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HomeMy WebLinkAbout2011 04 20NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 20, 2011 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: April 14, 2011 NO OTHER BUSINESS WILL BE DISCUSSED AFFIDAVIT OF POSTING /'-O" Manuel Lozano Mayor I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that 1 caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 14, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWI N PARK CITY COUNCIL SPECIAL MEETING Please note meeting April 20, 2011 location 6:00 p.m. CITY HALL -- 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWI N P - A- Rr K Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tem Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS PON FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se Invita at publico a dirigirse at Concillo o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. if you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea to oportunidad de dirigirse at Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durance el COMMUNICATIONS period noted on the periodo do Comentarlos del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado on la agenda. A cada minutes speaking time. A Spanish - speaking persona se to permite hablar por tres (3) minutos. Nay -interpreter is available for your convenience. un inter rete para su conveniencla. CITY COUNCIL SPECIAL MEETING — 6:00 p.m. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutas sera of limito Para hablar THIS 1S THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is fisted on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tomar accion on algun asunto a menos quo sea incluido on la agenda, o a menos quo exista alguna emergencla o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/a fijar asuntos pars tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION GC §54957 Title: Community Development Manager RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. April 14, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING April 20, 2011 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWIN P- A� R> K Manuel Lozano Marlen Garcia Monica Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tem Council Member Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse at Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, para agenda on any matter posted on the agenda or hablar sabre cualquier asunto publicado en fa agenda o on any other matter within its jurisdiction. If you cualquier tema quo est6 bajo su jurisdicci6n. Si usted wish to address the City Council or any of its desea la oportunidad do dirigirse al Concillo o alguna de Agencies, you may do so during the PUBLIC sus Agencias, podr6 hacerlo durante el periodo de COMMUNICATIONS period noted on the Comentarios del Publico (Public Communications) agenda. Each person is allowed three (3) anunciado en /a agenda. A cada persona se le pormito minutes speaking time. A Spanish speaking hablar por tres (3) minutos. Hay un interprete para su interpreter is available for your convenience. conveniencia. Any wriften public record relating to an agenda item for an open session of a regular ineefing of the City Council that is distributed to the City Council less than 72 hours prior to that Ineeting Mil be, available for public inspectior7 at City Hall in the City Clerk's office at '14403 E Pacific Avenue, 3rd Moor during normal business hours (Mooday - Thursday, 7:30 a.tr). - 6:00 p. m.) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Certificate presentation to Recreation & Community Services employee Alex Osorio in recognition of receiving a scholarship from CPRS - District 13 to further his education in the field of Recreation • Presentation of Award of Excellence to the City of Baldwin Park, Department of Recreation & Community Services for the "Think Green" campaign by California Parks & Recreation Society (CPRS) President Pilar Alcivar -McCoy • Recognition of Grace Jordan in honor of her 95th Birthday and her contributions to the Baldwin Park Historical Society • Recognition of Margaret Salonisen in honor of her fifty -five year membership in the Baldwin Park Woman's Club • Recognition of Baldwin Park Woman's Club Woman of the Year Vivian Olivas • Recognition of Beverly Gonzalez and Darby Mangen for being named Women of Distinction by Congresswoman Judy Chu • Recognition of Bettie Nixon for being named Woman of the Year in the 57th Assembly District by Assemblyman Roger Hernandez Corrected name and years of membership are noted in bold italics City Council Agenda Page 2 PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutes sera of limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Sl REQUIERE LOS SERVICIOS DEL INTERPRETS No so podra tomar acci6n en algOn asunto a menos quo sea incluido en la agenda, o a menos quo exista algona emorgencla o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brovomente a declaraci6nes o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar on consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. EAST VALLEY BOYS & GIRLS CLUB - FACILITY USE AGREEMENT Staff recommends City Councii approve the facility use agreement with the East Valley Boys & Girls Club and authorize the Mayor to complete and process the necessary documents. 3. AUTHORIZATION TO SUBMIT GRANT APPLICATIONS FOR THE 1) CONSTRUCTION OF A GYMNASIUM AND NEW PARK AT OLIVE MIDDLE SCHOOL AND 2) BARNES PARK ENHANCEMENT Staff recommends City Council 1) authorize staff to submit a grant application for (1) the construction of a joint -use gymnasium and new park at Olive Middle School and (2) Barnes Park Enhancement under Proposition 84 funds; and 2) waive further reading, read by title only and adopt Resolution No. 2011 -013 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR STATEWIDE PARK PROGRAM GRANT FUNDS" or 3) provide alternative direction to staff. 4. MEMORANDUM OF UNDERSTANDING BETWEEN BALDWIN PARK POLICE DEPARTMENT FAMILY IMPACT UNIT AND BALDWIN PARK UNIFIED SCHOOL DISTRICT EARLY EDUCATION PROGRAM Staff recommends City Council receive and file and ratify the Police Chief's decision to enter into a Memorandum of Understanding with Baldwin Park Unified School District Early Education Program and authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the process. City Council Agenda Page 3 5. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) - CONTRACTUAL AGREEMENT WITH CUSTOM HOMES & DESIGN FOR THE REHABILITATION OF THE NSP PROPERTY LOCATED AT 4853 AZUSA CANYON ROAD Staff recommends City Council approve the Contractual Agreement with Custom Homes & Design for the rehabilitation of the NSP property located at 4853 Azusa Canyon Road. REPORTS OF OFFICERS 6. STATUS OF THE ENTRY MONUMENT CONSTRUCTION ON RAMONA BOULEVARD NEAR 1 -605 Staff recommends City Council 1) authorize staff to proceed with construction of the Entry Monument without the water feature at a cost of $48,000. This would make $27,000 available for some enhanced landscaping, or for additional illuminated street name signs on the project which are estimated to cost $5,000 each or $20,000 for one intersection; or 2) authorize staff to proceed with construction of the Entry Monument as designed with the water features. The cost of this would be $72,000, and unused project funds available for construction are $75,048. CITY COUNCIL 1 CITY CLERK 1 CITY TREASURER 1 STAFF REQUESTS & COMMUNICATIONS • Request by Mayor Lozano for discussion on the following: Discussion and Council consideration to oppose the City of Irwindale's Material Recovery Facility (M.R.F.) and seek legal counsel against this proposed project Joint request by Mayor Lozano and Council Member Monica Garcia for discussion on the following: Discussion to create a dog park in the City of Baldwin Park Request by Council Member Monica Garcia for discussion on the following: 1) Council discussion and consideration of planting drought tolerant, ornamental grasses and plants along major corridors in Baldwin Park to further promote environmental sustainability, our green vision, and beautification efforts in the community. Reach out to Upper San Gabriel Valley Water District representatives to explore a partnership in support of "complete streets ", "Baldwin Park Beautiful" and ongoing tree plantings initiated in early 2009; and 2) Update on High Speed Rail Project; and 3) Publish in the NOW newsletter information on current employment opportunities available through Superior Grocers and the Galdline Extension project • Request by Council Member Pacheco for discussion on the following: 1) Council discussion and consideration to require all new construction to provide for electric vehicle charging; and 2) Council discussion and consideration to purchase electric 1 hybrid vehicles when replacing non - safety vehicles City Council Agenda Page 4 ADJOURNMENT CERTIFICATION I, Laura M. Nleto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 141h day of April 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2 "d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e-mail at lnieto(c7baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) City Council Agenda Page 5 P11' I ir, BA%DWIN n,a.ri.V CITY OF BALDWIN PARK CITY COUNCIL AGENDA APR 4 0 STAEfi UPOR TO: Honorable Mayor and Members of the City ouncil FROM: Lorena Quijano, Finance Director a DATE: April 20, 2011 SUBJECT: Warrants and Demands PURPOSE: The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: The payroll of the City of Baldwin Park consisting of check numbers 193434 --- 193478. Additionally, Automatic Clearing House (ACH) Payroll depositswere made on behalf of City Employees from control numbers 214204 — 214463 for the period of March 20, 2011 through April 02, 2011 inclusive; these are presented and hereby ratified, in the amount of $384,684.18. 2. General Warrants, including check numbers 184982 to 185198 inclusive, in the total amount of $502,976.08 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. 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H M 00 M o , m 10 (ri n m In . VO to I [H 0 00 r ri to {?Ifi N N M rH V)- 00 M n HID x 1 M m to d' L i ih H V} N ih M V? M :? ri G W. H W W E{ I O , I .ter. I 1 o ri N M d' to � n 00 m m m Cl) m m m m m x H i i r+ H ri H H r i U 1 In [n u1 to 1n In Ul to to W m m co 00 m o3 ao m fA ri c-I H H r-I H ri If H LU77 V i I U � 1 O 1 E x 1 14 rI ri ri H H rl ri r-I 0 P. PO W , R; 1 00 0 0 0 0 0 kD 0 0 n m cq Ln 0 0 0 N H EO-t r O 0 O H N U U (i U W W W W U U U U U) CO W N H H 0 H w a u o \ a o N � F =1# H NO Ei E I114 BAI,DWIN P•A�R,K TO: FROM: DATE: CITY COUNCIL AGENDA i1 CITY OF BALDWIN PARK Honorable Mayor and Members of the City Council L Manuel Carrillo Jr., Director of Recreation and Community Servic April 20, 2011 SUBJECT: East Valley Boys & Girls Club - Facility Use Agreement PURPOSE The purpose of this report is for City Council to approve the attached facility use agreement with the East Valley Boys & Girls Club, which will replace the existing agreement. BACKGROUND Currently, the East Valley Boys & Girls Club provides day care service to families in Baldwin Park and surrounding communities. The day care program provides care for toddlers through school age children from 6:00am to 6:00pm. The Day Care program occupies approximately 5,978 square feet of classroom /office use and approximately 4,000 square feet of outdoor enclosed patio /play area. In addition, the Boys & Girls Club administers a Los Angeles County Family Preservation Program, which provides a wide array of services to the family unit and court system. In December 6, 2006, the City Council entered into a 5 -year lease agreement with the East Valley Boys & Girls Club. The agreement included a fee scale that gradually increased over a five -year period, which would hit a cap of $5,500 per month. The EVBGC began facing economic hardships in 2005 and requested an amendment to reduce their monthly fee amount, Based on a significant drop in enrollment, the City Council approved an amended agreement on January 20, 2010. The purpose of the amendment was to allow EVBGC an opportunity to sort out their finances, create more operating efficiencies and enhance the promotion of their program. This amended agreement included a reduction of the monthly fee amount from $5,500 to $4,100. Since the amendment of the agreement, the Department of Recreation and Community Services has worked with EVBGC to increase promotion of the Day Care Program through the City's website, Baldwin Park NOW and additional flyer distribution at the local elementary schools. DISCUSSION As the term of the existing facility lease agreement is coming to an end, staff has been meeting with the EVBG to negotiate a new monthly fee that is reasonable for the both agencies. Based on the meetings with the EVBGC, a new fee structure has been agreed upon. The new facility use agreement that is attached will be for a 2 -year period in..which time the Boys & Girls Club will make a payment every month, until the term of 2 years is over on June 30, 2013. The monthly fee will include use of the facility and utilities" The lease will begin at a rate of $4,750 per month for the first year, which will increase by $250 every 6 months until a cap of $5,250 is reached in January 2013. July 1, 2011 $4,750 /month July 1, 2012 $5,250 /month January 1, 2013 $5,500 /month The Department is aware of the demographics in the local area and feels comfortable with the rates and decision to sign a lease with the Boys & Girls Club. The Boys & Girls Club currently uses 9,178 sq. ft. of the community center. The rate that was agreed upon was a mutual decision, considering the current market rate, as well as the symbiotic relationship between the City and EVBGC. The current market rate for commercial use is $1.10 per sq. ft. per month and presently the club uses 5,178 sq. ft. for office space and classrooms. The Department will be charging the Day Care for 9,178 sq. ft. At a monthly fee of $3,500, the cost per sq. ft is $0.38, at a fee of $4,000 the cost per sq. ft is $0.44, at a fee of $4,500 the cost per sq. ft is $0.49, and at a fee of $5,000 per month, the cost per sq. ft. is $0.54. At this rate, the City will be able to generate new revenue and EVBGC will still be able to operate within current market cost. Staff is recommending that the new agreement commence July 1, 2011 with the start of the new fiscal year. This new contract will terminate the existing contract, which is scheduled to end in December 2011. FISCAL IMPACT The Department's objective is to acquire additional funding by establishing a two -year facility use agreement with the EVBGC. This two -year agreement will generate $57,000 in the first year, $64,500 in the second year. The total revenue that will be generated over 2 year -term will be $121,500. RECOMMENDATION Staff recommends that City Council: 1. Approve the facility use agreement with the East Valley Boys & Girls Club and authorize the Mayor to complete and process the necessary documents. Attachments; Attachment A — Lease Agreement Attachment B — Facility Information Attachment A LICENSE AGREEMENT THIS LICENSE AGREEMENT is made and entered into by and between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "City "), and THE EAST VALLEY BOYS AND GIRLS CLUB (hereinafter "Club ") and is dated for purposes of reference only this 1St day of July, 2011. (City and Club are each a "Party" and are collectively the "Parties. ") RECITALS A. City is the owner of a facility known as the Esther Snyder Community Center (the "Community Center "). B. Club has operated a day care program at the Community Center since 1990. Club presently uses the facilities described on Exhibit A attached hereto and incorporated herein by this reference (the "Day Care Facilities "). C. City has generally allowed use of the Day Care Facilities without charge; to permit Club to provided day care, which is as affordable as possible. Costs of operating and maintaining the Community Center have, however, increased over the years, and City can no longer fully subsidize this service. NOW, THEREFORE, the Parties hereto do hereby agree as follows: LICENSE GRANTED. A. City hereby grants to Club an exclusive license, subject to the terms and conditions of this License Agreement, to utilize the -Day Care Facilities for the purposes of providing a program for the non- medical care of children from age 2 through 12. The Day Care Facilities may be utilized from 6:00 a.m. until 6:00 p.m., Monday through Friday, throughout the year, with the exception of the days the Community Center is closed (presently New Year's Day, Presidents' Day, Memorial Day, Labor Day, Veterans' Day, Thanksgiving Day, and Christmas Day). B. In addition, City agrees Club may utilize the laundry room and kitchen facilities at the Community Center, including but not limited to the freezers, refrigerators, and ice machine contained therein, to the extent and under such terms and schedule as established by City staff so as to reasonably effectuate appropriate joint use of the such areas. Such areas together with the Day Care Facilities are hereinafter referred to as the "Premises." 2. COMPENSATION. A. Effective July 1, 2011, compensation for use of the Premises shall be paid monthly. The rate of compensation shall initially be four thousand seven hundred dollars ($4,750) per month, and shall escalate as indicated below thereafter until the rate of five thousand five hundred dollars ($5,500) per month is reached, as set forth in the chart below: Effective Date Monthly Rate July 1, 2011 $4,750 July 1, 2012 $5,250 January 1, 2013 $5,500 All payments shall be made on or before the tenth (10th) day of the month for which the compensation is due. 3. MAINTENANCE AND REPAIR. A. Except as set forth herein, Club shall be solely responsible for ordinary care and maintenance of the Premises. Notwithstanding the foregoing, Club shall reimburse City for minor repairs to the Day Care Facilities or any fixtures or equipment located therein, including, but not limited to plumbing repairs such as required to fix a leaky faucet or unplug a toilet. With the consent of the City's Director of Recreation and Community Service (the "Director "), Club may contract directly for such repairs, provided it utilizes vendors who are under agreement with City for such type of work. B. City shall be solely responsible for all Capital Improvements to the Premises. For purposes of this License Agreement, Capital Improvements shall include major repairs, such as to the air conditioning system, main sewer line, or electrical panel at the Community Center, as well as any remodeling of or addition to any building at the Community Center. 3. UTILITIES. City shall be solely responsible for all costs of utilities other than telephone service provided to the Day Care Facilities. Club shall, at its sole cost and expense, provide a phone system in the Day Care Facilities, which shall be separate from the phone system provided by City to the Community Center. 4. LIABILITY. Club agrees to defend, indemnify and hold City and its officers, agents and employees free and harmless from any and all loss, claim, demand or judgment for injury to persons or property arising out of or connected in any way with Club's use and occupancy of the Premises. Club shall promptly give notice to City of any claim or suit instituted or filed against it for any alleged act involving liability of either Club or City arising out of Club's operations under this Agreement. 5. INSURANCE. Club shall, during the term of this Agreement, provide and keep in effect liability insurance in amounts and companies as approved by the Director. City and its officers, agents, and employees shall be an additional insured on each insurance policy provided by Club. Each of the policies of insurance shall bear an endorsement providing for a thirty (30) day notice of cancellation to be given to the Director prior to the effective date of such cancellation. Prior to the effective date of this License Agreement, Club shall file an endorsement of insurance with City reflecting the existence of the insurance required by this section. Should Club fail to maintain at all times during the term of this License Agreement the insurance required by this section, the Director, at his or her sole discretion, may: (a) terminate this Agreement and remove all property of Club from the Community Center, and store the same at Club's expense; or (b) obtain, at Club's expense, the required insurance coverage. Failure of Club to maintain insurance as required by this section shall not be deemed to waive or otherwise affect Club's indemnification obligations as set forth in Section 5, above. 7. SIGNS AND ADVERTISEMENTS. Club shall display no signs or advertising matter of any kind on the Premises unless and until approved in writing by the Director. 8, FIXTURES AND EQUIPMENT. Club shall provide, install, and maintain at its sole cost and expense all equipment necessary for the operation of a day care center. Any and all such furniture, trade fixtures, and appliances shall be approved by the Director before installation, but shall remain the property of Club and may be removed by Club at the termination of this License Agreement, provided, however, that, if such removal occasions any damage to the Premises, the cost of repair shall be borne by Club. 9. CONTROL AND REPAIR OF COMMUNITY CENTER. Except as set forth herein, City shall have full and retain absolute control of the Community Center and all appurtenances thereto during the term of this License Agreement and shall have the right to make changes and alterations therein as City may determine in its sole discretion. 10, CONDUCT OF OPERATIONS. Club shall at all times conduct its operations in a professional and orderly manner, and in accordance with all the laws, ordinances, rules and regulations applicable to such business as set forth by the City, County of Los Angeles, State of California, and Federal Government, including, but not limited to, any applicable requirement in the Baldwin Park Municipal Code, as the same now exists or may exist in the future. 11. PERMITS AND LICENSES. Club shall obtain and maintain in full force and effect any and all permits or licenses that may be required by law in connection with the operation of a day care center. 12. TAXES. This License Agreement does not create any interest in real property. However, if it is determined that the License granted herein creates any taxable interest for any purpose, then Club, as additional rental, shall promptly pay all taxes which may be lawfully levied upon such property interest, real or personal, including, but not limited to, any possessory interest tax involved in the operation hereunder. 13. RIGHT OF ENTRY. City and its authorized representatives, agents, and employees shall have the right to enter upon the Day Care Facilities at any and all reasonable times during the term of this License Agreement for the purpose of inspection to determine whether or not Club is complying with the terms and conditions hereof, or for any other purpose incidental to the rights of City. 14. USE, Club shall not assign any rights relating to this License Agreement or allow the Premises or any part thereof to be used or occupied by any other person for any purpose without the prior written consent of the Director, nor shall Club assign this License Agreement nor convey any of the rights or privileges granted herein, without the prior written consent of the Director. If such assignment, by process of Court or otherwise, is attempted, or in the event of the insolvency or bankruptcy, either voluntary or involuntary, of Club, City may, at its sole option, terminate and cancel this License Agreement, in which event all rights of Club hereunder shall immediately cease and be terminated. 15. SURRENDER OF POSSESSION. Club agrees to yield and deliver to City possession of the Day Care Facilities at the termination of this License Agreement in good condition and in accordance with the express obligations hereunder, except for reasonable wear and tear, subject to the provisions of this License Agreement with respect to removal by Club of certain property upon such termination. Club further agrees to execute and deliver to City a good and sufficient document of relinquishment, if and when requested to do so by City. 16. WAIVER OF CLAIMS. Club hereby expressly waives any and all claims for compensation for any and all loss or damage sustained by reason of any defect, deficiency, or impairment of the Premises or any part thereof, including but not limited to any defect, deficiency, or impairment of the water or sewer system, heating or air conditioning system, or electrical apparatus or wires furnished for the Premises, which may occur from time to time from any cause, and hereby expressly releases and discharges City from any and all demands, claims, actions, and causes of action from any of the aforesaid causes. Club further understands and agrees that in the event of damage to the Community Center or any portion thereof, including but not limited to damage to the Premises or any portion thereof, the determination as to whether to repair or replace such damaged area shall be within the sole discretion of City. In the event City determines not to undertake such repair or replacement, and such damage renders the Premises unusable for the purposes for which this License Agreement has been granted, this License Agreement shall be deemed terminated, and Club's sole remedy shall be a refund of any portion of the monthly compensation which has been paid in advance. 