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HomeMy WebLinkAbout2012 03 07NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, March 7, 2012 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: March 1, 2012 {V Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on March 1, 2012. iV/ Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting March 7, 2012 location 6:00 p.m. CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BAL W'II P A, R, K Manuel Lozano - Mayor Susan Rubio - Mayor Pro Tern Marlen Garcia Council Member Monica Garcia - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invite al publico a dirigirse at Concilio o cualquiera otra de sus Agencies nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse at Concilio o alguna de sus Agencies, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cads persona se le permite hablar par tres (3) minutos. Hay un interprete Para su conveniencia. CITY COUNCIL SPECIAL MEETING — 6:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Marlen Garcia, Monica Garcia, Ricardo Pacheco, Mayor Pro Tem Susan Rubio and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA St REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algun asunto a menos que sea incluido on la agenda, o a mends que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran. 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o f1ar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un- represented employees; and part -time employees 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8 Properties: Commission Negotiators: Negotiating Parties: Under Negotiation: 8413 -014 -900 8460 -005 -900 Vijay Singhal & Joseph Pannone D. C. Corporation Price and terms of payment 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8 Properties: Situs APN Owner Address 8555 -017 -013 Meruelo Baldwin Park, LLC 13904 Corak St. 8555- 017 -021 Meruelo Baldwin Park, LLC 13853 Garvey Ave. 8555 - 017 -026 Meruelo Baldwin Park, LLC 3060 Feather Ave. 8555- 018 -002 Meruelo Baldwin Park, LLC 13822 Garvey Ave. 8555- 018 -003 Meruelo Baldwin Park, LLC 13916 Garvey Ave. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: Meruelo Baldwin Park LLC and Kaiser Permanente Under Negotiation: Price and terms of payment RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. March 1, 2012. y i Alejandra Avila City Clerk PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°ci Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011, Ext. 466 or via e-mail at Fsalceda @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (26 CFR 34.102.104 ADA TITLE ll) AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING March 7, 2012 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWIII P - A- R� K Manuel Lozano - Mayor Susan Rubio - Mayor Pro Tem Marten Garcia - Council Member Monica Garcia - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS iN PROCESS POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. if you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLiCO Se invita a/ publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado err la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse at Concilio o alguna de sus Agencias, podra hacerlo duranfe el periodo de Comentarlos del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to are agerxla item for an nlDen sess;Ion cif a regular meeting of th City Cc unr;ii tIhat is distributed to the City CouncY ions !:;a�, T<� l',n,,, n; ,: r to t,'7at ;nputing Matti be available for public inspec „t(.:3 at City Hail in Me City Cleric `s office al 11414 _„ . �:,.... . ,er-f,” ,, 3rd. ,.-rar r or,'ral busirress hc u"s . - Thursday- 7:30 a. rn... 6:00 p.: rr) CiTY COUNCIL REGULAR MEETING -- 7 :00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Marlen Garcia, Monica Garcia, Ricardo Pacheco, Mayor Pro Tern Susan Rubio and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. (NO STIPEND IS PAID IF MEETING IS CANCELLED) PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Presentation by Waste Management on the new CNG Fueling Station and programs available to Baldwin Park residents PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGiRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos pars tomar en consideracOn en Juntas proximas. fCodigo de Gobierno §54954.21 City Council Agenda — March 7, 2012 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. CLAIM REJECTION Staff recommends City Council reject the claim of Carlos Miranda and direct staff to send the appropriate notice of rejection to claimant. 3. SECOND READING OF ORDINANCE 1349; ORDINANCE AMENDING SECTION 10.19 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO CLAIMS AGAINST THE CITY FOR MONEY OR DAMAGES Staff recommends City Council waive further reading, read by title only and, adopt on second reading Ordinance No. 1349 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 10.19 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO CLAIMS FOR MONEY OR DAMAGES." 4. SECOND READING OF ORDINANCE 1350; ORDINANCE AMENDING SECTION 35.108 D OF THE BALDWIN PARK MUNICIPAL CODE PROHIBITING CLASS CLAIMS FOR REFUNDS OF UTILITY USER TAXES Staff recommends City Council waive further reading, read by title only and, adopt on second reading Ordinance No. 1350 entitled, " "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SUBSECTION 35.108 D OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CLASS CLAIMS AND REFUNDS OF THE UTILITY USERS TAX." 5. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2011 Staff recommends City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2011. 6. AUTHORIZE A REQUEST FOR PROPOSALS FOR THE 4TH OF JULY FIREWORKS CELEBRATION Staff recommends City Council authorize advertising the RFP for professional pyrotechnic services related to the 4th of July Fireworks Celebration. 7. AWARD A CONTRACT FOR THE CONSTRUCTION OF HILDA SOLIS PARK PLAYGROUND RENOVATION TO CREATIVE NILE BUILDERS, INC. IN THE AMOUNT OF $96,000 Staff recommends that the City Council 1) Award a Construction Contract to Creative Nile Builders, Inc. in the amount of $96,000; 2) Authorize the Mayor to execute the agreement; and 3) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract. City Council /Agenda — March 7, 2012 Page 3 8. AWARD A CONTRACT FOR THE CONSTRUCTION OF THE BALDWIN PARK TRANSIT CENTER TO PCL CONSTRUCTION SERVICES INC. Staff recommends City Council 1) Approve the award of construction contract to PCL Construction Services Inc. in the amount of $8,631,300; 2) Authorize the Mayor to fully execute it after the a review by our City Attorney and after it has been executed by the contractor; 3) Authorize the Finance Director to appropriate $1,889,900 (difference between $2,500,00 less $610,100 for Verizon Land) from the unallocated fund balance in Proposition C for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; 4) Authorize the Finance Director to appropriate $1 ,200,000 from the unallocated fund balance in gas Tax for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; 5) Authorize the Finance Director to appropriate $425,500 from the unallocated fund balance in Measure R for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; and 6) Authorize the CEO and the Public Works Director to negotiate on behalf of the City the cost of project alternates and bring back to the City Council a recommendation to award a package of alternates along with the funding options to cover those costs. SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and/or City Council at or prior to the public hearing. 9. PUBLIC HEARING REGARDING THE FISCAL YEAR 2012 -2013 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN Staffs recommends City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2012 -2013 CDBG public service programs by selecting one of the following options: • OPTION 1 — Approve the Joint Commission's recommendations for funding; • OPTION 2 — Approve the 22% Across the Board reduction; or • OPTION 3 -- Revise allocations as the City Council deems appropriate. REPORTS OF OFFICERS 10. UPDATE ON THE CITY'S COMPREHENSIVE UPDATE TO CHAPTERS 152 (SUBDIVISION ORDINANCE) AND 153 (ZONING ORDINANCE), ESTABLISHMENT OF NEW CITY -WIDE DESIGN GUIDELINES AND LANDSCAPE DESIGN MANUAL AND AMENDMENTS TO THE GENERAL PLAN LAND USE POLICY MAP AND ZONING MAP (LOCATION: CITYWIDE; CASE NUMBER: AGP -115, Z -553, AZC -163 AND DRG 11 -1) Staff recommends City Council identify a date for the study session with the Planning Commission regarding the proposed comprehensive Zoning Code Update. City Council Agenda — March 7, 2012 Page 4 CITY COUNCIL ACTING AS SUCCESSOR AGENCY THE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL 1 CITY CLERK ! CITY TREASURER ! STAFF REQUESTS & COMMUNICATIONS Request by Councilmember Marlen Garcia for discussion on the following: • Send a letter, on behalf of the City Council, to adjacent cities asking for their support and partnership in applying for a Caltrans Environmental Justice Planning Grant proposal to create a multi -city bicycle master plan for the San Gabriel Valley. Request to establish a policy where any new streets built in Baldwin Park be considered being named after a fallen soldier. The city council would make a decision on the name. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1 st day of March, 2012. rte, Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011, Ext. 466 or via e-mail at Fsalceda @baidwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — March 7, 2012 Page 5 r f! 4 BAI.DWIN n.e.u.x CITY OF BALDWIN PARK CITY COUNCIL AGENDA STAFF TO: Honorable Mayor and Members of the City Council FROM: Lorena Quijano, Finance Direct DATE: March 07, 2012 SUBJECT: Warrants and Demands PURPOSE: ITEM NO. The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 194453 — 194495. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 220061 — 220312 for the period of January 22, 2012 through February 04, 2012 inclusive; these are presented and hereby ratified, in the amount of $363,920.12. 2. General Warrants, including check numbers 189441 to 189754 inclusive, in the total amount of $1,086,183.37 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. RECOMMENDATION: Staff recommends. 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'ro U' N H � iin] ' N N m N Q H O d G [ j - H N U] z z n' m u] 10 10 n n n w m w H C H M Vj iy b H *roG o w FF' 4" Cn - i' .'U > O :9 N 1- In O H O O O Y O O H 10 W Y O Y H H Y H H N O J H w lµ H r' N H H rn N H N N N N N W N l p :Ex O C) 5 m n x O H� fri 'SI m rn �x n� Hm � n n C c�•I H m n , •C z x 0 O 'l] mntl v mMz co A H b H Cn Pd tHll x taxi r ro Cn m n LD � 3 °zo D3 H C Q H n C .m 7a C7 En r) Hn cx rp iP N N w N N NWN In m 61 H'90 IA w NlpJ W ww m1PN O OOH J m J 0m NO . Cl) H Ip rF+ O N co l0 rA IP- H N IP J IP J " O IAH W O N w In In w N IA N wIA W 1A Y IL+ IA �P IA 1P 1P iP 1P IA IP rA 1A 1P IP IA 1A O O O O O O O O Q O O O O O O O O N N N N N N N N N N N N N N N N N \ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 5 4 T Ol 61 01 b1 O\ Ol tT O1 d♦ t11 01 Ol 01 OS Ol l9 oopoppID1 011 Oaoo\ I l l s l l l I 1 1 1 1 1 1 H O1 Gl dlm G1 0) dl m m 0} 0 m m 0'1 m 01 N N N N N N N N N N N N N N N N N 1P U W Ln Ln Ln m U, to [n In In U7 Ln In In w W w w w w w w w w w W w w w w O Now w. H H Y 0 Y Y H Y H H H H IP coo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IT 000 0 O. 0 0 0 0 0 0 0 0 0 0 0 IA I l f l l l l l l l l l l l 1 1 Ip 0 0 0.0 0 0 0 4 0 o O o 4 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O d 0 0 0 0 0 0 0000000000000004 Q O 0 O o 0 0 0 0 0 0 0 0 0 0 0- I 1 1 1 1 1 1 1 1[ l l l l l l N N N N N N N N N N N N N N N N Y N N 4a HIPA WW Ut U7 Y CO CO In In 1P - W 61 Ol OCOw J co IA' IP IP 1A IP IA O O O O O O O N I N N N N N 0 I l l i f l O OS IT Ol O Ol IP iD 0 C. 0 0 0 0\ I I I I, Y N 01 01 D1 T 01 Ol N N N N N N' N w H w Y Y Y I l l l l t cn w Ln Ln u1 u1 wwwwwwo F--' w H w H H .a 0 0 0 o 0 o m O O O O O O I A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 O O o 0 0 0 0 0 0 0 0 0 N N N N N N N 11) O N O O p O cc O N O J N O \ o O \ I H 1P N O 1 H Y wo O W 0 Y I o w a w N N w'el J ir, p w O J fT O • O IT O S D 00 Ln 1D O 131 N O Y O O N O N in \ O\ 1 O I O W fD rnw O \ O i w 1 h•' w H Ln N N In o O 1 I U1 U1 W O H O N rn H w O H O N aw ow J J p 0 0 0 O O O O O _ O 1 I N N O l0 • O O'• 00 LnO 1P O 4 N N \ I p O \ 1 Y T N N 1 w H Y 4 CD In O %D 1 IA d O 4 O O N Y {T Y Y dS Ln N) NIA US N 11 1p l31 W 00 In J OS H SD OS W m o W N O dl w w SD co Q H N O N N H Y O O N S A N IA Ill O O N N IA 0 0 IA O N OO\ \ {T1NNln N n n 1,11, m 0) 0) ID to In Ol 0) Ln (3) 0 4 0\ \ 0 4 0 0 0 i I 'j 1 I I OS Ol EJ N N l4 w w Ln T N N N J N N -I N T O O O 1^' H O 1a Li LO w Lin w w �jn w 111 (n w W W W O O W W W W w w H 4 m H w Y H N ID O O D -+J 0000 O 0 I 1 0 0 11 0 0 0 0 0 I I J Y m 00 0 Y O O Y O 000 'o0110 0 O o CD 0 O m 0 00 0 03 O OOO d 0 0 Ln O O Ln 0 N N N N N N N N 3H*3HHH,-3sAHHI-3HHH1 -3H HH1- 3 HI-3H C 0 m xnn 1LTAw137w U) U] Cl) (1) U) U) w co in w m Cn U]{ f} U] UJn mww ww wn- Hn m co HO] w w HH O] p 'l]HH "9H :.. ' > n C: i1 11 -010 14 H r�s�mx xu xsz msr a srmmsrz a rsra xrrxx clr hx m 3HHrr av�ln1a3w LO L! d I7 ro nn Hi]m"0 Ul V5 U) G7 U) G? Cn V] to ir) G7 G] U) la U) fll 1C] CA Vi U] fn U] U) 1J '>•7 L> o V) 7y H H b x A7 ,•n 7d CCCG�GCC. GCC�CCci [[ �G��[[C� N w 1H OH L. L, �] �CC�C ro10ro10IVroro101Vro10rororororo W 'V't7h7Idltd10M On n �Z H" H Lx] x to w roIdro'0h71dId10Id10Id III IV 1010ICfU)• 'o In 10 6 Oro U) Pd h*N n Wm U)wr, >ro U bro rrrrrrrrrrrt�rrr H rear r r.rH z o xro rocct] HooH 1-I H H 1•i " W H W7 " H 1-4 . W W W H 1•i ra H H. H H H H `ra FG in ia'1 0 010 ro n m r7] " w w 7t][]t�#i]!3P]hi[][]1>•714MW[Jw .mL-j iWviDi - =M O V9 xroroH H :R:HHxH U] coca [1] U) w U] co U] to co w U] w U] U] Ln CO U] to w U) v] 'r0 U) Z x id H t.4 L" 0 In L j H H Li] H - ru 10 H ] w O O H H Cl C M H to y n Z Z En - O r. JJ JJ JJJ W Jw J J JJ -3 -A --j -a JJ JJ Cf H H YH W tow W0000 W W w W w w W w w w w W .w w w w w W W fat 4, W C+,j '.il Y N H Ot N N 0 0 0 0 0 N N NNNN N N N N N N N N N N N N N N N N n N to IA w w n w N Na N N N N N N N N N N N N N N N N N N N N N Y L11 H N W W I I I I f I 1 1 1 1 1 I 1 1 1 1 I I k I I I 5 I- I I w N H N N H LA Ln dl 0} NNNNNNNNNNNNNNNN NNNNNN F' 's] H -3 P:. 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Cl) H Ip rF+ O N co l0 rA IP- H N IP J IP J " O IAH W O N w In In w N IA N wIA W 1A Y IL+ IA �P IA 1P 1P iP 1P IA IP rA 1A 1P IP IA 1A O O O O O O O O Q O O O O O O O O N N N N N N N N N N N N N N N N N \ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 5 4 T Ol 61 01 b1 O\ Ol tT O1 d♦ t11 01 Ol 01 OS Ol l9 oopoppID1 011 Oaoo\ I l l s l l l I 1 1 1 1 1 1 H O1 Gl dlm G1 0) dl m m 0} 0 m m 0'1 m 01 N N N N N N N N N N N N N N N N N 1P U W Ln Ln Ln m U, to [n In In U7 Ln In In w W w w w w w w w w w W w w w w O Now w. H H Y 0 Y Y H Y H H H H IP coo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IT 000 0 O. 0 0 0 0 0 0 0 0 0 0 0 IA I l f l l l l l l l l l l l 1 1 Ip 0 0 0.0 0 0 0 4 0 o O o 4 O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O d 0 0 0 0 0 0 0000000000000004 Q O 0 O o 0 0 0 0 0 0 0 0 0 0 0- I 1 1 1 1 1 1 1 1[ l l l l l l N N N N N N N N N N N N N N N N Y N N 4a HIPA WW Ut U7 Y CO CO In In 1P - W 61 Ol OCOw J co IA' IP IP 1A IP IA O O O O O O O N I N N N N N 0 I l l i f l O OS IT Ol O Ol IP iD 0 C. 0 0 0 0\ I I I I, Y N 01 01 D1 T 01 Ol N N N N N N' N w H w Y Y Y I l l l l t cn w Ln Ln u1 u1 wwwwwwo F--' w H w H H .a 0 0 0 o 0 o m O O O O O O I A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 O O o 0 0 0 0 0 0 0 0 0 N N N N N N N 11) O N O O p O cc O N O J N O \ o O \ I H 1P N O 1 H Y wo O W 0 Y I o w a w N N w'el J ir, p w O J fT O • O IT O S D 00 Ln 1D O 131 N O Y O O N O N in \ O\ 1 O I O W fD rnw O \ O i w 1 h•' w H Ln N N In o O 1 I U1 U1 W O H O N rn H w O H O N aw ow J J p 0 0 0 O O O O O _ O 1 I N N O l0 • O O'• 00 LnO 1P O 4 N N \ I p O \ 1 Y T N N 1 w H Y 4 CD In O %D 1 IA d O 4 O O N Y {T Y Y dS Ln N) NIA US N 11 1p l31 W 00 In J OS H SD OS W m o W N O dl w w SD co Q H N O N N H Y O O N S A N IA Ill O O N N IA 0 0 IA O N OO\ \ {T1NNln N n n 1,11, m 0) 0) ID to In Ol 0) Ln (3) 0 4 0\ \ 0 4 0 0 0 i I 'j 1 I I OS Ol EJ N N l4 w w Ln T N N N J N N -I N T O O O 1^' H O 1a Li LO w Lin w w �jn w 111 (n w W W W O O W W W W w w H 4 m H w Y H N ID O O D -+J 0000 O 0 I 1 0 0 11 0 0 0 0 0 I I J Y m 00 0 Y O O Y O 000 'o0110 0 O o CD 0 O m 0 00 0 03 O OOO d 0 0 Ln O O Ln 0 N N N N N N N N 3H*3HHH,-3sAHHI-3HHH1 -3H HH1- 3 HI-3H C 0 m xnn 1LTAw137w U) U] Cl) (1) U) U) w co in w m Cn U]{ f} U] UJn mww ww wn- Hn m co HO] w w HH O] p 'l]HH "9H :.. ' > n C: i1 11 -010 14 H r�s�mx xu xsz msr a srmmsrz a rsra xrrxx clr hx m 3HHrr av�ln1a3w LO L! d I7 ro nn Hi]m"0 Ul V5 U) G7 U) G? Cn V] to ir) G7 G] U) la U) fll 1C] CA Vi U] fn U] U) 1J '>•7 L> o V) 7y H H b x A7 ,•n 7d CCCG�GCC. GCC�CCci [[ �G��[[C� N w 1H OH L. L, �] �CC�C ro10ro10IVroro101Vro10rororororo W 'V't7h7Idltd10M On n �Z H" H Lx] x to w roIdro'0h71dId10Id10Id III IV 1010ICfU)• 'o In 10 6 Oro U) Pd h*N n Wm U)wr, >ro U bro rrrrrrrrrrrt�rrr H rear r r.rH z o xro rocct] HooH 1-I H H 1•i " W H W7 " H 1-4 . W W W H 1•i ra H H. H H H H `ra FG in ia'1 0 010 ro n m r7] " w w 7t][]t�#i]!3P]hi[][]1>•714MW[Jw .mL-j iWviDi - =M O V9 xroroH H :R:HHxH U] coca [1] U) w U] co U] to co w U] w U] U] Ln CO U] to w U) v] 'r0 U) Z x id H t.4 L" 0 In L j H H Li] H - ru 10 H ] w O O H H Cl C M H to y n Z Z En - O r. 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Cj Di H 'Z. 7i U1 7.r m ro ro ( n x' ii7 H po co W 1 p it HO GlG]n inro :G TS x100tIJH Z n M w 1 z0 rncI K ln(G 0 CF+ r1rlJn to[nH � C7d?d m 3H C F3W z Nn [7 3 w 4 U iJ U) "� H GZ iz+ F•3 t114 3 ro b O Hn n yin x L'1 sz H H H 00 HiJ z H L?i C7 z z yC ` to k 1 rn Z O to �+ s C1 M U) co 1--1 3. 1-3 H H r m co H F oj i � C) fH] I t7 C H b H m I 1 I n 1 - 0) H H H w J Y H H H H N IA N W J 1 H FP N N N IP F3 N\ N N \\ O H m '.1ti' \ H \\ \D W IP H O J 1 p N N N J N O w w I 1 0) H J N 1 0 ' m W m co o _ 3 N 1 co N N s P m \ co I H W H HH N F3 H\ NY CD N W 1 [[] r \ \ \\ N 1 N W W I N W H H H H N I # IP O O o .P \ \ N N N I \ \ \ F � \ r9 3 r NU)M 1 N NN rlNO] I -rn-] � r H I'C � >•C ti � � m + C �C I [� 1 z I ❑ • m rz i H � 1 I I I i ro lz7 N m b 6 A 149 ARE P -A> R> K TO: FROM: DATE: SUBJECT: ni 100rMp CITY OF BALDWIN PARK CITY COUNCIL. AGENDA MAR 0 7 ITEM N0. st_ AGENDA STAFF REPORT Honorable Mayor and City Council Members Shama P. Curian, Senior Human Resources Analyst March 7, 2012 Claim Rejection This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claim of Carlos Miranda and direct staff to send the appropriate notice of rejection to claimant. Attachment(s) Claim filed by: • Miranda, Carlos DOL: 10128/2011 CITY OF BALDWIN PARK BALDWIN CLAIM FOR DAMAGES F- A ' R- K TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) Clerk's Official Filing Stamp To: City of Baldwin Park 4. Claim is Data of Birth (if a minor) 2 i� fL 1. Name of Claimant 5. Claim nt's 0 cupation 'c.dc (5- %kr"c,- V,3Dc -, IC 2. Home Address of Claimant N' b . Home Telephone Number 3 I � � � 1l ��& i� D i �, 6P,- CA a:-3 b26 :- - 32- 'g 3. Business Address of Claimant 7. Business Telephone Number 1,;2, (o5, - 2 Z - ._7o- --1r 8. Name an address to which you desire notices or communications to be sent regarding this claim: 9. When did DA AGE r INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: O— Time: Dame �� iJ Department _{ If claim is fo Equita le Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur �GttJ S uA ® 12. De ibe in detail how the DAMAGE Qr INJU ccurred. C 14. If physician was visited due to injury, include date of first visit and physician's 13. Were police or paramedics called? Ye No � name, address and phone number: If yes, was a report filed? � No, L❑ tr - If yes, what is the Report No? 7 b �e -{ 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific- Use additional sheet if necessary) 15. List damages incurred to date? 16. Total amount of claim to date: Basis for Computation: V " –' " ` ` ' IV " – ° ' 0wz 4 --co '�.���� Limited Civil Case:] Yes F-1 No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: daz 11" Basis for Computation _N (k') WQ- 18. Witnesses to DAMAGE. or INJURY: List all persons and addresses of persons known to have inforn Name Name Phone Phone 19. Si ure of Claimant or person filing on claimant's behalf; relationship to claimant and date: er by certify (ordectafe) under pe f1y of pe fury undo the laws of the state of California that the foregoln is true and correct to the best of my knowledge. Signature r Relationship to Claimant Printed Name Date Note: Presentation of a false claim is a felony (Penal Code Section 72) F: Fc:r::siC:,,i:i ,,, _.a::.'sw,, —v e GG" R- I CC Form 1 (Rev 7/06) CAS VJ�_. j-'A q21 CITY OF BALDWIN PARK v BALDWIN P - A - R - K TO: Honorable Mayor and Members of the City Council FROM: Joseph W. Pannone, City Attorney Vijay Singhal, Chief Executive Officer DATE: March 7, 2012 STAFF REPORT CITY COU TeMDA MAR 0 7 ITEM N0. 3 SUBJECT: Second Reading _of Ordinance 1349. Ordinance Amending Section 10.19 of the Baldwin Park Municipal Code Relating to Claims against the City for Money or Damages PURPOSE This report requests City Council approval of Ordinance 1349 adding language to Section 10.19 of the Baldwin Park Municipal Code setting forth the "pay first, litigate later" requirement and prohibits class claims unless verified by each member of the claim. BACKGROUNDIDISCUSSION This Ordinance was introduced at the City Council meeting on February 1, 2012 for first reading, and at that meeting Ordinance 1349 was approved by the City Council. The Ordinance amends Section 10.19 of the Municipal Code to add language which requires persons challenging the payment of taxes, fees, fines and other payments to the City to make such payments prior to commencing any actions to recover any payments. That provision will protect the City against delay tactics that could preclude payment of taxes, fees or fines legitimately due and owning to the City for several years_ RECOMMENDATION Staff recommends that the City Council adopt Ordinance 1349 on second reading, read by title only and waive any further reading thereof. ATTACHMENT Attachment #1, Ordinance 1349 ATTACHMENT #1 ORDINANCE 1349 ORDINANCE NO. 1349 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 10.19 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO CLAIMS FOR MONEY OR DAMAGES WHEREAS, Section 935 of the California Government Code authorizes local entities to adopt policies and procedures including, but not limited to, regulating claims against it for money or damages, which claims are not governed by any other statutes or regulations expressly relating thereto; and WHEREAS, Section 10.19 of the Baldwin Park Municipal Code regulates the requirements for filing claims against the City for money or damages not otherwise governed by the Government Claims Act; and WHEREAS, Section 10.19 of the Baldwin Park Municipal Code does not currently contain a requirement requiring a person challenging a claim against municipal taxes, fines or fees to pay the disputed amount prior to filing a lawsuit and a requirement; and WHEREAS, Section 10.19 of the Baldwin Park Municipal Code does not currently prevent a claim to be filed on behalf of a class of persons that is not verified by every member of that class; and WHEREAS, the City Council desires to amend Section 10.19 of the Baldwin Park Municipal Code to impose such a requirement. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The following subsections are hereby added to Section 10.19 of the Baldwin Park Municipal Code to read as follows: (N) Any claim shall be made in writing and verified by the claimant or by his or her guardian, conservator, executor or administrator. In addition, all claims shall contain the information required by Cal. Gov't Code § 910. The foregoing reference to Cal. Gov't Code § 910 shall not be construed to authorize a class claim; no claim may be filed on behalf of a class of persons unless verified by every member of that class. (0) In accordance with Cal. Gov't Code §§ 935(b) and 945.6, all claims shall be presented as provided in this section and acted upon by the City prior to the filing of any action on such claims and no such action may be maintained by a person, or his or her guardian, conservator, executor or administrator, who has not complied with the requirements of this section. Ordinance 1349 - Page 2 (P) Any action brought against the City upon any claim or demand shall confirm to the requirements of the Cal. Gov't Code §§ 940 through 949. Any action brought against an employee of the City shall conform to the requirements of the Cal. Gov't Code §§ 950 through 951. (Q) No injunction or writ of mandate or other legal or equitable process shall issue in any suit, action or proceeding in any court against the City or an officer thereof to prevent or enjoin the collection of taxes, fees or fines sought to be collected pursuant to any provision or resolution ordinance of the City for the payment of all taxes, fees or fines, unless and until said taxes, fees or fines, and any outstanding interest and penalties have been paid in full. SECTION 2. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE 7th day of March, 2012 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on February 1, 2012. Thereafter, said Ordinance No. 1349 was duly approved and adopted at a regular meeting of the City Council on March 7, 2012, by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK CITY OF BALDWIII► PARK e BALDWIN P • A - R • K TO: Honorable Mayor and Members of the City Council FROM: Joseph W. Pannone, City Attorney Vijay Singhal, Chief Executive Officer DATE: March 7, 2012 Y7 CITY COUNCIL AGENDA STAFF RE#& IT po Consent Ra en ar SUBJECT: Second reading of Ordinance 1350. Ordinance Amending Section 35.108 of the Baldwin Park Municipal Code Prohibiting Class Claims for Refunds of Utility User Taxes PURPOSE This report requests City Council approval of Ordinance 1350 adding language to subsection D of Section 35.108 of the Baldwin Park Municipal Code to prohibit class claims for a refund of the Utility Users Tax (UTT). BACKGROUND/DISCUSSION This Ordinance was introduced at the City Council meeting on February 1, 2012 for first reading, and at that meeting Ordinance 1350 was approved by the City Council. The Municipal Code is silent as to class claims. Recent case law suggests a local ordinance prohibiting class claims for tax refunds may be upheld. In an effort to protect the City's fiscal standing from future claims, the proposed code amendment would prohibit class claims for UUT refunds. RECOMMENDATION Staff recommends that the City Council adopt Ordinance 1350 on second reading, read by title only and waive any further reading thereof. ATTACHMENT Attachment #1, Ordinance 1350 ATTACHMENT #1 ORDINANCE 1350 CITY OF BALDWIN PARK ORDINANCE NO. 1350 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SUBSECTION 35.108 D OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CLASS CLAIMS AND REFUNDS OF THE UTILITY USERS TAX WHEREAS, the City has a Utility Users Tax (UUT) which has been effective since 1985, and codified at Chapter 35 of the Baldwin Park Municipal Code; and WHEREAS, that chapter does not address class claims being filed for refunds of payments made pursuant to the UUT; and WHEREAS, Section 935 of the California Government Code authorizes local entities to adopt policies and procedures including, but not limited to, regulating claims against it for money or damages, which claims are not governed by any other statutes or regulations expressly relating thereto; and WHEREAS, in the case of Ardon v. City of Los Angeles (52 Cal. 4th 241), the Court rejected the argument that the Government Code or the California Constitution prohibits class claims for refunds of UUTs. The Court also suggested that it would uphold a local ordinance that prohibits class claims; and WHEREAS, class claims have the potential to have a substantial financial impact on the City and its services; and WHEREAS, the City Council wishes to prohibit future class claims in an effort to maintain the fiscal soundness of the City. THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Subsection D of section 35.108 of the Baldwin Park Municipal Code is hereby amended to read as follows: (D) Any service user may obtain a refund of taxes overpaid, or paid more than once, or erroneously or illegally collected or received by the city, by filing a claim in the manner provided in division (A) of this section, but only when the service supplier establishes to the satisfaction of the Tax Administrator that the service user has been unable to obtain a refund from the service supplier who collected the tax. Nothing herein shall permit the filing of a single refund claim on behalf of a class or group of taxpayers. For class claims, every member of the class shall be required to file a claim as required by this section 35.108. Page 1 of 2 City of Baldwin Park Ordinance No. 1350 Page 2 of 2 SECTION 2. This ordinance shall be in full force and effect thirty (30) days after its final passage and adoption. PASSED, APPROVED, AND ADOPTED this 7th day of March, 2012. MANUELLOZANO MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on February 1, 2012. Thereafter, said Ordinance No. 1350 was duly approved and adopted at a regular meeting of the City Council on March 7, 2012 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK CITY COUNCIL AGENDA LIAR 0 7 is � STEM NO. %afe — CITY OF BALDWIN PARK STAFF REPORT BALDWIN P- A r R- K TO: Honorable Mayor and City Council Members FROM: Vijay Singhal, Chief Executive Office Lorena Quijano, Director of Finance DATE: March 7, 2012 SUBJECT: City of Baldwin Park's Comprehensive Annual Financial Report for the Fiscal Year ending June 30, 20'1'1 PURPOSE The purpose of this report is to present the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2011. BACKGROUND The CAFR represents the financial statements of the City and it includes a summary of all assets, liabilities, fund balances, revenues and expenses. The CAFR is composed of three main sections, an introductory section, the financial section and the statistical section; the CAFR is attached for your review. The CAFR has been audited by Vasquez & Company LLP and they have rendered an unqualified opinion (this is the highest) on the report. The purpose of the independent audit was to provide reasonable assurance that the financial statements of the City of Baldwin Park for the fiscal year ended June 30, 2011, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The financial statements are prepared in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB). The Government Finance Officers Association of the United States and Canada (GFOA) awarded a "Certificate of Achievement for Excellence in Financial Reporting" to the City of Baldwin Park for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2010. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. The report must satisfy both generally accepted accounting principles and applicable legal requirements. Staff has submitted the June CAFR June 30, 2011 February 15, 2012 Page 2 30, 2011 CAFR to the GFOA for another award and it is anticipated that once again the CAFR will earn this prestigious certificate. DISCUSSION The Comprehensive Annual Financial Report (CAFR) was completed in accordance with the Government Finance Officers Association guidelines and recommended format. The City Council may note that the report provides statistical data at the end of the report and that the Management's Discussion and Analysis outlines the City's financial highlights and overviews for Fiscal Year ending June 30, 2011. The City accounts for its transactions in various individual funds of which the General Fund is considered the Chief Operation Fund of the City. Other funds are restricted due to the respective funding sources and are set up separately based on the purpose of the fund. The following highlights information on the General Fund and provides information on the overall status of the City operations as reported on the June 30, 2011 CAFR: • General Fund Audited Cash • General Fund Revenues and Expenditures • General Fund Unreserved Fund Balance • Governmental Revenues by Source • Governmental Expenses and Program Revenues General Fund Audited Cash As of June 30, 2011 the audited cash balance was $5,546,416 which represented an increased of $237,174 as compared to the previous fiscal year. The following chart provides an overview of the cash balances as of June 30th for each of the last six fiscal years: $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2006 2007 2008 2009 2010 2011 As noted above, the City has been able to maintain its General Fund's cash balance around $5 million in the last three year and has significantly increased its cash position since fiscal year 2006 (and throughout the latest fiscal crisis). It is important for the City to maintain cash reserves for cash flow purposes since major revenues are received in CAFR June 30, 2011 February 15, 2012 Page 3 the latter half of the year. In addition, a healthy cash balance is necessary to cover contingencies and unexpected expenses related to possible disasters. General Fund Revenues and Expenditures The following provides a brief overview of General Fund revenues and expenditures trends, including transfers in and out (before any "Special Items ") over the last six years. $29.0 Revenues Expenditures As noted in the above trends, the city was impacted by the recession and it took a significant hit on its revenues during the 2008 to 2010 period. However, as noted above, the City has been able to curtail its expenditures thus ensuring that expenditures remained lower than revenues at June 30, 2011; for this year revenues exceeded expenditures by $659,768. This commitment by the City Council provided for a balanced budget that resulted in another increase to the General Fund reserves. General Fund Unreserved Fund Balance The City has a done a great job in increasing its Unreserved General Fund over the last six fiscal years. In fact, it has almost tripled since June 30, 2006. At June 30, 2011, the ending unreserved Fund Balance as reflected in the Balance Sheet was $5,906,643, which represented a $0.7 million increase from the previous year. The $5.9 is comprised of $2,477,618 committed to a 10% budget stabilization fund and $3,429,025 as unrestricted /unassigned fund balance. The City should be commended for the strong General Fund Reserves since many cities are currently in a deficit and /or have had to dip into a large part of their reserves in order to continue operations. The following chart provides the General Fund's Unreserved Fund Balance over this period of time. CAFR June 30, 2011 February 15, 2012 Page 4 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Reserves - General Fund (Unreserved) Actual 2006 Actual 2007 Actual 2008 Actual 2009 Actual 2010 Actual 2011 Fiscal Year Unreserved Fund Balance 1.953.646 3.040.415 4.809.166 5.167.396 5.213.836 5.906.643 The General Fund is also responsible for providing funding to other programs and services that are accounted for in other funds (such as the Self Insurance, Fleet Services, Information Technology, Parks and Summer Lunch Funds). A better measurement of the General Fund's overall financial condition is to review all of these funds combined. The following chart provides the combined General Fund, Supported and Subsidized Funds for the same period of time: Reserves - General Fund & Supported & Subsidized Funds (Unreserved) 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 - 1,000,000 Actual 2006 Actual 2007 Actual 2008 Actua12009 Actual 2010 Actual 2011 Fiscal Year Unreserved Fund Balance - 894,854 793,678 2,947,044 4,488,127 4,301,866 4,000,160 The reason why the combined fund balance has declined since 2009 and as is $1.9 million less than the General Fund as of June 30, 2011 is due to a deficit in the Self Insurance Fund, which accounts for all liability, property, and worker's compensation CAFR June 30, 2011 February 15, 2012 Page 5 claims. Numerous efforts had been made in the past to improve the performance of the city's insurance programs and to increase the reserves of the Self Insurance Fund. Between 2006 and 2009 the deficit in the Self Insurance Fund decreased significantly; however, since 2009 the deficit has increased primarily due to increased exposure levels of police related claims. Despite the increase in claims, the Self Insurance Fund deficit is almost 50% of the deficit in 2005. Governmental Revenues by Source The City receives various revenues from all of its governmental funds. The following represents the composition of these governmental revenues by source as of June 30, 2011: Revenue by Source: Governmental Activities As noted above, 53% of the City's major revenue source is comprised of taxes. These taxes include monies received from property taxes, sales taxes, tax increment, franchise taxes and utility user's taxes. Governmental Expenses and Program Revenues Within the governmental funds, there are some departments that generate revenues that directly offset some of the departmental expenses. In essence, expenses that are not offset by departmental generated revenues are paid by taxes and other sources of revenue shown in the pie chart in the previous section. For the most part, the only department which generates sufficient revenues to offset its expenses is the Community Development Department. This comparison is provided in the City's CAFR and is reflected below: CAFR June 30, 2011 February 15, 2012 Page 6 Expenses and Program Revenues: Governmental Activities 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 � � r M' Revenues Expenses cp The City remains cautious even though the recession has ended especially because it economic recovery is sluggish. In the past, the City has been able to offset decreases in revenues resulting from the economic times by tightly monitoring its expenditures. It has been able to balance the budget for the last few fiscal years and had ended in the positive; however, in fiscal year 2011/2012 the City is battling new challenges (such as increases in retirement costs and the need to fund retiree health). Redevelopment Agency On June 29, 2011 (a day before the end of the fiscal year) the Governor signed ABX1 26 and ABX 1 27 which essentially eliminated redevelopment agencies and gave agencies an option to pay a "ransom" payment in order to continue to exist. Subsequent to that date, local governments and the California Redevelopment Agency sued the State. On December 29, 2011, the Supreme Court made the decision to abolish redevelopment agencies effective February 1, 2012, without the option for agencies to submit a "ransom" payment to continue in existence. This decision was unexpected and will have adverse financial impacts on all cities; however, the extent of the impact is still being evaluated. There was legislation being proposed to extend the deadline from February 1, 2012 to April 15, 2012; however, that legislation was not successful. The June 30, 2011 financial report provides a summary of the various redevelopment transactions that were enacted during the year. Since the elimination recently occurred, the City is still evaluating the impacts. However, in terms of administrative costs, it is anticipated that the City will be able to absorb these costs during the 2011/2012 fiscal year. CAFR June 30, 2011 February 15, 2012 Page 7 FISCAL IMPACT The cost of the audit is $76,957 ($69,457 original cost plus an additional $7,500 that was incurred for the additional ARRA Programs that were required to be audited by the Federal Government). No additional appropriation is requested as the additional costs will be charged to the respective grants. RECOMMENDATION It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2011. ATTACHMENT 1. City of Baldwin Park Comprehensive Annual Financial Report for the Year Ended June 30, 2011. J -Win , r_ r 4 41,.y+�; � ... • . lye ...... -Y. � �,.::i_' - ��rts2�. �c •i��� -;+a V-? _ y „ i i ti (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE INTRODUCTORY SECTION Letter of Transmittal i City Officials v Organization Chart vi Certificate of Achievement for Excellence in Financial Reporting vii Award of Financial Reporting Achievement viii FINANCIAL SECTION Report of Independent Auditors Management's Discussion and Analysis Basic Financial Statements Government -wide Financial Statements: Statement of Net Assets 16 Statement of Activities 17 Fund Financial Statements Balance Sheet —Governmental Funds 18 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 21 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds 22 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 24 Statement of Net Assets — Proprietary Funds 25 Statement of Revenues, Expenses and Changes in Fund Net Assets — Proprietary Funds 26 Statement of Cash Flows — Proprietary Funds 27 Statement of Fiduciary Funds 28 Notes to Financial Statements 29 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — General and Major Special Revenue Funds 61 Schedule of Funding Progress 64 Notes to Required Supplementary Information 65 SUPPLEMENTARY INFORMATION Description of Nonmajor Governmental Funds 67 Combining Balance Sheet — Nonmajor Governmental Funds 70 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds 71 Combining Balance Sheet — Nonmajor Special Revenue Funds 73 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Special Revenue Funds 79 Combining Balance Sheet — Nonmajor Debt Service Funds 85 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Debt Service Funds 86 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE SUPPLEMENTARY INFORMATION (CONTINUED) Supplementary Information (continued) Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Nonmajor Special Revenue Funds 87 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Debt Service Funds 107 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual - Capital Project Funds 109 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Major Governmental Funds - Debt Service and Capital Projects 110 Enterprise Fund Description of Enterprise Fund 112 Statement of Net Assets — Enterprise Fund 113 Statement of Revenues, Expenses and Changes in Fund Net Assets — Enterprise Fund 114 Statement of Cash Flows — Enterprise Fund 115 Internal Service Funds Description of Internal Service Funds 116 Combining Statement of Net Assets — Internal Service Funds 117 Combining Statement of Revenues, Expenses and Changes in Fund Net Assets — Internal Service Funds 118 Combining Statement of Cash Flows — Internal Service Funds 119 Fiduciary Funds Description of Fiduciary Funds 120 Statement of Changes in Assets and Liabilities - Fiduciary Funds 121 Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards 122 STATISTICAL SECTION Net Assets by Component 127 Fund Balance of Governmental Funds 128 Change in Net Assets 129 Fund Balances of Governmental Funds 130 Changes in Fund Balances of Governmental Funds 131 Assessed Value and Estimated Actual Value of Taxable Property 132 Assessed Valuation by Tax District 133 Direct and Overlapping Property Tax Rates 135 Ten Principal Property Taxpayers 136 Property Tax Levies and Collections 137 Ratio of Outstanding Debt by Type 138 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE STATISTICAL SECTION (continued) Computation of Legal Debt Margin 139 Direct and Overlapping Bonded Debt 140 Full -time and Part -time City Employees 141 Pledged- Revenue Coverage — Tax Allocation Bonds 142 Demographic Statistics 143 Operating Indicators by Function 144 Capital Assets Statistics by Function 145 Per Capita Cost — General Governmental Expenditures by Function 146 Construction Activity 147 Ten Principal Employers 148 (This page intentionally left blank.) December 20, 2011 Honorable Mayor and City Council City of Baldwin Park Baldwin Park, California It is our pleasure to submit for your information the Comprehensive Annual Financial Report (CAFR) of the City of Baldwin Park for the fiscal year ended June 30, 2011. Financial Condition and Overview As of June 30, 2011, the General Fund cash balance is $5.5 million and the total General Fund Reserves is $5.9 million ($3.4 million is unassigned and $2.5 million is committed [based on the City's policy to maintain 10% of operating expenses as the minimum reserves for emergency purposes]). These reserves are healthy in spite of having had experienced the worst recession in many decades coupled with revenues that declined by more than $2 million since their peak in 2008. In addition to achieving healthy reserves, the City, through its Community Development Commission (the "Agency "), has continued to promote new businesses during these challenging economic times and was able to attract new companies thus creating new jobs and assisting in reducing economic blight. The following are some examples: On June 29, 2011, a new 46,600 square foot Superior Grocers opened within the 13- acre shopping center located in the Central Business District Redevelopment Project Area. • In the Sierra Vista Redevelopment Project area, a new dental office, Total Care Dental, and T- Mobile opened in the summer within the Sierra Center, filling a space once occupied by Hollywood Video. • Within the Baldwin Park Marketplace, 3 Men's Suits opened their store in February 2011 and Wells Fargo bank opened their new bank on June 26, 2011. The City will continue to promote new business opportunities while it tries to combat the negative effects of the State of California against Redevelopment Agencies. The latest attack against Redevelopment Agencies occurred on June 29, 2011 when the Governor signed AB1X 26 and AB1X27. Basically, AB1X 26 dissolves Agencies and AB1X27 allows Agencies to continue if the Agency pays certain amounts to the State (the Agency's payment was reduced from $2,090,636 to $1,815,809 after it filed an Appeal to the State). This legislation is discussed in detail in Note 19 to the Financial Statements. The California Redevelopment Agency (CRA) and the League filed a petition to overturn the legislations because they violate the Constitution; a decision is expected by January 15, 2012. The City and the Agency have adopted all the necessary documents that would allow it to pay the State if the Courts decide this is what is necessary to continue the operations of the Agency. Financial Statements and Management's Responsibility The financial statements are prepared in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB). This report consists of management's representations concerning the finances of the City of Baldwin Park, California. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, City management has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls have been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City's financial statements have been audited by Vasquez & Company LLP; a public accounting firm, fully licensed and qualified to perform audits of the State and local governments within the State of California. The purpose of the independent audit was to provide reasonable assurance that the financial statements of the City of Baldwin Park, California for the fiscal year ended June 30, 2011, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditors concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Baldwin Park, California's financial statements for the fiscal year ended June 30, 2011, are fairly presented in conformity with GAAP. The independent auditors' report is presented as the first component of the financial section of this report. The independent audit of the financial statements of the City was part of a broader, federally mandated "Single Audit" designed to meet the special needs of Federal grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal awards. These reports are available in the City's separately issued Single Audit Report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). This letter of transmittal is designed to compliment MD &A and the MD &A should be read in conjunction with it. Profile of the City of Baldwin Park The City of Baldwin Park was founded in 1887 and incorporated on January 25, 1956, under the general laws of the State of California. The City operates under Council -Chief Executive Officer form of government. The City's Mayor is elected at large every two years, and the City Council members are elected at large to four -year terms in alternate slates every two years. The City is located 17 miles east of Los Angeles, in the center of the San Gabriel Valley, and shares common boundaries with the cities of El Monte to the west, West Covina to the east and south and Irwindale to the north. Baldwin Park occupies 6.7 square miles. Infill residential development has increased the population from 50,554 in 1980 to 81,604 in 2010. The City is diversified with single family and multiple family housing development, commercial development and industrial development. Major businesses include Home Depot, Wal -Mart, Nichols Lumber & Hardware, Target, In N Out Burgers and Harley Davidson Sales. City Services The City provides a full range of municipal services. Services provided include police, street maintenance and improvements, transit, storm drains, recreation, public improvements, planning, zoning, and general administrative and support services. Financial data for all funds through which services are provided by the City have been included in this report based on the criteria adopted by the Governmental Accounting Standards Board (GASB), which is the authoritative body in establishing U.S. generally accepted accounting principles (GAAP) for local governments. As required by GAAP, these financial statements present the City (the primary government) and its component units (entities for which the government is considered to be financially accountable). Blended component units (although legally separate entities) are in substance part of the government's operations, and so data from these units are combined with data of the primary government. Budget The City of Baldwin Park adopts a comprehensive budget by department prior to the start of the fiscal year on July 1. The budget is further detailed by cost center (division) and character of expenditure, defined as Contractual Services, Personnel Services, Maintenance and Operations, and Capital Outlay. The ledgers of the City and its component units are maintained by the line item detail or object of expenditure. However, all budgetary controls are exercised at the department and fund level. Revenues are estimated annually and measured against actual revenues earned. Employee Benefits The City provides its full -time and eligible part -time employees retirement benefits. Members and their beneficiaries are provided benefits through defined benefit pension plans for both public safety employees and miscellaneous employees (City, Redevelopment Agency, and Housing Authority). These plans are part of the California Public Employees' Retirement System (CaIPERS). The City contributes to the plans based on amounts determined by CalPERS actuaries. The City also contributes the employees' required contributions or a portion thereof on their behalf and for their account. The City also provides post- retirement health benefits to its employees in accordance with agreements reached with the various employees bargaining groups. The City pays for retirees' health care premiums in these plans up to limits established in the agreements with the bargaining units. Additional information on the City's retirement and post - employment benefits can be found in Notes 13 and 14 in the notes to the financial statements. Local Economy and Economic Outlook The greatest recession since the great depression is officially over. However, the nation is still experiencing foreclosures, unemployment and the housing market remains at its lowest. Revenues for local governments in California have not recuperated due to reduced tax collections and decreased sales; thus many governments have had to face cuts and reductions in staffing, programs and services. Although the City of Baldwin Park experienced lower tax revenues due to the recession, in fiscal year 2010/2011 revenues also decreased due to changes in the policy related to impounding of vehicles. This resulted in decreases in police revenues related to Franchise Taxes and Vehicle Release Fees (of about $474,000 for both). Nevertheless, as of June 30, 2011, the City has been able to avoid significant impacts on its fiscal position, budget, services and programs. During the recession, the City was able to absorb the effects of the economic downturn due to the City's previous efforts in implementing revenue and expenditure restructuring programs. Thus the financial condition of the City's General Fund has strengthened and the reserves and cash balances have increased to more comfortable levels. For the upcoming 2011/2012 fiscal year, the City adjusted its revenue projections to new expected levels; note that no significant increases are expected even though the recession has ended. In addition, the City has adjusted its expenditures to absorb the CALPERS rate hikes. Overall, even though the City was able to absorb a significant portion of the CALPERS increases by eliminating all non -sworn vacancies and reducing certain operating expenses, it was not enough and the City had to use about $590,000 of its General Fund Reserves. The City will be reviewing various options, including new revenues or restructuring of employee benefits relating to both retirement formulas and contributions, for the upcoming years to minimize the further use of reserves. However, this will be difficult since the State of California's large spending deficits are on -going and the State will continue to be a threat to local governments as long as they continue to experience difficulties balancing their budget. GFOA Certificate of Achievement Award The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Baldwin Park for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2010. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. In order to be awarded a Certificate of Achievement a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements, and we are submitting it to GFOA to determine its eligibility for another certificate. Acknowledgements The preparation of this CAFR reflects the hard work, talent, and commitment of the staff members of the Finance Department. This document could not have been accomplished without the high level of professionalism and dedication that they bring to the City of Baldwin Park. We sincerely appreciate the dedication and commitment that the Finance Staff members bring to the City. We would also like to express our appreciation to Vasquez & Company LLP, the City's independent auditors, who assisted and contributed to the preparation of the Comprehensive Annual Financial Report. Special acknowledgement is given to the Mayor and City Council for their support and interest in directing the financial affairs of the City in a responsible, professional and progressive manner. iv 2;� g ��@ _ �Q�•. � \�� m ��«ar,aw ;2� s v <- � /± �� > . ;%a y� �� \��G��������. f :�, /�� ,.,f� e 2!! 3 :�z �^ ���: ` � ��'A9w« m!� pm a� (This page intentionally left blank.) ca (1) cu c 0 a� ca Q ufi`` r •_;�(J{(��,�k If7I�I�`�. �� �i IgI$�1 'J +y x 1 �c< '; , Fe}Y% #Y� 'syl WI (This page intentionally left blank.) �� '�. ;1: J �J rM1.� Jt } �.. �� �i. f.s r .�«� �'� S �. G T tt [�.'� �.F.wt�1'. :1Y��i. ca (1) cu c 0 a� ca Q m Lk ad 1 11 qFM BMW- xio IV -Wl- F71 v IV. 10A AiW it '* Ar�' 41 1 'gall - - - -------' (This page intentionally left blank.) ask am? olk tw �. E'ul ..a5 ` ;0 l ' l,j' I 3"y" i :�„' IE i € K€.. yy ' EII�.L� X14." 1 ,.�_€ J. .. :. ti.�;..I.�i� 3 'ii7�T •�*fi,'..,.,'�'=I •Y �.1. AF 6 1 A l i _:t� ,.wr (This page intentionally left blank.) City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 As management of the City of Baldwin Park ( "City "), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2011. Please read it in conjunction with the accompanying transmittal letter at the front of this report, and the basic financial statements, which follow this section. Financial Highlights ❖ The assets of the City exceeded its liabilities at June 30, 2011 by $106 million. This amount is referred to as the net assets of the City. Of this amount, $14 million is unrestricted net assets and may be used to meet the City's ongoing obligations to citizens and creditors. ❖ The City's net assets increased by $2.5 million during the past year; that is, total revenues were greater than total expenditures by $2.5 million. For FY 2010 -11, Revenues, including Special Items, increased by $3.0 million while Expenses decreased by $1.8 million over FY 2009 -10 levels. ❖ As of the close of the 2010 -11 fiscal year, the City's governmental funds reported combined ending fund balances of $38.4 million, an increase of $7.0 million over the prior fiscal year. The City's internal service funds, which are not reported as part of the City's governmental funds, have a negative fund balance of $1.5 million at June 30, 2011. ❖ As of June 30, 2011, the unassigned fund balance of the City's General Fund was $3.4 million and the committed fund balance was $2.5 million for a total of $5.9 million; this represents an increase of $0.7 million from the prior year. ❖ In the General Fund, revenues exceeded expenditures by $1.7 million, before other financing sources. ❖ The City's total long -term liabilities decreased by $0.35 million, or 0.4 %, during the fiscal year ended June 30, 2011, to a level of $78.6 million. Overview of the Financial Statements This discussion and analysis are an introduction to the City's basic financial statements, which consist of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also consists of supplementary information in addition to the basic financial statements. Government -wide Financial Statements. The government -wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private - sector business. The statement of net assets presents information difference between the two reported as net assets. may serve as a useful indicator of whether th e deteriorating. 5 on all of the City's assets and liabilities, with the Over time, increases or decreases in net assets financial position of the City is improving or City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). The government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities). The governmental activities of the City include general government, public safety, public works, community development, recreation, non - departmental, and interest on long -term debt. The government -wide financial statements include not only the City itself (known as the primary government), but also three legally separate entities, the Baldwin Park Redevelopment Agency, the Baldwin Park Housing Authority, and the Baldwin Park Public Financing Authority. The City is financially accountable for these entities and financial information for these blended component units is reported within the financial information presented for the primary government itself. The government -wide financial statements can be found beginning on page 16 of this report. Fund Financial Statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the City's funds can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating the City's near - term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the City's near -term financial decisions. Both the governmental fund balance sheet and the governmental fund statement of revenue, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains 36 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, the Housing and Community Development Fund, Future Development Fund, Low /Moderate Income Housing Fund, Redevelopment Agency Debt Service Fund, and Redevelopment Agency Capital Project Fund, each of which are considered to be major funds. Data from the other 30 governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements in the nonmajor governmental funds supplementary information section of this report. 9 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 The City adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate its compliance with this budget. The governmental fund financial statements can be found beginning on page 18 of this report. Proprietary Funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City uses an enterprise fund to account for its public housing operation. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for vehicle operation and maintenance, information services and self- insurance activities, including general claims liability and workers' compensation insurance. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the maintenance and operation of a public housing fund, which is considered a governmental fund in the government -wide financial statements. Conversely, the internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements in the supplementary information section of this report. The basic proprietary fund financial statements can be found beginning on page 25 of this report. Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial statements can be found on page 28 of this report. Notes to the Basic Financial Statements. The notes to the basic financial statements provide additional information that is essential to a full understanding of the data provided in the government - wide and fund financial statements. The notes to the basic financial statements can be found beginning on page 29 of this report. Other Information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits to its employees and a comparison of budgeted to actual results for the general and major special revenue funds. Required supplementary information can be found beginning on page 61 of this report. The combining statements referred to earlier in connection with nonmajor governmental funds and internal service funds are presented immediately following the required supplementary information. Combining and individual fund statements and schedules can be found beginning on page 67 of this report. 7 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 Government -wide Financial Analysis Net assets. As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City, net assets were approximately $106 million as of June 30, 2011. Net assets increased $2.5 million, or 2.4 %, during fiscal year 2010 -11. Assets increased 1.0% and liabilities decreased by 1.0% compared to June 30, 2010. By far the largest portion of the City's net assets at June 30, 2011 ($79.6 million, or 75.1 % of total net assets) reflects its investment in capital assets (e.g., land, infrastructure, buildings, machinery and equipment) less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Summary of Net Assets June 30, 2011 and 2010 Governmental Activities 2011 2010 ASSETS Cash and other assets $ 69,248,711 $ 63,643,314 Capital assets net of accumulated depreciation 119,512,421 123,293,430 Total assets 188, 761,132 186, 936, 744 LIABILITIES Current and other liabilities 4,136,136 4,489,883 Long -term liabilities 78,641,430 78,991,279 Total liabilities 82,777,566 83,481,162 NET ASSETS Invested in capital assets, net of related debt 79,629,227 82,368,940 Restricted 13,841,440 9,097,505 Unrestricted 12, 512, 899 11, 989,137 Total net assets $ 105,983,566 $ 103,455,582 As noted earlier, net assets may serve over time as a useful indicator of the City's financial position. In the case of the City, assets exceeded liabilities by $106 million at June 30, 2011. A portion of the City's net assets (13.1 %) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $12,512,899, may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City is able to report positive balances in all three categories of net assets, for the City as a whole. Governmental Activities. Governmental activities increased the City's net assets by $2.5 million for fiscal year 2010 -11. E:7 General Revenues Charges for services Grants and Contributions Taxes Sales taxes Property taxes Utility users taxes Tax increment Franchise taxes Other taxes Investment income Other income Total Expenses General government Public safety Public works Community development Recreation services Interest and fiscal charges Change in net assets before special items Special items Gain on sale of properties Items related to payment of loans Total special items Change in net assets Net assets, beginning Net asset, ending City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 Increase 2011 2010 (Decrease) 4,623,058 $ 4,265,231 $ 357,827 17,256,159 19,179,294 (1,923,135) 5,713,857 5,251,513 462,344 11,645,328 11,944,651 (299,323) 2,266,892 2,407,299 (140,407) 5,418,895 6,244,987 (826,092) 2,239,905 2,312,090 (72,185) 1,084,450 1,145,692 (61,242) 337,283 388,977 (51,694) 2,138, 900 1,963,572 175,328 52,724,727 55,103,306 (2,378,579) 4,408,497 3,142,685 1,265,812 18,776,862 18,810,685 (33,823) 13,533,300 13,549,660 (16,360) 11,018,139 14,060,899 (3,042,760) 4,477,346 4,383,579 93,767 3,355,401 3,424,605 (69,204) 55,569,545 57,372,113 (1,802,568) (2,844,818) (2,268,807) (576,011) 4,988,913 - 4,988,913 383,889 - 383,889 5,372, 802 5,372,802 2,527,984 (2,268,807) 4,796,791 103,455,582 105,724,389 (2,268,807) 105,983,566 $ 103,455,582 $ 2,527,984 Key elements of both increases and decreases in fiscal year 2010/2011 are as follows: An increase in charges for services of $357,827 related to (1) an increase in the amount received from vehicle license fees of about $135,000, the majority of which was related to a one time payments of monies due from the State for previous years; and (2) an increase of $252,000 in the collection of monies in the Community Development department related to building plan check fees, construction permits, code enforcement citation, public arts fees and payment of principal and interest relating first time home buyers loans. A decrease in the amount of grant monies received of $1,923,135. The main decrease reflects about $1.7 million in one -time monies received in fiscal year 2009/2010 from asset seizure funds, which was not received in the current year. An increase in sales tax revenues of $462,344 reflects the recent addition of a new business that is generating additional sales tax for the City. On the other hand, a decrease in property taxes of $299,323 is attributable to the sluggish economy and to reductions in assessed values by the Assessor's Office; thus decreasing local property taxes. Since Tax Increment is basically property tax, there was also a decrease. The decrease was a lot more significant at $826,092. M City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 • In terms of expenses, there was an increase in General Government of $1.2 million due to significant increases in the future costs of worker's compensation claims, reflected in the insurance fund and due to increases in depreciation costs for new vehicles purchased during the year, along with increases in the cost of fuel. A decrease of $3.0 million in Community Development expenses reflects decreases of about $700,000 in grants received and spent by the department, decrease in the issuance of CAL Home Grants of about $45,000; decreases in the amount paid of $1.9 million in the Debt Service Funds, mainly relating to the SERAF payment made in fiscal year 2010 of $1.8 million; and decreases in expenses of about $200,000 in both the General Fund and Capital Projects Fund. • Special Items reflect about $5 million in gains from the sale of properties to the Agency and about $380,000 in payment of loans made by the Agency to the City during the year. Expenses and Program Revenues- Governmental Activities 20,000,000 18,000,000 16,000,000 ............ . ............................... 14,000,000 12,000,000 10,000,000 1. 8,000,000 32° 6,000,000 t 4,000,000 xx Revenues 2,000,000 22 t MM t I , Expenses Revenues by Source- Governmental Activities 10 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 Financial Analysis of the City's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. Governmental Funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information may be useful in assessing the City's financing requirements. In fiscal year 2010 -2011, the City implemented GASB Statement #54 which substantially altered the categories and terminology used to describe "fund balance." The new categories are as follows: • Nonspendable fund balance (inherently nonspendable) • Restricted fund balance (externally enforceable limitations on use) • Committed fund balance (self- imposed limitations on use) • Assigned fund balance (limitation resulting from intended use) • Unassigned fund balance (residual net resources) Unassigned fund balance, previously referred to as unreserved fund balance, may serve as a useful measure of the City's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $38,433,103. Of the total fund balance $24,395,043 is nonspendable of which $6.9 million is related to long -term loans receivables, $11.4 million is for long -term advances to other funds, and $5.9 million is for property held for resale; $29,137,747 is Restricted of which $26.2 million is related to Special Funds and $2.9 million is for debt service; $4,139,852 is Committed of which $1.6 million is for the economic development fund and $2,477,618 is set aside specifically for General Fund reserves of ten percent based on the operating budget; and ($19,239,103) is Unassigned. The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the total fund balance is $17,077,153. Of this amount, $11.2 million is Nonspendable since its related to long -term advances to other funds, $2.4 million is Committed as noted above to maintaining a ten percent minimum in reserves and $3.4 million is unassigned. As a measure of General Fund liquidity, it may be useful to compare the unassigned fund balance to total fund expenditures. General Fund unassigned fund balance represents 15% of total general fund expenditures of $22,364,752. In addition to strengthening its fund balance, the City has also increased its General Fund cash reserves over the last five years, as noted below: $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2006 2007 2008 2009 2010 2011 11 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 The General Fund's Net Change in Fund Balance before Special Items was $659,768; this positive balance was attributed to lower personnel costs in departments which did not fill full -time vacancies that occurred during the fiscal year. The increase was despite a ($305,134) variance in the budget to actual revenues resulting from less collections in monies related to vehicle impounds. In total and after the special items, the City's General Fund decreased by $1.8 million during the current fiscal year due transfers made to the Future Development Fund. Both the Redevelopment Agency Debt Service and Capital Projects had decreases in the fund balance of $1,617,058 and $675,214, respectively that were due to lower revenues within the particular funds, the payment of Supplemental Revenue Augmentation Funds (SERAF), and the repayment of advances back to the City; these funds will be analyzed during the year in order to evaluate revenues and expenditure levels. Proprietary Funds. The City's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. Enterprise Funds. Net assets of the enterprise fund totaled $572,710 which includes a small increase in net assets of $14,725 for the year ended June 30, 2011. Internal Service Funds. The City's internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for its self- insurance activities, including liability insurance, and workers' compensation insurance, vehicle operations and maintenance, and information services. As of June 30, 2011, net assets of the internal service funds had a deficit of $1,493,028 and a decrease in net assets of $1,010,034. The decrease in the current year's net assets resulted from a significant increase in the amount of reserves set -aside for the future payment of potential losses to the City; the increase in reserves is based on current activity. The services provided by the internal service funds have been allocated to governmental functions, based on user percentages, in the government -wide financial statements. General Fund Budgetary Highlights In the General Fund, differences between the original budget and the final amended budget resulted in a slight increase in appropriation of $315,000 attributable to the police budget. Capital Asset and Debt Administration Capital Assets. The City's investment in capital assets for its governmental activities amounts to $119,512,424 (net of accumulated depreciation of $122,754,321) as of June 30, 2011. This investment in capital assets includes land, buildings, improvements other than building, infrastructure (roads, sidewalks, streetlights, etc.), and machinery and equipment. After reflecting the adjustments to capital assets for adoption of GASB 34 (previously discussed), the total decrease in the City's investment in capital assets for the current fiscal year was $3,781,006 before depreciation. 12 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 Capital Assets (Net of Accumulated Depreciation) June 30, 2011 and 2010 2011 2010 Capital assets, not being depreciated: Land $ 1,804,151 $ 1,194,139 Construction in progress 4,185,726 1,437,457 Total capital assets, not being depreciated 5,989,877 2,631,596 Capital assets, being depreciated: Buildings and improvements Equipment Vehicles and related equipment Infrastructure Total capital assets, being depreciated Less accumulated depreciation for: Buildings and improvements Equipment Vehicles and related equipment Infrastructure Total accumulated depreciation Total capital assets being depreciated, net Capital asset activity, net 31,906,756 9,144,897 4,372,184 190,853,031 236,276,868 11,347,572 7,300,705 3,930,439 100,175,605 122,754,321 31,906,756 8,149,532 4,519,356 190,853,030 235,428,674 10,815,512 7,050,224 3,699,637 93,201,467 114,766,840 113,522,547 120,661,834 $ 119,512,424 $ 123,293,430 Additional information on the City's capital assets can be found in note 7 to the basic financial statements of this report. Debt Administration. At the end of the current fiscal year, the City had total bonded debt outstanding of $41.818 million. Of this amount, $28,000 represents special assessment bonds to finance public works maintenance and improvement projects, $9.520 million represents lease revenue bonds, $9.720 million represents pension obligation bonds used to finance the unfunded liability of the safety retirement system, and $22.550 million represents tax allocation bonds issued for redevelopment projects. Reduction from last year was because of repayment of outstanding principal totaling $2.4 million. 13 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 Outstanding Debt June 30, 2011 and 2010 Long -term debt June 30, 2011 and 2010 (amounts rounded to nearest 000's) 2011 Bonded Indebtedness: Certificates of participation Assessment district bonds Tax allocation and refunding bonds Pension obligation bonds Lease revenue bond Other long -term debt: Capital lease obligations Other post - employment benefits Compensated absences Los Angeles County deferrals Notes and loans payable Total 28,000 22, 550, 000 9,720,000 9,520,000 248,000 3,038,000 1,337,000 17, 969, 000 6,827,000 2010 125,000 54,000 23, 620, 000 10, 645, 000 9,740,000 515,000 1,985,000 1,316,000 17, 408, 000 7,385,000 $ 71,237,000 $ 72,793,000 State statutes limit the amount of general obligation debt a governmental entity may issue to 15 percent of its total assessed valuation. The current debt limitation for the City is $169,945,222 which is significantly in excess of the City's outstanding general obligation debt. Additional information on the City's long -term liabilities can be found in note 9 to the basic financial statements of this report. Economic Factors and Next Year's Budget In the last few years, the nation experienced the greatest recession since the last depression. This has impacted all local governments including our City. However, in the years before the recession, we were able to successfully strategize on ways to combat future negative trends while also improving organizational effectiveness and program efficiencies. Thus our reserves gradually increased allowing us to fair much better than surrounding cities that had to use their reserves. Having said that, the City experienced some challenges due to the recession; mainly, the City's revenues were lower compared to the 2010/2011 budget and the City has now adjusted its revenues for the 2011/2012 budget to reflect the current economy. Nevertheless, the City is experiencing some growth in its sales tax resulting from a new manufacturing business; these additional revenues are offsetting some of the decreases that were experienced in some areas. In addition, the City is continuing to attract businesses, which included the opening of a new 46,600 square foot Superior Grocers that opened within the 13 -acre shopping center located in the Central Business District Redevelopment Project Area and the opening of other businesses such as 3 Men's Suits, T- Mobile and Wells Fargo Bank. 14 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2011 The biggest factor affecting us in 2011/2012 is the significant increase in CALPERS rates which forced the City to use its reserves to cover some of the increases; something it had not had to do in a very long time. We will be working diligently in 2012 to minimize any further use of reserves. Despite tough economic times, the City has continued its programs and the level of services it provides to the residents and the community. The performance of all programs has improved significantly and it is staff's endeavor to continue to improve overall city performance by continuing programs, encouraging business development programs and partnerships. The City is also implementing programs to promote healthy living through partnerships and outreach. The City intends to continue these programs in the next year while preserving and enhancing the safety and welfare of the community. Request for Information This financial report is designed to provide a general overview of the City's finances for readers of the financial statements. Questions concerning any of the information in this report or request for additional financial information should be addressed to the Department of Finance, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. 15 ASSETS Unrestricted cash and investments Restricted cash and investments Total cash and investments Intergovernmental receivables Property taxes receivable Other receivables, net Loans receivable Prepaids Deferred charges Property held for resale, net Pension asset, net of amortization Capital assets not being depreciated Land Construction -in- progress Capital assets, net of accumulated depreciation Building and improvements Equipment Vehicles and related equipment Infrastructure Total assets LIABILITIES Accounts payable Accrued interest Accrued other liabilities Deposits Due to other governmental agencies Unearned revenues Long -term liabilities: Due within one year Due in more than one year Other post - employment benefits Insurance liabilities- current portion Insurance liabilities- long -term portion Total liabilities City of Baldwin Park Statement of Net Assets June 30, 2011 $ 39,427,835 2,674,564 42,102,399 5,007,209 732,935 80,818 6,948,387 71,552 374,750 5,965,898 7,964,763 $ 1,804,151 4,185,725 20,559,183 1,844,191 441,745 90,677,426 119,512,421 188,761,132 2,331,238 710,106 529,385 388,051 93,440 83,917 3,150,000 65,048,476 3,037,652 1,350,000 6,055,302 82,777,566 NET ASSETS Invested in capital assets, net of related debt 79,629,227 Restricted for debt service 2,931,195 Restricted for low/moderate income housing 10,910,245 Unrestricted 12,512,899 Total net assets $ 105,983,566 The notes to the financial statements are an integral part of these financial statements. 16 O d N �++ O V CO) � m O C O N L a a y C � O � L C. U' M ' L .a U � � O U y � C � C O C r� � � L L � C. ++ 0 C C U — N O ' ' Cl) y R LO (O (O N O N •� O I,- O � M Gl y G1 y O o0 11;1 C:)- Lo O C. 0 00 O O O LO O x C C a N OP- M O W OM, M (O L— `. — M `. M 0 0 Z •- M Z a a y C � O � L C. U' M ' L .a U � � O U y � C � C O C r� � � L L � C. ++ 0 C C U — N O ' ' Cl) ,t N E � O 00 00 (O N (O Nt Cl) Cl) 00 N co co d � • U � M I� M N LO O I, O O O (O O 00 O r- O r- ' V M O O N I,- M I,- — — U, L O M O M M LO y _ NN O (O I- O y •— co Il- r%- N O Cl) > O LO LO O O N U y Il_ N O O (O In y O (O O MI�t O Nt y " O M M Lr C 00 (O Cl) 00 I%- LO O y O I%- M LO O C. -,t I-- L O � M LO - - M LO — W y U C V% L y ++ N d d °> > E N O E '> N Q N U L > L ``O r N O y w OL 0 0 y N Y 0 as � C E 0C�aaU�S Il (9 w II- LO LO N O M O O 00 N LO O O O LO M: O M w w O w� N O LO 00 In M 00 O (O � I,- 00 I LO I Id- Id- M O O M M Id- � (O I,- � N N O M— M M LO LO N N N CD M Q9 y y fn N x ai C x E ai > > x a x y x N y C U L ++ y Q O C' N fn L L O x ca =_ c �dinHLL 0 y 5 0 C7 M OINK NI(O 00 O 00 00 (O O 00 00 O LO LO 00 MINIM LoIM 00 00 I,- N LO co O M co LO � O FIN CD CD Q9 fn E N �• y y d � • U r0+ C N •- d Q > fn d O f3 '� L N y C C. f/1 C fn � _ rte+ O y y O H Q cm r C O C .- L C i aI O O tm 'a L O y y U •� � f3 fC fA Z Z ti ASSETS Pooled cash and investments Cash and investments with fiscal agents Property taxes receivable Intergovernmental receivables Loans receivable Other receivables, net Due from other funds Prepaids Advances to other funds Property held for resale, net Special Revenue 55,157 Housing and Low/ Community Moderate Development Future Income General Grant Development Housing $ 5,546,416 55,157 10,449,263 710,190 244,941 7,621 - 1,408,435 572,814 58 - 4,305,494 2,462,340 15,309 74 8,784 - 204,480 1,772,597 20,987 23,280 - 17,682,749 278,300 - - - - 5,965,898 Total assets $ 24,918,837 5,384,442 10,449,263 10,919,867 LIABILITIES AND FUND BALANCES Liabilities Accounts payable Accrued liabilities Deposits Due to other funds Advances from other funds Due to other governmental agencies Deferred revenue Total liabilities Fund balances Nonspendable Loans receivable Advances to other funds, net of accrued interest Prepaid items Property held for resale Restricted Lowand moderate income housing projects Special revenue funds Debt service funds Capital projects funds Committed to Economic development fund 10% budget stabilization fund Unrestricted $ 402,836 55,157 229 518,765 7,621 2,998 386,857 582,202 6,395 - 93,440 - 6,533,226 4,305,494 2,462,339 7,841,684 5,043,914 2,471,961 11,149,523 278,300 20,987 23,280 - - - 5,965,898 2,477,618 - - 2,482,008 38,948 10,449,263 - Unassigned 3,429,025 - - - Total fund balances 17,077,153 340,528 10,449,263 8,447,906 Total liabilities and fund balances $ 24,918,837 5,384,442 10,449,263 10,919,867 18 City of Baldwin Park Balance Sheet Governmental Funds June 30, 2011 Debt Service Capital Project Other Redevelopment Redevelopment Governmental Agency Agency Funds Totals 733,648 195,627 17,761,929 $ 35,397,073 986,434 - 1,688,130 2,674,564 350,490 137,504 - 732,935 - - 3,025,902 5,007,209 - 17,661,049 180,553 6,948,387 - - 17,640 41,807 1,608,275 857,777 - 4,443,129 - 544 8,123 52,934 - - 17,961,049 - - - 5,965,898 3,678,847 1,191,452 22,682,277 $ 79,224,985 50,825 7,815 1,670,454 $ 2,187,316 - - - 529,384 - - 386,250 386,250 1,936,663 1,813,481 1,343,315 6,068,913 300,000 17,661,049 - 17,961,049 - - - 93,440 - - 264,471 13,565,530 2,287,488 19,482,345 3,664,490 40,791,882 180,553 180,553 - - 11,427,823 544 8,123 52,934 - - 5,965,898 - - 2,482,008 15,744,881 26, 233,092 1,391,359 1,537,862 2,929,221 - 12,408 12,408 1,662,234 1,662,234 - 2,477,618 - (18,291,437) (128,274) (14,990,686) 1,391,359 (18,290,893) 19,017,787 38,433,104 3,678,847 1,191,452 22,682,277 $ 79,224,985 The notes to the financial statements are an integral part of these financial statements. 19 (This page intentionally left blank.) 20 City of Baldwin Park Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets June 30, 2011 Amounts reported for governmental activities in the statement of net assets are different because: Total fund balances $ 38,433,103 Deferred charges represent costs associated with the issuance of long -term debt, which are deferred and amortized over the life of the debt. The costs are reported as expenditures of current financial resources in the governmental funds. 374,750 Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds: Governmental capital assets $ 242,266,746 Less accumulated depreciation (122,754,325) 119,512,421 Loans receivable not expected to be collected in the current period are offset by unearned revenue in the funds. They have been recognized and are in net assets in the government -wide financial statements. 6,479,508 Accrued interest on long -term debt is not due and payable in the current period and is not reported in the funds. (710,106) Certain revenues in the governmental funds are deferred because they are not collected within the prescribed time period after year -end. Those revenues are recognized on the accrual basis in the government -wide statements. Unearned interest income on advances for administrative expenses $ 6,533,226 Interest on Low /Moderate Income Housing agreement 468,879 7,002,105 Long -term liabilities, including bonds payable, are not due and payable in the current period and therefore, are not reported in the funds. Tax allocation bonds $ (22,550,000) Lease revenue bonds (9,520,000) Improvement bonds (28,000) Pension obligation bonds (9,720,000) Notes payable (6,827,490) Compensated absences (1,336,773) Other postemployment benefits (3,037,652) County deferral (17,968,616) Capital lease obligations (247,597) (71,236,128) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government wide statement of net assets 7,964,763 Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The assets and liabilities of internal funds are included in governmental activities in the statement of net assets. Unrestricted net asset of the Internal Service Funds (1,906,483) Enterprise fund represents housing for low- income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the assets and liabilities of the enterprise fund are included in governmental activities in the statement of net assets. Unrestricted net asset of the Enterprise Fund 69,633 Net assets of governmental activities $ 105,983,566 The notes to the financial statements are an integral part of these financial statements. 21 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay: Public works Community development Debt service: Principal retirement Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Gain on sale of properties Transfers in Transfers out Net other financing sources (uses) Change in fund balances before special item Special items Gain on sale of properties Items related to payment of loans Items related to future developments Net special items Change in fund balances Beginning fund balances Ending fund balances 2,232,004 Special Revenue 16,007,714 40,445 - Housing and Low/ 850,585 Community Moderate 76,327 - Development Future Income General Grant Development Housing 340,528 10,449,263 8,447,906 $ 19,620,872 1,195,903 559,605 - 1,421,252 - - 336,705 17,618 83,830 557,261 1,677,505 - 1,507,339 - - 73,943 115,343 49,244 24,076,977 1,810,466 1,328,977 2,232,004 100,560 79,518 16,007,714 40,445 - 237,123 56,820 - 850,585 897,208 147,883 3,020,617 76,327 - - 6,980 16.709 - - - 6,715 22, 364, 752 1,178, 340 234,116 1,712,225 632,126 1,094,861 32,694 (1,085,151) (499,167) (1,052,457) (499,167) - 659,768 132,959 1,094,861 4,988,913 383,889 - (7,874,255) 10,449,263 (2,501,453) 10,449,263 - (1,841,685) 132,959 10,449,263 1,094,861 18,918,838 207,569 - 7,353,045 $ 17,077,153 340,528 10,449,263 8,447,906 The notes to the financial statements are an integral part of these financial statements. 22 City of Baldwin Park Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds Year ended June 30, 2011 Debt Service Capital Project Other Redevelopment Redevelopment Governmental Agency Agency Funds Totals 5,311,844 2,653,210 $ 28,781,829 - 24,330 583,935 - - 320,689 1,741,941 9,799 12,438 102,730 563,120 - - 14,913,701 17,148,467 - - 393,268 1,900,607 231,531 16,290 1,738,314 2,224,665 5,553,174 28,728 20,146,242 52,944,564 259,768 399,549 3,071,399 - 1,084,163 17,132,322 - - 5,066,073 5,360,016 3,248,905 289,535 5,436,774 10,870,890 - - 1,106,109 4,203,053 5,264,270 5,271,250 - 16,709 1,070,000 - 1,854,000 2,924,000 1,458,367 90,070 1,393,476 2,948,628 5,777,272 639,373 21,604,414 51,798,267 (224,098) (610,645) (1,458,172) 1,146,297 - 522,745 - 522,745 577,095 1,403,414 3,307,009 5,320,212 (1,941,668) - (1,794,226) (5,320,212) (1,364,573) 1,926,159 1,512,783 522,745 (1,588,671) 1,315,514 54,611 1,669,042 4,988,913 383,889 (2,575,008) (2,575,008) 5,372,802 (1,588,671) 1,315,514 (2,520,397) 7,041,844 2,980,030 (19,606,407) 21,538,184 31,391,260 1,391,359 (18,290,893) 19,017,787 $ 38,433,104 The notes to the financial statements are an integral part of these financial statements. 23 City of Baldwin Park Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes In Fund Balances to the Statement of Activities Year ended June 30, 2011 Amounts reported for governmental activities in the statement of activities are different because: Change in fund balance - governmental funds $ 7,041,844 Governmental funds report capital outlay as expenditures. In the statement of governmental funds. activities the cost of those assets is allocated over their estimated useful lives as Change in accrued interest on long -term debt $ depreciation expense. Compensated absences Capital outlay $ 4,353,649 Depreciation expense (7,711,914) (3,358,265) Revenues in the statement of activities that do not provide current financial of the internal service funds is reported with governmental activities. resources are not reported as revenues in the governmental funds. Enterprise fund represents housing for low- income elderly tenants. Since the Unearned interest income on advances for administrative expenses (397,767) Interest on Low /Moderate Income Housing agreement 47,290 (350,477) Long -term debt proceeds provide current financial resources to governmental Change in net assets of governmental activities funds, but issuing debt increases long -term liabilities in the statement of net assets. Costs associated with the issuance of long -term debt are reported as expenditures in the governmental funds, but deferred and amortized throughout the period during Mich the related debt is outstanding in the statement of net assets. Repayment of debt principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the statement of net assets. Principal repayment of capital lease obligation $ 12,538 County deferral received (560,619) Amortization of deferred costs of issuance (41,884) Principal repayments of notes payable 558,000 Principal repayments of bonds 2,366,000 2,334,035 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Accrual of other postemployment benefits (1,052,857) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government wide statement of net assets (1,137,824) Repayment of long -term receivables are treated as revenue in governmental funds, but the repayment reduces the long -term receivables in the statement of net assets. (229,251) Issuance of long -term receivables are treated as expenditures in governmental funds but are treated as increases in receivables in the statement of net assets 293,418 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Change in accrued interest on long -term debt $ 32,877 Compensated absences (20,757) 12,120 Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The net income of the internal service funds is reported with governmental activities. (1,010,034) Enterprise fund represents housing for low- income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the net loss of the enterprise fund is included in governmental activities. (14,725) Change in net assets of governmental activities $ 2,527,984 The notes to the financial statements are an integral part of these financial statements. 24 ASSETS Current assets Pooled cash and investments Accounts receivable Interest receivable Due from other funds Prepaid expenses Total current assets Noncurrent assets Capital assets: Equipment Less accumulated depreciation Net capital assets Total noncurrent assets LIABILITIES City of Baldwin Park Statement of Net Assets Proprietary Funds June 30, 2011 Governmental Activities Enterprise Internal Fund Service Funds $ 72,957 1,512 74,469 855,831 (352,754) 503,077 503,077 Total assets 577,546 Current liabilities Accounts payable Current portion of capital lease obligations Current portion of insurance liabilities Tenant security deposits Total current liabilities Noncurrent liabilities Capital lease obligations Workers' compensation liability General insurance liability Unemployment insurance liability Disability insurance liability Total noncurrent liabilities 3,035 $ 3,957,805 33,616 3,883 1,625,784 18,618 5,639,706 6,917,948 (6,256,896) 661,052 661,052 6,300,758 140,887 146,889 1,350,000 1,801 - 4,836 1,637,776 Total liabilities 4,836 100,708 5,022,899 937,403 20,000 75,000 6,156,010 7,793,786 NET ASSETS Invested in capital assets, net of related debt 503,077 413,455 Unrestricted 69,633 (1,906,483) Total net assets $ 572,710 $ (1,493,028) The notes to the financial statements are an integral part of these financial statements. 25 City of Baldwin Park Statement of Revenues, Expenses and Changes in Fund Net Assets Proprietary Funds Year ended June 30, 2011 Operating revenues Charges for services Other Governmental Activities Enterprise Internal Fund Service Funds $ 915 $ 4,129,727 31,902 200,924 Total operating revenues 32,817 4,330,651 Operating expenses Maintenance and operations Internal service charge Provision for insurance claims Depreciation Lease and equipment purchase Personnel services Contractual services Interest expense Total operating expenses Operating income (loss) Nonoperating income (loss) 30,459 667,454 - 126,900 5,100 2,948,486 11,983 377,436 - 126,406 - 601,389 - 468,984 - 17,795 47,542 5,334,850 (14,725) (1,004,199) Loss on sale of capital assets - (22,307) Interest income - 16,472 Total nonoperating income (loss) - (5,835) Change in net assets (14,725) (1,010,034) Total net assets - beginning 587,435 (482,994) Total net assets - ending $ 572,710 $ (1,493,028) The notes to the financial statements are an integral part of these financial statements. 26 Cash flows from operating activities Receipts from tenants, customers and users Payments to suppliers Payments to employees Payments for insurance Net cash provided by (used in) operating activities Cash flows from capital and related financing activities Proceeds from sale of capital assets Reduction in capital lease obligations Net cash used in capital and related financing activities Cash flows from non - capital financing activities Interfund advances Net cash provided by (used in) non - capital financing activities Cash flows from investing activities Interest received Change in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating income (loss) to net cash provided by (used in) operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation (Increase) decrease in accounts receivable Increase (decrease) in accounts payable Increase in prepaid expenses Increase in insurance liabilities Net cash provided by (used in) operating activities Supplemental schedule of noncash investing and financing activities Equipment acquired through capital lease City of Baldwin Park Statement of Cash Flows Proprietary Funds Year ended June 30, 2011 Governmental Activities Enterprise Internal Gii 4 Ccrvinc GiinrJc $ 32,815 $ 4,317,564 (16,174) (1,763,281) (17,419) (341,654) - (1,741,552) (778) 471,077 - 11,021 - (254,478) - (243,457) (61) 774,418 (61) 774,418 - 17,543 (839) 1,019,581 73,796 2,938,224 $ 72,957 $ 3,957,805 $ (14,725) $ (1,004,199) 11,983 377,436 - (13,087) 1,964 (95,487) - (520) - 1,206,934 $ (778) $ 471,077 $ 126,406 $ 122,027 The notes to the financial statements are an integral part of these financial statements. 27 Assets Pooled cash and investments Interest receivable Liabilities Accounts payable Deposit accounts: Canine donation Crime prevention Explorer Leagues, etc. Other Miscellaneous trust Court cost fees Contingecy deposits Engineering trust Police donations Bicycle Rodeo Donations Inmate welfund Offsite improvement bond Police foundation Pride program Police training SW rnteam/Interpreting Family impact /Domestic violence Family impact Revolving nuisance abatement Street signs Fingerprints - clients NPDES Refundable Deposit City of Baldwin Park Fiduciary Funds Statement of Fiduciary Assets and Liabilities June 30, 2011 $ 549,737 518 Total $ 550,255 Total $ 16,235 1,688 8,899 1,140 22,414 6,109 41,067 32 17,910 183,707 50 472 48,055 5,381 42,385 11,019 43,575 57,133 21,563 1,553 4,600 2,911 4,876 1,666 5,815 $ 550,255 The notes to the financial statements are an integral part of these financial statements. 28 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity The reporting entity "City of Baldwin Park" includes the financial activities of the Baldwin Park Redevelopment Agency, the Baldwin Park Housing Authority and the Baldwin Park Public Financing Authority, as well as the City. Although these entities are legally separate from each other, they are included within the scope of the reporting entity. The inclusion of an organization within the City of Baldwin Park reporting entity is based on the provisions of GASB Statement 39. These organizations are legally separate entities for which the City of Baldwin Park is financially accountable. The governing body of these organizations is substantially the same as the City Council. As a result, the financial statements of the individual component units described below are blended with the City's financial statements. Separate financial statements are available for the Baldwin Park Redevelopment Agency and can be obtained at Baldwin Park City Hall. Separate financial statements are not prepared for the Baldwin Park Housing Authority or the Baldwin Park Financing Authority. The City of Baldwin Park (the City), incorporated on January 25, 1956, is a general law city, which operates under a Council -Chief Executive Officer form of government. The City Council appoints the City Attorney, the Chief Executive Officer, and five department heads. Currently, the City is managed by an Executive Team. The Executive Team is composed of the Chief Executive Officer and six department heads. The City provides a broad range of services to its citizens, which include police protection, street construction and maintenance, parks and recreation, public improvements, planning and zoning, housing and community development and general and administrative support services. The Baldwin Park Community Development Commission (the Redevelopment Agency), formerly known as Baldwin Park Redevelopment Agency, was established on November 27, 1974, pursuant to the Health and Safety Code of the State of California. The Agency's purpose is to prepare and carry out plans for the improvement, rehabilitation and development of blighted areas within the boundaries of the City. There are currently two approved project areas. The Baldwin Park Housing Authority (the Housing Authority) was established on October 27, 1977 pursuant to the Health and Safety Code of the State of California. The Housing Authority's purpose is to oversee the administration of federally funded housing assistance programs. These programs are designed to provide affordable housing opportunities for low and moderate income residents of the cities of Baldwin Park, West Covina, Monrovia and South El Monte. The Baldwin Park Public Financing Authority (the Financing Authority) was established on April 6, 1988 between the City of Baldwin Park and the Baldwin Park Redevelopment Agency by execution of a joint exercise of powers agreement. The Financing Authority is governed by a five - member board consisting of the City Council. The Financing Authority's purpose is to acquire, finance, construct, manage and maintain or operate certain public capital improvements. 29 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City's financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The Governmental Accounting Standards Board (GASB) is the accepted standard - setting body for establishing governmental accounting and financial reporting principles. The City's more significant accounting policies are described below. Government -wide and Fund Financial Statements The statement of net assets and statement of activities (i.e., the government -wide financial statements) display information on all of the non - fiduciary activities of the primary government (the City) and its blended component units. Eliminations have been made to minimize the effect of interfund activity. Interfund services provided and used are not eliminated in the process of consolidation. These statements distinguish between the City's governmental and business -type activities. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees charged to external parties. The City reports its enterprise fund under governmental activities in the government -wide financial statements because the purpose of the fund corresponds with governmental activities and it is only partially self - supporting. Therefore, the City does not currently report any business -type activities. The statement of activities presents a comparison between direct expenses and program revenues for each function of the City's governmental activities and for each segment of the City's business -type activities. Direct expenses are those that are specifically associated with a program or function and are clearly identifiable to a particular function. Program revenues include 1) charges paid by the recipient of goods or services offered by the programs and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Proprietary funds distinguish operating revenues and expenses from non - operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's ongoing operations. The principal operating revenues of the City's proprietary funds are charges to customers for sales and services. Operating expenses for proprietary funds include cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non - operating revenues and expenses. When both restricted and unrestricted net assets are available for use, the City's policy is to use restricted resources first, then the unrestricted resources as they are needed. 30 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The accounts of the City of Baldwin Park (the City) are organized on the basis of funds, each of which is considered a separate accounting entity with a self - balancing set of accounts established for the purpose of carrying out specific activities or attaining certain objectives in accordance with applicable regulations, restrictions or limitations. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the last is excluded from the government -wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. All remaining governmental and enterprise funds are separately aggregated and reported as nonmajor funds. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recognized when earned and expenses are recognized when the liabilities are incurred regardless of the timing of related cashflows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers taxes and assessments associated with the current fiscal period to be available if they are collected within 60 days of the end of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Private sector standards of accounting and financial reporting issued prior to December 1, 1989, are generally followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private- sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent private- sector guidance. 31 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City reports the following major governmental funds: General Fund - The General Fund is the City's general operating fund. It is used to account for all financial resources, except those required to be accounted for in other funds. Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those for Capital Projects Funds) that are legally restricted to expenditures for special purposes. Major special revenue funds are: Housing and Community Accounts for revenues from the Department of Development Grant Fund Housing and Urban Development. These revenues must be expended to accomplish one of the following objectives: elimination of slum or blight, be of benefit to low and moderate income persons, or meet certain urgent community needs. The fund includes revenues from the BLOCK and HOME programs. Low/Moderate Income Accounts for monies set aside in accordance with Housing Fund Community Redevelopment Law for the provision of affordable housing for low and moderate income persons and families. Future Development This fund is to account for monies set -aside for economic development projects. Debt Service Funds - The Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long -term debt, including special assessment debt with governmental commitment. Redevelopment Agency Accounts for the receipt of resources and payment of Debt Service Fund debt incurred to develop the redevelopment project areas. Capital Project Funds - used to account for financial resources to be used for the acquisition or construction of major capital facilities. Redevelopment Agency This fund is used to account for financial resources to Capital Project Fund be used for the acquisition or construction of major capital facilities in the redevelopment project areas. Additionally, the City reports the following fund types: Governmental Funds Description for Special Revenue funds and Debt Service fund can be found on pages 67 to 69. Proprietary Funds Enterprise Fund - The Enterprise Fund is used to account for a 12 -unit complex occupied by elderly low- income tenants, who pay monthly rents to the City. 32 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Internal Service Funds - The Internal Service Funds are used to account for the financing of goods or services provided by one City department to the other departments or agencies on a cost reimbursement basis. These funds account for the revenues and expenses of the City's Fleet Services, Information Services and Internal Insurance. Fiduciary Funds Agency Funds - The Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent on behalf of employees, individuals, private organizations, other governments or other funds. These funds include resources held for seized assets, police training, donations for others, etc. Agency funds, which are custodial in nature, do not involve measurement of results of operations. Financial Statement Elements Cash and Investments Investments are stated at fair value, the value at which a financial instrument could be exchanged in a current transaction between willing parties other than a forced or liquidation sale. The City pools all nonrestricted cash for investment purposes. Interest income earned on pooled cash is allocated quarterly to the various funds based on their month -end cash balances. Interest income from restricted cash is allocated directly to the fund earning the income. Property Taxes The County of Los Angeles has the responsibility for property tax and assessment levies and collections. The County's property tax calendar is July 1 to June 30. Property taxes are an enforceable lien on the property as of the preceding January 1. Property tax bills, which include assessments, are levied June 30 and are due in equal installments on November 1 and February 1 of each property tax year. The City records property tax assessment revenues upon receipt or anticipated receipt from the County. Property taxes receivable reported in the fund statements are not offset by deferred revenues because they are collectable within 60 days of fiscal year end. Receivables and Payables Property, sales, use and utility user taxes related to the current fiscal year are accrued as revenue and accounts receivable and considered available if received within 60 days of year -end. Federal and State grants are considered receivable and accrued as revenue when reimbursable costs are incurred under the accrual basis of accounting in the government -wide statement of net assets. The amount recognized as revenue under the modified accrual basis of accounting is limited to the amount that is deemed measurable and collectable. Earned but unbilled revenue is recognized as revenue and accounts receivable in the enterprise funds. Interfund Transactions Interfund transactions are reflected as either loans, services provided, reimbursements or transfers. Loans are reported as receivables and payables as appropriate, are subject to elimination upon consolidation and are referred to as either "due to /from other funds" (i.e., the current portion of interfund loans) or 33 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) "advances to /from other funds" (i.e., the noncurrent portion of interfund loans). Any residual balances outstanding between the governmental activities and the business - type activities are reported in the government -wide financial statements as "internal balances ". Advances between funds, as reported in the fund financial statements, are offset by a nonspendable fund balance account applicable governmental funds to indicate that they are not available for appropriation and are not available financial resources. Services provided, deemed to be at market or near market rates, are treated as revenues and expenditures /expenses. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental and proprietary funds are netted as part of the reconciliation of the government -wide presentation. Restricted Assets Certain proceeds of debt issues, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. Capital Assets Capital assets, which include land, buildings, improvements, vehicles, furniture, equipment and infrastructure assets (e.g., roads, bridges, curbs and gutters, sidewalks and lighting and drainage systems) are reported in the applicable governmental or business -type activities column in the government -wide financial statements. Capital assets are recorded at historical cost or estimated cost, if historical cost is not available. Contributed assets are recorded at their estimated fair value at the time received. The costs of normal maintenance and repairs that do not add value to the asset or materially extend lives are not capitalized. Capital assets are depreciated using the straight -line method over the following estimated useful lives: Building 60 years Machinery and equipment 3 to 20 years Vehicles and related equipment 5 to 15 years Roadway network 20 to 50 years Commuter rail network 50 years Sewer network 60 years Storm drain network 50 years It is the City's policy to capitalize all land, building, improvements, equipment and infrastructure assets, except assets costing less than $5,000. Interest incurred during the construction phase of capital assets of business -type activities is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Costs of assets sold or retired (and related amounts of accumulated depreciation) are eliminated from the accounts in the year of sale or retirement and the resulting gain or loss is included in the operating statement of the related activity. In governmental funds, the sale of general capital 34 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) assets is included in the statement of revenues, expenditures and changes in fund balances as proceeds from sale. Provision for depreciation of capital assets is computed using the straight -line method. Property Held for Resale Property held for resale is recorded at the lower of cost or fair value. A corresponding nonspendable fund balance account is recorded which indicates the asset does not represent available expendable resources. Compensated Absences It is the City's policy to record the liability for employees vested earned vacation, compensatory time off, etc. All vacation pay is accrued when incurred in the government -wide and proprietary fund financial statement. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. The City does not provide for the vesting of sick leave; therefore, no liability has been recorded. Self- Insurance Programs The City has initiated self- insurance programs for long -term disability and unemployment insurance claims. In addition, the City maintains a cash reserve to provide for the per- occurrence deductible on property damage, workers' compensation and general liability claims of $10,000, $500,000 and $300,000, respectively. These activities are accounted for in the Internal Insurance Service Fund. Operating revenues are primarily user charges to other funds and are planned to match estimated payments resulting from self- insurance programs, operating expenses and reinsurance premiums. The fund accrues the estimated liability for claims when such amounts are reasonably determinable and where the liability is probable. Further, the fund sets up a cash reserve for these known claims as well as for the estimated liability for such claims expected to be filed for incidents, which had occurred as of June 30, 2011. The calculation is based on ten -year historical trend analysis. The City is a member of the Independent Cities Risk Management Authority (ICRMA), a joint powers authority formed to provide liability insurance coverage for independent cities. Under the terms of the agreement with ICRMA, the City is insured for liability losses in excess of the $300,000 Self- Insurance Retention (SIR), with a liability limit of $2,000,000 per occurrence and workers' compensation losses in excess of the $300,000 Self- Insured Retention (SIR), with a liability limit of $1,000,000 per any one loss (see Note 16). Deferred Revenues Deferred revenues in governmental funds arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. 35 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Unearned revenues In the government -wide financial statements, unearned revenues arise when the City receives resources before it has a legal claim to them (e.g., when grant monies are received prior to the incurrence of qualifying expenditures). Long -term Obligations In the government -wide financial statements and proprietary fund types in the fund financial statements, long -term debt and other long -term obligations are recorded as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, if applicable, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the life of the related debt using the straight -line method. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual net proceeds received, are reported as debt service expenditures. Fund Balance In fiscal year 2010 -11, the City of Baldwin Park adopted Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Government Fund -type Definitions. Fund balance is the difference between the assets and liabilities reported in the City's governmental funds. There are generally limitations on the purpose for which all or a portion of the resources of a governmental fund may be used. The force behind these limitations can vary significantly, depending upon their source. Consequently, the fund balance reported in the annual financial statements is categorized into five components whereby each component identifies the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the fund can be spent. The five components of fund balance are as follows (See Note 11): • Nonspendable: Resources that are 1) not in spendable form, such as inventories, prepaids, long -term receivables, or non - financial assets held for resale, or 2) required to be maintained intact such as an endowment. • Restricted: Resources that are subject to externally enforceable legal restrictions; these restrictions would be either 1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or 2) imposed by law through constitutional provisions or enabling legislation. • Committed: Resources that are constrained to specific purposes by a formal action of the City Council such as an ordinance or resolution. The constraint remains binding unless removed in the same formal manner by the City Council. Council action to commit fund balance must occur within the fiscal reporting period while the amount committed may be determined subsequently. 36 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) • Assigned: Resources that are constrained by the City's intent to be used for specific purposes, but that are neither restricted nor committed. • Unassigned: Within the General Fund, the residual resources, either positive or negative, in excess of what can be properly classified in one of the other four fund balance categories. Within all other governmental funds, the negative residual resources in excess of what can be properly classified as nonspendable, restricted, or committed. Statement of Cash Flows For purposes of the statement of cash flows, cash equivalents are defined as investments with original maturities of 90 days or less, which are readily convertible to known amounts of cash and not subject to significant changes in value from interest rate fluctuations. The City considers all pooled cash and investments (consisting of cash and investments and restricted cash and investments) held by the City as cash and cash equivalents because the pool is used essentially as a demand deposit account from the standpoint of the funds. The City also considered all non - pooled cash and investments (consisting of cash with fiscal agent and restricted cash and investments held by fiscal agent) as cash and cash equivalents because investments meet the criteria for cash equivalents defined above. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 2 NET ASSETS /FUND BALANCES The governmental activities and business -type activities in the government -wide financial statements utilize a net assets presentation. Net assets are categorized as invested in capital assets (net of related debt), restricted and unrestricted. Invested in capital assets, net of related debt — This category groups all capital assets, including infrastructure, into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are attributable to the acquisition, construction or improvement of these assets reduce the balance of this category. • Restricted net assets — This category presents external restrictions imposed by creditors, grantors, contributors, laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation. Unrestricted net assets — This category represents the City's net assets, which are not restricted for any project or other purpose. 37 NOTE 3 NOTE 4 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY Deficit Fund Balance The following funds have deficit fund balances or net assets at June 30, 2011. Management expects to eliminate the deficits with subsequent revenue in the funds or transfers from the General Fund. Major Fund Redevelopment Agency Capital Project $ 18,290,893 Nonmajor Funds Nonmajor proprietary funds: Internal Insurance 1,992,152 Total funds $ 20,283,045 CASH AND INVESTMENTS At June 30, 2011, the City's cash and investments consist of: The City follows the practice of pooling cash and investments of all funds, except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income is allocated quarterly to the various funds based on monthly balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. Investment Policy The City's investment policy outlines the guidelines required to be used in effectively managing the City's available cash in accordance with the California Government Code. Summarized below are the investment vehicles that are authorized and certain provisions of the policy that address interest rate risk and concentration of credit risk. 38 Government -wide Fiduciary Fund Statement of Statement of Net assets Net Assets Total Unrestricted assets Cash and investments $ 39,427,835 $ 549,737$ 39,977,572 Restricted assets Cash and investments with fiscal agent 2,674,564 - 2,674,564 Total cash and Investments $ 42,102,399 $ 549,737 $ 42,652,136 Cash and investments at June 30, 2011 consisted of the following: Cash on hand $ 833 Deposits with financial institutions 4,839,965 Investments 37,811,338 Total cash and investments $ 42,652,136 The City follows the practice of pooling cash and investments of all funds, except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income is allocated quarterly to the various funds based on monthly balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. Investment Policy The City's investment policy outlines the guidelines required to be used in effectively managing the City's available cash in accordance with the California Government Code. Summarized below are the investment vehicles that are authorized and certain provisions of the policy that address interest rate risk and concentration of credit risk. 38 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2011. Pooled cash and investments Unrestricted cash and investments Less than 1 year 1 -5 years $ 39,977,572 $ - $ 39,977,572 - More than 5 years Total $ 39,977,572 39,977,572 Pooled investments - - - - Cash and investments with fiscal agents - - 2,674,564 2,674,564 Restricted cash and investments - - 2,674,564 2,674,564 Total cash and investments $ 39,977,572 $ - $ 2,674,564 $ 42,652,136 Concentration of Credit Risk Under GASB Statement No. 40, concentration of credit risk is the risk of loss attributable to the magnitude of the City's investment in a single issuer. As of June 30, 2011, the City's investments in First American Treasury Obligation Fund amounted to $1,236,639. 39 Maximum Allowable Maximum Investment Percentage Maturity Percentage per Issuer U.S. Treasury Obligations 365 days Unlimited N/A U.S. Agency Securities and Instrumentalities of Government 365 days Unlimited N/A Sponsored Corporation Negotiable Certificates of Deposit 365 days 30% N/A Time Deposits — Collateralized 365 days Unlimited $500,000 Time Deposits — Uncollateralized 365 days Unlimited $100,000 Banker's Acceptances 180 days 40% 30% Repurchase Agreements 180 days Unlimited N/A Commercial Paper rated A -1 by Standard and Poor's Corporation or P -1 by Moody's Investors 180 days 30% 10% Services, Inc. LAIF N/A Unlimited $40,000,000 Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2011. Pooled cash and investments Unrestricted cash and investments Less than 1 year 1 -5 years $ 39,977,572 $ - $ 39,977,572 - More than 5 years Total $ 39,977,572 39,977,572 Pooled investments - - - - Cash and investments with fiscal agents - - 2,674,564 2,674,564 Restricted cash and investments - - 2,674,564 2,674,564 Total cash and investments $ 39,977,572 $ - $ 2,674,564 $ 42,652,136 Concentration of Credit Risk Under GASB Statement No. 40, concentration of credit risk is the risk of loss attributable to the magnitude of the City's investment in a single issuer. As of June 30, 2011, the City's investments in First American Treasury Obligation Fund amounted to $1,236,639. 39 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Credit Risk on Pooled Deposits Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of a city's deposits. California law also allows financial institutions to secure city deposits by pledging first trust deed mortgage notes having a value of 150% of a city's total deposits. The City may waive collateral requirements for deposits, which are fully insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Custodial credit risk is the risk that in the event of a bank failure, the City's deposits may not be returned to it. In accordance with GASB Statement 40, deposits are exposed to custodial credit risk if they are uninsured and either: a. Uncollateralized b. Collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the depositor - government's name At June 30, 2011, the amount of the City's bank deposits' book balance was $4,839,965 while the corresponding bank balance was $5,339,076. Of the total bank balance, $250,000 was covered by FDIC while $5,089,076 was secured by pledged government securities not in the City's name. Credit Risk and Fair Value of Investments Investments are exposed to custodial credit risk if they are uninsured, unregistered and held by either: a. The counterparty b. The counterparty's trust department or agent but not in the government's name The City's investments are in external investment pools and in mutual funds, which are not exposed to custodial credit risk. Presented below is the minimum rating as required by (where applicable) the California Government Code, the City's investment policy, or debt agreement and the actual rating as reported by Standard & Poor's as of year end for each investment type. Minimum Not required Totals as of Legal Rating to be Investment Type June 30, 2011 Rating not available rated Unrated Local Agency Investment Fund $ 35,136,774 $ (1) $ - $ - $ 35,136,774 Held by bond trustee: Money Market Mutual Fund 2,203,764 Investment Agreement 470,800 Total cash and investments $ 37,811,338 (1) Not applicable (2) Acceptable to the Municipal Bond Insurer .s (1) - 2,203,764 (2) 470,800 $ 470,800 $ 2,203,764 $ 35,136,774 NOTE 4 NOTE 5 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 CASH AND INVESTMENTS (CONTINUED) Local Agency Investment Fund (LAIF) Cash on deposit with LAIF represents short -term demand deposits with the State Treasurer, who invests available cash balances of participating California government entities. The management of LAIF has indicated to the City that as of June 30, 2011, the estimated fair value of the pool, including accrued interest, was approximately $66.4 billion. The City's proportionate share of the estimated fair value is $35.1 million. LAIF's (and the City's) exposure to risk (credit, market or legal) is not currently available. Restricted Cash and Investments The City has monies held by financial institutions, which are restricted for the payment of certain notes and bonds. LOANS RECEIVABLE AND DEFERRED REVENUES Unearned revenues on the General Fund represent interest on interfund advances, which is not available for current operations. Loans Receivable and Unearned Revenues at June 30, 2011 consisted of the following: General Fund $ Special Revenue Funds: Loans receivable from Commercial Rehabilitation Program Loans receivable from Residential Rehabilitation Program Loans receivable from HOME Program Loans receivable from CalHOME Program Loans receivable from Single Family Repo Housing Loans receivable from Low /Moderate Income Housing, net Accrued interest from Low /Moderate Income Housing Loans Unearned Receivable Revenues - $ 6,533,226 45,811 45,811 357,374 357,374 3,948,120 3,948,120 134,743 134,743 39,000 39,000 1,954,460 1,954,460 agreement 468,879 468,879 Unearned grants - 83,917 Total $ 6,948,387$ 13,565,530 41 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 6 INTERFUND BALANCES At June 30, 2011, the City's interfund receivables and payables were as follows: Major governmental funds General Fund $ Housing and Community Development Low /Moderate Income Housing Redevelopment Agency Debt Service Fund Redevelopment Agency Capital Project Fund Total major governmental funds Advances Advances Due from Due to to from Other Funds Other Funds Other Funds Other Funds 386,857 17,682,749 $ 204,480 582,202 278,300 1,772,597 6,395 - 1,608,275 1,936,663 857,777 1,813,481 4,443,129 4,725,598 300,000 - 17,661,049 17,961,049 17,961,049 Nonmajor governmental funds - 1,343,315 - - Total governmental funds 4,443,129 6,068,913 17,961,049 17,961,049 Proprietary funds Internal Service Funds 1,625,784 Total proprietary funds 1,625,784 Total funds $ 6,068,913 6,068,913 17,961,049 $ 17,961,049 Due to and due from other funds: Amounts due to the General Fund and Internal Service Funds represent short -term borrowings by the nonmajor funds and Redevelopment Agency, to compensate for negative cash balances and general operations. These balances are expected to be repaid within the next fiscal year. The amounts due to Housing and Community Development from the Home Program represent the portion of the first time homebuyers loan repayments deposited to the Home Program Fund. The balance is expected to be paid in the near future. The amounts due to the Debt Service Fund represent loans due from the General Fund in previous years. The balances belong to the Debt Service Fund and are expected to be collected in near future. A portion of the amounts due to Low /Moderate Income Housing represent the accrued 20% set aside low- moderate income housing from tax increments. The balances are expected to be repaid within the next fiscal year. The remaining amounts due to Low /Moderate Income Housing represent borrowings from the 20% set aside low- moderate income by the Redevelopment Debt Service Funds to pay the Supplemental Educational Revenue Augmentation Funds (SERAF) obligation for FY 2009 -2010 and FY 2010 -11. The housing set -aside fund is scheduled to repay $1,312,140 borrowed from FY2009 -10 by June 30, 2015, and $294,933 borrowed from FY 2010 -11 by June 30, 2016 with no interest to accrue on the loan. 42 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 6 INTERFUND BALANCES (CONTINUED) If not repaid by the deadline, then the housing set -aside allocation is increased to 25% permanently as required by Assembly Trailer Bill ABX4 26. The amounts due to the Redevelopment Agency Capital Project Fund and Debt Service Fund represent short -term borrowings within the Redevelopment Agency Funds to compensate for negative cash balances. These balances are expected to be repaid within the next fiscal year. The amounts due to Building Reserve Capital Project Fund and Redevelopment Agency Debt Service Fund represent borrowings by the Low -Mod Income Housing Fund which will be repaid in the future. Advances to and advances from other funds General Fund advances to Redevelopment Agency The City has an agreement with the Baldwin Park Redevelopment Agency providing for the advance of funds to finance improvements and operations relating to and within the project areas. The Agency accrues interest on the original advances at LAIF's prevailing interest rate. At June 30, 2011, the City has advanced $17,682,749 which includes accrued interest of $6,533,226. The City's interfund transfers during the year were as follows: Transfers in Transfers out Major governmental funds General Fund $ 32,694 $ Housing and Community Development - Future Development - Debt Service Fund: Redevelopment Agency 577,095 Capital Project Fund: Redevelopment Agency 1,403,414 Total major governmental funds 2,013,203 Nonmajor governmental funds 3,307,009 Total governmental funds 5,320,212 Total funds $ 5,320,212 1,085,151 499,167 1,941,668 3,525,986 1,794,226 5,320,212 $ 5,320,212 The Baldwin Park Financing Authority Debt Service Fund received resources mostly from the Redevelopment Debt Service Funds for debt service payments. Transfers to other governmental funds were certain grants and capital projects. Transfer s funds for expenditures. 43 to fund the matching requirements on to proprietary funds were to provide City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 7 CAPITAL ASSETS Capital asset activity for the year ended June 30, 2011 was as follows: Capital assets not being depreciated: Land $ Construction in progress Total capital assets not being depreciated Balance 205,339 Balance July 1, Public works, including depreciation of June 30 2010 Increases Decreases 2011 1,194,139 610,012 1,804,151 1,437,456 2,748,269 4,185,725 2,631,595 3,358,281 5,989,876 Capital assets being depreciated: 205,339 Public safety 123,340 Public works, including depreciation of Buildings and improvements 31,906,755 - - 31,906,755 Equipment 8,149,532 1,025,294 29,929 9,144,897 Vehicles and related equipment 4,519,356 - 147,172 4,372,184 Infrastructure 190,853,031 190,853,031 Total capital assets being depreciated 235,428,674 1,025,294 177,101 236,276,867 Less accumulated depreciation for: Buildings and improvements 10,815,512 532,060 - 11,347,572 Equipment 7,050,223 250,482 - 7,300,705 Vehicles and related equipment 3,699,637 344,646 113,844 3,930,439 Infrastructure 93,201,467 6,974,138 100,175,605 Total accumulated depreciation 114,766,840 8,101,326 113,844 122,754,322 Total capital assets being depreciated, net Capital asset activity, net 120,661,834 (7,076,032) 63,257 113,522,545 $ 123,293,429 (3,717,751) 63,257 119,512,421 Depreciation expense was charged to functions of the governmental activities as follows: General government $ 205,339 Public safety 123,340 Public works, including depreciation of general infrastructure assets 7,088,622 Parks and recreation 94,694 Community development 325,739 Capital assets held by internal service funds are charged to various functions based on their usage of the assets 263,592 Total depreciation expense — governmental activities $ 8,101,326 .. City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 8 ACCOUNTS PAYABLE AND OTHER CURRENT LIABILITIES Composition of accounts payable and other current liabilities is as follows: Major governmental funds General Fund Housing and Community Development Grant Low /Moderate Income Housing Redevelopment Agency Debt Service Fund Redevelopment Agency Capital Project Fund Total major governmental funds Nonmajor governmental funds Total funds NOTE 9 LONG -TERM LIABILITIES Changes in Long -term Liabilities Summary of changes in long -term liabilities during the year ended June 30, 2011 (in $ thousands): Accrued Vendors Liabilities Deposits Total $ 402,836 $ 518,765 $ $ 921,601 55,157 7,621 62,778 229 2,998 3,228 50,825 - 50,825 7,815 $ 44,184 7,815 516,862 529,384 1,046,247 1,670,454 - 386,250 2,056,704 $ 2,187,316 $ 529,384 $ 386,250 $ 3,102,951 NOTE 9 LONG -TERM LIABILITIES Changes in Long -term Liabilities Summary of changes in long -term liabilities during the year ended June 30, 2011 (in $ thousands): 45 Balance Balance Due July 1, June 30, Within 2010 Increases Decreases 2011 One Year Bonded indebtedness $ 44,184 2,366 $ 41,818 $ 2,418 Notes payable 7,385 - 558 6,827 585 County deferral 17,408 561 - 17,969 - Compensated absences 1,316 21 - 1,337 Other postemployment benefits 1,985 1,652 599 3,038 - Capitalleases 515 - 267 248 147 Total $ 72,793 2,234 3,790 $ 71,237 $ 3,150 45 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Bonded Indebtedness At June 30, 2011, bonded indebtedness consisted of (in $ thousands): Lease Revenue Bonds: Financing Authority Community Center Oct -04 Aug -34 3.75-5.0 10,840 9,520 Pension Obligation Bonds 2007- Series A -1 Date Final Interest Amount 9,720 Tax Allocation Bonds: Issued Maturity Rate % Issued Outstanding Improvement Bonds: Financing Authority Series A Jan -90 Aug -19 6.65-7.75 Baldwin Avenue Jul -01 Sep -11 6 132 17 Bogart Avenue Jul -01 Sep -11 6 84 11 Total special assessment bonds 10,215 8,720 216 28 Lease Revenue Bonds: Financing Authority Community Center Oct -04 Aug -34 3.75-5.0 10,840 9,520 Pension Obligation Bonds 2007- Series A -1 Apr -07 Jun -18 5.06 -5.30 12,810 9,720 Tax Allocation Bonds: Financing Authority Series A Jan -90 Aug -19 6.65-7.75 14,205 4,065 San Gabriel River Project May -98 Aug -21 3.75-5.25 11,875 5,365 Merged Project Jun -00 Sep -30 4.20-5.75 10,215 8,720 Financing Authority Series 2003 Dec -03 Aug -21 1.75-5.25 6,265 4,400 Total tax allocation bonds 42,560 22,550 Total bonded indebtedness $ 67,426$ 41,818 Sources of Debt Service Special assessment bonds interest and principal redemptions are to be funded by future assessments against properties in the Districts. Interest and principal redemptions for lease revenue bonds and certificates of participation are payable solely from lease payments made by the City to the Financing Authority as the rental for the Community Center and City's corporation yard, respectively. Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The City is in compliance with all the provisions of the bond covenants and the requirements regarding arbitrage rebates. EW City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Notes Payable Notes payable is composed of: Section 108 loan from the Department of Housing and Urban Development (HUD) for the City's real property acquisitions. The loan is payable annually from August 2008 through August 2021 with interest payable semi - annually with rates ranging from 5.25% to 5.46% during fiscal year 2006. The loan will be repaid through future HUD entitlements. $ 4,108,000 Promissory certificate from the Bank of West for the City's lease payments. The loan is payable annually from October 2009 through October 2017 with interest payable semi - annually at 4.05 %. 2,446,000 Other 273,490 $ 6,827,490 County Deferral The Agency and County entered into an agreement whereby the County will defer tax increment (County Deferral) generated within the project area to meet the Agency's debt service obligations. Only the County Deferrals for Sierra Vista accrue interest of 2.42 %. The County Deferrals are to be repaid whenever there are property tax revenues received by the Agency in excess of its debt payment requirements. The County Deferrals are recorded as revenue when received by the Agency. At June 30, 2011, the balance of the County Deferrals including interest was $17,969,000. The following are future scheduled Annual Debt Service Requirements (in $ thousands): Year ending Bonded Notes Capital Total Debt June 30, Indebtedness Payable Leases Total Interest Service 2012 $ 2,418$ 585$ 147$ 3,150$ 2,547$ 5,697 2013 2,585 614 84 3,283 2,389 5,672 2014 2,790 645 17 3,452 2,222 5,674 2015 3,000 676 - 3,676 2,040 5,716 2016 3,230 710 3,940 1,842 5,782 2017 -2021 13,075 2,835 15,910 6,075 21,985 2022 -2026 7,070 489 7,559 2,987 10,546 2027 -2031 5,230 - 5,230 1,254 6,484 2032 -2035 2,420 - 2,420 250 2,670 Indeterminate - 273 - 273 - 273 Total $ 41,818$ 6,827$ 248$ 48,893$ 21,606 $ 70,499 47 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Compensated Absences Payable The City's policies relating to compensated absences are described in Note 1. The outstanding balance at June 30, 2011, was $1,336,773. The liability for governmental activities is primarily liquidated from the general fund while the liability for business - type activities is liquidated from the enterprise funds. 1010119;6 11 1W 0 WiV4*1 The City has lease agreements for vehicles and equipment that meet the criteria for capitalization. The City reserves the right to purchase these items on any lease payment date. For the year ended June 30, 2011, the City did not enter into new lease agreements. The total capital lease obligations at June 30, 2011 amounted to $248,000, net of interest of $11,000. Lease payments for the fiscal year ended June 30, 2011 amounted to approximately $262,000. NOTE 11 FUND BALANCE Special Revenue Debt Service Capital Project Housing and Community Low/ Moderate Other Total Development Future Income Redevelopment Redevelopment Governmental Governmental General Grant Development Housing Agency Agency Funds Funds Fund Balances: Nonspendable Prepaids $ 20,987 $ 23,280 $ - $ - $ - $ 544 $ 8,123 $ 52,934 Property held for resale - - - 5,965,898 - - - 5,965,898 Advances to other funds, net of accrued interest 11,149,523 278,300 - - - - - 11,427,823 Loans receivable - - - - - - 180,553 180,553 Restricted for Housing and Community development - 38,948 - - - - - 38,948 Low and Moderate Income Housing Fund - - - 2,482,008 - - - 2,482,008 Redevelopment Debt SeMce - - - - 1,391,359 - - 1,391,359 Future Development - - 10,449,263 - - - - 10,449,263 Business Improvement Fees - - - - - - 168,675 168,675 Air Quality Improvement - - - - - - 479,792 479,792 Federal Asset Forfeiture - - - - - - 1,814,284 1,814,284 State Gasoline Tax - - - - - - 2,712,230 2,712,230 Bicycle and Pedestrian Safety - - - - - - 369 369 Proposition A - - - - - - 113,715 113,715 Proposition C - - - - - - 2,567,188 2,567,188 Street Light and Landscape - - - - - - 729,263 729,263 Residential Development Tax - - - - - - 4 4 Integrated Waste Management - - - - - - 246,425 246,425 Federal Surface Transportation Program - - - - - - 674,463 674,463 Assessment District - - - - - - 337,490 337,490 State Ass et Forfeiture - - - - - - 173,672 173,672 Local Law Enforcement Block Grant - - - - - - 14,458 14,458 Economic Development Administration - - - - - - 512 512 Traffic Congestion Relief _ _ _ _ _ - 49,402 49,402 Grants - - - - - - 336,512 336,512 Park Land and Public Art Fees - - - - - - 849,547 849,547 Storm Drain NPDS - - - - - - 28,173 28,173 Calhome Grant - - - - - - - - General Plan Fees - - - - - - 364,600 364,600 Housing Authority - - - - - - 2,980,987 2,980,987 Measure R - - - - - - 1,103,120 1,103,120 City Debt Service Fund - - - - - - 60,401 60,401 Pension Obligation Debt _ _ _ _ _ _ 694 694 Baldwin Park Financing Authority Debt SeNce - - - - - - 1,476,767 1,476,767 Building Reserve - - - - - - 12,408 12,408 Committed to Economic Development Act RewlNng Loan - - - - - - 1,662,234 1,662,234 10% Budget Stabilization Fund 2,477,618 - - - - - - 2,477,618 Unassigned 3,429,025 - - - - (18,291,437) (128,274) (14,990,686) Total Fund Balances $ 17,077,153 $ 340,528 $ 10,449,263 $ 8,447,906 $ 1,391,359 $ (18,290,893) $ 19,017,787 $ 38,433,104 i City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 11 FUND BALANCE (CONTINUED) The financial statements show an aggregate amount of $24,395,043 for nonspendable fund balances. Details of this amount are shown below: Fund Amount Details General $ 11,149,523 Advances to other funds General 20,987 Prepaids Housing and Community Development Grant 4,305,494 Loans Housing and Community Development Grant 278,300 Advances to other funds Housing and Community Development Grant 23,280 Prepaids Low /Moderate Income Housing 2,462,340 Loans Low /Moderate Income Housing 5,965,898 Property held for resale Redevelopment Capital Projects 544 Prepaids Federal Asset Forfeiture 1,156 Prepaids Economic Development Act Revolving Loan 45,811 Loans receivable Grants 450 Prepaids Calhome Grant 134,743 Loans receivable Housing Authority 6,517 Prepaids $ 24,395,043 The City's Fund Balance Policy delegates authority to the City Council to assign amounts, which are neither restricted nor committed, to be used for specific purposes for annual financial statement reporting. The City has no assigned fund balances as of June 30, 2011. When expenditures are incurred for purposes for which both restricted and unrestricted (committed, assigned, or unassigned) fund balances are available, the City's policy is to first apply restricted fund balance. When expenditures are incurred for purposes for which committed, assigned, or unassigned fund balances are available, the City's policy is to first apply committed fund balance, then assigned fund balance, and finally unassigned fund balance. i • City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 12 COMMITMENTS AND CONTINGENCIES There are various litigation and claims pending against the City, which have been considered in determining the estimated liability for self- insurance. The outcome of these cases and eventual liability to the City, if any, is unknown at this time. The City estimates that the self- insurance liability and cash reserve are adequate to cover any claims not otherwise covered by insurance. NOTE 13 RETIREMENT PLANS Plan Description: The City of Baldwin Park contributes to the California Public Employees Retirement System (PERS), an agent multiple - employer public employee defined benefit pension plan (miscellaneous plan) and a cost sharing plan (safety plan). PERS provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and City ordinance. Copies of PERS' annual financial report may be obtained from its executive office: 400 P Street, Sacramento, CA 95814. All permanent safety (police) and general personnel working 20 hours or more a week and temporary employees who have worked 40 hours a week for over six months are eligible to participate in PERS. Benefits vest after five years of service. General employees who retire at or after age 55 and police members who retire at or after age 50 with five years of credited service are entitled to retirement benefits. PERS also provides death and disability retirement benefits. These benefit provisions and all other requirements are established by state statute and City ordinance. Funding Policy: Participants are required to contribute 7% (9% for safety employees) of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate of annual covered payroll; the current rate is 8.829% for non - safety employees and 19.094% for safety employees. The contribution requirements of plan members and the City are established and may be amended by PERS. PERS Plan Amendments: During fiscal year 2002 -03, PERS required mandatory pooling of plans with less than 100 active members. As a result, the accrued actuarial liability and actuarial value of assets for the City's safety plan have been pooled with other government agencies. As of the date of pooling, differences between the City's normal cost and the pool's normal cost will be amortized over a five year period, at which time, the City's normal cost will approximate the pool's normal cost. Annual Pension Cost: The three -year trend information for PERS (In $ thousands) is presented below: 50 NOTE 13 RETIREMENT PLANS (CONTINUED) Fiscal Year Ended 6/30/2009 $ 6/30/2010 6/30/2011 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 Annual Pension Percentage of Prepaid Cost (APC) APC Contributed Pension Asset 4,223 100% $ 10,240 4,119 100% 9,103 4,424 100% 7,965 I010111MEi[ 9:W: 4101-11I;I1y11:jx0yVil4kill9 a11K Plan Description and Funding Policy The City of Baldwin Park provides postretirement health care benefits, as per the requirements of the Public Employees' Retirement System, with which the City contracts for health care benefits, for employees who retire while employed with the City. As provided by the Public Employees' Medical and Hospital and Care Act ( PEMHCA), the City has been under contract with CalPERS for medical plan coverage since at least 1999. As a PEMHCA employer, the City has chosen to satisfy its retiree medical benefit commitment using equal contribution approach, where it contributes exactly the same amount for retirees as contributed toward active employee medical plan coverage. The benefit level varies depending upon the bargaining group that represents the employee. Employees represented by S.E.W. Local 347 will receive a varying flat monthly amount that has been negotiated through the meet and confer process and all other employees will receive the equivalent of the single party premium for the plan of their choice that has been negotiated through the meet and confer process. Following is a description of the current retiree benefit plan: Eligible participants to the plan at January 1, 2011, the date of the latest actuarial valuation are as follows: Eligible active employees: Participating Not currently participating Eligible retirees 51 126 107 Subtotal 233 113 Total 346 S.E.W. employees Nonrepresented Benefit types provided Medical only Medical only Duration of benefits Lifetime Lifetime Required service 5 years 5 years Minimum age 50 50 Dependent coverage Yes Yes City Contribution 100% 100% City Cap $618 per month Minimum MEC allowed per PEMHCA Eligible participants to the plan at January 1, 2011, the date of the latest actuarial valuation are as follows: Eligible active employees: Participating Not currently participating Eligible retirees 51 126 107 Subtotal 233 113 Total 346 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 14 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) As of June 30, 2011, the City has not established a trust or equivalent that contains an irrevocable transfer of assets dedicated to providing benefits to retirees in accordance with the terms of the plan and that are legally protected from creditors. The City finances these postemployment benefits on a pay -as- you -go basis. Its share of the annual premiums for these benefits are payable as they become due. The cost of retiree health care insurance benefits is recognized as expenditure as insurance premiums are paid. For fiscal year ended June 30, 2011, $599,112 of postemployment benefit expenditures was paid. Annual OPEB Cost and Net OPEB Obligation The following table shows the components of the City's annual Other Post Employment Benefits (OPEB) cost for the year (based on 30 -year amortization), the amount of benefits and /or insurance premiums actually paid and the City's Net OPEB obligation as of June 30, 2011: The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2011 and 2010 were: Fiscal Year Annual OPEB End 06/30/11 $ 06/30/10 Cost Percentage of Annual Annual OPEB Contribution Cost Contributed 1,648,385 $ 599,112 36% 1,613,289 577,749 36% Net OPEB Obligation $ 3,037,652 1,984,795 Funded Status and Funding Projects The funded status of the plan as of June 30, 2011 based on the plan's most recent actuarial valuation date of January 1, 2011, was: 52 Amount Annual required contribution $ 1,649,385 Interest on net OPEB obligation as of June 30, 2010 89,316 Adjustment to the ARC (86,732) Annual OPEB cost (expense) 1,651,969 Premium payments including benefit payments (599,112) Contributions to irrevocable trust - Increase in net OPEB obligation 1,052,857 Net OPEB obligation - beginning of the year 1,984,795 Net OPEB obligation - end of the year $ 3,037,652 The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2011 and 2010 were: Fiscal Year Annual OPEB End 06/30/11 $ 06/30/10 Cost Percentage of Annual Annual OPEB Contribution Cost Contributed 1,648,385 $ 599,112 36% 1,613,289 577,749 36% Net OPEB Obligation $ 3,037,652 1,984,795 Funded Status and Funding Projects The funded status of the plan as of June 30, 2011 based on the plan's most recent actuarial valuation date of January 1, 2011, was: 52 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 14 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) Amount Actuarial accrued liability (AAL) $ 23,548,132 Actuarial value of plan assets - Unfunded actuarial accrued liability (UAAL) $ 23,548,132 Normal cost $ 629,271 The normal cost for the plan is the amount that the liabilities are expected to increase during the year based on increased eligibility and service. Normal cost is the value of benefits expected to be earned during the year, based on certain methods and assumptions. The Schedule of Funding Progress for OPEB is presented below. As presented based on the Actuarial Study of Retiree Health Liabilities as of January 1, 2011, the Unfunded Actuarial Accrued Liability (UAAL) ratio to covered payroll has increased from 204% to 216 %. Since the City has not established a trust, the plan is unfunded therefore the actuarial value of plan assets remains at zero. Unfunded Actuarial Unfunded Accrued Entry Age Accrued Liability Actuarial Liability Actuarial Actuarial Actuarial (Excess Assets) as Percentage of Valuation Accrued Asset [(A) -(B)] Funded Ratio Covered Covered Payroll Date Liability (AAL) Value (UAAL) [(B) /(A)} Payroll {[(A)- (B)] /(E)} (A) (B) ( C) (D) (E) (F) January 1, 2009 $ 22,320,143 $ $ 22,320,143 0.00% $ 10,932,861 204% January 1, 2011 23,548,132 23,548,132 0.00% 10,926,010 216% Actuarial Methods and Assumptions Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented in the required supplementary information section, presents multi -year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for the benefits. In the January 2011 actuarial valuation, the entry age normal actuarial cost method was used to value liabilities. Under the entry age normal cost method, an average age at hire and average retirement age are determined for eligible employees. The actuarial assumptions included (1) a 4.5% discount rate, (2) a 3.25% annual salary increase and (3) medical plan premiums (cost) rate increase of 9.5% for year 2009 decreasing by .5% every year until year 2017. The UAAL is being amortized as a level percentage of projected payroll over 30 years. Amortization of the unfunded AAL has been determined on a level percent of payroll over a closed 30 -year period established in the fiscal year ended June 30, 2009. The remaining amortization years used in developing the ARC for the City's fiscal year ending June 30, 2011 was 28 years. 53 NOTE 15 NOTE 16 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 DEFERRED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of their salaries until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. The plan assets are under the participants control and are principally invested in demand deposits and mutual funds and are held in trust for the exclusive benefit of the participants and their beneficiaries. At June 30, 2011, the amount held by trustee for employees is $6,345,608. INSURANCE PROGRAM Self- Insurance Programs The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions, injuries to employees; and natural disasters. These risks are covered by commercial insurance purchased from independent third parties. The City is a participant in the Independent Cities Risk Management Authority ( ICRMA), a public entity risk pool, formed to enable individual cities to join together to obtain certain liability and workers' compensation insurance coverages as a group, to self- insure, where necessary, and to obtain adequate liability coverages at an affordable cost. ICRMA has 31 member cities, and each city appoints one member to the ICRMA Governing Board.The City has a 2.47% participation in ICRMA, which is computed based on the City's self- insurance retention levels under the liability coverages selected. The City pays an annual premium to ICRMA for this liability and workers' compensation insurance coverage. ICRMA is considered a self- sustaining risk pool that will provide coverage for its members for up to $20,000,000 ($2,000,000 per occurrence) for liability claims, $1,000,000 for workers' compensation claims and $1,000,000 for employer's liability claims. Changes in the balances of claims liabilities for the three years ended June 30, 2011 were as follows: Year Claims and ended Beginning Changes in Claims Ending Insurance June 30, Balance Estimates Payments Balance General Liability 2011 $ 866,128 $ 189,980 $ 23,705 $ 1,032,403 2010 862,843 10,938 7,653 866,128 2009 1,139,185 (269,726) 6,616 862,843 Workers' Compensation 2011 5,331,065 1,825,315 783,481 6,372,899 2010 5,012,604 390,948 72,487 5,331,065 2009 5,110,602 (66,993) 31,005 5,012,604 There were no significant changes in insurance coverage as compared to last year and settlements have not exceeded coverage in any of the past three fiscal years. 54 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 16 INSURANCE PROGRAM (CONTINUED) Purchased Insurance Property Insurance – The properties of the City of Baldwin Park are covered by commercial insurance purchased from independent third parties. The City is currently insured according to a schedule of covered property submitted by the City to the insurance company. The total property insurance coverage is $38,397,400 at 90% coinsurance. Premiums for the coverage are paid annually and are not subject to retroactive adjustments. Adequacy of Protection During the past fiscal years none of the above programs of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. The City invests in various investment securities, including Local Agency Investment Fund (LAIF) which are exposed to various risks such as interest rate, market, and credit risks. Because of the level of risks associated with certain investment securities, it is at least reasonably possible that changes in the values of investment securities will occur in the near term and that such changes could materially affect the values of investments as of June 30, 2011. The actual amount of exposure as of December 20, 2011 is not determinable. NOTE 18 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS GASB No. 55 - GASB has issued Statement No. 55, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. The objective of this Statement is to incorporate the hierarchy of generally accepted accounting principles (GAAP) for state and local governments into the Governmental Accounting Standards Board's (GASB) authoritative literature. The Board does not expect that this Statement will result in a change in current practice. GASB No. 56 - GASB has issued Statement No. 56, Codification of Accounting and Financial Reporting Guidance Contained in the AICPA Statements on Auditing Standards. The objective of this Statement is to incorporate into the Governmental Accounting Standards Board's (GASB) authoritative literature certain accounting and financial reporting guidance presented in the American Institute of Certified Public Accountants' Statements on Auditing Standards. This Statement addresses three issues not included in the authoritative literature that establishes accounting principles — related party transactions, going concern considerations, and subsequent events. This Statement does not establish new accounting standards but rather incorporates the existing guidance (to the extent appropriate in a governmental environment) into the GASB standards. 55 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 18 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS (CONTINUED) GASB No. 57 - GASB has issued Statement No. 57, OPEB Measurements by Agent Employers and Agent Multiple- Employer Plans. This Statement establishes standards for the measurement and financial reporting of actuarially determined information by agent employers with individual - employer OPEB plans that have fewer than 100 total plan members and by the agent multiple - employer OPEB plans in which they participate. In addition, it clarifies requirements of Statements 43 and 45 related to the coordination of the timing and frequency of OPEB measurements by agent employers and the agent multiple - employer OPEB plans in which they participate. The requirements of this Statement apply to all state and local governmental agent multiple - employer OPEB plans that are administered as trusts, or equivalent arrangements, and to state and local governmental employers that participate in such plans. The provisions of this Statement related to the use and reporting of the alternative measurement method are effective immediately. The provisions related to the frequency and timing of measurements are effective for actuarial valuations first used to report funded status information in OPEB plan financial statements for periods beginning after June 15, 2011. GASB No. 58 - GASB has issued Statement No. 58, Accounting and Financial Reporting for Chapter 9 Bankruptcies. This Statement establishes accounting and financial reporting standards for all governments that have petitioned for relief under Chapter 9 of the U.S. Bankruptcy Code or have been granted relief under the provisions of Chapter 9, including governments that enter into bankruptcy and are not expected to emerge as a going concern. This Statement does not apply to troubled debt restructurings that occur outside of bankruptcy. The disclosures required by this Statement cease to apply for periods following the fiscal year in which the bankruptcy case is closed or the government has its petition dismissed. The requirements of this Statement are effective for periods beginning after June 15, 2009. Retroactive application is required for all prior periods presented during which a government was in bankruptcy. GASB No. 59 - GASB has issued Statement No. 59, Financial Instruments Omnibus. The requirements of this Statement will improve financial reporting by providing more complete information, by improving consistency of measurements, and by providing clarifications of existing standards. Applying the reporting provisions of Statement 31 for interest - earning investment contracts to unallocated insurance contracts improves consistency of investment measurements that are reported by pension and other postemployment benefit plans. Emphasizing the applicability of SEC requirements to 2a7 -like external investment pools provides practitioners with improved guidance. Limiting interest rate risk disclosures for investments in mutual funds, external investment pools, and other pooled investments to debt investment pools provides better guidance regarding the applicability of interest rate risk disclosures. Finally, addressing the applicability of Statement 53 to certain financial instruments refines which financial instruments are within the scope of that Statement. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2010. 56 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 18 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS (CONTINUED) GASB No. 60 - GASB has issued Statement No. 60, Accounting and Financial Reporting for Service Concession Arrangements. This Statement establishes guidance for accounting and financial reporting for SCAs. As used in this Statement, an SCA is an arrangement between a government (the transferor) and an operator in which all of the following criteria are met: a. The transferor conveys to the operator the right and related obligation to provide public services through the use and operation of a capital asset (referred to in this Statement as a "facility ") in exchange for significant consideration, such as an up -front payment, installment payments, a new facility, or improvements to an existing facility. b. The operator collects and is compensated by fees from third parties. c. The transferor determines or has the ability to modify or approve what services the operator is required to provide, to whom the operator is required to provide the services, and the prices or rates that can be charged for the services. d. The transferor is entitled to significant residual interest in the service utility of the facility at the end of the arrangement. The provisions of this Statement should be applied in financial statements of state and local governments that are prepared using the economic resources measurement focus. The provisions of this Statement are effective for financial statements for periods beginning after December 15, 2011. GASB No. 61 - GASB has issued Statement No. 61, The Financial Reporting Entity. Omnibus, an amendment of GASB Statements No. 14 and No. 34. This Statement modifies existing requirements for the assessment of potential component units in determining what should be included in the financial reporting entity, and financial reporting entity display and disclosure requirements. It applies to financial reporting by primary governments and other stand -alone governments, and to the separately issued financial statements of governmental component units. In addition, this Statement should be applied to nongovernmental component units when they are included in a governmental financial reporting entity. The provisions of this Statement are effective for financial statements for periods beginning after June 15, 2012. GASB No. 62 - GASB has issued Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre - November 30, 1989 FASB and AICPA Pronouncements. This Statement establishes accounting and financial reporting standards for the financial statements of state and local governments. The requirements of this Statement apply to accounting and financial reporting for governmental activities, business -type activities, and proprietary funds. The requirements in this Statement are effective for financial statements for periods beginning after December 15, 2011. 57 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 19 RECENT LAWS AND REGULATIONS AFFECTING REDEVELOPMENT AGENCIES For fiscal year 2011 -12 budget, the Governor of California has proposed to dissolve redevelopment agencies (RDA) and distribute their funds (above the amount necessary to pay outstanding debts) to other local agencies. The proposal has met significant opposition as the RDAs and local governments have asserted that the RDAs are an essential tool to promote local economic development in blighted urban areas. On June 29, 2011, AB1X 26 and AB1X 27 became effective. AB1X 26 (the "Dissolution Bill ") prescribes strict limits on what RDAs may do between its effectiveness date and October 1, 2011, when all RDAs will be legally dissolved unless the legislative body enacts an Ordinance pursuant to AB1X 27 (the "Continuation Bill ") committing itself to make payments to school districts and special districts (the "Continuation Payments "). Until enactment of the Ordinance, RDAs are prohibited from entering into new agreements or indebtedness, except as necessary to carry out "enforceable obligations" entered into prior to June 29, 2011. Enforceable Obligations are defined as bonds, loans, payments to the federal government or imposed by state law, judgments or settlements and contracts, including contracts necessary for the continued administration or operation of the RDA AB1X 27 establishes an Alternative Voluntary Redevelopment Program (the "AVRP "), whereby a RDAs will be authorized to continue to exist and carry out the provisions of the Redevelopment Law upon the enactment by the City Council of an ordinance to participate in the AVRP. AB1X 27 also requires the government agency to make specified annual remittances to the applicable auditor - controller, who shall allocate the remittances for deposit into a Special District Allocation Fund and intothe County Educational Revenue Augmentation Fund for allocation to educational entities. On July 18, 2011, the California Redevelopment Agencies (CRA) and the League of California Cities filed a petition asking the California Supreme Court to overturn AB1X 26 and AB1X 27 because they violate the Constitution. CRA and the League of California Cities also had requested that the Court issue a stay to prevent the legislation from going into effect until the Court can decide the lawsuit. The central claim for the challenge to AB1X 26 and AB1X 27 is that these bills violate Proposition 22, the constitutional amendment passed in November 2010 by 61 % of the state's voters and Article XVI, section 16, another voter initiative that set -up Tax Increment financing for RDAs. On August 11, 2011, the Court issued a partial stay regarding suspension of the effectiveness of AB1X 26 -27 until it can rule on the constitutionality of these two bills. The Court also agreed to hear the case on an expedited basis, in order to reach a decision before January 15, 2012, when the first payments under AB1X 27 would be due. 58 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 19 RECENT LAWS AND REGULATIONS AFFECTING REDEVELOPMENT AGENCIES (CONTINUED) Actions Taken by the City and Baldwin Park Community Development Commission On January 25, 2011, the City Council of the City of Baldwin Park approved the following actions: • City to sell to the Community Development Commission (CDC) certain parcels of land and parking easement for $5 million. Funds will come from the Low and Moderate Income Housing Trust Fund (LMIHTF) and will be set - aside in a separate fund for use in community development or redevelopment purposes. • Transfer of certain parcels from CDC non - housing fund to the CDC LMIHTF for $629,100. • CDC re- affirmed its loan from the City in the amount of $20.6 million for operating and administrative purposes. The amount includes principal of $13.7 million and interest of $6.9 million. Payment of this loan shall begin and will be made at the end of each fiscal year using available tax increment, after payment of bonded and other superior indebtedness. • CDC LMIHTF to repay $3.4 million to the City, of which $2.5 million is to be set -aside in a separate fund for use in future development or redevelopment of the community. Breakdown of this loan is as follows: Building Reserve (Fund 301) $ 2,575,008 San Gabriel River (Fund 831) 296,584 General Fund (Fund 100) 1,829 Operating and Administrative Fund (Fund 100) 525,580 $ 3,399,001 • CDC to repay $3.8 million to the City for administrative loans. Payments will come from the San Gabriel River Project and Sierra Vista Project. The funds will be set -aside in a separate fund restricted for future development or redevelopment of the community. In July, August and September 2011, the CDC took the following actions: • Adopted Ordinances and Resolutions, which declared the City and CDC's determination to make payments required by AB1X 27 and to comply with AVRP to ensure the continued exercise of redevelopment powers by the CDC. • The CDC filed an Appeal of AB1X 27 Remittance Amount to the State of California Department of Finance. On October 14, 2011, the Department of Finance informed the CDC that the payment was reduced from $2,090,636 to $1,815,809. 59 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2011 NOTE 19 RECENT LAWS AND REGULATIONS AFFECTING REDEVELOPMENT AGENCIES (CONTINUED) Effects of City Actions to the Financial Statements City's Management decided to reflect the financial effects of the City Council /CDC actions in the audited financial statements for fiscal year ended June 30, 2011. The City has affirmed that regardless of the Court decision in 2012, the City is committed to continue the activities of the CDC and remit the Continuation Payments. City believes that it will recover part, if not all, of its Advances to CDC (current balance is about $17.9 million) if CDC is continued. The City created a Special Revenue Fund called "Future Development Fund" to record the transfers of assets from the General Fund as of June 30, 2011, as discussed above and as approved by the City Council. Monies in the Future Development Fund are intended to be used for economic development projects. The current estimates for the payments to the State of California are $1.8 million for fiscal year 2011 -12 and over $495,000 for every fiscal year thereafter. If AB1X 27 is not invalidated by the courts, payments for subsequent years could be increased by a decision of the Legislature. NOTE 20 SUBSEQUENT EVENTS The City has evaluated events subsequent to June 30, 2011 to assess the need for potential recognition or disclosure in the financial statements. Such events were evaluated through December 20, 2011, the date the financial statements were available to be issued. Based upon this evaluation, it was determined that no subsequent events occurred that require recognition or additional disclosure in the financial statements. .8 REQUIRED SUPPLEMENTARY INFORMATION Expenditures General Fund Gain on sale of properties 4,988,913 Cu rre nt: Items related to payment of loans 383,889 Variance with Items related to future developments Budgeted Amounts 2,463,000 Final Budget 2,232,004 229,905 Public safety 16,137,500 Positive 16,007,714 Original Final Actual (Negative) Revenues (1,073) Community development 984,350 1,001,350 Taxes $ 19,700,000 19,700,000 19,620,872 (79,128) Licenses and permits 669,000 669,000 559,605 (109,395) Fines, forfeitures and penalties 1,670,000 1,670,000 1,421,252 (248,748) Use of money and property 235,000 235,000 336,705 101,705 Intergovernmental 388,000 388,000 557,261 169,261 Charges for services 1,876,800 1,876,800 1,507,339 (369,461) Other 227,200 227,200 73,943 (153,257) - Total revenues 24,766,000 24,766,000 24,076,977 (689,023) Expenditures Gain on sale of properties 4,988,913 Cu rre nt: Items related to payment of loans 383,889 383,889 Items related to future developments General government 2,463,000 2,461,909 2,232,004 229,905 Public safety 16,137,500 16,436,591 16,007,714 428,877 Publicvoorks 236,050 236,050 237,123 (1,073) Community development 984,350 1,001,350 850,585 150,765 Recreation services 3,218,350 3,218,350 3,020,617 197,733 Capital outlay: Public works - - - - Community development 65,000 65,000 16,709 48,291 Debt service: Principal retirement - - - - Interest and fiscal charges - - - - Total expenditures 23,104,250 23,419,250 22,364,752 1,054,498 Excess (deficiency) of revenues over expenditures 1,661,750 1,346,750 1,712,225 365,475 Other financing sources (uses) Transfers in 100,000 100,000 32,694 (67,306) Transfers out (1,671,930) (1,671,930) (1,085,151) 586,779 Net other financing sources (uses) (1,571,930) (1,571,930) (1,052,457) 519,473 Net change in fund balances before special items 89,820 (225,180) 659,768 884,948 Special items Gain on sale of properties 4,988,913 4,988,913 Items related to payment of loans 383,889 383,889 Items related to future developments (7,874,255) (7,874,255) Net special items (2,501,453) (2,501,453) Net change in fund balances 89,820 (225,180) (1,841,685) (1,616,505) Beginning fund balances 18,918,838 18,918,838 18,918,838 Ending fund balances $ 19,008,658 18,693,658 17,077,153 (1,616,505) 61 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Major Governmental Funds Year ended June 30, 2011 Special Revenue Housing and Community Development Grant Future Development 21,744 36,744 40,445 Variance with Variance with Budgeted Amounts 56,820 Final Budget Budgeted Amounts Final Budget 2,034,857 897,208 1,137,649 Positive Positive Original Final Actual (Negative) Original Final Actual (Negative) 533,734 - - 17,618 17,618 3,337,528 3,337,528 1,677,505 (1,660,023) - - 115,343 115,343 3,337,528 3,337,528 1,810,466 (1,527,062) 68,900 68,900 100,560 (31,660) 21,744 36,744 40,445 (3,701) 80,819 80,819 56,820 23,999 2,054,084 2,034,857 897,208 1,137,649 72,100 76,327 76,327 - 540,714 540,714 6,980 533,734 2,838,361 2,838,361 1,178,340 1,660,021 499,167 499,167 632,126 132,959 (499,167) (499,167) (499,167) (499,167) (499,167) (499,167) - 132,959 132,959 10, 449, 263 10, 449, 263 10, 449, 263 10, 449, 263 - - 132,959 132,959 10,449,263 207,569 207,569 207,569 - - 10,449,263 - 207,569 207,569 340,528 132,959 10,449,263 10,449,263 62 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual (Continued) Major Governmental Funds Year ended June 30, 2011 Revenues Taxes Use of money and property Other Expenditures Current: General government Community development Debt service: Principal retirement Interest and fiscal charges Special Revenue Low /Moderate Income Housing Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) $ 1,326,800 1,326,800 1,195,903 (130,897) 52,000 52,000 83,830 31,830 14,200 14,200 49,244 35,044 Total revenues 1,393,000 1,393,000 1,328,977 (64,023) 111,700 111,700 79,518 32,182 125,400 125,400 147,883 (22,483) 3,435 3,435 6,715 (3,280) Total expenditures 240,535 240,535 234,116 6,419 Excess (deficiency) of revenues over expenditures 1,152,465 1,152,465 1,094,861 (57,604) Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 1,152,465 1,152,465 1,094,861 (57,604) 7,353,045 7,353,045 7,353,045 - $ 8,505,510 8,505,510 8,447,906 (57,604) 63 City of Baldwin Park Schedule of Funding Progress Year ended June 30, 2011 Defined Benefit Pension Plan (California Public Employees' Retirement System) (in $ thousands) Safety Valuation Actuarial Actuarial Unfunded Funded Covered UAAL as a % of Date Liabilities Assets Liabilities Ratio Payroll Covered Payroll Actuarial (A) (B) (B -A) (A/B) (C) [(B -A) /C] 6/30/2007 7,986,055 6,826,599 1,159,456 85.5% 831,608 139.42% 6/30/2008 8,700,468 7,464,928 1,235,540 85.8% 914,841 135.06% 6/30/2009 9,721,675 8,027,159 1,694,517 82.6% 973,814 174.01% 6/30/2010 10,165,475 8,470,235 1,695,240 83.3% 955,981 177.33% (The schedule of the funding progress is for the entire risk pool) Miscellaneous Valuation Actuarial Actuarial Unfunded Funded Covered UAAL as a % of Date Liabilities Assets Liabilities Ratio Payroll Covered Payroll Actuarial (A) (B) (B -A) (A/B) (C) [(B -A) /C] 6/30/2007 41,722 46,483 -4,761 111.4% 5,576 - 85.38% 6/30/2008 44,632 42,337 2,295 94.9% 5,929 38.71% 6/30/2009 48,823 43,584 5,239 89.3% 5,624 93.15% 6/30/2010 53,040 45,458 7,582 85.7% 6,448 117.59% (The schedule of the funding progress is for the entire risk pool) Postemployment Benefit Plan •A Unfunded Actuarial Unfunded Accrued Entry Age Accrued Liability Actuarial Liability Actuarial Actuarial Actuarial (Excess Assets) as Percentage of Valuation Accrued Asset [(A) -(B)] Funded Ratio Covered Covered Payroll Date Liability (AAL) Value (UAAL) [(B) /(A)} Payroll {[(A)- (B)] /(E)} (A) (B) ( C) (D) (E) (F) January 1, 2009 $ 22,320,143 $ - $ 22,320,143 0.00% $ 10,932,861 204% January 1, 2011 23,548,132 23,548,132 0.00% 10,926,010 216% •A City of Baldwin Park Notes to Required Supplementary Information June 30, 2011 Basis of Presentation Budgets for the General Fund and certain Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles ( "GAAP "). Accordingly, actual revenues and expenditures are comparable to budgeted amounts. Budgetary Control and Accounting The City budget is prepared under the direction of the Chief Executive Officer. Revenues are budgeted by source. Expenditures are budgeted by function, with sub classifications by department, cost center, object of expenditure, and project. A cost center represents a particular area of operations within a department; for example, within the Police Department there are cost centers for the Chief of Police, Patrol, Investigations, Administration, Communications, and Records. Total budgeted expenditures of each Governmental Fund may not legally exceed such fund's appropriations. The City Council approves total budgeted appropriations and any amendments to total appropriations made during the year. This "appropriated budget" covers substantially all City expenditures, with the exception of Assessment District and Low /Moderate Income Housing Special Revenue Funds and Debt Service and Capital Projects funds, which have legally authorized "nonappropriated budgets ". Department heads are authorized to transfer budgeted amounts up to $10,000 between cost centers and any amount which does not alter total budgeted appropriations to a cost center, the Chief Executive Officer is authorized to transfer amounts in excess of $10,000. City Council approval is required for any overall increase in total appropriations to a fund. The legal level of budgetary control is the fund level. All appropriations lapse at year -ended are appropriated and budgeted again, if necessary. Supplemental appropriations during the year ended June 30, 2011 were not significant. Formal budgetary integration is employed as a management control device. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Such encumbrances are reappropriated into the City's budget for the next fiscal year. Under Article XIII B of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from the proceeds of taxes. If proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised rates, revised fee schedules or other arrangements. For the fiscal year ended June 30, 2011, proceeds of taxes did not exceed allowed appropriations. 65 City of Baldwin Park Notes to Required Supplementary Information June 30, 2011 Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2011 exceeded the appropriation by the following amounts in the following funds: Nonmajor Special Revenue Fund Federal Asset Forfeiture Federal Surface Transportation Program Storm Drain NPDS Measure R M. 75,800 11,950 103,246 33,047 (This page intentionally left blank.) SUPPLEMENTARY INFORMATION City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS The Special Revenue Funds account for the proceeds of specific sources that are legally restricted for expenditures related to specific purposes. Funds included are: Business Improvement Fees To account for the Parking and Business Improvement Area Law (AB -1693) revenue. The revenue is collected through a Citywide Business Improvement District and used by the Chamber of Commerce, under agreement with the City, to promote local business activities. Air Quality Improvement To account for monies received from the South Coast Air Quality Management District. These monies are to be used for programs that reduce air pollution from motor vehicles. Traffic Safety Fund To account for revenues derived from parking citations and fines or forfeitures related to violations of the vehicle code. According to State law, these revenues may only be used for traffic control and traffic safety related purposes. Federal Asset Forfeiture Fund To account for monies received from Federal agencies in Asset Forfeiture cases. These monies are restricted solely for law enforcement purposes. Park Maintenance District To account for revenues received from a City -wide Park Maintenance assessment district. The District is responsible for landscaping, tree trimming, irrigation and maintenance of parks within the City. State Gasoline Tax Fund To account for the City's share of tax revenues collected by the State on the sale of fuel for motor vehicles. The use of these funds is restricted to the construction, improvement, or maintenance of public streets. Bicycle and Pedestrian Safety To account for revenues received from the State under the Transportation Development Act. Their use is restricted to the construction of bicycle and pedestrian facilities. Prop A Fund To account for the City's share of an additional one -half percent sales tax that was approved by the electorate in November 1980 and is collected by the County of Los Angeles to finance certain transportation projects. Prop C Fund To account for the City's share of a sales tax increase approved by Los Angeles County voters in 1990 to fund transportation projects. Economic Development Act To account for the activity of several revolving business loan Revolving Loan Fund programs established with grant revenues made available through the Federal Economic Development Act. Street Light and Landscape To account for revenues received from a citywide Landscape Fund Maintenance District. The District is responsible for the maintenance of streetlights and the landscaping of median islands, parkways, street trees, and city parks. 67 City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS (CONTINUED) Residential Development Tax To account for fees received from developers constructing new residential units. These monies are used to help defray the cost of providing public services for the new residents. Integrated Waste Management To account for revenues received from AB939 fees. These Fund monies are used for waste management projects. Summer Food Program Fund To account for revenues received from the USDA, which are used to provide meals to youths. Federal Surface Transportation To account for monies received from the Federal government to Program Fund improve designated public right -of -ways. Prop A Parks Fund To account for monies received from the County to construct and improve parks. Assessment District Fund To account for the revenues collected through assessments of property owners within Assessment District 93 -1. Assessment District 93 -1 was formed to construct certain public improvements. Supplemental Law Enforcement To account for monies received from the State allocated by Service Fund AB3229 of 1996 for the Citizen Option for Public Safety (COPS) Program. State Asset Forfeiture Fund To account for monies received from State agencies in Asset Forfeiture cases. These monies are restricted solely for law enforcement purposes. Local Law Enforcement Block To account for monies received from the Federal government to Grant Fund be used for basic law enforcement purposes. Economic Development To account for monies received from the Economic Development Administration Grant Administration to improve designated public right -of -ways. Traffic Congestion Relief This fund was created to monitor the use of funds provided by the AB 2928 State of California for street and highway pavement maintenance, rehabilitation and reconstruction of necessary associated facilities such as drainage and traffic control devices. Energy Conservation This fund is used to account for the expenditures of the new energy efficient program that provides for non - energy related capital improvements. This fund is substantially funded out of current state and local grants, energy and operational savings. State Grants This fund is used to account for revenues and expenditures for various grants that are restricted for specific use. Parkland (Quimby) May only be solely utilized for the acquisition of new and rehabilitation of existing community park and recreational facilities. Public Art May be utilized for the design, acquisition, commission, installation, improvement, maintenance, and insurance of an Art Work; to support performing arts; for the acquisition and improvement of real property for displaying of Art Work; maintenance of Art Work, costs associated with administering the Art in Public Places Program (15% max). .: City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS (CONTINUED) Storm Drain NPDS These are developer fees to be used for storm drain protection, master planning updates and system upgrade. CaIHOME Grant This fund is used to account for revenues and expenditures for grants restricted for residential rehabilitation program. General Plan/Technology May be utilized toward activities that support and implement the goals and policies contained within the General Plan (i.e. Housing Element updates and Zoning Code changes). The technology portion of this fee shall only be utilized toward the purchase and on -going maintenance of an electronic permitting system for primary use by Building, Planning, Code Enforcement and Public Works. Housing and Coummunity This fund accounts for housing assistance programs, which include Development Block Grant Voucher, CIAP and New Construction, administered by the City's Housing Authority under the rules and regulations of the U.S. Department of Housing and Urban Development. Measure R These are similar to local return type funds to be used for traffic relief and transportation upgrades citywide over the next 30 years. These funds may be for projects such as pothole repairs, major street resurfacing, left -turn signals, bikeways, pedestrian improvements, streetscapes, traffic signal synchronization, local transit services and programs. DEBT SERVICE FUND Debt Service Fund is used to account for the accumulation of resources for, and the payment of debt. City This fund is used to account for the receipts and debt service payments on the City's assessment districts. Pension Obligation This fund is used to account for the receipts and debt service payments on the pension obligation bond. Baldwin Park Financing This fund accounts for the receipt of revenues and payment of debt Authority Debt Service incurred for the City's projects. Fund CAPITAL PROJECTS FUND Capital project fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities. Building Reserve This fund is used to account for the receipt of resources for the 2004 Community Center Lease Revenue Bonds. .• Assets Pooled cash and investments Cash with fiscal agent Intergovernmental receivables Loans receivable Other receivables, net Due from other funds Prepaids Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Debt service funds Capital projects funds Committed Unassigned Total assets $ Total liabilities City of Baldwin Park Combining Balance Sheet Nonmajor Governmental Funds June 30, 2011 Special Capital Revenue Debt Service Projects Funds Funds Funds Totals 17,688,776 60,690 12,463 $ 17,761,929 - 1,688,130 - 1,688,130 3,025,669 233 - 3,025,902 180,553 - - 180,553 17,550 90 - 17,640 8,123 - - 8,123 20,920,671 1,749,143 12,463 $ 22,682,277 $ 1,670,399 - 55 $ 1,670,454 386,250 - - 386,250 1,132,034 211,281 - 1,343,315 264,471 - - 264,471 3,453,154 211,281 55 3,664,490 180,554 - - 180,554 8,123 - - 8,123 15,744,881 - - 15,744,881 - 1,537,862 - 1,537,862 - - 12,408 12,408 1,662,234 - - 1,662,234 (128,275) - - (128,275) Total fund balances 17,467,517 1,537,862 12,408 19,017,787 Total liabilities and fund balances $ 20,920,671 1,749,143 12,463 $ 22,682,277 70 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Governmental Funds Year ended June 30, 2011 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Principal retirement Interest and fiscal charges Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances before special item Special item Change in fund balances Beginning fund balances Ending fund balances Special Capital Revenue Debt Service Projects Funds Funds Funds Totals $ 2,653,210 $ 2,653,210 24,330 24,330 320,689 320,689 63,366 39,339 25 102,730 14,913,701 - - 14,913,701 362,691 30,577 393,268 254,973 1,483,341 1,738,314 18,592,960 1,553,257 25 20,146,242 399,549 - - 399,549 1,084,163 - 1,084,163 5,059,541 6,532 5,066,073 5,436,774 - 5,436,774 1,106,109 1,106,109 5,264,270 - 5,264,270 - 1,854,000 1,854,000 - 1,393,476 1,393,476 18,350,406 3,247,476 6,532 21,604,414 242,554 (1,694,219) (6,507) (1,458,172) 907,925 1,713,259 685,825 3,307,009 (1,073,086) (38,842) (679,298) (1,791,226) (168,161) 1,674,417 6,527 1,512,783 74,393 (19,802) 20 54,611 - - (2,575,008) (2,575,008) 74,393 (19,802) (2,574,988) (2,520,397) 17,393,124 1,557,664 2,587,396 21,538,184 $ 17,467,517 1,537,862 12,408 $ 19,017,787 71 (This page intentionally left blank.) 72 Assets Pooled cash and investments Intergovernmental receivables Loans receivable Other receivables, net Due from other funds Prepaids Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Committed Unassigned Business Air Federal Park Improvement Quality Asset Maintenance Fees Improvement Forfeiture District $ 168,453 462,776 1,820,956 27,648 - 19,518 8,764 19,567 222 423 2,028 - - - 1,156 - Total assets $ 168,675 482,717 1,832,904 47,215 $ - 2,925 17,464 47,215 Total liabilities - 2,925 17,464 47,215 - - 1,156 168,675 479,792 1,814,284 Total fund balances 168,675 479,792 1,815,440 Total liabilities and fund balances $ 168,675 482,717 1,832,904 47,215 73 City of Baldwin Park Combining Balance Sheet Nonmajor Special Revenue Funds June 30, 2011 28,361 - 232,707 74,576 1,201 108,989 - - - - 168 - - - - - 45,811 - 28,361 - 232,707 74,576 47,180 108,989 - - - - 45,811 - 2,712,230 369 113,715 2,567,188 - 729,263 - - - - 1,662,234 - 2,712,230 369 113,715 2,567,188 1,708,045 729,263 2,740,591 369 346,422 2,641,764 1,755,225 838,252 74 Economic State Bicycle and Development Street Light Gasoline Pedestrian Prop A Prop C Act Revolving and Tax Safety Fund Fund Loan Landscape 2,738,752 337 346,100 2,639,339 1,707,602 751,439 - - - - 200 86,235 - - - - 45,811 - 1,839 32 322 2,425 1,612 578 1,755,225 838,252 2,740,591 369 346,422 2,641,764 28,361 - 232,707 74,576 1,201 108,989 - - - - 168 - - - - - 45,811 - 28,361 - 232,707 74,576 47,180 108,989 - - - - 45,811 - 2,712,230 369 113,715 2,567,188 - 729,263 - - - - 1,662,234 - 2,712,230 369 113,715 2,567,188 1,708,045 729,263 2,740,591 369 346,422 2,641,764 1,755,225 838,252 74 Residential Integrated Summer Development Waste Food Tax Management Program Assets Pooled cash and investments $ 4 586,338 1,204 Intergovernmental receivables - 74,443 - Loans receivable - - - Other receivables, net - 559 - Due from other funds - - - Prepaids - - - Total assets $ 4 661,340 1,204 Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Total liabilities Fund balances Nonspendable Loans receivable Prepaid items Restricted Special revenue funds Committed Unassigned Total fund balances $ - 28,833 1,204 - 386,082 - - 414,915 1,204 4 246,425 - 4 246,425 - Total liabilities and fund balances $ 4 661,340 1,204 75 City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2011 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 695,608 1,267 335,598 172,490 14,444 - - 1,576 - - 510 - 316 2,271 14 696,118 1,267 337,490 174,761 14,458 21,655 1,267 - 1,089 - 21,655 1,267 - 1,089 - 674,463 - 337,490 173,672 14,458 674,463 173,672 14,458 - 337,490 696,118 1,267 337,490 174,761 14,458 76 Economic Development Traffic Park Land Administration Congestion Energy and Public Grant Relief Conservation Grants Art Fees Assets Pooled cash and investments $ 512 228,494 - 848,746 Intergovernmental receivables - - 2,293,987 - Loans receivable - - - Other receivables, net - 114 801 Due from other funds - - - Prepaids - - 450 - Total assets $ 512 228,608 2,294,437 849,547 Liabilities and fund balances Liabilities Accounts payable Deposits and others Due to other funds Deferred revenue Total liabilities Fund balances Nonspendable Loans receivable Prepaid items Restricted $ 179,206 741,524 1,132, 034 - 83,917 179,206 1,957,475 450 Special revenue funds 512 49,402 336,512 849,547 Committed - - - - Unassigned - - - - Total fund balances 512 49,402 336,962 849,547 Total liabilities and fund balances $ 512 228,608 2,294,437 849,547 77 City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2011 Storm Drain CalHome General Plan Housing NPDS Grant Fees Authority Measure R Totals 40,166 6,462 393,384 2,581,429 1,119,228 $ 17,688,776 - - - 521,379 - 3,025,669 - 134,743 - - - 180,553 48 6 373 2,050 1,007 17,550 - - - 6,517 - 8,123 40,214 141,211 393,757 3,111,375 1,120,235 20,920,671 12,041 - 29,157 123,870 17,115 1,670,399 - - - - 386,250 - - 1,132,034 - 134,743 - 264,471 12,041 134,743 29,157 123,870 17,115 3,453,154 134,743 - 180,554 - 6,517 8,123 28,173 364,600 2,980,988 1,103,120 15,744,881 - - - - 1,662,234 - (128,275) - - - (128,275) 28,173 6,468 364,600 2,987,505 1,103,120 17,467,517 40,214 141,211 393,757 3,111,375 1,120,235 20,920,671 78 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures General government Public safety Public works Community development Recreation services Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances Business Air Federal Park Improvement Quality Asset Maintenance Fees Improvement Forfeiture District $ 68,178 - - 632,137 - - 319,018 - 880 1,692 9,029 - - 89,540 - - - - 54,297 1,523 69,058 91,232 382,344 633,660 27,500 - - - - - 745,722 - - - - 290,986 - 12,399 - - 72,285 - - 484,008 - - 314,145 11,462 99,785 12,399 1,059,867 786,456 (30,727) 78,833 (677,523) (152,796) - - - 152,798 - - - 152,798 (30,727) 78,833 (677,523) 2 199,402 400,959 2,492,963 (2) $ 168,675 479,792 1,815,440 - 79 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Special Revenue Funds Year ended June 30, 2011 State Bicycle and Gasoline Pedestrian Prop A Tax Safety Fund Economic Development Street Light Prop C Act Revolving and Fund Loan Landscape - - - - - 1,719,471 - - 24,330 - - - - - - - 1,671 - 6,817 33 1,055 10,967 4,438 1,041 1,889,842 50,000 1,125,961 949,318 - - 5,048 - 2,210 2,633 71,580 5,704 1,901,707 50,033 1,153,556 962,918 77,689 1,726,216 14,332 - 53,609 54,180 - 38,368 526,621 50,000 1,049,794 554,601 - 1,295,914 - - - - 16,806 - 2,681 - 59,156 15,146 - 40,259 - - - 629,780 - - 543,634 50,000 1,162,559 1,253,707 16,806 1,374,541 1,358,073 33 (9,003) (290,789) 60,883 351,675 - 230,567 73,851 - - (402,044) - (234,299) - - - (402,044) - (3,732) 73,851 - - 956,029 33 (12,735) (216,938) 60,883 351,675 1,756,201 336 126,450 2,784,126 1,647,162 377,588 2,712,230 369 113,715 2,567,188 1,708,045 729,263 I Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 81 Residential Integrated Summer Development Waste Food Tax Management Program 4 2,228 - - 316,822 108,297 - 1,100 - - 2,614 615 4 322,764 108,912 - 7,075 - - 320,480 - - - 188,180 - 327,555 188,180 4 (4,791) (79,268) 65,000 65,000 4 (4,791) (14,268) 251,216 14,268 $ 4 246,425 - City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 1,942 41 1,328 714 59 233,173 65,095 12,242 3,925 - - 921 - - - 235,115 66,057 13,570 4,639 59 - - 9,623 - - 84,765 - - - 11,950 - - - - 11,950 84,765 - 9,623 - 223,165 (18,708) 13,570 (4,984) 59 18,660 - - - 18,660 - - - 223,165 (48) 13,570 (4,984) 59 451,297 48 323,920 178,656 14,399 674,463 - 337,490 173,672 14,458 82 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances Economic Development Traffic Park Land Administration Congestion Energy and Public Grant Relief Conservation Grants Art Fees 1 (1,567,498) (79,121) 46,688 - 233,424 (73,851) 1 3,599 480 3,367 - - 4,090,255 - 1,026 149,396 50,661 - - 3,029 - 1 4,625 4,476,584 54,028 - - 22,590 - - 328,818 636,203 23,011 - 609,765 - 234,255 - 935,920 3,337,266 7,340 1,572,123 4,555,705 7,340 1 (1,567,498) (79,121) 46,688 - 132,750 234,299 (73,851) (132,750) (233,142) (73,851) 1,157 - 1 (1,641,349) (77,964) 46,688 511 1,690,751 414,926 802,859 512 49,402 336,962 849,547 83 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Storm Drain CalHome General Plan Housing NPDS Grant Fees Authority Measure R Totals $ 2,653,210 24,330 320,689 432 26 1,465 8,414 3,314 63,366 - - - 5,296,278 682,953 14,913,701 54,679 105,829 - - 362,691 106 104,693 - 254,973 55,217 26 107,294 5,409,385 686,267 18,592,960 - - - 178,562 3,333 399,549 - - - 1,084,163 150,243 - - 76,923 5,059,541 - 48,071 4,749,733 - 5,436,774 - 6,855 3,284 1,106,109 - - - 16,407 5,264,270 150,243 48,071 4,935,150 99,947 18,350,406 (95,026) 26 59,223 474,235 586,320 242,554 907,925 (1,076,086) (168,161) (95,026) 26 59,223 474,235 586,320 74,393 123,199 6,442 305,377 2,513,270 516,800 17,393,124 28,173 6,468 364,600 2,987,505 1,103,120 $ 17,467,517 :M Assets Pooled cash and investments $ Cash with fiscal agent Intergovernmental receivables Other receivables, net Total assets $ Liabilities and fund balances Liabilities Due to other funds $ Total liabilities Fund balances Restricted Debt service funds Total fund balances City of Baldwin Park Balance Sheet Nonmajor Debt Service Funds June 30, 2011 Baldwin Park Pension Financing Obligation City Authority Totals 583 60,107 - $ 60,690 111 - 1,688, 019 1,688,130 - 233 - 233 - 61 29 90 694 60,401 1,688,048 $ 1,749,143 - 211,281 $ 211,281 - - 211,281 211,281 694 60,401 1,476,767 1,537,862 694 60,401 1,476,767 1,537,862 Total liabilities and fund balances $ 694 60,401 1,688,048 $ 1,749,143 85 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Debt Service Funds Year ended June 30, 2011 Expenditures 499,167 Baldwin Park 1,713,259 Transfers out Pension Financing (38,842) Net other financing sources (uses) Obligation City Authority Totals Revenues 642,000 1,854,000 Interest and fiscal charges Use of money and property $ 113 219 39,007 $ 39,339 Charges for services - 30,577 - 30,577 Contribution from the City 1,483,341 Excess (deficiency) of revenues over expenditures 1,483,341 (513,431) Total revenues 1,483,454 30,796 39,007 1,553,257 Expenditures 499,167 1,214,092 1,713,259 Transfers out Debt Service (38,842) (38,842) Net other financing sources (uses) 499,167 Principal retirement 925,000 287,000 642,000 1,854,000 Interest and fiscal charges 564,117 257,227 572,132 1,393,476 Total expenditures 1,489,117 544,227 1,214,132 3,247,476 Excess (deficiency) of revenues over expenditures (5,663) (513,431) (1,175,125) (1,694,219) Other financing sources (uses) Transfers in 499,167 1,214,092 1,713,259 Transfers out - (38,842) (38,842) Net other financing sources (uses) 499,167 1,175,250 1,674,417 Change in fund balances (5,663) (14,264) 125 (19,802) Beginning fund balances 6,357 74,665 1,476,642 1,557,664 Ending fund balances $ 694 60,401 1,476,767 $ 1,537,862 :• Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total expenditures 112,500 112,500 27,500 85,000 - - 72,285 (72,285) 112,500 112,500 99,785 12,715 Excess (deficiency) of revenues over expenditures (41,000) (41,000) (30,727) 10,273 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances (41,000) (41,000) (30,727) 10,273 199,402 199,402 199,402 - $ 158,402 158,402 168,675 10,273 87 Business Improvement Fees Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) $ 69,900 69,900 68,178 (1,722) 1,600 1,600 880 (720) Total revenues 71,500 71,500 69,058 (2,442) Total expenditures 112,500 112,500 27,500 85,000 - - 72,285 (72,285) 112,500 112,500 99,785 12,715 Excess (deficiency) of revenues over expenditures (41,000) (41,000) (30,727) 10,273 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances (41,000) (41,000) (30,727) 10,273 199,402 199,402 199,402 - $ 158,402 158,402 168,675 10,273 87 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Nonmajor Special Revenue Funds Year ended June 30, 2011 Air Qualitv Improvement 5,100 5,100 - 5,100 Variance with 22,300 12,399 9,901 Final Budget - Budgeted Amounts 27,400 Positive Original Final Actual (Negative) 2,600 2,600 1,692 (908) 96,900 96,900 89,540 (7,360) 99,500 99,500 91,232 (8,269) 5,100 5,100 - 5,100 22,300 22,300 12,399 9,901 27,400 27,400 12,399 15,001 72,100 72,100 78,833 6,733 72,100 72,100 78,833 6,733 400,959 400,959 400,959 - 473,059 473,059 479,792 6,733 -I Expenditures General government - - - Public safety 663,800 663,800 745,722 (81,922) Public works - - - - Community development - - - - Recreation services - - - - Capital outlay - 320,267 314,145 6,122 Debt service - - - - Total expenditures 663,800 984,067 1,059,867 (75,800) Excess (deficiency) of revenues over expenditures (74,900) (395,167) (677,523) (282,356) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances :• (74,900) (395,167) (677,523) (282,356) 2,492,963 2,492,963 2,492,963 - $ 2,418,063 2,097,796 1,815,440 (282,356) Federal Asset Forfeiture Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties 577,300 577,300 319,018 (258,282) Use of money and property 11,600 11,600 9,029 (2,571) Intergovernmental - - - - Charges for services - - - - Other - - 54,297 54,297 Total revenues 588,900 588,900 382,344 (206,556) Expenditures General government - - - Public safety 663,800 663,800 745,722 (81,922) Public works - - - - Community development - - - - Recreation services - - - - Capital outlay - 320,267 314,145 6,122 Debt service - - - - Total expenditures 663,800 984,067 1,059,867 (75,800) Excess (deficiency) of revenues over expenditures (74,900) (395,167) (677,523) (282,356) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances :• (74,900) (395,167) (677,523) (282,356) 2,492,963 2,492,963 2,492,963 - $ 2,418,063 2,097,796 1,815,440 (282,356) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Park Maintenance District - - State Gasoline Tax 11,800 11,800 14,332 Variance with 239,800 239,800 290,986 Variance with 850,200 850,200 Final Budget- 323,579 592,400 592,400 Final Budget - Budgeted Amounts 8,500 Positive Budgeted Amounts 9,500 Positive Original Final Actual (Negative) Original Final Actual (Negative) 609,500 609,500 632,137 22,637 - - - - - - - - 5,400 5,400 6,817 1,417 - - - - 1,269,750 1,269,750 1,889,842 620,092 - - 1,523 1,523 - - 5,048 5,048 609,500 609,500 633,660 24,160 1,275,150 1,275,150 1,901,707 626,557 - - - - 11,800 11,800 14,332 (2,532) 239,800 239,800 290,986 (51,186) 850,200 850,200 526,621 323,579 592,400 592,400 484,008 108,392 8,500 8,500 2,681 5,819 9,500 9,500 11,462 (1,962) - - - - 841,700 841,700 786,456 55,244 870,500 870,500 543,634 326,866 (232,200) (232,200) (152,796) 79,404 404,650 404,650 1,358,073 953,423 232,200 232,200 152,798 (79,402) - - - - - - - - (407,100) (407,100) (402,044) 5,056 232,200 232,200 152,798 (79,402) (407,100) (407,100) (402,044) 5,056 - - 2 2 (2,450) (2,450) 956,029 958,479 (2) (2) (2) - 1,756,201 1,756,201 1,756,201 - (2) (2) - 2 1,753,751 1,753,751 2,712,230 958,479 .I Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Bicycle and Pedestrian Safety Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) - - 33 33 - 50,000 50,000 - Total revenues - 50,000 50,033 33 Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 91 - 50,000 50,000 - - 50,000 50,000 - - - 33 33 - - 33 33 336 336 336 - $ 336 336 369 33 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Prop A Fund 63,400 63,400 53,609 Variance with 1,054,300 1,159, 300 1,049,794 Final Budget - Budgeted Amounts 59,156 Positive Original Final Actual (Negative) 40,000 40,000 24,330 (15,670) 1,000 1,000 1,055 55 1,207,000 1,207,000 1,125,961 (81,039) - - 2,210 2,210 1,248,000 1,248,000 1,153,556 (94,444) 63,400 63,400 53,609 9,791 1,054,300 1,159, 300 1,049,794 109,506 55,300 55,300 59,156 (3,856) 75,000 75,000 - 75,000 1,248, 000 1,353,000 1,162, 559 190,441 Prop C Fund Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 20,100 20,100 10,967 (9,133) 1,000,000 1,000,000 949,318 (50,682) - - 2,633 2,633 1,020,100 1,020,100 962,918 (57,182) 59,400 59,400 54,180 5,220 743,700 598,700 554,601 44,099 14,600 14,600 15,146 (546) 2,550,000 2,550,000 629,780 1,920,220 3,367,700 3,222,700 1,253,707 1,968,993 - (105,000) (9,003) 95,997 (2,347,600) (2,202,600) (290,789) 1,911,811 - - 230,567 230,567 - - 73,851 73,851 - - (234,299) (234,299) - - - - - (3,732) (3,732) - - 73,851 73,851 (105,000) (12,735) 92,265 (2,347,600) (2,202,600) (216,938) 1,985,662 126,450 126,450 126,450 - 2,784,126 2,784,126 2,784,126 - 126,450 21,450 113,715 92,265 436,526 581,526 2,567,188 1,985,662 92 Expenditures General government - - - - Public safety - - - - Public works - - - - Community development 167,500 167,500 16,806 150,694 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 167,500 167,500 16,806 150,694 Excess (deficiency) of revenues over expenditures (139,100) (139,100) 60,883 199,983 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances (139,100) (139,100) 60,883 199,983 1,647,162 1,647,162 1,647,162 - $ 1,508,062 1,508,062 1,708,045 199,983 93 Economic Development Act Revolving Loan Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties 1,800 1,800 1,671 (129) Use of money and property 7,600 7,600 4,438 (3,162) Intergovernmental - - - - Charges for services - - - - Other 19,000 19,000 71,580 52,580 Total revenues 28,400 28,400 77,689 49,289 Expenditures General government - - - - Public safety - - - - Public works - - - - Community development 167,500 167,500 16,806 150,694 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 167,500 167,500 16,806 150,694 Excess (deficiency) of revenues over expenditures (139,100) (139,100) 60,883 199,983 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances (139,100) (139,100) 60,883 199,983 1,647,162 1,647,162 1,647,162 - $ 1,508,062 1,508,062 1,708,045 199,983 93 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 37,300 Street Light and Landscape 38,368 Residential Development Tax 1,680,400 1,680,400 1,295,914 Variance with Variance with 40,700 40,259 441 - - - - Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 1,757,700 1,757,700 1,719,471 (38,229) - - - - 700 700 1,041 341 - - 4 4 - - 5,704 5,704 - - - - 1,758,400 1,758,400 1,726,216 (32,184) - - 4 4 37,300 37,300 38,368 (1,068) - - - - 1,680,400 1,680,400 1,295,914 384,486 - - - - 40,700 40,700 40,259 441 - - - - 1,758,400 1,758,400 1,374,541 383,859 - - - - - - 351,675 351,675 - - 4 4 - 351,675 351,675 - - 4 4 377,588 377,588 377,588 - - - - - 377,588 377,588 729,263 351,675 - - 4 4 • , Expenditures General government 6,800 Integrated Waste Management 7,075 (275) Public safety - Variance with - - Public works 411,500 Final Budget - 320,480 Budgeted Amounts Community development Positive Revenues Original Final Actual (Negative) Taxes - - Capital outlay - Licenses and permits - - - - Fines, forfeitures and penalties - - - 468,800 Use of money and property 5,500 5,500 2,228 (3,272) Intergovernmental 404,800 404,800 316,822 (87,978) Charges for services 7,600 7,600 1,100 (6,500) Other - - 2,614 2,614 Total revenues 417,900 417,900 322,764 (95,135) Expenditures General government 6,800 6,800 7,075 (275) Public safety - - - - Public works 411,500 411,500 320,480 91,020 Community development - - - - Recreation services - - - - Capital outlay 50,500 50,500 - 50,500 Debt service - - - - Total expenditures 468,800 468,800 327,555 141,245 Excess (deficiency) of revenues over expenditures (50,900) (50,900) (4,791) 46,109 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances (50,900) (50,900) (4,791) 46,109 251,216 251,216 251,216 - $ 200,316 200,316 246,425 46,109 95 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Summer Food Program Federal Surface Transportation Program Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) - - - - 1,600 1,600 1,942 342 180,800 180,800 108,297 (72,503) 600,000 600,000 233,173 (366,827) - - 615 615 - - - - 180,800 180,800 108,912 (71,888) 601,600 601,600 235,115 (366,485) 205,800 205,800 188,180 17,620 - - - - - - - - - - 11,950 (11,950) 205,800 205,800 188,180 17,620 - - 11,950 (11,950) (25,000) (25,000) (79,268) (54,268) 601,600 601,600 223,165 (378,435) 25,000 25,000 65,000 40,000 - - - - 25,000 25,000 65,000 40,000 - - - - - - (14,268) (14,268) 601,600 601,600 223,165 (378,435) 14,268 14,268 14,268 - 451,297 451,297 451,297 - 14,268 14,268 - (14,268) 1,052,897 1,052,897 674,463 (378,435) M. Expenditures General government - - - - Public safety - - - - Public works 87,100 87,100 84,765 2,335 Community development - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 87,100 87,100 84,765 2,335 Excess (deficiency) of revenues over expenditures (24,100) (24,100) (18,708) 5,392 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 97 24,100 24,100 18,660 (5,440) 24,100 24,100 18,660 (5,440) - - (48) (48) 48 48 48 - $ 48 48 - (48) Prop A Parks Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - - Use of money and property - - 41 41 Intergovernmental 63,000 63,000 65,095 2,095 Charges for services - - - - Other - - 921 921 Total revenues 63,000 63,000 66,057 3,057 Expenditures General government - - - - Public safety - - - - Public works 87,100 87,100 84,765 2,335 Community development - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 87,100 87,100 84,765 2,335 Excess (deficiency) of revenues over expenditures (24,100) (24,100) (18,708) 5,392 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 97 24,100 24,100 18,660 (5,440) 24,100 24,100 18,660 (5,440) - - (48) (48) 48 48 48 - $ 48 48 - (48) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Assessment District State Asset Forfeiture Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 2,300 2,300 1,328 (972) 1,400 1,400 714 (686) 10,600 10,600 12,242 1,642 3,900 3,900 3,925 25 670 12,900 12,900 13,570 5,300 5,300 4,639 (661) - - - - 15,000 15,000 9,623 5,377 15,000 15,000 9,623 5,377 - - - - 12,900 12,900 13,570 670 (9,700) (9,700) (4,984) 4,716 12,900 12,900 13,570 670 (9,700) (9,700) (4,984) 4,716 323,920 323,920 323,920 - 178,656 178,656 178,656 - 336,820 336,820 337,490 670 168,956 168,956 173,672 4,716 Local Law Enforcement Block Grant Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - - Use of money and property 100 100 59 (41) Intergovernmental - - - - Charges for services - - - - Other - - - - Total revenues 100 100 59 (41) Expenditures General government - - - - Public safety 15,400 18,400 - 18,400 Public works - - - - Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 15,400 18,400 - 18,400 Excess (deficiency) of revenues over expenditures (15,300) (18,300) 59 18,359 Other financing sources (uses) Capital leases - - - - Transfers in - - - - Transfers out - - - - Net other financing sources (uses) - - - - Change in fund balances (15,300) (18,300) 59 18,359 Beginning fund balances 14,399 14,399 14,399 - Ending fund balances $ (901) (3,901) 14,458 18,359 .. City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Economic Development Administration Grant Traffic Congestion Relief Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 100 100 1 (99) 13,500 13,500 3,599 (9,901) - - - - 809,400 809,400 - (809,400) - - - - 19,200 19,200 1,026 (18,174) 100 100 1 (99) 842,100 842,100 4,625 (837,475) - - - - - - 636,203 (636,203) - - - - 2,580,000 2,580,000 935,920 1,644,080 - - - 2,580,000 2,580,000 1,572,123 1,007,877 100 100 1 (99) (1,737,900) (1,737,900) (1,567,498) 170,402 - - - - - - (73,851) (73,851) - - - - - - (73,851) (73,851) 100 100 1 (99) (1,737,900) (1,737,900) (1,641,349) 96,551 511 511 511 - 1,690,751 1,690,751 1,690,751 - 611 611 512 (99) (47,149) (47,149) 49,402 96,551 100 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances Beginning fund balances Ending fund balances 101 Enerav Conservation Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 136,400 136,400 132,750 (3,650) (136,400) (136,400) (132,750) 3,650 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Grants Park Land and Public Fees Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 200,000 200,000 233,424 33,424 - - - - - - 480 480 6,000 6,000 3,367 (2,633) 9,624,565 12,540,706 4,090,255 (8,450,451) - - - - 30,000 30,000 149,396 119,396 95,000 95,000 50,661 (44,339) 2,159, 000 148,872 3,029 (145, 843) - - - - 12,013,565 12,919,578 4,476,584 (8,442,994) 101,000 101,000 54,028 (46,972) - - 22,590 (22,590) - - - 450,095 460,812 328,818 131,994 - - - - - 26,150 23,011 3,139 5,000 5,000 - 5,000 821,200 1,022,996 609,765 413,231 - - - - - - 234,255 (234,255) - - - - 10,742,270 11,499,148 3,337,266 8,161,882 20,000 20,000 7,340 12,660 12,013,565 13,009,106 4,555,705 8,453,401 25,000 25,000 7,340 17,660 - (89,528) (79,121) 10,407 76,000 76,000 46,688 (29,312) - - 234,299 234,299 - - - - - - (233,142) (233,142) - - - - - - 1,157 1,157 - - - - - (89,528) (77,964) 11,564 76,000 76,000 46,688 (29,312) 414,926 414,926 414,926 - 802,859 802,859 802,859 414,926 325,398 336,962 11,564 878,859 878,859 849,547 (29, 312) 102 Expenditures General government - - - - Public safety - - - - Public works 47,000 47,000 150,243 (103,243) Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 47,000 47,000 150,243 (103,243) Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances - - (95,026) (95,026) - - (95,026) (95,026) Beginning fund balances 123,199 123,199 123,199 - Ending fund balances $ 123,199 123,199 28,173 (95,026) 103 Storm Drain NPDS Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - Use of money and property 2,000 2,000 432 (1,568) Intergovernmental - - - - Charges for services 45,000 45,000 54,679 9,679 Other - - 106 106 Total revenues 47,000 47,000 55,217 8,217 Expenditures General government - - - - Public safety - - - - Public works 47,000 47,000 150,243 (103,243) Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 47,000 47,000 150,243 (103,243) Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances - - (95,026) (95,026) - - (95,026) (95,026) Beginning fund balances 123,199 123,199 123,199 - Ending fund balances $ 123,199 123,199 28,173 (95,026) 103 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 CalHome Grant General Plan Fees 104 Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 400 400 26 (374) 2,000 2,000 1,465 (535) - - - - 80,000 80,000 105,829 25,829 300 300 - (300) - - - - 700 700 26 (674) 82,000 82,000 107,294 25,294 - - - - 53,000 53,000 48,071 4,929 53,000 53,000 48,071 4,929 - - - - 700 700 26 (674) 29,000 29,000 59,223 30,223 (674) 700 700 26 29,000 29,000 59,223 30,223 6,442 6,442 6,442 - 305,377 305,377 305,377 - 7,142 7,142 6,468 (674) 334,377 334,377 364,600 30,223 104 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total expenditures 227,500 5,046,900 5,952 5,280,352 Excess (deficiency) of revenues over expenditures (284,452) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances 227,500 Housing Authority 5,047,900 4,749,733 298,167 4,952 Variance with (1,903) 4,935,150 Final Budget - Budgeted Amounts 345,202 Positive Original Final Actual (Negative) 25,000 25,000 8,414 (16,586) 4,910,500 4,910,500 5,296,278 385,778 60,400 60,400 104,693 44,293 Total revenues 4,995,900 4,995,900 5,409,385 413,485 Total expenditures 227,500 5,046,900 5,952 5,280,352 Excess (deficiency) of revenues over expenditures (284,452) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Change in fund balances 227,500 178,562 48,938 5,047,900 4,749,733 298,167 4,952 6,855 (1,903) 4,935,150 5,280,352 345,202 (284,452) 474,235 758,687 (13,148) (13,148) (284,452) (297,600) 13,148 - 13,148 474,235 771,835 Beginning fund balances 2,513,270 2,513,270 2,513,270 - Ending fund balances $ 2,228,818 2,215,670 2,987,505 771,835 105 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2011 Measure R 3,333 (3,333) 66,900 66,900 76,923 (10,023) 3,284 (3,284) 16,407 (16,407) 66,900 66,900 99,947 (33,047) 575,556 575,556 586,320 10,764 575,556 575,556 586,320 10,764 516,800 516,800 516,800 - 1,092,356 1,092,356 1,103,120 10,764 106 Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 100 100 3,314 3,214 642,356 642,356 682,953 40,597 642,456 642,456 686,267 43,811 3,333 (3,333) 66,900 66,900 76,923 (10,023) 3,284 (3,284) 16,407 (16,407) 66,900 66,900 99,947 (33,047) 575,556 575,556 586,320 10,764 575,556 575,556 586,320 10,764 516,800 516,800 516,800 - 1,092,356 1,092,356 1,103,120 10,764 106 Revenues Use of money and property Intergovernmental Charges for services Other Expenditures Current: Community development Debt service: Principal retirement Interest and fiscal charges Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Change in fund balances Debt Service Pension Obligation 925,000 925,000 Variance with Budgeted Amounts 564,117 Final Budget 1,487,170 1,487,170 Positive Original Final Actual (Negative) 12,330 $ 113 113 1,499,500 1,499,500 1,483,341 (16,159) 1,499,500 1,499,500 1,483,454 (16,046) 925,000 925,000 925,000 562,170 562,170 564,117 (1,948) 1,487,170 1,487,170 1,489,117 (1,948) 12,330 12,330 (5,663) (17,993) 12,330 12,330 (5,663) (17,993) Beginning fund balances 6,357 6,357 6,357 Ending fund balances $ 18,687 18,687 694 (17,993) 107 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Debt Service Funds Year ended June 30, 2011 Debt Service Debt Service Baldwin Park Financing Authoritv Variance with Budgeted Amounts Final Budget Budgeted Amounts Original Final Actual Positive (Negative) Original 900 900 219 (681) 400 27,560 27,560 30,577 3,017 28,460 28,460 30,796 2,336 400 Final Actual Variance with Final Budget Positive (Negative) 400 39,007 38,607 400 39,007 38,607 287,000 287,000 287,000 642,000 642,000 642,000 - 240,627 240,627 257,227 (16,600) 580,730 580,730 572,132 8,598 527,627 527,627 544,227 (16,600) 1,222,730 1,222,730 1,214,132 8,598 (499,167) (499,167) (513,431) (14,264) (1,222,330) (1,222,330) (1,175,125) 47,205 499,167 499,167 499,167 1,222,730 1,222,730 1,214,092 (8,638) - - - - - (38,842) (38,842) 499,167 499,167 499,167 1,222,730 1,222,730 1,175,250 (47,480) - - (14,264) (14,264) 400 400 125 (275) 74,665 74,665 74,665 - 1,476,642 1,476,642 1,476,642 - 74,665 74,665 60,401 (14,264) 1,477,042 1,477,042 1,476,767 (275) 108 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Capital Project Funds Year ended June 30, 2011 Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Net change in fund balances before special item Special item Change in fund balances Beginning fund balances Ending fund balances 679,230 679,230 685,825 6,595 (679,230) (679,230) (679,298) (68) 6,527 6,527 20,000 20,000 20 (19,980) - - (2,575,008) (2,575,008) 20,000 20,000 (2,574,988) (2,594,988) 2,587,396 2,587,396 2,587,396 $ 2,607,396 2,607,396 12,408 (2,594,988) 109 Capital Project Building Reserve Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) Revenues Taxes - - - Use of money and property $ 20,000 20,000 25 (19,975) Total revenues 20,000 20,000 25 (19,975) Expenditures Current: Public works - - 6,532 (6,532) Total expenditures - - 6,532 (6,532) Excess (deficiency) of revenues over expenditures 20,000 20,000 (6,507) (26,507) Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Net change in fund balances before special item Special item Change in fund balances Beginning fund balances Ending fund balances 679,230 679,230 685,825 6,595 (679,230) (679,230) (679,298) (68) 6,527 6,527 20,000 20,000 20 (19,980) - - (2,575,008) (2,575,008) 20,000 20,000 (2,574,988) (2,594,988) 2,587,396 2,587,396 2,587,396 $ 2,607,396 2,607,396 12,408 (2,594,988) 109 (This page intentionally left blank.) Expenditures Debt Se ry ice Current: Gain on sale of properties Redevelopment Agency General government - - - - Community development Variance with 3,384,700 Budgeted Amounts Debt service: Final Budget 577,095 39,567 Principal retirement 1,070,000 Positive 1,070,000 - Original Final Actual (Negative) Revenues 5,918,535 5,918,535 5,777,272 141,263 (1,552,935) Taxes $ 4,299,500 4,299,500 5,311,844 1,012,344 Use of money and property 16,100 16,100 9,799 (6,301) Other 50,000 50,000 231,531 181,531 Total revenues 4,365,600 4,365,600 5,553,174 1,187,574 Expenditures Current: Gain on sale of properties - - General government - - - - Community development 3,384,700 3,384,700 3,248,905 135,795 Debt service: 537,528 577,095 39,567 Principal retirement 1,070,000 1,070,000 1,070,000 - Interest and fiscal charges 1,463,835 1,463,835 1,458,367 5,468 Total expenditures 5,918,535 5,918,535 5,777,272 141,263 Excess (deficiency) of revenues over expenditures (1,552,935) (1,552,935) (224,098) 1,328,837 Other financing sources (uses) Gain on sale of properties - - - - Capital leases - - - - Transfers in 537,528 537,528 577,095 39,567 Transfers out (537,528) (537,528) (1,941,668) (1,404,140) Net other financing sources (uses) - - (1,364,573) (1,364,573) Change in fund balances (1,552,935) (1,552,935) (1,588,671) (35,736) Beginning fund balances 2,980,030 2,980,030 2,980,030 - Ending fund balances $ 1,427,095 1,427,095 1,391,359 (35,736) 110 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Major Governmental Funds - Debt Service and Capital Projects Year ended June 30, 2011 Capital Proiect Redevelopment Agency Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) 26,000 26,000 12,438 (13,562) 9,800 9,800 16,290 6,490 35,800 35,800 28,728 (7,072) 231,400 231,400 259,768 (28,368) 356,900 356,900 289,535 67,365 198,800 198,800 90,070 108,730 787,100 787,100 639,373 147,727 (751,300) (751,300) (610,645) 140,655 - - 522,745 522,745 575,000 575,000 1,403,414 828,414 575,000 575,000 1,926,159 1,351,159 (176,300) (176,300) 1,315,514 1,491,814 (19,606,407) (19,606,407) (19,606,407) - (19,782,707) (19,782,707) (18,290,893) 1,491,814 111 (This page intentionally left blank.) City of Baldwin Park Description of Enterprise Fund June 30, 2011 The Enterprise Fund is used to account for a 12 -unit complex, which is owned by the City's Housing Authority and occupied by elderly low- income tenants. The fund accounts for monthly rents collected and for expenditures related to the maintenance and operation of these housing units. This fund is reported as a governmental activity in the government -wide financial statements. 