HomeMy WebLinkAbout2011 11 02NOTICE AND CALL
OF A
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, November 2, 2011 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: October 27, 2011
• • ' : t
AFFIDAVIT OF POSTING
Manuel Lozano
Mayor
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on October 27, 2011.
Alejandra Avila
City Clerk
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4111
SPECIAL MEETING
Please note
time change
November 2, 2011 and oatiotnng
6:00 p.m.
CITY HALL — 3rd Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
Manuel Lozano
Marlen Garcia
Monica Garcia
Ricardo Pacheco
Susan Rubio
- Mayor
- Mayor Pro Tern
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay
interpreter is available for your convenience. un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 6:00 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor
Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERIC IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC/OS DEL INTERPRETE
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION OF THE CITY COUNCIL
1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8
Properties:
8437 - 004 -059
Henry H and Kao Chang
4212 Maine
8437 - 004 -060
J & J Warehouse Co. /Newman Tek Capital
14417 Ramona
8437 - 004 -061
14433 Baldwin Park Llc
14433 Ramona
8437 - 004 -062
14433 Baldwin Park Llc
14433 Ramona
8437 - 004 -063
J & J Warehouse Co. /Newman Tek Capital
NA
8437 -004 -064
J & J Warehouse Co. /Newman Tek Capital
14467 Ramona
8437 - 004 -065
J & J Warehouse Co. /Newman Tek Capital
14519 Ramona
8437 - 004 -066
J & J Warehouse Co. /Newman Tek Capital
14483 Ramona
8437 -004 -067
J & J Warehouse Co. /Newman Tek Capital
14455 Ramona
8437 -004 -068
Bank of America
14401 Ramona
8437 - 004 -069
J & J Warehouse Co. /Newman Tek Capital
4124 Maine
8437 - 004 -070
Roxbury Properties
4124 Maine
Commission Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: Henry H and Kao Chang,
J & J Warehouse Co. /Newman Tek Capital
14433 Baldwin Park Llc
Bank of America
Roxbury Properties
Under Negotiation: Price and terms of payment
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
WAI311taL611J'AWN
�
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
9 ender the laws of the State of California that the foregoing agenda was posted on the City Hall
ve a ve rev as ve the a.v v California v that a foregoing ve � cw a.+ e
bulletin board not less than 24 hours prior to the meeting. October 27, 2011.
y f
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960 -4011, Ext. 466 or via e -mail at Fsalceda @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE IQ
A
Wtelll CA 104 M 1:3:31111 L1 [No
November
0f PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
- A R -
Manuel Lozano - Mayor
Marlen Garcia - Mayor Pro Tem
Monica Garcia - Council Member
Ricardo Pacheco - Council Member
Susan Rubio - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
b
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor
Manuel Lozano
• precentatinn of f°F?rtifir ;qte to fnrmpr Hna sting Commiccinnr,r _ Inrnp Pivarall
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; a 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council receive and file.
2. CLAIM REJECTION
Staff recommends City Council reject the claims of Gilbert La Vorin and Farmers
Insurance as subrogee for Eul Kyung Hwang and direct staff to send the appropriate
notice of rejection to claimants.
City Council Agenda — November 2, 2011
Page 2
3. APPROVAL OF RENEWAL OF THE REGIONAL TERRORISM INFORMATION
INTEGRATION SYSTEM (RTIIS) MEMORANDUM OF UNDERSTANDING
Staff recommends Council authorize the Chief Executive Officer to sign the
Memorandum of Agreement with the Regional Terrorism Information Integration System
participating agencies for the continued participation of the City of Baldwin Park in the
Los Angeles Regional Integrated Law and Justice Project.
► O 41il "111- ti7&14ZTL[41 Y1, Tile'
Staff I eli�Jmi I lends Clty Council . i adopt of ii second 1 eadI Ig, read L; title only and waive
any further reading thereof, Ordinance No. 1345, "AN ORDINANCE OF THE CITY
COUNCIL OF THE CI TI Y OF BALDWIN PARK , CALIFORNIA, AMENDING CHAPTER
92 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO ANIMAL CONTROL."
5. ADOPT ON SECOND READING, ORDINANCE NO. 1332 AMENDING THE CITY'S
MUNICIPAL CODE ADDING CHAPTER 94.5 REGULATING SECONDHAND SMOKE
AND PROHIBITING SMOKING IN AND AROUND MULTI- FAMILY HOUSING
(APPLICANT: CITY OF BALDWIN PARK).
Staff recommends the City Council adopt on second reading, read by title only and
waive further reading thereof, Ordinance 1332, "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK REGULATING SECOND -HAND SMOKE
AND PROHIBITING SMOKING IN AND AROUND MULTI- FAMILY RENTAL HOUSING
AND ADDING CHAPTER 94.5 "SMOKE -FREE MULTI- FAMILY HOUSING" TO THE
BALDWIN PARK MUNICIPAL CODE (APPLICANT: CITY OF BALDWIN PARK) ".
6. CERTIFICATION OF CONTRACTORS PREQUALIFIED TO BID ON THE
CONSTRUCTION OF THE TRANSIT CENTER
Staff recommends City Council approve and certify the list of contractors that the
Construction Manager and staff have prequalified as shown in the Attachment.
City Council Agenda — November 2, 2011
Page 3
REPORTS OF OFFICERS
7. BID DOCUMENT AND PROJECT LABOR AGREEMENT OPTIONS FOR
CONSTRUCTION OF THE TRANSIT CENTER PARKING STRUCTURE
Staff recommends City Council 1) Complete the bid document requesting a base bid
with the use of a PLA and also a deductive alternate without a PLA; 2) Complete the bid
document requesting a base bid using a PLA only; 3) Reject the draft PLA and proceed
to bid the project without the use of a PLA; 4) Direct staff to delay the release of the bids
for a two week period so that staff may hold a conference with all contractors. Staff
would bring back for Council approval the final bid document and PLA for the November
16, 2011 City Council meeting. Thereafter, staff would invite financial bids from the
prequalified contractor for a December 6, 2011 opening and tentatively recommend
award of a construction contract on December 21, 2011.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Councilmember Ricardo Pacheco for discussion & consideration on the
following:
• To coordinate a clean -up effort with Los Angeles Department of Water and Power and
Plasencia Wholesale Nursery.
• Clean -up location will be at the nursery pathway leading to Elwin Elementary School.
Request by Councilmember Monica Garcia for discussion & consideration on the
following:
• In response to constituent and community concerns, discussion regarding the San
Gabriel Valley Tribune article published on October 6, 2011 alleging Baldwin Park
schools misspent nearly $1.5 million resulting in the suspension of federal funding.
• Discussion and clarification related to the San Gabriel Valley Tribune article published
on October 26, 2011, regarding an easement owned by the Los Angeles Department of
Water and Power (LADWP), and leased to Plasencia's Nursery.
City Council Agenda — November 2, 2011
Page 4
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of October 2011.
rr x"
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City ClerK at (626) 960 -40 f i, CXT. 466 or via e -mail at t-saiceaa(u_)DaiawinparK.VDrTi.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — November 2, 2011
Page 5
All
TO: Honorable Mayor and Members of the C' y Council
FROM: Lorena Quijano, Finance Director °'A
DATE: November 02, 2011
SUBJECT: Warrants and Demands
D U R P 0 "5 E:
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting;
the following is a summary of the payments released:
1. The payroll of the City of Baldwin Park consisting of check numbers 194082 —
194120. Additionally, ( Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 217698 — 217956 for the period.
of September 18, 2011 through October 01, 2011 inclusive; these are presented
and hereby ratified, in the amount of $396,062.76.
2. General Warrants, including check numbers 187786 to 188024 inclusive, in the
total amount of $746,991.30 constituting claims and demands against the City of
Baldwin Park, are herewith presented to the City Council as required by law, and
the same hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
RECOMMENDATION:
Staff recommends City Council ratify the attached Warrants and Demands.
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M�
TO: Honorable Mayor and City Council Members
FROM: Shama P. Curian, Senior Human Resources Analyst
DATE: November 2, 2011
SUBJECT: Claim Rejection
This report requests the City Council reject the Claims for Damages to Person or
Property received for filing against the City.
In order for the statute of limitations to begin on the claims received, it is necessary for
the City Council to reject the claims by order of a motion and that the claimants are sent
written notification of said action.
Staff recommends City Council reject the claims of Gilbert La Vorin and Farmers
Insurance as subrogee for Eul Kyung Hwang and direct staff to send the appropriate
notice of rejection to claimants.
Attachment(s)
Claim filed by:
• La Vorin, Gilbert DOL 9/23/2011
• Famers Ins./ K. Hwang DOL 5/27/2011
CITY OF BALDWIN PARK
Is I R11.
BALDWIN CLAIM FOR DAMAGES
P I A K TO PERSON OR PROPERTY
INSTRUCTIONS
1. READ CLAIM THOROUGHLY.
2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS.
3. THIS FORM MUST BE SIGNED.
4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403E. PACIFIC AVE., BALDWIN PARK, CA 91706
WARNING
* CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED
NOT LATER THAN 6MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
® ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AF_ TER THE
OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
2 ): I Q
7 2'.
Clerk's Official
Filing Stamp
To: City of Baldwin Park
4. Claimant's Date of Birth if a minor)
1. Name of Claimant /
ziv
5. Claimant's Occupation
2. Home Address of Claimant '
1714 17,
Dome Tele Th4 Number
"al
3. usiness Address of Claimant
`j`/} fV 4-
7. Business Telephone Number
8. Nameyndplaresslownpil you desire notices or communtcatigns to be sent regarding this claim:
9. Whendd AMA E or INJURY occur?
°t 09-0 0
10. Names of any City employees involved in INJURY or DAMAGE:
Date: Z' P, Time:
If claim is for Equitable Indemnity, give date claimant
Name Department
served with complaint:
11. Where did DAMAGE or INJURY-,o ur?
sawcaje-K &/ - A do,� - 6V M
12; Describe in detail how the DAMAGE or INJURY occurred.
-&5 CA"1411 12,
11 Were police or paramedics called? Yes ❑ No ei,-
*
14. If physician was visited due to injury, include date of first visit and physician's
name, address and phone number:
If yes, was a report filed? Yes ❑ No,--El
If yes, what is the Report No?
14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary) 1:5 .✓-5 0 < t 11 7z
MpaAll�- 6a
16 1� � c o AV, z 7 '112 a
15. List damages inrufred to date? L
& 16
16. Total amount of claim to date, dg(,) 0 Basis for Computation: 91&1)V(1e,1ee Kgem-y
Limited Civil Case: F-1 Yes F-1 No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount
shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).)
17. Total amount of prospective damages: 0 Basis for Computation:
18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to ave�jnforma ion:
Name 440.5 Al)4"!�- Address 2Og Z / I 9,,?s Phone 06 470VJC
'
Name 1IA 169 y Y q Address a 8 ff 4 14 L&,& k yd Phone �
19. Signature of Claimant or person filing on claimant's behalf, relationship to claimant and date:
I hereby ceftjfy(or declare) under penalty ofpeduy under the laws of the state of California that the foregoing is Inie and correct to ffie best of my knoir4erge.
v3e),e- A, tv 4!cV
Sfgna'(ure Relatlonsh$ to Claimant Printed Name
Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7106)
ME
1 BALDWIN • ♦,: ti
CLAIM • DAMAGES
PERSON OR PROPERTY
INSTRUCTIONS
1. READ CLAIM THOROUGHLY.
2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS.
3. THIS FORM MUST BE SIGNED.
4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706
WARNING
• CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED
NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
• ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE
OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
Clerk's Official
Filing Stamp
To: City of Baldwin Park
4. Claimant's Date of Birth (if a minor)
-1_ Name of Claimant _
5. Claimant's Occupation
V6�, fTeCS ' t -S CkS ` �. € in ,_4'..t�� z.. Iii 4f !;1 tH lw"�,(i G
2. Home Address Of Claimant
6. Home Telephone Number
3. Business Address of Claimant
7. Business Telephone Number
8. Nagle and address to wN 11 you desire notices or communications to be sent regarding this claim:
1-LA, �,C / 5
9. When did DAMAGE or INJURY occur?
10. Names of any City employees involved in INJURY or DAMAGE:
Date: Time: ' -' 1n
Name Department
If claim is for Equitable Indemnity, give date claimant
'�r `� t
served with complaint:
11. Where did DAMAGE or INJURY occur?
F
n
12. Describe in detail how the DAMAGE or INJURY occurred. ' w
.(.� �C k iL,"'� ��r"�.s'�{t.;Pt —�'" .g'S, ,:✓Jt1 7tG °i.P..�.�%rC-�%� .% i.�:. �l ay �f... IC�'tr,. <(' ��.�,..s�.i fi': t�R, �� {:.�4,.
13. Were police or paramedics called? Yes,EJ No ❑
14. If physician was visited due'to injury, include'date of first visit and physician's
If yes, was a report filed? Ye-V1 No ❑
name, address and phone number:
If yes, what is the Report No? 7 y ` -,
(
14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional sheet if necessary)
k }y, l / �f—f Q/� ,p yp�� (,/ ¢ j / /j A ,,r
h 1E _ r_.
i 1�, ®� ...£if i J,�..�4 ' r [_�6.., S"i� .i=%3 f,"�_ �G'.�s` 8 -rt@ "�.,� 3� �,i .!e i.hr.// �"( \,_. 1'^,l! ✓�...b Q ]'
15. List damages incurred to date?
B _
1�1 , } {,�:. - ' ,(�'Lii'�f. ..� ' { / .0..J !1 {{ *`f 0/1 �)
� f �'����'.r ', ' 1,.. c�_�,� {. rl � 4, . ,.,��._ .�.i E...� � �fe tic%L, � G �.l < tJ l:.J ti_.li�. ) � ��� €�.- a✓ ..
16. Total amount of claim to date: $ �., S , ? Basis for r (om� putatio f `
/n
/� Ea f ✓ Ej£
Limited Civil Case: P Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount
shall be stated, but "you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).)
17. Total amount of prospective damages: $ Basis for Computation:
18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:
Name Address Phone
Name Address Phone
19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date:
/hereby certify (or declare) under penalty ofpe jury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge.
p r r,r
Signature Relatiodship to Claimant -` Printed Name Date
Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7/06)
1 t "A MAS C,t,,e 1_. ii,- .�:at, - _iu.as K ... _..a .,r tn_ 1.•s ,r.. v<;' Iz v r U6 co <.
FARMERS
10/06/2011
City of Baldwin Park
14403 E. Pacific Ave.
Baldwin Park, CA 91706
Re: Our Insured:
Our Claim #:
Date of Loss:
Your Insured:
Your Claim #:
Deductible Amount:
Loss of Use Amount:
Total Amount Owed:
Dear Shama Curian:
Eul Kyung Hwang
099 SUB 1018806106 -1
05/27/2011
City Of Baldwin Park
Driver - Shawn Blackburn
$1,000.00
$750.00
$10,538.16
National Document Centex
P. 0, Box 268992
Oklahoma City, O1: 73126 -8992
claims do cornent-, @hp cs.com
Fax: 877 -217 -1389
'Poll Fgee: 800- HelpPoint
We have made payment to our insured for damages resulting from this accident. Our
investigation has established that the above loss was caused bythe negligence of your driver.
By virtue of our subrogation rights this letter is to advise you that we expect payment from you
for the amount of damages within 14 days of the receipt of this letter.
Be advised that no partial payment, which is less than the full amount claimed herein, will be
considered in anyway an acceptance of benefits, a novation or an accord and satisfaction of
this claim without the express written release of our claim executed by an individual who
identifies himself/herself as a member of our subrogation department. Therefore, our legal
rights to enforce collection on the remaining amount of the claim shall not be waived or
estopped due to a partial payment by you.
If you need additional support for our claim or require further information, please call me at
909- 801 -3338 with your FAX number so that the requested information can be sent to you.
Sincerely,
Farmers Insurance Exchange
ATTACHMENT(S)
�JJ
Imill '�hI WINNWTi l tl�l l
I
ITEM No. 3
Cnncont r'alonAmr
SUBJECT: Approval of Renewal of the Regional Terrorism Information
Integration System (RTIIS) Memorandum of Understanding
Purpose
The Police Department currently shares information with all law enforcement agencies in Los
Angeles County through the Regional Terrorism Information Integration System (RTIIS), also
know as the "COPLINK" system.
The Police Department is seeking the approval for renewal of a Memorandum of Agreement
in order to continue participation in the Los Angeles Regional Integrated Law and Justice
Project (LARILJP), to share information among the participating agencies in the RTIIS, and to
share information with other participating agencies as approved through future
intergovernmental agreements.
This agreement amends the existing agreement signed in 2007 and will allow Los Angeles
County agencies to share information with law enforcement agencies throughout California
and the nation.
Background /Discussion
In 2007, the Police Department entered into an agreement with 47 other law enforcement
agencies to share law enforcement information from their records database systems. City
attorneys from multiple cities worked numerous hours with attorneys from the County of Los
Angeles and other agencies to develop the original agreement between the law enforcement
agencies representing the 88 independent cities and the unincorporated areas of Los Angeles
County.
The Police Department contributes law enforcement records information to the COPLINK
database and is able to access more than two hundred million records to assist with its crime
and terrorism investigations. The City of Baldwin Park was able to join and participate in the
Los Angeles Regional Integrated Law and Justice Project (LARILJP) at no cost.
Grant funds from the Los Angeles County Sheriff's Department (LASD) and the Los Angeles
Police Department (LAPD) paid for the integration of our Spillman Records Management
System (RMS) database to the RTIIS and for the first three years of system maintenance.
The maintenance agreement will expire in August 2012.
The original Memorandum of Agreement among the RTIIS agencies established the
guidelines to regulate the sharing of information. The Memorandum of Agreement identified
the purpose of the system, the criteria for agencies' participation, the rules for the contribution
and dissemination of information, the ownership and audit requirements of information, and
other terms, conditions, policies and procedures of the system.
A Los Angeles Regional Integrated Law and Justice Project (LARILJP) Governance
Committee comprised of representatives from LASD, LAPD, and three Chiefs of Police from
the independent cities, received the authority to accept agencies into the RTIIS with a simple
majority vote. The current Agreement requires the simple majority vote of all 47 RTIIS
agencies to connect to other cooperating law enforcement sharing initiatives such as Orange,
San nieno
*1 -U , and San Bernardino Counties.
Thin nroposed amended hAarnnrnn-Ai-n -A- - A
wmw re - __ ovi- .,,reement igjives the LrARIUP Gu-vernd-nu-t-:�
Committee the power of attorney for the 47 participating agencies to sign intergovernmental
Agreements to share information with other counties and cities in California and the nation;
gives the Los Angeles County Counsel the power to act as the legal representative of the 47
participating agencies in the matters of the RTIIS; and gives the LARILJP Governance
Committee the authority to seek grant funding for the continued maintenance of the RTIIS
and/or to discuss funding models for future maintenance costs by the participating agencies.
Intergovernmental Agreements with other California counties and regional groups from
Oregon, Washington, and Arizona would represent the addition of another ninety-five million
searchable documents. There are also future plans to link the RTIIS with the Federal Bureau
of Investigation's Law Enforcement National Data Exchange network (N-DEX). This would
significantly enhance the situational awareness of patrol officers, the investigative resources
of detectives, and the analysis of crime trends and terrorist threats throughout the region.
The Los Angeles Sheriff's Department and Los Angeles Police Department directed millions
of dollars to establish and maintain the COPLINK data sharing project from 2007 to August
2012 with no cost to the contributing independent agencies. They cannot continue to support
the independent cities in the RTIIS without funding from the cities or from grant sources. The
amendments to the Agreement would give authority to the LARILJP Governance Committee
to seek additional funding from Federal and State grant sources and to discuss funding
models if individual cities must contribute funds to maintain the system.
Knowledge Computing Corporation (KCC) distributed, maintained, and updated the COPLINK
software in 2007 at the inception of the Los Angeles Regional Integrated Law and Justice
Project; KCC has since been acquired by another company, Q. The amended Agreement
eliminates an indemnification clause in the original Memorandum of Agreement wherein KCC
and the participating agencies indemnified, held harmless and defended each other from and
against any and all liability, claims, administrative proceedings, losses, expenses, injuries, or
damages. The amended Memorandum of Agreement maintains a Hold Harmless clause that
holds Source Agencies harmless for any information in COPLINK, or any action taken as a
result of that data.
Under the MOA, each agency is responsible for all liability arising out of that agency's use of
the COPLINK system and /or the MOA. Additionally, the agencies must hold the other
agencies harmless for information posted on COPLINK or action taken as a result of that
information, regardless of whether the data is accurate or not.
The City of Baldwin Park can withdraw from the LARILJP and RTIIS at any time. If the
Council does not approve the amended Memorandum of Agreement, the Police Department
would discontinue the contribution of data to the RTIIS and would lose its ability to access
shared information in the database. The Police Department would have to make a decision to
leave its current data in the system or pay to remove it.
The City Attorney has approved the attached Agreement as to form and content.
Fiscal Impact
The Police Department has had the benefit of par<:c:pa1Bng �n COPLIaviK free of charge thus
far. This will continue through the calendar year 2011. In 2012, each participating agency will
needn®¢'.d +r% f-r%n +r;kl a +® +k ®;r n!?a"'�'F[?n of 442 �s nnn± Tl.en ±ii ;s errs rsrs r. ±_ Lq �®..,� _ 1 ,} been �- �s___�J
iv 48Vi 566 a:,a i.;sv s: c-vaa f.::a: �:vc : ve ca a� ;,v�"s., i i is a s.itua 1,165 t3 i aeavv i fiJt lei, beef 11 leiUi i i iii i U.
Our participation in the COPLINK system will be reevaluated when the known cost is
determined.