17. NOTICES. All notices required to be given under the terms of this Agreement shall be given by United States mail, postage prepaid, addressed as follows: City: City of Baldwin Park Attn: Director of Recreation and Community Services 14403 East Pacific Avenue Baldwin Park, CA 91706 Club: East Valley Boys & Girls Club Attn: Executive Director 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 18. TERM. The term of this License Agreement shall be for a period of two (2) years, commencing July 1, 2011, unless sooner terminated as provided herein. Notwithstanding the foregoing, either party may terminate this License Agreement, with or without cause, by giving the other party not less than thirty (30) days written notice. Executed at Baldwin Park, California, on the days hereafter set forth. Date: ATTEST: Chief Deputy City Clerk Date: CITY OF BALDWIN PARK Manuel Lozano, Mayor EAST VALLEY BOYS & GIRLS CLUB 9M Executive Director EXHIBIT A EAST VALLEY BOYS & GIRLS CLUB FACILITY DETAIL 6 Classrooms (24ft. x 30ft. =720 sq. ft. each room) 720 sq. ft. x 6 rooms = 4,320 sq. ft. 1 Day Care Director's office (12ft. x 14ft. = 168 sq. ft. 1 Staff workroom (111 ft. x 16ft. = 176 sq. ft.) 1 Staff lounge (8ft. x 12ft. = 96 sq, ft.) 2 Enclosed playground /patio areas (9,325 sq. ft.) 1 Kitchen shared wlcity (12 ft. x 15ft., 10ft.x 13%, 10ft.x 12ft., = 430 sq. ft.) 1 Laundry Room shared w /city (10ft.x 12ft. =120 sq.ft.) 1 Executive Director's office (10 ft. x 11 ft. = 121 sq.ft.) 1 Administrative office (8ft. x 11 ft. = 88 sq.ft.) 1 Family Preservation administrative office (8ft.x 11 ft = 88sq. ft.) 1 Hallway /Administrative office (8ft. x 11 ft. = 88 sq.ft.) Total = 15,020 sq. ft. R1 R BALDWIN r,A,R�K CITY OF BALD WIN PARK CITY COUNCIL AGENDA STAFF REAW" q3 ITEM N0. TO: Honorable Mayor and Members of the City Council ,B FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic DATE: April 20, 2011 SUBJECT: Authorization to Submit Grant Applications for the 1) Construction of a Gymnasium and New Park at Olive Middle School and 2) Barnes Park Enhancement PURPOSE The purpose of this report is to request the City Council to authorize the Director of Recreation and Community Services to submit a grant application for the construction of a gymnasium and small new park at Olive Middle School, and Barnes Park Enhancement through Resolution 2011 -013. BACKGROUND On November 7, 2006, Californian voters passed Proposition 84. The $5.4 billion "Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006° (Proposition 84) is detailed in the Public Resources Code § §75001 through 75090. Funding for this $368 million grant program was made available through the Sustainable Communities and Climate Change Reduction chapter in Proposition 84. (Public Resources Code Division 43, Chapter 9, §75065 (b) (1 -5). This enabling legislation for this grant program is set forth in Public Resources Code § §5640 through 5653. Parks are unique places where children can play, people can exercise, families can bond, seniors can socialize, youth can be mentored, cultures can share and celebrate their differences, and everyone can connect with nature. For these reasons, vibrant parks funded by this program will be cost - effective means of creating humane livable communities. This program will awarded grants on a competitive basis for the creation of new parks and new recreation opportunities in proximity to the most critically underserved communities across California. These projects will benefit the health of families, youth, senior citizens and other populations groups by meeting their recreation, cultural, social, educational, and environmental needs. In November 2006 the City Council approved the Comprehensive Park Master Plan, which establishes a community - supported road map for providing high quality, well- managed parks and recreation facilities throughout the community, As one of the recommendations found under section 3.3 New Parks, New School Parks recommends for the City and the Baldwin Park Unified School District to establish and formalized a joint use agreement to maximize on the strategic locations of the schools. In a collaborative effort, the City and School District entered into a Joint -Use Agreement on April 20, 2010 and an application was submitted for funding through Prop 84 on May 1, 2010. The grant was extremely competitive and the City was not selected for funding of the Olive Middle School Gymnasium and New Park. DISCUSSION A second round of funding through Proposition 84 has been announced with an application deadline of July 1, 2011. The Department of Recreation and Community Services has informed the School District of this second opportunity and the School District has expressed interest to apply once again. In addition to the Gymnasium and New Park at Olive Middle School, the Department is also proposing to submit an application for a Barnes Park Enhancement project. Staff has verified that a city can submit two applications and is hopeful that both projects will be funded. The two projects are described below: Olive Middle School Gymnasium and New Park Staff is recommending that the City of Baldwin Park re- establish the partnership with the Baldwin Park Unified School District and apply for funding through Proposition 84. The proposed project is a gymnasium and new park at Olive Middle School. The area is currently underutilized due to the condition of the existing facility, lack of recreational opportunities and lack of green space. This land contributes to the City's deficit of usable open space and has a negative impact on the quality of life for residents in that part of the City as indicated in the Park Master Plan. The proposed project will include a full -size gymnasium, new green space, outdoor workout equipment and indoor /outdoor restrooms. The project is estimated to cost $6.5 million. The maximum grant allocation of $5 million, however staff will be requested through the grant to cover the City's contribution. The Baldwin Park Unified School District will be contributing a matching $750,000 per project, which has already been set aside. The project will be submitted to the State of California Office of Public School Construction under the Joint Use Program grant for approval. If approved, the State would contribute the remaining 750,000. As in the first round of funding, if the project is not funded there is no financial obligation on the part of the City. The Prop 84 grant application indicates that joint -use projects are a high priority. In order to be considered as a joint use project, the grant requires the inclusion of a signed agreement, which is attached to this report. For purposes of this grant, the City will act as the applicant, and pass through the funds received by the State of California, Department of Parks & Recreation. The attached Joint -Use Agreement defines each agencies responsibility in the event that the project is successfully funded. The attached agreement allows the City to withdraw with no financial obligation if the grant is not awarded. If this projects is fully funded the Baldwin Park Unified School District will assume responsibility as the lead agency in the construction of the gymnasiums; conducting all negotiations, executing contracts and submitting all documents working closely with the City. The Baldwin Park Unified School District will also share the responsibility of operating and maintaining the gymnasium(s) with the City of Baldwin Park. Barnes Park Enhancement In the 2006 grant cycle for Proposition 40, the Barnes Park Gymnasium project was a finalist for funding. The project at the time included the construction of a full -size gymnasium at the existing park, adjacent to the Family Recreation Center. Based on the needs of the community, the Department will once again apply for funding of Gymnasium at Barnes Park. The City has outgrown the existing gymnasium at Morgan Park and a second gymnasium would allow the City to offer increased programs and provide additional revenue through rental opportunities. The Department of Recreation and Community Services has also identified vacant areas adjacent to Barnes Park as ideal possibilities to expand the green space at Barnes Park. An expansion of the park would also be an opportunityto accompanythe gymnasium with surrounding amenities orfeatures such as: Additional Parking Lot Space Dog Park Tennis Courts Community Garden Outdoor Fitness Zone Indoor Workout Center The project is not limited to one of the items listed above and can incorporate a few of the park elements, based on the community input, maintenance costs and priority of the City. FISCAL IMPACT Olive Middle School Gymnasium and New Park This grant will be used to fund the City's portion of the gymnasium and park construction at Olive Middle School. The operating cost of the facility will be divided between the City and School District. The estimated impact on the City is an annual cost of $50,000. The gymnasium is expected to generate additional revenue in the amount of $20,000 annually through membership to utilize the facility. Barnes Park Enhancement Full funding for the project is being requested through the Proposition 84 Grant. Maintenance and operation costs are estimated at $50,000 - $100,000 annually for the expansion of Barnes Park. The facility is estimated to generate revenue through rentals ranging from $20,000 - $25,000. RECOMMENDATION Staff recommends that the City Council consider the options and provide direction to staff; 1) Authorization staff to submit a grant application for 1) the construction of a joint -use gymnasium and new park at Olive Middle School and 2) Barnes Park Enhancement under Proposition 84 Funds; and 2) Adopt Resolution #2011 -13 a Resolution of the Baldwin Park City Council Approving the Application for Statewide Park Program Grants Funds; or 3) Provide alternative direction to staff. RESOLUTION NO. 2011-013 RESOLUTION OF THE BALDWIN PARK CITY COUNCIL APPROVING THE APPLICATION FOR STATEWIDE PARK PROGRAM GRANT FUNDS WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Program, setting up necessary procedures governing the Application; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of the application before submission of said Application to the State; and WHEREAS, the City of Baldwin Park and the Baldwin Park Unified School District desire to enter into an agreement for the construction of a community gymnasium and park at Olive Middle School; WHEREAS, the City of Baldwin Park desire to submit a plan for the construction of a community gymnasium and additional green space at Barnes Park; WHEREAS, the applicant will enter into a contract with the State of California to complete the grant scope project; NOW, THEREFORE, BE IT RESOLVED that the Baldwin Park City Council hereby: Approves the filing of an application for the Olive Middle School Gymnasium and new park, and 1. Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and 2. Certifies that the applicant has or will have sufficient funds to operate and maintain the project; and 3. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and 4. Delegates the authority to the Director of Recreation and Community Services to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope; and Resolution No. 2010 -004 Page 2 5. Agrees to comply with all applicable federal, state and local laws and ordinances, rules, regulations and guidelines. PASSED AND APPROVED this _20L_ day of April' 2090. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF BALDWIN PARK } I, LAURA NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on , by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LAURA NIETO DEPUTY CITY CLERK CITY COUNCIL AGENDA APR 2 ITEM NO. CITY OF BALDWIN PARK CONSENT CALENDAR 11 � BALDWIN P yA, R, K TO: Honorable Mayor and Members of the City Co '1 FROM: Lill Hadsell, Chief of Police DATE: April 20, 20'17 SUBJECT. MEMORANDUM OF UNDERSTANDING BETWEEN BALDWIN PARK POLICE DEPARTMENT FAMILY IMPACT UNIT AND BALDWIN PARK UNIFIED SCHOOL DISTRICT EARLY EDUCATION PROGRAM PURPOSE The purpose of this report is to provide Council with information relative to a Memorandum of Understanding between the Baldwin Park Police Department and Baldwin Park Unified School District Early Education Program. BACKGROUND/DISCUSSION In 2009, the Police Department established the Family Assistance Program. This program was established because we saw that in addition to investigating crimes, arresting and prosecuting suspects, there was a very real need to provide some of our most vulnerable victims and their families with the necessities, i.e., diapers, baby formula, food, personal hygiene products, toys, vouchers for shelter. The program receives donations from corporate sponsors, community members, and business owners. The Department has assisted numerous families in the past two years. These families have been referred to the Department via officers in the field, detectives, school police and school district employees. The Department has worked closely with the Baldwin Park Unified School District in this endeavor. As a result of that relationship, the Baldwin Park Unified School District ( "BPUSD ") Early Childhood Education wishes to establish a cooperative method of assisting with providing emergency services to children ages 0 -5 years and their families. An MOU will formalize the procedure between Baldwin Park Unified School District ( "BPUSD °) Early Childhood Education and the Family Impact Unit of the Baldwin Park Police Department ( "BPPD "). The proposed Memorandum of Understanding has been reviewed and approved as to form and content by the City Attorney. Memorandum Of Understanding Between The Baldwin Park Police Department And Baldwin Park Unified School District April 20, 2011 Page 2 of 2 FISCAL IMPACT There will be no negative impact to the General Fund. The Family Assistance program is maintained via donations by community members, corporate sponsors, business owners, and the Police Department's efforts. RECOMMENDATION 1) Staff recommends City Council receive and file and ratify the Police Chief's decision to enter into a Memorandum of Understanding with Baldwin Park Unified School District Early Education Program, AND 2) City Council authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the process. MEMORANDUM OF UNDERSTANDING BETWEEN BALDWIN PARK USD EARLY CHILDHOOD EDUCATION AND FAMILY IMPACT UNIT Purpose: The purpose of this Agreement is to establish to cooperative method of assisting with providing emergency services to children ages 0 -5 years and their families. This MOU will formalize the procedure between Baldwin Park Unified School District ( "BPUSD ") Early Childhood Education and The Family Impact Unit of the Baldwin Park Police Department ( "BPPD "), Background: Donations from various organizations (i.e., Wal -Mart) assist to fund The Family Impact Unit. The Family Impact Unit provides a variety of assistance at no charge to the preschool program and families served. BPUSD Early Childhood Education Program includes two federally funded programs: Head Start for children 3 -5 and Early Head Start 0 -3. Those programs provide free, comprehensive developmental services for low- income families. The Early Childhood Education Program also includes State Preschool, which is a state funded preschool program for low- income 3 -5 years old. Responsibilities: BPUSD Early Childhood Education Program agrees as a collaborative partner to: 1. Contact Victims Advocate Cynthia Valdez, Detective Diana Larriva, Detective Armando Lopez, or Detective Gary Breceda at Baldwin Park Police Department. 