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Home My WebLink About2011 07 06NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JULY 6, 2011 at 5:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: June 30, 2011 NO OTHER BUSINESS WILL BE DISCUSSED AFFIDAVIT OF POSTING Manuel Lozano Mayor I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 30, 2011. Alejandra Avila City Clerk e SPECIAL MEETING Cand ase note change July 6, 2011 location 5:00 p.m. CITY HALL - 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE EALDVVIN rARri, CA 91706 (626) 960 -4011 P - - , <. Manuel Lozano Marlen Garcia Monica Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tern Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction, if you agenda o cualquier terra que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutes. Hay interpreter is available for your convenience. un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL I Qr! klr%rl��%ITHE I"r%Z ^ - PLEAQ,&; 1VW I ff- r L E rr'"M IF vr-10 U R Cr Q UIRE THE S EE RX V1 C E: S OF A N IN TER P RE TER No action. May be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista algbna emergencia o circunstancia especial, El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/6 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un-represented employees; and part-time employees 2. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Initiation of litigation pursuant to subdivision (c) of Section 54956.9: Seven cases RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. June 30, 2011. Alejandra Avila City Clerk PLEASE ,NOTE; Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Mall 200 Poor Lobby Area or at the ICs Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466. in compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) I r i : I I 1 0 is 0 1 Z & 0 July 6, 2011 11 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 f " Mmfl Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. wommim:411:1v INVOCATION PLEDGE OF ALLEGIANCE CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano • t r PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) ,Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC /OS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. TREASURER'S REPORT Staff recommends City Council receive and file the Treasurer's Report. 3. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL Staff recommends City Council approve the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. City Council Agenda — July 6, 2011 Page 2 4. CLAIM REJECTION Staff recommends City Council reject the claims of David Martinez and Margaret Sanchez and direct staff to send the appropriate notice of rejection to claimants. 5. PROFESSIONAL SERVICES CONTRACT FOR COLLECTION OF ALARM SYSTEMS FEE AND FALSE ALARM FINES Staff recommends City Council 1) Award a professional services contract to PSC; and 2) Authorize the Chief Executive Officer sign an agreement attached to this staff report and authorize the Chief of Police, or her designee, to complete all other appropriate documentation to implement the program. 6. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2011/2012 Staff recommends City Council 1) Approve the FY 11/12 contract with All City Management Services for crossing guard services; 2) Authorize the Mavnr to execute the agreement to continue contract services with All City "Management Services. 7. ACCEPTANCE OF THE PROP 1B PHASE I CITYWIDE STREET IMPROVEMENTS PROJECT CONSTRUCTED BY COPP CONTRACTING, INC. AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION Staff recommends City Council 1) Accept the construction improvements by Copp Contracting, Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $86,466.58 in retention funds to Copp Contracting, Inc. upon expiration of the 35 -day lien period. 8. APPROVE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR THE PROP 1B PHASE II CITYWIDE STREET IMPROVEMENTS PROJECT AND AUTHORIZE STAFF TO ADVERTISE IT FOR CONSTRUCTION BIDS, AND APPROVE A COMPANION RESOLUTION ACCEPTING SUPPLEMENT PROP 1B FUNDS Staff recommends that the City Council 1) Approve the design (Plans, Specifications, and Engineer's Estimate —PS &E) for the Prop 1 B Phase II Citywide Street Improvements Project; 2) Authorize staff to advertise the project for construction bids, and; 3) Approve the attached Resolution which validates and allows rollover of $279,000 into this project and will trigger the City receiving a new allocation of $1,206,000. 9. CERTIFICATION OF COMMUNITY HOUSING DEVELOPMENT ORGANIZATION'S (CHDO's) AND APPROVAL OF AFFORDABLE HOUSING AGREEMENTS Staff recommends that the City Council 1) Terminate the existing CHDO Agreement executed on June 4, 2008 between LINC Housing, Immanuel Housing Inc. (formally Immanuel House of Hope), and TELACU; and 2) Re- Certify Immanuel Housing, Inc. as the City's CHDO; and 3) Authorize the Chief Executive Officer to execute a new agreement with Immanuel Housing Inc, allocating the remaining balance of the previous agreement in the amount of $650,000 and allocate an additional amount of $700,000 for City Council Agenda — July 6, 2011 a total amount of $1,350,000 in HOME funds for the creation of affordable housing projects. 10. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) — CONTRACTUAL AGREEMENT WITH JAR GENERAL CONSTRUCTION FOR THE REHABILITATION OF THE NSP PROPERTY LOCATED AT 15113 BADILLO STREET Staff recommends that the City Council approve the Contractual Agreement with JAR Construction for the Rehabilitation of the NSP Property located at 15113 Badillo Street. REPORTS OF OFFICERS 11. APPROVAL OF RESOLUTION No. 2011 -027 REQUESTING APPROVAL FOR THE REVISION OF THE HEALTHY POLICY YIELDS HEALTHY MINDS INITIATIVE Staff recommends that the City Council authorize Mayor Manuel Lozano to sign Resolution N 20-11 nn7 L Healthy Policy Yields Healthy winds and any other associated a�caveue�v0 o. -vim r "cap e documents related to this Initiative. 12. ORDINANCE NO. 1344, AMENDMENT TO TITLE IX GENERAL PROVISIONS, CHAPTER 96, PUBLIC PARKS, OF THE BALDWIN PARK MUNICIPAL CODE REGULATING AND PERMITTING THE USE OF PUBLIC PARK FACILITIES Staff recommends City Council introduce for first reading Ordinance No. 1344 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 96.02(A), 96.02(F), 96.02(G), 96.02(H), 96.02(J), 96.02(K), 96.02(L), 96.02(M), 96.02(N), 96.02(N), 96.02(0), AND 96.02(T), AND SECTION 96.05 OF TITLE IX, GENERAL PROVISIONS, CHAPTER 96, PUBLIC PARKS, OF THE BALDWIN PARK MUNICIPAL CODE REGULATING AND PERMITTING THE USE OF PUBLIC PARK FACILITIES" and waive further reading, read by title only. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request by Council Member Susan Rubio for discussion on the following; 1) Discussion /update on implementing "Arbor Day Celebration" 2) Council discussion and consideration on providing "Gender Sensitivity" training and /or counseling to our residents in need. ADJOURNMENT City Council Agenda — July 6, 2011 CERTIFICATION i Al jGOdra Avila, City Clerk of the City of Baldwin Park hereby certify UOd8[ DSO@h» of perjury under the laws Ofthe State Of California, that the foregoing agenda was osted on the City Hall bulletin board not less than 72 hours prior hJ the meeting. Dated this 30"' day Of June 2011. /\l j8ndn3 /\Vil8 City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining h/ each item on this agenda are available for public viewing and inspection at City Hall, 2 d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda bome, p|oaan contact the office of the City Clerk at 626,960-4011, ext. 466. in oomplkanca with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 020.000.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34,102.104 ADA TITLE 11) City Council Agenda - July 0.2O11 Page 5 TO: Honorable Mayor and Members of the Cityepuncil FROM: Lorena Quijano, Finance Director DATE: July 06, 2011 The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: The payroll of the City of Baldwin Park consisting of check numbers 193668 — 193709. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 215776 — 215790 for the period of May 29, 2011 through June 11, 2011 inclusive; these are presented and hereby ratified, in the amount of $387,625.13. 2. General Warrants, including check numbers 186025 to 186381 inclusive, in the total amount of $1,945,318.80 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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W CO H Ln o IA m A Ln w i/} I m to N H N O W IA N to {/F m m N Ui m Ui rA to N 'A O Ln w I n n n n ml0 MP O O N.A m 1 wmN CD CD W 0 N{R A N O O o ff w m U7 0 Ul m �O J N O O I H m m m m Ui - �o• C) - m - O - A1A• pwOm• �• �o o• �D y m nx n n n Ili L9 Oro 00 --3 co 1A0 Hwm o000H moo Oro 00 �o o t7 al A O m O (D to I co Cf) co co I W n W N O lO O U1 O `P O N O A O H H H H O N O H O H O H O 1 x Ul m O m O m O m N m 0 o O m O O O 0 m m o m O m O m 1\ m m O O H 0 O\ U\ H\ N\ O\ HH\ 0000\ CD O\ O\ O\ O\ 1 N(� N i N N N I I H W 1P w w W m m H O0OO 0 000O O o 0\ ntry�j 1 H H 1 H H H i I H I I 1 1 H i H H �--� H I n H U'7H AH OH mH w'H 'HHH mmm0H AH mH GH H yy U� Lri H O N H m m p W J O Ul 1 m 0 0 0 o H o 0 0 0 o O o 0 0 0 0 n n n H H H I I I 1 1 I i i i x H m O O O UI Ui N UI Ul U7 Ui Ul H H u I C m H y y y w O W o N H W O W O m m o H w H w H w o w w o w w o H o p H H : m n �C !-' O �A W W O H O W O H H CO H W H O CO �A 0 H H 0 to H O 1 z x C C C o m O-] w m 0 --1 m m H H 0 O N o o io o co w H o w 1 C7 O 'fa 'Jy O Ln I O U i � P 1 m W H I -t 0 I A t ID O H 0 0 m m O O 0 0 � 1 i I I i m H J �D O 1 o 1p H w o m I O " iJ 3 H H o O H O O H o O O H H o O I n bj O O O Ln O 0 A O O m 0 0 0 A O o k G1 x 7y -.� W W O O m o H o O O 0 CO �O H H O O O O O I 1 m m b •• n r7 z y •• y •• y •• O cn I O to I O 0 i O 0 m 0 0 0 0 0 0 i 1 1A 0 0 11,000 I I I 1 m I o I 0 1 o I tj x H H N N H N N N N N N N H N N H N I t:j m '� z t7 m m Pd I U co HH n n m 3 C Uy7 ro C7 Ul 3 ro n H x �o zp roC W Oo cHncno Q W HH co o no no Tao mC yH OtzjxrroH z N �N x T [nijtwF9 Ncn me L7tn C OUo x Hn ( 1 n m m 0 o m m H n Ta mm n r�Z nZ m nxl >0 CCH rrc� t7m'itTax mco Cm \ - r� �Z� z� �d w 0 o m H m m T cn x H m m x ro ro x m z �d co Un H m H m H w n H 3 ? G] z H ro C m H o O O n x O x m C zm zt7 C mm 4]0mW, H zH H Ta H ro OOt7 zm G z HC ORS U mz Hz Hz n t7 CE C CH m xja�n HH G x0 ou m t) OG m Ta m N roTa ro O TaH ,`7 O IOM (n Ul Sd m ' 7 m ml adm " U) "J H IC Ti G' HCn 1 z o I m Cm "i 3 m C, t, HHn 0 x z n Unz m n I 22 H Om O H�d m \\H m mmrb. m G> H m m I z .. cn ro 7O 3 n C H H y H m m w > Cj 10 C 10 z co C H I H cam z �jm H mm V] OH y H m C x n m x zco H O�o ,o?on IJHmH O H m m G �c aa• oc z m �d H 0 Cn H H JY ',i7 m co n ; cc m n �m co m ro O zz raj H H C H ro H z I n n of N co W 1 N N N N U1 H O N I H O H m ko m m m Ui Ul Ul w \ N m O 1 z H w o m < O H lO m -1 Ln H J \ H 1 C H O Ul o f m N O N H 1 Q .1 UI m O N to m \ UI w o 1 H H O Ul Ui m Ul W H m \ w 1 n J w a W io H H m m H H H w N 00 In UI H H \ H o 0 H 1 \ 1 m H I H 1 H Z t C I Im 1 z 1 ro I cn n Ta I I H n Cx I m I w I H INVESTMENT DESCRIPTION State of California Local Agency Investment Fund City Community Develop. Comm. Housing Authority CITY OF BALDWIN PARK TREASURER'S REPORT May 31, 2011 INTEREST PURCHASE MATURITY PAR CURRENT RATE DATE DATE VALUE PRINCIPAL 0.41% Varies Varies 0.41% Varies Varies 0.41% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - CDC Varies Varies Varies JuRL a 6 19,309,797.34 19, 309,797.34 12, 342, 648.36 12, 342,648.36 12,342, 648.36 ® STIMATED 1,764,330.36 1,764,330.36 BOOK MAR 1,764,330.36 VALUE VALUE 33,416,776.06 19, 309, 797.34 19, 309,797.34 19,309,797.34 19, 309,797.34 12, 342, 648.36 12, 342,648.36 12,342, 648.36 12,342, 648.36 1,764,330.36 1,764,330.36 1,764,330.36 1,764,330.36 33,416,776.06 33,416,776.06 33,416,776.06 33,416,776.06 3,853,847.49 3,853,847.49 3,853,847.49 3,853,847.49 967,013.58 967,013.58 967,013.58 967,013.58 $ 38,237,637.13 $ 38,237,637.13 4,820,861.07 $ 38,237,637.13 Total Investments $ 38,237,637.13 Cash City Checking 6,423,199.72 City Miscellaneous Cash 143,301.80 Comm. Develop. Comm. 901,812.55 Housing Authority 833,342.94 Financing Authority 0.00 Total Cash 8,301,657.01 Total Cash and Investments $ 46,539,294.14 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of May 2011 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by tt L06na Quijano Finance Director TO: Honorable Mayor & Members of the Cit C tcil FROM: Vijay Singhal, Chief Executive Officer DATE: July 06, 2011 SUBJECT: Proposed Recognitions by the Mayor and City Council. The miroose of this rernort is to seek annrox.al of the City Co'u'ncil of requests for I.aqueg proclamations and certificates; and to recap approved emergency requests. REQUESTS /RECAP The following requests for plaques and certificates were received: RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. Time /Date /Place of Date Needed Requested By List of Honorees Presentation Department of Roman Rodriguez, 12:00pm /June 16` Plaque Recreation & Farewell Plaque (13 yrs of Guadalajara Grill 06 -16 -11 Community Service) Services Mayor Lozano BPUSD Retirees for 8:00am /June 22 Plaques Walnut School Walnut School 06 -22 -11 Administration Golden State Care Center 1:00pm /June 27t Certificate 1758 N. Big Dalton Ave. 06 -27 -11 Baldwin Park Administration Superior Grocers Grand 8:45am /June 29t Plaque Opening Ceremony Superior Store 06 -29 -11 Councilmember Sing Fai and Perfect 7:00pm /July 30 th Certificates Monica Garcia Harmony Cultural Arts Performing Arts Center 07 -30 -11 Programs 4640 N. Maine Ave. RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. TO: FROM: DATE: M Jult, D ITEM NO. --'� CITY OF BALDWIN PARK AGENDA STAFF REPORT This report requests the City Council reject the Claims for Damages to Person Property received for filing against the City. i In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. Staff recommends City Council reject the claims of David Martinez and Margaret Sanchez and direct staff to send the appropriate notice • rejection to claimants. Attachment(s) Claim filed by: • Martinez, David DOL 06/08/2011 • Sanchez, Margaret DOL 12/31/2010 re CLAIM FOR DAMAGES I U PERSON ka rl. r- rx%j r- Ilz- r-% 1 1 INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS, 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED - NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 9112) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) Clerk S ^Official "Filing Stamp To: City of Baldwin Park 4, Claimant's Date of Birth (if a minor) I m ant C I jm F1, Name of Cl im ant 5. Claimant's Occupation tv 2. Home Address of Clai ant, 4:1 F-- 7M -- ( 6, Home Telephone Number 1 3. Business Address of Claimant 7. Business Telephone Number Name e an maddress t o y you desire r e n�oTi 'anyC 9. When did D�MA E or INJURY occur? J: r E: JURY O� ad in INJURY a I employees DAMAGE: v S City �e es involved � 10, N e of m Date: 0- 6_ Tim D e t Name Department m If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? ) p �CL C- 3q V] 1P f&� 9A A 12. Describe in detail how the DAMAGE or INJYRY occurred. 14. If physician was visited due to injury, include date of first visit and physician's 13. Were called? Yes [I No police or paramedics name, address and phone number: If yes, was a report filed? Yes 11 No' F-1 If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific – Use additional sheet if necessary) Ldbf -A LL-r C) A 15. List damages inc Urredto date? 16, Total amount of claim to date: $ Basis for Computation: Limited Civil Case: Efyes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim, does not exceed $25,000).) 17. Total amount of prospective damages: $ Basis f 0 rComputation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information. Name Address Phone Name Address— Phone 19, Signature gnature of Claimant or person filing on claimant's behalf: relationship to claimant and date: I hereby certify (or declare) Under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge. �sfi S gnature Rieia ti o n p I a i m a n t Printed Name Date Note: rrebelltdILIU11 Q1 d IdlJu t.icl III � 0 aU %JIIY k STATE OF CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL VEHICLE REPORT CHP 180 (Rev. 06-09) OPI 063 NOTE: CHP 180 IS FURNISHED TO ALL PEACE OFFICERS BY THE CALIFORNIA HIGHWAY PATROL REPORTING DEPARTMFN:C LOCATION CODE DATE /TIME OF REPORT NOTICE OF STORED VEHICLE FILE NO. DELIVERED PERSONALLY D k; - -z. -5 511 lTJ r- LOCATION TOWED I STOLEN FROM ODOMETER READING VIN CLEAR IN SVS? JYES ❑ No DATE ITIM DISPATCH NOTIFIED LOG N0. C LIC. CLEAR IN SVS? 1;ES NO n ("e- --[LTI C E N SE N Q�, Y E-4 R MAKE, MODEL BODY TYPE COLOR ONE I MONTH LYE/AR STATE ❑ A- ccc) I L6� _� 1" (AA4_ `TWO - I VEHICLE IDENTIFICATION NO. ENGINE NO. VALUATION BY 1:1 OFFICER DOWNER DO-300 [:1301-4000E] 4001, Els REGISTERED OWNER SAME AS RIO LEGAL OWNER F ❑ --- �N _F 54� t, C, ❑4 117-405' ❑ STORED IMPOUNDED ❑ RELEASED ❑ RECOVERED - VEHICLE! COMPONENT TOWINSQJ'STORA�YE CONCERN (NA E, ADDRESS, PHONE) STORAGE AUTHORITY I REASON V If, C'c p DRIVER LICENSE NO. I STATE A DATE IT] ME TOWED TO / STORED AT AIRBAG? DRIVEABLE? �;ES VIN SWITCHED' I[:] C P-w pi - '�(: --YES ❑ NO [] 1 ❑ 2 ❑ NO E] JUNK [:] UNK 6r 1:1 YES CONDITION YES NO ITEMS j YES NO ITEMS YES NO ITEMS YES NO TIRES /WHEELS CONDITI(?N WRECKED SEAT (FRONT) REGISTRATION CAMPER tt �FRONT LEFT FRONT RIGHT S BURNED HULK per 431(c) VC T& SIGNATURE OFFICER TAKING REPORT VVV SEAT (REAR) SUP, REGISTERED YE REQUIRED NOTICES SENT T S N No AND LEGAL OWNERS PER 22852 VC? I ALT. / GENERATOR WOSP N 114566 VESSEL AS LOAD 1180-006.frp RIGHT FRONT VANDALIZED RADIO I BATTERY E FIREARMS LEFT REAR ENG. / TRANS. STRIP TAPE DECK DIFFERENTIAL OTHER RIGHT REAR MISC. PARTS STRIP TAPES TRANSMISSION SPARE PARE A J A, i AUTOMATIC V BODY METAL STRIP ❑ OTHER RADIO Ic MANUAL 'P SURGICAL STRIP.L-3r431(b) VC IGNITION KEY SPECIAL WHEELS DATE RELEASE VEHICLE TO: GARAGE PRINCIPAL AGENT STOR VEHICLE (SIGNATURE) RIO OR AGENT AGENCY HOLD 22850.3 VC I TIC V NAME OF PERSON I AGENCY AUTHORIZING RELEASE I I.D. NO, DA CERTIFICATION: 1, THE A 17RSIGNIED, DO HEREBY CERTIFY THAT I AM LEGALL I I AUTHORIZED AND ENTITLED TO TAKE POSSESSION OF THE OV.,DE CRIISED VEHICLE, SIGNATURE OF PERSON AUTHOR ,OBSESSION ❑ STOLEN VEHICLE/ COMPONENT ❑ EMBEZZLED VE?HICLE 1/11C PLATE(S) REPORT DATE / TIME OF OCCURRENCE DATE /TIME REPORTED NAME OF REPORTING PARTY (RIP) DRIVER LICENSE NO. I STATE LAST DRIVER OF VEHICLE DATE IT] ME ADDRESS OF RIP TELEPHONE OF RIP SIGNATURE OF PERSON MAKING REPORT I CERTIFY OR DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF VALUE �El BILL OF LADING ATTACHED THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT. REMARKS [LIST PROPERTY, TOOLS, VEHICLE DAMAGE, ARRESTS1 DRIVER'S NAME ARRESTED I SECTION? YES NO FREPORTED BY CARGO / TYPE? o YES DI NO VALUE �El BILL OF LADING ATTACHED T� tt �FRONT EFT SIDE RIGHT S 17711 �REAR T& SIGNATURE OFFICER TAKING REPORT VVV I.D. NO. SUP, REGISTERED YE REQUIRED NOTICES SENT T S N No AND LEGAL OWNERS PER 22852 VC? I DATE WOSP N 114566 1180-006.frp CITY OF BALDWIN PARK 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 ceipt: 18568 arator: Patty J 15/2011 3:38:53 PM dICLE RELEASE -3Total K tal Due 3h ange Due HAVE A NICE DAY $144.24 $144.24 $0.00 $144,24 $200.00 $55.76 LD l,l I Y U17 MALUW- 0 NJIA 14403 E. Pacific ;'Avenue . Baldwin Park, CAA`1-7 o' 62%-960-4011 JAN%J AECEIPT DATE FEE— RECEIVED FROM V' it 7 2 / 7 � PURPOSE— ISSUED BY THIS RECEIPT WHEN VALIDATED BECOMES A PART OF THE RECORDS OF THE CITY OF BALDWIN PARK 4 1. 1 ° VERBAL . NOTICE BY PEACE OFFICER,, �yq A Public Se rte Agency 3 1 0 DMV OR.'i000RT EM.LOYE'E ; (SEE OVER FOR INSTRUCTIONS) 2. DRIVER' LICENSE N�U,,rMB lir 72: 3. .ADDRESS { E € I E- NEW ADDRESS PLEASE CHECWHERE ❑ C STATE' _ZIP CODE, .15 A. DATEOF$IRTH (M DAY, YR.) aJb, 5. ACTION TAKEN 6 "- EFFECTIVE' DATE 7 Mp, .' DAY ' YR: T :` VEHICLE CODE AUTHORITY SECTION X Suspended' Revoked, ❑ Suspended Revoked �. ❑ Suspended: El Revoked �. The a r ve nagd person was' advised by; 8. SIG E TITLE OR BADGE NO. X Z AGE NC j �DA l� A d I - v C� % STAT _. l C —�'iF G- that the above actiorlw'as taken agains ±'his /her'driVing privilege under the autnorit Section of the California Vehicle Codeindicated. That person understands that driving a :. motor vehicle is not permitted until official notification of reinstatement is received from the Department of Motor Vehicles. La persona entiende que no se le permite ,manel.ar vehiculos motorizados hasta que reciba del Departament de Vehiculos,Motorizados notification oficiah I de rejnstalacion tle la licghoia. . 9. SI NATURE OF ERSON1SE VE ; pORTANT: Please obtain any "suspended or re Dked driver' icense and forward to the Department of Motor: Vehicles pursuant to the; authority set forth in Sections 4460 'and 13550, California Vehicle Code.' 10. WAS UNEXPIRED LICENSE CONFISCATED ?,' Yes, please enclose the license ❑ No, please explain: i Mail to. .Department of. Motot- Vehicles' P.G. Box 942890 Sacramento; CA 94290 -0001 "- FOR OPEN OUPT USE ONLY DOCKET NO. SECTION VIOLATED WITNESS DATE COURT CODE DISTRIBUTION: iNhite —DMV Canary— Peace:Officer /Court Employee Pink— Driver DL 310 (REV. 6/95) OSa 9e 107131 -, -' 4 1. 1 ® CITY OF BALDWIN PARK rai CLAIM FOR DAMAGES P - A , R , K TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF I THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING I • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED , NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) 4. Claimant's Date, f. h Pf a min .r City y 0 To: City of Baldwin Park 1 . To: of Claimant WF7 5, Clai,, ant's cupation 2, Home d?"ant —7 I N er Home Addr, 71—V 9/ t:� bVte,14A �1 Business Address of Claimant 7. Business Telephone Number Business A, xk —Name 8, and address to which you desire notices or Qommunicationslt E�sV ent regarding this claim: 12 I X/, eJ 2 9. When did DAMAGE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: �e C_ , X0/6 Time: Name Department If claim is for Equitable Indemnity, give date claimant served with complaint: 11, Where did DADA Eor INJURY o ? L2 L 12. Describe in detail how the DAMAGE or INJURY occurred. 0 14. If ph was visited due to injury, include date of first visit and physician's 13. Were police or paramedics called? Yes No name, address and phone number: Tysician Y ❑ If yes, was a report filed? Yes El No F-I If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional sheet if necessary) 30 J IVC�Jl,� 14 15. List damages incurred to date? 16, Total amount of claim to date: Basis for Computation: Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. if it is over $10,000 no dollar amount but to whether the claim would be a limited civil case (total amount of claim, does not exceed $25,000),) shall be stated, you are required state 17. amount of prospective damages: $_ Basis for Computation: amount t Of prospective a 18. to DAMAGE or INJURY: List all persons and addresses of persons known to have information: 18 to DAMAGE Name Address Phone Nam e Name —Address--- Phone 19. S i a e of Claimant or p e r son I on claimant's Tbe alf, relationship to claimant a, - , ("date: /,J) rob certify (or declare under penalty perjury under the laws of the state of California that the i,,eg ing is true and correct to the best of my knowledge. ps�—J �N igna e Relationship to Claimant —Printed N Dat - - - . — 7n% .