Recommendation
Staff recommends that the Council authorize the Chief Executive Officer to sign the
Memorandum of Agreement with the Regional Terrorism Information Integration System
participating agencies for the continued participation of the City of Baldwin Park in the Los
Angeles Regional Integrated Law and Justice Project.
Attachments: "A" Memorandum of Agreement and signature page
MEMORANDUM OF AGREEMENT
LOS ANGELES REGIONAL INTEGRATED LAW AND JUSTICE
1:JZT01Ix0
AMONG THE
REGIONAL TERRORISM INTELLIGENCE AND INTEGRATION
SYSTEM PARTICIPATING AGENCIES
I) Overview
c__ e Th- a' i iii iilItRAUH iii ciiC LUS h�eilgeies i�egi®rlai i�legraL Law ariCl
Justice Project ( "LARILJP ") is to coordinate the development and implementation
of a regional justice information sharing system that will allow law enforcement
agencies throughout Los Angeles County, as well as law enforcement agencies
in other regions of the State and beyond which have entered into
Intergovernmental Agreements (IGA's), to share information in their case and
records management systems. The goal is to protect the total community by
efficiently and effectively providing accessible, accurate information for the
speedy investigation and apprehension of terrorists and other law violators. The
sharing of information shall be achieved through the COPLINK System
( "COPLINK "). A "Contractor" (currently 12 ") shall install and maintain COPLINK.
b) Intended Benefits: By sharing public safety information, LARILJP participating
agencies and other participating agencies as approved through IGA's
( "Agencies" or Agency ") will be able to improve their responses to terrorism and
community crime. COPLINK provides sophisticated analytical tools that will allow
authorized users to discover links and relationships by providing consolidated
data across Los Angeles County. This will allow Agencies to solve previously
"unsolvable" incidents and investigate serial criminal activity.
c) Purpose: The purpose of this agreement ( "Agreement ") is to outline conditions
under which the Agencies will share and use information in COPLINK. By signing
this Agreement, Agencies, as well as all individuals who operate or use
COPLINK, agree to adhere to the guidelines specified in this Agreement.
d) Agency Participation: The LARILJP is a cooperative venture of justice agencies
in Los Angeles County, California. Any law enforcement agency in Los Angeles
County may apply to participate in LARILJP. To participate in LARILJP and have
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
access to COPLINK, an Agency applicant shall apply to the LARILJP
Governance Committee by submitting a proposal that outlines its intended use of
COPLINK, the type of data it intends to contribute, and any other information
requested by the Governance Committee. A simple majority vote of approval of
the Governance Committee is required to approve an Agency's participation in
COPLINK. Once approved, each Agency will proactively cooperate with other
participating Agencies, the Contractor, and its own system vendors and or
maintenance contractors to facilitate:
1) Network access and connectivity
2) Data extracts for engineering and testing purposes
3) Production extracts
4) Required modifications to their source systems
5) Regular data updates as agreed to during the design process
6) Timely review and approval of design documents and test results
e) Agency Withdrawal: An Agency may withdraw from participation in COPLINK at
any time by providing written notice to the LARILJP Governance Committee. If an
Agency wishes its data withdrawn from COPLINK, the withdrawing Agency shall
contact the Contractor and request data removal. The withdrawing Agency is
responsible for the cost associated with the removal of its data from COPLINK.
II) AUTHORIZED RELEASE OF INFORMATION
a) Sharing of Information: Each Agency authorizes the release of information
residing in its records management system to all users of COPLINK as permitted
by law. It is the responsibility of each Agency to specify which data to share, as
well as any special requirements that may apply to certain kinds of information.
An Agency that does not want certain data made available from its records
management system to COPLINK is responsible for placing the appropriate
restriction indicator on the underlying data in the agency's internal records
management system or database.
Under the authority of this Agreement, all RTIIS Member Agencies grant their
authorization to the RTIIS Governance Committee and the Committee Chair for
the limited purpose of executing IGA's as approved by the County Counsel acting
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
as the Legal Representative of the RTIIS. When those Agreements are
approved as authorized, they will not require further review or approval by each
participating agency. Such IGA's shall have no material changes adversely
affecting the participating agencies included in this Agreement.
California law prohibits the release of victim information in specific sex related
crimes, sealed juvenile records, and the release of summary criminal history to
unauthorized persons.
b) Limitation on Information Sharing: Information contributed by each Agency shall
only be shared with or released to those Agencies that have entered into this
Agreement or any approved IGA. Only authorized Agency employees who have
nn annrrmpr4 Innin nnA °naCvmA1nrr4 P'Aii#hnrind II11 °prcaal —;11 h® allowed ± —se
r �a — 2-t1 . e i - vo _ csa cs J .—I asp. aavcrc a v uva.ezz
or use information in the COPLINK System.
c) Liability: Each Agency is solely responsible for any and all liability, claim,
administrative proceedings, losses, expenses or any injury, including death or
damage of any kind whatsoever, whether actual, alleged or threatened, including
actual attorney fees, court costs, interest, defense costs and expenses
associated there with including the use of experts, and any other costs of any
nature without restriction incurred in relation to, as a consequence of, or arising
out of the Agency's use of the COPLINK system and /or its performance under
this Agreement.
d) Internal Audit: Each Agency shall name a System Administrator, who shall
conduct an internal audit on a periodic basis to ensure information is reasonably
up to date and user queries are made for legitimate law enforcement purposes.
COPLINK will require each Authorized User to input the reason for the requested
information before any information is generated. This information shall be
recorded on COPLINK, and retained to allow the System Administrator to
complete the internal audit.
III) INFORMATION OWNERSHIP
a) Ownership: Each Agency retains control of all information it provides through
COPLINK. Each Agency is responsible for creating, updating, and deleting
records in its own records management system or database, according to its own
policies. Each Agency shall use its best efforts to insure the completeness and
accuracy of its source data.
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
b) Unauthorized Requests: Requests for information in COPLINK that is not
authorized for viewing will be referred to the Agency that authored or originated
the requested information ( "Source Agency ")
c) Prohibition Against Release of Information: No Agency nor Authorized User shall
release or make available any information it has accessed to any person or entity
not authorized to access the COPLINK system, or to any third party without the
prior written approval of the Source Agency, or as required by law.
d) Public Record Requests, Subpoenas and Court Orders: Any Agency receiving a
public records request, subpoena, or court order ( "Legal Request ") for
information in COPLINK authored by or originated by another Agency shall
r®cnnntj fn th® I ®real Request, and shall Im_ _ _—_ -i' +gm ai nrn%AA. n _ o r of +ham I
rvc®` I n_ _rag
:�..ae., e::e _`":9� o a.�..ev:�c, and as .s......,...aa. a3t i.savvaa.:b., v: vv�.sS/ ve a.aa:. v-."rgaa
Request to the Source Agency System Administrator.
IV) UNDERSTANDING ON ACCURACY OF INFORMATION
a) Accuracy of Information: Agencies agree that the data maintained in COPLINK
consists of information assumed to be accurate. Agencies will participate in
several testing sessions, to validate and ensure that its information is accurate.
However, data inaccuracies can arise from multiple reasons (e.g., entry errors,
misinterpretation, outdated data, etc.). It shall be the responsibility of the Agency
requesting or using the data to confirm the accuracy of the information with the
Source Agency before taking any enforcement - related action.
b) Timeliness of Information: Each Agency shall determine the frequency with
which its data will be refreshed in COPLINK. In addition, each Agency has its
own policy regarding the speed at which incidents are recorded in its internal
records management systems. Since changes or additions to data do not get
updated in COPLINK on a real -time basis, Agencies recognize that information
may not always be timely and relevant. It shall b the responsibility of the
requesting Agency to confirm the timeliness and relevance of the information with
the Source Agency. Additionally, a data refresh schedule will be published by
each System Administrator to enable a user to determine the potential timeliness
of each Agency's data.
c) Hold Harmless: To the extent permitted by law, Agencies agree to hold Source
Agencies harmless for any information in COPLINK, or any action taken as a
result of that data, regardless of whether the data is accurate or not, or any time
delay associated with changes, additions, or deletions to the information
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
contributed. This hold harmless provision shall not apply to the willful misconduct
or gross negligence of Source Agencies.
V) USER ACCESS
a) Login Application Process: Each Agency's System Administrator is responsible
for management of user accounts at that Agency. Each Agency agrees that all
Authorized Users shall be current employees and be authorized to review
criminal history data for legitimate purposes. Each potential user shall submit a
request for a login and password to the Agency System Administrator. The
Agency System Administrator shall have discretion to deny or revoke individual
access.
b) Login Assignment: Each Authorized User will be issued a user logic and a default
password by the Agency System Administrator. Upon logging into COPLINK for
the first time, each Authorized User will change the default password to another
password. Authorized Users may be assigned to groups that have different levels
of access rights based on the level of restriction of the information.
c) Provision of Agreement: The Agency System Administrator must provide a copy
of the terms and conditions of this Agreement to all Authorized Users when they
are issued a login ID for the system.
d) Intended Use: Each Authorized User agrees that COPLINK, the information
contained in it, and the networking resources it provides are to be used solely for
purposes consistent with the mission of the LARILJP. Authorized Users
acknowledge that the information COPLINK will be shared and used for authorize
purposes only as permitted by law. Authorized Users shall not use or share the
information for any unethical, illegal, or criminal purpose.
e) Limitations on Use of Logons: An Authorized User may not access COPLINK by
using a name or password that was assigned to another user. An authorized
User cannot give his or her password to another person, including another user,
to access the system.
f) Audit Trail: Each transaction on COPLINK is logged and an audit trail is created.
Each Agency System Administrator shall maintain the audit trail for a minimum of
three years. Requests for transaction logs shall be made in writing by the Agency
System Administrator, who shall provide the logs to the requesting party within a
reasonable amount of time.
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
g) Termination of Logins: Each Agency System Administrator is responsible for
timely removal of any login accounts as Authorized Users leave the Agency, fail
to meet the requirements of this Agreement, or are denied access by the Agency
System Administrator for any other reason.
VI) CONFIDENTIALITY OF INFORMATION
a) Information Confidentiality: Information in COPLINK is confidential and is not
subject to public disclosure, except as required by law. Only Authorized Users
are allowed to view and use the information in COPLINK. The Information will
otherwise be kept confidential.
b) Internal Requests for Information: An Authorized User who receives a request
from a non- authorized requestor for information in COPLINK shall not release
that information, but may refer the requestor to the Source Agency.
c) Removal or Expungement of Records: LARILJP shall determine a schedule for
record deletion, removal expungement, and other edits. Any Agency that seeks
to edit a record sooner than the scheduled time shall contact the Contractor
directly and arrange for the change to be manually processed.
VII) SYSTEM ACCESS
a) Network Access: Access to COPLINK will be provided by a private network
maintained by the Los Angeles County Sheriffs Department or any other secure
network configuration that is mutually acceptable to the member agencies or
others with which an approved IGA has been executed.
b) System Availability: COPLINK shall operate 24 -hours a day, 7 -days a week, with
downtime limited to those hours required for any necessary maintenance
activities.
JEW" i4►Gl►ri1_1Ii;kd4k, /_\kN3
a) Under the authority of this Agreement, all RTIIS Member Agencies grant their
authorization to the RTIIS Governance Committee and the Committee Chair for
the limited purpose of implementing a business model or funding mechanism for
ongoing maintenance of the RTIIS system. Upon that business model or funding
mechanism being identified, it may be implemented without further review or
approval by each participating agency, to sustain the integrity of the RTIIS
system.
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
IX) AGREEMENT TERMS
a) Term: This agreement will commence on the date that it is adopted by the
first LARILJP participating Agency, and shall last until the last Agency
withdraws, pursuant to section i.e. of this agreement.
b) Changes to Agreement: Additional law enforcement agencies may be
added to LARILJP by signing an amended copy of the Agreement,
accepting its terms and conditions, and obtaining an approval by a simple
majority of the LARILJP Governance Committee. Based on ongoing
monitoring of COPLINK, Agencies may propose other changes to this
Agreement. Such proposals require the approval of a simple majority of
the narlirinating Arpmnri ®F
c) Supplemental Policies: An Agency may add individual guidelines for its
own computers or networks providing they do not conflict with the
provisions of this agreement.
d) Sanctions for Non - Compliance: Any Agency that violates the guidelines of
this may be disconnected from the COPLINK system. The Agency will be
provided with a 60 -day written notice of the violation, and the opportunity
to correct the violation. Failure to meet the guidelines will result in the
termination of System access for the offending Agency. All disputes
concerning access shall be determined by a simple majority vote of the
LARIJP Governance Committee.
X) SIGN -OFF EXECUTION OF AGREEMENT
By executing this agreement, each Agency acknowledges that it has received a
copy of this agreement, and will comply with its terms and conditions. The
individual executing this Agreement certifies that the person signing it is
authorized by its Party to bind the represented agency to the terms and
conditions of this amended Agreement. This Memorandum of Agreement may be
executed in one or more counterparts, each of which will deemed an original, but
all of which together will constitute one and the same instrument. A complete
original will be kept on file with the Los Angeles County Police Chiefs'
Association. For all other purposes, facsimile signatures are acceptable as
originals.
Regional Terrorism Intelligence and Integration System — COPLINK
Memorandum of Agreement
Citv ReDre-,Pntqtive
Print Name
Title
Date
City Attorney Date
Agency Name
ALHAMBRA
ARCADIA
AZUSA
BALDWIN PARK
BELL
BELL GARDENS
BEVERLY HILLS
BURBANK
CLAREMONT
COVINA
CULVER CITY
DOWNEY
EL MONTE
s
ELSEGUNDO
GARDENA
GLENDALE
GLENDORA
HAWTHORNE
HERMOSA BEACH
-
HUNTINGTON PARK
INGLEWOOD
t
IRWINDALE
LA VERNE
LONG BEACH
s
MANHATTAN BEACH
MONROVIA
MONTEBELLO
MONTEREY PARK
}
PALOS VERDES ESTATES
PASADENA
POMONA
REDONDO BEACH
SAN FERNANDO
SAN GABRIEL
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council Members
Lili Hadsell, Chief of Police
October 19, 2011
Consent Calendar
Approval of Renewal of the Regional Terrorism Information
Integration System (RTIIS) Memorandum of Understanding
Purpose
The Police Department currently shares information with all law enforcement agencies in Los
Angeles County through the Regional Terrorism Information Integration System (RTIIS), also
know as the "COPLINK" system.
The Police Department is seeking the approval for renewal of a Memorandum of Agreement
in order to continue participation in the Los Angeles Regional Integrated Law and Justice
Project (LARILJP), to share information among the participating agencies in the RTIIS, and to
share information with other participating agencies as approved through future
intergovernmental agreements.
This agreement amends the existing agreement signed in 2007 and will allow Los Angeles
County agencies to share information with law enforcement agencies throughout California
and the nation.
Background /Discussion
In 2007, the Police Department entered into an agreement with 47 other law enforcement
agencies to share law enforcement information from their records database systems. City
attorneys from multiple cities worked numerous hours with attorneys from the County of Los
Angeles and other agencies to develop the original agreement between the law enforcement
agencies representing the 88 independent cities and the unincorporated areas of Los Angeles
County.
The Police Department contributes law enforcement records information to the COPLINK
database and is able to access more than two hundred million records to assist with its crime
and terrorism investigations. The City of Baldwin Park was able to join and participate in the
Los Angeles Regional Integrated Law and Justice Project (LARILJP) at no cost.
Grant funds from the Los Angeles County Sheriff's Department (LASD) and the Los Angeles
Police Department (LAPD) paid for the integration of our Spillman Records Management
System (RMS) database to the RTIIS and for the first three years of system maintenance.
The maintenance agreement will expire in August 2012.
The original Memorandum of Agreement among the RTIIS agencies established the
guidelines to regulate the sharing of information. The Memorandum of Agreement identified
the purpose of the system, the criteria for agencies' participation, the rules for the contribution
and dissemination of information, the ownership and audit requirements of information, and
other terms, conditions, policies and procedures of the system.
A Los Angeles Regional Integrated Law and Justice Project (LARILJP) Governance
Committee comprised of representatives from LASD, LAPD, and three Chiefs of Police from
the independent cities, received the authority to accept agencies into the RTIIS with a simple
majority vote. The current Agreement requires the simple majority vote of all 47 RTIIS
agencies to connect to other cooperating law enforcement sharing initiatives such as Orange,
San Diego, qnri es Counti
Rnn Bernardinn
� _ – L —
The prnposend amenr4mrl KAamnrn_nr4iin-, ^f Arir iv® � +k� I AD,
F_ � — F, ___ �Vs_ — —1 1— ; i — VA�11 elli I K51 u P.iv,® __ 1. -, U ',lLJP (31) Ovv-rn -once
Committee the power of attorney for the 47 participating agencies to sign Intergovernmental
Agreements to share information with other counties and cities in California and the nation;
gives the Los Angeles County Counsel the power to act as the legal representative of the 47
participating agencies in the matters of the RTIIS; and gives the LARILJP Governance
Committee the authority to seek grant funding for the continued maintenance of the RTIIS
and/or to discuss funding models for future maintenance costs by the participating agencies.
Intergovernmental Agreements with other California counties and regional groups from
Oregon, Washington, and Arizona would represent the addition of another ninety-five million
searchable documents. There are also future plans to link the RTIIS with the Federal Bureau
of Investigation's Law Enforcement National Data Exchange network (N-DEX). This would
significantly enhance the situational awareness of patrol officers, the investigative resources
of detectives, and the analysis of crime trends and terrorist threats throughout the region.
The Los Angeles Sheriffs Department and Los Angeles Police Department directed millions
of dollars to establish and maintain the COPLINK data sharing project from 2007 to August
2012 with no cost to the contributing independent agencies. They cannot continue to support
the independent cities in the RTIIS without funding from the cities or from grant sources. The
amendments to the Agreement would give authority to the LARILJP Governance Committee
to seek additional funding from Federal and State grant sources and to discuss funding
models if individual cities must contribute funds to maintain the system.
Knowledge Computing Corporation (KCC) distributed, maintained, and updated the COPLINK
software in 2007 at the inception of the Los Angeles Regional Integrated Law and Justice
Project; KCC has since been acquired by another company, Q. The amended Agreement
eliminates an indemnification clause in the original Memorandum of Agreement wherein KCC
and the participating agencies indemnified, held harmless and defended each other from and
against any and all liability, claims, administrative proceedings, losses, expenses, injuries, or
damages. The amended Memorandum of Agreement maintains a Hold Harmless clause that
holds Source Agencies harmless for any information in COPLINK, or any action taken as a
result of that data.
Under the MOA, each agency is responsible for all liability arising out of that agency's use of
the COPLINK system and/or the MOA. Additionally, the agencies must hold the other
agencies harmless for information posted on COPLINK or action taken as a result of that
information, regardless of whether the data is accurate or not.
The City of Baldwin Park can withdraw from the LARILJP and RTIIS at any time. If the
Council does not approve the amended Memorandum of Agreement, the Police Department
would discontinue the contribution of data to the RTIIS and would lose its ability to access
shared information in the database. The Police Department would have to make a decision to
leave its current data in the system or pay to remove it.
Fiscal Impact
The Police Department has had the benefit of participating in COPLINK free of charge thus
far. This will continue through the calendar year 2011. in 2012, each participating agency will
need to c0nfrihiifin their nr%rfion of the cost. Ti future cos ts have not yet been determined
FIWILI W the L I I IN-- I 11VOLO L U U I U.
Our participation in the COPLINK system will be reevaluated when the known cost is
d e-t e rM , i. -in, -e d.
Recommendation
Staff recommends that the Council authorize the Chief Executive Officer to sign the
Memorandum of Agreement with the Regional Terrorism Information Integration System
participating agencies for the continued participation of the City of Baldwin Park in the Los
Angeles Regional Integrated Law and Justice Project.
Attachments: "A" Memorandum of Agreement and signature page
F, A, K, r,
TO:
FROM:
DATE:
CITY OF BALDWIN PARK
Nov 0 P,
In Y a Consent Cal
SUBJECT: Second Reading of Ordinance No. 1345, adopting -e
by reference
changes to Los Angeles County Title 10 relating to Animal Care
and Control -IqPrvirP-c,-!anrI fees relaa±® — =7 -d to dogs- and
FaITRUG =
This report requests City Council approval for of Ordinance 1345 amending Baldwin Park
Municipal Code Chapter 92 relating to animal control and fees related to dogs and cats.
BACKGROUND/DISCUSSION
This Ordinance was introduced at the City Council Meeting on October 5, 2011 for first
reading, and at that meeting, Ordinance 1345 was approved by the City Council. The
Ordinance amends Baldwin Park Municipal Code Chapter 92 relating to animal control and
adopts Resolution No. 2011-029 regarding fees related to dogs and cats.
RECOMMENDATION,
Staff recommends that the City Council adopt Ordinance No. 1345 on second reading, read
by title only and waive any further reading thereof.
ATTACHMENTS:
* Attachment - Ordinance No. 1345
Ilill r # • 1 201
Jill
A
WHEREAS, Chapter 92 of the Baldwin Park Municipal Code adopts by reference
the animal control regulations set forth in Title 10, Animals, of the Los Angeles County
Code (the "County Animal Control Regulations"); and
WHEREAS, Title 10 of the Los Angeles County Code has been amended since
Chapter • was previously adopted; and
\AIHFREAS, the City Council desires to nrinnt the. revised County Animal Control
Regulations.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARJ
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1, Chapter 92 of the Baldwin Park Municipal Code is hereby amende*'
to read as follows:
MIMI
(A) Subject to the provisions of Sections 92.02 and 92.03, Title 10 of the
Los Angeles County Code, in effect as of the operative date of Ordinance No.
1345 ("Title 10"), is adopted by this reference, as the Baldwin Park Animal
Control Regulations.
