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Home My WebLink About2011 03 09NOTICE AND CALL OF SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 9, 2011 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with ti i e att a U1- U U Agenda. Dated: March 3, 2011 AFFIDAVIT OF POSTING "YO-1 Manuel Lozano Mayor 1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on March 3, 2011. Laura M. Nieto, CMC Deputy City Clerk uedazm CITY COUNCIL SPECIAL MEETING Please j: note meeting March 9, 2011 location 6:00 p.m. CITY HALL — 3d Floor, Conference Room 307 14403 EA S T PA CLFI C AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 P - A- R- K Manuel Lozano Marlen Garcia Monica Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tern - Council Member - Council Member Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTELA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al p6blico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier terra que est6 bajo sujurisdicci6n. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concitio 0 Agencies, you may do so during the PUBLIC a1guna de sus Agencias, podr6 hacerlo durante e/ COMMUNICATIONS period noted on the periodo de Comentarios del POblico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish-speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un int6rprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 6:00 p.m. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY . CO %'.1N CIJ_ PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1� B,iefl,, respond to statements made or questions 'j-1-11— J — Y 1 Briefly -.H- questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code RrAQ534.21, .3- — ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fjar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one case) 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9(a)) Case Name: Oralia Argurcia v. City of Baldwin Park Case Number: EAMS No. ADJ7311321 Claim No. 2009104640 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. March 3, 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE; Copies of staff reports and supporting documentation pertaining to each item on this agenda are l., {.,. -.,,, l; r1 �;,,,,. na I.tau and M-- t. N., n..-. ,. �_ Angeles available tvt put✓tic viev✓iitg an inspection at laity I %all, G , Ioor Louuy htea or at the Los Angeles Counly Public Library in the City of _Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at i 626.960.4011, ext. 466 or via e -mail at Inieto baldwinpark.com I In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please ` contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Vildg-Z MITA March 9, 2011 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 01706 (6206) 960-4011 Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTELA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podr6 hacerlo durante e/ periodo de Comentarios del P(iblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. 0 1 f f, rs 6:0'� V INVOCATION ROLL CALL CITY COUNCIL SPECIAL MEETING — 7:00 PM Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano • Presentation of plaque to the family of Baldwin Park resident Carmen Cisneros • Presentation to the 173rd Airborne Combat Brigade in honor of the 44th anniversary of the only jump into Vietnam • Proclamation proclaiming Arbor Day in the City of Baldwin Park PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. City Council Agenda Page 2 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL Staff recommends City Council approve the preparation and presentation of the plaques, proclamations and certificates, as outlined in the staff report. 3. MINUTES Staff recommends City Council approve the minutes of the meeting of February 16, 2011 (special) and February 24, 2011 (special.) 4. CLAIM REJECTIONS Staff recommends City Council reject the claim of Victoria Sourakli and direct staff to send the appropriate notice of rejection to claimant. 5. CITY TREASURER'S REPORT - DECEMBER 2010 & JANUARY 2011 Staff recommends City Council receive and file the reports. 6. ADOPTION OF RESOLUTION 2001 -009, A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY FOR ELIGIBILITY OF A $300,000 CAL - RECYCLE GRANT C1a r _ 7.1 rt c� City CWU11C11 V�a�`v'e further r °casing, read by title only and uU L Resolution No. 2011 -009 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY." 7. APPROVE THE FINAL LAYOUT AND THE ADDED DESIGN SERVICES FOR THE TRANSIT CENTER IN AN AMOUNT NOT TO EXCEED $99,925 TO WATRY DESIGN, INC., AND AUTHORIZE SOLICITATION OF PROPOSALS FOR CONSTRUCTION MANAGEMENT SERVICES Staff recommends City Council 1) amend the Consultant Services Agreement with Watry Design, Inc. to add the Scope of Work to complete design of the Transit Center in an amount not to exceed $99,925; and 2) authorize staff to advertise the Request for Proposals to solicit Construction Management Services. 8. FISCAL YEAR 2010 -2011 MID -YEAR REPORT, AS OF JANUARY 2011 Staff recommends City Council review the mid -year analysis / information and approve the mid -year revenue and expenditure estimates or provide other direction to staff. 9. TOURNAMENT OF ROSES PARADE FLOAT Staff recommends City Council consider Option 2 — direct Staff to make contacts with service organizations, residents, business owners and corporations who would be interested in forming a Baldwin Park Rose Float Association; or provide any other direction as the Council deems appropriate. SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2011 -2012 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing, approve the allocations for the FY 2011 -2012 CDBG public service programs by selecting either OPTION 1 — Approve E- Team's recommendations for funding; or OPTION 2 — Revise allocations as the City Council deems appropriate. City Council Agenda Page 3 REPORTS OF OFFICERS 11. APPOINTMENT TO FILL UN-SCHEDULED VACANCY ON THE PLANNING COMMISSION Staff recommends City Council review Commission applications and waive further reading, read by title only and adopt Resolution No. 2011-008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION NO. 2010-027 APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY TO OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30, 2012." CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request by Council Member Rubio for discussion on the following: 1 Discussion & consideration to initiate an annual Arbor Day ('.in.Iin.hrAtinn that WoUlri a) Increase public awareness of the social, economical and environmental benefits of trees in our envir(Jnment-, b) Educate residents and business owners on how to improve tree-care practices; and c) Engage and encourages the collaboration of residents, school districts, water districts, businesses and state leaders; and 2) Discussion and consideration to create an Official City Facebook page as a communication tool that includes links to other events and organizations, such as Baldwin Park Unified School District, Adult School and the Library ADJOURNMENT CERTIFICATION 1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of March, 2011. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960-4011, ext. 466 or via e-mail at InietoCo)baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) City Council Agenda Page 4 1 IIfffl � �> l }rA BAMW ( N P • A , R . u TO: FROM: DATE: SUBJECT: to @:= myfflfffdzx 1 psi BI- Honorable Mayor and Members of the City Council Lorena Quijano, Finance Director ' The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. The attached Claims and Demands report format meets the `required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 193227 — 193281. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 213148 — 213404 for the period of January 23, 2011 through February 05, 2011 inclusive; these are presented and hereby ratified, in the amount of $380,910.51. 2. General Warrants, including check numbers 184354 to 184608 inclusive, in the total amount of 784,860.08 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code. the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. 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Fa U ;.G � The purpose of this report is to seek approval of the City Council of requests for plaques, p r0JCIa mati; cons and certificates, and to recap approved emergency requests. REQUESTS /RECAP The following requests for plaques and certificates were received: RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. Time/Date/Place of Date Needed Requested By List of Honorees Presentation Mayor Lozano Raul Mario Mireles Garza 9:00am/March 4 th Plaque Mayor of Sabinas Hidalgo, State of the City Address 03-04-11 N.L. Mexico Mayor Lozano Family of Carmen 7:00pm/March 9th Plaque Cisneros Council Chambers 03-09-11 Community Proclamation proclaiming 7:00pm/March 9th Proclamation Development March 7-14 as Arbor Day Council Chambers 03-09-11 Department Week in the City of Baldwin Park RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. CITY OF BALDWIN PARK CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION rug 11, 0 mitlill'olo 11191111 MAR 16, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor / Chair Marlen Garcia, Mayor Pro Tern / Vice Chair Council Members / Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. M�11�r fh-;r I ozano called the meeting to order at 6:115 p.ML ayo, G ah Lw ROLL CALL Present: Council Member / Member Monica Garcia, Mayor Pro Tern / Vice Chair Marlen Garcia, Mayor / Chair Lozano. Absent: Council Member / Member Pacheco, Council Member / Member Rubio. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Community Development Manager Castagnola, Public Works Director Galvez, City Clerk Avila, Deputy City Clerk Nieto. Council Member / Member Rubio arrived at 6:20 p.m.; Council Member Member Pacheco arrived at 6:27 p.m. PUBLIC COMMUNICATIONS NONE NEW BUSINESS * STUDY SESSION TO PROVIDE DIRECTION ON PARKING STRUCTURE ELEVATIONS AND DESIGN The representative from Watry presented a revised version of the proposed parking structure with enhancements as previously directed by the City Council. Four (4) color options were presented as well as enhancements to landscaping. The Council / Commission was advised that at this stage, they did not have to make a decision on the color palatte and that mock-ups would be done on the structure. Mayor / Chair Lozano inquired about the timeframe for the bidding and award to which staff responded that they were hoping to have the item before the Council in August or September 2011. Both CEO Singhal and Public Works Director Galvez spoke about a funding extension request, noting that the environmental assessment took longer than anticipated. Director Galvez reported that MTA viewed the environmental assessment as a significant milestone and did not anticipate any issues with being granted an extension. CEO Singhal reported that the bid document would hopefully be ready before June and Director Galvez explained the timeframe and process for the Request for Proposals. RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un-represented employees; and part-time employees 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8437-013-905 Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: D.C. Corporation Under Negotiation: Price and terms of payment 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: NRDC v. Los Angeles, 08-1467 AHM (PLAx) 4. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION GC§54956.9(b) One (1) Case RECONVENE IN OPEN SESSION The Council / Commission reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken There being no other matters for discussion the meeting was adjourned at 7:00 MI Approved as presented by the Council / Commission at their meetings held March 9, 2011. Laura M. Nieto, CMC Deputy City Clerk CITY OF BALDWIN PARK CITY COUNCIL 04W WEDNESDAY, FEBRUARY 74, 2011 6:30 p.m. City Hall - Room 307 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Marlen Garcia, Mayor Pro Tern / Vice Chair Monica Garcia, Ricardo Pacheco, Susan Rubio Council Members / Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. RZOL L CAL L Present: Council Member Monica Garcia, Council Member Pacheco, Council Member Rubio, Mayor Pro Tern Marlen Garcia, Mayor Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Human Resources Manager Lara, Finance Director Quijano. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un-represented employees; and part-time employees RECONVENE IN OPEN SESSION The Council reconvened in open session with all members present at 8:00 p.m. REPORT FROM CLOSED SESSION No reportable action was taken UT111161M, W014441,10 There being no other matters for discussion the meeting was adjourned at 8:05 p.m. Approved as presented by the Council at their meeting held March 9, 2011. Laura M. Nieto, CMC Deputy City Clerk MAR - 9 ITEM No. 41 AGENDA STAFF REPORT PURPOSE This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claim of Victoria Sourakli and direct staff to send the appropriate notice of rejection to claimants. LAW OFFICES OF VERLATO AND ROBERTS CLETUS R. VERLATO 33 EAST HUNTINGTON DRIVE rn F w g ;'MAILING ADDRESS i ANN ROBERTS ARCADIAN CALIFORNIA GR"o-L": POST OFFICE BOX 660309 9P - APRIL A. VERLATO (626) 445 -2411 ARCADIA, CALIFORNIA 91066-0309 FAX (626) 44S-SS01 � � 1 -, February 7, 2011 FEB 1 a U 5 7`11-11 City of Baldwin Attention: Manuel Carrillo Jr. 4100 Baldwin Park Blvd. Baldwin Park, CA 91706-4297 0'47"V RF- BaId�vYL.,,L Park Corumunity Center. Location: 4100 Baldwin Park Blvd. Baldwin Park, CA 91706-4297 D/A: 01/15/11 My Client: Victoria So.urakli Dear Mr. Carrillo Jr., I have been retained to represent Victoria Sourakli in regards to personal injuries and damages received when she was hit on the head by a metal pole at the above mentioned location on 01/15/11. Please forward this letter to your liability insurance carrier. Enclosed is a designation of attorney form. Further correspondence should be through this office. Very truly yours, AAV: c 1 Enclosure 0 LAW OFFICES OF VERLATO AND ROBERTS CLETUS R. VERLATO 33 EAST HUNTINGTON DRIVE ANN ROBERTS ARCADIA, CAUFORNIA 91006 APRIL A. VERLATO (626) 445-2411 M FAX (626) 445.8501 has retained the, Law Firm of VERLATO AND ROBERTS to represent him/her in regards to: fWlses U61 L4-t j which occurred on Dated: 'n?jl A Q• Manuel Carrillo Jr. Director • Recreation and Community Services Maria Moreno, Acting Operations Supervisor SUBJECT: Incident Report - January 15, 2011 This memo is to give you an update with regards to the incident that occurred on Saturday, January 15, 2011 at 11:45 am inside the Gymnasium. A patron by the name of Victoria toria Sourakli was sitting on the bench during the gymnastic program. Two volunteers fro-the Judo pr^rir,* r r isina ti 9e up the process a removable pole 'oil' t1- -1m we, e a Up UVVI 011 IU 11 1 L klu a LJ L11 US the matt struck Mrs. Sourakli in the head. Sourakli's face turned pale and her pain became severe. Paramedics were called immediately and they responded to the scene. After paramedics assessed her injures they encouraged Mrs. Sourakli to go with the paramedics to the hospital for further evaluation; but she refused to go because she was concerned for her daughters, especially Lara who is a diabetic and has trouble with her blood sugar level. About 15 minutes after the paramedics left, Mrs. Sourakli's husband arrived and she continued to feel worse and paramedics were called again. This time when paramedics arrived she was taken to the hospital by an ambulance. In addition, Carlos Aguilera a staff member stated that he was at the Julia McNeill Senior Center when the incident occurred. He was able to gather the information and made an incident report. He took statements from the witnesses (Katherine Bolson, Longino Comejo, Tony Moica and Tony Mojica Jr.). On Monday, January 17, 2011 administrate staff was informed by Judo InstructorTony Mojica of the incident and that the (2) two bolts that secure the pole in place were missing. Facility Maintenance Division took action by securing it with the missing bolts. On January 18, Lorena Wilson Head Instructor for the gymnastics program did afollow up call to Mrs. Sourakli and said that she was doing a little better, but her personal doctor wanted to check on her weekly for a while. As a result of the incident staff checks on a daily basis to insured the bolts are not tamper or removed and new procedures have been implemented. If you required additional information, please do not hesitate to contact me at your earliest convenience. CITY OF BALDWIN PARK TREASURER'S REPORT January 31, 2011 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City Community Develop. Comm Housing Authority Fiscal Agent Funds - City Fiscal Agent Funds - CDC 0.54% Varies Varies 21,435,137.06 21,435,137.06 21,435,137.06 21,435,137.06 0.54% Varies Varies 11,478,362.63 11,478,362.63 11,478,362.63 11,478,362.63 0.54% Varies Varies 1,762,125.86 1,762,125.86 1,762,125.86 1,762,125.86 34,675,625.55 34,675,625.55 34,675,625.55 34,675,625.55 Varies Varies Varies 4,106,313.86 4,106,313.86 4,106,313.86 4,106,31186 Varies Varies Varies 2,072,641.34 2,072,641.34 2,072,641.34 2,072,641.34 $ 40,854,580.75 $ 40,854,580.75 6,178,955.20 $ 40,854,580.75 Total Investments $ 40,854,580.75 Cash City Checking 1,600,876.65 City Miscellaneous Cash 56,196.54 Comm. Develop. Comm. 214,842.83 Housing Authority 675,405.88 Financing Authority 0.00 Total Cash 2,547,321.90 Total Cash and Investments $ 43,401,902.65 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of January 2011 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: m Lojbna Quijano Finance Director CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2010 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City Community Develop. Comm. Housing Authority Fiscal Agent Funds - City Fiscal Agent Funds - CDC 0.46% Varies Varies 17,415,795.09 17,415,795.09 17,415,795.09 17,415,795.09 0.46% Varies Varies 11,766,017.37 11,766,017.37 11,766,017.37 11,766,017.37 0.46% Varies Varies 1,760,104.20 1,760,104.20 1,760,104.20 1,760,104.20 30;941,916.66 30,941,916.66 30,941,916.66 30,941,916.66 Varies Varies Varies 3,512,219.46 3,512,219.46 3,512,219.46 3,512,219.46 Varies Varies Varies 2,073,533.38 2,073,533.38 2,073,533.38 2,073,533.38 $ 36,527,669.50 $ 36,527,669.50 5,585,752.84 $ 36,527,669.50 Total Investments $ 36,527,669.50 Cash City Checking 1,263,520.72 City Miscellaneous Cash 66,271.26 Comm. Develop. Comm. 430,545.03 Housing Authority 427,278.66 Financing Authority 0.00 Total Cash 2,187,615.67 Total Cash and Investments $ 38,715,285.17 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of December 2010 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approv d by: L ena Quijano Finance Director .; TO: Honorable Mayor and City Council Members FROM: Edwin "William" Galvez, Director of Public Works DATE: March 9 2011 SUBJECT: ADOPTION OF RESOLUTION 2011-009, CITYWIDE POLICY ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES GRANT --• Staff requests that the City Council adopt a Citywide Environmentally Preferable Purchases and Practices Policy as required by the Department of Resources Recycling and Recovery (CalRecycle) to qualify for the Targeted Rubberized Asphalt Concrete Incentive (Targeted) Grant and the Rubberized Asphalt Concrete Chip Seal (Chip Seal) Grant. BACKGROUND The Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Board (CIWMB), offers the Rubberized Asphalt Concrete (RAC) Grant Program to promote markets for rubberized pavement products derived from recycled California - generated waste tires. Encouraging the use of rubberized pavement products helps divert waste tires from landfill disposal and prevents illegal tire dumping. There are two RAC grants offered by CalRecycle. The Targeted Rubberized Asphalt Concrete Incentive (Targeted) Grant is aimed at assisting first -time or limited users of RAC. Grant awards are based on the differential cost of using RAC versus conventional asphalt concrete. This grant is disbursed on a reimbursement basis and has a maximum award amount of $250,000. The Rubberized Asphalt Concrete Chip Seal (Chip Seal) Grant is aimed at first -time or limited users of rubberized chip seal material for road repair and maintenance. Grant awards are based on a fixed dollar amount per square yard of material used. This grant is also disbursed on a reimbursement basis and has a maximum award amount of $250,000. Environmentally Preferable Purchases and Practices Policy Page 2 of 3 March 9, 2011 DISCUSSION The Department of Resources Recycling and Recovery (CalRecycle) is now accepting applications for the Targeted Rubberized Asphalt Concrete Incentive (Targeted) Grant and the Rubberized Asphalt Concrete Chip Seal (Chip Seal) Grant. Staff has submitted an application for the Targeted Rubberized Asphalt Concrete Incentive (Targeted) Grant in the amount of $150,000 and the Rubberized Asphalt Concrete Chip Seal (Chip Seal) Grant in the amount of $150,000. These potential funds totaling $300,000 will be used for roadway improvements scheduled in the Proposition 1B Citywide Street Improvements — Phase 11 project. This project will include improvements on Los Angeles Street, Puente Avenue, Root Street, Syracuse r�V �. 1UCl, U IU %al%j IIGaI VI IVU. However, in order to be eligible for the grants, the City must adopt a Citywide Environmentally Preferable Purchases and Practices Policy. The deadline for this policy adoption is March 18, 2011, or the application will be disqualified. ONA1 YSIS The policy may be implemented by adopting the attached Resolution. The resolution affirms the City's commitment to protecting the environment by adopting a policy which states that the City shall purchase and use materials, products and services which are fiscally responsible, reduce resource consumption and waste, promote opportunities to lesser- advantaged segments of our community, perform adequately, and promote human health and well- being. The policy encourages City departments to use, where feasible, products that perform and have the least damaging /most beneficial environmental impact, including new environmentally preferable products, reusable products, recycled content, and recycled products. Furthermore, it states the City shall seek opportunities to encourage and influence markets for environmentally preferable products through employee education; supporting pilot testing of potential new products; and adopting innovative product standards, specifications, and contracts. The Resolution includes three specific steps that the Public Works Department will take to implement the Environmentally Preferable Purchases and Practices Policy. These three steps are: A. The modification of the City's concrete specifications to include recycled aggregate product. B. The modification of the City's concrete asphalt specifications to include recycled waste tire rubber product. C. The publication of RFPs on 100% post consumer paper and the request that a portion of all RFP be submitted on 100% post consumer paper. Environmentally Preferable Purchases and Practices Policy Page 3 of 3 March 9, 2011 FISCAL IMPACT There is no impact on the General Fund. The City will be applying for a grant from CalRecycle's RAC Grant Program in an amount of $300,000. RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2011-009 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK. , CALIFORNIA, ADOPTING A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY". ATTACHMENT Resolution No. 2011-009 Attachment RESOLUTION NO. 2011 -009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY WHEREAS, Public Resources Code sections 40000 et seq. authorize the Department of Resources Recycling and Recovery (CalRecycle), formerly known as the California Integrated Waste Management Board, to administer various Grant Programs (grants) in furtherance of the state of California's (State) efforts to reduce, recycle and reuse solid waste generated in the State thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the application, awarding, and management of the grants; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant's governing body to declare by resolution the adoption of a Citywide Environmentally Preferable Purchases and Practices Policy. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVES AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City adopts the policy which reads as follows: ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY SUSTAINABLE PURCHASING Purpose To encourage the purchase and use of materials, products and services that best align with the City's fiscal, environmental, social, community and performance goals. Organizations Affected All City departments and offices that make purchases of goods and services or that contract with others to make purchases. Resolution No. 2011 -009 Definitions Page 2 of 4 Environmentally Preferable Product: A product that has a reduced negative effect or increased positive effect on human health and the environment when compared with competing products that serve the same purpose. This comparison may consider raw materials acquisition, production, fabrication, manufacturing, packaging, distribution, reuse, operation, maintenance, and disposal of the product. This term includes, but is not limited to, recyclable products, recycled products, and reusable products. Performance: The efficacy of a product, material or service to accomplish its intended task or job. Life Cycle Assessment (LCA): The comprehensive examination of a product's environmental impacts throughout its lifetime, including new material extraction, transportation, manufacturing, use, and disposal. Life Cycle Cost Assessment (LCCA): The comprehensive accounting of the total cost of ownership, including initial costs, energy and operational costs, longevity and efficacy of service, and disposal costs. Recyclable Product: A product or package made from a material for which curbside or drop -off collection systems are in place for a majority of City residents or businesses, to divert from City solid waste for use as a raw material in the manufacture of another product or the reuse of the same product. Recycled Content Product: A product containing a minimum of twenty -five percent (25 %) recycled materials except in those cases where the U.S. Environmental Protection Agency has adopted procurement guidelines under the Resource Conservation Recovery Act of 1976. In those cases, the minimum content of recycled material shall not be less than specified in the most current adopted issue of those guidelines. Reusable Product: A product that can be used several times for an intended end use before being discarded, such as a washable food or beverage container or a refillable ballpoint pen. Sustainable Product: A product that achieves performance objectives while respecting the City's values and balancing: environmental stewardship, social equity, fiscal responsibility and community enhancement. Sustainable Purchasing: Purchasing materials, products, and labor in a manner that reflects fiscal responsibility, social equity, community and environmental stewardship. Resolution No. 2011-009 im Page 3 of 4 The City shall acquire its goods and services in a manner that complies with federal, state, City laws, and other requirements (e.g., City resolutions). The City shall purchase and use materials, products and services which are fiscally responsible, reduce resource consumption and waste, promote opportunities to lesser-advantaged segments of our community, perform adequately, and promote human health and well- being. Environmental factors to be considered in selecting products include life cycle assessment of: • Pollutant releases, especially pel SistUent 'Dioaccumulative toxins (P- BoTs') • Waste generation; • Greenhouse gas emissions; • Recycled content; • Energy consumptiOn-, • Depletion of natural resources; and • Potential impact on human health and the environment. Social equity factors to be considered include, but are not limited to: • Use of local businesses • Use of small, minority and women-owned businesses • Ergonomic and human health impacts Fiscal factors to be considered include but are not limited to: • Lowest total cost • Leveraging our buying power • Impact on staff time and labor • Long-term financial/market changes • Technological advances in a rapidly changing market Performance is the ability of the product or service to accomplish or contribute to accomplishment of a job or task. City departments shall use, where feasible, products that perform and have the least damaging/most beneficial environmental impact, including new environmentally preferable products, reusable products, recycled content, and recycled products. Recognizing its role as a major purchaser of goods and services, the City shall seek opportunities to encourage and influence markets for environmentally preferable products through employee education; supporting pilot testing of potential new products; adopting innovative product standards, specifications, and contracts; leveraging citywide buying expertise and buying-power through programs; and embarking on cooperative ventures with other jurisdictions. Resolution No. 2011-009 Page 4 of 4 SECTION 3. That the Public Works Department shall at minimum take the following three steps to implementing the Environmentally Preferable Purchases and Practices Policy. A. The Public Works Department shall modify the City's standard specifications for construction projects to include the consideration of concrete products containing recycled aggregate product. B. The Public Works Department shall modify the City's standard specifications for construction projects to include the consideration of concrete asphalt products containing recycled waste tire rubber product. C. The Public Works Department shall ensure that all published RFPs be published on 100% post consumer paper and request that a portion of all RFP submittals be submitted on 100% pool consumer paper. SECTION 4. That the City Clerk shall certify to the adoption of the Resolution and -shall cause the same as to be published or posted in the manner prescribed by law. APPROVED AND ADOPTED this 9th day of March, 2011. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK 1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2011-009 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 9, 2011, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: LAURA M. NIETO DEPUTY CITY CLERK ■■ NO 9 CITY OF BALDWIN PARK Honorable Mayor and Members of the City Council Edwin "William" Galvez, Director of Public Works March 9, 2011 i, MAR ITEM N0. _J_ STAFF REPORT • . . A l •• • i The purpose of this report is to request that the City Council consider amending the design contract with Watry Design, Inc. to add to their scope of services the Federal Transit Authority (FTA) required elements identified in the Environmental Assessment which include (1) Transit Facility amenities such as restrooms, pedestrian paths leading from the parking structure to adjacent locations, an information kiosk, and bus turnouts; and (2) A parking revenue control system; and (3) a City Council directive to incorporate into the Parking Structure a design option for a Solar Powered System, all of which add to the design cost an amount not to exceed $99,925. 2cei al- 111T1•7 The City has been working for several years on developing a parking facility adjacent to the Baldwin Park Metrolink Station. The parking facility scope originally included the parking structure and a pedestrian connector bridge over the Metrolink tracks. These two elements make up a major portion of the overall development which is envisioned to be a regional multimodal transit facility. Design funds for both the parking structure and for the connector bridge are contingent upon fulfilling the development of the Transit Center. The full scope of the Transit Center was established upon approval of the Environmental Assessment (EA) which was recently approved. The EA requires this project to be more than a parking structure and connector bridge, and the Transit Center includes some added improvements which effectively create a stand alone project. Fortunately, the added elements have been conceptually incorporated into the layouts that the City Council has recently approved. Added Design Services for the Transit Center per the Approved EA Page 2 of 5 March 9, 2011 However the original design scope and corresponding cost did not accommodate the added improvements. Nevertheless, completion of a Transit Center is a betterment in terms of a delivering a stand alone project since upon its completion, it will not look like an interim phase. On September 6, 2009, the City Council awarded a contract to design the Transit Parking Structure to Watry Design Inc. in the amount of $595,900. However, this contract did not include the connector bridge. The main reason for this was that the scope of design for the bridge could not be finalized since there was insufficient information as to the bridge alignment and other requirements. On Al nust 4, 2010, the City Council approved added scope of services to Watry'c _7_ -- contract to complete schematics and EA supporting conceptual design work at a cost of $21,786. On December 15, 2010, the City Council awarded a contract to design a connector bridge for the Transit Structure to Watry Design, Inc. in the amount of $78,340. In December 2010, the Environmental Assessment for the project was approved. However still pending is the filing of the Finding Of No Significant Impact (FONSI) which is the last step and will be recorded in March 2011. In January and February 2011, City Staff and Watry presented the renderings and layouts of the two leading concepts for the Parking Structure and Bridge, and with City Council comments and direction, Watry has able to finalize the layout and concept of the Parking Structure and Bridge. As mentioned above, the EA does require added amenities which will result in completion of a Transit Center. DISCUSSION The Transit Center is in its final stages of design. Numerous milestones have been accomplished. The Environmental Assessment which included a Traffic Impact Study, a number of facility layouts incorporating restrooms, a kiosk, bus layover, and pedestrian linkages was developed and approved. A property acquisition from Verizon was consummated so that the Transit Center could be right- sized, and a Parking Structure and Bridge was laid out to provide the easiest pedestrian access to City Hall, the Police Department, the Metrolink Station, and existing local transit and Foothill Transit bus stops. During the summer of 2010, with the development of the EA, it became apparent that a Property Boundary Survey would be required so that the location of added Transit Center enhancements could be appropriately designed and constructed without any property boundary infringements. The City identified an independent surveyor to perform this work for much less that the $15,000 proposed cost by RBF who is Watry's Civil Engineering Sub - Consultant, but after waiting for nearly 5 months, the City's Added Design Services for the Transit Center per the Approved EA Page 3 of 5 March 9, 2011 surveyor failed to complete the work. In order to ensure the work proceeds without delaying other design tasks and to ensure seamless integration between survey work and design work, the City approved the Property Boundary Survey to be done by RBF in the amount of $13,500. Recommended added Scope or Work As required by the FTA, the approval of the EA was required in order to release funds to finalize the design and begin construction. The EA does require that the design scope of work be expanded to include: (1) Transit Facility amenities such as restrooms, pedestrian paths leading from the parking structure to adi�ir,,-nt IoCatinnc c L- bus fi I rnoU+S fnr I — .. i --- I I an information kin-,,, and --- n design r-nSt of $66,710 (this modification i0 per FTA direction as described III the EA); (2) A parking revenue control system for a design cost of $6,040 (this modification is per FTA direction as described in the EA); and (3) A City Council approved addition of a Solar System design to be integrated into the Parking Structure for a design cost of $27,175. The total cost of the recommended added design is $99,925. Attachment 1 shows a draft Contract Amendment for the added Scope of Services. Remaining Schedule The following timeline is the anticipated schedule remaining to complete the project: Project Timeline Date Approve Initiating Final Design & Added Scope ........................ March 9, 2011 Issue RFP for Construction Management ......... ..........................March 9, 2011 Submission Deadline for CM Proposals ......... ..........................March 31, 2011 Complete Evaluation of CM Proposals ......................................... April 7, 2011 Award CM Contract ..................................................................... April 20, 2011 Complete Transit Center Design ...................... ............................May 27, 2011 Complete Preparation of Bids by CM ............... ............................May 27, 2011 Approve PS&E & Authorize Bidding ................ ...........................June 22, 2011 OpenBids .................................................................................... July 21, 2011 Award Construction Contract .................................................... August 3, 2011 Begin Construction .................................................................. September 2011 Complete Construction .................................................................... Mach 2013 Construction Management Services At this time it is essential that the City continue receiving reimbursements from the grants for the project's progress, and it is also important that we engage Construction Added Design Services for the Transit Center per the Approved EA Page 4 of 5 March 9, 2011 Manager (CM) that will not only perform constructability review of the project plans, but will continue the funds management services through the completion of construction and the project closeout. Attachment 2 is a draft Request for Proposals for Construction Management services. FISCAL IMPACT There is no impact on the General Fund. All funds identified are for the specific use on the Transit Center Project. Fundinq Status The following table summarizes the available funding for the project along Y^Yith corresponding deadlines to draw down on the funds, and the anticipated amount that will be available for construction; Funds Source Deadline Authorized UsP_ Ammint FTA Sec 5309 None Design $1,024,712 FTA Sec 5309 None Construction $886,160 MTA PC 10% 06/30/2011 Construction $555,556 MTA PC 10% 06/30/2011 Construction $1,625,926 MTA PC 10% 06/30/2012 Construction $3,072,222 MTA CMAQ 06/30/2012 Design +Construction $905,000 Prop C None Design +Construction $2,500,000 Total Funds $10,569,576 Funds Committed ($1,024,671) Design including this recommendation, Program Management, EA, Environmental Testing, Design Support during Construction Property Acquisition ($610,000) Verizon Property Estimated Available for Construction $8,934,905 This includes Construction Management Watry and City staff do not know what the construction bids will come in at. Therefore staff suggests that upon packaging the construction bids, we separate bid alternates for the Solar Panels, for instance, so that the City maintains some flexibility to move forward and award a construction contract within the available budget. Staff has requested our funds manager to initiate the documentation necessary to request that MTA carry over all construction funds for one year. We anticipate that this Added Design Services for the Transit Center per the Approved EA Page 5 of 5 March 9, 2011 will be approved since the MTA has been involved in the development and approval of our Environmental Assessment. RECOMMENDATION Staff recommends that the City Council: 1. Amend the Consultant Services Agreement with Watry Design, Inc to add the Scope of Work to complete design of the Transit Center in an amount not to exceed $99,925, and 2. Authorize staff to advertise the attached Request for Proposals to solicit Construction Management Services. ATTACHMENT 1. Amendment to the Consultant Services Agreement to Watry Design Inc. in the amount not to exceed $99;925 2. Draft RFP for Construction Management ATTACHMENT 1 CITY OF BALDWIN PARK CONSULTANT SERVICES AGREEMENT BETWEEN THE WATRY DESIGN INC AND THE CITY OF BALDWIN PARK AMENDMENT NO. 3 THIS AMENDMENT is made an entered into this 9th day of March, 2011 by and between the City of Baldwin Park ( "CITY') and Watry Design Inc. ( "CONSULTANT "). RECITALS WHEREAS on Auaust 19, 2009 the City Council approved an Agreement with Consultant to perform design services during the term of said Agreement, the tasks, obligations, and servie t forth in sair9 Onrcs se u gypeovo +, `vvHEREAS, under this Third Amendment, additional design services are required outside the Scope of Services of said Agreement, and any amendment thereto, as now amended. NOW, THEREFORE, said Agreement, as amended, is amended as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Second Amendment to Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Second Amendment to Agreement as Exhibit "A." Additional Second Amendment to Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Second Amendment to Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Second Amendment to Agreement a not to exceed amount of $99,925 at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Second Amendment to Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Second Amendment to Agreement. Consultant shall commence and complete the services in this Second Amendment to Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Second Amendment to Agreement as Exhibit "C." 4. All other terms and conditions of said Agreement, as amended, not expressly amended herein shall remain in full force and effect. This Third Amendment to Agreement is signed below by the duly authorized representatives of the parties. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk • -Al 4 91Tkyj I ► I '_'. Manuel Lozano, Mayor Dated: CONSULTANT: FIRM NAME Sy: Mffm- Dated: Title: Address: Telephone: ( ) - EXHIBIT "A" SCOPE OF SERVICES A r c h i t e c t s • December 3, 2010 Revised February 10, 2011 Mr. William Galvez E n g i n e e r s 0 P a r k i n g P l a n n e r s City of Baldwin Park Public Works PROPOSAL 14403 East Pacific Avenue Baldwin Park, CA 91706 -4297 Phone 626 -813 -5251 Fox 626 -962 -2625 RE: Baldwin Park Transit Center Parking Structure- December 2010 Additional Service Request WDI job #09045.111 Dear William: We are requesting your authorization to proceed with work not included in the original scope of services. Per the Environmental Assessment report, a Transit Center along with Revenue Control /User Signage for the transit group have been added. Also, Solar Panels will be incorporated into the design as an additive alternate bid to the project. A. Transit Center: ($66,710.00) Design Phase: • Structural slab and beam design and detailing • Bus Drivers' Lounge layout and architectural detailing • Restroom layout and architectural detailing • Flooring design and detailing (coordinate with outside) • Bike rack selection, coordination • Transit Kiosk coordination • Bus Shelter coordination • Bus Access on Bogart Street coordination • Supplemental field survey is anticipated to define join limits for grading and drainage purposes • Design of standard curb and gutter with minimum sidewalk for Bogart St. as needed to access the bus stop. It is expected that the calculated center line of Bogart Avenue will be located by the boundary survey (separate proposal) or by other documents provided by the City. • It is assumed that any utility requiring adjustment for the new construction limits will be noted on the plans. Coordination with the utility owners will occur to define what work will be done by the contractor and what work will require the contractor to coordinate for completion by others. Utility relocation design, if required, is excluded from this task and is assumed to be prepared by the utility owner. • It is expected that the city of Baldwin Park has the street right of way needed for the construction of the sidewalk and other improvements proposed for this additional work. Right of way maps and easement documents required for work outside of the existing project limits are anticipated to be provided by the City. • The preparation of temporary construction easements is excluded. • It is anticipated that existing utility maps collected for the original project area have also included the added area and no new utility request letters will be sent. Redwood City, CA 650.298.81 50 • www.watrydesign.com • Newport Beach, CA 949.955.7922 • It is assumed that standard plans for concrete bus pads within a roadway will be used for the design of two bus stops. No bus bay flares are included. The remaining bus layover areas are assumed to be new striping over existing asphalt sections. Drainage across the bus pad will follow the existing roadway surface drainage and the design of new storm drain inlets is not included. • Coordination will occur to facilitate the location of the bus shelters with the bus pads relative the street stationing. • Traffic control plans or traffic staging plans for the work proposed in the street are assumed to be provided by the contractor prior to the start of construction. No traffic control plans are included in this task. • Preparation of one plan sheet showing the striping required on Bogart Avenue for the proposed crosswalk and bus parking area. It is assumed that the cross walk will be striped by the use of standard plans and that a lit or otherwise enhanced cross walk is not anticipated. Add the new work such as the striping, signage, sidewalk and curb and gutter to the project specifications. • It is assumed that no street signage will be required. • Street striping will be shown to replace existing, minimal lane line and bus parking. No special details for striping or markings are included. Striping and marking standards will be used and will be shown on the civil sheets without a separate striping sheet. • The supplemental field survey will be concurrent with the boundary survey work therefore access to all properties must be secured for work to begin. • ExcIusions: • Preparation of ADA assessments of existing street conditions such as sidewalk, ramps or other adjacent improvements outside of the project area. Work away from the project area can be added per a separate fee. Intersection assessment of existing streets is not included in this work. • Preparation of separate cost estimates for sub - portions of the work area. • Preparation of separate technical specifications for sub - portions of the work area. • Design of storm drains within the street improvement area. Plan Check Phase: • Review and Respond to plan check comments Bidding Phase: • Review and Respond to bid questions Construction Administration Phase: • Review and Respond to plan check comments B. Solar Panel as an Add Alternate Bid: ($27,175.00) Design Phase: • Assist with PV Type selection • Electrical Room, lighting and conduit coordination • Structural Calculations for Column Extension, Embeds, etc. • Additional sheets (A2.5PV, S2.5PV, S10.1PV) Plan Check Phase: • Review and Respond to plan check comments Redwood City, CA 650.298.8150 • www.walrydesign.com • Newport Beach, CA 949.955.7922 Bidding Phase: • Review and Respond to bid questions Construction Administration Phase: • Review and Respond to plan check continents C. Revenue Control and Transit User Signage: ($6,040.00) Design Phase: • Architectural Floor Plans: revise /create to accommodate equipment • Research Equipment Options Structural RcvicJJ of locations and weight Coordination of Elec Security and EA compliance • Assistance with Vendor /Service selection • Transit Kiosk coordination • Bus Shelter coordination • Bus Access on Bogart Street coordination Plan Check Phase: • Review and Respond to plan check comments Bidding Phase: • Review and Respond to bid questions Construction Administration Phase: • Review and Respond to plan check comments The additional fee for these services will be billed on an hourly basis. Additional work, including meetings /site visits at your request will be billed at our 2010 hourly rates. As always, we look forward to continuing work on this exciting project together and please don't hesitate to contact us with any questions. Sincerely yours, WATRY DESIGN, INC. 0'Ja wpvlt� Michelle Wendler, Architect Principal, (Arch. Lic. No. C25066) c: Principals, Accounting Redwood City, CA 650.298.81 50 • www.watrydesign.com • Newport Beach, CA 949.955.7922 EXHIBIT "B" SCHEDULE OF COMPENSATION The total CODlp8OS@tiOD Sh8U not exceed $99,925. C0DlpeDs8UOn for each added Scope of Work item is contained in Exhibit "A." EXHIBIT "C" SCHEDULE OF PERFORMANCE This Second Amendment to Agreement Proiect Timeline Date Approve Initiating Final Design & Added Scope .............. March 9, 2011 Complete Transit Center Design ...................................... May 27, 2011 EXHIBIT "D" ADDITIONAL PROVISIONS None ATTACHMENT 2 Y F. LL IN 1 , .. March 9, 2011` To: Qualified and Interested Consultants The City of Baldwin Park is soliciting Proposals from firms to provide Construction Management services for the proposed Baldwin Park Transit Center. Construction includes a five level Parking Structure and a Pedestrian Bridge that provides an overcrossing over Bogart Avenue and the Metrolink Tracks. The City will also rely on the Construction Manager to provide constructability review of the design and plans before they are finalized, and funds management including oversight of the project's financing and cash flow control. The City Council has authorized staff to publish this Request for Proposals (RFP), coordinate a committee evaluation of proposals, and recommend a Construction Manager for City Council consideration of a consultant Services Contract. Submission requirements for this RFP are enclosed. In order to be considered, interested parties shall their Proposal no later than 5:00 pm, on March 31, 2011'to: City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Attention: Edwin "William" Galvez, P.E., Director of Public Works Late proposals will not be accepted. If you have any questions, please contact: Edwin "William" Galvez, Director of Public Works Tel: 626- 813 -5251, Fax: 626- 962 -2625 Email: wgalvez @baldwinpark.com Sincerely, Vijay Singhal, CEO BAL LI DVV I N P , A . , K REQUEST FOR PROPOSALS (RFP) TURN-KEY CONSTRUCTION MANAGEMENT SERVICES BALDWIN PARK TRANSIT CENTER INCLUDING: FUNDS MANAGEMENT, CONSTRUCTABILITY AND PLANS REVIEW, AND CONSTRUCTION MANAGEMENT March 9,2011 The City of Baldwin Park is soliciting Proposals from firms to provide Construction Management services for the proposed Baldwin Park Transit Center. Construction includes a five level Parking Structure and a Pedestrian Bridge that provides an overcrossing over Bogart Avenue and the Metrolink Tracks. The City will also rely on the Construction Manager to provide constructability review of the design and plans before they are finalized, and funds management including oversight of the project's financing and cash flow control. Proposals are due by 5 PM, March 31, 2011 at: City Hall, 2nd Floor 14403 E. Pacific Avenue Baldwin Park, CA 91706 Three copies and one original of the proposal shall be submitted by the due date to: Edwin "William" Galvez, P.E. Public Works Director / City Engineer Public Works Department City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 All inquiries and responses to this RFP must be submitted in writing via e-mail to: Edwin "William" Galvez 626 / 813-5255 - Email: wgalvez@baldwinpark.com. REQUEST FOR PROPOSALS (RFP) TURN-KEY CONSTRUCTION MANAGEMENT SERVICES BALDWIN PARK TRANSIT CENTER FUNDS MANAGEMENT, CONSTRUCTABILITY AND PLANS REVIEW, AND CONSTRUCTION MANAGEMENT Issued by: CITY OF BALDWIN PARK RFP Issue Date: March 9, 2011 PROPOSAL Due Date: March 31, 2011 at 5:00 PM RFP FOR TURN-KEY CONSTRUCTION MANAGEMENT SERVICES -BALDWIN PARK TRANSIT CENTER -MARCH 9,2011_ TABLE OF CONTENTS SECTION INTRODUCTION 2. DESCRIPTION OF WORK 3. GENERAL TERMS AND CONDITIONS 4. CONSULTANT SELECTIO NJ Z). PROPOSAL FORMAT RFP ATTACHMENTS: Attachment 1 - Project Location and Approved Design Layouts Attachment 2 - Baldwin Park Transit Center Funding Attachment 3 - Sample Scope of Work Attachment 4 - City of Baldwin Park Standard Contract Attachment 5 - Proposal Evaluation Criteria RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER -MARCH 9, 2011 1. INTRODUCTION The City of Baldwin Park is soliciting Proposals from firms to provide Construction Management (CM) services for the proposed Baldwin Park Transit Center. Primary construction components include a five level Parking Structure with an approximate 500 vehicle capacity, and a Pedestrian Bridge that provides an overcrossing over Bogart Avenue and the Metrolink Tracks. The Transit Center will serve as the multimodal transportation hub for linking bus, bicycle, vehicle, and carpool transit and includes connectivity to the Cruz -Baca Transit Station for rail transit. The project is located on Bogart Avenue adjacent to and between the Baldwin Park Metrolink Station and Baldwin Park City Hail. The primary construction components are a five level concrete narking structure on the exictinn surface parking area adjacent to �...,......., ....�....�'.J. p inn iy � "uJu I I tv City Hall and a pedestrian bridge which over - crosses Bogart Avenue and the Metrolink I racks. Attachment 1 shows the Project Location and Approved Design Layouts on which the final design is based. The project is being funded by a combination of Federal, State and Local Funds. Construction of the parking structure is estimated to cost $9.5 million. Attachment 2 shows a summary the project funds available. The Transit Center has undergone an Environmental Assessment (EA) following NEPA guidelines, and has been approved by Federal Transit Administration. The Transit Center is currently under final design by the Watry Inc. a firm engaged by the City in 2009. The EA can be reviewed and is available on the City's website at www.baidwinpark.com 2. DESCRIPTION OF WORK The CM is expected to provide traditional turn -key construction management services encompassing adherence to the approved plans and design, and construction quality control, but shall also provide related support services which include constructability review and Funds Management. Constructability review must be performed on the progress of design and plans before they are finalized, and funds management requires requesting reimbursements and oversight of the project's financing and cash flow control. The CM scope of work shall include assisting the City with bid preparation and constructability review, conduct research on utility relocation plans (if any), coordinate and perform community outreach activities related to the upcoming construction, and plan the staging areas for the project construction. The project's final design is anticipated to be completed May 2011 and scheduled to be bid during June and July of 2011. RFP - Page 1 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 At the conclusion of construction, the CM will be expected to perform all the project closeout procedures including coordination of the final project inspection, completion of all closeout documentation required by the funding agencies, submission of all reimbursement documentation, follow -up on the City receipt of all reimbursements, and a final Transit Facility Maintenance and User Manual and a final funds balance report. Attachment 3 shows a sample Scope of Work which is provided as a guideline for the consultant to develop its own Scope of Work for the contract. The consultant's proposed Scope of Work shall include all the services the consultant proposes on this project. It shall be the consultant's responsibility to identify all necessary tasks and costs associated with the services and to ensure the project is completed efficiently and in full comnlianfe ac r�nisired with the Caltrans I nral assistance Procedures Manual. The consultant does have the flexibility to provide a scope of work for other services that the consultant deems necessary. The cost for the additional services must be identified in the fee proposal which shall be separately submitted. The following anticipated timeline to engage the CM Service and thereafter to complete the construction: Timeline Date Issue RFP for Construction Management ........................ March 9, 2011 Submission Deadline for CM Proposals ........................ March 31, 2011 Complete Evaluation of CM Proposals ............................... April 7, 2011 Award CM Contract ........................... ............................... April 20, 2011 Complete Transit Center Design ....... ............................... May 27, 2011 Complete Preparation of Bids by CM ............................... May 27, 2011 Approve PS &E & Authorize Bidding . ............................... June 22, 2011 Open Bids ................ ............................... ...........................July 21, 2011 Award Construction Contract ........... ............................... August 3, 2011 Begin Construction .. ............................... ......................September 2011 Complete Construction .......................... ............................... Mach 2013 3. GENERAL TERMS AND CONDITIONS KEY PERSONNEL It is imperative that the key personnel providing the consulting services have the background, experience, and qualifications to complete the project. The City reserves the right to approve all key personnel, individually, for work on this contract. All key staff shall be named in the contract. After the contract is signed, the proposer may not RFP - Page 2 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 replace key staff unless their employment is terminated or agreed upon by the City. The City must approve replacement staff before a substitute person is assigned to the Project. The City reserves the right to request that the proposer replace a staff person assigned to the contract, should the City consider such a replacement to be for the good of the project. INSURANCE REQUIREMENTS The Consultant will be required to maintain at all times during the performance of their work the following policy or policies of insurance covering its operations: a) General Liability: $1 M (each occurrence) and $2M (general aggregate) b) Automobile Liability: $1M c) Professional Liability: $2M (per claim) and $2M (annual aggregate) U) workers Compensation Liability: $ i M e) Excess Liability: $2M CONTRACT SCOPE COMPENSATION SCHEDULE The City will negotiate a final scope and fee with the most qualified consultant, which will be selected through the process described in Section 4 below. The consultant services contract shall be based on the City's standard contract. Attachment 4 shows the City of Baldwin Park Standard Contract. The contract will be completed by attaching to it the Scope of Work, Contract Compensation, and Schedule for the Delivery of Services as finally negotiated between Consultant and the City. CONTRACTFEE The Compensation for this contract will be based on hourly rates which include overhead at an estimated effort for each subtask, and with a budget target for each major task subject to an overall not —to- exceed contract cap. This means that not all hours shall be necessarily consumed on each major task. Eligible reimbursable and Sub - Consultant costs will be reimbursed at no more than a 10% markup. Proof of the prime consultant's audited overhead rate and its contents must be provided during the contract negotiation period. QUESTIONS REGARDING THE RFP All inquiries and responses to this RFP must be submitted in writing to: Edwin "William" Galvez, Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Tel: 626- 813 -5251 / Fax: 626- 962 -2625 / E -mail: wgalvez&baldwin park. com PRE - CONTRACTUAL EXPENSES IN RESPONDING TO THE RFP PREPARATION The City of Baldwin Park shall not be liable for any pre - contractual expenses incurred by any firm or by any selected consultant. Each firm shall protect, defend, indemnify, RFP - Page 3 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 and hold harmless the City of Baldwin Park from any and all liability, claims, or expenses whosoever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Pre - contractual expenses are defined as expenses incurred by firms or the selected consultant, if any, in: • Preparing and submitting information in response to this RFP • Negotiations with the City of BALDWIN PARK on any matter related to this procurement • Costs associated with interviews, meetings, travel or presentations • All other expenses incurred by a firm /consultant prior to the date of award and a formal Notice to Proceed. The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to reject all responses to this request at any time le prior to contract execution. The City reserves the right to request or obtain additional information about any and all proposals. 