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HomeMy WebLinkAbout2011 04 06NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 6, 2011 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: March 31, 2011 NO OTHER BUSINESS WILL BE DISCUSSED AFFIDAVIT OF POSTING 1144;11,041 Manuel Lozano Mayor I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on March 31, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWI N PARK CITY COUNCIL SPECIAL MEETING Please note meeting April 6, 2011 location 6:00 p.m. CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 1 11 BALDWI N P- A- R- K Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un interprete para su conveniencia. L� I CITY COUNCIL SPECIAL MEETING — 6:00 p.m. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one case) 2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un- represented employees; and part -time employees 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: Patricia Tapia v. City of Baldwin Park Case No.: KC 054819 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. March 31, 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e-mail at Inieto@baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING April 6, 2011 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWI N P- A- R- K Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEET /NO IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the City Council that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Certificate presentation to the participants and winners of the Baldwin Park Unified School District and school spelling bees • Proclamation proclaiming April 10 - 16, 2011 as National Library week in the City of Baldwin Park • Certificate presentation to the Friends of the Baldwin Park Library for their efforts in the community • Presentation to the Volunteer Center of San Gabriel Valley and Tree People for their contributions towards the success of the Cesar E. Chavez day tree planting event PUBLIC COMMUNICATIONS Five (5) minute speaking time limit Cinco (5) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alg(Ina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR City Council Agenda Page 2 All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. PROPOSED RECOGNITIONS BY THE MAYOR & CITY COUNCIL Staff recommends City Council approve the preparation and presentation of plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES Staff recommends City Council approve the minutes of the March 16, 2011 (special.) 4. CLAIM REJECTIONS Staff recommends City Council reject the claims of Luis Garces, Benny Arias and Hamilton Brewart Insurance Company and direct staff to send the appropriate notices of rejection to the claimants. 5. CITY TREASURER'S REPORT - FEBRUARY 2011 Staff recommends City Council receive and file. 6. MONTHLY FINANCIAL REPORT - FEBRUARY 2011 Staff recommends City Council receive and file the monthly financial report for the period ended February 2011. 7. AWARD OF CONTRACT FOR PYROTECHNIC SERVICES FOR THE FOURTH OF JULY FIREWORKS CELEBRATION Staff recommends City Council 1) award a contract for one (1) additional show to Pyro Spectaculars, Inc. for professional pyrotechnic services related to the 4th of July fireworks Celebration in the amount of $16,500; and 2) authorize the Director of Recreation & Community Services to execute the agreement. 8. AUTHORIZE CONSTRUCTION OF THE ENTRY MONUMENT ON RAMONA NEAR THE 1 -605, AND RECEIVE AND FILE THE STATUS OF THE " RAMONA A" AND THE " RAMONA B" IMPROVEMENTS Staff recommends City Council 1) authorize staff to proceed with construction of the entry monument; and 2) receive and file the status of the "Ramona A" and the "Ramona B" improvements. 9. RESOLUTION NO. 2011 -011 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2011 -12 Staff recommends City Council waive further reading, read by title only and adopt Resolution No. 2011 -011 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2011 -12 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." City Council Agenda Page 3 10. RESOLUTION NO. 2011 -012 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2011 -12 Staff recommends City Council waive further reading, read by title only and adopt Resolution No. 2011 -012 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2011 -12 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." 11. AUTHORIZE REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO STUDY, PLAN AND DESIGN THE MAINE AVENUE CORRIDOR AT RAMONA BOULEVARD Staff recommends City Council approve the Request for Proposals (RFP) and authorize soliciting a consultant to perform the planning study and design services for the Maine Avenue corridor in and around the Downtown / Civic Center area. 12. PUENTE UNDERPASS STATUS AND PLANS Staff recommends City Council 1) approve maintenance and landscaping of the Puente Underpass slope areas per Option 1, which is to repair the irrigation system and plant bare spots with ground cover; 2) maintain the area on a monthly basis free and clear of litter, trash and debris; and 3) perform quarterly cleanup of the drainage ditch; and 4) coordinate with Caltrans improvement to the Puente Underpass so that the cost of these improvements is included in the next phase of the 1 -10 HOV widening project. 13. APPROVAL OF THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH LOS ANGELES COUNTY Staff recommends City Council approve the renewal of the General Services Agreement with the County of Los Angeles and authorize the Mayor to execute the Agreement. SET MATTERS -PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 14. PUBLIC HEARING TO CONSIDER A REQUEST FOR CONSIDERATION OF (1) WITHDRAWAL OF PREVIOUSLY SUBMITTED APPEAL, (2) SUBMISSION OF NEW PROPOSED PROJECT, (3) A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT, (4) A CONDITIONAL USE PERMIT FOR A DENSITY BONUS OR OTHER INCENTIVES PURSUANT TO SECTION 153.531 OF THE CITY'S MUNICIPAL CODE AND STATE LAW, AND (5) A TENTATIVE TRACT MAP TO SUBDIVIDE TWO (2) LOTS INTO FIFTEEN (15) LOTS. (LOCATION: 3346 -3354 VINELAND AVENUE; APPLICANT: DAVID COOK, REPRESENTING DC CORPORATION; CASE NUMBERS: CP -785 AND TM- 71409) Staff recommends City Council conduct the public hearing and following the public hearing 1) accept the Appellant's withdrawal of the appeal of the Planning Commission's denial of CP -780 and TM -71409 and submittal of the subject CP -785 and TM -71409 to replace previously submitted CP -780 and TM- 71409; and 2) waive further reading, read by title only and adopt Resolution 2011 -007 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE City Council Agenda Page 4 MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (2) APPROVING A CONDITIONAL USE PERMIT FOR A DENSITY BONUS AND OTHER DEVELOPMENT INCENTIVES IN ACCORDANCE WITH SECTION 153.531 OF THE CITY'S MUNICIPAL CODE AND STATE LAW; AND (3) APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE TWO (2) LOTS INTO FIFTEEN (15) LOTS FOR RESIDENTIAL PURPOSES; (LOCATION: 3346 -3354 VINELAND AVENUE; APPLICANT: DAVID COOK, REPRESENTING DC CORPORATION; CASE NUMBERS: CP -785 and TM- 71409)" CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request by Mayor Lozano for discussion on the following: Discussion and direction to staff to explore options and bring recommendations for conversion of some existing billboards in the City to digital billboards Request by Council Member Rubio for discussion on the following: Council discussion and consideration to collaborate with Relay for Life organizers to promote the event and help raise awareness by: 1) having a cancer awareness week prior to the event; 2) lighting up Morgan Park & the City Hall Fountain pink; and 3) include an educational piece in the "NOW' that includes resources, common signs & symptoms, the importance of early detection & lifestyle changes that can prevent cancer ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 31St day of March 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e-mail at InietoQbaldwin park. com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 Ir A BALDWIN D A id . ]C TO: FROM: DATE: SUBJECT: PURPOSE: CITY OF BALDWIN PARK CITY COUNCIL AGENDA STAFF 99POff Honorable Mayor and Members of the City Council Lorena Quijano, Finance Director April 06, 2011 Warrants and Demands ITEM NO. N The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: The two payrolls of the City of Baldwin Park consisting of check numbers 193342 -- 193433. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 213671 -- 214203 for the period of February 20, 2011 through March 19, 2011 inclusive; these are presented and hereby ratified, in the amount of $776,799.63. 2. General Warrants, including check numbers 184737 to 184981 inclusive, in the total amount of $591,835.79 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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BAIuDWIN P•A•R,K TO: Honorable Mayor & Members of the City,,C unc.1 FROM: Vijay Singhal, Chief Executive Officer DATE: April 6, 2011 SUBJECT: Proposed Recognitions by the Mayor and City Council. PURPOSE The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTS/RECAP The following requests for plaques and certificates were received: RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. Time /DatelRlace of Date Needed Re nested By List of Honorees Presentation Councilmember Schools & BPUSD Spelling 7:00pm /April 6 Certificates Ricardo Pacheco Bee Participants Council Chambers 04 -06 -11 Department of Alex Osorio for receiving a 7:00pmlApril 6 th Certificate Recreation & Scholarship from CPRS Council Chambers 04 -06 -11 Community District 13 Services Councilmember Groups that Participated in 7:00pmlApril 6 1h Plaques Susan Rubio the Cesar E. Chavez Tree Council Chambers 04 -06 -11 Planting Event RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. CITY OF BALDWIN PARK CITY COUNCIL MINUTES CITY COUNCIL AGENDA APR - 6 0? WED NESDAYIT FMI 2011 6:00 p.m. City Hall - Room 307 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Marlen Garcia, Mayor Pro Tern 1 Vice Chair Monica Garcia, Ricardo Pacheco, Susan Rubio Council Members 1 Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER The meeting was called to order at 6:45 p.m. ROLL CALL Present: Council Member Monica Garcia, Council Member Rubio, Mayor Lozano. Absent: Council Member Pacheco, Mayor Pro Tern Marlen Garcia. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy City Clerk Nieto. Council Member Pacheco arrived at 6:55 p.m. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 64956.9: (one case) RECONVENE IN OPEN SESSION The City Council reconvened in open session with all members present except Mayor Pro Tem Marlen Garcia REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 P.m. Approved as presented by the Council at their meeting held April 6, 2011. Laura M. Nieto, CMC Deputy City Clerk P -A • R• K CITY OF BALDWIN PARK CITY COUNCIL AGENDA APR ° 6 ITEM NO. AGENDA STAFF REPORT TO: Honorable Mayor and City Council Members FROM: Shama P. Curian, Senior Human Resources Analyst DATE: April 6, 2011 SUBJECT: Claim Rejection PURPOSE This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claim of Luis Garces, Benny Arias, and Hamilton Brewart Insurance Company and direct staff to send the appropriate notice of rejection to claimants. Attachment(s) Claim filed by: • Garces, Luis DOL: 03/25/2011 • Arias, Benny DOL: 12/1912011 • Hamilton Brewart Insurance Co. DOL: 1/17/2011 re q, CITY OF BALDWIN PARK BALDWIN CLAIM FOR DAMAGES P • A - R • K TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY 13Y COMPLETING EACH SECTION, PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2 • ALL OTHER CLAIMS FOR DAMAGES FAUST BE FILED NOT LATER THAN ONE YEAR AFTER THE' OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) To: City of Baldwin Park 1. Name of Claimant 2. Nome Address of Claimant 3111 F AZ 3. Business Address of Claimant 8. Name and address to which you desire notices or communic W'V &I-t AS- 31 �Azq 9. When did DAMAGE or INJURY occur? Date: tZ• 19. 10 Time: I;® .14 AM If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? 12. Describe in detail how the DAMAGE or INJURY occurred. '>I' TA NE 13, Were police or paramedics called? Yes e No ❑ If yes, was a report filed? Yese No ❑ if yes, what is the Report No? C1 m 9 i1 13..E FF W 4$3 MAR 2 8 2011 CITY Or rY CLE €Tt<'iljt? t�Pc:rl'I 4, Claimant's Date of Birth (if a minor) 5, Claimant's Occupation 6. Home Telephone Number 1.2.1 - 814- 81q-1 7. Business Telephone Number sent regarding this claim: 10. Names of any City employees involved in INJURY or DAMAGE: Name Department ® xb 2m= ® o Q 81 I 'or 3109 F" S ✓ a— f r 14. If physician was visited due to injury, include date of first visit and physician's name, address and phone number: 12 11. 10 do you claim the City of Baldwin Park is responsible? (Please be specific -- Use additional sheet if necessary) ATTACCAC 6 15. List damages incurred to date? fop- & Est -r-e � T pp r O u 16. Total amount of claim to date: , ®® Basis for Computation: , ASCE i�T Limited Civil Case: ❑ Yes. ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000),) 17. Total amount of prospective damages: $ Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name's ���0 S Address 31.11 FmZ Phone Name Phone 19, Signature of Claimant or person filing on claimant's behaif; relationship to claimant and date: I hereby certify (or declare) underpenaity of perjury under the logs of the state of California that the foregoing is true and correct io the best of my knowledge. eZ .f4 "A�4��Not`e-: Relationship to Claimant Printed Na a 0 pate Pres entation of a false claim is a felony (Penal Code Section 72) CC Form I (Rev 7100) r - .!I.7. i -:!.. 1 = .1 .. ..,r. - F--f s_�i..i.:.f Ir.•_- '.'.,,_1 rI i7..:.. SAN GARRIEL VALLEY EMERGENCY PET CLINIC, INC. 3254 SANTA ANITA AVE. • EL. MONTE, CALIF. 91733 o PHONE (626) 579 -4550 e FAX (626) 579 -9887 OUT- PATIENT AND EMERGENCY RE 297030 FAMILY NAME FIRST NA MIDDLE NAME HO E PHONE f, OTHER PHONE AD ]SSI f N,DATEAND MIME AM} PM ADDRESS CI L )� tED. STATE IP R CU DHt N PANLEIUOK NAME OF ANIMAL SPE IFS B EX' ALTERED -r AGE O1ORANDMARKINGi � F YES NOr { ��[ f REFEHNING OR AMILY VETERINARIAN UNDER THEATMENT DIAGN SKIS MEDICATION \ \_.�) ES ❑ NO O Cash r Check ® M!C ❑ VISA,® Estimate Deposit Total �arlr L' The Emergency Exam fee is $ AmE ❑ Disc ❑ Care Credit ® All other services performed will Incur additional charges. TEMPERATURE_ -, i "? . f AUTHORIZATION FOR TREATMENT i F. V6 f' PULSE _ _� 4 t' L.( I authorize the Emergency Pet Clinic to treat the above 4{ described animal, and understand that this may include RESPIRATION— — an anesthetic and I or surgery. MUCOUS MEMBRANES. ... ...... I further understand that no guarantee of successful treat- ATTITUDE <'� {` ment is made, and I will not hold the Emergency Pet clinic t ( responsible for my animal's recovery.. 1. „� t t 1 t.•, ,� ��, WEIOHT— - -- —. 1 am aware that all treatment and medication charges are i in addition to the emergency examination fee, and agree p to pay all charges Incurred at the time' of -release of my animal. I understand that patients must be removed from the clinic i by 8 a.m. Treatment is of an emergency. nature, therefore, after 8 a.m. it is my responsibility t take the animal to my regular veterinarian if fur professional care fs necessary. ABNORMALITIES: t-:--,. 4 I =--I vv' Jr f - -I(A( TREATMENT: r. 1 ,. %, t. l�.• r. , -� ,.- , -i ;_ `7 C L t -:F - =- i1� ��t .,n •'- I� ,� �:_� �, .r`•� v� is "rr . -� � � ; ter=='— � , --<<,� � t - -' �J "'.__� -;A_ S!'. y. 0� ? 5 { -. - -, -fit- Sri- - -ct';' : -[. rxr� .r; ` -- r_ - ,� ✓�/ I. It�. ]. 1.f - -,f• i`��+ 1 `�' '� t`�� la�4'S �- �i i �''°'t �' ' 1. -, ,.}}-i _. l.i. � -_C ,. }``� t LL• /1 �i: �Y t/�/l �(� `.1 ,'- - :l �'t _ f 4 -1 `. Y_'_ u , c - :.. r{ (.i r (Y) 4j v% C_r 4-i ti,_ I Sit L'. L.-� rf I 1,�� �i. C_ 1•l 4- ' L �']�� I ,I _ ;.. - -_- ... .... ...... - TENTATIVE DIAGNOSIS: r RECOMMENDATIONS: �] { •/ �rL, ! TO BE SENT: BLOOD ❑ CULTURE~ L) RADIOGRAPH ❑ t; MFf)IC;ATKON 0 EVALUATION Q - LIST R D.V.M. Emergency Pet Clinic 3254 Santa Anita Ave. El Monte, CA 91733 Tel: 626- 5794550 Benny Arias 3111 Frazier St Baldwin park, CA 91706 Qtv Date Patient Description 1 12/19/2010 Rocky Exam 1 12/1912010 Rocky Chart 1 12/19/2010 Rocky Hazer 1112/19/2010 Total due Rocky Seda 1112/19/20101 Payment Rocky Redi 2 1211912010 Rocky inject 1 12/19/2010 Rocky Wou 14 12119/2010 Rocky Clav a 1 12/19/2010 Rocky Meta Bil! for Services ©ATE INV. NUM 1211912010 51909 Acct no.: 29371 Lela Castaneda, DVM ination- Emergency #297030 dous Waste Disposal Lion ographs - Ist body area ion - Medical id Repair mox Tat/ 375mg cam Pre Loads Price 66.00 5.00 87.00 165.00 44.00 50.00 Subtotal 21.00 Ext tx 66.00 0.00 5.00 87.00 185.00 88.00 50.00 62.00 21.00 544.00 Please set up a recheck appointment with your regular veterinarian as directed or as needed. Thank you. 117941 Tax 0.00 Pmnt 1: Cash Amt: (44.00) Bill total 544.00 Note: Cash 297030 sc Prev bal (500.00) - Pmnt 2: Amt: 0.00 Total due 44.00 Note. Payment (44.00) NEW BAL 0.00 Please set up a recheck appointment with your regular veterinarian as directed or as needed. Thank you. 117941 Emergency Pet Clinic 3254 Santa Anita Ave. El Monte, CA 91733 Tel: 626- 579 -4550 Benny Arias 3111 Frazier St Baldwin Park, CA 91706 Patient Description Estimate for Services DATE EST. NUM 12119/2010 51909 Acct no.: 29371 Lela Castaneda, DVM Lo qty Hi qty Lo price Hi price Lo ext Hi ext Tx Rocky Examination - Emergency 1 1 66.00 66.00 66.00 66.00 Rocky Chart #297030 1 1 0.00 0.00 Rocky Hazardous Waste Disposal 1 1 5.00 5.00 5.00 5.00 Rocky Sedation 1 1 87.00 87.00 87.00 87.00 Rocky Radiographs -1 st body area 1 1 165.00 165.00 165.00 165.00 Rocky Injection - Medical 2 2 44.00 44.00 88.00 88.00 Rocky Wound Repair 1 1 50.00 100.00 50.00 100.00 Rocky Misc. Pharmacy Item 1 1 100.00 100.00 100.00 100.00 Lo /Hi subtotal: 561.00 611.00 Tax: 0.00 0.00 Lo/Hi Total: 561.00 611.00 Deposit method: Cash Deposit note: Cash dep 297030 Deposit: (500.00) (500.00) Lo/Hl Balance after deposit: 61.00 111.00 authorize the Emergency Pet Clinic to treat the above described animal, and understand that this may include an anesthetic and/or surgery. I further understand that no guarantee of successful treatment is made, and 1 will not hold the Emergency Pet Clinic responsible for my animal's recovery. I am aware that all treatment and medication charges are in addition to the emergency examination fee, and agree to pay all charges incurred at the time of release of my animal. understand that patients must be removed from the clinic by 8:00 AM. Treatment is of an emergency nature, therefore, after 8:00 AM it is my responsibility to take the animal to my regular veterinarian if further professional care is necessary. I understand that there is no veterinarian here after 8:00 AM, and accept full responsibility for any untoward circumstances that arise if I leave my pet here without professional supervision. I also agree to pay any late pick -up fees and any additional charges for care given to my animal beyond 8:00 AM. Authorized Signature Date Telephone number(s) where you may be reached during your pet's hospitalization Covina Animas Hospital 222 East San Bernardino Road Covina, CA 91723 -1695 (626) 331 -5374 Beriny Arias (## 29195) 311 Frazier St Baldwin Park, CA 91706 Dec 29, 2010 Invoice Number 172897 (Rocky (## A) RAWES B00STER: 12/29/2011 Species: Canine Sex: Male Puppy Vaccine Series: 01/19/2011 Age: 1 year and 4 months old Breed: Labrador Retriever Coat Color: Yellow Weight: o lbs. Rabies Tag Number: 68362 Rabies Serial Numbe 19104C Rabies Brand Name: MtAB Tattoo #: Micro Chip #: THANK YOU i We appreciate the opportunity to serve you today. If we can be of further assistance, please let us know. We are open Monday and Friday from 8 A.M. until 7 P.M.1 ue, Wed and T'huts 8 AM - b PM and Saturdays from 8:30 until 1:00 P.M. Please callus if you have any questions or concerns. Invoice Number 172897 Page 1 of 1 Cashier.14 Natalie Date Description Qt Price Professional Services 12/29/2010 Physical Examination 1 $ 50.00 *WEIGH PATIENT 1 $ 0.00 Vaccinations - Immunizations 12J29/2010 1yr CANINE RABIES VACCINATION $ 16.00 DHPIPARVO Series - 1 $ 22.00 *The vaccine your pet received 1 $ 0.00 *today is part of a vaccination 1 $ 0.00 +series. Until your pet is 4 months old, 1 $ 0.00 +vaccines need to be repeated at 3 - 4 1 $ 0.00 *week intervals. 1 $ 4.00 Total for Rocky: $ 88.00 Dr, Jessica Chen Total Invoice. $ 88.00 Previous Balance: $ 0.00 Total Amount Due: $ 88.00 1 CASH $ 100.00 Total Payments - Thank you: $ 100.00 Change Dispensed: $ 12-00 New Balance Due: $ 0.00 THANK YOU i We appreciate the opportunity to serve you today. If we can be of further assistance, please let us know. We are open Monday and Friday from 8 A.M. until 7 P.M.1 ue, Wed and T'huts 8 AM - b PM and Saturdays from 8:30 until 1:00 P.M. Please callus if you have any questions or concerns. Invoice Number 172897 Page 1 of 1 Cashier.14 Natalie Benny Arias 3111 Frazier St. Baldwin Park Ca. 91706 The city of Baldwin Park is responsible for the shooting of my dog rocky by Officer M. De Hoog (id# 2882) of the Baldwin Park Police Department on December 19, 2010. On the day of the incident I was aware that someone had entered the property due to the barking of one of the small dogs located inside the house. As I came outside my other two small dogs began growling at the officer as they saw him in the distance near the front house (3109 Frazier St.) The moment my dog rocky heard the smaller dogs growling at the officer and me exiting the house to see who was entering the property, Rocky got up and began to go towards the officer. As he approached the officer I was asked to restrain rocky back, in which I replied to hold on and to call him by his name so rocky wouldn't take him as an intruder. At that moment the officer discharged his pepper spray and hit rocky directly on eyes, he retreated away from the officer. The officer then told me to restrain rocky again, which I was attempting to do, but once rocky got close to the officer he discharged his weapon hitting rocky in the head. Before he shot rocky I told the officer to give me a moment to restrain rocky, as I told him that he reached for his gun, and I yelled, "Don't move or he will jump at you ". Not a split second later the officer discharged the gun at his head. Rocky curled up and just began to cry. I had told the officer after he pepper sprayed my dog that I would restrain him; he did not give me a chance to restrain him he had not bitten the officer nor do anything to make the officer feel threatened. All of this occurred within S minutes that the officer showed up. Rocky got treated for tissue damage and removing the bullet that went thru his head and ended near his shoulder. There is no justification on what happen on that day. The officer responded out of fear and discharged his gun on a family dog when it was unnecessary and cowardly thing to do. If an officer enters a property and discharges because he is afraid and or feels threatened, then we would have many incidents like this with unnecessary injuries, potential deaths, and expensive costs. 7; CITY OF BALDWIN PARK r r MAR 2 BALDWIN CLAIM FOR DAMAGES r . A • R - K TO PERSON OR PROPERTY 0IrY OF: INSTRUCTIONS 011f OLr;r itfs,, 1. READ CLAIM THOROUGHLY, 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. ClB D#fi Filing ng Stamp 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING ' 0 CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2 • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE !l � OCCURRENCE. (GOVERNMENT GODE SECTION 911.2 L f { To: Cluj/ Of BajC�Wltl Park 4• Claimant's Date of Birth (if a minor) 1. Name of Claimant 2• Home Address of ,I ;a ,Iaimanl ` +r of Claimant 8. Name and address to which you desire notices or communic 9. When did DAMAGE gr INJURY occur? Date: a2 Time: If claim is fo Equitable Indemnity, give date claimant served with complaint: 11. Where,did DAMAGE or INJURY Describe in detail how the. DAMAGE or INJI 13. Were police or paramedics called? Yes If yes, was a report filed? Yes If yes, what is the Report No? 14. Why do you claim the City of Be 15' Lis�f damages Incurred to date? 16. Total amount of claim to date: (;lgima rs uccupatlon 6. Home Telephone Number '*6.26) err 7. Buslness Telephone Num to -be sent regarding this claim: 10, Names of any City employees involved in INJURY or DAMAGE: Name Department cl No 13 14. If physician wa6 visited due In injury, inc �31rsr writ and p ysician's No El na ,,address and phone numbar: Park is responsible? (Please be specific — Use additional s - � -�.� � � �•�t bar �I.��(r.arl'1 f�L�.r/ %= l�f GG' Basis for Computatiom if n r -i )je Y�c. Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim. does not exceed $25,000).) 17, Total amount of prospective damages: $ Basis for Computation; 18• Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information; Name Address Phone Name Address Phone 19. Signature of Claimant of person fling on claimant's behalf; relationship to claimant and date: I hereby certify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of nay knowledge. I t Signature Relationship io Claimant Printed Narne Date Nate; Presentation of a false claim is a felony (Pena! Cado Section 72) CC Form i (Rev 7106} 03-25 -2011 12 :20pm Freer -009 920 3893 909 920 3893 00o•d 11v101 CITY OF BAI.DWINf PARK 13AL IN CLAM! FOR DAMAGE$ r ' ^ R ' 70 p1^gsaN OR PROPERTY INSTRU IOM 1, REAGGLNM ?f!Al:DT1GM.Y. $, FII1. OtJTtLI�MWf1" 86Nt1AEl 'YdYCfl.'dPtlTili�3SA0�i8EC1NM. 1'AO�vY3flFUtti3KSAtl& 9, cwj4c T�n3FARTdN4a?T}E01 4. OGLIVFJtOR t�IU[. TUS nFNCr: GF?H13 Crr'T C4ertx, 14443 4. PACIYIO AVrL� , T'1ALT)NIIN pAW, C,'1 01700 T -954 P- 004/019 F -824 WARNING vW Ga F#1 pEArtii, w�URYT9 pEt1SCN oF1 TG PtrtS4�A� DtrCPi:RTYkR1E18� ritEa NOT U[ TER7itW6htOH1�1iaAFiCR�i�QCC�fM�kiC2. {G7VZ3iH1�NT.ZQDHS�C1lOfi911.2} ALL OTIMR CLAU19 FWi DM OgS M03T 9E rOAD Wr 111M W M (3813 Yt'.AR AMR 7M OCCURRUM (()0MtifAH}i wo5BEATioH011,2) 4. Wfinent'a We 91 MTV) [1 a mi 03 -25 -2011 12,19pm From -909 920 3893 909 920 3893 Y -964 P.001l019 F -824 HAMILTON BREWART INSURANCE AGENCY "Cvnpititled to Ser-vlce Excellence Since 1976" f March 24, 2011 City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 RE: Claim against Baldwin Park Enclosed is a copy of the documentation originally sent to you along with the Claim Damage form. In accordance with the conversation with Shama Curlan, the original form has been mailed to you. please contact this office ar Pama Management for questions. Thank you for your attention in this matter. HAMILTON BREWART INSURANCE AGENCY, LLC, ofi r -Ow n Property & Casual Claims Enclosure 47' P.O. Box 1949 s Upland, California 91785 1282 West Arrow Highway • Upland, California 91785 • (909) 981 -5210 + (888) 324 -2200 -FAX 1909? 985 -3448 CA License f# OD69219 03 -25 -2011 12:20pm From -908 920 3893 03-04.2011 U6:1IRM rrom ^run 04Y ago" 909 920 3893 T -954 P- 008/019 F -024 HAMUTON RREWART fNSURANCE AGENCY lt�4i?7lTl1fIL�CifO �'f'I'1'IL'i.' �xrcllence S'Utt•u 1976" March 4, 2011 City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 REDEIMED MAR — 7 201111 Crr%, 7F iALOVVIAI,PhSK CIYe �;LERIVR.aCPARTMENT SENT VIA US MAIL AND FAmMILE (626 - 337-2965) RE: Reimbursement of Expenses We are the agent - broker for Pama Management Company and ore placing you on notice of a claim being presented to you by PQma Monagement Company for reimbursement plumbing charges, sewage waste and additional expenses resulting from an incident that occurred at 13115 Amor Road In Baldwin Park, Ca. The incident occurred on January 17, 2011 and January 18, 2011, Beyond this cover letter, is documentation to support the expenses incurred by Pama Management, Please contact Pama Management Company and speak to DJ Kier at 626 - 688 -3274 for further details. phase forward your settlement check payable to Pama Management tol' Pama Monagement Company, 4900 Santa Anita Avenue, Suite 2-C El Monte, CA 91701 Attention -DJ Kier Enclosure iMe and attention iRT INSURANCE AGENCY, LLC Claims Cc: Paola Management Co -sent via a -mail Only p,0. Box 1949 o Upland, California 91785 1282 West Arrow Highway 4 Upland, California 917H6 • (909) 961.5210 • 19881 3242200 + FAX (909) 985.3448 CA License # 0069219 03 -25 -2011 12:20prn From -909 920 3893 909 92D $693 03- 04'PO11 05:IfP0 rlam -rvn vcu aura �9/83d28DQ B1:43 ?"-474 r� 2A HEARTWOOD HEARTWOOD 1ERAL4 1tC 'L6 -���� y�lv� x� PINNRIORIu�'r' `�• "! h� ()tV lo►. Wafer Oamav spdall -ts" p' Restoration V n r gfTiV; EiCCOtJNTS MAKE 420D OANTAANITA 61. 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TERRI M0014 p2l23/2E�11 1,4:69 6209846211 INVOICS rMV010r, Fa 91mmoza RUWPUFJW MOM ,LA p=NT9 OA 91744 wao 638 -BOOT Cgy'l, (6!18) 964 -6211 MO&A-GE OR '?AX T -955 P,000/419 F -824 PAGE 022 Amat IDA -ri{al ux /pry /11 a oillalll Pl�Oi' 0 og01 J1ADR18 Qlcared up, bau1ed OVar 500lbs of Raiw Sewage 41sinf6ote4 parking exea ppd complex -- .— ....r_►._..— ........ ..,.rw... 2A00.00 Snl8ked & Serviced untim aoMptax ............. InetaUed 2 udditto"O ! ale© n- euts-. ....... ,----------------------------- $ 1,400,00 Total W01-0..... wS .Rw.— (i or 1) t-- 44MOO.00 03-25 -2011 12.23pm From -909 820 3893 909 820 3883 0"04 -LU11 Vu 11WU 6 & R ROOM Services gal Marya5sAr San aernandina, CA4z41� 8411 To YAM 4900 $enlo Amita An R! Man1e CA 91131 uA,611.0914 AM h., T -955 P.009/019 F -824 jr,V61ee pB1B Invoice 111912011 4057 P.O. No Torind 1'.Bb4T Nar30 descflplion Relp Quanuly I ran 3.5 Oft 4 f coW dunwah Mifn 11nn e1eM "I el ilia (I Doi er 6a Praptny. 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(969) 4948637 Em411; InfoCerroocer4tervicas,Gam Family Owniud And Operated CA Mr-, 929469 • Plumbing SERVICE MAN Grain DATE ///9/// N-PiPd 24 Hour Service �_ K./ u a 4013 NAME rr LOCATION RJ ADDRESS ADORES$ f ft.q My CTiY STAN ZIP STATE C" ' ZIP ....., / L l7 L PHON5NO, PHONE NO. fIXT OS ChRANFO MAIN LINE BATH SINK CI TOILET 9 KITCHEN SINK Ca BATH TUB Q LAUNDRY Q SHOWER Q URINAL G1 FLQPR DRAIN Q FLOOR SINk Q AREA DMIN Q OTHER Q ACCE;$9ED LAUDE OF TI1�1� IN T VIA STOPPAGE - HAIR Q �J DRAIN Q ow's Q IN..�L�.� CLEAN OU.T CIRLUE VENT Q owff'w OUT DAA1N CI:MINO AI)t1MONAL FOOTAGE ( FT.) Q ADDITIONAL FIXTURES (4) TRAPIT4ILV REMOVAL. LABOR !?AMTS )ETTEn VIDEO RAMERA LeAK QET6DnON RECOMMENDATION OTHER TAX IMOWCAMQ_, 0 C1il 55 0 CHIC#. pw i YW Z- ACCE;$9ED LAUDE OF TI1�1� IN T VIA STOPPAGE - HAIR Q �J DRAIN Q ow's Q IN..�L�.� CLEAN OU.T CIRLUE VENT Q owff'w OUT DAA1N CI:MINO AI)t1MONAL FOOTAGE ( FT.) Q ADDITIONAL FIXTURES (4) TRAPIT4ILV REMOVAL. LABOR !?AMTS )ETTEn VIDEO RAMERA LeAK QET6DnON RECOMMENDATION OTHER TAX IMOWCAMQ_, 0 C1il 55 0 CHIC#. CUSTOMER 4 GUARANTEE SIGNATURE iE Ut�d41 1W" 'Mtftu ,illQ04aWpmtodirk IM 115116n4. 11lrgwr" T' lug oarrAw-�•oa�or.�,��..r- ter.,rw tvda�aroorruypnp,nrr rtpMb�ff4+eoaCWA1a �AlijarArvR� 11i1rP* muIIM6fIMa40fIVf -1 Pt P M°0 ,- m�darrewun tnikiP�lr6r� .rH�PlnhiY�v++w.nllpuhn�w 1111=1 �aaUXX" ArhJ,W Cori q&o IjW0,01afAWIIMraf&$W WPL 03 -26 -2011 12:24pm From -909 920 3993 909 920 3693 T -965 P.011/010 F-924 03 -H -2011 06ttfpm rfG6t-m viu aavj Sabin© Mnnvoy Montiel 3725 Penn Mar Av ., El Monte, r- A91732 , Tel. .16 4f-_,F {� WORK ORDER 31LUSHIP iD= pA1VIA MANAGF -MF-NT CO- 45010 5At4T AAA i 731 E0 STE► 3C t FL MoNy. rya, OF asonooMS Mp,NgpVWS SIGNATURE— �qTE; n, � G1/1Amp s 61GNATURI! 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There was no investment maturity /purchase transaction made for the month of February 2011 and several deposits/withdrawals were made with the local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: ena Quljano Finance Director CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2011 APR m W ITEM N0. ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.51% Varies Varies 20,135,137.06 20,135,137.06 20,135,137.06 20,135,137.06 Community Develop. Comm. 0.51% Varies Varies 11,228,362.63 11,228,362.63 11,228,362.63 11,228,362.63 Housing Authority 0.51% Varies Varies 1,762,125.86 1,762,125.66 1,762,125.86 1,762,125.86 33,125,625.55 33,125,625.55 33,125,625.55 33,125,625.55 Fiscal Agent Funds - City Varies Varies Varies 3,5313643.11 3,531,643.11 3,531,643.11 3,531,643.11 Fiscal Agent Funds - CDC Varies Varies Varies 2,320,908.08 2,320,908.08 2,320,908.08 2,320,908.08 $ 38,978,176.74 $ 36,978,176.74 5,852,551.19 $ 38,978,176.74 Total Investments $ 38,978,178.74 Cash City Checking 1,170,309.74 City Miscellaneous Cash 31,963.93 Comm. Develop. Comm. 480,862.58 Housing Authority 724,114.73 Financing Authority 0.00 Total Cash 2,407,250.98 Total Cash and Investments $ 41,385,427.72 Schedule of Cash and Investments Includes all financial assets as Included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of February 2011 and several deposits/withdrawals were made with the local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: ena Quljano Finance Director CITY OF BALDWIN PARK BALDWI P , A, R, K TO: Honorable Mayor and City Council Member FROM: Vijay Singhal, Chief Executive Office Lorena Quijano, Director of Finance DATE: April 6, 2011 SUBJECT: Monthly Financial Report: February 2011 PURPOSE CITY COUNCIL AGENDA APR - 6 ITEM No. STAFF REPORT The purpose of this report is to provide City Council with a monthly financial report for the period ended February 2011. BACKGROUND The City's Fiscal Accountability Policy requires that a monthly financial report be presented to the City Council from September thru May. This report provides data up to February since the Mid -Year Budget Report provided information as of January 2011. DISCUSSION The Monthly Financial Reports provide the City Council and staff with a monthly budgetary status. This is important since even though there are some 'talks" of an economic recovery, the truth is that the economy has not yet recuperated. As reported in the Mid -Year Report, the City is facing some challenges with decreased revenue collections in some areas that will be offset by expenditure savings. It is anticipated that we will be able to keep a balance budget for the end of this fiscal year as noted below, so long as the State doesn't come at take away the Redevelopment Agencies. Adopted Annual Budget YTD Revenue/ Expenditures Projected June 30, 2011 Projected vs. Adopted Budget Revenues 24,766,000 11,666,344 23,679,245 - 1,086,756 Transfers In 100,000 2,575 100,000 0 Total Rev /Transfers In 24,866,000 11,668,919 23,779,245 - 1,086,756 Expenditures 23,104,250 14,388,405 22,214,152 - 890,098 Transfers Out 1,671,930 831,400 1,496,930 - 175,000 Total Exp /Transfers Out 24,776,180 15,219,805 23,711,082 - 1,065,098 Grand Totals 89,820 - 3,550,886 68,163 . 21,658 Monthly Financial Report: February 2011 Page 2 Following is a more detailed discussion on revenues and expenditures: Revenues The 2010 -2011 Adopted Budget included at total of $24,866,000 in revenues projections. These revenues and the related revenue projections are reflected below into four categories: Category Adopted Annual Budget YTD Revenue Projected June 30, 2012 Projected vs. Adopted Budget Taxes 19,300,000 10,432,915 19,451,460 151,460 Police Revenues 2,823,800 1,135,857 1,894,500 - 929,300 Construction Revenues 1,085,500 618,935 906,000 - 179,500 Other Revenues 1,556,700 785,122 1,427,285 - 129,416 Subtotal 24,766,000 12,972,829 23,679,245 . 1,086,756 Transfers In 100,000 2,575 100,000 0 Grand Total 24,866,000 12,975,404 23,779,24 - 1,086,756 As noted above the expected revenue shortfall has not changed from the $1.1 million reported in the Mid -Year Budget Report. The following is a brief summary of the major fluctuations, both positive and negative reflected above: 1. "Taxes" Taxes are expected to be higher by about $151,000. The majority of the increase is due to Sales Taxes which are expected to be higher than expected by about $365,000; however some of this increase is offset by decreases in some of the other areas such as utility use's tax and franchise tax. 2. "Police Revenues" Police Revenues are estimated to be lower by $929,000. As discussed in previous reports, the decrease is due to less franchise taxes from Royal Coaches and Vehicle Release Fees that have been decreasing since last August/September when changes to the DUI checkpoint and impound policies were made. Reductions are also included for reductions in Vehicle Code Fines related to RedFlex violations and for decrease in the collectability of parking citations. 3. "Construction Revenues" Construction revenues are still expected to be lower approximately $179,500. As we know, the construction industry has yet to recuperate and there are less projects than anticipated. Also, it is important to note that a decrease in construction activity affects construction permits and building plan checks. Monthly Financial Report: February 2011 Page 3 4. "Other, Revenues " • Other revenues are anticipated to be lower by $129,000. Revenues included are Interest Income, which has been significantly reduced by decreases in LAIF to less than 0.50% and various other miscellaneous revenues that have also experienced decreases. As noted above some revenue reductions are anticipated to be offset by some revenue increases, thus leaving the net shortfall for the year at $1.1 million. Ultimately, all departments are expected to closely monitor their departmental revenues to ensure that they come in as budgeted. This includes being responsible for identifying sources such as grants to possibly offset expenditures that could cover revenue shortfalls, if any, so that the net impact is zero. Expenditures The 20102011 Adopted Budget included at total of $24,766,180 comprised of the following: Category Adopted Annual Budget Expenditures as of February 2011 Projected June 30, 2011 Adopted vs. Projected Personnel 17,804,900 11,517,055 17,002,199 802,701 Maintenance 989,250 498,445 940,245 49,005 Internal Char es 1,861,600 1,241,088 1,861,632 32 Contractual 2,383,500 1,120,760 2,339,727 43,773 Capital 65,000 11,057 70,349 5,349 Total Expenditures 23,104,250 14,388,405 22,214,152 890,098 Transfers 1,671,930 831,400 1,496,930 175,000 Grand Total 24,776,180 15,219,805 23,711,082 1,065,098 As of February 2011, expenditures are currently projected to be at a savings of $1.1 million at the end of the year (this is also in line with Mid -Year projections). The expected expenditure savings will offset the $1.1 million in anticipated revenue reductions. The major savings are from the following: • Personnel costs since positions in various departments have remained vacant during the year. • Reallocations of expenditures in the Police Department. Staff has reviewed the expenditures and will be allocating eligible overtime of about $200,000 to the Asset Forfeiture for time pertaining to or spent in pursuit of activities eligible within fund. It is anticipated that by the end of the year, this amount coupled with savings from vacancies in the police department are expected to offset a portion of the police revenue shortage discussed in the revenue section. Monthly Financial Report: February 2011 Page 4 • Lastly, there are expenditures savings from less "transfers out" from the General Fund to other funds. Some salary savings and other cost reductions will be in other funds such as CDC that are subsidized by the General Fund. Several of the vacant positions are also funded in these funds resulting in salary savings in these funds as well. Lower than anticipated expenditures in these funds will result in lower transfers out from the General Fund. Based on current trends, we anticipate the budget to stay balanced so long as vacant positions stay vacant and departments continue to monitor expenditures in order to achieve the savings explained above. Trends for Other City Funds Other city funds can be categorized into restricted funds and those supported /subsidized by the General Fund. While any shortfall in subsidized funds must be paid for by the General Fund any savings are retained in these funds for future expenditures. These funds include funds such as Gas Tax, Prop A, Park Maintenance Assessment District and Street Lighting and Landscape Maintenance Fund. Based on current projections, these funds are within budget and transfers are anticipated to be lower than budgeted because these other funds have lower expenditures and will require a lower subsidy. In the restricted funds, monies are subject to restrictions, for example; Asset seizure, grant funds and funds which have legal or other restrictions. No adverse trends are noted in these funds either. No major adverse trends are noted in these restricted funds. Summary As discussed above and based on current trends, we anticipate a revenue shortfall that will be offset by both expenditure savings and transfers to eligible sources. However, problems with the State budget and their efforts to grasp local revenues and now to eliminate Redevelopment Agencies may cause impacts. Staff will continue to closely monitor revenues, expenditures and State actions and will propose necessary changes if warranted. FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the monthly financial report for the period ended February 2011. ' 4 1 BALDWIN P'A, R• K CITY OF BALDWIN PARK CITY COUNCIL AGENDA APR - 6 *7 STAFF TR�PO'RT -- TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Serve DATE: April 6, 2011 SUBJECT: AWARD OF CONTRACT FOR PYROTECHNIC SERVICES FOR THE FOURTH OF JULY FIREWORKS CELEBRATION PURPOSE The purpose of this report is to recommend to the City Council the award of a contract for $16,500 to Pyro Spectaculars, Inc. for professional pyrotechnic services related to the 4th of July Fireworks Celebration. BACKGROUND At their February 17, 2010 City Council meeting, the Council approved a Request for Proposal (RFP) to solicit bids from professional pyrotechnic companies. The RFP stated all bids had to include a quote for a firework show to be performed on July 4, 2010, with an option to extend the contract for one additional firework show to be performed by July 4, 2011. Only three companies in the United States exist to provide professional pyrotechnic services, they are Fireworks & Stage FX America, Pyro Spectaculars, lnc. and Zambelli Fireworks Inc. Since professional pyrotechnic services is a specialized field, staff took an active approach to increase the bid pool by placing several phone calls, mailing and faxing letters to encourage the participation from these three companies in the bidding process. Despite several efforts to reach out to all three companies, Pyro Spectaculars, Inc. was the only contractor to submit a proposal with the option of (1) one additional show, which met all the requirements set forth by the city, county, state and federal guidelines. Fireworks & Stage FX America and Zambelli Fireworks, Inc. did not submit any proposals by the April 16, 2010 deadline. DISCUSSION The Department is proposing to award the contract extension to Pyro Spectaculars, Inc. in the amount of $16,500 for the City's 0 of July celebration, which is the same amount as the previous year. Per the proposal, the contractor was requesting a 10% increase although staff negotiated a 10% reduction, thus saving $1,650. The proposed amount of $16,500 includes an 18- minute custom designed, synchronized and choreographed sky concert. The show will be electronically fired and include musical and narrative scores, a show director and approximately 1,600 fired pieces. The proposed amount includes all necessary permits, insurances and licensed pyrotechnic staff for our 41' of July event. Pyro Spectaculars, Inc. has provided pyrotechnical services to the City for previous 4t' of July performances. Based in Rialto, California, Pyro Spectaculars, Inc. is considered the leading world- renowned innovator of pyrotechnical performances, perfecting the sky concert and sky pyro musical. Pyro Spectaculars, Inc. has produced and presented more public fireworks displays and shows than any other United States firm. FISCAL IMPACT Funding is included in the fiscal year's 2010 -2011 budget. RECOMMENDATION It is recommended that the City Council: 1. Award contract for (1) one additional show to Pyro Spectaculars, Inc. for professional pyrotechnic services related to the 4t' of July Fireworks Celebration in the amount of $16,500; and 2. Authorize the Director of Recreation & Community Services to execute the attached agreement. Attachments: A - Agreement B - Pyrotechnic Proposal "B" Pyro Spectaculars, Inc, P.O. Box 2329 Rialto, CA 92377 Tel: 909 - 355 -8120 :::: Fax: 909 - 355 -9813 PRODUCTION AGREEMENT City of Baldwin Park Progr•ani B July 4, 2011 Page I of 4 This agreement (" Agreement") is made this 6r day of t 1 2011 by and between Pyro Spectaculars, Inc., a California corporation, hereinafter referred to as ( "PYRO "), and City of Baldwin Park, lie eafter referred to as ( "CLIENT "). PYRO and CLIENT are sometimes referred to as "Party" or collectively as "Parties" herein. 