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Home My WebLink About2011 03 16NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 16, 2011 at 6:00 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: March 10, 2011 NO OTHER BUSINESS WILL BE DISCUSSED AFFIDAVIT OF POSTING 1144;11,041 Manuel Lozano Mayor I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on March 10, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWI N PARK CITY COUNCIL SPECIAL MEETING Please note meeting March 16, 2011 location 6:00 p.m. CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 1 11 BALDWI N P- A- R- K Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un interprete para su conveniencia. L� I CITY COUNCIL SPECIAL MEETING — 6:00 p.m. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one case) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. March 10, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING March 16, 2011 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWI N P- A- R- K Manuel Lozano - Mayor Marlen Garcia - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEET /NO IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the City Council that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlen Garcia and Chair Manuel Lozano ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Plaque presentation to the family of Jorge Onate, BPUSD Police Explorer • Presentation to Baldwin Park Police Department Detective Diana Larriva in recognition of being named YWCA Woman of Achievement • Proclamation proclaiming March 14 -19 as Adult Education Week in the City of Baldwin Park and certificate presentation to 2011 Adult Education Essay Contest winners & instructors • Presentation to the Baldwin Park High School Boys Soccer Team for being the 2011 CIF Champions • Administration of Oath of Office and Certificate of Appointment to incoming Planning Commissioner Natalie Ybarra PUBLIC COMMUNICATIONS Five (5) minute speaking time limit Cinco (5) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alg(Ina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR City Council Agenda Page 2 All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. PROPOSED RECOGNITIONS BY THE MAYOR & CITY COUNCIL Staff recommends City Council approve the preparation and presentation of plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES Staff recommends City Council approve the minutes of the March 9, 2011 meetings (special.) 4. CLAIM REJECTIONS Staff recommends City Council reject the claim of Pedro Nunez Vargas and direct staff to send the appropriate notice of rejection to the claimant. 5. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2010 Staff recommends City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2010. 6. METHODOLOGY OF SALES FOR THE NEIGHBORHOOD STABILIZATION PROGRAM HOMES LOCATED AT 4009 PUENTE, 4853 AZUSA CANYON ROAD AND 15113 BADILLO STREET Staff recommends City Council approve the Neighborhood Stabilization Program Sales Plan establishing the policy for the sales of the properties located at 4009 Puente Avenue; 4853 Azusa Canyon Road; and 15113 Badillo Street. 7. TOURNAMENT OF ROSES PARADE FLOAT (Continued from March 9, 2011) Staff recommends City Council consider Option 2 - direct Staff to make contacts with service organizations, residents, business owners and corporations who would be interested in forming a Baldwin Park Rose Float Association; or provide any other direction as the Council deems appropriate. 8. ADOPTION OF RESOLUTION NO. 2011 -010, OF THE CITY OF BALDWIN PARK SUPPORTING THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES DIVISION, CALLING FOR REASONABLE, PRACTICABLE, AND ECONOMICALLY ACHIEVABLE TMDL AND MUNICIPAL NPDES PERMIT REQUIREMENTS Staff recommends City Council waive further reading, read by title only and adopt Resolution No. 2011 -010, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SUPPORTING THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES DIVISION, CALLING FOR A REASONABLE, PRACTICABLE, AND ECONOMICALLY ACHIEVABLE TMDL AND MUNICIPAL NPDES PERMIT REQUIREMENTS." City Council Agenda Page 3 SET MATTERS -PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 9. PUBLIC HEARING REGARDING THE FISCAL YEAR 2011 -2012 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN (Continued from March 9, 2011) Staff recommends that the City Council conduct the public hearing and following the public hearing, approve the allocations for the FY 2011 -2012 CDBG public service programs by selecting either OPTION 1 - Approve E- Team's recommendations for funding; or OPTION 2 - Revise allocations as the City Council deems appropriate. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request by Mayor Lozano for discussion on the following: Request for Council consideration to place the Baldwin Park High School Boys Soccer team on the City billboard in honor of their CIF Championship ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of March 2011. Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e -mail at Inieto baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 4 BALMVIN - ................ P- A.n11; TO: FROM: DATE: SUBJECT: PURPOSE: CITY OF BALDWIN PARK CITY COUNCIL AGENDA MAR 16 STAFfil UPOI Honorable Mayor and Members of the City Council Lorena Quijano, Finance Director 1 � -. March 16, 2011 Warrants and Demands The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 193282 — 193341. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 213405 -- 213670 for the period of February 06, 2011 through February 19, 2011 inclusive; these are presented and hereby ratified, in the amount of $394,455.61 2. General Warrants, including check numbers 184609 to 184736 inclusive, in the total amount of $791,668.32 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. RECOMMENDATION: m I I U Ei I (7 x H I d, U Ul I a ra 1 z1 wr 5 I I I I H l 1 I T-i ri p; I i ri 0 I \ \ a I N N Ps `J H U N Q H z k I 1 I N N Ll 'J in I ri H r-t ri ,-i w m r r rl rl M o df O W I ri ri ri ri r-i ri \ \ H N N cT d' F7 ri - U I N N H N N N m M- N k6 kA N O U1 "r H I 0 O N O n o p H O I }..'" g O F(,' Pi g 0 Ul 'n ' ' Q Q ri ri N t W 0.1 A. 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H r-I M r1 � U? N M. ,-i U? r1 to m H ko q ❑ �', Q ur ri cry re ko r UFl� �D �:) L� V H W to U) U) to rya U) H H O H W z IP a ❑ o \ A a Ga CO m O .-i N M Ir v7 to N N m' M M m M m M Q Ei r r r r r r r r r r7 H O v' v� d• v m v' a' " FE O E m m m m m w cm w m E H W H O O F4 H O H CITY COUNCIL AGENDA R ALDWIN PARK _ STAI ITEM NO. &� TO: Honorable Mayor & Members of the City Counci FROM: Vijay Singhal, Chief Executive Offic r DATE: March 16, 2011 SUBJECT: Proposed Recognitions by the Mayor and City Council. PURPOSE The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTS/RECAP The following requests for plaques and certificates were received: RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. Tlrne)Date /Place of Date Needed Requested By List of Honorees Presentation Mayor Lozano BPHS Soccer Team, CIF 7:00pm /March 16 th Certificates Champions Council Chabmers 03 -16 -11 Mayor Lozano Onate Family, In Memory 7:00pm /March 16th Plaque of Jorge Onate, BPUSD Council Chambers 03 -16 -11 Explorer Councilmember Bob Hunt, SEIU General March 12 Plaque Monica Garcia Counsel — Retirement Location/Tim (unknown) 03 -12 -11 Recognition Councilmember BP Detective Diana 7:00pm /March 16 1h Certificate Monica Garcia Larriva, YWCA Woman of Council Chambers 03 -16 -11 Achievement RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. CITY COUNCIL AGENDA MAR 1 6 MINUTES CITY OF BALDWIN PARK WEDNESDAIJ 9 ��.. CITY COUNCIL 0 =ni, 2011 6:00 p.m. City Hall - Room `? 307 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marion Garcia, Mayor Pro Ter 1 Vice Chair Monica Garcia, Ricardo Pacheco, Susan Rubio Council Members 1 Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Council Member Monica Garcia, Council Member Rubio, Mayor Pro Tern Marlen Garcia, Mayor Lozano. Absent: Council Member Pacheco. Also Present: Chief Executive Officer Singhal, City Attorney June Ailin, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS 191;97091 RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (one case) 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: Oralia Argurcia v. City of Baldwin Park Case Number: EAMS No. ADJ7311321 Claim No. 2009104640 RECONVENE IN OPEN SESSION The City Council reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p.m. Approved as presented by the Council at their meeting held March 16, 2011. Laura M. Nieto, CIVIC Deputy City Clerk MINUTES CITY OF BALDWIN PARK 60,Lb ,, WEDNESDAY, MARCH 09, CITY COUNCIL 133, r ++�y73 2011 o x 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marlen Garcia, Mayor Pro Tom 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER INVOCATION Led by Council Member Monica Garcia PLEDGE OF ALLEGIANCE ROLL CALL Present: Council Member Monica Garcia, Council Member Rubio, Mayor Pro Tern Marlen Garcia, Mayor Lozano. Absent: Council Member Pacheco. Also Present: Chief Executive Officer Singhal, City Attorney June Ailin, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. ANNOUNCEMENTS City Treasurer Contreras closed on behalf of Mr. Andrete, former water board member Mayor Pro Tom Marlen Garcia asked that the meeting be closed in memory of Al Real's wife who had recently passed Council Member Rubio acknowledged the 100th anniversary of Women's Day and spoke about the tremendous accomplishments of the women in the community Mayor Lozano read an excerpt about Mrs. Cisneros life and expressed condolences to the family PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS * Presentation of plaque to the family of Baldwin Park resident Carmen Cisneros Mayor Lozano, joined by the Council, Clerk and Treasurer presented a tile plaque to Mr. Cisneros * Presentation to the 173rd Airborne Combat Brigade in honor of the 44th anniversary of the only jump into Vietnam Council Member Rubio presented certificates to the three honorees and they each shared their experiences and announced some upcoming books. A book was also presented to the City to be donated to the library Council Member Rubio announced an upcoming Woman's Club event Mayor Lozano announced that the public hearing item on the CDBG funding would be continued to the next meeting * Proclamation proclaiming Arbor Day in the City of Baldwin Park Mayor Lozano announced that the Baldwin Park Police Department was getting new technology to deal with the taggers in the City. He announced that 7 taggers were recently arrested and that the City was upping the intensity when it came to apprehending offenders. Chief Hadsell spoke about the new technology that the City would be obtaining from the Orange County Sherrif s Department, explained how the new technology would work and noted that it would be used to help reduce and target the taggers Mayor Lozano announced that there would be an upcoming gang injunction, noting that the City had done a good job so far and that the next steps were being taken City Clerk Avila shared that she went on a ride -along with the Baldwin Park Police Department and complimented the exceptional service of the department for their proactive efforts and making their presence known in the community Council Member Monica Garcia welcomed Bryan Urias of the Upper District; a representative from Judy Chu's office and various City Commissioners in attendance PUBLIC COMMUNICATIONS Mark Flores, resident thanked the City Council and everyone who has helped with their fundraising efforts for the Mark Daniel Flores Scholarship Foundation. He announced that they were lowering the entry rate for the golf tournament and encouraged everyone to attend Natalie Ybarra, resident introduced herself as an applicant for the Planning Commission Javier Melendez, resident introduced himself as an applicant for the Planning Commission and asked for consideration of appointment Mary Heiss, resident spoke about the city's enforcement of those doing work on their cars. She said that individuals were trying to work on their cars to save themselves money. Greg Tuttle, business owner addressed the Council on the issue of decorum at meetings and commented about an event involving individuals who had observed tagging at P & G and the response from the Baldwin Park Police Department Mike Salas, Public Works Operations Supervisor joined by Teri Muse spoke about the Illegal Dumping Committee. Speaker Muse reported on the community meetings that had taken place and thanked the Council for their support Magda Torrellas, resident complimented the Council on the State of the City address; spoke about home and lot sizes in the city; and concerns at the Aquatics Center Public Communications were closed at 7:39 p.m. Council Member Monica Garcia thanked Mike Salas and Teri Muse for being proactive with the issues in the alley. She said that she'd like to see the Bagster program come to Baldwin Park for the benefit of residents who are doing construction on their homes, as a more affordable option for disposing of debris CONSENT CALENDAR Motion: Approve CONSENT CALENDAR with the exception of Item #9 which was tabled to March 16, 2011 Moved by Mayor Lozano, seconded by Mayor Pro Tern Marten Garcia. 1. WARRANTS AND DEMANDS City Council received and filed. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL City Council approved the preparation and presentation of the plaques, proclamations and certificates, as outlined in the staff report. 3. MINUTES City Council approved the minutes of the meeting of February 16, 2011 (special) and February 24, 2011 (special.) 4. CLAIM REJECTIONS City Council rejected the claim of Victoria Sourakli and directed staff to send the appropriate notice of rejection to claimant. 5. CITY TREASURER'S REPORT - DECEMBER 2010 & JANUARY 2011 City Council received and filed the reports. 6. ADOPTION OF RESOLUTION 2009 -009, A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY FOR ELIGIBILITY OF A $300,000 CAL - RECYCLE GRANT City Council waived further reading, read by title only and adopted Resolution No. 2011 -009 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING A CITYWIDE ENVIRONMENTALLY PREFERABLE PURCHASES AND PRACTICES POLICY." 7. APPROVE THE FINAL LAYOUT AND THE ADDED DESIGN SERVICES FOR THE TRANSIT CENTER IN AN AMOUNT NOT TO EXCEED $99,925 TO WATRY DESIGN, INC., AND AUTHORIZE SOLICITATION OF PROPOSALS FOR CONSTRUCTION MANAGEMENT SERVICES City Council 1) amended the Consultant Services Agreement with Watry Design, Inc. to add the Scope of Work to complete design of the Transit Center in an amount not to exceed $99,925; and 2) authorized staff to advertise the Request for Proposals to solicit Construction Management Services. 8. FISCAL YEAR 2010 -2011 MID -YEAR REPORT, AS OF JANUARY 2011 City Council reviewed the mid -year analysis / information and approved the mid- year revenue and expenditure estimates. 9. TOURNAMENT OF ROSES PARADE FLOAT SET MATTERS - PUBLIC HEARINGS 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2011 -2012 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN A motion was made by Mayor Lozano and seconded by Council Member Monica Garcia to continue this item to the March 16, 2011 meeting REPORTS OF OFFICERS 11. APPOINTMENT TO FILL UN- SCHEDULED VACANCY ON THE PLANNING COMMISSION City Clerk Avila presented the report Council Member Monica Garcia acknowledged the impressive pool of candidates that the Council had to consider and strongly encouraged individuals to re -apply if they were not appointed at this time because it was very clear that they had a lot to contribute to the community. She nominated applicant Ybarra for the current vacancy and complimented Mr. Melendez on his qualifications, encouraging him to re -apply or apply for a position on another commission, such as Housing Motion: Waive further reading, read by title only and adopt Resolution Noy 2011-008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION NO. 2010 -027 APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY NATALIE YBARRA TO OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30,2012." Moved by Council Member Monica Garcia, seconded by Mayor Pro Tern Marlen Garcia. Council Member Rubio acknowledged applicant Cruz Baca Sembello who was in attendance at the meeting and echoed that the pool of candidates was impressive CITY COUNCIL I CITY CLERK I CITY TREASURER I STAFF REQUESTS & COMMUNICATIONS * Request by Council Member Rubio for discussion on the following: 1) Discussion & consideration to initiate an annual Arbor Day Celebration that would a) Increase public awareness of the social, economical and environmental benefits of trees in our environment; b) Educate residents and business owners on how to improve tree -care practices; and c) Engage and encourages the collaboration of residents, school districts, water districts, businesses and state leaders; and Council Member Rubio spoke about the importance of having an Arbor Day event in the community and that she wanted to go further. She said that she would like to have a separate category, similar to the Mayor's Spotlight Homes in the NOW, that would recognize homes that have exceptional landscaping. She suggested that at events such as the Concerts in the Park or Taste of Baldwin Park, they have vendors there to provide information to the public on trees and their benefits. She continued to read the Arbor Day proclamation Mayor Pro Tern Marten Garcia supported the idea of an event piggy- backing on something such as the Concerts in the Park event but in the interest of fiscal responsibility did not feel that having an entire day dedicated to trees would send the right message when other programs were being reduced. At an event such as the Concerts, the target audience was already in attendance and local businesses, such as Home Depot could be invited to participate and provide services and information to focus on Arbor Day and trees 2) Discussion and consideration to create an Official City Facebook page as a communication tool that includes links to other events and organizations, such as Baldwin Park Unified School District, Adult School and the Library Council Member Rubio encouraged the use of a Facebook page to reach out to the younger members of the community. She said that a City Facebook page would ideally be a tool used to provide information to the public and not necessarily to have people post any comments Mayor Pro Tern Marlen Garcia mentioned the death of David Rodriguez, a long time Baldwin Park resident and asked that the meeting be closed in his memory. Mayor Lozano also asked that the meeting be adjourned in memory of Jorge Onate, Baldwin Park resident and School Police Explorer Mayor Lozano thanked staff for all of the efforts put forth for the State of the City address ADJOURNMENT There being no other matters for discussion the meeting was adjourned in memory of Carmen Cisneros, Mr. Andrete, David Rodriguez and Jorge Onate at 7:52 p.m. Approved as presented by the Council at their meeting held March 16, 2011. Laura M. Nieto, CIVIC Deputy City Clerk P• A r R- K TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BALDWIN PARK CITY COUNCIL AGENDA MAR 16 ITEM N0. AGENDA STAFF RE RT Honorable Mayor and City Council Members Shama P. Curian, Senior Human Resources Analyst March 16, 2011 Claim Rejection This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claim of Pedro Nunez Vargas and direct staff to send the appropriate notice of rejection to claimants. Attachment(s) Claim filed by: * Vargas, Pedro Nunez DOL: 12/22/2010 Fla I CITY OF BALDWIN PARK BALDWIN CLAIM FOR DAMAGES F R " TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY, 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL To: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) a •� FEB 2 3 2011 (;l f V ;)f' ;IAL OVVIN }'AW< 01,0, fAL I,C'Ier4,-Lr (fici��a�l`I Fi[ing Stamp TO: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) I. Name of Claimant , MYD �� `�� S �t 5. Claimant's Occupation 2. Home Address of Claimant 11 1213 U<Coml S�. �t Mon "f C1k t 113 - 6. Home Telephone Number �t�20) 9 y ltv�f� 3. Business Address of Claimant 7. Business Telephone Number 8. Name and add ess o which you desire notices or communications to be sent regarding this claim: edn Norms 9. When did D MAGE or INJURY oar? r? Date: I'L Z2 Q Time: Nkqt 8.30 RM 10. Names of any City employees involved in INJURY or DAMAGE: Name Department If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? C ( xtldwin ?aYV- carve oYA akrve Ave. noctf-D io-�v� . ,GtrVe Avh e 17M5s5en jelrls 5-14-c vP �e rear fe, in 12. Describe in detail how the DAMAGE or INJURY occurred. D6v1+r11 40W n I- a off- We- tfiVMA eA 0 1'h� V Anet Sclr M � �ftm o� 4VX) cav-. Tub was V)L* t�l 13. Were police or paramedics called? Yes No El 14. If physician was visited due to injury, include date of first visit and physician's If yes, was a report filed? Yes No ❑ name, address and phone number: If yes, what is the Report No? 10 — 4'96 32- 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary) ho(e was exAyeMO4 Aee IM -lie tA yr(A vtc�s not NOk lit "Wol it Q\10-4-k . .0 15. List damages incurred to date? -4 1Pn. 0v % Total amount of claim to date: $ ' 1O O.0y Basis for Computation: Qf�Ry}y�5 12PC� }� Limited Civil Case: ❑ Yes AZ"'No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $J20- nU Basis for Computation: CPC 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: 1 hereby certify (or declare) underpenafiy ofpe juryundertho lams of the state of California that the foregoing is true and correct to the best ofmy knardedge. An- Si nature elals'onshi i Claimant Printed Name Date Note: PresenWilon of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7106) f::l€ SERI. l3i! Cir }rk- MAW,mlr.I,fr3Uoni3rc�durn33 Forzrs.Cta5nfor €%a p. R,,m CC F 4v7.06.do M-1 ralu C ITY OF BALDWIN PARK BALDWI P A- R, K TO: Honorable Mayor and City Council A FROM: Vijay Singhal, Chief Executive Offic( Lorena Quijano, Director of Finance DATE: March 16, 2011 CITY COUNCIL AGENDA MAR 16 117'Ag'R�P�T�' SUBJECT: City of Baldwin Park's Comprehensive Annual Financial Report for the Fiscal Year ending June 30, 2010 PURPOSE The purpose of this report is to present the City's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2010. BACKGROUND The CAFR is composed of three main sections, an introductory section, the financial section — which is the audited financial statements, and a statistical section. City staff prepares the introductory and statistical sections, while the financial section is prepared by the auditor. The audit firm of Vasquez & Company, LLP, has completed its audit of the City's 2009 -2010 Fiscal Year and has rendered an unqualified (clean) opinion on the report. Additionally, staff has submitted the CAFR to the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting program. It is anticipated that the CAFR will earn this prestigious certificate. DISCUSSION The Comprehensive Annual Financial Report (CAFR) was completed in accordance with the Government Finance Officers Association guidelines and recommended format. The City Council may note that the report provides statistical data at the end of the report and that the Management's Discussion and Analysis outlines the City's financial highlights and overviews for Fiscal Year ending June 30, 2010. The City is comprised of over 30 individual governmental funds of which the General Fund is considered the Chief Operation Fund of the City. The other funds are restricted and are set up separately based on the purpose of the fund. The following highlights information on the General Fund and provides information on the overall status of the City operations as reported on the June 30, 2010 CAFR: Page 2 • General Fund Audited Cash • General Fund Revenues and Expenditures • General Fund Unreserved Fund Balance • Governmental Revenues by Source • Governmental Expenses and Program Revenues General Fund Audited Cash As of June 30, 2010 the audited cash balance was $5,309,242 which represented an increased of $249,984 as compared to the previous fiscal year. The following chart provides an overview of the cash balances as of June 30th for each of the last five fiscal years: $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2006 2007 2008 2009 2010 As noted above, the City has been able to maintain and significantly increase its General Fund's cash balance even in the current economic climate. However, the City should aim at maintaining and possibly growing these balances to higher levels in order to maintain its healthy financial condition. General Fund Revenues and Expenditures The following provides a brief overview of General Fund revenues and expenditures trends, including transfers in and out over the last four years. $29.0 ------------------------- ------ ------------------- - ----- - $28.0 •• ........................ ........... ............. .'..... --------------------------------------------------- $27.0 --- - - - - -- $26.0 ................ ............. ....... ..... .... .. .... . --------------•--•--- $25.0 -------------- • - - - - -- - -. .................. ------------------ • - - - - -- `--•-------•------- $24.0 .......... ..................... $23.0 ........ ................................................•----•-----------.----- $22,0 2005 2007 2008 2009 2010 ^ — Revenues— Expenditures Page 3 As noted in the above trends, the city was impacted by the recession and it took a hit on its revenues during the 2008 to 2010 period. However, as noted above, the City has been able to curtail its expenditures thus ensuring that revenues remained higher than expenditures at June 30, 2010. This commitment by the City Council provided for a balanced budget that resulted in another increase to the General Fund reserves. General Fund Unreserved Fund Balance The City's has a done a tremendous job of increasing its Unreserved General Fund over the last five fiscal years. In fact, it has more than doubled since June 30, 2006, the following chart provides the General Fund's Unreserved Fund Balance over this period of time. The ending unreserved balance at June 30, 2010 was $5,213,836, which represented 22.8% of the total General Fund expenditures of $22,803,767. The City should be commended for the strong General Fund Reserves since many cities are currently in a deficit and/or have had to dip into a large part of their reserves in order to continue operations. A summary of other Funds' unreserved fund balances as of June 30, 2010 has also been included as an attachment for additional review. Governmental Revenues bV Source The City receives various revenues from all of its governmental funds. The following represents the composition of these governmental revenues by source as of June 30, 2010: Page 4 Revenue by Source; Governmental Activities As noted above, 53% of the City's major revenue source is comprised of taxes. These taxes include monies received from property taxes, sales taxes, tax increment, franchise taxes and utility user's taxes. Governmental Expenses and Program. Revenues Within the governmental funds, there are some departments that generate revenues that directly offset some of the departmental expenses. In essence, expenses that are not offset by departmental generated revenues are paid by taxes and other sources of revenue shown in the pie chart in the previous section. This comparison is provided in the City's CAFR and is reflected below: Expenses and Program Revenues: Governmental Activities 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Revenues A e 1' ey ey A Expenses °� t,�° atQO OKI °cetm ��`a 0.13 �a�a CO Page 5 The City remains cautious even though the recession has ended especially because it will be a slow economic recovery and revenues are not recuperating. In the past, the City has been able to offset decreases in revenues resulting from the economic times by monitoring its expenditures. It has been able to balance the budget for the last few fiscal years and had ended in the positive, however, there are new challenges that are currently facing us (such as increases in retirement costs) and the city will be working aggressively to tackle these in the upcoming year. Nevertheless, in order to maintain its healthy financial condition, the City will continue to aggressively monitor revenues and expenditures trends in order to be prepared to combat any further downturn turns and State takeaways. As always, the City intends to continue its programs in the next year while preserving and enhancing the safety and welfare of the community. FISCAL IMPACT The cost of the audit is $82,150 ($66,150 original cost plus an additional $16,000 that was incurred for the additional ARRA Programs that were required to be audited by the Federal Government). No additional appropriation is requested. RECOMMENDATION It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2010. ATTACHMENTS 1. Comparison of Fund Balances 2. City of Baldwin Park Comprehensive Annual Financial Report for the Year Ended June 30, 2010. City of Baldwin Park Fiscal Year Ended 06/30/2010 Comparison of Fund Balance 06/30/2009 to 06/30/2010 Fund Number Name General Fund: 100 General Fund t 197 CRA Clearing Subtotal - General Fund General Fund Supported: 198 Housing Clearing 252 Parks Maintenance Assessment District 260 Summer Lunch Program 401 Information and Support Services r 402 Fleet Services 403 Internal Insurance r Subtotal - Supported Funds Subtotal - General Fund & General Fund Supported General Fund Subsidized: 244 Proposition A 253 Proposition A - Parks Subtotal - General Fund, Supported, & Subsidized FIL1145 Special fRestricted) Funds: 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 220 Community Development Block Grant 221 H.O.M.E. (Home Investment Partnership Program) 1 222 CAL Home 223 Economic Development Act Revolving Loan 230 AB 1693 Business Improvement Fees 231 Air Quality Management 233 Economic Development Administration Grant 234 Park Land and Public Art Fees 235 Generai Plan Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 245 Proposition C 246 AB939 integrated Waste Management 247 Oil Recycling Grant 248 Energy Conservation 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 254 Measure R Local Return 270 Grants Fund 30I Building Reserve 2 232 Residential Development Fee Subtotal Special Funds GRAND TOTAL - ALL FUNDS 1 Unreserved find balance 2 Excludes amounts due from other finds Fund Balance Fund Balance 6/30/2009 6/30/2010 5,167,396 5,213,836 46,440 0 0 0 5,167,396 5,213,836 46,440 0 0 0 (14,791) (2) 14,789 0 14,268 14,268 179,617 81,274 (98,343) 164,775 90,045 (74,730) 1,176,158 1,224,053 47,895 (846,557) (1,038,468) (191,911) 4,320,839 4,175,368 (145,471) 167,235 126,450 (40,785) 52 48 (4) 167,287 126,498 (40,789) 4,488,126 4,301,866 (186,260) 1,589,436 2,492,963 903,527 186,294 178,656 (7,638) 14,329 14,399 70 5,561 192,335 I86,774 15,235 15,234 (1) 51,236 6,442 (44,794) 1,631,174 1,647,162 15,988 208,584 199,402 (9,182) 359,569 400,960 41,391 509 511 2 859,465 802,859 (56,606) 246,404 305,377 58,973 897,791 1,756,201 858,410 (53,406) 451,298 504,704 1,831,993 1,690,751 (141,242) (8,228) 336 8,564 2,476,119 2,784,126 308,007 293,002 257,716 (35,286) 0 (6,500) (6,500) 0 0 0 251,063 123,199 (127,864) 309,922 323,920 13,998 333,964 377,588 43,624 0 516,800 516,800 (11,390) 414,926 426,316 6,471 0 (6,471) 33,731 0 33,731 11,528,828 14,946,661 3,417,833 16,016,954 19,248,527 3,231,573 ,._ Comprehensive Annual Financial Report For the Fiscal Year Ended June 30, 2010 Comprehensive Annual Financial Report City of Baldwin Park, California For the Fiscal Year Ended June 30, 2010 Prepared by the Department of Finance (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE INTRODUCTORY SECTION Letter of Transmittal i City Officials v Organization Chart vi Certificate of Achievement for Excellence in Financial Reporting vii Award of Financial Reporting Achievement viii FINANCIAL SECTION Report of Independent Auditors Management's Discussion and Analysis Basic Financial Statements Government -wide Financial Statements: Statement of Net Assets 14 Statement of Activities 15 Fund Financial Statements Balance Sheet — Governmental Funds 16 Reconciliation of the Governmental Funds Balance Sheet to the 69 Statement of Net Assets 19 Statement of Revenues, Expenditures and Changes in Fund Balances — 70 Governmental Funds 20 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities 23 Statement of Net Assets — Proprietary Funds 24 Statement of Revenues, Expenses and Changes in Fund Net Assets — Proprietary Funds 25 Statement of Cash Flows — Proprietary Funds 26 Statement of Agency Funds 27 Notes to Financial Statements 28 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — General and Major Special Revenue Funds 57 Schedule of Funding Progress Safety and Miscellaneous Plans of the California Public Employee Retirement System 61 Notes to Required Supplementary Information 62 SUPPLEMENTARY INFORMATION Description of Nonmajor Governmental Funds 66 Combining Balance Sheet — Nonmajor Governmental Funds 69 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds 70 Combining Balance Sheet — Nonmajor Special Revenue Funds 71 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Special Revenue Funds 77 Combining Balance Sheet — Nonmajor Debt Service Funds 83 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Debt Service Funds 84 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE FINANCIAL SECTION (continued) Supplementary Information (continued) Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Nonmajor Special Revenue Funds 85 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual — Debt Service Funds 105 Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual - Capital Project Funds 107 Enterprise Fund Description of Enterprise Fund 108 Statement of Net Assets — Enterprise Fund 109 Statement of Revenues, Expenses and Changes in Fund Net Assets — Enterprise Fund 110 Statement of Cash Flows — Enterprise Fund 111 Internal Service Funds Description of Internal Service Funds 112 Combining Statement of Net Assets — Internal Service Funds 113 Combining Statement of Revenues, Expenses and Changes in Fund Net 125 Assets — Internal Service Funds 114 Combining Statement of Cash Flows — Internal Service Funds 115 Agency Funds Description of Agency Funds 116 Statement of Changes in Assets and Liabilities - Agency Funds 117 Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards 118 STATISTICAL SECTION Net Assets by Component 124 Change in Net Assets 125 Fund Balances of Governmental Funds 126 Changes in Fund Balances of Governmental Funds 127 Assessed Value and Estimated Actual Value of Taxable Property 128 Assessed Valuation by Tax District 129 Direct and Overlapping Property Tax Rates 131 Ten Principal Property Taxpayers 132 Property Tax Levies and Collections 133 Ratio of Outstanding Debt by Type 134 (This page intentionally left blank.) City of Baldwin Park Table of Contents PAGE STATISTICAL SECTION (continued) Computation of Legal Debt Margin 135 Direct and Overlapping Bonded Debt 136 Full -time and Part -time City Employees 137 Pledged- Revenue Coverage — Tax Allocation Bonds 138 Demographic Statistics 139 Operating Indicators by Function 140 Capital Assets Statistics by Function 141 Per Capita Cost — General Governmental Expenditures by Function 142 Construction Activity 143 Ten Principal Employers 144 (This page intentionally left blank.) December 20, 2010 Honorable Mayor and City Council City of Baldwin Park Baldwin Park, California It is our pleasure to submit for your information the Comprehensive Annual Financial Report (CAFR) of the City of Baldwin Park for the fiscal year ended June 30, 2010. The financial statements are prepared in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB). This report consists of management's representations concerning the finances of the City of Baldwin Park, California. Consequently, management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, City management has established a comprehensive internal control framework that is designed both to protect the City's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls have been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City's financial statements have been audited by Vasquez & Company LLP; a public accounting firm, fully licensed and qualified to perform audits of the State and local governments within the State of California. The purpose of the independent audit was to provide reasonable assurance that the financial statements of the City of Baldwin Park, California for the fiscal year ended June 30, 2010, are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditors concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Baldwin Park, California's financial statements for the fiscal year ended June 30, 2010, are fairly presented in conformity with GAAP. The independent auditors' report is presented as the first component of the financial section of this report. The independent audit of the financial statements of the City was part of a broader, federally mandated "Single Audit" designed to meet the special needs of Federal grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government's internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal awards. These reports are available in the City's separately issued Single Audit Report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD &A). This letter of transmittal is designed to compliment MD &A and the MD &A should be read in conjunction with it. Profile of the City of Baldwin Park The City of Baldwin Park was founded in 1887 and incorporated on January 25, 1956, under the general laws of the State of California. The City operates under Council -Chief Executive Officer form of government. The City's Mayor is elected at large every two years, and the City Council members are elected at large to four -year terms in alternate slates every two years. The City is located 17 miles east of Los Angeles, in the center of the San Gabriel Valley, and shares common boundaries with the cities of El Monte to the west, West Covina to the east and south and Irwindale to the north. Baldwin Park occupies 6.7 square miles. Infill residential development has increased the population from 50,554 in 1980 to 81,604 in 2010. The City is diversified with single family and multiple family housing development, commercial development and industrial development. The City issued 3,653 permits to active businesses located in the City generating approximately $5.2 million in sales tax revenue in 2009 -2010. Major businesses include Home Depot, Wal -Mart, Nichols Lumber & Hardware, Target, In N Out Burgers and Harley Davidson Sales. The City provides a full range of municipal services. Services provided include police, street maintenance and improvements, transit, storm drains, recreation, public improvements, planning, zoning, and general administrative and support services. The City of Baldwin Park adopts a comprehensive budget by department prior to the start of the fiscal year on July 1. The budget is further detailed by cost center (division) and character of expenditure, defined as Contractual Services, Personnel Services, Maintenance and Operations, and Capital Outlay. The ledgers of the City and its component units are maintained by the line item detail or object of expenditure. However, all budgetary controls are exercised at the department and fund level. Revenues are estimated annually and measured against actual revenues earned. Local economy and economic outlook During the year, the nation continued experiencing a significant economic meltdown resulting in additional foreclosures, job losses and sharp increases in unemployment rates, bankruptcies and many other adverse impacts. Cities in California experienced sharp declines in revenues due to reduced tax collections resulting in cuts and reductions in staffing, programs and services. Although the City of Baldwin Park also experienced lower revenues, the City was able to avoid significant impacts on its fiscal position, budget or services and programs. The City has been well positioned to absorb the effects of this economic downturn due to the City's implementation of revenue and expenditure restructuring programs in the last couple of years. In fact, in recent years, the financial condition of the City's General Fund has strengthened and the reserves and cash balances have increased significantly to more comfortable levels. As of June 30, 2010, the General Fund reserves are at $5.2 million and the cash balance is $5.3 million. However, even though the City is better positioned as compared to surrounding communities, the City is not immune from external economic forces. Thus, we will continue to monitor both revenue and expenditure trends. In the upcoming 2010 -2011 fiscal year, although the recession has ended, revenues are expected to continue to drag and no recovery is expected yet. As a result, the city will continue to evaluate its operations since it will have to get ready to tackle the CALPERS rate hikes that will affect the city in 2011 -2012. In addition, the State of California continues with large spending deficits and will continue to be a threat to local governments as long as they continue to experience difficulties balancing their budget. Cash management policies and practices Cash temporarily idle during the year was invested in accordance with the City's investment Policy. The City invests primarily in demand deposits and the Local Agency Investment Fund, which is a pooled fund administered by the State Treasurer. The goals of the investment policy are safety, liquidity, and yield, in that order. Due to the decreases in interest rates during the fiscal year, the City, as most other local governments, experienced large decreases in investment income. This trend is expected to continue in the upcoming fiscal year. Pension and other post employment benefits The City provides its full -time and certain part -time employees retirement and disability benefits to members and their beneficiaries through defined benefit pension plans for its public safety employees and miscellaneous employees (City, Redevelopment Agency, and Housing Authority). These plans are part of the California Public Employees' Retirement System (CaIPERS). The City contributes to the plans based on amounts determined by CalPERS actuaries. The City also contributes the employees' required contributions or a portion thereof on their behalf and for their account. The City also provides post- retirement health benefits to its employees in accordance with agreements reached with the various employees bargaining groups. The City pays for retirees' health care premiums in these plans up to limits established in the agreements with the bargaining units. Additional information on the City's retirement and post - employment benefits can be found in Note 12 and 13 in the notes to the financial statements. GFOA Certificate of Achievement Award The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Baldwin Park for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2009. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of State and local government financial reports. In order to be awarded a Certificate of Achievement a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements, and we are submitting it to GFOA to determine its eligibility for another certificate. Acknowledgements The preparation of this CAFR reflects the hard work, talent, and commitment of the staff members of the Finance Department. This document could not have been accomplished without the high level of professionalism and dedication that they bring to the City of Baldwin Park. I sincerely appreciate the dedication and commitment that the Finance Staff members bring to the City. I would also like to express my appreciation to Vasquez & Company LLP, the City's independent auditors, who assisted and contributed to the preparation of the Comprehensive Annual Financial Report. Special acknowledgement also should be given to the Mayor and City Council for their support and interest in directing the financial affairs of the City in a responsible, professional and progressive manner. Respectfully submitted, CITY COUNCIL MANUEL LOZANO Mayor MARLEN GARCIA Mayor Pro Tem MONICA GARCIA RICARDO PACHECO SUSAN RUBIC Councilmember Councilmember Councilmember ADMINISTRATION MARIA CONTRERAS ALEJANDRA AVILA JOSEPH PANNONE City Treasurer City Clerk City Attorney EXECUTIVE TEAM VIJAY SINGHAL Chief Executive Officer LILI HADSELL Chief of Police WILLIAM GALVEZ MANUEL CARRILLO Director of Public Works Director of Recreation and Community Services LORENA QUIJANO Director of Finance ►•j (This page intentionally left blank.) .5 ca (1) cu c 0 a� ca Q Certificate of Achievement for Excellence in Financial Reporting Presented to City of Baldwin Park California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2009 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. a '0 President *14 � W 4 4.1 A Executive Director Vii (This page intentionally left blank.) aQ 4� PC 1..1 U d G7 a O a a 4 U w FT, O -W .2 ■ n � 0 COO r9 ca a� cu c 0 a� ca Q Report of Independent Auditors The Honorable City Council of the City of Baldwin Park, California We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park, California, as of and for the year ended June 30, 2010, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Baldwin Park's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park, California, as of June 30, 2010, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. The management's discussion and analysis, the budgetary comparison information, and the public employees retirement system schedule of funding progress as listed in the table of contents, are not required parts of the basic financial statements but are supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on them. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Baldwin Park's basic financial statements. The introductory section, the supplemental combining financial statements, supplemental schedules and statistical section are presented for purposes of additional analysis and are not required parts of the basic financial statements. The supplemental combining financial statements and supplemental schedules have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical section have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. (This page intentionally left blank.) In accordance with Government Auditing Standards, we have also issued our report dated December 20, 2010 on our consideration of the City of Baldwin Park's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. + 411-pl. L Los Angeles, California December 20, 2010 ,C] (This page intentionally left blank.) City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 As management of the City of Baldwin Park ( "City "), we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2010. Please read it in conjunction with the accompanying transmittal letter at the front of this report, and the basic financial statements, which follow this section. Financial Highlights ❖ The assets of the City exceeded its liabilities at June 30, 2010 by $103.5 million. This amount is referred to as the net assets of the City. Of this amount, $12 million is unrestricted net assets and may be used to meet the City's ongoing obligations to citizens and creditors. ❖ The City's net assets decreased by $2.3 million during the past year; that is, total expenses were greater than total revenues by $2.3 million. For FY 2009 -10, revenues decreased by $3.0 million while expenses decreased by $3.1 million over FY 2008 -09 levels. ❖ As of the close of the 2009 -10 fiscal year, the City's governmental funds reported combined ending fund balances of $31.4 million, an increase of $2.2 million over the prior fiscal year. Approximately 24.7% of the FY 2009 -10 $31.4 million balance ($7.7 million) is available for spending at the government's discretion (unreserved fund balance). The City's internal service funds, which are not reported as part of the City's governmental funds, have a negative fund balance of $0.5 million at June 30, 2010. ❖ As of June 30, 2010, the unreserved fund balance of the City's General Fund was $5.21 million, an increase of $0.04 million from the prior year level of $5.17 million. ❖ In the General Fund, revenues exceeded expenditures by $1.3 million, before other financing sources. ❖ The City's total long -term liabilities decreased by $1.6 million, or 2.0 %, during the fiscal year ended June 30, 2010, to a level of $78.9 million. Overview of the Financial Statements This discussion and analysis are an introduction to the City's basic financial statements, which consist of three components: 1) government -wide financial statements, 2) fund financial statements, and 3) notes to the basic financial statements. This report also consists of supplementary information in addition to the basic financial statements. Government -wide Financial Statements. The government -wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private - sector business. The statement of net assets presents information difference between the two reported as net assets. may serve as a useful indicator of whether th e deteriorating. 5 on all of the City's assets and liabilities, with the Over time, increases or decreases in net assets financial position of the City is improving or City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). The government -wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities). The governmental activities of the City include general government, public safety, public works, community development, recreation, non - departmental, and interest on long -term debt. The government -wide financial statements include not only the City itself (known as the primary government), but also three legally separate entities, the Baldwin Park Redevelopment Agency, the Baldwin Park Housing Authority, and the Baldwin Park Public Financing Authority. The City is financially accountable for these entities and financial information for these blended component units is reported within the financial information presented for the primary government itself. The government -wide financial statements can be found beginning on page 14 of this report. Fund Financial Statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. All of the City's funds can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near - term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating the City's near - term financial requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the City's near -term financial decisions. Both the governmental fund balance sheet and the governmental fund statement of revenue, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains 36 individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures and changes in fund balances for the General Fund, the Housing and Community Development Grant Fund, Low /Moderate Income Housing Fund, Redevelopment Agency Debt Service Fund, and Redevelopment Agency Capital Project Fund, each of which are considered to be major funds. Data from the other 31 governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non -major governmental funds is provided in the form of combining statements in the non -major governmental funds supplementary information section of this report. 9 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 The City adopts an annual appropriated budget for its general fund. A budgetary comparison statement has been provided for the general fund to demonstrate its compliance with this budget. The governmental fund financial statements can be found beginning on page 16 of this report. Proprietary Funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The City uses an enterprise fund to account for its public housing operation. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for vehicle operation and maintenance, information services and self- insurance activities, including general claims liability and workers' compensation insurance. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the maintenance and operation of a public housing fund, which is considered a governmental fund in the government -wide financial statements. Conversely, the internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements in the supplementary information section of this report. The basic proprietary fund financial statements can be found beginning on page 24 of this report. Fiduciary Funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statements because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The fiduciary fund financial statements can be found on page 27 of this report. Notes to the Basic Financial Statements. The notes to the basic financial statements provide additional information that is essential to a full understanding of the data provided in the government - wide and fund financial statements. The notes to the basic financial statements can be found beginning on page 28 of this report. Other Information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits to its employees and a comparison of budgeted to actual results for the general and major special revenue funds. Required supplementary information can be found beginning on page 57 of this report. The combining statements referred to earlier in connection with non -major governmental funds and internal service funds are presented immediately following the required supplementary information. Combining and individual fund statements and schedules can be found beginning on page 69 of this report. 7 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 Government -wide Financial Analysis Net assets. As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City, net assets were approximately $103.5 million as of June 30, 2010. Net assets decreased $2.3 million, or 2.1 %, during fiscal year 2009 -10. Assets decreased 2.7% and liabilities decreased by 3.3% compared to June 30, 2009. By far the largest portion of the City's net assets at June 30, 2010 ($82.4 million, or 79.6% of total net assets) reflects its investment in capital assets (e.g., land, infrastructure, buildings, machinery and equipment) less any related debt used to acquire those assets that is still outstanding. The City uses these capital assets to provide services to citizens; these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. IA*1 AK Cash and other assets Summary of Net Assets June 30, 2010 and 2009 Governmental Activities 2010 2009 $ 63,643,314 $ 63,545,676 Capital assets net of accumulated depreciation 123,293,430 128,520,016 Total assets LIABILITIES Current and other liabilities Long -term liabilities Total liabilities NET ASSETS Invested in capital assets, net of related debt Restricted Unrestricted 186,936,744 192,065,692 4,489,883 5,687,861 78,991,279 80,653,442 83,481,162 86,341,303 82,368,940 85,560,525 9,097,505 6,720,929 11,989,137 13,442,935 Total net assets $ 103,455,582 $ 105,724,389 As noted earlier, net assets may serve over time as a useful indicator of the City's financial position. In the case of the City, assets exceeded liabilities by $103.5 million at June 30, 2010. A portion of the City's net assets (8.8 %) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $11,989,137, may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City is able to report positive balances in all three categories of net assets, for the City as a whole. E:7 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 Governmental Activities. Governmental activities decreased the City's net assets by $2.3 million for fiscal year 2009 -10. General Revenues Charges for services Grants and Contributions Taxes Sales taxes Property taxes Utility users taxes Motor vehicle in -lieu taxes Tax increment Franchise taxes Other taxes Investment income Other income Total Expenditures General government Public safety Public works Community development Recreation services Interest and fiscal charges Change in net assets Net assets, beginning Net assets, ending Governmental Activities Increase 2010 2009 (Decrease 4,265,231 $ 19,179,294 5,251,513 11,944,651 2,407,299 6,244,987 2,312,090 1,145,692 388,977 1,963,572 55,103,306 3,142,686 18,810,685 13,549,660 14,060,899 4,383,579 3,424,605 57,372,114 (2,268,808) 105,724,389 $ 103,455,581 4,410,884 $ 14,216,895 5,625,840 13,123,555 2,459,483 6,107,465 1,997,823 1,197,528 1,192,217 1,777,988 52,109,678 2,698,418 18,917,403 13,730,184 10,605,103 4,666,862 3,658,850 54,276,820 (2,167,142) 107,891,531 $ 105,724,389 Key elements of the decrease in fiscal year 2009/2010 are as follows: (145,653) 4,962,399 (374,327) (1,178,904) (52,184) 137,522 314,267 (51, 836) (803,240) 185,584 2,993,628 444,268 (106,718) (180,524) 3,455,796 (283,283) (234,245) 3,095,294 (101,666) (2,167,142) $ (2,268,808) • Decrease in charges for services of $145,653 related to (1) a decrease in the collection of monies in Community Development related to building and planning check fees, subdivision fees, and zoning fees that were due to lower construction activity and (2) decreases in the Police Department related to lower collections of booking fees and a decrease in the amount received from the State relating to the COPS AB3229 SLESF program; • An increase in the amount of grant monies received of $4,962,399. The City received about $1.7 million in one -time monies from asset seizure funds, about $2 million for capital projects from various funding sources, about $1.2 million from the Stimulus monies and the City received some funds from other smaller grants, which resulted in this increase in grant funding for the fiscal year; • A decrease in sales tax revenues of $374,327 and property taxes of about $1.2 million directly attributable to the current economic crisis which has reduced sales throughout the region and caused reductions in assessed values; thus decreasing local property taxes; and M City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 • A decrease in investment income of $801,029 due to significant decreases in interest rates, also resulting from the current economic climate Expenses and Program Revenues- Governmental Activities 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 ............. ... x ................... 6,000,000 mm x M 4,000,000 2,000,000 .. .. t Revenues Expenses 0 J``�y at$z \o \�oec e ,i• Revenues by Source- Governmental Activities Financial Analysis of the City's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance - related legal requirements. Governmental Funds. The focus of the City's governmental funds is to provide information on near -term inflows, outflows and balances of spendable resources. Such information may be useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of the City's net resources available for spending at the end of the fiscal year. 10 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $31,391,260. The City's governmental funds report a balance of $7,741,877 in its unreserved fund balance. The remainder of the fund balance is reserved to indicate that it is not available for new spending because it has already been committed (1) to pay debt service ($2,071,938), (2) reflect amounts due from other funds that are long -term in nature and thus do not represent available spendable resources ($14,097,638), (3) for property held for resale ($454,240), and (4) for low and moderate income housing ($7,025,567). The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the unreserved fund balance of the General Fund was $5,213,836, with a total fund balance of $18,918,838. As a measure of General Fund liquidity, it may be useful to compare the unreserved fund balance to total fund expenditures. General Fund unreserved fund balance represents 22.8% of total general fund expenditures of $22,803,767. In addition to strengthening its fund balance, the City has also increased its General Fund cash reserves over the last five years, as noted below: $6,OOQ000 $5,OOQ000 $4,OOQ000 $3,OOQ000 $2,OOQ000 $1,OOQ000 2005 2006 2007 2008 2009 2010 The fund balance of the City's General Fund increased by $462,942 during the current fiscal year. Key factors of this increase were attributed to lower personnel costs in departments which did not fill full -time vacancies that occurred during the fiscal year in addition to less transfers out from the General Fund to funds that normally require subsidies. The fund balance increased despite a $2.9 million variance in the budget to actual revenues received during the year. This variance resulted from a decrease in property and sales tax in addition to lower revenues collected for community development and police fees. Both the Redevelopment Agency Debt Service and Capital Projects had decreases in the fund balance of $1,617,058 and $675,214, respectively that were due to lower revenues within the particular funds and the payment of Supplemental Revenue Augmentation Funds (SERAF); these funds will be analyzed during the year in order to evaluate revenues and expenditure levels. Proprietary Funds. The City's proprietary funds provide the same type of information found in the government -wide financial statements, but in more detail. Enterprise Funds. Net assets of the enterprise fund totaled $587,435 which includes an increase in net assets of $110,725 for the year ended June 30, 2010. Internal Service Funds. The City's internal service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City uses internal service funds to account for its self- insurance activities, including liability insurance, and workers' compensation insurance, vehicle operations and maintenance, and information services. As of June 30, 2010, net assets of the internal service funds had a deficit of $482,994 and a decrease in net assets of $(381,792). The decrease in the current year's net assets resulted from a decrease in the amount received by these funds from other funds in order to recuperate the amount due from previous years. The services provided by the internal service funds have been allocated to governmental functions, based on user percentages, in the government -wide financial statements. 11 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 General Fund Budgetary Highlights In the General Fund, differences between the original budget and the final amended budget resulted in a decrease in appropriation of $1.5 million due to changes in the general government and community development categories. Capital Asset and Debt Administration Capital Assets. The City's investment in capital assets for its governmental activities amounts to $123,293,430 (net of accumulated depreciation of $114,766,841) as of June 30, 2010. This investment in capital assets includes land, buildings, improvements other than building, infrastructure (roads, sidewalks, streetlights, etc.), and machinery and equipment. After reflecting the adjustments to capital assets for adoption of GASB 34 (previously discussed), the total decrease in the City's investment in capital assets for the current fiscal year was $1,257,074 before depreciation. (Net of Accumulated Depreciation) June 30, 2010 and 2009 Land Buildings and improvements Equipment Vehicles and related equipment Infrastructure Construction in progress Total 2010 2009 $ 1,194,139 $ 1,194,139 21,091,244 21,452,563 1,099,308 1,191,354 819,719 1,065,497 97,651,563 102,758,848 1,437,457 857,615 $ 123,293,430 $ 128,520,016 Additional information on the City's capital assets can be found in note 7 to the basic financial statements of this report. Debt Administration. At the end of the current fiscal year, the City had total bonded debt outstanding of $44.184 million. Of this amount, $125,000 represents certificates of participation issued for various capital improvements, $54,000 represents special assessment bonds to finance public works maintenance and improvement projects, $9.740 million represents lease revenue bonds, $10.645 million represents pension obligation bonds used to finance the unfunded liability of the safety retirement system, and $23.620 million represents tax allocation bonds issued for redevelopment projects. Reduction from last year was because of repayment of outstanding principal totaling $5,408,000. Outstanding Debt June 30, 2010 and 2009 2010 2009 Bonded Indebtedness: Certificates of participation Assessment district bonds Tax allocation and refunding bonds Pension obligation bonds Lease revenue bond Other long -term debt: Capital lease obligations Other post - employment benefits Compensated absences Los Angeles County deferrals Notes and loans payable $ 125,000 $ 245,000 54,000 79,000 23,620,000 24,770,000 10,645,000 11,480,000 9,740,000 9,955,000 515,000 725,000 1,985,000 949,000 1,316,000 1,477,000 17,408,000 17, 092, 000 7,385,000 7,910,000 Total $ 72,7939000 $ 74,682,000 12 City of Baldwin Park Management's Discussion and Analysis Year ended June 30, 2010 State statutes limit the amount of general obligation debt a governmental entity may issue to 15 percent of its total assessed valuation. The current debt limitation for the City is $148,746,243 which is significantly in excess of the City's outstanding general obligation debt. Additional information on the City's long -term liabilities can be found in note 9 to the basic financial statements of this report. Economic Factors and Next Year's Budget The economic downturn impacted the entire nation. Like many other cities, our City experienced these declines; however, we have been able to successfully strategize on ways to combat these negative trends while also improving organizational effectiveness and program efficiencies. Having said that, the City's revenues were significantly lower compared to the 2009/2010 budget and the City has once again adjusted its revenues for the 2010/2011 budget to reflect the current economy. Since it is likely that revenues will be affected if both job losses and lower consumer spending continue, the City is aggressively monitoring revenue and expenditures trends in order to be prepared and ready to combat any further downturns. Since major revenue declines happened in 2009/2010 and smaller overall declines are expected in some categories in 2010/2011, it appears that the worst may be behind us and we may be moving towards stabilization leading to recovery. While we are hopeful that the economy will see some recovery and revenues will see some growth, we were very conservative in revenue projections for the upcoming year in order to avoid any impacts should the economic recovery be delayed. Despite tough economic times, the city has implemented many new programs to improve the level of services that it provides to the residents as well as to provide additional resources to the community during these tough times. The performance of all programs has improved significantly and it is staff's endeavor to continue to improve overall city performance by continuing programs, which include Crime Free Multi Housing, Job Fairs, outreach programs; youth job programs, increased recreational programs such as extra concerts, business development programs and partnerships with agencies such as Edison to provide incentives to businesses for energy efficiency initiatives. The City is also implementing programs to promote healthy living through partnerships and outreach. The City intends to continue these programs in the next year while preserving and enhancing the safety and welfare of the community. Request for Information This financial report is designed to provide a general overview of the City's finances for readers of the financial statements. Questions concerning any of the information in this report or request for additional financial information should be addressed to the Department of Finance, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. 13 City of Baldwin Park Statement of Net Assets Year ended June 30, 2010 ASSETS Accounts payable Unrestricted cash and investments $ 35,335,433 Restricted cash and investments 831,917 4,930,418 Total cash and investments Due to other governmental agencies 40,265,851 Intergovernmental receivables 155,324 5,635,993 Property taxes receivable Due within one year 768,420 Other receivables, net 68,145,116 112,386 Loans receivable Insurance liabilities- current portion 6,836,931 Prepaids 4,798,368 50,271 Deferred charges 416,634 Property held for resale, net 454,240 Prepaid pension cost 9,102,587 Capital assets not being depreciated Land $ 1,194,139 Construction in progress 1,437,457 Capital assets net of accumulated depreciation Buildings and improvements 21,091,244 Equipment 1,099,308 Vehicles and related equipment 819,719 Infrastructure 97,651,564 123,293,431 Total assets 186,936,744 LIABILITIES Accounts payable 2,352,991 Accrued interest 742,983 Accrued other liabilities 831,917 Deposits 320,299 Due to other governmental agencies 86,369 Unearned revenues 155,324 Long -term liabilities: Due within one year 2,663,000 Due in more than one year 68,145,116 Other post - employment benefits 1,984,795 Insurance liabilities- current portion 1,400,000 Insurance liabilities- long -term portion 4,798,368 Total liabilities 83,481,162 NET ASSETS Invested in capital assets, net of related debt 82,368,940 Restricted for debt service 2,071,938 Restricted for low/moderate income housing 7,025,567 Unrestricted 11,989,137 Total net assets $ 103,455,582 14 Y cq O_ d N O 4a O 0 CO) co O m O N L N O � N CL X a r Q t m N w U Z Z N O O _ O Q c3 O 'i U L C9 0 U N d LO M M LO O m Oq-4- O LO O M O q-4- 00 q-4- N O LO N O O N Il- q-4- ti O — I,- O N N O, ll* O (q Lc) V O N 't 't 't co co co co c (0 V) N O I— O LO 0 0 0 0't O , M a) 0o O O N ' M CM N O N I,- O c3 N O N CO I,- CD �' O i N C) M CD O cc N N CO 00 O Q 0 0 3 V) N O I— O O 0 0 0 0't O , M a) 0o O O N O O M CM N O O > O c3 N O N CO N �' O i N C) M I- E cc N N CO 00 N Q 0 0 > 0 U 029 L N R LO LO O O O LO M N O M M CO O I,- N O O O M LO CO O N O O O M't N y ' 't OOoNIl- M — 00 LO O M � M X M 00 M�� M ti W — — — LO 61) Ef) N N V nY N a) w " E N C Q N V i N O 0 y c3 V E N .0 cv > L C > 0 O CF OL > N N d O c N y °) ° c .0 cu 0 0 E n O i N U U N O> O 7 7 O 0 +- 3 o UQ LL C9 M I,- O O N I,- M N I,- O N LO — 0 0 0 0 I— I— M O M M CO LO O O N CO O LO I— 00 M LO � — � N I,- LO CO CO CO CO � LO "t LO � — O It 00 (D Lc) CO N Lc) C N N CM ll M O CO N I— "t LO CO N N N N W CM co —O O 61) 61) O N 0 0 0 0't N y I� ti M N N V O ti N O O Lc) N M N LO CO CO N O N N LO N cc cc N R LO LO O O O LO M N O M M CO O I,- N O O O M LO CO O N O O O M't N y ' 't OOoNIl- M — 00 LO O M � M X M 00 M�� M ti W — — — LO 61) Ef) N N V nY N a) w " E N C Q N V i N O 0 y c3 V E N .0 cv > L C > 0 O CF OL > N N d O c N y °) ° c .0 cu 0 0 E n O i N U U N O> O 7 7 O 0 +- 3 o UQ LL C9 M I,- O O N I,- M N I,- O N LO — 0 0 0 0 I— I— M O M M CO LO O O N CO O LO I— 00 M LO � — � N I,- LO CO CO CO CO � LO "t LO � — O It 00 (D Lc) CO N Lc) C N N CM ll M O CO N I— "t LO CO N N N N W CM co —O O 61) 61) LO r N N 3 O N > N L N O cu i� cn O N N _O O O H O O 0) O N O N N T X N y y X cu M N CU i c.i !E = U �U) U) cn o �° cn i N N i aa) CU wa_ cu c LL 0 N (D- 0 0 0 c0 C7~ z LO r ASSETS Pooled cash and investments Cash and investments with fiscal agents Property taxes receivable Intergovernmental receivables Loans receivable Other receivables, net Due from other funds Prepaids Advances to other funds Property held for resale, net Total assets LIABILITIES AND FUND BALANCES Liabilities Accounts payable Accrued liabilities Deposits Due to other funds Advances from other funds Due to other governmental agencies Unearned revenue Total liabilities Fund balances Reserved for long -term advances and notes receivable (net of accrued interest) Reserved for debt service Reserved for property held for resale Reserved for low and moderate income housing projects Unreserved: General fund Special revenue funds Debt service funds C I f d Special Revenue Housing and Low/ Community Moderate Development Income General Grant Housing $ 5,309,242 - 8,888,016 207,035 - - 1,260,582 619,541 58 - 4,221,927 2,363,069 56,274 14 10,772 118,815 198,563 1,531,981 9,656 22,516 - 20,615,589 278,300 - 20,407 - 327,478 $ 27,597,600 5,340,861 13,121,374 $ 533,129 183,274 150 827,782 - 4,135 386,857 634,651 2,873,421 - - 527,554 - 86,369 - 6,930,994 4,228,998 2,363,069 8,678,762 5,133,292 5,768,329 13,684,595 278,300 - 20,407 - 327,478 - - 7,025,567 5,213,836 - - - (70,731) - apita project un s - - - Total fund balances 18,918,838 207,569 7,353,045 Total liabilities and fund balances $ 27,597,600 5,340,861 13,121,374 16 City of Baldwin Park Balance Sheet Governmental Funds June 30, 2010 Debt Service Capital Project Other Redevelopment Redevelopment Governmental Agency Agency Funds Totals 1,851,438 1,265,275 15,009,442 32,323,413 2,071,938 - 2,858,480 4,930,418 421,991 139,394 - 768,420 - - 3,755,812 5,635,993 - - 251,935 6,836,931 1,722 - 16,610 85,392 825,957 300,968 4,837,487 7,813,771 - - - 32,172 - - - 20,893,889 - 106,355 - 454,240 5,173,046 1,811,992 26,729,766 79,774,639 265,342 23,484 1,109,710 2,115,089 - - - 831,917 - - 318,498 318,498 1,627,674 300,968 3,363,186 9,186,757 300,000 21 ,093,947 - 21,921,501 - - - 86,369 - - 400,187 13,923,248 2,193,016 21,418,399 5,191,581 48,383,379 - - 134,743 14,097,638 2,071,938 - - 2,071,938 - 106,355 - 454,240 - - - 7,025,567 - - - 5,213,836 - - 17,258,382 17,187,651 908,092 - 1,557,664 2,465,756 - (19,712,762) 2,587,396 (17,125,366) 2,980,030 (19,606,407) 21,538,185 31 ,391,260 5,173,046 1,811,992 26,729,766 79,774,639 The notes to the financial statements are an integral part of these financial statements. 17 (This page intentionally left blank.) 18 City of Baldwin Park Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets June 30, 2010 Amounts reported for governmental activities in the statement of net assets are different because: Total fund balances $ 31,391,260 Deferred charges represent costs associated with the issuance of long -term debt, which are deferred and amortized over the life of the debt. The costs are 6,930,993 reported as expenditures of current financial resources in the governmental 421,589 7,352,582 funds. 416,634 Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds: (23,620,000) Governmental capital assets $ 230,139,316 Less accumulated depreciation (108,432,761) 121,706,555 Loans receivable not expected to be collected in the current period are offset (10,645,000) by unearned revenue in the funds. They have been recognized and are in (7,385,490) net assets in the government -wide financial statements. 6,415,341 Accrued interest on long -term debt is not due and payable in the current period (125,000) and is not reported in the funds. (742,983) Advances between funds which are not due and payable in the current period are not reported in the governmental funds. Certain revenues in the governmental funds are deferred because they are not collected within the prescribed time period after year -end. Those revenues are recognized on the accrual basis in the government -wide statements. Unearned interest income on advances for administrative expenses 6,930,993 Interest on Low /Moderate Income Housing agreement 421,589 7,352,582 Long -term liabilities, including bonds payable, are not due and payable in the current period and therefore, are not reported in the funds. Tax allocation bonds (23,620,000) Lease revenue bonds (9,740,000) Improvement bonds (54,000) Pension obligation bonds (10,645,000) Notes payable (7,385,490) Lease obligations (12,538) Certificate of participation (125,000) Compensated absences (1,316,016) Other post - employment benefits (1,984,795) County deferral (17,407,997) (72,290,836) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government - wide statement of net assets 9,102,587 Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The assets and liabilities of internal funds are included in governmental activities in the statement of net assets. (482,993) Enterprise fund represents housing for low- income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the assets and liabilities of the enterprise fund are included in governmental activities in the statement of net assets. 587,435 Net assets of governmental activities $ 103,455,582 The notes to the financial statements are an integral part of these financial statements. 19 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay: Public works Debt service: Principal retirement Interest and fiscal charges Cost of issuance and other costs Total expenditures Special Revenue Housing and Low/ Community Moderate Development Income General Grant Housing $ 19,394,966 - 1,312,141 583,605 - - 1,671,699 - - 248,994 14,044 45,151 359,099 2,366,206 - 1,538,597 - - 264,382 - 517 24,061,342 2,380,250 1,357,809 2,415,551 51,461 - 15,877,473 8,193 - 306,355 219,207 - 1, 034,174 1,185, 204 125,979 3,170,214 69,502 - - 216,127 - - - 3,435 22, 803, 767 1,749,694 129,414 Excess (deficiency) of revenues over expenditures 1,257,575 630,556 1,228,395 Other financing sources (uses) Loan proceeds - 158,922 - Transfers in 301,911 - - Transfers out (1,096,544) (602,705) Net other financing sources (uses) (794,633) (443,783) - Net change in fund balances 462,942 186,773 1,228,395 Beginning fund balances 18,455,896 20,796 6,124,650 Ending fund balances $ 18,918,838 207,569 7,353,045 The notes to the financial statements are an integral part of these financial statements. 20 City of Baldwin Park Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Funds Year ended June 30, 2010 Debt Service Capital Project Other Redevelopment Redevelopment Governmental Agency Agency Funds Totals 5,738,203 - 2,731,349 29,176,659 - - 42,284 625,889 - - 1,707,842 3,379,541 18,677 17,666 104,734 449,266 - - 14,886,097 17,611,402 - - 292,060 1,830,657 351,974 9,881 1,566,533 2,193,288 6,108,854 27,547 21,330,899 55,266,702 - - 415,308 2,882,320 - - 1,120,470 17,006,136 - - 4,937,089 5,462,651 5,099,098 531,610 6,276,814 14,252,879 - - 838,784 4,078,500 - - 3,457,768 3,673,895 1,150,000 - 1,720,000 2,870,000 1,506,987 171,151 1,466,948 3,148,521 7,756,085 702,761 20,233,181 53,374,902 (1,647,231) (675,214) 1,097,718 1,891,800 - - - 158,922 712,569 - 3,591,097 4,605,577 (682,397) - (2,102,898) (4,484,544) 30.172 - 1.488.199 279.955 (1,617,058) (675,214) 2,585,917 2,171,755 4,597,088 (18,931,193) 18,952,268 29,219,505 2,980,030 (19,606,407) 21,538,185 31,391,260 The notes to the financial statements are an integral part of these financial statements. 21 (This page intentionally left blank.) 22 City of Baldwin Park Reconciliation of the Governmental Funds Statement of Revenues, Expenditures and Changes In Fund Balances to the Statement of Activities Year ended June 30, 2010 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balance - governmental funds $ 2,171,755 Governmental funds report capital outlay as expenditures. In the statement of activities the cost of those assets is allocated over their estimated useful lives as depreciation expense. Capital outlay $ 2,523,811 Depreciation expense (7,575,719) (5,051,908) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the governmental funds. Unearned interest income on advances for administrative expenses 88,880 Interest on Low /Moderate Income Housing agreement 94,580 183,460 Long -term debt proceeds provide current financial resources to governmental funds, but issuing debt increases long -term liabilities in the statement of net assets. Costs associated with the issuance of long -term debt are reported as expenditures in the governmental funds, but deferred and amortized throughout the period during Mich the related debt is outstanding in the statement of net assets. Repayment of debt principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the statement of net assets. Principal repayment of capital lease obligation 81,968 County deferral received (315,717) Amortization of deferred costs of issuance (41,884) Principal repayments of long -term debt 2,870,000 2,594,367 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Accrual of other postemployment benefits (1,035,540) Payment of unfunded pension liabilities are expenditures at the fund level but are deferred and subject to capitalization and amortization on the government - wide statement of net assets (1,137,824) Repayment of long -term receivables are treated as revenue in governmental funds, but the repayment reduces the long -term receivables in the statement of net assets. (190,060) Issuance of long -term receivables are treated as expenditures in governmental funds but are treated as increases in receivables in the statement of net assets 273,952 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Change in accrued interest on long -term debt 32,724 Compensated absences 161,333 194,057 Internal service funds are used by management to charge the costs of information systems, insurance charges and fleet services to individual funds. The net income of the internal service funds is reported with governmental activities. (381,792) Enterprise fund represents housing for low- income elderly tenants. Since the purpose of the fund corresponds with other governmental activities, the net loss of the enterprise fund are included in governmental activities. 110,724 Change in net assets of governmental activities $ (2,268,807) The notes to the financial statements are an integral part of these financial statements. 23 ASSETS Current assets Pooled cash and investments Accounts receivable Interest receivable Due from other funds Advances to other funds Prepaid expenses Total current assets Noncurrent assets Capital assets: Equipment Less accumulated depreciation Net capital assets Total noncurrent assets LIABILITIES City of Baldwin Park Statement of Net Assets Proprietary Funds June 30, 2010 Governmental Activities Enterprise Internal Fund Service Funds $ 73,796 2,938,224 1,510 20,529 - 4,955 397 1,372,589 - 1,027,612 - 18,099 75,703 5,382,008 855,831 7,065,120 (340,769) (5,993,305) 515,062 1,071,815 515,062 1,071,815 Total assets 590,765 6,453,823 Current liabilities Accounts payable Current portion of capital lease obligations Tenant security deposits Total current liabilities Noncurrent liabilities Capital lease obligations Workers' compensation liability General insurance liability Unemployment insurance liability Disability insurance liability Total noncurrent liabilities Total liabilities NET ASSETS Invested in capital assets, net of related debt Unrestricted Total net assets $ 1,529 236,373 - 254,940 1,801 - 3,330 491,313 - 247,135 - 5,331,400 - 771,968 - 20,000 - 75,000 - 6,445,503 3,330 6,936,816 515,062 569,740 72,373 (1,052,733) 587,435 (482,993) The notes to the financial statements are an integral part of these financial statements. 24 City of Baldwin Park Statement of Revenues, Expenses and Changes in Fund Net Assets Proprietary Funds Year ended June 30, 2010 Governmental Activities Enterprise Internal Fund Service Funds Operating revenues Charges for services $ - 3,892,534 Other 31,847 7,707 Total operating revenues 31,847 3,900,241 Operating expenses Maintenance and operations Internal service charge Provision for insurance claims Depreciation Lease and equipment purchase Personnel services Contractual services Interest expense Total operating expenses Operating income (loss) Nonoperating income Interest Income (loss) before operating transfers Transfers 30,209 620,750 - 127,700 5,100 1,750,269 11,983 448,838 - 128,507 - 633,413 - 320,389 - 25,893 47,292 4,055,759 (15,445) (155,519) - 20,929 (15,445) (134,589 Transfers in 126,169 - Transfers out - (247,202) Net operating transfers 126,169 (247,202) Change in net assets 110,724 (381,792) Total net assets - beginning 476,710 (101,202) Total net assets - ending $ 587,435 (482,994) The notes to the financial statements are an integral part of these financial statements. 25 Cash flows from operating activities Receipts from tenants, customers and users Payments to suppliers Payments to employees Payments for insurance Net cash provided by (used in) operating activities Cash flows from capital and related financing activities Payments for property and equipment Reduction in capital lease obligations Net cash used in capital and related financing activities Cash flows from non - capital financing activities Transfers Interfund advances Net cash provided by (used in) non - capital financing activities Cash flows from investing activities Interest received Change in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating income (loss) to net cash provided by(used in) operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation (Increase) decrease in accounts receivable Increase (decrease) in accounts payable Increase in prepaid expenses Increase in insurance liabilities Net cash provided by (used in) operating activities Supplemental schedule of noncash investing and financing activities Equipment acquired through capital lease City of Baldwin Park Statement of Cash Flows Proprietary Funds Year ended June 30, 2010 Governmental Activities Enterprise Internal Fund Service Funds $ 32,074 3,886,072 (33,302) (1,383,592) (13,630) (422,894) - (1,522,349) (14,858) 557,237 (126,171) (159,975) - (128,039) (126,171) (288,014) 126,169 (247,203) 61 449,826 126,230 202,623 - 27,700 (14,799) 499,546 88,595 2,438,678 $ 73,796 2,938,224 $ (15,444) (155,518) 11,983 448,838 77 (14,169) (11,474) 68,265 - (18,099) - 227,920 $ (14,858) 557,237 $ - $ 122,027 The notes to the financial statements are an integral part of these financial statements. 26 City of Baldwin Park Statement of Agency Funds June 30, 2010 The notes to the financial statements are an integral part of these financial statements. 27 July 1, 2009 Additions Deletions June 30, 2010 ASSETS Pooled cash investments $ 440,338 636,787 577,483 499,642 Interest receivable 1,513 559 1,513 559 Total $ 441,851 637,346 578,996 500,201 LIABILITIES Accounts payable $ 4,294 455,928 426,508 33,714 Deposit accounts: Canine donation 488 1,400 200 1,688 Crime prevention 11,052 3,104 6,481 7,675 Explorer 2,000 - - 2,000 Leagues, etc. 24,162 100,490 104,988 19,664 Other 7,964 2,617 - 10,581 Seized money 71,965 111,943 183,025 883 Miscellaneous trust 54,394 125,287 140,546 39,135 Court cost fees 32 - - 32 Contingecy deposits 17,910 - - 17,910 Engineering trust 68,282 111,585 17,160 162,707 Police donations 50 - - 50 Bicycle Rodeo 472 - - 472 Donations 9,329 218,172 198,590 28,911 Inmate welfund 4,206 7,724 6,192 5,738 Offsite improvement bond 42,385 - - 42,385 Police foundation 13,555 1,200 1,687 13,068 Pride program 37,740 15,000 - 52,740 Police training 52,366 51,163 62,109 41,420 Family center and tutoring program 9,181 9,624 9,574 9,231 Street signs 4,876 - - 4,876 NPDES Refundable Deposit 5,148 485 312 5,321 Total $ 441,851 1,215,722 1,157,372 500,201 The notes to the financial statements are an integral part of these financial statements. 27 (This page intentionally left blank.) City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity The reporting entity "City of Baldwin Park" includes the financial activities of the Baldwin Park Redevelopment Agency, the Baldwin Park Housing Authority and the Baldwin Park Public Financing Authority, as well as the City. Although these entities are legally separate from each other, they are included within the scope of the reporting entity. The inclusion of an organization within the City of Baldwin Park reporting entity is based on the provisions of GASB Statement 39. These organizations are legally separate entities for which the City of Baldwin Park is financially accountable. The governing body of these organizations is substantially the same as the City Council. As a result, the financial statements of the individual component units described below are blended with the City's financial statements. Separate financial statements are available for the Baldwin Park Redevelopment Agency and can be obtained at Baldwin Park City Hall. Separate financial statements are not prepared for the Baldwin Park Housing Authority or the Baldwin Park Financing Authority. The City of Baldwin Park (the City), incorporated on January 25, 1956, is a general law city, which operates under a Council -Chief Executive Officer form of government. The City Council appoints the City Attorney, the Chief Executive Officer, and five department heads. Currently, the City is managed by an Executive Team. The Executive Team is comprised of the Chief Executive Officer and six department heads. The City provides a broad range of services to its citizens, which include police protection, street construction and maintenance, parks and recreation, public improvements, planning and zoning, housing and community development and general and administrative support services. The Baldwin Park Community Development Commission (the Redevelopment Agency), formerly known as Baldwin Park Redevelopment Agency, was established on November 27, 1974, pursuant to the Health and Safety Code of the State of California. The Agency's purpose is to prepare and carry out plans for the improvement, rehabilitation and development of blighted areas within the boundaries of the City. There are currently two approved project areas. The Baldwin Park Housing Authority (the Housing Authority) was established on October 27, 1977 pursuant to the Health and Safety Code of the State of California. The Housing Authority's purpose is to oversee the administration of federally funded housing assistance programs. These programs are designed to provide affordable housing opportunities for low and moderate income residents of the cities of Baldwin Park, West Covina, Monrovia and South El Monte. The Baldwin Park Public Financing Authority (the Financing Authority) was established on April 6, 1988 between the City of Baldwin Park and the Baldwin Park Redevelopment Agency by execution of a joint exercise of powers agreement. The Financing Authority is governed by a five - member board consisting of the City Council. The Financing Authority's purpose is to acquire, finance, construct, manage and maintain or operate certain public capital improvements. 