4. CONSULTANT SELECTION The City intends to award a Construction Management contract as a result of this RFP and subsequent evaluation of consultant proposals. Essentially, a committee composed of carefully selected individuals will evaluate and recommend the firm deemed best suited to meet the technical and project delivery requirements based on certain criteria. The committee will recommend to the City Council the award of a contract to one of the three highest ranked submittals. Proposals will be ranked in accordance with the evaluation criteria stated in this RFP. Attachment 5 shows the evaluation criteria that will be used for the CM proposals. Negotiations regarding a fair and reasonable price will occur subsequent to consultant selection. Should the City be unable to obtain a fair and reasonable price through negotiations with the highest qualified proposer, the City shall enter into negotiations with the next highest qualified proposer, and so on until an agreement is reached. It is assumed that proposals shall meet the required proposal format, organization, and presentation. The evaluation criteria are further described as follows: Understanding of the work to be done o The proposal should clearly demonstrate the firm's thorough and clear understanding of the work to be done. This may be determined by providing a detailed scope of work which corresponds to a logical breakdown and sequence of tasks and subtasks with assigned effort in man -hours to each area of responsibility. RFP - Page 4 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 o The proposal should demonstrate a clear understanding of the related requirements that this project may require beyond traditional CM work. Quality of the staff responsible for the work to be done o Education and expertise of the Project Manager and other key personnel assigned. • The firm and assigned staff knowledge in CM and in all the other related scope of work that would be provided. • Assessment of the assigned personnel and demonstrated professional excellence and competence of the individual staff and sub - consultants assigned to the project. • Awards obtained by staff or the firm on the same type or similar work are consider ed relevant. Experience of the firm or staff managing similar work. • Experience in managing multi -story building or parking structure construction, or the ability to function like a General Contractor and coordinate all aspects of construction of similar projects. Staff or firms with a California General Contractor B License may demonstrate such ability. • Capability to perform constructability review. This may be demonstrated by staff or the firm's capacity to perform design services or by staff or firm with a Contractor's license. • Experience in CM and coordinating construction and construction staging areas while maintaining access and operation of nearby or adjacent buildings. • Experience of the Project Manager and other key personnel assigned. • Experience in managing multi contract projects, and qualifications and capabilities Familiarity with federal procedures. • Experience in working as an extension of City staff and providing turn -key services in similar capacities with minimal direction from City staff, including experience with oversight of federally funded projects • The firm and key staff's experience and familiarity with the procedures that local agencies must follow, and related federal and state guidelines. • Demonstrated experience in federally funded projects. Team readiness and capability of developing innovative / advanced techniques • Staffing capability, workload, and record of meeting schedules on similar projects, including an assessment of the firm's ability to handle additional work, in view of the firm's current workload. • The Consultant and /or the team approach to construction management and other scope of work responsibilities which may lead to improved project delivery or cost effectiveness. • Specialized services that may be available in -house to ensure progress. RFP - Page 5 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER -MARCH 9,2011_ • Provide insight on key decisions that should be made to contain costs, maintain schedule, or ensure quality construction delivery. • The proposal may provide for alternative or insightful procedures which may result in greater cost efficiency and project delivery. Funds Management experience and ability • The firm must demonstrate how it will ensure that the contractor, consultant, and the project will meet federal labor compliance, DBE requirements, and other federal and state procedures. • Provide the firm or the key staff's knowledge and background in construction accounting and cash flow analysis. • Demonstrate the firm's familiarity with managing grants, federal reimbursements, C and ensuring compliance vIec a� regulations lu cI wlwL u LIU110. References and demonstrated technical ability. • Performance records on similar assignments. • Record of completing projects on time and within budget. • Firm's history and resource capabilities to perform required services. • Assessment of the firm's ability to handle additional work, in view of the firm's current workload. Upon receipt of the Proposals, the City may select the most qualified consultant as a 1 step process or may conduct additional interviews with the top 2 or 3 ranked consultants. Proposals shall be submitted in the format specified below. Proposals shall be limited to 20 pages, excluding proposal cover, cover letter, table of contents and dividers. The following information shall be provided in the format specified below. Cover Letter /Executive Summary Provide an executive summary of your statement limited to 3 pages. Include the name, address, telephone number, title, and signature of the firm's contact person for the proposal. The letter shall state that the submittal is valid for 120 days, and shall contain an acknowledgment of receipt of all amendments and /or addenda to the RFP. Table of Contents Include a table of contents for the proposal. Section 1: Approach and Scope of Work Provide your project approach and your proposed Scope of Work. Please refer to the RFP Section 2 — Description of Work and the sample Scope of Work shown in RFP - Page 6 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 Attachment 3. The sample may be used as a guideline to development of the proposal. The City intends to use the consultants proposed Scope of Work to complete the Consultant Services Contract. The proposed Scope of Work, however, may be revised as necessary during any negotiations with the consultant. Section 2: Project Team, Key Personnel, and Resumes Provide an organizational chart showing the names and responsibilities of key personnel. The key personnel shall include the following classifications and qualifications: o Project Principal /Director: This individual shall be a California Licensed Professional Engineer or a California Licensed Architect and shall have experience in working with Public Agencies in similar assignments. This person shaii hav °c a range of experience that may include project elItiltle llellIt process, multi -story building construction, Public Works /City Engineering, dealing with Public Agency Staff, Council and Commissions. This individual shall have managed at least 3 projects of similar size and complexity. This person shall have extensive experience in managing construction of parking structures. o Funds Manager /Contract Administrator: This individual or individuals shall have a range of experience that may include working for public agencies, developing and administering CIP's, prior contract administration responsibilities, responsibility for agency public relations, serving as local agency staff, and working for Council and /or Commissions. Also, required is an individual with experience in federally funded projects, knowledgeable in how to ensure projects complete required elements and improvements, well versed in the latest requirements to meet labor compliance and other state and federal guidelines, and experienced in ensuring projects meet all other funding requirements by Caltrans and MTA. o Construction Manager: This person shall have experience in project and construction management on large scale similar projects for public agencies. This person shall have managed at least 3 projects of similar size and complexity. This person shall have extensive experience in managing construction of similar parking structure projects. o Other staff members: These individuals shall function as City extension, working under the City Building Official for plan check and inspections for this project. Consultant shall identify certified Plan Examiners, Inspectors and Building Official for this task. The selected consultant shall be responsible for the review of plans for code compliance as well as conducting inspections. o Other support personnel: Identify other team members as necessary. Provide resumes of all key personnel identified in the organizational chart. It is important that the key project team members have served public agencies in various capacities, and are accustomed to working with governmental agencies, and have good understanding of public agency issues, procedures, and policies. The City is RFP - Page 7 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 looking for a qualified team that can provide turn -key services, and be the single Point of Responsible Party representing the City in the project development, entitlement, and construction process. Section 3: Firm's Overall Service Capabilities, Qualifications, and Experience Provide firm's general qualifications, including company profile, service capabilities, and various project examples. Provide a minimum of 3 and a maximum of 5 public agency references for similar projects. Section 4: Compliance with Insurance & Standard City Contract Requirements Provide a statement that the firm will comply with the Insurance and Standard City Contract Requirements as stated in this RFP. Provide a copy of current insurance cert,f,cate shoiA',ng coverage and limits. Section 5: Proposed Fee A fee based on a proposed hourly effort for each of the major tasks. A table with tasks and proposed staff effort in hours with their corresponding rates may be sufficient. The Compensation for this contract will be based on hourly rates which include overhead at an estimated effort for each subtask, and with a budget target for each major task subject to an overall not —to- exceed contract cap. This means that not all hours shall be necessarily consumed on each major task. Eligible reimbursable and Sub - Consultant costs will be reimbursed at no more than a 10% markup. Proof of the prime consultant's audited overhead rate and its contents must be provided during the contract negotiation period. MH REQUEST FOR PROPOSALS (RFP) TURN -KEY CONSTRUCTION MANAGEMENT SERVICES BALDWIN PARK TRANSIT CENTER INCLUDING: FUNDS MANAGEMENT, CONSTRUCTABILITY AND PLANS REVIEW, AND CONSTRUCTION MANAGEMENT Approved: Edwin "William" Galvez, PE, Public Works Director Date ME RFP - Page 8 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 ATTACHMENT 1 Project Location and Approved Design Layouts h{ i1 4 Y� r s MAINE A° §fENU a kt, `"""_S y td 9 t `- r. "w ng'�brlA i dv f � 1 r c & OF 5111, VETERAN—, x Al — Page 1 C EmATn C 7 t TRAM �i1l1 udA� R€� ai$ s Site Plan Al — Page 1 RFP FOR TURN-KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 Lower Level Parking Plan Al — Page 2 ... ... .... ... ..... . . ... ... ... . ......... ... W 1 0 2 Q Q 1 1 f Z. t t f no 14 1; ................ . . ....... ... 0 _MA RCHF aALt 1T CENTER DESIGN PARKING ST RUC TURE Lower Level Parking Plan Al — Page 2 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 aw 5 w. sip SCHEMATIC WIN PARK 'CRANSI�' CENTER � � E� R lei ST ^TU � � � s m twer asswx �,c 11C "d� x Section Al — Page 3 RFP FOR TURN -KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 ATTACHMENT 2 Baldwin Park Transit Center Funding Summary BALDWIN PARK TRANNIT CENTER Available Funds Actual / :�-lu,auy,aib Kecommenaea Program Management AAE (Environmental support deleted from contract) EA Analysis Basic / Core Prog Mgmt $168,320 Project Design (PS & Ped Bridge only) $21,200 W atry Parking Demand Study Parking Structure $595,900 Ped Bridge $78,340 Miscellaneous EA Supporting Design Concepts Patriot Environmental $21,786 Phase I / II Environmental Testing + Report $2,500 W_ illrlan .... .. ...... • . • e . • ............ • ........................... Newly Required Transit Center Elements (EAl Verizon Property Survey $7,500 Environmental Assessment $695,520 AAE $36,900 EA Analysis $8,700 Traffic Impact Study $21,200 $8,619,000 Parking Demand Study $7,000 $760,000 W atry $237,000 $237,000 EA Supporting Design Concepts $70,000 $21,786 Property Boundary Survey $250,000 $13 500 .... .. ...... • . • e . • ............ • ........................... Newly Required Transit Center Elements (EAl • ....... • ....:.. . Transit Center Court/Plaza $695,520 $695,520 $66,710 Ped Linkages, Info Kiosk Civic Center Paths (Ramona, Bogart, CH /PD) Bus Turnouts &Layover These costs are estimated, Public Lounge, Restrooms the final consultant cost is Other Required Landscape / Hardscape being negotiated. Revenue Control System $6,040 FTA requires Separation of Parking Areas 1 Solar Power & Alternative Vehicle Hook -Ups Design $27,175 � • eee•........ a..... a... ee..e.e.o.•...•ee.e.oe•..••..•e eee•..••....•o•..e•..eeee• Total Planning, Design, PM $1,024,671 CONSTRUCTION Prime Construction Contract Parking Structure - Option 2 $8,619,000 $8,619,000 Pedestrian Bridge $760,000 $760,000 Transit Court $237,000 $237,000 Revenue Control System $70,000 $70,000 Solar Power & Alternative Vehicle Hook -Ups $250,000 $250,000 This RFP_1 $9,936,000 Construction Management 7.0% $695,520 $695,520 lue Total Construction - Transit Center TOTAL ESTIMATED PROJECT COST Total Funds Avauilable Committed Property Acq Est Available for Construction A2 — Page 1 10,631, 520 $11,656,191 $10,569,576 ($1,024,6171) ($610,000) $8,934,905 RFP FOR TURN-KEY CONSTRUCTION MANAGEMENT SERVICES - BALDWIN PARK TRANSIT CENTER - MARCH 9, 2011 AL WIN PARK Flar�, Werolmk Trarvt Ce-�,,er BUDG�oET �R3tfIVIM-1,011A z +,Fw�uou v I, I,_,4jw4 ,, 7 � 1,00.00% $ ll,,9Un4 D*scretonarf funds match 1157% 3 ;477,718) CMAQ funds mitah lw.5�wo) SUBTOTAL 5 10,569,57-5 Totai Grants F-1211,59% S Tom,872 ILocat mawh RequirLd EGA sm �R3tfIVIM-1,011A z +,Fw�uou v I, I,_,4jw4 TOTAL GiRAN'73 3 7,DG2,872 OVERLAP GRANT MATCH S 1,382,718 TOTAL LOCAL FUNC6 MATCH $ 3,5156,704 ITOTAL PROJECT COST S $1,952,294 " ". 77, Total designated funds ,, 7 � 1,00.00% $ ll,,9Un4 D*scretonarf funds match 1157% 3 ;477,718) CMAQ funds mitah lw.5�wo) SUBTOTAL 5 10,569,57-5 Totai Grants F-1211,59% S Tom,872 ILocat mawh RequirLd ]EM TOTAL GiRAN'73 3 7,DG2,872 OVERLAP GRANT MATCH S 1,382,718 TOTAL LOCAL FUNC6 MATCH $ 3,5156,704 ITOTAL PROJECT COST S $1,952,294 " ". 77, Total designated funds ,, 7 � 1,00.00% $ ll,,9Un4 D*scretonarf funds match 1157% 3 ;477,718) CMAQ funds mitah lw.5�wo) SUBTOTAL 5 10,569,57-5 Totai Grants F-1211,59% S Tom,872 ILocat mawh RequirLd A2 — Page 2 Revised Swnnwy Jubf-2010 RFP FOR TURN-KEY PROGRAM MANAGEMENT SERVICES FOR PROPOSED TRANSIT CENTER/PARKING STRUCTURE IN THE CITY OF BALDWIN PARK ATTACHMENT 3 Sample Scope of Work The City is seeking to engage a consultant to provide turn-key services. The scope of work for the project includes providing all necessary services to manage all aspects of the project: Preconstruction Phase: A. Consultant shall assign responsibilities for safety precautions and programs, ternporarx/ Project facilities, and equipment, materials and services for common . y facilities, and %.A Hill materials use of the contractors. B. Consultant shall review the scone of %,A,lnrk at the [Drr"ini-+ to e—ure that: 11\ the t, I I%jj%,%,L %J IZ-, LllU kil Lil Work is coordinated; (2) all requirements for the Management Project have been assigned to the appropriate separate contracts; (3) the likelihood of jurisdictional disputes has been minimized; and (4) proper coordination has been provided for phased construction. C. Consultant shall develop a Project Construction Schedule providing for all major elements, such as times of commencement and completion required for the Project. The Consultant shall provide the Project Construction Schedule for each set of Bidding Documents. D. Consultant shall cooperate with and assist the City in ensuring that all contracts for construction are competitively bid when required by law. E. Consultant shall cooperate with and assist the City in ensuring that the following requirements are included in all proposed contract documents: (1) applicable requirements for equal employment opportunity programs, including all DBE requirements; (2) performance bonds at 100% of the total contract amount; (3) labor and material bonds at 100% of the total contract amount; and (4) bid bonds at 10% of the total contract amount. F. The selected Consultant shall not be a bidder on any individual contract within the Management Project. However, the Consultant shall: (1) develop Bidders' interest in the Project; (2) assist the City in the pre-qualification of bidders by sitting on the evaluation committee if requested; (3) assist the City in checking the references and experience of the bidders; (4) share information in its possession with the City and the evaluation committee; (5) establish bidding schedules; (6) assist the City in issuing Bidding Documents to Bidders; (7) conduct pre-bid conferences to familiarize Bidders with the Bidding Documents, management techniques and any special systems, materials or methods; and (8) assist the City with the receipt of questions from Bidders and with the issuance of Addenda. G. Consultant shall review bids, prepare required bid summaries and make recommendations to the City for award of contracts or the rejection of Bids. H. Consultant shall certify in writing that the contracts contained in the submittal represent all of the prime contracts required to perform the work in the contract A3 - Page 1 RFP FOR TURN-KEY PROGRAM MANAGEMENT SERVICES FOR PROPOSED TRANSIT CENTER/PARKING STRUCTURE IN THE CITY OF BALDWIN PARK plans and specifications of the total Management Project, and that no additional prime contracts are foreseen to complete the necessary work. I. Consultant shall conduct pre-award conferences with successful Bidders. J. Consultant shall assist the City in completing Construction Contracts. K. In addition to the above, Consultant shall provide all construction management services for the Pre-Construction Phase which are required by applicable state laws, rules or regulations. Construction Phase: The Construction Phase will commence With the award of the Construction Contract. A. Consultant shall provide administration of the Contracts for the Project. B. The Consultant shall provide administrative, management and related services as reall iirr A to n� ^rA;--te rk and allow the Cit to complete the Pro:ect in UIIK,U L %,%J%J1U111CA VV%.Jl rX L11 %all.y L L L LJJ L accordance with the City's objectives for cost, time and quality. Consultant shall provide sufficient organization, personnel and management to carry out the requirements of this Agreement. C. Consultant shall schedule and conduct preconstruction, construction and progress meetings to discuss such matters as procedures, progress problems and scheduling. The Consultant shall prepare and promptly distribute official minutes of such meetings. D. Consultant shall endeavor to achieve satisfactory performance from each of the contractors. The Consultant shall recommend courses of action to the City when requirements of a contract are not being fulfilled and the nonperforming party will not take satisfactory corrective action from the Consultant or City. E. Consultant shall incorporate approved changes as they occur, and develop cash flow reports and forecasts as needed. F. Consultant shall: (1) recommend necessary or desirable changes to the City; (2) review requests for changes; (3) assist in negotiating contactors, proposals; (4) submit recommendations to the City; and (5) prepare and sign Change Orders for the City's authorization. G. Consultant shall develop and implement procedures for the review and processing of Applications for progress and final payments. Consultant shall make recommendations for certification to the City for payment. H. Consultant shall provide regular monitoring of the approved estimates of Total Construction Cost, showing actual costs for activities in progress, and estimates for uncompleted tasks. Consultant shall identify variances between actual and budgeted or estimated costs, and advise the City whenever Project costs exceed budgets or estimates. I. Consultant shall maintain cost accounting records on authorized work performed under unit costs, additional work performed on the basis of actual costs of labor and materials, or other work requiring accounting records. A3 - Page 2 RFP FOR TURN -KEY PROGRAM MANAGEMENT SERVICES FOR PROPOSED TRANSIT CENTER/PARKING STRUCTURE IN THE CITY OF BALDWIN PARK J. Consultant shall ensure that safety programs are developed by each of the contractors as required by their contract documents, and shall coordinate the safety programs for the Project. K. Consultant shall assist in obtaining building permits and special permits for permanent improvements. Consultant shall verify that the City has paid applicable fees and assessments, and shall assist in obtaining approvals from authorities having jurisdiction over the Management Project. L. Consultant shall be selecting and retaining the professional services of surveyors, special consultants and testing laboratories, and shall coordinate their services. M. Consultant shall determine whether the work of each contractor is being performed in accordance with the requirements of their contract documents, and shall endeavor to guard the Citv against defects and deficiencies in such ;n;ork v......... vv The Consultant shall make recommendations to the City regarding special iiiispectioi i or testing of Work not in accordance with the provisions of the contract documents whether or not such work is then fabricated, installed or completed. The Consultant shall also inform the City of work that it believes does not conform to the requirements of the contract documents. Consultant shall review any contractor's recommendations for corrective action on observed non- conforming work. N. Consultant shall not be responsible for the construction means, methods, techniques, sequences and procedures employed by the contractors in performance of their contracts with the City. Consultant shall also not be responsible for the failure of any contractor to carry out their work in accordance with the contract documents. Consultant shall be responsible, however, for any reports, advice or information provided to the City regarding the Project and the work of the contractors, including any information regarding the compliance of their work with the contract documents. O. Consultant shall consult with the City if any Contractor requests interpretations of the meaning and intent of the Drawings and Specifications, and shall assist in the resolution of questions which may arise. P. Consultant shall receive Certificates of Insurance and Endorsements from the Contractors, and shall forward them to the City's purchasing agent. Q. Consultant shall receive and review from the contractors all Shop Drawings, Product Data, Samples and other submittals. Consultant shall coordinate them with information contained in related documents and transmit to the City for review and approval. In collaboration with the City, Consultant shall establish and implement procedures for expediting the processing and approval of Shop Drawings, Product Data, Samples and other submittals. R. Consultant shall record the progress of the Management Project, and shall submit weekly written progress reports to the City including information on each Contractor and each Contractor's work, as well as the entire Project, showing percentages of completion and the number and amounts of proposed and executed Change Orders and their effect on the Contract Sum as of the date of A3 - Page 3 RFP FOR TURN -KEY PROGRAM MANAGEMENT SERVICES FOR PROPOSED TRANSIT CENTER /PARKING STRUCTURE IN THE CITY OF BALDWIN PARK the report. The Consultant shall also keep a daily log containing a record of weather, Contractors, work on the site, number of workers, work accomplished, problems encountered, and other similar relevant data as the City may require. The Consultant shall make the log available to the City. S. Consultant shall maintain at the Management Project site, on a current basis, a record copy of the following: (1) all Contracts, Drawings, Specifications, Addenda, Change Orders, As -Built Drawings and other Modifications, in good order and marked to record all changes made during construction; (2) Shop Drawings; (3) Product Data; (4) samples; (5) submittals; (6) purchases; (7) materials; (8) equipment; (9) applicable handbooks; (10) maintenance and operating manuals and instructions; and (11) other related documents and revisions which arise out of the contracts or work. The Consultant shall maintain records in duplicate of the following: (1) principal layout IinPs; (2) Plevations of the bottom of footings; and (3) levels and key site elevations certified by a qualified surveyor or professional engineer. Consultant must replace any damaged or destroyed monuments. Consultant shall make all records available to the City. Upon demand at any time, Consultant shall provide all such documents to the City within ten (10) days of such request. At the completion of the Project, Consultant shall deliver all such records to the City, such As -Built drawings. T. When bids and /or quotations are received for equipment, Consultant shall assist the City in determining the lowest responsible /responsive bidder. Consultant shall arrange for delivery and storage, protection and security for City - purchased materials, systems and equipment which are a part of the Project, until such items are incorporated into the Management Project. Consultant shall coordinate with or assign these activities to the appropriate contractor who is responsible for the installation of such materials, systems, and equipment. Consultant shall ensure that all requisitions for major equipment include a window period for delivery directly to the Management Project site. Consultant or its designee shall receive at the Management Project site the delivery of all equipment and supplies. Consultant or its designee shall inspect all deliveries for damages or errors, and shall coordinate with all vendors /suppliers any necessary corrections of such damages or errors prior to signing for receipt of the equipment or supplies. Consultant or its designee shall not accept any equipment or supplies which contain damage or errors. The City shall pay only for equipment and supplies which do not contain any damage or errors, and which have been received, inspected and signed -for by Consultant or its designee. Consultant shall be responsible and liable to the City for any equipment or supplies accepted in violation of this paragraph. U. Consultant shall observe the Contractors' check -out of utilities, operational systems and equipment for readiness, and shall assist in their initial start -up and testing. V. When Consultant considers each contractor's work or a designated portion thereof substantially complete, Consultant shall prepare for the City a list of A3 - Page 4 RFP FOR TURN -KEY PROGRAM MANAGEMENT SERVICES FOR PROPOSED TRANSIT CENTER /PARKING STRUCTURE IN THE CITY OF BALDWIN PARK incomplete or unsatisfactory items and a schedule for their completion. Consultant shall assist the City in conducting inspections. After the City certifies the Date of Substantial Completion of the Work, Consultant shall coordinate the correction and completion of the Work and any punch list items. W. Consultant shall determine when the Project or a designated portion thereof is substantially complete. Consultant shall prepare for the City a summary of the status of the work of each Contractor, listing changes in the previously issued Certificates of Substantial Completion of the Work and recommending the times within which contractors shall complete uncompleted items on their Certificate of Substantial Completion of the Work. K Following the Isss lance of a Certificate of Substantial Completion of the Project or designated portion thereof, Consultant shall evaluate the completion of the work of the contractors and make recommendations to the City when Work ig ready for final inspection. Consultant shall assist the City in conducting final inspections, and shall secure and transmit to the City required guarantees, affidavits, releases, bonds and waivers. Consultant shall also deliver all keys, manuals, record drawings and maintenance stocks to the City. Y. Consultant shall perform any necessary management services during the warranty period of the construction contracts. Z. The extent of the duties, responsibilities and limitations of authority of Consultant as a representative of the City during construction shall not be modified or extended without the written consent of the City and Consultant. AA. In addition to the above, the Consultant shall provide all construction management services for the Construction Phase which are required by applicable state laws, rules or regulations. A3 - Page 5 City of Baldwin Park Department of Public Works ATTACHMENT 4 City of Baldwin Park Standard Contract CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this and between the City of Baldwin Park, ( "City "), and day of , 2011 by ( "Consultant "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: i. SCOPE ()IF SERVICES. Consultant agrees to perform during the terlTl Of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this —A reement as Exhibit "A." Additional Agreement provisions, if an J . p... r ,v.v, , y, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Agreement as Exhibit "C." 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. A4 - Page 1 City of Baldwin Park Department of Public Works 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually fled, and any judgment rendered against City and;or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured; A4 - Page 2 City of Baldwin Park Department of Public Works (2) the coverage provided shall be primary as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. A4 - Page 3 City of Baldwin Park Department of Public Works 17. EFFECT OF TERMINATION. Upon termination 8Sstated in Paragraph "16" of this Aor88rnenL City 3h8U be liable to Consultant only for work performed by Consultant Up to and including the date of termination of this AonBeDleDt. unless the tgrDiD8U0D is for C@uSG, in which 8w8nL Consultant need be QJrnp9nS@ted only tothe extent required by |8vv. COnSU|i8Dt Sh@1| be entitled to p@ynn9Dt for work S@USt8CtO[i|y completed t0 date, based OO pFO[BtiOD of the CO0peDs8tiOD set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of C|OSe-OUt billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, 'the court shall award costs and expenses, including reasonable attorney's feeS, to the prevailing padv. In awarding attorney's fees, the COurtShOU not be bound by any court fee schedule but shall @vv8[d the full amount Ofcosts, 8XpenS8S and attorney's f88S paid and/or incurred in gOOd faith. "Prevailing Party" eh3|| mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall bein the Superior Court 0f Los Angeles County. This p8r8gr8ph Sh@|| OOt3pp|y�nd |itig�UOOfS�S Sh8|| not 8vV3FdSd based On an order O[otherwise final judgment that neSUUS from the parties' DlUtU8| Sett|8[DSnL arbitration, Or mediation Of the dispute. 19. COVENANTS AND CONDITIONS. Each tamn and each provision Of this Agreement to be performed by Consultant shall be construed to be both o covenant and G CODdiUOO. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement orimplied covenant shall be held to vary the p[0viSiOOS of this 3g[88Dl8DL This Au[88Dl8Dt Sh8|| bind and inure to the benefit of the parties tO this Agreement, and any subsequent successors and assigns. 20. MODIFICATION OF AGREEMENT. may any of the terms, p[OvSk}OS Or conditions be except by a written amendment signed by all parties. This Agreement may not b8 modified, nor modified or waived or otherwise affected, 21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A designated below nhoU be responsible for job p8rfOrnlanoe, neQotisdiono, oontnaoLme| nnatUyrS. and coordination with the City. The City FbepnRSeOt8tiwS (E3) designated b8|OVv Sh8|| 8[X OO the City's behalf 3S Project K88O8ge[ AA CONSULTANT (B) Edwin "WU|kanfG8lvez P.E. Director Of Public Works City OfBaldwin Park 144O3 East Pacific Avenue B8|dVviO P8[h. CA 91706 City of Baldwin Park Department of Public Works 22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attorney. City Attorney: Joseph Pannone / Aleshire & Wynder, LLP South Bay Center, 1515 West 190th Street South Tower, Suite 565 Gardena, CA 90248 'k310) 527-6660 IN WITNESS WHEREOF. the parties have executed this Agreement on the day first above written. City Clerk CITY OF BALDWIN PARK Manuel Lozano, Mayor Dated: CONSULTANT: FIRM NAME 0 Name: Dated: Title: Address: Telephone: ( ) - A4 - Page 5 City of Baldwin Park Department of Public Works ATTACHMENT 5 Proposal Evaluation Criteria Criteria Maximum Points Rating Understanding of the work to be done 20 Quality of the staff responsible for the work to be done 15 Experience of the firm or staff in managing similar work 15 Familiarity with federal procedures 15 Team readiness & capability of developing innovative advanced techniques 15 Funds Management experience and ability 10 References and demonstrated technical ability 10 A5 - Page 1 CITY OF BALDWIN PARK i' P A, R, K TO: Honorable Mayor and City Council Memb FROM: Vijay Singhal, Chief Executive Office Lorena Quijano, Director of Financev ,r DATE: March 9, 2011 if �t�x►K11 SUBJECT: Fiscal Year 2010 -2011 Mid' -Year Report, as of January 2011 The purpose of this report is to discuss the City's Mid -Year budget performance, as of January 2011, for Fiscal Year 201' 0- 2011. BACKGROUND /DISCUSSION The adopted budget for FY 2010 -2011 was $75,461,043 with a General Fund budget of $24,776,180. The General Fund budget was balanced with revenues exceeding expenditures (after transfers) by $89,820. It has been over two years since the nation began experiencing the greatest economic crisis since the great depression and cities continue facing lower revenues while expenditures continue to increase. While our City has been impacted with lower than budgeted revenues we have been in a better position than many due to our proactive strategy over the past years, which have included closely monitoring our revenues and expenditures on a regular basis. Even though our efforts have overcome some of these challenges over the last few years, we are faced with rebalancing our budget as revenues continue to decline. At the same time, our retirement expenses are increasing by about $800,000 as discussed more in detail below. In addition, we are now faced with the possibility that of our Redevelopment Agency might be dissolved by the State as they try to use that as mechanism to balance their immense budget deficits. The Mid -Year gives us an opportunity to evaluate our actual revenue and expenditure trends compared to the budget and recommend changes, if any. Staff has been monitoring the revenues and expenditures on a regular basis and the City Council was provided with a brief overview of the City's position in the December 2010 report. Generally staff prepares a Mid -Yeas analysis based on December trends, however, this year the revenues have been very volatile and measurable trends were not available. Therefore, to provide a better picture of our budget, staff has developed this Mid' -year analysis based on the available January 2011 trends. Fiscal Year 2010 -2011 Mid -Year Review Page 2 This report consists of following components: 1. General Fund Mid -Year Trends (a) General Fund Revenues (b) General Fund Expenditures and Department Trends 2. Trends for other City Funds General Fund Mid -Year Trends Based on the FY 2010 -2011 Mid -Year trends, the General Fund is expected to break even with a minor surplus of $78,070, slightly less than the amount projected of $89,820. As noted below, General Fund revenues are anticipated to be lower than k ,.r ,,+ 4,�f t..,. + O� rr, r.. _ o o� P f11t " UgeL uY au vUL .P r mrirrio r prixmrariry due w decreased' collections on vehicle coda es including red light camera revenues coupled with a decrease in revenues received from impounds. Nevertheless, it is anticipated that the savings resulting from vacant positions will be enough to offset the decreased revenues. However, some of these personnel savings are temporary since they represent savings for officer vacancies which are currently being filled. Any expenditure increases or further revenue declines will cause adverse impacts on performance. The following table provides an overview of the anticipated General Fund performance based on current trends: A more detailed analysis of revenues and expenditures is included in following segments. General Fund Revenues: Revenue sources at January 2011 are expected to be lower than projected by approximately $1.1 million. The projections as of June 30, 2011 are therefore based on trends available at this time and any of these estimates may change if trends change in the upcoming months. It is important to keep in mind that revenues are not received evenly throughout the year and most of the larger revenues come in January, at which Adopted Annual Budget YTd Revenue / Expenditures Projected June 30, 2011 Projected vs. Adopted Budget Revenues 24,766,000 11,666,344 23,670,680 - 1,095,320 Transfers In 100,000 2,575 100,000 0 Total Rev /Transfers In 24,866,000 11,668,919 23,770,680 - 1,095,320 Expenditures 23,104,250 12,597,206 22,195,680 - 908,570 Transfers Out 1,671,930 831,400 1,496,930 - 175,000 Total Ex /Transfers Out 24,776,180 13,428,606 23,692,610 - 1,083,570 Grand Totals 89,820 - 1,759,687 78,070 - 11,750 A more detailed analysis of revenues and expenditures is included in following segments. General Fund Revenues: Revenue sources at January 2011 are expected to be lower than projected by approximately $1.1 million. The projections as of June 30, 2011 are therefore based on trends available at this time and any of these estimates may change if trends change in the upcoming months. It is important to keep in mind that revenues are not received evenly throughout the year and most of the larger revenues come in January, at which Fiscal Year 2010 -2011 Mid' -Year Review Page 3 time the City also receives any revised projections from the County and /or the State. However, we have to keep in mind that even as of February, Sales Tax revenue trends available are for September 2010 only and Franchise Tax receipts from utilities will not be available until April 2011 since the majority of these come in quarterly. The following four revenues sources comprise the major General Fund Revenues: Category Adopted Annual Budget YTD Revenue Projected June 30, 2012 Projected vs. Adopted Budget Taxes 19,300,000 9,487,749 19,451,460 151,460 Police Revenues 2,823,800 938,237 1,889,500 - 934,300 Construction Revenues 1,085,500 508,680 906;000' - 179,500 Other Revenues 1,556,700 731,678 1,423,720 - 132,980 ' Subtotal ' 24,766,000 11,666,344 23,670,680 - 1,095,320 T „„f,I a 01 _ In 1 ,n ��u 25 0 "100, 0001 n u Grand Total 2466,000 11,668,919 23,770,680 - 1,095,320 The above chart has been expanded further below in order to provide a better overview of some of the significant revenues fluctuations that are anticipated (a complete list of all General Fund Revenues is also attached). Category Adopted Annual Budget YTD Revenue Projected June 30, 2012 Projected vs. Adopted Budget Property Taxes 3,010,000 1,318,321 3,038,000 28,000 Sales Tax 4,610,000 2,274,892 4,975,000 365,000 Utility Users Tax 2,550,000 1,174,162 2,425,000 - 125,000 Property Tax in Lieu of Vehicle License Fees 6,325,000 3,179,216 6,408,460 83,460 Franchise Tax Non - Police 2,000,000 1,091,758 1,800,000 - 200,000 Business Licenses 580,000 335,811 580,000 0 Construction Related 1,085,500 508,680 906,000 - 179,500 Police Revenues 2,823,800 938,237 1,889,500 - 934,300 Latch Key Childcare 317,000 139,703 280,000 - 37,000 Facility Rental 160,000 103,302 200,000 40,000 Transient Occupancy Tax 225,000 113,589 225,000 0 Billboards Revenue 138,000 79,500 138,000 0 Interest Revenue 50,000 5,716 20,000 - 30,000 Various Other Revenues 891,700 403,457 785,720 - 105,980 Subtotal 24,766,000 11,666,344 23,670,680 - 1,095,320 Transfers In 100,000 2,575 100,000 0 Grand Total 24,866,000 11,668,919 23,770,680 - 1,095,320 Fiscal Year 2010-2011 Mid-Year Review Page 4 The following is a brief summary of the major fluctuations, both positive and negative reflected above- Property taxes are expected to come in slightly higher by $28,000 as the market reaches its low peak and the Tax Controller stops issuing Prop 8 reductions (these are reductions that reduced the value of properties to the new market values thus decreasing the amount paid for property taxes). • Sales Tax is expected to be higher by about $365,000 based on actual receipts through September 2010 and based on adjustments made to the Triple Flip estimates which account for the 25% of the Sales Tax provided by the County. • Utility Users Tax is coming in lower by $125,000 than expected due to decreased collections from telephone companies (note that many individuals no longer use phones athome and there is an outstanding issue with how much or what can be taxed for cell phones). • Motor Vehicle Fees in Lieu of Property Tax is expected to go up by $83,460 due to adjustments made the County of Los Angeles because they had under projected in the previous year • Franchise Fees are anticipated to be lower by about $200,000 due to an unanticipated reduction in the collectability from customers who are not paying their bills and therefore reducing the amount received from Waste Management; other revenues reductions are also anticipated from both the Gas Company and Time Warner Cable. • Construction related revenues are expected to be lower approximately $179,500 since the construction industry has yet to recuperate and there are less projects than anticipated • Police Revenues are estimated to be lower by $934,300. This includes a decrease in franchise taxes from Royal Coaches and Vehicle Release Fees that have been decreasing since last August/September when changes to the DUI checkpoint and impound policies were made. Reductions are also included for reductions in Vehicle Code Fines related to RedFlex violations and for decrease in the collectability of parking citations. • Some recreational revenues will offset each other as Latch Key Childcare is expected to come in lower by $37,000 while Facility Rental will be higher than anticipated by about $40,000. • Interest Income and various other revenues will be lower than expected due to decreases in interest rates ($30,000) and decrease collections in miscellaneous revenues ($105,980). Fiscal Year 2010 -2011 Mid -Year Review Page 5 As noted above some revenue reductions are anticipated to be offset by some revenue increases, thus leaving the net shortfall for the year at $1.1 million. Ultimately, all departments are expected to closely monitor their departmental revenues to ensure that they come in as budgeted. This includes being responsible for identifying sources such as grants to possibly offset expenditures that could cover revenue shortfalls, if any, so that the net impact is zero. General Fund Expenditures and Department Trends: It is anticipated that by June 30, 2011 the General Fund expenditures will be lower than budget by $1.1 million as reflected below: Category Adopted Annual Bud et ' Expenditures as of Jan 2011 Projected June 30, 2011 adopted vs. I Projected Personnel 17,804,900 10,123,272 16,876,613 928,287 Maintenance 989,250 420,903 932,971 56,279 Internal Charges 1,861,600 1,085,952 1,861,632 32 Contractual 2,383,500 957,435 2,453,500 70,000 Capital 65,000 9,644 70,964 5,964 Total Expenditures 23,104,250 12,597,206 22,195,680 908,571 Transfers 1,671,930 831,400 1,496,930 175,000 Grand Total 24,776,180 1.3,428,606 23,692,610 1,083,571 The following table provides expenditures projections by department: Cateqory Adopted Annual Budget Expenditures as of Jan 2011 Projected June 30, 2011 Adopted vs. Projected City Council 179,900 84,100 145,989 33,911 Administration 529,800 232,526 488,486 41,314 Human Resources 245,550 127,429 243,785 1,765 Community Development 984,350 552,359 939,622 44,728 Police 16,187,500 8,806,290 15,624,413 563,087 Finance 614,650 378,381 602,615 12,035 Non-Departmental 893,100 470,221 783,234 109,866 Public Works 236,050 172,676 236,050 0 Recreation 3,233,350 1,773,224 3,131,486 101,864 Total Expenditures 23,104,250 12,597,206 22,195,680 908,570 Transfers Out 1,671,930 831,400 1,496,930 175,000 Grand Total 24,776,180 13,428,606 23,692,610 1,083,570 Fiscal Year 2010-2011 Mid-Year Review Page 6 The main reasons for savings in expenditures are: 1) Salary savings as a result of vacant positions. Currently there are 15 non sworn vacant positions (most of which have remained vacant for several years due to the economic crisis) and six vacant sworn positions due to retirements, which have also generated savings. 2) Reallocation of expenditures in certain departments, to eligible sources. For example, in the Police Department, staff has reviewed the expenditures and will be allocating eligible overtime to the Asset Forfeiture or other grant funds for time pertaining to or spent in pursuit of activities eligible to be funded from such funds. It is anticipated that by the end of the year, this allocation will be about $200,000; this amount coupled with savings from vacancies in the police department are expected to offset a portion of the police revenue shortage discussed in the revenue section, In the upcoming year, the General Fund will also re-budget about $300,000 that was budgeted in the Asset Forfeiture for one year as allowed per the guidelines. At this time, it anticipated that additional police overtime will be charged to the Asset Forfeiture in order to offset this increase in additional salaries. 3) Expenditures savings also include savings in transfers out. Some salary savings and other cost reductions will be in other funds such as CDC that are subsidized by the General Fund. Several of the vacant positions are funded in these funds resulting in salary savings in these funds as well. Lower than anticipated expenditures in these funds will result in lower transfers out from the General Fund. Based on current trends, we anticipate the budget to stay balanced so long as vacant positions stay vacant and departments continue to monitor expenditures in order to achieve the savings explained above. Trends for Other City Funds Other city funds can be categorized into two categories- those supported/subsidized by the General Fund. While any shortfall in these funds must be paid for by the General Fund any savings are retained in these funds for future expenditures. These funds include funds such as Gas Tax, Prop A, Park Maintenance Assessment District and Street Lighting and Landscape Maintenance Fund. Based on midyear projections these funds are within budget and transfers are anticipated to be lower than budgeted because these other funds have lower expenditures and will require a lower subsidy. Another set of funds represents restricted funds, where the funds are subject to restrictions for example; Asset seizure, grant funds and funds which have legal or other restrictions. No adverse trends are noted in these funds either. No major adverse trends are noted in these restricted funds. Fiscal Year 2010 -2011 Mid -Yeas Review Page 7 Fiscal Year 2011 -2012 Outlook As we begin planning for next year, the City is aware that although there is a glimpse of an upcoming economic recovery, that recovery will be slow and it will take several years before we notice any significant increases in revenues. Since the recovery is sluggish and revenues continue to fluctuate, the City will be adjusting its upcoming revenue projections to reflect any known decreases in revenues. As far as expenditures are concerned, in November 2010 CALPERS informed us of the upcoming increases in retirement rates. The rate increases imposed are significant over the next three years (an impact of $800,000 in the upcoming year is expected). The current rates provided by CALPERS are noted below: PIERS Safety Employer Rate* FY 2010 -2011 19.094% FY 2011 -2012 24.112% FY 2012 -2013 25.400 % FY 2013 -2014 29.600% PERS Miscellaneous (Non- Safety) FY 2010 -2011 8.829% FY 2011 -2012 13.307% FY 2012 -2013 15.000% FY 2013 -2014 19.100% * Note: The table above indicates employer rates only and do not include any employee rates. In addition, more increases are expected by March 16th if the CALPERS Board decreases the assumed investment rate from 7.75 % to 7.50 %, if this is approved, the rates are expected to go up by 2% for each .25% that the investment rate decreases beginning with Fiscal Year 2012 -2013. In order to combat these expenditure increases and the decreases in revenue, the City will be implementing the following: • Eliminate vacant positions • Reductions in expenses (travel, subscriptions, publications and memberships) • Use of Asset Forfeiture for police related activities such as overtime • Use of Reserves The City Council will be provided with a further analysis of all of these options. In addition, the City Council will be updated with the status of the Redevelopment Agency as more information is made available; at this time it is unknown if the State will be successful in its plan to abolish Redevelopment Agencies (if abolished, the City would have to absorb about $400,000 in administrative cost currently absorb by the Agency). Fiscal Year 2010-2011 Mid-Year Review Page 8 Summary As discussed above, even though the current trends for fiscal year 2010-2011 reflect a shortfall in revenues, we anticipate savings in expenditures and transfers out to offset these revenue shortfalls, which will allow us to maintain a balanced budget. While we are confident that our proactive and cautious approach will maintain a balanced budget for the remainder of 2010/2011, staff will continue to closely monitor revenues and expenditures and propose necessary changes if significant fluctuations will create adverse impacts on the City's budget. As we begin our 2011-2012 fiscal year budget process, we will be exploring all of the options mentioned above in order to combat the new challenges we are facing in the upcoming year. IF I S C, Am L UMPA C%T None-, based on year end projections, any projected Revenues declines are anticipated to be offset by savings in expenditures. RECOMMENDATION It is recommended that the City Council review the Mid-year analysis/information and approve the mid year revenue and expenditure estimates or provide other direction to staff. General! Fund Revenues - As of January 2011 and Projected as of June 30, 2011 Category Adopted Annual Budget YTD Revenue Projected June 30, 2011 Projected vs. Adopted Budget 4 Taxes Property Tax 2,700,000 1,169,544 2,700,000 0 Home Owner's Exemption 25,000 11,429 25,000 0 Public Safety Aug-Prop 172 200,000 91,033 228,000 28,000 Rear Property Transfer Tax 85,000 i 463315 85,000 0 Subtotal Propeq Tax 3,010, 000 1,318,321 3,038,000 Sales Tax i 4,610,000 2,274,892 4,975,000 365,000 Utility users. Tax 2,550,000 1,174,162 2,425,000 - 125,000 Prop Tax In Lieu of VLF 6;325,000 3,179,216 6,408,460 83,460 Franchise Tax 2,000,000 1,091,758 1,800,000 - 200,000 Business License Tax 580,000 335,811 580,000 0 Transient Occupancy Tax 225,000 113,589 225,000 0 Total Taxes: 19,300,000 9,487,749 19,451,460 151,460 4 Police Revenues Franchise Fees - Police 600,000 132,717 200,000 - 400,000 Vehicle Code Fines 975,000 433,507 735,000 - 240,000 Parking Citations 400,000 122,885 350,000 - 50,000 Truck Parking Citations 215,000 11,661 155,000 - 60,000 Vehicle Releases 250,000 105,494 155,000 - 95,000 Subtotal Major Police Revenues 2,440,000 806,264 1,595,000 -845,000 Booking Fees 25,000 13,042 25,000 0 Cops Ab3229 SLESF 100,000 31,358 100,000 0 Cost Recovery 50,400 5,750 6,000 - 44,400 Crossing Guard Program 20,000 16,959 20,000 0 False Alarms 35,000 575 10,000 - 25,000 Jail Fees Revenue 30,000 23,450 30,000 0 LA Impact 12,000 8,982 16,500 4,500 Category Adopted Annual Budget YTD Revenue Projected June 30, 2011 Projected vs. Adopted Bud' et Police Charges 44,000 20,890 44,000 0 Police Overtime Reimbursement 65,000 10,667 42,000 - 23,000 Witness Fees 2,400 300 1,000 -1,400 Subtotal Other Police Revenues 383,800 131,973 294,500 -89,300 Total Police Revenues: 2,823,800 938,237 1,889,500 - 934,300 4 Construction Related Construction Permits 575,000 252,404 525,000 - 50,000 Buildinn Plan Check Fees Planning Plan Check Fees 400,000 5,500 198,014 3,896 271,000 15,000 - 129,000 - 9,500 Subdivision Fees 20,000 13,190 20,000 0 Permit Issuance Fees 85,000 41,176 75,000 - 10,000 Total Construction Related: 1,085,500 508,680 906,000 - 179,500 4 Various Other Revenues Latch Key Childcare 317,000 139,703 280,000 - 37,000 Facility Rental 160,000 103,302 200,000 40,000 Billboards Revenue 138,000 79,500 138,000 0 Interest Income 50,000 5,716 20,000 - 30,000 3% Admin Fee - Pc Loans 1,000 432 1,000 0 Abandoned Property Registration 11,000 8,190 13,000 2,000 Building Permit Fee Sb1473 500 195 500 0 Bp Now Revenue 6,000 2,950 6,000 0 Bus Shelter Advertising 25,000 0 25,000 0 C &D Processing Fees 17,000 0 17,000 0 Capital Project Mgmt Fees 125,000 0 0 - 125,000 Cell Tower Lease 0 0 0 0 Code Enforcement Cites 75,000 27,738 75,000 0 Communication Lease Agreement 70,000 52,746 70,000 0 Damage To City Property 2,200 3,784 8,687 6,487 Design Review Fees 21,000 12,250 21,000 0 Adopted Projected vs. Annual Projected Adopted Category Budget YTD Revenue June 30, 2011 Budget Engineering Fees 55,000 6,.038 40,000 - 15,000 Fiscal Agent - Investment Inc 0 0 0 0 Foothill Bus Pass Revenue 0 0 0 0 NPDES Charges 1,000 0 1,000 0 Other Fees & Charges 1,000 0 1,000 0 Other Fines 5,0001 0 5;000 01 Other Grants 0 ( 0' 0 Other Intergovernmental I I 18,000 26,521 26,500 8,500 Other Licenses &Permits 2,500 1,070 2,500 0 Other Revenue 80,000 2,579 80,000 0 Parade & Carnival 13,000 13,.580 13,580 580 Passport Revenue 4,500 3,300 4,500 0 Pavement Restoration Fees 1,000 1,500 1,000 0 Recreation Fees 66,000 43,536 74,633 8,633 Rental Allocation - Housing 40,000 40,000 40,000 0 Residential Development Tax 10,000 0 10,000 0 Sale Of Property 0 13,708 14,000 14,000 SB 90 Reimbursement 20,000 31,914 32,000 12,000 Sb211 Pass Thru 50,000 49,823 49,820 -180 Sewer Connection Fees 5,000 0 5,000 0 Storm Drain Fees 26,000 0 10,000 - 16,000 Street & Curb Permits 80,000 18,979 80,000 0 Tobacco Retailer Fees 20,000 13,680 18,000 -2,000 Zoning Fees 40,000 28,944 40,000 0 Total Various Other Revenues: 1,556,700 731,678 1,423,720 - 132,980 Subtotal 24,766,000 11,666,344 23,670,680 - 1,095,320 4 Transfers In 100,000 2,575 100,000 0 Grand Total 24,866,000 11,668,919 23,770,680 - 1,095,320 T'; :,.' CITY OF BALDWIN PARK DITAN 10 PURPOSE The purpose of this staff report is to explore the possibility of the City of Baldwin Park entering a float in the 2012 Tournament of Roses Parade. BACKGROUND At the January 19, 2011 Council meeting, Council Member Ricardo Pacheco expressed an interest in entering a float in the Rose Parade. Mr. Pacheco stated that an entry would bring prestige and a sense of community pride to the City. He felt that a Rose Parade float would benefit the City by bringing the community together and it would be good public relations, by bringing national exposure to the City. He requested that staff look into the feasibility of such a project. DISCUSSION Participation in the Rose Parade is by invitation only. The 123rd Rose Parade will take place on Monday, January 2, 2012 at 8:00 AM in the City of Pasadena. In order to participate in 2012, the City must submit an application to the Tournament of Roses prior to March 2011. At that time, the City would join an applicant pool of cities /organizations /groups seeking invitations to participate in the 2012 Rose Parade. There were 47 floats in the 2011 Rose Parade. The chances of being invited to participate in the Rose Parade depend on vacancies created by an organization's decision to not participate again. Once an invitation has been received, the City would need to pay a float participation fee of $5,000.00. This fee is not included in the builder costs and is paid to the Tournament of Roses after the City is invited to enter a float in the Rose Parade. Prior to float construction, the Tournament's design review committee has to approve the float design. All floats have to relate to the Parade theme. The 2012 theme is "Just Imagine..." The costs for float construction range from $80,000 to $350,000. According to the Tournament of Roses Committee, float design and construction costs vary and generally begin at approximately $200,000. The costs can be higher or lower depending on sophistication of design, degree of animation, and varieties of floral materials. Staff contacted the cities of South Pasadena, Sierra Madre, Downey, La Canada, Burbank, Glendale, Alhambra, and West Covina to obtain information on their respective Rose Parade floats (spreadsheet attached). With the exception of the City of Alhambra, the floats constructed by South Pasadena, Sierra Madre, Downey, and La Canada are coordinated by each city's Rose Float Association. The Rose Float Associations are not City entities. The Rose Float Associations are separate civic organizations, staffed entirely by volunteers. Alhambra's float construction is funded entirely by the City ($100,000); with the Chamber of Commerce coordinating float construction and participation in the parade. The City of Burbank spends approximately $115,000 to construct its float. The float entry is coordinated and funded by its Rose Float Association, the City, and the City Water & Power Department. Most float entries in the Parade are built by professional float - builders, all of whom have facilities in or around the Pasadena area. There are essentially five professional float builders utilized by the majority of cities /corporations participating in the Rose Parade, Phoenix Decorating Company (located in Pasadena), Fiesta Parade Floats, and Charisma Floats (both located in Irwindale), Artistic Entertainment (Pasadena) and Studio Concepts (Pasadena). All five companies charge approximately the same price. A basic thirty -five foot float could cost between $100,000 to $125,000; a fifty -five foot float with animation and moving parts can cost in excess of $200,000. The construction cost includes design, insurance, driver, building, maintenance, transportation and tear down. However, first time construction costs are expected to be higher. A few cities do construct their own floats; these cities, South Pasadena, Sierra Madre, Downey, La Canada, and Burbank have been involved in the Rose Parade for the past 80 years. They have been participating in the Rose Parade for many years and they have the tools in place to be successful. They have the existing infrastructure, and the experience. This explains why they are able to construct a float for under $100,000. At this point, Staff believes that there is not enough time to participate in the 2012 Rose Parade. The application deadline is March 15, 2011. Staff was advised by the Tournament of Roses Committee, that as a new entry, the City would not be allowed to self -build a float. The City would have to contract with an approved Tournament of Roses float builder. Staff believes that participation in the parade will be prestigious and has the opportunity to engage the community, bring residents and businesses together, and collaborate for a good purpose; staff also believes that the goal should not be to enter just any float. If the City is invited, the float should be of good quality and design so as to make us proud, not just of participating, but also of the float. Staff recommends that the City target participation for the 2013 parade. In addition to entering a float, Council Member Pacheco also suggested that a Baldwin Park School band might be interested in participating in the Rose Parade. Staff researched band selection and found that the bands participating in the parade are selected by audition. The selection is based on musicianship, marching ability, uniqueness, and entertainment value. In particular, bands are being sought with the ability to perform a field type show while marching forward. There are no set size requirements. Applications for the 2013 Rose Parade are due May 15, 2011. Invitations are issued in the fall, more than a year before the parade, to allow bands time to raise the funds necessary. The Tournament of Roses Honor Band is a coveted position, and those selected are among the best student musicians in California. Nine of the high school trumpet players, selected by performance on their auditions, and the best snare HrUmmer, are selected as the Herald Trumpets, who march directly before the Rose Queen's float and play fanfares. In order to participate, the High School Bands would have to audition. There are two options if the City would like to participate in the 2013 Rose Parade — Option 1: City Funded Rose Parade Float - authorize City Staff to explore options for construction of a City float, contact float builders and ascertain the cost of constructing a float and bring the item before council for approval. It is estimated that this option will cost the city around $200,000 in the first year. Subsequent year costs are likely to be lower. Option 2: Form a Rose Float committee to make contacts with service organizations, residents, business owners, corporations who would be interested in forming a Baldwin Park Rose Float Association. The Association would then explore funding opportunities and put in place a plan to participate in the 2013 Rose Parade. A Rose Float Association is an independent association and is not a city agency. The Baldwin Park Rose Float Association would be a non - profit, all volunteer organization dedicated to entering a float in the annual Pasadena Tournament of Roses Parade. The Association would be responsible for recommending the design of City's entry in the annual Rose Parade, decorating the float, and most importantly, raising funds for construction and decoration. The Association would raise funds for the float through memberships, donations, and special fund - raising events. Some fund raising ideas might be — Casino Night, Golf Tournament, Car Show, Bingo BBQ, sell ice cream, hot dogs, etc. at Concerts in the Park, Membership dues, Donations from local corporations such as In N Out, Kaiser, Wal -Mart, Target, Starbucks, Home Depot, Superior, etc. Members of the Baldwin Park Rose Float Association would include civic - minded people from all walks of life, residents, business owners, doctors, teachers, engineers, lawyers, secretaries, bankers, accountants, students, homemakers, and retirees. They would be citizens that take pride in their City, with a desire to create interest and esteem for their community. To implement this option, staff would send letters to local businesses and advertise in the NOW and the City Website for applicants for the Association. Interested members will then form the association and proceed with the process. FISCAL IMPACT There is no fiscal impact at this time; however, if the Council selects Option 1 the fiscal impact would be the cost of the float currently estimated at $200,000. If the Council chooses Option 2, the cost will 'Include cost of sending letters to businesses, civic organizations, which could be absorbed in the budget. RECOMMENDATION Staff recommends the Council consider Option 2— direct Staff to make contacts with service organizations, residents, business owners, corporations who would be interested in forming a Baldwin Park Rose Float Association. Or provide any other direction as the Council deems appropriate. h;,, u/ � rr The Tournament of Roses® welcomes your interest in becoming a Rose Parade float participant. Attached is the preliminary Rose Parade Float Application packet. Please fill out the application completely and return it by mail or fax to: Mail: L. Monique Sims Float Entries Coordinator Pasadena Tournament of Roses 391 S. Orange Grove Blvd. Pasadena, CA 91184 Fax: (626) 449 -9066 You may also include additional information about your organization. Please note that supplemental application materials cannot be returned. If you are interested in participating in the upcoming Rose Parade themed Just Imagine, we encourage you to return the application as soon as possible. If you have any questions regarding your float application, please contact L. Monique Sims in the Tournament of Roses Marketing Department at (626) 449 -4100. Thank you for your interest in the Tournament of Roses. PA NA TO F,€'.£ A s ?;',N`3 11 as r FREQUENTLY ASKED QUESTIONS ABOUT ROSE PARADE PARTICIPATION HOW DO WE ENTER A FLOAT IN THE ROSE PARADE? Any organization or company may complete an application and return it to Tournament headquarters; interested organizations join an applicant pool of groups seeking invitations to participate. WHEN SHOULD WE APPLY, f As soon as possible. Since space fills quickly, the Float Entries Committee suggests 9 -12 months in advance. VT HAT ARE THE CHANCES OF BEING INVITED TO PARTICIPATE? The Tournament seeks to maintain a balance of corporate, civic, non - profit, and international entries. Depending on the •y ear, any vacancies created by another organization's departure will vary. WHEN ARE APPLYING GROUPS INVITED TO PARTICIPATE? Generally, invitations are extended in March or April, or about eight months in advance of the Rose Parade to which the group makes application. However, the Parade lineup is not considered closed until all invitations are issued and accepted. HOW MANY FLOATS ARE IN THE ROSE PARADE? There were 47 floats in the 2011 Rose Parade. Television broadcasting of the Parade and considerations related to the start time of the Rose Bowl Game make limitation of participants necessary. WHAT DOES A FLOAT COST? Float design and construction costs vary and generally begin at approximately $200,000. Costs can be higher or lower depending on sophistication of design, degree of animation, and varieties of floral materials. The Tournament considers floats with both smaller and larger budgets. The mutually agreed -upon cost for a float is an arrangement between the participating organization and a Tournament of Roses approved builder; the Tournament does not receive any of the funds allocated to the building of a float. ARE THERE ADDITIONAL FEES? A float participation fee ($15,000.00 for commercial entries, $5,000.00 for non - commercial entries) is not included in the builder costs and is paid to the Tournament of Roses after a group is invited to enter a float in the Rose Parade. WHO ACTUALLY BUILDS THE FLOAT? Almost all of the floats are built by professional float - builders, all of whom have facilities in or around the Pasadena area. Once a group is invited to participate, the Tournament informs all of the float - builders of the new participant. MAY A FLOAT REPRESENT A COMPANY'S PRODUCT OR SERVICE? Floats are considered to be messages of goodwill offered by corporations and non - commercial entities. By long- standing custom, the Rose Parade promotes floral creativity and design ingenuity in its floats, while downplaying overt commercialism. Floats relate to a broad, overall Parade theme and prior to construction, the Tournament's design review committee approves each float design. WHAT PUBLICITY DOES THE TOURNAMENT OF ROSES PROVIDE? The Pasadena Tournament of Roses Parade and the Rose Bowl Game are among the largest special events in the world. In addition to internal communications and marketing, the Tournament employs the year -round services of a public relations firm to generate publicity about the Rose Parade and Rose Bowl Game. The Tournament of Roses® Family A Sampling of 2011 Tournament Float Participants American Honda Motor Company, Inc. Alzheimer's Association & Pfizer Bayer Advanced China Airlines Ltd. City of Duarte /City of Hope National Medical Center Cunard Line Discover Financial Services Dole Farmers Insurance HGTV Kaiser Permanente La Canada /Flintridge Tournament of Roses Association Macy *s Messina Wildlife Management NAMCO BANDAI Games America Inc. Natural Balance Pet Foods, Inc. The Quikrete Companies Rain Bird RFD -TV Ronald McDonald House Charities Ronald Reagan Presidential Foundation Saving America's Mustangs Shriners Hospitals for Children UNOO US Bank Trader Joe's Wells Fargo Western Asset MEDIA COVERAGE SUMMARY 122nd Rose Parade' presented by Honda "Building Dreams, Friendships & Memories" Saturday, January 1, 2011 A UDIENCE The 2011 Rose Parade presented by Honda had a total_ television reach of approximately 4.7 million television viewers in the U.S. in addition, the Rose Parade was televised in 220 international territories and countries. It is estimated that the 2011 Rose Parade will be seen by approximately 28 million viewers internationally. It is estimated that more than 700,000 individuals are present along the parade route on January 1 for the festivities. Approximately 60,000 visitors attended the Post Parade Float Viewing Area where the floats were on display for 1 'h days following the 2011 Rose Parade. NETWORK TELEVISION COVERAGE The 122nd Rose Parade presented by Honda was broadcast live by eight networks /stations in the U.S.: ABC, NBC, Hallmark Channel, HGTV (Home and Garden Channel), KTLA (Tribune), Sky Link TV, RFD -TV and Univision. PARADE RATINGS The average household rating points total reported for the 2011 Rose Parade for the live broadcasts by ABC, NBC, Hallmark Channel (cable), HGTV (cable), Tribune (KTLA -Los Angeles), RFD -TV (cable) and Univision (Spanish language) amounted to 12.3 U.S. national Nielsen rating points, or approximately 14.3 million households. WEBSITE The official Tournament of Roses website, www.tournamentofroses.com, had approximately 3.6 million page views between October 2010 and January 2011. Between December 31, 2010 and January 1, 2011, there were approximately 900,000 page views. VIEWERS' CHOICE A WARD The Tournament of Roses offered Rose Parade fans the opportunity to vote for their favorite float. Votes were cast via online poll and text message. Cal Poly Universities took the title with 10,802 votes out of 44,730 total votes. POST PARADE FLOAT AUDIO TOUR For the fourth year, the Tournament of Roses produced and distributed a podcast providing detailed of all floats in the 2011 Rose Parade. Fans were able to download the podcast via iTunes or to call in to service from a personal phone and select a designated audio track to listen to the information on the floats. 