112 City of Baldwin Park Statement of Net Assets Enterprise Fund June 30, 2011 ASSETS Current assets Cash and investments $ 72,957 Other receivables 1,512 Total current assets 74,469 Noncurrent assets Capital assets Building 855,831 Less accumulated depreciation (352,754) Net capital assets 503,077 Total noncurrent assets 503,077 Total assets 577,546 IW--1111111'1 Current liabilities Accounts payable Tenant security deposits NET ASSETS Invested in capital assets Unrestricted 113 Total liabilities 3,035 1,801 4,836 503,077 69,633 Total net assets $ 572,710 City of Baldwin Park Statement of Revenues, Expenses and Changes in Fund Net Assets Enterprise Fund Year ended June 30, 2011 Operating revenues Charges for services Other Operating expenses Maintenance Depreciation Other Change in net assets Net assets - beginning Net assets - ending Total operating revenues Total operating expenses 114 915 31,902 32,817 30,459 11,983 5,100 47,542 (14,725) 587,435 $ 572,710 Cash flows from operating activities: Receipts from tenants Payments to suppliers Payments to employees Net cash used in operating activities Cash flows from non - capital financing activities: Interfund advances Net cash provided by non - capital financing activities Net decrease in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating loss to net cash used in operating activities: Operating loss Adjustments to reconcile operating loss to net cash used in operating activities: Depreciation Increase in accounts payable Net cash used in operating activities 115 City of Baldwin Park Statement of Cash Flows Enterprise Fund Year ended June 30, 2011 $ 32,815 (16,174) (17,419) (778) (61) (61) (839) 73,796 $ 72,957 $ (14,725) 11,983 1,964 $ (778) City of Baldwin Park Description of Internal Service Funds June 30, 2011 Internal Service Funds are used to account for services provided to City departments and agencies on a user charge basis. Fleet Service Fund To account for the acquisition, operation and maintenance of all City - owned or leased motorized vehicles. Information Services Fund This fund provides printing, copying, mail, central stores and data processing services to the various departments and programs. Internal Insurance Fund To account for the City's risk management program and various insurance - related costs. Its activities relate principally to general liability, workers' compensation, long -term disability, property damage and unemployment insurance. 116 ASSETS Current assets Pooled cash and investments Accounts receivable Interest receivable Prepaid expenses Due from other funds Total current assets Noncurrent assets Capital assets Equipment Less accumulated depreciation Net capital assets Total noncurrent assets Total assets LIABILITIES Current liabilities Accounts payable Current portion of capital lease obligations Current portion of insurance liabilities Total current liabilities Noncurrent liabilities Capital lease obligations Workers' compensation liability General insurance liability Unemployment insurance liability Disability insurance liability Total noncurrent liabilities Total liabilities City of Baldwin Park Combining Statement of Net Assets Internal Service Funds June 30, 2011 Fleet Information Internal Services Services Insurance Total $ 11,506 159,023 3,787,276 $ 3,957,805 567 83 32,966 33,616 58 160 3,665 3,883 2,706 15,912 - 18,618 - - 1,625,784 1,625,784 14,837 175,178 5,449,691 5,639,707 4,372,182 2,545,766 - 6,917,948 (3,930,439) (2,326,457) - (6,256,896) 441,743 219,309 - 661,051 441,743 219,309 - 661,051 456,580 394,487 5,449,691 6,300,758 44,030 60,316 36,541 140,887 105,334 41,555 - 146,889 - - 1,350,000 1,350,000 149,364 101,871 1,386,541 1,637,776 100,708 - - 100,708 - - 5,022,899 5,022,899 - - 937,403 937,403 - - 20,000 20,000 - - 75,000 75,000 100,708 - 6,055,302 6,156,010 250,072 101,871 7,441,843 7,793,786 NET ASSETS Invested in capital assets, net of related debt 235,701 177,754 - 413,455 Unrestricted (29,193) 114,862 (1,992,152) (1,906,483) Total net assets $ 206,508 292,616 (1,992,152) $ (1,493,028) 117 City of Baldwin Park Combining Statement of Revenues, Expenses and Changes in Fund Net Assets Internal Service Funds Year ended June 30, 2011 Operating revenues Charges for services Other Total operating revenue Operating expenses Maintenance and operations Internal service charges Provision for insurance claims Depreciation Lease and equipment purchase expense Interest expense Personal services Contractual services Total operating expenses Operating income (loss) Nonoperating income (loss) Fleet Information Internal Services Services Insurance Total $ 997,400 870,204 2,262,123 $ 4,129,727 11,173 58,920 130,831 200,924 1,008,573 929,124 2,392,954 4,330,651 488,030 171,188 8,236 667,454 72,700 41,500 12,700 126,900 - - 2,948,486 2,948,486 344,646 32,790 - 377,436 20,978 105,428 - 126,406 13,964 3,831 - 17,795 196,762 318,159 86,468 601,389 172,768 175,632 120,584 468,984 1,309,848 848,528 3,176, 474 5,334,850 (301,275) 80,596 (783,520) (1,004,199) Loss on sale /disposal of capital assets (22,307) - - (22,307) Interest 479 572 15,421 16,472 Net nonoperating income (loss) (21,828) 572 15,421 (5,835) Change in net assets (323,103) 81,168 (768,099) (1,010,034) Net assets - beginning 529,611 211,448 (1,224,053) (482,994) Net assets - ending $ 206,508 292,616 (1,992,152) $ (1,493,028) 118 City of Baldwin Park Combining Statement of Cash Flows Internal Service Funds Year ended June 30, 2011 Fleet Information Internal Services Services Insurance Total Cash flows from operating activities Receipts from customers and users $ 1,008,006 929,041 2,380,517 $ 4,317,564 Payments to suppliers (892,328) (723,292) (147,661) (1,763,281) Payments to employees (139,795) (139,284) (62,575) (341,654) Payments for insurance (163,088) - (1,741,552) (1,741,552) Net cash provided by (used in) operating activities (24,117) 66,465 428,729 471,077 Cash flows from capital and related financing activities Proceeds from sale of equipment 11,021 377,436 11,021 Additions (reductions) in capital lease obligations (174,109) (80,369) (64,215) (254,478) Net cash used in capital and (95,487) (2,706) 2,186 - related financing activities (163,088) (80,369) - (243,457) $ (24,117) 66,465 428,729 $ Cash flows from non - capital financing activities Interfund advances 567 83 773,768 774,418 Net cash provided by (used in) non - capital financing activities 567 83 773,768 774,418 Cash flows from investing activities Interest received 748 714 16,081 17,543 Net increase (decrease) in cash and cash equivalents (185,890) (13,107) 1,218,578 1,019,581 Beginning cash and cash equivalents 197,396 172,130 2,568,698 2,938,224 Ending cash and cash equivalents $ 11,506 159,023 3,787,276 $ 3,957,805 Reconciliation of operating income (loss) to net cash provided by (used in) operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation (Increase) decrease in accounts receivable Increase (decrease) in accounts payable (Increase) decrease in prepaid expenses Increase in insurance liabilities Net cash provided by (used in) operating activities $ (301,275) 80,596 (783,520) $ (1,004,199) 344,646 32,790 377,436 (567) (83) (12,437) (13,087) (64,215) (49,024) 17,752 (95,487) (2,706) 2,186 - (520) - 1,206,934 1,206,934 $ (24,117) 66,465 428,729 $ 471,077 119 City of Baldwin Park Description of Fiduciary Funds Fiduciary funds are used to account for assets held by the City, as an agent for individuals, private organizations and other governments. 120 City of Baldwin Park Statement of Changes in Assets and Liabilities - Fiduciary Funds Year ended June 30, 2011 July 1, 2010 Additions Deletions June 30, 2011 Assets Accounts payable $ 44,293 359,441 Pooled cash investments $ 499,643 444,934 394,840 $ 549,737 Interest receivable 559 518 559 518 Total $ 500,202 445,452 395,399 $ 550,255 Liabilities Accounts payable $ 44,293 359,441 387,499 $ 16,235 Deposit accounts: Bail deposits - 1,788 1,788 - Canine donation 1,688 - - 1,688 Crime prevention 7,675 21,355 20,131 8,899 Explorer 1,430 - 290 1,140 Leagues, etc. 19,664 58,318 55,568 22,414 Other 10,643 1,792 6,326 6,109 Miscellaneous trust 43,461 43,490 45,884 41,067 Court cost fees 32 - - 32 Contingecy deposits 17,910 - - 17,910 Engineering trust 162,707 21,022 22 183,707 Police donations 50 - - 50 Bicycle Rodeo 472 - - 472 Donations 9,836 245,210 206,991 48,055 Inmate welfund 5,738 847 1,204 5,381 Offsite improvement bond 42,385 - - 42,385 Police foundation 13,068 - 2,049 11,019 Pride program 52,740 500 9,665 43,575 Police training 41,420 27,791 12,078 57,133 Swimteam /Interpreting 13,528 14,756 6,721 21,563 Family impact /Domestic violence - 1,574 21 1,553 Family impact - 5,000 400 4,600 Zoning deposits - 8,250 8,250 - Revolving nuisance abatement - 2,911 - 2,911 Street signs 4,876 - - 4,876 Fingerprints - clients 1,436 332 102 1,666 NPDES Refundable Deposit 5,150 665 - 5,815 Total $ 500,202 815,042 764,989 $ 550,255 121 I-N 5 - D I V, 6,j, A` DUSIr-,L3 ONSt! 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'�":� '��� q=iLJ� •' .Vr -i+ L;� Csl�. .if ! ..]Si !J ��� -I �S a ..�ixi�lu Irrsjj� ~-�yj�, °r_.� -i; ��� ' �I'.'ti.u.l r:. � � 5� I.�r; t I�, .. a�..ie,� . , � � L �I•_ �i� � , = _J..�Lr��l�'j , _a r I � S '.``��.� . , if � =1 , � •� ��� ���L":� Yit}� -+ :�j �� �. --`�_ `LJI 1-'�x ,)l i .I L Irir- �iil t� s sly 1I (This page intentionally left blank.) 125 City of Baldwin Park Statistical Section This part of the City of Baldwin Park's Comprehensive Annual Report provides information to better understand the City's overall financial condition. This has not been audited by an independent auditor. Financial Trends Information contain information to assist the reader understand how the City's financial performance has changed overtime. Revenue Capacity Information contain information to help the reader assess the City's ability to generate its own revenue. Debt Capacity Information contain information to assess the affordability of the City's current levels of outstanding debt and its ability to issue additional debt. Demographic and Economic Information assist the user in understanding the environment within which the City's financial activities takes place. Operating Information provides service and infrastructure data to help the reader understand how the City's financial statement information relates to services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive reports for the relevant year. The City implemented the GASB 34 in 2003 fiscal year. Schedules presenting government -wide financial statements include information beginning in that year. 126 City of Baldwin Park Net Assets by Component Last Nine Fiscal Years The City of Baldwin Park implemented GASB 34 for the fiscal year ended June 30, 2003. Information priorto the implementation of GASB 34 is not available. 127 Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 Governmental activities: Investment in capital assets, net of related debt $103,008,110 103,175,452 97,381,012 93,489,100 95,491,522 90,066,717 85,560,526 82,368,940 77,873,990 Restricted 7,002,415 6,461,472 6,158,056 5,507,823 6,095,674 6,133,731 6,720,929 9,097,505 13,839,466 Unrestricted 12,313,419 4,607,012 1,668,497 7,118,625 5,845,130 11,691,083 13,442,933 11,989,137 14,270,109 Total governmental activities net assets $ 122,323,944 114,243,936 105,207,565 106,115,548 107,432,326 107,891,531 105,724,388 103,455,582 105,983,565 change from prior year N/A -6.6% -7.9% 0.9% 1.2% 0.4% -2.0% -2.1% 2.4% The City of Baldwin Park implemented GASB 34 for the fiscal year ended June 30, 2003. Information priorto the implementation of GASB 34 is not available. 127 City of Baldwin Park Fund Balances of Governmental Funds Fiscal Year 2011 General Fund Nonspendable $ 11,170,510 Restricted - Committed - Assigned - Unassigned 5,906,643 Total General Fund $ 17,077,153 All Other Governmental Funds Nonspendable $ 13,224,533 Restricted 20,348,744 Committed - Assigned - Unassigned (22,666,590) Total All Other Governmental Funds $ 10,906,687 Note: The City of Baldwin Park elected to present fund balance information under GASB #54 prospectively in the Statistical Section; refer to page 130 for reporting of the previous years under the old guidelines. 128 Expenses: Governmental activities: General government Public safety Public works Community development Recreation services Decline in value of property held for resale Pass through Expenditures Interest and fiscal charges Tot al governmental activities expenses Program revenues: Governmental activities: Charges for services General government Public safety Public works Community development Recreation services Operating grants and contributions General government Public safety Public works Community development Recreation services Capital grants and contributions Public safety Public works Community development Total governmental actim ies revenues Net revenues (expenses): Governmental activities: General revenues and other changes in net assets: Taxes Property Taxes Motor Vehicle in lieu Sales Tax Franchise Tax Utility Users Tax Other Taxes Use of money and property Interest Transfers Other Total general revenues and transfers Changes in net assets City of Baldwin Park Change in Net Assets Last Nine Fiscal Years Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 $ 3,434,298 4,010,603 4,526,306 4,132,120 3,346,930 3,431,918 2,698,418 3,142,685 4,360,848 10,946,225 11,747,014 14,277,853 14,934,099 15,333,496 17,695,323 18,917,403 18,810,685 18,819,467 13, 026, 398 15,112,436 18, 778, 723 15, 699, 303 14, 785,160 14,278, 888 13,730,184 13, 549, 660 13, 518, 003 8,890,421 10,178,582 9,789,023 9,145,085 10,367,871 12,586,141 11,931,976 14,060,899 10,968,474 1,796,381 1,979,193 2,229,254 2,249,912 2,429,110 3,258,992 4,666,863 4,383,579 4,462,052 6,308,905 - 746,108 3,592,259 3,058,165 5,161,613 2,601,948 3,319,921 3,910,677 3,658,849 3,424,605 3,440,701 47,994,887 46,832,101 54,762,772 48,762,467 49,582,488 55,161,939 55,603,693 57,372,113 55,569,545 2,017,156 2,520,410 3,003,433 3,110,259 4,651,630 5,619,213 4,769,966 229,700 608,221 809,255 1,161,286 971,414 755,023 11,732 5,175 27,622 1,987,795 1,757,968 299,298 - 308,306 43,803 36,764 67,512 222,191 157,631 49,727 1,947 1,119 1,655 34,837 82,892 97,944 1,256,198 1,602,720 - 569,345 496,518 20,033 3,462,803 202,024 166,715 129,495 309,644 31,913 2,584,955 2,878,365 2,953,966 5,326,312 4,752,495 1,325,679 1,118,516 2,422,392 798,702 1,826,369 1,818,597 1,762,392 1,051,285 2,255,316 1,835,967 1,768,134 3,400,330 4,104,695 7,934,384 7,998,365 8,489,222 9,642,460 9,471,128 8,826,627 9,120,098 8,132,297 7,421,769 248,129 198,744 182,795 195,939 125,226 216,360 551,636 216,980 175,407 2,833,548 1,067,866 681,260 360,437 76,300 2,857,802 2,041 852,075 74,330 84,076 1,103,038 9,175 3,693,606 5,007,296 3,836,812 461,308 17,808 884,820 19,916,204 17,757,751 21,592,480 22,056,737 21,598,357 21,771,778 20,688,874 23,444,524 21,879,217 (28,078,683) (29,074,350) (33,170,292) (26,705,730) (27,984,131) (33,390,161) (34,914,819) (33,927,589) (33,690,328) 15,023,648 16,291,814 17,464,924 23,929,880 23,929,880 6,962,114 7,470,769 7,612,349 7,479,696 8,400,034 12,510,908 13,372,060 11,944,651 11,645,328 4,875,329 3,130,076 5,812,422 5,845,528 6,115,126 6,603,499 6,900,045 6,244,987 5,713,857 4,343,135 4,607,700 5,842,303 5,706,901 6,568,814 6,456,581 5,625,840 5,251,513 5,418,895 1,077,977 821,946 1,223,237 1,415,181 1,556,904 1,626,176 1,997,823 2,312,090 2,239,905 2,260,688 2,410,518 2,269,238 2,273,711 2,545,312 2,591,143 2,459,483 2,407,299 2,266,892 379,735 980,881 517,797 1,208,863 1,444,509 1,131,261 1,129,061 1,145,692 1,084,450 31,320 236,594 869,759 352,223 566,235 768,579 2,355,107 2,177,082 1,190,007 388,977 721,172 290,340 888,560 315,103 752,715 73,358 1,963,573 7,127,812 20,800,057 20,010,707 24,133,921 25,587,018 29,300,909 33,849,365 32,747,677 31,658,782 36,218,311 $(7,278,626) (8,080,009) (9,036,371) (1,118,711) 1,316,778 459,204 (2,167,142) (2,268,807) 2,527,983 The City of Baldwin Park implemented GASS 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. 129 City of Baldwin Park Fund Balances of Governmental Funds Last Eight Fiscal Years The City of Baldwin Park has elected to show only eight years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. (2) The City implemented GASB 34, the new reporting standard in fiscal year 2003. (3) Reserved fund balance at June 30, 2004 includes unexpended bond proceeds from 2003 Sales Tax & Tax allocation Refunding Bonds. (4) Reserved fund balance at June 30, 2005 includes unexpended bond proceeds from 2004 Lease Revenue Refunding Bonds. (5) In 2011 the City Adopted GASB 54 which revises the reporting of Fund Balance 130 Fiscal Year 2003 (2) 2004 2005 2006 2007 2008 2009 2010 General fund: Reserved $ 8,870,587 9,408,848 10,263,447 10,922,656 11,933,339 12,755,776 13,268,093 13,705,002 Unreserved 3,267,129 2,353,328 3,812,188 1,953,646 3,060,821 4,829,573 5,187,803 5,213,836 Total general fund $ 12,137,716 11,762,176 14,075,635 12,876,302 14,994,160 17,585,349 18,455,896 18,918,838 All other governmental fund: Reserved 29,391,653 7,771,116 (3) 9,579,762 (4) 8,632,944 6,807,808 6,845,864 13,250,641 9,944,381 Unreserved, reported in Special revenue funds 367,879 5,460,034 3,380,229 8,594,017 13,206,630 17,596,872 14,572,267 17,187,651 Capital projects funds (17,085,858) (7,602,948) (7,580,988) (10,518,294) (13,936,874) (15,295,561) (16,450,152) (17,125,366) Debt service funds (387,653) 221,614 37,078 597,281 492,599 58,700 (588,740) 2,465,756 Total all other governmental funds $(17,105,632) (1,921,300) (4,163,681) (1,326,996) (237,645) 2,360,011 (2,466,625) 2,528,041 Total Governmental Funds $ 24,423,737 17,611,992 19,491,716 20,182,250 21,564,323 26,791,224 29,239,912 31,391,260 The City of Baldwin Park has elected to show only eight years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. (2) The City implemented GASB 34, the new reporting standard in fiscal year 2003. (3) Reserved fund balance at June 30, 2004 includes unexpended bond proceeds from 2003 Sales Tax & Tax allocation Refunding Bonds. (4) Reserved fund balance at June 30, 2005 includes unexpended bond proceeds from 2004 Lease Revenue Refunding Bonds. (5) In 2011 the City Adopted GASB 54 which revises the reporting of Fund Balance 130 Revenues: Taxes Licenses and permits Fines and forfeitures Use of money and property Intergovernmental Charges for services Others Total revenues Expenditures Current: General government Public safety Public works Community development Recreation seMces Nondepartmental Capital outlay: Public works Community development Debt seMce: Principal retirement Interest and fiscal charges Costs of issuance and other costs Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Gain on sale of properties Loan Proceeds Transfers in Transfers out Issuance of bonds Capital leases Payment to refunded bond escrow agent Interest on advance from other funds Decline in value of property held for resale Total other financing sources (uses) Special items Gain on sale of properties Items related to payment of loans Items related to future developments Net special items Net change in fund balance City of Baldwin Park Changes in Fund Balances of Governmental Funds Last Nine Fiscal Years Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 2011 $ 15,399,647 16,097,504 17,634,869 18,840,064 21,023,819 24,574,607 31,794,891 29,176,659 28,781,829 598,691 875,871 737,696 774,671 696,300 519,888 564,596 625,889 583,935 808,469 821,347 704,472 754,084 1,818,409 1,623,154 2,039,461 3,379,541 1,741,941 1,046,916 978,227 830,195 1,199,295 1,445,053 1,387,184 723,158 449,266 563,120 21,095,301 18,675,088 21,722,936 22,490,048 22,832,101 21,568,213 14,885,994 17,611,402 17,148,467 1,071,774 1,247,760 1,606,275 1,963,498 1,751,362 2,732,913 1,546,595 1,830,657 1,900,607 1,930,064 1,795,053 3,356,469 4,779,026 2,928,555 4,252,099 2,053,604 2,193,287 2,114,796 41,950,862 40,490,850 46,592,912 50,800,686 52,495,599 56,658,058 53,608,299 55,266,701 52,834,695 2,309,986 2,628,791 2,989,559 10,506,730 11,474,211 13,636,584 7,826,022 11,366,634 13,121,793 6,982,338 8,586,039 9,609,754 1,766,866 2,030,328 2,020,268 898,465 1,090,085 1,126,223 4,731,895 15, 332, 536 8,479,676 10, 064,124 2,198,121 4,275,924 27, 712, 375 8,393,001 7,949,696 2,375,511 4,001,214 3,031,641 2,882,320 3,071,399 16, 434, 302 17,164, 777 17, 006,136 17,132, 322 7,395,782 6,204,823 5,462,651 5,360,01E 12,846,577 12,366,593 14,252,879 10,870,89C 3,057,408 4,336,564 4,078,500 4,203,053 8,167,663 1,676,923 3,845,993 4,467,646 289,718 663,045 3,673,895 5,271,250 2,552,786 746,108 1,353,705 1,123,087 3,142,638 932,383 584,672 16,709 1,321,461 1,308,745 1,807,496 2,079,496 1,691,194 2,192,000 5,638,000 2,870,000 2,924,000 3,227,829 2,833,798 2,617,225 3,149,014 3,786,350 3,899,259 3,615,036 3,148,521 2,948,628 360,730 529,670 620,329 45,920,876 44,271,332 48,902,936 51,003,942 63,794,335 51,048,643 53,605,150 53,374,902 51,798,267 (3,970,014) (3,780,482) (2,310,024) (203,256) (11,298,736) 5,609,415 3,149 1,891,799 1,036,428 522,745 158,922 109,869 10,559,801 10,265,751 16,093,530 8,902,425 7,740,903 4,884,001 3,178,433 4,605,577 5,089,645 (10,593,166) (10,266,751) (16,130,727) (9,643,422) (7,870,091) (5,266,514) (3,775,309) (4,484,544) (5,089,645) 4,500,884 6,329,200 10,840,000 12,810,000 3,022,000 40,650 6,944 341,290 (9,400,125) (6,620,000) - (945,887) - (6,308,905) (2,787,273) (3,031,275) 4,189,747 (399,707) 12,680,812 (382,513) 2,425,124 279,955 632,614 4,988,913 383,889 $ (6,757,287) (6,811,757) 1,879,723 (602,963) 1,382,076 5,226,902 2,428,273 2,171,754 7,041,844 Debt service as a percentage of noncapital expendit 13.45% 11.43% 11.13% 11.09% 9.31% 12.05% 17.56% 11.31% 11.57% The Oty of Baldwin Park has elected to show only five years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. 131 City of Baldwin Park Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years 2009 2,981,835,548 61,073,837 34,382,263 3,008,527,122 1,042,609,407 127,963,961 City 2010 3,800,274,206 196,070,446 302,325,645 3,694,019,007 1,052,169,814 133,526,046 267,781,524 917,914,336 0.297% Redevelopment Agency 3,753,103,235 189, 227, 317 305,138, 330 3,637,192,222 1, 039, 967, 531 125, 050, 444 Fiscal Note (1): Beginning in fiscal year 1982, the valuation provided are equal to the full cash value of the property assessed. In the preceding years, Taxable the assessed valuations reflected only 25% on the full cash value. This change reflects ratification of Article XIIIA of the California Constitution (Proposition 13). Taxable Direct year Less Assessed Less Assessed Tax ended Secured Unsecured Exemptions Value Secured Unsecured Exemptions Value Rate 2002 1,623,535,100 43,164,541 7,616,839 1,659,082,802 714,350,835 97,583,041 247,051,869 564,882,007 0.297% 2003 1,729,661,169 39,303,359 13,651,027 1,755,313,501 741,532,679 82,524,795 239,367,154 584,690,320 0.296% 2004 1,861,083,255 44,116,130 12,913,006 1,892,286,379 749,813,199 84,962,820 222,098,703 612,677,316 0.293% 2005 2, 025, 549, 395 43, 009, 563 22, 493, 461 2, 046, 065, 497 774, 080, 293 103, 565, 661 229, 395, 358 648, 250, 596 0.293 2006 2,263,864,180 44,390,284 21,355,005 2,286,899,459 857,619,427 100,497,552 237,073,474 721,043,505 0.297% 2007 2,546,998,136 52,327,909 26,597,044 2,572,729,001 925,514,386 110,432,488 241,756,847 794,190,027 0.297% 2008 2,749,952,334 55,546,639 33,844,082 2,771,654,891 1,062,689,327 116,148,602 266,636,424 912,201,505 0.297% 2009 2,981,835,548 61,073,837 34,382,263 3,008,527,122 1,042,609,407 127,963,961 267,364,266 903,209,102 0.297% 2010 3,800,274,206 196,070,446 302,325,645 3,694,019,007 1,052,169,814 133,526,046 267,781,524 917,914,336 0.297% 2011 3,753,103,235 189, 227, 317 305,138, 330 3,637,192,222 1, 039, 967, 531 125, 050, 444 270, 337, 604 894, 680, 371 0.279 Note (1): Beginning in fiscal year 1982, the valuation provided are equal to the full cash value of the property assessed. In the preceding years, the assessed valuations reflected only 25% on the full cash value. This change reflects ratification of Article XIIIA of the California Constitution (Proposition 13). Source: Los Angeles County Assessor's Office. HdL, Coren & Cone 132 2002 2003 2004 2005 2006 City Balance 1, 659, 082, 802 1, 755, 313, 501 1, 892, 286, 379 2, 046, 065, 497 2, 286, 899, 459 Puente - Merced 31, 477, 577 32, 548, 202 33, 523, 384 30, 360, 600 33, 966, 864 San Gabriel River 178, 625, 849 159, 312, 368 168, 277, 026 184, 956, 789 185, 090, 403 West Ramona Blvd 22, 613, 836 23, 027, 839 25, 415, 939 27, 631, 781 30, 206, 884 Central Business Di st ri ci 78, 918, 699 85,100, 350 98, 287, 728 103, 558, 425 111, 778,180 Delta 24, 909, 698 26, 539, 683 26, 981,132 28,173, 917 29, 464, 923 Sierra Vista 229, 986, 875 247, 075, 556 260,192,107 273, 569, 084 330, 536, 251 Net assessed valuation $ 2, 225, 615, 336 $ 2, 328, 917, 499 $ 2, 504, 963, 695 $ 2, 694, 316, 093 $3,007,942,964 133 City of Baldwin Park Assessed Valuation by Tax District Last Ten Fiscal Years 2007 2008 2009 2010 2011 2, 572, 729, 001 2, 839, 353,155 3, 008, 527,122 3, 694, 019, 007 3,637,192,222 37, 944, 823 38,114, 314 38, 372, 334 39, 875,145 39, 330, 649 210, 499, 042 223, 584, 610 240, 263,192 253, 628, 573 248, 204, 462 33, 947, 794 37, 749, 969 39, 485, 273 35, 584, 527 33, 844, 951 122, 697,128 136, 574, 743 144, 458, 926 138, 475, 546 136, 611, 945 32, 503, 459 33, 745, 358 34,109, 467 34, 696, 594 34, 058, 316 356, 597, 781 374, 734, 247 406, 519, 910 415, 653, 951 402, 630, 048 $ 3, 366, 919, 028 $ 3, 683, 856, 396 $ 3, 911, 736, 224 $ 4, 611, 933, 343 4, 531, 872, 593 134 City of Baldwin Park Direct and Overlapping Property Tax Rates (Rate per $100 of assessed value) Last Ten Fiscal Years Agency 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 BASIC LEVY 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 Baldwin Park Unified 0.03996 0.00389 0.08126 0.11005 0.09961 0.08877 0.1326 0.15384 0.16101 0.16673 Bassett United School Dustrict 0.00000 0.00000 0.00000 0.00000 0.09051 0.08210 0.10806 0.08990 0.10877 0.12316 County Detention Facilities 1987 Debt 0.00113 0.00103 0.00099 0.00092 0.00080 0.00066 0.00000 0.00000 0.00000 0.00000 El Monte City School District 0.05196 0.06592 0.05072 0.07247 0.08057 0.06402 0.08068 0.09045 0.11907 0.12388 EL Monte Union High School 0.00000 0.00000 0.03573 0.03928 0.05425 0.05847 0.02820 0.05160 0.09654 0.08475 LA County Flood Control 0.00107 0.00088 0.00046 0.00025 0.00005 0.00005 0.00000 0.00000 0.00000 0.00000 Metropolitan Water District 0.00770 0.00670 0.00610 0.00580 0.00520 0.00470 0.00450 0.00430 0.00430 0.00370 Mt. San Antonio College 0.00000 0.01946 0.01525 0.01473 0.02122 0.02530 0.01750 0.02333 0.02571 0.02636 Rio Hondo Community College Dist 0.00000 0.00000 0.00000 0.02170 0.01802 0.01469 0.01369 0.02320 0.02714 0.03439 West Covina Unified 0.05240 0.07985 0.05084 0.08223 0.06148 0.06511 0.05143 0.06041 0.05258 0.05920 Total Direct & Overlapping Tax Rates 1.15422 1.17773 1.24135 1.34743 1.43171 1.40387 1.43666 1.49703 1.59512 1.62217 City Share of 1 % Levy Per Prop 13 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 Redevolpment Rate 1.00990 1.00861 1.00755 1.00697 1.00604 1.00541 1.00450 1.00430 1.00430 1.00370 Total Direct Rate 0.27484 0.27381 0.27104 0.27050 0.27481 0.27694 0.27360 0.26810 0.28157 0.27918 135 City of Baldwin Park Ten Principal Property Taxpayers Current Year and Nine Years Ago Total taxable assessed value often largest taxpayers 189,884,859 5.21 % 183,308,075 8.24 % Total taxable assessed value of other taxpayers 3,447,297,363 94.79 2,042,307,261 91.76 Total taxable assessed value of all taxpayers $ 3,637,182,222 100.00 % $ 2,225,615,336 100.00 % The amounts shown above include assessed value data for both the City and the Community Development Commission of Baldwin Park. Source: HdL Coren & Cone Hinderliter, del-lamas & Associates 136 2011 2002 Assessed Percentage Assessed Percentage value total value total In N out Burger Inc. $ 31,823,231 0.87 % $ 20,009,896 0.90 % Wal Mart Real Estate Business Trust 30,425,239 0.84 % Sierra center Investments LLC 17,990,000 0.49 % Kaiser Foundation Hospitals 19,758,409 0.54 % 26,783,047 1.20 % Home Depot USA 19,085,924 0.52 % 20,928,347 0.94 % J & J Warehouse Company LLC 16,890,474 0.46 % Baldwin Park Commerce Center 16,371,217 0.45 % Target Corporation 0.00 % % Otting Properties 12,935,319 0.36 % % OFT Family inc 0.00 % Calwest Industrial Property 31,346,500 1.41 % Dayton Hudson 12,932,105 0.36 % 11,078,101 0.50 % MOM enterprises 11,672,941 0.32 Ortel Corppration AFA Agere Systems 21,144,917 0.95 % SNS Cloverleaf Company 15,096,417 0.68 % Waste Management 13,901,430 0.62 % J. Lawrence- Han 11,581,301 0.52 % SDC Partners Limited 11,438,119 0.51 % Total taxable assessed value often largest taxpayers 189,884,859 5.21 % 183,308,075 8.24 % Total taxable assessed value of other taxpayers 3,447,297,363 94.79 2,042,307,261 91.76 Total taxable assessed value of all taxpayers $ 3,637,182,222 100.00 % $ 2,225,615,336 100.00 % The amounts shown above include assessed value data for both the City and the Community Development Commission of Baldwin Park. Source: HdL Coren & Cone Hinderliter, del-lamas & Associates 136 Fiscal Secured year tax 2002 $ 3,570,774 $ 2003 3,667,739 2004 3,870,991 2005 4,079,647 2006 4,430,387 2007 4,839,635 2008 5,223,366 2009 3,948,959 2010 4,321,922 2011 5,157, 261 City of Baldwin Park Property Tax Levies and Collections Last Ten Fiscal Years Unsecured tax Taxes Levied for the tax year Collections within the Fiscal Year of Levy Amount Percent of Levy Collections in Subsequent Years Amount Delinquent Tax Collections Amount Total Collections to Date Amount Percent of Levy 99,179 $ 3,669,953 $ 3,813,661 104% $ 125,171 $ 37,380 $ 3,976,212 108 29,280 3,697,019 3,901,365 106% 102,856 28,365 4,032,586 109% 49,271 3,920,262 4,127,233 105% 123,601 37,455 4,288,289 109% 44,155 4,123,802 4,451,357 108% 237,685 23,697 4,712,739 114% 24,964 4,455,351 4,930,376 111% 208,527 31,781 5,170, 684 116 35,639 4,875,274 5,409,350 111% 333,929 31,142 5,774,421 118% 66,559 5,289,925 5,343,719 101% (3) (3) 5,343,719 101 79,045 4,028,004 5,906,716 147% (3) (3) 5,906,716 147 57,803 4,379,725 5,193, 394 119% (3) (3) 5,193, 394 119 68,860 5,226,121 5,220,369 100% (3) (3) 5,220,369 100 Note (1): The figures provided for property tax levies and collections are for the City of Baldwin Park only, and do not include tax increments levied and collected on behalf of the Baldwin Park Redevelopment Agency. Note (2): Article XIIIA of the California Constitution limits the amount of any ad valorem tax on real property to 1% of the full cash value, except that additional taxes may be levied to pay debt service on general obligation bonds and certain other indebtedness approved by the voters. This tax is collected by the County Tax Collector and is distributed according to a formula established by the State Legislature. Note (3) The City of Baldwin Park combined the Property Taxes accounts into one. Source: County of Los Angeles, Office of the Auditor /Controller. 137 City of Baldwin Park Ratio of Outstanding Debt by Type Last Ten Fiscal Years Note (1): Population figures were obtained from the State of California Department of Finance. Note (2): The figures presented include both bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in note 1 to the Basic Financial Statements. 138 (2) Less Fiscal Total Gross debt Net year (1) assessed bonded sermce bonded Capital Notes Total Debt per ended Population value debt funds debt leases payable debt capita 2002 78,367 2, 478, 633, 517 31, 383, 000 7,229,737 24,153, 263 529,266 9,088,800 33, 771, 329 431 2003 79,600 2, 593, 022, 002 43,145, 000 6,917,645 36, 227, 355 1,204,000 8,207,000 45, 638, 355 573 2004 80,300 2, 739, 975, 404 42,131, 000 6,892,662 35, 238, 338 1,221,000 5,118, 490 41, 577, 828 518 2005 81,226 2, 946, 204, 912 44, 856, 000 6,496,543 38, 359, 457 1,148, 000 5,118, 490 44, 625, 947 549 2006 80,986 3, 266, 371, 443 43, 089, 089 6,058,197 37, 030, 892 982,000 5,118, 490 43,131, 382 533 2007 81,146 3, 635, 272, 919 54,131, 045 6,588,273 47, 542, 772 1,019,000 5,118, 490 53, 680, 262 662 2008 81,281 3, 984, 336, 902 51, 937, 000 6,192, 432 45, 744, 568 773,000 5,118, 490 51, 636, 058 635 2009 81,445 4, 213, 482, 753 46, 529, 000 4,977,495 41, 551, 505 725,000 7,910,490 50,186, 995 616 2010 81,604 4,611,933,343 46,927,000 3,354,699 43,572,301 514,612 4,369,000 48,455,912 594 2011 75,664 4, 531, 872, 593 44, 264, 000 1,751,761 42, 512, 239 247,596 4,108, 000 46, 867, 835 619 Note (1): Population figures were obtained from the State of California Department of Finance. Note (2): The figures presented include both bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in note 1 to the Basic Financial Statements. 138 City of Baldwin Park Computation of Legal Debt Margin Last Ten Fiscal Years Fiscal General % of Legal year Assessed Valuation Debt Limit Obligation Debt Debt ended Amount % Adjusted % Amount Bonds Limit Margin 2002 2,478,633,517 25% 619,658,379 15% 92,948,757 24,153,263 26.0% 68,795,494 2003 2,593,022,002 25% 648,255,501 15% 97,238,325 36,227,355 37.3% 61,010,970 2004 2, 739, 975, 404 25% 684, 993, 851 15% 102, 749, 078 35, 238, 338 34.3% 67, 510, 740 2005 2,946,204,912 25% 736,551,228 15% 110,482,684 38,359,457 34.7% 72,123,227 2006 3,266,371,443 25% 816,592,861 15% 122,488,929 43,089,089 35.2% 79,399,840 2007 3,635,272,919 25% 908,818,230 15% 136,322,735 54,131,045 39.7% 82,191,690 2008 3, 984, 336, 902 25% 996, 084, 226 15% 149, 412, 634 51, 937, 000 34.8% 97, 475, 634 2009 4, 213, 482, 753 25% 1, 053, 370, 688 15% 158, 005, 603 49, 551, 000 31.4% 108, 454, 603 2010 4, 611, 933, 343 25% 1,152, 983, 336 15% 172, 947, 500 46, 927, 000 27.1% 126, 020, 500 2011 4, 531, 872, 593 25% 1,132, 968,148 15% 169, 945, 222 44, 264, 000 26.0% 125, 681, 222 Note (1): The Code of the State of California provides for a legal debt limit of 15 %of gross assessed valuation. When this provision was enacted the accessed valuation was based on 25% of the market value. After the 1981 -82 fiscal year, each parcel is assessed at 100% of the market value. The above computation converts the assessed valuation to the 25% level effective when the legal debt margin was enacted. Source: Los Angeles County Assessor's Office. 139 City of Baldwin Park Direct and Overlapping Bonded Debt June 30, 2011 140 Percent Gross applicable to bonded debt City of Baldwin Park's June 30, 2011 Baldwin Park share of debt Direct debt: (3) Baldwin Park 1915 Act AD99 -1 Bogart 11,000 100.000 11,000 Baldwin Park 1915 Act AD2000 -1 Baldwin 17,000 100.000 17,000 Baldwin Park 2004 Lease Revenue Bond 9,520,000 100.000 9,520,000 Pension Obligation Bonds 9,720,000 100.000 9,720,000 Certificate of Participation 2002 Variable Rate Demand 2,446,000 100.000 2,446,000 Baldwin Park Redevelopment Agency 1990 Tax Allocation Bonds Series A 4,065,000 100.000 4,065,000 1998 San Gabriel Tax Allocation Bonds 5,365,000 100.000 5,365,000 2000 Merged Project Tax Allocation Bonds 8,720,000 100.000 8,720,000 2003 Tax Allocation Bonds Series 4,400,000 100.000 4,400,000 Total direct debt 44,264,000 Overlapping debt: (4) Baldwin Park Unified School District 1996 Ser A Debt Service 2,713,733 92.878 2,520,457 Baldwin Park Unified School District 2001 Refunding Debt Svc. 5,890,000 92.878 5,470,506 Baldwin Park Unified School District 2002 Series S -2003 Debt Svc. 375,000 92.878 348,292 Baldwin Park Unified School District 2002 Series S -2004 Debt Svc. 6,356,248 92.878 5,903,548 Baldwin Park Unified School District 2005 Refunding Bond 9,936,887 92.878 9,229,168 Baldwin Park Unified School District DS 2002 Series 2005 4,813,699 92.878 4,470,861 Baldwin Park Unified School District DS 2002 Series 2006 17,473,384 92.878 16,228,905 Baldwin Park Unified School District DS 2006 Series 2007 23,600,000 92.878 21,919,175 Baldwin Park Unified School District DS 2006 Series 2008 14,001,457 92.878 13,004,254 Bassett Unified Debt Service 2004 Seriies 2005A 11,203,352 1.467 164,314 Bassett Unified Debt Service 2004 Seriies 2005B 10,616,192 1.467 155,703 Bassett Unified Debt Service 2006 Seriies 2007 14,139,566 1.467 207,378 Bassett Unified Debt Service 2006 Seriies B 4,999,970 1.467 73,332 West Covina Unified School District DS 2000 Series C 8,030,000 0.275 22,106 West Covina Unified School District DS 2002 Refund Bond Series A 15,340,000 0.275 42,229 West Covina Unified School District DS 2000 Series D 8,465,000 0.275 23,303 Rio Hondo Comm. College Dist DS 2005 Refunding Bonds 44,601,005 0.098 43,576 Rio Hondo Comm. College Dist Series A 2004A 6,945,000 0.098 6,785 Rio Hondo Comm. College Dist Ser 2009 -2010 Series 125,037,824 0.098 122,164 Mt. San Antonio Comm. College Dist. DS 2001 Series A 1,130,000 5.423 61,278 Mt. San Antonio Comm. College Dist. DS 2004 B 8,080,000 5.423 438,161 Mt. San Antonio Comm. College Dist. DS 2005 Bond 55,835,843 5.423 3,027,860 Mt. San Antonio Comm. College Dist. DS 2001, 2006 Series C 79,461,712 5.423 4,309,041 Mt. San Antonio Comm. College Dist. DS 2001, 2008 SERIES D 24,602,430 5.423 1,334,138 El Monte Union High School SD DS 2002 Series A 2,870,000 0.256 7,339 El Monte Union High School Dist Series B 4,555,000 0.256 11,648 El Monte Union High School SD DS 2006 Refunding Bond 36,572,828 0.256 93,524 El Monte Union High School DS 2008 Series A 53,625,511 0.256 137,132 EL MONTE UN HI GS 2002 SER C 29,140,000 0.256 74,517 Metropolitan Water District (1) 107,259,876 0.340 364,150 Total overlapping debt 89,814,843 Total direct and overlapping debt $ 134,078,843 2010/2011 Assessed Valuation: $ 2,883,215,084 (After deducting Redevelopment increment) Debt to Assessed Valuation Ratios: Direct debt 1.54 % Overlapping debt 3.12 Total debt 4.66 Notes: (1) This fund is a portion of a larger agency, and is responsible for debt in areas outside the City. (2) Debt figures include general obligation debt which is being repaid through property taxes. It excludes revenue, mortgage revenue, interim financing obligations, non - bonded capital lease obligations, and certificates of participation. Source: (3) City of Baldwin Park Department of Finance (4) HdL Coren & Cone, Los Angeles County Assessor Combined 2008/09 Lien Date Tax Rolls 140 City of Baldwin Park Full -time and Part -time City Employees By Function Last Ten Fiscal Years 141 Full -time and Part -time Employees as of June 30, 2011 Function 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 General government 32 33 34 38 33 28 30 31 30 32.4 Public safety 125 125 125 130 115 108 114 111 112 109 Community Development 36 35 34 32 31 26 35 33 45 44.6 Public works 56 56 56 54 52 46 51 35 33 34 Park & Recreation 205 208 208 208 208 191 207 232 234 186 Total 454 457 457 462 439 399 437 442 454 406 141 Fiscal Year Total Coverage 3,030,652 Net Ended Gross 2,464,108 20% set Available June 30 Revenue (1) Pass Thru's aside Revenue 2002 2,776,200 0.95 985,389 1,790,811 2003 4,501,112 1,738,084 900,223 1,862,805 2004 5,688,224 2,086,384 947,101 2,654,739 2005 6,147, 416 2,909,799 1,080,187 2,157, 430 2006 6,614,399 3,094,273 1,198, 627 2,321,499 2007 6,819,473 2,715,842 1,167,479 2,936,152 2008 6,865,848 3,022,900 1,253,629 2,589,319 2009 7,154, 345 3,300,737 1,326,873 2,526,735 2010 7,050,343 2,793,546 1,312,141 2,944,656 2011 6,507,747 2,666,472 1,195, 903 2,645,372 City of Baldwin Park Pledged- Revenue Coverage Tax Allocation Bonds Last Ten Fiscal Years Principal & Interest Total Coverage 3,030,652 3,030,652 0.59 2,464,108 2,464,108 0.76 2,413,569 (3) 2,413,569 1.10 2,336,926 2,336,926 0.92 2,436,218 2,436,218 0.95 2,432,372 2,432,372 1.21 2,479,255 2,479,255 1.04 2,520,525 2,520,525 1.00 2,524,443 2,524,443 1.17 2,388,413 2,388,413 1.11 Note: With the exception of the 2000 Merged Refunding Bonds, bonds were issued by the Authority to make loans to the agency to finance certain activities of the agency in or benefiting the project areas, and secured by tax revenues. (1) San Gabriel River Tax Allocation Bonds Series 1998 refunded the 1990 Series A (2) The 2000 Tax Allocation Refunding Bonds merged redevelopment project refunded four project area debt service: (a) 1998 Housing Portion of San Gabriel River Tax Allocation Bonds. (b) West Ramona 1989 Tax Allocation Bonds. (c) 1994 Series A Sierra Vista Tax Allocation Bonds. (d) 1986 Delta Assessment District. (3) Sales Tax & Tax Allocation Refunding Bonds Series 2003 Puente Merced refunded 1990 Series B Bonds. Source: City of Baldwin Park Department of Finance 142 City of Baldwin Park Demographic Statistics Last Ten Fiscal Years Source: (1) California Department of Finance (2) Unable to get Data on Personal Income (3) Baldwin Park Unified School District (4) State Employment Development Department. 143 Housing Per Capita School Rate of Fiscal Population units Personal Income enrollment unemployment Year (1) (2) (3) (4) 2002 78,417 (1) 17,568 17,758 7.8 2003 79,596 (1) 17,677 17,270 8.1 2004 80,325 (1) 17,673 17,471 7.9 2005 80,953 (1) 17,747 17,220 5.4 2006 81,092 (1) 17,781 17,546 5.1 2007 81,146 (1) 17,781 19,187 6.3 2008 81,281 (1) 17,867 16,328 7.2 2009 81,445 (1) 17,908 17,514 15.7 2010 81,604 (1) 17,914 15,497 15.2 2011 75,664 (1) 17,736 15,202 14.8 Source: (1) California Department of Finance (2) Unable to get Data on Personal Income (3) Baldwin Park Unified School District (4) State Employment Development Department. 143 City of Baldwin Park Operating Indicators by Function Last Ten Fiscal Years 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Public Safety Arrests 2,424 2,369 2,658 2,317 2,134 1,852 1,871 2,561 2,533 2,738 Parking Citations 9,990 11,615 13,755 12,305 17,393 12,766 12,415 11,464 11,604 10,256 Public Works: Street Resurfacing(miles) 13 30 15 6 1 2 0 0 9 1.7 Sewers new connections 40 43 44 47 35 39 16 6 34 19 A\,erage Daily Sewer treatment 6149 6155 6191 6202 6200 6293 6300 6900 7320 in 1000's GAL. Parks & Recreation: Number of recreation classes 325 358 361 374 382 423 417 452 242 257 Number of facility rentals 301 307 310 314 321 246 315 470 795 706 144 Police Stations Patrol Units Public Works Streets (Miles) Streetlights Traffic Signals Parks & Recreation Parks Swimming Pools Community Centers City of Baldwin Park Capital Assets Statistics by Function Last Ten Fiscal Years 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2 2 2 2 1 1 1 1 1 1 33 34 32 34 31 31 35 39 42 43 114 115 116 117 117 118 118 118 118 118 474 474 474 463 463 475 480 480 480 490 50 56 58 64 64 64 64 64 64 65 5 5 5 5 5 5 5 5 5 5 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 3 3 3 3 3 145 City of Baldwin Park Per Capita Cost - General Governmental Expenditures by Function Last Ten Fiscal Years Fiscal 448.00 10.00 484.00 14.00 Community 14.00 Year (1) General Public Public Services and Debt Ended Population Government Safety Works Capital Outlay SeMce 2002 78,417 19.00 123.00 124.00 134.00 40.00 2003 79,596 27.00 124.00 126.00 133.00 64.00 2004 80,325 33.00 143.00 142.00 162.00 58.00 2005 80,953 37.00 168.00 162.00 160.00 60.00 2006 81,092 58.00 189.00 152.00 138.00 64.00 2007 81,146 53.00 342.00 158.00 137.00 67.00 2008 81,281 49.00 202.00 95.00 170.00 75.00 2009 81,445 37.00 211.00 84.00 159.00 114.00 2010 81,604 35.00 209.00 72.00 112.00 95.00 2011 75,664 36.00 226.00 71.00 165.00 43.00 Notes: Includes all Governmental Fund Types (General, Special Revenue, Capital Projects and Debt Service Funds), including the Baldwin Park Redevelopment Agency and the Baldwin Park Housing Authority. (1) Population figures were obtained from the State of California Department of Finance. Source: City of Baldwin Park Department of Finance, except where noted above. 146 Other Total 8.00 448.00 10.00 484.00 14.00 552.00 14.00 601.00 27.00 628.00 29.00 786.00 38.00 629.00 53.00 597.00 132.00 655.00 56.00 597.00 City of Baldwin Park Construction Activity Last Ten Fiscal Years Calendar New year New construction and alterations value of ended Residential Commercial Industrial Total Demolitions Construction 2002 11, 618, 017 5,973,149 0 (1) 17, 591,165 102,075 17, 489, 090 2003 21, 891, 556 3,157, 493 0 (1) 25, 049, 049 375,650 24, 673, 399 2004 18, 712, 708 12, 529, 452 0 (1) 31, 242,160 120,500 31,121, 660 2005 32, 312, 393 8,312,013 0 (1) 40, 624, 406 230,224 40, 394,182 2006 20, 402, 870 9,048,761 0 (1) 29, 451, 631 192,650 29, 258, 981 2007 22, 301,125 6,791,846 0 (1) 29, 092, 971 172,045 28, 920, 926 2008 10, 902, 293 5,911,824 555,555 17, 369, 672 334,403 17, 035, 269 2009 6,442,950 7,425,132 172,000 14, 040, 082 129,256 13, 910, 826 2010 8,046,015 5,871,449 203,800 14,121, 264 133,280 13, 987, 984 2011 9,559,585 5,748,912 0 15, 557, 445 251,948 15, 305, 497 Note (1): The Building Division streamlined the monthly report format and began combining commercial & industrial occupancies as of September 2001. Source: City of Baldwin Park Department of Community Development. 147 City of Baldwin Park Ten Principal Employers Disclaimer: The City of Baldwin Park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 148 Number of Employer Business Type Employees Baldwin Park Unified School District School District 1,975 Baldwin Park City Hall Government 454 Walmart Supercenter Retail 350 Durham School Services Transportion 301 Esther Syyder Community Center Government 300 LA Department of Public Health Government 300 Los Angeles County Department of Parks Government 300 Morgan Park Government 300 Waste Management Inc Waste Disposal 300 Target Retai 1 200 Total Top Ten Employers 4,780 Disclaimer: The City of Baldwin Park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 148 CITY COUNCIL AGENDA MAR 0 7 BALDWIN CITY OF BALDWIN PARK STAFF �TEM No. � REPORT P•A,R•K TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Service DATE: March 7, 2012 SUBJECT: Authorize a Request for Proposals for the 4th of July Fireworks Celebration PURPOSE The purpose of this report is to request authorization from the City Council to advertise for Request For Proposals (RFP) for professional pyrotechnic services related to the 4th of July Fireworks Celebration. BACKGROUND It was recommended by the City Council for the Department to explore alternative options to reduce the cost of the 4th of July fireworks show without changing the specifications and duration of the show. In addition, a request from the Los Angeles County Fire Department indicates a new mandate for the city to downsize the shell size of the fireworks to prevent any damage to building structures that are in close proximity to the fall out zone. The Department created an RFP reflecting the requests of the City Council and County for professional pyrotechnic companies to submit a proposal. The RFP indicates the proposals must include an 18- minute custom designed, synchronized and choreographed sky concert. The show must be electronically fired and include musical and narrative scores, a show director and launch a minimum of 2,000 -fired pieces. The proposals must include all necessary permits, insurances and licensed pyrotechnic and sand free firing racks. In an attempt to increase the potential vendor pool, phone calls will be made to encourage vendors to participate, as well as letters will be mailed, emailed and faxed to professional pyrotechnic companies. Proposals will be due to the Department of Recreation & Community Services by April 16, 2012. Vendors must meet all the requirements set forth by the city, county, state and federal guidelines. This year's show will once again be conducted at Sierra Vista High School Athletic Field. Each year, the event typically attracts over 6,000 spectators and is viewed as the kick off to summer. DISCUSSION Staff made contact with a professional pyrotechnic producer to discuss options on how to reduce the cost of the firework show and meet the new mandates placed by the Los Angeles County Fire Department. The pyrotechnic producer recommended reducing the 4" shells as used in previous years to 3" shells. A smaller sized shell will reduce the cost of the firework show and meet the new mandates as set forth by the Los Angeles County Fire Department & the National Fire Protection Association Code 1123 fail out zone. Simply changing the shell size to meet the new mandates as recommended by the pyrotechnic producer, the city will save approximately $2,000.00 dollars in costs. A recommendation for an agreement with a vendor will be presented to the City Council at a future meeting once the RFP's are submitted and staff has reviewed the all proposals. Therefore, staff recommends the attached RFP be approved. In addition, staff requests a two (2) year agreement with the selected vendor to take advantage of the economic downturn. The attached RFP specifications describe the scope of the event, including timeline, insurance, responsibilities, and all associated elements of the event. Below is the basic RFP framework for the event: 1. Two (2) proposals due: April 16, 2012. 2. Duration of display - 18- minute minimum display. 3. Fireworks show not to exceed $14,500.00 dollars. 4. Firework ignition — electronic. 5. $5,000,000 single limit liability insurance naming the City, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers as additional insured. 6. Maximum shell size: 3." 7. Sand free firing racks. 8. No ground set pieces. 9. Music and voice narration CD provided. 10. Fall out zone to comply with National Fire Protection Association Code 1123, Los Angeles County Fire Department and any other government agencies. 11. Two (2) year contract. FISCAL IMPACT The funds for this expenditure were approved in fiscal year 2011 -2012 budget. RECOMMENDATION It is recommended the City Council authorize advertising the RFP for professional pyrotechnic services related to the 4th of July Fireworks Celebration. Attachment: A - Request for Proposals (RFP) Attachment - A CITY OF BALDWIN PARK REQUEST FOR PROPOSALS The City of Baldwin Park (City) conducts an annual 4t" of July Fireworks show (Show) as part of its 4h of July Spectacular. The Show is held at the Sierra Vista High School. The campus is used throughout the 4ffi of July Celebration for various other activities and entertainment. The City wishes to enter into a two -year contract for a professional show with at least the following pyrotechnic displays: The show must be at least 18 minutes in length without breaks with appropriate patriotically music accompaniment. The contractor will not be responsible for the sound system although must provide the audible portion of the show. FIREWORKS SPECIFICATIONS: 1. Duration of display - 1 8- minute minimum. 2. Fireworks not to exceed $14,500. 4. Firework ignition — electronic. 5. $5,000,000 single limit liability insurance naming the City, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers additional insured 6. Maximum shell size: 3" 7. Sand free firing racks. 8. No ground set pieces. 9. Music and voice narration CD provided. 10. Fall out zone to comply with National Fire Protection Association Code 1123, Los Angeles County Fire Department and any other government agencies. DELIVERY: 1. Vendor and fireworks must arrive no later than 9:00 am, July 4, 2012 at Sierra Vista High School, 3600 Frazier Street, Baldwin Park, CA 91706. Fireworks show to start at 9:00 pm sharp. 2. Vendor must provide all safety equipment for themselves and their crew. (Ear plugs, hard hats, eye protection, gloves, long sleeve protective clothing, etc.). 3. Vendor must provide all supplies needed for set -up and show which include but are not limited to: hammers, racks, fuses, fire extinguishers, and anything needed to provide a successful show. PERMITS: 1. Vendor MUST obtain any and all permits or licenses required by law. Cost must be included in bid. 2. Vendor must obtain a business license permit from the City of Baldwin Park. The license permit can be purchase at: City of Baldwin Park City Hall — 2nd Floor 14403 E. Pacific Avenue Baldwin park, CA 91706 Business Hours — Monday - Thursday 7:30 am to 6:00pm Phone- (626) 960 -4011 Extension, 214 3. Vendor MUST abide by all rules and regulations imposed by law including National Fire Protection Association Code 1123 and California Code of Regulations, Title 19, Chapter 6 and the California Health & Safety Code 12500- 12726. INFORMATION: Please note the vendor will be responsible for all permit fees required by Los Angeles County Fire Department and any other Government Agencies. The City is to be informed of any additional fees. MEETINGS: I. PRIOR to being awarded the contact, representative must meet with City for a site inspection. 2. Meet with City a minimum of two times prior to the event. Pyrotechnic shooter must be present to review site with City representatives one of these times. INSURANCE: 1. Provide insurance from a company authorized to do business in the State of California 2. Must agree to hold harmless, indemnify and defend the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers and as additionally insured. 3. Vendor shall obtain at its sole cost and file with the City of Baldwin Park, City Clerk's Office, a policy or policies of insurance or a certificate of insurance and Vendor must obtain a business license permit from the City of Baldwin Park: a. Naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, its officers, agents, employees and volunteers and as additionally insured. b. Provide that said policy or policies shall contain a clear cancellation and /or reschedule provision, as to the City's options in case of inclement weather or severe wind. C. Each policy of insurance must be issued by an insurance company, which is authorized to do business in the State of California. d. Insurance with the following limits. (1) Workers Compensation: Before beginning work, vendor Shall supply proof of full workers compensation insurance for all persons to be employed directly in carrying out the work as specified in accordance with the laws of the State of California. (2) Comprehensive General Liability: (Bodily Injury and Property Damage) which shall include limits of at least $5 million single limit. PAYMENT: 50% to be due May 10, 2012 and balance due on July 9, 2012. PROPOSALS: Proposals must be submitted as follows: 1. Description of the proposed show indicating size and type of devise planned. 2. Contractor qualifications including required licenses (and expiration date) and references of other local municipalities served (minimum of three). 3. Proposed staffing with descriptions of experience and qualifications with Name and Contact numbers. 4. Proof of insurance or insurability. 5. Assurances that the proposal will comply with each of the requirements. 6. Quote for year July 4, 2012 and 2013, if the City chooses to extend the contract one year. 7. Assurances as to quality of show and customer satisfaction. PROPOSING: Please submit two (2) copies of your proposals by April 16, 2012 at 2:00 p.m. to: City of Baldwin Park Department of Recreation & Community Services 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 Attention: Manuel Carrillo Jr. Proposals will be opened in public at the above address on April 16, 2012 at 2:00 p.m. Proposals will be evaluated first on compliance with the requirements established in this request for proposal, safety record and training, then by price. The City of Baldwin Park reserves the right to reject any and all bids for any reason. Any questions regarding this request for proposals, please contact Manuel Carrillo Jr., Director of Recreation & Community Services, at (626) 813 -5245 Ext. 314 or electronically at Mcarrillo @baldwinpark.com. It re f BALDWIN CITY OF BALDWIN PARK P -A - R- K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: March 7, 2012 CITY COUNCIL AGENDA MAR 0 7 ITEM N0. *7 STAFF REPORT SUBJECT: AWARD A CONTRACT FOR THE CONSTRUCTION OF HILDA SOLIS PARK PLAYGROUND RENOVATION TO CREATIVE NILE BUILDERS, INC. IN THE AMOUNT OF $96,000 PURPOSE This report requests that the City Council consider awarding a construction contract for the Hilda Solis Park Playground Renovation Project to Creative Nile Builders, Inc. in the amount of $96,000. BACKGROUND On May 4, 2011 the City Council approved allocating $136,000 from the Community Development Block Grant (CDBG) funds for the renovation of the Hilda L. Solis Park playground. The renovation involves the demolition and recycling of the two existing outdated play structures and the removal of the existing non -ADA compliant sand surface ground area. The playground area will be upgraded to be ADA compliant with the installation of two new playground structures, a swing set, and a resilient rubber surfacing. On January 18, 2012, the City Council approved the plans and specifications for the Hilda Solis Park Playground Renovation Project and authorized staff to advertise the project to obtain construction bids. Staff advertised the project by publishing a "Notice Inviting Bids" in accordance with the provisions of the Government Code. DISCUSSION On February 16, 2012, sixteen (16) bids were received, opened, and declared publicly. A summary of the bids received is included as Attachment 1. The apparent low -bid is from Creative Nile Builders, Inc. in the amount of $96,000. Award a Contract for the Hilda Solis Park Playground Renovation Page 2 of 2 March 7, 2012 This contractor has recently completed similar improvements for Culver City, St. John Community Church in the City of Covina and St. Anthony Monastery in the City of Newberry Springs. The references from each of these projects were good. This Contractor has a Class B - General Building Contractors' license in good standing with the State Contractors' Board. A background search shows no irregularities regarding this Contractor. Creative Nile Builders, Inc. will also be encouraged to participate in the City's policy which provides incentives to contractors to encourage the hiring of City residents /businesses for City administered construction contracts. Staff will discuss the details of this policy with the Contractor to confirm the level of their participation. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this project. The following table summarizes the funds available for the project: Allocated CDBG Funds $135,000 Anticipated Project Expenditures - - Construction Contract I $96,000 Construction Cont in enc _ 110%) $g,$pQ Miscellaneous (Advertising, Reproduction $5,000+ Total Anticipated Expenditures $110,600 Unexpended funds currently estimated to be $24,400 will be available to the City to use for other CDBG eligible projects. RECOMMENDATION Staff recommends that the City Council: 1. Award a Construction Contract to Creative Nile Builders, Inc. in the amount of $96,000; and 2. Authorize the Mayor to execute the attached agreement; and 3. Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract. ATTACHMENTS 1. Summary of Bids Received 2. Construction Contract / Agreement 3. Proof of State Contractor's License 4. Project Site and Project Location Maps Attachment 1 BID SUMMARY HILDA SOLIS PARK PLAYGROUND RENOVATION IN THE CITY OF BALDWIN PARK No. Contractor Total Bid Notes 1 Creative Nile Builders, Inc. $96,000.00 Lowest Responsive Bid 2 Optima RPM $98,200.00 3 Ortco, Inc. $98,850.00 4 Creative Contractors $900,931.00 5 ECE Construction $105,000.00 6 Micon Construction, Inc. $106,085.00 7 New Act Construction, Inc. $106,855.00 8 AVA Builders, Inc. $108,700.00 9 WCCR Construction $110,750.00 10 Malibu Pacific Tennis Courts, Inc. $113,000.00 11 Fleming Environmental Incorporated $114,000.00 12 DLE Construction, Inc. $114,499.00 13 Western Group, Inc. $138,800.00 14 Nature Tech Landscaping, Inc. $141,000.00 15 G Coast Construction, Inc. $144,500.00 16 Yakar $154,750.00 Attachment 2 SECTION D. CONTRACT HILDA SOLIS PARK PLAYGROUND RENOVATION IN THE CITY OF BALDWIN PARK AGREEMENT THIS AGREEMENT, made and entered into this 7th day of March , 20 12 , by and between CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter referred to as "CITY" and Creative Nile Builders Inc. "CONTRACTOR." WITNESSETH: That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: Hilda _Solis Park Playground Renovation_ (the "Work of Improvement ") all in accordance with the Contract Documents and CONTRACTOR'S Proposal dated February 16, 2012 . CONTRACTOR agrees to perform all the work and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman- like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications ") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of Ninety-Six Thousand Dollars and Zero Cents ($96,000.00) which is based on performing all work related to all of the bid quantities shown on Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (10) days after issuance of a Notice To Proceed, and to continue in a diligent and workman -like manner without interruption, and to complete the construction thereof within thirty - 30 - calendar days (also specified in the CONTRACTOR'S Bid Proposal) from the commencement date stated in.the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work as further detailed in Section 6 -9 of the Specifications. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. CONTRACTOR, by executing this Agreement, hereby certifies that it shall adopt the current general prevailing Federal and /or State rates of wages applicable to the Work of Improvement. CONTRACTOR understands this is a federally assisted construction project and Federal Labor Standards, including Davis - Bacon Act requirements, will be enforced. CONTRACTOR acknowledges that if Federal and State wage rates are applicable, then the higher of the two will prevail. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100°/x) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written. ATTEST: CHIEF DEPUTY CITY CLERK CONTRACTOR BY (Title) BY CITY OF BALDWIN PARK MANUEL LOZANO, MAYOR APPROVED AS TO FORM: CITY ATTORNEY EXHIBIT "A" HILDA SOLIS PARK PLAYGROUND RENOVATION IN THE CITY OF BALDWIN PARK Notice Inviting Bids Instructions to Bidders & Information for Bidders Bidder's Proposal Contract 1 Agreement Specifications Documents in the Appendix (if any) Modifications and Amendments thereto Attachment 3 be n Consumer Aft: Contractor's License Detail - License # 930369 1 hk DISCLAIMER: A license status check provides information taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations. ->> CSLB complaint disclosure is restricted by law (i3 &P 71248) If this entity is subject to public complaint disclosure, a link for complaint disclosure will appear below. Click on the link or button to obtain complaint and/or legal action information. ), Per B &P 7071.17 , only Construction related civil judgments reported to the CSLB are disclosed. ->p Arbitrations are not listed unless the contractor fails to comply with the terms of the arbitration. ->> Due to workload, there may be relevant information that has not yet been entered onto the Board's license database. License Number 930369 Extract Date 2/23/2012 CREATIVE NILE BUILDERS INC 6376 TAYLOR CANYON PLACE Business Information RANCHO CUCAMONGA, CA 91739 License Status ACTIVE This license is current and active. All information below should be reviewed. CLASS DESCRIPTION Classifications B GENERAL BUILDING CONTRACTOR Bonding CONTRACTOR'S BOND This license fled Contractor's Bond number GCL1256575 in the amount of $12,500 with the bonding company OLD REPUBLIC SURETY COMPANY. Effective Date: 06/19/2009 Contractor's Bonding History BOND OF QUALIFYING INDIVIDUAL The Responsible Managing Officer (RMO) ATTIA BASSEM MAKRAM certified that he/she owns 10 percent or more of the voting stock/equity of the corporation. A bond of qualifying individual is not required. Effective Date: 06/99/2009 BQI's Bonding History This license has_worrKeEs c�lr pebsation_ insurance with th STATE COMPENSATION INSURANCE POND Policy Number:497- 0002373 Workers'Compensation Effective Date: 04/29/2011 Expire Date: 04/29/2012 Workers' Com ensation History DATE Miscellaneous Information 06119/2009 DESCRIPTION LICENSE REISSUED TO ANOTHER ENTITY Conditions of Use j Privacy Policv Copyright © 2010 State of Cafifomia Biness Pine Number. 909 4564471 Entity Corporation Issue Date W 03125/2009 Reissue Date 06/19/2009 Expire Date 06130/2013 - �- - -_ License Status ACTIVE This license is current and active. All information below should be reviewed. CLASS DESCRIPTION Classifications B GENERAL BUILDING CONTRACTOR Bonding CONTRACTOR'S BOND This license fled Contractor's Bond number GCL1256575 in the amount of $12,500 with the bonding company OLD REPUBLIC SURETY COMPANY. Effective Date: 06/19/2009 Contractor's Bonding History BOND OF QUALIFYING INDIVIDUAL The Responsible Managing Officer (RMO) ATTIA BASSEM MAKRAM certified that he/she owns 10 percent or more of the voting stock/equity of the corporation. A bond of qualifying individual is not required. Effective Date: 06/99/2009 BQI's Bonding History This license has_worrKeEs c�lr pebsation_ insurance with th STATE COMPENSATION INSURANCE POND Policy Number:497- 0002373 Workers'Compensation Effective Date: 04/29/2011 Expire Date: 04/29/2012 Workers' Com ensation History DATE Miscellaneous Information 06119/2009 DESCRIPTION LICENSE REISSUED TO ANOTHER ENTITY Conditions of Use j Privacy Policv Copyright © 2010 State of Cafifomia »2a� °\� c.§: . ��� %.2 .. , � wy y �� x,� > � . . � � � ���� � >. . . :� �� w »� , « � « �: ��.. »,�_\ .� � © \� \ - . \ . . _��� «. .,��, �. ma . w . ... �� �y > :<�� m .% ... ©< »� - 2' >� y��>� , : 2 \�g w � � � � > \� \\ d \ \ \� -: : � va . 2�� 2�` � . . : � . . \ � ,r . , , . .� : . :� �2�%�.,� . �� . w :. e.< <� < »� y z «? » >w ���<� � =y�> .y�� �� < y. »� « ..d < �y :- � \ \.�v. :«:% �� «ate © °^ .v d < \� A : . « .... `� <� .� . <:��. a��. �. « :� � v< � � � % \ � 2r `� l� � � w \. °\�:? y. . \ CITY COUNCIL AGENDA MAR 07 VA ITEM N0. BALDWIN CITY OF BALDWIN PARK STAFF REPORT P A - R, K TO: Honorable Mayor. and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: March 7, 2012 n SUBJECT: AWARD A CONTRACT FOR THE CONSTRUCTION OF THE BALDWIN PARK TRANSIT CENTER TO PCL CONSTRUCTION SERVICES INC. PURPOSE This report provides a summary of the bids that the City received on February 16, 20:12 for the construction of the Baldwin Park Transit Center and recommends that ;the City Council award a construction contract to PCL Construction Services Inc. in'the amount of $8,631,300. BACKGROUND The City has been working for several years on developing a parking facility adjacent to Baldwin Park City Hall and the Metrolink Station to serve the multi -modal transit needs of our City and downtown Baldwin Park. On November 2, 2011 the City Council approved list of contractors prequalified to participate in the bidding of the project. On December 14, 2011, staff presented to the City Council the bids that were opened earlier in the month. Since the bids were significantly higher than anticipated, staff recommended that all bids be rejected and that revisions be performed to the project plans to bring down the construction cost. An additional round of prequalifying contractors was also recommended to ensure competitiveness. On January 18, 2012, four new contractors were prequalified to bid on the project in addition to the original six. This brought the number of prequalified contractors to ten. Transit Center T Award of a Construction Contract Page 2 of 5 March 7, 2012 DISCUSSION Project Summary This project consists of several components including a 5 level, 506 stall parking structure adjacent to City Hall, an overhead pedestrian bridge connecting to the Metrolink train station, landscape and hardscape improvements for connectivity of pedestrians to the civic center, and appurtenant amenities. After bids were rejected in the first round of bidding, 13 deductive alternates were identified to bring down the cost of the base bid. Some of the alternates can be later added during construction, and some may be added after the project has been completed. However, one of the deductive alternates will require a commitment to complete it or not before starting construction. That alternative is to eliminate a small parking area which reduces overall parking by 32 spaces, and which the base bid herein recommended does not include. Therefore the project as recommended for award is a 5 level structure with 474 spaces. Before starting, construction, staff will be presenting at. a subsequent 'City Council meeting an analysis of the options on the alternates and .a recommendation of which alternatives. to ;choose so that they may incorporated into the project... The analysis: will include:the possibility of adding back the 32 parking spaces above referenced; and a recommended selection of alternatives depending on the priorities chosen, by'the City' Council and. funds availability. In addition to the deductive alternate for 32 parking spaces, other deductive alternates include items such as aluminum fins ;for building facade, precast concrete, metal trellises, security cameras, vehicle charging stations, exterior banners, stained concrete, protective metal screens, paving a remote parking lot, interior curb stops and rails, block wall at Verizon property limit, and canopies and bus shelters. Bid Results On February 16, 2012, the City received six bids for construction. The following table summarizes the bids received: BID RANK CONTRACTOR BASE BID 1 PCL $8,631,300 2 McCarthy $8,758,083 3 Bomel $8,957,825 4 Klorman $9,077;387 5 T.B Penick & Sons $9,713,200 6 Mallcraft $10,615,000 1 I - Transit Center — Award of a Construction Contract Page 3 of 5 March 7, 2012 The bid opening minutes are included as Attachment 1 of this report. The low bid of $8,631,300 is by PCL. This contractor has constructed many parking structures and educational facilities for public agencies. This contractor's qualifications are shown in Attachment 2 of this report. Grants Summary The following table summarizes the grants for the project: PROJECT GRANT FUNDS PACKAGE *MTA. approved Proposition C funds-in the amount of $2,500,000 as a :. City Match.. The remaining $1,066,704 may be any other City funds. La,osina Funds & Required Construction Schedule We have been advised by the MTA that the grant funds which are at risk of being lost include the funds originally lapsing on June 30, 2011. We have since received an extension for these funds until June 30, 2012. The funds at risk are estimated to be $3.5 million. We have been in contact with MTA, and the action herein recommended to award a construction contract satisfies all issues related to lapsing funds. Status of Proiect Labor Agreement The bid documents and the construction contract include the PLA which was proposed by the Trades Council with the exception that it includes a cancellation should the City decide to reject all bids and re -bid the project (as what has occurred) and the `testing' of materials. The `testing' is a pre- existing service that has already been awarded by the City Council for performance by the construction manager. FISCAL IMPACT There is no fiscal impact to the General Fund related to the award of this Construction Contract. There are sufficient funds available for the project to cover the award herein recommended. Transit Center — Award of a Construction Contract March 7, 2012 Page 4 of 5 The following table shows the project costs including expenditures already made and funds committed, the recommended construction contract, and an amount for construction contingency in case of unforeseen circumstances. PROJECT COSTS AMOUNT ENGINEERING PHASE $1,910,872 Design $717,600 Project/ Program Management $910,500 Verizon Land (used Prop Q --- --------- ----------- ------------- $610,100 --------------------- - --------- ------- - ---- Other (Survey, Misc) $44,800 CONSTRUCTION PHASE ....... $1,200,000 Construct Admin (incl. in Proj Mgmt) --- ---------------------- ------- --------- ------------ ----- -- --- - - - - -- -- ----------------......._.- Construction Contract $8,631,300 -------------- - ----------------------------------- ------- ------ --- --- ------- -- Contingency set aside $400,000 TOTAL COST $11,314,300 The table below shows a summary of the grant funds and the source of city matching funds to cover the costs. FUND SOURCE AMOUNT FTA $1,910,872 - - -------------- ------- -------- --------- --------------- - --------- ------------ MTA - PC 10% ------ - - ------- --------- ---------- $4,187,000 MTACMAQ ------------ ----------------- - ----- --------- - ---------------------- ----- - - --- $905,000 MTA Parking Management - -------- ------------------- - ---- $186,000 --- - ------ ---------------- - ------- - Prop C (City Match) — used $610,100 for Land $2,500,000 Gas Tax (City Match) ..... . . ..... . ............ .................. ........ .................. ....... $1,200,000 Measure R (City Match) $425,428 TOTAL COST $11,314,300 There are sufficient and eligible funds to support the construction contract herein recommended, and this includes $400,000 set aside for construction contingency. If these funds are not expended, the City may use them for other projects or on added alternates for the Transit Center. RECOMMENDATION Staff recommends that the City Council: 1. Approve the award of a construction contract to PCL Construction Services Inc. in the amount of $8,631,300; Transit Center — Award of a Construction Contract March 7, 2012 Page 5 of 5 2. Authorize the Mayor to fully execute it after a review by our City Attorney and after it has been executed by the contractor; 3. Authorize the Finance Director to appropriate $1,889,900 (difference between $2,500,000 less $610,100 for Verizon Land) from the unallocated fund balance in Proposition C for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; 4. Authorize the Finance Director to appropriate $1,200,000 from the unallocated fund balance in Gas Tax for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; 5. Authorize the Finance Director to appropriate $425,500 from the unallocated fund balance in Measure R for FY 2011 -2012 and to carry forward any remaining balance not spent to the FY 2012 -2013 budget for this project; and 6. Authorize the CEO and the Public Works Director to negotiate on behalf of the City the cost of project alternates and bring back to the City Council a recommendation to award a package of alternates along with the funding options to cover those costs. ATTACHMENTS 1. Bid Opening Minutes 2. Qualifications (Recent Construction Projects Completed) Attachment 1 MINUTES - FEB 02, 2012 BID OPENING FOR THE BALDWIN PARK TRANSIT CENTER �J. z h L� z W W a R■ o© 00 �a d 6 d � QI 4. O � O � ti C7 L 6� - E'� y Q Q c m � G = �e u a y . c a U N i I I I rA I E i d � i u A E f y� II ii ! Ge !E u cd p i.a p I O U z° I I v� I Attachment 2 QUALIFICATIONS - PCL, APPARENT LOW BIDDER FOR THE BALDWIN PARK TRANSIT CENTER PART M. RECENT CONSTRUCTION PROJECTS COMPLETED -. 38. Each prospective Contractor shall provide information about its five most recently completed public agency projects. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information: Project Name: CSU San Marcos PS1 -PH2 Location: 333 S. Twin Oaks Valley Road, San Marcos, CA 92096 Owner: California State University, San Marcos Owner Contact (name and current phone number): Brad Fenton, Director Phone: 760.750.4659 Email: bfenton @csusm.edu Architect or Engineer: RJC Architects Architect or Engineer Contact (name and current phone number): Brian Schmitt, Project Manager Ph one: 619.239.9292 Email, bschmittarlcarch.com Construction Manager (name and current phone number): Description of Project, Scope of Work Performed: Design /Build parking structure Total Value of Construction (including change orders): $ 25,866, 718 Original Scheduled Completion Date: 7/31/2010 Time Extensions Granted (number of days): 0 Actual Date of Completion: 5/14/2010 13 f CSU SAN MARCOS PSI -PH2 1 SAN MARCOS, CA The project consists of a new 486,000 square feet, 1,602 stall design -build parking structure for California State University, San Marcos. The structure is six stories on- grade, post tensioned concrete. There are four elevators servicing the parking structure as well as a pedestrian bridge connecting the structure to the adjacent campus. The parking garage is fully covered by fire sprinklers. 1 of 2 0 CONSTRUCTION LEADERS CSU SAN MARCOS PSI -PH2 SAN MARCOS, CA SIMILARITIES TO THE BALDWIN PARK TRANSIT CENTER: • Public Agency Project • Parking Structure Project 2of2 0 CONSTRUMON LEADERS PART M. RECENT CONSTRUCTION PROJECTS COMPLETED 38. Each prospective Contractor shall provide information about its five most recently t completed public agency projects. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information: Project Name: Sound Transit Lakewood Commuter Rail Station Location: 11424 Pacific Highway SW, Lakewood,-WA 98499 Owner: Sound Transit Owner Contact (name and current phone number): Mark Johnson, Project Manager Phone: 206.398.5000 Email: johnsonm3 @soundtransit.org Architect or Engineer: KPFF Consulting Engineers Architect or Engineer Contact (name and current phone number): Craig Olson, Principal f Phone: 206.622.5822 Email: craig.Qlson@kpff.com f.com Construction Manager (name and current phone number): Description of Project, Scope of Work Performed: Construction of the Lakewood Commuter Rail Station, Parking Garage and Transit Center. Construct a fully functional 4 level parking garage, a Transit Center with bus bay, layover space and Plaza. Total Value of Construction (including change orders): $17,570,780 _ Original Scheduled Completion Date:_ 2/28/2009 Time Extensions Granted (number of days): 0 Actual Date of Completion: X612009 13 r SOUND TRANSIT LAKEWOOD COMMUTER RAIL STATION I LAKEWOOD, WA This commuter rail station for Sound Transit includes a 193,000 square foot, four- story, 620 -stall parking garage, bus transit center, and commuter rail loading platform. The site is in excess of five acres and is adjacent to existing live railroad tracks, overhead power lines, and Pacific Highway. The parking structure is concrete columns on spread footings with post - tensioned, concrete beams and elevated slabs. There are two structural steel stair towers with precast stairs, aluminum - glazed curtain wall exterior, and two glass- enclosed hydraulic elevators. The parking structure is enclosed with decorative aluminum panels. Finishes to the garage include CMU walls, drywall, ceramic tile, painting and waterproofing, hollow metal doors /frames, overhead coiling - doors, stainless steel handrails, mechanical, plumbing, electrical, and fire protection standpipe system. The transit center is 12" heavy -duty concrete paving with sidewalks, passenger canopies, ticket vending machines, and a concrete loading platform for the commuter train. The site also features new irrigated ' landscaping throughout. 1 of 2 1* CONSTRUCTION LEADERS c SOUND TRANSIT LAKEWOOD COMMUTER RAIL STATION I LAKEWOOD, WA SIMILARITIES TO THE BALDWIN PARK TRANSIT CENTER: • Public Agency Project • Parking Structure Project • Transit Center F 2 of 2 1* CONSTRUCTION LEADERS PART M. RECENT CONSTRUCTION PROJECTS COMPLETED 38. Each prospective Contractor shall provide information about its five most recently completed public agency projects. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information: Project Name: James Merrick State Parking Facility Location:O- Lincoln Street, Denver, CO 80202 ti Owner: State of Colorado Owner Contact (name and current phone number): Larry Friedberg, Director Phone: 303.866.3079 Email: larry.friedberg @state.co.us Architect or Engineer: Carl Walker, Inc. Architect or Engineer Contact (name and current phone number): Robert McConnell Vice President Regional Mana er ±_ Phone: 303.894.8800 Email: rmcconnell @carlwalker.com Construction Manager (name and current phone number): PCL Construction Services, Inc. Phone: 303.365.6500 Description of Project, Scope of Work Performed: Construction of a six story parking structure for approximately 646 vehicles loacted at the southeast corner of 14th Ave and Lincoln Street. Total Value of Construction (including change orders): $8,761,062 Original Scheduled Completion Date: 10/1/2005 Time Extensions Granted (number of days): 160 (owner added landscape changes) Actual Date of Completion: 5/15/2006 13 JAMES MERRICK STATE PARKING FACILITY 's DENVER, CO The Colorado State Capitol Parking Structure is a 191,650 square foot, 660 stall on grade project located just steps from Colorado's State Capitol building. The foundations are constructed out of cast-in-place caissons, pier caps and walls while the superstructure is site erected precast concrete. All of the drive and parking surfaces are built out of precast concrete twin "Tees" that are site topped with cast -in- place concrete. In an effortto match the adjacent historical buildings and give an urban office building feeling, the design uses architectural precast concrete spandrels (colored to match granite and marble) and plain non - corrosive metals. The project also included three elevators, fire protection standpipes, mechanical and electrical systems. Contract is a CMCG and PCL was selected over six other contractors who proposed on this project. of 2 CONSTRUCTION LEADERS PART III. RECENT CONSTRUCTION PROJECTS COMPLETED 38. Each prospective Contractor shall provide information about its five most recently completed public agency projects. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information: Project Name: LAUSD Central High School No.9 Location: 450 N. Grand Avenue, Los Angeles, CA 90012 Owner: Los Angeles Unified School District Owner Contact (name and current phone number): Moty Eisenberg, Owner Representative Consultant Phone: 320.628.5818 Email: moty.eisenber5@iausd.net Architect or Engineer: HMC Architects Architect or Engineer Contact (name and current phone number): Gary Gidcumb, Owner Authorized Representative ' Phone: 213.542.8300 Email: ggidcumb @hmcarchitects.com Construction Manager (name and current phone number): Description of Project, Scope of Work Performed: Construction of a 238,000 square foot high school for the visual and performing arts on a 10. acre site in Downtown Los Angeles. Buiildings include a 950 seat Performing Arts Theater,Parking Grage /Gymnasium, Library, Cafeteria and Classroom Buildings. Total Value of Construction (including change orders): $1.74,457,496.00 Original Scheduled Completion Date: 9/5/2008 Time Extensions Granted (number of days): 909 (owner added scope) Actual Date of Completion: 10/24/2008 13 LAUSD CENTRAL HIGH SCHOOL NO.9 COS ANGELES, CA Central Los Angeles High School #9, is the showpiece high school for the Los Angeles Unified School District system. It is a performing and visual arts high school designed by fared Austrian architect Coop Himmelblau. HMC Architects is the executive architect. The artistic focus for the school will be on music, dance, performing arts and visual arts. This school is being compared to the LaGuardia Arts High School in New York with regards to its significance as a specialized public high school and its anticipated impact to further a perform ing and visual arts focus on a community scale within Los Angeles. The campus houses seven buildings including a 950 -seat performing arts theater, parking garage /gymnasium, library, cafeteria, and classroom buildings totaling 238,000 square feet on 10 acres. A new central plant and related utility distribution lines serve the entire campus. 1 of 2 c CONSTRUCT #ON LEADERS LAUSD CENTRAL HIGH SCHOOL. NO.9 1 LOS ANGELES, CA SIMILARITIES TO THE BALDWIN PARK TRANSIT CENTER: • Public Agency Project • Project Included a Parking Structure -. PROJECT AWARDS: • 2009 Award for the 10 Most Important Projects of the last 10 Years - #8 from Los Angeles Downtown News • 2009 "Q" Awards from Alliance for Quality Construction • 2009 President's Awards Overall from Metal Construction Association 2 of 2 CONSTRUCTION LEADERS PART III. RECENT CONSTRUCTION PROJECTS COMPLETED 38. Each prospective Contractor shall provide information about its five most recently l: completed public agency projects. Names and references must be current and verifiable. Use separate sheets of paper that contain all of the following information: Project Name: CSU Fullerton Student Housing Phase III Locati _800 N, State Coll.e e Drive, Fullerton, CA 92831 owner: California State University, Fullerton Owner Contact (name and current phone number): Steve Chamberlain, Senior Project Manager Phone: 657.278.5997 Email: schamberlain @fullerton.edu Architect or Engineer: Ste inber Architects _ Architect or Engineer Contact (name and current phone number): David Mitani Principal Phone: 213.599.4340 Email: dmitani @steinbergarchitects.com Construction Manager (name and current phone number): Description of Project, Scope of Work Performed: Construction of a new Housing Complex that consist of a minimum of 1,056 residential beds in a "double occupancy" room configuration, distributed in five 5 -story buildings. Part of this scope also, is a Kitchen & Dining Facility. Total Value of Construction (including change orders): $126,837,735 Original Scheduled Completion Date: 7/15/2011 Time Extensions Granted (number of days): 0 Actual Date of Completion: 7/15/2011 13 "Yf - `t Ar "As a leader in the industry, PCL conscientiously and consistently promoted a collaborative environment throughout the design and construction phases. The collaborative process was fostered by a highly - qualified management team that was diverse in experience and expertise. Through leadership and professional guidance, PCL was able to inspire the entire team including the campus to adopt the concept of interdisciplinary cooperation, communication and coordination. PCL successfully utilized tools and techniques such as Building Information Modeling (BIM), online document control, online document exchange, thoughtful (logical) work plans and credible schedules to deliver a project that is ahead of schedule and under budget.The University is obviously thrilled with the results." Steve Chamberlain Senior Project Manager California State University, Fullerton S r CSU FULLERTON STUDENT HOUSING PHASE III I FULLERTON, CA SIMILARITIES TO THE BALDWIN PARK TRANSIT CENTER: • Public Agency Project PROJECT AWARDS: ' • 2010 Award for Electrical Excellence - Data /Communications from National Electrical Contractors Association, Orange County • 2010 Award for Electrical Excellence - Electrical from National Electrical Contractors Association, Orange County • 2010 Award for Marketing Communication - Project Pursuit Categoryfrom Societyfor Marketing Professional 2 of 2 CONSTRUCTION LEADERS F a 1 BALDWIN P ,A, R, K TO: FROM: DATE: CITY COUNCIL AGENDA CNTY OF := . _ -•: Honorable Mayor and Members of the City Council Marc Castagnola, AICP, Community Development M March 7, 2011 SUBJECT: Public Hearing Regarding the Fiscal Year 2012 -2013 Annual Action Plan and Citizen Participation Plan PURPOSE The purpose is for City Council to hold the first of two required public hearings regarding the: 1) FY 2012 -2013 Annual Action Plan; 2) Citizen Participation Plan; and 3) To Consider The Funding Allocations For The FY 2012 -2013 CDBG Public Service Programs. BACKGROUND/ DISCUSSION Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five -year strategy designed to address the housing needs of extremely low, low and moderate - income households within the community. The current Five Year Consolidated Plan covers years 2010 -2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. All Plans are due to HUD by May 15, 2012. This public hearing will focus specifically on the Action Plan for year two (2012 -2013) of the Five Year Consolidated Plan and the funding allocations to public service programs. For FY 2012 -2013, the City of Baldwin Park expects to receive an estimated amount of $269,230 in HOME Investment Partnerships (HOME) entitlement funds, and $40,000 in HOME projected program income; and $1,044,793 in Community Development Block Grant (CDBG) funds. The anticipated amount an expected 22% reduction of CDBG funding from last years allocation. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $156,719. A public service program provides funding or other types of assistance to low - income youth, elderly, disabled, homeless and other special needs individuals. Program Income As with last year, although HUD allows Cities to include the estimated program income when calculating the amount available for public service programs, because program income received on an annual basis continues to reduce, CDBG program income will not be considered in FY 2012 -2013 funding allocations. CDBG Annual Plan PSA March 7, 2012 Page 2 of 2 FUNDING RECOMMENDATIONS Commission /Committee Recommendations Joint Housing and Community Services Commission, who form the CDBG Advisory Committee, held two community meetings. At the meetings held on February 2nd the Committee heard presentations by organizations that submitted applications for public service funding. The Committee recommendations were finalized based on their attempt to address the specific needs of low- income Baldwin Park residents during the current economic crisis. As you are aware, the lack of funding available creates a challenging and overwhelming process, worsened by the reduction of approximately $44,000 from last year's public service allocations. Therefore, the Committee was provided with an option to consider for funding. The option included funding the same programs as last year with an across the board 22% reduction. However, the CDBG Advisory Committee opted to make their own funding recommendations, as stated by the Committee, "based on in -depth study of the applications and personal knowledge of the needs of the Baldwin Park residents," resulting in a well informed, educated and united process. The recommendations are as follows: •s e si o t - o � - rd o s eo a io , Action Food Bank $10,000 New Request $0 $0 0 BPPD Pride Platoon $46,834 $18,600 $14,600 $18,000 $3,400 California Mental Health Connections $75,000 New Request $0 $0 0 Childcare Subsidy $7,500 $13,900 $10,900 $7,500 ($3,400) Church of the Redeemer Food Bank $15,000 $8,350 $6,500 $10,000 $3,500 Domestic Violence Advocate $22,680 $13,548 $10,600 $14,000 $3,400 ESGV Coalition for the Homeless $10,000 $8,350 $6,500 $10,000 $3,500 Family Service Center $40,000 $33,400 $26,100 $30,000 $3,900 Graffiti Removal $75,000 $51,000 $39,900 $33,469 ($6,431) MAPS For College $4,000 $3,700 $2,900 $0 ($2,900) Project Sister $5,000 $3,250 $2,500 $4,000 $1,500 Recreation /Sports Scholarship $25,000 $16,700 $13,100 $15,000 $1,900 Santa Anita Family Services $5,000 $4,150 $3,200 $3,500 $300 Social Model Recovery $1p,000 New Request $0 $0 0 Systems, Inc St. Johns Church Social Services $4,000 $3,250 $2,500 $3,250 $750 Youth Employment $30,000 $22,300 $17,400 $8,000 ($9,400) TOTALS $319,000 $200,498 $156,700 $156,719 CDBG Annual Plan PSA March 7, 2012 Page 3 of 3 As noted in the table, the Joint Commission has recommended not funding any new programs as well and no longer providing funding to the MAP's 4 College program. The program description of each public service application is also attached for your review. (Please see Attachment) FY 2012 -2013 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 3, 2012 and concluding at the second public hearing scheduled for May 2, 2012. Public Notification As required, on November 10, 2011 and January 26, 2012 public notices were published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 23, 2012, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 7, 2012, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2012 -2013 Annual Action Plan. FISCAL IMPACT There will be an impact to the general funds to the extent that the gap in funding for specific City administered programs be compensated. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2012 -2013 CDBG public service programs by selecting one of the following options: OPTION 1 — Approve the Joint Commission's recommendations for funding; or 0 OPTION 2 — Approve the 22% Across the Board reduction; or • OPTION 3 - Revise allocations as the City Council deems appropriate. Attachments 1) Public Service Applications /Program Descriptions Action Food Pantry FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT 1. AGENCY INFORMATION Agency Name: AeT1 c A Food Or, i,4-)-q Agency Address: r 3 q-o M cu >7e- Ave, u "''f � Ad �ires� .0 '-E 1 v� r - i .. , •-{ . � u r � � r Tom: � Street city Zip Code Administrator: 1 n n ►'e J 0 n --J Title: Administrator Telephone: & 2L q S 3) • ( Y-S-S- Fax: &d t - qf-7- 3 o 77 Administrator Email: r)' CA Project Site Address: 13 -7TfO Nia,I` n, A-le n Number Project Manager: Park C.4 117016 Street City Zip Code L. 1,,J, j- 7-sr , Title: -D I, Ye 4110` Project Manager's Telephone: �,2L - y 14- Lf 10 Fax: 6A 6- 9�- 7- 30 77 Project Manager's Email: She r�.f I +fro of aQ C-, "I Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). ()Ica ,1-e S R- e 4 C� --) e,,I f Has the Agency previously received funding from the City of Bald win Park? Yes (if yes, number of years / ) w No -4- The mission of ACTION Food Pantry, a 501(c)(3) community service program, is to provide nutritious food for low- income children, seniors, and needy individuals and families in the Eastern San Gabriel Valley, California. Goals and Objectives: ACTION Food Pantry is a nonprofit, public charity that encourages congregational and community members to contribute and volunteer and appeals to government and corporate entities for funding. Inspired by the teachings of our diverse faiths, our objective is to combat hunger through compassion, service, education and advocacy while strengthening our community by promoting unity, openness, and inclusiveness. History: ACTION is an acronym for Area Congregations Together in One Name. It was founded in the mid -1980s as a proiect of Lutheran Social Services. In the early 1990s, through the financial generosity of several local Lutheran churches and other caring individuals, the Food Pantry began to operate on its own. The organization expanded to become an interfaith group of diverse religious congregations in the area, and incorporated as a non - religious, nonprofit charitable organization, with members serving as advisors on the board of directors. Activities: The pantry is a community program that provides food at no charge to approximately 100 low income families a week from the Eastern San Gabriel Valley area of Los Angeles County. Clients served are single parents, the working poor, senior citizens, unemployed, disabled, or homeless. Food is provided to all, regardless of religious beliefs. ACTION Food Pantry is unique in that it does not limit the length of time a person can receive food. The ACTION Pantry clients can come in once a month for as long as they need to. Seniors because of their limited income and often heavy medical expenses can come in twice a month. The homeless can come in once a week because they take so little due to their circumstances. Each year the La Puente Post office selects the ACTION Food Pantry as recipient of their Annual Postal Food drive. This year over 17,000 pounds of canned food was collected. Over 50 people from the congregations and community volunteered their time and pickup trucks to take the food from the post office to the pantry where it was stored. The ACTION committee organizes 150 Thanksgiving baskets to be given away each year. The turkeys are donated by the Suburban Water Company and each of the ACTION congregations is assigned an item or two to provide the baskets with the traditional trimmings. It takes an enormous amount of food to feed all the clients and many volunteers to handle it. Food is both donated and purchased. Under the supervision of the Director, food is picked up and driven to the pantry. There it is unloaded and stored. Perishable foods are refrigerated. On days the Pantry is open, food is organized into packages which are distributed to Eligible low- income persons. The Food Pantry is open two days a week, and identification is required for new clients. PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ j�aa ° 00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. C /�i15 rljv� 1 ln� Is �tY 0 /5e 1J kj,4.-J , �L19cr 01-.r d 4! YS4 Yi / C s7e f�l G3C} Qd'� l hu• li(! /�7�! 1 6 G Y Co h-7 Yv 4 -rk, F m YL ✓1 Li 5 ra t e n e.5 1✓ `1c' A ! C U ee • 711, r 11-d.,4,; t,' ►' r.,'W h,t e e i ssP? e : I 1 V r3o ^f 11� fo» Oil rras)ael,c 1� 14 ejJ t-11P411s F r� :.1`frr� r�hl `�f-re '.1.?� Pt d `:/i i !s co r. •,` �. t. D v 3. ifs e"c i/� gY rr q e Ipr a cA rz�ce,,7 �u r 07 wre , 7 t1,11 4eJ 2 1,11e 4 T ! o Q� a yar s-e e lcf { �r'I:e C, a �nci.�•C>7j' � �� � YnGrv1f' '�>v9` s,� 1,if� Lc -eW1c� i k e b �>1 fib 1h S e rw e J e r1 d o c, cUc elc IQ Rr /'s , h. npen o,,v addr�ll� „� did h,arc C/ 1e 4(T10 �v 0116-) ' nl a1 k -e.1 s eYM,tCJ -vd-r Con C (�r^Y zf-(-04, 4nq 1I,” 14-"C M-Scu rC4'l ;j5 C1'774 li.l)n C0k-% C-e V-a7 Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) a W s4\ Co Yin c r o d e! a,k c a =-< �� r� can s, Describe any special characteristics of your client p pulation Wes ln�lo� ct w� q'4 Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). tJA —5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: I. KValmle YGS 4/ No r 2. Address Yes No 3. City in which client last resided. Yes No, 4. Number of family members. Yes No. 5. Total family (household) income. Yes No, 6. Ethnicity Yes No. `` 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: I Print Name Title of Officer Signature -6- oL-0. 0 Date Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). Adults meeting Bureau of Census definition of severally disable persons Homeless persons Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. N 14 -8- J'an 17 2012 1 :02PM HP LRSERJET FAX P.1 ns , $ c r� r SY.. (O rb �J I Sal cr .i 0 0 �a rA W � C CL G) M D n ou PO s� CA) N) s n ' 71- CL = °' 0 ..� (D n 0 ;r CD CD 5. CD ro CA 0 (D o r � �D Cq Sax 75' iL 9 11 iii i n 0 Wo 5 0tn0 "% G 3 0 =� CD a� lu 9 c4 OD j Q M O W V (0 0 O f� �y N- O ( 0 W N CL SZ c CL C. I Sal cr .i 0 0 �a rA W � C CL G) M D 0 -c -i rn -� 3 s— co 0o -4 p) c t Q w 2-0 O _ D 0 . o � a a o o v n � CD = _ m CD O CD 2) co m o CD �o rn � .... � 'CD CD m m � � v � cn � � CD rn cQ ca © � � U2 CD C G �' n C .a CL F. CD r c C 3 .-. CD =+ N (D y CD N 0 nn c Oq cu N 0 W 4 � w0r CL rt rq CD m -n - -I VJ Q ik► "pp1 ' �` O M CL D Cr Q n 0 N C s w 41 . ° c (D c . ts 0 c CD r.L 4Z, Q C4 <D ..IL C p CL cy G Cr IV X f OO D N grn v Q C= Q m rn - BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2. 4 :�� i 5. C. 7. 