28 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City's financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America as applied to governmental agencies. The Governmental Accounting Standards Board (GASB) is the accepted standard - setting body for establishing governmental accounting and financial reporting principles. The City's more significant accounting policies are described below. The City implemented a new financial reporting model, as required by the provisions of GASB Statement No. 34, Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments, effective June 30, 2003. Government -Wide and Fund Financial Statements The statement of net assets and statement of activities (i.e., the government -wide financial statements) display information on all of the non - fiduciary activities of the primary government (the City) and its blended component units. Eliminations have been made to minimize the effect of interfund activity. Interfund services provided and used are not eliminated in the process of consolidation. These statements distinguish between the City's governmental and business -type activities. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees charged to external parties. The City reports its enterprise fund under governmental activities in the government -wide financial statements because the purpose of the fund corresponds with governmental activities and it is only partially self - supporting. Therefore, the City does not currently report any business -type activities. The statement of activities presents a comparison between direct expenses and program revenues for each function of the City's governmental activities and for each segment of the City's business -type activities. Direct expenses are those that are specifically associated with a program or function and are clearly identifiable to a particular function. Program revenues include 1) charges paid by the recipient of goods or services offered by the programs and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular program. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. Proprietary funds distinguish operating revenues and expenses from non - operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's ongoing operations. The principal operating revenues of the City's proprietary funds are charges to customers for sales and services. Operating expenses for proprietary funds include cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non - operating revenues and expenses. When both restricted and unrestricted net assets are available for use, the City's policy is to use restricted resources first, then the unrestricted resources as they are needed. 29 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The accounts of the City of Baldwin Park (the City) are organized on the basis of funds, each of which is considered a separate accounting entity with a self - balancing set of accounts established for the purpose of carrying out specific activities or attaining certain objectives in accordance with applicable regulations, restrictions or limitations. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the last is excluded from the government -wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. All remaining governmental and enterprise funds are separately aggregated and reported as nonmajor funds. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recognized when earned and expenses are recognized when the liabilities are incurred regardless of the timing of related cashflows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers taxes and assessments associated with the current fiscal period to be available if they are collected within 60 days of the end of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Private sector standards of accounting and financial reporting issued prior to December 1, 1989, are generally followed in both the government -wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private- sector guidance for their business -type activities and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent private- sector guidance. 30 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) The City reports the following major governmental funds: General Fund - The General Fund is the City's general operating fund. It is used to account for all financial resources, except those required to be accounted for in other funds. Special Revenue Funds - The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than those for Capital Projects Funds) that are legally restricted to expenditures for special purposes. Major special revenue funds are: Housing and Community Accounts for revenues from the Department of Development Grant Fund Housing and Urban Development. These revenues must be expended to accomplish one of the following objectives: elimination of slum or blight, be of benefit to low and moderate income persons, or meet certain urgent community needs. The fund includes revenues from the BLOCK and HOME programs. Low/Moderate Income Accounts for monies set aside in accordance with Housing Fund Community Redevelopment Law for the provision of affordable housing for low and moderate income persons and families. Debt Service Funds - The Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long -term debt, including special assessment debt with governmental commitment. Redevelopment Agency Accounts for the receipt of resources and payment of Debt Service Fund debt incurred to develop the redevelopment project areas. Capital Project Funds - used to account for financial resources to be used for the acquisition or construction of major capital facilities. Redevelopment Agency This fund is used to account for financial resources to Capital Project Fund be used for the acquisition or construction of major capital facilities in the redevelopment project areas. Additionally, the City reports the following fund types: Governmental Funds Description for Special Revenue funds and Debt Service fund can be found on pages 66 to 68. 31 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Proprietary Funds Enterprise Fund - The Enterprise Fund is used to account for a 12 -unit complex occupied by elderly low- income tenants, who pay monthly rents to the City. Internal Service Funds - The Internal Service Funds are used to account for the financing of goods or services provided by one City department to the other departments or agencies on a cost reimbursement basis. These funds account for the revenues and expenses of the City's Fleet Services, Information Services and Internal Insurance. Fiduciary Funds Agency Funds - The Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent on behalf of employees, individuals, private organizations, other governments or other funds. These funds include resources held for seized assets, police training, donations for others, etc. Agency funds, which are custodial in nature, do not involve measurement of results of operations. Financial Statement Elements Cash and Investments Investments are stated at fair value, the value at which a financial instrument could be exchanged in a current transaction between willing parties other than a forced or liquidation sale. The City pools all nonrestricted cash for investment purposes. Interest income earned on pooled cash is allocated quarterly to the various funds based on their month -end cash balances. Interest income from restricted cash is allocated directly to the fund earning the income. Property Taxes The County of Los Angeles has the responsibility for property tax and assessment levies and collections. The County's property tax calendar is July 1 to June 30. Property taxes are an enforceable lien on the property as of the preceding January 1. Property tax bills, which include assessments, are levied June 30 and are due in equal installments on November 1 and February 1 of each property tax year. The City records property tax assessment revenues upon receipt or anticipated receipt from the County. Property taxes receivable reported in the fund statements are not offset by deferred revenues because they are collectable within 60 days of fiscal year end. Receivables and Payables Property, sales, use and utility user taxes related to the current fiscal year are accrued as revenue and accounts receivable and considered available if received within 60 days of year -end. Federal and State grants are considered receivable and accrued as revenue when reimbursable costs are incurred under the accrual basis of accounting in the government -wide statement of net assets. The amount recognized as revenue under the modified accrual basis of accounting is limited to the amount that is deemed measurable and collectable. Earned but unbilled revenue is recognized as revenue and accounts receivable in the enterprise funds. 32 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Interfund Transactions Interfund transactions are reflected as either loans, services provided, reimbursements or transfers. Loans are reported as receivables and payables as appropriate, are subject to elimination upon consolidation and are referred to as either "due to /from other funds" (i.e., the current portion of interfund loans) or "advances to /from other funds" (i.e., the noncurrent portion of interfund loans). Any residual balances outstanding between the governmental activities and the business - type activities are reported in the government -wide financial statements as "internal balances ". Advances between funds, as reported in the fund financial statements, are offset by a fund reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not available financial resources. Services provided, deemed to be at market or near market rates, are treated as revenues and expenditures /expenses. Reimbursements are when one fund incurs a cost, charges the appropriate benefiting fund and reduces its related cost as a reimbursement. All other interfund transactions are treated as transfers. Transfers between governmental and proprietary funds are netted as part of the reconciliation of the government -wide presentation. Restricted Assets Certain proceeds of debt issues, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. Capital Assets Capital assets, which include land, buildings, improvements, vehicles, furniture, equipment and infrastructure assets (e.g., roads, bridges, curbs and gutters, sidewalks and lighting and drainage systems) are reported in the applicable governmental or business -type activities column in the government -wide financial statements. Capital assets are recorded at historical cost or estimated cost, if historical cost is not available. Contributed assets are recorded at their estimated fair value at the time received. The costs of normal maintenance and repairs that do not add value to the asset or materially extend lives are not capitalized. The City of Baldwin Park contracted a consultant to prepare a comprehensive infrastructure valuation for the purpose of reporting the current Net Book Value of Infrastructure Assets in compliance with GASB 34, which requires states, local governments and other public agencies to annually report the net value of all capital assets, including infrastructure assets, in order to comply with generally accepted accounting principles. 33 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Capital assets are depreciated using the straight -line method over the following estimated useful lives: Building 60 years Machinery and equipment 3 to 20 years Vehicles and related equipment 5 to 15 years Roadway network 20 to 50 years Commuter rail network 50 years Sewer network 60 years Storm drain network 50 years It is the City's policy to capitalize all land, building, improvements, equipment and infrastructure assets, except assets costing less than $5,000. Interest incurred during the construction phase of capital assets of business -type activities is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Costs of assets sold or retired (and related amounts of accumulated depreciation) are eliminated from the accounts in the year of sale or retirement and the resulting gain or loss is included in the operating statement of the related activity. In governmental funds, the sale of general capital assets is included in the statement of revenues, expenditures and changes in fund balances as proceeds from sale. Property Held for Resale Property held for resale is recorded at the lower of cost or fair value. A corresponding reservation of fund balance is recorded which indicates the asset does not represent available expendable resources. Compensated Absences It is the City's policy to record the liability for employees vested earned vacation, compensatory time off, etc. All vacation pay is accrued when incurred in the government -wide and proprietary fund financial statement. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. The City does not provide for the vesting of sick leave; therefore, no liability has been recorded. Self- Insurance Programs The City has initiated self- insurance programs for long -term disability and unemployment insurance claims. In addition, the City maintains a cash reserve to provide for the per- occurrence deductible on property damage, workers' compensation and general liability claims of $10,000, $500,000 and $300,000, respectively. These activities are accounted for in the Internal Insurance Service Fund. 34 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Operating revenues are primarily user charges to other funds and are planned to match estimated payments resulting from self- insurance programs, operating expenses and reinsurance premiums. The fund accrues the estimated liability for claims when such amounts are reasonably determinable and where the liability is probable. Further, the fund sets up a cash reserve for these known claims as well as for the estimated liability for such claims expected to be filed for incidents, which had occurred as of June 30, 2010. The calculation is based on ten -year historical trend analysis. The City is a member of the Independent Cities Risk Management Authority (ICRMA), a joint powers authority formed to provide liability insurance coverage for independent cities. Under the terms of the agreement with ICRMA, the City is insured for liability losses in excess of the $300,000 Self- Insurance Retention (SIR), with a liability limit of $2,000,000 per occurrence and workers' compensation losses in excess of the $300,000 Self- Insured Retention (SIR), with a liability limit of $1,000,000 per any one loss (see Note 15). Unearned Revenues Unearned revenues in governmental funds arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Unearned revenues also arise when the City receives resources before it has a legal claim to them (e.g., when grant monies are received prior to the incurrence of qualifying expenditures). Long -term Obligations In the government -wide financial statements and proprietary fund types in the fund financial statements, long -term debt and other long -term obligations are recorded as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type statement of net assets. Bond premiums and discounts, if applicable, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the life of the related debt using the straight -line method. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual net proceeds received, are reported as debt service expenditures. 35 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Fund Equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative plans by City Management for future use of financial resources. Statement of Cash Flows For purposes of the statement of cash flows, cash equivalents are defined as investments with original maturities of 90 days or less, which are readily convertible to known amounts of cash and not subject to significant changes in value from interest rate fluctuations. The City considers all pooled cash and investments (consisting of cash and investments and restricted cash and investments) held by the City as cash and cash equivalents because the pool is used essentially as a demand deposit account from the standpoint of the funds. The City also considered all non - pooled cash and investments (consisting of cash with fiscal agent and restricted cash and investments held by fiscal agent) as cash and cash equivalents because investments meet the criteria for cash equivalents defined above. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. 36 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 2 NET ASSETS /FUND BALANCES The governmental and business -type activities financial statements utilize a net assets presentation. Net assets are categorized as invested in capital assets (net of related debt), restricted and unrestricted. Invested in capital assets, net of related debt — This category groups all capital assets, including infrastructure, into one component of net assets. Accumulated depreciation and the outstanding balances of debt that are attributable to the acquisition, construction or improvement of these assets reduce the balance of this category. Restricted net assets — This category presents external restrictions imposed by creditors, grantors, contributors, laws or regulations of other governments and restrictions imposed by law through constitutional provisions or enabling legislation. • Unrestricted net assets — This category represents the City's net assets, which are not restricted for any project or other purpose. In the fund financial statements, reserves and designations segregate portions of fund balance that are either not available or have been earmarked for specific purposes. The various reserves and designations are established by actions of the City Council and Management and can be increased, reduced, or eliminated by similar actions. As of June 30, 2010, reservations of fund balance are described below: • Advances to other funds — To reflect the amount due from other funds that are long -term in nature. Such amounts do not represent available spendable resources. Debt service — To reflect the funds held by trustees or fiscal agents for future payments of bond principal and interest. These funds are not available for general operations. • Notes receivable and land held for resale — To reflect assets that are long- term in nature and do not represent available spendable resources. • Low and Moderate Income Housing — to reflect the assets that are reserved for low and moderate income housing projects. 37 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 3 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY Reserves and Designations of Fund Balances and Restrictions of Net Assets Reserved fund balances at June 30, 2010 consisted of the following: Major governmental funds: General Fund Long -term advances and notes receivable Land held for resale Special Revenue Funds Housing and Community Development Long -term advances Low /Moderate Income Housing Fund Property held for resale Low and Moderate Income Housing Projects Debt Service Funds Redevelopment Agency Debt service Capital Project Fund Redevelopment Agency Note receivable and property held for resale Total major governmental funds Nonmajor governmental funds: Special Revenue Funds Cal Home Grant Total governmental funds $ 13,684,595 20,407 278,300 327,478 7,025,567 2,071,938 106,355 23,514,640 134,743 $ 23,649,383 Unreserved fund balances and unrestricted net assets at June 30, 2010 consisted of the following: Major governmental funds General Fund - Undesignated Special Revenue Funds - Undesignated Housing and Community Development Grant Debt Service Funds - Undesignated Redevelopment Agency Capital Project Funds - Undesignated Redevelopment Agency Total major governmental funds Nonmajor governmental funds - Undesignated Total governmental funds Nonmajor proprietary funds - Unrestricted Total funds 38 $ 5,213,836 (70,731) 908,092 (19,712,762) (13,661,565) 21,403,442 7,741,877 (1,052,733) $ 6,689,144 I L1 1011111 a] NOTE 4 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (CONTINUED) Deficit Fund Balance The following funds have deficit fund balances or net assets at June 30, 2010. Management expects to eliminate the deficits with subsequent revenue in the funds or transfers from the General Fund. Major Fund Redevelopment Agency Capital Project Total major funds Nonmajor Funds Nonmajor governmental funds: Park Maintenance District Total nonmajor governmental funds Nonmajor proprietary funds: Internal Insurance Total nonmajor proprietary funds Total nonmajor funds Total funds CASH AND INVESTMENTS $ 19,606,407 19,606,407 E E 482,993 482,993 482,995 $ 20,089,402 At June 30, 2010, the City's cash and investments consist of: Unrestricted assets Cash and investments Restricted assets Cash and investments with fiscal agent Pooled investments Total cash and Investments Government -wide Fiduciary Fund Statement of Statement of Net assets Net Assets Total $ 35,335,433 4,930,418 499,642 35,835,075 - 4,930,418 $ 40,265,851 499,642 40,765,493 Cash and investments at June 30, 2010 consisted of the following: Cash on hand $ 833 Deposits with financial institutions 1,974,865 Investments 38,789,795 Total cash and investments $ 40,765,493 The City follows the practice of pooling cash and investments of all funds, except for funds required to be held by outside fiscal agents under the provisions of bond indentures. Interest income is allocated quarterly to the various funds based on monthly balances. Interest income from cash and investments with fiscal agents is credited directly to the related fund. 39 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Investment Policy The City's investment policy outlines the guidelines required to be used in effectively managing the City's available cash in accordance with the California Government Code. Summarized below are the investment vehicles that are authorized and certain provisions of the policy that address interest rate risk and concentration of credit risk. " Additional 15% of dollar- weighted average maturity if the entire amount does not exceed 31 days. Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2010. Less than Maximum 1 year 1 -5 years Allowable Maximum Pooled cash and investments $ 35,835,075 - Investment Percentage Unrestricted cash and investments Maturity Percentage per Issuer U.S. Treasury Obligations 5 years Unlimited N/A U.S. Agency Securities and - - 4,930,418 4,930,418 Instrumentalities of Government 5 years Unlimited N/A Sponsored Corporation 35,835,075 - 4,930,418 40,765,493 Negotiable Certificates of Deposit 5 years 30% N/A Time Deposits — Collateralized 5 years Unlimited $500,000 Time Deposits — Uncollateralized 5 years Unlimited $100,000 Banker's Acceptances 180 days 40% 30% Repurchase Agreements 1 year Unlimited N/A Commercial Paper rated A -1 by Standard and Poor's Corporation or P -1 by Moody's Investors Services, Inc. 270 days 15 %* 10% LAIF N/A Unlimited $20,000,000 " Additional 15% of dollar- weighted average maturity if the entire amount does not exceed 31 days. Cash and Investments with Fiscal Agents - The City has monies held by trustees or fiscal agents pledged to the payment or security of certain notes, bonds and certain construction projects. Money market mutual funds may be purchased as allowed under California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. Interest Rate Risk Interest rate risk, as defined under Governmental Accounting Standards Board (GASB) Statement No. 40, is the risk that changes in interest rates will adversely affect the fair value of an investment. Most of the City's investments are held in trust by the fiscal agents as required by the bond indenture. The following table summarizes the distribution of the City's investments according to maturity at June 30, 2010. .s Less than More than 1 year 1 -5 years 5 years Total Pooled cash and investments $ 35,835,075 - - 35,835,075 Unrestricted cash and investments 35,835,075 - - 35,835,075 Pooled investments - - - - Cash and investments with fiscal agents - - 4,930,418 4,930,418 Restricted cash and investments - - 4,930,418 4,930,418 Total cash and investments $ 35,835,075 - 4,930,418 40,765,493 .s City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Concentration of Credit Risk Under GASB Statement No. 40, concentration of credit risk is the risk of loss attributable to the magnitude of the City's investment in a single issuer. As of June 30, 2010, the City's investments in First American Treasury Obligation Fund amounted to $3,507,249. Credit Risk on Pooled Deposits Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110% of a city's deposits. California law also allows financial institutions to secure city deposits by pledging first trust deed mortgage notes having a value of 150% of a city's total deposits. The City may waive collateral requirements for deposits, which are fully insured up to $250,000 by the Federal Deposit Insurance Corporation (FDIC). Custodial credit risk is the risk that in the event of a bank failure, the City's deposits may not be returned to it. In accordance with GASB Statement 40, deposits are exposed to custodial credit risk if they are uninsured and either: a. Uncol lateral ized b. Collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the depositor - government's name At June 30, 2010, the amount of the City's bank deposits' book balance was $2,064,718 while the corresponding bank balance was $3,543,159. Of the total bank balance, $250,000 was covered by FDIC while $3,293,159 was secured by pledged government securities not in the City's name. Credit Risk and Fair Value of Investments Investments are exposed to custodial credit risk if they are uninsured, unregistered and held by either: a. The counterparty b. The counterparty's trust department or agent but not in the government's name The City's investments are in external investment pools and in mutual funds, which are not exposed to custodial credit risk. Presented below is the minimum rating as required by (where applicable) the California Government Code, the City's investment policy, or debt agreement and the actual rating as reported by Standard & Poor's as of year end for each investment type. 41 NOTE 4 CASH AND INVESTMENTS (CONTINUED) Investment Type Local Agency Investment Fund Held by bond trustee City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 Minimum Totals as of Legal 30- Jun -10 Rating $ 33,853,602 $ (1) $ Not required Rating to be not available rated Unrated $ - $ 33,853,602 Money Market Mutual Fund 4,465,393 (1) 4,465,393 Investment Agreement 470,800 (2) 470,800 - - Total cash and investments $ 38,789,795 $ 470,800 $ 4,465,393 $ 33,853,602 (1) Not applicable (2) Acceptable to the Municipal Bond Insurer Local Agency Investment Fund (LAIF) Cash on deposit with LAW represents short -term demand deposits with the State Treasurer, who invests available cash balances of participating California government entities. The management of LAW has indicated to the City that as of June 30, 2010, the estimated fair value of the pool, including accrued interest, was approximately $69.57 billion. The City's proportionate share of the estimated fair value is $33.85 million. LAIF's (and the City's) exposure to risk (credit, market or legal) is not currently available. Restricted Cash and Investments The City has monies held by financial institutions, which are restricted for the payment of certain notes and bonds. NOTE 5 LOANS RECEIVABLE AND DEFERRED REVENUES Unearned revenues on the General Fund represent interest on interfund advances, which is not available for current operations. Loans Receivable and Unearned Revenues at June 30, 2010 consisted of the following: 42 Loans Unearned Receivable Revenues General Fund $ - 6,930,994 Special Revenue Funds: Loans receivable from Commercial Rehabilitation Program 117,193 117,193 Loans receivable from Residential Rehabilitation Program 430,304 430,304 Loans receivable from HOME Program 3,791,622 3,791,622 Loans receivable from CalHOME Program 134,743 134,743 Loans receivable from Single Family Repo Housing 39,000 39,000 Loans receivable from Low /Moderate Income Housing 1,997,060 1,997,060 Accrued interest from Low /Moderate Income Housing agreement 327,009 327,009 Unearned grants - 155,323 Total $ 6,836,931 13,923,248 42 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 6 INTERFUND BALANCES At June 30, 2010, the City's interfund receivables and payables were as follows: Major governmental funds General Fund $ Housing and Community Development Low /Moderate Income Housing Redevelopment Agency Debt Service Fund Redevelopment Agency Capital Project Fund Total major governmental funds Advances Advances Due from Due to to from Other Funds Other Funds Other Funds Other Funds 118,815 198,563 1,531,981 825,957 386,857 20,615,589 634,651 2,873,421 1,627,674 300,968 300,968 2,976,284 5,823,571 278,300 - - 527,554 300,000 - 21,093,947 20,893,889 21,921,501 Nonmajor governmental funds 4,837,487 3,363,186 - - Totalgovernmentalfunds 7,813,771 9,186,757 20,893,889 21,921,501 Proprietary funds Enterprise Funds 397 - - Internal Service Funds 1,372,589 - 1,027,612 Total proprietary funds 1,372,986 - 1,027,612 Total funds $ 9,186,757 9,186,757 21,921,501 21,921,501 Due to and due from other funds: Amounts due to the General Fund and Internal Service Funds represent short -term borrowings by the non -major funds and Redevelopment Agency, to compensate for negative cash balances and general operations. These balances are expected to be repaid within the next fiscal year. A portion of the amounts due to Housing and Community Development represent loan from Home Program Fund to CDBG Fund. The balance is expected to be paid in near future. The remaining amounts due to Low /Moderate Income Housing represent the accrued 20% set aside low- moderate income housing from tax increments. The balances are expected to be repaid within the next fiscal year. The amounts due to Low /Moderate Income Housing represent borrowings from the 205 set aside low- moderate income by the Redevelopment Debt Service Funds to pay the Supplemental Educational Revenue Augmentation Funds (SERAF) obligation for FY2009 -2010. The housing set -aside fund will be repaid by June 30, 2015 with no interest to accrue on the loan. If not repaid by the deadline, then the housing set -aside allocation is increased to 25% permanently. The amounts due to the Redevelopment Agency Capital Project Fund and Debt Service Fund represent short -term borrowings within the Redevelopment Agency Funds to compensate for negative cash balances. These balances are expected to be repaid within the next fiscal year. 43 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 6 INTERFUND BALANCES (CONTINUED) The amounts due to Building Reserve Capital Project Fund and Redevelopment Agency Debt Service Fund represent borrowings by the Low -Mod Income Housing Fund which will be repaid in the future. Advances to and advances from other funds General Fund advances to Redevelopment Agency The City has an agreement with the Baldwin Park Redevelopment Agency providing for the advance of funds to finance improvements and operations relating to and within the project areas. The Agency accrues interest on the original advances at LAI F's prevailing interest rate. At June 30, 2010, the City has advanced $21,921,501 which includes accrued interest of $6,927,854. The City's interfund transfers during the year were as follows: Proprietary funds Enterprise Funds 126,169 - Internal Service Funds - 247,202 Total proprietary funds 126,169 247,202 Total funds $ 4,731,746 4,731,746 The Baldwin Park Financing Authority Debt Service Fund received resources mostly from the Redevelopment Debt Service Funds for debt service payments. Transfers to other governmental funds were to fund the matching requirements on certain grants and capital projects. Transfers to proprietary funds were to provide funds for expenditures. .. Transfers in Transfers out Major governmental funds General Fund $ 301,911 1,096,544 Housing and Community Development - 602,705 Low/Moderate Income Housing - - Debt Service Funds: Redevelopment Agency 712,569 682,397 Capital Project Funds: Redevelopment Agency - - Total major governmental funds 1,014,480 2,381,646 Nonmajor governmental funds 3,591,097 2,102,898 Total governmental funds 4,605,577 4,484,544 Proprietary funds Enterprise Funds 126,169 - Internal Service Funds - 247,202 Total proprietary funds 126,169 247,202 Total funds $ 4,731,746 4,731,746 The Baldwin Park Financing Authority Debt Service Fund received resources mostly from the Redevelopment Debt Service Funds for debt service payments. Transfers to other governmental funds were to fund the matching requirements on certain grants and capital projects. Transfers to proprietary funds were to provide funds for expenditures. .. City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 7 CAPITAL ASSETS Capital asset activity for the year ended June 30, 2010 was as follows: Balance Balance July 1, June 30 2009 Increases Decreases 2010 Capital assets, not being depreciated: Land $ 1,194,139 - - 1,194,139 Construction in progress 857,615 1,228,858 649,016 1,437,457 Total capital assets, not being depreciated 2,051,754 1,228,858 649,016 2,631,596 Capital assets, being depreciated Buildings and improvements 31,736,015 170,741 31,906,756 Equipment 7,854,586 294,946 8,149,532 Vehicles and related equipment 4,401,116 159,975 41,735 4,519,356 Infrastructure 189,248,579 1,604,452 - 190,853,031 Total capital assets, being depreciated 233,240,296 2,230,114 41,735 235,428,675 Less accumulated depreciation for: Buildings and improvements 10,283,452 532,060 - 10,815,512 Equipment 6,663,232 386,992 - 7,050,224 Vehicles and related equipment 3,335,618 405,754 41,735 3,699,637 Infrastructure 86,489,731 6,711,736 93,201,467 Total accumulated depreciation 106,772,034 8,036,542 41,735 114,766,841 Total capital assets being depreciated, net Capital asset activity, net 126,468,262 (5,806,428) 120,661,834 $ 128,520,016 (4,577,570) 649,016 123,293,430 Depreciation expense was charged to functions of the governmental activities as follows: General government $ 200,097 Public safety 126,900 Public works, including depreciation of general infrastructure assets 6,854,589 Parks and recreation 140,774 Community development 265,344 Capital assets held by internal service funds are charged to various functions based on their usage of the assets 448,838 Total depreciation expense — governmental activities $ 8,036,542 45 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 8 ACCOUNTS PAYABLE AND OTHER CURRENT LIABILITIES Balance Composition of accounts payable and other current liabilities is as follows: Balance Due Accrued Vendors Liabilities Deposits Total Major governmental funds Increases Decreases 2010 General Fund $ 533,129 827,782 1,360,911 Housing and Community 44,184 2,345 Notes payable Development Grant 183,274 - 183,274 Low /Moderate Income Housing 150 4,135 4,285 Redevelopment Agency Debt 17,408 - Compensated absences Service Fund 265,342 - 265,342 Redevelopment Agency Capital Other post - employement benefits 949 1,613 Project Fund 23,484 - 23,484 Total major governmental fund 1,005,379 831,917 1,837,296 Nonmajor governmental funds 1,109,710 318,498 1,428,208 Total governmental funds 2,115,089 831,917 318,498 3,265,504 Nonmajor proprietary funds - - - - Total funds $ 2,115,089 831,917 318,498 3,265,504 NOTE 9 LONG -TERM LIABILITIES Changes in Long -term Liabilities Summary of changes in long -term liabilities during the year ended June 30, 2010 (in $ thousands): .fl. Balance Balance Due June 30, June 30, Within 2009 Increases Decreases 2010 One Year Bonded indebtedness $ 46,529 - 2,345 44,184 2,345 Notes payable 7,910 - 525 7,385 525 County deferral 17,092 316 - 17,408 - Compensated absences 1,477 - 161 1,316 - Other post - employement benefits 949 1,613 577 1,985 - Capitalleases 725 122 332 515 332 Total $ 74,682 2,051 3,940 72,793 3,202 .fl. City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Bonded Indebtedness At June 30, 2010, bonded indebtedness consisted of (in $ thousands): Date Final Interest Amount Issued Maturity Rate % Issued Outstanding Certificates of Participation: Financing Authority — Energy Conservation Bond Feb -01 Feb -11 4.6-5.6 $ 1,000 Total Certificates of Participation 1,000 Improvement Bonds: Baldwin Avenue Bogart Avenue Total special assessment bonds Lease Revenue Bonds: Financing Authority Community Center Pension Obligation Bonds 2007- Series A -1 Tax Allocation Bonds: Financing Authority Series A San Gabriel River Project Merged Project Financing Authority Series 2003 Total tax allocation bonds Total bonded indebtedness Jul -01 Sep -11 6 132 Jul -01 Sep -11 6 84 216 125 17G 33 21 54 Oct -04 Aug -34 3.75-5.0 10,840 9,740 Apr -07 Jun -18 5.06 -5.30 12,810 10,645 Jan -90 Aug -19 6.65-7.75 14,205 4,325 May -98 Aug -21 3.75-5.25 11,875 5,830 Jun -00 Sep -30 4.20-5.75 10,215 8,760 Dec -03 Aug -21 1.75-5.25 6,265 4,705 $ 67,426 44,184 Sources of Debt Service Special assessment bonds interest and principal redemptions are to be funded by future assessments against properties in the Districts. Interest and principal redemptions for lease revenue bonds and certificates of participation are payable solely from lease payments made by the City to the Financing Authority as the rental for the Community Center and City's corporation yard, respectively. Tax allocation bonds interest and principal redemptions are to be funded by incremental tax revenues derived from the redevelopment project areas. Bond Covenants and Other Requirements The City is in compliance with all the provisions of the bond covenants and the requirements on arbitrage rebate calculations. 47 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Notes Payable Notes payable is comprised of: Section 108 loan from the Department of Housing and Urban Development (HUD) for the City's real property acquisitions. The loan is payable annually from August 2008 through August 2021 with interest payable semi - annually with rates ranging from 5.25% to 5.46% during fiscal year 2006. The loan will be repaid through future HUD entitlements. $ 4,369,000 Promissory certificate from the Bank of West for the City's lease payments. The loan is payable annually from October 2009 through October 2017 with interest payable semi - annually at 4.05 %. 