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Home My WebLink About1986 110 CC RESO1986 110 CC RESOøRESOLUTION NO. 86-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, Government Code Section 34090 et. seq. authorizes City Department Heads to destroy those City records, documents, instruments, books or papers after the same are no longer required with the approval of the Legislative Body by Resolution, and the written consent of the City Attorney; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Baldwin Park, that it does hereby authorize the Head of the City Department specified in Exhibit A" attached and made a part hereto/, to destroy the City records, documents, books or papers under his/her charge as described in that certain Exhibit A". PASSED and ADOPTED this 18th day of December, 1986. /^/u. MAYOR ATTEST: / %L^^ XNDA L. GAJR, CITY CLERK STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS CITY OF BALDWIN PARK I, LINDA L. GAIR, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of the City Council on the 18th day of December, 1986, by the following vote: AYES COUNCILMEN KING, GIBSON, IZELL AND MAYOR WHITE NOES COUNCILMEN NONE ABSENT: COUNCILMEN NONE LINt)A L. 5A1R, CITY CLERK BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: DEPT.: BALDWIN PARK C i I y C 1 e r k Active 1'; c c o r d Resolution 6-11Q_ EXHIBIT A" i^" L of U- Prepared by: N. J. 11 is lop Approved for Destruction CORDS DK.STK'UCTION 1)0Le: 12/18/86 //Department Head LjJ^U Dace: 12/18/86 City Attorney Drawer/ Location Content Descripti on Inclusive DaLc From To A/I A/2 AB 1958 Absent. Voting: Staff Report C c' n L r n 1 B u s i ri c1 s s I) i y l r J c L P r o p o s; i 1 for Study): Memo, Minutes Assessment District 1911 Act: Draft Resolutions, Forms, Code Copy Agenda and MIn u t. c P r c p a r a t i o n and Mailing L i sls A u 1,1) o r i /. a L i o n s M i. n u I. c s K c- s o 1 u L i o n C o p i o s Staff Reports K e c o g n i t i o n Awards: C o r r e s p o n d e n c c, Minutes, Roster of Plaque Awards, Cerl-rificates of Appreciation H C D C o m nn L" t o o: A p p l; s, Agendas, M i n n I" e s li<-i r l»c' d W i r c 0 r d i ii n n c c S L i I l K r po r t Mi n n t s Badges City 0 f f i c i a I. Listing, Minutes Baldwin Park B u J e t i n Adjudication: Litigation East San C a b r j e 1 l.nter-City B i k e w a y System: R e s o 1 u t i o n C o p i c s, Notices, Minutes, Staff Reports Bingo Ordinance 741: Regulations, Code E x c e r p t s, B u s i n e s s L j c e n s c Copies U n 1 a b e 1 e d: Correspondence re: B n 1 d w1n Va r k Improvement Assoc, Report Baldwin Park Service Council: Correspondence B u s Benches: C i t y Bus B c n c h R c p o r L L e l t o r P e r m j t R u j 1 d i n g D e p t M a t e r j a J i'! o s o 1 LI L i o n Cop i e s L e L t e r s SCAG: Minutes/Agendas, Questionnaires, News Articles C A Contract Cities: M e c t i n g N ol i c c s, Inv-jtaUons C A A s s n. of K 1 e c[o d 0 f f i c i ci 1 s Newsletters, Conference' Info CA Elected Women's Education and Research Assn: Announcements, Bylaws Comprehensive Health Planning Assn: A n n o u n c e m e n l R e s o 1 u t i o n C o pi o s N o t J c o s Health Planning Guidelines CA Housing F i nance Agency: Bulletins, Newsletters CA Assn of Physically Handicapped: News."! ettcr Citizens Community S e r v i c e Awards: N i n ulo s, K o s t c r, C o r r o s po n dene o C A C o u n c i 1 B u l 1 e l i n s P u 1) 1 1 c a t i o n s Certifications: Copies, Clerk AllcsLatJons a n d C c r t i f i c n L i, o n s Cha rily D r i vcs: Co r rc.s pond c ncc Chainbc r o I Co mine r c c- l-'.i iici n c i i 1 S l i l ciiK.'n Is, Agond C o d i f i c a t i o n Vendor Info, B i d s Codification: Transmitta'l Lett-cry CA Women in Government: News3etiers, Meeting Announcements City C 3 c r k C c r L i F c a L i o n s City Manager Assistant: C o r r c s p o n d c n c e, Code Correspondence, Excerpts, Minutes City Clerk Department Grig Reference Information 1983 1971 1972 1978/[) ri