- f IV t,,reseniaii : on oy a iaitiu L;1cilin it, d iulully krtmal �"JkAG �1 SALD CITY OF BALDWI, 14403 E. Pacific�Av qwLjf-j, CA 91706 44 L9 29 JANU BE FI En � qPT tj DATE FEEA RECEIVED FROM 7 10 — 1-I cl 7/ PURPOSE Vim- �-,(C-le 2 A! ISSUED BY THIS RECEIPT WHEN VALIDATED BECOMES A PART OF THE RECORDS OF THE CITY OF BALDWIN PARK a m Ai NOTICE OFSTORED VEHICLE (22862 VP-- NOTE: CHIP 180 IS FURNISHED TO ALL PEACE OFFJCF�RqY THE CALIFORNIA HIGHWAY PATROL REPORTING DEPARTMENT ? LOCATION CODE DATE /TIME OF REPORT NOTICE OF STORED VEHICLE FILE NO. TOWED TO STORED AT J DJELIVERED PERSONALLY 11-111EAB E?: LOCATION TOWED STOLEN FROM ODOMETER READING VIN CLEAR IN 8VS?J:2-YES [:D NO DATE TIME DISPATCH NOTIFIED LOG NO. r> Yy Z',v!::::-- LIC. CLEAR IN SV ES NO f- YES YEAR' MAKE YES MOD�L ITEMS BOD'VTYPE COLOR LICENSE NO, Lj ONE MONTH /YEAR STATE TIRES / WHEELS 14 WRECKED '4� A VEHICLE IDENTIFICATION NO. CAMPER V0ALJXTIONBY-.QQF FI� C OWNER J BURNED HULK per 431(c) VC SEAT (REAR) ALT. / "GENERATOR a VEc"AsidW'. / 1 QER 0-3000301 -4000 I VANDALIZED — RADIO Y BATTE FIREOMS ,4001 REGISTERED OWNER TAPE DECK /rS LEGAL OWNER -4-r -/o DIFFERENTIA � : SAME AS RIO x j"J -A-.44- 477A-, 7 RIGHT REAR MISC. PARTS STRIP Jv ld TAPES -j L STORED IMPOUNDED R E LEASEW. El RECOVERED - VEHICLE`l COMPONENT TOWING I STORAGE CONCERN (NAME, ADDRESA PHONE) STORAGE AUTHORITY I REASON TOWED TO STORED AT IA IRBAG?' 11-111EAB E?: "'JITCHE -' fNO 1/1"Y ES F-1 NO 2 E] 1 �J] El JUNK 1-1 LINK E] YES FEYYES ❑ NO ❑ ,�W �,CONDI :CONDITION YES NO ITEMS YES NO!, ITEMS YES NO ITEMS` YES NO TIRES / WHEELS CONDITION WRECKED SEAT (FRONT) REGISTRATION \4 CAMPER LEFT FRONT BURNED HULK per 431(c) VC SEAT (REAR) ALT. / "GENERATOR a VEc"AsidW'. 1 RIGHT FRONT VANDALIZED — RADIO Y BATTE FIREOMS a. LEFT REAR ENG. I TRANS, STRIP r TAPE DECK /rS X DIFFERENTIA � : OTHER RIGHT REAR MISC. PARTS STRIP TAPES TRANSMISSION' SPARE BODY METAL STRIP OTHER RADIO AUTOMATIC HUB CAPS SURGICAL STRIP per 431(b) VC LL&4 IGNITION KEY MANUAL SPECIAL WHEELS d Fr RELEASE VEHICLE TO: F-] RIO OR AGENT" F AGENCY HOLD [] 22850.3 VC GA I bPlALlAqEN-T STOR -MG STORING VEHICLE (SIGNATURE) DATE TIME NAME OF PERSON /AGENCY AUTHORIZING RELEASE LD. NO. DATE CERTIFICAT)ON: 1, THE UNDERSIGNED, DO HEREBY CERTIFY THAT I AM LEGALLY AUTHORIZED AND ENTITLED TO TAKE POSSESSION OF THE ABOVE DESCRIBED VEHICLE!. SIGNATURE OF PERSON AUTHORIZING RELEASE SIGNATURE OF PERSON TAKING POSSESSION SEE REVERSE FOR INFORMATION 11 ROYAL COACHES AUTO BODY & TOW 01 /03/1 1 14827 RAMONA BLVD Baldwin Park CA 91706 (626) 960-1824 LOG 049221 lC# 109922 SCCS - RPP (REV. 01198) COPYRIGHT 1998 BUZZANCO COMPUTER CONSULTING SERVICE DATOW Software 562-426-2255 LICENSE —NUMBER — STATE DATE VEHICLE TOWED — LICENSE —EXPIRATiON DATE VEHICLE IDENTIFICATION NUMBER (VIN) VEHICLE 6HHE521 — CA — 12/31 /10 8038 DESCRIPTION 1A11 YEAR MODEL BODY TYPE ENGINE NUMBER (MOTORCYCLE ONLY) DODG 07 CALIBUR AUTHORITY I am the: (circle one.) Registered Owner Legal Owner Agent Acting for RO or LO NAME (PLEASE PRINT) TELEPHONE NUMBER DATE OF BIRTH ADDRESS DRIVER'S LICENSE NUMBER, STATE OF ISSUE AND EXPIRATION DATE IDENTITY OF PERSON CITY --STATE ZIP —SOCIAL SECURITY NUMBER RECEIVING PERSONAL EMPLOYER'S NAME(PLEASE PRINT) EMPLOYER'S TELEPHONE NUMBER PROPERTY ;ADDRESS— INSURANCE COMPANY I AGENT CITY STATE ZIP INSURANCE POLICY NUMBER LA i0o ITEMS RECEIVED BE ADVISED THE STATUTES OF THE CALIFORNIA VEHICLE CODE PROVIDE THAT: 0 Whenever the owner of a registered vehicle sells or transfers title or interest in the vehicle to another, the owner shall, within five calendar days, notify the department of the sale or transfer. ADVISORY a No person shall abandon a vehicle on any highway or upon public or private property. The registered owner is guilty of an infraction if the vehicle is not redeemed after impound. 0 The last registered owner of record is responsible for the cost of removal and disposition of an abandoned vehicle. 0 A tow truck operator has a claim against the registered owner of a vehicle that is processed for lien sale for the amount owed on the vehicle less the amount received from the lien sale. certify that / have received, and that / am legally entitled to take possession of, the items listed above I from above described vehicle and that the information hereon is true and correct. / also acknowledge that / have read and understand the Advisory printed above and that I have not been coerced into signing this document. / also agree to redeem this vehicle and pay the towing, storage and other fees that are due, or may become due, to the towing company that is in possession of the vehicle in a timely fashion, notwithstanding any insurance claim. / understand that if / do not redeem this vehicle, that it will be sold pursuant to the applicable California Vehicle Codes and /or California Civil Codes and that / will be CERTIFICATION responsible for the deficiency balance that may, and probably will, result from the Lien Sale. / understand that the storage charge will increase each day the vehicle remains unclaimed. / understand that the storage rate per calendar day for this vehicle is: $ 50.00 DATE REGISTERED OWNER'S OR LEGAL OWNER'S OR AGENT'S (ACTING FOR REGISTERED OR LEGAL OWNER) SIGNATURE X DATE WITNESSED BY x SCCS - RPP (REV. 01198) COPYRIGHT 1998 BUZZANCO COMPUTER CONSULTING SERVICE DATOW Software 562-426-2255 CITY OF BALDWIN PARK it I I .1 F,A,R,x JUL D6 ITEM No, Consent Calendar TO: Honorable Mayor and City Councilmembers FROM: Lili Hadsell, Chief of Police DATE: July 6, 2011 SUBJECT: PROFESSIONAL SERVICES CONTRACT FOR COLLECTION OF ALARM D FALSE ALARM PURPOSE The purpose of this report is to recommend an outside professional firm to implement, manage and collect fees pursuant Chapter 91 of the Baldwin Park Municipal Code relating to alarm systems, permits and fines for false alarms. BACKGROUND Between January 2005 and December 2010, the Baldwin Park Police Department has responded to 11,069 alarm calls. Over 82% of those alarms were false, costing taxpayers thousands of dollars in wasted police officer time and resources. That high false alarm rate is typical of what all law enforcement agencies experience throughout the United States. Each alarm response requires that two police officers respond; the duration of each alarm response is an average of 30 minutes. A time and motion study and current employee compensation established that false alarm responses cost the taxpayer approximately $100,000 in 2010. In May 2010, Chapter 91 of the Baldwin Park Municipal Code (BPMC) was amended to set forth regulations governing robbery and burglary alarm systems. That chapter of the BPMC sets regulations for the establishment of fees, permits requirements, and provides for punishment for violations of provisions of that chapter. Pursuant to the authority established by Chapter 91, the City Council adopted Resolution No. 2010 -017 setting the processing fees and fines related to robbery and burglary alarms systems operated within the City. The intent of the increased false alarm fees is to encourage alarm system operators and users to manage their alarm systems properly, in an effort to reduce the number of false alarm responses needed by the Police Department. The increased fees will serve as a deterrent. Alarm owners will understand the importance of maintaining their alarms in a responsible manner. DISCUSSION Currently neither the Police Department nor the City has a well established automated system to track false alarms and assist in ensuring the elements of the City's false alarm regulations are being applied to alarm system users and alarm company operators. That is a process that would entail the daily monitoring of false alarm responses by Police Department personnel, the identification of repeated false alarm responses and the issuance and monitoring of alarm user and alarm system permits. In addition, Chapter 91 calls for the mailing of notices to alarm system users and operators. Staff recommends the best solution is to award a contract to an outside firm that is experienced and qualified to implement and collect fees, and administer the procedures set forth in the Chapter 91. Public Safety Corporation (PSC) offers CryWolf, a patented fully integrated, false alarm administration system. Public Safety Corporation can implement a false alarm reduction program utilizing the existing Chapter 91. The service offered is a full service system to include an educational component, an alarm permit tracking system, a false alarm tracking system and a secure payment system for permits and fines related to false alarm responses by the police. Public Safety Corporation also offers: o Large client base of over 200 clients utilizing their false alarm system o Existing contracts with 24 local municipalities (including Arcadia, San Luis Obispo & Westminster) o Offers Microsoft.NET technology with on -line access to alarm, payment and registration information o Established and proven interface with existing police Spillman CAD /RMS system (same system used by BPPD) The execution of a contract with PSC will authorize PSC to commence with the billing and collection services as established in Chapter 91 and by that contract. The fee paid to PSC would be based on the revenue actually collected from the fees and fines generated by the false alarm program. The City shall not incur any cost for this service, other than the fee paid from the collected fines and the early termination payment described below. The percentage share of the fees and fines will be based on the following: Range of Collections Based on Annual Collection Periods PSC % of Collections City % of Collections 0-$50,000 38% 62% $50,001- $100,000 28% 72% $100,001- and above 18% 82% The initial term of the contract with PSC would be 2 years, and automatically renewed for additional one -year periods, unless the City gives notice within 90 days prior to the then applicable termination date if it intends not to extend the contract. In addition, at any time the City may give 60 -days notice to terminate the contract without cause. If that termination notice is given within the first two years of the contract, then the City would be required to pay PSC $36,000 for start -up costs, in addition to any other amount due under the contract. Chapter 34 of the BPMC does not require competitive bidding or requests for proposals for the professional services discussed in this report, unless the Council directs that to be done. In this situation, we believe the City is best served by utilizing the results of review process already completed by the City of Oakland Park, Florida, as well as Arcadia, San Luis Obispo and Westminster. Also, not following a formal request for proposal process will allow for a timely implementation of the program and reduce the number of hours spent on this process by staff members. The city attorney has reviewed this report as to form and content. FISCAL IMPACT There will be a revenue enhancement to the general fund dependent on the number of Alarm Business Permit and Private Alarm System Permits issued and the amount of permit fees and false alarm response fines recovered. The fee increase serves two purposes - (1) the increase will help to offset Police Department response costs (2) will serve as a deterrent - reminding alarm owners to maintain their alarm systems responsibly. RECOMMENDATION It is recommended the City Council: 1. Award a professional services contract to PSC; and 2. Authorize the Chief Executive Officer sign an agreement substantially similar to the agreement attached to this staff report and authorize the Chief of Police, or her designee, to complete all other appropriate documentation to implement the program. ATTACHMENTS o Contract for false alarm billing and tracking services with Public Safety Corporation for CryWolf False Alarm Solutions o Outsource quote with Public Safety Corporation for CryWolf False Alarm Solutions CONTRACT FOR FALSE ALARM BILLING AND TRACKING SERVICES THIS CONTRACT FOR FALSE ALARM TRACKING AND BILLING SERVICES ("Contract") made and entered into this day of July, 2011, by and between the City of Baldwin Park, California, ("Baldwin Park" or "CITY") and Public Safety Corporation, a corporation of the State of Maryland with its principal offices located at 103 Paul Mellon Court' Waldorf, Maryland, 2O0O2 (the "C(]NTRACTOR"). VV|TNE8GETH: Whereas, the City Council of Baldwin Park have enacted an Chapter 91 of the Baldwin Park Municipal Code, 2s amended, relating tO Alarm Systems yAl@nnOrdin@nce'1; and Whereas, the goal of Baldwin Park is to encourage more responsible use of alarm systems and to reduce the number offalse alarms to which puWinsafety officers must r8Spond by accurately tracking false alarm instances and assessing fees and penalties as required by the A|ernn Ordinance; and Whereas, in its implementation uf the Alarm Ordinance, Baldwin Park io authorized to engage a third-party contractor to provide management of false alarms so persons and organizations using o|errn systems can be held accountable for false o|ornno through e system of fees and penalties; and Whereas, the CONTRACTOR created and markets the proprietary and patented (U.S. Patent No. 6.856.240\ software system oe||ed CnyVVo|+o (the ^8o0wora^). on integrated suite of software applications operating in a Windows-based environment, designed to assist false alarm reduction managers and planners in government agencies and industry in accessing information relevant to false alarms, and which has been developed at CONTRACTOR's private expense for the commercial marketplace and ie not iOthe public domain; and Whereas, the CONTRACTOR offers on interface between the CONTRACTOR'e 8oftvvone and 8|8rOl incident files extracted from the CITY'S Spi||no8O C/\D/911 System, which interface the CONTRACTOR has offered to provide to Baldwin Park; and, Whereas, the CONTRACTOR has offered to provide and manage false alarm tracking and billing services for Baldwin Park using its Software; and Whereas, Baldwin Park has accepted the CONTRACTOR'S offer and desires to engage the CONTRACTOR to perform the Alarm Management Services (the "Services") described in At8Chnn�niA�. and Whereas, the CONTRACTOR desires to accept such engagement. ' Page 1 of 10 Now, Therefore, the parties agree as follows: 1. Term. The term of this Contract shall commence upon the date first written above this Contract is made and entered into (the "Effective Date ") and unless terminated as herein provided shall exist and continue for an initial term of two (2) years. Baldwin Park shall have the right at its option to extend this Contract for additional periods of one (1) year each upon the same terms and conditions. The option shall be deemed exercised in each successive year unless written notice of termination with the CONTRACTOR is provided by Baldwin Park no later than ninety (90) days prior to the expiration of the then effective remaining term. 2. Contract Documents and Order of Precedence. The documents pertaining to this Contract consist of the following Attachments which are incorporated into this Contract by this reference: A. Attachment A, describes the Scope of Services to be provided by the CONTRACTOR and CITY'S operational responsibilities; and, Attachment B, Payment Terms. B. The Order of Precedence shall be as follows: (1) this Contract; (2) Attachment A; and, (3) Attachment B. 3. Alarm Management Scope of Services. A. The CONTRACTOR shall provide the Services in accordance with the Scope of Services described in Attachment A. B. The Scope of Services shall assist Baldwin Park in managing its Alarm Ordinance to include, without limitation, tracking of responsible persons (including individuals, businesses and government agencies) who use alarm systems, permitting of alarm businesses, registering of alarm systems, billing and notification of permit fees and false alarm fines in accordance with the Alarm Ordinance and at the direction and under the supervision of Baldwin Park's Alarm Administrator, maintenance of a database of persons who use alarm systems, tracking of false alarm occurrences, collection of processing and permit fees and administrative fines for violations, generating performance and outcome reports and assuring the availability to Baldwin Park of timely false alarm information, all as more specifically described in Attachment A -Scope of Services. 4. Software license. Baldwin Park shall be licensed and authorized to use the Software and any additional specific customization and development provided as part of the Services, all in accordance with Attachment A. The license shall cover all Software, including, without limitation, software interfaces and software modifications. The scope of the license is non - transferable and non- exclusive and is authorized by CONTRACTOR for use by Baldwin Park to access its false alarm information. 5. Duration of the Software License. Page 2 of 10 Baldwin Park shall have the right to use the Software in accordance with Attachment A for so long as the CONTRACTOR provides Services to Baldwin Park or in accordance with the Termination provisions in this Contract. This license shall apply for the duration of this Contract and any extensions provided for herein or agreed to in writing by the parties. In the event the business relationship with the CONTRACTOR is terminated or ended for any reason, Baldwin Park's license rights to use the Software shall likewise terminate except as provided for in this Contract, including Attachment B. 6. Modification of the Software. A. Modifications or adaptations of the Software shall be limited to creating or providing interfaces between the Software and Baldwin Park's computer systems required to import or export data in order to implement the Software. Software "customization" includes, without limitation, adaptations necessary to meet the requirements established by Baldwin Park for reasonable program, technical, and /or legislative changes. B. Baldwin Park shall retain a nonexclusive License to use the modified and /or "customized" interfaces with the Software, provided, however, the use of the original Software with such adaptations in any projects other than the management of the Alarm Ordinance shall be subject to additional compensation to the CONTRACTOR in an amount and subject to terms to be determined by the parties in writing prior to any such additional use. 7 . Protecting Confidential and Proprietary Information. The proprietary information of both parties, the CONTRACTOR and Baldwin Park, is and shall remain the valuable intellectual property of each respective party. Except as required by law, neither party shall disclose any such information to any third party for any reason without the express written consent of the other party and shall only use proprietary information for internal purposes to facilitate and assist the CONTRACTOR and Baldwin Park in the administration of the Alarm Ordinance. In addition, the parties shall provide reasonable safeguards to protect their respective software, hardware systems and data from unauthorized intrusion by third parties. Names, addresses, type of alarm, identification information of any alarm monitoring company, or identification information of any person cited under the Alarm Ordinance shall not be released, exhibited or sold to any third party by the CONTRACTOR. All data received hereunder shall be made a part of Baldwin Park's permanent records and files and preserved therein for a period in accordance with the requirements of law and Baldwin Park's rules and regulations. Baldwin Park will inform the CONTRACTOR of the required retention time in writing at the beginning of this Contract term and, in the event any or those requirements change, as soon as those changes are approved by the appropriate Federal, State or Baldwin Park agency. All alarm related data maintained by the CONTRACTOR shall remain the property of the CITY. If this Contract is terminated for any reason, then the CONTRACTOR shall provide such data to Baldwin Park on a timely basis in a mutually acceptable, electronic file format. 8 . Reproduction and Copyright. Page 3 of 10 A. The Software is protected under the Copyright and Patent laws of the United States, and as extended by treaty, with Canada. Baldwin Park may not copy, or knowingly allow anyone else to copy or otherwise reproduce, any part of the Software without the prior written consent of the CONTRACTOR, except to store and /or install a copy of the Software on a storage device, such as a network server, used only to run the Software on other computers over an internal network and except for two copies for back -up or archive purposes. B. Baldwin Park may copy the licensed Software as necessary to its hard disks or other such storage medium to efficiently operate the Software on a Baldwin Park° single -user system, multiple -user system, or network. The Software shall be copied as a whole, and the use of the copies shall be governed by this Contract. All other copying is prohibited. • - Baldwin Park may not reverse engineer, decompile, or disassemble the Software. The Software is licensed as a single product. Its component parts may not be separated. # . MT M MITI •- Baldwin Park shall assure the CONTRACTOR'S notices of intellectual property (e.g., patent, trademark, and copyright notices) provided by CONTRACTOR, if any, shall remain visible on the Software when displayed electronically, or when output created by it is printed for distribution to persons or organizations outside the normal scope of the Alarm Ordinance. 11. Payment. Baldwin Park shall pay the CONTRACTOR for the Services satisfactorily performed, in accordance with Attachment B ( "Payment Terms "). Baldwin Park is a public entity and all financial obligations extending beyond the current fiscal year are subject to funds being budgeted and appropriated therefore. 12. Collection of Fees and Fines. CONTRACTOR will use all reasonable methods to collect delinquent amounts for the CITY in accordance with a pre- defined Collection Plan to be developed and mutually agreed upon by the CITY and CONTRACTOR. Baldwin Park shall support the CONTRACTOR'S collection of false alarm fees and fines in accordance with the Collection Plan. If Baldwin Park directs CONTRACTOR to engage a third -party collection organization for delinquent amounts, then Baldwin Park shall ensure the necessary legislative and administrative procedures exist to delegate to the CONTRACTOR the authority to collect unpaid fees on behalf of Baldwin Park. If authorized by Baldwin Park, then delinquent amounts may be transferred by the CONTRACTOR to a CITY tax collection department in accordance with the Collection Plan. The collection of all fees and fines, net of any third -party collection costs, shall be shared by the parties as described in Attachment B. 13. Confidentiality of Baldwin Park False Alarm Data. Any false alarm collection data provided to the CONTRACTOR during the performance of the Services shall be used only in a manner consistent with this Contract, and no false alarm collection data shall be disclosed without the prior written consent of Baldwin Park. If such disclosure is compelled or required in any judicial or administrative proceeding, then the Page 4 of 10 CONTRACTOR shall, before disclosing such information, first notify Baldwin Park and give Baldwin Park an opportunity to object to the disclosure. In the event Baldwin Park objects to such disclosure, it shall notify the CONTRACTOR Baldwin Park will indemnify the CONTRACTOR for any costs and expense incurred, including, without limitation, the cost of reasonable attorney's fees expended in the defense of any action or proceeding, or relating to the refusal to disclose such information. 