2,743,000 Other 273,490 $ 7,385,490 County Deferral The Agency and County entered into an agreement whereby the County will defer tax increment (County Deferral) generated within the project area to meet the Agency's debt service obligations. Only the County Deferrals for Sierra Vista accrue interest of 2.42 %. The County Deferrals are to be repaid whenever there are property tax revenues received by the Agency in excess of its debt payment requirements. The County Deferrals are recorded as revenue when received by the Agency. At June 30, 2010, the balance of the County Deferrals including interest was $17,408,000. Annual Debt Service Requirements (in $ thousands): Year Ending Bonded Notes Capital Total Debt June 30, Indebtedness Payable Leases Total Interest Service 2011 $ 2,366 558 249 3,173 2,706 5,879 2012 2,418 585 157 3,160 2,548 5,708 2013 2,585 614 95 3,294 2,389 5,683 2014 2,790 645 14 3,449 2,221 5,670 2015 3,000 676 - 3,676 2,040 5,716 2016 -2020 14,710 3,083 - 17,793 7,042 24,835 2021 -2025 7,205 951 - 8,156 3,420 11,576 2026 -2030 5,690 - - 5,690 1,549 7,239 2031 -2035 3,420 - - 3,420 397 3,817 Indeterminate - 273 - 273 - 273 Total $ 44,184 7,385 515 52,084 24,312 76,396 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 9 LONG -TERM LIABILITIES (CONTINUED) Compensated Absences Payable The City's policies relating to compensated absences are described in Note 1. The outstanding balance at June 30, 2010, was $1,316,016. The liability for Governmental Activities is primarily liquidated from the general fund while the liability for Business -type Activities is liquidated from the enterprise funds. NOTE 10 CAPITAL LEASES The City has lease agreements for vehicles and equipment that meet the criteria for capitalization. The City reserves the right to purchase these items on any lease payment date. For the year ended June 30, 2010, the City entered into new lease agreements amounting to $122,029 for police vehicles and computer equipment. The total capital lease obligations at June 30, 2010 amounted to $515,000, net of interest of $30,000. Lease payments for the fiscal year ended June 30, 2010 amounted to approximately $332,000. NOTE 11 COMMITMENTS AND CONTINGENCIES There are various litigation and claims pending against the City, which have been considered in determining the estimated liability for self- insurance. The outcome of these cases and eventual liability to the City, if any, is unknown at this time. The City estimates that the self- insurance liability and cash reserve are adequate to cover any claims not otherwise covered by insurance. Proposition 218, which was approved by voters in November 1996, will regulate the City's ability to impose, increase and extend taxes, assessments and fees. Any new, increased, or extended taxes, assessments and fees subject to the provisions of Proposition 218, require voter approval before they can be implemented. Additionally, Proposition 218 provides that these taxes, assessments, and fees are subject to the voter initiative process and may be rescinded in the future by the voters. Thereafter, the City's ability to finance the services for which the taxes, assessments, and fees were imposed may be significantly impaired. The taxes, fees, and assessments that are subject to the provisions of Proposition 218 that the City currently imposes for its own benefit or as an agent for a special district, or receives from other governmental agencies potentially include business license taxes, landscape and lighting district assessments, and other taxes, fees, and assessments. At this time, it is uncertain how Proposition 218 will affect the City's ability to maintain or increase the revenue it receives from taxes, assessments and fees. Also unclear is the extent to which a 1995 California Supreme Court ruling (the Guardino case) upholding voter approval requirements of a previously enacted state initiative (Proposition 62) are applicable to prior periods. i • City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 12 RETIREMENT PLANS Plan Description: The City of Baldwin Park contributes to the California Public Employees Retirement System (PERS), an agent multiple - employer public employee defined benefit pension plan (miscellaneous plan) and a cost sharing plan (safety plan). PERS provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and City ordinance. Copies of PERS' annual financial report may be obtained from its executive office: 400 P Street, Sacramento, CA 95814. All permanent safety (police) and general personnel working 20 hours or more a week and temporary employees who have worked 40 hours a week for over six months are eligible to participate in PERS. Benefits vest after five years of service. General employees who retire at or after age 55 and police members who retire at or after age 50 with five years of credited service are entitled to retirement benefits. PERS also provides death and disability retirement benefits. These benefit provisions and all other requirements are established by state statute and City ordinance. Funding Policy: Participants are required to contribute 7% (9% for safety employees) of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate of annual covered payroll; the current rate is 7.756% for non - safety employees and 18.493% for safety employees. The contribution requirements of plan members and the City are established and may be amended by PERS. PERS Plan Amendments: During fiscal year 2002 -03, PERS required mandatory pooling of plans with less than 100 active members. As a result, the accrued actuarial liability and actuarial value of assets for the City's safety plan have been pooled with other government agencies. As of the date of pooling, differences between the City's normal cost and the pool's normal cost will be amortized over a five year period, at which time, the City's normal cost will approximate the pool's normal cost. 50 NOTE 12 RETIREMENT PLANS (CONTINUED) NOTE 13 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 Annual Pension Cost: The three -year trend information for PERS (In $ thousands) is presented below: Fiscal Year 6/30/2008 6/30/2009 6/30/2010 Annual Pension Cost (APC) 3,664 4,223 4,119 OTHER POSTEMPLOYMENT BENEFITS Percentage of APC Prepaid Contributed Pension Cost 100% 11,378 100% 10,240 100% 9,103 The City of Baldwin Park provides postretirement health care benefits, as per the requirements of the Public Employees' Retirement System, with which the City contracts for health care benefits, for employees who retire while employed with the City. As provided by the Public Employees' Medical and Hospital and Care Act ( PEMHCA), the City has been under contract with CalPERS for medical plan coverage since at least 1999. As a PEMHCA employer, the City has chosen to satisfy its retiree medical benefit commitment using equal contribution approach, where it contributes exactly the same amount for retirees as contributed toward active employee medical plan coverage. The benefit level varies depending upon the bargaining group that represents the employee. Employees represented by S.E.W. Local 347 will receive a varying flat monthly amount that has been negotiated through the meet and confer process and all other employees will receive the equivalent of the single party premium for the plan of their choice that has been negotiated through the meet and confer process. Eligible participants to the plan at January 1, 2009, the date of the latest actuarial valuation are as follows: Eligible active employees Participating 131 Not currently participating 62 Subtotal 193 Eligible retirees 111 Total 304 As of June 30, 2010, the City has not established a trust or equivalent that contains an irrevocable transfer of assets dedicated to providing benefits to retirees in accordance with the terms of the plan and that are legally protected from creditors. The City finances these post employment benefits on a pay -as- you -go basis. Its share of the annual premiums for these benefits are payable as they become due. The cost of retiree health care insurance benefits is recognized as expenditure as insurance premiums are paid. For fiscal year ended June 30, 2010, $577,749 of post employment benefit expenditures was paid. 51 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 13 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) The following table shows the components of the City's annual Other Post Employment Benefits (OPEB) cost for the year (based on 30 -year amortization), the amount of benefits and /or insurance premiums actually paid and the City's Net OPEB obligation as of June 30, 2010: The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2010 were: Percentage of Annual OPEB Annual OPEB Net OPEB Fiscal Year Cost Cost Contributed Obligation Ended 6/30/10 $1,570,573 37% $1,984,795 The funded status of the plan as of June 30, 2010 based on the plan's most recent actuarial valuation date of January 1, 2009, was: Actuarial accrued liability (AAL) Actuarial value of plan assets Unfunded actuarial accrued liabilty (UAAL) Covered payroll UAAL as a percentage of covered payroll Normal cost 52 $ 22,320,143 $ 22,320,143 $ 10,932,861 204% $ 627,158 Amount Annual required contribution $ 1,570,573 Interest on net OPEB obligation to June 30, 2009 42,716 Annual OPEB cost (expense) 1,613,289 Contributions to irrevocable trust - Premium payments including benefit payments (577,749) Increase in net OPEB obligation 1,035,540 Net OPEB obligation - beginning of year 949,255 Net OPEB obligation - end of year $ 1,984,795 The Annual Required Contribution (ARC) is an amount actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liabilities (or funding excess) over a period not to exceed 30 years. The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2010 were: Percentage of Annual OPEB Annual OPEB Net OPEB Fiscal Year Cost Cost Contributed Obligation Ended 6/30/10 $1,570,573 37% $1,984,795 The funded status of the plan as of June 30, 2010 based on the plan's most recent actuarial valuation date of January 1, 2009, was: Actuarial accrued liability (AAL) Actuarial value of plan assets Unfunded actuarial accrued liabilty (UAAL) Covered payroll UAAL as a percentage of covered payroll Normal cost 52 $ 22,320,143 $ 22,320,143 $ 10,932,861 204% $ 627,158 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 13 OTHER POSTEMPLOYMENT BENEFITS (CONTINUED) The normal cost for the plan is the amount that the liabilities are expected to increase during the year based on increased eligibility and service. Normal cost is the value of benefits expected to be earned during the year, based on certain methods and assumptions. In the January 1, 2009 actuarial valuation, the entry age normal actuarial cost method was used to value liabilities. Under the entry age normal cost method, an average age at hire and average retirement age are determined for eligible employees. The actuarial assumptions included (1) a 4.5% discount rate, (2) a 3.25% annual salary increase and (3) medical plan premiums (cost) rate increase of 9.5% for year 2009 decreasing by .5% every year until year 2017. The UAAL is being amortized as a level percentage of projected payroll over 30 years. NOTE 14 DEFERRED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of their salaries until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. The plan assets are under the participants control and are principally invested in demand deposits and mutual funds and are held in trust for the exclusive benefit of the participants and their beneficiaries. At June 30, 2010, the amount held by trustee for employees is $5,437,109. NOTE 15 INSURANCE PROGRAM Self- Insurance Programs The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions, injuries to employees; and natural disasters. These risks are covered by commercial insurance purchased from independent third parties. The City is a participant in the Independent Cities Risk Management Authority ( ICRMA), a public entity risk pool, formed to enable individual cities to join together to obtain certain liability and workers' compensation insurance coverages as a group, to self- insure, where necessary, and to obtain adequate liability coverages at an affordable cost. ICRMA has 31 member cities, and each city appoints one member to the ICRMA Governing Board.The City has a 2.47% participation in ICRMA, which is computed based on the City's self- insurance retention levels under the liability coverages selected. The City pays an annual premium to ICRMA for this liability and workers' compensation insurance coverage. ICRMA is considered a self- sustaining risk pool that will provide coverage for its members for up to $20,000,000 ($2,000,000 per occurrence) for liability claims, $1,000,000 for workers' compensation claims and $1,000,000 for employer's liability claims. 53 NOTE 15 INSURANCE PROGRAM (CONTINUED) NOTE 16 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 Changes in the balances of claims liabilities for the years ended June 30, 2010 and 2008 were as follows: Year Claims and Ended Beginning Changes in Claims Ending Insurance June 30, Balance Estimates Payments Balance General Liability 2010 $ 862,843 $ 10,938 $ 7,653 $ 866,128 2009 1,139,185 (269,726) 6,616 862,843 2008 1,250,000 (110,815) - 1,139,185 Workers' Compensation 2010 5,012,604 390,948 72,487 5,331,065 2009 5,110,602 (66,993) 31,005 5,012,604 2008 $ 4,780,000 $ 492,404 $ 161,802 $ 5,110,602 There were no significant changes in insurance coverage as compared to last year and settlements have not exceeded coverage in any of the past three fiscal years. Purchased Insurance Property Insurance — The properties of the City of Baldwin Park are covered by commercial insurance purchased from independent third parties. The City is currently insured according to a schedule of covered property submitted by the City to the insurance company. The total property insurance coverage is $38,397,400 at 90% coinsurance. Premiums for the coverage are paid annually and are not subject to retroactive adjustments. Adequacy of Protection During the past fiscal years none of the above programs of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage in the prior year. RISKS AND UNCERTAINTIES The City invests in various investment securities, including Local Agency Investment Fund (LAIF) which are exposed to various risks such as interest rate, market, and credit risks. Due to the level of risks associated with certain investment securities, it is at least reasonably possible that changes in the values of investment securities will occur in the near term and that such changes could materially affect the values of investments as of June 30, 2010. The actual amount of exposure as of November 30, 2010 is not determinable. 54 City of Baldwin Park Notes to Financial Statements Year ended June 30, 2010 NOTE 17 NEW GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) PRONOUNCEMENTS GASB No. 54 - GASB has issued Statement No. 54, Fund Balance Reporting and Fund Type Definitions. This Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. This Statement also provides for additional fund classification as restricted, committed, assigned, and unassigned based on the relative strength of the constraints that control how specific amounts can be spent. The requirements of this Statement are effective for financial statements for periods beginning after June 15, 2010. GASB No. 55 - GASB has issued Statement No. 55, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments. The objective of this Statement is to incorporate the hierarchy of generally accepted accounting principles (GAAP) for state and local governments into the Governmental Accounting Standards Board's (GASB) authoritative literature. The Board does not expect that this Statement will result in a change in current practice. GASB No. 56 - GASB has issued Statement No. 56, Codification of Accounting and Financial Reporting Guidance Contained in the AICPA Statements on Auditing Standards. The objective of this Statement is to incorporate into the Governmental Accounting Standards Board's (GASB) authoritative literature certain accounting and financial reporting guidance presented in the American Institute of Certified Public Accountants' Statements on Auditing Standards. This Statement addresses three issues not included in the authoritative literature that establishes accounting principles — related party transactions, going concern considerations, and subsequent events. This Statement does not establish new accounting standards but rather incorporates the existing guidance (to the extent appropriate in a governmental environment) into the GASB standards. NOTE 18 SUBSEQUENT EVENTS The City has evaluated events subsequent to June 30, 2010 to assess the need for potential recognition or disclosure in the financial statements. Such events were evaluated through December 20, 2010, the date the financial statements were available to be issued. Based upon this evaluation, it was determined that no subsequent events occurred that require recognition or additional disclosure in the financial statements. 55 REQUIRED SUPPLEMENTARY INFORMATION 56 57 General Fund Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) Revenues Taxes $ 14,067,000 20,540,700 19,394,966 (1,145,734) Licenses and permits 463,200 463,200 583,605 120,405 Fines, forfeitures and penalties 2,155,000 2,155,000 1,671,699 (483,301) Use of money and property 315,600 315,600 248,994 (66,606) Intergovernmental 7,726,600 1,252,900 359,099 (893,801) Charges for services 1,927,800 1,927,800 1,538,597 (389,203) Other 281,000 281,000 264,382 (16,618) Total revenues 26,936,200 26,936,200 24,061,342 (2,874,858) Expenditures Current: General government 3,343,750 2,694,800 2,415,551 279,249 Public safety 16,820,200 16,841,177 15,877,473 963,704 Public works 449,400 449,400 306,355 143,045 Community development 1,984,200 1,105,450 1,034,174 71,276 Recreation services 3,223,100 3,234,600 3,170,214 64,386 Capital outlay: Public works - - - - Community development - - - - Total expenditures 25,820,650 24,325,427 22,803,767 1,521,660 Excess (deficienc)4 of revenues over expenditures 1,115,550 2,610,773 1,257,575 (1,353,198) Other financing sources (uses) Loan proceeds - - - Transfers in 855,600 855,600 301,911 (553,689) Transfers out (1,781,900) (1,781,900) (1,096,544) 685,356 Net other financing sources (uses) (926,300) (926,300) (794,633) 131,667 Net change in fund balances 189,250 1,684,473 462,942 (1,221,531) Beginning fund balances 18,455,896 18,455,896 18,455,896 Ending fund balances $ 18,645,146 20,140,369 18,918,838 (1,221,531) 57 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual Major Governmental Funds Year ended June 30, 2010 Special Revenue Housing and Community Development Grant Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) 80,000 - 14,044 14,044 2,946,000 3,326,000 2,366,206 (959,794) 8,193 13,807 60,000 3,026,000 3,326,000 2,380,250 (945,750) 83,100 83,100 51,461 31,639 21,300 22,000 8,193 13,807 60,000 219,207 219,207 - - - 1,185,204 (1,185,204) 94,200 96,075 69,502 26,573 129,000 178,673 216,127 (37,454) 2,938,400 3,089,889 - 3,089,889 3,326,000 3,688,944 1,749,694 1,939,250 (300,000) (362,944) 630,556 993,500 300,000 158,922 158,922 - (602,705) (602,705) 300,000 (443,783) (443,783) - (362,944) 186,773 549,717 20,796 20,796 20,796 - 20,796 (342,148) 207,569 549,717 58 Debt service: Principal retirement - - - - Interest and fiscal charges 3,435 3,435 3,435 - Cost of issuance and other costs - - - - Total expenditures 171,621 171,621 129,414 42,207 Excess (deficiency) of revenues over expenditures 1,186,204 1,186,204 1,228,395 42,191 Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 59 1,186, 204 1,186, 204 1,228, 395 42,191 6,124,650 6,124,650 6,124,650 - $ 7,310,854 7,310,854 7,353,045 42,191 Special Revenue Low /Moderate Income Housing Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) Revenues Taxes $ 1,312,145 1,312,145 1,312,141 (4) Use of money and property 45,160 45,160 45,151 (9) Other 520 520 517 (3) Total revenues 1,357,825 1,357,825 1,357,809 (16) Expenditures Current: Community development 168,186 168,186 125,979 42,207 Debt service: Principal retirement - - - - Interest and fiscal charges 3,435 3,435 3,435 - Cost of issuance and other costs - - - - Total expenditures 171,621 171,621 129,414 42,207 Excess (deficiency) of revenues over expenditures 1,186,204 1,186,204 1,228,395 42,191 Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 59 1,186, 204 1,186, 204 1,228, 395 42,191 6,124,650 6,124,650 6,124,650 - $ 7,310,854 7,310,854 7,353,045 42,191 City of Baldwin Park Schedule of Revenues, Expenditures, and Changes in Fund Balances — Budget and Actual (Continued) Major Governmental Funds Year ended June 30, 2010 Debt Service Redevelopment Agency Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) 5,603,810 5,603,810 5,738,203 134,393 18,693 18,693 18,677 (16) 350,000 350,000 351,974 1,974 5,972,503 5,972,503 6,108,854 136,351 6,144,953 6,144,953 5,099,098 1,045,855 1,150,000 1,150,000 1,150,000 - 1,773,913 1,773,913 1,506,987 266,926 9,068,866 9,068,866 7,756,085 1,312,781 (3,096,363) (3,096,363) (1,647,231) 1,449,132 34,893 34,893 712,569 677,676 (680,525) (680,525) (682,397) (1,872) (645,632) (645,632) 30,172 675,804 (3,741,995) (3,741,995) (1,617,059) 2,124,936 4,597,088 4,597,088 4,597,088 - 855,093 855,093 2,980,029 2,124,936 .E City of Baldwin Park Schedule of Funding Progress Safety and Miscellaneous Plans of the California Public Employee Retirement System Year ended June 30, 2010 (In $ thousands) Safety (The schedule of the funding progress is for the entire risk pool) (In $ thousands) Miscellaneous UAAL as a % of Valuation Actuarial Actuarial Unfunded Funded Covered Covered Date Liabilities Assets Liabilities Ratio Payroll Payroll (A) (B) (B -A) (B /A) (C) [(B -A) /C] 6/30/2007 $ 7,986,055 $ 6,826,599 $ 1,159,456 85.5%$ 831,608 139.42% 6/30/2008 8,700,468 7,464,928 1,235,540 85.8% 914,841 135.06% 6/30/2009 9,721,675 8,027,159 1,694,517 82.6% 973,814 174.01% (The schedule of the funding progress is for the entire risk pool) (In $ thousands) Miscellaneous 61 UAAL as a % of Valuation Actuarial Actuarial Unfunded Funded Covered Covered Date Liabilities Assets Liabilities Ratio Payroll Payroll (A) (B) (B -A) (B /A) (C) [(B -A) /C] 6/30/2007 $ 41,722 $ 46,483 $ -4,761 111.4%$ 5,576 - 85.38% 6/30/2008 44,632 42,337 2,295 94.9% 5,929 38.71% 6/30/2009 48,823 43,584 5,239 89.3% 5,624 93.15% 61 City of Baldwin Park Notes to Required Supplementary Information June 30, 2010 Basis of Presentation Budgets for the General Fund and certain Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles ( "GAAP "). Accordingly, actual revenues and expenditures are comparable to budgeted amounts. Budgetary Control and Accounting The City budget is prepared under the direction of the Chief Executive Officer. Revenues are budgeted by source. Expenditures are budgeted by function, with sub classifications by department, cost center, object of expenditure, and project. A cost center represents a particular area of operations within a department; for example, within the Police Department there are cost centers for the Chief of Police, Patrol, Investigations, Administration, Communications, and Records. Total budgeted expenditures of each Governmental Fund may not legally exceed such fund's appropriations. The City Council approves total budgeted appropriations and any amendments to total appropriations made during the year. This "appropriated budget" covers substantially all City expenditures, with the exception of Assessment District and Low /Moderate Income Housing Special Revenue Funds and Debt Service and capital Projects funds, which have legally authorized ,,non appropriated budgets ". Department heads are authorized to transfer budgeted amounts up to $10,000 between cost centers and any amount which does not alter total budgeted appropriations to a cost center, the Chief Executive Officer is authorized to transfer amounts in excess of $10,000. City Council approval is required for any overall increase in total appropriations to a fund. The legal level of budgetary control is the fund level. All appropriations lapse at year -ended are appropriated and budgeted again, if necessary. Supplemental appropriations during the year ended June 30, 2010 were not significant. Formal budgetary integration is employed as a management control device. Commitments for materials and services, such as purchase orders and contracts, are recorded during the year as encumbrances to assist in controlling expenditures. Such encumbrances are reappropriated into the City's budget for the next fiscal year. Under Article XIII B of the California Constitution (the Gann Spending Limitation Initiative), the City is restricted as to the amount of annual appropriations from the proceeds of taxes. If proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or returned to the taxpayers through revised rates, revised fee schedules or other arrangements. For the fiscal year ended June 30, 2010, proceeds of taxes did not exceed allowed appropriations. % City of Baldwin Park Notes to Required Supplementary Information June 30, 2010 Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2010 exceeded the appropriation by the following amounts in the following funds: Nonmajor Special Revenue Fund Housing Authority State Asset Forfeiture Summer Food Program Storm Drain NPDS Calhome Grant Nonmajor Debt Service Fund Baldwin Park Financing Authority Pension Obligation City 63 4,439,914 368,196 23,213 62,763 45,000 546,470 1,441,577 524,700 SUPPLEMENTARY INFORMATION (This page intentionally left blank.) City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS The Special Revenue Funds account for the proceeds of specific sources that are legally restricted for expenditures related to specific purposes. Funds included are: Business Improvement Fees To account for the Parking and Business Improvement Area Law (AB -1693) revenue. The revenue is collected through a Citywide Prop A Fund Business Improvement District and used by the Chamber of Commerce, under agreement with the City, to promote local business activities. Air Quality Improvement To account for monies received from the South Coast Air Quality Prop C Fund Management District. These monies are to be used for programs that reduce air pollution from motor vehicles. Traffic Safety Fund To account for revenues derived from parking citations and fines Economic Development Act or forfeitures related to violations of the vehicle code. According Revolving Loan Fund to State law, these revenues may only be used for traffic control and traffic safety related purposes. Federal Asset Forfeiture Fund To account for monies received from Federal agencies in Asset Fund Forfeiture cases. These monies are restricted solely for law enforcement purposes. Park Maintenance District To account for revenues received from a City -wide Park Maintenance assessment district. The District is responsible for landscaping, tree trimming, irrigation and maintenance of parks within the City. State Gasoline Tax Fund To account for the City's share of tax revenues collected by the State on the sale of fuel for motor vehicles. The use of these funds is restricted to the construction, improvement, or maintenance of public streets. Bicycle and Pedestrian Safety To account for revenues received from the State under the Transportation Development Act. Their use is restricted to the construction of bicycle and pedestrian facilities. Prop A Fund To account for the City's share of an additional one -half percent sales tax that was approved by the electorate in November 1980 and is collected by the County of Los Angeles to finance certain transportation projects. Prop C Fund To account for the City's share of a sales tax increase approved by Los Angeles County voters in 1990 to fund transportation projects. Economic Development Act To account for the activity of several revolving business loan Revolving Loan Fund programs established with grant revenues made available through the Federal Economic Development Act. Street Light and Landscape To account for revenues received from a citywide Landscape Fund Maintenance District. The District is responsible for the maintenance of streetlights and the landscaping of median islands, parkways, street trees, and city parks. M. City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS (CONTINUED) Residential Development Tax To account for fees received from developers constructing new residential units. These monies are used to help defray the cost of providing public services for the new residents. Integrated Waste Management To account for revenues received from AB939 fees. These Fund monies are used for waste management projects. Summer Food Program Fund To account for revenues received from the USDA, which are used to provide meals to youths. Federal Surface Transportation To account for monies received from the Federal government to Program Fund improve designated public right -of -ways. Prop A Parks Fund To account for monies received from the County to construct and improve parks. Assessment District Fund To account for the revenues collected through assessments of property owners within Assessment District 93 -1. Assessment District 93 -1 was formed to construct certain public improvements. Supplemental Law Enforcement To account for monies received from the State allocated by Service Fund AB3229 of 1996 for the Citizen Option for Public Safety (COPS) Program. State Asset Forfeiture Fund To account for monies received from State agencies in Asset Forfeiture cases. These monies are restricted solely for law enforcement purposes. Local Law Enforcement Block To account for monies received from the Federal government to Grant Fund be used for basic law enforcement purposes. Economic Development To account for monies received from the Economic Development Administration Grant Administration to improve designated public right -of -ways. Traffic Congestion Relief This fund was created to monitor the use of funds provided by the AB 2928 State of California for street and highway pavement maintenance, rehabilitation and reconstruction of necessary associated facilities such as drainage and traffic control devices. 67 City of Baldwin Park Description of Nonmajor Governmental Funds SPECIAL REVENUE FUNDS (CONTINUED) Energy Conservation This fund is used to account for the expenditures of the new energy efficient program that provides for non - energy related capital improvements. This fund is substantially funded out of current state and local grants, energy and operational savings. State Grants This fund is used to account for revenues and expenditures for various grants that are restricted for specific use. CaIHOME Grant This fund is used to account for revenues and expenditures for grants restricted for residential rehabilitation program. Housing and Coummunity This fund accounts for housing assistance programs, which include Development Block Grant Voucher, CIAP and New Construction, administered by the City's Housing Authority under the rules and regulations of the U.S. Department of Housing and Urban Development. DEBT SERVICE FUND Debt Service Fund is used to account for the accumulation of resources for, and the payment of debt. City This fund is used to account for the receipts and debt service payments on the City's assessment districts. Pension Obligation This fund is used to account for the receipts and debt service payments on the pension obligation bond. Baldwin Park Financing This fund accounts for the receipt of revenues and payment of debt Authority Debt Service incurred for the City's projects. Fund CAPITAL PROJECTS FUND Capital project fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities. Building Reserve This fund is used to account for the receipt of resources for the 2004 Community Center Lease Revenue Bonds. .: City of Baldwin Park Combining Balance Sheet Nonmajor Governmental Funds June 30, 2010 Special Capital Revenue Debt Service Projects Funds Funds Funds Totals Assets 1,106,904 2,750 56 Pooled cash and investments $ 14,929,611 79,831 - 15,009,442 Cash with fiscal agent - 1,688,019 1,170,461 2,858,480 Intergovernmental receivables 3,754,679 1,133 - 3,755,812 Loans receivable 251,935 - - 251,935 Other receivables, net 16,522 88 - 16,610 Due from other funds 2,256,562 - 2,580,925 4,837,487 Total assets $ 21,209,309 1,769,071 3,751,386 26,729,766 Liabilities and fund balances Liabilities Accounts payable $ 1,106,904 2,750 56 1,109,710 Deposits and others 318,498 - - 318,498 Due to other funds 1,990,595 208,657 1,163,934 3,363,186 Unearned revenue 400,187 - - 400,187 Total liabilities 3,816,184 211,407 1,163,990 5,191,581 Fund balances Reserved for long -term advances 134,743 - - 134,743 Unreserved - undesignated 17,258,382 1,557,664 2,587,396 21,403,442 Total fund balances 17,393,125 1,557,664 2,587,396 21,538,185 Total liabilities and fund balances $ 21,209,309 1,769,071 3,751,386 26,729,766 •• City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Governmental Funds Year ended June 30, 2010 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Principal retirement Interest and fiscal charges Total revenues Total expenditures Excess (deficienc)4 of revenues over expenditures Other financing sources (uses) Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances Special Capital Revenue Debt Service Projects Funds Funds Funds Totals $ 2,731,349 2,731,349 42,284 42,284 1,707,842 - 1,707,842 71,811 32,923 104,734 14,886,097 - 14,886,097 269,385 22,675 292,060 129,529 1,437,004 1,566,533 19,838,297 1,492,602 21,330,899 415,308 - 415,308 1,120, 470 1,120, 470 4,937,089 - 4,937,089 6,274,616 2,198 6,276,814 838,784 - 838,784 3,457,768 - 3,457,768 - 1,720,000 1,720,000 - 1,466,948 1,466,948 17,044,035 3,189,146 20,233,181 2,794,262 (1,696,544) - 1,097,718 1,157,272 1,753,997 679,828 3,591,097 (1,388,181) (34,889) (679,828) (2,102,898) (230,909) 1,719,108 1,488,199 2,563,353 22,564 2,585,917 14,829,772 1,535,100 2,587,396 18,952,268 $ 17,393,125 1,557,664 2,587,396 21,538,185 70 Business Air Federal Improvement Quality Asset Fees Improvement Forfeiture Assets Pooled cash and investments $ 199,146 378,339 2,530,634 Cash with fiscal agent - - - Intergovernmental receivables - 24,765 - Loans receivable - - - Other receivables, net 256 337 2,258 Due from other funds - - - Advances to other funds - - - Property held for resale, net - - - Prepaids - - - Total assets $ 199,402 403,441 2,532,892 Liabilities and fund balances Liabilities Accounts payable $ - 2,481 39,929 Loans payable - - - Deposits and others - - - Due to other funds - - - Advances from other funds - - - Unearned revenue - - - Totalliabilities - 2,481 39,929 Fund balances Reserved for long -term advances - - - Reserved for property held for resale - - - Unreserved - undesignated 199,402 400,960 2,492,963 Total fund balances 199,402 400,960 2,492,963 Total liabilities and fund balances $ 199,402 403,441 2,532,892 71 City of Baldwin Park Combining Balance Sheet Nonmajor Special Revenue Funds June 30, 2010 Economic Park State Bicycle and Development Street Light Maintenance Gasoline Pedestrian Prop A Prop C Act Revolving and District Tax Safety Fund Fund Loan Landscape 29,265 1,151,718 333 142,212 2,348,428 1,312,814 419,453 29,783 - - - - - 90,282 - - - - - 117,193 - - 734 3 88 2,932 1,668 495 - 640,548 - - 640,547 334,919 - 59,048 1,793,000 336 142,300 2,991,907 1,766,594 510,230 59,050 36,799 - 15,850 207,781 1,227 132,642 - - - - - 1,012 - - - - - - 117,193 - 59,050 36,799 - 15,850 207,781 119,432 132,642 (2) 1,756,201 336 126,450 2,784,126 1,647,162 377,588 (2) 1,756,201 336 126,450 2,784,126 1,647,162 377,588 59,048 1,793,000 336 142,300 2,991,907 1,766,594 510,230 72 Assets Pooled cash and investments Cash with fiscal agent Intergovernmental receivables Loans receivable Other receivables, net Due from other funds Advances to other funds Property held for resale, net Prepaids Total assets Liabilities and fund balances Liabilities Accounts payable Loans payable Deposits and others Due to other funds Advances from other funds Unearned revenue Total liabilities Residential Integrated Summer Development Waste Food Tax Management Program $ - 542,950 - 74,887 69,309 582 - $ - 618,419 69,309 $ - 49,717 16,486 317,486 - - 38,555 367,203 55,041 Fund balances Reserved for long -term advances - - - Reserved for property held for resale - - - Unreserved - undesignated - 251,216 14,268 Total fund balances - 251,216 14,268 Total liabilities and fund balances $ - 618,419 69,309 73 City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2010 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 451,072 3,581 322,549 178,993 14,385 - - 1,044 - - 226 - 327 191 14 3,581 451,298 323,920 179,184 14,399 - 3,533 - 528 - 3,533 - - 528 - 451,298 48 323,920 178,656 14,399 451,298 48 323,920 178,656 14,399 451,298 3,581 323,920 179,184 14,399 74 Economic Development Traffic Administration Congestion Grant Relief Energy Conservation Grants Assets Pooled cash and investments $ 510 874,028 - - Cash with fiscal agent - - - - Intergovernmental receivables - 204,362 - 2,762,516 Loans receivable - - - - Other receivables, net 1 2,097 - - Due from other funds - 640,548 - - Advances to other funds - - - - Property held for resale, net - - - - Prepaids - - - - Total assets $ 511 1,721,035 - 2,762,516 Liabilities and fund balances Liabilities Accounts payable Loans payable Deposits and others Due to other funds Advances from other funds Unearned revenue Total liabilities $ - 30,284 - 277,696 - - - 1,921,643 - - - 148,251 - 30,284 - 2,347,590 Fund balances Reserved for long -term advances - - - - Reserved for property held for resale - - - - Unreserved - undesignated 511 1,690,751 - 414,926 Total fund balances 511 1,690,751 - 414,926 Total liabilities and fund balances $ 511 1,721,035 - 2,762,516 75 Park Land and Public Storm Drain CalHome Art Fees NPDS Grant General Plan City of Baldwin Park Combining Balance Sheet (Continued) Nonmajor Special Revenue Funds June 30, 2010 Housing Authority Measure R Totals 843,787 191,094 6,436 309,343 2,162,135 516,406 14,929,611 - - - - 497,731 - 3,754,679 - - 134,743 - - - 251,935 871 222 6 309 2,511 394 16,522 - - - - - - 2,256,562 844,658 191,316 141,185 309,652 2,662,377 516,800 21,209,309 41,799 68,117 - 4,275 118,710 - - - - 30,397 - - 134,743 - - 41,799 68,117 134,743 4,275 149,107 - 1,106, 903 - 318,498 - 1,990,595 - 400,187 3,816,183 - - 134,743 - - - 134,743 802,859 123,199 (128,301) 305,377 2,513,270 516,800 17,258,383 802,859 123,199 6,442 305,377 2,513,270 516,800 17,393,126 844,658 191,316 141,185 309,652 2,662,377 516,800 21,209,309 76 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 77 Business Air Federal Improvement Quality Asset Fees Improvement Forfeiture - - 1,706,312 1,115 1,673 8,088 - 92,218 - 73,402 - - 74,517 93,891 1,714,400 83,699 5,000 - - - 789,578 - 11,590 - - 35,911 318 $ 199,402 789,896 83,699 52,501 (9,182) 41,390 924,504 (20,977) (20,977) (9,182) 41,390 903,527 208,584 359,569 1,589,436 $ 199,402 400,959 2,492,963 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Special Revenue Funds Year ended June 30, 2010 Economic Park State Bicycle and Development Street Light Maintenance Gasoline Pedestrian Prop A Prop C Act Revolving and District Tax Safety Fund Fund Loan Landscape 633,866 - - - - - 1,716,753 - - - 42,284 - - - - - - - - 1,530 - 3,330 21 496 13,478 4,079 1,011 - 1,291,056 8,543 1,178,723 857,842 - - - - - - - 26,336 - 633,866 1,294,386 8,564 1,221,503 871,320 31,945 1,717,764 - 11,980 - 55,574 42,547 - 39,091 290,792 792,096 - 1,103,676 485,254 - 1,629,459 - - - - - 15,957 - 513,935 2,876 - 57,416 15,138 - - 12,820 5,500 - 45,622 20,374 - 5,590 812,452 - 1,262,288 563,313 15,957 1,674,140 817,547 (183,681) 481,934 8,564 (40,785) 308,007 15,988 43,624 198,470 774,163 - - - - - - (397,687) - - - - - 198,470 376,476 - - - - - 14,789 858,410 8,564 (40,785) 308,007 15,988 43,624 (14,791) 897,791 (8,228) 167,235 2,476,119 1,631,174 333,964 (2) 1,756,201 336 126,450 2,784,126 1,647,162 377,588 78 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 79 Residential Integrated Summer Development Waste Food Tax Management Program - 3,104 - - 342,309 216,481 - 6,325 - - 351,738 216,481 - 7,093 - - 337,049 - - - 228,213 - 49,382 - 393,524 228,213 (41,786) (11,732) - - 26,000 (33,731) - - (33,731) - 26,000 (33,731) (41,786) 14,268 33,731 293,002 - $ - 251,216 14,268 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Federal Surface State Local Law Transportation Prop A Assessment Asset Enforcement Program Parks District Forfeiture Block Grant 845 1,744,762 13 69,305 1,539 12,459 906 70 556 - 1,745,607 69,318 13,998 1,462 70 - - - 9,100 - - 85,512 - - - 1,240,904 - - - - 1,240,904 85,512 - 9,100 - 504,703 (16,194) 13,998 (7,638) 70 - 16,190 - - - - 16,190 - - - 504,703 (4) 13,998 (7,638) 70 (53,406) 52 309,922 186,294 14,329 451,297 48 323,920 178,656 14,399 I Economic Development Traffic Administration Congestion Energy Grant Relief Conservation Grants Revenues Taxes $ - - - 380,730 Licenses and permits - - - - Fines, forfeitures and penalties - - - Use of money and property 2 9,077 - - Intergovernmental - 723,560 - 3,463,196 Charges for services - - - 91,270 Other - - - 22,994 Total revenues 2 732,637 - 3,958,190 Expenditures General government - - - - Public safety - - - 321,792 Public works - - - - Community development - - - 1,268,451 Recreation services - - - - Capital outlay - 99,716 - 1,941,631 Debt service - - - - Total expenditures - 99,716 - 3,531,874 Excess (deficiency) of revenues over expenditures 2 632,921 - 426,316 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances - - 142,449 - - (774,163) (142,449) - - (774,163) - - 2 (141,242) - 426,316 509 1,831,993 - (11,390) $ 511 1,690,751 - 414,926 81 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Park Land (127,864) (44,794) 58,973 516,800 (662,445) 2,563,353 859,465 and Public Storm Drain CalHome General Plan 14,829,772 Housing 123,199 Art Fees NPDS Grant Fees Measure R Authority Totals - - - - - - 2,731,349 - - - - - - 42,284 - - - - - - 1,707,842 4,168 1,226 206 1,380 654 15,330 71,811 - - - - 516,146 4,355,588 14,872,744 5,498 32,573 - 73,670 - - 282,738 - - - - - 80,199 129,529 9,666 33,799 206 75,050 516,800 4,451,117 19,838,297 - - - - - 170,325 415,308 - - - - - - 1,120, 470 51,588 161,663 - - - - 4,937,089 - - 45,000 16,077 - 4,917,541 6,274,616 14,684 - - - - 6,522 838,784 - - - - - - 3,457,768 66,272 16,077 - 5,094,388 17,044,035 161,663 45,000 (56,606) (127,864) (44,794) 58,973 516,800 (643,271) 2,794,262 - - 1,157, 272 - (19,174) (1,388,181) (19,174) (230,909) (56,606) (127,864) (44,794) 58,973 516,800 (662,445) 2,563,353 859,465 251,063 51,236 246,404 - 3,175,715 14,829,772 802,859 123,199 6,442 305,377 516,800 2,513,270 17, 393,125 82 City of Baldwin Park Combining Balance Sheet Nonmajor Debt Service Funds June 30, 2010 Fund balances Reserved for long -term advances - - - - Reserved for property held for resale - - - Unreserved - undesignated 6,357 74,665 1,476,642 1,557,664 Total fund balances 6,357 74,665 1,476,642 1,557,664 Total liabilities and fund balances $ 6,357 74,665 1,688,049 $ 1,769,071 83 Baldwin Park Pension Financing Obligation City Authority Totals Assets Pooled cash and investments $ 6,356 73,475 - $ 79,831 Cash with fiscal agent - - 1,688,019 1,688,019 Intergovernmental receivables - 1,133 - 1,133 Other receivables, net 1 57 30 88 Total assets $ 6,357 74,665 1,688,049 $ 1,769,071 Liabilities and fund balances Liabilities Accounts payable $ - - 2,750 2,750 Due to other funds - - 208,657 208,657 Total liabilities - - 211,407 211,407 Fund balances Reserved for long -term advances - - - - Reserved for property held for resale - - - Unreserved - undesignated 6,357 74,665 1,476,642 1,557,664 Total fund balances 6,357 74,665 1,476,642 1,557,664 Total liabilities and fund balances $ 6,357 74,665 1,688,049 $ 1,769,071 83 City of Baldwin Park Combining Statement of Revenues, Expenditures and Changes in Fund Balances Nonmajor Debt Service Funds Year ended June 30, 2010 :, Baldwin Park Pension Financing Obligation City Authority Totals Revenues Use of money and property $ 121 576 32,226 32,923 Charges for services - 22,675 - 22,675 Other 1,437,004 1,437,004 Total revenues 1,437,125 23,251 32,226 1,492,602 Expenditures Community development - - 2,198 2,198 Debt Service - Principal retirement 835,000 271,000 614,000 1,720,000 Interest and fiscal charges 606,576 253,700 606,672 1,466,948 Total expenditures 1,441,576 524,700 1,222,870 3,189,146 Excess (deficiency) of revenues over expenditures (4,451) (501,449) (1,190,644) (1,696,544) Other financing sources (uses) Transfers in 33,607 495,710 1,224,680 1,753,997 Transfers out - - (34,889) (34,889) Net other financing sources (uses) 33,607 495,710 1,189,791 1,719,108 Net change in fund balances 29,156 (5,739) (853) 22,564 Beginning fund balances (22,799) 80,404 1,477,495 1,535,100 Ending fund balances $ 6,357 74,665 1,476,642 1,557,664 :, Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total expenditures 87,700 Business Improvement Fees 83,699 4,001 Variance with 87,700 87,700 Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 5,500 5,500 1,115 (4,385) 69,900 69,900 73,402 3,502 Total revenues 75,400 75,400 74,517 (883) Total expenditures 87,700 87,700 83,699 4,001 87,700 87,700 83,699 4,001 Excess (deficiency) of revenues over expenditures (12,300) (12,300) (9,182) 3,118 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 85 (12,300) (12,300) (9,182) 3,118 208,584 208,584 208,584 - $ 196,284 196,284 199,402 3,118 Air Qual Budgeted Amounts Original Final 8,400 8,400 96,900 96,900 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Nonmajor Special Revenue Funds Year ended June 30, 2010 rovement 5,100 5,000 Variance with 50,000 Final Budget - - Positive Actual (Negative) 11,590 10,510 1,673 (6,727) 92,218 (4,682) 105,300 105,300 93,891 (11,409) 5,100 5,100 5,000 100 50,000 50,000 - 50,000 22,100 22,100 11,590 10,510 - 35,911 35,911 - 77,200 113,111 52,501 60,610 28,100 (7,811) 41,390 49,201 28,100 (7,811) 41,390 49,201 359,569 359,569 359,569 - 387,669 351,758 400,959 49,201 :. Expenditures General government - - - - Public safety 284,700 396,700 789,578 (392,878) Public works - - - - Community development - - - - Recreation services - - - - Capital outlay 25,000 25,000 318 24,682 Debt service - - - - Total expenditures 309,700 421,700 789,896 (368,196) Excess (deficiency) of revenues over expenditures 313,700 201,700 924,504 722,804 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 87 - - (20,977) (20,977) - - (20,977) (20,977) 313,700 201,700 903,527 701,827 1,589,436 1,589,436 1,589,436 - $ 1,903,136 1,791,136 2,492,963 701,827 Federal Asset Forfeiture Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties 577,300 577,300 1,706,312 1,129,012 Use of money and property 46,100 46,100 8,088 (38,012) Intergovernmental - - - - Charges for services - - - - Other - - - - Total revenues 623,400 623,400 1,714,400 1,091,000 Expenditures General government - - - - Public safety 284,700 396,700 789,578 (392,878) Public works - - - - Community development - - - - Recreation services - - - - Capital outlay 25,000 25,000 318 24,682 Debt service - - - - Total expenditures 309,700 421,700 789,896 (368,196) Excess (deficiency) of revenues over expenditures 313,700 201,700 924,504 722,804 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 87 - - (20,977) (20,977) - - (20,977) (20,977) 313,700 201,700 903,527 701,827 1,589,436 1,589,436 1,589,436 - $ 1,903,136 1,791,136 2,492,963 701,827 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Park Maintenance District State Gasoline Tax Budgeted Amounts Original Final Variance with Final Budget- Positive Actual (Negative) Budgeted Amounts Original Final Actual Variance with Final Budget - Positive (Negative) 609,500 609,500 633,866 24,366 - - - - - - - - 600 600 3,330 2,730 - - - - 1,395,000 1,395,000 1,291 ,056 (103,944) 609,500 609,500 633,866 24,366 1,395,600 1,395,600 1,294,386 (101,214) - - - - 17,200 17,200 11,980 5,220 314,700 314,700 290,792 23,908 912,500 912,500 792,096 120,404 627,300 627,300 513,935 113,365 7,800 7,800 2,876 4,924 - - 12,820 (12,820) 150,000 150,000 5,500 144,500 - - - - 418,400 418,400 - 418,400 942,000 942,000 817,547 124,453 1,505,900 1,505,900 812,452 693,448 (332,500) (332,500) (183,681) 148,819 (110,300) (110,300) 481,934 592,234 342,000 342,000 198,470 (143,530) - - 774,163 774,163 - - - - - - (397,687) (397,687) 342,000 342,000 198,470 (143,530) - - 376,476 376,476 9,500 9,500 14,789 5,289 (110,300) (110,300) 858,410 968,710 (14,791) (14,791) (14,791) - 897,791 897,791 897,791 - (5,291) (5,291) (2) 5,289 787,491 787,491 1,756,201 968,710 -I Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Bicycle and Pedestrian Safety Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 200 200 21 (179) - - 8,543 8,543 Total revenues 200 200 8,564 8,364 Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances :• 200 200 8,564 8,364 200 200 8,564 8,364 (8,228) (8,228) (8,228) - $ (8,028) (8,028) 336 8,364 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 1,508,000 1,508,000 1,221,503 (286,497) 1,123,500 1,123,500 871,320 (252,180) 84,600 Prop A Fund 55,574 Prop C Fund 60,000 60,000 42,547 Variance with 1,199,700 Variance with 1,103,676 96,024 Final Budget- 509,900 Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 155,800 45,622 110,178 2,550,000 2,550,000 64,000 64,000 42,284 (21,716) - - - - 7,000 7,000 496 (6,504) 47,800 47,800 13,478 (34,322) 1,437,000 1,437,000 1,178,723 (258,277) 1,075,700 1,075,700 857,842 (217,858) 1,508,000 1,508,000 1,221,503 (286,497) 1,123,500 1,123,500 871,320 (252,180) 84,600 84,600 55,574 29,026 60,000 60,000 42,547 17,453 1,199,700 1,199,700 1,103,676 96,024 509,900 509,900 485,254 24,646 54,100 54,100 57,416 (3,316) 14,600 14,600 15,138 (538) 155,800 155,800 45,622 110,178 2,550,000 2,550,000 20,374 2,529,626 1,494,200 1,494,200 1,262,288 231,912 3,134,500 3,134,500 563,313 2,571,187 13,800 13,800 (40,785) (54,585) (2,011,000) (2,011,000) 308,007 2,319,007 13,800 13,800 (40,785) (54,585) (2,011,000) (2,011,000) 308,007 2,319,007 167,235 167,235 167,235 - 2,476,119 2,476,119 2,476,119 - 181,035 181,035 126,450 (54,585) 465,119 465,119 2,784,126 2,319,007 .I Expenditures General government - - - - Public safety - - - - Public works - - - - Community development 179,600 179,600 15,957 163,643 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 179,600 179,600 15,957 163,643 Excess (deficiency) of revenues over expenditures (141,600) (141,600) 15,988 157,588 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 91 (141,600) (141,600) 15,988 157,588 1,631,174 1,631,174 1,631,174 - $ 1,489,574 1,489,574 1,647,162 157,588 Economic Development Act Revolving Loan Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties 1,800 1,800 1,530 (270) Use of money and property 17,200 17,200 4,079 (13,121) Intergovernmental - - - - Charges for services - - - - Other 19,000 19,000 26,336 7,336 Total revenues 38,000 38,000 31,945 (6,055) Expenditures