2. Provide basic information about the child, including school name, hours, parent's name, phone number, address, language spoken, etc. 3. Provide a brief statement of need. 4. Exchange information about the family in need of assistance. 5. Collaborate with the detective in developing treatment and family plans, as appropriate. 6. Coordinate referrals and assist with parent contacts, as necessary. 7. Provide space for parent education workshops and staff training. The Family Impact Unit of the BPPD agrees as a collaborative partner to: 1. Provide domestic violence education and support groups to families, 2. Provide emergency shelter for displaced families. 3. Provide emergency assistance such as food, clothing, Wal -Mart vouchers for medicine, diapers (and all other infant/toddler needs), personal hygiene items, school supplies and any items deemed necessary according to the families personal needs. 4. Assistance will be determined and provided based on each individual referral. 5. Provide all services (outside of existing contract) with no charge to the BPUSD ECE Program or their families. 6. Provide staff consultation and training as needed. 7. In the event any donations are terminated by any originations for this program, the BPPD shall assume no Iiabilities for services described in this MOU. Confidentiality will be of the utmost importance. This MOU is effective as of April 20, 2011. This MOU shall be reviewed annually, but will be considered in effect without the need for annual re- signing unless one or the other party requires changes Page I of 2 or determines they cannot continue to be patty to this MOU. In either case, the party wishing to initiate a change or to terminate this MOU shall be responsible for notifying the other party. In the case of termination, that notification shall be in writing and signed by , or [her /his] successor or designee and by Lili Hadsell, of her successor or designee. This MOU shall terminate within 30 days after such notification, unless both parties sign a modified agreement. Indemnification Neither the City of Baldwin Park nor its officers, employees or representatives shall be responsible for any injury, death, damage or liability occurring by reason of any act or omission on the part of BPUSD or any of its officers, employees or representatives performed pursuant to this MOU. It is also understood and agreed, pursuant to Government Code, section 895.4, the City of Baldwin Park shall fully indemnify, defend, and hold harmless BPUSD and its officers, employees or representatives from any liability imposed for injury (as defined by Government Code, section 810.8) occurring by reason of any acts or omissions on the part of the City of Baldwin Park or any of its officers, employees or representatives pursuant to this MOU, Neither BPUSD nor its officers, employees or representatives shall be responsible for any injury, death, damage or liability occurring by reason of any act or omission on the part of the City of Baldwin Park or any of its officers, employees or representatives performed pursuant to this MOU. It is also understood and agreed, pursuant to Government Code, section 895.4, BPUSD shall fully indemnify, defend, and hold harmless the City of Baldwin Park and its officers, employees or representatives from any liability imposed for injury (as defined by Government Code, section 810.8) occurring by reason of any acts or omissions on the part of BPUSD or any of its officers, employees or representatives pursuant to this MOU. The signatures below were authorized by the entities represented BPUSD Lisa Santamaria, Head Start/State Preschool/Early Head Start Program Manager Date , BPUSD Superintendent Date The City of Baldwin Park Lili HadseIl, Chief of Police Date Vijay Singhal, Chief Executive Officer Page 2 of 2 Date CITY COUNCIL AGENDA APR 2 l ITEM No. r OF ■ .l ► PARK STAFF REPORT BALDWIN TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, AICP, Community Development Mana OW DATE: April 20, 2011 SUBJECT: Neighborhood Stabilization Program (NSP) — Contractual Agreement with Custom Homes & Design for the Rehabilitation of the NSP Property Located at 4853 Azusa Canyon Road PURPOSE The City Council is requested to consider: 1) Approval of the Contractual Agreement with Custom Homes & Design for the Rehabilitation of the NSP Property Located at 4853 Azusa Canyon Road. 2) Authorize the Chief Executive Officer to execute the Contractual Agreement for an amount not to exceed $64,746. BACKGROUND I DISCUSSION On July 30, 2008, the President of the United States signed Title III of Division B of the Housing and Economic Recovery Act of 2008 (HERA), which approved several new initiatives and substantial reforms to address the nation's current housing situation. One grant program under Title III is commonly referred to as the Neighborhood Stabilization Program (NSP). The intent of the Neighborhood Stabilization Program is to provide targeted emergency assistance to state, county, and local governments to acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within their communities. On March 17, 2010, the City Council approved the purchase of a single - family property located at 4853 Azusa Canyon Road, Baldwin Park under the Neighborhood Stabilization Program (NSP) Acquisition, Rehabilitation and Resale Program. Included in the NSP was staff's recommendation to partner with the San Gabriel Valley Conservation Corps (Corp) for the rehabilitation of the NSP properties. HUD's and HUD's aggressive timelines for taking action with the Neighborhood Stabilization funds have made meeting the deadlines very difficult. The NSP projects must be completed by September 30, 2011. Since the State did not release the NSP — Azusa Canyon Rehab April 20, 2011 Page 2 of 2 "Authority to Incur Cost" for the City of Baldwin Park until February 1, 2010, this left only a year and half to meet all NSP requirements and complete the acquisition, rehabilitation and resale of the three homes purchased under this program. The purchases for the three properties were completed by July of 2010. However, because the Corp is a training program, the rehabilitation has been slower than anticipated. With the deadline of September 30E" to complete the project in its entirety, the City must seek alternate options to complete the rehabilitation of the remaining two properties. Under consideration under this report is the rehabilitation contract for the Azusa Canyon property. Rehabilitation includes, but is not limited to the following: n Conversion of Illegal Garage Demolition of unpermitted patio area ■ Kitchen and Bathroom remodel New flooring ■ New Energy Efficient Windows ■ Exterior Wood and Stucco repair Exterior and Interior Painting ■ Electrical Repairs New Fencing and Concrete Driveway Please refer to Attachment "A" for a complete list of line items for the following quotes: Construction Company Quote LPZ Construction, Inc* $53,064 Custom Homes & Design $58,860 Bashford Enterprises $62,632 Cal -Home Remodeling, Inc $69,629 `Non- responsive bid per RFP requirement On April i, 2011, four (4) bids were received. A summary of the bids received is included as Attachment "A." The "basis of bids" indicated that the lowest apparent bidder is LPZ Construction, Inc. However, there are a few concerns with this bid. When comparing the bid by line items, it appears that there are incomplete bids for certain items such as termite and insect fumigation as well as C &D requirements. When verifying this information with the contractor, he confirmed that the price quote for termite and insect fumigation is for obtaining a report only and not the actual fumigation. He also confirmed that the price would increase once the report becomes available. In regards to the C &D, the contractor also confirmed that the price quote was for the trash bin only and did not include the C &D requirements. NSP —Azusa Canyon Rehab April 20, 2011 Page 3 of 3 Because the increase of these line items during the construction process will increase the total contract amount, the lowest bid is considered non - responsive due to an incomplete quote per the bid packet. Therefore, staff recommends the next lowest bidder, Custom Homes & Design. This Contractor has a Class B - General Contractors' license in good standing with the State Contractors' Board. A background search shows no irregularities regarding this Contractor. FISCAL IMPACT There is no impact to the General Fund. The funds will be utilized from the NSP grant in the amount not to exceed $64,746 (includes 10% contingency). RECOMMENDATION The City Council is requested to approve the Contractual Agreement with Custom Homes & Design for the Rehabilitation of the NSP Property Located at 4853 Azusa Canyon Road. Attachments Attachment "A" — Line Item Quote Spreadsheet Attachment "B" — Contractor's Agreement Attachment "A" Line Item Quote Spreadsheet City Cost Estimate 2011 Item Price Garage Conversionn $650.00 Garage Door Opener $450.00 Garage Light Fixture $325.00 Garage Window $375.00 Garage Entry Door $525.00 Fumigation $1,400.00 Demo Rear Patio & Roof $1,800.00 Patio Roofing $1,700.00 Patio Light Fixtures $450.00 Stucco Painting $3,100.00 Faesia Board & Rafter Tails $850.00 Attic Vent Screens $275.00 Painting Exterior Woodwork $1,200.00 Windows $3,400.00 Siding Glass Door $2,000.00 Remove Security Door $75.00 Front Entry Door $1,000.00 Front Porch Light Fixture $125.00 Concrete Driveway $3,800.00 Water Heater $1,200.00 Gutters & Downspouts $1,100.00 Wrought Iron Gates $1,300.00 New Front Vinyl Fencing $2,700.00 Repair Chain Link Fence $425.00 New Mail Box $150.00 Repair Elect. Panel $500.00 Drywall Repair Only $1,400.00 Interior Painting $3,500.00 Interior Doors $1,500.00 Ceiling Fans $525.00 Electrical $750.00 Thermostat $75.00 Wall Furnace $125.00 Laminate Wood F looring $3,200.00 Baseboards $1,1 00.00 New Ceramic Tile Floorin2 $2,500.00 Kitchen Remodel ' $6,100.00 Bathroom Remodel $2,800.00 Smoke Detectors $425.00 C &D Service $960.00 Permits 0.00 f$57 Project Total 5,00 CITY OF BALDWIN PARK Bid Comparison 4853 Azusa Canyon Road LPZ Construction, Inc. Custom Homes & Design Item Price Garage Conversionn $585.00 Garage Door Opener $600.00 Garage Light Fixture $465-00 Garage Window $385.00 Garage Entry Door $685.00 Fumigation $85.00 Demo Rear Patio & Roof $1,500.00 Patio Roofing $2,400.00 Patio Light Fixtures $645.00 Stucco Painting $2,092.00 Facsia Board & Rafter Tails $495.00 Attic Vent Screens $375.00 Painting Exterior Woodwork $500.00 Windows $3,100.00 Siding Glass Door $2,650.00 Remove Security Door $150.00 Front Entry Door $785.00 Front Porch Light Fixture $100.00 Concrete Drivewa y $2,250.00 Water Heater $1,685.00 Gutters & Downspouts $800.00 Wrought Iron Gates $685.00 New Front Vinyl Fencing $2,655.00 Repair Chain Link Fence $325.00 New Mail Box $225.00 Repair Elect. Panel $650.00 Drywall Repair Only $685.00 Interior Painting $3,884.00 Interior Doors $1,750.00 Ceiling Fans $550.00 Electrical $985.00 Thermostat $85.00 Wall Furnace $85.00 Laminate Wood Flooring $2,530.00 Baseboards $650.00 New Ceramic Tile Flooring $3,307.00 Kitchen Remodel $6,256.00 Bathroom Remodel $3,160.00 Smoke Detectors $450.00 C &D Service $467.00 Permits $1,348.00 Project Total , Item Price Garage Conversionn $700.00 Garage Door Opener $400.00 Garage Light Fixture $250.00 Garage Window $600.00 Garage Entry Door $480.00 Fumigation $1,200.00 Demo Rear Patio & Roof $1,600.00 Patio Roofing $1,900.00 Patio Light Fixtures $480.00 Stucco Painting $3,580.00 Facsia Board & Rafter Tails $1,100.00 Attic Vent Screens $380.00 Painting Exterior Woodwork $1,480.00 Windows $3,980.00 Siding Glass Door $2,100.00 Remove Security Door $50.00 Front Entry Door $950.00 Front Porch Light Fixture $180.00 Concrete Driveway $4,400.00 Water Heater $1,400.00 Gutters & Downspouts $1,280.00 Wrought Iron Gates $1,180.00 New Front Vinyl Fencing $2,900.00 Repair Chain Link Fence $480.00 New Mail Box $180.00 Repair Elect. Panel $480.00 Drywall Repair Only $980.00 Interior Painting $3,480.00 Interior Doors $1,480.00 Ceiling Fans $680.00 Electrical $980.00 Thermostat $50.00 Wall Furnace $180.00 Laminate Wood Flooring $3,480.00 Baseboards $1,380.00 New Ceramic Tile Flooring $2,480.00 Kitchen Remodel $5,730.00 Bathroom Remodel $3,190.00 Smoke Detectors $260.00 C &D Service $800.00 Permits $0 .00 rofec t Tota Page 1 of 2 CITY OF BALDWIN PARK Bid Comparison 4853 Azusa Canyon Road Bashford Enterprises Cal -Home Remodeling, Inc, Item Price Garage Conversionn $949.00 Garage Door Opener $627.00 Garage Light Fixture $516.00 Garage Window $260.00 Garage Entry Door $580.00 Fumigation $1,623.00 Demo Rear Patio & Roof $3,721.00 Patio Roofing $1,499.00 Patio Light Fixtures $904.00 Stucco Painting $3,135.00 Facsia Board & Rafter Tails $830.00 Attic Vent Screens $286.00 Painting Exterior Woodwork $1,648.00 Windows $3,896.00 Siding Glass Door $1,481.00 Remove Security Door $22.00 Front Entry Door $960.00 Front Porch Light Fixture $111.00 Concrete Driveway $2,775.00 Water Heater $1,248.00 Gutters & Downs outs $1,298.00 Wrought Iron Gates $999.00 New Front Vinyl Fencing $2,775.00 Repair Chain Link Fence $389.00 New Mail Box $180.00 Repair Elect. Panel $1,143.00 Drywall Repair Only $2,358.00 Interior Painting $2,980.00 Interior Doors $2,123.00 Ceiling Fans $397.00 Electrical $699.00 Thermostat $209.00 Wail Furnace $98.00 Laminate Wood Flooring $2,924.00 Baseboards $1,083.00 New Ceramic Tile Flooring $3,674.00 Kitchen Remodel $6,381.00 Bathroom Remodel $2,586.00 Smoke Detectors $315.00 C &D Service $2,950.00 Permits $0.00 Project Total , Item Price Garage Conversionn $684.00 Garage Door Opener $525.00 Gara a Li ht Fixture $510.00 Garage Window $420.00 Garage Entry Door $560.00 Fumigation $2,200.00 Demo Rear Patio & Roof $2,700.00 Patio Roofing $2,190.00 Patio Light Fixtures $576.00 Stucco Painting $3,120.00 Facsia Board & Rafter Tails $750.00 Attic Vent Screens $250.00 Painting Exterior Woodwork $2,160.00 Windows $4,428.00 Siding Glass Door $2,580.00 Remove Securit y Door $90.00 Front Entry Door $763.00 Front Porch Light Fixture $126.00 Concrete Driveway $3,600.00 Water Heater $1,225.00 Gutters & Downspouts $1,162.00 Wrought Iron Gates $1,100.00 New Front Vinyl Fencing $2,400.00 Repair Chain Link Fence $400.00 New Mail Box $195.00 Repair Elect. Panel $2,040.00 D ail Repair Only $2,300.00 Interior Painting $4,400.00 Interior Doors $1,416.00 Ceiling Fans $500.00 Electrical $432.00 Thermostat $125.00 Wall Furnace $100.00 Laminate Wood Flooring $3,690.00 Baseboards $770.00 New Ceramic Tile Flooring $2,465.00 Kitchen Remodel $7,726.00 Bathroom Remodel $4,701.00 Smoke Detectors $450.00 C &D Service $1,100.00 Permits $2,700.00 Project Total , Page 2 of 2 Attachment "B" CONTRACTORS AGREEMENT CITY OF BALDWIN PARK NEIGHBORHOOD STABILIZATION PROGRAM OWNER/CONTRACTOR AGREEMENT Property Owner: City of Baldwin Park Property Address: 4853 Azusa Canyon Road Baldwin Park, CA 91706 1. INDEMNITY: The Contractor shall take and assume all responsibility for the work. The Contractor shall bear all losses and damages directly or indirectly resulting to him, to the City, or to others on account of the performance under this agreement, or the character of the work, accidents or any other causes whatsoever. The Contractor shall assume the defense and indemnify and hold harmless the City, its officers and employees from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from the performance of this agreement or work resulting from Contractor negligence or willful misconduct, howsoever the same may be caused. 2. SUBCONTRACTOR/ASSIGNMENT: It is expressly understood by the City that Contractor may, from time to time, at its sole discretion, employ agents to perform the above - described services. These agents will, however, be supervised and under the direct control of Contractor who is solely responsible for these agents. 3. CITY OF BALDWIN PARK: The City of Baldwin Park is not a party to this contract and does not guarantee the work of any Contractor nor does it control the actions or inactions of the Owner. 4. CONTRACT PRICE: Owner will pay Contractor under this Contract /Agreement the sum of Fifth Ei Irt Thousand, Eight Hundred Six& Dollars($ 58,860). 5. PAYMENT: Payments will be based on completed work items totaling $2,000 or more and the final 10% paid 30 days after the Notice of Completion has been filed and recorded at the Office of the Recorder in the County of Los Angeles and has been received by the City of Baldwin Park. Other (specify) 6. START AND COMPLETION: The Contractor agrees to start work calendar days after receipt of a written Notice to Proceed from the Owner and to complete the work on or before , 2011. If completion is delayed for reasons beyond Contractor control, Contractor shall provide timely notice to the Owner of the reasons for the delay and shall be obligated to substantiate its claim. The Owner may terminate this Agreement by notifying the Contractor in writing. If the Contractor fails to complete the work as agreed above, the Owner may declare Contractor in default by providing written notice to Contractor by registered mail. If Contractor fails to remedy such default within 15 days of such notice, Owner shall have the right to select a substitute Contractor in writing. 7. NOTICE OF COMPLETION: Owner agrees to sign a Notice of Completion for recording within ten days of completion of the work. Contractor agrees to release the Owner and Property from all claims upon receipt of the completion payment. 8. CHANGE ORDERS: Owner and Contractor expressly agree that no material changes or alterations in the work or price as provided above shall be made unless in writing and mutually agreed to by both parties, and approved by the City of Baldwin Park. 9. PERMITS AND CODES: Each Contractor agrees to secure and pay for all necessary permits and licenses required and to adhere to applicable local codes and requirements whether or not covered by the specifications and drawing for the work including State of California Contractor registration requirements. 10. EQUAL OPPORTUNITY: In hiring each Contractor agrees to provide equal opportunity to all persons, without discrimination as to race, color, creed, religion, nation origin, sex, marital status, age, and status with regard to public assistance or disability. 11. UNACCEPTABLE RISK: Each Contractor represents that at the time of execution here of, it is not listed on the Disbarred and Suspended Contractor list of the U. S. Department of Housing and Urban Development. 12. WARRANTY: For good and valuable consideration, each Contractor hereby agrees to provide a full one -year warranty to the Owner, which shall extend to subsequent Owners of the property to be improved. The warranty shall provide that improvements, hardware and fixtures of whatever kind of nature installed or constructed on said property by the Contractor are of good quality, and free from defects in workmanship, including defects in the manner of installation, or materials or deficiencies subject to the warranty contained in this paragraph provided, however, that the warranty set forth in this paragraph shall apply only to such deficiencies and defects as to which Owner or subsequent Owners shall have given written notice to the Contractor, at its principal place of business, within one (1) year from the date of Contractor request for final payment, stating that all work under contract has been completed. 13. LIST OF IMPROVEMENTS: Each Contractor acknowledges that it has reviewed the list of Proposed Improvements per Work Write -up, dated and that such list is accurate and consistent as to scope of work, price and name of Contractor with the Contractor proposal and agreement with the Owner and the work that the Contractor will undertake. 2 14. FINANCING: Contractor agrees that it will not enter into any agreement to perform work financed by the Rehabilitation Loan until said Loan has been funded, unless said agreement is contingent upon the Rinding of said loan. 15. INSURANCE: The Contractor shall keep in full force for the full term of this agreement the following insurance policies: XY- e Amount Workers Compensation $7,500.00 Comprehensive Liability $500,000 (Excluding Auto) 16: SUB - CONTRACTORS: Each Contractor agrees that all the warranties contained herein shall apply to all work performed under the Contract, including that performed by any Sub - Contractor. 17. ACKNOWLEDGMENT: All warranties herein are in addition to, and not in limitation of, any and all other rights and remedies to which the owner or subsequent Owners, may be entitled, at law or in equity, and shall survive the conveyance of title, delivery of possession of the property, of other final settlement made by the Owner and shall be binding on the undersigned notwithstanding any provision to the contrary contained in any instrument heretofore or hereinafter executed by the Owner. The Contractor hereby acknowledges that this Agreement has been approved by the Planning Department of the City of Baldwin Park. 18. CONTINGENCY AMOUNT: Contingency amounts may be used, if needed, only for the following costs: a. Unforeseen City of Baldwin Park Building Code requirements; b. Additional construction costs in excess of the contract price as agreed above; and C. Payment for extra work and changes as agreed upon per the terms and conditions above. Any remaining Contingency Amount not used for the purposes in items (a) through (c) above shall be applied to pay back the loan. If the Owner incurs expenditures in excess of the contract price and the Contingency Amount, the Owner shall be responsible for paying the additional costs. 19. FUNDS CONTROL: The Owner will disburse all fiinds needed for construction and associated costs to the City authorized Lending Institution or Escrow Company. 3 20. CONTROL OF DISBURSEMENTS: The owner and Contractor authorize the City to Control the disbursement of all escrowed fiends and agree that the City may do so at its sole discretion. The City will apply the escrowed funds for payment of labor and material and other associated costs under this agreement and provide records of all escrowed deposits and disbursements. In the event of a dispute between Owner and Contractor, the City is authorized to disburse or withhold finds for work completed until the dispute is resolved. Any extraordinary expenses incurred by the City, including attorney's fees, shall be the responsibility of the Contractor. 21. REMOVAL OF DEBRIS: Upon the completion of the work, Contractor agrees to remove all construction debris and surplus material from the property and leave the property in a neat and broom clean condition. 22. LEAD BASE PAINT PRODUCTS: Lead base paint products in compliance with part 570.611 of CDBG regulations can not be used by Contractor in any of the work under this agreement. 23. Contractor Responsibility: to insure that if worksite does not pass Lead clearance, contractor must re -clean the work area at his own expense and pay to have the risk assessor test again, for as many times as it takes to pass. Contractor will not be paid until clearance has been passed. 24. Contractor Responsibility / Lead: Contractor and Subcontractors must be California Certified Lead workers, using Lead safe work practice. 25. EXPEDIENCY: Time is of the essence of this Contract as to both parties hereto. 26. ORDER OF PRIORITY OF CONTRACTS: The Provisions of this Agreement shall supersede all other contracts and agreements concerning the work described herein. 27. CONFLICT OF INTEREST: No officer, employee, or member of the governing body of the City who exercises any function or responsibilities in connection with this agreement can have any private interest, direct or indirect, in this agreement. 28. ARBITRATION: Any controversy of claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration, a judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. Arbitration will place said dispute before an impartial third party, agreeable to homeowner and Contractor, who will be authorized to make a legally binding decision. 29. Attached is the Lead Inspection & Risk Assessment Report. Contractor is responsible to follow strictly instruction of Report Summary of all Positive results found in Exterior and Interior of property. 