14. Baldwin Park Responsibilities. A. Baldwin Park shall cooperate with and assist the CONTRACTOR by providing management decisions affecting implementation of the Services within ten (10) business days after receipt of the CONTRACTOR'S written request for a decision, as well as providing personnel, information, approvals, and acceptances in accordance with a mutually- agreed Implementation Plan to be developed by the CONTRACTOR and Baldwin Park at the start of the Services. The Implementation Plan will define the detailed tasks and schedule necessary to achieve the following program target milestones: 1) Commence Services implementation activities on the Effective Date; 2) Begin collecting and processing alarm location information within sixty (60) days after the Effective Date; and 3) Begin processing false alarm activations within ninety (90) days after the Effective Date. The Implementation Plan shall be agreed to in writing by both parties and upon execution by both parties shall be incorporated into this Contract by reference. B. Baldwin Park shall provide the CONTRACTOR with CAD Records, any appeals records and other alarm incident information in accordance with the terms of a mutually- agreed implementation plan and in a mutually- agreed electronic format, as necessary and proper, to allow the CONTRACTOR to effectively provide the Services and enforce the Alarm Ordinance. 15. Baldwin Park Alarm Administrator. To facilitate effective communication between Baldwin Park and the CONTRACTOR, and in accordance with the Alarm Ordinance, Baldwin Park shall designate an Alarm Administrator. The Alarm Administrator shall have the power and authority to make decisions relating to the Services. A secondary Alarm Administrator will also be designated to act on behalf of the Alarm Administrator when the primary Alarm Administrator is unavailable. The primary and secondary Alarm Administrators shall be designated in writing by the Baldwin Park Police Chief. 16. Resolution of Disputes. A. Mediation. In the event of a dispute between the parties concerning any matter arising under this Contract, the parties shall proceed to good -faith mediation of the dispute. The mediation venue shall be within Baldwin Park's jurisdictional boundaries. The cost of mediation shall be shared equally. 17. Termination. Page 5 of 10 A. By Baldwin Park. Baldwin Park may terminate this Contract for any reason and at any time by giving at least sixty -days' (60- days') written notice to the CONTRACTOR of such termination and specifying the effective date thereof. If this Contract is terminated by Baldwin Park, then the CONTRACTOR shall be paid based on services already satisfactoriliy performed in accordance with Attachment B. The CONTRACTOR shall be liable to Baldwin Park for any damages sustained by Baldwin Park by virtue of any breach of this Contract by the CONTRACTOR. In addition to other remedies it may have in law or equity, Baldwin Park may withhold payments to the CONTRACTOR for the purpose of setoff until such time as the exact amount of damages due Baldwin Park from the CONTRACTOR is determined. B. Termination Within First Two Years. If this Contract is terminated by Baldwin Park during the first two years, for any reason other than breach by the CONTRACTOR, then the CONTRACTOR shall be entitled to receive amortized initial startup costs as specified in Attachment B, in addition to any Services fees owed the CONTRACTOR as described in Paragraph 18 — Rights upon Termination. C. By the CONTRACTOR for Cause. If Baldwin Park substantially changes the Alarm Ordinance by reducing or eliminating the system of alarm fees and fines collected through its administrative process, the CONTRACTOR shall provide thirty -days' (30- days') prior written notice the alarm fee or fine structure has not been maintained in accordance with this Contract. If enforcement procedures and /or collection obligations are not changed to the reasonable satisfaction of the CONTRACTOR, then the CONTRACTOR may terminate this Contract after a further thirty -day's (30- days') written notice to Baldwin Park. 18. Rights upon Termination. A. If the CONTRACTOR is entitled to terminate this Contract, then the CONTRACTOR shall offer Baldwin Park an option, which must be exercised within thirty (30) calendar days after the Notice of Termination, to purchase a conditional, uninterrupted, non- exclusive and non - transferable license to use the proprietary Software as necessary to support and administer the Alarm Ordinance conditional on the payment of initial and annual license and services fees at the CONTRACTOR'S then prevailing rates. B. If Baldwin Park terminates this Contract or if the CONTRACTOR terminates for cause, then Baldwin Park, in addition to payment of false alarm collections owed to the CONTRACTOR through the date of termination, shall undertake good faith efforts to collect any alarm fees and fines billed, but not yet collected, through the date of termination, in order to pay the CONTRACTOR, all amounts due the CONTRACTOR as a result of efforts engaged in by the CONTRACTOR on Baldwin Park's behalf. C. In the event either party terminates this agreement, the Contractor agrees all data collected under this agreement is part of Baldwin Park's permanent record and all data, including historical records under the required retention time will be provided to Baldwin Park in an agreed upon data format within forty -five (45) days after the termination date. 19. Indemnification. A. The CONTRACTOR shall indemnify, hold harmless, and defend Baldwin Park, its elected and appointed officials, employees, agents and successors in interest from all claims, damages, losses and expenses including reasonable attorney's fees (collectively, "Damage"), arising out of or resulting, directly or indirectly, from the CONTRACTOR's (or any of Page 6 of 10 the CONTRACTOR'S officers',.employees', representatives' or subcontractors') performance or breach of_this Contract; provided, that the CONTRACTOR'S obligations to indemnify and hold harmless shall only be to the extent Damages are caused by CONTRACTOR or its officers, employees, representatives or subcontractor. This hold harmless and indemnification provision shall in no way be limited by any financial responsibility or insurance requirements and shall survive the termination of this Contract. B. If Baldwin Park seeks protection from the CONTRACTOR pursuant to this Paragraph 19, then it shall promptly notify the CONTRACTOR of its discovery of any matter giving rise to Baldwin Park's claim. 20. Patent infringement. The CONTRACTOR shall indemnify Baldwin Park, its elected and appointed officials, officers, employees, agents, and successors in interest from and against all damages and expenses resulting from any infringement action brought against the CONTRACTOR, or against Baldwin Park to the extent that any such action is predicated on the use of CONTRACTOR's software, during the term of this Contract. This Hold Harmless and Indemnification provision shall in no way be limited by any financial responsibility or insurance and shall survive termination of this contract. 21. Insurance. The CONTRACTOR shall provide and maintain in full force and effect at no additional cost to Baldwin Park for the duration of this Contract commercial general liability insurance or comprehensive general liability insurance with a minimum limit of $1,000,000 per occurrence for bodily injury and damage to property including contractual liability, premises /operations, products /completed operations, independent CONTRACTORs, broad form property damage, and personal injury coverage and a minimum aggregate amount of $1,000,000 or commercial /comprehensive general liability insurance plus additional excess umbrella liability insurance to meet these limits. The CONTRACTOR agrees it shall add Baldwin Park, its elected and appointed officials, officers, employees, agents, and successors in interest to the CONTRACTOR's liability insurance policies as additional insureds and the CONTRACTOR'S insurance shall be primary and include an separation of insureds clause. The CONTRACTOR shall require its insurance carrier or agent to endorsement or provision to add or show proof these requirements have been satisfied. Before any work is initiated and before any invoices are paid for work performed under this Contract, the CONTRACTOR shall provide the City written proof of compliance with the above insurance requirements. A copy of a certificate or certificates of insurance completed by its insurance carrier or agent certifying that minimum insurance coverages as required above are in effect and the policy shall provide or be endorsed so the coverage will not be canceled or changed until thirty (30) days after written notice is given to Baldwin Park; provided, that if cancelation is due to non - payment of any premiums the notice period may be ten (10) days. The CONTRACTOR shall maintain, update, and renew the Certificate(s) for the term of this Contract and Baldwin Park may pay the outstanding premium from proceeds otherwise due to the CONTRACTOR. 22. Assignment. Page 7 of 10 This Contract shall not be assigned to any third party without prior written consent, which may be withheld in the sole and absolute discretion of either party. A change in ownership of the CONTRACTOR or a purchase of the majority of assets or stock of the CONTRACTOR by another company shall not be considered an assignment of this Contract; provided, that Baldwin Park is given written notice at least seventy -five (75) days prior to the effective date of the change in oweenship or purchase . 23. Attorney's Fees. If the parties or either of them employs an attorney to enforce by litigation in a court of competent jurisdiction, any of the provisions this Contract because of a disputed matter arising under this Contract, to assert damages for the breach of this Contract, or in order to obtain injunctive relief, then the prevailing party shall be entitled to recover reasonable attorney's fees, costs, charges, and any expenses expended or incurred. 24. Notices. Wherever under this Contact one party is required or permitted to give notice to the other, such notice shall be deemed given when delivered in hand or when mailed, by United States mail, certified, return receipt requested, postage prepaid, and addressed as follows: In the case of the CONTRACTOR: Public Safety Corporation 103 Paul Mellon Court Waldorf, Maryland 20602 Attention: Contract Administration In the case of Baldwin Park: City of Baldwin Park Police Department Attention: Police Chief 14403 E. Pacific Avenue Baldwin Park, CA 91706 25. Governing Law. The substantive laws of the State of California shall govern this Contract without regard to the law of conflicts. Venue shall be in the Superior Court of Los Angeles County, California. Such actions shall neither be commenced in nor removed to federal court. This section shall not apply to subsequent actions to enforce a judgment entered in actions heard pursuant to this section. 26. Severability. If any provision of this Contract is held invalid or otherwise unenforceable, then the enforceability of the remaining provisions shall not be impaired. 27. No Waiver. The failure by any party to exercise any right stated in this Contract shall not be deemed a waiver of the right. 28' Complete Agreement. This Contract when signed by both parties sets forth the entire understanding of the parties as to its subject matter, conditions and obligations and may not be modified except by further written agreement. 30. Independent Contractors, |n performing the work under this Contract, the CONTRACTOR acts oeonindependent CONTRACTOR and is solely responsible for necessary and adequate worker's compensation ineunance, personal injury and pnopertvdarnoge ineunanme, as well as errors and omissions insurance. The CONTRACTOR, as an independent CONTRACTOR, is obligated to pay federal and state income tax on moneys earned. The personnel employed by the CONTRACTOR are not and shall not become employees, agents or servants of Baldwin Park because of the performance of any work by this Contract. [Remainder of Page Intentionally Left Blank] Page 9 of 10 WHEREAS, the individuals representing the parties are both authorized and have executed this Contract effective as of on the date first written above. Attest by: Attest by: City Clerk City of Baldwin Park, California Public Safety Corporation M 0 Page 10 of 10 [Authorized Signing Officer] [Name and Title — please print] [Authorized Signing Officer] [Name and Title — please print] ATTACHMENT A Scope of Services The purpose of this Scope of Services is to describe the duties and responsibilities of the CONTRACTOR and Baldwin Park. CONTRACTOR Responsibilities The CONTRACTOR will be responsible for the daily operation of the false alarm program required for operation of the Alarm Ordinance (the "Alarm Program "). This will include, but may not be limited to: Initially importing electronically into the CONTRACTOR's Software (CryWolfo) database alarm business, alarm system location, responsibie party and other alarm data obtained from Baldwin Park and /or alarm companies, as authorized by Baldwin Park; 2. Updating alarm business, alarm system location and responsible party information and renewing permits and alarm registrations in accordance with the Alarm Ordinance. Updated information may be processed by mail, electronically and / or online; 3. Importing daily into the CONTRACTOR alarm billing system, false alarm incident data (in formats prescribed by the CONTRACTOR) extracted from the City's Spillman CAD /911 System 4. Creating and hosting a dedicated, secure (SSL encrypted) Alarm Program website for CITY citizens and businesses to obtain false alarm reduction educational information, review alarm ordinance and appeal requirements, access and update alarm account information, and pay alarm fees online if preferred; 5. Initializing, maintaining, securing and backing up Alarm Program databases including alarm business, alarm system location and incident data; alarm - related financial transactions and accounts receivable information. The CONTRACTOR shall comply with the provisions of the Alarm Ordinance, and update Alarm Program business rules to comply with any Alarm Ordinance changes; 6. Processing false alarm incident data, including the matching of false alarm incidents with the alarm system location database maintained by the CONTRACTOR; 7. Billing and corresponding with alarm businesses and alarm users in accordance with the Alarm Ordinance provisions. This will include but may not be limited to notifications of false alarms, invoices, and delinquent payment notices; 8. Providing Baldwin Park alarm users access to specific information on false alarm reduction and Alarm Ordinance requirements in initial false alarm notifications to alarm users. Initial notification to each alarm user will be made on the occasion of a false alarm event preceding the first chargeable (billable) false alarm; 9. Answering telephone inquiries from Baldwin Park alarm users that are placed to the Alarm Program toll -free customer service number established for Baldwin Park; Attachment A Page 1 of 3 10. Processing fee / penalty payments mailed to and deposited in an Baldwin Park approved bank lockbox and account, and received from other payment channels, e.g. online, as agreed on by the CONTRACTOR and Baldwin Park, and applying these payments to alarm accounts; 11. Supporting alarm hearings and appeals by notifying Baldwin Park of any such appeals, providing a CITY Alarm Program representative with documentation supporting noticing / billing decisions; and updating the system with the disposition of any hearing results; 12. Providing and maintaining computer equipment, software, mailing equipment and furniture at the CONTRACTOR Alarm Program processing facilities; 13. Providing the CITY secure (SSL encrypted), online, on- demand access to alarm management information and reports including, but not limited to, alarm account transaction history, alarm system information, and financial transactions /balances with format and content specified by the CryWolfo Alarm Management System and the designated Bank, and agreed on between Baldwin Park and CONTRACTOR; and, 14. Performing special collection functions as directed and authorized by the City of Baldwin Park more specifically described in Attachment B Delinquent Account Terms. The CONTRACTOR is responsible for all costs of carrying out the CONTRACTOR'S responsibilities, including, but not limited to, the costs of staff, facilities, equipment and consumable supplies. Only third -party bank and credit card fees (if any), thirdparty collection costs (if any), e.g. collection agency fee, will be shared by the parties according to Attachment B payment terms. Baldwin Park Responsibilities Appointing a Baldwin Park Alarm Administrator ( "Administrator ") who will be the primary point of contact between the CONTRACTOR and Baldwin Park. The Administrator is responsible for overseeing the CONTRACTOR's operation of the Alarm Program and accessing Alarm Program information, as needed, via the CONTRACTOR provided online access; 2. Notifying alarm companies of their responsibilities pursuant to the Alarm Ordinance through general public service announcements and media, and supporting the CONTRACTOR to ensure alarm companies comply with alarm system information requests. The CONTRACTOR support may include, but not be limited to, authorizing Alarm Program notifications to be made to alarm companies requesting alarm location information, and attending and hosting any alarm company meetings organized by the CONTRACTOR, if necessary; 3. Making any and all decisions about alarm call response, determining whether calls are false alarms, providing any on -scene communication of alarm related information to alarm users, and for documenting alarm related information within the Baldwin Park CAD /911 system; 4. Authorizing and cooperating with the CONTRACTOR to extract the false alarm incident data and transferring the data electronically to CONTRACTOR (via email or Contractor FTP site). Baldwin Park staff are also responsible for entering, or causing to be entered, into the CAD /911 System any alarm related information that Baldwin Park may choose to display to CAD /911 System operators through the CAD /911 System; Attachment A Page 2of 3 5. Scheduling, conducting and making appeal decisions for any false alarm hearings; 6. Conducting any general public education programs on false alarms; 7. Transferring any and all financial information from the ALARM Program generated alarm reports to other Baldwin Park financial systems, as needed, and; 8. Performing any and all activities deemed necessary and appropriate by the CITY to collect any delinquent amounts transferred by the CONTRACTOR to a CITY collection department if authorized and directed by the City in accordance with the predefined collection plan developed and mutually agreed upon by the City and Contractor as specifically described in Attachment B Delinquent Account Terms. 9. Payina Baldwin Park's costs of carrying out its responsibilities, including, but not limited to, the costs of CITY - staff, facilities, computer equipment and consumable supplies. Attachment A Page 3of 3 ■ll FA k i I . PAYMENT TERMS 1. Revenue Sharing Percentage For the provision of all Services and technology outlined in this Contract, the CONTRACTOR shall obtain payment exclusively from the revenues the CONTRACTOR helps generate. There shall be no upfront systems development, licensing, conversion, equipment, travel, support or other costs. The CONTRACTOR shall purchase, configure, install, and customize all systems and processes the CONTRACTOR requires to provide the Services described herein. The Revenue Sharing schedule is as follows: CONTRACTOR's Percentage Share Range of Collections Based on Annual Collection Periods % Collections 0-$50,000 38% $50,001- $100,000 28% $100,001- and above 18% Only bank fees, citizen refunds (if any), and credit card fees (if any) will be paid from gross collections before revenue sharing percentages are applied. The graduated percentages will be applied incrementally, e.g. $50,000 in annual collections would yield the following PSC revenue share: 38% of $50,000 + 28% of $50,000 + 18% of 100,000 or a total of $56,000 (28% on current fee structure). The only amounts that shall be paid or withheld from the total collected revenue and subtracted from the total collected revenue before the revenue sharing percentages are applied are: 1. Alarm user overpayments. Any overpayments will be held until applied to alarm charges or refunded, as directed by Baldwin Park; 2. Bank fees charged by a Baldwin Park - approved bank; 3. Special mailing costs, if any, in excess of U.S. Post Office first class rates; and, 4. Third -party credit card processing or collection agency charges, if any. The percentages are based on several assumptions over which the CONTRACTOR has little or no control: • The Alarm Ordinance fee and fine schedules remain at levels equal to or greater than at the Effective Date; • Baldwin Park adopts a fair, but firm approach to granting appeals and • Baldwin Park actively supports enforcement of the Alarm Ordinance, including support of reasonable measures to collect all amounts due in accordance with the Ordinance. Payment Terms Baldwin Park and the CONTRACTOR agree as follows: 1. All false alarm related fee and fine collections from any payment method, including, but not limited to, bank lockbox and online credit card, shall be deposited, as soon as Attachment B Page 1 of 2 practical, in a False Alarm Bank Account ( "False Alarm Account ") to be established at the banking institution operating the lockbox service and, if possible, at the banking institution that the CITY uses for is municipal accounts; 2. Baldwin Park and the CONTRACTOR agree to maintain a positive balance of available funds ( "Minimum Balance ") at all times in the False Alarm Account; 3. At the beginning of each month, the CONTRACTOR will reconcile the alarm related deposits for the most recent completed month and report the same to Baldwin Park. Upon Baldwin Park's approval, Baldwin Park and the CONTRACTOR shall authorize and cause the issuance of electronic (ACH) transfers to Baldwin Park and to CONTRACTOR as follows: a . With regard to the transfer to the CONTRACTOR, the amount will be calculated for the CONTRACTOR based on the Revenue Share Table above. That amount, not to exceed 38% of the revenue collected during the preceding month, shall be transferred to a bank and account authorized by the CONTRACTOR; and, b . The remaining balance of the revenue collected during the preceding month (62 %), shall be transferred to a bank and CITY account specified by Baldwin Park. 4 . At the termination of this Contract, any remaining balance shall be transferred to the CONTRACTOR and to Baldwin Park on the same prorata basis. 