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11.19.25 Staff Report
CITY COUNCIL o @ �rt° Mayor Ale'andra Avila SPECIAL EETING Al THE Mayor Pro Tern Y Daniel Damian U Agena a s��,.��rr€r� , Councilmember Councilmember Jean M. Ayala Emmanuel J. Estrada ,; LIEv . November 19, 2025, 5:00 PM�,'�� Councilmember Manuel Lozano Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online t Most City Council meetings take place Audio streaming will be available at: at City Hall, 14403 E. Pacific Ave., https://www.youtube.com/channel/UCFLZO_dDFRjy59rhiDZl3Fg/featured?view_as=subscriber Baldwin Park, CA 91706 https://baldwinparkca.portal.civicclerk.com Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the City Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or to comments@baldwinparkca.gov. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. CALL TO ORDER ROLL CALL PUBLIC COMMUNICATIONS OPEN SESSION/STUDY SESSION RECESS CLOSED SESSION Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: A. Case: Daniel Saldana v Baldwin Park Police Department Officers et al United States District Court -Central Case No. 2:24-cv-00895-MAA B. Case: DJCBP Corporation dba Tier One Case No. 2:23-cv-00384-CAS-PVC Consulting and David Ju C. Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles County Superior Court Case No. 24STCP00313 D. Case: Rukli, Inc vs City of Baldwin Park Los Angeles Superior Court Case No. 22STCV28634 E. Case: K8 Investor Holdings, LLC v. City of Baldwin Park, Julia Sylva United States District Court, Central District of California Case No. 2:23-cv-02428-MPW 2. Conference with Legal Counsel — Anticipated Litigation, Potential Initiation of Litigation Pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): One (1) ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of November 2025. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sauinonesgbaldwinparkca.gov. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) CITY COUNCIL o Mayor Ale'andra Avila GULA EETING't° THE "" Mayor Pro Tem Y Daniel Damian Agenda ��� Councilmember Councilmember Jean M.Ayala Emmanuel J. Estrada LIEv . November 19, 2025, 7:00 PM�,'�� Councilme ber Manuel Lozano Welcome to your City Council Meeting We welcome your interest and involvement in the City's legislative process. This agenda includes information about topics coming before the City Council and the action recommended by city staff. You can read about each topic in the staff reports, which are available on the city's website and in the Office of the City Clerk. Please note that, in the event of a technical issue causing a disruption in the call -in option or internet-based option, the meeting will continue unless otherwise required by law, such as when a Board Member is attending the meeting virtually pursuant to certain provisions of the Brown Act. Electronic devices are to be turned off while meetings are in session. How to watch The City of Baldwin Park provides two ways to watch a City Council meeting: In Person Online Most City Council meetings take place Audio streaming will be available at: at City Hall, 14403 E. Pacific Ave., hqs://www.youtube.com/channel/UCFLZO dDFRiy59rhiDZl3Fe/featured?view as=subscriber Baldwin Park, CA 91706 https://baidwinparkca.portal.civicclerk.com Reasonable Accommodations Individuals with disabilities may request an agenda packet in appropriate alternative formats as required by the Americans with Disability Act of 1990. Reasonable accommodations and auxiliary aids will be provided to effectively allow participation in the meeting. Please contact the City Clerk's Office at (626) 960-4011. Public Comments The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the City Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. Speaker cards are available at the podium and by request with the City Clerk. Public Communication There is a three -minute speaking time limit. This is the time set aside to address the City Council. Please notify the City Clerk if you require the services of an interpreter. No Action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]If you wish to comment on agenda items and are unable to physically appear in person, please email your name, place of residence, item number or to comments@baldwinparkca.gov. Written comments will be distributed and will be made part of the written record but will NOT be read verbally at the meeting. Notice Regarding California Environmental Quality Act (CEQA) Determinations Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment. "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters listed in this Agenda are considered "projects" under CEQA, their appropriate CEQA determination will be listed below each recommendation. If no CEQA determination is listed, it has been determined that the action does not constitute a "project" under CEQA. CALL TO ORDER INVOCATION Dim Wei: V REPORT FROM CLOSED SESSION ANNOUNCEMENTS The City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Presentation - 2025 Helen Putnam Award of Excellence Winner - Baldwin Park's Homelessness Reduction Initiative Presentation - Proclamation proclaiming November 16-22, 2025 Transgender, Gender -Expansive, and Intersex Health Week PUBLIC COMMUNICATIONS CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City of Baldwin Park's Warrants and Demands It is recommended that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report CC - September 2025 It is recommended that the Board receive and file the Treasurer's Report for September 2025. 3. Meeting Minutes of October 30, 2025 and November 5, 2025 It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting held on October 30, 2025 and the Special City Council Meeting and Regular City Council Meeting held on November 5, 2025. 4. APX Radio System Lease Financing Structure and Change Order #01 Credit Application It is recommended that the City Council: 1. Receive and file this clarification of the APX Radio System lease financing structure; and 2. Authorize staff to proceed with project implementation as outlined in the executed contracts; and Authorize the Director of Finance to make the necessary appropriation and budget adjustments. 5. American Rescue Plan Act (ARPA) Funds Reclassification and Re -obligation It is recommended that the City Council: 1. Approve the reallocation and re -obligate of ARPA funds to cover FY 2024-25 expenditures for Zocalo Park ($840,500 from Measure W, $168,810 from Future Development Fund, $91,379 from Community Enhancement Fund). 2. Approve the reallocation and re -obligate of ARPA funds to cover $23,535 for the FY 2024-25 Crossing Guard program and $225,000 for projected costs of the program through the remainder of the ARPA funding period. 3. Approve the commitment of the following funds to the Council Chamber Improvement project: General Fund $248,535, Future Development Fund $468,810, and Community Enhancement Fund $591,379. 4. Approve the Addendum to the Inter -Agency Agreement for Police Department. 5. Approve the Addendum to the Inter -Agency Agreement for Public Works Department. 6. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. 6. Purchase and Approval for Bosch Crash Data Retrieval (CDR) Hardware with Police Grants Fund under the PD Traffic Safety account. It is recommended that the City Council: 1. Approve the purchase of Bosch CDR hardware and cables from Crash Data Group, Inc. in the amount of $50,896.57; and 2. Authorize the Chief of Police to execute the purchase agreement with Crash Data Group, Inc.; and 3. Authorize the Director of Finance to appropriate $50,896.57 from the Police Grants Fund (Fund #271), PD Traffic Safety account for this purchase and make the necessary budget adjustment. 7. Contract Amendment - Jail Facility Staffing Services It is recommended that the City Council: 1. Approve contract amendment with Starside Security and Investigations, LLC to increase base contract from $416,252 to $482,808 annually, effective December 1, 2025; 2. Establish $10,000 annual overtime reserve for approved special operations; 3. Authorize 3.5% annual escalator on base contract amount for Year 3 (December 2026- November 2027); 4. Authorize the Finance Director to do a budget transfer of $76,556 from Account #100-30-340- 50120-00000 (Patrol Overtime) to Jail. Services contract account for FY25-26 and make necessary budget adjustments; and 5. Authorize the Chief Executive Officer to execute all necessary contract amendment documents. Accept Grant Award from Foothill Transit's Bus Stop Enhancement Program It is recommended that the City Council: 1. Accept Foothills Transit's Bus Stop Enhancement Program's (BSEP) Grant in the amount $40,000; and 2. Authorize the Mayor to execute the Agreement with Foothill Transit; and 3. Authorize the Director of Public Works to finalize all documents associated with the grant; and 4. Authorize the Director of Finance to appropriate grant funds, create a CIP Project, and make necessary budget adjustments. 9. Financial Adjustments for Successor Agency and General Fund It is recommended that the City Council and the Board authorize the reversal of the advance from General Fund to Successor Agency in the amount of $24,329,952. 10. Request to Approve Traffic Signal Maintenance Agreement with YUNEX, LLC through "Piggy -Back" It is recommended that the City Council: I . Approve and award a maintenance contract to Yunex, LLC through piggybacking from City of Glendale's recent contract in an annual amount not -to -exceed $200,000; and, 2. Approve an additional $64,581.59 for a one-time non -routine repair work and system upgrade to traffic signal system; and, 3. Authorize the Mayor and City Clerk to execute the contract with Yunex, LLC for traffic signal and street Lighting systems maintenance; and, 4. Authorize the Director of Finance to make the necessary appropriations and budget adjustments for Gas Tax and SB 1 funds. 11. Selection and Approval of Hometown Heroes Military Banner Recognition Program Design It is recommended that the City Council; 1. Selection of Hometown Heroes Military Banner Recognition Program design to recognize active -duty military service members; and 2. Authorize the Finance Director to appropriate funds and make necessary budget adjustments. PUBLIC HEARING 12. Conduct a Public Hearing and adopt Amendment No. One (Substantial) to the Fiscal Year 25-26 Annual Action Plan It is recommended that the City Council: 1. Conduct a Public Hearing; and 2. Adopt Amendment No. One (Substantial) to the 25-26 Annual Action Plan; and 3. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. REPORTS OF OFFICERS 13. Select and Approve Downtown Light Pole Banners Design It is recommended that the City Council: 1. Select a design; and 2. Approve design for production and installation to be placed on downtown light pole banners; and 3. Authorize the Director of Finance to make necessary budget transfers and adjustments. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION 14. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands It is recommended that the Board ratify the attached Warrants and Demands Register. 15. Treasurer's Report SA - September 2025 It is recommended that the Board receive and file the Treasurer's Report for September 2025. FINANCE AUTHORITY 16. Treasurer's Report FA - September 2025 It is recommended that the Board receive and file the Treasurer's Report for September 2025. HOUSING AUTHORITY 17. Baldwin Park Housing Authority's Warrants and Demands It is recommended that the Board ratify the attached Warrants and Demands Register. 18. Treasurer's Report HA - September 2025 It is recommended that the Board receive and file the Treasurer's Report for September 2025. BALDWIN PARK CHARITABLE RELIEF FOUNDATION 19. Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas campaign entitled, "Resolution of the Board of Directors Program Year 2025" It is recommended that the City Council: 1. Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, "RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2025" and; 2. Authorize the Chair to execute the Resolution; and 3. Authorize the Director of Finance to make the necessary appropriation and budget adjustments. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION ADJOURNMENT CERTIFICATION I, Christopher Saenz, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of November 2025. Christopher Saenz City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at sguinonesgbaldwinparkca.gov. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO: 1. STAFF REPORT play TO: Honorable Mayor and Members of the City Council $� FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Ana Zhang, Senior Finance Clerk s N .ikIEL DATE: November 19, 2025 �0 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY: Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDED ACTION: It is recommended that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT: The payroll for the last period was $645,082.55 and the attached General Warrants Register was $2,374,066.82 for a total amount of $3,019,149.37. BACKGROUND: The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1.The last payroll of the City of Baldwin Park consists of check numbers 203123 to 203138. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 58526 to 58844 for the period October 12, 2025, through October 25, 2025 inclusive; these are presented and hereby ratified in the amount of $645,082.55. 2.General Warrants, with the electronic fund transfer (EFT) bank drafts in the amount of $330,997.50 and checks from 253329 to 253520 in the amount of $2,043,069.32 for the period of October 27, 2025 to November 10, 2025, inclusive; in the total amount of $2,374,066.82 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None Page 1 / 2 LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Check Register- 11-19-2025 Page 2 / 2 �L E; Payment Number 1131 1132 1132 1132 1132 253329 253330 253331 253332 253332 253332 253332 253332 253332 253332 253332 253332 253332 253332 253332 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253333 253334 253334 253335 253336 253337 253337 253337 253337 253337 253337 253337 253337 253337 253337 253337 253337 253337 253337 253338 253339 253340 253341 253342 253343 253344 253344 253345 City of Baldwin Park, CA Check Register By (None) Payment Dates 10/27/2025 - 11/10/2025 Payment Date Vendor Name Description (Item) Account Number Amount 10/30/2025 WILLIAM ZENDEJAS ADPP EFFECTIVE 11/1/2025-COVERAGE:11/1-11/30/25 100-00-000- 14 100-00000 $ 4,102.62 10/31/2025 P.T.E.A. PTEA DUES 100-00-000-21220-00000 $ 362.50 10/31/2025 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 $ 150.00 10/31/2025 P.T.E.A. PTEADUES 100-00-000-21220-00000 $ 362.50 10/31/2025 P.T.E.A. CLERICAL DUES 100-00-000-21224-00000 $ 162.50 10/27/2025 ASHLEY BERUMEN REFUND-CORKS&CANVASES EVENT CANCELLED- 10/17/25 501-60-000-22328-00000 $ 50.00 10/27/2025 AT&T SEP 2025-MOBILE DATA COMPUTERS-ACT#082046 100-30-310-53403-00000 $ 1,580.15 10/27/2025 AT&T MOBILITY ACT#928172-MOBILE DATA COMPUTERS -DUE 10/25/25 100-30-310-53403-00000 $ 1,905.06 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 257.10 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 257.10 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 292.55 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 292.55 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 138.52 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 138.53 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 59.24 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING, MAINTENANCE 252-60-620-53100-00000 $ 59.25 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 224.10 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 224.09 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 105.94 10/27/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 252-60-620-53100-00000 $ 105.94 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-53100-00000 $ 83.63 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-5 3 100-00000 $ 64.72 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-630-53100-00000 $ 60.50 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-640-53100-00000 $ 67.31 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-650-5 3 100-00000 $ 147.52 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-660-53100-00000 $ 31.88 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-53100-00000 $ 63.55 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-53100-00000 $ 136.99 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-630-5 3 100-00000 $ 27.20 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-640-53100-00000 $ 55.37 10/27/2025 CINTAS FIRSTAID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-650-53100-00000 $ 269.28 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-680-53100-00000 $ 70.44 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-53100-00000 $ 149.70 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-610-53100-00000 $ 193.03 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-630-53100-00000 $ 175.31 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-640-5 3 100-00000 $ 80.14 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-650-53100-00000 $ 181.34 10/27/2025 CINTAS FIRST AID & SAFETY FIRST AID SUPPLIES FOR RECREATION 100-60-660-53100-00000 $ 135.04 10/27/2025 CWE DESIGN SRVC FOR BARNES PARK REGIONAL -7/1-8/31/25 258-50-520-58100-55001 $ 4,417.00 10/27/2025 CWE CONSTRUCTION MANAGEMENT AND INSPECTION-7/1-8/31/25 258-50-520-58100-55001 $ 65.411.88 10/27/2025 DISCOUNT SCHOOL SUPPLY ARTS&CRAFTS SUPPLIES FOR BASIC 100-60-650-53100-00000 $ 1,150.19 10/27/2025 EDWIN MOLINA RENTAL DEPOSIT REFUND-10/11/25-WALNUT CREEK 501-60-000-22333-00000 $ 150.00 10/27/2025 ENTERPRISE FM TRUST AUG 2025-REVERSE A CREDIT APPLIED TO FBN5402920 110-50-591-58140-15727 $ 165.00 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 110-50-571-58140-15727 $ 1,119.29 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 110-50-591-58140-15727 $ 11,927.31 10/27/2025 ENTERPRISE FM TRUST OCT 2025-VEHICLE EXPENSES FOR CITY VEHICLES 231-50-590-53345-15727 $ 2,294.48 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 231-50-590-58140-15727 $ 1,918.76 10/27/2025 ENTERPRISE FM TRUST OCT 2025-VEHICLE EXPENSES FOR CITY VEHICLES 246-50-590-53345-15727 $ 127.66 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASE EXPENSES FOR CITY VEHICLES 246-50-590-58140-15727 $ 4,139.71 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 254-50-590-58140-15727 $ 1,469.03 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 275-50-765-58140-53001 $ 10,106.02 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 402-50-590-58140-15727 $ 995.09 10/27/2025 ENTERPRISE FM TRUST OCT 2025-LEASING EXPENSES FOR CITY VEHICLES 402-50-591-58140-15727 $ 5,394.38 10/27/2025 ENTERPRISE FM TRUST OCT 2025-TOLL FREE FOR THE POLICE DEPT 100-30-340-51101-00000 $ 32.30 10/27/2025 ENTERPRISE FM TRUST OCT 2025-SURCHARGE FOR LEASING EXPENSE 402-50-590-53370-00000 $ 13.15 10/27/2025 ENTERPRISE FM TRUST OCT 2025-CODE ENHANCEMENT VEHICLE 220-40-460-53345-14715 $ 410.08 10/27/2025 FUN EXPRESS, LLC SUPPLIES FOR HAUNTED HOUSE EVENT 100-60-610-53100-00000 $ 177.18 10/27/2025 JOSE ACOSTA PER DIEM -BASIC BIKE PATROL -10/20-10/22/25 100-30-310-53200-00000 $ 24.00 10/27/2025 JUST REWARDS GIFT CARDS FOR EMPLOYEE TRANSPORTATION PROGRAM 231-50-540-53120-00000 $ 111.50 10/27/2025 KELLY CHICO RENTAL DEPOSIT REFUND -SENIOR CENTER-10/18/25 501-60-000-22333-00000 $ 450.00 10/27/2025 KENDRICK LARIOS PER DIEM-STANDAR. FIELD SOBRIETY-10/23-10/24/25 100-30-310-53200-00000 $ 16.00 10/27/2025 LLUVIA SANTIAGO RENTAL DEPOSIT REFUND-1/11/2025-WALNUT CREEK 501-60-000-22333-00000 $ 150.00 10/27/2025 LOS ANGELES COUNTY PUBLIC WORKS SEP 2025-LEASE MODIFICATIONS -SG RIVER(M 19220 10) 243-50-520-58100-15093 $ 722.97 10/27/2025 L,OS ANGELES COUNTY PUBLIC WORKS MAINTENANCE-SEP 2025-TRAFFIC SIGNAL&LIGHT 251-50-530-51100-00000 $ 796.03 10/27/2025 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE, 11,241 GALLONS 402-50-590-53110-16140 $ 8,973.88 Page 1 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 253345 10/27/2025 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE, 11,241 GALLONS 402-50-591-53110-16140 $ 8,973.88 253345 10/27/2025 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE, 11,241 GALLONS 402-50-590-53110-16140 $ 12,330.33 253345 10/27/2025 MERRIMAC ENERGY GROUP REGULAR UNLEADED GASOLINE, 11,241 GALLONS 402-50-591-53110-16140 $ 12330.32 253346 10/27/2025 METRO VILLAGE RENT-14428 E RAMONA UNIT 320-SEP,OCT&NOV 2025 100-60-610-53370-16166 $ 3,500.00 253347 10/27/2025 MICHAEL SOTO PER DIEM-STANDAR. FIELD SOBRIETY-10/23-10/24/25 100-30-310-53200-00000 $ 16.00 253348 10/27/2025 SAN GABRIEL VALLEY WATER COMPANY WATER- 120078-SP-12728 RAMONA 9/2-9/30/25 251-50-560-53402-00000 $ 619.92 253348 10/27/2025 SAN GABRIEL VALLEY WATER COMPANY WATER-121115-SP-1305 HALINOR 9/2-9/30/25 251-50-560-53402-00000 $ 71.13 253348 10/27/2025 SAN GABRIEL VALLEY WATER COMPANY WATER-157719-SP-1900 PUENTE 9/2-9/30/25 251-50-560-53402-00000 $ 1,014.15 253348 10/27/2025 SAN GABRIEL VALLEY WATER COMPANY WATER-1 57732-SP-1 901 PUENTE 9/2-9/30/25 251-50-560-53402-00000 $ 723.38 253348 10/27/2025 SAN GABRIEL VALLEY WATER COMPANY WATER-203976-SP-921 1/4 BALDWINPARK 9/3-10/l/25 251-50-560-53402-00000 $ 237.43 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-14403 PACIFIC 9/1-9/30/25 251-50-530-53401-00000 $ 48,139.34 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-13021 1/2 GARVEY 9/17-10/15/25 251-50-530-53401-00000 $ 41.74 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-14352 1/2 OHIO 9/9-10/7/25 251-50-530-53401-00000 $ 74.45 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-METROLINK-3877 DOWNING 8/27--9/25/25 245-50-530-53401-15535 $ 163.81 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-13911 1/2 LOS ANGELES 9/10-10/8/25 251-50-530-53401-00000 $ 73.80 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-TRAF SIGNALS-14104 LOS ANGELES 9/10-10/8/25 251-50-530-53401-00000 $ 91.38 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-TRANSIT CENTER-3821 BOGART A 9/10-10/8/25 254-60-620-53401-15882 $ 3,949.65 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-14403 PACIFIC 8/27-9/25/2025 251-50-560-53401-00000 $ 381.82 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-CB-AUDITORIUM-14403 PACIFIC 9/9-10/7/25 100-60-620-53401-00000 $ 5,805.72 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-TRAF SIGNALS-14204 OHIO 9/9-10/7/25 251-50-530-53401-00000 $ 98.41 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-PARK MAINTENANCE-14403 PACIFIC 8/25-9/23/25 100-60-620-53401-00000 $ 950.05 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-PUENTE PUMPHOUSE-PUENTE/SB FWY 8/27-9/25/25 240-50-551-53401-15705 $ 44.27 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON CR-ELEC-SPRINKLERS-I3928 1/4 RAMONA 9/17-10/15/25 251-50-560-53401-00000 $ (41.28) 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-SPRINKLERS-12670 RAMONA 9/17-10/15/25 251-50-560-53401-00000 $ 170.78 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-ST LIGHT-14006 1/2 LOS ANGELES 9/10-10/8/25 251-50-530-53401-00000 $ 79.47 253349 10/27/2025 SOUTHERN CALIFORNIA EDISON ELEC-CB-PUBLIC BLDGS-14403 PACIFIC 8/27-9/25/25 100-60-620-53401-00000 $ 31,815.67 253351 10/27/2025 SOUTHERN CALIFORNIA GAS CO GAS-72725-CNG STATION-14747 RAMONA 9/1-10/1/25 402-50-590-53110-16140 $ 4,397.12 253352 10/27/2025 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORKS 8/22-9/21/25 240-50-550-53403-15705 $ 518.68 253352 10/27/2025 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORKS 8/22-9/2/25 240-50-551-53403-15705 $ 1,000.00 253352 10/27/2025 VERIZON WIRELESS PHONE-870914792-00001-PUBLIC WORKS 8/22-9/2/25 251-50-562-53403-00000 $ 670.70 253353 10/30/2025 AFLAC AFLAC 100-00-000-21216-00000 $ 672.39 253353 10/30/2025 AFLAC AFLAC 100-00-000-21216-00000 $ 55.55 253353 10/30/2025 AFLAC AFLAC 100-00-000-21216-00000 $ 672.28 253353 10/30/2025 AFLAC AFLAC 100-00-000-21216-00000 $ 55.55 253354 10/30/2025 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-2122 1 -00000 $ 51.80 253354 10/30/2025 ALLSTATE WORKPLACE DIVISION CANCER INSURANCE 100-00-000-21221-00000 $ 51.81 253355 10/30/2025 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 31.12 253355 10/30/2025 AMERICAN FIDELFTY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 74.76 253355 10/30/2025 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 935.81 253355 10/30/2025 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,740.55 253355 10/30/2025 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 935.81 253355 10/30/2025 AMERICAN FIDELITY ASSURANCE COMPANY AMERICAN FIDELITY ASSURANCE COMPANY 100-00-000-21216-00000 $ 2,740.55 253356 10/30/2025 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 253357 10/30/2025 BALDWIN PARK MNGMT ASSOC. MANAGEMENT DUES 100-00-000-21218-00000 $ 10.00 253358 10/30/2025 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 976.00 253358 10/30/2025 C.L.E.A. CLEA DISABILITY POLICE SWORN 403-10-000-47130-13404 $ 1,008.00 253359 10/30/2025 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 23.00 253359 10/30/2025 CITY EMPLOYEES ASSOCIATES DUES CMEA 100-00-000-21226-00000 $ 23.00 253360 10/30/2025 FRANCHISE TAX BOARD PAYROLL DEDUCTION -ACT# 13496 100-00-000-21225-00000 $ 378.17 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 $ (7.37) 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL IIMO - LIBERTY DENTAL 100-00-000-21211-00000 $ 14.74 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 $ 255.07 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL IIMO - LIBERTY DENTAL 100-00-000-21253-00000 $ 73.72 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL HMO - LIBERTY DENTAL 100-00-000-21211-00000 $ 262.35 253361 10/30/2025 LIBERTY DENTAL PLAN DENTAL IIMO - LIBERTY DENTAL 100-00-000-21253-00000 $ 73.72 253362 10/30/2025 LOS ANGELES COUNTY SHERIFFS DEPARTMENT LEVYING OFFICER FILE#3302501060096-W.GARNISHMENT 100-00-000-21225-00000 $ 142.40 253363 10/30/2025 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 $ 195.52 253363 10/30/2025 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 $ 3,665.84 253363 10/30/2025 MUNICIPAL DENTAL POOL RETRO DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 $ 38.51 253363 10/30/2025 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 $ 561.50 253363 10/30/2025 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21211-00000 $ 4,055.89 253363 10/30/2025 MUNICIPAL DENTAL POOL DENTAL PPO - MUNICIPAL SERVICES AUTHORITY 100-00-000-21253-00000 $ 561.50 253364 10/30/2025 PRE, -PAID LEGAL SERVICES, INC. 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CERVANTES CASE# RID 1202591- NOE CERVANTES 100-00-000-21225-00000 $ 115.39 253366 10/30/2025 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ (4.05) 253366 10/30/2025 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 53.94 253366 10/30/2025 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 1,056.90 253366 10/30/2025 STANDARD INSURANCE COMPANY VISION - STANDARD INSURANCE COMPANY 100-00-000-21258-00000 $ 1,127.07 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY NOV 2025 PREMIUM -BASIC LIFE;AD&D;STD;LTD INSURANCE 403-10-160-54130-00000 $ 6,019.42 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 $ (4.12) 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 $ 115.50 Page 2 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY SUPP. 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LIFE - LINCOLN NATIONAL 100-00-000-21212-00000 $ 530.98 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS B/50,000 100-00-000-21254-00000 $ 717.11 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS C/100,000 100-00-000-21254-00000 $ 49.50 253367 10/30/2025 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY LIFE INS D/60,000 100-00-000-21254-00000 $ 24.75 253368 10/30/2025 ABSOLUTE SECURITY INTERNATIONAL CORP AUG 2025-SECURITY SRVC-SENIOR CENTER&ARC 501-60-000-22328-00000 $ 4,839.45 253369 10/30/2025 ADMIN SURE INC. 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OF SUBDUE-10/15/25 240-50-560-51101-00000 $ 325.00 253371 10/30/2025 ALEXANDRA SAENZ RENTAL DEPOSIT REFUND-1 0/1 7/25-SENIOR CENTER 501-60-000-22333-00000 $ 500.00 253372 10/30/2025 ARMANDO CASTRO C&D DEPOSIT REFUND-4526 HORNBROOK AVE-B00-020-271 246-00-000-22540-00000 $ 318.07 253373 10/30/2025 A -TECH SYSTEMS INC REPAIR MADE TO THE FIRE ALARM AT ARC- 10/13/25 100-60-620-5 3 3 71 -00000 $ 252.50 253373 10/30/2025 A -TECH SYSTEMS INC REPAIR MADE TO THE FIRE ALARM AT ARC-10/13/25 252-60-620-53371-00000 $ 252.50 253374 10/30/2025 AUTOMATION SOLUTIONS, INC. ELECTRICAL REPAIRS AT POLICE DEPARTMENT-]0/14/25 100-60-620-5 3 3 71 -00000 $ 3,384.00 253375 10/30/2025 AZUSA WHOLESALE PLUMBING INC PLUMBING SUPPLIES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 57.98 253376 10/30/2025 BALDWIN PARK FLOWERS & GIFTS FLOWERS FOR SENIOR PROM 501-60-000-22327-00000 $ 1,016.60 253377 10/30/2025 BALDWIN PARK INVESTMENTS, INC. SEP 2025-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-590-51101-00000 $ 451.00 253377 10/30/2025 BALDWIN PARK INVESTMENTS, INC. SEP 2025-CARWASH FOR ALL CITY&POLICE VEHICLES 402-50-591-51101-00000 $ 451.00 253378 10/30/2025 BENLO R.V. SERVICES MATERIAL&SUPPLIES FOR BLACK TRAILER 402-50-590-53100-00000 $ 195.86 253379 10/30/2025 BMO BANK N.A. HOTEL STAY FOR OFC PULIDO TRAINING-9/21-10/2/25 100-30-310-53200-00000 $ 1,168.26 253379 10/30/2025 BMO BANK N.A. 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HOMES-10/23-11/22/25 225-60-691-53403-66027 $ 244.99 253386 10/30/2025 FRONTIER COMMUNICATIONS ACT#118215-INTERNET-ESPERANZA-10/19-11/18/25 225-60-690-53403-66027 $ 140.99 253387 10/30/2025 GCP WW IIOLDCO LLC PURCHASE OF BOOTS-L BACA 100-60-620-50119-00000 $ 171.00 253387 10/30/2025 GCP WW HOLDCO LLC PURCHASE OF BOOTS-L BACA 100-60-620-50119-15700 $ 24.00 253387 10/30/2025 GCP WW HOLDCO LLC PURCHASE OF BOOTS-L BACA 251-60-620-50119-00000 $ 15.00 253387 10/30/2025 GCP WW HOLDCO LLC PURCHASE OF BOOTS-J. BACA 252-60-620-50119-00000 $ 30.00 253388 10/30/2025 GEMINI TIMING TIMING F,OUIPMENT&SRVC-PRIDE OF TIIE VALLEY 5K 501-60-000-22328-16146 $ 4.441.10 253389 10/30/2025 GGCG INC. WINDOW REPAIRS -FAMILY SRVC CENTER-10/21/25 100-60-620-5 3 100-00000 $ 92.50 253389 10/30/2025 GGCG INC. WINDOW REPAIRS -FAMILY SRVC CENTER-] 0/21/25 252-60-620-53100-00000 $ 92.50 253390 10/30/2025 GRAINGER, INC. MATERIAL&SUPPLIES-PINK SOAP 402-50-590-53100-00000 $ 292.06 253390 10/30/2025 GRAINGER, INC. 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100-10-150-53210-11121 501-60-000-22328-00000 501-60-000-22326-00000 110-60-610-53370-16166 110-60-610-53370-16166 251-50-560-53100-00000 100-60-620-5 3 3 91 -00000 100-60-620-53100-00000 252-60-620-53100-00000 100-60-620-53100-00000 252-60-620-53100-00000 100-60-620-53100-00000 252-60-620-53100-00000 100-60-620-53100-00000 252-60-620-53100-00000 100-60-620-53100-00000 Amount 5A85.57 67.14 5.662.94 53.73 77.96 12,283.49 208.30 21.93 (278.07) 755.95 57.92 146.73 235.00 243.31 278.62 1,322.43 481.88 191.39 355.45 38.37 123,271.34 55,996.33 3,545.46 1,476.06 213.53 216.20 240.48 240.49 109.13 109.13 317.70 6,056.30 2,470.80 353.00 1,770.03 15.44 87.19 1,116.35 550.00 300.00 2.99 2.99 82.88 77.35 331.50 87.04 57.21 55.73 40.22 72.21 8.33 104.00 11.352.00 105.00 500.00 1,862.50 1,500.00 936.00 373.00 17,637.00 5,879.00 1,448.47 845.00 22.41 22.41 34.30 34.29 12.44 12.44 49.04 49.05 2.20 Page 7 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 252-60-620-53100-00000 $ 2.20 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-620-53100-00000 $ 33.38 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 252-60-620-53100-00000 $ 33.39 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-620-53100-00000 $ 34.76 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 252-60-620-53100-00000 $ 34.77 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-620-53100-00000 $ 33.09 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 252-60-620-53100-00000 $ 33.08 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 110-60-685-53100-00000 $ 31.34 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 100-60-620-5 3 100-00000 $ 36.19 253495 11/06/2025 HOME DEPOT MATERIALS&SUPPLIES FOR THE RECREATION 252-60-620-53100-00000 $ 36.18 253495 11/06/2025 HOME 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FOR 1NTL POTLUCK-12/30/25 501-60-000-22327-00000 $ 675.00 253502 11/06/2025 JUAN JOSE ORNELAS LOPEZ MUSIC ENTERTAINMENT FOR NOV BIRTHDAY-11/19/25 501-60-000-22327-00000 $ 450.00 253503 11/06/2025 LOS ANGELES COUNTY PUBLIC WORKS LABOR&EQUIPMENT-BROOKS DRIVE-4/1/23-8/31/24 251 50-530-51100-00000 $ 7,726.24 253504 11/06/2025 MAINTENANCE SUPERINTENDENTS ASSOCIATION REGISTRATION FEE -TRAFFIC CONTROL STANDARDS 240-50-550-53350-15705 $ 150.00 253504 11/06/2025 MAINTENANCE SUPERINTENDENTS ASSOCIATION REGISTRATION FEE -TRAFFIC CONTROL STANDARDS 240-50-550-53350-15705 $ 150.00 253504 11/06/2025 MAINTENANCE SUPERINTENDENTS ASSOCIATION REGISTRATION FEE -TRAFFIC CONTROL STANDARDS 240-50-550-53350-15705 $ 150.00 253504 11/06/2025 MAINTENANCE SUPERINTENDENTS ASSOCIATION REGISTRATION FEE -TRAFFIC CONTROL STANDARDS 240-50-550-53350-15705 $ 150.00 253505 11/06/2025 MANUEL CARRILLO, JR REIM-PARKING FOR MEDIATION 100-10-110-53350-00000 $ 18.00 253506 11/06/2025 MOORE, IACOFANO & GOLTZMAN INC PROFESSIONAL SRVC-ANA MON. PARK-4/21-7/31/25 210-60-620-58100-56012 $ 17,481.25 253506 11/06/2025 MOORE, IACOFANO & GOLTZMAN INC SEP 2025-PROFESSIONAL SRVC-ANA MON. PARK 210-60-620-58100-56012 $ 1,200.00 253507 11/06/2025 NOE CERVANTES HOTEL FEES CANINE PROGRAM MGMT 10/16-10/18/25 100-30-310-53200-00000 $ 350.42 253508 11/06/2025 ODP BUSINESS SOLUTIONS, LLC CITY WIDE TONERS 401-10-141-53100-11504 $ 106.91 253509 11/06/2025 OFFUTT COMPANIES INC MAINTENANCE & REPAIRS TO BRIGGS 9/30-10/l/25 402-50-590-53371-00000 $ 1,243.82 253509 11/06/2025 OFFUTT COMPANIES INC MAINTENANCE, & REPAIRS BRUSH CHIPPERS 9/30-10/l/25 402-50-590-53371-00000 $ 1,848.66 253510 11/06/2025 PRIME ACTUARIAL CONSULTING, LLC SELF -INSURED LIABL&WORKERS COMP 2025-26 & 2026-27 403-10-160-51101-00000 $ 5,600.00 253511 11/06/2025 OUADIENT LEASING USA INC LEASE & MAINT PMT POSTAGE MACHINES 8/29-11/28/25 401-10-141-58140-11503 $ 2,163.09 253512 11/06/2025 SAN DIEGO COUNTY SHERIFF'S OFFICE TUITION -MOTORCYCLE TRAINING 9/21-10/3/2025 100-30-310-53200-00000 $ 1,784.00 253513 11/06/2025 SERVICE, FIRST CONTRACTORS PLUMBING REPAIRS MADE AT CITY HALL HE10/2025 100-60-620-53371-00000 $ 175.89 253514 11/06/2025 SHIFFLER EQUIPMENT SALES INC ASI-00601-IMTL ASI STORAGE METAL LOCKERS 208-30-340-58110-53010 $ 12,257.77 253515 11/06/2025 SMART & FINAL MATERIALS & SUPPLIES FOR SENIOR CENTER 100-60-630-53100-00000 $ 178.15 253515 11/06/2025 SMART & FINAL PSP DRIVER COURSE 11/6/2025-JANAE MORENO 100-60-630-53100-00000 $ 37.05 253515 11/06/2025 SMART & FINAL MATERIALS & SUPPLIES FOR FAMILY SERVICE CENTER 100-60-640-53100-00000 $ 50.23 253515 11/06/2025 SMART & FINAL MATERIALS & SUPPLIES FOR BASIC 100-60-650-53100-00000 $ 29.97 253516 11/06/2025 SUNSET CREATIVE PRODUCTIONS, LLC MUSICAL ENTERTAINMENT -VETERAN'S DAY EVENT 11/11/2.5 100-60-610-51101-16149 $ 2,638.00 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/8/2025 100-60-620-53371-00000 $ 45.01 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/8/2025 252-60-620-53371-00000 $ 45.01 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/8/2025 100-60-620-53371-00000 $ 78.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/8/2025 252-60-620-53371-00000 $ 78.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 100-60-620-53371-00000 $ 29.50 Page 8 of 9 Payment Number Payment Date Vendor Name Description (Item) Account Number Amount 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 252-60-620-53371-00000 $ 29.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 100-60-620-53371-00000 $ 91.79 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 252-60-620-53371-00000 $ 91.79 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 100-60-620-53371-00000 $ 62.38 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/9/2025 252-60-620-53371-00000 $ 62.38 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 100-60-620-53371-00000 $ 32.48 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 252-60-620-53371-00000 $ 32.47 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 100-60-620-53371-00000 $ 34.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 252-60-620-53371-00000 $ 34.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 100-60-620-5 3 3 71 -00000 $ 48.00 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/13/25 252-60-620-53371-00000 $ 48.00 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 100-60-620-5 3 3 71 -00000 $ 54.27 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 252-60-620-53371-00000 $ 54.28 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 100-60-620-5 3 3 71 -00000 $ 119.04 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 252-60-620-53371-00000 $ 119.04 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 100-60-620-5 3 3 71 -00000 $ 47.50 253517 11/06/2025 TERMINIX EXTERMINATOR SERVICES AT CITY FACILITIES 10/15/25 252-60-620-53371-00000 $ 47.50 253518 11/06/2025 TROPHY SMITH CITY TILE PLAQUE BY COUNCIL MOJICA JUDO CLUB 100-10-100-53320-00000 $ 18.23 253519 11/06/2025 ULINE, INC. MATERIALS & SUPPLES FOR BUILDING MAINTENANCE 100-60-620-5 3 100-00000 $ 774.79 253520 11/06/2025 VICTORIA LOPEZ 2025 HALLOWEEN LUNCHEON JELL-0 GELATIN 100-10-150-53370-11123 $ 2.69 253520 11/06/2025 VICTORIA LOPEZ 2025 HALLOWEEN LUNCHEON DESSERT PLATE 100-10-150-53370-11123 $ 4.39 DFT0011742 10/28/2025 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 12.00 DFT0011743 10/28/2025 PERS-RETIREMENT PERS MISC 350 100-00-000-21206-00000 $ 96.00 DFT0011744 10/28/2025 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 120.00 DFT0011748 10/28/2025 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 141.96 DFT0011749 10/28/2025 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 189.28 DFT0012614 11/05/2025 PERS-RETIREMENT PERS SURVIVOR RETIREMENT 100-00-000-21207-00000 $ 193.44 DFT0012615 11/05/2025 PERS-RETIREMENT PERS REDEPOSIT 100-00-000-21206-00000 $ 21.78 DFT0012616 11/05/2025 PERS-RETIREMENT PERS SWORN- 344 100-00-000-21206-00000 $ 27,593.03 DFT0012617 11/05/2025 PERS-RETIREMENT PERS MISC350 100-00-000-21206-00000 $ 16,862.06 DFT0012618 11/05/2025 PERS-RETIREMENT PERS SWORN 351 100-00-000-21206-00000 $ 8,936.64 DFT0012619 11/05/2025 PERS-RETIREMENT PERS MISC 352 100-00-000-21206-00000 $ 12,431.67 DFT0012634 11/05/2025 PERS-RETIREMENT PERS ADD'L SERVICE CREDIT 100-00-000-21206-00000 $ 675.73 DFT0012639 11/05/2025 PERS-RETIREMENT PERS SWORN CITY PAID - PEPRA 100-00-000-21256-00000 $ 28,074.68 DFT0012640 11/05/2025 PERS-RETIREMENT PERS SWORN ER REG PAY 100-00-000-21256-00000 $ 27,187.20 DFT0012641 11/05/2025 PERS-RETIREMENT PT PERS MISC CITY PAID 100-00-000-21256-00000 $ 482.41 DFT0012642 11/05/2025 PERS-RETIREMENT PERS MISC CITY PAID 100-00-000-21256-00000 $ 24,454.68 DFT0012643 11/05/2025 PERS-RETIREMENT PERS MISC CITY PAID - PEPRA 100-00-000-21256-00000 $ 19,608.85 DFT0012654 11/05/2025 PERS-RETIREMENT ROUNDING DIFFERENCE 100-25-299-53370-00000 $ (0.07) DFT0012665 10/30/2025 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 $ 3,960.04 DFT0012666 10/30/2025 STATE DISBURSEMENT SDU - CHILD SUPPORT 100-00-000-21225-00000 $ 261.69 DFT0012667 10/30/2025 EMPOWER RETIREMENT DEFERRED COMP LOAN REPAYMENT 100-00-000-2123 1 -00000 $ 414.80 DFT0012669 10/30/2025 EMPOWER RETIREMENT DEFERRED COMP LOAN REPAYMENT 100-00-000-21231-00000 $ 18.81 DFT0012670 10/30/2025 EMPOWER RETIREMENT EMPOWER CITY PAID 100-00-000-21257-00000 $ 1,184.58 DFT0012676 10/30/2025 INTERNAL REVENUE SERVICE FEDERAL INCOME TAX PAYMENT 100-00-000-21203-00000 $ 82,762.81 DFT0012677 10/30/2025 INTERNAL REVENUE SERVICE SOCIAL SECURITY PAYMENT 100-00-000-21200-00000 $ 7,029.14 DFT0012678 10/30/2025 INTERNAL REVENUE SERVICE MEDICARE PAYMENT 100-00-000-21201-00000 $ 24.814.80 DFT0012679 10/30/2025 STATE OF CALIFORNIA EMPLOYMENT STATE INCOME TAX PAYMENT 100-00-000-21202-00000 $ 34,661.88 DFT0012690 11/04/2025 EMPLOYMENT DEVELOPMENT DEPT 03 2025 EDD UI REIMBURSEMENT BENEFIT CHARGES 403-10-160-54120-00000 $ 975.00 DFT0012691 11/04/2025 S.E.I:U.LOCAL 721 DUES: OCTOBER PP#20-22 100-00-000-21220-00000 $ 2,609.49 DFT0012691 11/04/2025 S.E.LU. LOCAL 721 DUES: OCTOBER PP#20-22 100-00-000-21220-00000 $ 3.00 DFT0012691 11/04/2025 S.E.LD. LOCAL 721 DUES: OCTOBER PP#20-22 100-00-000-21220-00000 $ 80.00 Grand Total: $ 2,374,066.82 Page 9 of 9 ITEM NO: 2. STAFF REPORT 1� SUMMARY: Honorable Mayor and Members of the City Council Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director Anthony Ceballos, Accountant November 19, 2025 Treasurer's Report CC - September 2025 Attached is the Treasurer's Report for the month of September 2025. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDED ACTION: It is recommended that the Board receive and file the Treasurer's Report for September 2025. FISCAL IMPACT: There is no fiscal impact associated with this item. BACKGROUND: City of Baldwin Park Investment Policy requires the Treasurer's Report to be submitted to the Mayor and City Council on a monthly basis. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Treasurer Report September 2025 Pagel/1 CITY OF EIALDWN PARK TREASURER'S REPORT 913012025 --A ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -including General Fund & all other Special Revenue Funds 4.212% Varies Varies $ 41,375,307.95 $ 41,376,307�95 $ 41,376,307.95 $ 41,375,307.95 Housing Authority 4.212% Varies Varies 0.80 0.80 0.00 0.80 41 375,308j5 41,376,30815 41,376,308.75 41,376,308.76 US Government Bonds Federal Farm CR SKS Bond 4.33000% (King Capital Advisors) 4.330% 111812024 1111612026 2,000,000.00 2,000,000,00 2,000,000.00 1,999,340.00 Federal Home LN MTG Corp Medium Term NTS Fed R 4.000% 08114/29 BIE DTD 08114124 Callable 02114126 Moody Rating Aaa S & P Rating AA+ (Multi -Bank Securities Inc.) 4.000% 811412024 8114/2029 2,000,000.00 2,000,000.00 2,000,000.00 i,995,700.00 FEDERAL HOME LN SKS CONS BD 4,600% 04117/28 BIE DTD 04126126 CALLABLE 10117/25 @ 10,0,000 Moody Rating Aaa S & P (Piper Sandler & Co.) 4.600% 412SI2025 411712028 9,000,000,00 9,000,000.00 9,000,000,00 8,992,710.00 fEDERAL HUME LN EMS GUNS ED 4MU'h 1U1W128 WE DTD 04/24125 CALLABLE 10116125 @ 100.000 Moody Rating Aaa S&P (Piper Sandler& Co:) 4.5001/. 412412025 1011612028 3,000,000.00 3,000,000.00 3,000,000.00 2,996,700.00 Federal Farm CR BKS CONS SYSTEMWIDE BIDS 4,620% 01121127 B/E DTD 01121126 CALLABLE 01121126 @ 100.000 Moody Rating Aaa (Piper Sandier & Co.) 4.620% 1/2112025 1/2112027 6,269,000.00 6,269,000.00 6,269,000.00 6,274ffl7.89 22,269,000.00 22,269,000.00 22,269,000,00 22,260,527.69 VS Bank - Debt Service Trustee Accounts Fiscal , Agent Funds (TrustfDobt Service Fund) Varies Varies Varies 4,131,699.42 4,131,699.42 4,131,699.42 4,131,69142 • Fiscal Agent Funds -Successor Agency (TrusbDebt Service Fund) Varies Varies Varies 16,318.39 16,318.39 16,318.39 16,318.59 4,148,017.81 4,148,017.81 4,148,017.81 4,1418,0117.81 $ 67,792,326.56 $ 67,792,326.56 $ 67,702,326.66 $ 67,781,85C45 Total Investments $ 67,792,326.66 Cash with BMO City Checking (General) 960,789.37 City Miscellaneous Cash (WIG, PJR) 444,383.87 CNG Station 69.66 Housing Authority 946,170.98 Money Market Plus 1,601,006m Successor Agency 76,595.77 Total Cash with BM0 3,929,016.24 Investment Brokerage (Cash & Cash Equivalents) 2,088,618.21 Total Cash and Investments $ 73,809,061.01 CITY OF BALOV41N PARK TREASURER'S REPORT 913012025 ' Schedule of Cash and Investments includes city-wide assets as included in the Annual Comprehensive Financial Report There was no investment activity for the month of September 2025 and there was two withdrawals made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 et sect, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the C4's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tani Director of Finance ITEM NO: 3. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer PREPARED BY: Shirley Quinones, Chief Deputy City Clerk DATE: November 19, 2025 SUBJECT: Meeting Minutes of October 30, 2025 and November 5, 2025 SUMMARY: The City Council held the following meetings on October 30, 2025; Special City Council Meeting and November 5, 2025; Special City Council Meeting and Regular City Council Meeting. It is recommended that the City Council approve the following meeting minutes of the Special City Council Meeting held on October 30, 2025 and the Special City Council Meeting and Regular City Council Meeting held on November 5, 2025. FISCAL IMPACT: There is no fiscal impact associated with this item. BACKGROUND: None DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., "CEQA") and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Meeting Minutes of October 30 2025 2. Meeting Minutes of November 5 2025 Pagel/1 CITY COUNCIL SPECIAL MEETING Minutes � � , `a October 30, 2025, 5:00 PM�r��� , -VALLEY", These minutes are presented in Agenda order. Mayor Alejandra Avila Mayor Pro Tem Daniel Damian Councilmember Jean M. Ayala Councilmember Emmanuel J. Estrada Councilmember Manuel Lozano CALL TO ORDER The meeting was called to order at approximately 5:11 p.m. by Mayor Avila. ROLL CALL City Clerk Saenz performed roll call: MEMBERS: Council Member Jean M. Ayala (present) Council Member Emmanuel J Estrada (present arrived at 5:12 p.m.) Council Member Manuel Lozano (present arrived at 5:12 p.m.) Mayor Pro Tern Daniel Damian (present) Mayor Alejandra Avila (present) PUBLIC COMMUNICATIONS Mayor Avila opened Public Communications at approximately 5:12 p.m., seeing no one wishing to speak, public communications was closed. OPEN SESSION/STUDY SESSION RECESS CLOSED SESSION - City Council recessed to closed session at 5:12 p.m. Conference with Legal Counsel — Anticipated Litigation, Potential Initiation of Litigation Pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): One (1) No Reportable Action 2. Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: A. Case: Rukli, Inc vs City of Baldwin Park Los Angeles Superior Court Case No. 22STCV28634 No Reportable Action ADJOURNMENT The meeting adjourned at approximately 6:28 p.m. APPROVED: November 5, 2025 LINY f." Christopher Saenz, City Clerk Alejandra Avila, Mayor CITY COUNCIL SPECIAL MEETING Minutes � , L� ; `a November 5, 2025, 6:00 PIVI�r��� , -VALLEY", These minutes are presented in Agenda order. Mayor Alejandra Avila Mayor Pro Tem Daniel Damian Councilmember Jean M. Ayala Councilmember Emmanuel J. Estrada Councilmember Manuel Lozano CALL TO ORDER The meeting was called to order at approximately 6:02 p.m.by Mayor Avila. ROLL CALL Chief Deputy City Clerk Quinones performed roll call: MEMBERS: Councilmember Jean M. Ayala (present) Councilmember Emmanuel Estrada (present) Councilmember Manuel Lozano (present) Mayor Pro Tem Daniel Damian (present) Mayor Alejandra Avila (present) PUBLIC COMMUNICATIONS Mayor Avila opened Public Communications at approximately 6:03 p.m., the following spoke: 1) Audit LA 2) K. Patel Seeing no one else wishing to speak, public communications was closed. RECESS CLOSED SESSION — CITY COUNCIL RECESSED TO CLOSED SESSION AT 6:10 PM Conference with Legal Counsel — Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: A. Case: Daniel Saldana v Baldwin Park Police Department Officers et al United States District Court -Central No Reportable Action B. Case: DJCBP Corporation dba Tier One Consulting and David Ju No Reportable Action Case No. 2:24-cv-00895-MAA Case No. 2:23-cv-00384-CAS-PVC C. Case: DJCBP Corporation dba Tier One v City of Baldwin Park et al Los Angeles County Superior Court Case No. 24STCP00313 No Reportable Action ADJOURNMENT The meeting adjourned at approximately 7:12 p.m. by Mayor Avila. ATTEST: Christopher Saenz, City Clerk APPROVED: November 19, 2025 Alejandra Avila, Mayor CITY COUNCIL o. Mayor Alejandra Avila ECrUL1� EETIN(�r 11 � � ; aa� ,/ r Mayor Pro Tem Daniel Damian Minutes Councilmember Jean M. Ayala Councilmember Emmanuel J. Estrada November 5, 2025, 7:00 PM Councilmember Manuel Lozano These minutes are presented in Agenda order. CALL TO ORDER The meeting was called to order at approximately 7:06 p.m. by Mayor Avila. INVOCATION The Invocation was given by Pastor Flores and Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Estrada. ROLL CALL Chief Deputy City Clerk Quinones performed roll call: MEMBERS: Councilmember Jean M Ayala (present) Councilmember Emmanuel Estrada (present) Councilmember Manuel Lozano (present) Mayor Pro Tem Daniel Damian (present) Mayor Alejandra Avila (present) REPORT FROM CLOSED SESSION City Attorney Christian Bettenhausen announced that the City Council met in closed session on the items listed on the Special Meeting Agenda. All councilmembers were present. and there is no reportable action. ANNOUNCEMENTS Councilmember Ayala requested we close in honor of Maria Cuca Franco. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS The Mayor and City Council welcomed the new City Staff; Aldo Dorada, Engineering Assistant, Farasati Abouzar, Engineering Assistant, David Lopez, Engineering Manager, Promotion PUBLIC COMMUNICATIONS Mayor Avila opened Public Communications at approximately 7:34 p.m., the following spoke: 1) Audit LA 2) Irma Morales 3) K. Patel 4) John Rios Seeing no one else wishing to speak, public communications was closed. CONSENT CALENDAR City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 11-5-2025 City Council Regular Meeting Minutes Page 1 of 5 2. Meeting Minutes of October 1.5, 2025 Motion to approve the following meeting minutes of the Special City Council Meeting, Regular City Council Meeting, Finance Authority Meeting and the Housing Authority Meeting held on October 15, 2025. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA Purchase of FileonQ with Federal Asset Forfeiture Funds. Motion to: 1. Approve the use of federal asset forfeiture funds for this purchase; and 2. Authorize the Chief of Police to execute an agreement with FileOnQ; and 3. Authorize the Director of Finance to appropriate $15,346 from the Federal Asset Forfeiture Funds and make necessary budget adjustment. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 4. Second Reading and Adoption of Ordinance No. 1520 to Incorporate Los Angeles County's Emblem Program into Chapter 128 and Amend Chapter 127 and 128 to Incorporate by reference the County's Title 11, Health Code, and portions of Title 8, Consumer Protections Code, to allow for the County to Perform Cannabis Inspections and Enforcement Actions within the City; Determine that the Action is Exempt Under CEQA (Location: Citywide; Applicant: City Of Baldwin Park; Case Number: AZC 2025-02) Motion to: 1. Find the proposed ordinance is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) ("CEQA") and the State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.). Specifically, the ordinance is categorically exempt from CEQA under Guidelines Section 15061(b)(3) (Common Sense Exception) since it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. 2. Waive further reading and adopt, Ordinance No. 1520, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE VI, BUSINESS REGULATIONS, CHAPTER 127 AND CHAPTER 128, ADDING SECTIONS 127.21 AND 128.31 INCORPORATING BY REFERENCE LOS ANGELES COUNTY'S TITLE 1.1, HEALTH CODE, AND PORTIONS OF TITLE 8, CONSUMER PROTECTIONS CODE, TO ALLOW FOR THE COUNTY TO PERFORM INSPECTIONS AND ENFORCEMENT OF COMMERCIAL CANNABIS BUSINESSES WITHIN THE CITY, AND ADDING SECTION 128.32 TO INCORPORATE THE LOS ANGELES COUNTY'S EMBLEM PROGRAM." MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA Consideration to Allocate Funds for Recreational Reimbursement Program Motion to: 1. Approve $40,000 in Measure BP Funding for Fiscal Year 2025-2026 for the Recreational Reimbursement Program in the amount of $40,000 for FY25-26; and 11-5-2025 City Council Regular Meeting Minutes Page 2 of 5 2. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 6. Consideration to Allocate Funds to Provide Transportation Services for Senior Citizen Trips & Tours Motion to: 1. Approve $35,000 in Measure BP Funding for Fiscal Year 2025-2026 for transportation services for senior citizen trips and tours in the amount of $35,000 for FY25-26; and 2. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA Recommend Acceptance of the Project and Authorize the Filing of a Notice of Completion for City Project No. CIP 24-001-55027 Morgan Park Restroom Improvements Motion to: 1. Accept the construction improvements by Corral Construction Development, Inc. of Commerce, CA in the amount of $422,632 and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $21,132 in retention funds to Corral Construction Development, Inc. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA PUBLIC HEARING Introduce for First Reading Ordinance No. 1.51.9 Adopting the 2025 California Building Code, 2025 California Residential Code, 2025 California Existing Building Code, 2025 California Mechanical Code, 2025 California Plumbing Code, 2025 California Electrical Code, 2025 California Green Building Standards Code, 2025 California Energy Code, 2025 California Wildland-Urban Interface Code, 2025 California Historical Code, 2025 California Reference Standards Code, 2025 California Fire Code, and 2026 Los Angeles County Fire Code Mayor Avila opened the Public Hearing at approximately 7:34 p.m. the following spoke: Seeing no one wishing to speak, public comment was closed. Motion to Introduce for first reading by title only, Ordinance No. 1519 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING CHAPTER 150 OF TITLE XV AND ADDING NEW SECTIONS TO CHAPTER 150 TO TITLE XV OF THE BALDWIN PARK MUNICIPAL CODE, ADOPTING BY REFERENCE, TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS, SPECIFICALLY ADOPTING THE 2025 CALIFORNIA BUILDING CODE, 2025 CALIFORNIA RESIDENTIAL CODE, 2025 CALIFORNIA EXISTING BUILDING CODE, 2025 CALIFORNIA MECHANICAL CODE, 2025 CALIFORNIA PLUMBING CODE, 2025 CALIFORNIA ELECTRICAL CODE, 2025 CALIFORNIA GREEN BUILDING STANDARDS CODE, 2025 CALIFORNIA ENERGY 11-5-2025 City Council Regular Meeting Minutes Page 3 of 5 CODE, 2025 CALIFORNIA WILDLAND-URBAN INTERFACE CODE, 2025 CALIFORNIA HISTORICAL CODE, 2025 CALIFORNIA REFERENCE STANDARDS CODE, 2025 CALIFORNIA FIRE CODE AND 2026 LOS ANGELES COUNTY FIRE CODE, INCLUDING ALL APPENDICES, AS MANDATED BY CALIFORNIA HEALTH AND SAFETY CODE SECTION 18938." MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 9. Adoption of an Interim Urgency Ordinance No. 1521 Establishing a 45-Day Moratorium Upon New, Non -Retail, Commercial Cannabis Operations Mayor Avila opened the Public Hearing at approximately 7:38 p.m. the following spoke: 1) Audit LA 2) K. Patel 3) John Rios Seeing no one else wishing to speak, public comment was closed. Motion to waive the reading and adopt by title only by four -fifths vote the urgency moratorium Ordinance No. 1521 entitled: "INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ESTABLISHING A MORATORIUM ON THE APPROVAL, COMMENCEMENT, ESTABLISHMENT, OR OPERATION OF ALL COMMERCIAL (NON -RETAIL) CANNABIS LAND USES, INCLUDING WITHOUT LIMITATION CANNABIS MANUFACTURING, DISTRIBUTION, PROCESSING, DELIVERIES, AND CULTIVATION." MOTION: It was moved by Daniel Damian, seconded by Jean M Ayala to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 10. Adoption of City of Baldwin Park Fee Schedule - Building and Recreation Fees Mayor Avila opened the Public Hearing at approximately 7:54 p.m. the following spoke: 1) Audit LA 2) K. Patel Seeing no one else wishing to speak, public comment was closed. Motion to adopt Resolution No. 2025-040 approving the revised Building and Recreation Fees as part of the City of Baldwin Park Fee Schedule. MOTION: It was moved by Emmanuel Estrada, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 04 03 1ARK03 I __ 11. Consider and approve a Transit Services Agreement for Operations and Maintenance of the City's Dial -A -Ride, Micro Transit, and Fixed Route Transit Program Motion to: 1. Approve a 5-year Transit Services Agreement (TSA) with Transdev Services, Inc., and Authorize the Mayor and City Clerk to execute the agreement; and, 2. Authorize the Director of Public Works to execute necessary documentation to allow program changes; and, 11-5-2025 City Council Regular Meeting Minutes Page 4 of 5 3. Authorize the Director of Finance to appropriate an additional amount of $58,000 from Fund 244 Proposition A to ensure enough funds are available to fund the program at the new rate; and make necessary budget adjustments for FY25-26. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA 12. Select and Approve Downtown Light Pole Banners Design Item #12 was pushed to a future meeting. 13. Comparison of Baldwin Park Sanctuary Policy with Richmond Sanctuary Ordinance and Other Regional Ordinances Motion to direction to staff regarding whether to pursue codification of the existing resolution into an ordinance and whether to incorporate additional provisions modeled on Richmond and other California jurisdictions. MOTION: It was moved by Daniel Damian, seconded by Alejandra Avila to adopt. Motion Passed [5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Pro Tem Damian sought consensus of the City Council to direct the City Attorney to review the Rent Stabilization Ordinance and return with options for modifications to strengthen the Ordinance. Also, to direct staff to give an update on the ROEM payments. Mayor Avila sought consensus of the City Council to direct staff to provide a report on the Stewart Project and requested staff send out notices to residents regarding the maintenance of property. Councilmember Estrada consensus of the City Council to direct staff to prepare a Proclamation for LGBTQ+ ADJOURNMENT The Mayor adjourned the meeting at approximately 8:32 p.m. ATTEST: Christopher Saenz, City Clerk APPROVED: November 1.9, 2025 Alejandra Avila, Mayor 11-5-2025 City Council Regular Meeting Minutes Page 5 of 5 ITEM NO: 4 LLD TO: Honorable Mayor and Members of the City Council C' FROM: Manuel Carrillo Jr, Chief Executive Officer FLUB OF � '+ Robert A Lopez, Chief of Police PREPARED BY: Josh Hendricks, Captain N QABRIE L DATE: November 19, 2025 pro "'` SUBJECT: APX Radio System Lease Financing Structure and Change jAo Order #01 Credit Application SUMMARY: This report provides the City Council with an update on the changes to the APX Radio System contract, as executed through Change Order #01, and clarifies the financing structure approved on March 20, 2024. The original staff report contained confusing language regarding a $75,000 installation allocation that led to the funds being absorbed into the lease financing structure. Change Order #01 reduced the contract by $25,000, and this credit will be applied to the Year 3 lease payment (April 1, 2026), freeing up funds that can be used to address installation costs while remaining within the total authorized budget of $1,547,301. RECOMMENDED ACTION: It is recommended that the City Council: 1. Receive and file this clarification of the APX Radio System lease financing structure; and 2. Authorize staff to proceed with project implementation as outlined in the executed contracts; and 3. Authorize the Director of Finance to make the necessary appropriation and budget adjustments. FISCAL IMPACT: This clarification has no additional fiscal impact beyond the original Council authorization. The total project cost remains $1,547,301 as originally approved by both the SOC and City Council, funded as follows: Year 1 (FY 2024-25): $300,000 from The Board of State and Community Corrections (BSCC) Grant Funds • Years 2-5 (FY 2025-29): $311,825 annually from Measure BP Funds BACKGROUND: On March 20, 2024, the City Council approved a contract with Motorola Solutions for APX Radio System equipment through Municipal Lease #25506. The original Motorola quote of $1,472,301.46 (Attachment 1) was a cash purchase price for 65 portable radios and 72 mobile radios. During contract negotiations, the scope was reduced to 58 portable radios, resulting in a lower equipment cost of $1,270,153.94. However, structuring the purchase as a municipal lease added financing charges of $277,147.50, bringing the total cost back to $1,547,301.44 as authorized initially. The original staff report presented an ambiguous payment schedule, showing annual payments of $311,825.36 for Years 2-5, which Motorola interpreted as the full lease payment amount. This led Motorola to structure its contract to absorb the $75,000 that was intended as a separate installation budget, using it instead to cover the financing charges that were not accounted for in the initial equipment quote Page 1 / 3 Actual Contract Pricing: • Equipment and Services: $1,270,153.94 • Year 1 Down Payment (BSCC Grant): ($300,000.00) • Balance Financed (4 years @ 5.21%): $970,1.53.94 • Financing Charges: $277,147.50 • Annual Lease Payment: $311,825.36 • Total Project Cost: $1,547,301.44 THE CONFUSION The original staff report stated: "The remaining balance of $1,172,301.46 plus $75,000 for installation ($1,247,301.46) would be paid yearly through a service agreement." This created confusion because the $75,000 was intended to be a separate installation budget (for other vendors or internal costs), not part of the Motorola contract. However, by presenting the annual payment as $311,825.36 without clearly distinguishing between the Motorola lease payment ($293,075.36) and the separate installation allocation ($18,750/year), Motorola interpreted the full $311,825.36 as their annual lease payment and structured their contract accordingly. This resulted in the $75,000 installation budget being absorbed into Motorola's financing structure rather than remaining available as a separate allocation. CHANGE ORDER #01 (August 19, 2025) Change Order #01 modified the equipment scope and extended the project completion date to September 30, 2025 (see Attachment 2 for full details). The modifications resulted in a net contract reduction of $25,000, bringing the revised contract price to $1,245,153.94. The $25,000 credit will be applied to the April 1, 2026, lease payment, reducing Year 3 from $311,825.36 to $286,825.36. This frees up $25,000 that can be used to address installation -related costs while remaining within the total authorized budget. Revised Payment Schedule: Year Amount Year 1$300,000.00 Year 2$311,825.36 Year 3$286,825.36 Year 4$311,825.36 Year 5$311,825.36 Total $1,522,301.44 SUMMARY Funding Source BSCC Grant Measure BP Measure BP Measure BP Measure BP 1. Motorola provides equipment and integration services totaling $1,245,153.94 under the contract (as revised by Change Order #01). 2. Change Order #01 provides a $25,000 credit applied to Year 3, freeing these funds for installation costs. 3. The original authorization of $1,547,301.44 included $277,1.47.50 in financing charges that were not clearly explained in the initial staff report. 4. Detailed equipment lists and Change Order documentation are provided in Attachments 1-3. Page 2 / 3 DISCUSSION: None ALTERNATIVES: City Council could choose not to receive this clarification and allow the original staff report language to remain uncorrected in the public record. Staff does not recommend this alternative because it leaves unresolved confusion about the project financing structure, does not provide clear documentation for audit purposes, and may result in ongoing questions from Council members or the public about where the $75,000 installation allocation was used. CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. BPPD_APX_RM_Proposal _2024-03-05 2. Baldwin Park PD USCA24DO63_CCO #01 8-15-25 MSI Signed 3. Baldwin Park E5 RM CH, APX8000s QUOTE-31.43753-3 Page 3 / 3 Proposal Baldwin Park Police Department 4 4 i }4 } 7 WLW I �, n.a March 5, 2024 The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2024 Motorola Solutions, Inc. All rights reserved. PS-000167478 morojqOLA SOLUTIONS Motorola Solutions, Inc. mmW Monroe Street, Ste 440 Chicago, n0O0O1-3r81 USA Captain Joshua Hendricks Baldwin Park Police Department 144O3E.Pacific Avenue Baldwin Pork, CA917O8 Subject: APX Subscribers and Hosted Radio Management Dear Captain Hendricks, Motorola Solutions, Inc. /^K8otuno|a^\iapleased tuhave the opportunity tuprovide Baldwin Park Police Department with quality COrnnnUniC8tiOnS equipment and services. The MOtOrO|8 project team has taken great care to propose a solution that will meet your needs and provide unsurpassed value. To best meet the functional and operational specifications of this solicitation, our solution includes a combination of hardware, software, and services. Specifically, this solution is for the Solution and * 28x/\PX85OOAll Band Mobiles (C}3CH) * 44xAPXG5O0All Band Mobiles (E5CH) 0 APX80O0Portable Accessories * Radio Management Equipment * 3Years Hosted Radio Management Subscription for 13OSubscribers 0 Project Services This proposal consists of this cover letter and the Communications System and Services Agreement (CGSA).together with its Exhibits and the accompanying /\ddeOdUnO.ThiSpn3pOS@|Sh8U[HnOGiOV8|id until March 20, 2024. Baldwin Park P0|iC8 Department may accept the pr0pOSG| by delivering to K8OtOnD|8 the C@GASiQD8d byCustomer Contact N8O08. /Ut8rO8tiV8|y, K8OtOnD|@ VVOU|d be p|88SHd to address any concerns Customer may have regarding the proposal. Any questions can be directed to your Motorola Account Executive, Denis Fl8dzep8AiC, 8tO19-57y-3O19. We thank you for the opportunity 1Ofurnish B8kdvvD Park PO|kxe Department with "best in dGSS" solutions and vvehope k]strengthen our relationship bvimplementing this project. [}urgo2|isk> provide you with the best products and services available in the communications industry. Sincerely, Jerry Burch Territory Vice President K4OtOnO|8 SO|uUOnS. Inc. Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 1 SystemDescription..................................................................................................................2 1.1 APX 8000 Portable Radio...................................................................................................... 2 1.2 APX 8500 Mobile Radio......................................................................................................... 3 1.3 Hosted Radio Management Support Description.............................................................. 4 1.4 Radio Management On -site Setup Support Description................................................... 5 Section 2 Statementof Work....................................................................................................................7 2.1 Motorola General Responsibilities..................................................................................... 7 2.2 Baldwin Park Police Department General Responsibilities.............................................. 7 2.3 Hosted Radio Management for ASTRO Devices Statement of Work ............................... 8 2.3.1 Overview................................................................................................................................................... 8 2.3.2 Hosted Radio Management......................................................................................................................8 2.3.3 Radio Management Technical Support..................................................................................................10 2.3.4 Motorola Solutions On -site Setup Assistance........................................................................................11 2.3.5 Radio Management Training..................................................................................................................13 2.3.6 Customer Hub Access............................................................................................................................13 2.4 Assumptions......................................................................................................................15 Section 3 Service/Warranty....................................................................................................................16 3.1 Device Management Services — Essential Support Description .................................... 16 3.1.1 Technical Support..................................................................................................................................16 3.1.2 Hardware Repair....................................................................................................................................16 Section 4 EquipmentList........................................................................................................................17 4.1 APX Subscribers............................................................................................................... 17 4.2 Radio Management Device Programmer, Client Laptop, and Accessories ................... 19 Section 5 PricingSummary....................................................................................................................20 5.1 Payment Terms.................................................................................................................. 21 5.2 Finance Purchase Option.................................................................................................. 23 Section 6 Contractual Documentation...................................................................................................25 Table of Contents QMLtrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 1 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 1 In this proposal, Motorola Solutions is providing Baldwin Park Police Department with QTY-130 APX portable and APX mobile radios and 3 years of Hosted Radio Management services. The APX 8000 provides versatile communication capabilities to first responders, incorporating Wi-Fi, Integrated Video and Data (IV&D), and P25 data connectivity — all in one radio. While the proposed APX 8000 may be configured differently, the APX 8000 is capable of the following features. Please see equipment list below for the proposed configuration. • All -Band Interoperability — The APX 8000 allows users to communicate freely without network limitation, offering four -band interoperability with systems in 700 MHz, 800 MHz, VHF, and UHF frequency bands. • Superior Audio Performance — The APX 8000's adaptive audio engine and ultra -loud speaker enable automatic cancellation of background noise as it changes in the radio user's environment. Its adaptive speaker equalization also automatically adjusts to enhance sound for audio clarity. • Enhanced Connectivity Functions — It offers GPS Outdoor Personnel Tracking, which enables location sharing for each radio user, resulting in more efficient task assignment and better user safety. It also connects with Bluetooth, connecting with remote speaker microphones, surveillance kits, and the LEX L10 for remote radio control. • Resilient Environmental Protection — The APX 8000 is ready for the unpredictable environments that first responders face. Its interior is protected from water intrusion and can withstand up to 2 meters of water submersion. Its battery is protected from resetting, powering off, or ejecting the battery upon impact from being dropped, and its tempered glass display protects the screen from scratches, impact, and pressure. • Secure Communications — The APX 8000 protects voice and data information, ensuring that sensitive information stays protected from scanners and eavesdroppers. It is equipped with encryption and P25 Radio Authentication, which ensures that only valid users can access the system and its information. • Remote Management At is manageable and configurable remotely, and can upgrade its software and data while in use, eliminating device down times. With Wi-Fi access, the APX 8000 can also quickly receive new codeplugs, firmware, and software features in order to redeploy the radio fleet with ease as users continue talking without interruption. System Description QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 2 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 The APX 8500 is Motorola Solutions' first all- band P25 mobile radio, created specifically for mission -critical first responders, who need to communicate across all frequency bands using the same device. It is a 4-in-1 radio that offers four RF bands and multi -mode system access. The APX 8500 enables radio users to communicate across 700 MHz, 800MHz, VHF and UHF Bands 1 and 2. Designed with mission- critical technology, the APX 8500 amplifies a radio user with the ability to keep the community safer than ever before. With four RF bands and multi -mode system access, the APX 8500 knows no limits when it comes to interoperability. While the proposed APX 8500 may be configured differently, some of the APX 8500 standard features and benefits are identified below. Please see equipment list in the following section for the proposed configuration. • All -Band Interoperability — The APX 8500 offers four -band multi -mode interoperability with systems in 700 MHz, 800 MHz, VHF, and UHF frequency bands. • Multiple Control Head Options — The APX 8500 mobile radio can be controlled by multiple control heads, with four different wired locations. There are five control heads available for the APX 8500: the 02 Rugged Control Head, 03 Handheld Control Head, 05 Standard Control Head, 07 Enhanced Control Head, and 09 Integrated Control Head. Dual control head support is offered for the 02, 05, and 07 control heads. • Easy to Install — The APX 8500's Mid -Power Model has been designed to fit into any existing Motorola XTL footprint, so no further installation is necessary. The High -Power Model has been designed with a trunion design that secures the mobile while enabling it to be removed without also removing connecting cables. • Meet Radio Users' Needs — The APX 8500 is compatible with the following optional advanced features and data applications: Programming over Project 25 (POP25), Text Messaging, Over the Air Rekeying (OTAR), 12 character RF ID asset tracking, Tactical OTAR Siren and Light Interface Module, and Enhanced Encryption Software Options. System Description QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 3 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management 1.3 Hosted Radio Management Support Description Motorola's hosted Radio Management offering is an easy -to -use, reliable, and cost-efficient software solution for provisioning your APX radios. It uses batch programming and centralized database hosting to simplify the process of maintaining and updating the entire fleet. Instead of updating radios one at a time, Radio Management allows you to push the updates to groups of subscribers, dramatically reducing the time required for radio maintenance. For radio technicians who are managing ever -more complex radios and data sets, this approach to maintaining and updating is especially beneficial. Motorola Solutions, Inc. (Motorola) hosts and maintains the applicable portions of your Radio Management software in a secure cloud environment and keeps the Radio Management server and job processor software up-to-date with software updates and security patches. Motorola also backs up your agency's subscriber radio database and restores from backups as needed. Radio Management offers the following benefits that create a proactive approach to radio maintenance and save endless hours of personnel time: • Keeps radios in the field. Deploying new radios or reprogramming radios for a new LIVIR system require multiple radio codeplug updates, as needs are defined or as a migration happens. With Radio Management, there is no need to schedule time to get radios into the shops for updates, saving countless days and keeping field personnel in the field. • Makes it easy to manage and update codeplugs. Radio Management provides a database of codeplugs, so it's easy to view each radio's programming, identify changes, and apply them in bulk as needed. The database helps plan changes in an organized way, rather than manually working with multiple spreadsheets. • Facilitates pushing new codeplugs to radios. Administrators can push all updates to radio programming by sending the command, and all radios get updated as they connect to Radio Management (whether tethered or through Wi-Fi or OTAP). The database indicates which radios have not updated their codeplugs, and administrators can reach out to those field personnel to help them get their radios updated. • Ensures that radios are running the most recent software. The hosted solution includes regularly scheduled software updates and security patches to the Radio Management solution, so you can maintain a secure system and push the latest firmware to your radios. 0 Saves endless hours of personnel time. Using Radio Management frees radio administrators from the work of preparing codeplugs from single files. Instead, they can leverage a full fleet view with groups of radios sharing the same programming, then update devices in batches instead of one at a time via Customer Programming Software (CPS). The hosted solution has the added advantage of saving your agency from having to maintain hardware and software. 0 Saves substantial costs. With the hosted solution, you do not need to worry about purchasing or maintaining hardware or software. Deploying Radio Management Device Programmers at multiple locations can now be System Description QMOrOROL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 4 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management done easily by simply connecting to the Motorola secure cloud instead of planning the networking integration with your regional IT system. • Provides your agency with a database of your radio templates. Using the hosted database, your administrators can easily create groups and share templates among individuals. Templates are centrally located, and it is easy to organize and share radio information. • Prepares you for future updates. As technology advances, it is easy to keep your fleet updated. Whether managing a small software update or migrating to a new platform, this is done securely and efficiently. The hosted solution is the best way to take advantage of what Radio Management can offer. It eases the deployment process, as all the computing and database servers are on -boarded onto cloud, and it simplifies routine maintenance, backups, upgrades, and trouble -shooting. It also supports your Wi-Fi and over -the -air programming (OTAP) radio features, and provides advanced fleetmapping capabilities that make it easier to view, sort, filter, and edit radio codeplugs. Radio Management is a resource for your radio personnel so that your public safety agents can rely on their radios to be available and connected. 1.4 Radio M a SetupSupport Description Motorola Solutions, Inc. (Motorola) offers On -Site Setup to help your organization deploy your Radio Management solution efficiently and for maximum performance. We will train your staff on the deployment considerations of Radio Management within your specific AMR system, radio profile, and networking needs across programming locations. With On -Site Setup, Motorola experts assist your team to be ready for all stages of radio deployment. This service provides benefits for your radio administrators and ensures that your end users can quickly get their radios connected and ready for the field. The benefits include: • Reducing the stress of radio deployment. Motorola will work with your team to prepare for deployment, using organizing documents that help ensure equipment and connections (whether radios use a tethered or Wi-Fi connection) are satisfactory and that information is complete and up to date. • Ensuring radios are deployed in a timely fashion. By accessing On -Site Setup, your personnel will be ready to get radios onboarded, programmed, and ready for use as quickly as possible. • Providing your team with on -site technical support during the initial deployment. Any issues that arise are immediately addressed on -site. • Setting up your agency for a structured process System Description QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 5 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management Motorola personnel help your agency to create processes for successfully updating software versions and security patches. Our technical teams can help your organization optimize provisioning and programming processes to make you more effective in managing your fleet of devices. System Description QMOr®AOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 6 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 2 Statement of Work The document delineates the general responsibilities between Motorola and BPPD as agreed to by contract. Motorola's general responsibilities include the following: • Perform the installation of the Motorola -supplied equipment described above. • Schedule the implementation in agreement with BPPD. • Coordinate the activities of all Motorola subcontractors under this contract. • Administer safe work procedures for installation. • Provide BPPD with the appropriate system interconnect specifications. 2.2 Baldwin Park Police Department General Responsibilities BPPD will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for BPPD include the following: • Provide all buildings, equipment shelters, and towers required for system installation. • Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment. • Obtain all licensing, site access, or permitting required for project implementation. • Obtain frequencies for project as required. • Provide required system interconnections. - Bandwidth between client and hosted DMS: 6Mbps. - DMS will be accesses with https. - Non domain configuration, I address/hostname for access to Motorola's hosted RM. - DNS: /etc/hosts file on each client • BPPD will provide a dedicated delivery point, such as a warehouse, for receipt, inventory, and storage of equipment prior to delivery to the site(s). • Coordinate the activities of all BPPD vendors or other contractors. Statement of Work M'DrOMOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 7 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Hosted Radio Management for ASTRO Devices provides the Customer with use of Radio Management software licensed on a per subscriber radio basis, Technical Support for the Radio Management tool, and other elements as described in the following sections. 2.3.2.1 Scope Motorola Solutions will host the applicable portions of the Customer's Radio Management software in the cloud as described in the section below. The Customer will be able to access subscriber radio fleet provisioning data, while Motorola Solutions will maintain the server and stored data. • Host the Radio Management server and associated Job Processor software in a secure cloud environment. • Keep the Radio Management server software up-to-date with applicable software and security patches. • Back up the Radio Management Customer subscriber radio database and restore from backups as needed. • Provide necessary access information, such as login information, IP addresses and port numbers. • Provide access to Customer Hub, as further described below. • Provide current Radio Management Client software downloads via Customer Hub. • Provide a link between Radio Management and Customer Hub. • Monitor the status of the Radio Management cloud platform. • Notify the Customer, via Remedy case notifications, of any scheduled maintenance or other planned outages, and through Remedy and Customer Hub of any unplanned outages. Routine maintenance will be performed outside of normal business hours. Statement of Work QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 8 Baldwin Park Police Department xPxSubscribers and Hosted Radio Management * Motorola Solutions will assist in migrating existing Customer Radio Management databases to the hosted Radio Management Server instance inthe cloud. * Provide Entitlement IDS for subscriber radios covered by a hosting subscription. 2323 UO0katOOs and Exclusions The following activities are outside the scope of the Hosted Radio Management for ASTRO Devices offering: * Firmware updates, patching, creating required aliases and other OTAPsetup activities. It is assumed for this service that OTAPisinworking order onthe P25system. * Wi-Fi network changes or implementation, including security, bandwidth, coverage, design and maintenance. 232,4 Customer Responsibilities * Provide contact information (including email addresses) for the Radio Management 8dnniDiStr]b)c * Provide contact information (including email addresses) for the subscriber radio provisioning agency uragencies. * Administer provisioningagencyRadk;Monogumentoccuunta. * Develop UGIB |P plan if programming using a UGIB hub. * Provide a fully functional WPA2 Wi-Fi network with Internet access for device programming. Other security methods, including VVP/\2-Enterprise, are not supported. • Enable VVi-Ficapability OOthe subscriber radios. • Maintain on -premises computing hardware and operating systems for Radio Management elements inaccordance with the Radio Management System Planner. • Any measures necessary to maintain the Customer's IT security policies for the on -premises Radio Management elements, including any necessary maintenance. Maintenance and S8Curib/ practices may also include application of Operating System patches, Antivirus support and Configuration Management. � Maintain the Radio Management client software and device programmer on a supported • p[OVid8' [D8iOL@iO and monitor iOt8rDEHaccess tOthe hosted Radio Management elements for the Radio Management client computer and device programmer. * Maintain the configuration data in the Motorola Solutions -hosted database. * Program subscriber radios using Radio Management aaneeded. * Export and send existing Radio Management database to Motorola Solutions if transitioning from on -premises 0nhosted. Statement mWork QM'D=MOLA SOLUTIONS Use mdisclosure mthis proposal is subject to the restrictions vnthe cover page. Motorola Solutions Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management Motorola Solutions' Radio Management Technical Support service provides telephone consultation for issues pertaining to Radio Management software malfunctions. Support is delivered through the Motorola Solutions Centralized Managed Support Operations ("CMSO") organization by a staff of technical support specialists. The Customer may contact the CMSO Call Management Center (800-MSI-HELP) at any time (24 hours a day / 7 days a week / 365 days per year) and a Motorola Solutions representative will log a technical request in the Case Management System on the Customer's behalf. In addition, the Customer may send email to portal.support@motorolasolutions.com to address any portal specific questions or concerns. Motorola Solutions will then respond to the Customer case within two hours of case creation, during support hours. Support hours are lam to 7pm CST, Monday through Friday, excluding US holidays. EMEMESSUM • Provide technical support for Radio Management software malfunctions. • Provide technical support for the Radio Management Device Programmer software used to program via USB cable or Wi-Fi. • Receive and log Customer support requests, and assign a technical representative to respond to a Customer Case per the defined timeframes. .33.3 Limitations and Exclusions • Requests for assistance in the use of the Radio Management software tool are outside the scope of Radio Management Technical Support. • Assistance with programming subscriber radios. 2.3.3.4 Customer Responsibilities • Provide a list of the Customer's Problem Management contacts. • Coordinate with Motorola Solutions to define Problem Management Policies. • Provide Motorola Solutions with additional information when required. Statement of Work QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 10 Baldwin Park Police Department March u.uno4 xPxSubscribers and Hosted Radio Management Motorola Solutions On -site Setup activities will assist the Customer with the deploymentondiniUa| commissioning ufRadio Management elements, hardware and software utone Customer location. Customer [8pF8SeDb3dV8(S)are expected to participate in all activities, through which they may acquire a foundational understanding of the core features and functions of the tool and its configuration. This engagement consists ofthree parts: * Pre -deployment - One pre -deployment teleconference call for planning the on -site activities. * On -site - Motorola Solutions at Customer location for three consecutive, 8-hour business days unless otherwise specified bycontract. * Wrap-up - One follow-up teleconference call toclose out the engagement. Customer and yNOtOnO|8 Solutions will collaborate tOestablish mutually agreeable times and days for the engagement. * Perform project noonoAunnenttsukabetweenthuun-aiteautupteurnandU1uu|oud-houtedteorn. The on -site setup team may be either Motorola Solutions employees Or83rdparty service provider contracted by Motorola Solutions. The cloud -hosted team is comprised of Motorola Solutions employees. * Review deployment details agreed during the pre -deployment phase, including network connectivity, computer locations, and COdep|UgS. • Atone location, install and configure Radio Management Client OOone new laptop and Radio Management Device Programmer OOone new desktop computer included iOthis proposal. * COnfigur8VVi-Fi O8viC8 Programmer at this |OS8bOn. if applicable. * Input S8nop|8 group of subscriber radio S8ri8| numbers, including at |8GGt 8 few subscriber radios per user group and radio type. Select and write a proper template to the sample subscriber radio group. These radios will b8part Ofthe 1U0radios mentioned iDthe bullet point three below this one. * Test subscriber radio configuration for each user group and subscriber radio type. • Test subscriber radio connectivity over each applicable connection, including UGBand VViFi • Onboard Upb]1O0subscriber radios that are covered b«8hosting subscription, including subscriber n3di0S added for testing purpOS8S, into the Radio K88n8g8nn8nt user dGt@bGS8 if the Customer has made subscriber radios available for onboardinQ. * Introduce the SO|uUOO to the Customer ("mini training"). H8OdOffSubSCribO[ radio CO[O[OiSSiOOiDQ to the Customer's technicians. This intnJductory, on-the-job training is not intended to replace in- depth training available through K40tnn}|o Solutions' detailed education nVurS8S. These detailed education courses are not included in the scope of this statement of work document. Statement mWork QM'D=MOL^SOL=ONS Use mdisclosure mthis proposal is subject to the restrictions vnthe cover page. Motorola Solutions puoe11 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 • Allow the Customer's technicians to join deployment to informally learn about Radio Management functions and subscriber radio commissioning. This introductory, on-the-job training is not intended to replace in-depth training available through Motorola Solutions' detailed education courses. These detailed education courses are not included in the scope of this statement of work document. • Successfully demonstrate a radio programming job over the Customer's available connection types. 2.3.4.3 Limitations and Exclusions • Configuration of the Customer's Wi-Fi network infrastructure is outside the scope of the On -site Setup service. • Template and fleetmap design and creation, and production of codeplugs. • Customer IP Network design or modifications. 2.3A4 Customer Responsibilities • Prior to deployment: - Establish codeplug and template for each user group and subscriber radio type. - Establish working internet access for all Device Programmer and Radio Management Client computers. - Set up machine names for all Device Programmer and Radio Management Client computers, and make them available to Motorola Solutions. - Create a list of users. - Ensure Wi-Fi connectivity has been established, if programming via those connections. • Deploy the computing hardware and software for radio programming stations not located at the main location. • Provide subscriber radios to Motorola Solutions for commissioning by start of the on -site activities. • Have the Customer's technicians available to shadow the on -site setup team while they install Radio Management elements. • Assign technicians to commission remaining subscriber radios in the Customer's fleet. • Provide IT representation to address network connectivity, routing, and access. Statement of Work QMOrOAOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 12 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management Radio Management Training provides detailed instruction for radio technicians on how to use the Radio Management programming tool, how to manage a fleet of devices, and how to administer access to Radio Management through Customer Hub, if applicable. Upon completing the training, participants will be able to provision and program their subscriber radio fleet. Training includes access to a virtual course, conducted for 2.5 hours a day for 5 days. 152 MeterelSolutions Responsibilities • Provide access to the training class. • Provide training material for class. • Provide an instructor to lead the training workshop. • Provide PC and Internet connection to take the online training class. Customer Hub is an optional tool available for customers to track the status of subscriptions and service contracts, including start and end dates. Customer Hub displays the serial number, configuration and firmware versions of all the ASTRO devices in the Customer's fleet. This portal includes order, RMA and tech support ticket status, as well as a consolidated download site for software and documentation. • Provide a web accessible, secure portal to view the Customer's data. • Provide Customer Hub technical support to answer end user questions between the hours of 7am to 7pm CST Monday through Friday, excluding US holidays. In addition, the Customer may email portal.support@motorolasolutions.com to address any portal specific questions or concerns. • Keep the site updated with the latest Customer information. • Establish and maintain connectivity between Radio Management and Customer Hub. • Motorola Solutions' Customer Support Manager ("CSM") will assist the Customer in establishing a Customer Hub account. • Create a Customer Hub account if the Customer does not have an existing account. Statement of Work QMOrOMOL.A SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 13 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 • During the onboarding process, provide Motorola Solutions with contact information for administrative users. • Administer user access. • Provide Internet access for users to access the site. • Protect login information against unauthorized use. • Work with Motorola Solutions' CSM to update information as needed. Statement of Work QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 14 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management Motorola has made several assumptions in preparing this proposal, which are noted below. • All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56. • All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described. • Any site/location upgrades or modifications are the responsibility of BPPD. • Approved FCC licensing provided by BPPD. • Approved local, State, or Federal permits as may be required for the installation and operation of the proposed equipment are the responsibility of BPPD. • Any required system interconnections not specifically outlined here will be provided by BPPD. These may include dedicated phone circuits, microwave links, or other types of connectivity. • No coverage guarantee is included in this proposal. • Motorola is not responsible for interference caused or received by the Motorola -provided equipment except for interference that is directly caused by the Motorola -provided transmitter(s) to the Motorola -provided receiver(s). Should the Baldwin Park Police Department's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. • BPPD will be responsible for configuring City's network connection for DMS, including existing Wi-Fi access points, Internet facing firewalls, routers, and switches. • BPPD will be responsible to provide operational APX portable and APX mobile codeplugs; no fleetmapping services or codeplug revisions are included in this proposal. • The total duration of this project is estimated to be 3 months. If the actual project takes much longer than the 3 month period due to factors outside of Motorola's control, a change order and revised project schedule will be provided to BPPD. • The on -premise RM Device Programmer requires multicast network support on the City's existing Wi-Fi access point. Connection between this RM Device Programmer to the DMS cloud -hosted RM Server and Job Processor will be unicast. • APX subscriber radios rely on 2.4GHz Wi-Fi spectrum, secured via WPA-2, WPA, or WEP security protocols. Wi-Fi certificates are not supported. Statement of Work QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 15 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 3 3 3.1 Device Maagement ervices — , Descriptionl Support Device Management Services — Essential (DMS) provides remote technical support to troubleshoot problems and hardware repair for user radios. The proposed offering consists of: • Technical Support for user radios • Hardware Repair for user radios Motorola Technical Support personnel will be available to assist with any questions, issues, or problems related to user radios. Technical Support personnel apply leading industry standards in recording, monitoring, escalating, and reporting technical support calls to provide the support needed to resolve issues quickly. Hardware Repair provides repair services for user radios damaged by manufacturing defects and normal wear and tear. Repairs are provided by Motorola or an authorized Motorola service repair center, for the length of the contract. The service center tests, repairs, and restores the user radio to original factory specifications. Repair may include updating the user radio's Operating System (OS) software to the latest version supported by the user radio. The Hardware Repair service adheres to a proven process of analysis and restoration, and the work is backed by a 90-day warranty. User radios covered under this service also receive higher service priority at the repair depot, resulting in quicker repair times. Repairs are provided by Motorola, or an authorized Motorola service repair center, for the length of the contract. The service center repairs and tests all damaged components, and restores the user radio to original factory specifications. Repair may include updating the user radio's Operating System (OS) software to the latest version supported by the user radio. Service/Warranty QMOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 16 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 4 Equipment This section lists the equipment necessary for the proposed solution. 