11 30. SECTION 3: A. The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701c {Section 3). The purpose of Section 3 is to ensure that employment and economic opportunities generated by HUD assistance or HUD - assisted projects covered by Section 3, shall, to the greatest extent feasible, be directed to low -and very low - income persons, particular who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD regulations in 24 CFR part 135, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the 135 regulations. C. The Contractor agrees to send to each labor organization or representative of workers with which the Contractor has a collective bargaining agreement or other understanding if any, a notice advising the labor organization or worker representative of the Contractor commitments under this Section 3 clauses, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The Contractor agrees to the include the Section 3 clauses in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in the Section clause, upon finding that the subcontractor is in violation of the regulations in 24 CFR pact 135. The Contractor will not subcontract with any subcontractor where the Contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR 135. E. The Contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the Contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the Contractor obligations under 24 CFR part 135. F. Noncompliance with HUD regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with Section 3 covered Indian housing assistance, Section 7(b) of the Indian Self - Determination and Education Assistance Act 5 (25 U.S.C.450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (I) preference and opportunities for training and employment subcontracts shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian -owncd Economic Enterprises. Parties to this contract that are subject to the provisions of Section 3 and Section 7 (b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation of compliance with Section (b). NOTICE TO OWNER (SECTION 7018, 7019 - CONTRACTORS LICENSE LAW) UNDER THE MECHANICS; LIEN LAW, ANY CONTRACTOR, SUBCONTRACTOR, LABORER, MATERIAL PERSON OR OTHER PERSON (S) WHO HELPS TO IMPROVE YOUR PROPERTY AND IS NOT PAID FOR HIS LABOR, SERVICES OR MATERIAL, HAS RIGHT TO ENFORCE HIS CLAIM AGAINST YOUR PROPERTY. THIS MEANS THAT, AFTER A COURT HEARING, YOUR PROPERTY COULD BE SOLD BY A COURT OFFICER AND THE PROCEEDS OF THE SALE USED TO SATISFY THE INDEBTEDNESS. THIS CAN HAPPEN EVEN IF YOU HAVE PAID YOUR OWN CONTRACTOR IN FULL, IF THE SUBCONTRACTOR, LABORER, OR SUPPLIER REMAINS UNPAID. UNDER THE LAW YOU MAY PROTECT YOURSELF AGAINST SUCH CLAIMS BY FILING, BEFORE COMMENCING SUCH WORK OR IMPROVEMENT, AND ORIGINAL CONTRACT FOR THE WORK OF IMPROVEMENT OR A MODIFICATION THEREOF, IN THE OFFICE OF THE COUNTY RECORDER OF THE COUNTY WHERE THE PROPERTY IS SITUATED AND REQUIRING THAT A CONTRACTOR PAYMENT BOND BE RECORDED IN SUCH OFFICE. SAID BOND SHALL BE IN AN AMOUNT NOT LESS THAN FIFTY PERCENT (50 %) OF THE CONTRACT PRICE AND SHALL, IN ADDITION TO ANY CONDITIONS FOR THE PERFORMANCE OF THE CONTRACT, BE CONDITIONED FOR THE PAYMENT IN FULL OF THE CLAIMS FOR ALL PERSONS FURNISHING LABOR, SERVICES EQUIPMENT OR MATERIAL FOR THE WORK DESCRIBED IN SAID CONTRACT. CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTOR STATE LICENSE BOARD. ANY QUESTION CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR OF THE BOARD WHOSE ADDRESS IS: 1010 ONO Street Sacramento Ca 95814 Contractor State License Board 1010 ONO Street Sacramento, CA 95814 ro Owner's Signature — Vijay Singhal City of Baldwin Park Owner's Signature Print Contractor's Name & Title Contractor's Signature Contractor Name: Custom Homes & Desi n Contractor Address: 4139 Center Street Classification: Class B - General Building Contractor State License No. # 769108 7 Date Date Date CITY COUNCIL AGENDA APR 2 Q .w ITEM N0. - _ BALDWIN CITY OF BALDWIN PARK STAFF REPORT P, A, R, K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: April 20, 2011 SUBJECT: STATUS OF THE ENTRY MONUMENT CONSTRUCTION ON RAMONA BOULEVARD NEAR 1 -605 PURPOSE This report requests that the City Council authorize staff to direct Sully Miller, the `Ramona A' contractor, to proceed with the construction of the City Entry Monument on Ramona Boulevard near the City's west city limit. BACKGROUND In February 2009, the City of Baldwin Park was allocated, by formula, the amount of $2.38 Million under the FHWA (Federal Highway Administration) ARRA (American Recovery and Re- investment Act) program. The City successfully qualified for FHWA ARRA infrastructure funds for two projects as follows: (1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Avenue $950,000, with no city match requirement (2) Ramona B - Ramona Boulevard, Francisquito Avenue to Merced Avenue $1,430,000 with a city match of $70,000 for a total of $1,500,000 In July 2009, Caltrans and FHWA approved going forward with the projects. At this point, the City was essentially locked into performing the improvements as submitted and as authorized by FHWA. Luckily, City staff did include beautification improvements that were requested by the City Council and also staff was creative enough to include a design -build element to complete the Entry Monument. In May 2010, the City awarded two construction contracts: (1) Ramona A - Sully- Miller Contracting _Company_ in the amount of $833,411 (2) Ramona B -- Payewest Contracting Company in the amount of $1,261,335. Ramona Entry Monument + Receive 1 File Construction Status Page 2 of 5 April 20, 2011 On April 6, 2011, a staff report was provided to the City Council which contained a status of the Ramona A and the Ramona B projects, and a status of the Entry Monument construction and installation of Bus Shelter amenities. The City Council requested that the issues surrounding the construction of the Entry Monument on Ramona Boulevard be brought back to the City Council for review and evaluation. The City Council requested that staff negotiate with the contractor the cost of the monument with the water feature to within the $50,000 allowance for the monument, or if the contractor could not agree, then staff should forego the water feature or reduce the monument scope in some manner to construct it within the $50,000. Any savings from this should then be re- directed to add street furniture or add more illuminated street signs to the project, or add other aesthetic improvements to the project. Therefore the remaining information on this report is mostly related on the Entry Monument construction on the Ramona A project. DISCUSSION Eligible Improvements Improvements that are eligible for funding by FHWA are generally limited to concrete repairs, roadway resurfacing, and other improvements directly supporting the roadway infrastructure. Staff, however, submitted for FHWA/Caltrans approval project plans and specifications with upgrades to traffic signal devices like count -down timers, push buttons, and new illuminated street name signs; transit improvements such as painting and repairing the Bus Shelters; and even some aesthetic improvements such as hardscaping, landscaping, and planting trees in the parkway and medians, and replacing the Entry Monument. The specification were reviewed and approved by Caltrans prior to advertising for construction bids. Therefore, per FHWA/Caltrans guidelines, the City is limited to improvements within the approved scope of work in the Plans and Specifications. If elements or improvements fall outside of the approved scope, funds for those improvements will be forfeited. Federal / State Audit The City was advised from the outset of ARRA funds allocation, that all ARRA funded projects would be audited. The City could loose all or part of the project's federal funds if an audit results in severe findings. The good news is that both of these ARRA funded projects have each been audited three times and the work we have completed so far has been approved. However, a fourth audit is scheduled upon the completion of the project, now likely in June 2011. This audit will focus on how the delivered improvements compare to the authorized scope of work, and will provide for a review of the closeout documents and labor compliance. Construction Status & Remaining Schedule_ Ramona A - has Federal funding totaling $950,000 and is 100% reimbursable, which means that no matching funds are necessary and all $950,000 is available for the construction and construction management of this project. The following tables summarize the financial status of the Ramona A project: Ramona Entry Monument f Receive / File Construction Status Page 3 of 5 April 20, 2011 Ramona A --- Available ARRA Funds $950,000 Construction Contract Status Contract Award -- $833,419 Contract Contingency (10 %) i $83,341 Maximum Authorized Contract $916,752 Fxnenditures Construction _ Total Construction to Date $738,648 Work not yet completed* Bus Shelter Refurbishments (6)* $36,570 $30,000 — Total Construction $805,218 Construction Management CM Contract- AAE _ ' _ $61,220 Add Labor Comp - Avant -Garde $5,000 Estimated CM -Add $3,520 Total Construction Mgmt $69,740 I Total Committed Expenditures $874,958 Funds Available for City Council Direction $75,042 *The remaining items for completion of Ramona A include the illuminated street name signs, LED traffic signal lights, partial landscaping, and missing trees. The Bus Shelter work includes cleaning and repainting 6 bus shelters, and replacing missing solar panels. This Ramona A project has no matching fund requirement, and construction of everything in the original project scope is 100% reimbursable. Monument Status As presented to the City Council on April 6, 2011, staff had previously analyzed and then negotiated the cost of constructing the monument structure for $72,000. One option requested by the City Council was to reduce the monument cost to fall within the bid allowance of $50,000. Staff has looked into this option, and the most straightforward cost reduction is to forego the water feature in the monument. The City would get a $24,000 credit for deleting the water feature. The cost savings are from deleting the mechanical water pumping system and the related piping and plumbing reservoir and equipment, and the reduced cost of the electrical service which now would only provide landscape lighting and up- lighting. Therefore the monument structure cost may be reduced from $72,000 to 48,000. Another option to construct a monument to within $50,000 is to perform some design modifications to the monument. However, besides the clear direction that we would need to provide for a re- design effort, there is a re- design cost which would be in the range of $5,000 to $10,000. Ramona Entry Monument + Receive 1 File Construction Status Page 4 of 5 April 20, 2011 One of the main challenges to a re- design effort is the time delay and potentially lapsing funds which we may trigger. Even though a re- design is possible, an unintended consequence would be that a time extension would cast greater scrutiny on the closeout audit by a different group of auditors. As mentioned above, FHWA funds are intended for roadway improvements, and although we may be granted a time extension, it could be with the condition that non - roadway improvements become non - participating and therefore not reimbursable. An alternative to this last option is foregoing the monument as designed and installing a precast concrete monument that the City could specify out from a catalog. This approach has been performed by other local agencies. This alternative would cost approximately $15,000. The cost includes demolition of the existing structure, and grading where the new precast structure would be' placed. This option is not recommended by staff. Any decision that the City Council makes, however, needs to consider that further project delays which push construction draw down into next fiscal year (payments to a contractor or work after July 1, 2011) may be subject to lapse. Bus Shelter Improvements The approved plans and specification call for refurbishing Bus Shelters. The Ramona A project has 6 Bus Shelters (two stops on this Ramona segment are missing bus shelters). The funds may only be used for the purpose and intent called out in the specifications which is to repaint the shelters and replace the solar panels. The cost of purchasing a new bus shelter is estimated to be $20,000, and cost makes it prohibitive to replacing bus shelters. The cost allowance for Bus Shelters on the Ramona A project is $30,000 for 6 Bus Shelters, or $5,000 each. Ramona B - has Federal funding totaling $1,430,000 and has a matching requirement of $70,000 for a total project funding of $1,500,000. The remaining items for completion of this project include 4 illuminated street name signs and the 8 Bus Shelter re- painting and solar panels replacements. FISCAL IMPACT There is no impact on the General Fund. The funds for Ramona A are 100% reimbursable up to $950,000. Unused project funds cannot be reimbursed and will not be reprogrammed for future City use (funds will be lost). Moreover, the unused funds may not be reprogrammed for other uses. The City will, however, submit staff costs which have supported the project for reimbursement so that the City receives the full allowance up to the grant limit. Ramona Entry Monument + Receive 1 File Construction Status Page 5 of 5 April 20, 2011 RECOMMENDATION It is recommended that the City Council choose one of the following options: Authorize staff to proceed with construction of the Entry Monument without the water feature at a cost of $48,000. This would make $27,000 available for some enhanced landscaping, or for additional illuminated street name signs on the project which are estimated to cost $5,000 each or $20,000 for one intersection.; or 2. Authorize staff to proceed with construction of the Entry Monument as designed with the water features. The cost of this would be $72,000, and unused project funds available for construction are $75,048. ATTACHMENT None AGENDA BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BA DW.1 N P - A - R> K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al p6blico a dirigirse al Concilio o cualquiera Commission or any of its Agencies listed on this otra de sus Agencias nombradas on esto agenda, agenda on any matter posted on the agenda or pars hablar sobre cualquier asunto publicado on la on any other matter within its jurisdiction. If you agenda o cualquier terra que ests bajo su jurisdiccion. wish to address the Commission or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A coda minutes speaking time. A Spanish - speaking persona se le permite hablar por tres (3) minutes. Nay interpreter is available for your convenience. un interprete Para su conveniencia. Any carillon public record (olatrng to an acjeoda item for J1r1 Open Session of O requ/a/ meeting of the Gomownl1v Dovelopment {commission that is dlStribuled 10 the Community 0eveloptro of Commission less than /% hoar:; priOr tO that meelirlg Will he 43varl0ble for public inspection at City ilall irl the (.;ity Clerks office rat 1440 F Pacific Avenue, 3rd 1 =loor duping normal hosiness hours (h4onday .. Thursday, 11-30 a,m, - 6100 p tn) Community Development Commission Agenda Page 1 COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING --- 7 :00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlon Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMiS16N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos quo exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; a 2) Dirigir personal a investigar y/o fijar asuntos pars tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the April 6, 2011 meeting (regular.) 