or 1963-75 1970-83 1976-79 1 8 1 J 964 1957-64 1974-77 1976-81 1962-81 1965-80 1983-84 1962-67 1964-80 1976-78 1970-7S 1974 1970-73 1976 1980 973-74 974 970-82 958-69 974-77 980-83 1984 1977 1973 1975-76 1957-66 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARK^ Resolution ff 86-110 DEPT.: City Clerk Active Records EXHIBIT A" Page of JiL Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction /s/ Linda L. Gair_______ Date: 12/18/86________ Department Head /s/ Robert Flandrick Date: 12/18/86 City Attorney Drawer/ Inclusive Date Location_______________Content Description___________________From To A/2 cont. City Clerk Position: Minutes, Code Excerpts, Resolutions Civil Defense: Resolutions, Notices, Work Papers, Ordinances, Surveys, Rosters, Equipment Brochures City Manager, Acting: Corresp. re: Recruiting City Manager Correspondence: City Manager T s Staff Reports re: Agenda Items Civil Defense: Resolution Copies, Staff Reports, Correspondence, Rosters Civil Defense Fallout Shelter: Correspondence Commendations: Resolution Copies, Correspondence Council Reorganizations, Other Cities Info Architectural Advisory Committee: Minute Excerpts Annexation Procedural Commit tee: Resolutions, Minutes, Correspondence Neighborhood Facilities Citizens Advisory Committee: Staff Reports, Minutes, Rosters, Agendas Contractors License Complaining Process: Business Lie. Applications, Correspondence, Complaint Forms Criminal Justice Evis Grant: Correspondence, Resolut Copies, Budget, Grant Application Criminal Justice Planning Board: Fund ing Correspondence Downtown Redevelopment Project: Survey, Staff A/3 Report, Council Minutes Community Redevelopment Board Meeting: Agenda Paciet Welfare Disposal: Staff Reports, Correspondence Re: Refuse Rate Increases Greater LA Council on Deafness: Brochures Deaf Olympic Games: Correspondence, Minute Excerpts, Charity Solicitation Application Democratic Council 58th District: Model Constitution, Report Directories: City Hall Directory Correspondence Drug Abuse: Resolution Copies, Issue Papers, Minutes, Correspondence EXPO 80 81): Correspondence E. San Gabriel PI. Assn: Agendas, Notices, Corres Energy: Hearing Notices, Minutes Organization Date Processing: Long Range Report, Staff Report, Minutes Traffic and Safety Committee Volume 2: A/4 Reports, Minutes, Resolutions City Council Special Committees: Letters, Resolutions, Meeting Notices Council Meeting Oral Communications: Petifion, Staff Report Certifications, Adj. Meetings: Minute Copies Federal Express: Copies of Receipts, Requests For Petty Cash B/l Fee Schedule: Staff Report and Sample Resolution re: Fee Schedule Consolidation, Other Resolutions that have no Relevance 1975-80 1956-71 1959-81 1966-73 1965-76 1961-62 1974-81 1980-84 1973 1966-79 1978 1981 1973-75 1974-75 1981 10/79 1961-80 1979 1973 1969 1967 1972 1977-79 1960-78 1974-77 1971-76 1970-77 1975-82 1976 1969-80 1984-85 1984-85 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARK' DEPT.: City Clerk Active Records Resolution ff 86-110 EXHIBIT A" Page 3 of // Prepared by: N. J. Hislop Approved for Destruction RECORDS DESTRUCTION LIST /s/ Linda L. Gair______ Date: 12/18/86 Department Head /s/ Robert Flandrick City Attorney Date: 12/18/86 Drawer/ Location Inclusive Date; From To Content Description B/l cont. B/2 B/3 Organization Fire Department: Correspondence re: Fire Codes, Proposed Legislation Fire Department Activity Reports Fire Prevention: Resolution Copies, Staff Reports re: Fire Department Requirements Xerox Copies) Graffiti Committee: Minute Excerpts, News- letters, Correspondence, Other City Correspondence re: Graffiti PRoblems SEE PAGE 26 OF INVENTORY I lie gal Aliens: News Releases, Minute Copies Inter-Community Improvement Society: Corres- pondence re: Society, Training and Counseling Services Provided Independent Cities of L.A. County: Program Announcements, Correspondence, Newsletters Inter-Off ice Memos 5 files) Chronological File Intl. Min. Clerk f s