5. Baldwin Park is a California public entity and all financial obligations extending beyond the current fiscal year are subject to funds being budgeted and appropriated therefore. Delinquent Account Terms The parties mutually agree the CONTRACTOR may perform special collection functions as directed and authorized by Baldwin Park. Such functions may include retaining a third -party collection agency, or transferring delinquent amounts meeting mutually agreeable delinquent specifications to a CITY collection department. If a CITY collection department is used, then CONTRACTOR must be notified by CITY in writing at least thrity (30) days prior to providing data to CITY for the transfer of those delinquent accounts to CITY collection department. If organizations other than Baldwin Park and the CONTRACTOR are retained to collect overdue amounts, then the parties will agree on the organization before they are contracted to provide services for CITY or the CONTRACTOR. The parties agree the collection costs of any approved third party shall be deducted from any third -party collections on a pro -rata basis as follows: the CONTRACTOR 38 %, Baldwin Park 62 %. The detailed process for treating delinquent accounts shall be described in a Collection Plan to be developed and mutually agreed upon by CITY and the CONTRACTOR.. Baldwin Park Payment Upon Early Termination (Per Paragraph 17B) If within the first two (2) years after the effective date of this Contract it is terminated by Baldwin Park for convenience under 17A, or is terminated by the CONTRACTOR for cause, as defined in Paragraph 17C, then the CONTRACTOR shall be due a one -time Program Termination fee, not to exceed $36,000.00, to reimburse CONTRACTOR for startup costs. That fee shall be in addition to any other amounts due CONTRACTOR under this Contract. The $36,000.00 shall be amortized (reduced) on a straight -line basis over the initial two year period. Attachment B Page 2of 2 1 Executive Summary ................................................................................................ ............................1 -1 1.1 CryWolf False Alarm Management System ................................................... ............................1 -1 1.2 Unparalleled Alarm Program Experience ...................................... ....................... ...................... 1 -1 1.2.1 Our Large and Very Satisfied Client Base ............................................... ............................1 -1 1.2.2 Our Extensive Technical Expertise ......................................................... ............................1 -2 1.2.3 Our Large and Experienced Staff ........................................................... ............................1 -3 1.3 Understanding the City's Requirements ........................................................ ............................1 -3 1.4 Our Approach to Meeting the City's Needs ................................................... ............................1 -3 1.5 What Makes Public Safety Corporation Uniquely Qualified? ........................ ............................1 -5 1.6 References ..................................................................................................... ............................1 -5 1.7 Compensation ................................................................................................ ............................1 -7 1.8 Mechanism for Revenue Collection and Transfer .......................................... ............................1 -9 City of Baldwin Park, CA Section 1 False Alarm Administration SOW and Quote 05/31/11 Executive Summary Public Safety Corporation (PSC) is pleased to have the opportunity to submit this quote for the City of Baldwin Park, California ( "City ") to provide False Alarm Administration. PSC is committed to providing the City of Baldwin Park with a superior solution that meets all of its customer service, data processing, and information management needs. For eleven years, PSC has provided false alarm solutions to local governments across the country. Our solutions have been chosen by more than 200 agencies supporting more than 450 cities, counties and other municipalities throughout the United States and Canada. In every case, PSC technology and services have helped agencies reduce false alarms, increase collections, and improve false alarm processing. PSC is the leading provider of false alarm solutions —we know and understand the business of false alarms. No other company has the extensive qualifications, experience, and track record of false alarm management performance demonstrated by PSC. Our unique experience, especially with multiple agencies in California, helps ensure the program's operational success. 1.1 CryWolf False Alarm Management System Integral to our proposed solution is CryWolf, our unique, patented fully integrated, false alarm administration system. CryWolf leads the industry in system functionality, number of agencies served, and adaptability to agency business rules and alarm ordinance provisions. CryWolf is built with the latest Microsoft .NET technology which supports highly tailorable alarm related forms and letters; web -based transfer of alarm data to and from CAD; secure, online access to alarm information; built -in tools for validating addresses; and extensive web -based registration, payment, and other functions. Because CryWolf is our patented technology; we can assure the City of Baldwin Park that the system will continue to support responsive, state -of- the -art false alarm administration services throughout the life of the contract. 1.2 Unparalleled Alarm Program Experience PSC provides the City of Baldwin Park unparalleled experience to implement and manage the tasks required for a highly effective false alarm reduction program. Our demonstrated experience ensures contract success and citizen acceptance of the City's program. 1.2.1 Our Large and Very Satisfied Client Base Our CryWolf system and services has helped hundreds of agencies reduce false alarms and increase operational efficiencies. Our clients range in population up to 4,000,000 and process as many as 100,000 false alarms annually. Among the 200 city and county alarm programs supported by CryWolf we have several clients in California including, San Luis Obispo, CA; Arcadia, CA; Santa Barbara, CA; City of Sacramento, CA, County of Sacramento, CA; Madera, CA; Vacaville, CA; Riverside, CA; Glendora, CA; Monterey County, CA; Fresno County, CA; Pomona, CA; Fairfield, CA; Pleasant Hill, CA; Vallejo, CA; Westminster, CA; Bell, CA; Roseville, CA and City of Los Angeles CA. We provide comprehensive alarm program administration services on a "self- funded" basis to more than 40 agencies with functionality similar to that requested by the City of Baldwin Park, including San Luis Obispo, CA; Arcadia, CA; Westminster, CA; Bell, CA; Vallejo, CA; Roseville, CA; Baltimore, MD; ©2011 Public Safety Corporation 1 -1 (D Section 1 City of Baldwin Park, CA SOW and Quote 05/31/11 False Alarm Administration Charlotte, NC; Cobb County, GA; Douglas County, CO; Jefferson County, KY; Larimer County, CO; Louisville, KY; Mecklenburg County, NC; New Castle County, DE; Spokane, WA; Wilmington, DE; and Wichita, KS. Additionally, our large client base drives a robust system enhancement program that results in many new features and functions being added to the CryWolf solutions. All clients receive these updates at no additional cost. Our solution ensures the City that CryWolf will keep up with technical and programmatic advances over the life of the contract. 1.2.2 Our Extensive Technical Expertise Our many clients also demonstrate our ability to successfully meet the City's technical requirements. This relevant technical experience greatly minimizes project risk and implementation time. Our technology is already used to track alarm system permits, bill and collect false alarm penalties, and administer alarm awareness classes throughout the country. In addition, we have implemented the web -based alarm management functions required by the City for dozens of agencies. The following paragraphs highlight our especially relevant technical experience providing false alarm administration services. ALARM DATA CONVERSION: PSC has extensive experience converting /importing alarm permit data from existing alarm databases to the CryWolf system to accelerate program startup time. We have converted alarm data for more than 175 agencies with databases containing as many as 4,000,000 records. For example we imported 7,000 permits in Vancouver, WA when installing our alarm administration system. In Charlotte, NC; we helped transition the City to new alarm administration services by successfully converting 120,000 alarm locations in less than 45 days without losing any program revenue. TRANSFER OF ALARM DATA FROM CAD SYSTEMS: PSC has more experience transferring alarm data to and from CAD systems than any other company. We have installed CAD interfaces in over 185 jurisdictions involving more than 25 different CAD vendors. BILLING ALARM COMPANIES FOR ALARM PERMIT FEES: PSC has experience in multiple jurisdictions with the City s Alarm Ordinance provision that new and renewal alarm system permit fees be collected by alarm Installation companies or alarm agreement holding companies. Implementing this provision requires both specialized administrative system capabilities and alarm processing staff knowledge to simultaneously hold alarm users accountable for obtaining permits and alarm companies accountable for paying for those permits. For example, bills to alarm companies must itemize all alarm user customers for which each alarm company is responsible, and collections must be reconciled to alarm company bills and the underlying alarm user accounts. Often, adjustments must be made to company bills and reconciled for new and lost alarm user customers. SECURE ONLINE ALARM ENFORCEMENT FUNCTIONS: PSC provides secure, online, web -based alarm management functions for more than 75 agencies. This includes online access for citizens and businesses to review alarm program requirements, register and renew alarm system permits, update alarm system information, pay alarm fees and fines, and attend alarm awareness classes. Our online functions also include access to alarm companies to review information about their alarm customers. In addition, PSC has developed extensive online capability for the City to access the alarm billing and tracking database, search and review accounts, and access numerous financial and statistical reports. All CryWolf web -based pages are secured by 128 -bit encrypted (SSL certified) access. Q__ 1 -2 ©2011 Public Safety Corporation City of Baldwin Park, CA Section 1 False Alarm Administration SOW and Quote 05/31/11 AUTOMATED EMAIL ALERTS: Used by alarm program managers to receive key program metrics via handheld devices 1.2.3 Our Large and Experienced Staff Our alarm administration services staff has more than 40 years of alarm processing experience. PSC personnel have proven experience in the design, development, testing, training, implementation, and operation of false alarm administration programs. This project will have the support of individuals with extensive knowledge of law enforcement operations, government processes, software engineering, project management, and customer service. Our proposed Project Manager is a retired police Commander who has helped implement more than 200 false alarm reduction programs. Our financial oversight is provided by an in -house certified public accountant. Customer service is paramount in all of our interactions with clients, and their citizens and businesses. Our proposed alarm billing and customer services are provided 100% by PSC employees. Even our administrative system and the related technical support are controlled 100% by PSC. We continually strive to extend our national reputation for responsive, high - quality customer support. Our large, well- trained services staff is supported by the latest systems and administrative processes. We also have the technical infrastructure necessary to keep City alarm data secure and confidential. 1.3 Understanding the City's Requirements In most areas of the country, law enforcement resources are unfortunately scarce. When combined with the increased demand for services created by the unique needs of communities such as the City of Baldwin Park, governments continually ask police departments to do more with less. In this context, non - critical calls for service, such as false alarms, decrease the amount of time officers spend responding to true emergencies and reduce the staff available to proactively prevent crime from occurring. The number of false alarms law enforcement responds to has increased in recent years. The City of Baldwin Park estimates that it responds to approximately 1700 false alarms annually and anticipates that this volume will continue to increase. The City has long recognized the impact that false alarms have on law enforcement resources and has approved a new alarm ordinance. The implementation of a false alarm administration service marks another important step in this process allowing the City to update and enhance its ability to reduce false alarms. 1.4 Our Approach to Meeting the City' s Needs PSC has a long, successful track record of helping cities and counties to reduce false alarms, increase service levels, expand the use of innovative technologies, and increase revenue collections. PSC will provide the City of Baldwin Park with a solution that meets all of its noticing, tracking, and customer service requirements. And, we will provide this solution at no financial risk to the City. PSC will obtain payment exclusively from the revenue we help generate. There are no upfront systems development, licensing, conversion, or equipment costs. PSC will purchase, configure, install, and customize everything needed to administer the City's False Alarm Administration program. Based on our experience, we are confident that our proposed solution will generate higher collections and reduce false alarms for the City of Baldwin Park. ©2011 Public Safety Corporation 1 -3 (D Section 1 SOW and Quote 05/31/11 City of Baldwin Park, CA False Alarm Administration The CryWolf solution includes the following core components: • RESPONSIVE, HIGH- QUALITY CITIZEN AND BUSINESS SUPPORT • ALARM PERMIT HOLDER AND ALARM BUSINESS TRACKING • SEAMLESS INTEGRATION WITH CAD AND OTHER SYSTEM INTERFACES • GENERATION AND MAILING OF FORMS, FALSE ALARM NOTICES AND VIOLATION INVOICES • DELINQUENT COLLECTION SERVICES • FLEXIBLE AND TIMELY ALARM INFORMATION AND MANAGEMENT REPORTS TO THE CITY • SUPPORT OF THE CITY ALARM HEARING AND APPEALS PROCESS In addition to these core services, PSC provides enhanced features which we originated for our false alarm arlminktratinn_ Tha fnllnwina arivanrari rmmnnnantc ara alraarly in niara fnr multinla rliPnte of comparable size to the City of Baldwin Park. SECURE CITY ACCESS ONLINE TO MANY TAILORABLE REPORTS: We will provide authorized City staff with direct inquiry and report generation capabilities via real -time, encrypted, Web -based connection to the alarm database. This approach is currently used by multiple CryWolf clients and provides the City flexible, secure, and timely access to information. DEDICATED MAILING ADDRESS AND TOLL -FREE CITIZEN SUPPORT LINE: Our alarm management process is designed to reliably separate the Baldwin Park correspondence and calls we receive from the activity of other alarm programs we administer to ensure only high - quality and personalized service to the City's citizens and businesses. Our support line is available Monday through Friday, Gam to 5pm Pacific Time. NEARBY PROGRAM REMITTANCE LOCKBOX: Our approach to processing payments is designed to ensure fast, reliable, and secure payment processing. We will work with the City to designate a mutually acceptable commercial bank lockbox for all mailed remittances. Our goal is to identify a remittance location that enhances payer confidence. INTERNET - BASED, FULLY - INTERACTIVE ALARM PERMIT UPDATING: When permit holders need to update their alarm system information, or want questions answered, they expect prompt access. PSC provides immediate response from our skilled customer service representatives (CSRs) during business hours. Our secure, online access allows alarm users to update their permit information without waiting to speak with a CSR. This online service is available on a 24/7 basis. INTERNET -BASED PAYMENT OF INVOICES: PSC can process false alarm payments over the Web. If desired by the City, we will integrate a real -time, "Pay -by -Web" system directly into a dedicated City of Baldwin Park alarm program website which we will host so that citizens can pay individual alarm invoices or the full balance owed at any time, day or night. ENHANCED ALARM DATA SECURITY: Alarm response services require the collection, maintenance, and communication of sensitive and highly confidential data about alarm locations. Understandably, businesses, citizens, security alarm companies, and city officials are concerned with unauthorized access to this information. PSC has the technical infrastructure required to ensure the highest levels of data security. This includes core network and DMZ server firewalls, private internal IP addresses, and real- Y. 1 -4 ©2011 Public Safety Corporation City of Baldwin Park, CA False Alarm Administration Section 1 SOW and Quote 05/31/11 time virus scanning of all data. CryWolf provides 128 -bit encrypted (Certified SSL) data transfer for all web functions. EXTENSIVE ADJUDICATION AND HEARING SUPPORT: Our service offering contains a fully integrated hearing and appeal system that allows the adjudication of any action for any account. CryWolf also generates various reports that document and support all billing, noticing, and status change decisions. 1.5 What Makes Public Safety Corporation Uniquely Qualified? PSC is proud to propose a comprehensive services solution to meet the City of Baldwin Park's false alarm administration needs. PSC is the only vendor that can provide the City the unique combination of proven false alarm administration experience, robust functionality, technical expertise, and no risk financing. In selecting PSC, the City of Baldwin Park will benefit from the following: -r.....I .............. .. .,.. .,...... 1:,J: -- L, -I - — .. I.,.....,. --I. -:--- a Inn a: �L A cn I VVUIVC YUdI J UAPUI ICI II.0 PI UVIUII I ,' IdIJC dld1 III JVIULIVI IJ LU GVV dSCI ILICJ su pp0I UI g more U la 'tJU jurisdictions ■ An alarm administrative solution that already supports all of the City's alarm ordinance provisions in many locations ■ Proven success in providing false alarm administration over the last six years to more than 40 clients. ■ Proven interfaces between CryWolf and 25 CAD systems ■ Successful conversions of alarm permit data from other databases to CryWolf in more than 175 cities and counties ■ A project team with extensive law enforcement backgrounds, technical expertise, alarm management experience, and a proposed Project Manager combining all of these qualifications in more than 200 false alarm reduction projects No other company can make these claims. 1.6 References References Supporting Outsource Alarm Management Services San Luis Obispo, CA Population: 50,000 False Alarm Administration Services since: September 2008 Interfaces: Spillman Technologies CAD /RMS ©2011 Public Safety Corporation 1 -5 0 Section 1 SOW and Quote 05131/11 City of Baldwin Park, CA False Alarm Administration Contact: PSC was awarded a contract to provide Alarm Administration Chris Staley Services to San Luis Obispo. This Program is currently being Lieutenant implemented. This Program is currently being implemented. We use 1042 Walnut St. a local commercial Bank (Bank of America) lockbox to receive all San Luis Obispo, CA 93401 correspondence and collect all fees and fines. Similar to the other Phone: (805) 781 -7142 programs indicated above, this program will also provide authorized cstaley @slocity.org San Luis Obispo managers secure, online access to data and reports. Arcadia, California Population: 55,000 False Alarm Administration Services since: August 2008 Interfaces: EIS CAD Contact: PSC provides complete alarm management services to the City of Sgt. Brian Ortiz Arcadia including annual alarm permits and false alarm ordinance Arcadia Police Department enforcement. We host a dedicated alarm program website for the 240 West Huntington Drive City and manage a local bank lockbox for all mailed payments. We Arcadia, CA 91066 also recently implemented an automated performance notification Phone: (626) 574 -5174 system (CryWolf Alert) that keeps authorized police department bortiz @ci.arcadia.ca.us managers informed of key false alarm enforcement results via automated email alerts. Spokane, Washington Population: 210,000 False Alarm Administration Services since: February 2006 Interfaces: Northrop Grumman (PRC) CAD Contact: PSC was awarded a contract to provide complete Alarm Lt. Glenn Winkey Administration Services to the Spokane, Washington. The program Spokane Police Dept. was fully operational in less than 60 days. We use a local Commercial 1620 N. Rebecca St. Bank (Sterling Bank) lockbox to collect all fees and fines. We also Spokane, WA 99217 imported about 10,000 alarm registrations electronically from alarm Office: (509) 532 -8922 companies and provide secure, online access to the alarm companies Fax: (509) 625 -4066 to register their own customer sites and to City personnel for data gwinkey @spokanepolice.org inquiry and report retrieval. In addition, we installed online (web - based) alarm registration, renewal and alarm school functions to make it easier for citizens to comply with the ordinance requirements. Larimer County, Colorado Population: 250,000 False Alarm Administration Services since: April 2006 Interfaces: Northrop Grumman (PRC) CAD �. 