8. Name of Executive Director k 1hIC, h- 4rl'e- CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. now A-4,, �,- ACTION FOOD PANTRY BOARD OF DIRECTORS Vice President Sol'Pavlosky 19913 Rambling'R& . Covina, CA 91724 {626} 332 - 0217 s�avlosk@ ibs. not INTERNAL REVENUE SERVICE P. 0. BOX 2548 CINCINNATI, OH 45201 Date: ;BAR I 5 2006 ACTION FOOD PANTRY C/O SHERYL WOODBURY PO BOX 506 WEST COVINA, CA 91793 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 20- 3506759 DLN: 17053291042015 Contact Person: APRIL D WILLIAMS ID# 31493 Contact Telephone Number: (877) 829 -5500 Accounting Period Ending: August 31 Public Charity Status: 509 (a) (2) Form 990 Required: Yes Effective Date of Exemption: August 26, 20G5 Contribution Deductibility: Yes Advance Ruling Ending Date: August 31, 2009 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter. Shortly before the end of your advance ruling period, we will send you Form 8734, Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance'ruliag period to return the completed form. we will then notify you, in writing, about your public charity status. Please see enclosed Information for Exempt Organizations Under Section 501(c)(3) for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO /CG) J a -2- /ACTION FOOD PANTRY vi Sincerely, Lois G. Lerner Director, Exempt organizations Rulings and Agreements Enclosures: information for Organizations Exempt Under Section 501(c)(3) Statute Extension Letter 1045 (DO /CG) 2800915 ARTICLES OF INCORPORATION F I L E D ;tom OF in the office of the Secretary of S (\ of the State of Catifomia ACTION FOOD PANTRY -AUG. 2 62005 I. The name of this corporation is Action Food Pantry. 11.E A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to provide food to people in the community who are in need of this assistance. 1! The name and address in the State of California of this corporation's initial agent for service of process is: Sheryl Woodbury, 915 South Sunkist Avenue, West Covina, CA 91790. IMA A. This corporation is organized and operated exclusively for charitable purposes within the meaning of section 501, subdivision (c) (3) of the Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publication or distribution of statements) on behalf of, or in opposition to, any candidate for pubic office. V. The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under section 501, subdivision (c) (3) of the Internal Revenue Code. Dated August 23, 2005 J21. L, M _ a?�c1 �.� Sheryl Woodbury, Incorporator i I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. 2C� Sheryl Woodbury EI N: 20- 3506759 BYLAWS of the ACTION FOOD PANTRY I. The name of the food pantry shall be ACTION FOOD PANTRY. The place where we do business is Mt. Calvary-Faith Lutheran Church, 2110 Francisquito Avenue, West Covina, California 91790. Il. The purpose of the pantry is to provide food at no cost to people in the community who are in need of this service. 11. The pantry will serve the cities in the San Gabriel Valley area. There is no limit on the length of time a client can receive food, but clients can come only once a month. The exception is seniors who can come two times a month. Ill. Meetings will be held on the first Wednesday of each month at 7 p.m. at alternating churches of the board members, which will be announced at the previous meetings. IV. All voting will be decided by a majority vote. V. The Board of Directors is as follows: • President: Mother Judy Heffron, Holy Trinity Episcopal Church, Covina • Vice President: Sue Rios, Grace Lutheran Church, Covina • Treasurer: Bernard Nord, Grace Lutheran Church, Covina • Secretary: Sheryl Woodbury, Prince of Peace Lutheran Church, Covina The board will consist of the foregoing officers and all members of the ACTION Committee. A quorum is five people, including two.officers. Length of service is one calendar year and officers will be nominated and elected by a majority vote by the board members. Any church member who would like to serve on the board is eligible for nomination. Responsibilities of the directors are to oversee the budget, raise funds for the pantry as needed by appealing to the churches, and nominate, elect and support the director of the pantry. The board will determine when the removal of a director is necessary. Vi. No salaries are to be paid. No dues are to be collected. r VII. The treasurer will oversee the finances. VIII. The secretary will take minutes of meetings and keep copies on hand at the food pantry's location to be available to anyone upon request. IX. A Food Pantry Director will be appointed by the board and is to be in full charge of the physical running of the pantry. X. The board of directors may change, add, or delete any bylaw by a majority vote as they deem necessary. m !190-N (e4-1o�;te4rd) sub�njttod ACTION FOOD PANTRY 26-MOM 2008 M Form 99" fe-post eard) 9111 o 0-11&1=08 St wOrl9fatulafions., your Form 990-N (e-ftt card) has beery zubht- itted to the R& Once the IRS receives and pr sees your e.- postcard (usuaoy within 30 ralnutef I email i you VAII ri%,� Ve ar, ndicating whether youre-Postcard was opted or rejooW� Ifaccepted, you ara dondf6r the year It fejected, the S-fr6g receipt email M11,00nWri inshmUons on hcw to Coftott'he problem. .......... Questions or probiems regarding this Web- $Re SbouW be direr to Tech :S C0060med about Ywr Pfivacy? Please View our ponoy, jjDrj.0 This webstbe, is best viewedWdh Liiarown Atom 010-0. of 1'0124 X 768. et Expforer 6--5+ or MWfle. Firefox with a. screen re_q*jufion Lad m0imb'd. A09tist 31, 2009, f4— 1 �___e qj C ACTION FOOD PANTRY /A.C.T.I.O.N. Statement of Receipts & Disbursements For The Month of December and Year -to -Date Through December 31, 2010 Food Pantry Food Pantry ACTION ACTION Total This Month YTD This Month YTD This Month Opening Balance: 12/01/10 $ 9,015-25 $ 390,27 $ 9,405.52 Receipts Congregations Christ $ - $ 200.00 $ - $ _ $ _ Community Presbyterian - - Grace Covina 283.00 7,733.69 - - 283.00 Holy Trinity _ _ Mt. Calvary/Faith _ Prince of Peace - 609.00 - _ St. Andrews United Pres. 300.00 1,800.00 - - 300.00 St. Marks - 2,708.15 - _ _ St. Martha's Temple Ami Shalom Trinity Lutheran United Methodist Covina _ _ _ United Methodist West Covina - 279,00 Subtotal - Congregations $ 583.00 $ 13,329.84 $ - $ - $ 583.00 Organizations Adobe Systems Inc. $ - $ _ $ Aibertsons _ Church World Service - 1,926.27 City of West Covina - 10,000.00 Covina Rotary _ _ Edison _ Kroger Lifeline Communications United Way - E.F.S.P. - 2,000.00 W.E.L.C.A. Retreat Subtotal - Organizations $ - $ 13,926.27 $ Individuals $ 334.00 $ 1,188.00 $ - $ - $ 334.00 Dividends 0.96 13.38 - - 0.96 Total Receipts $ 917.96 $ 28,457.49 $ - $ - $ 917.96 Disbursements Consultants $ 675.00 $ 7,500.00 $ - $ - $ 675.00 Rent $ 950.00 $ 11,400.00 - - 950.00 Utilities $ - $ 2,314.56 - _ Insurance - Liability & Truck $ - $ 1,990.90 Food _ Regional $ - $ - $ $ $ _ Other 220.84 5,136.94 - - 220.84 Subtotal - Food $ 220.84 $ 5,136.94 $ - $ $ 220,84 Action Scholarships $ _ $ _ $ _ $ $ _ Miscellaneous $ 147.80 $ 6,753.84 $ - $ - $ 147.80 Total Disbursements $ 1,993.64 $ 35,096.24 $ - $ - $ 1,043.64 Balance 12/31/10 $ 7,939.57 $ 390.27 $ 8,329.84 Attachment. °•: Revenue Food Budget Program Type Grants /Contracts $ 15,000.00 United' $ - Corporate contributions $ 11,000.00 Membership $ - Individuals $ 3,000.00 Fundraisers, events, sales $ 2,000.00 Endowment $ - Interest income $ 40.00 In -kind $ - Total Revenue $ 31,040.00 Expenses Staff salaries and wages $ 11,400.00 Fringe benefits $ - Occupancy and utilities $ 13,400.00 Food, beverages, snacks $ 11,000.00 Grocery store vouchers $ - Restaurant vouchers $ - Transporation (picking up and/or delivering food) $ 4,400.00 Equipment/Supplies (used to prepare food boxes only) $ 1,500.00 Printing and copying $ - Telecommunications $ 500.00 Travel and meetings $ - Marketing and advertising $ - Staff and volunteer training $ - Contract services $ 2,100.00 Total Expenses $ 44,300.00 Revenue over Expenses $ (13,260.00) ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths =Households Please provide the actual number of your agency's total clients assisted to date and the Projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711/11 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS q 5 0 NON- BALDWIN PARK RESIDENTS / 5 -7- hp LasearJet 3030 HP LASERJET FAX Jan -17 -2012 1:02PM to, a i n v e n t Fax Calf Report Job Date Time Type Identification Duration Pages Result 606 1/17/2012 1:02:00PM Send 9673077 0:43 2 OK P > A. R K November 3, 2011 Action Food Pantry Vinnie Jones 580 S. Fernwood St_ #B4 West Covina, CA 91791 Dear Vinnie Jones RECEIVED DEC 2 2 2011 COMITIUnit Development On behalf of the City of Baldwin Park, I am pleased to inform you that we are now accepting application for fiscal year 2012 -2013 CDBG Funds. Please complete the attached application and return to: City of Baldwin Park Community Development Dept. _ .. 14403 E. Pacific Avenue Baldwin Park, CA 91706 The deadline for submitting the completed application is 5:00 p.m., Thursday, December 22 "d, 2011 Postmarked and late applications will not be accepted. Agencies who submit a complete application by the due date are invited to present their proposal to the CDBG Advisory Committee. (Date & Time to be confirmed at a later date) If you have any questions, please contact me at (626) 960 -4011 ext. 354. Sincer , Michelle Bravo Administrative Clerk II CITY OF BALDWIN PARK, 14403 EAST PACIFIC AVENUE � BALDWIN PARK, CA, 91706 (626) 960 -4011 FAX (626) 962 -2625 �e Baldwin Park Pride Platoon City of Baldwin Park FY 2012-2013 Community Development Block Grant Funds Public Service Request for Funds Contact Person: David Reynoso Phone Number/Ext. 626 813.5227 (Previous Year Allocation): $18,600 CDBG Amount Requested: $46834 Other Funds: $ Total: $46834 (Please attach a copy of your proposed budget) Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8 -week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. The requested amount will fund two programs consisting of 40 youths each. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example. Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: 80 Individuals or Households For CDBG Department Use Only: Recommendation: Approved0 Deny= National Objective/ Eligible Criteria Comments: Reviewed By: Approved: FY 2012 -2013 Boot Camp Budget • STAFF COSTS $31,000 • PROJECT MATERIALSISUPPLIES $7200 • RENTAL COSTS $1600 • GENERAL SUPPORT $814 • OTHER/MISCELLANEOUS $600 TOTAL $41214 California Mental Health Connection FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT 1. AGENCY INFORMATION Agency Name: Men+at, keaifkt Canne4-'wn Agency Address: 22-11 Cc._kle Qarr j Address NA rn - ; -�a CA 91 -z g -z— Street city Zip Code Administrator: VoJ e- Title: t?r'es -'Aery c:trtrt�i °� Administrator Telephone: -4ao 6kg�-( Fax: (,c.z� d30 .74 0 4 Administrator Email: V "he e- Project Site Address: Noq N . :Gzdv -1e L Ve- Number yU est CA R 11,010 Street city Zip Code Project Manager: Knoru kAa ri n Title: { °i��� �.,�1�E,m�ry - It Project Manager's Telephone: Cola 4B06'1 V4 Fax: `130 �rq 0 Project Manager's Email: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). iy p / bn .-- . _ . . —L ...,. -- -. -i _ P , ...s I l.Li . Js— ,L - --La — 11 AA A -wo d'ih.Vc o idrtcc Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years ) -4- No A I. Our mission is to provide a quality treatment of specialized multicultural and multilevel services in the following areas: For the Client to ensure the Client, their family and their loved ones to support, assist and integrate each one to their significant relationships, community, work, or school with the highest level of functioning and best quality of life possible for them in a warm, caring and professional atmosphere that is sensitive to the phase of development in which they are. z-, � m Y Tl _. !...,.. ' .�.� .±h,dxs47 n F or the l ranee and IrLesea.rchei to pi o v We Lhic111 w iui a zii%.jL aYa� u �iL. community model to be part and develop creatively in a joint effort with other professionals in the field skills, attitudes, ethics, core values ' and sensitivity to today's clinical challenges and to promote leadership and impact in the larger community through well planned, designed and smart research by competency enhancement. and needs assessments. As well as to have discussion forums that support therapist and their family with their very unique needs. For the Community at Large to assess, study, research and impact the design of innovative tailored to impact the specific special population with prevention programs through the exchange of information, and application of programs in the schools, churches, agencies and Institutions in need of professionals to support and impact a particular change in their community. E 0 P E� C O b PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ gsjcaw Scope of Services — Please briefly describe your proposed Project/Program and the objectives. r o.uc Beneficiaries — `]Please . briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) I. hhX7'l.e S'7 ±► Describe any special characteristics of your client population. deal Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). rAl A, -s- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes We If yes, does your intake sheet and supporting documentation obtain the following: 9. Name 2. Address Yes x No Yes x No 3. City in which client last resided. Yes "` No 4. Number of family members. Yes x No, 5. Total family (household) income. Yes No 6. Ethnicity Yes No, 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, If your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below. k, Print Name Title of Officer Sig a #ure Date -6- F ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals oaths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07!1111 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTSD NON - BALDWIN PARK RESIDENTS 5 �© -7- E I► Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit' clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) ✓ The project will benefit a presumed benefit* clientele as defined by HUD. B) ✓ , The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- 01/18/2012 98:28 6264307404 CMHC PAGE 02103 W N s Cl T ° .. C c soll iL CL Z. nz r rr N � N� O 1 D i 2 Q ul ILA... nh .o 6N L �". �0 N o �► g S' 01/18/2012 08:26 6264307404 CMHC PAGE 03/03 w s p m O m CD v a al C C. O Q = —4 co M A W N + Da 90 -1 C! E3+ W N ..► }y M <j '"" Ca ro « y 9) cD m .� CD C) � CD o 3 S v, to IV m C M C. T '13 M (D fo Nfo d �4L-j 4 4 N m I FIT 00 U3 o T d NQ (D hi CL to CD a •u' N c o 'D CL ►q a 00 v , aV �W N � o v� �w �« (A c w) 0 Nm� Wa °, a sa r� -9 rL a i 8 CL s p m O m CD v a al C C. O Q = —4 co M '3 FACILITY NAME; FACILITY .NUMBER; LAST NAME CLACK CRATON HAKIMIAN JIMENEZ KIMG LECAIR LOPEZ MARIN STEPHENSON WIMBERL Y PATHS OF LiGNF ERflM CMHC 19860 1281 DQ NUMBER: 28 FIRST NAME ANDY PAY VAHE ELISA SHUNG JINS00 BRIANNE JAVIER ELISA AUDRE Y KAREN MI ID-NUMBER LICENSE /ADMI NISTRATOR SIGNATURE: 1 r»' co �G Q)DS010 . 1 PAGE NO. 2 07/29/1, EVAL N0. Y104 STATUS CHIC RECEIVED D013 7571013641 7509109277 CLEARED N/A 7509073464 7503058811 CLEARED CLEARED N/A N/A 02/13/70 08/27/50 7509125212 7504069058 CLEARED CLEARED N/A N/A 04/26/56 09119164 7511085337 7504111372 CLEARED CLEARED N/A N/A 07/30/57 04/10/65 7509132590 7511015734 CLEARED CLEARED N/A N/A 05/20/84 09/30/55 7511027484 CLEARED CLEARED N/A 08/07/89 N/A 5/ 05/266/59159 . n A r r- BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2. 1/arr,r A14 debL14AI y,. • 7-WY L. c •-.� �..�� - J r rr 4. 5. 6. 7. 8. Name of Executive Director XlAsw °-"• C7t.u-r-.L. -z. CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of .clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 11 - AGENCY CERTICATION As the Executive Director, or duly authorized representative of C ,4JLiF'0e1j;4 .c40,07•¢•L f/. 9.CTt/ �a,c1�v. rri�s� (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name Title of Officer Sig tore Date Z 6zG� a 6/ 9' Phone Number Email Address SUM TM - • ~ 71779 State of Calffomla saLwP of Ste FILED STATEMBff OF ft cf {D0Mss8c Not�t, Cndit fink l! Md C=wumw CCoopwmffm ', v+ Sr�ie of °� Fiftg Few $2M 11 to Mons. a�oRrunr --rte APP 0 9 2DQg -rtes Tw Soon F" � casrow►� ftrlfE �eeue. de nat aNtrrtrnrtue.is p�,Ilsd.) N Ir�ricend ��a.�hr�r�r�ra� 141135 DUE pkl* C0MPLff R SAL 0R9C E A S Na not ai>bewhft vw name dba t;tp►_ ftn 2 eam * be a P.O. Box.) Z S&P=!"coll"aw 1m10mt IFANY w : CWf STATE nP CODE 2 aI 7 CA Ty - Z 2 IrAkMOABQFiIEDONppRA1101�� t CITY STATE 22PCOI>E MAIE'a /Wfl COMPt.M ;i00 OF iIE r�0?J. "O . (The oprporatlon �! heMe llbea tiwee W169 >K. A oampanW* Mb forth! Z&W aasyboaftO. hp w.'1M p iMfis on this lane awlit'iiot b• aiired ) L. CNIff EXECUn C0 AOOf SS ClIY STATE 2{P COOly /71' 11G0fiES6 ; C" STATE 2P000E S CHEF FMANCIAt.0FRCEFA/ MY STATE ZIP CON ti63@IT FOR SERVICE OF PROCESS (or** *got ie an dal, tht apsrd mtat eee-W - in callfon le ad ikon S must be con*bW wNh • eamomis et sddoers h P.A Boot addriras k ewt aaoeFMebie }, trthe apee�t b srwdrer oarporafiort, tha a�srd mt>e! heirs on Ale r� the Csromto Saa+sq�rjr d StaAr a a+=cele a+aparaNalk coda seaflole 1505 and >fem S muse be ieR bfarr[ ) 7_' ." tiMiEOFAt�FrFa0R88iIAC 'frOFPROf:F�S . s1t QFA�Fi F OR BEiiVlf GF PiMDOL M cmAKmoA. r All momDuAL CITY SPATE 2!W (X70E OAMWSMIIC � lftEIMW t)EYH A 1 ACT (cd kw& CWl OMb set lfan 13M ee eaq.) IL [:]..a** hmo ego aorparalate is —1 A 11 0 b menage a aormrwn inlanest domrolopment order the L3arie•.ca" oome�an iniereet t)ererople w Aciand pooeaed b MoEtes 9% it and 12 MrRL Co�owdons fanned b a oaawwn b eet dawiap IM fl- l atw file a Sb ftmwd by Comm Ir to 6v (Form S&M) as mquhd by Csix�a Cho cod. samm 1300 Pksae No � on the me= tide or this = E �� 14 AMMW0F 8ORCORF4RATE GFilfA&'IOCiAT1dL *AtifY CITY !f. FAONT31AMI AND WEAFMTCtiMIN STRMT FOR IMPHYSIMLOCATMOFTHE COM MON INTEREST R � o►s� t aura arm ewQ Itaaton to aft of ft cmumm kjt dw mlapn ) TL NA IEANDACti PMOFA89MATlOWS MMWCAGERi PAW st IMRA: OFV" TMC @frAMMMEROKIS718JEAImCOFftSCr 3 r 4 / °g { 0117E TWWMTWAW00PMMCMWtETMWit 0 �' . �--�> APFR13V6f 8Y NARY OF STATE I of California Department of Social Services Community Care Licensing LA TRI— COUNTY AC /RES District office 1000 CORPORATE CNTR DR. ST SOO MONTEREY PARK CA 91754 ( 323 ) 980 -4934 CALIFORNIA MENTAL HEALTH CONNECTION 2217 CALLE PARRAL WEST C©VINA CA 91792 Health and Human Services Date: 08/19!09 Your application for a communi -ty care license has been received and accepted. ** please use this The facility number assigned to you is J7Clovscvc number on all correspondence. This letter only confirms that your application has been accepted and is not an approval of your application. You may NOT provide care and supervision to children /clients until you are licensed. if you have any questions regarding your application, please contact the licensing regional office at the above telephone number. The next step in the application process is For you to submit fingerprints to the Department of Justice. The Community Care Licensing Division currently uses Livescan, an electronic method of submitting fingerprints. You may obtain a Livescan application (LIC9163), instructions (LIC9194) and any other licensing forms you may need by logging on to the Department's on —line forms page at: http://www.dss.cahwnet.gov/cdssweb/on—linefor-293.htm#L You may also obtain these documents through your licensing regional office. Please check the Internet frequently to ensure that you are using the latest version of the forms. if you do not have a personal computer, you may access the Internet at any public library or at a copy service center. To find out more about the Livescan method of fingerprinting, or any other aspect of the licensing program, visit our home page at: http. / /ccld. ca. gov/ BYLAWS OF CALIFORNIA MENTAL HEALTH CONNECTIONS A Califomia Public Benefit Corporation ARTICLE I The name of this corporation shall be California Mental Health Connections. The corporation may carry out as described other name or names that may be approved from time to time by Board lof D ecctorss.. Y ARTICLE II OFFICES Section I. Print al Office The principal office for the transaction of the business of the corporation ( "principal executive office ") is located at Los Angeles County California. The directors may change the principal office from one location to another. Any change of this location shall be noted by the secretary on these Bylaws opposite this section, or this section may be amended to state the new Iocation. ARTICLE III OBJECTIVES AND PURPOSES Our mission is to promote quality treatment, including specialized multicultural and multilevel services that honor all sacred traditions, for the benefit of clients, providers and the community. To accomplish these purposes, the corporation may receive, hold and disburse gifts, bequests, devises and other funds any may own and maintain or lease suitable real estate and buildings, and any personal property which is deemed necessary for these purposes; and to enter into, make and perform and carry kind for any lawful purpose without limit as to amount. out contracts of any ARTICLE IV NONPARTISAN ACTIVITIES This corporation has been formed under the California Nonprofit Public Benefit Corporation Law for the purposes described above, and it shall be nonprofit and nonpartisan. No substantial part of the activities of the corporation shall consist of the publication or dissemination of materials with the purpose of attempting to influence legislation, and the corporation. shall not participate or intervene in any political campaign on behalf of any candidate for public office or for or against any cause or measure being submitted to the people for a vote. The corporation shall not, except in any insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes described above. ARTICLE V DEDICATION OF ASSETS The properties and assets of this nonprofit corporation are irrevocably dedicated to educational and charitable purposes. No part of the net earnings, properties, or assets Of this corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual, or any member or director of this.corporation. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to an organization dedicated to charitable and/or educational purposes, provided that the organization continues to be dedicated to the exempt purposes as specified in Internal Revenue Code Section 501(c )(3). ARTICLE VI DIRECTORS Section 1. Powers L GemeraI Co orate Powers. Subject to the provisions of the California Nonprofit corporation law and any limitations in the Articles of Incorporation and these Bylaws relating to action required to be approved by the members, the business and affairs of the corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. 2• Specific.-Powers. Without prejudice to these general powers, and subject to the same limitations, the directors shall have the power to: (a) Select and remove ail chairmen, agents, and employees of the corporation; prescribe any powers and duties for them that are consistent with law, with the Articles of Incorporation, and with these Bylaws; and fix their compensation. (b) Change the principal executive office or the principal business office in the State of California from one location to another; cause the corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California; and designate any place within or outside the State of California for the holding of any member's meeting or meetings, including annual meetings. (c) Adopt, make, and use a corporate seal; prescribe -the forms of membership certificates; and alter the form of the seal and certificate. ,d) Borrow money and incur indebtedness on behalf of the corporation and cause to be executed and delivered for the corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt and securities. Section 2. Number and Qualification ,of Directors The authorized number of directors shall be as set by resolution of the directors, but not less than one (1) or more than eleven (11). Directors need not be residents of the state of California or members of the corporation. Each director shall hold office for a term of one year(s) and until his successor shall have been elected and qualified. Section 3. Vacancies I . Events Causin Vacanc . A vacancy or vacancies in the Board of Directors shall be deemed to exist on the occurrence of the following: (i) the death, resignation, or removal of any director, (ii) the declaration by resolution of the Board of Directors of a vacancy of the office of a director who has been declared of unsound mind by any order of court or convicted of a felony or has been found by final order or judgment of any court to have breached a duty under Sections 5230 et seq. of the California Nonprofit Corporation Law., 2. Resi nations, Except as provided in this paragraph, any director may resign, which resignation shall be effective on giving written notice to the Chair of the Board, the President, the Secretary, or the Board of Directors, unless the notice specifies a later time for the resignation to become effective. If the resignation of a director is effective at a future time, the Board of Directors may elect a successor to take office when the resignation becomes effective. No director may resign when the corporation would then be left without a duly elected director or directors in charge of its affairs. 4d r 3. No Vacancv on Reduction of Number of Directors. No reduction of the authorized number of directors shall have the effect of removing any director before that director's term of office expires. 4. Restriction on Interested Directors, Not more than 49% of the persons serving on the Board of Directors at anytime may be it =Fed persons: A- interested person is (1) any person being compensated by tI ,- ration f _,: ;fvices rendered to it within the previous 12 months, whether as _L, w part-time employee, independent contractor, or otherwise, exclude v- iiy reasonable compensation paid to a director as director; and (2) any brother. sis - , ancestor, descendent, spouse, brother -in -law, mother -in -law, .or father -in -law cr ..;y such person. However, any violation of the provisions of this p�:ragrapl- not affect the validity or enforceability of r,�emoval of Directors. The Board of Directors shall have siprl :.aiy power by vote of a majority of its members then in office to suspend or to .cinove any member of the Board of Directors without cause, or for conduct which in its opinion disturbs the order, dignity, business or harmony, or impairs the good name, popularity or prosperity of the organization, or which is likely, in its opinion, to endanger the welfare, interest or character of the organization, or for any conduct in violation of State of Federal Iaw, these Bylaws, or of the rules and regulations of the Corporation which may be made from time to time. Such action by the Board of Directors may be taken at any meeting of such board upon the initiative of any member or members of such board, The proceedings of the Board of Directors in such matter shall be final and conclusive. Section 4. Place of Meetings, Meetings by Tele phone 1. Regular meetings of the Board of Directors may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Board. In the absence of such designation, regular meetings shall be held at the principal executive office of the corporation. Special meetings of the Board shall be held at any place within or outside the State of California that has been designated in the notice of the meeting or, if not stated in the notice, or if there is no notice, at the principal executive office of the corporation. Notwithstanding the above provisions of this Section 4, a regular or special meeting of the Board of Directors may be held at any place consented to in writing by all the Board members, either before or after the meeting. If consents are given, they shall be filed with the minutes of the meeting. 2. Any meeting, regular or special, may be held by conference telephone or similar communication equipment, so long as all the directors participating in the meeting can hear one another, and all such directors shall be deemed to be present in person at such meeting. Participation in a meeting through use of electronic video screen communication or other communications equipment, other than conference telephone, pursuant to this subdivision constitutes presence in person at that meeting if all of the following apply: a. Each member participating in the meeting can communicate with all of the other members concurrently. b. Each member is provided the means of participating in all matters before the board, including, without limitation, the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation. c. Each member participating has consented in writing to electronic communications to and from the corporation. d. The corporation adopts and implements some means of verifying both of the following: i. A person participating in the meeting is a director or other person entitled w participEate Lil the boarCl meeting. ii. All actions of, or votes by, the board are taken or -cast only by the directors and not by persons who are not directors. Section S. Regular Meetings I . uaI Meetin . The annual meeting of the Board of Directors shall be held on the third Saturday of the month of March in each year at 1 0:00 A.M. Should said day in any year fall on a holiday, the regular annual meeting of the directors in such year may be held on said hour on the next business day thereafter. The Board of Directors may, in its discretion, set another date and time for the annual meeting in any particular year. 2. Other Regular Meetings. Other regular meetings of the Board of Directors may be held at such days and times as the Board of Directors may from time to time designate, provided however, should said day fall upon a legal holiday, then said meeting may be held at said time on the next business day thereafter. Section b. Special Meetings I. AWhorfty to Call. Special meetings of the Board of Directors for any purpose may be called at any time by the Chair of the Board or the President, or any Vice President, the Secretary, or any two directors. 2. Notice. (a) Manner of Giving, Notice of the time and place of special meetings shall be given to each director by one of the following methods: (i) by personal delivery or written notice; (ii) by first -class mail, postage paid; (iii) by telephone communication, either directly to the director or to a person at the director's office who would reasonably be expected to communicate such notice promptly to the director; or (iv) by other electronic means. These shall include but are not Iimited to voice messaging, facsimile, telegraph or, provided that the director has consented in writing to electronic communications from the corporation, electronic mail (email). All such notices shall be given or sent to the director's address or telephone number as shown on the records of the corporation. (b) Time Re gmements. Notices sent by first class mail shall be deposited into a United States mail box at least four days before the time set for the meeting. Notices given by personal delivery, telephone, or other electronic means shall be delivered, telephoned, or transmitted at least 48 hours before the time set for the meeting. (c) Notice Contents. The notice shall state the time and place for the meeting. However, it need not specify the purpose of the meeting, or the place of the meeting, if it is to be held at the principal executive office of the corporation. Occuon Vuorum A majority of the actual number of directors, but not less than two or one - fifth of the authorized number, whichever is greater, shall constitute a quorum for the transaction of business, except to adjourn as provided in Section l 1 of this Article VI. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law, especially those provisions relating to (i) approval of contracts or transactions in which a director has a direct or indirect material financial interest, (ii) appointment of committees, and (iii) indemnification of directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for that meeting. Section 8. Manner of Actin The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the directors. Section 9. Newly reated Directors ips and Vacancies Newly created directorships resulting from an increase in the number of directors and vacancies occurring in the board for any reason may be filled by a vote of a majority of the directors then in office, although less than a quorum exists. A director elected to fill a vacancy shall hold office for the unexpired term of his predecessor. Section 10. Waiver of Notice The transactions of any meetings of the Board of Directors however called and noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if (a) a quorum is present, and (b) either before or after the meeting, each of the directors not present signs a written waiver of notice, a consent to holding the meeting, or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. All waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. Section 11. Adjournment A majority of the directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place. Section 12. Notice of Adjournment Notice of the time and place of holding an adjourned meeting need not be o- • _ - -, llnlaoo FFFI 4U116 1s aui V tu11GU 1VA Mort 'than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjou-m ent meeting to the directors who were not present at the time of the adjournment. Section 13, Action Without Meetin Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all members of the Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.. Section 14. Fees and Compensation of Directors Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement of expenses, as may be determined by resolution of the Board of Directors to be just and reasonable. ARTICLE VII COMMITTEES Section 1. Committees of Directors The Board of Directors may, by resolution adopted by a majority of the directors then in office, designate one or more committees, each constituted of two or more directors, to serve at the pleasure of the Board. Any committee, to the extent provided in the resolution of the Board, shall have all the authority of the Board, except that no committee, regardless of Board resolution, may: (1) Take any final action on matters which, under the Nonprofit corporation Law of California, also requires members' approval or approval of the outstanding shares; (2) Fill vacancies on the Board of Directors or in any committee; (3) Fix compensation of the directors for serving on the Board or on any committee; (4) Amend or repeal Bylaws or adopt new Bylaws; (5) Amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable or repealable; (6) Appoint any other committees of the Board of Directors or the members of these committees; (7) Approve any transaction (1) to which the corporation is a party and one or more directors have a material financial interest; or (2) between the corporation and one or more of its directors or between the corporation or any person in which one or more of its directors have a material financial interest. Section 2. Meetings and Action of Committees Meetings and actions of committees shall be governed by, and held and taken in accordance with, the provisions of Article VI of these Bylaws, concerning meetings of directors with such changes in the context of those ByIaws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Special meetings of committees may also be called by resolution of the Board of Directors. Notice of special meetings of committees shall also be given to any and all alternate members, who shall have the right to attend all meetings of the committee. Minutes shall be kept of each meeting of any committee and shall be f led with the corporate records. The Board of Directors may adopt rules for the government of any committee not inconsistent with the provisions of these Bylaws. ARTICLE VIII OFFICERS Section 1.Offi cers The officers of the corporation shall be a President, a Secretary, and a Chief Financial officer. The corporation may also have a Chair of the Board, one or more Vice Presidents and such other officers as may be appointed in accordance with the provisions of Section 3 of this Article VIII, Neither the Secretary nor the Chief Financial Officer may serve concurrently as either the President or the Chair of the Board. Section 2. Election of Officers The officers of the corporation, except those appointed in accordance with the provisions of Section 3 of this Article VIII, shall be elected by the Board of Directors. Section 3. Subordinate Officers The Board of Directors may appoint, and may authorize the Chair of the Board or the President or another office to appoint, any other officers that the business of the corporation may require, each of whom shall have the title, bold office for the period, linvA the p11�n.iFs. .I 1 aL __s• _ r ..wuAAVAAL,, a;AU AUVIIIJ11A1 the uutleS . swulned in file Bylaws or d } etermined Atom time to time by the Board of Directors. Section 4. Removal of Officers Any officer may be removed, with or without cause, by the Board of Directors, at any regular or special meeting of the Board, or (except in case of an officer chosen by the Board of Directors) by an officer on whom such power of removal may be conferred by the Board of Directors. Section S. Resignation of Officers Any Officer may resign at any time by giving written notice to the corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in that notice; and, unless otherwise specified in that notice, the acceptance of the resignation shall not be necessary to snake it effective. Any resignation is without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Section 6. Vacancies In Offices A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled only in the manner prescribed in these Bylaws for regular appointments to that office. Section 7. Responsibilities of Officers 1. Chair of the Board. If such an officer be elected, the Chair of the Board shall preside at meetings of the Board of Directors and exercise and perform such other powers and duties as may be from time to time assigned to hire by the Board of Directors or prescribed by the Bylaws. If there is no President, the Chair of the Board shall in addition, be the Chief Executive Officer of the corporation and shall have the powers and duties prescribed in Paragraph 2 below. In the absence of the Chair, the Board may elect a director to serve as a temporary Chair. 2. President. Subject to such supervisory powers as may be given by the Board of Directors to the Chair of the Board, if any, the President shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the corporation. He shall execute, with the Secretary, in the name of the corporation, all deeds, bonds, contracts and other obligations and instruments authorized by the Board of Directors to be executed. He shall have such other powers and duties as may be prescribed by the Board of Directors or the Bylaws. 3. Vice President. In the absence or disability of the President, a Vice President, if any, shall be designated by the Board of Directors to perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrivtiv is. of t IC L —:,3— reSIUC-11L. T 1G V ice President sliall -helve such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board of Directors or the Chair of the Board. 4. Secre . The Secretary shall attend to the following: (a) Book of Minutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, and members, with the time and place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of members present or represented at members' meetings, and the proceedings of such meetings. (b) Notices Seal and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the members and of the Board of Directors required by the Bylaws to be given. He shall keep the seal of the corporation in safe custody. He shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. following: 5. Chief Financial Officer. The Chief Financial Officer shall attend to the (a) Books of Account. The Chief Financial Officer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, retained earnings, and other matters customarily included in financial statements. The books of account shall be open to inspection of any director at all reasonable time. (b) Deposit and Disbursement of M__ onev and Valuables. The Chief Financial Officer shall deposit all money and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board of Directors; shall disburse the funds of the corporation as may be ordered by the Board of Directors; shall render to the President and directors, whenever they request it, an account of all of his transactions as Chief Financial officer and of the financial condition of the corporation; and shall have other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. (c) Bond. If required by the Board of Directors, the Chief Financial Officer shall give the corporation a bond in the amount and with the surety or sureties specified by the Board for faithful performance of the duties of his office and for restoration to the corporation of all its books, papers, vouchers, money, and other Property of every kind his possession or under his control on his death, resignation, retirement or removal from office. ARTICLE IX Section 1. Indemni The corporation may indemnify any agent of the corporation against any Iiability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, as may be allowed by the California Nonprofit Corporation Law and any future amendments to it. Section 2. Insurance The Board of Directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not this corporation would have the power to indemnify the agent against that liability under the provisions of this section. Section 3. Fiduciaries or Co orate Em to ee Benefit Plan This Article does not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person's capacity as such, even though that person may also be an agent of the corporation as defined in Section i of this Article. Nothing contained in this Article shall limit any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extent permitted by applicable law. ARTICLE X Section 1. Inspection bv Directors Every director shall have the absolute right, at any reasonable time, to inspect all books, records and documents of every kind and the physical properties of the corporation and each of its subsidiary corporations. This inspection by a director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents. Section 2. Annual Report The annual report shall be sent to the directors by the Chief Financial Officer not later than 120 days after the close of the corporation's fiscal year. Such report shall contain in appropriate detail, the following information duly certified by the Chief Financial Officer: i i� Tl'1P SiCCPtC nnA Tt.�i�i�ity ,can � 1...1 «,., +i. ,, i..,,,..a farli t <7_ -� 4uvt1l l.iv.)i 1.11Vr LL&%.LJAJS' LLiG LAILst 1C11lU, Vt Edit corporation as of the end of the fiscal year. (2) The principal changes in assets and liabilities, including trust funds, during the fiscal year. (3) The revenue or receipts of the corporation, both unrestricted and restricted to particular purposes, for the fiscal year. (4) The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year. 5322. (5) Any information required by California Corporations Code Section ARTICLE XI Amendments of these Bylaws may be proposed at any meeting of the Board of Directors or of the corporation. To become effective, they must receive a majority vote of the quorum of the Board present. The Bylaws may be amended at any time by the written consent of the Board of Directors. ARTICLE XII MEMBERSHIP Section 1. Members The corporation shall have no members within the meaning of Section 5056 of the California Nonprofit Corporation Law. Any action which would otherwise require approval by such members shall require only approval of the Board. Section 2. Associates The corporation may refer to persons associated with it as "members" even though such persons are not members, within the meaning of Section 5056 of the California Nonprofit Corporation Law, and no such reference shall constitute anyone such a member. The corporation may confer, by amendment of its Articles or of these Bylaws, some or all of the rights of a member, as set forth in the California Nonprofit Corporation Law, upon any person or persons who do not have the right to vote for the election of directors or on a disposition of substantially all of the assets of the corporation or on a merger or on a dissolution or on changes to the corporation's Articles or Bylaws, but no such person shall be a member within the meaning of said Section 5056. ARTICLE XIII CONSTRUCTION AND DEFINITIONS Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these Bylaws. Without limiting the generality of the above, the masculine gender includes the feminine and neuter, the singular number includes the plural, and the plural number includes the singular, and the term "person" includes both the corporation and a natural person. 1. CERTIFICATE OF ADOPTION OF BYLAWS ADOPTION BY INCORPORATOR The undersigned Incorporator of the above named corporation hereby adopts the same as the Bylaws of the said corporation. Executed this day of 20 d�1 ilN;��S`-TOR CERTIFICATE OF SECRETARY I DO HEREBY CERTIFY AS FOLLOWS: That I am the duly elected, qualified and acting Secretary of the above named corporation, that the foregoing Bylaws were adopted as the Bylaws of said corporation on the date set forth above by the Incorporator of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand this day of ,20 07 SECRETARY 3 3141135 ENDORSED- FILED in the WOW Me Seam" SM of Me State of Call w9a ARTICLES OF INCORPORATION MAR 13 2009 OF CALIFORNIA MENTAL HEALTH CONNECTIONS The name of this corporation. is California Mental Health Connections. lI This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. 111 The name and address in the State of California of this corporation's initial agent for service of process is: William M. Ramseyer 745 South Marengo Ave., Suite 10I Pasadena, CA 91106 IV A. This corporation is organized and operated exclusively for charitable purposes within the. meaning of Section 501(cX3) of the Internal Revenue Code. B. No substantial part'of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated �-.+ +,n7noIC070 SOtIJ10 M73-1 40�W U SL u8r I if provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status tinder Section 501(c)(3) of the Internal Revenue Code. DATED: _ 39� Elisa Jimenez,7neoiporator at R�ttyt tiA4 \FORI�►A ETA11C8+4� PD IN IZ66 RAN (3RDOVA CA 95741 -1286 In reply refer to x'55: AFF : ARJ March 5, 2010 CALIFORNIA MENTAL HEALTH CONMECTIONS 2217 CALLS PARRAL WEST COVINA CA 92792 -2182 Purcose Code Section Fore of Organization Accointing Period Ending: Organization Number CHARi3ABLc 237014 Corporation December 31 3141135 EXEMPT ACKNOWLEDGEMENT' LETTER This letter acknowledges that the Franchise Tax Board (FTB) has receive your federal determination letter that d Revalue Code EiRC3 Section 5ti1(c)(3). U sho�rs exemption under internal nder California law, Revenue an Taxa.ion Code (R &TC) Section 23701d(c)(1) provides that an organiza d examit from taxes imposed under Part 11 upon submission of the federal is ede dete`iination letter approving the organization=s tax - exempt l Purssant to Section 501(x)(3) of the iRC. status The effective date is 4 i/13/2009. of your organization's California tax - exempt stat us "Tc Section 237Q1d(c)(1) further arga,lzation's California tax- exefpt�statustxstt the saeffective date of an 'fad"' tax- exempt status under ITC Section 501(c)(3). to as the •Vnide• R &TC Section 2370id(c), any change to your or r.reter, or purpose that has oc{urred since the f$$nization s operation, arig Wally granted must be as iMmediately to this Office. was c Dear Applidant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code_ Contributions to you are deductible under section 170 of the Code. You are also qualified C tax deductible bequests, devises, receive transfers or gifts under section o o re re ce ive or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, You should keep it in Your Permanent records. Organizations exempt under section 501(c)(3) of the Code art: further classified as either public charities or private foundations. We determined that you are a public charity under the Code section($) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Cbaxities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO /CG) ?_ 0' . BOX 25a$ DEPARTMENT OF THE TRMURY ' CiNCIRSATI, OR 452._ DEC QQ EMD C: er Identification NumberDEDate: U 20'- �5�2539 DLN : 17053323343009 CALIFORSIA MENTAL HE. --:,7H Conzact Person: CONNECTIONS WINI:_E W _ ID= 31208 2217 CALLE PARRAL Contact Telephone Number: W COVINA, CA 91792 (877), 329 -5500 Accc:,_. -_-_ _er:.od End.ina: December 31 Pubic Chary z.y Status; POrm 990 Required: Yes Effecri�e Daze of Exemption: March 1-3, 2009 Co triblatio.n- Deductibility: Yes " Addendum Applies: No Dear Applidant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code_ Contributions to you are deductible under section 170 of the Code. You are also qualified C tax deductible bequests, devises, receive transfers or gifts under section o o re re ce ive or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, You should keep it in Your Permanent records. Organizations exempt under section 501(c)(3) of the Code art: further classified as either public charities or private foundations. We determined that you are a public charity under the Code section($) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Cbaxities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO /CG) { Ciro W1WQ O=bw 20M �i m tlo m ra C O o� r� a— m a m m Request for Taxpayer [ded ficafion Number and Certification Hartle (as shown on voW income tax rot wo rMO,'it different from above 1 ,PLA l,z o t— J...1 R fr• 1.. Gore form to the r quft' er. Do not send to the IRS. Check ap NOViate box: ❑ ImWidtaaUSole proprietor 0 Corpmatim ❑ Pa4rrership ❑ United liability ampany. r7,ter ttre tax chWftsdon (D=disr led entity, C=oorporation, P-p_&W -ship) ► - -- sa (sea ) ► Ho - ®rte Address (mm ber, street, and apt. or suite no.) Requesters name and address e- 4) r a�Q /t� %f y iV , e5v�i .4 ,moo _ (Optional) City. state. and ZIP code List account Mnzensi here (opti WA 4/792 9j790 1-71a 47 ' 9/796 Enter your nN in the appropriate box The -nN provided must Truth the name given on Line 1 to avoid backup ri9• For rnddviduals, this is your social security number (SSleis. However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is Your employer identification number (FJN). If you do not have a number, see How to got a 77N cn page 3. Norte. If the account is in more than one name, see the chart on page 4 for g<pdeiirm on whose number to enter. Under penalties of perjury, I certify that: M Social --a* nornber. o, , 0101grer iderrtlliea4on number 2to .' 45T a-c" 3 9 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (defined below). Cerf ffeatkm InSbuctons. You must Cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, car�I�pn of debt, to an individual retirement arrangement 4�U. and gerneusliy, payments other than interest and dividends, . you are not required to sign the Cerid iicatioo, but you must provide your cone ici i j If 2:08 PM California Mental Health Connections. 12/17/11 Balance Sheet Accrual Basis As of November 30, 2011 Page 1 Nov 30, 11 ASSETS Current Assets Checking /Savings 10000 • Sank Account 13,192.35 Total CheckinglSavings 13,192.35 Total Current Assets 13,192.35 Fixed Assets 15000 • Furniture and Fixture 7,530.00 15020 • Equipment and Software 9,175.09 Total Fixed Assets 16,705.09 TOTAL ASSETS 29,897.44 LIABILITIES & EQUi i Y Liabilities Current Liabilities Accounts Payable 24024 • Accounts Payable 1,084.23 Total Accounts Payable 1,084.23. Total Current Liabilities 1,084.23 Total Liabilities 1,084.23 Equity 30000 •Opening Balance Equity 90,000.00 32000 • Unrestricted Net Assets 7,356.80 Net Income 11,456.41 Total Equity 28,813.21 TOTAL LIABILITIES & EQUITY 29,897.44 Page 1 2:10 PM California Mental Health Connections. 12MMI Profit & Loss Accrual Basis January through November 2011 Jan - Nov 11 Ordinary Income/Expense Income . 42000 • Program Service Revenue 151,876.02 Total Income 151,876.02 Expense 63300• Insurance Expense 63310 • General Liability Insurance 11,901.50 Total 63300 • Insurance Expense 11,901.50 64300 • Meals and Nutrition 27,910.30 64900 • Office Supplies 1,159.86 66700 • Professional Fees 42,200.00 67100 • Rent Expense 33,818.00 67200 - Repairs and Maintenance 491.27 67710 • Shelter 18,820.00 68100 • Telephone Expense 1,738.43 68400 • Travel Expense 921.70 68600 • Utilities 1,458.55 Total Expense 140,419.61 Net Ordinary Income 11,456.41 Net Income 11,4 {6.41 Page 1 Poths of Lkbt Pro -Form Stateawwtofftuctional Expenses Tor tbcYearVAdedTWemba 31,14It EXI��NSI�;S Yra m Salaries & wages S 205,200 Takes & ftw benefits 36,540 Total salancs & fringe bcoei'its 241,740 A o hating - Services 15,000 Advadsiing 3,000 Auto c gxmm 22,500 Building repairs & maintenance ! LOW jai services 19,600 EmoMwey Fimd 40,000 Eqidpmeg supplies 8,000 Food 72,000 Hau.Seholrl mpp ies 20,000 In service training 6,500 Insurance 33,480 Memlftsltip & nftcripd= 2,500 Office cTem 7,400 Office supplies 5,800 pumt 30,000 Suppordve Services 29,160 °- Telephone 4,500 105,000 Mitres . 14,240 TOTAL EXPENSM BEFORE DEPREj=T10N S 691,420 won 5,000 TOTAL EXPENSES $ 596,420 Su wc=p=yMg MpM wd w4watarPs nAaes ire 4 1 4 Paw of Light Pro4orima Baluft Shed For the Year EvW Demsiber 31, 2011 ASSETS CURRENT ASSETS Cash S 89,580 Available credit line 48,000 TOTAL CURRENT ASSET'S 137,580 NONCURRENT ASSET'S Proparty and equips -M 45,000 TOTAL NONCURRENT ASSETS 45,000 TOTAL ASSET'S S 182,580 LIABILMES d1 NIT ASS)E't5 CURRENT LdABiiXM A=upts payable TOTAL. CURRENT LIASUITlES NONCURRENT iLABiL1M TOTAL NONCURRENT LL4,BlLrnES - Tt3TAL LURELITIES - NETASSETS UnreMicted net assets i 82580 TOTAL NET ASSETS 182,580 TOTAL LIABILTi IE.S &NET ASSM $ 182,580 S= accomparibg mpM and w mmwft nocts lie 2 w � M Patios ol'Light Pro-Farms Statemwt of Activities For the Year Ead1mg December 31, 2010 CHANGES IN UNRESTRICTED NET ASSETS REVENUES & SUPPORT Conb= reveu= TOTAL REVENUES & SUPPORT f11s� N A 7TiY!` Xr'!1C�A.NCFC TOTAL €}PERAM0 EXPENSES EXCESS (EMCT1) OF REVENUES & SUPPORT OVER OPERATING EXPENSES NET ASSM - Bopwmg offt Year NEr ASSETS - End of the .Yea; wcmpwyiq mat and aew=Mrs notes Page 3 $ 816,000 816,000 696,420 696,420 119,580 63,000 $ 182,580 f Paths of Light ?,*-Form* Statement of Cash Flow For 1he Year FAded December 31,2011" { �. CASH PLOWS FROM OPERATING ACTIVITIES Ebcoess (Deficit) of Revenues & Support Over Opereang Expenses $ .l 19,580 Depreciafm 5,000 Adjustmerfs W Reconce Deome in Net Assets to Net Cash Used by Opmatmg Activities: (�) in l= receivable (18,000) 1DUeMAX;6 a j1u aczveult3 paydale 2,500 1nM0nr!(D=ease) m payroll & related liabilities 6,500 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 115,580 CASH FLOWS FROM 110TS MG ACTIVITIES Phase of Office Equipments, Furniture, Fixtures {9,000) NET CASH PROVIDED (USED) BY 1NVESTING ACTIVrMS (9) CASH FLOWS FROM MANCING ACTMTMS 1U=tsd(D=Me) In-related party loan (17,000) NET CASH PROVIDED (USED) BY FINANCING ACTIVITIES (11000) NET INCREASE(PECREASE) IN GASH 89,580 CASH - BWMNING OF THE YEAR GASH - END OF THE YEAR $$ 89,5g0,Sap See &=cqMybg iwt and ms's notes r*~ , Pap S a ri t vm" e:arrber ftydr'- ftftofU* i�tAL�.i>tiFCE Pro forma . nsaecs 03M IR ban" 83 58li MAW `L,,,. Cr"fatese�abte 48,000 aa,wo Grants try F sa 000 AM r � 5' t A=ures Mab* P2g'JOG r81�d , T " Cwiertt eat 119,580 719,5 eePal w ea raw S&MO St wo `.tradefe 21B OOD 215,000 "W" fftw& 800= mow Cane artdaerAm Food mow 73 FloAmhold s"Sm uuvkyamftd-ft -%= 2.184 wo 2,180 paipataoawEa 3,600 Wo P8andaeebon 7.200 7200 PAICsw*R lded CIONT=ngxcwm 5,100 7,200 5400 700 Arstuarrlierti eWm 301.1$0 7ET1.1S0 0.146$5y - P8yr 60(7e�1Yt3FkWS 115,2W 115,200 PaYMKU=s 17,280 1700 OOOEfAS 5,760 - 430240 78.8596 r 'E3laaplst4e apdCt . <' Oft GOWM r.Acoutp a Auck 108,000 15,000 145,000 18,000 Ik000 bwer Sam 9,6m CortITOCIMgticars y3o1600 439.$00 0.2130454 VaTAma 1Q2pp 10,ZDp 12.900 72.900 Twwhm AW 4.500 Oil Mme 7,400 ofta 5.am 5.800 Advwdft 3,000 2;5M 3,000 2,800 Go" NOWUM SAM @,000 WGFk= C**m$ftm Trauia ow 24.180 8,500 24.480 5500 3.uteroedoo em ......_0 O to 000 wo AmrKW GerwwAti?jh arq�er�e 125,880 r3 7130466 Pnr�3rar Pk" sw4ftews & 30,000 111,a 1 p a s.� x0,040 v SAW oopvdo- 5400 � 'K - 14,240 8t3,2g0 8a ao o.a2sros PayroN laotee and bar 65.aaa 9,760 as oa4 !3,750 asststanr Pa3WitmW and bmft 2k= 375D z5.ona _ 103_T500 3.750 103.500 0.148817 rorar mcyernes w �2II� PIN amwom �,14 Therese ( "Terry") Haviland, Director Connecting Mental .Health & E*=ffor4 Inc 901 North Pacific Coast Hwy., Suite 200A 204A Redondo Beach, CA 90277 (310) 316 -1610, FAX (310) 316 -4209 March 28, 2010 To Whom This May Concern, I would like to take this opportunity to express my gratitude for having Elisa Jimenez as a colleague and friend for half a decade. During what seems to me like a lifetime (because l can not imagine not having her in my life), Elisa has remained consistent in that she is unwaveringly genuine and generous. And vet, she remains remarkabiv full of awnri,, in her capacity to continually create as well. In a business sense, she mixes this creativity with years of research and determination that she is able to transform into lightning quick adaptability as modern need arises regarding business endeavors- and others. She is able to start many tasks at once, finish and then interlace them, and also remains refreshingly receptive to the next new one and then the next. She is the one who has created and sustained businesses, her network of colleagues, friembdups- on building blocks that she has been molding for years whether the climate was up or down she never gave up. She has uncanny ny natural resiliency to renew herself daily. If one were to ask Elisa how she does it, she might downplay her own qualities, point our yours, and attribute her success to her sense of spirituality- and always to others in her unit, ever open to newcomers. Like attracts like. In her case; like atacts life- Elisa has brought her seeds to life- calling them: CALIFORNIA MENTAL HEALTH CONFECTIONS. Elisa has been preparing for new waterslnew ventures within the mental health scope of practice of her business for over two decades. Her backbone lies m assessing, diagnosing and taming the mentally ill, especially those who are extremely defenseless; many of whom, through little to no fault of their own find themselves beaten down to the point of inability to provide for themselves daily- without help. For these people, Elisa is extraordinarily available. Elisa is an evolved, refined human being. She is also a first line responder- just ask her to show you what she has accomplished in the movement of domestic violence toward women and children! She exudes empathy in her clinical work as well as when confronted with any living creature in need. She makes time. And appears unruffled while doing so. Even though her own plans may be unavoidably interrupted. To whom it may concern, k is with great pleasure that I write a letter of recommendation for Elm Jimenez.' imenez I am currently a stay at home mom, previously however, I worked as an ESL and Foreign Language Instructor in the Umted States, Mexico, and Germany. Elisa Jimenez is a person who cares deeply about what she does, Ms. Jimenez is the type of person who will do what is necessary to make things work. She is not afraid of challenges, on the contrary, she welcomes them. Although Ms. Jimenez was born in the United States, she grew up in Mexico. She received her PhD in Mexico and created a successful career as a therapist. It is difficult for professional people who are trained. and educated in a foreign country to one LV Ulu %iilifea Sues and work. in most cases, one must um through J P any hoops to be able to continue their work. here. I admire Ms. Jimenez for the tenacity she has demonstrated in her efforts to make this possible. Many give up when they realize how difficult it is.. She does not and will not I am related to Ms. Jimenez. I am her sister. I hope you will not dismiss my letter of recommendation based on this, for I speak as a person who knows her well. I am very fortunate to have her as a sister. If I had to describe her in a sentence, it would be like this: She is a healer of souls. This is what comes naturally and intuitively to her. And isn't this what Ms. Jimenez is trying to do? I hope you will allow her this opportunity. Please feel free to write or call me for any additional information that you may need, regarding Ms. Jimenez. e-mail address: acjimenez33 @yahoo.com PF�. a -z O E "T .IPA co Q E Lo �R O Z5 o 77 da O E "T .IPA co Lo E Lo �R O Z5 40, O E "T Lo E Lo �R O Z5 lip LN Eli ME McGill Transitional House Thank You Letter December 17, 2010 Paths of Life 714 N. Sunset Ave West Covina, CA 91790 Dear Elisa Jimenez: Thank you so much for your generous donation of pillows and bed covers. As you know, needy families and individuals in our community go without proper food, shelter, and essential medical care every day due to a variety of factors including low wages, job loss, injuries, illness, age, domestic violence, or divorce. While all of us are susceptible to hard times, women and children are at the most risk, and they make up the largest number of clients we serve. Thanks to countless efforts of the City of Covina, we have been able to offer homeless families a safe haven through the McGill Transitional House, a transitional program that provides short -term services to homeless families. The goal of the program is to serve families that are committed to rebuilding their lives, and enable them to move from homelessness to self - sufficiency. Through the McGill Transitional House Program, our client, a single mother and parent with four children, was able to attain permanent housing for the first time. With her little savings, our client was able to purchase a few basic items for her new house. However with the generous support of people like you, we will be able to help this family in creating a safe and loving environment in which they can genuinely call "home ". Thank you again, and we look forward to your continued support. Sincerely, Victoria R. Gardea McGill House Case Manager Phone: (626) 350- 5867/Fax: (626) 575 -1072 Email: v dea cchadties.or (No services or goods were provided in exchange for or in connection with this donation. Your donation is tax deductible to the extent permitted by law. You can keep this letter as a written proof of your donation for your tax records. Our nonprofit tax identification number is: 95- 2534063). Catholic Charities of Los Angeles, Inc. 4171 North Tyler Avenue El Monte, CA 91731 Dear Sir or Madam: This is in response to your request for affirmation of your organization's exempt §tams. Our records indicate that your organization Is included in a group ruling issued to Volunteers of America, Inc. t which is looted in Aletaridda, Virginia. Volunteers of America, Inc. is exempt frorn federal income tax under section 501(c)(3) of the internal Revenue ` f Code and Is classified as:a public charity,•and not a private foundation, because it is described in sections 509(a )(1) and ItO(b)(1)(A)oi of tha Code as a church. As yourarganization is included in a group ruling, it does not have an individual exemption letter. The group exemption letter applies to all of the subordinate organizations on whose behalf Volunteers of America, Inc, has".:,..-.Z applied for r riitiorr of exemption: This means your organization `is also exempt unddr section 901(c)(3) of the Code. _ ,.. Donors May deduct contributions to your organization as provided in section 170 of the Cods. Bequests, legacies, �evlses, transfers, or gifts to your ogartizatiori or for its use are deduclhb(e for fedi3ra[ estate and gift tax p�riposes if they meet the applicable provisions oFsections 2055, 2106, and 2522 of the Code. if yob have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, John E. Ricketts, Director, TEIGE Customer Account Services ' lntental Revenue Service Department of the Treasury P. 4. Box 2508 Cincinnati, OH 45201 Date: June 27, 2001 Person to Contact: Dottie Downing #31 -02736 Customer Service Spedalist Toll Free Telephone Number Volunteers of America of Los Angeles abo AM. to 9:30 P.M. EST 3600 Wilshire Blvd., Suite 1500 _ 8774829.5500 Los Angeles, CA 90010 -2619 Fax. umber. 513 -263 -3756 Federal ldenbl'ication Number: 95- 4691330 Group Exemption Number. 1736 Dear Sir or Madam: This is in response to your request for affirmation of your organization's exempt §tams. Our records indicate that your organization Is included in a group ruling issued to Volunteers of America, Inc. t which is looted in Aletaridda, Virginia. Volunteers of America, Inc. is exempt frorn federal income tax under section 501(c)(3) of the internal Revenue ` f Code and Is classified as:a public charity,•and not a private foundation, because it is described in sections 509(a )(1) and ItO(b)(1)(A)oi of tha Code as a church. As yourarganization is included in a group ruling, it does not have an individual exemption letter. The group exemption letter applies to all of the subordinate organizations on whose behalf Volunteers of America, Inc, has".:,..-.Z applied for r riitiorr of exemption: This means your organization `is also exempt unddr section 901(c)(3) of the Code. _ ,.. Donors May deduct contributions to your organization as provided in section 170 of the Cods. Bequests, legacies, �evlses, transfers, or gifts to your ogartizatiori or for its use are deduclhb(e for fedi3ra[ estate and gift tax p�riposes if they meet the applicable provisions oFsections 2055, 2106, and 2522 of the Code. if yob have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, John E. Ricketts, Director, TEIGE Customer Account Services a December 2010 Dear Elisa, In this season of giving, I want to thank you for the gift of your generous friendship. As our valued partner, you share the satisfaction of knowing that together we've made a difference this year for the men, women and children we serve on Skid Row. In these tough times, their needs are greater than ever. I know you have made personal sacrifices to help meet those needs, and I am deep 1 y grateful. If ever the world needed Christmas, it's now. I can't recall a time of such daunting challenges as those we've faced in the first decade of the "new millennium." It's good to know that God is still in charge - -and that He loves the world so much He sent His Son to save it! Hope is the gift we want to give to the hungry, homeless men, women and children we serve. Hope is what changed Jerome from a homeless addict who thought he was "beyond redemption" to a man of faith with purposeful goals. You'll find his story in your enclosed Crossroads newsletter. I hope you'll be blessed when you read it, knowing that Jerome is only one of many men and women whose Lives have been transformed here through your support. Your December Crossroads is also packed with important information you'll want to know about- -from our Annual Christmas Meal on December 24th and all the events taking place at the Anne Douglas Center, to how you might be able to double the impact of your donations to the L.A. Mission through your company's matching gift program. On behalf of the staff here at the Los Angeles Mission and all the people we serve, Merry Christmas! May God bless you for caring. Warmest regards, Herb Smith President P.S. Our Christmas Eve meal is just one of numerous events we're planning to make Skid Row neighbors feel "at home" this holiday season. If you can send a gift to help us get ready, we would be very grateful. Thank you! 303 East 5th Street o Los Angeles, CA. 90013 telephone: (213) 629 -1227 n facsimile: (213) 629 -0036 ® www.losangelesmission.org 1125 December 20, 2010 California Mental Health Connection. Elisa K. Jimenez Executive Director Dear Ms. Jimenez 10-- ..a- 1-.- -A 7 A+. --I-, ­At i.n Tar..w.n�n «moo t/ � r4k ri c T��inir� nrn �m 1 1CUUtgZ:U i aAQLLULVVII A. vo C3,LL6C1COI c L. the i extend a warm hello to vou. We are sending. this letter of appreciation to thank you for the wonderful gifts that were donated by California Mental Health Connection on your behalf. The Program began in 1991 and today we have a total of 40 active women who are called Promotoras Cornunitwias. The Promotoras Program is a community outreach and educational program that enables Latina women to manage their own fertility, improve the quality of their lives, and educate their communities. Our Promotoras are women who receive an intense 214 -hour training course on 15 different topic_ s ranging from reproductive health to emotional health and well- being. Among the topics. are Self - Esteem, Drugs, HIV J AIDS and Domestic Violence. These women implement parent classes to Latino families helping them to value themselves and their community, as well as, raise awareness on important health and social issues. The presents we received will be used to create gifts bags for all our women. We are sure that they will be very happy with their Christmas gift! Again, we thank you very much for all your generosity. Cordially, Patricia Veliz cal,CC Supervisor Pro for s Comunitarias Program atricia.velizmac C�3 -la.or Phone: (213) 284-S296 400 West 30th Street, Los Angeles, CA 90007-332o I Te1213.284.32oo Fax213.284.3350 I www.plannedparenthood.org evroemal Revenue Service Date: June 27, 2001 Volunteers of America of Los Angeles 3600 Wilshire Blvd., Suite 1500 Los Angeles, CA 90010 -2619 L-1wo VII VI sylavQl 11. Department of the Treasury P. Q. Box 2508 Cincinnati, OH 45201 person to Corttatct: Dottie Downing #31 -02736 Customer Service Specialist Toll Free Telephone Number. 8:00 AM. to 9:39 P.M. EST 8774829.55{)0 Fax Number. 513 - 263.3756 Federal tden0 ication Number: 954691330 Group Exemption Number. 1736 This is in response to your request for affirmation of your organization's exempt status. Our records indicate that your organization is included in a group ruling issued to Volunteers of America, Inc. which is located in Alekandria, Virginia. Volunteers o €Arnerica, Inc. is exempt from-federal income tax cinder section 501(c)(3) of the Internal Revenue Code and is classified as:a public charity, -and not a private foundation, because it is described in sections 509(a)(1) and 170(b)(1)(A)(i) of the Code as a church. As youtorgarfmation is included in a groin ruling, it does not have an individual exemption Letter. The group exemption letter applies to all of the subordinate organizations on whose behalf Volunteers of America, Inc. has applied for reoogrirtion of exemption: Tins means your organization 1s. also exempt under section 601(c)(3) of the Cade.: Donors may deduct contributions to your organization as provided in section 170 of -the Code. Bequests, legades, Oevises, transfers, or gifts to your organization' or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of seeiions 2055, 2'106, and 2522 of the Code. If you have any questions, please call us at the telephone rhumber shown in the heading of this letter. Sincerely, John E. Ricketts, Director, TBIGE Customer Account Services (P3 Planned Parenthood March 30; 2ai0, To: Elisa Jinl :nez Paths of Life Project California Mental Health Connection Can hAlh.�If —f- 'L - �. kJl Ent rromotoras Camunit:arias Train:'n r, w thank '"` f °� the ;3r�estic i�iolence Trainin g 1 r9F3r°am C would Ut tca t= onne(*tion so generously provided on March g ts�t California Mental iiealtl, staff. 9 o our health pmmOters ant! Planned Parenthood Promatoras �muni _.... 1991, out of our commitment to serving tarias Training teens. Latina women work in their hi Program was created IT) gh -risk, low -into "adueators, providing information about not o me men' w(OniE�s and ©� communities � health Promoters and to ics such as famil communication, do my re r p Y P oductive health, but also mestic violence, and substance abuse. Thanks to your training, the preventative work r health promoters deliver n y do in the gained capacity to continue vvitfi ceded information about dorn community and are better resources. Through your t esfic violence awaren equipped to and staff acquired new testimonials and presentation, our �' Prevention and skills to be more effeetiYe in the classroom as w Promoters We commend the work that as well. Communities and thank you f lifO n Mental Health {.arnrrunities. helping us to Connection dog in Promote healthy families an turisk. All the l3e�t, Guadalupe 1.. Carreon Director, Yromoto Planned pPro of r'as Cornunita.rias Training Program 4110 �3oth St, Las A y LOS Angeles Tel. 213 284.3o08 ert. es C.A 90007 Fax 203214- ,'b2 79 e�rnail: `3 g -uadalu .carreo la.o dir FA P December 15, 2010 California Mental.Health Connections Path of Life and Second Chance 714 N. Sunset Ave. West Covina, Ca. 91790 Dear Sir: On b&Af of Pomona Homeless Outreach Team and Foothill AIDS Project (FAP), I would like to thank you for your generous donations on December 15, 2010. Our program depends a great deal on community support, and your contribution will help us in our efforts. Pomona Homeless Outreach and FAP collaborate with the City of Pomona on this program to assist the city's 3,300 homeless individuals. The Street Outreach Team helps to transition individuals and families off the street and into stable and long -term systems of care that will promote self-sufficiency and end the cycle of homelessness. Part of this assistance consist of providing clients with clothing and other items according to availability. Thank you again for your support and commitment to the well being of those in our community. If you have any questions about the Pomona Street Outreach Program, or would like to become more involved in the program's efforts, please feel free to contact us at (909) 593 -4796. Sincerely, Reggie Clark Supervisor Tax IN 33- 0341665 2040 N. Garey Avenue Pomona, CA 91767. (909) 593 -4796 Fax (909) 593 -5719 i 1 V T Inland valley Volunteer & nesource center 4he spieit of va ntec n anct the developrrlent of resocures for oommurUW X Rsed nc nj rofit nrgarUzatfans- 10/6/10 Ms. Elisa K. Jimenez California Mental Health Connection 714 N. Sunset West Covina,Ca. 91790 Re. Prnornm Sun nrt Dear Ms. Jimenez, I am writing this letter to support the work your agency is doing to help your clients become successful community citizens. Call m ou have any questions or need further information. S. ce� lv. . Rdu-Ale-x-ander Executive Director 436 W. 4th S"t. #20X Pomona, C.A. 9].766 Phones (909) 620 -1187 Fax (9909) 623 -2568 E -mail: 1VWCAeanthlinkxtet P- A- R- x Lili Hadsell Chief of Police May 4, 2011 Elisa K. Jimenez, Executive Director California Mental Health Connection 714 N. Sunset Avenue West Covina, CA 91790 Dear Ms. Jimenez: Please accept my appreciation for the generous donation your organization made to the Family Impact Program at the Baldwin Park Police Department. The monthly donations of $250 will help us to provide much needed assistance to victims of domestic violence, child abuse and sexual assault. These individuals and families are in need of the day to day items required for a better quality of life. Items such as diapers, formula, clothing, and shoes will be available to the victims of these crimes. Once again, thank you for your continued support in helping us to make the program a success. On behalf of the members of the Baldwin Park Police Department, I want to relay my gratitude to you for taking the time to think of us during these difficult financial times. If the Baldwin Park Police Department can be of assistance to you or your organization please do not hesitate to contact us. Sincerely, Lili Hadsell Chief of Police LH/lk CITY OF BALDWIN PARK - 14403 EAST PACIFIC AVENUE, BALDWIN PARK, CA � 91706 (626) 960 -1955 FAX (626) 338-5545 P > A- R, K Mi Hadsell Chief of Police May 4, 2011 Vahe A. Hakimian, President California Mental Health Connection 714 N. Sunset Avenue West Covina, CA 91790 Dear Mr. Vahe: Please accept my appreciation for the generous donation your organization made to the Family Impact Program at the Baldwin Park Police Department. The monthly donations of $250 will help us to provide much needed assistance to victims of domestic violence, child abuse and sexual assault. These individuals and families are in need of the day to day items required for a better quality of life. Items such as diapers, formula, clothing, and shoes will be available to the victims of these crimes. Once again, thank you for your continued support in helping us to make the program -a success. On behalf of the members of the Baldwin Park Police Department, I want to relay my gratitude to you for taking the time to think of us during these difficult financial times. If the Baldwin Park Police Department can be of assistance to you or your organization please do not hesitate to contact us. Sincerely, Lili Hadsell Chief of Police LH/lk CITY OF BALDWIN PARK - 14403 EAST PACIFIC AVENUE - BALDWIN PARK • CA • 91706 • (626) 960 -1955 FAX (626) 338-5545 t 0 a� 0 o U � N w O .IQ Z U 4� O z 1 .� �' • O � o �1 a�. y- - 4 N m 0 A� Walnut Grove Intermediate School 614 E Vine Avenue - West Covina, CA 91790 11T&Thaw. (626) 919.7111$ Rich NaID1�u Ni.*1 October 19, 2011 Fax: (626) 919.7207 iomcriwey To Whom It May Concern: Assam,rPri"l LxjnnBr=dt I would like to give my highest recommendation for the Mental Health Network. Elisa couU.x1or Jimenez and the staff are passionate to help see people's lives transformed. I have known and worked with them for two years as principal of Walnut Grove Intermediate School. They have Momo provided counselors for our students mental health needs. They have been willing to provide cowmdof them at no or low cost so that students and families in need can get the help they need to become SUCC_ 71%n ;r vv�a:ana.001^ro h�aYe h��ri of tha hicr}1P.Ct niuglity and have helped our students to become more successful through individual counseling, group counseling, and family counsel - ing. The Mental Health Network was also able to facilitate a parents night for us on substance abuse. They are professional and are able to fulfill whatever they commit to. I remember vividly talking to students last year who couldn't wait for their counselor to come to their lunch group meeting, and just last week I had a student talk to me about wanting to see his counselor from the Mental Health Network. I would once again like to recommend to you the Mental Health network and if you have any questions please feel free to contact me. Sincerely, Rich Nambu Principal Walnut Grove Intermediate School I m i yI pp; P PAIF , ZINA & aa N�- Gob or CL ce i Cow Cie VN 04 errs "NOW) r. o ca V, OTI > County of Los Angeles DEPARTMENT OF PUBLIC SOCIAL SERVICES 2255 N. MWAVE W • POMONk CAF.lMRNIA 59787 7ul M% MR-WW • Fax OM593 -ISW PHLIP L BROVWMNG SNBM L June 24, 2019 ADDRESS REPLY To: San Gabriel V80ey GAIN Region III 3216 Rosen"d Bud. Ei Monte, GA 91731 Ei�SA �irrfi�rya� f'_�!� CWWOrnla Mental Health Connecfions 707 N. Foxdde Avenue WW Covina, CA 91790 Dew Ms. Jimenez: 809W of Sapervism GIMM MWXA Post DisbW MAW MDLFi- THOMAS SOMW Dania ZEV YAROSL.AVSKY mire DsW DON KNASE Fault, District MI AFL D. ANToNOVrH FIth Diwa On behalf of the Department of Public Social Servioss, we would like to express our for W agency's ftw on of pillows and bWoovers. The generous dmation provided by yW agwcy was distributed among some of the participants in need within Me cmtmunity that we serve. As you are well aware, our dgv&nent's mission is to, Enrich Lives through Effective avid Canute Service," and your donation has Mowed us to do just tmL Onos qgarn, your dortatW was greatly app Vdated by both our depar#mant and those who are serviced in OW =mm*. For your to purpmes, our tax exempt cation ntunber is 927. If YOU 18V8 MY questions and or R]S, please do not hesitate to =fact me at (6ZG ) 927 2701, of via OrM to TonyKwoic, Wocinty, goof. Very s"ulyyom' ony Regional Director of Public Sow Swim, Sant Gabriel Valley GAIN Region Ill TKmr "To Uves ThroLsO E1eerQ An " 9 December 2011 THEWN Opw-Gabrie1 Vqjqy. Consortium on Homelessness Eliza Jimenez, PSB 34909 Paths of Light 714 N. Sunset Ave. West Covina, CA 91790 Dear Ms. Jimenez: On behalf of the SGV Consortium staff, thank you for your recent donation of pillows and bed covers. It is due to collaborations with generous people like yourself that we can continue to operate our core program -to implement community designed solutions to homelessness through cohesive partnerships. As you may know, the SGV Consortium on Homelessness provides access to resource information for non - service providers as well as service providers, strengthens partnerships and referrals between partner agencies and ensures that the homeless have a voice in the solution. Unfortunately, the need for the SGV Consortium on Homelessness Service increases every year. Your support is crucial to our ability to provide life- saving support to this homelessness in need. Again, thank you for your continued support. Our Federal Tax ID number is: 95- 1691330 and the donations should be reported under Volunteers of America, Greater Los Angeles -our business incubator. Please feel free to contact me with any questions or concerns at 626.214.5986 or via email Jisaftusonsortium.org. Sincerely, ;J4.A �). 6 otwocc*� Lisa L. Bartkowski, MSW Resource Development Coordinator San Gabriel Valley Consortium on Homelessness 1760 West Cameron Ave, Suite #103 West Covina, CA 91790 r + L J IfS IL UNA LUZ DE ESPERANZA i.os Angeles, 24 de noviembre de 2011 Vahe Hakimian President California Mental Health Corporation Estimado Sr. Escobar. Reciba un fraternal saludo y nuestro etas profundo agradecimiento por manifestar con obras tangibles la solidaridad y compasi6n con las personas mas desfavorecidas. En nombre de la junta directiva de Fundaci6n Bernardina y Ias personas adultas mayores que viven en abandono, le manifestamos que -no encontramos palabras ni nnaneras para compensar todo su apoyo paxa pacer realidad la celebraci6n del Dia de Acci6n de Gracias 2011 Sin s-u colaboraci6n y esfuerzo, no seria posible realizar este tipo de eventos comunitarios. Esto demuestra que unidos podemos cambiar la realidad de nuestra comunidad hispana, porque ha unrdn pace la fuerza. Estamos convencidos que dando es Como recibimos, par Io tanto esperamos que todo to que ban hecho le sea multiplicado al ciento por uno. Que Dios les bendiga inSnitamente hoy y siempre 1 Fundador /Presidente 1A To: Baldwin Park Housing Department 14403 E. Pacific Ave Baldwin Park, Ca 91706 From: Paths of Light: A Residential Project from California Mental Health Connection Phone: 626- 430 -6197 and 626- 430 -7404 Dear Ms. Suzie Ruelas We are submitting our letter of intent regarding a Residential Facility for women and their family who present homelessness and do not have a criminal record, no substance abuse problem but are presenting the challenge due to the lost of a love one, the lost of work or the lost of their ability to continue making payments for their home and are now in living in the street meeting the eligibility requirements for homelessness. Paths of Light is a residential facility with many levels of functioning, being the house component with the basic care needs and room and board the first level of care of several levels of care that are provided simultaneously. Licensed therapists and interns will provide mental health and intensive case management services, while getting specialized on their graduate program and generating evidenced base research with the different populations that we serve. The residential facility became licensed by the State on 2009, passed Department of Mental Health inspection and other required certifications (fire, Human Services, food). A contract was issued for the master agreement on the same year from the Department of Mental Health Services. Therapists, case managers, and interns are certified to work with disabled and non- disabled populations. They hold the appropriate credentials and have passed state- mandated requirements, such as background checks, mental health and physical screens, and TB tests. Most of them are psychologist with their corresponding NPI'S and the ability to perform treatment according to the board of Professional Psychology the department of Social Services. and Community Care Licensing for the administrators and certification for Direct Service Professionals. Principals have attended appropriate certifications to pursue a contract with your department. The CEO and President has close to two decades of extensive Department of Mental Health documentation experience to satisfy the clinical chart_ requirements and training requirements for a full service Mental Health Agency. Our clinical supervisors have taken most of the training offered by the Department of Mental Health to comply with appropriate documentation requirements. Our Staff attends regularly the SAAC meetings in regions III, IV and VIII Paths of Light's programs entail three major areas of development that include Domestic Violence, Sexual. Abuse and Substance Abuse. Some of the programs have been in house over the years and present 3 levels of interventions: Access, Treatment and Prevention. We are appreciative of the opportunity the State has provided us as a new licensed agency but also as a contracted provider for services for Department of Mental Health. 0 Oki Paths of Light has all the appropriate insurability requirements. We are the lessees for 714 N. Sunset Ave in West Covina and the 707 Foxdale Ave. in West Covina for five years to secure stability for the place permanency of our residents and workers. We also have from department of consumer affairs BBS been granted for our specialized services as a continuing education provider 4936 in Complex Trauma and Co- Occurring disorders. California Mental Health Connection has provided services for 3 years for underserved minority many monolingual families in the communities from Baldwin Park, West Covina, Covina and some places as far as Long Beach and San Bernardino. We have inserted our work in the community through strong institutional outreach and partnership with other agencies providing large donations to communities, individuals and non profit organizations that are in need of support In good faith, the principals of Paths . of Light, herby. affirm that their licenses, certifications, educational requirements, etc. are in good standing with the legal requirements requested by the Law in California for insurability, accountability and safety measurements and that they are eligible to perform services under such licenses. Principals are not now and have never been involved in any litigious matters provisions of services or otherwise. Sincerely, Elisa K. Jimenez, Director Ph 626 430 6197 FAX 626 430 7404 ekjiha @yahoo.com Child Care Subsidy City of Baldwin Park FY 2012 -2013 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. (620)_813 -- 52.6.9 (Previous Year Allocation): $13900 CDBG Amount Requested: $ 7,500 Other Funds: $ 10,000 Total: $ 17,500 (Please attach a copy of your proposed budget) Project Description: Child Care Subsidy This grogram c� provides working parents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to qualify for the subsidy, and _ meet very low to moderate - income levels. The monthly reimbursement will be 20% for all households. Participants who enroll in the program this fiscal year will only be allowed to participate in the program for a max of 2 years. Parents are allowed to select a childcare center of their choice who is a California licensed child care provider based in Baldwin_ Park_ or a City operated program. To participate in the program, parents are required to provide proof of residence and income verification. The entire amount allocated for the program goes directly to participating families and the department absorbs the remaining costs and/or expenses for utilities, materials and supplies, building maintenances, outside printing expenses, and part time staffing. _ (Please attach additional sheet to provide additional Information if needed) "Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to- ensure accurate. reporting and compliance with regulations, your agency must specify, the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must"be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals I Youths Households Projected Number of Beneficiaries Served: Individuals or 10 Households For CDBG Department Use Only: Recommendation: d Approved El Den} W National Objective /Eligible Criteria Comments: Reviewed By: . Approved: Domestic Violence Advocate r City of Baldwin Park FY 2012 -2013 Community Development Block Grant Funds Public Service Request for Funds; Contact Person: David Reynoso Phone Number /Ext. 626 813.5227 (Previous Year Allocation):$13548 CDBG Amount Requested: $22680 Other Funds: $ (Please attach a copy of your proposed budget) Total: $ 22680 Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand with the domestic violence (DV) / sexual assault detectives to provide emergency assistance to victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day to day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, and Coordinate with District Attorney Victims' Advocate, Legal Resources, Medical Assistance, Shelter Information, Restitution Information, and Relocation information. This program brings together the DV Detectives, the Advocate, local social service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the formation of this specialized unit. The advocate is also available to assist all other victims of crime. The funds requested will allow for an advocate position to be staffed 30 hours a week. Accomplishment Data The goal of the program is to assist 180 households on a yearly basis by providing the services described above. The DV advocate deals not only with the individual victim in these cases, but with the entire family by offering a variety of services that can impact and assist the family. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Households Projected Number of Beneficiaries Served: Individuals or 180 Households For CDBG Department Use Only. Recommendation: Approved El Deny $ National Objective / Eligible Criteria Comments: Reviewed By: Approved: FY 2012.2013 Domestic Violence Advocate • STAFF COSTS 30 WEEK LYS HOURS/RATE $15.75 TOTAL $22680 East San Gabriel Valley Coalition for the Homeless Y FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT AGENCY INFORMATION- Agency Name: Agency Address: Z, 6 . l Q. Address Street City Zip Code Administrator: ' tie: Administrator Telephone: - 46A/ Fax: &Z6 Administrator Email: Project Site Address: Street city a Zip Code Project Manager: �e: _ 159� v� Project Manager's Telephon - 9/ Fax: Zhk66 Project Manager's Email: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If mo a room is needed, please attach an additional sheet e:2 � 1c. � ?} ) ,M r f fI - _ of /. �.n .�. _ _ . �n l/ 61z✓ 99z_ �� --ru,,%�J Has the ency previously received fund Yes (if yes, number of years i ) -4- ng from the City of Baldwin Park? fJ if y PROJECT PROPOSAL AND DESCRIPTION C C Grant Amount Requested Scope of Services -- Please briefly describe your.proposed Project/Program and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your Describe any special characteristics of your client pgpulation. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of fending requested, please explain the purpose for the increase (i.e., increase in fvr.r .-.F n.- rrir+r.n .,r h�ra��ninricni -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: - a- '0 / � & 5 d Prinf Name o Title of - gnature -6- Date Name 'Yes No 2. Address Yes No 3. City in which client last resided. Yes No 4. Number of family members. Yes No 5. Total family (household) income. Yes '� No '� 6. Ethnicity Yes No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: - a- '0 / � & 5 d Prinf Name o Title of - gnature -6- Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: (Edividuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Ni Actual p Pr ected 0711111 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS NON - BALDWIN PARK RESIDENTS Ni Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further d ribes the activity you are proposing? A) The project will benefit a presumed benefit` clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. IT E . n a w iv -a W ao--4rnCi,.p CA) m y O Q m a CD �-. M� CD n' r CD O �. so cl) CD CD CD y `C N CD CD -n N rr 9D In CD su Q 3 t3 CD CD N 0 O _r Q CD rt -n N C7 00 WCD G7 do To W 3 .�0 in0 3� O rr r S iD 0 -1 r CD a.o� ova a un CA o �* m CL M co a G� 00 �} W `c �' G3 c N �l w o O CD CD 'U � CL ' �o ;;:'U t�D 0 � N 0 �_ -n � c O, su c' C cc Q a �O �O yo S C Q ai m M Et V--q O m w o (D w -4 0) c n � w iv v --I O O> E 0 d 0� O m p g c = � (D p V O :37 a_ '�` @ m fn ,D (D c� W, 0 M n cn C fS! p tD :3 CD p O CD p r�D m o N @. LD 3' rn c� cQ m ca m uri' m � C' N D CD U) m +� F (D N CD n v Cu 00 o Q. 3 N 00 h * r n �' ? 4 CD N c m m a O ca W 4 a C4 e o MIL 00 a) �o _ a CD 0 1 c y 0 CD `St Ci IA iD C M CQ @ �' �j iV O � , a a• N X a a n m x a cD 3 W �D N O O Ch m v c v m I . ,% BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. 2. 3. n 4. v 5. 6. 7. 8. Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- I r AGENCY CERTICATION As the Executive Director, or duly authorized representative of � 0 /9 11 e I certify that the applicant is fully capab)d'bf fulfilling its o igation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. , .I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name Title of Officer gnatu re Date Phone Number AA -12- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS BOARD OF DIRECTOR AND STAFF ROSTER JULY 1, 2011 -- JUNE 30, 2012 PRESIDENT: Connie Brehm 2238 Canyon Crest Dr La Verne, CA 91751 909.596.7494 909.732.2887 cbrehm@apu.edu VICE PRES: Ralph Hesterman 1152 Hasting Ct. San Dimas CA 91773 909.599.8785 rhestrmn Q,mindspring.com TREAS: Martha Lacomba 953 Finegrove Ave. Hacienda Heights CA 91745 626.590.3073 marthalacomba@hotmail.com SECT: Dr. Dan Elliott (Temp) 1655 Woodbend Dr. Claremont, CA 91711 818.321.5014 626.815.5352 drdanelliott@gpiail.com Robert & Donna McKennon 2605 S. Kiska Ave. Hacienda Heights, CA 91745 626.336.8603 mckennon roadrunnencom Marilyn Matthews 16320 Sierra Ridge Hacienda Heights, CA 91745 626.336.2014 almatthewsir@gol.com Gloria Mojarro- Mangiani 2482 Via Cielo Hacienda Heights, CA 91745 626.333.8427 626.676.9727 Grn2482hh@yahoo.com Dixie Bateman 152 Leucadia Rd La Habra Heights, CA 90631 562.697.3552 dixiebateman(cz,verizon.net STAFF Maria Castanou 1238 Broadmoor Ave West Covina, CA 91706 562.556.1207 0 o rincess aol.com CPA Patrick Medlock 1199 S. Fairway Dr Walnut, CA 91789 909.598.8990 909.556.3196 Patrick@pwmedlockcpa.com FINANCE Lynda Evans 1521 W. Elgenia St. West Covina, CA 91790 626.333.7204 lcevans.esgch @gmail.com EAC Colleen Castellano 14527 San Dieguito La Mirada, CA 90638 714.735.8276 626.893.9152 cokiebell@aot.com Thomas Rice 3333 Workman Mill Road Whittier Ca. 90601 626.367.3658 sdtmrice @aol.com Don Lieghler 3226 Whitebirch Dr West Covina, CA 91791 626.966.4273 dgliegler@hotinaii.com Daniel Elliot 1655 Woodbend Dr Claremont, CA 91711 818.321.5014 626.815.5352 drdanelliott@gmail.com Russell Nason 1445 9" Ave. Hacienda Heights, CA 91745 626.336.0565 pbnason @verizon.net Diane Hestenuan 1152 Hastings Ct San Dimas, CA 91773 909.599.8785 rhestmin@mindspring.com STAFF Olivia Trana 3816 Loma Lane Baldwin Park, CA 91706 626.338.9287 626.219.5656 ollietrananvahoo.com INTERNAL - REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIRCLE. MONTEREY PARK, CA 91755 -7405 Date: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS 14855 PACIFIC'AVENUE BALDWIN PARK, CA 91706 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95- 4508436 Case Number: 955056026 Contact Person: RANDY HOWARD Contact Telephone Number: (2 13) 725 -•7002 Accounting Period Ending: Dec.- 31 Foundation Status Classification: 509 (a) (2) Advance Ruling Period Begins: Sept. 7, 1994 Advance Ruling Period Ends: Dec. 31, 1998 Based on information you supplied, and'as'suming your operations will be. as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3), Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in section 509(a)(2). Accordingly, during an advance ruling period you will be treated as a Publicly supported organization, and not'as`a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of.your advance ruling. period,- you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period, If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may—rely on our determination that you are not a private foundation unti1'90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the Letter 1045 (DO /CG) > 1r! ENDORSED F ! LE D In the office of the Sacretary c:f Slate ARTICLE$ OF INCORPORATION OF- of ," State of California EAST SAN GABRIEL VALLEY COALITION , IMP % 1994 FOR THE HOMELESS A California Nonprofit Public Benefit Ca orat' TONY l ry�t� A6?iH� Secretary of Stale I The name of this corporation is; EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS II This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized- exclusively for. -charitable, religious, and educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding Provision of any future United States internal revenue law. Notwithstanding --any other ,.provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers tha�'are not in furtherance of the purposes of this 'corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section • 501(.c)(3) of. the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue, Code of 2986 or the corresponding provision of any future United States internal revenue law. III The name and address in California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 1 1 b. 4. IV (a) No substantial part of the activities of this corporation shall consist of Lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section .501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall inure, to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) on the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax - exempt status under Section 501(c) (3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax- exempt status under Section 23701d of the California Revenue and Taxation Code, or the corres onding section of any future California revenue and tax 1 ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these, Articles of Incorporation. The foregoing Articles of Incorporatio ar y act and deed. Executed on ,�: - , 19941 at Hacienda Heights, California. I declare that the foregoing is true o ect.. RdRALD J. SACHS, Incorporator 2 ESGVCH By -Laws as of July 24, 2008 Article 1 Name 1. The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ( "ESGVCH "). Article 2 Purpose 2. The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley dedicated to serving the homeless and those at risk of homelessness. The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. The purposes of ESGVCH are: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes. (f) To operate and act exclusively for charitable and educational purposes within the meaning. of Section 501 (3) c of the Internal Revenue Code of 1986, as amended. Article 3 Board of Directors 3. Board of Directors 3.1 Duties and Powers. Except as.specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ( "Board ") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By -laws. . 3.2 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization to be elected for 5 year terms. 3.3 Length of Terms. Each Director may be re- elected for another term. 3.4 Restriction on Interested Persons. No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full -time or-part- 'time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, mother -in -law or father -in -law of any such person. 3.5 Meetings of the Board 3.5.a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. 3.5.b Special meetings may be called at any time by the President or two Directors. 3.5.c Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail: to each Director not less than twenty four (24) hours prior to the meeting. 3.5.e Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business. 3.6 Election Procedures. Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. 3.7 Officers, Duties and Election. The officers of the Board shall be the President, Vice - Presidents), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By -laws or as determined by the Board. 3.7.a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at -all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents.in the name of and on behalf of ESGVCH. 2 3.7.b Vice- President(s). The Board may elect one or more Vice - presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice - presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By -laws or by the Board. 3.7.c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. 3.7.d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties. 3.8.Vacancies 3.8.a Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. 3.8.b Resignation and Termination. Should any Directors resign or otherwise terminate his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. 3.8.c Replacement. Replacement Directors shall serve the remainder of the term. 3.9 Bond of Officers and Directors. All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. 3.10 Compensation of Directors. No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff 4 The Board shall employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non - voting ex- officio member of the Board. Article 5 Committees 5 Committees 5.1 Creation of Committees. The Board will create a committee for each of the program areas of ESGVCH. The Board ,may create ad hoc committees as needed. Committee chairs must be Directors. 5.2 Program Committees. The main program areas for ESGVCH are: Emergency Assistance Center (EAC), Winter Shelter (WS) and Transitional Home (TH). The responsibility of each committee is to oversee its program so it accomplishes the program objectives. 5.3 Other Committees. The Board shall designate the responsibilities; duties and powers for each committee it creates. Each Committee shall exist to carry out the purposes of ESGVCH. Article 6 Miscellaneous Provisions 6 Miscellaneous Provisions 6.1 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board. 6.2 Execution of Instruments. All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 6.3 Adjourned Meetings. A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. 4 6.4 Participation in Meeting by Telephone or Email. By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting, 6.5 Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By -laws. 6.6 Non- profit Status. ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non - profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 6.7 Conduct of Meetings. Meetings shall be conducted according to Robert's Rules of Order. 6.8 Nondiscrimination, ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7 Dissolution 7.1 General. In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 (c) 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 7.2 No inurement. No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8 Fiscal Year 8 Fiscal Year. The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. 5 Article 9 Amendments, Rules and Regulations a 9.1 Amendments. These By -laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 9.2 Rules and Regulations. The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, nonsuch additional rule or regulation shall be inconsistent with or. in contravention of any provisions of the Articles of Incorporation or these By -laws. 9.3 Periodic Reviews. These By -laws shall be reviewed periodically. Revised on July 24, 2008 G a x , EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS FINANCIAL STATEMENTS June 30, 2009 and 2008 � t � EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS CONTENTS Independent Auditors' Report Pages 1 Financial Statements Statement of Financial Position z Statement of Activities 3 Statement of Functional Expenses 5 Statement of Cash Flows 6 Notes to Financial Statements 7-10 �orman Richter &Ruby► An Accountancy Corporation Certified Public Accountants INDEPENDENT AUDITORS' REPORT To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2009 and 2008, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements._ An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion, In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2009 and 2008, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 30, 2009 (Except for Note 7 as to which the date is March 11, 2010) 858 South Oak Park Rd • Suite 200 • Covina, CA 91724 -3674 • (626) 915 -7666 • Fax (626) 331 -7607 • email Covina @FRRcpa.com 10722 Arrow Rte • Suite 520 • Rancho Cucamonga, CA 91730 -4840 • (909) 944 -0085 a Fax (909) 948 -2719 • email Rancho @FRRcpa.com www.FormanRichterRubin.com EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION June 30, 2009 and 2008 ASSETS 2009 2008 CURRENT ASSETS Cash (Note 5) $ 225,695 $ 96,617 Certificates of deposit - 60,000 Grants receivable (Note 2) 6,012 6,255 'Prepaid expenses 1,754 3,062 TOTAL. CURRENT ASSETS 233,461 165,934 FIXED ASSETS, Net (Notes 2 and 4) 2,859 1,575 OTHER ASSET Deposit - 500 TOTAL ASSETS $ 236,321} $ 168,0 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporariiy restricted net assets (Note 5) TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 6,257 128,642 101,421 230,063 $ 236,320 The accompanying Notes to Financial Statements are,an integral part of this statement -2- $ 6,593 106,416 55,000 161,416 $ 168,00 The accompanying Notes to Financial Statements are an integral part of this statement -3 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2009 (With Comparative Totals for the Year Ended June 30, 2008) Temporarily Unrestricted Restricted 2009 2008 REVENUE Government contracts and grants $ 413,885 $ 22,633 $ 436,518 $288,863 Public contributions 112,964 43,788 156,752 109,635 Program income 2,251 393,184 - 2,251 393,184 1,937 239,166 Contributed supplies 18,732 _ 18,732 10,937 In -kind donations Interest income 1,266 - `_,`vV ' 886 Subtotal 942,282 66,421 1,008,703 6521424 Net assets released from restrictions Restrictions satisfied by time 20,000 20 000 - - TOTAL REVENUES 962,282 46,421 1,008,703 652,424 EXPENSES Program services 940,056 - _940,056 625,093 CHANGE IN NET ASSETS 22,226 46,421 68,647 27,331 NET ASSETS, BEGINNING OF YEAR 106,416 5^ 5 000 161,416 134,085 NET ASSETS, END OF YEAR ,6 2'!Q 2 3 The accompanying Notes to Financial Statements are an integral part of this statement -3 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS -r^-r,% 1 17.1= %1CKi1 Me IV Il1L f \Lr L-AVW -v - EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR 632,424. 20,000 652,424 625,093 - 625,093 7,331. 20,000 .27,331 99,085 --35,-0-00 134,085 14� 41 The accompanying Notes to Financial Statements are an integral part of this statement -4- STATEMENT 'OF ACTIVITIES Year Ended June 30, 2008 Temporarily Unrestricted Restricted 2008 REVENUE Government contracts and grants $288,863 $ - $288,863 Public contributions 89,635 20,000 109,635 Program income 1,937 - 239,166 - 11937 239,166 Contributed supplies 10,937 - 10,937 In -kind donations 1,886 - 1.886 Interest income -r^-r,% 1 17.1= %1CKi1 Me IV Il1L f \Lr L-AVW -v - EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR 632,424. 