1 58 1a 58' 1b 58 IC 58 1d 58 1e 58 1f 58 1g 58 1h 58 1i 58 1j 58 A 58_ 11 58_ 2 58 3 20 4 10 5 8 6 28 6a 28 6b 28' 6c 28 Equipment List Table 4-1: APX Subscriber Equipment List QMOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 17 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 6d 28 6e 28 6f 28' 6g 28' 6h 28 6i 28 6j 28 6k 28 61 28 6m 28 6n 28' 6o 28 6p 28 6q 28 6r 28.' 6s 28 7 44 7a 44 7b 44 7c 44 7d 44 7e 44 7f 44 7g 44 7h 44' 7i 44 7j 44 7k 44_' 71 44 7m 44 7n 44`' Equipment List QMOT®RCiLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 18 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Him 7o 44 7p 44 7q 44 7r 44 7s 44 Equipment List Table 4-2: Radio Management Equipment List W 1 1 2 1' 3 2'' 4 2 5 1'' 6 2' 7 2' 82' 9 1 10 1_ QML4r®ROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 19 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 5 Pricing Summary Motorola is pleased to provide the following equipment and services to Baldwin Park Police Department. Pricing Summary Table 5-1: Pricing Summary ® • ® gi Equipment ® N - 58 x APX 8000 All -Band Portables $779,056.58 - 28 x APX 8500 All Band Mobiles (03 CH) $364,159.04 - 44 x APX 8500 All Band Mobiles (E5 CH) $561,469.92 - APX8000 Portable Accessories $19,911.00 - Radio Management Equipment $10,108.00 Equipment Discount (LA County Contract Discount) -$456,196e22 Equipment Total $1,278,508.32 Project Services DMS (Radio Management - Hosted) - Infrastructure Setup $30,000.00 - Training $1,500.00 - 3 Years DMS Advanced RM Hosting - 130 Subscribers $12,495.60 Project Services - Project Management - Post Sale Engineering Services - Systems Technologist Integration Support - DMS Infrastructure Installation $24,611.67 Project Services Total $68,607.27 Customer Loyalty Discount -$76,961.65 Equipment Total (after Discount) $1,270,153.94 Project Services Total (after Discount) $0.00 Estimated Tax on Equipment (10.25%) $130,190.78 QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 20 Baldwin Park Police Department March 5, 2024 APX Subscribers and Hosted Radio Management 5.1 Payment Terms For the System purchase financed through Motorola, please refer to the payment schedule included in the Equipment Lease -Purchase Agreement. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Pricing Summary QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 21 �� �� Date: February oV.ono4 Financing pnmpmamy for: City mfBaldwin Park' CA Communications System Financing Proposal Motorola Solutions Credit Company LLCiapleased tosubmit the following proposal for the financing ofyour Motorola Communications APX subscriber solution in accordance with the terms and conditions outlined bel( Transaction Type: Municipal Lease -Purchase Agreement Lessor: Motorola Solutions, Inc. (or its Assignee) Lessee: City ofBaldwin Park, CA Amount: $1.400.344.72 Down Payment: $300.000.00 Balance to Finance: $1.100.344.72 Equipment: Aeper the Motorola equipment proposal. Title: Title tothe equipment will vest with the Lessee. Insurance: Lessee will boresponsible toinsure the equipment anoutlined inthe lease contract. Taxes: Personal property, sales, leasing, use, stamp, orother taxes are for the account ofthe Lessee. Option One Lease Term: Four Years Payment Frequency: Annual Payment Structure: Arrears Lease Rate: 5.2196 Lease Factor: 0.283389 Lease Payment: $311.825.36 Payment Commencement: First payment due one year after contract execution. Expiration: This above lease rates and factors are valid for all leases commenced bv 3/20/2024 Lessee qualifies as a political subdivision or agency of the State as defined in the Internal Revenue Code of 1986. The interest portion of the Lease Payments shall be excludable from the Lessor's gross income pursuant to Section 103 of the Internal Revenue Code. Receipt of a copy of the last years audited financial statements and current year's budget from the Lessee. This proposal should not be construed as a commitment to finance. It is subject to final Motorola credit committee approval. This quote is based on the general level of interest rates, primarily U.S. Treasury Bills of like term maturity. Any movement in those rates in excess of 10 basis points will result in the revision of this quote. Documentation: Municipal Equipment Lease Purchase Agreement Opinion of Counsel Schedule A / Equipment List Schedule B / Amortization Schedule 8038G UCC-1 Certificate of Incumbency Statement of Essential Use/Source of Funds Evidence of Insurance or Statement of Self Insurance Resolution from governing body authorizing the execution of the Lease Please feel free to contact me if there are any questions or if an alternate structuring is required. Regards, Bill Stancik Motorola Customer Financing 847-538-4531 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Motorola is proposing a lease purchase option to the City as detailed on the next pages. Pricing Summary QMOrOAOLA SOLUTION$ Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 23 2/19/24 City of Baldwin Park 14403 E. Pacific Ave Baldwin Park CA 91706 RE: Municipal Lease # 25506 Enclosed for your review, please find the Municipal Lease documentation in connection with the solution to be leased from Motorola. The interest rate and payment streams outlined in Equipment Lease -Purchase Agreement #25506 are valid for contracts that are executed and returned to Motorola on or before March 20, 2024. After 3/20/2024, the Lessor reserves the option to re -quote and re -price the transaction based on current market interest rates. Please have the documents executed where indicated and forward the documents to the following address: Motorola Solutions Credit Company LLC Attn: Bill Stancik / 44th Floor 500 W. Monroe Chicago IL 60661 Should you have any questions, please contact me at 847-538-4531. Thank You, MOTOROLA SOLUTIONS CREDIT COMPANY LLC Bill Stancik LESSEE FACT SHEET Please help Motorola provide excellent billing service by providing the following information: 1. Complete Billing Address City of Baldwin Park E-mail Address: Attention: Phone: 2. Lessee County Location: 3. Federal Tax I.D. Number 4. Purchase Order Number to be referenced on invoice (if necessary) or other "descriptions" that may assist in determining the applicable cost center or department: 5. Equipment description that you would like to appear on your invoicing: Appropriate Contact for Documentation / System Acceptance Follow-up: 6. Appropriate Contact & Mailing Address Phone: Fax: 7. Payment remit to address: Motorola Solutions Credit Company LLC P.O. Box 71132 Chicago IL 60694-1132 Thank you EQUIPMENT LEASE -PURCHASE AGREEMENT Lease Number: 25506 LESSEE: LESSOR: City of Baldwin Park Motorola Solutions, Inc. 14403 E. Pacific Ave 500 W. Monroe Baldwin Park CA 91706 Chicago IL 60661 Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor, the equipment and/or software described in Schedule A attached hereto ("Equipment") in accordance with the following terms and conditions of this Equipment Lease -Purchase Agreement ("Lease"). 1. TERM. This Lease will become effective upon the execution hereof by Lessor. The Term of this Lease will commence on date specified in Schedule A attached heretoand unless terminated according to terms hereof or the purchase option, provided in Section 18, is exercised this Lease will continue until the Expiration Date set forth in Schedule B attached hereto ('Lease Term"). 2. RENT. Lessee agrees to pay to Lessor or its assignee the Lease Payments (herein so called), including the interest portion , in the amounts specified in Schedule B. The Lease Payments will be payable without notice or demand at the office of the Lessor (or such other place as Lessor or its assignee may from time to time designate in writing), and will commence on the first Lease Payment Date as set forth in Schedule B and thereafter on each of the Lease Payment Dates set forth in Schedule B. Any payments received later than ten (10) days from the due date will bear interest at the highest lawful rate from the due date. Except as specifically provided in Section 5 hereof, the Lease Payments will be absolute and unconditional in all events and will not be subject to any set-off, defense, counterclaim, or recoupment for any reason whatsoever. Lessee reasonably believes that funds can be obtained sufficient to make all Lease Payments during the Lease Term and hereby covenants that a request for appropriation for funds from which the Lease Payments may be made will be requested each fiscal period, including making provisions for such payment to the extent necessary in each budget submitted for the purpose of obtaining funding. It is Lessee's intent to make Lease Payment for the full Lease Term if funds are legally available therefor and in that regard Lessee represents that the Equipment will be used for one or more authorized governmental or proprietary functions essential to its proper, efficient and economic operation. 3. DELIVERY AND ACCEPTANCE. Lessor will cause the Equipment to be delivered to Lessee at the location specified in Schedule A ("Equipment Location"). Lessee will accept the Equipment as soon as it has been delivered and is operational. Lessee will evidence its acceptance of the Equipment either (a) by executing and delivering to Lessor a Delivery and Acceptance Certificate in the form provided by Lessor; or (b) by executing and delivering the form of acceptance provided for in the Contract (defined below). Even if Lessee has not executed and delivered to Lessor a Delivery and Acceptance Certificate or other form of acceptance acceptable to Lessor, if Lessor believes the Equipment has been delivered and is operational, Lessor may require Lessee to notify Lessor in writing (within five (5) days of Lessee's receipt of Lessor's request) whether or not Lessee deems the Equipment (i) to have been delivered and (ii) to be operational, and hence be accepted by Lessee. If Lessee fails to so respond in such five (5) day period, Lessee will be deemed to have accepted the Equipment and be deemed to have acknowledged that the Equipment was delivered and is operational as if Lessee had in fact executed and delivered to Lessor a Delivery and Acceptance Certificate or other form acceptable to Lessor. 4. REPRESENTATIONS AND WARRANTIES. Lessor acknowledges that the Equipment leased hereunder is being manufactured and installed by Lessor pursuant to contract (the "Contract") covering the Equipment. Lessee acknowledges that on or prior to the date of acceptance of the Equipment, Lessor intends to sell and assign Lessor's right, title and interest in and to this Agreement and the Equipment to an assignee ("Assignee"). LESSEE FURTHER ACKNOWLEDGES THAT EXCEPT AS EXPRESSLY SET FORTH IN THE CONTRACT, LESSOR MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY NATURE OR KIND WHATSOEVER, AND AS BETWEEN LESSEE AND THE ASSIGNEE, THE PROPERTY SHALL BE ACCEPTED BY LESSEE "AS IS" AND "WITH ALL FAULTS". LESSEE AGREES TO SETTLE ALL CLAIMS DIRECTLY WITH LESSOR AND WILL NOT ASSERT OR SEEK TO ENFORCE ANY SUCH CLAIMS AGAINST THE ASSIGNEE. NEITHER LESSOR NOR THE ASSIGNEE SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER AS A RESULT OF THE LEASE OF THE EQUIPMENT, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, PROPERTY DAMAGE OR LOST PRODUCTION WHETHER SUFFERED BY LESSEE OR ANY THIRD PARTY. Lessor is not responsible for, and shall not be liable to Lessee for damages relating to loss of value of the Equipment for any cause or situation (including, without limitation, governmental actions or regulations or actions of other third parties). 5. NON -APPROPRIATION OF FUNDS. Notwithstanding anything contained in this Lease to the contrary, Lessee has the right to not appropriate funds to make Lease Payments required hereunder in any fiscal period and in the event no funds are appropriated or in the event funds appropriated by Lessee's governing body or otherwise available by any lawful means whatsoever in any fiscal period of Lessee for Lease Payments or other amounts due under this Lease are insufficient therefor, this Lease shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to Lessee of any kind whatsoever, except as to the portions of Lease Payments or other amounts herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available. The Lessee will immediately notify the Lessor or its Assignee of such occurrence. In the event of such termination, Lessee agrees to peaceably surrender possession of the Equipment to Lessor or its Assignee on the date of such termination, packed for shipment in accordance with manufacturer specifications and freight prepaid and insured to any location in the continental United States designated by Lessor. Lessor will have all legal and equitable rights and remedies to take possession of the Equipment. Non -appropriation of funds shall not constitute a default hereunder for purposes of Section 16. 6. LESSEE CERTIFICATION. Lessee represents, covenants and warrants that: (i) Lessee is a state or a duly constituted political subdivision or agency of the state of the Equipment Location; (ii) the interest portion of the Lease Payments shall be excludable from Lessor's gross income pursuant to Section 103 of the Internal Revenue Code of 1986, as it may be amended from time to time ( the "Code"); (iii) the execution, delivery and performance by the Lessee of this Lease have been duly authorized by all necessary action on the part of the Lessee; (iv) this Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; (v) Lessee will comply with the information reporting requirements of Section 149(e) of the Internal Revenue Code of 1986 (the "Code"), and such compliance shall include but not be limited to the execution of information statements requested by Lessor; (vi) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, the Lease to be an arbitrage bond within the meaning of Section 148(a) of the Code; (vii) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, this Lease to be a private activity bond within the meaning of Section 141(a) of the Code; (viii) Lessee will not do or cause to be done any act which will cause, or by omission of any act allow, the interest portion of the Lease Payment to be or become includible in gross income for Federal income taxation purposes under the Code; and (ix) Lessee will be the only entity to own, use and operate the Equipment during the Lease Term. Lessee represents, covenants and warrants that: (i) it will do or cause to be done all things necessary to preserve and keep the Lease in full force and effect, (ii) it has complied with all laws relative to public bidding where necessary, and (iii) it has sufficient appropriations or other funds available to pay all amounts due hereunder for the current fiscal period. If Lessee breaches the covenant contained in this Section, the interest component of Lease Payments may become includible in gross income of the owner or owners thereof for federal income tax purposes. In such event, notwithstanding anything to the contrary contained in Section 11 of this Agreement, Lessee agrees to pay promptly after any such determination of taxability and on each Lease Payment date thereafter to Lessor an additional amount determined by Lessor to compensate such owner or owners for the loss of such excludibility (including, without limitation, compensation relating to interest expense, penalties or additions to tax), which determination shall be conclusive (absent manifest error). Notwithstanding anything herein to the contrary, any additional amount payable by Lessee pursuant to this Section 6 shall be payable solely from Legally Available Funds. It is Lessor's and Lessee's intention that this Agreement not constitute a "true" lease for federal income tax purposes and, therefore, it is Lessor's and Lessee's intention that Lessee be considered the owner of the Equipment for federal income tax purposes. 7. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon shipment of the Equipment to Lessee hereunder, title to the Equipment will vest in Lessee subject to any applicable license; provided, however, that (i) in the event of termination of this Lease by Lessee pursuant to Section 5 hereof, (ii) upon the occurrence of an Event of Default hereunder, and as long as such Event of Default is continuing; or (iii) in the event that the purchase option has not been exercised prior to the Expiration Date, title will immediately vest in Lessor or its Assignee, and Lessee shall immediately discontinue use of the Equipment, remove the Equipment from Lessee's computers and other electronic devices and deliver the Equipment to Lessor or its Assignee. In order to secure all of its obligations hereunder, Lessee hereby (i) grants to Lessor a first and prior security interest in any and all right, title and interest of Lessee in the Equipment and in all additions, attachments, accessions, and substitutions thereto, and on any proceeds therefrom; (ii) agrees that this Lease may be filed as a financing statement evidencing such security interest; and (iii) agrees to execute and deliver all financing statements, certificates of title and other instruments necessary or appropriate to evidence such security interest. 8. USE; REPAIRS. Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment and shall comply with all laws, ordinances, insurance policies, the Contract, any licensing or other agreement, and regulations relating to, and will pay all costs, claims, damages, fees and charges arising out of the possession, use or maintenance of the Equipment. Lessee, at its expense will keep the Equipment in good repair and furnish and/or install all parts, mechanisms, updates, upgrades and devices required therefor. 9. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipment without Lessor's prior written consent unless such alterations, additions or improvements may be readily removed without damage to the Equipment. 10. LOCATION; INSPECTION. The Equipment will not be removed from, [or if the Equipment consists of rolling stock, its permanent base will not be changed from] the Equipment Location without Lessor's prior written consent which will not be unreasonably withheld. Lessor will be entitled to enter upon the Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation. 11. LIENS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (local, state and federal) which may now or hereafter be imposed upon the ownership, licensing, leasing, rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee fails to pay said charges and taxes when due, Lessor shall have the right, but shall not be obligated, to pay said charges and taxes. If Lessor pays any charges or taxes, Lessee shall reimburse Lessor therefor within ten days of written demand. 12. RISK OF LOSS: DAMAGE; DESTRUCTION. Lessee assumes all risk of loss or damage to the Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor unfitness or obsolescence thereof shall relieve Lessee of the obligation to make Lease Payments or to perform any other obligation under this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in good repair with the proceeds of any insurance recovery applied to the cost of such repair. If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair (an "Event of Loss") , Lessee at the option of Lessor will: either (a) replace the same with like equipment in good repair; or (b) on the next Lease Payment date, pay Lessor the sum of : (i) all amounts then owed by Lessee to Lessor under this Lease, including the Lease payment due on such date; and (ii) an amount equal to all remaining Lease Payments to be paid during the Lease Term as set forth in Schedule B. In the event that Lessee is obligated to make such payment with respect to less than all of the Equipment, Lessor will provide Lessee with the pro rata amount of the Lease Payment and the Balance Payment (as set forth in Schedule B) to be made by Lessee with respect to that part of the Equipment which has suffered the Event of Loss. 13. INSURANCE. Lessee will, at its expense, maintain at all times during the Lease Term, fire and extended coverage, public liability and property damage insurance with respect to the Equipment in such amounts, covering such risks, and with such insurers as shall be satisfactory to Lessor, or, with Lessor's prior written consent, Lessee may self -insure against any or all such risks. All insurance covering loss of or damage to the Equipment shall be carried in an amount no less than the amount of the then applicable Balance Payment with respect to such Equipment. The initial amount of insurance required is set forth in Schedule B. Each insurance policy will name Lessee as an insured and Lessor or it's Assigns as an additional insured, and will contain a clause requiring the insurer to give Lessor at least thirty (30) days prior written notice of any alteration in the terms of such policy or the cancellation thereof. The proceeds of any such policies will be payable to Lessee and Lessor or it's Assigns as their interests may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing such insurance. In the event that Lessee has been permitted to self -insure, Lessee will furnish Lessor with a letter or certificate to such effect. In the event of any loss, damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make available to Lessor all information and documentation relating thereto. 14. INDEMNIFICATION. Lessee shall, to the extent permitted by law, indemnify Lessor against, and hold Lessor harmless from, any and all claims, actions, proceedings, expenses, damages or liabilities, including attorneys' fees and court costs, arising in connection with the Equipment, including, but not limited to, its selection, purchase, delivery, licensing, possession, use, operation, rejection, or return and the recovery of claims under insurance policies thereon. 15. ASSIGNMENT. Without Lessor's prior written consent, Lessee will not either (i) assign, transfer, pledge, hypothecate, grant any security interest in or otherwise dispose of this Lease or the Equipment or any interest in this Lease or the Equipment or; (ii) sublet or lend the Equipment or permit it to be used by anyone other than Lessee or Lessee's employees. Lessor may assign its rights, title and interest in and to this Lease, the Equipment and any documents executed with respect to this Lease and/or grant or assign a security interest in this Lease and the Equipment, in whole or in part. Any such assignees shall have all of the rights of Lessor under this Lease. Subject to the foregoing, this Lease inures to the benefit of and is binding upon the heirs, executors, administrators, successors and assigns of the parties hereto. Lessee covenants and agrees not to assert against the Assignee any claims or defenses by way of abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. No assignment or reassignment of any Lessor's right, title or interest in this Lease or the Equipment shall be effective unless and until Lessee shall have received a notice of assignment, disclosing the name and address of each such assignee; provided, however, that if such assignment is made to a bank or trust company as paying or escrow agent for holders of certificates of participation in the Lease, it shall thereafter be sufficient that a copy of the agency agreement shall have been deposited with Lessee until Lessee shall have been advised that such agency agreement is no longer in effect. During the Lease Term Lessee shall keep a complete and accurate record of all such assignments in form necessary to comply with Section 149(a) of the Code, and the regulations, proposed or existing, from time to time promulgated thereunder. No further action will be required by Lessor or by Lessee to evidence the assignment, but Lessee will acknowledge such assignments in writing if so requested. After notice of such assignment, Lessee shall name the Assignee as additional insured and loss payee in any insurance policies obtained or in force. Any Assignee of Lessor may reassign this Lease and its interest in the Equipment and the Lease Payments to any other person who, thereupon, shall be deemed to be Lessor's Assignee hereunder. 16. EVENT OF DEFAULT. The term "Event of Default", as used herein, means the occurrence of any one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as it becomes due in accordance with the terms of the Lease when funds have been appropriated sufficient for such purpose, and any such failure continues for ten (10) days after the due date thereof; (ii) Lessee fails to perform or observe any other covenant, condition, or agreement to be performed or observed by it hereunder and such failure is not cured within twenty (20) days after written notice thereof by Lessor; (iii) the discovery by Lessor that any statement, representation, or warranty made by Lessee in this Lease or in writing delivered by Lessee pursuant hereto or in connection herewith is false, misleading or erroneous in any material respect; (iv) proceedings under any bankruptcy, insolvency, reorganization or similar legislation shall be instituted against or by Lessee, or a receiver or similar officer shall be appointed for Lessee or any of its property, and such proceedings or appointments shall not be vacated, or fully stayed, within twenty (20) days after the institution or occurrence thereof, or (v) an attachment, levy or execution is threatened or levied upon or against the Equipment. 17. REMEDIES. Upon the occurrence of an Event of Default, and as long as such Event of Default is continuing, Lessor may, at its option, exercise any one or more of the following remedies: (i) by written notice to Lessee, declare all amounts then due under the Lease, and all remaining Lease Payments due during the fiscal period in effect when the default occurs to be immediately due and payable, whereupon the same shall become immediately due and payable; (ii) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly discontinue use of the Equipment, remove the Equipment from all of Lessee's computers and electronic devices, return the Equipment to Lessor in the manner set forth in Section 5 hereof, or Lessor, at its option, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same; (iii) sell or lease the Equipment or sublease it for the account of Lessee, holding Lessee liable for all Lease Payments and other amounts due prior to the effective date of such selling, leasing or subleasing and for the difference between the purchase price, rental and other amounts paid by the purchaser, Lessee or sublessee pursuant to such sale, lease or sublease and the amounts payable by Lessee hereunder; (iv) promptly return the Equipment to Lessor in the manner set forth in Section 5 hereof, and (v) exercise any other right, remedy or privilege which may be available to it under applicable laws of the state of the Equipment Location or any other applicable law or proceed by appropriate court action to enforce the terms of the Lease or to recover damages for the breach of this Lease or to rescind this Lease as to any or all of the Equipment. In addition, Lessee will remain liable for all covenants and indemnities under this Lease and for all legal fees and other costs and expenses, including court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available to Lessor. 18. PURCHASE OPTION. Upon thirty (30) days prior written notice from Lessee to Lessor, and provided that no Event of Default has occurred and is continuing, or no event, which with notice or lapse of time, or both could become an Event of Default, then exists, Lessee will have the right to purchase the Equipment on the Lease Payment dates set forth in Schedule B by paying to Lessor, on such date, the Lease Payment then due together with the Balance Payment amount set forth opposite such date. Upon satisfaction by Lessee of such purchase conditions, Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is, without warranty, express or implied, except that the Equipment is free and clear of any liens created by Lessor. 19. NOTICES. All notices to be given under this Lease shall be made in writing and mailed by certified mail, return receipt requested, to the other party at its address set forth herein or at such address as the party may provide in writing from time to time. Any such notice shall be deemed to have been received five days subsequent to such mailing. 20. SECTION HEADINGS. All section headings contained herein are for the convenience of reference only and are not intended to define or limit the scope of any provision of this Lease. 21. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by the laws of, the state of the Equipment Location. 22. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by Lessor, such other documents and information as are reasonably necessary with respect to the transaction contemplated by this Lease. 23. ENTIRE AGREEMENT; WAIVER. This Lease, together with Schedule A Equipment Lease -Purchase Agreement, Schedule B, Evidence of Insurance, Statement of Essential Use/Source of Funds, Certificate of Incumbency, Certified Lessee Resolution (if any), Information Return for Tax -Exempt Governmental Obligations and the Delivery and Acceptance Certificate and other attachments hereto, and other documents or instruments executed by Lessee and Lessor in connection herewith, constitutes the entire agreement between the parties with respect to the Lease of the Equipment, and this Lease shall not be modified, amended, altered, or changed except with the written consent of Lessee and Lessor. Any provision of the Lease found to be prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remainder of the Lease. The waiver by Lessor of any breach by Lessee of any term, covenant or condition hereof shall not operate as a waiver of any subsequent breach thereof. 24. EXECUTION IN COUNTERPARTS. This Lease may be executed in several counterparts, either electronically or manually, all of which shall constitute but one and the same instrument. Lessor reserves the right to request receipt of a manually -executed counterpart from Lessee. Lessor and Lessee agree that the only original counterpart for purposes of perfection by possession shall be the original counterpart manually executed by Lessor and identified as "Original", regardless of whether Lessee's execution or delivery of said counterpart is done manually or electronically. IN WITNESS WHEREOF, the parties have executed this Agreement as of the 20th day of March2024. LESSEE: City of Baldwin Park 12 LESSOR: MOTOROLA SOLUTIONS, INC. 1-2 Printed Name: Title: Uygar Gazioglu Title Treasurer CERTIFICATE OF INCUMBENCY 1, do hereby certify that I am the duly elected or (Printed Name of Secretary/Clerk ) appointed and acting Secretary or Clerk of the City of Baldwin Park, an entity duly organized and existing under the laws of the State of California that I have custody of the records of such entity, and that, as of the date hereof, the individual(s) executing this agreement is/are the duly elected or appointed officer(s) of such entity holding the office(s) below his/her/their respective name(s). I further certify that (i) the signatures) set forth above his/her/their respective name(s) and title(s) is/are his/her/their true and authentic signatures) and (ii) such officer(s) have the authority on behalf of such entity to enter into that certain Equipment Lease Purchase Agreement number 25506, between City of Baldwin Park and Motorola Solutions, Inc. If the initial insurance requirement on Schedule B exceeds $1,000,000,attached as part of the Equipment Lease Purchase Agreement is a. Certified Lessee Resolution adopted by the governing body of the entity. IN WITNESS WHEREOF, I have executed this certificate this day of March, 2024. in (Signature of Secretary/Clerk) OPINION OF COUNSEL With respect to that certain Equipment Lease -Purchase Agreement 25506 by and between Motorola Solutions, Inc. and the Lessee, I am of the opinion that: (i) the Lessee is, within the meaning of Section 103 of the Internal Revenue Code of 1986, a state or a fully constituted political subdivision or agency of the State of the Equipment Location described in Schedule A hereto; (ii) the execution, delivery and performance by the Lessee of the Lease have been duly authorized by all necessary action on the part of the Lessee, (III) the Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; and (iv) Lessee has sufficient monies available to make all payments required to be paid under the Lease during the current fiscal year of the Lease, and such monies have been properly budgeted and appropriated for this purpose in accordance with State law. This opinion may be relied upon by the Lessor and any assignee of the Lessor's rights under the Lease. Attorney for City of Baldwin Park SCHEDULE A EQUIPMENT LEASE -PURCHASE AGREEMENT Schedule A 25506 Lease Number: This Equipment Schedule is hereby attached to and made a part of that certain Equipment Lease -Purchase Agreement Number 25506 ("Lease"), between Lessor and _Lessee. Lessor hereby leases to Lessee under and pursuant to the Lease, and Lessee hereby accepts and leases from Lessor under and pursuant to the Lease, subject to and upon the terms and conditions set forth in the Lease and upon the terms set forth below, the following items of Equipment QUANTITY DESCRIPTION (Manufacturer, Model, and Serial Nos.) Refer to attached Equipment List. Equipment Location: Initial Term: 48 Months Commencement Date: 4/L/2024 First Payment Due Date: 4/1/2024 5 payments as outlined in the attached Schedule B, plus Sales/Use Tax of $0.00, payable on the Lease Payment Dates set forth in Schedule B. City of Baldwin Park (Schedule B) Compound Period: Annual Nominal Annual Rate: 5.210% CASH FLOW DATA Event Date Amount Number Period End Date 1' Lease 4/1/2024 $1,400,344.72 1 2 Lease Payment 4/1/2024 $ 300,000.00 1 3 Lease Payment 4/1/2025 $ 311,825.36 4 Annual 4/1/2028 AMORTIZATION SCHEDULE - Normal Amortization, 360 Day Year Date Lease Payment Interest Principal Balance Lease 4/1/2024 $1,400,344.72 1 4/1/2024 $ 300,000.00 $ - $ 300,000.00 $1,100,344.72 2 4/1/2025 $ 311,825.36 $ 57,327.96 $ 254,497.40 $ 845,847.32 3 4/1/2026 $ 311,825.36 $ 44,068.65 $ 267,756.71 $ 578,090.61 4 4/1/2027 $ 311,825.36 $ 30,118.52 $ 281,706.84 $ 296,383.77 5 4/1/2028 $ 311,825.36 $ 15,441.59 $ 296,383.77 $ Grand Totals $1,547,301.44 $ 146,956.72 $1,400,344.72 INITIAL INSURANCE REQUIREMENT: $1,400,344.72 Except as specifically provided in Section five of the Lease hereof, Lessee agrees to pay to Lessor or its assignee the Lease Payments, including the interest portion, in the amounts and dates specified in the above payment schedule. EVIDENCE OF INSURANCE Fire, extended coverage, public liability and property damage insurance for all of the Equipment listed on Schedule A number 25506 to that Equipment Lease Purchase Agreement number 25506 will be maintained by the City of Baldwin Park as stated in the Equipment Lease Purchase Agreement. This insurance is provided by: Name of insurance provider Address of insurance provider City, State and Zip Code Phone number of local insurance provider E-mail address In accordance with the Equipment Lease Purchase Agreement Number 25506, City of Baldwin Park , hereby certifies that following coverage are or will be in full force and effect: Type Amount Effective Expiration Policy Date Date Number Fire and Extended Coverage Property Damage Public Liability Certificate shall include the following: Description: All Equipment listed on Schedule A number 25506 to that Equipment Lease Purchase Agreement number 25506. Please include equipment cost equal to the Initial Insurance Requirement on. Schedule B to Equipment Lease Purchase Agreement number 25506 and list any deductibles. Certificate Holder: MOTOROLA SOLUTIONS, INC. and or its assignee as additional insured and loss payee 1303 E. Algonquin Road Schaumburg, IL 60196 If self insured, contact Motorola representative for template of self insurance letter. STATEMENT OF ESSENTIAL USE/SOURCE OF FUNDS To further understand the essential governmental use intended for the equipment together with an understanding of the sources from which payments will be made, please address the following questions by completing this form or by sending a separate letter: 1. What is the specific use of the equipment? 2. Why is the equipment essential to the operation of City of Baldwin Park? 3. Does the equipment replace existing equipment? If so, why is the replacement being made? 4. Is there a specific cost justification for the new equipment? If yes, please attach outline of justification. 5. What is the expected source of funds for the payments due under the Lease for the current fiscal year and future fiscal years? EQUIPMENT LEASE PURCHASE AGREEMENT DELIVERY AND ACCEPTANCE CERTIFICATE The undersigned Lessee hereby acknowledges receipt of the Equipment described below ("Equipment") and Lessee hereby accepts the Equipment after full inspection thereof as satisfactory for all purposes of lease Schedule A to the Equipment Lease Purchase Agreement executed by Lessee and Lessor. Equipment Lease Purchase Agreement No.: 25506 Lease Schedule A No.: 25506 EQUIPMENT INFORMATION QUANTITY I MODEL NUMBER I EQUIPMENT DESCRIPTION I Equipment referenced in lease Schedule A# 25506. See Schedule A for a detailed Equipment List. LESSEE: City of Baldwin Park Date: CERTIFIED LESSEE RESOLUTION At a duly called meeting of the Governing Body of the Lessee (as defined in the Lease 25506) held on (Enter date) March , 2024, the following resolution was introduced and adopted. BE IT RESOLVED by the Governing Board of Lessee as follows: Determination of Need. The Governing Body of Lessee has determined that a true and very real need exists for the acquisition of the Equipment or other personal property described in the Lease between City of Baldwin Park(Lessee) and Motorola Solutions, Inc. (Lessor). 2. Approval and Authorization. The Governing body of Lessee has determined that the Lease, substantially in the form presented to this meeting, is in the best interests of the Lessee for the acquisition of such Equipment or other personal property, and the Governing Board hereby approves the entering into of the Lease by the Lessee and hereby designates and authorizes the following person(s) referenced in the Lease to execute and deliver the Lease on Lessee's behalf with such changes thereto as such person deems appropriate, and any related documents, including any escrow agreement, necessary to the consummation of the transactions contemplated by the Lease. 3. Adoption of Resolution. The signatures in the Lease from the designated individuals for the Governing Body of the Lessee evidence the adoption by the Governing Body of this Resolution. Form 8038-G I Information Return for Tax -Exempt Governmental Bonds ► Under Internal Revenue Code section 149(e) (Rev. March 2018) ► See separate instructions. OMB No. 1545-0720 Department of the Treasury Caution: If the issue price is under $100, 000, use Form 8038-GC. Internal Revenue Service ► Go to wwwJrs.gov/F8038G for instructions and the latest information. ❑ Reportinq Authority If Amended Return, check here ► 1 Issuer's name 2 Issuer's employer identification number (EIN) City of Baldwin Park 3a Name of person (other than issuer) with whom the IRS may communicate about this return (see instructions) 3b Telephone number of other person shown on 3a 4 Number and street (or P.O. box if mail is not delivered to street address) Room/suite 5 Report number (For IRS Use Only) 14403 E. Pacific Ave 3 6 City, town, or post office, state, and ZIP code 7 Date of issue Baldwin Park CA 91706 4/1/24 8 Name of issue 9 CUSIP number Equipment Lease -Purchase Agreement 25506 none 10a Name and title of officer or other employee of the issuer whom the IRS may call for more information (see 10b Telephone number of officer or other instructions) employee shown on 10a Type of Issue (enter the issue price). See the instructions and attach schedule. 11 12 13 14 15 16 17 18 19a b 20 Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . . . Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . . Public safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Environment (including sewage bonds) . . . . . . . . . . . . . . . . . . . . Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Utilities . . . . . . . . . . . . Other. Describe ► If bonds are TANS or RANs, check only box 19a.......................................................................... ► ❑ If bonds are BANS, check only box 19b........................................................................................► ❑ If bonds are in the form of a lease or installment sale, check box ................................................. ► ❑ 11 12 13 14 1,400,344.72 15 16 17 18 . r Description of Bonds. Complete for the entire issue for which this form is beina filed. (a) Final maturity date (b) Issue price (c) Stated redemption (d) Weighted (e) Yield price at maturity average maturity 21 /1/28 1,400,344.72 1,400,344.72 4 years 5 . 2 1 Uses of Proceeds of Bond Issue (including underwriters' discount) NA 22 Proceeds used for accrued interest . . . . . . . . . . . . . . . . . . . . . 22 23 Issue price of entire issue (enter amount from line 21, column (b)) . . . . . 23 24 Proceeds used for bond issuance costs (including underwriters' discount) 24 25 Proceeds used for credit enhancement . . . . . . . . . 25 26 Proceeds allocated to reasonably required reserve or replacement fund 26 27 Proceeds used to refund prior tax-exempt bonds. Complete Part V . . . 27 Proceeds used to refund prior taxable bonds. Complete Part V . . . . 28 28 29 Total (add lines 24 through 28) . . . . . . . . . . . . . . . . 29 30 Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here) . . . 30 Description of Refunded Bonds. Complete this part only for refunding bonds. N/A 31 Enter the remaining weighted average maturity of the tax-exempt bonds to be refunded . . . ► years 32 Enter the remaining weighted average maturity of the taxable bonds to be refunded ► years 33 Enter the last date on which the refunded tax-exempt bonds will be called (MM/DD/YYYY) ► 34 Enter the date(s) the refunded bonds were issued ► (MM/DD/YYYY) For Paperwork Reduction Act Notice, see separate instructions. Cat. No. 63773S Form 8038-G (Rev. 9-2018) Form 8038-G (Rev. 9-2018) Page 2 OMM Miscellaneous 35 Enter the amount of the state volume cap allocated to the issue under section 141(b)(5) . . . . 35 36a Enter the amount of gross proceeds invested or to be invested in a guaranteed investment contract (GIC). See instructions . . . . . . . . . . . . . . . . . . . . . . . . . 36a b Enter the final maturity date of the GIC ► (MM/DD/YYYY) c Enter the name of the GIC provider ► 37 Pooled financings: Enter the amount of the proceeds of this issue that are to be used to make loans to other governmental units . . . . . . . . . . . . . . . . . . . . . . . . 37 38a If this issue is a loan made from the proceeds of another tax-exempt issue, check box ► ❑ and enter the following information: b Enter the date of the master pool bond ► (MM/DD/YYYY) c Enter the EIN of the issuer of the master pool bond ► d Enter the name of the issuer of the master pool bond ► 39 If the issuer has designated the issue under section 265(b)(3)(B)(i)(III) (small issuer exception), check box ..........................► ❑ 40 If the issuer has elected to pay a penalty in lieu of arbitrage rebate, check box...................................................................► ❑ 41a If the issuer has identified a hedge, check here ► ❑ and enter the following information: b Name of hedge provider ► c Type of hedge ► d Term of hedge ► 42 If the issuer has superintegrated the hedge, check box........................................................................................................► ❑ 43 If the issuer has established written procedures to ensure that all nonqualified bonds of this issue are remediated according to the requirements under the Code and Regulations (see instructions), check box ............................................► ❑ 44 If the issuer has established written procedures to monitor the requirements of section 148, check box ............................► ❑ 45a If some portion of the proceeds was used to reimburse expenditures, check here ► ❑ and enter the amount of reimbursement............................................................... ...... ► b Enter the date the official intent was adopted ► (MM/DD/YYYY Under penalties of perjury, I declare that I have examined this return and accompanying schedules and statements, and to the best of my knowledge Signature and belief, they are true, correct, and complete. I further declare that I consent to the IRS's disclosure of the issuer's return information, as necessary to and process this return, to the person that I have authorized above. Consent Signature of Authorized Representative 2a!" ' ❑ Signature of issuer's authorized representative paid preparer Date Type or print name and title CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16 Baldwin Park Police Department APX Subscribers and Hosted Radio Management March 5, 2024 Section 6 011177 t F F Motorola's proposal is subject to the attached Lease Communications System and Services Agreement, it Exhibits, and the Subscription Services Addendum. Contractual Documentation QMOrOAOLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 25 Communications System and Services Agreement Motorola Solutions, Inc. ("Motorola") and ("Customer") enter into this "Agreement," pursuant to which Customer will purchase and Motorola will sell the System and Sarvioao, as described below. Motorola and Customer may be referred to individually as o "Party" and collectively aothe ^Partiaa.^ For good and valuable consideration, the Parties agree aofollows: Section ATTACHMENTS 11. EXHIBITS. The Exhibits listed below are exhibits related in the System sale and implementation. These Exhibits are incorporated into and made a part of this Agreement. Exhibit "Motorola Software License Agreement" Exhibit ''Payment" Exhibit Technical and Implementation Documents C'1 ''Syohom Description" dated C'2 "Pricing Summary & Equipment List" dated C'3 "Implementation Statement ofWork" dated C'4 "Acceptance Test Plan" or^ATP^dated C'5 "Performance Schedule" dated Exhibit "System Acceptance Certificate" Exhibit "Equipment Lease Purchase Agreement Delivery and Acceptance Certificate" 1.2. ADDENDUM (ADDENDA). Customer may elect to purchase professional or subscription services in addition to the System and related man/ioea. Any such services will be governed bythe terms in the mein body of the Agreement and an applicable Addendum containing banno apaohfio to such service. Such Addenda will be labeled with the name of the service being purchased. 1.3 ORDER OF PRECEDENCE. In interpreting this Agreement and resolving any ambiguities: 1) the main body of this Agreement takes precedence over the exhibits (unless otherwise specified in an exhibit), and any inconsistency between Exhibits /\through E will be resolved in their listed order. and 2) The applicable service Addendum will bake precedence over the main body of the Agreement and the Section DEFINITIONS Capitalized terms used in this Agreement have the following meanings: "Acceptance Tests" means those tests described in the Acceptance Test Plan. "Addendum (Addenda)" is the title of the document(s) containing a specific set of terms and conditions applicable to e particular nenioo or other offering beyond the Communication System and System implementation services. The tonnn in the Addendum are applicable only to the specific service or offering described therein. "Administrative User Cn*doodo|s" moans an account that has total access over the operating syotem, fi|ee, end user accounts and passwords at either the System level or box level. Customer's personnel with access to the Administrative User Credentials may be referred to as the Administrative User. "Beneficial Use" means when Customer first uses the System or a Subsystem for operational purposes (excluding training or testing). Lease Communication System and Services Agreement x��.05.24 "Confidential Information" means all information consistent with the fulfillment of this Agreement that is (i) disclosed under this Agreement in oral, written, graphic, machine recognizable, and/or sample form, being clearly designated, labeled or marked as confidential or its equivalent or (ii) obtained by examination, testing or analysis of any hardware, software or any component part thereof provided by discloser to recipient. The nature and existence of this Agreement are considered Confidential Information. Confidential Information that is disclosed orally must be identified as confidential at the time of disclosure and confirmed by the discloser by submitting a written document to the recipient within thirty (30) days after such disclosure. The written document must contain a summary of the Confidential Information disclosed with enough specificity for identification purpose and must be labeled or marked as confidential or its equivalent. "Contract Price" means the price for the System and implementation Services, excluding applicable sales or similar taxes and freight charges. Further, unless otherwise stated in Exhibit B, "Payment" or the pricing pages of the proposal, recurring fees for maintenance, SUA, or subscription services are not included in the Contract Price. "Deliverables" means all written information (such as reports, specifications, designs, plans, drawings, analytics, Solution Data, or other technical or business information) that Motorola prepares for Customer in the performance of the Services and is obligated to provide to Customer under this Agreement. The Deliverables, if any, are more fully described in the Statement of Work. "Derivative Proprietary Materials" means derivatives of the Proprietary Materials that Motorola may from time to time, including during the course of providing the Services, develop and/or use and/or to which Motorola provides Customer access. "Effective Date" means that date upon which the last Party executes this Agreement. "Equipment" means the hardware components of the Solution that Customer purchases from Motorola under this Agreement. Equipment that is part of the System is described in the Equipment List. "Equipment Lease -Purchase Agreement" means the agreement by which Customer finances all or a portion of the Contract Price. "Feedback" means comments or information, in oral or written form, given to Motorola by Customer in connection with or relating to Equipment or Services, during the term of this Agreement. "Force Majeure" means an event, circumstance, or act that is beyond a Party's reasonable control, such as an act of God, an act of the public enemy, an act of a government entity, strikes, other labor disturbances, supplier performance, hurricanes, earthquakes, fires, floods, epidemics, embargoes, war, riots, or any other similar cause. "Motorola Software" means software that Motorola or its affiliated companies owns. "Non -Motorola Software" means software that a party other than Motorola or its affiliated companies owns. "Open Source Software" (also called "freeware" or "shareware") means software with either freely obtainable source code, license for modification, or permission for free distribution. "Proprietary Materials" means certain software tools and/or other technical materials, including, but not limited to, data, modules, components, designs, utilities, subsets, objects, program listings, models, methodologies, programs, systems, analysis frameworks, leading practices and specifications which Motorola has developed prior to, or independently from, the provision of the Services and/or which Motorola licenses from third parties. Lease Communication System and Services Agreement v.2023.05.24 "Proprietary Rights" means the patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, mask works, know-how, and other intellectual property rights in and to the Equipment and Software, including those created or produced by Motorola under this Agreement and any corrections, bug fixes, enhancements, updates or modifications to or derivative works from the Software whether made by Motorola or another party. "Services" means system implementation, maintenance, support, subscription, or other professional services provided under this Agreement, which may be further described in the applicable Addendum and/or SOW. "Software" (i) means proprietary software in object code format, and adaptations, translations, de - compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. "Software License Agreement" means the Motorola Software License Agreement (Exhibit A). "Software Support Policy" ("SwSP") means the policy set forth at htt s://www.rnotorolasolutions.Corr�/content/dares/rnsi/secure/services/software oliC df describing the specific technical support that will be provided to Customers under the Warranty Period and during any paid maintenance support period for Motorola Software. This policy may be modified from time to time at Motorola's discretion. "Solution" means the combination of the System(s) and Services provided by Motorola under this Agreement. "Solution Data" means Customer data that is transformed, altered, processed, aggregated, correlated or operated on by Motorola, its vendors or other data sources and data that has been manipulated or retrieved using Motorola know-how to produce value-added content to data consumers, including customers or citizens which is made available to Customer with the Solution and Services. "Specifications" means the functionality and performance requirements that are described in the Technical and Implementation Documents. "SUA" or "SUA 11" means Motorola's Software Upgrade Agreement program. "Subsystem" means a major part of the System that performs specific functions or operations. Subsystems are described in the Technical and Implementation Documents. "System" means the Equipment, including incidental hardware and materials, Software, and design, installation and implementation services that are combined together into an integrated system; the System(s) is (are) described in the Technical and Implementation Documents. "System Acceptance" means the Acceptance Tests have been successfully completed "System Data" means data created by, in connection with or in relation to Equipment or the performance of Services under this Agreement. "Warranty Period" for System Hardware, Software, or services related to system implementation means one (1) year from the date of System Acceptance or Beneficial Use, whichever occurs first. Unless otherwise stated in the applicable Addendum, Warranty Period for other Services means ninety (90) days from performance of the Service. Lease Communication System and Services Agreement v.2023.05.24 Section SCOPE OF AGREEMENT AND TERM 31. SCOPE OF WORK. Motorola will pnovde, install and test the Syotem(o), and perform its other contractual responsibilities to provide the So|uUon, all in accordance with this Agreement. Customer will perform its contractual responsibilities in accordance with this Agreement. 3.2. CHANGE ORDERS. Either Party may request changes within the general scope of this Agreement. If requested change oauoao an increase or doonaaoe in the cost or time required to perform this Agreement, the Podiao will agree to an equitable adjustment of the Contract Price or applicable subscription fees, Performance Sohedu|e, or both, and will reflect the adjustment in a change order or Addendum. Neither Party is obligated to perform requested changes unless both Parties execute owritten change order. 3.3. TERM. Unless terminated in accordance with other provisions of this Agreement or a/dondod by mutual agreement of the Partiao, the term of this Agreement begins on the Effective Data and continues until the date of Final Project Acceptance or expiration of the Warranty Periud, or completion of the Services, whichever occurs last. The term and the effective date of recurring Services will be set forth in the applicable Addendum. 3.4. ADDITIONAL EQUIPMENT ORSOFTWARE. For three (3)years after the expiration date ofthe Agreement, Customer may order additional Equipment orSoftware, if it is then available. Each purchase order must refer to this Agreament, the expiration date of the Agvaament, and must specify the pricing and delivery terms. The Parties agree that, notwithstanding expiration of the Agreemant, the applicable provisions of this Agreement (except for prioing, da|ivary, passage of title and risk of |000 to Equipmant, warranty oummenoamant, and payment terms) will govern the purchase and ae|e of the additional Equipment or Software. Additional or contrary terms in the purchase order will be inapp|ioob|a, unless signed by both parties. Title and risk ufloss to additional Equipment will pass at shipment, warranty will commence upon de|ivery, and payment is due within thirty(30) days after the invoice date. Motorola will send Customer an invoice as the additional Equipment is shipped or Software is licensed. Alternatively, Customer may register with and place orders through the K4uturu|a Solutions Customer Portal eCommeroe 8hop, and this Agreement will be the "Underlying Agreement" for those oCommeroe transactions rather than the eCommeroe Shop Terms and Conditions of Sale. eCommeroe Shop registration and other information may be found at https://www.motorolasolutions.com/en us/registration and the shop support telephone number is (808)814-0601. 3.5. K4OT{}ROLAS{}FTVV/\RE. Any Motorola Software, including subsequent releases, ialicensed tu Customer solely in accordance with the Software License Agreement. Customer hereby accepts and agrees to abide by all of the terms and restrictions of the Software License Agreement. 3.6. NON-M{}TOROLA SOFTWARE. Any Non -Motorola Software is licensed to Customer in accordance with the standard license, terms, and restrictions of the copyright owner on the Effective Date unless the copyright nvvnar has granted to Motorola the right to sublicense the Non -Motorola Guftwe/e pursuant tothe Software License Agreement, in which case it applies and the copyright owner will have all of Uoennor'e rights and protections under the Software License Agreement. Motorola makes no representations or warranties of any kind regarding Non -Motorola Software. Non -Motorola Software may include Open Source Software. 3.7. SUBSTITUTIONS. At no additional cost to Cuntnmer. Motorola may substitute any Equipment, 8n0woro, or services to be provided by K4otnno|a, if the substitute meets or exceeds the Specifications and isofequivalent orbetter quality tothe Customer. Any substitution will boreflected inechange order. 3.8. OPTIONAL EQUIPMENT OR SOFTWARE. This paragraph applies only if "Priced {}pUonu^ exhibit is shown in Section 1, or if the parties amend this Agreement to add a Priced Options exhibit. During the term of the option an stated in the Priced Options exhibit (or if no term is ntated, then for one Lease Communication System and Services Agreement x��.05.24 (1) year after the Effective Date), Customer has the right and option to purchase the equipment, software, and related services that are described in the Priced Options exhibit. Customer may exercise this option by giving written notice to Seller which must designate what equipment, sofbware, and related services Customer is selecting (including quantities, if applicable). To the extent they app|y, the terms and conditions of this Agreement will govern the transaction; hovvever, the parties acknowledge that certain provisions must be agreed upnn, and they agree to negotiate those in good faith promptly after Customer delivers the option exercise notice. Examples nfprovisions that may need to be negotiated are: specific lists of de|iverab|es, statements of wmrk, acceptance tent p|ano, delivery and implementation sohedu|es, payment terma, maintenance and support provioiono, additions to or modifications of the Software License Agreement, hosting terms, and modifications to the acceptance and warranty provisions. Section SERVICES 41. IfCustomer desires and Motorola agrees to continue Services beyond the Tenn. Customer's issuance and K4nturo|a's aonepbsnma of o purchase order for Services will oen^s as an automatic extension of the Agreement for purposes of the continuing Services. Only the terms and conditions applicable to the performance of Services will apply to the extended Agreement. 4.2. During the Warranty Period, in addition howarranty services, Motorola will provide maintenance Services for the Equipment and support for the Motorola Software pursuant to the applicable maintenance and support Statements of Work. Support for the Motorola Software will be in accordance with K4utoro|a'o established Software Support Policy. Copies of the SwSP can be found at and will be sent by mail, email or fax to Customer upon written request. Maintenance Services and support during the Warranty Period are included in the Contract Price. Un|aao already included in the Contract Price, if Customer wishes to purchase 1) additional maintenance or software support services during the Warranty Period; ur2) continue or expand maintanunoa, ouftwanu oupport, installation, and/or SUAservices after the Warranty Period. Motorola will provide the description of and pricing for such services in a separate proposal document. Unless otherwise agreed by the parties in vvriUng, the terms and conditions in this Agreement applicable to maintenanma, support, installation, and/or SU/\ Son/ioea, will be included in the Maintenance and Support Addendum. SUA /\ddendum, the applicable Statements of Work, and the proposal, (if applicable). These collective terms will govern the provision of such Services. To obtain any such additional Gervioeo. Customer will issue a purchase order referring to this Agreement and the separate proposal document. {}mission of reference tothis Agreement in Customer's purchase order will not affect the applicability of this Agreement. K4ntnon|a'o proposal may include a cover page entitled "Service Agreement" or "Installation Agneement'', as applicable, and other attachments. These cover pages and other attachments are incorporated into this Agreement by this reference 4.3. PROFESSIONAL AND SUBSCRIPTION SERVICES. If Customer purchases professional or subscription Services as part of the Gn|utiun, additional or different terms specific to such Service will be included in the applicable Addendum and will apply to those Services. Customer may purchase additional professional or subscription services by issuing a purchase order referencing this Agreement and K4otono|a'sproposal for such additional services. 4.4. Any information in the form of speoifioationo, drawingo, neprinto, technical information or otherwise furnished to Customer in providing Services under this Agreement or Motorola data vievvod, aooeosed, will remain K4otnro|a'n property, will be deemed proprietary. Confidential Information. This Confidential Information will be promptly returned at Motorola's request. 4.5. TOOLS. All ton|s, equipment, dies, gaugos, mode|s, drawings or other materials paid for or furnished by K4otnno|e for the purpose of providing Services under this Agreement will be and remain the sole property of Motorola. Customer will safeguard all such property while it is in Customer's custody or control, be liable for any |oae ordamage tuthis proporty, and return it to Motorola upon request. This property will be held by Customer for Mohoro|a'n use without charge and may be removed from Lease Communication System and Services Agreement x��.05.24 Customer's premises byMotorola cdany time without restriction. Upon termination ofthe contract for any reason, Customer shall return to Motorola all equipment delivered to Customer. 4.6. COVENANT NOT TOEMPLOY. During the term of this Agreement and continuing for aperiod of two (2) years thereafter, Customer will not hine, engage on nontnaot, solicit the employment of, or recommend employment to any third party of any employee of Motorola or its subcontractors without the prior written authorization of Motorola. This provision applies only to those employees of Motorola or its subcontractors who are responsible for rendering Services under this Agreement. If this provision is found to be overly broad under applicable |aw, it will be modified as necessary to onnfnnn to applicable 4.7. CUSTOMER OBLIGATIONS. K the applicable Statement of Work or Addendum contains assumptions that affect the Services or De|ivenab|es. Customer will verify that they are accurate and complete. Any information that Customer provides to Motorola concerning the Services or Oe|iwsnab|mm will be accurate and complete in all material respects. Customer will make timely decisions and obtain any required management approvals that are reasonably necessary for Motorola to perform the Services and its other duties under this Agreement. Unless the Statement of Work states the cuntrary. Motorola may rely upon and is not required to evaluate, oonUrm, nejacf, modify, orprovide advice concerning any assumptions and Customer -provided information, decisions and approvals described in this paragraph. 4.8. ASSUMPTIONS. If any assumptions or conditions contained in this Agreement, applicable Addenda or Statements of Work prove to be incorrect or if Customer's obligations are not pedbnnad, yWohoro|a'a ability to pedbnn under this Agreement may be impacted and changes to the Contract Price, subscription fees, project schedule, Deliverables, or other changes may be necessary. 4.9. NON -PRECLUSION. If, as a result of the Services performed under this Agreement, Motorola recommends that Customer purchase products orother services, nothing in this Agreement precludes Motorola from participating in a future competitive bidding process or otherwise offering or selling the recommended products orother services tu Customer. Customer represents that this paragraph does not violate its procurement or other |awm, regu|aUunn, or policies. 410. PROPRIETARY MATERIALS. Customer acknowledges that yWutn/n|a may use and/or provide Customer with access to Proprietary Materials and Derivative Proprietary K4ab*ha|a The Proprietary Materials and the Derivative Proprietary K4abaha|s are the sole and exclusive property ofMotorola and Motorola retains all right. title and interest in and to the Proprietary Materials and Derivative Proprietary Materials. 4]1. ADDITIONAL SERVICES. Any services padbnned by K4ubono|a outside the scope of this Agreement at the direction ofCustomer will be considered to be additional Services which are subject to additional charges. Any agreement to perform additional Services will be reflected in a written and executed change order, Addendum oramendment tnthis Agreement. Section PERFORMANCE SCHEDULE The Parties will perform their respective responsibilities in accordance with the Performance Schedule. By executing this Agreement, Customer authorizes Motorola to proceed with contract performance. Section CONTRACT PRICE, PAYMENT AND INVOICING 6.1. Customer affirms that a purchase order or nuUoo to proceed in not required for contract performance or for subsequent years of oenvioe, if any, and that sufficient funds have been appropriated in accordance with applicable law. The Customer will pay all invoices as received from Motorola and any changes in scope will be subject to the change order process as described in this Agreement. Adthe time of execution of this Agreement. the Customer will provide all necessary reference information to include Lease Communication System and Services Agreement x2023.0s.24 on invoices for payment in accordance with this Agreement. 6.2. CONTRACT PRICE. The Contract Price in U.S. dollars is $ . The Contract Price will be paid via the disbursement of the financing proceeds pursuant to the Equipment Lease -Purchase Agreement executed between the parties. If applicable, a pricing summary is included with the Payment schedule. Motorola has priced the Services, Software, and Equipment as an integrated System. A change in Software or Equipment quantities, or Services, may affect the overall Contract Price, including discounts if applicable. Fees for professional, SUA, and/or subscription services which are not included in the Contract Price may be listed and invoiced according to the pricing pages of the proposal, Exhibit B, or the applicable Addendum. Invoices will be mailed or emailed to Customer pursuant to Section 6.4, Invoicing and Shipping Addresses. For Customer's reference, the Federal Tax Identification Number for Motorola Solutions, Inc. is 36-1115800.. 6.3. FREIGHT, TITLE, AND RISK OF LOSS. Motorola will pre -pay and add all freight charges to the invoices. Unless otherwise stated in the Equipment Lease -Purchase Agreement, title and risk of loss to the Equipment will pass to Customer upon shipment. Title to Software will not pass to Customer at any time. Motorola will pack and ship all Equipment in accordance with good commercial practices. 6.4. INVOICING AND SHIPPING ADDRESSES. Invoices will be sent to the Customer at the following address: Name: Address: Phone: E-INVOICE. To receive invoices via email: Customer Account Number: Customer Accounts Payable Email: Customer CC(optional) Email: The address which is the ultimate destination where the Equipment will be delivered to Customer is: Name: Address: The Equipment will be shipped to the Customer at the following address (insert if this information is known): Name: Address: Phone: Customer may change this information by giving written notice to Motorola. Section 7 SITES AND SITE CONDITIONS 7.1. ACCESS TO SITES. In addition to its responsibilities described elsewhere in this Agreement, Customer will provide a designated project manager; all necessary construction and building permits, zoning variances, licenses, and any other approvals that are necessary to develop or use the sites and mounting locations; and access to the worksites or vehicles identified in the Technical and Implementation Documents as reasonably requested by Motorola so that it may perform its duties in accordance with the Performance Schedule and Statement of Work. If the Statement of Work so indicates, Motorola may assist Customer in the local building permit process. 7.2. SITE CONDITIONS. Customer will ensure that all work sites it provides will be safe, secure, and in compliance with all applicable industry and OSHA standards. To the extent applicable and unless the Statement of Work states to the contrary, Customer will ensure that these work sites have adequate: physical space; air conditioning and other environmental conditions; adequate and appropriate electrical Lease Communication System and Services Agreement v.2023.05.24 power outlets, distribution, equipment and connections; and adequate telephone or other communication lines (including modem access and adequate interfacing networking capabilities), all for the installation, use and maintenance of the System. Before installing the Equipment or Software at a work site, Motorola may inspect the work site and advise Customer of any apparent deficiencies or non -conformities with the requirements of this Section. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date. 7.3. SITE ISSUES. If a Party determines that the sites identified in the Technical and Implementation Documents are no longer available or desired, or if subsurface, structural, adverse environmental or latent conditions at any site differ from those indicated in the Technical and Implementation Documents, the Parties will promptly investigate the conditions and will select replacement sites or adjust the installation plans and specifications as necessary. If change in sites or adjustment to the installation plans and specifications causes a change in the cost or time to perform, the Parties will equitably amend the Contract Price, Performance Schedule, or both, by a change order. Section 8 TRAINING Any training to be provided by Motorola to Customer will be described in the applicable Statement of Work. Customer will notify Motorola immediately if a date change for a scheduled training program is required. If Motorola incurs additional costs because Customer reschedules a training program less than thirty (30) days before its scheduled start date, Motorola may recover these additional costs. Section 9 SYSTEM ACCEPTANCE 9.1. COMMENCEMENT OF ACCEPTANCE TESTING. Motorola will provide to Customer at least ten (10) days notice before the Acceptance Tests commence. System testing will occur only in accordance with the Acceptance Test Plan. 9.2. SYSTEM ACCEPTANCE. System Acceptance will occur upon successful completion of the Acceptance Tests. Upon System Acceptance, the Parties will memorialize this event by promptly executing a System Acceptance Certificate. If the Acceptance Test Plan includes separate tests for individual Subsystems or phases of the System, acceptance of the individual Subsystem or phase will occur upon the successful completion of the Acceptance Tests for the Subsystem or phase, and the Parties will promptly execute an acceptance certificate for the Subsystem or phase. If Customer believes the System has failed the completed Acceptance Tests, Customer will provide to Motorola a written notice that includes the specific details of the failure. If Customer does not provide to Motorola a failure notice within thirty (30) days after completion of the Acceptance Tests, System Acceptance will be deemed to have occurred as of the completion of the Acceptance Tests. Minor omissions or variances in the System that do not materially impair the operation of the System as a whole will not postpone System Acceptance or Subsystem acceptance, but will be corrected according to a mutually agreed schedule. 9.3. BENEFICIAL USE. Customer acknowledges that Motorola's ability to perform its implementation and testing responsibilities may be impeded if Customer begins using the System before System Acceptance. Therefore, Customer will not commence Beneficial Use before System Acceptance without Motorola's prior written authorization, which will not be unreasonably withheld. Motorola is not responsible for System performance deficiencies that occur during unauthorized Beneficial Use. Upon commencement of Beneficial Use, Customer assumes responsibility for the use and operation of the System. 9.4. FINAL PROJECT ACCEPTANCE. Final Project Acceptance will occur after System Acceptance when all deliverables and other work have been completed. When Final Project Acceptance occurs, the parties will promptly memorialize this final event by so indicating on the System Acceptance Certificate (Exhibit D) and the Equipment Lease Purchase Agreement Delivery and Acceptance Certificate (Exhibit E). Lease Communication System and Services Agreement v.2023.05.24 Section 10 REPRESENTATIONS AND WARRANTIES 101. SYSTEM FUNCTIONALITY. Motorola represents that the System will perform in 000nndonms with the Specifications in all material respects. Upon System Acceptance orBeneficial Use, whichever nocuno first. this System functionality representation is fulfilled. Motorola is not responsible for System performance deficiencies that one caused byancillary equipment not furnished by Motorola which is attached to or used in connection with the System or for reasons or parties beyond K4otoru|a'o oontro|, such aonatural causes; the construction of a building that adversely affects the microwave path reliability or radio frequency (RF) coverage; the addition of frequencies at System sites that cause RIF interference or intermodulation; or Customer changes to load usage or configuration outside the Specifications. 10.2. EQUIPMENT WARRANTY. During the Warranty Period. K4ntnno|o warrants that the Equipment under normal use and service will befree from material defects inmaterials and workmanship. If System Acceptance is delayed beyond six (S) months after shipment of the Equipment by events or causes beyond Motoro|a'o oontro|, this warranty expires eighteen (18) months after the shipment of the Equipment. 10.3. SOFTWARE WARRANTY. Except aodescribed in the SwSP and unless otherwise stated in the Software License Agreement, during the Warranty Period, Motorola warrants the Software in accordance with the warranty terms set forth in the Software License Agreement and the provisions of this Section that are applicable to the Software. If System Acceptance is delayed beyond six (6) months after shipment of the K4otunu|a Software by events or causes beyond K4ohono|a'o contro|, this warranty expires eighteen (18) months after the shipment of the Motorola Software. Nothing in this Warranty provision is intended to conflict or modify the Software Support Policy. In the event of on ambiguity or conflict between the Software Warranty and Software Support Policy, the Software Support Policy governs. 10/4. EXCLUSIONS TO EQUIPMENT AND SOFTWARE WARRANTIES. These warranties do not apply to: (i)defects or damage resulting from: use of the Equipment or Software in other than its normal, ouatomary, and authorized manner; accident, |iquido, neg|oct, or ado of God; baating, maintenanoe, diaaaaomb|y, nepair, inoteUcdion, a|tenaUon, modN8oation, or adjustment not provided or authorized in writing by Motorola; Customer's failure to comply with all applicable industry and OSHA standards; (ii) breakage ofordamage to antennas unless caused directly by defects in material or workmanship; (iii) Equipment that has had the serial number removed or made illegible; (iv) batteries (because they carry their own separate limited warranty) or oonsumab|eu; (v) freight costs to ship Equipment to the repair depot; (vi) scratches or other cosmetic damage to Equipment surfaces that does not affect the operation ofthe Equipment; and (vii)normal orcustomary wear and tear. 10.5. SERVICE WARRANTY. During the Warranty Period. Motorola warrants that the Services will be provided in a good and workmanlike manner and will conform in all material respects tnthe applicable Statement of Work. Services will be free of defects in materials and workmanship for a period of ninety (00) days from the date the performance of the Services are completed. Customer acknowledges that the Deliverables may contain recommendations, suggestions or advice from Motorola to Customer (collectively, "recommendations"). Motorola makes no warranties concerning those recommendations, and Customer alone accepts responsibility for choosing whether and how to implement the recommendations and the results tnberealized from implementing them. 10.6. WARRANTY CLAIMS. To assert a warranty o|aim. Customer must notify Motorola in writing of the claim before the expiration of the Warranty Period. Upon receipt of this nutioe. Motorola will investigate the warranty claim. If this investigation confirms a valid Equipment or Software warranty o|aim. Motorola will (at its option and at no additional charge to Customer) repair the defective Equipment or Motorola Snftware, replace it with the same or equivalent produot, or refund the price of the defective Equipment or K4ntnrn|a Software. These actions will be the full extent of Mntnno|a's liability for the warranty claim. In the event of o valid Services warranty n|aim. Customer's sn|o remedy is to require Motorola to re -perform the non -conforming Service or to nefund, on a pro-naba banin, the fees paid for the Lease Communication System and Services Agreement x��.05.24 non -conforming Service. If this investigation indicates the warranty claim is not valid, then Motorola may invoice Customer for responding to the claim on a time and materials basis using Motorola's then current labor rates. Repaired or replaced product is warranted for the balance of the original applicable warranty period. All replaced products or parts will become the property of Motorola. 10.7. ORIGINAL END USER IS COVERED. These express limited warranties are extended by Motorola to the original user purchasing the System or Services for commercial, industrial, or governmental use only, and are not assignable or transferable. 10.8. DISCLAIMER OF OTHER WARRANTIES. THESE WARRANTIES ARE THE COMPLETE WARRANTIES FOR THE EQUIPMENT AND MOTOROLA SOFTWARE PROVIDED UNDER THIS AGREEMENT AND ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, NON -INFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE. Section 11 DELAYS 11.1. FORCE MAJEURE. Neither Party will be liable for its non-performance or delayed performance if caused by a Force Majeure. A Party that becomes aware of a Force Majeure that will significantly delay performance will notify the other Party promptly (but in no event later than fifteen days) after it discovers the Force Majeure. If a Force Majeure occurs, the Parties will execute a change order to extend the Performance Schedule or applicable Addenda for a time period that is reasonable under the circumstances. 11.2. PERFORMANCE SCHEDULE DELAYS CAUSED BY CUSTOMER. If Customer (including its other contractors) delays the Performance Schedule, it will make the promised payments according to the Payment schedule as if no delay occurred; and the Parties will execute a change order to extend the Performance Schedule and, if requested, compensate Motorola for all reasonable charges incurred because of the delay. Delay charges may include costs incurred by Motorola or its subcontractors for additional freight, warehousing and handling of Equipment; extension of the warranties; travel; suspending and re -mobilizing the work; additional engineering, project management, and standby time calculated at then current rates; and preparing and implementing an alternative implementation plan. Section 12 DISPUTES The Parties will use the following procedure to address any dispute arising under this Agreement (a "Dispute"). 12.1. GOVERNING LAW. This Agreement will be governed by and construed in accordance with the laws of the State in which the System is installed. 12.2. NEGOTIATION. Either Party may initiate the Dispute resolution procedures by sending a notice of Dispute ("Notice of Dispute"). The Parties will attempt to resolve the Dispute promptly through good faith negotiations including 1) timely escalation of the Dispute to executives who have authority to settle the Dispute and who are at a higher level of management than the persons with direct responsibility for the matter and 2) direct communication between the executives. If the Dispute has not been resolved within ten (10) days from the Notice of Dispute, the Parties will proceed to mediation. 12.3. MEDIATION. The Parties will choose an independent mediator within thirty (30) days of a notice to mediate from either Party ("Notice of Mediation"). Neither Party may unreasonably withhold consent to the selection of a mediator. If the Parties are unable to agree upon a mediator, either Party may request that American Arbitration Association nominate a mediator. Each Party will bear its own costs of mediation, but the Parties will share the cost of the mediator equally. Each Party will participate in the mediation in good faith and will be represented at the mediation by a business executive with authority to Lease Communication System and Services Agreement v.2023.05.24 10 settle the Dispute. 12'4. LITIGATION, VENUE and JURISDICTION. If Dispute remains unresolved for sixty (G0) days after receipt of the Notice of Mediation, either Party may then submit the Dispute to a court of competent jurisdiction in the state in which the System is installed. Each Party irrevocably agrees to submit to the exclusive jurisdiction of the courts in such state over any claim or matter arising under or in connection with this Agreement. 12.5. CONFIDENTIALITY. All communications pursuant to subsections 12.2 and 12.3vvi|| be treated as compromise and settlement negotiations for purposes of applicable rules of evidence and any additional confidentiality protections provided by applicable law. The use of these Dispute resolution procedures will not be construed under the doctrines of laches, waiver or estoppel to affect adversely the rights ofeither Party. 131. DEFAULT BY A PARTY. If either Party fails to perform a material obligation under this Agraemend, the other Party may consider the non -performing Party to be in default (unless a Force yWajouna causes the failure) and may assert a default claim by giving the non -performing Party a written and detailed notice ofdefault. Except for adefault byCustomer for failing topay any amount when due under this Agreement which must be cured immediate|y, the defaulting Party will have thirty (30) days after receipt of the notice ofdefault to either cure the default or, if the default is not curable within thirty (30) daya, provide a written ounu plan. The defaulting Party will begin implementing the cure plan immediately after receipt of notice by the other Party that it approves the plan. If Customer is the defaulting Pady, Motorola may stop work unthe project until it approves the Customer's ouno plan. 13.2. FAILURE TO CURE. If defaulting Party fails to cure the default as provided above in Section 13.1, unless otherwise agreed in writing, the non -defaulting Party may terminate any unfulfilled portion of this Agreement. In the event of termination for default, the defaulting Party will promptly return to the non - defaulting Party any ofits Confidential Information. If Customer is the non -defaulting Party, terminates this Agreement as permitted by this Section, and completes the System through athird Pady. Customer may as its exclusive remedy recover from Motorola reasonable ousts incurred to complete the System to a capability not exceeding that specified in this Agreement |osn the unpaid portion of the Contract Price. Customer will mitigate damages and provide yWotnrn|n with detailed invoices substantiating the charges. In the event Customer elects to terminate this Agreement for any reason other than default, Customer shall pay Motorola for the conforming Equipment and/or Software delivered and all services performed. Section 14 INDEMNIFICATION 141. GENERAL INDEMNITY BY Motorola. Motorola will indemnify and hold Customer harmless from any and all liability, expenoe, judgment, suit, or cause of action arising from any third party claim or demand for personal injury, death, or direct damage to tangible property which may accrue against Customer to the extent it is caused by the negligence of yWntono|a, its subountnaotons, or their employees or agents, while performing their duties under this Agreement, if Customer gives Motorola prompt, written notice ofany third -party claim or suit. Customer will cooperate with Motorola in its defense or settlement of such claim or suit. This Section o*tn forth the full extent of Motoro|a'a general indemnification of Customer from liabilities that are in any way related to Motorola's performance under this Agreement. 14.2. GENERAL INDEMNITY BY CUSTOMER. Customer will indemnify and hold K4nbonoka harmless from any and all liability, expense, judgment, suit, or cause of action arising from any third party claim or demand for personal injury, death, ordirect damage to tangible property which may accrue against Motorola to the extent it is caused by the negligence of Cusbomor, its other oontnactnns, or their employees or agents, while performing their duties under this Agreement, if Motorola gives Customer prompt, written notice of any third -party claim or suit. Motorola will cooperate with Customer in its defense orsettlement ufsuch claim or suit. This Section sets forth the full extent of Customer's general Lease Communication System and Services Agreement x��.05.24 indemnification of Motorola from liabilities that are in any way related to Customer's performance under this Agreement. 14.3. PATENT AND COPYRIGHT INFRINGEMENT. 14.3.1. Motorola will defend at its expense any suit brought against Customer to the extent it is based on a third -party claim alleging that the Equipment manufactured by Motorola or the Motorola Software ("Motorola Product") directly infringes a United States patent or copyright ("Infringement Claim"). Motorola's duties to defend and indemnify are conditioned upon: Customer promptly notifying Motorola in writing of the Infringement Claim; Motorola having sole control of the defense of the suit and all negotiations for its settlement or compromise; and Customer providing to Motorola cooperation and, if requested by Motorola, reasonable assistance in the defense of the Infringement Claim. In addition to Motorola's obligation to defend, and subject to the same conditions, Motorola will pay all damages finally awarded against Customer by a court of competent jurisdiction for an Infringement Claim or agreed to, in writing, by Motorola in settlement of an Infringement Claim. 14.3.2 If an Infringement Claim occurs, or in Motorola's opinion is likely to occur, Motorola may at its option and expense: (a) procure for Customer the right to continue using the Motorola Product; (b) replace or modify the Motorola Product so that it becomes non -infringing while providing functionally equivalent performance; or (c) accept the return of the Motorola Product and grant Customer a credit for the Motorola Product, less a reasonable charge for depreciation. The depreciation amount will be calculated based upon generally accepted accounting standards. 14.3.3 Motorola will have no duty to defend or indemnify for any Infringement Claim that is based upon: (a) the combination of the Motorola Product with any software, apparatus or device not furnished by Motorola; (b) the use of ancillary equipment or software not furnished by Motorola and that is attached to or used in connection with the Motorola Product; (c) Motorola Product designed or manufactured in accordance with Customer's designs, specifications, guidelines or instructions, if the alleged infringement would not have occurred without such designs, specifications, guidelines or instructions; (d) a modification of the Motorola Product by a party other than Motorola; (e) use of the Motorola Product in a manner for which the Motorola Product was not designed or that is inconsistent with the terms of this Agreement; or (f) the failure by Customer to install an enhancement release to the Motorola Software that is intended to correct the claimed infringement. In no event will Motorola's liability resulting from its indemnity obligation to Customer extend in any way to royalties payable on a per use basis or the Customer's revenues, or any royalty basis other than a reasonable royalty based upon revenue derived by Motorola from Customer from sales or license of the infringing Motorola Product. 14.3.4. This Section 14 provides Customer's sole and exclusive remedies and Motorola's entire liability in the event of an Infringement Claim. Customer has no right to recover and Motorola has no obligation to provide any other or further remedies, whether under another provision of this Agreement or any other legal theory or principle, in connection with an Infringement Claim. In addition, the rights and remedies provided in this Section 14 are subject to and limited by the restrictions set forth in Section 15. Section 15 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the direct damages recoverable under law, but not to exceed the price of the Equipment, Software, or implementation and other one-time Services with respect to which losses or damages are claimed. With respect to all subscription or other ongoing Services and unless as otherwise provided under the applicable Addenda, Motorola's total liability will be limited to the direct damages recoverable under law, but not to exceed the price of twelve (12) months of Services preceding the incident giving rise to the claim. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT MOTOROLA WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS, INCONVENIENCE, LOSS OF USE, LOSS TIME, DATA, GOODWILL, REVENUES, PROFITS OR SAVINGS; OR OTHER Lease Communication System and Services Agreement v.2023.05.24 12 SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT, THE SALE OR USE OF THE EQUIPMENT OR SOFTWARE, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This limitation of liability provision survives the expiration or termination of the Agreement and applies notwithstanding any contrary provision. No action for contract breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one (1) year after the accrual of the cause of action, except for money due upon an open account. Section 16 CONFIDENTIALITY AND PROPRIETARY RIGHTS 16.1. CONFIDENTIAL INFORMATION. 16.1.1. Each party is a disclosing party ("Discloser") and a receiving party ("Recipient") under this Agreement. All Deliverables will be deemed to be Motorola's Confidential Information. During the term of this Agreement and for a period of three (3) years from the expiration or termination of this Agreement, Recipient will (i) not disclose Confidential Information to any third party; (ii) restrict disclosure of Confidential Information to only those employees (including, but not limited to, employees of any wholly owned subsidiary, a parent company, any other wholly owned subsidiaries of the same parent company), agents or consultants who must be directly involved with the Confidential Information for the purpose and who are bound by confidentiality terms substantially similar to those in this Agreement; (iii) not copy, reproduce, reverse engineer, decompile, or disassemble any Confidential Information; (iv) use the same degree of care as for its own information of like importance, but at least use reasonable care, in safeguarding against disclosure of Confidential Information; (v) promptly notify Discloser upon discovery of any unauthorized use or disclosure of the Confidential Information and take reasonable steps to regain possession of the Confidential Information and prevent further unauthorized actions or other breach of this Agreement; and (vi) only use the Confidential Information as needed to fulfill this Agreement. 16.1.2. Recipient is not obligated to maintain as confidential, Confidential Information that Recipient can demonstrate by documentation (i) is now available or becomes available to the public without breach of this agreement; (ii) is explicitly approved for release by written authorization of Discloser; (iii) is lawfully obtained from a third party or parties without a duty of confidentiality; (iv) is known to the Recipient prior to such disclosure; or (v) is independently developed by Recipient without the use of any of Discloser's Confidential Information or any breach of this Agreement. 16.1.3. All Confidential Information remains the property of the Discloser and will not be copied or reproduced without the express written permission of the Discloser, except for copies that are absolutely necessary in order to fulfill this Agreement. Within ten (10) days of receipt of Discloser's written request, Recipient will return all Confidential Information to Discloser along with all copies and portions thereof, or certify in writing that all such Confidential Information has been destroyed. However, Recipient may retain one (1) archival copy of the Confidential Information that it may use only in case of a dispute concerning this Agreement. No license, express or implied, in the Confidential Information is granted other than to use the Confidential Information in the manner and to the extent authorized by this Agreement. The Discloser warrants that it is authorized to disclose any Confidential Information it discloses pursuant to this Agreement. 