13,371 total listeners tuned in to listen to a portion of the audio tour. 2,103 listeners opted to download the tour via iTunes and 11,268 called in via personal phones. ROSE PARADE MEDIA COVERAGE Approximately 83 media organizations received credentials to cover the Rose Parade as a news event. This list does not include pre - parade coverage, coverage produced by media not officially credentialed for the event, or coverage using content from press releases and /or wire services. Parade Year Applying for PRELIMINARY FLOAT PARTICIPANT INFORMATION NOT AN INVITATION TO PARTICIPATE Name of Organization Address City Name o Person in `:barge Title Address (if different from above) City Alternate Person in Charge Title Address (if different from above) City What is the purpose of the organization? Please describe the organization's activities: State /Country e -mall State /Country e -mail State /Country Date Zip _ Phone (_� Area Code Zip Phone (� Zip Please describe any previous float sponsorship in the Rose Parade or other parades: Date Submitted: (Print Name & Title of person submitting information) (Signature & Title of person submitting information) PLEASE COMPLETE AND RETURN TO: L. MONIQUE SIMS FLOAT ENTRIES COORDINATOR PASADENA TOURNAMENT OF ROSES 391 SOUTH ORANGE GROVE BOULEVARD PASADENA, CALIFORNIA 91184 FOR OFFICE USE ONLY: Ree'd by Date City Official Construction City Contribution Location Built Escort Fundraising Coordinating Cost Only Boq__ S. Pasadena 191 ^u Rose Float Association $80,000 $12,000-Business tax War Memorial Building PD Assist with transportation Casino Night Golf tournament City sta I a I Iff1provement money, I routed to association I p2rking lot. P,;rnrt to parade I Car I;hnw assoc. asSlStai Volunteer through Chamber of City Property 'Works i Association I Commerce Lage . and sto Sierra Madre 1917 Rose Float Association 455,000 Funded by volunteers No monetary contribution City Warehouse PD escort to parade Section after pe a. and fundraising Volunteer Association Downey Rose Float $80,000 $3,500 for association to Built on County Association hires Miss Teen Downey City pa, Consecutively Association run Miss Downey property their own escort Jr. Miss Downey float rid since 1952 a competition (largest service, Downey Private Donations Volunteer fundraiser) PD assisted last Concerts in the Park First entry Association City pays for transport of year for the first (sold cake, ice cream, hot 1913 float riders to/from time. dogs) Pres parade Membership dues to 1 IV Pres belong to Rose Float 2nd V Pres Association See, Treasurer, Board $15 single, $25 Family $250 Corporate La Canada Rose Float $90,000— Between $5,000 and Caltrans Lot City pays Sheriff's Membership Dues Association $100,000 $15,000 per yr Dept. to provide a $125 Patron 1979 a (determined by needs of escort service to Special Dinner Events Volunteer association) and from parade Bingo B.B.Q Association City pays for S.O. to escort float to/from parade. Burbank Rose Float $115,000 $67,500 contribution City City post no Donation from City sta Association donated from Parks and Warehouse parking signs, PD Cooperation such as Associ< 1914 (volunteer association, City, Rec budget $47,500 escorts float to Warner Bros betwee Water&Power) Fundraising edge of city, BWP NBC Januan Additional Costs tows float to/from Disney (portab absorbed by City Pas storage Staff ing/Maintenance Logo of sponsors is fixing/rT $3,273 P/R displayed on float and on providir $4,316 PD flyers $240 Media Relations NOTE: Design committee $70,000 Water/Power meets in February for 2012 City Off icial Construction City Contribution Location Built Escort Fundraising Coordinating Cost Only Bo Glendale Rose Float $100,000 City pays $50,000 Contractors PID escorts float Membership Dues H.S. stL 1911 Association (Parks and Rec Site from Pas to From $5.00 up to $200 decorati budget), Association is Glendale post- I Volunteer responsible tor raising parade associa Association $50,000 to match, however city will absorb Alhambra City of Alhambra Chamber $100,000 100% funded by City — Contractor Site Contractor Chamb( of Commerce forwarded to Chamber provides escoirt to handles for distribution to parade funding contractor used as decorati incident West Covina Rose Float Association $150,000 100% fundraised by Contractor Site Contractor Majority of donations 1999 association. Police / Eastland provides escort as come from business escort float from Shopping well as WCPD cooperate sponsors. The Pasadena to Eastland center foundation purchases center, then from Rose Bowl tickets as Eastland Center to incentives for larger Irwindale for donations. Donation dismantling. announcement goes out with water/trash bill for OT costs incurred for residence. An annual P.O. Rose Parade dinner with a live auction is held once a Phoenix Decorating Company Contact Person: Chuck Hayes 'chuck@phxdeco.mm Chris Lofthouse - (626) 793-3174 ;90,000 - $125,000 basic float 3517t. ;200,000+ 55Ft. - animation (moving parts) Cost includes: • Insurance • vnp, • Building and maintenance • Transportation • Tear down • Design • No hidden costs / turn key experience ° Approx 4mo to build Riding onFloat 0 12yrnufage • Military Personnel • Auction rider positions to raise money Community Involvement = Require Community Service Coordinator ou organize volunteer groups * Bus volunteers to location anci coordinate with site orrpni7prq Recommendation: The City nf Alhambra, Mark Paulson, suggested ho contract with a float builder. He stated d would be too costly tm self-build with nounders transporting, maintenance and staff overtime hours. With e professional contractor all costs are included. Cities that self-build have been participating in the 1 possible additional costs. rr • Cry AW07 Z ff --74 19, P ]FAY1jy19_A Honorable Mayor and Members of the City Council I iTiFTVK*Fr4F =M * FW_Jl L 111A_ March 9, 2011 SUBJECT: Public Hearing Regarding the Fiscal Year 2011-2012 Annual Action Plan and Citizen Participation Plan UTF17-0-wa %I first td do 1^ requirpri V hearings The purpose is for City Council, too hold the first of +LVV%J public regarding the: i) FY 2011-2012 Annual Action Plan; 2) Citizen Participation Plan; and 3) To Consider The Funding Allocations For The FY 2011-2012 CDBG Public Service Programs. Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five-year strategy designed to address the housing needs of extremely low, low and moderate-income households within the community. The current Five Year Consolidated Plan covers years 2010-2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. All Plans are due to HUD by May 15, 2011. This public hearing will focus specifically on the Action Plan for year two (2011-2012) of the Five Year Consolidated Plan and the funding allocations to public service programs. For FY 2011-2012, the City of Baldwin Park expects to receive an estimated amount of $486,000 in HOME Investment Partnerships (HOME) entitlement funds, and $40,000 in HOME projected program income; and $1,440,378 in Community Development Block Grant (CDBG) funds. The anticipated amount reflects HUD recommendation that cities take into account an expected 10% reduction of CDBG funding from last years allocation. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $216,000. A public service program provides funding or other types of assistance to low-income youth, elderly, disabled, homeless and other special needs individuals. CDBG Annual Plan PSA March 9, 2011 Page 2 of 2 Program Income HUD allows Cities to include the estimated program income when calculating the amount available for public service programs. However, because program income is generated through the repayment of rehabilitation loans, actual amounts received vary from year to year. The City currently funds its Rehabilitation Loan program with HOME funds. Because CDBG funds are no longer utilized for the rehabilitation loans the amount of CDBG program income received on an annual basis has drastically reduced. If the estimated program income is not generated, it will result in an audit finding. Therefore, to avoid the possibility of future non-compliance and audit findings, CDBG program income will not be considered in FY 2011-2012 funding allocations. FUNDING- RECOMMEINVIDATIONS commiccionl(,ommiffnn Joint Housing and Community Services Commission, who form the CDBG Advisory Committee, held two community meetings. At the meetings held on January 0th and February 3rd the Committee heard presentations by organizations that submitted applications for public service funding. Because the City's actual allocations are not announced by the federal government until March or April, yet the budget process requires action taken prior to that time period, and since the HUD recommendation to anticipate a 10% reduction was not announced until after the Joint meeting, the Committee utilized last year's allocation while considering their recommendations. The Committee recommendations were finalized based on their attempt to address the specific needs of the low-income Baldwin Park residents during the current economic crisis. As you are aware, the lack of funding available creates a challenging and overwhelming process. The CDBG Advisory Committee funding recommendations are a result of a well informed, educated and united process. The Committee's final recommendation is very much appreciated and was completely supported by staff. Unfortunately, as previously stated, on February 15, 2011, after the Committee meeting, staff received information that HUD is recommending Cities consider a 10% reduction from last years allocation based on the recently announced federal budget. Therefore, cognizant of the time constraints with the CDBG and HOME funding process, the E-team considered the funding request and made recommendations allowing for the 10% reduced amount. The most significant difference in the E-Team's funding recommendations to those of the Joint Commission is the Maps for College program. Although the Joint Commission acknowledges Maps for College as an excellent program, the Committee understands that funding and programs for educational services are offered through other agencies such as School Districts, adult education, local colleges and vocational programs. Therefore, it was the consensus of the Committee that funding this program cannot come at the expense of other underserved or unmet needs programs. The Committee elected to allocate the limited amount of funding available to social service programs identified in the Consolidated Plan as "High Priority" programs which address the CDBG Annual Plan PSA March 9, 2011 Page 3 of 3 immediate needs of our residents such as anti - poverty strategy programs, crime prevention and homeless assistance programs. The E -Team appreciates Commission's efforts in allocating limited resources for numerous competing needs and understands Joint Commission's view that programs such as Maps 4 College should be offered /funded through other agencies such as the School District, however, the E -Team feels that MAPS 4 College program, which provides assistance with educational enhancement programs to improve the overall quality of life of low- income youth, offers services in line with the City Council's vision to encourage higher education. Such programs are important especially during tough economic times and funding this program is a good investment in the future of our youth. Therefore the E °Team recommends funding the Maps 4 college program in the amount of $4,000. The recommendations are as follows: The program description of each public service application is also attached for your review. (Please see Attachment) FY 2011 -2012 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 5, 2011 and concluding at the second public hearing scheduled for May 4, 2011. E- Team's Differ ..:'. ;: .'.:... ..::... R£Gtittl€IlE'#3Cit1UR '.. betv�een.`. Organizatjon . .: �Y�0111 FY 31112 ..: ,.�Regues Comm ttee' traced on HUD Committee .. . Allocation Reeornrnenda6 oinsn1 1ti, o l3uciget anclE- tea'a: Reduction Recommendation BPPD Pride Platoon $21,744 $48,000 $21,000 $20,000 ($1,000) Childcare Subsidy $27,000 $20,000 $20,000 $15,000 ($5,000) Church of the Redeemer Food Bank $10,000 $15,000 $11,063 $9,000 ($2,063) Domestic Violence Advocate $15,000 $15,000 $15,000 $14,500 ($500) ESGV Coalition for the Homeless $10,000 $10,000 $10,000 $9,000 ($1,000) Family Service Center $40,000 $40,000 $40,000 $36,000 ($4,000) Graffiti Removal $56,819 $80,000 $60,000 $55,000 ($5,000) MAPS For College $0 $16,000 $0 $4,000 $4,000 Project Sister $5,000 $5,000 $4,000 $3,500 ($500) Recreation /Sports Scholarship $20,000 $30,000 $20,000 $18,000 ($2,000) Santa Anita Family Services $5,000 $5,000 $5,000 $4,500 ($500) St. Johns Church Social Services $4,000 $5,000 $4,000 $3,500 ($500) Youth Employment $30,000 $30,000 $30,000 $24,000 ($6,000) TOTALS $244,563 $319,000 $240,063 $216,000 $24,063 The program description of each public service application is also attached for your review. (Please see Attachment) FY 2011 -2012 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 5, 2011 and concluding at the second public hearing scheduled for May 4, 2011. CDBG Annual Plan PSA March 9, 2011 Page 4 of 4 Public Notification As required, on November 15, 2011 a public notice was published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 14, 2011, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 2, 2011, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2011-140112 Annual Action 'j Plan. FISCAL IMPACT There will be an impact to the general funds to the extent that the gap in funding for specific City administered programs be compensated. The gap to provide City services at the same level as in FY 2010-2011 funding to the proposed FY 2011-2012 funding is approximately $10,000-$12,000. Staff recommends that the City Council conduct the public hearing and following the public hearing: ■ Approve the allocations for the FY 2011-2012 CDBG public service programs by selecting one of the following options: • OPTION 1 — Approve E-Team's recommendations for funding; or • OPTION 2 — Revise allocations as the City Council deems appropriate. Attachments 1) Public Service Applications/Program Descriptions CIIIIU Care 0 Subsidy Application City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. _ Phone Number /Ext. (626) 813 -5269 _ (Previous Year Allocation): $27,000 CDBG Amount Requested: $_20,000_Other Funds: $_13,395_Total: $_33,395 (Please attach a copy of your proposed budget) Project Description: Child Care Subsidy This program provides working parents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to qualify for the subsidy, and meet low to moderate - income levels. Parents are allowed to select a childcare center of their choice to enroll their children as long as the care provider is licensed or a City operated prog1ram. Subsidies are set -t a- cap., of Ko SO/ r�illrn on total mount mails for (.tee ,✓v, va.v � M yy -are t Ut u cap VI VV f�/ IVtt.111 a111VVlll,_ -kr C71V IVI t�li`i childcare services. To participate in the program parents are required to provide proof of address and income verification. The entire amount of $20,000 goes directly to participating families and the department absorbs the remaining costs and /or expenses for utilities, materials and supplies, building maintenances, outside printing expenses, as well as part time staffing. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or _30 Households For CDBG Department Use Only: Recommendation: Approved 0 Deny= National Objective/ Eligible Criteria Comments: Reviewed By. Approved.-. I r4 v -tolence Advocate Is is Application FY 2011-2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Armando Lopez 408 (Previous Year Allocation): $15,000.00 Phone Number/Ext. 626-960-1955 ext CDBG Amount Requested: $ 15,000.00 Other Funds: $ (Please attach a copy of your proposed budget) Total: $ Project Description: A DV Advocate would work hand in hand with the DV/Sexual Assault detectives to provide emergency assistance to DV victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health, and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and U "1 11 �3 � V 11 1 U detectives. On a day-to-day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, Coordinate with the District Attorney Victims' Advocate, Legal resources, Medical assistance, Shelter information, Restitution information, and Relocation information. This program will bring together the DV detectives, the Advocate, local service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the formation of this specialized unit. An Advocate could be hired at a salary range of $15.00 to $20.00 an hour; between $15,000 to $ 20,000 a year. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. Individuals Youths Households Projected Number of Beneficiaries Served: 128 Individuals or Households For CDBG Department Use Only: Recommendation: Approved0 Deny National Objective/ Eligible Criteria, Comments: Reviewed B Approved: Ammm pp lication FRI • • FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. _ Phone Number /Ext. _(626) 813 -5269 (Previous Year Allocation): $35,000 CDBG Amount Requested: $_40,000_Other Funds: $_41,200_ Total: $_81,200_ (Please attach a copy of your proposed budget) Project Description: _Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC inrigde but are not limited to: medical access referrals, Fond bank referrals, emeraencv shelter vouchers emergency food vouchers domestic violence counseling and mental health referrals emergency transportation case management tutoring and immigration assistance. Over 200 clients are assisted monthly at the center. Many of our clients face severe hurdles in re- est blishin n7rF of our nnrr,muni+LV: our staff is snmmittn to n sistinn th a clients in n rl /lur ��.a� . as 1�... �, our �",,,,,IUIII�e. well �esall �� IIIIIILL�d Iv eISS�I�ulssl ulos� vIICI III piccU %-rp target service area is the low to moderate area of Baldwin Park. Staff is requesting a grant in the amount of $40,000.00 to offset the cost of the staffing for the facility. As noted above, the general fund contributes to the success of the Family Service Center by covering expenses for utilities, materials and supplies building maintenance, outside printing and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or —700—Households For CDBG Department Use Only: Recommendation: Approved F-1 Den $. National Objective/ Eligible Criteria Comments: Reviewed By: Approved: G raffiti A e% -1 b a t ve�, m e - - Id-4 Ik t Program Application 41 10 ONNUB.Ow- =- SOM61 HHM lei 15A, Radir-104 lor-alls FY 2011-2012 Community Development Block Grant Funds Public Service Programs City Request for Funds Contact Person: Mike Salas Phone Number/Ext.: (626) 960-3993, ext. 512 (Previous Year Allocation): $58,000.00 CDBG Amount Requested: $80,000.00 Other Funds: -0- Total: $80,000.00 (Please attach a copy of your proposed budget) . • . t a — 0 ^ •• . a a tev* ME Project Description: This request will provide the GAP the funding for graffi abatement services at public facilities within the City of Baldwin Park including: Ci Civic Center, Morgan Park, Syhre Park, Hilda Solis Park - Teen Center/Skate Par ��l Barnes Park, and Walnut Creek Nature Park. The City anticipates that GAP will provide service to remove more than 98,000 monikers throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for proper removal. The funds will ensure that graffiti is removed throughout the community in the timely manner and the aesthetics of the community are maintained. In addition, the CDBG funds will not be used for privately own properties. The Public Works Department/GAP desires to continue the current program of assisting wherever graffiti exist on public facilities; therefore, the department is requesting the funding of $80,000 to be reinstated for FY 2011/2012. Funding for public service programs comes from the CDBG program received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low/moderate income households. In order to be eligible for these funds, the program must provide a service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size Annual Income Limit 1 $42,450 2 $48,500 3 $54,600 4 $60,650 5 $65,650 6 $70,350 7 $75,200 8 $80,050 MyDocuments: \CDBG 1 1 12RequestForm Projected Number of Beneficiaries Served: Individuals or Households Estimated Project Completion Date: June 30, 2012 (Please attach additional sheet to provide further Information that may be pertinent to your request.) For Community Department Use Only: Recommendation: Approve F-1 Comments: Reviewed By: MyDocumentsACDBG1 1 12RequestForm Deny F---] $ . Approved:, - 10 10 1 Platoon is is Application FY 2011-2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: David Reynoso Phone Number/Ext. 813.5227 (Previous Year Allocation): CDBG Amount Requested: $48,000 Other Funds: $1,112.28Total: $49,112.28 (Please attach a copy of your proposed budget) Project Description: Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8-week program offers treatment, prevention and disciplinca)ry CrNrnnonents to alter nerintive behavinr �JCA Ll V vfl-�l The PRIDE pronrom is a CnllohnrflVe nffnrf between lav, enforcement anti r-nrnmunity-hocerl �Ji —1 !- -- — - .. —. v- I — — 1LY ----- organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. The requested amount will fund two programs consisting of 40 youths each. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND C1!:ZCLE ONLY OF THE FOLLOWING REPORTING DATA. Youths Individuals Households Projected Number of Beneficiaries Served: Individuals or 80 Households For CDBG Department Use Only: Recommendation: Approved 7l Deny DEC 2 2t010 H C" National Objective / Eligible Criteria Comments: Reviewed By: Approved.-. Boot Camp Budget CDBG 2011/2012 Learning for Life / Insurance for POST 1906 $423.00 Museum of Tolerance $285.00 Staff and 40 students Overnight Camp Expense: Meals: $875.00 Lodging: $1,007.00 MRE Meals: $2,160.00 $72.00 x 30 cases 9.75% tax $210.60 Water $350.00 $3.50 x 100 cases I i •r__ a. �F,_�y Unno, �%� - Stu Udeint m. 1P $35.92 x 40 9.75% tax $140.09 Graduation uniforms $560.00 $14.00 x 40 9.75% tax $54.60 Salaries for Staff rate hours Lieutenant $55.63 60 $3,337:80 Officer (5) $35.64 70 $12,474.00 CSO $23.69 25 $59225 Miscellaneous: Plaques $100.00 Graduation Refreshments $220.00 Presenter Awards $165.00 Officer Supplies $165.00 Total for one program $24,556.14 P206PAMS J y q, 11,). , �L8 Nrc4ummm Scholarship Application FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr (Previous Year Allocation):_$25,000_ Phone Number /Ext. _(626) 813 -5269 CDBG Amount Requested: $_30,000 Other Funds: $_11,362 Total: $_41,362_ (Please attach a copy of your proposed budget) Project Description: Recreation Scholarship The Recreation Scholarship Program provides children of low and moderate - income families in the community with scholarships that will allow them to participate in organized youth sports programs and recreation classes. The City offers 70% of a child's registration fees in an amount not to exceed $150.00 per child regardless of family size. Staff requires that all participants provide proof of address and income verification. The Recreation and Sports Ocholar ship program--has been I it l►strumei tal in pr oyidina cBlur end with I ai opportunity to receive positive recreational experiences regardless of their ability to pay. The entire amount of $28,000 will go directly to participating families and the department absorbs the remaining costs and /or expenses for utilities, materials and supplies, building maintenances, outside printing expenses, and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or _175 Households For CDBG Department Use Only: Recommendation: Approved= Den National Objective/ Eligible Criteria r• Reviewed By: Approved WITM Employment Program Application 0 18 City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: _Manuel Carrillo Jr. Phone Number /Ext. _(626)_813 -5269 (Previous Year Allocation): $30,000 CDBG Amount Requested: $_30,000 Other Funds: $-13,208—Total: $_43,208 (Please attach a copy of your proposed budget) Project Description: Youth Employment Program The program works to provide job opportunities for youth in our community who need positive alternatives throughout the year. Our Youth Employment program compliments our Department by acting as a feeder program to our regular part -time staffing needs. The program provides job opportunities for low- moderate income youth between the ages of 16 -21 years. To date we have _8 participants and have exhausted over 46% of the entire allocation of $30,000 for the program. Each fiscal year several of the participants become hired as permanent part -time staff. The participating voi ith have agined valuable work experience �a.#or h einn placed In various !ou 1ycations t roug!' lou+ the City. The requested amount of $30,000 will go towards funding the program, the department will use other funds to absorb the administration costs of the program including, expenses for utilities, materials and supplies, uniforms, outside printing expenses, participant supervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or 15 Households For CDBG Department Use Only: Recommendation: Approved= Deny= National Objective/ Eligible Criteria. Comments. Reviewed By: Approved: Church of tT R edeemer Application CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS............................................... ..............................1 APPLICATION CHECKLIST...................................................... .............................11 FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL D CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS......... ............................... ..............................7 CERTIFICATION................................................ ..............................8 Application packages are due by 5 p.m., on Monday, December 27, 2010 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NON - DISCRIMINATION requirements of City, State and Federal governments. i i-�f ii i°illi Iuai i if iui l:iai Y.i.idll. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. - 11 - APPLICATION CHECKLIST ORGANIZATION L'—V,,xL\0. n� k\-,a \RttJtum, I fw� vro�p� Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. - APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A)v V 3. BOARD OF DIRECTORS AFFIDAVITo A ar (-)r-)f--A IZA-rl(-)Nl RV -1 AXAIS. 5. x CHARTER OF ARTICLES OF INCORPORATION 6. 'K IRS TAX EXEMPT STATEMENT* 7. X MOST RECENT AUDITED FINANCIAL STATEMENT, 8. 4s- PAST AND PROJECTED ACCOMPLISHMENTS 3 Application packages are due by p.m., on December 27, 2010. Applications must be submitted to: E W-34 1: WT I Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 -3- FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT 0 Agency Name: Church of the Redeemer / Redeemer Food Program Agency Address: 3739 Number Monterey Ave Street Administrator: Dr. Paul A. Flores Administrator Telephone: Project Site Address: 3739 Project Manager: Baldwin 91706 t s� 626- 960 -9585 Number Monterey Ave Street Cecelia Bernal Title: Senior Pastor Fax: 626- 960 -9587 Baldwin Park 91706 Project Manager's Telephone: 626- 960 -9585 City Zip Code Title: Community Projects Director Fax: 626- 960 -9587 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Redeemer Food Program has been assisting the needs of the low - income individuals and families in the community of Baldwin Park for over 22 years Providing food baskets on a monthly basis, the food program serves more than 600 individuals and 125 households each month. Not to mention the Feed the City program that delivers food to the needy that otherwise has no transportation or means to reach the facility. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 5 ) -4- Q•7 Grant Amount Requested $ 15,000.00 Scope of Services — Please briefly describe your proposed Project /Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and families in the community that are described as: - Low Income - Seniors living on fixed- income - Hard - working low - income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - As well as others suffering from hunger and malnutrition With the help of volunteers, uod baskets are assembled and handed out on the lust Saturday of the month I-OIAInVor %Ali +lh the increasing demand of services the program has now been offering food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. For those unable to reach our facility, our Feed the City program reaches out to them. Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals /families each week as we run out of food. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the community if Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Due to the financial difficulties affecting our community, we are in need of additional funding to meet the needs of the people. There has been an increase in demand over the last few months and do not see any decline in demand for the coming year. -s- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes 2 'ED if yes, does your intake sheet and supporting documentation obtain the following: I Name Yes Os No L. A iA d U-1 r e s s Vs i �- - I M�J 3. City in which client last resided. Yes Y No 4. Number of family members. Yes 'K No 5. Total family (household) income. Yes No 6. Ethnicity Yes No 7. Female head of household Yeses_ No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Signalurd ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The rinnnr inn a^compl,shrn�nt data ^ he used by our agency Will hp- PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the Proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS' -' C, 00 NON - BALDWIN PARK RESIDENTS A as -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children ■ Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS), ■ Adults meeting Bureau of Census definition of severally disable persons • Homeless persons. • Migrant farm workers Which further describes the activity you are proposing? ai - a presumed bene-F`+* clientele as der—e-' '-y HUD. The proiect will kenefil U 11L t-11 11L U 111 1 (1 L) i I OZ, P, j �k VVM UUi i HL B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. W OO (!) co im ,a m ca 0) Q .c6 CL N O� � r a � B cc M ca m O ,., F— ti � O O 0 Q O m v 00 L y GL O F, O a a Ocn N Co r _ N 0- =i� II�Iliii iil�ll O i 6L U m 04— O to O r r m N p. O m m N cl 'cU U U H a N F- 4- (D � N m = _ �+ O L J N O A � c4 to d CL '' s _� Qi ai to N E � (i3 cz ,L i O V/ co Q N M d' Lo Cfl f,- 00 M t f N O N CD O x W a c� L M N W ill O o F- U- m L 0 Q- {1' d �+ LP os® T ® ra NV V ✓ ,.. a o a a U- C c L ii O U) °� ✓ `� ✓ 'J ✓ tom' { .S I L t tF V C3 O O T T N ca ..s n ./ N O U V N O O N � 43 U) O — m d � Q Q ; a U J J W tm 'a > W �_ N (A 0 E U U =• to L W +, O O O (o c N � CCf m cLC Q cm a) M L_ L- �' ai — o r- ~ U O •CC� I✓ U) � O is e �d cc 'c O r- N M O ® r N cYi d Lo c0 I` co m L1 J 1-- g. O Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Dr. Paul A Flores President/Senior Pastor Indefinite 2. Carmen Calderon Secretary February 2011 'A Wernal - . Uecella Treasurer February 2011 A 1prrw Unrn + Church Min 1:1 n isLrCaltoir 11 lUr--111 11;LU 6. 7. 8. Name of Executive Director Dr. Paul A Flores CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. 11 AGENCY CEIRTICATION As the Executive Director, or duly authorized representative of %a vco"f""n (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name Qk�0< / ExtuAW— 01 -kw-- Title of Officer Signature Date (6p 7 Phone Number Email Address -12- i t K'11:1 IM I - It. Lill u I I L Affiliated AM Generril go II%AI %&WIWW '"W CONSTITUTION AND BY-LAWS CHURCH OF THE REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, LATIN AMERICAN DISTRICT COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament-, THEREFORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to she Hol-v Bible, i fi-flnwshin with THE GENERAL COUNCIL OF THE ASSET LIES OF t11A_.._._ in __11_ _ __ GOD, a Missouri Nonprofit Corporation, as a local church under the headship of the Lord Jesus C hoist, -0,4h customs and traditions OfFV2.ngelical Pentecostal Christianity; and. in these premises, the following Constitution and By-Laws are adopted: CONSTITUTION The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or "'corporation", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes- Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith Will of God, As Tenets of Faith, this church accepts the Holy Bible as the inspired and revealed the all-sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts 1 the STATEMENT OF FUNDAMIENTAL TRUTHS OF TIE E GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By-Laws, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERM Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self-government, the prerogatives to choose its own Pastor, and, by action of its membership or Church Board to elect its officers and directors, to t"I-% r discipline . to acquire establish and maintain standards of"Ame.—e—ship and - and hold title to property, and to transact all other business pertaining to its fife and conduct as a local church, according to T of Constitution and Bv,av,7 provided. Holy Scriptures and as hereinafter intbiss Code U s vr- Section Two: General Powers exercise all rights, powers and privileges This corporation shall have and is empowered to generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOY Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this GENERAL church voluntarily enters into full cooperative fellowship with and as a member of THE GE L COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council", respectively, or collectively referred to simply as "Assemblies of God". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By-Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution iq This corporation is formed and operated exclusively for religious purposes within the meaning g of §501(c)(1)) of the United States Internal Revenue Code. The property of this corporation s irrevocably dedicated to religious purposes and no part of the net income or assets of thds corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing o r providing for the debts and obligations of this corporation, the remaining assets shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States internal Revenue Code, or, if not then so existing and 'ry-91 flnYTVI"IL OF THE ASSEMBLIES OF GOD, a Missouri f 11 Try exern.pl, then to 'JEM GENERAL Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, c;r-. s 0-r s�oi (c)(3 a! f it is then in existence arid exernpt fromm "ax'+ on under F%rovi _tl of the LJnited States - ii u uvl�l Internal Revenue Code, or if they then are both not in existence and exempt, then to a non-profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20%) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary ' services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By-Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately under-taken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Sig: Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. Section •^rIle: The Board of Director;- Name, Nu =mher; Authority The Board of Directors of this church shall be known as the Church Board or the Board of �_ 13 t rm*i-+ n\ ,�w al persons, .nnhirl=ng the Pastor and o c-s -elected to Deacons, and strap! consis� or ii'.'1`� (��j rawou =w Y and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall - e exercised and conducted under authority and ultimate direction of the Church Board. Section. Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three - fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY -LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its deliberations, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established rules of order, or otherwise 4 governed by the parliamentary authority of the current edition of Robert's Mules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of Clod. Section One: Members There shall be but one class of regular active membership of this church, the qualifications and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: r .-.t_�ist r +; , (John 2.2_7 1:12, 13; 1 A.® Evidence of a born -again experience in Jesus 4 I��1 ! kregenera ion) John ✓ :3 Peter 1-18-25). B.- Water B r.t im= p t 2 .ar ism by vn rsion ri�Iatt. 2:1q; Col. 2: ��► Ca_ E-vidence of a consistent Christian life (Rom. 6:4, 13:13; Eph. 4:17 -31, 5:2, 15; I John 1:6 -7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G.- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section 'Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall be accepted as a member within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and 0 the Secretary. If a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of a ' �r,o �,,,, ch Tf s'µch member so notified does not in writing forrrialiy request record i-11 the files of 'D , cm- restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shap be automjat�cally tefa�'.:nated om members'�3p of the church, without further notice required, For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the G church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may t be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. Section One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. IS: 15-17; 1 Cor. 5:9 -13;11 Thess. 3:11-15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General r oun-JJ.5 —A—M111 have S-1- powers of disciplme over crede-n-t---Mp-c- l ministers. Suzspens101-1 and Restoration. With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. 7*e Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. Section Three: Requests for Restoration, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Board shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. N ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A.- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His fife and conduct shall conform to the following Scriptures: I Timothy 3:2-7; Titus 1:6-9; 1 Peter 5:2-3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in ad'i-ninistration of the programs ofthis church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition oif-continued association with this church, or provide proof that he or she has a current application for such credentials pen-ding with the District Council. In event an individual serving on the Pastoral Staff is in a non-ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged. Grandfather clause f a r1 esent p -a s Lrs C.- Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfultiess shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; 1 Timothy 3:8-12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born-again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal N rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By-Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex-officio member and overseer of all committees, departments and programs of the church. He shall provide for all the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach I Borm. such other before the congregation of this church without his approval. The Pastor shall per. functions as are customary to the office of President, and as necessary to the proper discharge of his duties. 1, B,- The Pastoral Staff - Ail members ofthe Pastoral Staff, are directly responsible to the Pastor for respective assignments or portfohos. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice-President - When there is a vacancy in the office of Pastor (President), the Vice-President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice-Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice-President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice-President, and as necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him_ He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, 0 and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice-President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By-Laws as it now consists or may be from time to time amended, and the law of the State oftCaluil"Ornia and other places and jurisdictions where local laws might govern or restrict such powers; and, ; 1, they (3) 'Witho t 1� + ng the general powers of the Church Board, the shall have the A -----UL. RM." I following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By-Laws, consistent with law, the foundational articles of this corporation, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution. and By-Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By-Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister In this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. I B-- Election and re-election of the Pastor shall be by vote of the membership, and such elections shall require a two-thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting Where such Veluection -is to be ei!Wrtaiileud, after -a quonurn h"'s established. The Pastor's initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving 30 0 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Two: The Church Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be rilled automaticall I—c. y by the alternate off next in line. The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one-half of that number required by the Constitution and By-Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice-President The Vice-President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice-President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and T reasur-le-Ir The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section Five: Vacancies A.- The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such terin, or it may be terminated in manner provided in the paragraph following. Re-election of the Pastor shall be in accordance with provisions found elsewhere in these By-Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By-Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B.- Other Officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. "21 A Member of the Church Board or any other officer ol"this church may �e removed from office before the -end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority -L the membership of +111e Cljunnclb. at an Annual Bu Meeting or Special Business Meeting_ �iote of +I, of the membersl'up to be 1-1,4 vvdthi- + months of removal, if the c!,-N r,- 1�.. W.—I individual — so requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section One: Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of I "I XT Fchru'L- y of each YeWr, n- uess changed b. a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By-Laws pro-,;A-A B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By-Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By-Laws provided. C.- Right of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By-Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D,- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum, H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: I.- Devotional 2.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report 7.- Committee Reports 8.- Unfinished Business 9.- New Business 10.- Adjournment Section T ree: Public Worship and Programs on Church [Fare- pus and Facilities h I-L RX I — .. -- I A.- ---+;-g.- for public 01--l-c-414, Wrid evangelism shall be held on the church c—arnpuS each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance church campus shall be welcome to attend, subject to at or participation in church programs on the cl such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. ILIJ I a IV's III A Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex-officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B,- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this corporation. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct A 1, + e Cl— A� R�qrrl A . I OF-wilir-h Q11A ministries of the church, under repala-tions Set Or aPPrOVCU Uy Lh Iturcil --- d, al be under the direct supervision of the Pastor, which departments and programs shall have names,, functions and responsibilities as set by the Church Board'. Among the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre-school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship 16 or loan programs, or athletic and other school-administered programs. I "? ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITHi Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By-Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two-thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is hr'St established. Section ection Three.- Unauthorized Act!"Vittles on Ch' irChl PropeMy There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. 11 E I I 'k% i TH, 13 1 1 111, Section One: Financial Resources This church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Matt. 23:23; Heb. 7:4-9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10%) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two-thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between Individuals is A.- Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B.- In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these. provisions Will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within nn Ule church. D 0 e e imniediate -f—qm- illy nrlembers should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.- The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C.- The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Nfissouri, for resolution according to such rules and regulations as he may set, and in accordance with the By-Laws of the General Council, as such By-Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE'lPNVELVE - AMENDIVIENTS Amendments to these BxT_T 5mro m—'ke made or' y by vote of the active. voting .Y 1UY U H I _ng members at a regular Annual Business Meeting, or at a Special Business Meeting m f, Ji cl- eeti of the . emb hip th s flurch .17S specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By-Laws. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By-Laws shall require a two-thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 Of OF INCORPORATI ®N ARTICLES `r AURELIANO FLORES and 70SEPIRNE CASTILLO certify that- l.- They are the president and secretary, respectively, of R'LL �10t�r- . ,Y,:m, IGLESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2,a The Article of Incorporation of the corporation are amended in their enrtirely, to read as follows: The name of this corporation is- ARTICLE II. A: This corporation is a religious corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. R; The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity, as a church , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. C.- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Parts thereof. ARTICLE III. A.- This corporation is organized and operated exclusively for religious purposes within the meaning of 1501( c ) (3) of the United States Internal Revenue Code. B.- No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C.- Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under 4501(c)(3) of the Internal Revenue Code, or (b) by a corporation contributions to which are deductible under �170(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shalt ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. 'Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD; a California Nonprofit Corporation, which organization is formed and operated exclusively for religions purposes, if it is theca ire existence and exempt frisaaa Lax 10 pursia:snt tv provisi ®ras of iuternal Revenue Cod:. ( f 9 � t 2 !3or, : noL h sv MiSting and exempt, then to THE GENERAL COUNCIL OF THE ASEEMBLIES OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to provisions of Internal revenue Code 1 501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tag exempt status under X501 ( c) (3) of the Internal Revenue Code." 3. The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 Aureliano Flores ` J ' ephine Castillo Incorporated on: August 7, 1962 California Corporate Number: 0437263 U. S. TREASURY DEPARTMENT INTERNAL REVENUE SERVICE WASHINGTON 25, D. C. AUG 3 11964 General Council of the Assemblies es of God 14145 Soonville Avenue Springfield, i-!'issouri 65802 I Gent-Ilemen: IN RED'LLY REFER TO :EO:5 Jj1_ We have considered your request for a group ruling holding your subordinate units exempt. from Federal income tax as or,-,an- t� izatJons descril—I in section 501(c)(3) of the Internal Revenue Code of 1954. Our records, disclose that you were held exempt from Federal income tax under section 23 1(6) of the Revenue Act of 1921 on April 15, 1922. On September 1-4, 1935 you were held exempt under section 101(6) of the Revenue Act of 1934, which ruling was af- firmed under the Revenue Act of 1936 on April 27, 1938- On September 20, 1955 the District Director held that since sec- tion 501(c) (3) of the-1954 Internal Revenue Code contains the same provisions as section 101(6) of the prior Revenue Acts, previous rujings. are held to be applicable under the 1954 Code. r '.ased upon the information presented, it is held that your subordinate departments, district councils,- churches, institu- tion-s, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exempt from Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You and your subordinate units are not required to file Federal income tax returns so long as a-tax exempt status is maintained- It will not be necessary for you'and your subordinate units to file the annual information return, Form 990-A, generally re- quired of organizations exempt under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(a) of the Code are applicable. F_R -EC-E -I\-/ E D SEP - 31964 GENERAL SECRETARY'S OFFICE t -2- r3eneral Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not -liable for the taxes Imrrosed under the Federal Insurance Contributions Act 'social security taxes) unless waiver- of exemption certificates are, or have been, filed as provided in that Act. Inquiries about the waiver of exemption certificates should be addressed to the District Director concerned. You and your subordinate urLits are not liable for the taxes imposed under the Federal Unemploy- ment Tax Act. For next year, and for each succeeding year thereafter, please send us the following information not later than forty_ five days after the close of your annual accounting period: 1. Lists showing the names and mailing addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. In lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable in all respect to the new subordinate units. 3. A statement if, at the close of the year, there were no changes in your roster. -3- General Council of the Assemblies of Gad 4. 'A statement of any changes in the character, purposes or method of operation of your organi- zation or those of your subordinate units. 5. Duplicate copies of amendments to charters or bylaws of your organization or those of your subordinate units. you should advise each of your exempt subordinate Units of the exemption and the pertinent provisions of this ruling in- C-Ludiji. the iia ility. if any, for fil :g sruGr at rs _ other returns_ The District Directors concerned are being advised of this action. Very truly yours, r Chief, Exempt .Organizations Branch 3` it, 0 CF) V) o Go co E W C) N N co lqt le C) C) C) 0 C) < W >1 C) >1 C3 Lq 0 O O dt O O O O C:) 10 0 0') Lr) (Y) CO (D U-) m C4 U') a) C) m C) m — LO r— 0) M W) Nt N C) LO N C) Nt LO C=� C) 21 < 0 — -1 m co C) tv ' o" I-- Lr W P,*, rl- C) C-0 P- —7 -Z 6 C� lx co Ol CO Z 0 C) < Z CO CO -e LO ce) N C 3 N Rory N Qc) CC) to 00 z C14 P. CD C"i raj I cl� le I-- CO W CO V) W x FL a) > a) > a) > Cu > C) > < < < < < < W >1 C) >1 >1 >1 >1 >, < (A a) a) a) a) a) a) 'D 0 0 0 x 2 2! :> 5; U. a) C) m C) (Y) — LO r— ce) r— — 00 U C) M ce) cl) C) C) Nt C) 21 < C) 2-1 m o X < LU a < tv ' o" I-- n C) cm W n (D C) m 2 n LU Cf) U) LU U) U) ZW ry ry :D Z 0 0 < Z a: C) ui CO Z 0 C) < Z CO CO 10 U) ui ui U) 7z- C.) m LL 0 < C) E 0 7E LL C) n z z I-- CO W CO V) W x FL a) > a) > a) > Cu > C) > < < < < < < W >1 C) >1 >1 >1 >1 >, < (A a) a) a) a) a) a) 'D 0 0 0 x 2 2! :> 5; U. a) C) m (M (Y) — LO r— ce) r— — 00 LO 1— 0 M ce) cl) m Cl) n C) cm C CL n (D C) m 2 n 10 n z z D co 0 F- V) O C14 ol ei 0 0 CII) fl- CD C\j C4 I— N 0 0) m 6 00 6 6 4 C14 U-) 0 C) a) cii ill.- C) z Im P CO LLJ n 0 Z LLI ry ry CL X 2 co Q) M 0 O C; CO CO co co 'T of CO a do c W Cl) Z C/) < LU 0 i 06 U) ry C W ry 0 (D Z 0 –i CD La 0 —C 0 I* O ti I-e 0 z M C5 co -W 0 Church of the Redeemer Income Expense Statement Deo.31.2000 INCOME TOTAL INCOME EXPENSES 8a|nhma Payroll Taxes Church Mortgage insurance Property Taxes Bui|ding[)penating��ointenanoaExpenses Office Operating Expenses Mission Support Miscellaneous TOTAL EXPENSES TOTAL NET/LOSS INCOME $ 165,146 $ 12.628 $ 71,820 5 17'3�3 � 4.B30 $ 60,765 $ 23,211 $ 16Q'737 $ 2.5%O $ 527,879 GENERAL INCOME 2007 $ 414,379 2008 $ 416,740 2009 $ 485,735 GROUP MINISTRY INCOME 2007 $ 102,106 2008 $ 78,678 2009 $ 109,222 PERCENTAGE OF INCOME SOURCES � E Tithing 67% * Offering 8% oSpwcia|Evmr 5% • Ministry 1G% INCOME STATEMENT Year Ended December 31.2OOQ Unaudited Total Total Income $ 485'735 Expenses Salaries $ 165,146 Payroll Taxes $ 12,528 Church Mortgage $ 71,820 Insurance $ 17,303 Property Taxes $ 4,839 Building Operating/Maint Exp. $ 60,765 Office Operating Exp. $ 23,211 Support I w 16-9,737 ,Mission ITotal Expenses $ 527,879 1 Net/Loss Income $ (42,144) TATEK8ENTOF FINANCIAL CONDITION mof December 31.2000 nauddad $ 57,051 $ 94,505 $ 4.824'152 $ 4.975.708 $ 296,595 $ 84O'1S1 $ 1.144,756 $ 3.830'952 Investments 0Mortgage/Taxes Fixed Assets 12% El Insurance «m Total Assets osyuOperating sxp.1om Liabilities IM o�i�� pp,��|ne Current uomm/an svp.«m Long Term Liabilities • Mission Support 36Y6 Tool Liabilities • Misc. .6v6 Net Worth $ 57,051 $ 94,505 $ 4.824'152 $ 4.975.708 $ 296,595 $ 84O'1S1 $ 1.144,756 $ 3.830'952 1 ^ ::u weekly basis and is committe to providing these services more ^ For those unable to reach our facility: — Feed the City program delivers food tp the needy that otherwise has od transportation or means to reach the facility. � • Due to the financial difficulties affecting our community today, according to city- data`.com as of October 2009 approximately 15.7% of the Baldwin Park residents are unemployed (11,607) and about 14.5% are living in poverty (11,220). We have seen in increase in demand over the last few months and do not see any decline in demand for the coming year. t � � a 6 1�Y 4 ^r, • Our goal is to expand and increase our services and the amount of baskets given so that we do not have to turn away individuals /families each week as we run out of food. • Baldwin Park Residents — 6,303 • Non- Baldwin Park Residents —185 • Unfortunately we have turn away approximately 40 -50 families each month due to budget limits. 3 We would like to thank you for your kk- continuing support and appreciate your time and consideration. 12 FAITH BASED ORGANIZATIONS Pursuant to HUD regulations, an organization that is awarded HUD funds may engage in inherently religious activities providing they are voluntary for participants in HUD - funded activities and occur separately in time or location from the HUD - funded activities. For example, a Bible study that is conducted by a faith -based organization operating a HUD - funded "soup kitchen" must be separate in time or location from the meal service and must be voluntary for any recipients of the meal service. Prayers offered before meals are acceptable so long as they are voluntary and understood to be voluntary by those receiving meal services. As a Faith Based organization, on behalf of; (NAME OF ORGANIZATION) I certify that participation in any religious activities and /or specific religious affiliation shall not be a requirement of any participants and /or beneficiaries receiving assistance from our organization's HUD funded activities. I understand that all participation in religious activities is entirely voluntary pursuant to HUD regulation as noted above. DG'a\. \ (' , f \ Vc p s QQn"�hnC' Print Name Title Signature Phone Number W "m; CX_\ ESGV 0 0 %,%�/Oal-IL-l1 1 the 1 9 le Ap. plication CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE ELIGIBILITY REQUIREMENTS............................................... ..............................1 APPLICATION CHECKLIST...................................................... .............................tl FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL AN ^v DESCRIPTION................................................... ..............................2 CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS .......................................... ..............................7 CERTIFICATION................................................ ..............................8 Application packages are due by 5 p.m., on Monday, December 27, 2010 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non-profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By-laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NOW DI.O,CRIMINATInN rpnuirements of City, State and Federal governments. _y� An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e-mailed applications will not be accepted. Incomplete applications will not be considered. APPLICATION CHECKLIST Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM@ BUDGET PROPOSAL (ATTACHMENT A)* 3. BOARD OF DIRECTORS AFFIDAVIT A. ORG-Al" 17ATI OKI BY-LAWS - 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT$ 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS f Application packages are due by p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011-2012 PLEASE TYPE OR PRINT � ��-Axei:l I, LWA 121 ]IMS] Agency Name:[ ,5T, �qe Unr V4110-i (;)qL'r10AJ 12 Agency Address: [P o � Cl"T o-F Address d! City Arirniniqfrpfori All A Title: A14,017,-L- Administrator Telephone 3,-Jcl Fax: 3 Administrator Email: Project Site Address Number I q1 � Zip Code e- Z es Street I City Project Manager: 3 eyo fe,11A Pt/,/)Title Project Manager's Telephone:/&,�� -,3 --7-2-&� Fax: Project Manager's Email: Zip Code Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional 6z a sheet). 1&'& delt) JC19� - W-0- voaa-a,41 A, Has the Age previously received funding from the City of Baldwin Park? Yes (if yes, number of years I i ) No ME! Grant Amount Requested $ Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your seryices (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Describe any special characteristics of your client population. --- rP,4,1 11,1'i:, t�Y1,n /!f (ll"J,1. (Y"n/.'yt /^r,r4 /c /f 9 1 1A !° .de) J )/ r( - / 7 i 1'F A- -- Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). -s- M CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No 6 if yes, does your intake sheet and supporting documentation obtain the following: Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director7ust certify to that effect below: WP c Print Name Title of Officer 4g nXa tZu4 �re' Datd zl� Name Yes No Address Yes No 3. City in which client last resided. Yes No 4. Number of family members. Yes No No 5. Total family (household) income. Yes 6. Ethnicity Yes No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director7ust certify to that effect below: WP c Print Name Title of Officer 4g nXa tZu4 �re' Datd ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by riiir agency Will iie; PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: } Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS L� % , 2 NON - BALDWIN PARK RESIDENTS -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm Yetnrk®rc Mlh,ch {ur t"er d= cribes the activity yo:! are proposing? project will benefit a resumed benefit; clientele as defined by HUD. A) p J P B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. WFNICTAH In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. - 8 - N d W O Om m � 0 O W 'C N aCl) O� C ctt N ca � O y m O O 4= O = a O Oct C� N m O C14 T M^ a. m J r f � cu Q1 cm O to 0 m 0 N d i o m CD co UU U .2 Li- 4- = N O c o CL a cu c u °� a cc N U) LL f.1 O a� N a� D v \V ^^`` ^ co ^^,, ^^`` cc U} U' U '• S Q, U m 7�; I-- Q M m N M d U 0 N O N N a X W CF c ca L 9 LJ N d c� H 0 +� O f- LL 0) v m L C. a� O e rrm r ? C, . e N U U � � v I— LL' L a) O �O/ vi 13 \ � N 0. T_ Co U N N O c� X C O (D 0- Q U > J 0) �_ /( � > c o /My W a� ��/ Q Cn a� c CO _ i i c c L a� Q E �r W ,.+ coo O N CO � tB c C � � cLT ciS � o O Q� QD C 0 I-- 75 O d� U U o~ ® Cpl CO- -4 L6 c6 I-- C6 6 o r— � N � � W o I— LL 0 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. 3. 4. 5. ° 6. 7. 8. Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -ll - AGENCY CEIRTICATION As the Executive Director, or duly authorized representative of (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the Information provided in this application is true and correct. X/ �.. co / �% Print Name Signature aLv` Phone Number ffmailAddress Title of Officer //f /CO Date JULY 19 2020 -- JUNE 309 2011 PRESIDENT: Connie Brehm CPA Patrick Medlock 223 8 Canyon Crest Dr La Verne, Ca. 91751 909.596.7494 909.732.2887 cbrehmggpu.edu VICE P S: Ralph Hesterman 1152 Hasting Ct. San Dimas Ca. 91773 909.599.8785 rhestrmnAmindsprin .com `I`RE AS: Martha Lacomba 953 Funegrove Hacienda Heights Ca. 91745 626.5A0.3073 marthaiacomba@hotmail LIT"'r—r. Dr.Dan Elliott (Temp) 1655 Woodbend Dr. Claremont Ca. 91711 818.321.5014 626.815.5352 drdanelliottggmail. com Robert & Donna McKennon 2605 S. Kiska Hacienda Heights Ca. 91745 626.336.8603 mckennongroadrunner. com Al Matthews 16320 Sierra Ridge Hacienda Heights, Ca. 91745 626.336.2014 almatthewsjrkaol.com Gloria Mojarro - Mangiani 2482 Via Cielo Hacienda Heights, Ca. 91745 626.333.88427 626.676.9727 Gm2482hhgyahoo.com Dixie Bateman 152 Leucadia Rd La Habra Hgts Ca. 90631 562.697.3552 dixiebatemangverizon_net STAFF Maria Castanon 123 8 Broadmoor Ave West Covina, CA 91706 562.556.1207 yoYoprincessAaol.com 1199 S. Fairway Dr Walnut Ca. 91789 909.598.8990 909.556.3196 Patrickgpwmedlockcpa.com FINANCE Juju Liu 17853 Calle Barcelona Rowland Hgts Ca. 91748 626.965.8215 626.622.0979 juju917482gmail.com EAC Colleen Castellano 14527 San Dieguito La Mirada Ca. 90638 714.735.8276 626.893.9152 cokiebeil ,aol.com Don Lieghler 3226 Whitebirch Dr West Covina Ca. 91791 626.966.4273 dglie lg erghotmail.com Daniel Elliot 1655 Woodbend Dr Claremont Ca. 91711 818.321.5014 626.815.5352 drdanell ioftAgmai 1. com Russell Nason 1445 9th Ave Hacienda Heights, Ca. 91745 626.336.0565 pbnasongverizon.net Diane Hesterman 1152 Hastings Ct San Dimas, CA 91773 909.599.8785 rhestrmngmindspring_com STAFF Olivia Trana 3816 Loma Lane Baldwin Park Ca. 91706 626.338.9287 626.219.5656 o llietrana(c7r,yahoo. com Date Client N Address EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS (ESGVCH) Please fill out completely for each client on each occasion of service Veteran? Referred by: SS# Age: Birth Date: Length in L.A. Co. Have you applied to VOA tsacxgrouna information Racial Background: Mark X next to the category that best describes your origin. Single Categories —American Indian /Alaska Native _Asian Black/African American Native Hawaiian/Other Pacific Islander White Double Categories _American Indian or Alaska Native AND White Asian AND White Black or African American AND White _American Indian or Alaska Native AND Black or African American Other — for individuals not identified above Total Monthly Income:$ GR SSI It no income, explain:_ F Household Information: Marital status: Single_ Children —Name AFDC City: Zip Telephone Other Ethnic Background Mark next to the category that best describes your ethnicity. _No, not Spanish/Hispanic /Latino _Yes, Mexican, Mexican Am., Chicano _Yes, Puerto Rican _ Yes; Cuban _Yes, other Spanish/Hispanic /Latino Household Information — Check one • female heads the household where this client resides. • male heads the household where this client resides. Source of Income: Soc Sec UIB VA Food Stamps Medi -Cal_ Married Separated Divorced Sex DOB Single Parent Together_ Age Social Security No. Other Adults in the Household: Sex DOB Age Social Security No. What assistance are you seeking? What happened this particular month which caused your need? All services are provided free. I release the East San Gabriel Valley Coalition for the Homeless of all liabilities or claims what might arise out of this donation, referral, and services provided. I authorize the East San Gabriel Valley Coalition for the Homeless to releas3e information including my name, social security number, and type of assistance provided to any other social service agency. I also authorize the release of any additional information to other community agencies that might require it in order to provide the services. Client's Signature: Reviewed By: Date: Staff Name and Signature Assistance Provided: Ml Leh HK Shw Clo Btk Gas Ref Adv EmFd Ph Motel P N Mail Other 3/03 BYLAWS OF EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS (October 24, 2000) ARTICLE I OFFICES Section 1.1. Offices The Corporation may have an office at such place as the Board of Directors may from time to time determine. ARTICLE II PURPOSE Section 1.1. General The purposes of the Corporation are as follows: (a) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501(1) (3) of the Internal Revenue Code of 1986, as amended (the "Code"). (b) We are organized for the purpose of providing shelter for the homeless: single women, women with children, men with children, and intact families, regardless of race, religion, color, national origin or age. It is our intent to provide temporary support; means and motivation for a more permanent solution. Activity will be initiated as funding is available. This is an East San Gabriel Valley Coalition and activities will be conducted in this area by the officers and other volunteers. (c) To receive and administer assets exclusively for charitable and educational purposes. (d) To conduct any and all activities and exercise any and all such powers as are necessary to the achievement of the foregoing and in furtherance of the purposes of the Corporation. ARTICLE III MEMBERSF" Section 3 1 Members (a) The members of this Corporation shall consist of all churches, service organizations, or individuals which provide financial or volunteer support for the operation of this Corporation in minimum amounts as determined from time to time by the Board of Directors. (b) Each member of this Corporation shall have one (1) vote in the election of the members of the Board of Directors, and on such other matters as members are specifically authorized and requested to vote on, from time to time, by the Board of Directors. Section 3.2. Annual Meeting An annual meeting of the members of this Corporation shall be held each year; on a date set by the Board of Directors, within three (3) months after the close of each fiscal year and shall be held for the purpose of electing Directors to the Board. Section 3.3. Special Meetings Special meetings of the members may be called at any time by the President, or upon the written request of a majority of the board of Directors, by the Secretary. A special meeting may be called and held only for the purpose or purposes specified in the notice of the meeting. Section 3.4. Notice of Special Meetings Written notice of the time, place and purpose of each special meeting shall be sent to each member by mail, telegraph or other form of written communication, charges prepaid and addressed to the member at its address shown in the records of this Corporation, not less than ten (10) nor more than thirty (3 0) days before the date of the meeting. Mailed or telegraphed notice shall be deemed given when deposited in the United States mail or delivered to the telegraph company in the place in which the principal office of this Corporation is located, as the case may be. Section 3.5. Entry of Notice If a member is absent from a special meeting, an entry in the minutes to the effect that notice has been duly given to the members or all members shall create a rebuttable presumption that due notice of the special meeting was given to the absent member, as required by law and these Bylaws. ARTICLE IV BOARD OF DIRECTORS Section 4.1. Functions Except as specifically provided in the Corporation's Articles of Incorporation or these Bylaws, all rights, powers, duties and responsibilities relative to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors, herein sometimes referred to as the "Board." In addition to the power and authority expressly conferred upon it by these Bylaws and the Articles of Incorporation, the Board may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or these Bylaws to be taken by some other party. Section 4.2. Number Selection and Term The number of Directors which shall constitute the Board shall be not less than seven nor more than fifteen. The first Board shall consist of seven Directors appointed by the Incorporator at the Organizational Meeting of Incorporator. They shall serve for one, two or three year terms, as determined by the Incorporator. Thereafter, the Directors shall be elected by the members of this Corporation, from nominations presented to the members of the Board. The Board shall nominate one or 22 more individuals for each position to be filled. All Directors shall hold office for the terin for which he or she is appointed and until his or her successor is appointed and qualified, or until such Director's resignation or removal. Section 4.3. Restriction on Interested Directors No interested director shall serve on the Board at ant one time. An interested person is (1) any person being compensated by the Corporation for services. rendered to it within the previous 12 months, whether as a full -time or part-time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a director as director; and (ii) any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, son -in -law, daughter -in -law, mother -in -law or father -in- law of any such person. Any violation of the provisions of this paragraph shall not, however, affect the validity or enforceability of any transaction entered into by this Corporation. Section 4.4. Meetings (a) Annual meting of the Board shall be held on such date and time as the Board shall deter -ine, commencing with the year 1995,.for the election of Officers and for the transaction of any other business which may come before such meeting at any place within or without the State of California which has been designated from time to time by the Board. There shall be regular monthly or bimonthly meetings at such times and places as may be fixed from time to time by the Board. (b) Special meetings of the Board may be called by the Secretary of the Corporation upon the request of the President or of not less than one -third (1 /3) of the Directors. Section 4.5. Notice of Meetings (a) Written notice shall be given to the Directors at least ten (10) but not more than sixty (60) days prior to an annual meeting of the Board of Directors. No notice is required for a regular meeting of the Board, Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or sent by telephone, telegraph or mail to each Director not less than twenty -four (24) hours prior to the meeting, and if by telephone or telegraph, confirmed in writing before or after the meeting. (b) Notwithstanding the foregoing, no notice need be given to any person who submits a signed waiver of notice before or after a meeting, or who attends a meeting without protesting any lack of notice. Section 4.6. Resignation Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law, a Director may resign by giving written notice to the Secretary of the Corporation which notice shall immediately be forwarded to the Board. Unless otherwise specified in the resignation, the resignation shall take effect upon receipt by the Secretary, and the acceptance of the resignation shall not be necessary to make it effective. 33 . Section 4.7. Removal Any Director elected by the majority of the members may be removed at any time, with cause, by a vote of a majority of the Directors of the Corporation, Such cause, shall include, without limitation, the failure of a Director to attend three regular Board meetings without justification acceptable to the other Directors. Section 4.8. • Vacancies Any vacancy on the Board of Directors among those Directors elected by the Incorporator or the members, whether by reason of expiration of term or otherwise, shall be filled by affirmative vote of a majority of the remaining Directors of the Corporation. Any Director so appointed shall serve as a Director of the Corporation for the remainder of the term of the replaced Director and until his or her successors are appointed and qualified. Cantina 4.c) ` otinQ Tli- vote of a majority .or the Directors present at a m -fine, at LJ \.li6 Va /. Y V V L Directors L V ✓lll 66 L1V✓L11 6d which a quorum is present shall be the act of the Board unless a greater .vote is required by law, by the Articles of Incorporation or these Bylaws. Each Director present shall have one vote. Section 4.10. Compensation of Directors The Directors, as such, shall not be compensated for the performance of services for the corporation, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of the Corporation. ARTICLE V OFFICERS Section 5.1. Officers The Officers of the Corporation shall be President, Vice President, Secretary and a Treasurer. The Officers shall be elected by the Board at its first meeting and at each annual meeting thereafter. The Board of the Corporation may from time to time elect or appoint other Officers as the Board may deem advisable, and such Officers shall have such authority, and shall perform such duties as from time to time may be prescribed by the Board. In addition to the powers and duties of the Officers of the Corporation as set forth in these Bylaws, the Officers shall perform such duties as from time to time may be determined by the Board. Section 5.2. President The President shall be the Cluef Executive Officer of the Corporation. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall. be assigned to him or her from time to time by the Board. He or she shall be, ex officio, a member of all standing committees. the President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents of every conceivable kind and character whatsoever in the name of and on behalf of the Corporation. Section 5.3. Secretary The Secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, attend to the'giving or serving of all notices of the Corporation and sign with the President, in the name of the Corporation, all contracts when 44 authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable tunes be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. Section 5.4. Treasurer The Treasurer shall be the Chief Financial Officer of the Corporation, and shall have custody of all the funds and securities of the Corporation, endorse on behalf of the Corporation for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depository or depositories as the Board of Directors may designate; sign all receipts and vouchers for payments to the Corporation, enter or cause to be entered regularly in the books of the Corporation kept for that purpose full and accurate accounts of all moneys received and paid on account of the Corporation, and whenever required by the Board shall render statements of such accounts; shall, at all reasonable times, exhibit the books and accounts to any Director of tiie Corporation; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. Section 5.5. Vice President The Vice President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President, and shall have such additional powers and perform such additional duties as shall from time to time be assigned to him or her by these Bylaws or by the Board. Section 5.6. Assistant Secretary and Assistant Treasurer The Board shall elect an Assistant Treasurer and an Assistant Secretary who will have the powers or duties herein assigned to the Treasurer and Secretary in the absents of the Treasurer and/or Secretary. Section 5.7. Giving of Bond of Officers All Officers of the Corporation, if required to do so by the Board, shall furnish bonds to the Corporation for the faithful performance of their - duties, in such penalties and with such conditions and security as the Board shall require. The Corporation shall assume the cost of providing any bond required hereunder. Section 5.8. Compensation of Officers No Officer of the Corporation shall be compensated for the performance of services for the Corporation, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of the Corporation. ARTICLE VI BOARD RESPONSIBILITIES Section 6.1. General (a) The Board shall recruit individuals with specific skills for the following clearly defined responsibilities. The Board,., in its discretion, may designate other responsibilities including Property and Project responsibilities with such other ditties and powers as it may provide in order to carry out the progress and purposes of the Corporation. 55 (b) The Board shall appoint the members of each committee provided, however, that each committee shall include at least one member of the Board of Directors. The Executive Committee shall consist of the President, Vice President, Secretary, and Treasurer. Section 6.2. , Executive Committee The Executive Committee shall perform the following responsibilities: Committee; (a) Designate the chairperson of each committee, including the Executive (b' ) Appoint the Program Director(s) ; (c) Petiorm annual reVie;a�s of the duties and other conditions of employment and working arrangements with salaried and volunteer staff; - (d) Prepare a proposed Annual Budget; and (e) Perform such additional responsibilities as may be directed by the Board. Section 63. Promotion Committee The Promotion Committee is composed of a Promotion Director and at least three Coordinators: Media Coordinator; Church Coordinator; and Publication Coordinator. The Promotion Committee may also appoint other coordinators for special purposes. The Promotion Committee will develop and implement a public relation strategy which will create an awareness of East San Gabriel Valley Coalition for the Homeless within church congregations and the larger community. Section 6.4. Fund - Raising Committee The Fund - Raising Committee is.Composed of a Financial Development Director and at least three Coordinators: Church Giving Coordinator; Individual Giving Coordinator; and Business Giving Coordinator. The Fund- Raising Committee may also appoint other Coordinators, including a Grants Coordinator, for special purposes. The Fund - Raising Committee will develop and implement a comprehensive fund- raising program that will give the Corporation a solid financial basis. ARTICLE VII DISSOLUTION Section 7.1. General In the event of dissolution of thq Corporation all of the .Corporation's assets, real and personal, shall be distributed to such charitable organizations or organization as are qualified as tax exempt under Section 501(c)(3) of the Code or corresponding provisions of any subsequent federal income tax laws as the Board of the Corporation shall determine. Any such assets not so disposed of, for whatever reason, shall be 66 disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. Section 7.2. No Inurement No part of the net earnings or assets of the Corporation shall be distributed to or inure to the benefit of any Director or Officer of the Corporation, member, contributor, or private persona ARTICLE VIII ANNUAL AUDITS AND FISCAL YEAR Section 8.1. Annual Audits There shall be an annual audit or compilation of the annual financial statements of the Corporation by an independent certified public accountant or other qualified person approved by the Board. Section 8.2, Fiscal Year The fiscal year of the Corporation shall be July 1 to .lone 30 of the following year. ARTICLE IX MISCELLANEOUS PROVISIONS Section 9.1. Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of the Corporation by such Officers or agents as may be specifically authorized by the Board. Section 9.2. Execution of Instruments All Corporation instruments and documents including, but not limited to, checks, drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the Treasurer and one other authorized signature. Section 9.3. Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. Section 9A. Quorum The presence of a majority of the total number of Directors then in office shall constitute a quorum for the transaction of business. Section 9.5. Method of Giving Notices Any notice required by statute or by these Bylaws to be given to the Directors, or to any Officers of the Corporation, unless otherwise provided herein or in any statute, shall be given by mailing to such Director or Officer at his last address as the same appears on the records of the Corporation and such notice shall be deemed to have been given at the time of such mailing. 77 . Section 9.6. Participation in Meetingby Telephone By oral or written perrrlission of a majority of the Board, a member of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section 9.6 constitutes presence in person at the meeting. Section 9.7. Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws. Section 9.8. Proxy Votes No proxy vote will be accented. ARTICLE X AMENDMENTS AND ADDITIONS Section 10.1. Amendments These Bylaws may be altered or amended at any duly called meeting of the Directors at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors; provided, however, that no amendment to these Bylaws shall be effective unless and until the same has been approved 'in writing by East San Gabriel Valley Coalition for the Homeless. Section 10.2. Rules and Regulations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific, for the conduct of the affairs of the Corporation provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these Bylaws Section 10.3. Review These By -Laws shall be reviewed periodically. 88 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 'U'll Date: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS PO BOX 93256 CITY OF INDUSTRY, CA 91715-3256 Dear Applicant: DEPARTMENT OF THE TRrASURY Employer Identification Number: 95-4508436 DLN: 17053265723097 Contact Person: SIL't,WNDEA KREBS I I 3 7. 07'.! Contact Telephone Number: (877) 829-5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated April 1995, stated you woulA be exempt from Federal I U L income tax under section 501(c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, durinq an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501 (c) (3) of he Code. Publication 557, Tax-Exempt Status for Your organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829--3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO /CG) ESGVCH By -Laws as of July 24, 2008 Article 1 Name 1. The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ( "ESGVCH "). Article 2 Purpose 2, I Ite 1`fitvVCf -I is a r;oal i ±ir�an of local faith phased yr ^vups, service oryan;za';oi �s, busil lesses and individuals of the East San Gabriel Valley dedicated to serving the homeless and those 'I at risk of homelessness. The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. The purposes of ESGVCH are: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes. (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended. Article 3 Board of Directors 3. Board of Directors 3.1 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ( "Board ") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By -laws. 3.2 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization to be elected for 5 year terms. 3.3 Length of Terms. Each Director may be re- elected for another term. 3.4 Restriction on Interested Persons. No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full-time or part- time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law or father-in-law of any such person. 3.5 Meetings of the Board 3.5.a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. 3.15.b Special meetings may be called at any time by the President or two Directors. 3.5.c Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. .1. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delkinrMA personally or by telephone or sent by r___ . — — �m W11 ^n;^ mil to each Director not less thlan twenty ffo ur (24) hours prior to the US Moil r%r eler, r 1. �1 �§ 11L I I 1C411 L I I LJI L L meeting. 3.5.e Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business. 3.6 Election Procedures. Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. 3.7 Officers, Duties and Election. The officers of the Board shall be the President, Vice- Presidents), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By-laws or as determined by the Board. 3.7.a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH. 2 3.7.b Vice- President(s). The Board may elect one or more Vice - presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice - presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By -laws or by the Board. 3.7.c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. 3.7.d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts; shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties. 3.8.Vacancies 3.8.a Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. 3.8.b Resignation and Termination. Should any Directors resign or otherwise terminate his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. 3.8.c Replacement. Replacement Directors shall serve the remainder of the term. 3.9 Bond of Officers and Directors. All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. 3.10 Compensation of Directors. No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. J Article 4 Executive Director and Staff 4 The Board shall employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non - voting ex- officio member of the Board. Article 5 Committees 5 Committees R 1 ('ranfinn of ( nmmiffnac Thin Rnarr! lniill area +a n rnmmi#an fnr nnnh of fha nrnrrrom V. 1 VI VNLIVII VI V V 1111111LLV VV. I1IV ✓VNIN YY111 VIVNLV N VV 1111111LLVV IVI VN V!! VA U ,ShcVVV,I NI!! areas of ESGVCH. The Board may create ad hoc committees as needed. Committee rrhnirc mi mt be nirertnrc 5.2 Program Committees. The main program areas for ESGVCH are: Emergency Assistance Center (EAC), Winter Shelter (WS) and Transitional Home (TH). The responsibility of each committee is to oversee its program so it accomplishes the program objectives. 5.3 Other Committees. The Board shall designate the responsibilities, duties and powers for each committee it creates. Each Committee shall exist to carry out the purposes of ESGVCH. Article 6 Miscellaneous Provisions 6 Miscellaneous Provisions 6.1 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board. 6.2 Execution of Instruments. All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 6.3 Adjourned Meetings. A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. GI 6.4 Participation in Meeting by Telephone or Email. By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. 6.5 Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By -laws. 6.6 Non- profit Status. ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non - profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 6.7 Conduct of Meetings. Meetings shall be conducted according to Robert's Rules of Order. 6.8 Nondiscrimination. ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7 Dissolution 7.1 General. In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 (c ) 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 7.2 No inurement. No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8 Fiscal Year 8 Fiscal Year. The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. Article 9 Amendments, Rules and Regulations 9.1 Amendments. These By-laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (110) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 9.2 Rules and Regulations. The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, norsuch additional rule the Articles of, regulation shall be ;Inconsistent with or in contravention of any provisions of th Articles of incorporation or these By-laws. 9.3 Periodic Revi pmp These By -laws �-knll I reviewed periodically. V�. VVI> shall "�' %;, Revised on July 24, 2008 certific Of ecogniti 1?1 OJQ PRESENTED TO: C� rt In Recognition of Your commitment to serving the low and no income people of our community. You are truly deserving of recognition. BY THE HONORABLE ED CHAVEZ On this 22nd Day qf4441y, 2004 MEMBER OF THE CALIFORNIA STAT LEGIS URE 1750289 rnia SECRETARY OF STATE'S OFFICE CORPORATION DIVISION T ATV If L TI-1 A "LLER Acting Secretary of State of the UIV I All r- .7 State of California, hereby certity: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this SEP 0 81994 Acting Secretary of State L SEC/STATE FORM CE-107 (REV. 2/94) 94 25179 An Accountancy Corporation Certified Public Accountants To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless (a nonprofit corporation) as of June 30, 2008 and 2007, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2008 and 2007, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 23, 2008 358 South Oak Park Rd • Suite 200 • Covina, CA 91724 -3674 • (626) 915 -7666 • Fax (626) 331 -7607 • email Covina(,-a),FRRcpa.com 722 Arrow Rte • Suite 520 • Rancho Cucamonga, CA 91730 -4840 • (909) 944 -0085 • Fax (909) 948 -2719 • email Rancho(o1FRRepa.com www. Fol'inanRlchterRLibill.coin CONTENTS Independent Auditors' Report Financial Statements Statement Of Financial Position Statement OfActivities Statement Of Functional Expenses Statement OfCash Flows Notes to Financial Statements Pages 1 2 3-4 5 G 7-9 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION June 30, 2008 and 2007 ASSETS TOTAL CURRENT ASSETS 165,934 FIXED ASSETS (Notes 2 and 3) 1,575 OTHER ASSET Deposit 500 TOTAL ASSETS $ 168,009 LIABILITIES AND NETASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 6,593 106,416 55,000 161,416 $ 168,009 The accompanying Notes to Financial Statements are an integral part of this statement -2- 2007 $ 120,127 12,479 1.316 133,922 2;468 $ 2,305 99,085 35,000 134,085 $ _ 13',390 2008 CURRENT ASSETS Cash $ 96,617 Certificates of deposit 60,000 Grants receivable 6,255 Prepaid expenses 3,062 TOTAL CURRENT ASSETS 165,934 FIXED ASSETS (Notes 2 and 3) 1,575 OTHER ASSET Deposit 500 TOTAL ASSETS $ 168,009 LIABILITIES AND NETASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 6,593 106,416 55,000 161,416 $ 168,009 The accompanying Notes to Financial Statements are an integral part of this statement -2- 2007 $ 120,127 12,479 1.316 133,922 2;468 $ 2,305 99,085 35,000 134,085 $ _ 13',390 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2008 (With Comparative Totals for the Year Ended June 30, 2007) REVENUE Government contracts and grants Public contributions Program income Contributed supplies in-Kind donations Interest income TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR The accompanying Notes to Financial Statements are an integral part of this statement -3- Temporarily Unrestricted Restricted 2008 2007 $288,863 $ - $288,863 $258,581 89,635 20,000 109,635 75,839 1,937 - 1,937 2,099 239,166 - 239,166 83,109 10,937 - 10,937 - 1,886 - 1,886 1,408 632,424 20,000 652,424 421,036 625,093 - 625,093 431,031 7,331 20,000 27,331 (9,995) 99,085 35,000 134,085 144,080 $ 106,4 16 $ 55,000 1 41 UM0 The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2007 REVENUE Government contracts and grants Public contributions Program income Contributed supplies Interest income TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted Restricted 2007 $258,581 $ - $258,581 75,839 35,000 110,839 2,099 - 2,099 83,109 83,109 1,408 - 1,408 421,036 35,000 456,036 431,031 - 431,031 (9,995) 35,000 25,005 109,080 - 109.080 F. The accompanying Notes to Financial Statements are an integral part of this statement N Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repairs Motel vouchers Office Outside service Payroll taxes Postage Professional fees Rent Staff expenses Storage Supplies Telephone Transportation Utilities Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30,2008 and 2007 $ 349,191 $ 18,449 $ 257,453 $ 625,093 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ - $ 893 300 - 300 - 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 - 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,698 384 191 575 10,809 - 14,310 25,119 3,600 16,000 - 19,600 99 - 801 900 775 - 912 1,824 240,139 536 7,890 248,565 2;413 - 1,261 3,674 6,914 37 68,307 75,258 - 1,395 - 1,395 43,468 - 100,699 144,167 $ 349,191 $ 18,449 $ 257,453 $ 625,093 $ 173,652 $ 19,342 $ 238,037 $ 431,031 The accompanying Notes to Financial Statements are an integral part of this statement -5- June 30, 2007 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ - $ 893 175 - 175 - 13,796 13,796 2,555 10,713 13,268 345 - 345 715 338 8,080 9,133 20,332 - 13,278 33,610 3,739 179 3,918 1,190 478 1,668 4,187 15,714 19,901 588 - 588 1,292 - 4,592 5,884 2,425 16,800 - 19,225 - - 945 945 775 - 316 1,091 84,324 379 6,991 91,694 1,530 - 820 2,35u 4,833 179 46,724 51,736 - 1,646 - 1,646 43,754 - 115,411 159,165 $ 173,652 $ 19,342 $ 238,037 $ 431,031 The accompanying Notes to Financial Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 30, 2008 and 2007 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash from operations: Depreciation (increase) decrease in grants receivable (Increase) decrease in prepaid expenses (increase) in deposit increase U — Inc - in accrue,' expenses NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Purchase of certificates of deposit NET INCREASE (DECREASE) IN CASH CASH, BEGINNING OF YEAR CASH, END OF YEAR 2008 2007 27,331 $ 25,005 893 893 6,224 (9,446) (1,746) 698 (500) 4,288 2.105 36,490 -1 ,A rr- Q -TIJIJ (60,000) (23,510) 19,455 120,127 100,672 $ 96.617 $120,127 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: Income taxes $ Interest $ The accompanying Notes to Financial Statements are an integral part of this statement I M. NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2008,and 2007. 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax- exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: L w l:I Cy Assistance ii i Transitional Housing 'Winter Rhelter The (�rnani� atinn jg Si i nrtarl primarily thrnl Inl� r,ran +c and ��n +rih + ,.,� i . XA /; + . P..._ ...pp......... 1 11. 1 1 wZI yJ u� nv i �u - I IU i�✓u�wi IJ. I I IC V V II ItCI Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Net Assets - The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets — Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets — Net assets subject to donor- imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Permanently restricted net assets — Net assets for which the donor has stipulated that the principal be maintained into perpetuity. Generally, the donors of these assets permit the Organization to use all or part of the income earned on related investments for general or specific purposes. There were no permanently restricted net assets at June 30, 2008 and 2007. -7- NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2008 and 2007 2. Summary of Significant Accounting Policies (continued) Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. ('flYltrl Fll lte d m atnr_1 ar u i, a r.e, value wh ere an objective uaS:S — - e r eco rded t +ho i r far -A + —1 is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2008 and 2007, the value of contributed services meeting the, requirements for recognition in the financial statements was $10,937 and $0, respectively for contributed accounting services. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Cash and Cash Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2008 and 2007 2. Summary of Significant Accounting Policies (continued) Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. Reclassifications Certain reclassifications have been made to the prior year's amount in order to conform to the current year's presentation. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2008 2007 $ 2,765 $ 2,765 1,830 1,830 4,595 4,595 3,020 2,127 Depreciation expense for the years ended June 30, 2008 and 2007 was $893. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in investments is $35,000 in temporarily restricted contributions for the purchase of a passenger van. 5. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2008 and 2007 was $3,600 and $2,400, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2008 and 2007 was $16,000 and $16,800, respectively. N EAST SAN GABRIEL VALLEY (-r)lll ITION FOR THE HOMELESS fflKl A Kit- QTA R ATEM9=MT June 30, 2009 and 2008 f'- A B R1 I &E L V A L ALE YM C, 0 A L I T !0N IF 0 R THIS H 0 MEE L EE S S CAST SAN CONTENTS Page Independent Auditors' Report 1 Financial Statements Statement of Financial Position 2 Statement of Activities 3 -4 Statement of Functional Expenses 5 Statement of Cash Flows 6 Notes to Financial Statements 7-10 An Accountancy Corporation Certified Public Accountants To the Board of Directors 11�11 OFF .. ., -- We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2009 and 2008, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2009 and 2008, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 30, 2009 (Except for Note 7 as to which the date is March 11, 2010) 858 South Oak Park Rd • Suite 200 • Covina, CA 91724 -3674 . (626) 915 -7666 • Fax (626) 331 -7607 • email Covina @FRRcpa.com 10722 Arrow Rte • Suite 520 • Rancho Cucamonga, CA 91730 -4840 • (909) 944 -0085 ® Fax (909) 948 -2719 • email Rancho @FRRcpa.com www.FormanRichterRubin.com EAST SAN GABRIEL VALLEY • M. N FOR THE HOMELESI STATEMENT OF FINANCIAL POSITION June 30, 2009 and 2008 ASSETS 2009 CURRENT ASSETS Cash (Note 5) $ 225,695 Certificates of deposit Grants receivable (Note 2) 6,012 Prepaid expenses 1,754 TOTAL CURRENT ASSETS 233,461 FIXED ASSETS, Net (Notes 2 and 4) 2,859 OTHER ASSET Deposit TOTAL ASSETS S 236,32, 0 L I A B I L I T I E S AND NET ASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets (Note 5) TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 6,257 128,642 101,421 230,063 $ 236,320 The accompanying Notes to Financial Statements are an integral part of this statement -2- 0 $ 96,617 60,000 6,255 3.062 165,934 1,575 $ 6,593 106,416 55,000 161,416 $ 16$,009 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2009 (With Comparative Totals for the Year Ended June 30, 2008) NET ASSETS, END OF YEAR $ 230,06. OX4EN The accompanying Notes to Financial Statements are an integral part of this statement -3- Temporarily Unrestricted Restricted 2009 2008 REVENUE Government contracts and grants $413,885 $ 22,633 $436,518 $288,863 Public contributions 112,964 43,788 156,752 109,635 1,937 Program income 2,251 393,184 - - 2,251 393,184 239,166 11, Contributed supplii--s A-nafionq 18;732 - A 8,732 1 1 10,937 _L,;r,,,4. in 1\ i, , - �,A W I i , I I - 1,266 - 1,266 1,886 Interest income - Subtotal 942,282 9- -- 66,42 1 "1 , 0 0 08, -1703 AOA 652, Net assets released from restrictions Restrictions satisfied by time 20,000 (20,000) - TOTAL REVENUES 962,282 46,421 1,008,703 652,424 EXPENSES 940,056 - 940,056 625,093 Program services CHANGE IN NET ASSETS 22,226 46,421 68,647 27,331 NET ASSETS, BEGINNING OF YEAR 106 416 55,000 161,416 134,085 NET ASSETS, END OF YEAR $ 230,06. OX4EN The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2008 _�Mf_kllsr7s MAPEN L 625,093 - 625,093 Program services CHANGE IN NET ASSETS 7,331 20,000 27,331 NET ASSETS, BEGINNING OF YEAR 99,085 35,000 134,085 NET ASSETS, END OF YEAR $106,416 $-55,M— $161,416 The accompanying Notes to Financial Statements are an integral part of this statement M Temporarily Unrestricted Restricted 2008 REVENUE Government contracts and grants $288,863 $ - $288,863 Public contributions 89 1635 20,000 109,635 Program income 1,937 937 239,166 - - 1,937 239,166 Contributed supplies 10,937 - 10,937 In -kind donations 1,886 interest income _1_&86 TOTAL REVENUES 632,424 20,000 CC') AI)A vul., tr ? _�Mf_kllsr7s MAPEN L 625,093 - 625,093 Program services CHANGE IN NET ASSETS 7,331 20,000 27,331 NET ASSETS, BEGINNING OF YEAR 99,085 35,000 134,085 NET ASSETS, END OF YEAR $106,416 $-55,M— $161,416 The accompanying Notes to Financial Statements are an integral part of this statement M Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repair Motel vouchers Office Outside service Payroll taxes Postace Professional fees Rent Security Staff expenses Storage Supplies Telephone Transportation Utilities Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30, 2009 and 2008 s 1,606 355 10,158 12,119 23,645 - 14,846 38,491 6,577 2,102 8,679 1,375 9,257 10,632 4,417 15,163 19,580 686 ill, 802 20,798 505 19,796 41,099 7,400 19,200 26,600 - 22,244 22,244 670 1,682 2,352 394,243 443 9,988 404,679 2,204 - 1,529 3,733 8,595 151,351 159,946 1,155 - 1,155 54,084 104,973 159,057 $ 531,428 $ 21,658 $ 386,970 $ 940,056 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ $ 893 300 300 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 10,749 32,520 5,735 276 928 6,939 1.481 1,030 2,511 4.598 13,100 17,698 384 191 575 10 a09 - 14,310 25,119 3,600 16,000 19,600 99 801 000 912 - 912 1,824 240,139 536 7,890 248,565 2,413 1,261 3,674 6,914 37 68,307 75,258 - 1,395 - 1,395 43,468 - 100,699 144,167 $ 349,191 $ 18,449 $ 257,453 $ 625,093 The accompanying Notes to Financial Statements are an integral part of this statement -5- June 30, 2009 Emergency T Transitional W Winter T Total Program Assistance H Housing S Shelter S Services $ 893 $ $ $ - - $ 8 893 425 1 179 6 604 13,935 1 13,935 3,700 9 9,651 1 13,351 105 - - 1 105 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ $ 893 300 300 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 10,749 32,520 5,735 276 928 6,939 1.481 1,030 2,511 4.598 13,100 17,698 384 191 575 10 a09 - 14,310 25,119 3,600 16,000 19,600 99 801 000 912 - 912 1,824 240,139 536 7,890 248,565 2,413 1,261 3,674 6,914 37 68,307 75,258 - 1,395 - 1,395 43,468 - 100,699 144,167 $ 349,191 $ 18,449 $ 257,453 $ 625,093 The accompanying Notes to Financial Statements are an integral part of this statement -5- The accompanying Notes to Financial Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 30, 2009 and 2008 2009 2008 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets $ 68,647 $ 27,331 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 893 243 893 6,224 Decrease in grants receivable 1,308 (1,746) (Increase) decrease in prepaid expenses (500) (Increase) decrease in deposit 500 . ,inn —ri in ncrease (decreasell In .-d expenses _Q36) _/-00 NET CASH PROVIDED BY OPERATING ACTIVITIES 71,255 3 6, A 9 0 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit 60,000 (Purchase) of certificates of deposit - (60,000) (Purchase) of fixed assets (2,177) NET CASH PROVIDED (USED) BY 57,823 (60,000) INVESTING ACTIVITIES NET INCREASE (DECREASE) IN CASH 129,078 (23,510) CASH, BEGINNING OF YEAR 96,617 120,1 CASH, END OF YEAR $ 225,695 96,617 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: Income taxes $ $ Interest $ $ The accompanying Notes to Financial Statements are an integral part of this statement 111111 1111 1111 11111 Pill 1111111111111 111111 will 111111 1�1� 1111�111 "III NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Cash and Cash Equivalents For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESN NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 2. Summary of Significant Accounting Policies (continued) Net Assets - The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets - Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets - Net assets subject to donor- imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily Yestricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions - Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2009 and 2008, the value of contributed services meeting the requirements for recognition in the financial statements was $18,732 and $10,937, respectively for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. -8- EAST :.ri GABRIELVALLEY COALITION FOR THE HOMELESJ NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 2. Summary of Significant Accounting Policies (continued) Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fair Value Measurement Effective January 1, 2008, the Organization adopted Statement of Financial Accounting Standards No. -1 07, "Accounting of Fair Va(ue v"easure.merC" jSFAS157;. SFAS157 defines fair value, establishes a framework for measuring fair value, and expands -disclosures vsures abou; t fain r val ue measurements. SFAS157'-, valuation techniques are based on observable and unobservable inputs. Observable inputs reflect readily obtainable data from independent sources, while unobservable inputs are internally derived, reflecting what the reporting entity believes to be market assumptions. SFAS157 classifies these inputs into the following hierarchy: Level One Inputs — Quoted prices for identical instruments in active market. Level Two Inputs — Quoted prices for identical instruments in active market; quoted prices for identical or similar instruments in markets that are not active; and model derived valuations whose inputs are observable or whose significant value drivers are observable. Level Three Inputs - Instruments with primarily unobservable value drivers. In adopting SFAS157, related disclosures are segregated for assets and liabilities measured at fair value based on the level used within the hierarchy to determine their fair values. Therefore, the adoption of these standards did not have any financial impact on the Organization's financial statements. 4. Fixed Assets Fixed assets consist of the following: 2009 2008 Furniture and office equipment, purchased $ 4,942 $ 2,765 Furniture and office equipment, donated 1,830 1,830 Total Furniture and office equipment 6,772 4,595 Accumulated depreciation 3,913 3,020 Net Fixed Assets Depreciation expense for the years ended June 30, 2009 and 2008 was $893. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. M EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 5. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: 2008 2009 Passenger van purchase $ 35,000 $ 35,000 Time restriction 20,000 20,000 Vise restriction 46,421 - Total Temporarily Restricted LILI 4 6. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2009 and 2008 was $7,400 and $3,600, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2009 and 2008 was $19,200 and $16,000, respectively. 7. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2009, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through March 11, 2010, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. -10- E N D 0 19 S E D F I L E D In the Offic(? of the Secretary cf state ARTICLES OF INCORPORATION OF Otth3state of Cn1iforn"I EAST SAN GABRIEL VALLEY COALITION PSSEIT 7 1994 FOR THE HOMELESS A California Nonprofit Public Benefit CorporatigRg Secretary of State I The name of this corporation is:,. EAST SAY GABRIEL VALLEY COALITIOb.' FOR THE HOMELESS This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. III The name and address in California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 1 IV (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section .501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to indIvi-duals. (c) On the winding up and dissolution of this corporation, after paying or adequately providing for the Lj debts, obligations and �Lj liabilities of the corno-ratinn I th.e_ remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax-exempt status under Section 501(c) (3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax-exempt status under Section 23701d of the California Revenue and Taxation Code, or the corresponding section of any future California revenue and tax ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorp, 0 arq/-my act and deed. Executed on L7�7,-7?X4Z/ r 1994, at Hacienda Heights, California. - / Z _ I declare that the foregoing ii�strue �opc�t_ R(MALD J. SAC_HS, Incorporator Helping the Homeless P.O. Box 93256 Phone: (626) 333-7204 East San Gabriel Valley Industry,Ca. 91715 Fax: (626) 333-7260 Coalition for the Homeless St. Martin de Porres Center E-Mail:esgvch@aol.com 1345 Turnbull Canyon Rd, Hacienda Heights, Ca. 91745 PAST AND PROJECTED ACCOMPLISHMENTS We have been known for the last 17 years of successfully and compassionately caring aling Wr the home-'less and needy by providing Winter Shelter, Transitional q 14 and Housino, and aCOMDlete assistance center center operates year nown 1= X - _1 %-- _%�Ii �r -_ 3 - U strives to ease the burden of being homeless, Just taking in to account the last year we have placed 17 individuals in Re- Hab with 5 of them being a success, one has even gone on to College. We have served 3 families in our Transitional home one family from Baldwin Park did not graduate from the program. Twenty Eight families we have sent to Partnering agency's have gone into a home of their own, three of these families were from Baldwin Park. We have added a nursing program to our center and feel the program helped save the life of an 84 year old client. We wish to extend our nursing program and if needed funding is granted we will do so. We plan on adding hair care to the center on Shower days. We hope to work closer with Beyond Shelter in offering financial aid to clients in our area and become a satellite agency for Beyond Shelter in rental assis- tance. 7:1 MAPS 4 1 • A pp, ication Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. 1-1 APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. ✓ BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. v," PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011-2012 PLEASE TYPE OR PRINT Agency Name: MAV5 4 C0e9t* -A17 So,,At\,� Agency Address: r)hs Cy Address Street city Zip Code Administrator:- 5CArni Koo Title: CEO Administrator Telephone: (3i6)4S7-1T1'6 Fax: (114-) 67c -w,7q Administrator Email: Project Site Address: 143015 Mtqn S-nTet , �,dlckwiA PAYS. 1!7a6 Number Street city Zip Code ' VC Project Manager: �Attkl Xj Title: C Project Manager's Telephone: (3O) Ybi Tax: (' 4) tIG-T699 Project Manager's Email- Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years_) No -4- I tj ZTf a :I O&OICLOWAI Grant Amount Requested $ i611000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. MAPS W i 11 provide c; (pLft aamis"Am am 601ie 4e 1%UY wrt� he C� Amme , r, le c"WIA w& A�M (AYAM fuk-YW4, �=Pftq VIP im"Pap M-MiS5iqgk O wA, 4�,u vOk yl)ak�ft yWk ��WM,6 Mvffi�l MIMI a Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) CAO)tek WO OkAA\ 'In Wes 71L 1211\ AO a�,-koNlaWiL Xx W Wei 11-1c low-it'vo C, "MOW. QCO- iVlti 'tt 9)Lm1 il\ ft - Ct"M *s\c aly- U;+t\Aotuoleayted , Describe any special characteristics of your client population. A" lyd"\ W'wi Vdyk corms from aksc� VVIn-amqM� am WY\O do nit Gave StVAM5 qN� Ao--Aar \vw--�mow t 12uIadme AV\P-, 04-affi, Increase in Funding Request -Jf your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). VA Baldwin Park CDBG Grant - MAPS 4 College Describe Agency's overall function or purpose. Include history and experience in providing this service. MAPS 4 College ( "MAPS ") is a 501 (c)(3) non -profit organization that exists to provide comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and live a life with character and excellence. Since 2006, MAPS has offered numerous comprehensive, holistic programs in areas of great need: Programs 1. Provided individual and group college admission counseling services to more than 500 students and parents; 2. Conducted 11 ACT /SAT test preparation courses servicing more than 60 students; 3. Presented more than 39 college readiness and financial aid/literacy workshops and two school -wide and community -wide presentations servicing more than 3,000 students, parents, and community members. 4. Forty -one teachers taught 51 personal development /relationship courses servicing more than 700 students. Teens learned about dating relationships, effective communication, recognizing destructive patterns, dealing with emotions, and interpersonal skills building - partnered with five schools and agencies; Provided on -going ; eauership, internship, anu communit y service programs since 2008 6. Launched two successful Mountain Top Summer college camps at Lytle Creek, CA 7. College Preparatory Mentoring Program in Baldwin Park, CA - Combined test Prep and leadership 8. Participated in five community -wide engagements and MAPS hosted one college fair and one Spring to College event in Baldwin Park. 9. Developed nine college tours servicing over 350 students to more than 50 colleges and universities throughout the United States 10. Presented at five professional conferences throughout the United States 11. Taught four relationship and marriage classes for adults to ensure families and couples have strong relationships with one another 12. Created the first National Career Readiness Certificate Program and developed curricula to teach four adult workforce readiness programs. 13. Launched a peer -2 -peer mentoring and tutoring program in Fullerton for one year. 14. Participated in 12 college fairs 15. Conducted three counseling training -test administration presentations in San Diego Unified School District and Los Angeles Unified School District From 2006 to 2010, MAPS provided programs and services for over 5,000 pre - college students and adults. The method of delivery is varied: participants receive services through group classes, individual counseling, workshops, presentations, conferences, camps, and college fairs. Activities throughout the San Gabriel Valley and Baldwin Park Outlined below are dates and events that tell the story of what has transpired to date in the program in Baldwin Park. We look forward to working collaboratively with other members of the City to engage addition students in the project. February 20, 2010 - First Annual San Gabriel Valley Youth Summit - presented four financial aid and literacy workshops. April 10, 2010 - Community Event, Baldwin Park, CA - 250 Parents and Students attended the inaugural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to College" introduced several speakers including: Senator Gloria Romero, Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Finance You Child's College Education," "Why go to college," and "Whose going to college." July 8 - Baldwin Park concert event - MAPS had a table set up and presented materials and programs to the community by MAPS. Baldwin Park CDBG Grant - MAPS 4 College September 17, 2010 to Present— MAPS and Bold Faith Ministry hosted April Hernandez - Castillo, actress from Freedom Writers, who spoke to high school students and their parents at the opening ceremonial event of the MAPS /Baldwin Park College Preparatory Mentoring Project. The MAPS /Baldwin Park College Preparatory Mentoring Project (MBP -CPMP) has met with the participating high school female student on Tuesdays and Saturdays. They have received ACT test preparation instruction as well as "How to write a winning essay" instructions. In addition, they received leadership training classes from MAPS staff and heard motivational presentations from local community leaders, such as Susan Reyes, Field Representative to State Senator -Dr. Ed Hernandez. Sept 18 and 25 - LoveU2: Relationship Smarts PLUS youth class August 16 -18, 2010— Six students from Baldwin Park were sponsored by Goodwill Industries to participated in a MAPS 4 College three -day Mountain Top College Summer Camp at Lytle Creek, CA October 16, 2010— MAPS and ACT, Inc. sponsored a trip to Pasadena City College for MAPS /Baldwin Park College Preparatory Mentoring Project participants to view and view and become involved in the college fair. Baldwin Park students were able to visit information tables hosted by college representatives from throughout the country. October 23, 2010— MAPS and Bold Faith Ministry had April Hernandez - Castillo (actress from Freedom Writers) and Jose Castillo Speak during tiie Red Rilibort Week event at the City of Baldwin Park. November 13, 2010 —CPMP students attended the MESA college day at U SC. They went on a college tour, met with college admission officers, and attended various workshops. November to December, 2010 — MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusiastic about their participation and look forward to working with the new group of participants. History Founder Sarai Koo launched MAPS 4 College after working with homeless youth in Southern California in order to assist them to holistically address the various socio- emotional and academic issues that were holding them back from success in school, college, and the workforce. She realized that while it was possible to help children in even the most dire of circumstances to increase their GPA with consistency and guidance through mentoring, there were still many children in the public school system falling through the cracks when it came to other aspects of academic and workforce readiness. Counselors did not notice students with significant family problems if their grades did not suffer, and their lack of home support kept them from succeeding in higher education. Still others lacked the psychosocial and emotional development as well as practical knowledge needed to gain successful careers, sometimes even after achieving a college degree. Ms. Koo utilized her formal educational training in human development, college admissions, and college counseling to construct a program with a holistic approach to preparing youth for higher education and fruitful careers. MAPS 4 College was created to address these unmet needs and ensure that each child in the public school system has the resources to attend college and lead a successful life regardless of personal, social or economic barriers. MAPS educates students about going to college and allows an opportunity for both youth and adults to pursue practical workforce skills. In order to promote life -long learning among our clients, we offer programs for students and adults that teach the necessary core skills that are suitable for any workplace. High school students are taught how to properly interact with business clients and associates, how to create and maintain a resume, how to maintain workplace organization, and other career - readiness skills that have been removed from the many schools' curriculum due to recent budget constraints. Both youth and adults may intern with MAPS in positions specifically developed to strengthen their resumes, and increase their chances at finding work. Baldwin Park CDBG Grant - MAPS 4 College Scope of Services — Please briefly describe your proposal project /program and the objectives. Proposed Project: For 2010 -2011, MAPS 4 College, the first educational nonprofit in the City of Baldwin Park, plans to focus on providing the following projects: 1. MAPS will provide a four -day college admission and college tour program in the summer. MAPS will implement its signature - community educational workshops through an integrated Academic Counseling and Life Skills Counseling Workshops for high school students, middle school students, and parents during the summer. MAPS has a Memorandum of Agreement (MOU) with the City of Baldwin Park. Every year, MAPS needs to provide a college focused, community -wide event. This four -day program will be a collaborative project with the City of Baldwin Park. For two years, MAPS 4 College's Mountain Top Summer Camp a three -day experience held in Lollard Ranch - has immersed high school students in college admissions and enrollment curriculum and activities. Students have had the , t participate ; he o lle j 11 ��a� Ease opportunity �o pa. �z�_uu« :r. a compre..:,.:slv:, co��:,ge admissions process encompassing topics pine writing admissions essays and completing applications, understanding the roles and responsibilities of admissions counselors, and gaining -Impoi Cant insights from students and administrators regarding college admissions and enrollment. Educational activities are paired with fun games and college tours, in order to provide a fun and educational experience that would benefit any high school student. Students received direct college admissions services from college admission representatives, college admission and high school counselors, and directors of college admissions. As an extension of MAPS' summer camp, the organization would like to guide students and parents through the college admissions process in the City of Baldwin Park. MAPS training will include information regarding finding the best college match and filling out the college applications with the assistance from a college admissions evaluator, discover the step -by -step path from high school to college, understand the different college entrance exams, interviews, demystifying the financial aid process and application, and reading as well as evaluating real college applications from selective to IVY league institutions. Through group and individual interactions, MAPS 4 College strives to maximize student and parent empowerment in the application process, thereby increasing overall college attendance for participating schools. Aligned with these workshops, MAPS will integrate the Life Skills training (LST), which is a component to MAPS' philosophy. The LST will be embedded in all of the workshops because it prepares students for future concerns and offer prevention and intervention advising to minimize their effects on academic performance. On Saturday, April 10, 2010, MAPS 4 College in collaboration with the City of Baldwin Park and Baldwin Park Unified School District hosted the first Spring to College event. This was MAPS first event in the city of Baldwin Park; MAPS was thrilled with the responses that we received from city officials, school officials, parents and students. Senator Gloria Romero, Former Assemblymember Dr. Ed Hernandez, city council members (Marlen Garcia, Monica Garcia, Ricardo Pacheco, and Susan Rubio), School Board Member Hugo Tzec, movie actress from The Lovely Bones and Bring it On: Fight to the Finish Nikki SooHoo, ACT, Inc. Consultant Roderick Campbell, CEO of Zeta Tau Foundation, Baldwin Park High School Principal. Luis Cruz, and community leader attended and spoke at the event. Students and their parents chose from four of the six workshops provided at the event. The workshops include: Cash into College, tips on financial aid and seeking scholarship tuition; Creating a Reality from a Dream, a panel of guest speakers that shared real -life examples of gaining desirable careers; Mapping Out a Path to College, a session with college counselors and how to complete the applications and admissions process; Make You Shine on Paper, an academic resume writing workshop; It's the College Life, a open discussion with current and recent college students; and Helping Your Child Succeed in Life, a special workshop for parents that focused on relationship- building skills that assisted parents in maintaining, strengthening, and supporting their child. Baldwin Park CDBG Grant - MAPS 4 College These workshops are vital because students experience psychosocial and emotional issues as a student living in America and the academic pressure to excel. Overall, MAPS workshops incorporate a combination of college readiness and life skills to provide students with practical knowledge often overlooked by traditional college preparation programs. MAPS anticipates on serving 100 -200 students and parents. 2. Continue implementing the College Preparatory Mentoring Project to other female students and expanding the program to include males College Preparatory Mentoring Program (CPMP) began summer of 2010 to work with Baldwin Park high school students. This program included ACT test preparation classes, leadership program, college tour, college fair visits, and essays written and submitted to Harvard Educational Review Journal. Students went to two college fairs, went on a USC college tour, heard inspiring stories from April Hernandez- Castillo who played "Eva" from the n'ov_ �reedom WYTte 'end h`nnon t ct t „ t + +1, o' ..1, 1 /TI p A�'7'i4. ... began ak•na steps l- emp`�... other peers at l �v curriculum -based test used for college admission purposes; it measures knowledge and skills that students need to 71 "'scores 7 I i J' 7 T succeed i'ra Co 17 The n�1 �coYes are used as an iridieator o1 the students prel�areaness ror co, ege czna workforce readiness.) The CPMP project received its funding from AAUW (American Association of University Women) and is limited to working with low - income, female high school students who are NOT part of the AVID (Achievement Via Individual Determination). The CDBG grant funding will allow MAPS to work with female and male students who are NOT bound to the criteria under AAUW grant funding. MAPS anticipates on serving and mentoring up to 50 students. 3. Begin to develop a middle school to college pipeline curriculum with the assistance of high school students (HSS). HSS will first partake in college admissions training. Senior students will get trained while they apply to colleges. In turn, youth will teach the curriculum to their peers and middle school students. With the College Preparatory Mentoring Project students, MAPS CEO will develop a Baldwin Park specific college admissions curriculum that will be used to develop a training manual to educate high school students about the college admissions process. MAPS will pilot the curriculum by training high school students to understand the college admission process, complete their college applications and essays, develop a middle school to college pipeline curriculum, and teach relationship and social skills. This curriculum will educate students to learn how to conduct a college search, find the best college match, learn how to enhance their public and private university applications, create a 8th - 12th grade high school to college calendar, and develop essays that will win them points. The curriculum integrates academic, life skills, emotional, and social components. The purpose of this curriculum is to empower high school students to understand the college admissions process and, in turn, train the next group of high school students the same curriculum. While high schools students become trained, they will then educate middle school students. The high school students in MAPS' program in Baldwin Park realized that the importance of learning about the high school and college process at an early age. Students remarked that if they learned about MAPS or about this process, they would have done better in school Goal 1. High school students (HSS) will be trained to understand the middle school to college pipeline program, healthy relationship skills, study and test taking skills, and leadership. Outcome IA: HSS will be trained by actually going through the college admissions process with MAPS staff. OuteomelB: HSS will learn how to research colleges, find the best college match, write college essays, complete a college resume, and complete college applications. Goal 2. Create a community -based middle school to college pipeline - college admission guide -that will prepare both middle school and high school students to understand the comprehensive college admissions process. Baldwin Park CDBG Grant - MAPS 4 College Outeome2A: Students will have various pathways for students to apply to private or public, open admission to most selective institutions. Outcome2B: Students will have thorough knowledge of the college admissions system and become confident during the college admission process. 4. Continue providing youth and adults healthy relationship classes throughout Baldwin Park. The classes will be offered to middle school, high school, and adults. Youth: MAPS provided two, research -based relationship classes for youth and adults in the city. Youth learned how to develop healthy relationships, build self - esteem, and recognize subtle signs of relationship problems through the LoveU2 curriculum. Overall, MAPS has provided more than SI healthy relationship classes to more than 800 students throughout Los Angeles County. Adults: MAPS would like to continue providing classes for adults. Curriculum used: Ultimate Relationships: Divorce Prevention, Couplehood, and Family Wellness. The curriculum is used for prevention and intervention in the areas of domestic violence rlrug alcohol child abuQe relationsHn budding and m',:ch more. It 1 'used the C, t, b, course is a proven model for teaching skills, enhancing healthy family interactions, and investing family members in each other and their community. Our research -based programs use a proven model for teaching skills, enhancing healthy family interactions, and investing family members in each other and their community. MAPS would like to offer four youth classes and four adult classes. MAPS anticipates on serving up to 70 students and adults. MAPS anticipates on providing classes to more than 600 youth and adults throughout Los Angeles County. 5. Continue providing an internship /community service program for high school students and neighboring college students, and adults. Students who volunteer for more than 40 hours will be interviewed again to receive a job title and work email address. Interns will receive practical hands -on training and will put this experience on their resume. MAPS strives to provide meaningful and innovative opportunities to help participants become prepared to enter the workforce. Through service - oriented internship opportunities and volunteer service, high school students, college students and adults are provided a unique opportunity to develop their career oriented talents, including website design, writing articles, organizing meetings, interviewing others for internship possibilities and making a contribution to their community and to the larger society. For example, in April 2010, the CSUF interns assisted in the planning and organizing of an outdoor program in Baldwin Park, CA. Objectives of the event included introducing the community to MAPS 4 College and learning what it will take to increase the college going rate for high school students from the Baldwin Park community. This was a seminal event, which resulted in the City of Baldwin Park, the Baldwin Park Unified School Board, and MAPS 4 College coming together to participate as joint partners in this initiative. The program "Spring to College" featured prominent members of the community, the City as well as the State Government, including keynote speakers: Senator Gloria Romero and Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and much more. Thus, through internships and volunteer services, participants are provided an opportunity to further develop their individualized workforce readiness skills. Qualifications: Interns will have prepared for this position through a combination of education and experience. MAPS welcomes an intern who would like to challenge himself or herself. An intern will be given a lot of independence so he or she will need to be self - starter. Qualifications may vary depending on the internship position desired. MAPS looks for an intern who is dynamic, motivated, creative, mission - driven, empathetic, honest and passionate. Baldwin Park CDBG Grant - MAPS 4 College Interns will be given a position to match their future career goals and strengths. Students will intern with MAPS for at least 6 months. During this time, interns will receive a job title and hands -on training. 