1. Eneaeenient - CLIENT hereby engages PYRO to provide to CLIENT one fireworks production (``Production "), and PYRO accepts such engagement upon all of the promises, terms and conditions hereinafter set forth. The Production shall be substantially as outlined in Program "B ", attached hereto and incorporated herein by this reference. 1.1 PYRO Duties -- PYRO shall provide all pyrotechnic equipment, trained pyrotechnicians, shipping, pyrotechnic products, application for specific pyrotechnic permits (the cost of which, including standby fees, shall be paid by CLIENT) relating to Vie Production, insurance covering the Production and Vie other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work ( "Scope of Work "), attached hereto, incorporated herein by this reference, and made a part of this Agreement as though set forth fully herein. 1.2 CLIENT Duties — CLIENT shall provide to PYRO a suitable site ( "Site ") for the Production, security for the Site as set forth in Paragraph 6 hereof, access to the Site, any permission necessary to utilize the Site for the Production, and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements are subject to PYRO's reasonable approval as to pyrotechnic safety, suitability, and security. All other conditions of the Site shall he the responsibility of CLIENT, including, but not limited to, access, use, control, parking and general safety with respect to the public, CLIENT personnel and other contractors. 2. Time and Plaee -The Production shall take place on July 4.2011,, at approximately -09 5 n.m„ at Sierra Vista Ilij!h School, 3600 Frazier Sf. , Baldwin Par lr, CA, Site. 3. Fees, Interest, and Expenses - 3.1 Fee CLIENT agrees to pay PYRO a fee of $1.G,500.00 USD (Sixtecu'rhousand Five Hundred Doflars) ( "Fee ") for the Production. CLIENT shall pay to PYRO $ ,250,00 USD (Eight Thousand Two Hundred Fifty Dollars) ofthe Fee plus estimated permit and standby fees, specified production costs, and other regulatory costs approximated at.$ 00 00 OR an amount to be determined, for a total of 58,250.00 as a deposit ( "Deposit ") upon the execution of this Agreement by both parties but no later than 11;lav 2, 2011. The balance of the Fee shall be paid no later than July S, 2011, CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any agency, person or entity including but not limited to credit reporting agencies. The "PRICE FIRM" date, the date by which the executed Agreement must be delivered to Pyro, is set forth in paragraph 20. 3.2 Interest - In (lie event that the Fee is not paid in a timely manner, CLIENT will be responsible for the payment of 1.5% interest per month or 18% annually on Vie unpaid balance. Mitigation arises out of this Agreement, the prevailing party shall be entitled to reasonable costs incurred in connection with the litigation, including, but not limited to attorneys' fees. 3.3 Expenses -- PYRO shall pay all normal expenses directly related to the Production including freight, insurance as outlined, pyrotechnic products, pyrotechnic equipment, experienced pyrotechnic personnel to set up and discharge the pyrotechnics and those additional items as outlined as PYRO's responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including, but not limited to, those items outlined as CLIENT's responsibility in this Agreement and Scope of Work. 4. Proprietary Rights - PYRO represents and warrants that it owns all copyrights, including performance rights, to this Production, except that PYRO does not own CLIENT -owned material or third-party-owned material that has been included in the Production, and as to such CLIENT -owned arid third-party- owned material, CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of, and all copyrights and other rights to, the Production, except that PYRO shall not acquire or retain any ownership or other rights in or to CLIENT -awned material and third -party -awned material and shall not be responsible in anyway for such material. If applicable, CLIENT consents to the use of CLIENT -owned material and represents that it has or will obtain any permission from appropriate third parties sufficient to authorize public exhibition of any such material in connection with this Production. PYRO reserves the ownership rights in its trade names that are used in or are a product of the Production. Any reproduction by sound, video or other duplication or recording process without the express written permission of PYRO is prohibited. 5. S afe - PYRO and CLIENT shall each comply with applicable federal, state and local laws and regulations and employ safety programs and measures consistent with recognized applicable industry standards and practices. At all times before and during Vie Production, it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. It shall not constitute a breach of this Agreement by PYRO for fireworks to fail or malfunction, or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circumstances affecting safety beyond the reasonable control of PYRO. 6. Securi -CLIENT shall provide adequate security personnel, barricades, and Police Department services as may be necessary to preclude individuals other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set -up and discharge of the Production, including a fallout area satisfactory to PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT's other contractors, providers or volunteers; the public; areas to which the public or contractors have access; or any other public or contractor facilities associated with the Production. 7. Cleanup - PYRO shall be responsible for the removal of all equipment provided by PYRO and clean up of any live pyroteehnic debris made necessary by PYRO. CLIENT shall be responsible for any other clean tip which may be required of die Production or set -up, discharge and fallout areas including any environmental clean -up. PS V 1 -2e Pyro Spectaculars, Inc. City of Baldwin Park P.O. Box 2329 Program B Rialto, CA 92377 July 4, 2Q11 Tel: 909 -355 -8120 :::: Fax: 909 - 355 -9813 Page 2 of 4 8. Permits - PYRO agrees to apply for permits for the firing of pyrotechnics only from the Las Angeles County Fire Department, FAA, and USCG, if required. CLIENT shall be responsible for any fees associated with these permits including standby fees. CLIENT shall be responsible for obtaining any other necessary permits, paying associated fees, and making other appropriate arrangements for Police Departments, other Fire Departments, road closures, eventlactivity or land use permits or any permission or permit required by any Local, Regional, State or Federal Government, 9. Insurance - PYRO shall at all times during the performance of services herein ensure that the following insurance is maintained in connection with PYRO's performance of this Agreement: (1) commercial general liability insurance, including products, completed operations, and contractual liability under this Agreement; (2) automobile liability insurance, (3) workers' compensation insurance and employer liability insurance. Such insurance is to protect CLIENT from claims for bodily injury, including death, personal injury, and from claims of property damage, which may arise from PYRO's performance of this Agreement, only. The types and amounts of coverage shall be as set forth in the Scope of Work. Such insurance shall not include claims which arise from CLIENT's negligence or willful conduct or from failure of CLIENT to perform its obligations under this Agreement, coverage for which shall be provided by CLIENT. The coverage of these policies shall be subject to reasonable inspection by CLIENT. Certificates of Insurance evidencing the required general liability coverage shall be fumished to CLIENT prior to the rendering of services hereunder and shall include the following: (1 that the following are named as additionally insured: CLIENT; Sponsors, Landowners, Barge Owners, if any; and Permitting Authorities, with respect to the operations of PYRO at the Production. Pyrotechnic subcontractors or providers, if any, not covered under policies of insurance required hereby, shall secure, maintain and provide their own insurance coverage whir respect to their respective operations and services. 10. Indemnification - PYRO represents and warrants that it is capable of furnishing the necessary experience, personnel, equipment, materials, providers, and expertise to produce the Production in a safe and professional mannct. Notwithstanding anything in this Agreement to the contrary, PYRO shall indemnify, hold harmless, and defend CLIENT and the additional insureds from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to, attorney and other professional fees and court costs, in connection with time loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of'PYRO, their officers, agents, contractors, providers, or employees, CLIENT shall indemnify, hold harmless, and defend PYRO from and against any and all claims, actions, damages liability and expenses, including but not limited to, attorney and other professional fees and court costs in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of CLIENT, its officers, agents, contractors, providers, or employees. In no event shall either party be liable for the consequential damages of time other party. 11. ,Limitation of Dain ages _for Ordinary Breach - Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and 10, above, in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in performing the Production provided for herei), CLIENT shall not be entitled to claim or recover monetary damages from PYRO beyond the amount CLIENT has paid to PYRO under this Agreement, and shall not be entitled to claim or recover any consequential damages from PYRO including, without limitation, damages for loss of income, business or profits. 12, Force Nlaieure - CLIENT agrees to assume the risks of weather, strike, civil unrest, terrorism, military action, governmental action, and any other causes beyond the control of PYRO which may prevent the Production from being safety discharged on fire scheduled date, which may cause the cancellation of any event for which CLIENT has purchased the Production, or which may affect or darnage such portion of the exhibits as must be placed and exposed a necessary time before time Production. If, for any such reason, PYRO is not reasonably able to safety discharge the Production on the scheduled date, or at the scheduled time, or should any event for which CLIENT has purchased the Production be canceled as a result of such causes, CLIENT may (i) reschedule the Production and pay PYRO such sums as provided in Paragraph 13, or (ii) cancel fire Production and pay PYRO such sums as provided in Paragraph 14, based upon when the Production is canceled. 13. Rescheduling of Event -If CLIENT elects to reschedule the Production, PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15 %service fee on such additional expenses. Said expenses will be invoiced separately and payment will be due in full within 5 days of recelpt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability of permits, materials, equipment, transportation and Idbor. The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date, or for an event, that historically has involved a fireworks production. The Production shall not be rescheduled between June 151h and July 151h unless the original date was July 4th of that same year, or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect normal business operations during those periods. 14. Rielmt To Cancel — CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO, as liquidated damages, the following percentages of the Fee asset forth in Paragraph 31 1) 50% if cancellation occurs 30 to 90 days prior to the scheduled date, 2) 75% if cancellation occurs 15 to 29 days prior to the scheduled date, 3) 100% thereafter. In the event CLIENT cancels the Production, it will be impractical or extremely difficult to fix actual amount of PYRO's damages. The foregoing represents a reasonable estimate of the damages PYRO will suffer if CLIENT cancels time Production. 15. No Joint Venture -it is agreed, nothing in this Agreement or in PYRO's performance of the Production shall be construed as forming a partnership or joint venture between CLIENT and PYRO. PYRO shall be and is an independent contractor with CLIENT and not an employee of CLIENT. The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein. 16. Annlicable Law - This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of Califomia. It is farther agreed that the Central Judicial District of San Bernardino County, California, shall be proper venue for any such action. In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns, the full dollar amounts outlined in this Agreement are enforceable. 17. Notices - Any Notice to the Parties permitted or required under this Agreement may be. given by mailing such Notice in the United States Mail, postage prepaid, first class, addressed as follows: PYRO — Pyre Spectaculars, Inc., P.O. Box 2329, Rialto, California, 92377, or for overnight delivery to 3196 M Locust Avenue, Rialto, California 92377. CLIENT Ci o €Baldwin Park 4100 Baldwin Park Blvd. Baldwin P k CA 91 06. PS V 1 -2e Pyro Spectaculars, Tic. City of Baldwin Park P.O. Box 2329 Program B Rialto, CA 92377 July 4, 2011 Tel: 909 - 355 -8 t20 :::: Fax: 909-355-98t3 Page 3 of 4 18. Mad ifiication of Terms —All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto, Both Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said terms of written Agreement only. 19. Severahility — If there is more than one CLIENT, they shall be jointly and severally responsible to perform CLIENT's obligations under this Agreement. This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO's offices in Rialto, California. This Agreement may be executed in several counterparts, including faxed and emailed copies, each one of which shall be deemed an original against the Party executing same. This Agreement shall be binding upon the Parties hereto and upon their heirs, successors, executors, administrators and assigns. 20. Price Firm — If any changes or alterations are made by CLIENT to this Agreement or if this Agreement is not executed by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below, then the price, date, and scope of the Production are subject to review and acceptance by PYRO for a period of 15 days following delivery to PYRO of the executed Agreement. In the event it is not accepted by PYRO, PYRO shall give CLIENT written notice, and this Agreement shall be void. PRICE FIRM (lira ugh May 2, 2011 EXECUTED AGREEMENT MUST BE DELI VERED TO PYRO BY THIS DATE. See PRICE FIRM conditions, paragraph 20, above. EXECUTED as of the date first written above: PYRO SPECTACULARS, INC. By: U -k Its: President SHOW PRODUCER: Paul Souza PS V 1 -2o City of Baldwin Park By: Its: Print Name Pyro Spectaculars, Inc. City of Baldwin Park P.O. Box 2329 Program B Rialto, CA 92377 July 4, 2011 Tel: 909 - 355 -8120 :::: Fax: 909 -355 -9813 Page 4 of 4 SCOPE OF WORK PYRO SPECTACULARS, INC. ( "PYRO ") and City of Baldwin Park ( "CLIENT ") Pyro shall provide the following goods and services to CLIENT: • One Pyro Spectaculars, Inc., Production on July 4,_2_011, at approximately 9:05 p.m. at Sierra Vista High School, 3600 Frazier St., Baldwin Park, CA. • All pyrotechnic equipment, trained pyrotechnic ians, shipping, and pyrotechnic product. • Application for specific pyrotechnic permits relating to the Production. • Musical soundtrack for the Production supplied in agreed upon format. • Insurance covering the Production as set forth in the Agreement with the following limits: Insurance Reauirentents Litnits Commercial General Liabilitv $5,000,000.00 Combined Single Limit- Each Occurrence (Bodily Injury & Property Damage) Business Auto Liability- $5,000,000.00 Combined Single Limit- Each Occurrence Owned. Non-Owned and Hired Autos (Bodily Injury & Property Damage) Workers' Compensation Statutory Employer Liability $1,000,000 Per Occurrence CLIENT shall provide to PYRO the following goods and services: • i All on -site labor costs, if any, not provided or performed by PYRO personnel including, but not limited to, local union requirements, all Site security, Police and Fire Dept. standby personnel, stagehands, electricians, audio and fire control monitors, carpenters, plumbers, clean -up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT. • Coordination and any applicable non - pyrotechnic permitting with the local, state or federal government that may hold authority within the Production. • Costs of all permits required for the presentation of the Production and the event as a whole. • Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different) on the date of the Production and all set -up and load -out dates, including water security to keep unauthorized people, boats, etc. from entering the Safety Zone, • A professional grade Audio System including all necessary equipment, installation of such equipment and trained audio engineers for operation based on audio and communications requirements provided by PYRO. • 20 yards of sand for the set up of the display. • General Services including, but not limited to, Site and audience security, fencing, adequate work light, dumpster accessibility, a secure office for PYRO personnel within the venue, secure parking for PYRO vehicles, access to washrooms, tents, equipment storage, hazmat storage, electrical power, fire suppression equipment, access to worksites, necessary credentialing, etc., will be required as necessary. P5 V 1.2c Pr a, d, u c t Sy, n,o pw Is Pyro t, ec ' wir rOp, osaw CIrty o f Sal/drwh/7 Paz* PrfVgr, am B $16 ,rseav OP Main Body -Aerial Shells Description Quantity ♦ 3" Pyro Musical Selections 150 ♦ 4" Pyro Musical Selections 180 Total of Main Body - Aerial Shells 330 Pyrotechnic Devices Description Quantity ♦ Sousa Gold Line Custom Multishot Device 800 Shots ♦ Sousa Platinum Line Custom Multishot Device 200 Shots ♦ Sousa Diamond Line Custom Multishot Device 120 Shots Total of Pyrotechnic Devices 1,120 Grand Finale Description Quantity ♦ 2.5" Pyro Musical Bombardment Shells 36 ♦ 3" Pyro Musical Bombardment Shells 25 ♦ 3" Pyro Musical Finale Shells 60 ♦ 4" Pyro Musical Finale Shells 30 Total of Grand Finale 151 Grand Total 1,601 BALDWIN CITY OF BALDWIN PARK P y A- R, K TO: Honorable Mayor and Members of the City Counci FROM: Edwin "William" Galvez, Director of Public Works DATE: April 6, 2011 CITY COUNCIL. AGENDA APR 6 - ITEM NO STAFF REPORT SUBJECT: AUTHORIZE CONTRUCTION OF THE ENTRY MONUMENT ON RAMONA NEAR THE 1 -605, AND RECEIVE AND FILE THE STATUS OF THE " RAMONA A" AND THE " RAMONA B" IMPROVEMENTS PURPOSE This report requests that the City Council authorize staff to direct Sully Miller, the Ramona A contractor, to proceed with the construction of the City Entry monument on Ramona Boulevard near the City's west city limit; and also to receive and file the status of the Ramona A and the Ramona B improvements. BACKGROUND In February 2009, the City of Baldwin Park was allocated, by formula, the amount of $2.38 Million under the FHWA (Federal Highway Administration) ARRA (American Recovery and Re- investment Act) program. In order to qualify for FHWA ARRA funds, the City was required to have `shovel ready` projects meeting the FHWA guidelines. The funds' purpose is to provide roadway rehabilitation and improvements, therefore they are limited for use within an FHWA approved scope as defined by the project limits and by pre - authorized and qualifying improvements. The City successfully qualified for FHWA ARRA infrastructure funds for two projects as follows: (1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Avenue $950,000, with no city match requirement (2) Ramona B - Ramona Boulevard, Francisquito Avenue to Merced Avenue $1,430,000 with a city match of $70,000 for a total of $1,500,000 In July 2009, once Caltrans and FHWA approved going forward with the project, the City was essentially locked into performing the improvements as authorized by FHWA. Luckily, City staff did include beautification improvements that were requested by the City Council and was also creative enough to including a design -build element to complete the Entry Monument. Ramona Entry Monument + Receive f File Construction Status Page 2 of 5 April 6, 2011 In May 2010, after obtaining the necessary FHWA and Caltrans approvals, the City awarded two construction contracts: (1) Ramona A- Sully - Miller Contracting Company in the amount of $833,411 (2) Ramona B — Pavewest Contracting Company in the amount of $1,261,335. DISCUSSION Eligible Improvements Generally, work covered by FHWA funds consists of concrete repairs, roadway resurfacing, and other improvements directly supporting the roadway. However, staff submitted for FHWA/Caltrans approval other improvements such as: upgrades to traffic signal devices like count -down timers, push buttons, and new illuminated street name signs; transit improvements such as painting and repairing the Bus Shelters; and even some aesthetic improvements such as hardscaping, landscaping, and planting trees in the parkway and medians, and replacing the Entry Monument. The project plans and specifications were reviewed and approved by Caltrans prior to advertising for construction bids. This means that if a project is completed using the pre - authorized plans and specifications, State or Federal audits should clear the City from any potential findings. In addition, construction must be delivered by the prime construction contractor, while the Construction Engineering must be done by the prime construction management consultant. Federal/ State Audit The City was advised that all ARRA funded projects will be audited. If an audit results in findings, the City could loose all or part of the project's federal funds depending on the findings severity. Obtaining Federal Authorizations to Proceed, following federal procurement procedures, and adhering to pre- authorized scope of work are the primary areas of enforcement and bring the most severe sanctions. The good news is that both of these ARRA funded projects have each been audited three times and the work we have completed so far have been approved. However, a fourth audit is scheduled in May or June 2011. This audit will focus on what were the delivered improvements as compared to the authorized scope and a review of the closeout documents and labor compliance. Monument Status The idea of an entry monument was brought forth by the City Council. Staff therefore incorporated the monument into this project by designating this improvement a `minor element' with the scope and cost covered in a design -build fashion for $50,000. The entry monument design began in July 2010 and it included feedback from residents and guidance from the City Council. The monument design was completed by Segura and Associates in October 2010. The construction cost estimate performed by the monument designer was within the allowance to design and build it. The estimate was provided by Andre Landscaping via Segura and Associates. Ramona Entry Monument + Receive I File Construction Status Page 3 of 5 April 6, 2011 The entry monument is the main remaining improvement on either of the Ramona improvements. Delays to monument construction were initially due to union subcontracting requirements by Sully Miller. The monument construction estimate provided by our designer was based on a probable cost which was developed by a non- union contractor, Andre Landscaping, and staff intended for Sully- Miller to use this contractor to build the monument. This contractor was willing and available to build it for the $45,000 estimate. However, Sully - Miller informed us they could not use this non -union subcontractor due to union requirements and instead suggested using a union contractor and submitted an estimate to us for $243,000. The huge disparity in cost initially surprised staff, however after reviewing the cost, staff concluded that the lack of competition and a lack of a savings incentive by Sully Miller led to a bid that was out of line. Sully Miller also failed to name the subcontractor. Staff researched union subcontractors specializing in monument construction and found a local union contractor, Bravo Sign and Design, Inc (Bravo), for a cost of $158,000. This Bravo cost estimate included Median Island work that Sully - Miller was already required to do and therefore these were redundant costs for about $47,000. Out of the $111,000, there were costs for providing electrical design, permits, and installation per Edison requirements for estimated at $30,000. For example, the electrical service already exists in the medians. Staff therefore deleted the costs for these redundant services and negotiated another price reduction, resulting in a construction estimate of $72,000 for the monument. If the City authorizes proceeding with the monument construction, the monument would be completed by May 6, 2011. The extra cost for the monument is cost neutral to the project due to cost savings from other line items in the project. Bus Shelter Improvements The approved plans and specification call for refurbishing Bus Shelters. The Ramona A project has 6 Bus Shelters (two stops on this Ramona segment are missing bus shelters), while the Ramona B has S Bus Shelter (three stops on this Ramona segment are missing bus shelters). The funds may only be used for the purpose and intent called out in the specification which is to repaint the shelters and replace the solar panels. The cost of one bus shelter is estimated to be $20,000 and this is prohibitive to the line item to refurbish all the shelters. The line item allowance from both projects for bus shelters is $46,000 for 14 bus shelters, or about $3,300 per shelter (average for both projects). The estimated cost for the solar panel installation is about $2,000 per shelter. Staff recommends that we paint and repair all the bus shelters and replace all the missing solar panels as called out in the project specifications. The audit recently performed by FHWA in January 2011 has clarified that federal funds may only be used for the purpose specified in the project scope. However, the city does have the option of not doing this work, but funds would need to be returned unused. At this point in the project, the Contractors have demobilized, and the cost to perform other eligible roadway work would be prohibitive. Ramona Entry Monument + Receive I File Construction Status Page 4 of 5 April 6, 2011 Construction Status & Remaining Schedule Ramona A - has Federal funding totaling $950,000 and is 100% reimbursable, which means that no matching funds are necessary and all $950,000 is available for the construction and construction management of this project. The following table summarizes the cost status or the Ramona A project: Ramona A - Available fundifig $950,000 i Total Contract Awarded $833,411 Contract Contingency 10 %) $83,341 Max Contract Total $916,752 Total Construction to Date $738,648 Work not yet completed* _ $36,570 Bus Shelter Refurbishments (6)* $30,000 Monument $72,000 Total Construction $877,218 CM Contract - AAE $61,220 Add Labor Comp - Avant -Garde $5,000 Estimated CM -Add $3,520 Total Construction M mt $69,740 Total Anticipated Expenditure $946,958 *The remaining items for completion of Ramona A include the illuminated street name signs, LED traffic signal lights, partial landscaping, and missing trees. The Bus Shelter work includes cleaning and repainting 6 bus shelters, and replacing missing solar panels. This Ramona A project has no matching fund requirement, and construction of everything in the original project scope is 100% reimbursable. So far we are looking good. The remaining items will be completed upon a final move in by Sully Miller after we get the approval of the City Council with or without the monument. Ramona B - has Federal funding totaling $1,430,000 and has a matching requirement of $70,000 for a total project funding of $1,500,000. The following table summarizes the cost status or the Ramona B project: Ramona B -Available funding $1,500,000 Total Contract Awarded $1,261,335 Contract Contingency 10% $126,134 Max Contract Total $1,387,469 Ramona Entry Monument * Receive 1 File Construction Status Page 5 of 5 April 6, 2011 i Total Construction to Date - -- $1,346,277 -----------..._...... _Work not yet completed* I $14,000 Bus Shelter Refurbishments (8)* $16,000 Total Construction i $1,376,277 CM Contract- Del -Terra i $100,365 CM Add — approved by City Council i $15,000 _ Total Construction M nit $115,365 Total Anticipated Expenditure $1,491,642 *The remaining items for completion of this project include 4 illuminated street name signs and the 8 Bus Shelter re- painting and solar panels replacements. FISCAL. IMPACT There is no impact on the General Fund. The matching funds for the Ramona B project total $70,000, and the Proposition 1 B funds has this amount budgeted to cover this cost. Unused project funds cannot be reimbursed and will not be reprogrammed for future City use (funds will be lost). The City will submit, however, staff costs which have supported the project so that the City receives the full allowance up to the grant limit. RECOMMENDATION It is recommended that the City Council: 1. Authorize staff to proceed with construction of the Entry Monument and to refurbish the Bus Shelters as originally proposed; and 2. Receive and file the status of the `Ramona A" and the "Ramona B" improvements. ATTACHMENT None It � BALDWIN CITY OF BALDWIN PARK P •A, P,, K TO: Honorable Mayor and Members of the City Councll FROM: Edwin "William" Galvez, Director of Public Works DATE: April 6, 2011 CITY COUNCIL AGENDA APR ITEMN�� STAFF 17EPZ)RT°� SUBJECT: RESOLUTION 2011-011 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2011 -12 PURPOSE This report requests that the City Council consider the adoption of the attached resolution which would authorize the initiation of the FY 2011 -12 Citywide Landscaping and Lighting Maintenance Assessment District and order the preparation of the Engineer's Report. BACKGROUND The City has an annual program for the maintenance of landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping, and street trees. Staff recommends that we continue this program and fund it through the annual special assessments. This program and its corresponding assessments have been done every year for many years. The adoption of a resolution is required to initiate the proceedings and order the preparation of an Engineer's Report. DISCUSSION Each year, the City Council re- establishes the Landscaping and Lighting Maintenance Assessment District (LLMD) with the purpose of establishing the legal mechanism to collect assessments to cover the related expenditures. The costs are distributed by equitably assessing properties in accordance with special benefits received from the improvements. Such revenues will serve to cover the cost of maintenance and operation of the landscaping and lighting system within the LLMD. Resolution 2011 -011 Ordering the LLMD Engineer's Report Page 2 of 3 April 6, 2011 The first step is ordering the preparation of an Engineer's Report, which contains the engineering study, the details of the assessments and its legal justification, and the assessment methodologies, all of which are ultimately required in order to submit the assessments to the Los Angeles County Assessors Office. Pursuant to the State of California Streets and Highways Code, the City of Baldwin Park must utilize the following steps to establish the annual levy for the Citywide Landscaping and Lighting Maintenance District. 1. The City Council orders the preparation and filing of the Engineer's Report. 2. After receiving the Engineer's Report, the City Council adopts a resolution of intent to levy and collect assessments, and sets a date for a public hearing. 3. The City Council conducts a public hearing and adopts a resolution confirming the diagram and assessments, either as originally proposed or in its modified state. Over the last 18 years, the Engineer's Report has been prepared adhering to the procedures established in the 1972 Landscaping and Lighting Act, which the City has continued to use through FY 2010 -11. As in the previous years, the City must follow the same procedures such as preparation of an Engineer's Report and a public hearing in order to proceed with levying assessments. As a result of Proposition 218, which was passed in 1997, new or increased assessments, or existing assessments not used exclusively to fund capital costs or O &M, may not be imposed. Over the last twelve years, the City Council has supported staff's recommendation to rely on an exemption in Prop 218 which allows the renewal of these LLMD assessments so long as the rates are not changed. If the assessment rates are desired changed, then the balloting requirements under that proposition must be fulfilled. Last year's report was prepared by the firm of Community Economic Solutions for a fee of $7,500. This company specializes in financial services and they have the expertise, training, and background to provide us with assessment engineering services. They have the general liability insurance and can perform our assessment engineering services to prepare the FY 2011 -12 Engineer's Report, attend any necessary public hearings, and submit the assessment roll to the Los Angeles County Auditor - Controller's Office for a fee of $ 7,500. FISCAL IMPACT The Engineer's Report will include more refined detail of anticipated revenues and costs. The draft Budget for FY 2011 -12 anticipates that revenue for Fund 251 -- Street Light and Landscape will be $1,758,400 which includes LLMD assessments estimated Resolution 2011 -011 Ordering the LLMD Engineer's Report Page 3 of 3 April 6, 2011 at $910,700 and Ad- Valorem revenue estimated at $774,000. The cost to operate and maintain the landscaping and lighting improvements is in balance with the $1,758,400 revenue. The revenues and cost for the upcoming year are the same as last year's LLMD and budget. RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2011 -011 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2011-12 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." ATTACHMENT Resolution No. 2011 -011 Attachment RESOLUTION NO. 2011 -011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2011.12 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council of the City of Baldwin Park has previously formed a Landscaping and Lighting Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972 ", Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. The Director of Public Works is hereby ordered to prepare and file with the City Council a report relating to the FY 2011 -12 levy of annual assessments for said District in accordance with the Provisions of Chapter 3 (commencing with Section 22620) of Division 15, Part 2 of the State of California Streets and Highways Code. SECTION 3. Upon completion, said Report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code. GA120 City Cound112011\381 Reso InitiateLLMD FY 11- 12.doc Resolution 2011 -011 Page 2 PASSED, APPROVED, AND ADOPTED this 6ffi day of April 6, 2011. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA } COUNTY OF LOS ANGELES } SS: CITY OF BALDWIN PARK } I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2011 -011 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 6, 2011 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ALEJANDRA AVILA CITY CLERK V1I� BALDWIN CITY OF BALDWIN PARK P > A - R - K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: April 6, 2011 CITY COUNCIL AGENDA APR ° 6 lu STAF� REFUR7`- SUBJECT: RESOLUTION 2011 -012 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE PARKS MAINTENANCE ASSESSMENT DISTRICT FOR FY 2011 -12 PURPOSE This report requests that the City Council consider the adoption of the attached resolution, which would authorize the initiation of the FY 2011 -2012 Parks Maintenance Assessment District and order the preparation of the Engineer's Report. BACKGROUND The City has an annual program for the maintenance of City parks. Staff recommends that we continue this program and fund it through the annual special assessments. Financial support for this program in the manner herein recommended has been obtained from the Baldwin Park property owner's approval upon the formation of a Park Maintenance Assessment District (PMD). The PMD, formed in FY 1996 -1997, was established to be in conformance with Proposition 218. The adoption of a resolution is required to initiate the annual proceedings and order the preparation of the Engineer's Report. DISCUSSION Pursuant to the State of California Streets and Highways Code, the City of Baldwin Park must utilize the following steps to establish the annual levy for the Citywide Park Maintenance District (PMD). 1. The City Council orders the preparation and filing of the Engineer's Report. 2. After receiving the Engineer's Report, the City Council adopts a resolution of intent to levy and collect assessments, and sets a date for a public hearing. 3. The City Council conducts a public hearing and adopts a resolution confirming the diagram and assessments either as originally proposed or in its modified state. Resolution 2011 -012 Ordering the PMD Engineer's Report page 2 of 2 April 6, 2011 FISCAL IMPACT The Park Maintenance Assessment District assessment for FY 2010 -2011 (current year) is estimated at $609,500. For FY 2011 -2012, it is estimated that the Park Maintenance Assessment District will generate the same amount. After it's prepared, the Engineer's Report will provide detailed fiscal impacts and any anticipated participation by the General Fund. RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2011 -012 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 201 I-1A LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." ATTACHMENT Resolution No. 2011 -012 Attachment RESOLUTION NO. 2011 -012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE FY 2011 -12 LEVY OF ANNUAL ASSESSMENTS FOR THE PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE WHEREAS, the City Council of the City of Baldwin Park has previously formed a Parks Maintenance District (hereinafter referred to as the District) pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972 ", Division 15, Part 2 of the Streets and Highways Code of the State of California; and WHEREAS, at this time, this City Council desires to conduct proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. The Director of Public Works is hereby ordered to prepare and file with the City Council a report relating to the FY 2011 -12 levy of annual assessments for said District in accordance with the Provisions of Chapter 3 (commencing with Section 22620) of Division 15, Part 2 of the State of California Streets and Highways Code. SECTION 3. Upon completion, said Report shall be filed with the City Clerk who shall then submit the same to this City Council for its consideration pursuant to Section 22623 of said Streets and Highways Code. G:1120 City Cound112011\380 Reso Initiate PMD FY 11- 12.doc Resolution 2011 -012 Page 2 PASSED, APPROVED, AND ADOPTED this 61h day of April 2011. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2011012 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on April 6, 2011 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ALEJANDRA AVILA CITY CLERK GA120 City Counei112011\380 Reso InitiatePhAD FY 11- 12.doc lk ve t BALDWIN P , A , R - K CITY COUNCIL AGENDA APR ° 6 ITEM N0. CITY OF BALDWIN PARK STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: April 6, 2011 SUBJECT: AUTHORIZE REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO STUDY, PLAN, AND DESIGN THE MAINE AVENUE CORRIDOR AT RAMONA BOULEVARD PURPOSE The purpose of this report is to request that the City Council consider approving a Request for Proposals (RFP) and authorize staff to solicit proposals from consultants to perform a multi -modal non - motorized transportation study to plan and design the Maine Avenue Corridor at Ramona Boulevard in the Downtown area. BACKGROUND In 2008 the Federal Highway Administration (FHWA) Transportation, Community, and System Preservation Pilot Program (TCSP) funds in the amount of $91,000 were awarded to the City. The purpose of the grant is to address issues related to traffic congestion, Multi -Modes traffic safety, shopping center & public service center connectivity, and recommend enhancements on Maine Avenue adjacent to Ramona Boulevard in the Downtown and Civic Center areas. Prior to the above TCSP funding, in 2005 the City had received notice from FHWA of a demonstration project grant award allocated thru then Congresswoman Hilda Solis (now Judy Chu's office). These funds are managed thru Metropolitan Transportation Authority (MTA), and the grant funds are for construction improvements in the amount of $300,000 with a $60,000 local match. These construction funds are intended for the widening of Maine Avenue at Ramona Boulevard. However, staff could not proceed with widening of Maine Avenue since in 2009 other Downtown Redevelopment plans were being considered and were a City priority, and this project would need to interface with that larger effort. In addition, funding for planning and design was not available. Maine Avenue Corridor in the Downtown 1 Civic Center Area Page 2 of 4 April 6, 2011 In 2010, the environmental and design efforts for the Transit Center were moving forward, but it was not yet clear how that project might impact this planning grant. Design features from the Transit Project can now be included in the planning and study efforts in this project, and therefore the study may result in a more cohesive and complete effort. Now that the Transit Center environmental documents have been approved and the design is underway, it is prudent that we move forward with this study. The remaining issue that complicate this planning effort are connected to the expiration of the construction funds which lapse in September 2011, while the planning and study funds do not lapse anytime soon, the City needs to plan and prepare a design to take advantage of the construction funds that are lapsing. The main reason that construction funds are lapsing ahead of the planning funds is that the construction funds were granted to the city about three years ahead of the planning demonstration funds which are in effect for the same area. DISCUSSION The goal of this project is to evaluate existing conditions and to develop a Master Plan that will seek to correct and improve transportation and parking related deficiencies and to make the Maine Avenue corridor in the Downtown 1 Civic Center area more pedestrian and bicycle friendly. Changes brought about by sound planning principles will benefit businesses and residents that operate and live in the area focusing on creating pedestrian linkages from existing and the proposed Metrolink Transit Center /Parking Structure and improve transportation to the City's Civic Center, Community and Senior Centers at Morgan Park, Post Office, family Service Center, and a Senior Housing Complex. This is in addition to the shopping, medical and restaurant opportunities in the neighborhood. One of the options could be the widening of Maine Avenue which would require property acquisition. The grant will likely only cover a small portion of the total construction project cost, but a sound plan and design could take advantage of secured funds to provide improvement with available funding in an initial phase. When future funds are available, one option would be to acquire the adjacent properties to widen Maine Avenue and fully implement the study's recommendations. The design of the ultimate improvements sought for Maine Avenue will be included into this project as current and future phases so that if and when construction funds become available, a follow -up phase of improvements may be constructed. The services that staff recommends will include: • Encouraging increased use of public transportation • Incorporate elements from the City's Complete Streets Policy • Accommodate alternative modes of transportation in the land use and circulation planning Maine Avenue Corridor in the Downtown 1 Civic Center Area April 6, 2011 Page 3 of 4 Pursue the development of a Specific Plan that clearly defines multi -modal circulation improvements within the Maine Avenue corridor and Downtown area Ultimate Design Intersection Modifications for future grant opportunities Consultant Selection Schedule Authorize RFP ............................................ ............................... 04 -06 -2011 Proposal Submittal Deadline........ ........ - ................................... 04 -21 -2011 Contract Negotiations ................................. ............................... 04 -26 -2011 City Council Award ..................................... ............................... 05 -04 -2011 Submission of Maine Avenue Design to Caltrans ...................... 06 -30 -2011 Complete Planning Study ................................ ..........................09 -30 -2011 The current construction funds are not sufficient for property acquisition, but the design can accommodate future widening along the east side of Maine Avenue south of Ramona Boulevard. The construction improvements that will take place, however, will be an initial phase where additional right of way Is not needed. These improvement will match the future widening improvements when the property acquisition is completed. Therefore, staff recommends that we proceed with engaging a transportation planning consultant whom will also provide us with design plans on Maine Avenue so that the City may obligate construction funds before the end of the Federal fiscal year in September 2011. In order to obligate construction funds before September 2011, the City would be required to submit a request for authorization of construction funds to Caltrans before June 30, 2011, FISCAL IMPACT There is no fiscal impact to the General Fund. Staff has secured design funds in the amount of $91,000, and for construction funds in the amount of $300,000. The matching funds requirement may be met by using any City funds or local Propositions C or Measure R Funds. Planning Study/ Design Federal TCSPPP Grant Funds $91,000 Measure R or Prop 1 B Funds (Local Match) $22,750 Total Available Funds $113,750 Construction SAFETEA -LU $300,000 Measure R or Prop 1B Funds (Local Match) $60,000 Total Construction Phase $360,000 Total Project Funds $473,750 Maine Avenue Corridor in the Downtown 1 Civic Center Area Page 4 of 4 April 6, 2011 RECOMMENDATION Staff recommends that the City Council approve the Request for Proposals (RE=P) and authorize soliciting a consultant to perform the planning study and design services for the Maine Avenue corridor in and around the Downtown / Civic Center area. ATTACHMENTS Request for Proposals (I JJ I z TJ llJ!'' �r'''' DOWNTOWN CIVIC CENTER MASTER PLANNING --' AND DESIGN STUDY RFP B LONN IN 1',A R K March 28, 2011 The City of Baldwin Park is soliciting Proposals (RFP) from qualified firms to provide Non - Motorized Transportation Planning and Design Services for the Downtown Civic Center Master Planning and Design Study. Proposals are due by 5 PM on Thursday, April 21, 2011 City Hall, 2nd Floor 14403 East Pacific Avenue Baldwin Park, CA 91706 Three copies and one unbound original of each proposal shall be submitted by the due date to: Edwin 'William" Galvez, P.E., Public Works Director 1 City Engineer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 All inquiries and responses to this RFP must be submitted in writing via e -mail to: Edwin "William" Galvez, P.E., at wgalvez @baldwinpark.com. Description of the Project The City of Baldwin Park is seeking proposals from transportation planning firms for the development of a non - motorized transportation master plan that will facilitate the implementation of specific goals and policies contained in the existing General Plan Circulation Element including: • Encouraging increased use of public transportation; • Accommodate alternative modes of transportation in land use and circulation planning; • Provide a Downtown circulation system that supports a cohesive pedestrian district; and • Pursue the development of a Specific Plan that clearly defines multi -modal circulation improvements within this area. • Pursue incorporating multi -modal circulation improvements to the development or update of a specific plan covering this project area. • Ultimate Design Intersection Modifications for future grant opportunities As part of the master plan development process, this plan will seek to provide the City with cost effective and environmentally responsive strategies, and improved levels of personal mobility within the City. Strategies should include projects that are designed to manage travel demand by identifying improvements to correct existing physical deficiencies or unsafe conditions for pedestrian or bicycle travel and improving non - motorized connections to local destination and transit facilities, and identification of resources to leverage limited local resources for the implementation of these projects. Currently the City's Downtown Civic Center, in particular Maine Avenue, experiences heavy traffic congestion, parking deficiencies, confusing street alignments, difficult ingress /egress to public and private property establishments, and blighted conditions associated with underutilized and dilapidated buildings. The current street configuration and street amenities are lacking basic pedestrian, current standard ADA accessibility, transit and bicycle improvements so as to encourage an alternative to using motor vehicles that greatly contribute to air pollution. Although emphasis will be placed on analyzing alternatives to existing deficiencies related to Maine Avenue, the area surrounding Maine Avenue will be analyzed as part of the bigger picture of how best to improve traffic circulation, parking, and overall economic conditions within the Downtown /Civic Center area. The study area for the Master Plan includes frontage properties on Ramona Boulevard from Baldwin Park Boulevard to the park- and -ride lot east of Bogart Avenue; Maine Avenue from Los Angeles Street to City Hall up to the Cruz Baca Transcenter parking lot, frontage properties on Pacific Avenue and the frontage properties between Morgan Park, Maine Avenue and Ramona Boulevard. The initial phase of work is to study circulation patterns, including vehicle, pedestrian, ADA accessibility, Transit bus circulation, and bicycle activities, parking and other urban planning issues to establish development guidelines and a vision for the future of the Downtown /Civic Center area. The intention of the master plan is used as a guide for future decisions related to environmental, social, and economic impacts, efficiency of transportation, minimization of the need for future public infrastructure improvements, and to coordinate private /public property development, vehicular traffic (including mass transit buses) and parking improvements, street and landscape improvements and to encourage greater non - vehicle usage by making the area more pedestrian and bicycle friendly. The goal of this project is to evaluate existing conditions and to develop a Master Plan that will seek to correct and improve transportation and parking related deficiencies and to make the Downtown /Civic Center area more pedestrian and bicycle friendly. Changes brought about by sound planning principles will benefit businesses and residents that operate and live in the area focusing on creating pedestrian linkages from existing Metrolink transportation to the City's Civic Center, Community and Senior Centers at Morgan Park, Post Office, Housing Authority and a Senior Housing Complex. This is in addition to the shopping, medical and restaurant opportunities in the neighborhood. Scope of Services The City of Baldwin Park seeks to secure planning and engineering services required to develop the non - motorized transportation master plan -for the - downtown Civic Center and the adjacent area. The consultant will be responsible for all aspects of the master plan study that will focus on answering basic questions related to feasibility and technical issues associated with non- motorized transportation master. plan for the downtown Civic Center. Creative and cost effective methods to gather required data are encouraged; consultants are encouraged to not necessarily rely on methods described in prior studies. Consultant's scope of services shall include at a minimum: Initial (Kickoff) Meeting Consultant will prepare and attend an initial meeting with the City staff and consultant team to formalize communications, discuss project schedule, review scope of work, and request data and documentation from City staff that are relevant to the Project. Project Management / Policy Analysis Consultant will participate in monthly progress meetings with the City, providing a progress report prior to each meeting that includes the following: • Work completed • Problems and resolutions • Anticipated problems and issues • Work remaining • Budget status and analysis • Schedule status /update (tracking progress) • Prepare and distribute meeting minutes Updates at the meeting shall include a list and/or spreadsheet identifying open items /tasks, priority, responsible person and brief description of status. Project Management Work Plan Consultant will provide a Project Management Work Plan (PMWP) that includes objectives, organization, scope of services, schedule (Microsoft Project or similar format), budget, QA/QC, communications, document control, cost controls, invoicing and reporting for the development of the study along with project management as required to lead project team, communicate information, complete required tasks, produce deliverables, and to report and control project costs and schedule performance. Tasks include, but are not limited to: • Manage project team • Project coordination • Conduct project team • Invoice processing control • Schedule and budget control • Federal -Aid project process management (local assistance procedures manual) Mapping, Site Surveys, Field Inspections Base mapping site surveys and field investigations at the project site may be required and based on City approved data. G1S mapping and layering, design level site designs will be- prepared for the project alternatives and recommended design plans. Mapping provided by the consultant shall clearly define right -of -way, property line. and public rights -of -way ownership information, as well as all existing utilities and easements along the transportation corridors. The mapping shall also include all structures along the corridor, including recently constructed features. Ground -based Survey and Geotechnical Analysis Consultant will provide survey crew and support services work for processing and development of mapping of topography and existing ground based features. Horizontal and vertical control shall be consistent with established monuments and existing City facilities. Consultant shall make field visits to review, measure, inspect evaluate and record details of all existing conditions to coordinate and perform all related geotechnical, traffic engineering work to design the project, prepare all related construction documents and show the field review items on the project plans. Consultant will be responsible for payment for the services of a qualified Geotechnical Consultant to perform site visits, detailed site reviews including a geotechnical investigation report for design and construction work. Environmental Analysis Consultant will determine type of Environmental Clearance required for both CEQA and NEPA processes for each alternative by completing the CEQA Initial Study checklist and coordinating with the City Community Development and Public Works Department. Consultant shall also complete the Caltrans Preliminary Environmental Study form and work with the Caltrans Office of Local Assistance. Preparation of a full environmental analysis is not expected; rather completion of checklists is needed to determine the type of needed future environmental analysis. The project will be subject to the following studies: Review of cumulative projects in the area to determine if significant cumulative impacts may occur; Review of biological and environmental resources on or near the site to determine if significant effects could occur due to unusual circumstances. Traffic Engineering Services Consultant will prepare a traffic impact study for the project area in order to address any impacts to turning movements as a result of any new roadway widening, bus pullouts, bike lane widening, and driveway realignments. o Multi -Modal Traffic Safety Analysis. _ - Consultant shall perform a safety analysis for each alternative by reviewing existing collision data, alignments, grades, sight distance, etc. The analysis ___ _ will also include the future user projections if improvements are made. This study will include a survey of commuters and businesses. to obtain inputs on the non- motorized transportation master plan concept. o Use Projections Consultants will review conditions on the existing facilities and collect data to verify existing bicycle and pedestrian volumes and uses. Details of each alternative will be reviewed to perform a quantitative analysis that will develop trip generation estimates for post project construction. The degree of difficulty and the types of users for each alternative will also be described. Construction Drawings Consultant will prepare construction drawings and engineer's estimate of roadway design features for City staff review and comment. Construction drawings and engineer's estimate will be based on agreed upon current and proposed improvements as they become incorporated into the non- motorized transportation master plan document. Community Meetings Consultant will coordinate all services necessary for scheduling, noticing, conducting and administering two meetings with residents and business owners and City Council. Project Schedule ❑ The estimated duration for the project study is four (4) calendar months. Proposal Content and Format Proposals shall be limited to 20 pages, excluding proposal cover, cover letter, table of contents and dividers. The following information shall be provided in the format specified below. ❑ Cover ❑ Project Understanding ❑ Proposed Scope of Work ❑ Work Plan o Staffing o Proposed Effort in Hours o Fee (separate and in a sealed envelope) ❑ Company Qualifications ❑ References Cover Letter: Cover Letter shall not to exceed 2 pages. It shall provide an executive summary of the proposal.- A. Work Plan: Provide a description of your firm's understanding of the project and a detailed scope of services. Indicate your firms approach to -the project for ensuring quality and fiscal responsibility, and to complete the work in compliance with all applicable rules, regulations, standards and requirements. Also indicate your firm's demonstrated DBE intent. B. Work Schedule and Proposed Effort: Provide a. project work schedule with milestone dates and appropriate work phases including a breakdown of the hourly effort of involved personnel across the various tasks and activities. C. Staffing Plan: Provide an organizational chart showing the names and responsibilities of key personnel. Identify the individual(s) authorized to negotiate the contract on behalf of the consulting firm and the consultant's project manager. It is important that the key project team members have served public agencies in various capacities, and are accustomed to working with governmental agencies, and have good understanding of public agency issues, procedures, and policies. The City is looking for a qualified team that can provide turn -key services, and be the single Point of Contact and the Responsible Party representing the City in all aspects of the project. D. Company Qualifications. Provide a summary of your firm's qualifications including background and experience. Please indicate your firms and experience in undertaking similar projects, and the experience of the team proposed for this project. E. References: Provide 3 public agency references for past similar projects. Consultant Selection The scope of work provided in this RFP may be used as a template. However, it will be the consultant's responsibility to identify all necessary tasks and costs associated with the services, and to ensure the project is completed efficiently and in full compliance with all federal and local requirements. The City will select the most qualified consultant based on evaluating the following proposal elements: • Completeness of the proposals and compliance with the required format. • Project understanding and Firm's qualifications. • Scope, approach, and efficiency in executing the project tasks. • Experience in government funded projects. • Experience in working as an extension of City staff and providing planning and design services with minimal direction from City staff. • Experience in similar projects. A reference check will be conducted for performance on similar past projects. • Availability of backup personnel. The City reserves the right to select a consultant and negotiate. the final scope and fee. Consultant Selection Schedule Authorize RFP .................................. ............................... .......04 -06 -2011 - Proposal- Submittal Deadline ............................ ..........................04 -21 -2011 Contract Negotiations ....................................... ..........................04 -26 -2011 City Councli Award ......... ............................................................ 05 -04 -2011 GENERAL CONDITIONS The City's approved DBE is included as Attachment 1. The sample Standard Contract for Professional services is included as Attachment 2. Prospective firms shall review the Standard Contract, and acknowledge their acceptance of the conditions and requirements (or their objections) as a mechanism to expedite the contract negotiations process. The Consultant will be required to maintain in force at all times during the performance of their work the policies of insurance covering its operations as outlined in the Standard Contract. The City shall not be liable for any pre - contractual expenses incurred by any firm considering or submitting a proposal. Submitting a proposal in response to this RFP shall constitute acknowledgement of acceptance to protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosoever incurred by, or on behalf of, the entity participating in this RFP. The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution. The City reserves the right to request or obtain additional information about any and all proposals. Edwin "William" vez, PE, Public Works Director Date Attachment 1: DBE Approved by Caltrans Attachment 2: City Standard Contract CITY COUNCIL AGENDA � APR - 6 9. ITEM N0. BALDWIN CITY OF BALDWIN PARK STAFF REPORT P • A - R • K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: April 6, 2011 SUBJECT: PUENTE UNDERPASS STATUS AND PLANS PURPOSE The purpose of this report is to provide the City Council with a status of the Puente Underpass plans for improvement and the status of the current and proposed maintenance efforts. BACKGROUND The Puente Underpass is a grade separation that provides clear traffic and roadway access across the 1 -10 Freeway on Puente Avenue. The Freeway was constructed in the mid 1950's and it created excess areas to buffer the grade separation. The excess areas were not part of the State highway 1 -10 route right -of -way, and therefore was not maintained by Caltrans. For many years until 2007, the underpass slopes were maintained by the City under contract with Mariposa Landscape for about $1,000 per month. The maintenance of the Puente Underpass is difficult to appreciate as one normally drives by it at speeds near 40 mph, and the area to maintain is actually quite large. Each of its four quadrants is approximately 20,000 square feet, for a total of about 80,000 square feet or nearly 2 acres of land. DISCUSSION The areas are irregularly shaped and have a pronounced slope. There is a drainage ditch along the top edge of the slopes, and the drainage ditch accumulates lots of trash and debris, and also serves to shelter homeless that live in makeshift tents over the ditch, and particularly in the drainage area which tunnels under the 1 -10 Freeway. In early 2010, when it became apparent to staff that the Puente Underpass was not properly maintained, three major undertakings were performed. One was a major clean up of trash and debris in the summer 2010. The second was brush clearing and tree trimming that took place in the fall 2010. The last major effort was a cleanup of the drainage ditches along the top of the slopes in December 2010 and January 2011. Plans for the Puente Underpass Improvements Page 2 of 4 April 6, 2011 Major Improvement Options As a result of concerns by the City Council over the conditions of the Puente Underpass, staff sought to provide the Council with options to improve the underpass. In the summer of 2010, two master plan design concepts were developed with the help of a Landscape Architect. By the fall 2010, the designs were completed and reviewed by staff. The designs had a purpose to provide aesthetic improvements with perhaps a way to also reduce the maintenance effort required of the Puente Underpass. The estimated costs for improving the Puente Underpass varied from a high of $740,000 to a low of $400,000 for all four quadrants. The designs were flexible in that we could either increase or reduce the hardscape areas to meet a targeted cost within said cost range. Due to the high estimated cost of the improvement, staff considered performing a demonstration project on one of the quadrants, but even this proved cost prohibitive. The two design concepts included hardscape with either colored stamped concrete or utilizing concrete with exposed aggregate. A greater area of hardscape to be constructed would result in a higher construction cost, but this would inversely lower maintenance costs. The improvement plans also include constructing a retaining wall which is necessary to keep soil, dirt, and landscaping, etc from sloughing onto the sidewalk and roadway below (Puente Avenue). This family of options is too costly to perform unless outside grant funding is obtained. These options are probably best to be undertaken if they are included into a Capital Improvement Program so that multi -year funding may be identified. Future 1 -10 HOV Widening Any improvements done on the Puente Underpass should consider some of the short and long term impacts that the 1 -10 widening that will have on this location. The next phase of the 1 -10 Freeway widening is scheduled to begin in 2014, and this phase will impact the Puente Underpass. The project proposes that 15 feet will be necessary to widen the Freeway deck at the underpass. An additional 15 to 20 feet will be necessary for construction staging. City staff will be requesting Caltrans to plan improvements to the underpass areas as this directly impacts the Freeway deck stability. The stability and structural strength of the slopes supporting the Freeway deck depends on maintaining the slopes intact, and retaining walls are seen as way to maintain slope stability. Therefore this could be improvement elements passed onto the Caltrans project. Maintenance Improvement Options Another approach to performing improvements to the Puente Underpass is to take more of a maintenance approach. Plans for the Puente Underpass Improvements Page 3 of 4 April 6, 2011 Option 'I This option consists of replacing one irrigation controller for $4,000, repairing the irrigation system for $6,000, and constructing a retaining wall which will prove necessary for the long term maintenance of the underpass. This option also includes adding intensive groundcover to fill all the sloped areas. The groundcover under this option would include the use of Gazanias and Red Apple which is a drought tolerant and hearty plant under the "ice - plant" family. The cost of this option which includes the irrigation repairs at $10,000, adds about 400 linear feet of 3 foot tall retaining wall at $100 per foot, or about $40,000, and more intensive groundcover at $40,000 is a totals of about $90,000. Option 2 This option is similar to Option 1 but only repairs the irrigation system for $6,000 (quote from Mariposa Landscaping) and adds sporadic groundcover only on bare spots. The groundcover material would match the Harley Davidson site using Gazanias, which are considered drought tolerant, for about $4,000. The total cost of this work is about $10,000. The sloped areas are already cleaned up and staff is ready to proceed with this option. Staff Recommendation In light of the next phase of the 1 -10 HOV project which will begin in 2014 and is anticipated to be completed in 2016, staff recommends to perform Option 2 for about $10,000. Staff also recommends that Caltrans be contacted to potentially coordinate the construction of the retaining wall along the slope areas under the Freeway deck and to add hardscape and landscape improvements as part of the Caltrans project. In addition, the Caltrans project construction will significantly impact the slope areas, It is estimated that 30 feet on each slope quadrant adjacent to the existing underpass deck will be affected to create room for an added 1.10 HOV lane and for construction staging. FISCAL IMPACT There is no impact on the General Fund with following the staff recommended Option 2. The estimated cost of $10,000 is available in the current approved budget under the LLMD fund for Landscape Maintenance. The landscape maintenance and litter control cost of $500 per month will be outsourced to Mariposa Landscape, To control the outsourcing cost to the City, the clean up of trash and debris will be done by in-house staff on a quarterly basis, including vegetation control and brush clearing. Plans for the Puente Underpass Improvements Page 4 of 4 April 6, 2011 RECOMMENDATION It is recommended that the City Council: 1, Approve maintenance and landscaping of the Puente Underpass slope areas per Option 1, which is to repair the irrigation system and plant bare spots with ground cover; 2, Maintain the area on a monthly basis free and clear of litter, trash, and debris; 3. Perform quarterly cleanup of the drainage ditch; and 4. Coordinate with Caltrans improvement to the Puente Underpass so that the cost of these improvements is included in the next phase of the 1 -10 HOV widening project. ATTACHMENT None P A - R - K CITY OF BALDWIN PARK TO: Honorable Mayor and Members of the FROM: Vijay Singhal, Chief Executive Officer DATE: April 6, 2011 CITY COUNCIL AGENDA APR -�� ITEM N0. STAFF REPORT SUBJECT: APPROVAL OF THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH LOS ANGELES COUNTY PURPOSE The purpose of this report is to approve the renewal of the General Service Agreement with Los Angeles County. DISCUSSION/BACKGROUND On March 1, 2006 the City of Baldwin Park renewed the General Services Agreement with Los Angeles County for a term of five years. That renewal expires on June 30, 2011 and the County is requesting that the City again renew the Agreement for a five - year period. If renewed, the General Services Agreement will be in effect from July 1, 2011 through June 30, 2016. The General Services Agreement allows the County to provide general services to the City on an as- needed basis. These services include predatory animal control, prosecution of city ordinances, direct assessment collection services and public works activities as needed. The fees for such services are determined by the County Auditor -- Controller and no services shall be performed unless it has been requested in writing by the City. FISCAL IMPACT There are no direct costs associated with the execution of this Agreement. However, should the City choose to use the County services, there will be a fee associated with those services. RECOMMENDATION Staff recommends City Council approve the renewal of the General Services Agreement with the County of Los Angeles and authorize the Mayor to execute the Agreement. Attachment General Service Agreement GENERAL SERVICES AGREEMENT THIS AGREEMENT, dated for purposes of reference only, June 18, 2011, is made by and between the County of Los Angeles, hereinafter referred to as the "County ", and the City of Baldwin Park, hereinafter referred to as the "City." RECITALS: (a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions. (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section 561/2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code. THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS: 1. The County agrees, through its officers and employees, to perform those City functions, which are hereinafter provided for. 2. The City shall pay for such services as are provided under this agreement at rates to be determined by the County Auditor - Controller in accordance with the policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor - Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County. GSA 2011/City Contract Renewal 1 of 6 3. No County officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in performing services for the County. 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. 5. No function or service shall be performed hereunder by any County officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations. 6. Whenever the County and City mutually agree as to the necessity for any such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense. It is expressly understood that in the event a local administrative office is maintained in the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. GSA 201 I /City CmIrect Renewal 2 of 6 7. All persons employed in the performance of such services and functions for the City shall be County employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right. For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County officer and employee engaged in performing any such service or function shall be deemed to be an officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. 9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto. GSA 2011 /City ContractRenev4 3 of 6 10. Each County officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. 11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to insure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice. If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed. 13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within GSA 201 Vaty Contract Renewal 4 of 6 thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so. 14. This contract shall become effective on the date herein -above first mentioned and shall run for a period ending June 30, 2016, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for said five -year period, the City Council shall not later than the last day of May 2016, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2016, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such agreement shall finally terminate at the end of the aforedescribed period. Notwithstanding the provisions of this paragraph herein -above set forth, the County may terminate this agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County. 16. This agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference. GSA 2011/01y Gontracl Ilene" 5 of 6 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of ATTEST: City Clerk By Deputy ATTEST: SACK A. HAMAI Executive Officer /Clerk of the Board of Supervisors Deputy APPROVED AS TO FORM: ANDREA SHERIDAN ORDIN County Counsel Deputy GSA 201I/City ConlrW Renewal 6 of 6 11. The City of Baldwin Park Mayor THE COUNTY OF LOS ANGELES QI Chair Board of Supervisors 1 BALDWIN P• A- €2• K TO: FROM: DATE: CITY OF BALDWIN PARK Honorable Mayor and Councilmembers CITY COUNCIL AGENDA APR ® 6 PUBL, ,,ff IRIN, Marc Castagnola, AICP, Community Development Man April 6, 2011 SUBJECT: A request for consideration of (1) withdrawal of previously submitted appeal, (2) submission of new proposed project, (3) a Mitigated Negative Declaration of Environmental Impact, (4) a conditional use permit for a density bonus or other incentives pursuant to Section 153.531 of the City's Municipal Code and State Law, and (5) a tentative tract map to subdivide two (2) lots into fifteen (15) lots. (Location: 3346 -3354 Vineland Avenue; Applicant: David Cook, representing DC Corporation, Case Numbers: CP -785 and TM- 71409) PURPOSE This report requests the City Council consider the following: 1) Acceptance of the withdrawal of the appeal of the Planning Commission's denial of Case Numbers CP -780 and TM- 71409. 2) Allowing the submittal of Case Numbers CP -785 and TM -71409 to replace previously submitted CP -780 and TM -71409 3) A Mitigated Negative Declaration of Environmental Impact; and 4) A Conditional Use Permit for a density bonus or other incentives with a housing incentive agreement in accordance with Section 153.351 of the City's Municipal Code and California Government Code Section 65915; and 5) A Tentative Tract Map to subdivide two (2) lots into fifteen (15) lots for residential purposes pursuant to Section 152.07 of the City's Municipal Code. CITY COUNCIL MEETING— FEBRUARY 16, 2011_ In late November, the Applicant originally submitted a tentative tract map for a subdivision of seventeen (17) dwelling units with access from both Vineland Avenue TM -71409 and CP -785 April 6, 2011 Paae 2 and Sitchman Avenue and a conditional use permit for a density bonus to the Planning Division for consideration. That proposal was considered by the Planning Commission and ultimately denied. In a timely manner, the Applicant appealed the Planning Commission's decision to the City Council. At the February 16, 2011 City Council meeting to hear that appeal, several members of the public spoke against the appeal of the proposed seventeen -unit (17 -unit) project. Concerns included the following: 1) the additional traffic generated by the extension of Stichman Avenue; and 2) additional noise generated by the project, not only during the construction period, but after the dwelling units are completed and occupied; and 3) the number of dwelling units in the proposed project; and 4) the setbacks of the proposed dwelling units within the project. Furthermore, the Council voiced strong opposition to that project, as well. However, the project appellant stated after the Planning Commission hearing and prior to the appeal hearing he had outreached and met with neighbors in the surrounding area and listened to their concerns. As a result of those meetings and the input provided by the neighboring residents, the Appellant wanted to conceptually propose a project of fifteen (15) dwelling units to the City Council. The proposed fifteen -unit (15 -unit) project would not have any access from Sitchman Avenue, but rather a new public, cul -de-sac street would be constructed off Vineland Avenue resulting in all of the fifteen (15) dwelling units having access from the new public, cul -de -sac street. Additionally, the new project would have two (2) less dwelling units than the previously proposed seventeen - unit (17 -unit) project that was the subject of the withdrawn appeal. Procedurally, rather than adopting a formal resolution denying the proposed seventeen - unit (17 -unit) project under appeal, the Council members directed the Appellant to submit the conceptually proposed fifteen -unit (15 -unit) project to the Planning Division and go through the proper review process, including design review, tentative tract map and conditional use permit. Additionally, the Appellant would be responsible for paying all fees associated with the review of the new fifteen -unit (15 -unit) project. Furthermore, the Council directed staff to bring any necessary public hearing items (conditional use permit and tentative tract map) before them for consideration rather than the Planning Commission. The Appellant submitted e -mail correspondence (see Attachment #12) withdrawing the appeal of the Planning Commission's denial of CP -780 and TM -71409 (the seventeen - unit (17 -unit) project) and submitted the new fifteen -unit (15 -unit) project to the Planning Division for review. As part of this item, the Council is being requested to accept that withdrawal and allow that resubmittal. C:VMy4ANMWORD)RepoftsICounci4 RepwtsTP -785 & TA4 -71409 94.DOC TM -71409 and CP -785 April 6, 2011 Paae 3 SUBMITTAL OF NEW FIFTEEN (15) UNIT PROJECT On February 22, 2011, the Applicant submitted the application for the project of fifteen (15) dwelling units for Design Review and Planning Division staff forwarded the proposed project to the various City Departments and the Los Angeles County Fire Department for their comments. In addition to the Design Review submittal, the Appellant also submitted a conditional use permit application for a density bonus and other incentives and a tentative tract map application to subdivide (2) properties into fifteen (15) properties. NOTICING A Notice of Availability of the Draft Negative Declaration of Environmental Impact was posted at the Los Angeles County Clerk's Office (Norwalk), City Hall, Esther Snyder Community Center, and Barnes Park on March 17, 2011. Notice of this public hearing was mailed to all property owners within a 300 -foot radius of the subject property on March 28, 2011 and a public hearing notice for the item was also posted at City Hall, the subject site, Esther Snyder Community Center and Barnes Park on March 24, 2011. ENVIRONMENTAL ASSESSMENT (CEO As required by the California Environmental Quality Act (CEQA), the Planning Division has completed an environmental analysis to determine what environmental impacts, if any, would be generated by the proposed fifteen (15) unit project. The City has conducted an Initial Study (see Attachment #8, `Environmental Data — Draft Mitigated Negative Declaration and Initial Study') to assess the environmental impacts. The Planning Division has determined that the project will not have any significant impact on the environment, with implementation of certain mitigation measures. Therefore, a Draft Mitigated Negative Declaration of Environment Impact has been prepared pending approval by the Planning Commission (see Attachment #8, 'Environmental Data --- Draft Mitigated Negative Declaration and Initial Study'). BACKGROUND ON PROJECT SITE There are two (2) properties which make -up the Project Site. The Project Site's General Plan land use designation is Single- Family Residential and zone designation is R -1, Single - Family Residential. The Project Site is rectangular in shape and contains approximately 82,321 gross square feet (1.89 acres) of area; the net project site area is 63,006 square feet (1.45 acres) of area. The total Project Site area is essentially flat and is adjacent to the Big Dalton Wash. There are three (3) existing single - family dwelling units on the Project Site, which will eventually be demolished. The adjacent zoning and land uses are listed in the table below. C:1MnylAl .