(B) Copies of the Baldwin Park Animal Control Regulations are on file in the office
*f the City Clerk of the City and are available for inspection by interested
members of the public.
"Ifli J 11ii,11011
14 1 • 1 1 !��! 1,
5 NMI I ill 111! Jill
91111111 11111111171 11111111 11!111 il�! 111 ligil IN ill IF
11 3111
§ 92.03 LICENSE FEES AND PENALTIES
Notwithstanding anything to the contrary contained in Title 10, license fees
and penalties applicable to the Baldwin Park Animal Control Regulations shall be
set by resolution of the City Council.
M�
ATTEST:
ALEJANDRA AVILA, CITY CLERK
1
/IM CITY OF BALDWIN PAR
R A i MAIM
M
Ica ��t�ri.�� ►!'u����a�l!I s ►;:!
SUBJECT: Adopt on second reading, Ordinance No. 1332 amending the City's
Municipal Code adding Chapter 94.5 regulating secondhand smoke and
prohibiting smoking in and around multi - family housing (Applicant: City of
Baldwin Park).
The purpose of the staff report is to request the City Council adopt on second reading, Ordinance
1332, adding Chapter 94.5 to the City's Zoning Code regulating second -hand smoke and
prohibiting smoking in and around all multi - family housing.
BACKGROUND
At the City Council meeting on October 16, 2011, Ordinance No. 1332 was introduced for first
reading, read by title only and further reading was waived thereof. It is now appropriate to adopt
the ordinance on second reading. Once adopted, the subject ordinance will take effect 30 days
from the date of adoption.
RECOMMENDATION
It is recommended that the City Council adopt on second reading, Ordinance 1332 "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK REGULATING
SECOND -HAND SMOKE AND PROHIBITING SMOKING IN AND AROUND MULTI- FAMILY
RENTAL HOUSING AND ADDING CHAPTER 94.5 "SMOKE -FREE MULTI - FAMILY HOUSING"
TO THE BALDWIN PARK MUNICIPAL CODE (APPLICANT: CITY OF BALDWIN PARK)."
), read by title only and waive further reading thereof.
#1 Ordinance 1332
Report Prepared by: Salvador Lopez Jr., Associate Planner
Is
AN ORDINANCE OF CITY COUNCIL OF THE CITY OF
BALDWIN PARK ADDING CHAPTER 94.5 TO THE BALDWIN
PARK MUNICIPAL CODE RELATING TO SMOKING IN
RESIDENTIAL MULTI- FAMILY UNITS
WHEREAS, tobacco use causes death and disease and continues to be an urgent
public health threat, as evidenced by the following:
• Tobacco - related illness is the leading cause of preventable death in the
United States, accounting for as many as 443,000 deaths each year; and
• Scientific studies have concluded tobacco use can cause chronic lung
disease, coronary heart disease, and stroke, in addition to cancer of the
lungs, larynx, esophagus, and mouth; and
• Some of the most common types of cancers, including stomach, liver, uterine
cervix, and kidney cancers, are related to tobacco use; and
WHEREAS, secondhand smoke has been repeatedly identified as a health hazard,
as evidenced by the following:
• The U.S. Surgeon General concluded there is no risk -free level of exposure
to secondhand smoke; and
• The California Air Resources Board placed secondhand smoke in the same
category as the most toxic automotive and industrial air pollutants by
categorizing it as a toxic air contaminant for which there is no safe level of
exposure; and
The California Environmental Protection Agency included secondhand smoke
on the Proposition 65 list of chemicals known to the state of California to
cause cancer, birth defects, and other reproductive harm; and
WHEREAS, exposure to secondhand smoke causes death and disease, as evidenced
by the following:
• Secondhand smoke is responsible for as many as 73,000 deaths among
nonsmokers each year in the United States; and
• Exposure to secondhand smoke increases the risk of coronary heart disease
by approximately thirty percent; and
Secondhand smoke exposure causes lower respiratory tract infections, such
as pneumonia and bronchitis in as many as 300,000 children in the United
States under the age of 18- months each year; and exacerbates childhood
asthma; and
Ordinance No. 1332
Page 2 of 15
WHEREAS, the U.S. Food and Drug Administration conducted laboratory analysis
of electronic cigarette samples and found they contained carcinogens and toxic
chemicals to which users and bystanders could potentially be exposed; and
WHEREAS, tobacco use and exposure to secondhand smoke impose great
economic costs, as evidenced by the total annual economic burden of smoking in the
United States is $193 billion; and
WHEREAS, smoking is the primary cause of fire - related injuries and deaths in the
home, as evidenced by the following:
One in four fatalities from home fires caused by smoking is NOT the smoker
whose cigarette started the fire, and 25% of those deaths were of neighbors
or friends of the smoker; and
WHEREAS, nonsmokers who live in multi -unit dwellings can be exposed to
neighbors' secondhand smoke, as evidenced by the following:
Secondhand smoke can seep under doorways and through wall cracks; and
Persons living in apartments near smokers can be exposed to elevated
pollution levels for 24 hours a day, and at times, the particulate matter
exposure can exceed the U.S. Environmental Protection Agency's 24 -Hour
Health Based Standard; and
The Surgeon General has concluded that eliminating smoking in indoor
spaces is the only way to fully protect nonsmokers from secondhand smoke
exposure and that separating smokers from nonsmokers, cleaning the air,
and ventilating buildings cannot completely prevent secondhand smoke
exposure; and
WHEREAS, most Californians do not smoke and a majority favor limitations on
smoking in multi -unit residences, as evidenced by the following:
Nearly 87% of Californians and 91 % of California women are nonsmokers;
and
• 74% of Californians surveyed approve of apartment complexes requiring at
least half of rental units be nonsmoking; and
• 69% of Californians surveyed favor limiting smoking in outdoor common
areas of apartment buildings and 78% support laws that create nonsmoking
units; and
• 62% of California renters feel that there is a need for laws to limit smoking in
apartments; and
WHEREAS, a local ordinance that authorizes residential rental agreements to
include a prohibition on smoking of tobacco products within rental units is supported by
California law with the recent signing of SB -332 by Governor Brown; and
Ordinance No. 1332
Page 3 of 15
WHEREAS, there is no Constitutional right to smoke; and
WHEREAS, California law prohibits smoking in virtually all indoor places of
employment reflecting the State policy to protect against the dangers of exposure to
secondhand smoke; and
WHEREAS, California law declares anything which is injurious to health or obstructs
the free use of property, so as to interfere with the comfortable enjoyment of life or
property, is a nuisance; and
WHEREAS, the City has broad latitude to declare nuisances and is not constrained
by prior definitions of nuisance; and
WHEREAS, it is the intent of the City Council in enacting this ordinance, to provide
for the pi 1blic health,, safety, anrJ enrnlfare by diicr+/� i - grog +h k +1y .d g dangerous
v vuiasa ... yeas Gi tis b I,z)c w ii 1 t e inl Ierei Ill dan e v
behavior of smoking around non - tobacco users, by protecting children from exposure to
cmokit,n aOiFter® +hoer liee® 2rar? ralrsae .ansJ h rir- 4 p 1:.. F n 1
s
;!V=_ and fj;ici y cam is i :.: y ise ctecting ii iv pl.ibM.1 f i O iii i iv Ylslii iSci igliai
exposure to secondhand smoke in and around their homes.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby
ordain as follows:
SECTION 1. The City Council hereby adopts the foregoing findings and they and
the information supporting those findings, as provided by the staff report, both written
and oral, and oral testimony given at the meetings at which this Ordinance was
introduced and adopted, are incorporated into this Ordinance as though set forth in full.
SECTION 2. Chapter 94.5 is hereby added to the Baldwin Park Municipal Code to
read in its entirety as follows:
CHAPTER 94.5
SMOKEFREE MULTI - FAMILY HOUSING
Sec. 94.5.010. DEFINITIONS. For the purposes of this chapter the following
definitions shall govern unless the context clearly requires otherwise:
(a) "Common Area" means every Enclosed Area or Unenclosed Area of a Multi -
Unit Residence that residents of more than one Unit of that Multi -Unit Residence are
entitled to enter or use, including, for example, halls and paths, lobbies and
courtyards, elevators and stairs, community rooms and playgrounds, gym facilities
and swimming pools, parking garages and parking lots, shared restrooms, shared
laundry rooms, shared cooking areas, and shared eating areas.
(b) "Common Interest Complex" means a Multi -Unit Residence that is a
condominium project, a community apartment project, a stock cooperative or a
planned development as defined by California Civil Code section 1351.
Ordinance No. 1332
Page 4 of 15
(c) "Enclosed Area" means an area in which outside air cannot circulate freely to
all parts of the area, and includes an area that has:
(1) any type of overhead cover whether or not that cover includes vents or
other openings and at least three (3) walls or other vertical boundaries of any
height whether or not those boundaries include vents or other openings; or
(2) four (4) walls or other vertical boundaries that exceed six (6) feet in height
whether or not those boundaries include vents or other openings.
(d) "Family Day Care Home" shall be defined as by California Health and Safety
Code section 1596.78.
(e) "Landlord" means any Person who owns property with a Multi -Unit Residence
andiofc that rrtrearfe °for residential °°�. P° ~ ~ ° '� �� • -----
a%,L � li e pa VP.sra y,r use, any Person who Ie s residential property
used as Multi -Unit Residences and any Person who manages such property, except
fh -f "I r4i^r,411 A_ s r•r±} I..rl 1�_ tr ��, i ,.,1 -w 4 4- s- t ap'a - ° a_
to aa;:a a. o_a-.ai ivaVB V :.aVv.'S I iVi ii uclude a i i ca S-It I ie ant -V-V- iV s ID1 eilS ca Ui iii., CIS iVl fC� dS ii 1U
master tenant sublets only a single Unit of a Multi -Unit Residence.
(f) "Multi -Unit Residence" means property containing two (2) or more attached
Units, except the following specifically excluded types of housing:
(1) a hotel or motel that meets the requirements set forth in California Civil
Code section 1940(b)(2), as amended;
(2) a mobile home park;
(3) a campground;
(4) a detached single - family dwelling; and
(5) a detached single - family dwelling with a detached or attached "granny" or
second unit when permitted pursuant to California Government Code sections
65852.1, 65852.150 or 65852.2 or an ordinance of the City adopted pursuant to
those sections.
(g) "New Unit" means a Unit that is issued a certificate of occupancy after June
2, 2012.
(h) "Nonsmoking Area" means any Enclosed Area or Unenclosed Area of a Multi -
Unit Residence in which Smoking is prohibited: (1) by this chapter or other law, (2)
by binding agreement relating to the ownership, occupancy or use of real property or
(3) by designation of a Person with legal control over the Enclosed or Unenclosed
Area. In the case of a Smoking prohibition established only by private agreement or
designation and not by this chapter or other law, it shall not be a violation of this
chapter for a Person to engage in Smoking or to allow Smoking in a Nonsmoking
Area unless: (1) the Person knows Smoking is not permitted or (2) a reasonable
Person would know Smoking is not permitted.
(i) "Nonsmoking Unit" means a Unit within a Multi -Unit Residence designated
pursuant to and in accordance with section 94.5.040, 94.5.050 or 94.5060.
Ordinance No. 1332
Page 5 of 15
(j) "Person" means any natural person, partnership, cooperative association,
corporation, personal representative, receiver, trustee, assignee, or any other legal
entity including government agencies.
(k) "Rental Complex" means a Multi-Unit Residence for which fifty percent (50%)
or more of then Units are let by or on behalf of the same Landlord.
(1) "Smoke" means the gases, particles, or vapors released into the air as a result
of combustion, electrical ignition or vaporization, when the apparent or usual
purpose of the combustion, electrical ignition or vaporization is human inhalation of
the byproducts, except when the combusting or vaporizing material contains no
tobacco or nicotine and the purpose of inhalation is solely olfactory or congestion
relief, such as, for example, smoke from incense or vapor from a congestion
relieving vaporizer. The term "Smoke" includes, but is not limited to, tobacco smoke,
electronic cigarette vapors, and marijuana SM-M-
.
viii "v:aie :y 4. - - — __ -r__
L b-4- gener I-es Smoke, such
means engaging in an -- t! 1 C71 L V1 0- L % U rVU k1i i ao lui
example: possessing a lighted pipe, a lighted hookah pipe, a lighted cigar, an
operating electronic cigarette or a lighted cigarette of any kind or lighting or igniting a
pipe, a hookah pipe, a cigar or a cigarette of any kind.
(n) "Smoking Area" means a location within a Multi-Unit Residence designated
pursuant to and in accordance with subsection 94.5.020 (b).
(o) "Unenclosed Area" means any area that is not an Enclosed Area.
(p) "Unit" means a personal dwelling space, even where lacking cooking facilities
or private plumbing facilities, and includes any associated exclusive-use Enclosed
Area or Unenclosed Area, such as, for example, a private balcony, porch, deck, or
patio.
Sec. 94.5.020. NO SMOKING PERMITTED IN COMMON AREAS EXCEPT IN
DESIGNATED SMOKING AREAS.
(a) Smoking is prohibited in all Common Areas pursuant to Section 94.5.090
except that a Person with legal control over a Common Area, such as, for example,
a Landlord or homeowners' association, may designate a portion of the Common
Area as a Smoking Area; provided, that at all times the Smoking Area, at a
minimum, complies with paragraph (b) below.
(b) For a location to be considered a Smoking Area, at a minimum it:
(1) Must be an Unenclosed Area.
(2) Must be located at least twenty-five (25) feet from any Enclosed Area that
is a Nonsmoking Area; provided, that a Person with legal control over a Common
Area in which a Smoking Area has been designated shall modify, relocate or
eliminate that Smoking Area so as to maintain compliance with the requirements
Ordinance No. 1332
Page 6 of 15
of this subsection (b) (i) as laws change, (ii) as binding agreements are created
and (iii) as Nonsmoking Areas on neighboring property are established.
(3) Must be at least twenty -five (25) feet from Unenclosed Areas primarily
used by children and Unenclosed Areas with improvements that facilitate
physical activity including, for example, playgrounds, tennis courts, swimming
pools and school campuses.
(4) Must be no more than ten percent (10 %) of the total Unenclosed Area of
the Multi -Unit Residence for which it is designated.
(5) Must have a clearly marked perimeter.
(6) Must be identified by conspicuous signs. The signs shall have letters of no
less than one inch in height. Such signs shall be maintained by U Ie Person or
Persons with legal control over the Smoking Area.
(c) No Person with legal control over a Common Area in which Smoking is
prohibited by this chapter or other law shall knowingly permit the presence of any
ash tray, ash can or other receptacle designed for or primarily used for disposal of
Smoking waste within the Common Area.
(d) Clear and unambiguous "No Smoking" signs shall be posted in sufficient
numbers and locations to make Common Areas where Smoking is prohibited by this
chapter or other law obvious to a reasonable person. The signs shall have letters of
no less than one inch in height or contain the international "No Smoking" symbol
(consisting of a pictorial representation of a burning cigarette enclosed in a red circle
crossed by a red bar). Such signs shall be maintained by the Person or Persons
with legal control over the Common Areas. The absence of signs shall not be a
defense to a violation of any provision of this chapter.
Sec. 94.5.030. NONSMOKING BUFFER ZONES.
Smoking is prohibited in every Unenclosed Area of a Multi -Unit Residence,
including any balcony, porch, deck and patio, that is within twenty -five (25) feet in
any direction of any doorway, window, opening or other vent into an Enclosed Area
that is a Nonsmoking Area.
Sec. 94.5.040. SMOKING RESTRICTIONS IN NEW UNITS OF MULTI -UNIT
RESIDENCES.
Each New Unit of a Multi -Unit Residence is hereby designated a Nonsmoking
Unit, including without limitation each New Unit in a Rental Complex or in a
Common Interest Complex.
Ordinance No. 1332
Page 7 of 15
Sec. 94.5.050. NONSMOKING DESIGNATIONS FOR EXISTING UNITS OF A
Viz N
(a) Each Unit of a Common Interest Complex that is not a New Unit is hereby
designated as a Nonsmoking Units as of December 2, 2014; provided, that all the
Units of a Common Interest Complex need not be designated as Nonsmoking Units
if the members of a Common Interest Complex fully comply with subsection (b)
below.
(b) By a vote of the membership of the subject Common Interest Complex as
provided in subsection (1) below, the members of a Common Interest Complex may
choose to designate fewer than one-hundred percent (100%) of existing Units as
Nonsmoking Units by fully complying with the requirements stated in subsections (1)
- (4) below. Otherwise subsection (a) above shall apply.
(1) A vote by the membership of the subject Common Interest Complex on
41-4, - + A r 1-!-
LIPU ft,V-shold Of allowing less than One- hundreed percent ( iU'V'%') V i UHMn,
to be designated Nonsmoking Units must take place before September 2, 2014.
(2) No less than eighty percent (80%), of Units of the of the subject Common
Interest Complex, that are not New Units, shall be permanently designated as
Nonsmoking Units
(3) Where possible, best efforts shall be made to group Nonsmoking Units
together, both horizontally and vertically, and physically separate them from
Units where Smoking may be allowed.
(4) No later than December 2, 2014, the final designations must be made and
the following must be submitted in accordance with Section 94.5.100:
(i) a description of each designated Nonsmoking Unit sufficient to identify,
readily, each one and
(ii) a diagram depicting the location of each designated Nonsmoking Unit
in relation to all other Units of the of the subject Common Interest Complex .
Sec. 94.5.060. NONSMOKING DESIGNATIONS FOR EXISTING UNITS OF A
RENTAL COMPLEX.
(a) All Units of a Rental Complex, that are not New Units, are hereby designated
Nonsmoking Units as of December 2, 2014; provided, that all the Units of a Rental
Complex need not be designated Nonsmoking Units if the applicable Landlord fully
complies with subsection (c) below.
(b) Unless a Landlord fully complies with subsection (c) below, at least sixty (60)
days before December 2, 2014, the Landlord shall provide each tenant with:
Ordinance No. 1332
Page 8 of 15
(1) a written notice clearly stating all Units, including the tenant's Unit, are
designated Nonsmoking Units and Smoking in a Unit will be illegal as of
December 2, 2014 and
(2) a copy of this chapter.
(c) A Landlord may choose to designate fewer than one - hundred percent
(100 %) of existing Units, that are not New Units, of a Rental Complex as
Nonsmoking Units by complying, fully, with the requirements stated in subsections
(1) - (7) below. However, subsection (a) above shall apply whenever a Landlord
takes no action or only partially complies with the requirements of this subsection.
(1) The Landlord shall permanently designate at least eighty percent (80 %) of
Units as Nonsmoking Units.
(2) To the maximum extent practicable, nonsmoking Units must be grouped
fnr! ® }h ®r �'1rl�'?'4 k^ri7r%C'±?"?�Sse 4^9� aa�i r^Fii+�IfcE --A t'�kaa ;__11.. �. rq e^��. w.± 4.—A f••�°,— I Is -.its-
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where Smoking may be allowed. Where possible all Units where Smoking may
be allowed shall be in a single building of a multi - building Multi -Unit Residence.
(3) No later than December 2, 2012, a Landlord who chooses to designate
fewer than one hundred percent (100 %) of the Units of a Multi -Unit Residence as
Nonsmoking Units shall submit the following in accordance with Section
94.5.100:
(i) a description of each designated Nonsmoking Unit sufficient to identify,
readily, the one and
(ii) a diagram depicting the location of the designated Nonsmoking Units
in relation to all other Units.
(4) At least sixty (60) days before submitting the designation of the
Nonsmoking Units required by subsection (3), above, the Landlord shall provide
each tenant with:
(i) a written notice of the proposed designations, clearly stating Smoking in
a Unit which is designated as a Nonsmoking Unit will be illegal as of
December 2, 2014, and inviting comments on the proposed designations of
Nonsmoking Units within the requisite timeline,
(ii) a diagram depicting the location of the designated Nonsmoking Units
in relation to all other Units and
(iii) a copy of this chapter.
(5) A Landlord may modify the proposed designations based upon comments
received from tenants.
Ordinance No. 1332
Page 9 of 15
(6) At least thirty (30) days before submitting the final designations of
Nonsmoking Units required by subsection (3) above, the Landlord shall provide all
tenants written notice of the final designations clearly stating Smoking in a
designated Nonsmoking Unit will be illegal as of December 2, 2014, a copy of the
final documents that will be submitted pursuant to Section 94.5.090 of this
chapter and a diagram depicting the location of the designated nonsmoking Units
in relation to all other Units shall be posted on the premises. Those final
designations may differ from the proposed designations on which tenants were
invited to comment.
(7) A Unit in a Rental Complex for which a Landlord is required to submit
information pursuant to Section 94.5.090 of this chapter but for which such
information, for any reason, is not fully and timely submitted is hereby designated
as a Nonsmoking Unit as of December 2, 2014.
Sec. 94.5.070. REQUIRED AND IMPLIED LEASE TERMS FOR ALL NEW AND
CYI!'TIAI!`_ 11K117C IAI ®CleMA I f%f%R 111 CyCC
i -® ®/V i IivV %Ji®i 1 v 11N i6i�li 1 ra to vV i V i V I—i --Ti l—ii.
(a) Every lease or other rental agreement for the occupancy of a Unit in a Rental
Complex, including, for example, New Units and existing Units, entered into,
renewed, or continued month -to -month after December 2, 2011, shall include the
provisions set forth in subsection (b), below, on the earliest possible date when such
an amendment is allowable by law when providing the minimum legal notice.
(b) Every lease or other rental agreement for the occupancy of a Unit in a Rental
Complex, including, for example, New Units and existing Units, entered into,
renewed, or continued month -to -month after December 2, 2011, shall be amended to
include the following provisions:
(1) A clause providing that as of December 2, 2014, it is a material breach of
the agreement to allow or engage in Smoking in the Unit unless the Landlord has
supplied written notice the Unit has not been designated a Nonsmoking Unit and
no other prohibition against Smoking applies. Such a clause might state, "It is a
material breach of this agreement for tenant or any other person subject to the
control of the tenant or present by invitation or permission of the tenant to
engage in smoking in the unit as of December 2, 2014, unless landlord has
provided written notice the unit has not been designated a nonsmoking unit and
smoking in the unit is not otherwise prohibited by this agreement, other
agreements or by law."