6. Carry out small fundraisers in collaboration with the City of Baldwin Park's scholarship program to help students pay for college applications. MAPS understands the city provides a scholarship program for students to purchase books and supplies once they matriculate to college. In order to not overlap with the city's scholarship program, MAPS would like to develop a scholarship program for students before they attend college. Some universities and colleges provide waivers for low - income students, but these waivers are not given to all students. College applications can range from $35 -70 dollars per application and by creating a scholarship program, it will allow students who do not receive waivers to be given a chance to apply to colleges that they would never have had the opportunity to do so. Students who participate in MAPS' scholarship program will need to participate in MAPS summer program or middle to colle -e nipelinP rn ram if a student wh`? hac not narflclnated in an MAP" programs Fuill neod tv _ZD 111.11 .�. p g...,.... r r�__� � .. provide a thorough analysis of the colleges they would like to attend. Students need to understand why they chose 11 Certain college(s)- The CEO has direct experience evaluating college applications from selective to most selective, private and public institutions. The CEO can determine a students' chance on being admitted to a certain college. The scholarship program will provide students who have a 50% of being admitted to a college or university in order to receive scholarship money. Overall, the scholarship program will provide students access to apply to collegee and it would complement the City's scholarship program. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? 1// Yes W If yes, does your intake sheet and supporting documentation obtain the following: Y supporting zj 1 Name Yes No 9 Address y No 3. City in which client last resided. Yes ✓ No 4. Number of family members. Yes ✓ No 5. Total family (household) income. Yes ✓ No 6. Ethnicity Yes ✓ No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: SaOu' CIED Title of Officer Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE i�ilRlCiLE ONL i U14a Or T HE F0LL0W 111tiv: Individuals (Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS NON - BALDWIN PARK p C 150 RESIDENTS Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless eeless persons • Migrant farm workers A -r� . + fo c,,,r . €+ ,a t ,,�,. + +* s „r +,.t„ ,a„¢1 UU L.JY ut mn I i i le projeC'L will uci e�lilt a presumedl be a IL ci;le ncic as ,4- ; -,4 vy i ivv. B) t✓f The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- LLJ 0 cc cc Cl) LU c U) M 0 ci CL 0 LL T CL B co 0 CL U) U- co ca U) cc III mamma Q U) M 0 =S co LL Cl) 0 c 0 O U) 0 CL 0 4- L. 0 0 a. 0 U) 4- C14 04- 0 ch o N (L O C> N 00 0 CL U) U- co ca U) cc III mamma Q U) 0 c LL 0 04- 0 ch o CD O C> C14 UU 0 CL U) U- co ca U) cc III mamma Q U) c 0 O �p 0 ca E 0 0 U) 0 E CE O H C- i m rt (3 CL 75 0 ri v 5 U) U—E OM 0 ZM 0 4>-' CL cu C5 I= cc a) 0 CO t-7 7. C55 U— — OD, It U) CO I-- 00 O ca E 0 0 U) CE O H C- i m rt (3 • • • U) (1) U) uj Lol C14 ID C, all 0 :3 LL ai 5:7 0 0 C> C> CD, 42� O a S C- o C) II,I I E E E EI E I. C'4 CL OLI e E -n^5' B �? -I E .� I �. I E I i B J C;, I a C-) CD �4 C*4 L) L) TC\ cs- LL co Q L- 0 u r 0 0 U) Q L- o = SL tD _° c� CY- = 4- L) 0 C) C'4 75- 1 Al o U) U) 0 CD X U) N U) (n U) (D J y UJ cm �o CL T -a > > Im = x U cm E U) 0 I. cz E m It-I (D a) co C) 0 0 0 C) 1 A CL W 0 C: 0 (D U) E C: a) c C: 0 0 Q) 0- M (D C: (D ,- CL 0 CL a) a) .0 tt= m 0 M c 0 0 (n c Lo 1: :3 < 01 0 t- 0 rr" :D 73; 0 n 73 C) 0 — . — . . . ® C14 C6 NI, L6 CO � 06 6 CD C'Q CO LU CL C, Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1 91112,011 2 �. Knv E ¢ ry � [ _C42_ 4. e I r_ 6. 7. 8. Name of Executive Director Sara, K CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -1I- Baldwin Park CDBG Grant - MAPS 4 College BOARD OF DIRECTORS AFFIDAVIT In submitting this funding request, I Sarai Koo certify that I am President of MAPS 4 College. The agency officers and members of the board of Directors are: Member Names Title Term Expires Sarai Koo CEO 6/23/2012 Jesse Lee CFO 7/7/2012 Dr. George Taylor Secretary 7/7/2.012. The term is due to expire next year, All the officers are committed to continue hoddinnor 'heir position -,-er flne - - ------- t U-1 ii-1-1-11, their -q1L expiration of their term. MAPS 4 College will notify the City of Baldwin Park of any updates regarding the board of directors. I certify and declare under penalty of perjury that the foregoing is true and correct. Signature: Print Name: Title: 66 LL. Date: ti 21 ;0 It C, AGENCY CEIRTICATION As the Executive Director, or duly authorized representative of M*s 4 Cok\eq e- (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this -*on is true an' correc4, application 1 U L samk Print Name CC () Title of Officer -7110 Sigl Date (616)4L61- 1'22(6 Phone Number s a rdl k o tfia ps'// (6 0 rY Email Address -12- Baldwin Park CDBG Grant - MAPS 4 College Bylaws of MAPS 4 College A California Religious Corporation ARTICLE 1 OFFICES SECTION L PRINCIPAL OFFICE The principal office of the corporation for the transaction of its business is located in Los Angeles /Orange County, California. SECTION 2. CHANGE OF ADDRESS The county or the corporation`s principa{ office can be changed only by amendment of these bylaws and not otherwise. T he board of directors may, however, change the principal office from one location to another within the named county by noting the changed address. SECTION 3. OTHER OFFICES The corporation may also have offices at such other places, within or without the state of California, where it is qualified to do business, as its business may require and as the board of directors may, from time to time, designate. ARTICLE 2 PURPOSES SECTION 1. OBJECTIVES AND PURPOSES MAPS 4 College (MAPS) is a not - for - profit organization; the organization endeavors to help students gain entry into the college or university of their choice through a rigorous pre - college student orientation program. Mission Statement: To help students succeed in school, college, and life The primary objectives and purposes of this corporation shall be: (a) To provide post - secondary options for youth that would enable them to seek a college- going opportunity so that they will lead morally, spiritually, and ethically enriched lives; (b) To equip and train students to understand the college admissions process (c) To collaborate with local organizations, churches, and other programs that will encourage youth to pursue truth and find their purpose (d) To participate in any other charitable and religious purposes as agreed to by the board of directors. ARTICLE 3 DIRECTORS SECTION 1. NUMBER The corporation shall have five directors and collectively they shall be known as the board of directors. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws. SECTION 2. POWERS Subject to the provisions of the California Nonprofit Religious Corporation law and any limitations in the articles of incorporation and bylaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the board of directors. SECTION 3. DUTIES It shall be the duty of the directors to: (a) Perform any and all duties imposed on them collectively or individually by law, by the articles of incorporation of this corporation, or by these bylaws; (b) Appoint anit iF. i'i�f'sVP P5'ii t�inv anri r''vienhar(rn r, �3 .7_A -, -• - -r= > u =- - -- -- , 51, aiiu, exC Pt as vuiciwne pio"viucu iii these bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and employees of the corporation; (c) Supervise all officers, agents, and employees of the corporation to assure that their duties are performed properly; (d) Meet at such times and places as required by these bylaws; (e) Register their addresses with the secretary of the corporation and notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof; (f) Each director must be committed to transforming the lives of students and families throughout the world; (g) Develop the standards of organizational behavior for the corporation; participate in strategic planning; (h)Review and authorize plans and commitments; evaluate the organization's work; review financial statements, and approve contracts; as well as assist with budgeting, planning, fund- raising, human resources, a program evaluation, and more development; (i) Board members will dictate his or her time, contribute financially, raise money, and bring contacts to the organization SECTION 4. TERMS OF OFFICE For the first year, each Director shall hold office for a two -year term. Thereafter, directors may hold five -year terms. Until his or her successor is elected and qualified, directors may serve as many terms he or she would like. SECTION 5. COMPENSATION Directors shall serve without compensation except that they shall be allowed and paid their Actual and necessary expenses incurred in attending directors' meetings. In addition, they shall be allowed reasonable reimbursement of expenses incurred in the performance of their regular duties as specified in Section 3 of this Article. 2 SECTION 6. PLACE OF MEETINGS Meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such place within or without the state of California, which has been designated from time to time by resolution of the board of directors. Any meeting of directors, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment. Participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. Participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply: a) Each director participating in the meeting can communicate with all of the other directors concurrently, b) the corporation adopts and implements some means of verifying that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate n the mleet:ng SECTION 7. REGULAR AND ANNUAL MEETINGS Regular meetings of directors shall be held on the last month of the fiscal year. SECTION 8. SPECIAL MEETINGS Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice president, the secretary, or by any two directors, and such meetings shall be held at the place, within or without the state of California, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation. SECTION 9. NOTICE OF MEETINGS Regular meetings of the board may be held without notice. The directors, however, will meet before the end of the fiscal year. Special meetings of the board shall be held upon ten (10) days' notice by telephone, email, or through any communicative device. SECTION 10. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 11. WAIVER OF NOTICE AND CONSENTTO MOLDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice. SECTION 12. QUORUM FOR MEETINGS A quorum shall consist of three directors. At least one officer must be present during the meeting. Except as otherwise provided in these bylaws or in the articles of incorporation of this corporation, or by law, no business shall be considered by the board at any meeting at which a quorum, as hereinafter defined, is not present. 3 The directors present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the articles of incorporation or bylaws of this corporation. SECTION 13. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the board of directors. At least one officer must be present during the meeting. And in an SECTION 14. CONDUCT OF MEETINGS Meetings of the board of directors shall be presided over by the chairperson of the board or, if no such person has been so designated or, in his or ler absence, the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of each of these persons, by a chairperson chosen by a majority of the directors present at the meeting, Meetings shall be governed by an officer, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these bylaws, with the articles of this corporation, or with provisions of law. SECTION 15. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Any action required or permitted to be taken by the board of directors under any provision of law may be taken without a meeting, if all members of the board shall individually or collectively consent in writing or verbally to such action. Such written or verbal consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors. SECTION 16. VACANCIES Vacancies on the board of directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased. The board of directors may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or has been removed from office by order of the superior court for engaging in fraudulent acts pursuant to Section 9223 of the California Nonprofit Religious Corporation Law. If this corporation has any members, directors may be removed without cause if such removal is approved by the members. Any director may resign effective upon giving written notice to any one of the officers of the board, unless the notice specifies a later time for the effectiveness of such resignation. No director may resign if the corporation would then be left without a duly elected director or directors in charge of its affairs. Except for a vacancy created by the removal of a director by the members, if any, of this corporation, vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum. A person elected to fill a vacancy as provided by this section shall hold office until the next annual election of the board of directors or until his or her death, resignation, or removal from office. 4 SECTION 17. NONLIABILITY OF DIRECTORS The directors and officer shall not be personally liable for the debts, liabilities, or other obligations of the corporation. SECTION 18. INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTBER AGENTS To the extent that a person who is, or was, a director, officer, employee, or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative, or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue, or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding. if such person either settles any such claim or sustains a�A gent against him or her, then indemnification against expenses, judgments, tines, settlements, and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of, Section 9240 of the California Nonprofit Religious Corporation Law. SECTION 19. INSURANCE FOR CORPORATE AGENTS The board of directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against any liability other than for violating provisions of law relating to self - dealing (Section 9243 of the California Nonprofit Religious Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 9246 of the California Nonprofit Religious Corporation Law. ARTICLE 4 OFFICERS SECTION 1. NUMBER OF OFFICERS The officers of the corporation shall be a president, a secretary, and a chief financial officer. The corporation may also have, as determined by the board of directors, a chairperson of the board, one or more vice presidents, assistant secretaries, assistant treasurers, or other officers. Any number of offices may be held by the same person except that neither the secretary nor the treasurer may serve as the president or chairperson of the board. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any person may serve as officer of this corporation. Officers shall be elected by the board of directors, at any time, and each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. SECTION 3. SUBORDINATE OFFICERS The board of directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, have such authority, and perform such duties as may be prescribed from time to time by the board of directors. SECTION 4. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the board of directors, at any time. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the board of directors relating to the employment of any officer of the corporation. SECTION S. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors. in the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appnintirient by the president until such time as the board shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled as the board shall determine. The president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, supervise and control the affairs of the corporation and the activities of the officers. He or she shall perform all duties incident to his or her office and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be prescribed from time to time by the board of directors. Unless another person is specifically appointed as chairperson of the board of directors, he or she shall preside at all meetings of the board of directors. If applicable, the president shall preside at all meetings of the members. Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the board of directors. SECTION 7. DUTIES OF SECRETARY The secretary shall: Certify and keep at the principal office of the corporation a copy of these bylaws as amended or otherwise altered to date. Keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. See that all notices are duly given in accordance with the provisions of these bylaws or as required by I aw. Keep at the principal office of the corporation a membership book containing the name and address of each and any members, and, in the case where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased. Exhibit at all reasonable times to any director of the corporation, or to his or her agent or n attorney, on request therefor, the bylaws, the membership book, and the minutes of the proceedings of the directors of the corporation. In general, perform all duties incident to the office of secretary and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 9. DUTIES OF TREASURER Subject to the provisions of these bylaws relating to the "Execution of Instruments, Deposits, and Funds," the treasurer shall: Be responsible for all funds and securities of the corporation and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the board of directors. Keep and maintain adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses. Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefor. Render to the president and directors, whenever requested, an account of any or all of his or her transactions as treasurer and of the financial condition of the corporation. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. In general, perform all duties incident to the office of treasurer and such other duties as may be required by law, by the articles of incorporation of the corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 10. COMPENSATION The salaries of the officers, if any, shall be fixed from time to time by resolution of the board of directors, and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a director of the corporation. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services actually rendered the corporation which relate to the performance of the religious purposes of this corporation. All officer salaries shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 9 of these bylaws. ARTICLE 5 COMMITTEES J73 I 111 Div, The board of directors may, by a majority vote of directors, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an executive committee and delegate to such committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to: (a) The approval of any action which, under taw or the provisions of these bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee which has the authority of the VA board. (c) The fixing of compensation of the directors for serving on the board or on any committee (d) The amendment or repeal of bylaws or the adoption of new bylaws. (e) The appointment of committees of the board or the members thereof. By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the board. The committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require. SECTION 2. OTHER COMMITI`—MS The corporation shall have such other committees as :relay from time to time be designated by resolution of the board of directors. Such other committees may consist of persons who are not also members vl i 111t vari. �iufl cSe additional committees sla__ ' act in an adv.sory ra pacity only to the board and shall be clearly titled as "advisory" committees. SECTION 3. MEETINGS AND ACTION OF COMMITTEES Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these bylaws concerning meetings of the board of directors, with such changes in the context of such bylaw provisions as are necessary to substitute the committee and its members for the board of directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the board of directors or by the committee. The time for special meetings of committees may also be fixed by the board of directors. The board of directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these bylaws. ARTICLE 6 EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS SECTION 1. EXECUTION OF INSTRUMENTS The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. SECTION 2. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the treasurer and countersigned by the president of the corporation. SECTION 3. DEPOSITS All fiends of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select. SECTION 4. GIFTS The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the religious purposes of this corporation. ARTICLE 7 CORPORATE RECORDS, REPORTS, AND SEAL SECTION 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the state of California: (a) Minutes of all meetings of directors, committees of the board, and, if this corporation has members, of all meetings of members, indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof; (b) Adequate and correct books and records of account, including accounts of Its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains, and losses; (c) A record of its members, if any, indicating their names and addresses and, if applicable, the class of membership held by each member and the termination date of any membership; (d) A copy of the corporation's articles of incorporation and bylaws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times during office hours. SECTION 2. CORPORATE SEAL The board of directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument. SECTION 3. DIRECTORS' INSPECTION RIGHTS Every director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and to inspect the physical properties of the corporation. SECTION 4. MEMBERS' INSPECTION RIGHTS If this corporation has any members, then each and every member shall have the following inspection rights, for a purpose reasonably related to such person's interest as a member: (a) To inspect the record of all members' names, addresses, and voting rights, at reasonable times, upon five (5) business days' prior written demand on the corporation, which demand shall state the purpose for which the inspection rights are requested. (b) To inspect at any reasonable time the books, records, or minutes of proceedings of the members or of the board or committees of the board, upon written demand on the corporation by the member, for a purpose reasonably related to such person's interests as a member. ARTICLE 8 FISCAL YEAR SECTION 1. FISCAL YEAR OF THE CORPORATION The fiscal year of the corporation shall begin on the January and end on the December in each I year. ARTICLE 9 CONFLICT OF INTEREST AND COMPENSATION APPROVAL POLICIES SECTION 1. PURPOSE OF CONFLICT OF INTEREST POLICY The purpose of this conflict of interest policy is to protect this tax - exempt corporation's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the corporation or any "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations and which might result in a possible "excess benefit transaction" as defined in Section 4958(c)(1)(A) of the Internal Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. SECTION 2. DEFINMI ONS (a) Interested Person. Any director, principal officer, member of a committee with governing board delegated powers, or any other person who is a "disqualified person" as defined in Section 4958(1-}(1) of the internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations, who has a direct or indirect financial interest, as defined below, is an interested person. (b) Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (1) an ownership or investment interest in any entity with which the corporation has a transaction or arrangement, (2) a compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement, or (3) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. Under Section 3, paragraph b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists. SECTION 3. CONFLICT OF INTEREST AVOIDANCE PRODEDURES (a) Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. (b) Determining Whether a Conflict of Interest .Exists. After disclosure of the financial interest and all material facts, and after any discussion with the 10 interested person, he /she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. (c) Procedures for Addressing the Conflict of Interest. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he /she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether the corporation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict 0f- interest the governing � hall E,.,.�. `igboaru or Ciiiiiiifittce Sttcltt determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. (d) Violations of the Conflicts of Interest Policy. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. SECTION 4. RECORDS OF BOARD AND BOARD COMMITTEE PROCEEDINGS The minutes of meetings of the governing board and all committees with board delegated powers shall contain: (a) The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. SECTION 5. COMPENSATION APPROVAL POLICIES A voting member of the governing board who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. I A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation, either individually or collectively, is prohibited from providing information to any committee regarding compensation. When approving compensation for directors, officers and employees, contractors, and any other compensation contract or arrangement, in addition to complying with the conflict of interest requirements and policies contained in the preceding and following sections of this article as well as the preceding paragraphs of this section of this article, the board or a duly constituted compensation committee of the board shall also comply with the following additional requirements and pr oced�lres: (a) the terms of compensation shall be approved by the board or compensation committee prior ,o one n st paj'ment or compensation, (b) all members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in IRS Regulation Section 53.4958- 6(c)(iii), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations): I . is not the person who is the subject of compensation arrangement, or a family member of such person; 2. is not in an employment relationship subject to the direction or control of the person who is the subject of compensation arrangement; 3. does not receive compensation or other payments subject to approval by the person who is the subject of compensation arrangement; 4. has no material financial interest affected by the compensation arrangement, and 5. does not approve a transaction providing economic benefits to the person who is the subject of the compensation arrangement, who in turn has approved or will approve a transaction providing benefits to the board or committee member. (c) the board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: I. compensation levels paid by similarly situated organizations, both taxable and tax - exempt, for functionally comparable positions. "Similarly situated" organizations are those of a similar size and purpose and with similar resources 2. the availability of similar services in the geographic area of this organization 3. current compensation surveys compiled by independent firms 4. actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. As allowed by IRS Regulation 4958 -6, if this organization has average annual gross receipts (including contributions) for its three prior tax years of less than $1 million, the board or compensation committee will have obtained and relied upon appropriate data as to comparability if it obtains and relies upon data on compensation paid by three comparable 12 organizations in the same or similar communities for similar services. (d) the terms of compensation and the basis for approving them shalt be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: 1. the terms of the compensation arrangement and the date it was approved 2. the members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member 3. the comparability data obtained and relied upon and how the data was obtained SECTION 6. PERIODIC REVIEWS To ensure the corporation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax- exempt status, periodic reviews shall be conducted. The periodic reviews shall; at a minimum, include the following subjects: (a) `rv'hether compensation arrangements an d 3eretfiiS are reasonable, based on Con'ipctcixc survey information, and the result of arm's - length bargaining. When conducting the periodic reviews as provided for in Section 7, the corporation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted. ARTICLE 10 AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of bylaws of religious nonprofit corporations, these bylaws, or any of them, may be altered, amended, or repealed and new bylaws adopted as follows: (a) By approval of the members, if any, of this corporation. ARTICLE 11 AMENDMENT OF ARTICLES SECTION 1. CERTAIN AMENDMENTS This corporation shall may amend its articles of incorporation to alter any statement which appears in the original articles of incorporation of the names and addresses of the first directors of this corporation if deem necessary. The President will determine whether it is necessary to amend any articles of incorporation. ARTICLE 12 PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS No member, director, officer, employee, or other person connected with this corporation, or any private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the corporation, provided, however, that this provision shall not prevent payment to any such person of reasonable compensation for services performed for the corporation in 13 effecting any of its religious purposes, provided that such compensation is otherwise permitted by these bylaws and is fixed by resolution of the board of directors; and no such person or persons shall be entitled to share in the distribution of, and shall not receive, any of the corporate assets on dissolution of the corporation. All members, if any, of the corporation shall be deemed to have expressly consented and agreed that on such dissolution or winding up of the affairs of the corporation, whether voluntarily or involuntarily, the assets of the corporation, after all debts have been satisfied, shall be distributed as required by the articles of incorporation of this corporation and not otherwise. Membership Provisions of MAPS 4 College A California Religious Corporation ARTICLE 43 MEMBERS The corporation shall have only one class of members. No member shall hold more than one membership in the corporation. Except as expressly provided in or authorized by the articles of incorporation or bylaws of this corporation, all memberships shall have the same rights, privileges, restrictions, and conditions. SECTION 2. QUALIFICATIONS OF MEMBERS The qualifications for membership in this corporation are as follows: Members shalt understand and adhere to the MAPS 4 Colleges' mission, vision, and goals. Members shall fill out a written application, sign the membership agreement, pay annual dues, and accept the board of directors' decisions. The board shall determine the membership dues. More qualifications, structure, and details will be decided by the board. SECTION 3. ADMISSION OF MEMBERS Applicants shall be admitted to membership as long as they adhere to the member qualifications. SECTION 4. FEES, DUES, AND ASSESSMENTS (a) The following fee shall be charged for making application for membership in the corporation. The board will decide the fee. (b) The annual dues payable to the corporation by members shall be determined by the board of directors. SECTION 5. NUMBER OF MEMBERS There is no limit on the number of members the corporation may admit. SECTION 6. MEMBERSHIP BOOK The corporation shall keep a membership book containing the name and address of each member. Termination of the membership of any member shall be recorded in the book, together with the date of termination of such membership. Such book shall be kept at the corporation's principal 14 office and shall be available for inspection by any director or member of the corporation during regular business hours. The record of names and addresses of the members of this corporation shall constitute the membership list of this corporation and shall not be used, in whole or part, by any person for any purpose not reasonably related to a member's interest as a member. SECTION 7. NONLIABILITY OF MEMBERS A member of this corporation is not, as such, personally liable for the debts, liabilities, or obligations of the corporation. SECTION 8. NONTRANSFERABILTTY OF MEMBERSHIPS No member may transfer a membership or any right arising therefrom. All rights of membership cease upon the member's death. SECTION 9. TERMINATION OF MEMBERSHIP (a) Grounds for Termination. The membership of a member shall terminate upon the occurrence of any of the following events: (1) Upon his or her notice of such termination delivered to the president or secretary of the corporation personally or by mail, such membership to terminate upon the date of delivery of the notice or date of deposit in the mail. (2) Upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. (3) If this corporation has provided for the payment of dues by members, upon a failure to renew his or her membership by paying dues on or before their due date, such termination to be effective thirty (30) days after a written notification of delinquency is given personally or mailed to such member by the secretary of the corporation. A member may avoid such termination by paying the amount of delinquent dues within a thirty (30) day period following the member's receipt of the written notification of delinquency. (b) Procedure for Expulsion. Following the determination that a member should be expelled under subparagraph (a)(2) of this section, the following procedure shall be implemented: (1) A notice shall be sent by mail to the last address of the member as shown on the corporation's records, setting forth the expulsion and the reasons therefor. (2) The member being expelled shall be given an opportunity to be heard, either orally or in writing, at a hearing to be held not less than ten (10) days before the effective date of the proposed expulsion. (3) Following the hearing, the board of directors shall decide whether or not the member should in fact be expelled, suspended, or sanctioned in some other way. The decision of the board shall be final. (4) If this corporation has provided for the payment of dues by members, any person expelled from the corporation shall receive a refund of dues already paid. The refund shall be prorated to return only the unaccrued balance remaining for the period of the dues payment. SECTION 10. RIGHTS ON TERMINATION OF MEMBERSHIP 15 All rights ofa member io the corporation nbal\ cease on termination of membership as heroin provided. ARTICLE 14 MEETINGS OFMEBI0ER8 SECTION 1. PLACE OF MD0EIOING8 Meetings of members shall bu held at the principal office of the corporation orut such other place or places within or without the state of California as may be designated from time to time by resolution of the board ofdirectors. SECTION 2. ANNUAL AND OTHER REGULAR MFEITNG0 The members shall meet annually on the beginning of the fiaca yeur. No time has yet tobe determine. The board and staff will determine the exact date and time. if the day ' fisedfor the annual meeting orother regular - oometiogs falls ooalegal hu!'' ,xucb meeting ubmJ} be held at the same hour and place on the next business day. SECTION 3' SPECIAL M000MGS OF MEMBERS (u) Persons Who May Call Special Meetings of Members. Special meetings ofthe members shall be called by the board of directors, the chairperson of the board, or the president of the corporation. In addition, special meetings ofthe noccubera for any lawful purpose may be called by five percent (5Y6) or more of the o`crnbem. SECTION 4. NOTICE OF MEETINGS (a) Time of Notice. Whenever members are required orpermitted to take action at urooetiug, u written notice of the meeting shall h e given h ytb eacorctaryn f the corporation not l ��o than ten (10) nor more than ninety (90) days before the date of the meeting, (b) Manner of Giving Notice. Notiuc ofamembers' meeting or any report shall be given either personally or by mail or other nueauu ofw�tteuoonuouooioudoo, addressed to the member at the address of such 'member appearing on the books of the corporation or given by the member to the corporation for the purpose ofnotice. (o) Contents of Notice. Notice nfo membership meeting shall state the place, date, and time of the meeting and (l)in the case ofo special meeting, the general nature of the business tobe transacted, and no other business may be \zuomuctod, or (2) in the case ofo regular meeting, 1booc matters which the board, at the time notice i:given, intends to present for action by the nueozbcru. Subject To any provision to the contrary contained in these bylaws, however, any proper matter may be presented at a regular meeting for such action. The notice of any meeting of members at which directors are to be elected shall include the names of all those who are nominees at the time notice is given tnmembers. (d) Notice of Meetings Called by Members. Ifu special meeting iy called 6v members usauthorized by these bylaws, the request for the meeting shall he mohooi1ted in writing, specifying the general nature of the business proposed to be transacted and shall be delivered personally or sent by mail or by unoui| to the chairperson uf the board, president, vice president, or secretary of the corporation. The officer receiving the request shall promptly oaomenotice 1obc given to the rucouhero eoddod to vote that u meeting will bo held, stating the date of the meeting. (e) If action is proposed t be taken or is taken with respect to the following proposals, such uuduo nbul} be invalid unless uouninuoou}y 16 approved by those entitled to vote or unless the general nature of the proposal is stated in the notice of meeting or in any written waiver of notice: SECTION 5. QUORUM FOR MEETINGS A quorum shall consist of a majority of the members. SECTION 6. MAJORITY ACTION AS MEMBERSHIP ACTION Every act or decision done or made by a majority of the voting power present in person or by proxy at a duly held meeting at which a quorum is present is the act of the members, unless the law, the articles of incorporation of this corporation, or these bylaws require a greater number. SECTION 7. CONDUCT OF MEETINGS Meetings of members shall be presided over by the chairperson of the board or, if there is no chairperson, by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of all of these persons, by a chairperson chosen by a majority of the voting members resent in � � p person or by proxy, The secretary of the corporation sliaii act as secretary of all meetings of members, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting. SECTION 8. ACTION BY WRITTEN BALLOT WITHOUT A MEETING Any action which may be taken at any regular or special meeting of members may be taken without a meeting if the corporation distributes a written ballot to each member entitled to vote on the matter. The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval of each proposal, provide that where the person solicited specifies a choice with respect to any such proposal the vote shall be cast in accordance therewith, and provide a reasonable time within which to return the ballot to the corporation. Ballots shall be mailed or delivered in the manner required for giving notice of meetings specified in Section 4 (b) of this article. All written ballots shall also indicate the number of responses needed to meet the quorum requirement and, except for ballots soliciting votes for the election of directors, shall state the percentage of approvals necessary to pass the measure submitted. The ballots must specify the time by which they must be received by the corporation in order to be counted. Approval of action by written ballot shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes that would be required to approve the action at a meeting at. which the total number of votes cast was the same as the number of votes cast by ballot. Directors may be elected by written ballot. Such ballots for the election of directors shall list the persons nominated at the time the ballots are mailed or delivered. if any such ballots are marked "withhold" or otherwise marked in a manner indicating that the authority to vote for the election of directors is withheld, they shall not be counted as votes either for or against the election of a director. A written ballot may not be revoked after its receipt by the corporation or its deposit in the mail, whichever occurs first. SECTION 11. ACTION BY UNANIMOUS WRPTTEN CONSENT WITHOUT MEETING Except as otherwise provided in these bylaws, any action required or permitted to be taken by the members may be taken without a meeting, if all members shall individually or collectively consent 17 in writing to the action. The written consent or consents shall be filed with the minutes of the proceedings of the members. The action by written consent shall have the same force and effect as the unanimous vote of the members. WRrITEN CONSENT OF DIRECTORS ADOPTING BYLAWS We, the undersigned, are all of the persons named as the initial directors in the articles of incorporation of MAPS 4 College, a California nonprofit corporation, and, pursuant to the authority granted to the directors by these bylaws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing bylaws, as the bylaws of this corporation. Dated: 9 M Dr. George Taylor, Director Jesse Lee, Director Sarai Koo, Director CERTrRCAM This is to certify that the foregoing is a true and correct copy of the bylaws of the corporation named in the title thereto and that such bylaws were duly adopted by the board of directors of said corporation on the date set forth below. Dated: Dr. George Taylor, Secretary r r 18 Baldwin Park CDBG Grant - MAPS 4 College .I F-- 0 k' 4-tate of L`3afifornia Secretary of State A �K k& 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. - - - - - - - - - - - - - - - V, IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of MW In s... DEBRA BOWEN Secretary of State Sec /State Form CE-107 (REV 112007) OSP06 997,34 Baldwin Park CDBG Grant - MAPS 4 College Of lA Financial Statements Tncludedl - Statements are not audited. Explanation included Most Recent Audited Financial Statement MAPS 4 College ( "MAPS ") ran as a sole proprietorship in 2006. MAPS officially became incorporated as a nonprofit corporation on June 25, 2008 and became a 501(c)(3) nonprofit organization December of 2008. Since MAPS 4 College is still considered a new organization, financial statements have not been audited. Attached is the 2010 income and expense statement from January to December 24, 2010. Included are the 2010 budget and financial statements up to 12/24/10. This statement will need to be adjusted for the annual year. MAPS hopes the financial statements will suffice. MAPS 4 College Statement of Financial Income and Expense (retrieved 10/1312010) TOTAL Ordinary Income /Expense Income -� Contributions of benefits received) Corporate Contributions 750.00 Individ, Business Contributionsreceived) 14,690.00 Total Contributions 15,440.00 Other Types of Income Book Purchases (ACT Test Book) 390.00 Fundraising 30.00 Miscellaneous Revenue 23.00 Income from Credit Card Company 81.06 Other Types of Income 4.05 Total Other Types of Income 528.11 Program Income (Program service fees, member dues and assessments) ACT Test Prep ACT Test Prep - Regular 7,270.00 ACT Test Prep - Other 300.00 Total ACT Test Prep 7,570.00 ASA Service. 47.00 Class Fees Critical Reading 101 963.00 Individual Tutoring 1,480.00 Tuition Discount - - 383.00 Writing 101 753.00 Writing 200 1,443.00 Total Class Fees (Participant fees, admissions, royalties, tuition, registration fees, and o 4,303.00 Counseling Group College Counseling Individual Counseling Group Counseling Module Total Group College Counseling MAPS Summer Program Total MAPS Program Income (Program service fees, member dues and assessments) - Other Total Program Income 455.00 4.200.00 4,655.00 2,850.00 2,850.00 - 175.00 35,171,11 Indirect Public Support agencies Donated Use of Facility 14,100.00 Donated 35-acre Ranch 9,000.00 Inkind Volunteer Services 40,000.00 Total Indirect Ptiblic,Support fundraising agencies - :United Way, CFC, etc.) 63,100,00` Total Income 98,271.11` Expense Benefits paid to or for members Officers and directors salaries 12,500.00 Payroll Expenses (Payroll expenses) 2,671.61 Total Benefits paid to orfor members 15,171.61 Business Expenses (Expenses of creating and maintaining the organization's business entity) Service Charges - credit card fee 33.18 Total Business Expenses (Expenses of creating and maintaining the organization's business 33.18 Contract Service. (Fee. for outsitic Services) Accounting Fees (Outside (non-employee) accounting, audit, bookkeeping, tax prep, pa) 585.00 Teacher - Contractor 4,740.00 Contract Services (Fees for outside services) - Other 288.00 January through December 2009 Page 1 of 2 MAPS 4 College Statement of Financial Income and Expense (retrieved 1011312010) TOTAL Total Contract Services (Fees for outside services) 5,613.00 Credit Card Finance Charge 205.55 Operations operations) 14,100.00 Books, Subscriptions, Reference 5,720.25 Admin Supplies 10422 Business Licenses and Fees 151.31 Donated Facilities 0.00 Equip Rental and Maintenance 217,18 Rent, Parking, Utilities 250.00 Total Credit Card, Facilities and Equipment 6,648.51 Other Types of Expenses Insurance Insurance - Auto 785.18 Insurance - D and O 1,28225 Insurance - General Liability 973.43 Total Insurance 3,040.86 Marketing Expense 4,862.96 IN'le pership Organization Dues 180.0 Total Other Types of Expenses (Expenses listed on line 43 of Form 990) 5,042.95 Postage, Mailing Service (Postage, parcel delivery, local courier, trucking, freight, outsid Supplies (Supplies, materials, food and beverages, plaques, medicines) Awards, non -cash prizes Food Supplies Gift card Office Supplies Program Supplies Recreational Supplies Stipend (Stipend for volunteers Supplies (Supplies, materials, food and beverages, plaques, medicines) - Other Total Supplies (Supp; ) Telephone, Telecommunications (Telephone equipment and service, telegraph, internet c Travel and Meetings (Expenses related to travel, meetings, conferences) Conference, Convention, Meeting (Conducting, or sending staff to, program - related in Travel -Airline Travel - Gas (Hotels, airfares, local transportation, car rentals, taxis, per diems, meals) Travel - Hotel Total Travel and Meetings (Expenses related to travel, meetings, conferences) Purchase ASAP program Total Expense 132.00 31,47 958.14 125,00 404.13 987.26 998.42 925.00 1,001.61 5,563.03 541.86 2,044.38 1,010.20 212.80 337.21 4,146.45 499.00 45,756.60 Indirect Public Support agencies Donated Use of Facility 14,100.00 Donated 35-acre Ranch 9,000.00 Inkind Volunteer Services 40,000.00 Total Indirect Public Support fundraising agencies Total Expense 108,858.60 Net Income -10,58749 " MAPS had $16,334.06 net income from 2008. Actual net income. $ 5,746.13 January through December 2009 Page 2 of 2 12/24/10 MAPS 4 College Accrual Basis Statement of Financial Income and Expense lege - Statement of Financial Position (January - December 24, 20Jan 1 - Dec.24, 10 Income Fundraising 140.57 Grants and Foundation 9,050.00 Federal Subgrant Contracts 33,990.24 Individ, Business Contributions 16,375.00 Program Income 9,708.00 Paypal donation 220.00 $ 69,483.81 Income: Total $ 69,483.81: In Kind Donations Volunteer Services + professional services 130,585.72 Donated Food and Items 2,405.34 Donated Use of Facility 58,000.00 Total. 91000' In Kind Donations _ - -- $ 190,991.06 Net income (including In -kind) $260,474.87 Expense * Payroll (0.185 out of 1 FTE) 7,420.79 Payroll Expenses (Payroll expenses +benefits) 1,629.22 Accounting Fees 1,250.00 Contract Services 8,003.00 Supplies (program, office, food, awards, stipend) 20,808.90 Telephone 1,049.39 Postage, Mailing Service 301.20 Printing and Copying 261.77 Books, Subscriptions, Reference (Books, subscriptions 14,074.26 Facilities /Equipment (license, office, storage, and other 4,808.06 Travel and Meetings (meeting, hotel, airline, gas, food) 6,173.61 Insurance 1,878.09 Other Expense (Membership Dues, Staff Development) 2,823.89 Marketing Expense 1,195.00 55206.38 64,256.39 Total Expense $ 64,256.39: Volunteer Services + professional services 130,585.72 Donated Food and Items 2,405.34 Donated Use of Facility 58,000.00 $ 190,991.06 Total Expense $ 255,247.45 * Note - Executive Director donated .814 FfE Page 1 of 1 Baldwin Park CDBG Grant - MAPS 4 College Past and Present Accomplishments TommAl- m 1-tAwpall7ril k-,,ALENDAR YEARS 2009 AND 2010 W WW.MAPS4COLLEGE.ORG EMAIL: INFO @ MAPS4COLLEGE. ORG MAILING ADDRESS: 13357 SOUTH STREET #574 CERRITOS, CA 90703 PROGRAM ADDRESS: TERI G. MUSE FAMILY SERVICE CENTER 14305 MORGAN STREET, BALDWIN PARK, CA 917o6 NIAPS OVERVTEW MISSION 3 BRAND 3 VALUES 4 PROGRAM STRUCTURE 4 ADMINISTRATIVE CAPACITY BUILDING 4 PROGRAIVITS MOUNTAINTOP SUMMER CAMP SPICES _7 COLLEGE PREP MENTORING PROGRAM 8 Q I I UPPORTUNIT]LES INTERNSHIPS 11 ACT TEST PREPARATION 12 YEAR 2010 A. ADULT SCHOOL CONSULTATION 13 B. HIGH SCHOOL CONSULTATION 14-16 C. MIDDLE SCHOOL CONSULTATION 17 D. COMMUNITY -WIDE EVENTS 18 LOOKING FolU0,ARD GRATITUDE PAGE 19 2010 ACCOMPLISHMENTS IN BALDWIN PARK 10 FUTURE GOALS 21 WORKSHOPS FOR NEXT YEAR 22 THANK YOU PAGE 23 This report covers the activity of MAPS 4 College for the years 2oog and 2010. Its purpose is to provide the reader with an understanding of the work that is done by the largely volunteer and paid staff of the non- profit community -based organization. It covers the beginning of MAPS, its programs and services, and highlights students and staff who have contributed to its existence since it became a 501(c) 3 organization. ry -rry i MAPS 4 COLLEGE MAPS" MAPS provides comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and uve a life vithi cuaracter and excellence. Participants are exposed to didactic and experien- tial learning opportunities, including life coaching under the tutelage of professionally trained staff and peer groups. They participate in internship and community service programs, which enables them to apply their knowledge of specific content areas to real time workforce conditions. In addition, they receive leadership training that is designed to en- able them to be self- sustaining adults who are mak- ing a contribution to their community and to the larger society. R'`; �, l To help students and others succeed in school, col- lege and life. OIL-TR BRAND We work with participants holistically: we value the integration of cognitive knowledge and practi- cal experience; we teach participants how to be- come fully engaged in organizational development in a meaningful way. We help participants develop critical thinking skills. These skills will aid them in problem solving in the 21St century; we believe that if we "teach the person the `how to' knowledge ..." they will learn to live fulfilling lives. We embrace equity and help others to acquire cultural and so- cial capital to engage in meaningful relationships whether they are fellow students, parents, organi- zations, schools, cities, and /or other social /civic institutions. We believe: - Education is an important consid- eration in sustaining a free and open society; - Learning prepares the mind, body and spirit for leading an ethical and principled life of leadership and service; - College is different than high schoof and college -bound students need to be Drenared to enaaae in deep - learning strategies; v v - Education is continuous, 'Learning is contagious and the rewards of rigorous study are substantial and life enhancing; - Liberating students from their prior learning constraints, so that they can actively engage in shaping their own future, leave behind their past worries and concerns, and look forward towards what lies ahead. Our curriculum is holistic and developmental. Our programs and services target core interper- sonal issues students may face and helps them combat those issues whether they are low self - esteem, stress due to familial and /or school demands, issues of social accep- tance, developing friendships and relationships, use and abuse of drugs and alcohol, low grade point average, conflict resolution, and /or any other learning or interper- sonal/social issues that may be negatively affecting their success in school. In addition, the staff coun- sels and advises students about go- ing to college and /or the need to pursue practical workforce readi- ness skills. Program content and knowledge is delivered to students in a variety of ways including: - Formal classroom study (lecture and interactive) - Workshops and seminars - College career planning and development fairs - Attendance at educational conferences and leadership training programs w� a a;'ry 5 r` r r 7 .. i 1 ...} it..,, MAPS received a Compassion Capital Fund grant from TELACU in 2010 to assist in strengthening its internal capacity. The grant enabled MAPS to retain professional consultation in the following areas: Strategic Planning; Board Development; Financial Management; Branding /Web /Marketing; Program Development/ Community Engagement; Fund Development; and, Evaluation Systems. As of October 2010, MAPS staffs have received training from consultants in: Strategic Planning, Board Development, Finan- cial Management, and Branding /Web /Marketing. By the end of December, we anticipate having received training in Program Development, Community Engagement, Fund Development, and Evaluation of Systems. MAPS 4 College's locations: 2008 -2009 - Los Angeles 2009 -2010 - Fullerton, Downey, and Artesia * ** MAPS has officially moved to Baldwin Park * ** M FT APIOUNTAIN Top SUMMER, C M In August 2009, MAPS 4 College launched its first Summer Camp for high school students. In the two years this program has been in force, 58 first - generation college -going students have had the oppor- tunity to spend two and a half days in a natural moun- tain setting participating in an intense learning oppor- tunity about how to get into college and thrive in it. This camp provided students with a holistic approach to college preparation, which included direct discus- sions and interactions with college representatives, panel discussions aboui ciJiicge requirements by ad- missions counselors, a presentation by admissions staff from The Claremont Colleges, and a tour of the Clare - mont Colleges. Students had lunch with college admis- sions counselors, learned how to develop a college ad- missions essay, and evaluate college applications. A unique feature of the camp is that it teaches students how to prepare for college both academically and emo- tionally. Through direct instruction from college re- cruiters and admissions counselors, they learn how to be an active and engaged learner, understand the role of standardized testing in college admissions, and learn how to choose a college that is best suited for their achievement level, skills and interests. The camp is held annually in the month of August at the Lollard Ranch in Lytle Creek, CA. On August 16th -18th 2010, high school students in loth -12th grades were given the opportunity to partici- pate in MAPS' second annual, two and a half -day resi- dential college preparatory summer camp. This unique camp gave students insight into what professionals look for when they are evaluating student applications for college. Students also learned how to deal with problems that arise once they have been accepted into a college and are for the first time away from the fa- miliarity of home and friends. Between walks to the creek and picking blackberries from the camp's own blackberry patch, students participated in panel dis- cussions led by professional college representatives and admission officers to understand better how to get into the college of their choice. In addition to content information about the ad- missions process, the camp included plenty of time for social interaction, which included atten- dance and participation in an Indoor Go-Kart Race Tournament. Our College Representation session included topics such as: General Academic Preparation Importance of Extracurricular Activities Do's and Don'ts Regarding the Essay Finding your College Fit Case Study Examples Representing yourself in the College Process M Interview and interview During the college student panel, high school students received advice frnm their peers who were getting ready to begin college study and from current college students about: How to Balance your School and Personal Life How to Deal with Roommate Issues How to Deal with Becoming Independent Other activities included: Two College Tours Games College Representative Discussion Session Student Panel Indoor Kart Racing Prizes and Awards Various other activities Overall, the Mountain Top College Camp is a great opportunity for students to get an un- derstanding of how to gain admittance into the college of their choice with advice from college counse1 ors. to assist the.—.. in the ap- plication process. This video demonstrates the learning context -based environment of the (-.n I I ege camp: Go to wwww.youtube.com Type in "MAPS4College" SPICES PROGRAM MAPS partners with schools, agencies, organiza- tions, and communities to help build healthy rela- tionship skills. Using evidence- based, culture - specific curriculum, MAPS provides relationship and marriage programs for youth and adults. The program is divided into the following modules: Academics, Social /Emotion Adjustment, Personal Development and Life Sustaining Strategies. Youth Program: Research -based curriculum helps teens to under- stand various challenges that arise in early rela- tionships. Youth learn effective ways to communi- cate, how positive relationships develop, how to spot destructive patterns, how to deal with emo- tions, and other essential healthy interpersonal "kills_ Topics Include: maturity, peer pressure, attrac- tions and infatuation, building blocks for positive relationships assessing relationship health, realis- tic concept of love and breaking up, date violence prevention, assertiveness skills, communication/ conflict skills, identity and future orientation, pregnancy prevention, identifying values. Couples and Married Couples: MAPS teaches family- oriented skills for families, couples, married couples, and di- vorced individuals. The program is used for prevention and intervention in areas, such as domestic violence, drug, alcohol, and child abuse, divorce prevention, healthy marriages and families, child development, and much more. Topics include: communication, problem - solving, personal /couple values and goals, time management, and intimacy. Community -wide Events Date: February 20, 2010 Title: Community Event Description: Presented four financial literacy and college readiness workshops at San Gabriel Val- ley's Youth Summit (SGV) Number of Students: More than 50 Location: San Gabriel Valley Date: March 16 -18, 2010 Title: District Meeting Description: Conducted Explore Interpretive Workshop at three LAUSD school sites (District 4, 6, and 8) to coun- selors and administrators T.T,,m.ber of Participants: 4o counselors and ad- ministrators Location: Los Angeles Date: March 24, 2010 Title: Community meeting Description: Participated in the DCFS community service meeting held at Unity Church Number of Participants: 15 adults Date: October 23, 2010 Title: Red Ribbon Week Event Description: MAPS and Bold Faith Ministry had April Hernandez - Castillo (actress from Freedom Writers) and Jose Castillo spoke during the Red Ribbon Week event at the City of Baldwin Park. Number of Students: Community Location: Baldwin Park, CA Date: April 10, 2010 Title: Spring to College Description: Conducted the inaugural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to Col- lege" introduced several speakers including: Sena- tor Gloria Romero, Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Fi- nance You Child's College Education," "Why go to college," and "Who's going to college." Number of Participants: 250 Parents and Students Location: Baldwin Park Date: April 24, 2010 Title: Adelante Mujer Latina Conference Description: Presented a college readiness work - shop at the 16th Annual Adelante Mujer Latina Conference to inspire young Latinas. Number of Participants: 45 parents & students Date: July 8, 2010 Title: Baldwin Park Concert Description: MAPS had a table and presented ma- terials and programs to the community Number of Participants: city -wide Location: Baldwin Park Date: July 15, 2010 — July 19, 2010 Title: Day -One Pasadena Description: Presented a workshop in Pasadena in collaboration with Learning Work Charter School. The presentations were: 1. College Readiness -Steps You Need to Take, and 2. The 4 C's — Cultural Capital, Social Capital, Emotional Capital, and Human Capital - Getting Your Life on Track Number of Students: loo Students, 4 Adults Location: Pasadena A't.., iti ' i x e .z. B a z a_ . w' n Parry Outlined below are dates and events that tell the story of what has transpired to date in the program in Baldwin Park. We look forward to working collaboratively with other members of the City to en- gage addition students in the project. April lo, 2oio — Community Event, Baldwin Park, CA — 250 Parents and Students attended the in- augural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to College" introduced several speakers including: Senator Gloria Romero, Assembly- man Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Finance You Child's College Education," "Why go to college," and "Whose going to college." .tuly 8 - Baldwin Park concert event - MAPS had a table set u and presented materials and pro- grams to the community by MAPS. September 17, 2010 to Present— MAPS and Bold Faith Ministry hosted April Hernandez - Castillo, actress from Freedom Writers, who spoke to high school students and their parents at the opening ceremonial event of the MAPS /Baldwin Park College Preparatory Mentoring Project. The MAPS /Baldwin Park College Preparatory Mentoring Project (MBP -CPMP) has met with the partici- pating high school female student on Tuesdays and Saturdays. They have received ACT test prepara- tion instruction as well as "How to write a winning essay" instructions. In addition, they received leadership training classes from MAPS staff and heard motivational presentations from local commu- nity leaders, such as Susan Reyes, Field Representative to State Senator -Dr. Ed Hernandez. Sept 18 and 25 - LoveU2: Relationship Smarts PLUS youth class August 16 -18, 2010— Six students from Baldwin Park were sponsored by Goodwill Industries to participated in a MAPS 4 College three -day Mountain Top College Summer Camp at Lytle Creek, CA October 16, 2010— MAPS and ACT, Inc. sponsored a trip to Pasadena City College for MAPS/ Baldwin Park College Preparatory Mentoring Project participants to view and view and become in- volved in the college fair. Baldwin Park students were able to visit information tables hosted by col- lege representatives from throughout the country. October 23, 2010— MAPS and Bold Faith Ministry had April Hernandez - Castillo (actress from Freedom Writers) and Jose Castillo speak during the Red Ribbon Week event at the City of Baldwin Park. November 13, 2010 —CPMP students attended the MESA college day at USC. They went on a col- lege tour, met with college admission officers, and attended various workshops. November to December, 2010— MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusi- astic about their participation and look forward to working with the new group of participants. Please continue to support MAPS 4 College! One student stated, "If I learned about this (MAPS /college process), I would have done better in school." Another student stated, "Can we create a scholarship program for students who can't afford to pay for college applications? Can we have every student create bank accounts and start a sav- ings program ?" MAPS 4 College and College Preparatory Mentoring Project Students have a lot of goals to ac- complish; however, we need your support. Please review our goals: 1. Educate parents about the college admissions process and build healthy family relation- ships. 2. Create a training program for high school counselors and college counselors regarding the college admissions process (this will be from the perspective of college admission officers and various colleges /universities). 3. Continue providing relationship /family well -being programs for students, couples, adults, and married couples. 4. Expand the leadership training program to assist students, teachers, administrators, par- ents, and civic leaders to become self -aware by understanding their own physiological re- sponses, change habits, build healthier relationships with people, regulate anger and make anger a friend, and much more. The program helps people take l00% of their own respon- sibility for their words /actions, internal thoughts and external events of their life. MAPS delves into the meaning of leadership by analyzing leader vs. managers, responsibilities and duties of leaders, and the purpose of leading /serving. 5. Develop a middle school -to- college pipeline curriculum which is tailored for BPUSD stu- dents. 6. Expand the CPMP project to serve another cohort of female students and open the project to include male students. 