1 -6 @2011 Public Safety Corporation City of Baldwin Park, CA False Alarm Administration Contact: Major Bill Nelson Larimer County Sheriff's Office 2501 Midpoint Dr Fort Collins, CO 80525 Office: (970) 498 -5105 Fax: (970) 498 -9203 nelson @larimer.org 1.7 Compensation Section 1 SOW and Quote 05/31/11 In April 2006, PSC received a contract to provide Alarm Administration Services to Larimer County, Colorado. This program went live in less than 60 days. In order to start the program quickly, we imported initial alarm registrations electronically from alarm companies doing business in Colorado. The Larimer County Alarm Administrator accesses alarm program information from CryWolf using a dedicated, secure, website developed by PSC. Larimer County alarm users have online access to their accounts. Alarm companies can also access their customer information online. Larimer County has been using the CryWolf alarm management system with a Northrop Grumman CAD system since the program began. Alarm event data is transferred from the CAD system to CryWolf daily. We use a commercial bank iockbox located in Denver to collect all fees and fines. PSC has a track record of helping cities and counties increase their service levels, expand the use of current technologies, and increase revenue collections on a risk - free /revenue neutral basis. For the provision of all services and technology outlined in this quote, PSC proposes to obtain payment exclusively from the collected revenues PSC helps generate. There will be no upfront systems development, licensing, conversion, equipment, travel or other costs. PSC will purchase, configure, install, and customize everything PSC needs to provide the False Alarm Tracking and billing Services described in this quote. We understand that changes are being considered in the Alarm Ordinance, but have not yet been approved. Accordingly, we have estimated the potential program revenue based on several fee scenarios including current and proposed ordinance fee structures. We believe that the potential annual alarm revenue can exceed $110,000 with out any ordinance changes. Based on the potential range of revenue estimates, we recommend the following percentages which decrease as revenue increases during each annual period beginning on the date revenue is first collected. Under any fee schedule scenario, this graduated approach provides the City of Baldwin Park more control over the effective revenue share percentage and provides PSC additional incentive, i.e. higher average percentage, to reduce false alarms. PROPOSED PSC GRADUATED REVENUE SHARING PERCENTAGE ( %) Range of Collections Based on Annual Collection Periods % Collections 0-$50,000 38% $50,001- $100,000 28% @2011 Public Safety Corporation 1 -7' Section 1 City of Baldwin Park, CA SOW and Quote 05/31111 False Alarm Administration 1 $100,001- and above 118% 1 Only bank fees, citizen refunds (if any), and credit card fees (if any) will be paid from gross collections before revenue sharing percentages are applied. The graduated percentages will be applied incrementally, e.g. $50,000 in annual collections would yield the following PSC revenue share: 38% of $50,000 + 28% of $50,000 + 18% of 100,000 or a total of $56,000 (28% on current fee structure). This percentage is based on several assumptions: • The Ordinance fee /fine schedules remain in substantially the same form as was approved in the Ordinance provided to PSC on May, 2011; • The City applies a fair, but firm approach to appeals resulting in alarm fines being generally upheld on appeal; • The City actively supports enforcement of the Ordinance, including the proactive collection of all fine amounts owed. PSC proposes the following collection and payment transfer procedure which we have used successfully in many jurisdictions. • At the beginning of each month, PSC will reconcile all amounts collected during the previous month and provide the City of Baldwin Park with an invoice showing the fee calculation and supporting payment reconciliation. • Once the invoice is approved by the City, electronic transfers, e.g. ACH transfers, would be authorized to the City of Baldwin Park and to PSC for the proposed revenue share amounts. PSC is confident that the quoted solution will meet all of the City's requirements and help reduce the number of false alarm calls police officers respond to annually. We already have the necessary program components in place and have proven our proposed methodology in many agencies the size of the City of Baldwin Park, and larger. Accordingly, we can offer the City a quick and efficient program implementation where many activities can begin within 30 days of contract approval. We look forward to working with the City of Baldwin Park to successfully implement a new False Alarm Administration program and to help the City accomplish their program objectives while benefiting citizens, City staff, and the perception of City services. C-) 1 -8 ©2011 Public Safety Corporation City of Baldwin Park, CA Section 1 False Alarm Administration SOW and Quote 05/31/11 1.8 Mechanism for Revenue Collection and Transfer For the provision of all services and technology outlined in this proposal, PSC proposes to obtain payment exclusively from the collected revenues PSC helps generate. There will be no upfront systems development, licensing, conversion, equipment, travel or other costs. PSC will purchase, configure, install, and customize everything PSC needs to provide the False Alarm Reduction Program described in this proposal. PSC proposes the following collection and payment transfer procedure which we have used successfully in many jurisdictions. All alarm fee and fine collections mailed to the Alarm Program will be directed to either a commercial bank lockbox or to the City to be deposited in a dedicated false alarm bank account ("Alarm Account") to be established at a City approved commercial bank. Online and any walk -in payments will also be directed to the central false alarm account. • At the beginning of each month, PSC will reconcile all amounts deposited in the alarm account during the previous month and provide the City of Baldwin Park with an invoice showing the fee calculation and supporting bank reconciliation. The First Revenue Year shall begin when revenue collections begin. The only amounts that shall be paid from the total collected revenue and subtracted from the total collected revenue before the revenue sharing percentages are applied are: 1. Refunds, authorized in writing by Baldwin Park, of amounts paid to alarm users; 2. Bank fees charged by a Baldwin Park - approved bank; 3. Special mailing costs, if any, in excess of U.S. Post Office first class rates; and, 4. Third -party credit card processing charges, if any. • Once the invoice is approved by the City, the bank would be authorized to issue transfers, e.g. ACH transfers, to the City of Baldwin Park and to PSC for the proposed revenue share amounts. ©2011 Public Safety Corporation 1 -9 (D pill BALDWIN P A, R• K CITY OF BALDWIN PARK Consen CITY COUN01L AGENDA JUL Ob alendar SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2011!2012 PURPOSE This report seeks City Council approval for the police department to continue a contractual agreement, with the listed amendment, with All City Management Services (ACMS). The agreement is for the continued administration of school crossing guard services. BACKGROUND The City of Baldwin Park has been receiving crossing guard services through a contractual agreement with All City Management Services since FY 2005 -2006. The current contract expires on June 30, 2010. All City Management Services has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The amendment to the agreement is an increase of hourly wage from $12.66 per hour to $13.17 for guard service provided for the twenty (20) locations, as determined by the Police Department. There has not been an increase in the agreement since FY 2009/2010. Of the 25 contracts serviced by All City, our contract calls for the lowest rate even with the proposed rate increase. The cost of providing this service is not to exceed $190,649.00 for the term of the agreement. This agreement will expire on June 30, 2012. The city attorney has approved this contract as to form and content. FISCAL IMPACT There will be an additional impact to the general fund of $8345 with the hourly rate increase, which is a 4.5% increase. Funding for this agreement has already been included in the FY 11/12 budget. This line item is in Cost Center 100.30.350.51100.13200.2. RECOMMENDATION Staff recommends City Council: 1. Approve the FY 11/12 contract with All City Management Services for crossing guard services. 2. Authorize the Mayor to execute the agreement to continue contract services with All City Management Services. Amendment to agreement with All City Management Services for crossing guard services (two copies). 77 Amendment to Agreement between All City Management Services, Inc. and the City • Baldwin Park for providing School Crossing Guard Services The City of Baldwin Park hereinafter referred to as the "City", and All City Management Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter referred to as the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement": Item #1 The City and the Contractor agree to extend the term of the Amended Agreement for the 2011 - 2012 fiscal year beginning July 1, 22011 thru June 30, 2012. Item #16 The City agrees to pay the Contractor for services satisfactorily rendered pursuant to the Amended Agreement the sum of Thirteen Dollars and Seventeen Cents, ($13.17) per hour for guard service provided for the term of the Amended Agreement described in item #1, above. It is understood the cost of providing fourteen thousand four hundred and seventy-six (14,476) hours of service shall not exceed One-Hundred and Ninety Thousand, Six Hundred Forty-nine Dollars, ($190,649.00) for the term of the Amended Agreement described in item #1, above. The Contractor will invoice the City for services bi-weekly. Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amended Agreement between the City and the Contractor remain in effect. MA Signature Print Name and Title Date Attest: Deputy City Clerk Its Date May � / , 2011 Amendment to Agreement between All City Management Services, Inc. and the City of Baldwin Park for providing School Crossing Guard Services The City of Baldwin Park hereinafter referred to as the "City", and All City Management Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter referred to as the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement": item #1 The City and the Contractor agree to extend the term of the Amended Agreement for the 2011 - 2012 fiscal year beginning July 1, 2011 thru June 30, 2012. Item #16 The City agrees to pay the Contractor for services satisfactorily rendered pursuant to the Amended Agreement the sum of Thirteen Dollars and Seventeen Cents, ($13.17) per hour for guard service provided for the term of the Amended Agreement described in item #1, above. It is understood the cost of providing fourteen thousand four hundred and seventy-six (14,476) hours of service shall not exceed One-Hundred and Ninety Thousand, Six Hundred Forty-nine Dollars, ($190,649.00) for the term of the Amended Agreement described in item #1, above. The Contractor will invoice the City for services bi-weekly. Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amended Agreement between the City and the Contractor remain in effect. NBIZ�� M Its Date May 2/, 2011 TO: Honorable Mayor and Members of the City Counci FROM: Edwin "William" Galvez, Director of Public Works DATE: July 6, 2011 CITY COUNCIL AY ,,- [ ITEM AIR SUBJECT: ACCEPTANCE OF THE PROP 1B PHASE I CITYWIDE STREET IMPROVEMENTS PROJECT CONSTRUCTED BY COPP CONTRACTING, INC. AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION WEMMOM The purpose of this report is to provide an overview of the completed work and consider the project's acceptance, contract closeout, and authorization to record a Notice of Completion. :- 1 • Proposition 1 B funds were forwarded to the City of Baldwin Park in the amount of about $1.3 million. These funds were restricted funds for pre- approved uses and locations. In addition, the MTA has reporting requirements that must be fulfilled. Upon completion of this construction project, the City is eligible to receive an additional amount of about $1.2 million of Prop 1 B funds to perform a second phase of improvements. On October 6, 2010 the City Council awarded a construction contract to Copp Contracting, Inc. in the amount of $823,496 for the first phase of the Prop 1B improvements. Construction for Phase I started on January 10, 2011 and was completed on May 30, 2011. DISCUSSION The Phase I improvements consisted of coldmilling asphalt concrete pavement and constructing an asphalt concrete pavement overlay on Merced Avenue between Ramona Boulevard and Big Dalton Avenue, and on Baldwin Park Boulevard between Ramona Boulevard and Park Shadow Court; constructing a cape seal on Olive Street Notice of Completion for Prop 1B Phase I Citywide Street Improvements Project Page 2 of 3 July 6, 2011 between Baldwin Park Boulevard and Stewart Avenue; and installing speed humps at various locations adjacent to elementary schools. The project also included the installation of a fence along the median on Baldwin Park Boulevard across from Morgan Park for safety reasons. The fence encourages pedestrians to use the crosswalks at either end of the median and prevents illegal crossings that could result in accidents. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this project. The following table summarizes the expenses on this project: Available Funds Available Allocation of Prop 113 Funds $1,7300,000 =unds Authorized by City Council Construction Contract $823,496 Construction Contingency (5 %) $41,175 Total Funds Authorized $864,671 Project Expenditures Total Construction $864,666 Total Expenditures $864,666 The retention amount of $86,466.58 has not yet been paid to the contractor, but is included in the construction costs above. Unexpended funds will be carried over and available to the City for the Prop 1 B Phase II project, estimated to be constructed in Fall 2011. RECOMMENDATION It is recommended that the City Council: 1. Accept the construction improvements by Copp Contracting, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $86,466.58 in retention funds to Copp Contracting, Inc. upon expiration of the 35 -day lien period. ATTACHMENT Notice of Completion When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use Onl,. Attachment Notice is hereby given that the certain work of improvement known as: Prop 113 Phase I Citywide Street Improvements Project for the City of Baldwin Park was accepted by the City Council on: July 6, 2011. The work of improvement was performed and completed bv: Copp Contracting, Inc. on May 30, 2011: The undersigned, being duly sworn, is the Director of Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. CITY OF BALDWIN PARK go Date: Edwin "William" Galvez, P.E. Director of Public Works /City Engineer NOTARY PUBLIC CERTIFICATE STATE OF CALIFORNIA COUNTY OF LOS ANGELES On this day of ) SS ,20 before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature r W BALDW1N P - A - R, K TO: PIIRP[) -RF CITY OF BALDWIN PARK Honorable Mayor and Members of the City Council Edwin "William" Galvez, Director of Public Works July 6, 2011 1. APPROVE PLANS, - AND ESTIMATE FOR THE - -•- 1B PHASE 11 CITYWIDE STREET ACCEPTING IMPROVEMENTS PROJECT AND AUTHORIZE STAFF TO ADVERTISE IT FOR CONSTRUCTION BIDS, AND APPROVE A COMPANION RESOLUTION ••• FUNDS This report requests that the City Council consider the approval of the Plans, Specifications, and Engineer's estimate for the Proposition 1 B Phase I I Citywide Street Improvements Project, and authorize staff to advertise the project for construction bids, and also to request approval of a Resolution which would allow the City to receive additional Proposition 1 B funds in the amount of $1,206,344 from the State of California for use on pre- approved eligible street improvements. • r Proposition 1B funds were allocated to the City of Baldwin Park in the amount of $1,206,000 for a second phase of street improvements. This allocation of Prop 1 B funds is restricted for use on city streets and roads. The MTA must pre- approve the project scope and locations. A Resolution which serves to establish the City's commitment to performing the pre- approved work is required to be forwarded to the MTA so that the MTA may request the State Controllers Office to release the funds to the City, and this means that funds may be available prior to construction. This project also has funds available from a roll -over which is the balance remaining from first phase of the Prop 1 B improvements completed earlier this year. The amount remaining is $279,000. Therefore, the total amount available for this project is $1,485,000. Due to the State Budget crises and the State Gas Tax cash flow issues, it is important that the City request these funds as soon as possible so that the State does not have the option to take away or borrow local funds. Proposition 1 B Phase I I — Approve PS &E July 6, 2011 DISCUSSION Page 2of3 The Phase II improvements consist of resurfacing various streets and performing a variety of street repairs including concrete curbs and sidewalk and asphalt dig- outs. Other improvements include lane line traffic striping and miscellaneous repairs. A cape seal will be used to resurface streets using rubberized asphalt which will result in a thin overlay, and which should last over ten years. These streets will be re- striped using long lasting thermoplastic paint. A slurry seal will be used to resurface various residential streets. The list of streets planned to be resurfaced comprises about 90% of the costs. The locations have been pre- approved by the MTA, and are summarized as follows: Rubberized Cape Seal: Street From To Length (ft) Lanes Lane Miles Los Angeles Littlejohn (west CL) Park (east CL) 9,000 4 6.8 Puente SCL (Donaldale) Dalewood 2,800 4 2.1 Puente Merced Root 4,700 4 16 Olive Center Stewart 2,625 4 2.0 Olive Baldwin Park Maine 1,325 4 1.0 Root Puente ECL 1,875 2 0.7 Cloverleaf Perez Cul -de -Sac 2,700 2 1.0 Total Lane Miles 17.2 Slurry Seal: Street From To Length (ft) Lanes Lane Miles La Rica Olive Joanbridge 2,115 2 0.8 Walnut Olive Los Angeles 2,625 2 1.0 Gayhurst Nubia Arrow 1,370 2 0.5 Calmview Nubia Arrow 1,360 2 0.5 Lante Nubia Arrow 1,370 2 0.5 Syracuse Ramona Garvey 4,303 2 1.6 Total Lane Miles 5.0 Additional improvements include a list of citywide urgent concrete repairs to curb and gutter, sidewalk, and wheel chair ramps that will be completed as part of this project to take apply advantageous unit prices from larger scale projects. The attached Resolution includes the resurfacing improvements listed above. The project's design has been reviewed by staff for constructability. It is anticipated that the advertising will take place over a four week time period. The Notice Inviting Bids is shown in the attachment along with the project location map. Upon opening the bids, staff will analyze them and recommend to the City Council consideration of awarding a construction contract. The following is a project timeline: Proposition 1 B Phase I I — Approve PS &E July 6, 2011 Proiect Milestone Date Approve PS &E & Authorize Advertising ... ...........................July 6, 2011 Advertise Bids ............ ............................... ...........................July 7, 2011 Open Bids ........................................ ............................... August 4, 2011 Award Construction Contract ......... ............................... August 17, 2011 Begin Construction ............................... ....................September19 2011 Construction Complete ..................... ....................... November 18, 2011 FISCAL IMPACT Page 3 of 3 There is no fiscal impact to the General Fund associated with this project. The engineer's construction cost estimate is $1,300,000. The following tables summarize the funds available and anticipated costs of the project: Once the project is near the completion, staff will recommend additional improvements to ensure expenditures are made which will maximize the funds allocated to the City. The Resolution's estimated costs are rounded up to ensure the city retains full grant proceeds in case an audit should question eligibility of certain expenditures. RECOMMENDATION Staff recommends that the City Council: 1. Approve the design (Plans, Specifications, and Engineer's Estimate - PS &E) for the Prop 1 B Phase II Citywide Street Improvements Project; 2. Authorize staff to advertise the project for construction bids, and 3. Approve the attached Resolution which validates and allows rollover of $279,000 into this project and will trigger the City receiving a new allocation of $1,206,000. ATTACHMENTS 1. Notice Inviting Bids 2. Project Location Map 3. Resolution 2011 -026 ATTACHMENT 1 PROP 1 B CITY WIDE STREET IMPROVEMENTS PROJECT - PHASE II IN THE CITY OF BALDWIN PARK PUBLIC NOTICE IS HEREBY GIVEN that the City of BALDWIN PARK as AGENCY, invites sealed bids for the above stated project and will receive such bids in the office of the City Engineer, at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 a.m. on August 4, 2011 at which time they will be publicly opened. One set of the Bid and Contract Documents will be provided by the City of Baldwin Park Public Works Department at the address above to bidders at a cost of $10.00. The City will mail the Documents to bidder for an additional cost of $10.00. Mail the request for Bid and Contract Documents, with payment, to the address above. The general nature of work involves miscellaneous concrete repairs, asphalt repairs, and the application of 17 lane miles of rubberized cape seal and 5 lane miles of slurry seal throughout the City. The construction cost is estimated to be $1,300,000. There is no pre -bid meeting for this project. At the time of the contract award, the Contractor shall possess California Contractor License Class "A" or "C12 ". For questions regarding this project contact Carlos Aguirre at (626) 960 -4011 x115, or by e -mail at CAguirre @BaldwinPark.com. Ex Prop I B - Phase 11 ATTACHMENT 2 City Wide Street Improvements rnE RESOLUTION NO. 2011-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ACCEPTING SUPPLEMENTARY PROPOSITION 1B FUNDS FROM THE STATE OF CALIFORNIA FOR USE ON ELIGIBLE IMPROVEMENT PROJECTS WITHIN THE CITY OF BALDWIN PARK. WHEREAS, Proposition 1B provided $19.925 billion in bond funds for a variety of transportation priorities, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities; and WHEREAS, An additional $187 million has been designated to cities and counties from the Proposition 41B bonds in FY 2008-2009 under AB 88 as a Budget Trailer Bill; and WHEREAS, Proposition 1B fund allocations are based on city and county population resulting in the City of Baldwin Park anticipating the receipt of $1,206,344.19 from the California State Department of Finance; and WHEREAS, The State Department of Finance (DOF) is making these funds available to cities on a first-come, first served basis; and WHEREAS, the City of Baldwin Park must expend Proposition 1B funds before June 30, 2012 or risk losing the funds. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City Council approves the List of Projects eligible to expend Proposition 1 B funds shown in EXHIBIT A. SECTION 3. That the Chief Executive Officer be authorized to execute State related documents that may facilitate receiving Proposition 1 B funds by the City of Baldwin Park. PASSED, APPROVED, AND ADOPTED this 6th day of July, 2011. MANUELLOZANO MAYOR Resolution 2011 -000 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK 1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2011-026 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 6, 2011 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: A �e�r—k [�� J�01 1K I'll— R A EMBEr" /-\ 0 0 r- 114 1. U U IN U I Ivi r- r- MO. ABSTAIN: COUNCIL MEMBERS: LAURA M. NIETO, CIVIC DEPUTY CITY CLERK List of Projects Eligible to Expend Proposition 113 Funds (Resolution 2011 -026) Roadway and Street Improvements Use of Phase 1 Funds from FY ZUUS /zUUV tsaiance carry -over ESTIMATED TYPE / LOCATION COST 1. Resurface Various City Streets The work will included sidewalks, cub and gutters, cross - gutters, resurfacing with a rubberized cape seal, and traffic safety devices $300,000 Rubberized Cape Seal: Street From To L (ft) Los Angeles Littlejohn Park 9,000 Total Funds Requested for Approval $300,000 Roadway and Street Improvements Use of Phase 2 Funds ESTIMATED TYPE / LOCATION COST 1. Resurface Various City Streets The work will included sidewalks, cub and gutters, cross - gutters, resurfacing with a rubberized cape seal, and traffic safety devices $850,000 Rubberized Cape Seal: Street From To L (ft) Puente SCL (Donaldale) Dalewood 2,800 Puente Merced Root 4,700 Olive Center Stewart 2,625 Olive Baldwin Park Maine 1,325 Root Puente ECL 1,875 Cloverleaf Perez Cul -de -Sac 2,700 2. Rehabilitate Various City Streets The work will included sidewalks, curb and gutters, cross - gutters, rejuvenating with slurry seal, and applying traffic safety devices $350,000 Slurry Seal: Street From To L (ft) La Rica Olive Joanbridge 2,115 Walnut Olive Los Angeles 2,625 Gayhurst Nubia Arrow 1,370 Calmview Nubia Arrow 1,360 Lante Nubia Arrow 1,370 Syracuse Ramona Garvey 4,303 Total Funds Requested for Approval $1,200,000 Q IL Zell' • I YyaRT SUBJECT: Certification of Community Housing Development Organization's (CHDO's) and Approval • Affordable Housing Agreements The purpose is to request that the City Council: I : a .0 0 9 fib , On June 4, 2008, the City Council approved the certification of non-profit affordable housing developers LINC Housing, Immanuel Housing Inc. (formally Immanuel House of Hope), and TELACLI as CHDO'S for the City of Baldwin Park. The agreements with each CHD• required that the CHDO secure adequate funding for completion • project and acquire a property, providing construction management and post construction -ME= CHDO Staff Report July 6, 2011 Through perseverance and continued desire to partner with the City, Immanuel Housing Inc. identified a site located at 13651 Los Angeles Street, Baldwin Park that met the goals and objectives • the Housing Study. On June 3, 2009, the City Council approved a purchase agreement for this site and a Memorandum of Understanding was entered into with the San Gabriel Valley Conservation Corp for the rehabilitation aspect of the project. Because the Conservation Corp is a youth training program, the amount of time needed for the rehabilitation to be completed is much greater than if a contractor was completing the project. Therefore, rehabilitation continues at this site. The amount • funds committed under this agreement was $540,000. HOME Funds and CHDO Requirements In accordance with HUD regulations, HOME funds must be committed to a site specific project in two years and expend in five years. Site specific requirements are not necessary for projects to be completed under an agreement with CHDO's. Currently, the City has a balance of $660,000 at risk of recapture from HUD if not committed to a site specific project or through a CHDO agreement by July 31, 2011. In an effort to meet the commitment requirement, with approval by the City Council in May 2011, under the FY 2011-2012 CDBG and HOME Annual Action Plan, the City allocated $1.6 million for the purpose of the creation of an acquisition, rehabilitation and/or new development of multi-family affordable housing projects. Staff met with a few affordable housing developers in hopes of identifying a site and entering into an Exclusive Negotiations Agreement (ENA). Unfortunately, an ENA was not possible before the commitment deadline. Therefore, to secure the funds from recapture by HUD yet remain within the intent of the HOME fund regulations and the approved proposed projects under the Annual Action Plan, staff recommends the HOME funds be committed to the City's CHDO, Immanuel Housing Inc. In detailing project specifics, the agreement will require the CHDO complete the following: ■ Receive approval from the City for a site and project within 90 days ■ Secure adequate additional funding for the completion of the project • Construction management • Tenant Screening and Application Intake • Post construction and on-going property management including resident services Cognizant of future commit and expenditure requirements, the agreement identifies specific timeframes which the CHDO must meet. Failure to meet the set timeframes will terminate the agreement and release the funds for reallocation to a more feasible project. There is no fiscal impact to the general funds. CHDO Staff Report July 6, 2011 Page 3 F" .4 *4 1 Coll q� -i r, WL I U-1, I I IQ 0 1 • F=- IM • UNIMI Ell THIS HOME FUND AGREEMENT ("this Agreement") is hereby entered into uaof July 6, 20ll,b» and between the CITY OF BAL0W0N PARK, u California municipal (dbo ^'Citv') and DMMAN|DE]L HOUSING, INC,, o California non-profit public benefit corporation RECITALS A. Developer is duly organized under the laws uf the State o[ California, which has experience iu the acquisition, dcvelopnoent`rehabi|itodonond operation o[ housing which ia affordable to persons of low- and moderutc-inoocnc. Developer has been designated by the City ae "Community Housing Development Organization," as that term is defined in24[FIlg2.2("CH[}0`). B. City ino municipal corporation currently has available and uncommitted One Million Three Hundred Fifty Thousand Dollars ($1,350,000.00) from the United States Department uf Housing and Urban Development ("HUD") pursuant to the Federal HOME Program, 42 U. S.C. Section }270l,e/aeq.,tohe used for the purposes nf providing decent, safe and sanitary housing in the citizens o[ Baldwin Park inaccordance with the HOME Program. C. In 2007, TELACU prepared an affordable housing study to analyze City's housing stock and needs and identify possible affordable housing projects buecdootboaeneeds(tbc'^3tudy"). D. Based on the Study, it was concluded single-family and multi-family rehabilitation are amongst the greatest needs in the community ot this time. B. The Study yielded awareness the aging multi-family developments on major thoroughfares of City are iu need o[ rehabilitation and redevelopment. F. 8y this Agreement, and subject to the terms and conditions herein, City desires to commit the expenditure of moneys from the HOME Program to Developers in the amount of up to One Million Three Hundred Fifty Thousand Dollars ($1.350,000.00) ("HOME Allocation") to be used for the acquisition and rehabilitation or development of decent, safe and sanitary affordable multi-family housing throughout the jurisdictional boundaries of City (tbc "Multi-family Rehabilitation and Development P 'out"). NOW, THEREFORE, the parties hereto agree aofollows: t. Commitment of HOME Allocation. City hereby commits the HOME Allocation for the use ofDeveloper for the Multi-family Rehabilitation and Development Project. The actual delivery of any portion of the HOME Allocation to or on behalf of any of Developer is expressly conditioned upon City and Developer agreeing to a mutually acceptable location, design, schedule of performance, scope o[ work and other necessary provisions 10 implement the Multi-family Rehabilitation and Development Project vvkbiooiucty(90)duymuftertkcdu1eoftbie&greenucrd. The scope of work for each portion of the Multi-family Rehabilitation and Development Project ubu|| include Developer's identification of potential sites for affordable multi-family housing projects and types of potential projects vvbirhcou|dhcdcwc|opedonmuchuitca,rnucbngbobwcco[)evcloperuod City officials and staff to select preferred sites and projects, Devc|operp,cpuru1ionofoitep|unmund orobiiscLu,a| drawings for selected projects, and Developer preparation of pro forma financial analysis o[ selected projects. City intends the commitment of the HOME Allocation which ixmade pursuant to this Section l shall qualify as of funds pursuant h24 CFR 92.2,asu vvch1on agreement reserving o specific amount of funds to oCl1[}[). 2, Distribution w[ HOME Allocation. City shall not distribute any portion ofthe HOME Allocation until and unless City and Developer have entered into an agreement pursuant to which Developer will develop affordable multi-family housing on one or more of the sites acceptable to City (an "Affordable Housing Agreement"). 3, City Cooperation and Discussion of Affordable Housing Agreement. City agrees to cooperate with Developer in the preparation of one or more Affordable Housing Agreements and to supply Developer with any information and uuuiymss City has which are pertinent to the subject matter of this Agreement. 4, Nature of Agreement; Termination mf Agreement. This Agreement ia not intended to constitute a binding agreement to convey any real property to Developer, nor is it intended to constitute ubiuding agreement to enter into an Affordable Housing Agreement orany other contract except for the terms specifically set forth herein. Neither party shall he legally bound tmconsummate dh�oousUoodun,dcvo]upn)cn�,ocguisidnu,r�babi1i�oti000cop�cuti000[on�r�u|poop��un|�nmuud :u�ilun/\��cd:�lcBoua|u�/\�r��on�u1orotbccoon�ao1baab�sucxcco1cdandd�Uvmcod�ybotb parties. Each party reserves the right to, upon the default ofone or all of the otbrrpudioo vvbish has not been cured by the time set forth in Section 5 hereof, terminate this Agreement upon tbirty-dnya` (30-doym`) prior written notice to the other parties. 5. DcfuuKt, Except to the extent required by law or otherwise permitted by this Agreement, failure or delay by any party to perform any obligation imposed by this Agreement constitutes a default under this Agreement. Prior to a failure or delay being deemed a default hereunder, or the period to cure, correct or remedy being deemed to have commenced, the nuodefaoidug party shall serve the defaulting party with notice ofdefault. Upon receipt of notice of default, the party who so [ui|u or delays toperform nnuui immediately commence to cure, correct or remedy such failure or delay, and ohu|| 000np|cLe such cure, correction or remedy within thirty (30) days. If the failure or delay is not cured, corrected or remedied within the required period of time, then the non-defaulting party may immediately terminate this }\gccorneni and the defaulting party shall be liable for any damages caused hy such default. Except as otherwise provided above, a non- defaulting party may, after notice and opportunity to cure, thereafter commence an action for damages or for specific performance of this Agreement. 6. Notices. Any notices, requests or approvals given under this Agreement from one party to another may be personally delivered, deposited with the United States Postal Service for mailing, postage prepaid, or sent 6v any other reasonably acceptable method tothe address of the other party as mio1ed in this paragraph, and shall be deemed to have been given at the time of personal delivery orthree (3) days after the do1c of deposit for mailing. Notices ohui{ be sent to: 2 City: City nf Baldwin Park 14403 Pacific Avenue Baldwin Park, California 9}706 Attention: Suzie[luelao,Housing Developer: Tmmonon| Housing, |nc. 1800 East 85th Street Los Angeles, California 90001 Attention: Rodger Hirst 7. Governing Law. This Agreement shall be governed bw the laws of the State of California. Any legal action brought under this Agreement must bc instituted in the Superior Court of Los Angeles County, State ofCalifornia. 0. Attorneys' Fees. if any legal action io brought to enforce, construe, interpret or invalidate the terms of this Agreement, then the prevailing party shall be entitled to all costs and expenses incurred in any such action, including court costs and reasonable attorneys' fees, in addition toun�otbnzo:|irfiowhichmuchyadvnuay��otidod. 9. Interpretation. This Agreement shall be interpreted as owbolo and in accordance with its fair meaning and as if each party participated oguu|iy in its drafting. Captions are for pc5zrcnon only and are not to be used in construing meaning. 10. Assignment Prohibited. lnno event shall Developers assign or transfer any portion of Developer's individual or joint rights or obligations under this Agreement without the prior express written consent of City, which consent may br withheld in City's xn|c and absolute discretion. The parties understand and acknowledge the assignability of this Agreement and the HOME Allocation committed hereunder is governed by the requirements of the HOME Program. 11. Amendment ofAgreement. No cnuditloutioo, rescission, waiver, re|coao or amendment of any provision of this Agreement shall be made except by a written agreement executed by Developer and City. 12. Entire Agreement. This Agreement constitutes the entire understanding and agreement nf the parties. This Agreement integrates all uf the terms and conditions mentioned herein or incidental thereto, and supersedes all prior negotiations, discussions and previous ogcecnneo1u between the City and Developer concerning all or any part of the subject matter of this Agreement. 13, Term. This Agreement oba{| be effective on the date first set forth above; provided, however, that if an Affordable Housing Agreement is not mutually agreed upon by City and Developer, then this Agreement shall be deemed to have terminated and, thereafter, be of no further force oreffect. 14. City Actions and Approvals. The Chief Executive Officer of City shall have the authority, ou behalf of City, to make approvals, issue interpretations, waive provisions, and approve extensions of times of performance required hereunder. Jun 28 11 1' 38a wren Hirst 323-259-8624 P, I YN W17MESS WHEREOF, the parties hereto have �xecuted this Agreernew as of the data first set forth above. i Fabiola Salceda, Depub, City Clet-k APPROVED AS TO FOM City% Attorney on IMMANUEL HOUSING, INC, a California non- profit public cbelnefit corporation By: on 0 Z 5 IL .1 =M 1591:09 - 1=1 11111111 SUBJECT: Neighborhood Stabilization Program (NSP) — Contractual Agreement with JAR General Construction for the Rehabilitation of the NSP Property Located at 115113 Badillo Street The City Council is requested to consider: 1) Approval of the Contractual Agreement with JAR General Construction for the Rehabilitation of the NSP Property Located at 15113 Badillo Street. 2) Authorize the Chief Executive Officer to execute the Contractual Agreement for an amount not to exceed $115,940 (includes 10% Contingency). On July 30, 2008, the President of the United States signed Title III of Division B of the Housing and Economic Recovery Act of 2008 (HERA), which approved several new initiatives and substantial reforms to address the nation's current housing situation. One grant program under Title III is commonly referred to as the Neighborhood Stabilization Program (NSP). The intent of the Neighborhood Stabilization Program is to provide targeted emergency assistance to state, county, and local governments to acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within their communities. On July 21, 2010, the City Council approved the purchase of a single-family property located at 15113 Badillo Street, Baldwin Park under the Neighborhood Stabilization Program (NSP) Acquisition, Rehabilitation and Resale Program. Included in the NSP was staff's recommendation to partner with the San Gabriel Valley Conservation Corps (Corp) for the rehabilitation of the NSP properties. HUD's and HUD's aggressive timelines for taking action with the Neighborhood Stabilization funds have made meeting the deadlines very difficult. The NSP projects must be completed by September 30, 2011. Since the State did not release the NSP — Badillo Rehab July 6, 2011 Page 2 of 2 "Authority to Incur Cost" for the City of Baldwin Park until February 1, 2010, this left only a year and half to meet all NSP requirements and complete the acquisition, rehabilitation and resale of the three homes purchased under this program. The purchases for the three properties were completed by July of 2010. However, because the Corp is a training program, the rehabilitation has been slower than anticipated. With the deadline of September 30th to complete the project in its entirety, the City had to seek alternate options to complete the rehabilitation of the remaining two properties. On April 20, 2011, the City Council approved a contract for the rehabilitation for the property located on Azusa Canyon Road. The Azusa Canyon project is 98% completed. Under consideration under this report is the rehabilitation contract for the Badillo rtroperty. Rehabilitation includes, but is not limited to the following: • Conversion of Illegal Garage • Kitchen and Bathroom (3) remodel ■ New flooring ■ New Energy Efficient Windows ■ Exterior Wood and Stucco repair • Exterior and Interior Painting ■ Electrical Repairs ■ New Fencing ■ Repair of structural damage caused by plumbing issues ■ Bring existing stairway up to current building codes ■ New Garage Door Please refer to Attachment "A" for a complete list of line items for the following quotes: Construction Company Quote JAR Constuction $105,400 LPZ Construction, Inc $106,545 X-Treme Builders $108,976 Custom Homes & Design $110,410 On June 23, 2011, four (4) bids were received. A summary of the bids received is included as Attachment "A." The lowest responsible bid was submitted by JAR Construction. This Contractor has a Class B - General Contractors' license in good standing with the State Contractors' Board. A background search shows no irregularities regarding this Contractor. NSP — Badillo Rehab July 6, 2011 Page 3 of 3 WERMEEDMi There is no impact to the General Fund. The funds will be utilized from the NSP grant in the amount not to exceed 115,940 (includes 10% contingency). M910,1100"Wel 211*104dr-A Affachments Attachment "A" — Contractor's Agreemel _ , G• LDWIN P RK Property Owner: City of Baldwin Park Property Address: 15113 Badillo Street Baldwin Park CA 91706 1. INDEMNITY: The Contractor shall take and assume all responsibility for the work. The Contractor shall bear all losses and damages directly or indirectly resulting to him, to the City, or to others on account of the performance under this agreement, or the character of the work, accidents or any other causes whatsoever. The Contractor shall assume the defense and indemnify and hold harmless the City, its officers and employees from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from the performance of this agreement or work resulting from Contractor negligence or willful misconduct, howsoever the same may be caused. 2. SUBCONTRACTOR/ASSIGNMENT: It is expressly understood by the City that Contractor may, from time to time, at its sole discretion, employ agents to perform the above - described services. These agents will, however, be supervised and under the direct control of Contractor who is solely responsible for these agents. 3. CITY OF BALDWIN PARK: The City of Baldwin Park is not a party to this contract and does not guarantee the work of any Contractor nor does it control the actions or inactions of the Owner. 4. CONTRACT PRICE: Owner will pay Contractor under this Contract /Agreement the sum of One Hundred Five Thousand Four Hundred Dollars($ 105,400). 5. PAYMENT: Payments will be based on completed work items totaling $2,000 or more and the final 10% paid 30 days after the Notice of Completion has been filed and recorded at the Office of the Recorder in the County of Los Angeles and has been received by the City of Baldwin Park. Other (specify) 6. START AND COMPLETION: The Contractor agrees to start work calendar days after receipt of a written Notice to Proceed from the Owner and to complete the work on or before , 2011. If completion is delayed for reasons beyond Contractor control, Contractor shall provide timely notice to the Owner of the reasons for the delay and shall be obligated to substantiate its claim. The Owner may terminate this Agreement by notifying the Contractor in writing. If the Contractor fails to complete the work as agreed above, the Owner may declare Contractor in default by providing written notice to Contractor by registered mail. If Contractor fails to remedy such default within 15 days of such notice, Owner shall have the right to select a substitute Contractor in writing. 7. NOTICE OF COMPLETION: Owner agrees to sign a Notice of Completion for recording within ten days of completion of the work. Contractor agrees to release the Owner and Property from all claims upon receipt of the completion payment. 8. CHANGE ORDERS: Owner and Contractor expressly agree that no material changes or alterations in the work or priop. as provided above shall be made unless in writing and mutually agreed to by both parties, and approved by the City of Baldwin. Park. 9. PERMITS AND CODES: Each Contractor agrees to secure and pay for all necessary permits and licenses required and to adhere to applicable local codes and requirements whether or not covered by the specifications and drawing for the work including State of California Contractor registration requirements. 10. EQUAL OPPORTUNITY: In hiring each Contractor agrees to provide equal opportunity to all persons, without discrimination as to race, color, creed, religion, nation origin, sex, marital status, age, and status with regard to public assistance or disability. 11. UNACCEPTABLE RISK: Each Contractor represents that at the time of execution here of, it is not listed on the Disbarred and Suspended Contractor list of the U. S. Department of Housing and Urban Development. 12. WARRANTY: For good and valuable consideration, each Contractor hereby agrees to provide a full one -year warranty to the Owner, which shall extend to subsequent Owners of the property to be improved. The warranty shall provide that improvements, hardware and fixtures of whatever kind of nature installed or constructed on said property by the Contractor are of good quality, and free from defects in workmanship, including defects in the manner of installation, or materials or deficiencies subject to the warranty contained in this paragraph provided, however, that the warranty set forth in this paragraph shall apply only to such deficiencies and defects as to which Owner or subsequent Owners shall have given written . notice to the Contractor, at its principal place of business, within one (1) year from the date of Contractor request for final payment, stating that all work under contract has been completed. 13. LIST OF IMPROVEMENTS: Each Contractor acknowledges that it has reviewed the list of Proposed Improvements per Work Write -up, dated June 28, 2011 and. that such list is accurate and consistent as to scope of work, price and name of Contractor with the Contractor proposal and agreement with the Owner and the work that the Contractor will undertake. 