16.2. PRESERVATION OF MOTOROLA'S PROPRIETARY RIGHTS. Motorola, the third party manufacturer of any Equipment, and the copyright owner of any Non -Motorola Software own and retain all of their respective Proprietary Rights in the Equipment and Software, and nothing in this Agreement is intended to restrict their Proprietary Rights. All intellectual property developed, originated, or prepared by Motorola in connection with providing to Customer the Equipment, Software, or related services remain vested exclusively in Motorola, and this Agreement does not grant to Customer any shared development rights of intellectual property. Except as explicitly provided in the Software License Agreement, Motorola does not grant to Customer, either directly or by implication, estoppel, or otherwise, any right, title or interest in Motorola's Proprietary Rights. Customer will not modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code or create Lease Communication System and Services Agreement v.2023.05.24 13 derivative works from, adapt, translate, merge with other software, reproduce, distribute, sublicense, sell or export the Software, or permit or encourage any third party to do so. The preceding sentence does not apply to Open Source Software which is governed by the standard license of the copyright owner. 16.3 VOLUNTARY DISCLOSURE. Except as required to fulfill its obligations under this Agreement, Motorola will have no obligation to provide Customer with access to its Confidential Information and/or proprietary information. Under no circumstances will Motorola be required to provide any data related to cost and pricing. 16.4 DATA AND FEEDBACK. 16.4.1 To the extent permitted by law, Customer owns all right, title and interest in System Data created solely by it or its agents (hereafter, "Customer Data"), and grants to Motorola the right to use, host, cache, store, reproduce, copy, modify, combine, analyze, create derivatives from, communicate, transmit, publish, display, and distribute such Customer Data. 16.4.2 Motorola owns all right, title and interest in data resulting from System Data that is or has been transformed, altered, processed, aggregated, correlated or operated on (hereafter, "Derivative Data"). 16.4.3 Any Feedback given by Customer is and will be entirely voluntary and, even if designated as confidential, will not create any confidentiality obligation for Motorola. Motorola will be free to use, reproduce, license or otherwise distribute and exploit the Feedback without any obligation to Customer. Customer acknowledges that Motorola's receipt of the Feedback does not imply or create recognition by Motorola of either the novelty or originality of any idea. The parties further agree that all fixes, modifications and improvements made to Motorola products or services conceived of or made by Motorola that are based, either in whole or in part, on the Feedback are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements to the Motorola product or service will vest solely in Motorola. Section 17 GENERAL 17.1. TAXES. The Contract Price does not include any excise, sales, lease, use, property, or other taxes, assessments or duties, all of which will be paid by Customer except as exempt by law. If Motorola is required to pay any of these taxes, Motorola will send an invoice to Customer and Customer will pay to Motorola the amount of the taxes (including any interest and penalties) within thirty (30) days after the date of the invoice. Customer will be solely responsible for reporting the Equipment for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income or net worth. 17.2. ASSIGNABILITY AND SUBCONTRACTING. Except as provided herein, neither Party may assign this Agreement or any of its rights or obligations hereunder without the prior written consent of the other Party, which consent will not be unreasonably withheld. Any attempted assignment, delegation, or transfer without the necessary consent will be void. Notwithstanding the foregoing, Motorola may assign this Agreement to any of its affiliates or its right to receive payment without the prior consent of Customer. In addition, in the event Motorola separates one or more of its businesses (each a "Separated Business"), whether by way of a sale, establishment of a joint venture, spin-off or otherwise (each a "Separation Event"), Motorola may, without the prior written consent of the other Party and at no additional cost to Motorola, assign this Agreement such that it will continue to benefit the Separated Business and its affiliates (and Motorola and its affiliates, to the extent applicable) following the Separation Event. Motorola may subcontract any of the work, but subcontracting will not relieve Motorola of its duties under this Agreement. Lease Communication System and Services Agreement v.2023.05.24 14 17.3. WAIVER. Failure or delay by either Party to exercise a right or power under this Agreement will not be a waiver of the right or power. For a waiver of a right or power to be effective, it must be in a writing signed by the waiving Party. An effective waiver of a right or power will not be construed as either a future or continuing waiver of that same right or power, or the waiver of any other right or power. 17.4. SEVERABILITY. If a court of competent jurisdiction renders any part of this Agreement invalid or unenforceable, that part will be severed and the remainder of this Agreement will continue in full force and effect. 17.5. INDEPENDENT CONTRACTORS. Each Party will perform its duties under this Agreement as an independent contractor. The Parties and their personnel will not be considered to be employees or agents of the other Party. Nothing in this Agreement will be interpreted as granting either Party the right or authority to make commitments of any kind for the other. This Agreement will not constitute, create, or be interpreted as a joint venture, partnership or formal business organization of any kind. 17.6. HEADINGS AND SECTION REFERENCES. The section headings in this Agreement are inserted only for convenience and are not to be construed as part of this Agreement or as a limitation of the scope of the particular section to which the heading refers. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either Party. 17.7. NOTICES. Notices required under this Agreement to be given by one Party to the other must be in writing and either personally delivered or sent to the address provided by the other Party by certified mail, return receipt requested and postage prepaid (or by a recognized courier service, such as Federal Express, UPS, or DHL), or by facsimile with correct answerback received, and will be effective upon receipt. 17.8. COMPLIANCE WITH APPLICABLE LAWS. Each Party will comply with all applicable federal, state, and local laws, regulations and rules concerning the performance of this Agreement or use of the System. Customer will obtain and comply with all Federal Communications Commission ("FCC') licenses and authorizations required for the installation, operation and use of the System before the scheduled installation of the Equipment. Although Motorola might assist Customer in the preparation of its FCC license applications, neither Motorola nor any of its employees is an agent or representative of Customer in FCC or other matters. 17.9 FUTURE REGULATORY REQUIREMENTS. The Parties acknowledge and agree that this is an evolving technological area and therefore, laws and regulations regarding Services and use of Solution may change. Changes to existing Services or the Solution required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the price for Services. 17.10. AUTHORITY TO EXECUTE AGREEMENT. Each Party represents that it has obtained all necessary approvals, consents and authorizations to enter into this Agreement and to perform its duties under this Agreement; the person executing this Agreement on its behalf has the authority to do so; upon execution and delivery of this Agreement by the Parties, it is a valid and binding contract, enforceable in accordance with its terms; and the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of the Party. 17.11. ADMINISTRATOR LEVEL ACCOUNT ACCESS. If applicable to the type of System purchased by Customer, Motorola will provide Customer with Administrative User Credentials. Customer agrees to only Lease Communication System and Services Agreement v.2023.05.24 15 grant access to the Administrative User Credentials to those personnel with the training and experience to correctly use them. Customer is responsible for protecting Administrative User Credentials from disclosure and maintaining Credential validity by, among other thingo, updating passwords when required. Customer may be asked to provide valid Administrative User Credentials when in contact with Motorola System support personnel. Customer understands that changes made aathe Administrative User can significantly impact the performance of the System. Customer agrees that it will be solely responsible for any negative impact on the System or its users byany such changes. System issues occurring as a result nfchanges made using the Administrative User Credentials may impact K4otoro|a'o ability to perform Services orother obligations under the Agreement. In such oaoaa, a revision to the appropriate provisions of the Agnaamant, including the Statement of Work, may be naoaeaory. To the extent Motorola provides assistance to correct any ioouaa caused by or arising out of the use oforfailure to maintain Administrative User Credentials, Motorola will be entitled to bill Customer and Customer will pay Motorola on atime and materials basis for resolving the issue. 1712. SURVIVAL OFTERMS. The following provisions will survive the expiration urtermination ofthis Agreement for any reason: Section 3.5 (yWuturo|a Software); Section 3.8 (Non -Motorola Software); if any payment obligations exist, Sections 6.2 and 6.3 (Contract Price and Invoicing and Payment); Subsection 10.8 (Disclaimer ofImplied Warranties); Section 12 (Disputes); Section 15 (Limitation of Liability); and Section 16 (Confidentiality and Proprietary Rights); and all of the General provisions in Section 17. 1713. ENTIRE AGREEMENT. This Agreement, including all Exhibita, constitutes the entire agreement of the Parties regarding the subject matter of the Agreement and supersedes all previous agraamente, proposals, and underatandingo, whether written or oral, relating to this subject matter. This Agreement may be executed in multiple counterparts, and shall have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in whUng, or by electronic aignatune, including by email. An electronic signature, orafacsimile copy orcomputer image, such as a POF or tiff image, of oignatunm, shall be treated an and shall have the same effect as an original signature. In addition, an electronic nignatunm, a true and correct facsimile copy or computer imago of this Agreement shall be treated as and shall have the same effect as an original signed copy of this document. This Agreement may be amended or modified only by a written instrument signed by authorized representatives ofboth Parties. The preprinted terms and conditions found onany Customer purchase or purchase order, acknowledgment orother form will not be considered an amendment or modification of this Agreement, even ifarepresentative ufeach Party signs that document. The Parties hereby enter into this Agreement asofthe Effective Date. Motorola Solutions, Inc. Customer IN Name: Name: Title: Title:_ Date: Date: Lease Communication System and Services Agreement x��.05.24 in Exhibit A MOTOROLA SOFTWARE LICENSE AGREEMENT This Exhibit A Motorola Software License Agreement ("Agreement") is between Motorola Solutions, Inc., ("Motorola"), and ("Licensee"). For good and valuable consideration, the parties agree as follows: Section 1 DEFINITIONS 1.1 "Designated Products" means products provided by Motorola to Licensee with which or for which the Software and Documentation is licensed for use. 1.2 "Documentation" means product and software documentation that specifies technical and performance features and capabilities, and the user, operation and training manuals for the Software (including all physical or electronic media upon which such information is provided). 1.3 "Open Source Software" means software with either freely obtainable source code, license for modification, or permission for free distribution. 1.4 "Open Source Software License" means the terms or conditions under which the Open Source Software is licensed. 1.5 "Primary Agreement" means the agreement to which this exhibit is attached. 1.6 "Security Vulnerability" means a flaw or weakness in system security procedures, design, implementation, or internal controls that could be exercised (accidentally triggered or intentionally exploited) and result in a security breach such that data is compromised, manipulated or stolen or the system damaged. 1.7 "Software" (i) means proprietary software in object code format, and adaptations, translations, de - compilations, disassemblies, emulations, or derivative works of such software; (ii) means any modifications, enhancements, new versions and new releases of the software provided by Motorola; and (iii) may contain one or more items of software owned by a third party supplier. The term "Software" does not include any third party software provided under separate license or third party software not licensable under the terms of this Agreement. Section 2 SCOPE Motorola and Licensee enter into this Agreement in connection with Motorola's delivery of certain proprietary software or products containing embedded or pre -loaded proprietary software, or both. This Agreement contains the terms and conditions of the license Motorola is providing to Licensee, and Licensee's use of the proprietary software and affiliated documentation. Section 3 GRANT OF LICENSE 3.1. Subject to the provisions of this Agreement and the payment of applicable license fees, Motorola grants to Licensee a personal, limited, non -transferable (except as permitted in Section 7) and non- exclusive license under Motorola's copyrights and Confidential Information (as defined in the Primary Agreement) embodied in the Software to use the Software, in object code form, and the Documentation solely in connection with Licensee's use of the Designated Products. This Agreement does not grant any rights to source code. Lease Communication System and Services Agreement v.2023.05.24 17 3.2. If the Software licensed under this Agreement contains or is derived from Open Source Software, the terms and conditions governing the use of such Open Source Software are in the {}pen Source Software Licenses ofthe copyright owner and not this Agreement. |fthere ioaconflict between the terms and conditions of this Agreement and the terms and conditions of the Open Source Software Licenses governing Licensee's use of the {}pen Source Softwana, the terms and conditions of the license grant of the applicable Open Source Software Licenses will take precedence over the license grants in this Agreement. If requested by Lioenoee, Motorola will use commercially reasonable efforts to: (i) determine whether any Open Source Software is provided under this Agreement; and (ii) identify the Open Source Software (or specify where that license may befound). 3.3 TO THE EXTENT. IF ANY. THAT THERE IS A SEPARATE LICENSE AGREEMENT PACKAGED WITH, DR PROVIDED ELECTRONICALLY WITH, A PARTICULAR PRODUCT THAT BECOMES EFFECTIVE ON AN ACT OF ACCEPTANCE BY THE ENO USER, THEN THAT AGREEMENT SUPERSEDES THE SOFTWARE LICENSE AGREEMENT ASTOTHE END USER OF EACH SUCH PRODUCT. Section 4 LIMITATIONS ON USE 4]. Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use nfthe Software iostrictly prohibited. Without limiting the general nature of these neothotiono. Licensee will not make the Software available for use by third parties on a "time sharing," "application service provider," or "service bureau" basis or for any other similar commercial rental orsharing arrangement. 4.2. Licensee will not, and will not aUuvv or enable any third party to: (i) reverse enginaar, disassemble, peel components, decompile, reprogram or otherwise reduce the Software or any portion to a human perceptible form or otherwise attempt to recreate the source code; (ii) modify, adapt create derivative works of, or merge the Software; (iii) oopy, reproduce, distribute, lend, orlease the Software or Documentation to any third party, grant any sublicense orother rights in the Software or Documentation to any third party, or take any action that would cause the Software or Documentation to be placed in the public domain; (iv) remuve, or in any way alter or ubaoune, any copyright notice or other notice of K4otono|a'n proprietary rights; (v) ppovide, oopy, tnenomit, diao|oao, divulge or make the Software or Documentation available to, or permit the use of the Software by any third party or on any machine except as expressly authorized bythis Agreement; or(vi) use, or permit the use of, the Software in a manner that would nnau|t in the production of copy of the Software solely by activating a machine containing the Software. Licensee may make one copy ufSoftware to be used solely for archival, back- up, or disaster recovery purposes; provided that Licensee may not operate that copy of the Software at the same time as the original Software is being operated. Licensee may make as many copies of the Documentation as it may reasonably require for the internal use of the Software. 4.3. Unless otherwise authorized by Motorola in wriUng. Licensee will not, and will not enable or allow any third party to: (i) install a licensed copy ofthe Software on more than one unit of Designated Product; or (ii) copy onto or transfer Software installed in one unit of a Designated Product onto one other device. Licensee may temporarily transfer Software installed on a Designated Product to another device if the Designated Product is inoperable or malfunctioning, if Licensee provides written notice to Motorola of the temporary transfer and identifies the device on which the Software is transferred. Temporary transfer of the Software to another device must be discontinued when the original Designated Product in returned to operation and the Software must be removed from the other device. Licensee must provide prompt written notice to K4utuno|a atthe time temporary transfer is discontinued. 4.4 Licensee will maintain, during the term of this Agreement and for a period of two years thereafter, accurate records relating to this |ioonoo grant to verify compliance with this Agreement. Motorola or an independent third party ("Auditor") may inspect Licensee's premises, books and records, upon reasonable prior notice to Licensee, during Licensee's normal business hours and subject to Licensee's facility and Lease Communication System and Services Agreement x2023.0n.24 security regulations. Motorola is responsible for the payment of all expenses and costs of the Auditor. Any information obtained by Motorola and the Auditor will be kept in strict confidence by Motorola and the Auditor and used on|e|y for the purpose of verifying Licensee's compliance with the henno of this Agreement. Section OWNERSHIP AND TITLE K4oboru|a. its |ioenaora, and its suppliers retain all of their proprietary rights in any form in and to the Software and Dooumantadon, induding, but not limited to, all rights in potanhe, patent app|ioaUono, inwsntinno, oopyhghto, trodemarko, bade sonreto, trade nameo, and other proprietary rights in or relating to the Software and Documentation (including any oorreotinno, bug fixea, enhanoemento, updoiea, modifications, adaptations, translations, de -compilations, disassemblies, emulations to or derivative works from the Software or Documentation, whether made by Motorola oranother party, orany improvements that result from K4oturo|a'o processes or, provision of information services). No rights are granted to Licensee under this Agreement by implication, estoppel or otherwise, except for those rights which are expressly granted to Licensee in this Agreement. All intellectual property dave|uped, originatad, or prepared by Motorola in connection with providing the Software, Designated Products, Documentation or related oervioea, remains vested exclusively in Motorola, and Licensee will not have any shared development orother intellectual property rights. Section 8 LIMITED WARRANTY; DIS CLAIMER WARRANTY 6.1. Unless otherwise stated in the Primary Agreement, the commencement date and the term of the Software warranty will be a period of ninety (00) days from Moturo|a'o shipment of the Software (the "Warranty Period"). If Licensee is not in breach ofany ofits obligations under this Agnaamant. Motorola warrants that the unmodified Suftwara, when used properly and in accordance with the Documentation and this Agreament, will be free from a reproducible defect that eliminates the functionality or uuooeuafu| operation of a feature critical to the primary functionality or successful operation of the Software. Whether a defect occurs will be determined by Motorola solely with reference to the Documentation. Motorola does not warrant that Licensee's use of the Software or the Designated Products will be uninterrupted, ernorfrea, completely free of Security Vulnerabilities, or that the Software or the Designated Products will meet Licensee's particular requirements. Motorola makes no representations orwarranties with respect to any third party software included in the 8oftvvana. Nubwithntanding, any warranty provided by a copyright owner in its standard license terms will flow through to Licensee for third party software provided by Motorola. 6.2 K4otono|a'a sole obligation to Licensee and Licensee's exclusive remedy under this warranty is to use reasonable efforts to remedy any material Software defect covered by this warranty. These efforts will involve either replacing the media or attempting to correct oignifioant, demonstrable program or documentation errors orSecurity Vulnerabilities. If Motorola cannot correct the defect within a reasonable time, then at K8otoro|a'a option, Motorola will replace the defective Software with functionally -equivalent Software, license to Licensee substitute Software which will accomplish the same ubjeotive, or terminate the license and refund the Licensee's paid license fee. 0.3. Warranty claims are described in the Primary Agreement. 6.4. The express warranties set forth in this Section 6 are in lieu of, and Motorola diso|aime, any and all other warranties (express or imp|i*d, oral orwritten) with respect to the Software or DooumontaUon, including, without |imitatinn, any and all implied warranties of oondiUon. UUo, non -infringement. merohantobi|ity, or fitness for a particular purpose or use by Licensee (whether or not K4otnrn|o knnvvs, has reason to know, has been edvisod, or in otherwise aware of any such purpose or use), whether arising by |aw, by reason of custom or usage of trade, or by onunso of dealing. In addition, Motorola disclaims any warranty to any person other than Licensee with respect to the Software or Documentation. Section TRANSFERS Lease Communication System and Services Agreement x��.05.24 0Q Licensee will not transfer the Software or Documentation to any third party without Motorola's prior written consent. Motoro|a'o consent may bewithheld at its discretion and maybe conditioned upon transferee paying all applicable license fees and agreeing to be bound by this Agreement. If the Designated Products are K4otono|a'o radio products and Licensee transfers ownership of the Motorola radio products to a third party. Licensee may assign its right to use the Software (other than CPS and Motnro|e's FLASHpurK@aoftwanu) which is embedded in or furnished for use with the radio products and the related Documentation; provided that Licensee transfers all copies of the Software and Documentation to the transferee, and Licensee and the tnanofanaa sign a transfer form to be provided by Motorola upon request, obligating the transferee tobabound bythis Agreement. Section TERM AND TERMINATION 81 Licensee's right to use the Software and Documentation will begin when the Primary Agreement is signed by both parties and will continue for the life of the Designated Products with which orfor which the Software and Documentation have been provided by Motorola, un|auo Licensee breaches this Agneamant, in which case this Agreement and Licensee's right to use the Software and Documentation may be terminated immediately upon notice by Motorola. 8.2 Within thirty (30)days after termination of this Agreement, Licensee must certify in writingto Motorola that all copies of the Software have been removed or deleted from the Designated Products and that all oupiao of the Software and Documentation have been returned to Motorola or destroyed by Licensee and are nolonger inuse byLicensee. 8.3 Licensee acknowledges that Motorola made a oonok1arab|a investment of resources in the development, marketing, and distribution of the Software and Documentation and that Licensee's breach of this Agreement will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Licensee breaches this Agneement. Motorola may terminate this Agreement and be entitled to all available remedies at law or in equity (including immediate injunctive relief and repossession of all non -embedded Software and associated Documentation unless Licensee is a Federal agency of the United States Gnvernmant). Section 9 Commercial Computer Software 9.1 This Section A only applies to U.S. Government end users. The Software, Documentation and updates are commercial items as that term is defined at 48 C.F.R. Pad 2.101, consisting of "commercial computer software" and "computer software documentation" as such terms are defined in 48 C.F.R. Part 252.227'7014(a)(1)and 48 C.F.R. Pad252227'7014(a)(5), and used in 48 C.F.R. Pad 12.212 and 48 C.F.R. Part 227.7202, as applicable. Consistent with 48 C.F.R. Part 12.212, 48 C.F.R. Part 252.227- 7015, 48 C.F.R. Pad 227.7202-1 through 227.7202-4. 48 C.F.R. Part 52.227-10, and other relevant sections of the Code of Federal Ragu|ationo, an applicable, the Softwan*. Documentation and Updates are distributed and licensed to U.S. Government end users: (i) only as commercial items, and (ii) with only those rights as are granted to all other end users pursuant to the terms and conditions contained herein. 9.2 If Licensee is licensing Software for end use by the United States Government or a United States Government agency, Licensee may transfer such Software |ioenne, but only if: (i) Licensee transfers all copies of such Software and Documentation to such United Staten Government entity or interim transferee, and (ii) Licensee has first obtained from the transferee (if applicable) and ultimate end user an enforceable end user license agreement containing restrictions substantially identical to the ones contained in this Agreement. Except as stated in the fon*going. Licensee and any transferee(s) authorized by this subsection 0.2 may not otherwise use or transfer or make available any Motorola software toany third party nor permit any party todoso. Section 10 CONFIDENTIALITY Lease Communication System and Services Agreement x��.05.24 20 Licensee acknowledges that the Software and Documentation contain Motorola's valuable proprietary and Confidential Information and are Motorola's trade secrets, and that the provisions in the Primary Agreement concerning Confidential Information apply. Section 11 LIMITATION OF LIABILITY The Limitation of Liability provision is described in the Primary Agreement. Section 12 NOTICES Notices are described in the Primary Agreement. Section 13 GENERAL 13.1. COPYRIGHT NOTICES. The existence of a copyright notice on the Software will not be construed as an admission or presumption of publication of the Software or public disclosure of any trade secrets associated with the Software. 13.2. COMPLIANCE WITH LAWS. Licensee acknowledges that the Software is subject to the laws and regulations of the United States and Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Motorola and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means, any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the United States Government or any of its agencies at the time of the action, requires an export license or other governmental approval. Violation of this provision is a material breach of this Agreement. 13.3 FUTURE REGULATORY REQUIREMENTS. The Parties acknowledge and agree that this is an evolving technological area and therefore, laws and regulations regarding Services and use of Solution may change. Changes to existing Services or the Solution required to achieve regulatory compliance may be available for an additional fee. Any required changes may also impact the price for Services. 13.4. ASSIGNMENTS AND SUBCONTRACTING. Motorola may assign its rights or subcontract its obligations under this Agreement, or encumber or sell its rights in any Software, without prior notice to or consent of Licensee. 13.5. GOVERNING LAW. This Agreement is governed by the laws of the United States to the extent that they apply and otherwise by the internal substantive laws of the State to which the Software is shipped if Licensee is a sovereign government entity, or the internal substantive laws of the State of Illinois if Licensee is not a sovereign government entity. The terms of the U.N. Convention on Contracts for the International Sale of Goods do not apply. In the event that the Uniform Computer Information Transaction Act, any version of this Act, or a substantially similar law (collectively "UCITA") becomes applicable to a party's performance under this Agreement, UCITA does not govern any aspect of this Agreement or any license granted under this Agreement, or any of the parties' rights or obligations under this Agreement. The governing law will be that in effect prior to the applicability of UCITA. 13.6. THIRD PARTY BENEFICIARIES. This Agreement is entered into solely for the benefit of Motorola and Licensee. No third party has the right to make any claim or assert any right under this Agreement, and no third party is deemed a beneficiary of this Agreement. Notwithstanding the foregoing, Lease Communication System and Services Agreement v.2023.05.24 21 any licensor or supplier of third party software included in the Software will be a directand intended third party beneficiary ofthis Agreement. 13.7. SURVIVAL. Sections 4. 5, 6.4, 7, 8, 8, 10. 11 and 13survive the termination ofthis Agreement. 13.8. ORDER OF PRECEDENCE. In the event of inconsistencies between this Exhibit and the Primary Agreement, the parties agree that this Exhibit prevai|s, only with respect to the specific subject matter of this Exhibit, and not the Primary Agreement or any other exhibit as it applies to any other subject matter. 13.0. SECURITY. Motorola uses reasonable means in the design and writing of its own Software and the acquisition of third party Software to limit Security Vulnerabilities. VVhi|o no software can be guaranteed to bafree from Security Vulnerabilities, if Security Vulnerability is diaooverad. Motorola will take the steps set forth inSection Gofthis Agreement. Lease Communication System and Services Agreement x��.05.24 22 Exhibit B PAYMENT For the System purchase financed through Motorola, please refer to the payment schedule included in the Equipment Lease -Purchase Agreement If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan, or as otherwise stated in the applicable addenda. The chart below outlines the hourly labor rates for Motorola System Integration resources N be used. The staffing requirements shall be multiplied by the appropriate rate per resource in the table below. The hourly labor rates are fully burdened. The hourly rates per resource type and level are listed inTable 1. System systern Project These rates apply to ordinary days and hmou (Monday to Friday during the hours 8am N 5pm). Additional surcharges may apply iowork done outside these Umofmmoo. The minimum charge for any resource will bo4hours. Travel expenses are not included in these rates and may be charged separately. The qualifications of each type and |owa| of resource are defined in the tob|ox found at ' All K4Nom|a System Integration personnel assigned to this project will be classified according dhoao |*wo|a. Project Administrative roles are varied and their specific duties and qualifications will be determined by the complexity and requirements ofeach project. Lease Communication System and Services Agreement x��.05.24 23 Exhibit E EQUIPMENT LEASE PURCHASE AGREEMENT DELIVERY AND ACCEPTANCE CERTIFICATE The undersigned Lessee hereby acknowledges receipt of the Equipment described below ("Equipment") and Lessee hereby accepts the Equipment after full inspection thereof as satisfactory for all purposes of lease Schedule A to the Equipment Lease Purchase Agreement executed by Lessee (Customer) and Lessor. Equipment Lease Purchase Agreement No.: Lease Schedule A No. : 0 W►k 'I d I L L I I QUANTITY MODEL NUMBER EQUIPMENT DESCRIPTION Equipment referenced in lease Schedule A# See Schedule A for a detailed Equipment List. LESSEE/CUSTOMER: -2 Title: Date: Please complete this form and send a copy via US mail or email to: Motorola Solutions Credit Company LLC Attn: Bill Stancik, Finance Manager 1500 W. Monroe, 44th Floor I Chicago, IL 60661 Email: bill.stancik@motorolasolutions.com I Telephone: (847) 538-453 Lease Communication System and Services Agreement v.2023.05.24 24 Subscription Services Addendum This Subscription Services Addendum to the Communications System and Services Agreement or other previously executed and currently in force agreement, as applicable ("Primary Agreement") is entered into between Motorola Solutions, Inc., with offices at 500 W. Monroe Street, Suite 4400, Chicago, IL 60661 ("Motorola") and the entity set forth in the signature block below or in the Primary Agreement ("Customer") ("SSA"). Capitalized terms used in this SSA, but not defined herein, will have the meanings set forth in the Primary Agreement. 1. Addendum. 1.1. Scope. This SSA governs Customer's purchase of Subscription Services (and, if set forth in an Ordering Document, related Services) from Motorola and provides additional and/or different terms and conditions that govern the sale of Subscription Services. This SSA will be subject to, and governed by, the terms of the Primary Agreement. To the extent there is a conflict or inconsistency between the terms and conditions of the SSA and an associated Ordering Document, the terms and conditions of the Ordering Document will take precedence over the SSA. Additional Subscription Services -specific Addenda or other terms and conditions may apply to certain Subscription Services, where such terms are provided or presented to Customer. 1.2. Definitions. Capitalized terms used in this SSA shall have the following meanings: 1.2.1. "Authorized Users" shall mean Customer's employees, full-time contractors engaged for the purpose of supporting the Subscription Services that are not competitors of Motorola, and the entities (if any) specified in an Ordering Document or otherwise approved by Motorola in writing (email from an authorized Motorola signatory accepted), which may include affiliates or other Customer agencies. 1.2.2. "Customer Contact Data" shall mean data Motorola collects from Customer, its Authorized Users, and their end users for business contact purposes. 1.2.3. "Customer Data" shall mean data, information, and content, including images, text, videos, documents, audio, telemetry and structured data base records, provided by, through, or on behalf of Customer, its Authorized Users, and their end users through the use of the Subscription Services. Customer Data does not include Customer Contact Data, Service Use Data, or information from publicly available sources or other Third -Party Data or Motorola Data; 1.2.4. "Customer -Provided Equipment" shall mean certain components, including equipment and software, not provided by Motorola that may be required for use of the Subscription Services. 1.2.5. "Documentation" shall mean documentation for the Subscription Services, Motorola Software, or data that specifies technical and performance features, capabilities, users, or operation, including training manuals, and other deliverables, such as reports, specifications, designs, plans, drawings, analytics, or other information. 1.2.6. "Equipment" shall mean hardware provided by Motorola. Subscription Services Addendum 1 1.2.7. "Feedback" shall mean comments or information, in oral or written form, given to Motorola by Customer or Authorized Users, including their end users, in connection with or relating to the Products or Services. 1.2.8. "Fees" shall mean fees and charges applicable to the Subscription Services and set forth in an Ordering Document. 1.2.9. "Motorola Data" shall mean data owned or licensed by Motorola; 1.2.10. "Ordering Documents" shall mean statements of work, technical specifications, and other ordering documents setting forth the Subscription Services to be purchased by Customer and provided by Motorola. 1.2.11."Process" or "Processing" shall mean any operation or set of operations which is performed on personal information or on sets of personal information, whether or not by automated means, such as collection, recording, copying, analyzing, caching, organization, structuring, storage, adaptation, or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. 1.2.12."Service Use Data" shall mean data generated by Customer's use of the Subscription Services or by Motorola's support of the Subscription Services, including personal information, location, monitoring and recording activity, product performance and error information, activity logs and date and time of use; 1.2.13."Subscription Services" shall mean hosted software -as -a -service provided to Customer, and other software which is either preinstalled on Equipment or installed on Customer - Provided Equipment and licensed to Customer by Motorola on a subscription basis. 1.2.14."Subscription Software" shall mean software which is either preinstalled on Equipment or installed on Customer -Provided Equipment and licensed to Customer by Motorola on a subscription basis associated with the Subscription Services. 1.2.15."Third-Party Data" shall mean information obtained by Motorola from publicly available sources or its third party content providers and made available to Customer through the Subscription Services. 2. Delivery of Subscription Services. 2.1. Deliverv. During the applicable Subscription Term (as defined below), Motorola will provide to Customer the Subscription Services set forth in an Ordering Document, in accordance with the terms of this SSA. Motorola will provide Customer advance notice (which may be provided electronically) of any planned downtime. Delivery will occur upon Customer's receipt of credentials required for access to the Subscription Services or upon Motorola otherwise providing access to the Subscription Services. If agreed upon in an Ordering Document, Motorola will also provide Services related to such Subscription Services. 2.2. Modifications. Motorola may modify the Subscription Services, any associated recurring Services and any related systems so long as their functionality (as described in the applicable Ordering Document) is not materially degraded. Documentation for the Subscription Services may be updated to reflect such modifications. For clarity, new features or enhancements that are added to any Subscription Services may be subject to additional Fees. Subscription Services Addendum 2 2.3. User Credentials. If applicable, Motorola will provide Customer with administrative user credentials for the Subscription Services, and Customer will ensure such administrative user credentials are accessed and used only by Customer's employees with training on their proper use. Customer will protect, and will cause its Authorized Users to protect, the confidentiality and security of all user credentials, including any administrative user credentials, and maintain user credential validity, including by updating passwords. Customer will be liable for any use of the Subscription Services through such user credential (including through any administrative user credentials), including any changes made to the Subscription Services or issues or user impact arising therefrom. To the extent Motorola provides Services to Customer in order to help resolve issues resulting from changes made to the Subscription Services through user credentials, including through any administrative user credentials, or issues otherwise created by Authorized Users, such Services will be billed to Customer on a time and materials basis, and Customer will pay all invoices in accordance with the payment terms provided herein. 2.4. Beta Services. If Motorola makes any beta version of a software application ("Beta Service") available to Customer, Customer may choose to use such Beta Service at its own discretion, provided, however, that Customer will use the Beta Service solely for purposes of Customer's evaluation of such Beta Service, and for no other purpose. Customer acknowledges and agrees that all Beta Services are offered "as -is" and without any representations or warranties or other commitments or protections from Motorola. Motorola will determine the duration of the evaluation period for any Beta Service, in its sole discretion, and Motorola may discontinue any Beta Service at any time. Customer acknowledges that Beta Services, by their nature, have not been fully tested and may contain defects or deficiencies. 2.5. Equipment Title. Unless Customer is purchasing equipment pursuant to the terms in the Primary Agreement and unless stated differently in this SSA or in the Ordering Documents, title to any Equipment provided to Customer in connection with the Subscription Services remains vested in Motorola at all times. Any sale of equipment pursuant to this SSA will be governed by the terms and conditions set forth in the Primary Agreement. 3. Subscription Software License, Restrictions, and Obligations. 3.1. Subscription Software License. Subject to Customer's and its Authorized Users' compliance with this SSA, including payment terms, Motorola hereby grants Customer and its Authorized Users a limited, non -transferable, non-sublicenseable, and non-exclusive license to use the Subscription Software identified in an Ordering Document, and the associated Documentation, solely for Customer's internal business purposes. The foregoing license grant will be limited to use in the territory and to the number of licenses set forth in an Ordering Document (if applicable), and will continue for the applicable Subscription Term. Customer may access, and use the Subscription Software only in Customer's owned or controlled facilities, including any authorized mobile sites; provided, however, that Authorized Users using authorized mobile or handheld devices may also log into and access the Subscription Services remotely from any location. No custom development work will be performed under this Addendum. 3.2. End User Licenses. Notwithstanding any provision to the contrary in this SSA, certain Subscription Software is governed by a separate license, EULA, or other agreement, including terms governing third -party software, such as open source software, included in the Subscription Software. Customer will comply, and ensure its Authorized Users comply, with such additional license agreements. 3.3. Customer Restrictions. Customers and Authorized Users will comply with the applicable Documentation and the copyright laws of the United States and all other relevant jurisdictions in connection with their use of the Subscription Services. Customer will not, and will not allow others Subscription Services Addendum 3 including the Authorized Users, to make the Subscription Software and Subscription Services available for use by unauthorized third parties, including via a commercial rental or sharing arrangement; reverse engineer, disassemble, or reprogram software used to provide the Subscription Software or Subscription Services or any portion thereof to a human -readable form; modify, create derivative works of, or merge the Subscription Software or software used to provide the Subscription Software or Subscription Services with other software; copy, reproduce, distribute, lend, or lease the Subscription Software, Subscription Services or Documentation for or to any third party; take any action that would cause the Subscription Software, software used to provide the Subscription Services, or Documentation to be placed in the public domain; use the Subscription Software or Subscription Services to compete with Motorola; remove, alter, or obscure, any copyright or other notice; share user credentials (including among Authorized Users); use the Subscription Software or Subscription Services to store or transmit malicious code; or attempt to gain unauthorized access to the Subscription Software, Subscription Services or its related systems or networks. 3.4. Customer -Provided Equipment. Customer will be responsible, at its sole cost and expense, for providing and maintaining the Customer -Provided Equipment in good working order. Customer represents and warrants that it has all rights in Customer -Provided Equipment to permit Motorola to access and use the applicable Customer -Provided Equipment to provide the Subscription Services under this SSA, and such access and use will not violate any laws or infringe any third -party rights (including intellectual property rights). Customer (and not Motorola) will be fully liable for Customer - Provided Equipment, and Customer will immediately notify Motorola of any Customer -Provided Equipment damage, loss, change, or theft that may impact Motorola's ability to provide the Subscription Services under this SSA, and Customer acknowledges that any such events may cause a change in the Fees or performance schedule under the applicable Ordering Document. 3.5. Non -Motorola Content. In certain instances, Customer may be permitted to access, use, or integrate Customer or third -party software, services, content, and data that is not provided by Motorola (collectively, "Non -Motorola Content") with or through the Subscription Services. If Customer accesses, uses, or integrates any Non -Motorola Content with the Subscription Services, Customer will first obtain all necessary rights and licenses to permit Customer's and its Authorized Users' use of the Non -Motorola Content in connection with the Subscription Services. Customer will also obtain the necessary rights for Motorola to use such Non -Motorola Content in connection with providing the Subscription Services, including the right for Motorola to access, store, and process such Non -Motorola Content, and to otherwise enable interoperation with the Subscription Services. Customer represents and warrants that it will obtain the foregoing rights and licenses prior to accessing, using, or integrating the applicable Non -Motorola Content with the Subscription Services, and that Customer and its Authorized Users will comply with any terms and conditions applicable to such Non -Motorola Content. If any Non -Motorola Content require access to Customer Data (as defined below), Customer hereby authorizes Motorola to allow the provider of such Non - Motorola Content to access Customer Data, in connection with the interoperation of such Non - Motorola Content with the Subscription Services. Customer acknowledges and agrees that Motorola is not responsible for, and makes no representations or warranties with respect to, the Non -Motorola Content (including any disclosure, modification, or deletion of Customer Data resulting from use of Non -Motorola Content or failure to properly interoperate with the Subscription Services). If Customer receives notice that any Non -Motorola Content must be removed, modified, or disabled within the Subscription Services, Customer will promptly do so. Motorola will have the right to disable or remove Non -Motorola Content if Motorola believes a violation of law, third -party rights, or Motorola's policies is likely to occur, or if such Non -Motorola Content poses or may pose a security or other risk or adverse impact to the Subscription Services, Motorola, Motorola's systems, or any third party (including other Motorola customers). Nothing in this Section will limit Subscription Services Addendum 4 the exclusions set forth in Section 14.3 — Intellectual Property Infringement of the Primary Agreement. 4. Term. 4.1. Subscription Terms. The duration of Customer's subscription to the Subscription Services and any associated recurring Services ordered under this SSA (or the first Subscription Services or recurring Service, if multiple are ordered at once) will commence upon delivery of such Subscription Services (and recurring Services, if applicable) and will continue for a twelve (12) month period or such longer period identified in an Ordering Document (the "Initial Subscription Period"). Following the Initial Subscription Period, Customer's subscription to the Subscription Services and any recurring Services will automatically renew for additional twelve (12) month periods (each, a "Renewal Subscription Year"), unless either Party notifies the other Party of its intent not to renew at least thirty (30) days before the conclusion of the then -current Subscription Term. (The Initial Subscription Period and each Renewal Subscription Year will each be referred to herein as a "Subscription Term".) Motorola may increase Fees prior to any Renewal Subscription Year. In such case, Motorola will notify Customer of such proposed increase no later than thirty (30) days prior to commencement of such Renewal Subscription Year. Unless otherwise specified in the applicable Ordering Document, if Customer orders any additional or subsequent Subscription Services or recurring Services under this SSA during an in -process Subscription Term, the subscription for each such additional or subsequent Subscription Services or recurring Service will (a) commence upon delivery of such Subscription Services or recurring Service, and continue until the conclusion of Customer's then -current Subscription Term (a "Partial Subscription Year"), and (b) automatically renew for Renewal Subscription Years thereafter, unless either Party notifies the other Party of its intent not to renew at least thirty (30) days before the conclusion of the then -current Subscription Term. Thus, unless otherwise specified in the applicable Ordering Document, the Subscription Terms for all Subscription Services and recurring Services hereunder will be synchronized. 4.2. Term. The term of this SSA (the "SSA Term") will commence upon either (a) the Effective Date of the Primary Agreement, if this SSA is attached to the Primary Agreement as of such Effective Date, or (b) the SSA Date set forth on the signature page below, if this SSA is executed after the Primary Agreement Effective Date, and will continue until the expiration or termination of all Subscription Terms under this SSA, unless this SSA or the Primary Agreement is earlier terminated in accordance with the terms of the Primary Agreement. 4.3. Termination. Notwithstanding the termination provisions of the Primary Agreement, Motorola may terminate this SSA (or any Addendum or Ordering Documents hereunder), or suspend delivery of Subscription Services or Services, immediately upon notice to Customer if (a) Customer breaches Section 3 — Subscription Software License and Restrictions of this SSA, or any other provision related to Subscription Services terms of service, Subscription Software license scope, or other terms set forth in an Addendum or Ordering Document, or (b) it determines that Customer's use of the Subscription Services poses, or may pose, a security or other risk or adverse impact to any Subscription Services, Motorola, Motorola's systems, or any third party (including other Motorola customers). Customer acknowledges that Motorola made a considerable investment of resources in the development, marketing, and distribution of the Subscription Services and Documentation, and that Customer's breach of this SSA will result in irreparable harm to Motorola for which monetary damages would be inadequate. If Customer breaches this SSA, in addition to termination, Motorola will be entitled to all available remedies at law or in equity (including immediate injunctive relief). Subscription Services Addendum 5 4.4. Return of Discount. If Customer is afforded a discount in exchange for a term commitment longer than one-year, early termination by Customer will result in an early termination fee, representing a return of the discount off of list price. 4.5. Cancellation Fee. If a minimum Initial Subscription Period applies and Customer terminates prior to the end of the minimum Initial Subscription Period, Customer will be required to pay a cancellation fee of up to fifty percent (50%) of the remaining balance of subscription fees for the minimum Initial Subscription Period. 4.6. No Refund. If a subscription is terminated for any reason prior to the end of the Subscription Term, other subscription period set forth in the Ordering Documents, or otherwise agreed to in writing by the Parties, no refund or credit will be provided. 4.7. Suspension of Services. Motorola may terminate or suspend any Subscription Services or Services under an Ordering Document if Motorola determines: (a) the related Subscription Software license has expired or has terminated for any reason; (b) the applicable Subscription Services is being used on a hardware platform, operating system, or version not approved by Motorola; (c) Customer fails to make any payments when due; or (d) Customer fails to comply with any of its other obligations or otherwise delays Motorola's ability to perform. 4.8. Wind Down of Subscription Services. In addition to the termination rights in the Primary Agreement, Motorola may terminate any Ordering Document and Subscription Term, in whole or in part, in the event Motorola plans to cease offering the applicable Subscription Services or Services to customers. 4.9. Effect of Termination or Expiration. Upon termination for any reason or expiration of the Primary Agreement, this SSA, an Addendum, or an Ordering Document, Customer and the Authorized Users will return or destroy (at Motorola's option) all Motorola Materials and Motorola's Confidential Information in their possession or control and, as applicable, provide proof of such destruction. If Customer has any outstanding payment obligations under this SSA, Motorola may accelerate and declare all such obligations of Customer immediately due and payable by Customer. Notwithstanding the reason for termination or expiration, Customer must pay Motorola for Subscription Services already delivered. Customer has a duty to mitigate any damages under this SSA, including in the event of default by Motorola and Customer's termination of this SSA. 5. Payment. 5.1. Payment. Unless otherwise provided in an Ordering Document (and notwithstanding the provisions of the Primary Agreement), Customer will prepay an annual subscription Fee set forth in an Ordering Document for each Subscription Services and associated recurring Service, before the commencement of each Subscription Term. For any Partial Subscription Year, the applicable annual subscription Fee will be prorated based on the number of months in the Partial Subscription Year. The annual subscription Fee for Subscription Services and associated recurring Services may include certain one-time Fees, such as start-up fees, license fees, or other fees set forth in an Ordering Document. Motorola will have the right to suspend the Subscription Services and any recurring Services if Customer fails to make any payments when due. 5.2. No Price Guarantee. Notwithstanding any language to the contrary, the pricing and Fees associated with this SSA will not be subject to any most favored pricing commitment or other similar low price guarantees. 5.3. Taxes. The Fees do not include any excise, sales, lease, use, property, or other taxes, assessments, duties, or regulatory charges or contribution requirements (collectively, "Taxes"), all Subscription Services Addendum 6 of which will be paid by Customer, except as exempt by law, unless otherwise specified in an Ordering Document. If Motorola is required to pay any Taxes, Customer will reimburse Motorola for such Taxes (including any interest and penalties) within thirty (30) days after Customer's receipt of an invoice therefore. Customer will be solely responsible for reporting the Subscription Services for personal property tax purposes, and Motorola will be solely responsible for reporting taxes on its income and net worth. 5.4. Invoicing. Motorola will invoice Customer at the frequency set forth in the applicable Addendum or Ordering Document, and Customer will pay all invoices within thirty (30) days of the invoice date or as otherwise specified in the applicable Addendum or Ordering Document. Late payments will be subject to interest charges at the maximum rate permitted by law, commencing upon the due date. Motorola may invoice electronically via email, and Customer agrees to receive invoices via email at the email address set forth in an Ordering Document. Customer acknowledges and agrees that a purchase order or other notice to proceed is not required for payment for the Subscription Services. 5.5. License True -Up. Motorola will have the right to conduct an audit of total user licenses credentialed by Customer for any Subscription Services during a Subscription Term, and Customer will cooperate with such audit. If Motorola determines that Customer's usage of the Subscription Services during the applicable Subscription Term exceeded the total number of licenses purchased by Customer, Motorola may invoice Customer for the additional licenses used by Customer, pro- rated for each additional license from the date such license was activated, and Customer will pay such invoice in accordance with the payment terms in the Primary Agreement. 6. Liability. 6.1. ADDITIONAL EXCLUSIONS. THE SUBSCRIPTION SERVICES ARE PROVIDED "AS -IS". IN ADDITION TO THE EXCLUSIONS FROM DAMAGES SET FORTH IN THE PRIMARY AGREEMENT, AND NOTWITHSTANDING ANY PROVISION OF PRIMARY AGREEMENT TO THE CONTRARY, MOTOROLA WILL HAVE NO LIABILITY FOR (A) INTERRUPTION OR FAILURE OF CONNECTIVITY, VULNERABILITIES, OR SECURITY EVENTS; (B) DISRUPTION OF OR DAMAGE TO CUSTOMER'S OR THIRD PARTIES' SYSTEMS, EQUIPMENT, OR DATA, INCLUDING DENIAL OF ACCESS TO USERS, OR SHUTDOWN OF SYSTEMS CAUSED BY INTRUSION DETECTION SOFTWARE OR HARDWARE; (C) AVAILABILITY OR ACCURACY OF ANY DATA AVAILABLE THROUGH THE SUBSCRIPTION SOFTWARE OR SERVICES, OR INTERPRETATION, USE, OR MISUSE THEREOF; (D) TRACKING AND LOCATION -BASED SERVICES; (E) BETA SERVICES; (F) CUSTOMER DATA, INCLUDING ITS TRANSMISSION TO MOTOROLA, OR ANY OTHER DATA AVAILABLE THROUGH THE SUBSCRIPTION SERVICES; (G) CUSTOMER -PROVIDED EQUIPMENT, NON-MOTOROLA CONTENT, THE SITES, OR THIRD -PARTY EQUIPMENT, HARDWARE, SOFTWARE, DATA, OR OTHER THIRD -PARTY MATERIALS, OR THE COMBINATION OF SUBSCRIPTION SERVICES WITH ANY OF THE FOREGOING; (H) LOSS OF DATA OR HACKING; (1) MODIFICATION OF SUBSCRIPTION SERVICES BY ANY PERSON OTHER THAN MOTOROLA; (J) RECOMMENDATIONS PROVIDED IN CONNECTION WITH THE SUBSCRIPTION SERVICES; (K) DATA RECOVERY SERVICES OR DATABASE MODIFICATIONS; OR (L) CUSTOMER'S OR ANY AUTHORIZED USER'S BREACH OF THIS SSA OR MISUSE OF THE SUBSCRIPTION SERVICES. 6.2. Voluntary Remedies. Motorola is not obligated to remedy, repair, replace, or refund the purchase price for the disclaimed or excluded issues in the Primary Agreement or Section 6.1 — Additional Exclusions above, but if Motorola agrees to provide Services to help resolve such issues, Customer will reimburse Motorola for its reasonable time and expenses, including by paying Motorola any Fees set forth in an Ordering Document for such Services, if applicable. Subscription Services Addendum 7 7. Proprietary Rights; Data; Feedback. 7.1. Motorola Materials. Customer acknowledges that Motorola may use or provide Customer with access to software, tools, data, and other materials, including designs, utilities, models, methodologies, systems, and specifications, which Motorola has developed or licensed from third parties (including any corrections, bug fixes, enhancements, updates, modifications, adaptations, translations, de -compilations, disassemblies, or derivative works of the foregoing, whether made by Motorola or another party) (collectively, "Motorola Materials"). The Subscription Services, Motorola Data, Third -Party Data, and Documentation, are considered Motorola Materials. Except when Motorola has expressly transferred title or other interest to Customer by way of an Ordering Document or under the Primary Agreement, the Motorola Materials are the property of Motorola or its licensors, and Motorola or its licensors retain all right, title and interest in and to the Motorola Materials (including, all rights in patents, copyrights, trademarks, trade names, trade secrets, know- how, other intellectual property and proprietary rights, and all associated goodwill and moral rights). For clarity, this SSA does not grant to Customer any shared development rights in or to any Motorola Materials or other intellectual property, and Customer agrees to execute any documents and take any other actions reasonably requested by Motorola to effectuate the foregoing. Motorola and its licensors reserve all rights not expressly granted to Customer, and no rights, other than those expressly granted herein, are granted to Customer by implication, estoppel or otherwise. Customer will not modify, disassemble, reverse engineer, derive source code or create derivative works from, merge with other software, distribute, sublicense, sell, or export the Subscription Services or other Motorola Materials, or permit any third party to do so. 7.2. Ownership of Customer Data. Customer retains all right, title and interest, including intellectual property rights, if any, in and to Customer Data. Motorola acquires no rights to Customer Data except those rights granted under this SSA including the right to Process and use the Customer Data as set forth in Section 7.3 — Processing Customer Data below and in other applicable Addenda. The Parties agree that with regard to the Processing of personal information which may be part of Customer Data, Customer is the controller and Motorola is the processor, and may engage sub -processors pursuant to Section 7.3.3 — Sub -processors. 7.3. Processing Customer Data. 7.3.1. Motorola Use of Customer Data. To the extent permitted by law, Customer grants Motorola and its subcontractors a right to use Customer Data and a royalty -free, worldwide, non- exclusive license to use Customer Data (including to process, host, cache, store, reproduce, copy, modify, combine, analyze, create derivative works from such Customer Data and to communicate, transmit, and distribute such Customer Data to third parties engaged by Motorola) to (a) perform Services and provide Subscription Services under this SSA, (b) analyze the Customer Data to operate, maintain, manage, and improve Motorola products and services, and (c) create new products and services. Customer agrees that this SSA, along with the Documentation, are Customer's complete and final documented instructions to Motorola for the processing of Customer Data. Any additional or alternate instructions must be agreed to according to the Change Order process. Customer represents and warrants to Motorola that Customer's instructions, including appointment of Motorola as a processor or sub -processor, have been authorized by the relevant controller. 7.3.2. Collection Creation Use of Customer Data. Customer further represents and warrants that the Customer Data, Customer's collection, creation, and use of the Customer Data (including in connection with the Subscription Services), and Motorola's use of such Customer Data in accordance with this SSA, will not violate any laws or applicable privacy notices or infringe any third -party rights (including intellectual property and privacy rights). Customer also represents and warrants that the Customer Data will be accurate and complete, and that Customer has Subscription Services Addendum 8 obtained all required consents, provided all necessary notices, and met any other applicable legal requirements with respect to collection and use (including Motorola's and its subcontractors' use) of the Customer Data as described in this SSA. 7.3.3. Sub -processors. Customer agrees that Motorola may engage sub -processors who in turn may engage additional sub -processors to Process personal data in accordance with this SSA. When engaging sub -processors, Motorola will enter into agreements with the sub -processors to bind them to data processing obligations to the extent required by law. 7.4. Data Retention and Deletion. Except for anonymized Customer Data, as described above, or as otherwise provided under this SSA, Motorola will delete all Customer Data following termination or expiration of this SSA, the applicable Addendum, or Ordering Document, with such deletion to occur no later than ninety (90) days following the applicable date of termination or expiration, unless otherwise required to comply with applicable law. Any requests for the exportation or download of Customer Data must be made by Customer to Motorola in writing before expiration or termination, subject to Section 17.7 — Notices of the Primary Agreement. Motorola will have no obligation to retain such Customer Data beyond expiration or termination unless the Customer has purchased extended storage from Motorola through a mutually executed Ordering Document. 7.5. Service Use Data. Customer understands and agrees that Motorola may collect and use Service Use Data for its own purposes, including the uses described below. Motorola may use Service Use Data to (a) operate, maintain, manage, and improve existing and create new products and services, (b) test products and services, (c) to aggregate Service Use Data and combine it with that of other users, and (d) to use anonymized or aggregated data for marketing, research or other business purposes. Service Use Data may be disclosed to third parties. It is Customer's responsibility to notify Authorized Users of Motorola's collection and use of Service Use Data and to obtain any required consents, provide all necessary notices, and meet any other applicable legal requirements with respect to such collection and use, and Customer represents and warrants to Motorola that it has complied and will continue to comply with this Section. 7.6. Third -Party Data and Motorola Data. Motorola Data and Third -Party Data may be available to Customer through the Subscription Services. Customer and its Authorized Users may use Motorola Data and Third -Party Data as permitted by Motorola and the applicable Third -Party Data provider, as described in an Ordering Document or Subscription Services -specific Addendum. Unless expressly permitted in the applicable Addendum, Customer will not, and will ensure its Authorized Users will not: (a) use the Motorola Data or Third -Party Data for any purpose other than Customer's internal business purposes; (b) disclose the data to third parties; (c) "white label" such data or otherwise misrepresent its source or ownership, or resell, distribute, sublicense, or commercially exploit the data in any manner; (d) use such data in violation of applicable laws; (e) remove, obscure, alter, or falsify any marks or proprietary rights notices indicating the source, origin, or ownership of the data; or (f) modify such data or combine it with Customer Data or other data or use the data to build databases. Additional restrictions may be set forth in the applicable Addendum. Any rights granted to Customer or Authorized Users with respect to Motorola Data or Third -Party Data will immediately terminate upon termination or expiration of the applicable Addendum, Ordering Document, or this SSA. Further, Motorola or the applicable Third -Party Data provider may suspend, change, or terminate Customer's or any Authorized User's access to Motorola Data or Third -Party Data if Motorola or such Third -Party Data provider believes Customer's or the Authorized User's use of the data violates this SSA, applicable law or Motorola's agreement with the applicable Third -Party Data provider. Upon termination of Customer's rights to use any Motorola Data or Third -Party Data, Customer and all Authorized Users will immediately discontinue use of such data, delete all copies of such data, and certify such deletion to Motorola. Subscription Services Addendum 9 Notwithstanding any provision of this SSA to the contrary, Motorola will have no liability for Third - Party Data or Motorola Data available through the Subscription Services. Motorola and its Third - Party Data providers reserve all rights in and to Motorola Data and Third -Party Data not expressly granted in an Addendum or Ordering Document. 7.7. Feedback. Any Feedback provided by Customer is entirely voluntary, and will not create any confidentiality obligation for Motorola, even if designated as confidential by Customer. Motorola may use, reproduce, license, and otherwise distribute and exploit the Feedback without any obligation or payment to Customer or Authorized Users and Customer represents and warrants that it has obtained all necessary rights and consents to grant Motorola the foregoing rights. 7.8. Improvements; Products and Services. The Parties agree that, notwithstanding any provision of this SSA or Primary Agreement to the contrary, all fixes, modifications and improvements to the Subscription Services conceived of or made by or on behalf of Motorola that are based either in whole or in part on the Feedback, Customer Data, or Service Use Data (or otherwise) are the exclusive property of Motorola and all right, title and interest in and to such fixes, modifications or improvements will vest solely in Motorola. Customer agrees to execute any written documents necessary to assign any intellectual property or other rights it may have in such fixes, modifications or improvements to Motorola. 7.9. Motorola as a Controller or Joint Controller. In all instances where Motorola acts as a controller of data, it will comply with the applicable provisions of the Motorola Privacy Statement at https://www.motorolasolutions.com/en us/about/privacy-policy.html#privacystatement, as may be updated from time to time. Motorola holds all Customer Contact Data as a controller and shall Process such Customer Contact Data in accordance with the Motorola Privacy Statement. In instances where Motorola is acting as a joint controller with Customer, the Parties will enter into a separate Addendum to the Primary Agreement to allocate the respective roles as joint controllers. 8. Security. 8.1. Industry Standard. Motorola will maintain industry standard security measures to protect the Subscription Services from intrusion, breach, or corruption. During the term of this SSA, if the Subscription Services enables access to Criminal Justice Information ("CJI"), as defined by the Criminal Justice Information Services Security Policy ("CJIS"), Motorola will provide and comply with a CJIS Security Addendum. Any additional security measure desired by Customer may be available for an additional fee. 8.2. Background checks. Motorola will require its personnel that access CJI to submit to a background check based on submission of FBI fingerprint cards. 8.3. Customer Security Measures. Customer is independently responsible for establishing and maintaining its own policies and procedures and for ensuring compliance with CJIS and other security requirements that are outside the scope of the Subscription Services provided. Customer must establish and ensure compliance with access control policies and procedures, including password security measures. Further, Customer must maintain industry standard security measures. Motorola disclaims any responsibility or liability whatsoever for the security or preservation of Customer Data or Customer Contact Data once accessed or viewed by Customer or its representatives. Motorola further disclaims any responsibility or liability whatsoever that relates to or arise from Customer's failure to maintain industry standard security measures and controls, including but not limited to lost or stolen passwords. Motorola reserves the right to terminate the Subscription Services if Customer's failure to maintain or comply with industry Subscription Services Addendum 10 standard security and control measures negatively impacts the Subscription Services or Motorola's own security measures. 8.4. Breach Response Plan. Both parties will maintain and follow a breach response plan consistent with the standards of their respective industries. 9. General Provisions. 9.1. Third -Party Beneficiaries. This SSA is entered into solely between, and may be enforced only by, the Parties. Each Party intends that this SSA will not benefit, or create any right or cause of action in or on behalf of, any entity other than the Parties. Notwithstanding the foregoing, a licensor or supplier of third -party software included in the software Products will be a direct and intended third -party beneficiary of this SSA. 9.2. Cumulative Remedies. Except as specifically stated in this SSA, all remedies provided for in this SSA will be cumulative and in addition to, and not in lieu of, any other remedies available to either Party at law, in equity, by contract, or otherwise. Except as specifically stated in this SSA, the election by a Party of any remedy provided for in this SSA or otherwise available to such Party will not preclude such Party from pursuing any other remedies available to such Party at law, in equity, by contract, or otherwise. 9.3. Audit; Monitoring. Motorola will have the right to monitor and audit use of the Subscription Services, which may also include access by Motorola to Customer Data and Service Use Data. Customer will provide notice of such monitoring to its Authorized Users and obtain any required consents, including individual end users, and will cooperate with Motorola in any monitoring or audit. Customer will maintain during the Subscription Term, and for two (2) years thereafter, accurate records relating to any software licenses granted under this SSA to verify compliance with this SSA. Motorola or a third party ("Auditor") may inspect Customer's and, as applicable, Authorized Users' premises, books, and records. Motorola will pay expenses and costs of the Auditor, unless Customer is found to be in violation of the terms of this SSA, in which case Customer will be responsible for such expenses and costs. 9.4. Survival. The following provisions will survive the expiration or termination of this SSA for any reason: Section 4 — Term; Section 5 — Payment; Section 6.1 — Additional Exclusions; Section 7 — Proprietary Rights; Data, Feedback, Section 8 — General Provisions, and where the context of any section indicates an intent that such section shall survive the term of this SSA, then such section shall survive. Mus Subscription Services Addendum 11 �� r 3 fr n:; • O NS Y r,� CHANGE ORDEJ Change Order Number: 1 Date: 8/19/25 Project Name and Number: USCA24DO63 - APX Subscribers & Radio Mgmt. Customer Name: Baldwin Park PD Customer Project Mgr: Captain Joshua Hendricks / Lt. Jeremy Cross The purpose of this Change Order is to: The parties agree to modify the project completion date along with equipment to be provided by Motorola and Contract Price, as further described herein. Contract Project MSI Municipal Lease Identifier (Name or #25506 Contract Date: 3/20/2024 Number): In accordance with the terms and conditions of the contract identified above between Stockton Unified School District and Motorola Solutions, Inc., the following changes are approved: Contract Price* Adjustments Original Contract Price: $1,270,153.94 Previous Change Order amounts for Change Order numbers [NA] through [NA]: $0 This Change Order: ($25,000) Contract Credit (If Applicable): I $0 New Contract Price: 1 $1,245,153.94 *"Contract Price" does not include taxes. Completion Date Adjustments Original Completion Date: 1 12/20/2024 Current Completion Date prior to this Change Order: ( NA New Completion Date: 9/30/2025 Page 1 of 3 Change_Order_Form_08.2023 MOYOJWOLA SOLUnONS CHANGE ORDEJ New equipment for this change order is included in the attached proposal [Baldwin Park E5 RM CH, APX8000s QUOTE-3143753-3], which is incorporated herein by reference and will form a part of this Change Order as if set forth herein in its entirety. The parties agree to add the following equipment from Section 4 (Equipment List): • Qty 4, E5 Control Heads • Qty 6, APX 8000 portable radios • Qty 6, BATT IMPRES 2 LIION R IP68 5100T • Qty 3, Mobiles with MC 05 Control Heads The parties agree to delete the following equipment from Section 4 (Equipment List) • 8 Mobiles with 03 Control Heads • 9 Mobiles with E5 Control Heads Scope of Work Changes: (additions, deletions or modifications) N/A SUA/Support Service Changes: (additions, deletions or modifications) N/A Schedule Changes: (describe change or N/A) The parties have agreed that the project completion date is moved from 12-20-2024 to 09-30- 2025. The parties agree to decrease the Contract Price by $25,000.00 resulting in a new contract price $1,245,153.94: Removed Equipment $(115,617.00) Additional SI Integration Services (PM, ENG) $ 23,555.00 Additional Equipment $ 67,062.00 TOTAL CO $(25,000.00) Customer Responsibilities: (describe change or N/A) N/A Payment Schedule for this Change Order: (describe new pa meet terms applicable to this than e order) This credit will be applied to the next lease payment scheduled for 4/1/2026. Page 2 of 3 Change_Order_Form_08.2023 0 MOYOJWOLA SOLU77ONS CHANGE ����U����� ��m���n��w�� �*um����um OA Purchase Order is required - included with this change order and is attached, notice to proceed required, that funding has been encumbered for this change order in its entirety, and that no further purchase orders will be issued against this change order, Unless amended above, all other terms and conditions of the Contract shall remain in full force. If there are any inconsistencies between the provisions of this Change Order and the provisions ofthe Contract, the provisions ofthis Change Order will prevail. IN WITNESS WHEREOF the parties have executed this Change Order as of the last date signed Motorola Solutions, Inc. By: Printed Name: Laurel Walling Field Resource Manager 8/20/2O25 Reviewed by: Tushar Chadha Customer By: Printed Name: Title: Motorola Solutions Project Manager Date: 08/ 8/25 M070ROLA SOLUTIONS Billing Address: BALDVVNPARK POLICE DEP[ CITY OF 144O3EPACIFIC AVE 8ALDV0NPARK, [A91706 US UOTE-3143753 E5 RMCH, AP)(8000s Quote Date:07/10/2025 ExoiradonDate:09/08/2025 Quote Created By: ArnirZargarian Arnir.Zargarian@ rnotoro|aso|utionszorn End Customer: BALDV0NPARK POLICE DEPT,CITY OF Sergio Garcia SGarcia@ba|dvvinparkca.gov 626-828-9817 Contract: 36925-GLENDALEMPA- 8001608 Freight Ternns:FRETGHTPREPAID Payment Terrns:30NET APXTM Contno|Head/ N1oun1ing0ts/DEK BOX/Multiplexers 1 H1930A E5[H 4 $767.00 $3.068.00 $559.91 $2'239.64 1a GA01755AA ADD: E5REMOTE [HI8 4 $148.00 $592.00 $108.04 $43216 1b VV22BA ADD: STD PALM 4 $85.00 $340.00 $62.05 $24820 MICROPHUNEAPX 1c G142AD ADD: NOSPEAKER APX 4 $0.00 $0.00 $0.00 $0.00 1d GA01282AA ADD: NOREMOTE TI8 4 $0.00 $0.00 $0.00 $0.00 1e GA01301AA ADD: NOPVVR[BL 4 $0.00 $0.00 $0.00 $0.00 1f G628AC ADD: REMOTE MOUNT 4 $18.00 $72.00 $13.14 $52.56 CABLE 17FTAPX 1g GA01296AA ADD ACCESSORY CABLE 4 $3500 $14000 $2555 $10220 APX,=8O8OSeries APX8000 2 H91TGD9PVV7AN PORTABLE RADIO APX800O 6 $8'651.00 $51.906.00 $6,315.23 $37'89138 ALL BAND MODEL 3.5 2a QA05573AA ALT:LI-lONIK8PRES2[P68 6 $16740 $1.00440 $12220 $733.20 51OOK4AH 2b Q806[B ADD: ASTR0DIGITAL CAI G $607.00 $3'642.00 $443.11 $2'658.66 OPERATION Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the '"Unde Agreement"") that authorizes Customer to purchase ejuipment and/or services or I icense software (collectively ""Products""). If no Underlying Agreement exists between Motoro= Customer, then Motorola's Standard Terms of Use a n Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, m=amWest Monroe, United States '+06w #:aans80o Page 0 E5 RM CPI, APX 8000s 2c Q361AN ADD: P25 9600 BAUD 6 $353.00 $2,118.00 $257.69 $1,546.14 TRUNKING 2d QA00580AA ..... _ ADD: TDMA OPERATION 6 ..... $530.00 ........ $3,180.00 $386.90 $2,321.40 2e Q15AJ ADD: AES/DES-XL/DES-OFB 6 $941.00 $5,646.00 $686.93 $4,121.58 ENCRYPTION AND ADP 2f QA09007AA ADD: OUT OF THE BOX WIFI 6 $0.00 $0.00 $0.00 $0.00 PROVISIONING 2g QA09001AB ADD: WIFI CAPABILITY 6 $353.00 $2,118.00 $257.69 $1,546.14 2h Q498AU SOFTWARE LICENSE ENH: 6 $871.00 $5,226.00 $635.83 $3,814.98 ASTRO 25 OTAR W/ MULTI KEY 2i H38BS ADD: SMARTZONE 6 $1,766.00 $10,596.00 $1,289.18 $7,735.08 OPERATION 2j QA09113AB ADD: BASELINE RELEASE 6 $0.00 $0.00 $0.00 $0.00 SW 2k G996AP ADD: PROGRAMMING OVER 6 $118.00 $708.00 $86.14 $516.84 P25 (OTAP) 21 QA05100AA EHN: STD 1 YR WARRANTY 6 $0.00 $0.00 $0.00 $0.00 APPLIES 3 PMNN4494A PORTABLE RADIO BATTERY 6 $251.56 $1,509.36 $183.64 $1,101.84 IMPRES 2 LI-ION R IP68 5100T Subtotal $67,062.00 $7,041.51 Grand Total $74,103.51(USD) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the '"Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 2 M070ROLA SOLUTIONS Billing Address: BALDVVNPARK POLICE DEP[ CITY OF 144O3EPACIFIC AVE 8ALDV0NPARK, [A91706 US UOTE-3143753 E5 RMCH, AP)(8000s Quote Date:07/10/2025 ExoiradonDate:09/08/2025 Quote Created By: ArnirZargarian Arnir.Zargarian@ rnotoro|aso|utionszorn End Customer: BALDV0NPARK POLICE DEPT,CITY OF Sergio Garcia SGarcia@ba|dvvinparkca.gov 626-828-9817 Contract: 36925-GLENDALEMPA- 8001608 Freight Ternns:FRETGHTPREPAID Payment Terrns:30NET APXTM Contno|Head/ N1oun1ing0ts/DEK BOX/Multiplexers 1 H1930A E5[H 4 $767.00 $3.068.00 $559.91 $2'239.64 1a GA01755AA ADD: E5REMOTE [HI8 4 $148.00 $592.00 $108.04 $43216 1b VV22BA ADD: STD PALM 4 $85.00 $340.00 $62.05 $24820 MICROPHUNEAPX 1c G142AD ADD: NOSPEAKER APX 4 $0.00 $0.00 $0.00 $0.00 1d GA01282AA ADD: NOREMOTE TI8 4 $0.00 $0.00 $0.00 $0.00 1e GA01301AA ADD: NOPVVR[BL 4 $0.00 $0.00 $0.00 $0.00 1f G628AC ADD: REMOTE MOUNT 4 $18.00 $72.00 $13.14 $52.56 CABLE 17FTAPX 1g GA01296AA ADD ACCESSORY CABLE 4 $3500 $14000 $2555 $10220 APX,=8O8OSeries APX8000 2 H91TGD9PVV7AN PORTABLE RADIO APX800O 6 $8'651.00 $51.906.00 $6,315.23 $37'89138 ALL BAND MODEL 3.5 2a QA05573AA ALT:LI-lONIK8PRES2[P68 6 $16740 $1.00440 $12220 $733.20 51OOK4AH 2b Q806[B ADD: ASTR0DIGITAL CAI G $607.00 $3'642.00 $443.11 $2'658.66 OPERATION Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the '"Unde Agreement"") that authorizes Customer to purchase ejuipment and/or services or I icense software (collectively ""Products""). If no Underlying Agreement exists between Motoro= Customer, then Motorola's Standard Terms of Use a n Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, m=amWest Monroe, United States '+06w #:aans80o Page 0 E5 RM CPI, APX 8000s 2c Q361AN ADD: P25 9600 BAUD 6 $353.00 $2,118.00 $257.69 $1,546.14 TRUNKING 2d QA00580AA ..... _ ADD: TDMA OPERATION 6 ..... $530.00 ........ $3,180.00 $386.90 $2,321.40 2e Q15AJ ADD: AES/DES-XL/DES-OFB 6 $941.00 $5,646.00 $686.93 $4,121.58 ENCRYPTION AND ADP 2f QA09007AA ADD: OUT OF THE BOX WIFI 6 $0.00 $0.00 $0.00 $0.00 PROVISIONING 2g QA09001AB ADD: WIFI CAPABILITY 6 $353.00 $2,118.00 $257.69 $1,546.14 2h Q498AU SOFTWARE LICENSE ENH: 6 $871.00 $5,226.00 $635.83 $3,814.98 ASTRO 25 OTAR W/ MULTI KEY 2i H38BS ADD: SMARTZONE 6 $1,766.00 $10,596.00 $1,289.18 $7,735.08 OPERATION 2j QA09113AB ADD: BASELINE RELEASE 6 $0.00 $0.00 $0.00 $0.00 SW 2k G996AP ADD: PROGRAMMING OVER 6 $118.00 $708.00 $86.14 $516.84 P25 (OTAP) 21 QA05100AA EHN: STD 1 YR WARRANTY 6 $0.00 $0.00 $0.00 $0.00 APPLIES 3 PMNN4494A PORTABLE RADIO BATTERY 6 $251.56 $1,509.36 $183.64 $1,101.84 IMPRES 2 LI-ION R IP68 5100T Subtotal $67,062.00 $7,041.51 Grand Total $74,103.51(USD) Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the '"Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 Page 2 ITEM NO: 5. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Albert Trinh, Accounting Manager DATE: November 19, 2025 SUBJECT: American Rescue Plan Act (ARPA) Funds Reclassification and Re -obligation SUMMARY: ARPA funds originally allocated for Council Chamber Improvements are unlikely to be fully utilized by the December 31, 2026 deadline. Staff has identified opportunities to reallocate ARPA funds to cover expenditures previously funded by Measure W, Future Development Fund, and Community Enhancement Fund, as well as the Crossing Guard program. These funds will be recommitted to the Council Chamber Improvement project. RECOMMENDED ACTION: It is recommended that the City Council: 1. Approve the reallocation and re -obligate of ARPA funds to cover FY 2024-25 expenditures for Zocalo Park ($840,500 from Measure W, $168,810 from Future Development Fund, $91,379 from Community Enhancement Fund). 2. Approve the reallocation and re -obligate of ARPA funds to cover $23,535 for the FY 2024-25 Crossing Guard program and $225,000 for projected costs of the program through the remainder of the ARPA funding period. 3. Approve the commitment of the following funds to the Council Chamber Improvement project: General Fund $248,535, Future Development Fund $468,810, and Community Enhancement Fund $591,379. 4. Approve the Addendum to the Inter -Agency Agreement for Police Department. 5. Approve the Addendum to the Inter -Agency Agreement for Public Works Department. 6. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. FISCAL IMPACT: There is no net impact to the General Fund. ARPA funds will cover costs related to the Crossing Guard program, which would have otherwise been funded by the General Fund. The reallocated ARPA obligations originally committed to the Council Chamber Improvement project will be offset by new commitments from the General Fund, Future Development Fund, and Community Enhancement Fund. Additionally, any ARPA funds reallocated from the Council Chamber project will be replaced by these newly committed sources, ensuring that the total funding for the Council Chamber Improvements remains unchanged. Original Funding Source RevisedFunding Source Amount General Fund (Fund 100) ARPA Fund (Fund 275) $248,535 Measure W (Fund 258) ARPA Fund (Fund 275) $840,500 Future Development Fund (Fund 200) ARPA Fund (Fund 275) $168,810 Community Enhancement Fund (Fund 210) ARPA Fund (Fund 275) $91,379 Total reallocation of ARPA funds: $1,349,224 Page 1 / 2 Fund Committed Amount General. Fund (Fund 100) $248,535 Future Development Fund (Fund 200) $468,810 Community Enhancement Fund (Fund 210) $591,379 Total Proposed Committed Funds Towards City Council Chambers: $1,308,724 BACKGROUND: Upon review of ARPA funding timelines, it was determined that the Council Chamber Improvements project would not fully utilize the allocated $5,546,996 by the federal deadline, December 31, 2026. Staff identified opportunities to reallocate ARPA funds to cover eligible expenditures, freeing up original funding sources for recommitment. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Addendum No. 3 - Inter -Agency Agreement - Police Department 2. Addendum No. 1 - Inter -Agency Agreement - Public Works Page 2 / 2 ADDENDUM NO.3 TO THE INTER -AGENCY AGREEMENT BETWEEN CITY OF BALDWIN PARK AND POLICE DEPARTMENT THIS ADDENDUM NO.3 ("Addendum") to the Inter -Agency Agreement dated December 4, 2024 (the "Agreement"), and as previously modified by Addendum No. 1 dated July 16, 2025, and Addendum No. 2 dated August 20, 2025, by and between the CITY OF BALDWIN PARK, a California municipal corporation (the "City") and the POLICE DEPARTMENT of the City of Baldwin Park ("Department"), is entered into this day of November 19, 2025 (the "Effective Date"). Each party is at times individually referred to as a "Party" and collectively as the "Parties" herein. WHEREAS, the Parties entered into the Agreement to memorialize the Department's responsibilities regarding 2021 American Rescue Plan Act ("ARPA") funding as described therein; WHEREAS, the City previously obligated ARPA funding towards the Crossing Guard Services and the City Council Chambers and Facilities Improvements; WHEREAS, the City has since determined to reallocate and re -obligate $23,535 for FY 2024-25 and $225,000 through December 31, 2026, of ARPA funding from the City Council Chambers and City Facilities Improvements to Crossing Guard Services; WHEREAS, the Parties desire to modify the Scope of Services and associated funding under the Agreement to reflect this change; NOW, THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: • 1 1 1' 1 1' 1 '• 1 1 Section A (SCOPE OF WORK AND PAYMENT OF FUNDS) and Exhibit A (SCOPE OF SERVICES/SCHEDULE OF COMPENSATION) of the Addendum are hereby amended to reflect the following set forth below: 1. The ARPA funding obligated to the Crossing Guard Services shall be increased by $23,535 for FY 2024- 25 and $225,000 for projected costs, resulting in a revised total ARPA obligation for Crossing Guard Services of $632,919. 2. The ARPA funding obligated to the City Council Chambers and City Facilities Improvements shall be reduced by $225,000. 3. The Department shall continue to comply with all financial and performance requirements, recordkeeping, and reporting obligations as outlined in the Agreement and Addendum No. 1 and Addendum No. 2, as modified by this Addendum No. 3. Except as specifically modified by this Addendum No. 3, all other terms, conditions, and provisions of the Agreement shall remain in full force and effect. C. COUNTERPARTS This Addendum No. 3 may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties hereby evidence their agreement to the terms and conditions herein by causing this Addendum to be executed below as of the date set forth above. 19110 [l11.7 017� 711►J I ph"I By: Robert A. Lopez, Chief of Police CITY OF BALDWIN PARK By: Date Alejandra Avila, Mayor Date ATTEST By: Christopher Saenz, City Clerk Date APPROVE AS TO FORM By: Christian L. Bettenhausen, City Attorney Date ADDENDUM NO. 1 TO THE INTER -AGENCY AGREEMENT BETWEEN CITY OF BALDWIN PARK AND PUBLIC WORKS DEPARTMENT THIS ADDENDUM NO. 1 ("Addendum") to the Inter -Agency Agreement dated December 4, 2024 (the "Agreement"), by and between the CITY OF BALDWIN PARK, a California municipal corporation (the "City") and the PUBLIC WORKS DEPARTMENT of the City of :Baldwin Park ("Department"), is entered into this day of November 19, 2025 (the "Effective Date"). Each party is at times individually referred to as a "Party" and collectively as the "Parties" herein. WHEREAS, the Parties entered into the Agreement to memorialize the Department's responsibilities regarding 2021 American Rescue Plan Act ("ARPA") funding as described therein; WHEREAS, the City previously obligated ARPA funding towards the construction of the Susan Rubio Zocalo Park & Civic Center Plaza project, and the City Council Chambers and City Facilities Improvements; WHEREAS, the Susan. Rubio Zocalo Park & Civic Center Plaza project is completed, and due to staffing constraints and anticipated inability to fully utilize the current ARPA allocation for the City Council Chambers and City Facilities Improvements, the City has determined that a portion of the obligated ARPA funds shall be re -obligated to support eligible costs relating to the completed park project; WHEREAS, the City has since determined to reallocate and re -obligate $840,500 for FY 2024-25 of ARPA funds from the City Council Chambers and City Facilities Improvements to the Susan Rubio Zocalo Park & Civic Center Plaza under the Eligible Use Category: Clean Water — Storm Water; WHEREAS, the City has further determined to reallocate and re -obligate $260,190 for FY 2024-25 of ARPA funds from the City Council Chambers and City Facilities Improvements to the Susan Rubio Zocalo Park & Civic Center Plaza under the Eligible Use Category: Revenue Replacement; WHEREAS, the Parties desire to modify the Scope of Services and associated funding under the Agreement to reflect these changes; NOW, THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows: • 1 1 1' 1 1' 1 '• 1 1 Section A (SCOPE OF WORK AND PAYMENT OF FUNDS) and Exhibit A (SCOPE OF SERVICES/SCHEDULE OF COMPENSATION) of the Addendum are hereby amended to reflect the following set forth below: 1. The ARPA funding obligated to the City Council Chambers and City Facilities Improvements shall be reduced by $1,100,690. 2. The ARPA funding obligated to the Susan Rubio Zocalo Park & Civic Center Plaza shall increase by $1,100,690 consisting of 0 $840,500 under Clean Water: Storm Water eligible use category and 0 $260,190 under the Revenue Replacement eligible use category; resulting in a revised total ARPA obligation to the project of $2,300,690. 3. The Department shall continue to comply with all financial and performance requirements, recordkeeping, and reporting obligations as outlined in the Agreement, as modified by this Addendum No. 1. B. EFFECT ON AGREEMENT Except as specifically modified by this Addendum No. 1, all other terms, conditions, and provisions of the Agreement shall remain in full force and effect. J� 4011001 Y 51 61,0 2 [.y This Addendum No. 1 may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the Parties hereby evidence their agreement to the terms and conditions herein by causing this Addendum to be executed below as of the date set forth above. By: Daniel Padilla, Director of Public Works Date CITY OF BALDWIN PARK By: Alejandra Avila, Mayor Date ATTEST By: Christopher Saenz, City Clerk Date APPROVE AS TO FORM By: Christian L. Bettenhausen, City Attorney Date ITEM NO: 6. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Robert A Lopez, Chief of Police PREPARED BY: Josh Hendricks, Captain DATE: November 19, 2025 SUBJECT: Purchase and Approval for Bosch Crash Data Retrieval (CDR) Hardware with Police Grants Fund under the PD Traffic Safety account. This report seeks authorization from the City Council to purchase updated Bosch Crash Data Retrieval (CDR) hardware and cables for the Baldwin Park Police Department. RECOMMENDED ACTION: It is recommended that the City Council: 1. Approve the purchase of Bosch CDR hardware and cables from Crash Data Group, Inc. in the amount of $50,896.57; and 2. Authorize the Chief of Police to execute the purchase agreement with Crash Data Group, Inc.; and 3. Authorize the Director of Finance to appropriate $50,896.57 from the Police Grants Fund (Fund #271), PD Traffic Safety account for this purchase and make the necessary budget adjustment. FISCAL IMPACT: There is no fiscal impact to the City's General Fund. The total cost for the Bosch CDR hardware and cable upgrades is $50,896.57. The funding source will come from the Police Grants Fund (Fund #271), PD Traffic Safety account. BACKGROUND: The Baldwin Park Police Department relies on the Bosch Crash Data Retrieval (CDR) system to conduct comprehensive traffic collision investigations. The CDR system is a specialized computer software and hardware tool designed to download event data from supported vehicle manufacturers' Event Data Recorders (EDRs) following airbag deployment or non -deployment events that trigger the recording system. The CDR tool provides law enforcement with valuable insights into the moments leading up to, during, and after a vehicle crash. This data is critical for reconstructing collisions, determining fault, prosecuting cases involving assault with a deadly weapon (vehicle), and improving overall traffic safety in our community. The Department's current CDR hardware and cables are outdated and have not been updated for over fifteen years. This has created significant limitations in our ability to investigate modern vehicle crashes effectively. The proposed purchase includes hardware and cable packages necessary to access EDR data from virtually all modern vehicles on the road. Without these updates, our traffic investigators will be unable to retrieve data from newer vehicle models, creating gaps in our investigative capabilities and potentially compromising the accuracy of prosecutions and civil litigation. Page 1 / 2 Sole Source Justification This purchase qualifies as a sole -source procurement. Bosch Automotive Service Solutions Inc. is the sole manufacturer of the Bosch Crash Data Retrieval Tool products. In the United States, Jamaica, and Canada, these CDR products are only available for retail purchase through Crash Data Group, Inc., Bosch's exclusive distributor. Refer to the attached Sole Source letters. City Council approval is required before appropriating funds from the PD Traffic Safety account for this purchase, as it was not included in the adopted FY 2025-26 budget. DISCUSSION: None ALTERNATIVES: Do not approve the purchase and provide alternate directions to staff. CEQA REVIEW: None. LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. 