General government - - - - Public safety - - - - Public works - - - - Community development 179,600 179,600 15,957 163,643 Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 179,600 179,600 15,957 163,643 Excess (deficiency) of revenues over expenditures (141,600) (141,600) 15,988 157,588 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 91 (141,600) (141,600) 15,988 157,588 1,631,174 1,631,174 1,631,174 - $ 1,489,574 1,489,574 1,647,162 157,588 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 38,100 Street Light and Landscape 39,091 Residential Development Tax 1,643,500 1,643,500 1,629,459 Variance with Variance with 34,100 - 34,100 - - - - Final Budget- Final Budget - Budgeted Amounts 1,715,700 Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 1,756,100 1,756,100 1,716,753 (39,347) - - - - 2,700 2,700 1,011 (1,689) - - - - 1,758,800 1,758,800 1,717,764 (41,036) - - - - 38,100 38,100 39,091 (991) - - - - 1,643,500 1,643,500 1,629,459 14,041 - - - - 34,100 34,100 - 34,100 - - - - - - 5,590 (5,590) - - - - 1,715,700 1,715,700 1,674,140 41,560 - - - - 43,100 43,100 43,624 524 - - - - - - - - - - (33,731) (33,731) - - - - - - (33,731) (33,731) 43,100 43,100 43,624 524 - - (33,731) (33,731) 333,964 333,964 333,964 - 33,731 33,731 33,731 - 377,064 377,064 377,588 524 33,731 33,731 - (33,731) 92 Expenditures General government 9,400 Integrated Waste Management 7,093 2,307 Public safety - Variance with - - Public works 448,500 Final Budget - 337,049 Budgeted Amounts Community development Positive Revenues Original Final Actual (Negative) Taxes - - Capital outlay - Licenses and permits - - - - Fines, forfeitures and penalties - - - 508,400 Use of money and property 27,100 27,100 3,104 (23,996) Intergovernmental 412,000 412,000 342,309 (69,691) Charges for services 7,600 7,600 6,325 (1,275) Other - - - - Total revenues 446,700 446,700 351,738 (94,962) Expenditures General government 9,400 9,400 7,093 2,307 Public safety - - - - Public works 448,500 448,500 337,049 111,451 Community development - - - - Recreation services - - - - Capital outlay 50,500 50,500 49,382 1,118 Debt service - - - - Total expenditures 508,400 508,400 393,524 114,876 Excess (deficiency) of revenues over expenditures (61,700) (61,700) (41,786) 19,914 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 93 (61,700) (61,700) (41,786) 19,914 293,002 293,002 293,002 - $ 231,302 231,302 251,216 19,914 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Summer Food Program Federal Surface Transportation Program Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) - - - - - - 845 845 180,000 180,000 216,481 36,481 1,450,000 1,450,000 1,744,762 294,762 180,000 180,000 216,481 36,481 1,450,000 1,450,000 1,745,607 295,607 205,000 205,000 228,213 (23,213) - - - - - - - - 1,450,000 1,450,000 1,240,904 209,096 205,000 205,000 228,213 (23,213) 1,450,000 1,450,000 1,240,904 209,096 (25,000) (25,000) (11,732) 13,268 - - 504,703 504,703 25,000 25,000 26,000 1,000 - - - - 25,000 25,000 26,000 1,000 - - - - - - 14,268 14,268 - - 504,703 504,703 - - - - (53,406) (53,406) (53,406) - $ - - 14,268 14,268 (53,406) (53,406) 451,297 504,703 ., Expenditures General government - - - - Public safety - - - - Public works 92,200 92,200 85,512 6,688 Community development - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 92,200 92,200 85,512 6,688 Excess (deficiency) of revenues over expenditures (29,200) (29,200) (16,194) 13,006 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 95 29,200 29,200 16,190 (13,010) 29,200 29,200 16,190 (13,010) - - (4) (4) 52 52 52 - 52 52 48 (4) Prop A Parks Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - - Use of money and property - - 13 13 Intergovernmental 63,000 63,000 69,305 6,305 Charges for services - - - - Other - - - - Total revenues 63,000 63,000 69,318 6,318 Expenditures General government - - - - Public safety - - - - Public works 92,200 92,200 85,512 6,688 Community development - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 92,200 92,200 85,512 6,688 Excess (deficiency) of revenues over expenditures (29,200) (29,200) (16,194) 13,006 Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 95 29,200 29,200 16,190 (13,010) 29,200 29,200 16,190 (13,010) - - (4) (4) 52 52 52 - 52 52 48 (4) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Assessment District State Asset Forfeiture M. Variance with Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 8,200 8,200 1,539 (6,661) 6,300 6,300 906 (5,394) 10,600 10,600 12,459 1,859 3,900 3,900 556 (3,344) 18,800 18,800 13,998 (4,802) 10,200 10,200 1,462 (8,738) - - - - 25,000 25,000 9,100 15,900 - - - - 10,000 10,000 - 10,000 35,000 35,000 9,100 25,900 - - - - 18,800 18,800 13,998 (4,802) (24,800) (24,800) (7,638) 17,162 (24,800) (24,800) (7,638) 17,162 18,800 18,800 13,998 (4,802) 309,922 309,922 309,922 - 186,294 186,294 186,294 - 328,722 328,722 323,920 (4,802) 161,494 161,494 178,656 17,162 M. Excess (deficiency) of revenues over expenditures 39,000 39,000 70 (38,930) Other financing sources (uses) Capital leases - - - - Transfers in - - - - Transfers out - - - - Net other financing sources (uses) - - - - Net change in fund balances 39,000 39,000 70 (38,930) Beginning fund balances 14,329 14,329 14,329 - Ending fund balances $ 53,329 53,329 14,399 (38,930) 97 Local Law Enforcement Block Grant Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - - Use of money and property 400 400 70 (330) Intergovernmental 68,600 68,600 - (68,600) Charges for services - - - - Other - - - - Total revenues 69,000 69,000 70 (68,930) Expenditures General government - - - - Public safety 30,000 30,000 - 30,000 Public works - - - - Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 30,000 30,000 - 30,000 Excess (deficiency) of revenues over expenditures 39,000 39,000 70 (38,930) Other financing sources (uses) Capital leases - - - - Transfers in - - - - Transfers out - - - - Net other financing sources (uses) - - - - Net change in fund balances 39,000 39,000 70 (38,930) Beginning fund balances 14,329 14,329 14,329 - Ending fund balances $ 53,329 53,329 14,399 (38,930) 97 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Economic Development Administration Grant 2,500,000 Traffic Congestion Relief 2,400,284 - - - 2,500,000 Variance with 99,716 2,400,284 Variance with Final Budget- Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 100 100 2 (98) 20,000 20,000 9,077 (10,923) - - - - 1,119,200 1,119,200 723,560 (395,640) 100 100 2 (98) 1,139,200 1,139,200 732,637 (406,563) - - - - 2,500,000 2,500,000 99,716 2,400,284 - - - 2,500,000 2,500,000 99,716 2,400,284 100 100 2 (98) (1,360,800) (1,360,800) 632,921 1,993,721 - - - - - - (774,163) (774,163) - - - - - - (774,163) (774,163) 100 100 2 (98) (1,360,800) (1,360,800) (141,242) 1,219,558 509 509 509 - 1,831,993 1,831,993 1,831,993 - 609 609 511 (98) 471,193 471,193 1,690,751 1,219,558 .- Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total revenues Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances .. Energy Conservation Variance with Final Budget - Budgeted Amounts Positive Original Final Actual (Negative) 130,100 130,100 142,449 12,349 (130,100) (130,100) (142,449) (12,349) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Grants - 2,254,220 - - - - Park Land and Public Fees 321,792 (4,818) - - - - Variance with - - 200,000 200,000 51,588 148,412 - 1,982,493 Variance with 714,042 - - - - Final Budget- - - - 15,500 14,684 816 1,980,000 2,663,178 Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) - - 380,730 380,730 - - - - - - - - 18,600 18,600 4,168 (14,432) 2,189, 800 2,970,033 3,463,196 493,163 - - - - - - 91,270 91,270 102,900 102,900 5,498 (97,402) - - 22,994 22,994 - - - - 2,189, 800 2,970,033 3,958,190 988,157 121,500 121,500 9,666 (111, 834) - - - 2,254,220 - - - - 209,800 316,974 321,792 (4,818) - - - - - - - - 200,000 200,000 51,588 148,412 - 1,982,493 1,268,451 714,042 - - - - - - - - - 15,500 14,684 816 1,980,000 2,663,178 1,941,631 721,547 - - - - 2,189,800 4,962,645 3,531,874 1,430,771 200,000 215,500 66,272 149,228 - (1,992,612) 426,316 2,418,928 (78,500) (94,000) (56,606) 37,394 - (1,992,612) 426,316 2,418,928 (78,500) (94,000) (56,606) 37,394 (11,390) (11,390) (11,390) - 859,465 859,465 859,465 - (11,390) (2,004,002) 414,926 2,418,928 780,965 765,465 802,859 37,394 100 Expenditures General government - - - - Public safety - - - Public works 98,900 98,900 161,663 (62,763) Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 98,900 98,900 161,663 (62,763) Excess (deficiency) of revenues over expenditures (30,900) (30,900) (127,864) (96,964) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 101 (30,900) (30,900) (127,864) (96,964) 251,063 251,063 251,063 - $ 220,163 220,163 123,199 (96,964) Storm Drain NPDS Variance with Final Budget - Budgeted Amounts Positive Revenues Original Final Actual (Negative) Taxes - Licenses and permits - - - - Fines, forfeitures and penalties - - - Use of money and property 9,100 9,100 1,226 (7,874) Intergovernmental - - - - Charges for services 58,900 58,900 32,573 (26,327) Other - - - - Total revenues 68,000 68,000 33,799 (34,201) Expenditures General government - - - - Public safety - - - Public works 98,900 98,900 161,663 (62,763) Community development - - - - Recreation services - - - - Capital outlay - - - - Debt service - - - - Total expenditures 98,900 98,900 161,663 (62,763) Excess (deficiency) of revenues over expenditures (30,900) (30,900) (127,864) (96,964) Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances 101 (30,900) (30,900) (127,864) (96,964) 251,063 251,063 251,063 - $ 220,163 220,163 123,199 (96,964) City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 - CalHome Grant 45,000 (45,000) General Plan Fees 52,300 16,077 36,223 Variance with Variance with 52,300 16,077 Final Budget- - - 45,000 Final Budget - Budgeted Amounts Positive Budgeted Amounts Positive Original Final Actual (Negative) Original Final Actual (Negative) 1,900 1,900 206 (1,694) 2,600 2,600 1,380 (1,220) - - - - 74,200 74,200 73,670 (530) 300 300 - (300) - - - - 2,200 2,200 206 (1,994) 76,800 76,800 75,050 (1,750) - - 45,000 (45,000) 52,300 52,300 16,077 36,223 52,300 52,300 16,077 36,223 - - 45,000 (45,000) 2,200 2,200 (44,794) (46,994) 24,500 24,500 58,973 34,473 2,200 2,200 (44,794) (46,994) 24,500 24,500 58,973 34,473 51,236 51,236 51,236 - 246,404 246,404 246,404 - 53,436 53,436 6,442 (46,994) 270,904 270,904 305,377 34,473 102 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures General government Public safety Public works Community development Recreation services Capital outlay Debt service Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses) Capital leases Transfers in Transfers out Net other financing sources (uses) Net change in fund balances Beginning fund balances Ending fund balances Measure R Budgeted Amounts Original Final Variance with Final Budget - Positive Actual (Negative) 654 654 516,146 516,146 - - 516,800 516,800 - - 516,800 516,800 - 516,800 516,800 $ - - 516,800 516,800 103 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual (Continued) Nonmajor Special Revenue Funds Year ended June 30, 2010 Housina Autho Budgeted Amounts Original Final 4,451,117 4,451,117 - 207,700 Variance with 37,375 Final Budget - 4,917,541 Positive Actual (Negative) 15,330 15,330 4,355,588 4,355,588 80,199 80,199 4,451,117 4,451,117 - 207,700 170,325 37,375 - 440,774 4,917,541 (4,476,767) - 6,000 6,522 (522) - 654,474 (4,439,914) 5,094,388 - (654,474) (643,271) 11,203 - - (19,174) (19,174) - - (19,174) (19,174) - (654,474) (662,445) 7,971 3,175,715 3,175,715 3,175,715 - 3,175,715 2,521,241 2,513,270 7,971 104 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Total revenues Expenditures Current: Community development Debt service: Principal retirement Interest and fiscal charges Total expenditures Excess (deficiency) of revenues over expenditure Other financing sources (uses) Debt Service Pension Obligation Variance with Budgeted Amounts Final Budget Positive Original Final Actual (Negative) - - 121 121 - - 1,437, 004 1,437,004 - - 1,437,125 1,437,125 - - 835,000 - - 606,576 (835,000) (606,577) - 1,441,576 (1,441,576) - - (4,451) (4,451) Transfers in - - 33,607 33,607 Transfers out - - - - Net other financing sources (uses) - - 33,607 33,607 Net change in fund balances - - 29,156 29,157 Beginning fund balances (22,799) (22,799) (22,799) - Ending fund balances $ (22,799) (22,799) 6,357 29,157 105 City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Debt Service Funds Year ended June 30, 2010 Debt Service Debt Service City Baldwin Park Financing Authority Variance with Variance with Budgeted Amounts Final Budget Budgeted Amounts Final Budget Positive Positive Original Final Actual (Negative) Original Final Actual (Negative) - - 576 576 - - 32,226 32,226 - - 22,675 22,675 - - - - - 23,251 23,251 - - 32,226 32,226 - - - - - - 2,198 (2,198) - - 271,000 (271,000) 676,400 676,400 614,000 62,400 - - 253,700 (253,700) - - 606,672 (606,672) - - 524,700 (524,700) 676,400 676,400 1,222,870 (546,470) - - (501,449) (501,449) (676,400) (676,400) (1,190,644) (514,244) - - 495,710 495,710 500,000 500,000 1,224,680 724,680 - - - - - - (34,889) (34,889) - - 495,710 495,710 500,000 500,000 1,189,791 689,791 - - (5,739) (5,739) (176,400) (176,400) (853) 175,547 80,404 80,404 80,404 - 1,477,495 1,477,495 1,477,495 - 80,404 80,404 74,665 (5,739) 1,301,095 1,301,095 1,476,642 175,547 M. City of Baldwin Park Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Capital Project Funds Year ended June 30, 2010 Revenues Taxes Licenses and permits Fines, forfeitures and penalties Use of money and property Intergovernmental Charges for services Other Expenditures Current: General government Public safety Public works Community development Recreation services Capital outlay: Public works Community development Debt service: Principal retirement Interest and fiscal charges Total expenditures - - Excess (deficiency) of revenues over expenditures 20,000 20,000 Other financing sources (uses) (20,000) Transfers in Capital Project 500,000 679,828 Building Reserve Transfers out (500,000) (500,000) Variance with Budgeted Amounts Final Budget - - Positive Original Final Actual (Negative) 20,000 - (20,000) 20,000 20,000 - (20,000) Total revenues 20,000 20,000 - (20,000) Total expenditures - - Excess (deficiency) of revenues over expenditures 20,000 20,000 Other financing sources (uses) (20,000) Transfers in 500,000 500,000 679,828 179,828 Transfers out (500,000) (500,000) (679,828) (179,828) Net other financing sources (uses) - - - Net change in fund balances 20,000 20,000 - (20,000) Beginning fund balances 2,587,396 2,587,396 2,587,396 - Ending fund balances $ 2,607,396 2,607,396 2,587,396 (20,000) 107 City of Baldwin Park Description of Enterprise Fund June 30, 2010 The Enterprise Fund is used to account for a 12 -unit complex, which is owned by the City's Housing Authority and occupied by elderly low- income tenants. The fund accounts for monthly rents collected and for expenditures related to the maintenance and operation of these housing units. This fund is reported as a governmental activity in the government -wide financial statements. 108 ASSETS Current assets Cash and investments Other receivables Due from other funds Total current assets Noncurrent assets Capital assets Building Less accumulated depreciation Net capital assets Total noncurrent assets LIABILITIES Current liabilities Accounts payable Due to other funds Tenant security deposits NET ASSETS Invested in capital assets Unrestricted 109 City of Baldwin Park Statement of Net Assets Enterprise Fund June 30, 2010 $ 73,796 1,510 397 75,703 855,831 (340,769) 515,062 515,062 Total assets 590,765 1,071 458 1,801 Total liabilities 3,330 515,062 72,373 Total net assets $ 587,435 City of Baldwin Park Statement of Revenues, Expenses and Changes in Fund Net Assets Enterprise Fund Year ended June 30, 2010 Operating revenues Charges for services Other Operating expenses Administrative Depreciation Utilities Maintenance Other Total operating revenues Total operating expenses Income (loss) before transfers Transfers: Transfers in Transfers out Net transfers Change in net assets Net assets - beginning Net assets - ending 110 31,847 31,847 13,630 11,983 6,200 10,379 5,099 47,291 (15,446) 126,169 126,169 110,725 476,710 $ 587,435 Cash flows from operating activities: Receipts from tenants Payments to suppliers Payments to employees Net cash used in operating activities Cash flows from capital and related financing activities Payments for property and equipment Net cash used in capital and related financing activities Cash flows from non - capital financing activities: Transfers Interfund advances Net cash provided by non - capital financing activities Net decrease in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating loss to net cash used in operating activities: Operating loss Adjustments to reconcile operating loss to net cash used in operating activities: Depreciation Decrease in other receivable Decrease in accounts payable Net cash used in operating activities 111 City of Baldwin Park Statement of Cash Flows Enterprise Fund Year ended June 30, 2010 $ 32,074 (33,302) (13,630) (14,858) 126,171 126,171 126,169 61 126,230 (14,799) 88,595 $ 73,796 $ (15,444) 11,983 77 (11,474) $ (14,858) City of Baldwin Park Description of Internal Service Funds June 30, 2010 Internal Service Funds are used to account for services provided to City departments and agencies on a user charge basis. Fleet Service Fund To account for the acquisition, operation and maintenance of all City - owned or leased motorized vehicles. Information Services Fund This fund provides printing, copying, mail, central stores and data processing services to the various departments and programs. Internal Insurance Fund To account for the City's risk management program and various insurance - related costs. Its activities relate principally to general liability, workers' compensation, long -term disability, property damage and unemployment insurance. 112 ASSETS Current assets Pooled cash and investments Accounts receivable Interest receivable Advances to other funds Prepaid expenses Due from other funds Total current assets Noncurrent assets Capital assets Equipment Less accumulated depreciation Net capital assets Total noncurrent assets Totalassets LIABILITIES Current liabilities Accounts payable Current portion of capital lease obligations Current portion of insurance liabilities Total current liabilities Noncurrent liabilities Capital lease obligations Workers' compensation liability General insurance liability Unemployment insurance liability Disability insurance liability Total noncurrent liabilities Total liabilities City of Baldwin Park Combining Statement of Net Assets Internal Service Funds June 30, 2010 Fleet Information Internal Services Services Insurance Total $ 197,396 172,130 2,568,698 2,938,224 - - 20,529 20,529 327 302 4,325 4,955 567 83 1,026,962 1,027,612 - 18,099 - 18,099 - - 1,372,589 1,372,589 198,290 190,614 4,993,103 5,382,008 4,519,354 2,545,766 - 7,065,120 (3,699,637) (2,293,668) - (5,993,305) 819,717 252,098 - 1,071,815 819,717 252,098 - 1,071,815 1,018,007 442,712 4,993,103 6,453,823 108,245 109,340 18,788 236,373 170,740 84,200 - 254,940 278,985 193,540 18,788 491,313 209,411 37,724 - 247,135 - - 5,331,400 5,331,400 - - 771,968 771,968 - - 20,000 20,000 - - 75,000 75,000 209,411 37,724 6,198,368 6,445,503 488,396 231,264 6,217,156 6,936,816 NET ASSETS Invested in capital assets, net of related debt 439,566 130,174 - 569,740 Unrestricted 90,045 81,274 (1,224,053) (1,052,733) Total net assets $ 529,611 211,448 (1,224,053) (482,993) 113 City of Baldwin Park Combining Statement of Revenues, Expenses and Changes in Fund Net Assets Internal Service Funds Year ended June 30, 2010 Fleet Information Internal Services Services Insurance Total Operating revenues Charges for services $ 998,300 796,700 2,097,534 3,892,534 Other 1,794 - 5,913 7,707 Total operating revenue 1,000,094 796,700 2,103,447 3,900,241 Operating expenses Maintenance and operations 452,185 162,652 5,913 620,750 Internal service charges 73,500 41,500 12,700 127,700 Provision for insurance claims - - 1,750,269 1,750,269 Depreciation 405,754 43,084 - 448,838 Lease expense and equipment purchase - 128,507 - 128,507 Interest expense 18,085 7,808 - 25,893 Personal services 185,927 308,831 138,655 633,413 Contractual services 135,263 170,226 14,900 320,389 Total operating expenses 1,270,714 862,608 1,922,437 4,055,759 Operating income (loss) (270,620) (65,908) 181,010 (155,519) Nonoperating income Interest 1,300 1,332 18,297 20,929 Total nonoperating income 1,300 1,332 18,297 20,929 Loss before transfers (269,320) (64,576) 199,307 (134,589) Transfers Transfers out - - (247,202) (247,202) Net transfers - - (247,202) (247,202) Change in net assets (269,320) (64,577) (47,895) (381,791) Net assets - beginning 798,931 276,025 (1,176,158) (101,202) Net assets - ending $ 529,611 211,448 (1,224,053) (482,993) 114 City of Baldwin Park Combining Statement of Cash Flows Internal Service Funds Year ended June 30, 2010 Fleet Information Internal Services Services Insurance Total Cash flows from operating activities Receipts from customers and users $ 1,000,094 796,700 2,089,278 3,886,072 Payments to suppliers (646,475) (609,081) (128,037) (1,383,592) Payments to employees (134,303) (219,083) (69,508) (422,894) Payments for insurance - - (1,522,349) (1,522,349) Net cash provided by (used in) operating activities 219,316 (31,464) 369,384 557,237 Increase (decrease) in accounts payable 84,182 9,460 (25,377) Cash flows from capital and related financing activities Increase in prepaid expenses - (18,099) - Purchases of equipment (159,975) - - (159,975) Additions (reductions) in capital lease obligations (51,189) (76,850) - (128,039) Net cash used in capital and related financing activities (211,164) (76,850) - (288,014) Cash flows from non - capital financing activities Transfers Interfund advances Net cash provided by (used in) non - capital financing activities Cash flows from investing activities Interest received Net increase (decrease) in cash and cash equivalents Beginning cash and cash equivalents Ending cash and cash equivalents Reconciliation of operating income (loss) to net cash provided by(used in) operating activities: - - (247,203) - - 449,826 (247,203) 449,826 - - 202,623 202,623 973 1,768 24,960 27,700 9,125 (106,546) 596,967 499,546 188,271 278,676 1,971,731 2,438,678 $ 197,396 172,130 2,568,698 2,938,224 Operating income (loss) $ (270,620) (65,909) 181,010 (155,518) Adjustments to reconcile operating income (loss) to net cash provided by (used in) operating activities: Depreciation 405,754 43,084 - 448,838 (Increase) decrease in accounts receivable - - (14,169) (14,169) Increase (decrease) in accounts payable 84,182 9,460 (25,377) 68,265 Increase in prepaid expenses - (18,099) - (18,099) Increase in insurance liabilities - - 227,920 227,920 Net cash provided by (used in) operating activities $ 219,316 (31,464) 369,384 557,237 115 City of Baldwin Park Description of Agency Funds Agency funds are used to account for assets held by the City, as an agent for individuals, private organizations and other governments. 116 City of Baldwin Park Statement of Changes in Assets and Liabilities - Agency Funds Year ended June 30, 2010 117 July 1, 2009 Additions Deletions June 30, 2010 ASSETS Pooled cash investments $ 440,338 $ 636,787 $ 577,483 $ 499,642 Interest receivable 1,513 559 1,513 559 Total $ 441,851 $ 637,346 $ 578,996 $ 500,201 LIABILITIES Accounts payable $ 4,294 $ 455,928 $ 426,508 $ 33,714 Deposit accounts: Canine donation 488 1,400 200 1,688 Crime prevention 11,052 3,104 6,481 7,675 Explorer 2,000 - - 2,000 Leagues, etc. 24,162 100,490 104,988 19,664 Other 7,964 2,617 - 10,581 Seized money 71,965 111,943 183,025 883 Miscellaneous trust 54,394 125,287 140,546 39,135 Court cost fees 32 - - 32 Contingecy deposits 17,910 - - 17,910 Engineering trust 68,282 111,585 17,160 162,707 Police donations 50 - - 50 Bicycle Rodeo 472 - - 472 Donations 9,329 218,172 198,590 28,911 Inmate welfund 4,206 7,724 6,192 5,738 Offsite improvement bond 42,385 - - 42,385 Police foundation 13,555 1,200 1,687 13,068 Pride program 37,740 15,000 - 52,740 Police training 52,366 51,163 62,109 41,420 Family center and tutoring program 9,181 9,624 9,574 9,231 Street signs 4,876 - - 4,876 NPDES Refundable Deposit 5,148 485 312 5,321 Total $ 441,851 $ 1,215,722 1,157,372 $ 500,201 117 Report of Independent Auditors on Compliance and on Internal Control over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards The Honorable City Council of the City of Baldwin Park, California We have audited the basic financial statements of the City of Baldwin Park, California (the City), as of and for the year ended June 30, 2010, and have issued our report thereon dated December 20, 2010. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City's basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statements amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reoortina In planning and performing our audit, we considered the City's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies in internal control, that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented or detected and corrected on a timely basis. 118 (This page intentionally left blank.) 119 Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. This report is intended solely for the information of the members of the City Council, management, federal awarding agencies and pass- through entities, and is not intended to be and should not be used by anyone other than these specified parties. LL e Los Angeles, California December 20, 2010 120 (This page intentionally left blank.) 121 City of Baldwin Park Statistical Section This part of the City of Baldwin Park's Comprehensive Annual Report provides information to better understand the City's overall financial condition. This has not been audited by an independent auditor. Financial Trends Information contain information to assist the reader understand how the City's financial performance has changed overtime. Revenue Capacity Information contain information to help the reader assess the City's ability to generate its own revenue. Debt Capacity Information contain information to assess the affordability of the City's current levels of outstanding debt and its ability to issue additional debt. Demographic and Economic Information assist the user in understanding the environment within which the City's financial activities takes place. Operating Information provides service and infrastructure data to help the reader understand how the City's financial statement information relates to services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive reports for the relevant year. The City implemented the GASB 34 in 2003 fiscal year. Schedules presenting government -wide financial statements include information beginning in that year. 122 (This page intentionally left blank.) 123 City of Baldwin Park Net Assets by Component Last Eight Fiscal Years The City of Baldwin Park implemented GASB 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. 124 Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 Governmental actim ies: Investment in capital assets, net of related debt $ 103,008,110 $ 103,175,452 $ 97,381,012 $ 93,489,100 $ 95,491,522 $ 90,066,717 $ 85,560,526 $ 82,368,940 Restricted 7,002,415 6,461,472 6,158,056 5,507,823 6,095,674 6,133,731 6,720,929 9,097,505 Unrestricted 12,313,419 4,607,012 1,668,497 7,118,625 5,845,130 11,691,083 13,442,933 11,989,137 Total governmental activities net assets $ 122,323,944 $ 114,243,936 $ 105,207,565 $ 106,115,548 $ 107,432,326 $ 107,891,531 $ 105,724,388 $ 103,455,582 change from prior year N/A -6.6% -7.9% 0.9% 1.2% 0.4% -2.0% -2.1% The City of Baldwin Park implemented GASB 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. 124 City of Baldwin Park Change in Net Assets Last Eight Fiscal Years The City of Baldwin Park implemented GASS 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. 125 Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 Expenses: Governmental activities: General government $ 3,434,298 $ 4,010,603 $ 4,526,306 $ 4,132,120 $ 3,346,930 $ 3,431,918 $ 2,698,418 $ 3,142,685 Public safety 10,946,225 11,747,014 14,277,853 14,934,099 15,333,496 17,695,323 18,917,403 18,810,685 Public works 13,026,398 15,112,436 18,778,723 15,699,303 14,785,160 14,278,888 13,730,184 13,549,660 Community development 8,890,421 10,178,582 9,789,023 9,145,085 10,367,871 12,586,141 11,931,976 14,060,899 Recreation se"ces 1,796,381 1,979,193 2,229,254 2,249,912 2,429,110 3,258,992 4,666,863 4,383,579 Decline in value of property held for resale 6,308,905 Pass through Expenditures 746,108 Interest and fiscal charges 3,592,259 3,058,165 5,161,613 2,601,948 3,319,921 3,910,677 3,658,849 3,424,605 Total governmental activities expenses 47,994,887 46,832,101 54,762,772 48,762,467 49,582,488 55,161,939 55,603,693 57,372,113 Program revenues: Governmental activities: Charges for services General government 2,017,156 2,520,410 3,003,433 3,110,259 4,651,630 5,619,213 4,769,966 229,700 Public safety 809,255 1,161,286 971,414 755,023 11,732 5,175 27,622 1,987,795 Public works 299,298 308,306 43,803 36,764 67,512 222,191 Community development 49,727 1,947 1,119 1,655 34,837 82,892 97,944 1,256,198 Recreation services 569,345 Operating grants and contributions General government 20,033 3,462,803 202,024 166,715 129,495 309,644 Public safety 2,584,955 2,878,365 2,953,966 5,326,312 4,752,495 1,325,679 1,118,516 2,422,392 Public works 1,826,369 1,818,597 1,762,392 1,051,285 2,255,316 1,835,967 1,768,134 3,400,330 Community development 7,934,384 7,998,365 8,489,222 9,642,460 9,471,128 8,826,627 9,120,098 8,132,297 Recreation se"ces 248,129 198,744 182,795 195,939 125,226 216,360 551,636 216,980 Capital grants and contributions Public safety 2,833,548 1,067,866 681,260 360,437 76,300 2,857,802 Public works 852,075 74,330 84,076 1,103,038 9,175 3,693,606 5,007,296 Community development 461,308 17,808 Total governmental actiuties revenues 19,916,204 17,757,751 21,592,480 22,056,737 21,598,357 21,771,778 20,688,874 23,444,524 Net revenues (expenses): Governmental activities: (28,078,683) (29,074,350) (33,170,292) (26,705,730) (27,984,131) (33,390,161) (34,914,819) (33,927,589) General revenues and other changes in net assets: Taxes 15,023,648 16,291,814 17,464,924 23,929,880 23,929,880 Property Taxes 6,962,114 7,470,769 7,612,349 7,479,696 8,400,034 12,510,908 13,372,060 11,944,651 Motor Vehicle in lieu 4,875,329 3,130,076 5,812,422 5,845,528 6,115,126 6,603,499 6,900,045 6,244,987 Sales Tax 4,343,135 4,607,700 5,842,303 5,706,901 6,568,814 6,456,581 5,625,840 5,251,513 Franchise Tax 1,077,977 821,946 1,223,237 1,415,181 1,556,904 1,626,176 1,997,823 2,312,090 Utility Users Tax 2,260,688 2,410,518 2,269,238 2,273,711 2,545,312 2,591,143 2,459,483 2,407,299 Other Taxes 379,735 980,881 517,797 1,208,863 1,444,509 1,131,261 1,129,061 1,145,692 Use of money and property 31,320 236,594 Interest 869,759 352,223 566,235 768,579 2,355,107 2,177,082 1,190,007 388,977 Transfers - Other - 983,634 290,340 888,560 315,103 752,715 73,358 1,963,573 Total general revenues and transfers 20,800,057 20,994,341 24,133,921 25,587,018 29,300,909 33,849,365 32,747,677 31,658,782 Changes in net assets $ (7,278,626) $ (8,080,009) $ (9,036,371) $ (1,118,711) $ 1,316,778 $ 459,204 $ (2,167,142) $ (2,268,807) The City of Baldwin Park implemented GASS 34 for the fiscal year ended June 30, 2003. Information prior to the implementation of GASB 34 is not available. 125 City of Baldwin Park Fund Balances of Governmental Funds Last Eight Fiscal Years The City of Baldwin Park has elected to show only five years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. (2) The City implemented GASB 34, the new reporting standard in fiscal year 2003. (3) Reserved fund balance at June 30, 2004 includes unexpended bond proceeds from 2003 Sales Tax & Tax allocation Refunding Bonds. (4) Reserved fund balance at June 30, 2005 includes unexpended bond proceeds from 2004 Lease Revenue Refunding Bonds. 126 Fiscal Year 2003 (2) 2004 2005 2006 2007 2008 2009 2010 General fund: Reserved $ 8,870,587 $ 9,408,848 $ 10,263,447 $ 10,922,656 $ 11,933,339 $ 12,755,776 $ 13,268,093 $ 13,705,002 Unreserved 3,267,129 2,353,328 3,812,188 1,953,646 3,060,821 4,829,573 5,187,803 5,213,836 Total general fund 12,137,716 11,762,176 14,075,635 12,876,302 14,994,160 17,585,349 18,455,896 18,918,838 All other governmental fund: Reserved 29,391,653 7,771,116 (3) 9,579,762 (4) 8,632,944 6,807,808 6,845,864 13,250,641 9,944,381 Unreserved, reported in Special revenue funds 367,879 5,460,034 3,380,229 8,594,017 13,206,630 17,596,872 14,572,267 17,187,651 Capital projects funds (17,085,858) (7,602,948) (7,580,988) (10,518,294) (13,936,874) (15,295,561) (16,450,152) (17,125,366) Debt service funds (387,653) 221,614 37,078 597,281 492,599 58,700 (588,740) 2,465,756 Total all other governmental funds (17,105,632) (1,921,300) (4,163,681) (1,326,996) (237,645) 2,360,011 (2,466,625) 2,528,041 Total Governmental Funds $ 24,423,737 $ 17,611,992 $ 19,491,716 $ 20,182,250 $ 21,564,323 $ 26,791,224 $ 29,239,912 $ 31,391,260 The City of Baldwin Park has elected to show only five years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. (2) The City implemented GASB 34, the new reporting standard in fiscal year 2003. (3) Reserved fund balance at June 30, 2004 includes unexpended bond proceeds from 2003 Sales Tax & Tax allocation Refunding Bonds. (4) Reserved fund balance at June 30, 2005 includes unexpended bond proceeds from 2004 Lease Revenue Refunding Bonds. 126 Revenues: Taxes Licenses and permits Fines and forfeitures Use of money and property Intergovernmental Charges for services Others Total revenues Expenditures Current: General government Public safety Public works Community development Recreation services Nondepartmental Capital outlay: Public works Community development Debt service: Principal retirement Interest and fiscal charges Costs of issuance and other costs Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Loan Proceeds Transfers in Transfers out Issuance of bonds Capital leases Payment to refunded bond escrow agent Interest on advance from other funds Decline in value of property held for resale Total other financing sources (uses) Net change in fund balance Debt service as a percentage of noncapital expenditures City of Baldwin Park Changes in Fund Balances of Governmental Funds Last Eight Fiscal Years 2,309,986 2,628,791 10,506,730 11,474,211 7,826,022 11,366,634 6,982,338 8,586,039 1,766,866 2,030,328 898,465 1,090,085 8,167, 663 1,676,923 2,552,786 746,108 2,989,559 13, 636, 584 13,121, 793 9,609,754 2,020,268 1,126, 223 1,353,705 4,731,895 15, 332, 536 8,479,676 10, 064,124 2,198,121 3,845,993 1,123,087 4,275,924 4,001,214 3,031,641 2,882,320 27, 712, 375 16, 434, 302 17,164, 777 17, 006,136 8,393,001 7,395,782 6,204,823 5,462,651 7,949,696 12, 846, 577 12, 366, 593 14, 252, 879 2,375,511 3,057,408 4,336,564 4,078,50C 4,467,646 289,718 663,045 3,673,89E 3,142,638 932,383 584,672 1,321,461 1,308,745 1,807,496 2,079,496 1,691,194 2,192,000 5,638,000 2,870,000 3,227,829 2,833,798 2,617,225 3,149, 014 3,786,350 3,899,259 3,615,036 3,148, 521 360,730 529,670 620,329 45, 920, 876 44, 271, 332 48, 902, 936 51, 003, 942 63, 794, 335 51, 048, 643 53, 605,150 53, 374, 902 (3,970,014) (3,780,482) (2,310,024) (203,256) (11,298,736) 5,609,415 3,149 1,891,799 158,922 10, 559, 801 10, 265, 751 16, 093, 530 8,902,425 7,740,903 4,884,001 3,178, 433 4,605,577 (10,593,166) (10,266,751) (16,130,727) (9,643,422) (7,870,091) (5,266,514) (3,775,309) (4,484,544) 4,500,884 6,329,200 10, 840, 000 12, 810, 000 3,022,000 40,650 6,944 341,290 (9,400,125) (6,620,000) (945, 887) (6,308,905) (2,787,273) (3,031,275) 4,189,747 (399,707) 12,680,812 (382,513) 2,425,124 279,955 $ (6,757,287) $ (6,811,757) $ 1,879,723 $ (602,963) $ 1,382,076 $ 5,226,902 $ 2,428,273 $ 2,171,754 0 0 0 0 0 0 0 0 The Oty of Baldwin Park has elected to show only five years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. 127 Fiscal Year 2003 2004 2005 2006 2007 2008 2009 2010 $ 15, 399, 647 $ 16, 097, 504 $ 17, 634, 869 $ 18, 840, 064 $ 21, 023, 819 $ 24, 574, 607 $ 31, 794, 891 $ 29,176, 659 598,691 875,871 737,696 774,671 696,300 519,888 564,596 625,889 808,469 821,347 704,472 754,084 1,818,409 1,623,154 2,039,461 3,379,541 1,046,916 978,227 830,195 1,199,295 1,445,053 1,387,184 723,158 449,266 21,095,301 18,675,088 21,722,936 22,490,048 22,832,101 21,568,213 14,885,994 17,611,402 1,071,774 1,247,760 1,606,275 1,963,498 1,751,362 2,732,913 1,546,595 1,830,657 1,930,064 1,795,053 3,356,469 4,779,026 2,928,555 4,252,099 2,053,604 2,193, 287 41, 950, 862 40, 490, 850 46, 592, 912 50, 800, 686 52, 495, 599 56, 658, 058 53, 608, 299 55, 266, 701 2,309,986 2,628,791 10,506,730 11,474,211 7,826,022 11,366,634 6,982,338 8,586,039 1,766,866 2,030,328 898,465 1,090,085 8,167, 663 1,676,923 2,552,786 746,108 2,989,559 13, 636, 584 13,121, 793 9,609,754 2,020,268 1,126, 223 1,353,705 4,731,895 15, 332, 536 8,479,676 10, 064,124 2,198,121 3,845,993 1,123,087 4,275,924 4,001,214 3,031,641 2,882,320 27, 712, 375 16, 434, 302 17,164, 777 17, 006,136 8,393,001 7,395,782 6,204,823 5,462,651 7,949,696 12, 846, 577 12, 366, 593 14, 252, 879 2,375,511 3,057,408 4,336,564 4,078,50C 4,467,646 289,718 663,045 3,673,89E 3,142,638 932,383 584,672 1,321,461 1,308,745 1,807,496 2,079,496 1,691,194 2,192,000 5,638,000 2,870,000 3,227,829 2,833,798 2,617,225 3,149, 014 3,786,350 3,899,259 3,615,036 3,148, 521 360,730 529,670 620,329 45, 920, 876 44, 271, 332 48, 902, 936 51, 003, 942 63, 794, 335 51, 048, 643 53, 605,150 53, 374, 902 (3,970,014) (3,780,482) (2,310,024) (203,256) (11,298,736) 5,609,415 3,149 1,891,799 158,922 10, 559, 801 10, 265, 751 16, 093, 530 8,902,425 7,740,903 4,884,001 3,178, 433 4,605,577 (10,593,166) (10,266,751) (16,130,727) (9,643,422) (7,870,091) (5,266,514) (3,775,309) (4,484,544) 4,500,884 6,329,200 10, 840, 000 12, 810, 000 3,022,000 40,650 6,944 341,290 (9,400,125) (6,620,000) (945, 887) (6,308,905) (2,787,273) (3,031,275) 4,189,747 (399,707) 12,680,812 (382,513) 2,425,124 279,955 $ (6,757,287) $ (6,811,757) $ 1,879,723 $ (602,963) $ 1,382,076 $ 5,226,902 $ 2,428,273 $ 2,171,754 0 0 0 0 0 0 0 0 The Oty of Baldwin Park has elected to show only five years of data for this schedule. (1) This schedule reports using the modified accrual basis of accounting. 127 City of Baldwin Park Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years Note (1): Beginning in fiscal year 1982, the valuation provided are equal to the full cash value of the property assessed. In the preceding years, the assessed valuations reflected only 25% on the full cash value. This change reflects ratification of Article AIIA of the California Constitution (Proposition 13). Source: Los Angeles County Assessors Office. HdL, Coren & Cone 128 City Redevelopment Agency Fiscal Taxable Taxable Direct year Less Assessed Less Assessed Tax ended Secured Unsecured Exemptions Value Secured Unsecured Exemptions Value Rate 2001 $ 1,541,680,559 $ 36,748,432 $ 13,300,911 $ 1,565,128,080 $ 685,904,020 $ 68,301,809 $ 225,768,305 $ 528,437,524 0.299% 2002 1,623,535,100 43,164,541 7,616,839 1,659,082,802 714,350,835 97,583,041 247,051,869 564,882,007 0.297% 2003 1,729,661,169 39,303,359 13,651,027 1,755,313,501 741,532,679 82,524,795 239,367,154 584,690,320 0.296% 2004 1,861,083,255 44,116,130 12,913,006 1,892,286,379 749,813,199 84,962,820 222,098,703 612,677,316 0.293% 2005 2,025,549,395 43,009,563 22,493,461 2,046,065,497 774,080,293 103,565,661 229,395,358 648,250,596 0.293% 2006 2,263,864,180 44,390,284 21,355,005 2,286,899,459 857,619,427 100,497,552 237,073,474 721,043,505 0.297% 2007 2,546,998,136 52,327,909 26,597,044 2,572,729,001 925,514,386 110,432,488 241,756,847 794,190,027 0.297% 2008 2,749,952,334 55,546,639 33,844,082 2,771,654,891 1,062,689,327 116,148,602 266,636,424 912,201,505 0.297% 2009 2,981,835,548 61,073,837 34,382,263 3,008,527,122 1,042,609,407 127,963,961 267,364,266 903,209,102 0.297% 2010 $ 3,800,274,206 $ 196,070,446 $ 302,325,645 $ 3,694,019,007 $ 1,052,169,814 $ 133,526,046 $ 267,781,524 $ 917,914,336 0.297% Note (1): Beginning in fiscal year 1982, the valuation provided are equal to the full cash value of the property assessed. In the preceding years, the assessed valuations reflected only 25% on the full cash value. This change reflects ratification of Article AIIA of the California Constitution (Proposition 13). Source: Los Angeles County Assessors Office. HdL, Coren & Cone 128 Source: Los Angeles County Assessor's Office. 129 2001 2002 2003 2004 2005 City Balance $ 1,565,128,080 $ 1,659,082,802 $ 1,755,313,501 $ 1,892,286,379 $ 2,046,065,497 Puente - Merced 29,481,066 31,477,577 32,548,202 33,523,384 30,360,600 San Gabriel River 141,267,179 178,625,849 159,312,368 168,277,026 184,956,789 West Ramona Blvd 22,154,842 22,613,836 23,027,839 25,415,939 27,631,781 Central Business District 73,488,238 78,918,699 85,100,350 98,287,728 103,558,425 Delta 22, 911, 045 24, 909, 698 26, 539, 683 26, 981,132 28,173, 917 Sierra Vista 223,535,662 229,986,875 247,075,556 260,192,107 273,569,084 Net assessed valuation $ 2,077,966,112 $ 2,225,615,336 $ 2,328,917,499 $ 2,504,963,695 $ 2,694,316,093 Source: Los Angeles County Assessor's Office. 129 City of Baldwin Park Assessed Valuation by Tax District Last Ten Fiscal Years 2006 2007 2008 2009 2010 $ 2, 286, 899, 459 $ 2, 572, 729, 001 $ 2, 839, 353,155 $ 3, 008, 527,122 $ 3, 694, 019, 007 33, 966, 864 37, 944, 823 38,114, 314 38, 372, 334 39, 875,145 185, 090, 403 210, 499, 042 223, 584, 610 240, 263,192 253, 628, 573 30, 206, 884 33, 947, 794 37, 749, 969 39, 485, 273 35, 584, 527 111, 778,180 122, 697,128 136, 574, 743 144, 458, 926 138, 475, 546 29, 464, 923 32, 503, 459 33, 745, 358 34,109, 467 34, 696, 594 330, 536, 251 356, 597, 781 374, 734, 247 406, 519, 910 415, 653, 951 $ 3,007,942,964 $ 3,683,856,396 $ 3,911,736,224 $ 4,611,933,343 3,366,919,028 $ 130 City of Baldwin Park Direct and Overlapping Property Tax Rates (Rate per $100 of assessed value) Last Ten Fiscal Years Agency 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 BASIC LEVY 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 1.00000 Baldwin Park Unified 0.04075 0.03996 0.00389 0.08126 0.11005 0.09961 0.08877 0.1326 0.15384 0.16101 Bassett United School Dustrict 0.00000 0.00000 0.00000 0.00000 0.00000 0.09051 0.08210 0.10806 0.08990 0.10877 County Detention Facilities 1987 Debt 0.00131 0.00113 0.00103 0.00099 0.00092 0.00080 0.00066 0.00000 0.00000 0.00000 El Monte City School District 0.04196 0.05196 0.06592 0.05072 0.07247 0.08057 0.06402 0.08068 0.09045 0.11907 EL Monte Union High School 0.00000 0.00000 0.00000 0.03573 0.03928 0.05425 0.05847 0.02820 0.05160 0.09654 LA County Flood Control 0.00155 0.00107 0.00088 0.00046 0.00025 0.00005 0.00005 0.00000 0.00000 0.00000 Metropolitan Water District 0.00880 0.00770 0.00670 0.00610 0.00580 0.00520 0.00470 0.00450 0.00430 0.00430 Mt. San Antonio College 0.00000 0.00000 0.01946 0.01525 0.01473 0.02122 0.02530 0.01750 0.02333 0.02571 Rio Hondo Community College Dist 0.00000 0.00000 0.00000 0.00000 0.02170 0.01802 0.01469 0.01369 0.02320 0.02714 West Covina Unified 0.02728 0.05240 0.07985 0.05084 0.08223 0.06148 0.06511 0.05143 0.06041 0.05258 Total Direct & Overlapping Tax Rates 1.12165 1.15422 1.17773 1.24135 1.34743 1.43171 1.40387 1.43666 1.49703 1.59512 City Share of 1% Levy Per Prop 13 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 0.12058 Redevolpment Rate 1.01670 1.00990 1.00861 1.00755 1.00697 1.00604 1.00541 1.00450 1.00430 1.00430 Total Direct Rate 0.27609 0.27484 0.27381 0.27104 0.27050 0.27481 0.27694 0.27360 0.26810 0.28157 131 City of Baldwin Park Ten Principal Property Taxpayers Current Year and Nine Years Ago 132 2010 2001 Assessed Percentage Assessed Percentage value total value total In N out Burger Inc. $ 32,681,525 0.88 % $ 18,082,014 0.87 % Wal Mart Real Estate Business Trust 30,713,930 0.83 % Sierra center Investments LLC 23,100,000 0.63 % Kaiser Foundation Hospitals 21,081,380 0.57 % 26,138,857 1.26 % Home Depot USA 19,290,220 0.52 % 14,790,000 0.71 % J & J Warehouse Company LLC 16,930,606 0.46 % Baldwin Park Commerce Center 16,410,114 0.44 % Target Corporation 13,953,652 0.38 % 10,860,884 0.52 % Otting Properties 12,966,010 0.35 % 12,079,468 0.58 % OFT Family inc 10,941,883 0.30 % 0.00 % Pacific Gulf Properties 25,631,530 1.23 % Principal Mutual Life Insurance Company 0.00 % SNS Cloverleaf Company 14,785,375 0.71 % Baldwin Hospitality LLC 13,273,585 0.64 % Baldwin Park Main Associates 10,408,455 0.50 % SDC Partners Limited 14,170,557 0.68 % Total taxable assessed value often largest taxpayers 198,069,320 5.36 % 160,220,725 7.70 % Total taxable assessed value of other taxpayers 3,495,949,687 94.64 1,917,270,793 92.29 Total taxable assessed value of all taxpayers $ 3,694,019,007 100.00 % $ 2,077,491,518 99.99 % The amounts shown above include assessed value data for both the City and the Community Development Commission of Baldwin Park. Source: HdL Coren & Cone Hinderliter. del-lamas & Associates 132 City of Baldwin Park Property Tax Levies and Collections Last Ten Fiscal Years Note (1): The figures provided for property tax levies and collections are for the City of Baldwin Park only, and do not include tax increments levied and collected on behalf of the Baldwin Park Redevelopment Agency. Note (2): Article XIIIA of the California Constitution limits the amount of any ad valorem tax on real property to 1% of the full cash value, except that additional taxes may be levied to pay debt service on general obligation bonds and certain other indebtedness approved by the voters. This tax is collected by the County Tax Collector and is distributed according to a formula established by the State Legislature. Note (3) The City of Baldwin Park combined the Property Taxes accounts into one. Source: County of Los Angeles, Office of the Auditor /Controller. 