7. Create a financial literacy program, which includes the financial aid process and budgeting. 8. Provide college and workforce workshops. N.1 eX a_ IS MAPS believes students, parents, and educators need to understand the college admissions process. MAPS hopes Baldwin Park will embrace the organization's desire to educate, empower, and enlighten community members about college and workforce training. MAPS received a small grant from YNOT Foundation and will provide the following workshops to the Korean American population. MAPS desires to present these workshops in Baldwin Park, but we need your support. 1. The 5 C's: MAPS 4 College's Signature Presentation (3 hours) What does it take to become ready for college and life? What does it take to move forward, get a successful job, and live a good life? MAPS' signature workshop presentation has changed many lives through this presentation. We want to help you, both parents and students, get up and move forward. In this workshop we will talk about finances, goals, capital, networking and much more! Strategies for maximizing your potential during and after college will be discussed. Our goal is to empower you to move forward and take active and meaningful steps for your life. 2. College Readiness! Find Your College Latch and Exam (3 hours) Avoid paying thousands of dol- iarS t0 test prep agcaaVlcS! We will give yoU ail of Laic information raccdcd ivr ytiU tf) Save aaaortey! VV IL i only 2c�i- 30% of students in America with an undergraduate degree, students need to learn what it takes to be college ready. It is not just grades and test scores. It's much more! We will provide step -by -step guidelines on how to get ready for college. In addition, while students get prepared for the college applications, many students apply to colleges without doing a thorough research. We will teach to utilize a variety of free websites to find your col- lege match and to find free to low cost test prep study guides. Discussion about SAT and ACT exams regarding time frame and score breakdown will be discussed. At the end of the workshop, students and parents will re- ceive a MAPS college readiness packet. 3. The HOW -TO and Q and A Seminar (3 hours) Many parents and students are curious about "how - tos." MAPS will provide a 3 hour format that addresses many frequently asked questions parents and students have about school, college, and life. In addition, students and parents can ask MAPS staff any question related college and workforce. Rather than spending hundreds and thousands of dollars to get advice, get it from a col- lege application reader, ACT, Inc. Ambassador, life coach, and international speaker on college admissions. 4. Case Study: Be an admission officer for a selective university. (3 hours) Did you ever wonder how dean of admissions and admission officers select students for their college? Be an admission officer for a day and learn how to critique college applications using the Common Application. You will leave this seminar understanding how admission officers view applications and improve your own college application. Discuss the pros and cons of having a well- rounded background, learn to look beyond just school and college, and learn to develop a strong personal foundation. 5. Case Study: Be an admission officer for a most selective university. (3 hours) Want to go to an IVY league? Do you think a high GPA and test score will get you admitted to a most selective institution? NO! This workshop will help students and families understand who actually gets in. Many parents believe GPA and test scores are the deciding factor; however, through MAPS workshops, they will understand that the process is deeper than just numbers. Applying to very and most selective institutions can be daunting because you are trying to learn the system. Evaluate PAST college applications from students whose applications were ad- mitted, waitlisted, or denied at one of the most prestigious institutions. Learn "what it takes" to get admitted. Become aware of IVY league versus other institutions and the effects of striving for only the top. Learn about vision casting: reality versus dream. AT T IN K Y U P (J R S U P P 0 R I N G MAPS 4 COLLEGE! thlrough Baldwip. Park F T unived SchoolLE)istrict Express-A-Print I F WE 16 KPCA MEL T UNE CA VALLEY AmEast Corporation I I Ni 1A % I I D&S Bakery -� �7-- i -3,RADEX, OfficeWax E 16 -� �7-- . -All-, N ng lhm COILLEGE PREP MENTORING In 2010, MAPS 4 College received a two -year community action grant Lrom AAU`d'd (American Association of University Women) to work in collaboration with the City of Bald- win Park and Baldwin Park Unified Schools DiSL ict to work wit], female students from attend Baldwin Park High School and Sierra Vista High School. Cohort is Eight female high school students from Baldwin Park High School and Sierra Vista High School have become part of a year long pro- ject where they will receive college preparatory training and mentoring. Cohort 2: Recruiting process for this cohort group has begun. This initiative is led by Cohort 1 group as part of their leadership training. The project goals are to: - Increase the target group's college entrance exam scores on the official ACT test to the ACT's College Readi- ness benchmark requirement; - Expose students to an integrated approach to learning math, science, English, and reading; - Introduce young females to college majors and career opportunities in science, math, and technology fields; Other Goals: 11 11 S,a + • +r Provid 11-11911 Scuooi L 'Acn s vvui iriiviui ci+ L,kn and knowledge about college admission requirements- -Serve as alistening post to high school students who find it difficult to adjust to the pressures of determining life after high school; -Help students set goals for themselves that will enable them to prepare for college and the workforce; -Offer mentoring and coaching of college bound students so that their transition from the familiarity of the home environment to the unfamiliarity of college is plausible; and, - Collaborate with local organizations, churches, and other pro grams that will encourage youth to find their purpose. Anticipated Outcomes: As a result of this intervention, the participants will utilize the information they learned and teach younger female students the same material. The program is created to have a positive incre- mental effect among the Baldwin Park teenage female popula- tion. April Susan Reyes, Field Repre- Hernandez - Castillo sentative for State Sena- tor Dr. Ed Hernandez The program began on September 17, 2010, with a formal open- ing presided over by Ms. Sarai Koo, CEO of MAPS 4 College. The keynote speaker for the evening was April Hernandez- Castillo, actress and comedian, whose theme for the evening was "overcoming barriers to achieving your goal in life." After the formal presentations, the families enjoyed dinner held at the Baldwin Park Teri G. Muse Family Service Center. Present for the opening meeting were parents of the stu- den.t.s, as Well as !AT;Iliam Baca representing Former State Senator (Gloria Romero, school .M, I officials, Dr. Luis Cruz, principal of Baldwin High School, Hugo Tzec, School Board Mem- ber, Ms. Cynthia Cuevas, Assistant Superinten- dent of BPUSD, and Alejandra Avila, Baldwin Park City Clerk, . Since September 2010, students have taken eight ACT preparation classes, six leadership training courses, up to five ACT practice exams, and par- ticipated in college fairs at USC and Pasadena City College where they were able to talk with several college representatives. At present, the student scores on the ACT have increased from one point to six points. April Guzman, Gabriela Centeno, and Susan Reyes CPMP Cohort 1 Students and Instructor April Hernandez-Castillo, Sarai Koo, and Jose Castillo Pasadena College fair on Saturday, October 16, 2010 CPMP Cohort 1 students at USC on Saturday, November 13, 2010 NTERN tHI PS Part of MAPS' training programs consist of providing opportunities for students and adults to participate in internships so they gain actual work experience that will prepare them for the workforce. Through service oriented- liiternship op- portunities, workforce readiness training and development, life - coaching, and vol- unteer service high school students, col- lege students and adults are provided a uni( ue opportunity to develop their career ori- a at •'lig a Ct_ , organizing meetings, rtei- enLeu Llents, including websiLe ueSigii, wriL LI11 ii i i viewing others for internship possibilities and making a contribution to their commu- nity and to the larger society. Interns have come from numerous sources: California State University, Fullerton (CSUF); University of California, Irvine; Goodwill Industries; high schools throughout California, University of California, Los Angeles, and much more. Interns have been helpful and successful in creating web content, developing a busi- ness outline, overseeing a high school program, finding innovative strategies to out- reach to students and creating flyers. For example, a CSUF student worked in conjunc- tion with a financial consultant to assist in setting up our computerized financial sys- tem. Another CSUF student who is interested in pursuing a career in Higher Education administration works with the SPICES Coordinator and the MAPS CEO to maintain the organization's managerial and outreach accountability systems. A UCI student oversees the program administration for a two -year grant project. In April 2010, the CSUF interns assisted in the planning and organizing of an outdoor program in Baldwin Park, CA. Objectives of the event included introducing the com- munity to MAPS 4 College and learning what it will take to increase the college going rate for high school students from the Baldwin Park community. This was a seminal event, which resulted in the City of Baldwin Park, the Baldwin Park Unified School Board, and MAPS 4 College coming together to participate as joint partners in this ini- tiative. The program "Spring to College" featured prominent members of the commu- nity, the City as well as the State Government, including keynote speakers: Senator Gloria Romero and Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and much more. Thus, through internships and volunteer services, participants are pro- vided an opportunity to further develop their individualized workforce readiness skills. D ES", I REPARNrl"TION, As a way of improving ACT test scores, MAPS provides ACT test preparation classes. All stu- dents were instructed and taught ACT test taking strategies by teacher and coach, Jawad Ali. The goals and objectives of this are to prepare students to take the ACT test and achieve a score of at least 21 and above and to help students improve their reading, writing and critical think- ing skills, all of which are tested on the ACT examination. Ift Adult School Consultation Dates: On- going; Jan — July Title: College and Career Readiness Counseling Description: MAPS created a new school -wide op- erational plan that is focused on college and career readiness. Number of Students: All Adult Student School - wide LncaLlull. Dovvriey 11 aic. rcuivaiy iv-ii, 2010 Title: Financial Literacy workshops Description: Presented four Financial Literacy workshops at Cypress College during "Student Success Week" Number of Students: 10 -15 Location: Cypress College Date: April 2, 2010 Title: Building Adult Relationship Skills Description: Presented an adult relationship skills class at Downey Adult School Number of Students: 8 Location: Downey Adult School Date: April 26, 2010 Title: College and Career Readiness Certificate Description: MAPS launched its first National Ca- reer Readiness Certificate program in LA County to measure job readiness skills for unemployed, uneducated, and economically disadvantaged adults. Courses included Business Writing and grammar (5 week), reading (5 week), basic math I and II (10 week), and career and college pathways (7 week). Students participated in 10 -week healthy relationship skills course using Pick -A- Partner, Couple -hood, and Ultimate curriculum. Number of Students: 25 adults Location: LA County Dates: On- going, June -July Title: Adult School Consultation Description: MAPS is collaborating with Downey Adult School to provide a workforce readiness curriculum to be implemented in April. Courses: Business Writing and Grammar 4 the Workforce, Mathematics 4 the Workforce, Career and College PathlIA7ayC� and PpIntinnshin Skills. Number of Students: 25 Location: Downey Adult School Date: September 15, 2010 Title: Tour, Cypress College Description: MAPS took six adult students on a tour of the Cypress College campus Number of students: 6 Location: Cypress College Date: September 15, 2010 Title: Workshop, Cypress College Description: MAPS CEO conducted two presenta- tions Number of Students: 10 Location: Cypress College Dates: September — October 2010 Title: GED /Career Prep /Internship Program Description: MAPS partnered with Downey Adult School to offer a GED /Career Prep /Internship Training Program Number of Students: 12 CYPIT" OMW High School Consultation Date: May 1, 2009 Title: College Test Prep Description: MAPS began the ACT Test Preparation classes. MAPS students showed marked improvement in their ACT scores. All students took a diagnos- tic test when they joined the program and that test was compared to the actual scores on their ACT test results. On aver- age, MAPS' students increased their score by 5 points. The highest increase was by 11 points, which was equivalent to 74o points in a SAT score. Nn_mher of Students: 37 Location: Fullerton Date: August 3 -5, 2009 Title: Camp &_ College Tours Description: MAPS planned and hosted a summer camp, "Mountain Top Sum- mer Camp," for students in 7th — 12th grades. Students from California and Nevada attended in this intensive three - day residential college admissions pre- paratory program. College admissions counselors were in- residence at the camp. The program included panel dis- cussions between students and panelists; and, provided an opportunity for stu- dents to learn how to effectively commu- nicate with professionals around issues of college success. Students were pro- vided a VIP visit to the Claremont Col- leges and engaged in a private panel presentation hosted by Harvey Mudd College. Number of Students: 29 Location: Lollard Ranch, Lytle Creek, CA Date: September 2009 Title: Counseling & College Fairs Description: High school seniors learned about the college application process; students began the process by develop- ing a list of colleges that might be of in- terest to them to actually applying to the colleges. Number of Students: 120 Location: Southern California Area Date: September 2009 Title: Counseling Description: Counseling and testing preparation advice was provided to students at four different college fairs. Number of Students: more than 500 students Location: Pasadena, Anaheim, Fullerton, and Long Beach. Date: September 12, 2009 Title: Counseling and College Fair Description: In collaboration with Korea Daily, MAPS headed the counseling booth at the 4th annual Korean Col- lege Fair at Grace Korean Church. Four of MAPS volunteer counselors provided college admission counseling services. Numher of Students: more than Inn students Date: November 12, 2009 Title: College Fair- Description: MAPS hosted its first annual college fair in Full- erton, CA in conjunction with the Regional Admission Coun- selors of California. Number of Students: 60 Date: November 16, 2009 Title: College Tour Description: MAPS sent over 200 students to visit Chapman University and University of California, Irvine on a college tour. Number of Students: More than 200 Location: Anaheim and Irvine, CA Date: April - December, 2009 Title: Tutoring Description: On a regular basis, MAPS provided free tutor- ing services called Peer 2 Peer Mentoring Program every Thursday in Fullerton Number of Participants: varies Location: Fullerton Date: January 14, 2010 Title: College Fair Description: Participated in La Sierra /La Vista High School first College fair Number of Students: over 50 students Location: Fullerton { 4kkS Camino Nuevo Charte, Academy Date: February 4, 2010 Title: Relationship Skills Development for Youth Description: MAPS launched 14 youth relationship skills program to 200 students at Camino Nuevo High School. Number of Students: 200 Location: Los Angeles Date: February 23, 2010 Title: PLAN /ACT Training Description: Nrn�rir�s�r� PLAN /ACI Tnte.p. -tive Training at Corona Del Mar High School Number of Students: 75 parents & students Date: February 27, 2010 Title: Workshop and College Fair Description: Presented "Developing a Stellar Aca- demic Resume" and participated in the Torrance Unified School District's College Fair Number of Students: 40 parents and students Location: Torrance Date: Feb -June, 2010 Title: LUV U 2 Description: Launched youth relationship/ interpersonal skills class at Colegio New City High School Date: March 25, 2010 Title: College -going and Career Fair Description: Participated in the college and career fair at Baldwin Park High School Number of Students: 70 -8o Location: Baldwin Park High School Date: April 25, 2010 Title: Counseling & College Fair Description: Participated in Orange County NACAC College Fair as a counselor. Number of Students: 20 parents and students Location: Orange County Date: April 26-27,2070 Title: Counseling & College Fair 11, � j 1 f Description: Participated on the publicity commit- tee involved with NACAC College Fair. Number of Students: 30 Parents and Students Location: Los Angeles Date: April 27, 2010 Title: Counseling & College Fair Description: Par ticm-a ted in the National Hispanic, College Fair Number of Students: so - 6o Location: CSLA V Date: May 2010 Title: ACT Test Prep Description: Provided ACT Testing at. Students' scores increased around 7 -9 points (equivalent to 700 -900 SAT points) Number of Students: 3 -5 Location: Cerritos Presbyterian Church Date: August 16 -18, 2010 Title: Mountain Top Summer Camp Description: Students from local schools areas at- tended a three -day College Admission's Intensive Summer Camp. Students from Baldwin Park spe- cifically were sponsored by Goodwill Industries to participated in three -day Mountain Top College Summer Camp Number of Students: 24 Location: Lollard Ranch, Lytle Creek, CA Date: October 1, 2010 to Present Title: MAPS /Baldwin Park College Preparatory Mentoring Project Description: MAPS and Bold Faith Ministry hosted April Hernandez - Castillo, actress from Freedom Writers, who spoke to high school stu- dents and their parents at the opening ceremonial of the event. Number of Students: 8 Location: Baldwin Park Terri S. Muse Family Cen- ter Date: October 16, 2010 Title: College Fair Description: MAPS and ACT, Inc. sponsor a trip to Pasadena City College for MAPS /Baldwin Park College Preparatory Mentoring Project partici- pants to view and become involved in the college fair. Baldwin Park students were able to visit in- formation tables hosted by college representatives from throughout the country. Number of Students: 8 Location: Pasadena Date: October - On -going Title: SPICES Curricula Description: Dating and Emotions Curriculum - MAPS partnered with Oscar Del La Nova Animo Charter high School to offer the Connections Dat- ing and Emotions Curriculum to 9th and loth grade students Number of Students: 300 Location: East Los Angeles Date: October — On -going Title: SPICES Curricula Description: MAPS partnered with LA Leadership Academy to offer the Connections: Dating and Emotions curriculum to 9th and loth grade stu- dents Number of Students: 200+ Location: East Los Angeles Date: September 17, 2010 Title: College Prep Mentoring Program Opening Event Description: MAPS officially began the College Prep Mentoring Program. Community guests, school board officials, and families were present. Number of Students: Community Location: Baldwin Park, CA Date: November to December, 2010 Title: MAPS /Baldwin Park - College Preparatory Mentoring Project Description: MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusiastic about their partici- pation and look forward to working with the new group of participants. Number of Students: 8 plus parents and new cohorts Location: Baldwin Park Date: January 30, 2010 Title: Workshop Description: Presented two financial aid work—shops in F1I I Ierton and Artesia Number of Students: 20 students and par- ents Location: Fullerton Date: February 12 &26, 2010 Title: Workshop Description: Conducted a financial aid workshop Number of Students: 30 parents and Stu- dents Date: Sept 18 & 25, 2010 Title: Workshop Description: LoveU2: Relationship Smarts PLUS youth class Number of Participants: 14 students Location: Baldwin Park, CA Date: Year long (On- going) Title: Internship & Community Service: Description: MAPS provided internship and community service opportunities to high school students, college students, and adults. Students assisted in all as- pects of the organization in administra- tion, planning, event coordinating, and teaching. Students acquired real world experience. Number of Participants: numerous Location: LA and Orange County Middle School Consultation Date: January 26, 2010 Title: Middle School Description: Provided Explore Interpretive Training at Oak Crest Middle School Number of Students: 6o students and parents Location: Encinitas, CA Date: January 27, 2010 Title: Middle School Description: Provided Explore Interpretive Training at Earl Warren Middle School Number of Students: 6o students and parents Location: Solana Beach, CA Date: March 10, 2010 Title: Explore Interpretive Workshop Description: Presented Explore Interpretive Studies (LACES) Number of Students: 200 parents & students Location: Los Angeles Workshop at Los Angeles Center for Enriched INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. C. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date- 26-2915543 DLN: 17053192328008 MAPS 4 COLLEGE Contact Person: CIO SARAI KOO JACOB A MCDONALD ID# 31649 13337 S ST STE 574 Contact Telephone Number; CERRITOS, CA 90703 (877) 8201-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Porm 990 Recpjired: Yes Effective Date of Exemption: June 24, 2008 Contribution Deductibi' ' ty: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CC) -2- MAPS 4 COLLEGE Enclosures: Publication 4221-PC Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 947 (DO/CG) Proj ect Sister Fam-111 Services Application 9 is APPLICATION CHECKLIST ORGANIZATION Project Sister Family Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL ;ATTACHMENT A� 3. BOARD OF DIREC I ORS AFFIDXVIT A 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT- 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 liq 1111111 i I gq ril m III ELI LY, rA, 3 p :1 w1i gkilyl i a Will Wrom g re Mumil-No FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT i_ _ i4 Agency Name: Project Sister Family Services (PSFS) Agency Address: 363 S. Park Avenue, Suite 303 ivumhPr Pomona, CA 91766 Street City Zip Code Administrator: Julie Boynton, LCSW Title: Executive Director Administrator Telephone: 909 - 623 -16 Fax: 909 - 622 -8389 Project Site Address: 363 S. Park Avenue, Suite 303 Number Pomona CA 91766 Street City Zip Code Project Manager: Dina Daleo, Psy. D. Title: Clinical Services Director Project Manager's Telephone: 909 - 623 -1619 Fax: 909 - 622 -8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). In the early 1970's, violent assaults against women occurred in Pomona and Claremont So a group of women began operating a rape crisis hotline and in 1972 they incorporated as Project SISTER serving the East San Gabriel and Inland Empire Valleys Now as Project Sister Family Services, we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In FY `09 -10 PSFS served 50,620 unduplicated persons. All services are provided in English and Spanish. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 8 No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Provide 67 hours of counseling at $75.00 per hour which includes: _ Individual, couples family counseling for survivors of sexual and domestic violence. This service can take place at the City of Baldwin Park Family Service Center, r-SFS's satellite office in West Covina or at our main office in Pomona as scheduling allows_ PSFS proposes to provide 67 hours of individual counseling to a minimum o child or adult survivors of sexual violence and /or domestic violence. This averages 10 counseling sessions per person at a cost of $75.00 per hour, a reduction from our overall cost of $110.00 per hour. The California Department of Justice reported that in Los Angeles County, for example 24.9% of the state's arrests for spousal abuse - 11 208 arrests - were made in 2005, compared to 45,083 statewide According to a study of the U.S. Senate Judiciary Committee cited in the 2006 California Coalition Against Sexual Assault (CALCASA) report, this problem has damaging impact on the next generation as well as children are eight times more likely to be sexually molested in families where domestic violence exists than in non - violent families. The healing effects of counseling are essential to preventing a pattern of self- destructive behaviors from developing in a person who has experienced the trauma of sexual or physical abuse particularly children and teens Often the insidious effects of violence will lead to high -risk behaviors in survivors' adult lives such as abuse of drugs and alcohol promiscuity, a higher rate of teen pregnancy and poorer health overall than their peers Children who learn violence in their homes may also continue the cycle of abuse in their families as adults. Many survivors have served time in prison for prostitution or drug use which comes at great cost to their children and to society Through treatment by a PSFS counselor, survivors of violence can overcome the trauma that left untreated can lead to depression or post - traumatic stress disorder. Our counselors work closely with vulnerable victims of abuse to relieve fear and anxiety through therapy, and restore feelings of self - worth and hope Our goals for counseling clients are to experience a reduction in immediate crisis and feelings of anxiety, reduction of trauma symptoms, and an overall increase in functioning The long -term impact of our counseling services is determined by the extent to which clients demonstrate a significant, measurable reduction of symptoms and an increased level of functioning. Improvement is measured by the Trauma Symptom Inventory for adults and the Trauma Symptom Checklist for Children (TSCC) for clients 17 and under. Both of these measurement tools assess reduction in overall anxiety, depression, -s- antler, and post- traumatic stress. It is administered by a PSFS clinician at counseling intake every 6 months thereafter, and at discharge. Our goal is that 75% of counseling clients will show continuing improvement in symptom distress and overall functioning level over the course of treatment. In the case of child survivors our counselors consult with parents and occasionally, with parental approval teachers to obtain information on the child's observable progress in home and school settings This information includes reports on the frequency of occurrence or reduction of nightmares behavior with authority figures or with other children and other behavioral indicators that help counselors to evaluate results of therapy, Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Anil- and child survivors of sexual and /or domestic violence. individuals magi additionally be homeless elderly, mentally disabled or physically handicapped Describe any special characteristics of your client population. Our counseling clients for this program will all meet low income criteria as defined by HUD and evidenced by required documentation of income and residence. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). I01re. The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No_ 2. Address Yes X No_ 3. City in which client last resided. Yes X No- 4. Number of family members. Yes X No_ 5. Total family ( household) income. Yes X No v. Ethnicity Yes X No L Female head of househoid Yes X No_ Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Julie Boynton Print Name Sig re 10 ACCOMPLISHMENT DATA Executive Director Title of Officer 11 -18 -10 Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. -7- Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: l.ndivid uals\ Youths Households Please provide the actual number of your agency's total clients assisLeU Lo date anU the projected data for the upcoming fiscal year. Please complete this table regardless if L Y1=01 you receive CDBGJ funding for this current year Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Actual Projected 07/11/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS 3 7 NON-BALDWIN PARK RESIDENTS 100 240 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X* The projects limits services to only CDBG eligible-income persons. *and including those clients who meet presumed benefit criteria with specific regard to survivors of domestic violence. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. u • • 4- d _ d _ cK N Ri r a F— I = �N000Ow as don O O O O d~ = r 00 h d• d O = ct 00 rrrMr r U- Cl) O al 4- O C N V)M 0) 0 d'OONO Om s. V 0) d�pd.00000000rpM 0= a L. 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N LL C4 LO (N d Q 0 0 (D N 00 c1r) 0 K-4 C:) L6 NT or) C14 0 C,� r CD C%4 CL I IM a A CO C'4 0 C14 co co c) m o A.- E CL x a) LU E 0) It C: �p 0 0 C\l co* m c� O� LO M � O 0~O 00 M O N O O � L r Ln O O Cfl 1` N cl r O M t0 NT r- LO ti N O O 1` r CO 00 r N O O O m N r 4? CO cli d N O CO C) sn OaI C) d to i N M r I� ! N CO r! (fl I r 0-) M U-) LO �® O O Cl- ® Cfl r C:) r ® to r- C14 r- O N O Cfl L6 r L0 O � M M N cll r N CL7 r- 1- to d- 1� Ln ti N O O rte- r CD M r N O C) O Ln N r 0-) M co " t L6 N O CU r-- Lr O L�11 O O d- w N cl r I N CD T- (0 r O M 0o � tf O d;' O O O O CO r O r O r L U m N Q W m SZ CA C v 0 a) m i^ W L"' p O W cu L- � -I-- L C -r 2 EF Ol �6 U U Q O 2 O D" 2 0) O r— N M L6 (.6 1� 00 07 r r r W 1— = m Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. See attached roster 1 2. 3. 14. 5. 6. 7. 8. Name of Executive Director Julie Boynton CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 13 - AGENCY CEIRTICATION As the Executive Director, or duly authorized representative of Protect Sister Family Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. afi Print Name SignatuJe M CA Phone Number Email Address -14- Title of Officer Date PROJECT SISTER FAMILY SERVICES BOARD ROSTER Yulanda Davis-Quarrie, President Independent Consultant 336'/2 Glendora Avenue, Suite M West Covina, CA 91790 (909)910-0513 cell ydavisquarrieCcD-qmaii.com office expires 6/30/12 since 12/1989; exp. 6/30/12 Camerina Palomera Schwartz, Vice President Marketing & Business Development Manager CiEwaves Inc. 2555 E. Colorado Boulevard Pasadena, CA- 91107 (909)2600-7925 cell cam p@hotmaii.com office expires 6/33011 1 since 1/2007, exp 6/30/12 Valerie McCartan, CPA, Treasurer McCartan Accounting 954 N. Grand Avenue Covina, CA 91724 626-549-1381, 909-348-7150 909-348-9741 fax valerie(d-)mcartanaccounting, com office expires 6/30/11 since 7/1/10; exp. 6/30/12 Barbara Salyer, MS, Secretary Educator, Retired 2180 Sonya Way Upland, CA 91784 909-949-3076 hm, 909-732-9611 cell bsalyer2(a-)-qmail.comaol.com office expires 6/30/12 since 3/2010; exp. 6/30/11 Charles W. Bader CWB Consulting 1050 Hillcrest Drive Pomona, CA 91768 (909)623-6020 wk (909)623-6020 fax cbader340(a)-aol.com since 3/2008; exp. 6/30/11 Renee Burgos Director of Operations — Family Health Center Pomona Valley Hospital Medical Center 1770 N. Orange Grove Avenue, Suite 101 Pomona, CA 91767 (909) 469-9499 wk (909)620-7285 fax Renee. Burgos(cb-pvhmc.org since 3/2008; exp. 6/30/11 Virginia Madrigal Head Start Program, Retired 819 Diana Avenue Pomona, CA 91766 909-627-4450 hm, 909-935-9676 cell madriq502(5-)verizon. net since 9/2009; exp 6/30/11 Debbi McFall Emergency Services Coordinator Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909-869-6981 wk, 818-590-6170 cell dsmcfall,iW ,csupomona.edu since 112008; exp. 6/30/12 Ali Mossaver-Rahmani, Ed.D. Educator, Retired 6759 Tamarisk Drive La Verne, CA 91750 (951)295-5091 cell, (909)593-2545 hm klcrahmaniCcD-verizon. net since 7/2009; exp. 6/30/12 Christina Vera Educator, Pomona Unified School District 1132 Baughman Dr. Claremont, CA. 91711 (909)397-4900, ext 2573 wk christinavvera(c-)netscape. net since 1/2003; exp. 6/30/12 Revised 11/16/10 M 0 Revised: May 20, 2008 PROJECT SISTER FAMILY SERVICES BYLAWS ARTICLE I. NAME Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. ' hn grin vpui e ^fe^° of r- rration ('Pring inai Office") fnr it-, t nf e e ev n r _ business shall be at such location as the Board of Directors ( "Board ") may determine at any time or from time to time. ARTICLE III. PURPOSES Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and significant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. ►,i M Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE Section 5.01. Qualifications: The Board of Directors shall consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less Lhan seven (7) positions nor more than fifteen `15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. (See Article XI, Election to the Board of Directors) Directors may he elected to one or more two -year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 6 meetings of the Board of Directors each year shall be scheduled. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in her /his absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meetings: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors. The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to Directors within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty -eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision - making rests with a simple majority of those present. Each Director shall have one vote. The President shall vote only in case of a tie. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Vacancies on the Board: When a Director dies, resigns, or is removed, the Board of Directors may elect a Director to serve for the duration of the unexpired term. (See Article XI. Section 11.01.) Section 5.08. Removal of a Director: Any Director may be removed with cause from the Board of Directors by an affirmative vote of a two - thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include, but is not limited to, a Director not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the Director affected at least seven days before the meeting. The Director involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Failure to attend 50% of regular Board meetings, without advance excuse= in any given 12 -month period will result in removal from the Board of Directors without notice. Section 5.09. Nornination: Any person qualified to be a Director under Section 4.01. of these Bylaws may be recommended to the Nominating Committee or by current Directors at any time there is a vacancy on the - ' of Directors. The Nn►„inating Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section 5.10. Compensation: A Director shall not be compensated for time or service as a Board Member. Reimbursement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5.10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered into in violation of this is void. No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized. No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situation (actual, potential, or none). This statement shall be filed with the President, or Executive Director during the first month of each fiscal year, or when a Director is appointed to the Board. The President will review the Conflict of Interest statements and make them available to all members of the Board of Directors. Board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Each Director must attend at least 50% of the regular Board meetings (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors' Insurance for payment. Section 5.1 -*. Transaction of Business: Eve y act or decision done or made by a majority of the Dire�fnrs present at a meeting di ilv held at which a quorum im is present shall be the act of the Board of Directors. Section 5.15. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice of each meeting, a meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. -• • c•�-�• •1 Section 6.01. Corporate Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of Incorporation or these bylaws, all corporate powers shall be exercised by or under the authority of the Board of Directors. The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees may be formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Program, Finance, Community Relations, Fundraising and Personnel Committees. The chairperson of each committee is appointed by the Board President. The committee chairperson may recruit non -Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. The Program Committee is responsible for development of policies for and review of programs and services provided by the agency. C. The Finance Committee is responsible for the direction and control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D. The Community Relations committee is responsible for the development of public relations policy of the agency and for development of policy and review of matters pertaining to community outreach designed to enhance the internal and external effectiveness of agency services. E. The Fund Development Committee is responsible for the fund development activities of the agency that will support the budget and provide for adequate services. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Personnel - Procedures of the agency including, policy review and revision, salary administration, and annual evaluation of the Executive Director. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except in the case of the Treasurer as chair of the Budget and Finance Committee, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. ARTICLE VII. EXECUTIVE BOARD Section 7.01. The Executive Board shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer and the Chairpersons of the Standing Committees. Section 7.02. The officers of the Executive Board will be elected from a slate presented by the Nominating Committee or by a nomination from the floor. The Executive Board will be elected by a simple majority of voting Directors at the annual meeting. Section 7.03. An officer of the Executive Board is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even-numbered years). The terms of Vice President and Treasurer shall run concurrently also, but in alternate (odd-numbered) years. Section 7.04. The Executive Board -shall Meet -five (15) times yearly. Meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 7.05. A mair%r�+ of D—f- lble Br% n r I r" U St hn n r +nr +hn An vw` %R %# n J"' 1,11 u III ta len s e n +L I v I L I I v g ro, 1.1 r., to Y r uv official business. Section 7.06. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.07. Any officer may be removed for cause from the Board of Directors by an affirmative vote of a two-thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.08. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.09 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE VIII. POWERS AND DUTIES OF EXECUTIVE OFFICERS SECTION 8.01, Corporate Powers: The officers of the corporation shall be the President, Vice-President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. The President of the Board shall be the Chief Executive Officer of the Corporation and shall, subject to approval of the Board of Directors, have oversight over the corporation's activities, affairs, officers and Executive Director. The President shall perform all duties incident of the office of President of the Board and such other duties as may be required by law, by the Articles of incorporation of the agency, or k%i - Y) W1 �y these bylaws, or which may be prescribed by the Board of Directors. Section 8.03. The Vice President shall, in the absence of the President, or in the event of her/hi-s inability or refusal to act, perform all of the A, ities of the President and - the - - 11� the President and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. Section 8.04. The Secretary shall keep, or cause to be kept, at the principal office of the corporation, or such other places as the Board of Directors may order, a permanent record of the minutes of all meetings of the Board of Directors. Section 8.05. The Treasurer of the corporation shall have oversight keep, or cause to be kept, accurate fiscal records in accordance with Generally Accepted Accounting Principles. The books and records of accounts shall at all times be open to inspection by any Director of the Corporation. The Treasurer shall have oversight of all fiscal transactions including deposits, disbursements and financial reports. The Treasurer shall perform such other duties as may be required by law or these bylaws or as may be prescribed by the Board of Directors. The Treasurer shall serve as the Chairperson of the Finance Committee. ARTICLE IX. EXECUTIVE DIRECTOR Section 9.01. The Board shall hire an Executive Director to carry out the day to day business of the corporation in accordance with the policies, the strategic plan and the annual budget established by the Board of Directors. The Executive Director shall hire and supervise staff and prepare periodic reports, budgets and report the financial activities of the corporation to the Board of Directors at Board Meetings and Executive Board meetings. Section 9.02. The Executive Director shall be hired by the Board of Directors upon the recommendation of the President and the Personnel Committee. The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. 7 Section 9.03. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two - thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appeal the decision as outlined in the Human Resources Policies and Procedures. Section 9.04. No person who is now, or who later becomes Executive Director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. Section 11.01. Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall pracent in writing a date of candidates for election to the Rn�rrJ of rlirnrtnrc This u oa ...0 v vin r,+n c. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11.04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. ARTICLE X11. ELECTION OF BOARD OFFICERS Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. Section 12.02. The Nominating Committee shall prepare the official ballot. Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. WE ARTICLE XIII. FINANCES Section 13.01. The fiscal year of PSFS shall be July 1 st to June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management and control of PSFS and within the policies of the Board of Directors and guidance of the Finance Committee. Section 13.04. An annual audit shall occur by an independent accountant, with a repod to the Board of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in the form of bonding through commercially available sources and /or insurance. Section 13.06. PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her /his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. ARTICLE XIV. AMENDMENTS Section 14.01. These bylaws may be amended by a two- thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.06. The secretary of the Board shall send written notice with the text of the proposed amendment, postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on. ARTICLE XV. DISSOLUTION The corporation can only be dissolved upon the approval of two - thirds (2/3) of the Directors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all 11 liabilities of the corporation, the Board of Directors shall dispose of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax-exempt organizations under Section 501 (C) (3) of the Internal Revenue Code and similarly tax-exempt in the State of California. Any assets not so disposed of shall be disposed of by a court of jurisdiction in the county in which the organization is principally located and within the laws of the State of California. 12 i r � CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 13 PROJECT SISTER FAMILY SERVICES CONFLICT OF INTEREST ANNUAL REPORTING POLICY For Board of Directors and Non - Director Committee Members: Each Director and Non - Director Committee Member shall file a general written statement regarding her /his conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board. The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes in her /his status that would modify the annual statement. The Nominating Committee shall review any changes and report to the Board of Directors. Directors will be responsible for monitoring her /has own conflict of interest situations. Committee members will be responsible for advising the Committee Chairperson of any changes in her /his status that would modify the annual statement. The Chairperson shall transmit such changes to the Nominating Committee for review. Members will be responsible for monitoring her /his own conflict of interest situations. Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non - Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 14 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. Effective July 16,1996 15 PROJECT SISTER FAMILY SERVICES DISCLOSURE POLICY A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain: • a copy of the original tax- exempt applications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agency • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990's and supplemental schedules • a copy of the Annual Report • an organizational chart Special note: In accordance with federal law, PSFS may opt to remove the names and addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly. The Executive Director or President of the Board of Directors, will request the inquiring party to come to the office to view the file in the presence of the Director or her /his designee, or, as she /he deems necessary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. CEFR-r'FICAT, AR7'ICLES OF OF ArWelVDIW6,V7. OF "NCORPORA TiOtj ENDORSED in the The undersigned � afthis 000feCcaratary, dersigned certify that: state ,forr'l, They are the Y 2007 "'EXUAL ASSAI and President UL 7- Cj� the secretary 77he FIIRS-r . , IS'S CENTER, '- f�--sPectively to re;4ri `W)cle of th a California co, of PROJECT SISTER as e Artie rpor--f, 'on, incorporation of this 3 7-he name of the corPoratiOn corPOration is amended 7-he foreg - ng arnendMent of Articles Far Protect Sister "Y Se 's the board 0' Of director, rvices. 4, the reqi nendment The foregoing ar Of Incorporation has been duly approved by red Of Articles vote Of the me of Of incorporation has been duly approved by We further -eclare Under Penalty the matters set forth in this jif. Of Pe certificate rJurY under the lavvs Icate ae true and Of the St te Of California correct Of Our ovate ghat DACE: April 4, 200 7 Wn knOw/edg',. Ch nstO her A/dworth, Pre sident -S"san Ku//Mann, ec tart' I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of - page (s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate' and affix the Great Seal of the State of California this day of APB �31 ID 111-007 DEBRA BOWEN Secretary of State Sec /State Form CE -107 (REV 112007) �% OSP06 99734 State f California .j' r � i ecreta,ry Of State rt. I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of - page (s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate' and affix the Great Seal of the State of California this day of APB �31 ID 111-007 DEBRA BOWEN Secretary of State Sec /State Form CE -107 (REV 112007) �% OSP06 99734 ofit public bene'IL <. - , -- A nonpr furnish an additional is required to document f'r COPY of a corporate forwarding to the Office of the hAstobeen cop With General. One of your compliance I (n, sent by this doffice in comp orations I Section 5120(d), California Corp Code. Cali OFFICE OF THE SE • E -i + l i �11�! v a r �1`: �',(''l Ev'taf, y �i� v.t4ftry ryi t iir= at! of California, hereby ( erltiEye That the annexed transcript has hl ert conlpai-ed wi d i the record on file in this off-ice, of which it purpol•ts to he a copy, and that same is f u11, true and correct. OF Fti V R E Kq . •w t�. rn P .1 IN WITNESS w111. ffl,"OP', 1 c xectitt this certificate and affix the (:I(",( Seal of the state of (,allfori►iu tliis Scer bail (1) still,' 1FOR• t� (Lw ....• ,�.'_:_e_- ..it>wmwW�..s.- -,,. ,.. ,...,� �..A._.ra::Y a7�aie�+1 t4.. =,. .. _ ,5;. • _•m, - ...de !t (I 1 1pp�J ►t r t.. ENDORSED CERTIFICATE OF AMENDMENT F I L E D In 1M offk* Of the Sacrwtory of SroN of The Slaw of Califoxnio OF N O V 15 1984 ARTICLES OF INCORPORATION MARCH FONG EU, Seuetury of Sluie By JAMES E. HARRIS AID RUCHES and MARY LOU O'NEIL certify that: `)ep"ty 1, They are the president and the Secretary CLAREMONT YOUTH RESOURCES CROUP, a CaliforniapCorporat on. 2. The FIRST Article of the articles of incorporation of thjs corporation is amended to read as follows: The name of thQ s.:i;.f corporation is Assault C : Project Sister Sexual Criss Serv;.ces, !ne SECOND Article of the articles of incorporation of this corporation is amended to read as f^ll' - V 1 1 V W S: That the specific purpose for which said corporation is formed is to provide crisis counseling services, victim advocacy, and community referrals to victims of rape and sexual assault, and their families. The specific purpose for which corporation is formed is to provide community education as to the reasons for the occurrences of rape and sexual assault and its prevention. The corporation will have the following specific purposes and powers: (b) To provide a readily available listing of reference services of all the various resources and agencies in the geographic area that the corporation provides service. (c) To provide a staff of volunteer professional and lay persons coordinated by a salaried director who would be available to provide volunteer staff support, counseling, medical, and legal infor- mation and be a representative in the community for the corporation. (d) To organize and provide community education and resource services in the area of rape and sexual assault. 4. The foregoing amendment of articles of incorporation has been duly approved by the board of directors. 5. The foregoing amendment of articles of incorporation has been fully duly approved by the required vote of members. L Aida llughes, PFVsident Mary Lo O'Neil, Secretary The undersigned declare under penalty of perjury that the matters set forth in the foregoing certificate are true of their own know- ledge. Executed at lo�nnN��ryl� onk-� l `lid• % C C (_ . C ) Aida l{u2hes ire dent Mary Lou O'Neil, Secretary N J G '7 d 9 10I 1.1. 12. 13 1.4 1.5 1.G .1.7 18 1.9 21 2 2, 24 25 2G 27 28 n9 30 31. 32 "Inner A. r1lArrot At t(It —ItY AT 1,AW ntz•Ta:cr,r:s OF zNCOR>?olinTlUrl -' OF CJ C1121PU11 XUUlI R1S UURCIS GI10U1„ 4 tho ylnrn u t , o,,, „r y ,I Qhun r",rrtto�,uq MAU 2.:071 1 n�nnta c. n,rntvto Ir.° :'ocrr•L�,y nt Sieto KNOW AL,L MEN BY ' 11CSL PRESENTS: BY C. OSCr;q Jt�littSotJ vs;��ry That we, the undersicined, al). of whom are citizens and residenLs of the St:aLe of Cali.forlli.a, do hereby voluntarily as,ociate ourselves LogoUier for the purpose of forming a corpor- ation under the General 14011- Profit Corporation Law of the State a California, and we (10 hereby certify: F't 12 S'T I That the r1<.11ne of the said corporation is.. CLAR1i:M0N•T YOU'1.'II RIa rOUI2CfS GIZOUp. SECOND That the r:i)(�ci.f.i.c I>ul: hose for which said corporal ioll is formed is to esLahl.i. sh t1 crllLor. in the C,i.Ly Of CD retnollt: LhaL would provide ndvinor.y rind counsal.1ing services, in a conveni.eiL and centralized location, available to meet the local. youth needs on a 24 -hour basis. The corporation will have Lhe •foll.owi.ng spe- cific purposes and powers: (a) To exicL- as a non-profit corporation under the provisions of Lhe General. 0011- Pl:ofi.L Corporation law pur.suarlL to Subdivision (c), Section 9300, Corporations Code of California; (b) To provide a readily available listing of refor.ence services of all of-the variour, resources and agencies in the geographic area L11at offers special and general services to youth; (c) TO pl:ovirie a staff of volunteer professional ' and lay people coorciiiiaLad by a salaried resi.denL director: w110 c would be' available to give counselling, medical and legal help r upon demand from youth, (d) TO or.galiizo and provida ouLsido carvi.cos such 1 1. 2 3 4 r G �3 9 10 1.1. 12) 13 1.4 1.5 1.G 1.'7 2,0 21. 22 ?3 24 25 2, C> 2 7 28 29 30 31. 3i n —W.'er A. ntgrvrnnn a.s reconciliation to:aui , and field workers; (e) To esLablista a pr..ogr.,m of investigation, selection and eva.l.aa ;aL.i.oaa of personnel attached Lo the organizaL-ic so as to assure the ability and competence of the personnel to properly execute LhA tasks assigaaeci; (f:) To est-ablisla a physical location to house the activities of Hm corporation; (g) To adopt and establish by -laws and matte rules and regulations deemed necessary ind expedient for the mxnag -ment Of the corporate :affa.ta.s in accordanre with the law and not incon- sisLent with those Article-- of Iaacorpoa - „ +t, O .; (h) To purchase or otherwise acquire; 1103.1, i; ^prove and maintain, biay, .ne.l 1, lease, naor tgacJe and hypoLhecaLe, real and personal property, and hold Li.Lle thereto in fee simple or in LrusL; { i.) '1'b borrow money and to enter into, matte, per- form and carry out contr.<ar.t'�: of every kind, for ally lawful purpose, without limit as to amount, with any person, firm, association or corporation, municipality, county, state, or gover.nmenL; (j) To cio any and all other acts in harmony with the by -laws th.:at; ar.o not inconsistent with the laws of the State of California which may he done by corporations lawfully organized under the laws of the State of California; Oc) 110t:wiLiasLandi.ng any of the above sLaLemenLs or purposes or powers, this corporation shall not, except to an insub,- stantial degree, engage in any activities or exercise any powers that are not in furtherance of the primary purposes of this cor- poration. THIRD ThaL- tho principal office for the transaction of busines) of the corporation shall be located in the County of Los Angeles, State of California. h I E;ll 9' .n . t 1.2 •L 3 1.� :15 16 1.' :1& 1.n 20 21. 22 23 P,, 4 25 26 27 26, 29 1.0 31. 32 7t rn�r,nr A. "YArrnno ATTOnflrY AT LA%V L'UU III The number of trustees h1ll be five (5) , and the names and addresses of tho persons who are to act as the first director of the corporation are: STEPIII N DAVIS 2.021 N. Miramar Pomotla, California I: R STUN 341,1JIC1_:Dt 904 Vanderbilt Claremont, California L20 I3 J 12'r I,U I•JI4AN 21.7 W. l2th SLrot?L Claremont, California 13AIZI3AIZA STOUT 1130 Iii. ii. CLI. e Claremont, California 1.11:CILAEL WALSH 1.35 W. 9Lh.SLr.eet Claremont, California The number of dirocLo.rs may be fixecl or changed from time to time by an amendment of the ArLicles of Incorporation of the corporatic or by an amendmenL of the lay -Laws of the corporation adopted by the vote or written assent of Lhe members of the corporation oitLitl.ecl to exer.ci. c, L-lie majority of the voting power, or by the voles of Elie majority of a quorum at a meeting of members called pursuant to Lhe lay-Laws. The per. sons who are directors of this corporation from time to Lima shall be its only members and on ceasing to be a c13.r.cetor of tho corporation, any such person shal: cease to be a member. In the election of directors, each member of the corporation shall be entitled to one (1) vote for each office filled. The directors of the corporation shall have no liability for dues and assessments. rIF'rII That L-hi.s corporation shall have no cnpiLal. stock and there slhal.l bo but ono class of membership, as provided by the by--laws of this corporation which provide for Hie qualification of membors, tljo moclo of olection or appoitntmont, and tho LOrm of 3 , r G '1 II 9 10 1.1. 12 13 14 .1. 1G 1.7 18 19 2 0 21. 2,,i I? 26 27 28 9, 9 30 31. 32 (roll Vl,r A. n—r—m ATInnIl I;Y AT 1. \W 414 YA1.K AYIMUK C I.A n R&I.}UT, mod.•, �.Ul/, tAllu c11Iy OLiler regulations as may be nocessary or proper for the Iii I31 tCf1?nteIlt of L•i1e affairs of the corporation. This cor.poriltion does not; contemplate pecuniary c3ai.n or profit- to iL:; rn�ml� ell: s, anc7 dt r. iltg i.L Lrce t e oex f Lhe net earnings, o f the corporaL-iort shall inure to the berlefi it of any indi.viAlml.. '1110. property Of Lhct corporaL.i.on is irrevocably dedicated to charitable purpose,, and upolI liquidation, dissoluLio; or abandonment, Lho proporLy will not inure to the benefiL of any private person, )-)III; s1jall be distributed to a non - profit fund, foundation or c orp oraltion Llie t i u vey�liti.7l?c.�t arid operated P_}CCa.LI- t lively for chariLable purposes and thaL• has establi.shcd it-, t ,v it s exempt sL•Ztu , under ;ec:Liolts 5()1, (c) (3) of tho Zttterlial Revenue I Code in Section 23'701 (d) of the Revenue and Taxation Code of the SLato of California. SEVENTH That Lhe corporation is riot being formed out of any existing unincorporated association. IN . WI'i'NESS WIIEnf'oF, we, Lhe undersigned, who are all-of the direcL•o.r.s named herein, ItaVe hereunto set our hands this ,.:, day of ` _, _, 1970. ,ILI::s•TOt� �1;1�nrrt• ROBERT L0WMAN BARD 711A STOUT MICHAEL WALSH 4 / is 3 4 J G rf b 1.0 .lr L4 1 16 1.7 18 19 20 2:1. 22 23 2� 25 2G 27 26 29 30 3i 3 ?, ' rynurllr n. OrArronn All 0""KV Al IACV AIS YAMK AV"UK CLAn raga T. td Allprrll 4.133124 CMI'Py OF LOS ANGC.• :I,(:S ) . 1970, before me, a Notary r"b.lic in and for srzi.d /cnk'nty and state, personally appeared STI:I,MN DAVIS, PRESTON-LINKER, RODEnT L01, AJj, BARBARA STOU'r and MICIIAEL WAT S1I, known to me to be the persons whose names are subscribed to the foregoing Articles of Incorporation, and acknowledged to me that they executed the P-11110. WITNESS my halal and official seal. ' ••.. ."'�•inrnrnge ^t�llumtgt�Mtn� � i I� tlltl;lAt ! ;rAL E„ MYit7I S W. GRAY �> 1. .L_�.r..'I NQ1AIIr t•6I1lUP .�CA1.lPr }e ,i'.i: r.r...:'�r /J j fl .,:^ . • �I15 (OolN9Y JAYMES W. GRAY �, P.ly Cnmrnissirtn rxpidos l.Say 21, 1972 t� G 1. r* r.. r. nrnuuru: k; r�' r:.; twu .ncAS�aws,s:vulis.cl'tuaerw�r 1 5 Internal Revenue Service Department of the Treasury P.O. Box 2508 Cincinnati, OH 45201�� Date: JUL 12 2001 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766 -1560 r Dear Sir or Madam: Person to Contact: Vaida Singleton I D# 31 -03018 Toll Free Telephone Number: 877- 829 -5500 Employer Identification Number: 23- 7116161 This is in r esp^vnse to the amendments to your organization Articles of incorporation filed with the state on April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determination letter was issued in February 1972 that recognized you as exempt from Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely. Cin Westcott Manager, Exempt Organizations Determinations D RO.,"E,,CT SISTER FAMI'll-d YJ SERVICES (A California Nonprofit Corporation) Audited Financial S)tatements June 30, 2009 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) TABLE OF CONTENTS June 30, 2009 Page Independent Auditors' Report ............................................................................................ 1-2 Statement of Financial. Position ........ ................................................................................ 3 Statementof Activities ....................................................................................................... 4 Statement o Cash Flows ................................................................................................... 5 of %-, 11 Notes to Financial Statements ... ....................................... ................................................ 6-8 Schedule of Expenditures of Federal Awards .................................................................... 9 Schedule of Expenditures by Cost Category- CEMA Grants ........................................... 10 Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards. . ........................................................................ 11-12 Schedule of Findings and Questioned Costs ...................................................................... 13 1101111 a V 010 1 Board of ;✓erectors Project Sister Family Services Pomona, California We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2009, and the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2009, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated November 30, 2009, on our consideration of the organization's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this reporting in considering the results of our audit. -1- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.057.7300 1 Fax 626.857.7302 1 E -Mail INFO @VLSLLP.COM I Web WWW.VLSLLP.COM Board of Directors Project Sister Family Services Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part of the basic financial statements. The schedule of expenditures by cost category - CEMA grants is presented for purposes of additional analysis and is also not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to t,ie basic financial statements taker, as a whole. 11 �, Z V'iCEN T 1, LLO 1rD Lx ST V T L,YtA,VT LAP November 30, 2009 -2- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION June 30, 2009 CURRENT ASSETS: Cash and cash equivalents Grants receivable Accounts receivable Prepaid expenses Total current assets NONCIURRENT ASSETS: Deposits Equipment (net of accumulated depreciation) Total noncurrent assets Total assets LIABILITIES AND NET ASSETS 211,747 46,472 6,165 9,825 274,209 2,951 1,672 4,623 $ 278,832 CURRENT LIABILITIES: Accounts payable 2,964 Accrued liabilities 15,684 Total current liabilities 18,648 NET ASSETS: Unrestricted 160,184 Temporarily restricted 100,000 .Total net assets 260,184 Total liabilities and net assets $ 278,832 The accompanying notes are an integral part of these financial statements. -3- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF ACTIVITIES For the Year Ended June 30, 2009 REVENUES AND PUBLIC SUPPORT: Federal and state revenue City revenue United Way Contribution revenue Fundraising revenue Interest revenue Program service fees Total revenues and public support EXPENSES: Program services Management and general Fundraising Total expenses Change in net assets Net assets - beginning of year Net assets - end of year Temporarily Unrestricted Restricted Total 402,054 $ 402,054 13,150 i 3,150 2,922 2,922 301,761 100,000 401,761 22,523 22,523 641 641 30,342 3 0,3 42 773,393 100,000 873,393 653,953 653,953 82,704 82,704 19,613 19,613 756,270 - 756,270 17,123 100,000 117,123 143,061 - 143,061 160,184 100,000 $ 260,184 The accompanying notes are an integral part of these financial statements. -4- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH FLOWS For the Year Ended June 30, 2009 Change in net assets $ 117,123 Adjustments to reconcile change in net assets to net cash flows provied by operations: Depreciation 1,969 (increase) decrease in operating assets: Accounts receivable 2,235 Grants receivable 29,129 Prepaid expenses (768) Deposits 3,585 Increase (decrease) in operating liabilities: Accounts payable 318 Accrued liabilities (14,601) Net cash flows provided by operating activities 138,990 Net increase in cash and cash equivalents 138,990 Cash and cash equivalents at beginning of year 72,757 Cash and cash equivalents at end of year $ 211,747 SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid $ 562 The accompanying notes are an integral part of these financial statements. -5- PROJECT SISTER FAMILY SERVICES (A California 'Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: Nature of Activities - Project Sister Family Services is organized to provide assistance to child and adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities, Services are provided though a 24- hour crisis assistance hotline, counseling and support groups, community outreach, education and self-defense instruction, and -other services. All services are provided regardless ofirace, sex, age, religious'Deliefs, disability, or sexual orientation. Basis of Presentation - The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets - Net assets not subject to donor-imposed stipulations. Temporarily Restricted Net Assets - Net assets subject to donor-imposed stipulations that may or will be met, either by actions of the organization and/or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from restrictions. Permanently Restricted Net Assets - Net assets subject to donor-imposed stipulations that they be maintained permanently by the organization. Project Sister Family Services had no permanently restricted net assets as of June 30, 2009. Net assets released from restrictions consisted entirely of program services. Contributions and Contributed Services - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2009 the value of in-kind contributions meeting the requirements for recognition in the financial statements was $40,427 and has been recorded as part of contribution revenue. I M, PROJECT" SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) Use of Accounting Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to snake estimates and assumptions that affect certain reported amounts and disclosures. Actual results may differ from these estimates. Equipment' - E-qutpmeatt i5 54aicu at cost and ucpict,iateu utiuzuag Tie straight tuic method over three and five year periods. Project Sister Family Services' policy is to capitalize any assets greater than or equal to $1,000 which have an expected useful life greater than one year. Income Taxes - Project Sister Family Services is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code and by California Revenue and Taxation Code Section 23701d. Cash and Cash Equivalents - For purposes of the statement of cash flows, Project Sister Family Services considers all highly liquid investments with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through November 30, 2009, which is the date these financial statements were available to be issued, have been evaluated in accordance with FAS13 Statement on Accounting Standards Number 165, Subsequent Events. There were no subsequent events requiring recognition as of June 30, 2009. NOTE 2 — CONCENTRATION OF CREDIT RISK: Project Sister Family Services occasionally has a need to maintain a cash balance with a single financial institution in excess of $250,000 insured by the Federal Deposit Insurance Corporation (FDIC). At June 30, 2009, there were no amounts in excess of the FDIC limit. -7- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE 3 - EQUIPMENT AND DEPRECIATION: Equipment at June 30, 2009 consists of the following: Office equipment $98,230 T i Less: Accumulated depreciation 1S 6 558 Total Depreciation expense was $1,969 for the year ended June 30, 2009. NOTE 4 - LINE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Bank of America. The credit line has a variable interest at the reference rate plus 3.35%. Project Sister Family Services had no outstanding balance at June 30, 2009. 