2025_CDR _Letter SoleSource 2. 2025CDGSoIeSource 3. Estimate Q16048 from_Crash Data Group_Inc Page 2 / 2 Automotive Aftermarket Division This letter valid through May 1, 2026 2025 - 2026 CDR Source To whom it may concern, Crash Data Retrieval (CDR) units, accessories and software are products of Bosch Automotive Service Solutions Inc. Bosch is the sole manufacturer of the Bosch Crash Data Retrieval Tool products. The CDR products are only available for retail purchase in the United States, Jamaica and Canada through our sole product distributor, Crash Data Group. Sincerely, (�Z7' zz -c- --- N-l CDR Global Product Manager Bosch Automotive Service Solutions Inc. (MA -AS) www.bosch.com Bosch Automotive Service Solutions Inc 15000 Haggerty Road Plymouth MI 48170 www.Bosch.us BOSCH are Trademarks of Robert Bosch GmbH, Germany Helping you understand the crash This letter valid through December 31, 2025 2025 CDR Sole Source Letter To Whom It May Concern, BOSCH Automotive Service Solutions The Bosch Crash Data Retrieval Tool (CDR), including units, accessories and software are products of Bosch Automotive Service Solutions. The CDR products are only available for retail purchase in the United States and Canada through Crash Data Group Inc, Bosch's sole product distributor. TESLA Motors The EDR Hardware Kit for Tesla vehicles with genuine Tesla in -car and direct -to -module cables are only available for retail purchase in the United States and Canada through Crash Data Group Inc, Tesla's EDR hardware distributor. GIT of America (Hyundai and Kia) The Hyundai EDR Tool Kit and the Kia EDR Tool Kit along with direct -to -module cables, power and adapters are available for retail purchase through Crash Data Group Inc., an authorized distributor for GIT of America. Crash Data Group Inc. offers the Hyundai and Kia EDR Tool kits in exclusive configurations and packaging that is only available through Crash Data Group Inc. in North America. Sincerely, Scott Baker President, Crash Data Group Inc 800-280-7940 sbaker@crashdatagroup.com www.crashdatagroup.com Crash Data Group, Inc PO 892885, Temecula, CA 92589 1142206 Remington Ave, Temecula, CA 92590 P: (800) 280-7940 1 www.crashdatagroup.com I E: crash@crashdatagroup.com Crash Data Group, Inc PO Box 892885 Temecula, CA 92589 USA 8002807940 crash@crashdatagroup.com www.crashdatagroup.com 016048 Baldwin Park Police - CA 14403 E. Pacific Avenue Baldwin Park, CA 91706 US 10/24/2025 11 /24/2025 CRflSH 41110� �J Baldwin Park Police - CA 14403 E. Pacific Avenue Baldwin Park, CA 91706 US HKDLC-2 Hyundai/Kia EDR 2.0 DLC Kit. Includes hardware to 1 perform a DLC download from supported Hyundai, Genesis, and Kia vehicles. Packaged in a custom carrying case. Includes a 1-year software license for both Kia and Hyundai. SIT ACU Cable Set Complete set of GIT Hyundai, Genesis, and Kia ACU 1 Direct -to -Module (D2M) cables. CFCI module Adapter sold separately. (Insured) B24 BOSCH 824 ACM Cable. PN 1699200440. Direct -to- 1 module cable for Karma vehicles B01 BOSCH 801 ACM Cable. PN FOOK108801. Direct -to- 1 module cable for Daimler vehicles DLC4 Bosch DLC4 Adapter. PN 1699200510. NOW 1 US/CANADA VEHICLES B15 BOSCH 815 ACM Cable. PN 1699200144. Direct -to- 1 module cable for Toyota vehicles B17 BOSCH 817 ACM Cable. PN 1699200262. Direct -to- 1 module cable for Toyota vehicles B14 BOSCH 814 ACM Cable. PN 1699200143. Direct -to- 1 module cable for Toyota Vehicles B18 BOSCH 818 Cable. PN 1699200263 - Direct -to -module 1 cable for NON-US/CANADA VEHICLES CDR-500 Bosch CDR500 FlexRay ACM Adapter Kit. 1 B71 BOSCH 871 ACM Cable. PN 1699505288. Direct -to- 1 Module Cable for Stellantis (FCA) Vehicles (coming June 2025) CDR2024R1 Bosch CDR Direct -to -module new cable release 1 package. Includes 7 new Bosch CDR D2M cables. 1. Cable ID 855: GM ASCM Direct -to -module cable. 2. Cable ID 856: GM FCM (Forward Camera Module) FE I N: 46-3027670 Download our W9, Sole Source, and other documents at https:Hcrashdatagroup.com/pages/crash-data-group-documents-su 12,900.0012,900.00 7,600.00' 7,600.00 300.00 300.00 285.00 285.00 85.00 85.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 3,150.00 3,150.00 300.00 300.00 2,100.00 2,100.00 pport Direct -to -module cable. 3. Cable ID 860: BMW ACM Direct -to -module cable. 4. Cable ID 861: VW ACM Direct -to -module cable. 5. Cable ID 863: Mazda ACM Direct -to -module cable. 6. Cable ID 864: VW ACM Direct -to -module cable. 7. Cable ID 869: Volvo ACM Direct -to -module cable. 854 BOSCH 854 ASCM Cable. PN 1699503637. Direct -to- 1 300.00 300.00 module cable for General Motor vehicles 852 BOSCH 852 ACM Cable. PN 1699200985. Direct -to- 1 300.00' 300.00 module cable for General Motor vehicles 851 BOSCH 851 Camera Module Cable (DCM). PN 1 550.00 550.00 1699200984. Direct -to -module cable for Stellantis (FCA) vehicles 846 BOSCH 846 ACM Cable. PN 1699200839. Direct -to- 1 285.00' 285.00 module cable for Honda vehicles 845 BOSCH 845 ACM Cable. PN 1699200838. Direct -to- 1 285.00 285.00 module cable for General Motor vehicles 844 BOSCH 844 ACM Cable. PN1699200837. Direct -to- 1 285.00' 285.00 module cable for Subaru vehicles 843 BOSCH 843 ACM Cable. PN 1699200800. Direct -to- 1 285.00' 285.00 module cable for Mazda vehicles 842 BOSCH 842 ACM Cable. PN 1699200797. Direct -to- 1 285.00' 285.00 module cable for Volkswagen vehicles 841 BOSCH 841 ACM FlexRay Cable. PN 1699200787. 1 300.00 300.00 Direct -to -module cable for Daimler vehicles 840 Bosch 840 Cable. PN 1699200786 - Direct -to -module 1 300.00' 300.00 cable for NON-US/CANADA Mitsubishi vehicles 839 BOSCH 839 ACM Cable. PN 1699200785. Direct -to- 1 285.00' 285.00 module cable for Mitsubishi vehicles 838 BOSCH 838 ACM Cable. PN 1699200784. Direct -to- 1 285.00' 285.00 module cable for Mitsubishi vehicles 837 BOSCH 837 ACM Cable. PN 1699200783. Direct -to- 1 285.00 285.00 module cable for Mitsubishi vehicles 836 BOSCH 836 ACM Cable. PN 1699200779. Direct -to- 1 285.00' 285.00 module cable for Subaru vehicles 835 BOSCH 835 ACM Cable. PN 1699200778. Direct -to- 1 300.00' 300.00 module cable for Subaru vehicles 834 BOSCH 834 ASCM Cable. PN 1699200777. Direct -to- 1 300.00' 300.00 module cable for General Motor vehicles 833 BOSCH 833 ASCM Cable. PN 1699200776. Direct -to- 1 300.00 300.00 module cable for General Motor vehicles 832 BOSCH 832 ACM Cable. PN 1699200697. Direct -to- 1 285.00' 285.00 module cable for Daimler vehicles 831 BOSCH 831 ACM Cable. PN 1699200696. Direct -to- 1 285.00' 285.00 module cable for Mazda vehicles 830 BOSCH 830 ACM FlexRay Cable. PN 1699200646. 1 285.00 285.00 Direct -to -module cable for Volvo vehicles 829 BOSCH 829 ACM Cable. PN 1699200618. Direct -to- 1 285.00 285.00 module cable for Stellantis (FCA) vehicles FE I N: 46-3027670 Download our W9, Sole Source, and other documents at https:Hcrashdatagroup.com/pages/crash-data-group-documents-support 827 BOSCH 827 ACM Cable. PN 1699200559. Direct -to - module cable for Toyota vehicles 826 BOSCH 826 ACM FlexRay Cable. PN 1699200553. Direct -to -module cable for Volkswagen vehicles 825 BOSCH 825 ACM Cable. PN 1699200466. Direct -to - module cable for Honda vehicles 823 BOSCH 823 ACM Cable. PN 1699200428. Direct -to - module cable for Ford vehicles 822 BOSCH 822 ACM FlexRay Cable. PN 1699200383. Direct -to -module cable for BMW vehicles 821 BOSCH 821 ACM Cable. PN 1699200365. Direct -to - module cable for General Motors/Stellantis (FCA) vehicles 820 BOSCH 820 ACM Cable. ON 1699200364. Direct -to - module cable for Daimler vehicles 819 BOSCH 819 ACM Cable. PN 16900200264. Direct -to - module cable for Stellantis (FCA) vehicles 816 BOSCH 816 ACM Cable. PN 1699200261. Direct -to - module cable for Volvo vehicles 813 BOSCH 813 ACM FlexRay Cable. PN 1699200129. Direct -to -module cable for Volkswagen vehicles 812 BOSCH 812 ACM Cable. PN 1699200128. Direct -to - module cable for Mazda vehicles 811 BOSCH 811 ACM Cable. PN 1699200127. Direct -to - module cable for Mazda vehicles 809 BOSCH 809 ACM Cable. PN 1699200125. Direct -to - module cable for Daimler vehicles 808 BOSCH 807 ACM Cable. PN FOOK108787. Direct -to - module cable for Stellantis (FCA) vehicles 807 BOSCH 807 ACM FlexRay Cable. PN FOOK108788. Direct -to -module cable for BMW vehicles 806 BOSCH 806 ACM Cable. PN FOOK108786. Direct -to - module cable for Volkswagen vehicles 805 BOSCH 805 ACM Cable. PN FOOK108782. Direct -to - module cable for Volkswagen vehicles 804 BOSCH 804 ACM Cable. PN FOOK108781. Direct -to - module cable for Volkswagen vehicles 802 BOSCH 802 ACM Cable. PN FOOK108802. Direct -to - module cable for Stellantis (FCA) vehicles 800 BOSCH 800 ACM Cable. PN FOOK108800. Direct -to - module cable for Daimler vehicles 799 BOSCH 799 ACM Cable. PN FOOK108799. Direct -to - module cable for Volvo vehicles 798 BOSCH 798 ACM Cable. PN FOOK108798. Direct -to - module cable for BMW vehicles 797 BOSCH 797 ACM Cable. PN FOOK108797. Direct -to - module cable for BMW vehicles 796 BOSCH 796 ACM Cable. PN FOOK108796. Direct -to - module cable for BMW vehicles 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 1 285.00 285.00 FE I N: 46-3027670 Download our W9, Sole Source, and other documents at https:Hcrashdatagroup.com/pages/crash-data-group-documents-support 795 285.00 285.00 module cable for Suzuki vehicles 784 BOGCH7S4ACM Cable. PNFO0K1O8794 Direct -to- 1 285.00 285.00 module cable for Suzuki vehicles 783 BOGCH7S3ACM Cable. PNFO0K1O8793.Di/aot-to- 1 285.00 285.00 module cable for Suzuki vehicles 782 B{)GCH7S2ACM Cable. PNFO0K1O8792.Di/aot-to- 1 285.00 285.00 module cable for Mazda vehicles 789 BC)GCH789ACM Cable. PNF00K1O8789.Dinect-to- 1 285.00 285.00 module cable for Honda vehicles 785 B{)GCH785ACM Cable. PNF00K1O8785.Dinect-to- 1 285.00 285.00 module cable for Gta||unUe(FCA)vehicles 780 B{)GCH78OACM Cable. PNFO0K1O878O.Dinect-to- 1 285.00 285.00 module cable for Nissan vehicles 778 B{)GCH778ACM Cable. PNFO0K1O8778.Dinact-to- 1 285.00 285.00 module cable for Mazda/Ford vehicles 387 Bosch CDR ACM Adapter 387-F0OK1O8387 1 300.00 300.00 TEDHKit E0RRetrieval Hardware Kit w/DL{}for Tea|evehicles. 1 1.600.00 1.600.00 CASE'D2K8-KL Extra -large CDR hard-shell case with padded dividers 1 399.00 399.00 and organization lid. SHIP USShipping and Handling 1 366.00 368.00 Online Sales Tax Sales Tax calculated byAvaTaxfor 275198-V8aLFri 1 4.836.57 4.838.57 �Oct 24O5:35:2OUT{}2025 Payment bvCheck: SUBTOTAL 50.898.57 1. Payable to: Crash Data Group Inc. TAX 0.00 2. Mailed to: TOTAL ������ ������ X�~� ^ 4»������« {�ranhData <�roup ' P[)Box 892885 Temecula, CA9258S 3.|fpaying bycredit card a3.O%fee will hncharged 4.All payments must bomade inU8D Purchase Order Instructions: 1.VV*donot accept PC)sthat are less than $5OO.00 2.Reference the "Quote #''onthe PC} 3.All PC)emust besigned 4.All POomust beNET30Terms and issued to: Crash Data Group, P{}Box 8S2885.Temecula, CA, S2589 5. Signed P[)a may begmai|edto punuheaing@oreandetogroup.00m Accepted By Accepted Date FBN:4G-3O2787O Download our VV9.Sole Source, and other documents at ITEM NO: 7. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Robert A Lopez, Chief of Police PREPARED BY: Josh Hendricks, Captain DATE: November 19, 2025 SUBJECT: Contract Amendment - Jail Facility Staffing Services SUMMARY: This report seeks authorization from the City Council to amend the jail facility staffing services contract with Starside Security and Investigations, LLC. The amendment increases the annual contract from $416,252 to $482,808, establishes a $10,000 annual overtime reserve, and implements a 3.5% cost escalator for Year 3. Proposed funding will come from the Police Department Patrol Overtime Budget within the General Fund. RECOMMENDED ACTION: It is recommended that the City Council: 1. Approve contract amendment with Starside Security and Investigations, LLC to increase base contract from $416,252 to $482,808 annually, effective December 1, 2025; 2. Establish $10,000 annual overtime reserve for approved special operations; 3. Authorize 3.5% annual escalator on base contract amount for Year 3 (December 2026-November 2027); 4. Authorize the Finance Director to do a budget transfer of $76,556 from Account #100-30-340-50120- 00000 (Patrol Overtime) to Jail Services contract account for FY25-26 and make necessary budget adjustments; and 5. Authorize the Chief Executive Officer to execute all necessary contract amendment documents. FISCAL IMPACT: There is no additional impact to the General Fund at this time. The amendment will be funded through the Police Department Patrol Overtime Budget (Account 100-30-340-50120-00000). The department has successfully reduced overtime dependency throughout FY25-26, creating capacity within this budget line to absorb the costs of the jail services amendment. Annual costs: Component Year 2 (Dec 2025-Nov 2026) Year 3 (Dec 2026-Nov 2027) Base Contract $482,808 $499,706 Overtime Reserve $10,000 $10,000 Total Annual Cost $492,808 $509,706 BACKGROUND: Original Contract On December 1, 2024, the City entered a three-year jail facility staffing contract with Starside Security and Investigations, LLC, following competitive bidding. Starside's bid of $416,252 annually was the lowest responsive proposal, 6% below the prior year's actual costs of $443,504. The competing bid from Elite Jail Services was $517,920 annually. The contract provides 24/7 custody officer staffing for jail operations, inmate booking and processing, and courthouse transportation. Page 1 / 3 Increased Workload Daily arrest volumes have exceeded projections by 25% since contract implementation. Pre -contract arrests averaged 3.37 per day (October -December 2024), while post -contract arrests average 4.22 per day (January - August 2025, excluding June). While the professional jail staffing has improved booking efficiency and Title 15 compliance, this increased volume has driven custody officer workload beyond original contract assumptions. Scope Expansion Actual operational needs require expanded staffing beyond the baseline coverage anticipated in the RFP. The original contract also lacked a dedicated line -item funding account for overtime associated with special law enforcement operations, such as DUI checkpoints and probation/parole compliance operations. The City Attorney recommended establishing a separate annual overtime budget to provide oversight for each special operation. Amendment Structure The amended base contract of $482,808 reflects actual operational costs while remaining well below market rates. The 3.5% annual escalator for Year 3 addresses anticipated increases in labor costs, insurance, and operational expenses. This escalator applies only to the base contract —the overtime budget remains flat at $10,000 annually. Market Comparison For comparison, the City of Alhambra maintains a similar jail facility staffing contract with identical 24/7 coverage. Even with the proposed amendment being presented, Baldwin Park's rates would remain 3 1 % below this comparison cost: Contract Period Baldwin Park Alhambra Savings Year 2 (FY2025-26) $492,808 $714,771 $221,963 Year 3 FY2026-27 _ ) 509 706 , _ 739,773 230 067 Alternatives Considered The only other 2024 bidder for the Baldwin Park Jail Services Contract proposed an annual cost of $517,920 still $25,112 more than the amended rate. New bids are likely to exceed this, given regional cost increases. Re- bidding would take 4-6 months, disrupt operations, and require extensive contractor retraining. Use LA County facilities: Transporting all arrestees to county facilities would add 2-3 hours per booking. With 4+ arrests daily, this would remove 8-12 officer hours from patrol each day —equivalent to losing 1-2 patrol units. Maintain current contract: The 6% gap between current pricing and prior -year costs, combined with a 25% increase in workload, creates an unsustainable model. The contractor has documented financial strain, risking service degradation or contract termination. DISCUSSION: None ALTERNATIVES: Do not approve the contract amendment and direct staff to pursue alternative options. CEQA REVIEW: None LEGAL REVIEW: The City Attorney has reviewed and approved this item as to form and legal content. Page 2 / 3 ATTACHMENTS: 1. Amendment No. 1 Starside Security and Investigation Inc Agreement 2. Starside - Increase Letter Oct 2025 3. Starside Security - Professional Services Agreement for use in Jail Services Page 3 / 3 FIRST AMENDMENT TO THE AGREEMENT FOR JAIL FACILITY STAFFING AND SUPPORT SERVICES BETWEEN THE CITY OF BALDWIN PARK AND STARSIDE SECURITY & INVESTIGATION INC. A. This First Amendment to the Agreement between the City of Baldwin Park ("City") and Starside Security & Investigation, Inc. ("Contractor") is made and entered into this 19t" day of November 2025. City and Contractor are sometimes individually referred to herein as "Party" and collectively as "Parties." RECITALS B. On November 6, 2024, the City entered into an agreement with Contractor for jail facility staffing and support services through November 30, 2027 ("Agreement"). C. The City and Contractor now desire to amend the Agreement ("Amendment") to increase the annual base contract, establish an annual cost escalator, and establish an annual overtime reserve for special operations; NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties agree as follows: 1. SECTION 3.2.1- COMPENSATION. Subsection 3.2.1 is hereby amended to read as follows: Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C," attached hereto and incorporated herein by reference. Effective December 1, 2025, the total compensation shall not exceed $482,808.00 per year without written approval of the City Council or City Manager, as applicable. Beginning on December 1, 2026, the Contractor's annual compensation shall automatically increase by 3.5% for the remainder of the term. Extra work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 2. SECTION 3.2.5- ANNUAL OVERTIME RESERVE. Section 3.2 of the Agreement is hereby amended to add a new Subsection 3.2.5, "Annual Overtime Reserve," to read as follows: 3.2.5 Annual Overtime Reserve. The City shall establish a $10,000 annual overtime reserve for approved special operations. The annual overtime reserve shall remain fixed at $10,000 annually and shall not be subject to any annual escalators or increases in the base contract amount. 3. NO OTHER CHANGES. All terms, conditions, and other provisions of the Agreement, including all exhibits thereto, shall remain in full force and effect. 4. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this amendment to the Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by City. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment on the 19th day of November 2025, at Baldwin Park, California. City of Baldwin Park Manuel Carrillo Jr., CEO Attest: Christopher Saenz, City Clerk Approved as to Form: Christian Bettenhausen, City Attorney Starside Security & Investigation, Inc. By Robert J. Coventry, Jr., COO October 20, 2025 Lieutenant Jeremy Cross Baldwin Park Police Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 Subject: Request for Contract Adjustment Due to Increased Scope of Work, and Increase in Insurance Premiums I hope this message finds you well. I am writing to formally request a revision of our existing contract for JAIL FACILITY STAFFING & SUPPORT, dated 02 October 2024, based on a significant and sustained increase in the volume of work required under the agreement and substantial increase in Insurance Premiums partially due to the California Wildfires. Since the commencement of services, we Have experienced approximately a 50% increase in workload compared to the original scope. This increase includes increased bookings, increased booking times, increased booking Procedures to include DNA collection and processing Irwindale arrests increased court transports, including transports to Pomona Court, Considering this, we respectfully request a proportional increase in the contract value to ensure continued performance at the high standards we have achieved for the Baldwin Park Police Department. Increasing the total Annual Contract cost of 482,808, billed at 12 equal monthly invoices. This amount does not include any overtime approved by Baldwin Park Police Department.- Starside agrees to pay for the training cost for Jailers to attend the Corrections Academy, except for any Jailer hired by the Baldwin Dark Police Department, with the cost of the academy and related expenses being reimbursed to Starside, Baldwin Park Police Department will takeover the payment for food for the jail by contracting with Los Angeles County Sheriff" s Department. Starside would like to also include a Cost -of -Living increase of 3. % annually to ensure Starside maintains qualified staff and to keep turnover at a minimum. Thank you for your attention to this matter. We value our working relationship and remain committed to supporting The Baldwin Park Police Department and the City with integrity and professionalism. Sincerely, Robert J Coventry, Jr. Chief Operations Officer COIISUItant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES CITY OF BALDWIN PARK PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 06 day of November, 2024, by and between the City of Baldwin Park, a California municipal corporation ("City") and STARSIDE SECURITY AND INVESTIGATIONS ("Consultant"), a Stock Corporation (2185153 ) with its principal place of business at 1370 Valley Vista Drive, Suite 200, Diamond Bar Ca, 91765. City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing JAIL FACILITY STAFFING & SUPPORT services to public clients, is licensed in the State of California, and is familiar with the plans of the City. 2.2 Project. City desires to engage Consultant to render such professional services for the JAIL FACILITY STAFFING & SUPPORT SERVICES project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional JAIL FACILITY STAFFING & SUPPORT services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be for three (3) years, from December 01, 2024 to November 30, 2027 unless earlier terminated as provided herein. FOR MULTI -YEAR, AUTOMATIC RENEWAL NOT TO EXCEED TWO CONSECUTIVE YEARS; The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 (two] additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. -1- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed $416,252.40 per year without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon -2- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for the performance of this Agreement is as follows: Robert Coventry, Chief Operations Officer (COO). 3.3.5 City's Representative. The City hereby designates Chief of Police Robert A. Lopez, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.3.6 Consultant's Representative. Consultant hereby designates Robert Coventry, COO or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care: Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its -3- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A" or "B" attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non -performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3.9.3 Should a Force Majeure Event occur, the non -performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3.10 Laws and Regulations; Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. -4- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management City (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.3.11 Insurance. 3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all -5- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreement JAIL FACILITY STAFFING & SUPPORT SERVICES insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant's profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other -6- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreement JAIL FACILITY STAFFING & SUPPORT SERVICES exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. 3.3.11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.3.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall -7- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreement JAIL FACILITY STAFFING & SUPPORT SERVICES not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of -8- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreement JAIL FACILITY STAFFING & SUPPORT SERVICES liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant's compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project -9- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreenient JAIL FACILITY STAFFING & SUPPORT SERVICES and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. 3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project -10- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAgreement .TAIL FACILITY STAFFING & SUPPORT SERVICES or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.7.2 Independent Contractors and Subcontracting. 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant ("Subcontractor(s)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the -11- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices AgreemenI JAIL FACILITY STAFFING & SUPPORT SERVICES respective parties may provide in writing for this purpose: Consultant: Starside Security & Investigation, Inc., 1370 Valley Vista Dr, Suite 200 Diamond Bar, CA 91765 ATTN: Robert Coventry, COO City: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 ATTN: Enrique Zaldivar, City Manager Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. -12- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. 13- PROFESSIONAL SERVICES AGREEMENT Consultant Seryices Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES 3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Attorneys' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and all costs of such action. 3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seg. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.10 CitV's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease -14- PROFESSIONAL SERVICES AGREEMENT Consultant ServicesAbreement JAIL FACILITY STAFFING & SUPPORT SERVICES SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND STARSIDE SECURITY 8s INVESTIGATIONS IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF BALDWIN PARK Approved By. - Emmanuel J. Estrad Mayor �yj Attested By., Christopher Saenz, City Clerk Best Best & Krieger LLP City Attorney R_.. STARSIDE SECURITY & INVESTIGATIONS By: Its: Printed Name: M Its: Printed Nam -16- PROFESSIONAL SERVICES AGREEMENT Consultant Services Agreement JAIL FACILITY STAFFING & SUPPORT SERVICES of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. 15- PROFESSIONAL SERVICES AGREEMENT Scope Services Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide the following services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility: 1. Compliance Statement The Contractor shall comply with all applicable federal, state, and local laws, regulations, and standards, including but not limited to the Board of State and Community Corrections (BSCC) Title 15 standards and Baldwin Park Police Department (BPPD) Policy 900. The Contractor acknowledges that while providing staffing and support services, the ultimate responsibility for compliance with BSCC standards lies with the City's Police Department. 20 Staffing and Personnel a. Provide qualified custody officers to staff the jail facility 24 hours a day, 7 days a week, 365 days a year, with the following staffing structure: ® Jail Manager: Monday through Friday, 0800 hours to 1700 hours. ® Custody Officers (Jailers): One (1) Custody Officer on duty at all times, providing 24- hour coverage daily, Sunday through Saturday. One (1) additional Custody Officer on duty Friday and Saturday, 2000 hours to 0400 hours b. Maintain a pool of fully trained custody officers to ensure adequate coverage for all shifts, including provisions for time off, sick leave, and other absences. c. When possible, ensure one female staff member is on duty or immediately available and accessible to female inmates at all times. d. Provide a dedicated Account Manager to oversee the contract and serve as the primary point of contact with the City. e. Ensure all custody officers are properly uniformed and equipped as specified in the proposal. f. Maintain at least one staff member on -duty at all times who is trained in first aid and CPR. g. Ensure all personnel meet the qualifications required by BSCC standards and BPPD Policy 900. h. Conduct thorough background checks on all personnel and ensure they obtain necessary clearances before assignment to the jail, including: ® Live Scan fingerprint submission and clearance through DOJ and FBI databases • County law enforcement records check to include LA, Orange, San Bernardino, Riverside and San Diego counties • California Department of Motor Vehicle records check • Criminal history verification through state and federal databases • Employment history verification of up to 5 years • Professional reference checks (3) • Psychological examination • Verification of eligibility to work in the United States Utilize TransUnion's TLOxp software or similar approved investigative tool for: Identity verification of potential staff, Address history verification, Criminal records verification, Employment verification, and Public records search. The City reserves the right to review background investigation procedures and audit background tiles, requires additional background steps, rejects candidates based on background results, and requires staff removal based on new background information. The City shall be responsible for costs associates( with Live Scan fingerprints and psychological examinations required specifically for BPPD jail staff. The Contractor shall be responsible for all other background investigation costs, including standard employment verification, DMV checks, investigative software, and administrative processing. i. Maintain staffing levels in compliance with BSCC Section 1027. a. Ensure all custody officers complete the California Board of State and Community Corrections (BSCC) approved Adult Corrections Officer Core Course within one year of assignment to the Jail, as required by BSCC Section 1020. b. Provide Jail Supervisory Training in compliance with BSCC Section 1021. c. Deliver a minimum of 24 hours of annual continuing professional training for all custody officers, supervisors, and managers, as required by BSCC Section 1025. d. Conduct an 80-hour orientation program for all new staff, including: • Department of Justice Criminal Offender Record Information training • Fire and Life Safety training • Cultural and ethnic sensitivity training • Suicide prevention training e. Provide ongoing training on jail operations, including but not limited to Facility security, procedures, Llmate management, and classification, Use of force and restraint techniques, Fire suppression and emergency evacuation procedures, and First aid and CPR f. Maintain detailed records of all training completed by personnel and provide yearly training reports to the City. 4e Inmate Management a. Implement classification procedures per the facility's classification plan (BSCC Section 1050 and BPPD Policy 900). b. Conduct thorough booking procedures for all arrestees, including: • Proper documentation of arrestee information • Medical screening • Classification assessment to determine appropriate housing c. Implement protocols for managing special populations (e.g., mentally ill, suicidal inmates) as per BPPD Policy 900. d. Conduct routine visual safety checks on all inmates at intervals not exceeding 30 minutes, in compliance with BSCC Section 1027.5 and BPPD Policy 900. e. Document all safety checks in the jail log. 5e Safety and Security a. Implement and maintain strict safety and security protocols. b. Conduct regular security checks and inmate counts at least once per hour. c. Manage inmate movement within the facility. d. Respond promptly and appropriately to emergencies and security threats. e. Implement fire prevention practices and maintain fire detection and suppression equipment. f. Ensure proper key control and restricted facility access. g. Implement emergency procedures as outlined in BPPD Policy 900, including but not limited to: • Fire emergencies • Earthquake procedures • Escape attempts • Riots or disturbances • Hostage situations a. Facilitate inmate access to medical, dental, and mental health services as required. b. Implement appropriate procedures for managing inmates requiring special attention (e.g., suicidal, mentally ill, or violent inmates). c. Handle medical emergencies per BPPD Policy 900, including • Immediate notification of supervisory staff • Prompt provision of first aid when necessary • Arranging transportation to medical facilities when required d. Maintain confidentiality of medical information per HIPAA. a. Coordinate with the approved food service provider to ensure timely delivery of meals. b. Serve meals per the approved menu and dietary guidelines. c. Maintain proper food storage and inventory control procedures. d. Ensure compliance with all applicable food safety regulations and BPPD Policy 900. 8. Transportation Services a. Provide regular transportation of in -custody arrestees to El Monte Courthouse as part of the standard contracted services. b. When necessary, provide transportation of in -custody arrestees to Pomona Superior Courthouse. Transportation to Pomona Superior Courthouse will be billed at an overtime rate outside the normal contract. BPPD agrees to be billed per hour at an overtime rate for these Pomona transports. c. Ensure all transport officers are properly trained and equipped for secure inmate transportation. d. Implement safety and security procedures for inmate transportation, including: • Proper use of restraints • Vehicle safety checks • Communication protocols during transport e. Maintain detailed records of all inmate transports, including departure and arrival times, any incidents during transport, and the officers involved. 9® Documentation and Reporting a. Maintain accurate and detailed records of all jail operations, incidents, and inmate activities. b. Provide regular reports that are available to the Police Department on jail operations, including but not limited to: ® Daily population counts ® Incident reports ® Use of force reports ® Medical incidents ® Maintenance issues c. Make monthly staffing reports available, including hours worked and any overtime. d. Ensure all documentation complies with applicable laws and regulations. e. Maintain confidentiality of inmate records per applicable laws and regulations. 10. Quality Assurance a. Implement a comprehensive quality assurance program to maintain high standards of service. b. Conduct regular internal audits and inspections of jail operations. c. Cooperate fully with any external audits or inspections conducted by the City or other authorized agencies. d. Develop and implement corrective action plans for any identified deficiencies. I L Compliance with Industry Standards and Best Practices The Contractor shall: a. Comply with all applicable federal, state, and local laws and regulations governing jail operations, including but not limited to the Board of State and Community Corrections (BSCC) Title 15 standards and Baldwin Park Police Department (BPPD) Policy 900. b. Stay current with evolving standards and practices in the field of corrections and implement improvements as appropriate. c. Participate in regular evaluations and audits to ensure compliance with these standards and best practices. The frequency and nature of these evaluations shall be determined by the City. d. Provide documentation of compliance efforts and outcomes upon request by the City. e. Implement a continuous improvement process to enhance service quality and efficiency. f. Attend relevant professional development and training sessions to stay informed about current best practices in jail operations. g. Collaborate with the City to address any areas identified for improvement and implement corrective actions promptly. h. Maintain all necessary certifications and acereditations relevant to jail operations. The Contractor acknowledges that while providing staffing and support services, the ultimate responsibility for compliance with industry standards and best practices lies with the City's Police Department. The Contractor agrees to fully support and facilitate the City's efforts to maintain compliance and continually improve jail operations. Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility according to the following schedule: a. Start Date: December 01, 2024 b. End Date: November 30, 2027 c. Possible Renewals: Two (2) one-year renewals a. Jail Manager: Monday through Friday, 0800 hours to 1700 hours b. Custody Officers: • One (1) Custody Officer on duty at all times, providing 24-hour coverage daily, Sunday through Saturday • One (1) additional Custody Officer on duty Friday and Saturday, 2000 hours to 0400 hours c. Maintain a pool of fully trained custody officers to ensure adequate coverage for all shifts, including provisions for time off, sick leave, and other absences. a. 80-hour Orientation Program: To be conducted by all custody officers before staffing the City Jail. To include: - Basic First Aid and CPR certification - Minimum four (4) hour class on handling criminal offender record information - Fire and Life Safety training - Other topics as determined by Contractor and City. b. The competency certification process is to be completed for each staff member as set by the city. a. 24 hours of annual STC refresher training for each employee. To be scheduled throughout the year to minimize operational disruption. b. Monthly training on selected subjects for all detention staff. Topics to be determined by the Contractor's Management Team. a. Corrections Officer Core Course: To be completed within one year of assignment for new staff ® Schedule to be determined based on course availability and staffing needs o I . a. Daily reports: To be submitted by [time] each day, if applicable b. Weekly reports: To be submitted by [day and time] each week, if applicable c. Monthly reports: To be submitted by the [day] of each month, if applicable d. Annual reports: To be submitted by [date] each year, if applicable a. Overall service evaluation: To be conducted annually, on or around the contract anniversary date The Contractor shall adhere to this schedule to the best of its ability. Any significant deviations or changes to this schedule must be communicated to and approved by the City in a timely manner. Starside Security and Investigation, Inc. (hereinafter "Contractor") shall provide services to the City of Baldwin Park (hereinafter "City") for the Baldwin Park Police Department Jail Facility according to the following schedule: The total annual compensation for services provided under this Agreement shall not exceed $416,252.40 as follows: BASE PERIOD OPTION YEAR 1 OPTION YEAR 2 12/1/24--11/30/25 12/1/25--11/30/26 12/1/26--11/30/27 STAFFING $ 342,024.00 $ 342,024.00 $ 342,024.00 CUSTODY OFFICERS 4 FTE's PLUS ACCOUNT MANAGER SALARIES, BENEFITS, CERTIFICATION INSURANCE $ 33,624.00 $ 33,624,00 $ 33,624.00 OPERATING COST $ 40,604A0 $ 40,604.A0 $ 40,604,40 TRAINING PERMITS CERTIFICATIONS G&A INMATE FOOD CONSULTING FEE fq I�.SUIIi� TOTAL PERIOD $ 416,252.40 $ 416,252.40 $ 416,252.40 Billing will be at the following rates: BILLING WILL BE AT THE FOLLOWING HOURLY RATES: HOURLY RATE / PAY _ RATE OVERTIME CUSTODY OFFICER $ 29.25 / $ 22.50 - — $ 36.56 ACCOUNT MANAGER $ 47.84 / $ 38.46 " SALARY " ACCOUNT MANAGER SALARY IS $ 80,000 PER YEAR "OVERTIME WILL BE BILLED IF EXTRA SERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, OR IF MORE THAN CONTRACTED STAFF MEMBERS ARE NEED. Overtime rates apply for services outside the regular scope, including bnt not limited to: a. Transportation, when necessary, of in -custody arrestees to various other superior courts in the region, including the Pomona Superior Courthouse. Transportation to Pomona Superior Courthouse will be billed at an overtime rate outside the normal contract. BPPD agrees to be billed per hour at an overtime rate for these Pomona transports. b. Additional staffing for special operations approved by the City (e.g., probation/parole compliance operations, DUI checkpoint operations). The Contractor shall submit monthly invoices for services rendered. Invoices for overtime services must clearly indicate: a. Nature of the service b. Date of service c. Hours worked d. City approval reference Payments will be made as set forth in the Agreement. 1 The rates established in this Exhibit shall remain fixed for the duration of the Agreement unless otherwise agreed upon in writing by both parties. Any services not specified in Exhibit "A" or this Exhibit "C" shall be considered Additional Services. Compensation for Additional Services shall be negotiated and approved in writing before the services are rendered. The Contractor shall perform all services per the terms and conditions of this Agreement and shall invoice only for services rendered. Solicitation Number N/A Proposal Due Date September 3, 2024 Starside Security & Investigation, Inc Detention Services Division, (DSD) Offeror Name, Address, Phone 1370 Valley Vista Dr., Suite 200 Diamond Bar, CA 91765 Phone: (909) 396-9999 Company Website: www.starside.com Robert Covenny, CPP Orlando Rose Offeror Contact Persons: Office: (909) 396-9999 Office: (909) 396-9999 Cellular: (909) 762-2001 Cellular: (619) 906-0522 raoveutry(a�starsida.crnn orose��,slarsidc.com Services Offered: Custody Officers, Supervision and Account Management DETENTION SERVICES 0 SECURITY (ARMED/UNARMED/PATROL) 0 PROTECTION ® INVESTIGATION m TRAINING o LOCKSMITH Business Name: Business Address Handling Office: Starside Contacts Contact Phone: Contact Email: Tax I D: DUIIS: Cage Code: NAICS (Code): Type of Business Starside Security & Investigation, Inc. Attn: Detention Services Division 1370 Valley Vista Dr., Suite 200 Diamond Bar, CA 91765 Starside Detention Services Division Robert Coventry, CPP Chief Operations Officer Office (909) 396-9999 Cellular (909) 762-2001 rcoventryjc ,starside.corn 91-2021957 09-778-6441 3PSKO Orlando Rose Detention Security Services Division (909) 396-9999 (619) 906-0522 orose(ZtJ,stars ide. com. 561612 (Security Guards and Patrol Services) 561610 (Correctional Facility Operations) 561611 (Investigative Services) 561613 (Armored Car Service) 561621 (Alarm Systems, CCTV Install / Monitoring) 561622 (Locksmith Services) 541690 (Security Consulting) 611519 (Police Training) Small, Woman -Owned, Minority Business 2 DETENTION SERVICES a SECURITY(ARMED/UNARMEWPA City of Baldwin Park Jail Attn.: Shirley Quinones, Chief Deputy Clerk 14403 Pacific Ave. Baldwin Park, CA 91706 Ms. Quinones, ® PROTECTION 0 INVESTIGATION ® TRAINING ®LOCKSMITH September 3, 2024 On behalf of Starside Security & Investigation, Inc., I am submitting this information in response to a request to provide a proposal for The City of Baldwin Park Jail, Starside Security & Investigation, Inc. (Starside) respectfully submits our proposal in response to the request as outlined below. Attached requirements, our submission package includes a Cover Letter / Executive Summary, a PDF docurnent containing our Key Personnel Resumes, our Transition Plan, and Pricing. Starside's provided contract documentation for this section is as follows: DUNS:09-778-6441 IRS Tax ID: 91-2021957 Experience in Detention: 12 Years, Security over 30 Incumbent at City of Baldwin Park Jail since 12/2020 Starside can maintain consulting at the Baldwin Park Jail for an annual fee of $ 416,252.00 Starside's provided licensing documentation for this section is as follows: CA Private Patrol Operator License (PPO 14220) CA Locksmith Company (Loc 4684) CA Private Investigator License (PI 22219) CA Training Academy Firearms (TFF 1279) Starside has a proven track record of outstanding detention guard services, hospital escort and public/detainee protective services for multiple agencies including the United States Marshals Service (USMS), the Federal Bureau of Investigation, (FBI), Drug Enforcement Administration (DEA), Homeland Security & Investigation (HSI) and Department of State Hospitals (California). Starside Detention Services Division (DSD) currently transports detainees to and from the San Ysidro and Otay Mesa Ports of Entry on the United States/Mexico Border to various prisons and holding facilities. Our services also include transportation to and from the hospital, including medical appointments and court appointments. Our corporation also provides constant visual contact on the detainee until Starside transports them back to the USMS Cell Block or prison. I feel Starside Security & Investigation has gained invaluable experience working securing detainees for USMS, HSI, ATF, DEA and the FBI and would be a great fit for this procurement for the City of Baldwin Park for Booking, Jail and Transportation Services. Starside has been a government contractor since 2000 and is on the System for Award Management (SAM). Starside has provided Armed & Unarmed Security at Government Facilities, such as Parker Dam (California / Arizona Border) from 2004 — 2014, Millennium Space Systems (Top Secret Officers), The Federal Aviation Administration (John Wayne Airport Tower) and the International Boundary Water Commission (Mexico Border / Nogales, AZ). The experience protecting Government Facilities, in a contractual capacity with The USMS and HSI, as well as our close relationship with the City of Baldwin Park. Our current contracts include DETENTION SERVICES a SECURITY (ARMED 1UNARMED/ PATROL) 0 PROTECTION 0 INVESTIGATION o TRAINING ® C_OCI<SMITH approximately 150,000 annual hours of Detainee and Transportation services - making Starside Security & Investigation, Inc a great choice for this procurement. Starside is the Incumbent and will maintain the jailers. Starside's Detention Security Services Division Office in our Corporate Headquarters will be the lead office in -charge of this procurement. Starside's Detention Services Division is led by me, (Starside's COO), Starside's Director of Detention Security Services Division, (DSSD) Mr. Orlando Rose, DSSD Manager and Project Manager, Mr. Christopher Chae, and Starside's Project Manager, Mr. Jonathan Kresick. These team members, with extensive experience in jail operations, detainee transportation, booking, and corrections management are proposed as the Project Management Team for this procurement. Starside has positioned itself to help Federal, State and Local Law Enforcement Agencies keep Sworn Law Enforcement Officers providing other law enforcement duties by contractually performing the duties of transporting and securing detainees in their municipal jails. Starside is one of the few Government Contractors that has successfully managed detainees and eliminated the need for Sworn Officers to staff municipal jails and transport and guard detainees. Starside has all necessary and required licensing in California and is a locksmith and Firearm Training Facility. Starside is truly a full -service company; we take our job very seriously and subscribe to the principles of Honor, Respect, Duty and Service. Starside is a Small, Woman Owned Minority Business that has been entrusted to protect high value targets, personnel, and detainees over the years. Starside only hires a small percentage of applicants and is proud to use a high percentage of former Military and Retired Law Enforcement for its Detention Service Division. These Custody Officers and Detention Transportation Officers have a higher degree of discipline, excellent uniform presence, extensive detention security knowledge and the commitment to give The City of Baldwin Park. Starside employees undergo a government level background and are cleared to work by the USMS, ICE or HSI to handle detainees. Starside will continue working with the City of Baldwin Park Police Department to continue the clearance process for all Jail employees. All Jail, Custody and Detention Services personnel are also given a Minnesota Multiphasic Personal Inventory (MMPI) Psychological Assessment to assure they have the integrity and values to carry out their professional duties. It would be a pleasure to continue serving the City of Baldwin Park; if I can be of any assistance, or if I can provide further information, please contact me at Starside's Corporate Headquarters at (909) 396-9999 or on my mobile phone at (909) 762-2001. 1 look forward to hearing from you and am excited about the opportunity to continue providing the City of Baldwin Park with the same professional Jail Facility Staffing and Support Services that Starside is currently providing. Starside is ready to provide the requisite professional staffing, and an approved team of replacement Custody Officers and the equipment needed. I thank you for this opportunity and hope that I get to continue our good working relationship with you and the rest of your team. Sincerely, Robert J Coventry, CPP, CBM, CHS (III) Chief Operations Officer (COO) a `�E� 1 � 1�GA170ti1,` DETENTION SERVICES ® SECURITY (ARMED/UNARAIED/PATROL) 9 PROTECTION 4 INVESTIGATION 0 TRAINING a LOCKSMITH ExPERIENCE AND PAST PERFORMANCE Budget constraints in the municipal jail system leave Correctional Officers and Law Enforcement Agencies unable to provide adequate protective services to the public including jail operations, prisoner transportation and protection. Private Detention is the only alternative in providing a professional uniformed presence to prevent escape and protect both the public and the persons arrested in municipal jails. A professional reliable, uniformed detention services company like Starside helps eliminate costs involved with overtime and taking professional City of Baldwin Park Police Officers away from their primary law enforcement functions. The following is a summary of the leadership and focus of Starside's Detention Services Division, (DSD). o Starside's management and executive staff will be actively involved in the supervision and operation of the Custody Officers assigned to the City of Baldwin Park. Mr. Orlando Rose, Starside's Detention Services Manager, is a former San Diego Police Officer and has been with Starside for over 7 years, managing all of Starside's Custody Accounts, Starside's COO MR Robert Coventry started his career in the Army as an Infantry Squad Leader and is a Court Qualified Expert Witness in Use of Force, Security Management, Jail and Custody Operations. o Starside staffs a Detention Supervisor 24/7 to respond immediately to inquiries from clients and Custody Officers and to provide additional staffing if the need arises. The Supervisors are led by two Assistant Managers, both of whom have an incredible track record of custody and detention service. - Mr. Orlando Rose, a former San Diego Police Officer has been with Starside for over 8 years in a supervisory role, with managerial experience in jail operations, booking, and processing. The following are Starside's proposed leadership team for the City of Baldwin Parr: Transition Manager / Executive Mr. Robert Coventry, CPP Detention Services Division Director Mr. Orlando Rose Detention Services Division Manager Mr. Christopher Chae Detention Services Division Asst. Manager Mr. Michael Boom Baldwin Park Jail Account Manager A highly ualified City approved Mana er DETENTION SERVICES a SECURITY (ARMED/ UNARMED/ PATROL) a PROTECTION a INVESTIGATION e TRAINING a LOCKSMITH EXECUTIVE SUMMARY Starside Security & Investigation, Inc. (Starside) is a minority, woman -owned small business that is headquartered in Diamond Bar, CA with offices throughout Southern California. Starside is the incumbent on this account and is especially committed to providing low -risk, high -quality Jailers and Transportation services for municipalities in Southern California. Starside has employed and trained over 3000 professionals to provide comprehensive exceptional services for customers across both private and public sectors, giving us an enterprise understanding of industry -wide best practices and innovative approaches. Starside specializes in Detention Officer (DO), Custody Officers (CO) and Prisoner Transportation Services and we currently provide those services to customers including (but not limited to): United States Marshals Service (USMS) in San Diego, California and the states of Arizona, New Mexico, and Texas, the US Immigration and Customs Enforcement (ICE), Homeland Security & Investigation (HSI), the Federal Bureau of Investigation (FBI), Drug Enforcement Administration (DEA) and The GEO Group (GEO) in San Diego and El Centro. Our fastest growing corporate capabilities are contract Custody and Detention Officers and Prisoner Transportation services, largely because we uniquely° understand that a collaborative, flexible, and customized management approach is a requirement to successfully manage those tasks in a municipal contracting environment. Since our first Federal contract award in 2004, Starside has successfully managed over 30 Prime detainee transportation contracts representing over $95M in value. We now provide over 15,000 labor hours of DO services in San Diego alone each month. We excel at our DO work not only because we are already providing these services to USMS, DEA, FBI, ICE, HSI, GEO and Department of State Hospitals (California) programs, but we also understand our customer missions and the contracting mechanisms upon which our DO services rely. As a detainee transportation provider and professional liaison for the USMS DO / Prisoner Transportation Services Program since 2013, Starside features and benefits of Starside's proposed solution to RFP requirements are outlined below: ✓ Key Personnel Resumes: Starside proposes a fully committed team of fully qualified key personnel currently employed at Baldwin Park Jail led by Starside's COO Mr. Robert Coventry, CPP and a staff of Jailers who are already cleared, trained, and certified to work onsite at the Baldwin Park City Jail. Each key personnel presented is a current program incumbent, whose institutional knowledge and preparedness ensures that Baldwin Park, the Jail, and the public enjoys continuity of all operations through transition and beyond. ✓ Transition Plan: As the incumbent our close working relationship with The City of Baldwin Park Police Department, the transition would be seamless. Starside has demonstrated a transition approach that incorporates best practices learned from over 24 years of contract transition experience. The merit of our approach is evidenced by how we completed our 2013 USMS award transition -in with 85 Detention Officers in under 20 days during the holidays. We are committed to maintaining a high standard of communication, cooperation, and professionalism during transition activities that occur within our multi - contractor environment. All Custody Officers already meet or exceed the minimum requirements set by the California Board of State and Community Corrections. Starside maintains the appropriate staffing levels as directed by the city. ✓ Safety and security protocols: Starside handles over 15,000 hours a month of Detention Services in San Diego alone and has policies and procedure and post orders that all Custody Officers must read and t-1 DETENTION SERVICES ® SECURITY (ARMED/UNARMED/PATROL) ® PROTECTION ® INVESTIGATION o TRAINING e LOci<6MITH Starside has them posted at all accounts for easy access. Starside maintains the appropriate staffing levels to ensure the safety and security of inmates, staff and visitors. ✓ Inmate management procedures: Starside assts with inmate booking procedures, including fingerprinting and photographing, as directed by jail facility staff. Starside also transports inmates to various counties for court Monday through Friday. Starside maintains accurate records and logs of all jail activity as required by the city. Starside uses the latest Jail management software and has passed all inspections with a 100% rating. ✓ Communication Management Plan: Starside maintains open communication with The City of Baldwin Park Police Department, and Jail Management and plans to have monthly meetings with the Jail Commander and other designated representatives of the City of Baldwin Park Jail. Starside's directors and management are available 24/7 for the city of Baldwin Park and can respond immediately to any inquiries or questions. ✓ Quality Assurance Plan: Starside has Policies and Procedures that have been implemented and strictly adhered to, Starside's COO has access to the Jail 24/7 and is committed to perform spot checks on staff in person as well as telephonic checks at least daily. Starside has 24/7 supervision that will be available for all Custody Officers if they have any questions regarding the Care, Custody and Control of inmates. Starside maintains the scheduling, handles payroll and human resources for all Custody Officers assigned to the City of Baldwin Park. ✓ Project Organizational Chart: Starside is a very organized corporation, that runs lean and mean, Starside is not top heavy, and all supervisory staff work together to support the mission. Mr Robert Coventry, CPP Starside's Chief Operations Officer Mr. Orlando Rose Detention Services Division Director Mr. Christopher Chae I Detention Services Division Manager Mr. Michael Boom Detention Services Division Assistant Manager Vacant will be filled by Oct 1 Baldwin Park Jail Manager Custody Officers Baldwin Park Jail DETENTION SERVICES @ SECURITY (ARMED / UNARMED /PATROL) e PROTECTION e INVESTIGATION e TRAINING ® LOCKSMITH Why Starside? Starside is the incumbent at Baldwin Park Jail since December 2020 and is fully capable of performing 100% of program requirements as we are experienced in inmate care custody and control, transportation, and safety assurance — qualities emphasized in our four years of experience as the incumbent. With over 12 years of experience supporting the objectives of this specific Request for Proposal, we understand exactly what is required to support Baldwin Park in all business functions spanning from managing the day-to- day operations of the Jail to supporting the city's long-term strategic objectives: DETENTION SERVICES 0 SECURITY (ARMED/UNARMED /PATROL.) 0 PROTECTION 0 INVESTIGATION ® TRAINING o LOCKSMITH LEASE SEE BELOW TABLE OF CONTENTS Experience and Past Performance 1-5 Executive Summary 6 Experience and Qualifications 10 Community Outreach 11 Five References 12 Three most relevant references (other than Baldwin Park Jail) 13 USMS San Diego, (USMS) 13 The GEO Group, (GEO) 14 Homeland Security & Investigation, (HSI) 15 Cost Breakdown (Per Year) 16 Training and Transition 18 Transition verification of training 21 Training Outline 22 City Jails Outline 22 Adult First Aid / CPR 22 STC Corrections Officer Core Course (200 Hours) 22 Manager and Administrator Course 22 80 Hour Orientation 24 Week 1 Outline 25 Week 2 Outline 26 Orientation Checklist (80 Hours) 27 24 Annual training program descriptions 34 Key Personnel 38 Detention Services Division Director, Mr. Orlando Rose 39 Detention Services Division Manager, Mr. Christopher Chae 40 Detention Services Division Assistant Manager. Mr, Michael Boom 42 Self -Inspection Checklist 43 Certified Jail Officer Training 44 Certificate of Insurance 48 Private Patrol Operator License (Security Company) 49 Private Investigator License 50 Locksmith Company License 51 City of Baldwin Park Professional Services Agreement 52 DETENTION SERVICES ® SECURITY (ARMED/UNARMED/ PATROL) e PROTECTION ® INVESTIGATION a TRAINING e LOCKSMITH Starside is the Incumbent at the City of Baldwin Park Jail and has numerous state, local and federal accounts guarding Inmates /detainees and transporting them to facilities throughout Southern California. Starside's Detention Services Division is led by Starside's Licensee and Chief Operations Officer, (COO) Mr. Robert Coventry, CPP and Mr. Orlando Rose, Mr. Rose is a former San Diego Police Officer and Has been with Starside as a Program Manager for over 8 years. Starside started performing detention services in December 2013 and has over 150 Detention Officers and Transportation Officers to fill any vacancies and 2 Reserve Custody Officers Starside would like to maintain at the jail. Starside is proposing to maintain Starside's incumbent staff, with a new highly qualified Jail Manager. Starside also proposes to utilize Starside Detention Officer Supervisors and Starside's Corrections Field Training Officers to make sure the training at the Baldwin Park Jail exceeds Title 15 and any requirements The City of Baldwin Park has on the Statement of Work, Starside Security & Investigation, Inc., is in Diamond Bar, CA, where the Los Angeles, San Bernardino and Orange Counties meet. This affords Starside's Executives the flexibility to perform unannounced site visits to accounts in Southern California and the proximity to Baldwin Park is a huge benefit. Starside has a Private Patrol Operators License, Private Investigators License, and Locksmith License in California. Starside in incorporated in California and Ms. Yvonne Coventry is the sole shareholder, making Starside a Woman, Minority Owned Small Business. Starside has superior references and the knowledge and experience to perform above expectations. Starside has over 12 years' Experience in Corrections and Detention and over 30 years of High -Profile Security. INC DETENTION SERVICES 0 SECURITY (ARMED/UNARMEDWATROL) 0 PROTECTION W INVESTIGATION - TRAINING a LOCKSMITH At Starside, we believe that a thriving community is the foundation of a successful and sustainable future. That's why we are committed to giving back and making a positive impact in the communities in which we serve. Starside has provided services in -kind to the American Cancer Society and Autism Speaks. We are donors to the Trevor Project, Austin Central Food Bank, City of Austin school backpack drive, Cal Poly Pomona - Poly Food Bank and Veterans Resource Center, Tunnel to Towers Foundation and the Scleroderma Foundation. In Baldwin Park, Starside answered the call for Sierra Vista High School for the school year to donate school supplies and equipment for the students. We have included the thank you notes from the Sierra Vista High School teachers. We are pleased to have donated and wish all the students a wonderful school year. Dear Starside Security Yvonne Coventry, You absolutely made my day when I saw that you had so generously funded my request for mobile whiteboards. This year I have a very big AVID class of sophomores. We will definitely need additional whiteboards for the tutorials groups that we have each week. Thank you so much! We appreciate all that you do to help us achieve our educational goals. With gratitude, Ms. Gutierrez Dear Starside Security Yvonne Coventry, My students and I are grateful and honored to receive your donations. Please know that your thoughtfulness and generosity not only makes welcoming my students this year more meaningful 11 DETENTION SERVICES a SECURITY(ARME-DiUNARMED IPATROL) a PROTECTION 9- INVESTIGATION a TRAINING a LOCKSMITH but also helps them know that someone cares for their needs, and believes in their potential. Your kindness also makes me smile and motivates me to continue to give back to my students so that they can go forward to become wonderful individuals who find success in their future. I appreciate and value you -thank you! With gratitude, Ms. Kittlaus Dear Starside Security Yvonne Coventry, Thank you for making this project happen. I am so excited to tell my students that they will have the necessary supplies for my class this year. Your generosity warms my heart and made my day. I cannot thank you enough, I did not think that this project would be funded in time. With gratitude, Mrs. Rosewitz Account Name Phone Email City of Baldwin Captain Joshua Hendricks (626) 813-5226 jendricks@Baldwinpark.com Park Jail Project Size Type of Services Start Date Description $ 400,000.00 Jail Manager / Jailers 12/2020— Starside provides Custody Approximately 12/2024 Officers and Transportation to (fluctuates various courts in the region for because of Pay the City of Baldwin Park to to Stay) include Pay to Stay. Account Name Phone Email USMS San Diego Kris Stephens, DUSM (619) 778-6752 Kris.stephens@usdoj.gov / Texas Project Size Type of Services Start Date Description $ 33,800,000.00 Detention Officers / Transportation 12/2013, Starside provides Detention Officers Current 2020 — Officers and Transportation 2025 Officers to the United States Marshals Service in San Diego, Dallas, Albuquerque, Phoenix, Austin, Tyler, Houston and San Antonio Account Name Phone Email GEO San Diego Christopher Carney Chief of 5ecurit 619 380-3430 ccarney@geogroup.com. Project Size Type of Services Start Date Description $ 3,200,000.00 Detention Officers 09/2019 Starside provides Detention (Annually) Officers for Hospital Watch for The GEO Group in San Diego. 12 DETENTION SERVICES b SECURITY (ARMED/UNARMED/PATROL) ® PROTECTION b INVESTIGATION o TRAINING a LOCKSMITH Account Name Phone Email GEO El Centro Fereti Semaia, Warden 661 208-9410 fsemaia@geogroup.com Project Size Type of Services Start Date Description $ 1,000,000.00 Detention Officers / Transportation 03/20 Starside provides Detention (Annually) Officers Officers and Transportation Officers to The GEO Group in Imperial County. Account Name Phone Email Homeland Cynthia Manalo, Contract Officer (619) 247-4710 Cynthia.manalo@ice.dhs.gov Security Project Size Type of Services Start Date Description $ 3,400,000.00 Unarmed and Armed Detention 07/2015 Starside provides Armed Armed Transportation Officers for Current 2020 -- Transportation Officers for HSI. HSI Detainees 2025 Starside has provided a description of the three most relevant service contracts held by the firm within the last five years, one page per project, to include: Client Name United States Marshals Service, (USMS) (a) Role of Firm: Provide Armed Detention Officers for Transportation and hospital watch for the United States Marshal's Service. (b) Dollar Value of Services: $ 32,292,026.35 (09/20 - 08/25) $ 12,700,000.00 (02/20 - 08/20) $ 37,600,000.00 (12/13 - 02/20) (c) Dollar Value of Fee: (d) Description of Services: Starside provides Project Management, 24/7 Supervision and Armed Detention Officers to provide Transportation to/from federal facilities and perform hospital watch on all federal detainees arrested on federal crimes if they are rejected from the jail. Starside also transport inmates / detainees from facility to facility, one such transport is from FBOP Victorville to San Diego Cellblock, this is daily Monday thru Friday. (e) Staffing: This is as needed, Starside has over 80 Detention Officers Assigned to this account 13 DETENTION SERVICES o SECURITY (ARMED/ UNARMED I PATROL) ® PROTECTION o INVESTIGATION G, TRAINING v LOCKSMITH (f) Duration of providing Service: Starside has had this account since 12/2013 (g) Relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project: Kris Stephens, Deputy United States Marshal (619) 778-6752 kris.stephens@usdoj.gov Client Name (a) Role of Firm: (b) Dollar Value of Services: (c) Dollar Value of Fee: (d) Description of Services: The GEO Group, (GEO) Provide Armed Detention Officers for Transportation and hospital watch for The Geo Group. $ 4,250,000.00 (Annually) Starside provides Armed Detention Officers to performs hospital watch on federal detainees assigned to GEO's Facility in San Diego and Imperial County. Starside also transport inmates / detainees from Imperial County facility to the hospital and to San Diego if needed. (e) Staffing: This is as needed, Starside has over 50 Detention Officers Assigned to this account (f) Duration of providing Service: Starside has had this account since 9/19 (g) Relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project: Christopher Carney, Chief of Security (619)380-3430 ccarney a cieo�c�oup com 14 DETENTION SERVICES ® SECURITY (ARMED IUNARMED /PATROL) 0 PROTECTION ® INVESTIGATION TRAINING LOCKSMITH 15 DETENTION SERVICES e SECURITY (ARMED I UNARMED I PATROL) ® PROTECTION ® INVESTIGATION a TRAINING p LOCKSMITH Client Name Homeland Security & Investigation, (HSI) Immigration and Customs Enforcement, (ICE) Department of Homeland Security, (DHS) (a) Role of Firm: Provide Unarmed and Armed Detention Security Officers and Armed Transportation Officers to transport federal detainees for Homeland Security. (b) Dollar Value of Services: $ 3,400,000.00 (c) Dollar Value of Fee: (d) Description of Services: Starside provides Armed Transportation Officers to transport detainees arrested by HSI. Starside transports to facilities in San Diego and Imperial Counties. Starside receives detainees from the US/Mexico Border or any field office as needed. Starside processes, searches accounts for property, bags property and deposits cash into detainees account when processing. Starside transports detainees that are rejected from the facility or if they have to go to the hospital and provides Unarmed and Armed Security Detention Officer. (e) Staffing: This is as needed, Starside has over 25 Detention Security Officers assigned to this account (f) Duration of providing Service: Starside has had this account since 7/2015 (g) Relationship to client: Starside is the Prime Contractor (h) Contact name, position, entity name, telephone number, fax number, and email address for each project: Cynthia Manalo, Contract Officer (619) 247-7410 cvni.hia.ma_nalo ice.dhs.gov 16 DETENTION SERVICES 6) SECURITY (ARMED IUNARMED /PATROL) 0 PROTECTION ! INVESTIGATION o TRAINING o LOCKSMITH al in Park City Jail Operations (Staride Security & Investigation, Inc. and The City of Baldwin Perk) Budget Proposal Dated September 3, 2024 BASE PERIOD OPTION YEAR 1 OPTION YEAR 2 12/1/24-11/30/25 12/1/25--11/30/26 12/1/26-11/30/27 STAFFING $ 342,024.00 $ 342,024.00 $ 342,024.00 CUSTODY OFFICERS 4 FTE'S PLUS ACCOUNT MANAGER SALARIES, BENEFITS, CERTIFICATION INSURANCE $ 33,624.00 $ 33,624.00 $ 33,624.00 OPERATING COST $ 40,604.40 $ 40,604.40 $ 40,604.40 TRAINING PERMITS CERTIFICATIONS G&A INMATE FOOD CONSULTING FEE (12.5%) TOTAL PERIOD $ 416,252.40 $ 416,252.40 $ 416,252.40 BILLING WILL BE AT THE FOLLOWING HOURLY RATES: HOURLY RATE / PAY RATE OVERTIME* CUSTODY OFFICER $ 29.25 / $ 22.50 $ 36.56 ACCOUNT MANAGER $ 47.84 / $ 38.46 * SALARY * ACCOUNT MANAGER SALARY IS $ 80,000 PER YEAR *OVERTIME WILL BE BILLED IF EXTRA SERVICE IS REQUESTED WITHOUT 48 HOUR NOTICE, OR IF MORE THAN CONTRACTED STAFF MEMBERS ARE NEED. 17 DETENTION SERVICES 0 SECURITY (ARMEDIUNARMEDIPAYROL) ® PROTECTION 0 INVESTIGATION a TRAINING e LOCKSMITH ACCOUNT MANAGER IS A SALARIED POSITIONS. ALL STAFF WILL BE MAINTAIN THEIR HEALTHCARE UP TO $ 300 PER MONTH, 80 HOURS OF VACATION AFTER 1 YEAR, 56 HOURS OF SICK TIME AFTER 1 YEAR. ALL PAY RATES ARE MINIMUMS. THE ACCOUNT WILL BE STAFFED AS REQUESTED UP TO 216 HOURS A WEEK ACCOUNT MANAGER WILL WORK MONDAY THRU FRIDAY, 0800 - 1700 TO HANDLE ANY ISSUES, AND MONITOR THE COURT TRANSPORTS. AND WILL AVAIL HIMSELF ON WEEKENDS IF NEEDED. CUSTODY OFFICERS: SUNDAY THRU SATURDAY 24 HOURS FRIDAY AND SATURDAY AN ADDITIONAL JAILER FROM 2000 -- 0400 HOURS MIGHT FLUCTUATE DUE TO TRAINING AND DEMAND PROPOSED INCUMBENT STAFF: STARSIDE WILL KEEP ALL OF OUR INCUMBENT STAFF, INCREASING THEIR PAY FROM $ 21 TO $ 22.50 AND HIRE A QUALIFIED JAIL MANAGER TO REPLACE JULIO MARTINEZ, WHO STARTED A COMPETITIVE COMPANY. ALL OF STARSIDE'S INCUMBENT EMPLOYEES HAVE A CALIFORNIA GUARD CARD AND HAVE PASSED A STARSIDE'S DETENTION SECURITY SERVICES DIVISION BACKGROUND 18 -----------� S INWROATION IH DETENTION SERVICES SECURITY (ARMED/UNARMED /PATROL) i PROTECTION a INVESTIGATION TRAINING ® LOCKSMITH Starside Security & Investigation, Inc., (Starside) enthusiastically embraces all training requirements that would be requested by the Baldwin Park City Jail, The Jail Administrator, Jail Supervisor and Jailers will receive all training in accordance with the standards established by the Corrections Standards Authority, as set forth in the California Code of Regulations, Title 15, commonly referred to as the Standards and Training for the Corrections Program (STC). Starside will hire individuals for the two (2) openings at the City of Baldwin Park Jail who possess the necessary training and will ensure all staff completes the Corrections Officer Core Course training within one year of the assignment to the City's Jail. We assure the City more than 50% of all staff assigned to the Jail will have completed the "Core Course." Starside's Chief Operations Officer Mr. Robert Coventry, CPP and Starside's Detention Project Manager both sit on the Grossmont College Advisory Board for the Adult Corrections Core Course and help develop new procedure and review the training curriculum for Grossmont College and would use the curriculum for Baldwin Park Jail. As noted previously in this proposal, we have many highly trained, motivated staff currently working at our Southern California Detention Division who have expressed their desire for reassignment. Should we be offered the contract, we anticipate absorbing the Incumbent staff - fully trained and recipients of all Title 15 certifications - to the City for review, Each employee will not only receive (or possess) the initial STC program but will receive 24 hours of STC refresher training on an annual basis. Starside utilizes an external resource with appropriate certifications for providing the STC program competencies. Orientation Training and On -The -Job Training are clearly described in the Proposal. Should the Baldwin Park City Jail state requirements for some Orientation Training to be completed concurrently with actual service, we prefer to conduct an 80-hour Orientation Program in which all staff designated for assignment to the City's Jail would attend. The 80-hour program with all staff in attendance offers several benefits: High quality uniform training for all staff Opportunities to build cohesiveness and teamwork Offers an efficient approach in which instructors address specialty topics and capture all staff in one session Staff gain better understanding of the company's and City's expectations through exposure to questions and discussion Ultimately, training as "one team" results in better performance for the City Police Department As part of the 80-hour orientation program, Starside will ensure an approved vendor, endorsed by the American Red Cross or American Heart Association, conducts a Basic First Aid and CPR course and that all staff are certified in Basic First Aid/CPR during the Orientation. All Orientation training participants will complete a minimum four (4) hour class on handling criminal offender record information. Starside acknowledges the City must conduct this training and upon 19 DETENTION SERVICES 0 SECURITY(ARMED/UNARMED/PATROL 0 PROTECTION e INVESTIGATION a, TRAINING v LOCKSMITH contract award we would coordinate a training location, date, and time during the Orientation training that is convenient to the City's instructor. Starside understands a general Fire and Life Safety training session, established by the Jail Bureau Manual, must be conducted as part of the 80-hour Orientation Program. Starside takes its responsibilities for Life Safety very seriously and with the City's Permission, will supplement the jail Manual training with course material we provide all staff in the company. Specifically, Starside partners with Mount San Antonio College and Grossmont College, so that every Fire Safety Officer in the company attends a one -week session at the college and is certified in the OSHA Correctional Safety Officer Certificated Program. Our Chief Operations Officer, Mr. Robert Coventry, CPP and Starside's Director of Detention Services Mr. Bert Carter, CCM, will conduct a training session during the 80-hour Orientation program on Life Safety using material from the Grossmont College Adult Corrections Course. Starside further understands and welcomes other requirements that would meet the Baldwin Park City Jail requirements. Moreover, we welcome any assistance the City wants of offer during the 80- hour Orientation (or later, On -the -Jab training or other training). Upon contract award, our Director of Detention Services Division, Mr. Orlando Rose and Starside's COO Mr. Robert Coventry, CPP, will meet with officials designated by the City to organize the details of the 80-hour Orientation program, including location at the Department, dates, and instructors from the City as well as time the City's instructors need for their sessions. The Orientation program will be a collaborative effort that has been a success at the City of Baldwin Park Jail since December 2020. During the 80-hour Orientation Training program, we propose as part of a transition in services that City Jail representatives, Orientation class participants, and Mr. Orlando Rose, Director of Detention Service Division, be permitted to participate together in a couple of sessions over a two -week period on -site at the Jail to gain exposure to the Jail work processes, Again, we want to emphasize we are very experienced in services outlined in this Proposal due to Starside being the incumbent and our current detention operations in Southern California USMS, H.S.I., GEO and The Department of State Hospitals, (California) accounts. Due to this experience, along with the expertise of maintaining a perfect 100% on all inspections since 12/20 at the Baldwin Park Jail, we are very confident we could maintain the City's perfect record, Pay to Stay and any requirements unique to Baldwin Park. We believe Starside's 80-hour Orientation Training program we have proposed, combined with our hiring of the best talent available, will provide a solid foundation for operating the City of Baldwin Park Jail at the highest performance levels to ensure the City's satisfaction with our services. However, we recognize training does not stop once the contract service begins. Philosophically, Starside believes we can retain our talented staff and achieve operational excellence if we continue to invest in training for our staff. To that end, Starside has developed an innovative "Corrections Training Officer" program in conjunction with the Center for Innovative Public Policy in Naples, Florida. This program expands on classroom training and focuses on On -The -Job Training. 20 � S� l . 1i�A17Qt� MSC: DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED /PATROL) 0 PROTECTION m INVESTIGATION o TRAINING + LOCKSMITH Staff are expected to demonstrate the knowledge and the actual, hands-on skills to progress to a level in which they are certified as completely competent in all job tasks. At the City's Jail, we plan to use Orlando Rose, Director Jail Operations and a highly qualified Jail Administrator to provide OJT training using Starside's Field Training Officers. Staff will demonstrate skills in a variety of jail work procedures before they are certified as fully competent by Starside standards. We will complete the OJT training for all staff using the innovative Field Training Officer process within two weeks of the contract's service start date. Attached is a Training checklist that will be completed for each staff member to certify their competency in all Jail work responsibilities Beyond Orientation and On -the -Job Training, Starside will continue to meet all annual training requirements. Attached is a proposed training program to meet the requirement for 24 hours of annual training. Starside continually trains our jail and detention staff, Starside's Project Management Team picks a subject monthly and all detention staff is trained on that subject, we use this monthly training to refresh staff and to keep up to date on important real time corrections issues. Moreover, in keeping with Starside's philosophy we will maintain a career development plan for each of our staff assigned to the City's Jail to identify goals for everyone. We will also develop goals for the collective staff to foster the best performance possible. 21 DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED/ PATROL) @ PROTECTION o INVESTIGATION o TRAINING a LOCKSMITH As noted in the description of how Starside will continue to train our employees to operate the City of Baldwin Park Jail Facility, we hope the city would approve our proposal to include an on -site Jail orientation during the 80-hour Orientation Training program. We believe two short sessions during Orientation, perhaps each session about 2-4 hours in length of time, would provide adequate familiarization for a seamless transition. Please keep in mind we express this high level of confidence knowing we will possibly be assigning high -quality staff from currently operating jails (subject to the City's approval). Starside will rely on our close partnering with the Baldwin Park Police Department to assist in matters involving shared information or support, to include; Starside requests Point of Contact for communicating issues affecting Jail operations Starside requests access to the latest jail manual for areas requiring policy/procedural reliance, Starside has one but needs to confirm it is the latest Starside requests inclusion of Police Department activities affecting Jail operations Starside requests courtesy notifications of pending audits/inspections/tours of the Jail 22 DETENTION SERVICES • SECURITY (ARMED/ UNARkIED /PATROL) 0 PROTECTION a INVESTIGATION o TRAINING a LOCKSMITH TRAINING TI CITY JAILS TRAINING OUTLINI All Custody Officers are required to attend this course ever 2 years to be certified by the American Red Cross (Rio Hondo Chapter) Training covers all aspects of first aid & CPR as required per title 15 STC CORRECTIONAL OFFICER CORE COURSE- 200 HOUR COURSE All Custody Officers need to attend this training within the first year of employment. It is required by title 15 to have completed this course to maintain employment. Training covers topics specific to city and county jails. Training includes Drug Awareness, Suicide Prevention, Gang Affiliation, Court Transportation, Food Management, Juvenile Detention, Sanitation, Public Visitation, Inmate Rights, Inmate and Staff Security, Emergency Evacuation, and Report Writing. There are 5 tests that test the staff on those topics. There is also a physical agility test that includes: 1.5-mile run, sit-ups, push-ups, dummy drag, pull-ups, and agility test. MANAGER AND ADMINSTRATIOR CORE COURSE (MACC) — 80 HOUR COURSE All Jail Managers and Supervisors need to complete this course within 1 year of being assigned to a jail management position per Title 15. Training covers various management topics such as: Budget, Title 15, Time Management, Policy and Procedures, Litigation, Public and Private Contracts, Jail Inspection, etc. FACILITIES) All Custody Officers will complete 8 or 24 hours (depending on what type of jail they are assigned) every year after they have completed the STC Core Course. It is required by Title 15 that every jail employee be refreshed in any jail specific training. The training is broken up into 3 (8 hour) classes, with different topics being taught each day, Topics include but not limited to: Drug Awareness, Suicide Prevention, Gang Affiliation, Court Transportation, Food Management, Juvenile Detention, Sanitation, Public Visitation, Inmate Rights, Inmate and Staff Security, Emergency Evacuation, and Report Writing. 23 DETENTION SERVICES 0 SECURITY (ARMED IUNARMED /PATROL) V PROTECTION o INVESTIGATION e TRAINING ® LOCKSMITH All Jail Managers and Supervisors are required to have 24 hours of refresher training ever year after completing the MACC Training. The training is 3 (8 hour) classes. Topics include: Budget, Title 15, Time Management, Policy and Procedures, Litigation, Public and Private Contract, Jail Inspections, etc. 2 WEEKS ON THE JOB TRAINING — (8- HOURS) Every jail staff will be trained on the job for the first 2 weeks of employment. The training will be given by the jail manager. All job duties and policies will be covered in the training for that specific jail. Documentation of all training topics will be kept in the employee file. 24 DETENTION SERVICES SECURITY (ARMED IUNARMED PATROL) PROTECTION o INVESTIGATION TRAINING LOCKSMITH INC,SECURITY & INVESTIGATION s 25 DETENTION SERVICES o SECURITY (ARMED / UNARMED /PATROL) 0 PROTECTION e INVESTIGATION o TRAINING m LOCKSMITH Baldwin Park City Jail Week 1 00 Hour Orientation Training Monday Class 0800 — 1000 Welcome to the Baldwin Park City Jail 1000 — 1200 Standards of Employee Conduct 1300 — 1700 Department of Justice Criminal Offender Record Information Tuesday 0800 — 1700 Baldwin Park City Jail Policy Manual Wednesday 0800 — 1200 Fire and Life Safety (Jail Procedure Manual) 1300 — 1400 Starside Fire and Life Safety Review 1400 — 1500 Sexual Harassment 1500 — 1700 Suicide Intervention / Prevention Thursday 0800 — 1700 Red Cross CPR / First Aid Friday 0800 — 1000 Universal Precautions / Blood Borne Pathogens 1000 —1100 Personal Protective Equipment 1100 — 1200 PREA (Prison Rape Elimination Act) 1300 — 1600 Cultural and Ethnic Sensitivity 1600 — 1700 Cross Gender Detainee Supervision 26 kho Im DETENTION SERVICES SECURITY (ARMED/UNARMED/PATROL.) 0 PROTECTION a INVESTIGATION TRAINING-o LOCKSMITH WEEK 2 Monday Class 0800 — 1700 Communication Skills/Counseling Techniques Tuesday 0800 — 1700 Jail Familiarization: Intake booking & Release Procedures Housing Policy, Property Storage Equipment, Reporting Documentation Wednesday 0800-1000 Security Threat Groups 1000 — 1200 Direct Supervision of Offenders 1300 — 1500 Professionalism and Ethics 1500 — 1700 Contraband Control Thursday 0800-1000 Detainee Rules and Regulations 1000 — 1200 Report Writing 1300 —1600 Searches and Shakedown Techniques 1600 —1700 Detainee Property Procedures Friday 0800 —1200 Emergency Plans and Procedures 1300— 1500 Use of Force 1500— 1600 Tool and Key Control 1500-1600 Counts Starside 27 DETENTION SERVICES ® SECURITY (ARMEDIUNARMEDIPATROL) ® PROTECTION o INVESTIGATION m TRAINING e LOCKSMITH Custody Officer Candidate: Field Training Officer (Circle One): CUSTODY OFFICER JAIL / HOLDING FACILITY Last Name First Name Hammond Macias McBride Harris After each subject has been successfully completed, both Candidate and Field Training Officer (FTO) shall initial and record the date below for each of the subject module on this training record, Training will not be complete until all modules have been covered and a test has been completed, and the Training Record has been approved by the Director of Detention Services or their designee. c cw , ► 110 " MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS ORIENTATION / HISTORY BALDWIN PARK CITY JAIL JAIL OPERATIONS STANDARDS / REQUIREMENTS REPORTS DAR'S AND IR'S CONFIDENTIALITY OF INFORMATION MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS BOOKING / ARREST FORM S COMPLETE ENROUTE BOOKING DETOX FORM LOGBOOK MEDICAL FORM COMPLETION TELEPHONE PROCEDURES CLASSIFICATION FORM ADDITIONAL CHARGE SLIP G: DETENTION SERVICES ® SECURITY (ARMED/UNARMED/ PATROL) ® PROTECTION INVESTIGATION TRAINING LOCKSMITH Custody Officer Candidate: Last Name First Name MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS SECURITY AND CONTROL INMATE / DETAINEE MOVEMENT INMATE / DETAINEE COUNTS TOOLS AND EQUIPMENT EMERGENCY RESPONSE PLAN SEARCHES PAT DOWN / DETAILED MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS ARRESTEE PROPERTY FORM RECEIPTS ARRESTEE PROPERTY STORAGE SEALED PROPERTY MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS MEDICAL CARE INJURY TO INMATE / DETAINEE CALLING 911 / MEDICAL ASSISTANCE MENTAL HEALTH CONCERNS SUICIDE / ATTEMPTED SUICIDE INMATE / DETAINEE DEATH BOOKING: FINGERPRINTINI MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS INMATE / DETAINEE REGISTRANTS (MEGAN'S LAW) PUBLIC MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS MUG SHOTS REGISTRANTS (MEGAN'S LAW) 29 DETENTION SERVICES 0 SECURITY(ARMEDIUNARMEDIPA PUBLIC TATTOO DOCUMENTATION CRIME ANALYSIS Detention Security Officer Candidate: Last Name ® PROTECTION e INVESTIGATION e TRAINING a LOCKSMITH First Name Module Date Passed Candidate's Initials FTO's Initials LIVE SCAN MACHINE CAMERA REGISTRANTS INK PLATER VEHICLE ,TAIL VAN LOCAL ACCESS COMPUTER CCTV / VIDEO SURVEILLANCE TELEPHONE/FAX EMERGENCY LIGHTING .TAIL MANAGEMENT SYSTEM JMS Module Date Passed Candidate's Initials FTO's Initials Medical Care Injury to Inmate / Detainee Calling 911 / Medical Assistance Mental Health Concerns Suicide / Attempted Suicide Inmate / Detainee Death MODULE DATE PASSED CANDIDATE'S INITIALS FTO's INITIALS JAIL ACCIDENTS .TAIL INCIDENTS ARRESTEE / STAFF INJURY REPORT WATCH COMMANDER NOTIFICATION STARSIDE DIRECTOR / CORPORATE USE OF FORCE TO JAIL ADMINISTRATOR POPULATION (DAILY / WEEKLY / MONTHLY TIMESHEET / OVERTIME AUTHORIZATION 30 ( S U- &IM CATION IOC: DETENTION SERVICES SECURITY (ARMED/UNARMED/PATROL) ® PROTECTION 0 INVESTIGATION TRAINING a LOCKSMITH Custody Officer Candidate: Last Name First Name MODULE DATE PASSED CANDIDATE'S INITIALS FTO's INITIALS SAFETY CHECKS KEY CONTROL INMATE / DETAINEE MOVEMENT LOGBOOK SAFETY CELL US WEAPONS IN JAIL RESTRICTIONS SUICIDE PREVENTION PREA (PRISON RAPE ELIMINATION ACT FIRE SAFETY / FIRE PROCEDURES MODULE DATE PASSED CANDIDATE'S INITIALS FTO'S INITIALS JAIL ALARMS PARAMEDICS FIRE ESCAPES/ATTEMPTED ESCAPES EVACUATIONS HOSTAGES FIRST AID KITS POWER FAILURE RESPIRATOR SCBA EARTHQUAKE PROCEDURES Module Date Passed Candidate's Initials FTO's Initials O.R. Cites $49 Releases Juvenile Cites Bonded Out Bail Bonds Medical Release Module Date Passed Candidate's Initials FTO's Initials To Western Valley Detention To / From Other Agencies Restraints 31 DETENTION SERVICES 0 SECURITY (ARMED I UNARMED / Custody Officer Candidate: Last Name 0 PROTECTION 0 INVESTIGATION o TRAINING o LOCKSMITH First Name Module Date Passed Candidate's Initials FTO's Initials Classification Segregation Telephone Cleaning and Sanitation Destruction / Defacing Property �., Module Date Passed Candidate's Initials FTO's Initials Female Search / by Females Only Hygiene Pregnancy Postpartum Care Lactation Module Date Passed Candidate's Initials FTO's Initials Secure Detention Non -Secure Detention Six Hour Limit Juvenile Logbook Supervision 601 / 602 / 300 WIC Module Date Passed Candidate's Initials FTO's Initials Booking Paperwork Property Release Paperwork 32 DETENTION SERVICES a SECURITY Custody Officer Candidate: ..(ARMED/UNARMED/PATROL) 0 PROTECTION ® INVESTIGATION TRAINING LOCKSMITH Last Name First Name I , Certify and Attest that all of the Training Modules above have been completed and I have a complete understanding of the procedures as defined in training and understand all of the Post Orders for the City of Baldwin Park Jail. I have had the opportunity to ask for clarification and I understand and will follow all training. Signature Employee Number: Witness Signature: Executive Approval Signature: Date: Witness Name: Date: Printed Name: Date: 33 DETENTION SERVICES 0 SECURITY (ARMED/ UNARMED/ PATROL) ® PROTECTION o INVESTIGATION & TRAINING a LOCKSMITH SECURITY & INVESTIGATION INC. 7 M, M. � 34 DETENTION SERVICES SECURITY (ARMEO/UNARMED /PATROL) ® PROTECTION INVESTIGATION TRAINING LOCKSMITH Every year, Starside Security would provide our Baldwin Park Jail employees with 24 hours of in-service training to meet the California Corrections Standard Authority Requirement. In addition, a curriculum, based upon the City's approval and workplace assessments of training needs, would be presented. Topics in every 24-hour training prograrn would include: Curriculum The Suicide Prevention for Custody Officers Course is based upon a presentation by the California Institute for Mental Health titled "On Your Watch — The Challenge of Jail Suicide". Through comprehensive and detailed information and a group discussion session, our employees will develop a rich understanding of suicide risk factors and indicators and suicide prevention techniques for the detention setting. They will also understand that suicide prevention is a shared responsibility and one to be taken with the utmost sincerity. . •� ` . ,.. Curriculum Understanding the ubiquity of workplace problem -solving and the need for conflict resolution, our employees will better learn how to solve and coordinate together. As a company, we will work to provide effective detention solutions for Baldwin Park City Jail — and to do so, it is best that we further our collaborative skills. MUM Curriculum While we consistently communicate with and inform clients, we rely on incident reporting and event detailing to provide the best service possible. In both civil and criminal litigation, corrections and probation operations, written communications remain necessary in our field, Our officers will learn how to concisely, accurately, and effectively present information in an informative and professional manner. This is especially important for probationary sentencing reports and emergency incident detailing. W DETENTION SERVICES e SECURITY (ARMED I UNARMED I PATROL) 0 PROTECTION 0 INVESTIGATION a TRAINING a LOCKSMITH Assisting the Mentally III and the Mentally Disabled Curriculum Unfortunately, mental illness and developmental issues remain profoundly tragic issues for the detention sector. Supportive and precautionary interactions between our employees and those who suffer from these conditions are especially important in providing for the safety of our employees, our detainees, and the Baldwin Park City Jail. In this course, our employees will further their knowledge in identifying potential mental illnesses, safety assurance techniques, as well as incidences in which they may interact with those suspected of mental illness. With guided instruction and a group discussion, we hope to encourage a new approach to support all involved. Custody Ethics — Our Community, Together Curriculum As individuals, members of non-professional and professional organizations, detention officers, and employees of Starside Security and Investigation, we hold ourselves the highest standard in providing for the safety of our clientele, our detainees and ourselves. By holding ourselves to the highest ethical standard, we set the bar for the detention and security industries. Through our capacity as detention officers, we create a new community, together. This course will detail organizational integrity, professional ethical standards, and demonstrate how our officers have and continue to maintain our helpful, kind, and professional reputation in detention services. Personal Stress Curriculum Life can be tough — and as an employee in the detention services industry, our employees face exceptional stress on the clock. Stress is a serious and impactful factor in weakening one's health, but through corporate prevention measures, teambuilding, and personal support structures, we can work towards a healthier and more effective workforce. Through this workshop, our employees will understand the ways that stress can harm the individual in psychological, emotional, and organizational measures. A group discussion regarding trauma is also presented. Stress in Detention Services Curriculum How can we work more effectively? One of the clearest ways to address this question is to work towards a workplace which uses stress for positive impact. Our employees will learn to transform negative stress into motivational energy to pursue our corporate and community mission. As our employees contribute to the Baldwin Park City Jail, we also work towards providing a beneficial community for our employees to grow and learn from. 36 DETENTION SERVICES ® SECURITY (ARMED/ UNARMED / PATROL) ® PROTECTION 0 INVESTIGATION v TRAINING a LOCI<SMITH Current Trends in Organized Crime Curriculum Officers in the detention services industry are constantly presented with the evolving and dangerous nature of organized crime. By learning about current trends in organized crime and commonly used techniques to hide group affiliations, our officers will learn how to effectively protect the Baldwin Park City Jail, the public and our staff from these threats. Curriculum To conclude our session, we further emphasize the importance of effective verbal communication. No matter the conversation participants or topic, it is crucially important that our officers present themselves with care and professionalism. Through this course, we will further provide safer and more effective solutions with collaborative verbal communication. 