Assn: Correspondence, Surveys, Newsletters Independent Cities: Meeting Announcements, Seminar Announcements, Brochures, Xerox Copies of News Articles, Correspondence re: Conferences I.I.M.C.: Newsletters, Bulletins, Conference Info, Correspondence Emergency Jobs Bill: Newsletter Jury Duty: Copy of Other Cities Policies, Correspondence re: Selection County Board of Supervisors Newsletters: News Digests, Copy of Board Proclamation LAFCO County Service Area: Background Infor- mation re: Formation of County Service Area 1-77 County Roster of Officials: City and County Reorganization Notices, Rosters of County and City Officials obsolete) County Manpower Advisory Commission: M Minute Excerpts Los Angeles Community Service Outreach Program: Minutes, Staff Reports County Department of Regional Planning: Brochures, Staff Reports re: County General Plan, Waste Treatment Plan 208) County Welfare Commission: Minutes of Meetings, Rosters of Agencies re: Charitable Solicitations County Transportation Commission: Corres City s pondence re: Proposition A, C Project Description Legal Publications: Draft Agreements for Legal Publications and Notice of Bid Award, Signed Proposal Spraying: Poor Copies of Health Malatheon Info. Mayor Pro Micro Bus Proposal, Bid Info 1958-75 1959-79 1973-79 Tern pore Appointments: Minute Copy 1976-77 1976-78 1970-80 1980-83 7-12/79 1978-84 1969-70 1959-83 1983 1964-84 1968-83 1975-77 1979-80 1975 1975 1976-77 1964 1981-82 1980 N/A 1980 1978 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARF DEPT.: City Clerk Active Records Prepared by: N. J. Hislop Resolution ff86-110 EXHIBIT A" Page V of // RECORDS DESTRUCTION LIST Date Approved for Destruction /s/ Linda L. Gair Department Head /s/ Robert Flandrick City Attorney 12/18/86 Date: 12/18/86 Drawer/ Location Content Description Inclusive Dateb From To B/3 cont B/4 C/l Mileage Reimbursement Staff Reports Ministerial: Correspondence re: Clergymen Scheduling for Meetings Co. Bd, of Supervisors: Legislative Corres, Resolution Copies Miscellaneous Correspondence Relevant Material Removed) Neighborhood Watch Association: Xerox Copies of News Articles, Minutes Noise Control: Other City Brochures and Noise Programs of this Council, Resolutions Nuisances: Letters of Complaint, Petitions Ordinances, Other Cities: Code Excerpts and Copies of Other Cities Ordinances Obscenity: Corres, Newsletters, Petitions re: Theatres Optometric Service Program: Correspondence re: Community College Training Program Optimist Club: Correspondence 1960 Attendance Records: Time Cards Clerk Department Personnel 5 files) Administrative Intern: Copies of Staff Report, Resolution Copy Administration Chief Administrator: Copies of Correspondence Building Department Minute Excerpts, Staff Reports Chief Administrative Officer: Correspondence Employment City Yard: Roster of Employees City Administrator Applications Personnel Work Study Program: Timesheets & Related Correspondence Personnel: Minutes, Staff Reports, Leave Requests, Roster Applications/Personnel Administration 22 folders) Personnel Supervisions: Staff Reports Personnel Work Study Program: Timesheets Personnel: Minutes, Staff Reports, Roster, Leave Requests Print Shop Bid List: Vendor Bid List Requests Peripheral Canal Resolutions: Other City Resolution Copies Pool Halls: Correspondence Copies, Minutes Welfare Pound: Surveys, Staff Reports, Correspondence, Minutes Excerpts, Copies of Ordinances re: Animal Control Organization Department: Public Works Corres. and Reports Possible Claims: Staff Notations Purchasing: Agenda, Draft Ordinance, Staff Repor t Proposed Prison Construction Sites: Xerox Letter and News Article Park Transfer to County: Reg. Parks Corres/ Proposed Regulations Negotiable Note 1982: Code Excerpts, Draft Resolutions Police Cars Purchase: Bid Documents, Police Car Purchases, Staff Reports 1980 1959-80 1959-83 1979-80 1977-78 1974-75 1961-70 1978-82 1972-76 1975 1975 1960-73 1965 1961-62 1975-76 1962-70 1970 