3. SUPPLEMENTAL EDUCATIONAL REVENUE AUGMENTATION FUNDS (SERAF) OBLIGATION FOR FY 2010 - 2011, STATE LEGISLATION CHAPTER 21 STATS 2009 (ABX4 26) Staff recommends Commission 1) authorize staff to make the required SERAF payment using FY 2010 -11 low and moderate income housing funds and other available commission funds by May 10th; and 2) waive further reading, read by title only and adopt Resolution No. 463 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, STATE OF CALIFORNIA, MAKING CERTAIN FINDINGS REGARDING THE BORROWING OF FUNDS FROM THE LOW AND MODERATE INCOME HOUSING FUND FOR THE PAYMENT TO THE SUPPLEMENTAL EDUCATIONAL REVENUE AUGMENTATION FUND FOR FISCAL YEAR 2010 - 2011." Community Development Commission Agenda Page 2 ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this '14th day of April 2011. 6&0 I Wo Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2`d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.950.4011, ext. 466 or via e -mail at lnieto(c),baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Community Development Commission Agenda Page 3 COMMUNITY DEVELOPMENT COMMISSION CITY OF BALDWIN PARK April 20, 2011 WARRANT REGISTER NO. 733 REPORT: CHECKREG GENERATED: 15 APR 09 11144 RUN: TUESDAY APRI22011 10:23 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13272 - 13276 CHECK BANK CHECK # CHECK AMT CHECK DATE VENDOR # ADDRS # VENDOR NAME STATUS WO # AMOUNT G/L ACCT # •DESCRIPTION INVOICE # INV VEND 2 13272 $40.00 04/12/11 08688 0 AL &SHIRE & WYNDER LLP ' 6.67 836 -DO- 000- 51101 - 14900 -2 FEB LEGAL,SRV 16124 6.67 834 -00 -000- 51101 - 14900 -2 FEB LEGAL SRV 6 :67 835 -DO- 000 - 51101- 14900 -2 FEB LEGAL SRV 6.67 831 -00- 000- 51101- 14900 -2 FEB LEGAL SRV 6.66 832 -DO- 000 - 51101- 14900 -2 FEB LEGAL SRV 6.66 833 -DO -000- 51101 - 14900 -2 FEB LEGAL SRV 2 13273 $400.00 04/12/11 00167 0 CALIFORNIA REDEVELOPMENT ASSOC. 400.00 804 -40 -470- 51100- 14450 -2 LEGAL DEFENSE FUND ASMNT 2045A 2 13274 $67.61 04/12/11 09454 0 J &D BUSINESS FORMS, INC. 67.61 806 -40- 470 - 53320 - 14470 -2 BUS CRD -bi PICAZO 310259 2 13275 $120.00 04/12/11 00617 0 LSARIPOSA LANDSCAPES INC. 120.00 890 -00- 000- 51101- 14900 -2 MAR LNDSCP MAINT 51126 2 13276 $7500.00 04/12/11 04186 0 SAN GABRIEL VALLEY ECONOMIC 7500.00 806 -40 -470- 53330- 14470 -2 RENEW MEBERSHIP 2011 2621 TOTAL # OF ISSUED CHECKS: 5 TOTAL AMOUNT: 8127.61 TOTAL # OF VOIDED /REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION MINUTES WEDNESDAY, APRIL 06, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor I Chair Marlen Garcia, Mayor Pro Tem 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia. 1. WARRANTS AND DEMANDS Authority received and filed. 2. MINUTES Commission approved the minutes of the March 16, 2011 meeting (regular.) 3. CONCEPTUAL APPROVAL FOR THE DEMOLITION OF AN EXISTING BUILDING AND THE CONSTRUCTION OF A NEW OFFICEIWAREHOUSE BUILDING WITHIN THE FC, FREEWAY COMMERCIAL ZONE, WITHIN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA; LOCATION: 14137 GARVEY AVENUE; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NO.: PR 10 -09 Commission waived further reading, read by title only and adopted Resolution No. 462 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND CONCEPTUALLY APPROVING THE DESIGN REVIEW PROPOSAL FOR THE CONSTRUCTION OF A NEW TWO -STORY OFFICE 1 WAREHOUSE BUILDING IN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA; LOCATION: 14137 GARVEY AVENUE; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NO.: PR 10 -09." ADJOURNMENT There being no other matters for discussionthe meeting was adjourned at 9:07 p.m. Approved as presented by the Commission at their meeting held April 20, 2011. Laura M. Nieto, CMC Deputy City Clerk 0 �LLLI.LL/ TO: FROM: DATE: COMMUNITY DEVELOPMENT COMMISSION Staff Report Honorable Chairman and Members of the Commission Vijay Singhal, Executive Director Marc Castagnola, AICP, Community Development Manag April 20, 2011 SUBJECT: Supplemental Educational Revenue Augmentation Funds (SERAF) obligation for FY 2010 -2011, State Legislation Chapter 21 Stats 2009 (ABX4 26) PURPOSE To provide to the Community Development Commission ( "Commission ") a status update on the Supplemental Educational Revenue Augmentation Funds (SERAF) payment obligation of $368,666 for FY 2010 -2011 and to consider the adoption of the attached resolution in regards to borrowing of funds from the Low and Moderate Income Housing Fund, required per state legislation ABX4 26. BACKGROUND In accordance with ABX4 26, redevelopment agencies are required to shift $1.7 Billion in property tax increment revenues to K -12 schools in FY 2009 -2010 via the Supplemental Educational Revenue Augmentation Funds (SERAF) and an additional shift of $350 Million in FY 2010 -2011. On November 12, 2010, State Department of Finance notified the Commission of the SERAF amount determined to be transferred in FY 2010 -2011, which is calculated based on net and gross tax increments. The SERAF payments for FY 2010 -2011 must still be made, despite passage of Proposition 22 in November 2010. Passage of Proposition 22 gave redevelopment agencies additional protection from future State actions to take or shift local redevelopment funds, but it does not repeal or change ABX4 26, which takes $2.05 billion from redevelopment agencies. Proposition 22 contains a retroactive provision which overturns any State actions to take funds from local governments back to October 20, 2009. ABX4 26 was passed July 2009. Therefore, Proposition 22 does not reverse ABX4 26, nor does it refund the previous payments made to SERAF. DISCUSSION The Commission's proportionate share of the property tax shift for FY 2010 -2011 is $368,666 and must be allocated to the LA County Auditor - Controller for deposit into the SERAF FY 2010 -2011 April 20, 2011 Page 2 of 3 SERAF on or before May 10, 2011. Last year, the Commission's proportionate share of the property tax shift for FY 2009 -2010 was $1,790,663 (Total SERAF payment for both fiscal years is $2,169,329). The State statute required the Commission to report to the LA County Auditor - Controller by March 1, 2011 as to how it intends to fund its proportionate share. On February 24, 2011, the Commission notified the LA County Auditor - Controller via letter the Commission's intent to pay the proportionate share, under protest, with funds advanced from the Commission's Low and Moderate Income Housing Fund, other available tax increment revenue, and the General Fund, if necessary. Commission's February 24th letter to the LA County Auditor - Controller is attached (Attachment #1). SERAF Payment Due If the Commission does not make its payment on time, then it will receive the "death penalty" and must increase its housing set -aside to 25 %, during receipt of tax increment, as well as not add new or expand existing project areas, issue new bonds or other indebtedness, expend any funds, except as expressly provided in ABX4 26. The Commission can use any available funds to make the SERAF payment, To make the SERAF payment, an option the Commission can use is to borrow funds from the Commission's required 20% housing set -aside allocation for FY 2010 -2011. However, as a condition of borrowing, Health and Safety Code section 33690 (c) requires the agency to make a finding that there are insufficient other agency moneys to meet the SERAF payment requirement. Based on the amount of existing indebtedness of the Commission, the Commission has insufficient non - housing funds and will only be able to make the required SERAF payment by borrowing the payment due from its Fiscal Year 2010 -2011 allocation of Low and Moderate Income Housing Funds. The Commission will borrow FY 2010 -2011 housing set -aside funds to make the $368,666 SERAF payment, which is permitted by Chapter 21 and as stated in the Department of Finance letter dated November 12, 2010 (Attachment #2). The housing set -aside fund must be repaid by .tune 30, 2016 with no interest to accrue on the loan. If not repaid by the deadline, then the housing set aside allocation is increased to 25% permanently. Lawsuit CRA has filed a lawsuit in Sacramento County Superior Court, challenging the constitutionality of ABX4 26, California Redevelopment Association et al. v. Genest et al. (CRA v. Genest). That case alleges, among other things, the duties of county auditors to deposit funds received from redevelopment agencies in SERAF are inconsistent with State and Federal constitutional provisions and are unlawful and SERAF FY 2010 -2011 April 20, 2011 Page 3 of 3 unenforceable. CRA has urged agencies not to make any payments before the deadline and agencies carefully monitor the progress of the pending litigation. However, the Commission should be prepared to make the SERAF payment to comply with this fast - approaching deadline. CRA filed a motion asking the court not to require agencies to make the SERAF payments due on May 10t , until the court makes its decision. If the outcome of the lawsuit is not in the CRA's favor, or the judgment is not received prior to May 10th, the Commission will be required to make the payment. Staff will provide any updates, if any, received from the CRA on the pending litigation at the April 20th meeting. RECOMMENDATION Staff recommends that the Community Development Commission: 1) Authorize staff to make the required SERAF payment using FY 2010 -11 Low and Moderate Income Housing Funds and other available Commission funds by May 10th; and 2) Waive further reading , read by title only and adopt Resolution No. 463 entitled " A RESOLUTION OF THE COMMUNITY DEVELOMENT COMMISSION OF THE CITY OF BALDWIN PARK, STATE OF CALIFORNIA, MAKING CERTAIN FINDINGS REGARDING THE BORROWING OF FUNDS FROM THE LOW AND MODERATE INCOME HOUSING FUND FOR THE PAYMENT TO THE SUPPPLEMENTAL EDUCATIONAL REVENUE AUGMENTATION FUND FOR FISCAL YEAR 2010- 2011 ". ATTACHMENT Attachment No. 1 -- Commission's letter dated February 24, 2011 Attachment No. 2 — State Department of Finance letter dated November 12, 2010 Attachment No. 3 -- Resolution No. 463 Attachment #1 Commission's letter dated February 24, 2011 February 24, 2011 Kristina Burns, Manager Property Tax Division Kenneth Hahn Hall of Administration 500 West Temple Street, Room 524 Los Angeles, California 90012 -2706 RE: Supplemental Educational Revenue Augmentation Funds (SERAF) Obligation for FY 2410.2011 — Chapter 21 Statutes of 2009 Dear Ms. Burns, The State of California has implemented various funding cuts, shifts, and deferrals to partially address its devastating and growing budget deficit problems. While a majority of those cuts, shifts, and deferrals are necessary due to the current deep and prolonged recession, the existing structural problems, in large part, are a direct result of poor fiscal management by the State of California, the result of which is tangible financial harm to redevelopment agencies and communities throughout the State, including Baldwin Park. One of the State's funding shifts (Chapter 21, Statutes of 2009) purportedly requires California redevelopment agencies, as in prior years, to shift $350 million in property tax increment revenues to K -12 schools during fiscal year 2010 -11. Section 33692 of the California Health and Safety Code requires each redevelopment agency to report to the county auditor as to how it intends to fund its proported proportionate share of the shifts by March 1, 2011, and allocate the required amount to the county auditor for deposit into the Supplemental Educational Revenue Augmentation Fund (SERAF) by May 10, 2011. The validity of the legislation mandating this purported SERAF transfer has been challenged in California Redevelopment Association of al. v. Genesf et al., Case No. 342009 - 80000359- CU-WM -GDS (CRA v. Genesf}. That case alleges, among other things, the duties of county auditors under Health and Safety Code Sections 33690(a) and 33690.5(a) to deposit funds received