2 14. FINANCING: Contractor agrees that it will not enter into any agreement to perform work financed by the Rehabilitation Loan until said Loan has been funded, unless said agreement is contingent upon the funding of said loan. 15. INSURANCE: The Contractor shall keep in full force for the full term of this agreement the following insurance policies: Amount Workers Compensation $1,000,000.00 Comprehensive Liability $1,000,000.00 (Excluding Auto) 16: SUB - CONTRACTORS: Each Contractor agrees that all the warranties contained herein shall apply to all work performed under the Contract, including that performed by any Sub - Contractor. 1.7. ACKNOWLEDGMENT: All warranties herein are in addition to, and not in limitation of, any and all other rights and remedies to which the owner or subsequent Owners, may be entitled, at law or in equity, and shall survive the conveyance of title, delivery of possession of the property, of other final settlement made by the Owner and shall be binding on the undersigned notwithstanding any provision to the contrary contained in any instrument heretofore or hereinafter executed by the Owner. The Contractor hereby acknowledges that this Agreement has been approved by the Planning Department of the City of Baldwin Park. 18. CONTINGENCY AMOUNT: Contingency amounts may be used, if needed, only for the following costs: a. Unforeseen City of Baldwin Park Building Code requirements; b. Additional construction costs in excess of the contract price as agreed above; and C. Payment for extra work and changes as agreed upon per the terms and conditions above. Any remaining Contingency Amount not used for the purposes in items (a) through (c) above shall be applied to pay back the loan. If the Owner incurs expenditures in excess of the contract price and the Contingency Amount, the Owner shall be responsible for paying the additional costs. 19. FUNDS CONTROL: The Owner will disburse all funds needed for construction and associated costs to the City authorized Lending Institution or Escrow Company. 3 20. CONTROL OF DISBURSEMENTS: The owner and Contractor authorize the City to Control the disbursement of all escrowed funds and agree that the City may do so at its sole discretion. The City will apply the escrowed funds for payment of labor and material and other associated costs under this agreement and provide records of all escrowed deposits and disbursements. In the event of a dispute between Owner and Contractor, the City is authorized to disburse or withhold funds for work completed until the dispute is resolved. Any extraordinary expenses incurred by the City, including attorney's fees, shall be the responsibility of the Contractor. 21. REMOVAL OF DEBRIS: Upon the completion of the work, Contractor agrees to remove all construction debris and surplus material from the property and leave the property in a neat and broom clean condition. 22. LEAD BASE PAINT PRODUCTS: Lead base paint products in compliance with part 570.611 of CDBG regulations can not be used by Contractor in any of the work under th is! norreement 23. Contractor Responsibility: to insure that if worksite does not pass Lead clearance, contractor must re-clean the work area at his own expense and pay to have the risk assessor test again, for as many times as it takes to pass. Contractor will not be paid until clearance has been passed. 24. Contractor Responsibility / Lead: Contractor and Subcontractors must be California Certified Lead workers, using Lead safe work practice. 25. EXPEDIENCY: Time is of the essence of this Contract as to both parties hereto. 26. ORDER OF PRIORITY OF CONTRACTS: The Provisions of this Agreement shall supersede all other contracts and agreements concerning the work described herein. 27. CONFLICT OF INTEREST: No officer, employee, or member of the governing body of the City who exercises any function or responsibilities in connection with this agreement can have any private interest, direct or indirect, in this agreement. 28. ARBITRATION: Any controversy of claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration, a judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. Arbitration will place said dispute before an impartial third party, agreeable to homeowner and Contractor, who will be authorized to make a legally binding decision. 29. Attached is the Lead Inspection & Risk Assessment Report. Contractor is responsible to follow strictly instruction of Report Summary of all Positive results found in Exterior and Interior of property. .19 30. SECTION 3: A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701c (Section 3). The purpose of Section 3 is to ensure that employment and economic opportunities generated by HUD assistance or HUD - assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low -and very low- income persons, particular who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the 135 regulations. C. The Contractor agrees to send to each labor organization or representative of workers with which the Contractor has a collective bargaining agreement or other understanding if any, a notice advising the labor organization or worker representative of the Contractor commitments under this Section 3 clauses, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The Contractor agrees to the include the Section 3 clauses in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in the Section clause, upon finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The Contractor will not subcontract with any subcontractor where the Contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR 135. E. The Contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the Contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the Contractor obligations under 24 CFR part 135. F. Noncompliance with HUD regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect: to work performed in connection with Section 3 covered. Indian housing assistance, Section 7(b) of the Indian Self-Determination and Education Assistance Act 5 (25 U.S.C.450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (I) preference and opportunities for training and employment subcontracts shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owned Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7 (b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section (b). NOTICE TO OWNER 1 1 I WTIN T Al�-AWA I # • 011,11A THIS MEANS THAT, AFTER A COURT HEARING, • PROPERTY COULD BE D BY A COURT D THE PROCEEDS USED TO SATISFY THE INDEBTEDNESS. r PAID YOUR OWN CONTRACTOR IN FULL, IF THE SUBCONTRACTOR, LABORER, OR SUPPLIER REMAINS We 111114 NIA PIAVM W.-WIJA 1914AW111 NO X IN 11J'14 X110 Contractor State License Board 1010 ONO Street Sacramento, CA 95814 roil Owner's Signature — Vijay Singhal City of Baldwin Prink Owner's Signature Print Con tor's Name & 'T'itle Contractor's Signature Date Date Wit. -✓7 G'1 �. �/ Date Contractor NNine: JAR Constwctio Contractor Address: _8414 Donovan Street, Downey, CA 90242 Classification: Class B - General Buildinu Contractor State License No, 4721766 7 L /L -ZOVd 6SOOZZ9 Z9S u0tl0nzgsu00 T -ezuab -d'V'f KV ZO:ZO OTOZ °6Z "inf TO: Honorable Mayor and City Council Members }� FROM: Manuel Carrillo Jr., Director of Recreation and Community Service'' %! DATE: July 6, 2011 SUBJECT: Approval of Resolution No. 2011 -027 requesting approval for the revision of the Healthy Policy Yields Healthy Minds Initiative 12110:1GRi The purpose of this staff report is to request the City Council approval to revise the Healthy Policy Yields Healthy Minds Initiative Resolution No. 2008 -014 which underwent its last revision in 2008. c A I -• Since 1999, the City of Baldwin Park has been at the forefront of addressing the childhood obesity epidemic. As a result of our progressive programs, the City has built a solid reputation as a leader to address health related issues by establishing a cutting edge policy. Over the last ten (10) years, the City has partnered with organizations such as Kaiser Permanente, Los Angeles County Department of Public Health Services, Citrus Valley Health Partners, Baldwin Park Unified School District and California Center for Public Health Advocacy (CCPHA). Through these key partnerships, the City has been able to facilitate change by establishing a movement to educate the community about the benefits of adopting a healthier lifestyle. Of the many achievements made through this collaboration, the City became a strategic member of the Healthy Eating, Active Communities (HEAC) Initiative which was funded through The California Endowment. The outcome of this four (4) year collaboration has proved to be beneficial for the community. HEAC has engaged local youth, families, community leaders, and health professionals in creating healthier environments in order to facilitate better choices. HEAC has also increased understanding and awareness of environmental influences on food choices, physical activity behaviors, and the health consequences of poor diets and physical inactivity. Through this partnership, the City of Baldwin Park and its partners have combated against obesity and helped educate thousands of families and children about the effects of childhood obesity. To coincide with changes made at the State level in 2003, at their City Council meeting on November 5, 2003 Resolution No. 2003 -072 Healthy Policy Yields Healthy Minds was approved. This resolution helped the newly opened Baldwin Park Teen Center and Skate Park take proactive steps to educate youth about developing healthier eating habits. In 2005, with the help of the California Center for Public Health Advocacy (CCPHA) vending machines in City operated buildings began offering lower fat snack choices as well as water and sport drinks to replace sugar filled snacks and soda. M Schools have revamped their vending machines, extra - curricular fundraising sales are taking place with alternative non -food items, and residents are showing their commitment to making a change. The impact of Resolution No. 2008 -014 had been profound; once again at their City Council meeting on February 20, 2008 a second revision was approved. DISCUSSION The attached revised policy is the third revision of the Healthy Policy Yields Healthy Minds Initiative. This revised policy ensures the City of Baldwin Park is moving forward and in compliance with more stringent policies that have been adopted in other cities. Since childhood obesity has captured the attention of the media over the last five (5) years and most recently First Lady Michelle Obama launched her Let's Move campaign, other cities across the nation have started to follow suit with similar policies. i ife revised policy proviues more specific guiuefines fuf f e sale of luau anu snacks as well a new category for food entrees. vn der the sale of food an fd snacks, t1he criteria now includes snacks with no trans fat, offer for sale at least one snack item with no more than 360 mg of sodium per serving and also provide for sale at least one snack that is "low sodium" as defined by the Food and Drug Administration (FDA) of having less than 140 mg of sodium per serving. The policy also states snack foods to be sold should emphasize fruit, vegetables, whole grains, and low fat or nonfat dairy products. The revised policy also includes exempt snack foods that do not need to meet aforementioned criteria with the caveat they must be 250 calories or less. The exempt foods are nuts, nut butters (such as peanut butter), seeds (such as sunflower seeds), legumes, eggs, cheese and fruits and vegetables that have not been deep fried and do not contain added sugars or fat. The beverage section has also been revised to reflect new language that water should be the preferred beverage. However, beverages that are not water must contain less than 100 mg of sodium per 8oz. The parameters for milk were also detailed to reduce the amount of milk fat from 2% to now offer milk that is 1 % or fat free. In addition, non- dairy milk such as soy, rice or alternative types of milk must be fortified with calcium and vitamin D. A new section was added to the policy to address food entrees. Food entrees sold or provided in City facilities through vendors must not have more than 4 grams of fat per 100 calories and not exceed 400 calories per serving. In addition, vendors must also provide one food choice to meet the criteria to be low sodium in which it contains less than 140 mg per 100 g for meals or main dishes. A new addition to the policy is language exempting the City's special events that take place throughout the year not to have to comply with the criteria set forth in this policy. In exchange for the exemption, special events will be an opportunity to educate the audience about moderation, rather than telling community members about "good" food and "bad" food. The idea of the message will be about maintaining a healthy lifestyle and developing smarter eating habits. No fiscal impact to the general fund. All program changes and modifications will not affect the current budget. Staff recommends that the City Council authorize Mayor Manuel Lozano to sign Resolution No. 2011-027 Healthy Policy Yields Healthy Minds and any other associated documents related to this initiative. Attachment: Resolution No. 2011-027 Healthy Policy Yields Healthy Minds MW WHEREAS, the City of Baldwin Park has a strong interest and moral obligation in providing an all encompassing environment that is conducive to the health of children, which leads to better school attendance, improved behavior, lower incidence of illness, and increased attention, creativity, and academic achievement; WHEREAS, childhood obesity has increased two-fold over the past two decades and adolescent obesity has increased three-fold; WHEREAS, research has shown that an extra soft drink a day increases a child's risk for obesity by 60 percent; WHEREAS, a Harvard School of Public Health study of ninth and tenth grade girls found that those who drank colas were three times more likely to develop bone fractures than those who did not, and among physically active girls, those who drank colas were five times more likely to break bones than those who did not; WHEREAS, more than half of California's adults are overweight or obese ani therefore at risk for many chronic conditions including diabetes, heart disease, cancer, WHEREAS, heart disease, diabetes, cancer death and overall chronic disease death rates are low in the 57th Assembly District, preventive measures must be established locally to educate youth because 80% of the population is under 35 years of age (one of the youngest districts in the state); WHEREAS, many county health facilities, clinics and hospital have closed in the last few years due to state and local budget constraints significantly reducing access to constituent treatment of chronic diseases, preventative health measures and health education; Resolution No. 2011-027 Page 2 WHEREAS, according to the 2009-2010 California Physical Fitness Report, approximately 38% of 5th, 7th and 9th graders in the Baldwin Park Unified School District are not in the healthy fitness zone for weight, and are overweight or obese; WHEREAS, one in four youth between the ages of 9 and 16 in California is overweight, and more specifically according to the County of Los Angeles Public Health Office of Health Assessment and Epidemiology 2007 report, the prevalence of childhood obesity in Baldwin Park is 28.3%; WHEREAS, obese children are at higher risks for long-term health problems such as cardiovascular disease, Type 2 diabetes, asthma, and certain cancers; WHEREAS, obesity and overweight takes a tremendous toll on the health and productivity of all Californians, annually costing the state $21 billion; WHEREAS, there are healthier, alternatives to soft drinks and sugary snacks that can be made accessible to participants in programs and facilities throughout the City; WHEREAS, research has confirmed that a policy approach to preventing disease confers significant benefit to the populations at large; WHEREAS, in 2003 the City of Baldwin Park adopted its first nutrition policy setting standards for all foods and beverages sold in vending machines in youth oriented City facilities; WHEREAS, effective July 1, 2007, the State of California Legislature implemented S13 12 and S13 965 in all California elementary, middle, and high schools mandating all snack food and beverages on campus meet specific nutrient requirements; WHEREAS, in 2008 the City of Baldwin Park amended its nutrition policy to align with SB 12 and SB 965 to be applicable in all City buildings and events sponsored by the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: SECTION 1. That all of the food, beverages and snacks to be provided and or sold in City facilities and institutions (afterschool programs, recreation centers, pools, Resolution No. 2011 -027 Page 3 libraries, parks, community centers, childcare centers, etc.), shall provide healthier options to youth and residents in the following manner; a. FOOD - SNACKS 100% of snack foods provided, sold or distributed (through vending machines or other means) shall meet all of the following criteria: • Snack foods must have no more than: 0 35% of its calories from total fat 0 10% of its calories from saturated fat 0 35% sugar by weight 0 250 calories per individual food item ® EXEMPT SNACK FOODS: Nuts, nut butters (such as peanut butter), seeds (such as sunflower seeds), legumes (beans), eggs, cheese, and fruitsivegetables that have not been deep fried and do not contain added sugars or fat, do not have to meet the above nutrition standards except for the limit of 250 calories or less. • Snack foods shall contain NO trans fat Snack foods will emphasize fruit, vegetables, whole grains, and low fat (1 %) or nonfat dairy products. Sales venues where more than one snack food is sold, (including vending machines), shall: • Offer at least one snack item that has no more 360 mg of sodium per serving or per portion • Include at least one item that meets the FDA definition of "low sodium ": 140 mg or less per serving or portion • Include at least one item that contains at least two grams of dietary fiber EXEMPTION: Allow for the City- sponsored special events to be excluded. (Special events shall be an opportunity to deliver the message of moderation with all foods to residents; and that there is no "good" food or "bad" food, only healthful eating patterns and detrimental eating patterns) b. FOOD - ENTREES Entrees sold or provided by or in City facilities through vending or whatever means, shall have no more than: • 4 grams of fat per 100 calories • 400 calories per serving Facilities selling or providing more than one entree shall: • offer at least one item that meets the FDA definition of low sodium: 140 mg or less per 100 g for meals or main dishes Resolution No. 2011 -027 '.�- .i EXEMPTION: Allow for the City- sponsored special events to be excluded. (Special events shall be an opportunity to deliver the message of moderation with all foods to residents, and that there is no "good" food or "bad" food, only healthful eating patterns and detrimental eating patterns) c. BEVERAGES Beverages shall have no added caloric sweeteners or artificial non - caloric sweeteners Beverages must be: • Plain water or • Fruit and vegetable juices that contain at least 50 percent fruit and /or vegetable juice without added caloric sweeteners nr milk products that are low fat (1 °V) or nonfat, or • Non -dairy milks fortified with calcium and vitamin D such as soy, rice or other similar milks and • Less than 100 mg of sodium per 8 oz (excluding milk and non -dairy milk products) Tap water shall be provided as the preferred beverage whenever feasible EXEMPTION: Allow for the City- sponsored special events to be excluded. (Special events shall be an opportunity to deliver the message of moderation of sugar sweetened beverages to residents; and that there is no "good" beverage or "bad" beverage, only healthful beverage consumption patterns and detrimental beverage consumption patterns) d. Mandate City of Baldwin Park staff to receive yearly training and updates on incorporating healthy vending and healthy snacks for special events (holiday functions, youth special events and teen center special events) to comply with the aforementioned nutrition standards. SECTION 2. That youth - orientated programs funded by the City will ensure that snacks served during programs will comply with this motion and ensure that the message of health is modeled for participating youth; SECTION 3. That youth- orientated program that use City facilities will be encouraged to comply with this motion and ensure that the message of health is modeled for participating youth. City staff will offer a healthy snack guide and healthy fundraising options to program leaders to support compliance with the motion; Resolution No. 2011 -027 Page 5 SECTION 4. That to further promote health in all youth programs, any program that is not primarily physical activity -based will provide 10 minutes of physical activity for every 50 minutes of programming; SECTION 5. Future procurement and or contractual negotiations for the provision of food and beverages to be provided and or sold through vending machines and other means within City facilities, at City functions and sponsored events shall include a provision stipulating that all food and beverages to be purchased or provided through contracts shall meet the City's Nutrition Standards outlined above. SECTION 6. That to assist in the implementation of this Resolution, the Mayor and City Council members will designate appropriate City staff persons or person, in #collubirat[nn [ with health, n rganiLp+innc , such aS %C a lfInrnia (enGr far Public Health Advocacy, Los Angeles Public Health Department, Kaiser Permanents and Can Fit to disseminate information on healthier foods and beverages and physical activity program options to all staff and facility participants. Employees will also participate in a City -wide Wellness Program encouraging good health. SECTION 7. That this Resolution shall become effective immediately and the designated City staff persons or person shall monitor enduring compliance, and report back to the Mayor and City Council every six (6) months on the status of implementation. SECTION 8. That all other Resolutions in conflict with this Resolution are hereby repealed. PASSED, APPROVED and ADOPTED this 6t" day of July, 2011. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council Resolution No. 2011-027 sm of the City of Baldwin Park at a regular meeting of the City Council held on July 6, 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: • Alejandra Avila CITY CLERK f CITY C'UUNCIL AGEND STAFF - ,- ITEM N& TO: Honorable Mayor and Members of the City Council .