1976 1965-68 1958-79 1979/prior 1962, 81 1965-68 1958-79 N/A 1981 1959-73 1963-75 1958-72 1981 1981 1984 1972 1972 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARK DEPT.: City Clerk Active Records Prepared by: N. J. Hislop 86-110 Resolution ff____ EXHIBIT A" Page of J( Approved for Destruction /s/ Linda L. Gair Department Head /s/ Robert Flandrick City Attorney RECORDS DESTRUCTION LIST Date: 12/18/86 Date: 12/18/86 Drawer/ Location Content Description Inclusive Date; From To C/l cont. C/2 Publications 1984: Requests for Bid Notice Publications and Ordinance Publications, Xerox Copy of City Council Proclamation Publications 1983: Requests for Bid Notice Publications and Ordinance Publications, Xerox Copy of City Council Proclamation Publications: Requests for Publications, Affidavits for Publication Resolutions Support Other Agencies: Old Proclamations: Requests, Sample Forms, Drafts, Xerox Copies Oval Race Track: Reports, Minutes re: Speedway Dev. Research Assoc. Proposal, Info Report Reconnaissance Study #2: Minute Copies Manard and Associates Proposal: Minute Excerpts, Proposal Legal Resolutions, Other Cities re: Proposed Legislation Records Mgmt.: Reference Info. Rec. Vehicle Storage: Correspondence, Minutes Resolutions: Staff Report re: Recovery Action Program Reemployment Action Co.: Newsletter, Minutes Board of Registration for Professional Engineers: Letter & Rules Reproduction of Documents Charge Survey: Staff Reports, Correspondence, Minutes San Gabriel Valley Overall Economic Dev.: Minutes League of Women Voters: Workshop Info Economic Youth Opportunity Agency: Correspondence, Draft Agreements Resolution 69-240: Copy of Notice State Legislators: Roster City Council Agenda & Minutes: Contract Approval Survey SCAG SB 821 Claim: Reports, Minutes United Parcel: Letter, Minutes Metropolitan Transportation Engineering Board: Issue Paper, Announcements, Newsletters Resolutions: Staff Report re Office of Traffic Safety Grant Trees: Staff Report re: Municipal Code Revision re: Parkway Trees Specific Plan Review: CEQA Guidelines, Photo Copies Public Relations United Way: Valle de Bravo: Draft Resolutions/Ordinances Newsletters, Sister Cities Assn Vendor Ordinance: Poor Xerox Copies of Ordinance, Undated News Article Vandal ism Reports: County Commission on Human Relations Welfare: Copy of Dog Ordinance, Noise Complaints Anonymous Witness Program Bulletins Public Relations WE TIP: Brochures, Bulletins USGV Water Assn: Minutes, Meeting Notices, Info. Letters, Correspondence Wests State Code Books: Staff Reports 1984 1983 1977-81 1974-83 1976-81 1965-74 1972 1972 1972 1974-81 1980/prior 1973 1982 1977 1973 1971 1979 1976 1969 1984 1983 N/A 1974-75 1962-75 1982 1984 1976 1967-75 1974-75 N/A 1980-81 1959-73 1976-80 1958-80 1981 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARK Resolution ff86-110 DEPT.: City Clerk Active Records EXHIBIT A" Page 6 of // Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction /./ r.-in^ T. r^r.________ Date: i9/l«/«ft_________ Department Head /s/ Robert Flandrick Date: 12/18/86 City Attorney Drawer/ Inclusive Date; Location___________Content Description______________________From____To C/2 cont. Neighborhood Youth Corps: Correspondence, Work Papers, Program Outlines Youth Related PRoblems: Info Bulletins, News Articles, Minutes Voters Committee: Copy of Letter for Meeting Tape Review Wages, Labor Code: Prevailing Wage Rate Info Zoning Administrator Meetings: Agenda Copies Legal Legislative Cigarette Tax: Report Copies, C/3 Correspondence Assembly Hearing Horse Racing: Racetrack Fire Report, Hearing Notice Assembly Hearing Criminal Procedure: Testimony Excerpts, Work Papers Brown Act: League Info Legal Forms: Draft Copies of Resolutions and Ordinances Robert Flandrick Forms: Draft Copies of Resolutions and Ordinances 2 files) Legal Forms: Minute Excerpts, Draft Agreements Forms: Reports to Council, Draft Ordinance Creating Historical Commission Misc. Forms: Litigation Status