(2) A clause providing it is a material breach of the agreement for tenant or
any other Person subject to the control of the tenant or present by invitation or
permission of the tenant to engage in Smoking in any Common Area of the
property other than a Smoking Area. Such a clause might state, "It is a material
breach of this agreement for tenant or any other person subject to the control of
the tenant or present by invitation or permission of the tenant to engage in
smoking in any common area of the property, except in an outdoor area
designated for smoking, if one exists."
Ordinance No. 1332
Page 10 of 15
(3) A clause providing it is a material breach of the agreement for tenant or
any other Person subject to the control of the tenant or present by invitation or
permission of the tenant to violate any law regulating Smoking while anywhere
on the property. Such a clause might state, "it is a material breach of this
agreement for tenant or any other person subject to the control of the tenant or
present by invitation or permission of the tenant to violate any law regulating
smoking while anywhere on the property."
(4) A clause expressly conveying third-party beneficiary status to all occupants
of the Rental Complex as to the Smoking provisions of the agreement. Such a
clause might state, "Other occupants of the property are express third-party
beneficiaries of those provisions in this agreement that concern smoking. As such,
other occupants of the property may seek to enforce such provisions by any lawful
means, including by bringing a civil action in a court of law."
(c) Whether or not a Landlord complies with subsections (a) and (b) above, the
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every agreement to which subsections (a) or (b) apply and shall become effective as of
the earliest possible date on which the Landlord could have made the insertions
pursuant to subsections (a) or (b).
(d) A tenant who breaches a Smoking provision of a lease or other rental agreement
for the occupancy of a Unit in a Rental Complex, or who knowingly permits any other
Person subject to the control of the tenant or present by invitation or permission of the
tenant, shall be liable for the breach to: (i) the Landlord; and (ii) any occupant of the
Rental Complex who is exposed to Smoke or who suffers damages as a result of the
breach.
(e) This chapter shall not create additional liability for a Landlord to any Person for a
tenant's breach of any Smoking provision in a lease or other rental agreement for the
occupancy of a Unit in a Rental Complex, if the Landlord has fully complied with this
Section and Section 94.5.060.
(f) Failure to enforce any Smoking provision required by this chapter shall not affect
the right to enforce such provision in the future, nor shall a waiver of any breach
constitute a waiver of any subsequent breach or a waiver of the provision itself.
Sec. 94.5.080. ADDITIONAL DUTIES OF A LANDLORD OF A RENTAL
COMPLEX WITH LESS THAN ONE HUNDRED PERCENT (100%) NONSMOKING
UNITS.
A Landlord of a Rental Complex with less than one hundred percent (100%)
Nonsmoking Units shall provide to every prospective tenant, prior to entering into a new
lease or other rental agreement for the occupancy of a Unit in a Rental Complex, a
copy of the designation documents submitted pursuant to Section 94.5.060 describing
each designated nonsmoking Unit with an accompanying diagram depicting the location
of nonsmoking Units in relation to all other Units and every Smoking Area, if any.
Ordinance No. 1332
Page 11 of 15
Sec. 94.5.090. SMOKING PROHIBITED BY LAW IN CERTAIN AREAS.
(a) No Person shall engage in Smoking in a Common Area, on or after December
2, 2011, other than in a designated Smoking Area established pursuant to Section
94.5.020.
(b) Smoking in a New Unit, after June 2, 2012, is a violation of this chapter.
(c) Smoking in a designated Nonsmoking Unit, on or after December 2, 2014, is a
violation of this chapter.
(d) No Person shall engage in Smoking in any Nonsmoking Area.
(e) No Person with legal control over any Nonsmoking Area shall permit Smoking
II any Nonsmoking Ar ea.
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ZWC. Z , v.r,i.��J. vi®i�iP611i� HN �Pkiiili�i DAY i- AVli..l l lCa7.
State law prohibits smoking in a single - family dwelling licensed as a Family Day
Care Home during operations of that facility for that purpose. If Smoking is permitted
and occurring at a location licensed as a Family Day Care Home during hours of non -
operation of that facility for day care purposes, then the Person with legal control over
the Family Day Care Home must disclose, to the parents and guardians of the those
potentially to be serviced by that facility, Smoking is permitted and does occur at that
facility during those hours of non - operation.
Sec. 94.5.100. PROCEDURES AND REQUIREMENTS FOR MANDATED
SUBMISSIONS.
(a) Submissions required by this chapter must be received by the Community
Development Department on or before any applicable due date. The submissions
shall include all material and information required by this chapter and such other
materials and information as the Community Development Manager deems
necessary for the administration and enforcement of this chapter.
(b) All material and information submitted pursuant to this chapter constitute
disclosable public records and are not private or confidential.
Sec. 94.5.110. SMOKING AND SMOKE GENERALLY.
(a) The provisions of this chapter are restrictive only and establish no new rights
for a Person who engages in Smoking. Notwithstanding (i) any provision of this
chapter or other provisions of this Code, (ii) any failure by any Person to restrict
Smoking under this chapter or (iii) any explicit or implicit provision of this Code that
allows Smoking in any place, nothing in this Code shall be interpreted to limit any
Person's legal rights under other laws with regard to Smoking, including, for
example, rights in nuisance, trespass, property damage, and personal injury or other
legal or equitable principles.
Ordinance No. 1332
Page 12 of 15
(b) For all purposes within the jurisdiction of the City, nonconsensual exposure to
Smoke is a nuisance, and the uninvited presence of Smoke on property is a
nuisance and a trespass.
i
(a) The remedies provided by this chapter are cumulative and in addition to any
other remedies available at law or in equity.
(b) Subject to the remainder of this subparagraph, every instance of Smoking in
violation of this chapter is an infraction subject to a fine of Five Hundred Dollars
($500.00); provided, that:
(1) a second instance of Smoking in violation of this chapter within twelve (12)
consecuiive months after a prior if 10tal l^e is all infr alit on sE. 1`ecf io a ne of
Seven Hundred Fifty Dollars ($750.00), and
(2) a third or any additional instance of Smoking in violation of this chapter within
twelve (12) months after a second or any additional instance is an infraction
subject to a fine or One Thousand Dollars ($1,000.00).
(c) Any peace officer, code enforcement official or the city attorney may also
enforce this chapter.
(d) Violations of this chapter are subject to a civil action brought by the City,
punishable by a civil fine not less than Two Hundred Fifty Dollars ($250.00) and not
exceeding One Thousand Dollars ($1,000.00) per violation.
(e) No Person shall intimidate, harass, or otherwise retaliate against any Person
who seeks compliance with this chapter. Moreover, no Person shall intentionally or
recklessly expose another Person to Smoke in response to that Person's effort to
achieve compliance with this chapter. Violation of this subsection shall constitute a
misdemeanor.
(f) Causing, permitting, aiding, or abetting a violation of any provision of this
chapter shall also constitute a violation of this chapter.
(g) Any violation of this chapter is hereby declared to be a public nuisance.
(h) In addition to other remedies provided by this chapter or otherwise available
at law or in equity, any violation of this chapter may be remedied by a civil action
brought by the city attorney, including, without limitation, administrative or judicial
nuisance abatement proceedings, civil code enforcement proceedings and suits for
injunctive relief.
(i) Except as otherwise provided, civil enforcement of this chapter is at the sole
discretion of the City. Nothing in this chapter shall create a right of action in any
Ordinance No. 1332
Page 13 of 15
Person against the City or its agents to compel civil, or criminal enforcement of this
chapter against private parties.
•, %-A KIR a - . •-
(a) Any Person, including a legal entity or organization or a government agency,
acting for the interests of itself, its members, or the general public may bring a civil
action to enforce this chapter. Upon proof of a violation, a court shall award the
following:
(1) Damages either:
(i) upon proof, in the amount of actual damages or
/i with insu ffi�+9 nt 01- no of n (JA Ci Hu d Dollars
IBi, w0000 000�70ABBBLie110 V7 IlV proof V amageJ, Five I IUIIIAre l/1iQiJ
($500.00) for each violation of this chapter (hereinafter "Statutory Damages ")
CasnNx rl..,: of az continuing h ll a titute k... � larAti,x__
�Gi L6 0 j7 'v: Q LVB iCii iiiii ii�.- violation 3i IQII constitute EC Pw 5�:fi cui eiC:i V liiici iiiii i.
Notwithstanding any other provision of this chapter, no Person suing on
behalf of the general public shall recover Statutory Damages based upon a
violation of this chapter if a previous claim brought on behalf of the general
public by another Person for Statutory Damages and based upon the same
violation has been adjudicated, whether or not the Person bringing the
subsequent claim was a party to the prior adjudication.
(2) Exemplary damages, where it is proven by clear and convincing evidence
the defendant is guilty of oppression, fraud, malice, retaliation or a conscious
disregard for the public health, in the amount, as determined by the fact- finder,
necessary to further the public purpose of this chapter.
(b) Any Person may also bring a civil action to enforce this chapter by way of a
conditional judgment or an injunction. Upon proof of a violation, a court shall issue a
conditional judgment or an injunction.
(c) Notwithstanding any legal or equitable bar against a Person seeking relief on
its own behalf, a Person may bring an action to enforce this chapter solely on behalf
of the general public. When a Person brings an action solely on behalf of the
general public, nothing about such an action shall act to preclude or bar the Person
from bringing a subsequent action based upon the same facts but seeking relief on
his, her or its own behalf.
(d) Nothing in this chapter prohibits a Person from bringing a civil action in small
claims court to enforce this chapter, so long as the amount in demand and the type
of relief sought are within the jurisdictional requirements of that court.
Ordinance No. 1332
Page 14 of 15
SECTION 9.4.140. CONSTRUCTION, SEVERABILITY.
It is the intent of the City Council to supplement applicable State and Federal law
and not to duplicate or contradict such law and this chapter shall be construed
consistently with that intention. If any section, subsection, subdivision, paragraph,
sentence, clause or phrase of this chapter, or its application to any person or
circumstance, is for any reason held to be invalid or unenforceable, then such invalidity
or unenforceability shall not affect the validity or enforceability of the remaining
sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this
chapter, or its application to any other person or circumstance. The City Council hereby
declares it would have adopted each section, subsection, subdivision, paragraph,
sentence, clause or phrase of this chapter, irrespective of the fact any one or more
other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases
hereof be declared invalid or unenforceable.
SECTION 3. This ordinance shall go into affect and be in full force and operation from and
" i Lv i U. a. i i Ly kjuf I U CA YC.; CA 1 LUI I LO iii 1 C! I readi n g a n d a-d0ption.
PASSED AND APPROVED ON THE 2nd day of November, 2011
MANUEL LOZANO, MAYOR
ATTEST:
ALEJANDRA AVILA, CITY CLERK
Ordinance No. 1332
Page 15 of 15
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify the
foregoing ordinance was regularly introduced and placed upon its first reading at a regular
meeting of the City Council on October 19, 2011. That there after Ordinance No. 1332 was duly
approved and adopted at a regular meeting of the City Council on November 2, 2011, by the
following vote:
FAX 2 a
�@Tel I I I i IN ri
FTAI 0.161:4 ilk I
ALEJANDRA AVILA, CITY CLERK
FROM: Edwin "William" Galvez, Director of Public Works
DATE: November 2, 2011
NOV 02
ITEM N0.
10 li
The purpose of this report is to provide the City Council with an analysis of the
prequalification information that has been reviewed by staff and the Construction
Manager and a recommended list of contractors to be certified as qualified to
participate in the bidding of the Transit Center.
BACKGROUND
The City has been working for several years on developing a parking facility adjacent to
the Baldwin Park City Hall and the Metrolink Station to serve the multi - modal transit
needs of our City and the downtown Baldwin Park zone.
On October 19, 2011, the City Council approved the final design of the Transit Center,
and the plans and specifications are ready for review by contractors so that they may
prepare bids. The last remaining document that needs finalizing is the bid sheets which
describes the basis of the award and specifies the Base Bid. This document will also
describe the improvements which comprise alternative bids, and it will also make
reference to a Project Labor Agreement, if any. Lastly, the bid sheets will specify the
deadline for bid submittal and the date and time for opening the bids.
Once the City receives construction bids and the staff analyzes them, the City intends
to award a construction contract to the lowest responsive and responsible bidder. The
prequalification process that the city is following adheres to the same legal
requirements specified in the Public Contracts Code and the procurement policies of
the Baldwin Park Municipal Code, but with the options which allow for the
prequalification.
Transit Center — Certified List of Contractor Qualified to Submit Bids Page 2 of 6
November 2, 2011
DISCUSSION
Project Summary
This project consists of several components including a 5 level, 500 stall parking
structure to replace ground level parking adjacent to City Hall, an overhead pedestrian
bridge connecting to the Metrolink train station, landscape and hardscape
improvements to connect pedestrians to the civic center and bus transit on Ramona
Boulevard, and bus station amenities.
Public Contracts Code Provisions for Prequalifyinq
T he Transit Center constitutes a landmark project for the City, so it is essential that, as
in any construction project, the project is delivered to the highest quality standards,
while it is completed on -time project and within budget. Quality on construction projects
is controlled by the plans and specifications and applying close inspection and
enforcement of specifications on material and workmanship. However, delivery of a
quality project also has much to do with the contractor hired to perform the work.
Unlike the private sector, unfortunately, there is nothing available to government
agencies to award a contract to a "quality contractor," as "quality" can be a subjective
determination. However, a process available to ensure construction contractors are
capable of delivering large or specialty projects at an expected quality is prequalifying
contractors before they are allowed to participate in the bidding process.
The prequalification process must be objective and measurable and may not be
subjective. The Public Contracts Code section 20101 allows government agencies to
prequalify and describes certain requirements that must be met. The California
Department of Industrial Relations (DIR) was given the lead to develop model
prequalification guidelines and questionnaire. One significant advantage of following
the model is that it is most likely to withstand legal challenges from contractors deemed
not qualified. Our questionnaire is identical to the DIR model.
The prequalification requirements are summarized as follows:
(1) Use a standardized questionnaire and financial statement,
(2) Adopt and apply a uniform system of rating bidders on objective criteria, and
(3) Create an appeal procedure by which a contractor that is denied prequalification
may seek a reversal of that determination
Prequalification Schedule
The typical process followed by public agencies in publicly awarded projects involves
advertising to obtain competitive bids. Advertising is done for three weeks minimum,
with ads running on local newspapers and trade publications as acceptable advertising
means. Projects using Federal funds normally require a four week advertising period.
Transit Center — Certified List of Contractor Qualified to Submit Bids Page 3 of 6
November 2, 2011
On the other hand, the prequalifying process involves a multi -step process. First, the
agency advertises a standardized questionnaire for two to three weeks. Next, the
agency reviews the questionnaire submittals and the result is a preliminary list of
prequalified contractors. This takes one to two weeks. The agency then certifies the
prequalified list via City Council ratification. Lastly, the prequalified contractors are
invited to participate in the financial step of the bid process over generally a two -week
period culminating in a public bid opening. The contract is then awarded to the lowest
responsible and responsive bidder.
There is an appeals process which is required to be incorporated. After the public
agency completes the initial prequaiification list, it must allow for a one -week period for
contractors who wish to appeal their omission from the prequalified list. If an appeal is
filed, an appeal hearing must be conducted one week later, and an appeal decision
must be made within one day of the hearing.
The schedule for prequalifying has been coordinated with the schedule for the City to
consider employing a Project Labor Agreement (PLA). The MTA (the main funding
agency) has informed us that about $3.5 Million in construction funds must be
expended by June 30, 2012. That deadline has already received an extension, and
additional extensions will not be granted. The latest the City may begin construction is
February 2012. While typical contract and agency clearances take 45 to 60 days, staff
will be aggressive and we will get those clearances done with a 30 -day lead time. But
that means the City must award a construction contract no later than December 2011.
The detailed process and schedule for prequalifying on this project is as follows:
1. The Prequalification Questionnaire was released on October 6, 2011.
2. The Questionnaire submittals deadline was October 25, 2011 (at least 35 days
prior to bid opening).
3. City has analyzed the submittals and has prepared a list of qualified contractors
as shown in Attachment 1. Contractors have been notified of their qualification
status (on October 28, 2011).
4. Staff recommends that the City Council ratify the Prequalification List on
November 2, 2011.
5. The City Council approves the bid documents including the PLA (if any) and
invites prequalified contractors to participate in the financial portion of the bid
process as soon as the City Council approves the bid document on November
16, 2011.
6. City allows for an appeal period for potential bidders who were not prequalified,
ending on November 7, 2011. Staff does not foresee any appeal since all six
contractors whom submitted questionnaire have been cleared to bid.
7. If a timely appeal is filed, then the appeal hearing is conducted no later than
November 14, 2011.
Transit Center — Certified List of Contractor Qualified to Submit Bids Page 4 of 6
November 2, 2011
8. An appeal decision is rendered by City staff on November 15, 2011 (within one
day of hearing - appeal process must be completed at least 10 days prior to bid
opening - tentatively set for November 28, 2011.
9. If the decision prequalifies another potential contractor, then the list of
prequalified contractors may be amended and presented to the City Council for
ratification on November 16, 2011. Staff invites contractors added to the
prequalified list, if any, to participate in the financial portion of the bid process.
10. Sealed qualified financial bids are then opened December 6, 2011.
Tentatively, the bid sheets approval by the City Council would be on November 16,
2011, which allows the bid opening date to be set for December 6, 2011. That date
allows staff and the construction manager to have enough time to evaluate the bids and
prepare the staff report to award a construction contract by December 21, 2011.
This schedule allows qualified contractors over three weeks to prepare their bids once
the prequalified list is ratified on November 2, 2011. The bid documents would already
include a draft PLA, if one is to be part of the project. If there is a change to the list due
to an appeal, then the final list would be amended and ratified by the City Council on
November 16, 2011 which would still allow sufficient time for submittal of financial bids
from all prequalified bidders on December 6, 2011.
Prequalification Questionnaires
On October 25, 2011, six contractors submitted completed questionnaire packages,
and staff has analyzed the questionnaires and is happy to report that all six are cleared
to participate in the financial bid phase of the project.
The following table is a summary of the contractors whom submitted prequalification
questionnaires:
No
Contractor
Contact
City
1
Bome)
Derral McGinnis
Anaheim Hills
2
Klorman
Tom Brull
Woodland Hills
3
ARB
Craig Morrison
Lake Forest
4
McCarthy
Al Carroll
Newport Beach
5
PC L
Paula Stamp
Glendale
6
Whiting- Turner
Drew Polana
I Irvine
Funding Status
The following table summarizes the available funding for the project along with
corresponding deadlines to draw down on the funds, and the anticipated amount that
will be available for construction:
Transit Center — Certified List of Contractor Qualified to Submit Bids Page 5 of 6
November 2, 2011
Funds Source
Deadline
Authorized Use
Amount
FTA Sec 5309
None
Design
$1,024,712
FTA Sec 5309
None
Construction
$886,160
MTA PC 10%
06/30/2011*
Construction
$555,556
MTA PC 10%
06/30/2011*
Construction
$1,625,926
MTA PC 10%
06/30/2012
Construction
$3,072,222
MTA CMAQ
06/30/2012
Design +Construction
$905,000
Prop C
None
Design +Construction
$2,500,000
Parking Mgmt **
06/30/2013
Construction
$186,000
I Total Funds $10,755,576
*Extended until June 30, 2012
* *City awarded Parking Resource Management grant for $186,000 to use in FY 11/12 & FY 12/13.
The following table shows the funds which have already been expended or have been
committed:
Funds
Design, Program Management, Environmental
($1,713,207)
Committed/
Assessment, Construction Management, Design Support
Expended
during Construction
Property
Verizon Property
($610,000)
Acquisition
Miscellaneous
Testing, Appraisals, Surveying, Title Reports
($20,000)
Total Commitments ($2,343,207)
The remaining balance of funds available for construction is $8,412,369.
FISCAL IMPACT
There is no known fiscal impact to this recommendation. It is presumed that smaller
and inexperienced contractors were dissuaded from participating in the prequalification
process which may result in reduced financial bid competitiveness. However, the
prequalification process would better ensure that those contractors that are capable of
performing the work and that can realistically complete the project are the ones
competing for the low bid.
Transit Center — Certified List of Contractor Qualified to Submit Bids Page 6 of 6
November 2, 2011
1W.9161 � ► r_ a ►1
Staff recommends the City Council approve and certify the list of contractors that the
Construction Manager and staff have prequalified as shown in the Attachment.
List of Qualified Contractors for Transit Center bids
Qualified Contractors
Baldwin Park Transit Center
Questionnaires were due on October 25, 2011.
The following contractors are found qualified to perform work on the Baldwin Park
Transit Center.
No
Contractor
Contact
City
1
Bomel
Derral McGinnis
Anaheim Hills
2
Klorman
Tom Brull
Woodland Hills
3
ARB
Craig Morrison
Lake Forest
4
McCarthy
Al Carroll
Newport Beach
5
P(-I
Qtam-n
rlendaem
Whiting- Turner
Drew Poiana
Irvine
MW
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: November 2, 2011
SUBJECT: BID DOCUMENT AND PROJECT LABOR AGREEMENT OPTIONS FOR
CONSTRUCTION OF THE TRANSIT CENTER PARKING STRUCTURE
tJt11��i
The purpose of this report is to provide the City Council with bid options to follow in
obtaining sealed bids from prequalified contractors including the breakdown of
deductive and /or additive alternate bids and consideration of a Project Labor
Agreement that could apply to the construction of the City's Transit Center.