37 CATION, INAt I Pico, DETENTION SERVICES a SECURITY (ARMEDIUNARMED/ PATROL) 0 PROTECTION 0 INVESTIGATION a TRAINING 4D Loci<smITH SECURITY & INVESTIGATION INC. 38 PW034 DETENTION SERVICES 0 SECURITY (ARAIED/UNARMED/PATROL) 6 PROTECTION 0 INVESTIGATION o TRAINING ® LOCKSMITH Current Position: Detention Services Division Director Degree(s): High School Diploma, Eisenhower High School, Rialto, CA, 2004 Years of Relevant Experience: 9+ years of relevant experience, 6+ years of supervisory experience 2+ years of direct RFQ experience as DO Supervisor supporting Relevant Certifications and Certificates: >4 Certified Law Enforcement Peace Officer Academy, California Commission on Peace Officer Standards and Training, San Diego Regional Public Safety Training Institute at Miramar College, October 2010 >g< Basic Certificate, The Commission on Peace Officer Standards and Training, State of California Department of Justice, October 2011 Field Evidence Technician, Certificate, California State University, Long Beach, March 2012 Relevant RFQ Experience: 2+ years direct experience on RFQ as DO Supervisor Current Functional Responsibilities: Responsible for the supervision of DOS to include a) Preparing work schedules, b) Ensuring DOS receive required training, c) Ensuring proper DO coverage for assignments, d) Managing task performance, e) Implementing Post Orders, f) Preparing reports. Supports DO operations: issue weapons, coordinate transports, provide paperwork for transports, perform in processing duties, perform post checks, provide backup if a detainee is causing issues, provide training, assign the appropriate vehicle to the transport, number of seats etc., coordinates, vehicle maintenance and repairs, perform equipment inventories Employment History: Current Employer- Starside Security & Investigation, Inc. March 2017 — Present Detention Officer (DO) Supervisor Prior Employer — Securitas January 2013 — November 2016 Armed Officer Supervisor + Daily responsibilities as a shift supervisor vary from ensuring all posts are covered and ensuring safety of all officers. Handled all issues officers come across: Stemming from access control, to leaks, emergencies and security breaches, Recording various forms of data and shift activity. Monitoring cameras and access to secure areas. Prior Employer — San Diego Police Department January 2010 — November 2012 Police Officer .b Duties: Duties varied from protecting people to property. Patrolled the areas assigned, which sometimes include entire jurisdictions, respond to calls, enforce laws, make arrests, issue citations, and occasionally testify in court cases. Certified field evidence technician. Certified and trained on gangs, lockpicking and auto theft recovery, a DETENTION SERVICES 0 SECURITY(ARMEDIUNARIAEDWATROL) 0 PROTECTION ® INVESTIGATION o TRAINING a LOCKSMITH CHRISTOPHER CHAE — DETENTION SERVICES MANAGER Christopher Chae brings a total of 20+ years of combined security management and military leadership experience to support the roles and responsibilities of Detention Services Manager. Since 2021, he has served as Detention Officer (DO) Supervisor for Starside, demonstrating extensive knowledge and a successful track record managing detention and transportation contract operations. His role involves day-to-day supervision of personnel resources, including work scheduling, implementing Post Orders, preparing status reports and ensuring effective detention -related task performance in his geographic sector. Prior to his promotion to this supervisory role, Christopher Chae had performed DO duties for Starside over a three-year period, with duties that included transporting booked detainees under the custody of Department of Homeland Security Investigations from the Port of Entries to Federal Prisons, Detention Facilities, and County Jails. This experience prepared him for being knowledgeable about management of all aspects of detainee protection and transportation operations. Prior to his employment with Starside, Christopher Chae had been a shift supervisor for Loomis Armored over a 12-year period, leading teams transporting valuables and currency to their appointed destinations. His leadership experience also includes serving with distinction in the U.S. Marine Corps for four years, during which he instructed and supervised a 12-member team as a Squad Leader. ✓ 20 years professional experience in security management and military leadership ✓ 16 years' experience supervising teams performing security transportation support, including of DHS detainees ✓ Extensive knowledge and with requirements of managing operations in the field of armed security and detainee transportation, developed over lengthy history performing requirements of Armed Transport Shift Supervisor and as a DO/DO Supervisor for Starside ✓ Demonstrated leadership skills evidenced in military as a Squad Leader High School Diploma 2004 Infantry Squad Leaders Course (U.S. Marine Corps) Starside Security & Investigation, Detention Sergeant (Supervisor) 2021 - Present ® Directly managing a shift of 20+ Detention Officers, evaluating work performances, and overseeing Officers workloads. ® Scheduling Officers post assignments and vacations. ® Coordinating with various Federal Agencies such as the U.S. Marshals, F.B.I., D.E.A., H.S.I., and A.T.F. in taking custody of their Inmates/detainees who need medical attention at local hospitals, as well as planning and scheduling for future transportations throughout various locations throughout Southern California • Conducting routine post checks ensuring all Inmates and staff remain secure and safe while also enforcing company policies and disciplinary actions when necessary ® Maintaining an open line of communication between the Chief of Operations, Lieutenant, and other Supervisors keeping them informed of important information 40 Af`,_ p0A110N1K DETENTION SERVICES SECURITY (ARMED ( UNARMED /PATROL) 0 PROTFCTION a INVFSTIr;ATIhN TRAINIAI( m I nrisceeiru • Acting as liaison between the Federal Bureau of Prisons/Facilities and contracting agencies such as the U.S. Marshals ® Counseling Inmates and responding to legitimate questions, concerns, and attorney phone call requests ® Supervising Field Training Officers (Corporals) ensuring they are conducting proper training with Detention Officers and staying up to date on current training curricula ® Conducting vehicle inspections on all fleet vehicles for potential damages and contraband as well as scheduling for routine maintenance and repairs Starside Security & Investigation, Detention Officer 2019 - 2021 ® Monitoring Inmates ensuring restraints rernain secure to prevent escape while also providing security for Medical Staff from potential harm in a hospital setting ® Documenting and reporting Inmate behaviors, Inmate identification, and incidents on a daily activity report/incident reports. • Conducting room searches, pat downs, and Inmate property searches for any contraband such as weapons and drugs ® Responding to ernergency calls on combative Inmates assaulting other Detention Officers and or up to harming themselves ® Transported/booked Detainees under the custody of Homeland Security Investigations from the Port of Entries to Federal Prisons, Detention Facilities, and County Jails while filling out transport logs ® Transported large groups of Inmates under the custody of the U.S. Marshals from Federal Prisons to airports for the Justice Prisoner and Alien Transportation System (JPATS) Loomis Armored, Armed Guard/Courier, Shift Lead 2007 - 2019 ® Skillfully transported armored trucks carrying valuable items and large amounts of currency to their respective destinations ® Monitored the overall loading and unloading of cash, valuables and other important artifacts and ensured proper delivery of the requested items. • Planned for complete security and road directions on various routes ® Communicated with various clients and customers of different Banks and safely delivered the requested amount of cash and coins to them • Provided security while armed for atm technicians while loading cash into ATMs U.S. Marine Corps 2003 - 2007 Honorable Discharge Instructed and supervised a squad of 12 Marines as a squad leader while coordinating combat missions in search of terrorists during 2nd. Combat tour in Iraq Honors and Accomplishments included; e Rifle Expert 3 awards ® Marine Corps Good Conduct Medal Combat Action Ribbon ® Sea Service Deployment Ribbon w/1 star - Iraq Campaign Medal ® Global War on Terrorism Service Medal ® National Defense Service Medal ® 2 Combat Tours in Iraq o Corporals Course (Leadership) « School of Infantry; 0311 Rifleman 41 DETENTION SERVICES 0 SECURITY (ARIAED/ UNARMED/ PATROL) 0 PROTECTION 0 INVESTIGATION *TRAINING e LOCKSMITH r. Michlael Boom Current Position: Detention Officer (DO) Supervisor supporting USMS, HSI, FBI, DEA, ATF and US Postal Inspector Degree(s): AA Business Management, High School Diploma Years of Relevant Experience: 30+ Years of leadership and relevant experience Relevant Certifications and Certificates: United States Army Ranger School — Fort Benning, Georgia, Ranger Tab Awarded, 1994 •°•• Organizational Strategic Leadership, United States Army Sergeants Major Academy, Fort Bliss, TX 2004 Bronze Star, Iraq, October 2005 •:• 172nd Infantry, Afghanistan, Bronze Star, November 2008 •:• 82nd Airborne, Afghanistan, Bronze Star, March 2012 Bronze Star 82nd Airborne, Iraq, October 2013 Legion of Merit, April 2013 • California Guard Card, Security officer Levels 1-3, Permit to carry exposed firearm. Allied Security, Sacramento, CA 2014 Relevant RFQ Experience: 5+ years -experience as Detention Officer Supervisor Current Functional Responsibilities: Responsible for the supervision of DOS to include a) Preparing work schedules, b) Ensuring DOS receive required training, c) Ensuring proper DO coverage for assignments, d) Managing task performance, e) Implementing Post Orders, f) Preparing reports. Supports DO operations: issue weapons, coordinate transports, provide paperwork for transports, perform in processing duties, perform post checks, provide backup if a detainee is causing issues, provide training, assign the appropriate vehicle to the transport, number of seats etc., coordinates, vehicle maintenance and repairs, perform equipment inventories Employment History: Current Employer- Starside Security & Investigation, Inc. September 2015 — Present Detention Officer (DO) Supervisor •.< Government Services Sergeant for USMS, DEA, HSI, FBI, and other Federal detainees •. Supervise Armed Detention Officers in execution of their duties Schedule Detention Officer Shifts, conduct detainee transports Prior Employer — Sutter Hospital / Universal Protection Service February 2015 —August 2015 Security Supervisor Supervised the Security guards in monitoring C-Cure 800/9000 security systems and over 80 Pelco/Axis PTZ cameras, badging and following stringent access control procedures for IT personnel and contractors. Managed access list of two facilities, scheduled all shifts and made recommendations for access control and security initiatives. This hospital data center is the largest in Northern California and was a 24/7 operation resembling a GSOC Relevant Prior Employer — US Army 42 Command Sergeant Major � Slld t . .� GA�M01'� IHC•.. DETENTION SERVICES r SECURITY (ARMED/UNARMED /PATROL) 0 PROTECTION ® INVESTIGATION o TRAINING e LOCKSMITH BALDWIN PARK CITY JAIL ELF -INSPECTION CHECKLIST 1, Custody Logs for accuracy / completeness / up to date: 2. Detention Logs for accuracy / completeness / up to date: 3. Training Requirements (up to date on STC requirements) 4. Security Checks, half-hour checks are up to date and completed 5. Jail counts accurate 6, Visiting Area(s) general cleanliness 7. Booking Area, general cleanliness and organized 8. Posting of mandated signage 9. First Aid Kits (properly stocked and not expired) 10. Suicide Kits 11. Breast pump (sanitized and wrapped) 43 DETENTION SERVICES 0 SECURITY (ARMEDIUNARMED/PATROL) 0 PROTECTION ® INVESTIGATION a TRAINING e LOCKSMITH 12. Lice Solution 13. Kitchen Area: Food Expiration Dates Cleanliness of service counter, microwave, under microwave and serving cart * Cleanliness of Refrigerator, freezer and floors Check seals on Refrigerator / freezer Utensils cleaned and stored No cleaning supplies left in Kitchen Check Temperature of Freezer / Refrigerator Notes: 14. Cleanliness of Cells: Calcium buildup in sinks, toilets and showers Mold / rust in shower areas Bunk bed areas, dust and dirt buildup Cleanliness of floors Condition of Mattress / Bedframe Dust buildup on TV compartment Notes: 15. Breathing apparatus, not expired, fully charged: Notes: 16, Fire Extinguishers, not expired, fully charged: Notes: 44 DETENTION SERVICES ® SECURITY (ARMED/UNARMED /PATROL) Q PROTECTION ® INVESTIGATION TRAINING LOCKSMITH 17, Laundry Area: Overall cleanliness, floor clean, room organized r Lint traps cleaned Washing Machine cleanliness Temperature on washing machine / weekly log of temp check Inventory of Cleaning Supplies Hair Clippers (properly marked and stored) Linens property cleaned and stored Material Safety Data Sheets (MSDS) for all cleaning supplies Notes: Inspected by: Corrective Action Needed: Y / N Corrective Action Taken: Y / N Date: Re -Inspected by: Reviewed by: 45 Date: Date: DETENTION SERVICES s SECURITY (ARMEO/UNARMED/PATROL) ® PROTECTION c, INVESTIGATION ® TRAINING v LOCKSMITH [ f . 46 DETENTION SERVICES ® SECURITY (ARMED I UNARMED I PA 9 PROTECTION 0 INVESTIGATION v TRAINING ® LOCKSMITH The Jail Association has the following Outline based on the Content Outline and weighted in approximately the following manner: 1. JAIL OPERATIONS % 11. SAFETY AND SECURITY 30% 111. PROFESSIONAL AND LEGAL CONCEPTS 0% IV. SPECIAL POPULATION ISSUES 15% V. SUPPORT SERVICES I. Jail Operations (25%) A. Inmate Supervision B. Inmate Discipline C. Inmate Grievances D. Intake/Release E. Housing F. Investigation of Crimes G. Inmate Workers K. Other III. Professional and Legal Concepts (20%) A. Professionalism/Ethics B. Leadership Tools C. Physical Fitness/Stress Management D. Confidentiality E. Inmate Rights F. Communications 1. Documentation 2. Interpersonal 3. Conflict Resolution G. Sexual Harassment/Sexual Misconduct H. Administrative Investigations I. Administrative Legal Issues J. PREA V. Support Services (10%) A. Medical B. Food C. Commissary D. Inmate Programs E. Volunteers ,. II. Safety and Security (30%) A. Use of Force B. Legal Issues C. Emergency Procedures D. Inmate Classification E. Contraband F. Inmate Transportation G. Suicide/Suicide Prevention H. Searches I. Key/Tool Control J. Restraints K, Facility L. Other IV. Special Population Issues (15%) A. Gangs B. Juveniles C. LGBT D. Substance Abusers E. Mental Illness F. Communicable Diseases and other Health -Related Issues G. Disabilities and Special Needs H. Foreign Nationals I. Elderly J. Special Housing K. Cultural Diversity L. Other 47 EM /Zv® CERTIFICATE OF LIABILITY INSURANCE DA �°' a "' THiS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BYTHE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcypos) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certNicato holder In Ileu of such endonsomont a . PRODUCER Nexus Partners Insurance 1476 S Price Road Chandler AZ 85286 NAVE: GONTA=Jodla IS PHONE (48D) 37"894 FNo AODLIM: Imo®noxuspennersinsumnce.com INSURE AFFORDING COVERAGE NAIC a INSURSRA: Acceptance Casually Insurance Company INSURED Starside Security & Investlgatlon inc 1370 Valley Vista Drive. Ste 200 Dlamond Bar CA 91765 iNwpjmB: Prime Insurance Company iNwRER c : Palomar Excess and Surplus Insurance Company INSURER D : Acceptance Casuatty insurance Company wstmERE: Atlantic Scis Insurance, Company ws • Hudson Excoss Insurance Company ncsTIC1I�ATL• aftl..... 1.11H67!,1 sfu NFVIYION NUAAKf N_ THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMEDABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPHOPiNSURANCE POLICYNUMBER MJRR MM Ll1UTS A X COMMERCW.SENERALUABILFY CLAIMS44ADE I OCCUR Y Y BRK000215900 03/02/2024 03/02/2025 EACH OCCURRENCE $ 1.000,000 GE tORENTEO 1 r S 100,000 _ MED EXP am t $ WA pERSONALyADVDNJURy $ WA GENLAGGREGATE LiMiTAPPLIES PEPo POLICY ❑ JECTT Loa OTHER GENERAL AGGREGATE s 2,000,000 PRODUCTS-COMPIOPAGG S 2,000,000 s B i AUTOMosaJ3 LrABam ANYAUTO OWNED RISCKEDULED X HRM ONLY NAu% X AUTOS ONLY AUTOS ONLY SC24040292 04/03/2024 04/03/2025 (Ea a ragb cLE f 1,000,000 BODILY INJURY (Per P=w) S 1.000,000 BODILY INJURY (Par aeddunt) S PROPERTY s 3,500 Uninsured motorist S 1,000,000 D X Uc sLALIAIi excess LULB OCCUR C AIMs�uac EMM0002147 OD 03/02/2024 03/02/2025 EACH OCCURRENCE 1.0DD.000 AGGREGATE s DEG I I R611:TM S $ WORKERS CONPENSAT[ON AND BOLOYEW LIABILITY YIN ANY PROPRUFTORiPARTNERIDIECUTNE ❑ OFFICERNWandddoryryEtn NBEH)R EXCLUDED? Nyo�, dewaw under DESCRIPTION OF OPERATIONS below N 1 A I WTUM I I Rm _ E.r-. EACH ACCIDENT S El OtSEASE-EAEMPI.OYEE $ E.L. DISEASE - POLICY LIMIT C F E I Errors & Omissions EPLI Come CPPLME02200040 HFP- HE-PRP-11474 MML-36269-24 03/0212024 04/2912024 04/28/2024 03/02/2025 04/29/2025 04*=025 Each Claim Each Claim Each Claim $1,000,00D $1,000,000 $2,000,000 DESCRIPTION OF OPERATIONB N LOCATIONS! VEHICLES (ACORD 101, AddMonal Remade Schsduk may be attached t1 mare space Is required) I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Insurance Verification THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD EWA 1owle ACORD CORPORATION. All rights resolved. LMS WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY POLICY INFORMATION PAGE ENDORSEMENT Insured: Starside Security& Investigations, Inc Policy No: Policy Period: 3/20/2024 to 3/20/2025 Endorsement No: Carrier Name: CorePolnte Insurance Company Endmt Effective: The following Item(s) ❑ Insured's Name (WC 89 06 01) ❑ Policy Number (WC 89 06 02) ❑ Effective Date (WC 89 06 03) ❑ Expiration Date (WC 89 06 04) o Insured's Mailing Address (WC 89 06 05) ❑ Experience Modification (WC 89 04 06) ❑ Producer's Name (WC 89 06 07) ❑ Change in Workplace of Insured (WC 89 06 08) ❑ Insured's Legal Status (WC 89 0610) ❑ Item 3.A. States (WC 89 0611) Is changed to read: Please be advised that a WOS for City of Baldwin Park. Authorized Rep: CPW1002294 1 9/3/2024 WC 89 06 00 B ❑ Item 3.8. Limits (WC 89 0612) ❑ Item 3.C. States (WC 89 0613) ❑ Item 3.0. Endorsement Numbers (WC 89 0614) ® Item V Class, Rate, Other (WC 89 0415) ❑ Interim Adjustment of Premium (WC 69 0416) ❑ Carrier Servicing Office (WC 89 0617) ❑ Interstate/Intrastate Risk ID Number (WC 89 0616) ❑ Carrier Number (WC 89 0619) ❑ Issuing Agency/Produoer Office Address (WC 89 06 25) M f WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an Injury covered by this policy. We will not enforce our right against the person or organization named In the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. The additional premium for this endorsement shall be 5% of the California workers' compensation premium otherwise due on such remuneration. Person or Organization City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park CA 91706 Schedule Job Description NA This endorsement changes the policy to which It is attached and is effective on the date Issued unless otherwise stated. (The Information below is required only when this endorsement Is Issued subsequent to preparation of the policy.) Endorsement Effective 9/3/2024 Policy No. CPW1002294 Endorsement No. 1 Insured Starside Security& investigations, Inc Insurance Company CorePointe Insurance Company Countersigned by WC 04 03 06 (Ed. 04-84) BUREAU OF SECURITYAND INVESTIGATIVE SERVICES ICENSING DETAILS FOR: 14220 NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSE TYPE: PRIVATE PATROL OPERATOR PRIMARY STATUS: CURRENT PREVIOUS NAMES: STARSIDE SECURITY AND INVESTIGATION,INC. ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 214 DIAMOND BAR CA 91765-3911 LOS ANGELES COUNTY LICENSE RELATIONSHIPS UCENSEIRE018TRATION ROLE: PRIVATE PATROL OPERATOR RELATED PARTY ROLE: PRIVATE PATROL OPERATOR BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE PATROL OPERATOR BRANCH LICENSE NUMBER: 6786 PRIMARY STATUS: CANCELLED PPO TO PPB LICENSEIREGISTRATION ROLE: PRIVATE PATROL OPERATOR RELATED PARTY ROLE: PRIVATE PATROL OPERATOR BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE PATROL OPERATOR BRANCH LICENSE NUMBER: 5723 PRIMARY STATUS: CANCELLED PPO TO QUALIFIED MANAGER ADDRESS: 1930 S BREA CANYON RD STE 220 DIAMOND BAR CA 91765 LOS ANGELES COUNTY MAP ADDRESS: 6540 LUSK BL #214 SAN DIEGO CA 92121 SAN DIEGO COUNTY MAP LICENSEIREGISTRATION ROLE: PRIVATE PATROL ADDRESS: OPERATOR BREA CA 92821-6728 RELATED PARTY ROLE: QUALIFIED MANAGER ORANGE COUNTY NAME: COVENTRY, ROBERT J JR VIEW MORE DETAILS LICENSEIREGISTRATION ROLE: BUSINESS LICENSE ADDRESS NOT DISCLOSED RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY, YVONNE VIEW MORE DETAILS QUALIFYING FIREARM PERMIT LICENSEIREGISTRA71ON ROLE: BUSINESS OR ADDRESS: PROFESSIONAL LICENSE BREA CA 92821-6728 RELATED PARTY ROLE: EXPOSED FIREARM PERMIT ORANGE COUNTY NAME: COVENTRY, ROBERT J JR LICENSEIREGISTRATION TYPE: EXPOSED FIREARM PERMIT LICENSE NUMBER: 236285 PRIMARY STATUS: CURRENT ISSUANCE DATE NOVEMBER 21, 2000 EXPIRATION DATE NOVEMBER 30, 2024 CURRENT DATE / TIME SEPTEMBER 3, 2024 12:59:16 PM BUREAU OF SECURITY AND INVESTIGATIVE SERVICES LICENSING DETAILS FOR: 22199 NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSE TYPE: PRIVATE INVESTIGATOR PRIMARY STATUS: CURRENT ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 200 DIAMOND BAR CA 91765-3921 LOS ANGELES COUNTY LICENSE RELATIONSHIPS PI TO PIB LICENSWREGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR 6540 LUSK BLVD. SUITE 214 SAN DIEGO CA 92121 RELATED PARTY ROLE: PRIVATE INVESTIGATOR SAN DIEGO COUNTY BRANCH NAME: STARSIDE SECURITY & INVSTGTN, INC. MAP LICENSEIREGISTRATION TYPE: PRIVATE INVESTIGATOR BRANCH LICENSE NUMBER: 6316 PRIMARY STATUS: CANCELLED PI TO PIB LICENSEMEGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR 1930 S BREA CANYON RD STE 220 RELATED PARTY ROLE: PRIVATE INVESTIGATOR DIAMOND BAR CA 91766 LOS ANGELES COUNTY BRANCH MAP NAME: STARSIDE SECURITY & INVSTGTN, INC. LICENSEIREGISTRATION TYPE: PRIVATE INVESTIGATOR BRANCH LICENSE NUMBER: 6346 PRIMARY STATUS: CANCELLED PI TO QUALIFIED MANAGER LICENSEIREGISTRATION ROLE: PRIVATE ADDRESS: INVESTIGATOR BREA CA 92821-6728 RELATED PARTY ROLE: QUALIFIED MANAGER ORANGE COUNTY NAME: COVENTRY, ROBERT J JR VIEW MORE DETAILS PRESIDENT LICENSEIREGISTRATION ROLE: BUSINESS LICENSE ADDRESS NOT DISCLOSED RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY, YVONNE VIEW MORE DETAILS m ISSUANCE DATE NOVEMBER 15, 2000 EXPIRATION DATE NOVEMBER 30, 2024 CURRENT DATE / TIME SEPTEMBER 3, 2024 1:0:2 PM BUREAU OF SECURITY AND INVESTIGATIVE SERVICES ICENSING DETAILS FOR: 4684 NAME: STARSIDE SECURITY & INVESTIGATION, INC LICENSE TYPE: LOCKSMITH COMPANY PRIMARY STATUS: CURRENT PREVIOUS NAMES: STARSIDE SECURITY & INVESTIGATION, INC. ADDRESS OF RECORD 1370 VALLEY VISTA DR STE 214 DIAMOND BAR CA 91765-3911 LOS ANGELES COUNTY LICENSE RELATIONSHIPS PRESIDENT LICENSE/REGISTRATION ROLE: BUSINESS LICENSE ADDRESS NOT DISCLOSED RELATED PARTY ROLE: PRINCIPAL NAME: COVENTRY, YVONNE VIEW MORE DETAILS RESPONSIBLE PERSON TO LCO LICENSE/REGISTRATION ROLE: LOCKSMITH ADDRESS NOT DISCLOSED COMPANY OPERATOR RELATED PARTY ROLE: RESPONSIBLE PERSON NAME: COVENTRY, YVONNE VIEW MORE DETAILS zml m ISSUANCE DATE JANUARY 12, 2009 EXPIRATION DATE JANUARY 31, 2026 CURRENT DATE / TIME SEPTEMBER 3 2024 12:504 PM MA CITY OF BALDWIN PARK PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Agreement is made and entered into this 1st day of October, 2024, by and between the City of Baldwin Park, a California municipal corporation ("City") and Starside Security & Investigation, Inc., a California Corporation, with its principal place of business at 1370 Valley Vista Dr. Suite 200, Diamond Bar, CA 91765 ("Starside"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Jail Facility Staffing & Support Services services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such professional services for the Jail Facility Staffing & Support Services project ("Project") as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Jail Staffing & Support Services consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from December 1, 2024 to November 30, 2027, unless earlier terminated as provided herein. AUTOMATIC RENEWAL NOT TO EXCEED THREE CONSECUTIVE YEARS; OTHERWISE, ALWAYS DELETE: The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than Three (3) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. fir✓ BB&K (2020) A- PROFESSIONAL SERVICES AGREEMENT 6543 I.00007142447298.1 3.2 Compensation. 3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred and Sixteen Thousand, Two Hundred Fifty Two Dollars ($416,262.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement. 3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non -disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.3 Responsibilities of Consultant. 3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the ' BB&K (2020) •2- PROFESSIONAL SERVICES AGREEMENT 654 31.00007W 244 7298.1 professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Robert Coventry, CPP Chief Operations Officer, (COO). 3.3.5 City's Representative. The City hereby designates [***INSERT NAME AND TITLE***], or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.3.6 Consultant's Representative. Consultant hereby designates Mr. Robert Coventry, CPP, Chief Operations Officer, COO, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply �J BB&K (2020) .3. PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.3.9 Period of Performance. 3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above ("Performance Time"). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits "A" or W attached hereto, or which may be separately agreed upon in writing by the City and Consultant ("Performance Milestones"). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non -performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party's performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, "orders of governmental authorities," includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement. 3.3.9.3 Should a Force Majeure Event occur, the non -performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation. Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 3.3.10 Laws and Regulations: Employee/Labor Certification. 3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. BB&K (2020) -4- PROFESSIONAL SERVICES AGREEMENT 65431.00007W2447298.1 �,,,,✓ 3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management City (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement. 3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City's ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter -Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant's failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy. 3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.3.11 Insurance. 3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all Iftoo, BB&K (2020) .5- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause. 3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross -liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant's profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims -made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement. 3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies: (A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other �,,,✓ BB&K (2020) -6- PROFESSIONAL SERVICES AGREEMENT 65431,00007\42447298.1 exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions): (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of the insured and include a provision establishing the insurer's duty to defend. (D) Workers' Compensation: (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers. ,`.O` 3.3,11.4 Primary and Non -Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions. 3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. 3.3.11.6 Deductibles and Self -Insured Retentions. Any deductible or self - insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self -insured retention. 3.3,11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall BB&K (2020) -7- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. 3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. 3.3.11.9 Enforcement of Agreement Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder. 3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. 3.3.11.11 Additional Insurance Provisions (A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. (B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement. (C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement. (E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of BB&K (2020) 8- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 `...� liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law. (F) Consultant shall report to the City, in addition to Consultant's insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement. 3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant's subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultants compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project BB&K (2020) -9- PROFESSIONAL SERVICES AGREEMENT 65431.00007442447298.1 and require the same of any subconsultants. 3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant's performance of services, including any delay, shall be Consultant's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. 3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6 Indemnification. 3.6.1 To the fullest extent permitted bylaw, Consultant shall defend (with counsel of City's choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project BB&K (2020) -10- PROFESSIONAL SERVICES AGREEMENT 65431.00007142447298.1 1400/ or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney's fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers. 3.6.2 If Consultant's obligation to defend, indemnify, and/or hold harmless arises out of Consultant's performance as a "design professional" (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant's indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant's liability for such claim, including the cost to defend, shall not exceed the Consultant's proportionate percentage of fault. 3.7 General Provisions. 3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. � 3.7.2 Independent Contractors and Subcontracting. 3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and DyLnamex Operations West Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant ("Subcontractor's)") unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant's behalf are Consultant's employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders. 3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor's use of further independent contractors, subcontractors or subconsultants without the City's prior written consent. 3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the \rr 1 BB&K (2020) 11• PROFESSIONAL SERVICES AGREEMENT 65431.00007W2447298.1 respective parties may provide in writing for this purpose: Consultant: Starside Security & Investigation, Inc.1370 Valley Vista Dr., Suite 200 Diamond Bar, CA 91765 ATTN: Robert Coventry, CPP, (COO) City: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 ATTN: Captain Joshua Hendricks Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.7.4 Ownership of Materials and Confidentiality. 3.7.4.1 Documents & Data: Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"), All Documents & Data shall d.d be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City's express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. BB&K (2020) -12- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 IWW/ 3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City's sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant's seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re -use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. 3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in L..✓ connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant's proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney's fees) arising out of a legal action brought to compel the release � of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non -appealable order by a court of competent jurisdiction requires that City release such information. \Iftw/ BB&K (2020) -13. PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298 1 3.7.5 Cooperation: Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.7.7 Attomevs' Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and all costs of such action. 3.7.8 Governing Law. This Agreement shall be govemed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et se4, prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City. 3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.7.10 Citv's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties. 3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7.13 Construction: References: Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City Include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease BBBK (2020) -14- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 ,vase` of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.7.16 No Third -Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.7.17 Invalidity; Severabilii . If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City's Filing Officer as required under state law in the performance of the \'a'' Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND Starside Security & Investigation, Inc. BBBK (2020) 15- PROFESSIONAL SERVICES AGREEMENT 65431.00007\42447298.1 Im IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF BALDWIN PARK Approved By., STARSIDE SECURITY & INVESTIGATION, Inc. [If Corporation, TWO SIGNATURES, President OR Vice President AND, Secretary OR Treasurer REQUIRED] [INSERT NAME] (INSERT TITLE] By: Its: President & CEO Attested By: Printed Name:YvonneCoventry By: 14A .�,&L� City Clerk III. Its: Secretary Printed Name: Yvonne Coventry Approved as to Form: Best Best & Krieger LLP City Attorney BB&K (2020) -16- PROFESSIONAL SERVICES AGREEMENT 65431,00007\42447298.1 Iftal-I ITEM NO: 8. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Daniel Padilla, Director of Public Works PREPARED BY: Martha Alvarez, Administrative Clerk II DATE: November 19, 2025 SUBJECT: Accept Grant Award from Foothill Transit's Bus Stop Enhancement Program SUMMARY: This item requests that the City Council consider and accept Foothill Transit's Bus Stop Enhancement Program (BSEP) Grant in the amount of $40,000 to purchase and install ten (47-gallon) "Bigbelly Element" trash bins at various Foothill Transit Bus Stops throughout the City. RECOMMENDED ACTION: It is recommended that the City Council: 1. Accept Foothills Transit's Bus Stop Enhancement Program's (BSEP) Grant in the amount $40,000; and 2. Authorize the Mayor to execute the Agreement with Foothill Transit; and 3. Authorize the Director of Public Works to finalize all documents associated with the grant; and 4. Authorize the Director of Finance to appropriate grant funds, create a CIP Project, and make necessary budget adjustments. FISCAL IMPACT: There is no impact to the General Fund. Foothill Transit's Bus Stop Enhancement Program Grant in the amount $40,000 will cover 100% of the cost. BACKGROUND: On July 30, 2025, Public Works staff applied for Foothill Transit's Bus Stop Enhancement Program (BSEP) Grant. Foothill Transit's BSEP was created to fund member city improvements to Foothill Transit bus stops since the project's inception in 1998. DISCUSSION: On October 7, 2025, the City of Baldwin Park received the notification of award via email from Foothill Transit. Pursuant to the BSEP grant guidelines, staff intends to use the grant funds for the purchase and installation of (10) ten Bigbelly Element 47-gallon trash bins at Foothill Transit bus stops at various locations throughout the City. Depending on the final pricing, the City may install additional bin/s with this grant. ALTERNATIVES: The City Council may choose to not accept the Foothill Transit BSEP grant funds and not replace the existing trash bins. Page 1 / 2 CEQA REVIEW: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under section 15378(b)(5) of CEQA guidelines. The action involves an organizational or administrative activity of government that will not result in a direct or indirect physical change in. the environment. LEGAL REVIEW: This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS: 1. Contract with Foothill Transit 2. Award Notification 3. Grant Application Page 2 / 2 Bus Stop Enhancement Program Grant Agreement Between Foothill Transit and City of Baldwin Park THIS AGREEMENT is made and entered into as of the date signed by Foothill Transit ("Effective Date") by and between FOOTHILL TRANSIT, a joint powers agency organized under the laws of the State of California with its principal place of business at 100 South Vincent Avenue, Suite 200, West Covina, California 91790, hereinafter referred to as "Foothill Transit," and the CITY OF BALDWIN PARK, a municipal corporation, with its principal place of business located at 14403 East Pacific Avenue, Baldwin Park, California 91706, hereinafter referred to as "Grantee." Foothill Transit and Grantee are sometimes individually referred to as a "Party" and collectively as "Parties." WHEREAS, Foothill Transit is the primary bus service provider for the Pomona and eastern San Gabriel Valleys; and WHEREAS, Foothill Transit has developed the BUS STOP ENHANCEMENT PROGRAM to support bus stop enhancements undertaken by cities and countieswithin FoothillTransit's service area; and WHEREAS, Grantee is located in FoothillTransit's service area and hasfiled an application forgrant funding from the Bus Stop Enhancement Program (the "Application"), attached hereto as Exhibit A, which describes Grantee's proposed bus stop enhancements (the "Enhancements"); and WHEREAS, Foothill Transit desires to provide grant funds to Grantee in the amount of $40,000 ("Grant Funds") for the bus stop enhancements proposed by Grantee in the Application; and WHEREAS, Grantee has agreed to provide all additional funding required to design and construct the Enhancements. NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: Section 1. Purpose and Scope The purpose of this Agreement is to set out the terms and conditions applicable to Foothill Transit's transfer of the Grant Funds to Grantee for the design and construction of the Enhancements as described in the Application. Page 1 N P26-006.5 Section 2. Term This Agreement is effective as of the Effective Date and will terminate on one (1) year from the completion of the Enhancements (the "Termination Date"), unless terminated earlier, as provided herein, or extended bywritten approvalfrom Foothill Transit. Section 3. Construction of Enhancements 1. Grantee agrees to provide Foothill Transit approved record design and construction drawings ("Record Drawings") of the Enhancements no later than January 15. 2026 (the "Record Drawings Date") for Foothill Transit's approval. If the Record Drawings are not provided by the Record Drawings Date, this Agreement shall terminate and be of no further force or effect. The Record Drawings Date may be extended with Foothill Transit's prior written approval. 2. Grantee agrees to complete the Enhancements in accordance with the Record Drawings to Foothill Transit's satisfaction within 20 weeks of the Record Drawings Date (the "Substantial Completion Date"). If the Enhancements are not substantially completed by the Substantial Completion Date, Foothill Transit, in its sole discretion, may terminate this Agreement. Upon such termination, the Agreement shall be of no further force and effect and Foothill Transit shall have no obligation to reimburse Grantee for any funds expended by Grantee. For purposes of this Agreement, the phrase "substantial completion" means the stage in the progress of the Enhancements when the work on the Enhancements is sufficiently complete such that Grantee could, if necessary, occupy and utilize the Enhancements for their intended use. 3. Grantee shall be solely responsible for furnishing all supplies, equipment, installation, and tabor required for the Enhancements. 4. Grantee shall design and construct the Enhancements in accordance with all applicable standards, codes, and regulations. Grantee shall ensure that all bus stops meet the applicable Accessibility Guidelines for Transportation Facilities set out as Appendices B and D to 36 C.F.R. Part1191 (formerly Appendix A to 49 C.F.R. Part 37). As applicable, Grantee shalt complywith, and shall cause its contractors and subcontractors to comply with, all applicable provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and Section 6109 of the California Public Contract Code. Section 4. Grant Amount and Requirements; Reimbursement 1. Foothill Transit will allocate to Grantee funds from the Bus Stop Enhancement Program in the amount of $40,000.00 (the "Grant Amount"). 2. Grantee is obligated to contribute all funding beyond the Grant Amount that may be required to design and construct the Enhancements. 3. In consideration for Foothill Transit's payment to Grantee of the Grant Amount, Grantee shall use the Grant Funds and the Local Match to design and construct the Enhancements as described in Grantee's Application. If Grantee estimates that it will have Grant Funds remaining after completion of the Enhancements, Grantee shall report this to Foothill Transit on or before the sixtieth (60th) day prior to the Termination Date. Any Grant Funds not utilized by the Termination Date Page 2 N P26-006.5 of this Agreement are automatically released from this Agreement and may be redistributed by Foothill Transit for its own purposes. 4. Grantee represents to Foothill Transit that it possess the present power, ability, and authority to enter into this Agreement and to complete the Enhancements and provide for the use of the Enhancements. Grantee shalt notify Foothill Transit as soon as possible but not more than thirty (30) days after the occurrence of any change in conditions, any change in local taw, or any other event that may significantly affect Grantee's ability to complete the Enhancements in accordance with the terms of this Agreement. 5. Reimbursement. a. The Grant Amount shall be provided to Grantee on a reimbursement basis for funds actually expended by Grantee for the Enhancements shown on the approved Record Drawings. Grantee shall not be entitled to reimbursement for any Enhancements or other work not reflected on the approved Record Drawings. b. Grantee shall submit to Foothill Transit its invoice requesting reimbursement, together with a detailed itemization of costs incurred for which reimbursement is sought, within thirty (30) days of the completion of the Enhancements. c. Foothill Transit shall reimburse Grantee for all costs Foothill Transit determines to be reimbursable, in an amount not to exceed the Grant Amount, within sixty (60) days of receipt of Grantee's invoice. d. Foothill Transit's responsibility for payment is limited to reimbursement of the Grant Amount. Grantee will act as an independent contractor and assumes all responsibility for federal and state income tax withholding, FICA, SDI, and any other deductions from income that Grantee is properly required to make as an independent contractor. Grantee assumes all responsibility for payment of wages to its employees and for federal and state income tax withholding. Grantee hereby agrees to indemnify and hold Foothill Transit, its officers and employees, harmless from any and all claims that may be made against Foothill Transit based upon any contention by any employee of Grantee or by any third party including but not limited to any state or federal agency, that an employer -employee relationship or a substitute therefore exists for any purpose whatsoever by reason of this Agreement or by reason of the nature and/or performance of any obligation under this Agreement. Section 5. Monthly Reporting Grantee shall submit monthly update reports to Foothill Transit concerning the status of the Enhancements. The Grantee's monthly reports shall be submitted no later than the fifth (5th) business day of each month. The first report shall be due on the 5th business day of the month followingthe month in which the work is commenced. The Grantee shall submit reports every month thereafter until substantial completion. Page 3 N P26-006.5 Section 6. Continuing Obligations Following completion of the Enhancements, Grantee shall maintain the Enhancements in good condition, including the physical integrity and appearance of the shelter and bus stop modules, and provide repairs as needed at Grantee's sole expense. Without limiting the foregoing, for a period on one (1) year following completion of the Enhancements, Grantee shall repair or replace any portion of the Enhancements damaged, destroyed, or lost by or as a result of theft or vandalism at Grantee's sole expense. Section 7. Limitation of Liability; Indemnification 1. Neither Foothill Transit nor any of its Members, officials, officers, volunteers, agents, and staff (hereinafter referred to as "Indemnitees") shall be liable for any loss, injury, or damage occurring by reason of any acts or omissions by Grantee, its officers, employees, or agents under or in connection with this Agreement. 2. Pursuant to Section 895.4 of the California Government Code, Grantee agrees to indemnify and hold harmless Indemniteesfrom and against anyand all liability or expense, including any claim of liability, and any and all losses or costs (including reasonable legal expenses and costs of expert witnesses and consultants) arising from any actions or failures to act by Grantee pursuant to or in furtherance of this Agreement. 3. Grantee further agrees to indemnify and hold harmless Indemniteesfrom and against any and all Liability or expense, including any claim of liability, and any and all losses or costs (including reasonable legal expenses and costs of expert witnesses and consultants) that may be imposed upon Foothill Transit pursuant to Section 895.2 of the California Government Code. Section 8. Federal Civil Rights Requirements 1. In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. § 2000d, et seq., Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101, et seq., Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12101, et seq., and Federal transit law at 49 U.S.C. § 5332, Grantee will not discriminate on the basis of race, color, national origin, sex, sexual orientation, age, or disability. In addition, Grantee agrees to comply with applicable Federal implementing regulations. 2. Grantee will not discriminate against any employee or applicant for employment based on race, color, religion, sex, sexual orientation, national origin, age, and disability. The Contractor will comply with: (a) Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, et seq.; (b) Title I of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101, et seq.; (c) section 4 of the Age Discrimination in Employment Act of 1967, as amended, 29 U.S.C. § 623, (d) section 102 of the Americans with Disabilities Act, as amended, 42 U.S.C. § 12112; (e) Federal transit law, specifically 49 U.S.C. § 5332; (f) FTA Circular 4704.1 "Equal Employment Opportunity (EEO) Requirements and Guidelines for Federal Transit Administration Recipients"; (g) U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R. part 1630; (h) U.S. Equal Opportunity Employment Commission regulations, "Age Discrimination in Employment Act," 29 C.F.R. part 1625; and (i) other federal guidance pertaining to EEO laws, regulations, and Page 4 N P26-006.5 requirements. Grantee recognizes that Title VII of the Civil Rights Act of 1964, as amended, exempts Indian Tribes under the definition of "Employer." 3. Grantee agrees to include the provisions of this Section in all contracts related to the design and construction of the Enhancements, modified only if necessary to identify the affected partie. Section 9. Retention of Records and Audits 1. Grantee shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement in accordance with generally accepted accounting practices. ALl such records shall be clearly identifiable. Grantee agrees that Foothill Transit or any of its duly authorized representatives, shall, for the purpose of audit and examination, be permitted to inspect all work, materials, payrolls, and other data and records, and to audit and copy the books, records, and accounts relating to the performance of the Agreement. Further, Grantee agrees to maintain all required records for at Least three (3) years after FoothilLTransit has made final payment and all other pending matters are closed. 2. Appropriate financial adjustments may be made by Foothill Transit based upon any inconsistency, irregularity, discrepancy, or unsubstantiated billing revealed as a result of an audit. Financial adjustments reflecting an overcharge to Foothill Transit may be charged against Grantee. Section 10. Representatives and Notices Any correspondence, communication, contact concerning, or notice required by this Agreement shall be directed to the following: Grantee: City of Baldwin Park Attn: Daniel Padilla, Director of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 Email: dpadilla@baldwinparkca.gov Foothill Transit: Foothill Transit Attn: Planning Dept 100 South Vincent Avenue Suite 200 West Covina, CA 91790 Email: jraquel@foothilltransit.org Any notices required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand (including overnight courier service) or email during the receiving Party's regular business hours; or (b) on the second business day following deposit in the United States mail, postage prepaid, to the addresses set forth above, or to such other addresses as the Parties may, from time to time, designate in writing pursuant to the provisions of this Section. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Page 5 N P26-006.5 Section 11. Termination 1. Termination by Mutual Agreement. Notwithstanding the term of this Agreement, Foothill Transit and Grantee may mutually terminate this Agreement upon ten (10) days written notice if approved by both parties. 2. Termination for Default. a. Default under this Agreement is defined as one or more of the following: (i) Grantee fails to comply with the terms and conditions contained in this Agreement; (ii) Grantee fails to perform satisfactorily or to make sufficient progress toward substantial completion; (iii) Grantee makes a material change to the Enhancements without prior written consent or approval by Foothill Transit; or, (iv) Grantee is in default of any other applicable requirements of Foothill Transit. b. In the event of a default by Grantee, Foothill Transit shall provide written notice of such default to Grantee. Grantee shall have 30 days to cure the default. In the event Grantee fails to cure the default, or commit to cure the default and commence the same, within such 30-day period to the satisfaction of Foothill Transit, Foothill Transit may take one or more of the following actions: (i) terminate this Agreement; or (ii) decline to pay the Grant Amount, or any portion thereof, to Grantee. c. Effective upon receipt of written notice of termination from Foothill Transit, Grantee shall not undertake any new work or obligation with respect to this Agreement, and FoothiLtTransit shall have no obligation to reimburse Grantee for any funds expended by Grantee, except as otherwise agreed to by the Parties. d. The remedies described herein are not exclusive. Foothill Transit shall have the right to enforce any and aLL rights and remedies herein or which may be now or hereafter available at law or in equity. 3. Termination for Convenience. Foothill Transit may terminate this Agreement at any time and for any reason by providing Grantee written notice of such termination at least thirty (30) calendar days prior to the effective date of such termination. Upon such termination, Grantee shall be entitled to compensation for activities in accordance with this Agreement which were incurred prior to the effective date of the termination, but not exceeding the Grant Amount. Section 12. General Provisions 1. This Agreement shall be subject to, governed by, and construed and interpreted solely according to the laws of the State of California. Grantee hereby consents and submits to the jurisdiction of the appropriate courts of California or of the United States having jurisdiction in California for adjudication of any suit or cause of action arising under or in connection with the Agreement, or the performance of such Agreement, and agrees that any such suit or cause of action may be brought in any such court. Page 6 N P26-006.5 2. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3. This Agreement may be executed in multiple counterparts, each of which shall be an original but all of which shall constitute the same document. A signed copy of this Agreement delivered by email (including .pdf format), or other means of electronic transmission shall be deemed to have the same legal force effect as delivery of an original "wet ink" signed copy of this Agreement. Except where stated otherwise in the Contract, the Parties agree that electronic signatures are permissible and have the same force and effect as original signatures, for all purposes. [Signature Page Follows] Page 7 N P26-006.5 In witness thereof, the Parties hereto have caused this Agreement to be executed by their respective officers with all the formalities required by law. FOOTHILL TRANSIT 0 Doran J. Barnes Chief Executive Officer �. -• Approved as to Form: CITY OF BALDWIN PARK M Alejandra Avila Mayor Approved as to Form: By: By: Name: Christian L. Bettenhausen Thompson Coburn LLP City Attorney Special Counsel to Foothill Transit Attest: 0 Christopher Saenz City Clerk Page 8 Grantee Application Page 9 NP26-006.5 {lUtlOOk Foothill Transit Bus Stop Enhancement Award Notification- Baldwin Park From Joseph Raquel ^jraquel@Foothi|ltr nsit.org> Date Tue10/7/20251(l34AM To Daniel Padilla <dpadiUa@ba|dwinparkca.gov> Cc Lourdes Alvarez <Ialvarez@foothilltransit.org> 1 2attachments 06ZKB) City of Baldwin Park-FY2025 Bus Stop Enhancement Application -Submitted 7.31.2025.pdf, NP26-006.5 BSEP 2026_Ba|dwinParkdocx; �CAUTION: This email originated from outside of the organization. DO NOT click links or open attachments unless you recognize t e sender and know the content is safe. If you are unsure about n attachment or have questions, please contact IT Support. Hello Mr. Padilla, Foothill Transit has completed the review of the City of Baldwin Park's BSEP application and is pleased to inform you that the proposed enhancements in the amount of $40,000 have been approved. Attached isacopy ofthe award letter and contract for signature. \Newill also bemailing out ahard copy. If you have any questions or concerns, please do not hesitate to reach out. Thank you and congratulations, Joe Joseph Raquel I Foothill Transit Phone: 626-931-7226 Mobilo:b28-h05-9957 email: j Please consider the environment before printing this e-mail NOTICE: The information contained in this email and any document attached hereto iaintended only for the named recipient(s).l1is the property of the Foothill Transit and shall not be used, disclosed or reproduced without the express written consent o[Foothill Transit. If you are not the intended recipient, nor the employee or agent responsible for delivering this message in confidence to the intended recipient(s), you are hereby notified that you have received this transmittal in error, and any review, dissemination, distribution or copying of this transmittal or its attachments is strictly prohibited. If you have received this transmittal and/or attachments in error, please notify me immediately by reply e-mail or telephone and then delete this message, including any attachments. drab 30, 2025 s, Lourdes : lvaar Transit P aanner Foothill Transit 100 S. VinceniAve- Suite 200 West Covina. CA 91706 Subject: Request for Inclusion in Foothill Transit's Bus Step Enhancement Program Dear Ms. Alvaret. n behalf or the City ol'ilaldwin Park, leas cept this, ➢ tl r as a formal request for considcraatiOra of"i aclaasion in Foothill] ,l r nsit"s Baas Stems l nhaanc as ent Program (13SEIP), I lie City is actively working to enhance Issas stops thrraaa how Baldwin mark, %vith a current Imes tral'raastrratrrraa. `I'lasa: improvements, are laser high -traffic locations lacking proper waste disposal the installation cat trash receptacles at lab t sal"our broader commitment to enhancing rider sat(Nm irnpro% ing the garaalily and egtait)' of transit amenities a:it3 %%idat, and encouraging increased public transit use, t this ureic. the City has identified tern (l fit) hats shale locations its need of trash receptacles and re➢ ted arnenity upgrades .the prosed locations are as f l➢crosa Baa➢d,,airs Park 131vd, Park Shadow Cat, (l'113) Baldwin Perk Bled., & Ramona Blvd, (SB) Baldwin Park Blvd, & Stewart Ave, (113) Baldwin Park Blvd : Stewart Ave (*S13) I°raaracisgaaato A%e. & Baald%visa Park Blvd, (W13) 1°raanc.isgaaito sues & 1°raa ier St. ( '13 Fraanc:isquitaa Ave, & Ramona Bled,. (1:1 ) Nlerced Ave, & Baldwin Park Blvd, (S11) Ramona on Bled. & Foster Ave, I13 Ramona onaa Blvd. & 1°r nci gaaito Ave, (l. ) We resp ctftall) request that these locations he considered lair inclusion in the 13S1"11.z aaaa(l ➢cask _dranvaard to aana opportunities to partner with Foothill Transit Ira de➢l��rira 'improved services to rasa residents, l'haank )°'case for N our consideration. Sincerely, T I i 4 Daniel 13aadillla� I"I,S Director Works t:,aty rat Bahl i Park * t�r�hhc narks Depaart� aaraa t4403 Padfic Ave, , 11ta. (6 6)6t36 364aa . (6 61 96Z,26,25 Community & Neighborhood Characteristics s Baldwin Parki is home t_a diversepopulation of 70,848 residents. Nestled against the San Gabriel River Freeway (interstate ) and Interstate 10, the Cityis the hub of the San Gabriel Valley. The City is committedto increasing transit ridership an improving lit f transit amni i s and services. Some of e City's major activity centers and key destinations include: ® Morgan Park • Baldwin Park Transit Center • Baldwin Park Community Center • Baldwin Park Senior Center • Susan Rubio Zocalo Park • Walnut Creek Nature Park • City Hall and Civic Center • Arts & Recreation Center • Baldwin ark Police Department • t,, John the Baptist Church • Baldwin Park High School • Sierra Vista High School • Sierra Vista Jr, High • Tracey School • Jones High School • alrnari • Kaiser Permarente Hospital Current Bus Stop Characteristics &Photos Location® Francisquito Ave, & Ramona _ Blvd.is stop is on Francisquitoin the Southeasterl This stop is currently serviced Foothill Transit Line 190 1 Ramona —West Covina ® El Monte Station via Ramona Blvd. Coordinates Let: 3 ,0 14, Long, -117.9806 Existing Conditions Currently the bus stop has an existing bench and an open top trash receptacle Proposed Improvements Installation per City of Baldwin Park Standards o Big belly Element 47 gal/1 7 load capacity trash receptacle Ridership Inar ii ( I 3209 APC cards. APC Alights. Plans, SDecl'fl*catl'ons,& Photos Pr9j"ect Timeline The City can have the trash c t c installed a quickly, but there is a lead time approximately 3 is to procureexecuting the grant agreement with the Foothill Transit t rit g the Cityis committed to installing the trash receptacles i i ITEM NO: 9. STAFF REPORT TO: Honorable Mayor/ Chair and Members of the City Council for the City of Baldwin Park and Successor Agency FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Albert Trinh, Accounting Manager DATE: November 19, 2025 SUBJECT: Financial Adjustments for Successor Agency and General Fund SUMMARY: Administrative costs and interest allocated to the former Redevelopment Agency (RDA) of the City of Baldwin Park which was advanced from City's General Fund. The amount have accumulated to a total of $24,329,952, with records dating back before 2003. After the dissolution of the former RDA, the California Department of Finance (DOF) did not recognize and rejected the advance transaction from General Fund to former RDA. As a result of this, staff recommend the City Council and the Board to reverse the advance from General Fund to Successor Agency. RECOMMENDED ACTION: It is recommended that the City Council and the Board authorize the reversal of the advance from General Fund to Successor Agency in the amount of $24,329,952. FISCAL IMPACT: The reversal of the balance has no net -cash impact in the General Fund and Successor Agency funds, as the adjustment is a wash. This action is an accounting adjustment reflected in the City's Financial records. I T_T$I "IC" ZII11►`I1� Prior to the dissolution of the RDA, administrative costs were allocated to the former RDA funds, which were advanced from the General Fund in the past up until 2011. A partial pay-off of $3,473,836 was made on January 25, 2011. The advance accumulated interest through June 30, 2023, which now totals to $24,329,952 in principal and interest. The balance was included and submitted through Recognized Obligation Payment Schedules (ROPS) to the DOF but was not recognized and rejected, resulting in the General Fund retaining the advance to the Successor Agency to this day. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: None Page 1 / 1 ITEM NO: 10. STAFF REPORT ® Honorable Mayor and Members of the City Council ® Manuel Carrillo Jr, Chief Executive Officer Daniel Padilla, Director of Public Works PREPARED BY: Anthony Vazquez, Public Works Maintenance Manager DATE: November 19, 2025 SUBJECT: Request to Approve Traffic Signal Maintenance Agreement with YUNEX, LLC through "Piggy -Back" Staff recommends awarding a maintenance contract to Yunex, LLC for the City's Traffic Signal and Street Light Maintenance Program. The contract will cover routine preventive maintenance of city -owned traffic signal systems, streetlights, and traffic control safety devices, as well as unit pricing for non -routine and emergency repairs. Approval also includes authorization for extraordinary repairs and system upgrades to address aging infrastructure. T 1. Approve and award a maintenance contract to Yunex, LLC through piggybacking from City of Glendale's recent contract in an annual amount not -to -exceed $200,000-1 and, 2. Approve an additional $64,581,59 for a one-time non -routine repair work and system upgrade to traffic signal system; and, 3. Authorize the Mayor and City Clerk to execute the contract with Yunex, LLC for traffic signal and street lighting systems maintenance; and, 4. Authorize the Director of Finance to make the necessary appropriations and budget adjustments for Gas Tax and S13 I funds. FISCAL IMPACT: There is no impact on the General Fund, The cost of services will be funded using Gas Tax and SB I (RMRA) Funds in a not -to -exceed amount of $200,000 annually with fixed rates through FY2028-29, adding additional appropriation to cover the one-time project cost for extraordinary work in the amount of $64,518.59 from S13 I Fund. The first year of the new contract will be prorated based on seven (7) months remaining in FY25-26, The total aniount of the contract throu,2h June 30, 2029 will be $782,000. escription Amount outine Maintenance and Inspections $135,000 mergency Response Work $30,000 dditional Support Services/ Non-routine$35,000 otal Amount Per Year $200,000 I I I EEMMEMM The City owns and maintains 61 traffic signal systems, approximately 440 streetlights, and various traffic control devices (e.g., speed feedback signs, flashing beacons, and battery backup systems). These assets must be properly Page 1 /3 maintained to ensure public safety and the efficient operation of the City's transportation system. The City first entered into an agreement with Yunex, LLC (formerly Siemens Mobility Inc.) on September 5, 2018. On December 6, 2023, City Council approved the second and final extension, which expired on September 30,2025. During the contract tenure, Yunex has worked with the City to provide excellent traffic signal maintenance services, with prompt response times, and effective solutions for any traffic signal issues. Yunex provides quality service with highly trained technicians and electricians that far exceed the industry standard. Yunex is committed to providing quality service, making itself available for the City's calls and needs for traffic signal maintenance and repair, maintaining the safety and welfare of residents and the public who travel on the public roads of the City of Baldwin Park. Moreover, Yunex LLC has extensive and historical knowledge of the City of Baldwin Park's traffic system. Staff recommends continuing to utilize Yunex LLC and acknowledge the professional, efficient, cost -saving and prompt services they provide to the City. Yunex, LLC recently entered into an agreement with the City of Glendale (Attachment B) for the same services required by the City of Baldwin Park. This agreement was the result of a competitive RFP process administered by the City of Glendale Public Works Department, Baldwin Dark's Municipal Code Section 34.23 — "Cooperative Purchases" allows for the City to enter into contracts for services issued by a wide range of other governmental agencies (Section 34.23(C)2). By leveraging Glendale's rates (negotiated in June 2024), the City avoids increased costs associated with inflation and current market conditions. Staff are therefore recommending approval of ail agreement with Yunex, LLC to provide necessary traffic signal maintenance services (routine and emergency) under the guidance of section 34.23. The term of this agreement is for roughly 3 years and 7 months, and will end on June 30, 2029. In addition to the annual maintenance agreement, staff recommends approving one-time extraordinary repair work totaling $64,518.59 to address outstanding repairs due to aging equipment, weather -related wear, and potential electrical issues in the loop detection system. This one-time work will be funded by SB I (RMRA) funds. This repair work includes the following plus 10% contingency for any unforeseen costs associated with this maintenance project: Ave & Olive St. Ds Angeles St. & Center St, amona Blvd, & Baldwin Park Blvd. as Angeles St. & Merced Ave. Ds Angeles St. & Walnut Ave [wine Ave & Olive St. [x (6) Locations: Baldwin Park Blvd Foster Ave, Baldwin Park Blvd & amona Blvd., Merced Ave & Market lace, Puente Ave & Town Center, Description Install 18 Type E loops Install 12'rype E loops Install 2 Type E loops Install 6 Type E loops Install 2 Type E loops Install 6 Type E loops Replace six (6) controllers with Q-UART aldwin Park Blvd. & Francisquito ve., Pacific Ave & Vineland Ave, icific Ave & Vineland Ave Replace Cabinet Lock 10% Contingency Total Amount 170 ATC HC I I Page 2 / 3 The recommended improvements will help enhance traffic flow, reduce long wait times, ensure a more consistent, reliable traffic system, and on -going improvements to overall traffic safety. 1. The City Council may choose not to approve the agreement and direct staff to issue a new RFP for maintenance services. This is not recommended, as it would likely result in higher costs or proposals from less qualified firms. 2. The City Council may direct staff with alternative directions. amma�� Pursuant to CEQA, a "project" is defined as a "whole action" subject to a public agency's discretionary funding or approval that has the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonably foreseeable indirect physical change in the environment, "Projects" include discretionary activity by a public agency, a private activity that receives any public funding, or activities that involve the public agency's issuance of a discretionary approval and is not statutorily or categorically exempt from CEQA. (Pub. Res. Code § 21065.) To the extent that matters, it has been determined that the action does not constitute a "project" under CEQA LEGAL REVIEW: This report has been reviewed and approved by the City Attorney as to legal fonn and content ATTACHMENTS: 1, Yunex Maintenance Agreement 1 PWD Yunex Traffic Svcs 22404794 3. Attachments for Proposed Additional Repair to City of Baldwin Park Signal System Infrastructure — 2025 4. YLTNEX Contract Cities 2025 Page 3 / 3 CITY OF BALDWIN PARK M,r4,IKT_E_._J,.TAKU4 SU"V10ZS AGI�UV�;M�N-Jl WITH YUNEX LLC THIS MAINTENANCE SERVICES AGREEMENT ("Agreement") is made and entered into this 19' day of November, 2025 ("Effective Date"), by and between the CITY OF BALDWIN PARK, a municipal corporation ("City"), and YUNEX LLC, a Delaware limited liability company ("Contractor"). A. On June 26, 2023, the City of Glendale ("Glendale") went through a competitive selection process in connection with its Request for Proposals (RFP) No. 2023-006 for the maintenance of traffic signals and other traffic -related electrical devices. B. Contractor submitted a responsive proposal that was among those selected by Glendale. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in REP No. 2023-006. Glendale and Contractor entered into a contract for the services on February 1, 2024, with two (2) one (1) year options to extend. C. Pursuant to Baldwin Park Municipal Code Section 34.23(C), the City can piggy- back onto services that have gone through another city's competitive process, utilizing the other city's competitive process in the hiring of a contractor. DCity proposes utilizing the services of Contractor as an independent contractor to perform services, as more fully described herein, at the same price offered by Contractor to Glendale, E. Contractor represents that it has the experience and expertise to properly perform such services, holds all necessary licenses to practice and perform the services and is willing to perform the services, F. City and Contractor desire to contract for the specific services described in Exhibit "A" and desire to set forth their rights, duties and liabilities in connection with the services to be performed. G. No official oremployee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows: IRI'l�lillln-ULW�sm,mllu!—in ") INKIAM1111�y,: LI Scope of Services. City hereby retains Contractor to provide the services more particularly described in the Scope of Services attached hereto as Exhibit "A" and incorporated herein by reference, 1.2 Prevailim4 Wage Requirements. 1 .2.1 Prevailin"a Wade Laws. This Project is a public work as defined in California Labor Code Section 1720. By executing this Agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. Contractor and all Subcontractors of any tier are required to pay all workers employed in the execution of the Work not less than the general prevailing wage rates of per them wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations ("DIR") under Section 1720 et seq. of the California Labor Code. The Director's determination of prevailing rates are on file with the City and are available on-line at www.(Iii,.ca.,L-xov/dlsr/DPreWa,aef)eterniination.litm and are referred to and made a part hereof, the wage rates therein ascertained, determined and specified are referred to and made a part hereof as though fully set forth herein. By executing this agreement, Contractor certifies that neither it, nor any of its subcontractors are ineligible under Labor Code Section 1777.1 or Section 1777.7 from bidding on, entering into a contract for, or performing the Work. 1.2.2 California Labor Code. Contractor is aware of and stipulates that Contractor will also comply with the following sections of the California Labor Code: 1.2.3 Per Diem Wages. Section 1771, Contractor and any subcontractors shall pay not less than the general prevailing rate per them wages, 1.2.4 Penalty for Not Paying Prevailing Wage. Section 1775, Contractor and any subcontractor will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid. 1 .2.5 Certified Payrolls. Contractor and its subcontractors must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all implementing regulations promulgated by the DIR. For each payroll record, Contractor and its subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Contractor must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations. 2 Yunex 1.2.6 Apprentices. Section 1777.5 prescribes the terms and conditions for employing registered apprentices. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him/her. Section 1777,5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation, to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he/she employs registered apprentices on all of his/her contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he/she employs registered ap- prentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions, The Contractor and subcontractor under him/her shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices, Yunex 1.2.7 Legal Day's Work. Section 1810, eight hours of labor constitutes a legal day's work and the Contractor and any subcontractor under him/her shall comply with and be governed by said section. 1.2.8 Penalty for Exceeding Daily/Weekly Hours, Section 1813, Contractor will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Contractor or any subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815. 1.2.9 LAIR Registration. Sections 1725.5 and 1771.1 requires all general contractors and subcontractors to be registered with LAIR. 1.2. 10 Posting. Contractor must also post all Job site notices required by laws or regulations pursuant to Labor Code section 1771.4. 1.2,11 Travel Pay. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.1. 1.3 Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the Chief Executive Officer or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: a. Meet with Contractor to review the quality of the work and resolve the matters of concern; b. Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or c. Terminate the Agreement as hereinafter set forth, 1.4 Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal, State and local laws and ordinances applicable to the services required under this Agreement including all employment laws related to minimum hours and wages; occupational health and safety- fair employment and employment practices; workers' compensation insurance and safety in employment. Contractor shall indemnify and hold hanuless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above -mentioned laws, which may be incurred by reason of Contractor's performance under this Agreement. 4 Yunex 1.5 Non -Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, Dationa e&tn*ph,,.,sicaI disabilitli, mental disabilitli, medical condition, I enetic information, marital status', se ,ender identi ender expressiom age sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or tenrunation, rates of pay, or other fonris of compensation and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause. Contractor shall, in all solicitations and advertisements for employees placed by, or on behalf of Contractor shall state that all qualified applicants will receive consideration for employment without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status. Contractor shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials. 1.6 Delegation and Assignment, This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor recognizes that the qualifications and experience of the personnel to be used are vital to the timely completion of the services. The key personnel assigned to perform portions of the services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval. The key personnel for performance of the services under this Agreement is Josh Ferras. 1.7 Subcontracting. Contractor shall not subcontract any portion of the work required by this Agreement without prior written approval by the City. Subcontracts, if any, shall contain a provision making them subject to all provisions of this Agreement, including without limitation, the indemnity and insurance obligations. Contractor acknowledges and agrees that the City is an intended beneficiary of any work performed by any subcontractor for purposes of establishing a duty of care between any subcontractor and the City. 1.8 Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. 5 Yunex 2.0 COMPENSATION AND BILLING 2.1 Co mpensation. ensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit "B" attached hereto and made a part of this Agreement. Contractor's total compensation shall not exceed Two Hundred Thousand Dollars ($ 200,000.00) per fiscal year. This does not include one-time extraordinary project costs, 2.2 Additional Services, Contractor shall not receive compensation for any services provided outside the scope of services in Exhibit "A" unless the Chief Executive Officer or designee, prior to Contractor performing the additional services, approves such additional services in writing, It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable, Should Contractor perform any additional services which have not been approved, in writing, by the City, Contractor does so at its own risk and costs. 2.3 Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor's services which have been completed to City's sole satisfaction. City shall pay Contractor's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4 Records and Audits. Contractor shall maintain complete and accurate records with respect to costs incurred under this Agreement. All such records shall be clearly identifiable as relating to this Agreement and shall be maintained in accordance with generally recognized accounting principles. Contractor shall allow a representative of the City (including the California State Auditor if requested by the City pursuant to Government Code § 8546.7) during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall retain and allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement. 3.1 Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the services to be performed under this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2 Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, Yunex compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension. 4.1 Tenn. This Agreement shall commence on the Effective Date and continue until June 30, 2029, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 42 Notice of Termination. The City has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3 Termination. 4.3.1 Termination Without Cause. In the event of termination without cause, City shall pay Contractor for reasonable costs incurred and services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor. 4.3.2 Termination for Cause, In the event of termination for cause, Contractor will be liable to City for all costs to cure the deficiencies, and all loss, cost, expense, damage, and liability resulting from such breach and termination. The City is entitled to withhold any payments otherwise owed to Contractor to the extent of such costs, losses, expenses, damages, and liability, 5.0 INSURANCE 5.1 MinimuriLScope. Prior to City's execution of this Agreement and Contractor commencement of the services, Contractor shall secure, submit proof of, and shall thereaft maintain without interruption, until completion of and acceptance by the City of the services, su workers' compensation, commercial general and automobile liability insurance as shall prote Contractor, its subcontractors and the Additional Insured's herein, from any and all claims damages for personal injury, including accidental death, as well as any and all claims for proper darnage which may arise from or which may concern operations under this Agreement, wheth such operations be by or on behalf of Contractor, any subcontractor or anyone directly or indirect employed by, connected with or acting for or on behalf of any of them. I 7 Yunex 5.2 Carrier Ratings, All liability insurance shall be issued by an insurance company or companies authorized to transact liability insurance business in the State of California with a policy holder's rating of A or higher and a Financial Class of VII or larger. 53 Minimum Limits, Contractor shall maintain minimum limits of insurance as 5.3.1 Commercial General Liability. Broad -form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 0104 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. 5.3.2 Automobile Liability Insurance. Business automobile liability for all owned, hired, leased, and non -owned vehicles at least as broad as the most current version of ISO Business Auto Coverage Form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Contractor maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Contractor, 5.3.3 Workers' C . Workers' compensation insurance as required by the State of California and Employer's Liability Insurance with a minimum limit of One Million Dollars ($ 1,000,000.00) per accident for any employee or employees of Contractor. Contractor agrees to waive and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. By signing this Agreement, the Contractor acknowledges and agrees to the I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers' compensation insurance, and shall furnish a certificate of insurance to the Project Yunex Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this Section. 5.3.4 Professional errors and omissions ("E&O") liability insurance, Professional E&O liability insurance on an occurrence based policy with policy limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and Three Million Dollars ($3,000,000.00) policy aggregate. The retroactive date must be shown, and this date must be before the date of the contract or the beginning of contract work. Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of the contract of work. If coverage is canceled or non -renewed, and not replaced with another policy form with a retroactive date prior to the contract effective date, Contractor must purchase "extended reporting coverage" for a minimum of three (3) years after completion of contract work. A copy of the claims reporting requirements must be submitted to the Project Manager for review. 5.3.5 Additional Insurance. If the Contractor maintains broader coverage and/or higher coverage limits than the minimum amounts shown above, then the City requires and shall be entitled to the broader coverage for and/or the higher coverage limits maintained by the Contractor. Any available insurance proceeds exceeding the specified minimum limits of insurance and coverage shall be available to the City. 5A Notice of Cancellation and Renewals. The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail (this obligation may be satisfied in the alternative by requiring such notice to be provided by Contractor's insurance broker and set forth on its Certificate of Insurance provided to City). Contractor agrees that upon receipt of any notice of cancellation or alteration of the policies, Contractor shall, within five (5) days, procure other policies of insurance similar in all respects to the policy or policies to be cancelled or altered. Contractor shall furnish to the City copies of any endorsements that are subsequently issued amending coverage or limits within fourteen (14) days of the amendment. 5.5 All Coverages. The insurance policy or policies shall also comply with the following provisions: 5.5.1 Standards for Insurance Companies. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders' rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide. 5.5.2 Scope e of Insurances. Policies shall include premises/operations, products �� completed operations, independent contractors, owners and contractors' protection, explosion, collapse, underground hazard, broad form contractual, personal injury with employment exclusion deleted, and broad form property damage. Yunex 5.5.3 Waiver of Subrogation. The policy shall be endorsed to waive any right of subrogation against the City and its subcontractors, employees, officers, agents and directors for work performed under this Agreement. 5.5.4 Claims Made Basis. Coverage shall be on a standard occurrence form. Claims -made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable.. 5.5 . 5 Primary, Not Contributory. The policy shall specify that the insurance provided by Contractor will be considered primary and not contributory to any other insurance available to the City. 5.5.6 City Named Additional Insured. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Baldwin Park, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant- and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40. 5.5.7 Combination of Insurances cs�is A�ccetqble. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City's own insurance or self-insurance shall be called upon to protect it as a named insured. 5.5.8 Deductibles K2ceeeding SI . Any deductible or self -insured retention shall be shown on the certificate of insurance. If the deductible or self -insured retention exceeds $25,000.00, it shall be approved in advance by City. Contractor is responsible for any deductible or self -insured retention and shall fund it upon City written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving City. 5.6 Certificates of Insurance Deductibles. Prior to execution of the Agreement, and thereafter upon City's request, Contractor shall furnish City with original certificates of insurance and additional insured endorsements setting forth evidence of all insurance coverage required by this Article. Each certificate and endorsement shall be signed by a person authorized by that insurer to bind coverage on its behalf. The City shall continue to be an additional insured for completed operations for (1) year after completion of the work. 5.7 Contractor's Failure to Provide I eckuired Insurance. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Agreement until further directed by 10 Yunex the City. In the absence of satisfactory insurance coverage, City may, at its discretion and sole option: (a) procure insurance with collection rights for premiums, attorneys' fees and costs against Contractor by way of set-off or recoupment from sums due Contractor; (b) immediately terminate or suspend Contractor's performance of the Agreement, (c) pay Contractor's premiums for renewal of Contractor's coverage; or (d) self -insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorneys' fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due Contractor. Upon demand, Contractor shall repay City for all sums that City paid to obtain, renew, reinstate, or replace the insurance, or City may offset the cost against any monies that the City may owe Contractor. 5.8 Verification of Coverage. City shall have the right to obtain complete and certified copies of Contractor's and subcontractors insurance policies (including, but not limited to, the declarations page, form list and riders), endorsements or certificates required this Agreement, upon request (including, but not limited to, the declarations page, form list and riders). 5.9 No Limitation. Contractor's maintenance of insurance as required by this Agreement shall not be construed to limit the liability of the Contractor or its subcontractors to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 5.10 Subcontractors Insurance, The Contractor shall include in all subcontracts a requirement that its subcontractors obtain and maintain, at a minimum, all insurance required by this Agreement. The City reserves the right to request certificates of insurance from the Contractor for its subcontractors. The Contractor acknowledges that regardless of insurance obtained by its subcontractors, the Contractor will be responsible to the City for any and all acts of its subcontractors. 6.0 INDEMNIFICATION 6.1 Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, wbether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Contractor's Proposal, which shall be of no force and effect. TI Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. 7.2. Amendments in Writing. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification, 7.3. Priority of Documents. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 7.4 Representatives. The Chief Executive Officer or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement. 7,5 Project Managers. Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City. T6 Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONTRACTOR: IF TO CITY: 1026 E. Lacy Avenue Anaheim, CA 92805 Tel: (951)784-6600 Attm Josh Ferras City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Tel: (626)224-0100 Attn: Anthony Vazguez 7.7 Attorneys' Fees. If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and 12 Yunex expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof, 7.8 Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. 7.9 Venue, In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California. 7.10 Assi nment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Contractor of Contractor's obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement. 7.11 Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 7.12 Conflicts with Independent Contractor. Contractor/Contractor's duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/Contractor's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/Contractor shall 13 Yunex cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this prqject have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement. 7.13 PERS Eligibility Indemnification. If Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and bold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 714 Cooperation. If any claim or action is brought against City relating to Contractor's performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require, 7.15 Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute, 7.16 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall provide clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City shall rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 7.17 Prohibited Employment. Contractor shall not directly solicit for employment nor hire any employee of City while this Agreement is in effect. Notwithstanding the above, this provision shall not apply to any publicly advertised position to which an employee, without enticement or promises by Contractor, applies. 14 Yunex T 18 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. T 19 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. T20 Bindim4 Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns. T21 No Third -Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 7,22 Hle�adiin s. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a ftill or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 7.23 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. T24 Amendments, Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 7.25 Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 7.26 Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect 15 Yunex the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 7.27 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, All counterparts shall be construed together and shall constitute one agreement. 7,18 Signing Authority, The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. [Signatures appear on following page.] 16 Yunex IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be execut by and through their respective authorized officers, as of the date first above written. I Date: Name Title Date: Name Title As lkwol a Date: Manuel Carillo, Jr. Chief Executive Officer ATTEST: Christopher Saenz City Clerk APPROVED AS TO FORM: Date: Christian Bettenhausen City Attorney IM Imo. � , . .. SCOPE OF SERVICES The Contractor will be required to provide the City with certified personnel, vehicles and equipment, and materials as necessary to maintain the City's traffic signals and related equipment. The Contractor must have the resources and abilities to install various traffic signal poles, controller cabinets, and other associated equipment. The scope of services may include, but will not be limited to the following: The Contractor will be required to have available and readily accessible all required vehicles, tools, equipment, apparatus, facilities, and materials to perforrn all work necessary to maintain the traffic signals and related equipment in compliance with current Caltrans standards and specifications. The Contractor will be required to perform routine monthly traffic signal maintenance services, with additional non -routine maintenance services pursuant to "Exhibit B" Schedule of Fees. The Contractor will be required to provide regular field preventive maintenance, installation, and repair of existing controller assemblies and cabinets by qualified personnel that meet or exceed the following qualifications: • One Level Three technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs; • One Level Two technician with certification by the International Municipal Signal Association (IMSA) with at least three (3) years' experience in traffic signal repairs, • Familiarity with programming and repair of all traffic signal controllers; • Proficient in programming conflict monitors (CMU) and malfunction management units (MMU); • Familiarity with basic traffic signal timing principles-, • Proficient with all types of detection systems; video, loops and wireless. • Familiarity with hardware and wireless communications technology including troubleshooting, installations and adjustment of external and internalmodems; • Familiarity with various battery backup systems to include installation, programming and testing procedures, and maintenance; [YUNEX, LLC] o Ability to perform cabinet modifications and upgrades as required by the City., o Technician(s) shall be available 24 hours a day/7 day a week The Contractor will be required to assign adequate traffic signal technicians to the City as may be necessary to provide routine "Preventive Maintenance" to each traffic signal (once every month. An inability to provide routine maintenance to each traffic signal may cause the Contractor to be subject to adjustment of payment to Contractor. The Contractor will be required to provide a 24-hour service for knockdowns, emergencies and unplanned power outages. The Contractor will be required to have a complete traffic signal laboratory located in Southern California or will be required to include the use of a certified traffic signal laboratory as part of its services (the name and location of the laboratory shall be listed in the Contractor's proposal). The Contractor will be required to maintain a stock of common replacement parts. The equipment may include but is not limited to the following: Model 170E, 2070 signal controllers and a minimum of two (2) spare 2070 controllers assigned to our City, 24VDC Power Supply, MMU's/CMU's, flash transfer relays, load switches, detectors, LED red/yellow/green lamps, LED pedestrian signals/Speed feedback and batteries, and ADA compliant pedestrian activation buttons. The Contractor may offer alternatives to existing equipment to meet the changing demand as it occurs, when directed by City. The Contractor will be required to perform installations of knockdown replacement signal equipment including traffic signal poles ranging from Type I A to Type 60, and to install traffic signal controller assemblies, cabinets, electric services, and to install inductive loop detectors. The Contractor will be required to assist the City with the calibrating of traffic signal timing and progression; timing of traffic signals shall only be changed under the approved general direction of the City Engineer or his designee. The Contractor will be required to cooperate with the Baldwin Park Police Department, LA County Fire Department, the City Manager and responsible City department heads in cases of -emergency. The Contractor will be required to refer all questions from the public to the City. The Contractor will be required to provide preventive maintenance for the traffic signal equipment. The Contractor will be required to provide one electronic copy of the maintenance checklist to the City following each inspection, to maintain a copy of the maintenance checklist 3 [YUNEX, LLC] in the traffic signal controller cabinet, and to maintain a copy of the maintenance checklist at the Contractor's office of records, The Contractor will be required to follow a program of continuing comprehensive maintenance designed to eliminate or reduce the incidence of malfunctions, reduce complaints, and extend the useful life of the equipment. The program will include, but not be restricted to, the following: 91 11111111111M 1:1111111111ifflogma= o Preventive Maintenance (PM) checklist Form: Maintain a copy of the Preventive Maintenance Checklist Form approved by the City at each traffic signal. The PM Checklist Form will be completely filled out during each maintenance inspection and during any time repairs are made to the traffic signal controller or any related equipment in the traffic signal cabinet or the signal equipment at the intersection {detector loops, pedestrian heads, signal heads, lenses, lamps and signal poles etc.). o Controller Cabinet Mounting: Check the snugness of the nuts on the traffic signal cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door opening by over tightening, o Traffic signal Cabinet Foundation Seal- If standing water or evidence of water is present inside the bottom of the cabinet, check the seal between the bottom of the foundation for deterioration, and report the need to reseal the cabinet foundation as necessary. o Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet and any other enclosures of evidence of moisture or deterioration. Report on the need to completely replace any gaskets showing signs of leaking or deterioration. 