133 Collections within the Collections in Delinquent Tax Fiscal Secured Unsecured Taxes Levied Fiscal Year of Levy Subsequent Years Collections Total Collections to Date year tax tax for the tax year Amount Percent of Levy Amount Amount Amount Percent of Levy 2001 $ 3,382,713 $ 81,770 $ 3,464,483 $ 3,486,572 101% $ 82,874 $ 23,040 $ 3,592,486 104% 2002 3,570,774 99,179 3,669,953 3,813,661 104% 125,171 37,380 3,976,212 108% 2003 3,667,739 29,280 3,697,019 3,901,365 106% 102,856 28,365 4,032,586 109% 2004 3,870,991 49,271 3,920,262 4,127,233 105% 123,601 37,455 4,288,289 109% 2005 4,079,647 44,155 4,123,802 4,451,357 108% 237,685 23,697 4,712,739 114% 2006 4,430,387 24,964 4,455,351 4,930,376 111% 208,527 31,781 5,170,684 116% 2007 4,839,635 35,639 4,875,274 5,409,350 111% 333,929 31,142 5,774,421 118% 2008 5,223,366 66,559 5,289,925 5,343,719 101% (3) (3) 5,343,719 101% 2009 3,948,959 79,045 4,028,004 5,906,716 147% (3) (3) 5,906,716 147% 2010 4,321,922 57,803 4,379,725 5,193,394 119% (3) (3) 5,193,394 119% Note (1): The figures provided for property tax levies and collections are for the City of Baldwin Park only, and do not include tax increments levied and collected on behalf of the Baldwin Park Redevelopment Agency. Note (2): Article XIIIA of the California Constitution limits the amount of any ad valorem tax on real property to 1% of the full cash value, except that additional taxes may be levied to pay debt service on general obligation bonds and certain other indebtedness approved by the voters. This tax is collected by the County Tax Collector and is distributed according to a formula established by the State Legislature. Note (3) The City of Baldwin Park combined the Property Taxes accounts into one. Source: County of Los Angeles, Office of the Auditor /Controller. 133 City of Baldwin Park Ratio of Outstanding Debt by Type Last Ten Fiscal Years Note (1): Population figures were obtained from the State of California Department of Finance. Note (2): The figures presented include both bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in note 1 to the Basic Financial Statements. 134 (2) Less Fiscal Total Gross debt Net year (1) assessed bonded service bonded Capital Notes Total Debt per ended Population value debt funds debt leases payable debt capita 2001 77,162 $ 2,332,160,226 $ 32, 069, 000 $ 7,139, 998 $ 24, 929, 002 $ 239,678 $ 282,000 $ 25, 450, 680 $ 330 2002 78,367 2, 478, 633, 517 31, 383, 000 7,229,737 24,153, 263 529,266 9,088,800 33, 771, 329 431 2003 79,600 2, 593, 022, 002 43,145, 000 6,917,645 36, 227, 355 1,204,000 8,207,000 45, 638, 355 573 2004 80,300 2, 739, 975, 404 42,131, 000 6,892,662 35, 238, 338 1,221,000 5,118, 490 41, 577, 828 518 2005 81,226 2, 946, 204, 912 44, 856, 000 6,496,543 38, 359, 457 1,148, 000 5,118, 490 44, 625, 947 549 2006 80,986 3, 266, 371, 443 43, 089, 089 6,058,197 37, 030, 892 982,000 5,118, 490 43,131, 382 533 2007 81,146 3, 635, 272, 919 54,131, 045 6,588,273 47, 542, 772 1,019,000 5,118, 490 53, 680, 262 662 2008 81,281 3, 984, 336, 902 51, 937, 000 6,192, 432 45, 744, 568 773,000 5,118, 490 51, 636, 058 635 2009 81,445 4, 213, 482, 753 46, 529, 000 4,977,495 41, 551, 505 725,000 7,910,490 50,186, 995 616 2010 81,604 4, 611, 933, 343 46, 927, 000 3,354,699 43, 572, 301 514,612 4,369,000 48, 455, 912 594 Note (1): Population figures were obtained from the State of California Department of Finance. Note (2): The figures presented include both bonds and notes supported by property tax allocations and by special benefit assessments for the combined entity as described in note 1 to the Basic Financial Statements. 134 Fiscal General % of year Assessed Valuation Obligation ended Amount % Adjusted 2001 $ 2, 332, 634, 820 25% $ 583,158, 705 2002 2, 478, 633, 517 25% 619, 658, 379 2003 2, 593, 022, 002 25% 648, 255, 501 2004 2, 739, 975, 404 25% 684, 993, 851 2005 2, 946, 204, 912 25% 736, 551, 228 2006 3, 266, 371, 443 25% 816, 592, 861 2007 3, 635, 272, 919 25% 908, 818, 230 2008 3, 984, 336, 902 25% 996, 084, 226 2009 4, 213, 482, 753 25% 1, 053, 370, 688 2010 $ 4,611,933,343 25% $ 1,152,983,336 City of Baldwin Park Computation of Legal Debt Margin Last ten Fiscal Years Note (1): The Code of the State of California provides for a legal debt limit of 15 %of gross assessed valuation. When this provision was enacted the accessed valuation was based on 25% of the market value. After the 1981 -82 fiscal year, each parcel is assessed at 100% of the market value. The above computation converts the assessed valuation to the 25% level effective when the legal debt margin was enacted. Source: Los Angeles County Assessor's Office. 135 General % of Legal Debt Limit Obligation Debt Debt % Amount Bonds Limit Margin 15% $ 87, 473, 806 $ 24, 929, 002 28.5% $ 62, 544, 804 15% 92,948,757 24,153,263 26.0% 68,795,494 15% 97,238,325 36,227,355 37.3% 61,010,970 15% 102,749,078 35,238,338 34.3% 67,510,740 15% 110,482,684 38,359,457 34.7% 72,123,227 15% 122,488,929 43,089,089 35.2% 79,399,840 15% 136, 322, 735 54,131, 045 39.7% 82,191, 690 15% 149,412,634 51,937,000 34.8% 97,475,634 15% 158, 005, 603 49, 551, 000 31.4% 108, 454, 603 15% $ 172, 947, 500 $ 46, 927, 000 27.1% $ 126, 020, 500 Note (1): The Code of the State of California provides for a legal debt limit of 15 %of gross assessed valuation. When this provision was enacted the accessed valuation was based on 25% of the market value. After the 1981 -82 fiscal year, each parcel is assessed at 100% of the market value. The above computation converts the assessed valuation to the 25% level effective when the legal debt margin was enacted. Source: Los Angeles County Assessor's Office. 135 City of Baldwin Park Direct and Overlapping Bonded Debt June 30, 2010 Total direct debt 46,927,000 Overlapping debt: (4) Percent Gross applicable to 3,129,785 92.978 bonded debt City of Baldwin Park's 6,310,000 June 30, 2010 Baldwin Park share of debt Direct debt: (3) 510,000 92.978 474,188 Baldwin Park 1915 Act AD99 -1 Bogart $ 21,000 100.000 $ 21,000 Baldwin Park 1915 Act AD2000 -1 Baldwin 33,000 100.000 33,000 Baldwin Park 2004 Lease Revenue Bond 9,740,000 100.000 9,740,000 Pension Obligation Bonds 10,645,000 100.000 10,645,000 Certificate of Participation 17,618,384 92.978 16,381,232 2001 Energy Conservation Bond 125,000 100.000 125,000 2002 Variable Rate Demand 2,743,000 100.000 2,743,000 Baldwin Park Rede \elopment Agency 13,496,898 821.51 Bassett Unified Debt Service 2004 Seriies 2005A 1990 Tax Allocation Bonds Series A 4,325,000 100.000 4,325,000 1998 San Gabriel Tax Allocation Bonds 5,830,000 100.000 5,830,000 2000 Merged Project Tax Allocation Bonds 8,760,000 100.000 8,760,000 2003 Tax Allocation Bonds Series 4,705,000 100.000 4,705,000 Total direct debt 46,927,000 Debt to Assessed Valuation Ratios: Direct debt 1.47 Overlapping debt 3.21 Total debt 4.68 Notes: (1) This fund is a portion of a larger agency, and is responsible for debt in areas outside the City. (2) Debt figures include general obligation debt which is being repaid through property taxes. It excludes revenue, mortgage re \enue, interim financing obligations, non - bonded capital lease obligations, and certificates of participation. Source: (3) City of Baldwin Park Department of Finance (4) HdL Coren & Cone, Los Angeles County Assessor Combined 2008/09 Lien Date Tax Rolls 136 Overlapping debt: (4) 820.50 Baldwin Park Unified School District 1996 SerA Debt Service 3,129,785 92.978 2,910,014 820.51 Baldwin Park Unified School District 2001 Refunding Debt Svc. 6,310,000 92.978 5,866,916 820.52 Baldwin Park Unified School District 2002 Series S -2003 Debt Svc. 510,000 92.978 474,188 820.53 Baldwin Park Unified School District 2002 Series S -2004 Debt Svc. 6,802,214 92.978 6,324,567 820.54 Baldwin Park Unified School District 2005 Refunding Bond 10,894,403 92.978 10,129,405 820.55 Baldwin Park Unified School District DS 2002 Series 2005 4,813,699 92.978 4,475,684 820.56 Baldwin Park Unified School District DS 2002 Series 2006 17,618,384 92.978 16,381,232 820.57 Baldwin Park Unified School District DS 2002 Series 2007 24,085,000 92.978 22,393,767 Baldwin Park Unified School District DS 2002 Series 2008 14,516,218 92.978 13,496,898 821.51 Bassett Unified Debt Service 2004 Seriies 2005A 11,353,352 1.521 172,675 821.52 Bassett Unified Debt Service 2004 Seriies 2005B 10,626,192 1.521 161,616 821.54 Bassett Unified Debt Service 2006 Seriies 2007 14,469,566 1.521 220,070 821.55 Bassett Unified Debt Service 2006 Seriies B 4,999,970 1.521 76,046 985.53 West Covina Unified School District DS 2000 Series C 8,335,000 0.280 23,371 985.54 West Covina Unified School District DS 2002 Refund Bond 15,885,000 0.280 44,541 985.55 West Covina Unified School District DS 2000 Series D 8,775,000 0.280 24,605 816.53 Rio Hondo Comm. College Dist Refunding 2005 45,590,253 0.099 45,058 816.52 Rio Hondo Comm. College Dist Ser A 2004A 8,475,000 0.099 8,376 816.54 Rio Hondo Comm. College Dist Ser A 2004 2008 64,996,844 0.099 64,238 809.50 Mt. San Antonio Comm. College Dist. DS 2001 Series A 2,250,000 5.456 122,751 809.51 Mt. San Antonio Comm. College Dist. DS 2004 B 9,870,000 5.456 538,466 809.52 Mt. San Antonio Comm. College Dist. DS 2005 Bond 61,525,843 5.456 3,356,591 809.53 Mt. San Antonio Comm. College Dist. DS 2001, 2006 Series C 79,695,008 5.456 4,347,824 809.54 Mt. San Antonio Comm. College Dist. DS 2001, 2008 SERIES D 25,430,293 5.456 1,387,370 745.51 El Monte Union High School SD DS 2002 Series A 3,670,000 0.259 9,519 745.52 El Monte Union High School SD DS 2002 Series B 5,585,000 0.259 14,486 745.53 El Monte Union High School SD DS 2006 Refunding Bond 37,343,698 0.259 96,862 745.54 EL MONTE UN HI GS 2002 SER C 83,491,305 0.259 216,560 337.05 Metropolitan Water District (1) 121,475,156 0.339 411,341 Total overlapping debt 93,795,034 Total direct and o \erlapping debt $ 140,722,034 2009 /2010 Assessed Valuation: $ 2,919,053,788 Debt to Assessed Valuation Ratios: Direct debt 1.47 Overlapping debt 3.21 Total debt 4.68 Notes: (1) This fund is a portion of a larger agency, and is responsible for debt in areas outside the City. (2) Debt figures include general obligation debt which is being repaid through property taxes. It excludes revenue, mortgage re \enue, interim financing obligations, non - bonded capital lease obligations, and certificates of participation. Source: (3) City of Baldwin Park Department of Finance (4) HdL Coren & Cone, Los Angeles County Assessor Combined 2008/09 Lien Date Tax Rolls 136 City of Baldwin Park Full -time and Part -time City Employees By Function Last Ten Fiscal Years Full -time and Part -time Employees as of June 30, 2010 Function 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 General government 31 32 33 34 38 33 28 30 31 30 Public safety 125 125 125 125 130 115 108 114 111 112 Community Development 35 36 35 34 32 31 26 35 33 45 Public works 56 56 56 56 54 52 46 51 35 33 Park & Recreation 202 205 208 208 208 208 191 207 232 234 Total 449 454 457 457 462 439 399 437 442 454 137 City of Baldwin Park Pledged- Revenue Coverage Tax Allocation Bonds Last Ten Fiscal Years Fiscal Year Net Ended Gross 20% set Available June 30 Revenue (1) Pass Throughs aside Revenue Principal & Interest Total Coverage 2001 $ 3,233,387 $ $ 876,378 $ 2,357,009 $ 1,643,812 $ 1,643,812 1.43 2002 2,776,200 985,389 1,790,811 3,030,652 3,030,652 0.59 2003 4,501,112 1,738,084 900,223 1,862,805 2,464,108 2,464,108 0.76 2004 5,688,224 2,086,384 947,101 2,654,739 2,413,569 (3) 2,413,569 1.10 2005 6,147, 416 2,909,799 1,080,187 2,157, 430 2,336,926 2,336,926 0.92 2006 6,614,399 3,094,273 1,198, 627 2,321,499 2,436,218 2,436,218 0.95 2007 6,819,473 2,715,842 1,167, 479 2,936,152 2,432,372 2,432,372 1.21 2008 6,865,848 3,022,900 1,253,629 2,589,319 2,479,255 2,479,255 1.04 2009 7,154, 345 3,300,737 1,326,873 2,526,735 2,520,525 2,520,525 1.00 2010 7,050,343 2,793,546 1,312,141 2,944,656 2,524,443 2,524,443 1.17 Note: With the exception of the 2000 Merged Refunding Bonds, bonds were issued by the Authority to make loans to the agency to finance certain activities of the agency in or benefiting the project areas, and secured by tax revenues. (1) San Gabriel River Tax Allocation Bonds Series 1998 refunded the 1990 Series A (2) The 2000 Tax Allocation Refunding Bonds merged redevelopment project refunded four project area debt service: (a) 1998 Housing Portion of San Gabriel River Tax Allocation Bonds. (b) West Ramona 1989 Tax Allocation Bonds. (c) 1994 Series A Sierra Vista Tax Allocation Bonds. (d) 1986 Delta Assessment District. (3) Sales Tax & Tax Allocation Refunding Bonds Series 2003 Puente Merced refunded 1990 Series B Bonds. Source: City of Baldwin Park Department of Finance 138 City of Baldwin Park Demographic Statistics Last Eleven Fiscal Years Source: (1) California Department of Finance (2) Baldwin Park Unified School District (3) State Employment Development Department. 139 Housing Per Capita School Rate of Fiscal Population units Personal Income enrollment unemployment Year (1) (2) (3) 2000 75,837 (1) 17,472 17,480 6.2 2001 77,253 (1) 17,535 17,595 6.5 2002 78,417 (1) 17,568 17,758 7.8 2003 79,596 (1) 17,677 17,270 8.1 2004 80,325 (1) 17,673 17,471 7.9 2005 80,953 (1) 17,747 17,220 5.4 2006 81,092 (1) 17,781 17,546 5.1 2007 81,146 (1) 17,781 19,187 6.3 2008 81,281 (1) 17,867 16,328 7.2 2009 81,445 (1) 17,908 17,514 15.7 2010 81,604 (1) 17,914 15,497 15.2 Source: (1) California Department of Finance (2) Baldwin Park Unified School District (3) State Employment Development Department. 139 Public Safety Arrests Parking Citations Public Works: Street Resurfacing(miles) Sewers new connections A\,erage Daily Sewer treatment in 1000's GAL. Parks & Recreation Number of recreation classes Number offacility rentals City of Baldwin Park Operating Indicators by Function Last Ten Fiscal Years 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2,344 2,424 2,369 2,658 2,317 2,134 1,852 1,871 2,561 2,533 7,200 9,990 11,615 13,755 12,305 17,393 12,766 12,415 11,464 11,604 4 13 30 15 6 1 2 0 0 9 38 40 43 44 47 35 39 16 6 34 6149 6155 6191 6202 6200 6293 6300 6900 310 325 358 361 374 382 423 417 452 242 299 301 307 310 314 321 246 315 470 795 140 Police Stations Patrol Units Public Works Streets (Miles) Streetlights Traffic Signals Parks & Recreation Parks Swimming Pools Community Centers City of Baldwin Park Capital Assets Statistics by Function Last Ten Fiscal Years 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2 2 2 2 2 1 1 1 1 1 26 33 34 32 34 31 31 35 39 42 114 114 115 116 117 117 118 118 118 118 474 474 474 474 463 463 475 480 480 480 49 50 56 58 64 64 64 64 64 64 5 5 5 5 5 5 5 5 5 5 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 3 3 3 3 141 City of Baldwin Park Per Capita Cost - General Governmental Expenditures by Function Last Ten Fiscal Years Fiscal Total 6.00 604.00 Public Community 10.00 Year (1) General Public Works Services Debt Ended Population Government Safety And Capital Outlay 655.00 Service 2001 77,253 20.00 115.00 99.00 142.00 222.00 2002 78,417 19.00 123.00 124.00 134.00 40.00 2003 79,596 27.00 124.00 126.00 133.00 64.00 2004 80,325 33.00 143.00 142.00 162.00 58.00 2005 80,953 37.00 168.00 162.00 160.00 60.00 2006 81,092 58.00 189.00 152.00 138.00 64.00 2007 81,146 53.00 342.00 158.00 137.00 67.00 2008 81,281 49.00 202.00 95.00 170.00 75.00 2009 81,445 37.00 211.00 84.00 159.00 114.00 2010 81,604 35.00 209.00 72.00 112.00 95.00 Notes: Includes all Governmental Fund Types (General, Special Revenue, Capital Projects and Debt Service Funds), including the Baldwin Park Redevelopment Agency and the Baldwin Park Housing Authority. (1) Population figures were obtained from the State of California Department of Finance. Source: City of Baldwin Park Department of Finance, except where noted above. 142 Other Total 6.00 604.00 8.00 448.00 10.00 484.00 14.00 552.00 14.00 601.00 27.00 628.00 29.00 786.00 38.00 629.00 53.00 655.00 132.00 655.00 City of Baldwin Park Construction Activity Last Ten Fiscal Years Calendar New year New construction and alterations value of ended Residential Commercial Industrial Total Demolitions Construction 2001 $ 7,139, 268 $ 3,377,824 $ 250,300 $ 10, 767, 392 $ 236,000 $ 10, 531, 392 2002 11, 618, 017 5,973,149 0 (1) 17, 591,165 102,075 17, 489, 090 2003 21, 891, 556 3,157, 493 0 (1) 25, 049, 049 375,650 24, 673, 399 2004 18, 712, 708 12, 529, 452 0 (1) 31, 242,160 120,500 31,121, 660 2005 32, 312, 393 8,312,013 0 (1) 40, 624, 406 230,224 40, 394,182 2006 20, 402, 870 9,048,761 0 (1) 29, 451, 631 192,650 29, 258, 981 2007 22, 301,125 6,791,846 0 (1) 29, 092, 971 172,045 28, 920, 926 2008 10, 902, 293 5,911,824 555,555 17, 369, 672 334,403 17, 035, 269 2009 6,442,950 7,425,132 172,000 14, 040, 082 129,256 13, 910, 826 2010 8,046,015 5,871,449 203,800 14,121, 264 133,280 13, 987, 984 Note (1): The Building Di\ision streamlined the monthly report format and began combining commercial & industrial occupancies as of September 2001. Source: City of Baldwin Park Department of Community Development. 143 City of Baldwin Park Ten Principal Employers Disclaimer: The City of Baldwin Park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 144 Number of Employer Business Type Employees Baldwin School Unified School District School District 1,975 Baldwin Park City Hall Government 454 Walmart Supercenter Retail 350 Durham School Services Transportation 301 Esther Syyder Community Center Government 300 LA Department of Public Health Government 300 Los Angeles County Department of Parks Government 300 Morgan Park Government 300 Waste Management Inc Waste Disposal 300 Target Retail 200 Total Top Ten Employers 4,780 Disclaimer: The City of Baldwin Park makes no claims concerning the accuracy of data provided nor assumes any liability resulting from the use of information herein. Sources: Base on HDL Report of 2009 Principal Employers 144 CITY COUNCIL AGENDA iCOMMUNITY DEVELOPMENT COMMISSION STA �? T >� ITEM N0. BALDWIN P, A- R• K TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, Community Development Mana er _ DATE: March 16, 2010 SUBJECT: Methodology of Sales for the Neighborhood Stabilization Program Homes located at 4009 Puente, 4853 Azusa Canyon Road and 15113 Badillo Street. PURPOSE The purpose of this report is to request the City Council's approval of the Neighborhood Stabilization Program (NSP) Sales Plan establishing the policy for the sales of the properties located at 4009 Puente, 4853 Azusa Canyon Road and 15113 Badillo Street. BACKGROUND In October 2010, the City entered into an agreement with the State of California's Housing and Community Development (HCD) for the Neighborhood Stabilization Program under the Housing and Urban Development (HUD) Title III of Division B of the Housing and Economic RecoveryAct of 2008 (HERA). The intent of the Neighborhood Stabilization Program is to provide targeted emergency assistance to state, county, and local governments to acquire and redevelop foreclosed properties that might otherwise become sources of abandonment and blight within their communities. The City's program was designed as Acquisition, Rehabilitation and Resale of foreclosed and vacant properties. The City partnered with the San Gabriel Valley Conservation Corp (Corp) for the rehabilitation of the properties providing on— the -job training to low income youth. HUD's and HCD's aggressive timelines for taking action with the Neighborhood Stabilization funds have made expending the funds and meeting the deadlines very difficult. One - hundred percent of the funds and the total NSP project must be completed by September 30, 2011. This includes the acquisition, rehabilitation and resale of the three properties purchased under this program. Since the State did not release the "Authority to Incur Cost" forthe City of Baldwin Park until February 1, 2010, this left only a year and half to meet all NSP requirements and complete the acquisition, rehabilitation and resale of the three homes purchased under this program. The purchases for the three properties were completed by July of 2010. However, because the Corp is a training program, the rehabilitation has been slower than anticipated. With the deadline of September 30th to complete the project in its entirety, the City must begin the resale of properties. Staff Report NSP Aside Sales Plan March 16, 2011 Therefore, in order to begin the resale process, the City Council is requested to approve the proposed NSP Sales Plan. If approved, applications will be accepted beginning March 21, 2011 through April 21, 2011. Sales Plan Staff has drafted a Neighborhood Stabilization Program Sales Plan (Please refer to Attachment "A "). This Plan establishes the following elements: • Purpose • Income Limits • Maximum Sales Price • Maximum Monthly Payments • Down Payment Requirement • Affordability Period • Application (including Preferences and Points System) • Approved Lenders RECOMMENDATION Staff recommends that the City Council approve Neighborhood Stabilization Program Sales Plan establishing the policy for the sales of the properties located at 4009 Puente, 4853 Azusa Canyon Road and 15113 Badillo Street. Attachment "A" — Sales Plan City of Baldwin Park Neighborhood Stabilization Program (NSP) Sales Plan Purpose The Sales Plan establishes the procedurals requirements for sales of affordable housing under the NSP. This Plan addresses the State Regulations and the elements necessary to meet the requirements. Income Limit The properties may be sold to households that meet the definition of a moderate - income household (up to 120% of the County's median income). The income requirements for this program are as follows: Number of Persons in Familv /Maximum Gross Income (effective March, 2010) * Family Size Median Income 110% Moderate Income 120% 1 $43,450 $47,795 $52,150 2 $49,700 $54,670 $56,900 3 $55,900 $61,490 $67,050 4 $62,100 $68,310 $74,500 5 $67,050 $73,755 $80,450 6 $72,050 $79,255 $86,400 7 $77,000 $84,700 $92,400 8 $81,950 $90,145 $98,300 *subject to change Maximum Sales Price The maximum sales price is based on bedroom count of the property, household size and household income. The maximum sales price for each project may vary and will be determined on a case -by -case basis. However, for the property to remain affordable and taking into the consideration of the required 15year covenant, the selected price should not exceed 95% percent of the current market price. Maximum Monthly Payment Per State regulations, Affordable Housing Cost for Moderate Income Households is not less than 28 percent of the gross income of the household, and not more than the product of 35 percent times 110 percent of the area median income adjusted for family size appropriate for the unit (Health and Safety Code Section 50052.5(b)(4)). For households whose income is at or between 110% and 120% of the County's median income, the City may allow the affordable housing cost not to exceed 35% of the actual gross income of the household. "Affordable Monthly Housing Costs" include an estimate of the following costs for a 12 -month period: • Principal and interest payments on the mortgage loan • Mortgage loan insurance fees • Property taxes and assessments • Fire and casualty insurance • Property maintenance and repairs • Reasonable allowances for utilities (including garbage collection, sewer, water, electricity, gas and other fuels, but not telephone service). Such an allowance shall take into consideration the cost of an adequate level of service. Down Payment Requirement To ensure financial participation and personal investment from the homebuyer, the minimum down payment requirement is 1.5% of the sales price of the home. However, it should be noted that the actual amount of total down payment may vary for each applicant to ensure that they remain within their restricted monthly housing payment. The City will honor a No Down Payment program through a VA loan. Affordability Period A Covenant will be placed on the property to ensure that it remains affordable for a period of 15 years. Any sales of the property for the 15 -year period must be made to a moderate - income household (120% of the median income). Application Process To ensure equity to all residents, the sale of an affordable housing property will be conducted under the following guidelines: • State regulations require that a public notice be published informing the public of the sales of the property. Placing the notice in Baldwin Park's newsletter, the NOW, informing residents that applications are being accepted for this property meets this requirement. • Applications will be accepted for 1 month. • Applications will require to be submitted with an approval letter from a lender indicating approval amount (qualifying amount must be no less than $200,000). • Qualifying applicants would be accessed and place in order by preference totals (see Preference Section on page 2). • The first qualifying applicant will select the property they will purchase from the three NSP properties. The second applicant will select from the remaining two properties and the third applicant must purchase the remaining property. • The applicant will be required to attend a first time homebuyer certificate seminar. • A ribbon cutting ceremony will be held at the time of ownership turnover. Preferences The following preferences have been established: ➢ Baldwin Park Residents 10 Points ➢ Large families (3 or more minors) 5 Points ➢ Veterans 5 Points ➢ Working in the city of Baldwin Park 2 Points Tie Breakers In cases of ties, the applications will be placed in order by the following criteria: 1) Qualifying Amount — Greatest to the least, then; 2) Credit Ratings -- Greatest to the least V a R14 BA.LDW IN P , A - R, K TO: FROM: DATE: CITY OF BALDWIN PARK Honorable Mayor and City Council Members Lill Hadsell, Chief of Police CITY COUNCIL AGENDA a MAP SUBJECT: Tournament of Roses Parade Float l CDopued -FroYr Maim X011 PURPOSE The purpose of this staff report is to explore the possibility of the City of Baldwin Park entering a float in the 2012 Tournament of Roses Parade. BACKGROUND At the January 19, 2011 Council meeting, Council Member Ricardo Pacheco expressed an interest in entering a float in the Rose Parade. Mr. Pacheco stated that an entry would bring prestige and a sense of community pride to the City. He felt that a Rose Parade float would benefit the City by bringing the community together and it would be good public relations, by bringing national exposure to the City, He requested that staff look into the feasibility of such a project. DISCUSSION Participation in the Rose Parade is by Invitation only. The 123rd Rose Parade will take place on Monday, January 2, 2012 at 8:00 AM in the City of Pasadena. In order to participate in 2012, the City must submit an application to the Tournament of Roses prior to March 2011. At that time, the City would join an applicant pool of citieslorganizationslgroups seeking invitations to participate in the 2012 Rose Parade. There were 47 floats in the 2011 Rose Parade. The chances of being invited to participate In the Rose Parade depend on vacancies created by an organization's decision to not participate again. Once an invitation has been received, the City would need to pay a float participation fee of $5,000.00. This fee is not included in the builder costs and is paid to the Tournament of Roses after the City is invited to enter a float in the Rose Parade. Prior to float construction, the Tournament's design review committee has to approve the float design. All floats have to relate to the Parade theme. The 2012 theme Is "Just Imagine..." The costs for float construction range from $80,000 to $350,000. According to the Tournament of Roses Committee, float design and construction costs vary and generally begin at approximately $200,000. The costs can be higher or lower depending on sophistication of design, degree of animation, and varieties of floral materials. Townameat of Rwws Poradu Match 9, 2011 Page 2 of 4 Staff contacted the cities of South Pasadena, Sierra Madre, Downey, La Canada, Burbank, Glendale, Alhambra, and West Covina to obtain information on their respective Rose Parade floats (spreadsheet attached). With the exception of the City of Alhambra, the floats constructed by South Pasadena, Sierra Madre, Downey, and La Canada are coordinated by each city's Rose Float Association, The Rose Float Associations are not City entities, The Rose Float Associations are separate civic organizations, staffed entirely by volunteers. Alhambra's float construction is funded entirely by the City ($100,000); with the Chamber of Commerce coordinating float construction and participation in the parade. The City of Burbank spends approximately $115,000 to construct its float. The float entry is coordinated and funded by its Rose Float Association, the City, and the City Water & Power Department. Most float entries in the Parade are built by professional float - builders, all of whom have facilities in or around the Pasadena area, There are essentially five professional float builders utilized by the majority of cities /corporations participating in the Rose Parade, Phoenix Decorating Company (located in Pasadena), Fiesta Parade Floats, and Charisma Floats (both located in Irwindale), Artistic Entertainment (Pasadena) and Studio Concepts (Pasadena). All five companies charge approximately the same price. A basic thirty -five foot float could cost between-$100,000 to $125,000; a fifty -five foot float with animation and moving parts can cost in excess of $200,000. The construction cost includes design, insurance, driver, building, maintenance, transportation and tear down. However, first time construction costs are expected to be higher. A few cities do construct their own floats; these cities, South Pasadena, Sierra Madre, Downey, La Canada, and Burbank. have been involved in the Rose Parade for the past 80 years. They have been participating in the Rose Parade for many years and they have the tools in place to be successful. They have the existing infrastructure, and the experience, This explains why they are able to construct a float for under $100,000. At this point, Staff believes that there is not enough time to participate in the 2012 Rose Parade. The application deadline is March 15, 2011. Staff was advised by the Tournament of Roses Committee, that as a new entry, the City would not be allowed to self -build a float. The City would have to contract with an approved Tournament of Roses float builder. Staff believes that participation in the parade will be prestigious and has the opportunity to engage the community, bring residents and businesses together, and collaborate for a good purpose; staff also believes that the goal should not be to enter just any float, if the City is Invited, the float should be of good quality and design so as to make us proud, not just of participating, but also of the float. Staff recommends that the City target participation for the 2013 parade. In addition to entering a float, Council Member Pacheco also suggested that a Baldwin Tournamont of Rosos f omde Mauch 0, 2011 Pnuo 3 of 4 Park School band might be interested in participating in the Bose Parade. Staff researched band selection and found that the bands participating in the parade are selected by audition. The selection Is based on musicianship, marching ability, uniqueness, and entertainment value. In particular, bands are being sought with the ability to perform a field type show while marching forward. There are no set size requirements. Applications for the 2013 Rose Parade are due May 15, 2011. Invitations are issued in the fall, more than a year before the parade, to allow bands time to raise the funds necessary. The Tournament of Roses Honor Band is a coveted position, and those selected are among the best student musicians in California. Nine of the high school trumpet players, selected by performance on their auditions, and the best snare drummer, are selected as the Herald Trumpets, who march directly before the Rose Queen's float and play fanfares. In order to participate, the High School Bands would have to audition, There are two options if the City would like to participate in the 2013 Rose Parade — Option 1: City Funded Rose Parade Float - authorize City Staff to explore options for construction of a City float, contact float builders and ascertain the cost of constructing a float and bring the item before council for approval. It is estimated that this option will cost the city around $200,000 in the first year. Subsequent year costs are likely to be lower. Option 2; Form a Rose Float committee to make contacts with service organizations, residents, business owners, corporations who would be interested in forming a Baldwin Park Rose Float Association. The Association would then explore funding opportunities and put in place a plan to participate in the 2013 Rose Parade. A Rose Float Association is an independent association and is not a city agency. The Baldwin Park Rose Float Association would be a nonprofit, all volunteer organization dedicated to entering a float in the annual Pasadena Tournament of Roses Parade. The Association would be responsible for recommending the design of City's entry in the annual Rose Parade, decorating the float, and most importantly, raising funds for construction and decoration. The Association would raise funds for the float through memberships, donations, and special fundraising events. Some fund raising ideas might be -- Casino Night, Golf Tournament, Car Show, Bingo BBQ, sell loo cream, hot dogs, etc, at Concerts in the Park, Membership dues, Donations from local corporations such as In N Out, Kaiser, Wal -Mart, Target, Starbucks, Home Depot, Superior, etc. Members of the Baldwin Park Rose Float Association would include civic - minded people from all walks of life, residents, business owners, doctors, teachers, engineers, lawyers, secretaries, bankers, accountants, students, homemakers, and retirees. They would be Tournament of Roses Para(te March % 20 11 Bags 4 of 4 citizens that take pride In their City, with a desire to create interest and esteem for their community. To implement this option, staff would send letters to local businesses and advertise in the NOW and the City Website for applicants for the Association, interested members will then form the association and proceed with the process. FISCAL IMPACT 'there is no fiscal impact at this time, however, if the Council selects Option 'I the fiscal impact would be the cost of the float currently estimated at $200,000. If the Council chooses Option 2, the cost will include cost of sending letters to businesses, civic organizations, which could be absorbed in the budget. RECOMMENDATION Staff recommends the Council consider Option 2-- direct Staff to make contacts with service organizations, residents, business owners, corporations who would be interested in forming a Baldwin Park Rose Float Association. Or provide any other direction as the Council deems appropriate. laoa nAsnnrNn -rounrvAMEN-r of RoFr:S ROSE PARADE' PRESENTED BY HONDA FLOAT APPLICATION The Tournament of Roses® welcomes your interest in becoming it Rose Parade float participant. Attached is the preliminary Rose Parade bloat Application packet. Picaso till out the application completely and return it by mail or fax to: Mail: 1,. Monique Sims Float Entries Coordinator Pasadena Tournament of Roses 3918, Orange Grove Blvd. Pasadena, CA 91 184 Fax: (626) 449 -9066 You may also include additional information about your organization. Please. note that Stipplctllental application materials cannot be returned, if you are interested in participating In -the. upcoming Rose Parade themed Just Imagine, we encourage you to return the application as $0011 as possible. If you have any questions regarding your float application, please contact L. Monique Sin1s in the Tournament of Roses Marketing Department at (626) 449 -4100. Thank you for your interest in the Tournament of Roses, :7 F .�1 PA SADRNA TOURNAMLNT Of Rosrs FREQUENTLY ASKED QUESTIONS AROUTROSE P, RADS PARTICIPATION HOW DO WE ENTER A E+LONr IN THE ROSE, PARADE? Any organization or company relay camplete an application and return it to Tournament headquarters; interested organizations join All applicant pool of groups seeking Invitations to participate. WITEN SHOULD wr APPLY? As soon as possible. Since space fills quickly, tile Float Entries Committee suggests 9 -12 nlontiis in advance. WHA°E' ARX THE CHANC!<;S OF BEING INVrfFD TO PARTICIPATE? The Tournament seeks to maintain a balance of corporate, civic, non- profit, and international entries. Depending oil the year, any vacancies created by another organization's departure Nvill vary. WHEN ARE; APPLYING GROUPS INVITED TO PARTICIPATE? Generally, invitations are extended in March or April, or about eight months in advance of the Rose Parade to which the group makes application, However, the Parade lineup is not considered closed until all invitations are issued and accepted. HOW MANY rLOA'E'S ARE IN THE ROSE PARADE? There were 47 floats In tile 2011 Rose Parade, 'Television broadcasting of the Parade and considerations related to the start time of the Rose Bowl Game mare iitllitation of participants necessary. WHAT DOES A FLOAT COST? Float design and construction costs vary and generally begin at approximately $200,000. Costs can be higher or laver depending oil sophistication of design, degree of animation, and varieties of floral materials. The Tournament considers floats with both smaller and larger budgets. Tile rllultrally agreed -upon cost for a float is an arrange►nent between tile, participating organization and a Tournament of Roses approved builder; the Tournament floes not receive any of file funds allocated to the building of a float. AuE; THERE, ADDITIONAL. FE KS? A float particlpation fee ($15,000-00 for connnlereial entries, $5,000.00 for noel- conlrnerolat entries) is not included in the builder costs and is paid to the'! ournament of Roses after a group is invited to enter a float in the Rose Parade. WHO ACTUALLY BUILDS THE FLOAT? Almost all of the floats are built by professional float - builders, all of whom have facilities in ol• around the Pasadena area. Once a group is invited to participate, the Tournament informs all of the float - builders of file new participant. MAY A FLOAT REPRESENT A COMPANY'S PRODUCE• OR SERVICE? Floats arc considered to be messages of goodwill offered by corporations arld non - commercial entities. By long- standing custom, the Rose Parade promotes floral creativity and design ingenuity in its floats, while downplaying overt eornmorcialisill. Floats relate to a broad, overall Parade theme and prior to construction, tile 'iournatnent,s design review committee approves each float design, WHAT 11UBLICITY DOES TIIU TOIIRNAII- EN'r OF ROSES PROVIM,? Tile Pasadena `tourElarllellt of Roses Parade alld the Rose Bowl Ganle are alllong the largest special events in the 1vorld. Ill addition to Internal communications and Marketing, lho Tournament ethlploys the year -roimd services of a public relations firm to generate publicity about the Rosc Parade and Rose Bowl Game. PASADENA TOURNAMENT of ROSES The Tournanrl ont of Roses iz Family A Sainl2ling of 2011 Tournament Tloat Partici ants American Honda Motor Conxpa►xy, Inc, AlAointer's Association & Pfizer Bayer Advanced Citiva Airlines Ltd. City of Daarte /City of Hope National Medical Center Cunard Line Discover Financial Services Dole Farmers Insurance, HDTV Kaiser Pernumente La Canada/Flintridge Tournament of Roses Association Macy *s Messina Wildlife Management NAMCO BANDAI Gaines America Inc, Natural Balance, Pet Foods, Ile, The. Quila-ete Con ►ponies Rain Bird RFD-'I'V Ronald McDonald House Charities Ronald Reagan Presidential Foundotion Saving Anxerica's Mustangs Sbriners Hospitals for Childrett UNOO US Bank Trader Joe's Wells Fargo Western Asset i ;Fyt' V i. � �• PASAOrNA TOURNAMrNT of ROSES MEDIA COVERAGE SUMMARY MMARY 122 "`i Rose Parade® presentod by Honda "Building Drearnis, Friendships & Memories" Saturday, January 1, 2011 AVD1E,NCE, Tine 2011 Rose Parade prosentcd by Honda had a total television reach of approximately 47 million television viewers in the U.S. In addition, the Rose Parade was televised in 220 international territories and countries, It is estimated that tile, 2011 Rose Parade will be seen by approximately 28 million vieivers Internationally. It is estimated that more than 700,000 individuals are present along the parade route on January 1 for the festivities, Approximately 60,000 visitors attended the Post Parade Float Viewing Area where the floats �vero oil display for 1 V2 days following tire, 2011 Rose Parade, NETWORK TELEVISION COVERAGE The 122 "d Rose Parade presentee! by Honda was broadcast live by eight networ- lrslstations in tho U.S„ ABC, NBC, Hallmark Channel, HGTV (Home and Garden Channel), KTLA (Tribune), Sky Link TV, RFD -TV anti Univislon, PARADE RATINGS Tho avcrago household rating points total reported for the 2011 Rose Parade for the live broadcasts by ABC, NBC, hallmark Channel (cable), 110TV (cable), 'Tribune (KTI,A -Los Angeles), RFD-TV (cable) and Univision (Spanish language) anointed to 12,3 U.S. national Nielsen rating ��points, ror� approximately 14,3 million households. The official Tournament of Roses website, wtivw,tournarnncatofroses,cortn, had approximately 3.6 million page views between October 2010 and January 2011, Between Deoeinber 31, 2010 and January 1, 2011, there were approximately 900,000 page views. VIE, WE,I?S' CHOICE, AWARD The Tournament of Roses offered Rose Parade fans the opportunity to vote for their favorite float. Votes were cast via online poll and text message. Cal Poly Universities took tine title with 10,802 votes omt of 44,730 total votes. POST PARADE I{'I,OAT AUDIO TOUR For the fourth year, the Tournament of Roses produced and distributed a podcast providing detailed of all floats in tine 2011 Rose Parade. Fans were able to download the podcast via Mines or to call in to service from a personal phone and select a designated audio track to listen to the information on tine floats. 13,371 total listeners tuned in to listen to a portion of tire audio tour. 2,103 listeners opted to download the tour via Mines and 11,268 culled in via personal pliones. ROSE PARADE MEDIA COVERAGE Approximately 83 media organizations received credentials to cover the Rose Parade as a news event, This list does not include pre - parade coverage, coverage produced by media not officially credentlalect for the event, or coverage using content from press releases and/or wire services. arum® S© F'f SAOt NA TOURNAMENT (if flnf&t--5 Parado Yoir Applying for PRELIMINARY FLOAT PARTICIPANT INFORMATION NOT AN INVITATIONTO PARTICIPATE Male of Organization, Date Address city -- - -- State /Count ►y Zip Name of Person in Charge, _ l'11one C Title e -mail Aria Code Address (if different from above) City �J State /CouWry Zip Alternate Person in Charge Phone (� Title e -]nail Address (if different from above) w City State /Goilntl'y zit} What is the purpose of the organization? Please describe the organizAtfon's activities: Please describe any previous float sponsorship in the Rose Parade or other parades: Date Submitted: (Print Name & Title of person submitting brfonnation) (SJUnatum &Tilloofpersons6miltingInrom►ation) PLEASE; COMPLETE AND F17TURN TO: I— MONIQUE 31 MS FLOAT ENTRIES COORDINATOR PASAIMINA TOURNAMUNT Olr ROSES 391 SOUTH ORANGHGR0WBOU RVARD PASADENA, CALIFORNIA 91184 FOR OPFICH USIi ONLY: Reo'd by Date 4 0 t ZZI m LL .j u] U) Via°. %UA$VQ� t $ c—ID a U moo' �s arSoo q� �G2 r.q E j �oc II. 9 O s 25i cr OO�No n'sd g.vmcm Tii �,�W•r°s Q" �.� �7�Q!