BACKGROUND
The City has been working for several years on developing a parking facility adjacent to
the Baldwin Park City Hall and the Metrolink Station to serve the multimodal transit
needs of our City and the downtown Baldwin Park zone. After years of challenges
involving funding, environmental studies and multiagency approvals, the City is ready to
begin construction.
On October 19, 2011, the City Council approved the project design and the project
plans and specifications. The only remaining item prior to obtaining bids involves the
bid document which describes the breakdown of how the bids are put together and the
status of the Project Labor Agreement (PLA).
DISCUSSION
On October 25, 2011, the City received six prequalification questionnaires from
contractors wishing to participate in the financial bid process. All six have been
prequalified, so when the bid document is approved by the City Council, those six
contractors will be invited to submit financial bids using the approved bid document.
Baldwin Park Transit Center — Bid Document & PLA Page 2 of 5
November 2, 2011
Status of the Project Labor Agreement
A PLA is a type of pre -hire agreement whereby certain groups of labor (unions) are
ensured to have priority or exclusivity to perform the labor on a multiple number of
projects over a predetermined time frame. The PLA also has provisions for hiring of
certain unemployed union workers, although there is also the option of employing a
PLA for a specific project. Typically, each PLA is negotiated and designed individually,
tailored to meet the needs of a specific agency or project.
Staff had developed a draft PLA based on a PLA approved by the Trades Council with
the Upper San Gabriel Valley Municipal Water District. The first draft PLA had labor
participation parameters that were a result of an initial meeting between City staff and
the Trades Union prior to the October 5, 2011 City Council meeting.
Due to timing and funding limitations, staff made some changes to the PIA. Cane of the
primary labor participation parameters involved the level of union labor which was
discussed with the Trades Council to be a 50 % -50% split. The changes that were
incorporated into the PLA were intended to simplify the implementation and avoid
potential for cost increases. This draft PLA was then reviewed by our City Attorney
before being presented to the City Council on October 5, 2011.
At the October 5, 2011 City Council meeting, the City Council increased the union
participation level to 60 %. Staff's main concern continues to be that if the PLA does
result in higher costs or delays then the project could be in jeopardy due to potential
loss of funds.
Subsequent to the October 5, 2011 City Council meeting, a follow up meeting between
city staff and the Trades Union was held to finalize the draft PLA before requesting City
Council approval of the draft PLA. At the meeting with the Trades Council,
representatives eliminated most of the changes that staff proposed and expressed that
the PLA be approved as is.
Analysis of Trades Council Latest Draft Project LaborAgreement
The following are the major changes that the Trades Council is not agreeing to:
❑ PLR exemption that would apply to equipment and specialty items
❑ PLA exemption on subcontract work less that $25,000
❑ PLA provision to have alternate bids which would include the cost of the Project
if this Agreement is not applicable
Baldwin Park Transit Center — Bid Document & PLA
November 2, 2011
Page 3of5
❑ The Trades Council explained that one of their standard PLA terms is to allow
the use of up to five contractor's core workers in alternating sequence with union
labor. That is, one contractor worker and then one union worker in alternating
fashion. The following table may assist in understanding the above participation
parameters:
Total Labor
Contractor Labor
Union Labor
Percent Union
1
1
0
—
0%
2
1
1
50%
3
2
1
33%
4
2
2
50%
5
3
2
40%
6
3
3
50%
7
4
3
43/
Baldwin Park Transit Center — Bid Document & PLA Page 4 of 5
November 2, 2011
The following analysis provides the City Council with several alternatives to follow in
finalizing the bid document. The main variable is the Project Labor Agreement (PLA)
since it has not yet been finalized and time is of the essence, and delays at this point
may jeopardize the project funding.
Option 1
Complete the bid document requesting a single base bid to construct the parking
structure, pedestrian bridge, and support tower across the rail tracks using the Project
Labor Agreement, and include a deductive alternate (credit) for work without using the
PLA. Alternative bids would be separately obtained for (1) landscape and hardscape
improvements; (2) solar panels; and (3) interior paint to the parking structure.
The Trades Council does not wish that the City Council follow this option. The Trades
Council indicated that they wish their draft agreement to be honored (even though it
would not be fully executed) without the alternative of constructing the project without
the PLA in place. However, staff is concerned that if bids under this option exceed
available funding we may delay the project by then having to re -bid it without the PLA.
Option 2
Complete the bid document requesting a single base bid to construct the parking
structure, pedestrian bridge, and support tower across the rail tracks using the Project
Labor Agreement with no other deductive (credit) options. The City and contractor
would be obligated to use the PLA, and this option would not have a deductive alternate
(credit) for performing work without using the PLA. Alternative bids would still be
separately obtained for (1) landscape and hardscape improvements; (2) solar panels;
and (3) interior paint to the parking structure.
The Trades Council desires this option. However If available funding is exceeded, the
project would need to be re -bid without the PLA, and staff is concerned that delays may
jeopardize funding and the project.
Option 3
Reject the draft PLA and proceed to bid the project without the use of a PLA. The base
bid would include the parking structure, pedestrian bridge, and support tower across the
rail tracks. Alternative bids would still be separately obtained for (1) landscape and
hardscape improvements; (2) solar panels; and (3) interior paint to the parking
structure.
Option 4
Direct staff to delay the release of the bids for a two week period so that staff may hold
a conference with all contractors. Staff would hope to get a sense of the PLA cost
impact prior to bidding. Thereafter, the City Council would have more information
regarding the impact of the proposed PLA and may select options that best meet the
City's needs.
Baldwin Park Transit Center — Bid Document & PLA
November 2, 2011
Page 5 of 5
Staff does not recommend this option since the construction contractors will likely hold
off on divulging trade secrets which could be advantageous to their competition.
FISCAL IMPACT
There is no known fiscal impact on City funds associated with this report. When the
construction contract is considered for award, staff will provide the City Council with a
full fiscal impact, including any relevant PLA costs.
1:7 [Kg] LVA I IVA 1:4 "1 trel�l
1. Complete the bid document requesting a base bid with the use of a PLA and also a
deductive alternate without a PLA
2. Complete the bid document requesting a base bid using a PLA only
3, Reject the draft PLA and proceed to bid the project without the use of a PLA
4. Direct staff to delay the release of the bids for a two week period so that staff may
hold a conference with all contractors.
Staff would bring back for Council approval the final bid document and PLA for the
November 16, 2011 City Council meeting. Thereafter, staff would invite financial bids
from the prequalified contractor for a December 6, 2011 opening and tentatively
recommend award of a construction contract on December 21, 2011.
ATTACHMENT
Draft Project Labor Agreement
ATTACHMENT
PROJECT LABOR AGREEMENT
WANW-11lliiIVIN�1►1
CITY OF BALDWIN PARK
012VE
LOS ANGELES /ORANGE COUNTIES
BUILDING AND CONSTRUCTION
TRADES COUNCIL
Affiliated with the Building & Construction
Trades Department (AFL - CIO)
and the
Signatory Craft Councils and Local Unions
BTC 10/12/11 proposal to City of Baldwin Park
TABLE OF CONTENTS
BTC 10/12/11 proposal to City of Baldwin Park
Page
ARTICLEI
DEFINITIONS .........................................................................................
2
ARTICLE 11
SCOPE OF AGREEMENT ......................................................................
3
ARTICLE III
EFFECT OF AGREEMENT ....................................................................
5
ARTICLE IV
WORK STOPPAGES, STRIKES, SYMPATHY STRIKES
ANDLOCKOUTS ...................................................................................
6
ARTICLE V
NO DISCRIMINATION ........................................................................
10
ARTICLE VI
UNION SECURITY ...............................................................................
10
ARTICLE VII
REFERRAL ............................................................................................
10
ARTICLE Vill
WAGES & BENEFITS ................................. ........................
............... 12
ARTICLE IX
EMPLOYEE GRIEVANCE PROCEDURE ..........................................
13
ARTICLEX
COMPLIANCE ......................................................................................
13
ARTICLEXI
RESERVED ............................................................ ...............................
13
ARTICLE XII
DISPUTE RESOLUTION PROCEDURE ................ .............................14
ARTICLE XIII
JURISDICTIONAL DISPUTES ............................... .............................15
ARTICLE XIV
MANAGEMENT RIGHTS ....................................................................
15
ARTICLE XV
APPRENTICES ......................................................................................
16
ARTICLE XVI
SAFETY, PROTECTION OF PERSON AND PROPERTY
................. 17
ARTICLE XVII
PRE-JOB CONFERENCE .....................................................................
18
ARTICLE XVIII
UNION ACCESS AND STEWARDS ...................... .............................18
ARTICLE XIX
TERM .....................................................................................................
19
ARTICLE XX
MISCELLANEOUS PROVISIONS ....................... ...............................
19
ARTICLE XXI
SAVINGS CLAUSE ..............................................................................
19
BTC 10/12/11 proposal to City of Baldwin Park
This Project Labor gi eep-icri . (this "Agreement ") is made and entered into by and
among the CITY OF BALDWIN PARK, a municipal corporation, (the "City "), the LOS
ANGELES /ORANGE COUNTIES BUILDING AND CONSTRUCTION TRADES COUNCIL;
a-California (the "Council ") and all the untotis g Se ed le n „r-
this n g-eeme the Craft C,ouric l Is and nl o al Uriics -is signing, this Agreenient.
NOW, THEREFORE, IT IS AGREED BETWEEN AND AMONG THE PARTIES
HERETO, AS FOLLOWS:
III
rolizas •
1.1 "Agreement" means this Project Labor Agreement.
1.2 "Apprentice" means those employees indentured and participating in a Joint
Labor /Management Apprenticeship Program approved by the State of California, Department of
Industrial Relations, Division of Apprenticeship Standards.
1.3 "Construction Contract" means the City's public work contract for the transit
center parking structure.
1.4 "Contractor" means any individual firm, partnership or corporation, or
combination thereof, including joint ventures, which is an independent business enterprise and
which has entered into the Construction Contract with the City or any of its contractors or any of
the City's or contractor's subcontractors of any tier, with respect to the construction or inspection
of any part of a Project under contract terms and conditions approved by the City and which
incorporate this Agreement.
1.5 "Joint Labor /Management Apprenticeship Program" as used in this Agreement
means a joint Union and Contractor administered apprenticeship program certified by the
Division of Apprenticeship Standards, Department of Industrial Relations of the State of
California.
1.6 "Letter of Assent" means the document that each Contractor (of any tier) must
sign and submit to the City and t he Council before beginning any Project Work, which formally
binds such Contractor(s) to adherence to all the forms, requirements and conditions of this
Agreement in the form substantially as attached hereto as Attachment A.
1.7 "Material Supplier" or "Material Suppliers" means a manufacturer, fabricator,
supplier, distributor, or vendor having a direct contract with the Contractor or any subcontractor
to furnish materials or equipment to be used on or incorporated in the Project work by the
Contractor or any subcontractor.
1.8 "Plan" means the plan for the Settlement of Jurisdictional Disputes in the
Construction Industry.
BTC 10/12/11 proposal to City of Baldwin Park
L9 "Project" or "City Project" means the public project to be performed pursuant to
the project governed by the Construction Contract.
1.10 "Schedule A" as used in this Agreement means the local collective bargaining
agreements of the signatory unions.
1.11 "Subscription Agreement" means the contract between the Contractor and a
Union's Labor /Management Trust Fund(s) that allows the Contractor to make the appropriate
fringe benefit contributions in accordance with the terms of the eont-aet this ,reernent.
1.12 "Union" or "Unions" or "Signatory Unions" means the Los Angeles /Orange
Counties Building and Construction Trades Council, affiliated with the Building & Construction
Trades Department (AFLICIO) (hereinafter "Council ") and its affiliated Craft Unions, District
Councils and other construction labor organizations signatory to this Agreement, whose names
arc subscribed hereto and who have through their officers executed this Agreement.
ARTICLE II
cr�t��� nc nt- ���nac�rrr
2.1 Parties: Unless otherwise provided or limited herein, this Agreement shall apply
to the Contractor, the contractor performing work or agreeing to perform work as subcontractors
or otherwise in regards to the Construction Contract, and the Los Angeles /Orange Counties
Building and Construction Trades Council affiliated with the Building & Construction Trades
Department (AFL I CIO), Craft Council and Local Unions and any other labor organization
signatory to this Agreement, acting on their own behalf and on behalf of their respective
affiliates and member organizations whose names are subscribed hereto and who have through
their officers executed this Agreement ( "Signatory Unions ").
2.2 Project Description: This Agreement shall apply to the Construction Contract as
defined in Article 1, Section 1.3, above, unless specifically excluded or limited in Article II,
Section 2.4 below. This Agreement shall in no way limit the City's right to terminate, modify or
rescind the Construction Contract and the City has the sole discretion and right to combine,
consolidate, cancel, terminate or take other action regarding the Construction Contract or
portions of the Construction Contract.
2.3 Project Labor Disputes: The provisions of this Agreement, including the Schedule
A Agreements, (which are the local collective bargaining agreements of the signatory Unions
having jurisdiction over the work on the Project, as such may be changed from time -to -time and
which are incorporated herein by reference) shall apply to the work covered by this Agreement.
It is further agreed, where there is conflict, the terms and conditions of this Agreement shall
supersede and override terms and conditions of any and all other national, area, or local
collective bargaining agreements, except for all work performed under the NTL Articles of
Agreement, the National Stack/Chimney Agreement, the National Cooling Tower Agreement, all
instrument calibration work and loop checking shall be performed under the terms of the
UA/IBEW Joint National Agreement for Instrument and control systems Technicians, and the
National Agreement of the International Union of Elevator Constructors, with the exception of
Article IV (Work Stoppages, Strikes, Sympathy Strikes and Lockouts), Article XII (Dispute
BTC 10/12/11 proposal to City of Baldwin Park
Resolution Procedure) and Article XIII (Jurisdictional Disputes) of this Agreement, which shall
apply to such work. All disputes relating to the interpretation or application of this Agreement
shalt be subject to resolution by the grievance arbitration procedure set forth in Article XII of this
Agreement except for those disputes exempted from the grievance procedure pursuant to Article
IX. Where a subject is covered by a provision in a Schedule A Agreement and not covered by
this Agreement, the provision of the Schedule A Agreement shall prevail Any dispute as to the
applicable source between this Agreement and any Schedule A Agreement for determining the
wages, hours of working conditions of employees on a Project shall be resolved under the
grievance procedures established in this Agreement.
2.4 Exclusions. This Agreement shall not apply to:
(A) Construction work performed at any time prior to the effective date, or
after the expiration or termination of this Agreement.
GentFaetwifien that equipment is installed by the manufaetur-eF of that equipment, or- that,
mainufaetur-er-'s agent of eentmeten
(G I3) Work provided pursuant to the Construction Contract, if that work is
performed off -site from the location of the Project.
(D) Ever-y subeenty-aet (no matter- what tief) of Twenty Five Thousand Dollafs
(S-25,000.00) eF less entered into pufsidant to the Genstfuetion .
(-E C;) Service contracts or operation or maintenance contracts entered into by the
City for the transit center parking structure.
(F Q) Contractor's non - manual employees including, but not limited to,
superintendents, supervisors, staff engineers, quality control and quality assurance personnel,
time keepers, mail carriers, clerk, office workers, messengers, guards, safety personnel,
emergency medical and first aid technicians, and other engineering, administrative, supervisory,
and management employees (except those covered by existing building Laing an eenstf etio tr
^lleeti e baf aining Schedule A aAgreements).
(G _l,) Material Suppliers or delivery by any means of material, supplies or
equipment required to any point of delivery.
(14 F) Officers and employees of the City,
(I Q) The work of persons, firms and other entities that perform consulting,
planning, scheduling, design, environmental, geological, management, or other supervisory
services on any City Project including, but not limited to, consultants, engineers, architects,
geologists, construction managers, and other professionals hired by the City or any other
governmental entity.
(J IJ) This Agreement shall not apply if any the City receives funding or
assistance from any Federal, State, local or other public entity for the Construction Contract if a
0
BTC 10/12/11 proposal to City of Baldwin Park
requirement, condition or other term of receiving that funding or assistaneca.1, t 1i el -o-111"111,11,11-cl
ofthe contra; t, is the City not require, bidders, contractors, subcontractors or other
persons or entities to enter into an agreement with one or more labor organizations or enter into
an agreement that contains any of the terms set forth herein.
NotNvittisil,iii(iii ,—tlic forcgoino , it is Understood aiid a-reed that
Buildil-1111"COIIStrUctlon Insi,
_)ectg�r�.and F�iejd 'So�ik aral Matcrial TesterL.( �ns)ecj�ors) arc
covered craft ander this A,-a-eci,neT11 Th's inCIL[Si011
em, "f his mchrs lje scope _of work defined
Hi—A-1—c_State ofCali fomia W'ac,c Detcri-ninanon For that Craft. Everv-1 l (LCt!2r mcr'I)rair g
undcr 'ffiesc classifications rll°,;L 1-vices at�rceinent or a constrUChon
contract shall be boun t. Covered work
as defiried by this Aoreement sliall bel)erfoiLri s� and conditions of'
this Agreement i
I ni.aiincr in which the work was awarded.
ARTICLE III
EF'FEC'T OF AGREEMENT
3.1 By executing this Agreement, the Uninnc and the, City agree to he bound by Pach
and all of the provisions of this A
Agreement. It is specifically agreed no 'later agreement shall be
deemed to have precedence over this Agreement unless signed by all parties signatory hereto
who are then currently employed or represented at the Project.
3.2 By entering into the Construction Contract 01' by entering into a contract to
p�IfLrn�i v(Lrt - qi 3 Li� -L ( -tictioil ontract,� ic figr as a contractor or a subcontractor,
�LL��Consti _f__ yLL
the Contractor agrees to sign the Letter of Assent as shown in Attachment A and be bound by
each and every provision of the Agreement.
3.3 It is understood this Agreement constitutes a self-contained, standalone agreement
and, by virtue of having become bound to this Agreement, the Contractor will not be obligated to
sign any local, area or national collective bargaining agreement as a condition of performing
work within the scope of this Agreement.
3.4 Exeept as provided in Seetions 2.4 and 3.6, aAt the time the Contractor enters into
a subcontract with any subcontractor providing for the performance of a Construction Contract,
the Contractor shall provide a copy of this Agreement to that each such subcontractor and shall
require the subcontractor as a part of accepting the award of that such construction subcontract to
agree in writing in the form of a Letter of Assent, see attachment A, to be bound by each and
every provision of this Agreement prior to the commencement of any work on the Project, to the
extent provided herein.
3.5 Eheept as pr-ovided Seetion 3.6, tThis Agreement shall only be binding on the
Contractor in regards to the Construction Contract and shall not apply to the parents, affiliates,
subsidiaries, or other ventures of the Contractor or any other contract for construction or project
to which this Agreement does not apply.
3.6 This Agreement shall be included as a general condition of the Construction
Contract for which the City requests bids, ; provided, that the paFties undeFstand and agfee-
BTC 10/12/11 proposal to City of Baldwin Park
rr_e�e�sere�sri
_ - _
I Ml
3.7 The City reserves the exclusive right, at its own discretion, to assign a person (the
"PLA Manager ") to monitor compliance with this Agreement and assist as the authorized
representative of the City, in developing and implementing the programs referenced herein, all of
which are critical to fulfilling the intent and purpose of the Parties and this Agreement and to
otherwise implement and administer this Agreement, which includes, but is not limited to, the
verification of care emgp gy� sttatgs, the collection of contractor Letters of Assent, the
administration of the dispute resolution process under Article XII of this Agreement and the
reporting of local hire attainments. The PLA Manager shall not have the right to expand,
terminate or modify this Agreement without the mutual consent of the Parties to this Agreement.
ARTICLE 1V
WORK STOPPAGES, STRIKES, SYMPATHY STRIKES AND LOCKOUTS
4.1 The Unions, City and Contractor agree:
(A) During the existence of this Agreement, there shall be no strike, sympathy
strike, picketing, slowdown, withholding of work, refusal to work, walk -off, sit -down, stand -in,
wobble, boycott, or other work stoppage, disruption, advising of the public that a labor dispute
exists, or other impairment of any kind for any reason.
(B) As to employees employed on the City Project, there shall be no lockout of
any kind by a Contractor covered by the Agreement. The Contractor may layoff employees for
lack of work, or in the event that a strike, picketing or other disruption impedes the work of the
Project covered by this Agreement.
(C) No picket lines will be established at the job site by any of the Unions. The
Unions agree that they will not sanction in any way any picket line or other impairment of the
work on the City Project, and will affirmatively take all measures necessary to require their
respective members to cross any and all picket lines and report for work as scheduled and that
responsible representatives of the Unions who are employed on the City Project will also do so
themselves.
(D) Notwithstanding any provision of this Agreement to the contrary, it shall
not be a violation of this Agreement for any Union to withhold the services of its members (but
not the right to picket) from a particular Contractor who:
(1) fails to timely pay its weekly payroll; or
(ii) fails to make timely payments to the Union's Labor /Management
Trust Funds in accordance with the provisions of the applicable Schedule A Agreements. Prior to
withholding its members services for the Contractor's failure to make timely payments to the
6
BTC 10/12/11 proposal to City of Baldwin Park
Union's Labor /Management Trust Funds, the Union shall give at least ten (10) days (unless a
lesser period of time is provided in the Union's Schedule A Agreement, but in no event less than
forty -eight (48) hours) written notice of such failure to pay by registered or certified mail, return
receipt requested, and by facsimile transmission to the Contractor. Union will meet within the ten
(10) day period to attempt to resolve the dispute.
(iii) Upon the payment of the delinquent Contractor of all monies due
and then owing for wages and /or fringe benefit contributions, the Union shall direct its members
to return to work and the Contractor shall return all such members back to work.