0 Cabinet Vents: Check the vents in both the cabinet door and above the door, or at the top of the cabinet to ensure that they are free of any foreign material. Air Filter: Vacuum, wash, replace or knock out any dust accumulated in air filters. Take appropriate action based on the condition of the filter, o Cabinet Fan: Verify that cabinet fans(s) operate properly with a minimum of noise. o Thermostat- Verify that the cabinet fan thermostat is set at 96 degrees. Door Panel Harnesses: Check the harnesses leading from the main panel and auxiliary panels on the cabinet door to ensure they are not being pinched and do [YUNEX, LLC] not bind against the cabinet door. Adjust, if necessary. o Hinges and Locks- Check the free movement of all doors, latching assemblies and locks on the controller cabinet, service cabinet and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess. 0 Vacuum Cabinet: Blow or brush off shelves, ten-ninal blocks and components and thoroughly vacuum the interior of the cabinet. o Insect or Rodent Infestation: Check for signs of ants, wasps or other insects or rodents within the cabinet. Use appropriate insect traps or powders if any positive findings are discovered. More serious problems shall be reported to the City. o Cabinet Grounding: Using appropriate equipment, check annually the resistance between AC and ground. 0 Service Connections: Verify the neutral, ground and power connections are secure in the controller and service cabinets. 0 Plug -In Components: Check that each plug-in component (rack mount detectors, relays, load switches, etc.) fits tightly and o Ground Fault Receptacle: Verify the proper operation of the "Test" and "Reset" buttons on GFCI type outlets. 1 ! 11 11111 11 11i 11 1 ii! 11 � � I � � � I � I � 111111111 1111111 111 N 1 11 i�i 1 ill diagrams are present and up to date. o Controller Operation: Manually place vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad, to verify controller servicing of each active phase. Check controller logs for any faults that have occurred and make notes for the file. Verify signal timing is current with timing sheets in cabinet. Confirm controller time and dates are correct. (Especially after daylight savings time change). o Conflict Monitor/Malfunction Management Unit: Verify time and dates are correct in any CMU/MMU with an internal clock. 0 Detector Operation (inductive loops): Verify the detection zones for each detector by observing the turn -on of the appropriate detection indicator as a vehicle passes over the detector loop(s). Check also that a call is placed [YUNEX, LLC] on the correct controller phase. Detector Operation (video detection): Verify camera operation by monitoring the vehicle call on the video controller unit. Also, verify the calls going to the detector call page in the controller. and indications on all cabinet equipment are working properly. 0 System Telemetry: Check the operation of telemetry on controller display and phone modem, if equipped, located in the cabinet. Report any malfunction immediately. o Battery Back -Up System: Check battery backup display for AC IN, UPS OUTPUT, and INVERTER indications. All should be on when utility power is supplied to the cabinet. Also, check battery level and load level displays. Test batteries quarterly. Make note if either is out of range. Keep records of events recorded and total battery run time between maintenance checks to help indicate problem intersections. Safety lighting at signalized intersections is to be replaced as they become inoperative, or when directed by the CITY. High-pressure sodium vapor or LED lamps are to be used for replacement, Starting the third month of this contract, the contractor shall conduct a yearly nighttime survey of City owned lights, inspecting and correcting any inoperable safety lighting, soffit lighting, internally illuminated street name signing, and any other appurtenant illuminated signage. A report on all findings and recommended actions from such survey shall be sent to the City Engineer for review. Attachment C lists the locations and a map of city -owned streetlights, Intersection Walk -Around (included as a part of Monthly Routine Maintenance): o General: Remove any easily removable, unauthorized signs, stickers and posters and note any graffiti existing on signal poles or equipment, Notify City of any graffiti observed on traffic signal equipment. 0 Signal Heads: Verify that all vehicle and pedestrian heads properly display all indications and the signals are not damaged. Verify the alignment of all heads to the intended direction. Verify that all back plates, visors and doors are visibly secure. Report any landscaping that restricts the view of signal heads to the City (Signal heads should be visible from 250 feet). Labor and material costs to replace malfunctioning displays with Caltrans approved LED units will be paid in addition to the established flat rate fee per intersection. o Pedestrian Equipment: Check all pedestrian push buttons (and bicycle push buttons where provided) and signals by hand to ensure that they are securely mounted and operating properly. Replace damaged or malfunctioning buttons with larger size ADA type buttons as necessary including for the visually impaired. 0 Internally illuminated street name signs (ISMS): Verify that the ISMS is adequately connected to frame, clamp and brackets, and no panel is broken or missing. 0 Miscellaneous: Check all detector loops for sealant deterioration, exposed wire, etc. Quarterly Maintenance: Traffic Signal Systems 0 Provide a quarterly (i.e. every three months) system check to ensure traffic signal systems function in accordance with the timing plans. Investigate and determine causes of any performance issues (i.e. faulty pedestrian push buttons, faulty vehicle detection, faulty communication, etc.) and recommend appropriate repairs necessary for system operation in accordance with the timing plan. Repairs necessary to improve the function of traffic signal systems shall be compensated as "Extra Work". 0 Maintenance of the traffic signal systems is a critical component of the City's desired services. The Contractor will be required to have qualified traffic signal technicians that have demonstrated experience in maintaining traffic signal systems, with a proven ability to troubleshoot and diagnose problems with the efficient operation of these systems. Semi -Annual Maintenance (In conjunction with monthly maintenance): Uninterrupted Power Supply (Back -Up) System (see Exhibit "C" for locations): 0 Load tests all batteries and records on paper and with silver marking pen on each battery the date and load test results. M o Verify bypass switch is operating property. 0 Inspect and test battery charging system. Video Detection System Where Applicable: III I III III I I 1� I I I � I III 11111111 1111111gil 1 11111111111 111 11 11 o Signal Lenses and Signs: Clean and polish all signal lenses and reflectors, align all signal heads and adjust all mast arm mounted street name signs. o Terminal Connections: Test, semi-annually or following any wiring repair, each terminal screw by backing off slightly then retightening to confirm that it is secure. o Check- All pull boxes for structural defects, insect or rodent infestations, and properly secured lids. o Verify timing charts to controllers. If they are not correct contact City staff to verify differences, o Report significant areas of rust on cabinet exterior and signal poles to City staff, 0 CCTV Cameras Where Applicable: Ensure proper operation, clean camera lens as needed. 0 Check ground rod clamps and wire. 0 Check operation of ground fault receptacle. 0 Measure voltage at service inputs in cabinet andrecord. 0 Speed feedback signs, flashing beacons, ped. alert system 0 Battery performance test and replacement 0 Traffic operation observation to ensure the timing is appropriate. Notify the City Engineer immediately of any timing anomaly or deficiency, 8 [YUNEX, LLC] EMMMELOERWRIMIRIN 11PIP11111111 EUMMEMO= 0 Inventory List: Maintain an inventory list of the equipment in the controller cabinet at each location. The inventory list shall include the model, manufacture, serial number and quantity of each piece of equipment and installation date. The inventory list shall be continually updated, and a copy shall be furnished to the City every six months, 0 Preventive Maintenance (PM) Checklist Form: Maintain a copy of the Preventive Maintenance Checklist For approved by the City at each intersection. The PM checklist form shall be completely filled out during each routine maintenance inspection and during any time repairs are made to the controller or any related equipment in the controller cabinet or the signal equipment at the intersection (detector loops, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.). Provide a monthly electronic activity report to the City by the fifteenth working day of each month for the previous month and/or provide internet customer account access. The report should be provided both as a printout and as a Microsoft Excel Spreadsheet compatible computer file transmitted by e-mail and shall include the following: o Time the service calls were received, time arrived at the intersection, the response time, the number of hours spent for each repair, materials used, and a special listing of intersections with three or more calls in one month. o Time and date the PM work was performed, Provide a monthly report of all pending repair work needed at each intersection. Compensation for all routine "Preventive Maintenance" work identified above will be paid at an established flat rate fee per intersection for those intersections maintained in any given month, in accordance with the Cost Proposal, Exhibit "B" and completed and returned by the Contractor in its Proposal. (For clarification, each intersection will be billed to the City no more than once every month for routine preventive maintenance work). No additional or separate payment will be made for labor and materials, vehicles, equipment, or for daily travel time from the Contractor's base of operations to the City. The flat rate fee per intersection represents total compensation for all routine preventive maintenance work as described herein, unless additional or separate payment for repairs or unscheduled/emergency work is otherwise authorized. The Contractor will be required to assign a traffic signal technician to the City as may be necessary to provide routine "Preventive Maintenance" to each traffic signal. The City expects traffic signal technicians to be regularly assigned to the City as necessary to provide routine preventive maintenance, and to respond to unscheduled/emergency work ("Extra Work") during regular working hours (8:00 AM to 5:00 PM, Monday through Friday). An inability to provide maintenance to each traffic signal every month may cause the Contractor to be subject to adjustment of payment to Contractor, 4. UNSCHEDULED MAINTENANCE OF TRAFFIC SIGNAL CONTROL EQUIPMENT Unscheduled/emergency work includes, but is not limited to the following: Downed signal heads, poles, damaged controller and cabinet, damaged internally illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, pedestrian signal beads, wiring, and other operational equipment related issues, Assist the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions, Repair, replace or otherwise render in good working order any and all defective parts of the traffic signal equipment with like make and model parts for temporary and permanent replacements, except as individually agreed upon by the City, The Contractor shall provide materials for permanent repairs, uses in the repair or replacement of City equipment. The City shall reimburse the Contractor for materials used for permanent repairs, in an amount equal to the cost of the materials including an agreed mark-up price. No permanent change of control mechanisms shall be done without prior approval of the 10 [YUNEX, LLC] City. Whenever equipment is removed from the controller cabinet, the City shall be notified by phone within 24 working hours, except weekends and holidays. Notify the City in advance of any traffic signal de -activations that may be required to provide the required services. Traffic signal de -activations shall not be scheduled without the approval of an authorized representative of the City. All traffic signal controller equipment shall be maintained as recommended by the manufacturer. The Contractor shall cover the cost for replacing any parts to the controller mechanisms under the provisions of the preventive maintenance program. When entire controller mechanisms become obsolete or are deteriorated beyond repair, report such conditions to the City and provide satisfactory evidence that replacement is necessary. Prepare estimates showing the cost breakdown of material and labor for replacement of such controller mechanisms and submit this information to the City. Replacement of an entire controller mechanism, if ordered by City, shall be paid for as "Extra Work". "Extra Work" includes, but is not limited to the following: Traffic Signal and Pedestrian Signal Indications: Replace or repair standard traffic signals (red, yellow and green) and pedestrian signal display units as they malfunction upon authorization from the City. All traffic signal and pedestrian indications shall be Caltrans approved LED units only. Unscheduled Maintenance - Respond within one (1) hour after City's notice of the following events: o Any signal controller malfunction; 0 Burned out red, yellow, or green ball or arrow display, 0 Other situations that are potentially hazardous to public safety The replacement of burned -out lamps need not be on an after-hours "emergency" basis provided that there are at least two (2) such signal indications still operative for each direction of travel. Such replacements will be completed within twenty-four (24) hours. Notify the City within twenty-four (24) hours of any change in traffic signal operation caused by controller replacement, timing changes, and loss of master control or traffic collisions. Maintenance activities that require periodic replacement of minor parts will not require City approval. Replacement of controllers, cameras, and battery backup systems will require approval of City staff prior to replacement. Serial numbers of units removed will be recorded and the unit delivered to the City staff. The Contractor shall contact the City Engineer or his representative regarding any extraordinary maintenance work and seek his prior approval before the work is scheduled. The Contractor shall notify the City Engineer by telephone at least four (4) hours in advance before any work is commenced, except in emergencies where injury or property damage may result without prompt response. For the emergency repair of a signal that is totally blacked out, the following procedure of traffic control shall apply: 0 The Contractor shall dispatch qualified personnel and equipment to reach the site within one (1) hour under normal conditions. 0 If no Police personnel are present and temporary stop signs have been set up when the Contractor arrives at the site, the Contractor shall set up more traffic warning and control devices, if deemed necessary, and proceed to repair the signal. After the signal is back in operation, the Contractor shall remove all of the temporary traffic control devices and return those devices owned by the City. 0 If Police Personnel are still at the site when the Contractor arrives, the Contractor shall quickly examine the signal, evaluate the situation, and discuss it with the Police Personnel, If the repair takes only a few minutes, the officer may stay to continue to direct traffic while the Contractor repairs the signal. If the repair takes longer than the officer can wait, the Contractor shall immediately set up temporary stop signs and all other necessary warning devices and relieve the officer. The Contractor shall notify the City's representative at any time traffic control measures are put into effect. Emergency calls that require replacement of equipment will not require approval from City before such replacements are commenced. Additional staffing shall be provided where responding technicians cannot handle emergency work alone (knockdowns, wire pulls, etc.). Maintain a single local telephone where an on -call traffic signal technician can be reached at all times, twenty-four (24) hours per day. This telephone number will be made available to all people designated by the City. Monitoring Emergency Calls: At the time the on -call traffic signal technician is notified of an emergency by the City, he will call the designated City representative. If the designated representative is not available, the following numbers are available to verify that the on -call traffic signal technician has received the calk 12 [YUNEX, LLC] TIME TELEPHONE NO. 7:30 AM - 5:30 PM (626) 960-3993 extension 0, Public Works Department 5:30 PM - 7:30AM After hour telephone number: (626) 960-195 5 Baldwin Park Police Dispatch Upon completion of emergency work, contact the above telephone numbers and inform the City that the emergency work has been completed. Compensation for unscheduled maintenance work identified above will be paid at the hourly labor rates, and vehicle and equipment rates, in accordance with the Cost Proposal, Exhibit "B. Compensation for travel time shall be included in the payment for unscheduled or emergency work for those calls originating between 5:30 PM to 7:30 AM, for the actual travel time to the City, up to a one (1) hour maximum. 5. UPGRADES The Contractor will be required to maintain any additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the City. Upgrade work may include but is not limited to the following: o Replacement of existing non -operative equipment as needed; o Installation of new controller equipment, signal cabinets, signals heads, new and related wiring-, 0 When requested by the City, install, modify or upgrade traffic signals or electrical or mechanical traffic control or traffic safety devices-, No upgrade work shall be commenced or undertaken unless authorized by the City. Said authorization is a condition precedent to receiving any reimbursement for upgrade work. Work shall be performed in accordance with the Standard Plans (current) and Section 86 of the Standard Specifications (current) for the State of California Department of Transportation and the City of Baldwin Park special provisions. This work shall be performed within a time limit established by the City and for a mutually agreed upon price. City will retain the right to perform any additional work by use of City forces or, alternatively, to advertise such work forbids. The Contractor shall be required to coordinate with the City's designated representative on any new traffic signals installed by another Contractor under contract with the City ("City Installed Traffic Signal"), or by another Contractor under contract with a private party ("Developer Installed Traffic Signal"). The City shall assume all responsibility for coordinating construction inspection of new traffic signals, whether a City Installed Traffic Signal or a Developer Installed Traffic Signal, up to, but prior to, final acceptance of work and traffic signal activation. When requested by the City, the Contractor shall coordinate with the City's designated representative when notified that a new traffic signal is to be activated. The Contractor shall participate in a walk-through of the new traffic signal improvements with the City's designated representative to determine that the new traffic signal improvements will function as designed. When scheduled, the Contractor shall attend the traffic signal activation and shall participate in confirming that all components of the new traffic signal improvements are operational with the City's designated representative and the installing Contractor. The Contractor will be responsible for assuming maintenance responsibilities for all new traffic signals following activation, The Contractor shall maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the City. In the event that notification is made of a new installation at other than the beginning of a monthly period, the unit cost of routine maintenance will be prorated from the day the Contractor is notified. The Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic at all times. The Contractor shall obtain a no -fee encroachment pen -nit from the City prior to any lane closures or construction activity within the City right-of-way. All warning lights, signs, flares, barricades, delineators, detours, and other facilities for the sole convenience and direction of public traffic shall be furnished and maintained by the Contractor. All traffic control should conform to, and be placed in accordance with, the current Work Area Traffic Control (WATCH) Handbook and CAMUTCD. Flashing arrow board shall be furnished and maintained as directed by the City. During working hours, a minimum of one (1) 12-foot-wide travel lane in each direction and all existing left -turn pockets, whenever feasible, shall be maintained. No lane closures will be permitted between the hours of 7:00 a.m. and 9:00 wni. or 3:00 p.m. and 6:00 unless an emergency situation exists and such a closure is necessary to safeguard the traveling public. Separation between travel lanes, channelization, and delineation of the maintenance area shall be accomplished by the use of delineators and/or cones placed at a maximum fifteen (15) feet on center. Each vehicle used to place and remove components of a traffic control system on multi- lane highways shall be equipped with a flashing arrow board that shall be in operation when the vehicle is being used for placing, maintaining or removing said components. The flashing arrow board shall be in place before lane closure(s) requiring its use in implementation. When maintenance is completed, all traffic control signs, barricades, delineators, etc., shall be removed from the site. During the period of warranty, the Contractor will be required to coordinate all communication between manufacturers, installing Contractor and the City regarding any warranty service; and to notify the City of any undue delays in response by the manufacturer or installing Contractor and details of each incident. No additional, or separate, compensation shall be paid for warranty service work, which shall be considered as included in the compensation paid for services provided in relation to "Upgrade Work" or "Traffic Signal Inspection". The assigned traffic signal technician shall be available to meet with the City's designated representative on a monthly basis or as needed at a mutually agreed upon time and place in the City to review each month's maintenance activities. The assigned traffic signal maintenance supervisor shall be similarly available to meet with the City's designated representative on a monthly basis. No additional, or separate, compensation shall be paid for attending meetings, which shall be considered as included in the compensation paid for all the various services provided hereunder. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". For cost accounting purposes, payment will be made only after submission of proper invoices (hard copy). EXHIBIT 64 " FEESCHEDULE Routine Maintenance - Semiannual Item Description tion Unit Quantity Unit Price Amount 2e Battery Backup System Each 37 $ 3m Video Detection System Each $ Sub -Total $ Routine Maintenanee'm Annual Item Description Unit Quantity Unit Price Amount 4. Railroad Pre-Emptian Testing Each 4 $ Sub -Natal I onthly Total $ Fee Schedule for Extraordinary Maintenance ("Extra W or k ") The provided Fee Schedule for labor, services, and equipment, with the exemption of pole or cabinet knockdowns and other emergency situations, extraordinary maintenance requires prior written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing cost breakdown of material and labor for the services and submit this information to the City. The City reserves the right to obtain price quotes from more than one contractor to conduct extraordinary maintenance services, 1. Extraordinary Maintenance — Labor & Material Item Description Unit Unit Amount L Install 6' — diameter Loop Detector Each EA $ 2. Installation of LED pedestrian signal head Each EA $ module - complete 3. Cabinet and controller laboratory Per Item EA $ testing & certification 4. Replace Type IA pole Each EA $ 5. Furnish and install Pedestrian Push Button Each EA $ (PPB) 6. Furnish and install 12" LED Traffic Signal Each EA $ Modules: Red Ball, Amber Ball, Green Ball 7. Furnish and install 12" 3-section Vehicle Head Each EA $ Assembly - Complete 8. USA Marking Per Location EA $ 9. Replace Overhead Reflectorized Street Name Per Item EA $ Sign (RSNS) — City Supplied 10. Replace Overhead Illuminated Street Name Per Item EA $ Sign (ISMS) — City Supplied IL Furnish and install Street light pole (existing Each EA $ foundation) 12. Additional Material and Parts Supplier's invoice amount plus % markup 2. Extraordinary Maintenance — Labor Item 13. Description Traffic Signal Maintenance Supervisor Regular Time Per Hour $ Overtime Per Hour $ Premium* Per Hour $ 14. Traffic Signal Technician 1 $ $ $ 15. Traffic Signal Technician 11 $ $ $ 16. 17. Traffic Signal Laborer Traffic Signal Apprentice $ $ $ $ $ $ 18. Trainer $ $ 19. Crane Operator $ $ $ * Premium to be charged for Sundays, Holidays and any additional circumstances as outlined per the Davis Bacon Act and the State of California Department of Industrial Relations (Prevailing Wage guidelines) 3. Equipment Rates Hcm�F Description Hourly Rate Daily Rate 20. Pick-up Truck $ $ 21. 22. 23. Service Truck Boom Ladder Truck Crane 'Truck $ $ $ $ $ $ 24. Dump Truck $ $ 25. Arrow Board $ $ 26a Compressor with tools $ $ " 'l CITY OF BALDWIN PARK MAINTAINED INTERSECTION NAME ALPHA BBS NOTES BADILLO STREET & PUENTE 1 AVENUE BADILLO STREET & WILLOW 2 AVENUE yes BALDWIN PARK BOULEVARD 3 & BESS AVENUE yes BALDWIN PARK BOULEVARD 4 & CALAIS STREET yes BALDWIN PARK BOULEVARD 5 & CLARK STREET yes BALDWIN PARK BOULEVARD 6 & FOSTER AVENUE yes BALDWIN PARK BOULEVARD 7 & FRANCISQUITO AVENUE yes BALDWIN PARK BOULEVARD 8 & LOS ANGELES STREET yes BALDWIN PARK BOULEVARD 9 & MERCED AVENUE yes BALDWIN PARK BOULEVARD 10 & ORGAN PARK CROSSING yes BALDWIN PARK BOULEVARD 11 & OIO STREET yes BALDWIN PARK BOULEVARD 12 & OLIVESTREET yes BALDWIN PARK BOULEVARD 13 & RAMONA BOULEVARD BALDWIN PARK BOULEVARD 14 & STERLING WAY yes BALDWIN PARK BOULEVARD 15 & STEWART AVENUE yes DOWNING AVENUE & PACIFIC 16 AVENUE These 2Intersections run with ltraffic signal BOGART AVENUE & PACIFIC 17 AVENUE DOWNING AVENUE & 18 RAMONA BOULEVARD FRANCISQUITO AVENUE & 19 FRAZIER STREET FRANCISQUITO AVENUE & 20 DALEWOQD STREET These 2 Intersections run with 1 traffic signal FRANCISQUITO AVENUE & 21 VINELAND AVENUE FRANCISQUITO AVENUE & 22 GARVEY AVENUE FRANCISQUITO AVENUE & 23 PUENTE AVENUE yes FRAZIER STREET & EARL 24 AVENUE FRAZIER STREET & FOSTER 25 AVENUE LOS ANGELES STREET & 26 CENTER STREET yes LOS ANGELES STREET & 27 BRESEE AVENUE yes LOS ANGELES STREET & 28 HORNBROOK AVENUE yes LOS ANGELES STREET & LA 29 RICAAVENUE yes LOS ANGELES STREET & 30 STEWART AVENUE yes LOS ANGELES STREET & 31 MERGED AVENUE yes LOS ANGELES STREET & 32 WALNUT STREET yes INE AVENUE & CLARK 33 STREET INE AVENUE & PALMROSE 34 STREET INE AVENUE & 35 FRANCISOUITO AVENUE yes INE AVENUE & LOS 36 ANGELES STREET yes lNE AVENUE & OHIO 37 STREET/HALLWOOD DRIVE INE AVENUE & OLIVE 38 STREET Yes INE AVENUE & PARK PLAZA 39 MERGED AVENUE & AHERN 40 DRIVE MERCED AVENUE & MARKET 41 PLACE MERGED AVENUE & 42 VINELAND AVENUE yes PACIFIC AVENUE & VINELAND 43 AVENUE PACIFIC AVENUE & BIG 44 DALTON AVENUE PUENTE AVENUE & DALEWOOD 45 STREET/GARVEY AVENUE PUENTE AVENUE & MERGED 46 AVENUE yes PUENTE AVENUE & PACIFIC 47 AVENUE RAMONA BOULEVARD & 48 BOGART AVENUE Yes RAMONA BOULEVARD & EARL 49 AVENUE Yes RAMONA BOULEVARD & 50 FOSTER AVENUE Yes RAMONA BOULEVARD & 51 FRANCISOUITO AVENUE Yes RAMONA BOULEVARD & LA 52 RICAAVENUE Yes RAMONA BOULEVARD & 53 MAINE AVENUE Yes RAMONA BOULEVARD & 54 MERGED AVENUE Yes RAMONA BOULEVARD & 55 MONTEREY AVENUE yes RAMONA BOULEVARD & 56 PUENTE AVENUE RAMONA BOULEVARD & 57 STEWART AVENUE yes RAMONA BOULEVARD & 58 CESAR CHAVEZ DRIVE Yes RAMONA BOULEVARD & 59 CESAR CHAVEZ DRIVE Yes RAMONA BOULEVARD & BADILLO STREET/ LOZANO 60 DRIVE TOWNE CENTER DRIVE & 61 PUENTE AVE i i e MAINTAINEDCALTRANS BALDWIN PARK BOULEVARD TRACY STREET 605 FWY & RAMONA BOULEVARD 1-10 WESTBOUND & BALDWIN PARK BOULEVARD 1-10 WESTB UND&GARVEY AVENUE BY DEN NYS 1-10 EASTBOUND & FRAZIER STREET 1-10 EASTBOUND & DALEWOOD STREET LA COUNTY PUBLIC WORKS MAINTAINED ARROW HIGHWAY& AZUSA SHARED INTERSECTION — IRWINDALE 68 CANYON ROAD BROOKS DRIVE & SHARED INTERSECTION — IRWINDALE 69 RIVERGRADE ROAD LIVE OAK AVENUE & SHARED INTERSECTION — IRWINDALE 70 STEWART AVE LOS ANGELE S STREET & SHARED INTERSECTION — IRWINDALE 71 LITTLE JOHN STREET RA NA BOULEVARD arc SHARED INTERSECTION — IRWINDALE 72 BARNES AVENUE RAMONA BOULEVARD $ SHARED INTERSECTION — IRWINDALE 73 SYRACUSE AVENUE ARROW HIGHWAY& MAINE SHARED INTERSECTION — IRWINDALE 74 AVENUE LIVE OAK AVENUE & BALDWIN SHARED INTERSECTION — IRWINDALE 75 APRK BOULEVARD LIVE OAK AVENUE & SHARED INTERSECTION — IRWINDALE 76 RIVERGR E ROAD DoeuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D n Adopted 10/31/23 1 • - 1Ir i ■ •- •- r i • r r PublicWHEREAS, the r department is responsiblefor r traffidl signals• other electrically powered traffic devices,• • preventive responsive activities to preserve traffic signalfor - safe ar: utilizationof - and TIAEREAS, essential to these services is the ability to provide s responsive, efficient, and effective services in order • maximize mobilityand safety Is - public; and WHEREAS, due to the largely undefinable nature of this work, as well as the highly technical and complicated extent of the work including electrical trades and software and hardware maintenance, as well as emerging technologies, the procurement for a service provider for the Traffic -Related Electrical Devices Maintenance Program does noti •. itself to a competitivebidding process; WHEREAS, a competitive • . Request r Proposal r,,• (RFP) process is better suited expertisefor obtaining a qualified service provider, as it allows for an evaluation of proposals based on important criteria that cannot be considered in a rigid low bid process, such as technical • and on • 2023,of ra'i. a Request for Proposals ' 0: iir for the maintenance of • and • F electrical r and WHEREAS, the '" process was selected so that the service agreement cover - wide -range of potential • • rr r maintenance and repair services may i ede duration of agreement beunknownor otherwise difficult to • and IIAEREAS, the RFP was shared with experienced electrical contractors, posted •n the city's website, and advertised the and Et371 DocuSign Envelope ID: 5ADFE7D0-640E-40B4-809D-CB241DE36A1D M ATTEST: _�Ity Clerk/ 0 STATE OF CALIFORNIA COUNTY OF LOS, ANGELES )SS CITY OF GLENDALE 1, Suzie Abaiian, Ph,D., City Clerk of the City of Glendale, certify that the foregoing Resolution No.23-160 *at Adopted by the Counci[ of the City of Glendale California, at a regular meeting held on the 31st day of October _1202 the same was adopted by the following vote, Ayes: Devine, Kassakhian,, Najarian, Brotman Noes: None Absent-. Asatryan Abstain- None -City rk C4 fad rn CITY OF GLENDALE, CALIFORNIA REPORT TO THE CITY COUNCIL AGENDA ITEM Report: Traffic -Related Electrical Devices Maintenance Program, Award Service Agreement 1 ® Resolution dispensing with competitive bidding, approving a contract award through a competitive request for proposal procurement process, and authorizing the City Manager or a designee to execute a multi -year service agreement, including the option for two one-year extensions, with Yunex Traffic LLC, to provide maintenance services for the City' s traffic signals and other traffic -related electrical devices. COUNCIL ACTION Item Type: Action Approved for October 31, 2023 calendar A service agreement is needed to continue maintenance of the city's traffic signals and other traffic -related electrical devices. Following a Request for Proposals (RFP) process, the service team of Yunex Traffic LLC is recommended to perform maintenance of traffic signals and other traffic -related electrical devices in the city. An RFP process was used instead of traditional competitive bidding process due to the undefinable nature of this maintenance and repair work, and the flexibility that is required for the vast span of equipment and devices requiring service and ongoing evolution of this technology. The proposed service agreement with Yunex Traffic LLC for a base contract period ending June 30, 2027, with the option for two one-year extensions will cost $5,499,529. M1111T "* L-P E 2 8b COUNCIL PRIORITIES Mobility, Traffic and Pedestrian Safety: Traffic-related electrical devices are crucial for safety and mobility in Glendale. Maintaining traffic signals is vital, as they regulate traffic, provide controlled crossings for pedestrians, reduce accidents, and improve safety for all roadway users. Operational Efficiency: Well-maintained traffic signals and other traffic-related electrical devices ensure safe roadways and efficient operations of the city’s transportation system. RECOMMENDATION Approve a resolution dispensing with competitive bidding, approving a contract award process through a request for proposal procurement process, and authorizing the execution of a multi-year service agreement with the option for two one-year extensions with Yunex Traffic LLC for the Traffic-Related Electrical Devices Maintenance Program in the amount of $5,499,529. BACKGROUND The city currently operates 242 traffic signals, 9 signalized pedestrian crosswalks, 62 flashing beacons, an in-pavement lighted crosswalk, numerous radar speed feedback signs, and an extensive underground fiber optic communications network that links the traffic signal system for optimal coordination in a modern traffic environment. Collectively, these devices have an estimated replacement cost surpassing $150M, and are critical assets to the city. While designed and manufactured with durability in mind, traffic signals and electrical devices must be diligently maintained, and when needed, quickly repaired, in order to maintain public safety, reduce greenhouse gases, and improve mobility at intersections for all modes of travel, with an emphasis on bicyclists, pedestrians, transit, and emergency vehicles. Activities for a traffic signal maintenance contractor can generally be divided into three basic categories: routine preventive maintenance, extraordinary maintenance, and operational and equipment modifications. Each are described below: •Preventative maintenance activities are comprised of routine scheduled inspections and testing to ensure all equipment is in good working condition. Any equipment or component that is found unserviceable or operating below required standards is replaced in the process. Preventive maintenance activities reduce the incidence of malfunctions, outages, and complaints, as well as extend the useful life of the equipment. •Extraordinary maintenance activities are comprised generally of non-recurring and unscheduled work. Examples of extraordinary maintenance include responding to reports of signal controller malfunctions, intersections on 4-way flash, burned-out lamps, and equipment knockdowns and malfunctions. This category also includes trouble-shooting traffic detection, monitoring and 66 of 85 3 8b communication systems, as well as investigating operational complaints. Marking the locations of underground traffic signal equipment when requested under Government Code Section 4216 ("dig-alert'') is also an extraordinary maintenance activity. •Lastly, a key function of any traffic signal maintenance contractor is to assist with implementing operational and equipment changes as traffic volumes, patterns, safety needs and conditions necessitate. Such activities would include, but not be limited to, modifying, or upgrading existing traffic signal equipment, installing new flashing beacon systems, adding protected left-turn phasing for traffic signals, implementing signal timing changes, providing technical support during signal construction, and bench-testing new equipment prior to field deployments. In the past, the City of Glendale has opted to contract private companies for its traffic signal maintenance needs. This choice was driven by the staff’s belief that outsourcing this maintenance is more cost-effective compared to maintaining a dedicated city crew, which would involve acquiring and upkeeping specialized vehicles, equipment, parts, and storage facilities. The city’s current traffic signal maintenance agreement is with Econolite Systems, which originally expired on September 30, 2023. The City extended this contract on a month- to-month basis until January 31, 2024. Econolite Systems has provided signal maintenance services to the city for the past 5 years, having been selected through a competitive RFP process in 2018. Due to the largely undefinable nature of this work, as well as the highly technical and complicated extent of the work including electrical trades and software and hardware maintenance, as well as emerging technologies, the procurement for a service provider for the Traffic-Related Electrical Devices Maintenance Program does not readily lend itself to a competitive bidding process whereas a competitive Request for Proposal procurement process is better suited for obtaining a qualified service provider, as it allows for an evaluation of proposals based on important criteria that cannot be considered in a rigid low bid process , such as technical expertise and flexibility. For this reason, dispensing with competitive bidding to award a service agreement is recommended. This agreement will cover numerous devices that require maintenance and repair in traffic signals, flashing beacons, speed radar systems and related electrical systems. A traffic Signal controller cabinet for example, contains many individual sensors, wires, relays and timer devices within the cabinet that require individual troubleshooting, repair or replacement to resolve electrical issues. Furthermore, as technology improves and newer devices are installed, the maintenance contractor must be able to maintain a variety of equipment including older traffic signals as well as newer technology. Thus, 67 of 85 4 8b the proposed service agreement is designed to provide flexibility to allow for maintenance activities of many different types of devices that vary for each location. Maintenance of public works contracts that follow a formal competitive bidding process requires a specific scope of work, including specific labor tasks and materials. The maintenance services covered in the proposed service agreement allows for tasks that are unknown until failures or damages occur and do not have a specific timeline or list material until the problem is resolved. The RFP process allows city staff to evaluate the capacity of proposing firms to repair and maintain traffic signal equipment in Glendale and quickly respond to device outages. Due to the nature of traffic signal maintenance services, many other California cities have also opted to procure these services in 2023 from an RFP process such as Azusa, Morgan Hill and Arroyo Grande. ANALYSIS To ensure safe roadways and efficient operations of the city’s transportation system, staff recommends using a professional maintenance and repair services firm. An RFP was issued on June 26, 2023, for maintenance of traffic signals and other traffic-related electrical devices. To further ensure competitive proposals, the city shared the RFP with experienced electrical contractors, posted the solicitation on the city's website, and advertised in the Crescenta Valley Weekly. On July 27, 2023, the city received three proposals for the Traffic-Related Electrical Devices Maintenance Program under RFP# 2023-006. An evaluation team of staff from Public Works reviewed the proposals. The proposals were all ranked based on the following criteria: qualifications and experience, quality of submittal, understanding of scope and methodology, and cost/budget control. All the proposers for each project were then interviewed. Based on the combination of written submittals and the results of the interviews, the Yunex Traffic LLC team was determined to be the top ranked firm for the Traffic-Related Electrical Devices Maintenance Program. Yunex Traffic LLC has recent experience on a variety of Public Works maintenance programs of similar scope and cost. They currently maintain traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in- pavement flashing crosswalks and rapid flashing beacons. They have also successfully delivered similar projects for the cities of Anaheim, Garden Grove, and Newport Beach. Moreover, they recently completed the Citywide Battery Backup System (BBS) Project. City staff also checked Yunex Traffic LLC’s references, which were all positive. It is also worth noting that Yunex Traffic LLC earned the highest ranking due to its 68 of 85 5 8b exceptional quality service, a proposed robust maintenance program, a dedicated project team for Glendale, versatile capabilities, and the availability of additional resources that can be directed to our city. Furthermore, the firm possesses valuable expertise and in-house capabilities in troubleshooting communication systems. They also offer a sophisticated yet user-friendly asset management and activity tracking system. This system is a comprehensive database containing details about each signalized location (design, operational information, maintenance schedules, equipment inventory, history, etc.), the status of pending extraordinary maintenance activities, and tools to help city staff generate reports for monitoring budget and performance. The below table shows the estimated costs of the traffic signal maintenance program for FY 2023-24 through FY 2026-27 for the base multi-year contract and FY 2027-28 through FY 2028-29 for the optional one-year contract extensions. The costs are broken into three components based on Yunex Traffic LLC’s proposed fees. 1. Preventive maintenance: Costs are calculated based upon unit prices provided by Yunex Traffic LLC to maintain various device types. The respective unit prices are multiplied by the number of corresponding traffic devices that the city currently maintains. These costs can increase as additional devices are installed in the future. 2. Extraordinary maintenance: Costs are for repairing malfunctioned or damaged traffic equipment, responses to emergency knockdowns, markings for underground facilities, and miscellaneous services. These costs are estimated based on historical maintenance records and labor/equipment rates provided by Yunex Traffic LLC. 3. Installations and modifications: When requested by the city, Yunex Traffic LLC will perform traffic signal modifications and installations of new traffic-related electrical devices for small-scale projects such as, but not limited to, adding protected left-turn phasing for traffic signals and installing flashing beacons. Contract Component FY 23-24 (Five Months) FY24-25 FY25-26 FY26-27 FY27-28 (Optional One-Year Extension) FY28-29 (Optional One-Year Extension) Total Preventive Maintenance $145,510 $359,701 $370,492 $381,606 $393,055 $404,846 $2,055,210 Extraordinary Maintenance $176,080 $435,270 $448,328 $461,778 $475,631 $489,900 $2,486,987 Installation & Modifications $67,780 $167,551 $172,578 $177,755 $183,088 $188,580 $957,332 69 of 85 6 8b Total Estimate $389,370 $962,522 $991,398 $1,021,139 $1,051,774 $1,083,326 $5,499,529 Grant funding is not associated with this signal maintenance agreement. There are no revenue offsets associated with this agenda item. In addition, there are no additional staffing or personnel costs associated with this item. Project Description:Traffic-Related Electrical Devices Maintenance Program RFP Approved:N/A Advertisement Method:Bid America, The Blue Book, Construction Bid Board, Construct Connect, Direct Connection, PlanIT Reprographics, Dodge Data & Analytics, eBidBoard, Glendale Independent Newspaper, City’s website RFP Issued:June 26, 2023 RFP Due Date:July 27, 2023 Company Name (s): 1. Yunex Traffic, LLC 2. Econolite Systems, Inc. 3. Crosstown Electrical & Data, Inc. Selection Criteria:Qualifications and experience, quality of submittal, understanding of scope and methodology, and cost/budget control Recommended Consultant Yunex Traffic LLC New / Existing Consultant: Existing Procurement Method:RFP Contract Term:3 years and 5 months; Option for two one-year extensions Contract Begins:Upon signing of contract Contract Ends:Upon the expiration date of the contract 70 of 85 7 8b STAKEHOLDERS/OUTREACH Not Applicable. FISCAL IMPACT The service agreement with Yunex Trafffic LLC for the Traffic-Related Electrical Devices Maintenance Program will cost $5,499,529 for five years and five months term. The cost for these services for five months in FY 2023-24 is $389,370 which was approved as a part of the FY 2023-24 budget. No new appropriation is being requested at this time. Staff anticipates a 3% annual increase in costs based on the assumption of a 3% annual increase in the Consumer Price Index of Los Angeles County, as published by the US Department of Labor. Future year costs will be budgeted as part of the annual budget process. The City Council approved funding is outlined below: Existing Appropriation Amount Account String Funding Source $389,370 GL: 43110-1010-PWD-7516-P0000 General Fund ENVIRONMENTAL REVIEW (CEQA/NEPA) The Project is categorically exempt from environmental review because of CEQA Guidelines §§ 15301. CAMPAIGN DISCLOSURE The names and business addresses of the members of the board of directors, the chairperson, CEO, COO, CFO, Subcontractors and any person or entity with more than 10 percent interest in the company proposed for contract in this Agenda Item Report are attached in Exhibit 2, in accordance with the City Campaign Finance Ordinance No. 5744. ALTERNATIVES The alternatives related to the proposed Motion and Resolution are as follows: Alternative 1: Approve the resolution dispensing with competitive bidding and authorizing a service agreement with Yunex Traffic LLC for the Traffic- Related Electrical Devices Maintenance Program for $5,499,529 for five years and 5 months. Alternative 2: Do not approve the motion to authorize a service agreement with Yunex Traffic LLC for the Traffic-Related Electrical Devices Maintenance Program. The current traffic signal maintenance contract will expire on January 31, 2024, and the city will not be able to ensure safe roadways and efficient operations of the city’s transportation system. 71 of 85 8 8b Alternative 3: The City Council may consider any other alternative not proposed by staff. ADMINISTRATIVE ACTION Prepared by: Pastor Casanova, T.E., Principal Traffic Engineer Saed Roudsari, P.E., Traffic Engineer II Approved by: Roubik R. Golanian, P.E., City Manager EXHIBITS/ATTACHMENTS Exhibit 1: Project Location Map Exhibit 2: Campaign Disclosure Forms 72 of 85 RESOLUTION NO. __________ A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA DISPENSING WITH COMPETITIVE BIDDING; APPROVING A CONTRACT AWARD THROUGH A COMPETITIVE REQUEST FOR PROPOSAL PROCUREMENT PROCESS; AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A MULTI-YEAR (THREE YEARS AND FIVE MONTHS) SERVICE AGREEMENT WITH YUNEX TRAFIC LLC FOR MAINTENANCE SERVICES FOR THE CITY’S TRAFFIC SIGNALS AND OTHER TRAFFIC-RELATED ELECTRICAL DEVICES IN THE AMOUNT OF $2,975,058, WITH AN OPTION FOR TWO ONE-YEAR EXTENSIONS FOR A TOTAL AGREEMENT DURATION OF FIVE YEARS AND FIVE MONTHS AND TOTAL AGREEMENT AMOUNT OF $5,499,529 WHEREAS, the Public Works department is responsible for maintaining traffic signals and other electrically powered traffic devices, including preventive and responsive activities to preserve traffic signal infrastructure necessary for the safe and efficient utilization of the city’s streets; and WHEREAS, essential to these services is the ability to provide flexible, responsive, efficient, and effective services in order to maximize mobility and safety to the public; and WHEREAS, due to the largely undefinable nature of this work, as well as the highly technical and complicated extent of the work including electrical trades and software and hardware maintenance, as well as emerging technologies, the procurement for a service provider for the Traffic-Related Electrical Devices Maintenance Program does not readily lend itself to a competitive bidding process; and WHEREAS, a competitive Request for Proposal (RFP) process is better suited for obtaining a qualified service provider, as it allows for an evaluation of proposals based on important criteria that cannot be considered in a rigid low bid process, such as technical expertise and flexibility; and WHEREAS, on June 26, 2023, the City of Glendale released a Request for Proposals (RFP) 2023-006 for the maintenance of traffic signals and other traffic-related electrical devices; and WHEREAS, the RFP process was selected so that the service agreement will cover the wide-range of potential troubleshooting, maintenance and repair services that may be needed in the duration of the agreement that may currently be unknown or otherwise difficult to quantify; and WHEREAS, the RFP was shared with experienced electrical contractors, posted on the city's website, and advertised in the Crescenta Valley Weekly; and 73 of 85 WHEREAS, on July 27, 2923, the city received three proposals and staff reviewed and evaluated all proposals based on the following criteria: qualifications and experience, quality of submittal, understanding of scope and methodology, and cost/budget control. Additionally, all proposers were interviewed; and WHEREAS, based on a combination of written submittals and the results of the interviews, the Yunex Traffic LLC team was determined to be the top ranked firm for the Traffic-Related Electrical Devices Maintenance Program; and WHEREAS, Yunex Traffic LLC has recent experience on a variety of Public Works maintenance programs of similar scope and cost such as for the cities of Anaheim, Garden Grove, and Newport Beach and they currently maintain traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons; and WHEREAS, Yunex Traffic LLC proposed a robust signal maintenance program with a project team dedicated to Glendale, versatile capabilities and the ability to deploy additional resources to Glendale if needed; and WHEREAS, Yunex Traffic LLC demonstrated they possess valuable expertise and in-house capabilities in troubleshooting communication systems and a sophisticated yet user-friendly asset management and activity tracking system; and WHEREAS, Yunex Traffic LLC recently completed the Citywide Battery Backup System (BBS) Project for Glendale and their references were all positive; and WHEREAS, bidding out the signal maintenance program may lead to increased costs such change orders and additional mobilization expense due to the nature of the program and responding emergency events, and WHEREAS, Glendale City Charter, Article VI, Sec. 9 provides an exemption to competitive bidding where the Council determines it is in the best interest of the city to dispense with competitive bidding. NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE: Section 1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and the Council hereby finds that it is in the best interests of the city to dispense with competitive bidding, approve a contract award through a competitive request for proposal procurement process, and authorize the execution of an agreement with the highest scoring proposer. Section 2.The Council hereby: 74 of 85 (1) Dispenses with competitive bidding; and (2) Authorizes the City Manager or a designee to execute a multi-year service agreement with Yunex Traffic LLC for the Maintenance of Traffic Signals and other Traffic-Related Electrical Devices in the amount of $2,975,058 for three years and five months and authorizes an option for two one-year agreement extensions for a total agreement duration of five years and five months and total agreement amount of $5,499,529. Adopted this _____ day of ____________, 2023. ____________________________ Mayor, City of Glendale ATTEST: ____________________________ City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF GLENDALE ) I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution No. _____________ was Adopted by the Council of the City of Glendale, California, at a regular meeting held on the _____ day of _________________, 2023, the same was adopted by the following vote: Ayes: Noes: Absent: Abstain: ___________________________ City Clerk 75 of 85 76 of 85 EXHIBIT 277 of 85 EXHIBIT 278 of 85 YunexLLC. Traffic-Related Electrical Devices Maintenance Program Page 1 of 58 GENERAL SERVICES AGREEMENT CONTRACT No. BETWEEN THE CITY OF GLENDALE AND YUNEX LLC. THIS AGREEMENT (“Agreement”), effective February 1st, 2024 (“Effective Date”), is between the City of Glendale (“CITY”), a municipal corporation, and Yunex LLC. (“CONTRACTOR”), a California corporation (collectively, “PARTIES” or individually, “PARTY”). RECITALS A. CITY is a public entity organized and existing under its Charter and the State of California’s Constitution. B. CONTRACTOR represents that CONTRACTOR is, and will continue to be for this Agreement’s duration, a California corporation in good standing which employs persons who are duly registered or licensed to practice in the State of California. C. CONTRACTOR possesses the competence, experience, expertise, skill, facilities, equipment, personnel, financial wherewithal, and other resources necessary to perform this Agreement’s tasks in a professional and competent manner. D. CONTRACTOR desires to furnish and perform professional services for CITY, on the terms and conditions described in this Agreement. CONTRACTOR has the legal authority to provide, engage in, and carry out the professional services set forth in this Agreement. AGREEMENT THEREFORE, CITY engages CONTRACTOR’s services, and in consideration of the PARTIES’ mutual promises, the PARTIES agree as follows: 1.0 INCORPORATION OF RECITALS 1.1. The Recitals constitute the factual basis upon which CITY and CONTRACTOR have entered into this Agreement. CITY and CONTRACTOR acknowledge the Recitals’ accuracy and,therefore,incorporate them into this Agreement. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 2 of 58 2.0 TERM 2.1. This Agreement's Term is three years and five months, beginning the Effective Date listed above, unless this Agreement ends sooner according to the terms elsewhere in this document. 3.0 SERVICES 3.1. Scope of Work. CONTRACTOR shall provide routine preventive maintenance and extraordinary maintenance services of the City's traffic signals and other electrical traffic related electrical devices ('the Services"), in accordance with the Scope of Work, which is attached as Exhibit "A" to this Agreement and is incorporated into it by this reference. CONTRACTOR shall perform the Services at various locations throughout the City, which are identified in the Inventory of Traffic Signals and Other Electrical- Related Traffic Device Locations, attached hereto and incorporated herein as Exhibit "A- 1" to this Agreement. 3.2. Written Authorization. (A) CONTRACTOR shall not make changes in the Scope of Work, perform any additional work, or provide any additional material, without first obtaining written authorization from CITY. If CONTRACTOR provides additional services or materials without written authorization, or if CONTRACTOR exceeds the Maximum Cost in Paragraph 7.4 of this Agreement, CONTRACTOR proceeds at CONTRACTOR’s own risk and without payment. (B) CITY will authorize CONTRACTOR to proceed with discrete tasks by issuing written Task Orders. Receipt of a written Task Order, signed by CITY’s Project Manager, is a prerequisite for CONTRACTOR to proceed with each task. Each Task Order will specify a not-to-exceed price and a schedule for completion of the task. CONTRACTOR shall not exceed the not-to-exceed price in each Task Order. In performing each phase or task, CONTRACTOR shall not exceed the Maximum Cost in Paragraph 7.4 of this Agreement. Issuance of a Task Order neither authorizes CONTRACTOR to incur expenditures in excess of the Maximum Cost, nor relieves CONTRACTOR from its responsibility for completing all of the Services within the Maximum Cost. 3.3. Professional Standard of Care. During this Agreement’s Term: (A) CONTRACTOR and its Subcontractors, subcontractors, employees, and agents (collectively, “CONTRACTOR PARTIES”) shall perform all of the Services in this Agreement in an expeditious and professional manner, using professionals properly licensed and duly qualified to perform the Services. (B) CONTRACTOR PARTIES shall perform the work described in this Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 3 of 58 Agreement in accordance with generally accepted professional practices and principles, and in a manner consistent with the level of care and skill ordinarily exercised under similar conditions by members of CONTRACTOR PARTIES’ profession currently practicing in California. By delivering the completed work, CONTRACTOR PARTIES represent and certify that their work conforms to: the requirements of this Agreement; all applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and the professional standard of care in California. (C) CONTRACTOR PARTIES are responsible for making an independent evaluation and judgment of all conditions affecting performance of the work, including without limitation: site conditions; existing facilities; seismic, geologic, soils, hydrologic, geographic, climatic conditions; applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and all other contingencies or design considerations. Data, calculations, opinions, reports, investigations, or any other information or documents that CITY provides relating to site, local, or other conditions are not warranted or guaranteed, either expressly or implied, by CITY. (D) When the Scope of Work requires or permits CITY’s review, approval, conditional approval, or disapproval, CONTRACTOR acknowledges that CITY’s review, approval, conditional approval, or disapproval: (1) Is solely for the purposes of administering this Agreement and determining whether CONTRACTOR is entitled to payment for its Services; (2) Is not to be construed as a waiver of any breach, or acceptance by CITY, of any responsibility— professional or otherwise— for the Services or CONTRACTOR’s work product; (3) Does not relieve CONTRACTOR of the responsibility for complying with the standard of performance or professional care; or laws, regulations, or industry standards; and (4) Does not relieve CONTRACTOR from liability for damages arising out of CONTRACTOR’s: negligent acts, errors, or omissions; recklessness; willful misconduct; or noncompliance with industry standards. (E) Without additional compensation to CONTRACTOR and at no cost to CITY, CONTRACTOR shall correct or revise all errors, mistakes, or deficiencies in its work product, studies, reports, designs, drawings, specifications, or other services. 3.4 Compliance with Law. All services performed and work rendered shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the CITY and any Federal, State or local governmental agency having Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 4 of 58 jurisdiction in effect at the time service is rendered. CONTRACTOR represents and warrants that CONTRACTOR engages persons and entities who are duly registered or licensed as necessary to perform the services in the State of California. By delivering the completed work, CONTRACTOR represents and certifies that the work conforms to: the requirements of this Agreement; all applicable (federal, state, county, local, CITY) laws, rules, regulations, orders, and procedures; and the professional standard of care in California. 3.5 Warranty. CONTRACTOR shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s sole negligence. CONTRACTOR warrants all work under the Agreement to be of good quality and free from any defective or faulty material and workmanship. CONTRACTOR agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, CONTRACTOR shall within ten (10) days after being notified in writing by the City of any defect in the work or nonconformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at his sole cost and expense. 4.0 TIME FOR PERFORMANCE 4.1. CONTRACTOR shall complete all of the Services by July 1, 2027. 4.2. If the Project Time Schedule calls for performance of the Services in phases or discrete increments, CONTRACTOR shall not proceed from one phase or increment to the next without written authorization from CITY’s Project Manager. 4.3. Force Majeure. If an event or condition constituting a “force majeure”— including, but not limited to, an act of God, labor dispute, civil unrest, epidemic, or natural disaster— prevents or delays a PARTY from performing or fulfilling an obligation under this Agreement, the PARTY is not in Default, under Paragraph 13.1 of this Agreement, of the obligation. A delay beyond a PARTY’s control automatically extends the time, in an amount equal to the period of the delay, for the PARTY to perform the obligation under this Agreement. The PARTIES shall prepare and sign an appropriate document acknowledging any extension of time under this Paragraph. 5.0 PERSONNEL 5.1. Project Management. Each PARTY shall appoint a Project Manager. The Project Managers shall meet as needed to coordinate, review, and ensure CONTRACTOR’s performance under this Agreement. CITY’s Project Manager will Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 5 of 58 oversee the administration of CONTRACTOR’s tasks under this Agreement. 5.2. Key Personnel. CONTRACTOR’s project team shall work under the direction of the following key personnel Steven Teal, Director of CS. CONTRACTOR shall employ the key personnel. CONTRACTOR shall minimize changes to its key personnel. CITY may request key personnel changes, and CITY may review and approve key personnel changes proposed by CONTRACTOR. CITY will not unreasonably withhold approval of key personnel assignments and changes. 5.3. Use of Agents or Assistants. With CITY’s prior written approval, CONTRACTOR may employ, engage, or retain the services of persons or entities (“Subcontractors”) that CONTRACTOR may deem proper to aid or assist in the proper performance of CONTRACTOR’s duties. CITY is an intended beneficiary of all work that the Subcontractors perform for purposes of establishing a duty of care between the Subcontractors and CITY. CONTRACTOR is as responsible for the performance of its Subcontractors as it would be if it had rendered the Services itself. All costs of the tasks performed or the expenses incurred by the Subcontractors are chargeable directly to CONTRACTOR. Nothing in this Agreement constitutes or creates a contractual relationship between CITY and anyone other than CONTRACTOR. 5.4. Independent Contractor. (A) CONTRACTOR understands and acknowledges that CONTRACTOR is an independent contractor, not an employee, partner, agent, or principal of CITY. This Agreement does not create a partnership, joint venture, association, or employer-employee relationship between the PARTIES. At its own expense, CONTRACTOR is responsible for providing compensation; employment benefits; disability, unemployment, and other insurance; workers’ compensation; training; permits and licenses; and office space for CONTRACTOR and for CONTRACTOR’s employees and SubCONTRACTORs. CONTRACTOR has, and shall retain, the right to exercise full control over the employment, direction, compensation, and discharge of all persons whom CONTRACTOR uses in performing the Services under this Agreement. CONTRACTOR shall provide the Services in CONTRACTOR’s own manner and method, except as this Agreement specifies. CONTRACTOR shall treat a provision in this Agreement that may appear either to give CITY the right to direct CONTRACTOR as to the details of doing the work, or to exercise a measure of control over the work, as giving CONTRACTOR direction only as to the work’s end result. (B) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY for any obligation; claim; suit; demand for tax or retirement contribution, including any contribution or payment to the Public Employees Retirement System (PERS); social security; salary or wages; overtime, penalty, or interest payment; or workers’ compensation payment that CITY may be required to make on behalf of CONTRACTOR, an employee of Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 6 of 58 CONTRACTOR, or any employee of CONTRACTOR construed to be an employee of CITY, for the work done under this Agreement. 5.5. Non-Discrimination in Employment. CONTRACTOR shall not discriminate against any employee or person who is subject to this Agreement because of race, color, religion, religious belief, national origin, ancestry, citizenship, age, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, parenthood, medical condition, or physical or mental disability. 5.6. Disability Access Laws. CONTRACTOR represents and certifies that the work product, studies, reports, designs, drawings, and specifications that CONTRACTOR prepares under this Agreement fully conform to all applicable disability access and design laws, regulations, and standards— including, but not limited to, the Americans with Disabilities Act (42 U.S.C. Sections 12101 et seq.) and Title 24 of the California Code of Regulations— when the Scope of Work requires or calls for compliance with those laws, regulations, or standards. 5.7. Prevailing Wage Laws. Services by persons deemed to be employees of CONTRACTOR possibly may be subject to prevailing wages under California Labor Code Sections 1770-1781. CONTRACTOR’s sole responsibility is to comply with those requirements, should they apply. If a dispute based upon the prevailing wage laws occurs, CONTRACTOR, at its expense, shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, wages, costs, or expenses pertaining to the prevailing wage laws. 5.8. Workers’ Compensation. CONTRACTOR understands and acknowledges that all persons furnishing services to CITY under this Agreement are, for the purpose of workers’ compensation liability, employees solely of CONTRACTOR and not of CITY. In performing the Services or the work under this Agreement, CONTRACTOR is liable for providing workers’ compensation benefits to CONTRACTOR’s employees, or anyone whom CONTRACTOR directly or indirectly hires, employs, or uses. CITY is not responsible for any claims at law or in equity caused by CONTRACTOR’s failure to comply with this Paragraph. 5.9. Executive Order N-6-22 – Russia Sanctions. (A) CITY may be using State of California grant funds for this Agreement. Accordingly, because CITY may be paying, awarding, or providing CONTRACTOR with that State grant money, in whole or in part, CONTRACTOR must fully comply with the Governor’s March 4, 2022, Executive Order N-6-22 (https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf) (“State Executive Order”). The State Executive Order concerns economic sanctions (“Economic Sanctions”) and other sanctions imposed by the U.S. government, and the State of California, in response to Russia’s actions in Ukraine. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 7 of 58 (B) CONTRACTOR is solely responsible for reviewing the State Executive Order in full and complying with its requirements, as applicable. CONTRACTOR states and represents that CONTRACTOR has read the State Executive Order, is not the subject or target of any Economic Sanctions, and will comply with any request to report information or submit documents to the State, or CITY, or both, before or after the expiration, termination, or cancellation of this Agreement. (C) At any time and upon written notice to CONTRACTOR, CITY, in its sole discretion, may either immediately invoke any one or more of the remedies listed in Paragraph 13.3 for Default under Paragraph 13.1(B), or terminate this Agreement for CITY’s convenience under Paragraph 13.4, if CITY determines that any one or more of the following circumstances or events have occurred: (1) CONTRACTOR is the subject or target of Economic Sanctions; (2) CONTRACTOR is conducting prohibited transactions with sanctioned individuals or entities; or (3) CONTRACTOR has failed to comply, in any manner, with the State Executive Order. 6.0 FACILITIES 6.1. CONTRACTOR shall provide all facilities necessary to fully perform and complete the Services. If CONTRACTOR needs to use a CITY facility, CONTRACTOR shall meet and confer with CITY before CONTRACTOR begins the work that this Agreement requires, the PARTIES shall agree to any costs chargeable to CONTRACTOR, and in an amendment to this Agreement, the PARTIES shall describe the facility’s terms of use and its charges. 6.2. CONTRACTOR shall pay for any damage to CITY property, facilities, structures, or streets arising out of CONTRACTOR’s use, occupation, operation, or activities in, upon, under, or over any portion of them. 7.0 PAYMENT 7.1. CITY’s payment to CONTRACTOR will be based upon CONTRACTOR’s Fee Schedule/ or Hourly Rate, which is attached as “Exhibit B” to this Agreement and is incorporated into it by this reference. Except as itemized in the Fee Schedule, CONTRACTOR shall pay for all expenses, including reimbursable or out-of-pocket expenses, that CONTRACTOR incurs in performing the Services. The Fee Schedule will remain in effect for the Agreement’s Term. 7.2. Fee. CITY shall pay for the Services that CONTRACTOR performs Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 8 of 58 in accordance with this Agreement at the hourly rate(s) specified in “Exhibit B”, the TOTAL amount of which is not to exceed Two Million Nine Hundred Seventy-Five Thousand Fifty-Eight Dollars and Zero Cents ($2,975,058.00). 7.3. If CITY requires additional work not included in this Agreement, CONTRACTOR and CITY shall negotiate the additional work, mutually agree on the amount of additional compensation, and memorialize the terms in either a separate written contract or an amendment to this Agreement. 7.4. Maximum Cost. CONTRACTOR expressly acknowledges that the total cost to complete all tasks set forth in “Exhibit A” must not exceed Two Million Nine Hundred Seventy-Five Thousand Fifty-Eight Dollars and Zero Cents ($2,975,058.00) (“Maximum Cost”). When CONTRACTOR has billed 75% of the Maximum Cost, CONTRACTOR shall provide written notice to CITY’s Project Manager that CONTRACTOR has expended 75% of the Maximum Cost. 7.5. Taxes. CONTRACTOR shall pay all applicable (federal, state, county, local, CITY) excise, sales, consumer use, possessory interest, or other similar taxes required by law that are levied upon this Agreement or upon CONTRACTOR’s services under this Agreement. 7.6. Invoices. CONTRACTOR shall submit an original, itemized invoice to CITY for approval, before receiving compensation. CONTRACTOR shall submit the invoice at no more than monthly intervals. All invoices must include a summary of total costs, description of the Services performed, a brief itemization of costs associated with each task or phase, and the total phase or project costs to date. 8.0 AUDIT BY CITY 8.1. During this Agreement’s Term and for a period of four (4) years after the expiration, cancellation, or termination of this Agreement, or any extension of it, CONTRACTOR shall: (A) Keep and maintain, in their original form, all records, books, papers, or documents related to CONTRACTOR’s performance of this Agreement; and (B) Permit CITY or its authorized representatives, at all reasonable times, to have access to, examine, audit, excerpt, copy, photocopy, photograph, or transcribe all records, books, papers, or documents related to CONTRACTOR’s performance of this Agreement including, but not limited to: direct and indirect charges, and detailed documentation, for work CONTRACTOR has performed or will perform under this Agreement. 9.0 DATA, RECORDS, PROPRIETARY RIGHTS Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 9 of 58 9.1. Copies of Data. CONTRACTOR shall provide CITY with copies or originals of all data that CONTRACTOR generates, uses, collects, or stores in relation to all work associated with this Agreement. Data that CONTRACTOR generates, uses, collects, stores, or provides must be in a form acceptable to, and agreed upon by, CITY. 9.2. Ownership and Use. (A) Unless CITY states otherwise in writing, each document— including, but not limited to, each report, draft, record, drawing, or specification (collectively, “work product”)— that CONTRACTOR prepares, reproduces, or causes its preparation or reproduction for this Agreement is CITY’s exclusive property. (B) CONTRACTOR acknowledges that its use of the work product is limited to the purposes contemplated by the Scope of Work. CONTRACTOR makes no representation of the work product’s application to, or suitability for use in, circumstances not contemplated by the Scope of Work. 9.3. Intellectual Property. (A) If CONTRACTOR uses or incorporates patented, trademarked, or copyrighted work, ideas, or products— in whole or in part— into CONTRACTOR’s work product, CONTRACTOR represents that: (1) CONTRACTOR holds the patent, trademark, or copyright to the work, idea, or product; or (2) CONTRACTOR is licensed to use the patented, trademarked, or copyrighted work, idea, or product. (B) Unless CITY states otherwise in writing, all proprietary rights or intellectual property rights, including copyrights, that arise from creation of the work under this Agreement vest in CITY. CONTRACTOR waives and relinquishes all claims to proprietary rights and intellectual property rights, including copyrights, in favor of CITY. (C) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, royalties, fines, penalties, costs, or expenses arising out of or alleging any infringement or misappropriation of a patent, copyright, trade secret, trade name, trademark, or other intellectual property right or proprietary right. 9.4. Confidentiality. CONTRACTOR shall not use any information that it obtains from performing the Services for any purpose other than for fulfillment of Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 10 of 58 CONTRACTOR’s Scope of Work. Without CITY’s prior written authorization, CONTRACTOR shall not disclose or publish— or authorize, permit, or allow others to disclose or publish— data, drawings, designs, specifications, reports, or other information relating to the Services or the work that CITY assigns to CONTRACTOR or to which CONTRACTOR has access. 9.5. Public Records Act. (A) CONTRACTOR acknowledges that this Agreement is a public record. This Agreement, its Exhibits, and all documents produced under this Agreement are subject to the California Public Records Act (Government Code Sections 7920.000 et seq.), including its exemptions. CONTRACTOR acknowledges that CITY has no obligation to notify CONTRACTOR when a request for records is received. (B) CONTRACTOR shall identify in advance all records, or portions of them, that CONTRACTOR believes are exempt from production under the Public Records Act. (C) If CONTRACTOR claims a privilege against public disclosure or otherwise objects to the records’ disclosure, then: (1) CONTRACTOR may, when notified by CITY of the request, seek protection from disclosure by timely applying for relief in a court of competent jurisdiction; or (2) CITY may either decline to produce the requested information, or redact portions of the documents and produce the redacted records. (D) If CONTRACTOR fails to identify one or more protectable documents, in CITY’s sole discretion, and without its being in breach of this Agreement or its incurring liability to CONTRACTOR, CITY may produce the records— in whole, in part, or redacted— or may decline to produce them. (E) CONTRACTOR shall indemnify, defend (including CONTRACTOR’s providing and paying for legal counsel for CITY), and hold harmless CITY, its officers, agents, employees, and representatives from and against all liability, claims, suits, demands, damages, fines, penalties, costs, or expenses arising out of or alleging CITY’s refusal to publicly disclose one or more records that CONTRACTOR identifies as protectable, or asserts is protectable. 10.0 CONFLICT OF INTEREST; CAMPAIGN CONTRIBUTIONS 10.1. Conflict of Interest. CONTRACTOR represents and certifies that: Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 11 of 58 (A) CONTRACTOR’s personnel are not currently officers, agents, employees, representatives, or elected officials of CITY; (B) CONTRACTOR will not employ or hire a CITY officer, agent, employee, representative, or elected official during this Agreement’s Term; (C) CITY’s officers, agents, employees, representatives, and elected officials do not, and will not, have any direct or indirect financial interest in this Agreement; and (D) During this Agreement’s Term, CONTRACTOR will inform CITY about any possible conflict of interest that may arise as a result of any change in circumstances. 10.2. Campaign Contributions. (A) CONTRACTOR and its SubCONTRACTORs shall fully comply with Glendale Municipal Code Section 1.10.060, which places limitations on CONTRACTOR’s and its SubCONTRACTORs’ ability to make campaign contributions to certain elected City officials or candidates for elected City office. Specifically, Section 1.10.060 prohibits: (1) $ &2175$&725 LQFOXGLQJ D VXE&2175$&725 ʊ ZKR has a contract with the City of Glendale, Glendale Successor Agency, or the Housing Authority of the City of Glendale and that contract is subject to approval by the City Council, Successor Agency, or Housing AXWKRULW\ʊ IURP PDNLQJ D contribution to a City Council member, City Clerk, or City Treasurer, when the contract has a total anticipated or actual value of $50,000 or more, or a combination or series of contracts having a value of $50,000 or more; and (2) A City Council member, Successor Agency member, or Housing Authority member from voting on a contract in which a CONTRACTOR (or a subCONTRACTOR) has provided a campaign contribution. (B) CONTRACTOR acknowledges that even if the Maximum Cost in Paragraph 7.4 of this Agreement is less than $50,000, CONTRACTOR still may be subject to the campaign contribution limitations in Municipal Code Section 1.10.060, when: (1) CONTRACTOR and CITY amend the Scope of Work in this Agreement which increases the Maximum Cost to equal or exceed $50,000; or (2) CITY, Glendale Successor Agency, or the Housing Authority awards CONTRACTOR another contract which has a total Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 12 of 58 anticipated or actual value of $50,000 or more, or awards CONTRACTOR a combination or series of contracts which have a value of $50,000 or more. (C) CONTRACTOR represents and certifies that: (1) CONTRACTOR has read and fully understands the provisions of Municipal Code Section 1.10.060; (2) CONTRACTOR will not: (a) make a prohibited campaign contribution to an individual holding CITY elective office; or (b) otherwise violate Municipal Code Section 1.10.060; and (3) CONTRACTOR shall timely complete, return, and update one or more disclosure or reporting forms that CITY provides. 11.0 INSURANCE 11.1. When CONTRACTOR signs and delivers this Agreement to CITY, and during this Agreement’s Term, CONTRACTOR shall furnish CITY with insurance forms that fully meet the requirements of— and contain provisions entirely consistent with— all of the “Insurance Requirements,” which are attached as “Exhibit C” to this Agreement and are incorporated into it by this reference. 11.2. This Agreement’s insurance provisions: (A) Are separate and independent from the indemnification and defense provisions in Article 12 of the Agreement; and (B) Do not limit, in any way, the applicability, scope, or obligations of the indemnification and defense provisions in Article 12 of the Agreement. 12.0 INDEMNITY 12.1. To the maximum extent permitted by law— including, but not limited to, California Civil Code Sections 2778— CONTRACTOR, its employees, agents, SubCONTRACTORs, and persons whom CONTRACTOR employs or hires (individually and collectively, “CONTRACTOR INDEMNITOR”) shall indemnify, defend, and hold harmless CITY, its officers, agents, employees, and representatives (individually and collectively, “CITY INDEMNITEE”) from and against a “liability” [as defined in Subparagraph (A) below], or an “expense” [as defined in Subparagraph (B) below], or Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 13 of 58 both, that arise out of, pertain to, or relate to an act, error, or omission of a CONTRACTOR INDEMNITOR: (A) “Liability” means claims, suits, actions, causes of action, proceedings, judgments, decrees, awards, settlements, liens, losses, damages, injuries, or liability of any kind, whether the liability is: (1) Actual or alleged; (2) In contract or in tort; or (3) For bodily injury (including accidental death), personal injury, advertising injury, or property damage. (B) “Expense” means fees, costs, sums, penalties, fines, charges, or expenses of any kind, including, but not limited to: (1) Attorney’s fees; (2) Costs of an investigation, litigation, arbitration, mediation, administrative or regulatory proceeding, or appeal; (3) Fees of an accountant, expert witness, CONTRACTOR, or other professional; or (4) Pre or post: judgment interest or settlement interest. 12.2. Under this Article, CONTRACTOR INDEMNITOR’s defense and indemnification obligations: (A) Apply to a liability, or an expense, or both, that arise out of, pertain to, or relate to the actual or alleged passive negligence of a CITY INDEMNITEE; but (B) Do not apply to a liability, or an expense, or both, that arise out of, pertain to, or relate to the sole active negligence or willful misconduct of a CITY INDEMNITEE. 12.3. To the extent that CONTRACTOR INDEMNITOR’s insurance policy provides an upfront defense to CITY, CONTRACTOR INDEMNITOR’s obligation to defend a CITY INDEMNITEE under this Article: (A) Means that CONTRACTOR INDEMNITOR shall provide and pay for legal counsel, acceptable to CITY, for the CITY INDEMNITEE; (B) Occurs when a claim, suit, complaint, pleading, or action against a CITY INDEMNITEE arises out of, pertains to, relates to, or asserts an act, error, or omission of CONTRACTOR INDEMNITOR; and Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 14 of 58 (C) Arises regardless of whether a claim, suit, complaint, pleading, or action specifically names or identifies CONTRACTOR INDEMNITOR. 12.4. Paragraph 12.3 does not limit or extinguish CONTRACTOR INDEMNITOR’s obligation to reimburse a CITY INDEMNITEE for the costs of defending the CITY INDEMNITEE against a liability, or an expense, or both. CONTRACTOR INDEMNITOR’s proportionate percentage of fault. A CITY INDEMNITEE’s right to recover defense costs and attorney’s fees under this Article does not require, and is not contingent upon, the CITY INDEMNITEE’s first: (A) Requesting that CONTRACTOR INDEMNITOR provide a defense to the CITY INDEMNITEE; or (B) Obtaining CONTRACTOR INDEMNITOR’s consent to the CITY INDEMNITEE’s tender of defense. 12.5. If CONTRACTOR subcontracts all or any portion of the Services under this Agreement, CONTRACTOR shall provide CITY with a written agreement from each Subcontractor, who must indemnify, defend, and hold harmless CITY INDEMNITEE under the terms in this Article. 12.6. CONTRACTOR INDEMNITOR’s obligation to indemnify, defend, and hold harmless CITY will remain in effect and will be binding upon CONTRACTOR INDEMNITOR whether the liability, or the expense, or both, accrues— or is discovered— before or after this Agreement’s expiration, cancellation, or termination. 12.7. Except for Paragraph 12.3, this Article’s indemnification and defense provisions are separate and independent from the insurance provisions in Article 11. In addition, the indemnification and defense provisions in this Article: (A) Are neither limited to nor capped at the coverage amounts specified under the insurance provisions in Article 11; and (B) Do not limit, in any way, the applicability, scope, or obligations of the insurance provisions in Article 11. 13.0 DEFAULT, REMEDIES, AND TERMINATION 13.1. Default. Default under this Agreement occurs upon any one or more of the following events: (A) CONTRACTOR refuses or fails— whether partially, fully, temporarily, or otherwise— to: Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 15 of 58 (1) Provide or maintain enough properly trained personnel, or licensed personnel, or both, to perform the Services that this Agreement requires; (2) Pay for, obtain, maintain, or renew the insurance policies or coverages that this Agreement requires; (3) Comply with indemnification, defense, or hold harmless provisions that this Agreement requires; or (B) CONTRACTOR, or its personnel, or both— whether partially, fully, temporarily, or otherwise: (1) Disregards or violates a law, ordinance, rule, procedure, regulation, directive, or order; (2) Refuses or fails to pay for, obtain, maintain, or renew requisite licenses; (3) Refuses or fails to observe, perform, or fulfill a covenant, condition, obligation, term, or provision of this Agreement; (4) Commits an unlawful, false, fraudulent, dishonest, deceptive, or dangerous act while performing the Services under this Agreement; or (C) CONTRACTOR: (1) Or another party for or on behalf of CONTRACTOR: institutes proceedings under any bankruptcy, reorganization, receivership or other insolvency; or assigns or transfers assets to its creditors; (2) Delegates— whether in whole, in part, temporarily, or otherwise— its duties or obligations under this Agreement, without notifying CITY, or without CITY’s written authorization; (3) Assigns, transfers, pledges, hypothecates, grants, or encumbers— whether in whole, in part, temporarily, or otherwise— this Agreement or any interest in it, without notifying CITY, or without CITY’s written authorization; (4) Or one of its partners, directors, officers, or general managers, or a person who exercises managerial authority on CONTRACTOR’s behalf, is convicted under state or federal law, during this Agreement’s Term, of embezzlement, theft, fraud, forgery, bribery, deceptive or unlawful business practices, perjury, falsifying or destroying records or evidence, Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 16 of 58 receiving stolen property, or other offense indicating a lack of business integrity or business honesty; or (D) Any other justifiable cause or reason, as reasonably determined by the City Manager, or a designee. 13.2. Notice of Default. If CITY deems that CONTRACTOR is in Default, or that CONTRACTOR has failed in any other respect to perform satisfactorily the Services specified in this Agreement, CITY may give written notice to CONTRACTOR specifying the Default(s) that CONTRACTOR shall remedy within 5 days after receiving the notice. The Notice of Default will set forth one or more bases for any dissatisfaction and may suggest corrective measures. 13.3. Remedies upon Default. Within 5_ days after receiving CITY’s Notice of Default, if CONTRACTOR refuses or fails to remedy the Default(s), or if CONTRACTOR does not commence steps to remedy the Default(s) to CITY’s reasonable satisfaction, CITY may exercise any one or more of the following remedies: (A) CITY may, in whole or in part and for any length of time, immediately suspend this Agreement until such time as CONTRACTOR has corrected the Default; (B) CITY may provide for the Services either through its own forces or from another CONTRACTOR, and may withhold any money due (or may become owing to) CONTRACTOR for a task related to the claimed Default; (C) CITY may withhold all moneys, or a sum of money, due CONTRACTOR under this Agreement, which in CITY’s sole determination, are sufficient to secure CONTRACTOR’s performance of its duties and obligations under this Agreement; (D) CITY may immediately terminate the Agreement; (E) CITY may exercise any legal remedy, or equitable remedy, or both, including, but not limited to, filing and action in court: (1) Seeking CONTRACTOR’s specific performance of all or any part of this Agreement; or (2) Recovering damages for CONTRACTOR’s Default, breach, or violation of this Agreement; or (F) CITY may pursue any other available, lawful right, remedy, or action. 13.4. Termination for Convenience. Independent of the remedies provided in Paragraph 13.3, CITY may elect to terminate this Agreement at any time upon 30 days’ prior written notice. Upon termination, CONTRACTOR shall receive compensation only for that work which CONTRACTOR had satisfactorily completed to the termination date. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 17 of 58 CITY shall not pay CONTRACTOR for de-mobilization, takedown, disengagement, wind- down, or other costs incurred arising out of this Agreement’s termination. 14.0 GENERAL PROVISIONS 14.1. Entire Agreement. This Agreement represents the entire and integrated agreement between the PARTIES. This Agreement supersedes all prior and contemporaneous communications, negotiations, understandings, promises and agreements, either oral or written. Neither CONTRACTOR nor CITY has made any promises or representations, other than those contained in this Agreement or those implied by law. The PARTIES may modify this Agreement, or any part of it, by a written amendment with CITY’s and CONTRACTOR’s signature. 14.2. Interpretation. This Agreement is the product of negotiation and compromise by both PARTIES. Every provision in this Agreement must be interpreted as though the PARTIES equally participated in its drafting. Therefore, despite the provisions in California Civil Code Section 1654, if th is Agreement’s language is uncertain, the Agreement must not be construed against the PARTY causing the uncertainty to exist. In interpreting this Agreement and resolving any ambiguities, this Agreement will take precedence over any cover page or attachments. If a conflict occurs between a provision in this Agreement and a provision in an attachment, the following order of precedence applies, with the terms and conditions in the document higher on the list governing over those lower on the list: (1) The Agreement. (2) Exhibit C (Insurance Requirements) (3) Exhibit A & A-1 (Scope of Work) & (Inventory of Traffic Signals and Other Electrical-Related Traffic Device Locations) (4) Exhibit B – Fee Schedule 14.3. Headings. All headings or captions in this Agreement are for convenience and reference only. They are not intended to define or limit the scope of any term, condition, or provision. 14.4. Governing Law; Jurisdiction. (A) California’s laws govern this Agreement’s construction and interpretation regardless of the laws that might otherwise apply under applicable principles of conflicts of law or choice of law. (B) If CONTRACTOR or CITY brings a lawsuit to enforce or interpret one or more provisions of this Agreement, jurisdiction is in the Superior Court of the County of Los Angeles, California, or where otherwise appropriate, in the United States District Court, Central District of California. CONTRACTOR and CITY acknowledge that the Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 18 of 58 Agreement was negotiated, entered into, and executed— and the Services are performed— in the City of Glendale, California. (C) Unless this Agreement provides otherwise, any reference to laws, ordinances, rules, or regulations include their later amendments, modifications, and successor legislation. 14.5. Waiver of Breach. If either PARTY fails to require the other to perform any term in this Agreement, that failure does not prevent the PARTY from later enforcing that term, or any other term. If either PARTY waives the other’s breach of a term, that waiver is not treated as waiving a later breach of the term. A waiver of a term is valid only if it is in writing and signed by the PARTY waiving it. This Agreement’s duties and obligations: (A) Are cumulative (rather than alternative) and are in addition to (rather than a limitation on) any option, right, power, remedy, or privilege; and (B) Are not exhausted by a PARTY’s exercise of any one of them. 14.6. Attorney’s Fees. If CITY or CONTRACTOR brings an action at law or in equity to enforce or interpret one or more provisions of this Agreement, the “prevailing party” is entitled to “reasonable attorney’s fees” in addition to any other relief to which the prevailing party may be entitled. A “prevailing party” has the same meaning as that term is defined in California Code of Civil Procedure Section 1032(a)(4). “Reasonable attorney’s fees” of the City Attorney’s office means the fees regularly charged by private attorneys who: (A) Practice in a law firm located in Los Angeles County; and (B) Have an equivalent number of years of professional experience in the subject matter area of the law for which the City Attorney’s services were rendered. 14.7. Further Assurances. Upon CITY’s request at any time, CONTRACTOR shall promptly: (A) Take further necessary action; and (B) Sign, acknowledge, and deliver all additional documents as may be reasonable, necessary, or appropriate to carry out this Agreement’s intent, purpose, and terms. 14.8. Assignment. (A) This Agreement does not give any rights or benefits to anyone, other than to CITY and CONTRACTOR. All duties, obligations, and responsibilities under this Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 19 of 58 Agreement are for the sole and exclusive benefit of CITY and CONTRACTOR, and are not for the benefit of another person, entity, or organization. Without CITY’s prior written authorization, CONTRACTOR shall not do any one or more of the following: (1) Assign or transfer a right or interest— whether in whole, in part, temporarily, or otherwise— in this Agreement; or (2) Delegate a duty or obligation owed— whether in whole, in part, temporarily, or otherwise— under this Agreement. (B) Any actual or attempted assignment of rights or delegation of duties by CONTRACTOR, without CITY’s prior written authorization, is wholly void and totally ineffective for all purposes; and does not postpone, delay, alter, extinguish, or terminate CONTRACTOR’s duties, obligations, or responsibilities under this Agreement. (C) If CITY consents to an assignment of rights, or a delegation of duties, or both, CONTRACTOR’s assignee or legal representative shall agree in writing to personally assume, perform, and to be bound unconditionally by the covenants, obligations, terms, and conditions in this Agreement. 14.9. Successors and Assigns. Subject to the provisions in Paragraph 14.8, this Agreement is binding on the heirs, executors, administrators, successors, and assigns of the respective PARTIES. 14.10. Time is of the Essence. (A) Except when this Agreement states otherwise, time is of the essence in this Agreement. CONTRACTOR acknowledges that this Agreement’s time limits and deadlines are reasonable for CONTRACTOR’s performing the Services under this Agreement. (B) Unless this Agreement specifies otherwise, any reference to “day” or “days” means calendar and not business days. If the last day for giving notice or performing an act under this Agreement falls on a weekend, a legal holiday listed in either Glendale Municipal Code Section 3.08.010 or California’s Government Code, or a day when City Hall is closed, the period is extended to and including the next day that CITY is open for business. A reference to the time of day refers to local time for Glendale, California. 14.11. Recycled Paper. CONTRACTOR shall endeavor to submit all reports, correspondence, and documents related to this Agreement on recycled paper. 14.12. Notices. (A) The PARTIES shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall use the following delivery method: Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 20 of 58 (1) Personal delivery; (2) U.S. mail, first class postage prepaid; (3) “Certified” U.S. mail, postage prepaid, return receipt requested; (4) Facsimile; or (5) Email. (B) All written notices or correspondence done in the manner described in Subparagraph (A) above with the street address or place, facsimile number, or email address listed in Subparagraph (C) below will be presumed “given” to a PARTY on whichever date occurs earliest: (1) The date of personal delivery; (2) The third (3rd) business day following deposit in the U.S. mail, when sent by “first class” mail; (3) The date on which the PARTY or its agent either signed the return receipt or refused to accept delivery, as noted on the return receipt or other U.S. Postal Service form, when sent by “certified” mail; or (4) The date of transmission, when sent by facsimile or email. (C) CITY and CONTRACTOR designate the following contact person, street address or place, telephone number, and facsimile number or email address for giving notice: CITY: City of Glendale Dept.: Public Works Department 633 E. Broadway, Room 205 Glendale, CA 91206 Attn: Pastor Casanova, Principal Traffic Engineer Tel. No.: 818-548-3945 Email: PCasanova@Glendaleca.gov CONTRACTOR: Yunex LLC. 1026 E. Lacy Avenue Anaheim, CA 92805, Attn: Steven Teal, Director Tel: (714) 497-5043 Email: steven.teal@yunextraffic.com Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 21 of 58 (D) At any time, by providing written notice to the other PARTY, CITY or CONTRACTOR may change the contact information listed in Subparagraph (C) above. 