Reports, Complaints Interrogatories: Documentation re: Western Liquid Asphalt Settlements, Non-City; Litigation Documentation re: State vs. Standard Oil COG Legal: Correspondence, Questionnaires Legislation Volume 1: Assembly Bills, Correspondence, Newsletters Lottery Fund: Articles of Inc. for Fund O'Melveny and Myers: Transmittal Letters, Misc. Correspondence Ordinance: Drafts, Staff Reports Proposition #9: Initiative Info., Staff Reports Proposition #13 Bail-out: League Info. Public Nuisance Procedures: Staff Reports, Ordinance Copies Sales Tax Apportionment: Peso. Copies, Cor res. Supreme Court Judges: Info. re: Superior Court Subpoena: Copies Business License Cancellation Club Bahia: Information Chicken Anti-Trust Litigation: Copy of Settlement Proceedings Samuel Gorlick: Correspondence Richfield Oil Corp.: Transmittal Letter Ritchie Forms: ORdinance, Resolutions, Copies and Drafts Surety Insurance: Copy of Court Order Revoking Bond Business Authority Citizens for Better Government Recall): C/4 Campaign Statements, Corres, Info. Election Materials Pending: Admin. Forms, Correspondence, Manuals 1965 1975-77 1982 1981-84 1982-84 1967-68 1967 1966 1975 1973 1972 1975-78 1963-64 1968-80 1975 1956-78 1963-78 1962-63 1958-75 1958-61 1968 1982 1968-74 1973-74 1969-70 1962-77 1957 1982 1959-60 1964 1976-77 1984 1976 1980 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARiSP Resolution ff^fi-nn DEPT.: City Clerk Active Records EXHIBIT A" Page 7 of // Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction /s/ Linda L. Gair________ Date: 12/18/86_________ Department Head /s/ Robert Flandrick______ Date: 12/18/86 City Attorney Drawer/ Inclusive Date; Location___________Content Description________________From___To D/l Accounting: Appropriation Requests, Reports, Correspondence Revenue Correspondence: County Request for Information File Label Missing: Correspondence re: Business License, Requests for Firework Permits, Application for Security Guard License State Park Bond Act Allocations: Info re: State Bond Act Election, List of County Projects Automated Wants & Warrants: Reports, Info Cap. Imp. Projects: Minutes, Corres, Reports Costs: Letters re: Receipts of Funds, Reports, Invoices Funds: Staff Reports re: City Investments, Investment Reports, Fund Transfers Assessed Valuations Volume 2: Dupl. Reports Assessed Valuations Volume 1: Dipl. Reports, Corres., Peso. Copies Business Licenses: Correspondence, Surveys, Reports Remington Rand: Poor Copies of Memos re: Records Destruction. Admin. Corres re: Proposed Records System and Requisition for Filing equipment Revenues, Business Licenses: Staff Reports, Refund Requests Revenues, Business Licenses: Staff Reports, Correspondence Finance Goals/Statistics: Staff Reports Loans: Bid Staff Reports, Draft Resolutions Taxes Sales: Newsletters, Information Bulletins, Staff Reports, Tax Rate Change, Memos, Resolutions, News Articles Accounting Motor Vehicle License Fee Fund: Memos Insurance Municipal Data: Notices, Insurance Specifications Purchasing Equipment: Staff Reports, Rolling Stock, Minute Excerpts Maps: Correspondence, Memo Prop. A Funds: Info re: State Proposition Purchasing: Carbon Copies of Specifications for Insurance, Bidder Information, State of the City Report, Correspondence Costs: Road Department: Staff Reports Organization Finance Dept.: Handbooks, Staff Reports, Minutes Finance Sewage System: Staff Report Report on Reverse Bailout Capital Improvement Projects: Staff Reports, Minutes, Guidelines Accounting Funds: Investment & Fund Transfer Reports Assessed Valuations Volume 1: Staff Reports, Correspondence Assessed Valuations: Assessor Reports, Resolutions, Proposed Legislation Accounting: Reports, Letters, Memos Revenues Correspondence: Misc 1956-71 1965-67 1956-72 1974 1973 1957-77 1959-81 1960-65 1974-79 1958-73 1956-70 1959 1958-75 1961-70 1972-73 1961,81 1964-77 1965-78 1956 1962-74 1959 1983 1953-77 1956-79 1958-78 1958 1983 1957-77 1960-65 1958-73 1974-79 1956-71 1966-67 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOø CITY: BALDWIN PAR DEPT.: City Clerk Active Records Prepared by: N. J. Hislop Resolution ffftfi-im EXHIBIT A" Page 3 of // RECORDS DESTRUCTION LTST Approved for Destruction /„/ T..r^ T.. a.