4.2 Expiration of Local Agreements. If local, regional, and other applicable labor
agreements expire during the term of this Agreement, then it is specifically agreed there shall be
no strike, sympathy strike, picketing, lockout, slowdown, withholding of work, refusal to work,
walk -off, sick -out, sit -down, stand -in, wobble, boycott or other work stoppage, disruption,
advising of the public that a labor dispute exists, or other impairment of any kind as a result of
the expiration of any local, regional or other applicable labor agreement having application at the
City Pro Jert and /or faiIiire of the parties to that agreement to reach a new rnntrart Terms gnrl
conditions of employment established and set for purposes of prevailing wage requirements
under the labor agreement or as required by law at the time of bid or thereafter shall remain
established and set. Otherwise to the extent such a local, regional, or other applicable labor
agreement does expire and the parties to that agreement have failed to reach agreement on a new
contract, work will continue on the City Project on one of the following two bases, both of which
will be offered by the Unions involved to the Contractor affected:
(A) Each of the Unions with a contract expiring must offer to continue working
on the City Project under interim agreements that retain all the ternls of the expiring contract,
except that the Unions involved in such expiring contracts may each propose wage rates and
employer contribution rates to employee benefit funds under the prior contract different from
what those wage rates and employer contributions rates were under the expiring contracts
provided, however, that the proposal does not violate State or Federal prevailing wage laws
required to be paid on public works projects. The terms of the Union's interim agreement offered
to the Contractor will be no less favorable than the terms offered by the Union to any other
employer or group of employers covering the same type of construction work in Los Angeles
County.
(B) Each of the Unions with a contract expiring must offer to continue working
on the City Project under all the terms of the expiring contract, including the wage rates and
employer contribution rates to the employee benefit funds; provided, that the wage rates comply
with State and Federal prevailing wage laws, if the Contractor agrees to the following
retroactivity provisions: if a new local, regional or other applicable labor agreement for the
industry having application at the City Project is ratified and signed during the term of this
Agreement and if such new labor agreement provides for retroactive wage increases, then the
Contractor shall pay to its employees who performed work covered by this Agreement at the City
Project during the hiatus between the effective dates of such labor agreements, an amount equal to
any such retroactive wage increase established by such new labor agreement, retroactive to
whatever date is provided by the new local, regional or other applicable agreement for such
increase to go into effect, for each employee's hours worked on the City Project during the
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BTC 10/12/11 proposal to City of Baldwin Park
retroactive period. An agreed labor agreement must not violate any requirements of State or
Federal prevailing wage laws. All parties agree the Contractor shall be solely responsible for any
retroactive payment to its employees and the City has no obligation, responsibility or liability
whatsoever for any such retroactive payments or collection of any such retroactive payments,
from any the Contractor.
(C) The Contractor may elect to continue to work on the Project under the
terms of the interim agreement option offered under subparagraph (A) or (B), above. To decide
between the two options, the Contractor will be given one week after the particular labor
agreement has expired or one week after the Union has personally delivered to the Contractor in
writing its specific offer of terms of the interim agreement pursuant to paragraph (1) above,
whichever is the later date.
4.3 Expedited Arbitration will be utilized for all Work Stoppages and Lockouts. In
lieu of, or in addition to, any other action at law or equity, which is also available, any party may
institute the following procedure when a breach or violation of Article IV is alleged.
(A) The party invoking this procedure shall notify the permanent Arbitrator
next in sequence from the following list: Walter Dougherty, Mark Bornstein, Fred Horowitz,
Michael Rappaport and Louis Zigman. The parties agree these shall be the five permanent
Arbitrators under this procedure. In the event that none of the five permanent Arbitrators are
available for a hearing within 24 hours, the party invoking the procedure shall have the option of
delaying until one of the four permanent Arbitrators is available or of asking the permanent
Arbitrator that would normally hear the matter to designate an arbitrator to sit as a substitute
Arbitrator for this dispute. If any of the permanent Arbitrators ask to be relieved from their status
as a permanent Arbitrator, then a4ies the parties shall mutually select a new permanent Arbitrator.
Expenses incurred in arbitration shall be borne equally by the parties involved in the Arbitration
and the decision of the Arbitrator shall be final and binding on the parties; provided, that the
Arbitrator shall not have the authority to alter or amend or add to or delete from the provisions of
this Agreement in any way.
(B) Notice to the Arbitrator shall be by the most expeditious means available,
including telephone, with notice by facsimile or Email to the party alleged to be in violation and
to the Building Trades Council. If the City is not a party to the Arbitration, it shall receive notice
by telephone, with notice by facsimile or Email.
(C) Upon receipt of said notice, the permanent Arbitrator shall set and hold a
hearing, if the violation still exists or if the party alleging the breach requests, the hearing shall be
set and held within twelve (12) hours if possible and within twenty -four (24) hours if not.
Otherwise, the hearing shall be set and held within forty -eight (48) hours or such later time to
which the party alleging the breach consents.
(D) The Arbitrator shall notify the parties to the Arbitration as well as the _City,
by telephone and by facsimile or Email of the place and time he has chosen for this hearing. Try
Gity is not a paft�, to the Arbitration, theii all r-eeeive notice of the plaee and time of the hearing by
telephone and by €aesimile of Efnai4 Notice shall be given to the individual Unions alleged to be
involved. Said hearing shall be completed in one session. A failure of any party or parties to
n.
BTc 10/ 12/1 I proposal to City of Baldwin Park
attend said hearing shall not delay the hearing of evidence or issuance of an award by the
Arbitrator. If the City is not a party to the Arbitration, the City shall have the right to attend the
hearing and provide any relevant information to the Arbitrator.
(E) The sole issue at the hearing shall be whether or not a violation of Sections
4.1 or 4.2 of this Article has in fact occurred, and the Arbitrator shall have no authority to
consider any other types of violation of this Agreement or to award damages, which issue is
reserved for court proceedings, if any. For purposes of deciding this issue, the actions of
individual craft workers engaging in conduct described in sections 4.1 or 4.2 shall constitute
violations of the sections by the Unions representing these individuals. Similarly, conduct
described in sections 4.1 or 4.2 carried out by unions not signatory to this Agreement shall
constitute violations of this Agreement by any Union signatory to this Agreement that is a sister
union, subsidiary union, or parent of the offending non - signatory union. The Award shall be
issued in writing within three (3) hours after the close of the hearing, and may be issued without
!l,_.._. ., 7 l mot_ _ A __ ) 1 t __ 7 1 A t A rt l
an Opinion. irrespective of he Arbitrators decision or whether Sections �+.1 or 4+.2 nave been
breached, the Arbitrator may retain jurisdiction over the parties for violations, occurring during
L succeeding i SCVc11 days alid S11a'11 Ciiilvelic ai.itiltilia proceedings llpl)11 request t0 hear .tu�Iler
evidence of breaches of sections 4.1 or 4.2. If the City, in cases where the City is not a party to the
Arbitration, or party to the Arbitration, desires an Opinion, then one shall be issued within fifteen
(1 S) days, but its issuance shall not delay compliance with, or enforcement, of the Award. If the
Arbitrator finds that a violation of Sections 4.1 or 4.2 of this Article has occurred, then the
Arbitrator in his/her written Award shall order cessation of the violation of this Article and a
return to work and other appropriate relief, and such Award shall be served on all parties, and on
the City, if the City is not a party to the Arbitration, by hand, facsimile or registered mail upon
issuance. The Award will be final and binding on the parties to the Arbitration, including the
individual craft workers on City Projects represented by any of the Unions subject to the Award.
(F) Such Award may be enforced by any court of competent jurisdiction upon
the filing of this Agreement and all other relevant documents referred to hereinabove in the
following manner. Telephonic or facsimile notice of the filing of such enforcement proceedings
shall be given to the party against whom the Award is sought to be enforced. In the proceeding to
obtain a temporary order enforcing the Arbitrator's Award, all parties agree that such proceedings
may be heard ex parte. Such agreement does not waive any party's right to participate in a hearing
for a final order enforcing the Award. The Court's order or orders enforcing the Arbitrator's
Award shall be served on all parties to this Agreement by hand, by facsimile, by delivery to their
last known address or by registered mail.
(G) Any rights created by statute or law governing arbitration proceedings or
judicial proceedings inconsistent with the above procedure or which interfere with compliance
therewith are hereby waived by the parties to whom they accrue.
(H) The fees and expenses of the Arbitrator shall be divided equally between
the moving party or parties and the responding party or parties.
(I) The procedures contained in this Section 4.3 shall be applicable to alleged
violations of this Article to the extent any conduct described in Section 4.1 or 4.2 occurs on the
Project. Disputes alleging violation of any other provision of this Agreement, including any
9
BTC 10/12/11 proposal to City of Baldwin Park
underlying disputes alleged to be in justification, explanation, or mitigation of any violation of
Section 4.1 or 4.2, shall be resolved under the applicable grievance adjudication procedures for
these other Articles.
ARTICLE V
NO DISCRIMINATION
5.1 The Contractor and Unions agree not to engage in any form of discrimination on
the ground of, or because of, race, religion, national origin, ancestry, sex, sexual orientation, age,
physical handicap, marital status or medical condition.
ARTICLE VI
UNION SECURITY
6.1 The Contractor recognizes the Unions as the sole bargaining representatives of all
craft employees working within the scope of this Agreement.
().Z No employee covered by this Agreement shall be required to join any Union as a
condition of being employed, or remaining employed, for the completion of the Project work;
provided, that any employee who is a member of a Union at the time the referring Union refers
the employee, shall maintain that membership in good standing while employed on the
Construction Contract, Inspection Services Contract or Project. The Contractor shall, however,
require all employees working on a Construction Contract, Inspection Services Contract or
Project, to the extent which this Agreement applies, to comply with the applicable Union security
provisions for the period during which they are performing on-site Project work to the extent, as
permitted by law, of rendering payment of the applicable monthly dues and working dues.
Ey"I'VO4TW&W
7 1 The Gentizaeter- and eaeh subeoiitr-aetor- (no fnattefwhat tief) recognizes the
Unions shall be the pfimafy sour-ee for- up to 500 of the er-a# laber- employed on the Gity Pfojeet
aHd 1101A1 the PF-0N1iSi0fl_q_ A-f f-h-i-IS Aff_661e, sWj eet to the felleoA,ing--.. I I'lie Contractors recognize that
the Unions shall be the primary source of all craft labor em to ed on the City Pro eqt. In the
event that a Contractor /Employer has his/her own core workForge,, saicLC�ontracjor/Ffijplo er
shall
(A) Notwithstanding any provision of this Agreement, the Contractor and each
subcontractor shall use good faith efforts to have 30% of the its labor force pfovided by
Unions be current residents of the City and shall show proof to the City of those efforts and the
percentage achieved.
fflL An actor's core
work6orce For the mimoses of this Article if the c p1gy rLol'i the Contractor's
nafTle 'I
active payroll for 60 of the 100 workiiw) days ininiediatgly 1?cf6re award of the Construction
Contract to the Contractor: must be properly
City, and 1-11 Ust be car)able of safely Derfomjniiaig_jh work
10
BTC 10/12/11 proposal to City of Baldwin Park
(') Each ['contractor shall idcnztIfv (7ne Workers iu their E'ozDlovoion1 Hino
the worker"" iahlicat'on as a (.,ore Worker, The nuniber Workers I, dre )hall
h�!_g ��nlgd by the 1611oW1rrtY_L)L(? oric ("ore Worker shall be selected arid otic worker- 1"roni
i�
i �
Whichever occurs � 'rhereaRer, all additional e
,hired � hiring,
craft does not exceed, at�uvy, firne. the number of others working in
�g UTI _L1 0 UYSUZU'It tO Other proce(tures availgWe to the Contractor undeL�,Liis eeLp tit. This
p IL
is, � �
� �
any trade. s process, and in order to-facifiIate the contract admirdstratJon
appropriate pLoeg(Lunes as well as
�
� i
of the pr
Ll � sat'sfactoEy
_g I provide jaL
Le�cords.__qmtrtcrly tax records., envtoyee driver's license, voter i i
i
7.2 The Contractor shall bc bound b« and utilize the registration facilities and referral
systems established orauthorized by this Agreement and the signatory Unions when such
procedures are not in violation of State or Federal law.
7.3 In the event referral facilities maintained by the Unions are unable 1n fill the
requisition of the Contractor for gnalificdemployees within u40-hoorperiod
after such requisition ioozmlcbylhe
Contractor, the Contractor shall be free to obtain work persons from any source. The Contractor
shall inform the Union of any applicants hired from other sources, within twenty-four hours after
hiring, and such uyp}icooto shall register with the appropriate hiring hall, if any, prior to
beginning work on the Project and abide by all of the other requirements iolyoaud by this
Agreement.
7.4 Unions will bo required to recruit sufficient numbers of skilled craft persons to
fulfill the requirements of the CootrucLoc In recognition of the fact the City will be impacted by
the construction of the Project, dhopadicaugroctoaupporidhcdcvcloponnnto[incncaood
numbers oF construction workers from residents of the City. Toward that end, the Unions agree
to make ucouocubu1cd effort to recruit residents of the City's area enrolled iolocal trade schools
or otherwise and to refer and utilize gua]ificdCity area residents nn the Projects. 7he[Toiona
shall submit written documentation to the City on an annual basis which sets forth the steps taken
by the Unions to recruit, refer and utilize qualified residents of the City and the number of City
residents recruited by the i]ninom and referred to or utilized no the Projects. In recognition of the
|l
BTC 10/12/11 proposal to City of Baldwin Park
City's mission to serve its residents, the Unions and Contractor agree, to the extent allowed by
law, and c o isient �, l � Section 1.1(.� � and as long as they possess the requisite skills and
qualifications, residents residing within the City shall be first referred for Project work, including
journeypersons, apprentices, ^r etheF positions. The purpose of this section is to provide
employment opportunities for the City's residents.
7.5 The Contractor and Unions acknowledge the importance of hiring "at risk"
workers and agree to the use of the Craft Request Form attached hereto and incorporated as
"Attachment C." The Craft Request Form provides for voluntary reporting of "at risk" status by
an individual. The following criteria will be used to identify the "at risk" worker:
- Household income below 50% of the median
- Homeless;
- Welfare recipient;
-Unemployed; and or
- Single parent.
7.6 Helmets to Hardhats:
(A) The Contractor and the Unions recognize a desire to facilitate the entry into
the building and construction trades of veterans who are interested in careers in the building and
construction trades industry. The Contractor and Unions agree to utilize the services of the Center
for Military Recruitment, Assessment and Veterans Employment (hereinafter "Center ") and the
Center's "Helmets to Hardhats" Program to serve as a resource for preliminary orientation,
assessment of the construction aptitude, referral to apprenticeship programs or hiring halls,
counseling and mentoring, support network, employment opportunities and other needs as
identified by the parties.
(B) The Unions and Contractor agree to coordinate with the Center to create
and maintain and integrated database of veterans interested in working on this Project and of
apprenticeship and employment opportunities for this Project. To the extent permitted by law, the
Unions will give credit to such veterans for bona fide, provable past experience.
ARTICLE VIII
WAGES & BENEFITS
8.1 All employees covered by this Agreement shall be classified in accordance with
work performed and paid by the Contractors, the hourly wage rates for those classifications in
compliance with the applicable prevailing wage rate determination established pursuant to
applicable law. If a prevailing rate increases under law, then the Contractor shall pay that rate as
of its effective date under the law. Notwithstanding any other provision in this Agreement,
including section 2.3, this Agreement does not relieve the Contractor from any independent
contractual obligation they may have to pay wages in excess of the prevailing wage rate as
required.
12
BTC 10/12/11 proposal to City of Baldwin Park
8.2
(A) If the Contractor is not a signatory to the established Labor /Management
Trust Fund agreements, as specified in the Schedule A Agreements for the craft workers in their
employ, then the Contractor shall sign a "Subscription Agreement" with the appropriate
Labor /Management Trust Fund covering the work performed under this agreement.
(13) The Contractor shall pay contributions to the established
Labor /Management Trust Fund in the amounts designated by the Unions and make all employee -
authorized deductions in the amounts designated by the Unions; provided, that the Contractor
and Union agree only such bona fide employee benefits as accrue to the direct benefit of the
employees (such as pension and annuity, health and welfare, vacation, apprenticeship, training
funds, etc.) shall be included in this requirement and required to be paid by the Contractor on the
Project; and provided, further, that such contributions shall not exceed the contribution amounts
set forth in the applicable prevailing wage determination. Notwithstanding any other provision in
this Agreellieilt, mciuding section 2.3, this Agreement does not relieve the Contractor from any
independent contractual obligation they may have to make all contributions set forth in the
liii iv i,iiii5 �iiiiiCa liCi.i iii 1-- tilose '3ciluumu t'i ISglee1i1C11i5 Yvii.iiiii.ii !Uiii C;lJUU iii CiiG iV1 ,'l)Lllg.
8.2 The Contractor adopts and agrees to be bound by the written terms of the
applicable, legally established, trust agreement(s), to the extent said trust agreements are
consistent with this Agreement, specifying the detailed basis on which payments are to be made
into, and benefits paid out of such trust funds for the Contractor's employees. The Contractor
authorizes the parties to such trust funds to appoint trustees and successor trustees to administer
the trust funds and hereby ratifies and accepts the trustees so appointed as if made by the
Contractor.
ARTICLE IX
EMPLOYEE GRIEVANCE PROCEDURE
9.1 If a grievance arises regarding the imposition of discipline of an employee, or the
dismissal of an employee, working on Project work, then all such grievance(s) shall be
processed, exclusively, under the grievance procedure contained in the applicable Schedule A
Agreement for the craft Union representing such employee(s) and not under the provisions of the
Dispute Resolution Procedure of Article XII.
ARTICLE X
COMPLIANCE
10.1 It shall be the responsibility of the Contractors and Unions to investigate and
monitor compliance with the provisions of the Agreement contained in Article VIII. The City
may designate a representative to monitor and investigate issues related to this Agreement
including, but not limited to, the prevailing wage requirements, local and "At Risk" hiring
compliance, and the affirmative action provisions of the City.
ARTICLE XI
[THIS ARTICLE INTENTIONALLY LEFT BLANK]
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BTC 10/12/11 proposal to City of Baldwin Park
ARTICLE XII
DISPUTE RESOLUTION PROCEDURE
111 Disputing parties are encouraged to meet as soon as possible and try to reach an
agreement to resolve the dispute. However, if an agreement cannot be reached, the following
procedure shall be used.
The parties understand and agree in the event any dispute arises out of the meaning,
interpretation or application of the provisions of this Agreement, the same shall be settled by
means of the procedures set out herein. Employee grievances regarding the imposition of
discipline of an employee, or the dismissal of an employee shall be processed, exclusively, under
Article IX of this Agreement. No disputes shall be recognized unless the disputing party (the
City, one of the signatory Unions, or the Contractor) provides notice in writing to the signatory
party with whom it has a dispute within five (5) days after becoming aware of the dispute but in
no event more than thirty (30) days after it reasonably should have become aware of the event
giving r se to the dispute. I n any cases where the City ;s not a party to the dispute, the City shall
be provided with notice by telephone and facsimile or Email of the dispute by the complaining
,,, tl„O A,± b +_ „`,UCI is
1'`::�Cy. 121E a,tatn'v .ailSi vv vv[. lilt iii 222 L212 i3 111 :.i.'v i'v iiii�" Je v(S ivr°ty,ieii V� "1'v 1.Aiu "Ui `r"✓i iLLlJll Q�L",1 v1/liillliL
of the parties.
122 Disputes shall be settled according to the following procedures:
Step l: Within five (5) business days after the receipt of the written notice
of the dispute, the Business Representative of the involved Union, or his/her designee, the
representative of the involved Contractor, and at the discretion of City, a representative of the
City, shall confer and attempt to resolve the dispute. In the event that the representatives are
unable to resolve the dispute within the five (5) business days after conferring on the dispute, the
grieving party may send written notice, within ten (10) calendar days of conferring, to the
responding party that the matter is being moved to Step 2.
Step 2: The business manager of the involved local Union or his /her
designee, together with the site representative of the involved Contractor, shall meet within
seven (7) working days of the referral of the dispute to this second step to arrive at a satisfactory
settlement thereof. If the parties fail to reach an agreement, the dispute may be appealed in
writing in accordance with the provisions of Step 3 within seven (7) calendar days after the
initial meeting at Step 2.
Step 3: If the grievance shall have been submitted but not resolved under
Step 2, the grieving party may request in writing to the other party, within seven (7) calendar
days after the initial Step 2 meeting, that the grievance be submitted to an arbitrator selected
from the list of permanent arbitrators as listed in Article IV. The grieving party shall strike one of
the arbitrators from the list, and the responding party shall strike the next arbitrator from the list,
until one arbitrator is left, who shall hear the case. The arbitrator shall hear the case at the first
available date. The arbitrator's decision shall be final and binding upon the parties. The
arbitrator's decision shall not alter the language of this Agreement.
14
BTC 10 /12/11 proposal to City of Baldwin Park
12.3 Failure to process a dispute within the time limits provided above, shall be
deemed a waiver of such dispute without prejudice and without precedent to the processing
and/or resolution of like or similar disputes. The fees and expenses incurred by the arbitrator
shall be paid equally between the parties to the dispute.
12.4 In order to encourage the resolution of mutually agreeable settlements, the parties
agree that any settlement shall not be precedent setting.
ARTICLE XIII
JURISDICTIONAL DISPUTES
13.1 The assignment of work will be solely the responsibility of the Contractor
performing the work involved; and such work assignments will be in accordance with the Plan
for the Settlement of Jurisdictional Disputes in the Construction Industry (the "Plan ") or any
successor Plan then in affect.