#Y1WORD)RepWsSCounc I ReporlsSCP -785 & TM -71409 #4.000 TM -71409 and CP -785 April 6, 2011 Paae 4 TABLE 1 ADJACENT ZONING & LAND USE Adjacent Property Location Zoning Property Use North R -1 Single-Family Residential East OS Big Dalton Wash South R -1 Single-Family Residential West R -1 Single-Family Residential DISCUSSION PROJECT DESCRIPTION Floor Plan and Architectural Design of Project The project involves two properties (Los Angeles County Assessor's Numbers 8555- 021 -050 and 8555 -021 -051) totaling approximately 104,108 square feet (2.39 acres) of land area. One property has an existing single - family dwelling unit which contains 3 bedrooms and 2 bathrooms and the other property has two (2) existing dwelling units with a combined total of 5 bedrooms and 2 bathrooms. The City's HdL System indicates the existing dwelling units were constructed in 1914 and 1932, respectively. All existing structures located on the Project Site will be demolished and cleared for the subject project. According to the information submitted by Applicant, the Project Site has several areas of dense brush and trees. The Applicant is proposing to construct fifteen (15) single - family detached dwelling units with five (5) different floor plans each containing four (4) bedrooms and 2.5 or 3 bathrooms. All of the proposed dwelling units will be two (2) stories and have an attached two -car (2 -car) garage. Livable floor area ranges between 1,444 and 2,253 square feet with garage floor areas between 430 and 463 square feet. Total floor areas for the units range between 1,894 and 2,716 square feet. Proposed lot sizes range between 2,712 and 6,094 square feet. (See Attachment #3, `Property Characteristics Spreadsheet'.) The Applicant is proposing to employ different designs and materials that will provide variety and aesthetic interest throughout the project. The exterior elevations of the proposed homes will have a mix of classic Spanish Mediterranean style architectural design. Design elements include a mixture of stucco - finished elevations, faux shutters, wrought iron elements, and decorative veneers. Roofing material will consist of concrete tile. Although there are five (5) different floor plans proposed, each of the proposed units has been designed to avoid a "monolithic" appearance. The exterior walls and rooflines are staggered along both the vertical and horizontal planes. The roof and wall C:Vurr/AMY1WORDF RepcntslCounciI RepodslCP -785 & PA- 71409 #4.DOC TM -71409 and CP -785 April G, 2011 Paae 5 variations, along with the subtle changes in colors, help to visually reduce the mass and bulk of the buildings. Varying materials are utilized along the front elevation to emphasize an appealing view from the public right -of -way. The project will involve the construction of six -foot (6 -foot) high block walls around the perimeter of each unit to enclose the private open space areas. Any walls that are visible from the public right -of -way will be decorative block with a cap. Wail material and any treatment shall be subject to Planning Division review and approval. MATURE TREE PROTECTION /PRESERVATION (ORDINANCE 1336) On November 3, 2010, the City Council adopted Ordinance 1336 which adds provisions to the Baldwin Park Municipal Code (BPMC) relating to the protection and preservation of existing trees on public and private property within the City (see, BPMC Sections 153.565 through 153.575). Those provisions apply to all trees on public property, including trees planted in parkways and parks; trees planted on private property required by the City as a condition of approval for a particular land use entitlement or shown on a landscape drawing or plan for a project approved by the City; and mature trees on private property. According to the preliminary information submitted by the Applicant, there are nine (9) trees considered mature trees as defined by BPMC Section 153.566(A), which will be removed as part of the project. (See Attachment #4, `Mature Tree Listing at Project Site.') As a result of the proposed removal of these mature trees, the Applicant is required to submit a Substantial Tree Trimming or Tree Removal Application to the Tree Officer for review. As stated as mitigation measures in the Initial Study for this project, the Applicant shall be required to provide at a minimum twenty (20) trees that are (either a 24 -inch box or 36 -inch box minimum in size) throughout the project. (See Attachment #8, Environmental Data -- Draft Mitigated Negative Declaration and Initial Study.') The final number of trees required, which will be no less than twenty (20), and their final size and species type shall be determined, at the sole discretion of staff and/or the Tree Officer, during the plan check phase of the project at the conclusion of staff's review of the detailed landscaping and irrigation plan. However, any proposed trees shall be of a drought tolerant variety and compliment the overall landscaping theme of the project. CONDITIONAL USE PERMIT The Applicant is seeking a conditional use permit for development concessions or incentives in exchange for providing two (2) dwelling units for a low- income household, as outlined in Section 65915 of the California Government Code. According to the Zoning Code, the low - income units shall: 1) be reasonably dispersed throughout the project, 2) have an average number of bedrooms per designated dwelling unit that is consistent with the average number of bedrooms per unit in the project and 3) be designed to harmonize architecturally with other structure and units of the project. GAArcyAMY1WORD1RepocislCoundl RepofIMCP -785 & TM -714N #4.DOC TM -71409 and CP -785 April 6, 2011 Page 6 Furthermore, the location of each affordable unit will be subject to Planning Division review and approval. For a project that does not meet density bonus conditions, twelve (12) units would be allowed on a net project area of 63,000 square feet based on the General Plan land use designation of one dwelling unit per each 5,000 square feet. Pursuant to Government Code Subsection 65915(f), if requested, local governments must grant a 30.5% density bonus (in this case four (4) units) for a development that includes 17 %1 low- income units plus one development incentive2, which can include a waiver or modification of development and zoning standards, including, but not limited to, the minimum lot size, side yard setbacks, and placement of public work improvements, that would otherwise inhibit the utilization of the density bonus on this site (see Government Code Subsection 65915(f)(3)). The Council has authority to grant more than one development incentive. (Otherwise, pursuant to California Government Code Subsection 65915(d)(3), the Applicant may initiate judicial proceedings if the City refuses to grant a requested density bonus, incentive or concession.) Based on the percentage of density bonus required, four (4) additional units would be permitted, making sixteen (16) the maximum number of units that could be part of this proposed project. However, the proposed project provides for fifteen (15) units, two (2) of which are reserved for low- income households. The development concessions proposed and accepted by staff are: lot size, lot width, countable private open space, and setbacks. All of the proposed properties are deficient in the minimum lot width. One (1) property is deficient in countable private open space, three (3) properties do not meet the required lot width, eight (8) properties are deficient in a front yard or side yard setback. For specifics, see Attachment #3, 'Property Characteristics Spreadsheet.' These types of deviations are consistent with density bonus projects for affordable dwelling units. The low - income units will be incorporated into the project in a manner which would make them indistinguishable from the market -rate units provided in the project. In addition, BPMC Section 153.531 requires an agreement to be recorded with the Office of the County Recorder, which shall run with the land ensuring that each affordable unit will remain affordable for a minimum period of thirty (30) years. The City's Housing Authority will be responsible for reviewing proposed owners to determine their eligibility and will continue to conduct yearly evaluations thereafter. Each time ownership of an affordable unit changes, the City's Housing Authority is required to be notified. TENTATIVE TRACT MAP — TM -71409 I The calculation for a density bonus is based on the number of low - income units being provided as a percentage of the number of units entitled to be built on the site. The Applicant is proposing to provide two (2) low- income units on a site which is entitled to have twelve (12) units. This comes out to 17% (rounded up from 16.66% per Government Code Subsection 65915(f)(5)). 2 Pursuant to Government Code Subsection 65915(1)(1), a development incentive includes "a reduction in site development standards or a modification of zoning code requirements or architectural design requirements that exceed the minimum building standards...." C.VlrtiyMl MWORD1Reporls[Cound1 ReporfslCP -785 & PA -71449 94.DOC `rM -71409 and CP -785 April 6, 2011 Paqe 7 The Applicant is proposing a Tentative Tract Map to subdivide the two (2) lots into a total of fifteen (15) lots, with the entire project having access from a new cul -de -sac street off of Vineland Avenue. The new cul -de -sac street is proposed to be sixty (60) feet wide and will incorporate a sidewalk and parkway, which is consistent with the city's existing development standards for new public right -of -ways. The overall radius of the proposed cul -de -sac for the new public right -of -way cul -de -sac will be a minimum of forty -four (44) feet. The Tentative Tract Map (Attachment #1, Page #1, Exhibit `A', dated April 6, 2011) illustrates the fifteen (15) building footprints for the residential units and private yards. LOS ANGELES COUNTY FIRE DEPARTMENT CONCERNS Comments by the Los Angeles County Fire Department on the proposed project, submitted to them on February 22, 2011, were the same as the comments on the prior seventeen -unit (17 -unit) tract map submittal that was submitted in December, 2010, with one (1) notable exception. As shown on page 3 of Attachment #6, the Fire Department has not cleared the tentative tract map for public hearing and recommending denial of the tentative map because it does not show an approved Fire Department turn- around on Stichman Avenue. The proposed fifteen -unit (15 -unit) project that was submitted to the Los Angeles County Fire Department for review does not show any type of access to the proposed development from Stichman Avenue. Since Stichman Avenue, as it currently exists, is not being modified or incorporated into the new project, it will continue to dead -end as it currently exists. However, Stichman Avenue currently dead -ends into a chain link fence; if the project is approved, then the existing chain -link fence will be removed and a new block wall will be constructed in its place. When Staff inquired about Los Angeles County Fire Department comments regarding non - clearance of the tentative map for the public hearing due to the lack of approved turn - around on Stichman Avenue, they stated that ... "Our recommendation to the City is one of notification and the final decision shall be made by either City staff or the City Council members...." Therefore, staff recommendation does not include the Stichman Avenue improvement. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. RECOMMENDATION Staff's recommendation to the City Council is based on Housing Element Goal 3.0 in the General Plan, which states `Assist in the development of housing affordable to low C:lArrrylM.MWORMReporls\CoundI Reporls\CP -785 & 7h1 -71409 ADOC TM -71409 and CP -785 April 6, 2011 Paae 8 and moderate income households," Housing Element Policy 4.2 which states "Continue to utilize density bonus incentives to encourage market rate developments to integrate units affordable to lower income households," and California Government Code Subsection 65915 (d) (3) which states in part "The Applicant may initiate judicial proceedings if the city, county, or, city and county refuse to grant a requested density bonus, incentive, or concession... ," Staff must implement State law and the City's Policies and, therefore, recommends the City Council approve the tentative tract map and related conditional use permit. Following the public hearing, staff recommends the City Council: (1) Accept the Appellant's withdrawal of the appeal of the Planning Commission's denial of CP -780 and TM -71409 and submittal of the subject CP -785 and TM -71409 to replace previously submitted CP- 780 and TM- 71409; and (2) Adopt Resolution 2011 -007, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (2) APPROVING A CONDITIONAL USE PERMIT FOR A DENSITY BONUS AND OTHER DEVELOPMENT INCENTIVES IN ACCORDANCE WITH SECTION 153.531 OF THE CITY'S MUNICIPAL CODE AND STATE LAW; AND (3) APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE TWO (2) LOTS INTO FIFTEEN (15) LOTS FOR RESIDENTIAL PURPOSES; (LOCATION: 3346 -3354 VINELAND AVENUE; APPLICANT: DAVID COOK, REPRESENTING DC CORPORATION; CASE NUMBERS: CP -785 and TM- 71409)" LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. FINDINGS OF FACT — TENTATIVE TRACT MAP 1. The site for the proposed development is physically suitable as the topography of the site is essentially flat and will be developed with fifteen (15) single - family detached residential dwelling units at a density allowed by the City's Zoning Code; provided, that a conditional use permit is approved for the proposed density bonus which is in accordance with Section 153.531 of the Baldwin Park Municipal Code and State Law; and CAAm\AKMW0RMeportslCound1 Reports1CP -785 8, TM -71409 #4.DOC TM -79409 and CP -785 April 6, 2011 Paqe 9 2. The design of the subdivision will not be a threat to the health, safety or welfare of the citizens of Baldwin Park; and 3. The proposed project is fifteen units (15) units of single - family detached residential dwellings which is compatible with the surrounding single - family residential zoning designations; and 4. The Tentative Tract Map will be consistent with the City's General Plan, as the subdivision of two (2) lots into fifteen (15) lots will allow for the density bonus of three (3) dwelling units; provided, that approval of the conditional use permit is obtained. That is consistent with Goal 3.0 and Policy 3.1 in the Housing Element which discusses the City assistance in the development of housing for affordable housing by providing regulatory incentives for projects which include low and/or moderate income dwelling units; and 5. The development of the Project Site in accordance with the Tentative Tract Map will not affect future passive or natural heating or cooling opportunities for the area due to the natural, flat topography of the site and the future development of fifteen (15) 2 -story dwelling units will not affect said opportunities; and 6. The proposed Tentative Map is in an area serviced by Valley County Water District. The District has indicated that the proposal will not violate any water quality standards for the Water District. 7. The Environmental Assessment did not identify any potentially significant impacts on the environment. There are six (6) areas of environmental impacts which have been found to be less than significant with mitigation measures incorporated, including: Air Quality, Biological Resources, Hazards and Hazardous Materials, Land Use and Planning, Noise, and Public Services. Mitigation measures for these impacts have been identified in both Attachment #8, Environmental Data — Draft Mitigated Negative Declaration and Initial Study and Attachment #9, Mitigation Monitoring Matrix. FINDINGS OF FACT -- CONDITIONAL USE PERMIT 1. The site for the proposed use is adequate in size and shape to accommodate the proposed use in that the Project Site, which has a gross lot size 1.89 acres and a net lot size of 1.45 acres will be developed with fifteen (15) single - family residential units and integrated into an existing residential neighborhood provided a conditional use permit for the housing incentives is approved; and 2. The site has sufficient access to streets and highways adequate in width and pavement to carry the quantity and quality of traffic generated by the proposed use as a new public, cul -de -sac street will be constructed from Vineland Avenue to serve the fifteen (15) new dwelling units; and C :WrnylAi,MVVORDVReporlslCouncil ReporlskOP -785 & TPA-71409 44.DOC TM -71409 and CP -785 April 6, 2011 Paae 10 3. The proposed use will not have an adverse affect upon uses adjacent to the subject property, as the proposed use of single- family residences is consistent and compatible with the existing surrounding neighborhood. Design features such as 6' high block walls and enhanced landscaping have been incorporated to lessen the effects on adjacent residences, which are zoned R -1. It is not anticipated that the project will have an impact on the adjacent Big Dalton Wash; and 4. The proposed use is in conformance with the General Plan. The project proposal supports Goal 3.0 of the Housing Element by assisting in the development of affordable housing to low income households and supports Policy 3.1 of the Housing Element General Plan by promoting the development of affordable housing by providing regulatory incentives for projects which include low income units. CONDITIONS OF APPROVAL 1. The subject property shall be developed and maintained in substantial compliance with Exhibit "A," dated April 6, 2011, except as modified herein by these conditions; and 2. Electric garage door openers shall be provided for each unit; and 3. Sectional roll -up garage doors shall be provided for each unit; and 4. A decorative six (6) foot high block wall shall be provided surrounding the perimeter of the property. Decorative block walls with brick cap will be required along all exterior property lines that are visible from the public right -of -way. Proposed materials are subject to Planning Division approval. Interior property line delineator walls shall be precision block with a brick cap; and 5. The Applicant shall provide a variety of architectural elements, as discussed with and approved by the City's Design Review Committee, along elevations facing the public right -of -way for those C and M floor plans so that similar elevations shall not be adjacent to one another. Updated elevation plans shall be submitted to the Planning Division for review in accordance with the Site Plan. Approval by the Planning Division on the elevation specifics for the C and M floor /elevation plans shall be obtained prior to commencement of construction; and 6. Each of the dwelling units shall have decorative motion sensor lights at each garage and main level entrance door. Exterior lighting shall be decorative and automatically controlled. Manufacturer's literature shall be submitted to the Planning Division for review and approval when plan are submitted to the Building Division for plan check; and C:tAmy'ANIAWORD�ReportslCouncil ReporlslCP -785 & TM- 714O91t4.DOC TM -71409 and CP -785 April 6, 2011 Paqe 11 7. Each unit shall be pre -wired for an alarm system, which shall include motion sensor external sighting at all entries /exits and garages; and 8. Any future addition to individual units shall be limited to a patio cover which shall not exceed 25% of the rear yard area and shall meet all zoning code requirements, such as, but not limited to, setbacks from the property lines; and 9. The City is being served by a cable TV franchise awarded to Time Warner Cable. All residential units constructed shall be prewired and made ready for cable TV connections; and 10. Public improvements shall be installed as required by the Engineering Division and County Fire Department; and 11. The Applicant shall comply with all of the conditions of approval as stated in Attachment #5, `Conditions of Approval, TM- 71409, dated March 4, 2011, from the Public Works Department'; and 12. The Applicant shall comply with all of the conditions of approval as stated in Attachment #5, `Conditions of Approval for Subdivisions — Incorporated, dated December 15, 2010 /March 9, 2011 from the Los Angeles County Fire Department that are directly related to the proposed project, except the Stichman Avenue improvements. A written notification or approval plan from the Fire Department must be submitted to the City; and 13. The project shall be constructed according to the most recent Edition of the Uniform Building Code as adopted by the City; and 13. All designs must conform to California Building Code, California Green Building, California Electrical Code, California Plumbing Code, California Mechanical Code, and California Energy Code, and latest adopted City's building ordinance, in effect at the time of building permit application date. 14. The first sheet of the architectural plan shall contain information regarding Green Building Code compliance. The project architect must demonstrate how the design complies with mandatory measures and provide charts, table, worksheets, etc. 15. The following approvals must be obtained prior to applying for building permit: a. Approval from Planning Department b. Approval from Engineering /Public Works Department c. Approval from Fire Department d. Copy of the recorded Tract Map with the County Recorder's Office GAAmyry AKMW0RDNReporlsSCounei1 ReporlslCP -785 & TPA -71409 #4.DOC TM -71409 and CP -785 April 6, 2011 Page 12 16. Three sets of complete plans for architectural, electrical, plumbing and mechanical shall be submitted to the Building Division; and 17. Title -24 energy calculation prepared by a qualified energy consultant shall be submitted to the Building Division. Energy plan sheets shall be included in the plan set; and 18. Two sets of soils reports shall be submitted to the Building Division. If grading permit is required, then a building pad grading certification is required prior to issuing the building permit; and 19. A landscape and irrigation plan must be designed by a certified landscape architect and submitted for review and approval to the Planning Division at the time of the City's acceptance of building construction plans for Plan Check. Once installed, all landscaping must be continually maintained and preserved in accordance with the approved landscape and irrigation plan. No trees shall be removed without first filing an application with the Tree Department and obtaining approval from the Tree Officer; and 20. All landscaping visible from the public right of way shall be automatically irrigated; and 21. A copy of the recorded tract map if required shall be submitted to the Building Division. Tract map must be recorded prior to building permit issuance; and 22. The Applicant is responsible for contacting the city to inquire about and submit all development fees required for this project, which shall be paid at the time a building permit is sought and prior to occupancy. The fees may include, but are not limited to, the following: a. Building permit fees b. Plan check fees c. Planning Department fees d. Engineering 1 Public Works fees e. School fees. f. Fees imposed by other agencies g. Quimby Fee h. Public Art Fee L Traffic Impact Fee j. Flood Control Fee k. Mitigation Fees 23. The Applicant shall be responsible for providing qualifying documentation to the City's Housing Authority for the two (2) low- income units, prior to the issuance of a certificate of occupancy for those two units; and C :1Am7nANIYtWORDtiReportslCouncil Reports\CP -785 & 70.9.71409 #4.00C TM -71409 and CP -785 April 6, 2011 Paae 13 24. The Applicant shall provide a check in the amount of $2,044.00 payable to the Los Angeles County Clerk for the California Department of Fish and Game Fee required for the Mitigated Negative Declaration of Environmental Impact no later than April 7, 2011 (effective date of the City Council approval of the applicable land use entitlements including these conditions of approval) if the Department of Fish and Game has not granted a request for an Exemption; and 25. The Applicant shall comply with all of the mitigation measures as stated in Attachment #9, `Mitigation Monitoring Matrix;' and 26. The Applicant shall comply with all conditions of approval within one (1) year after the date of approval or approval of this Conditional Use Permit shall become null and void and will be subject to revocation pending a hearing by the Planning Commission or the City Council on appeal. Furthermore, any costs associated with the revocation of this conditional use permit shall be paid by the applicant and/or owner; and 27. The applicant shall sign a notarized affidavit within twenty (20) days of the date of this resolution stating that the applicant has read and accepts all of the conditions of approval. ATTACHMENTS #1, Exhibit "A ", dated April 6, 2011 #2, Vicinity Map #3, Property Characteristics Spreadsheet #4, Listing of Mature Trees at the Project Site #5, Conditions of Approval, TM- 71409, dated Department January 4, 2011 from the Public Works #6, Conditions of Approval for Subdivisions — Incorporated, dated December 15, 20101March 9, 2011 from the Los Angeles County Fire Department. #7, E -mail from Claudia Soiza, LA County Fire to Don Cook, Amy Harbin, & David Lopez #8, Environmental Data — Draft Mitigated #9, Mitigation Monitoring Matrix #10, Application Form and Statements #11, Resolution 2011 -007 #12, Withdrawal of Appeal Report Prepared By: Amy L. Harbin, AECP, City Planner CAAmyWP.4 WORMReporislCWn0RemtsTP •785 &TM -71409#4DOC Negative Declaration and Initial Study ATTACHMENT #1 EXHIBIT "A" DATED APRIL 6, 2011 0 W �Z W > _a ' 4 On K > K ia 3� IL m 0W, od �q Kb� LO LUO Ci 10 0 a0 �M M M W 0 II 1 3 a� as3 €�8 =�t �w€ �aa s a�& ___ ---- ---- _ _ ----- ___ ___ ______ .' -_` Fie'dM N01rtbt] O3fl E Ln 4— - F ------- Tl - E s 1 s NOISIA10 ONINN\- 1,,', Nova NifV1GIV11� :4 O �dlo O W >T. 0 In o N i�; V � e r + �nrvanv��ti�a -iaue V � � =- -_ 4 tOZ ti q3A a g 01 1 41 M him "'m V o ,o 8 �d a�x Sul n � ? Sw a < Ll a 0 W �Z W > _a ' 4 On K > K ia 3� IL m 0W, od �q Kb� LO LUO Ci 10 0 a0 �M M M W 0 II 1 3 a� as3 €�8 =�t �w€ �aa s a�& ___ ---- ---- _ _ ----- ___ ___ ______ .' -_` Fie'dM N01rtbt] O3fl E Ln 4— - F ------- Tl - E s 1 s NOISIA10 ONINN\- 1,,', Nova NifV1GIV11� :4 O �dlo O W >T. 0 In o N i�; V � e r + �nrvanv��ti�a -iaue V � � =- -_ 4 tOZ ti q3A a g 01 1 41 M him "'m V K� o ,o 8 �d a�x Sul n � ? 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V O N �z w I II jj a O� o rlr r r 0 5 O N .c r I -j (L w m @ � z i aaalia ATTACHMENT #4 MATURE TREE LISTING AT THE PROJECT SITE N u W i 0 a Q w a W LU H CQ G U. 0 0 H J a w w 0 W O �w w W in ire iv d- co in cri ao 0 W SOW pS2 ix (o ° o � d It It T� c°Q a W ~ w w co .0 ¢ .� 0 �w E 1 n E p E ; 2 ,g c� W W LLI C. CL Z cu cu c G1.. ID �- cZ CL T cif RT tOj U ­5 -5 U ro Z 'u� O UJ ado- Cq mIt LO Co r--00 CF) CL V �N. 0 U ATTACHMENT #5 CONDITIONS OF APPROVAL, TM- 71409, DATED MARCH 8, 2011 FROM THE PUBLIC WORKS DEPARTMENT CITY OF BALDWIN PARK - CONDITIONS OF APPROVAL. -; s+ (TENTATIVE) PROJECT: TM 71449 Date: March 8, 2011 3346, 3354, 3352 & 3354 Vineland Ave REQUIRED? Y1=S k0 COMPLIED I COMMENTS SECTION A - GENERAL REQUIREMENTS I Public Works a) Adhere to State of California Subdivision Map Act ✓ b) Final Map ✓ Based on field survey Closure Sheets Centerline ties Boundary monuments Dedications, Offers of Dedication, Easements Dedicate full-width Improved Street and cul-de -sac to meet City Standards (see attached) as shown on Tentative Tract Map # 71409 submitted on 2122111. Utility Easement As required by utility companies c) prior to Final Map approval, must have all designs and plans in Section E ✓ approved by the City or relevant agency _ d) Prior to Final Map Approval, must complete all conditioned off -site ✓ Must complete all oft -sites or deposit improvements or enter Into a Subdivision Agreement satisfactory to the City a cash band Engineer which would guarantee full completion of all public improvements. e) Meet Los Angeles County l=ire Department Access Requirements f) Meet Los Angeles County Fire Department Water Flow Requirements ✓ g) All contractors I developers must adhere to the City's C &D Ordinance, and ✓ obtain clearance for C &D on every construction permit. h) Final Title Report I Guarantee, must be submitted and updated to within 10 ✓ days of Final Map approval SECTION B - STUDIES REQUIRED 1 Traffic Impact Study ✓ Provide warrants for stop controls on ` 'Street A' and Vineland Ave. 2 Hydrology Study ✓ a) Submit a SWPPP to the State Water Quality Control Board b) Submit a Notice of Intent (NOI) and a SUSUP Evaluation Fonn to the Engineering Divislon for review and approval. 3 Utility Availability I Sewer Capacity/ Readiness -to -serve ✓ Requires willingness to serve from all utilities SECTION C - ON SITE IMPROVEMENTS REQUIRED 1 Demolition ✓ Demo all Interfering structures prior to Final Map 2 Grading ✓ Drainage system will be required for the proposed tract 3 Grading Certification ✓ Entire Site. 4 Construct on -site pavement, minimum 3 -inch AC on 4 inch CAB or 6 -inch PCC ✓ Required as part of the on compacted native soil or 4 -inch PCC per soils report GradingiDrainage Plan and prior to Certificate of Occupancy. 5 Driveway ✓ Required to meet City standards. Master Conditions or Approval Rev 03 -08 -11 Page 1 of 4 CITY OF BALDWIN PARK CONDITIONS OF APPROVAL (TENTATIVE) PROJECT: TM 71449 Date: March 8, 2011 3346, 3350, 3352 & 3354 Vineland - Ave REQUIRED? YES NO. COMPLIEDICOMMENTS SECTION D - OFF SITE IMPROVEMENTS REQUIRED 1 Utilities - Each parcel is required to have separate utilities — a) Water b) Electrical G) Gas d) Telephone, Cable e) Storm Drain, Catch Basins, CuWHs f) Sanitary Sewer 2 Street Improvements a) Roadway Improvements b) Curb & Gutter (dg) c) Curb Only d) Drive Approaches e) Wheel Chair Ramps f) Cross - Gutters g) Sidewalk h) Landscaped Medians 1) Street Trees 1) Street Lights k) Tragic Signals 1) Street Striping m) Street Signage ✓ Underground from Vineland Ave into Land Development property. Connection or service Connection or service Connection or service Connection or service Connection or service Connection or service ✓ - - — — _ Provide street improvements on "Street A" as proposed on Tentative TM dated 2122111. Repave upto the edge of gutter on west -side of Vineland Ave fronting the new development. If warranted, install stop control and paint stop bars. install street 1sweepIng signs SECTION E - PLANS REQUIRED 1 Site Plan - Show Existing (Must show sufficient Information beyond the property limits to appropriately propose and design improvements) a) Property lines, building(s) orstructure(s), grades, contours, tiow lines, etc. b) AdJacent public Improvements (sidewalk, curb& gutter, parkways, trees, streetlights, hydrants, street pavement, cross gutters, wheel chair ramps, etc.) c) Adjacent underground & overhead utilities (gas, sewer, water, storm drains, catch basins, powerpoles, communication lines) 2 Site plan - Show Proposed: a) Property lines, demolition limits, proposed removals b) Buildings /structures (w1 approximate square footages), grades, contours, flowlines, etc c) Public improvements Interfacing with project (sidewalk, drive approaches, curb &gutte , parkways, trees, streetlights, hydrants) d) Utility connections for each property and/or building fs) e) Sufficient detail to characterize proposed land development project 3 Grading or Drainage Plan, Post Construction BMP's 4 Erosion Plan and/or Construction BMP's 5 Storm Water Mitigation Plan ✓ ✓ ✓ ✓ ✓ Matter Cond"Rions of Approval Rev oMf 11 Page 2 of 4 .., CITY OF BAI.DWIN PARK CONDITIONS OF APPROVAL. (TENTATIVE) PROJECT: TM 71409 Date: March 8, 2011 3348, 3350, 3352 & 3354 Vineland Ave - REQUIRED? YSS NO - COMPLIEC ICOMMENTS 6 SUSMP Plan - - 7 Sewer Plan 8 Utility Plan a) Underground all utilities to each unitlbuilding b) Relocate interfering underground utilities c) Provide electrical power service d) Provide Sewer Lateral to property e) Separate sewer connection for each building f) Cap off existing sewer connection that will no longer be used g) Provide Water service to each proposed parcel h) Separate water service for each building or separate ownership 1) Replace existing old /substandard water service J) Install backflow device for domestic watedfandscaps Irrigation, certified testing k) Upgrade existing substandard hydrant(s) 1) Install new hydrant per Water Company Standard m) SaflsfyFire Department fire Row requirements $ Street Plan a) Remove existing driveway approach that will no longer be used. Replace depressed curb & gutter b) Construct PCC driveway approach 6-Inches thick per City Standard c) Construct wheel chairramp per City Standard d) R &R broken concrete sidewalk adjacent to property e) R &R broken curb/gutter adjacent to property f) R &R roadway pavement section & street improvements as noted. Pavement section requires approval by City Engineer g) install street lights h) Provide channelization or striping plan for the roadway pavement improvements 1) Plant parkway trees per City Standard and City Master Tree Plan, 38 -Inch box minimum (24-inch box tree allowed Hparkway is irrigated) )) Construct tree wells per City Standard with tree grates (commercial areas) ✓ As determined by SUSh4P evaluation form (see attachment for further details). ✓ Provide mainline extension from Vlneland Ave and 'Street A' to Land Development properties. ✓ if required by Fire Department If required by Fire Department ✓ Provide curb radius per "Greenbook" standard for the entrance to 'Street A" to accommodate ingress and egress traffic (may affect property lines). ✓ As needed. ✓ Two wheel chair ramps on Vineland Avenue. ✓ As needed. ✓ As needed. ✓ Show on plan haw paving on Vineland Ave and "Street A" is proposed. ✓ ✓ On Vineland Avenue. ✓ Approximately 14 trees (2 on Vineland Ave and 12 on "Street A "). ✓ SECTION F - PERMITS REQUIRED A permit from Public Works is required for all offsite Improvements 1 Demolition ✓ 2 Construction & Demolition Debris Permit ✓ 3 General Construction Activity Storm Water Permit (GCASWP) ✓ 4 Grading or Drainage ✓ 5 Utility Permits from each utility owner ✓ }.taster Conditions of Approval Rev D3 -08 -11 Page $ of 4 o ' 1 m F CITY OF BALDWIN PARK CONDITIONS OF APPROVAL (TENTATIVE) PROJECT: TM 71409 Date: March 8, 2011 3346, 3350, 3352 & 3354 Vineland Ave REQUIRED? YES NO COMPLIED ICOMMNTS 6 Sewer Connection Permit (city owned sewer system) ✓ Will need to also pay for Sewer Capital Fees (see Fees Section) 7 Excavation permit from the City for all utility installations in the Public ROW ✓ 8 Construction Permit for Off -S €te Improvements (street improvements) ✓ SECTION G FEES & ASSESSMENTS REQUIRED see attached fee schedules - subject to change by City council action. Fee charged will be the effective fee at the time of fee payment If off -site improvements are not bonded for, payment for permits is required prior to Final Map recordation. If off -site Improvements are bonded for, payment for permits Is not reouired prior to Final Map recordation. 1 Plan Checks ✓ a) Pay Final Map fee ✓ See Public Works fee schedule - (attached) . b) Pay Grading Plan Check fee (fee based on import 1 export - must submit quantity estimate) ✓ See Public Works fee schedule (attached) c) Pay Drainage Plan Check Fee d) Pay Erosion Control Plan Check Fee ✓ See Public Works fee schedule (attached) e) Pay Storm Water Mitigation Plan Check Fee ✓ _ _ See Public Works fee schedule (attached) $ Pay Sewer Plan Check fee (fee based on materials cost - must submit cost ✓ -_ See Public Works fee schedule estimate of sewer improvements material) � -_ _ (attached) 9) Pay Plan Check fees for Off -Site 1 Public Improvements (fee based on cost - ✓ See Public Works fee schedule must submit cost estimate of public Improvements) (attached) 2 Permits ✓ a) Pay for Construction & Demolition Debris Permit ✓ See Public Works fee schedule (attached) b) Pay for Grading 1 Drainage Permit 1 On -Site Improvements to PW ✓ See Public Works fee schedule (attached) c) Pay for Excavation Permit I Off -Sites to PW (for utilities) ✓ See Public Works fee schedule (attached) d) Pay for Sewer Permit & Inspection ✓ See Public Works fee schedule (attached) e) Pay for Construction Permit 1 Off -Site Street Improvements to PW ✓ See Public Works fee schedule (attached) 3 Assessments a) Speclal Assessments ✓ b) Sewer Connection Fees ✓ County of Los Angeles fee c) Pay sewer capital facility charge ✓ See Public Works fee schedule (attached) 4 Subdivision Agreement ✓ a) Provide performance bond ✓ If offslte improvements are not cam fete Drior to Final Map. ✓ If offslte improvements are not b) Provide labor and material bond complete prior to Final Map. Compiled by: __j•� �� Approved by: David Lopez for dwin IWIII i Galvez Master Conditions of Approval Rev 03-08-11 Page 4 of 4 t: - - ARTERIAL STREETS 1408-ARTERIgL STREETS IL L HILLSIDE S T REETS , MDR HIGHkY-CL6SS 1 7' xny COLLECTOR- STREET I irderstcuorts wilt, 01 H LLSIDE COLLECTOR STREt- width her MOjor liioh.oys the lot t!, so' me in Quarter Milt streets one. T determined 5 shcv'n hN parentheses s6ouid' m provides, svmf cireoL. ded, OS F by Lf,Doj, uulr2in9 0-5londoro Flat(! StCfiDr,, W_t F o?5, INMTFR1AL COLLECTOR STREET For LW in imustriol vrevs to onsist the tiol, eli>cal trucI. troffic within iro,, arev t. 0 cl*4 mt )/,QOR HIGHWAY -CUSS If curL, rrLprr, ruclus qn*riol streets. A I. is reQuired. L�DOT ho-- Dejersnined that duo, !efl lutr, Jones ore requ,red, the larder widths shown L in P""th"e" S6011 be Provided, u0rlin 0 S,unocrd Ftore :,t:tion. P p 10 r SECONDARY HIGHWAY TRANS ITION4LQ�7EKISIDNIS m�esimriotee kiv)or Highw1j). (ojois-1 or 11) or 0 SeMrdDry Fiijhwo), cjosz�eS OnDlhet peSTriotecl orttriol airoel one ti,4A Charities ir. designDiton D 0 �treej of lesser slamDrd widji,�, the street' Of 4rsstr slonoord width moll In wio.ned Section to tine width of on both B;005 irOrn t" Inlet- ioptred jr, v Sjj)heore ;7 the. higher dtNiphoti0h On ,of! Section, es s and lope to provide On OrOcr�' tronsKron. hown, Le) OF P. ' �2 '--�-7 '� /11`�-,- 0-- cun P.L _,;L -7 --3D) Nmen S iDPIS rhal' be rn""WC`d angle Point to onpit p6in'. STANDARD FIARE SECTION' ( PODn Vie, ALLEYS —2z-*L- - -T �;TNMARD TURNING ARE:A (PiDn view) 2S' L- .1' AVIMMUL0 TURNING AREA (Pion Vew) tl'D7--' Dimensions BLJREA4l OF 20' rort. - ------------------- - ri V HILLSID-- SIRE - HILLSIDE STREE-T UWTm rn rq LOCAL sTRE -T f1`06ittv on one sine ony) �rnerciaf 0116 Multiple rtsie- c 0-iOoi T*Odri, I POrk-Ovt and JUI�_ t 'ev miQeodkE shall' Ue requited. iI <i' �J, INVJ5TR14LI- : LOCAL STREET Fofps:e jr, incivs1ricif ore Ds. A 351 cA return 1`00ivg 4 required. t %1W1W W-11,6t *171 DIP sk '501-5, ore sfi c>rt to nntCiDT streets. Where inlWA01 vrotatrion system It W*0ai:1 the pol*w!y on one sidg, n"- :y 1-r- reduced it, a f"t. SERVICE ROAD Far rse on o6joinirilp Majo., or sem.- ol)869hwcyz, except that the larger Wi4ft shorn in poremilie,ep sholt, be PrO&Dd in multiple; resiotAjial toner. S'TMDA D CFt0S-q-SECTtDK- CjJT-COtzN p E S FOR 91:" INTERSEMN (Pion View) shown hereor. Ore not to vc.lt. rm-r OMI-W IN =v[KAATlol; — — Lint. '-Lose- m Line fl ACCES-S'ROADWAY C0,113710w (Unthed to A 6wellinc units, d t: maximum length of 30:) feet p1jdje Street 011by) STANDARD WALKWAY GRDEZ - SEG71DN For fire truck JnCt. no Obsirtittlan IrRM V SrkaTl be fteil within :a it of UrD. Dri—street 1p ShDlI be prohibited. E D'P;Lf+WELS OF 7pMScORT1,70N 1,141) CrTY PJAJJ)h-� i 113 1 -Py OF r LOS V,'X--rS STANDARD STREET DJVZNSjCjqs 5TkNDAfD PL W 0 C 77; NS 1p, D• OrN c�Tvnkl- A-PRDea-- bATr )L 'Wit M NU r Py- D--' py AO OP TED 1!KrjC;Ci0 WD:). N5-v-�-, 5 2 F TAM '5,7 T I Dr 2 SHEE 'Fij-'S STANDARD P�-AN ON Far-p to, !?E?? L 1. Ci 1A,enc/ 2. Project Frame 3. -1�ameTTitleofPrc)jectEvaluatc)r 4. Date of Evaluation 5. Name of Project Applicant 6. Approximate Project Start Bate L 7. PrOieGt Location I 8. Will original line and -grade disturbed? L�l - XfVjII-D6ffJnB1 purpose of -the Projectbe 'rnaintaine!d?, C i �Io e n c PJ_C e Fo. --t�ameF, -7: �11�1 r_4_._Da`te­of E�-VIfimfinr, 10 .'kWha'twas -the -prevjojjs_ use? 10.­ hat waterbpdy �krill the p L-oJe ct gain ? 11- is — -thp- PT,9j ect JO bated -in -or ;adjacent to �an�E5A7 112-1f project -is located Describe my'hat etivironmentai c7iaractedstic, malt es t--an _ESA` gpd -vtiher� 4 0 or-atEi - Telative -, 61fie pro eb1.;, added 'h t 2i s, 2-5-s -specs C7TTn0r_1JDT a _!��d 14 ha t_ Ak_ I I :'U 01 Th a I Utz! i. Determining Qualifying Projects Subjedt<D SUSMP Requirements Generally, SUSMIP-applicable projects are tbse that are listed under one of the designated categories. To determine if the Proposed pro�at is subject to SUSIVP requirements, complete the following evaluation based on your understanding of it. Type or write `x" for applicable project categories, 10 plus Home Subdivision: Any subdivisl Fi developed for 10 or more single-family or Mufti -famfly dv,,elling units. 1 acre Industrial/Commercial Development Any commercial development that creates at least 43,560 square feet of impermeable ma, including, parking areas. • Restaurant: A stand-alone facill, ,that Fselisp�>repared foods and drinks for consumption, including stationary lunch counters and re!n_—,hment stands selling prepared foods and drinks for immediate consumption (SIC code5� 12 Only). • Automotive Repair Shop: Any tacifitf thal is typed by any of the following Standard Industrial Classification (SIC) codes: 5013,501 -4,5541, 7352-7504, Retail Gasoline Outlet: any • faojlj -ngagedir-, selling gasoline and lubricating Single-family Hillside Residence: Any hiUd� single--family new development located in an area with known erosive soil conditions, Vh ere grading is contemplated on any natural slope that is 25% or greater. • Parking Lot: Any impervious land area Or W1 fty used for the temporary parking or storage Of motor vehicles used personally for busjn.-s� or for commerce with as lot size Of 5,000 square feet or more, or with 25 or more parking spaces. Redevel-opment: Dn any already developed site, any of the foregoing subject categories that results in the creation or addition oil at least 5,000 square feet T Of impervious surface that does not disturb original line and grade or is a rr-iiainteriance project, if "no," to all of the above, the project IS N10-1 SUBJECT TO STANfDARD URBAN STORM VVATER N41TIGAT)ON, MEASURES. No fudi�er evaluation is necessary. However, if "yes,' to the any of the above, th LDroilect is SULlec! 10 susmlp requirements. H. Determining Appropriate SUSIMP Measures Once the project has been determined to be SUS MIP applicable, the ne >d step is to determine what level of best management practices (" Bh(1Ps`J a re needed to mitigate past - construction runoff to prevent an adverse impact on receiving water qua lit,. The level of BK/iiPs will depend on the type of subject develapmentlredevelopment (see Tier I; II, and 111 B10P requirements). All subject development and redevelopment prcajects should comply yvith the requirements listed below, if applicable. i. Maintain Peak Runoff Discharge Rate . Applies: Yes ❑ No ❑ Peal; storm water runoff, discharge . rates shall not exceed pre - development levels for deveiopments where an imreased peak storm Waiter discharge rate may result in an i ncreased r>otential for downstream erosion. This means that the post - development runoff coefficient ( °C' value) cannot be higher than the pre - development runoff coefflai ent. Only applies if the completed project disclra r-ges runoff into an unlined conveyance. ii. Storm Drain System Stenciling and Apples to all SUSIJP- applicable projects. The stencil Signage contairns a brief statement that prohibits the dumping of Applies: Yes ❑ Iqo ❑ improp• er materials into the stormwater Conveyance systen . Graphical icons, either illustrating anti- dumping syrnb Is or images of receiving water fauna, are effecive supplements to the anti - dumping message, ❑ M storm drain inlets and catch basins must be slenciled with prohibitive language (such as: "NO DJ 1NPII \1G — DRAINS TO OCEAN") any /or graphical imms to discourage illegal dumping, ❑ Sg ns and prohibitive language and /or graphical irons discouraging illegal dumping must be posted abng channels and creeks. ❑ Leg; ibility of stencils and signs must be maintained. iii. Outdoor Material Storage Area Where proposed project plans or activities call for Design outdo r areas for storage or use of materials that may Applies: Yes ❑ No ❑ coni b ute pollutants to the stormwater conveyance system , the following structural BlViiPs are required: rJ L?aterials storey outdoors must be: (i) placed in an en�_—losure such as, but not limited to, a cabinet, shad, or similar structure that prevents contact with I run oft or spillage to the storm water conveyance 5Ystem; or () protected by secondary containment sire ciures such as berms, dikes, or curbs. 1 iii. OUTdDor Material Storage Area 1 E5 ine! storage area must be ;laved and suillciantly Design (continued) Applies: Yes ❑ No ❑ iv. Trash Storage Area Design Applies: Yes ❑ l�fo ❑ tm penVious to contain leaks and spills. E] Where feasible, storage area should have a roof or awning to minimize collection of storm water within the secondary containment area. A corn pion trash storage area refers to an area tivhere a trash receptacle or receptacles. are located for use by more than one household or dwelling unit as a repository for ha usehold /connmercial wastes.. it also applies to cornmeercial facilities at the City's discretion. Loose trash and de—bris can be -easily transported by the forces of water (Dr vAnd into nearby storm drain inlets, channels, and/or creeks. All common trash container areas must meelthe following requirements: 10 ira sh container areas. must have drainage from adjoining roofs and.pavement diverted around the are a(s). 