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Home My WebLink About12-17-2025 Regular_FA_HA Meeting MinutesCITY COUNCIL FINANCE AUTHORITY o< OF 'THE HOUSING AUTHORITY U ('-,SA G 11EL REGULARMEETING Y A E is Minutes December 17,2025, 7:00 PM These minutes are presented in Agenda order. CALL TO ORDER Mayor Daniel Damian Mayor Pro Tern Jean M. Ayala Councilmember A lejandra Avila Councilineniber Emmanuel J. Estrada Councilineinber Manuel Lozano The meeting was called to order at approximately 7:04 p.m. by Mayor Avila. INVOCATION The Invocation was given by Mayor Pro Tem Damian PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Avila City Clerk Saenz performed roll call: MEMBERS: Councilmember Jean M. Ayala (present) Councilmember Emmanuel Estrada (present) Councilmember Manuel Lozano (present) Mayor Pro Tern Daniel Damian (present) Mayor Alejandra Avila (present) City Attorney Bettenhausen announced that the City Council met in closed session on the items listed on the Special Meeting Agenda, all Councilmembers were present. He reported there is no reportable action City Attorney Bettenhausen announced that there is an Urgency item that needed to be added to the agenda and the item arose after the agenda was posted. The item concerns a contract with Tyler Technologies to update the city's permitting system and it will cost the city if the update is not implemented in a timely manner. The cost is $66,825 and if added the urgency item will be item I Ia. MOTION: It was motioned by Manuel Lozano, seconded by Jean M. Ayala to add Urgency Item I Ia to the agenda. Motion Passed[ 5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA Mayor Avila announced that the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. 12-17-2025 City Council Regular —FA —HA Meeting Minutes Page 1 of 6 PUBLIC COMMUNICATIONS Mayor Avila opened Public Communications at approximately 7:08 p.m., the following spoke: 1) Irma Morales 2) Brad Kim 3) Angelica Hernandez 4) Ynetta Whitley 5) Yolanda Quiroz 6) Sam Brown 7) John Rios Seeing no one else wishing to speak, public communications was closed. REPORT OF OFFICER - COUNCIL REORGANIZATION Reorganization of the City Council - Selection of Mayor and Mayor Pro Tempore It is recommended that the City Council follow the established procedures set forth in the City Policy as follows: At the City Council reorganization meeting in 2025 and each year thereafter, the city council will appoint a council member to serve as mayor and a council member to serve as mayor pro tem in accordance with the following; 1. The current mayor pro tempore will automatically succeed and be appointed to the position of mayor. 2. The elected council member who has served for the longest continuous period of time on the city council who has not yet served as mayor will be appointed to serves mayor pro tem. MOTION: It was moved by Manuel Lozano, seconded by Daniel Damian to adopt. Motion [ 5 — 0]. AYES: AYALA, ESTRADA, LOZANO, DAMIAN, AVILA MEMBERS PRESENT: Councilmembers: Emmanuel Estrada, Manuel Lozano and Alejandra Avila, Mayor Pro Tem Jean M. Ayala and Mayor Daniel Damian PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Presentation - Gavel Plaque presented to outgoing Mayor Alejandra Avila Mayor Daniel Damian presented former Mayor Avila with a gavel plaque for her year of services as Mayor. Administration of the Oaths of Office to the incoming Mayor and Mayor Pro Tem as follows: Veronica Lopez administered the Oath of Office for incoming Mayor Daniel Damian City Cleric Saenz administered the Oath of Office for incoming Mayor Pro Tem Jean M. Ayala CONSENT CALENDAR 2. City of Baldwin Park's Warrants and Demands Motion to ratify the attached Warrants and Demand Register. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN Treasurer's Report CC - October 2025 Motion to receive and file the Treasurer's Report for October 2025. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 12-17-2025 City Council Regular —FA —HA Meeting Minutes Page 2 of 6 4. 5 0 7 Meeting Minutes of December 3, 2025 Motion to approve the following meeting minutes of the Special City Council Meeting and the Regular City Council Meeting held on December 3, 2025. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN Claim Rejection Motion to reject the following claim and direct staff to send the appropriate notice of rejection to claimant: • Victor Leon The claimant alleges property damage. • Freda Calderon The claimant alleges bodily injury. • Veronica R Madere The claimant alleges bodily injury. • Sean M Frescas The claimant alleges bodily injury. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN Second Reading and Adoption of Ordinance No. 1522 Amending Baldwin Park Municipal Code Chapter 117 (Rental Rate Increases) Motion to waive further reading and adopt Ordinance No. 1522 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XI, BUSINESS REGULATIONS, CHAPTER 117, RENTAL RATE INCREASES, SECTIONS 117.01, 117.04, 117.05, 117.06 AND 117.14 AND FINDING THE ACTION TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)." MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN Authorize Award of Contract to Gentry Brothers, Inc. for FY 26 CDBG Sidewalk Replacement Project (CIP No. 26-005-55047) Item #7 was pulled fog° fisrther discussion Motion to: 1. Approve and award the construction contract for the FY 26 CDBG Sidewalk Replacement Project (CIP No. 26-005-55047) to Gentry Brothers, Inc. in the amount of $542,600.00; and 2. Approve a 25% construction contingency in the amount of $135,650.00 for the project; and 3. Authorize the Mayor and City Cleric to execute the contract with Gentry Brothers, Inc.; and 4. Authorize the Director of Finance to make appropriations and budget adjustments as necessary. MOTION: It was moved by Manuel Lozano, seconded by Emmanuel Estrada to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 12-17-2025 City Council Regular_FA_HA Meeting Minutes Page 3 of 6 Consideration for Approval of a Professional