13.2 An All jurisdictional disputes on the Project, between or among Building and
��_«_,.. �____,,,4. ,.. T_ ;.1�_ 4T.. ._ _ .i e.l_ f'S ___•_'_ —• —__ _1_._11 t_ __i.t /_ l _. .
_ _ l
i iiltuiiUl Lililt -1 allCS iJMU11� an isle l_(iI!UdCLVI �iid11 be 5CCC1CL1 atiU aiijiisiei[ a%%orUlrlg iii the
present Plan established by the Building and Construction Trades Department or any other plan
or method of procedure that may be adopted in the future by the Building and Construction
Trades Department. Decisions rendered shall be final, binding, and conclusive on the Contractor
and Unions.
13.3 All jurisdictional disputes shall be resolved without the occurrence of any strike,
work stoppage, or slow -down of any nature, and the Contractor's assignment shall be adhered to
until the dispute is resolved. Individuals violating this section shall be subject to immediate
discharge.
13.4 The Contractor will conduct a pre job conference with the Council prior to
commencing work on the Project or within five (5) days of the award of any project work,
whichever is later. The City will be advised in advance of all such conferences and may
participate if it wishes.
ARTICLE X' T
14.1 The Contractor retain full and exclusive authority for the management of it
operations. That includes, but is not limited to, the right to direct its working force and to
establish coordinated working hours and starting times, which shall not be in conflict with the
Schedule A agreements or this Agreement.
14.2 There shall be no limit on production by workers or restrictions on the full use of
tools or equipment. Craftsmen using tools shall perform any of the work of the trades and shall
work under the direction of the craft foremen. There shall be no restrictions on efficient use of
manpower other than as may be required by safety regulations. The Contractor may utilize the
most efficient methods or techniques of construction, tools or other labor- saving devices to
accomplish the work. Restrictive practices not a part of the terms and conditions of the
Agreement will not be recognized.
15
BTC 10/12/11 proposal to City of Baldwin Park
14.3 The Contractor shall be the sole judge of the member and classifications of
employees required to perform work subject to this Agreement. The Contractor shall have the
absolute right to hire, promote, suspend, discharge or layoff employees at their discretion and to
reject any applicant for employment, subject to the provisions of the respective craft collective
bargaining agreement between the Contractor and Union and pursuant to this Agreement.
14.4 Nothing in this Agreement shall be construed to limit the right of any of the
Contractor to select the lowest bidder he deems qualified for the award of contracts or
subcontracts or material, supplies, or equipment purchase orders on the Project. The right of
ultimate selection remains solely with the Contractor in accordance with the Construction
Contract .
14.5 It is recognized certain materials, equipment and systems of a highly technical or
technological and specialized nature will have to be installed at the Project. The nature of the
materials or the nature of the equipment and systems, together with requirements of
manufacturer's warranty, dictate that it be prefabricated, pre - piped, prewired and /or installed
unucl HIC 5ut;ciVision anu Ul ecl,1 n or ire City's, Contractor's and /or manufacturer's personnel.
The Unions agree such materials, equipment and systems may be installed under the supervision
and direction of the City representative, the Contractor's or the manufacturer's personnel. The
unions agree such materials, equipment and systems shall be installed without the occurrence of
any conduct described in Sections 4.1 and 4.2.
ARTICLE XV
APPRENTICES
15.1 At a minimum, the Contractor shall comply with the requirements of California
Labor Code. In addition, the parties recognize the need to maintain continuing support of the
programs designed to develop adequate numbers of competent workers in the construction
industry, the obligation to capitalize on the availability of the local work force and the
opportunities to provide continuing work under the construction program funded by the City and
other public agencies. To those ends, the parties will facilitate, encourage, and assist local
residents to commence and progress in Labor /Management Apprenticeship and training
Programs in the construction industry leading to fun participation in the construction industry.
The Contractor and the Council will work cooperatively to identify, or establish and maintain,
effective programs and procedures for persons interested in entering the construction industry
and which will help prepare them for the formal joint labor /management apprenticeship
programs maintained jointly by the signatory Unions and the Contractor. The Unions
acknowledge it is of particular importance to the City these efforts be directed towards residents
which reside in the geographic area serviced by the City.
15.2
(A) At least 20% of total work hours on each project will be performed by
apprentices, but the hours performed by apprentices in each individual craft shall not exceed the
ratio to journeymen established by the applicable craft union's approved apprenticeship standards.
16
BTC 10/12/11 proposal to City of Baldwin Park
(B) The Unions agree to cooperate with the Contractor in furnishing
apprentices, with a preference of up to 30% for those apprentices who reside in the City, as
requested up to the maximum percentage allowable. The apprentice ratio for each craft shall be in
compliance, at a minimum, with the applicable provisions of the Labor Code relating to
utilization of apprentices. The Authority shall encourage such utilization, and, both as to
apprentices and the overall supply of experienced workers, the Project Labor Coordinator will
work with the Council to assure appropriate and maximum utilization of apprentices and the
continuing availability of both apprentices and journey persons.
(C) All apprentices shall work under the direct supervision of a journeyman
from the trade in which the apprentice is indentured. A journeyman shall be defined as set forth in
the California Code of Regulations, Title 8 [apprenticeship] section 205, which defines a
journeyman as a person who has either completed an accredited apprenticeship in his /her craft, or
has completed the equivalent of an apprenticeship in length and content of work experience and
all other requirements in the craft which has workers classified as journeyman in the
apprenticeable occupation. Should a question arise as to a journeyman's qualification under this
subsection, tYie Contractor shall provide adequate proof evidencing the worker's qualification as a
journeyman.
ARTICLE XVI
SAFETY, PROTECTION OF PERSON AND PROPERTY
16.1 It shall be the responsibility of the Contractor to provide safe working conditions
and cause employee compliance with any safety rules contained herein or established by the
City, the State and the Contractor. It is understood the employees have an individual obligation
to use diligent care to perforn-i their work in a safe manner and to protect themselves and the
property of the Contractor and the City.
16.2 Employees shall be bound by the safety, security and visitor rules established by
the Contractor and the City. Those rules will be published and posted in conspicuous places by
the Contractor throughout the work site. An employee's failure to satisfy his /her obligations
under this Section will subject him to discipline, including discharge.
16.3 The parties acknowledge the City and Contractor have a policy, which prohibits
the use, sale, transfer, purchase or possession of a controlled substance, alcohol or firearms while
on the City's premises. Additionally, the Contractor has a "drug free" work place policy, which
prohibits those working on the City's premises from having a level of alcohol in their system,
which could indicate impairment, and /or any level of controlled substances (i.e., illegal drugs) in
their system. To that end, the parties agree the Labor /Management Memorandum of
Understanding (MOU) on Drug Abuse Prevention and Detection negotiated with the various
General Contractor Associations and the Basic Trades' Unions shall be the policy and procedure
utilized under this agreement. The MOU is appended to this agreement as Attachment B.
17
BTC 10/12/11 proposal to City of Baldwin Park
ARTICLE XVII
l?RE -JOB CONFERENCE
17.1 A pre -job conference shall be held prior to the start of work by the prime
contractor for the Project covered by this Agreement. The purpose of the conference will be to,
among other things, determine craft manpower needs, schedule of work for the contract and
Project work rules /owner rules. All work assignments should be disclosed by the Contractor in
accordance with industry practice and the Plan.
ARTICLE XVIII
UNION ACCESS AND STEWARDS
18.1 Authorized representatives of the Union shall have access to Project site;
provided, that they do not interfere with the work of employees and further provided that such
representatives fully comply with posted visitor, security and safety rules.
1 0 n
1 O.L.
(A) Each signatory local Union shall have the right to dispatch a working
journey person as a steward for each shift, and shall notify the Contractor in writing of the
identity of the designated steward or stewards prior to the assumption of such person's duties as
steward. Such designated steward or stewards shall not exercise any supervisory functions. There
will be no non - working stewards. Stewards will receive the regular rate of pay for the respective
crafts.
(B) In addition to his /her work as an employee, the steward should have the
right to receive but not to solicit, complaints or grievances and to discuss and assist in the
adjustment of the same with the employee's appropriate supervisor. Each steward should be
concerned only with the employees of the steward's Contractor and, if applicable,
subcontractor(s), and not with the employees of any other Contractor. The Contractor will not
discriminate against the steward in the proper performance of his /her union duties.
(C) When the Contractor has multiple, non - contiguous work locations at one
site, the Contractor may request and the Union shall appoint such additional working steward(s)
as the Contractor requests to provide independent coverage of one or more such locations. In such
cases, a steward may not service more than one work location without the approval of the
Contractor.
(D) The stewards shall not have the right to determine when overtime shall be
worked or who shall work overtime.
18.3 The Contractor agrees to notify the appropriate Union twenty -four (24) hours
before the layoff of a steward, except in the case of disciplinary discharge of just cause. If the
steward is protected against such layoff by the provisions of the applicable Schedule A, then
such provisions shall be recognized when the steward possesses the necessary qualifications to
perform the remaining work. In any case in which the steward is discharged or disciplined for
just cause, the appropriate Union will be notified immediately by the Contractor, and such
BTC 10/12/11 proposal to City of Baldwin Park
discharge or discipline shall not become final (subject to any later filed grievance) until twenty -
four (24) hours after such notice have been given.
18.4 On work where the personnel of the City may be working in close proximity to
the construction activities covered by this Agreement, the Union agrees the Union
representatives, stewards, and individual workers will not interfere with the City personnel, or
with personnel employed by the any other employer not a party to this Agreement.
ARTICLE XIX
TERM
19.1 To the extent provided herein, this Agreement shall commence and be applicable
to the Construction Contract after execution of this Agreement the Construction Contract by all
applicable parties.
19.2 The Agreement shall continue in full force and effect for the same period as the
l�1.,1 4,»., -4 ...-. (�...- ,4�-., .,4 TM± /� a,vti mr,.� r.,�i r,� „ b,4i <. l.� ��.4ave .a n.a 1, s 44
N.viii.�:.—L. i i.e �.gr eeiii�iie :��u. j �c,cv�;vq:,:ei::.� .�s tc.. —U by vv'ri.�ieia acicea.ui�ii:��it i�
agreed to by the parties.
ARTICLE XX
MISCELLANEOUS PROVISIONS
20.1 This Agreement shall be construed and interpreted both as to validity and to
performance of the parties in accordance with the laws of the State of California. Legal actions
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be
instituted in the Superior Court of the County of Los Angeles, State of California.
20.2 Any notice, demand, request, document, consent, approval, or communication
required by or to be given to City shall be sent to the City at its administration offices.
20.3 The terms of this Agreement shall be construed in accordance with the meaning
of the language used and shall not be construed for or against either party by reason of the
authorship of this Agreement or any other rule of construction which might otherwise apply.
20.4 The persons executing this Agreement on behalf of the parties hereto warrant that
(1) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is
formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other agreement to which said party is bound.
hereto.
20.5 Any modification to this Agreement must be in writing executed by all parties
ARTICLE XXI
SAVINGS CLAUSE
21.1 The parties agree in the event any article, provision, clause, sentence or work of
the Agreement is determined to be illegal or void as being in contravention of any applicable
19
BTC 10/12/11 proposal to City of Baldwin Parl,
law, by a court of competent jurisdiction, the remainder of the Agreement shall remain in full
force and effect. The parties further agree that if any article, provision, clause, sentence or word
of the Agreement is determined to be illegal or void, by a court of competent jurisdiction, the
parties shall substitute, by mutual agreement, in its place and stead, an article, provision,
sentence or work which will meet the objections to its validity and which will be in accordance
with the intent and purpose of the article, provision, clause, sentence or word in question. All
parties signatory to this Agreement will be required to comply with the law.
21.2 The parties also agree in the event that a decision of a court of competent
jurisdiction materially alters the terms of the Agreement such that the intent of the parties is
defeated, then the entire Agreement shall be nun and void.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year written below.
THE UNNION OFFICIALS signing this Agreement warrant and represent they are
authorized to collectively bargain on behalf of the organizations whom they represent -,md the
members of such organizations.
Dated:
Dated:
20
BTC 10/12/11 proposal to City of Baldwin Park
CITY OF BALDWIN PARK
LOS ANGELES /ORANGE COUNTIES
BUILDING AND CONSTRUCTION
TRADES COUNCIL
S
CITY OF BALDWI N PARK
PROJECT LABOR AGREEMENT
CRAFT UNIONS' SIGNATURE PAGE:
(Asbestos) Heat & Frost Insulators Local #5
Bricklayers Local #4
Electrical Workers Local #11
Operating Engineers Local 412
Iron Workers Local #416
Laborers Local #300
Plumbers Local #398
Plasterers Local #200
Plaster Tenders #1414
Sheet Metal Workers Local #105
U A. Fire Protection Fitters Local #709
21
BTC 10/12/11 proposal to City of Baldwin Park
Boilermakers Local #92
Tile Layers Local #18
Elevator Constructors Local #18
Gunite #345
Iron Workers Local #433
Painters District Council #36 & Allied
Trades (Glaziers, Resilient Floor & Drywall
Taping & Fin.)
U.A. Irrigation & Landscape Local #345
Cement Masons Local #600
Roofers Local 936
Teamsters Local #986
ATTACHMENT A - LETTER OF ASSENT
Prior to commencing work, this is to be signed by the Contractor
awarded the work for the transit center parking structure
covered by the Baldwin Park Project Labor Agreement
[Contractor's Letterhead
William Galvez, Publics Works Director
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
Re: Baldwin Park Project Labor Agreement for Transit Center Parking Structure
- Letter of Assent
Tear Mr. (TalveL
This is to confirm (Name of Comr?anvl asnees to he r)artv to and hound by The Baldwin Park
Project Labor Agreement, effective 2011 'that "Agreement "), as that Agreement may,
from time to time, be amended by the negotiating parties or interpreted pursuant to its terms.
Such obligation to be a party and bound by that Agreement shall extend to all work covered by
that Agreement undertaken by this Company on the Project pursuant to its contract with the City
and this Company shall require all of its subcontractors of whatever tier to be similarly bound for
all work within the scope of that Agreement by signing and furnishing to you an identical Letter
of Assent prior to their commencement of work.
Sincerely,
[Name of Construction Company]
By:
Its
[NOTE: Second officer's signature if a corporation.
I:
Its
[Copies of this Letter must be submitted to the Project Labor Coordinator and to the Council
consistent with Article -3 1, Section 3-.2 1.6].
BTC 10/12/11 proposal to City of Baldwin Park
Q
MEETING AEGULAR
November
0
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
BALDWIN
Manuel Lozano
- Chair
Marlen Garcia
- Vice Chair
Monica Garcia
- Member
Ricardo Pacheco
- Member
Susan Rubio
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish - speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier terra que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por tres (3) minutos. Hay
un interprete para su conveniencia.
Community Development Commission — November 2, 2011
I..-
CALL TO ORDER
ROLL CALL
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
Members: Monica Garcia, Ricardo Pacheco, Susan
Rubio, Vice -Chair Marlen Garcia and Chair Manuel
Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and %or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISICN
No se podra tomar accion en algun asunto a mends que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. WARRANTS AND DEMANDS
Staff recommends Commission receive and file.
2. CONCEPTUAL REVIEW FOR THE CONSTRUCTION OF A NEW 184 SQUARE
FOOT BEDROOM AND BATHROOM ADDITION TO AN EXISTING SINGLE - FAMILY
RESIDENCE, A NEW 117 SQUARE FOOT OPEN PATIO, AND THE CONVERSION
OF AN EXISTING CARPORT INTO A SINGLE CAR GARAGE WITHIN THE F -C,
FREEWAY COMMERCIAL ZONE LOCATED WITHIN THE SIERRA VISTA
REDEVELOPMENT PROJECT AREA. (LOCATION: 1857 CALINO AVENUE; CASE
NO.: PR 11 -06; APPLICANT: ELVIA A DEL RIO)
Staff recommends that the Community Development Commission adopt Resolution
No. 471 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK CONCEPTUALLY APPROVING
THE PROPOSAL OF THE CONSTRUCTION OF A NEW 184 SQUARE FOOT
BEDROOM /BATHROOM ADDITION, NEW 117 SQUARE FOOT OPEN PATIO AND
THE CONVERSION OF AN EXISTING CARPORT INTO A SINGLE CAR GARAGE IN
CONJUNCTION WITH AN EXISTING SINGLE - FAMILY RESIDENCE WITHIN THE
SIERRA VISTA REDEVELOPMENT PROJECT AREA. (LOCATION: 1857 CALINO
AVENUE; CASE NO.: PR 11 -06; APPLICANT: ELVIA DEL RIO)
Community Development Commission — November 2, 2011
Page 2
3. CONCEPTUAL APPROVAL BY THE COMMUNITY DEVELOPMENT COMMISSION
FOR THE 3220 SQ. FT. ADDITION OF A PROPOSED ONE -STORY
OFFICE/WAREHOUSE BUILDING TO THE EXISTING OFFICE/WAREHOUSE
BUILDING LOCATED IN THE H.L.C. BUSINESS PARK FACILITY. THE NEW
CONSTRUCTION WILL BE LOCATED AT THE FRONT OF PROPERTY AND IS
REPLACING AN EXISTING OFFICE BUILDING THAT WAS DEMOLISHED BY
CALTRANS FOR THE FREEWAY WIDENING PROJECT WITHIN THE IC,
INDUSTRIAL COMMERCIAL ZONE (SIERRA VISTA REDEVELOPMENT PROJECT
AREA) (CASE NO.: PR 09-01R: LOCATION: 13327 -13329 GARVEY AVENUE;
APPLICANT: HECTOR AND BARBARA CONTRERAS, REPRESENTING H.L.C.
ELECTRIC)
Staff recommends the Community Development Commission adopt Resolution No.
470 entitled, "A RESOLUTION OF COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF BALDWIN PARK CONCEPTUALLY APPROVING THE DESIGN
REVIEW PROPOSAL FOR THE 3,220 SQ. FT. ADDITION OF A PROPOSED ONE- 'I
STORY OFFICE /WAREHOUSE BUILDING TO THE EXISTING
_
OFFICE /WAREHOUSE BUILDING LOCATED IN THE H.L.C. BUSINESS PARK
FACILITY WITHIN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA
(LOCATION: 13327 -13329 GARVEY AVENUE; APPLICANT: HECTOR AND
BARBARA CONTRERAS: CASE NO.: PR 09 -01 R)"
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of
October, 2011.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda
are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County
Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the
office of the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at Fsalceda @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
Community Development Commission — November 2, 2011 Page 3
I Ill r0=1 I
&W, ZT-111,0111tWeIRM,
REPORT: CHECKREG
GENERATED: 13
JAN 11 15:48
RUN: WEDNESDAY OCT192011 18:23
PAGE 3
CITY OF BALDWIN PARK
CHECK REGISTER
CHECK RANGE: 13296
-
13312
CHECK
BANK CHECK #
CHECK AMT
CHECK DATE VENDOR # ADDRS
#
VENDOR NAME
STATUS
WO #
------------------------------------------------------------------------------------------------------------------------------------
AMOUNT
G/L ACCT #
DESCRIPTION
INVOICE #
INV VEND
2 13296
$38490.41
10/19/11 00113
0
BALDWIN PARK UNIFIED
15301.35
836-00-000-53375-14900-2
AS
1290 FY 10/2011
AB 1290 FY
10/11
19410.87
834-00-000-53375-14900-2
AB
1290 FY 10/2011
1989.18
832-00-000-53375-14900-2
AB
1290 FY 10/2011
468.03
835-00-000-53375-14900-2
AB
1290 FY 10/2011
1320.98
831-00-000-53375-14900-2
AD
1290 FY 10/2011
2 13297
$3310.00
10/19/11 00167
1
CALIFORNIA REDEVELOPMENT ASSOCIATION
3310.00
806-40-470-53330-14470-2
AGENCY RENEWAL 1/1-12/31/2012
26965
2 13298
$39047.82
10/19/11 09313
0
CITY OF BALDWIN PARK
14802.47
836 -00-000-53375-14900-2
AS
1290 PYMT FY 10/11
AB 1290 FY
10/11
18713.92
834-00-000-53375-14900-2
AB
1290 PYMT PY 10/11
1917.77
832-00-000-53375-14900-2
AB
1290 PYMT FY 10/11
2340.11
835 -00-000-53375-14900-2
AB
1290 PYMT FY 10/11
1273,55
831-00-000-53375-14900-2
AS
1290 PYMT FY 10/11
2 13299
$1160.37
10/19/11 09875
0
CONSOLIDATED FIRE PROTECTION DISTRICT
1160.37
831-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY
10/11
2 13300
$3643.21
10/19/11 00999
1
COUNTY SANITATION DISTRICT
NO. 15 OPERATING
1402.55
836-00-000-53375-14900-2
AD
1290 PYMT FYN 10/2011
AB 1290 FY
10/11
118.10
831-00-000-53375-14900-2
AB
1290 PYMT FYN 10/2011
1729.14
834-00-000-53375-14900-2
AB
1290 PYMT FYN 10/2011
177.20
832-00-000-53375-14900-2
AB
1290 PYMT FYN 10/2011
216.22
835-00-000-53376-14900-2
AS
1290 PYMT FYN 10/2011
2 13301
$834.05
10/19/11. 09314
0
COUNTY SCHOOL SERVICES
321.12
836-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AD 1290 FY
10/11
395.90
834-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
40.58
832-00-000-53375 L14900-2
AS
1290 PYMT FY 10/2011
49.50
835-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
26.95
831-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
2 13302
$1464.64
10/19/11 00331
0
EL MONTE UNION HIGH SCHOOL
DST
1464.64
835-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY
10/11
2 13303
$2600.00
10/19/11 01228
0
HDL, COREN & CONE
2600.00
804-40-470-51100-14450-2
PROPERTY TAX ANALYSIS FY 10/11
1017463-IN
2 13304
$114.417
10/19/11 09876
0
LOS ANGELES COUNTY FLOOD CONTROL MAINTENANCE
114.47
831-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY
10/11
2 13305
$166.09
10/19/11 09877
0
LOS ANGELES COUNTY LIBRARY
186.09
831-00-000-53375-14900-2
AS
1290 PYMT FY 10/2011
AB 1290 FY
10/11
2 13306
$713.40
10/19/11 09316
0
MOUNTAIN VIEW SCHOOL DISTRICT
713.40
835-00-000-53375-14900-2
AS
1290 PYMT FY 10/2011
AS 1290 FY
10/11
2 13307
$5753.89
10/19/11 09315
0
MT SAN ANTONIO COLLEGE
REPORT:
CHECKREG
GENERATED: 13
JAN 11 15:48
RUN: WEDNESDAY OCT192011 18:23 PAGE 4
CITY OF BALDWIN PARK
CHECK REGISTER
CHECK RANGE: 13296
- 13312
CHECK
BANK
CHECK #
CHECK AMT
CHECK DATE VENDOR # ADDRS
#
VENDOR NAME
STATUS
wo
-----------------------
#
AMOUNT
- ---- - -- ------------------
G/L ACCT #
- ------------ - --------------------------------------------------
DESCRIPTION
INVOICE # INV VEND
- --- - ---- - ---------
,2326.88
836-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AD 1290 FY 10/11
2868.65
63!-0----375-149--2
AS
1290 P-Ml FY 10/2--1-
293.97
832-00-000-53-375-14900--2
AB
1290 PYMT FY 10/2011
69.17
835-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
195.22
831-00-000-53375-14900-2
AD
1290 PYMT FY 10/2011
2
13306
$1052.27
10/19/11 09317
0
ORIGINAL AREA & UPPER
402.43
836-00-000-53375-14900-2
AD
1290 PYMT FY 10/2011
AB 1290 FY 10/11
500.38
834-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
51.90
832-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
62.67
835-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
34.89
831-00-000-53375-14900-2
AD
1290 PYMT FY 10/2011
2
13309
$206.26
10/19/11 00738
0
RIO HONDO COMM. COLLEGE
206.26
835-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY 10/11
2
13310
$2524.48
10/19/11 00828
0
VALLEY COUNTY WATER DIST
619.50
836-00-000-53375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY 10/11
1667.46
834-00-000-51375-14900-2
AB
1290 PYMT FY 10/2011
170.88
832-00-000-5y375-14900-2
AB
1290 PYMT FY 10/2011
66.64
831 -00- 000 - 5375- 14900 -2
AS
1290 PYMT FY 10/2011
2
13311
$407.09
10/19/11 t9318
0
WEST COVINA UNIFIED SCHOOL
DISTRICT
407.09
836 -00-000-5j.375-14900-2
AB
1290 PYMT FY 10/2011
AB 1290 FY 10/11
2
13312
$378.80
10/19/11 =05459
0
BUSINESS CARD
378.80
801-10-100-53350-11007-2
RUBIO-AIRFARE LCC
SINGRAL SEPT '11
TOTAL #
OF ISSUED CHECKS:
17 TOTAL AMOUNT:
101887.25
TOTAL
# OF VOIDED/REISSUED
CHECKS:
0 TOTAL AMOUNT:
0.00
TOTAL
# OF ACH CHECKS:
0 TOTAL AMOUNT:
0.00
TOTAL # OF
UNISSUED CHECKS:
1
il, 4/
BALDWIN
P - A , R • K
El
COMMUNITY DEVELOPMENT COMMISSION STAFF REPORT
CONSENT CALENDAR
TO: Honorable Chairman and Commission Board Members
FROM: Marc Castagnola, AICP, Community Development Manag
DATE: November 2, 2011
SUBJECT: Conceptual review for the construction of a new 184 square foot
bedroom and bathroom addition to an existing single - family
residence, a new 117 square foot open patio, and the conversion of
an existing carport into a single car garage within the F -C, Freeway
Commercial Zone located within the Sierra Vista Redevelopment
Project Area. (Location: 1857 Ca lino Avenue; Case No.: FR 11-06;
Applicant: Eliva Del Rio).