20,000 652,424 625,093 - 625,093 7,331. 20,000 .27,331 99,085 --35,-0-00 134,085 14� 41 The accompanying Notes to Financial Statements are an integral part of this statement -4- Y r F Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repair Motel. vouchers Office Outside service Payroll taxes Postage Professional fees Rent Security Staff expenses Storage Supplies Telephone Transportation Utilities Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30, 2009 and 2008 s 1606 355 10,158 12,119 23,645 - 14,846 38,491 6,577 2,102 8,679 1,375 9,257 10,632 4,417 15,163 19,560 686 116 802 P0,798 505 19,796 41,099 7,400 ,n 200 - 76,600 22,244 22,244 870 1,682 2,352 394,248 443 9,988 404,679 2,204 1,529 3,733 8,595 151,351 159,945 1,155 - 1,155 54,084 104,973 159,057 $ 631,428 $ 21,658 $ 3B6,970 $ 940,056 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ $ 893 300 300 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,698 384 191 575 10,809 - 14,310 25,119 3.600 18,000 19.600 39 801 900 912 912 1,824 240,139 536 7,890 248,565 2,413 - 1,261 3,674 6,914 37 68,307 75,258 1,395 1,395 43,468 100,699 144,167 $ 349,191 $ 18,449 $ 267,453 $ 625,093 The accompanying Notes to Financial Statements are an integral part of this statement June 30, 2009 Emergency T Transitional W Winter T Total Program Assistance H Housing S Shelter S Services $ 893 $ $ $ - - $ 8 893 425 1 179 6 604 13,935 1 13,935 3,700 9 9,651 1 13,351 105 - - 1 105 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ $ 893 300 300 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,698 384 191 575 10,809 - 14,310 25,119 3.600 18,000 19.600 39 801 900 912 912 1,824 240,139 536 7,890 248,565 2,413 - 1,261 3,674 6,914 37 68,307 75,258 1,395 1,395 43,468 100,699 144,167 $ 349,191 $ 18,449 $ 267,453 $ 625,093 The accompanying Notes to Financial Statements are an integral part of this statement The accompanying Notes to Financial Statements are an integral part of this statement EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 34, 2009 and 2008 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit 60,000 (Purchase) of certificates of deposit (Purchase) of fixed assets _ (2,177 NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES 57,823 2008 $ 27,331 893 6,224 (1,746) (500) 4,28_8 36,490 (60,000) (60,000) NET INCREASE (DECREASE) IN CASH 129,078 (23,510) CASH, BEGINNING OF YEAR 96,617 120, CASH, END OF YEAR _ 225,69 96,617 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: Income taxes $ - $ Interest $ - $ The accompanying Notes to Financial Statements are an integral part of this statement 2009 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets $ 68,647 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 893 243 Decrease in grants receivable (increase) decrease in prepaid expenses 1,308 (Increase) decrease in deposit Increase (decrease) in accrued expenses 500 (3361 NET CASH PROVIDED BY OPERATING ACTIVITIES 71 255 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit 60,000 (Purchase) of certificates of deposit (Purchase) of fixed assets _ (2,177 NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES 57,823 2008 $ 27,331 893 6,224 (1,746) (500) 4,28_8 36,490 (60,000) (60,000) NET INCREASE (DECREASE) IN CASH 129,078 (23,510) CASH, BEGINNING OF YEAR 96,617 120, CASH, END OF YEAR _ 225,69 96,617 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: Income taxes $ - $ Interest $ - $ The accompanying Notes to Financial Statements are an integral part of this statement EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area, ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Trangifinnal HnII ,qina Winter Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program, The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through- life skill education, intense case management, and financial counseling. 2. Summary of Significant Accdunt ng Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Cash and Cash E uivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. . if amounts become uncollectible, they will be charged to operations when that determination is made_ Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended .dune 30, 2009 and 2008 2. Summary of Significant Accounting Policies continued Net Assets - The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets — Net assets that are not subject to donor- imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets -- Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and/or the passage of u,... r Itim A s the restrictions, are satisfied. temporarily restricted net assets . are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various f=ederal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and/or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2009 and 2008, the value of contributed services meeting the requirements for recognition in the financial statements was $18,732 and $10,937, respectively for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. A EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 2. Summary of Si nificant Accounting Policies continued Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fair Value Measurement Effective January 1, 2008, the Organization adopted Statement of Financial Accounting Standards No. 157 Accounting of Fair Value Measurement' (SFAS157). SFAS157 defines fair value, establishes a framework for measuring fair value, and expands disclosures about fair value measurements. SFAS157's valuation techniques are based on observable and unobservable inputs. Observable inputs reflect readily obtainable data from independent sources, while unobservable inputs are internally derived, reflecting what the reporting entity believes to be market assumptions. SFAS157 classifies these inputs into the following hierarchy: Level One inputs — Quoted prices for identical instruments in active market. Level Two Inputs -- Quoted prices for identical instruments in active market; quoted prices for identical or similar instruments in markets that are not active; and model derived valuations whose inputs are observable or whose significant value drivers are observable. Level Three Inputs = Instruments with primarily unobservable value drivers. In adopting SFAS157, related disclosures are segregated for assets and liabilities measured at fair value based on the level used. within the hierarchy to determine their fair values. Therefore, the adoption of these standards did not have any financial impact on the Organization's financial statements. 4. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2009 2008 $ 4,942 $ 2,765 1,830 1,830 6,772 4,595 3,913 3,020 2,859 IT575 Depreciation expense for the years ended June 30, 2009 and 2008 was $893. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. ELGIN EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 5. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: 2009 2408 Passenger van purchase $ 35,000 $ 35,000 Time restriction 20,000 20,000 Use restriction 46,421 - Total Temporarily Restricted L=tQl A2 6. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2009 and 2008 was $7,400 and $3,600, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2009 and 2008 was $19,200 and $16,000, respectively. 7. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2009, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through March 11, 2010, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. -10- Mailing Address: P.O. Box 93256, City of Industry, CA 91715 Office located in the St. Martin de Porres Center at St. Jahn Vianney Church 1345 Turnbull Canyon Road, Hacienda Heights, CA 91745 Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Website: www.esevchomeless.org E -mail: esgvch @aol.com January 18, 2012 Michelle Bravo City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, California 91706 RE: Community Development Block Grant Application Fiscal Year 2012 -2013 Dear Ms. Bravo, Thank you for the opportunity to revise our Funding Application with the City of Baldwin Park for the Community Development Block Grant (CDBG) Fiscal Year 2012 - 2013. As noted in previous correspondence, our Emergency Assistance Center (EAC) has experienced a change in personnel; Colleen Castellano is no longer employed with this organization. With this in mind, I would like to submit the following changes to support our CDBG Funding Application: 1. Agency Information a. Administrator: Constance Brehm, Ph.D.; President, Board of Directors b. Project Manager: Renee Johnson, MSN, RN, FNP; Interim Director of Operations c. Agency Purpose: The East San Gabriel Valley Coalition for the Homeless (ESGVCH) is a non - profit 501c3 charitable organization, incorporated since 1994, which operates under a voluntary Board of Directors to directly aid people experiencing homelessness. ESGVCH believes that all are called to turn attention beyond themselves to assist those who suffer especially the poor, the hungry, and the homeless. It is our mission to bring hope and restore dignity to those in need by providing shelter, alleviating hunger, assisting with basic daily needs, assisting to regain housing, raising community awareness, and by working collaboratively with others to end hunger and homelessness. ESGVCH 1 2. Scoe_of Services ESGVCH operates three programs including: (1) the Emergency Assistance Center (EAQ (2) the Winter Shelter Program (WS); and, (3) the Transitional Housing Program (THP). The EAC services were established at the time of incorporation. Our Center is located in Hacienda Heights and it is open daily to provide hot meals, lunch- to -go, showers, hygiene kits, clothing, transportation services (bus pass /tokens), emergency shelter (motel vouchers), and referral services for those in need. In collaboration with the Azusa Pacific University School of Nursing, outreach healthcare services are also provided on a weekly basis (on -site) for the clients of ESGVCH). In 1994, our Winter Shelter Program services were established. ESGVCH operates the WS in partnership with local churches to provide food and shelter to over 180 homeless persons nightly from December 1st to March 15th each year. In collaboration with other service agencies, our clients can also receive health care and dental services, showers, haircuts, clothing, and case management /referral services. In 2002, our Transitional Housing Program services were established. The THP operates two (2) rented apartments in the City of El Monte. This program is available primarily to families and provides a temporary shelter for stability and assistance with the transition back to permanent housing. THP services have been provided continuously since the Year 2002 equating to ten (10) successful years of family placement into permanent housing. The Staff Members who will be involved in the execution of this grant include: 1) Renee Johnson, MSN, RN, FNP; Interim Director of Operations; 2) Olivia Trana, Office Assistant; 3) Maria Castanon, Office Assistant; 4) Lynda Evans, Bookkeeper; and, 5) Patrick Medlock, CPA. Indirectly, all Members of the Board of Directors to include the Executive Committee, Emergency Assistance Center Committee, Winter Shelter Committee, Transitional Housing Committee, and all other Ad Hoc Committee Members may be involved in the execution of this grant as well (Refer to the attached Board of Directors Roster). 3. Beneficiaries The East San Gabriel Valley Coalition for the Homeless serves people who are poor, hungry, and those experiencing homelessness. According to the federal definition, our target population includes families and /or individuals who are ill, disabled, elderly, chronically homeless, veterans, and /or transitional age youth (14 to 24 years of age). Among families served are infants, children, adolescents, and young adults. Our range of demographic characteristics includes men, women, youth, and families with children who may be single, married, separated, divorced, widowed, single parent, and /or domestic partnership. We serve multiple ethnicities such as African American, American Indian, Asian, Caucasian, Hawaiian Native, Mexican, and multiracial. Our services are provided regardless of socioeconomic status. ESGVCH serves all persons based on need without discrimination based on age, gender, race, ethnicity, lifestyle, or national origin. ESGVCH 2 4. Increase in Funding Re nest The ESGVCH anticipates providing emergency services to meet the urgent needs of 400 residents from the City of Baldwin Park for an estimated cost of $25.00 for each client ($10,000.00 divided by 400). Considering the serious and immediate threat to the health and welfare of these clients, this cost is clearly justifiable. The City of Baldwin Park CDBG funding for our Emergency Assistance Center is vital. Currently, we have not received any commitments for funding for the Fiscal Year 2012 -2013. Although ESGVCH continues to seek for additional funding, we do not have any other resources beyond this CDBG to support our program and we may be at a critical point of not being able to provide these services at all. With these funds, we will be able to improve client outcomes and positively impact the services provided to those families and /or vulnerable individuals in need. In compliance with our mission, our success in bringing: hope and restoring dignity to those in need can be achieved. 5. Client Intake Information The client intake data obtained from each family /individual served includes name, address, city in which client last resided, number of family members, total family income, ethnicity, and head of household. This letter confirms our agency willingness to accept the responsibility to obtain the client information as indicated in the original CDBG and retain supporting documentation for the required five years. 6. Accomplishment Data The ESGVCH will document and report measurable accomplishments to support that the services offered by our agency has made a substantial improvement to the lives or neighborhoods of the City of Baldwin Park low -to- moderate income residents. The reporting accomplishment data to be used by ESGVCH includes individuals, youths, and /or households. As noted above, the ESGVCH anticipates providing emergency services to meet the urgent needs of 400 residents from the City of Baldwin Park. The reported actual number of total clients assisted to date may require further confirmation. 7. Bu_ dget A revised "Proposed Budget," including Table 1 for Salaries and Benefits and Table 2 for Operating Expenses, has been attached for your review. ESGVCH 3 8. Board of Directors A revised Board of Directors roster has been attached for your review. 9. Audited Financial Statement A copy of our most recent audited financial statement has been attached for your review. J.O. Agency Certification The President, Board of Directors, is the only duly authorized representative of the East San Gabriel Valley Coalition for the Homeless to certify and declare under penalty of perjury that the information provided in this application and subsequent letter of revision is true and correct. As noted above, I have enclosed a copy of our revised budget, board roster, and our most recent audited financial statement for your review. Considering our circumstances, 1 am grateful for your flexibility in submitting this letter of revision to our CDBG Application for 2012 -2 013. If there are any questions regarding this information, please feel free to contact me at our Emergency Assistance Center and /or via e-mail. I am Looking forward to working with you in serving those in need. Best Regards, ; Agency Certification Renee John on, MSN, RN, FNP Constance Brehm, PhD Interim Director of Operations President, Board of Directors Attachments (3) ESGVCH 4 t9 ,� a w 8.0 o� a4 M O N N sue' rt a _ C7 pr 4rN Q A F U. n .?- c kin O CO. C? U °qg oi m 7i, AA 0 Zr t a 4 P a o Q s 1 �s e � 0 o. �. CIO N r ^Y o a i1J � jq C w� a�a tv pi r r4.e 1 o 10 ri 1-96 a C 4 lc3 Ck C] b rk- rc s rk EL 16 Fi Of — M iL C3 s O .na tS' .7"' r4 N V. ' d AIA ° o m co Q � © e� tV Cr1 �t to '�. h CQ � ri r e r cti � tai e-- w h� M pi r r4.e 1 . EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS FINANCIAL STATEMENTS JUNE 30, 2010 AND 2009 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS CONTENTS Independent Auditors' Report Financial Statements P. ages Statement of Financial Position 2 Statement of Activities 3-4 Statement of Functional Expenses 5-6 Statement of Cash Flows 7 Notes to Financial Statements 8-11 Forman Richter &Rubin An Accountancy Corporation Certified Public Accountants INDEPENDENT AUDITORS' REPORT To the Board of Directors East San Gabriei iiaiiey Coalition for the homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2010 and 2009, and the related statements of activities, functional expenses and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with the auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2010 and 2009 and the changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER & RUBIN AN ACCOUNTANCY CORPORATION Covina, California August 12, 2011 858 South Oak Park Rd • Suite 200 a Covina, CA 91724 -3674 * (626) 915 -7666 • Fax (626) 331 -7607 a email Covina@FRRcpa.com www. FommanRichterRubin.com S y EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION JUNE 30, 2410 AND 2009 ASSETS CURRENT ASSETS Cash fY runty rdvvirurF'iiu �i��vt`�' 2� Prepaid expenses TOTAL CURRENT ASSETS 2010 2009 $ 143,718 $ 225,695 137,864 v,D 12 4,308 1 ,7RA 155,953 233,461 PROPERTY AND EQUIPMENT (Notes 2 and 3) 16,318 2,859 TOTAL ASSETS $ 172,271 $ 236,320 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses NET ASSETS Unrestricted Temporarily restricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 13,302 $ 6,257 137,864 128,642 21,105 101,421 158,969 230,063 $ 172,271 $ 236,320 The accompanying Notes to Financial Statements are an integral part of this statement -2- t i EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES FOR THE YEARS ENDED JUNE 30, 2010 AND 2009 (WITH COMPARATIVE TOTALS.FOR THE YEAR ENDED .JUNE 30, 2009) REVENUES Public contributions Government contracts and grants Program income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied by use Restrictions satisfied by time TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR 87,371 (87,371 ) - - 20,000 (20,000) - - 903,669 (80,316) 823,353 1,008,703 894,447 - 894,447 940,056 9,222 (80,316) (71,094) 68,647 128,642 101,421 230,063 161,416 $ 137,864 $ 21,105 $ .158,969 $ 230,063 The accompanying Notes to Financial Statements are an integral part of this statement -3- Temporarily 2010 2009 Unrestricted restricted Total Total $ 89,510 $ 3,000 $ 92,510 $ 156,752 397,300 24,055 421,355 436,518 2,100 - 2,100 2,251 275,n50 - 275,050 393,184 31,304 - 31,304 18,732 1,034 - 1,034 1,266 796,298 27,055 8237353 1,008,703 87,371 (87,371 ) - - 20,000 (20,000) - - 903,669 (80,316) 823,353 1,008,703 894,447 - 894,447 940,056 9,222 (80,316) (71,094) 68,647 128,642 101,421 230,063 161,416 $ 137,864 $ 21,105 $ .158,969 $ 230,063 The accompanying Notes to Financial Statements are an integral part of this statement -3- r EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2005 REVENUES Public contributions Government contracts and grants Program Income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied by time TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted restricted $ 112,964 413,885 2,251 393,184 18,732 942,282 $ 43,788 22,633 66,421 $ 156,752 436,518 2,251 393,184 18,732 1,266 1,008703 20,000 (20,000) - - 962,282 46,421 1,008,703 940,056 - 940,056 22,226 46,421 68,647 106,416 55,000 161,416 $ 128,642 $ 101,421 $ 230,063 The accompanying Notes to Financial Statements are an integral part of this statement -4- i EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2010 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2009) Total Program Total Program Emergency Transitional Winter Permanent Services Services Assistance Housing Shelter Shelter 2010 2009 Dues and Subscriptions $ 360 $ 22 $ 123 $ - $ 505 $ 604 Equipment Rental - - 14,279 - 14,279 13,935 Insurance 6,598 370 18,090 25,058 13,351 Licenses and Permits 114 7 39 771 931 105 Maintenance and Repairs 3.612 - 18,076 - 21,688 !2,119 Motel Vouchers 38,989 - 13,453 - 52,452 38,491 Office 5,507 412 2,384 900 9,203. 8,679 Outside Services 1,721 - 2,589 - 4,310 10,632 Payroll Taxes 6,131 15 14,253 - 20,399 19,580 Postage 746 19 113 - 878 802 Professional Fees 28,956 3,198 39,118 820 72,092 41,099 Rent 2;200 20,900 - - 23,100 26,600 Security - - 21,888 - 21,888 22,244 Staff Expenses 468 - 1,490 - 1,958 - Storage 1,215 - 2,491 - 3,706 2,352 Supplies 277,672 54 8,008 - 285,734 404,679 Telephone 2,010 - 2,121 - 4,131 3,733 Transportation 10,916 - 132,672 - 143,588 159,946 Utilities - 1,544 - - 1,544 1,155 Wages 68,129 199 115,390 - 183,718 159,057 Subtotal 455,344 26,740 406,587 2,491 891,162 939,163 Depreciation 1,319 46 1,920 - 3,285 893 TOTAL FUNCTIONAL - EXPENSES $_.j56,663 $ 26,786 $ 408,507 $ 2,491 $ 894,447 $ 940,056 The accompanying Notes to Financial Statements are an integral part of this statement -5- ,- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS Dues and Subscriptions Equipment Rental Insurance Licenses and Permits Maintenance and Repairs Motel Vouchers Office Outside Services Payroll Taxes Postage Professional Fees Rent Security Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2009 Total Emergency Transitional Winter Program Assistance Housing Shelter Services $ 425 3,700 105 1,606 23 ;645 6,577 1,375 4,417 686 20,798 7,400 670 394,248 2,204 8,595 54,084 530,535 893 355 505 19,200 443 1,155 21,658 $ 179 $ 604 13,935 13,935 9,651 13,351 - 105 10,158 12,119 IA RAA .1-.- 38,491 o v 2,102 8,679 9,257 10,632 15,163 19,580 116 802 19,796 41,099 - 26,600 22,244 22,244 1,682 2,352 9,988 404,679 1,529 3,733 151,351 159,946 - 1,155 104,973 159,057 386,970 939,163 E:1*1 TOTAL FUNCTIONAL EXPENSES $ 531,428 $ 21,658 $ 386,970 $ 940,056 The accompanying Notes to Financial Statements are an integral part of this statement aM. ID s EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS FOR THE YEARS ENDED JUNE 30, 2010 AND 2009 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash provided (used) by operating activities: Depreciation (Increase) decrease in assets: Grants receivable Prepaid expenses Deposit Increase (decrease) in liabilities: Accrued expenses CASH PROVIDED (USED) FOR OPERATING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit Purchase of fixed assets CASH PROVIDED (USED) FOR INVESTING ACTIVITIES NET INCREASE (DECREASE) IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR 2010 2009 $ (71,094) $ 68,647. 3,286 893 (1,915) 243 (2,554) 1 ,308 - 500 7,045 (336) (65,232) 71,255 - 60,000 (16,745) 2,177 (16,745) 57,823 (81,977) 129,078 225,695 96,617 $ 143,718 $ 225,$95 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the year for: Income taxes Interest $ - $ The accompanying Notes to Financial Statements are an integral part of this statement -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2010 and 2009 1, Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non- profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter Permanent Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Las Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. The permanent shelter is a temporarily restricted grant for the development of permanent housing. 2. 'SummpU of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accountinq - The financial statements have been prepared on the accrual basis of accounting. Cash_ and Cash_ _Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - f=ixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2010 and 2009 2. Summary of Significant Accountina Policies continued Net Assets — The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets -- Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted_ net assets — Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from. restrictions. Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2010 and 2009, the value of contributed services meeting the requirements for recognition in the financial statements was $31,304 and $18,732, respectively for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. WE EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended .tune 30, 2010 and 2009 2. Summary of Significant Accounting Policies continued Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. . Fair Value Measurement In accordance with U.S. GAAP, valuation techniques are based on observable and unobservable inputs. Observable inputs reflect readily obtainable data from independent sources, while unobservable inputs are internally derived, reflecting what the reporting entity believes to be market assumptions. U.S. GAAP classes these inputs into the following hierarchy: • Level One Inputs — Quoted prices for identical instruments inactive market. • Level Two Inputs — Quoted prices for identical instruments in active market; quoted prices for identical or similar instruments in markets that are not active; and model derived valuations whose inputs are observable or whose significant value drivers are observable. • Level Three Inputs — Instruments with primarily unobservable value drivers. In adopting the fair value measurements in accordance with U.S. GAAP, related disclosures are segregated for assets and liabilities measured at fair value based on the level used within the hierarchy to determine their fair values. Therefore, the adoption of these standards did not have any financial impact on the Organization's financial statements. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Vehicles Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2010 2009 $ 4,942 $ 4,942 1,830 1, 830 ,16.745 - 23,617 6,772 7,199 3.913 Depreciation expense for the years ended June 30, 2010 and 2009 was $3,286 and $893, respectively. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. -10- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2010.and 2009 4. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions, 2010 2009 Passenger van purchase $ - $ 35,000 Time restriction - 20,000 Use restriction 21,105 46,421 Total Temporarily Restricted L=M J= Z 1 421 5. Commitments and Contingencies The Organization leases its office facilities under month-to-month operating leases. Total rent expense related to these leases for the years ended June 30, 2010 and 2009 was $2,200 and $7,400, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2010 and 2009 was $20,900 and $19,200, respectively. 6. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2010, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through August 12, 2011, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. - 11 - Family Service Center City of Baldwin Park FY 20122013 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number/Ext. (Previous Year Allocation): $33,400 CDBG Amount Requested: $ 40,000 Other Funds: $ 46.000 Total: $ 86,000 (Please attach a copy of your proposed budget) Project Description: Family Service Center _ The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals, food bank referrals, emergency shelter vouchers, emergency food vouchers, employment counseling, homeless prevention referrals, mental health referrals, emergency transportation, case management referrals, tutoring, and educational services assistance. Over 200 clients are assisted monthly at the center. Many of our clients face severe economic hurdles in integrating into the community. Staff is committed to assisting those clients in need by identif ng local resources and services.- The target service area is low to moderate low (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the 'City's low to moderate income residents. Therefore, 'in order to ensure accurate reporting and compliance with regulations, your agency must specify. the - format that will be used for reporting purposes (example: Individuals, Households or- Youths) -To determine the best form of data, please consider if the services provided will. assist a direct individual or youth or the entire household. Please also note that the selected reporting data must -be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficlarlies Served:' - Individuals or 700 Households For CDBG Department Use Only., Recommendation: A pp roved 0 Den $ National Objective/ Eligible Criteria Comments: .+ Reviewed By: Approved. Graffiti Abatement Program (GAP) CITY OF BALDWIN PARK Community Department FY 2012 -2013 Community Development Block Grant Funds Public Service Programs City Request for Funds Contact Person: Mike Salas Phone Number/Ext.: 512 (Previous Year Allocation): $56,819.00 CDBG Amount Requested:_ $75,000.00 Other Funds -0- Total: $75,000.00 (Please attach a copy of your proposed budget) Project Name: Graffiti Abatement Program (GAP) — Graffiti Removal at Public Facilities Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, Morgan Park, Syhre Park, Hilda Solis Park (Teen Center /Skate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide service to remove approximately 236,000 square feet- °per year throughout the community. The GAP currently provides free service for the= rerrioval of graffiti; in actuality, the responsibility is on the property owner: However, . oftentimes the graffiti is not removed in a timely manner, necessitatingAh'e. -GAP to intervene for proper removal. The subsidy will assist by removing graffiti.throughout, the community in the timely manner and more importantly the aesthetics, -of -the -. community is maintained. The Public Works DepartmentlGAP desires to: continue <the - .., current program of assisting wherever graffiti exist on public facilities. Therefore, the department is requesting the funding of $75,000 to be reinstated for FY 201212013. Funding for public service programs comes from the CDBG program received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low /moderate income households. In order to be eligible for these funds, the program must provide a service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size 1 2 3 4 5 6 7 8 Projected Number of Beneficiaries Served: Annual Income Limit $42,450 $48,500 $54,600 $60,650 $65,650 $70,350 $75,200 $80,050 Individuals or Households Estimated Project Completion Date: June 30, 2013 (Please attach additional sheet to provide further Information that may be perfinent to your request.) MyDocuments- ACDBG1011 RequestForm For Community Department Use Only: Recommendation: Approve 0 Deny 0 $ Comments: Reviewed By :. My0ocumenW. %GDBG1011 RequestForm Approved: Maps 4 College FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (C013G) FY 2612-2013 PLEAS" TYPE OR PRINT I AGENCY INFORMATION Agency Name-, MAPS 4 College Agency Address- Mailing: 13337 -South Street #574 Cerritos 90703 CRY Zip Code Administrator., Sarai Koo Title: CEO Administrator Telephone: (310) 487-1228 Fax (714) 670-7899 Prqap. -AdmiNstratof Email. sarai.k 00 Cc s4colleqe.org Project Site Address ;. 14305. Number Morgan. Street Baldwin Park 91706 Strest City Zip Code Project Msnagee." - ..aami-Koo . - - Title-, CEO Project Managers. Telephone (310).487-1228 Fax: 1714) 670-7899 PrPiect.Managetos Email-, saraikoo@?maps4college.o[g Describe. AgencYs overall function or purpose. tndjudehistory and experience in providing. this service. (if more room Is needed, please attach an additional sheet)- ofgreatneed: isN.94tacb9d.) Has the Agency:previously received fvndin.g from the City of Baldwin Park? X Yes (if yes, numt*r of years _IJ No -4- PROJECT PROPOSAL AND DESCRiPTION. Grant Amount Requested. $ .4,000 Scope of Services — Please bfiefly describe your proposed Project/Program iarTd the objeGfives, Seneficlariet, — Please briefly describe the clientele that will benefit from your services (La. homeless . youth, the eldedy, disabled, handicapped, etc.) High sch9p1. students _pwren 1% ano_QMMunit Describe arty sPectal charactedstics of your:client population.. n/a. Increase in Funding Request If your agency has beers prev . ious . ly funded through Baldwin Park's CD 8G program, and there Is -an increase in the amout) runt of funding requested, pieasd explain the purpose for t � increase . ea' (i.e., increase he n so in type of services or beneficiaries). MAPS will re guest the same amount $4,000. To mention, althouqh MAPS was -5_ Baldwin Park CDBG Grant - MAPS 4 College Describe Agency's overall function or purpose. Include history and experience in providing this service. MAPS 4 College ( "MAPS ") is a 501 (c)(3) non- profit organization that.exists to provide comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and live a life with character and excellence. Since 2006; MAPS has offered numerous comprehensive, holistic programs in areas of great need: Programs 1. Provided individual and group college admission counseling services to more than 500 students and parents; 2. Conducted 13 ACT /SAT test preparation courses servicing more than 70 students; 3. Presented more than 50 college readiness and financial aid/literacy workshops and two school -wide and community -wide presentations servicing more than 3,000 students, parents, and community members. 4. Personal development/relationship courses servicing more than 1,000 students. Teens learned about dating relationships, effective communication, recognizing destructive patterns, dealing with emotions, and interpersonal skills building - partnered with five schools and agencies; 5. Provided on -going leadership, internship, and community service programs since 2008 6. Launched three successful Mountain Top Summer college camps at Lytle Creek and Baldwin Park, CA 7. College Preparatory Mentoring Program in Baldwin Park, CA - Combined test Prep and leadership 8. Participated in five community -wide engagements and MAPS hosted six college fairs and one Spring to College event in Baldwin Park. 9. Developed nine college tours servicing over 350 students to more than 50 colleges and universities throughout the United States 10. Presented at 12 professional conferences throughout the United States 11. Taught six relationship and marriage classes for adults to ensure families and couples have strong relationships with one another 12. Created the first National Career Readiness Certificate Program and developed curricula to teach four adult workforce readiness programs. From 2006 to 2011, MAPS provided programs and services for over 7,000 pre - college students and adults. The method of delivery is varied: participants receive services through group classes, individual counseling, workshops, presentations, conferences, camps, and college fairs. 2011 Activities throughout the San Gabriel Valley and Baldwin Park Outlined below are dates and events that tell the -story of what has transpired to date in the program in Baldwin Park. We look forward to working collaboratively with other members of the City to engage addition students in the project. Event Description Date Number of Participants City -Wide Out -of -State Collaborated with the City of Baldwin Park, November Over 200 College Fair State Senator Dr. Ed Hernandez, and the 16 participants Regional Admission Counselors of California September - October 2011 Event Description Date Number of University of Chicago MAPS coordinated Los Angeles college September Participant ? Presentation admissions representative to present 24 A_ B?Wwin Park CDBG Grant- MAPS 4 College College Preparatory MAPS students successfully recruited female 2011 -2012 13 new Mentoring Project high school students for the upcoming CPMP students Cohort 3 project. This is a leadership and mentoring program for female students ,R rn — .rune Lui i Event Description Date Number of I I Adelante Mujer Latina Present April 23 Participants students Conference Pasadena Jul -August 2011 Event Description Date Number of Mountain Top College Provide a comprehensive college August Parti2 ants 45 Prep 3.0 Summer readiness program 12-20 Bootcam healthy, long lasting relationships. Community Resource Participate in the City.of Baldwin Park's August 10 Community - Center Fair Community Resource Fair 25 wide. ,R rn — .rune Lui i Event Description Date Number of I I Adelante Mujer Latina Present April 23 Participants students Conference Pasadena January - March 2011 Event Description Date Number of LUV U 2 Relationship MAPS provided a free workshop for March 12 Partici ants 10 Workshop teens (11th and 12th grade) on building healthy, long lasting relationships. 2n Annual San MAPS presented workshops on "The 5 February County -wide Gabriel Valley Youth C's" and College Readiness for SGV 25 Summit Youth. Other workshops raised awareness on violence, drugs, and alcohol for students. Cash for College MAPS held the first college financial aid February 45+ (families, Financial Aid workshop for the City of Baldwin Park! 22 City Council Workshop Students learned about financial aid, how and School to apply, and were placed in a drawing to Board win $1,000. Financial Aid members, representatives from neighboring College colleges assisted students in the Representativ Baldwin Park School rocess. MAPS attended to present updates January 25 es. Community Board Meeting during public comments (four MAPS members in members resented ) attendance Baldwin Park City MAPS attended to present its annual January 19 City officials Council Meeting report and update the City with its past and attendees and future events. College Preparatory The second cohort for the program January 15 17 Mentoring Program began with seven more girls partaking in (CPMP) Cohort 2 it. Cohort 1 girls will be mentoring and Begins providing ACT Test Prep to students in Baldwin Park CDBG Grant: - MAPS 4 College Cohort 2. Both groups will be working and attending college fairs and events together. History Founder Sarai Koo launched. MAPS 4 College after working with homeless youth in Southern California in order to assist them to holistically address the various socio- emotional and academic issues that were holding them back from success in school, college, and the workforce. She realized that while it was possible to help children in even the most dire of circumstances to increase their GPA with consistency and guidance through mentoring, there were still many children in the public school system falling through the cracks when it came to other aspects of academic and workforce readiness. Counselors did not notice students with significant family problems if their grades did not suffer, and their lack of home support kept them from succeeding in higher education. Still others lacked the psychosocial and emotional development as well as practical knowledge needed to gain successful careers, sometimes even after achieving a college degree. Ms. Koo utilized her forinal educational training in human development, college admissions, and college counseling to construct a program with a holistic approach to preparing youth for higher education and fruitful careers. MAPS 4 College was created to address these uninet needs and ensure that each child in the public school system has the resources to attend college and lead a successful life regardless of personal, social or economic barriers. MAPS educates students about going to college and allows an opportunity for both youth and adults to pursue practical workforce skills. In order to promote life -long learning among our clients, we offer programs for students and adults that teach the necessary core skills that are suitable for any workplace. High school students are taught how to properly interact with business clients and associates, how to create and maintain a resume, how to maintain workplace organization, and other career - readiness skills that have been removed from the many schools' curriculum due to recent budget constraints. Both youth and adults may intern with MAPS in positions specifically developed to strengthen their resumes, and increase their chances at finding work. Baldwin Park CDBG Grant - MAPS 4 College Scope of Services — Please briefly describe your proposal project /program and the objectives. Proposed Project: For 2012 -2013, MAPS 4 College, the first educational nonprofit in the City of Baldwin Park, Plans to focus on providing the following projects: 1. MAPS will provide a five -day college admission and college tour program in the summer. MAPS will implement its signature - community educational workshops through an integrated Academic Counseling and Life Skills Counseling Workshops for high school students, middle school students, and parents during the summer. MAPS has a Memorandum of Agreement (MOU) with the City of Baldwin Park. Every year, MAPS needs to provide a college focused, community -wide event. This five -.day program will be a collaborative project with the City of Baldwin Park. For two years, MAPS 4 College's Mountain Top Summer Camp - a three -day experience held in Lollard Ranch - has immersed high school students in college admissions and enrollment curriculum and activities. In 2011, MAPS provided this comprehensive program in the City of Baldwin Park from August 12 - 20. In this summer camp, students have had the opportunity to participate in a comprehensive college admissions process encompassing topics like writing admissions essays and completing applications, understanding the roles and responsibilities of admissions counselors, and gaining important insights from students and administrators regarding college admissions and enrollment. Educational activities are paired with fun games and college tours, in order to provide a fun and educational experience that would benefit any high school student. Students received direct college admissions services from college admission representatives, college admission and high school counselors, and directors of college admissions. As an extension of MAPS' summer camp, the organization would like to guide students and parents through the college admissions process in the City of Baldwin Park. MAPS training will. include information regarding finding the best college match and filling out the college applications with the assistance from a college admissions evaluator, discover the step -by -step path from high school to college, understand the different college entrance exams, interviews, demystifying the financial aid process and application, and reading as well as evaluating real college applications from selective to IVY league institutions. Through group and individual interactions, MAPS 4 College strives to maximize student and parent empowerment in the application process, thereby increasing overall college attendance for participating schools. For the first three days, students will be meeting in Baldwin Park and the last one to two days, the students and leaders will stay overnight at Lollard Ranch in Lytle Creek, CA. On the day the students will stay overnight, everyone will visit the Claremont Colleges and then participate in an in -door kart racing activity. 2. Continue implementing the College Preparatory Mentoring Project to students College Preparatory Mentoring Program (CPMP) began summer of 2010 to work with Baldwin Park high school students. This program included ACT test preparation classes, leadership program, college tour, college fair visits, and essays written and submitted to Harvard Educational Review Journal. Students went to two college fairs, went on a USC college tour, heard inspiring stories from April Hernandez - Castillo who played "Eva" from the movie Freedom Writers, and began taking steps to empower other peers at their school. (The ACT is a curriculum -based test used for college admission purposes; it measures knowledge and skills that students need to succeed in college. The ACT scores are used as an indicator of the students' preparedness for college and workforce readiness) The CPMP project received its funding from AAUW (American Association of University Women) and is limited to working with low - income, female high school students who are NOT part of the AVID (Achievement Via Baldwin Park CDBG Grant - MAPS 4 College Individual Determination). MAPS no longer receives AAUW grant funding; thus, this program is now open to females and males. 3. Continue providing an internship /community service program for high school students and neighboring college students, and adults. Students who volunteer for more than 40 hours will be interviewed again to receive a job title and work email address. Interns will receive practical hands -on training and will put this experience on their resume. MAPS strives to provide meaningful and innovative opportunities to help participants become prepared to enter the workforce. Through service - oriented internship opportunities and volunteer service, high school students, college students and adults are provided a unique opportunity to develop their career oriented talents, including website design, writing articles, organizing meetings, interviewing others for internship possibilities and making a contribution to their community and to the larger society. For example, in April 2010, the CSUF interns assisted in the planning and organizing of an outdoor program in Baldwin Park, CA. Objectives of the event included introducing the community to MAPS 4 College and learning what it will take to increase the college going rate for high school students from the Baldwin Park community, This was a seminal event, which resulted in the City of Baldwin Park, the Baldwin Park Unified School Board, and . 1MAPS 4 College coming together to participate as joint partners in this initiative. The program "Spring to College" featured prominent members of the community, the City as well as the State Government, including keynote speakers: Senator Gloria Romero and Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The ,Lovely Bones and Bring It Ora: Fight to the Finish, and much more. Thus, through internships and volunteer services, participants are provided an opportunity to further develop their individualized workforce readiness skills. Qualifications: Interns will have prepared for this position through a combination of education and experience. MAPS welcomes an intern who would like to challenge himself or herself An intern will be given a lot of independence so he or she will need to be self - starter. Qualifications may vary depending on the internship position desired. MAPS.looks for an intern who is dynamic, motivated, creative, mission - driven, empathetic, honest and passionate. Interns will be given a position to match their future career goals and strengths. Students will intern with MAPS for at least 6 months. During this time, intems will receive a job title and hands -on training. 4. MAPS 4 College scholarship program to help students pay for college applications. MAPS understands the city provides a scholarship program for students to purchase books and supplies once they matriculate to college, In order to not overlap with the city's scholarship program, MAPS would like to develop a scholarship program for students before they attend college. Some universities and colleges provide waivers for low - income students, but these waivers are not given to all students. College applications can range from $35 -70 dollars per application and by creating a scholarship program, it will allow students who do not receive waivers to be given a chance to apply to colleges that they would never have had the opportunity to-do so. Students who participate in MAPS' scholarship program will need to participate in MAPS summer program or middle to college pipeline program. If a student who has not participated in any MAPS' programs will need to provide a thorough analysis of the colleges they would like to attend. Students need to understand why they chose certain college(s). The CEO has direct experience evaluating college applications from selective to most selective, private and public institutions. The CEO can determine a students' chance on being admitted to a certain college. The scholarship program will provide students who have a 50% of being admitted to a college or university in order to receive scholarship money. Overall, the scholarship program will provide students access to apply to collegee and it would complement the City's scholarship program. k CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD.) requires that agencies obtain intake data from each client/family served. Application intake Must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No 7. Female head of household. Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not sulamit an application for funding. However, iif your agency is willing to accept the responsibility, obtain this information and. retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Sarai Koo Print Name Signature Ml CEO Title of Officer 12/21/2011 Date r ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report rneasurable accomplishments to support that the services offered by the agency has made a substantial irnprov6ment to the live or herlghborhbods of the City ;s low :to moderate income residents. Therefore, in order to ensure accurate reporting and compliance Frith regulations, your agency must specify the format that ill used for feporting Purposes (example: Individuals, Households or Youths) To determine th e lest form of cute, please . consitter if the services provided Will assist a di refit individual al ar youth c r the satire. house old. Please also note that the seleotod reporting. data must be used throughout the entire year. The reporting acedmpt,S men- data to used our age: icy ii: be: PLEAS9 CIRCLE ONLY ONE OF THE FOLLOWING: lnciivi ivals Youths Households Please proAde the anal number of ypur agency's total clients assisted to .date and the ' ted data for the upcoming fiscal yeas: Please comp fete his table regardless It you receive CDBG funding for tlfis current year ,7- 3 � Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit` clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects.limits services..to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify. expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. W2 BOARD O `CI ECTORS Please list names of members and officers of the Board of Directors of this Agency (A tachad are additional sheet, if necessary), If there are changes in the Board membership after the request is submitted, the City of Baldwin Park nest be notified in writing. Name Tlt€e Term Expires Sarai K o CEO 6!23/2 ©12 2° Jesse lee CEO 7/7/2012 Dr. Geor e Taylor Secretary 12/31/2011 4� Susan Kim Secretary 12117/2013 5. 7, 8. Name..of Executive Director . Sarai Koo CERTIFICATION Alf orgtnizafidns that submit this application must provide accurate data concerning the number and incorne level of clients, Estimates are unacceptable, except for start -up agpnci s: This siipcllail. n sha#i also apply to all organizations, Which are subsequently awarded funding. Any organization that falsifies inforrmation, either accidentally or -intentionally shall be required to reimburse the City for any funds paid out and shall not be.peitted to apply for funding in the future. H I 1 AGENCY CERTtCATION As the Executive director, or duly authorized representative of 'o - -Y 1I I certify that the applicant is fully capable of fulfilling its obligation under this proposal, This application is submitted to provide the se. rvioes for the City of Baldwin Park as stated in this proposal, if this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is trite and correct, CEO Print Narne Title of Officer Sig Date - (310) 487 -1228 Phone Number .._.,l!714 670 -7699 Entail Address t� N y.r W d H = W O Vr m � 0 m� N D d W co a �n Oi � r a CD N ca a a0. C 10— ti N 0 in O CL `� C) N O C O (. a O O U) M m N 0- r m U Q m N U U O d Lo m C Op tey M Na) Ocno T r r N d r m � C N O U U V a y U. 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Baldwin Park CDBC Grant - MAPS 4 College BOARD OF DIRECTORS AFFIDAVIT In submitting this funding request, I Sarai Koo certify that I am President of MAPS 4 College. The agency officers and members of the board of Directors are: Member Names Sarai Koo Title CEO Tenn Ex ires 6/23/2012 Jesse Lee CFO 17/7/2012 Dr. George Taylor Secreta 1 213 112 0 1 1 Susan Km Secretary 12/17/2013 The term is due to expire next year_ All the officers are committed to continue holding their position after the expiration of their term. MAPS 4 College will notify the City of Baldwin Park of any updates regarding the board of directors. I certify and declare under penalty of perjury that the foregoing is true and correct. Signature: Print Name: �Arak J<0 Title: (,I �-" 0 Date: 17-120 1 4 ( Baldwin Park CDBG Grant - MAPS 4 College Organization By -Laws Bylaws of MAPS 4 College A California Religious Corporation ARTICLE 1 OFFICES SECTION 1. PRINCIPAL OFFICE The principal office of the corporation for the transaction of its business is located in Los Angeles /Orange County, California. SECTION 2. CHANGE OF ADDRESS The county of the corporation's principal office can be changed only by amendment of these bylaws and not otherwise. The board of directors may, however, change the principal office from one location to another within the lamed county by noting the changed address. SECTION 3. OTHER OFFICES The corporation may also have offices at such other places, within or without the state of California, where it is qualified to do business, as its business may require and as the board of directors may, from time to time, designate. ARTICLE 2 PURPOSES SECTION 1. OBJECTIVES AND PURPOSES MAPS 4 College (MAPS) is a not - for - profit organization; the organization endeavors to help students gain entry into the college or university of their choice through a rigorous pre - college student, orientation program. Mission Statement: To help students succeed in school, college, and life The primary objectives and purposes of this corporation shall be: (a) To provide post - secondary options for youth that would enable them to seek a college - going opportunity so that they will lead morally, spiritually, and ethically enriched lives; (b) To equip 'and train students to understand the college admissions process (c) To collaborate with local organizations, churches, and other programs that will encourage youth to pursue truth and find their purpose (d) To participate in any other charitable and religious purposes as agreed to by the board of directors. ARTICLE 3 DIRECTORS SECTION 1. NUMBER The corporation shall have five directors and collectively they shall be known as the board of directors. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws. SECTION 2. POWERS Subject to the-provisions of the California Nonprofit Religious Corporation law and any limitations in Vie articles of incorporation and bylaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the board of directors. SECTION 3. DUTIES It shall be the duty of the directors to: (a) Perform any and all duties imposed on there collectively or individually by law, by the articles of incorporation of this corporation; or by these bylaws; (b) Appoint and remove, employ and discharge, and, except as otherwise provided in these bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and employees of the corporation; (c) Supervise all officers, agents, and employees of the corporation to assure that their duties are performed properly; (d) Meet at such times and places as required by these bylaws; (e) Register their addresses with the secretary of the corporation and notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof; M Each director must be committed to transforming the lives of students and families throughout the world; (g) Develop the standards of organizational behavior for the corporation; participate in strategic planning; (h)Review and authorize plans and commitments; evaluate the organization's work; review financial statements, and approve contracts; as well as assist with budgeting, planning, fund - raising, human resources, a program evaluation, and more development; (i) Board members will dictate his or her time, contribute financially, raise money, and bring contacts to the organization SECTION 4. TERMS OF OFFICE For the first year, each Director shall hold office for a two -year term. Thereafter, directors may hold five -year terms. Until his or her successor is elected and qualified, directors may serve as many terms he or she would like. SECTION 5. COMPENSATION Directors shall serve without compensation except that they shall be allowed and paid their Actual and necessary expenses incurred in attending directors' meetings. In addition, they shall be allowed 2 reasonable reimbursement of expenses incurred in the performance of their regular duties as specified in Section 3 of this Article. SECTION b. PLACE OF MEETINGS Meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such place within or without the state of California, which has been designated from time to time by resolution of the board of directors. Any meeting of directors, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment. participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. Participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply: a) Each director participating in the meeting can communicate with all of the other directors concurrently; b) The corporation adopts and implements some means of verifying that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate in the meeting. SECTION 7. REGULAR AND ANNUAL MEETINGS Regular meetings of directors shall be held on the last month of the fiscal year. SECTION 8. SPECIAL MEETINGS Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice president, the secretary, or by any two directors, and such meetings shall be held at the place, within or without the state of California, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation. SECTION 9. NOTICE OF MEETINGS Regular meetings of the board may be held without notice. The directors, however, will meet before the end of the fiscal year. Special meetings of the board shall be held upon ten (10) days' notice by telephone, email, or through any communicative device. SECTION 10. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 11. WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice. SECTION 12. QUORUM FOR MEETINGS 3 A quorum shall consist of three directors. At least one officer must be present during the meeting Except as otherwise provided in these bylaws or in the articles of incorporation of this corporation, or by law, no business shall be considered by the board at any meeting at which a quorum, as hereinafter defined, is not present. The directors present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the articles of incorporation or bylaws of this corporation. SECTION 13. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the board of directors. At least one officer must be present during the meeting. And in an SECTION 14. CONDUCT OF MEETINGS Meetings of the board of directors shall be presided over by the chairperson of the board or, if no such person has been so designated or, in his or her absence, the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of each of these persons, by a chairperson chosen by a majority of the directors present at the meeting. Meetings shall be governed by an officer, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these bylaws, with the articles of this corporation, or with provisions of law. SECTION 15. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Any action required or permitted to be taken by the board of directors under any provision of law may be taken without a meeting, if all members of the board shall individually or collectively consent in writing or verbally to such action. Such written or verbal consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors. SECTION 16. VACANCIES Vacancies on the board of directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased. The board of directors may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or has been removed from office by order of the superior court for engaging in fraudulent acts pursuant to Section 9223 of the California Nonprofit Religious Corporation Law. If this corporation has any members, directors may be removed without cause if such removal is approved by the members. Any director may resign effective upon giving written notice to any one of the officers of the board, unless the notice specifies a later time for the effectiveness of such resignation. No director may resign M if the corporation would then be left without a duly elected director or directors in charge of its affairs Except for a vacancy created by the removal of a director by the members, if any, of this corporation, vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum. A person elected to fill a vacancy as provided by this section shall hold office until the next annual election of the board of directors or until his or her death, resignation, or removal from office. SECTION 17. NONLIABILITY OF DIRECTORS The directors and officer shall not be personally Iiable for the debts, liabilities, or other obligations of the corporation. SECTION 1$. INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS To the extent that a person who is, or was, a director, officer, employee, or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative, or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue, or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding. If such person either settles any such claim or sustains a judgment against him or her, then indemnification against expenses, judgments, fines, settlements, and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of Section 9246 of the California Nonprofit Religious Corporation Law. SECTION 19. INSURANCE FOR CORPORATE AGENTS The board of directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against any liability other than for violating provisions of law relating to self dealing (Section 9243 of the California Nonprofit Religious Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 9246 of the California Nonprofit Religious Corporation Law. ARTICLE 4 OFFICERS SECTION 1. NUMBER OF OFFICERS The officers of the corporation shall be a president, a secretary, and a chief financial officer. The corporation may also have, as determined by the board of directors, a chairperson of the board, one or more vice presidents, assistant secretaries, assistant treasurers, or other officers. Any number of offices may be held by the same person except that neither the secretary nor the treasurer may serve as the president or chairperson of the board. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any person may serve as officer of this corporation. Officers shall be elected by the board of directors, at any time, and each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. SECTION 3. SUBORDINATE OFFICERS The board of directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, have such authority, and perform such duties as may be prescribed from time to time by the board of directors. SECTION 4. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the board of directors, -at any time. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such .resignation shall not be necessary to make it effective. The above provisions of this section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the board of directors relating to the employment of any officer of the corporation. SECTION 5. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors. In the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appointment by the president until such time as the board shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled as the board shall determine. SECTION 6. DUTIES OF PRESIDENT The president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, supervise and control the affairs of the corporation and the activities of the officers. He or she shall perform all duties incident to his or her office and such other duties as maybe required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be prescribed from time to time by the board of directors. Unless another person is specifically appointed as chairperson of the board of directors, he or she shall preside at all meetings of the board of directors. If applicable, the president shall preside at all meetings of the members. Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the board of directors. SECTION 7. DUTIES OF SECRETARY The secretary shall: Certify and keep at the principal office of the corporation a copy of these bylaws as amended or otherwise altered to date. Keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. M See that all notices are duly given in accordance with the provisions of these bylaws or as required by law. Keep at the principal office of the corporation a membership book containing the name and address of each and any members, and, in the case where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased. Exhibit at all reasonable times to any director of the corporation, or to his or her agent or attorney, on request therefor, the bylaws, the membership book, and the minutes of the proceedings of the directors of the corporation. In general, perform all duties incident to the office of secretary and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 9. DUTIES OF TREASURER Subject to the provisions of these bylaws relating to the "Execution of Instruments; Deposits, and Funds," the treasurer shall: Be responsible for all funds and securities of the corporation and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the board of directors. Keep and maintain adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses. Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefor. Render to the president and directors, whenever requested, an account of anv or all of his or her transactions as treasurer and of the financial condition of the corporation. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. In general, perform all duties incident to the office of treasurer and such other duties as may be required by law, by the articles of incorporation of the corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 10. COMPENSATION The salaries of the officers, if any, shall be fixed from time to time by resolution of the board of directors, and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a director of the corporation. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services actually rendered the corporation which relate to the performance of the religious purposes of this corporation. All officer salaries shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 9 of these bylaws. ARTICLE 5 COMMITTEES SECTION 1. EXECUTIVE COMMITTEE 7 The board of directors may, by a majority vote of directors, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an executive committee and delegate to such committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to: (a) The approval of any action which, under law or the provisions of these bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee which has the authority of the board. (c) The fixing of compensation of the directors for serving on the board or on any committee. (d) The amendment or repeal of bylaws or the adoption of new bylaws. (e) The appointment of committees of the board or the members thereof By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the board. The committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require. SECTION 2. OTHER COMMITTEES The corporation shall have such other committees as may from time to time be designated by resolution of the board of directors. Such other committees may consist of persons who are not also members of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees. SECTION 3. MEETINGS AND ACTION OF COMMITTEES' Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these bylaws concerning meetings of the board of directors, with such changes in the context of such bylaw provisions as are necessary to substitute the committee and its members for the board of directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the board of directors or by the committee. The time for special meetings of committees may also be fixed by the.board of directors. The board of directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these bylaws. ARTICLE S EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS SECTION I. EXECUTION OF INSTRUMENTS The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. SECTION 2. CHECKS AND NOTES M. Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the treasurer and countersigned by the president of the corporation,• SECTION 3. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select. SECTION 4. GIFTS The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the religious purposes of this corporation. ARTICLE 7 CORPORATE RECORDS, REPORTS, AND SEAL SECTION 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the state of California: (a) Minutes of ail meetings of directors, committees of the board, and, if this corporation has members, of all meetings of members, indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof; (b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains, and losses; (c) A record of its members, if any, indicating their names and addresses and, if applicable, the class of membership held by each member and the termination date of any membership; (d) A copy of the corporation's articles of incorporation and bylaws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times during office hours. SECTION 2. CORPORATE SEAL The board of directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument. SECTION 3. DIRECTORS' INSPECTION RIGHTS Every director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and to inspect the physical properties of the corporation. SECTION 4. MEMBERS' INSPECTION RIGHTS If this corporation has any members, then each and every member shall have the following inspection rights, for a purpose reasonably related to such person's interest as a member: (a) To inspect the record of all members' names, addresses, and voting rights, at reasonable times, upon five (5) business days' prior written demand on the corporation, which demand shall state the purpose 1 for which the inspection rights are requested. (b) To inspect at any reasonable time the books, records, or minutes of proceedings of the members or of the board or committees of the board, upon written demand on the corporation by the member, for a purpose reasonably related to such person's interests as a member. ARTICLE 8 FISCAL YEAR SECTION 1. FISCAL YEAR OF THE CORPORATION The fiscal year of the corporation shall begin on the January and end on the December in each year. ARTICLE 9 CONFLICT OF INTEREST AND COMPENSATION APPROVAL POLICIES SECTION 1. PURPOSE OF CONFLICT OF INTEREST POLICY The purpose of this conflict of interest policy is to protect this tax-exempt corporation's interest rvhe;� it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the corporation or any "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations and which might result in a possible "excess benefit transaction" as defined in Section 4958(c)(1)(A) of the Internal Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. SECTION Z. DEFINITIONS (a). Interested Person. Any director, principal officer, member of a committee with governing board delegated powers, or any other person who is a "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations, who has a direct or indirect financial interest, as defined below, is an interested person. (b) Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (1) an ownership or investment interest in any entity with which the corporation has a transaction or arrangement, (2) a compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement, or (3) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. Under Section 3, paragraph b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or 10 committee decides that a conflict of interest exists. SECTION 3. CONFLICT OF INTEREST AVOIDANCE PRODEDURES (a) Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers `considering the proposed transaction or arrangement. (b) Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he /she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. (c) Procedures for Addressing the Conflict of Interest. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he /she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether the corporation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest, for its own benefit; and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. (d) Violations of the Conflicts of Interest Policy, If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action: SECTION 4. RECORDS OF BOARD AND BOARD COMMITTEE PROCEEDINGS The minutes of meetings of the governing board and all committees with board delegated powers shall contain: II (a) The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. SECTION 5. COMPENSATION APPROVAL POLICIES A voting member of the governing board who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation, either individually or collectively, is prohibited from providing information to any committee regarding compensation. When approving compensation for directors, officers and smployees, contractors, and any other compensation contract or arrangement, in addition to complying with the conflict of interest requirements and policies contained in the preceding and following sections of this article as well as the preceding paragraphs of this section of this article, the board or a duly constituted compensation committee of the board shall also comply with the following additional requirements and procedures: (a) the terms of compensation shall be approved by the board or compensation committee prior to the first payment of compensation, (b) all members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in IRS Regulation Section 53.4958- 6(c)(iii), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Rcgulations): 1. is not the person who is the subject of compensation arrangement, or a family member of such person; 2. is not in an employment relationship subject to the direction or control of the person who is the subject of compensation arrangement; 3. does not receive compensation or other payments subject to approval by the person who is the subject of compensation arrangement; 4. has no material financial interest affected by the compensation.arrangement; and 5. does not approve a transaction providing economic benefits to the person who is the subject of the compensation arrangement, who in turn has approved or will approve a transaction providing benefits to the board or committee member. (c) the board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: 12 1. compensation levels paid by similarly situated organizations, both taxable and tax - exempt, for functionally comparable positions. "Similarly situated" organizations are those of a similar size and purpose and with similar resources 2. the availability of similar services in the geographic area of this organization 3. current compensation surveys compiled by independent firms 4. actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. As allowed by IRS Regulation 4958 -6, if this organization has average annual gross receipts (including contributions) for its three prior tax years of less than $ l million, the board or compensation committee will have obtained and relied upon appropriate data as to comparability if it obtains and relies upon data on compensation paid by three comparable organizations in the same or similar communities for similar services. (d) the terms of compensation and the basis for approving them shall be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: I. the terms of the compensation arrangement and the date it was approved 2. the members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member 3. the comparability data obtained and relied upon and how the data was obtained SECTION 5. PERIODIC REVIEWS To ensure the corporation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax- exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: (a) Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's- length bargaining. SECTION $. USE OF OUTSIDE EXPERTS When conducting the periodic reviews as provided for in Section 7, the corporation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted. ARTICLE 10 AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of bylaws of religious nonprofit corporations, these bylaws, or any of them, may be altered, amended, or repealed and new bylaws adopted as follows: (a) By approval of the members, if any, of this corporation. ARTICLE 11 AMENDMENT OF ARTICLES 13 SECTION 1. CERTAIN AMENDMENTS This corporation shall may amend its articles of incorporation to alter any statement which appears in the original articles of incorporation of the names and addresses of the first directors of this corporation if deem necessary. The President will determine whether it is necessary to amend any articles of incorporation. ARTICLE 12 PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS No member, director, officer, employee, or other person connected with this corporation, or any private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the corporation, provided, however, that this provision shall not prevent payment to any such person of reasonable compensation for services performed for the corporation in effecting any of its religious purposes, provided 'that such compensation is otherwise perm.tted by these bylaws and is fixed by resolution of the board of directors; and no such person or persons shall be entitled to share in the distribution of, and shall not receive, any of the corporate assets on dissolution of the corporation. All members, if any, of the corporation shall be deemed to have expressly consented and agreed that on such dissolution or winding up of the affairs of the corporation, whether voluntarily or involuntarily, the assets of the corporation, after all debts have been satisfied, shall be distributed as required by the articles of incorporation of this corporation and not otherwise. Membership Provisions of MAPS 4 College A California Religious Corporation ARTICLE 13 MEMBERS SECTION 1. DETERMINATION AND RIGHTS OF MEMBERS The corporation shall have only one class of members. No member shall hold more than one membership in the corporation. Except as expressly provided in or authorized by the articles of incorporation or bylaws of this corporation, all memberships shall have the same rights, privileges, restrictions, and conditions. SECTION 2. QUALIFICATIONS OF MEMBERS The qualifications for membership in this corporation are as follows: Members shall understand and adhere to the MAPS 4 Colleges' mission, vision, and goals. Members shall fill out a written application, sign the membership agreement, pay annual dues, and accept the board of directors' decisions. The board shall determine the membership dues. More qualifications, structure, and details will be decided by the board. SECTION 3. ADMISSION OF MEMBERS Applicants shall be admitted to membership as long as they adhere to the member qualifications. 14 SECTION 4. FEES, DUES, AND ASSESSMENTS (a) The following fee shall be charged for making application for membership in the corporation. The board will decide the fee. (b) The annual dues payable to the corporation by members shall be determined by the board of directors. SECTION S. NUMBER OF MEMBERS There is no limit on the number of members the corporation may admit. SECTION 6. MEMBERSHIP BOOK The corporation shall keep a membership book containing the name and address of each member. Termination of the membership of any member shall be recorded in the book, together with the date of termination of such membership. Such book shall be kept at the corporation's principal office and shall be available for inspection by any director or member of the corporation during regular business hours, The record of names and addresses of the members of this corporation shall constitute the membership list of this corporation and shall not be used, in whole or part, by any person for any purpose not reasonably related to a member's interest as a member. SECTION 7. NONLIABILITY OF MEMBERS A member of this corporation is not, as such, personally liable for the debts, Iiabilities, or obligations of the corporation. SECTION 8. NONTRANSFERABILITY OF MEMBERSHIPS No member may transfer a membership or any right arising therefrom. All rights of membership cease upon the member's death. SECTION 9. TERMINATION OF MEMBERSHIP (a) Grounds for Termination. The membership of a member shall terminate upon the occurrence of any of the following events: (1) Upon his or her notice of such termination delivered to the president or secretary of the -corporation personally or by mail, such membership to terminate upon the date of delivery of the notice or date of deposit in the mail. (2) Upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. (3) If this corporation has provided for the payment of dues by members, upon a failure to renew his or her membership by paying dues on or before their due date, such termination to be effective thirty (30) days after a written notification of delinquency is given personally or mailed to such member by the secretary of the corporation. A member may avoid such termination by paying the amount of delinquent dues within a thirty (30) day period following the member's receipt of the written notification of delinquency. (b) Procedure for Expulsion. Following the determination that a member should be expelled under 15 subparagraph (a)(2) of this section, the following procedure shall be implemented: (1) A notice shall be sent by mail to the last address of the member as shown on the corporation's records, setting forth the expulsion and the reasons therefor. (2) The member being expelled shall be given an opportunity to be heard, either orally or in writing, at. a hearing to be held not less than ten (10) days before the effective date of the proposed expulsion. (3) Following the hearing, the board of directors shall decide whether or not the member should in fact be expelled, suspended, or sanctioned in some other way. The decision of the board shall be final. . (4) If this corporation has provided for the payment of dues by members, any person expelled from the corporation shall receive a refund of dues already paid. The refund shall be prorated to return only the unaccrued balance remaining for the period of the dues payment. SECTION 10. RIGHTS ON TERMINATION OF MEMBERSHIP All rights of a member in the corporation shall cease on termination of membership as herein provided. ARTICLE 14 MEETINGS OF MEMBERS SECTION 1. PLACE OF MEETINGS Meetings of members shall be held at the principal office of the corporation or at such other place or places within or without the state of California as may be designated from time to time by resolution of the board of directors. SECTION 2. ANNUAL AND OTHER REGULAR MEETINGS The members shall meet annually on the beginning of the fiscal year. No time has yet to be determine. The board and staff will determine the exact date and time. If the day fixed for the annual meeting or other regular meetings falls on a legal holiday, such meeting shall be held at the same hour and place on the next business day. SECTION 3. SPECIAL MEETINGS OF MEMBERS (a) Persons Who Mgy Call Special Meetings of Members. Special meetings of the members shall be called by the board of directors, the chairperson of the board, or the president of the corporation. In addition, special meetings of the members for any lawful purpose may be called by five percent (S %) or more of the members. SECTION 4. NOTICE OF MEETINGS (a) Time of Notice. Whenever members are required or permitted to take action at a meeting, a written notice of the meeting shall be given by the secretary of the corporation not less than ten (10) nor more than ninety (90) days before the date of the meeting, (b) Manner of Giving Notice. Notice of a members' meeting or any report shall be given either personally or by mail or other means of written communication, addressed to the member at the address of such member appearing on the books of the corporation or given by the member to the corporation 16 for the purpose of notice. (c) Contents of Notice. Notice of a membership meeting shall state the place, date, and time of the meeting and (1) in the case of a special meeting, the general nature of the business to be transacted, and no other business may be transacted, or (2) in the case of a regular meeting, those matters which the board, at the time notice is given, intends to present for action by the members. Subject to any provision to the contrary contained in these bylaws, however, any proper matter may be presented at regular meeting for such action. The notice of any meeting of members at which directors are to be elected shall include the names of all those who are nominees at the time notice is given to members. (d) Notice of Meetings Called by Members. If a special meeting is called by members as authorized by these bylaws, the request for the meeting shall be submitted in writing, specifying the general nature of the business proposed to be transacted and shall be delivered personally or sent by mail or by email to the chairperson of the board, president, vice president, or secretary of the corporation. The officer receiving the request shall promptly cause notice to be given to the members entitled to vote that a meeting will be held, stating the date of the meeting. (e) Special Notice Rules for Approving Certain Proposals. if action, is proposed to be taken or is taken with respect to the following proposals, such action shall be invalid unless unanimously approved by those entitled to vote or unless the general nature of the proposal is stated in the notice of meeting or in any written waiver of notice: SECTION 5. QUORUM FOR MEETINGS A quorum shall consist of a majority of the members. SECTION 6. MAJORITY ACTION AS MEMBERSHIP ACTION Every act or decision done or made by a majority of the voting power present in person or by proxy at a duly held meeting at which a quorum is present is the act of the members, unless the law, the articles of incorporation of this corporation, or these bylaws require a greater number. SECTION 7. CONDUCT OF MEETINGS Meetings of members shall be presided over by the chairperson of the board or, if there is no chairperson, by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of all of these persons, by a chairperson chosen by a majority of the voting members, present in person or by proxy. The secretary of the corporation shall act as secretary of all meetings of members, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting. SECTION 8. ACTION BY WRITTEN BALLOT WITHOUT A MEETING Any action which may be taken at any regular or special meeting of members may be taken without a meeting if the corporation distributes a written ballot to each member entitled to vote on the matter, The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval of each proposal, provide that where the person solicited specifies a choice with respect to any such proposal the vote shall be cast in accordance therewith, and provide a reasonable time within which to return the ballot to the corporation. Ballots shall be mailed or delivered in the manner required for giving notice of meetings specified in Section 4(b) of this article. All written ballots shall also indicate the number of responses needed to meet the quorum requirement and, except for ballots soliciting votes for the election of directors, shall state the percentage of 17 approvals necessary to pass the measure submitted. The ballots must specify the time by which they must be received by the corporation in order to be counted. Approval of action by written ballot shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes that would be required to approve the action at a meeting at which the total number of votes cast was the same as the number of votes cast by ballot. Directors may be elected by written ballot. Such ballots for the election of directors shall list the persons nominated at the time the ballots are mailed or delivered. If any such ballots are marked . "withhold" or otherwise marked in .a manner indicating that the authority to vote for the election of directors is withheld, they shall not be counted as votes either for or against the election of a director. A written ballot may not be revoked after its receipt by the corporation or its deposit in the mail, whichever occurs first. SECTION 11. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Except as otherwise provided in these bylaws, any action required or permitted to be taken by the members may be taken without a meeting, if all members shall individually or collectively consent in writing to the action. The written consent or consents shall be filed with the minutes of the proceedings of the members. The action by written consent shall have the same force and effect as the unanimous vote of the members. WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS We, the undersigned, are all of the persons named as the initial directors in the articles of incorporation of MAPS 4 College, a California nonprofit corporation, and, pursuant to the authority granted to the directors by these bylaws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing bylaws, as the bylaws of this corporation. Dated: __ Dr. George Taylor, Director Jesse Lee, Director Sarai Koo, Director CERTIFICATE This is to certify that the foregoing is a true and correct copy of the bylaws of the corporation named in the title thereto and that such bylaws were duly adopted by the board of directors of said corporation on the date set forth below. Dated: _— Dr. George Taylor, Secretary . Bgldwin Park CDBG Grant - MAPS 4 College Charter of Articles of Incorporation ► J 42k k9 12 State of California Seclxetary of State I., DEBRA BOWS-4, Secretary of -State of the State of Galifornia hereby certify* That the 'attached transcript of page(s) has been compared with the record on file in this office, of whiph it purpoas to be a copy, and that it is full, true an correct, IN WITNESS WHEREOF, f execute this certificate and affix the Great Seal of the 5tate of California this day of DEBRA BOWEN Secretaiy of State $oa!$rafe Form CE-1071 (PEV 1/2007) tf�� OSP08 9ST34 U tT TAR a � STA'l9 JUN 24 200` Articlesof Incorporation NJ MAP'S 4 Co lege .A California Religious Corporation ONE The name of this corporation. €s AP 4 College. " &. This.wrporation is a w4ous corporation and is. wt c rga iced. for the private gaul Of any person, n, it is orgmized uAder the Nonprofit Religious Corporation Latex exclusively for r ous.purposes. TIMM s i ti nwnhe and address :- the State of Callifo '9..�.a of tbis eorp omdt o s initial aw-t fm 5"vice of prucess.is Sarai Koo, 133,3.7 Bout Sueet #514, Cerritos, CA WWI FOUR; The Corporation is hereby oManized f e.folWwing purposes: (4) To provide pc •secoudary options for youth that v ould ewe them to seek a college- going 'opportea ty . so that they will lead mor;Wly, *ritaly,, and efteai y enriched lives; (b) To equip and train's €udents to understand`he college admiission process (c) To collaborate with .locW orgy atio , churoh - d other progm= that w-D encourage ymffi to pursue tuth tut and .find-their purpose; (d) To participate in any either charitable and Migious purposes as ageed to by the -board of direMrs. FM'. (a:) ` ` S corporation.11s -01g ed and operated exclasively foT retie, OdUWtj'Gn44 ratable, and later° purpta s WjthM the ]MOftDj% of _qMtMn 501(c)(3) ref the lhternal Revenue Cache. Notwithstanding. any tuber provision'Of *= Melee; the corporation shag not e on.a.ny other activities not Pernaitted to be tamed can (i) by a corporation: exempt from fermi ineom tix undw Section 501(e) 3) of the Inter. Revenue Code or () by a corporation contributions to which we able under Section 170(c)(2) of the Internal .i ven Code. (a) No - bstantial part of activities of i s corparation shall consist of on propaganda, or otherwise attempt to inftue= le slatiao, =d4he corporation shaU not participate or .intervene in any polite campaip Owtudirg e polalisli g or distribution of stater j on bebop' of .Orin . opposition to, . y candidate for public office. S : The natne and adds ss of the pin appeintcd to act as the initial dimtoir of this corporation is Name Address Sarai Koo 13 33=7 South Street #574, Cerritos, CA. 96703 SE N- The preperty of thisc-orporation is. irrevoea iiy dedicated to religious putpos S and no part of the net incorne or assets of the organization shy ever iriuxe to the benefit.. of any director, officer, or member thereof or to the benefit of any primate Person. Can. the dissolution or winding; up of. the corporation, its assets rerlmni afar payment of, or provision for payment of all debts and liabilities oftlris earporation, s alt be distributed. to a nonprofit fund, foundation, orcorporation wpb. is orgmized and operated exclusively for religious purposes.an€i which has established its tax -Owmpt status under Smtion. 501(c)(3) of the IntenW.Revenue Cade. Bate; 6/24,12008 "� Koa, itxctrpt�t`atc�r Fly the signature Below, the above - mentioned initial dfi for of this corporation, b=by declare that I am the person who executed the foregoing art cics of :incorpormlim, .Wch instrument is out act and .deed. `� �oo i�corp�axatorT� Baldwin Park CDBG Grant - MAPS 4 College IRS Tax.Exempt Statement INTERN "REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OR 45201 DEC 177, 20 MAPS .4 COLLB.IaF C/cc$Akhr Koo i3337 S ,,,T St� 574 .C.4RRITOS, CA, 90703 Dear. APplicantz DEPARTMWT OF T.HP, 1?�&MTjRy ETrr,10yer Identification. NlufnbeX 26-2915643 comact Ps-gon JAC08 A WCDCNALD 1D# 3164:9 Contact. T_-Iephone, Nuaber_- 629-5500 Acco%=Lting Perit,,d Ending- December 31 Public Charitv statust POrm. 990 Of Exeml#iozl Contribut',Wn D41dU"__t.JLb_'L1ity.- z Gam: . Addendum knplies bTo W� are pleased to inn' rm you that upon review of f yo ur on or tax z�ppji cat eXempL Status we ha'Ve. determijried that. you are exampt from Federal ii3 r-a x ua(5,ex section 5 0 1. (c) (3) . of the Internal Revenue Code. Contributions t. u yo are deductible under se.ction 170 of the Code, You are also qqo2dfied tci receive tax deductible bequeazs, -devises, trans4fer.s or 5itts under sect on 2.085, 2,106 or 2522 of the Code. Because this letter �,otild help resolve.any. ques.tIons regarding your exef�pt statiUz, you should keep it in your permanent rtcords. Organizations. .exempt under secti.OTI 5011(c) O) of the Code are fufthe± ciassifz as, e1ther:puj3,jic qharitieis or private fouridation8, We determined that you are a pu161,ic :charity under the Code seictioz(s) listeel in the lieading of this ietter PletSe .s -e ehtlosed Publicatior� 4221-PC, , Compliance Guide for 5.01(c). (3) );�iAj�jjc cha'tktiez, for s6mt� -helpful iilfqrmati�>n abolat your rospons ibi lit .1es as all exempt orgarqiZation. Le�tter 947 (DOYOG, .1 MAPIS 4 COLLEGE Enclosur�s� -Publi cat -ion 4221-PC Roinert Cho I �or' ExemPt Otganizations Rulingz and Aq�reaments Letter 947 (D�O/CGI, VA Baldwin Park CDBG Grant - MAPS 4 College Most Recent Audited Financial Statement (2011 Financial Statements included) - Statements are not audited. Eiplanation included Most Recent Audited Financial Statement MAPS 4 College ( "MAPS ") ran as a sole proprietorship in 2006. MAPS officially became incorporated as a nonprofit corporation on June 25, 2008 and became a 501(c)(3.) nonprofit organization December of 2008. Since MAPS 4 College is still considered a new organization, financial statements have not been audited. Attached is the 2011 income and expense statement from January to December 31, 2011. Included are the 2011 budget and financial statements up to 12/20111. This statement will need to be adjusted for the annual year. MAPS hopes the financial statements will suffice. 3:36 PM 12r20f11 Accrual Basis � r MAPS 4 College Statement of Financial Income and Expense January 1 through December 20, 2011 Jan 1 -Dec 20, 11 Ordinary Income/Expense Income 42000 - Grants and Contracts 42100-Contract -• 36,903.31 42300 - City Grants 1,063.64 42000 - Grants and Contracts -Other 5.000.00 Total 42000 - Grants and Contracts 42,966.95 43400 - Direct Public Support 43420 - Foundation Support - 700.00 .43450 • Individ, Business Contributions 43460 • Individual Donation 5.475.00 Total 43460 • Individ, Business Contributions 5,475.00 Total 43400 - Direct Public Sup port 6,175.00 46400 - Other Types of Incom e 46430 - Miscellaneous Revenue 27.05 Total 46400.Other Ty pas of Income .��. 27.05 47200 • Program Income 47240 • Program Service Fees 47241 • Mountain Top 3,895.00 47240 - Program Service Fees -Other 100.00 Total 47240 - Program Service Fees - - 3,995.00 47242 • Counseling Services 500.00 Total 47200 - Program Income 4,495.0D. Total 1 ncom a 53,664,00 Gross Profit 53.664.00 Expense 60900 • Business Expenses 60920 • Business Registration Fees 28.00 Total 60900 • Business Expenses 28.00 62100 - Contract Services 62110 - Accounting Fees - 119000 52120 • Bookkeeping 761.99 62156 - Outside Contract Services 180.00 62160 - contractor -Natalie 3.838.00 Total 62100 • Contract Services 5,969.99 65000 • Operations 65010 • Books, Subscriptions, Reference 1,012.43 65020 • Postage, Mailing Service 197.17 65030- Printing and Copying 2,362.07 65040 • Suppiies 3,053.82 55050 • Telephone, Telecommunications 994.44 65060 • Administrative Supplies 466.18 65070 • Food - Program Costs 1,12502 65090 • Marketing 252 DO Total 65000. Operations 9,463.13 65100 • Other Types of Ex penses 65130 • Insurance - General Liability 974.38 65160. Other Costs 21.00 55170 • Stipend 4,996.50 65180 • Gift Cards 225.00 Total 85100 Other Types of Expenses 6.216.88 66000- Payroll Expenses Page 1 of 2 D 3:36 PIA 1M MAPS 4 College Accrual Basis Statement of Financial Income and Expense January 1 through December 20, 2011 Jan 3 - Dec 20, 11 66100 • EDD - 915,27 66200 - US Treasury 2,525.65 66000 - Payroll Expenses - Other 7,536.50 Total 66000 - Payroll Expenses 10.976.32 683D0 - Travel and Meetings 68310 - Conference, Convention, Meeting 613320. Travel 68340 - Travel - -Hotel 68350 - Travel -Food Total 68300 -_ Travel and Meetings 68330 - Travel -Gas 72000 , Benefits paid to members 72100 • CEO Salary Total 72000 - Benefits paid to members 81900 - Transcription 65000 Other Expenses 65300 • Membership and Organization Fee 85700 - M ediahare 8580D • Reimbursement 85900 • DMV or Car Related Information Total 95000- Other Expenses 85100 - Insurance 85110 - Insurance -Auto Total 85100 • Insurance Total Expense Met Ordinary Income Other Income /Expense Other Expense 8000D • Ask My Accountant Total Other Expense Net Other Income Net income 335.48 219.90 1,373.90 336.88 2,266.16 2,576.21 6,000.00 6,000.00 390.30 90.00 1.669.85 66.53 154.00 1.880.38 881.92 881.92 46,649.29 7,014.71 69.00 69.00 -69.00 6,945.71 Page 2 of 2 3:39 PM MAPS 4 College Accrual Basis Profit & Loss * January 1 through December 20, 2011 Jan 1 -Dec 20, 11 Ordinary Income/Expense Income 42000 - Grants and Contracts 42100 • Contract 36.903.31 42300 • City Grants 1.063.64 42000 - Grants and Contracts - Other - 61000.00 Total 42000 • Grants and Contracts 42.966.95 43400 • Direct Public Support 43420 • Foundation Support 700.00 43450 • Individ, Business Contributions 1,190.00 43460 - Individual Donation 5,475.00 Total 43450 - Individ, Business Contributions 5.475.00 Total 43400 • Direct Public Support 6,175.00 46400 - Other Types of income 500.00 46430 - Miscellaneous Revenue 27.05 Total 46400. Other Types of Income 27,05 47200 • program Income 47240 - Program Service Foes 1,190.00 47241 • Mountain. Top 3,895.00 47240 • Program Service Fees -Other 100 -00 Total 47240 - Program Service Fees 3,995.00 47242 • Counseling Services 500.00 Total 47200- Program Income 4.495.00 Total Income . 53,664.00 Gross Profit 53,664.00 Expense 60900 • Business Expenses 60920 - Business Registration Foes 29,00 Total 60900 - Business Expenses 28.00 62100 • Contract Services 62110, Accounting Fees 1,190.00 62120 - Bookkeeping 761.99 62150 • Outside Contract Services 180 -00 62160 - contractor - Natalie 3,838 0O Total 62100 • Contract Services 6,969.99 66000 • Operations 65010 • Books, Subscriptions, Reference 1,012.43 135020 - Postage, Mailing Service 197.17 65030 - Printing and Copying 2,362.07 65040 • Supplies 3,053.82 65050 - Telephone, Telecommunications _ 994A4 65060 - Administrative Supplies 466.18 65070 - Food - program Costs 1,125.02 65080• Marketing 252.00 Total 65000 - Operations 9,463.13 65100 - Other Types of Expenses 65130 • Insurance - General Liability 97A.38 65160. Other Costs 21.00 65170 - Stipend 4,996.50 65180. GM Cards 228.00 Total 65100 - Other Types of Expenses 6,216.88 66000 - Payroll Expenses Page 1 of 2 3:38 PM 12!20111 Accrual Basis x � 66100 • EDD 66200 US Treasury 66000 • Payroll Expenses -Other Total 66000 - payroll Expenses 68300 - Tavel and Meetings 58310 • Conference, Convention, Meeting 68320• Travel 68340 - Travel -Hotel 68351) - Travel -Food Total 68300 • Travel and Meetings 68330 - Travel - Gas 72000 • Benefits paid to members 72100 • CEO Salary Total 72000 - Benefits paid to members 81900 • Transcription 85000. Other Expenses 85300 • Membership and Organization Fee 85700, Medishare 85800 - Reimbursement 85900 • DMV or Car Related Information Total 85000. Other Expenses 85100• insurance 05110, Insurance -Auto Total 96100• Insurance Total Expense Net Ordinary Income OthertncometExpense Other Expense 80000 • Ask My Accountant Total Other Expense Net Other Income Net Income NEAPS 4 College Profit & Loss January 1 through December 20, 2011 Jan 1 -Dec 20, 11 915.27 2.525.55 7,535.50 10,976.32 335.48 219.90 1,373.90 336.86 2,286.16 2,576.21 6.000.00 6.000.00 390,30 90.00 1.569.85 66.63 154.00 1,880.38 881.92 881.92 46,649.29 7,D14.71 69.00 69.00 -69.00 6,945.71 Page 2 of 2 3:39 PM 12/20111 MAPS 4 College. Accrual Basis Balance Sheet As of December 20 2011 Dec 20', 11 ASSETS Current Assets Checking/Savings MAPS - Chase 14,088.61 Total CheckinglSavings 14,088.61 Accounts Receivable 11000 • Accounts Receivable 337.08 Total Accounts Receivable 337.08 Other Current Assets 12000 • Undeposited Funds 25.00 Total Other Current Assets 25.00 Total Current Assets 14,450.69 TOTAL ASSETS 14,450.69 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 19104 • AMEX - 241.16 20000 • Chase Southwest Credit Card 102.10 30400 • Capital One - Business Card -7.40 Total Credit Cards -146.46 Other Current Liabilities 24000 • Payroll Liabilities - 3,050.10 Total Other Current Liabilities -3,050.10 Total Current Liabilities - 3,196.56 Total Liabilities - 3,196.56 Equity 30000 •Opening Balance Equity 10,501.54 32000 . Unrestricted Net Assets 200.00 Net Income 6,945.71 Total Equity 17,647.25 TOTAL LIABILITIES & EQUITY 14,460.69 Page 1 of 1 Baldwin Park CDBG Grant W MAPS 4 College Past and Present Accomplishments �MAPSA*l, 'l-i 0111�� www'maps4college.org Email: info @maps4college.org (310) 487 -1228 Mailing: 13337 South Street *574, Cerritos, CA 90703 Office: 14305 Morgan Street, Baldwin Park, CA 91706 (FSC) MAPS 4 College (MAPS) is a 501 (c)(3) non- profit organization that exists to provide comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and live a life with character and excellence. MAPS acronym stands for: Motivate to strive for excellence, Achieve to help the community -at- large, Personal commitment to transcend perceived limits, Speak the truth; change the world. Our Values • We believe that education is an important consideration in sustaining a free and open society; • We believe that learning prepares the mind, body and spirit for leading an ethical and principled life of leadership and service; • We believe that college is different than high school and that college -bound students need to be prepared to engage in deep - learning strategies; • We believe that education is continuous, learning is contagious and the rewards of rigorous study are substantial and life enhancing; • We believe in liberating students from their prior learning constraints, so that they can actively engage in shaping their own future, leave behind their past worries and concerns, and look forward towards what lies ahead. MAPS 4 College Page.1 12/20/2011 Our Mission MAPS 4 College was founded to help students gain entry into the college /university of their choice as well as the workforce; it engages students in a rigorous comprehensive, one of a kind learning skills program designed to develop and inspire lifelong learning and workforce readiness. This program helps students discover, articulate, and achieve their personal and educational goals regardless of their previous learning difficulty. Our Vision We are a pipeline for providing students with the out -of- classroom help often needed to graduate from school, go to college, and enter the workforce. We provide a service to the community by engaging school students, couples (married and divorced), and families in healthy activity that enables them to maintain a quality life experience. Included in our approach are the following: teaching about the proper foods to eat; the value of physical exercise and other health related issues. We help to strengthen our communities by making it possible for students and adults to become active citizens who will combat injustices and inequities in their lives. Also; we provide opportunities that will help our clients to become involved in administrative and programmatic internships with MAPS. Our Goals • To develop students both academically and personally, while taking into account their future goals; • To help students set goals for themselves that will enable them to prepare for college and the workforce; • To offer mentoring and life- coaching to students so that their transition from the familiarity of home to college is plausible; • To provide professional development to teachers, counselors, and others in regards to college and workforce readiness; and • To collaborate with local organizations, schools, and other programs Programs and Services: These support programs aim to develop students' self - confidence and foster both academic and personal growth. They are offered through an integrated model consisting of: • college counseling /test preparation courses and programs, • leadership and mentoring programs • service - oriented internship opportunities, financial planning and savings strategies, • summer college camp entitled "Mountain Top College Prep Summer Bootcamp," • college tours, • college fairs • SPICES - personal development courses, and • academic - success seminars. MAPS 4 College Page 2 12/20/2011 F5 Bentley University Boston University Cal Maritime Clark University Colgate University CSU Fullerton CSU San Francisco Duke University Emerson College Gordon College Harvard University MAPS 4 Colle e's Track Record Acce #e aitlisted Boston College Carnegie Mellon University Columbia University CSU San Bernardino CSU Long Beach Drexel University Gettysburg College Grace College Hope international University Brandeis University Claremont McKenna College Cornell University CSU San Jose California Community Colleges Emory University George Washington University Harvey Mudd College Johns Hopkins University Current Projects AAUW - 2 year project (201„0 -2012) in Baldwin Park, CA MAPS 4 College helps students graduate from high school, get accepted to a college, attend and graduate from college, gain job readiness skills, find a satisfying career and acquire life sustaining skills. The College Preparatory Mentoring Project presents students a unique hands -on learning experience that is expected to impact the students and the community. It will transform and empower young female students because they will be ready for college and learn how to become a leader as well as a mentor throughout their community. MAPS 4 College Page 4 12/20/2011 Kenyon College Loyola Marymount University New York University (NYU) Northwestern University Occidental College Out -of -state Community Colleges Pomona College Princeton University Reed College San Francisco State University Seattle University Scripps College St. Louis College of Pharmacy St. Mary's College of California (Moraga, CA) Swarthmore College Tufts University UC Berkeley UC Davis UC Irvine UC Los Angeles UC Riverside UC San Diego UC Santa Barbara UC Santa Cruz University of Dubuque University of Hawaii University of the Pacific University of San Diego University of Southern California (USC) Yale University USMMA - United States Merchant USNA - United States Naval USAFA - United States Air Force Marine Academy Academy Academy Wesleyan University Current Projects AAUW - 2 year project (201„0 -2012) in Baldwin Park, CA MAPS 4 College helps students graduate from high school, get accepted to a college, attend and graduate from college, gain job readiness skills, find a satisfying career and acquire life sustaining skills. The College Preparatory Mentoring Project presents students a unique hands -on learning experience that is expected to impact the students and the community. It will transform and empower young female students because they will be ready for college and learn how to become a leader as well as a mentor throughout their community. MAPS 4 College Page 4 12/20/2011 a x Goodwill - Ondoina MAPS partnered with Goodwill to train youth for employment and get them ready for college. November - December 2011 Event Description Date City -Wide Out -of -State Collaborated with the City of Baldwin November College Fair Park, State Senator Dr. Ed Hernandez, 16 and the Regional Admission Counselors of California September - October 2011 Number of Participants Over 200 participants Event i Description i Date Number of University of Chicago MAPS coordinated Los Angeles college Participants September ? Presentation admissions representative to present 24 College Preparatory MAPS students successfully recruited 2011 -2012 13 new Mentoring Project female high school students for the students Cohort 3 upcoming CPMP project. This is a leadership and mentoring program for female students 2011 Washington DC In collaboration with Korea Daily to October 1 Anticipated College Fair provide the 6th Annual Korean College 1,500 Fair at The Central Presbyterian Church) 15461 Lee Highway Centreville, VA 20121 2011 6th Annual Los CEO of MAPS is the Keynote speaker September 5,000 Angeles College Fair 17 students and parents 2011 6th Annual Los In collaboration with Korea Daily to September Anticipated Angeles College Fair provide the 61h Annual Korean College 17 5,000 Fair at Grace Korean Church 150 S. Brookhurst Rd. Fullerton, CA 92833 2011 San Francisco In collaboration with Korea Daily to September Anticipated College Fair provide the 6fh Annual Korean College 10 1,500 Fair at San Mateo County Event Center 1346 Saratoga Drive, San Mateo, CA 94403 MAPS 4 College Page 5 12/20/2011 New York College Fair In collaboration with Korea Daily to September Anticipated provide the 6t' Annual Korean College 3 1,500 Fair at Korean Central Pres. Church, 58 -06 Springfield Blvd., Bayside NY 11364 32 college/universities attended. More than 2,000 students and parents attended Event vuiY - I`1i.fMU,- -L LV ! 