HomeMy WebLinkAbout2004 078 CC RESO2004 078 CC RESO ¬Ù € R RESOLUTION NO. 2004-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, APPROVING THE
BYLAWS FOR THE CULTURAL ARTS COMMISSION
WHEREAS, on September 1, 2004 the City Council of the City of Baldwin Park
approved and adopted Ordinance 1245 establishing a Cultural Arts Commission; and
WHEREAS, the adoption of bylaws is necessary in order to conduct the business
of the Cultural Arts Commission; and
NOW, THEREFORE. IT IS HEREBY RESOLVED by the City Council of the City
of Baldwin Park as follows;
SECTION 1. The Bylaws of the Cultural Arts Commission attached hereto as
Exhibit A" and made a part hereof, are hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED and ADOPTED this 201
Mantj^LozancT
Mayor
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, Kathleen Sessman. Deputy City Clerk, of the City of Baldwin Park. do hereby
certify that the foregoing Resolution 2004-078 was duly and regularly approved and
adopted by the City Council of the City of Baldwin Park at its regular meeting of the City
Council held on October 20, 2004, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCIL MEMBERS:
b^^X/lLf Jl^lY)^^
Kathleen R Sessman
Deputy City Clerk
Marlen Garcia. David J. Olivas, Bill Van
Cleave. Mayor Pro Tern Ricardo Pacheco and
Mayor Manuel Lozano
None
None
None
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2004 078 CC RESO ¬Ù € R EXHIBIT A"
BYLAWS
FOR THE
CULTURAL ARTS COMMISSION
OF THE
CITY OF BALDWIN PARK, CALIFORNIA
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2004 078 CC RESO ¬Ù € R TABLE OF CONTENTS
ARTICLE I........................................................................................................... 1
SECTION 100. THE COMMISSION................................................................ 1
Section 101. Name of the Commission........................................................ 1
Section 102. Commissioners....................................................................... 1
Section 103. Business Offices of the Commission....................................... 1
ARTICLE II.......................................................................................................... 1
SECTION 200. OFFICERS OF THE COMMISSION....................................... 1
Section 201. Designation of Officers............................................................ 1
Section 202. Terms of Officers..................................................................... 2
Section 203. Duties of Officers..................................................................... 2
Section 204. Compensation for Commissioners and Officers...................... 2
ARTICLE III......................................................................................................... 2
SECTION 300. EMPLOYEES, AGENTS, AND CONSULTANTS.................... 3
Section 301. Appointment of Employees. Agents and Consultants.............. 3
Section 302. Compensation of Employees, Agents and Consultants........... 3
ARTICLE IV......................................................................................................... 3
SECTION 400. GENERAL............................................................................... 3
Section 401. Authority to Bind Commission................................................^
Section 402. Contracts, Deeds and Other Documents................................. 3
Section 403. Payment of Money, Notes or other Indebtedness........-.-..--....- 3
ARTICLE V.......................................................................................................... 4
SECTION 500. MEETINGS.........................................-.................................^
Section 501. Regular Meetings.................................................................... 4
Section 502. Special Meetings..................................................................... 4
Section 503. Closed Sessions..................................................................... 4
Section 504. Meetings to be Open and Public............................................. 4
Section 505. Quorwn................................................................................... 4
Section 506. Order of Business................................................................... 5
ARTICLE VI........................................................................................................ 5
SECTION 600. DUTIES AND OBLIGATIONS OF THE COMMISSION 5
ARTICLE VII....................................................................................................... 5
SECTION 700. AMENDMENT OF THE BYLAWS 5
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2004 078 CC RESO ¬Ù € R CULTURAL ARTS COMMISSION
OF THE
CITY OF BALDWIN PARK, CALIFORNIA
BYLAWS
ARTICLE I
SECTION 100. THE COMMISSION
Section 101. Name of the Commission
The name of the Commission shall be the Cultural Arts Commission of the City of
Baldwin Park, California."
Section 102. Commissioners
The City Council of the City of Baldwin Park has by Ordinance No. 1245 declared itself
to be the Commission. The Commissioners shall be the members of the City Council as
that body is constituted and shall remain Commissioners only so long as said Members
remain on the Council, and new members of the City Council shall automatically
become Commissioners.
Section 103. Business Offices of the Commission
The business offices of the Commission shall be located at City Hall, 14403 E. Pacific
Avenue, Baldwin Park, California 91706
ARTICLE II
SECTION 200. OFFICERS OF THE COMMISSION
Section 201. Designation of Officers
The officers of the Commission shall be the Chairperson and the Vice Chairperson.
The Chairperson of the Commission shall be the City's Mayor and the Vice Chairperson
shall be the City's Mayor Pro Tern.
The Commissioners may appoint such other officers permanent or temporary) as may
be appropriate. The Commissioners may fix and determine the qualifications, duties
and compensations of Commission officers.
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2004 078 CC RESO ¬Ù € R The Community Development Director of the City of Baldwin Park shall be the
Executive Director of the Commission. The Executive Director is charged with the
administration, management, and general supervision of the business and affairs of the
Commission. The Secretary of the Commission shall be the City Clerk. Services to be
rendered to the Commission are to be supplied by City employees as required.
The Secretary shall keep and maintain records of the Commission and minutes of the
Commission meetings. The secretary shall also perform all other duties incident to the
office of Secretary.
The City Treasurer or his/her designee shall be the Treasurer of the Commission and
shall have the care and custody of all monies and securities of the Commission, and
shall make payments from the Commission Treasury only when approved by proper
officers and otherwise. The Treasurer shall render to the Commission, whenever,
requested, a Treasurer's report of his/her activities.