^ Department Head /g/ Rr^Tf- P-lan^-ri-f^ City Attorney Date: i7/ift/^ Date: 19/lR/a^ Drawer/ Location Content Description Inclusive Dates From To D/i cont D/2 Revenues Business Tax: Requests for Business License Tax Exemption, Claims, Reports State Park Bond Act Allocations: Publications, Staff Reports Automated Wants & Warrants: Draft Agreement, Leave of Absence Requests, Minute Excerpts Revenues Aid to Cities, Money: Report Copies, Resolution Copies Budget 1979-80: Minutes, Notices Budget 1978-79: Staff Reports, Notices, Minutes, Resolution Copies Revenue Demolition Permit: Staff Report, Correspondence Deposit Fee Refunds: Correspondence, Letters Revenues EDA Grant Application: Letter Revenue Filing Fee Refund: Correspondence, Staff Reports Fines and Forfeitures: Transmittal Letters, Distribution Info Fines and Forfeitures 1967-70: Transmittal Letters Reports Fines and Forfeitures: Transmittal Letters, Distribution, Info Revenues Federal Revenue Sharing: Issue Papers, Correspondence, Minutes, Resolutions, Let ters Revenue Fingerprinting Fee: Staff Reports, Ord inance Copy Revenues Southern CA Gas; Staff Reports, Hearing Notices, Letters, Ordinance Copies, Financial Statements Revenues Interstate: Memos re: Licensing Revenues Investments: Staff Reports Revenues Permits: Correspondence Revenues Permit Refunds: Minute Excerpts, Resolutions, Staff Reports Revenues Sales: Ordinance Requests Revenues: Correspondence Revenues Survey: Staff Report Revenue Sewer Connection Fees: Interoffice Memo, Staff Report, Transmittal Letter Revenues Calif. Peace Officers Training Fund; Info. Bulletins, Minute Excerpts, Staff Reports Taxes Refund: Correspondence re: Claims Taxes: Correspondence, Transmittal Letters, Minutes, Resolution Copies, Issue Papers Taxes Rates: Resolutions, Transmittal Letters, Property Tax Verification Forms Taxes Sales: Resolution Copies, Minute Excerpts, Population Distribution Reports, Other Cities Resolutions Planning Commission Resolution Copies Zoning Admin: Meeting Notices/Agendas Planning Commission Agenda Copies Air Pollution: Staff Reports, Correspondence, News Bulletins, Issue Papers, Air Quality Management Plan Draft Battaglia Associates: Correspondence, Reports 1957-72 1974 1973 1962-79 1979 1978-79 1965 1958-71 1978 1960-74 1971-80 1967-70 1956-67 1971-77 1971-72 1956-77 1956 1960-63 1961 1964-78 1958 1958-77 1961 1978 1962-74 1959 1958-83 1958-79 1971-77 1984 1984-85 1984-85 1067-78 1974 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOø CITY: BALDWIN PARK^ DEPT.: City Clerk Active Records Prepared by: N. J. Hislop Resolution ff A--) n EXHIBIT A" Page of // Approved for Destruction /s/ Linda L. Gair Department Head /s/ Robert Flandrick City Attorney RECORDS DESTRUCTION LIST Date: 12/18/86 Date: 12/18/86 Drawer/ Location Content Description Inclusive Date From To D/2 cont. D/3 D/4 E/2 Construction East District Superior Court: Report, Correspondence Equipment: Bid Roster Requests, Reports Construction: Staff Reports, Correspondence, Minute Excerpts Fences: Correspondence re: City Regulations Freeway Cleanup and Landscaping: Copies of Resolutions re: Joint Cleanup Transmittal Letter EIR: Blank Forms, Proposed Legislation, Resolution Copies, Announcements Areas Urban Renewal, Volume 3: Notices, Minute Excerpts, Staff Reports Code Book Recodification: Code Holder Roster, Ordinance Copies Acquisitions: Reso/Certification Copies Legal Code Book: Minute Excerpts, Petitions, Correspondence, Minute Excerpts Areas Proposed Acquisition: Staff Report, Minute Excerpts re: Flood Control, Big Dalton Wash Mobile Homes: Other City Requirements, Letters Kelly, Sidney: Petition re: Code Enforcement, Minute Excerpts Legal Public Hearing: City