4n NOTE 5 - FACILITIES RENTAL AGREEMENT: Project Sister Family Services has entered into a thirty-six month lease agreement commencing November 1, 2008 and terminating October 31, 2010. The future minimum lease payments are $66,156 for the year ended June 30, 2010. During the year ended June 30, 2009, rental expense under the lease was $63,474. N SUPPLEMENTARY INFORMATION PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended June 30, 2009 Pass- Through Federal Grantor/Pass- Through Entity Identifying Federal Grantor /Program or Cluster Title CFDA Number Expenditures U.S. Department of justice: Pass- Through Program From: C, q l.Lurnia Emergency Management Agency - Law Enforcement and Victim Services Division Sexual Assault Section RC 08201325 16.575 N/A $ 161,708 Total U.S. Department of Justice 161,708 U.S. Department of Housing and Urban Development: Community Development Block Grants Pass - Through Program From: City of Pomona City of Covina City of Chino City of Chino Hills City of Glendora City of Baldwin Park City of West Covina City of Rancho Cucamonga City of Whittier 14.218 N/A 6,963 14.218 N/A 147 14.218 N/A 2,650 14.218 N/A 1,416 14.218 N/A 4,020 14.218 N/A 8,714 14.218 N/A 2,009 14.218 N/A 9,400 14.218 N/A 2,500 Total U.S. Department of Housing and Urban Development Total Federal Awards N/A - Not applicable and /or not available. See Independent Auditors' report. 0 37,819 $ 199,527 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES BY COST CATEGORY'- CEMA GRANTS For the Year Ended June 30, 2009 Total "rant 'Identification Number Federal State Local Match Expenditures RC 08201325 Personnel services Operating expenses $ 111,489 $ 45,755 50,219 16,855 $ 161,708 $ 62,610 See Independent Auditors' report. -10- 40,427 197,671 67,074 40,427 264,745 V ICENTI * LLOYD + STUTZMANLLP B U S I N E S S C O N S U L T A N T S A N D C P A s REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH 6-r— OVERN41ENT A UD1L)WG SWAN: 4RS The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govei- innent Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control. deficiencies, -11- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.057.7300 1 Fax 626.857.7302 1 E -Mail INFOGVLSLLP.COM I Web WWW.VLSLLP.COM REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITING STANDARDS The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, Internal Control Over Financial Reporting In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, -11- 2210 E. Route 06, Suite 100, Glendora, CA 91740 ?el 626.857.7300 1 Fax 626.837.7302 1 r4vlfail 1NFiDfii✓VLSLt.te.( :0M I `Neb WWW.VLS'<LP„C-(—)kA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND O'T'HER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS that adversely affects the Project Sister Family Services' ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Project Sister Family Services' financial statements that is more than inconsequential will not be prevented or detected by the Project Sister Family Services' internal control. We consider the deficiency described in the accompanying schedule of finding and questioned costs as item 2009.1 to be a significant deficiency in internal control over financial reporting. A material weakness is a significant deficiency, or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Project Sister Family Services' internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non - compliance or other matters that are required to be reported under Government Auditing Standards. Project Sister Family Services' response to the finding identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit Project Sister Family Services' response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. November 30, 2009 kL4 A� ,.- VICENTI, LLOYD & STUTZMAN LLP -12- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2009 Finding: 2009-1:_ Internal Control Over Closing Procedures Update on Prior Year Finding 2008-1 Finding: Based on our audit, we found that Project Sister Family Services are recording revenue only as they are received. Several adjustments were necessary in the audit process to bring the financial -statements in accordance with Generally Accepted Accounting Principles. As such, improvements can be made in the internal controls oover closing procedures relating to revenue accruals. a, -- Recommendation: We recommend Project Sister Family Services makes improvements to the formal closing process it has in place to avoid misstatements in the financial statements, ensure the proper recording of revenue accruals, and facilitate an accurate cut off to record transactions in the proper period. Project Sister Family Services' Response: Finding is noted and next year we will improve our closing process and ensure the proper recording of revenue accruals, rather than leaving this task for adjustment during the audit process. -13- St. John 0 B � t 3OC'm r Application APPLICATION CHECKLIST ORGANIZATION St. John the Baptist Social Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruellas at (626) 960-4011 ext 3541496.. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT, 4. N/A ORGANIZATION BY-LAWS 5. N/A CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS,,- Application packages are due by 5 p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3 - FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: St John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Administrator: Michael Ward Title: Dir. Of Development Administrator Telephone: _(626) 337 -4223 Fax: (626) 960 -5085 Administrator Email: sibsocialservices(c)g mail. com Project Site Address: 3883 Number Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Project Manager: Martha Hernandez Title: Dir. Of Social Services Project Manager's Telephone: (626) 337 -4223 Fax: (626) 960 -5085 Project Manager's Email: sibsocialservicesna gmail.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). St John the Baptist Church Social Services has a long history serving the community. This is done through year -round programs such as food aid homeless assistance citizenship classes aerobics aid for utilities and rent bills, hosting a county worker for Medi -Cal and EFT needs,_ and counseling services to special events such as immigration advice sessions health and job fairs, Thanksaivina and Christmas food and toy drives for clients regardless of faith. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 1 No -4- Grant Amount Requested -5 Scope of Services - Please briefly describe your proposed Project/Program and the objectives. The proposal is for two CDBG projects: continue current test preparation and case management for legal residents seeking full citizenship and to help start a violence prevention and elimination program for the individual, family and community. The citizenship program consists of classes in English and Spanish to prepare candidates for the ICE exam as well as, when needed, the English writing and speaking competentcy test. It also includes case management such as aiding in 'filling out applications, practical test day preparation, and problem solving. Th,m rinmeStir, violence program seeks to counter spousal and children abuse, an ...- --l- - — ?I issue in a prior city-led CDBG survey. The program envisions three 13-week sessions (one each in English and Spanish and one TBD), each with 30 participants focusing on culture, improving relationships, positive discipline, transition stages, and community participation, and includes a reference manual for participants. This would also be a link for parents needing classes to meet their or their children's court orders and augments SJB's community service program which deals with many court-referred teens and young adults. Beneficiaries - Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Citizenship Class: very -low income, low-income, moderate-income, elderly Domestic Violence Prevention Class: Abused children, battered spouses , very low-income, low-income and moderate-income clients. Describe any special characteristics of your client population. St. John the Baptist Social Services has extensive experience dealing with very -low, low and moderate income residents of Baldwin Park as well as with various cultures and languages. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). In the current year St. John the Baptist Social Services was funded $4,000 for citizenship classes and case management. In the upcoming year, the program requests $,3000 for citizenship and $2,000 for a new domestic violence prevention and elimination class, serving 30-clients in each of three sessions (English and Spanish) based on a recognized program. Beneficiaries would be abused children and battered spouses (actual and prevented). - 5 - CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes W If yes, does your intake sheet and supporting documentation obtain the following: Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes—X- No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes_X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr. Michael Gutierrez Pastor Print Name Title of Officer Signature Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be- I OWIKlf--: OF L E ASE CIRCLE ONLY ONE 03 al THE IF r0f L L. IV%.A Individuals) Youths Households Please provide the actual number of your agency's total clients assisted to date and the proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS 1423 3200 NON-BALDWIN PARK RESIDENTS----- 443 1000 -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which . further describes the activity you are proposing? A) r1__ i 11 L...... efit .d benefit* nlienf to .mac defined hti wi In The project will tJCIIC 11L a presumed Lt 1,11'Zolit 1c uo U%11 It IN ti y I Iv B) x The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. §� In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds ' from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. - 8 - .ir• W (D m (� Z3 m � W cn O a- 0 T a. V u - - ' - i i i i • - - i • i . • H i i - - r w • • 11 • • • F- uj O W LU (1) 0 c 0- 0 C14 p C) C) C) C) 0 CY) C) 4.0 0 00 L0 C) C) U') 00 F- U- (c) N CO (1) (1) 0 Cl) 0 C0 L C C o %- a. 0 CD C 0 D co NT D 00 CD eu 1 ;!z 0 — I f i i C� rL Iiimi C� c8) I ►oi i o CD CD C) Lo 01 Lo (N C�:) Lo r- CD CD 0 0 0 CD CD CO (D O= U- co 0 U*) C) co co N 00 a) CL 0 o (n a Lo (D CD Lo C) CD CD C) (.0 00 0 0 m C) Lo ce) co CD C%A CL coo CD >, m 0 CD CD C) C) 0 C) C24 U) CD C: a) E CL 4w a) U) (D ns X LU U) a) > C-) C J a CL X E U) a) a) r) 44 co U) a) C/) Lu E c Q m w (D 0 0) LO- 0 0 3 U) 0 0� D F- 2 0 n 2 U o F- 4 :3 0 ci r,� 00. C7)- C\l M W — O. p Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1, Portia Ilagan Treasurer 2014 2.Milan Jovancovic 2014 0 1 ---.& I M L_ J. Lt=1 M�L 1. r ad leco I "If% A A /-11 14+ A Picardo Pacheco 2014 5.1_aura Rodriqu ez I A 40 6.Sylvia Rueff Chair 2014 7.Cruz Sembello 2014 8.Michelle M. Solorzano 1 Vice-Chair 1 2014 Name of Executive Director Fr. Michael Gutierrez CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CEIRTICATION As the Executive Director, or duly authorized representative of St. John the Baptist Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I +[,-+ +kc ;nfel�rryiq+inn r-%rn%Arqmrq in Chic 'fv anu U U I P=-IjUly L110L ti is 11111alllluUv11 t--- I certify -jeclare under penalty of application is true ana correct. Fr. Michael Gutierrez Pastor Print Name Title of Officer c Signature Date (626) 970-9295 Phone Number .qo,qutie66(@vahoo.com Email Address -12- St. John the Baptist Social Services Board Appendix SURNAME -- - FIRST NAME _ TIT - LE - TERM EXPIRES _ M Ilagan Portia Treasurer 2014 Jovancovic M Milan 2 2014 Pacheco I I Ricardo i i 2 2014 Pacheco t tenet 1. 2 2014 Rodriguez L Laura _ 2 2014 Rodriguez M Martin - - 2 2014 Rodriguez 1 1 Monica - - 2014 Rueff { { Sylvia C Chair 2 2014 Rueff J Jose M. - 2014 - Sembello % %Cruz 2 - _ 2 2014 Solulc�aiiv [ ft chellr� AA - -- \ \ /irq (`hair 2 2014 Boutte _ Lucy ^ ^mm� unity representative 2 2015 _j L _.. -.... —. — Non - Voting Gutierrez Fr. Michael Hernandez Martha Robles Josie Ward Michael St John the Baptist Church Social Services ORGANIZATION BY -LAWS St. John the Baptist Social Services currently operates as a part of St. John the Baptist Roman Catholic Church of 3883 Baldwin Park Blvd., Baldwin Park. The parish operates under the legal status of the Archdiocese of Los Angeles and is recognized as such by state and federal authorities. The Social Services program plans to develop into its own 501(C) 3 and is developing by -laws for this purpose. Until then, it operates under the standard Archdiocese by -laws. ................ uov� ®r H �A wn Cathedral of Our.Lady-'o MAUSOLEUM "RESURRECTION,., WINDOW p "a, o"OR - - - - - - - - - - - ®r H �A wn Cathedral of Our.Lady-'o MAUSOLEUM "RESURRECTION,., WINDOW 64 FAR SHE RU1`SlDE LOS ANGELES AVALON= BURBgNIf AVALON (Santa Catalina Island) Los Angeles County ST. CATHERINE OF ALEXANDRIA (est. 1902) San Pedro Region D19 PO Box 735, Avalon 90704 -0735 (800 Beacon St.) (310) 510 -0192 FAX (310) 510 -8360 e-mail: PSieben681 @aol.com www.steatherine.catholicweb.com Pastor: Fr. Paul A. Siebenand. Masses: Sal.: 5 p.m.; Sun.: 9,11 a.m., 6:30 p.m. (Sp.). Sacrament of Penance: Sal.: 9 -9:30 a.m., and by appointment. Religious Educa- tion: English: Carrie Blaty. Spanish: Hermida Hernandez. Youth: Denise Radde. AZUSA Los Angeles County ST. FRANCES OF ROME (est. 1904) San Gabriel Region 011 PO Box 637, Azusa 91702 -0637 (501 E. Foolhill Blvd.) (626) 969 -1829 FAX (626) 815 -2755 Administrator: Fr. Gustavo Castillo. Associates: Fr. Roque Fernandes, Fr. Joey Buencamino. Pastor Emeritus: Fr. Edward J. Landreau. Deacons: Ernesto Vital, John Messer, Juan Garcia_ Pastoral Assiglant: Don Schimmoller !!classes: Sal.: 5161n p.m. (Sp.); Sun.: 6:30 (Sp.), 8, 9:30,11 a.m., 12:30 (Sp.), 5 p.m.; weekdays: 8:30 a.m., 5:15 pm. (Sp.); eve of Holy Days: 5:15 p.m. (Sp.). Holy Days: 8:30 a.m. 1210, P.M. (BlninguaI), First i i ivay: 8.30 a.m., , .30 p.m. Sacrament of Penance: Sat.: 4 -5, and 7:30 p.m.; eve of First Friday: 4:30. School: St. Frances of Rome 734 N. Pasadena Ave. (626) 334 -2018. Enrollment: 200. Principal: Christina Arellano. Religious Education: Lupe Roberts, Office: 508 Soldano Ave. (626) 334 -3500. Parish Center: 506 N. Soldano. Lile Teen: Jacob Isreal. BALDWIN PARK Los Angeles County ST. JOHN THE BAPTIST (est. 1946) San Gabriel Region D11 3848 Stewart Ave, Baldwin Park 91706 -4133 (Stewart Ave. and Baldwin Park Blvd.) (626) 960 -2795 FAX (626) 960 -5085 www.stjohnthebaptist.net Pastor: Fr. John Monlejano, Associates: Fr. Antonio Aldaz, Fr. John Lloyd Ukaegbu. Senior Priest: Msgr. Joseph Herres. Business Manager: Josie Robles. Masses: Sat.: 5 p.m. (Eng.); Sun.: 7 (Sp.), 8:30,10 (Eng.), 11:30 (Church), 11:30 a.m. (Par- ish Hall- both Sp.), 1 (Eng. /Filipino), 2:30 (Sp.), 5 (Eng.), 7 p.m. (Sp.); weekdays: Mon. Wed., Fri., 7 a.m., 5:15 p.m. (Eng.), Tue., Thur. 7 a.m., 5:15 p.m. (Sp.); Sal. 8 a.m.; First Friday: 7, 8:30 a.m. (Eng. in School year), 7 p.m. (Sp.). Sacrament of Penance: weekdays: Mon. -Fri.: 4:30 -5 p.m.; Sat.: 3:30-4:30,7-8 p.m. Devotions: Our Lady of Perpetual Help, Wed. 6:30 p.m. Eucharislic Adoralion, every Friday (all day). Hora Santa, Fri. 7 p.m. Adoracion Noclurna, 8:30 p.m. First Saturday. School: St. John the Baptist, 3870 Stewart Ave. (626) 337 -1421. (Slatted by the Sisters of the Love of God). Enrollment: 550 (K -8). Principal: Sr. Rosario Mediavilla, R.A.D. Religious Education: (626) 962 -1004; Tues. -Fri.: 5 -8 p.m. Sat.: 9 a.m. -1 p.m. Convent: 3963 Baldwin Park Blvd, Baldwin Park 91706 -4251 (626) 337 -0527. BELLFLOWER Los Angeles County ST. BERNARD (est. 1923) San Pedro Region D17 9647 Beach St, Bellflower 90706 -5817 (East Beach SI. and Ardmore Ave.) (562) 867.2337 FAX (562) 867 -4863 Pastor: Fr. Michael Ume. Masses: Sal.: 5 p.m.; Sun.: 7-.30,9, 11 a.m., 1:30 (Sp.), 6 p.m.; weekdays: 8 a.m.; 6:15 p.m.; eve of Holy Days: 6:15 p.m.; Holy Days: 8 a.m., 6:15 p.m.; Wed.: 8 a.m. (School Mass). Sacrament of Penance: Sat.: 3:30 -4:45. Devotions: Wed.: Our Lady of the Miraculous Medal Novena, Mass 6:15 p.m. and Perpetual Help Novena. School: St. Bernard, 9626 Park St. (562) 867 -9410. Enrollment: 200. Principal: Melissa Oswald. Religious Education: Avelina Jimenez (562) 925 -9886. 5T. DOMINIC SAVIO (est. 1954) San Pedro Region D17 13400 Bellflower Blvd, Bellflower 90706 -2470 (Bell(lower Blvd. and Foster Rd.) 562) 920 -7796 FAX (562) 920 -0149 e -mail: pastoralstaff @saintdominicsavio.org Pastor: Fr. Ted Montemayor. Associates: Fr. Jack F. Gibson, Fr. Thinh Nguyen (all S.D.B.). Masses: Sat: 5:30 p.m.; Sun.: 6:30,8 (Sp.), 9:30,11 a.m., 12:30 (Sp.), 5:30 p.m.; weekdays: Mon. -Fri.: 6:30, 8 a.m., noon, Sal.: 7:15 a.m.; eve of Holy Days: 6 p.m.; Holy Days: 6:30,8 a.m., noon, 6,7 p.m. (Sp.) Sacrament of Penance: Sat.:3:30 -5 p.m.; daily 7:45 -8 a.m. School: St. Dominic Savio, 9750 Foster Rd. (562) 866 -3617. (Staffed by Daughters of Mary Help of Chrislians- Salesian Sisters). Enrollment 385 (pre K -8). Principal: Sr. Barbara Campbell, F.M.A. Religious Education: Sr. Emma Stefanoni, F.M.A. (562) 920 -7796 exf. 317. Youth Ministry: (562) 920 -7796 exf. 316. Convent: 9758 Foster Rd. (562) 866 -0675 FAX (562) 804 -6738. BELL GARDENS Los Angeles County FF11 ST. GERTRUDE (est, 1938) San Pedro Region D17 7025 Garfield Ave, Bell Gardens 90201- 3241(Gadield Ave. and Florence PI.) (562) 927 -4495 FAX (562) 927 -5826 Pastor: Fr. Guillermo Garcia. Associate: Fr. Rolando A. Sierra. Deacon: Mario Melia. Masses: Sat.: 5:30 P.M. (Eng.); Sun.: 7 & 10 (Fng.), 8:30 (Sp.), 11:30 a.m..;1 p.m., 5:30 (Sp.); weekdays: 7 (Eng.), 8 a.m. (Sp.); Holy Days: 7 a.m. & noon (Eng.), 8 a.m. & 7 p.m. (Sp.). Sacrament of Penance: Fri.: 7 -8 p.m., Sal: 4 -5:30 p.m. School: St. Gertrude, 6824 Toler Ave. (562) 927 -1216. Enrollment. 265. Principal: Joanne I. Dalton, Religious Education: Cesar Magallon (562) 927 -3185, BEVERLY HILLS Los Angeles County GOOD SHEPHERD (est. 1923) Our Lady of the Angels Region D13 505 N Bedford Dr, Beverly Hills 90210 -3213 (Bedford Dr. and Santa Monica Blvd.) Parish Center: 504 N Roxbury Dr, Beverly Hills 90210 -3227 (310) 285 -5425 FAX (310) 285 -5433 e-mail: shphrd505n @aol.com www .goodshepherdbeverlyhills.org Pastor: Fr. Colm O'Ryan. In Residence: Fr. George P. O'Brien. Masses: Sat.: 8 a.m 5:30 p.m.; Sun.: 8:30,10:30 a.m., noon, 5:30 p.m., weekdays: 6:30 a.m., 12:05 p.m.; Holy Days: 6:30 a.m., 12:05 p.m., 6:30 p.m.; First Friday: 6:30 a.m., 12:05 p.m. Sacrament of Penance: Sat.: 4 -5 p.m. Fri. before 12:05 p.m. Mass. School Good Shepherd, 148 S. Linden Dr. (310) 275 -8601. Enrollment: 185 (K -8). Principal: Terry Miller. Religious Education: Sr. Virginia Slehly, C.S.J. (310) 285 -5425, RCIA. Music Director: Terry Hicks (310) 285 -5427. CCD: Patrecia Formeca (310) 271 -9745. Adult Confirmation: Sr. Kathleen Daly, R.S.H.M. (310) 285 -5425. BURBANK Los Angeles County ST- FINBAR (est. 1938) San Fernando Region D7 2010 W Olive Ave, Burbank 91506 -2642 (Olive and Keystone sts.) (818) 846 -6251 FAX (818) 846 -1703 e -mail: rlei ±ao @stfinbarburbank.org www.stfinbarburbank.org Pastor: Fr. Albert Bahhuth. Deacon: Roland Abalos. Masses: Sat.: 5, 7 p.m. (Vietnamese); Sun.: 7, 9 (Sp.), 11 a.m.; 5 p.m.; weekdays: 8 a.m. Wed. 6:30 p.m. (Sp.), Fri. 7 p.m. (Vietnamese). Holy Days: see websile. Sacrament of Penance: Sal.: 4 -4:45 p.m. Devotions: SaL: Our Lady of Perpetual Help, alter 8 a.m. Mass. School: St. Finbar, 2120 W. Olive Ave. (818) 848 -0191. Enrollment: 270 (K -8). Principal: Michael Marasco. Failh Formation: Sally Meyers (818) 846 -8715 . Director of Operations: Robert Leilao (818) 846 -6251 exf. 225. ST. FRANCIS XAVIER (est. 1954) San Fernando Region D7 3801 Scott Rd, Burbank 91504 -1737 (Scott Rd at Buena Vista) (818) 504.4400 FAX (818) 767 -5096 e-mail: rectory @sfxrccburbank.org www.sfxrccburbank.org Pastor: Fr. Richard Albarano. Associate: Fr. Benny George, C.M.I. In Residence: Fr. John D. Murray. Masses: Sat.: 5 p.m.; Sun.: 8:30,10:30 a.m., 5 p.m.; weekdays: Mon. -Fri.: 8 a.m. Sacrament of Penance: Sat.: 4:15 -4:45 p.m. Devotions: Friday Holy Hour, 6 p.m. School: St. Francis Xavier, 3601 Scott Rd. (818) 504 -4422 FAX (818) 504 -4424. Enroll- ment: 290 (K -8). Principal: Paul Sullivan. Religious Education: (818) 504 -4411. s; 4 �-_ Internal Revenuo Service District Dimc-lor [)ate: July 1, 2005 Ms. Deirdre Dessingue Associate GenerV Counsel United States 0-oni'E'rencz., of Catholic Bishops 3211 4ih Street, N.E. Washington, D.C. /20017-1194 V 11V Dear Ms. Do,5sinque- Depairtment of the Treasury P. O. Box 2508 Cliricinnati, OH 45201- Poracin to Contao: James Blair ID # 31-07578 Toloph one N umber: 877-829-6500 FAX 513-263-3756 In a nifing dated March 25, 1946, we held that the agencies and instrumentalities and all educational, charitable and religious institutions operated, supervised, or controlled by or in connection with th6 Roman Catholic Church in the United States, its territories or possessions appearing in The Official Catholic Dire(;1ory 1946, are entAledJQ exemption trout federal Income tax Linder the provisions of sel7tion 101(6) of the Internal Rsven ue Code of 199, which corresponds to section 501(c)(3) of the 1966 Code, This ruling has been updated annuofly to cover the activities added to or deleted from the DiF�dory, The Off;cjai Cathafic Directory for 2005 shows the.names and addresses of all agencie's and instrumentalities and all educaUvnal, charitable, and religious institutions operated by the Roman Catholic Church in the United Staten, its terriiare6 and possessions In existence at the tirne the Directory was published, it is understood that each of these Is a non - profit organization, that no part of the net samings thereof inures to the benefit of any indivfdual, that no substantial part of their activifies is for promotion of legislation, and that none are private foundations under section 509(a) of the Code. used on all information submitted, we conclude that thQ agencies and instrumentalities acid educational, chart abl ®, and religious Institutions operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or pcissE3-ssions appearing in The Official Catholic Dkeicfor� for 2005 are exempt from federal income tax under section 501(c)(3) of the Code. Donors may deduct contnibutiam to-the agencies, instrumentalities and Institutions referred to above, as provided by section 170 of the Code. Bequests, legacies, devises, transfers or gifts to them of for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. -2- Ms. Deirdm [)e-soingue Beginning January 1, 1984, unless specifically Oxcepted, you and your subor-dinsion Mott pay tax under the rederal Insurance Contributions Act (Social Security taxes) for r more In a calendar year. You and your each employee who is paid $100 0 unemployment . ent Tax A& 01 y uridiDr nue Federal subord�r.?-',nl ar® not lllspbl;� 'I the ta (F UTA). n . 1.31) copies of The. Oificial Catholic 01-reclorY fUr By May 31, 2006, please $end V"rle-- n two -,�nnr, to IRS I EiGE. m Gincinnati; Che copy fn the Proces.sing campus in 09de V;rl I-,- r- - I' Atlarda, ic -l' '30 C-opierD each to the PO Area Manager-5 In Newak Dr-okly-"' C- -ar' - ' at . ionsl Headquarter- and [)ir6dor, 1 0 EyarnInations, Dallas. Lns Anneleg, the IRS'N the retention of your ar-oup exemption as set forth in our The conditions con) Ming previous determination letler of Augu-$t 17, 1983, remain in full force and effect. for janna skufca, director, TE/GE Customer Account 5ef-Vices Financial Services FILE COPY Archdiocese of Los Angeles Home I Receipts I Disbursements I Schedules I I Schedules II I Questions I I Questions II I Questions III I Finance Council SubmitReport ( Printable I Review I Prior Report s Annual Parish Report FY 2010- St. John the Baptist 462 Receipts https://fsipt.la-archdiocese.org/FSRPT/parish/print_par.asp 8/2/2010 Collections: 470216 Envelopes 431,562.33 470217 Plate 289,861.23 470218 Holy Days i 19,114.00 470219 Easter 19,425.21 470220 Christmas 12,005.001 Donations For Sacraments/ Services: 470206 Baptisms 171521.00 470215 Candelabra (Net) 7,444.84 470239 Funerals 14,960.00 470244 Literature 507.00 470247 Marriages 26,531.49 470253 Societies (Net) 593.00 470255 Quinceanera 27,890.00 470190 Bequests (Unassessed) 0.00 470299 Donations 7,386.46 Interest/ Investment Income: 472035 Investment Pool Net Return Unrestricted 1,622.73 472070 Bank Accounts 42.17 472201 Dividends /Interest 0.00 Fund Raising: Revenue - Expense = 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 54,377.59 Other Income: 472305 Property Rental (Net) C_ 0.00 472501 Sale Of Property - Unrestricted Net Proceeds 0.00 472601 Sale Of Securities 0.00 474040 Miscellaneous Income 15,314.74 Total Ordinary Income To Be Assessed $946,158.79 https://fsipt.la-archdiocese.org/FSRPT/parish/print_par.asp 8/2/2010 _- - –r -- Other Income: 100650 Withdrawals From Investment Pool 0.001 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 0.00 470190 BEQUESTS (Already Assessed By The Archdiocese) 0.00 201710 Loans Received From The Archdiocese 0.00 470420 Subsidy From ACC For Parish 0.00 470420 Subsidy From ACC For School 7 0.00 Archdiocesan Collections: 200402 Total Assessment @ 10% $94,615.88 200.00 200410 Restricted Income: 1,500.00 470110 Donations For Parish 50,235.00 470107 Donations For Parish School 500.00 470111 Education Endowment Contributions 0.00 470212 Building Fund Drive /Capital Campaigns 1 84,322.60 470250 Poor Box 1 34,408.00 470502 Annual Appeal 8,438.50 470427 Religious Education Fees 1 71,028.26 472035 Investment Pool Net Return Restricted 0— .0�0 492501 Sale Of Drnnerty- Restricted NP dt Procees 10,263.00 0.0a 474040 Miscellaneous income - Restricted 7,474.39 Other Income: 100650 Withdrawals From Investment Pool 0.001 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 0.00 470190 BEQUESTS (Already Assessed By The Archdiocese) 0.00 201710 Loans Received From The Archdiocese 0.00 470420 Subsidy From ACC For Parish 0.00 470420 Subsidy From ACC For School 7 0.00 Archdiocesan Collections: 200402 National Needs 200.00 200410 Campaign For Human Development 1,500.00 200415 Cardinal McIntyre Fund 1 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 1 200.00 200440 Retirement Fund for Archdiocesan Priest 1 1,000.00 200445 Holy Father 0.00 200448 Holy Land 350.00 200468 Retirement Fund For Religious 1,500.00 200470 Mission Cooperative Appeals 0.00 200480 Propagation Of Faith E 2,500.00 200499 Other 10,263.00 Sub Total Archdiocesan Collections $18,513.00 574801 Exchange 8,053.00 Total Receipts FY 2010 $1,359,131.54 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Balance in Bank as of June 30, 2009 (Per Books) 100108 Checking Accounts 100108 Savings Accounts 100550 Petty Cash On Hand Total Available Cash _1 11 $1,477,117.07 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Annual Parish Report FY 2010- St. John the Baptist 462 Disbursements I. ordinary Expenses (Unrestricted): 570112 Salaries: Priests 1 60,017.501 570113 Religious Stipends 570114 Priest Stipends 570120 Ministry 570134 Groundskeeper 1 37,856.341 570135 Staff/Clerical 570136 Housekeeper 1 20,646.681 570138 Choir 570146 Sacristan 570201 Professional Consultants & Legal Fees 570209 Other Services 570301 Health Insurance 570302 Retirement Plan Expense 1 8,151.571 570303 Social Security (Employer) 1 24,219.31 570312 Retirement Plan - Priests 1 16,000.001 570313 4O3(b) Plan-Priests (Parish Contributions) 1 4,400.001 571145 Postage 1 1,345.901 571160 Property tax 1 10,517.571 571165 Rental Space 571172 Telephone 571174 Utilities 1 52,744.741 571102 Insurance 1 52,480.701 572010 Office Supplies &Expense F 14,126.56 572015 Building & Ground Supplies 1 12,878.991 572220 Mileage Payments 572230 Automobile Expense 572248 Other Travel Expense 572330 Staff Development 573350 Other Meetings 573016 Bank Charges 1 11,020.671 � 8/2/2O)0 hUnn:/Hsrn1. -org/FS .osp 573019 Books, Periodicals &Literature 573825 Building Maintenance & Repairs 573034 Church Supplies &Expenses 573864 Goodwill 573041 ComputorSofhware/Supp|ies 573078 Rectory Expenses 573080 Equipment Repair &Maintenance 573007 Societies 573090 Donations 574550 PahohPmgnsmsJMinisthes 575015 Computer &OMinaEquipment Bui|dingEquipment W1isoeUoneousEquipment 575040 Auho/TruckPurchaaes 573099 Other Expenses Total Ordinary Expense 1,076,017.13 II. Other Expenses 573043 Religious Education &RCIA 573076 Poor Box 574750 Transfers To Parish School 470502 Annua|Appea| Building 0k Improvements Activity: 575059 Church 576059 poriahCenter/Convent 575059 Rectory 576059 School 103291 Property Purchase Investment & Loan Activity 100650 Contributions To Investment Pools 100650 |nvesbnentPoo|NetReturn- Unmsthcted 100850 Investment Pool Net Return- Restricted 120300 Loan ToArchdiocese 201710 Payment Of Debt ToAuc (Principal Only) 201710 Payment Of Other Dabt(Phncipa|Only) 573530 Interest On Loans, Etc. 0.00 IV. Archdiocesan Collections 200402 National Needs 1 200.00 200410 Campaign For Human Development 1 1,500.00 200415 Cardinal Macintyre 1,000.00 Combined Collection Bishops Overseas And Latin America 200.00 200425 Universal - 200440 Retirement Fund For Archdiocesan Priests 1 1,000.00 200445 Holy Father(Peter's Pence) 0.00 200448 Holy Land 350.00 200468 Retirement Fund For Religious ;1,500 .Q0 2€D0470 Mission Cooperative Appeals 1 0•QO1 200480 Propagation Of Faith 2,500.00 10,263.00 200499 Other Subtotal Archdiocesan Collections 18,513.00 570507 Archdiocese Assessment 69,365.85 574801 Exchange -D C 9,264.51 Total Expenses FY 2010 1,361,353.71 Balance in Bank as of June 30, 2010 (Per Books) 100108 Checking Accounts 115,763.36 100108 Savings Accounts 0.00 100550 Petty Cash On Hand 0.00 Total Uses of Cash 1,477,117.07 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Annual Parish Report FY 2010- St. John the Baptist 462 Schedule A Improvements and Property Purchased /Sold I. List any improvements to property during the fiscal year 0.00 CHURCH: PARISH CTR /CONVENT: KITCHEN & BATHROOM RENOJII 1 110,975.00 0.00 11RECTORY: m0 SCHOOL: II To *.a! Improvements (575059) $110,975.00 II. List any properties (land and /or buildings only) purchased during the fiscal year. 0.00 Total Properties Purchased (103291) $0.00 III. List any properties (land and /or buildings only) sold during the fiscal year and the purchase price. 0.00 0.00 Total Properties Sold (472501- 492501) $0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Annual Parish Report FY 2010- St. John the Baptist 462 C..4.....1.. i 0 I. . nvestment Pool I Payable To: Balance-6/30/20091 Contributions Withdrawals I Net Return Balance 6/30/20101 01-Surplus Catholic "C Catholic Center Investment Pool Bank (Specify) Total Debts F= L=--] r---------- I r 0.0011 =000 3.64 10-Building .0.0 0.0:0 ] 0.0 0.00 C=:a 0.00 1 I 20-Restricted 0.00 0.00 E 0.001 0.:00 j 0.00 95-Endowment E 0.001 1 0 =-00 0.001 1 0.00 -Other 0.001 jL0-00 jjL 0.00 0.00 1 !0-00 IT. Securities Owned $92,223.64 II F [Stocks (#100930) 0.00 0,001 F__ F_ O.00 0.00 iI Bonds' (# 100940) noo 6 11 0.00 I 0.001 0.00 0.00 Bonds ( #100942) I 0,001 0.00 �9 E 0.00 _11 III. Other $0.00 CD (#100902) 6.6611F o-odlF= 0.0011 0.00 Total Fso=-oo IF$1,622.73 —=F$92,223.64 C " A i f^ Debt Payable To: Rate % Due Date Balance-6/30/2009 Loans Repayment Balance-6/30/2010 Catholic "C Catholic Center Investment Pool Bank (Specify) Total Debts F= L=--] r---------- I r 0.001 �11 0 0.0] 0. 0:0] [— ] s0.00 =000 0-0011� 0.00 — . 00 s0.0 0 .0.0 0.00 1[000 L 0.00 0.9 - —] $0.00 $0.00 j 'F https://fsrpt.la-archdiocese.org/FSRPT/parisli/print_par.asp 8/2/2010 �rirr� Annual Parish Report FY 2010- St. John the Baptist 462 crnpdeoip n Bank Account as of June 30, 2010 I. Summary (Including club bank accounts, PTO bank accounts, etc.) Account Name of Bank Purpose: Savings /Checking Bank Balance CHURCH BANK OF THE WEST IIIFCHECKING 8,458.44 58,078.29 1 0.00 1 0.00 GIFT SHOP BANK OF THE WEST CHECKING 8,458.44 ----]IF- 11RELEDUC BANK OF THE WEST 63,282,26 71,632.26 CHECKING 00 1,348.92 BANK OF THE WEST CHECKING 33,823.20 FIESTA /SOC SRVCS $826.88 $57,055.71 $0.00 $115,763.36 UZM.Mr-ml i II. Reconciliation - Book Balance as of June 30, 2010 Accoun Bank Balance J Deposits in Transit Outstanding Checks 11 Other Book Balance CHURCH 58,078.29 F 0.00 47,356.79 �_OAO 10,72150 GIFT SHOP 8,458.44 826.88 1 1 0.00 1 0.00 9,285.32 REL EDUC 71,632.26 1 0.00 11 8,350.00 111 0.00 11 63,282,26 FIESTA /SOC SRVCS 3,823.201 00 1,348.92 [ 0.00 32,474.28 Total $171,992.19 $826.88 $57,055.71 $0.00 $115,763.36 https://fsrpt.la-archdiocese.org/FSRPT/Parisli/print_par.asp 8/2/2010 - - - - --r- Annual Parish Report FY 2010- St. John the Baptist 462 Questions 1. Are there any Bank Accounts other than those in the name of the No parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) 2. How many Catholics are in your parish? 3. How many Catholic families are in your parish? 4. Pledge and Miscellaneous Receivable Has the parish obtained any pledges such as Building Fund Drives for donations prior to fiscal year -end (June 30, 2010 ) or any other No ____ miscellaneous monies due that were not received by year end? If yes, please provide: DO NOT INCLUDE ANNUAL APPEAL Total Receivable at 6/30/2009 j-- 0.00 Add: New Pledges 0.00 Less: Collected I 0.00 Less: Adjusted Pledges (Include unfulfilled pledges removed from receivable) 0.00 Equals: Receivable at 6/30/2010 $0.00 Amts. Collected Estimated Total Receivable at 6/30/2010 after 6/30/2010 Uncollectible $0.00 1 _0_00 0.00 How much was paid in Capital Campaign Fund Raising Expenses during the r -- 0.00 fiscal Year? �-- S. Assets Held in Trust Is the parish holding or administering any money, investments, or other No property on behalf of others as of June 30, 2010 ? Example: as executor of a parishioners will. If the answer is yes, are the amounts included in the parish investment account 0.00 or bank accounts? Description Amount Held �- 1 0.00 —� 0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 6. Donations Has the parish received any donations of cash, investments or other property during the year ended June 30, 2010 (includes the ACC or other Archdiocesan Yes organization) whereby the donor placed any restrictions upon its use? (Other than normal Archdiocesan collections listed in the Parish Report). "Permanently restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent. Temporarily restricted donations are those which the donor places a time or purpose restriction on. A time restriction would be - can not be spent until a certain date. A purpose restriction would be - must be spent on a certain thing. Unrestricted donations have no restriction from the donor as to how or when they can be spent." Account Restriction Description i Am-7ount j - s,386A- �e uni ; VT�CHE"�;®A�''RC'OI M Tm. r 50r235.0 C� aapoear 7 li -__ K L BATH v Per ri a n e e n n.no 7. Prepaid Expenses As of June 30, 2010 , had the parish paid for any service or goods which had not yet been performed or delivered? Examples: following weeks payroll, No deposits on maintenance work. Prepaid Description Amount at 6/30/2010 1 0.00 �— —� 1 0.00 8. Accounts Payable /Accrued Expenses Were there any amounts due to others (other than ACC - see 9 below) on June 30, 2010 for goods or services performed prior to this date? Examples: payroll and payroll taxes for the week ended June 30, 2010; utility bills for the month of June not paid by the end of the No _ month: supplies delivered in June for which the bill was not received or paid until July 2010. To obtain this information, review unpaid invoices and payments made in July to identify amounts due as of June 30, 2010 . Description Salary related:(TAXES) Non - salary related: (Supplies, utilities, etc.) Church expense Amount 0.0 . I https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 https: / /fsrpt.la- archdiocese .org /FSRPT /parlsh/print _par.asp 8/2/2010 9. Amount Due Archdiocese Were there any amounts due to the ACC as of June 30, 2010 ? Examples: Unpaid assessments, insurance, retirement, RETA (medical, etc.). Archdiocesan Assessment Pension Insurance (Medical, Burglary, Property, Workers Comp., Liability, Auto) Other: JANNUAL APPEAL 10. Deposits Yes _ Was the parish holding any deposits paid by individuals for future parish activities? Examples: deposits for weddings, funerals, baptisms not performed before July 1, 2010 lNo pre - payments received for parish trips. Include the total amount of deposits as of June 30, 2010 . • ,. Have any individuals per f or lined work for the parish during the year elided Jule 30, 2010 for which other than monetary compensation was given? and Would the school have paid for NO these services if they had not been performed by these individuals? Example: reductions in school tuition. 22,496.37 2,717.19 20,868.00 15,223.00 0.001 Estimated Description of Work Number of Individuals Value of Work Performed - -� 0.00 0.00 12. For the past vear indicate what service or program you used to process your payroll ?: ADP [c] Code # TCM Code # JSJBCHU PayChecks Code # Other: —� Has the parish complied with the following: Withheld payroll taxes for all employees? Filed required payroll tax returns? Paid all taxes due? Does the parish file IRS Form 1099 on an annual basis for non - employees (excluding Religious Order Priests, Sisters and Brothers) paid in excess of $600? Yes Yes Yes Yes https: / /fsrpt.Ia- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Questions 13. Non-Cash Donations Have any individuals donated furnishings, property, or other goods in excess of $500 (other than items subsequently forwarded bz St. Vincent de Paul orcoU for '-' � =� distribution to others) for use by the parish during the year 2010 Description of Good Estimated Value Donated 14. Leqal Matters Are there any legal matters which the parish has knowledge, whether or not a lawsuit No has yet been filed? Date Description � ACC Noted !�e|ectVe|ue.2d 0.001 [Select veme�� 15. Average Bank Balanc What has been the approximate average balances in the parish bank accounts during the prior six months? Accmumt# Avg. Balance 1 55,900-091 1 14,541.541 1 4,023.421 16. Lease Does the parish lease any office equipment, land or other property? Fes Description Lease Te Paymen� HOUSE R—YEAR i 8/2/20lO 17. Finance Council Have you established a Finance Council? Date Established: Number of Members: Contact Contact's Telephone #: If no, please indicate by what date a Finance Council will be established. 04/14/2009 !, 1' 1 EDMUND CAMPION 626- 252 -4585 https: / /fsrpt.Ia- archdiocese .org /FSRPT /parishJprint _par.asp 8/2/2010 Logout Financial Parish /School Reports © 2010 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.98 https: / /fsrpt.la- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Financial Services Archdiocese of Los Angeles Home I Receipt I Disbursements I Schedules I I Schedules II I Questions I I Questions II 1 Questions III I Finance Council I Submit Report I Printable I Review I Prior Report s Annual Parish Report FY 2010- St. John the Baptist 462 Finance Council Total Records: 9 Name Address city State Zin Code Phone mail Delete EDMUND 6 MPION —� 3427 MILLBURY AVENUE rEm —� BALDWIN PARK ®91706 - ALEX BA=S 14648 VIA EL CAMINO BALDWIN PARK —� CA 91706 u ALEXIS MONTOYA —� 3442 WESCOTT AVE —� IBALDWIN PARK 91706 a GINA STROUP —� 1350 E SAN BERN ARDINO R BALDWIN PARK ®91706 FR. MICHAEL GUTIERREZ 3883 BALDWIN PARK ST� BALDWIN PARK 91706 JOSIE ROBLES —� 3883 BALDWIN PARK ST BALDWIN PARK ACA 191706 I —� jOSEFHINE NAVARRO � ITRINA DE PEDRO - -� -- .- -- -- I I L� u First Prev 1 of 1 Next Last Update Cancel Logout Financial Parish /School Reports © 2010 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.98 https:Hfsrpt.la- archdiocese. org/ FSRPT /parish/tblparlsh_rpt8.asp 8/2/2010 r-2 a L a ta A ita 0 0 Family ServlcA is 0 Applicatio T; ^A CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE < `' TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS............................................... ..............................I APPLICATION CHECKLIST...................................................... .............................I1 FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL r - • CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS.......................................... ..............................7 CERTIFICATION ................................................ ..............................8 Application packages are due by 5 p.m., on Monday, December 27, 2010 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORDINAL FORMAT WILL ALSO NOT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. A An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. Assurance that it will conduct its business in compliance with the NON- DISCRIMINATION ION requirements of City, State and Federal governments. An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. ORGANIZATION APPLICATION CHECKLIST Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM, 9- Ri it PROPOSAL (A T CHKAENT A), 3. BOARD OF DIRECTORS AFFIDAVIT, A f- A A K11-7 "t. ORGAN NATION B)/-LA&v'QS 5. CHARTER OF ARTICLES OF INCORPORATION, 6. 11-11 IRS TAX EXEMPT STATEMENT, 7. MOST RECENT AUDITED FINANCIAL STATEMENT, 8. PAST AND PROJECTED ACCOMPLISHMENTS, Application packages are due by p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011-2012 PLEASE TYPE OR PRINT 1. AGENCY INFORMATION Agency Name: Agency Address NW bAU, V� C<J- Street City 'F-,,l p r. . jy-4, ArJrninic+rn+e-,r: Din 1) Title: J Administrator Telephone:-Fax: Administrator Email: go= Project Site Address: h5 Number S MAAi,1C,1, �Yf, Street l J City Zip Code Project Manager: 6U lbo6, SAS _Title: i Project Manager's Telep one: Fax: Project Manager's Email: Describe Agency's overall function or purpose. Include Fistory and experience in providing this service. (if more room is needed, please attach an additional Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ C54DO). Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) WV a-Aal-odJ ak4ov, I Ova- 1SCW(W A?A4-14LP"JqU4ikJ j- k.(C 0-41 i&� -C411-P - 0--V-V O ) WI�,C, . V _9gV ,,A Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). M CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? I,/ Yes W If yes, does your intake sheet and supporting documentation obtain the following: Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Title of Officer � Date I`.f3mt Ye_ Sao 2. Address Yes ✓ No 3. City in which client last resided. Yes '�` No 4. Number of family members. Yes ✓ No 5. Total family (household) income. Yes No 6. Ethnicity Yes ✓ No 7. Female head of household Yes ve" No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Title of Officer � Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. - r-i -r, --`�-- - r. !'-rr i A-4— isa ear. r. �! fie. .. —r. !! l�wr.- i ric reifiriiiiy a��`viiipii�iiiTieii� ua�a to be u�cu �y vtai ayciiiy will uc. PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS NON - BALDWIN PARK RESIDENTS iwo -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • uAligr ant farm workers I n iL_: M h r. irfln nr r1,nc. r'hr_c t ' activity you are pr finrrgii , -, Vi11 iuiaivi A) `° The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. - 8 - L L I -cc QV M ui Cl) 0 a. u) 0 ry CL cc I LL. ca rt U) - I ul U) cc 0 :3 ,@ 4, F- U- 0 cn co 0) 0 N U) 0 4- 0 r 0 to o 0 04 CD LLJ CD d. 04 0. C> C) C14 co I LL. ca rt U) - I ul U) 0 m 7@ C/) F- U- O 0 to o CD LLJ N d. C> 04 co L) I LL. ca rt U) - I ul I U) O 0 O co cu 0 E a) U) m 0 (D 0 N C'i 4 LL tm r_ cu U Ct a U - 0 N C� r— C6 I U) O O co cu E 0 a) U) m 0 (D 0 N C'i 4 I I- LL! D 00 LLI U) O a. I.L. d N C d Q x LLJ a ca L Q WI- �E r i a O :3 +� as F- LL as L N N O 4 _L P PIMA P � ❑ � N UU li/ m F- LL a L 0 '0^ v+ tj O o P P N p I m o 0 r' U C4 U N aNi aa)i (h L W a It � Q Cn m m 0 Cc uN i Ci3 C C a) O (D U M N a) L a °- J Q �_ a) a) r- c O O i— 0 CL 75 U U �- N . ~ O �- N C7 tf lf) t0 f` 00 cy) w Please List names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires wev 2. �4 4. 5. 6. 7.1 \1 8. 1� Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -il - AGENCY CERTICATION As the Executive Director, or duly authorized representative of S4 A-b- NitZI. ,V1nAv\ -t, (Agency), I certify that the applicant is fully capab% of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I r_.ertfy and declare under penalty of pert icy that the information provided in This application is true and correct. Signature (� ) �5 q-- --� Phone Number Email A dress -12- Title of Officer Date Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and functionally impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of six care managers. Two of our care managers have their MSW, three of our care mangers have their BSW and two of our care managers have over 10 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. (Fare„ Management 2. Home Based Care 3. Care Giver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, for disabled adults age 18 +, and for the families and caregivers of either of these groups. The clients or their caregivers must reside in one of the following cities: Arcadia, Azusa, Baldwin Park, Bradbury, Duarte, Irwindale, Monrovia, San Dimas and San Gabriel. If they do not reside in any of these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live-in the client's home if necessary. When a client calls to request ReQistry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of In -Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are available for any caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self -care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories ", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAX! VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. T A V TTT TAT!' A QSTQ-I- A XTfl TT. 1% -- A A T7n ',J ,. ,. L..... ...... L.. L,. 4,. �: ,,.,. ..A 4 4Ll. 1L111 11Lll�lT t17.7171H1�t L: Vlll e a year tiIA prUV1UG5 VolU11LGG1S LV L) sLQL1V11GU QaL L11G selllor center for the purpose of assisting seniors file taxes. (Celt" Y W M Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement A N NN- jTA FADdILY SER"VICE SANrl",, A AM I C,,)II11,71111.ity Sel-vice Since 1951 605 South Myrtle Avenue Monrovia, California 91016 (6?6) 359-9358 Fax (626) 358-7647 Board of Directors Resolution BE IT RESOLVED THAT ON JULY 29, 2010, the Board of Direc torS Fami1v �Of Santa Anita ta Service HEREBY AUTHORIZES AND DIRECTS Tffl� FOLLOWING INDIVIDUAL(S) FrediaL-�� Mill Geoj:g C�.Nalb�acii-P�li-D-,�-k�s,)c�ialerl-�xeclti�veD*,r,,ctor ATTESTED: Sig. re of the Chair i6 Directors COUNSELING ROGRAI"A of •;;—rd,� 'Directors, Richard Singer, esident of Board of SENIOR PROGRAtAS ' 421 S. Santa Anita St 363 S. Park Ave. Ste. 203 603 a. Myrtle Ave 740 N. Dalton Ave. 605 S. Myrtle Ave. 716 N. Citrus Ave. 7 San Gabriel, CA 91,76 Pomona, CA 911766 Monrovia, CA 91016 Azma, CA 91702 Monrovia, CA 910,10 Cowina, CA 91723 (909) 623-6530 (6 26) 358-1185 (626) 812-5204 (626) 359-9358 (626) 966-1755 (626) 308-1414 F 90 9) 623-0549 Fax (626� 303-5043 FaV620969-5611 Fax (626) 358-7647 Fax (6--,6) 8,5,9-0999 Fa>, (626) 3,08-1818 B Y LAi� S for the regulation, e�:cept as otherwise provided by statute or i,t7, Articles of Incorporatir-n, of SANTA ANITA FA�.',ILY SERVICE a California -4onprofit Public Benefit Corporation ARTICLE I. Offices Section 1, PRINCIPAL OFFICE. The corporation's -- 1 -1 U tE -dc�- place as principal -o:t_1L _ice- snall. Lie --,Ixea anu -locate' a - s it I � - the Board of Directors (hereinafter the "Board") shall L�eteri-itine. The Board is granted fu--1 1power and authority to change said principal office from one location to another. ARTICLE II. Membership Section 1. ME1,41BERS. The corporation shall have no members. ARTICLE III. Directors Section 1. POj-,=S. Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powe--s shall be exercised by or under the direction Of the Board. The Board may delegate the management of the activities of the corporation to any person or persons, a management company or committees however composed, provided that the activities and affairs of the cornoration shall be manaoed and all corporate powers shall be exercised under the ultimate direction of the Board. 1,�ithoutl prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them as may not be inconsist-ent with law, the Articles or these Bylaws, '-Fix their compensation and require from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to mate such rules and regulations theref cLt,", not inconsistent with law, the Articles s ;,'t h or these Bylaws, a ey may deem hest. 1. ' c) To auopt, hake and use a corporate seal and to alter the form of such seal from tinc to tine as they Pay deem best. d) To 1 orraw honey and incur indebtedness for the purposes of the cul i,l':11 lull, n"d V" cwpw W Lai r::n::u1: d ,]H an).1vCt" therefore, W, the corporate name, prcQssory notes, bond_`:, ode umures, deeds of trust, `[:ortl es, plednes, hypothucatlons or other evidences of debt and securities tleref ore. e) To carry on a business at a profit and apply any profit that result from the business activity to any activity in which the corporation may lawful lm an qa__-,e. Section 2. C^.;WITI Z The mana7ement of this Corporation shall be vested in a Donr-d of Directors of a m ini on of ton and a maximum of twenty- five members. The Board shall take final action after consultation with the staff on all major questions of policy and general plans, Section 3. TE R.' OF OFFICE. Directors shall be elected at each annual meeting of the Board. Each Director shall serve until: the next annual meeting of the Board and until a successor has been elected and qualified. Directors may be reelected but no Director may serve more than six consecutive years. Persons serving less than six months of an unexpired term hay he elected to sin consecutive one year terms. Section 4. VACA;;CIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director -:gay resign effective upon giving written notice to the Chairman of the Doard, the President, the Secretary or the Board, unless the notice specifies a later tine for the effectiveness of such resignation. If the resignation is effective at a future time, a successor may be selected before such time to tame office when the resignation becomes effective. Vacancies in the Doard shall be filled in the sane ,canner as the director(s) whose office is vacant "as selected, prov'i.CIP__CI that vacancies to be filled by election b7 the directors may be filled by a majority of the remaining dircctors , althou ;h less t -.an a quoran, or by a sole remaining director. Each director so selected shall hold office until the e %piration of the terra of the replaced director and until a successor has been selected and qualified. A vac,nc7 or vacancies in the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the author - ized nuir,Lcr of directors should be increased. The Board lay declare vacant the office of a director who has been declared of unsound :.rind by a final order of court, or cpnvicted o{ a felony, or been found by a Sihal order or judgment of any court to have breached any duty arising under Article 3 of the t:nlifornin Nonprofit Public Benefit Cor- poration Law. No reduction of the authorized nnMer of directors shall have the effect of rewovin� any director prior to the empiration a<rf� the director's terra of office, 7 Section 5. held at uny place wi been desl�nated fro-) L h I (-,- -- �7- I,- f the -_'�,,ard shall be et�n��s of T L 1 7 Ll,iin or t'-' 0 u L the State of California *.which ?has tine to -oar6. in tee absence of such Cetin'-- si'all ant the principal office or �1 'hold 7 -7 -oar r sI-Iail d an annual c t on Z r, * rectors a-Lid o Lffi,_-ers '�Cet4n,� for the puriPo-se 0- oranizaticn, selecticl, 0- �' -' I _C__ ", n, -7 the Doard sln� of iol tra-n�-�nc` clin Of 1'all set the ,3ate of saic: be h 1 in the =1 the �IoarJ s, e ig shall Ir five (5) -�i;reCtGrS at SIUCI! 1��eetirw i"e Drescncc of an ni)a 1 ee t i I con-LituLC -,, quoru_j. Ti.e owed os .);rectors -iall have ction I y I at such ti-.-e and place as it shall at least ten a�' �_,UaL detcr-.;'_'ne. live directors shall constitute a quorurmi. The President shall, IT'n If the Board o f Directors, b Virtue - o f 'I I i' S D f f i c a be clihai.--:nan c�. 4 and in his absence, the next ranking officer present shall preside. Section 8. SPECIL1,L !EETINGS. Special meetings of the Board for any purpose or purposes i-,iay be called at am time upon written request to the President by four directors. Special .,,ce C1 e ti1-1__1,s of the bard shall be held u-,)On (15) day.s notice -it (48) hours notice given personally or by by first class nail or ort*,, eir,11 telephone, telegraph, tele:: or other sir,-ilar :weans of cc:.'-un icat4on. Any such notice shall be addressed or delivered to each director at such director's address as it is shown upon t:1-1a records of tne corporation or as may have beer, iv E-11 to t,,-Ic corporatiojj ',I-y tzlic director for purposes of notice or, if such. address is not shorn on such records or is not ascertainable, at the place where . the meetings of the directors are regularly held. Notice by ,.iail shall be cice:.-.ed to have been given at the time writteln, notice is deposited in the Jnited States mail wit, postage fully prepaid there- on. ':ny other -written notice shall be dCE--ed to `-avc been given at the ti.: e it i L �elii7pred to a co7:,:-,-ion carrier i s -1- e r s o n a 11 y d c 1 i ve r e e r e c i - -_ n t o r i _ - - - - - for trans - mission, or actually trans:-'ittcd by the 7erson 7ivino, the notice by electronic ;:leans, to the recipient. Oral notice shall be dee:ned to have been given It tile ti7_ie it is coi,.-imunicated, in person or by telephone .or wireless, to the recipient or to a person at the office of the recipient who the person ,-J.vin- the , Y - I he jot4CC, 1,,as reason to believe will pro�iptl,, co.iunicate it to t1 receiver. I Section 9. Quonu,1. Five directors shall constitute a quorum of the 'Board for the transaction of business, except to adjourn as provided in Section ection 12 of th.- I 1-is Article III. :'very act or decision done or r,ade by a majority of the directors present at a 1,ecting duly held at which 0 quoru-", is present shall be regarded as the act of fhe Board, unlp-ss a gre ter nu-ber he required by law or by the i%rticles, except as provided in the next sentence. A meetin,; at which a quorui.i is initially present ,nay continue to transact lbuSi- ness not,,.7ithstarldlinl- the of directors, if any action t2ken is appro,ved by at least a majority of the required quorurin, for such meeting. Section 10, WT ICI. MM W 71HINGS Si TELEPHIC-:,�E. .C,beys of the Mard may participate in a meeting throush use of conference telephona or similar ccw unication equipment, providing that all members participating in such meeting can hear one another. Section 31, 7.,.IVER OF 0TICE. yotice of a meeting need not be liven to any director who signs a waiver of notice or written consent to holding the wectinS or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting without protesting prior thereto or at its co7mencazent 0c lack of notice to such director. AIL such waivers, consents and approvals shall be filed with tke,corporate records or madc a part of the 'mutes of meetings' section 12. AwnunnsyT. A majority of the diroctors present, whether or not n quorum is present, may adjourn any directors' meeting to another time and place. iotice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, xcept as provided in the next sentence. if the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors, who were not present at the time of the adjournment. Section 13. ACTIM 7ITKUT ?METTNG. Any action required or per- mitted to be taken bg the hoard Pay be taken without a reeting if all members of the Board shall individually or collectively consent in writing to such action. Such consent or consents shall have the same effect as a unanimous vote, of the Board and shall be filed with the minutes of the proceedings of the Board. Section 14. nICHTS, OF INSPECTION. Every director shall have the absolute right, at any reasonable time, to inspect and copy all books, records and documents Of ovary kind and to inspect the physical properties of the cor- poration of which such person is a director. Section 13, = 2TTEES. The Board may appoint one or more cO At- OaCh cons istiny; of two or norc directors, and delegate to such cOwnitt" any of the authority of the Board encept with respect to: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The fillivS of vacancies on the Board or on any committee; c) The fining of compensation of the directors for serving on the Board or on any co: mittce; d) The ar,,endmcnt or repeal or Bylaws or the adoption of new Bylaws; e) The amendment or repeal of any resolution of the Board which W; its enprcss terms is not so amendable or repealable; f) T'no of of ter copwittCes of the Doard or the mv , bers thercoft; C g) The enpenditurc of corporate fu director after Ocre are pore people norinated elected; or h) The approval of any self - dealing actions are defir.ci in Section 5233 (a) or the Benefit Corporation Lac, ds to support a nominee for for director than can be transaction, as such trans- California :.;onprefit Public Any such conni flee wust be created, and the me_;bers thereof appointed, by resolution auopted Sy a ,-ajority of the aut •orized nu=ber of 6irectors tiled in of ica, provided a quoruz is presant, 2nd any such co...:: ittee nay be jesilnatcd an inecutive Co;:,cittee or by such other name as ` ac Board shall specify. he 3oard may appoint in the same :canner alternate . Mrs of .ally col , nue who way re?lace any a zcnt ranber at any noeting of the co:. :ittee. The Doard shall have the power to prescribe the .:tanner in wkich proceedings of any such committee shall be conducted. In the absence of any such prescription, such committee stall have the ma n which its proceedings shall be conducted, .-power, to prescribe the ��:.a��ner p ` Unless the Loam or such Committee si-?al i otherwise provide the regular and special meetings and other actions of any such committee shall be governed by the provisions of this article III applicable to meetings and actions of the Board. Each committee shall report at least annually to the Board of Directors. Each committee shall keep, at the office of the corpora - tion, minutes of each of its meetings which minutes shall be retained for five years. Except as specifically provided by these Bylaws, each committee shall act only in accordance with the instructions, of the loard of Directors. Each committee, the Executive Director, and me.:bers of the Staff, shall work in full cooperation and in the event of any failure to so cooperate the per - son aggrieved ;gay bring such failure to the attention of the Board of Directors. :A. :L.CuT1V CC_.. T T_E 1. The Executive Committee shall consist of the President, First Vice - !resident, 'ieconj 'Y,ic.c- Prsr'.-s dont, Treasurer, f acretary, and may include two other ve: bers of the DoarCi of Directors as the President may appoint. 2. The President shall be Chairman of the Executive Committee. 3. The `:::ccutive Com7ittce shall have full power to act between Bard . octings on ;--afters of ,policy and a0inistration. 4. The Executive Committee small report their action to the Board of Directors, and the Doard of Directors shall have the right to rescind action tn) cn by the Executive Comnittee. B. 071E C0-___IT'T _]ES 1. The 'resident shall have power to appoint additional committees fro:; tic to time and to set forth their dotics. j 5 Section 16. FEES A7D CUPENSATION. Directors and members of commit I tees may r,-_,caive such conpensation, if any, for their services, and such reMbursesent for eNpenzes, as may be fixed or determined by the Board, ARTICT2 IV, Officers Section 1. OFFICEM The officers of the corporation shall be a President, a First Vice-Prosieent, a Second Vice-President, a Treasurez, and a Secretary. The corporation nay also have, at the discretion of the Board of Directors, one or wore assistant treasurers and one-or more assistant secretaries, who shall have such authority and perform such duties as the noard of Directors Pay fro- 070 to time determine and such other officers as :my be elecLeJ or nypointed in accordance with the provisions of Section 3 of this Article IV. Section 2. ELECTIM The officers of the corporation except —such officers as nay be elected or appointed in accordance with the pro- visions of0action 3 or Section 5 of this Article IV, shall be chosen annually by, and shall serve at the pleasure of, the Board and shall hold their respective offices until their resignation, removal, or other dis- qualification from service, or until their respective successors shall be elected. Section 3. 5us7IDI=E OFFTCERS. The Board may elect and empower the President to appoint, such other officers as the business of the corpor- ation ay require, each of WhOn shall hold office lor such period, have such authority and perform such duties as are provided in these Bylaws or as the Toard nay from tWe to time determine. Section 4. , =OVAL AND RESISTATICT. Any .officer may be remove6, either wit!i or without cause, !T the Toard at any time or, encept in the case of an officer chosen by the Board, by any officer upon Yhon such power or r=oval nay he con:cryed by the 7oard. Any such re�oval shall be without prejudice to the r!Shts, if any, of t%e officer under any contract of cT2loy-- i.ent of the officer. Any officer nay rc-ign at any tiwe by Siving written notice to the corporation, but without projudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect aL the late of tine receipt of such notice or at any later tt;e spccificd therein and, unless otherwise specified therein, the acceptance of such rcsi�nnLjon Nhai1 not he noceskarV Lo make it effective. Sactton 5. V•CA7C17S. A vacancy in any office because of death, resiSnation, renoval, disqualification or any oLKer cause shall be filled in the nanner prescribed in these lylaws for reZular election or appointment to Such office, praViVCj that Such vacancies Shall be filled OS they occur and not on an annnal basis. Section G. PAESIDENT. The President, in addition to the duties prescribe! by LhMe TYlPWS, s"all have the usual duties incident to his office, 'ijall he ail S C-OffiCin �c�her of -1 all coa;ittees. Section 7. VICE in the event of t'ha absence or the duties illncs's -of the President, t,�c Fir -;ice-Prcsidc-,t shall T)orforn t, of and in the even:: of the a')sence or illness of both ti-la President and the First Vice - President, the .'econd Vice - ?resident s'7all ,Derf= . the du t i e, s of t'n e _` r a - dent, The Vice -- President S',-all, so "far as possible, cooperptc-, th and asS4.-J: tine 1'resirlent. Section U". � S) I _'�'_E .)' . The 'treasurer, in addition to the other duties prescribed by these 7yla,??S, shall review the accounting of all funds e::pectced by the corporation and have the usual po-.7er incident to his off-ice, I Section P. S =he Secretary shall keep the minutes of the 1,^eet4nZs of +the 7)card of 3irectors and of the co- -,,itt:ees as set forth in Article III, Section 15. The Secretary shall, so far as possible, tal,-e 7 charge of such correspondence as the President -.-,a~ refer to him. A. MCLE V. Staff. Section 1. The board of Directors shall select an E,;ecuvive Director to serve at the pleasure of the Board of Directors and at such compensation as the Board of Directors shall fix. Section 2. 7ze 7-:eCUtive Director shal-, have -eneral responsi- bility for all activities of the corporation, and may attend all meetings of all co:.,..-1iittees, but shall have no vote thereon. Section 3. The EJ,ecutive Director i,,iay present to the Board of Directors or any of its co:-F:r.-,it tees, any matter affectin- the policies or activities Of the corporation. t".RTICLE VI. Other 11rovisions Section I. Unless the context oL',,ei-,;jso rcquiri_s, the cilCral -,-'rovisions, rules of construction and r � C f -* - -, -' t � C) :l s 74 S - on s �L � J_ containeu-' in t1:-,e Pro- L 1 of the California i,i7onprofit CorporaLion L.-ni and in L*iie California :'.onprofit: 'I.`ublic Benefit Corporation T, a 7 s ! i a 11 ov c r ii tliC cc nr, truc i on of Lhc;e 7,j la,,7s . Section 2. _1"I'l' T These i; :ay be a^;cndcd or repealed by the approval of a majority of a quo=.-, of the board. A=ICLE VII. Corporate Seal T'I�e J',,2,-1rJ of jOirectors shall adopt a suitable corporate seal Conta-inin-3 t:10 na::c of t1le cor-,-.,oration, the d-cite of its inccrporation, and t1ic -,:ord "Calif, rnia ARTICLE VIII. Fiscal Year Tile fiscal ,,'ear of this corporation shall be.-in q,,*� the first day of July in each -year. evisCd 23, 19 2 7. �w? (TO -10 1. fl IMIN OFFICE OF THE SECRETARY OF STATE qr. Hcproducti a 1, MARCH FONG EU, Secretary of ,State of the State of Califorma, hereby certify: That the annexed transcript was prepared by and in this office froi-i.