FUFFRUSWU
This item is for conceptual approval only. If the Community
Development Commission approves this project in concept,
the applicant must still obtain all necessary permits,
approvals, and /or entitlements, as they apply in proceeding
with the development of the project.
This report requests conceptual approval by the Community Development Commission
(CDC) for the construction of a new 184 square foot bedroom and bathroom addition, a
117 square foot open patio, and the conversion of an existing carport into a single car
garage to an existing single - family residence within the F -C, Freeway Commercial
Zone. This property is located in the Sierra Vista Redevelopment Project Area and the
Redevelopment Plan requires that any new construction be reviewed and conceptually
approved by the Community Development Commission prior to the issuance of any
building permits.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Staff has determined that this case is Categorically Exempt from the provisions of the
California Environmental Quality Act (CEQA) under Article 19, Section 15303, (Class 3
— Construction or Conversion of Small Structures) of the CEQA Guidelines. No further
analysis is required.
Conceptual Review
PR 11 -06
1857 Calino Avenue
Page 2
The subject property is located along the west side of Calino Avenue, south of the 1 -10,
San Bernardino Freeway. The site is rectangular in shape and contains approximately
5,500 square feet (.13 acres) of lot area. The General Plan land use designation for the
subject property is General Commercial and the zoning designation is F -C, Freeway
Commercial. Currently, the subject property is improved with a 744 square foot single -
family residence (2- bedrooms and 1- bathroom) and 1 -car carport.
This property does not have any entitlement history before the Planning Commission,
Community Development Commission, or the City Council.
The applicant is requesting conceptual approval for the construction of a new 184
square foot bedroom and bathroom addition to an existing single - family residence, a
new 117 square foot open patio, and the conversion of an existing carport into a single
car garage within the F -C, Freeway Commercial Zone. The current residence contains
approximately 744 square feet of floor area consisting of two (2) bedrooms, one (1)
bathroom, and living, dining, and kitchen areas. The single car carport is attached to
the existing dwelling unit.
Section 153.107 of the City's Municipal Code states that if the only principal use located
upon any Commercial or Industrially zoned lot is a single - family dwelling unit, the single -
family dwelling shall not be deemed nonconforming that if destroyed may be
reconstructed and may only be enlarged a maximum of 25% of the existing floor area of
the dwelling unit. The proposed floor area bedroom /bathroom addition does not exceed
the maximum allowable floor area pursuant to this Section of the Zoning Code.
According to the site plan submitted for design review, the proposed 184 square foot
bedroom is located to the rear of the home and is not visible from the public right -of-
way.
Planning Division staff and the Design Review Committee have reviewed the project
proposal and tentatively approved it subject to CDC conceptual approval.
RECOMMENDATION
Staff recommends that the Community Development Commission adopt Resolution No.
471 entitled "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF BALDWIN PARK CONCEPTUALLY APPROVING THE PROPOSAL
FOR THE CONSTRUCTION OF A NEW 184 SQUARE FOOT
BEDROOM /BATHROOM ADDITION, NEW 117 SQUARE FOOT OPEN PATIO AND
THE CONVERSION OF AN EXISTING CARPORT INTO A SINGLE CAR GARAGE IN
C:Wmy\AMY\WORD \Reports \Agency Reports \RDA Reports \1857 Calino Avenue.doc
Conceptual Review
PR 11-06
1857 Calino Avenue
Page 3
FATJA 0 111 qWLM:8 0
ATTACHMENTS
#1 — Vicinity Map
#2 — Site Plan and Elevations
#3 — Resolution No. 471
PREPARED BY: Amy L. Harbin, AICP, City Plan
CAAmy\AMY\WORD\Reports\Agency Reports\RDA Reports\1 857 Calino Avenue.doc
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CASE NO.: PR -11 -06
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RESOLUTION NO. 471
A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK
CONCEPTUALLY APPROVING THE PROPOSAL FOR
THE CONSTRUCTION OF A NEW 184 SQUARE FOOT
BEDROOM /BATHROOM ADDITION, NEW 117 SQUARE
FOOT OPEN PATIO AND THE CONVERSION OF AN
EXISTING CARPORT INTO A SINGLE CAR GARAGE IN
CONJUNCTION WITH AN EXISTING SINGLE - FAMILY
RESIDENCE WITHIN THE SIERRA VISTA
REDEVELOPMENT PROEJCT AREA. (LOCATION: 1857
CALINO AVENUE; CASE NO.: PR 11 -06; APPLICANT:
ELIVA DEL RIO.)
WHEREAS, the property described herein is located within the Sierra
Vista Redevelopment Project Area and the Community Development Commission
requires that any new construction be reviewed and conceptually approved by the
Community Development Commission prior to the issuance of any building permits; and
WHEREAS, an application ( "Application ") for Design Review was
submitted on behalf of the owners of certain real property, located at 1857 Calino
Avenue in the City of Baldwin Park; and
WHEREAS, the Design Review is requesting conceptual approval to allow
the construction of a new 184 square foot bedroom /bathroom addition, a 117 square
foot open patio, and the conversion of an existing carport into a single car garage to an
existing single - family residence pursuant to the Sierra Vista Redevelopment Plan; and
WHEREAS, the action being take pursuant to the Sierra Vista
Redevelopment Plan is not one of the actions stayed by the Supreme Court's order in
the litigation currently pending that is challenging AB X1 26 and 27.
THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the Community Development Commission of the City of
Baldwin Park does hereby find, determine, and declare as follows:
a) That an application for Design Review was submitted on
behalf of the owners of certain real property, located at 1857 Calino
Avenue in the City of Baldwin Park, described more particularly in the
Application on file with the Planning Division; and
b) That the Plan Check application is requesting conceptual
approval to allow the construction of a new 184 square foot bedroom and
bathroom addition, a 117 square foot open patio, and the conversion of an
existing carport into a single car garage, pursuant to the Sierra Vista
Redevelopment Project Area Plan; and
Resolution 471
Page 2
c) That on November 2, 2011, the Community Development
Commission, based upon evidence presented including applicable staff
reports and each member of the Commission being familiar with the
properties, it was determined that the facts as required by the Sierra Vista
Redevelopment Plan, for the granting of such Applications are present and
that the Plan Check proposal should be conceptually approved.
SECTION 2. This conceptual approval shall not constitute approval by the
Community Development Commission of any funding of or monetary participation in
this project, nor shall it be deemed to be a waiver by the Community Development
Commission of any right or power, which is otherwise available to the Commission.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution
and forward a copy hereof to the Secretary of the Community Development
Commission and the Applicant.
PASSED AND APPROVED this 2nd day of November 2011.
MANUEL LOZANO, CHAIR
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing Resolution 471 was duly and regularly approved and adopted by the
Community Development Commission of the City of Baldwin Park at a regular meeting
thereof, held on November 2, 2011 by the following vote:
F_\ 1601: a011 LTA 1: aLTA 10 -1:4
ALEJANDRA AVILA
CITY CLERK
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BALDWIN
P - A - R - K
ifel
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CITY OF BALDWIN PARK REPORT
Honorable Chairman and Commission Board Members
Marc Castagnola, AICP, Community Development Manage
November 2, 2011
9
SUBJECT: Conceptual approval by the Community Development Commission for
the 3220 sq. ft. addition of a proposed one -story office /warehouse
building to the existing office /warehouse building located in the H.L.C.
Business Park facility. The new construction will be located at the front
of property and is replacing an existing office building that was
demolished by Caltrans for the freeway widening project within the !C,
Industrial Commercial Zone (Sierra Vista Redevelopment Project Area)
(Case No.: PR 09-01R; Location: 13329 -13329 Garvey Avenue;
Applicant: Hector and Barbara Contreras, representing H.L.C. Electric).
1:111102016-1
This item is before you for conceptual approval only. If the Commission
approves this project in concept, the applicant must still obtain all necessary
City permits, approvals and /or entitlements, as they apply in proceeding with
the project development.
This report requests conceptual approval by the Community Development Commission
(CDC) for the 3,220 sq. ft. addition of a proposed one -story office /warehouse building to
the existing office /warehouse building located in the H.L.C. Business Park facility. The new
construction will be located at the front of property and is replacing an existing office
building that was demolished by Caltrans for the 1 -10 San Bernardino freeway widening
project.
The property is located within the Sierra Vista Redevelopment Project Area and the
Redevelopment Plan for that area requires that any new construction be reviewed and
conceptually approved by the Community Development Commission prior to the issuance
of any building permits.
Conceptual Approval
13329 Garvey Avenue
November 2, 2011
Page 2
CEQA
Staff has determined that this case is exempt from the provisions of the California
Environmental Quality Act (CEQA) Section 15301 (Class 1. — Existing Facilities) of the
CEQA guidelines. No further analysis is required.
The table below shows the zoning and property use of the parcels adjacent to the subject
property.
ADJACENT PROPERTY
LOCATION
ZONING
PROPERTY USE
North
IC
Office /Warehouse Business Park
South
1 -10 FREEWAY
j 1 -10 Freeway I
East
IC
Self- Storage Facilit
West
IC
Vacant Lot
The General Plan land use designation of the subject property is Commercial Industrial
and the property is consistently zoned IC, Industrial Commercial. Overall, the irregular
shaped lot is approximately 41,689 sq. ft. The property is currently developed as a
business park and contains a total of 10,400 sq. ft. office /warehouse building floor area.
The proposed 3,220 sq ft addition will be located along the front of the property adjacent to
the business park facility's primary entrance on Garvey Avenue. The new building floor
plan will include a lobby area, four (4) offices, warehouse area and restrooms.
DISCUSSION
The applicants, Hector and Barbara Contreras, owners of HLC Electric Supply Co Inc., are
requesting approval for the 3,220 sq. ft. addition of a proposed one -story office /warehouse
building to the existing business park facility. The new construction will be located at the
front of property and is replacing an existing office building that was demolished by
Caltrans for the 1 -10 San Bernardino freeway widening project. Additionally, the freeway
widening project impacted the billboard at the site which was eventually removed by
CalTrans. The new office /warehouse building addition will provide additional floor area and
will be available for a new tenant to occupy.
According to the plans, which were submitted for Design Review, the proposed one -story
3,220 sq. ft. concrete office /warehouse building will be attached to the existing office
building as shown on the site plan. The new building floor plan will include a lobby area,
four (4) offices, warehouse area and restrooms. The architectural features for new exterior
walls will consist of concrete block with spit -face texture, aluminum storefront windows to
match existing office building and decorative metal marquee awning over windows and
door entrances. Improvements to the property will include new striping of 26 parking
C:\AmyAMY\WORD\ReportsVAgency Reports \RDA Reports \13329 Garvey.doc
Conceptual Approval
13329 Garvey Avenue
November 2, 2011
Page 3
spaces, including two (2) handicap accessible spaces, a new 8' -0" decorative wrought iron
fence with decorative split face texture pilasters along the front of property. As illustrated
on the landscape plan, a total of 3,582 square feet of new landscape area will be provided
with the parking lot area and the front setback. Additionally, as indicated on the submitted
plans two new light poles and light fixtures on the front elevation walls will provide
illumination for walkways and parking lot areas.
It is staff's opinion that the proposed addition of the office /warehouse building along the
front of the property meet the intent of the adopted design guidelines of the Sierra Vista
Redevelopment Project. As illustrated on the elevation plans the renovation of the existing
office /warehouse building to include new paint color on concrete block walls and the
removal existing mansard roof and install new marquee awnings to match new building.
0-1t her improvements) Incl ud e the remodeling of 'Lille existing canopy structure used
for
covered storage located on the southwest wall of existing warehouse by replacing existing
old!+!± 1r _<± ±_o..?I . ta! roollinr. .v.,..sr.ri� -1 ...: +4e ,., new 11 A gai Ems_ t— _ _t:n.. - --eta! .s
vvl i U�r-LUd 1 1-1 UL i vwi ii it� 11Iui�i I I VVILI i a new GT l�. CiUyt=: `JLCIi iUil ly btj l l i11Vi.d� I ul.
RECOMMENDATION
Staff recommends that the Community Development Commission adopt Resolution No:
470 entitled "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF BALDWIN PARK CONCEPTUALLY APPROVING THE DESIGN
REVIEW PROPOSAL FOR THE 3,220 SQ. FT. ADDITION OF A PROPOSED ONE -
STORY OFFICE/WAREHOUSE BUILDING TO THE EXISTING OFFICE/WAREHOUSE
BUILDING LOCATED IN THE H.L.C. BUSINESS PARK FACILITY WITHIN THE SIERRA
VISTA REDEVELOPMENT PROJECT AREA (LOCATION: 13327 -13329 GARVEY
AVENUE; APPLICANT: HECTOR AND BARBARA CONTRERAS; CASE NO.: PR 09-
01 R)"
FINDINGS OF FACT
That the proposed improvements will be compatible with the standards and other
requirements set forth in the Sierra Vista Redevelopment Plan and the design
proposed by the Agency in that the proposal provides aesthetic treatments to the
elevations such as decorative metal marquee awning over storefront windows and
doors and is in conformance with the adopted Design Guidelines for the
Commercial and Industrial Development within the Sierra Vista Redevelopment
Project Area and the City's Zoning requirements; and
2. That the proposed improvements will not require any modification in order to meet
the requirements of the Sierra Vista Redevelopment Plan or the Design Guidelines
for the Sierra Vista Redevelopment Project Area; and
3. That the Applicant has not entered into an agreement with the Agency for the
development of said improvements.
C:\Amy\AMYMORD\ReportsWgency Reports\RDA Reports \13329 Garvey.doc
Conceptual Approval
13329 Garvey Avenue
November 2, 2011
Page 4
ATTACHMENTS
• #1 - Vicinity Map
• #2 - Site Plan and Elevations
• #3 —Resolution No: 470
REPORT PREPARED BY: Jorge Zarza, Assistant Planner
CAAmy\AMYWORD\Reports\Agency Reporls\RDA Reports\1 3329 Garvey.doc
RESOLUTION NO. 471
A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK
CONCEPTUALLY APPROVING THE DESIGN REVIEW
PROPOSAL FOR THE 3,220 SQ. FT. ADDITION OF A
PROPOSED ONE -STORY OFFICE /WAREHOUSE
BUILDING TO THE EXISTING OFFICE /WAREHOUSE
BUILDING LOCATED IN THE H.L.C. BUSINESS PARK
FACILITY WITHIN THE SIERRA VISTA
REDEVELOPMENT PROJECT AREA (LOCATION: 13327-
13329 GARVEY AVENUE; APPLICANT: HECTOR AND
BARBARA CONTRERAS; CASE NO.: PR 09 -01 R)
WHEREAS" the property described herein is located within the Sierra
e— e
Vista Redevelopment Project Area and the Community Development Commission
requires that anv new construction be rtavie ed anti Conrenfi inl1v npnrnxled k%/ the
Community Development Commission prior to the issuance of any building permits, and
WHEREAS, an application ( "Application ") for Design Review was
submitted on behalf of the owners of certain real property, located at 13327 -13329
Garvey Avenue in the City of Baldwin Park; and
WHEREAS, the Design Review is requesting conceptual approval to allow
the construction of a new 3,320 square foot lobby /office /warehouse /bathroom addition,
to an existing industrial building pursuant to the Sierra Vista Redevelopment Plan; and
WHEREAS, the action being take pursuant to the Sierra Vista
Redevelopment Plan is not one of the actions stayed by the Supreme Court's order in
the litigation currently pending that is challenging AB X1 26 and 27.
THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the Community Development Commission of the City of
Baldwin Park does hereby find, determine, and declare as follows:
a) That an application for Design Review was submitted on
behalf of the owners of certain real property, located at 13327 -13329
Garvey Avenue in the City of Baldwin Park, described more particularly in
the Application on file with the Planning Division; and
b) That the Plan Check application is requesting conceptual
approval to allow the construction of a new 3,320 square foot
lobby /office /warehouse /bathroom addition, to an existing industrial building
pursuant to the Sierra Vista Redevelopment Project Area Plan; and
Resolution 470
Paae 2
c) That on November 2, 2011, the Community Development
Commission, based upon evidence presented including applicable staff
reports and each member of the Commission being familiar with the
properties, it was determined that the facts as required by the Sierra Vista
Redevelopment Plan, for the granting of such Applications are present and
that the Plan Check proposal should be conceptually approved.
SECTION 2. That the Community Development Commission hereby
adopts the following findings of fact related to the proposed project:
a) That the proposed improvements will be compatible with the
standards and other requirements set forth in the Sierra Vista
Redevelopment Plan and the design proposed by the Agency in that the
proposal provides aesthetic treatments to the elevations such as
decorative metal marquee awning over storefront windows and doors and
is in conformance with the aaoptea Design vuiaeimes for the Commercial
and Industrial Development within the Sierra Vista Redevelopment Project
Area and the City's Zoning requirements; and
b) That the proposed improvements will not require any
modification in order to meet the requirements of the Sierra Vista
Redevelopment Plan or the Design Guidelines for the Sierra Vista
Redevelopment Project Area; and
c) That the Applicant has not entered into an agreement with
the Agency for the development of said improvements.
SECTION 3. This conceptual approval shall not constitute approval by the
Community Development Commission of any funding of or monetary participation in
this project, nor shall it be deemed to be a waiver by the Community Development
Commission of any right or power, which is otherwise available to the Commission.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution
and forward a copy hereof to the Secretary of the Community Development
Commission and the Applicant.
PASSED AND APPROVED this 2nd day of November 2011.
MANUEL LOZANO, CHAIR
Resolution 470
Page 3
FA
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STATE OF CALIFORNIA
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing Resolution 470 was duly and regularly approved and adopted by the
Community Development Commission of the City of Baldwin Park at a regular meeting
thereof, held on November 2, 2011 by the following vote:
AYES: MEMBER:
-
ALEJANDRA AVILA
CITY CLERK
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