� • 1171141; • FaFfRI-0-M The purpose of this report is for the City Council to introduce, for first reading, Ordinance No. 1344, which revises Chapter 96, Public Parks of the Baldwin Park Municipal Code Regulating and Permitting the Use of Public Park facilities. BACKGROUND AND DISCUSSION Over the last few years, park attendance has increased with more regular users visiting our parks, particularly on weekends and in summer months. The most notable change has been at Morgan Park. With increased usage, the Department is striving to make visiting our public parks an enjoyable experience. To ensure our parks remain safe and pleasant for families to enjoy, the Department is addressing current issues taking place at the parks. Over the last few years, there have been an increasingly higher number of patrons who bring undesirable behaviors to the park such as gambling, exceedingly high levels of noise and people utilizing park amenities in an inappropriate manner. In addition, there have been a noticeable number of individuals who ignite small bonfires at night in our barbecues, which are designed for cooking, not to function as bonfires. Some park users also utilize the park as a temporary shelter or park overnight in the parking lot. We have also found dog owners who take their dogs into the spray pool area and disobey all posted notices near the spray pool. All of these behaviors do not fit with the intent of the park, which is to be open space for families and individuals to enjoy the outdoors. It is our responsibility that our parks remain safe at all times. To address these issues, Ordinance No. 1344 was created to update existing general provisions of Baldwin Park Municipal Code, Chapter 96, Public Parks as a means to provide the City with more clear parameters to cite violators. Eleven sections of the Baldwin Park Municipal Code were revised. Those sections are: ■ 96.02 (A) Disposal of Rubbish ® 96.02 (F) Fires ® 96.02 (G) Animals • 96.02 (H) Vehicles ■ 96.02 (J) Alcoholic Beverages • 96.02 (K) Hours of Use ■ 96.02 (L) Overnight Camping and Sleeping ■ 96.02 (M) Changing Clothes ■ 96.02 (N) Washing and Human Waste ■ 96.02 (0) Portable Carts ■ 96.02 (P) Swimming In addition, five (5) new sections were added to the ordinance. Those sections are: ® 96.02 (Q) Violation ■ 96.02 (R) Disturbing the Peace ■ 96.02 (S) Vandalism ■ 96.02 (T) Noise ® 96.02 (U) Gambling Several highlights of the revised policy include no overnight parking at all city parks between 1:OOam and 5:OOam. In certain instances, with approval from the Director of Recreation and Community Services, vehicles may be allowed beyond the normal operating hours. Another highlight of the revision is prohibiting gambling and gaming in any city park or city facility pursuant to the California Penal Code. The section on alcoholic beverages was strengthened to broaden language in prohibiting the possession, sale, purchasing, transporting, giving away or consuming of alcohol. The section specifically states alcohol is only allowed at the Arts and Recreation Center with consent from the Director of Recreation and Community Services as approved at their City Council meeting on October 17, 2007. During the revision process, the Department worked closely with the City Attorney's Office and the Police Department to ensure there was open and consistent communication. The Police Department has assured Recreation staff; the more detailed sections will give police officers more latitude to enforce violators. The purpose behind revising the ordinance is to allow all city parks to be used for its intended purposes. Through the updated ordinance, the parks will continue to be a gathering place for families, children and seniors that is safe and provides an enriching experience. If the Council introduces Ordinance No. 1344, then it will be returned to the Council at the next meeting for adoption and become effective 30 days thereafter. FISCAL IMPACT There will be a small fiscal impact to place several ordinance signs around the parks. Costs associated with adding signage are minimal and will be absorbed in the current Department budget. It is recommended that the City Council introduce, for first reading, Ordinance No. 1344. Attachment: Ordinance No. 1344 ORDINANCE NO. 1344 AN ORDINANCE OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTIONS 96.02(A), 96.02(F), 96.02 (G), 96.02 (H), 96.02 (J), 96.02(K), 96.2(L), 96.02(M), 96.02(N), 96.02(0), AND 96.02(P), AND ADDING SECTIONS 96.02(Q), 96.02 (R), 96.02 (S), AND 96.02 (T), AND SECTION 96.05 OF TITLE IX, GENERAL PROVISIONS, CHAPTER 96, PUBLIC PARKS, OF THE BALDWIN PARK MUNICIPAL CODE REGULATING AND PERMITTING THE USE OF PUBLIC PARK FACILITIES NOW THEREFORE, the CITY COUNCIL of the CITY OF BALDWIN PARK, CALIFORNIA, DOES HEREBY ORDAIN as follows: SECT1O1.° 1. TITLE IX, GENERAL PROVISIONS, CHAS TGR z7u SECTION 96.02(A) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(A) Disposal of rubbish. Carrying onto any park property any garbage, trash or other refuse is prohibited. No person shall throw, place, bring to or deposit in any park or on an park area, any garbage, refuse, bottles, recyclables, glass, crockery, rubber or plastic items, cans, boxes, crates ,broken -up or whole household furniture and equipment, household appliances, automobile parts, tires, fluids or accessories, combustible or noncombustible rubbish, miscellaneous debris or combined rubbish, yard and garden waste, iron, wire, metal articles, bric -a -brac or cement, broken concrete, broken plaster or any such trash or abandoned material, or anything offensive or injurious to the public health and place or deposit, or permit to be thrown or deposited, the same in any park or park receptacle. (1) Trash generated on the park must be deposited in provided trash receptacles or carried off the park property. Glass containers are prohibited." SECTION 2. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(F) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(F) Fires. No person shall light or maintain any fire unless he or she first obtains written authorization from the Director, and such fire is lighted and maintained in a stove, fire circle, or other place or receptacle provided for that purpose. (1) No person shall establish, maintain or store in any city park a temporary or permanent place for cooking or set up or Ordinance No. 1344 Page 2 utilize any cooking equipment, kitchen utensils or cookware; provided, however, that any person may set up and use cooking equipment if he or she does so within an area of a city park designated by the city for cooking and food preparation and he or she is participating in either a scheduled, city- sponsored event or an approved, permitted event, which event has, as part of its stated purpose, the limited preparation of food for human consumption." (2) Individuals or groups obtaining permission to cook and /or prepare food, or, park users who are cooking or preparing food in an area of a city park designated for that purpose may not engage in cooking or food preparation activities outside of regular park hours of operation. SECTION 3. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(G) of the Baldwin Park Municipal Code is hereby amended, as reflected below to read, in its entirety, as follows: "(G) Animals. No person shall bring into any public park any cattle, horse, mule, goat, sheep, swine, dog, cat or any animal of any other kind, except that dogs or cats may be permitted in the park if it is kept on a leash under full control of its owner or person in possession. The Director may find and permit that at certain times, under specified restrictions, and at designated places, a person can ride a horse, mule, burro or donkey, or other similar animal, or can lead the animal without interference with the use of a park. No animal shall be allowed to graze or run at large within the boundaries of a city park. No animal shall be killed, harmed or removed from any park unless by a city employee during the performance of official duties." SECTION 4. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(H) of the Baldwin Park Municipal Code is hereby amended, as reflected below to read, in its entirety, as follows: "(H) Vehicles. The operation and /or parking of motor vehicles shall be restricted to the times of operation of the city park or facility. It is unlawful to remain or park upon the grounds of any city park, or any part thereof, between the hours of 1:00 a.m. and 5:00 a.m. Motorized vehicles shall not be operated or parked on city property, or on any part of any park, except on designated roadways or within designated markings, without first obtaining a city permit. (1)The Director may grant permission at certain times, under specified restrictions, and at designated places, to operate a motorized vehicle in restricted areas or outside of the normal hours of operation of any city park or facility, so long as such use does not interfere in any way with the use of any park." Ordinance No. 1344 Page 3 SECTION 5. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(J) of the Baldwin Park Municipal Code is hereby amended, as reflected below to read, in its entirety, as follows: "(J) Alcoholic beverages. No person shall enter, be, or remain in any public park while in possession of, transporting, purchasing, selling, giving away or consuming any alcoholic beverages. Notwithstanding the foregoing, this division shall not apply to any person over the age of 21 attending a function at the Arts and Recreation Center or patronizing a concession area at a city approved and permitted event, provided the prior consent of the Director of Recreation and Community Services to the consumption of alcohol at such function has been obtained." SECTION 6. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(K) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(K) Hours of use. No person shall remain, stay, occupy or loiter in any park, or building therein, between the hours of 10:00 p.m. and 5:00 a.m. of the following day, without first obtaining written permission from the Director. (1) The City Manager, Director, or a duly authorized representative, may close a park area or recreation facility at any time there is an apparent danger to the persons using the property itself, or for any cause which would provide for the safety and protection of the public. This section may be enforced without concurrence of those individuals or groups involved in the use of the parks. Remaining in an area closed by the city manager or authorized representative is prohibited." SECTION 7. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(L) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(L) Overnight camping and sleeping. No person shall establish or maintain in any city park any living accommodations or temporary or permanent place for sleeping by setting up any tent, lean -to, or any other shelter -like structure intended for human occupancy or any bedding, sleeping bags, bed rolls, blankets, sheets, luggage, backpacks, mattress, hammock or other sleeping implements and /or equipment or materials, or use any park furnishings or fixtures for prolonged or repeated periods of time not associated with ordinary use of the park or public place, with Ordinance No. 1344 Page 4 one's possessions or while storing one's possessions (including, but not limited to, clothing, kitchen utensils, cookware, and /or food or beverages), cooking or consuming meals, or lodging in a parked vehicle. These activities constitute camping when it reasonably appears, in light of all the circumstances, that a person is using the park or public property as a living, lodging, or sleeping accommodation regardless of his or her intent, or the nature of any other activities in which he or she might also be engaged; provided, however, that any person may temporarily camp, or set up and use bedding or sleeping bags, if he or she is participating in either a scheduled, city- sponsored event or an approved, permitted event. (1) The Director may permit any group to camp overnight in a designated location in n park, and may require n?innrs who are members of tha ry un to he s, i erVica„ui riwirinn the camninrr by an adeni into number g, r wp., y 11,..E J of responsible adults provided that the overnight camping will not interfere with, or in any way be detrimental to the park, or interfere with the use thereof. Upon the granting of such approval, the members of the group and its adult supervisors, if required by the Director, may camp at the time, location, and under conditions specified in the permit." SECTION 8. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(M) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(M) Changinq clothes. A person shall not change clothes or otherwise dress in any park area or on the edges of park waters or in any comfort station, except in that portion of a park building, designated for such purposes." SECTION 9. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(N) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(N) Washing and human waste. No person shall not place in any park waters any clothing, edible item, dish, or utensil, or cleanse in any park waters any such edible, dish, or utensil, or wash or commit any nuisance in or near the waters or pollute any park waters, wash or cleanse in park waters any portion of the body. (1) It shall be unlawful and a misdemeanor for any person to urinate, defecate or deposit any bodily fluids or debris in or upon any park, or any place open to the public or exposed to public view. This section shall not be construed to prohibit the use for urination or defecation of lawfully constructed restroom facilities designed for the sanitary disposal of human waste." Ordinance No. 1344 Page 5 SECTION 10. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(0) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(0) Portable carts. Shopping Carts, carrying carts, wheeled devices and /or other similar carrying devices used to transport personal property, food items, camping, sleeping, or cooking equipment or materials, are strictly prohibited within the confines of any city park." SECTION 11. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(P) of the Baldwin Park Municipal Code is hereby amended, in part, as reflected below to now read, in its entirety, as follows: "(P) Swimming. No person shall swim in any park waters or pool or use any such waters for personal hygiene or cleansing except at the places and times designated by the Director." SECTION 13. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(Q) of the Baldwin Park Municipal Code is hereby added, in part, as reflected below to now read, in its entirety, as follows: "(Q) Violation. Notwithstanding any other provision of this code, a violation of this section shall be deemed to be an infraction." SECTION 14, TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(R) of the Baldwin Park Municipal Code is hereby added, as reflected below to read, in its entirety, as follows: "(R) Disturbing the peace (as defined in the California Penal Code, Section 415). It is unlawful for a person to do any of the following within a park: Fight or challenge another person to fight; Use offensive words which are likely to incite imminent lawless action; Maliciously and willfully disturb another person by loud and unreasonable noise, provided however, where the noise is a result of communications made in a loud manner, the communication shall be unlawful only where it is likely to incite imminent lawless action, or where the communication is not intended as such but is merely a guise to disturb persons. Ordinance No. 1344 Page 6 (1) When in the interest of public health, safety or welfare, it is determined that it is in the best public interest to exclude persons or groups from any city area and /or facility, such action may be taken by the City Manager, Director or his designated representative, subject to appeal to the city council." SECTION 15. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(S) of the Baldwin Park Municipal Code is hereby added, as reflected below to read, in its entirety, as follows: "(S) Vandalism. Any person causing or committing vandalism, or parents of persons under the age of eighteen (18) causing or committing vandalism, will be held financially responsible for the full amount of damages, or the maximum allowed under the California Civil Code, Sections 1714.1 and 1714.3 or subsequent sections. All provisions of the California Penal Code, Section 594, referring to malicious mischief, are applicable." SECTION 16. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(T) of the Baldwin Park Municipal Code is hereby added, as reflected below to read, in its entirety, as follows: "(T) Noise. It shall be unlawful for any person within any park or park area or park facility to use or operate any radio, musical instrument, phonograph, television receiver, or other machine or device for the producing, reproducing or amplification of the human voice, music, or any other sound, in such a manner, as to disturb the peace, quiet, and comfort of other park occupants or any reasonable person residing or working in the area. Any noise level caused by such use or operation which exceeds the ambient noise level on the premises of any other park space so as to disturb the use and enjoyment of any other park user shall be a violation of the provisions of this section." SECTION 17. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.02(U) of the Baldwin Park Municipal Code is hereby added, as reflected below to read, in its entirety, as follows: "(U) Gambling. Gambling and gaming in any city park or city facility is prohibited pursuant to the provisions of California Penal Code Section 330 and 330A. No person shall deal, play, carry on, open, cause to be opened, or conduct any game, or bet at any game, played with cards, dice, or any other device, for money, checks, credits, chips, tokens, or anything of value or for anything representative of anything of value on such premises." Ordinance No. 1344 Page 7 SECTION 18. TITLE IX, GENERAL PROVISIONS, CHAPTER 96 SECTION 96.05 of the Baldwin Park Municipal Code is hereby added, as reflected below, to read, in its entirety, as follows: "96.05. Violations: Additional Remedies, Injunctions. As an additional remedy, the operation or maintenance of any device, instrument, vehicle, or machinery in violation of any provision of this chapter, which operation or maintenance causes discomfort or annoyance to reasonable persons or which endangers the comfort, repose, health, or peace of residents in the area, shall be deemed and is declared to be a public nuisance and may be subject to abatement summarily by a restraining order or injunction issued by a court order of competent jurisdiction." SECTION 19. All other provisions within the Baldwin Park Muc icipal Code for the permitting of park usage remain unchanged unless herein modified. SECTION 20. If any subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, sentence, clause, and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 21. The City Clerk shall certify to the passage and adoption of this ordinance, and shall make a minute of the passage and adoption thereof in the records of and the proceedings of the City Council at which the same is passed and adopted. This ordinance shall be in full force and effect thirty (30) days after its final passage and adoption. PASSED, APPROVED, AND ADOPTED this 6th day of July, 2011. MANUEL LOZANO MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK Ordinance NV. 1344 Page City Attorney I COMMUNITY BALDWIN PARK DEVELOPMENT O REGULAR MEETING July 6, 2011 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park CA 91706 (6260 960 =4011 A. Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING /S IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL BLARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Commission or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Commission or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. Community Development Commission — Jury 0, 2011 COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccidn. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Page 1 CALL TO ORDER ROLL CALL COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may he taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances axi.ct, The legislative body or it.0 gtaff may,, 1) Briefly re.crnnnrl to .statements made er questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM/S/ON No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideration en juntas proximal. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the June 15, 2011 meeting (regular). ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 30th day of June, 2011. Alejandra Avila City Clerk Community Development Commission — July 6, 2011 Page 2 PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) L unity Development Commission — July 6, 2011 Page 3 In li U01 MY I I I I I I i ifl 2A N MoMy lmu_ ail n 2muoul REPORT: CHECKREG GENERATED: 13 JAN 11 15:48 RUN: THURSDAY JUN302011 09:34 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13284 13284 CHECK BANK CHECK # CHECK AMT CHECK DATE VENDOR # ADDRS # VENDOR NAME STATUS WO ------------------------------------------------------------------------------------------------------------------------------------ # AMOUNT G/L ACCT # DESCRIPTION INVOICE # INV VEND 2 13284 $109.76 06/28/11• 05459 0 BUSINESS CARD 54.88 801-10-110-53350-00000-2 HOTEL M. PICAZO V. SINGHAL 6/28/1 54.88 801-40-470-53350-14420-2 HOTEL V. SINGHAL TOTAL # OF ISSUED CHECKS: I TOTAL AMOUNT: 109.76 TOTAL # OF VOIDED/REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 1019 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, JUNE 15, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Marlen Garcia, Mayor Pro Tem /Vice Chair Council Members /Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in a REGULAR SESSION at the above time and place, CALL TO ORDER Called to order at 7 p.m. by Chair Lozano ROLL CALL Present: Member Monica Garcia, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: Member Pacheco Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Secretary Salceda. CONSENT CALENDAR Motion: Approve CONSENT CALENDAR with the exception of Item No. 3 Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia Commission received and filed. 2. MINUTES Commission approved the minutes of the June 1, 2011 meeting (regular). 3. REQUEST FOR A TIME EXTENSION UNTIL SOMETIME WITHIN FISCAL YEAR 2011 -2012 FOR CERTAIN AGENDA ITEMS AUTHORIZED BY THE COMMISSION ON JANUARY 25, 2011 Chair Lozano pulled the item to be brought back at a future meeting. 4. REQUEST FOR A TIME EXTENSION UNTIL SOMETIME WITHIN FISCAL YEAR 2011 -2012 FOR CERTAIN AGENDA ITEMS AUTHORIZED BY THE COMMISSION ON JANUARY 25, 2011 Commission waived further reading, read by title only and adopted Resolution No. 466 entitled. "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2010 -11 BUDGET FOR FISCAL YEAR 2011 -12 PENDING FINAL APPROVAL OF THE 2011 -12 BUDGET." There being no further matters for discussion a motion was made by Chair Lozano and seconded by Vice Chair Marlen Garcia to adjourn the meeting at 7:30 p.m. Approved as presented by the Commission at their meeting held June 15, 2011.