from redevelopment agencies in County Supplemental Educational Revenue Augmentation Funds are inconsistent with various state and federal constitutional provisions and are, therefore, unlawful and unenforceable. CITY OF BALDWIN PARK � 14403 EAST PACIFIC AVENUE, BALDWIN PARK, CA, 91706 ° (626) 960-4011 FAX (626) 962 -2625 . a SERAF 2010 -11 Payment February 24, 2011 Page 2 of 2 The purported share of the Community Development Commission of the City of Baldwin Park ( "CDC ") of the property tax shift for fiscal year 2010 -11 is $366,666 and the CDC, under severe duress and due to threatened sanctions and having been given no choice but to submit to the State's ongoing mistreatment, is once again resigned to having this amount paid, under protest, with funds advanced from the CDC's Low- and Moderate - Income Housing Fund, other available tax increment revenue, and the General Fund, if necessary. The CDC reserves any rights it may have to withhold the payment of funds to you under Health and Safety Code Section 33690 or to recover those funds after payment or transfer based on any order or judgment of the Court in CRA v. Genesf. Subject to all the foregoing, the CDC hereby, authorizes the Executive Director to remit, if at all, the CDC's purported share of the SERAF shift of $366,666 to the Los Angeles County Auditor - Controller by May 10, 2011, with funds advanced from the CDC's Low- and Moderate - Income Housing Fund, other available tax increment revenue, and the General Fund, if necessary. If you have any questions concerning this letter, then please feel free to contact Melecio Picazo, Senior Redevelopment Project Coordinator at (626) 960 -4011, Extension 495 or myself at (626) 960 -4011, Extension 477. Sincer ly, r Marc Castagnola, AICP Community Development Manager c: Vijay Singhal, Executive Director Melecio Picazo, Senior Redevelopment Project Coordinator Joseph W. Pannone, General Counsel Attachment #2 State Department of Finance letter dated November 12, 2010 IY mini z DEPARTMMNT C3 F' ARNRLA SCHWARZWNE013ER, E30V£RNOR Oq IF'p RN�r EITATE OAF-IT" 9 ROd M 1 1413 H SACRAMHNT17 QA la 95U 14.4999 9 yewW.oa F.CA.jaC v OFFICE OF' THE 01REGTOM November 12, 2010 � � " V ED NoV 16 2010 community Dovelopment TO ALL COUNTY AUDITORS, REDEVELOPMENT AGENCIES, AND THEIR LEGISLATIVE BODIES; Chapter 21, Statutes of 2009, requires redevelopment agencies to shift $350 million in property tax revenues to K -12 schools during the 2010 -11 fiscal year via the Supplemental Educational Revenue Augmentation Funds ( SERAF) that the Chapter created in each county. The Director of Finance is required to determine the amount each redevelopment agency shall transfer to the SERAF, and is further required to notify each redevelopment agency and legislative body of those amounts. In accordance with the above requirements, the attached document provides the amount determined for your redevelopment agency. Each redevelopment agency must allocate the specified amount to the county auditor-controller for deposit into the SERAF on or before May 10, 2011. By March 1, 2011 the legislative body shall either report to the county auditor-controller how the redevelopment agency intends to fund its SERAF obligation, or report that the legislative body intends to fund the SERAF obligation on behalf of the redevelopment agency pursuant to Section 33692 of the Health and Safety Code (HSC). If'a redevelopment agency determines that It will not be able to allocate to the SERAF the full amount required, it may enter into an agreement with its legislative body by February 15, 2011, for the legislative body to fund either the full SERAF obligation, or a portion thereof. Alternatively, pursuant to HSC Section 33690 (c), a redevelopment agency that makes a finding that insufficient monies are available to fund its SERAF obligation may borrow from monies contained in its Low and Moderate Income Housing Fund. Redevelopment agencies also may borrow from the amount otherwise required tb be remitted In 2010 -11 to its Low and Moderate Income Housing Fund. All borrowed funds must be fully repaid by June 30, 2016. If you have any questions regarding this matter, please contact Chris Hill, Principal program Budget Analyst, at (916) $22 -2263, ANA TOSANTOS Director Attachment r- 2© �(0 \ q c kU) « e kL) C �$ tm �k kI LL %] uj (n co . o| } w § C, 2 °!101 E,N. CO % rim v W� � C14 w \\ § k @ +., } H & =! w @20. CD S \ � ° �| ) — 1 � � ( � ] � ) E ) z� ) � ) & � k�( E�«! 2;E] 2!$! �2| � %) )�} :c( }�| }/� LO q r- k o * na o E_LL o % 2 0 �| f § K D a Egkf�2�co co CD § o = mo 2 q _ } B2f2�2! e X0 ® c R � § C, 2 °!101 E,N. CO % rim v W� � C14 w \\ § k @ +., } H & =! w @20. CD S \ � ° �| ) — 1 � � ( � ] � ) E ) z� ) � ) & � k�( E�«! 2;E] 2!$! �2| � %) )�} :c( }�| }/� Attachment #3 Resolution No. 463 RESOLUTION NO. 463 A RESOLUTION OF THE COMMUNITY DEVELOMENT COMMISSION OF THE CITY OF BALDWIN PARK, STATE OF CALIFORNIA, MAKING CERTAIN FINDINGS REGARDING THE BORROWING OF FUNDS FROM THE LOW AND MODERATE INCOME HOUSING FUND FOR THE PAYMENT TO THE SUPPPLEMENTAL EDUCATIONAL REVENUE AUGMENTATION FUND FOR FISCAL YEAR 2010 -2011 WHEREAS, the California State Legislature enacted ABX4 26, which requires redevelopment agencies to make certain payments to its county Supplemental Educational Revenue Augmentation Fund (SERAF) in Fiscal Years 2009 -2010 and 2010- 2011; and WHEREAS, the Commission Development Commission of the City of Baldwin Park (Commission) made a payment of $1,790,663 to SERAF for Fiscal Year 2009 -2010; and WHEREAS, the Commission Development Commission of the City of Baldwin Park (Commission) was notified that its payment to SERAF for 2010 -2011 was $368,666; and WHEREAS, the existing indebtedness of the Commission non - housing funds prevents the Commission from having sufficient funds available to make the SERAF payment for FY 2010 -2011; and WHEREAS, Health and Safety Code section 33690 provides that, an agency may make its SERAF payment by borrowing the amount allocated to the Low and Moderate Income Housing Fund, pursuant to sections 33334.2, 33334.3, and 33334.6, or any uncommitted moneys in that fund; and WHEREAS, on April 20, 2011, the Commission received a staff report requesting authorization to make the required SERAF payment using FY 2010 -2011 Low and Moderate Income Housing Funds and other available Commission funds; and WHEREAS, a condition of borrowing, Health and Safety Code section 33690 requires the agency to make a finding that there are insufficient other agency moneys to meet the SERAF payment requirement; and NOW, THEREFORE, the Community Development Commission of the City of Baldwin Park DOES HEREBY RESOLVE, as follows; SECTION 1. Based on the amount of existing indebtedness of the Commission, the Commission hereby finds that it has insufficient non - housing funds and is only able to 1 make the required SERAF payment by borrowing $368,666 from its Fiscal Year 2010- 2011 allocation of Low and Moderate Income Housing Funds. SECTION 2. The Commission hereby approves the borrowing of $368,666 from the Housing Fund for the Commission to make the FY 2010 -2011 SERAF Payment, with no interest to accrue on such loan, and with the full amount to be repaid no later than June 30, 2016. SECTION 3. The Commission Executive Director is hereby authorized to execute all necessary documents to carry out the purpose and effect of this resolution. PASSED AND ADOPTED this 20th day of April, 2011 Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, LAURA M. NIETO, CIVIC, Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Community Development Commission of the City of Baldwin Park at a regular meeting of the Community Development Commission on April 20, 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LAURA M. NIETO, CIVIC DEPUTY CITY CLERK 2 AGENDA BALDWIN PARK FINANCE AUTHORITY April 20, 2011 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDW I N P - A- R- K Manuel Lozano - Chair Marten Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al pGblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas on esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier toma quo est6 bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podr6 hacerlo durante of periodo de Comentarlos del Publico (Public Communications) anunclado en la agenda. A cada persona se le permite hablar per tres (3) minutes. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerks office at 94403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice - Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESiGNADO PARA DIRIGiRSE AL COMtSION No se podra tomar accf6n on algOn asunto a menos que sea incluldo en la agenda, o a menos quo exista aiguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brovemente a declaraci6nes o proguntas hechas por personas; o 2) Dirigir personal a investigar y/o filar asuntos para tomar en consideraci6n on juntas proximas. [Codigo de Goblerno §54954.2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of the March 16, 2011 meeting (regular.) ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10 day of April 2011. Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE, Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or via e -mail at rgutierrez(&baldwlnpark.com or lnieto baldwin ark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4019. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE//) CITY OF BALDWIN PARK FINANCE AUTHORITY MINUTES WEDNESDAY, MARCH 16, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marion Garcia, Mayor Pro Tem 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Chair Lozano. Absent: Vice Chair Marlen Garcia. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Rubio. 1. MINUTES Authority approved the minutes of February 10, 2011 (regular.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:32 p.m. Approved as presented by the Authority at their meeting held April 20, 2011. Laura M. Nleto, CMC Deputy City Clerk AGENDA BALDWIN PARK HOUSING AUTHORITY April 20, 2011 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN P'- A- R- K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concillo o cualquiera otra de sus Agoncias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este be /o su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concllia o alguna de sus Agencias, podra hacerlo durante el perfodo de Comentarlos del Pciblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record reialing to an agenda item for an open session of a regular meeting of the 1- lo(ising Authooly that is distributed to the City C:ooncil less than 72 hours prior' to that meeting will he nvailable for public, inspcction at City Hell in the City Clerk's office al 14403 E Pacific Avenue, 3rd F=loor dttrirtg nornDal Ixrsiness 110110s (1000day - Thursday, 7:30 a.m. - 6:00 p.n? ) HOUSING AUTHORITY REGULAR MEETING -- 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlon Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGiRSE AL COMISI6N No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislative y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas per personas, 0 2) Dirigir personal a investigar y/o fjar asuntos para tomar en consideracl6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of the March 16, 2011 and April 6, 2011 meetings (regular.) ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of April 2611. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.401 1, ext. 466 or via e -mail at Inieto(U-Maldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34. 102.104 ADA TITLE ll) CITY OF BALDWIN PARK HOUSING AUTHORITY MINUTES WEDNESDAY, MARCH 16, 2011 7 :00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marlen Garcia, Mayor Pro Tern 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Chair Lozano. Absent: Vice Chair Marlen Garcia. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Pacheco. 1. MINUTES Authority approved the minutes of the February 16, 2011 meeting (regular.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:33 p.m. Approved as presented by the Authority at their meeting held April 20, 2011. Laura M. Nieto, CMC Deputy City Clerk CITY OF BALDWIN PARK HOUSING AUTHORITY MINUTES WEDNESDAY, APRIL 06, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor I Chair Marten Garcia, Mayor Pro Tem 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Vice Chair Marten Garcia, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE PUBLIC HEARING Motion: 1) approve the adoption of the FY 20112012 Streamlined Annual PHA Plan; and 2) waive further reading, read by title only and adopt Resolution No. HA 2011 -001 entitled, "A RESOLUTION OF THE BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FY 20112012." Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia. 1. BALDWIN PARK HOUSING AUTHORITY'S FY 2011 -2012 STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN Housing Manager Ruelas presented the report. Chair Lozano opened the public hearing for those wishing to speak in favor or opposition. Seeing no interest the public hearing was closed. ADJOURNMENT Vice Chair Marlen Garcia announced the passing of Professor Jaime Escalante There being no other matters for discussion the meeting was adjourned at 9:07 p.m. Approved as presented by the Authority at their meeting held April 20, 2011. Laura M. Nieto, CMC Deputy City Clerk