Section 202- Terms of Officers
The Commission officers shall hold such offices for the duration of their term as Mayor
or Mayor Pro Tern. Other officers' terms shall coincide with and be for no longer than
the terms of the remaining Councilmembers.
Section 203. Duties of Officers
The Chairperson shall preside at Commission meetings and perform such other duties
as are appropriate.
The Vice Chairperson, in the absence or incapacity of the Chairperson, shall perform
the duties of the Chairperson and if the Chairperson's position becomes vacant, then
the Vice Chairperson shall perform the duties of the Chairperson until a new Mayor of
the City of Baldwin Park is named and automatically becomes the Chairperson of the
Commission.
Section 204- Compensation for Commissioners and Officers
Commissioners and Officers shall receive a per meeting stipend of $50.00.
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2004 078 CC RESO ¬Ù € R ARTICLE III
SECTION 300. EMPLOYEES, AGENTS, AND CONSULTANTS
Section 301. Appointment of Employees, Agents and Consultants
The Commissioners may, from time to time, establish such positions and select and
appoint such agents and consultants, permanent and temporary, as it may require and
determine their qualifications, duties and compensation. The Commission shall not
have any employees, but the City's Community Development Director may hire new or
designate existing City employees to serve the Commission as staff.
Section 302. Compensation of Employees, Agents and Consultants
With the City Council's approval, the Commission may fix and determine the
compensation of all Commission agents and consultants. City staff hired or designated
to serve as Commission staff shall be paid as City employees in accordance with City
procedures and policies and the Commission shall reimburse the City for those costs.
ARTICLE IV
SECTION 400. GENERAL
Section 401. Authority to Bind Commission
No Commissioner, officer, agent or staff member of the Commission, without prior
authority by a vote of the Commissioners, shall have any power or authority to bind the
Commission by any contract, to pledge it credits, or to render it liable for any purpose in
any amount.
Section 402. Contracts. Deeds and Other Documents
The Chairperson, or in his/her absence the Vice Chairperson or Executive Director,
shall execute on behalf of the Commission all contracts, deeds and other documents
and instruments as authorized by a majority of the Commissioners. Nothing herein
contained shall prohibit or be construed to prohibit the Commissioners or the Executive
Director from authorizing any other officer or agent of the Commission to so execute
such instruments and documents.
Section 403. Payment of Money. Notes or other Indebtedness
All checks, drafts or other orders for the payment of money, notes or other evidence or
indebtedness issued in the name of or payable to the Commission shall be signed or
endorsed by such person or persons and in such a manner as from time-to-time shall
be determined by the Commissioners.
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2004 078 CC RESO ¬Ù € R ARTICLE V
Section 500. Meetings
Section 501. Regular Meetings
Regular meetings may be held with notice in the City Council Chambers at City Hall,
14403 E. Pacific Avenue, Baldwin Park, California or another place established by
Commissioners) the first and third Wednesday of each month immediately following the
City Council meetings.
Section 502. Special Meetings
A special meeting may be called at any time by the Chairperson or upon the written
request of the Commissioners by delivering, personally or by mail, written notice to each
Commissioner and to each person or entity entitled by law to receive such notices.
Such notice must be delivered personally or by mail at least 24 hours before the time of
such a meeting as specified in the notice. The call and notice shall specify the time and
place of the special meeting and business to be transacted. No other business shall be
considered at such meetings by the Commissioners. Such written notice may be
dispensed with as to any Commissioner who at or prior to the time the meeting
convenes files with the Secretary of the Commission a written waiver of notice. The
waiver may also be dispensed with as to any Commissioner who is actually present at
the time it convenes. Special meetings must conform to the requirements of the Ralph
M. Brown Act, as may be amended from time to time.
Section 503. Closed Sessions
Nothing contained in these Bylaws shall be construed to prevent the Commissioners
from holding closed sessions, as that term is defined in the Ralph M. Brown Act, during
a regular or special meeting concerning any matter permitted by law to be considered in
a closed session.
Section 504. Meetings to be Open and Public
All meetings of a majority or more of the Commissioners to take action or to deliberate
concerning Commission business and its conduct shall be open and public to the extent
required by law. All persons shall be permitted to attend any such meetings except as
otherwise permitted by law.
Section 505. Quorum
A majority of the Commissioners shall constitute a quorum for the purpose of
conducting its business, exercising its powers, and for all other purposes. A smaller
number of Commissioners may adjourn a meeting from time-to-time until a quorum is
present.
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2004 078 CC RESO ¬Ù € R Action may be taken by the Commission only upon a vote of the majority of the total
number of Commissioners present provided a quorum exists, unless local or state law
requires more than a simple majority vote of the Commission.
Section 506. Order of Business
The following shall be the general order of business at Commission meetings:
1. Public Communications
2. Consent Calendar
3. Reports of Officers
4. Discussion Items
5. Commission Comments
6. Adjournment
At any meeting, the Commissioners, by a vote of a majority of the Commissioners, may
change the order of business.
ARTICLE VI
SECTION 600. DUTIES AND OBLIGATIONS OF THE COMMISSION
The Commission shall undertake the duties and obligations delegated by the City
Council consistent with the statutes and the legislative history of the Cultural Arts
Commission formation pursuant to Ordinance 1245. Other programs that would render
the operations of the Commission more efficient and assist in the development of
cultural and artistic assets may also be delegated to the Commission.
ARTICLE VII
SECTION 700. AMENDMENT OF THE BYLAWS
The Bylaws shall be amended only with the approval of at least a majority of the
Commissioners meeting and the City Council, but no amendment shall be adopted
unless at least seven-day written notice of the general nature thereof has been sent
previously to all Commissioners.
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