Clerk Property Owner Notice, Parcel Map 699 Tent. Parcel Map: Owner Notification Forms Pavement Markers Installation: Staff Report Herbert Morgan: Filing Fee Refund, Staff Report, Minutes Areas, Urban Renewal: Reference Materials 2 files) Charitable Solicitation Applications Extra Resolutions, Computer Results re: Votes Boundaries Annexation: Sanitary Dist. #15, Poor Copies Boundaries Incorporation, Other Cities: Maps Correspondence re: Norpark" Inc. CP14 Code Enforcement Records, Poor Cond. Lot Splits 1966: Staff Report Parcel Maps: Staff Report, Resolution & Minute Copies Parcel Maps #810-^829: Memo Center Street Zoning: Minutes City Owned Property: Letters re: Street Const. Legal Code Change Zone Dates: Letters, Memos, Ordinance Copies Zoning Fire: Ordinance Minute Excerpts, Fire Zone Correspondence Zoning State Hearing: Report, Correspondence House Numbers: Correspondence 1961 1959-78 1960-78 1959-76 1981 1972-77 1973-77 1976-80 1963-64 1956-75 1963 1980 1971 1966 1965-71 1981 1974 1964-75 1983-prior 1984 1973 1960 1961-64 1966 1976 1973 1980 1972-78 1966-82 1964-74 1964 1964-68 E/3 Capital Improvement Project Approvals: Minutes 1980 Sewerage System: Maint. Reports, Project Legal Description 1965-67 Sewerage System West Covina Sewer: Staff Reports 1962 Welfare Weed Abatement: Staff Reports, Minute Excerpts, Complaints 1963-67 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøCITY: BALDWIN PARICW P Resolution ff 86-110 DEPT.: City Clerk Active Records EXHIBIT A" g6 1^> of Prepared by: N. J. Hislop RECORDS DESTRUCTION LIST Approved for Destruction /s/ Linda L. Gair Department Head /s/ Robert Flandrick City Attorney Date: 12/18/86 Date: 12/18/86 Drawer/ Inclusive Dates Location_____________Content Description______________________From____To E/3 cont. Flood Control Drainage: Staff Reports, Correspondence, News Articles, Notices Flood Control Drainage Easement: Vacation Staff Report Welfare Sewers: Correspondence, Funding Appiications Streets Alleys: Staff Reports, Minutes re: Improvements Traffic Crosswalks: Petitions, Correspondence, Requests for Stop Signs Flood Control: Correspondence, Resolutions, Reports, Press Releases, Feather River Project Flood Control Drainage: Staff Reports, Draft Agreements, Correspondence Streets Driveways: Cor res. City Policy Copy Streets Improvement District Financing: Minute Excerpts, Staff Reports Traffic Speed Limits: Surveys, Staff Reports, Resolution Copies Dedication: Peso. of Acceptance Copies Streets Improvements: 1911 Impr. Staff Reports Streets Route 243: Correspondence, Resolution Copies Streets County System of Highways: Ordinance Copies, Resolution Copies, Transmittal Letters Streets Morgan Alley Reconstruction: Staff Reports Street Improvements, Volume 2: News Articles, Minute Excerpts, Correspondence Streets Specific Plan: Staff Report, Minute Excerpts Stewart Avenue Speed Limit: Petition Request for Speed Control, Minute Excerpts Streets Paving: Staff Reports, Correspondence Traffic-Signs: Sign Requests, Cor res. re: Pedestrian Safety Signs: Staff Reports, Improvement Corres. Streets Pavement Hook-up: Staff Report, Council Resolution, Correspondence Streets Parking, Volume 2: Enforcement Staff Reports, Minute Excerpts Streets Public Hearings: Ditto Copies of Public Hearing Notices Streets Truck Parking: Staff Reports, Minutes Traffic Railroad Crossings: Correspondence, Staff Reports, PUC Orders Streets Ramps: Project Correspondence 1973 Standard Specifications: Related Staff Reports, Resolutions Street Lighting Conversion: Staff Report Utilities: PUC Notices, Correspondence re: Rates Utilities-Gas: PUC Hearing Notices Streets Utilities, Energy Crises: Telegram E/4 Copies Vehicle Abandonment: Draft Resolutions, Ordinance, Staff Report Utilities Railroad Grade Crossings 1959-71 1962 1959-63 1975-78 1957-72 1961-70 1961-64 1962-73 1973 1959-80 1956-66 1965-68 1967 1961-70 1973-74 1965-80 1973 1972 1959-68 1958-70 1956-75 1961 1971-78 1958-59 1976 1964-66 1958-62 