-.i the record on file, of which it purports to 1.)c a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Gr-eat Seal of the State of California this 'OCT 2 2 1979 0 ,- of State nW 'V •ut, O 11, � �N� f�g..'�', ,�, .. .� �a✓m,%.��i ( d .,trio dry , � 1...:Cfw� ka d '�.d..(�.1L,�w��i.i.C,:.�:, r i y .� , C1{ uj.tti , t ' p,t 't � ' � ° )✓ ��1�� t�,f� 7g t ""'J f ,s 011 �MCOxpoRATIOII .cs Brml.c ut Y `: OP , J Ig T.�Ii LI' 3llir�ZC Op Mo IA p s`® ?17L 1ij ? 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( �, aiQr H� i f Sti air , i r t 7 +rl "C � i{{ � ( , '. .r �� } � vIJ7 •Y �. V i � rIp sl )I 1 It i ",tr � l I i f'? r ,,'. �`fi- 1 i 1 ' L �', 1 �u .111'1 }t'y -'. ' r�t U i l: � � 1 ;�'7, • ] t z.t� +�j %��,111 �{ r i. ' l•y r r 'S' 1 vC'" Y . m z" , P r r r{ I d�.�i CIL' ��1�1�C.�d11�1Ab r 111 ,.�+� } 'x•3 p+, fV ,y ¢!iy q�i ,�' , r h a hi r� y+. it 4} 1 t !, 1 -'I ', cU1'VI.Y t' 1 0 C j' Re t AFT Warcty; tl•.. Aga s _ a �a'a aci Ruth t nrv.5. ��'iwl':I � xa ire nUbaO'i raci;:rte',�� i�kl�� 1.�r�t�tz tlt�',�a4j ,�itsCi s n 1 1.� 11 Y4 9 tl 1. }l �. %) (� 'tic �.� s 1941M% 3i t 7, I the q ,q ig y ti i {�' 4 h i� '� i �i"..�d:�i�L�4L 71 a� rl�- you n } , �' r `'r } �a� r "y 301.. too' day and lynaz� 'ttxic� `��rti�'Wh firmb sbova'�ritt n 4 j �"'yt� R', "($' yy 1 �/j yi e' +{ �y L.i Cl 1 a <.:' .=• t ' e. Y �..1.r.4 C r1iiYT t an - J l.i� teiY , °I '}1 t �t? �Yt( nP�7sgl.�3 , �3rY7 , f:• 4 i Am 7z {� SzAT 6J�r GF.t�Lt. ?"Ci.C�fd. & xt n G -0 woo 4hy ji rc� �iie��s '�,xoc On �Psia.:iStYa dad )i Afril.�'I1�5�e� b+acs 'cat x° �'ub2 C in!'arx� ar:;�h¢ O nt a�` lot, Angeles 8tata of', Calif 6M VP li 'residing .tea � in,^ u14�..ao isplo aad ap4ojzvorn, �rsona,lly appoared �•�ol;��.n ? A, ��Lrnl; known t. 'm tp bo ;tho lnraerx�xnd=c� 1� subscribaci;ta h? • tr f •'�) �� i within inns trumant, a.nc� .� h a cLrnovledg% ,tai a' t ,t `�aa 4 a�g��zted tho �� Zn • � Lrxaar� � �sr6�s�, have `harduntonesb my h� lml €xnd c��°MR41 say, tho day, caxyd :Saar':irr'tta�.€� c��t�-i° 000 ��w �bov� s��Lttan f ;1 } os q x L3 n art aX £��.1[Y�� i' CoL1nt >:$Yld `St��4ifel Ex )�i f3S {i 2 1953 �., S i} I� I� 1 , i TA YE' p9 y'�-r py�/}^q sl itx.l 4.. �.1 ` Ci�ii.t.E..S'OAt1d IA g. - Ct�� TY O?� LOS Julou� I �''�" AI 0 r� thier'21f :day o� AP p,5, > ;a �'' I gITOttsry, Public in an,;l Qr,tha • Clount�' Lcsa , 4B a te, oi, Cal3far�:�_a, MAY'", l,, ail € f ra id3x y ti�ai'cin� .Qul� Ia T^i si.onod �t d,'s w as°�� ParO011,ally Wea�°aa xznro, knaart to mn to b`tha- prozixcr�� erne s�ubsar�bao tb® �riir�in r: ! x�aAtad Ythe mare p }. =. t Fg � a. �k noml.a�ig , ,.. ins 1, i'�. ��ir, � l�,L� �Yld rr' �.• f 7 I4 i a ©e 1 th s day and ,��xr in1 �s ✓at �"ic�a i Ira t �?a�aa tax tt�� OVA 1�A(',r Y1ii[..i.'1.ir{1 11";,10 . HAIR t✓s { +l,i i ...i.��- a�.�i�.. Y..r 1 ,�1..�- �.�.ILc Lu�.u�.illl"di3.,.1...w:S •. - .. , - C i 1 1 ( V, 1, . I `4 �" _ • C �. 1 � �'s.�v T7 ,, ' CFddTIFICATE o T ct s P i g OF INCORPORATION OF FAMILY SERVICE CF- P*ROVI `fh� uaad�rsi�nd; �dl C� k lden bird Shill ;,:Ihbrnp o . �t1 c�1 &aBSd }21 46® Inn at do IlercbY ce�r� f y 'thtat �.h�y es� �� P b all rimeo herb in' nt:innedo the dalV ale cteusnnd:aatang ,PrOit cYor", ' Cf�3r1$ffi cor- pora necretar°y,: of :P' II��1: 9 VIC 4:�? Q�J %4VIAD z'. I ,I U porfation8 rand further . th &t� Or a At reffa1 r,: a�cetin the board, of directors of en id a:orpora.tion 'duly �hsidr! &&ta its principal office f'or' the trnnn- actibn of businaso &t onro' �,�`Cn2lfor ��, n,t 3$30 o�cioat P ® J. , 26th '1951p r nt. which mesti� on a h� ds of June,,,,,., .thorn a�a a rat ,11 tines prenent &nd acting d.Puorum of �i0'meanbers of said buard the followin ..renolutio �era duly adopteda HERE 9, it in deemed shy the, board of: dl eactorn cif' this corpaz tion to' b® to ltn bbst intarooto and 'to the bcot interent3 or Its me=bnroL.tl�a its: articl6a'of' inc- OrPOrntion be arnondod by adding thereto Article �ICRfI� to.r�a� �� fc�1ls��c: ,eEICn3is d s p rtL o� 'thy net earnings of the co port ora 11 ' inure !'to the ; bonef it, of any Private, min, bar h.,er.ind9 idunl In'.;tho ovga. t thoreofs Or W:Znq. ', a Oof. t Cosp}Zp ", oration will ';b,,, of dissolution t ..tznt fir rd' , to ;f azrdg;',:f �aasdration',or'corporutian tz ;os°�;nni uses and' o °rata exxcluaively: for. °} charitable pur- ;;porscc�' c�rsu i� thy` eve t ,of 'distrlbutiora the di,tr °iLfato RESOLVED:.F=r!� tha the '.board o% 'directors' o� this corporeatir�rs h x�by adopta `and �ppro �s said aman6rr_,jxnt of its" articles of jncorporaticaD ®' +`;' �tI��OL�'IsU �'Z'>'�&'d''t4ant th�'pr�a�cie�n't;`�ctd t�ae� ��scr�pN�.ry j off' thin} corparaticn be and, theay ;.h�raby aa°t nzatl.o�°i��d and direct -ad to pro6ure sdeaptio na ,4nd,.&ppr ;val` of 't14 f'mragoiDg arnondrrtrat by tla� rote of trio- thirds ofj�a quora of% thea':rn�mbnro e�8 ythus corn�rtt tion" and, thereaf r .to i sign and verify bar their 01thr zzd to'.f110 ¢rs C,ertificat�'in'the'fc z a�rad an, _r rnqu.irod byi'SectiOr_ 3672 of: the -'California ; Cor°p+�rationn CodO Band ' in general' to :do : any .'ar�9 = t (� A I6 of bumfr��o. �G M. ova th'd�Y 0rtAu &.12tg 10,61 �d0 ta�a 11ow !owing renoluti0j) Wan duly' � ltahr ioi'co r- 'p1oaarr�. � bord_ofdir�cGe the of at tc g 1 re u lir 961 at' tna..prin P 11 efiiC c��ltt tod zl I,: ad r�r ed &nd &pD a�ved by, r��oluG�r�n 'i I G'. P onx� rvir g rffiIA °rars�i ; . oy nai; l� a- ie Giolar� o = ;is�ca� °porhOrst cdne.G �id� f-Ali r Cor?t riticri Eiandin .. q CS C 4L�CL 6` p� mn r9 ., `¢ Iowa " firf no art lry` t � i.: I/ r t � {. III' tf I ..• �}�i x t rt+t Y � q� P -1a ar°t o ,. 1.i�4�1A11Y a M tIT }ii �U&i t3C�£itl iL,u wo'' 1- a. ci , R1 '. s7 �i1 N ir. r;. mbor' thOrOOf',` Or'.t� ny;�th�r,aya,� ��a k cvp�nt'bf . dimsolut on rai � „ oun�dation or'cor�ara- 11 1.1. be transferred �a :a' fun u tiorl or°¢4 i end end a�par'At6d : e xclusival� for'.. tlz�rd��blo I pux�g7arsC�e and in G!}�' � nG, distr•ibutiorl®, , tribuG�sC Oxcr- PG.Yz°or�. Fode °trl iz?cor�aa tax �, {r a liability. $ c• Y r -° ?. , rqp�(��y-3rp�p B ,1�,. 3OLVED',thAt the, fore �o1r ar . atd d$O , 1.I L ll� 1 1tL' g l�i'azW of t1l€� articles of in0ovpbr`,%ti0n of'thin ctho�m�#tab�rabof 'apd they only hezreby go.,,nd G ytr eld pProbe amo i :,''thin cor oration �zzd t1�at;;dt�id ar°tiel � be zzs rsde�d b� :t d, is ig thereto Article E10HTH tea r�zr . As, h�t°¢��n apt forth.: ;arn�ndnsc Th rd�z lt wttadelcted and aipprca�nd SPA torol�ci��t�i - - a- ��th��, totrsl ,,vest�;�of i3 �memba8p: b t said c�ombo� Y ., ,t The teata�l rzcaznbt Four z er oS± MCC�b s� o " �rnid. aag poz° Gio I. e rltitlad„ to `, oG€�' ora ear eos ae� t tsa, tha .a dop�ign of esuch anendn �.{ { o r�i�icn t5n pvz','C&ntp hear 22 t a ab � c�sl tSGcate quarur, is: 213, f �tih� �dC �i ,nod b y x CUtCd this den this 'eaf Au ezt, , 1901� certificats� 0 iR�PiS9 r'ti5yt aC:� t�I+ (� /.f� 6�Ili1 v %VTCe �t t �, t ��.d � �� 03 S am Y t �i9rVICe . tf r t ecru �5 q J£�` �t i' ©� i'1O P�T�a VL�3 - 'iIL '� ,•' tJ1 f��it��l In X7,1 �T �l,t f� - , I I�. �I , If f:} � �yYt rr, � � { �y � , %I [ Z> I q.� !,i t �.: I , ( • i.h S • -� r � Icrl ,1 ' � � 7. ,�I., YI 1. �t�F, I irtll S !Y Ley P a � �1 � rr �i { ty� .��f , t rt �' Pt,� ,?.,..._ _� =,a.. _ I , � �,f -•V I t 'tl r' '!, 1 � „`�/j�f4 J�, H iI i �i.}1 r ,r�� I '(i ' 1 �1 �,. , t ,�, I , � I ,,,1 , ; t f , I � • MAN it t _ t STATE ©� C�Z��Ci�1IAA � a q my I J ®ll a C ?d t W ,Si��i�� dimly 1: a } I: °ai, Men fox° ti9m Ali %. f�dep�r�� ).. 9 ' !t � California! f nfr” o^a1ion i7are1n F i t a ice r q I, l ` a 'i i"ad3d7.,.�G "7Ki Uft Ct.,Ld; e"3& •rla i.d .. �s�;p�ra�r , �.� ffi' r � � . pic ` hh t d t m ts the, � dt� o po t�t x I , ovea ntstherein. made arp true spid' cest9 esL a d t :h �fg��G�zcm pcs�o�ti�g oEhip/her own c�cwledge, and that, the • , to be t1c ig t u : ghee Ott are �r3 ��i�a� p�ca3deasfi a��d necbetr�r�r� ! I tqi `SE1�JrYC�°1�t`.°4,snd E1L"S1'�rn toibe 0r& I �I I Batt Chia Bth,�daynof M€zgus ., , 6�X' the County of Lon Angeles, of, Ctzlifarnia , c ; y 1, ti , i' r tip, r - � +r:L• �1 5 I .f i a ,, l'rP, �� red;,, I I Yf ! i,i { :.t �I, ' r i:j� '+'a!`�y�,fw'�•',,14 rr,,J,!'Siw }'tfl4�4i�,trsjti I,i� ,Fa, tI ,. � I t is�� t S.7 r K r'�fv T •nj � �'`+�'�V s � r�; +s e.rl +,( .�'z '"`{ S � ��' ,-:..� ✓ � ,� +d N rF- 9y{ n,, y�Yo 17*NVSa� - p.�7, CJs, -«u S.a' ra+. -.J 601 i t E 1 o WU� �, ..c,, , }i , 17�'� f�, r ' (`P,74�1 iC', I� f-I t �� in tp �7z {.., ,"q I. s `� G L4 r�x 3 ')v r r � rh a kl � �li :' � r 'irt�V((C'` "p ._ +,, � �JC y ! A1`"• y9'��e ^¢�. z' i °'l t,� IM 61 1 r i its Artic LLC6�.�.Y.t'LW r.?i.+�t; +y', � �7 ��ly��p � ,cl � vl � �� t $• 71 ,� 4 p. p 7 ttf ff ygsp a�u 5 P t VIA S {. ` ( ✓ ,': },'�r-`k "ae''8.&,.4Jd'� p5 ie 0.��"r�t'o �.41r , t fit, I, '� , tti�� t t��`� r •,4n ,00 .��., 00' 0 = r1,��ew eytit�a m�e a C�� Rob s � rc'"nd 1mr9birc 4,T id k, i 7 , - t r e il,•�'� Us '& - ~<re3- .ywr"1 d71,¢.?7'kt41°E'3CF ;- i , 'd 9 4-d rns`a av y j P°,p.n "ti$ $ FY C&d�rl Yv,sa LA 6$A. �Y •a. h r' �' `t pa $air cn ,a�c� se rct f� 11 L U xCresau�acr calif OrniU' corps rmtion ��t�4��a��' ` .3'. te regular � thb born 'Of ryirccto �f $ sae icy c iest� � i a � brih y ', aff icca 'i � � ; V. transaction, Of: Ell. 'eat tie' 29t1f- r i,�p Z� ¢ '�t" which :�� +� a�c� t, e � <s�S n alb tiscs' presents � �c i g c f Cz said board a t f€�1earac� wze duAP , ? 'iF3 `deeit29C$ <�7 t 11 5 ousu i 3 s au ..,., l5 t?Y �lifi oY CJ � iit' �.nte 'eSL I�iii 4 ?� Arti je s of `,Incorpora i i a 'i zar Mgr adding Ica ,• ,r i ' , r�.: - , , -i.,t � ri. J , m 1 :1� � Irv+` ticle E1( T'a�ars a��r��.�a, and '�a :6� a ty� e�P�,,��.ca�p��icr� z�' i �vocah�.y' cledicated`. �� 'a^ �.igic as €aatc chnri ttible Bcir ntifi p�s s �c ' in complirmcn wi.th,,S�so�ft�a�{ 2� .t�1 Of 'the _ u, " �t v ra�a� rah Taxr t iOn . 1 f i es �aia� a z rsci 1sx fi.c�ae '� be am aildesc ea �t '. P21ITA' f.'Q1L'3IL �3EktW C- t.aY], �� {p 1 i 1 J e 2'`"0��i�'fP'9ffi �- a �1C"$ } Eke LC67� C4 Cln C: r and as;„ rov jai ALI' c"a' +b ViP I 3 ` ilia l byr Ur a r' I �'' r..� '°�, A ^4,{yc. rl ". G�,3x, r� r,a`. ,r.'S tsP�ty;:�+. :�? itdf t&�.�.�. i aia '� , w,.cu ,:4y ✓r �. ..0 yr , =4., i � h j t Gala ij I r , x t{ a �'• ! � i� 1' T A E 1 i ` �; t w "' �tA n �:j. r :_� � .l.� F, 1.• r , g4rryC,l i a � tl � S`r z I vDt�, tail sc� 11 r�0 0 ��'��r�� mid V,6 1 P p rt11 �T1Ci Ctl �l2T�E rFTGtt� °�? r' r Ss- F� 4k Carr, -E"�' a &T 4'' h� TYjNkYYI� �5 f7 �C� a .� i I a , � �. �: a - 1 r ` .' i P5 a � �� .r , a.8 6� 9� "Y�4.36 E'`iY2r t.Y� ,� � •, I v � I A : g. •, ' r :. . r .a "'.��rm� YS;4h �. "��,��°�$' &.tY� 14. a'$�' I i_ n ,. •.. � i:'" I. "Ia',k.� c & a ei r��° s@� a "t l��USy,47�r5a� ri .'a3i.�Ci n .1 fn Ut i �rb i C4 r vi iC°E3C3:8&�i2@ aap MM r the n `ci $; ti ck are} e fii :cc�r r .1y V7111P�...rj iB: r: held; cn;rha'`29th �'j zap c�rac cayfice a: tY�ic' car Of- Jt ii c�rr�i P a dcptaci rr �rsn ®ae e a' i_ j ��::t�� "tc��c3. ".mn nmanc3 ` "nz3 ,n o�rrzr by c� t� a t t�Y� tion of °,tfiis cc� ant— of the Artie EIS. i �atc�Yc. c�t n j_cn�nand cp c� wtr ' 2�rtjcle. EIGJ?�jj: tho �� +`:, w 6q � c t t7 r � i n ' The assets and. rop rty, e�Ii ies� �nc3 y t ,.ra . f.rravacabl y' �9oc�icaI ad' religious �itab��s �nr� char t Y� c�, sci ntif c `ri�sc hcz� t arc in cc�tpjianc� •a4�a c�fbn'�`3fornl, r tilrc't pEaik3Ti1$e aYYd:', TaY., as r�� !' � � t be � amen c3�r� nnc3 the a ^ '. s �� . Th y tJ)o nam3 oI •�tha cc��tian i b ' J.ILY' SERV r l F SOLV � � the fO egosng k . mats n� ez t e F�r�fc�� af''�nco�Pis�z�c��Pte ��nd� ! 4 cc�rporat10n',,be end the f� O he�r�cO . cvc' knu, °h�arTcr� : o his '.cepsaarr�tian end . that � 11.E t3clr 1�n:r�e�€e:.kap';cding' tEi�rctc� ,k��ce� c to r e1 a basin f3et Earth A } 0Vn3 � t t r � rIC3esP�-cac3.��nd izrao a h cs fO_e�ga i 1 � tta ®3 mber� to et i.n.g � b a sF. id iilomb rLi " I '}a�"�i $ an rphe o " of FBi a L � �Lni cor rl 1 ICYIIC� _ zsC9�xp�Gn , c F tI entitlq 't ? dkC)te on �r c4ir, � v �� 1' �� ;. 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TREASURY DEPARTMENT ]hlTEi HAL i�EVEtME SERVICE CO i� ' 1111 �tti,�u {3l' DI ;7tifC:'( :JfittrCTgFt jfJ r, o, nox zit F) AT t.OS AIIGFt.ES R3, C-AL.IVOIIHIA Soptaraber 8) 1961 116 nt, N.Y IL,i IP, -,D CDdC 414 f l it G1- 45_I.� )ra.rnily Sorvioo of honrov-it3 13 9 );a B t Limn Ae-e nu o MonroYia, California nticme t Ythn' :riTitlic' :itioti (M- C.-CItiialiflll h-0IIl Fct(:r:tl iuc:orrtc' I:IX thc-ltrctvirlitilts of fCC- C(i 1, It Colic 1t1CA B •I 1 1 1 1 i ir,ii 1 (;t) (411"'C' �iic ..�:{1 .i:v� ..iii` �.... 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You :irc rctluircxl, hcrwt:vrr to file :in htfurnt:rtit" return, Morin yt)I)A, ;trtimnlly� with thc: r:tr,ir.t F( I.( crl Inic i su11 (C� vi rtu r:n flint, a: thi r cxc rrtlttitm rcnr :r(rt:; fn cffcc:t. 'I hi:; form nwy ht.` IIht:thlt•r1 fr(nl iic i)i :;tt'ic't I)ircctill- anti if; tcCIIiII— ci In Ito flird cm ui' hr_(c>rc tilt fiftcc:nih flay ill the fifth nurntlt (nllctwilrl, the Clnse of Your ncCtttimirtl= In: riilcl. 1':tiluru if) file thu rc ytirud inlurrr,:ttitm witrtn of ill cul}t't "wif:ir c'trnil,ly with the IllO- vi:;inn :; of r :c•CtifIll 0033(:1) of Iltc: (:alit; nail tr i ul:t(itur:; :iiTirlic'nhlr thrt'CIII luny r'C'I:IIII he the tc. :rr,rilt:itiuu of yuur c Ac nrt,t r;t:itu:: fill 111t' };rtltnni:: thm you h :tvc• nttt cl:ml}li : ;lrc:ti th,It yttu :trc clhi;t:i vint; ills' c'Irluiitiun:; rt riuircclfot'thc cnntinuatiolt rf an cxc'mltt t ;tattra, t, i C(oitrihuliun :; „tacit: it) yutr :in: rlr.tlut til,lc by Ow rinucrrl; Ill citIllplltlnE, tltc it' nixahlc rict ,ncr,ilic iii�•illt ii;iir;iic.rilliti to tli� c xii 1�i- }ircviilr�lin— i:rriliin l %(1 "�)Z ti,� fiat rit;II iirvrr,tle Gull(: rlf r,r t r':)fl::ft I-::. Ir, ni- ((It. your a :c' :tic LIL-tturtlhit' Its COO- _.) Itt:(In }, the v:iluc: of IIIt• nc•I t':;fnta• 1,f ❑ tlt•rt•cit•nt fur t•1:Iatt' Iax irtct�iuB::c=c fir thc• anauni•t' r ;tnti lil the cx(cnt prnvitic•tl by rt•c'tiurtft ' <il:i i ;Intl 21t)O of the htic•t n:tt itc:vcnnc Cnttc trf H-54. t I:Cr: otGvt'.nSr.l - 143 I i� , internal Revenue Seni'ioO Date: August 4, 2003 Santa Anita Family SerAce 505 S. Myrtle, Ste. 2 Monrovia, CA. 9I016 9 Person to Contact: Aviv Gadd 31-07339 Customer Service Representative Toll Free Telephone Number: 8:00 a.m. to 6:30 p.m. FST 877-829-5500 Fax Number, 513-263-3756 Federal identification Number: 95-1816014 This Is in response to ,our request of August 4, 2003 regarding your organization's tax exempt status. In September 1961, wi ; issued a determination letter that recognized your organization as exempt from federal inwme tax. Our reaorcs indic5to that your organization is currently exempt under section 501(c)(3) of the Intemal Revenue Codn- Based on information : ub&equently submitted, we classified your organization as one that is not a private foundation within the r isaning of section 5139(a) of the Code because it is an organization described in section 509(a)(2). This classification was based on tI)e assumption that your organization's operations would continue as stated in the application. If yi iur organization's sources of support, or its character, method of operations, or purposes have chaing(, i d, please let us know so we can consider the effect of the change on the exempt status and foundation status )f your organization. Your organization is rc quired to fll,&, Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each ycar are normally more than 525,000. If a return Is required, it must be filed by the 15th day of the fifth month ifter the end of the organization's annuli accounting period. The law imposes a penalty of $20 a day, up to a roa)dmum of $10,000, whan a return is flied late, unless there is reasonable cause for the delay. All exempt organizatic is (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (soc al security -Zxes) on remuneration of $100 or more paid to each employee during a calendar year. Your c frganization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are i not private foundations are not subject to the excise Was under Chapter 42 of the Code. However, then 3 organizatiDns are not automatically exempt from other federal excise taxes. Donors may deduct c intributions to your organization as provided in section 170 of the Code. Bequests, legacies, do-*ises, tra,- sfers, or gilts to your organization or for its use are deductible for federsi estate and gift tax purposes If they rrieel the applicable provisions of sections 2055, 2106, and 2522 of the Code, I F051 25 r' 't /r vl MW oil 1.�- �- )1.i -'.- C��t..�L.y�= J%/ III C- �✓�c�- .'�CC�;c.��, CL-- ru•��.7 - .. ' =:I��'• `�:,.��'� "`'�� y' .. err � � �.s} ✓ {.,,n -tb�y � i. iJl 1imc71" d. (:t3 216 ci* � _ �. y, P �✓ f Lrn�rhN:J • .rz L � S Monrovia COMM rr Gentlemen, NO RE: Exc mpti on From Franchise Tax ' 1 i It iL the opinion of this office, based upon the evidence pre senteci,. ,hat you are exempt from State - fi•anchiise tax under the provisions of, .. f.r.t.k1. Section 237CIdof the Revenue and Taxation Code, as it is shorn that you. =' ..E_�•. are organized and operated exclusively ^' A: Accordingly, you ,`rill not be required to file franchise tax returns . ',••', "t �;`; unless you change the character of your organization, the purposes fo r .: '- Q r;-if Awn ,rh* ch you :vcre organized, or your method of o cration. A P Any such changes ; '.- ;;= .:.:f- ,��;.•� should be reported immediately to this office in order that their effect upon your exempt status may be a � tined. i :J y e ue Bern �;F..�. Contritutions made to you arc deductible E" '=t` by thy. donors in arriving- f1�•. ✓.VuA�.,; at their taxable net income in the mannor and to the extent provided- c ti on s 173 17317 and 2 I21 T �c '� 1731.x, 15, 1 � k of the H i n Code.— �'- Revenue and . T<��:at o If the organization is not yet incorporated or has not quallfi�d et y to do business in Calii'ernia, this approval will expire within thirty- unless incorporation or qualification is completed within sack ponied. < y,too Very truly yours AQ FRANCHISE TAX BOARD John J. Campbell Executive Officer { EP6i ton A. Huot Associate T :f 7 ax C ;' , ouns�I 1411 �. MAH aeb ��xj rrt.n t�J. cc — Secretary of State cc — Paul Russell 1 4 4 ; ey. SANTA AN[TA FAMILY SERVICE, INC. TABLE OF CONTENTS Page No. Statement of Financial Position 2 Statement ofAofivbies u Statement of Functional Expenaea 4 Statement of Cash Flows 5 Notes tn Financial Statements 6-10 SUPPLEMENTARY INFORMATION Schedule cf Expenditures nf Federal Awards 11-12 Report on Internal Control over Financial Reporting ' and on Compliance and Other Matters 13-14 Report on Compliance with Requirements Applicable to Each Major Program 15-16 Schedule of Findings and Questioned Costs 17 �. GOEHNER ACCOUNTANCY To the Governing Board Santa Anita Family Service, Inc. Monrovia, California I;EItT1I IE;) PUBLIC: A( COUNT ;NT` KRISTIN CREIGHTON, CPA JAM.EN WURM, CPA, WS., 019,11=0 OTM We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc., as of June 30, 2009, and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an n opinion one these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United Ct�toc and l:n,rn rn mnnt /{r,rfitinn Cfnnr- 1prrdn c�ce�nrl bar tho (�'.nm ntrnllnr ('_`enor�al f the United Ctntne Stows iwvv�, n nu.— n uunrr,y vrra, ruur vo io.a ui+u y u ,v vvi i,Nu vuv, —c- - , u, o, a ice. nI viuwo. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly; in all material respects, the financial position of the organization as of June 30, 2009, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated December 31, 2009 on our consideration of Santa Anita Family Service, Inc.'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Service, Inc. taken as a whole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A -133, "Audits of States, Local Governments, and Non - Profit Organizations," are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. December 31, 2009 Pasadena, California 626.449.632 626.449.709 877 449.632 goehnercpas.cor 251 S. Lake Avenu Suite 19 Pasadena, CA 9110 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 30, 2009 ASSETS $ 35,803 CURRENT ASSETS 129,041 Cash $ 39,999 Investments 103,487 Contracts receivable 275,485 Prepaid expenses 14,599 Total current assets 433,570 !lf'l f"'t'1T \/ fl ��T Ahlfl �/'\f 11� t`T hlC-r PR:�rcrI I rLAi. v� ME.� - �c 60- �i 0, �= ,� OTHER ASSETS Loan fees - net 23,133 TOTAL ASSETS $ 1,084,263 LIABILITIES AND NET ASSETS Cash overdraft $ 35,803 Accounts payable 129,041 Accrued expenses 47,023 Notes payable, current portion 20,867 Total current liabilities 232,734 LONG -TERM LIABILITIES Notes payable, less current portion 782,845 Total liabilities 1,015,579 NET ASSETS Unrestricted 68,684 TOTAL LIABILITIES AND NET ASSETS $ 1,084,263 The accompanying notes are an integral part of this statement. -2- SANTA ANNTA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2009 SUPPORT AND REVENUE Senior centers Pathways Pathways Calworks Pathways General Relief Parents and Children in Transition Family Support Domestic Violence Calworks D orncs tic Viole ice G ol,P, United Way School districts Proposition 36 i ai i niy r i Coci Jauvu CSBG City of Azusa City of Baldwin Park City of Rosemead City of Monterey Park City of Covina Image Plus Impact Plus Whitecap Other contracts Program fees Donations Gifts -in -kind income Interest income Rental income Miscellaneous income Total support and revenue EXPENSES Program services Management and general Fundraising Total expenses CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR The accompanying notes are an integral part of this statement. -3- $ 773,236 19,905 17,876 41,477 129,514 142,657 228,183 27,472 1,235 51,020 230,353 436,691 129,784 10,000 5,000 39,940 5,000 3,090 74,047 15,000 20,000 23,300 88,110 26,702 40,474 467 3,186 12,441 2,596,160 2,385,663 412,080 13,469 2,811,212 (215,052) 283,736 $ 68,684 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 3O,2OUS ` The accompanying notesaveanintegnalpartofthissta&snnnnL �� - \ ' ^ Management Program and services general Fundraising Total PER8DNNELEXPENSES Salaries 1.570.391 $ 267'890 $ 0.237 1.847'518 Payroll taxes and employee benefits 121,240 20,067 892 141909 Total personnel expenses 1601631 287,957 9,929 1,989,517 OTHER EXPENSES |nsunanoa 183,656 31,33O 1.080 216.066 Professional services - 34.351 ' 34.351 Rent and lease expense 6Q'186 11.709 407 81.372 Utilities and telephone 56'565 0'649 333 68.647 Bui|dingnapqimandmaintenance 41,645 3,621 - 45.266 Auto, including reimbursements 17,468 89 3 17.580 Supplies 42.716 7.287 251 50.254 Postage 5.165 881 38 6.078 Printing and paper 4.307 1.889 1,360 7'556 Membership dues - 4,277 - 4.277 Special events 5.968 1,018 35 7.021 Purchase ofservices 13,765 - - 13'765 Family Preservation -subcontractor 81'483 ' 81.483 Family Support program 30.813 - - 39.813 Domestic Violence - subcontractor 14,157 - - 14.157 6ifte-in'kindexpenae 40.474 - - 40.474 Interest expense 45.224 3.932 - 49.156 Miscellaneous expense 10,523 12,092 41 22,656 Total other expenses 672,095 122,215 3,540 797,850 Depreciation and amortization 21,937 1,908 - 23,845 T{)TALEXPEN8EG $ 2,385,663 $ 412,080 $ 13,469 $ 2,811,212 ` The accompanying notesaveanintegnalpartofthissta&snnnnL �� - \ ' ^ SANTA AN|TA FAMILY SERVICE, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 3O,2O8& CASH FLOWS FROM OPERATING ACTIVITIES CHANGE |N NET ASSETS Adjustments hr reconcile change in net assets tonet cash used for operating activities: Depreciation and amortization expense Changes in operating assets and liabilities: Contracts receivable Accounts payable Accrued expenses CASH USED FOR OPERATING ACTIVITIES CASH FLOWS USED FOR INVESTING ACTIVITIES Purchase ofinvestments CASH FLOWS FROM FINANCING ACTIVITIES Borrowing from line of credit ` Borrowing from notes payable Loan costs Principal payments on line o(credit Principal payments nn notes payable CASH PROVIDED BY FINANCING ACTIVITIES NET DECREASE IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR CASH PAID DURING THE YEAR FOR: INTEREST The accompanying nohasanaanin8*gnalper of this statement. ` -5- 8 i215'052\ (8'495) (6Q,354) 5A'O00 400,000 (23'720) (SQ.8OO) 320,909 (48.8O4) � � 49,156 SANTA AN|TA FAMILY SERVICE, INC. NOTES TD FINANCIAL STATEMENTS JUNE 3O.2OOD ORGANIZATION Santa Anita Family Service, Inc. (the Organization).a nonprofit corporation, isorganized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES INCOME AND SUPPORT RECOGNITION ' The financial statements of the Organization have been prepared on the accrual basis -of accounting. All donations received are considered available for unrestricted use un|eaa restricted bythodonor. Restricted funds are recorded ao revenue upon receipt. Restricted donations received and expended during the year are recorded auunnsa(riotedrevenues. Non-cash contributions received (gifts-in-kind) are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. BASIS OFACCOUNTING The financial statements have been prepared in accordance with the AICPA's Audit and Accounting Guide for Nonprofit Organizations. As a result, all resources are classified into funds according to their nature and purpose. The assets, liabilities, and net assets of the Organization are reported in the following three classifications: Unrestricted includes funds which are expendable for the support of the Organization's Temporarily restricted includes funds which donors have restricted for specific purposes, or for use according to specific timetables, or both. Permanently restricted represents funds that are subject to restrictions set forth ingift instruments requiring that principal and capital gains be invested in perpetuity and income be expended for unrestricted operating purposes. As of June 30, 2009, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.G. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. CASH EQUIVALENTS The Organization considers all highly liquid investments, with a maturity of three months or less when purchased, tobe cash equivalents, . y/ -6- ~ ' SANTA AN|TA FAMILY SERVICE, INC. NOTES T0 FINANCIAL STATEMENTS /CDNT|NUED\ JUNE 30, 2009 SIGNIFICANT ACCOUNTING POLICIES (continued) CONCENTRATION OFRISK At June 30, 2009, the Organization had no amounts in excess of federal insurance limits on deposit st any one financial institution. INVESTMENTS Investments in equity securities with readily determinable fair market values are reported at fair market value. Investments in mutual funds are carried at fair market value. Donated investments are recorded at market value on the date received, and thereafter, are carried in accordance with the above provisions. ALLDVVAN(�ER]ROOUBTFULACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, u.ncollectible receivables have been immaterial. PROPERTY, PLANT AND EQUIPMENT Property, plant and equipment are reported atcost. Depreciation ia recorded onu straight-line basis over estimated useful lives of3to39years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments are capitalized. INCOME TAXES The Organization operates as a nonprofit corporation under section 501 (c)(3) of the Internal Revenue Code and is exempt from federal and state income taxes. Management believes that the Organization shall continue tobeexempt. JOINT COST ALLOCATION The Organization incurs costs that are shared by program services, management and general, and fundraising activities. The amount allocated to each area depends upon the purpose, audience, and content of each medium used. INVESTMENTS At June 30'2OOQ. investments stated sd fair market value included: Certificate of deposit Other investments � 100,000 � Interest income for the year ended June 30, 2009 was $467. -7- �' SANTA AN|TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CDNT|NUED) JUNE 30,20Oy PROPERTY, PLANT AND EQUIPMENT At June 3O'20OQ. property, plant and equipment included: Land � � 314.050 Building 551.542 Leasehold improvements 23'089 Furniture and equipment 98,311 Less accumulated depreciation $ 627,560 Depreciation expense for the year ended June 30, 2009 was $23,252. In addition to its own fixed assets, the Organization has the use of $147,782 of fixed assets owned by governmental entities, including furniture and fixtures, computers, and other equipment. These assets were expensed in the applicable contract year. INTANGIBLE ASSETS The Organization capitalized loan fees in accordance with U.S. generally accepted accounting principles. Total loan fees capitalized was $23,726 for the year ending June 30, 2009, Loan fees 23.726 � 23,133 Amortization expense for the year ended June 30, 2009 was $593. LINE OF CREDIT In April 2009, the Organization opened a line of credit with Citizens Business Bank. The credit line, in an amount not to exceed $100,000, bears interest at the bank's prime rate plus 3% and matures April 2010. As required by the agreement, the Organization maintains certificate of deposit in the minimum amount of$100.O00 with Citizens Business Bank. PENSION PLAN The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to the plan are non-forfeitab|a. The p{on.iaanon-matchinQ. deferred compensation arrangement whereby only the employees contribute o portign of their salary to the plan. `� -8- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTES PAYABLE Current Citizens Business Bank, secured by Deed of Trust on property located at 603, 605 and 607 South Myrtle Avenue, Monrovia, California; monthly payments of $3,470 include principal and interest; bearing interest at a rate of 2.75% above the bank's prime rate of interest; maturing September 2017 $ 14,625 Fidelity Mortgage Lenders, secured by Deed of Trust on property located at 716 N. Citrus Avenue, Covina, California and 603 and 605 South Myrtle Avenue, Monrovia, California; monthly payments of $4,061 include principal and interest; bearing interest at a fixed rate of 10.75 %; maturing February 2029 $ 6,242 At June 30, 2009, future maturities are as follows: 11 Long -term 391,023 391,822 20,867 $ 782,845 2010 2011 2012 2013 2014 Thereafter Interest expense for the year ended June 30, 2009 was $49,156. GIFTS -IN -KIND Total $ 405,648 398,064 $ 803,712 $ 20,867 22,590 24,464 26,502 28,721 680,568 $ 803,712 The Organization has the use of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. In two of the three offices, it has access to reception and telephone services, free of charge. The approximate value of the free rent and services for the year ended June 30, 2009 was $40,474. ' SANTA AN|TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (C{)NT|NUED) JUNE 30, 2009 LEASE COMMITMENTS The Organization leases office space in Pomona and San Gabriel, California atarate of $950 and � $5,873 per month, respectively. The Pomona lease term expired January 2O0S and then became m ' month-to-month lease, while the San Gabriel property lease extends to August 2011. The Organization . also leases a photocopier and postage machine under noncancellable operating leases at a rate of � $A74 and $87 per month, respectively. Lease terms extend 10 October 2O11 and June 2013' � respectively. ' At June 3O'2OOQ. future minimum payments are ssfn|lowo � 2010 $ 89,858 � 2011 84.758 2012 17.209 2013 057 � Rent and lease expense for the year ended June 30, 2009 was $81,372 RELATED PARTY TRANSACTIONS The Organization purchases office supplies from a company that employs the husband of a staff member. Supplies costing $9,395 were purchased from this company during the year ended June 30, 2009. Two directors of the Organization rent office space from the Organization for personal use. Each officer pays the Organization rent at a rate of $187 per month. MINERAL DEED The Organization has a Quit Claim Mineral Deed, giving them a decimal interest of .06499710% in the production and proceeds. During the fiscal year ended June 3O'2O0Q' the Organization received proceeds totaling $11,94S' which is included in Miscellaneous revenue. SUBSEQUENT EVENTS In accordance with Financial Accounting Standards Board (FASB) Accounting Standards Codification Topic 855, Subsequent Events, the Organization has evaluated subsequent events through December 31'2OOA. which is the date these financial statements were issued. All subsequent events requiring recognition as of June 30, 2009 have been incorporated into these financial statements. � ` ^ '10- ~' SUPPLEMENTARY INFORMATION (D (D (D (D K) Cl) (-) W cn (D m (.0 of cn Cal cyl OD (D 00 (D 6 co 00 00 0 2 2 0 0 C) cn m > > 0i -n CD (n M C/) —,o _0 0 C: 0 �o (D 0 0 CD 6 cn 0 0 r_ TS CD m O (D Cn 0-1 7 C/) Cf) 0 C-) > 0 o 0 0 =OD > -n -P, -a x, C) U) (j) N-) 00 m m > (D CD CD G) C.) rl) Cl) 00 00 U) C.) 0 CD Z < (D (D (D (D K) Cl) (-) W cn (D m (.0 of cn Cal cyl OD (D 00 (D 6 co 00 00 0 2 2 0 0 C) cn m > > 0i -n CD (n M C/) —,o _0 0 C: 0 �o (D 0 0 CD 6 cn 0 0 r_ TS CD m O (D Cn 0-1 N) 4P 67 N 00 C co A) N) K) N) N) r\) CTI P- C cn Ol V co (D Co -lj --j CYI N) co o (D 0 Ck) ( (D A) w C) C ) 69 -Ef) P N p C), 0') Ol y N) ro 7 C/) Cf) 0 C-) > 0 o 0 0 =OD > -n -P, -a x, C) m > 0 > -TI N-) 00 m m > W W (—I) Eo- CD CD G) C.) rl) Cl) 00 00 C.) 0 CD Z < c4 ccl ohm 0 -n Cl) (D M 0 rn (D 0) D > 0 Cf) 0 =; (1) 0 (D _0 (j) 3 E3 CD o > > Q CD CD 3 0) co ,> (D 4 �� 0 > CD 0 r- :3 (D < < (D 0 3 > > m (—D Z3 CD =r (D (D r- 0 CD 0 (D C) (D w w w 3 Lo w C7 C7 U) > 0 0 co (D — (D CD Q- 0 0 n 3 R co R (D C: D D 73 0 3 0- Ch 0 0 cn 0 -0 CD T- CD in :3 0 0 0 0 (0 co CD (D (D (0 CID C.) (D (D w w co 0 0 W W 0 0 CD cn cn cn -P� cn Cil 4�1 :3. CU co N) N) 4- CL N) 4P 67 N 00 C co A) N) K) N) N) r\) CTI P- C cn Ol V co (D Co -lj --j CYI N) co o (D 0 Ck) ( (D A) w C) C ) 69 -Ef) P N p C), 0') Ol y N) ro 7 C/) Cf) 0 C-) > 0 o 0 0 =OD > M > -P, -a x, C) m > 0 > -TI N-) 00 m m > W W (—I) Eo- 0 CD G) C.) rl) Cl) 00 00 C.) 0 CD Z < c4 ccl ohm 0 -n Cl) Cl) N) 4P 67 N 00 C co A) N) K) N) N) r\) CTI P- C cn Ol V co (D Co -lj --j CYI N) co o (D 0 Ck) ( (D A) w C) C ) 69 -Ef) P N p C), 0') Ol y N) ro C) -n n m > m 0 U z :D 0 > . r- C-) 0 0 CP M m cf) X --o OJ M C U) m Z-1 m m -n 0 Ct) m 7 C/) Cf) 0 C-) > 0 T Z Di =OD > M > Z m m > 0 > -TI m m m > Z X 0 m M 0 C0 C- m C Z < M DD m C) ohm 0 -n o 071 0 M 0 rn ID 0 Cf) C) -n n m > m 0 U z :D 0 > . r- C-) 0 0 CP M m cf) X --o OJ M C U) m Z-1 m m -n 0 Ct) m 0 Co Cf) CD (D c- c E, (D D Z3 Cc (D cl) CD — 73 O U) (D a 0 0 (D r- W 0 C) 0) C-) > 2 (D (T) U) 0 0 0 (D _0 CD O 0 3 ni 3 C) (D (D :3 0 C (D U) U) CD CD (D Q SL (D DD 0 > 0 =Z m --i T > 0 (D 0 > m > -o 3 _0 M 3 Z -< m w U) 3 -n 3 m 0 0 Lo 3 cl) U) --4 > > 71 (n 0 W CL 0 DL (D D- CD :3 0 M 11) 0 :3. w - (D m CL ;:;: < r- m -n m m > o 0 0 CD o a) — CD :—) - 0— (D cf) -1 S�, 0 0 (D -% (D X 0 0 m 0 5-3 co 0 > 0 < 9 0 Cf) cp w = D 0 0 M M -7 TS > r— E Cl) Z3 U) (D cn U) (M 70 (Q w < (= C<) 0— 0 (D 3 (D M mr -0 =r cr C-M (D (D < < F) (D 3 (D (D :3 (D C: Z < (D CO 0 0 (D CD -a C) M m as Cf) fi) Cl) co m ID 3 0 (D 0— 0 3 (D 0 0 Q 0 0 7 z � 13 0 0 M D _u CD ty c cr > r- < (D 0 Cf) (D ,D U) 0 Z) > _ 0 0 0 0 0 > (D D 0 a m (C) w (D C9 D (D (D CD 6- 3 < < 0 0 (D D F (D 5' (D 2 W O -n rO co co (D -n M 0- T" co Cl) G) C7 Q N) i\) K) N �n <J7 cn cn CT, > m (3) 0) 0) (9) DD 00 co (DO 00 00 (D co CO (D z 0 > -n 0 CTI Z (c) co (j) cf) C) 0 ----4 0) CD > (f) (n K < DD OD 0 0 0 Cl) CD 0000 2�0 00 0, OD > cn CD (D (D (D 0 — 0 OD OD 0 -09 m ') m X C-0 -0 OD 1� M C C TI Z :13 09 p U) M c �: m M z M-n --j 0 cl) � m CD Cl) DD P) Co n O co cn 0') co > N) CD 0 CO CD O N -P — CD CO -P 0 C) 4-1. CD O w --.A -P CD CD CD CD CD 6 N) CO ACCOUNTANCY n sn, n, CERFifllI) PliliI.J(, ACC OUNIANf`.;.,: KRISTIN CREIGHTON, CPA; 1'anrt> JAMEN WURM, CPA, M.S., REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended June 30, 2009, and have issued our report thereon dated December 31, 2009. We conducted vu, czu�.,lt In aCCoruai,Ce vvl�h generally accepted auditing SLQIIIAaIdrJ Of 1.11 v,iit U �iateS of rji,,c„tla and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered Santa Anita Family Service, Inc.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Organization's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles, such that there is more than a remote likelihood that a misstatement of the Organization's financial statements that is more than inconsequential will not be prevented or detected by the Organization's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Organization's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in 1 internal control over financial reporting that we consider to be material weaknesses, as defined above. 626.449 .6321 Compliance and Other Matters As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial 626.449.7091 statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, 877.449.6321 providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of goehnercpas.com -13- 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 � noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. December 31.2O0B Pasadena, California -14- =N=='�'� �� [7&NCl, ccunnco PUBLIC xccoumr^wrs KIMor/mons/Gerom. CPA, u"",' ]xmsmwnxm. crA. M.S., /p., REPORT DN COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Governing Board Santa Anita Family Service, Inc. Monrovia, California Compliance We have audited U�ocomp|�noeof Gon��Anb� Family, |nc� edhth��4�eonfnompUanne requirements described in the U.S. Office of Management and Budget (OMB) Circular A-1 33 Co mpliance 'Supplement that are applicable to each of Its major lederal programs for the year ended June 30, 2009. Santa Anita Family Service, |no.'a major federal prognamoane identified in the summary of auditors' results section of the accompanying schedule. Compliance with the requirements of laws, regu|o1iono, contracts, and grants applicable to each of its major federal programs is the responsibility of Santa Anita Family Service, |no.'s management. Our responsibility is to express an opinion on Santa Anita Family Service, |no.'s compliance based on our audit. VVe conducted our audit ufcompliance in accordance with the United States generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A-1 33, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Santa Anita Family Service, |nn.'o compliance with those requirements and performing other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Santa Anita Family Service, |nc.'aoomp|ianoe with those requirements. |n our opinion Santa Anita Family Service, Inc. comp|ied, in all material oaapacts, with the requirements referred to above that are applicable 10 each of its major federal programs for the year ended June 8O.200Q. Internal Control over Compliance The management of Santa Anita Family Service, Inc. is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Santa Anita Family Service, |no.'s internal control over compliance with requirements that could have edirect and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. � Our consideration of internal control over compliance would not necessarily disclose all matters in � internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively � low level of risk that noncompliance with applicable requirements of |a ' , regulations, contracts, and ^ 626.449.6321 626,4d97091 877.449.6321 a� I �1,r:,` 251 5. Like /veooc Suite 190 PusaJroa.CA911O1 grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control over compliance and its operation that we consider to be material weaknesses. Our consideration of internal control over compliance would not necessarily disclose all matters in internal control that might be significant deficiencies and; accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass- through entities. However, this report is a matter of public record and its distribution is not limited. -16- SANTA AN|TA FAMILY SERVICE, INC. . SCHEDULE {}F FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 3O'20OA � A. SUMMARY DF AUDIT RESULTS 1. The Independent Auditors' Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc. (the Organization). 2. No material weaknesses relating to the audit ofthe financial statements are reported inthe Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. No inctnnnnc of noncompliance material to the financial statements of the Organization were disclosed during the audit. 4. No material weaknesses relating to the audit of 'the major federal award programs are repor�dinthe |ndepen dent Auditors' Report onCVmp|iaoe With Reqirem�ntsApp|im ab|e u � toe�chk0 �nrPnoQrennand on Internal (�ontro|over Compliance in Accordance vviththe D�WB ' -` Circular A,133. 5. The Auditors' Report on Compliance for the Major Federal Award Programs for the Organization expresses en unqualified opinion. 6. The programs tested aa major programs included: ` Los Angeles County Department of Community and Senior Services, Older Age American /Nutrition\'CFDA Nos. Q3.044,A3.051` and B3.052 Integrated Care Management, CFDA Nos. 03.044 and 93.O52 Community Services Block Grants Domestic Violence Services, CFDA No. Case Management, CFDA0V. Senior Services, CFDANo. 7. The threshold for distinguishing Types A and B programs was $30O.U0U. 8. The Organization was not determined tohea low-risk eudiLee. B. FINDINGS - FINANCIAL STATEMENT AUDIT None C. FINDINGS AND QUESTIONED COSTS ' MAJOR FEDERAL AWARD PROGRAM AUDIT None z .� -17- 4 BALDWIN CITY OF BALDW /N PARK P A � R- K TO: Honorable Mayor and Members of the FROM: Laura M. Nieto, CMC, Deputy City Cie DATE: March 9, 2011 MAR - 9 ITEM NO..._.�,„ 5UB_IF( T; Appnintment to Fill I in- sscheduled Vacancy on the Planninn Commission • - This report requests that the City Council make one appointment to fill the un- scheduled vacancy on the Planning Commission. DISCUSSION As a result of the November 2, 2010 election, Planning Commissioner Bryan Urias was elected to the Upper San Gabriel Valley Municipal Water District. Baldwin Park Municipal Code Section 32.11 prohibits Commissioners from holding public office as an elected official during their term, therefore Office No. 4 of the Planning Commission is now vacant. In accordance with Government Code Section 54974, a public Notice of Vacancy was posted for a 10 -day period at three locations within the city, as well as on the city's website. The deadline for receipt of applications was, Thursday February 17, 2011. Two new applications were received. Previous two -year applicants are also included with this report. Current voter registration was verified for each. Those applicants are identified in the corresponding section (table) of this report. Residency verification for all applicants is on file in the City Clerk's office. c• • PLANNING COMMISSION The Planning Commission consists of five (5) members appointed to a two -year term on a staggered basis. Planning Commission Appointment Page 2 The appointment made to Office No. 4 (previously held by former Commissioner Urias) is for the un-expired term of office to June 30, 2012. The following persons have requested consideration of appointment to the Planning Commission: 1 open seat Office No. 4- Term to June 30. 2012 New Applicants Previous two-year Applicants *Nabor G. Padilla Erminio Gonzales Natalie Marie Ybarra **B. Oscar Marin Javier Melendez Herman G. Pacheco Cruz Baca Sembello Currently serving on the Personnel Commission * *Currently serving on the Housing Commission Should an individual currently serving a term on one commission then be appointed to a different commission, the first office is automatically vacated upon appointment to the second office. RECOMMENDATION Staff recommends City Council review Commission applications and waive further reading, read by title only and adopt Resolution No. 2011-008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING RESOLUTION NO. 2010-27 APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY TO OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30, 2012." Attachments • Attachment "A" — Resolution No. 2011-008 • Attachment "B" - Planning Commission Applications (New & Previous 2-Year) Attachment "A" RESOLUTION NO. 2011 -008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING RESOLUTION NO. 2010 -027 APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY: TO OFFICE NO. 4 FOR A TERM TO EXPIRE JUNE 30, 2012 WHEREAS, the Planning Commission consists of five (5) members and members are appointed to a two -year term on a staggered basis; and WHEREAS, An un- scheduled vacancy was created for Office No. 4 due to the successful candidacy of Former Planning Commissioner Bryan Urias to the Upper San Gabriel Valley Municipal Water District; WHEREAS, a �. UL/lm, Notice v! vgi'ialIlly was posLGd to a millilllulll of I V-days at three locations within the city and was posted on the city's website. The deadline for submission was Thursday, February 17, 2011. WHEREAS, the City Council desires to fill the un- scheduled vacancy of Office No. 4; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.67, appointments to Office Nos. 4 is made and entered onto this Resolution for a term expiring June 30, 2012. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. That the following named person is hereby appointed as a member of Office No. 4 and such shall hold office at the pleasure of the City Council and serve for the terms as follows: Office 1 —JAMES R. DEXTER II Office 2 — DAVID L. MUSE Office 3 — RALPH GALVAN Office 4 — Office 5 — ANGELA ALVARADO for the term to June 30, 2011 for the term to June 30, 2011 for the term to June 30, 2012 for the term to June 30, 2012 for the term to June 30, 2012 Resolution No. 2011-008 Page 2 Section 2. That the City Clerk shall certify to the adoption of this Resolution and forward a copy of this Resolution to Commission appointees and a copy to the Commission secretary. FAV . JYAM STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I day of 2011. MANUELLOZANO MAYOR 1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LAURA M. NIETO, CIVIC DEPUTY CITY CLERK Attachment "B" Planning Commission Applications PERSONAL INFORMATION: Name- V A b 0 1z_ 6- L_L_ Residence Address 3 "�-o 3 Length of time at this Address: _jI_ E-mail address: ! &7, Home Phone No. tZ 2, 6, Z- Cell/Message Phone No. 9 -7 Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? nn you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: uircle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 High School Graduate? G. E. D.? 1 Name and Location of College or University Course of Stud Degree 17.4 Al� EMPLOYMENT INFORMATION / EXPERIENCE: Name and Address of EmploVer(s) Position Title Dates of Employment REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. T14-4-- Q6A i, e V4,hlA- to/ e/4- C1 .3 511 9 IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?- If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury and laws of the State of California that the foregoing is true anO correct. Date Signature D6 Not Write Below this Line -'For City Use Only Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: 1:1 Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date:- Tenn expires: Name Commission Requested: If" Ir- Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on Me for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. ell A V- Ate` Q i 14 A /I V&j U1,4!1 UJ) fl-f) JO 00'�? 14 e-Al ey in & > / 4 C:7 If" Ir- Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on Me for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. PERSONAL INFORMATION: Name Mam JkAf 6 -dOAhou Residence Address tMq '6r�W&MV, LdWMy\ NO CA qQo�p Length of time at this Address: U qf E-mail address: finj-A I Ie. �bnyv 0 1AMM ('0M A A Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? I__'_ - -_ y If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 1 i High School Graduate-, 76 G. E. D. Name and Location of College or University Course of Study Degree ck*a EMPLOYMENT INFORMATION I EXPERIENCE: A Position Title Dates of Employment VlayvN MM C014o Q VA l6NM ASS'OAm Oebtof UR ED& - pyleseyv- % ?W KANWO CA `11W REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. MAIO COVIAMWIC jM`Ulur Imm" CjlA Qll000 COO 115.4100 \J — w' IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. PERSONAL INFORMATION: Name Mam JkAf 6 -dOAhou Residence Address tMq '6r�W&MV, LdWMy\ NO CA qQo�p Length of time at this Address: U qf E-mail address: finj-A I Ie. �bnyv 0 1AMM ('0M \J Home Phone No. Cell/Message Phone No. V3- 01 Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? I__'_ - -_ y If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 1 i High School Graduate-, 76 G. E. D. Name and Location of College or University Course of Study Degree ck*a EMPLOYMENT INFORMATION I EXPERIENCE: Name and Address of Employer(s) Position Title Dates of Employment VlayvN MM C014o Q VA l6NM ASS'OAm Oebtof UR ED& - pyleseyv- % ?W KANWO CA `11W REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. MAIO COVIAMWIC jM`Ulur Imm" CjlA Qll000 COO 115.4100 \J — w' IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date Signature Do Not Write Below this Line - For City Use Only Residency verification: 1:1 Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Tenn expires: Name 00f" MAY'�O Commission Requested: NOW COMM'mim J Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. I Date:— t AW Awo- Signaye U Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. PURR ATTACH a CITY OF BALDWIN PARK ' CURR/ NT 'COPY OF 2010 24L A UTILITY BILL AND APPLICATION FOR CITY COMMISSION ,IAN 1`� A COPY OF YOUR And PHOTO' ID STATEMENT OF QUALIFICATIONS ,- rv' "'ER S DEPARTMENT APPLICATION IS FOR THE FOLLOWING COMMISSION: (A separate application is required for each commission) i10 PERSONAL INFORMATION. Name Residence Address I U t7 41 A /r) " /i9 it,_- T" %I _w /. ! , .. l iJ /� A r Length of time at this Address rE�ma I address: -- Home Phone No_4Z(,�) Cell /Message Phone No. Are you 18 years of age or older? C Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park? —.A/0 If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.? 77,- l✓ I �%. i 41 % LG c7fTA 4,7, CK) I & f EMPLOYMENT INFORMATION / EXPERIENCE: Nvufe.6e o '-/l ,J'Fie 0 5(,400 G 1 q qq 2 D oG REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. Date &mia ("C G IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? N 0 If yes, Please list all offenses, date and place of offense(s), and sentence /fine received: —� _l 9 L ? - U V) - l-t A,; 4i( /IC) ,Fjdi3 4iz,4FZ ACKNOWLEDGEMENT /CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. 1- Date Signature T Residency verification: V'Yes ❑ No Date: Voter Regi tration Verification: LJ Yes ❑ No Residency verification: d Yes ❑ No Date: �� C(Z% Appointme I nt date: Residency verification: ❑ Yes ❑ No Date: Term exvir s: flame Commission Requested: STATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. 0' P CJ7 /; v A .1 O yyy ��} JJ _1 S1 r✓ 3 �R bin, i2y G�t�r Ott �a'f&ai >see)� /°js? e� An Date �� r VA- �Cc Signature s Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. PERSONAL INFORMATION: Name /e/ Residence Address 4tllr -qm Length of time at this Address: 33 !�4S'mail address: Home Phone No.(,'/-(, 7 Cell/Message Phone No. Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? U Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? ....... .. .. If yes, name of agency and position: — EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 1162 High School Graduate? G.E.D.?_ Name and Location of Collecie or Universit of Study Decree LNA'Lat 4 && L 9 F-AL s TA .2— A)00A-'7' -54( � 4 �t,' 7 1�5 lfl/ 6 /U 4 - -7-4 rd Cf I EMPLOYMENT INFORMATION / EXPERIENCE: Name and Address of Emplover(s) Position Title Dates of Employment LL)C TO- C,r-, 7-,,d 1/' J ✓�' C, 611Ar 'o C!'4 6/R- 4112.4-iq C)c, REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Addres Phone No. co 8 r C,-k, - 33 7 Auc IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. NO HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT /CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury u. d -tl�aws of the State of California that the foregoing is true and correct. 4 -C Date Signature Do Not Write Below this Line - For City Use Only' Residency verification: 9"Yes ❑ No Date: J0 0f) Voter Registration Verification: V Yes ❑ No Residency verification: VYes ❑ No Date: 9 JD Appointment date: Residency verification: ❑ Yes ❑ No Date: Term expires: Name '� Commission Requested: X-) 1J STATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. C'G' /v!l(n/Y-J1'nA441-, S oc e✓ ( .fir J ly! L C 7i iv `l N �7r21 S S C �a P /%' � /C�� 2n' C) f o �.. Date: JAIVo4 12 (^> S anature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. n ,i PLEASE ATTACH A CITY OF BALDWIN PARK ; CURRENT COPY OF, APPLICATION FOR CITY COMMISSION � A UTILI'iY BILL AND ND IE l= A COPY OF YOUR And PHOTO ID STATEMENT OF QUALIFICATIONS ` APPLICATION IS FOR THE FOLLOWING COMMISSION: (A sanaratin anntir_atinn is rPnuiricid for each commission) PERSONAL INFORMATION: Name✓" s Residence Address Length of time at this Address: ZL� ___4..E -mail address: 6�d�2 dam` t V Home Phone No. Cell /Message Phone No. 1 I n d .. a + the City of Baldwin Park? a` ° - $ w�,I14e -, Are you 18 years of age or oldel : re you registered to vole in Y ar! : ® Y /✓ Do you currently serve as an elected or appointed official for any "board and /or agency within the City of Baldwin Park? Pl�Y I if yes, iiaiilC of agency and wanton: I EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 0 High School Graduate? G.E.D.? Name and Location of College or University Course of StudV Degree EMPLOYMENT INFORMATION ! EXPERIENCE: Name and Address of Em to er s Position Title Dates of Employment - < riles rd�ci�d �c$ vr�c s� Z•� REFERENCES: Please provide the names of two ( @} persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. , Name Addresser Phone No. %�� / °�'' �.� �;,' eGs , a�- mid" � ✓�'��✓iiJ" �d' r� `' ,� .�. �,��.. �- tie%- ,�✓'i�,�x•��.., ��v"' ^�`,i �.��:✓` � „�B®° .., �°�� m �sdv IMPORTANT:" Read the following carefully and answer completely. A conviction is ndt an. automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF,A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? ,i If yes, Please list all offenses, date and place of offense(s), and sentence /fine received: ACKNOWLEDGEMENT /CERTIFICATION: I understand th on filing, this application becomes a public record. I certify the laws the State California that the foregoing under pen of perju under of of correct. is true ajid d9 41-1 rg bate Signature Da Not Write Betovu this Line -,K& Cit.. Use On( Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: _ Residency verification: ❑ Yes ❑ No Date: Term expires: 9 ; Name Commission Requested:�f�.� STATEMENT OF QUALIFICATIONS.: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. i Date: Signature Notice: Please be advised that you and your qualifications may be discussed by the City,Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should ,a vacancy occur in the commission fbr which you have requested consideration of appointment, your application ,will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each, recruitment, will invalidate this application. Q { es- •. ��>>�',� Vii` �`�,.- �✓?ic%�, -r�� s'�.!� i Date: Signature Notice: Please be advised that you and your qualifications may be discussed by the City,Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should ,a vacancy occur in the commission fbr which you have requested consideration of appointment, your application ,will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each, recruitment, will invalidate this application. Q { FgAlx�* ITO M `g- "4 &;1A'L4'75) Residence Address "q /;? PA"e'�, edw 9—/— A�W--5 Length of time at this Address: —a449-mail address: Home Phone No. Cell/Message Phone No. �-56 Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 e High School Graduate? Y G. Ez . D. EMPLOYMENT INFORMATION I EXPERIENCE: Name and Address of Employer(s) Position Title uaies OT LnIP10yMent Date: (p / L 0 Voter Registration Verification: '0 Yes ❑ No Residency verification: ❑ Yes ❑ No 67,6- q REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. Date: (p / L 0 Voter Registration Verification: '0 Yes ❑ No Residency verification: ❑ Yes ❑ No 67,6- q IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? A10 If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT /CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correat-..N Signature Residency verification: V Yes ❑ No Date: (p / L 0 Voter Registration Verification: '0 Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Term expires: Name=Z� �,Mtjjr]) Commission Requested: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. I ( . 111 Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. r ovar 1-w—ty years traveling and dealing with various city regulations and the EPA in regards to automotive air conditioning, I feel I've learned a great deal. I presently sit on the Automotive Board of Directors at Fullerton College for five years, which has helped me deal with industrial heads in the industry, also learning to prepare, review and maintain orderly and coordinate development in helping the Fullerton College develop. -7 0.0,a ON. - sellmeet APPLICATION IS FOR THE FOLLOWING COMMISSION: UOIN4101vvrlleDt"[UWLilibLilltV-FUI%-,!Lyv;n,c vIli y Residency verification: R"Yes E]No DateJbqk19 Voter Registration Verification: ®°Yes ❑ No Residency verification: G/Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Term expires: PERSONAL INFORMATION: Cruz Baca Sembello Name 14740 E. Clark St. Baldwin Park, CA 91706 Residence Address Born here/returned 14 years ago Length of time at this Address: E-mail address: cruzsembello(@_hotmail.corn (626) 962-3118 (626) 806-9583 Home Phone No. Cell/Message Phone No. Yes Yes Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? No Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Yes 4 4 Circle Highest grade you completed: 1 2 3 4 5 7 8 9 10 1 1 (12 High School GraU duatL e? G.E.D.? Name and Location of College or University — — Course of Study Dearee Rio Hondo College/Whittier Californi Psychology AA California State College Long Beach Psychology BA Temple University/Pennsylvania Psychology MA EMPLOYMENT INFORMATION I EXPERIENCE: Name and Address of Emplover(s) Position Title Dates of Employment Yaqui Spirit Music Owner/Pres./Education Consultant 1978-Present REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. Anita Montenegro 4519 N. Park Ave. Baldwin Park, CA (626) 962-5716 Laura Miranda 1563 E. Dexter St. Covina, CA 91724 (626) 331-8786 IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?- No If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date Signature UOIN4101vvrlleDt"[UWLilibLilltV-FUI%-,!Lyv;n,c vIli y Residency verification: R"Yes E]No DateJbqk19 Voter Registration Verification: ®°Yes ❑ No Residency verification: G/Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Term expires: Name Cruz Baca Sembello Commission Requested: Planning Commission Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. I have been a long time resident of Baldwin Park and have close ties to the community as well as businesses. I recognize the need for growth and changes needed to bring our community and businesses together and am prepared to work closely with City Council and other Commissions to help make this possible. My lifetime experiences are: Business owner for 40+ years, Budgets and Finances, Contract negotiations, V. P. of Rising Rhythms, a non-profit organization that offers music programs to low income communities, Pres. of Ralph and Alice Baca Foundation, a non-profit that will offer scholarships to Baldwin Park graduates. Board member of California Alliance to Protect Property Rights, Sacramento, CA. I have great love for the City of Baldwin Park and believe that I can offer my lifetime experiences if appointed to the Planning Commission. A, V/ Sianatbre Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this application. BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION 6—'ePECIAL MEETING 11 COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 1.639631, 960 -4011 Manuel Lozano Marlen Garcia Monica Garcia - Chair - Vice Chair - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al p6blico a dirigirse al Concilio o cualquiera Commission or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. if you agenda o cualquier terra que este bajo su jurisdiccion. wish to address the Commission or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Pdblico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un interprete para su conveniencia. AU 3 � .0 N�':i" �;1 " . s.��,,.. _ . ,.__ ?t t..� ,F,:art t`, °t.° 1r�,`a�r .,t. .,, r . r `c� £a, I,.',., r r Community Development Commission Agenda Page 1 COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice-Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit T res (3) minutos ser6 el Rite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comls16N No se podra tomar acci6n en a1g0n asunto a menos que sea incluido en la agenda, o a menos que exista alg0na emergencia, o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar Y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the February 16, 2011 meetings (special and regular.) ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 3rd day of March 2011. J&a );j�//9. wt6 Laura M. Nieto, CMC Deputy City Clerk Community Development Commission Agenda Page 2 COMMUNITY DEVELOPMENT COMMISSION AGENDA ft?OrO,h 'l 2011 Item No. SPORT: CHECKREG GENERATED: 15 APR 09 11:44 RUN: TUESDAY MAR012011 08:11 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13260 - 13264 CHECK BANK CHECK 4 CHECK ANT C I HECK DATE VENDOR # ADDRS # VENDOR NAME INVOICE INV VEND STATUS WO - - ------- -- AMOUNT G/L ACCT 0 . DESCRIPTION ---- ----- -- ----------- --------------------------------------------------------------------------------------------------- 2 13260 $28.78 02/23/11 00348 0 FEDERAL EXPRESS CORP 28.78 604-40-000-22336-14197-1 # 863889881980 7-391-93394 2 13261 $2638.13 02/23/11 04899 0 KEYSER MARSTON ASSOCIATES, INC. 2638.13 804-40-000-22336-14197-1 REVIEW OF PRO FORMA 0023450 2 13262 $120.00 02/23/11 00617 0 MARIPOSA LANDSCAPES INC. 120.00 890-00-000-51101-14900-2 LANDSCAPE MAINTENANCE 50534 2 13263 $902.20 02/23/11 10070 0 SUSAN RUBIO 902.20 801-10-100-53350-11007-2 TRVL EXP REIMS 2/4-2/6/2010 TRVL EXP REIMS 2 13264 $1500.00 02/23/11 09931 0 THALES CONSULTING INC 750.00 836-00-000-51101-14900-2 ANNUAL REDV REPORT 453, 750.00 890-60-000-51101-14900-2 ANNUAL REDV REPORT TOTAL # OF ISSUED CHECKS: 5 TOTAL AMOUNT: 5189.11 TOTAL 4 OF VOIDED/REISSUED CHECKS: 0 TOTAL AMOUNT: '0.00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 CITY OF BALDWIN PARK CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION MINUTES COMMUNITY DEVELOPMENT COMMISSION AGENDA 70 I , 2011 WEDNE Item No. 16, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Marlen Garcia, Mayor Pro Tern / Vice Chair Council Members / Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Par k met in v1 "C L SESSIWAIN at the above time aand pi ace. ZNMM Mayor / Chair Lozano called the meeting to order at 6 :15 p.m. ROLL CALL Present: Council Member / Member Monica Garcia, Mayor Pro Tern / Vice Chair Marlen Garcia, Mayor / Chair Lozano. Absent: Council Member / Member Pacheco, Council Member / Member Rubio. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Community Development Manager Castagnola, Public Works Director Galvez, City Clerk Avila, Deputy City Clerk Nieto. Council Member / Member Rubio arrived at 6:20 p.m.; Council Member Member Pacheco arrived at 6:27 p.m. PUBLIC COMMUNICATIONS 21 [A NEW BUSINESS * STUDY SESSION TO PROVIDE DIRECTION ON PARKING STRUCTURE ELEVATIONS AND DESIGN The representative from Watry presented a revised version of the proposed parking structure with enhancements as previously directed by the City Council. Four (4) color options were presented as well as enhancements to landscaping. The Council / Commission was advised that at this stage, they did not have to make a decision on the color palatte and that mock -ups would be done on the structure. Mayor / Chair Lozano inquired about the timeframe for the bidding and award to which staff responded that they were hoping to have the item before the Council in August or September 2011. Both CEO Singhal and Public Works Director Galvez spoke about a funding extension request, noting that the environmental assessment took longer than anticipated. Director Galvez reported that MTA viewed the environmental assessment as a significant milestone and did not anticipate any issues with being granted an extension. CEO Singhal reported that the bid document would hopefully be ready before June and Director Galvez explained the timeframe and process for the Request for Proposals. RECESS TO CLOSED SESSI%J OF THE CITY COUNCIL AI mu COiviiviUNiTY DEVELOPMENT COMMISSION 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un- represented employees; and part -time employees 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8437 - 013 -905 Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: D.C. Corporation Under Negotiation: Price and terms of payment 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: NRDC v. Los Angeles, 08 -1467 AHM (PLAx) 4. CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION GC §54956.9(b) One (1) Case RECONVENE IN OPEN SESSION The Council / Commission reconvened in open session with all members present .S. 8 a 00 Lyi KMXO_ •l No reportable action was taken 0-SX61117�Pi1 There being no other matters for discussion the meeting was adjourned at 7:00 no Approved as presented by the Council / Commission at their meetings held March 9, 2011. Laura M. Nieto, CIVIC Deputy City Clerk CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION MINUTES WEDNESDAY, ,. 16,2011 11 • COUNCIL CHAMBEVS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor / Chair Marlen Garcia, Mayor Pro Tern / Vice Chair Council Members / Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REv:,'LAR SESSiO�R� at the above time and place. � r Present: Member Monica Garcia, Member Pacheco, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS li, TA 121k CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES Commission approved the minutes of the February 2, 2011 meetings (special and regular.) 1 * H, ►1 There being no other matters for discussion the meeting was adjourned at 10:14 p.m. Approved as presented by the Commission at their meeting held March 9, 2011. Laura M. Nieto, CIVIC Deputy City Clerk