2 Trash container areas must be screened or vialled to prevent Off -site transport of trash. v. Protect Slopes and Channels if applicable project plans must include BI��iPs consistent with b(--@] code and ordinance to decrease the potential Applies: Yes ❑ h!o D of slopEDs and/or channels from eroding and impacting stormv✓ater runoff: ❑ Ca rnvey runoff safely from the tops of slopes and sta bl#ize disturbed, slopes. !J Sta bjHze permanent channel crossings. ❑ Vegetate slopes with native or drought tolerant vegetation. ED IPstall energy dissipaters, such as riprap, at the outlets of new storm drains, culverts, conduits, or channels that enter unlined channels in accordance vAth applicable specifications to minimize erosion. vi. Proof of Post - Construction L' Improper maintenance is one of the (�aintenance of Structural B[►�Ps most common tea sons for water quality/ controls to not function as Applies: Yes ❑ No ❑ d signed or to fail entirely. it is Important to Consider who will be responsible for maintenance of a permanent BlAip, and what equipment is required to Perform the maintenance properly. As part of project review, if a project applicant has included (or 4'nl1 be required to inc #ude) structural BiJps in project plans, Permittee staff will require that the applicant provide verification of maintenance I e attached model). 0 J i. i4 -Pius Horne Sub - division: Any subdivisionbt being developed for 10 -plus single - family or multi- family homes. Basic BlvlPs Sara, as Tier I requirements specified above. List kpplicable BMPs: Z 1 Acre inclust:rial /Commercial Development: P ny industrial commercial development that creates at least 43,560 square feet of impermeable area, including parking areas. Such developments include, but are not limited to, hospitals, laboratories, medical facilities, education institutions, recreational facilities, plant nurseries, car vvashracllities, recreational facilities, mini /shopping malls, hotels, office buildings, public warehouses, bush_ ss parks, and light industrial complexes. Loading & Unloading Dock Area Design (if applicable) Applies: Yes ❑ No [D Repair & € liainten,ance Bay Design (if applicable) Z La adinglunloading dock areas have the potential for materia€ spills to be quickly transported to the stormwater conveyance system, To minirnke this potential, the follov,,ing design criteria are required: G Cover loading dock areas or design drainage to minimize run -on and runoff of stormy, ater. 0 Mr-ect connections to storm drains from depressed biding docks (truck wells) are prohibited. J Gil and grease, solvents, car battery acid, no €ant a r a gasoline from the repair /maintenance bads can n'aativehr impact stormwater if allowed to come into 1 M Applies, Yes ❑ No D contact with stormwater runoff. Thereiore, design pl ans for repair bays must include the following: Vehicle /Equipment Wash areas Design (if applicable) Applies: Yes ❑_ No ❑ © Ise hirle /equipment washinglsteam Cleaning has the potential to contribute metals, oil and grease, solvents, phosphates, and suspended solids to the stcrmwater conveyance'.system... To alleviate this problem, consider including in the project plans an ar-ea for washing /steam cleaning of vehicles and equipment. If such. an area is included in the site design, it must meet the following: ❑ This area must be .. self- contained covered, eq uipped with a clarfier, or. other pretreatment fa cility, and properly connected to a sanitary sevver. 3. Restaurant: a stand -alone facillty that sells p-'a pared foods and drinks for consumption, including stationary lunch counters and refreshment stands selling prepared foods and drinks for immediate consumption -- SIC code 5812 only). i. Equipment & Accessory Wash Area H Eq uipment/accessory washing /steam cleaning has Design the potential to contribute oil and grease, solvents, ph osphates, and suspended solids to the Applies: Yes El lJo ❑ stormwater conveyance system. Include in project plains a designated area for the washinglsteam d_�aning of equipment and accessories. The area mist meet the following: r self- contained, equipped with a grease trap, and properly connected to a sanitary sewer If located outdoors, the area must be covered, Paved, equipped with secondary containment, and connected to the sanitary sewer Reta11 Gas Station: any facility engaged in selling gasoline and lubricating oils, i. f=ueling Area Design Fueling areas have the potential to contribut., oil and grease, solvents, car battery acid, coolant and gasoline Applies; Yes E) loo ❑ to the stormwater" conveyance )anc„ system, The project plansrnust include the following BlOps; E5 Wh ire feasible, fuel dispensing areas should be Covered with an overhanging roof structure or ran opy. The canopy's minimum dimensions must be equal to or greater than the area within the grade break. The canopy must not drain onto the fuel dspensing area, and the canopy downspouts mast bs routed to prevent drainage across the tueiino ii. Vehicle & Equipment Wash Area Design (if applicable) Applies: Yes ❑ Iqa ❑ aroma. ❑ Fuel dispensing areas must be paved v�Jith portland ce rnent concrete (or equivalent smooth impervious surface), and the use of asphalt concrete shall be prohibited. . of Th e el dispensing area must have a 2 °/t to 4 °,t, slap° to prevent ponding, and must be separated fro rn1 the rest of the site by -a grade break that Prevents run -on . of. stormv��Rter to the extent pry cticable. 0 At a minimum, the -- concrete -fuel. dispensing area rrlu st extend 6.5 feet (2.0 meters) from the corner of ea (--h fuel dispenser, or the length at.which the hose and nozzle assembly may be operated plus 1 foot (D. 3 meter), whichever is less. S?, me as requirement 3, 43,560 ind ustrial /commercial development. 5. Auto Repair Facility: any facility that is typed by any of the following Standard industrial Classification (SIC) codes: 5013, 5094, 5541, 7352 -7534. Susie facilities include auto repair, body, and parts shops. i. Fuel Area Design Fj Sa r-ne as for retail gas station, Applies: Yes El No ❑ 1 ii," Loading/Unloading Dock Area Design (if applicable) Applies: Yes ❑ iqo ❑ iif. Repair /miaintenance Bay Design (if applicable) /� plies: Yes ❑ fro ❑ IV. Vehicle & Equipment (Nash Area Design (if applicable) es: Yes ❑ No ❑ ❑ Sar-ne as requirement #1, 1 acre cornmerc'al development. ❑ Same as requirement #2, 1 acre commercial development. ❑ Sartre as requirement #3, 1 acre commercial development. fi. Sinale Family (hillside Residence: Any hillside single-family new f with known erosive soil conditions where 9 �' development elopment located rn an area or greater. grading is contemplated on any natural slope that is 25 %, ---vi vt Nja ivatura) areas Appiies: ),,es ❑ 1 \0 ❑ il.Protect SIo,7es and Channels Same a 10-pius home sub - division. Same as ^J I home sub- di1,ision. 0 lies: Yes ❑ Igo ❑ . 5,000 square fAet Parking Lot: Any impervious land area or facility used for the temporary parking or storage of motor vehicles used personally for business or for commerce with a lo# size of 5.400 square feet or more, or with 25 or more parking spaces. i. Reduce oil, grease, metals Applies: Yes ❑p Igo ❑ Redevelopment Projects: more of impervious area. impervious area, BMPs onl area. Zj Landscape to the e> ient practical ED Er- -nploy infiltration /treatment controls (if necessary), Any of the foregoing project categories that adds at 5,000 square feet or If additional irnpeNic> us area is less than 50% of the predevelopment apply to the new are a. If more than 50 %, BMPs v,411 apply to the entire i, Minimize impenfious area Applies: Yes ❑ f�o ❑ Comments Landscape to the extent practical. Employ infiltrationitreatmant controls (if necessary). 0 This tier requires post - construction structural controls based on ro ect e. ll o , e Pity has discretion to allow the applicant to select from a menu of treatment structural control s in terms of mechanical treatment (non- infiltration ) and infiltration controls. Mechanical controls generically include catch insert filters, storm water interceptors, and vortex separation systems. Infiltration controls include retention /detention basins (with some improvements to qualify as storm water quality, controls), vegetative swales, trenches, etc.). Notes: ^HlB I ''A" General wnaineerina Fees Non- Corstruction) Pepraduction Costs Sepia {arty Size) - Photo copy prints (24" X, 18" & 24" x 36 ") Final Eiap photo copy '8'i; Y. 11" or Encroachment Lang Closure —1Jb Street Cuts • Per Occurrence Monthly Pe rn it • Annual Permit °Approved Raad Closure (If Public Convenieno� Dictates) All Uttliiy permits for excavation or. street cuffs in the QV's dght-of -way or in the City's future rioht -of -way as determined by the Ci t-y's General -Kan. shall be required o; Utiiibl companies E loving and Load Regulations armit filing and processing fee for J'Am/ing Load or Or•_-�r -Sized Vehicle (over width, height,- orveeight) per occurrance Overhead Structures-(i.e. scaffolding) Verification of Sewer Connection Due Test (permittee to provide dye) Signs in the Right -of ;Way Street Name Change Application Directional Signs Directional Sions — Private E \1ew signs shall be changed Upan renewal ct tvvo yea °p eriod Graf rtti Abatement Processing Hold - Harmless Agreement for private PrO�� rill Penalties Work Commenced Prior to Permit Issuance If any work is cornmencdd on the public's right- of- wayWj-'Lhout a permit, the Perms tee rr ,_,st Obtain an - a ler -th -i act perm, it. if EIS de te, r t fined traf the wo,-P, vves an emergency in nature and it is 2DY=N;ed by the Director of Public Vtirorks, then the after -the -;act permilfzzae will be charged as a regular pe IF ii fee. ��.SCITtrs; U•. $41-00/each additioral print $ "17 �j f3fJ'. $650 / dad, X55 ea BOO ea. 5200 ea or bid cosl-I 1 50ro 1',5DO S2,5DO or tv,,D ye ars •v$23 DI oubla the Tagil Fes Land Dsveiopment I Subdivision Land Development 1 Subdivision Tentative Parcel.Map Tentaiive Tract IViap (First Ten Lots or Uniis) (Lots or Units 11 -25) ado (Lots or Units 26- 50).add Site Plan Reatiew Parcel 1diap (Final 1�1,ap) Tract leap (r=ival Wrap) Easement Deed' Easement Checking* Monument inspection 1� Verification that the City Map is consistent with conditions bf tentative approval VQrification that City Grant of Waiver and- Certmcat ---ot Cornpiiance are consistent with'conditions of tentative approval Agreement andlor ]rnpmvement Security Extension of Time for Improvement Agreement Fourth Submittal of Originals &/or Prints Sb,fth Submittal of Originals Wor Prints, additional Eighth Submittal of Originals Wor Prints E.-Hach Subsequent Submittal, additional Extension of Time for F=inal flap Six Months One Year Recordation Fees First Sheet Second Sheet and all Subsequent Sheets S3, 700 4,500 S50 1 Lot or Unit 5301 Lot or Unit s2, 500 $3,D00 -+ 751parcel X3,500 � 7 � /lot S500 $500 SIDD per monument /lain, $500 S'+00 ' >400 - S�SD•ea MO per latter i , 300 51,300 ;1 , 300 5275 $ 55D at $B $3 ea Certificate of Correction S1 ,2D0 Certificate of Compliance �2, 000 Street Vacation' £2,00D Covenant and Agreement $750 Lot Line Adjustment 63,000 IViISCelianeDUS Documents *The Tee for these items includes only the review of the lecal description and the research assoclaied with the particular case. However, if the City provides ti le legal d eS%r 1pti0n — add $150 to the fee indicated. �.xpedite K/iiaplPlan Check 1 11? times the fee For items not covered in the Fee Schedule a minimum of one (1) hour will be charged at the minimum hourly rate of $50 Sewer Connection Fees Connection Fees by Lcs Angeles County ;sanitation District Paae2 of 8 a UL� U; LJ i�f \U C,!'f. �(-it L_ , k �lEEr,IhrC i J City o; Baldwti n Park Budding & Safety Division Plan Check f Desian Review - Onsite lmnrov,_--rnents The toliOWino- fees are separate fFOM and in addiiio 1 to any ee3s uiarded by the D S Div. Grading and Excalratlon Plan Check; Yardage so to 100 CY V 101 to 1,000 CY 1,001 to 10,000 C1' 10,Do1 to 100,000 CY Over 1001,000 CY f=ourth Submittal and each Subsequent Submittal for Grading, Drainage and Improvement Plan Checks Base Ar oufi t- $300 minirTu rn 5300 EDIr-- r 51,020 9D per S1,830 - JOD per 52,730 147 per Volume in Cy 1,00 1.000 10,000 100,000 25% of fns Original Plan Check Fee �:xceedinc- CY 100 1,000 10,000 100,007 Sewer Plan Plan Checking fee is included in the fee for Plan Chec ;D-f Sewer anchor Utility Plan under 0ffsiie Improvements Drainage Plan Plan Checking rpe is included in the fee for Plan ChectQf Grading & Excavation Plan, 'r a Grading ana Excavation Plan is required, else the following may app,Y -: One (1) lot to three (3} lots t=our (4) lots or morecs0 Permit & Inspection Few will also apply (100% of the P�rj Check; Fee) Erosion Plan Less than One Acre One gore but -less than 5 Acres Permit &. Inspection Fee will also apply (100% or' the P 'Dr; Check Fey) pa D e 3 $100 X300 SCHEDULE. OF FEES AND CHARGES - EIS! G1NEERING i=EirS Plan Check I Design Review - Dffsite Improvements Improvement Plans 1 Street Improvements A fee shall be charged at the time of plan submittal in the amount set forth below. Improvement Valuation Plan Check Pee $0-999 $37 few $1 GOt} — 9,99a $175 + 1't °/° >; (Valuation over 1,000) $10,000 — 49,91p9 $1,165-1 8% r (Valuation over ;0,000) $50,000 -- 99,999 $1,355+ 4% x (Valuation over 50,000) $ 1 00,000 — 9995,999� %6,305+ 2% x (Valuation over 100,000) $1,000,000 and over $24,365+ 3.5% (Valuation over 3,000,000) Basis of Valuation The follovving tables provide a basis of valuation io determine plan check fees for off -site improvements. The basis of valuation is a reference, and costs for labo r- may change from time to time with some correlation' to unit pricing related to construction costs. Street improvements - Valuation Note: In no event shall the minimum permit fee be less than $375.00. Curb only 1 $36 I.f. + concrete cost .Rolled Curb r $ 421'J. + concrete cost Cross Gutter i $40 1.f. + concrete cost Curl, and Gutter $42 I.f. + concrete cost Parkway Landscaping $3 sq. ii. +materials cost Sidewalk (4" P.C.C.) $10 sq, ft. +- concrete cost Drive Approach (6" P.C.C.) $12 so. ft. +.concrete cost Crushed Aggreg ate, Base $2.50 sq. ft + material cost Asphalt Pavement Less than 4" thick $3 sq.-ft. + asphalt cost More than 4" thick $4 sq. ft: + asphalt cost Wheel&,air Ramp (4" P.C.C.) $3,500 ea + concrete cost Mainilne Sewer Installation: 12" 0 V.C.P. $75 I.f. + material cost 8 110 V.C.P. $70 I.f. + material cost 6 "0 V.C.P. $50 I.f_ + material cast (Manhole $3,500 or bid cost + 115% Storm Drain Improvements - Valuation Note: In no evenf shall the minimum permit fee be less than $375. Construction of New Catch Basin C.b., Transition $4,500 ea. or :mid + 15% .Structure or k4anhole $3,000 ea. or Bid + 15% hhodification of "Existing C.B. or M.H. $50 I.f. or Bid + 15% Drain Pipe /Roof Drain $800 ea. or Bid + 15% Parkway Drain $250 I.f. or Bid _ 15° Storm Drain Mainline (RCP) or $1150 l.f. or Bid + 15% Storm Drain Laferal (FRCP) lac 4 of €f\C.:. €1 \1G FE EE Plan Check 1 Design Review - OiTSfte improvements (cont) Traffic improvements - Valuation Striping or Lane line kliarking $0.25 U. i etieringl.';rrovr 125 ea i:Qd Curb $100 7 I0 /#t_ Sir?el Narne Signs (2) & Pest S'.50 eh 0 Traffic Regulatory Sign $250 �o Traffic Sidi gals ,S20,000+ Bid Cost Traffic Control Plan Chock li done separately Tr orn other street improvements Other Improvements - Valuation Street L iaht Street Tree Installation 15 Gallon 24" Box 3E" Box pace 5 d S $35) + $75 per hour 5500 + Bid,Cost $300 $900 - Tree Cost 51,200 - Tree Cost SCHEDULE OF FE-ES AND CHARGES - ElgGIMEFPllN)G i=E "ES Permit and Instaection Fees — Onsite Grading and excavation Permit & Ir SDeciion CY s0 to 100 CY 101 to 1,000 CY 1 ,001 to 10,000 CY 10,001 to 100,000 CY Over 100,000 CY Base /-mount X300 Minimum $300 + 60 per $1,020 + 90 per $1,330+ 100 per $2,730+ 100 per Volume in CY 100 1,000 10,000 100,000 Exceeding CY 1DID 1,00D 10,DD0 1a0,D00 Drainage Permit & Inspection fee is included in the fee for Permit & Inspection of Grading & E>:cavation Plan, if a Grading and Excavation Plan is required, else the followring may apply:. One (1) lot to three (3) lots $200 Four (4) lots or more $1000 This fee is in addition to applicable Plan Check Fees Erosion Less than One acre - $ 130 One acre but less than s acres $400 This fee is in addition to .applicable Plan Check Fees Re- inspection Fee 3'' and each subsequent Inspection S90 Permits generally require a minimum of 3 inspections: 15S as an initial site meeting with cohtractor; meeting to inspect removals, forms, and prep woit; and a —or" inSpeCtiDn to final Work. Utlllt),, Pipeline, Foundation, and other Underground work require a e inspection to cover bedding, bad,15111, and Dorn,paction wort;. This fee is for a 3f6 cumulative inspection beyond the minimum for the permit. Permit and Insr)ectioon Fees - Offsite Permit & Inspection fee shall be 100% of the Plan Check Fee Unless a specified fee is indicated in Perm, it & Inspection l=ees belovv Re- inspection ree 3" and each subsequent Inspection $90 Permits generally - require a minimum of 3 inspections: 1S` as an initial site meeting with contrack)r, 2 "d meeting to inspect removals, forms, and prep work; and a 3rd inspect €Dn to final work. Unlit}', Pipeline, Foundation, and -other Underground work require a 4�' inspection to cover bedding, b36,1-ill, and compaction work, This fee is for a 3""' cumulative inspection beyond the minimum for the permit. a ^ n i UC G v l SCIM t7U L E OF FEES AN]D Ci 1,4RGES - EI`IC�, E NEEE IIgG Utility Permits - Pian Check + Permit a -nd Ins paction Fees Utility Permits Plan Check Fee Permit & Inspection Fee Trench Length Up to 50' Idiinimum S50 Min 1,100j if, City does A.C. constructcost)' Vjin 4130, jr Utility Cg. does A.C. 51' to 250' 4;50 50.30 Lf. > 50' 5150 S,0160l.f. > 50' 2511' to 11 ,000' 20 $0.210 Lf, > 250' X220 01501.1. > 250' over 1,000' 1185 = S0. 10 11 > 1,000' $4'401 S0;40 1.t. > 1,000' i 'Up to 200 s.f. add additional -$0.00 s.f. for paving to bn performed.. by tl e Cit)f. City to perform the peeing unless otherwise directed by the Direcior of ,Public Works NOT Fees applicable to wort; performed by both open trench and /orbd.ring rnethoes of installation. Non - Trench Work Up to 100 5.f• I0inimurn s3Q.O0 Min $1100, if Cii?t does A.C. construptD s-,)* Min $125, r Utility Co. does k.C. Over 100 s:f. S30 1 $0.40 s.f. > 100.S'.f. Pavement Restoration Utility Cuts sz,.5b is refundable if wort; performed by Pemltiee Permittee is required to do pavement restoration. Sewer (plan check & permit-inspection) Sewer Saddle (Sy Los Angeles Count), DPtfil) Sewer Connection Permit Fen residential Commercial &. Industrial $150 - $1,50 s.f. > 100 5500 ea or bid cosl1 150/o $1001 dweiiing unit S50 / dwelling unit over 10 units 52001 unit 5100 / unit over 10 units The above f Yes apply to new Subdivisions where Plan C heck 1 Permit & Inspection Teas are separately paid for a new sewer mainline extension. Above fees ap ply to the sewer lateral installed for each uric rectangular lot depth, 100 ft or less ectanpudar lot depth, more than 100 fi )rreoular lot, frontage 60 ft or lass Is egular iol, Tentage greater than 50 ii EX-;sting Late, a3 to be utilized by properly owner(s) 5800 par lot SSQO _ $0.01 s.f. over 104 ft of depth P S80C or - $480 7 $0.08 1 s.f. for the lot area in inxcess of 6,000 s,f, (w iici ever is greater) 5800 . S0,08 / s.f. For the lot area in excess of 6,000 s.i. S200.00 1 Each SCHEDULE OF FEES AND CHARGEE S - E14GiINEHRING FEES Special Permits – Plan Check _ Permit and Insr)ection Fees Ministerial Projects Per Flour Rate Director of Public Works 35.00 �.ssistant Director ` -'O.DD associate Director 0.00 Assistant Engineer $55.00 Inspector 150.00 Technician X50.00 clerical fiS.DD Traffic EnginAer Contrad+ I5 °a Operations Supervisor x$0.00 i11aintenance Worker $50.00 Louipment Overtime (Minimum of 4 Hrs) Weekdays 1 r- X, Weekends and Holidays 2Y, Materials & Supplies Cost + Cfnrm Wafer Nri#inatinn flan f hQr_it -i � rmii & 113SnPriinn Ft?as jSinaJe Family Horne 5 -50 Residential dweliino units - T � — F!70, $720 1 acre or moreindustriallcommercial Rroiett .$665 Industrial/ ommercial less than 1 acre $300 Auto Repair or Gasoline Station $400. Restu.:rar�t - 5300 il'=''arksin .lots=less than 5,000 sq. ft.- $300 f 0utdacr handlino or storace of materials - _ ._ L' C &D Materials Management Integrated Waste Management l=ees Application Processing Demolition Phase - Source Separated Recycling 1 st review $300 2nd and each subsequent review $75 Using mixed box program through franchise hauler N'D char oa Construction Phase Source Separated Recycling 1st review $300 2nd and each subsequent review Sfc Using mixed box program through franchise hauler Nocharoe Final P,eview V11 approved applicant ge–gerated plan Included 'in Fes above Utilizing Mixed So>: Proaram Demolition phase + construction $100 Construction p'r,zse $100 C&D l;iaterials h4anagemenf - Re roof project involving tear-[)'11 S75 pane 8 01 8 ATTACHMENT #6 CONDITIONS OF APPROVAL FOR SUBDIVISIONS - INCORPORATED, DATED DECEMBER 15,201 O/MARCH 9, 2011 FROM THE LOS ANGELES COUNTY FIRE DEPARTMENT of LOS COUNTY OF LOS ANGELES Pine FIRE DEPARTMENT f ,,���" 5823 Riekenbacker Road aFpgR�e� Commerce, California 90040 CONDITIONS OF APPROVAL FOR SUBDIVISIONS - INCORPORATED Subdivision No: Tract 71409 Map Date 12 -15 -2010 C.U.P. City Baldwin Park ❑ FIRE DEPARTMENT HOLD on the tentative map shall remain until verification from the Los Angeles County Fire Dept. Planning Section is received, stating adequacy of sen ice, Contact (323) 881 -2404. ® Access shall comply with Section 503 of the Fire Code, which requires all weather access. All weather access may require paving. ® Fire Department Access shall be extended to within 150 feet distance of any exterior portion of all structures. ® Where driveways extend further than 150 feet and are of single access design, turnarounds suitable for fire protection equipment use shall be provided and shown on the final map. Turnarounds shall be designed, constructed and maintained to insure there integrity for Fire Department use. Where topography dictates, turnarounds shall be provided for driveways that extend over 150 feet in length. ® Private driveways shall be indicated on the final map as "Private Driveway and Firelane" with the widtlis clearly depicted and shall be maintained in accordance with the Fire Code. All required fire hydrants shall be installed, tested and accepted prior to construction. ® Vehicular access must be provided and maintained serviceable throughout construction to all required fire hydrants. All required fire hydrants shall be installed, tested and accepted prior to construction. ❑ This property is located within the area described by the Fire Department as "Very High Fire Hazard Severity Zone" (formerly Fire Zone 4). A "Fuel Modification Plan" shall be submitted and approved prior to final map clearance.(Contact Fuel Modification Unit, Fire Station #32, 605 North Angeleno Avenue, Azusa, CA 91702 -2904, Phone (626) 969 -5205, for details). ® Provide Fire Department or City approved street signs and building access numbers prior to occupancy. ❑ Additional fire protection systems shall be installed in lieu of suitable access and/or fire protection water. ❑ Tie final concept map, which has been submitted to this department for review, has fulfilled the conditions of approval recommended by this department for access only. ❑ These conditions shall be secured by a C.U.P. and/or Covenant and Agreement approved by the County of Los Angeles Fire Department prior to final map clearance, ❑ The Fire Department, Land Development Unit has no additional requirements for this division of land at this time. Additional Fire Department requirements will be required when this land is further subdivided and/or during the building permit process. Comments: THIS PROJECT IS NOT CLEARED BY THE FIRE DEPARTMENT FOR PUBLIC HEARING See Page #3. INSPECTOR Claudia SoizaAi Land Form 266 9101 X DATE 03 -09 -2010 Unit— Fire Prevention.Division — (323) 890 -4243, Fax (323) 89 0�783 a R z mil �€ flan Of Ws a� k UF Subdivision No: Tract 71409 Revised COUNTY OF LOS ANGELES FIRE DEPARTMENT 5823 Rickenbacker Road Commerce, California 90040 WATER SYSTEM REQUIREMENTS -- INCORPORATED Map Date 12 -15 -2010 City Baldwin Park ® Provide water mains, fire hydrants and fire flows as required by the County of Los Angeles Fire Department, for all land shown on map which shall be recorded. ® The required fire flow for public fire hydrants at this location is 1250 gallons per minute at 20 psi for a duration of 2 hours, over and above maximum daily domestic demand. 1 Hydrant(s) flowing simultaneously may be used to achieve the required fire flow. ❑ The required fire flow for private on -site hydrants is gallons per minute at 20 psi. Each private on -site hydrant must be capable of flowing gallons per minute at 20 psi with two hydrants flowing simultaneously, one of which must be the furthest from the public water source. ❑ Fire hydrant requirements are as follows: Install 1 public fire hydrant(s). Upgrade / Verify existing Public fire hydrant(s). Install private otr -site fire hydrant(s). ® All hydrants shall measure 6 "x 4 "x 2 -1 /2" brass or bronze, conforming to current AWWA standard C503 or approved equal. All on -site hydrants shall be installed a minimum of 25' feet from a stntcture or protected by a two (2) hour rated firewall. ® Location: As per map on file with the office. ® Other location. *SE of Vineland Ave. by proposed driveway. ® All required fire hydrants shall be installed, tested and accepted or bonded for prior to Final Map approval. Vehicular access shall be provided and maintained serviceable throughout construction. ❑ The County of Los Angeles Fire Department is not setting requirements for water mains, fire hydrants and fire flows as a condition of approval for this division of land as presently zoned and/or submitted. ® Additional water system requirements will be required when this land is further subdivided and/or during the building permit process. ® Hydrants and fire flows are adequate to meet current Fire Department requirements. MAR ❑ Fire hydrant upgrade is not necessary, if existing hydrant(s) meet(s) fire flow requirements. Submit original water availability form to our office. Pt , SUBMIT COMPLETED (ORIGINAL ONLY) FM FLOW AVAILABILITY FORM TO THIS OFFICE FOR REVIEW. „ COMMENTS: Per Valley County Water Distric, Water Purveyor, the existing public ,fire „hydrant at the intersection of Merced Ave. and Vineland Ave. meets the current Fire Department requirements. All hydrants shall be installed in conformance with Title 20, County of Los Angeles Government Code and County of Los Angeles Fire Code, or appropriate City regulations. This shall include minimum six -inch diameter mains. Arrangements to meet these requirements must be made with the water purveyor serving the area By Inspector Claudia S ' a , Date 03 -09 -2011 Land Development Unit -- Fire Prevention Division — (323) 890 -4243, Fax (323) 890 -9783 3 COUNTY OF LOS ANGELES FIRE DEPARTMENT 5823 Rickenbacker Road Conumce, California 90040 SUBDIVISION, WATER AND ACCESS REQUIREMENTS ADDITIONAL PAGE SUBDIVISION NO. 118Gt 71409 PAGE NO. 3 THIS PROJECT IS NOT CLEARED FOR PUBLIC HEARING BY THE FIRE DEPARTMENT. THE FIRE DEPARTMENT RECOMMEDS DENIAL OF THE SUBMITTED TENTATIVE MAP UNTIL THE FOLLOWING IMPROVEMENTS ARE COMPLETED TO THE TENTATIVE MAP AND RESUBMITTED FOR REVIEW AND APPROVAL. Dead -end fire apparatus access roads in excess of a 150 feet in length sliall be provided with an approved area for turning around the fire apparatus. (IFC 503.2.5). Stichman Ave. shall provide a Fire Department approved tumarround of a cul -de -sac desigp. Ctrl -de -sac designs shall provide a minimum turning radius of 32' on center line. Indicate compliance on the tentative map and resubmit for review and approval. Submit 3 sets of the water improvement plans prior clearance of the tentative Map. An original Fire Flow Availability form, Form 195 shall be submitted to our office for review and approval after the installation of the new public fire hydrant. By Inspector: Claudia Date: 03 -09 -2011 Development Unit — Fire Prevention Division — (323) 890 -4243, Fax (323) 890-4169 it,�; �� ri , n ATTACHMENT #7 E -MAIL FROM CLAUDIA SOIZA, LA COUNTY FIRE DEPARTMENT TO DON COOK, AMY HARE I N & DAVID LOPEZ Page 1 of l Amy Harbin From: Soiza, Claudia [CSoiza @fire.lacounty.gov] Sent: Thursday, March 10, 2011 3:02 PM To: kahotec @aol.com Cc. Amy Harbin; David Lopez -- Subject: RE: Vineland Mr.Cook, To provide clarification with regards to the Fire Department's recommendation of a cul -de -sac on Stichman Ave. our department reviews projects while also considering impacts to adjoining properties. Our recommendation to the City is one of notification and the final decision shall be made by either City staff or the City Council members. Please contact me if you have further questions that I may assist you with. _ Respectfully, Claudia Soiza 323 - 8904240 From: kahotec @aol.com [mailto:kahotec @aol.com] Sent: Thursday, March 10, 2011 1:31 PM To: Soiza, Claudia Subject: Vineland Can you send me the reference that requires me to improve a street that I am not using in my development? How do I get the Council to decide if they want a cul de sac or not on Stichman if you are telling them THE PROJECT IS NOT CLEARED FOR PUBLIC HEARING BY THE FIRE DEPARTMENT? The City Council can only decide matters at public hearings. The 32" radius cul de sac on Stichman would touch the street improvements inside the new street. 3/30/2011 Page 1 of 1 Amy Harbin From: kahotec@aol,com _ _ _- Sent: Thursday, March =10r- 2011 V21 PM To: Amy Harbin - Subject: Re: Comments from -F 4_D pt. -- Claudia and I have been talking grid sgje mailed me her commenls.kWe are trying to workout the catch 22. Fire wants -a cul de -sac; but4he- City -Council does not-have to agree with their =request since the property owners made if clear to=me that they want nothing on "their "street. The problem is the Council can't agree to the project withno_cul de sac = without a public hearing and fire does not want a public hearing without a cul de sac. We are requesting that you submit the CEQA so that clock can start, we continue moving forward and I will continue to work with fire.:. We can',pull the project the day of the meeting if we have to but we cannot get back the time lost on the CEQA. t_ L - - -- -Original Message._ -- - From: Amy Harbin <AHarbin @baldwin park. com> To: Crgarretcook <crgarretcook @aol.com >; kahotee <kahotec @aol.com> Cc: Marc Castagnola <MCastagnola @baldwinpark.com> Sent: Thu, Mar 10, 2011 1:11 pm Subject: Comments from Fire Dept. Hi Craig and Don, Attached are the comments from the LA County Fire Department. Please note item #1 on page ##3. Claudia is talking about the Stichman dead end. This is a big item that needs to be addressed prior to moving forward with the public hearing for this project. Since the turn - around on Stichman Ave. is a very significant issue the Fire Dept is requiring, it would not be prudent to move forward with the public hearings and the caveat/condition `that the applicant shall meet all LA County Fire Department comments on the project`. Let me know if you have any questions. Amy Amy L. Harbin, AICP City Planner City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011, ext. 475 (626) 813 -5261 (Main) (626) 962 -2625 (fax) AHarbin@baldwint)ark.com www.baldwinraark.com - - - -- Original. Message---- - From: OceCopier @Enginerring [mailto:OceCopier@Enginerrina,) Sent: Thursday, March 10, 2011 2:55 AM To: Amy Harbin Subject: Message from 75BW -1 3/30/2011 ATTACHMENT #8 ENVIRONMENTAL DATA - DRAFT MITIGATED NEGATIVE DECLARATION AND INITIAL STUDY � CITY OF BALDWIN PARK BALD NEGATIVE DECLARATION WIN P - A - R - I< DATE: March 4, 2011 APPLICANT: DC Corporation TYPE OF PERMIT: Conditional Use Permit and Tentative Tract Map FILE NO.: CP -785 and TM -79409 LOCATION OF PROJECT: 3346 -3354 Vineland Avenue; Los Angeles County Assessor's Numbers 8555 -021 -050 and 8555 -021 -051 DESRIPTION OF PROJECT: A request for a conditional use permit for a density bonus with a housing incentive agreement pursuant to Section 153.531 of the City's Municipal Code and State Law, and a tentative tract map to subdivide two (2) lots into fifteen (15) lots, pursuant to Section 152.07 of the city's Municipal Code. It is the opinion of the ❑ El Zoning Administrator Planning Commission City Council Other that, upon review of the project, it has determined that the project will not have a significant effect upon the environment. Mitigation Measures ❑x are attached ❑ are not required J (Signat re) City Planner (Title) Date(s) of Public Notice: Posting at three (3) locations: Los Angeles County Clerk's Office (Norwalk), X City Hall, Ester Snyder Community Center, and Barnes Park on March 17, 2011 Posting of the properties X Written notice to affected property owners, March 28, 2011 C:V4�NIMORMCEQAWeg DecslGP -785 and 7P,9.71409,doc R1, INITIAL STUDY ENVIRONMENTAL CHECKLIST FORM P'A'R K 1. Project Title: CP -785 and TM -71409 2. Lead agency name and address: City of Baldwin Park Planning Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 813 -5261 3.- Contact person and phone number: Amy L. Harbin, AICP, City Planner 4. Project location: 3346 -3354 Vineland Avenue Assessor's Parcel Numbers 8555 -021 -050 and 8555 -021 -051 5. Project sponsor's name and address: D.C. Corporation Attention: David Cook 1773 West San Bernardino Road, # B -42 West Covina, CA 91791 6. General Plan Designation: Single - Family Residential 7. Zoning: R -1, Single - Family Residential 8. Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation, Attach additional sheets if necessary.) The project involves two properties totaling approximately 2.39 acres gross and 1.45 acres net. One property has a single dwelling unit which contains 3- bedrooms and 2- bathrooms and the other property has two dwelling units with a total of 5- bedrooms and 2- bathrooms. The City's HdL System indicates that the existing dwelling units were constructed in 1914 and 1932. All structures located on the properties will be demolished and cleared. According to the Applicant's submitted information the properties have several areas of dense brush and trees. The rear of the properties abuts Big Dalton Wash. The Applicant is proposing a Tentative Tract Map to subdivide the two (2) lots into a total of fifteen (15) lots, with all fifteen (15) lots having access from a new cul -de -sac street off of Vineland Avenue. The proposed street right -of- way is to be sixty (60) feet wide and will incorporate a sidewalk and parkway, CP -785 and TM -71409 February, 2011 which is consistent with the existing Vineland Avenue right -of -way. The overall radius of the proposed public right -of -way cul -de -sac for this new street will be a minimum of 44 feet. The Applicant is proposing five (5) different floor plans each containing four (4) bedrooms and between 2,5 and 3 bathrooms. All of the dwelling units are two (2) stories and have an attached two (2) car garage. Livable floor area ranges between 1,444 and 2,253 square feet with garage floor areas between 430 and 463 square feet. Total floor areas for the units range between 1,894 and 2,716 square feet. Each property will have countable private open space areas ranging between 200 and 1,400 square feet. Proposed lot sizes range between 3,357 and 4,792 square feet. A variety of elevations are provided for the dwelling units which utilize a variety of materials, including stucco, stucco popouts, slate rock, wood shutters, and wrought iron elements. Each of the front yards will be landscaped. At the current allowable density for this project, the applicant is allowed to construct a maximum of twelve (12) dwelling units. However, since the Applicant is requesting a conditional use permit for a density bonus, an additional four (4) dwelling units over and above the maximum allowable density are permitted for a total of sixteen (16) dwelling units. Instead, the Applicant is choosing to construct fifteen (15) dwelling units. Of the fifteen (15) dwelling units, one (1) of the dwelling units will be reserved for families of low income. Because of the density bonus for the affordable units, the project will have several deviations from the existing Municipal Code's minimum requirements such as lot size, lot width, countable private open space, and setbacks. These types of deviations are consistent with density bonus projects for affordable dwelling units. 9. Surrounding land uses and setting: Briefly describe the project's surroundings: Baldwin Park was incorporated in 1956 and is located approximately 17 miles east of downtown Los Angeles. The intersection of the 1 -10 (San Bernardino) and the 1 -605 (San Gabriel River) Freeways lie near the southwest corner of the 6.8 square mile city. Although Baldwin Park is predominantly a residential bedroom community, recent efforts have placed a greater emphasis on promoting commercial and industrial land uses. However the City is almost at built -out, focusing efforts on the redevelopment of land especially within close proximity to the freeway. According to the most recent Census information available (2000), Baldwin Park has approximately 75,837 persons. This is more than double the population in 1960. Baldwin Park is a working class Hispanic community ^T — Revised April 2010 CP -785 and TM -71409 February, 2011 although between the 1990 Census and 2000 Census the City experienced an increase in its Asian population. Furthermore, the City has a considerably larger than average household size that the County average suggesting increased pressure on the City's housing stock, recreational facilities, and the provision of services. The proposed project is situated within an established residential neighborhood that is developed primarily with single-family residential dwelling units. 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) The Planning Commission, or the City Council on appeal, will approve the conditional use permit and tentative tract map that are necessary for this project. The Housing Division will approve the applicants for the designated affordable homes within the project. No other public agencies are required to approve this project. Revised April 2010 City ofBaldwn Par); ADDRESS: 3346 -3354 'Vineland Avenue N 311,0E to Scale CP -785 and TM -71409 February, 2019 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors least one impact that is following pages: ❑ Aesthetics ❑ Biological Resources checked below would be potentially affected by this project, involving at i "Potentially Significant Impact" as indicated by the checklist on the ❑ Agriculture and Forestry Resources ❑ Cultural resources ❑ Greenhouse Gas Emissions ❑ Hazard & Hazardous Materials ❑ Land Use 1 Planning ❑ Population I Housing ❑ Transportation 1 Traffic ❑ Mineral Resources ❑ Public Services ❑ Utilities 1 Service Systems DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: ❑ Air Quality ❑ Geology 1 Soils ❑ Hydrology 1 Water Quality ❑ Noise ❑ Recreation ❑ Mandatory Findings of Significance I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, Q there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. Sig I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMAPCT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 4u4 Revised April 2010 CP -785 and TM -71409 February, 2011 The explanation of each issue should identify: a) The significance criteria or threshold, if any, used to evaluate each question; and b) The mitigation measure identified, if any, to reduce the impact to less than significance. [.AESTHETICS Would the Potentially Less Than Significant With Less Than Significant No Impact project: Significant Impact Mitigation Impact Incorporated a) Have a substantial adverse effect on a scenic vista? b) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? c) Substantially degrade the existing visual character or quality of the site and its surroundings? d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? I(a) No Impact. The proposed project will not have an adverse impact on a scenic vista or result in the obstruction of any scenic views. I(b) No Impact. The proposed project will not result in the damage or destruction of scenic resources or historical buildings. 1(c) No Impact. This project will not substantially degrade the existing visual character and quality of the City of Baldwin Park. Through the Design Review process, the project has been reviewed to ensure that the single - family dwellings and associated improvements are aesthetically pleasing and complimentary. No mechanical equipment will be open to public view. Furthermore, the project is compatible with the surrounding adjacent properties which are also zoned and developed as single - family residential and consistent with the Design Guidelines developed by the City for this type of development. I(d) Less than Significant Impact. Although the project will introduce new sources of light in the area (exterior building lighting, street lighting, internally lit address numbers), these sources of illumination are not anticipated to be significant. Any proposed lighting shall be shielded and directed downward to prevent spillover lighting onto adjacent properties. Revised April 2010 CP -785 and TM -71409 February, 2011 II(a) No Impact. The proposed project will not convert any type of farmland to a nonagricultural use. Revised April 2010 Less Than II. AGRICULTURE AND FORESTRY Potentially Significant Less Than No RESOURCES Significant impact With Mitigation Significant Impact Impact Incorporated In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model (1997) prepared by the California Dept. of Conservation as an optional model to use in assessing impacts on agriculture and farmland. In determining whether impacts to forest resources, including timberland, are significant environmental effects, lead agencies may refer to information compiled by the California Department of Forestry and Fire Protection regarding the state's inventory of forest land, including the Forest and Range Assessment Project and the f=orest Legacy Assessment project; and forest carbon measurement methodology provided in Forest Protocols adopted by the California Air Resource Board. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non - agricultural use? b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? c) Conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220 (g)), timberland (as defined by Public Resources Code section [� 4526), or timberland zoned Timberland Production (as defined by Government Code section 61104(g))? d) Results in loss of forest land or conversion of forest land to non - forest use? e) Involve other changes in the existing environment which, due to their location or nature, could result in conversion of Farmland, to [✓� non - agricultural use or conversion of forest land to non - forest? II(a) No Impact. The proposed project will not convert any type of farmland to a nonagricultural use. Revised April 2010 CP -785 and TM -71409 February, 2011 II(b) No Impact. The proposed project will not conflict with zoning for agricultural use or a Williamson Act Contract, as there are no agricultural zones within the City, II(c) No Impact. The project will not result in the conversion of farmland to non agricultural uses. II(d) No Impact. The proposed project will not result in the loss of forest land or the conversion of forest land to a non - forest use. II(e) No Impact. The proposed project will not result in changes due to their location or nature which could result in the conversion of farm land or forest to either a non - farmland or non - forest use in the future. ill. AIR QUALITY Potentially Less Than Significant With Less Than Significant No Significant Mitigation Impact Impact Impact Incorporated Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable air quality plan? b) Violate any air quality standard or contribute substantially to an existing or [✓� projected air quality violation? c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air [v� quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant concentrations? e) Create objectionable odors affecting a substantial number of people? III(a) No Impact. The proposed project does not conflict with any applicable air quality plan. The City of Baldwin Park is located within the South Coast Air Basin, which is a non - attainment area for selective. pollutants. Air pollution is a regional problem. Pollution levels in Baldwin Park are a result of not only local emissions, but also of those throughout the region. lll(b) No Impact. The project will not result in a cumulative net increase of pollutants for which the region is in non - attainment. III(c) Less Than Significant Impact with Mitigation Incorporation. The proposed project will not result in a cumulatively considerable net increase of any criteria Revised April 2010 CP -785 and TM-71409 February, 2011 pollutant for which the region is in non - attainment. The Southern California Association of Governments and the South Coast Air Quality Management District have adopted a South Coast Air Quality Management Plan ( SCAQMP). The proposed project is consistent with that plan and will not have a significant impact upon air quality. However, there will be temporary increases in air pollutant emissions during the construction phase. Construction dust and air pollution, however, will be reduced to a less than significant level with mitigation measures. Mitigation Measures: Measures to reduce temporary air pollution include the following: Mitigation Measure III(c) -1: That the applicant shalt adhere to the SCAQMD Rule 403 insuring the clean up construction related dirt: on approach routes to the site. Mitigation Measure 111(c)-2: Watering techniques shall "be em 'ployed to partially mitigate the impact of construction generated dust particles. Mitigation Measure 1110 -3: Maintenance and servicing of construction equipment shall be conducted to minimize exhaust emissions. Mitigation Measure_I_flLc) -4; Construction activities shall be halted during Stage 1 and Stage 2 smog alerts. 111(d) Less Than Significant Impact, Although the project will generate additional vehicular traffic in the area and on the project site itself, it is not anticipated that substantial pollutant concentrations will result, which might significantly affect nearby sensitive receptors (existing residences located to the north, south and west of the project site). 111(e) No Impact. The proposed project will not create objectionable odors affecting a substantial number of people. Revised April 2010 Less Than Potentially Significant Less Than No IV. BIOLOGICAL RESOURCES Significant With Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive or special status species in local or [✓� regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, [� policies, regulations, or by the California Department of Fish and Game or U.S. Fish Revised April 2010 CP -785 and TM -71409 February, 2011 IV(a) No Impact. The project will not have any effect on any species identified by the California Department of Fish and Game or the US Fish and Wildlife Service. IV(b) No Impact. The project will not have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in any local or regional plans, policies regulations or by the California Department of Fish and game or by the U.S. Fish and Wildlife Service. IV(c) No Impact. The project will not have a substantial effect on federally protected wetlands as defined by Section 404 of the Clean Water Act. There are no federally protected wetlands within the City of Baldwin Park. IV(d) No Impact. The project will not interfere with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites as the City of Baldwin Park is within an urbanized area and not within five (5) miles of a wildlife corridor. IV(e) Less Than Significant with Mitigation Incorporated. The proposed project will involve the removal of Dine (9) mature trees as defined by the City's Tree Regulations contained in Sections 153.565 through 153.575 of the City's Revised April 2010 Less Than Potentially Significant Less Than . No IV. BIOLOGICAL RESOURCES Significant With S_ ignificant impact Impact Mitigation Impact Incorporated and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or [� migratory wildlife corridors, or impede the use of native wildlife nurser sites? e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? IV(a) No Impact. The project will not have any effect on any species identified by the California Department of Fish and Game or the US Fish and Wildlife Service. IV(b) No Impact. The project will not have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in any local or regional plans, policies regulations or by the California Department of Fish and game or by the U.S. Fish and Wildlife Service. IV(c) No Impact. The project will not have a substantial effect on federally protected wetlands as defined by Section 404 of the Clean Water Act. There are no federally protected wetlands within the City of Baldwin Park. IV(d) No Impact. The project will not interfere with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites as the City of Baldwin Park is within an urbanized area and not within five (5) miles of a wildlife corridor. IV(e) Less Than Significant with Mitigation Incorporated. The proposed project will involve the removal of Dine (9) mature trees as defined by the City's Tree Regulations contained in Sections 153.565 through 153.575 of the City's Revised April 2010 CP -785 and TM -71409 February, 2011 Municipal Code. The proposed removal of trees is in conflict with the City's Tree Regulations (Ordinance 1336). The table below lists the nine (9) trees that will be removed from the project site. The Developer will have to make application with the Tree Department to officially remove the trees prior to demolition. The impact from the removal of the trees will be mitigated with the introduction of new, drought- tolerant tree species that will be incorporated as a part of the project. IV(e) -1 Mitigation Measure: Developer shall provide at a minimum twenty (20) trees that are a minimum (24" or 36" box) in size. Trees shall be of a drought - tolerant variety and compliment the overall landscaping theme of the development project. The ultimate number of trees provided, in addition to their size and species, will be determined during the plan check phase of the project. IV(f) No Impact. TI adopted habitat local, regional of not indicate any proposal. ie project proposal will not conflict with any provisions of an conservation plan, natural community conservation plan or any state habitat conservation plan, as the City's General plan does of the referenced plans which could be affected by the project Common Tree Name Botanical Tree Name Approximate Height of Tree Diameter of Tree 1. Cham aca Michelia Champaca Alba 60' 35" 2. Jacaranda Jacaranda mimosifolia 70' 25" 3. Jacaranda Jacaranda mimosifolia 70` 22" 4. Jacaranda Jacaranda mimosifolia 50' 14" 5. Japanese Pine Pinus thunber ii 45' 18" 6. California Pepper Schinos molle 45` 45" 7. Walnut Ju lans regal 40' 33" 8. Walnut Ju lans regal 60` 38" 9. Walnut Ju lans regal 60' 40" The Developer will have to make application with the Tree Department to officially remove the trees prior to demolition. The impact from the removal of the trees will be mitigated with the introduction of new, drought- tolerant tree species that will be incorporated as a part of the project. IV(e) -1 Mitigation Measure: Developer shall provide at a minimum twenty (20) trees that are a minimum (24" or 36" box) in size. Trees shall be of a drought - tolerant variety and compliment the overall landscaping theme of the development project. The ultimate number of trees provided, in addition to their size and species, will be determined during the plan check phase of the project. IV(f) No Impact. TI adopted habitat local, regional of not indicate any proposal. ie project proposal will not conflict with any provisions of an conservation plan, natural community conservation plan or any state habitat conservation plan, as the City's General plan does of the referenced plans which could be affected by the project Revised April 2010 Less Than Potentially Significant Less Than No V. CULTURAL RESOURCES Significant With Significant Impact Impact Mitigation Impact Incorporation Would the project: a) Cause a substantial adverse change in the significance of a historical resource as defined �✓ in Section 15064.5? b) Cause a substantial adverse change in the significance of an archaeological resource [� pursuant to Section 15064.5? c) Directly or indirectly destroy a unique paleontological resource or site or unique Revised April 2010 CP -785 and TM -71409 February, 2011 V(a) No Impact. The project will not cause a substantial adverse 'change in the significance of a historical resource. V(b) No Impact. The project will not cause a substantial adverse change in the significance of an archaeological resource. V(c) No Impact. The project will not directly or indirectly destroy a unique paleontological resource or geological feature. V(d) No Impact. The project is not expected to disturb any human remains. The City of Baldwin Park does not have any cemeteries. Less Than Potentially Significant Less Than No V. CULTURAL RESOURCES Significant With Significant Impact Impact Mitigation Impact Incorporation geological feature? d) Disturb any human remains, including those interred outside of formal cemeteries? [J� V(a) No Impact. The project will not cause a substantial adverse 'change in the significance of a historical resource. V(b) No Impact. The project will not cause a substantial adverse change in the significance of an archaeological resource. V(c) No Impact. The project will not directly or indirectly destroy a unique paleontological resource or geological feature. V(d) No Impact. The project is not expected to disturb any human remains. The City of Baldwin Park does not have any cemeteries. Revised Apri12010 Less Than Potentially Significant Less Than No VI. GEOLOGY AND SOILS Significant with Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Expose people or structures to potential substantial adverse effects, including [J� the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on [J� other substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. fl) Strong seismic ground shaking? iii) Seismic - related ground failure, including liquefaction? iv) Landslides? b) Result in substantial soil erosion or the Q loss of topsoil? c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result ]✓ in on or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? Revised Apri12010 CP -785 and TM- 71409 February, 2011 VI (a) No Impact. The proposed project will not expose people or structures to potential substantial adverse effects involving the rupture of a known earthquake fault. According to the City's General Plan, there are no active faults within the City of Baldwin Park, therefore no Alquist- Priolo Special Study Zones are within the City. Although there are no active faults within the City of Baldwin Park, there are several major faults surrounding the City that have the potential for causing major damage; however, the occurrence of direct ground rupture is not likely according to the City's General Plan. Potential for this type of activity is similar throughout Southern California and no unique or unusual risk is posed by the proposed project. According to the Seismic Hazard Zones Map dated 3199 from the State Department of Geology and Mines, the project area is not within a liquefaction zone. VI (b) Less Than Significant Impact, Approval of this project will facilitate construction of fifteen (15) single - family dwelling units, which will involve disruption and compaction of affected soils. Construction may also result in over covering of the soil. A soils report will be required to be submitted for review and approval by the Engineering Division prior to the preparation of a grading plan. The grading plan will also be required to be reviewed and approved by the City Engineer prior to approval of any development of the site, and will include site - specific grading conditions to address the disruption of soils caused by grading activities. Increased erosion of soil may occur during the construction of the project, however, because the development will be built in its entirety, exposure of topsoils will be for a limited period of time only. In addition, the site is relatively flat, greatly reducing the erosion potential of the site. In the long term, soil erosion will be reduced, as those areas of the site, which are vacant, will be covered with structures, parking and driveway facilities, or be landscaped. Revised April 2010 Less Than Potentially Significant Less Than No Vi. GEOLOGY AND SOILS Significant With . Significant Impact Impact Mitigation Impact Incorporated d) Be located on expansive soil, as defined in Table 18 -1 -B of the Uniform Building Code (1994), creating substantial risk to life or property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the dis osal of waste water? VI (a) No Impact. The proposed project will not expose people or structures to potential substantial adverse effects involving the rupture of a known earthquake fault. According to the City's General Plan, there are no active faults within the City of Baldwin Park, therefore no Alquist- Priolo Special Study Zones are within the City. Although there are no active faults within the City of Baldwin Park, there are several major faults surrounding the City that have the potential for causing major damage; however, the occurrence of direct ground rupture is not likely according to the City's General Plan. Potential for this type of activity is similar throughout Southern California and no unique or unusual risk is posed by the proposed project. According to the Seismic Hazard Zones Map dated 3199 from the State Department of Geology and Mines, the project area is not within a liquefaction zone. VI (b) Less Than Significant Impact, Approval of this project will facilitate construction of fifteen (15) single - family dwelling units, which will involve disruption and compaction of affected soils. Construction may also result in over covering of the soil. A soils report will be required to be submitted for review and approval by the Engineering Division prior to the preparation of a grading plan. The grading plan will also be required to be reviewed and approved by the City Engineer prior to approval of any development of the site, and will include site - specific grading conditions to address the disruption of soils caused by grading activities. Increased erosion of soil may occur during the construction of the project, however, because the development will be built in its entirety, exposure of topsoils will be for a limited period of time only. In addition, the site is relatively flat, greatly reducing the erosion potential of the site. In the long term, soil erosion will be reduced, as those areas of the site, which are vacant, will be covered with structures, parking and driveway facilities, or be landscaped. Revised April 2010 CP -785 and TM -71409 February, 2011 VI(c) No Impact. The City is not located on a geological unit or soil that is unstable and could result in landslide, spreading liquefaction or collapse according to the Seismic Hazards Zone Map dated March 25, 1999 from the State Geologists Office. VI(d) No Impact. The City and the project area are located on a very low to very low expansive soil as defined in Table 18 -1 -B of the UBC (1997). Therefore the project will not create any risk to life or property. VI(e) No Impact. The proposed project's location does have sewers available for the disposal of wastewater. Furthermore, the soils at the proposed location can adequately support the use of the sewers. VII(a) No Impact. It is anticipated the project will generate negligible potential sources of Greenhouse Gas (GHG) Emissions through both direct and indirect activities including construction activities, landscape maintenance, natural gas usage, mobile source emissions, direct electricity usage, indirect electricity usage through the transport and use of water and indirect emissions from solid waste disposal. The General Plan currently allows for a density in the R -1, Single - Family Residential Zone of 8.7 dwelling units per acre (Baldwin Park 2020 General Plan), or twelve (12) dwelling units. The project proposes fifteen (15) dwelling units, which is a net increase in the density of approximately twenty percent (20 %) from the base density in the R -1 Zone, as a result of the density bonus. This percentage increase will result in approximately 10.3 dwelling units per acre or approximately three (3) dwelling units, The overall GHG Emission impacts from the additional three (3) dwelling units is negligible and it is anticipated that the proposed dwelling units will be significantly more energy efficient than the existing homes on the project site which were constructed in 1914 and 1932. Energy efficiency measures, which the project Revised April 2010 Less Than Potentially Significant Less Than No VII. GREENHOUSE EMISSIONS Significant with Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Generate greenhouse gas emissions, either directly or indirectly, that may have a significant FA impact on the environment? b) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? VII(a) No Impact. It is anticipated the project will generate negligible potential sources of Greenhouse Gas (GHG) Emissions through both direct and indirect activities including construction activities, landscape maintenance, natural gas usage, mobile source emissions, direct electricity usage, indirect electricity usage through the transport and use of water and indirect emissions from solid waste disposal. The General Plan currently allows for a density in the R -1, Single - Family Residential Zone of 8.7 dwelling units per acre (Baldwin Park 2020 General Plan), or twelve (12) dwelling units. The project proposes fifteen (15) dwelling units, which is a net increase in the density of approximately twenty percent (20 %) from the base density in the R -1 Zone, as a result of the density bonus. This percentage increase will result in approximately 10.3 dwelling units per acre or approximately three (3) dwelling units, The overall GHG Emission impacts from the additional three (3) dwelling units is negligible and it is anticipated that the proposed dwelling units will be significantly more energy efficient than the existing homes on the project site which were constructed in 1914 and 1932. Energy efficiency measures, which the project Revised April 2010 CP -785 and TM -71409 February, 2011 will adhere to, include new Title 24 Energy Standards as well as the new CaiGreen Standards. VII(b) No Impact. The proposed project is required to link into the existing sewer system which currently exists on Vineland Avenue. The existing soils in this area can adequately support the proposed connection into the existing sewer system for the disposal of waste water. VIII(a) Less Than Significant With Mitigation Incorporation. The project is not anticipated to create a significant hazard to the public through the routine Revised April 2010 Less Than VIII. HAZARDS AND HAZARDOUS Potentially significant Less Than No MATERIALS Significant With Significant Im act p Impact Mitigation Impact Incorporated Would the project: a) Create a significant hazard to the public or the environment through the routine transport, [ use, or disposal of hazardous materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions [J� involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one - quarter mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the pr9ject area? f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? g) Impair implementation of or physically interfere with an adopted emergency response [� plan or emergency evacuation plan? h) Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? VIII(a) Less Than Significant With Mitigation Incorporation. The project is not anticipated to create a significant hazard to the public through the routine Revised April 2010 CP -785 and TM -71409 February, 2011 transport, use or disposal of hazardous materials. Because of the unknown content of substances that may be present in the existing structures, a demolition permit will not be granted until such time the results of a test of potential hazardous substances is disclosed to the city. Vill(a) -1 Mitigation-Measure: Should the results of the test show the existence of hazardous materials or substances, the project will be subject to the abatement requirements for mitigation. V111(b) No Impact. There will be no significant hazard to the public or the environment regarding the upset or release of hazardous materials into the environment. V111(c) No Impact. The project is located within 500 feet of Charles D. Jones Middle Junior High School. Although the project is not anticipated to create a significant hazard to the public through the routine transport, use or disposal of hazardous materials, because of the unknown content of substances present in the existing structures, a demolition permit will not be granted until such time the results of a test of potential hazardous substances is disclosed to the City. V111(c) -1 Mitigation Measure: Should the results of any hazardous materials or substances testing show the existence of hazardous materials or substances, the project will be subject to the abatement requirements for mitigation. The Applicant shall be required to follow any stated protocol associated with the handling of hazardous materials or substances within 500 feet of an educational institution, public or private. V111(d) No Impact, The proposed project is not located on a site that is included on a list of hazardous materials sites. VIII(e) No Impact. The project is not located within an airport land use plan or within two miles of a public airport, and therefore would not create a hazard to people residing or working in the area. VIII(f) No Impact. Since the project is not within the vicinity of a private airstrip, the project would not create a safety hazard for people residing or working in the project area. V111(g) No Impact. According to the City's Emergency Operations Coordinator, the project proposal will not impair implementation or physically interfere with the City's adopted emergency plan or emergency evacuation plan. V111(h) No Impact. The project proposal is within a highly urbanized area and will therefore not expose people or structures to a significant risk of loss, injury or death involving wildland fires. Revised April 2010 CP -785 and TM -71409 February, 2011 IX. HYDROLOGY AND WATER Potentially Less Than Significant With Less Than No QUALITY Significant Impact p Mitigation Significant Im act p Impact Incorporated Would the project: a) Violate any water quality standards or waste discharge requirements? b) Substantially deplete groundwater supplies or interfere substantially with ground water recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level {e.g, the production [✓� rate of pre - existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? d) Substantially alter the existing drainage pattern of a site or an area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or FA provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water Q quality? g) Place housing within a 100 -year flood hazard area as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? h) Place within a 100 -year flood hazard area structures which would impede or redirect flood flows? i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the failure of a levee or dam? j) Inundation by seiche, tsunami, or mudflow? [� IX(a) No Impact. The proposed project will not violate any water quality standards or waste discharge requirements, as the facility will generate minimal amounts of Revised April 2010 CP -785 and TM -71409 February, 2011 solid waste typical for this particular commercialfretail use. In addition, the applicant will be required to implement the requirements of the National Pollution Elimination Discharge System (NPDES), which regulates water quality runoff. IX(b) No Impact. The proposed project will not deplete groundwater supplies or interfere with groundwater recharge. IX(c) No Impact. The proposed project will not substantially alter the course of an adjacent stream or river, which would result in erosion, or siltation of the site as there is no stream or river running through the City, which the exception of the channelized San Gabriel River. IX(d) No Impact. The proposed project will not substantially alter the drainage patterns of the City and will not alter the course of a stream or river, as there are no streams or rivers in the City with the exception of the channelized San Gabriel River. IX(e) No Impact. The proposed project will not create or contribute run -off, which would exceed the capacity of the existing storm drain system. Nor will the proposed project provide any polluted run -off. IX(f). Less Than Significant Impact. The project will result in an increase in the amount of impervious surfaces on the project site. However, runoff from these impervious surfaces is not anticipated to degrade existing water quality. Furthermore, the applicant will be required to implement the requirements of the National Pollution Elimination Discharge System (NPDES), which regulates water quality runoff and which requires the implementation of Best Management Practices (BMP's) to ensure the quality of water runoff. IX(g). No Impact. The project proposal will not place housing within a 100 -year flood hazard area. Furthermore, the City is not within a Flood Zone. Federal Emergency Management Association (FEMA) has the City of Baldwin Park classified as Zone X, No Chance of Flooding. The City's Community Number is 060100. IX(h). No Impact. The proposal is not within a 100 -year flood hazard area. FEMA has classified the City of Baldwin Park as Zone X--No Chance of Flooding. IX(i). No Impact. The project proposal will not expose people or structures to a significant risk of loss involving flooding as a direct result of the failure of a levee or dam. Although the Santa Fe dam is located directly adjacent to the City across Arrow Highway, large -scale flooding as a result of failure of this particular dam is negligible due to the design of the dam in that water is present in the dam only a few months of the year. IX(j). No Impact. Since Baldwin Park is an inland City, it could not experience a tsunami and the few bodies of water in Baldwin Park are small enough that they Revised April 2010 CP -785 and TM -71409 February, 2011 would not be able to produce a seiche large enough to cause any damage. Furthermore, Baldwin Park is an urbanized City with no hillsides to speak of and therefore, damage caused by mudflow would be negligible. X(a) No Impact. The proposed project will not physically divide an established community. X(b) Less Than Significant with Mitigation Incorporated. The proposed project as presented exceeds the maximum allowable density as stated in the City's General Plan for the R -1, Single - Family Residential Zone and does not meet the minimum development standards as contained in the City's Zoning Code. However, Goal 3.0 in the Housing Element states "Assist in the development of affordable housing to low and moderate income households ". The proposed project does not comply with the density and development standards because the Developer is requesting a density bonus which will allow for additional dwelling units to be constructed and available for purchase by low income households, thereby working toward the goal of providing affordable housing for all income groups. The City's Zoning Code requires a conditional use permit for projects that request a density bonus. The project conforms to the goals of the General Plan and the City's Zoning Code and Design Guidelines. X(b) -1 Mitigation Measure: Applicant shall submit a complete application to the City for a conditional use permit for the proposed density bonus. Deviations from the City's Zoning Code minimum development standards as a result of the increased density shall be incorporated into the conditional use permit application. X(c) No Impact. Currently the City has no habitat conservation plans or natural community conservation plans which would possible be affected by the proposed project. Revised April 2010 Less Than Potentially Significant Less Than No X. LAND USE AND PLANNING Significant With Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Physically divide an established community? b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local [r7� coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or natural community [r7 conservation Ian? X(a) No Impact. The proposed project will not physically divide an established community. X(b) Less Than Significant with Mitigation Incorporated. The proposed project as presented exceeds the maximum allowable density as stated in the City's General Plan for the R -1, Single - Family Residential Zone and does not meet the minimum development standards as contained in the City's Zoning Code. However, Goal 3.0 in the Housing Element states "Assist in the development of affordable housing to low and moderate income households ". The proposed project does not comply with the density and development standards because the Developer is requesting a density bonus which will allow for additional dwelling units to be constructed and available for purchase by low income households, thereby working toward the goal of providing affordable housing for all income groups. The City's Zoning Code requires a conditional use permit for projects that request a density bonus. The project conforms to the goals of the General Plan and the City's Zoning Code and Design Guidelines. X(b) -1 Mitigation Measure: Applicant shall submit a complete application to the City for a conditional use permit for the proposed density bonus. Deviations from the City's Zoning Code minimum development standards as a result of the increased density shall be incorporated into the conditional use permit application. X(c) No Impact. Currently the City has no habitat conservation plans or natural community conservation plans which would possible be affected by the proposed project. Revised April 2010 CP -785 and TM -71409 February, 2011 XI(a,b) No Impact. The entire City of Baldwin Park has been- designated by the State Geologist as a Mineral Resource Zone 2 (MRZ -2), an area where "adequate information indicates that significant mineral deposits are present or where it is judged that a high likelihood for their presence exists." The City of Baldwin Park, as well as its adjacent cities, all contain aggregate resources, commonly known as gravel. However, because the City is almost entirely built -out, all such areas containing significant resources are largely developed, and thus inaccessible. Established urban uses are incompatible with mineral extraction and/or surface mining activities. The General Plan does not identify or address mineral resources that would be of future value to the region and the residents of the State. Less Than Potentially Significant Less Than No XI. MINERAL RESOURCES Significant With Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Result in the loss of availability of a known mineral resource that would be of value to the region and the residents of the state? [r� b) Result in the loss of availability of a locally - important mineral resource recovery site delineated on a local general plan, specific Ian, or other land use plan? [� XI(a,b) No Impact. The entire City of Baldwin Park has been- designated by the State Geologist as a Mineral Resource Zone 2 (MRZ -2), an area where "adequate information indicates that significant mineral deposits are present or where it is judged that a high likelihood for their presence exists." The City of Baldwin Park, as well as its adjacent cities, all contain aggregate resources, commonly known as gravel. However, because the City is almost entirely built -out, all such areas containing significant resources are largely developed, and thus inaccessible. Established urban uses are incompatible with mineral extraction and/or surface mining activities. The General Plan does not identify or address mineral resources that would be of future value to the region and the residents of the State. Revised April 2010 Less Than Potentially Significant Less Than No XII. NOISE Significant With Significant Impact Impact Mitigation Impact Incorporated Would the project result in: a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or noise [r� ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive groundborne vibration or [� groundborne noise levels? G) A substantial permanent increase in ambient noise levels in the project vicinity above levels existing without the roject? d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the ro' ect? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? Revised April 2010 CP -785 and TM -71409 February, 2019 X11(a) Less Than Significant Impact. The proposed project will not result in the exposure of persons to or generation of noise levels in excess . of standards established in the City's General Plan, noise ordinance or applicable standards of other agencies. Noise levels would increase temporarily during the project. Construction is regulated by the City and is Code to limit overall noise levels to an acceptable lncreased population and development will result i variety of sources commonly found in an urban env mechanical equipment, automobiles, pets, etc.). Thi be less than significant. construction phase of the addressed.in the Municipal range. (See XI (d), below) n increasing noise from a ironment (human activities, s increase is considered to X11(b) No Impact. The project will not result in the exposure of persons to generation of excess ground borne vibration or ground borne noise levels. XII(c) Less Than Significant Impact. The project could result in increases in ambient noise levels, caused primarily by increased vehicular traffic both on and off site as well as trash pickup services once the development is operational and the condominiums are occupied. However, none of these noise - related activities is anticipated to create substantial permanent increases of ambient noise levels. X11(d) Less Than Significant with Mitigation Incorporation. The project will generate periodic short -term increases in ambient noise levels above existing levels due to construction activities. Short -term construction related noise impacts, however, would be reduced to less than significant levels with mitigation measures. Mitigation Measures. Measures to reduce short -term construction - related noise impacts include the following: Mitigation Measure X1(d) -1: Project construction shall be limited to the period from 7:00 a.m. to 7:00 p.m, on Mondays through Fridays and from 8:00 a.m. to 5:00 p.m. on Saturdays. Construction during other periods or on Sundays would be limited to emergencies and activities determined to be in the interest of the general public. Mitigation Measure XI(d) -2: Contractors shall comply with all local sound control and noise level rules, regulations, and ordinances that apply to Revised April 2010 Less Than Potentially Significant Less Than No XII. NOISE Significant With Significant Impact Impact Mitigation Impact Incorporated f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive noise levels? X11(a) Less Than Significant Impact. The proposed project will not result in the exposure of persons to or generation of noise levels in excess . of standards established in the City's General Plan, noise ordinance or applicable standards of other agencies. Noise levels would increase temporarily during the project. Construction is regulated by the City and is Code to limit overall noise levels to an acceptable lncreased population and development will result i variety of sources commonly found in an urban env mechanical equipment, automobiles, pets, etc.). Thi be less than significant. construction phase of the addressed.in the Municipal range. (See XI (d), below) n increasing noise from a ironment (human activities, s increase is considered to X11(b) No Impact. The project will not result in the exposure of persons to generation of excess ground borne vibration or ground borne noise levels. XII(c) Less Than Significant Impact. The project could result in increases in ambient noise levels, caused primarily by increased vehicular traffic both on and off site as well as trash pickup services once the development is operational and the condominiums are occupied. However, none of these noise - related activities is anticipated to create substantial permanent increases of ambient noise levels. X11(d) Less Than Significant with Mitigation Incorporation. The project will generate periodic short -term increases in ambient noise levels above existing levels due to construction activities. Short -term construction related noise impacts, however, would be reduced to less than significant levels with mitigation measures. Mitigation Measures. Measures to reduce short -term construction - related noise impacts include the following: Mitigation Measure X1(d) -1: Project construction shall be limited to the period from 7:00 a.m. to 7:00 p.m, on Mondays through Fridays and from 8:00 a.m. to 5:00 p.m. on Saturdays. Construction during other periods or on Sundays would be limited to emergencies and activities determined to be in the interest of the general public. Mitigation Measure XI(d) -2: Contractors shall comply with all local sound control and noise level rules, regulations, and ordinances that apply to Revised April 2010 CP -785 and TM-71409 February, 2011 any work performed pursuant to the contract. Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without the said muffler X11(e) No Impact. The City of Baldwin Park is not located within an airport land use plan not within two miles of an airport. Therefore, the project will not expose people to excessive noise levels. X11(f) No Impact. The City of Baldwin Park is not within the vicinity of a private airstrip. Therefore, the project will not expose people to excessive noise levels. X111(a) Less Than Significant Impact. The construction of fifteen (15) two -story single - family dwelling units may result in an indirect increase in the local population by attracting new residents. This could result in minimally higher levels of traffic and increased demands on municipal agencies. However, it is not anticipated that this population increase will be significant. The project will involve the demolition of three (3) single- family dwellings, which will then result in a net increase of twelve (12) units. The net increase of twelve (12) residential units will increase the population of the area, which may result in minimally higher levels of traffic and increased demands on municipal agencies. The increase in population will not create a significant impact. According to the most recent Population and Housing Estimates for individual cities from the California Department of Finance (2009), a slight increase would be expected to occur with an average of 4.6 persons per dwelling unit, which creates an approximate net increase of fifty -five (55) persons. Revised April 2010 Less Than Potentially Significant Less Than No XIII. POPULATION AND HOUSING Significant with Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for [✓� example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of [� replacement housing elsewhere? c) Displace substantial numbers of people, necessitating the construction of replacement [�] housing elsewhere? X111(a) Less Than Significant Impact. The construction of fifteen (15) two -story single - family dwelling units may result in an indirect increase in the local population by attracting new residents. This could result in minimally higher levels of traffic and increased demands on municipal agencies. However, it is not anticipated that this population increase will be significant. The project will involve the demolition of three (3) single- family dwellings, which will then result in a net increase of twelve (12) units. The net increase of twelve (12) residential units will increase the population of the area, which may result in minimally higher levels of traffic and increased demands on municipal agencies. The increase in population will not create a significant impact. According to the most recent Population and Housing Estimates for individual cities from the California Department of Finance (2009), a slight increase would be expected to occur with an average of 4.6 persons per dwelling unit, which creates an approximate net increase of fifty -five (55) persons. Revised April 2010 CP -785 and TM -71409 February, 2011 XIII(b) No Impact. The proposed project will not displace substantial numbers of existing housing necessitating the construction of replacement housing. X111(c) No Impact. The proposed project will not displace a substantial - number of individuals or families necessitating the construction of replacement housing as the project will be in compliance with the General Plan and applicable zoning regulations. XIV(a) Less Than Significant Impact. The proposed project should not result in the additional need for new or altered fire protection and will not alter acceptable service ratios or response times. Whether or not the project would require additional police service or fire staff depends on the total requirements of the City and County. Currently, Los Angeles County Fire Station 29 serves the City, which is located at Los Angeles Street and Maine Avenue. XIV(b) Less Than Significant Impact. Public services are already in place to serve this development. An increase in public services would be considered less than significant. The project may result in some increase in police calls. XVI(c) Less Than Significant Impact with Mitigation Incorporation. The net impact of the project on the school facilities will be minimal. There would be a slight increase in local school enrollment. If viewed as an isolated occurrence, the project will result in an anticipated net increase in population of up to fifty -five (55) persons (12 units x 4.6 persons per unit) with up to twenty -two (22) school_ Revised April 2010 Less Than Potentially Significant Less Than No XIV. PUBLIC SERVICES Significant With Significant Impact Impact Mitigation Impact Incorporated a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? Q Police protection? [� Schools? Parks? FA Other public facilities? Q XIV(a) Less Than Significant Impact. The proposed project should not result in the additional need for new or altered fire protection and will not alter acceptable service ratios or response times. Whether or not the project would require additional police service or fire staff depends on the total requirements of the City and County. Currently, Los Angeles County Fire Station 29 serves the City, which is located at Los Angeles Street and Maine Avenue. XIV(b) Less Than Significant Impact. Public services are already in place to serve this development. An increase in public services would be considered less than significant. The project may result in some increase in police calls. XVI(c) Less Than Significant Impact with Mitigation Incorporation. The net impact of the project on the school facilities will be minimal. There would be a slight increase in local school enrollment. If viewed as an isolated occurrence, the project will result in an anticipated net increase in population of up to fifty -five (55) persons (12 units x 4.6 persons per unit) with up to twenty -two (22) school_ Revised April 2010 CP -785 and TM -71409 February, 2011 aged children (40% of the total between the ages of 0 -20). School impact fees collected prior to occupancy are intended to offset any potential demand for new school facilities. Mitigation Measures: School Development Fees in the amount of $2.97 /sq.ft. shall be paid to the Baldwin Park Unified School District prior to obtaining building permits. Theses fees are considered to provide full and complete school facilities mitigation. XVI(d) Less Than Significant Impact. This development is not expected to significantly impact the City's existing parks or recreational facilities. The City's Parkland in -lieu Fee, which is collected prior to occupancy, is intended to offset any potential demand for recreational facilities. XVI(e) No Impact. The proposed project will not require the need for new or physically altered public facilities. XV(a) No Impact. The proposed project is not expected to significantly impact the City's existing parks or recreational facilities. As stated prior, the City's Parkland in -lieu fees are paid prior to the occupancy of the dwelling units. XV(b) No Impact. The proposed project does not require the construction or expansion of recreational facilities, which might have an adverse physical effect on the environment. Revised April 2010 Less Than Potentially Significant Less Than No XV. RECREATION Significant with Significant Impact Impact Mitigation Impact Incorporated a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? XV(a) No Impact. The proposed project is not expected to significantly impact the City's existing parks or recreational facilities. As stated prior, the City's Parkland in -lieu fees are paid prior to the occupancy of the dwelling units. XV(b) No Impact. The proposed project does not require the construction or expansion of recreational facilities, which might have an adverse physical effect on the environment. Revised April 2010 CP -785 and TM- 79409 February, 2091 XVI(a) Less Than Significant Impact. The proposed project will result in an increase in vehicle trips generated during the weekdays. The net increase of twelve (12) residential units will result in an increase of approximately 114 vehicle trips per day. However, ingress and egress to the dwelling units in the project site will be provided from a new, cul -de -sac street that will intersect with Vineland Avenue. XVI(b) No Impact. The proposal will not exceed a level of service standard established by the County Congestion Management Agency for designated roads or highways. The project is not located on roads considered designated by the Los Angeles County Congestion Management Agency (MTA). It is anticipated that the overall development will have a negligible increase in the vehicle trips generated from the site. XVI(c) No Impact, The proposal will not result in a change or increase in air traffic patterns or levels that result in substantial safety risks. Revised April 2010 Less Than Potentially Significant Less Than No XVI. TRANSPORTATION/ TRAFFIC significant with Significant Impact Impact Mitigation Impact Incorporated Would the project: a) Conflict with an applicable plan, ordnance or policy establishing measures of effectiveness for the performance of the circulation system, taking into account all modes of transportation including mass transit and non- motorized travel and relevant components of the circulation system, including but not limited to intersections, streets, highways and freeways, pedestrian and bicycle paths, and mass transit? b) Conflict with an applicable congestion management program, including, but not limited to level of service standards and travel demand measures, or other standards established by the county congestions management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that result in substantial safety risks? d) Substantially increase hazards due to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? e) Result in inadequate emergency access? [✓� f) Conflict with adopted policies plans, or programs supporting alternative transportation [✓7 e.g., bus turnouts, bicycle racks)? XVI(a) Less Than Significant Impact. The proposed project will result in an increase in vehicle trips generated during the weekdays. The net increase of twelve (12) residential units will result in an increase of approximately 114 vehicle trips per day. However, ingress and egress to the dwelling units in the project site will be provided from a new, cul -de -sac street that will intersect with Vineland Avenue. XVI(b) No Impact. The proposal will not exceed a level of service standard established by the County Congestion Management Agency for designated roads or highways. The project is not located on roads considered designated by the Los Angeles County Congestion Management Agency (MTA). It is anticipated that the overall development will have a negligible increase in the vehicle trips generated from the site. XVI(c) No Impact, The proposal will not result in a change or increase in air traffic patterns or levels that result in substantial safety risks. Revised April 2010 CP -785 and TM -71409 February, 2011 XVI(d) Less Than Significant Impact, The proposed project is not anticipated to increase hazards due to a design feature or incompatible uses. Although the project involves the construction of a new cul -de -sac street, the proposed street will be designed and constructed in accordance with the most recently adopted City of Baldwin Park street design standards. All of the new dwelling units will have access to this new street which intersects with Vineland Avenue. XVI(e) No Impact. The project will not result in inadequate emergency access as the project will be serviced by a new cul -de -sac street that is constructed in accordance with the City's minimum standards and acceptable to the City's Police and Los Angeles County Fire Department. XVI(f) No Impact. The proposed project will not have an impact on existing parking facilities or create a need for new parking as the project proposal meets the minimum number of on -site garage parking spaces as required by the _city's Zoning Code. Furthermore, some street parking will also be available as a result of the construction of the new street that will intersect with Vineland Avenue. XVI(g) No Impact. The proposed project will not conflict with adopted policies, plans or programs supporting alternative transportation. Revised April 2010 Less Than XVII. UTILITIES AND SERVICE Potentially Significant Less Than No SYSTEMS Significant With Significant Impact p impact Mitigation Impact Incorporated Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? d) Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has adequate capacity to [!� serve the project's projected demand in addition to the provider's existing commitments? f) Be served by a landfill with sufficient permitted capacity to accommodate the [� project's solid waste disposal needs? Revised April 2010 CP -785 and TM -71409 February, 2019 XVII(a) No Impact. The proposed project will not exceed wastewater treatment requirements of the Regional Water Quality Control Board. XV11(b) No Impact. The proposed project will not require the construction of new water or wastewater treatment facilities or the expansion of existing facilities. XVII(c) No Impact. The project site is not within a flood.zone area. The increase in impervious surfaces will marginally increase runoff from the project area. The project will be required to provide satisfactory drainage to available storm drains. XVII(d) No Impact. The project will not affect existing water supplies provided to the City. XVII(e) No Impact. The proposed project will not result in a determination by the watershed treatment provider that it has inadequate capacity to serve existing and future demands. XVII(f) Less Than Significant Impact. Construction of the single - family dwelling units will minimally increase the demand for solid waste disposal, however, the level of solid waste generation is small in comparison to total solid waste disposal on a regional level. The City, in an effort to reduce the amount of solid waste disposed, currently encourages recycling by residences, including the recycling of paper, glass, plastic and aluminum. Waste Management, the City's waste hauler, utilizes the Puente Hills landfill which has enough permitted capacity to accommodate the proposed project's waste disposal needs. XVII(g) No Impact. The proposed project will comply with all federal, state and local statutes relating to solid waste. Less Than XVII. UTILITIES AND SERVICE Potentially Significant Less Than No SYSTEMS Significant With Significant Impact p Impact Mitigation Impact Incorporated g) Comply with federal, state, and local statutes and regulations related to solid waste? XVII(a) No Impact. The proposed project will not exceed wastewater treatment requirements of the Regional Water Quality Control Board. XV11(b) No Impact. The proposed project will not require the construction of new water or wastewater treatment facilities or the expansion of existing facilities. XVII(c) No Impact. The project site is not within a flood.zone area. The increase in impervious surfaces will marginally increase runoff from the project area. The project will be required to provide satisfactory drainage to available storm drains. XVII(d) No Impact. The project will not affect existing water supplies provided to the City. XVII(e) No Impact. The proposed project will not result in a determination by the watershed treatment provider that it has inadequate capacity to serve existing and future demands. XVII(f) Less Than Significant Impact. Construction of the single - family dwelling units will minimally increase the demand for solid waste disposal, however, the level of solid waste generation is small in comparison to total solid waste disposal on a regional level. The City, in an effort to reduce the amount of solid waste disposed, currently encourages recycling by residences, including the recycling of paper, glass, plastic and aluminum. Waste Management, the City's waste hauler, utilizes the Puente Hills landfill which has enough permitted capacity to accommodate the proposed project's waste disposal needs. XVII(g) No Impact. The proposed project will comply with all federal, state and local statutes relating to solid waste. Revised April 2010 Less Than XVIII. MANDATORY FINDINGS OF Potentially Significant Less Than No SIGNIFICANCE Significant Impact With Mitigation Significant Impact Impact Incorporated Revised April 2010 CP -785 and TM -71409 February, 2011 a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future ro'ects) c) Does the project have environmental effects which will cause substantial adverse effects on [r7� human beings, either directly or indirectly? XVIII(a) No Impact. The proposed project does not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self - sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of major periods of California history or prehistory. XVIII(b) Less Than Significant Impact. The project does have impacts that are individually limited and which are less than significant or can be mitigated to levels of insignificance through the incorporation of mitigation measures. Cumulative impacts related to the project include incremental environmental effects that could be termed significant when considering not only this project and its impacts but also cumulative impacts of projects that are located in the same general vicinity. However, cumulative impacts have been previously addressed in the General Plan Environmental Impact Report (EIR). The EIR addressed cumulative environmental impacts resulting from future development that is consistent with the goals, policies, and land use patterns of the City's adopted General Plan. This project, and similar projects in the same general vicinity, are consistent with the General Plan, and their cumulative environmental effects have already been analyzed and have been determined to be either less than significant or less than significant with mitigation incorporation. XVIII(c) Less Than Significant Impact. The project does not create environmental effects, which will cause substantial adverse effects on human beings, either directly or indirectly. Revised April 2010 ATTACHMENT #9 MITIGATION MONITORING MATRIX U LLI LijL!r 0. Q x U Q r E -. 2 LU CL Z 'N 00 LU 2� z z O 9 O O U Q as w a� m OL [] D D D a V z O � c3 io F� CL Ec F_ 0 0 Qr U °U 0� N Q WOO w 0 0 ul0� w0 C! 0, o c v, o M t� Y 0 C ip C C_ m U1 r a) r Q. 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E c; 0 N .O Vi r- .D C C L9 O L 2 U �P - A? o A O 0 0 N O O a .N N N 0 fS3 a +� p w N N - L.L O C t 0 T,§ a � E '2 V W N L 0 C) ;3 tf? 0 N N � CL "a 0 i 0 C,o CL E.- t6 U 0 O r- � N N m O ��pp 'O O U c � U � O O tj N N a W � p � c'� � � Z y'a O 3 0 0 .0 O C O N ,P ••-• G3 Q Q1 SO O,_ _= O O O Q> p y >, 0 .� O t04 C O �s P to CO N 0,0 a Q C 1 " p O O D 1 0 t0 O " G1 ^ L1 O tz 'O .2 a S N^ co to o o N } C.o 0 O O m E G o0 o a tc n om ' o p a v �c v 0 ° r�is NO Q} V O p,r- c Q1 N O D 41 cdr o N CL 0 O p _ Q Q O 0 O 0 U 0U N •p � � 'L3 +� � •"J � � 0— � t� O � � � ?..O 73 N Q (�6 U Q ❑ () Vt .0 ,� O U3 O 'CO7 � pEp O o L d.� c�u � U A ai z a - t„ v Q U T z w z z o N X 7C X o o 0 c 0 0 > t5 N fA .j to z U) z cn \ \ 0 0 0 R eG m7 E® \k )/ _m /\ /c \\ , § 2 b � o ' Q .Z # \ § E § k2 U P¥ \ w\ 2$ ¥\o. � � \ \\ CL 0 / 0 ` E E ƒk 2 �oRe \m 0 kkr > CL » / W.G[ � $ —y222E z S_ \$G/mk� 2 2 e @ o _ q m o X02 ' /m /� —\ UJ m_= e/a § 0) ? a E to §LL�Z) �/\�a) /\ z 0 / k \0 ®20 / (4\\ »\ Ooco c Re /662[ §E $223 /SS § / Q k $ § ƒ k k � w \ k ATTACHMENT #10 APPLICATION FORM AND STATEMENTS ATTACHMENT #11 CITY COUNCIL RESOLUTION 2011-007 RESOLUTION 2010 -011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; (2) APPROVING A CONDITIONAL USE PERMIT FOR A DENSITY BONUS OR OTHER INCENTIVES IN ACCORDANCE WITH SECTION 153.531 OF THE CITY'S MUNICIPAL CODE AND STATE LAW; AND (3) APPROVING A TENTATIVE TRACT MAP TO SUBDIVIDE TWO (2) LOTS INTO FIFTEEN (15) LOTS FOR RESIDENTIAL PURPOSES; (LOCATION: 3346 -3354 VINELAND AVENUE; APPLICANT: DAVID COOK, REPRESENTING DC CORPORATION; CASE NUMBERS: CP -785 and TM- 71409) THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council at the time of the public hearing on the above matter reviewed and considered the proposed Mitigated Negative Declaration of Environmental Impact, relating to the Conditional Use Permit and tentative Tract Map (CP -785 and TM- 71409). The City Council based upon its public review does approve the proposed Mitigated Negative Declaration, since there is no substantial evidence that the project will have a significant impact upon the environment. SECTION 2. The City Council of the City of Baldwin Park does hereby find, determine, and declare as follows: (a) The applications ( "Applications ") for a conditional use permit and a tentative tract map were submitted on behalf of the owner of certain real property, located at 3346 -3354 Vineland Avenue in the City of Baldwin Park, described more particularly in the Application on file with the City Planner and are hereby accepted by the City Council in light of the Applicant's withdrawal of it appeal of the Planning Commission's denial of CP -780 and TM- 71409; and (b) The Applications seek a conditional use permit to allow a conditional use permit for a density bonus or other incentives pursuant to Section 153.531 of the City's Municipal Code and State Law, and a tentative tract map to subdivide two (2) lots into fifteen (15) lots pursuant to Section 152.07 of the City's Municipal Code; and (c) A duly noticed public hearing was held on the Applications by the City Council, and based upon evidence presented including applicable staff reports and each member of the City Council being Resolution 2010 -011 April 6, 2011 Page 2 familiar with the property, it was determined the requirements of the Baldwin Park Municipal Code have been met for the conditional granting of the Applications and the conditional use permit and tentative tract map should be approved; and (d) Each fact set forth in the staff report dated April 6, 2011, from Marc Castagnola, AICP, Community Development Manager to the Mayor and Councilmembers ( "Staff Report ") is true and correct. SECTION 3. Tthe City Council does hereby adopt the following Findings of Fact applicable to all conditional use permits: (a) The site for the proposed use is adequate in size and shape to accommodate the proposed use in that the Project Site, which has a gross lot size 1.89 acres and a net lot size of 1.45 acres will be developed with fifteen (15) single - family residential units and integrated into an existing residential neighborhood provided a conditional use permit for the housing incentives is approved; and (b) The site has sufficient access to streets and highways adequate in width and pavement to carry the quantity and quality of traffic generated by the proposed use as a new public, cul -de -sac street will be constructed from Vineland Avenue to serve the fifteen (15) new dwelling units; and (c) The proposed use will not have an adverse affect upon uses adjacent to the subject property, as the proposed use of single - family residences is consistent and compatible with the existing surrounding neighborhood. Design features such as 6' high block walls and enhanced landscaping have been incorporated to lessen the effects on adjacent residences, which are zoned R -1. It is not anticipated that the project will have an impact on the adjacent Big Dalton Wash; and (d) The proposed use is in conformance with the General Plan. The project proposal supports Goal 3.0 of the Housing Element by assisting in the development of affordable housing to low income households and supports Policy 3.1 of the Housing Element General Plan by promoting the development of affordable housing by providing regulatory incentives for projects which include low income units. SECTION 4. The City Council does hereby adopt the following Findings of Fact applicable to all tentative tract maps: (a) The site for the proposed development is physically suitable as the topography of the site is essentially flat and will be developed with fifteen (15) single - family detached residential dwelling units at a density Resolution 2010 -011 April 6, 2011 Page 3 allowed by the City's Zoning Code provided that a conditional use permit is approved for the proposed density bonus which is in accordance with Section 153.531 of the City's Municipal Code and State Law; and (b) The design of the subdivision will not be a threat to the Health, Safety, and Welfare of the citizens of Baldwin Park; and (c) The proposed project is for fifteen (15) single - family detached residential dwelling units which is compatible with the surrounding single - family residential zoning designations; and (d) The Tentative Tract Map will be consistent with the City's General Plan, as the subdivision of two (2) lots into fifteen (15) lots will allow for the density bonus of three (3) dwelling units, subject to the approval of the conditional use permit approved pursuant to this Resolution. That is consistent with Goal 3.0 and Policy 3.1 in the Housing Element which discusses the City assistance in the development of housing for affordable housing by providing regulatory incentives for projects which include low and/or moderate income dwelling units; and (e) The development of the Project Site in accordance with the Tentative Tract Map will not affect future passive or natural heating or cooling opportunities for the area due to the natural, flat topography of the site and the future development of fifteen (15) 2 -story dwelling units will not affect said opportunities; and (f) The proposed Tentative Map is in an area serviced by Valley County Water District. The District has indicated that the proposal will not violate any water quality standards for the Water District; and (g) The Environmental Assessment did not identify any potentially significant impacts on the environment. There are six (6) areas of environmental impacts which have been found to be less than significant with mitigation measures incorporated, including: Air Quality, Biological Resources, Hazards and Hazardous Materials, Land Use and Planning, Noise, and Public Services. Mitigation measures for these impacts have been identified in both Attachment #8, Environmental Data — Draft Mitigated Negative Declaration and Initial Study and Attachment #9, Mitigation Monitoring Matrix. SECTION 5. The City Council does hereby adopt the following Conditions of Approval for said Project: (a) The subject property shall be developed and maintained in substantial compliance with Exhibit "A," dated April 6, 2011, except as modified herein by these conditions; and Resolution 2010 -011 April 6, 2011 Page 4 and (b) Electric garage door openers shall be provided for each unit; (c) Sectional roll -up garage doors shall be provided for each unit; and (d) A decorative six (6) foot high block wall shall be provided surrounding the perimeter of the property. Decorative block walls with brick cap will be required along all exterior property lines that are visible from the public right -of -way. Proposed materials are subject to Planning Division approval. Interior property line delineator walls shall be precision block with a brick cap; and (e) The Applicant shall provide a variety of architectural elements, as discussed with and approved by the City's Design Review Committee, along elevations facing the public right -of -way for those C and M floor plans so that similar elevations shall not be adjacent to one another. Updated elevation plans shall be submitted to the Planning Division for review in accordance with the Site Plan. Approval by the Planning Division on the elevation specifics for the C and M floor /elevation plans shall be obtained prior to commencement of construction; and (f) Each of the dwelling units shall have decorative motion sensor lights at each garage and main level entrance door. Exterior lighting shall be decorative and automatically controlled. Manufacturer's literature shall be submitted to the Planning Division for review and approval when plan are submitted to the Building Division for plan check; and (g) Each unit shall be pre -wired for an alarm system, which shall include motion sensor external lighting at all entries /exits and garages; and (h) Any future addition to individual units shall be limited to a patio cover which shall not exceed 25% of the rear yard area and shall meet all zoning code requirements, such as, but not limited to, setbacks from the property lines; and (i) The City is being served by a cable TV franchise awarded to Time Warner Cable. All residential units constructed shall be prewired and made ready for cable TV connections; and (j) Public improvements shall be installed as required by the Engineering Division and County Fire Department; and (k) The Applicant shall comply with all of the conditions of Resolution 2010 -011 April S, 2011 Page 5 approval as stated in Attachment #5, 'Conditions of Approval, TM- 71409, dated March 4, 2011, from the Public Works Department; and (1) The Applicant shall comply with all of the conditions of approval as stated in Attachment #6, 'Conditions of Approval for Subdivisions — Incorporated, dated December 15, 20101March 9, 2011 from the Los Angeles County Fire Department that are directly related to the proposed project, except the Stichman Avenue improvements. A written notification or approval plan from the Fire Department must be submitted to the City; and (m) The project shall be constructed according to the most recent Edition of the Uniform Building Code as adopted by the City; and (n) All designs must conform to California Building Code, California Green Building, California Electrical Code, California Plumbing Code, California Mechanical Code, and California Energy Code, and latest adopted City's building ordinance, in effect at the time of building permit application date; and (o) The first sheet of the architectural plan shall contain information regarding Green Building Code compliance. The project architect must demonstrate how the design complies with mandatory measures and provide charts, table, worksheets, etc; and (p) The following approvals must be obtained prior to applying for building permit: i) Approval from Planning Department ii) Approval from Engineering /Public Works Department iii) Approval from Fire Department iv) Copy of the recorded Tract Map with the County Recorder's Office (q) Three sets of complete plans for architectural, electrical, plumbing and mechanical shall be submitted to the Building Division, and (r) Title -24 energy calculation prepared by a qualified energy consultant shall be submitted to the Building Division. Energy plan sheets shall be included in the plan set; and (s) Two sets of soils reports shall be submitted to the Building Division. If grading permit is required, then a building pad grading certification is required prior to issuing the building permit; and Resolution 2010 -011 April 6, 2011 Page 6 (t) A landscape and irrigation plan must be designed by a certified landscape architect and submitted for review and approval to the Planning Division at the time of the City's acceptance of building construction plans for Plan Check. Once installed, all landscaping must be continually maintained and preserved in accordance with the approved landscape and irrigation plan. No trees shall be removed without first filing an application with the Tree Department and obtaining approval from the Tree Officer; and (u) All landscaping visible from the public right of way shall be automatically irrigated; and (v) A copy of the recorded tract map if required shall be submitted to the Building Division. Tract map must be recorded prior to building permit issuance; and (w) The Applicant is responsible for contacting the city to inquire about and submit all development fees required for this project, which shall be paid at the time a building permit is sought and prior to occupancy. The fees may include, but are not limited to, the following: i) Building permit fees ii) Plan check fees iii) Planning Department fees iv) Engineering I Public Works fees v) School fees. vi) Fees imposed by other agencies vii) Quimby Fee viii)Public Art Fee ix) Traffic Impact Fee x) Flood Control Fee A) Mitigation Fees (x) The Applicant shall be responsible for providing qualifying documentation to the City's Housing Authority for the two (2) low- income unit, prior to the issuance of a certificate of occupancy for those two and (y) The Applicant shall provide a check in the amount of $2,044.00 payable to the Los Angeles County Clerk for the California Department of Fish and Game Fee required for the Mitigated Negative Declaration of Environmental Impact no later than April 7, 2011 (effective date of the City Council approval of the applicable land use entitlements including these conditions of approval) if the Department of Fish and Game has not granted a request for an Exemption; and Resolution 2010 -011 April 6, 2011 Paae 7 (z) The Applicant shall comply with all of the mitigation measures as stated in Attachment #9, `Mitigation Monitoring Matrix`; and (aa) The Applicant shall comply with all conditions of approval within one (1) year after the date of approval or approval of this Conditional Use Permit shall become null and void and will be subject to revocation pending a hearing by the Planning Commission or the City Council on appeal. Furthermore, any costs associated with the revocation of this conditional use permit shall be paid by the applicant and/or owner; and (bb) The applicant shall sign a notarized affidavit within twenty (20) days of the date of this resolution stating that the applicant has read and accepts all of the conditions of approval. SECTION 6. The City Cleric shall certify to the adoption of this Resolution and forward a copy hereof to the Planning Secretary and the Applicant. PASSED AND APPROVED this 6th day of April 2011. MANUEL LOZANO, MAYOR ATTEST: LAURA M. NIETO, CMC, DEPUTY CITY CLERK Resolution 2010 -011 April 6, 2011 Paae 8 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES)SS. CITY OF BALDWIN PARK ) I, LAURA NIETO, CIVIC, Deputy City Clerk of the City of Baldwin that the foregoing resolution was duly and regularly approved a Council of the City of Baldwin Park at a regular meeting of the 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LAURA NIETO, CIVIC DEPUTY CITY CLERK Park, do hereby certify id adopted by the City amity Council on April 6, ATTACHMENT x#12 Page 1 of 1 Amy Harbin From: kahotec @aol.com Sent: Wednesday, March 30, 2011 4:36 PM To: Amy Harbin Subject: Withdrawal of Appeal of Case Number CP -780 and TM -71409 Dear Amy Harbin, We respectfully request the withdrawal of our Appeal of Case Numbers CP 780 and TM- 71409. Don Cook 3/31/2011 AGENDA BALDWI N PARK COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWI N P- A- R- K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEET /NO IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Commission or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Commission or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Community Development Commission that is distributed to the Community Development Commission less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) Community Development Commission Agenda Page 1 COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Authority receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the March 16, 2011 meeting (regular.) 3. CONCEPTUAL APPROVAL FOR THE DEMOLITION OF AN EXISTING BUILDING AND THE CONSTRUCTION OF A NEW OFFICE/WAREHOUSE BUILDING WITHIN THE FC, FREEWAY COMMERCIAL ZONE, WITHIN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA; LOCATION: 14137 GARVEY AVENUE; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NO.: PR 10 -09 Staff recommends Commission waive further reading, read by title only and adopt Resolution No. 462 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND CONCEPTUALLY APPROVING THE DESIGN REVIEW PROPOSAL FOR THE CONSTRUCTION OF A NEW TWO -STORY OFFICE / WAREHOUSE BUILDING IN THE SIERRA VISTA REDEVELOPMENT PROJECT Community Development Commission Agenda Page 2 AREA; LOCATION: 14137 GARVEY AVENUE ; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NO.: PR 10 -09." ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 31St day of March 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e-mail at Inieto _baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Community Development Commission Agenda Page 3 Community Development Commission Agenda Aori I C6t m COMMUNITY DEVELOPMENT COMMISSION CITY OF BALDWIN PARK April 6, 2011 WARRANT REGISTER NO. 732 REPORT: CHECKREG GENERATED: 15 APR 09 11:44 RUN: MONDAY MAR282011 08 :15 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RA14GE: 13268 - 13271 CHECK BANK CHECK # CHECK At-IT CHECK DATE VENDOR # ADDRS # VENDOR NAME STATUS WO .-------------------------------------------------------'-'--------------------------------------------------------------------_-----_- # AMOUNT G/L ACCT # DESCRIPTION INVOICE # INV VEND 2 13260 $3584.34 03/21/11 10664 0 BALDWIN PARK HOMES LLC 3584.34 804 -40- 000 - 22336- 14197 -1 REIMB REMAINING BALANCE 03/09/44 2 13269 $28.33 03/21/11 00348 0 FEDERAL EXPRESS CORP 28.33 806 -40 -470- 53100- 14470 -2 CMTC MAIL MERGE 863889882005 7 -423 -60917 2 13270 $50.00 03/21/11 09403 0 INTERNATIONAL COUNCIL OF 50.00 806 -40-- 470-- 53330- 14470 -2 ICSC RENEWAL FOR M. PICAZO 1176369 2 13271 $4493.69 03/21/11 08212 0 US BANK 1743.69 834 -00- 000 - 55750- 14900 -2 TAX ALLOC BDS 90 SERIES AFB 2788612 2750.00 832--00- 000 - 55750- 14900 -2 B.PARK FA 03 REF 90B SP FD 2790104 TOTAL # OF ISSUED CHECKS: 4 TOTAL AMOUNT: 8156.36 TOTAL # OF VOIDED /REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT, 0.00 TOTAL # OF UNISSUED CHECKS: 0 Community Development Commission Agenda 02a MINUTE; CITY OF BALDWIN PARK � ��b�'�k VVCUIVC7UHY, lV>IHKUH 1U, COMMUNITY DEVELOPMENT ; 2011 COMMISSION 7 :00 p.m. COUNCIL CHAMBERS *•�a,,, `' 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marlen Garcia, Mayor Pro Tom 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Chair Lozano. Absent: Vice Chair Marten Garcia. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Rubio. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES Commission approved the minutes of the March 9, 2011 meeting (special.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:31 p.m. Approved as presented by the Commission at their meeting held April 6, 2011. Laura M. Nieto, CMC Deputy City Clerk 1 11 BALDWIN P - A• R-K TO: FROM: Community Development C mmission Agenda COMMUNITY DEVELOPMENT COMMISSION STAFF REPORT Consent Calendar Honorable Chairman and Commission Board Members Marc Castagnola, AICP, Community Development Man April 6, 2011 SUBJECT: Conceptual approval by the Community Development Commission for the demolition of an existing building and the construction of a new office /warehouse building within the FC, Freeway Commercial Zone, within the Sierra Vista Redevelopment Project Area (Location: 14137 Garvey Avenue; Applicant: Brock Dewey, representing Dewey Pest Control; Case No.: PR 10 -09). PURPOSE This item is for conceptual approval only. If the Community Development Commission approves this project in concept, the applicant must still obtain all necessary permits, approvals, and /or entitlements, as they apply in proceeding with the development of the project. This report requests conceptual approval by the Community Development Commission (CDC) for the demolition of an existing office /warehouse building constructed in 1959 and the construction of a new two -story professional office building at 14137 Garvey Avenue. This property is located in the Sierra Vista Redevelopment Project Area. The Redevelopment Plan requires that any new construction be reviewed and conceptually approved by the Community Development Commission prior to the issuance of any building permits. CEQA Staff has determined that this case is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under Article 19, Section 15332 (Class 32 — In -Fill Development Projects) of the CEQA Guidelines. No further analysis is required. SUBJECT PROPERTY The subject property is located along the north side of Garvey Avenue, immediately north of the 1 -10 San Bernardino Freeway and is irregular in shape. Although the property faces Garvey Avenue, the rear of the property abuts Big Dalton Wash. The Conceptual Approval 14937 Garvey Avenue Page 2 General Plan land use designation for the subject property is General Commercial and the zoning designation is FC (Freeway Commercial). Currently, the subject property is improved with a 3,100 square foot building which was being utilized office and warehouse space for Dewey Pest Control. PROPERTY HISTORY The Planning Commission, City Council and Community Development Commission have not previously considered any entitlement applications for this property. DISCUSSION The applicant is requesting conceptual approval for the construction of a 4,936 square foot two -story office /warehouse building on a property in the Freeway Commercial Zone. According to the site plan submitted for design review, the new building would be located to the rear of the lot, facing Garvey Avenue. The parking area would contain fifteen (15) parking spaces, one of which would be handicapped - accessible. These parking spaces will have access from a single- driveway along Garvey Avenue. The project will also involve the construction of an eight (S) foot high combination decorative block and wrought iron walls around the sides and rear of the site with landscaped planters along the north, south and east of the property. The architectural style of the building is Spanish Mediterranean and consistent with the design guidelines for the Sierra Vista Redevelopment Project Area. Design elements include stucco - finished elevations, cornice lines, and metal architectural elements along the front elevation. Additionally, the existing freestanding sign at the site will be remodeled, and increased to a height of sixty (60) feet, which is in accordance with the City's development standards and will accommodate the sound wall that CalTrans is proposing to eventually install in the area. The sign colors will reflect Dewey Pest Control's company color scheme. Furthermore, the Applicant shall be required to obtain any permits necessary from the Building and Planning Divisions. The Design Review Committee has tentatively approved the project, pending conceptual approval from the Community Development Commission. RECOMMENDATION Staff recommends that the Community Development Commission adopt Resolution No. 462 entitled "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND CONCEPTUALLY APPROVING THE DESIGN REVIEW PROPOSAL FOR THE CONTRUCTION OF A NEW TWO -STORY OFFICEIWAREHOUSE BUILDING IN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA; (LOCATION: 14137 GARVEY Conceptual Approval 14137 Garvey Avenue Page 3 AVENUE; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NUMBER: PR 10 -09) ". FINDINGS OF FACT 1) That the proposed improvements will be compatible with the standards and other requirements set forth in the Sierra Vista Redevelopment Plan and the design proposed by the Community Development Commission in that the proposed two - story professional office building will improve the visual appearance of the neighborhood and fit well with the surrounding uses. 2) That no modification of the proposed improvements will be necessary in order to meet the requirements of the Sierra Vista Redevelopment Plan or the Sierra Vista Redevelopment Project Area Design Guidelines as the project has been reviewed in accordance with these documents; and 3) That the applicant has not entered into an agreement with the Community Development Commission for the development of said improvements. ATTACHMENTS #1 —Vicinity Map #2 -- Photographs Existing Building #3 -- Site Plan, Floor Plans, and Elevations #4 -- Resolution No. 462 Report Prepared By: Amy L. Harbin, AICP, City Plann& ATTACHMENT #1 VICINITY MAP 12' 15,164 3031 1 3132 3019 3108 1 12 3132 3019 302E 3108 13 3005 3005 Q� 14173 A10 � 14161 `14153 C? 14237 Qy 14145 14133 Y " 60D s t f Y T T Y • " r ~ ~ ~ ~ � Y � "- 1753 1758 1747 F C 1741 .♦ t ' 14106 1733 ' R 1727 3 s uo ° ect Property PLANNING 0 Vi �i i Map ©IVISI N y Conceptual Approval CASE NO.: PR 10 -09 ADDRESS: 1413 7 Garvey Avenue DATE: April 6, 2011 Not to scale ATTACHMENT #2 PHOTOGRPAHS EXISTING BUILDING ATTACHMENT #3 SITE PLAN, FLOOR PLANS, AND ELEVATIONS A31� ON1011RU 028048d 1CM oidwl qs JoAuoo Ised Ae.%Aao CKM -;M IOAUOO 199d Aem .. OCI . 1 4 WINE vo --med 5-zs GMGa m n ma 6es S31VIS ]BOO 104UOO ISad A ■ § §f | |� d. \E` °§ ` 0 go 51 z w 09 z f� �f �§ \� }! �| J�d z w 09 z Is, r%JIJ UNI(DIN U�WdO'dd -ff9IM99�) u P-%'-4� )jdwi al 9d AMOO jSsio-quNos IOJIUOO ocl A LIM ph ed [a4 03 Ised Aomecl S31vis MOO Wq Lo tu LU .j us Ij oil 1100 00000GOOO I Igloo a Wq A in i-� 1 la� ter, � l .y `_ offi8 0 A n F, n = Dewey Pest Control a wNdi , Job1t. BPG „y]5 CHORE STATES , : 939'c29, Uni]n 57@Bl PasaEefa. CA, b ��..xc r.+,� _ice .,. .a� °k w m c ? Dewey Pest Control .tea `""�°"„� oz a 03A210 Dewey Pest Control Site tmpro es.ak. 541 37 Garcx Avenue. Bas3n5� Park. G PROPOSED SITE PL 917 Z xR e � 0 Z 0 X Z 0 0 M z A -4 L I ' =off �L--j Dewey Pest Control East Unlon 5•ree4 Pas2GXie. CA 9S 1[ Dewey Pest Contrd Pest Control Site Improvei Ca—v As . BW-t, P-,k. CA 91 PROPOSED FLOOR PLAN CORE STATES OWN > C) 0107j? Dewey Pest Control East Unlon 5•ree4 Pas2GXie. CA 9S 1[ Dewey Pest Contrd Pest Control Site Improvei Ca—v As . BW-t, P-,k. CA 91 PROPOSED FLOOR PLAN u4y ,q) x � IM yg S s o R °n a $ - n � 4 B � � Y 0 v O O m 0 v m JA A ..roru• c I'm ` � l \ \ jlf ` � I \ \ II z hvx oPassm �Op pSprC� Dewey Past Control R STATES G :v n.•ai r.-r.,c�V.aw°t'ion S^� t' =itr-0' .,� 939 Eastew yP Pasa�'ontro: � `,� Dewey Past Control dw M� 6e: 98 -62 -10 o''.1 } „�� 5� Dewey Pest Control Site imps trrann BY• THE GROUP '- - � �- 14737 Gar,e Avery -, 8a'axh Park G 0WAMM. CONCEPTUAL LANDSCAF z -Wh) �r o S o N C W P�7Y N N O Z p a RI Z N_ H Z i a A � ° G esa� A L"7 m L'f a h � ro z 2Ya m i A � ° G esa� A L"7 m L'f a h � ro z 2Ya m '� � •--� }Wry i Q - - -'il rt a C a.. C O O L V O 8m�t ro m Z :L» A GJ O .Ui A � a h is ro m O N dd z Z i - .A Q - - -'il rt a C a.. C O O L V O 8m�t ro m Z :L» A GJ O .Ui ATTACHMENT #4 RESOLUTION 462 RESOLUTION NO. 462 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND CONCEPTUALLY APPROVING THE DESIGN REVIEW PROPOSAL FOR THE CONTRUCTION OF A NEW TWO - STORY OFFICE /WAREHOUSE BUILDING IN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA; (LOCATION: 14137 GARVEY AVENUE; APPLICANT: BROCK DEWEY, REPRESENTING DEWEY PEST CONTROL; CASE NUMBER: PR 10 -09)" WHEREAS, the property described herein is located within the Sierra Vista Redevelopment Project Area and the Redevelopment Plan requires that any new construction be reviewed and conceptually approved by the Community Development Commission prior to the issuance of any building permits; and WHEREAS, an application for Design Review to allow the construction of a new two -story office /warehouse building (the "Application ") was submitted on behalf of the owners of certain real property, located at 14137 Garvey Avenue in the City of Baldwin Park (the "Property "); and WHEREAS, the Application is requesting conceptual approval of the office building on the Property, pursuant to the Sierra Vista Redevelopment Plan. NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Community Development Commission of the City of Baldwin Park does hereby find, determine, and declare as follows: a) That the proposed improvements will be compatible with the standards and other requirements set forth in the Sierra Vista Redevelopment Plan and the design proposed by the Community Development Commission in that the proposed two -story professional office building will improve the visual appearance of the neighborhood and fit well with the surrounding uses. b) That no modification of the proposed improvements will be necessary in order to meet the requirements of the Sierra Vista Redevelopment Plan or the Sierra Vista Redevelopment Project Area Design Guidelines as the project has been reviewed in accordance with these documents; and PR 10 -09 14137 Garvey Avenue Pago 2 c) That the applicant has not entered into an agreement with the Community Development Commission for the development of said improvements. SECTION 2. Based upon the evidence presented, including applicable staff reports and each member of the Commission being familiar with the Property, and upon the findings set forth in Section 1, above, the Commission hereby conceptually approves the Application. SECTION 3. This conceptual approval shall not constitute approval by the Community Development Commission of any funding of or monetary participation in this project, nor shall it be deemed to be a waiver by the Community Development Commission of any right or power, which is otherwise available to the Commission. SECTION 4. The City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the Secretary of the Community Development Commission and the Applicant. PASSED AND APPROVED this 6th day of April 2011. MANUEL LOZANO, CHAIR C:V,m ykAP.lY1W ORl?lResoluhwsOrdinances\Agenty ResolulionsX1 A 137 Garvey.DOC PR 10 -09 14137 Garvey Avenue Page 3 ATTEST: STATE OF CALIFORNIA } COUNTY OF LOS ANGELES) SS. CITY OF BALDWIN PARK ) I, LAURA M. NIETO, CIVIC, Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution 462 was duly and regularly approved and adopted by the Community Development Commission of the City of Baldwin Park at a regular meeting thereof, held on April 6, 2011 by the following vote: AYES: MEMBER: NOES: MEMBER: ABSENT: MEMBER: ABSTAIN: MEMBER: LAURA M. NIETO, CIVIC DEPUTY CITY CLERK C: V1my1AP .9YIWORD1ResolutionsOrdlnances \Agency ResolullwsX14137 Garvey.DOC AGENDA BALDWI N PARK HOUSING AUTHORITY April 6, 2011 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 i BALDWI N P - A- R- K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this agenda otra de sus Agencias nombradas en esta agenda, para on any matter posted on the agenda or on any other hablar sobre cualquier asunto publicado en la agenda o matter within its jurisdiction. If you wish to address cualquier tema que est6 bajo su jurisdicci6n. Si usted the City Council or any of its Agencies, you may do desea la oportunidad de dirigirse al Concilio o alguna de so during the PUBLIC COMMUNICATIONS period sus Agencias, podra hacerlo durante el periodo de noted on the agenda. Each person is allowed three Comentarios del Publico (Public Communications) (3) minutes speaking time. A Spanish speaking anunciado en la agenda. A cada persona se le permite interpreter is available for your convenience. hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] PUBLIC HEARING 1. BALDWIN PARK HOUSING AUTHORITY'S FY 2011 -2012 STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN Staff recommends Authority conduct the public hearing and following the public hearing 1) approve the adoption of the FY 2011 -2012 Streamlined Annual PHA Plan; and 2) waive further reading, read by title only and adopt Resolution No. HA 2011 -001 entitled, "A RESOLUTION OF THE BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FY 2011- 2012." ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 31s' day of March 2011. Laura M. Nieto, CMC Deputy City Clerk 11 �# BALDWIN P A,R,K TO: FROM: DATE: CITY OF BALDWIN PARK HOUSING AUTHORITY AGENDA Honorable Chairman and Members of the Board p Marc Castagnola, Community Development Mana April 6, 2011 SUBJECT: BALDWIN PARK HOUSING AUTHORITY'S FY 2011 -2012 STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA) PLAN PURPOSE The purpose is for the Baldwin Park Housing Authority Board to hold a public hearing and consider: The adoption and approval of the FY 2011 -2012 Streamlined Annual PHA Plan (Attachment "A "). Approval of Resolution No. HA -2011 -001 establishing the adoption of the Plan as required by the U.S. Department of Housing and Urban Development (HUD) (Attachment "B "). BACKGROUND/ DISCUSSION Section 511 of the Quality Housing and Work Responsibility Act (QHWRA) of 1998 established the public housing agency Five -Year and Annual Plan requirement. The Five -Year Plan describes the mission of the agency and the agency's long -range goals and objectives for achieving its mission. The Annual Plan outlines their approach to managing programs and providing services for the upcoming year. The Annual Plan also serves as the annual application for grants to support improvements to public housing buildings, such as the Capital Fund Program. In April 2010, the Housing Authority submitted its 5 -Year Agency Plan for FY 2010- 2015. In order to receive operating funds from HUD for the Public Housing and Section 8 Housing Choice Voucher Programs, Housing Authority must submit an Annual PHA Plan for FY 2011 -2012 by April 17, 2011. There were no revisions to the programs identified in the PHA Plan for FY 2011 -2012. The goals and objectives in FY 2011 -2012 as identified in the Plan include: ■ Maintain a leasing rate of 98% to 100% to lease the maximum units authorized by HUD. ■ Work to ensure the de- concentration of low- income families in high - poverty areas by encouraging them and assisting them in moving to low - poverty areas and census tracts. The PHA will outreach to owners of units located outside areas of poverty or minority concentration. ■ Continue to maintain and improve our SEMAP scores by addressing any areas of weakness and implementing new procedures to improve specific SEMAP indicatorslscores. ■ Educate staff on new regulations and enforce current regulations that pertain to policies that affect the family's initial eligibility and continued assistance in the program. It is our goal to reduce any errors in calculating the housing assistance through training and quality control. ■ We have continued our efforts to leverage private and/or other public funds to create additional housing opportunities. ■ We will continue to improve our public housing management and our voucher management. We have begun steps to implement the FSS (family self - sufficiency) program in order to increase the number and percentage of employed persons in assisted families and to refer clients to financial counseling services. ■ We will continue our services agreement with the Fair Housing Agency to promote equal housing opportunities free from discrimination. ■ Our housing authority will ensure access to assisted housing regardless of race, color, religion, national origin, sex, familial status, and disability. Staff meets annually with program participants and provides information regarding programs or resources available that promote self - sufficiency and employment, Also included is information regarding childcare, education programs and assistance to the disabled. With the implementation of the Family Self - sufficiency program expected this year, the participants' success in self- sufficiency and economic vitality will be measurable. Public notices and 45 -day comment period As required, a public notice was published in the San Gabriel Valley Tribune informing the public that the Annual Plan, ca including Statement and other e tC�equired supporting Consolidated Plan, propose d capital improvements, documents, were available for public review. Also as required, to ensure public input, the Resident Advisory Board (RAB), consisting of Section 8 Participants and Public Housing residents met on February 8, 2011 to review the documents. The RAB discussed the Plan and accepted it in the draft format. No comments were received from the RAB. To date, no comments have been received through the public comment period regarding the FY 2010 -2012 PHA Plan. FISCAL IMPACT There is no impact to the General Funds. RECOMMENDATION Staff recommends that the Housing Board approve: The adoption of the FY 2011 -2012 Streamlined Annual PHA Plan (Attachment "A "). Resolution No. HA -2011 -001 establishing the adoption of the PHA Plan (Attachment "B "). Attachments Attachment "A:'— FY 2011 -2012 Streamlined Annual PHA Plan Attachment "B" — Resolution No. HA 2011 -001 ATTACHMENT "A" FY 2011 Streamlined Annual PHA Plan U.S. Department of Housing and Urban OMB No. 2577 -0226 PHA 5 -Year and Development Expires 4/30/2011 Annual Plan Office, of Public and Indian Housing 1.0 PHA Information PHA Code:CA120 PHA Name: BALMVIN PARK HOUSING AUTHOYZITY Standard E] HCV (Section 8) PHA Type: El Small ❑ High Performing JD PHA Fiscal Year Beginning: (MMIYYYY): 07/01/2010 qE1 ventory (based �ACC units at ti me DEFY beginning in I.0 above) Number of HCV units:500 umber of PH un bmission Type 5 -Year Plan Only 5 -Year and A nimal Plau ®Alumal Plan Only ❑ 4.0 PHA Consortia ❑ PHA Consortia: (Check box if submitting a joint Plan and complete table below.) No. of PHA Program(s) Included in the I Programs Not in the Program Participating PHAs Code Consortia Consortia pH HCV PHA I: PHA 2: PHA 3: 5.0 5 -fear Plan. Complete items 5.1 and 5.2 only at S -Year Plan update. 5.1 �Iissian. Stale the PHA's Mission for serving the needs of low- income, very low- income, and extremely [ow income families in the PIIA's jurisdiction for the next five years: 5,2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income and very low- income, and ex[renrely low- income families for the next five years. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year Plan. PHA Plan -update (a) Identify all PHA Plan elements that have been revised by the PHA since its last Annual Plan submission: i. The Baldwin Park Housing Authority implemented the Family Self- Suflicieacy (FSS) Program. 2, The Baldwin Park Housing Authority continues to research the process to remove its public housing units from its inventory and the existing residents will receive tenant -based assistance. The voluntary conversion from public housing to tenant -based assistance will be done in accordance with 24 CFR 972 subpart B. McNeil Manor is the name of the project being converted. (b) ldentify the specific IODUtiOn(s) rvliere the public may obtain copies of the 5 -Year and Annual PHA Plan. For a complete list of YHA Plan elements, see Section 6.0 of the instructions. Baldwin Park City Hall 14403 E. Pacific Ave. Baldwin Park, CA 91706 7,0 Hope VI, 'Mixed Finance Modernization or Development, Aemolition arrdlor llisposition, Conversion of Public Housing, Homeotivncrsiiip Programs, and Project -based Vouchers. Include statements related to these programs as applicable. 8.0 Capital Improvements, Please complete Parts 8.1 through 8.3, as applicable. 8 1 Capital Turd Program Annual StatenrentMerformanee and Evaitiation Report, As part of the PHA 5 Year and Aimual Plan, anumally complete and submit the Capital Fund Program Antral StatementlPerformance and Erahrafian Report, form HUD - 50075.1, for each current and open CFP grant and CFFP financing- it ar 8 2 Capital Fund Program Five -Year Action Plan. As part of the submission of the Amnial Plan, PHAs nunst comp' etc aedtsu air,a »ld add latest ye Program Five -Year Action Plan, form HUD- 50075.2, and subsequent annual updates (on a basis, e.g., P )' for a five year period). Large capital items must be included in (lie Five -Year Action Plan. Capital Fund Financing Prograin (CFFP). F1 Check if the PHA proposes to use any portion of its Capital Fund Program (CFP)1Replacement Housing F RH actor (F) to repay debt incurred to 8 3 finance capital improvements. Page I of 3 form HUD -50075 (412008) Housing Needs. Based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally avauaore data, make a reasonable effort to identify the housing needs of the tow - income, very low - income, and extremely low- income families who reside in the jurisdiction reasonable e e the PHA, including elderly families, families with disabilities, and households of various races and ethnic groups, and other families who are on the public housing and Section 8 tenant -based assistance waiting Gists. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. Baldwin Park: There are 17,715 housing units in the City of Baldwin Park. 21.8% are nmkti- family units. The vacancy rate in multi- family units is 2.7 °10. Median rents range from $500 to $1,000 (76.4% of units). There are 6,731 renter - occupied wets in Baldwin Park. A great proportion, 33.6 %, of the families and individuals in Baldwin Park fall below the poverty level. 44.3% of the households pay more than 30% of their income towards rent. Ann estimated 16,532 of Baldwin Park residents are disabled which represents 23.9% of the population. An estimated 4,744 are elderly households representing 6.2% of the population. The majority of Baldwin Park's residents are identified as Wltite representing an estimated 40.2% of the population. The second largest ethnic group in the city are Asians representing 11.5% of the population. However, HispauicslLatinos of any race represent 78.8% of the population. Nest Covina: There are 32,058 housing units in the City of Nest Covina. 25.7% are mutt { - family units. The vacancy rate in nudti- family moils a d ind Median rents range from $500 to $1,500 (87.8% of units). There are 10,461 renter - occupied units in Nest Covina. 15.4 %, of the families and individuals Median. Nest Covina fall below tine poverty level. 43.5% of tine households pay more than 30% of their income towards rent. Au estimated 18,390 of Nest Covina residents are disabled which represents 19.0% of tine population. An estimated 14,542 are elderly households representing 13.8% of the population. The majority of West Covina s residents are identified as White representing an estimated 43.9% of the population, The second largest ethnic group in tine city are Asians representing 22.7% of tine population. However, Hispanics/Latinos of any race represent 45.7% of the population. Monrovia: There are 13,957 housing units in the City of Monrovia. 34% are multi - family units. Tine vacancy rate in multi- family units is 4.4 %. Median rents range from $500 to $1,000 (71.8% of units). There are 7,010 renter- occupied units in Monrovia. A great proportion, 18.4 %, of the families and individuals in Monrovia fall below t{te poverty level. 39.9% of tine households pay more than 30% of their income towards rent. An estimated 6,708 of Monrovia residents are disabled which represents 18.16% of the population. Ali estimated 4,797 are elderly households representing 12.9% of the population. escriting he city are nro Americans representing et ling 8.7hit repr Population- population. ever, tI spaniccs/Latpopulation. oslof any race represent 35.2% t tof the group tun Y population. El Monte: There are 27,758 housing units in the City of CI Monte. 35.0% are multi - family units. The vacancy rate in multi - family units is 4.1 %. Median rents range froth $500 to $1000 (76.5% of units). There are 15,849 renter - occupied units in El Monte. A great proportion, 34.3 %, of the families and individuals in El Monte fall below the poverty level. 48.6% of tine households pay more than 30% of their income towards rent. An estimated 23,026 of El Monte residents are disabled which represents 19.85% of the population. An estimated 10,491 are elderly households representing 9.4% of tine population. The majority of EL Monte's residents are identified as White representing an estimated 35.7% of tine population. The second largest ethnic group in the city are Asians representing 18.5% of te population. However, HispanicslLatinos of any race represent 72.4% of the population. h South El Monte: There are 4703 housing units in the City of South El Monte. 28.0% are nniti- fannily units. Tire vacancy rate in multi - farm{), units is 2.2 %. Median rents range from $300 to $999 (88.9% of units). There are 2300 renter- occupied units in Soy No e than 30°/ great f their proportion, towards re lie families and individuals in South El Monte fall below the poverty level. 41.710 of tine households pa }' An estimated 4,742 of South El Monte residents are disabled which represents 25% of the population. An estimated 1,490 are elderly households representing 12.6% of the population. The majority of South El Motle's residents are identified as ��' {Hite representing all estimated 40,6% of the population. The second largest ethnic group in the city are Asians representing 8.4% of t{te population. However, llispanicslLatitnos of any race represent 86% of the populatimn. Housing need is defined as tine gap between (lie type of housing required by tine City's existing and projected residents and the type of housing available. Page 2 of 3 form BUD -50075 (412008) 9.1 strategy for Addressing Housing Needs, Provide a brief description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and an the waiting list in the upcoming year. Note: Snnall, Sectiot3 S Duly, and High Performing PHAs complete only for Amruat Plan subnnssion with the 5 -Y car Plan. 1. Maintain a leasing rate of 98% to 100 %. 2. Continue to masinnize the budget authority to provide as many households as possible with improved living conditions and ease cost burdens associated with housing. 3. Fully implement the newly purchased housing software to improve the efficiency of managing the wailing list. Additional Information, Describe the following, as well as any additional infotnnation HUD has requested. (a) Progress in Meeting Mission and Goals. Provide a brief statement of the PHA's progress in meeting the mission and goals described in the 5- Year Plan. In partnership with the City of Baldwin Park, the BPHA also administers a Tenant Based Rental Assistance Program to provide applicants on the Housing Choice Voucher waiting list an opportunity for temporary housing until they are issued a Voucher, In an effort to obtain and retain affordable rental units for the BPHA tenants', the payment standards are continulously analyzed and updated as needed. This allows the HCV participants to compete fairly with the non- participants when seeking housing. It also encourages property owvners to participate in the HCV program particularly during the current economic housing crisis. The BPHA has recently maeimized it's budget authority to provide as many households as possible with improved living conditions and ease cost burdens associated with housing. (b) Significant Amendment and Substantial Devi ation/Modificatiom Provide the PHA's definition of "significant amendment" and "substantial deviatio»tmodification" Significant Amendment is defined as an amendment that would require the approval of the Housing Commission and the Housing Board in order to implement (i.e., a change to Eligibility andlor Occupancy requirements, a change in goals or strategy and a substantial change in tine goals and objectives.) Substantial Deviation is defined as a significant reduction in the goals and objectives over the five -year period, or a change of more indicators or a change/addition to or elimination of one of the Agenc)rs goals. 11.0 Required Submission for HUD Field Office Review. In addition to the PHA Plan template (HUD- 50075), PHAs must submit the following documents. Items (a) through (g) may be submitted with signature by mail or eleeironically with scanned signatures, but electronic submission is encouraged. items (h) through (i) must be attached electronically with the PHA Plan, Note: Faxed copies of these documents will not be accepted by the Field Office. he PFf f Plans acrd Related Regulations (which includes all certifications relating (a) Form HUD- 50077, PHA Certifications of Compliance With t to Civil Rights) (b) Fonil IiUD- 50070, Certification for a Drug -Free IfTorkplace (PHAs receiving CFP grants only) (c) Form HUD - 50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF- LLL -A, Disclosure of LobbyingAclivities Continuation Sheet (PHAs receiving CFP grants only) (f) Resident Advisory Board (RAB) comments. Comments received from the RAB must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of tine recommendations and the decisions made on these recommmendations. (g) Challenged Elements (h) Fonn IIUD - 50075.1, Capital Fund Program Minna[ Stateutent/Parfortuance and Evaluation Report (PHAs receiving CFP grants olily) (i) Form HUD - 50075.2, Capital Fund Program Five- leardction Plan (PHAs receiving CFP grants only) Page 3 of 3 form HUD -50075 (412008) This information collection is authorized by Section 5 i 1 of the Quality ilausing and Work Responsibility Act, which added a ne�v section 5A to t {le U.S. Housing Act of 1937, as policies, rules, andirequirements co 5-Year and Annual PHA Plans. Tile t ern ing tree PHA's operations, p ogr 5-Year ts, and services, and inforprovide HUD, families served byttherPHA, parties ndtmembers oftl etc PHA public of ear and Annual PlansaotHUD1ePi public reporting burden for this i for not on collection is estitilated to average 12.68 hours pert response, e, in types d og the timetfor of the 5 reviewing instructions, searching existing data sources, gathering and maintaining the data heeded, and completing and reviewing the collection of information. H stay not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number. Privacy Act Notice. Section rte In eted States d regal tens of Housing tae eu an De e olettt2, Codetof Federal Regulations. Responses totfiteecofiection of inrorn anon aretie 12, eq U.S. Cade, required to obtain a benefit or to retain a benefit. The infartnatian requested does not lend itself to confidentiality Instructions farm HUD -50075 Applicability. This fort" is to be used by all Public Housing Agencies (PHAs) with Fiscal Year beginning April 1, 2008 for the submission of tileir 5 -Year and Annual Plan in accordance with 24 CFR Part 903. 'Tile previous version ntay be used only through April 30, 2008. 1.0 PHA Infornuatian Include the frill PHA name, PHA code, PHA type, and PHA Fiscal Year Beginning (MIv11YYYY). 2.0 Inventory Under each program, enter the number of Annual Contributions Contract (ACC) Public Housing (PH) and Section 8 units (HCV). 3.0 Submission Type Indicate whether this submission is for an Annual and Five Year Plan, Annual Plan only, or 5 -Year Plain only. 4.0 PIIA Consortia Check box if submitting a Joint PHA Plain and complete the table. 5.0 Five -Year Plan Identify, the PRA's Mission, Goals andlor Objectives (24 CFR 903.6). Complete only at 5 -Year update. 5.1 Dlissloit. A st itentettt of the mission ofthc public llonsing agency for serving the needs of low - income, very low- incottte, and extremely low- income families in the jurisdiction of tine PHA during tine years covered under the plan. 5.2 Goals and Objectives. Identify quantifiable goals and objectives that will enable the YHA to serve tine needs of low income, very low - income, and extremely low- income families. 6.0 PIIA Plan Update, in addition to the items captured in the Plan template, PHAs must have tine elements listed below readily available to t{te public. Additionally, a PHA must: (a) Identify specifically which plan elements have been revised since the PHA's prior plan submission, (b) Identify where the 5 -Year and Annual Plan may be obtained by tile. public. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on its official website. PHAs are also encouraged to provide each resident council a copy of its 5 -Year and Annual Plan. PIIA Plan Elements. (24 CFR 903.7) Eligibility, Selection and Admissions Policies, including Deconcentratol And Nall List Procedures. Describe the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV and unit assignment policies for public housing; and procedures for maintaining waiting lists for admission to public housing and address any site -based waiting lists. Financial Resources, A statement of financial resources, including a listing by general categories, of the PHA's anticipated resources, such as PHA Operating, Capital and other anticipated Federal resources available to tie PHA as well as tenant rents and other incone available to support public housing or tenatit -based assistance. Tile statement also should include the nor - Federal sources of funds supporting cacti Federal program, and state the planned use for the resources. 3. pent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units. 4. Operation and Management. A statement ofthe rules, standards, Bud policies of tine PHA governing maintenance management of housing oivied, assisted, or operated by the public housing agency (which shall include measures necessary for tine prevention or eradication of pest infestation, including cockroaches), and management of the PHA and programs of the PHA. 5. Grievance Procedures. A description of tine grievance and informal hearing and review procedures that the PHA makes available to its residents and applicants. 6. Designated Housing for Elderly and Disabled Families. With respect to public housing projects orated, assisted, or operated by the PHA describe any projects (or portions thereon, in t{ie upcoming fiscal year, that the PHA has designated or will apply for designation for occupancy by elderly and disabled families. The description shall include the following inforhation: 1) development "nine and number; 2) designation type; 3) application status; 4) date the designation was approved, submitted, or planned for submission, and; 5) the number of units affected. 7. Community Service and Self - Sufficiency. A description of: (1) Any programs relating to services and amenities provided or of %red to assisted ramifies; (2) Any policies or programs of the PHA for tie enhancement of the econoinic and social self - sufficiency or assisted families, including programs tinder Section 3 and FSS; (3) How tiie PHA will comply with the requirements of community service and treatment of income changes resulting from welfare program requirements. (Note: applies to only public Itousing). 8. Safely and Crime Prevention, For public housing only, describe the PHA's plan for safety and crime prevention to ensure the safety of the public housing residents. The statement nntst include: (i) A description of the need for measures to ensure the safety of public housing residents; (ii) A description of any crime prevention activities conducted or to be conducted by the PHA and (iii) A description of the coordination between the PHA and the appropriate police precincts for carrying out crime prevention measures and activities. Page 1 of 3 lnstruetions form HUD -50075 A statement describing the PHAs policies and that the public housing agency plans to voluntarily convert; 2) An analysis of the projects or buildings required to be 9. Pets. requirements pertaining to the ownership of pets in public converted; and 3) A statement of the amount of assistance to be used for rental assistance or housing, received under this chapter other housing assistance in connection with such conversion, 10. Civil 111gllts Certification, A PHA will be considered in compliance with the Civil Rights and AFFH Certification gee guidance on HUD's website at: htt ud• ov /olEcesl il>/centerslsac / convcrsion.cfin if it can document that it examines its programs and proposed programs to identify any impediments to fair those (d) Homeonvnership. A description of any lionncoumcrsliip administered by llonsing Choice witbin those programs; addresses in a reasonable fashion in view of the (including project number and unit count) the agency or for which tine PHA has applied or will apply impediments resources available; works with tile. local jurisdiction to for approval. implement any of the jurisdiction's initiatives to affirmatively further fair housing; and assures that tine applicable Consolidated a Pro ect -based Volubers. If the PHA wishes to use the a statement of the projected annual plan is consistent with any Plan for its jurisdiction. project -based voucher program, number of project -based units and general locations and how project basing would be consistent with its PHA Plan. 11. Fiscal Year Audit. The results of the most recent fiscal information on a PHA's year audit for the PHA. 8,0 Capital improvements. This section provides With respect to public housing projects owned, 12. Asset lianagenhent, A statement of how the agency will statement flo with respect to Capital Fund Program. assisted, or operated by the public housing agency, a plan describing the to ensure long -term physical and social carat out its asset management they Out i housing inventory ofthe agency, including how capital improvements necessary of the projects Must be completed along with tile required tine agency will plan for the long -term operating, capital investment, rehabilitation, modernization, l tcF111 disposition, and viability forms. Items identified in 8.1 through 8,3, must be signed where transmitted electronically along with the PHA's Annual other needs for such inventory. directed and Plan submission. 13. Violence Against )``omen Act (VA \VA). A description provided or 8.1 Capital Fun] Program Annual Statement/Performalice rind PHAs must complete time Capital Fund of 1) Any activities, services, or programs offered by an agency, citlier directly or in partnership with of Evaluation Report. Progratn Annual Staten,entlPerformarrce and Evahialion Report Fund Program (CFP) to be other service providers, to child or adult victims domestic violence, dating violence, sexual assault, or (form HUD - 50075.1), for each Capital undertaken with the current year's CFP funds or with CFFP stalking; 2) Any activities, services, or programs provided PHA that helps child and adult victims of proceeds. Additionally, the form shall be used for the following or offered by a domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any purposes: (a) To subinit the initial budget for a new grant or CFFP; activities, services, or programs provided or offered by a housing agency to prevent domestic violence, (b) To report on the Performance and Evaluation Report progress public dating violence, sexual assault, and stalking, or to enhance on any open grants previously funded or CFFP; and victim safety in assisted families. (c) To record a budget revision oil a previously approved open 7.0 Hope Vl, Mixed Finance Modernization or Development, Conversion of Public Housing, grant or CFFP, e.g., additions or deletions Of 'Work items, of budgeted amounts that have been undertaken Denlolitioi► and/or Disposition, Homeownersbip Progranis, and Project -based Vouchers niodificatioll since tile subnmissiorl of the last Annual Plan. The Capital Annual StalennentlPerfornmance and (a) Hope V1 m' llised Finance -Modernization or Development. housing (including project number (if Fund Program Evaluation Report must be submitted annually. 1) A description of any known) and unit count) for wlmicli the PHA will apply for HOPE or Development; and 2) A Additionally, PHAs shall complete the Performance and (see footnote 2) of the Capital Fund VI or Mixed Finance Modernization timetable for the submission of applications or proposals. The Evaluation Report section Programs Annual StatementlPerforniance and Fvaluation (form application and approval process for Hope Vl, Mixed Finance HUD- 50075.0, at time following limes: Modernization or Development, is a separate process. See on HUD's website at: I. At the end of the program year, until tine program is guidance htt :Iluriw.hud. ovlofZicesl lid /propram�o_ s /U1?/lio c6 /inder.cfm completed or all finds are expended; (b) Dennolition and/or Disposition. With respect to public housing to ACCs under the Act: 2• When revisions to the Annual Statement are [Wade, HUD approval, (e.g., projects owlmed by tine PHA and subject (1) A description of any housing (including project number and which do not require prior expenditures for emergency work, revisions resulting unit numbers [or addresses]), and tine number of affected units features) for which the from the PHAs application of fnmgibitity); and along with their sizes and accessibility PHA will apply or is currently pending for demmolition or 3, Upon completion or termination of the activities funded disposition; and (2) A timetable for the demolition or The application and approval process for demolition in a specific capital find program year. disposition. and/or disposition is a separate process. See guidance on HUD's 8.2 Capital Fund Program Five -Year Action Ptann website at: htt m : iNv.lnld, ov /offices/ tfllcenterslsacldemo dis clindcx.c PHAs must submit the Capital Fond Program Fine -fear Action PIIA for the first fill Note: This statement must be submitted to the extent that and/or disposition has Plan (form HUD - 50075.2) for the entire portfolio year of participation in the CFP and annual update thereafter to and to add a new fifth year (rolling Approved and /or pending demolition changed. eliminate the previous year basis) so that tine form always covers the present five-year period (c) Conversion or Public Housing. With respect to public by a PHA: 1) A description of any building beginning with the current year. Capital Fund Financing Program (CFFP). Separate, wTitteun housing owined or buildings (including project number and unit count) that 8,3 IIUD approval is required if time PHA proposes to pledge any the PHA is required to convert to tenant -based assistance or Instructions form HUD -50075 (2008 Page 2 of 3 portion of its CFPIRHF finds to repay debt incurred to finance capital improvements. Tile PHA must identify in its Annual and 5- year capital plans tile amount of the annual paymients required to service tile debt. The PHA nnist also submit an anmial statement detailing the use of the CFFP proceeds. See guidance on HUD's 1110 website at: hit :ll�vw�v.luid, ovlofticesluil> Iproaramslnlrlcanfundlcfip.cfin 9.0 housing needs. Provide a statement of the housing needs of families residing in the jurisdiction served by the P13A and the means by which tine PHA intends, to the maxhnum extent practicable, to address those needs. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5 -Year Plan). 9,1 Strategy for Addressing Housing Needs. Provide a description of the PHA's strategy for addressing lire housing needs of families in the jurisdiction and on the waiting list in the upcoming year. (mote: Standard and Troubled PHAs complete annually; Small and High Performers complete only for Annual Plan submitted with the 5 -Year Plan). 10.0 Additional Information. Describe the following, as well as any additional information requested by HUD: (a) Progress in Meeting Mission and Goals. PHAs must include (i) a statement of the PHAs progress in meeting the mission and goals described in the 5 -Year Plan; (ii) the basin criteria the PHA will use for determining a significant amendment from its 5 -year Plan; and a significant amendient or itiodification to its 5 -Year Plan and Annual Plan. (Note: Standard and Troubled PHAs complete annually; Small and High Performers complete ally for Annual Plan submitted with tiie 5 -Year Plan). (b) Significant Ameudment and Substantial Devi atioiilliodilication, PHA must provide the definition of "significant amendment" and "substantial deviatiom/modification ". (Note: Standard and Tronbled PHAs complete annually; Small and High Performers complete only for Amoral Plan submitted with the 5 -Year Plan.) (c} PHAs must include or reference any applicable memorandum of agreement with HUD or any plan to improve performance. (No(e: Standard and Troubled PHAs complete annually). Required Submission for HUD Field Office Review. In order to be a complete package, PHAs mast submit items (a) through (g), with signature by mail or electronically with scanned signatures. Items (h) and (i) shall be submitted electronically as an attachment to tine PHA Plan. (a) Dorm MUD- 50077, PH,4 Certifications of Compliance with the PIA Plans and Relates! Regulations (b) Form HUD - 50070, Certrftcation for a Drug -Free Workplace (PHAs receiving CFP grants only) (c) Form HUD - 50071, Certification of Payments to Influence Federal Transactions (PHAs receiving CFP grants only) (d) Form SF -LLL, Disclosure of Lobbying Activities (PHAs receiving CFP grants only) (e) Form SF- LLL -A, Disclosure of Lobbying Activities Continuation Sheet (PllAs receiving CI =P grants only) Page 3 of 3 (f) Resident Advisory Hoard (RAB) comments. (g) Challenged Elements. Include any element(s) of the PHA Pion that is challenged. (h) Form HUD - 50075.1, Capital Fund PrograrrrAitnttal Statement /Performmnce and Evaluation Report (llust be attached electronically for PHAs receiving CFP grants only). Sec instructions in 8.1. (1) Form HUD - 50075.2, Capital Fund Program Fire -Year Actimt Plan (inust be attached electronically for PHAs receiving CFP grants only), See instructions in 8.2. Lnstructions form IIUD -50075 (2008) g) Challenged Elements: NONE PHA Certifications of Compliance U.S. Department of Housing and Urban Development with PHA Plans and Related Office of Public and Indian Housing Expires 4/30/2011 Regulations PHA Certifications of Compliance with the PHA Plans and Related Regulations: Board Resolution to Accompany the PHA 5 -Year and Annual PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the_ 5 -Year and/or X Annual PHA Plan for the PHA fiscal year beginning _2011 , hereinafter referred to as" the Plan ", of which this document is a part and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof, I . The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan. 3, The PHA certifies that there has been no change, significant or otherwise, to the Capital Fund Program (and Capital Fund Program/Replacement Housing Factor) Annual Statement(s), since submission of its last approved Annual Plan. The Capital Fund Program Annual Statement/Annual Statement/Performance and Evaluation Report must be submitted annually even if there is no change. 4. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the PIan addresses these recommendations. 5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, file Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of tile Americans with Disabilities Act of I990. 7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identify any impediments to fair housing choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 8. For PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PICIIMS Module in an accurate, complete and timely manner (as specified in P1H Notice 2006 -24); • The system of site -based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site -based waiting list would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively fiuthering fair housing; • The PHA provides for review of its site -based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 9033(c)(1). 9. Tile PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. Previous version is obsolete Page 1 of 2 form HUD -50477 (412008) 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 14, The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 15. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A -87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Pant 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA provides assurance as pant of this certification that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours. 22. The PHA certifies that it is in compliance with all applicable Federal statutory and regulatory requirements. Baldwin Park Housing Authoritx PHA Name 5 -Year PHA Plan for Fiscal Years 20 X Annual PHA Plan for Fiscal Years 2011 CA120 PHA Number/HA Code -20 -2012 I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. warning: HUD will prosecute false claims and statements, Conviction may result in criminal and/or civil penalties. 18 U.S.C. 1001 1010 1012, 31 U.S.C. 3729 3802 Name of Authorized Official Vijay Singhal Title Executive Director Signature I Date Previous version is obsolete Page 2 of 2 form HUD -50077 (412008) Certification of Payments to Influence Federal Transactions Applicant Name Program/Activity Receiving Federal Grant Funding OMB Approval No. 2577 -0157 (Exp. 313112010) U.S. Department of Housing and Urban Development Office of Public and Indian Housing The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in comiec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, `title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (98 U.S.C. 1009, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized O(ficlat signature Previous edition Is obsolete Title Date (mmlddlyyyy) form HUD 50071 (3198) ref. 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O 4 O h 0, Tj an Q A � O d i1e ,Sa ova dz o�:s Qz� O a 0 W lu lu a 0 w v U O 00 0 O 6 O M i a 0 0 � CU N A � Z C O O N x� 00 Q 0 x U o W U tn CL4 rAU ww U U 0 N 0 M W 0 0 N 0 1 J ME A H M � N � w 0 0 a ro d w w b� �� bQ wQ � w o £W O a, Q 0 0-0 nn On o O x 0 a d 0 z ° 0 0 N 0 1 J ME w Cj . C`1 O O o G CA �zE C an O O U OO A 0 C) o �0 q �a o U U � U uU a 4+ O U di .a y O x 0 0 U U O a .s 0 0 0 O N 0 tn A N L`J w w o � O �i G4 Chi Gk w � A G N bA U OJ d d w� 0 P6(� �w cp vA ° wo o bx r 0 U pz ;z a 4+ O U di .a y O x 0 0 U U O a .s 0 0 0 O N 0 tn ATTACHMENT "B" Resolution No. HA 2011 -001 PHA Board Resolution U.S. Department of Housing OMB No. 2577 -0026 Approving Operating Budget and urban Development (expAW3112012) Office of Public and Indian Housing - Real Estate Assessment Center (P]H -REAC) Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of Information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMS control number. This fnformatlon Is required by Section 6(c)(4) of the U.S. Housing Act of 9937. The information is the operating budget for the low4000me public houslag program and provides a summary of the proposedibudgeted receipts and expenditures, approval of budgeted receipts and expenditures, and Justification of certain specified amounts. HUD reviews the Information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA fs In compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This Information does not lend itself to confidentiality. PHA Name: Baldwin Park Housing Authority PHA Fiscal Year Beginning: FY 2011 PHA Code: CAI 20 Board Resolution Number: HA 2011- Acting on behalf of the Board of Commissioners of the above- nanied PHA as its Chairperson, I snake the following certifications and agreement to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): DATE 0 Operating Budget approved by Board resolution on: Operating Budget submitted to HUD, if applicable, on: Operating Budget revision approved by Board resolution on: Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above -named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the efficient and economical operation of the housing for the purpose of serving low - income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; S. The PHA will comply with the wage rate requirement under 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, if applicable, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. (18 U.S.C. 1001, 1010, 1012.31, U.S.C. 3729 and 3802) Print Board Chairperson's Name: Signature: Date: Previous editions are obsolete form HUD -52574 (0812005) RESOLUTION NO. HA 2011 -001 A RESOLUTION OF THE BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FY 2011 -2012 WHEREAS, the Baldwin Park Housing Authority administers the Section 8 Housing Choice Voucher and Public Housing Programs with funds provided by the U.S, Department of Housing and Urban Development ( "HUD "); and WHEREAS, the FY 2011 -2012 Annual PHA Plan describes in accordance with Section 511 of the Quality Housing and Work Responsibility Act (1998) the agency's long -range goals and objectives for achieving it's mission, the agency's approach to managing programs, and providing services for the upcoming 2011 -2012 year. WHEREAS, the FY 2011 -2012 Annual PHA Plan serves as the annual application for the Capital Fund Program grant to support improvements to it's public housing. WHEREAS, HUD regulations require that Public Housing Authorities that receive funds to operate Federal Public Housing and Section 8 Tenant -Based assistance (vouchers) programs must submit updated Annual PHA Plans on an annual basis. NOW, THEREFORE, the Baldwin Park Housing Authority does resolve as follows: SECTION 1. That the 2011 -2012 Annual PHA Plan has been established in accordance with the Housing Quality and Work Responsibility Act and is current with HUD regulations. SECTION 2. That the Chairman and Secretary shall certify to the adoption of this resolution. APPROVED AND ADOPTED this 6t" day of April 2011. Manuel Lozano, Chairman ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) .ss CITY OF BALDWIN PARK ) I, Laura Nieto, Deputy City Clerk of the City of Baldwin Park do hereby certify that the above foregoing Resolution was duly passed and adopted by the Baldwin Park Housing Authority at 2 Meeting thereof, held on the 6th day of April 2092, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Laura Nieto Deputy City Clerk