1969-76 1981 1959-83 1973-83 1973 1980 1975-77 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOø 1986 110 CC RESOø CITY OF BALDWIN PARK TREASURER'S REPORT NOVEMBER 30, 1986 FUND NO. DESCRIPTION 00 General Fund 01 Community Redevelopnnent Agency 02 Housing Authority 10 Traffic Safety 12 Revenue Sharing 13 Federal Aid Urban 14 Gas Tax 15 Capital Improvement 16 Bicycle & Pedestrian 17 Proposition A 18 Urban Recreation 19 EDA Revolving loan 20 CDBG 21 Street Lighting & Landscape 22 Hazard Elimination 23 Littlejohn Assessmsnt 24 Delta Assessment 30 Fleet Services 31 Information Services 32 Internal Insurance 40 Mortgage Revenue Bonds 50 Trust Deposit TOTAL ACTIVE CASH $(3,141,881.08) 24/990.00) 244,296.21 155,906.51 2,028.00 553,971.44 1/635,934.26 5,350.34) 115,890.04 1,264,535.45 140,048.27 38,009.42) 673/418.62 96,843.86) 73,927.16 41,943.04 437,411.50 126,093.81) 57,431.69) 39/543.18 154,976.82 $ 2/043/230.30 INACTIVE FUND INVESTMENTS TOTAL $ 5,577,907.15 $ 2,436,026.07 24,990.00) 244,296.21 155,906.51 2/028.00 553,971.44 1,635,934.26 5,350.34) 115,890.04 1,264,535.45 140,048.27 38,009.42) 220,412.33 893,830.95 96,843.86) 73,927.16 3,331,752.28 3,373,695.32 1,000,000.00 1,437,411.50 126,093.81) 57,431.69) 39,543.18 12,809,652.74 12,809,652.74 154,976.82 $22/939,724.50 $24,982,954.80 CERTIFICATION OF FUNDS AVAILABILITY In compliance with the January 1, 1986 amendment to the Government Code, Sec. 53646, as Deputy Treasurer of the City of Baldwin Park, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditure requirements for the month of December, 1986. lAjL^ik. JLA^ eiton Deputy City Treasurer Michael Xl. feltor BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 1986 110 CC RESOøINACTIVE INVESTMENTS NOVEMBER 30, 1986 U.S. GOVERNMENT OWNED SECURITIES PURCHASE DATE MATURITY DATE PRICE 1/26/84 8/13/86 8/13/86 6/15/13 8/15/86 7/15/85 96.875 99.28 99.28 COUPON RATE 11.50 9.00 9.00 PAR AM3UNT $ 99,763.82 250,000.00 251,223.75 INITIAL INVESTMENT $ 96,646.20 249,687.50 250,909.90 INVESTMENT BALANCE 77/438.20 249,625.14 250,843.81 CERTIFICATES OF DEPOSIT PURCHASE DATE MATURITY DATE 9/03/86 9/05/86 9/17/86 12/03/86 12/05/86 12/17/86 INSTITUTION BANK OF AMERICA BELL SAVINGS & LOAN AMERICAN SAVINGS & LOAN INTEREST RATE 6.10 6.00 6.15 $ 2,331,752.28 1,000,000.00 1,000,000.00 OTHER INACTIVE INVESTMENTS L.A.I.F. SINGLE FAMILY MORTGAGE BONDS JOBS BILL/URBAN PROGRAM STATE OF CALIFORNIA FIRST INTERSTATE BANK OF CA GOLDEN STATE SANWA BANK 5,000,000.00 12,809,652.74 220,412.33 TOTAL INACTIVE CASH $22,939,724.50 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04 CITY: BALDWIN PARx9 DEPT.: City Clerk Active Records Prepared by: N. J. Hislop Resolution ff 86-110 EXHIBIT A" Page // of // Approved for Destruction /„/ T.-in^ T.. r,^r- Department Head /g/ T?nhp^ FinndT-irTf City Attorney RECORDS DESTRUCTION LIST Date: l9/l«/«ft Date: 19/iR/sft Drawer/ Location Content Description Inclusive Dates From To E/4 cont F/4 H/l Utilities Transportation Ontario Airport: Staff Reports re: Service Parade Permit Applications 2 Charitable Solicitation Permits Curb Painting Permits Christmas Tree Sale Permits Water: WQCB Provisions and Requirements Water Rates: PUC Application Utilities Water, Volume 3: PUC Applications, Correspondence, News Letters Chamber of Commerce Parade: Applications, Certificates of Insurance Utiliities Transportation: Route Correspondence, Letters, Telegram Copies Entertainment Concerts Movies: Applications Fire Works Permits Car Washes: Permits for Subject events Revolving Fund Check Request Purchase Order Copies Forms: Purchase Requisitions 7 folders) First Class Mail: Travel Requests, Reference Info Charter Minutes & Information- Extra Copies END LIST 1967 1967-83 1973-83 1967-83 1970-83 1974-77 1961 1968-74 1973-79 1974-79 1982-83 1973-83 1973-83 1983 1976-83 1975-83 1983/prior 1970-71 BIB] 37847-U01 1986-U02 110-U02 CC-U02 RESO-U02 LI3-U03 FO2126-U03 FO20545-U03 DO20567-U03 C6-U03 RESO-U03 8/12/2003-U04 ROBIN-U04