1 Description Date Number of Participants Mountain Top College Provide a comprehensive college August 45 Prep 3.0 Summer readiness program 1 12.20 Bootcamp Community Resource Participate in the City of Baldwin Park's August 10 Community - Center Fair Community Resource Fair wide Student Success Present the 50's to more than 126 August 3 125 Conference Speaker students, which is sponsored by CARE, CaIWORWand TRAC Programs April -June 2011 Event Description Date Number of Love U2: Relationship Provided healthy relationship curricula February - Participants Over 350 high Smarts Plus and June school Connections: Dating students and Emotions completed the Adelante Mujer Latina Present April 23 program 30 students Conference Pasadena City College California Association. Present "Homeless Families with Young April 16 11 school of School Children: Implications for School psychologists Psychologists (CASP) 62 "d Annual Psychologists" with Caitlin McClelland and adults Convention American Educational Present "Internalizing the Model April 11 Conference Research Association. Minority Myth: Examining Its attendees (AERA) Conference Psychosocial Impact on Korean American High School Students and the College Admissions Process" Canyon Hills Junior Present on Explore and interpret results April 5 Over 100 High School Students and OC College Fair Present information about ACT and April 2 Parents Students and MAPS 4 College Parents (about 50) MAPS 4 College Page 6 12/20/2011 January — March 2011 MAPS 4 College Page 7 12/20/2011 Event Description Date Number of Participants California Council Presented "Bridging Resources: Creating March 25 Conference Teacher Education College Access Opportunities for attendees CCTE Conference Underprivileged Females" LUV U 2 Relationship MAPS provided a free workshop for March 12 10. Workshop teens (11tt, and 12'" grade) on building healthy, Ion lasting relationships. 18` Annual California Poster presentation entitled "Using ACT March 8 Conference Charter Schools Prep to Increase College Readiness and attendees Conference (CCSC) Scores" 2" Annual San MAPS presented workshops on "The 5 February County -wide Gabriel Valley Youth C's" and College Readiness for SGV 26 Summit Youth. Other workshops raised awareness on violence, drugs, and I alcohol for students. I I Cash for College MAPS held the first college financial aid February 45+ (families, Financial Aid workshop for the City of Baldwin Park! 22 City Council Workshop Students learned about financial aid, how and School to apply, and were placed in a drawing to Board win $1,000. Financial Aid members, representatives from neighboring College colleges assisted students in the Representativ process. es. AAUW presentation - Presented "Access and Voice: Providing February AAUW Oceanside/ Carlsbad Resources for Students" 19 members Phi Delta Kappan Presented "Connecting a Nonprofit, City, February Conference International and School District for High -Need 17 attendees Conference PDK Students" AAUW presentation - Presented "Access and Voice: Providing February AAUW Cerritos /La Palma Resources for Students" 12 members WACAC Share, Learn Presented on panel "Working Together February About 15 -20 and Connect - at for Mutual Benefit: How School -Based 11 professionals Pepperdine University Counselors, Independent Counselors, and Non - Profit Organizations Can Do It" Baldwin Park School MAPS attended to present updates January 25 Community Board Meeting during public comments (four MAPS members in members resented ) attendance Baldwin Park City MAPS attended to present its annual January 19 City officials Council Meeting report and update the City with its past and attendees and future events. AAUW presentation - Presented "Higher Education: Women, January 15 AAUW Fresno, CA Past, Present and Future" members College Preparatory The second cohort for the program January 15 17 Mentoring Program began with seven more girls partaking in (CPMP) Cohort 2 it. Cohort 1 girls will be mentoring and Begins providing ACT Test Prep to students in Cohort 2. Both groups will be working and attending college fairs and events together. MAPS 4 College Page 7 12/20/2011 1 a Event Description Date Number of Presented on the College Preparatory Participants October 23 AAUW Luncheon Participant: College Preparatory MAPS held its fast event the year December 20 (families, Mentoring Program celebrating its students' work, 11 staff, and End -of -the -Year commitment, and growth throughout the community Dinner program. The event showcased the City of Baldwin Park. supporters) College' Fair at Cohort 1 girls' success and gave them an October 16 75+ students Pasadena City at the college fair opportunity to share their memories of College MAPS. MAPS and Bold Faith Ministry had April October 1 School -wide USC College Fair MAPS presented workshops on college November 10 (CPMP Freedom Writers) speak to high school readiness and students learned more 13 Students and about the college process through other MAPS partnered with Oscar Del La Hoya Staff) workshops on essay writing, financial aid, Connections: Dating and Emotions deadlines, etc. Colleges were present curriculum to 91h and 10th grade students advertising their programs, as well. i MAPS partnered with LA Leadership October 200 students August — October 2010 Event Description Date Number of AAUW Fellows Presented on the College Preparatory Participants October 23 AAUW Luncheon Mentoring Project members Speaking MAPS and Bold Faith Ministry had April October Community Engagement Hernandez - Castillo (actress from 23 Freedom Writers) and Jose Castillo spoke during the Red Ribbon Week event at the City of Baldwin Park. College' Fair at MAPS and ACT, Inc. will be participating October 16 75+ students Pasadena City at the college fair and parents College Speaking MAPS and Bold Faith Ministry had April October 1 School -wide Engagement Hemandez- Castillo (actress from change Freedom Writers) speak to high school students SPICES Curricula MAPS partnered with Oscar Del La Hoya October 300 students Animo Charter High School to offer the Connections: Dating and Emotions curriculum to 91h and 10th grade students SPICES Curricula MAPS partnered with LA Leadership October 200 students Academy to offer the Connections: Dating and Emotions curriculum to 9th and 10th grade students SPICES Curricula MAPS partnered with Camino Nuevo High October 118 students School to offer the Connections: Dating and Emotions curriculum to 9th and 10th MAPS 4 College Page 8 12/20/2011 Mav - July 2010 Event grade students Number of Adult School College Tour at MAPS took six adult students to take a September 6 students Cypress College tour of the Cypress College camps 15 Workshop MAPS CEO conducted two presentations September 10 students presentation at 15 points (equivalent to 200 -700 SAT points) Cypress College Adult School MAPS is collaborating with Downey Adult June -July 25 Adult School MAPS partnered with Downey Adult September 12 students curriculum to be implemented in April. School to offer a GED /Career - October MAPS courses: Business Writing and Prep /Internship Training Program Grammar 4 the Workforce, Mathematics 4 Summer Camp Students from CA participated in a three- August 16- 24 students Pathways, and Relationship Skills. day Mountain Top College Summer Camp 18 Day One Pasadena in collaboration with 7/15/2010 100 students at Lytle Creek, CA Learning Work! Charter School. The 7/19/2010 and 4 adults Mav - July 2010 Event Description Date Number of Adult School MAPS created a new school -wide Jan - July Participants School -wide operational plan that is focused on college change and career readiness. ACT Prep Provided ACT Testing at Baldwin Park June -July 3 students Students' scores increased around 2 -5 2010 points (equivalent to 200 -700 SAT points) Adult School MAPS is collaborating with Downey Adult June -July 25 School to provide a workforce readiness curriculum to be implemented in April. MAPS courses: Business Writing and Grammar 4 the Workforce, Mathematics 4 the Workforce, Career and College Pathways, and Relationship Skills. General Assembly Day One Pasadena in collaboration with 7/15/2010 100 students presenter in Learning Work! Charter School. The 7/19/2010 and 4 adults collaboration with 30 presentations are: nonprofit agencies 1. College Readiness -Steps You Need to Take, and 2. The 4 C's - Cultural, Social, Emotional, and Human Capital - Getting Your Life on Track ACT Prep Provided ACT Testing at Cerritos May 2010 3 students Presbyterian Church. Students' scores increased around 7 -9 points (equivalent to 700 -900 SAT oints Event Description Date Number of Participant Community Event Hosted the first annual community event. 4/10110 150 parents & MAPS hosted a "Spring to College" event students MAPS 4 College Page 9 12/20/2011 o z MAPS 4 Colle 10 12/20/2011 and an opening ceremony between MAPS _T_ and Baldwin Park. Keynote speaker: Senator Gloria Romero, Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and much more. Community -Wide MAPS will present a college readiness 4/24110 45 parents & event workshop at thel6th Annual Adelante students Mujer Latina Conference to inspire young Latinas. Adult School MAPS launched its first National Career 4/26/10 25 adults Readiness Certificate program in LA County to measure job readiness skills for unemployed, uneducated, and economically disadvantaged adults. MAPS courses included Business Writing and grammar (5 week), reading (5 week), basic math I and 11 (10 week ", and career and college pathways (7 week). Students participated in 10 -week healthy relationship skills course using Pick - A- Partner, Couple -hood, and Ultimate Relationships - divorce prevention' curriculum. Counseling & MAPS participated in Orange County 4125/10 20 parents & College Fair NACAC College Fair as a counselor. students Counseling & MAPS' CEO participated on the publicity 4/26 -27 30 parents & College Fair committee involved with the Los Angeles students NACAC College Fair.. Counseling & MAPS participated in the National Hispanic 4/27110 50 -60 College Fair College Fair, CSLA students March 2010 Event Description Date Number of Adult School Presented an adult relationship skills class at Participants 312/10 8 students Downey Adult School Relationship Skills Launched a youth relationship skills class at 314/10 15 -30 Development for Frontier High School — students Youth High School Presented Explore Interpretive Workshop 3/10/10 200 parents & at Los Angeles Center for Enriched students Studies (LACES) District Conduct Explore Interpretive Workshop 3116- 40 counselors at three LAUSD school sites (District 4, 6, 18/10 and admin and 8) to counselors and administrators Community meeting Participated in the DCFS community service 3/24/10 .15 adults MAPS 4 Colle 10 12/20/2011 V s meeting held at Unity Church, College Going and Participated in the college and career fair at 3 -25110 70 -80 Career Fair Baldwin Park High School students Event Relationship Skills Development for Youth Financial Literacy workshops Workshop Community Event High School High School /District Event High School High School Middle School Middle School Workshop MAPS 4 Colle February 2010 over 50 students Description Date Number of and parents 1127110 60 students Participants and parents MAPS launched 14 youth relationship skills 2/4/10 200 students and parents program to 200 students at Camino Nuevo High School. Presented four Financial Literacy workshops 2/10- 10 -15 at Cypress College during "Student 11/10 students Success Week" Conducted a financial aid workshop in 2/12, 30 parents & Fullerton 26/10 students Presented four financial literacy and college 2/20!10 over 50 readiness workshops at San Gabriel students Valley's Youth Summit SG Provided PLAN /ACT Interpretive Training at 2123110 75 parents & Corona Del Mar High - School students Presented "Developing a Stellar Academic 2127110 40 parents Resume" and participated in the Torrance and students Unified School District's College Fair January zuiu Description Date Number of Participants Launched youth relationship /interpersonal Feb- 30 students skills class at Colegio New City High June School Participated in La Sierra /La Vista High School I" Annual College fair in Fullerton Provided Explore Interpretive Training at Oak Crest Middle Schooi Provided Explore interpretive Training at Earl Warren Middle School Presented two financial aid workshops in Fullerton and Artesia Pate 11 1114/10 over 50 students 1/26110 60 students and parents 1127110 60 students and parents 113010 20 students and parents 12/20/2011 2009 Accomplishments MAPS 4 College implemented a variety of programs, services and classes aimed at students and adults throughout Los Angeles and Orange County. These programs, services and classes have helped students succeed in school, college and life; they ranged from free to fee -based and are listed below: Event Description Date Number of Counseling & High school seniors learned about the college -Participants 120 College Fairs application process; students began the process by developing a list of colleges that might be of interest to them to actually applying to the colleges. Counseling Counseling and testing preparation advice was more than provided to students at four different college fairs. These fairs were held at Pasadena, i 500 students Anaheim, Fullerton, and Long Beach. Counseling and in collaboration with Korea Daily, MAPS 9/12/09 over 100 College Fair headed the counseling booth at the 4 "' annual students Korean College Fair at Grace Korean Church. Four of MAPS volunteer counselors provided college admission counseling services. ACT workshop presentation College Fair MAPS hosted its first annual college fair in 11/12/09 60 students Fullerton, CA in conjunction with the Regional Admission Counselors of California. Camp & College MAPS planned and hosted a summer camp 8/3 -5/09 29 students Tours called the "Mountain Top Summer Camp" was organized for students in 7'h — 12'h grade. Students from all over California and Nevada participated in an intensive three -day residential college preparatory program. Admissions counselors and college counselors were in- residence at the camp. The program was didactic, interactive and content - based. The camp included panel discussions between students and panelists; it provided an opportunity for students to learn how to effectively communicate with professionals around issues of college success. Students were provided with a VIP visit to the Claremont Colleges and engaged in a private panel presentation hosted by Harvey Mudd College. College Tour MAPS sent over 200 students to visit Chapman 11/15/09 200 students University and University of California, Irvine on a college tour. Tutoring On a regular basis, MAPS provided free Year long MAPS 4 College Page 12 12/20/2011 Program Approach: Our curriculum is holistic. In addition to helping students graduate from high school, the staff counsels and advises about going to college and /or the need to pursue.practical workforce readiness skills. We target core interpersonal issues that students may face and helps them combat those issues whether they are low self - esteem, stress due to familiar and /or school demands, issues of social acceptance, developing friendships and relationships, use and abuse of drugs and alcohol, low grade point average, conflict resolution, and /or any other learning or interpersonal /social issues that may be negatively affecting their success in school. Pro-gram Structure: Program content and knowledge is delivered to students in a variety of ways. including: • Formal classroom study (lecture and interactive), • Workshops and seminars; • College career planning and development fairs: and, • Attendance at educational conferences and leadership training programs. Collaborative Partners: MAPS receives top -notch training from local, regional, national conferences and professional development programs. In turn, we provide these services to our partners, i.e., school districts, communities, and other agencies.. It trains various personnel how to help their students succeed in school, college and life. Partnerships and Sponsors include: TELACU, AAUW (American Association of University Women), Regional Admission Counselors of California (RACC), Urban Strategies, Baldwin Park Unified School District (BPUSD), Claremont Colleges, Camino Nuevo High School, Colegio New City High School, Oscar Del La Hoya Animo Charter High School, Downey Adult School, City of Baldwin Park, Cypress College, Fullerton Presbyterian Church, Cerritos Presbyterian Church, ACT, Inc., California Healthy Marriage Coalition, The Korea Times, Zeta Tau Foundation, and much more. Office Max, Chipotle, McDonalds, K1 Speed, United Food and Commercial Workers International Union (UFCW - Local 1428), San Gabriel Valley Tribune, D & S Bakery, Trader ,foes, and Starbucks. Colleges and Universities Claremont Colleges (Harvey Mudd College, Pitzer College, Claremont McKenna College, Pomona College, and Scripps College), Hawaii Pacific University, Drexel University, University of Washington - Bothell, Brandeis University, and Columbia College. MAPS 4 Colle 3 12/20/2011 V OF ACT Test Score Improvements Scores improved for students who took the one month ACT Test Prep Course and provided us with the actual test results. More students took the course; however, they have not provided MAPS with a posttest score. Note: An ACT score of 36 is the highest score on the exam. Administration - MAPS moved it's initial office from Los Angeles and opened a new office in Fullerton, CA. The founder, Sarai Koo, attended the Harvard University Summer Institute on College Admission training and made valuable contacts with deans and directors of Ivy League colleges. She was also an invited speaker at "Speaking Truth for Unity" Asian American Youth Summit with Korean Churches for Community Development (KCCD) at the California Endowment. MAPS 4 College Page 13 12/20/2011 tutoring services called Peer 2 Peer Mentoring Program every Thursday in Fullerton. Internship & MAPS provided internship and community Year long Community service opportunities to high school students, Service college students, and adults. Students assisted in all aspects of the organization in administration, planning, event coordinating, and teaching. Students acquired real world experience. College Test MAPS began the ACT Test Preparation 511109 37 students Prep classes. MAPS students showed marked improvement in their ACT scores. All students took a diagnostic test when they joined the program and that test was compared to the actual scores on their ACT test results. On average, MAPS' students increased their score III by 5 points. The highest increase was by 11 I points, which was equivalent to 740 points in a SAT score. ACT Test Score Improvements Scores improved for students who took the one month ACT Test Prep Course and provided us with the actual test results. More students took the course; however, they have not provided MAPS with a posttest score. Note: An ACT score of 36 is the highest score on the exam. Administration - MAPS moved it's initial office from Los Angeles and opened a new office in Fullerton, CA. The founder, Sarai Koo, attended the Harvard University Summer Institute on College Admission training and made valuable contacts with deans and directors of Ivy League colleges. She was also an invited speaker at "Speaking Truth for Unity" Asian American Youth Summit with Korean Churches for Community Development (KCCD) at the California Endowment. MAPS 4 College Page 13 12/20/2011 Z( jt� Summary of MAPS Accomplishments Since 2006 and Future Goals .a.. , ,-N From 2006 to 2008, MAPS has educated and counseled over 500 students. Our work has taken place in various venues; from formal events, such as local conference workshops and college fairs, to informal settings such as libraries, coffee shops, and even the students' homes. Since its inception as a non - profit organization in .tune 2008, MAPS has collaborated with high schools, charter schools, churches, colleges, counselors and college admission officers to provide students with the extra help and /attention they need to pursue their educational and life goal(s). List of Programs and students served: Counseling at Cerritos High School Participated in various local college fairs and /or presentaticns (Pasadena (two times ), Santa Monica, Agoura Hills, USC, and Torrance) Individual and group college counseling (6 grade to adult students Organized and led 3 college tours (California and east cost) Colleges Visited: UC 'San Diego, SD SU, University of San Diego, San Diego Christian College, Pasadena Art College, Otis College, UC Davis, UC Berkeley, Stanford, St. Mary's, UC Santa Cruz, Santa Clara University, University of San Francisco, UC Irvine, UC Los Angeles, CSU Long Beach, CSU Fullerton, Clark University, Boston University,.Boston College, Amherst College, College of Holy Cross, Tufts University, University of Mass Amherst, Harvard U, Brown U, Yale, Lehigh U, Muhlenberg College, Bryn Mawr, Haverford, Swarthmore, Temple, U Penn, Drexel U, Gettysburg, Dickenson C, Georgetown, George Washington U, and much more 12 financial aid and colle e a Gcation seminars Administrative Milestones: Presented Introduction to the College Process at Cerritos High School Presented The College Process at Cerritos High School twice Conference speaker and planning committee at the Independent Educational Consultants Association in 2007 Opened first office in Los Angeles MAPS Featured in the Korea Times Visited over 50 colleges throughout the United States MAPS 4 Cot 14 50+ senior students '00+ students /parents 100+ students in LA/OC 10 students 200+ students November 2006 and 2007 November 2006 and 2007 November 7 -9, 2007 September 2008 October 2008 October 2008 12/20/2011 Project Sister Family Services (PSFS) V z. FUNDING APPLICATION BALDWI N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Protect Sister Family Services (PSFS) Agency Address: 363 S. Park Avenue, Suite 303 Number Pomona, CA 91766 Street City Zip Code Administrator: Julie Boynton, LCSW Title: Executive Director Administrator Telephone: 909- 623 -16 Fax: 909- 622 -8389 Project Site Address: 363 S. Park Avenue, Suite 303 T Number Pomona. CA 91 Street City Zip Code Project Manager: Dina Daleo, Psy. D. Title: Clinical Services Director Project Manager's Telephone: 909- 623 -1619 Fax: 909 -622 -8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). In the earlv 1970's, violent assaults against women occurred in Pomona and Claremont. So a group of women began_o�erating a rape crisis hotline and in 1972, they incorporated as Project SISTER serving the East_ San Gabriel and Inland Empire Valleys. Now as Project Sister Family Services, we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In FY '09 -10. PSFS served 50.620 unduplicated persons. All services are provided in English and Spanish Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 9 No -4- PROJECT PROPOSAL AND DESCRIPTION PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5,000 Scope of Services -.. Please briefly describe your proposed Project/Program and the objectives. Provide up to 20 hours of counseling at $75.00 per hour_ which includes: _ Individual, couples, family counseling for survivors of sexual and domestic This service can take place at the City of Baldwin Park Family Service Center PSFS's satellite office in West Covina or at our main office in Pomona as .scheduling allows AND Provide a minimum of 350 youth with sexual assault prevention education workshops at low- income schools _(defined _ as those schools with more than 51 % of student body enrolled in the federal reduced lunch program and/or schools located in neighborhoods designated as low. income by the Citvof Baldwin Park) with topics including, but not limited to sexual harassment, dating violence, internet safety, good touch /bad touch, anti - bullying and myths & realities of sexual assault. PSFS proposes to provide up to 20 hours of individual_ counseling to a minimum of 2 child or adult survivors of sexual violence and /or domestic violence. This averages 10 counseling sessions per person at a cost of $75.00 per hour, a reduction from our overall cost of $110.00 per hour. In addition, PSFS will provide a minimum of 350 youth with prevention education workshops as described above, at a cost of $10 per child. The California Department of Justice reported that in Los Angeles_ County 24.9% of the state's arrests for spousal abuse - 1 1,208 arrests - were made in 2005, compared to 45,083 statewide. According to a study of the U.S. Senate Judicia Committee cited in the 2006 California Coalition Against Sexual Assault (CALCASA) report, this problem has damaging impact on the next generation as well, as children are eight times more likely to be sexually molested in families where domestic violence exists than in non - violent families. The healing effects of counseling are essential to preventing a paftern of self - destructive_ behaviors from developing in a person who has experienced the trauma of sexual or Physical abuse, particularly children and teens. Often -the insidious effects of violence will lead to high-risk behaviors in survivors' adult lives such as abuse of drugs and alcohol , Promiscuity, a higher rate of teen pregnangy, and poore health overall than their peers. Children who learn violence in their homes may also continue the cycle of abuse in their families as adults. Many survivors have served time in prison for prostitution or drug use, which comes at great cost to or post - traumatic stress disorder. Our counselors work closed with vulnerable -5- victims of abuse to relieve fear and anxiety through therapy, and restore feelings of self-worth and hope. Our goals for counseling clients are to experience a reduction in immediate crisis and feelings of .anxiety, reduction of trauma symptoms, and an overall increase in functioning. The long -term impact of our counseling services is determined by the extent to which clients demonstrate a significant, measurable reduction of symptoms and an increased level of functioning. Improvement is measured by the Trauma Symptom Inventory for adults and the Trauma Symptom Checklist for Children (TSCC)_for _clients 17 and under. Both of these measurement tools assess reduction in overall anxiety, depression, anger, and post - traumatic stress. It is administered by a PSFS clinician at counseling intake, every 6 months thereafter, and at discharge. Our goal is that 75% of counseling clients will show continuing improvement in symptom distress and overall functioning level over the course of treatment. In the case of child survivors, our counselors consult with parents and occasionally, with parental approval, teachers, to obtain information on the child's observable progress in home and school settings. This information includes reports on the frequency of occurrence or reduction of nightmares, behavior with authority figures or with other children, and other behavioral indicators_ that help counselors to evaluate results of therapy. Our prevention education programs are designed so that children can learn techniques and skills to keep themselves safe so that they reduce the likelihood of ever havin_. to o stop into the shoes of a survivor of sexual assault. We employ a pre and post -test evaluation tool in our middle and high school progrmas to measure whether or not something was learned and to assess if the program had any impact on behaviors and attitudes: Our goal is for positive response from 85% of„ students „participating in the prevention education programs. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Students age 5 to 18 and adult/child survivors of sexual and /or domestic violence. Individuals may additionally be homeless, elderly, mentally disabled or physically handicapped . Describe any special characteristics of your client population. Our counseling clients for this program will all meet low income criteria as defined by HUD and evidenced by required documentation of income and residence. Prevention Education programs are provided in schools residing in low - income neighborhood and/or with more than 51 % of student body enrolled in the federal reduced lunch program) Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). We requested the same amount of funding last year, but our award for the counseling program was less. This year we are requesting funds for both counseling and for prevention education program. The reason for this is that we know Baldwin Park has a high incidence of both sexual assault and domestic violence, but referrals to our counseling program have consistently decreased over the past few years and we are not sure why this is so. We believe that if we at least provide programs for the kids, that they will have a better opportunity to keep themselves and their own families safer in the future. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes If yes, does your intake sheet and supporting documentation obtain the following: 11§0E9M ,AZ' 2. Address Yes X No Yes X No 3. City in which client last resided. Yes X No, 4. Number of family members. Yes X No. 5. Total family (household) income. Yes X No, 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: -7- r L Julie Boynton Print Name Signature ACCOMPLISHMENT DATA Executive Director Title of Officer 12 -8 -11 Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that .the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths . Households Please provide the ac� number rof your agency's,total clients assisted to date and the projected data for the Upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year 'T ' Actual Projected 0711/11 TO'Current 07/01/12 TO 06/30/13 BALDWIN PARK. „ .2 362 RESIDENTS , NON - BALDWIN PARK J 22,400 RESIDENTS 'T ' Julie Boynton Print Name Signature ACCOMPLISHMENT DATA Executive Director Title of Officer 11 -18 -10 Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -8- Actual Projected 0711110 TO Current 07/01/11 TO 06130/12 BALDWIN PARK RESIDENTS 2 2 NON - BALDWIN PARK RESIDENTS 108 240 -8- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit.* clientele as defined by HUD. B) X* The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. *as evidenced by city designation of low income neighborhood or enrollment of 51 % or more of students in the federal reduced lunch program. C) X* The projects limits services to only CDBG eligible - income persons. *and including those clients who meet presumed benefit criteria with specific regard to survivors of domestic violence. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, .if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -9- W i m • s� Q FO -4 p p:Fb w rj D -n (D CD x m G) n r0 D rn to C7 o d x CD .3 CD l @ A} C1 W N t9 CD N S C7 Op •� �+ fly .-w 4D x N -� O o a ° v Go a _ 0 0 v C) C) tpp�`c 1 _ qq Q � 3 N Wo to = N co � OD A .a c m 0 °o n cjacoco) C) c N .`° � rt CL Cf) 1 t —1 CD 0) CO rA► A -f OQD -co _-1 CL ••a 000 ""0 QA � CD to 0 m W C77 C4 to O O {Q Q 00 j v � Q Q Q N m-4 A Q �i� W W 00 00 of Q v Q W O O �iW woc�D�-ii7. ~N -` Q -o Q'- 1CyA0QONOQQAO N �O 4 Q6CDm NQNCD O aQ. CD ZI -A rt d iI�WNWjA-I C�iVwQco0)0- W K) --pl C O Q� Er �1 oLn In aarnwiWN 4 QQ CD 0) OD (.0 ce. 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(3n O o 00 j cn M� C, -4 o rn rn w a� c 3 O O C33 O P V O O O U1 O cn O C 4 � 00 CL y N O (D C � n CA O C CL • (Q Cif N (]D Ul s C33 W W Cil N W W CA O C37 In CD -4 O co � � � O O y Ci� P O O V Ca CCn O Q- a" R1 N o f M m m rr 0 CD to C MO x iii �m -q BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. See attached roster 2. 3. 4. 5. 6. 7. 8. Name of Executive Director Julie Boynton CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 13- PROJECT SISTER FAMILY SERVICES BOARD ROSTER Camerina Palomera Schwartz, President Marketing & Business Development Southern California Edison 1775 Rose Villa Pasadena, CA 91107 (909)268 -7925 cell cschwartz@projectsisterr.org office expires 6130112 since 112007, exp 6130112 Ali Mossaver- Rahmani, Ed.D, Vice President Educator, Retired 6759 Tamarisk Drive La Verne, CA 91750 (95 1)L95-5091 cell, (9V9j593 -L545 hrTi klcrahmaniO- verizon. net office expires 6130113 since 7/2009; exp. 6130112 Valerie Pestana, Treasurer McCartan Accounting 14726 Ramona Ave, Ste 410 Chino, CA 91710 626 -549 -1381, 909 - 348 -7150 909 - 348 -9741 fax vpestan_a_oDrojectsister.orq office expires 6130113 since 711110; exp. 6130112 Barbara Salyer, MS, Secretary Educator, Retired 2180 Sonya Way Upland, CA 91784 909 -949 -3076 hm, 909- 732 -9611 cell bsa_lyerZt Dgmail.com office expires 6130112 since 312010; exp. 6130113 Charles W. Bader CWB Consulting 1050 Hillcrest Drive Pomona, CA 91768 (909)623 -6020 wk (909)623 -6020 fax cbader340()aol . com since 312008; exp. 6130113 Renee Burgos Hospital Consultant Pomona Valley Hospital Medical Center 1770 N. Orange Grove Avenue, suite 101 Pomona, CA 91767 (909)624 -0786, (909)469 -9499 Renee. Burgos -_pvhmc_org since 312008; exp. 6130113 Reyes Luna Director, Residential Life, Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909- 869 -3983 wk; 310 -897 -1308 cell rilurIaQjcsugornof a.edu since 712011; exp. 6130113 Debbi McFall Emergency Services Coordinator Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909- 869 -6981 wk; 818 -590 -6170 cell dsmcfalf(c).csupomona.edu since 112008; exp. 6130112 Christina Vera Educator, Pomona Unified School District 1132 Baughman Dr. Claremont, CA. 91711 (909)397 -4900, ext 2573 wk christinavveraa- netscape. net since 112003; exp. 6130112 Revised 11 -16 -11 AGENCY CERTICATION As the Executive Director, or duly authorized representative of Proiect Sister Family Services (Agency), certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify. and declare under penalty of perjury that the information provided in this application is true and correct. J H Tbl* VI&ELI iu(6-6 Print Name Title of Officer Signs re Date Phone Number k E ail Ad ress -14 BYLAWS PROJECT SISTER FAMILY SERVICES A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION Revised: March 23, 2011 2 PROJECT SISTER FAMILY SERVICES BYLAWS ARTICLE I. NAME Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. ARTICLE 11. PRINCIPAL OFFICE The principal office of the Corporation (`Principal Office ") for its transaction of business shall be at such location as the Board of Directors ( "Board ") may determine at any time or from time to time. ARTICLE Ill. PURPOSES Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and significant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. ARTICLE 1V. MEMBERS Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE V. BOARD OF DIRECTORS Section 5.01. Qualifications: The Board of Directors shall consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less than seven (7) positions nor more than fifteen (15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. (See Article X!, Election to the Board of Directors) Directors may be elected to one or more two -year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 10 meetings of the Board of'Directors shall be scheduled each year. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in her /his absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meetings: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors. The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to Directors within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty -eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision - making rests with a simple majority of those present. Each Director shall have one vote. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Resignation of a Director. Any Officer may resign at any time, giving written notice to the Board, the President or the Secretary. Such resignation shall take effect on the date of receipt of notice or any late time specified therein. The acceptance of such resignation shall not be necessary to make it effective. Section 5.-08. Removal of a Director: Any Director not attending three (3) 4 consecutive meetings of the Board may be removed from office by the remaining Directors at any meeting of the Board, provided that such Directors be given at least ten (10) days' written notice that such action will be considered at such meeting). Section 5.09. Nomination: Any person qualified to be a Director under Section 5.01. of these Bylaws may be recommended to the Nominating Committee or by current Directors at any time there is a vacancy on the Board of Directors. The Nominating Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section 5.10. Compensation: A Director shall not be compensated for time or service as a Board Member. Reimbursement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5.10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered into in violation of this is void. No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized: No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situation (actual, potential, or none). This statement shall be filed with the President, or Executive Director during the first month of each fiscal year, or when a Director is appointed to the Board. The President will review the Conflict of Interest statements and make them available to all members of the Board of Directors. Board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Failure to attend 3 meetings in a. row in a 12 -month period may result in removal from the Board of Directors. (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors' Insurance for payment. Section 5.14. Transaction of Business: Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors. Cep ±inn F 1 c Ag-tinn Withnl_l.t Me- afiings- The Board of Direr_.tnrs rrmav take arty action without a meeting that maybe required or permitted to be taken by the Board of Directors at a meeting, if a simple majority of the members of the Board of Directors individually or collectively consent in writing to the actions. Such written approval shall be filed in the minutes of the proceedings of the Board of Directors. The minutes shall state that the action was taken by unanimous written /verbal consent of the Board of Directors without a meeting and the Bylaws of the corporation authorize this action. Section 5.16. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice of each meeting, a meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. ARTICLE VI. POWERS AND DUTIES OF THE BOARD OF DIRECTORS Section 6.01. Cor orate Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of Incorporation or these bylaws, all corporate powers shall be exercised by-or under the authority of the Board of Directors. The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees maybe formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Finance /Budget, Community Connections, Fund Development, Personnel, Strategic Planning and Information& Technology Committees. The chairperson of each committee is appointed by the Board President. 6 The committee chairperson may recruit non -Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. Strategic Planning Committee is responsible for development, assessment and implementation of the strategic plan. C. The Finance /Budget Committee is responsible for the direction and control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D. The Community Connections Committee is responsible for delivering agency information to community stakeholders. E. The Fund Development Committee is responsible for the fund development activities that will financially support current and developing programs. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Procedures of the agency including, policy review and revision, salary administration, and annual evaluation of the Executive Director. G. Information & Technology Committee is responsible for oversight of business continuity through technology and marketing activities. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except in the case of the Treasurer as chair of the Budget and Finance Committee ?, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. ARTICLE VII. EXECUTIVE COMMITTEE Section 7.01. The Executive Committee shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer. The purpose of this Committee shall be to assist the President and the Board of Directors in short -term administration and decision- making of the Corporation. This Executive Committee may take emergency action in the interim between Board meetings, following the procedures for notice, quorum, and action specified in Sections 5.05 and 5.06 of these By -Laws, substituting "Committee members" for "Directors." However, the Executive. Committee is prohibited from taking action on the following: a) approval of any action for which the California Nonprofit Public Benefit Corporation Law requires approval of the members or approval of a majority of the members; b) the filling of vacancies on the Board; c) the fixing of compensation of the Directors for serving on the Board or on any committee; d) the amendment or repeal of By -Laws or the adoption of new By -Laws; the amendment or repeal of any resolution of the Board which by its express terms is not so amenable or repealable; or e) the approval of any self - dealing transaction as such transactions are defined in Section 5233(a) of the California Nonprofit Public Benefit Corporation Law. Any interim decisions of the Executive Committee shall be notified to the Board at the next regular meeting of the Board of Directors. Section 7.02. An officer of the Executive Committee is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even - numbered years). The terms of Vice President and Treasurer shall also run concurrently, but in alternate (odd - numbered) years. Section 7.03. Executive Committee meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 7.04. A majority of the Executive Committee must be present for the group to do official business. Section 7.05. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.06. Any member of the Executive Committee may be removed for cause from the Board of Directors by an affirmative vote of a two- thirds majority of the Directors present at an official meeting of the Board. Cause for-removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.07. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.08 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE VIII. POWERS AND DUTIES OF EXECUTIVE OFFICERS SECTION 8.01. Corporate Powers: The officers of the corporation shall be the President, Vice - President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. President. The President shall preside at all meetings of the Board of Directors; shall see that all orders and resolutions of the Board are carried out; shall exercise such powers as are necessary to fulfill the duties of the office; and shall, subject to the control of the Board of Directors, have general supervision, direction and control of the business and the Officers of the Corporation. Section 8.03. Vice - President. The Vice - President shall act in the place and stead of the President in the event of absence, inability or refusal to act; and shall exercise and discharge such other duties as may be required of the office and /or prescribed by the Board. Section 8.04 Secretary, The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all meetings of the Board and its committees, with the time and place of holding, whether regular or special, and if special , how authorized, the notice thereof given, the names of those present at Board and the proceedings thereof. The Secretary shall keep, or cause to be kept, at the principal office in the State of California the original or a copy of the Corporation's Articles and By -Laws, as amended from time to time. The Secretary shall give, of cause to be given, notice of all meetings of the Board and shall have such other powers and perform such other duties as may be prescribed by the Board. Section 8.05 Treasurer. The Treasurer shall be a member and Chair of the Finance Committee. The Treasurer, in conjunction with the Finance Committee, shall cause an annual audit of the corporate books to be made by a certified public accountant at the completion of each fiscal year; shall present an annual budget and statement of income and expenditures for adoption by the Board prior to the beginning of each fiscal year; and shall fulfill such other duties as determined by the Board. The Treasurer shall present the results of the audit to the board of directors for approval The Treasurer'is the Chief Financial Of 'cer of the corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all times be open to inspection by any Director. The Treasurer shall deposit or cause to be deposited all moneys and other valuables in the name and to the credit of the corporation with such depositories of the funds as may be designated by the Board. The Treasurer shall monitor the disbursement the funds of the corporation as may be ordered by the Board, shall render to the President and the Directors, whenever they request it, an account of all transactions as Treasurer and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board. Executive Director. The Board of Directors shall employ an individual to serve as Executive Director. As Chief Executive Officer for the Corporation, the Executive Director shall serve as ex- officio member (without vote) of the Board of Directors and of the Executive Committee, and shall be responsible to the Board for managing the total operations of the Corporation. He /she shall have the authority to select, employ, supervise, and release other staff members in accordance with budget and personnel policies adopted by the Board of Directors. He /she shall act in an advisory capacity to the Board, and shall fulfill such other duties as may be delegated by the Board. 10 ARTICLE IX. EXECUTIVE DIRECTOR Section 9.01. The Executive Director shall be hired by the Board.of Directors upon the recommendation of the President and the Personnel Committee. The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. Section 9.02. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two - thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appeal the decision as outlined in the Human Resources Policies and Procedures. f% n's KI Executive QeCA,Ior, �.uJ. iVV � ersoil v1111V {j -110, W­' VI 11H11V Idt"_1 UVUU111Cu G1CC[iItLIYC 1lI1CLiLVI of UI {b agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE XI. ELECTION TO THE BOARD OF DIRECTORS Section 11.01.' Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall present in writing a slate of candidates for election to the Board of Directors. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. TERMS are 2 -year terms with no limits as to number of terms. Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11.04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. ARTICLE XII. ELECTION. OF BOARD OFFICERS Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. 11 Section 12.02. The Nominating Committee shall prepare the official ballot. Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. Section 12.05 A vacancy in any office shall be filled by election by the Board of Directors. The Officer elected to such vacancy shall serve for the remainder of the unexpired term of the office, and be eligible for re- election as specified in Section 7.02 of these By -Laws. ARTICLE XIII. FINANCES Section 13.01. The fiscal year of PSFS shall be July 1st to June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management.and control of PSFS and within the policies of the Board of Directors and guidance of the Finance Committee. Section 13.04. An annual audit shall occur by an independent accountant, with a report to the Board of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in.the form of bonding through commercially available sources and/or insurance. Section 13.06. PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her/his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. 12 ARTICLE XIV. AMENDMENTS Section 14.01. These bylaws may be amended by a two-thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.46. The secretary of the Board shall send written notice with the text of the proposed amendment, postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on. ARTICLE XV. DISSOLUTION The nnnrntinn nnn nnly ha ricenluerl E i nnn thm annmvn1 of twe)- thirrlc 19/11 of tha Direcntors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all liabilities of the corporation, the Board of Directors shall dispose. of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax - exempt organizations under Section 501 (C) (3) of the Internal Revenue Code and similarly tax- exempt in the State of California. Any assets n� t so disposed of shall be disposed of by a court of jurisdiction in the county in which thb organization is principally located and within the laws of the State of California. AMENDED AND APPROVED: 3123111 13 APPENDIX CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 14 PROJECT SISTER FAMILY SERVICES CONFLICT OF INTEREST ANNUAL REPORTING POLICY For Board of Directors and Non- Director Committee Members: Each Director and Non - Director Committee Member shall file a general written statement regarding her/his conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board: The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes 1�_..11_:_ Lit.._ Lt _J....- ....i.J -1:L. 1�1.......'...... i'...... .Y •u,_ III IlePills stal,UJ 111QL VVUUIU MOUlly LIIU ClI11 UCl1 Z LW1=11=11L. I IIC INUIIIIIICUIIIlj <.IUIIIIIIiLLGC shall review any changes and report to the Board of Directors. Directors will be responsible for monitoring her /his own conflict of interest situations. Committee members will be responsible for advising the Committee Chairperson of any changes in her /his status that would modify the annual statement. The Chairperson shall transmit such changes to the Nominating Committee for review. Members will be responsible for monitoring her/his own conflict of interest situations. Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non - Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 15 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. Effective July 16,1996 r 16 PROJECT SISTER FAMILY SERVICES DISCLOSURE POLICY A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain.: • a copy of the original tax- exempt applications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agencv • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990's and supplemental schedules • a copy of the Annual Report • an organizational chart Special note: In accordance with federal law, PSFS may opt to remove the names and addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly. The Executive Director or President of the Board of Directors, will request the inquiring party to come to the office to view the file in the presence of the Director or her /his designee, or, as she /he deems necessary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. �4J'U I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. Sec/Sfate Form CE -107 (REV 112007) IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of .�' ',?0, 7 DEBRA BOWEN Secretary of State OSP 06 88734 State of California �Y�' p % \ secretary of Mate A. / � J s` I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. Sec/Sfate Form CE -107 (REV 112007) IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of .�' ',?0, 7 DEBRA BOWEN Secretary of State OSP 06 88734 A0660368 E Nt ORSED , FILE the a�lre of tape Searetgry of Slate CERTIMCATE OF AMENDMENT OF of tie State of California ARTICLES OF INCORPORATION ,APR _ 9 20Ol The undersigned certify that: 1. They are the president and the secretary, respectively, of PROJECT SISTER SEXUAL ASSAULT CRISIS CENTER, a California corporation. _L Ch-_ k.s _1__ _f 3__ _1_0.- . fthis .l^d -mil L. The � IK.7 1 HI L #C:I{.'' VS t[ E� HI ilc;IC� ill E I ti�[Jr�UrdLiV� 1 VI this C,Ur}iLI cktf Vl ff i5 Gt i IGF lUt-,ti to read as follows: The name of the corporation is Project Sister Family Services. 3. The foregoing amendment of Articles of Incorporation has been duly approved by the board of directors_ 4. The foregoing amendment of Articles of Incorporation has been. duly approved by the required vote of the members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 4, 2007 ChZtoh rAldwo rth,.President Susan Kullmann; Se&etary a t� t� 0 Ca ifor, OFFICE OF THE SE rofit public benefit rorporat'on A nonp furnish an additional is required to document IL r copy of . a corporate forwarding to the 4f #ice °f the-, has tobeen General. One of your cop this office in compliance with sent by California Corporations Section 5120(d), Code. I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexecl t ra 11 scri tit has 1)ee i compared vv t [ z the record or) file hi this office, of which it pclrpol -ts to I)c+ a copy, and that same is full, true acid correct. �?GV„r' V U R E K,q m IN WITNESS MIE!(1 "OP', 1 c'xectitc this eurtificate aiicl affix the (4c,,t Seal of the Stale cif California this NOV 2 6 1984 - -_ ftuw'� I IL, Srivre-fary n% Soil.. k =y t k' t� �i 4. S. ENDORSED CERTIF'WA`lE OF AhIENUMENT F I L E D in *W -Offrce o1 the swcfwaq of Stag of the stow of Caufosrio OF NOV151984 ARTICLES OF INCORPORATION MARDI KW EV, Suntory of Skit By JAMES E. HARRIS AID.A HUGHES and MARY LOU O'NEIL certify that; `epvty 1• They are the president and the secretary, CLAREMONT YOUTH RESOURCE'S GROUP, a Californiaj�Corporation. 2. The FIRST Article of the articles of incorporation of this corporation is amended to read as follows; The name of the said corporation is; Assault Criq,Q Project Sister Sexual �o� 3. The SECOND Article of the articles of incorporation of this corporation is amended to read as follows: That the specific purpose for which said corporation is formed is to provide crisis counseling services, victim advocacy, and. comi'runity referrals to victims of rape and sexual assault, and their families. The specific purpose for which corporation is formed is to provide community education as to the reasons for the occurrences of rape and sexual.as.sault and its prevention. The corporation will have powers': the following specific purposes and (b) To provide a rai,dily available listing of reference services of all the various resources and agencies in the geographic area that the corporation Provides service. (c) an provide a staff of volunteer professional and lay persons coordinated by a salaried director who would be available to provide volunteer staff support, counseling, medical, and legal infor- mation a,nd be a representative in the community for the corporation. (d) To organize and provide community education and resource services in the area of rape and sexual. assault. The foregoing amendment of articles of incorporation has beers duly approved by the board of directors. The foregoing amendment of articles of incorporation.has been fully duly approved by the required vote of members. l s Aida 1[ughes, �`sideat Mary La: O'Neil, Secretary The undersigned declare under penalty of perjury that the natters set forth in the foregoing certificate are true of their own know- ledge. Executed at n, o i `.4 on f k� V/j/ t l4 /i /f - LC Aida Hughes, Pre6dent Mary Lou O'Neil, Secretary J ti 7 0 9 10 11 12 13 14 15 :1. G :1.7 18 ].9 �0 21 2, 23 24 25 26 ?1 i 20 2.9 30 32 111rn1 A. (11ArrnN4 4 00h"RY AT I.A1Y ARTICLES OF INCORPORATION Qurliv ►,r rye a� iM CJ�11121�:IdONT YOUTH RHOURCES CROUP a a, aI,ar1," Sn :rV�,�ry ,,I 61r,ro 01 r,rrlfn,nr,r MAN ? .j jg71 Illitllrt,} C. Y,PRESENTS:. flltll; /!yr il,, ;,r�rrt:lry nl 5te10 NOW ALL MEN BY THESE oy E. OSC/1,17 JOI(I- IS014 U,ipuly That we, the undersigned, all of whom are citizens and residents of the State of California, do hereby voluntarily associate ourselves together for the purpose of forming a corpor-- ation under the General. Non-'Pr.Ofit Corporation Law of the State of California, and we do hereby certify: r 1 Q' T That the name of the said corporation is: CLAREMOUT YOUWH IZFSOURCES GROUP. SECOND That the npac.i.f.ic purpose for which said corporation is formed is to establish a center ill the City of Claremont that' would provide advisory and counselling s0rvi3OE; in a conVerli.e"L and centralized location, available to meet the local youth needs on a 24 -hour basis. The corporation will have the -following spe- cific purposes and powers: (a) To exist- as a non-profit corporation under the provisions, of the General. Von- Profit• Corporation I.,aw pur.su.-int to Subdivision (c) , Section, 9300, Corporations Code of California; (b) To provide Z readily available listing of reference services of all of-the various resources and agencies in the geographic area that offers special and general service, to youth; (c) To provide a staff of volunteer professional c and lay people coordinated by a salaried resident director who c would be available to give counselling, medical and legal help upon demand from youth; _r (d) To or.ganizo and provides out aido sorvi.cas such r r G r� 9 10 D. 12 13 1.4 1.5 1.6 3.7 .1.13 1.9 ?,0 21. 2211 23 24 2 rl ?G 27 28 29 30 33. 37 nniWit r A. n FAernnn as reconcilicitioil L,.o -jlli, nt1c1 field workers; (c) To establish n pr- Ogr.7m of invesLigaLion, selection an(1 evl-I.tl-lti.UI1 of persollllel aURclled to the organiZati01 so as to assure the al.),I i.ty and competence of t}se personnel to properly execute t 11c tasY.s 7ssiyllecl; (f) To esLablis11 a physical location to house the activities of H10 corporation; (g) To adopt and establish bY- -laws and make rules and rclgulations deemed neer.ssarY -Md. expedient for the MI Ma c1ement f of the corporate affairs in accordance with the late and not- sistQnt- with those Articles of Incorporation; (11) To purcllIre or otllerwise acq- ,jjr_e, bald, improve and maintain, buy, sell, ]_e�7se, mortgage a11c1 1lypot10eat-e, real and personal property, :111(1 hold title thereto in -fee simple or in trust; M TO borrow money and 1:0 enter into, male, per- � form and carry oast: ok every kind, for any lawful Purpose, wi.tllbtlt- limit as Lo al3lounL, wit)'- any person, firm, association or corporation, municipality, county, state, or government; (j) To do any and all Other acLs in harmony wit-11 the by -laws L11ai: ar.o not inconsistent with the l�lws of the State of czllifornia which Iaa7y b(1 done by cor.poraLi.ons lawfal_lly organized under the Laws of the State of California; (k) Notwi.tllstandin.g any of the above statements or purposes or powers, this corporation sliall not, except to an insub- st Antia,l degree, engage it' any activities or exercise any powers that are not in furtherance of the primary purposes of this cor- poration. THIRD That Elio principal office for the transaction of busine of the corporation sll<111 be located in the Country of Los Angeles, State of cal.l:forni.a. 7 1 2, 3 4 5 G 7 ±3 �J 1.0 1. 13 14 .1.5 16 1.7 I 20 21. 22 23 24 25 26 27 28, 29 30 31. 37 7tn brnf AvrAr /ppp AYlOn,JC= Y AT LAW UulZ7,' l The number of trustees 'shall be five (5) , and the games and addresses of the persons who are to act as the first director of Lila corporation are! STEPHEN DAVIS 2021 N. Miramar Pomona, California J."RNST0111 LINKER 964 Vanderbilt Claremont, California i2C)13ERT LOWMAN 217 W. 12th Street claremolit, California I3A R13AILN STOUT 1130 Hillsdale Claremont, California MICHAEL L WALSH 135 W. 9th.Street• Claremont, California The number of directors may be fixed or changed from time to time by an amendnent- of tho Articles of Incorporation of the corporatic or by an amendment of the By -Laws of the corporation adopted by the vote or written assent of the members of the corporation entitled to exercise the majority of the voting power, or by the votes of the majority of a quorum at 7 Ineeting of members called pursuant to the 33y -Laws. The persons who are directors of this corporation from time to Lima shall be its only members and on ceasing to be a director of the corporation, any such person sisal; cease to be a member. In the election of directors, each member of the corporation shall be entitled to one (1) vote for each office filled. The directors of the corporation shall have no liability for dues and assessments. Fl1,TiI That this corporation shall have no capital stock and there shall be but ono class of membership, as provided by the by- laws of this corporation which provide for the qupli.fication of membore, tho mode of election or appoint-mont, and tho Corm of 3 rJ 9 10 1.1 12 13 14 15 16 1.7 18 19 i 20 21. 22 2 24 2 26 27 20 29 �►cltninistt al:ion, atul any other. regulations as tttay be nacess: try or. Proper for the mzzi7cjentent of the affairs of the corporation. This corporation does not contemplate pecuniary gait, or profit; to its 1110111bors, and during its existence, no part- of the not earnings of the corporation shall inure to the benefit o C any i.nd iv.i.r1,ta 1 . 'rho property of tho corporation is irrevocably dedicated to charitable purposes, and upon liquidation, dis solut•io; or abandonmdnt, tiro proporty Will not inure to the betzetit of any privato person, tart shall be distributed to a non - profit Rand, foundation or corporation that is organized and operated exclu- sively for charitable purposes and that has established its tax �xnmpt status under_ Sec tioa:s 501 (c) (3) of the Zntern�-el. Revalue Code in Section 23701 (d) Of the Revenue and Taxation Code of the .StRto of California. SEVLN'E'EE That the corporation is not being formed out of any existing Unincor.por.ated association, IN'WITNE:SS .MIE RL•'OF, we, the undersigned, ' who are a1.1•of the directors named herein, have hereunto set our hands this d a o f` f ,, 19 7 0. r +r s'1'LM09 DAVIS 7 jf EST UKI;JIq IC:It �`•,:: � .� � 1, ROBERT W11MAN 30 31. 3? / 11nnn.r A. n 1Arrmm A nn"nnT AT I.%w A44 TA1,1( Avitr111K C1�4Ti \17117. NAT10HOkl 4.14134 4 k311REt RA 3'1'UU'C _ ' MICHAEL WALSH 3 rJ 9 10 1.1 12 13 14 15 16 1.7 18 19 i 20 21. 22 2 24 2 26 27 20 29 �►cltninistt al:ion, atul any other. regulations as tttay be nacess: try or. Proper for the mzzi7cjentent of the affairs of the corporation. This corporation does not contemplate pecuniary gait, or profit; to its 1110111bors, and during its existence, no part- of the not earnings of the corporation shall inure to the benefit o C any i.nd iv.i.r1,ta 1 . 'rho property of tho corporation is irrevocably dedicated to charitable purposes, and upon liquidation, dis solut•io; or abandonmdnt, tiro proporty Will not inure to the betzetit of any privato person, tart shall be distributed to a non - profit Rand, foundation or corporation that is organized and operated exclu- sively for charitable purposes and that has established its tax �xnmpt status under_ Sec tioa:s 501 (c) (3) of the Zntern�-el. Revalue Code in Section 23701 (d) Of the Revenue and Taxation Code of the .StRto of California. SEVLN'E'EE That the corporation is not being formed out of any existing Unincor.por.ated association, IN'WITNE:SS .MIE RL•'OF, we, the undersigned, ' who are a1.1•of the directors named herein, have hereunto set our hands this d a o f` f ,, 19 7 0. r +r s'1'LM09 DAVIS 7 jf EST UKI;JIq IC:It �`•,:: � .� � 1, ROBERT W11MAN 30 31. 3? / 11nnn.r A. n 1Arrmm A nn"nnT AT I.%w A44 TA1,1( Avitr111K C1�4Ti \17117. NAT10HOkl 4.14134 4 k311REt RA 3'1'UU'C _ ' MICHAEL WALSH i' STATE OF CALIFO RrI.Ln . COWITY OF LOS ANG[. LI:S ) 311 .a.G 1.7 �.8 ?0 2:i. 23 5 27 28 29 30 7 3 2, rin,lrnr A. Olnrrn„rr All nnfrf{Y A7 LAW - ff4 YAt,f AVltfr VIC Cl.An rwnlrY, . rtAl7(,frRL l•tACA S Ottir •:._ �' 1970, before we, .n Notary Public ill and for Said �ctiunty and state, personally appeared Sr!'i:I'NGN DAVIS G ' PRE STOH -LINKER, RUi31;RT L0101A1;I, DAnDARA STOUT at'd. MICHAL•'L WALSII, kIiOwn to me to be the Persons whose names are Subscribed to the 8 foregoing .A1r,L•icIns of IncorporaLi.on,.. and acknowledged LO me that 9 they OXecuLed Lhn s. tune_ :I.O WITNESS my hand and Official seal. �.�, rsa +rrrmf.nr+irrme awr�rt�.rr,y +hsn.,r, Y7fayn rw.hfll'1+7tvu eYrpr JAYMR S 1N. GRAY i - � �L •S�.lr .;, NOIAlrT r'llPtlg —. CALrr(MUTA ,�;:v`! .L'.�: ,.., .,,� ,� -� �,•• .r /,•, 7•Y ` ]!1' /I; rnrrrrfrAt nrrlrt. 17r t WS MfnrtrS l:flffirFY ' � //% - /^ -. !/ JAYM S W- 1 GRAY 'ry1 ,A1 `F C( r1y Gnrurnissirtn F)r�ir05 t•;ay 23, 1!112 t•nt►rbs'ffUtsrl �1tJ1 :�;1xaYK.h�+.r.ufa,4'�vi[,'�l.t _L l'J�7nCtZer .a.G 1.7 �.8 ?0 2:i. 23 5 27 28 29 30 7 3 2, rin,lrnr A. Olnrrn„rr All nnfrf{Y A7 LAW - ff4 YAt,f AVltfr VIC Cl.An rwnlrY, . rtAl7(,frRL l•tACA S z APPENDIX E CERTIFICATE OF AHENDHFN'T OF ARTICE.FS 0'F INCORPORATION ENDORSED FILED in the oilkg Of tip+ 5raatory vi Srote or rho vn" or czr'�r� HoYI51984. WRCH FONG EU, 5r:refrrrY of SMe By JAMES E. HARRIS Cl -pvfy A11)A 11 lit,l1E S and 1.1AR -Y LO 1.1 O'NE1I, certify t11at: 1.. They are the president aril the secretary, respecti.vCly, OF CLARE MONT YOIyI'El RESOURUS GROUP, a Ca i f.oroin Corporsti.on. 2. 'I'll,? FIRST Article of tl +r: Srtirl.es of incorporation of this corporation is amended to rearl ns follows: '1'hP ri�trriP. of the said CC)rllr%ri]t:J ^.'•3 is: project Sister Sexual. Assnul.t Crisis Services. :3. The SEC01.11) Article of the nrtir.les of incorporation of tits corporation is amended to read as follows: I'h;it mite see+ iFic prrrpnsP for w11 ir_h sairi corporation is formed is to provide crisis cnimse.l ing services, victim Rrivocar'y, :inl conrrnrrn.ir.y reFerral.s to vic1:111rs of rnpe nriri sexurit nssnult, and t:hei.r f<tmi I i .-s ilia -pPci.Eic purpose for which corporsr: i.r�rt i.s f:ormPd is to Pr uirl" roininiiniry edi.rration =is to the reIgnns tar the or_r,tirr,�ncps of rspe and sexila1. aS'San1.r. and i.ts preVPnti.r }�t. 1'hP eorpnr%ition will It ive the f 0 lowing sp�r_i f ir_ purE,nGes ;ind powers: ( h ) To provide a read1.1y 1vaiIA1)I.e IISti.ng aE reference services OF all the various resources anri zigenci.es i n the geographic area tlint tine corporation provides service. (r) 'i'o pr -vide a Gt:ifF of voturitePr proEess.ion:il ani Iny . persons coordinated by a sritaried dirPcr.r3r who wotuii bR availrible to provide volunteer sr.af f support, Cgt1n., ?ling, rnedir.al, and legal. infor- mFition Ind be a representative in the comrnuriity for the corporati.nrt. (il) To nrg<snizr' anri provide r0rnrnrrnity erlur_ittion and resource services in I:IrP arc. :s of rape and sexual Bissau 1 t . r foie8oi.rig ainenl Ill e11t of Rrticlps nE irir.nrparatinn I +ir h"Ari curly approved by the hoard of directars. 5. The foregoing amendment of ;irtictes of. i ricorporat.ion has been FuI I.y duly approved by the ,rerii.rired vor.e of members. Internal Revenue Service P.O. Box 2508 Cincinnati, OH 45201 Date: JUL 12 2001 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766 -1560 Dear Sir or Madam: �.a Department of the Treasury Person to Contact: Vaida Singleton I D# 31 -03018 Toll Free Telephone Number: 877- 829 -5500 Employer Identification Number: 23- 7116161 This is in response to the amendments to your organization's Articles of Incorporation filed with the state on April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determination letter was issued in February 1972 that recognized you as exempt from Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you Have any questions, please call us at the telephone number shown in the heading of this letter.. Sincerely, Cin Westcott Manager, Exempt Organizations Determinations PROJECT SISTER FAMILY SERVICE, S (A California Nonprofit Corporation) Audited Financial Statements for the Year Ended June 30, 2071 MAW SISLEW �sei m�u e�s 1Eh6'14"1A MILIB IU Ski fklaEA sSiNelIEY I \ PROJECT SISTER FAM LY SERVICES (A California Nonprofit Corporation) TABLE OF CONTENTS June 30, 2011 P. age IndependentAuditor's Report ...... ............................... ................ ....,...........I.............. 1 -2 ............. Statement of Financial Position ..................................................................... ............................... 3 Statementof Activities ... ............................... .............................. ............................... 4 Statementof Cash Flows ..........................................................................:...... ............................... 5 Notes to Financial Statements ................................................................... ............................... Schedule of Expenditures of Federal Awards .............................. .................... 9 ...................... Schedule of Expenditures by Cost Category - CEMA Grants ................ ....................... ................ 10 Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards ...................... ............................... 11 -12 ...................... Schedule of Findings and Questioned Costs ................................................... ............................... 13 Schedule of Prior Year Findings and Questioned Costs ................................. ............................... I4 01 roll ; B U S I N E S S C O N S U L T A N T S A N D C P A s INDEPENDENT AUDITOR'S REPORT Board of Directors Project Sister Family Services Pomona, Califfimia We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2011, and the related statements of activities and cash flows for the year then ended- These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted audit in accordance with auditing standards generally accepted in th. United States of America and Governmeni Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the .financial statements are free of material: misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements- An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2011, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated November 30, 2011, on our consideration of the organization's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this reporting in considering the results of our audit. -I- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.857.7300 1 fax 626.8. 7.7302 1 E -Mail INFO @VLSLLP.COM ; Web WWW.VLSLLF.COM Board of Directors Project Sister Family Services Our audit was performed for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part of the basic financial statements. The supplementary schedule of expenditures by cost category - CEMA (California Emergency Management Agency) grants is presented for purposes of additional analysis and is also not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements themselves, and other additional pmcedures in aernrdanor with o+�d.it;r,n r ±ynr��rrl� A„a..it., a' L- sr_r._j ••� v .. FI—I tcu) n1.virNi{;.0 111 y6r1r. U[IllG4 States of America, In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements taken as a whole_ November 30, 2011 -2- t sR.acii''r X T !�' ' -'0 VICENTI, LLOYD & STUTZMAN LLP r � CURRENT ASSETS; PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION June 30, 2011 ASSETS Cash and cash equivalents $ 334,193 Grants receivable 67,457 Prepaid expenses 8,001 Total current assets 409,651 NONCURRENT ASSETS: Deposits 8,539 Equipment 101,036 Furniture and fixtures 24,061 Accumulated depreciation _ (100,786) Total noncurrent assets 32,850 Total assets $ 442,501 LIABILITIES AND NET ASSETS CURRENT LIABILITIES. Accounts payable 26,086 Accrued liabilities 201529 Total current liabilities 46,615 NET ASSETS: Unrestricted 395,886 Total net assets 395,886 Total liabilities and net assets $ 442,501 The accompanying notes are an integral part of these financial statements. PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF ACTWITIES For the Year Ended .Tune 30, 2011 REVENUES AND PUBLIC SUPPORT: Federal and state revenue $ 471,535 City revenue 9,483 United Way 1,847 Contribution revenue 521,429 r uuuj u�aiie rcvenuc 23,576 Interest revenue 176 Program service fees 47,551 Total revenues and public support 1,074,598 EXPENSES- Program services 735,812 Management and general 97,574 Fundraising 12,836 Total expenses 846,322 Change in net assets 228,276 Net assets - beginning of year 167,610 Net assets - end of year $ 395,886 The accompanying notes are an integral part of these financial statements. -4- • " PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH FLOWS For the Year Ended June 30, 2011 CASH FLOWS FROM OPERATING ACTIVITIES: Change in net assets $ 22$,276 Adjustments to reconcile change in net assets to net cash flows provided by operations: Depreciation 1 FS4 (increase) decrease in operating assets: Grants receivable 29,468 Prepaid expenses 6,595 Deposits 1,913 Increase (decrease) in operating liabilities: Accounts payable 13,231 Accrued liabilities 342 Net cash flows provided by operating activities 282,381 CASH FLOWS FROM INVESTING ACTIVITIES: Purchase of equipment � 26,86) Net cash flows used by investing activities (26,867) Net increase in cash and cash equivalents 255,514 Cash and cash equivalents at beginning of year 78,679 Cash and cash equivalents at end of year $ 334,143 SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid $ 231 The accompanying notes are an integral part of these financial statements, -5- PROJECT SISTER FANCILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2011 NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES- .Nature of Activities - Project Sister Family Services (the Organization) is organized to provide assistance to child and adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities. Services are provided through a 24 -hour crisis assistance hotline, counseling and support groups, community outreach, education and self - defense instruction, and other services. All services are provided regardless of race, sex, age, reliuinus Reliefs, di zability r%r cotvimi nrian#atinn Basis of Presentation - The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor- imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets - Net assets not subject to donor - imposed stipulations. Temporarily Restricted Net Assets - Net assets subject to donor- imposed stipulations that may or will be met, either by actions of the organization and/or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from restrictions. Project Sister Family Services had no temporarily restricted net assets as of June 30, 2011. Permanently Restricted Net Assets - Net assets subject to donor - imposed stipulations that they be maintained permanently by the organization. Project sister Family Services had no permanently restricted net assets as of June 30,201 L Contributions and Contributed Services - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2011 the value of in -kind contributions meeting the requirements for recognition in the financial statements was $63,828 and has been recorded as part of contribution revenue. Use of Accounting Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Actual results may differ from these estimates. PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL. STATEMENTS June 30, 2011 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) Equipment, Furniture, and Fixtures — Fquipment, furniture, and fixtures are stated at cost and depreciated utilizing the straight line method over three and five year periods. Project Sister Family Services' policy is to capitalize any assets greater than or equal to $1,000 which have an expected useful life greater than one year. Income Taxes - Proiect Sitter Fami Iv CP.rvinPc is a nnn -nmrif Pn+ifa av --i A--- - ---.. - -- - --- -- - -- r-- --W11A "I%V F QYS11%,1LL ui income taxes under internal Revenue Code Section 501(c)(3) and California Revenue and Taxation Code Section 23701d. The Organization has evaluated its tax positions and the certainty as to whether those positions will be sustained in the event of an audit by taxing authorities at the federal and state levels- The primary tax positions evaluated are related to the Organization's continued qualification as a tax- exempt organization and whether there is unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions are more likely than not (>50 %) of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are required. The Organization files informational returns in the U.S. federal jurisdiction, and the state of California. With few exceptions, the Organization is no longer subject to U.S. federal, state, and local examinations by `-Y. authorities for years before 2006. Cash and Cash Equivalents - For purposes of the statement of cash flows, Project Sister Family Services considers all highly liquid investments with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through November 30, 2011, which is the date these financial statements were available to be issued, have been evaluated. There were no subsequent events requiring recognition as of June 30, 2011. NOTE 2 - CONCENTRATION OF CREDIT RISK: Project Sister Family Services maintains several bank accounts with one institution. The accounts are insured by the Federal Deposit insurance Corporation (FDIC) up to $250,000, At June 30, 2011, there were no amounts in excess of the FDIC limit. -7- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2011 ]MOTE 3 - LINE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Bank of America. The credit line has a variable interest at the reference rate plus 3.35 %. Project Sister Family Services had no outstanding balance at June 30, 2011. NOTE 4 - FACILITIES RENTAL AGREEMENT: Project Sister Family Services entered into a thirty -six month lease agreement commencing November 1, 2007 and terminating October 31, 2010. In August 20I0, the Organization extended the existing lease for another thirty-six months commencing November 1, 2010 and ending on October 31, 2013 for a monthly payment of approximately $5,588. During the year ended June 30, 2011, rental expense under the lease was $67,050. The minimum lease payments are as follows: June 30, Amount 2012 $ 67,050 2013 67,050 2014 2 ^2,350 Total $15LM -8- SUPPLEMENTARY INFORMATION PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended June 34, 2011 Pass- Through Federal Grantor/Pass- Through Entity Identifying Federal Grantor/Program CFDA Number Expenditures U.S. Department of Justice: Pass - Ll ough Program From: California Emergency Management Agency (CEMA)- Law Enforcement and Victim Services Division Sexual Assault Section RC 10221325 16.575 N/A $ 275,319 Total U.S. Department of Justice 275,319 U.S. Department of Housing and Urban Development: Community Development Block Grants Piss- Through Program From: CkyofPomona 14?1$ 1+tiA 3;E70 City of Chino 14.218 N/A 2,320 'City of Baldwin Park 14.218 N/A 4,720 City of Rancho Cucamonga 14,218 NIA 8,441 City of Whittier 14.218 NIA 2,000 Total U.S. Department of Housing and Urban Development 20,701 Total Expenditures of Federal Awards $ 296,020 NIA - Not applicable and /or not available See independent auditor's report. -9- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF. E3WENDITURES BY COST CATEGORY - CEMA GRANTS For the Year Ended June 30, 2011 Grant Identification Numbe r RC 10221325 Total Federal. State Local Match Expenditures Personnel services $ 179,654 $ 53,575 S 55,058 $ 288,287 Operating expenses 95,665 7,870 - .103,535 $ 275,319 r$ 6i,445 `$ 55,058 $ 391,822 See independent auditor's report. -10- VICENTI + LLOYD 4 STUTZMANLLP B U S I N E S S C D N S U L T A N T S A N D C P A s REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLL4NCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE T T Am17. nnF F� � n�,�ui rep n iiwi iii r v O� it,"Y1JL" j The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services (the Organization) as of and for the year ended June 30, 2011, and have issued our report thereon dated November 30, 2011. We conducted our audit in accordance with auditing standards generally accepted in the .United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United Strops. Internal Control Over Financial Regortin In planning `and performing our audit, we considered the Organization's internal controi over financial reporting (internal control) as a basis for designing our audit procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control was for the limited purpose described in the first paragraph and was not designed to identify all deficiencies in internal control that might be significant deficiencies or material weaknesses and, therefore, there can be no assurance that all such deficiencies have been identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses. -11- 2210 1", Route 56, Suite 100, Glendora, CA 91740 Tel 526.857.7300 1 Fax 626.857.7302 1 E -mail INFO@VLSLLP.COM I Wab WWW.VLSLLP.COM r j' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Complianoee and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non - compliance or other matters that are required to be reported under 1 rA17AMHiNA NI �flnlfYlf lT . \' /hn�ha.fYn vv•vr r••ve •tanwsr +r� W�.srsuuri uu. - This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass4irough entities and is not intended to be and should not be used by anyone other than these specified parties. November 30, 2011 -12- VICENTI, LLOYD & STUTZMAN LLP ♦ ( . -f PROJECT SISTER FAMILY SERVICES (A California Noreprof'it Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2011 There were no findings noted for the year ended June 30, 2011. -13- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS June 30, 2011 There were no findings noted for the year ended June 30, 2010. -14- Recreation Subsidy Program City of Baldwin Park FY 2012 -2013 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. 626 813 -5269 (Previous Year Allocation): $16,700 CDBG Amount Requested: $ 25,000 Other Funds: $ 10,000 Total: $ 35,000 (Please attach a copy of your proposed, budget) Project Description: The Recreation Subsidy Program provides children of low- moderate and to very low income families in the community with a subsidy that will allow them to participate in organized youth sports Rrograms and recreation classes. Currently, the City offers 70% of a child's re istration flees in an amount not to exceed $100.00 per child regardless of family size. Staff requires that all participants provide proof of address and income verification. The Recreation and Sports Subsidy program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The entire amount of $25,000 will go directly to artici atin families. The department absorbs the remaining costs and /or expenses for utilities, materials and supplies, building maintenance outside printing expenses, and part time staffing. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: 175 Individuals or 0 Households For CDBG Department Use Only: Recommendation: Approved 0 Deny $ National Objective / Eligible Criteria Comments: Reviewed By: Approved: i~_ Redeemer Food Bank APPLICATION CHECKLIST ORGANIZATION Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at _(626) 960 -4011 ext 3541496.. 1. _,/ APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) BOAvn OF n1DI =C-TO Rc AFFID IT IJIJ 1 \V Vi VIf \1.-.V 1 VI v 1 IL V 1 l 4. ORGANIZATION BY -LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND. PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 22 2011. Applications must be submitted to: LA Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 EPTE THAT BEEN ALTERED FROM ITS ORDINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: e�.•e�- e.r�►eeer F ,k Agency Address: 5 - J -- - Address 4 Street N City Zip Code Administrator: c v\ 0\. T\Qics Title: � :,uc CAN c Administrator Telephone: Fax: (D)t-,- Administrator Email: exric, ,Ayry -c& -i 9 - • c_o\wl _ Project Site Address: _- ?°?,ct Number' Street city Zip Code Project Manager: C�ceVc,. Title: „ n,\ ca <v ',c 1mr Project Manager's Telephone: (yQ(c,SQQ-F q5 ,b5Fax: Project Manager's Email: Ce2u \cop P- \J V p . C-Om Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Has the Agency previously received funding from the City of Baldwin Park? X _ Yes (if yes, number of years) No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 15.0 ()(,) . CCU Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Sae comma. fuJ,, Rcas ,. A -spw Ai4 - `Sy - OL __ki \ ti j.r - 4�. _ F r Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). r w"�4- '\ri O emmAA r, fL -5- Redeemer Food Program Baldwin Park, CA History • The Redeemer Food Program has been assisting the needs of the low- income individuals and families in the community of Baldwin Park for over 23 years. • It is the only food bank in the City of Baldwin Park Scope of Services • The Redeemer Food Program provides food assistance to individuals and families in the community that are described as: - Low Income - Seniors living on fixed- income - Hard- working low- income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - Homeless - As well as others suffering from hunger and malnutrition • The food program assists over 700 Individuals/ 175 Households each month • Due to economic hardships, the program now offers food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. • For those unable to reach our facility: -- Feed the City program delivers food & food boxes to the needy that otherwise have no transportation or means to reach the facility Beneficiaries The program identifies those individuals and families in the community of Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. With the funding support from the City of Baldwin Park, the Redeemer Food Bank has been able to: Increase the number of families served by as much as an additional 40 families a week. • Provide all applicants chicken, sausage, fish, beef, potatoes, bread, etc. which was limited before. Provide additional perishable food items such as, produce, dairy products, ice cream, meats, cheese, etc. • We have not had to turn anyone away THE WORD IS OUT! The Redeemer Food Bank been able to meet the needs of the people with the help of the City of Baldwin Park. We receive applicants from referrals such as: — 211 (2 -1 -1 is an easy to remember telephone number that connects callers to information about critical health and human services available in their community.) — City of Baldwin Park/Family Service Center — Other Churches — Welfare Department — Other applicants — Word of mouth This year we expect to reach more families than ever before by providing • Additional food distribution days • Having a healthier foods to select from • Counseling Services CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required.. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes RR If yes, does your intake sheet and supporting documentation obtain the following: I Name I. 2. Address Yes No Yes X No. 3. City in which client last resided. Yes -_ No. 4. Number of family members. Yes X No. 5. Total family (household) income. Yeses No. 6. Ethnicity Yes Y, No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Print Name Signature Title of Officer Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the Projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711111 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS Q1 �J NON- BALDWIN PARK RESIDENTS -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers VV1lici i further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) �C - The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- G? W m w `C. a� moo/ i^i T A c� H _ � O O _ e� .. O U. O O d cL 0 co M m T CD cm N IL M U � t� a UU F- cD c w fx3 M c e� U) w �L cc P- 2. r rW 0L O d 0 U3 0 T d t� a r.- m U t" m C*4 in UU U F- cD c w fx3 M c e� U) w �L cc P- 2. I I I 0 t� I 0 42 O d d m a a Q O 0 to LL MA 4 4) ��' t4 �_ i O (D CJ L 4} -� �' U N U !if G cl=vU m Q �Nc'74L6COI-�OD m I I I 0 t� I 0 42 d d m Q O 0 to 4.1 N E 45 ❑ 4) ��' t4 �_ i O (D CJ L 4} -� �' w 0 M in W U) a w IL N O N C a x w a c e� L Q. r� �� as V ! rib r6 O r LL al m L N CO) -0 CL Qi O °- .00 r&. I �� U U al 4 V _ r �, (n � J� m 0 — jr tm U- c L CL O L 3 (0-0 cA;e 00 S a. M o N UU m � J_ d E T CU CL �+ 0 CD E2 CL j U J LU CD Q x Q) : n� - •� . =3 CO M S--' � � `J �/�� iN ui E C a) L-- Cl) � � ,'�� �- L E c _ O 0 N :3 U) E CCU O W O O N Q 0 � � N � � � � 0 - - � CL CD m iFE ° O 0 0 c Q 0 0 is N 0 I- :2 O 0- Mi U U - ❑ r N C6 d' 6 C6 i` 00 m O r-- N M O _ BOARD OF DIRECTORS Please list names of members and officers of the Board of (Attached an additional sheet, if necessary). If there are membership after the request is submitted, the City of Baldwin writing. Directors of this Agency changes in the Board Park must be notified in Name Title Term Expires. 4.tc Murcti min,, ��� 6. 6. 7. 8. Name of Executive Director Q6, \ (� . CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11= AGENCY CERTiCATION As the Executive Director, or duly authorized representative of I certify that the applicant is fully capable of ft This application is submitted to provide the stated in this proposal. If this proposal is relevant federal, state and local regulations City of Baldwin Park, will be adhered to. cL%Ty\ (Agency), filling its obligation under this proposal. services for the City of Baldwin Park as approved and funded, it is agreed that and other assurances, as required by. the I certify and declare under penalty of perjury that the information provided in this application is true and correct. �vv `fir Y1�c � Print Name Signature ( - oaCz ciw - C,5b� Phone Number VltA_ 1P (Cara N Email Address -12- Title of Officer \�(_M _1 Date c>r 10hue mgr Constitution and BY -Laws Affiliated with The General Council Of the Assemblies of God and Southern Pac* #ic . Latin American District As approved by the Membership of Church of the Redeemer On October 24,1999 October 1999 CONSTITUTION AND BY -LAWS CHURCH OF THE REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, LATIN AMERICAN DISTRICT COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THEREFORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, as a local church under the headship of the Lord Jesus Christ, with customs and traditions o- V alFgehcal Pe "tecostal Chr stia_ndty; arid, in these premises, the follo-wing Constitution and By -Laws are adopted: CONSTITUTION ARTICLE ONE - NAME The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or"' corporation", though this corporation may by special. resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every horn -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes- Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct.business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith As Tenets of Faith, this church accepts the Holy Bible as the inspired and revealed Will of God, the all - sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OF FUNDAMENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By-Laws, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self- government, the prerogatives to choose its own Pastor, and, by action of its membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, and to transact all other business pertaining to its life and conduct as a local church, according to Holy Scriptures and as hereinafter in This Code of Constitution a1L By -Laws provided. Section Two: General Powers This corporation shall have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOD Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council ", respectively, or collectively referred to simply as "Assemblies of God ". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By -Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution 2 This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to religious purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing or providing for the debts and obligations of this corporation, the remaining assets shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF (SOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) ofthe T,Tnited States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non -profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance - If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20 %) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the 3 church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Six: Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ARTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNCIL Section One: The Board of Directors- Name, Number, Authority The Board of Directors of'this church shall be known as the Church Board or the Board of Deacons, and shall consist of ir_IN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent. by mail to each active member at his or her address of recoi;d, at. least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three - fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY -LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its deliberations, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established rules of order, or otherwise M governed by the parliamentary authority of the current edition of Robert's Roles of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE TWO - MEMBERSHIP Section One: Members There shall be but one class of regular active membership of this church, the qualifications and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3 -7; 1:12, 13; I Peter 1:18 -25). B.- Water Baptism by immersion Qvlatt. 28:19; Coll. 2.12) C.- Evidence of a consistent Christim He (Rom. 6:4, 13:13; Eph, 4 :17 -31, 5:2, 15; I John 1:6 -7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G.- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall. be accepted as a member within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Stan' and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and the Secretary. if a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six:Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the church. If such member so notified does not in writing formally request restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shall be L EaVA a-tIc y terminated lFl vm a membership or he v hm-c- y without fixther notice required For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the C church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. ARTICLE THREE - DISCIPLINE OF MEMBERS Section One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18 :15 -1.7;1 Cor. 5:9 -13;11 Thess. 3:11 -15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Sectioia x'h v: Suspension and ]restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. 1` Section Three: Requests for Restoration, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Boaard, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Board shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the.Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. 7 ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A.- The Pastor - Because the church recognizes the leadership of the pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His life and conduct shall conform to the following Scriptures: I Timothy 3 :2 -7; Titus 1:6 -9; I Peter 5:2 -3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shah serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this church, or provide proof that he or she has a current application for such credentials pending with the District Council. In event an individual serving on the Pastoral Staff is in a non- ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged. 62randLather clause for pEgsent pastors C.- Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; I Timothy 3:5 -12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born -again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the ' religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful., disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic :interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal 0 rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By -Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex- officio member and overseer of all committees, departmerrts and programs of the church. He shall provide for all the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this church without his approval. The Pastor shall perform such other functions as are customary to the office of President, and as necessary to the proper discharge of his duties. B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice - President - When there is a vacancy in the office of Pastor (President), the Vice- President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice - Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice - President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice - President, and as necessary to the proper discharge of his duties. . D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, 9 and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice - President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) V�'ithout lir'iitilig the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of this corporation, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the naive of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By -Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may tail such meeting at any reasonable time, and quorum is not required. I,- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to thern, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective ME department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. AR'T'ICLE FVE - ELECTIONS AND VACANCIES Section One: The Pastor and Pastoral Staff A. In event of vacancy in. the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re- election of the Pastor shall be by vote of the membership, and such elections shall require a two- thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a ;quorum has been established. The Pastor's :initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving 30 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Two: The Church Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be filled autorrraticalA by the alternate ®f cer next in line, The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one -half of that number required by the Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice- President The Vice- President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice- President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section Five: Vacancies A.- The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such term, or it may be terminated in manner provided in the paragraph following. Re- election of the Pastor shall be in accordance with provisions found elsewhere in these By-Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of Cod, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. in event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B.- Other Officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section One. Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 . (I) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the. Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C.- Right of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1.- Devotional 2.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report b 7.- Committee Reports $.- Unfinished Business 9.- New Business 10.- Adjournment Section Three: Public Warship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lard's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board_ ARTICLE SEVEN - COMMITTEES, DEPARTMENTS AND PROGRAMS Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex- officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this corporation. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further . resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct super vision of the Pastor, v. =1'uch departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. however, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. ' B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. ARTICLE FIGHT - EDUCATION DEPARTMENTS - N®NDISCRTMIINATIGN POLICY Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre- school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This corporation shall not discriminate on the basis of Trace, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship or loan programs, or athletic and other school - administered programs. ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITIES Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property ofthis church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two- thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taping place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. ARTICLE TEN - FINANCE, RESOURCES AND DISBURSEMENTS Section One: Financial Resources This church shall be financed according to Scriptural. methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Matt. 23:23; Heb. 7:4 -9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem -necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Stag' should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10 %) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two- thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. ARTICLE ELEVEN - RESOLUTION AND ARBITRATION OF DISPUTES It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between Individuals W A. -Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them., the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B.- In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.-The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C.-The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the ]District Counca Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Nli.ssouri, for resolution according to such rules and regulations as he may set, and in accordance with the By -Laws of the General Council, as such By -Laws are now or from time to time may be amended. The determination made by the General ,Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE - AMMNDMENTS Amendments to these By -Laws may be made only by vote of the active voting members at a regular Annual Business A4reetin& or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By -Laws shall require a two - thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT State of County 0 . On— P /% before me,l/t��/I C�z Gil y l d� WE NAME TITLE OF OFFICER - E.G., JANE DOE, NOTARY PUBLIC" personally appeared S 6_1 Z� e- "' F SIGNER(s) personally known to me - OR - proved to on the basis of satisfactory evidence to be the person(s) whose name(s) is/ subscribed to the within instrument and ac- knowledged to me thatkelsheAmy executed the same in b4i§7`he.