}c°i �qm Uzi U c��+, C y a c T 's m . 8 -B, '? O C •ic ��v�vy� 5� -cs y ^xyj��j,',n N C��q�jj '��i cppmi (iil� �QOS' �2 tw.., La cv H p D- 143 °``. 78 c m a ?, .O � •� W � go o DS Win. [� .fin• a U Ea G [r � 4 q VY O '� Z S{�f�� i �L pE V .0 U- V ��y` C� : N a ftl [S VlfT i •+v �i y8 O S] la 'tl C � N a O O }+ 0 '-O m�m aCl pppp p o 0 "<3 v 3 m -8 za k ¢row¢ 8 cr a cc C m R 7 ? LL- c F 4 O J il. LLIU a a F- 0 U V C d d Q. LL �v C � Y m o c e� V N p� w wy�y 4 b p � N 6 c� rYi c m my EL EL L'i U vyai ° p vo Yi�o'� v� �VanE 711 U.c 2 •q cc r o y H nTi •N p� 80. � O � � G � �. ¢i o � H 1 a�q LL' J V Sn V (12 D O -OC .A G �ix °•� v o °orn a c o c3 G F' E, P. 3 "dn i C'v Ong o� G C.Y 3 O � p G n .tl C b0 Sv � °m d U '95 v a N �d47Q C3� z w CJ V C d d Q. C � Y V N p� w wy�y iUUL�1 gir��rU a .O. v O a� 4 u. d • C m L' 9N qtl C O c a @ rn .� w a' � c Q • • Q 3 d d C °u 'C .J hf N O O � r @ C � p� O U ci a U_ N V) o m � U y C p� • a V ,d Y .. C .a C O O1 _T av �� ` 'I I u.: c 3 w s� N @ N it H n o �- v n V � 8 � N og n o u ,c ra +- o, y e� $a � c N � T c � N c � N U 'd O1� C a N C O N v � e � n �- o � c U a � R 'Oi C O Q1 o a O � am C1 N a 'D *J 3 wy O @ 3 x u w o v� � N r o` coi c $ 6 �0 a Dl {{{ h � G N CL � Y tl j � P �i QN 0 V � � @ N p c C � � � O @ Qi � � a CITY COUNCIL AGENDA MAR 16 ITEM N0. ti BALDWIN CITY OF BALDWIN PARK STAFF REPORT P� A y R• K TO: Honorable Mayor and City Council Members FROM: Edwin "William" Galvez, Director of Public Works DATE: March 16, 2011 SUBJECT: ADOPTION OF RESOLUTION NO. 2011 -010, OF THE CITY OF BALDWIN PARK SUPPORTING THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES DIVISION, CALLING FOR REASONABLE, PRACTICABLE, AND ECONOMICALLY ACHIEVABLE TMDL AND MUNICIPAL NPDES PERMIT REQUIREMENTS PURPOSE Staff recommends that the City Council adopt Resolution No. 2011 -010, the League of California Cities, Los Angeles Division (League) that calls for "reasonable, practicable, and economically achievable National Pollutant Discharge Elimination System (NPDES) and Total Maximum Daily Load (TMDL) requirements." BACKGROUND The Los Angeles Division League of California Cities has adopted a resolution declaring a policy on and NPDES permit TMDL compliance which would not require strict compliance with numeric limitations. Instead, it calls for a TMDL regulatory approach that is keeping with federal stormwater regulations. That approach allows compliance to be achieved through best management practices (BMP) implementation, but without having to actually meet the TMDL's numeric waste load allocation (WLA). As long as the BMPs are being implemented, compliance will be achieved — even if the WLA metric is not met. The mechanism for accomplishing this is known as a water quality based effluent limitation (WQBEL). Actually, federal regulations require WQBELs to be used when TMDLs are effectuated through NPDES permits. The Regional Board has ignored this requirement for reasons that are not clear. The Regional Board does not have to follow federal regulations here; it can rely on State law. However, if it does, it will be creating an unfunded mandate. The City, along with 87 municipalities in Los Angeles County, has been required since the early 1990's to comply with municipal NPDES stormwater permit (NPDES permit) Support of Reso. for reasonable, practical... NPDES permit requirements Page 2 of 3 March 16, 2011 requirements. The Los Angeles Regional Water Quality Control Board (Regional Board) is responsible for assuring municipal compliance with NPDES permit requirements. NPDES permits are primarily authorized under the Federal Clean Water Act and, to some extent, under the Porter - Cologne Act, the State's water code. DISCUSSION The proposed resolution empowers the Mayor and Chief Execute Officer to take actions necessary to promote reasonable compliance approaches to TMDL and NPDES permit requirements. This includes lobbying state and federal electeds and, if necessary, taking administrative and legal action, including but not limited to filing unfunded mandate claims against the State. A copy of the resolution will be forwarded to the City's county, federal, and state electeds. Basic Permit Requirements For the most part, compliance costs, though burdensome, have been manageable. The NPDES permit allows municipalities to discharge stormwater runoff from within their jurisdictions to waters of the United States (typically oceans, lakes, and rivers), also referred to as "receiving waters." The permit also allows the discharge of certain categories of non - stormwater, such as potable water, irrigation water, and residential car wash water). In exchange, the NPDES permit mandate compliance with several program requirements that require the implementation of best management practices (BMPs) to reduce runoff pollution from construction sites, completed development and redevelopment projects, and municipal operations and activities (e.g., vehicle, equipment maintenance, storm drain, sewer, and street maintenance). BMPs generally prevent stormwater contact with pollutants or treat them if contact prevention is not possible. TMDLs On the other hand, TMDLs or "total maximum daily loads" pose a serious "cost" challenge. A TMDL is a limit on the amount of a pollutant (e.g., bacteria, metals, nutrients, trash, and dozens of others) that may enter a receiving water in order to protect its beneficial use (typically recreation). The cost of complying with TMDLs is potentially staggering: in the several millions of dollars annually, depending on the municipality and its watershed location (Los Angeles River, San Gabriel River, Dominguez Channel, Machado Lake, Legg Lake, etc.). To date several TMDLs have been adopted. In order for them to be binding on municipal permittees they have to be placed into the NPDES permit. Once this happens, subject cities must comply with the TMDL's numeric limitation known as a "waste load allocation" (WLA). The problem is that the Regional Board, in the several TMDLs that it has adopted thus far, plans on requiring cities to comply strictly with the Support of Reso. for reasonable, practical... NPDES permit requirements Page 3 of 3 March 16, 2011 WLA in the receiving water through the implementation of BMPs — beyond what federal regulations call for. However, if the WLA is not met, the non - compliant city will be subject to administrative enforcement from the Regional Board, and, more seriously, third party law suits from non - governmental environmental organizations. A successful third party law suit against a city could result not only in costly fines and legal fines, but is also likely to result in a settlement agreement requiring it to agree to use general funds to pay for costly regional treatment facilities. FISCAL IMPACT There is no impact on the General Fund thru the adoption of this resolution, However, if the Regional Board incorporates TMDLs into the next municipal NPDES permit, the potential fiscal impact on the City is expected to be unmanageable. Should that become a reality, the City would have no choice but to challenge that requirement on unfunded mandate and other legal grounds. In which case legal cost will be incurred. RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2011 -010 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SUPPORTING THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES DIVISION, CALLING FOR REASONABLE, PRACTICABLE, AND ECONOMICALLY ACHIEVABLE TMDL AND MUNICIPAL NPDES PERMIT REQUIREMENTS ". ATTACHMENT Resolution No. 2011 -010 Attachment RESOLUTION NO. 2011 -010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SUPPORTING THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES DIVISION, CALLING FOR REASONABLE, PRACTICABLE, AND ECONOMICALLY ACHIEVABLE TMDL AND MUNICIPAL NPDES PERMIT REQUIREMENTS WHEREAS, on February 16th, the League of California Cities, Los Angeles Division ( "League ") adopted a resolution calling for reasonable, practicable, and economically achievable total maximum daily load (TMDL) and municipal National Pollutant Discharge Elimination System (NPDES) permit requirements (see attached League resolution); and WHEREAS, the League's resolution encourages the use of water quality based effluent limitations (WQBELs) in executing total maximum daily loads (TMDLs) in NPDES permits issued to Los Angeles County municipal permittees in accordance with federal stormwater regulations; and WHEREAS, the use of WQBELs would prevent requiring the City, as a municipal NPDES permittee, to strictly comply with numeric limitations associated with TMDLs by allowing compliance to be achieved through the implementation of best management practices (BMPs); WHEREAS, if the Regional Board does not allow the use of WQBELs to comply with TMDLs placed into NPDES permits, and relies instead on State law to compel compliance, it will create an unfunded mandate, which could impose onerous compliance costs on the State resulting from successful unfunded mandate claims raised by affected municipalities; WHEREAS, the City, along with many municipalities in Los Angeles County, fully supports the League's resolution; WHEREAS, the resolution proposed herein also authorizes the City to take actions necessary to promote the use of WQBELs and/or other regulatory mechanisms to assure that compliance with TMDLs or municipal NPDES permit requirements is. achieved through the implementation of best management practices without having to meet a numeric limitation on the pollutant for which a TMDL was created to address; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVES AS FOLLOWS: Resolution No. 2011 -010 Page 2 of 4 SECTION 1. That the above recitals are all true and correct. SECTION 2. That the Mayor and his/her designee take the following actions: 1. forward the League's resolution and this resolution to county, state, and federal elected officials and to appropriate state and federal regulatory agencies, and provide an explanation of their intent and purpose; 2. communicate in writing and meet as often as necessary with elected officials and regulatory agencies on this matter; and 3. challenge through administrative claims or petitions, or litigation of any regulatory requirement that would impose upon the City strict compliance with numeric limitations in TMDLs, municipal NPDES permit, or other regulatory mechanisms. SECTION 3. That the City Clerk shall certify to the adoption of the Resolution and shall cause the same as to be published or posted in the manner prescribed by law. APPROVED AND ADOPTED this 161h day of March, 2011. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA } COUNTY OF LOS ANGELES } SS. CITY OF BALDWIN PARK ) I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 201'1 -010 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 16, 2011, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: LAURA M. NIETO, CMC DEPUTY CITY CLERK [_,c_a', 1n�;cIcs County DM €tat? S . I _trice t a [,i,r, �! t February 18, 2010 'f0: Cities of Los Angeles County FROM: Robb Korinke, Executive Director I Los Angeles Division, League of California Cities RE: Recommendation to Support Reasonable and Economically Achievable Stormwater National Pollutant Discharge Elimination System ( NPD1S) Permit and Total Daily Maximum Load (TMDL) Requirements through the Use of Progressive and Adaptive Best Management Practices On February 16, 2011 the membership of the Los Angeles Division, League of California Cities approved and passed a resolution related to regional, state and federal water quality requirements for municipalities. This resolution was reviewed and approved unanimously by the Division Legislative Committee (Jan 18, 2011) and Board of Directors (Jan 26, 2011). Specifically, the resolution directed the Division's support of the following: • The California State League of Cities' statewide policy that TMDLs be reasonably achievable, environmentally sound, cost - effective and based on sound scientific findings • The California State League of Cities' statewide policy that generally opposes strict compliance with numeric limits in municipal NPDES Permits because of the difficulties municipalities often face in meeting them, and the costs and potential enforcement impacts • A recommendation that the Los Angeles Regional Board allow municipalities to comply with TMDLs through a reasonable, practical and economically achievable Best Management Practices. • A recommendation that this Best Management Practice compliance approach be included in the upcoming municipal NPDES permits in Los Angeles County, in lieu of absolute compliance, by whatever means necessary, with numeric limits. Moreover, the resolution authorized the Division President to send letters to all member cities in the Los Angeles County Area, encouraging them to adopt similar resolutions. Please contact me with any questions. Best, Robb Korinice Executive Director, Los Angeles Division robb c lacities.or 562.912.3483 A RESOLUTION OF THE LEAGUE OF CITIES, LOS ANGELES COUNTY DIVISION, SUPPORTING REASONABLE, PRACTICABLE AND ECONOMICALLY ACHIEVEABLE STORMWATER NPDES PERMIT AND TMDL REQUIREMENTS, THROUGH THE USE OF PROGRESSIVE AND ADAPTIVE BEST MANAGEMENT PRACTICES Whereas, municipalities in Los Angeles County are proud of their environmental programs and invest significant resources in improving water quality by implementing both federal, state and local environmental programs, including the National Pollution Discharge Elimination System (NPDES) permits and the Total Daily Maximum Load (TMDL) program; and Whereas, the United States Environmental Protection Agency (USEPA) is governed under a consent decree issued by a federal district court in 1999 which requires USEPA to adopt 96 TMDLs for water bodies in the Los Angeles region, under an accelerated time schedule; and Whereas, the State of California, through the State Board and Regional Board, has been designated by the USEPA to enforce federal stormwater regulations, including the municipal NPDES permits and TMDLs, under the Clean Water Act; and Whereas, TMDLs are the means by which water quality standards are applied to the municipalities and TMDLs are specifically designed to achieve beneficial uses of water bodies by limiting the amount of pollutants in runoff conveyed to them; and Whereas, TMDLs are typically implemented and enforced against local governments through the Municipal NPDES permits and that the Clean Water Act allows for third -party litigation /citizen suits against local governments if they fail to comply with their NPDES permit requirements; and Whereas, the USEPA and the Regional Board have adopted dozens of TMDLs since 2091 and additional TMDLs are pending adoption under the consent decree; and Whereas, the Regional Board has already incorporated into the current NPDES permit a trash TMDL for the Los Angeles River and a bacteria TMDL for the Santa Monica Bay, and plans to include in the permit dozens of other TMDLs affecting Ballona Creek, Calleguas Creek, the Dominquez Channel, the Los Angeles River and the San Gabriel River, and Santa Clara River watersheds; and Whereas, a study commissioned by the United States Environmental Protection Agency (USEPA) concluded that the stormwater management program (including TMDLs) in the United States is dysfunctional and in need of radical change; Whereas the USEPA study concluded that the cost of complying with TMDLs would impose upon subject local governments tremendous costs that may not result in a significant improvement in water quality; Whereas, a Government Accounting Office report commissioned by Congress found that compliance with existing TMDL regulations has been problematic and that limitations in USEPA's economic analysis of the NPDES and TMDL programs raises questions about their reasonableness (GAOIT- RCED -00 -233); and Whereas, the GAO also found that states have had difficulty in developing accurate water quality standards for the TMDL program due to a lack of financial resources and that, as a consequence, local governments risk directing limited resources to water bodies that have been incorrectly targeted for clean -up (GAO -03- 881T); and Whereas, the State's non - partisan Little Hoover Commission found in its January of 2009 report that local governments, representing small, poor communities, as well as larger, richer urban areas, are struggling to pay for upgrades needed to protect the state's waters and that urban stormwater is a vexing problem with costly solutions, yet the State has not developed an adequate system for assessing and prioritizing the problems; and Whereas, the State Water Board commissioned a panel of experts to report on the feasibility of relying on numeric limits in municipal NPDES permits and the panel reported on June 19, 2006 that "it is not feasible at this time to set enforceable numeric effluent criteria for municipal BMPs and in particular urban discharges "; and Whereas, the League of California Cities adopted statewide water policy guidelines in March of 2010 supporting the development of reasonably achievable, environmentally sound and cost - effective TMDLs based on monitoring and sound science, and opposes legislation that requires the use of numeric limits in NPDES permits, because of the difficulties in meeting numeric limits, problems with exceeding numeric limits and the costs and potential enforcement impacts of numeric limits; and Whereas, federal regulations allow for flexibility and provide discretion to the states when imposing NPDES permit requirements and developing TMDL programs, and USEPA has adopted Interim Permitting Approach for Water Quality -Based Effluent Limitations in Storm Water Permits, which allows municipalities to employ best management practices (BMPs) as a reasonable, practicable and economically achievable method to improve water quality in lieu of incorporating numeric limits into NPDES permits; and Whereas a recent USEPA memorandum reaffirmed the use of BMPs in addressing water quality based effluent limits (WQBELs) as a means of complying with TMDLs in NPDES stormwater permits; Now therefore, the League of California Cities, Los Angeles Division does hereby resolve: 2 Section 1. That the President is authorized to communicate with USEPA, the State Board and the Regional Board: 1. That the Division supports the California League of Cities statewide policy that TMDLs be reasonably achievable, environmentally sound, cost - effective and based on monitoring and sound science. 2. That the Division supports the League of Cities statewide policy that generally opposes strict compliance with numeric limits in municipal NPDES Permits because of the difficulties in meeting them, problems with exceeding them, and the costs and potential enforcement impacts. 3. That the Division recommends that the Regional Board allow the municipalities to comply with TMDLs through reasonable, practical and economically achievable BMPs, in a progressive and adaptable manner. 4. That the Division recommends that this BMP compliance approach be included in the upcoming municipal NPDES permits in Los Angeles County, in lieu of absolute compliance with numeric limits by whatever means necessary to achieve such compliance. Section 2. That the President is directed to send letters to all member cities encouraging them to adopt similar resolutions and communicate their position in support of best management practices, rather than strict compliance with numeric limits, as a means of implementing TMDLs in the Municipal NPDES permits to the USEPA, the State Board and the Regional Board. 11 r� BALDWIN P •A, R, K TO: FROM: DATE: CITY COUNCIL AGENDA MAR 1 CITY OF BALDWIN PARK STAFF REM, - 4 Honorable Mayor and Members of the City Council Marc Castagnola, AICP, Community Development Manag March 16, 2011 SUBJECT: CONTINUED FROM MARCH 9, 2011 - Public Hearing Regarding the Fiscal Year 2011 -2012 Annual Action Plan and Citizen Participation Plan PURPOSE The purpose is for City Council to hold the first of two required public hearings regarding the: i) FY 2011 -2012 Annual Action Plan; 2) Citizen Participation Plan; and 3) To Consider The Funding Allocations For The FY 2011 -2012 CDBG Public Service Programs. BACKGROUND/ DISCUSSION Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five -year strategy designed to address the housing needs of extremely low, low and moderate - income households within the community. The current Five Year Consolidated Plan covers years 2010 -2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. All Plans are due to HUD by May 15, 2011. This public hearing will focus specifically on the Action Plan for year two (2011 -2012) of the Five Year Consolidated Plan and the funding allocations to public service programs. For FY 2011.2012, the City of Baldwin Park expects to receive an estimated amount of $486,000 in HOME Investment Partnerships (HOME) entitlement funds, and $40,000 in HOME projected program income; and $1,440,378 in Community Development Block Grant (CDBG) funds. The anticipated amount reflects HUD recommendation that cities take into account an expected 10% reduction of CDBG funding from last years allocation. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $216,000. A public service program provides funding or other types of assistance to low- income youth, elderly, disabled, homeless and other special needs individuals. CDBG Annual Plan PSA March 16, 2011 Page 2 of 2 Program Income HUD allows Cities to include the estimated program income when calculating the amount available for public service programs. However, because program income is generated through the repayment of rehabilitation loans, actual amounts received vary from year to year. The City currently funds its Rehabilitation Loan program with HOME funds. Because CDBG funds are no longer utilized for the rehabilitation loans the amount of CDBG program income received on an annual basis has drastically reduced. If the estimated program income is not generated, it will result in an audit finding. Therefore, to avoid the possibility of future non - compliance and audit findings, CDBG program income will not be considered in FY 2011 -2012 funding allocations. FUNDING RECOMMENDATIONS Commission /Committee Recommendations Joint Housing and Community Services Commission, who form the CDBG Advisory Committee, held two community meetings. At the meetings held on January 6t" and February 3rd the Committee heard presentations by organizations that submitted applications for public service funding. Because the City's actual allocations are not announced by the federal government until March or April, yet the budget process requires action taken prior to that time period, and since the HUD recommendation to anticipate a 10% reduction was not announced until after the Joint meeting, the Committee utilized last year's allocation while considering their recommendations. The Committee recommendations were finalized based on their attempt to address the specific needs of the low - income Baldwin Park residents during the current economic crisis. As you are aware, the lack of funding available creates a challenging and overwhelming process. The CDBG Advisory Committee funding recommendations are a result of a well informed, educated and united process. The Committee's final recommendation is very much appreciated and was completely supported by staff. Unfortunately, as previously stated, on February 15, 2011, after the Committee meeting, staff received information that HUD is recommending Cities consider a 10% reduction from last years allocation based on the recently announced federal budget. Therefore, cognizant of the time constraints with the CDBG and HOME funding process, the E -team considered the funding request and made recommendations allowing for the 10% reduced amount. The most significant difference in the E- Team's funding recommendations to those of the Joint Commission is the Maps for College program. Although the Joint Commission acknowledges Maps for College as an excellent program, the Committee understands that funding and programs for educational services are offered through other agencies such as School Districts, adult education, local colleges and vocational programs. Therefore, it was the consensus of the Committee that funding this program cannot come at the expense of other underserved or unmet needs programs. The Committee elected to allocate the limited amount of funding available to social service programs CDBG Annual Plan PSA March 16, 2011 Page 3 of 3 identified in the Consolidated Plan as "High Priority" programs which address the immediate needs of our residents such as anti - poverty strategy programs, crime prevention and homeless assistance programs. The E -Team appreciates Commission's efforts in allocating limited resources for numerous competing needs and understands Joint Commission's view that programs such as Maps 4 College should be offered /funded through other agencies such as the School District, however, the E -Team feels that MAPS 4 College program, which provides assistance with educational enhancement programs to improve the overall quality of life of low- income youth, offers services in line with the City Council's vision to encourage higher education, Such programs are important especially during tough economic times and funding this program is a good investment in the future of our youth. Therefore the E-Team recommends funding the Maps 4 college program in the amount of $4,000. The recommendations are as follows: The program description of each public service application is also attached for your review. (Please see Attachment) FY 2011 -2012 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the am, ` E Te s Difference between Orgahizatian FY10I11 FY 11112 Committee's Recommendatioi) based orb H 0 Committee Ailocals[on Request Reeommendat�ons 10 %Budget and team's'; . ,. Reduction mendatior�: BPPD Pride Platoon $21,744 $48,000 $21,000 $20,000 ($1,000) Childcare Subsidy $27,000 $20,000 $20,000 $15,000 ($5,000) Church of the Redeemer Food Bank $10,000 $15,000 $11,063 $9,000 ($2,063) Domestic Violence Advocate $15,000 $15,000 $15,000 $14,500 ($500) ESGV Coalition for the Homeless $10,000 $10,000 $10,000 $9,000 ($1,000) Family Service Center $40,000 $40,000 $40,000 $36,000 ($4,000) Graffiti Removal $56,819 $80,000 $60,000 $55,000 ($5,000) MAPS For College $0 $16,000 $0 $4,000 $4,000 Project Sister $5,000 $5,000 $4,000 $3,500 ($500) RecreationlSports Scholarship $20,000 $30,000 $20,000 $1$,000 ($2,000) Santa Anita Family Services $5,000 $5,000 $5,000 $4,500 ($500) St. Johns Church Social Services $4,000 $5,000 $4,000 $3,500 ($500) Youth Employment $30,000 $30,000 $30,000 $24,000 ($6,000) TOTALS $244,563 $319,000 $240,063 $216,000 $24,063 The program description of each public service application is also attached for your review. (Please see Attachment) FY 2011 -2012 Annual Action Plan and Citizen Participation Plan Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the CDBG Annual Plan PSA March 16, 2011 Page 4 of 4 Public Library beginning April 5, 2011 and concluding at the second public hearing scheduled for May 4, 2011. Public Notification As required, on November 15, 2011 a public notice was published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 14, 2011, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 2, 2011, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2011 -2012 Annual Action Plan. FISCAL IMPACT There will be an impact to the general funds to the extent that the gap in funding for specific City administered programs be compensated. The gap to provide City services at the same level as in FY 2010 -2011 funding to the proposed FY 2011 -2012 funding is approximately $10,000 - $12,000. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing: Approve the allocations for the FY 2011.2012 CDBG public service programs by selecting one of the following options: OPTION 1 — Approve E- Team's recommendations for funding; or OPTION 2 — Revise allocations as the City Council deems appropriate. Attachments 1) Public Service Applications /Program Descriptions Child Care Subsidy Application City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. — Phone NumberlExt. (626) 813 -5269 _ (Previous Year Allocation): $27,000 CDBG Amount Requested: $_20,000—Other Funds: $_13,395—Total: $_33,395, (Please attach a copy of your proposed budget) Project Description: Child Care Subsidy This program provides working arents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to gualify for the subsidy, and meet low to moderate - income levels. Parents are allowed to select a childcare center of their choice to enroll their children as Iong as the care provider is licensed or a Cit operated program. Subsidies are set at a cap of 30 %o return on total amount paid for the childcare services. To participate in the program parents are required to _provide proof of address and income verification. The entire amount of $20,000 goes directly to participating families and the department absorbs the remaining costs and /or expenses for utilities, materials and supplies, building maintenances, outside printing expenses, _as-well as part time staffing. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or _30 Households For CDBG Department Use Only: Recommendation: Approved E] Denj--] National Objective/ Eligible Criteria Comments: Reviewed By: Approved: Domestic Violence Advocate Application City of Baldwin Park FY 2011-2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Armando Lopez 408 (Previous Year Allocation): $95,000.00 Phone Number /Ext. _626- 960 -9955 ext CDBG Amount Requested: $ 15,000.00 Other Funds: $ (Please attach a copy of your proposed budget) Total: $ Project Description: A DV Advocate would work hand in hand with the DV/Sexual Assault detectives to provide emergency assistance to DV victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health, and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day -to -day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, Coordinate with the District Attorney Victims' Advocate, Legal resources, Medical assistance, Shelter information, Restitution information, and Relocation information. This program will bring together the DV detectives, the Advocate, local service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the formation of this specialized unit. An Advocate could be hired at a salary range of $15.00 to $20.00 an hour; between $95,000 to $ 20,000 a year. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made_ a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: 128 Individuals or Households For CDBG Department Use Only: Recommendation: Approved F-1 Den $ National Objective /Eligible Criteria Comments: Reviewed By: Approved: Family Service Center Application City of Baldwin Park FY 2411 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person:—Manuel Carrillo Jr. _ Phone Number/Ext. _(626) 813 -5269. (Previous Year Allocation): $35,000 CDBG Amount Requested: $ 40,000_Other Funds: $_41,200 Total: $81,200^ (Please attach a copy of your proposed budget) Project Description: ,Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals Food bank referrals emer enc shelter vouchers emergency food vouchers, domestic violence counseling mental health referrals emergency transportation, case manac jement, tutoring-and immigration assistance. Over 200 clients are assisted monthly at the center. Many of our clients face severe hurdles in re- establishing as part of our community, • our staff is committed to assisting those clients in need. Our target service area is the low to moderate area of Baldwin Park. Staff is reguesting a grant in the amount of $40,000.00 to offset the cost of the staff in for the facility. As noted above the general fund contributes to the success of the Family Service Center by covering expenses for utilities materials and supplies, building maintenance outside printing and part time staffin . (Please attach additional sheet to provide additional information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households: Projected Number of Beneficiaries Served: Individuals or _700 – Households For CDBG Department Use Only: Recommendation: Approved El Den} $ National Objective/ Eligible Criteria Comments: Reviewed By: Approved: Graffliti Abatement Program Application CITY OF BALDWIN PARK Community Department FY 201 1 -2012 Community Development Block Grant Funds Public Service Programs City Request for Funds Contact Person: Mike Salas Phone Number /Ext.: (626) 960 -3993, ext. 512 (Previous Year Allocation): $58,000.00 CDBG Amount Requested: $80,000.00 Other Funds: -0- Total: $80,000.00 (Please attach a copy of your proposed budget) Project Name: Graffiti Abatement Program (GAP) — Graffiti Removal at Public Facilities Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including, City Civic Center, Morgan Park, Syhre Park, Hilda Solis Park - Teen Center /Skate Park, Barnes Park, and Walnut Creek Nature Park. The City anticipates that GAP will provide service to remove more than 98,000 monikers throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for proper removal. The funds will ensure that graffiti is removed throughout the community in the timely manner and the aesthetics of the community are maintained. In addition, the CDBG funds will not be used for privately own properties. The Public Works Department/GAP desires to continue the current program of assisting wherever graffiti exist on public facilities; therefore, the department is requesting the funding of $80,000 to be reinstated for FY 201112012. Funding for public service programs comes from the CDBG program received through the Department of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low /moderate income households. In order to be eligible for these funds, the program must provide a service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size 1 2 3 4 5 6 7 8 A4yDDwmentsA0DBG11 VRequeslForm Annual Income Limit $42,450 $48,500 $54,600 $60,650 $65,650 $70,350 $75,200 $80,050 Projected Number of Beneficiaries Served: Individuals or Households Estimated Project Completion Date: June 30 2012 (Please attach additional sheet to provide further Information that may be pertinent to your request.) For Community Department Use Only: Recommendation: Approve 0 Comments: Reviewed By: Deny 0 $ MyDoc=entsACOBG1 f 12RequestFofm Approved :, Platoon Application City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: David Reynoso Phone Number/Ext. 813.5227 (Previous Year Allocation): CDBG Amount Requested: $48,000 Other Funds: $1,112.28Total: $49,112.28 (Please attach a copy of your proposed budget) Project Description: Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8-week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. The requested amount will fund two programs consisting of 40 youths each. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Youths Individuals Households Projected Number of Beneficiaries Served: Individuals or 80 Households For CDBG Department Use Only: Recommendation: Approved 0 DenyEl $ I I DEC 2 2 &IU F., i -, so- � i s �•ir5 National Objective 1 Eligible Criteria Comments: Reviewed By: Approved.. Boot Camp Budget CDBG 2011/2012 Learning for Life 1 Insurance for POST 1906 $423.00 Museum of Tolerance $285.00 Staff and 40 students Overnight Camp Expense: Meals: $875.00 Lodging: $1,007.00 MRE Meals: $2,160.00 $72.00 x 30 cases 9.75% tax $210.60 Water $350.00 $3.50 x 900 cases Uniforms - Students $1,435.80 $35.92 x 40 9.75% tax $140.09 Graduation uniforms $560.00 $94.00 x 40 9.75% tax $54.60 Salaries for Staff rate hours Lieutenant $55.63 60 $3,337.80 Officer (5) $35.64 70 $12,474.00 CSO $23.69 25 $592.25 Miscellaneous: Plaques $100.00 Graduation Refreshments $220.00 Presenter Awards $165.00 Officer Supplies $165.00 Total for one program $24,556.14 %A PRO(SRAMS =# L) 9, 1la,413 Recreation Scholarship Application City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. (Previous Year Allocatron):_$25,000_ Phone Number /Ext. _(626) 813 -5269 CDBG Amount Requested: $_30,000 Other f=unds: $11,362 Total: $ 41,362^ (Please attach a copy of your proposed budget) Project Description: Recreation Scholarship The Recreation Scholarship Program provides children of low and moderate- income families in the community with scholarships that will allow them to participate in organized youth sports programs and recreation classes. The City offers 70% of a child's registration fees in an amount not to exceed $150.00 per child regardless of family size. Staff re uires that all participants provide roof of address and income verification. The Recreation and Sports Scholarship program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The entire amount of $28,000 will go directly to participating families and the department absorbs the remaining costs and/or expenses for utilities materials and supplies, building maintenances outside printing expenses, and part time staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households: Projected Number of Beneficiaries Served: Individuals or _175 Households For CDBG Department Use Only: Recommendation: Approved F---] Den National Objective/ Eligible Criteria Comments: Reviewed By: Approved:. Youth Employment Program Application City of Baldwin Park FY 2011 -2012 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. _(626)_813 -5269 (Previous Year Allocation): $30,000 CDBG Amount Requested: $_30,000 Other Funds: $_13,208 Total; $_43,208, (Please attach a copy of your proposed budget) Project Description: Youth Employment Program The program works to pr ovide job opportunities for youth in our community who need positive alternatives throughout the year. Our Youth Employment program compliments our Department by acting as a feeder program to our regular part -time staffing needs. The Pro-gram l2rovides job opportunities for low- moderate income outh between the a es of 16 -21 ears. To date we have 8 artici ants and have exhausted over 46% of the entire aiocation of $30,000 for the ro ram Each fiscal year several of the participants become hired as permanent art-time staff. The participating youth have gained valuable work experience after being laced in various iob locations throe hout the City. The re nested amount of $30,000 will go towards funding the program, the department will use other funds to absorb the administration costs of the program including, expenses for utilities materials and supplies, uniforms outside printing expenses, participant supervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or 15 Households For CDBG Department Use Only: Recommendation: Approved 0 Den National Objective /Eligible Criteria Comments: Reviewed By: Approved:, Church of the Redeemer Application CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQ UIREMENTS............................................... ..............................I APPLICATION CHECKLIST...................................................... .............................11 FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL AND DESCRIPTION................................................... ..............................2 CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS .......................................... ..............................7 CERTIFICATION................................................ ..............................8 Application packages are due by 5 p.m,, on Monday, December 27 2010 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non- profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NON- DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc —) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. APPLICATION CHECKLIST ORGANIZATION 'RcA l Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 964 -4011 ext 3541496.. 1. APPLICATION FORM a 2. Zc BUDGET PROPOSAL (ATTACHMENT A) G 3. BOARD OF DIRECTORS AFFIDAVIT, 4. ORGANIZATION BY -LAWS. 5. CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT, 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 27, 2010. _ Applications must be submitted to; Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Church of the Redeemer f Redeemer Food Program Agency Address: 3739 Number Monterey Ave. Street Administrator: Dr. Paul A. Flores Administrator Telephone: Baldwin Park 91706 City Zip Code 626 - 960 -9585 Project Site Address: 3739 Number Monterey Ave Street Project Manager: Cecelia Bernal Title: Senior Pastor Fax: 626- 960 -9587 Baldwin Park 91706 City Zip Code Project Manager's Telephone: 626- 960 -9585 Title: Community Projects Director Fax: 626 - 960 -9587 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Redeemer Food Program has been assisting the needs of the low-income individuals and families in the community of Baldwin Park for over 22 years. Providing food baskets on a monthly basis the food program serves more than 6 div` u is and 125 holds h m n h. NQUo-mention the Feed the City program that delivers food to the needy that otherwise has no transportation or means to reach the facility. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 5 ) -4- No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 15,000.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and families in the community that are described as: - Low Income - Seniors livina on fixed- income me couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - As well as others suffering from hunger and malnutrition With the Delp of volunteers, food baskets are assembled and handed out on the last Saturday of the month. However, with the increasing demand of services the program has now been offering food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. For those unable to reach our facility, our Feed the City program reaches out to them. Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals /families each week as we run out of food. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the community if Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. Describe any special characteristics of your client population. Increase. in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Due to the financial difficulties affecting our community, we are in need of additional funding to meet the needs of the people. There -has been an increase in demand over the last few months and do not see any decline in demand for the coming. year. -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? �K Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes, No 2. Address Yes L No 3. City in which client last resided. Yes Y No 4. Number of family members. Yes X No 5. Total family (household) income. Yes �c No 6. Ethnicity Yeses_ No 7. Female head of household Yeses_ No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: r} `F 16'1 Print Name Signa ure - sev 2)n,ci,(zr QQ*,<- tx�c,J��W Title of Officer ,'-� 6) fo Dat ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 0711190 TO Current 07101/11 TO 06/30112 BALDWIN PARK RESIDENTS `�-�' o� cl dU NON - BALDWIN PARK RESIDENTS c`�5 1 as Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons Migrant farm workers Which further describes the activity you are proposing? V The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit, C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -s - H = W Om uj m � ❑ ai O (L O IL cl I o �. (U :3 (z " I-- LL Cl) d tm O O n 44 O O a OCAw N m a m0 UU cu 0 Z N ,o to (j �s 04- Ow o r- m CV a N ❑ UU ii F- a m r O m U) �r, CL = — a. .� LL E E y y ,a O �` _ � v -� y cU ❑ � U) p_ LL,U m O FO- Q t- N co, i--: 06 U I F- w v GQ W Cl) a CL x W V c L N Q LA ar lr:. Q 0 � � � 0 rJ f� I— LE, m Cj L o N� Q, r Q Lp _ cl 0 T Cl 0) m s ty ay ,� c +1� � L O 0 S t4- !� 19 v O o r T CL O � {� U N U � _ N � a = g u; v, a CL N - c� W ,a .0 N Q U3 U } C U N U L CL LW Cif C c 0 try CL Q S� Q 0 is 0 :E 0 - N ❑ c - N o7 4 L!7 Cfl 00 o3 o a- c N -v- C c- W o 0 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Dr. Paul A Flores President/Senior Pastor Indefinite 2. Carmen Calderon Secretary February 2011 3. Cecelia Bernal Treasurer February 2011 4. Jerry Mora Church Administrator Indefinite 5. 6. 7. 