14.13. Survival. This Paragraph and the obligations set forth in Paragraphs 5.4, 5.6, 5.7, 5.8, 7.5, 8.1, 9.1, 9.2, 9.3, 9.4, 9.5, 11.1, 11.2, 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 13.3, 14.5, 14.6, 14.7, 14.8, 14.9, and 14.12 survive this Agreement’s expiration, cancellation, or termination. 14.14. Severability. The invalidity, in whole or in part, of any term of this Agreement will not affect this Agreement’s remaining terms. 14.15. Counterparts. This Agreement may be executed in counterparts, each of which is an original, but all of which constitutes one and the same document. The PARTIES shall sign a sufficient number of counterparts, so that each PARTY will receive a fully executed original of this Agreement. 14.16. Representations – Authority. The PARTIES represent that: (A) They have read this Agreement, fully understand its contents, and have received a copy of it; (B) Through their duly authorized representative, they are authorized to sign this Agreement, and they are bound by its terms; and (C) They have executed this Agreement on the date opposite their signature. 14.17. Digital Signatures. A signed copy of this Agreement or any amendment thereto bearing a digital signature, shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such amendment thereto for all purposes, and each digital signature should be given the same legal force and effect as a handwritten signature. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 22 of 58 Executed at Glendale, California. CITY OF GLENDALE: By Date: (Name) (Title) CONSULTANT: By Date: (Name) (Title) PUBLIC WORKS DEPARTMENT REVIEWED NAME: TITLE: SIGNATURE: DATE: APPROVED AS TO FORM NAME: TITLE: SIGNATURE: DATE: !'$) $&"$"$( &(! '! $ ! # %% %&!& &) &&"$!) !'$) !'$) ! $!!* !&$ ' "$ % $&"$ " ! & ! %% %&!& &)!$ !'$) Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 23 of 58 EXHIBIT LIST Exhibit A: Scope of Work (10 pages) Exhibit A-1: (Traffic Signals and Other Electrical-Related (10 pages) Traffic Device Locations) Exhibit B: Fee Schedule/Hourly Rate (5 page) Exhibit C: Insurance Requirements (7 pages) Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 24 of 58 Exhibit A – Scope of Work The Contractor shall perform maintenance of all traffic-related electrical devices, as more particularly described and listed in Exhibit A-1 (Inventory of Traffic Signals and Other Electrical-Related Traffic Device Locations), including 245 traffic signals, 42 CCTV Camera locations, 12 hard-wired flashing beacon systems, 47 solar-powered wireless flashing beacon systems, one (1) in-roadway warning light systems, and miscellaneous electrical maintenance services for the City of Glendale. The Contractor shall have available and readily accessible all required vehicles, tools, equipment, apparatus, facilities, labor and material to perform all work necessary to maintain the traffic related electrical devices in compliance with latest State of California Department of Transportation (Caltrans) standards and specifications, as well as the latest City of Glendale Specifications. The Contractor shall provide and maintain emergency service response on twenty-four (24) hours a day, seven (7) days per week basis, including all holidays. Service vehicles used by the Contractor shall be stocked with sufficient new spare traffic signal equipment to restore the signal systems to proper working order. The Contractor shall provide traffic control/lane closures that conform to latest editions of the California Manual on Uniform Traffic Control Devices (CAMUTCD) and Work Area Traffic Control Handbook (WATCH) manual. Routine preventive maintenance shall be conducted in accordance with the schedule set forth at each traffic signal and other electrical-related traffic devices and will not require written authorization to proceed with work. CONTRACTOR shall commence work on extraordinary maintenance services to be performed upon receiving written authorization from CITY's project manager to proceed with the work except in case of emergencies. All work shall be provided in a timely manner to be mutually agreed by CITY and CONTRACTOR. All routine preventive maintenance services shall be billed at a pre-determined flat rate, with extraordinary maintenance services to be paid at price quoted or at hourly rates (time and material) in accordance with the cost proposal per this RFP. Proper documentation and record-keeping are essential components of any repair process. It is important for the Contractor to maintain accurate and detailed records of the repair process, including the date and time of the repair, the specific components that were repaired or replaced, and any issues or challenges encountered during the repair process. Maintaining these records helps to ensure accountability and transparency, allowing for clear communication between the Contractor and the City. Additionally, detailed records can facilitate future maintenance and repairs by providing a comprehensive history of the system and its components. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 25 of 58 A. ROUTINE PREVENTIVE MAINTENANCE The contractor shall administer a comprehensive routine maintenance program designed to eliminate or reduce the incidents of malfunction, reduce operational complaints and extend the useful life of the equipment. All work shall conform to the latest edition of Caltrans Standard Specifications. All testing shall conform to the most recent NEMA Specifications. The contractor shall repair, replace or otherwise render in good working condition defective parts of all traffic-related electrical devices. If a component should become obsolete or non-repairable, the Contractor shall report such condition to the City. The Contractor shall demonstrate or provide evidence that replacement is necessary. 1. Routine Preventive Maintenance for Traffic Signals a. Monthly Routine Preventive Maintenance - Check controller and cabinet for proper operation. - Check and realign signal indications if necessary. Check for bent visors and backplates. - Check and actuate each pedestrian push button for proper operation. - Check all vehicular and pedestrian signals for proper operation and replace outages found. LED modules under warranty will be returned to manufacturer for replacement at no cost to the City. Any malfunctioned LEDs out of warranty will be replaced and invoiced to the City. - Check intersection video detection system and Opticom (emergency vehicle preemption detectors). Confirm that video detection zones are at the proper locations. Confirm that all detector cards are working properly. Adjust detection zones or camera alignments if necessary. - Check for general operation of communications and CCTV equipment. Assure all cabling are in place and electrical power is being provided to the equipment. b. Three-Month Routine Preventive Maintenance (in addition to monthly maintenance) - Vacuum and clean controller cabinet and contents. - Check the time setting and match with timesheet on controllers. - Check controller clock and adjust if necessary. - Check loop detectors for possible exposed wires, cracks and pot holes. - Check detector amplifiers and tune if necessary. - Check detector extensions. - Check all pull boxes and clean if necessary. - Check all splices in pull box. Re-splice and/or re-tape splices in pull box if they are not in good condition. c. Six-Month Routine Preventive Maintenance (in addition to monthly and 3- month maintenances) Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 26 of 58 - Check cabinets for vents, leaks, drainage, door locks, door alignment, fan operation, and air filter. - Lubricate cabinets including all moving parts, such as hinges and locks, to ensure smooth operation. - Replace air filter, if necessary, at no additional cost to the City. The Contractor shall replace existing air filter with new fabric type air filter in all cabinets at least once per twelve (12) months. - Check for wear and function of controllers. - Check ground rod clamp and wire and operation of ground fault receptacle. - Inspect integrity of splices. - Test battery backup system when present. Check battery voltage and make recommendations for battery replacement. - Perform night-time check of all safety lights and internally illuminated street name signs (IISNS). All malfunctioning safety lights identified in the routine check shall be repaired or replaced within three (3) working days. All IISNS shall be repaired or replaced within ten (10) working days. d. Yearly Routine Preventive Maintenance (in addition to monthly, 3-month, and 6-month maintenances) - Clean and polish all lenses and reflectors. - Record the intensity of LED lenses if requested by City. LED modules under warranty will be returned to manufacturer for replacement at no cost to the City. Any malfunctioned LEDs not under warranty will be replaced and invoiced to the City. - Check weatherproof gasket seal on controller cabinets. Check for water accumulation and duct sealant. - Inspect poles for foundation cracks, loose base nuts, and missing loose hand hole covers. 2. Routine Preventive Maintenance for Flashing Beacons a. Monthly Routine Preventive Maintenance for Hard-Wired Flashing Beacons. - Check visibility and operations of flashing beacons. Check beacons for secured attachment. Clean beacons as needed. - Check operation of pedestrian push button assemblies and motion detection bollards if applicable. - Check controller cabinet and clean if necessary. - Check all pull boxes and clean if necessary. Check all splices in pull box. Re-splice and/or re-tape splices in pull box if they are not in good condition. - Notify the City of any malfunctions and request for written authorization to proceed with repair and/or replacement. b. Monthly Routine Preventive Maintenance for Solar-Powered Wireless Flashing Beacons. - Check visibility and operations of flashing beacons. Check beacons for secured attachment. Clean beacons as needed. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 27 of 58 - Check operation of pedestrian push button assemblies. - Check and clean solar panels and ensure they are free from debris, dirt, bird droppings, and clear any shading from nearby trees that may affect their performance. - Check battery voltage and make recommendations for battery replacement. - Notify the City of any malfunctions and request for written authorization to proceed with repair and/or replacement. 3. Monthly Routine Preventive Maintenance for In-Roadway Warning Light System (IRWLS) - Check visibility and operations of in-roadway warning lights. - Clean window ramps as needed. Check for proper adhesion to the roadway surface. - Check visibility and operations of LED enhanced pedestrian crossing symbols and signs. Check for secure attachment. - Check operation of push button assembly. - Check and clean cabinet if necessary. Check cabinet for secure attachment. - Check pull boxes and clean if necessary. Check all splices in pull box. Re- splice and/or re-tape splices in pull box if they are not in good condition. - Check wire trench cuts for sufficient loop sealant and fill where needed. - Check solar-powered module if applicable. Check for secure attachment. - Check battery voltage and make recommendations for battery replacement if applicable. - Visually inspect the condition of the concrete or asphalt surrounding the IRWLS, ensuring that there are no cracks or potholes that could compromise the integrity of the system. B. EXTRAORDINARY MAINTENANCE Extraordinary maintenance includes all the labor and materials necessary to ensure the safe and efficient operation of the City’s traffic-related electrical devices that goes beyond the normal routine preventive Maintenance Program established by this Scope of Services. Generally, extraordinary maintenance involves the replacement of equipment damaged by acts of God, civil disorder, vehicle collisions or vandalism, construction activities, metal fatigue or defects, or equipment failure due to age or deterioration. With the exception of pole or cabinet knockdowns and other emergency situations, extraordinary maintenance requires written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City for approval. The City, at its discretion, may choose to retain other contractors to conduct the extraordinary maintenance work. Extraordinary maintenances may include, but not limited to the following: 1. Response to Emergency Call Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 28 of 58 The Contractor shall provide an emergency call-out list to all persons designated by the City. Emergency calls that require replacement of equipment will not require approval from the City before such replacements are commenced. Upon completion of emergency work, the Contractor shall inform the City that the emergency work has been completed. The Contractor shall notify the City within one working day of any change in traffic signal operation caused by controller replacement, timing changes, loss of communication or traffic collisions. The following events shall be considered emergency: a. Any signal controller malfunctions b. Burned-out traffic signal lamps* c. Signal equipment knockdowns d. Failure of pedestrian push button assembly e. Any wiring or electrical component that is exposed or poses a hazard to public safety. f. Damage caused by weather events, such as severe storms or flooding. g. Any other unforeseen circumstances that pose a threat to public safety or significantly impact the operation of the traffic system * The replacement of burned-out lamp needs not be handled as an emergency provided that there are two (2) such signal indications still operative for each phase of traffic signal operation. See Section E for the maximum response time required for emergency and non-emergency calls. 2. Signal Upgrade and Modification Upon request, the Contractor shall furnish and install or modify traffic signal vehicular and pedestrian indications, signal poles, foundations, conduits, pull boxes, signal mast arms, IISNS, safety lights, cabinet assemblies, signal controller assemblies, program modules, local intersection software, pedestrian push buttons (including tactile units), audible pedestrian signal device, vehicular detector units, loop detectors, detector lead-in cables (including connection to home runs), interconnect cables, conflict monitors, miscellaneous wiring and cables, and any other traffic signal equipment. The Contractor shall ensure that all newly installed or modified traffic signal equipment meets the applicable regulatory and industry standards City of Glendale specifications and is integrated effectively into the existing traffic signal system. 3. In-Roadway Warning Light System Repair The Contractor shall remove malfunctioned components, deliver them to the manufacturer for replacement or repair, and reinstall them after receipt from the manufacturer. After replacement, the Contractor shall test the in-roadway warning light system to determine that all components are functional. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 29 of 58 4. Underground Service Alert System (USA) The City will send an email request to the signal maintenance contractor to initiate the USA marking process. It will be the responsibility of the Contractor to promptly respond to the email and complete the USA marking as required. The Contractor shall mark existing traffic signal conduits and interconnect cables (stranded copper wire and fiber optics) for USA using a pipe locator. The Contractor shall complete the USA marking within one (1) working day after the City gives notice. USA work shall be performed in compliance with the requirements of California Government Code Section 4216, the latest USA guidelines available on the Internet at http://www.digalert.org. Only chalk based paint shall be used. The Contractor shall assume all liability for satisfying the City’s obligations to adequately identify underground structures. 5. Miscellaneous Extraordinary Maintenance Services a. The Contractor shall test new controllers, cabinets, and new signal equipment in the Contractor’s laboratory and in the field prior to installation. b. The Contractor shall provide technical support when requested by the City for construction of new traffic signal and signal modification/upgrade projects. c. The Contractor shall implement timing changes at local intersections when requested by the City. d. The Contractor shall remove, repair, adjust, and/or install CCTV camera, auxiliary equipment and/or cabling. e. The Contractor shall install, program, activate, and remove the portable CCTV camera/recorder and video collection unit in the field. The Contractor shall pick up the unit from the City’s office and return the unit upon completion. f. The Contractor shall install, repair, and program the portable speed radar sign in the field. The Contractor shall pick up the unit from the City’s yard and return the unit upon completion. g. The Contractor shall inspect, test, and troubleshoot malfunctions of the fiber optic and copper, twisted pair communications system at the request of the City, including communications cables, modems, controllers, prom module, and terminal blocks in controller cabinets. The Contractor is not required to perform routine maintenance on these devices at a set schedule except as described on Routine Preventive Maintenance for Traffic Signals on page 26, Section 1, but is required to troubleshoot malfunctions upon notification Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 30 of 58 by the City and perform any required repairs. Repairs may include re- splicing of fiber optic cable pulling new cable(s) and/or repair/replacement of communications auxiliary equipment. h. The Contractor shall provide emergency response services 24 hours a day, 7 days a week in the event of any unexpected malfunctions or failures of the traffic signal system. The Contractor shall respond promptly to all emergency calls and shall take all necessary steps to restore the system to full operation as quickly as possible. i. The Contractor shall maintain accurate and up-to-date records of all maintenance and repair activities, including the date and time of the service, the specific equipment or components serviced, and any issues or challenges encountered during the service. These records shall be made available to the City upon request and shall be used to inform future maintenance and repair efforts. j. The Contractor shall provide regular updates to the City regarding the status of ongoing maintenance and repair activities, including any anticipated delays or disruptions. The Contractor shall work collaboratively with the City to develop and implement strategies to minimize any impact on traffic flow or public safety during these activities. C. NEW TRAFFIC-RELATED ELECTRONICAL DEVICES When the City accepts new equipment into service they will be included in the contract at the applicable base fee that corresponds to the device type, e.g. traffic signals, hard- wired flashing beacons, solar powered wireless flashing beacons, and in- roadway warning lighting (IRWL) systems commencing on the date of acceptance of the installation. The Contractor shall, upon notification by the City, immediately commence servicing such traffic signals, hard-wired flashing beacons, solar powered wireless flashing beacons, and in-roadway warning lighting (IRWL) systems. D. PARTS, MATERIAL, AND FACILITY The Contractor shall provide all traffic signal related parts and material necessary to provide the services described in this scope of work. The Contractor shall be responsible for maintaining a sufficient inventory of parts and materials necessary to complete all required services in a timely manner including but not limited to traffic signal cabinets, controllers, detectors, conflict monitors, lenses, visors, wire, relays, switches, lamps, poles, mast arms and other common replacement parts. This includes maintaining an adequate stock of spare parts to ensure prompt replacement of any malfunctioning or damaged equipment. The Contractor shall regularly assess inventory levels and adjust as necessary to ensure that all required parts and materials are readily available. The Contractor shall furnish spare parts when the original units Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 31 of 58 are in the laboratory for testing or repairs. The Contractor shall maintain at least one stand-by fully-tested complete signal cabinet in the Contractor’s facility at all times. E. RESPONSE TIME During working hours of 7 a.m. to 4 p.m., Monday through Friday, the Contractor shall respond within thirty (30) minutes of receiving the call. During non-working hours, weekends, and holidays, the Contractor shall respond within one (1) hour for emergency calls and within the next normal working day for non-emergency calls. Additionally, the Contractor shall ensure that there is always at least one fully equipped and properly functioning service vehicle available to respond to emergency calls. The service vehicle shall be equipped with all necessary tools, equipment, and replacement parts to address common emergency situations, such as signal outages and equipment malfunctions. The Contractor shall also ensure that their personnel are adequately trained to handle emergency situations, and that they have access to necessary safety equipment, such as reflective vests and hard hats. F. SALVAGED OR DAMAGED EQUIPMENT All salvaged or damaged equipment remains the property of the City unless directed otherwise. If requested by the City, the Contractor shall deliver the equipment to the City’s Yard for storage. When requested by the City, the Contractor will be responsible for disposing all damaged equipment at no additional cost to the City. G. WARRANTY SERVICE New equipment installed by the installing Contractor shall be covered with a material and workmanship warranty for (1) year after acceptance. The warranty shall include all labor, parts, and materials necessary to correct defects in the workmanship and materials used in the installation of the equipment, and shall commence on the date of acceptance of the installation by the City. Where parts or material become defective during this warranty period, the Contactor shall notify the City so that the warranty may be exercised. The installing Contractor shall be responsible for exercising maintenance and replacement covered by the warranty. No additional or separate compensation shall be paid for warranty service work. H. RECORDS The Contractor shall be responsible for maintaining and updating of all maintenance records. All maintenance records, including routine preventive maintenance forms, shall be maintained at the Contractor’s facility for a period of five (5) years. Any temporary changes made to traffic signal timing parameters shall be immediately brought to the attention of the City for record. The report and record keeping are considered part of the routine preventive maintenance tasks and no additional compensation will be provided by the City. The Contractor shall submit to the City the following reports: Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 32 of 58 1. Routine Preventive Maintenance Forms The Contractor shall develop routine preventive maintenance forms to be approved by City. The forms shall be filled out for each location immediately after the routine maintenance work has been completed. The Contractor shall maintain a computerized database of all preventive maintenance records. The reports shall be delivered to the City the first week of every month or be available for the City to view through the internet. The reports shall include a summary of all preventive maintenance work completed during the previous month, including the location, date and time of service, and a description of the work performed. The reports shall also include any necessary comments or observations regarding the condition of the equipment or any recurring issues that require further attention. 2. Monthly Activity Report The Contractor shall provide a computerized monthly activity report to the City the first week of every month. The report shall include the following: a. Time the service calls received by the Contractor, time arrived at the location, the number of hours spent for each repair. b. A complete record of all work that was performed during the previous month including the make, model, and serial number of any major components or other equipment that was newly installed at each location. c. Date the preventive routine maintenance work was performed. d. Detailed monthly expenditure records of the type, quantities, and costs of all the City expenditures. e. A summary of any issues encountered during the previous month, including any delays or complications that may have impacted service delivery, and the steps taken to resolve them. f. A summary of any recommendations for improvements or upgrades to the City's traffic-related electronic devices and systems, including cost estimates and timelines for implementation. h. Any other relevant information related to the Contractor's services or the City's traffic-related electronic devices and systems. The monthly activity report shall be submitted in a format approved by the City and shall be accompanied by any supporting documentation or invoices as required. I. MEETING The Contractor's technicians shall be available to meet with representatives from the City on a daily basis at a mutually agreed upon time and place in the City to review maintenance activities. The Contractor's signal maintenance manager shall be similarly available to meet with the City representatives as requested by the City. As Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 33 of 58 a baseline, the maintenance manager shall meet with the City on a quarterly basis and provide a summary of updates and/or issues that require resolution. J. WAGES PAID TO CONTRACTOR’S WORKERS Pursuant to California Labor Code Article 2, Wages, Section 1770-1781 et seq., the work described herein is a “public work” as defined by this Article of the Labor Code Section 1771. Hence, the Contractor shall abide by all applicable Sections of the California Labor Codes including Sections 1770 -1781, et seq. relative to traffic signal maintenance. In accordance with the provisions of Section 1773 of the California Labor Code, the general prevailing rates of per diem wages and holiday and overtime work in the locality in which the Work is to be performed shall be in accordance with the rates posted on the Department of Industrial Relations website, found at http://www.dir.ca.gov/dirdatabases.html. The Contractor, and any subcontractor under him, shall pay not less than the specified prevailing rates of wages to all workers employed in the execution of this Agreement. The City reminds all contractors and subcontractors of the adoption of SB 96, and advises them to understand and comply with the requirements as set forth on the Department of Industrial Relations (DIR) website at http://www.dir.ca.gov/Public- Works/PublicWorks.html. The City requires all contractors and subcontractors to be registered with the DIR prior to submitting a proposal. Subject to the exceptions set forth in Labor Code Section 1725.5, proposal from contractors that are not currently registered will be deemed nonresponsive. Further, the City will not award a contract to and no contractor or subcontractor will be allowed to work on City’s traffic-related electrical devices unless they are registered with the DIR pursuant to Labor Code Section 1725.5. Please visit the DIR website for further information. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 34 of 58 Exhibit A-1- Traffic Signals and Other Electrical-Related Traffic Device Locations INVENTORY OF TRAFFIC SIGNALS Location No. Street Cross Streets / Segments 1 Artsakh (previously Maryland Ave) Wilson Ave 2 Artsakh (previously Maryland Ave) Broadway 3 Artsakh (previously Maryland Ave) Harvard St 4 Acacia Ave. Chevy Chase Dr. / Tyler St. 5 Acacia Ave. Glendale Ave. 6 Acacia Ave. Verdugo Rd. 7 Adams St. Broadway 8 Adams St. Chevy Chase Dr. 9 Adams St. Colorado St. 10 Adams St. Wilson Ave. 11 Air Way / Flower St. Pelanconi Ave. / San Fernando Rd. 12 Air Way / Grandview Ave. San Fernando Rd. 13 Air Way Sonora Ave. 14 Allen Ave. Glenoaks Blvd. 15 Allen Ave. San Fernando Rd. 16 Allen Ave. Victory Blvd. 17 Americana Way Central Ave. 18 Americana Way Brand Blvd. / Harvard St. 19 Arden Ave. Central Ave. 20 Arden Ave. Pacific Ave. 21 Boston Ave. Foothill Blvd. 22 Boston Ave. Honolulu Ave. 23 Boynton St. Chevy Chase Dr. 24 Brand Blvd. Broadway 25 Brand Blvd. California Ave. 26 Brand Blvd. Caruso Ave. 27 Brand Blvd. Cerritos Ave. 28 Brand Blvd. Chevy Chase Dr. 29 Brand Blvd. Colorado St. 30 Brand Blvd. Doran St. 31 Brand Blvd. Dryden St. 32 Brand Blvd. Garfield Ave. 33 Brand Blvd. Glenoaks Blvd. 34 Brand Blvd. Lexington Dr. 35 Brand Blvd. Lomita Ave. 36 Brand Blvd. Los Feliz Rd. 37 Brand Blvd. Maple St. 38 Brand Blvd. Milford St. 39 Brand Blvd. Monterey Rd. 40 Brand Blvd. Palmer Ave. 41 Brand Blvd. Ped. Crossing Btwn. Broadway / Harvard St. 42 Brand Blvd. San Fernando Rd. 43 Brand Blvd. Stocker St. 44 Brand Blvd. Wilson Ave. 45 Broadview Dr. Ocean View Blvd. 46 Broadview Dr. Verdugo Rd. 47 Broadway Central Ave. 48 Broadway Chevy Chase Dr. 49 Broadway Columbus Ave 50 Broadway Everett St. 51 Broadway Galleria Way 52 Broadway Glendale Ave. 53 Broadway Isabel St. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 35 of 58 INVENTORY OF TRAFFIC SIGNALS Location No. Street Cross Streets / Segments 54 Broadway Jackson St. 55 Broadway Kenwood St. 56 Broadway Louise St. 57 Broadway Orange St. 58 Broadway Pacific Ave. 59 Broadway Ped. Crossing Btwn. Lukens Pl. / Sinclair Ave. 60 Broadway Brazil / San Fernando Rd. 61 Broadway Verdugo Rd. 62 Burchett St. Central Ave. 63 Burchett St. Pacific Ave. 64 California Ave. Central Ave. 65 California Ave. Glendale Ave. 66 California Ave. Isabel St. 67 California Ave. Maryland Ave. 68 California Ave. Orange St. 69 California Ave. Pacific Ave. 70 California Ave. San Fernando Rd. 71 Campus St. Colorado St. 72 Canada Blvd. Colina Dr. 73 Canada Blvd. Country Club Dr. / San Maria Ave. 74 Canada Blvd. Del Valle Ave. 75 Canada Blvd. Glorietta Ave. 76 Canada Blvd. Menlo Dr. / Verdugo Rd. 77 Canada Blvd. Opechee Way 78 Canada Blvd. Parking Lot #34 Dwy. / Verdugo Park 79 Canada Blvd. Verdugo Rd. (S) 80 Canada Blvd. Wabasso Way 81 Central Ave. Chevy Chase Dr. 82 Central Ave. Colorado St. 83 Central Ave. Doran St. 84 Central Ave. Dryden St. 85 Central Ave. Galleria Way 86 Central Ave. Glenoaks Blvd. 87 Central Ave. Lexington Dr. 88 Central Ave. Lomita Ave. 89 Central Ave. Los Feliz Rd. 90 Central Ave. Maple St. 91 Central Ave. Milford St. 92 Central Ave. Pioneer Dr. 93 Central Ave. San Fernando Rd. 94 Central Ave. Stocker St. 95 Central Ave. Wilson Ave. 96 Central Ave. Windsor Rd. 97 Cerritos Ave. San Fernando Rd. 98 Chevy Chase Dr. Colorado St. 99 Chevy Chase Dr. Garfield Ave. 100 Chevy Chase Dr. Glendale Ave. 101 Chevy Chase Dr. Glenoaks Blvd. 102 Chevy Chase Dr. Harvard St. 103 Chevy Chase Dr. Harvey Dr. 104 Chevy Chase Dr. Hospital Dwy. 105 Chevy Chase Dr. Maple St. 106 Chevy Chase Dr. Ped. Crossing Btwn. Boynton St. / La Boice Dr. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 36 of 58 INVENTORY OF TRAFFIC SIGNALS Location No. Street Cross Streets / Segments 107 Chevy Chase Dr. San Fernando Rd. 108 Chevy Chase Dr. Sinclair Ave 109 Chevy Chase Dr. Verdugo Rd. 110 Chevy Chase Dr. Wilson Ave. 111 Chevy Chase Dr Windsor Rd 112 Civic Auditorium Dr. Verdugo Rd. 113 College Dwy. Mountain St. 114 Colorado St. Columbus Ave 115 Colorado St. Everett St. 116 Colorado St. Galleria Way 117 Colorado St. Glendale Ave. 118 Colorado St. Louise St. 119 Colorado St. Pacific Ave. 120 Colorado St. Ped Crossing Btwn. Brand Blvd. / Central Ave. 121 Colorado St. Ped Crossing Btwn. Everett St. / Glendale Ave. 122 Colorado St. San Fernando Rd. 123 Colorado St. Verdugo Rd. 124 Columbus Ave. Wilson Ave. 125 Concord St. Doran St. 126 Concord St. Fairmont Ave. 127 Concord St. Glenoaks Blvd. 128 Concord St. Wilson Ave. 129 Crestmont Ct. Verdugo Rd. 130 Doran St. Glendale Ave. 131 Doran St Geneva Ave / Balboa Ave 132 Doran St. Jackson St. 133 Doran St. Louise St. 134 Doran St. Maryland Ave. 135 Doran St. Orange St. 136 Doran St. Pacific Ave. 137 Doran St. San Fernando Rd. 138 Dryden St. Pacific Ave. 139 Dunsmore Ave. Foothill Blvd. 140 Dunsmore Ave. Honolulu Ave. 141 El Cino Pl. Ocean View Blvd. / Verdugo Rd. 142 Elk Ave. San Fernando Rd. 143 Elm Ave. Glenoaks Blvd. 144 Ethel St. Glenoaks Blvd. / Rossmoyne Ave. 145 Fairmont Ave. San Fernando Rd. 146 Fern Ln. Verdugo Rd. 147 Flower St. Justin Ave. 148 Flower St. Paula Ave. 149 Flower St. Sonora Ave. 150 Flower St. Western Ave. 151 Foothill Blvd. Lauderdale Ave. 152 Foothill Blvd. Lowell Ave. 153 Foothill Blvd. New York Ave. 154 Gardena Ave. Los Feliz Rd. 155 Geneva St. Glenoaks Blvd. 156 Geneva St. Monterey Rd. 157 Glendale Ave. Glenoaks Blvd. 158 Glendale Ave. Harvard St. 159 Glendale Ave. Lexington Dr. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 37 of 58 INVENTORY OF TRAFFIC SIGNALS Location No. Street Cross Streets / Segments 160 Glendale Ave. Lomita Ave. 161 Glendale Ave. Los Feliz Rd. 162 Glendale Ave. Maple St. 163 Glendale Ave. San Fernando Rd. 164 Glendale Ave. Verdugo Rd. 165 Glendale Ave. Wilson Ave. 166 Glendale Ave. Windsor Rd. 167 Glenoaks Blvd. Grandview Ave. 168 Glenoaks Blvd. Graynold Ave. 169 Glenoaks Blvd. Harvey Dr. 170 Glenoaks Blvd. Highland Ave. 171 Glenoaks Blvd. Irving Ave. 172 Glenoaks Blvd. Jackson St. 173 Glenoaks Blvd. Justin Ave. 174 Glenoaks Blvd. Kenilworth Ave. 175 Glenoaks Blvd. Louise St. 176 Glenoaks Blvd. Pacific Ave. 177 Glenoaks Blvd. Rosedale Ave. 178 Glenoaks Blvd. Sonora Ave. 179 Glenoaks Blvd. Verdugo Rd. 180 Glenoaks Blvd. Western Ave. 181 Glenwood Rd. Pacific Ave. 182 Glorietta Ave. Verdugo Rd. 183 Grandview Ave. Kenneth Rd. 184 Harvard St. Louise St. 185 Harvard St. San Fernando Rd. 186 Harvard St. Verdugo Rd. 187 Harvey Dr. Holly Dr. 188 Harvey Dr. Wilson Terr. 189 Highland Ave. San Fernando Rd. 190 Honolulu Ave. La Crescenta Ave. 191 Honolulu Ave. Lowell Ave. 192 Honolulu Ave. Montrose Ave. / Verdugo Rd. 193 Honolulu Ave. New York Ave. 194 Honolulu Ave. Ocean View Blvd. 195 Honolulu Ave. Ped Crossing btw Glenwood Ave. (N / S) 196 Honolulu Ave. Ramsdell Ave. 197 Honolulu Ave. Whiting Woods Rd. 198 Honolulu Pl. Montrose Ave. / Pennsylvania Ave. 199 Isabel St. Wilson Ave. 200 Jackson St. Lexington Dr. 201 Jackson St. Monterey Rd. 202 Jackson St. Wilson Ave. 203 Justin Ave. San Fernando Rd. 204 Kenwood St. Wilson Ave. 205 La Crescenta Ave. Montrose Ave. 206 La Crescenta Ave. Roselawn Ave. 207 La Crescenta Ave. Shirley Jean St. 208 La Crescenta Ave. Verdugo Rd. 209 Lake St. Sonora Ave. 210 Lake St. Western Ave. 211 Lexington Dr. Maryland Ave. 212 Lexington Dr. Orange St. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 38 of 58 INVENTORY OF TRAFFIC SIGNALS Location No. Street Cross Streets / Segments 213 Lexington Dr. Pacific Ave. 214 Los Angeles St. San Fernando Rd. 215 Los Feliz Rd. San Fernando Rd. 216 Louise St. Monterey Rd. 217 Louise St. Wilson Ave. 218 Magnolia Ave. San Fernando Rd. 219 Maple St. Verdugo Rd. 220 Milford St. Orange St. 221 Monterey Rd. Verdugo Rd. 222 Montrose Ave Pennsylvania Ave. 223 Mountain Ave. Verdugo Rd. 224 Oakwood Ave. Ped Crossing Verdugo Rd. (PHB) 225 Orange St. Wilson Ave. 226 Pacific Ave. Riverdale Dr. 227 Pacific Ave. San Fernando Rd. 228 Pacific Ave. Stocker St. 229 Pacific Ave. Vine St. 230 Pacific Ave. Wilson Ave. 231 Park Pl. Verdugo Blvd. 232 Riverdale Dr. San Fernando Rd. 233 Riverside Dr. Western Ave. 234 Rosedale Ave. San Fernando Rd. 235 San Fernando Rd. Sonora Ave. 236 San Fernando Rd. Western Ave. 237 Sinclair Ave. Wilson Ave. 238 Towne St. Verdugo Rd. 239 Valihi Way Verdugo Rd. 240 Verdugo Loma Dr. Verdugo Rd. 241 Verdugo Rd. Wabasso Way 242 Verdugo Rd. Wilson Ave. 243 Victory Blvd. Western Ave 244 Porter St Ped Crossing Colorado St. (PHB) 245 Lincoln Ave Ped Crossing Colorado St. (PHB) 246 Future Location Summary Traffic Signals: 236 PHB: Pedestrian Hybrid Beacon Signalized Pedestrian Crosswalks: 9 Total Signals 245 Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 39 of 58 INVENTORY OF HARD-WIRED FLASHING BEACON Location No. Street Cross Streets/Segments Segment Type Crosswalk Type 1 Adams St Stanford Dr. Intersection HWFB (Red) 2 Brand Blvd. Btwn. Broadway & Wilson Mid-block HWFB (Yellow) 3 Brand Blvd. Btwn. California Ave & Wilson Ave Mid-block HWFB (Yellow) 4 Brand Blvd. Btwn. California Ave & Lexington Dr Mid-block HWFB (Yellow) 5 Brand Blvd. Btwn. Doran St. & Milford St Mid-block HWFB (Yellow) 6 Buckingham Rd Chevy Chase Dr Intersection HWFB (Yellow W11-10) 7 Cedar St Colorado St Intersection HWFB (Yellow) 8 Chevy Chase Dr Btwn. Buckingham Rd & Sussex Ct-NB Mid-block HWFB (W11-10) 9 Chevy Chase Dr Btwn. Emerald Isle Dr & Sussex Ct.-SB Mid-block HWFB (W11-10) 10 Colorado St Fischer St Intersection HWFB (Yellow) 11 Colorado St Lafayette St Intersection HWFB (Yellow) 12 Future Location Summary Notes HWFB: 11 HWFB- Hard-Wired Flashing Beacon *Future PHB System Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 40 of 58 INVENTORY OF SOLAR-POWERED WIRELESS FLASHING BEACON . Summary Notes SPWFB (RRFB): 35 SPWFB- Solar-Powered Wireless Flashing Beacon SPWFB (Yellow): 10 SB- Southbound SPWFB (W11-2 Sign):1 Btwn.- Between SPWFB (RRFB & Yellow) :1 E/O- East of Total SPWFB: 47 NB- Northbound RRFB- Rectangular Rapid Flashing Beacon *Maintenance will start in December 2024 for the newly constructed RRFB **Future PHB System Location No. Type Street Cross Streets/Segments Segment Type Crosswalk 1 Agner Ave. Honolulu Ave. Intersection SPWFB (RRFB) 2 Alabama St. New York Ave. Intersection SPWFB (RRFB) 3 Brand Blvd. Cypress St. Intersection SPWFB (RRFB) 4 Brand Blvd. Glenoaks Service Rd. Intersection SPWFB (Yellow) 5 Brand Blvd. Laurel St. Intersection SPWFB (RRFB) 6 Brand Blvd. Magnolia Ave. Intersection SPWFB (RRFB) 7 Brand Blvd. Maple St. & Windsor Rd. Mid-Block SPWFB (RRFB) 8 Broadway Cedar St. Intersection SPWFB (RRFB & Yellow) 9 Central Ave. Fairview Ave. Intersection SPWFB (Yellow) 10 Central Ave. Laurel Ave. Intersection SPWFB (RRFB) 11 Cerritos Ave. Glendale Ave. Intersection SPWFB (RRFB) 12 Chestnut St. Glendale Ave. Intersection SPWFB (RRFB) 13 Chevy Chase Dr. Btwn. Garfield Ave. & Windsor Rd. Mid-Block SPWFB (Yellow Spd Lmt) 14 Colorado St. Kenwood St. Intersection SPWFB (RRFB) 15 Colorado St. Lincoln Ave. Intersection SPWFB (RRFB)** 16 Columbus Hawthorne Intersection SPWFB (RRFB) 17 Cypress St. Glendale Ave. Intersection SPWFB (RRFB) 18 Davis Ave. Flower St. Intersection SPWFB (RRFB) 19 Dunsmore Ave. Btwn. Los Amigos St. & Pontiac St. Mid-Block SPWFB (RRFB) 20 Elk Ave. Glendale Ave. Intersection SPWFB (RRFB) 21 Eulalia St. Glendale Ave. Intersection SPWFB (RRFB) 22 Garfield Ave. Glendale Ave. Intersection SPWFB (RRFB) 23 Glencoe Wy. Verdugo Rd. Intersection SPWFB (RRFB) 24 Glendale Ave. Palmer Ave. Intersection SPWFB (RRFB) 25 Glendale Ave. Raleigh St. Intersection SPWFB (RRFB) 26 Glenoaks Blvd. Btwn. Mt. Carmel Dr. & Waltonia Dr Mid-Block SPWFB (RRFB) 27 Grand Central Ave. Btwn. Grandview & Sonora Ave.-NB Mid-Block SPWFB (RRFB) 28 Grand Central Ave. Btwn. Grandview & Sonora Ave.-SB Mid-Block SPWFB (RRFB) 29 Grand Central Ave. Sonora Ave. Intersection SPWFB (RRFB) 30 Isabel St. Btwn. Broadway & Wilson Ave. Mid-Block SPWFB (Yellow) 31 Kirkby Rd. Verdugo Rd. Intersection SPWFB (W11-2) 32 Linda Vista Rd. E/O Figueroa St. Mid-Block SPWFB (Yellow Stop Ahead) 33 Louise St. Btwn. Broadway & Harvard St. Mid-Block SPWFB (RRFB) 34 Louise St. Btwn. Broadway & Wilson Ave. Mid-Block SPWFB (RRFB) 35 Louise St. Btwn. Colorado St. & Harvard St. Mid-Block SPWFB (RRFB) 36 Milford St. Pacific Ave. Intersection SPWFB (RRFB) 37 Montrose Ave. Btwn. Ramsdell x La Crescenta Ave Mid-block SPWFB (RRFB) 38 Monterey Rd. Btwn. Galer Pl. & Naranja Dr. Mid-Block SPWFB (RRFB) 39 Mountain St. Btwn. College Dwy. & SB 2 On Ramp Mid-Block SPWFB (Yellow W7-1) 40 Pacific Ave Spencer St Intersection SPWFB (RRFB) 41 Sunview Ave. Verdugo Rd. Intersection SPWFB (RRFB) 42 Verdugo Rd. Btwn. Arvin Dr. & Kirkby Rd. Mid-Block SPWFB (Yellow) 43 Verdugo Rd. Btwn. Crestmont Ct. & Oak Knoll Rd. Mid-Block SPWFB (Yellow) 44 Verdugo Rd Paloma Ave. Intersection SPWFB (Yellow) 45 Verdugo Rd Vickers Dr. Intersection SPWFB (Yellow) 46 Wilson Ave Belmont St Intersection SPWFB (RRFB)* 47 Colorado St Jackson St. Intersection SPWFB (RRFB)* 48 Future Location Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 41 of 58 INVENTORY OF IN ROADWAY WARNING LIGHT SYSTEM (IRWLS) LOCATION Location No. Type Street Cross Streets/Segments Segment Type Crosswalk 1 Kirkby Rd. Verdugo Rd. Intersection SPWFB (W11-2) 2 Future Location Summary Notes IRWLS: 1 SPWFB- Solar-Powered Wireless Flashing Beacon IRWLS – In Roadway Warning Light System Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 42 of 58 INVENTORY OF SOLAR-POWERED WIRELESS FLASHING BEACON SIGN ENHANCEMENT Location No. Type Street Cross Streets/Segments Segment Type Crosswalk 1 Canada Blvd. Btwn. Country Club Dr. & Verdugo Rd. Mid-Block SPWFB (Yellow Curve Sign) 2 Emerald Isles Dr. Dublin Dr. Intersection SPWFB (Red) 3 Emerald Isles Dr. Kirkam Dr. Intersection SPWFB (Red) 4 Emerald Isles Dr. Lenore Dr. Intersection SPWFB (Red) 5 Fairmont Ave. Flower St. Intersection SPWFB (Red) 6 Glenwood Rd. Btwn. Concord St. & Virginia Ave. Mid-Block SPWFB (Red) 7 Honolulu Ave. Orangedale Ave. Intersection SPWFB (Red) 8 Bara Rd. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 9 Brook Ln. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 10 Verdugo Rd. Btwn. Fern Ln. & Glorietta Ave. Mid-Block SPWFB (Yellow & W1-3) 11 Oakwood Ave. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 12 Verdugo Rd. Btwn.Canada Blvd. & Sparr Blvd. Mid-Block SPWFB (Yellow & W1-3) 13 Alpha Rd. Verdugo Rd. Intersection SPWFB (Yellow & W1-3) 14 Linda Vista Rd. Btwn. Buckingham Rd. & Figueroa St. Mid-Block SPWFB (Yellow & W1-3) 15 Future Location Summary Notes SPWFB: 14 SPWFB- Solar-Powered Wireless Flashing Beacon Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Page 43 of 58 INVENTORY OF PERMANENT SPEED RADAR SIGNS Location No. Street Cross Streets/Segments Segment Type Crosswalk Type 1 Glendale Ave. Btwn. Cypress St. & Madison Way. Mid-Block NB HW 2 Glendale Ave. Btwn. Cypress St. & Palmer Ave. Mid-Block SB HW 3 Canada Blvd. Btwn. Colina Dr. & Parking Lot #34 Dwy. Mid-Block NB HW 4 Canada Blvd. Btwn. Colina Dr. & Parking Lot #34 Dwy. Mid-Block SB HW 5 Glenoaks Blvd Mt. Carmel. Dr. Intersection EB HW 6 Glenoaks Blvd Btwn. Mt. Carmel. Dr. & Waltonia Dr. Mid-Block WB HW 7 Glenoaks Blvd Btwn. Edward Pl. & Sleepy Hollow Dr. Mid-Block EB HW 8 Glenoaks Blvd Btwn. Edward Pl. & Sleepy Hollow Dr. Mid-Block WB HW 9 Adams St. Btwn. Cornell Dr. & Yale Dr. Mid-Block NB SP 10 Adams St. Btwn. Cornell Dr. & Yale Dr. Mid-Block SB SP 11 Chevy Chase Dr. Acorn Pl. Intersection EB SP 12 Chevy Chase Dr. Acorn Pl. Intersection WB SP 13 Highland Ave Btw Olmsted Dr & Glenwood Rd Mid-Block NB SP 14 Highland Ave Btw Olmsted Dr & Glenwood Rd Mid-Block SB SP 15 Pacific Ave Salem St Intersection NB SP 16 Pacific Ave Salem St Intersection SB SP 17 Verdugo Rd Hillside Dr Intersection NB SP 18 Verdugo Rd Btw Fern Ln & El Rito Ave Mid-Block NB SP 19 Verdugo Rd Del Valle Ave Intersection SB SP 20 Verdugo Rd Btw Alpha Rd & Los Encinos Ave Mid-Block SB SP 21 Verdugo Rd Btw Alpha Rd & Los Encinos Ave Mid-Block NB SP 22 Verdugo Rd Btw Menlo Dr & Sparr Blvd Mid-Block SB SP 23 Future Location Summary Notes HW Hard-Wired: 12 Btwn.- Between SP Solar Powered: HW- Hard-Wired SP- Solar Powered (TrafficLogix w/mobille) Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Exhibit B: Fee Schedule/Hourly Rate I. Base Fee Schedule for Routine Preventive Maintenance Please provide a monthly base fee for routine preventive maintenance as described in the Scope of Service. The monthly base fee shall consider the cost of labor, parts and material, equipment, tools, vehicles, overhead, and all other expenses needed to perform the routine preventive Maintenance Program, provide a monthly base fee for this service. Monthly base fee for each signalized intersection $_88.50 Monthly base fee for each hard-wired flashing beacon location $ _4 _3 _. 00 Monthly base fee for each solar-powered wireless flashing beacon location $ _4 _4 _. 00 Monthly base fee for each in-roadway warning light system location $ _6 _3 _. 00 Monthly base fee for solar-powered wireless flashing beacon sign enhancement $_16.00 Monthly base fee for permanent speed radar signs $_4_4 . 00 II. Fee Schedule for Extraordinary Maintenance Provide fee schedule for labor, services, and equipment. With the exception of pole or cabinet knockdowns and other emergency situation, extraordinary maintenance requires prior written approval from the City before any work is scheduled. The Contractor shall prepare estimates showing the cost breakdown of material and labor for the services and submit this information to the City. The City reserves the right to obtain price quotes from more than one contractor to conduct extraordinary maintenance services. A. Labor Fee Schedule: Classification/Duties Hourly Straight Time Hourly Ovetime Traffic Signal Foreman $153.00 $194.00 Duties: _Lead technician/electrician._Responsible for _overseeing project assigned field personnel. Hourly Premium $235.00 Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Duties: Responsible for responding to all call-outs and making required repairs to the traffic signal system and all fiber optic communications. Hourly Premium $217.00 Duties: _Preventative Maintenance. Hourly Premium $180.00 Duties: _Digging, Trenching, e_tc. under Supervision _of Foreman. Hourly Premium $158.00 Classification/Duties Hourly Straight Time Hourly Ovetime Duties: Classification/Duties Hourly Straight Time Hourly Ovetime Classification/Duties Hourly Straight Time Hourly Ovetime Transportation Systems Electrician $144.00 $180.00 Classification/Duties Hourly Straight Time Hourly Ovetime Transportation Systems Technician $126.00 $153.00 Classification/Duties Hourly Straight Time Hourly Ovetime Traffic Signal Groundsman $109.00 $158.00 Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Duties: Regular, Overtime, and Premium time explanation: - Regular Hours are Monday through Friday (excluding holidays) from 66:00am to 6:00pm. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement - Overtime Hours are Monday through Friday after these work hours for the first four straight hours on any job as well as Saturday for the initial 8 working hours. - Premium Hours are Monday through Friday after four hours of OT on any one job, Saturdays after 8 hours on any one job, all day Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Sunday starting at 12:00am until Monday at 7:30am and all holidays starting at 12:00am until the next morning at 7:30am. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement B. Service fee schedule: 1. Cabinet and controller laboratory testing & certification $1,055.00 per Item 2. USA marking $ 225.00 per Loc. 3. Furnish and Install 6’-diameter inductive loop detector: Quantity Price Each 1 to 4 $ 785.00 5 to 12 $ 610.00 13 to 20 $ 610.00 20 or more $ 610.00 4. Furnish and Install 12” LED green ball: Quantity Price Each 1 to 10 $105.00 10 to 25 $_100.00 25 to 45 $ 95.00 45 to 70 $ 90.00 70 to 100 $ 86.00 100 or more $ 86.00 5. Furnish and Install 12” LED red ball: Quantity Price Each 1 to 10 $ 105.00 10 to 25 $ 100.00 25 to 45 $ 95.00 45 to 70 $ 90.00 70 to 100 $ 86.00 100 or more $ 86.00 Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement City of Glendale TRAFFIC-RELATED ELECTRICAL DEVICES MAINTENANCE PROGRAM 6. Furnish and Install 12” LED yellow ball: Quantity Price Each 1 to 10 $ 105.00 10 to 25 $ 100.00 25 to 45 $ 95.00 45 to 70 $ 90.00 70 to 100 $ 86.00 100 or more $ 86.00 7. Install Traffic Signal Pole Foundation per latest Caltrans Standard Plans: Type Price Each 1A $ 2,400.00 15TS $ 3,100.00 21TS $ 9,650.00 (16/17/18/19)-3-100 $ _9_, 6_50. 00 (24/26)-4-100 $ 10,100.00 28/29-5-100 $10,625.00 8. LED pedestrian signal module: $ 210.00 9. Pedestrian Push Button (PPB): $ 102.00 per module per button 10. Accessible Pedestrian Signals (APS) $1,240.00 per button 11. Traffic signal backplate: $ 275.00 per backplate 12. Fiber optic cable installation: $ 2.05 per foot Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement C. Equipment Fee Schedule: 1. Personnel Vehicle $ 2. Pickup Truck $ 10.00 per hour 28.00 per hour 3. Bucket Truck, specify height: 35' 4. Bucket Truck, specify height: 40' $ 32.00 per hour $ 32.00 per hour 5. Bucket Truck, specify height: 45' $ 32.00 per hour 6. Bucket Truck, specify height: _60'+ 7. Other: _Crane Truck $ 65.00 per hour $ 65.00 per hour 8. _Service Truck $ 32.00 per hour 9. _Dump Truck $ 32.00 per hour 10. _Compressor with tools $ 5.00 per hour 11. _Arrowboard $ 5.00 per hour Any equipment not listed will be charged per current Caltrans equipment rates. The City will pay a maximum travel time of one hour in each direction for emergency extraordinary maintenance during non-working hours, weekends, and holidays. III. IV. Material Cost Mark-up Provide proposed mark-up percentage of invoiced price for cost of material. Proposed mark- up = 15 % IV. V. Annual Fee Adjustment At the end of the of each one-year period, the City will allow the fee for routine preventive and extraordinary maintenance services to be adjusted. The annual percentage adjustment fee shall be subject to change in accordance with the Consumer Price Index, Los Angeles County, as published by the U.S. Department of Labor. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 1 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT “PROFESSIONAL LIABILITY” INSURANCE 1.1 Without limiting CONSULTANT’s liability and at its sole expense, CONSULTANT shall obtain, pay for, and maintain a Professional Liability insurance policy. 1.2 The Professional Liability policy must: (A) Include “errors and omissions” coverage or “malpractice” coverage; (B) Afford “practice specific” or “project specific” coverage; (C) Provide limits of liability in an amount not less than: (1) ONE MILLION DOLLARS ($1,000,000) per claim; and (2) TWO MILLION DOLLARS ($2,000,000) in the aggregate; (D) Cover a claim or claims arising out of the performance of professional services by: (1) CONSULTANT; (2) CONSULTANT’s Subconsultant(s); (3) Anyone whom CONSULTANT or its Subconsultant(s) directly or indirectly employs or uses; or (4) Anyone whose acts CONSULTANT or its Subconsultant(s) may be liable; and (E) Provide coverage for: (1) The duration of this Agreement; and (2) At least three (3) years after the Project’s completion: (a) CONSULTANT shall obtain, pay for, and maintain an endorsement that adds an “extended reporting period” (“ERP”) or a “discovery” feature— to allow CITY to report a claim— for a period of not less than three (3) years following the initial policy’s expiration, or following CITY’s recordation of its “notice of completion” for the Project, whichever date is later. The endorsement for the ERP or discovery feature must provide identical policy limits, and meet the conditions, described in subparagraphs 1.2 (A) through (D) above; or (b) CONSULTANT shall obtain, pay for, and maintain successive renewal or replacement policies (with “prior acts” coverage), for a period of three (3) years following the initial policy’s expiration, or following CITY’s recordation of its “notice of completion” for the Project, whichever date is later. Each policy must have a “retroactive date” that coincides with, or is earlier than, this Agreement’s Effective Date. Additionally, each policy must provide identical policy limits, and meet the conditions, described in subparagraphs 1.2 (A) through (D) above. 1.3 All ERP or discovery endorsements, renewal policies, and replacement coverage policies are subject to CITY’s review and approval, in its sole discretion. 1.4 CONSULTANT shall pay the full amount of all deductibles and any self-insured retention per claim for coverage under the Professional Liability insurance policy. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 2 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT “WORKERS’ COMPENSATION” INSURANCE 1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain— and shall require each of its Subconsultants to obtain and maintain— for the duration of this Agreement: (A) Complete Workers’ Compensation insurance, meeting or exceeding the coverages and amounts that California law requires; and (B) Employer’s Liability insurance in an amount not less than: (1) ONE MILLION DOLLARS ($1,000,000) per accident for bodily injury or disease; (2) ONE MILLION DOLLARS ($1,000,000) per employee for bodily injury or disease; and (3) ONE MILLION DOLLARS ($1,000,000) policy limit. 1.2 CONSULTANT shall provide CITY with a “certificate of insurance” and a subrogation endorsement, “Waiver of Our Right to Recover From Others”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, this Agreement’s workers’ compensation insurance requirements. 1.3 CITY shall not be liable to CONSULTANT’s personnel, or anyone CONSULTANT directly or indirectly employs or uses, for a claim at law or in equity arising out of CONSULTANT’s failure to comply with this Agreement’s workers’ compensation insurance requirements. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 3 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT “COMMERCIAL GENERAL LIABILITY” OR “BUSINESSOWNERS LIABILITY” INSURANCE 1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain— and shall require each of its Subconsultants to obtain and maintain— a “Commercial General Liability” or a “Businessowners Liability” insurance policy on an occurrence basis to fully protect CONSULTANT and CITY from claims and suits for bodily injury, personal and advertising injury, property damage, and medical payments. The policy must add the City of Glendale and its officers, agents, employees, and representatives (collectively, “CITY AND ITS REPRESENTATIVES”) as additional insureds. 1.2 Coverage afforded to CITY AND ITS REPRESENTATIVES must be at least as broad as that afforded to CONSULTANT. If CONSULTANT has higher limits than the limits specified in these insurance requirements, or has additional broader coverage, or has both, the insurer shall make available the higher limits and broader coverage to CITY AND ITS REPRESENTATIVES. The insurance must be written for the limits of liability specified below: (A) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policyʊ whichever limit is greaterʊfor bodily injury (including accidental death) to any one person; (B) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policyʊ whichever limit is greaterʊfor personal and advertising injury to any one person; (C) ONE MILLION DOLLARS ($1,000,000) per occurrence, or the full per occurrence limits of the policyʊ whichever limit is greaterʊfor property damage; and (D) TWO MILLION DOLLARS ($2,000,000) general aggregate limit, or the full aggregate limits of the policyʊ whichever limit is greater. 1.3 The liability insurance must include all major divisions of coverage and must cover: (A) Premises Operations (including Explosion, Collapse, and Underground [“X,C,U”] coverages as applicable); (B) Independent Contractors’ Protective Liability; (C) Products and Completed Operations (maintain same limits as above until five (5) years after: recordation of the Notice of Completion or final close-out of the Agreement); (D) Personal and Advertising Injury (with Employer’s Liability Exclusion deleted); (E) Contractual Liability; and (F) Broad Form Property Damage. 1.4 CONSULTANT shall provide CITY with a “certificate of insurance” and an “additional insured endorsement”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements. 1.5 The “certificate of insurance” and an “additional insured endorsement” must state: “The City of Glendale, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance, or self-insurance, or both, will apply in excess of— and will not contribute with— this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non-renewal, or reduction in coverage.” Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 4 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT “BUSINESS AUTOMOBILE” LIABILITY INSURANCE 1.1 At its own expense, CONSULTANT shall obtain, pay for, and maintain— and shall require each of its Subconsultants to obtain and maintain— a “Business Automobile” insurance policy on an occurrence basis to fully protect CONSULTANT and CITY from claims and suits for bodily injury, property damage, and medical payments. The policy must add the City of Glendale and its officers, agents, employees, and representatives as additional insureds. 1.2 The insurance must not be written for less than the limits of liability specified below or required by law, whichever coverage amount is greater: (A) ONE MILLION DOLLARS ($1,000,000) per occurrence for bodily injury (including accidental death) to any one person; and (B) ONE MILLION DOLLARS ($1,000,000) per occurrence for property damage; or (C) ONE MILLION DOLLARS ($1,000,000) combined single limit (“CSL”). 1.3 The liability insurance must include all major divisions of coverage and must cover all vehicles, whether rented, leased, hired, scheduled, owned or non-owned. 1.4 CONSULTANT shall provide CITY with a “certificate of insurance” and an “additional insured endorsement”— on forms satisfactory to the City Attorney or City’s Risk Manager, and signed by the insurance carrier or its authorized representative— which fully meet the requirements of, and contain provisions entirely consistent with, all of the Insurance Requirements. 1.5 The “certificate of insurance” and an “additional insured endorsement” must state: “The City of Glendale, and its officers, agents, employees, and representatives are included as additional insureds under the policy(s). This insurance is primary to all other insurance of the City. The City’s insurance, or self-insurance, or both, will apply in excess of— and will not contribute with— this insurance. This insurance applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or a suit is brought. The issuing company shall mail thirty (30) days advance notice to the City for any policy cancellation, termination, non-renewal, or reduction in coverage.” Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 5 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT GENERAL REQUIREMENTS 1.1 At all times, the insurance company issuing the policy must meet all three of these requirements: (A) It must be “admitted” insurer by the State of California Department of Insurance or must be listed on the California Department of Insurance’s “List of Approved Surplus Line Insurers” (“LASLI”); (B) It must be domiciled within, and organized under the laws of, a State of the United States; and (C) It must carry a minimum A.M. Best Company Financial Strength Rating of “A:VII,” or better. 1.2 If the Agreement requires any of the foregoing insurance coverages to remain in force after the Final Payment, and if they are reasonably available, CONSULTANT shall submit to CITY— with the final Application for Payment— all certificates and additional insured endorsements evidencing the coverages’ continuation. 1.3 A deductible or self-insured retention is subject to CITY’s review and approval, in its sole discretion. The insurance company or its authorized representative must state either on the insurance certificate or in a separate correspondence: (A) The amount of the deductible, or self-insured retention, or both; (B) Whether a limit of insurance has been lowered by any pending or paid claim; and (C) The current limit amount, as lowered by the pending or paid claim. 1.4 Despite any conflicting or contrary provision in CONSULTANT’s insurance policy: (A) If CONSULTANT’s insurance company adds CITY, and its officers, agents, employees, and representatives (collectively, “its representatives”) as additional insureds, then for all acts, errors, or omissions of CITY, or its representatives, or both, that insurer shall: (1) Pay those sums that CITY, or its representatives, or both, become legally obligated to pay as damages; and (2) Defend— and pay the costs of defending— CITY, or its representatives, or both; (B) CONSULTANT’s insurance is primary; (C) Other insurance (whether primary, excess, contingent or self-insurance, or any other basis) available to CITY, or its representatives, or both, is excess over CONSULTANT’s insurance; (D) CITY’s insurance, or self-insurance, or both, will not contribute with CONSULTANT’s insurance policy; (E) CONSULTANT and CONSULTANT’s insurance company waive— and shall not exercise— any right of recovery or subrogation that CONSULTANT or the insurer may have against CITY, or its representatives, or both; (F) CONSULTANT’s insurance policy applies separately to each insured or additional insured who is seeking coverage, or against whom a claim is made or suit is brought, except that the naming of multiple insureds will not increase an insurance company’s limits of liability; (G) CONSULTANT’s insurance policy applies to a claim or suit brought by an additional insured against a Named Insured or other insured, arising out of bodily injury, personal injury, advertising injury, or property damage; and (H) CITY is not liable for a premium payment or another expense under CONSULTANT’s policy. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 6 of 7 1.5 At any time during the duration of this Agreement, CITY may do any one or more of the following: (A) Review this Agreement’s insurance coverage requirements; or (B) Require that CONSULTANT: (1) Obtain, pay for, and maintain more or less insurance depending on CITY’s assessment of any one or more of the following factors: (a) CITY’s risk of liability or exposure arising out of, or in any way connected with, the services of CONSULTANT under this Agreement; (b) The nature or number of accidents, claims, or lawsuits arising out of, or in any way connected with, the services of CONSULTANT under this Agreement; or (c) The availability, or affordability, or both, of increased liability insurance coverage; (2) Reduce or eliminate a deductible or self-insured retention as it applies to CITY; or (3) Obtain, pay for, and maintain a bond (as a replacement for an insurance coverage) from a California corporate surety, guaranteeing payment to CITY for liability, or costs, or both, that CITY incurs during CITY’s investigation, administration, or defense of a claim or a suit arising out of this Agreement. 1.6 CONSULTANT shall maintain the insurance policy without interruption, from the Project’s commencement date to the Final Payment date, or until a date that CITY specifies for any coverage that CONSULTANT must maintain after the Final Payment. 1.7 CONSULTANT’s insurance company or self-insurance administrator shall mail CITY written notice at least thirty (30) days in advance of the policy’s or the self-insurance program’s cancellation, termination, non-renewal, or reduction in coverage. 1.8 CONSULTANT shall not allow any insurance to expire, cancel, terminate, lapse, or non-renew. Twenty-one (21) days before its insurance policy’s expiration, cancellation, termination, or non-renewal, CONSULTANT shall deliver to CITY evidence of the required coverage as proof that CONSULTANT’s insurance policy has been renewed or replaced with another insurance policy which, during the duration of this Agreement, meets all of this Agreement’s insurance requirements. 1.9 At any time, upon CITY’s request, CONSULTANT shall furnish satisfactory proof of each type of insurance coverage required— including a certified copy of the insurance policy or policies; certificates, endorsements, renewals, or replacements; and documents comprising CONSULTANT’s self-insurance program— all in a form and content acceptable to the City Attorney or City’s Risk Manager. 1.10 If CONSULTANT hires, employs, or uses a Subconsultant to perform work, services, operations, or activities on CONSULTANT’s behalf, CONSULTANT shall ensure that the Subconsultant: (A) Meets, and fully complies with, this Agreement’s insurance requirements; (B) Delivers to CITY— for its review, or approval, or both— all insurance policies, certificates, and endorsements that this Agreement requires; and (C) Furnishes CITY, at any time upon its request, with a complete copy of the Subconsultant’s insurance policy or policies for CITY’s review, or approval, or both. 1.11 CONSULTANT’s failure to comply with an insurance provision in this Agreement constitutes a breach upon which CITY may immediately terminate or suspend CONSULTANT’s performance of this Agreement, or invoke another remedy that this Agreement or the law allows. At its discretion, CITY may obtain or renew the insurance, and CITY may pay all or part of the premiums. Upon demand, CONSULTANT shall repay CITY for all sums or monies that CITY paid to obtain, renew, or reinstate the insurance, or CITY may offset the cost of the premium against any sums or monies that CITY may owe CONSULTANT. Yunex LLC. Traffic-Related Electrical Devices Maintenance Program Professional Services Agreement Page 7 of 7 EXHIBIT C- INSURANCE REQUIREMENTS PROFESSIONAL SERVICES AGREEMENT CONSULTANT’S SUBMITTAL OF CERTIFICATES AND ENDORSEMENTS 1.1 CONSULTANT shall have its insurance carrier(s) or self-insurance administrator(s) complete and execute the following insurance documents, unless an exception below applies. When CONSULTANT signs and delivers the Agreement to CITY, CONSULTANT also shall deliver: (A) A “certificate of insurance” for each required liability insurance coverage; (B) An additional insured endorsement for Commercial General Liability coverage or Businessowners Liability coverage and Automobile Liability coverage, unless this Agreement does not require CONSULTANT to obtain and maintain Commercial General Liability coverage, Businessowners Liability coverage, or Automobile Liability coverage; (C) A “certificate of insurance” for Workers’ Compensation insurance; or If CONSULTANT is self-insured for workers’ compensation, a copy of the “Certificate of Consent to Self- insure” from the State of California; or If CONSULTANT is lawfully exempt from workers’ compensation laws, an “Affirmation of Exemption from Labor Code §3700” form; (D) A subrogation endorsement, “Waiver of Our Right to Recover From Others,” for Workers’ Compensation coverage; and (E) A complete copy of CONSULTANT’s Professional Liability insurance policy, including all forms and endorsements attached to it. 1.2 CITY will neither sign this Agreement nor issue a “Notice to Proceed” until the City Attorney or City’s Risk Manager has reviewed and approved the insurance documents. CITY’s decision as to the acceptability of all insurance documents is final. Unless CONSULTANT obtains CITY’s written approval, CITY will not permit or allow a substitution of an insurance policy, or a change in a certificate’s or an endorsement’s form and content, or both. INSURANCE OBLIGATION IS SEPARATE FROM INDEMNITY OBLIGATION 2.1 This Agreement’s insurance provisions: (A) Are separate and independent from the indemnification and defense provisions in Article 12 of the Agreement; and (B) Do not limit, in any way, the applicability, scope, or obligations of the indemnification and defense provisions in Article 12 of the Agreement. San FernandoSouth PasadenaMonroviaTorranceLomitaCudahyMontebelloSan MarinoLa Puente (In the process)City Of Glendale Piggyback Cities: LA County RATES CALIFORNIA STATE POLYTECHNICCITY OF HERMOSA BEACH CITY OF REDONDO BEACHCITY OF ALHAMBRACITY OF HUNTINGTON BEACH CITY OF ROLLING HILLS ESTATESCITY OF ANAHEIMCITY OF IRVINE CITY OF SAN FERNANDOCITY OF ARTESIACITY OF LA HABRA CITY OF SAN MARINOCITY OF AZUSACITY OF LA PUENTE CITY OF SANTA ANACITY OF BALDWIN PARKCITY OF LOMITA STL CITY OF SANTA PAULACITY OF BUENA PARKCITY OF MALIBU CITY OF SEAL BEACHCITY OF CALABASASCITY OF MANHATTAN BEACHCITY OF SHAFTERCITY OF COMPTON CITY OF MONROVIA STL CITY OF SOUTH PASADENACITY OF COSTA MESA CITY OF MONROVIA TS CITY OF STANTONCITY OF CUDAHY STL CITY OF MONTEBELLO CITY OF THOUSAND OAKSCITY OF CUDAHY TS CITY OF MOORPARK MILITARY BANNER CITY OF WEST COVINACITY OF CYPRESS STL CITY OF MOORPARK STL CITY OF WESTMINSTERCITY OF CYPRESS TS CITY OF MOORPARK TS COUNTY OF LOS ANGELESCITY OF DANA POINT CITY OF NEWPORT BEACH STL SANTA CLARITA - ON CALLCITY OF DIAMOND BAR CITY OF NEWPORT BEACH TS SANTA MONICA - ON CALLCITY OF FOUNTAIN VALLEY CITY OF NORWALK STL THE REGENTS OF THE UNIVERSITY OF CALIFORNIACITY OF FULLERTON CITY OF PORT HUENEME TRUSTEES OF THE CALIFORNIACITY OF GARDEN GROVE CITY OF RANCHO PALOS VERDES STL UNIVERSAL CITY STUDIOS INCCITY OF GARDENA - ON CALL CITY OF RANCHO PALOS VERDES TSCITY OF GLENDALE CITY OF RANCHO SANTA MARGARITACities Currently Under Contract with YUNEX, LLC. Page 1 / 2 ITEM NO: 11. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer PREPARED BY: Maria Moreno, Director of Recreation and Community Services DATE: November 19, 2025 SUBJECT: Selection and Approval of Hometown Heroes Military Banner Recognition Program Design SUMMARY: This staff report requests City Council approval of the Military Banner design. Staff is presenting the updated preferred design along with two alternatives for final selection, allowing the City to continue honoring active Baldwin Park residents serving in the U.S. Armed Forces. RECOMMENDED ACTION: It is recommended that the City Council; 1. Selection of Hometown Heroes Military Banner Recognition Program design to recognize active-duty military service members; and 2. Authorize the Finance Director to appropriate funds and make necessary budget adjustments. FISCAL IMPACT: There is a Fiscal Impact to the General Fund in the amount of $14,000 to purchase the banners. BACKGROUND: In December 2024, staff conducted a design survey to gather community and stakeholder input for a new Hometown Heroes Military Banner Recognition Program design. Following the survey, a preferred design was selected with direction to revise the font style for improved readability and aesthetics. Staff have incorporated the requested revisions and is now presenting the updated banner design, along with two additional design options, for the City Council’s final consideration and selection. The City of Baldwin Park has a longstanding tradition of honoring the brave men and women who serve our country. To continue demonstrating community pride and appreciation, staff is proposing to continue the established Hometown Heroes Military Banner Recognition Program, which recognizes active Baldwin Park residents currently serving in the United States Armed Forces. Through this program, personalized banners are displayed along designated corridors on Ramona Boulevard and Baldwin Park Boulevard, featuring each service member’s name and branch of service. The banners serve as a proud and visible expression of gratitude from the Baldwin Park community and reflect the City’s ongoing commitment to supporting military families. When a service member concludes their active-duty service, their banner is respectfully removed. Families have the option to receive the retired banner during a City Council meeting presentation, should they wish to commemorate their loved one’s service in a public and meaningful way. Page 2 / 2 DISCUSSION: None ALTERNATIVES: The alternative is not to approve or select a design. CEQA REVIEW: These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: None Page 1 / 2 ITEM NO:12. STAFF REPORT TO:Honorable Mayor and Members of the City Council FROM:Okina Dor, Director of Community Development PREPARED BY:Michelle Bravo, Housing Programs Coordinator DATE:November 19, 2025 SUBJECT:Conduct a Public Hearing and adopt Amendment No. One (Substantial) to the Fiscal Year 25-26 Annual Action Plan SUMMARY: Each year, the City of Baldwin Park prepares an Annual Action Plan (AAP) as part of its Five-Year Consolidated Plan. The AAP outlines how the City will allocate federal Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funds received from the U.S. Department of Housing and Urban Development (HUD). On June 18, 2025, the City Council adopted the AAP for Fiscal Year 25 –26. The purpose of the November 19, 2025, public hearing is for the City Council to review and consider adoption of a substantial amendment to the FY 25–26 AAP. The amendment proposes to cancel the Morgan Park Playground Improvement Project, which was originally awarded $600,000 in CDBG funds in FY 24 –25, and to reallocate those funds to the Citywide Streets, Sidewalks, and Curb Cuts Improvement Project. This reallocation will consolidate resources into a larger, shovel-ready project that can be implemented more quickly, supporting timely expenditure of CDBG funds and compliance with HUD requirements. RECOMMENDED ACTION: It is recommended that the City Council: 1. Conduct a Public Hearing; and 2. Adopt Amendment No. One (Substantial) to the 25-26 Annual Action Plan; and 3. Authorize the Director of Finance to make the appropriation and necessary budget adjustments. FISCAL IMPACT: There is no fiscal impact to the City’s General Fund as the proposed action only involves the reallocation of existing federal Community Development Block Grant (CDBG) funds. Approval of Amendment No. One to the FY 25–26 Annual Action Plan will redirect $600,000 in CDBG funds previously allocated to the Morgan Park Playground Improvement Project toward the Citywide Streets, Sidewalks, and Curb Cuts Improvement Project. This amendment does not require any additional local funding, nor does it affect the City’s General Fund resources. All costs associated with the revised project scope will be fully covered through the City’s CDBG entitlement allocation. BACKGROUND: On June 18, 2025, the Baldwin Park City Council adopted the Five-Year Consolidated Plan for 2025–2029 along with the first-year Annual Action Plan (AAP) for FY 25–26. The adopted AAP did not identify any new public facility or infrastructure projects because the majority of the City’s unspent and unallocated Community Development Block Grant (CDBG) funds had already been committed in the prior year’s 24–25 AAP to three Page 2 / 2 capital improvement projects: x Morgan Park Playground Improvement Project – $600,000 x Citywide Sidewalks and Curb & Gutter Concrete Project – $400,000 x Residential and Major Street Rehabilitation at Various Locations – $460,000 Since the adoption of the AAP, the City has been notified by the U.S. Department of Housing and Urban Development (HUD) that Baldwin Park failed to meet CDBG timeliness requirements under 24 CFR Part 570.902. These requirements stipulate that a grantee’s undisbursed CDBG balance in its line of credit must not exceed 1.5 times its most recent annual allocation, as measured 60 days prior to the end of the program year (for Baldwin Park, this date is May 2). To avoid future noncompliance and to prepare for the next timeliness test on May 2, 2026, the City is taking corrective action. In line with HUD’s guidance—which strongly encourages directing funds to “shovel-ready” projects that can be quickly implemented and expended—the City is proposing to cancel the Morgan Park Playground Improvement Project and reprogram its $600,000 allocation. These funds will be consolidated with the allocations for the two other previously approved capital projects. The result is a single, larger initiative: the Citywide Streets, Sidewalks, and Curb Cuts Improvements Project, which will incorporate and replace the three original 2024 projects with a combined CDBG allocation of $1,460,000. Both the Public Works and Housing Departments have reviewed the consolidated project and its expenditure schedule and concur that it can be implemented quickly enough to substantially draw down funds prior to the May 2026 timeliness test. This consolidation is expected to help Baldwin Park return to compliance with federal regulations while ensuring that CDBG funds are used effectively and for visible community improvements. DISCUSSION: Under HUD regulations at 24 CFR Part 91.105 and the City’s Citizen Participation Plan, the City is required to have a public hearing and make available all substantial amendments to the Annual Action Plan for a required 30- day comment period. The draft Amendment No. One (Substantial) to the FY 2025 -26 Annual Action Plan was available for public review from October 20, 2025 – November 19, 2025. ALTERNATIVES: The City Council may revise proposed projects funding as an alternative. CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. BP - 2025-26 AAP Amendment No. One (Sub) 11.19.25 BPH Annual Action Plan For Fiscal Year 2025-26 DRAFT AMENDMENT NO. ONE (SUBSTANTIAL) PUBLIC REVIEW DRAFT October 20, 2025 – November 19, 2025 Community Development Department Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 Consolidated Plan BALDWIN PARK 1 OMB Control No: 2506-0117 (exp. 09/30/2021) Table of Contents Executive Summary.......................................................................................................................................2 ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b).........................................................................2 The Process...................................................................................................................................................6 PR-05 Lead & Responsible Agencies 24 CFR 91.200(b).............................................................................6 PR-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and 91.315(I)..............................7 PR-15 Citizen Participation – 91.105, 91.115, 91.200(c) and 91.300(c) .................................................13 EXPECTED RESOURCES................................................................................................................................15 AP-15 Expected Resources – 91.220 (c) (1,2) .........................................................................................15 Annual Goals and Objectives......................................................................................................................18 AP-20 Annual Goals and Objectives........................................................................................................18 Projects .......................................................................................................................................................25 AP-35 Projects – 91.220(d) .....................................................................................................................25 AP-38 Project Summary..........................................................................................................................27 AP-50 Geographic Distribution – 91.220(f).............................................................................................39 Affordable Housing.....................................................................................................................................40 AP-55 Affordable Housing – 91.220(g) ...................................................................................................40 AP-60 Public Housing – 91.220(h)...........................................................................................................42 AP-65 Homeless and Other Special Needs Activities – 91.220(i)............................................................44 AP-75 Barriers to affordable housing – 91.220(j)...................................................................................47 AP-85 Other Actions – 91.220(k) ............................................................................................................49 Program Specific Requirements..................................................................................................................52 AP-90 Program Specific Requirements – 91.220(l)(1,2,4) ......................................................................52 Consolidated Plan BALDWIN PARK 2 OMB Control No: 2506-0117 (exp. 09/30/2021) Executive Summary ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) Introduction The City of Baldwin Park has prepared the 2025-2029 Consolidated Plan in conformance with the requirement to receive Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds from the United States Department of Housing and Urban Development (HUD). The Consolidated Plan provides HUD with a comprehensive assessment of the City’s housing and community development needs. The Consolidated Plan also outlines the City’s priorities, objectives, and strategies for the investment of CDBG and HOME funds to address these needs over the next five years, beginning July 1, 2025 and ending June 30, 2030. Included in the Consolidated Plan are broad five-year objectives and strategies to accomplish these goals. Specific identifiable benchmarks for measuring progress in realizing the City’s strategy are proposed in this Action Plan for 2025-26. The City receives CDBG and HOME funds from HUD on a formula basis each year, and in turn, awards grants and loans to nonprofit, for-profit or public organizations for programs and projects in furtherance of this Plan. The primary objectives of the CDBG program are to maintain decent housing, provide suitable living environments, and expand economic opportunities for low- and moderate-income persons. The primary objective of the HOME program is to expand the supply of affordable housing for low- and moderate-income households. Summary of the objectives and outcomes identified in the Plan Needs Assessment Overview For the 2025-2029 Consolidate Plan cycle the City has identified the goals and outcomes as outlined in the table below. Consolidated Plan BALDWIN PARK 3 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 1 – 2025-2029 Consolidated Plan Priorities, Implementing Programs, and FY 2025-26 Goals Consolidated Plan 5-Year Priority 2025-26 Implementing Programs 2025-26 Goals Outcome/ Objective* Priority Housing Needs Community Enhancement Program (Code Enforcement) ($150,000) McNeil Manor Modernization and Rehabilitation Project ($774,823) Tenant Based Rental Assistance Program ($657,437.18) Residential Rehabilitation ($1,184,721.77) Affordable Housing Development ($1,308,195.43) 800 Housing Units 12 Housing Units 25 Households 15 Households TBD SL-3 DH-3 DH-3 DH-1 DH-3 Priority Homeless Needs East San Gabriel Valley Coalition for the Homeless ($10,000) 300 Persons SL-1 Priority Special Population Needs Domestic Violence Advocate ($20,578) Senior Center Program ($21,000) 250 Persons 250 Persons SL-1 SL-1 Priority Community Services Church of the Redeemer Food Bank ($7,000) BPPD Pride Platoon ($20,707) Youth Employment Program ($15,000) Graffiti Removal Program ($25,218) Recreation Subsidy Program ($8,000) 3,500 persons 40 Persons 20 Persons 300 Persons 60 Persons SL-1 SL-1 SL-1 SL-1 SL-1 Priority Community and Public Facilities No Programs in 2025-26 No Programs Priority Infrastructure Needs No Programs in 2025-26 No Programs Priority Other Community Development Needs Housing Rights Center ($7,500) CDBG Program Administration ($162,505) HOME Program Administration ($150,655.47) Not Applicable Not Applicable Not Applicable N/A N/A N/A (2024) Special Needs Non-Homeless, Facility/Infrastructure Improvements (2024) Citywide Sidewalks and Curb & Gutters Concrete Project (2024) Residential and Major Street Rehab at Various Locations 41,405 Persons 9,275 Persons SL-1 SL-1 Consolidated Plan BALDWIN PARK 4 OMB Control No: 2506-0117 (exp. 09/30/2021) (2024) Morgan Park Playground Improvement Project (2024) Citywide Streets, Sidewalks and Curb Cuts Project 52,710 Persons 52710 Persons SL-1 SL-1 Evaluation of Past Performance The description of past performance can be found in the most recent Consolidated Annual Performance and Evaluation Report (CAPER) for FY 2024-25. Summary of Citizen Participation Process and Consultation Process In accordance with the City’s adopted Citizen Participation Plan, the City facilitated citizen participation through surveys and public hearings. The consultation process included representatives of the CoC, PHA, and other specified groups who completed surveys, provided local data and assisted the City to ensure practical coordination of strategies to maximize impact and to avoid duplication of effort. Additionally, all of Baldwin Park’s citizens are encouraged to participate in the planning, development, and implementation of the Annual Action Plan. Three public hearings are held by the City each year to discuss issues related to the Consolidated Plan as well as the Annual Action Plan. The first two hearings focus on the needs of the community and development of the Annual Action Plan and provides citizens with an opportunity to comment on the Annual Action Plan. The third public hearing is conducted as part of the year-end Consolidated Annual Performance and Evaluation Report (CAPER) process and focuses on performance as it relates to housing, homelessness, hazards associated with lead-based paint, accessibility, and community development needs, such as infrastructure and public services. In all cases, a Notice of Public Hearing was published at least 15 days prior to the hearing to provide residents with adequate notice. A draft 2025-26 Annual Action Plan was available for public comment for a 30-day period (May 16, 2025 – June 18, 2025). City Council public hearings were held on April 16, 2025, and June 18, 2025, providing residents and interested parties with a final opportunity to comment on the Annual Action Plan prior to adoption and submittal to HUD. Amendment No. One (Substantial) A draft of Amendment No. One (Substantial) to the FY 2025-26Annual Action Plan was available for public comment beginning onOctober 20, 2025, and closed November 19, 2025. The Amendment was presented to the Baldwin Park City Council during the public hearing on November 19, 2025, for adoption. A notice notifying the public of the comment period and public hearing was published on October 20, 2025, in The San Gabriel Valley Tribune. Summary of Public Comments Consolidated Plan BALDWIN PARK 5 OMB Control No: 2506-0117 (exp. 09/30/2021) No public comments were received at either of the two public hearings. [To be completed after the public comment period and public hearing.] Summary of Comments or Views Not Accepted and the Reasons for Not Accepting Them No public comments were received at either of the two public hearings. Summary The City undertook good faith efforts in outreaching to its community members to meet all citizen participation requirements. Consolidated Plan BALDWIN PARK 6 OMB Control No: 2506-0117 (exp. 09/30/2021) The Process PR-05 Lead & Responsible Agencies 24 CFR 91.200(b) Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator BALDWIN PARK Housing Department HOME Administrator BALDWIN PARK Housing Department Table 1 – Responsible Agencies Narrative The City of Baldwin Park Housing Division is responsible for the administration of the CDBG and HOME programs. The Housing Department shall be responsible for the implementation of the Consolidated Plan and subsequent Annual Action Plans, all grants planning, management and monitoring duties necessary to comply with HUD regulations and City policies. Consolidated Plan Public Contact Information Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Consolidated Plan BALDWIN PARK 7 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-10 Consultation – 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and 91.315(I) Introduction To gather the greatest breadth and depth of information, the City consulted with a variety of agencies, groups, and organizations concerning the housing, community and economic development needs of the community. Each of the agencies, groups or organizations consulted is represented in this section of the Consolidated Plan. The input received from these consultation partners helped establish and inform objectives and goals described in the Strategic Plan. Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)). The City recognizes the importance of careful coordination and alignment among various service providers to maximize the effectiveness of its CDBG and HOME programs. As such, the City consulted closely with organizations that provide assisted housing, health services, and other community-focused agencies. Outreach efforts included reaching out to organizations for feedback, sharing survey links, and informing them of public meetings. The City also recognizes the importance of continued coordination and alignment during the upcoming five-year planning period with these organizations and agencies. To facilitate coordination and cooperation, the City will continue to work with these entities through meetings, correspondence, and joint endeavors. The City will strengthen relationships and alignment among these organizations in the implementation of the NOFA process for CDBG and HOME funds and through technical assistance provided to subrecipients of CDBG and HOME funds each year. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The lead agency for the Continuum of Care (CoC) for Los Angeles County is the Los Angeles Homeless Services Authority (LAHSA). LAHSA guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. The City coordinates with the CoC to identify objectives and address the needs of different homeless populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness. Consolidated Plan BALDWIN PARK 8 OMB Control No: 2506-0117 (exp. 09/30/2021) Coordination to address homelessness —including chronically homeless individuals and families, families with children, veterans, and unaccompanied youth — is guided by the CoC. All service providers within the CoC can refer people with varying needs to the appropriate service provider(s) in their area. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS The City of Baldwin Park does not receive or allocate Emergency Solutions Grand (ESG) funds. The City collaborates with local service providers, including the CoC, to meet the needs of the homeless and provide regional coverage. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities Consolidated Plan BALDWIN PARK 9 OMB Control No: 2506-0117 (exp. 09/30/2021) Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Housing Authority of the City of Baldwin Park Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The City works in coordination with its PHA throughout the year to help address its housing needs. Continued coordination with its PHA allows City to identify needs and gaps in service to improve service delivery. 2 Agency/Group/Organization Los Angeles County Development Authority Agency/Group/Organization Type PHA Other government - Local What section of the Plan was addressed by Consultation? Public Housing Needs Non-Homeless Special Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The City works in coordination with LACDA throughout the year to help address its housing needs. 3 Agency/Group/Organization HOUSING RIGHTS CENTER Agency/Group/Organization Type Service-Fair Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Organization was contacted to provide input on fair housing issues, landlord/tenant complaints, fair housing needs and priorities. 4 Agency/Group/Organization ESGV COALITION FOR THE HOMELESS Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was contacted to provide their input on strategies, needs, and services for homeless populations. 5 Agency/Group/Organization LAHSA Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? Information and reports from their website were used for information related to city homeless count, strategies, and ongoing coordination. Consolidated Plan BALDWIN PARK 10 OMB Control No: 2506-0117 (exp. 09/30/2021) 6 Agency/Group/Organization CATHOLIC CHARITIES OF LOS ANGELES, INC. Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with Disabilities Services-Persons with HIV/AIDS Services-Victims of Domestic Violence Services-homeless Services-Health Neighborhood Organization What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization provided input on the needs of those experiencing hosing instability and other immediate needs. 7 Agency/Group/Organization FAMILY SERVICE CENTERS Agency/Group/Organization Type Services-Children Services-Education Services-Employment What section of the Plan was addressed by Consultation? Economic Development Public Services How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization provided input on the needs on education, employment, and other immediate needs. 8 Agency/Group/Organization San Gabriel Valley Consortium on Homelessness Agency/Group/Organization Type Services-homeless Regional organization What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was contacted to provide their input on strategies, needs, and services for homeless populations. 9 Agency/Group/Organization Human-I-T Agency/Group/Organization Type Services - Broadband Internet Service Providers Services - Narrowing the Digital Divide What section of the Plan was addressed by Consultation? Broadband/Digital Divide How was the Agency/Group/Organization consulted and what are the anticipated outcomes of the consultation or areas for improved coordination? The organization was contacted to provide input on narrowing the digital divide and increasing broadband access. Consolidated Plan BALDWIN PARK 11 OMB Control No: 2506-0117 (exp. 09/30/2021) Identify any Agency Types not consulted and provide rationale for not consulting All relevant housing, social services and other entities were consulted. Other local/ regional/ state/ federal planning efforts considered when preparing the Plan are listed in the table below. Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Los Angeles Homeless Services Authority Los Angeles Homeless Services Authority (LAHSA) - The Continuum of Care identifies funding and activities assisting LA County's homeless. The City's homeless goals and strategy support those of the Continuum of Care. 2021-2029 Housing Element City of Baldwin Park The Strategic Plan goals were drafted with consideration of the 2021-2029 Housing Element. Los Angeles City and County CoC for Service Planning Area Los Angeles City and County CoC for Service Planning Area 3 (SPA) The Housing Inventory Count Reports provide a snapshot of the CoC's HIC and the PIT Count survey data helps to inform policymakers and service providers of the needs of the homeless population in the area. Bureau of Labor Statistics (BLS) Bureau of Labor Statistics (BLS) The purpose of the BLS data is to collect, analyze, and disseminate essential economic information to inform decision making. Internet Service Provider information on Baldwin Park ISP Reports ISP Reports provide accurate, transparent, and comprehensive information about internet service providers. Table 3 – Other local / regional / federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l)) The City coordinated efforts and consulted with several public entities including local governmental agencies such as the relevant County Departments, public housing organizations, and State government departments during the development of the Consolidated Plan. Entities were engaged via surveys, email and follow up correspondence, and public hearings. Further, the Housing Department works with subrecipients of CDBG and HOME funds to ensure a coordinated effort among service agencies in the region to address the needs of Baldwin Park residents, including but not limited to chronically homeless individuals and families, families with children, veterans and their families, unaccompanied youth, and persons who were recently homeless but now live in permanent housing. Narrative (optional): Management of Flood Prone Areas The flood prone areas within the City have been mapped by the County of Los Angeles and the Federal Emergency Management Agency (FEMA). The Los Angeles County Flood Control District is responsible for the planning and construction of regional flood control facilities. The City retains the responsibility for Consolidated Plan BALDWIN PARK 12 OMB Control No: 2506-0117 (exp. 09/30/2021) designing, construction, and maintenance of local drainage facilities. Flood levels within defined water courses vary along many of the drainage paths and floodplains. Emergency Management Agencies The City of Baldwin Park Office of Emergency Services (OEM) is responsible for emergency management including mitigation, preparation, response, and recovery. Office of Emergency Services is supervised by an emergency services coordinator who is responsible for directing the Emergency Operations Center (EOC), coordinating the City's response to any type of emergency, community education, public information, and training of city personnel. The Emergency Operations Center (EOC) is where centralized emergency management can be performed during an emergency or catastrophic event. City personnel and partnered agencies train on how to respond to disasters, and support field emergency personnel "first responders," in their efforts to save lives, property, and the environment. Annual Action Plan 2025 13 OMB Control No: 2506-0117 (exp. 09/30/2021) PR-15 Citizen Participation – 91.105, 91.115, 91.200(c) and 91.300(c) Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting To assist in the identification of priority needs in the City, a survey was prepared and distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, community facilities, infrastructure, neighborhood services, special needs services, businesses and jobs, and housing. The surveys were available online, through social media, and physical copies were available at the Baldwin Park Community Development Department. The draft 2025- 2029 Consolidated Plan and 2025-2026 Annual Action Plan were available for public review and comment from May 16, 2025, to June 18, 2025. No public comments were received. The first of the two public hearings was held on April 16, 2025, to invite public input on community needs and priorities. No public comments were received. The second public hearing for approval of the 2025- 2029 Consolidated Plan and 2025-2026 Annual Action Plan wereheld before the Baldwin Park City Council on June 18, 2025; no public comments were received. Citizen Participation Outreach Sort Order Mode of Outreach Target of Outreach Summary of Response/Attendance Summary of Comments Received Summary of Comments Not Accepted and Reasons URL (If applicable) 1 Internet Outreach Non- targeted/broad community 47 responses received All comments were considered and incorporated in the appropriate sections of the Consolidated Plan N/A 2 Newspaper Ad Minorities Persons with disabilities Non- targeted/broad community A newspaper notice was published to announce Public Hearing 1 to accept feedback on community needs to inform the Consolidated Plan goals and priorities. The notice was published on April 2, 2025 No public comments received. N/A Annual Action Plan 2025 14 OMB Control No: 2506-0117 (exp. 09/30/2021) Sort Order Mode of Outreach Target of Outreach Summary of Response/Attendance Summary of Comments Received Summary of Comments Not Accepted and Reasons URL (If applicable) 3 Public Hearing Non- targeted/broad community April 16, 2025 - Public Hearing 1 to accept feedback on community needs to inform the Consolidated Plan goals and priorities. No public comments received. N/A 4 Newspaper Ad Minorities Persons with disabilities Non- targeted/broad community A newspaper notice was published to announce Public Hearing 2 to accept feedback/approved on community on the draft Consolidated Plan and Annual Action Plan The notice was published on May 16, 2025. No public comments received. N/A 5 Public Hearing Non- targeted/broad community June 18, 2025 - Public Hearing 2 to accept feedback/approved on community on the draft Consolidated Plan and Annual Action Plan. No public comments received. N/A 6 Newspaper Ad Minorities Persons with disabilities Non- targeted/broad community A newspaper notice was published on October 20, 2025,to announce a 30-day Public Comment Period on Draft Amendment No. One (Substantial) to the FY 2025-26 Annual Action Plan and to announce a Public Hearing to accept the Amendment scheduled for November 19, 2025. To be completed after 30-day public comment period. To be completed after 30-day public comment period. 7 Public Hearing Non- targeted/broad community On November 19, 2025, the Baldwin Park City Council will consider adoption of Amendment No. One (Substantial) to the FY 2025-26 Annual Action Plan. To be completed after public hearing. To be completed after public hearing. Table 4 – Citizen Participation Outreach Annual Action Plan 2025 15 OMB Control No: 2506-0117 (exp. 09/30/2021) EXPECTED RESOURCES AP-15 Expected Resources – 91.220 (c) (1,2) Introduction The strategic plan goals included in this Consolidated Plan are based on resources that are reasonably anticipated to be available to the City from federal, state, local and private sources from July 1, 2025, through June 30, 2030. The actual resources available to support activities during the implementation of this Consolidated Plan may vary significantly due to factors outside of the City’s control. For example, HUD formula grant allocations are subject to change each year based on several factors. Anticipated Resources Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ CDBG public - federal Acquisition Admin and Planning Economic Development Housing Public Improvements Public Services $850,026 $0.00 $342,305 $1,802,305 $1,192,331 $2,652,331 $2,787,282 In FY 25-26 the City's CDBG allocation is $850,026. A formula- based program that annually allocates funds to metropolitan cities, urban counties, and states for a wide range of eligible housing and community development activities. Annual Action Plan 2025 16 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Source of Funds Uses of Funds Expected Amount Available Year 1 Expected Amount Available Remainder of ConPlan $ Narrative Description Annual Allocation: $ Program Income: $ Prior Year Resources: $ Total: $ HOME public - federal Acquisition Homebuyer assistance Homeowner rehab Multifamily rental new construction Multifamily rental rehab New construction for ownership TBRA $247,964.72 $191,859.00 $2,861,186.13 $3,301,009.85 $1,129,999.98 In FY 25-26 the City's HOME allocation is $247,964.72. A HUD formula- based program that annually allocates funds to support affordable housing programs. Table 5 - Expected Resources – Priority Table Annual Action Plan 2025 17 OMB Control No: 2506-0117 (exp. 09/30/2021) Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City of Baldwin Park demonstrates a strategic approach to addressing housing and community development needs by leveraging various funding resources alongside its CDBG and HOME entitlement grants. The City and its development partners actively seek new opportunities to leverage federal funds. This includes participating in programs such as the Low-Income Tax Credit program, seeking special allocations like HOME-ARP and CDBG-CV funding, and exploring opportunities under HUD's Section 202 and 811 for the Elderly Program. HUD requires HOME recipients to match 25% of their HOME annual allocation. However, the City of Baldwin Park has received a 50% match reduction from HUD due to fiscal distress. This means the City is required to match only 12.5% of HOME funds using non-federal funds. The City has been utilizing a match surplus derived from prior contributions by the former Baldwin Park Redevelopment Agency in developing affordable housing developments. As of June 2024, the City's match surplus amounts to approximately $3,885,831. This surplus serves as a valuable resource for meeting match requirements and advancing affordable housing initiatives. If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Publicly owned land or property located within Baldwin Park that may be used to address affordable housing needs is continually being sought for development. One such property located at 13167 Garvey Street was purchased in September 2021 by the City. The City utilized the property for the development of affordable housing for those that are homeless or at risk of homelessness. The City will continue to leverage its CDBG and HOME funds to attract private and other available public resources, including land conveyed to the City for the purpose of developing affordable housing. Discussion No additional discussion. Annual Action Plan202518OMB Control No: 2506-0117 (exp. 09/30/2021)Annual Goals and ObjectivesAP-20 Annual Goals and ObjectivesGoals Summary InformationSort OrderGoal NameStart YearEnd YearCategoryGeographic AreaNeeds AddressedFundingGoal Outcome Indicator1Sustain and Strengthen Neighborhoods20252029Affordable HousingLow- and Moderate-Income AreasPriority Housing NeedsPriority Community and Public Facilities$744,823(CDBG)$150,000(CDBG)Rental units rehabilitated: 12 Housing Units(McNeill Manor Modernization and Rehabilitation Project)Household Housing UnitHousing Code Enforcement/Foreclosed Property Care: 800 Household Housing Units(Community Enhancement Program/Code Enforcement) Annual Action Plan202519OMB Control No: 2506-0117 (exp. 09/30/2021)Sort OrderGoal NameStart YearEnd YearCategoryGeographic AreaNeeds AddressedFundingGoal Outcome Indicator2Priority Community Services20252029Non-Housing Community DevelopmentCitywidePriority Community Services$7,000(CDBG)$20,707(CDBG)$15,000(CDBG)$25,218(CDBG)$8,000(CDBG)Public service activities other than Low/Moderate Income Housing Benefit: 3,500 Persons Assisted(Church of the Redeemer Food Bank)Public service activities other than Low/Moderate Income Housing Benefit: 40 Persons Assisted(BPPD Pride Platoon)Public service activities other than Low/Moderate Income Housing Benefit: 20 Persons Assisted(Youth Employment Program)Public service activities other than Low/Moderate Income Housing Benefit: 300 Persons Assisted(Graffiti Removal Program)Public service activities other than Low/Moderate Income Housing Benefit: 60 Persons Assisted(Recreation Subsidy Program) Annual Action Plan202520OMB Control No: 2506-0117 (exp. 09/30/2021)Sort OrderGoal NameStart YearEnd YearCategoryGeographic AreaNeeds AddressedFundingGoal Outcome Indicator3Support Agencies that Assist Special Needs Pops.20252029Non-Housing Community DevelopmentCitywidePriority Special Population Needs$20,578(CDBG)$21,000(CDBG)Public service activities other than Low/Moderate Income Housing Benefit: 250 Persons Assisted(Domestic Violence Advocate)Public service activities other than Low/Moderate Income Housing Benefit: 250 Persons Assisted(Senior Center Program)4Support Efforts to Address Homelessness20252029HomelessNon-Housing Community DevelopmentCitywidePriority Homeless Needs$10,000(CDBG)Public service activities other than Low/Moderate Income Housing Benefit: 300 Persons Assisted(East San Gabriel Valley Coalition for the Homeless)5Preserve Existing & Create New Affordable Housing20252029Affordable HousingCitywidePriority Housing Needs$1,184,721.77(HOME)$657,437.18(HOME)$1,308,195.43(HOME)Homeowner Housing Rehabilitated: 15 Household Housing Unit(Residential Rehabilitation)Tenant-based rental assistance / Rapid Rehousing: 25 Households Assisted(BP Tenant Based Rental Assistance Program)Rental Units Rehabilitated:TBD Housing Units(Affordable Housing Development) Annual Action Plan202521OMB Control No: 2506-0117 (exp. 09/30/2021)Sort OrderGoal NameStart YearEnd YearCategoryGeographic AreaNeeds AddressedFundingGoal Outcome Indicator6Planning for Housing and Community Development20252029Planning and AdministrationCitywidePriority Other Housing and Community Development Needs$7,500(CDBG)$162,505(CDBG)$150,655.47(HOME)Other:No Performance Indicator(Housing Rights Center)Other:No Performance Indicator(CDBG Program Administration)Other:No Performance Indicator(HOME Program Administration) Annual Action Plan202522OMB Control No: 2506-0117 (exp. 09/30/2021)Sort OrderGoal NameStart YearEnd YearCategoryGeographic AreaNeeds AddressedFundingGoal Outcome Indicator(2024)Community Facilities, Infrastructure, and Section 108 Debt Service20242025(2024)Non-Housing Community Development(2024)Low- and Moderate-Income Areas(2024)Special Needs Non-Homeless, Facility/Infrastructure Improvements$400,000(CDBG)$460,000(CDBG)$600,000(CDBG)$1,460,000(CDBG)Public Facility or Infrastructure Activities other than Low/Mod Income Housing Benefit –41,405 Persons Assisted(2024 Citywide Sidewalks and Curb & Gutter Concrete Project)Public Facility or Infrastructure Activities other than Low/Mod Income Housing Benefit –9,275 Persons Assisted(2024 Residential and Major Street Rehab at Various Locations)Public Facility or Infrastructure Activities other than Low/Mod Income Housing Benefit –52,710 Persons Assisted(2024 Morgan Park Playground Improvements)Public Facility or Infrastructure Activities other than Low/Mod Income Housing Benefit –52,710 Persons Assisted(2024 Streets, Sidewalks, and Curb Cut Improvements Project)Table 6 – Goals Summary Annual Action Plan202523OMB Control No: 2506-0117 (exp. 09/30/2021)Goal Descriptions1Goal NameSustain and Strengthen NeighborhoodsGoal DescriptionPreserve and enhance neighborhood aesthetics and public safety through activities such as code enforcement as well as improvement of building quality and safety through code compliance to benefit low- and moderate-income residents of the low- and moderate-income areas. (Projects: Community Enhancement Program/Code Enforcement; and McNeill Manor Modernization and Rehabilitation Program)2Goal NamePriority Community ServicesGoal DescriptionProvide public services that support the emotional and developmental well-being of low- and moderate-income families, including activities such as graffiti removal to benefit low-income residents. (Projects: Church of the Redeemer Food Bank; BPPD Pride Platoon; Youth Employment Program; Graffiti Removal Program; and Recreation Subsidy Program)3Goal NameSupport Agencies that Assist Special Needs Pops.Goal DescriptionProvide special needs services including, but not limited, to those concerned with disabilities, domestic violence and substance abuse. (Projects: Domestic Violence Advocate; Senior Center Program)4Goal NameSupport Efforts to Address HomelessnessGoal DescriptionSupport a continuum of services in Los Angeles County to prevent and eliminate homelessness including, but not limited to, homelessness prevention programs, emergency shelter programs and transitional housing. (Projects: East San Gabriel Valley Coalition for the Homeless)5Goal NamePreserve Existing & Create New Affordable HousingGoal DescriptionTo the extent possible, based upon the availability of funds and a project’s viability, HOME funds will also be used to assist affordable housing developers in the acquisition, construction and/or rehabilitation of low-income rental and/or owner housing units. HOME funds will also be used for tenant-based rental assistance and residential rehabilitation programs. (Projects: Residential Rehabilitation Program; Tenant Based Rental Assistance Program; Affordable Housing Development) Annual Action Plan202524OMB Control No: 2506-0117 (exp. 09/30/2021)6Goal NamePlanning for Housing and Community DevelopmentGoal DescriptionThe City will conduct the following administration/planning activities: (1) General Administration of CDBG and HOME Program, including preparation of budget, applications, certifications and agreements, (2) Coordination of CDBG-funded capital improvement projects, (3) Coordination of Public Service Subrecipients, (4) Coordination of HOME-funded housing projects, (5) Monitoring of CDBG and HOME projects/programs to ensure compliance with federal regulations, (6) Preparation of Annual Action Plan, and (7) Preparation of the CAPER. Up to 20% of the annual CDBG entitlement and up to 10% of the HOME entitlement is allowed for administration activities. (Projects: HOME Administration; CDBG Administration; and Housing Rights Center)(2024)Goal Name(2024) Community Facility, Infrastructure, and Section 108 Debt Service(2024)GoalDescriptionRepayment of Section 108 Loan that improved City public facilities and infrastructure benefitting low- and moderate-income residents or those presumed under HUD regulations to be low- and moderate-income such as the elderly and disabled adults. (Projects: Citywide Sidewalks and Curb & Gutter Concrete Project; Residential and Major Street Rehabilitation at Various Locations Project; Morgan Park Playground Improvement Project; 2024 Citywide Streets, Sidewalks, and Curb Cuts Improvements) Annual Action Plan 2025 25 OMB Control No: 2506-0117 (exp. 09/30/2021) Projects AP-35 Projects – 91.220(d) Introduction The City plans to undertake the CDBG and Home funded activities noted in the section below during the Fiscal Year 2025-2026 to address the community needs identified in its most recent Consolidated Plan. With an expected CDBG allocation of $850,026, the City is allowed to allocate up to 15% of its allocation, or $127,503, to public services. The FY 2025-2026 Annual Action Plan proposes to allocate a maximum 15% in public services towards the following activities: Church of the Redeemer ($7,000); BPPD Pride Platoon ($20,707); Youth Employment Program ($15,000); Graffiti Removal ($25,218); Recreation Subsidy Program ($8,000); Domestic Violence Advocate ($20,578); Senior Center Program ($21,000) and East SGV Coalition for the Homeless ($10,000). CDBG regulations also permit a maximum allocation of 20%, or $170,005, for CDBG administration activities. The City has allocated $162,505 for CDBG Administration and $7,500 to the Housing Rights Center, for a total of $170,005 to be allocated in FY 2025-26. Up to 10 percent of the HOME allocation will be used to provide for staffing and other program administration costs associated with the HOME program, including planning, reporting, monitoring, and IDIS setup and maintenance. Additionally, available prior year program income has been receipted from which 10% will be allocated to the 2025/26 HOME Program Administration activity. This includes $7,671.30 from FY 2018/19, $3,801.53 from FY 2019/20, $11,281.73 from FY 2020/21, $11,485.85 from FY 2021/22, $10,236.91 from FY 2022/23, and $81,381.68 from FY 2024/25, for a total additional allocation of $125,829.00. These additional HOME Admin funds will be used for staff salaries and benefits, consultant costs, and project delivery costs associated with administering the City’s HOME program. #Project Name 1 Community Enhancement Program/Code Enforcement 2 McNeill Manor Modernization and Rehabilitation Project 3 Church of the Redeemer Food Bank 4 Baldwin Park Police Department (BPPD) Pride Platoon 5 Youth Employment Program 6 Graffiti Removal Program 7 Recreation Subsidy Program 8 Domestic Violence Advocate 9 Senior Center Program 10 East San Gabriel Valley Coalition for the Homeless 11 Housing Rights Center 12 CDBG Program Administration 13 Tenant Based Rental Assistance Annual Action Plan 2025 26 OMB Control No: 2506-0117 (exp. 09/30/2021) #Project Name 14 Residential Rehabilitation 15 Affordable Housing Development 16 HOME Program Administration 2024 Citywide Sidewalks and Curb & Gutter Concrete Project 2024 Residential and Major Street Rehabilitation at Various Locations Project 2024 Citywide Streets, Sidewalks, and Curb Cuts Project 2024 Morgan Park Playground Improvement Project Table 7 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Housing and Homeless Needs Assessment of the Consolidated Plan discusses housing need by income category. The income levels identified are 1) extremely low-income; 2) very low-income, and 3) low- and moderate-income households. Based on HUD recommendations, general relative priorities for funding will be as follows: HIGH PRIORITY: Activities to address this need will be funded during the five-year period. MEDIUM PRIORITY: If funds are available, activities to address this need may be funded by the City during the five-year period. The City may also use other sources of funds and take actions to locate other sources of funds. LOW PRIORITY: It is not likely the City will fund activities to address this need during the five-year period. The highest priority has been assigned to the needs of the lowest income residents, based on the assumption that in this high-cost real estate market, they are at greater risk of displacement, homelessness or other serious housing situations due to limited financial resources and other challenges they may face. The Consolidated Plan identifies several obstacles in meeting underserved needs, including the high and sustained demand for public services, as well as the shortage of funding to address the community's needs. Addressing unmet needs is dependent on funding availability, available partnerships, as well as data collection and community input. Annual Action Plan 2025 27 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-38 Project Summary Project Summary Information 1 Project Name Community Enhancement Program/Code Enforcement Target Area Low- and Moderate-Income Areas Goals Supported Sustain and Strengthen Neighborhoods Needs Addressed Priority Housing Needs Funding CDBG: $150,000.00 Description Enhance low-and moderate-income neighborhoods by inspecting approximately 800 units through community enhancement programs and other neighborhood services Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 800 Household Housing Units Location Description The Baldwin Park Code Enforcement Program is administered from City Hall offices located at 14403 Pacific Avenue, Baldwin Park, CA 91706; however, the program is implemented in the Code Enforcement Improvement Area bound by south of Ramona Boulevard, north of the I-10 freeway, west of Merced Avenue, and east of Patritti Avenue/605 on-ramp. The Improvement Area encompasses the following Census Tracts and Block Groups: • CT 4047.01 BG 1, 3, 4 • CT 4047.02 BG 2, 3 • CT 4048.01 BG 2, 3, 4 • CT 4048.02 BG 1, 2 Planned Activities Same as description. Annual Action Plan 2025 28 OMB Control No: 2506-0117 (exp. 09/30/2021) 2 Project Name McNeill Manor Modernization and Rehabilitation Project Target Area Citywide Goals Supported Sustain and Strengthen Neighborhoods Needs Addressed Priority Housing Needs Funding CDBG: $744,823.00 Description McNeill Manor is a senior housing community consisting of 12 one-bedroom apartments, each featuring a living room, kitchen, and bathroom. This project will fund significant interior and exterior upgrades to enhance the property’s functionality and appeal. Planned improvements include: Replacing worn carpet and flooring with durable vinyl planks ; Removing and replacing outdated kitchen and bathroom cabinets; Interior and exterior painting; Landscaping and hardscaping enhancements; Upgrading lighting fixtures in individual units, common areas, and the parking lot; Modernizing the community laundry room. These renovations aim to improve comfort, accessibility, and quality of life for residents while revitalizing the property’s overall aesthetic and infrastructure. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 12 Households Location Description 14317 E. Morgan Street, Baldwin Park, CA, 91706 Planned Activities Same as description. 3 Project Name Church of the Redeemer Food Bank Target Area Citywide Goals Supported Priority Community Services Needs Addressed Priority Community Services Funding CDBG: $7,000.00 Description The Redeemer Food Program has been assisting the needs of low-income individuals and families in the community of Baldwin Park for nearly 30 years providing food baskets monthly and as needed. The food program serves more than 600 individuals and 500+ households each month. In addition, the team visits the homeless, delivers food to low-income areas, and those without transportation to the facility. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 3,500 Persons Assisted Location Description 3739 Monterey Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 29 OMB Control No: 2506-0117 (exp. 09/30/2021) 4 Project Name Baldwin Park Police Department (BPPD) Pride Platoon Target Area Citywide Goals Supported Priority Community Services Needs Addressed Priority Community Services Funding CDBG: $20,707.00 Description The PRIDE Program is specifically designed to deal with at-risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park police personnel, the program offers treatment, prevention, and disciplinary components to alter negative behavior. The PRIDE Program is a collaborative effort between law enforcement and community-based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc. may be considered for the program Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 40 Persons Assisted Location Description 4403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. 5 Project Name Youth Employment Program Target Area Citywide Goals Supported Priority Community Services Needs Addressed Priority Community Services Funding CDBG: $15,000.00 Description The Youth Employment Program provides summer job opportunities for low to moderate income youth ages 16 to 21 years old in the Baldwin Park community who need employment experience. Each student will receive approximately 115- 120 hours of work experience. The Program complements the City by acting as a feeder program for regular part-time positions. The youth play a valuable role and benefit from this learning opportunity while they contribute to the daily operations of the City. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 20 Persons Assisted Location Description 4403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 30 OMB Control No: 2506-0117 (exp. 09/30/2021) 6 Project Name Graffiti Removal Program Target Area Low- and Moderate-Income Areas Goals Supported Priority Community Services Needs Addressed Priority Special Population Needs Funding CDBG: $25,218.00 Description The Graffiti Removal Program will provide graffiti abatement services at public facilities in the city of Baldwin Park including at the City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. Additionally, the Graffiti Removal Program will provide abatement services in low-and moderate-income areas alongside code enforcement activities. In FY 2024-25, approximately 250,000 square feet of graffiti from public and personal property (buildings, fences, etc.) will be removed Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 300 Persons Assisted Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. 7 Project Name Recreation Subsidy Program Target Area Citywide Goals Supported Priority Community Services Needs Addressed Priority Community Services Funding CDBG: $8,000.00 Description The Recreation Subsidy Program provides children of low- to moderate- income families in the community with a subsidy that will allow them to participate in organized youth programs, educational classes, and seasonal camps. The Recreation Subsidy Program is instrumental in providing children with an opportunity to receive positive recreational experiences in a safe space, regardless of the family’s ability to pay. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 60 Persons Assisted Location Description 4100 Baldwin Park Blvd., Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 31 OMB Control No: 2506-0117 (exp. 09/30/2021) 8 Project Name Domestic Violence Advocate Target Area Citywide Goals Supported Support Agencies that Assist Special Needs Pops. Needs Addressed Priority Special Population Needs Funding CDBG: $20,578.00 Description A Domestic Violence (DV) and Victim Advocate work hand in hand with Domestic Violence/Sexual Crimes detectives to provide emergency assistance to victims, guiding them as their cases go through the criminal justice system. The DV Advocate is a coordinator for police, health, social and shelter services available. The DV Advocate conducts on-going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. The DV Advocate receives a copy of every DV report and makes contact with each victim to provide counseling; support; court appointed group classes; accompany the victim to court; assistance with restraining orders; referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services; and coordinates with the District Attorney’s Victim Advocate. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 250 Persons Assisted Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 32 OMB Control No: 2506-0117 (exp. 09/30/2021) 9 Project Name Senior Center Program Target Area Citywide Goals Supported Support Agencies that Assist Special Needs Pops. Needs Addressed Priority Special Population Needs Funding CDBG: $21,000.00 Description Funding will support comprehensive supervision for the daily operations of the Julia McNeil Senior Center. The Senior Center plays a vital role in the daily lives of seniors, providing opportunities for socialization through activities and programs that prevent cognitive decline, promote healthy behaviors, and foster relationships and communication skills. Programs and services offered include fitness, music, art and craft classes, educational workshops, informative health and wellness workshops, and recreational games to promote physical and mental well-being, and excursions. Access to essential social services include support groups, case management services, and assistance with referrals to community services. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 250 Persons Assisted Location Description 4100 Baldwin Park Blvd., Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 33 OMB Control No: 2506-0117 (exp. 09/30/2021) 10 Project Name East San Gabriel Valley Coalition for the Homeless Target Area Citywide Goals Supported Support Efforts to Address Homelessness Needs Addressed Priority Homeless Needs Funding CDBG: $10,000.00 Description The ESGV Coalition for the Homeless (ESGVCH) Program has three components: 1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is in La Puente, is open Monday- Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the EAC. The ESGV Coalition for the Homeless (ESGVCH) Program has three components: 1) The Emergency Assistance Center (EAC); 2) The Bridge Program, now operated in motels and maintains the goal of placing people into permanent housing, and 3) the Winter Shelter Program (WSP). The EAC is in La Puente, is open Monday -Friday, and provides hot meals, lunches to go, showers, hygiene kits, clothing, transportation services, emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the EAC. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 300 Persons Assisted Location Description 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Planned Activities Same as description. Annual Action Plan 2025 34 OMB Control No: 2506-0117 (exp. 09/30/2021) 11 Project Name Housing Rights Center Target Area Citywide Goals Supported Planning for Housing and Community Development Needs Addressed Priority Housing Needs Priority Other Housing and Community Development N Funding CDBG: $7,500.00 Description The Housing Rights Center provides comprehensive fair housing services that includes discrimination complaint investigation and landlord/tenant counseling. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 100 Persons Assisted Location Description 3255 Wilshire Blvd, Suite 1150, Los Angeles, CA 90010 Planned Activities Same as description. 12 Project Name CDBG Program Administration Target Area Citywide Goals Supported Planning for Housing and Community Development Needs Addressed Priority Other Housing and Community Development N Funding CDBG: $162,505.00 Description The City will conduct the following administration/planning activities: (1) General Administration of the overall CDBG Program, including preparation of budget, applications, certifications, agreements and CDBG Service Area Resolution, (2) Coordination of all CDBG funded capital improvement projects, (3) Coordination of the Public Service Subrecipients, (4) Monitoring of all CDBG projects/programs to ensure compliance with federal regulations, (5) Preparation of the Annual Action Plan, and (6) Preparation of the Consolidated Annual Performance and Evaluation Report (CAPER). Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities Not Applicable Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 35 OMB Control No: 2506-0117 (exp. 09/30/2021) 13 Project Name Tenant Based Rental Assistance Target Area Citywide Goals Supported Sustain and Strengthen Neighborhoods Needs Addressed Priority Housing Needs Funding HOME: $657,437.18 Description The City will develop a tenant based rental assistance program to help households afford the housing costs of market-rate units. The program specifics details are still in development. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities 25 Households Assisted Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. 14 Project Name Residential Rehabilitation Target Area Citywide Goals Supported Sustain and Strengthen Neighborhoods Needs Addressed Priority Housing Needs Funding HOME: $1,184,721.77 Description This program will provide deferred loans or grants to qualified homeowners for rehab on their properties. Target Date 6/30/2027 Estimate the number and type of families that will benefit from the proposed activities 15 Households Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 36 OMB Control No: 2506-0117 (exp. 09/30/2021) 15 Project Name Affordable Housing Development Target Area Citywide Goals Supported Preserve Existing & Create New Affordable Housing Needs Addressed Priority Housing Needs Funding HOME: $1,308,195.43 Description To maintain affordable housing in the City, these funds will be used towards an affordable housing developments project to be determined. Target Date 6/30/2030 Estimate the number and type of families that will benefit from the proposed activities TBD Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. 16 Project Name HOME Program Administration Target Area Citywide Goals Supported Planning for Housing and Community Development Needs Addressed Priority Other Housing and Community Development N Funding HOME: $150,655.47 Description The City may use up to 10 percent of the HOME allocation for the overall administration of the HOME Program. The total administration funding is made up of a combination of Program Income receipted and 10 percent of its annual allocation as specified below: 10% Program Income Receipt Amounts: FY 2018-19: $7,671.30 FY 2019-20: $3,801.53 FY 2020-21: $11,281.73 FY 2021-22: $11,485.85 FY 2022-23: $10,236.91 FY 2024-25: $81,381.68 Total Program Income Receipted to be Converted to Admin: $125,859 10% Annual Allocation: FY 2025-26: $24,796.47 Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities Not Applicable Location Description 14403 Pacific Avenue, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 37 OMB Control No: 2506-0117 (exp. 09/30/2021) 17 Project Name 2024 Citywide Sidewalks and Curb & Gutter Concrete Project 2024 Residential and Major Street Rehabilitation at Various Locations Project 2024 Citywide Streets, Sidewalks, and Curb Cuts Project Target Area Citywide Goals Supported Preserve Community and Public Facilities Needs Addressed Priority Community and Public Facilities Funding CDBG: $400,000 CDBG: $460,000 CDBG: $1,460,000 Description The project includes, but is not limited to, removal and replacement of sidewalk at multiple locations; removal and installation of ADA curb ramps, curb & gutter, cross gutters, spandrels, removal and installation of trees, and other miscellaneous work as needed to complete work as per plans and specifications. Approximately 41,405 persons will benefit from this project in FY 2024-25. The project includes but is not limited to, cold mill and overlay of asphalt rubber hot mix, removing and replacing selected full-depth dig-outs, removing and reconstructing curb ramps, sidewalks, curb and gutter, cross-gutters, spandrels, removing and replacing trees, and other miscellaneous work as needed to complete work as per plans and specifications. Approximately 9,275 persons will benefit from this project in FY 2024-25. The project includes, but is not limited to, removal and replacement of sidewalks at multiple locations; removal and installation of ADA-compliant curb ramps, curb and gutter, cross-gutters, and spandrels; cold mill and overlay of asphalt rubber hot mix; removal and replacement of selected full-depth dig-outs; removal and installation of trees; and other miscellaneous work as needed to complete improvements in accordance with plans and specifications. Approximately 50,680 persons will benefit from this project in FY 2024–25. Target Date 6/30/2026 Estimate the number and type of families that will benefit from the proposed activities All City residents. Location Description The project will take place in various locations in the City of Baldwin Park which is generally bounded by Maine Avenue and Paramount Boulevard on the west, Arrow Highway on the north, and portions of Gibson Avenue and Basset Avenue on the east. The southern boundary follows segments of Garvey Avenue and Badillo Street, with additional smaller streets and property lines creating irregular edges throughout the city limits. While not perfectly square, these major streets provide a general outline of Baldwin Park’s municipal boundaries. Planned Activities Same as description. Annual Action Plan 2025 38 OMB Control No: 2506-0117 (exp. 09/30/2021) Project Name 2024 Morgan Park Playground Improvement Project Target Area Low- and Moderate-Income Areas Goals Supported Community Facility, Infrastructure, and Section 108 Debt Service Needs Addressed Special Needs Non-Homeless, Facility/Infrastructure Improvements Funding CDBG: $600,000 Description Playground replacement at Morgan Park. Morgan Park is the largest park in Baldwin Park. It encompasses 10.18 acres and includes such amenities as a community center, a senior center, an outdoor amphitheater, a picnic shelter, restrooms, several benches, playground equipment, a fitness zone, two basketball courts, a soccer/football field, a splash pad, and paved pathways. The playground replacement will benefit all Baldwin Park low- and moderate-income residents (52,710 persons) when completed. Target Date June 30, 2025 Estimate the number and type of families that will benefit from the proposed activities 52,710 Persons Location Description 4100 Baldwin Park Boulevard, Baldwin Park, CA 91706 Planned Activities Same as description. Annual Action Plan 2025 39 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The CDBG Target Areas consist of census tracts within the City that are qualified as having a population of 51% or more low to moderate income residents. Geographic Distribution Target Area Percentage of Funds Low- and Moderate-Income Areas 4% Citywide 96% Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically When determining the geographic locations where the City will allocate funds, staff consider if the activity or program will physically be located within an already designated CDBG Target Area, and in line with whether the program will directly benefit the low-moderate income population in that area. Poverty levels act as a measure of need for an area, providing staff with insight into the state of the population within that area and help guide City representatives to fund services accordingly. City representatives also take public demand into account, recommendations from other city departments, recommendations of other local entities like the County partners, and local non-profits. Discussion No additional discussion. Annual Action Plan 2025 40 OMB Control No: 2506-0117 (exp. 09/30/2021) Affordable Housing AP-55 Affordable Housing – 91.220(g) Introduction The City plans to utilize all applicable and available funding, including City, County, State, or Federal to meet the affordable housing needs of the community. The City previously made an investment in the three affordable housing projects which they are focusing on carrying out now to support the previously programmed activities and goals. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 0 Special-Needs 0 Total 0 Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 0 Acquisition of Existing Units 0 Total 0 Table 10 - One Year Goals for Affordable Housing by Support Type Discussion The City has three affordable housing projects in progress that were approved in Annual Action Plans that were part of the previous Consolidated Plan cycle. One of those projects included HOME fund investments with local Community Housing Development Organization (CHDO), San Gabriel Valley Habitat for Humanity, to develop homeownership opportunities in Baldwin Park. In 2023 the Baldwin Park City Council also approved an Affordable Homeownership Expansion Agreement with the San Gabriel Valley Habitat for Humanity to explore new home construction, acquisition and rehabilitation of existing homes, and/or substantial rehabilitation/critical home repairs for existing homeowners. The second project in progress is with a partnership with the Cesar Chavez Foundation whom the City awarded funds to develop approximately 51 units at 4109 and 4113 Downing Avenue and 14617, 14625, and 14617, 14625, 14625, and 14637 Ramona Boulevard, Baldwin Park. The project will consist of 15 one- bedroom units, 15 two-bedroom units, 15 three-bedroom units, five 4-bedroom units, and one manager’s unit on the one-acre site. The project will be leverage with 4% Low Income Housing Tax Credits (LIHTC). With a HOME investment of $500,000, the City anticipates that three units could be designated as HOME- Annual Action Plan 2025 41 OMB Control No: 2506-0117 (exp. 09/30/2021) restricted. With the third project the City is partnering with the Retirement Housing Foundation (RHF) who received $500,000 in HOME funding from the City to help develop a site on the corner of Downing Avenue and Central Street. "Central Metro Place" will consist of 55 age restricted units (with one manager’s unit), onsite parking, an abundance of amenities and gardens all tailored towards seniors and the aging population. The City anticipates at least three HOME units with a subsidy of $500,000. Annual Action Plan 2025 42 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-60 Public Housing – 91.220(h) Introduction The Housing Authority of the City of Baldwin Park (HACBP) operates under the State of California Housing Authority Law and is responsible for developing and managing housing programs for low-income families. HACBP receives funding from the U.S. Department of Housing and Urban Development (HUD) to administer the Section 8 tenant-based Housing Choice Voucher (HCV) assistance program in Baldwin Park, as well as in neighboring cities including West Covina, El Monte, South El Monte, and Monrovia within Los Angeles County. The following data pertains specifically to Baldwin Park. Actions planned during the next year to address the needs to public housing The Housing Authority of the City of Baldwin Park (HACBP) is committed to meeting the housing needs of residents by maintaining a high leasing rate of 98% to 100% and improving living conditions for households. HACBP intends to achieve this by continuing to administer the Section 8 tenant-based Housing Choice Voucher (HCV) program, providing rental assistance to eligible families. The HACBP aims to increase flexibility and portability of housing opportunities by transitioning public housing units to tenant-based voucher assistance, allowing residents greater choice in housing options. The HACBP will continue to streamline procedures for landlord and tenants by providing forms and program information through the web portal for easy access. Staff are also available in person to provide quality informative customer service to all program participants and prospective landlords. One of the key public housing developments managed by HACBP is McNeil Manor Public Housing, which consists of 12 units designated for low-income seniors. Further, as of March 2024, a total of 125 households in Baldwin Park have received Section 8 vouchers through HACBP. Among these households, there are 60 households with elderly or disabled members, 61 households categorized as large families, and 64 households categorized as small families. On average, households receive a monthly housing assistance payment of $1,512, assisting them in securing affordable housing in the Baldwin Park area. Actions to encourage public housing residents to become more involved in management and participate in homeownership The HACBP actively encourages resident engagement through resident councils and active participation in housing authority decisions via surveys and other forms of engagement. HACBP implements the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility of information. Residents also maintain a resident advisory board. If the PHA is designated as troubled, describe the manner in which financial assistance will be Annual Action Plan 2025 43 OMB Control No: 2506-0117 (exp. 09/30/2021) provided or other assistance Not applicable. Discussion HACBP is well-positioned to maintain and expand the supply of affordable housing units in the City of Baldwin Park and throughout Los Angeles County. Partnerships with the State of California, Los Angeles County Development Authority, the City of Baldwin Park and other housing partners make this possible. Annual Action Plan 2025 44 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction The City of Baldwin Park recognizes preventing and ending homelessness as a top priority for the City. As part of its efforts to address this issue locally, the City supports the efforts of organizations such as the Los Angeles Homeless Service Authority (LAHSA) and the County Continuum of Care (CoC), along with their member organizations working to combat homelessness throughout Los Angeles County. The City intends to utilize Community Development Block Grant (CDBG) funds to support local service providers and City-run programs aimed at preventing homelessness and expanding the supply of affordable housing for low- and moderate-income residents. This underscores the City's commitment to addressing homelessness through coordinated efforts and targeted investments in housing and supportive services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The efforts of the CoC and its partner agencies to address homelessness in Los Angeles County, including Baldwin Park, are vital in providing support and resources to individuals and families in need. The variety of programs offered, ranging from outreach and emergency shelters to transitional and permanent housing, ensures that various needs and circumstances are addressed comprehensively. The City of Baldwin Park is committed to continue its partnership with the San Gabriel Council of Governments (SGVCOG), Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities to implement the Services to Supplement Existing Homeless Services Program. The program addresses and supplements the existing gaps in the region’s homeless services system, with a focus on connecting hard-to-reach persons experiencing homelessness to health services and housing. The services will include: x Street Outreach x Housing Navigation x Mental Health Support x Case Management x Homeless Prevention and Problem Solving x Supportive Services As part of the FY 2025-26, the City will continue to allocate funds to of organizations such as the East San Annual Action Plan 2025 45 OMB Control No: 2506-0117 (exp. 09/30/2021) Gabriel Valley Coalition for the Homeless, Domestic Violence Advocate, and Church of the Redeemer Food Bank as their services are essential in addressing homelessness and providing assistance to residents with special needs in Baldwin Park. These organizations play a crucial role in conducting assessments and providing essential services to individuals and families who are homeless or at risk of homelessness. By offering support, resources, and advocacy, they aim to reduce the impact of homelessness and improve the overall well-being of vulnerable populations within the community. Addressing the emergency shelter and transitional housing needs of homeless persons The City has developed two tiny home communities in the City. Esperanza Villa assists 25 homeless individuals with three months of housing and supportive services to prepare them for more permanent housing. The second community, Serenity Homes, has 16 larger units to accommodate households up to three persons and offers six months of housing and supportive services. Case management, job training, mental health, substance abuse, food, and other services necessary to stabilize and prepare tenants for permanent housing are also available. The establishment of transitional and supportive housing, as outlined in the City’s Housing Element, is a crucial step in addressing homelessness and providing necessary support services to vulnerable individuals and families in Baldwin Park. Initiatives like Esperanza Villa and Serenity Homes contribute to the overall well-being and stability of individuals experiencing homelessness in Baldwin Park by offering a supportive environment and access to critical resources. Additionally, funding vital services like emergency rental assistance, transitional housing, and winter shelter assistance play a crucial role in preventing homelessness and supporting individuals and families during times of crisis. Through partnerships with key organizations the City can extend its reach and maximize its impact by addressing the complex issue of homelessness in Baldwin Park. For FY 2025-26 the City intends to continue funding key partners like the East San Gabriel Valley Coalition for the Homeless who serve as a lifeline for many in the community. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again To address the needs of homeless families, families with children, veterans and their families, the City supports the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at risk of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves hundreds of unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency makes certain that families are ready to succeed in their transition to permanent Annual Action Plan 2025 46 OMB Control No: 2506-0117 (exp. 09/30/2021) housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. An individual or family is at-risk of becoming homeless if they experience extreme difficulty maintaining their housing and have no reasonable alternatives for obtaining subsequent housing. Homelessness often results from a complex set of circumstances that require people to choose between food, shelter and other basic needs. Examples of common circumstances that can cause homelessness include eviction, loss of income, insufficient income, disability, drug dependency, increase in the cost of housing, discharge from an institution, irreparable damage or deterioration to housing, and fleeing from family violence. The CoC coordinates with state and local agencies, and privately-funded institutions to develop improved programs to assist at-risk persons with emergency financial assistance. Examples include short-term utility, rent, childcare and basic needs payment assistance. Furthermore, the CoC supports pre-release planning for persons leaving state prisons and state mental health hospitals to prevent the release of persons to homelessness. Lastly, efforts are underway to improve resources to help youth aging out of foster care to transition to independence and to prevent them from falling into homelessness. Baldwin Park strives to prevent homelessness in populations vulnerable or at risk of homelessness using CDBG and HOME funds that offer housing vouchers, food programs, legal advocacy, and counseling services. Annual Action Plan 2025 47 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-75 Barriers to affordable housing – 91.220(j) Introduction: Baldwin Park has found that the typical barriers to affordable housing can include the following: x Housing Affordability: High housing costs relative to household incomes make it difficult for many residents to afford suitable housing. Limited affordable housing options exacerbate this issue, leading to housing insecurity and homelessness. x Lack of Monetary Resources: Insufficient funding and resources pose a significant challenge to the development and maintenance of affordable housing projects. Funding shortages can impede construction, rehabilitation, and ongoing support for affordable housing initiatives. x Land Use Controls: Zoning regulations, land use policies, and development restrictions may limit the availability of suitable land for affordable housing projects. Complex zoning processes and land use requirements can also increase development costs and timelines. x Property Taxes: High property taxes can increase the overall cost of homeownership and rental properties, making it more challenging to maintain affordable housing options. Property tax policies may not always align with affordable housing goals, further exacerbating housing affordability issues. x State Prevailing Wage Requirements: Prevailing wage laws may impose additional labor costs on affordable housing projects, reducing the feasibility of development and increasing overall project costs. x Environmental Protections: Environmental regulations and protections are essential for safeguarding public health and natural resources. However, stringent regulations can increase development costs and timelines, posing challenges for affordable housing projects. x Cost of Land: The cost of land acquisition represents a significant expense in housing development projects. In areas with high land costs, such as Baldwin Park, securing affordable land for housing initiatives can be particularly challenging. x Availability of Monetary Resources: Limited availability of financial resources, grants, and subsidies for affordable housing development and maintenance can impede efforts to address housing affordability issues. Insufficient funding may result in delayed or canceled projects, exacerbating the housing crisis. Addressing these barriers requires collaboration between government agencies, community organizations, developers, and residents. Strategies may include streamlining zoning processes, increasing funding for affordable housing initiatives, implementing tax incentives for developers, and promoting mixed-income housing developments. Additionally, policymakers can explore innovative financing mechanisms and regulatory reforms to enhance housing affordability and accessibility for all residents. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning Annual Action Plan 2025 48 OMB Control No: 2506-0117 (exp. 09/30/2021) ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment During its 2021-2029 Housing Element update process, the City evaluated significant public policies affecting affordable housing development such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, and growth limitations. Based on this evaluation, the City determined that it has taken all appropriate and necessary steps to ameliorate the negative effects of public policies that may have been a barrier to affordable housing. Moreover, the City actively engages with affordable housing developers concerning the siting of future affordable housing and to ensure that the entitlement process runs smoothly from inception to completion. The Housing Element addresses the City’s provisions for affordable housing, emergency shelters, transitional housing, and supportive housing. The policies identified below and outlined in detail in the City's 2021-2029 Housing Element specifically address the variety of regulatory and financial tools to be used by the City to remove any potential barriers and facilitate the provision of affordable housing: x Program H1-2. Preservation of At-Risk Rental Housing x Program H2-2. Affordable Housing Partners, Funding, and Resources x Program H2-3. Section 8 Housing Choice Voucher Program x Program H3-1. Adequate Sites x Program H3-3 Accessory Dwelling Units (ADUs) x Program H3-5. Replacement of Units on Sites x Program H3-6. AB 1397 Reuse of Sites x Program H3-8. Hotel/Motel Conversions x Program H4-2. Lot Consolidation x Program H4-4. Zoning Code Update x Program H4-5. Density Bonus and Development Incentives x Program H4-6. Expedite Project Review and Permitting Procedures x Program H4.7. Supportive and Transitional Housing x Program H4-8. Nongovernmental Constraints Annual Action Plan 2025 49 OMB Control No: 2506-0117 (exp. 09/30/2021) AP-85 Other Actions – 91.220(k) Introduction The City remains committed to investing CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty-level families, develop institutional structure, and enhance coordination between public and private housing and social service agencies. Actions planned to address obstacles to meeting underserved needs The City of Baldwin Park has identified long-range strategies, activities, and funding sources to implement the goals in the areas of housing and community development services for the benefit of the residents. These efforts and strategies are noted below. x The City will continue to seek other resources and funding sources to address the biggest obstacle to meeting the community's underserved needs, which is the lack of funding and/or inadequate funding. x The City will look for innovative and creative ways to make its delivery systems more comprehensive and will continue existing partnerships with both for-profit and not-for-profit organizations. x The City is currently addressing certain housing needs with federal funds such as availability, condition, and fair housing practices to prevent homelessness. x The City is also addressing community development needs with federal funds such as infrastructure and code enforcement. Actions planned to foster and maintain affordable housing The City has a partnership with San Gabriel Habitat for Humanity that was made possible through an expansion plan and is not currently funded with the City’s CDBG or HOME funds. Activities included in the expansion plan are identified in the list below. x Acquisition and rehabilitation activities x Construction of four Accessory Dwelling Units (ADUs) x Owner-occupied rehabilitation program x Construction of 12 attached 3-bedroom affordable town homes (12779 Torch Street) x Construction of 16 attached affordable homes (4288 Stewart Avenue) Actions planned to reduce lead-based paint hazards The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of Annual Action Plan 2025 50 OMB Control No: 2506-0117 (exp. 09/30/2021) childhood lead poisoning through housing-based approaches. This strategy requires the City to implement programs that protect children living in older housing from lead hazards. Lead-based paint abatement is part of the Acquisition/Rehabilitation/New Construction of Affordable Rental Housing Program. Units within rental housing projects selected for rehabilitation are tested if not statutorily exempt. Elimination or encapsulation remedies are implemented if lead is detected, and are paid for through CDBG or HOME funds, as appropriate. To reduce lead-based paint hazards in existing housing, all housing rehabilitation projects supported with federal funds are tested for lead and asbestos. When a lead-based paint hazard is present, the City or the City’s sub-grantee contracts with a lead consultant for abatement or implementation of interim controls, based on the findings of the report. Tenants are notified of the results of the test and the clearance report. In Section 8 programs, staff annually inspect units on the existing program and new units as they become available. In all cases, defective paint surfaces must be repaired. In situations where a unit is occupied by a household with children under the age of six, corrective actions include testing and abatement if necessary, or abatement without testing. Actions planned to reduce the number of poverty-level families The implementation of CDBG and HOME activities meeting the goals established in this Plan will help to reduce the number of poverty-level families by: x Supporting activities that expand the supply of housing that is affordable to low- and moderate- income households. x Supporting activities that preserve the supply of decent housing that is affordable to low- and moderate-income households. x Supporting a continuum of housing and public service programs to prevent and eliminate homelessness. x Supporting activities that preserve and enhance neighborhood aesthetics and improve infrastructure to benefit low-and moderate-income residents of Baldwin Park. x Supporting housing preservation programs that assure low-income households have a safe, decent and appropriate place to live. x Supporting public services for low- and moderate-income residents including those with special needs and those at-risk of homelessness offered by nonprofit organizations receiving CDBG public service funds. In addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. In California, the primary programs that assist families in poverty are CalWORKs, CalFresh (formerly food stamps) and Medi-Cal. Together, these programs provide individuals Annual Action Plan 2025 51 OMB Control No: 2506-0117 (exp. 09/30/2021) and families with employment assistance, subsidies for food, medical care, childcare, and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness. Actions planned to develop institutional structure The institutional delivery system in Baldwin Park is highly functioning and collaborative between local government and the nonprofit sector comprised of a network of capable non-profit organizations that are delivering a full range of services to residents. Strong City departments anchor the administration of HUD grant programs and the housing, community and economic development activities that are implemented by the City. Affordable housing development and preservation activities will be carried out by the Housing Division of the Community Development Department in partnership with housing developers and contractors. Public service activities will be carried out by nonprofit organizations and City Departments to achieve the Consolidated Plan Strategic Plan goals. As a key component, the City is developing and expanding institutional structure to meet underserved needs by funding a wide variety of services targeted to youth, seniors, special needs populations, and individuals or families at risk of homelessness with CDBG public service grants. Actions planned to enhance coordination between public and private housing and social service agencies. The Housing Division and the Public Works Department will work together with contractors to implement public facility improvement projects. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved in the delivery of housing and supportive services to low- and moderate-income residents in Baldwin Park. Participation in the Tri-City Cohort Partnership between the cities of Baldwin Park, El Monte. The City will also continue its partnership with the San Gabriel Council of Governments (SGVCOG), the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), and other San Gabriel Valley cities, to implement the Services to Supplement Existing Homeless Services Program which offers street outreach, housing navigation, mental health support, case management, homeless prevention and problem solving, and supportive services. Annual Action Plan 2025 52 OMB Control No: 2506-0117 (exp. 09/30/2021) Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4) Introduction The City of Baldwin Park participates in HUD's CDBG Program that is used for creating decent affordable housing, suitable living environments, and economic opportunities. The new program year (2025-26) begins July 1, 2025, and ends June 30, 2026. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 2025 53 OMB Control No: 2506-0117 (exp. 09/30/2021) HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2) 1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows: The City will not use any other forms of investment beyond those identified in Section 92.205. Should the Residential Rehabilitation Program be made available in FY 2025-26 with HUD entitlement funds, it will offer one percent interest deferred loans for the rehabilitation of owner-occupied single-family. The loans will be due and payable after 30 years. The maximum loan amount is $45,000 and the after- rehab value of the house must be less than 95% of the area’s median purchase price. The loan will not include any provision for refinancing existing debt. 2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as required in 92.254, is as follows: In the past, the City of Baldwin Park offered a Housing Assistance program to low-income first-time homebuyers, entitled, the “Silent Second Program.” The Silent Second or "gap financing" program assisted homebuyers to purchase a home by filling in the affordability gap. The gap is defined as a difference between the purchase price of the home and the first mortgage plus a 1.5% down payment. Baldwin Park's program offered a maximum second mortgage loan of $70,000. The City uses recapture. All City loans are due and payable upon sale or transfer of the property; if the unit is no longer occupied by the homebuyer; if the homebuyer cashes out; or there becomes a maintenance problem with the property. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds. See 24 CFR 92.254(a)(4) are as follows: See previous response. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows: The City does not propose to provide refinancing with HOME funds as described under 24 CFR 92.206(b). However, when lending HOME funds for single-family dwellings, the City may find it necessary to allow refinancing to permit or continue affordability under §92.252. If so, the City will amend its Consolidated Plan to describe refinancing guidelines that include the following general refinancing guidelines: a. Demonstrate rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. b. Require review of management practices to demonstrate that disinvestment in the property Annual Action Plan 2025 54 OMB Control No: 2506-0117 (exp. 09/30/2021) has not occurred, that the long-term needs of the project can be met and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated. c. State whether new investment is being made to maintain current affordable units, create additional affordable units, or both. d. Specify the required period of affordability, whether it is the minimum 15 years or longer. e. Specify whether the investment of HOME funds may be jurisdiction-wide or limited to a specific geographic area. f. State that HOME funds cannot be used to refinance multifamily loans made or insures by any Federal program, including CDBG. 5. If applicable to a planned HOME TBRA activity, a description of the preference for persons with special needs or disabilities. (See 24 CFR 92.209(c)(2)(i) and CFR 91.220(l)(2)(vii)). Not applicable 6. If applicable to a planned HOME TBRA activity, a description of how the preference for a specific category of individuals with disabilities (e.g. persons with HIV/AIDS or chronic mental illness) will narrow the gap in benefits and the preference is needed to narrow the gap in benefits and services received by such persons. (See 24 CFR 92.209©(2)(ii) and 91.220(l)(2)(vii)). Not applicable 7. If applicable, a description of any preference or limitation for rental housing projects. (See 24 CFR 92.253(d)(3) and CFR 91.220(l)(2)(vii)). Note: Preferences cannot be administered in a manner that limits the opportunities of persons on any basis prohibited by the laws listed under 24 CFR 5.105(a). Not applicable Annual Action Plan 2025 55 OMB Control No: 2506-0117 (exp. 09/30/2021) Housing Trust Fund (HTF) Reference 24 CFR 91.220(l)(5) 1. Distribution of Funds a. Describe the eligibility requirements for recipients of HTF funds (as defined in 24 CFR § 93.2). b. Describe the jurisdiction’s application requirements for eligible recipients to apply for HTF funds. c. Describe the selection criteria that the jurisdiction will use to select applications submitted by eligible recipients. d. Describe the jurisdiction’s required priority for funding based on geographic distribution, which is a description of the geographic areas of the State (including areas of low-income and minority concentration) in which it will direct assistance during the ensuing program year. e. Describe the jurisdiction’s required priority for funding based on the applicant's ability to obligate HTF funds and undertake eligible activities in a timely manner. f. Describe the jurisdiction’s required priority for funding based on the extent to which rents for units in the rental project are affordable to extremely low-income families. g. Describe the jurisdiction’s required priority for funding based on the financial feasibility of the project beyond the required 30-year period. h. Describe the jurisdiction’s required priority for funding based on the merits of the application in meeting the priority housing needs of the jurisdiction (such as housing that is accessible to transit or employment centers, housing that includes green building and sustainable development features, or housing that serves special needs populations). i. Describe the jurisdiction’s required priority for funding based on the location of existing affordable housing. j. Describe the jurisdiction’s required priority for funding based on the extent to which the application makes use of non-federal funding sources. 2. Does the jurisdiction’s application require the applicant to include a description of the eligible activities to be conducted with HTF funds? Annual Action Plan 2025 56 OMB Control No: 2506-0117 (exp. 09/30/2021) 3. Does the jurisdiction’s application require that each eligible recipient certify that housing units assisted with HTF funds will comply with HTF requirements? 4. Performance Goals and Benchmarks. The jurisdiction has met the requirement to provide performance goals, consistent with the jurisdiction’s goals established under 24 CFR 91.215(b)(2), by including HTF in its housing goals in the housing table on the SP-45 Goals and AP-20 Annual Goals and Objectives screens. 5. Rehabilitation Standards. The jurisdiction must establish rehabilitation standards for all HTF- assisted housing rehabilitation activities that set forth the requirements that the housing must meet upon project completion. The jurisdiction’s description of its standards must be in sufficient detail to determine the required rehabilitation work including methods and materials. The standards may refer to applicable codes or they may establish requirements that exceed the minimum requirements of the codes. The jurisdiction must attach its rehabilitation standards below. If the jurisdiction will not use HTF funds for the rehabilitation of housing, enter “N/A”. In addition, the rehabilitation standards must address each of the following: health and safety; major systems; lead-based paint; accessibility; disaster mitigation (where relevant); state and local codes, ordinances, and zoning requirements; Uniform Physical Condition Standards; Capital Needs Assessments (if applicable); and broadband infrastructure (if applicable). 6. Resale or Recapture Guidelines. Below, the jurisdiction must enter (or attach) a description of the guidelines that will be used for resale or recapture of HTF funds when used to assist first-time homebuyers. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”. 7. HTF Affordable Homeownership Limits. If the jurisdiction intends to use HTF funds for homebuyer assistance and does not use the HTF affordable homeownership limits for the area provided by HUD, it must determine 95 percent of the median area purchase price and set forth the information in accordance with §93.305. If the jurisdiction will not use HTF funds to assist first-time homebuyers, enter “N/A”. 8. Limited Beneficiaries or Preferences. Describe how the jurisdiction will limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low- income population to serve unmet needs identified in its consolidated plan or annual action plan. If the jurisdiction will not limit the beneficiaries or give preferences to a particular segment of the extremely low- or very low-income population, enter “N/A.” Any limitation or preference must not violate nondiscrimination requirements in § 93.350, and the jurisdiction must not limit or give preferences to students. The jurisdiction may permit rental housing owners to limit tenants or give a preference in accordance with § 93.303 only if such limitation or preference is described in the action plan. Annual Action Plan 2025 57 OMB Control No: 2506-0117 (exp. 09/30/2021) 9. Refinancing of Existing Debt. Enter or attach the jurisdiction’s refinancing guidelines below. The guidelines describe the conditions under which the jurisdiction will refinance existing rental housing project debt. The jurisdiction’s refinancing guidelines must, at minimum, demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level of rehabilitation per unit or a required ratio between rehabilitation and refinancing. If the jurisdiction will not refinance existing debt, enter “N/A.” Page 1 / 1 ITEM NO: 13. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer PREPARED BY: Maria Moreno, Director of Recreation and Community Services DATE: November 19, 2025 SUBJECT: Select and Approve Downtown Light Pole Banners Design SUMMARY: The purpose of this staff report is for City Council to select and approve downtown light pole banner design. RECOMMENDED ACTION: It is recommended that the City Council: 1. Select a design; and 2. Approve design for production and installation to be placed on downtown light pole banners; and 3. Authorize the Director of Finance to make necessary budget transfers and adjustments . FISCAL IMPACT: There is no Fiscal Impact on the General Fund. The FY 25-26 Budget includes $10,000 from the Prop C Funds, Account #245-50-550-53100-15622 for the replacement of the existing light pole banners around the Downtown area. BACKGROUND: The City of Baldwin Park proposes the installation of light pole banners in the Downtown area to enhance visual appeal and celebrate the community. The banners are designed to reflect the City’s character and heritage, encouraging residents and visitors to welcome, explore, enjoy, discover, and celebrate all that Downtown has to offer. This project supports ongoing Downtown revitalization efforts, including streetscape improvements, pedestrian - friendly enhancements, and public art installations. City Council approval is requested prior to fabrication and installation. DISCUSSION: None ALTERNATIVES: The alternative is not to approve or select a design. CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: None Page 1 / 1 ITEM NO: 14. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Grace Nguyen, Sr. Finance Clerk DATE: November 19, 2025 SUBJECT: Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands SUMMARY: Attached is the Warrants and Demands Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park to be ratified by the City Council. RECOMMENDED ACTION: It is recommended that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT: The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park was $28,469.27. BACKGROUND: The attached Claims and Demands the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate Budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1.The October 03, 2025 to November 06, 2025 Successor Agency Warrant with check number 13667 through 13671 in the total amount of $28,469.27 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Check Register Payment Number Payment Date Vendor Name Description (Item) Account Number Amount13667 10/16/2025 BEST BEST & KRIEGER LLP JUL 2025-HOUSING SERVICES 890-40-131-51102-62115 4,411.80$ 13668 10/16/2025 RSG INC SEP 2025 HOUSING SUCCESSOR EXPENDITURE 890-40-405-51100-00000 158.75$ 13669 10/16/2025 SAN GABREIL VALLEY REGIONAL HOUSING TRUST SGVRHT MEMBERSHIP FOR FY2025-2026 890-40-470-51101-14480 22,547.62$ 13670 10/30/2025 GCP WW HOLDCO LLC PURCHASE OF BOOTS-J. BACA 890-60-620-50119-14405 45.00$ 13671 11/06/2025 BEST BEST & KRIEGER LLP SEP 2025-HOUSING SERVICES 890-40-131-51102-62115 1,306.10$ Grand Total:28,469.27$ By (None)Check RegisterPayment Dates 10/3/2025 - 11/6/2025City of Baldwin Park, CA Page 1 / 1 ITEM NO: 15. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Anthony Ceballos, Accountant DATE: November 19, 2025 SUBJECT: Treasurer's Report SA - September 2025 SUMMARY: Attached is the Treasurer’s Report for the month of September 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDED ACTION: It is recommended that the Board receive and file the Treasurer’s Report for September 2025. FISCAL IMPACT: There is no fiscal impact associated with this item. BACKGROUND: City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. SA Treasurer Report September 2025 Page 1 / 1 ITEM NO: 16. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Anthony Ceballos, Accountant DATE: November 19, 2025 SUBJECT: Treasurer's Report FA - September 2025 SUMMARY: Attached is the Treasurer’s Report for the month of September 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDED ACTION: It is recommended that the Board receive and file the Treasurer’s Report for September 2025. FISCAL IMPACT: There is no fiscal impact associated with this item. BACKGROUND: City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Treasurer Report September 2025 Page 1 / 2 ITEM NO: 17. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Grace Nguyen, Sr. Finance Clerk DATE: November 19, 2025 SUBJECT: Baldwin Park Housing Authority’s Warrants and Demands SUMMARY: Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDED ACTION: It is recommended that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT: The total of the Warrants and Demands for Housing Authority was $784,203.65. BACKGROUND: The attached Claims and Demands report format meet the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1.The Oct 03, 2025 to Nov 06, 2025 Warrant check numbers 73504 through 73524 in the amount of $8,864.99 and Automated Clearing House (ACH) in the amount of $775,338.66 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law and hereby ratified. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. Page 2 / 2 ATTACHMENTS: 1. Happy Check Register ACH 2. Happy Check Register Check Register Report Date Range: 10/3/2025...11/6/2025 VMS Date Range: ... Program: - Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Grouped by: Sorted by: Check Number 11/10/2025 Check Number Check Date Payee Name AmountDDVMS Date 37702 10/15/2025 Fat Law $946.0010/01/2025 37703 10/15/2025 Chuen Lau $2345.0009/01/2025 37704 10/15/2025 Therese Marie Simon $1826.0010/01/2025 37705 11/01/2025 Y & H Investment, Inc. $1308.0011/01/2025 37706 11/01/2025 Eunice Property, LLC $1512.0011/01/2025 37707 11/01/2025 ASCENSION HOLDINGS LLC $1294.0011/01/2025 37708 11/01/2025 Tom Cinquegrani $596.0011/01/2025 37709 11/01/2025 Melody (Muoi) Dao $1709.0011/01/2025 37710 11/01/2025 Han Van Tran $3497.0011/01/2025 37711 11/01/2025 John W. Ruwitch and Anh Lam Truong $2220.0011/01/2025 37712 11/01/2025 Adam King Lee and Joyce Ng Lee $1505.0011/01/2025 37713 11/01/2025 Mingyu Qu $1653.0011/01/2025 37714 11/01/2025 SAE GROUP, LLC $2289.0011/01/2025 37715 11/01/2025 Wei Zhen Su $1355.0011/01/2025 37716 11/01/2025 Mallorca Apartments, LTD $2102.0011/01/2025 37717 11/01/2025 Cipriano Salazar Jr. $1644.0011/01/2025 37718 11/01/2025 Dung Tran $2280.0011/01/2025 37719 11/01/2025 $1596.0011/01/2025 37720 11/01/2025 Monrovia 612, LP $29046.0011/01/2025 37721 11/01/2025 Leslie K Ng $2100.0011/01/2025 37722 11/01/2025 Jun Hua Hu $2389.0011/01/2025 37723 11/01/2025 Lien Diep $1673.0011/01/2025 37724 11/01/2025 Dajojo, LLC $1433.0011/01/2025 37725 11/01/2025 Wen Chia Ko $2190.0011/01/2025 37726 11/01/2025 Investor Trust Realty Group, Inc. $1334.0011/01/2025 37727 11/01/2025 Sieu Tuan Phan $1964.0011/01/2025 37728 11/01/2025 Gary Libra $2155.0011/01/2025 37729 11/01/2025 Ana Thai $1029.0011/01/2025 37730 11/01/2025 SRI Properties No 15 LLC $1388.0011/01/2025 37731 11/01/2025 Larry Chow $2216.0011/01/2025 37732 11/01/2025 T & T Asset Holding, LLC $413.0011/01/2025 37733 11/01/2025 Mousa Boushaaya $1848.0011/01/2025 Check Register Report GN 11/10/2025 Page 1Copyright © 2011-2025, HAPPY Software, Inc. 37734 11/01/2025 Tuan Viet Ho $2228.0011/01/2025 37735 11/01/2025 Xiaomin Lin and Xiaoxi Wu $2498.0011/01/2025 37736 11/01/2025 Housing Authority Of The County Of $5166.8411/01/2025 37737 11/01/2025 4324 Walnut St LLC $1932.0011/01/2025 37738 11/01/2025 El Monte Housing Partners LP $12585.0011/01/2025 37739 11/01/2025 Joseph T. Tung $897.0011/01/2025 37740 11/01/2025 Alamitas LLC $1084.0011/01/2025 37741 11/01/2025 Avalon Monrovia LLC $2106.0011/01/2025 37742 11/01/2025 Pro Management Inc. $1742.0011/01/2025 37743 11/01/2025 Andrew & Eva Fogg $1925.0011/01/2025 37744 11/01/2025 Heritage Park Villas LP $28001.0011/01/2025 37745 11/01/2025 Heritage Park Villas LP $7214.0011/01/2025 37746 11/01/2025 $4168.0011/01/2025 37747 11/01/2025 Manapa Enterprises LLC $1495.0011/01/2025 37748 11/01/2025 $6933.0011/01/2025 37749 11/01/2025 Palo Verde Apartments, LP $893.0011/01/2025 37750 11/01/2025 Eladio Diaz $1816.0011/01/2025 37751 11/01/2025 Sharon Campbell $3087.0011/01/2025 37752 11/01/2025 John M Jacquet Sr. $2053.0011/01/2025 37753 11/01/2025 Steven Eraj Espantman and Marta $1440.0011/01/2025 37754 11/01/2025 Linda Alice Enriquez $2200.0011/01/2025 37755 11/01/2025 Ha X Van $4871.0011/01/2025 37756 11/01/2025 Chen Jackson $888.0011/01/2025 37757 11/01/2025 Group XII Properties, LP $1707.0011/01/2025 37758 11/01/2025 Philip Tsui $779.0011/01/2025 37759 11/01/2025 Paul Yen $1634.0011/01/2025 37760 11/01/2025 May Kunka $1621.0011/01/2025 37761 11/01/2025 Becky Binh Nguyet Luu or Eddie Ma $1374.0011/01/2025 37762 11/01/2025 Tinh Van Le $729.0011/01/2025 37763 11/01/2025 The Six Straws LLC $7201.0011/01/2025 37764 11/01/2025 Twelve31 Partners LP $2616.0011/01/2025 37765 11/01/2025 Everardo Garcia $2714.0011/01/2025 37766 11/01/2025 Ngoc T. Lieu $3226.0011/01/2025 37767 11/01/2025 Alfred Tai-Kong Ho and Lisa Chen $875.0011/01/2025 37768 11/01/2025 Covina 023 Woods 206 LP c/o $749.0011/01/2025 37769 11/01/2025 Doreen Han $1898.0011/01/2025 37770 11/01/2025 3939 Maxson #200N, LP $1678.0011/01/2025 37771 11/01/2025 Cecilia Lan Cao $1697.0011/01/2025 37772 11/01/2025 Baldwin Park Family Housing Limited $30544.0011/01/2025 37773 11/01/2025 Grace Chiou $1627.0011/01/2025 37774 11/01/2025 Marina Alvarez $2156.0011/01/2025 37775 11/01/2025 Zhi Min Li and WXL Investments Inc. $1070.0011/01/2025 37776 11/01/2025 Sui Man Mak $1084.0011/01/2025 37777 11/01/2025 Henry Wong $2038.0011/01/2025 37778 11/01/2025 West Covina Senior Villas II, LP $1503.0011/01/2025 37779 11/01/2025 Francisco J. Sanchez and Gloria $925.0011/01/2025 Check Register Report GN 11/10/2025 Page 2Copyright © 2011-2025, HAPPY Software, Inc. 37780 11/01/2025 Blessed Rock of El Monte $27096.0011/01/2025 37781 11/01/2025 Joanne Pham Chau $2104.0011/01/2025 37782 11/01/2025 Vintage Park, LLC dba: Vintage Park $7636.0011/01/2025 37783 11/01/2025 Alfonso Contreras $962.0011/01/2025 37784 11/01/2025 Ryan Quach and Hue Cao $1498.0011/01/2025 37785 11/01/2025 Windwood West Covina, L.P. c/o GK $1588.0011/01/2025 37786 11/01/2025 Alta Vista Villas, LP c/o Yale $3683.0011/01/2025 37787 11/01/2025 West Covina Seniors Villas I $1015.0011/01/2025 37788 11/01/2025 Post Brookhollow , LP $20474.0011/01/2025 37789 11/01/2025 Alexander Chan $2516.0011/01/2025 37790 11/01/2025 Serrano West Covina #199W, LP $3883.0009/17/2025 37791 11/01/2025 Phat Binh Vuong $1266.0011/01/2025 37792 11/01/2025 Alan Wu $831.0011/01/2025 37793 11/01/2025 Keymax Group, Inc $3124.0011/01/2025 37794 11/01/2025 Lawe Family Trust $794.0011/01/2025 37795 11/01/2025 Henry Ho $1300.0011/01/2025 37796 11/01/2025 PAMA IV Properties, LP $4958.0011/01/2025 37797 11/01/2025 Roger Hin Nam Mak $10324.0011/01/2025 37798 11/01/2025 LAT Investments, LLC $3945.0011/01/2025 37799 11/01/2025 Kimmie Mu Matsunaga $4278.0011/01/2025 37800 11/01/2025 Xitlalai Del Real Sanchez $1710.0011/01/2025 37801 11/01/2025 Mary L Haynes $1130.0011/01/2025 37802 11/01/2025 $2025.0011/01/2025 37803 11/01/2025 Betty Chim Lieu $1581.0011/01/2025 37804 11/01/2025 Joseph M. Kwok $2214.0011/01/2025 37805 11/01/2025 Mack E Titus $1776.0011/01/2025 37806 11/01/2025 Propman Inc. $1413.0011/01/2025 37807 11/01/2025 Lourdes J. Garrison $1660.0011/01/2025 37808 11/01/2025 Lois J Gaston $1839.0011/01/2025 37809 11/01/2025 Doan & Lily Thi $2300.0011/01/2025 37810 11/01/2025 El Monte Affordable Housing Partner $892.0011/01/2025 37811 11/01/2025 Jose Baudelio Delgado $1594.0011/01/2025 37812 11/01/2025 Larry Mimms $1600.0011/01/2025 37813 11/01/2025 $3034.0011/01/2025 37814 11/01/2025 Fat Law $946.0011/01/2025 37815 11/01/2025 Kevin Kambor Kwong and Yuk Ming $1458.0011/01/2025 37816 11/01/2025 Dwight Chang $2184.0011/01/2025 37817 11/01/2025 Cameron Park Community Partners, $1854.0011/01/2025 37818 11/01/2025 Mozhgan Tavakoli $4666.0011/01/2025 37819 11/01/2025 Lourdes Vela $4282.0011/01/2025 37820 11/01/2025 Gilbert Roybal $734.0011/01/2025 37821 11/01/2025 Philip & Fanny Kwok $1779.5011/01/2025 37822 11/01/2025 Woodside Village Apartments LP $14721.0011/01/2025 37823 11/01/2025 Cynthia Pham $664.0011/01/2025 37824 11/01/2025 Katie Yau and Daniel Hong $3178.0011/01/2025 37825 11/01/2025 Fanny Chan $1296.0011/01/2025 Check Register Report GN 11/10/2025 Page 3Copyright © 2011-2025, HAPPY Software, Inc. 37826 11/01/2025 Kwan and Mei Chiang $1291.0011/01/2025 37827 11/01/2025 Sergio Molina $1600.0011/01/2025 37828 11/01/2025 Fortune America $1113.0011/01/2025 37829 11/01/2025 Jason Tran $1062.0011/01/2025 37830 11/01/2025 Chuen Lau $3783.0011/01/2025 37831 11/01/2025 Tanya H Chen $2887.0011/01/2025 37832 11/01/2025 Dan Thanh Peng and Hoan Peng $1608.0011/01/2025 37833 11/01/2025 Sunset Square #200U, LP $9199.3211/01/2025 37834 11/01/2025 Ngoc Lieu $1362.0011/01/2025 37835 11/01/2025 Lark Ellen Village $15214.0011/01/2025 37836 11/01/2025 Xuyen Thach Han $3093.0011/01/2025 37837 11/01/2025 Kim Wah Wong and Sau Yi Wong $1692.0011/01/2025 37838 11/01/2025 Lucena A Ewing $3422.0011/01/2025 37839 11/01/2025 Christine Wu or Joseph Wu $1938.0011/01/2025 37840 11/01/2025 Jocelyn Jae Jhong $2210.0011/01/2025 37841 11/01/2025 Emilio De Jesus Cruz $464.0011/01/2025 37842 11/01/2025 Isabel R Sanchez $1847.0011/01/2025 37843 11/01/2025 Cienega Garden Apartments $7548.0011/01/2025 37844 11/01/2025 Vinh Hong Lai $5743.0011/01/2025 37845 11/01/2025 LPC 1829 E Workman Ave., LLC $6089.0011/01/2025 37846 11/01/2025 EZ 50 LLC $2190.0011/01/2025 37847 11/01/2025 Kuen K Wong $1500.0011/01/2025 37848 11/01/2025 Doreen E Ewing $3649.0011/01/2025 37849 11/01/2025 Moller Property Management $1380.0011/01/2025 37850 11/01/2025 TPA/NASCH LLC, Westgate as a sole $2412.0011/01/2025 37851 11/01/2025 TDF LP - Pacific Towers c/o Winn $13500.0011/01/2025 37852 11/01/2025 Paul & Annie W Chau $889.0011/01/2025 37853 11/01/2025 Gilbert Dominguez $12488.0011/01/2025 37854 11/01/2025 Mary Ann Norwood $1447.0011/01/2025 37855 11/01/2025 Eric Yu $2391.0011/01/2025 37856 11/01/2025 Up Hill Investment Inc. $1598.0011/01/2025 37857 11/01/2025 Dieu Van Huynh $916.0011/01/2025 37858 11/01/2025 Kelly Nguyen $1820.0011/01/2025 37859 11/01/2025 Vijay Gulati $3762.0011/01/2025 37860 11/01/2025 Badillo Street Senior Apartments, L.P. $27985.0011/01/2025 37861 11/01/2025 Monrovia Heritage Park LP $30047.0011/01/2025 37862 11/01/2025 Tyler-Valley Metro Housing, LP $12603.0011/01/2025 37863 11/01/2025 James or Barbara Fox $1142.0011/01/2025 37864 11/01/2025 Mayra Ortega $1382.0011/01/2025 37865 11/01/2025 Sel Homes LLC $9406.0011/01/2025 37866 11/01/2025 Hui Chuan Wang $4973.0011/01/2025 37867 11/01/2025 Nhan Nguyen and Amy Tran $2891.0011/01/2025 37868 11/01/2025 Puente Villa LLC $3022.0011/01/2025 37869 11/01/2025 RAMONA BLVD. FAMILY $10077.0011/01/2025 37870 11/01/2025 AJG Realty Inc.$4076.0011/01/2025 37871 11/01/2025 Maria Martha Martinez $7608.0011/01/2025 Check Register Report GN 11/10/2025 Page 4Copyright © 2011-2025, HAPPY Software, Inc. 37872 11/01/2025 Antonio & Aida Rinos $1777.0011/01/2025 37873 11/01/2025 Greater San Gabriel Valley Property $1832.0011/01/2025 37874 11/01/2025 Annette C Scott $1544.0011/01/2025 37875 11/01/2025 1024 Royal Oaks LP dba Whispering $20112.0011/01/2025 37876 11/01/2025 1024 Royal Oaks LP dba Whispering $11637.0011/01/2025 37877 11/01/2025 Khiem Nguyen, Authorized Signer $2463.0011/01/2025 37878 11/01/2025 Derek Sim $2176.0011/01/2025 37879 11/01/2025 Josephine Tran $1154.0011/01/2025 37880 11/01/2025 2442 Adelia Property LLC $2130.0011/01/2025 37881 11/01/2025 Allan M. & Virginia J Chipp and Ralph $1151.0011/01/2025 37882 11/01/2025 Zi Jian Li $972.0011/01/2025 37883 11/01/2025 Minh A Nguyen $2224.0011/01/2025 37884 11/01/2025 DelGar I LLC. $1316.0011/01/2025 37885 11/01/2025 Jaime Barcena $1550.0011/01/2025 37886 11/01/2025 Monica D Mao $1981.0011/01/2025 37887 11/01/2025 Shiu-Ein Huang $157.0011/01/2025 37888 11/01/2025 The Promenade Housing Partners, LP $7088.0011/01/2025 37889 11/01/2025 Paramjit S Nijjar $3524.0011/01/2025 37890 11/01/2025 Rosa Beltran $2003.0011/01/2025 37891 11/01/2025 David Wagner $1156.0011/01/2025 37892 11/01/2025 Ynfante Holdings I, LLC $801.0011/01/2025 37893 11/01/2025 Roman Basin $2132.0011/01/2025 37894 11/01/2025 Sandhya Kal and Padma Kal $2915.0011/01/2025 37895 11/01/2025 Venancio Felix $278.0011/01/2025 37896 11/01/2025 Nomer Lacson $2041.0011/01/2025 37897 11/01/2025 Anna & Simon Choi $1545.0011/01/2025 37898 11/01/2025 Chung Thi Pham $2540.0011/01/2025 37899 11/01/2025 $2463.0011/01/2025 37900 11/01/2025 Roy Lam $1446.0011/01/2025 37901 11/01/2025 Golden Dragon Properties LLC c/o $579.0011/01/2025 37902 11/01/2025 Nancy H Shen $955.0011/01/2025 37903 11/01/2025 Richard A DaSylveira $408.0011/01/2025 37904 11/01/2025 Singing Wood Senior Housing LP $19738.0011/01/2025 37905 11/01/2025 Sitara B. Mamdani $2446.0011/01/2025 37906 11/01/2025 Garvey Senior Affordable Partners, LP $4624.0011/01/2025 37907 11/01/2025 Amy Phan Tran $1789.0011/01/2025 37908 11/01/2025 Ryan Kinpong Woo and Ching King $991.0011/01/2025 37909 11/01/2025 Mei Yan Chen $877.0011/01/2025 37910 11/01/2025 Shawn Hui Zhen $3176.0011/01/2025 $775,338.66Total 493Unit Count $1,561.85Average Weighted by Unit Count $1,547.58Average 2Hard to House Count Check Register Report GN 11/10/2025 Page 5Copyright © 2011-2025, HAPPY Software, Inc. Check Register Report Date Range: 10/3/2025...11/6/2025 VMS Date Range: ... Program: - Payment Type: Check Numbers: ... Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Grouped by: Sorted by: Check Number 11/10/2025 Check Number Check Date Payee Name AmountDDVMS Date 73504 11/01/2025 Julie L Fonseca $20.0011/01/2025 73505 11/01/2025 Vanessa G Ross $73.0011/01/2025 73506 11/01/2025 Jacqueline Chaves $196.0011/01/2025 73507 11/01/2025 Nadine Dowell $12.0011/01/2025 73508 11/01/2025 Xiomara A Martinez $42.0011/01/2025 73509 11/01/2025 City of Pomona Housing Authority $1218.3211/01/2025 73510 11/01/2025 Loretta M Rodriguez $56.0011/01/2025 73511 11/01/2025 Ken Chi-Kin Yu $30.0011/01/2025 73512 11/01/2025 Mindy Sophia Aguirre $123.0011/01/2025 73513 11/01/2025 Christine A Rodriguez $77.0011/01/2025 73514 11/01/2025 Angelina Monique Hernandez $150.0011/01/2025 73515 11/01/2025 Maria Magdalena Hernandez $50.0011/01/2025 73516 11/01/2025 Jess Edward Peralta $48.0011/01/2025 73517 11/01/2025 Korina Gonzales $226.0011/01/2025 73518 11/01/2025 Manuel Ochoa $159.0011/01/2025 73519 11/01/2025 Aundre R Gurrola $47.0011/01/2025 73520 11/01/2025 Jose J Martinez $87.0011/01/2025 73521 11/01/2025 Bianca M Harris $140.0011/01/2025 73522 11/01/2025 Deanna Talamantes $53.0011/01/2025 73523 11/01/2025 George Ka Chun Chew $2603.0011/01/2025 73524 11/01/2025 Cameron Properties $3454.6711/01/2025 $8,864.99Total 4Unit Count $1,790.92Average Weighted by Unit Count $385.43Average Hard to House Count Check Register Report GN 11/10/2025 Page 1Copyright © 2011-2025, HAPPY Software, Inc. Page 1 / 1 ITEM NO: 18. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer Rose Tam, Finance Director PREPARED BY: Anthony Ceballos, Accountant DATE: November 19, 2025 SUBJECT: Treasurer's Report HA - September 2025 SUMMARY: Attached is the Treasurer’s Report for the month of September 2025. The Treasurer’s Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City’s Investment Policy and the California Government Code. RECOMMENDED ACTION: It is recommended that the Board receive and file the Treasurer’s Report for September 2025. FISCAL IMPACT: There is no fiscal impact associated with this item. BACKGROUND: City of Baldwin Park Investment Policy requires the Treasurer’s Report to be submitted to the Mayor and City Council on a monthly basis. DISCUSSION: None ALTERNATIVES: None CEQA REVIEW: None LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Treasurer Report September 2025 Page 1 / 2 ITEM NO: 19. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr, Chief Executive Officer PREPARED BY: Maria Moreno, Director of Recreation and Community Services DATE: November 19, 2025 SUBJECT: Adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas campaign entitled, "Resolution of the Board of Directors Program Year 2025" SUMMARY: The purpose of this staff report is to request the adoption of Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign to participate in the discounted holiday food basket program to support the Baldwin Park Charitable Relief Foundation Annual Holiday Basket Giveaway and Baldwin Park Emergency Relief Program. RECOMMENDED ACTION: It is recommended that the City Council: 1.Adopt Resolution with the Board of Directors for Navidad en el Barrio, Inc., Christmas Campaign entitled, “RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2025” and; 2.Authorize the Chair to execute the Resolution; and 3.Authorize the Director of Finance to make the necessary appropriation and budget adjustments. FISCAL IMPACT: There is no fiscal impact to the Baldwin Park Charitable Relief Foundation budget to secure the 400 baskets from Navidad en el Barrio. An allocation of $4,000 has been appropriated from the City’s General Fund (Account No. 100-60-640-53100-16106) in the FY 2025–2026 budget to cover the cost of the baskets and related expenses for the Holiday Food Basket Program. Additionally, $25,000 funded by Measure BP (Fund No. 110) from the Emergency Relief Program will be utilized to supplement the baskets and provide assistance to families affected by recent federal actions. BACKGROUND: The Baldwin Park Charitable Relief Foundation participates in the annual holiday food basket program distributing 400 food baskets to families and individuals who are Baldwin Park residents and who need assistance during the holiday season. The food basket program is a collaborative effort between the Baldwin Park Charitable Relief Foundation, City of Baldwin Park, Navidad en el Barrio, Inc., and other local Supermarkets in the City. Navidad en el Barrio, Inc. through the Christmas Campaign offers food baskets for distribution at a discounted rate on only $5.00, includes Randall Farms Chicken, Cheese, Drinks, Rice, Corn Tortillas, Canned Vegetables, Beans, and a mixture of fresh produce of fruit and vegetables. The city will be purchasing additional supplemental food at a discount price from D & D Wholesale Distributions Inc. as well as boxes for distribution. In addition, D & D Wholesale Distributions Inc., donates fresh food to supplement the content on the food baskets. The Department of Recreation of Community Services has put together a food drive campaign with the Baldwin Park Unified School District and other agencies in the city. The assembly of the food baskets and distribution is coordinated by community volunteers. The food basket holiday program is scheduled for Saturday, December 13, 2025. Interested Page 2 / 2 applicants are required to submit a Food Basket Application prior to December 4, 2025. Applicants must be Baldwin Park residents only in order to qualify for the program. Additionally, all participants of the Emergency Relief Program will be able to apply to receive a holiday baskets. DISCUSSION: None ALTERNATIVES: The alternative is not to adopt the resolution. CEQA REVIEW: These actions are exempt from review under the California Environmental Quality Act (California Public Resources Code §§ 2100, et seq., “CEQA”) and CEQA regulations (14 California Code of Regulations §§ 15000, et seq.) LEGAL REVIEW: This report does not require legal review. ATTACHMENTS: 1. Agency Board Resolution 2025 A Navidad En El Barrio Document RESOLUTION of the Board of Directors Program Year 2025 AGENCY NAME Baldwin Park Charitable Relief Foundation_ NO OF BASKETS__400______ The Board of Directors of _Baldwin Park Charitable Relief Foundation will participate in the Navidad En El Barrio, Inc., Christmas Campaign; the board authorizes the corporation to execute the Navidad En El Barrio 2025 Agency Agreement; and to certify to Navidad En El Barrio, Inc. that if any agency staff or board member is a staff or board member of Navidad En El Barrio, Inc., that person is N.A . On motion duly made, recorded and unanimously carried, the following resolution was adopted: RESOLVED, that Baldwin Park Charitable Relief Foundation ___ (name of agency) Is authorized to participate in the 2025 Navidad En El Barrio, Inc., Christmas campaign; that the corporation may execute the Navidad En El Barrio 2025 Agency Resolution Agreement. Signed__________________________________________________________ Alejandra Avila, Chair CERTIFICATE OF SECRETARY I certify that I am duly elected Secretary of the Board of Directors of City of Baldwin Park, a California non-profit corporation and that the above R esolution was passed by unanimous vote of the Board of Directors on November 19, 2025. Executed on November 19, 2025, at Baldwin Park, California. Signed______________________________________________________ Christopher Saenz, City Clerk