-/thzir authorized capacity(ies), and that by hj41her /tip T SHON W GtWLLEN I signature(s) on the instrument the person(s), COMM. # 1202874 30 W.YrMywPLIC- CALlFCSMA to or the entity upon behalf of which the i s L°s'wc*4%R .22,. acted, executed the instrument. � . Exyhes I,tox z2,.3�2 person(s) � THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHTr__� Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form, WITNESS my/l5an�i and SIGNATURE OF No. 5193 OPTIONAL SECTION t CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invaluable to persons relying on the document [ ] INDIVIDUAL N CORPORATE OFFICER(S) TME(S) ❑ PARTNER(S) LIMITED GENERAL ATTORNEY -IN -FACT TRUSTEE(S) LJ GUARDIAN /CONSERVATOR [] OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) 0PTIOWrL SECTION oiiiil TITLE OR TYPE OF DOCUMENT � � t? �l /�G�i�ele G%S NUMBER OF PAGES DATE OF DOCUMENT f 2 SIGNER(S) OTHER THAN NAMED ABOVE t)1992 NATIONAL NOTARY ASSOCIATION • 8236 R� ' - O. �k, CA�1309 -7184 _— ....r�ry > � - CA09NM py CERTIFICATE OF ADOPTION OF CONSTITUTION & AY -LA'WS BY MEMMERSHIP: THIS IS TO CERTIFY: That I am the duly elected, qualified and serving Secretary of CHURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By -Laws was submitted to the Membership and was ratified and adopted as the Constitution and By -Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN WITNESS 'WHEREOF, I have hereunto set my hand and affixed the official seal this date: BYLAW S- DOC9- 24- 99.DOC b Sze /'z �- iiJ 4 riG -/- C3 21 I Fly (rOMM. Exptes HN. 22, 2tt� y 539 2 CERTIFICATE OF AMENDMENT Of LI �11� ARTICLES OF INCORPORATION t AURELIANO FLORES and JOSEPHINE CASTILLO certify that- They are the president and secretary, respectively, of 1 le � of testa IGLESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2.- The Article of Incorporation of the corporation are amended in their entirely, to read as follows: ARTICLE I. The name of this corporation is- CHURCH OF THE REDEEMER OF THE ASSEMBLIES OF GOD ARTICLE IL A.- This corporation is a religious corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B: The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity, as a church , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation, C.- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1950 not otherwise applicable to it under. Part 5 thereof. ARTICLE III. A.- This corporation is organized and operated exclusively for religious purposes within the meaning of 4501( c ) (3) of the United States Internal Revenue Code - B: No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation. shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C: Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under 4501(c)(3) of the Internal Revenue Code, or (b) by a corporation contributions to which are deductible under 4170(c) (2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. I ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for paymen 4, of all debts and liabilities of this corporation, shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD; a California Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code 4501( c ) (3), or, if it is not then so existing and exempt, then to THE GENERAL COUNCLI. OF THE ASEEMBLIES OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to provisions of Internal Revenue Code 4501(c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tax exempt status under 4501( c) (3) of the Internal Revenue Code." 3. The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We further declare under penalty of penury under the laws of the State of CaJiforma that the smatters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 Aurelian Flores �Jepbme Castillo Incorporated on: August 7, 1962 California Corporate Number: 0437263 Pte'` Rral U. S. TREASURY DEPARTMENT 'r z INTERNAL REVENUE SERVICE .r- WASHINGTON 25, D. C. SFRViG4 IN R12PLY ftErM TO i:r:EO:5 JJi. AUG 3 11964 • General Council of the Assemblies of God 1445 Boonville Avenue Springf'ield,r-assouri 65802 Gentlemen: We have considered your request for a group ruling holding your subordinate units exempt from Federal income tax as organ- izations described ire section 501(c)(3) of the Internal Revenue Code of 1954. Our records, disclose that you were held exempt from Federal income tax under section 231(6) of the Revenue Act of 1921 on April 15, 1922. On September 14, 1935 you were held exempt under section 101(6) of. the Revenue Act. of 1934, which ruling was af- firmed under the Revenue Act of 1936 on April 27, 1938. On September 20, 1955 the District Director held that since sec - Zion 501(c) (3) of the -1954 Internal Revenue Code contains the same provisions as section 1.01(6) of the prior Revenue Acts, previous ruli -n;s are held to be applicable under the 1954 Code. Based upon the information presented, it is held that your subordinate departments, district councils, churches, Institu- tions, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exempt froxa Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You.and your subordinate units are not required to file Federal income tax returns so long as a -tax exempt status is maintained- It will not be necessary for you-and your subordinate units to f'il'e the annual information return, Form 990 A, generally re- quired of organizations exempt. under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(a) of the Code are applicable. [C W SEP ' 31964 GM PAL AE SECRETARrS OFFICE r _2_ General Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not liable for the taxes imposed under the Federal. Insurance Contributions Act (social security taxes) unless waiver of exemption certificates are, or have been, filed as provided in that Act. Inquiries about `the waiver of exemption certificates should be addressed to the ,strict Lii ector concerned. 'Lou and your subor donate units are not liable for the taxes imposed under the Federal Unemploy- ment 'Tax Act. For next year, and for each succeeding year thereafter, nlease send us the following information not later than forty- live days after the close of your annual accounting period: 1. Lasts showing the names and mailing addresses of your new subordinate units and the names and addresses of any units which have ceased to eadst or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. In lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the List or directory for this office and one copy for each district in which your sub - ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable in all respect to the new subordinate units. 3. A statement if, at the close of the year, there were no changes in your roster. -' -3- General council of the Asseanbl -es of God 4. "A statement of any changes in the character, purposes or method of operation of your organi- zation or those of your subordinate units. 5. Duplicate copies of amendments to charters or bylaws of your organization or those of your subordinate units. You should advise each of your exempt subordinate units of the exemption and the pertinent provisions of this ruling in- cluding the liability, if arty, for filing information or other returns_ The District Directors concerned are being advised of this action. Very truly yours, Chief, Exempt Organizations Branch i Department of the Treasury Internal Revenue Service OGDEN, UT 84201 GENERAL COUNCIL OF THE ASSEMBLIES OF GOD 1445 N BOONVILLE AVE SPRINGFIELD, MO 65802 -1894 Page I of 1 May. 07, 2002 LTR 11690 E GEN Number: 1678 Name Of Organization: GENERAL COUNCIL OF THE ASSEMBLIES OF GOD Tax Period Ending: Mar. 31, 2002 Form: SGRI Dear Taxpayer: Thank you for sending the annual supplemental information about your subordinate organizations as required by Revenue Procedure 80 -27 to keep the tax exempt status for your group. We have made the requested changes to your exemption roster. No - :further information is needed. If you have any questions, please call Ms. Moss at (801)620 -6348 between the hours of 7:00 a.m. and 2:00 p.m. MT or Mr. Cap at (801) 620 -7109 between the hours of 4:00 p.m. to 12:00 a.m. MT. if this number is outside your local calling area, there will be a long- distance charge to you. If you prefer, you may write to us at the address shown at top of the first page of this letter. Whenever you write, please include this letter and, in the spaces below, give us your telephone number with the hours we can reach you. Also, you may want to keep a copy of this letter for your records. Telephone Number ( ) Hours Thank you for your cooperation. Sincerely yours, Jolene Thomas Dept. Manager, Code & Edit /Entity 3 GENERAL INCOME 2008 $ 416,740 2009 $ 485,735 2010 $ 412,210 GROUP MINISTRY INCOME 2008 $ 78,678 2009 $ 109,222 20101$ $ 83,060 PERCENTAGE OF INCOME SOURCES ■Tithing /Gideon 68% 0 OFFeringlCapw lay ® Special Events 1% 0 Ministry 17% ® Bonds 4% ■ Rental 3% ® Mist. I% DISTRIBUTION OF INCOME ■ Salaries 36% 13 MortgagelTax 18% ® Insurance 40/6 0 Bld Operating Exp. 11% ® Office Operating Exp. 3% ■ Mission Support 28% INCOME STATEMENT Year Ended December 31, 2010 Unaudited Total ($) Total Income $ 495,270 Payroll Taxes Church Mortgage Insurance Property Taxes Building Operating /Maint Exp j Office Operating Exp. I Mission Support otal Expenses !etlLoss Income $ $ $ $ TATEMENT OF FINANCIAL CONDITION s of December 31, 2010 naudited Savings & Checking Investments Fixed Assets Total Assets Total ($) 166,961 18,878 85,512 18,059 6,763 55,446 15,040 141,226 5,009 512,894 (17,624) $ 10,039 $ 135,698 $ 4,852,833 $ 4,998,570 Current Liabilities $ 45,098 Long Term Liabilities $ 1,189,671 Toal Liabilities $ 1,234,769 Net Worth $ 3,763,801 �CD N CO flp v d � a) w m � 0 r s` ,a s U q r Cf) O N o IT 4e C) o o CR O O Q 17 7 V' C7 CA 1p q N O 9 O q O CD O N (D 1- m N t� �- (fl O Lo r C3 V) N r Cp C) r W M M LO m C7 Cf3 N C7 w O OD ti 0 N 'CY [- -7. I" N Co o I• Cn C? w C) CL CA C'7 I-- I W) c- C+7 CCU CID m Ln CV r "gf r 'gr N qr C'7 M M W OD (d W N 0 r Cp r N CC) r CO a z {D U a Z Z D 613, Vl� t�l 1-5- 401 tft- 6cy 613, 691 a> `@ C m Y U3 o Q Y U Cfl C U Q o v d (V U N r (� 7+ C t LL .:0 0 v m° xx a° t° co Z c @ z 0 Z) @ U 0 CO U U A LL Q U co c e w LU C7 Q LU @ Q � U U U a. CL Q LU W Z LU U U Q U. Q w = Q w U co U) LLB N U c a W N w n a U X LL 0 w w w Cll w 2 Q Q Q =L Q Q` rn a) a) a) a) a) a d x .2 2 2 2 2 U- 0) M CA M Ch M {d I o ti OD ti 0 Ce) M M m cn m l— CL 0 (D 4) 0 w M CL 0 CD CL 0 c U c 0 l� U 0 N 0 t6 U) im U a z {D U a Z Z D m It N O N Co m CA IRt V) LU rn a J d s c � r Cl N c r m C-) ea m Ci L d LU �L L s �.r y- of �s ,o v r O flD 1l- O to Nr O (D (O Ln N 6 6 t-� 4 O 00 M O O r qT a) CA N M I T O O O (D IT M to Efi tf# (fl E!9 E9 ER a) LL En U C w x y F is U o °? U CL a is N O U d U im v, F-- a� ( a !u �= a to Q 3 0 � Q y Z LU LLB t- m J � tp U Q J c a� X LU a) o Z 5, CL 4 -a fn N Z Q N ea J E H c 0 J U � C) F N � N Z w U) � Q O [— 1� to to (Q tD t+ ao m cn Mt m 00 a0 m co T r N 1+ N ea J E H c 0 J U � C) F o ?.,,i w; zl d' N Q N t0 aD to 0 3 a► Z In 0 i- Z U) � Q O J LU t�3 w Q O 0 al Z O J o ?.,,i w; zl d' N Q N t0 aD to 0 3 a► Z In 0 i- INCOME TOTAL INCOME EXPENSES $ 495,270 Salaries $ 166,961 Payroll Taxes $ 98,878 Church Mortgage $ 85,512 insuranGe - 18-059 Property Taxes $ 6,763 Building Operating /Maintenance Expenses $ 55,446 Office Operating Expenses $ 15,040 Mission Support $ 141,226 Miscellaneous $ 5,009 TOTAL EXPENSES $ 512,893 TOTAL NETILOSS INCOME $ (17,623) Santa Anita Family Service FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Santa Anita Family Service Agency Address: 605 Address S. Myrtle Ave., Monrovia 91016 Street City Zip Code Administrator:_ Fred Loya, Ph.D� Title: Executive Director Administrator Telephone: (626)359-9358 „ Fax: (626) 358 -7647 _ Administrator Email: fredloya (a7santaanitafamilyservice.orq Project Site Address: 603 Number S Myrtle Ave. Monrovia 91016 Street City Zip Code Project Manager: Amy Graley, MSW Title: Senior Services Program Director Project Manager's Telephone: 626 359 -9358 ext. 37 Fax: (^626) 358 -7647 Project Manager's Email: am santaanitafamil service.or Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). Santa Anita Family Service seeks to foster the well being of San Gabriel Valley residents by creating healthier families and communities through professional leadership and the provision of quality education, mental health and social service programs Santa Anita Family Service has provided these services since 1951 and senior services since 1975. Has the Agency previously received funding from the City of Baldwin Park? x Yes (if yes, number of years 12 ) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. See Attachment. Beneficiaries -- Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our target population is low income, minority elders. However, we serve an older adult, and disabledldependent adults age 18+. The senior and disabled/dependent adult care management program offers services that enable_ our clients to remain safely in their homes and within their communi . In addition, our services foster independence and autonomy. Describe any special characteristics of your client population. In addition to the characteristics mentioned above, our clients may be frail homebound, have chronic physical or mental illness. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries).. Reguesting that funding be restored to previous service levels as funding was cut by $850 for the current fiscal year. The reduced funding has made service provision very difficult to all seniors in need, resulting in approximately 50 seniors unable to obtain services as needed and provided in previous year. Goal is to restore funding to $5,000 for fiscal year 2012 - 2.013. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If _yes, does _your intake sheet and supporting documentation obtain the following: 1. Name Yes x No, 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: o' Director Printed Name /7 1 Title Signature Myr /l . - Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) x The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 54 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source. of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. m cr rn cn' -v X O IV w M v � 00 m C a�C CD M C 0 Woa -4 cr) cA4b6tjN ,;,_ m D . � p Oa CD as X N o CD CD rt N• co r' CD 9 o , .. -i+ r p M 2) O . rt At N CL '� W !D .-. -n UJ rr cr Q W O N so s H O N c� z am Qrt z z N � �o 0o N w � CD 0 w N j O a a a oQ CD W� c. N � Z Z w QO, co a n 'n °- Q "' z z z L" C7 n a n a a 4 av a a Q �. o �w Ort.a -� z z z �No a D a °ate wU) 01 O 00 "� QQ � y co IV A? z z z p `� a n' a a oo to MO. - C. m cr rn cn' -v X O IV w M v � 00 m C a�C CD M C 0 H LLI W N d a C CU CL x W CU Q Lol N Ca z z z z z z z z z z z z z o 1�- LL a� M m L -4) Q ¢ ¢ Q ¢ ¢ a ¢ ¢ Q ¢ a a V/ z z z z z z z z z z z z z G 4) = L d LL O o r- Co �I � ''^^ a a¢ Q t M Q E z z z z z z z z z z 1Z z z T N U U C Q d Q Q Q Q ¢ Q d Q Q ¢ d 'p Z z Z z z z z Z z z Z z z m _ C H LL d O M L v N ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ Q ¢ ¢ O �'-� z z z z z z z z z z z z z O U) LL L U N T ¢ a Q ¢ ¢ ¢ ¢ ¢ ¢ a Q ¢ ¢ coo z z z z z z z z z z z z z N 00 CD Q C) Q (n L_ LU E LD Q q C cn C7 ❑ N a v CD CL o 2 O ri U U Q o t-- N CM ' 6 (6 � 00 Ci O ` CV co Q LO Q co Z P�: Q QLo Q Z N loo Q io Z Q Q QLO 00 Z ti co Q 0 Q ti Z pj Q Q Z r d V N d � N � 4) Q �+ W �► C m E CL O L W +�+ 0 C LL J F- 0 = rte - O W1-- Q BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires Barbara Veenstra President 2012 Jay Coleman 1St Vice President 2012 Barbara Cavalier 2"d Vice President 2012 Richard Singer I Past President 2012 Bob Proctor Treasurer 2012 Timothy K. Scanlan Secretary 2012 Michael Thompson Director 2012 Alexis Newell Director 2012 Traci French Director 2012 Gloria Crudgington Director 2012 Chris Mead Director 2012 Marlene Ayala Director 2012 David Shechtman Director 2012 Name of Executive Director Fred Loa Ph-D CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of Santa Anita Famil Service , I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Hnone Numi)er am santaanitafami! service.or Email Address Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and cognitively impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Additionally, support is provided to caregivers of older adults and grandparents raising grandchildren. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of five care managers. Four of our care mangers have bachelor's degrees and our case aide has over 15 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. Care Management 2. Home Based Care 3, Caregiver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, cognitively impaired adults with dementia, caregivers of either of these groups, and grandparents age 55+ caring for grandchildren. The clients or their caregivers must reside within specific cities designated within Los Angeles County Supervisorial Districts 1 and 5. If they do not reside within these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short -term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have in -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live -in the client's home if necessary. When a client calls to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of In Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Caregiver support services are available for any caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self-care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories" information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide. socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATIONS Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staffstrives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. 1 :r BYLAWS for the regulation, except as otherwise provided by statute or it3 Articles Of incorporation, of SkNTA ANITA FAMIL`? SERVICE, a California Nonprofit Public Benefit Corporation ARTICLE I. Offices Section ? prI`dCIPAL OFFICE. The corporation's principal- office shall be fixed and located at such place s the -Board pt Directors (hereinafter the "Boards') shall determine. the Board is granted .full power and authority change said - principal office from one location to another. ARTICLE II. Membership Section 1. MEMBERS. The corporation shall havip no members. as to Section 1. POWERS. Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction -of the Board. The Board may delegate the management of the activities of the corporation to any person or persons, a management company or committees however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addit =ion to the other powers enumerated in these Bylaws: a) To select and remove all of the other officers, of the corporation, prescribe powers agents and employees - and duties for them as MY not be inconsistent ovith laW, the Articles or these Bylaws, fix their compensation and require from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to rake such rules and regulations therefor not inconsistent wiith law, the Articles 1. or these Bylaws, a= they '"ay deem best. i c) To adopt, snake aniy use a corporate seal and to alter the fora of such seal from tinc to time as they Pay deem best. d) To 1 ")rroJs . ,onev and incur Indcbtei ess for the purposes of i 1W cl="Ud and the CE i,-at i. (r } rrc the corporate name, pro- _issory nocEs, bonds, dabontures, deeds of trust, sort° les lei,es, .y ,othwcations or other evidences of debt and securities '" , , - taerefore. e) To carry on a business at a profit and apply any profit that results frai the husiness activity to any activity in which the corporation may lawfully anga_.e. Section 2. cn:polIT107, The manavement of this Corporation shall be vested in a Board of :Directors of a .animus:] of ten and a maximum of twenty - five K er,]bers. The Board shall take final action after consultati ca with the f policy and general plans. stair on. a.E.L major questions o� } -..y n--_- Section 3. TER! GP OFFICE. Directors shall be elected at each annual-meeting of the Board,. Each Director shall serve until the next annual meeting of the Board and until a successor has been elected and qualified. Directors -gay be reelected but no Director may serve more than six consecutive years. persons serving less than sip: ronths of an unexpired term ,.:ay be elected to six consecutive one year terms. Section 4. VAC.:_:CIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director -.nay. ffeet tten notice to 4h. Cha -"rman at the Board, resiln the President, the Secretary or the Board, unless the notice specifies a later time for the effectiveness of such resignation. if tae resignation is effective at a future time, a successor may be. selected before such time to take office when the resignation becomes effective. Vacancies in the Board snail be filled in the same ,Fanner as the director's ) whose office is vacint was Soloed, provided tharvacancies to be filled by election by tie directors may be filled by a najority :,f the remaining directors, alt._]ouq less than a quorum, or by a sole remaining • director.. Each iirector so selected shall hold office until the expiration of the tern] of the replaced director and until a successor has been selected and qualified, d shall be deemed to enist in =1 VaCR1ZC" C;i VaG�i:1G1L'S In tie L3a2r Sha case of the death, resignation or removal of any director, or if the author- ized nul;ber of directors should be increased. The Board :say declare vacant the office of a director who has been declared of unsound ::,ind Yy a final order of court, or convicted o{ a felony, or been found by a filial order or judgment of any court to have breached any duty arising under Article 3 of the California Nonprofit Public Benefit Cor- poration Law. No reduction of the authorized n .,ber of directors shall_ have the effect of re °.�nvin,, any Oircctor prior to the expiration of the director's terra of office. n a - `eet_n ;s of the Board shall be Section 5- :�.�Sl � .i �' Q � I Gil1� _ `HUL he ate la i which has Held at Gn,� place :��zt::�n or '.�._- .- e Boar'. in the absence of 5uVI Men designated iro-:r time to �i_,e ti t�,. . _�atl be `: _Id t the principal office of desi���c� -ion regular 'tCc'_ir;,S s' �: - the cor- nrati.on. Section 6. KIM-'AL ' .. i1MS. The _ioard stall hold an annual neet; na for the purpose of organization, selection Of directors and officers, Of Other , s"'e3ss . annual - cetin_.s of the Hard sl,�.`_l a?� t.I(. tTar:..`- .aCLiCti.' C_' - r ;fie i..^.•3ru, shall t `'�e sate of Said be hold in the nOnth Of _ 'r _ >1 and _. t se � d rte a shall ann �;alVneetinS 10c presence of [five (5) directors at such eting constitute a qubru.". Section 7. Tlac- 3oard of Directors allay ['Hale at least ten.wonthly : eet.n.: s anrually at such ti7e and place as it shall deteraine. Five directors shall constitute a quorum. he president shall, by virtue -of his office be chairman of the meetings of the Board of Directors, and in his - absence, the next ranking officer present shall preside. Section S. SPELL - %L ',:EETINTGS. Special meetings of the hoard for any purpose or purposes may be called at any time upon .written request to the President by four directors. Special meetings of the Board shall be held upon (I5) days notice by first class mail or fortis eight (48) hours notice given personally or by telephone, telegra_.h, telen or other similar :jeans of co_:- -unication. Afty sued notice shall be addressed or delivered to each director at such director`s address as it is sbown upon the records of the corporation or as may have been given to the ('('irppr atl on by the director for purposaj of notice or, if such address is not shown on such records or is not ascertains e, at the place VMS— the meetings of the directors are regularly held. Notice 'by wail shall be Mewed to have been given at the time written notice is do p ositcd in the Jilitcd States mail with postage fully prepaid there- on.. Any other written notice shall be deemed to have been giiien at the time it is personally delivered to the recipient or is `eli eyed to a^. c o-,:.:�on, carrier for transmission, or actually trams s::itted. by the person ziving the notice by electronic ofeans, to the recipient. [oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone.or wireless, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will pro: ptiy co:aun =irate it to the receiver. Section 9. QuoRon. Five directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 12 of this Article !I!. Every act or decision done or rade by a majority of the directors presant at a meetimg duly held at which e quoru:, is present shall be regarded as the act of the Board, unless a gre ter nunber be required by law or by. the Articles, except as provided in the next sentence. A wecting at which a quorum is initially present may continue to transact [busi- ness notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum, for such meeting. 3. N i. S �t� r,�� PFCi.L . :'T1C 1; : �T iC _ 1: "'TI G F 1 G .:.� T£i,E Section 10. _A , --ate in a neetin-• throug.1 use of conference of t: e Board tea,: � rtic? , (iRo tLl2t all tE DGrS equip- up. c -t10 Ment, proVi telep honG Cr 51711Sr C v> :, purtiCipatiLla in SUCteetin can hear one another. Section 11. ` °.it'y_ �'= -OTiC ` =:Gtice di a r�eetino need not be liven to any director VL110 si ns a 'TaLvcr of notice or +:rLtteii consent to c :eE tin Or 1i . a ` oz the ^inutes t .ereof y ::het her C,eforc- halciin° the - 0` attends the neeting _ithout plot -S - ng prifli or of ter the ; iC tin- y or w ` thereto or at its co'-- E'Rc a.-, -.ent t ^e face of notice to such director. 1 11 SL CL7 i7 2 VerS y Co -sip is an approval shall (Ji filed :JitC3 tie�eorl)Orc tC records or - mad -'c- s ?Gr L Of t- = :1 1 lteS Gi `ti -e -meetings. n,� - -'P A majority of t1le directors Dresent, Section 12. ;,Dj�..':":„ �._. 1 y whether or not c_oru.:: is present, :nc.3r ad�o�rn any directors' ieeting to another ti;�e and place. ::otice of the time and place of holding an adjo�srned meeting need not be given to absent directors if the time and place be fixed at the :meeting adjour:�edy xcept as provided in the next sentence. If the �_r _ Fn�� fnrYt eiPht f48) hours, notice of any *^eeting is adjourned 1�� - =;die �> 4. adjournaenr to another tiTe or place shall be given prior to the tine Of the adjourned meeting to the directors, who were not present at the time of the a d j ourn.,jent , Section 13. ACTI N `,ITt OUT I.IEETING. Any action required or per- be to be taken by the 'Board ay be taken without a r- eeting if all pesabers of tl:e board shall individually or .collectively consent in writing -_ to suc:� action. Such consent or consents shall have the sar;e effect as a unani,,aus vote-of the ward and shall be filed with the minutes of the proceedings of the Board. - -- - - -n ^ -1^ ^ : SF:CT?C:. Every director shad have — Section 14. RIG � S c)_ i„ � absalLte rlGilts at any reasonable ti-::e, to inspect and Capy all b�at:5, r�GOrGS $iid docu gents of - even. : =d an to inSpCGt t .e p y S }Gal properties. of the CQr- poration of which sucl-1 person is a director. 0- - The hoard mma = appoint one or ;wore ca::7it- �.ectidn 13a G��:.:i�.s>5. � tees, each cons i s ring of t,;Q Or ^;arc directors. and Bert e ,ate to Such co;,::,:itteeS any of the authority of the board except with respect to: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Lava also requires approval of the r.,ei'?bers or approval of a oajerity of ail ;;embers. b) The filiili— of vacancies on the Board or on any committee; C) The fixing of co;pensation of the directors for serving on the Board or on any co:.77-itt4e; d) The amendment or repeal or °ylaws or the adoption of new ES'lae.s; e) The a:3endent or repeal of any resolution of the hoard which by its e.:press ter::s is not so a: vendable or repealable; f) of ^e ce...;,ttees of the T)card or the r..e:.vers thercofq r, 4. g) Thy e_:pearditure of corporate funds to support a nominee for director a ter there are -:ore people nominated for director than can be. elected; or h) The approval of any self- dealiaz transaction:, as such trar-s- action s are defin& in Section 5233 (a) or the California = onproFit Public Benefit Corporation Law. Any sucH committee :rust be created, and the me_-,bers thereof appointed b � iesoiutio adopted by a na- lority or the authorized number of directors then in office, provider a quorum is prestnt, and any such co inittee way be des- nat& an Occutive C=ittee or by such other name as the Board shall s secif7. The 3oard may appoint in the sawn manner alternate oc Oc_rs of aDy co itwes who ..:a, re?lace any absent ,-: Oer at any: .,ceting of the committee. TAc Doard shall have the power to prescribe the sannor in i hic% procee &i ngs of any such committee shall be conducted. In the absence of any such prescription, such committee shall have the paver, to" prescribe the -:banner in which its proceed_ngs shall be conducted.. Unless the Board or such Committee shall otherwise provide the regular and special neetings and other actions of any such committee shall be governed by the provisions of this Article III applicable to meetings and actions of the Board. Each con ittee shall report at least annually to the Board of Directors. Zach comri ttae shall keep, at the office of the corpora - tio S, r iautes of each of its meetings which minutes shall be retained for five ;-ears. except as specifically provided by these. Bylaws, each committee shall act only in accordance 47itf' the instructions of the 3oa_d of Directors. W Excautive Director, and mRgbnrs of the Staff, shall work in rill cooperation and in the event of any failure to so cooperate the per- son aggrieved may bring such failure to the attention of the Board of Directors. 1. The Executive Committee shall consist of the President, First Vice-?resident, econd 'd ic - Presi6e t, Treasurer, 2ecretary, and may include ti-7o ot:he _.enbers o: the roar:;. of Directors as the ?resiient :gay appoint. 2. The President shah. be Chairman of the Mecutive Committee. 3. The ^:,4 utive Ce_ :b : :ittee shalt have full power to act between Doa d .,punts oIh ,_a:t:rs of ??icy aqd aWinistrat?on. 4. lihc Executivc of Directors, and the Doari ta'. :cn the Executive B. iJl CJ= ".iTT� Corr : :itt4e shall report their action to the board o= 1ircctors shall. have the right to rescind action _ttee. 1. The ?residcnt shall have power to appoint additional committees fro:: tim to time an,,1 to set .forts: their Wtics. f; 5. w ' 1 FEES �- ;D Co; ?E SATIO . Directors and menbers of b Section . coS mithes may receiva such co lensation, if anY, for 'their services, and such reiAbUrsa ent for e_ en es, as say be filed or Wteroiaed by the Board. VaTIGLE IV. 'officers Section 1. n ='ICERS. The officers of the corporation shall be a President a First vice- 2tesircnt, a Second 'ice- Fresident, a Treas=T, and a Secretary. 7:1e corporation nay also have, at tie discretion of the Loaru of Directors, one or worse assistant treasurers and one -or more as sis nt secretaries, who shall have such authority and perform such duties as the Board of Directors "my fro' Li,, to ti,, dater--ire and such other officers as nay be elected or npp intec' in accordance vitFi the PrOvisiona of Section ? of this Article TV. Section 2. LETI?r. The officers of the corporation except --ouch officers as may be elected or appointed in accordance with the pro- __j__ a -1 this Article I7; shall be chosen. an:�ua1_ y by, and shall sera c at the pleasure of, file Board and shall hold their respective offices until their resignation, re =oval, or other dis- qualification from service, or until their respective successors shall be elected. :, ,r= ;i =iz" 4FF7.CE?S. The Board play elect and empower Section �. p the President to appoint, such other officers as the business of the corpor- ation way require, each of :dih0_ shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as the ^oars nay from tine to ti-e d =eter vine. ,- .,;; U, _: !TICS , Any officer relo ve Section a. - . : t B ? .SIv' s may be either Ath or .titbout cause', b! the Toard at any time or, except is the case of nn officer cho5en by the Board by any officer a ?o^ power or iC:-oval oay be conferred by the Mar'd. Any such re:.oval_ shall be without z ° if MY, of t Ze officer u'•nder any contract Of c Ploy- - meat ` f the officer. c� a� time riving written notice to the � ^.n-- officer = -c_ r inn at �y by U -� Any r the gb _f an'- of the corporation Ct1'= y,'C:' -:'.t' 0.1, ilil�.� '.:i�iiCS]i' i'r;'.�tilZGC' t ""i�� =`S, A any, under any contract to which the officer is a party. Any such resignation shall tale effect it tie date of the receipt of such notice or at any later tMe spccified thercii< and, Winless otiher` vise specified therein, tCle acceptance s Shall not he necaskary to 'wake it effective. Sect -on f. rc: z;;nation, rc: Koval, the nannar prescribed such office, prGVi&C not o-Li an annual basi v :CA77CISS. A vacancy in any' office becarse of death, disqualification or any other cause small be filled in i n tz_es4 = �: la: s for regular election or appoint._�M to that 5rch vacancies s all be filled I as they occur and S. Section 1. n';LS1�..� {_. The Presic'ent, in audition to the duties rresci .i?ed by z`lcsc 1-1<� :'s, shall have tine usual duties incident to his office, anci shall be an ex-officio ::e:.:1,cr of .all co,,::ittces. �1 1, 1 6. Section 7. 'ICE PRBSI7._ In the event & the absence or illness; -of the `'residers`, the Fir Tice- President shall perform the duties of t:ic 2resiGent, and in the eveno of the absence or illness of both the President and the First Vice-President, the Second Vice-?resident shall perior, the duties of the President. The Vice- President shall, so r?r as possible, cooperate with and assist the President. Section 3. TMASUM. The Treasurer, in addition_ to the other duties :prescribed by these l la: ?s, shall review the accounting of all funds em ected by the corporation zaj have the usual po:rer incident to his office. Section 9. SEME=AM The Secretary scull keep the minutes of the meetings of the Board of Directors and of the co- uittaes as set forth in Article III, Section 15. The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to him. ARTICLE V. Staff. Section 1. The ?'card of Directors shall select an Executive Director to serve at the pleasure of the Board of Directors and at such compensation as the Board of Directors shall fix. Section 2. The Executive Director shall have general responsi- bility for all activities of the corporation, and may attend all meetings of all conmittees, but shall have no vote thereon. Section 3. he Executive Director may present to the Board Q Directors or any of its committees; any ?tatter affecting the policies or �.�TICLE SIT. Other Provisions Section 1. C OT T IUCTIC A:T D TITI' 107 . Unless the context o czj; ;c rcquires, the jencrai provisions, rulas of construction and definitions contaic ed in the Oncral Pwavisions of the California Nonprofit Corgi :oration Law and in the California Nonprofit jublic Benefit Corporation a7 shall GO V= the ccn5truction of i hcoa Tylaws. Section 2. 27_2:17TS. Mese Bylays ray be a anded or repealed by the approval of a . ajority of a uoru=.h of the Toard. ^M ICLE VII. Corporate Seal The ,card of Jirecto= shall adopt a suitable corporate seal containin_; the naiic of tie corporation, the cite of its in;crporation, and t.hC word -California aTIC E VIII. Fiscal Year The fiscal •_,•car of this corporation seall begin on the first day of July in each year. Revised N rch 23, 193') /f t 7. r' 4 • r , s` [• wary m f rr�lt t OH - lde�roc�ucti Ccrti &catian OFFICE OF THE SECRETARY OF STATE i z i 1, MARCH FONG EU, Secretary of State of the State o#: California, hereby certify: That the annexed transcript was prepared by and in this off -ice f r on-i the. recorcl on file, of which it purports to be a s IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this 'OCT 2 2 1979 Secretary of State f jylpk''s1i,jr f „ r� ;.i•..�,t {i�yF {C.'., �r.�ryyrI :r x •' i'�s } c _ 4, _•{ �� r� ";F; i (;4,('i j,.ytiFY:a )�3ity riii {Yicr �� F� k`; y �•' ' ,: f. s � e -s � ^ ti i `.� rr �`iK4E,tF .� i�t�l,.��r t�'L, -sly„ t "r ' s '� •_�� t ��y�`.j � s:� tF `'�.l:n;'`•i� 5��. rE- ,�.4'✓- f,� ;�' . 'k 5 ^ e• lid S ,ij it } 411�..,.. L= - `!! .. , d • "� r rx ! r�a" f ..1 >?jFp�"i fi =•e f. 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'.their q1L � ifiC^ tion�, 'The `• ��'�ry s�Y •.nni€x�!•,• �l 1�J1:JY Lri llf s' _ �:. ..c ii _t•. --- .rtiiF��'��.,..�r ,,.iy}y.t. r y ,• 5..q . r. {yMr. A'r-, F.Ii ^ ^arA 4tZJ t Oi"- f.'Y ' mtc��hlPj`a- S ��}f� .+ ',} 'S- i,'S • - h•�s- '•''1`t`EK 71Nry'l F�{ _r ' •' [ - 1 t - 7 twJ � f� �{ (3 ' -iC �? S e �.'t' 1. - i � • (� =: J s :- f Y. Y' i`IL it {y, j I i -t.. f'S f �J .iy`�:�l.3•L' � x itJ[ _ r , i • RM W�Y z • A.q 5 Y­� 4- "I"; j� -.LIZ , : _1L al V. ..... •4 = :hair O KA I'a y F. nl T 2 I :STAij'b�,C' AL A y • COU,,Tyr. Ea •q[''' 6 nEl Me v 1.9�2 14 day P1 on this i nge thii Ount'y� in ',: r - - , .. t�6ry public. 'd -Yr-�p,cmmi6ii Pd rb U, ng - �j Jae th., B it zab d Je. 4,� B oMrb !,ar) _aal7c porso sworn r 00 M a 1! :Cos to 110r; -`Ta the r ine- J --Cam3nt, Brady I 10 n r, -1d Mo r t 6 n T OCO 1� 9'y" I Cl�-_CCP J, M11 y, I -end if f-cird teal on a J. Simo Spoe r d . I n st il 5 CM V j6L namO COW 7 -jolm 'A i jd4'VhO -'P_dknoV_e are to. c, cribod.' b A :v Me, , - . , 'I ; . . '? L-,i 4 -yry - liand and -A t '6 1ih in Wi. ne fs -j; 1 4:' t th-� d�ay. apa . 4: Fill writ tan i ly CL n:: Ti or 5a county. tj'�MWjs a ion 1 jc pire 1�_. Atig. �1il,uvl A` r .1pg , 4K'i 4NO '.,4t 1s lie it- .1 Q. ' P' ­_1 j, 0 T A F Chbl� IkA T 17 the -:06 -I n t Y".."d P" gjfro --'fv 0. In, and ary VAI k 0 6 VAI I apPqall wu or il. PI "ol V ," F md L h - �V16ard::.- to 4". 7 t vistrUmri L 15W n ub ecj. "to t ' - "' % i ori ; iz, �1!;, �,Ij thn: .. o xe cute d% tho. A. Of ri6 ial:, , .. -, i. �., unto -and, 'In br,16 -_�jjvjt ten aY-:,&nCyaa. J- al t'he d In this U sai 7 2� - �110 par Y - ""U CL 1 3: or a FY ti Zj195? Expire 5,,rAtz9;. 4"V Y STATE O.F IIIA, J ick�2 J. NET .14TELE 3 CoUNTY, oF:LOS. A], o, ;April; n thl of f [3I ilia Loa., r3ge, rid".f.or". the.'Ciount-.7-� A Nataary;L.Fubljc�:'in ve ' re s id ink; u i suDscribed;"to th, s the' B ii ar.-- . Jmo-gIe'dg6di.,t6. trumant witin' inz Cia !;T -WItilest Vhore' baridlarT! Of f have b6vl NrItten. c rtif thl� eal the is qa: V-1 j, V 1',Ij U )ZY oun and. -ate 1953.. `Aug..2j Tres g ia 3 TA T'3q C -9 C ALIFO II i ".41 C 0 UN ML Y - OF --LOS 5,:. -no thin'� 21s t - da� �A k. T Sq te:, .ta f cam' Cali-f orniE NO ta ry public in a rhi far the nr .t appe are CL Ja, sw Orn =i ona 11 -Y 3nonoc dly; 0 l re a idl ng u tho.. ultbirl rubso ribe, t"o no to -the. p�e known to Munro, tbe, i n 3 t r =0 n halid-'i'and' offtOirll, he�. re un to 5 mY, IRie r o b ::L tti�k n .'A'i -4 -and; y!Bar'- sr i3w.1 tho day. _n 3 , I j .1 'Irk ? I m �': r F pr d u a rr p. wt f rti J4., ' To- % r t % ✓i s4 s 4r - t - -r x, i ° I i c i` - ; rL r ?t,�'}n�q 1i' 1 f:a a f j -44 4. - 4 t ... .. , - r � i k4 ry�r t i- ' 1 "' • G'7 {-JT C.�" ��'2.�[1°'''Jrr•, y - '�ss - ' : frs .h� �'1y C�.•d�,'r,�.:'pT..T� .Cfi j C iiTIFICATE () M3D NT, }OF - AHTICF ��� ., FAMILY OF INCORPORATION 01P' SFtiVICI'Iii�RC1Ifi' � f {,zi` ,- �'hLS undqrtsig sed, h$�`jj � � I�d�6 �61d Th€�s;tp� ors, do hereby cortiiy ` that `theysEts,r= req§�cy, a�aad 4� bean at t; 3 }urn 4 it �r7 [ 'and` actfs till UT-513 her6i:i :- s�tloneda, the df y, , ' F l y Ak .irt'1L�: {ea4rrxP "�ETr:ltlii� ' C�r��i?*'Y18 ctl'..:: �rtx'x?_ b eft i DOPF1tioI3, rirld:'further.-thlit Oast t At a regular., m6etU9 mf - thR board, of dis ector c ; Ra 4 rlri�i s d the - of atrfd �orpaaa- tic�ri cirl:.hid ±.: P of'ic� i*' ,. t . e�z` Califoriiia l: '- 3 3 tranaactibn of buai€ mom a ?ia{ ,` at t 0, o clock t,�tiwhich melting there `waa p K., on Lhe- 26th.day- of June;,... �����: - '•.; ., ` o of the members of said mt. -r1l times present and. ac4in a E board,- tt1� following esolutiOna ttare duly. 8 0P O : NEFt 's9t it i� deemed `by °the,boardarof ;,di.�ectore of r vs this corporation to" be t© its btsat int�°vsto "and-to the bc�Lt . ` j},Y� interc�3ts oS ate 'r>ambora..tha iC�: srticle ® 'o f; incorporation ;,,IN th cle "iIQfii' t d by anonded.by adding to'Art- er a ae fo1?fls�c: ff a sr p' othe�rr]et earnings the coo- a art ll`isattrsf -t:" h 'bs fit'�zof' any private.rn�m- o a is pos'ti r = `tier thareof; or' ;the e� *ent ``.'. of diaso7ution ttt''adsitE of tha corposatfan �si1l':b�I�"s.'6: = t: rznaf erred'; to a �: fur:d = "i surs4a..ion or carporrstior� ,,. organiz *d and- op�ratea exciti sively.'iorkcharitabl "ptz °- x f �c#iatribution 'the"dizitributeo q.. ; a9� " 8rsd =-in' thet eve ;t''of � anallioi.: as .axaglpt.`_frGW.Fet ILA i�F�4r.�iEUt Fi3fil�Ii' that the •board of "directr�' o° this?`xir; { ?'C1 Bffi ea@tIIL°rifime L'. f it B 1, • corporation -hereby �sdop't� :ffii�d.�Pp � c} -a t ion �':If E,±t' ;. - r:,o•y: t a:t'y`•'? =i i ? + N ir; articles af.- Inc rpo •: ?•._-,. ,,..• -�' - �";'`j' r:'.. ;f +'if h �s`i Si .. -• -- ; ft�OLVED' FURTY t that [ h r eitiant "end "t4a�a ° aoc ° ®tort'' 4 ar;: �` '� of thin corporation be $r�d''t�a�� .tr_reby am autl.orized and directed to pro6ur adoptian`gLnd °,appr�+trai "'of :tl� fdrsffdis� �i -I�rr '!� am3ndri-ent b of."' two -' thir€ s ai': r�" quoz of tho': memhnro Y�sz '�^ y the rote ��. o4';this• .and, thereEkf r 't€s �1gr� s3" �derif any ;' J r ho. their o the aatE ta`,file p_ ce€�tificate in` the':form and ��o��r required by:cctirar_ 357 of. = -thy 'del ffasx-rsfu Carp�i�°rtione 4ods , , ,���y` and 'in general": to :.do ° any .'at' d"al I:'�h2nga ""nsoeeaar '.ta ,�flcct sn1 a- acirrtazrt ;iii ".accordnd�ih'.';d Setor� r37,'+ {{;5 'r A ' .5j. '^ i�I�t,of�_tcss,esbet*vIof.sid ccs�e_; 1 1 Ttao : A. � � : app ..r:s � jC` `'i 1.. �. � �'7r 4, i =: partiorw'ctzs�r held attf€id /pig �dita 'y the trgactior',f ' _ ry 1 ,r.Y3F -1 I: �ifr �l L 3 e I t.•i •;'" i _ y' i {- •,.: i i•. a, .i.: �f Si a�= ��x'rsf�.•Cih ;:-� : a: ` . � :i .- .' - - r. E?our, lf, such. -,ay.endriient; Y to .'vo coil 30,1 e n Lit led U —Ur 213 titte"a q Con u -.1 x 22 Dierber s . t Pr.LCi52t o r Pf-r h J h e In tj "d trai�ned.have---cx8cUtedthis . r 4D wHyMF j:.;-stb.N f Aug us te of alMonCIMe 4. . e. L, I or-ramny II Z, 0 W ;H t 6j tha 7 th d AU 1961; hie w f but5iritl t'7 t -36 J.. adoptadl 3L ally rir r-scolut on wa directors. o f t Coirporatioll oardf JJEMJ�ASJI-� the' b .61 ;2qth J on., tho day,or,, In S dUly'-;-held located Suiar:tmest iaorporatiGn at Ei.: re 6f&�F thi 9 i. Incipal" C:rr at- trio:-- Pr nd'a�proved �,,by luticD rsj.jforri&i',: ador,'ted'--& orp or; t lon Inc maid!!. bonirl Of A, the-Lng'; thoiv,to Of. fs'. c6rporltich -amending:% -th 3 of.Ah wren Co 1,16 1,, U­.-is 11in I I , fi r'Privatb BIC DJ _nura' �0 that dual 0 ntrnberl ther of or"th8 corporation if the a so t'of.dlasolutio i'­t e v ex. n d 15fourdation-or-c ". 11--ba transferred oz;,:charitable ;4 Ili f zed �,tha diz3- tion ors"n.i. vent; 'Of: distribUIAOD, r: and in P Urp 0 0 a 15 t tram. Federal,:, incov-0. t8L)c -P tributes 1jabilitY Coro -end- the eg IT-R8,SOLVED;-that TI-RF BE _of this corporation be SUE, .1.5 of-incorpbrtiOn of r.-z-nt'of the arti 'aPP ved..by thc-mdmbtv5 d', by,". a ddibF, ams ►Ida this -corooration theret6 ArtLele,EIGHTH. tc t �adopt:e4.and lipproitd f t'o tj t 11" t at said members e rat ion ­jDf member5 of Said .;corPo E?our, lf, such. -,ay.endriient; Y to .'vo coil 30,1 e n Lit led U —Ur 213 titte"a q Con u -.1 x 22 Dierber s . t Pr.LCi52t o r Pf-r h J h e In tj "d trai�ned.have---cx8cUtedthis . r 4D wHyMF j:.;-stb.N f Aug us te of alMonCIMe 4. . e. L, I or-ramny II r �' -i" f I.— Y 'S 'la! " -:'ti i:< 9- ?I `la'I J�i.� }1'''`'4(.?� =i'y't,'.f::'Fi„ i �� . K, �— . h ?I ..I ... ..i7. . 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F WINOF MIA A ? jjgi 11 j":: yzn art4 , M PMAM i,vl T nd aWarri td [m ford M .011 winks, 2 Mint •I, thin of'"Auquo L96 i - 4 1, � *� � ,, t", T !0 t a r 7 nil �,Cj Irk 7 T. p ;� ..z. c o un ty- 11 o E" Lai YIN Lo, A, VIE A 4. 0014i IMP N I fe:S: . . . . . . . . . . . . . . . ly i e'er 47 i a Six 0", It IMME0100 VAST ph, My, w1mgmt%ty—sy yq- L S r VIES -MV Soo wml. ­NQ If t,,s r mw IllybeinvAid E duLwall A C y Zvi I of pnaid:ai j4 Ivy apyrea -Q ir in Ora "true IL Dot K .Fly 'j"ot MAY"- :10A pry -there Qw-hres LOU MEN EPP "Too WIT, t •1 s., Code 414 1 DOH 61_u 5 -I:-D F mily Sarvioe of Honrovi.a 1,391 East ld Avenue ]{anroYia� CaliSaxr� -a . d� Q o i'1 t7.aw A t r YtilEl npllfic:ltlnri ftir cm-nilition from Fvdt:ral itic:tln -c• t:tx tintl(:r oic-llr(tviriintis (lf'ecc- licit- 5! }l(:1) (lIi the C'tAU of 1954, aS:tn €si11- 11117ltiM deltCril)[:t1J11.•rec- ricin 5(11(0) ( } bf Ow {:tiff-:, wy !tt•t:ti considered. It l,: Out kict :rmillatirin or tllin tlffic:[:• -bnnud upon 01C. C:viClClicu prCsCillcd, 111:11 You :ere [• \L•Ellllr frkliil FULIt:l':ll ilia tllllr: tax :i:; :111 U1'I7:1107,:ltitltl fI[:::t:i'i!)4El to :;c_c:[ioll .A)l (c.)(3) (zf 1{11' lltc'rn;lf (valluiE. +ail: cif `J i-f, :1 is -i: :�itcltvtl -tltai ytr11 ;1t'� tirl;allixsWcl 1lic1 fi t i'�i�c! t'Mu:;ively rrir• Cll&ii.tl£ > ptzrparets. t i r \t•['[1[- tlilll,l y, y[li1 itlC' I1(lf i -t'f till:'t'fl tIl fil[: fli[:fif Flt• t:l:L I -{•111 E -[l:: tlillt -sa Yon 01:1(,l;t tftc t "tlal•aL:tC:1• €tf your tk €),:llii..ation, alit' [lllrllti:;C.:. flit whicltiynll welt' nrgaiij;rk -d• tlr your nwiliod [lf [iperatitm. -Ally ::1i(:If L-l1:111I,(':; :,110111([ ll(: 1- l'[1(1rtC'i1 In11110EI ttely tO IN WIC 1)isiri(:t Dit-t:rttlr of hucinal Ituvt•tlitc, in cndvr flint -Iheir t•ffCCI "pnn y(lazr C•X(:111[lt htattl;: tlt;ly 1tC: t1[aE'E E31t11[•i[, - • • Yn) :1!'t: rt:cluirc:tl, h0WC:VC•l•• 11) iilt: :1ti lilf[kliliatit)n ruitit-n. l•(Srtll {)t)t)A. - .1mitinifys with - tllC: 173z:tr.lC:t 1)E r[ { t[Ir Cl! llit{:l fill FtC'Yt.'itl[t', t:C! !(1151 an till:- cxuinIn1tlll i'C_ n:lltl:: in effect, 'I Ili:; form May Iit• (tllt:tilll'd fl-rill, 1111: I}i:uric:t I)irt-.c:ttlr ntid Ih t-egilla'ed tc1 1)(! filed flit t,t i)(_r(irc: [lit: fifit.-CIttll (1:1y fir 111(: Will illolith ftlll(ltvinl; 1110 done nf.ynur riccolllltitlr� Ilt:rir,[I_ I':nlllrC: t(i filt: tilt: ri- rlkiirCtl illiol-lkl:klitin il•Euin Elr tti tktlll:rl> ivu e fifthly With 1110 l5iti- vi:;l(ril:; Fir i:c•c:titul G!):QO) rd ttu_ (:rut -: am! rt•l;tilatiMn a11113ic-:1151t• 11 €c-t'Cltl !11, ty 1el:ult 111 the ic:rzlilit:ttitm r1f ytillt• L't;C•IIIJA r:t:ittl:: fill the I colltitl:; lima. ymt ll.lvl• :tilt i;l:tailt :tiled -flat yriu are fill„ {:rvilil, the t il,ltlit iriit:: 1 { rltlii t tf ftli tike COiltllluatltxl Of all exc:tllpt t;t:lttt't, Is (WnLril)tttr(1ti:1 maw: to ymi nru ttt-•tlmiltl {• by Ell(' fltni wn In t•C17tY�ll-tlt�ting (their inxable nc[ °" -- 1 -- - -- - iiti :t t tl�isi l�cE {jc l[it' ttlt{'C11;433 Ilc'ven(tc zfl{,:(iE 11 t• ifl t11C: 11l:i nfi(:E :Ill- 1st 11kt• i'xtE•tlt 111•i]Y - - -- Ike -flit ra: €, ![_I ;ae:let: ;, ttt:vi:a :i, eel 1 r:nt::fri::, , to ilr (tir yn1Et• imp tru {!t-tlttr[llktu In ctnu- [tillfit), [lit„ Value of tilt• nut t'[:t :t lt• [if :t ell- l- f'di'llt fill' [-E:t:lt(• t:IK lllf l -111 is ;L'i: Ile -lit• ltlalul{-r ,1ild tri the k iElt•El Ily :("c'tititut ;U55 -nil 21I0 of Ic lntc- i-n:l Itt:vc'iltic xle (if t trrzv E:CF.11rvrI1sfl 143 E i 24 U. S. `'REASURY Drl ?t i N3CNT IrITERtIAL REVEJIL) 5EnVICE -� ii {;;U IC14�` t. at L� P. a. pox 231 n DATE 4 *ra•*K t,05 hitr F-(.ES b3, C- ALEEFORrIJA soptoril)ar 8, 1961 P& ne]',T rr_e 1)e•tp •1 s., Code 414 1 DOH 61_u 5 -I:-D F mily Sarvioe of Honrovi.a 1,391 East ld Avenue ]{anroYia� CaliSaxr� -a . d� Q o i'1 t7.aw A t r YtilEl npllfic:ltlnri ftir cm-nilition from Fvdt:ral itic:tln -c• t:tx tintl(:r oic-llr(tviriintis (lf'ecc- licit- 5! }l(:1) (lIi the C'tAU of 1954, aS:tn €si11- 11117ltiM deltCril)[:t1J11.•rec- ricin 5(11(0) ( } bf Ow {:tiff-:, wy !tt•t:ti considered. It l,: Out kict :rmillatirin or tllin tlffic:[:• -bnnud upon 01C. C:viClClicu prCsCillcd, 111:11 You :ere [• \L•Ellllr frkliil FULIt:l':ll ilia tllllr: tax :i:; :111 U1'I7:1107,:ltitltl fI[:::t:i'i!)4El to :;c_c:[ioll .A)l (c.)(3) (zf 1{11' lltc'rn;lf (valluiE. +ail: cif `J i-f, :1 is -i: :�itcltvtl -tltai ytr11 ;1t'� tirl;allixsWcl 1lic1 fi t i'�i�c! t'Mu:;ively rrir• Cll&ii.tl£ > ptzrparets. t i r \t•['[1[- tlilll,l y, y[li1 itlC' I1(lf i -t'f till:'t'fl tIl fil[: fli[:fif Flt• t:l:L I -{•111 E -[l:: tlillt -sa Yon 01:1(,l;t tftc t "tlal•aL:tC:1• €tf your tk €),:llii..ation, alit' [lllrllti:;C.:. flit whicltiynll welt' nrgaiij;rk -d• tlr your nwiliod [lf [iperatitm. -Ally ::1i(:If L-l1:111I,(':; :,110111([ ll(: 1- l'[1(1rtC'i1 In11110EI ttely tO IN WIC 1)isiri(:t Dit-t:rttlr of hucinal Ituvt•tlitc, in cndvr flint -Iheir t•ffCCI "pnn y(lazr C•X(:111[lt htattl;: tlt;ly 1tC: t1[aE'E E31t11[•i[, - • • Yn) :1!'t: rt:cluirc:tl, h0WC:VC•l•• 11) iilt: :1ti lilf[kliliatit)n ruitit-n. l•(Srtll {)t)t)A. - .1mitinifys with - tllC: 173z:tr.lC:t 1)E r[ { t[Ir Cl! llit{:l fill FtC'Yt.'itl[t', t:C! !(1151 an till:- cxuinIn1tlll i'C_ n:lltl:: in effect, 'I Ili:; form May Iit• (tllt:tilll'd fl-rill, 1111: I}i:uric:t I)irt-.c:ttlr ntid Ih t-egilla'ed tc1 1)(! filed flit t,t i)(_r(irc: [lit: fifit.-CIttll (1:1y fir 111(: Will illolith ftlll(ltvinl; 1110 done nf.ynur riccolllltitlr� Ilt:rir,[I_ I':nlllrC: t(i filt: tilt: ri- rlkiirCtl illiol-lkl:klitin il•Euin Elr tti tktlll:rl> ivu e fifthly With 1110 l5iti- vi:;l(ril:; Fir i:c•c:titul G!):QO) rd ttu_ (:rut -: am! rt•l;tilatiMn a11113ic-:1151t• 11 €c-t'Cltl !11, ty 1el:ult 111 the ic:rzlilit:ttitm r1f ytillt• L't;C•IIIJA r:t:ittl:: fill the I colltitl:; lima. ymt ll.lvl• :tilt i;l:tailt :tiled -flat yriu are fill„ {:rvilil, the t il,ltlit iriit:: 1 { rltlii t tf ftli tike COiltllluatltxl Of all exc:tllpt t;t:lttt't, Is (WnLril)tttr(1ti:1 maw: to ymi nru ttt-•tlmiltl {• by Ell(' fltni wn In t•C17tY�ll-tlt�ting (their inxable nc[ °" -- 1 -- - -- - iiti :t t tl�isi l�cE {jc l[it' ttlt{'C11;433 Ilc'ven(tc zfl{,:(iE 11 t• ifl t11C: 11l:i nfi(:E :Ill- 1st 11kt• i'xtE•tlt 111•i]Y - - -- Ike -flit ra: €, ![_I ;ae:let: ;, ttt:vi:a :i, eel 1 r:nt::fri::, , to ilr (tir yn1Et• imp tru {!t-tlttr[llktu In ctnu- [tillfit), [lit„ Value of tilt• nut t'[:t :t lt• [if :t ell- l- f'di'llt fill' [-E:t:lt(• t:IK lllf l -111 is ;L'i: Ile -lit• ltlalul{-r ,1ild tri the k iElt•El Ily :("c'tititut ;U55 -nil 21I0 of Ic lntc- i-n:l Itt:vc'iltic xle (if t trrzv E:CF.11rvrI1sfl 143 E i ­ V"V ,.r.vv r w vs2 sv® 01 rig LMLc (iNTI 142a02 internal Revenue Ser%'te Dante. August 4, 2003 Santa Anita Family Ser-rice 605 S. Myrtle, Ste_ Z Monrovia, CA. 91016 Daer Sir or Madam: Depa ent Of the Tmsgry P. a. Box 2508 Cincinnati, OH 46201 Person to Contact: Alvin Gadd 3907339 Customer Service Repmsentailve Toll Free Telephone isiurnben g-W e.m. to wo p.m EST 877- 829 - 5500 Fax Number. 513 -263 -3756 Federal lderri ficattion Nutter: 05-1816014 This Is in response to !,our request of August 4, 2003 regerding your otganintbn's tax exempt status_ In September 1951, w+', issued a determination leer that recognized your organization as exempt from federal income fax. Our reooms indim'te ftt your organization is currently exempt under secdort 501(rX3) of the Internal Revenue Cods.. Based on infomra lon °, ubsequently submitted, we classified your organization as one that is not a private foundation within the r isaning of section 5Q9(s) of the Cade bemuse it is an orgaAmation described in section 5019(a) (2). - This c on was based on ie assump on your stated in the applications. if y€ cur organization's sources of support. or 6 character, method of operations, or purposes have changr =. d= please let us know so we can consider the effsot of the change on the exempt status and foundation status =A your organization. Your organization is re!quirsd to fie Form 990, 116tum of Organization Exempt from income Tax, only if its gross receipts e a = plar are hommiiiy more than $25,1300. if a return Is required, it must be filed by tine 16th . day of the >ifth month .fir the end of the organization's annual acoDunting period. Tiie law imposes a pertaitY of $20 a day, up to a tiwdmum of $1!).06!0, when a rim is flied late, unless there is reasonable cause for the delay. Ail exempt organtzatic is (unless spescally exs;iudad) are fable for taxes under the Fadera.l lnsuranm Contributions Act (soc al security -faxes) on rarrwneration of $100 or rrtore paid to each employee during a c:alandar. year. Your wgatimation is not liable for the tax imbed under the Federal Unemployment Tax Act (FUTA). Organizafions that art: not private foundations are not subject to the exclse taxes under Chapter 42 as the Cods. Howeve`, thesoi organizations are not automatically exempt from other federal excise taxes. Donors may deduct c intributions to your organization as provided in sect :on 17D of the Code. Bequests, legacies, devises, tra,- sfersr or gif''s to your organization or far its use ate deductible for fed -am] estate and gift tax purposes If they asset the applicable provisions of sections 2055, 2105, and 2522 of the Code. kkl�E 131i1[fF XCULIt -.y LVi FORM 25 - f '•f .. 1. .j _ _.•� x.•` �. -•.•�A ,Y f HUD of yonrork 1.7 - k•Y• i J+ ,��.�- }2z..:._ •f'.fLC� -s-�. ��l � I � I- - � C�— '�CC�f� -�ncV �t�.�tRi.'�l�vs" _ - ; # ?:"�.`"- �:+-�•'rF;,,�ys, ''y Y" - - � . Ql _ fsR;r';�y •fir 224 AT.-arl ea Monrovia Q21roZ`I1? a fs ti Gentl eme.n : RE- xonp ti or- From Franchise Tax .. 71 It is the opini n of this office, based upon the evidence pra.sel ed,, tha u y'ou are exempt f rant State - franchise tax under the provisions of Section 23701dof the Revenue and Taxation Code, as it is shu -vn that you,-.-' are organized W �u X4.5 f- t: elmritabls Accordingly, You will not be rcq =sired to file .franchise taY returns x: '' r�:' �;`;' Y organization, `-• t un�ess you change the character of your the purposes sbr .. :! ch o,4 wc.-e organized, Or your method of opcAtion. Any such chan-ges" f''•,'- y=d should be reported. a; �medi athly to this office in order that their effect � upon your 0, -,:,t staff, =is any be detexrminca. Con trituti or s made to you arc deductible by the donors in arriving' at tilca_r taxable net income in the manner and to the extent rovidod- by---. ' Sec tU ons 17315, 17315, 17317, and 2hl2lk of the Revenue and..T xatzon de , " ;4�.r:,'c If the organization is rot yet incorporated or has not yet qualj,fAd to do business in Calif ernia this -approval wi71 expire within thir ty dzys unless incorporation or qualification is complet,cd writhin .sach period.. Very truly yours FRANCHISE Th BQkKD - ��'f +��' :�' John J. Campbell Executive Officer BY t .Y•'-' -'�'r'. .rFf•',c S' it i Mi von A . I3uot MOM Associate Tax aansei _' tea• *�; <= !:,v..�l s' } -. cc -- ecretary a State cc — Paul Fussell 9 A 4 6 bills X VC - ;. '1,� It is the opini n of this office, based upon the evidence pra.sel ed,, tha u y'ou are exempt f rant State - franchise tax under the provisions of Section 23701dof the Revenue and Taxation Code, as it is shu -vn that you,-.-' are organized W �u X4.5 f- t: elmritabls Accordingly, You will not be rcq =sired to file .franchise taY returns x: '' r�:' �;`;' Y organization, `-• t un�ess you change the character of your the purposes sbr .. :! ch o,4 wc.-e organized, Or your method of opcAtion. Any such chan-ges" f''•,'- y=d should be reported. a; �medi athly to this office in order that their effect � upon your 0, -,:,t staff, =is any be detexrminca. Con trituti or s made to you arc deductible by the donors in arriving' at tilca_r taxable net income in the manner and to the extent rovidod- by---. ' Sec tU ons 17315, 17315, 17317, and 2hl2lk of the Revenue and..T xatzon de , " ;4�.r:,'c If the organization is rot yet incorporated or has not yet qualj,fAd to do business in Calif ernia this -approval wi71 expire within thir ty dzys unless incorporation or qualification is complet,cd writhin .sach period.. Very truly yours FRANCHISE Th BQkKD - ��'f +��' :�' John J. Campbell Executive Officer BY t .Y•'-' -'�'r'. .rFf•',c S' it i Mi von A . I3uot MOM Associate Tax aansei _' tea• *�; <= !:,v..�l s' } -. cc -- ecretary a State cc — Paul Fussell 9 A 4 6 SANTA ANITA FAMILY SERVICE, INC. TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT FINANCIAL STATEMENTS Page No. Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 -10 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards 11 -12 Report on Internal Control over Financial Reporting and on Compliance and Other Matters 13 -14 Report on Compliance with Requirements Applicable to Each Major Program 15 -16 Schedule of Findings and Questioned Costs 17 k GOEHNER To the Governing Board Santa Anita Family Service, Inc. Monrovia, California CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc., as of June 30, 2010, and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United States and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the organization as of June 30, 2010, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated March 25, 2011 on our consideration of Santa Anita Family. Service, Inc.'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Service, Inc. taken as a whole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A -133, "Audits of States, Local Governments, and Non - Profit Organizations," are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. i March 25, 2011 Pasadena, California Rhone 626.449.6321 Fax 626.449.7091 Toll Free 877.449.6321 Web goehnercpas.com Address 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 30, 2010 ASSETS CURRENT ASSETS Cash $ 82,420 Investments 103,514 Contracts receivable 489,184 Prepaid expenses 13,811 Total current assets 688,929 PROPERTY, PLANT AND EQUIPMENT - NET 605,593 OTHER ASSETS 760,571 Loan fees, net of amortization of $1,779 21,947 TOTAL ASSETS $ 1,316,469 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable $ 155,942 Accrued expenses 47,570 Line of credit 80,000 Notes payable, current portion 22,590 Total current liabilities 306,102 LONG -TERM LIABILITIES Notes payable, less current portion 760,571 Total liabilities 1,066,673 NET ASSETS Unrestricted 249,796 TOTAL LIABILITIES AND NET ASSETS $ 1,316,469 The accompanying notes are an integral part of this statement. -2- x- SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2010 SUPPORT AND REVENUE. Senior centers Pathways Pathways Calworks Pathways General Relief Parents and Children in Transition Family Support Domestic Violence Calworks Domestic Violence Calworks - GROW School districts Proposition 36 Family Preservation CSBG City of Azusa City of Baldwin Park City of Covina City of El Monte City of Monterey Park City of Rosemead Image Plus Impact Plus ARMS Other contracts Program fees Donations Gifts -in -kind income Interest income Rental income Miscellaneous income Total support and revenue EXPENSES Program services Management and general Fundraising Total expenses CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR 1,022,728 17,030 23,439 47,948 118,663 133,757 229,038 27,672 36,255 134,093 462,628 188,421 10,000 5,000 3,080 960 5,000 40,000 74,097 15,000 7,762 14,926 58,508 26,815 226,168 395 4,493 111 2,933,987 2,375,198 366,685 10,992 2,752,875 181,112 68,684 $ 249,796 The accompanying notes are an integral part of this statement. -3- 3 t _ I SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2010 PERSONNELEXPENSES Salaries Payroll taxes and employee benefits Total personnel expenses OTHER EXPENSES Insurance Professional services Rent and lease expense Utilities and telephone Building repairs and maintenance Auto, including reimbursements Supplies Postage Printing and paper Membership dues Staff training Purchase of services Family Preservation - subcontractor Family Support program Gifts -in -kind expense Interest expense Miscellaneous expense Total other expenses Depreciation and amortization TOTAL EXPENSES Program Management services and general Fundraising Total $ 1;376,530 $ 234,820 $ 8,097 $ 1,619,447 153,719 18,389 634 172,742 1,530,249 253,209 8,731 1,792,189 156,483 26,694 921 184,098 - 32,735 - 32,735 59,906 10,219 353 70,478 59,311 10,118 349 69,778 41,922 3,645 - 45,567 18,558 155 5 18,718 34,807 5,938 204 40,949 3,326 606 21 3,953 2,388 1,047 383 3,818 - 2,197 - 2,197 4,318 737 25 5,080 25,835 - - 25,835 69,924 - - 69,924 52,685 - - 52,685 226,168 - - 226,168 68,017 5,914 - 73,931 - 11,619 - 11,619 823,648 111,624 2,261 937,533 21,301 1,852 - 23,153 $ 2,375,198 $ 366,685 $ 10,992 $ 2,752,875 The accompanying notes are an integral part of this statement. -4- I SANTA ANNTA FAMILY SERVICE, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2010 CASH FLOWS FROM OPERATING ACTIVITIES CHANGE IN NET ASSETS Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation expense Amortized interest expense Changes in operating assets and liabilities: Contracts receivable Prepaid expenses Accounts payable Accrued expenses CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS USED FOR INVESTING ACTIVITIES Purchase of investments CASH FLOWS FROM FINANCING ACTIVITIES Borrowing from line of credit Principal payments on line of credit Principal payments on notes payable CASH PROVIDED BY FINANCING ACTIVITIES NET INCREASE IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR CASH PAID DURING THE YEAR FOR: INTEREST INCOME TAX The accompanying notes are an integral part of this statement. -5- $ 181,112 21,967 1,186 (213,699) 788 26,900 547 18,801 (27) 160,800 (80,800) (20,550) 59,450 78,224 4,196 $ 82,420 $ 72,213 SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2010 ORGANIZATION Santa Anita Family Service, Inc. (the Organization), a nonprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES The financial statements of the Organization are prepared on the accrual basis of accounting in accordance with U.S. generally accepted accounting principles. A summary of significant accounting policies is described below. CASH Liquid assets having a maturity of three months or less are included as cash. FAIR VALUE MEASUREMENTS U.S. generally accepted accounting principles requires that items recorded at fair market value be valued as level one, two or three, based on various inputs and methodologies as described below: Level 1 - quoted prices and active markets for identical holdings Level 2 - significant observable market -based inputs, other than Level 1 quoted prices, or unobservable inputs that are based on comparable market data Level 3 - significant observable inputs that are not based on comparable market data ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, uncoliectible receivables have been immaterial. PROPERTY, PLANT AND EQUIPMENT Property, plant and equipment are reported at cost. Depreciation is recorded on a straight -line basis over estimated useful lives of 3 to 39 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments are capitalized. LOAN FEES Capitalized loan fees are amortized over the life of the loan using the interest method. INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the year are recorded as unrestricted revenues. Non -cash contributions received (gifts -in -kind) are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. -6- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 SIGNIFICANT ACCOUNTING POLICIES (continued) BASIS OF ACCOUNTING In accordance with generally accepted accounting principles, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets as described below. Unrestricted, includes funds which are expendable for the support of the Organization's operations. Temporarily restricted, includes funds which donors have restricted for specific purposes, or for use according to specific timetables, or both. Permanently restricted, includes funds that are subject to restrictions set forth in gift instruments requiring that principal and capital gains be invested in perpetuity and income be expended for unrestricted operating purposes. As of June 30, 2010, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. INCOME TAXES The Organization is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code and from state income tax under Section 23701 d of the Revenue and Taxation Code for the state of California. Management believes that the Organization shall continue to be exempt. JOINT COST ALLOCATION The Organization incurs costs that are shared by program services, management and general, and fundraising activities. The amount allocated to each area depends upon the purpose, audience, and content of each medium used. FUNCTIONAL ALLOCATION The Organization incurs costs that are shared by program, management and general, and fundraising activities. The amount allocated to each area depends on how funds are used. -7 -, SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 INVESTMENTS At June 30, 2010, investments stated at fair market value included: Certificate of deposit Other investments Interest income for the year ended June 30, 2010 was $395. $ 100,000 3,514 $ 103,514 In accordance with U.S. generally accepted accounting principles, investments are a level 1 classification. PROPERTY, PLANT AND EQUIPMENT At June 30, 2010, property, plant and equipment included: Land Building Leasehold improvements Furniture and equipment Less accumulated depreciation Depreciation expense for the year ended June 30, 2010 was $21,967. $ 314,050 551,542 23,089 98,311 986,992 (381,39 $ 605,593 In addition to its own fixed assets, the Organization has the use of $173,706 of fixed assets owned by governmental entities, including furniture and fixtures, computers, and other equipment. These assets were expensed in the applicable contract year. LINE OF CREDIT The Organization has a line of credit in an amount not to exceed $100,000 with Citizens Business Bank. The credit line bears interest at the bank's prime rate plus 3% and matures April 2011. As required by the agreement, the Organization maintains a certificate of deposit in the minimum amount of $100,000 with Citizens Business Bank as collateral for the line of credit. The outstanding balance as of June 30, 2010 was $80,000. PENSION PLAN The Organization has established a tax - deferred annuity plan for qualified participants. Contributions to the plan are non - forfeitable. The plan is a non - matching, deferred compensation arrangement whereby only the employees contribute a portion of their salary to the plan. SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 NOTES PAYABLE Current Citizens Business Bank, secured by Deed of Trust on property located at 603, 605 and 607 South Myrtle, Avenue, Monrovia, California; monthly principal and interest payments of $3,470; bearing interest at a rate of 2.75% above the bank's prime rate of interest per annum; maturing September 2017 $ 15,643 Fidelity Mortgage Lenders, secured by Deed of Trust on property located at 716 N. Citrus Avenue, Covina, California and 603, 605 and 607 South Myrtle Avenue, Monrovia, California; monthly principal and interest payments of $4,061; bearing interest at a fixed rate of 10.75% per annum; maturing February 2029 6,947 $ 22,590 At June 30, 2010, future maturities are as follows: 2011 2012 2013 2014 2015 Thereafter Interest expense for the year ended June 30, 2010 was $73,399. NON -CASH TRANSACTIONS Long -term Total $ 375,696 $ 391,339 384,875 391,822 $ 760,571 $ 783,161 $ 22,590 24,464 26,502 28,721 31,135 649,749 $ 783,161 GIFTS -IN -KIND Gifts -in -kind consist of professional services rendered related to governmental contracts and are recorded at the estimated fair market values when the services are provided. Donated services revenue and related expenses for the year ended June 30, 2010 were $185,694. In accordance with U.S. generally accepted accounting principles, donated services are a level 3 classification. The Organization also has the use of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. In two of the three offices, it has access to reception and telephone services, free of charge. SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2010 NON -CASH TRANSACTIONS continued The approximate value of the free rent and services for the year ended June 30, 2010 was $40,474. In accordance with U.S. generally accepted accounting principles, in -kind rent and the reception and telephone services are a level 3 classification. LEASE COMMITMENTS The Organization leased office space in San Gabriel, California at a rate of $2,500 per month through December 2010. At that time, the agreement converted to a month -to -month contract at a rate of $1,800 per month. The Organization also leases a photocopier and postage machine under noncancelfable operating leases at a rate of $974 and $87 per month, respectively. Lease terms extend to October 2011 and June 2013, respectively. The Organization also leases office space in Pomona, California on a month -to -month basis. At June 30, 2010, future minimum payments are as follows: 2011 $ 27,732 2012 4,940 2013 1,044 $ 33,716 Rent and lease expense for the year ended June 30, 2010 was $70,478. RELATED PARTY TRANSACTIONS The Organization purchases office supplies from a company that employs the husband of a staff member. Supplies costing $7,677 were purchased from this company during the year ended June 30, 2010. Two directors of the Organization rent office space from the Organization for personal use on a month -to -month basis. Each officer pays the Organization rent at a rate of $187 per month. MINERAL DEED The Organization has a Quit Claim Mineral Deed, giving them a decimal interest of .065% in the production and proceeds. During the fiscal year ended June 30, 2010, the Organization received proceeds totaling $6,722, which is included in Miscellaneous revenue. SUBSEQUENT EVENTS The Organization has evaluated subsequent events through March 25, 2011, which is the date these financial statements were issued. All subsequent events requiring recognition as of June 30, 2010 have been incorporated into these financial statements. -10- SUPPLEMENTARY INFORMATION a Cl) r� a a J Q er W ❑ W U LL o Z N W V) CO V rr W r D J W D - d Z 1Q W L W LL !r O LU Ew ¢2:)� ❑I-- z =cr ¢ ^ rrU O U) �n 4J LL 4 J CA CO r NOON il- C] lf7�0N r N N CO CV r C'? � CC) r f- O It "RT CO C0 r� 00 Ca O U') co a to P. co Cv 00 o LO CO Cf.) L) CO (j) W W❑ N N L) C) f N CO 03 It (O (D -1 (fl r r CC) 0 CD C7 N N LO Z CY) N C7 N r W W LL 2 W W co (D ❑ Q ti Cli W ❑ U) Ef3 m o Z QOO r` oQom N r ti (9 Urr COCOM mOp � 0) 0) CO *` 4 r O O CO CO Cl) O CO O O CO CO 00 DD no oocaot (5 0o aoC) j�U)Co F- d3: 3: 44 Z 2 ❑UCOU) O(j) U U 0 0 a_ IL r r LO U LUL00 J <.Z z LE a r ,Y N CO CO CO CO m CO 8) CO C)) C) Cn CA W Q Cn O O a- U-) LO U') m C*) O O 10 Lq LO LO Lq try LC) In C[) LO O) cri O> t4 (Q Co CO T L{? L(7 to Cs7 ❑ ❑ CO CO O O CO i j M C'O co CO CO CO C) ce) (o CO CO CO ' W LL 0) 0) 0 00C)) WO mm00 0) mO)0) LL U c a ar w o ° C> a x ~' � a U) CL 0 > o o co > U 2 m CL s� e 3 . ❑ Z N•0'� N - 7 CL m cc CO m L3 L+ E LL -= O O q) V I- C U Z Q Q i1i N L� N d N (� (A E E U) N (U O Y m N z J N m N U l m 'i 7 o a m ° E N 3 ¢ QUo Q �» 3 CLEO U �> 05 �NI, NU ed x N d v �(A (17 C) c = t =Q N N �Cl N N F N E E E O U- iL LL � U N ❑ U U) w ¢ cn a U a C> a ¢ O D v o L� L q � A r I ➢' i] ui z z O U Cl) d m Q Q J Q AC LU O LLJ ULo Z LL N W W (p U LLJ co LIJ 0 �Zn LU L X Z UJ LL) Qo¢ LU Z i } QZ) LLI 2 F- ° i-- ¢UO rr U) CO LL J d OD Q 0 C) O d Ca OD O O d (] Cl O r Ir Cif C C? C) C7 d d OD LU r 0:) d In 6 Le L!7 r � LLI D LL � 0 (� j 0 ffl � LZ LLJ E d CO X Q U) Q� p LU Cn Cl) � O• LO LL U w F Z> C'3 O GS E v E ' C) U 0 c m E U) Q� O Cl) � O• LO Q ~O d CY3 C C C Op m ( a q p 0 0 0 , zzz0 F z L 0 U 0 U fs J O Q _� O a) ) co CO OOCO OD c a) N crs Q co CL Q t+ i O N wQ c� LO co N N— C-!NN 3 r a) 1-- V LL U w F Z> C'3 O GS N F N "a a) U N N a) U a) m N U) a) .L N 0 U) c� C E v E 0 U 0 c m E U) Q� a) Q Cl) � O• O � U 0 U � ( a CDco Q-0 J � U 0) ca :3 O a) a) fs O _� O a) ) Lv 0 U) N c a) N crs Q co CL Q t+ i O N c� > a) O O 3 V a) 1-- V s a) 0 cu � N Z t c O ) cU m ca 0 co O O W CU E O O 0 D O M E LL t E i m Zit a) O C U Y if 4) cc E O U d U c La 0 [a te C a) = co i a) m ns Q a) ? a) � 0 a) -0 a] a) - w -� o CD O c6 O p �Q �� E �� �� F O .c [4 t s s= 10 c O O co LL Q CL Li a s E a � iv U N F N "a a) U N N a) U a) m N U) a) .L N 0 U) c� C E � E 0 U 0 c m E Q� Cl) � O• O � U 0 U � � O N CDco Q-0 J � U 0) ca :3 O a) a) o a) ) 0 U) N co CL Q c� �a) c � s Co a) 1-- s a) 0 N t GOEHNER CERTIFIED PUBLIC ACCOUNTANTS KRISTIN CREIGHTON, CPA, Parrner JAMEN WURM, CPA, M.S., Parriter REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended June 301, 201c, and have issued our report thereon dated March 25, 2011. We conducted our audit in accordance with generally accepted auditing standards of the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered Santa Anita Family Service, Inc.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entitys financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material .weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial Phone 626.449.6321 statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, Fax providing an opinion on compliance with those provisions was not an objective of our audit and; 626.449.70091 91 accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing "roll Free Standards. 877.449.6321 web goehnercpas.com Address -13- 251 S. Fake Avenue Suite 190 Pasadena, CA 91101 This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. March 25, 2011 Pasadena, California -14- �3' GGEHNER PUBLIC ACCOUNTANTS KRISTEN CREIGHTON, CPA, Purrrier jAMEN WURM, CPA, M.S., ParF­r REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A -133 To the Governing Board Santa Anita Family Service, Inc. Monrovia, California Compliance We have audited the compliance of Santa Anita Family Service, Inc. with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance, Supplement that are applicable to each of its major federal programs for the year ended June 30, 2010. Santa Anita Family Service, Inc.'s major federal programs are identified in the summary of auditors' results section of the accompanying schedule. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Santa Anita Family Service, Inc.'s management. Our responsibility is to express an opinion on Santa Anita Family Service, Inc.'s compliance based on our audit. We conducted our audit of compliance in accordance with the United States generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Santa Anita Family Service, Inc.'s compliance with those requirements and performing other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Santa Anita Family Service, Inc.'s compliance with those requirements. In our opinion Santa Anita Family Service, Inc. complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2010. Internal Control over Compliance Phone The management of Santa Anita Family Service, Inc, is responsible for establishing and maintaining 626.449.6321 effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Santa Anita Fax Family Service, Inc.'s internal control over compliance with requirements that could have a direct and 626.449.7091 material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. Corr Free 877.449.6321 A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their we b assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance goehnercpas.com requirement of a federal program on a timely basis. A material weakness in internal control over Address -15- 251 S. Lake Avenue Suite 196 Pasadena, CA 91101 a RI compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities and is not intended to, be and should not be used by anyone other than these specified parties. March 25, 2011 Pasadena, California -16- . k N SANTA ANITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2010 A. SUMMARY OF AUDIT RESULTS 1. The Independent Auditors' Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc. (the Organization). 2. No material weaknesses relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance .and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the financial statements of the Organization were disclosed during the audit. 4. No material weaknesses relating to the audit of the major federal award programs are reported in the Independent Auditors' Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with the OMB Circular A -133. 5, The Auditors' Report on Compliance for the Major Federal Award Programs for the Organization expresses an unqualified opinion. 6. The programs tested as major programs included: Los Angeles County Department of Community and Senior Services Older Age American (Nutrition), CFDA Nos. 93.044 and 93.051 Integrated Care Management, CFDA No. 93.044 Family Caregiver Support Program, CFDA No. 93.052 Family Preservation, CFDA No. 93.556 7. The threshold for distinguishing Types A and B programs was $300,000. 8. The Organization was not determined to be a low -risk auditee. B. FINDINGS - FINANCIAL STATEMENT AUDIT None C. FINDINGS AND QUESTIONED COSTS -MAJOR FEDERAL AWARD PROGRAM AUDIT The Organization did not submit an audit report within 180 days of the end of the contract as required under the agreement. -17- vy IL L. i r ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report - measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths). To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accompiishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 0711111 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS 104 200 NON - BALDWIN PARK RESIDENTS 1800 3500 Social Model Recovery Systems, Inc. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Social Model Recovery Systems, Inc.. Agency Address: 223 E_ Rowland Street Covina California 91723 Administrator: James L. O'Connell Title: CEO Administrator Telephone: 626- 332 -3145 Fax: 626- 974 -4164 Administrator Email: JimO socialmodel.com Project Site Address: _3430_ Cogswell Road El Monte 91732 Project Manager: Andrew Peckich Title: Program Director Project Manager's Telephone: 626 -453 -3408 Fax: 626 - 453 -3410 Project Manager's Email: APeckich(a7mvrecovery.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Omni Center, a program of Social Model Recovery Systems, has provided treatment services to low income or indigent women and men suffering from alcoholism and drug addiction since 1 969. The Omni Center has been located in the City of El Monte since 1978. During our years of community service, we have developed an effective intensive recovery based program, Here at the Omni Center; we provide evidence -based educational groups, individual substance abuse counseling, family sessions, alcohol and drug testing, and daily access to self -help meetings. We draw our strength from the supportive community and in return provide a valuable service to the San Gabriel Valley. (Continued on the following page.) Describe A-gency's_ overall _function or purpose. (continued) In July 2411, Mid Valley Recovery Services Inc. merged with Social Model Recovery Systems, Inc.; Social Model holds the honor of being the first co- occurring residential treatment program in the nation. With the completion of this merger, we respectively boast a combined 70 years of experience serving families and communities in need. In addition to the treatment services Omni Center provides, we also operate a 22 -bed shelter program. The shelter's primary purpose is to offer a temporary housing solution for LA County Department of Mental Health clients. Omni Centers' supportive housing program provides a safe and sober living opportunity for individuals that have completed a traditional recovery program and are in need of additional supportive services to strengthen their recovery foundation. The modalities of treatment that are provided by our agency cover a wide scope of needs, The residential program is structured for six months to one year in order to be of maximum benefit to the resident. Our supportive housing program may be utilized for up to one year. Mid Valley Outpatient offers an intensive group setting, has onsite childcare; and operates as the primary treatment provider to the El Monte Superior Court Drug Court Program. Social Model Recovery Systems' programs are all certified by the County of Los Angeles as well as licensed by the State of California to provide alcohol and drug treatment services. Omni Center is a respected and appreciated asset to the community. We have worked in collaboration with our surrounding communities to provide a central location that offers a safe and supportive environment for individuals to recover from their addictions. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 2 ) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested. $ 10,000.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Family Unity Program is a new program designed with difficult family dynamics in mind. This program is designed to teach concepts and ways to improve the family system. The program is based on education and - discussion while focusing on the attitudes and behaviors necessary to have a successful family experience. This program offers an array of practical solutions for families seeking a more diverse approach to their present family difficulties /challenges. The Family Unity Program will teach how to avoid bad marriages before they happen, strengthen existing marriages and family systems, restore troubled marriages, reconcile separated couples when possible, help step - families be successful, and reduce daily family stressors. Healthy family dynamics will be achieved by building stronger communities and creating a home environment based on common connections and shared values. We believe that creative teaching through socialization will strengthen the home /family foundation. The Family Unity Program is divided into 12 lessons. Each lesson will be taught over a two -week session. The exception is lessons that are either shorter in content and difficulty; these lessons will be completed in one session. During the duration of the program, participants will be provided individual sessions with a primary counselor. These sessions will provide an opportunity to address issues that may be presenting problems in intimate settings. Families needing additional services such as substance and alcohol treatment, certified parenting groups, anger management education, domestic violence classes, mental health assessments, housing issues, and medical referrals will be established at this time. These sessions will provide unique opportunities to engage the family in actions that promote healthy family dynamics. Upon the successful completion of The Family Unity Program, a celebration ceremony for the participants and their family will be held and a certificate of achievement will be awarded to the family. Remember the journey is just as important as the destination. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The clientele that will benefit from our services will be low- income families looking to strengthen their family foundation by using communication and mutual respect as the primary tools. Single parent families, two parent families, step families, foster families, and guardian families are just a sample of our service population. Describe any special characteristics of your client population. The special characteristics of our client population include families that have a history with the LA County Department of Children and Family Services as well as families affected by drug and /or alcohol abuse. Adults and children experiencing the difficulty of divorce, and families with youth and teen behavior issues in school and home environments will also be included in the population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). We are asking for an increase in the amount of funding. We would like to hire two part -time staff members to help facilitate our new Family Unity Program. Group materials will be provided to all the participants and onsite childcare will be available to parents attending the groups. We will also provide a healthy snack and educational fun for the children. i A CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: .James L. O'Connell Print Name CEO Title of Officer December 20 2011 Signatur Date G ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, .Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the rop e� cted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/11 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS 77 90 NON - BALDWIN PARK RESIDENTS 152 170 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit` clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. —I as M tp � �o 0)o �M C C CD 0° m Y W .-. Ch N CAD a' ; �1 0 h D CD a 0 CD to C) y - = �C. UJ '� ? � N' ..� 0 r c� , cn '*+ m m �..r m m m CL CD o a N N 0 m y � X x T C1 n 0 00 � N W .s O�(o = N a z amp 000 UI C r0+ a N r�► = O Q m Q m C I�• Y i CL � `i v N d? -4 -4 O pa s �i �► �N W O D O 0 0 W � w C Q O w n 2% ""o CD W °, Q, a fig C" EA co {iR tit rr Al C -4 SD W ^% w MIL Q fu Cri V �I tG o o W o° cQ Q. —I as M tp � �o 0)o �M C C CD 0° m Y 6 C m W O CO oo -4 0) Cn 4-, W N v CD = L C 0 �, � CCU 0 CD — i3 tD t0 0 sll �'* CU CD CD Cn CD z 1© rt m C7 C7 � 0 c 0 � � � �• 2) w CD CD CD CCD C .0 (D (Lx i :3 c V r C CD to m CCDD � 3 CD � cr c M 9 tD %-+ _ Cl) CD y � N tD CD 0 to 00 � h 0) -h S N G rr N o a 0 W Q a x B. 0 0 y CD fR ffi {yq {ig N y N N °o N) cn � N o w 0 4 =r 0 N C c Q CL CD O N C O rr O0 v N CNJI 3 to 0 lu m v ao c v C) m BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. J.H. Barger, M.D. President June 2013 2. Ulises Gutierrez Vice President June 2013 3. Gerald Brown Secretary June 2013 4. Patricia Fenoglio Treasurer June 2013 5. Michael Butler Member 6. Kristine Larson Member 7. Paul Sharpe Member Name of Executive Director James L. Connell CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. 11 AGENCY CERTICATION As the Executive Director, or duly authorized representative of Social Model Recovery Systems, Inc. - Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. James L. O'Connell Print Name Signature 626.332.31 46 Phone Number JimO @socialmodef.com Email Address 12 CEO Title of Officer December 20, 2011 Date SOCIAL MODEL RECOVERY SYSTEMS BOARD OF DIRECTORS AFFIDAVIT NAME TITLE J.H. Barger, M.D. President Ulises Gutierrez Vice President Gerald Brown Secretary Patricia Fenoglio Treasurer Michael Butler Member Kristine Larson Member Paul Share Member 1, James O'Connell, hereby certify that this is an accurate list of all Social Model Recovery Systems, Inc., Board of Directors. "es L,O'Cell- hief Executive Officer December 20, 2011 ii ii ,,�;:` ��• . ... ..........��� %ice RPp OR 13, RAT r` !F4R............� y BYLAWS OF SOCIAL MODEL RECOVERY SYSTEMS, INC. A CALIFORNIA PUBLIC BENEFIT CORPORATION ARTICLE 1 OFFICES SECTION 1. PRINCIPAL OFFICE The principal office of the corporation for the transaction of its business is located in Los Angeles County, California. SECTION 2. CHANGE OF ADDRESS The county of the corporation's principal office can be changed only by amendment of these bylaws and not otherwise. The board of directors may, however, change the principal office from one location to another within the named county by noting the changed address and effective date below, and such changes of address shall not be deemed an amendment of these bylaws. 223 E. Rowland, Covina Dated: July 1, 2007 SECTION 3. OTHER OFFICES The corporation may also have offices at such other places, within or without the State of California, where it is qualified to do business, as its business may require and as the board of directors may, from time to time, designate. ARTICLE 2 PURPOSES SECTION 1. OBJECTIVES AND PURPOSES The prima ry.objectives and purposes of this corporation shall be: (a) To create environments promoting recovery, personal responsibility, and mutual self help. (b) To help communities prevent and reduce alcohol, other drug, and mental health related problems through positive social change. (c) To share research and knowledge through training, consultation, and educational initiatives. ARTICLE 3 DIRECTORS SECTION 1. NUMBER The corporation shall have not fewer than five (5) nor more than nine (9) directors, with the exact number to be fixed within these limits by approval of the board of directors in the manner provided by these bylaws and collectively they shall be known as the board of directors. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws. SECTION 2. POWERS Subject to the provisions of the California Nonprofit Public Benefit Corporation law and any limitations in the articles of incorporation and bylaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised under the direction of the board of directors. SECTION 3. DUTIES It shall be the duty of the board of directors to: (a) Perform any and all duties imposed on them collectively or individually by law, by the articles of incorporation of this corporation, or by these bylaws; (b) Recruit, select, hire, evaluate, and terminate a principle employee whose title is Chief Executive Officer (CEO). The board shall prepare and maintain policies and procedures governing the CEO and shall prepare a written performance evaluation of the CEO annually; (c) Meet at such times and places as required by these bylaws; (d) Register their addresses with the secretary of the corporation and allow that notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof. SECTION 4. TERMS OF OFFICE Each director elected to office will hold office for a four -year term that will automatically renew for successive four -year terms until the resignation, removal (See Section 17), or death of said director. SECTION 5. COMPENSATION Directors shall serve without compensation except that they shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance of their regular duties as specified in Section 3 of this Article. Directors may not be compensated for rendering services to the corporation in any capacity other than director unless such other compensation is reasonable and is allowable under the provisions of Section 6 of this Article. 2 Any payments to directors shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 14 of these bylaws. SECTION G. RESTRICTION REGARDING INTERESTED DIRECTORS Notwithstanding any other provision of these bylaws, not more than forty -nine percent (49 %) of the persons serving on the board may be interested persons. For purposes of this Section, "interested persons" means either: (a) Any person currently being compensated by the corporation for services rendered it within the previous twelve (12) months, whether as a full- or part-time officer or other employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director as director; or (b) Any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, son -in- law, daughter -in -law, mother -in -law, or father -in -law of any such person. SECTION 7. PLACE OF MEETINGS Meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such place within or without the State of California which has been designated from time to time by resolution of the board of directors. In the absence of such designation, any meeting not held at the principal office of the corporation shall be valid only if held on the written consent of all directors given either before or after the meeting and filed with the secretary of the corporation or after all board members have been given written notice of the meeting as hereinafter provided for special meetings of the board. Any meeting, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment.. Participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply: a) Each director participating in the meeting can communicate with all of the other directors concurrently; b) Each director is provided the means of participating in all matters before the board, including, without limitation, the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation; and C) The corporation adopts and implements some means of verifying 1) that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate in the meeting, and 2) that all actions of, or votes by, the board are taken and cast only by directors and not by persons who are not directors. SECTION 8. REGULAR AND ANNUAL MEETINGS Regular meetings of directors shall be held on the fourth Tuesday of January, March, May, July, September and November at 12 o'clock PM, unless such day falls on a legal holiday, in which event the regular meeting shall be held at the same hour and place on the next business day. 3 At the bi- annual meeting of directors held in July, directors shall be elected by the board of directors in accordance with this section. Cumulative'voting by directors for the election of directors shall not be permitted. The candidates receiving the highest number of votes up to the number of directors to be elected shall be elected. Each director shall cast one vote, with voting being by ballot only. SECTION 9. SPECIAL MEETINGS Special meetings of the board of directors may be called by the president, the vice president, the secretary, or by any two directors, and such meetings shall be held at the place, within or without the State of California, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation. SECTION 10. NOTICE OF MEETINGS Regular meetings of the board may be held without notice. Special meetings of the board shall be held upon four (4) days' notice by first -class mail or forty-eight (48) hours' notice delivered personally or by telephone or telegraph. If sent by mail or telegraph, the notice shall be deemed to be delivered on its deposit in the malls or on its delivery to the telegraph company. Such notices shall be addressed to each director at his or her address as shown on the books of the corporation. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place of the adjourned meeting are fixed at the meeting adjourned and if such adjourned meeting is held no more than twenty -four (24) hours from the time of the original meeting. Notice shall be given of any adjourned regular or special meeting to directors absent from the original meeting if the adjourned meeting is held more than twenty -four (24) hours from the time of the original meeting. SECTION 11. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 12. WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice, provided a quorum, as hereinafter defined, is present and provided that either before or after the meeting each director not present signs a waiver of notice, a consent to holding the meeting, or an approval of the minutes thereof. All such waivers, consents, or approvals shall be filed with the corporate records or made a part of the minutes of the meeting. SECTION 13, QUORUM FOR MEETINGS In order for the corporation to legally conduct its business a quorum must be present at each meeting. A quorum shall consist of a minimum of three (3) directors. Except as otherwise provided in these bylaws or in the articles of incorporation of this corporation, or by law, no business shall be considered by the board. at any meeting at which a quorum, as hereinafter defined, is not present, and the only motion which the chair shall entertain at such i� meeting is a motion to adjourn. However, a majority of the directors present at such meeting may adjourn from time to time until the time fixed for the next regular meeting of the board. When a meeting is adjourned for lack of a quorum, it shall not be necessary to give any notice of the time and place of the adjourned meeting or of the business to be transacted at such meeting, other than by announcement at the meeting at which the adjournment is taken, except as provided in Section 10 of this Article. The directors present at a duty called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the articles of incorporation or bylaws of this corporation. SECTION 14. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the board of directors, unless the articles of incorporation or bylaws of this corporation, or provisions of the California Nonprofit Public Benefit Corporation Law, particularly those provisions relating to appointment of committees (Section 5212), approval of contracts or transactions in which a director has a material financial interest (Section 5233), and indemnification of directors (Section 5238e), require a greater percentage or different voting rules for approval of a matter by the board. SECTION 13. CONDUCT OF MEETINGS Meetings of the board of directors shall be presided over by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of each of these persons, by a chairperson chosen by a majority of the directors present at the meeting. The secretary of the corporation shall act as secretary of all meetings of the board, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting. Meetings shall be governed by Robert's Rules of Order, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these bylaws, with the articles of incorporation of this corporation, or with provisions of law. SECTION 16. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Any action required or permitted to be taken by the board of directors under any provision of law may be taken without a meeting, if all members of the board shall individually or collectively consent in writing to such action. For the purposes of this Section only, "all members of the board" shall not include any "interested director" as defined in Section 5233 of the California Nonprofit Public Benefit Corporation Law. Such written consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors. Any certificate or other document filed under any provision of law which relates to action so taken shall state that the action was taken by unanimous written consent of the board of directors without a meeting and that the bylaws of this corporation authorize the directors to so act, and such statement shall be prima facie evidence of such authority. 5 SECTION 17. VACANCIES Vacancies on the board of directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased. The board of directors may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or been found by a final order or judgment of any court to have breached any duty under Section 5230 and following of the California Nonprofit Public Benefit Corporation Law. A majority of the directors then in office may remove directors without cause. Any director may resign effective upon giving written notice to the president, the secretary, or the board of directors, unless the notice specifies a later time for the effectiveness of such resignation. No director may resign if the corporation would then be left without a duly elected director or directors in charge of its affairs, except upon notice to the attorney general. Vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum, by (1) the unanimous written consent of the directors then in office, (2) the affirmative vote of a majority of the directors then in office at a meeting held pursuant to notice or waivers of notice complying with this Article of these bylaws, or (3) a sole remaining director. A person elected to fill a vacancy as provided by this Section shall hold office until the next annual election of the board of directors or until his or her death, resignation, or removal from office. SECTION 18. BOARD MEMBER ATTENDANCE Directors that are absent from three consecutive board meetings, will automatically be dismissed from the board. SECTION 19. NONLIABILITY OF DIRECTORS The directors shall not be personally liable for the debts, liabilities, or other obligations of the corporation. SECTION 20. INDEMNIFICATION BY CORPORATION_ OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS To the extent that a person who is, or was, a director, officer, employee, or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative, or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue, or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding. If such person either settles any such claim or sustains a judgment against him or her, then indemnification against expenses, judgments, fines, settlements, and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of, Section 5238 of the California Nonprofit Public Benefit Corporation Law. 9 SECTION 21. INSURANCE FOR CORPORATE AGENTS The board of directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against any liability other than for violating provisions of law relating to self- dealing (Section 5233 of the California Nonprofit Public Benefit Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 5238 of the California Nonprofit Public Benefit Corporation Law. ARTICLE 4 OFFICERS SECTION 1. NUMBER OF OFFICERS The officers of the corporation shall be a president, vice - president, secretary, and treasurer. Any number of offices may be held by the same person except that neither the secretary nor the treasurer may serve as the president. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any board member may serve as an officer of this corporation. Officers shall be elected by the board of directors, at the annual meeting of even numbered years, and each officer shall hold office for a period of two years, or until such time as he or she resigns, is removed, or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. Any director may hold a specific office for a maximum of two consecutive terms. (These may be eittier full or partial terms of office, if he or she was elected to fill a vacancy.) Upon completion of two terms of office, he or she must relinquish that office for a minimum of one full term (Two years). Nothing in this provision would prevent a director from being elected to a different office position. SECTION 3. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the board of directors, at any time. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this Section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the board of directors relating to the employment of any officer of the corporation. SECTION 4. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors. In the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appointment by the president until such time as the board shall fill the vacancy. 7 SECTION 5. DUTIES OF PRESIDENT The president shall, subject to the control of the board of directors, shall perform.all duties incident to his or her office and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be prescribed from time to time by the board of directors. He or she shall preside at all meetings of the board of directors. SECTION 6. DUTIES OF VICE PRESIDENT In the absence of the president, or in the event of his or her inability or refusal to act, the vice president shall perform all the duties of the president, and when so acting shall have all the powers of, and be subject to all the restrictions on, the president. The vice president shall have other powers and perform such other duties as may be prescribed by law, by the articles of incorporation, or by these bylaws, or as may be prescribed by the board of directors. SECTION i. DUTIES OF SECRET ARY The secretary shall: Certify and keep at the principal office of the corporation the original, or a copy of these bylaws as amended or otherwise altered to date. Keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. See that all notices are duly given in accordance with the provisions of these bylaws or as required by law. Exhibit at all reasonable times to any director of the corporation, onto his or her agent or attorney, on request therefore, the bylaws, and the minutes of the proceedings of the directors of the corporation. In general, perform all duties incident to the office of secretary and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be assigned to him or.her from time to time by the board of directors. SECTION 8. DUTIES OF TREASURER Subject to the provisions of these bylaws relating to the "Execution of Instruments, Deposits, and Funds," the treasurer shall: Cause to be deposited all funds and securities in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the board of directors. Cause to be received, monies due and payable to the corporation from any source whatsoever, insuring that proper receipts are issued for same. Cause to be disbursed, the funds of the corporation as may be directed by the board of directors, insuring that proper vouchers for such disbursements are received. EZ Insure that adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses are maintained. Cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. Perform all duties incident to the office of treasurer and such other duties as may be required by law, by the articles of incorporation of the corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 9. COMPENSATION Officers shall serve without compensation except that they shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance of their regular duties. Officers may not be compensated for rendering services to the corporation in any capacity other than director or officer unless such other compensation is reasonable. Any payments to officers shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 10 of these bylaws. ARTICLE 5 COMMITTEES SECTION 1. EXECUTIVE COMMITTEE OF THE BOARD The board of directors may, by a majority vote of directors, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an executive committee of the board and delegate to such committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to: (a) The approval of any action which, under law or the provisions of these bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee that has the authority of the board. (c) The fixing of compensation of the directors for serving on the board or on any committee (d) The amendment or repeal of bylaws or the adoption of new bylaws. (e) The amendment or repeal or any resolution of the board which by its express terms is not so amendable or repealable. (f) The appointment of committees of the board or the members thereof. (g) The expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected. (h) The approval of any transaction to which this corporation is a party and in which one or more of the directors has a material financial interest, except as expressly provided in Section 5233(d)(3) of the California Nonprofit Public Benefit Corporation Law. 9 By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the board. The committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require. SECTION 2. OTHER COMMITTEES The corporation shall have such other committees as may from time to time be designated by resolution of the board of directors. Such other committees may consist of persons who are not also members of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees. SECTION 3. MEETINGS AND ACTION OF COMMITTEES Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these bylaws concerning meetings of the board of directors, with such changes in the context of such bylaw provisions as are necessary to substitute the committee and its members for the board of directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the board of directors or by the committee. The time for special meetings of committees may also be fixed by the board of directors. The board of directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these bylaws. ARTICLE 6 EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS SECTION 1. EXECUTION OF INSTRUMENTS The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any employee or agent (typically the Chief Executive Officer) of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. SECTION 2. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by a minimum of two individuals who have been duly authorized to do so by a resolution of the board of directors. SECTION 3. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select. 10 SECTION 4. GIFTS The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the charitable or public purposes of this corporation. ARTICLE i CHIEF EXECUTIVE OFFICER SECTION 1. RELATIONSHIP TO THE BOARD The Chief Executive Officer is an employee of the corporation and within the provisions of any written agreement, employment contract and /or State or Federal labor laws, serves at the pleasure of the board of directors. (See ARTICLE 3 Section 3(b)) SECTION 2. ADMINISTRATIVE RESPONSIBILITIES The CEO shall implement policies set by the board of directors. The CEO shall be responsible for the operational management of the corporation and all programs and activities of the corporation, as set by the corporation's policies and procedures. SECTION 3. FISCAL_ RESPONSIBILITIES The CEO shall prepare an annual budget for approval by the board of directors. The CEO shall report on the progress towards achievement of this budget at the bi- monthly meeting of the board of directors. SECTION 4. PERSONNEL MANAGEMENT RESPONSIBILITIES The CEO shall manage all corporate personnel, consistent with the policies established and approved by the board of directors. SECTION S. CORPORATE REPRESENTATIVE AUTHORITY Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, the CEO shall, in the name of the corporation, be responsible for negotiating and validating such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be deemed to be in the best interest of the corporation and duly authorized by the board of directors. SECTION 6. REPORTING The CEO shall report to the board of directors at its bi- monthly meeting on the progress, achievements, and problems relating to the operation of the corporation. 11 SECTION 7. COMPENSATION The board of directors shall set compensation for the CEO at a rate consistent with the job requirements and performance. ARTICLE 8 CORPORATE RECORDS, REPORTS, AND SEAL SECTION 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the State of California: (a) Minutes of all meetings of directors and committees of the board indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof; (b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains, and losses; (c) A copy of the corporation's articles of incorporation and bylaws as amended to date. SECTION 2. CORPORATE SEAL The board of directors may adopt, use, and at will alter, a corporate seal. Such seal sham be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument. SECTION 3. DIRECTORS' INSPECTION RIGHTS Every director shall have the absolute right at any reasonable time to inspect and copy ail books, records, and documents of every kind and to inspect the physical properties of the corporation. SECTION 4. RIGHT TO COPY AND MAKE EXTRACTS Any inspection under the provisions of this Article may be made in person or by agent or attorney and the right to inspection includes the right to copy and make extracts. SECTION 5. ANNUAL REPORT The board shall cause an annual report to be furnished not later than one hundred and twenty (120) days after the close of the corporation's fiscal year to all directors of the corporation which report shall contain the following information in appropriate detail: (a) The assets and liabilities, including the trust funds, of the corporation as of the end of the fiscal year; (b) The principal changes in assets and liabilities, including trust funds, during the fiscal year 12 (c) The revenue or receipts of the corporation both unrestricted and restricted to particular purposes, for the fiscal year; (d) The expenses or disbursements of the corporation, for both general and restricted purposes, during the fiscal year; The annual report shall be accompanied by any report thereon of independent accountants, or, if there is no such report, the certificate of an authorized officer of the corporation that such statements were prepared without audit from the books and records of the corporation. SECTION 6. ANNUAL STATEMENT OF SPECIFIC TRANSACTIONS This corporation shall mail or deliver to all directors a statement within one hundred and twenty (120) days after the close of its fiscal year which briefly describes the amount and circumstances of any indemnification or transaction of the following kind: Any transaction in which the corporation, or its parent or its subsidiary, was a party, and in which either of the following had a direct or indirect material financial interest: (a) Any director or officer of the corporation, or its parent or its subsidiary (a mere common directorship shall not be considered a material financial interest); or (b) Any holder of more than ten percent (10 %) of the voting power of the corporation, its parent, or its subsidiary. The above statement need only be provided with respect to a transaction during the previous fiscal year involving more than Fifty Thousand Dollars ($50,000) or which was one of a number of transactions with the same persons involving, in the aggregate, more than Fifty Thousand Dollars ($50,000). Similarly, the statement need only be provided with respect to indemnifications or advances aggregating more than Ten Thousand Dollars ($10,000) paid during the previous fiscal year to any director or officer, except that no such statement need be made if such indemnification was approved by the members pursuant to Section 5238(e)(2) of the California Nonprofit Public Benefit Corporation Law. Any statement required by this Section shall briefly describe the names of the interested persons involved in such transactions, stating each person's relationship to the corporation, the nature of such person's interest in the transaction, and, where practical, the amount of such interest, provided that in the case of a transaction with a partnership of which such person is a partner, only the interest of the partnership need be stated. ARTICLE 9 FISCAL YEAR SECTION 1. FISCAL YEAR OF THE CORPORATION. The fiscal year of the corporation shall begin on July 1 and end on the 301" of June in each year. 13 ARTICLE 10 CONFLICT OF INTEREST AND COMPENSATION APPROVAL POLICIES SECTION 1. PURPOSE OF CONFLICT OF INTEREST POLICY The purpose of this conflict of interest policy is to protect this tax - exempt corporation's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the corporation or any "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations and which might result in a possible "excess benefit transaction" as defined in Section 4958(c)(1)(A) of the Internal Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. SECTION 2. DEFINITIONS (a) Interested Person. Any director, principal officer, member of a committee with governing board delegated powers, or any other person who is a "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations, who has a direct or indirect financial interest, as defined below, is an interested person. (b) Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (1) an ownership or investment interest in any entity with which the corporation has a transaction or arrangement, (2) a compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement, or (3) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. finder Section 3, paragraph b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists. SECTION 3. CONFLICT OF INTEREST AVOIDANCE PRODEDURES (a) Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all 14 material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. (b) Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he /she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. (c) Procedures for Addressing the Conflict of Interest. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate; appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether the corporation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. (d) Violations of the Conflicts of Interest Policy. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. SECTION 4. RECORDS OF BOARD AND BOARD COMMITTEE PROCEEDINGS The minutes of meetings of the governing board and all committees with board delegated powers shall contain: (a) The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and .the governing board's or committee's decision as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. i SECTION 5. COMPENSATION APPROVAL POLICIES A voting member of the governing board who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation, either individually or collectively, is prohibited from providing information to any committee regarding compensation. When approving compensation for directors, officers and employees, contractors, and any other compensation contract or arrangement, in addition to complying with the conflict of interest requirements and policies contained in the preceding and following sections of this article as well as the preceding paragraphs of this section of this article, the board or a duly constituted compensation committee of the board shall also comply with the following additional requirements and procedures: (a) The terms of compensation shall be approved by the board or compensation committee prior to the first payment of compensation. (b) All members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in IRS Regulation Section 53.4958-8(c)(Hi), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations): 1. is not the person who is the subject of compensation arrangement, or a family member of such person; 2. is not in an employment relationship subject to the direction or control of the person who is the subject of compensation arrangement; 3. does not receive compensation or other payments subject to approval by the person who is the subject of compensation arrangement; 4. has no material financial interest affected by the compensation arrangement; and 5. does not approve a transaction providing economic benefits to the person who is the subject of the compensation arrangement, who in turn. has approved or will approve a transaction providing benefits to the board or committee member. (c) The board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: 1. compensation levels paid by similarly situated organizations, both taxable and tax - exempt, for functionally comparable positions. "Similarly situated" organizations are those of a similar size and purpose and with similar resources 16 2. the availability of similar services in the geographic area of this organization 3. current compensation surveys compiled by independent firms 4. actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. As allowed by IRS Regulation 4958 -6, if this organization has average annual gross receipts (including contributions) for its three prior tax years of less than $1 million, the board or compensation committee will have obtained and relied upon appropriate data as to comparability if it obtains and relies upon data on compensation paid by three comparable organizations in the same or similar communities for similar services. (d) The terms of compensation and the basis for approving them shall be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: 1. The terms of the compensation arrangement and the date it was approved. 2. The members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member. 3. The comparability data obtained and relied upon and how the data was obtained. 4. If the board or compensation committee determines that reasonable compensation for a specific position in this organization or for providing services under any other compensation arrangement with this organization is higher or lower than the range of comparability data. obtained, the board or committee shall record in the minutes of the meeting the basis for its determination. 5. If the board or committee makes adjustments to comparability data due to geographic area or other specific conditions, these adjustments and the reasons for them shall be recorded in the minutes of the board or committee meeting. 6. Any actions taken with respect to determining if a board or committee member had a conflict of interest with respect to the compensation arrangement, and if so, actions taken to make sure the member with the conflict of interest did not affect or participate in the approval of the transaction (for example, a notation in the records that after a finding of conflict of interest by a member, the member with the conflict of interest was asked to, and did, leave the meeting prior to a discussion of the compensation arrangement and a taking of the votes to approve the arrangement). 7. The minutes of board or committee meetings at which compensation arrangements are approved must be prepared before the later of the date of the next board or committee meeting or 60 days after the final actions of the board or committee are taken with respect to the approval of the compensation arrangements. The minutes must be reviewed and approved by the board and committee as reasonable, accurate, and complete within a reasonable period thereafter, normally prior to or at the next board or committee meeting following final action on the arrangement by the board or committee. 17 SECTION 6. ANNUAL STATEMENTS Each director, principal officer, and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person: (a) has received a copy of the conflicts of interest policy, (b) has read and understands the policy, (c) has agreed to comply with the policy, and (d) understands the corporation is charitable and in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax - exempt purposes. SECTION 7. PERIODIC REVIEWS To ensure the corporation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax - exempt status, periodic reviews shall be conducted: The periodic reviews shall, at a minimum, include the following subjects: (a) Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's - length bargaining. (b) Whether partnerships, joint ventures, and arrangements with management organizations conform to the corporation's written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes, and do not result in inurement, impermissible private benefit, or in an excess benefit transaction. SECTION 8. USE OF OUTSIDE EXPERTS When conducting the periodic reviews as provided for in Section 7, the corporation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted. ARTICLE 11 AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of bylaws of public benefit nonprofit corporations, these bylaws, or any of them, may be altered, amended, or repealed and new bylaws adopted by approval of the board of directors. iN i ARTICLE 12 AMENDMENT OF ARTICLES SECTION 1. AMENDMENT OF ARTICLES Amendment of the articles of incorporation may be adopted by the approval of the board of directors. SECTION 2. CERTAIN AMENDMENTS Notwithstanding the above sections of this Article, this corporation shall not amend its articles of incorporation to alter any statement which appears in the original articles of incorporation of the names and addresses of the first directors of this corporation, nor the name and address of its initial agent, except to correct an error in such statement or to delete such statement after the corporation has filed a "Statement by a Domestic Nonprofit Corporation" pursuant to Section 6210 of the California Nonprofit Corporation Law, ARTICLE 13 MEMBERS SECTION 1. DETERMINATION OF MEMBERS This corporation makes no provision for members, therefore, pursuant to Section 5310 (b) of the Nonprofit Public Benefit Corporation Law of the State of California, any action which would otherwise, under law or the provisions of the articles of incorporation or bylaws of this corporation, require approval by a majority of all members or approval by the members, shall only require the approval of the board of directors. 19 CERTIFICATE This is to certify that the foregoing is a true and correct copy of the revised bylaws of the corporation named in the title thereto and that such bylaws were duly amended by the board of directors of said corporation on the date set forth below. Gerald Brown Secretary 20 November 25, 2008 — Revision to bylaws. Added Section 18 Attendance (renumbered sections) 21 SOCIAL MODEL RECOVERY SYSTEMS, INC. Articles of Incorporation ARTICLES OF INCORPORATION OF SOCIAL MODEL RECOVERY SYSTEMS, INC. I 1377353 ENDORSED FIL1 D w Nw.f•ir. el 1!w S•K.aa. e' �.i of of �pCrp,4� 'SUN 13 X86 UARM FoMG EU, secretary d Sta The name of this corporation is SOCIAL MODEL RECOVERY SYSTEMS, INC. II A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to aid people to recover from substance abuse and mental health problems. III The name and address in the State of California of this corporation's initial, agent for service of process is: CHARLES HAYES, III, 809 Sixth Avenue, Venice, California 90291. IV A. This corporation is organized and operated _Z_ exclusively for charitable purposes within the meaning of Section 501(c)(3) of the internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for publi c office. 1/ The property of this corporation is irrevocably dedicated to charitable purposes and. no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which. is organized and operated exclusively for charitable purposes and which has established its tax exempt status under IM -rW Section 501(c)(3) of the Internal Revenue Code. DATED: !! j / /I /- - _ A&"� , incorpora I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is any act and deed. 1 4 -3- Internal Revenue Service -District Director SOCIAL MODEL RECOVERY SYSTEMS, INC 510 S 2ND AVENUE, SUITE 7 COVINA, CA 91723 -3017 Dear Taxpayer: Departrnerit e; the Treasury 300 N. Los Angeles Street, Ms 7043 Los Angeles, CA 90012 Person to Contact: L BARRAGAN Telephone Number: (213) 894 -2336 Refer Reply to: EO (0822)97 Date: SEPTEiiBER 4, 1997 EIN: 95- 4079133 This le�:ter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal income tax in .TUNE 1986 as described in .internal Revenue Code Section 501(c)(3), it is further classified as an organization that is not a private foundation as defined in Section 509(6) of Code, because it is an organization described in Section 509(a)(2 )., The exempt status for the'determination letter issued in JUNE 1986 cony -inues to be in affect. if you need further assistance, please contact our office at the above address or telephone number. Sincerely, 1'`�Gt Disclosure Assistant I Internal Revenue Service P D Box 2350 Room 5137 Los Angeles, CA 90053 Date: AUG,. 17, 1987 SOCIAL MODEL RECOVERY SYSTEMS INC 809 1/2 SIXTH AVENUE d VENICE, CA 90291 Dear Applicant: Due', Department of the Treasury Inf- plr'Pl s = --- Employer Identification Number: 95-4079133 Case Number: 957202010 Contact Person: I` GUARD, RANDY LEE Contact Telephone Number: (213) 694 -4170 Accounting Period Ending: JUNE 30 Form 998 Required: YES Caveat Applies: No Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined You are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. We have further determined that you are not a privy -e foundation within the meaning of section 509(x) of the Coda, because you are an organization described in sections 5094a)(1) and 170(b) (1) (A) (vi). If your sources of support, or your purposas, character, or method of operation change, please let us knom so we can consider the Effect of the change on your exempt status and foundation status. Also, you should infore us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social securit;r taxes) on remuneration of $IYA or more you pay to each of your employees during a calendar year, You are not iiab;e for the tax imposed under the Federal Unemployment Tax Act (FU A). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. HoHever, you are not automaticaiiy exempt from other Federal excise taxes. If you have any questions about, excise, employment, or other Federal taxes, please let us know. Donors Day deduct contributions to you as provided in section 170 of the Code. Becuests, legacies, devises, transfers, or gifts to you or for yc�:r use are daduclible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2455, 2106, and 2522 of the Code. The heading of this letter indicates Ahether you ,rust file Form 95C, Return of Organization Exempt from *income Tax. If Yes is indicated, you are required to file Form 490 only if your gross receipts each year ara normally more than $25,000. If a return is required, it must be 'Filed by the Letter g47(Cn) • I� -2 SOCIAL MODEL RECOVERY SYSTEMS INC Lath day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the'dslay. You are not required to file Federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990 -T, Exempt Organization Business Income Tax Return. In this letter, roe are not determining whether any of your present or proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered or your application, a number will be assigned to you and you gill be advised of it. Please use that number on all returns you file and in all correspondence Rith the Internal Revenue Service, Because this letter could help resolve any questions about your exempt status and foundation states, you should keep it in your permanent records„ If the heading of this letter indicates that a caveat applies, the caveat below or on the enclosure is an integral part of this letter„ If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, Frederick C, Nielsen 0istrict Director i -LLa- n i -f ,&—, r i STATE OF CALIFORNIA e� r FRANCHISE TAX BOARD 9750 BUSINESS PARK DRIVE, SUITE 214 SACRAMENTO, CALIFORNIA 95827 -1702 February 17, 1987 In xepl y refer to 344= APP:RB:rk:g Social Model Recovery Systems 809 1/2 Sixth Avenue Venica, CA 90291 Purpose : Charitable Form of Organization a corporation Accounting Period Ending: Organization Humber : 1377353 On the basis of the information submitted and provided your present operations continue unchanged or conform to those proposed in your application, You ate exempt from state franchise or income tax under Section 23701d, Revenue and Taxation Code. Any change in operation, character or purpose of the organization Faust be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address also must he xeported. You are required to file Form 199 (Exempt Organization Annual Information Return) or Form 199E (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month (k 112 months) after the close of Your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code, In this event, you are required to file Form 109 (Exempt Organization Business income Tax Return) by the 15th day of the Sth month (4 1/2 months) after the close of your annual accounting period. If the organization is incorporating, this approval will expire unless incorporation is completed with the Secretary of State within 60 days. Exemption from federal income or other taxes and other state taxes requixes separate applications. Exempts and Special Tax Unit Telephone (800) 852 -5711 cc= Kevin Welch Registrar of Charitable Trusts FTB 4206 -ATS (REV. 10- 81/6 --85) SOCIAL MODEL RECOVERY SYSTEMS INC (a Not-for-Profit Corporation) FINANCIAL STATEMENTS WITH fNDEPENDENT AUDITORS' REPORT AND SINGLE AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 201 i DID LON & AlfED SSIAN ACC -OU��A' ,CY CORPORATION CEBTIFIED PUBLIC 141 E. WALNUT ST. SUITE 200 TEL (626) 577 -8885 PASADENA, CA 91103 FAX (626) 577 -8889 INDEPENDENT AUDITORS' REPORT To the Board of Directors, Social Model Recovery Systems, Inc. Covina, California We have audited the accompanying statement of financial position of Social Model Recovery Systems, Inc. (a Not- for - Profit Corporation.) as of June 30, 2011, and the related statements of activities, and cash flows yr the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits containcc in Government Auditing Stwidards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting; principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Social Model Recovery Systems, Inc_ as of June 30, 2011, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated November 3, 2011, on our consideration of Social Model Recovery System, Inc.'s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Audifing Standards and should be considered in assessing the results of our audit. Our audit was conducted for the purpose of forming an opinion on the basic financial statements of Social M(-Ael Recovery Systems. Inc. taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A -133, ,Audits of States, Local Governments, and Pv )n-Pro it Organizations, and is not a required part of €he basis financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects, in relation to the basic financial statements taken as a whole. November 3. 20 1 1 Pasadena, €,alifomia NO SOCIAL MODEL RECOVERY SYSTEMS. INC (a Not -for -profit Corporation) STATEMENT OF FINANCIAL POSITION ,TUNE 30, 2011 ASSETS CURRENT ASSETS: Cash Contracts and accounts receivable, net of allowance for doubtful accounts of $3,985 Prepaid expenses Total current assets PROPERTY AND EQUIPMENT, net OTHER ASSETS Debt service reserve funds Deposits and other assets Total assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable and accrued expenses Current portion of long -term debt Total current liabilities OTHER LIABILITIES: long -terra debt Total liabilities NET ASSETS: Unrestricted Temporarily restricted Total net assets Total liabilities and net assets See accompanying notes to financial statements, $ 243,971 1,129,189 60,1',2 1,433,332 2,320,063 254,777 18.725 $ 4,026,897 376,699 153,612 530,311 1,961,960 2,492,271 1,459,62,5 75,0€0 1,534,626 . $ 4,026,897 ■ SOCIAL MODEL RECOVERY SYSTEMS. INC. (a Not -for -profit Corporation) STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30 2011 REVENUES AND SUPPORT: Government contracts and grants Program service fees Contributions Rental Income Interest Income Net assets released from restrictions — Satisfaction of program and time restrictions Satisfaction of fixed asset acquisition restrictions Total revenue and support EXPENSES: Program services Support services — General and administrative Total expenses Increase /(decrease) in net assets NET ASSETS, beginning of year Net assets, end of year Temporarily Unrestricted Unrestricted Total S 3,759,416 $ - $ 3,759,416 1,486,0103 - 1,486,010 6,759 - 6,759 47,681 - 47,681 1,188 - 1,188 75,000 (75,000) - 28,000 (28,000) - 5,404,054 { 103,000) 5,301,054 4,181,064 - 4,181, 064 1,015,370 - 1,015,370 5,196,434 - 5,196,434 207,620 (103,000) 104,620 1,252,006 178,000 1,430,006 $ 1,459,626 S 75,000 S 1,534.626 See aeuz r13arGy: g notes to financial statements. SOCIAL MODEL RECOVERY SYSTEMS INC (a Not-for-profit Corporation) STATEMENT OF CASH FLOWS YEAR ENDED JUNE 30, 2011 CASH FLOWS FROM OPERATING ACTIVITIES: Increase in net assets Adjustments to reconcile increase in net assets to net cash provided by operating activities — Depreciation Changes in operating assets and 13abilities -- Contracts and accounts receivable Prepaid expenses Deposits and other assets Accounts payable and accrued expenses Net cash provided by operating activities INVESTING ACTIVITIES: Purchase of property and equipment Net cash used in investing activities FINANCING ACTIVITIES: Decrease in debt service reserve funds Payments on long term debt Net cash used in financing activities Net increase in cash CASH AND CASH EQUIVALENTS, beginning of year Cash and cash equivalents, end of year SUPPLEMENTAL DISCLOSURE OF CASH .FLOWS LNFORMAT10,N- Interest paid See accompanying notefi to financial statemems. $ 104,620 1 04,940 1 54,363 (2,296) 1,200 70,592 433,419 (52,115) {52,135} 252 (155,830) (155,578) 225,726 18,245 $ 243.971 $ 108,6f?9 SOCIAL MODEL RECOVERY SYSTEMS, INC. (a Not - far -Profit Corporation) NOTES TO FINANCIAL STATEMENTS YEAR _ENDED JUNE 30, 2011 Note 1 — Summary of Significant Accounting Policies Social Model Recovery Systems, Inc (the "Organization ") is a not - far - profit California corporation whose mission "envisions a world where communities can pursue social, economic, educational, and spiritual wellness free from alcohol, other drug, and mental health problems." The Organization is known for the development of innovative model programs which break new ground, serve new target groups, and demonstrate the effectiveness of new recovery service design. The Organization's focus is on four major areas: (1) treatment and recovery services, (?) training and technical assistance to alcohol and other drug recovery facilities, (3) development of a %rdable alcohol and drug -free housing, and (4) public; policy, systems change, and prevention of alcohol and other drug related problems. The Organization is supported by government contracts, research grants, resident fees, and corporate and philanthropic donations. (a) Basis of Accounting The accompanying financial statements of the Organization have been prepared on the accrual basis of accounting, and accordingly, reflect all significant receivables, payables, and other liabilities. (b) Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. (c) income Taxes The Organization has been designated as tax exempt by the Internal Revenue Service under Section 501(c)(3) of the internal Revenue Code and is also exempt from California state tax. The Organization follows the provisions of uncertain tax positions as addressed in FASB Accounting Standards Codifica €ion 740- 10- 50 -15, The Organization recognized no increase in the liability for unrecognized tax benefits: 17he Organization has no tax position at .tune 30, 2011 for which the ultimate deductibility is highly uncertain but for which there is uncertainty about the timing of such deductibility. The Organization recognizes interest accrued related to unrecognized tax benefits in interest expense and penalties in operating expenses. No st.ich interest or penalties were recognized during the year ended ,Tune 30, 2011. SOCIAL MODEL RECOVERY SYSTEMS INC. (a Not - for -Profit Corporation) NOTES TO FINANCIAL_ STATEMENTS (CONTINUED) YEAR ENDED .TUNE 30.2011 Note 1 -- SummaLy of Significant AccountinF, Policies Continued (d) Cash and Cash,Equivalents The Organization considers all highly liquid investments with a maturity of three months or less at the time of purchase to be cash equivalents. (e) Land, Buildings, and Equipment Land, buildings, and equipment are recorded at cost. Federal funding sources may maintain equitable interest in the property purchased with grant monies as well as the right to determine the use of any proceeds from the sale of these assets. The Federal Agencies have a reversionary interest in those assets purchased with its funds which have a cost of $5,000 or more and an estimated useful life of at least two years. Assets purchased based on specific contracts are expensed or capitalized as required by those specific contracts. Depreciation is computed using the straight -line method, based on the estimated useful lives of the various classes of assets, ranging from 3 to 40 years. Depreciation expense for the year ended .June 30, 2011 was $104,940. (f) Revenue Recotr i_tio Public support and revenue are recorded using the accrual method. All gifts, bequests, and other public support are included in unrestricted net assets unless specifically restricted by the donor, the terms of the gift, or grant instrument. The Organization reports gifts of cash and other assets that are received with donor restrictions that limit their use or require the passage of time as either temporarily or permanently restricted. Gifts permanently restricted by the donor, such as endowments whereby the donor has prohibited the use of the corpus, are recorded as permanently restricted net assets with earnings included as unrestricted net assets, unless specifically restricted by the donor. (g) Net Assets i Unrestricted Net Assets The unrestricted net assets are utilized to record contributions, investment income, and ether forrr6 of unrestricted revenue and expenditures related to general operations of the Organization. SOCIAL MODEL RECOVERY SYSTEMS, INC. ratti (a Not - far -Profit Corporation) ,. . _. on) NOTES TO FINANCIAL STATEMENTS CONTINUED YEAR ENDED JUNE 30, 2011 Note I -- Summary of Significant Accounting Policies (Continued) ii Temporary R.estricted Net Assets The temporary restricted net assets are utilized to record resources received that are temporary restricted as to the use by donor. When the restricted use has been fulfilled or expired with passage of time, the net assets of this fond are reclassified to unrestricted net assets. "Temporarily restricted net assets at .Tune 30, 2011 of $75,000 are available for operating support for the year enders lne 10, 2012., iii Permanently Restricted Net Assets The permanently restricted net assets are utilized to record resources whose use by the Organization is limited by donor - imposed stipulations that neither expires by the passage of time nor can be Rilfilled or otherwise removed by actions of the Organization. There were no permanently restricted net assets at June 30, 2011. Note 2 -- Government grant receivable The Organization participates in a federal and a local government grant program to help support the services provided by the Organization. As of June 30, 2011, the amounts due from these programs were $718,391. Note 3 -- Land, Buildings, and Equipment Land, buildings, and equipment consist of the following at .Tune 30, 2011: Land and development cost $ 2,074,533 Buildings and improvements 541,952 Furniture, fixtures, and equipment. 275, 391 Automotive equipment 76.272 2,968,148 Less accumulated depreciation __C648,085) Total S.. _Z_ a2QI_QQ SOCIAL MODEL RECOVERY SYSTEMS, INC. (a Not - for - Profit Corporation) NOTES TO FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED JUNE 30, 2011 Note 4 -- Long -Term Debt Long -terra debt consists of the following: (a) Loan payable to a state public instrumentality, proceeds from Bonds issued by the instrumentality were loaned to the Organization for the acquisition, improvement and furnishing of a facility. The terms of the loan call for 1, ;t tLa !Jr n�,r�:.yat7^. ^. v1aS nor ir,a rl�P repay. .eat metho u is u v rg r 3 "'b Bonds itself. The loan is secured by a deed of trust on the facility. The Bonds have interest rates ranging from 2.9% to 5.4 %, commencing November 30, 2001 and extending through May 31, 2026. `rhe Organization is required to pay into a debt service reserve fund at a monthly rate of approximately $11;426. $ 1,375,000 (b) Loan payable to a state public instrumentality, proceeds from Bonds issued by the instrumentality were loaned to the Organization for the acquisition, improvement and furnishing of a facility. The terms of the loan call for repayment methods as if the Organization was paying the Bonds itself. The loan is secured by a deed of trust on the facility. The Bonds have interest rates ranging from 3.0% to 5.0 %, coimnencing April 1, 2005 and extending through March 31, 2022. The Organization is required to pay into a debt service reserve fund at a monthly rate of approximately $6,931. 690,000 (c) Note payable to finance equipment, imputed interest at 9.5% with monthly installments of $3, t 46 until October 2012. 46,756 (d) Auto load payable secured by the Organization's vehicles, with monthly principal installment of $624 until October 201 1. 2,712 (e) Auto loan payable secured by the Organization's vehicles. with monthly principal installment of $552 until August 2011. 1.104 41, Less current portion - (153,61 ) SOCIAL MODEL RECOVERY SYSTEMS, INC. (a Not - far - Profit Corporation) NOTES TO FINANCIAL STATEMENTS (CONTINUED) YEAR ENDED JUNE 30, 2011 Note 4 — Long -Term Debt (continued) Aggregate principal maturities for the five years after June 30, 2011 are as follows: Years Ending June 30, 2012 $ 153,612 201: 126,960 2014 125,000 2015 125,000 2016 135,000 Monthly payments in debt service reserve fund accounts with the Trustee (Notes 4(a) and 4(b), which are used to meet current and future bond maturities. Total monthly payments on these bonds for the five years after June 30, 2011 are as follows: Years Ending Jane 30. 2012 $ 219,139 2013 214,349 2014 219,444 2015 213,924 2016 218,258 The Organization had entered into two loan agreements (herein referred to as the "Agreement(s)") with the California Health Facilities Financing Authority (the "Authority "). Under these Agreements the Organization applied for financial assistance of the Authority to provide the refunding of the portion of the Authority's Insured Health f=acility Revenue Bond (the "Bond ") allocable to the Organization. Terris of the Agreements are set forth in the Indenture by and between the Authority and the U.S. Bank National Association (herein referred as the "Trustee "). Pursuant to the Indentures, the Authority has authorized the issuance of the Bonds in the aggregate amounts of $22,545,000 and $6,085,000, of which the portions allocated to the Organization were $955,000 and $1;890,000, respectively. The Agreement for the n955,000 loan requires the Organization to comply with certain covenants, which include the maintenance of certain financial ratios and benchmarks. The Agreement also provides for an event of default if determination is made by the Authority or the Trustee that the Organization's financial condition is unsatisfactory. For the year ended .tune 30, 2011, the Organization had complied with significantly all the terms of the Agreement, including its monthly obligations for debt service which requires it to maintain a defined debt service coverage ratio. However, the Organization did not comply with the minimum number of days cash on hand at June 30. 2011. Due to its ,noncornpliance with this specific covenant, the Authority of Trustee. ;spay enforce their rights, as well as; the holders of the Bonds under the deed of trust to exercise one or more remedial steps toward the Organization. SOCIAL MODEL RECOVERY SYSTEMS INC. (a Not- for - Profit Corporation) NOTES TO FINANCIAL STATEMENTS CONTINUED YEAR ENDED JUNE 30,_2011 Note 5 -- Concentrations of Credit Risk Arising from Cash Deposits in Excess of Insured Limits The Organization maintains its cash balances at financial institutions located in Southern California. The balances are insured by the Federal Deposit Insurance Corporation up to $250,000. At June 30, 2011, the Organization's uninsured cash balances total approximately $21, 600. Note fir -- Retirement Plan The Organization maintains a 401f profit sharing Dian. Full -time employees and regular part -time employees are eligible to participate in the Plan from date of hire. The Plan provides for voluntary contributions by employees and voluntary employer contributions for employees attaining one year of employment. The Organization did not contribute to the flan for the year ended .tune 30, 2011. Note 7 -- Commitments The Organization has entered into several non - cancellable operating lease arrangements for facilities and equipment. The Organization also has a number of month -month leases for various properties. Future minimum payments for the leases: Year Ended June 30. 2012 $ 245,702 Rent expense for the year ended June 30, 2011 was $333,985. Note 8 — Business Combination and Subse cent Events On July 1, 2011 the Organization merged with Mid Valley Recovery Services, Inc., a California tax- exempt corporation providing similar services to clients in the San Gabriel Valley. Social Model Recovery Systems, Inc. is the surviving corporation in the transaction which was accounted for by the purchase method of accounting for business combinations_ The acquisition, in which no consideration was paid or received, will allow the Organization to expand its services in the area while benefiting from synergies resulting from combining resources and operations with Wd Valley Recovery Services, Inc. The Organization evaluated subsequent events through November 3, 20I1, the date which the financial statements were available to be issued. , f SOCIAL MODEL RECOVERY SYSTEMS INC. (a Not- for - Profit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 34011 Federal Pass - Through Federal Grantor/Pass- Through Grantor/ CFDA Entity Identifying Federal Program or Cluster Title Number Number Expenditures Department. of Health and Human Services Pass- Through Programs from: Mental Health Cluster State of California / County of Orange 93.959 CT -042 10010206 $ 550,000 Drug & alcohol Cluster State of California / County of Los Angeles - Prevention 93.959 PH -001 197 391,11S State of California / County of Los Angeles - Outpatient 93.558 PH -001 184 34,685 State of California / County of Los Angeles - Outpatient 93.558 PH- 001216 - 16,401 442,201 Total Department of Health and Human Services 992,201 Department of Justice Pass - Through Programs from: State of California/ County of Los Angeles Drugs & Alcohol Outpatient - A R R A 16.804 PH- 000945 -2(,A) 96,997 State of California / County of Los Angeles Drugs & Alcohol Residential - ARRA 16.804 PH- 000945 -2(B) 19,217 Total Department of Justice 116,214 Total Expenditures of Federal Awards $ I,108,415 See accompanying notes to schedule. SOCIAL MODEL RECOVERY SYSTEMS,; INC. (a Not- for - Profit Corporation) NOTES TO SCHEDULE OF EKPENDfTURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2011 Note 1 -- Basis of Presentation The accompanying Schedule of Expenditures of Federal Awards (the "Schedule ") includes the federal grant activities of the Organization and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of ONT13 Circular A -133, Audits of ,States, Local Governments, and Non - Profits Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. Note I — Summary of Significant Accounting, Policies Expenditures reported on the Schedule are reported on the accrual basis cif accounting. Such expenditures are recognized following the cost principles contained in OMB Circular A -122. Cost Principles for Nun- Profit Organizations, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass- through entity identifying numbers are presented where available. SOCIAL MODEL RECOVERY SYSTEMS,- INC. (a riot -far- Profit Corporation) SINGLE AUDIT REPORTS FOR THE YEAR ENDED JUNE 30, 2011 SOCIAL MODEL RECOVERY SYSTEMS INC. (a Not - for -Pruft Corporation) TABLE OF CONTENTS Page No. Report on Internal Control over Financial Reportin g ............................................. ............................... 1 -2 Report on Compliance with Requirements that could have a Direct and Material Effect on Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A- 133 .......................... ........................ .......... ...................................... 3 -4 Schedule of Findings and Questioned Costs ............................................................. ............................... 5 -6 € ERTIF IED I =1 13I, C A(,('01 �'VFA Ts 141 i~. AV°A1,NUT ST. SUITE 200 TFL (626) 577 -8885 PASADENA, CA 91103 FAX (626).577-8889 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLL,kNCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVEl AIMENTAUDITINGSTANDARDS INDEPENDENT AUDITORS' REPORT To the Board of Directors, Social Model Recovery Systems, Inc. Covina, California We have audited the financial statements of Social Model Recovery Systems, Inc. as of and for the year ended ,tune 30, 2011, and have issued our report thereon dated November 3, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States, of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered Social Model Recovery Systems, .Inc.'s internal. control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Social Model Recovery Systems, ine.'s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the Organization's financial statements will not he prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over Financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether Social Model Recovery Systems, Inc.'s financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information and use of management, Board of Directors, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Pasadena, California November 3, 2011 2 � r i;I+:RTIFIET) 111BLIC :ACCt UN. "T:iNTS 141 E. WALNUT ST. SUITE 200 TEL (626) 577 -8885 PASADENA, CA 91103 PAX (626) 577 -8989 REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL EFFECT ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH 01MB CIRCULAR A -133 INDEPENDENT AUDITORS' REPORT To the Board of Directors, Social Model Recovery Systems. Inc. Covina, California Compliance We have audited Social Model Recovery Systems, Inc.'s compliance with the types of compliance requirements described in 0,V8 Circular A -133 Compliance Supplement that could have a direct and material effect on each of the Organization's major federal programs for the year ended .tune 30, 2011. Social Model Recovery Systems, Inc.'s major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Social Model Recovery Systems, Inc.'s management. Our responsibility is to express an opinion on Social Model Recovery Systems, Inc.'s compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standcv-ds, issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non- Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. Art audit includes examining, on a test basis, evidence about Social Nlodel Recovery Systems, Inc.'s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Social Model Recovery Systems, Inc.'s compliance with those requirements. In our opinion, Social Model Recovery Systems, Inc. complied, in all material respects, with the compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2011. Internal Control Over Compliance The management of Social Model Recovery Systems, Inc. is responsible for establishing and maintaining effective internal control over compliance with the requirements of laws; regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered Social Model Recovery Systems, Inc.'s internal control over compliance with requirements that could have a direct and material effect on a major federal program to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Social Model Recovery Systems, Inc's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance of a federal program will not be prevented, or detected and corrected, on a tirnely basis. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. "Phis report is intended solely for the information and use of management, the Board of Directors, and others within the entity, federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Pasadena. California November 3, 2011 4 SOCIAL MODEL RECOVERY SYSTEMS,, INC. (a Not-for-Profit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE ", 2011 SECTION I — SUMMARY OF AUDITOR'S RESULTS Financial Statements Type of auditor's report issued: Unqualified Internal control over financial reporting: • Material weakness(es) identified? ivo • Significant deficiencies identified that are No not considered to be material weakness(es)? Noncompliance material to financial statements noted? No Federal Awards Internal control over major programs: • Material weakness(es) identified? No Significant deficiencies identified that are not considered to be material weakness(es)? No Type of auditor's report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Section S 10(a) of Circular A -133? No Identification of major programs: • CFDA No. 93.959 -- CT -042 10010206 --- Mental Health Services • CFDA No 93.959 — PH -001 197 - Prevention • CFDA No. 16804 ---- PH4- 000945 -2(A) AR RA Drug & Alcohol - Outpati ent • CFDA No. 16804 — PHI- 000945 -2(B) ARRA Drug & Alcohol - Residential Dollar threshold used to distinguish between tyke A and type B programs: $300,000 Auditee qualified as low -risk auditee? No y 4 SOCIAL MODEL RECOVERY SYSTEMS INC. (a Not- for -Profit Corporation) SCHEDULE OF FLNDINGS AND QUESTIONED COSTS (CONTINUED) YEAR ENDED JUNE 30, 2011 SECTION II — FINANCIAL STATEMENT FINDINGS There were no federal award findings. SECTION III — FEDERAL AWARD FINDINGS AND OUESTIONED_COSTS There were no federal award findings or questioned costs. d t 1 -* PAST AND PROJECTED ACCOMPLISHMENTS The CDBG funding received for 2005 -2006, was utilized to provide childcare during groups attended by our clients /participants in the outpatient services program at our Choices Resource Center. The children were provided with craft materials, age appropriate videos, and healthy snacks while their parents attended drug and alcohol education groups. Since that time, our agency has incorporated a certified parenting group offered to individuals in our primary programs as well as to the community. These classes serve the low - income population in the San Gabriel Valley including the City of Baldwin Park. These classes have acted as a catalyst for reunification efforts for parents with open Department of Children and Family Services (DCFS) cases, and family reunification plans. These parenting classes offer a certificate of completion in "Breakthrough Parenting ". With the current services provided by the agency for the benefit of low income families, the incorporation of the "Family Unity Program" seems like a natural addition. This specialized group will allow as to ,serve the families in the most complete way. We will be able to incorporate more practical tools into the systems that have already been strengthened, measure outcomes, and provide additional referrals by our existing programs. Our goal this year is to serve 50 families. We would like to increase services over the next few years based on successful outcomes and funding opportunities. St. John the Baptist Social Services FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2012 -2013 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street city Zip Code Administrator: Fr. Michael Gutierrez Title: Executive Director Administrator Telephone: (626) 960 -2795 Fax: (626) 960 -.5086 Administrator Email: sibsocialservices(a)- g mail. corn Project Site Address: 3912 Number Stewart Avenue Baldwin Park 91706 Street city Zip Code Project Manager: Michael Ward Title: Dir. Of Development Project Manager's Telephone:_ (62.6) 337 -4223 Fax: (626) 960 -5085 Project Manager's Email: sibsocialservices@gmaii.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a long history serving the community. This is done through year -round programs such as food aid, homeless assistance, citizenship classes, aerobics, aid for utilities and rent bills, hosting a county worker for Medi -Cal and EFT needs and counseling services to special events such as immigration advice sessions health and 'ob fairs Thanksgiving and Christmas food and toy drives, for clients . regardless of faith. Has the Agency previously received funding from the City of Baldwin Park? X _... Yes (if yes, number of years No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $T4,000 Scope of Services — Please briefly describe your proposed ProjectlProgram and the objectives. The violence prevention program is entering its second year and is designed to stabilize the individual, family and community from ongoing violence. The program will use three 13 -week sessions, each serving up to 30 attendees. One will be in Spanish, one in English, and the third determined by demand. The course will focus on culture, improving relationships. Positive discipline, transition Stages. and mmmi inity participation and will include a referanno mani ial fnr nil participants. The goal is to counter spousal and child abuse, an issue reflected in a prior city -led CDBG survey. The program is also helping to better teen issues. This would be offered for parents needing classes to meet court requirements for themselves or their children. The course would also offered_ _through outreach b the parish, other churches and agencies, the Baldwin Park Police Department, and the Baldwin Park Unified School District. The program has been approved by the El Monte office of the Los Angeles Counly Probation Department, who actively refers Baldwin Park - residing clients. _ The course will be based on an established program in use in the Los Angeles area which will make instructor training and materials available. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Domestic Violence Prevention Class: Abused children,_ battered spouses, very low- income, low- income and moderate - income clients. Many clients are involved with teens in the legal system. Describe any special characteristics of your client population. Many clients are either in or have been in domestic and community violence situations. The program is focusing on case management and offering sliding -scale rate_ counseling and other services beyond the class. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). The requested increase will allow for more and improved services for clients. The first year showed a need for more take home materials and work sheets. Some clients are also showing the need for more intense services. Another change has been the parents bringing the teens with them to the classes. -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes M If yes, does your intake sheet and supporting documentation obtain the following: 1. Name 2. Address Yes X No Yes X No 3. City in which client last resided. Yes X No. 4. Number of family members. Yes X No. 5. Total family (household) income. Yes X No, 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr. Michael Gutierrez Executive Director Print Name Title of Officer Signature 11M 12 Date Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit" clientele as defined by HUD. B) X The client intake information will provide evidence that at least 59 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- i 0 A -W N --� W 00 0 0 C m CO) n�a N Q m Q. =t 0 0 3 0 � i N 3 m Q � v CD �, su W i W v cad -n m m (D m O fpm -Os '� p ca ti+ (D (A 0) O CL to C O N immw CD I I [ Q Q o C7 0 n d CD i i M N •..� c i O co O � N =oa (D0 c C) CL CD W = a �. rn Cl) 0 �" d CL O al 3 M a iO �o m y' v W C v CD ur v 00 N Q Q W i W -� cn O C = -U C r ? -n O CD O fpm -Os '� p ca CD C 0 to C O N Io. Q a iO �o m y' v W C v CD ur v 0 M -I m -} j s CD M y M CYI 4 w n) s p w o o = ( cY ( O K o O D 0 V r v ( r C co � C: � CA : CC 0 rn CD to CD ° O m .4 " w q . m :3 U] CQ CD �o CD m � v s Cl) , = o � 0 X � 0 �- m rn Co =+' CD CD su co � N s CD x CL CO r•^ a C � tD X N N N _r CD 3 CD co 0 0 C" Q 100 to o '. Cl Ev -■ Cb w o O 0 CO 00 i CIS Ca o d -h C7 C] C7 Cn CD rL P�h O C M CD 00 OD N fV -i - CA) IV "M -{ to (0 al 0 0 o C O W � O O d C7 C O CA C31 �* C S. co CD d O W 4 (A Ch cn v 0o Q o d j C) o co N `o n� w O 0 "0 CL o m r_ CL w m lco CD CD CD IV CIO 3 -4 cn -n O d O d O C) Q CJ Q Q d r�i Q, 3 rr m n x R 3 m x y {D ..r TO Y O CA m v C v O I BOARD OF DIRECTORS Please fist names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Sylvia Rueff Chair 2014 2.Portia Illagan Treasurer 2014 3.David Gaither 12016 4 k 4'.-Ed Campion 2015 5.Laura Rodriguez Vice -Chair 2015 6.Mary Ferrer 2016 7. Lucy Boutte 2016 8. Name of Executive Director Fr. Michael Gutierrez CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -il - AGENCY CERTICATION As the Executive Director, or duly authorized representative of St. John the Baptist Social Services _ _ _ (Agency), 1 certify that the applicant is fully capable of fulfilling its obligation under'this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Fr. Michael Gutierrez Print Name Signature 626 960 -2795 Phone Number qog utie66!Qya hoo. co m Email Address Mir►. Executive Director Title of Officer /2/1/,// Date Internal Revenue Service District Director. pate: July 1. 2005 Ms. Deirdre Dessingue Associate Genera! Counsel � united States v ;: ;t of Catholic Bishops 32110 Street, N.E_ Washington, D-C_ 20017 -1194 Dear Ms. Dessingue: Department of the Treasury P. 0. Box 2508 Clncinnati; OH -45207 Peron to Contact: James Biair ID # 31 -07578 Tet9phoneNumber: . M- 829 -6500 FAX Nvm be: r.- 513-263-3756 In a ruling dated March 25, 1946, we held that the agencies and instrumentalities and all educational, charitable and religious institutions operated, supervised, or controlled by or in connection} with the Roman Catholic Church in the United States, its territories or possessions appearing in The Official Catholic Directory 1948, are entiiler# tq exemption from federal income tax under the provisions of section 101(S) of the Internai'Revenue Code of 1939, which corresponds to se:etion 501 (c)(3) of the 1986 Code, This ruling has been updated annuelly to cover the activities added to or deleted from the Directory. The Official Catholic Oimctory' far 2005 shows the.narnes and addresses of all agenc i es end instrumentalities and all educatlonal, charitable; and religious institutions operated by the Roman Catholic Church in the United States, its lerritoHs& and possessior* -In existence at the time the Directory was published, it is understood that Bach of these is a nan. profit organization, that no part of the net eamings thereof inures to the benefix of any individual, that. no svbstandal part of their activities Is for Promotion of legisN on, and that none are private foundations under section 509(a) vf:the Code. ' Based on all inbrmaltion submitted, we conclude that the agencies and instrumentalities arid educational, charitable, and teligio(A instltut)ons uperatecf, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possessions appearing in The Offidal CaOolk Directory for 2005 are exempt from federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to.tha agencies, instrumentalities and Inititutons referred to above, as provided by section 170 of the Code. Bequests, legacle8, devisesr, , transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code_ -2- Ms. Deirdre Desaingue Beginning January 1, 1984, Unless specifically exeeoted, you and your subordinates must pay tax under the Federal Insurance Contributions Act'(Social Security taxes) for each employee who is paid $.106 or morn In a calendar y -ear. You and your subordi -aces are not iishie the tax undo lme Federal 'Unemployment Tax kC[ (FUTA). By May 31, 2006, please send thirteen :(.1.3) Copies of ' ne-Ofiicial Catholic Directory for 2006 to IRS TEIG� in Cincinnati, one copy to the Processing: Qampus in Ogden; two .copies each- to the EO Area Managers in Newark, Brboklyn, Chicago, 5t. Paul. Atlanta, Los Angelus, the !RS- Nation-al Headquarters anti the Dirdcfor. �O Exam1n,aticns. Dail. as . The conditions eonterning the retention of your -group exernption as set forth in our previous determination letter of August 17, 1983, remaln in full force and effect Sincerely, . . 6a2z� fior',ianna Skufca. Director, TEIGF Customer Account Services . �� �,A Chief Financial Officer Office. (213) 837 -721 B 3424 Los Angeles Archdiocese of Los Angeles Fax (213) 837.8218 Wilshire California Email: resleineQla- archdiocese.oro Boulevard 90010 -2202 February 24, 2011 Reverend Michael Gutierrez St. John the Baptist Church 3883 Baldwin Park Boulevard Baldwin Park, CA 91706 Dear Father Gutierrez: Enclosed please find a copy of the final Procedural Review report for the Parish presented by the accounting firm, J.H. Cohn, LLP (JHC). As you know, every parish and school of the Archdiocese of Los Angeles will be subject to a procedural review by JHC. The Archdiocesan Audit Committee, a sub- committee of the Archdiocesan Finance Council, has implemented a policy that procedural reviews be continuous. The Committee has developed a rating system of "high risk ", "intermediate risk" and "low risk ". At the conclusion of one full cycle, each location will be rated according to the findings of their review and locations with a rating of "high risk" will be subject to more frequent reviews (1 -2 years), until it is determined that they are no longer consider high risk. Those locations rated intermediate or low risk will be subject to follow up reviews every 3 -6 years. The ratings are based on findings that proper accounting controls are not in place or that accounting practices are not within Archdiocesan policy. Therefore, I ask that you review the findings and recommendations made by JHC with your Parish Finance Council and Business Manager /Bookkeeper and make every effort to comply with the recommendations. As you recall the expense for the Procedural Review is the responsibility of each location, however, considering that the parish did not include this amount in the current budget, the Archdiocese has advanced payment to JHC and is requiring that the parish reimburse the Archdiocese this expense in the fiscal year 2012. A copy of the invoice is enclosed, if able, partial payment or payment in full in the current fiscal year is greatly appreciated. Please make check payable to the Archdiocese of Los Angeles and send it to my attention at the above address. Please ask the parish business manager or bookkeeper to contact John Agrusa at (213) 637 -7415 to advise of the payment arrangements. In closing, I would like to thank you and your staff for their cooperation in working with the JHC auditors and if you wish to discuss the results further, please feel free to call me or the office of JHC. Sincerely, Randy Steiner Chief Finance Officer dr Enclosure ST. JOHN ` PE BAPTIST Soda] Services Program CLIENT INTAKE 1NFORMATION/1NFORMA CION DE CLIENTES Nam;LT ombre- Address/Direccioir Ci /Ciudad: Mephonelfelelono- r r -,a -- i A,.__.,1. _�R.l.... �.A A W A: ., 1,_, A t,..- ....:1:.. jVuIDbeJ Ol ra ury lYact»u�,�f� Yuj_CTV V�_)v„mVjoS u4 J cw ujlna. Total -Famil Household Jncowc (oplionaJngeso TolaI de No gN (o c.ional): .Female Head of Houselaold/Mujes encwgadojc Hour: SUYES NO No�neless/5i Casa: SVYES NO ELhja.icily(Ethnjcidad: Hispanic/Hispano CaucasianlCaucasico -Other /Olio NaEive Amcncan/Nativo Asian/Asialico . Afri can- Arnerican/Ahicano �Iawaiian/Paaific lslalidrj/Naiivo'd.e Hawaii/Pacifico Alaskan/d.esde Alaska Needs: EFSP.- Follow -up. Name of Social Services worker Signature. Date: ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711/11 TO Current 07/01/12 TO 06/30/13 BALDWIN PARK RESIDENTS 10 s0 NON - BALDWIN PARK RESIDENTS 1 3 -7- St. John the Baptist Parish Page 6 of 7 Findings and Recommendations 1. Annual Parish Report and Deficit The June 30, 2009 Annual Parish Report does not agree with the June 30, 2009 general ledger. There is a $128,036 understatement in total income on the Annual Parish Report when compared to the general ledger. There is also a $98,719 understatement in total expenses on the Annual Parish Report when compared to the general ledger. The Parish was, unable to provide a reconciliation for the _differences between the . June 30, 3009 Annual Parish Report and the general ledger. Additionally, the Parish has been operating at a loss and expects this condition to continue. Recommendation: The Pastor should determine whether the amounts reported on the June 30, 2009 Annual Parish Report are accurate and if an adjustment is necessary, record the adjustment in the general ledger. The Pastor and the Finance Council should formulate an action plan to address the Parish deficit. 2. Parish Donations A detailed report of parishioner donations is provided to parishioners upon request. IRS regulations provide that any one single donation of $250 or more requires that a written receipt be provided to the donor. Recommendation: Any parishioner with any one single donation of $250 or more should be provided a letter specifying the amount donated for tax purposes. 3. Cash Receipts Receipts are not consistently issued for funds that are received at the Parish office. Recommendation: Prenurnbered receipts should be issued for all funds received at the Parish office. Q. Bank Reconciliations The Pastor reviews the bank reconciliations however he does not review monthly bank statements as part of his review process. Recommendation: As part of the review of the bank reconciliations, all checks and debit memos processed by the bank for the month, appearing on the bank statement, should be reviewed to determine that payees and charges appear to be proper. The St. John the Baptist Parish Page 7 of 7 review should ensure that funds deposited agree with the deposit slips and that there are no old outstanding checks or any unusual reconciling items. 5. Payroll The Business Manager orally approves overtime. Recommendation: Prescribed procedures should be established for control of employee overtime for both hourly and salaried employees. All overtime requests should be authorized in writing by the Pastor prior to the overtime being worked. When an employee works overtime, an overtime sheet should be filled out which includes the name, date, overtime hours and reason. The overtime sheet should be given to the Pastor for his review and signature. b. Cash Disbursements The Parish attaches a check stub to the bills to evidence payment of the bills. Bills are not cancelled when they are paid. Recommendation: Bills must be stamped "Paid" or otherwise defaced when a check is issued to prevent future duplicate payments for the same invoice. It has been our pleasure to work with all the personnel at St. John the Baptist Parish. Everyone with whom we dealt gave his or her full cooperation and assisted in every way possible. We shall be pleased to discuss the issues raised in this letter or assist in implementing any of the changes recommended. Respectfully submitted, October 5, 2009 6(-t Chief Financial Officer 3424 Los Angeles Archdiocese of Los Angeles Office (2i �) 637 -721 a Wilshire California S Fax (21 ) 6$7 -6218 Boulevard 90010 -2202 Email: resteinera- le- archdiocese.ora September 2, 2011 Reverend Michael D. Gutierrez St. John the Baptist Church 3848 Stewart Avenue Baldwin Park, CA 91706 Dear Father Gutierrez: On 2124L')0! 1 our office cent tirou a cony of 4hc Drncprll lral Dplriplar Donnrf ccnr111c4nri I�sr I U r'-6n 1 1 0 vII I our vinvV VVIII yvu u VV Vl VI UrI I IVVVVVtW I %VVIVVV I \VIJV1l VVIIVVVIVV VI V. 11. WWI 111, LLI (JHC). We asked that you share the findings and recommendations with the Parish Finance Council and to take steps to correct all areas noted in the report that were not within the accounting practices of the Archdiocesan policy or did not have proper accounting controls. We now request that at your earliest opportunity, you complete the enclosed questionnaire, advising of the changes made and detailing how and what changes were made to be within compliance as noted in the report recommendations and return it in the enclosed self - addressed envelope. In the letter we explained that every parish and school would receive a risk rating based on the findings of the JHC review. As a result of your review, it was determine that the risk rating for St. John the Baptist Church is Medium and based upon your response to the questionnaire, the Archdiocesan Audit Committee may recommend that JHC revisit the location within the next six months to ensure that all corrections were made. Enclosed for your reference is another copy of the Procedural Review Report, should you have any questions regarding the findings and/or the recommendations to comply with policy and proper accounting procedures, please feel free to call Chris Tegtmeyer (JHC) at (818) 206 -2696 or John Agrusa at (213) 637- 7415. I would also like to remind you that payment for the procedural review was advanced by the Archdiocese. We advised that for your convenience, the repayment to the Archdiocese would be one year. However, if you have not done so already, a full or partial payment when returning the questionnaire is appreciated. Your time and cooperation of this request is greatly appreciated. Sincerely, Randy Steiner^ Chief Finance Officer dr Enclosure Pastnr ll Regions: Our L.Wy of the Angels San Fernando San Gabriel San Pedro S. nia Barbara Response to Procedure Review Findin s and Recommendations Parish /School: Location #:�Z Completed by: -1,5- , ow -e7, s Title: Date Completed: /b — /.� - Za / / PLEASE RESPOND TO ALL FINDINGS NOTED ON THE REPORT FOR YOUR PARISH/SCHOOL Segregation of Duties for receipts: We !vC rat ALYV6 74 7� dAIS iD- aA-W -b pu A 2. Segregation of Duties for Disbursements: - G,9 C�✓/�R,c� _1 N�f, pr Gfazl.e �. C�°dM�N k`>�7SD.f/..5 E".�'L -�P�' 117az -zk,�51e rFAC.44 Gk IS .4&4 ®2LV 3. Preparation and Oversight of Budgets: % 4. Cash Controls: 5. Excess Cash in Local Bank Accounts: 6. Deficits and/or Delinquencies: _ N/# 7. Number of and Controls of Credit Cards: 8. Annual Reports not agreeing with the General Ledger: moo/ -- lClrb Page 1d2 9. Supporting Back Up and Record /Documentation Retention: /uA 10. Accounting Systems: &) Ll,-� Student Accounts Schools nly): 12. Recording of Donations: o/oz — /" ad e ,065 5ejS fg as 13. Proper Payroll Records and/or use of Archdiocesan Approved Payroll Service: N/A 14. Finance Council in Place and /or Proper Oversight of Finance Council for Parish and School: Aj /14- 15. Cross Training of key personal (staff): ,U1,4- 16. Other findings not noted above: -,J� - ,� � beg, tia� &, A U,,? RE G yG/9� hbcl�s S 1v GU /mss Dr/�.�' 1-/tiI f t/,& S Cv /7W -V 9 �b d Al j'4 e f"!f� D !/� of u a ,.4^`7` /S ig.o/' �o v� /i -- J 7-15w b Comments:` G --;4 e� .a�•e ccr f�-e//uu �.f�.� �'`za y� -r',v -� .�-e �9-�G �/f� •E' � � ,u ra �F�7�i' e .�.s /7'��Dle�l•U6 ¢G ✓,vuie'- �.���H�y ©��ra�ri5'. Page 2 of 2 EN J.H. COHN LLP Accountants and ConsulfaO since 1919 Mr. Randy Steiner, Chief Financial Officer �Tudu+; n iV +FJ1�sAVA \VJ V Archdiocese of Los Angeles Rev. Michael D. Gutierrez St. John the Baptist Parish 3883 Baldwin Park Blvd Baldwin Park, CA 91706 11755 Wilchim Boidevard 17th Floor Loa Angeles, CA 90025 310- 477 -3722 fax 310- 312 -08838 www.fhcohn.com We have performed a review of financial systems and controls for St. John the Baptist Parish, (the "Parish "} as of September 30, 2009. We were not engaged to, and did not, conduct an audit of the financial statements of the Parish and, consequently, we do not express an opinion on them, The Parish's management is responsible for the Parish's accounting records. SCOPE As part of this review we interviewed the following people to discuss the financial processes related to their roles at the Parish: Father Michael Gutierrez, Pastor • Josie Robles, Business Manager + Inez Flores, Administrative Assistant As agreed, our work consisted solely of interviews of individuals associated with the Parish's finances, along with reviews of accounting and record - keeping documents, with the objective of following the significant. types of transactions from inception to their ultimate recording on the books of the Parish. No testing was performed to validate the existence of controls discussed or to assess the effectiveness of such controls. These advisory procedures were performed September 28 through September 30, 2009. IN rBRNATION AL J.N. Cohn is an ind"ndent member of Nezia Inlernallonai St. John the Baptist Church 3883 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 960 -2795 January 13, 2012 Ms. Michelle Bravo Administrative Clerk II City of Baldwin Park 14403 E. Pacific Ave. Dear Ms. Bravo, I am writing as Pastor of St. John the Baptist Church. The parish is under the oversight of the Archdiocese of Los Angeles, including financial supervision. The most recent audit was a procedural audit the Archdiocese has not requested a financial audit of the accounts for several years. There is the annual financial report to the Archdiocese available for your review. Thank you for your attention. Sincerely, Fr. Michael Gutierrez Pastor, St. John the Baptist Church Statement of Affirmation ,Financier i.es Awhdiocesv of Los, An ele-,; * *Please Print the information below Annual Parish Report FY 2011- St. John the Baptist Baldwin Park CostCenter 462 Report Confirmation # 14757 SIGN AND RETURN TO: Archdiocese of Los Angeles Financial Services, 10th floor Financial Annual Reports 3424 Wilshire Boulevard Los Angeles, California 90010 -2241 OR FAX TO: 213- 637 -6143 No Later Than August 4, 2011 I hereby affirm that this Financial Report has been prepared from the original records of the Parish. 2g �� TCM/ROD ROSATO Date Pastor Date * THIS REPORT IS REQUIRED AS PART OF THE TOTAL ANNUAL ARCHDIOCESAN MASTER AUDIT. IF YOU ARE LATE IN RETURNING THIS FROM, YOU DELAY THE AUDITORS IN COMPLETING THEIR WORK. ` Logout https://fsrpt.la-archdiocese.org/FSRPT/parish/Submit_par3.asp? Page 1 of 2 7/29/2011 Receipts Financit.al Services .Archfflocese of Los Angeles 4 � Page 1 of 16 Home I Receipts I Disbursements I Schedules F I Schedules II I Questions I I Questions II I Questions III I Finance Council I SubmitRe art I Printable] Review I Prior Reports Annual Parish Report FY 2011- St. John the Baptist 462 Receipts 1.++,.o -11F -r,+ 1 - -hA; ...o - r, rn/FCRATInnrich /print nar aen 10/6/2011 Collections: 470216 Envelopes 424,005.00 470217 Plate 300,656.59 470218 Holy Days 20,551.23 470219 Easter 21,051.70 470220 Christmas 10,674.00 Donations For Sacraments/ Services: 470206 Baptisms 21,382.00 470215 Candelabra (Net) 1 17,068.90 470239 Funerals 1 26,910,00 470244 Literature 1 650.05 470247 Marriages 1 30,775.00 470253 Societies (Net) 1 42.00 470255 Quinceanera 27,220.00 470190 Bequests (Unassessed) 0.00 470299 Donations 1 9,825.13 Interest /Investment Income: 472035 Investment Pool Net Return Unrestricted 870.90 472070 Bank Accounts. 22.95 472201 Dividends /Interest 0.00 Fund Raising: Revenue - Expense = 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 89,909.22 Other Income: 472305 Property Rental (Net) 0.00 472501 Sale Of Property - Unrestricted Net Proceeds 0.00 472601 Sale Of Securities 0.00 1.++,.o -11F -r,+ 1 - -hA; ...o - r, rn/FCRATInnrich /print nar aen 10/6/2011 Receipts 474040 Miscellaneous Income Total Ordinary Income To Be Assessed Total Assessment @ 10% $101,969.28 Restricted Income; 470110 Donations For Parish 470107 Donations For Parish School 470111 Education Endowment Contributions 470212 Building Fund Drive /Capital Campaigns 470250 Poor Box 470502 Annual Appeal 470427 Religious Education Fees 472035 Investment Pool Net Return Restricted 492501 Sale Of Property - Restricted Net Proceeds 474040 Miscellaneous Income - Restricted Other Income: 100650 Withdrawals From Investment Pool 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 470190 BEQUESTS (Already Assessed By The Archdiocese) 201710 Loans Received From The Archdiocese 470420 Subsidy From ACC For Parish 470420 Subsidy From ACC For School Archdiocesan Collections: Page 2 of 16 18,078.09 $1,019,692.76 6,272.99 0.00 0.00 78,905.69 34,758.00 23,895.85 65,357.73 0.QO 0.00 77,852.52 W 1I1i 0 00 i 200402 National Needs F7 0.00 200410 Campaign For Human Development 1,500.00 200415 Cardinal McIntyre Fund 1,307.00 200425 Universal Combined Collection - Bishops Overseas And. Latin America 100.00 200440 Retirement Fund for Archdiocesan Priest 3,669.00 200445 Holy Father 0.00 200448 Holy Land 100.00 200468 Retirement Fund For Religious 1,350.00 200470 Mission Cooperative Appeals 3,472.00 200480 Propagation Of Faith 2,340.00 1.*+..r•llFr, -.,t lo_ "•nl,.iinnono .,,•nJ�Cl]DT /,tea. -:ch /mint rear acr tWAMti I� Receipts 200499 Other Sub Total Archdiocesan Collections 574801 Exchange Total Receipts FY 2011 Balance in Bank as of June 30, 2010 (Per Books) 100108 Checking Accounts 100108 Savings Accounts 100550 Petty Cash On Hand Total Available Cash h#nez -IMrnt la_arrhrl;nrpcP. nra /FCRPT /narich /nrint nar.acn Page 3 of 16 0.ofl $13,838.04 3,434.00 $1,365,007.54 115,763.36 0.00 0.00 $1,480,770.90 10/6/2011 Receipts Annual Parish Report FY 2011- St. John the Baptist 462 Disbursements httnc•Ufcrnt la- archr3inr.PCP nrn/FRRPT /n;3rich /nrint nar.asn Page 4 of 16 10/6/2011 I. Ordinary Expenses (Unrestricted): 570112 Salaries: Priests 78,374.40 570113 Religious Stipends 300.00 570114 Priest Stipends 3,000.00 570120 Ministry 63,799.52 570134 Groundskeeper 30,226.41 570135 Staff /Clerical 206,619.76 570136 Housekeeper 20,206.77 570138 Choir 0.00 570146 Sacristan 12,344.92 570201 Professional Consultants & Legal Fees 0.00 570209 Other Services 11,784.54 570301 Health Insurance 82,248.40 570302 Retirement Plan Expense 8,904.70 570303 Social Security (Employer) 1 24,847.71 570312 Retirement Plan - Priests 16,000.00 570313 403(b) Plan- Priests (Parish Contributions) 4,800.00 571145 Postage 1,233.81 571160 Property tax 1 10,248.43 571165 Rental Space 1 0.00 571172 Telephone 1 21,121.51 571174 Utilities 1 48,366.17 571182 Insurance 61,924.08 572010 Office Supplies & Expense 14,261.61 572015 Building & Ground Supplies 25,231.52 572220 Mileage Payments 0.00 572230 Automobile Expense 11,749.54 572240 Other Travel Expense 0.00 572330 Staff Development 4,007.42 httnc•Ufcrnt la- archr3inr.PCP nrn/FRRPT /n;3rich /nrint nar.asn Page 4 of 16 10/6/2011 Receipts 572350 Other Meetings 573016 Bank Charges 573019 Books, Periodicals & Literature 573025 Building Maintenance & Repairs 573034 Church Supplies & Expenses 573064 Goodwill 573041 Computer Software /Supplies 573078 Rectory Expenses 573080 Equipment Repair & Maintenance 573087 Societies 573090 Donations 574550 Parish Programs /Ministries 575015 Computer & OfficeEquipment 575020 Building Equipment 575030 Miscellaneous Equipment 575040 Auto/Truck Purchases 573099 Other Expenses Total Ordinary Expense II. Other Expenses 573043 Religious Education & RCIA 573076 Poor Box 574750 Transfers To Parish School 470502 Annual Appeal Building & Improvements Activity: 575059 Church 575059 Parish Center /Convent 575059 Rectory 575059 School 103291 Property Purchase Investment & Loan Activity 100650 Contributions To Investment Pools 100650 Investment fool Net Return- Unrestricted 0.00 11,656.76 885.80 49,287.42 90,666.33 25,537.78 923.87 42,360.16 16,156.39 0.00, 1,629.95 57,597.0$ 8,554.42 1,073.$3 0.0a 0.ao 0.00 1,067,931.01 55,408.58 4,537.27 0.00 6,310.71 49,743.00 0.00 0.00 0.00 0.00 Page 5 of 16 httnsJ/ fsrot.la- archdiocese.orQ/F'SRPT /parish /print nar.asn 10/6/2011 Receipts 100650 Investment Pohl Net Return- Restricted 0.00 120300 Loan To Archdiocese 1 0.00 201710 Payment Of Debt To Acc (Principal Only) 0.00 201710 Payment Of Other Debt(Principal Only) 0.00 573530 Interest On Loans, Etc. 200445 0.00 IV. Archdiocesan Collections 200402 National Needs 1 0.00 200410 Campaign For Human Development 1,500.00 200415 Cardinal Macintyre 1,307.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 1o0.00 200440 Retirement Fund For Archdiocesan Priests 1 17-) nn 200445 Holy Father(Peter's Pence) 0. 200448 Holy Land 100.00 200468 Retirement Fund For Religious 1,350.00 200470 Mission Cooperative Appeals 3,472.00 200480 Propagation Of Faith 2,340.OD 200499 Other 0.00 Subtotal Archdiocesan Collections 11,291.00 570507 Archdiocese Assessment 76,082.70 574801 Exchange -D 4,022.96 Total Expenses FY 2011 1,276,198.13 Balance in Bank as of June 30, 2011 (Per Books) 100108 Checking Accounts 100108 Savings Accounts 100550 Petty Cash On Hand Total Uses of Cash 204,572.77 0.00 0.oa 1,480,770.90 Page 6 of 16 httne• / /femt la- arnhrlinnPCP nrn/FgRPT /narish/nrint nar_est) 10/6/2011 Receipts Annual Parish Report FY 2011- St. John the Baptist 462 Schedule A Improvements and Property Purchased /Sold I. List any improvements to property during the fiscal year 49,743.00 CHURCH: NEW BATHROOMS 0.00 0.00 0.00 Total Improvements (575059) J $49,743.00 II. List any properties (land and /or buildings only) purchased during the fiscal year. 0.00 IE== 0.00 Total Properties Purchased (103291) $0.00 III. List any properties (land and /or buildings only) sold during the fiscal year and the purchase price. . 0.00 jj� 0.00 Total Properties Sold (472501- 492501) $0.00 Page 7of16 hffn c.7// fSrnt.l a- ai- chdincese .orL,/F'SRPT /narislVnrint oar.asn 10/6/2011 Receipts Annual Parish Report FY 2011- St. Jahn the Baptist 462 Schedule B Page 8 of 16 I. Investment Pool Catholic Center Balance- 6/30/2010 Contributions Withdrawals Net Return Balance- 6/3012011 01- Surplus 92,223.64 0.00 35,000.00 870.90 58,094.54 10-Building' 0-00 11 0-00111 0.00 0.001110-00 0.00 20- Restricted 0.00 0.001111 0.00 11 0.00 1 0.00 95- Endowment 0.00 0.00 F 0.00 0.00 0.00 -Other 0.00 0.00 0.00 0.00 0.00 I. Securities Owned $58,094.541 Stocks (#100930)F 1 0.00 0.00 0.601111 0.00 0.00 Bonds ( #100940) 0.00 0.00 0.001111 0.00 0. 00 Bonds ( #100942) Q.OQ 0.00 0.00 =000 0.00 IIL Other $0.00 CD ( #100902) a.oa 0.00 0.00 ]'1 0.00 0.00 Total I $92,223.64 $0.00 $35,000.00 $870.90 $58,094.54 Schedule C petit Payable To: Rate % Due Date Balance- Loans Repayment Balance - 6/30/2010 6/30/2011 Catholic Center � 0 0.00 0.00 1 0.00 0.00 Investment Poo[ D 0.00 1 0.001 E 0.00 0.00 Bark (Specify) 0 93 0.00 1 0.0011 0.661 0.00 Other (Specify) 0, 0.00 0.0 0 0.00 0.00 Total Debts $0.00 $0.00 $o7o0 11so.00 httnc :-Pkrnt la- arrhr3inrreP nra /FSRPT /narish /nrint nar.asn 10/6/2011 Receipts Annual Parish Report FY 2011- St. John the Baptist 462 Schedule D Page 9 of 16 Bank Account as of June 30, 2011 I. Curnmary (Including club hank accounts, PTO bank accounts, etc.) Account Name of Bank Purpose: Savings /Checking Bank. Balance CHURCH BANK OF THE WEST CHECKING =:=il= 79,472:49 GI1= f SHOP BANK OF THE WEST 11,651.88 11,562.47 CHECKING 0.00 11 811.36 11REL EDUC BANK OF THE WEST RECHECKING 35,299.77 0.00 3,838.38 BANK OF THE WEST CHECKING 77,781.74 FIESTA /SOC SRVCS $27,089.69 $26,633.39 Schedule E 11. 'reconciliation - Book Balance as of June 30, 2011 Bank Deposits in Outstanding Book r,ccount Balance Transit Checks Other Balance I C H 1j K CIH 79,472.49 26,704.28 21,687.65 0.00 84,489.12 CzIT S; fOP 562. 4 i� 11,7 385,41 296.00 0.00 11,651.88 LREL EDUC 35,299.77]1 0.00 11 811.36 0.00 34,488.41 LIESTA!50C SRVC5 77,781.74 0.00 3,838.38 0.00 73,943.36 E otai li $204,116.47 $27,089.69 $26,633.39 $0.00 $204,572.77 httnc /f'c : =tir I _arrh�iin: rcr -. nra /FCRPT /narich /mint nar.a,.¢» 10/6/2011 Receipts Annual Parish Retort FY 2011•- St. John the Baptist 462 Questions - 1. Are there any Eank Accounts other than those in the name of the parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) NO 2. How many Catholics are in your parish? 3. How many Catholic families are in your parish? 20,000 5,000 4. and Misr ^I[aneous Receivable Has the parish obtained any pledges such as Building Fund Drives for donations prior to `seal year -end (June 30, 2011 ) or any other No — misce:'s _ :. ous monir, s due that were not received by year end? If yes, -: -:e prow' DO NOT INCLUDE ANNUAL APPEAL Total '?c :eivable at ",'30/2010 Add: No,,Ai PIedc,, Less: r- elected Less: ;jested Pi clges (Include unfulfilled pledges removed from receivable) Equal -: ''r�ceivable 6/30/2011 Tota' .._�ivable : 6/30/2011 Amts. Collected after 6/30/2011 $0.00 1 0.00 How much was pair; in Capital Campaign Fund Raising Expenses during the fiscal Ye7 -? 5. As---(!' Feld in Is the :;h holdin, ',r administering any money, investments, or other props behalf ,thers as of June 30, 2011 ? Example: as executor of a parisl- will. If the .,,,r is yes, -ire the amounts included in the parish investment account or bang; ,accounts? Description Amount Held 0.00 0.00 hrtnc•1 /Ei•r: •.� la -arch rl L-rr ca nra /PgPPT /nnrigh /nrint nAr ARn 0.00 0.00 0.00 0.00 $0.00 Estimated Uncollectible 0.P0 No er Page 10 of 16 10/6/2011 Rece iix. 6. Dc .•:: ` ions 0. Has thu% garish recd.. d any donations of cash, investments or other property Yes_.._.._ durinc , year endc.i June 30, 2011 (includes the ACC or other Archdiocesan organi, ,.;: ion) whereby the donor placed any restrictions upon its use? (Other than r:,: vial Archdiocesan collections listed in the Parish Report). "Perm -anently restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent. Temporarily restricted donations z3re those which the donor places a time or purpose restriciinn on. A tine restriction would be - can not be spent until a certain date. A pur; restriction :,would be - must be spent on a certain thing. Unrestricted dons:" > have no rriction from the donor as to how or when they can be spent F ccc ... —Mest i4L.:: t - Description Anioulll L :restricted iMISC 9,825.131 :--iporary ICHAIRS FOR HALL, MISC PARIJ 1 6,272.99 manent 0.00 7. Pr. id Exper, As of .. e 30, 201' , had the parish paid for any service or goods which had not y � _en perfo:-: ,d or delivered? Examples: following weeks payroll, No depo. )nmaintc,i- ice work. P:-^: id Description Amount at 6/30/2011 0.00 C -.. _. 0.00 8. A ants Paw Accrued Expenses Were .re any am,-),, -:-)Ls due to others (other than ACC - see 9 below) on June 30, 2011 for good, services p. -- c;rmed prior to this date? Examples: payroll and payroll taxes for the week: led June -0, ?011; utility bills for the month of June not paid by the end of the No mont' :. !applies dc:'�-- : ed in June for which the bill was not received or paid until July 2011. To o;. , this info; : Jon, review unpaid invoices and payments made in July to identify amol. due as of . :e 30, 2011 . Des; )tion Amount Salary re': ' J:(TAXES) 0.00 0.00 0.00 0.00 Non iry relat. ;Supplies, utilities, etc.) Churc` pense 0.00 Page I I of 16 httnc rnt ta_a,•rhrl nra/FCRPT /nari-h /mint nar.asn 10/6/2011 Recei: , Page 12 of 16 https://l '.iipt. la- archdiocQse .orWF'SRPT /parish/print par.asp 10/6/2611 Receir s 9. Am ^unt Due Archdiocese Were .mere any amounts. due to the ACC as of June 30, 2011 ? Examples: Unpaid assessments, insurance, retirement, RETA (medical, etc.). Archdiocesan Assessment Pension Insurance (Medical, Burglary, Property, Workers Comp,, Liability; Auto) Other: "D Page 13 of 16 Yes 41,029.55 4,419.65 37,819.60 0.00 10. C,nosits Was t`:2 parish holding any deposits paid by individuals for future parish activities? Examr!es: deposits `or weddings, funerals, baptisms not performed before July 1, 2011 ; No pre -p� .-meats recei,v d for parish trips. Incluc the total amount of deposits as of June 30, 2011 . 0.00 11. V n- monetary compensation Have r: y individuals performed work for the parish during the year ended June 30, 2011 for which ' er than m. ,etary compensation was given? and Would the school have paid for - - - - these --ices if they had not been performed by these individuals? Example: reductions in IWNo schoo' ­Jklion. Descripti :} of Work C � Estimated Number of Individuals Value of Work Performed 0.001 0.00 12. F °,e past , . ar indicate what service or program you used to process your payroll?: ADP Code # TCM Code # IS3BCHU PayCh. = As M Code # Other: I Has ti rish com, _,d with the following: Wit[ payroll t' s for all employees? ^Yes Filed :wired payr, 1 tax returns? Yes Paid ` laxes due' Yes Does" parish file 1?S Form 1094 on an annual basis for non - employees (excluding Yes Religi(. order Pric -'s, Sisters and Brothers) paid in excess of $600? httns: // : w.or.QFSRPT/varish/print vanasp . 10/6/2011 Receip! Quest 13. r -Cash Dc -i tions Have individuals -lonated furnishings, property, or other goods in excess of $500 WL-hei ) items s. ' sequently forwarded to St. Vincent de Paul or collected for distrih- :1 to other-: >) for use by the parish during the year 2011 C ri t_p IOn cF Good Donate 1 Estimated Value C 0.00 C 0.00 iti. 7 . i -iai[e Page 14 of 16 Are ti. ;riy iega :: :ratters Which the parish has Knowledge, Whether or not a lawsuit Yes has y. ::I filed? 1r. t VVi•7, the 16. [- Date Description Amounts Involved 0112011.­J cam_ MARTHA ZAMARRIDA -HERN 0.00 0.00 •.ge Ea f Balances 'L! :proximate average balances in the parish bank accounts during mono Account # b� 003169 1678` 03276 -- E681111- 8;1. 103292 Does ; '�rish I,_: any office equipment, land or other property? `2scrf CSC Copy �. -Csr(. Lease Terms 60 MONTH 60 MONTH Payments 315.54 315.54 0.00 ACC Notified Yes__.._. —._ -- – Select Value Avg. Balance 35,299.00 25,807.00 27,016.00 3,674.00 0.00 '. Yes - - - -- hvos:;. i -arch ,;se.ora/F'SRPT /Darish/nrint nar.asn 10/612011 I Re(:z,'.. 17. i7 -e Cot it H ,Lablis.: a Finance Council? Da fished: Num', MemL Cm:: Con- "21er)hc ff: If !,;: . -, iridic : by what date a Finance Council will be established. https: la-arcbd7,-lcese.org/FSRPT/l)arish/print par.asp Page 15 of 16 Yes— F11/01/2003 0 IS I JEDMUNDO 6�M�Kq 626- 252- 4585/ 626 10/6/2011 Rec.-: Page 16 of 16 Look- ,' Financial Parish /School Reports © 2011 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.99 https:r': � la- archdiocese .orp-/FSRPT /parish/print par.asp 10 /6 /2011 Youth Employment Program City of Baldwin Park FY 2012 -2013 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number/Ext. _ (626) 813 -5269 (Previous Year Allocation):_$ 22,300 CDBG Amount Requested: $_30,000_ Pther Funds: $ 13,208 Total: $ 43.208 _ (Please attach a copy of your proposed budget) Project Description: Youth Employment Program The pro-gram provides 'ob opportunities for youth in the Baldwin Park community who need employment experience. The youth em to ment program complements the Department by acting as a feeder program for regular art -time staffing positions. The grograrn rovides 'ob oppo rtunities for low to low - moderate income youth aged between 16 to 21 years old. Eve ear, all funds are exhausted as a result of the valuable role youth employment contribute to the Department. Each fiscal year, several garticiRants are hired as p rmanent art -time staff. The garticigating youth have gained valuable work experience after being laced in various Rob locations throughout the City. The amount of $30,000 goes towards funding the program. The de artment will use other funds to absorb the administration costs of the program including, -expenses for utilities materials and supRli es uniforms outside priinting ex enses artici ant su ervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency .must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals - Youths Households Projected Number of Beneficiaries Served: 7 Individuals or Households For CDBG Department Use Only: Recommendation: Approved 0 Den} $ National Objective / Eligible 'Criteria Comments: Reviewed By: Approved: BALDVI�N P.A °R: : -K:. TO: FROM: DATE: CITY COUNCIL AGENDA MAR 0 7 ITEM N0. CITY OF BALDWIN PARK STAFF REPORT Honorable Mayor and Members of the City Council Marc Castagnola, AICP, Community Development Man Amy L. Harbin, AICP, City Planner March 7, 2012 SUBJECT: Update on the City's Comprehensive update to Chapters 152 (Subdivision Ordinance) and 153 (Zoning Ordinance), establishment of new City -wide Design Guidelines and Landscape Design Manual and amendments to the General Plan Land Use Policy Map and Zoning . Map (Location: Citywide; Case Numbers: AGP -115, Z -553, AZC -163 and DRG 11 -1). PURPOSE This report requests City Council discussion and identification of a date to schedule a joint City Council and Planning Commission meeting to discuss the comprehensive update to the City's Zoning Code, design guidelines, zoning and general plan maps. BACKGROUND/DISCUSSION Why This Program Is Being Undertaken In 2002, the City adopted a new General Plan (General Plan 2020). The General Plan 2020 establishes long -term policy direction for land use and development on all properties in Baldwin Park. Because the General Plan - as its name implies - is general in nature, the City implements General Plan land use policy primarily through the Zoning Ordinance (Chapter 153 of the Municipal Code). For all zoning districts (zones) in Baldwin Park, the Zoning Ordinance contains very specific regulations about which uses are allowed and how properties can be developed within each zone. California law requires that the General Plan and Zoning Ordinance be consistent with each other. In particular, the General Plan descriptions and mapping of future land use must match the zones shown on the official Zoning Map and established in the Zoning Ordinance. AGP -115, Z -553, and AZC -183 March 7, 2012 Page 2 Since adoption of General Plan 2020, the City's Planning Department and Planning Commission have been working to comprehensively update the Zoning Ordinance to reflect General Plan policies, to modernize the Zoning Ordinance so that it addresses conditions relevant to Baldwin Park today, and to streamline the Zoning Ordinance to make it easier for City staff and the public to use. This effort has also involved draft revisions to the Zoning Map, including zone changes for particular properties. Actions Taken To Date The table below indicates comprehensive general plan guidelines, subdivision code, the significant actions to update and the subsequent and zoning map update. TABLE #1 SIGNIFICANT ACTIONS TAKEN ken to date on the zoning code, design DATE . �a ACTIOrN BOD1r' ... After a public hearing, Planning Commission approves of Resolution PC 02 -21 recommending that the City Council: 10/09/02 (1) adopt the EIR for the General Plan; Planning (2) adopt the Statement of Overriding Considerations; and Commission (3) adopt resolution PC 02 -21 approving the comprehensive General Plan Update. (1) After a public hearing, the General Plan Update 2020 was approved. 11/20/02 (2) Contract approved with Cotton/Bridges/Associates to City Council prepare a comprehensive Zoning Code and Design Guidelines Update to be consistent with the newly updated General Plan. 04/27/05 Public workshop /status on the comprehensive Zoning Code Planning and Desi n Guidelines update. Commission Original contract 11/20/02 amended to reflect City's 04/02/08 updated needs and assignment of contract to Hogle- City Council Ireland, Inc. 02/11/09 Public workshop on the proposed update to the zoning Planning code, design guidelines, and subdivision code. Commission Public workshop for property owners whose zoning 04/29/09 designation will change as a result of the Zoning Code Planning update. Approximately 500 property owners affected were Commission notified of the workshop. May /June Updates to the Planning Commission on the proposed 2009 comprehensive update project. -- Staff has informally outreached to several property owners Since that may be impacted by the proposed zoning changes. In June 2009 some instances changes have already been made to the -- zoning or changes are slated as part of the overall comprehensive update. CADocuments and Settings \MCastagnola.6ALDWINPARKYMy Documentsft FileslNew Ordinance and Staff RepDrWAGP -115 Z -553 AZC -163 ZC Update #6.doc AGP -115, Z -553, and AZC -163 March 7, 2012 Paqe 3 In the month prior to the November 16, 2011 Council meeting, Staff was requested to outreach to CCPHA and as a result of the meetings with CCPHA representatives, and members of BPRAC, staff explained how their certain issues, including, drive - through establishments, had already been resolved in the proposed Zoning Code update and how other policy issues will be treated. November 16, 2091 City Council Meeting At the public hearing of the City Council on November 16, 2011, Councilmember Marlen Garcia requested that Staff schedule a Study Session on the Comprehensive Code Update with the Planning Commission. Staff asked to return to the City Council with a staff report regarding the future Study Session after the conclusion of the holiday and New Year's season. RECOMMENDATION Staff is proposing March 14 or March 28 as potential dates for a study session starting at 7:00 pm. These dates are alternate Wednesdays to City Council meetings and would also accommodate Planning Commission members. However, staff will schedule the session on any other dates the City Council may recommend. Staff recommends that the City Council identify a date for a joint study session with the Planning Commission regarding the proposed comprehensive Zoning Code Update. ATTACHMENT *November 16, 2011 Staff Report C:1Documents and SettingslMCes tagnola.6ALDWINPARK%My Documentsft FilesSNew Ordinance and Staff ReportsSAGP -115 Z -553 AZC -153 ZC Update ftdoc FACTION B; O`DY Study session with the Planning Commission to educate the 4127111 new Commissioners on the process to update a zoning Planning code and what staff is trying to accomplish by updating the Commission zoninq code. Informal Study Session with the Planning Commission and 6111111 the public. Questions and concerns were taken, Planning researched and incorporated into the public hearing staff Commission report for 618111. Public Hearing on the Negative Declaration of 618111 Environmental Impact and the various entitlements AGP- Planning 115, Z -653, AZC -163 and DRG 11 -1 related to the Commission comprehensive update. In the month prior to the November 16, 2011 Council meeting, Staff was requested to outreach to CCPHA and as a result of the meetings with CCPHA representatives, and members of BPRAC, staff explained how their certain issues, including, drive - through establishments, had already been resolved in the proposed Zoning Code update and how other policy issues will be treated. November 16, 2091 City Council Meeting At the public hearing of the City Council on November 16, 2011, Councilmember Marlen Garcia requested that Staff schedule a Study Session on the Comprehensive Code Update with the Planning Commission. Staff asked to return to the City Council with a staff report regarding the future Study Session after the conclusion of the holiday and New Year's season. RECOMMENDATION Staff is proposing March 14 or March 28 as potential dates for a study session starting at 7:00 pm. These dates are alternate Wednesdays to City Council meetings and would also accommodate Planning Commission members. However, staff will schedule the session on any other dates the City Council may recommend. Staff recommends that the City Council identify a date for a joint study session with the Planning Commission regarding the proposed comprehensive Zoning Code Update. ATTACHMENT *November 16, 2011 Staff Report C:1Documents and SettingslMCes tagnola.6ALDWINPARK%My Documentsft FilesSNew Ordinance and Staff ReportsSAGP -115 Z -553 AZC -153 ZC Update ftdoc iq B�DWF TO: FROM: DATE: CITY OF BALDWIN PARK Ul 1 i UVulliu1L. n6.61 vw" NOV 19 STAFF REOMA0. 10 Honorable Mayor and Members of the City Cour Marc Castagnoia, AICP, Community D velopme Amy L. Harbin, AICP, City Plan November 16, 2011 SUBJECT: Continued from October 5_,2011 Comprehensive update to Chapters 152 (Subdivision Ordinance) and 153 (Zoning Ordinance), establishment of new City -wide Design Guidelines and Landscape Design Manual and amendments to the General Plan Land Use Policy Map and Zoning Map (Location: Citywide; Case Numbers: AGP -115, Z- 553, AZC -163 and DRG 11 -1). PURPOSE This report provides an update on staff's activities as directed by the City Council on October 5, 2011 relating to the comprehensive update to the City's Zoning Ordinance. BACKGROUND /DISCUSSION At the October 5, 2011 City Council meeting, the Council continued the agenda item related to the adoption of the Zoning Code update due to comments made by the California Center for Public Health Advocacy (CCPHA) representatives during the public hearing period about fast food and drive - through regulations concerns. The City Council then directed staff to meet with members of the Healthy Eating Active Communities (HEAC) / California Center for Public Health Advocacy (CCPHA) representatives to discuss their issues. CCPHA requests were summarized in a letter dated May 4, 2011. The requests relate to fast food establishments and drive - through and include a prohibition when in proximity of certain land use, distance requirement restrictions and design guidelines. An analysis of the requests indicate that some of the items have already been incorporated into the comprehensive code update while others are policy decisions that staff will be presenting to the City Council in a study session. This report provides details on the scope of the concerns. AGP -115, Z -553, and AZC -163 November 16; 2011 Page 2 City Councilmembers also requested evaluation of specific regulations and preparation of options for consideration at a follow up study session. Since the October 5, 2011 Council meeting, staff has met twice with representatives from the California Center for Public Health Advocacy (Christina Cardenas and Rosa Soto) on October 20, 2011 and October 25, 2011 and attended a Baldwin Park Resident Advisory Committee (BPRAC) Meeting on October 25, 2011 to explain: (1) the planning process; (2) how members of the community can influence polices related to public health at the local level; and (3) the steps taken to date on the comprehensive zoning code update. Below is an analysis of all CCPHA requests and a status of their implementations. 1)--- _ Requests that have been incorporated in the Zoning Code update: Require applicants to file for a Conditional Use Permit (CUP) for fast food and drive - through establishments; Establish new standards for site building design and landscaping that promote active. transportation; and, Increase the minimum lots size requirements. Discussion: CCPHA concerns, as outlined above, have been addressed in the proposed Code Update. A Circulation Plan is now required as part of the Conditional Use Permit required for fast food restaurant and drive - through establishment and new design guidelines will also minimize the impacts. Specifically, the new Zoning Code update imposes the following new regulations: a) A new minimum lot size of 20,000 square feet of land area for any newly proposed drive - through establishment; b) A new minimum vehicular queuing distance along not more than. two (2) sides of a building; c) A Circulation Plan must be submitted to show all adjacent streets and alleys. The Circulation Plan must address pedestrian access from parking lots and public right -of -ways to the main door; d) A reduction in noise generation from speaker systems and other noise generating equipment; e) The elimination of drive - through establishments in the City's downtown area within the RDAO and proposed mixed use zones; and, f) A new set of Design Guidelines for Commercial Uses are also proposed which are established to accomplish the following, goals related to drive - through establishments: i) Promote design creativity and variation while ensuring consistency AGP -115, Z -553, and AZC -163 November 16, 2011 Page 3 in building scale, proportion and pedestrian orientation; ii) Encourage environmental sensitivity; iii) Create attractive and functional site arrangements; iv) Improve pedestrian circulation and connections; and, v) Minimize incompatible impacts of noise, light, traffic and visual character. 2) Requests that are Policy driven and subject -to.,a study session: • Development of an overlay district to limit fast food establishments; • Development a "Healthy Food Zone" to restrict fast food restaurants in proximity of certain zoning districts; • Prohibition of all fast food restaurants, including drive - throughs from sensitive uses such as schools, recreation areas, residential uses, and childcare facilities; • Establishment of a distance requirement between existing and new drive - through facilities; • Establishment of a distance requirement between residential and public recreation areas; and, • Limits on the number of drive - through facilities based on designated quadrants in the City, Discussion: As stated above, these issues expressed by CCPHA and which City Councilmembers request to evaluate, are policy discussion items. As a result, staff is researching the different issues and how the proposed development standards in the comprehensively updated Code would be impacted including: a) Development of drive - through establishments only along the 1 -10, 1- 605 and Arrow Highway Corridors; b) Provide distance requirements between new and existing drive - through facilities, and residential areas, schools, and recreational facilities; and, c) Limit development of fast food restaurants, including drive - throughs, from sensitive locations including schools, recreational facilities and residential uses, Study Session: Staff is proposing the following a study session for the City Council to further evaluate feasible options which will include a review of the existing conditions, including those development standards included in the proposed code update, and preparing visual displays and mapping of the different scenarios, These options will include: AGP -115, Z -553, and AZC -163 November 16, 2011 Paae 4 a) Possibility of restricting drive- through establishments within a specific distance of each other along: a. The freeway corridor; and /or, b. The Arrow Highway Corridor. b) Evaluation of a separation distance requirement between certain sensitive uses such as residential, school, parks, of 500', 1,000' and 1,500'. Each of these options will be mapped for consideration of potential impacts. c) Staff will also provide the relationship between existing drive - through establishments throughout the City and whether a separation distance may be required. Similar mapping will provide for an evaluation of the impacts for each radii considered. SUMMARY As a result of the meetings with CCPHA representatives, and members of BPRAC, in which staff explained how certain issues had already been resolved in the proposed Zoning Code update and how other policy issues will be treated,. CCPHA representatives support staff recommendation to adopt the Zoning Code update as presented and then follow up on a study session to discuss the options as presented. In summary, the Zoning Code, including the Zoning Map, the Design Guidelines, the Landscape Design Manual and the Subdivision Code provide a legislative framework to enhance and implement the goals, policies, plans, principles and standards of the 2020 General Plan. The provisions of the Zoning Code are interpreted and applied as the minimum requirements and the maximum potential limits for the protection of the public health, safety, comfort, convenience and general welfare of the City and its residents. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. RECOMMENDATION Staff and the Planning Commission recommend the City Council open the public hearing, receive any public comments and following the public hearing adopt the following: 1) Resolution 2011 -034, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING AGP -115, Z -553, and AZC -163 November 16, 2011 Page 5 THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR THE PROPOSED COMPREHENSIVE UPDATES TO THE ZONING CODE AND SUBDIVISION CODE, ESTABLISHMENT OF CITYWIDE DESIGN GUIDELINES AND AMENDMENTS TO THE GENERAL PLAN LAND USE POLICY MAP AND ZONING MAP (APPLICANT: CITY OF BALDWIN PARK) "; and 2) Resolution 2011 -035, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING AN AMENDMENT TO THE GENERAL PLAN LAND USE POLICY MAP (LOCATIONS: VARIOUS; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER AGP- 11 IS) "; and 3) Introduce for first reading Ordinance 1346, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING RESTATEMENTS AND AMENDMENTS OF TO CHAPTERS 152 (SUBDIVISION REGULATIONS) AND 153 (ZONING CODE) OF THE BALDWIN PARK MUNICIPAL CODE AND THE CITY'S ZONING MAP (LOCATIONS: CITYWIDE; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBERS: Z -553 AND AZC- 163)"; and 4) Resolution 2011 -036, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ESTABLISHING CITY -WIDE DESIGN GUIDELINES AND LANDSCAPE DESIGN MANUAL (LOCATION: CITYWIDE, APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: DRG- 11 -1)." Attachment: 1. Letter dated May 4, 2011 from Christina Cardenas, Regional Advocate Coordinator, CA Center for Public Health Advocacy 2. Staff Report dated October 5, 2031