Services Agreement (PSA) between the Ctiy of Baldwin Park and Kingdom Causes, Inc. dba City Net Item #8 was pulled for further° discussion. Motion to: 1. Approve the PSA for consultant services between the City of Baldwin Park and Kingdom Causes, Inc. dba City Net in the total amount of $1,061,358.38 to operate Esperanza Villa for one (1) year and continue serving twenty-five (25) beds of interim housing for adults experiencing homelessness at Esperanza Villa from December 23, 2025, to December 22, 2026.; and 2. Authorize the Mayor to execute PSA; and 3. Authorize the Director of Recreation & Community Services to process the necessary documents and grants associated with this PSA contract; and 4. Authorize the Director of Finance to appropriate funds and make the necessary budget adjustments. MOTION: It was moved by Emmanuel Estrada, seconded by Alejandra Avila to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN PUBLIC HEARING REPORTS OF OFFICERS 9. Authorization to Enter into Agreement with a Retired Annuitant for Property & Evidence Bureau backlog services using Measure BP Fund. Motion to: 1. Approve the Measure BP Stakeholder Oversight Committee's recommendation to appropriate $165,000 from Measure BP Fund for a three-year contract period; and 2. Authorize the Mayor to execute a retired annuitant agreement for Property & Evidence Bureau backlog services in a form approved by the City Attorney ; and 3. Authorize the Director of Finance to appropriate funding annually to cover the three-year contract from the Measure BP Fund and make necessary budget adjustments. MOTION: It was moved by Manuel Lozano seconded by Alejandra Avila to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 10. Contract for Animal Shelter and Animal Control Services with Inland Valley Humane Society & SPCA. Motion to table and bring back at the second meeting in February and set up a site tour. Also have the County present at the January 21, 2026 meeting. MOTION: It was moved by Manuel Lozano, seconded by Alejandra Avila to table item #10 to January 21, 2025 for presentation and February 18, 2026 for action. Motion Passed[ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 12-17-2025 City Council Regular —FA —HA Meeting Minutes Page 4 of 6 11. Approval of an Internal Transfer and Repayment Plan from the Measure BP Fund to Partially Fund a Recent Settlement Motion to 1. Approve the proposed internal transfer and repayment plan from the Measure BP Fund in the amount of $6,000,000, with 0% interest; and 2. Authorize the Director of Finance to make necessary appropriation, budget adjustments, set up the repayment plan and related accounts; and 3. Authorize the Director of Finance to transfer $6M from the Measure BP Fund to replenish the General Fund Reserve and transfer $9.35M from the General Fund Reserve to the Internal Insurance Fund to record the settlement payment. MOTION: It was moved by Daniel Damian, seconded by Alejandra, Avila to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN URGENT ITEM #Ila Approval of Contract with Tyler Technologies to Update the City's Permitting System to Implement the Newly Adopted Fees and to Provide Professional Services in the Amount of $66,825.00 for Building and Safety Consultant Services to Accomplish the Task. Motion to : 1. Authorize the Mayor of the City of Baldwin Park to execute a service agreement with Tyler Technologies to update the City's permitting system to implement the newly adopted fees; and 2. Approve a one-time professional service charge for Building and Safety Consultant Services in the amount not to exceed $66,825.00. 3. Authorize the Director of Finance to make the appropriation from the General Fund and necessary budget adjustments. MOTION: It was moved by Manuel Lozano, seconded by Alejandra Avila to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 1110MANKIM3111111101OKKI101 WSHIJO 12. Successor Agency to The Dissolved Community Development Commission of The City of Baldwin Park Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Alejandra Avila to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 13. Treasurer's Report SA - October 2025 Motion to receive and file the Treasurer's Report for October 2025. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN 12-17-2025 City Council Regular —FA —HA Meeting Minutes Page 5 of 6 FINANCE AUTHORITY 14. Treasurer's Report FA - October 2025 Motion receive and file the Treasurer's Report for October 2025. MOTION: It was moved by Alejandra Avila, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN MECLIUMNINAM-1-11011—M 15. Baldwin Park Housing Authority's Warrants and Demands Motion to ratify the attached Warrants and Demands Register. MOTION: It was moved by Manuel Lozano, seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA ABSTAIN: DAMIAN 16. Treasurer's Report HA - October 2025 Motion to receive and file the Treasurer's Report for October 2025. MOTION: It was moved by Manuel Lozano seconded by Jean M Ayala to adopt. Motion Passed [ 5 — 0]. AYES: AVILA, ESTRADA, LOZANO, AYALA, DAMIAN CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Mayor Pro Tern Ayala thanked everyone for staying and wish everyone Happy Holidays. Councilmember Lozano thanked everyone and wished all Happy Holidays. Councilmember Estrada wanted to reiterate Happy Holidays and thanked staff for a success year. Councilmember Avila also wanted to thank staff and wished everyone a Happy New Year. City Clerk Saenz wished everyone Happ o i ays and a Happy New Year. City Treasurer Valenzuela wished every ne Happ olidays and a Happy New Year. Also, thanked staff. Mayor Damian wanted to give recognition to the �taff that decorated the Council Chambers and also thanked the entire staff. Also, announced various upcoming events and wished everyone Happy Holidays and Happy New Year. The meeting was adjourned at approximately 9:52 p.m. by Mayor Damian. Daniel Damian, Mayor 12-17-2025 City Council Regular_FA—HA Meeting Minutes Page 6 of 6