8. Name of Executive Director Dr. Paul A Flores CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. ii AGENCY CERTICATION As the Executive Director, or duly authorized representative of [�tJwm xx� Pca wV\ (Agency), I certify that the applicant is fully capab e of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name Title of Officer Signature Date A cozy �'f S'� Phone Number Email Address -12- 1 I i L III. U! io, Affiliated with Th e GeneralCoUn W, the ASSemblies of God > ®f ►I 50 And Southern Pacific ►•� Latin American District As approved by the Membership of Church of the Redeemer On October 24,1999- ®� October 1999 CONSTITUTION AND BY -LAWS CHURCH OF THE REDEEW' R, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, LATIN AMERICAN DISTRICT COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should fund expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THERE, FORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, as a local church under the headship of the Lord Jesus Christ, with customs and traditions of Evangelical Pentecostal Christianity; and, in these premises, the following Constitution and By -Laws are adopted: CONSTITUTION ARTICLE ONE - NAME The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or' "corporation ", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, ]PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes- Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, q under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign Fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith As Tenets of Faith, this church accepts the Holy Bible as the inspired and revealed Will of God, the all- sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OF FUNDAMENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By -Laws, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self - government, the prerogatives to choose its own Pastor, and, by action of its membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, and to transact all other business pertaining to its life and conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By -Laws provided. Section Two: General Powers This corporation shall have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, _ redeem, receive, take or otherwise acquire, own, sell, lend, exchange, transfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOD Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as General Council" and "District Council ", respectively, or collectively referred to simply as "Assemblies of God ". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By-Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution 2 This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is 1 irrevocably dedicated to religious purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing or providing for the debts. and obligations of this corporation, the remaining assets shall -be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non -profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Foyer: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20 %) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions inight propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration if at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the 3 r church in taking such action as may be necessary in these premises, unless affirmatively so stated. Section Six:Minirnum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume fall responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ARTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNCIL Section One: The Board of Directors- Name, Number, Authority The Board of Directors of this church shall be known as the Church Board or the Board of Deacons, and shall consist of TEN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three - fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY -LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its deliberations, all meetings of the Church: Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established rules of order, or otherwise M governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE TWO - MEMBERSHIP Section One: Members church, the qualifications There shall :but one class of regular active membership of this ch and acceptance of same being subject to approval of the Church Board, as hereinafter in these By -Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3 -7, 1:12, 13; I Peter 1:18 -25). B.- Water Baptism by immersion (Matt. 25:19; Col. 2:12} C.- Evidence of a consistent Christian life (Rom. 6:4, 13:13; Eph. 4:17 -31, 5:2, 1S; I John 1:6 -7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G.- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those.approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at the earliest convenient meeting of the congregation. No applicant for membership shall be accepted as a member within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and the Secretary. If a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person`s address of record in the files of the church. I£ -such member so notified does not in writing formally request restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shall be automatically terminated from membership of the church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the 0 church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. ARTICLE THREE' - DISCIPLM OF MEMBERS Section. One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15 -17; I Cor. 5:9 -13; H Thess. 3:11 -15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Section Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. Section Three: Requests for Restoration, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Boctrd shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Church Board, such appeal .shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. h ARTICLE FOUR. - QUAII..IIICAIIOI>IS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A,- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His life and conduct shall conform to the following Scriptures: I Timothy 3:2 -7; Titus 1:6 -9; I Peter 5:2 -3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this church, or provide proof that he or she has a current application for such credentials pending with the District Council. In event an individual serving on the Pastoral Staff is in a non - ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged. (Gi andfather clause o for present_ astor s C.- Church Board, 'Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; I Timothy 3 :8 -12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors, D,- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born -again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or econoinic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal N. rights for money damages or equitable relief upon termination of respective employment or service. E Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By -Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church, He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex- officio member and overseer of all committees, departments and programs of the church. He shall provide for alf the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this church without his approval. The Pastor shall perform such other functions as are customary to the office of President, and as necessary to the proper discharge of his duties. B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice - President - When there is a vacancy in the office of Pastor (President), the Vice- President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice - Chairman of the Church Board, there acting as presiding officer in absence of the Chairman. The Vice- President shall perform such other functions as directed by the Church Board, and as customary to the office of Vice- President, and as necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shalt disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, 9 and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice - President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of this corporation, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Staff, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution. and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By -Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 r department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. ARTICLE DIVE - ELECTIONS AND VACANCIES Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re- election of the Pastor shall be by vote of the membership, and such elections shall require a two- thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastor's initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Stair shall not be elected by the membership of the church. They shall be. engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving 30 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Two: The Church Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D. Vacancies on the Church Board shall be filled automatically by the after-na e ® leer next in fine The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one -half of that number required by the Constitution and By-Laws, the remaining Church Board members shall call a ,Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice - President The Vice - President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice - President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. ,Section Five: Vacancies A.- The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such terra, or it may be terminated in manner provided in the paragraph following. Re- election of the Pastor shall be in accordance with provisions found elsewhere in these By -Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been confirmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B.- Other Officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting_ of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct:; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - MEETINGS Section Once: Meetings of the Church Board A.- PIace of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D,- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section 'two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and hell as hereinafter in these By -Laws provided. C.- Might of Initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1.- Devotional 2.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report T- Committee Reports 8.- Unfinished Business 9.- New Business 10.- Adjournment Section 'Three: Public Worship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. ARTICLE SEVEN - COMMITTEES, DEPARTMENTS AND PROGRAMS Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex- officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a. Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real properly or personal property for the use and benefit of this corporation. } There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board, Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. Nnot otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, on Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. ARTICLE EIGHT - EDUCATION DEPARTMENTS - NONDISCRIMINATION POLICY Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre- school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship iC7 or loan programs, or athletic and other school administered programs. ARTICLE NINE - REAL PROPERTY, CHURCH CAMPUS AND FACILITIES Section One: Title to heat Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two- thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such ' activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to' establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. ARTICLE TEN - FINANCE, RESOURCES AND DISBURSEMENTS Section One: Financial Resources This church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:14; Matt. 23:23; Heb. 7:4 -9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs 'and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the =, Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section. ,Sig: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10 %) of the annual general fund budget must first have approval of the membership. Approval of the membership hi this regard shall require a two- thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive fiom the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of ,Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. ARTICLE ELEVEN - RESOLUTION AND ARBITRATION OF DISPUTES It is the policy and standard of this church to avoid conflicts involving hostile confiontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section One: Disputes between Individuals 18 5 A.- Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the } Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B.-In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church, Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.- The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and /or the Presbytery. C.- The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Missouri, for resolution according to such rules and regulations as he may set, and in accordance with the By -Laws of the General Council, as such By -Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 f Section Foam: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born -again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE - AMENDMENTS Amendments to these By Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By -Laws shall require a two- thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 iA ki 4j Q .f L- 0 U CERTIFICATE OF AMENDMENT Of ARTICLES OYINCORPORATION 'ho Ql w l_- n.&�mw of o a Mfg .a i., AURELIANO FLORES and JOSEPHINE CASTILLO certify that- FEB B 2006 J.- They are the president and secretary, respectively, Of au damps" Vatil- t ai ftfa, IGLESI.A S CRIST`1ANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2.- The Article of Incorporation. ofthe corporation are amended in their entirely, to read as follows: ARTICLE I. The name of this corporation is- CHURCH DE THE REDEEMER OF THE ASSEMBLIES OF GOD ARTICLE II. A.- This corporation is a religious corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B.- The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal (Evangelical Christianity, as a ehurch , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. C. This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1950 not otherwise applicable to it under 1Part.5 thereof. ARTICLE M. A.- This corporation is organized and operated exclusively for religious purposes within the meaning of 1;501( c) (3) of the United States Internal Revenue Code. B.- No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C.- - Notwithstanding any other provisions of these Articles, this corporation ,3 shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under 4501(c)(3) of the Internal Revenue. Code, or (!) by a corporation contributions to which, are deductible under 4170(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real properly now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD; a California Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code 4501(c) (3,', or, if -it is not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASEEMBLIES OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to provisions of Internal Revenue Code X501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and Operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tag exempt status under �5d11( c) (3) of the Internal Revenue Code." 3. The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We. fiwffier declare under penalty of penury under the laws of the State of California that the matters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 9AA!iui7re::1�ian—o Flores J ephine Castillo r Incorporated on: August 7, 1962 California Corporate Number; 0437263 2 U. S. TREASURY DEPARTMENT e r INTERNAL REVENUE SERVICE WASHINGTON 25, Q. C. sfRY14�' IN REJ'LYY ER REF TO 1:1',:E0-5 JJF -AUG 3 11964 • General Council of the Assemblies of God 141+5 Boonville Avenue Springfield, i- assouri 65802 Gentlemen: We have considered your request for a group ruling holding your subordinate units exempt from Federal income tax as organ- izations described in section 501(c)(3) of the Internal Revenue Code of 1954- Our records disclose that you were held- exempt from Federal income tax under section 23 1(6) of the Revenue Act of 1921 on April 15, 1922. On September 14, 1935 you were held exempt under section 101(6) of the ?'revenue Act of 1934, which ruling was af- firmed under the Revenue Act of 1936 on April 27, 1938. On September 20, 1955 the Distract Director held that since sec- tion 501(c)(3) of the -1954 Internal Revenue Code contains the same provisions as section 101(6) of the prior Revenue Acts, previous rulings are held to be applicable under the 1954 Code. Based upon the information presented, it is held that your subordinate departments, district councils, churches, i_xtstitu- tion's, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1961, are exempt from Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You and your subordinate units are not required to file Federal income tax returns so long as a -tax exempt status is maintained- It ;,rill not be necessary for you "and your subordinate units to filb the annual information return, Form 990 -A, generally re- quired of organizations exempt.under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(a) of the Code are applicable. F-RECEIVED I SEP 31964 GENERAL SECRETARY'S OFFICE t _2_ General Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not liable for the taxes inTosed under the federal Insurance Contributions Act (social security taxes) unless waiver of exemption certificates are, or have been, filed as provided in that Act. Inquiries about the waiver of exemption certificates should be addressed to the District Director concerned. You and your subordinate units are not liable for the takes imposed under the Federal Unemploy- ment Tax Act. For next year, and for each succeeding year thereafter, please send us the following information not later than fort;- - five days after the close of your annual accounting period: 1. Lists shoring the names and mailing . addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. in lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub- ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable in all respect to the new subordinate units. 3. A statement if, at the close of the year, there were no changes in your roster. -3- General Council of the Assemblies of God 4. "A statement of any changes in the character, purposes or method of operation of your organi- zation or those of your subordinate units. 5. Duplicate copies of amendments to charters or bylaws; of your organization or those of your subordinate units. You should advise each of your exempt subordinate units of the exemption and the pertinent provisions of this ruling in- cluding the liability, if any, for filing information or other returns . . The District Directors concerned are being advised of this action. Very truly yours, } Chief, EX-emp-t'Organizations Branch f. i FA i N C) q m < q c = o # o � 0 o 0 0 0 0 0 o 0 g 0 o 7 a 7 d 0 0 a o m ¥ # a q & o a q & ' W LO n o 0 7 C c V U M C=) a c & k o q o / to \ c o m $ f q % cl� 4 4 V� 60- m V� A m m + 604 6r� m # 60- W' . A 2 k - 2 � m e 3 � 4 e � k 2 / $ ■ / c c q « \ \ \ \ \ < ƒ 2 q 2 $ kk 7 k f / ¢ ƒ < = U 2 $ ) ° $ \ $ lu % � / \ k k k k k LL § E o 2 § 2 0 O 2 o / n c / «. r a / i o « m x < w n co n m r- n 7 r m w @ - mm ¥ ? 5 2 S e c 2 > t y t m f k V- / < 2 e 2 > e © ® m m o / E ® o 7 a / m < 2 2 U @ O 2 O G § � _ 2 % C 2 \ \ M 2 / d « $ \ f / / Cl) / k / % / ? q .� q ± U m (0 m 3 V) n ± « c 2 « / k\ % � x 0 w CD 0 tl N � r m� L � W Lr L Qi t w L S V N W [ii a CO N m r- O CD (D e~D 6 06 o 6 4 o A (D Ln I- L r M V M C 00 CO 00 cr) It IRt CAE N 00 00 ca U w w 'p � Q1 fLi U o U C3 � � U U Z F W <°ri h�- c C0 n O w J Q) m m o W >% n 06 4 m L z Q Q w w Lij 0 G Z U JO LO m ui ri ti Cr) r � T- Cl) Efi /19- o a F-- Z 4t 00 0 w O w z W d A J F�- Church of the Redeemer Income Expense Statement Dec. 31, 2009 INCOME TOTAL INCOME $ 485,735 EXPENSES Salaries $ 165,146 Payroll Taxes $ 12,528 Church Mortgage $ 71,820 Insurance $ 17,343 Property Taxes $ 4,839 Building Operating /Maintenance Expenses $ 60,765 Office Operating Expenses $ 23,211 Mission Support $ 169,737 Miscellaneous $ 2,530 TOTAL EXPENSES $ 527,879 TOTAL NETILOSS INCOME $ (42,144) GENERAL INCOME 2007 $ 414,379 2008 $ 416,740 2009 $ 485,735 GROUP MINISTRY INCOME 2007 $ 102,106 2008 $ 78,678 20091$ 57,051 109,222 PERCENTAGE OF INCOME SOURCES N Tithing 67% o Offering 8% E CajitafBldg 1% o Special Ever 66% 0 Ministry 16% ■ Misc. 3% K Salaries 36% 0 Mortgago/Taxes 12% in Insurance 4% ❑ Bid Operating Exp. 10% E Office Operating Exp, 4% ■ Mission Support 36% NI MIS c..6% INCOME STATEMENT Year Ended December 31, 2009 Unaudited Total Income Expenses Salaries Payroll Taxes Church Mortgage Insurance Property Taxes Building Operating/Maint Exp, Office Operating Exp. Mission Support Misc. Total Expenses Net /Loss Income Tota I ($) $ 485,735 $ $ $ $ 165,146 12,528 71,820 17,303 4,839 60,765 23,211 169,737 2,530 527,879 (42,144) STATEMENT OF FINANCIAL CONDITION As of December 31, 2009 Unaudited Tota I ($) ,ssets avings & Checking $ 57,051 ivestments $ 94,505 ixed Assets $ 4,824,152 otal Assets $ 4,975,708 iabilities Wrent Liabilities $ 296,595 ong Term Liabilities $ 848,161 oal Liabilities $ 1,144,756 let Worth $ 3,830,952 • The Redeemer Food Program has been assisting the needs of the low- income individuals and families in the community of Baldwin Park for over 22 years. • It is the only food bank in the City of Baldwin Park 1 • 'The Redeemer: Food Program` provides food asststance to tndivlduals anti families :in the community that are described as Low Income - Seniors living on fixed- income - Hard- working low - income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) - Homeless As well as others suffering from hunger and malnutrition • The food program assists over 600 Individuals/125 Households each month • Due to economic hardships, the program now offers food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. • For those unable to reach our facility: -- Feed the City program delivers food to the needy that otherwise has no trahsportation or means to reach the facility. • The program identifies those individuals and families in the community of Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children, F 2 • `Due to. the financial: difficulties affecting our community today, according to city- data,com as of October. 2009 approximately 15.7% of the Baldwin Park residents are unemployed (91,607) and about 14.5 % are living in poverty (19,220). We have seen in increase in demand over the last few months and do not see any decline in demand for the coming year. . :.s I. MM • Our goal s to expand and increase our services and the amount of baskets given so that we do not have to turn away individuals /families each week as we run out of food. • Baldwin Park Residents — 6,303 • Non - Baldwin Park Residents —185 • Unfortunately we have turn away approximately 40 -50 families each month due to budget limits. 91 Vile would like to thank you for your continuing support and appreciate your time and consideration. Redeemer Food Program 10 FAITH BASED ORGANIZATIONS Pursuant to HUD regulations, an organization that is awarded HUD funds may engage in inherently religious activities providing they are voluntary for participants in HUD - funded activities and occur separately in time or location from the HUD - funded activities, For example, a Bible study that is conducted by a faith -based organization operating a HUD - funded "soup kitchen" must be separate in time or location from the meal service and must be voluntary for any recipients of the meal service. Prayers offered before meals are acceptable so long as they are voluntary and understood to be voluntary by those receiving meal services. As a Faith Based organization, on behalf of: C C (NAME OF ORGANIZATION) I certify that participation in any religious activities and/or specific religious affiliation shall not be a requirement of any participants and /or beneficiaries receiving assistance from our organization's HUD funded activities. I understand that all participation in religious activities is entirely voluntary pursuant to HUD regulation as noted above. Print Name Signature ays"Ks Phone Number 1i(ti fw Title Date IZ 1 ,�b ! to , v'L 44X01V ve_ ESGV Coalition for the Homeless 41 Application `f CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS. ............................................... ............................ I APPLICATION CHECKLIST...................................................... .............................11 FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL AND DESCRIPTION................................................... ..............................2 CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS .......................................... ..............................7 CERTIFICATION ................................................ ..............................8 Application packages are due by 5 p.m., on Monday, December 27, 201 0 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non- profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NON- DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. -11- ORGANIZATION APPLICATION CHECKLIST Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960 -4011 ext 354l496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) V 3. BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. / CHARTER OF ARTICLES OF INCORPORATION 6. _v IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT" v 8. PAST AND PROJECTED ACCOMPLISHMENTS f Application packages are due by 5 p.m., on December 27, 2010. Applications must be submitted to; Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Agency Address: Administrator 1�1 VAl�e� (;RL;TIOAJ Jm2 JA6 A)WeL,5S Administrator Telephone6 0 _Fax: Administrator Email: SG-0&h Q &L ,Cohi Project Site Address: <5 Number (G Ji Street City Zip Code Project Manager: 3 & em) �. �� ' dijitIe: [J�� &9 — Project Manager's Telephone: o ° --110 V Fax:6z -3 &5-� ,�L Project Manager's Email: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sh�et). 1� X712 tJ� U ��$C b`l�e �J� de�rJ � e Lis U� ev,� f iUCo (joy �` 119 - u�).�. 14 I/o, A Has the Age previously received funding from the City of Baldwin Park? Yes (if yes, number of years_] f ) No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ CEO Scope of Services — Please briefly describe your proposed ProjecttProgram and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the,elderly, disabled, handicapped, etc.) Describe any special characteristics of your client population{. �r %7 n ,) it A n vY)m . n i,, / . / Y //,D 1. � f ii ��is i P. �! Increase in Funding Request - if your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in tvoe of services or beneficiaries). MA -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page S regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director ust certify to that effect below: /), (i 0 r 5,&. Print Name Title of Officer IdA�2 � -� nature 'g 4Dat IFIT 1. Name Yes No 2. Address Yes No 3. City in which client last resided. Yes No 4. Number of family members. Yes No y No 5. Total family (household) income. Yes 6. Ethnicity Yes No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director ust certify to that effect below: /), (i 0 r 5,&. Print Name Title of Officer IdA�2 � -� nature 'g 4Dat IFIT ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- W Actual Projected 0711110 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK v RESIDENTS NON - BALDWIN PARK J RESIDENTS -7- W Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons is Migrant farm workers Which further d cribes the activity you are proposing? A) project will benefit a presumed benefit` clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons, BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- /V 0W M 3 fn � W ' CL N O l � e- CL B rn tcs i° U. � � 4- O CL � a m 0U)4:. Nm N d 9 r N UU c� a LL tm Lm QV U a 04- O N O m N 0 0' O � m � O N ❑ - U (L LL 'w- G3 C {i) m � O � O] 0 (1) . )--� O CL , . cz cz y O C c� a, cl co *0 m o Q t- N CY3 d lt? Cd f` 00 m r N C, d V rn h W m W U) CL [L a y d N C p C X W a C i m i N m cv I- 0 d p M p N C N U) p L #.i �- O o N Q r 'ro IM C � v m LL a7 C U �4- O o r r N IL r ! N d m c 0 ai :Q =� CL F CL 7 J C Q. W a) N C- (n N E 0 N '� C7 ❑ C � m E C c o- :3 U) c (Z v C c U 0 CL ��. L j Q a o- N � Cn E c N �+- N (4 m � � 0 tm p CL O c (D � a7 es (D � O i � U U CO O o J 4� a D cv c� d chi co r ai M o LU 0 1— Q. 0 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). if there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2. f 3. 4. 5. 6. 7. 18. Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- AGENCY CERTICATION As the Executive Director, or duty_ authorized representative of (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. 0, 1 Lokd Print Name Signature Phone Number �R= ' Adress -12- Title of Officer Date W11//)1W r EAST SAN GABRIEL VALLEY COALITION FOR THiHOMELESS BOARD OF DIRECTOR AND STAFF ROSTER JULY 19 2020 -- JUNE 30, 2011 PRESIDENT: Connie Brehm CPA Patrick Medlock 2238 Canyon Crest Dr La Verne, Ca. 91751 909.596.7494 909.732.2887 ebreliin@apu.edu VICE PRES: Ralph Hesterman 1152 Hasting Ct. San Dimas Ca. 91773 909.599.8785 rhestrmnkmindspring Cain TREAS: Martha Lacomba 953 Funegrove Hacienda Heights Ca. 91745 626.590.3073 marthalacomba @hotmail SECT; Dr.Dan Elliott (Temp) 1655 Woodbend Dr. Claremont Ca. 91711 818.321.5014 626.815.5352 drdanelliott gm_ail.com Robert & Donna McKennon 2605 S. Kiska Hacienda Heights Ca. 91745 626.336.8603 mckennon 4 roadrunn_ ,er.com Al Matthews 16320 Sierra Ridge Hacienda Heights, Ca. 91745 626.336.2014 a Imatthew sj i (@aol.com Gloria Mojarro- Mangiani 2482 Via Cielo Hacienda Heights, Ca. 91745 626.333.88427 626.6769727 Gm24821ih@yahoo.com Dixie Bateman 152 Leucadia Rd La Habra Hgts Ca. 90631 562.697.3552 diaiebateman verizon.net STAFF Maria Castanon 1238 Broadmoor Ave West Covina, CA 91706 562.556.1 207 yoyoprincess@aol.com 1199 S. Fairway Dr Walnut Ca. 91789 909.598.8990 909.556.3196 Patrick@pwinedlockepa.com FINANCE Juju Liu 17853 Calle Barcelona Rowland Hgts Ca. 91748 626965.8215 626.622.0979 iuju9l748@— gmail.com EAC Colleen Castellano 14527 San Dieguito La Mirada Ca, 90638 714.735.8276 626.893.9152 cokiebell@aol.com Don Lieghler 3226 Whitebirch Dr West Covina Ca. 91791 626.966.4273 dglie lerghotmail.com Daniel Elliot 1655 Woodbend Dr Claremont Ca. 91711 818.321.5014 626.815.5352 drdanelliott inail.coni Russell Nason 1445 9`h Ave Hacienda Heights, Ca. 91745 626.336.0565 bnason verizon.net Diane Hesterman 1152 Hastings Ct San Dimas, CA 91773 909.599.8785 rhestrmn@mindspring corn STAFF Olivia Trana 38I6 Loma Lane Baldwin Park Ca. 91706 626.3389287 626.219.5656 oflietrana@yahoo.com EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS (ESGVCH) Please fill out completely for each client on each occasion of service Veteran? Referred by: Client Name: SS# f Address: City: Zip Age: Birth Date: Telephone Length in L.A. Co. Have you applied to VOA Other background intormation Racial Background: Mark X next to the categmy that best describes your origin. Single Categories _American Indian/Alaska Native _Asian Black/African American _Native Hatvaiian/Other Pacific Islander White Double Categories Arerican Indian or Alaska Native AND White ~Asian AND White BIack or African American AND White _American Indian or Alaska Native AND Black or African American Other — for individuals not identified above Ethnic Background Mark X next to the category that best describes your ethnicity. No, not Spanisl►/Hispanic/Latino Yes, Mexican, Mexican Am., Chicano _Yes, Puerto Rican _Yes, Cuban _Yes, other Spanisl►/Hispanie/Latino Household Information -- Check one • female heads the household where this client resides. • male heads the household where this client resides. Total Monthly Income:$ Source of Income: GR SSI AFDC Soc Sec UIB VA Food Stamps Medi -Cal If no income_ exnlain: Household Information: Marital status: Single_ Married Separated Divorced Single Parent Togetheru Children Name Sex DOB Age Social Security No. Other Adults in the Household: Sex DOB Age Social Security No_ What assistance are you seeking ?. What happened this particular month which caused your need? All services are provided free. I release the East San Gabriel Valley Coalition for the Homeless of all liabilities or claims what might arise out of this donation, referral, and services provided. I authorize the East San Gabriel Valley Coalition for the Homeless to 1-cleas3e information including my name, social security number, and type of assistance provided to any other social service agency. I also authorize the release of any additional information to other community agencies that might require it in order to provide the services. CIient's signature: Date: Reviewed By: Date: Staff Name and Signature Assistance Provided: MI Lch HK Shw Clo Btk Gas Ref Adv EmFd Ph Motel P N Mail Other 3103 BYLAWS OF EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS (October 24,2000j, ARTICLE I FFI E Section 1.1. Offices The Corporation may have an office at such place as the Board of Directors may from time to time determine. ARTICLE II PURPOSF Section 2.1. General The purposes, of the Corporation are as follows: (a) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501(1) (3) of the Internal Revenue Code of 1986, as amended (the "Code "). (b) We are organized for the purpose of providing shelter for the homeless: single women, women with children, men with children, and intact families, regardless of race, religion, color, national origin or age. It is our intent to provide temporary support, means and motivation for a more permanent solution. Activity will be initiated as funding is available. This is an East San Gabriel Valley Coalition and activities will be conducted in this area by the officers and other volunteers. (c) To receive and administer assets exclusively for charitable and educational purposes. (d) To conduct any and all activities and exercise any and all such powers as are necessary to the achievement of the foregoing and in furtherance of the purposes of the Corporation. ARTICLE III MEMBERSHIP Section 3. 1, Members (a) The members of this Corporation shall consist of all churches, service organizations, or individuals which provide financial or volunteer support for the operation of this Corporation in minimum amounts as determined from time to time by the Board of Directors. (b) Each member of this Corporation shall have one (1) vote in the election of the members of the Board of Directors, and on such other matters as members are s_ pecifically authorized and requested to vote on, from time to time, by the Board of Directors, Section 3.2. Annual Meeting An annual meeting of the members of this Corporation shall be held each year; on a date set by the Board of Directors, within three (3) months after the close of each fiscal year and shall be held for the purpose of electing Directors to the Board. Section 3.3. 'Special Meetings Special meetings of the members may be called at any time by the President, or upon the written request of a majority of the board of Directors, by the Secretary. A special meeting may be called and held only for the purpose or purposes specified in the notice of the meeting. Section 3.4. Notice of Special Meetinss . Written notice of the time, place and purpose of each special meeting shall be sent to each member by mail, telegraph or other form of written communication, charges prepaid and addressed to the member at its address shown in the records of this Corporation, not less than ten (10) nor more than thirty (30) days before the date of the meeting. Mailed or telegraphed notice shall be deemed given when deposited in the United States mail or delivered to the telegraph company in the place in which the principal office of this Corporation is located, as the case may be. Section 3.5. Ent of Notice If a member is absent from a special meeting, an entry in the minutes to the effect that notice has been duly given to the members or all members shall create a rebuttable,presumption that due notice of the special meeting was given to the absent member, as required by law and these Bylaws. ARTICLE IV BOARD. OF DIRECTORS _ Section 4. 1. Functions Except as specifically provided in the Corporation's Articles of Incorporation or these Bylaws, all rights, powers, duties and responsibilities relative to the management and control of the Corporation's property, activities and affairs are vested in the Board of Directors, herein sometimes referred to as the "Board." In addition to the power and authority expressly conferred upon it by these Bylaws and the Articles of Incorporation, the Board may take any lawful action on behalf of the Corporation which is not by law or by the Articles of Incorporation or these Bylaws to be taken by some other party. Section 4.2. Number, Selection and Terra The number of Directors which shall constitute the Board shall be not less than seven nor more than fifteen. The first Board shall consist of seven Directors appointed by' the-Incorporator at the Organizational Meeting of Incorporator, They shall serve for one, two or three year terms, as determined by the Incorporator. Thereafter, the Directors shall be elected by the members of this Corporation, from nominations presented to the members of the Board. The Board shall nominate one or 22 more individuals for each position to be filled. All Directors shall hold office for the term for which he or she is appointed and until his or her successor is appointed and qualified, or until such Director's resignation or removal. Section 4;3. Restriction on IntcrQstQd Dir ct r No interested director shall serve on the Board at ant one time. An interested person is (i) any person being compensated by the Corporation for service& rendered to it within the previous 12 months, whether as a full -time or part -time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a director as director; and (ii) any brother, sister, ancestor, descendant, spouse, brother -in -law; sister -in -law, son -in -law, daughter -in -law, mother -in -law or father -in- law of any such person. Any violation of the provisions of this paragraph shall not, however, affect the validity or enforceability of any transaction entered into by this Corporation. Section 4.4. Meetings (a) Annual meting of the Board shall be held on such date and time as the Board shall determine, commencing with the year 1995,.for the election of Officers and for the transaction of any other business which may come before such meeting at any place within or without the State of California which has been designated from time to time by the Board. There shall be regular monthly or bimonthly meetings at such times and places as may be fixed from time to time by the Board. (b) Special meetings of the Board may be called by the Secretary of the Corporation upon the request of the President or of not less than one -third (113) of the Directors. Section 4.5. Notice of Meetings (a) Written notice shall be given-to the-Directors at. least ten (10) but not more than sixty (60) days prior to an annual meeting of the Board of Directors. No notice is required for a regular meeting of the Board. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or sent by telephone, telegraph or mail to each Director not less than twenty -four (24) hours prior to the meeting, and if by telephone or telegraph, confirmed in writing before or after the meeting. (b) Notwithstanding the foregoing, no notice need be given to any person who submits a signed waiver of notice: before or after a meeting, or who attends a meeting without protesting any lack of notice. Section 4,6. Resignation Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law, a Director may resign by giving written notice to the Secretary of the Corporation which notice shall immediately be forwarded to the Board. Unless otherwise specified in the resignation, the resignation shall take effect upon receipt by the Secretary, and the acceptance of the resignation shall not be necessary to make it effective. 33 . Section 4.7. Removal Any Director elected by the majority of the members may be removed at any time, with cause, by a vote of a majority of the Directors of the Corporation, Such cause shall include, without limitation, the failure of a Director to attend three regular Board meetings without justification acceptable to. the ,other Directors. . Section 4.8. • Vacancies Any vacancy on the Board of Directors among those Directors elected by the Incorporator or the members, whether by reason of expiration of term or otherwise, shall be filled by affirmative vote of a majority of the remaining Directors of the Corporation. Any Director so appointed shall serve as a Director of the Corporation for the remainder of the term of the replaced Director and until his or her successors are appointed and qualified. Section 4.9. Voting The vote of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board unless a greater vote is required by law, by the Articles of Incorporation or these Bylaws. Each Director present shall have one vote. Section 4.10, Compensation of Directors The Directors, as such, shall not be compensated for the performance of services for the corporation, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of the Corporation. ARTICLE V OFFICERS Section 5.1. Officers The Officers of t4d Corporation shall be President, Vice President, Secretary and a Treasurer. The Officers shall be elected by the Board at its first meeting and at each annual meeting thereafter. The Board of the Corporation may from time to time elect or appoint other Officers as the Board may deem advisable, and such Officers shall have such authority, and shall perform such duties as from time to time may be prescribed by the Board. In addition to the powers and duties of the Officers of the Corporation as set forth in these Bylaws, the Officers shall perform such duties as from time to time may be determined by the Board. Section 5.2. President Th-e President shall be the Chief - Executive Officer of the Corporation. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her from time to time by the Board. He or she shall be, ex officio, a member of all standing committees. the President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents of every conceivable kind and character whatsoever in the name of and on behalf of the Corporation. Section 5.3. Secretary The Secretary shall keep the minutes of all meetings of the Board in books provided for that purpose, attend to- the'givfng or'serving of all notices of the Corporation and sign with the President, in the name of the Corporation, all contracts when 44 authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to fire examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. Section 5.4, Treasurer The Treasurer shall be the Chief Financial Officer of the Corporation, and shall •have custody of all the funds and securities of the Corporation, endorse on behalf of the Corporation for collection checks, notes and other obligations, and shall deposit the sarne to the credit of the Corporation in such bank or banks or depository or depositories as the Board of Directors may designate; sign all receipts and vouchers for payments to the Corporation; enter or cause to be entered regularly in the books of the Corporation kept for that purpose full and accurate accounts of all moneys received .and paid on account of the Corporation, and whenever required by the Board shall render statements of such accounts; shall, at all reasonable times, exhibit the books and accounts to any Director of the Corporation, and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. Section 5.5, Vice President The Vice President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President, and shall have such additional powers and perform such additional duties as shall from time to time be assigned to him or her by these Bylaws or by the Board. Section 5.6. Assistant Secretary .and .Assistant Treasurer The Board shall elect an Assistant Treasurer and an Assistant Secretary who will have the powers or duties herein assigned to the Treasurer and Secretary in the absents of the Treasurer and /or Secretary. Section 5.7. Giving of Bond of Officers All Officers of the Corporation, if required to do so by the Board, shall furnish bonds to the Corporation for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. The Corporation shall assume the cost of providing any bond required hereunder. Section 5.8. Compensation of Officers No Officer of the Corporation shall be compensated for the performance of services for the Corporation, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of the Corporation. ARTICLE VI BOARD RESPONSIBILITIES Section 6.1. General (a) The Board shall recruit individuals with specific skills for the following clearly defined responsibilities. The , Board,, in its discretion, may. designate other responsibilities including Property and Project responsibilities with such other duties and powers as it may provide in order to carry out the progress and purposes of the Corporation. 55 (b) The Board shall appoint the members of each e011111iittee;' provided, however, that each committee shall include at least one member of the Board of Directors. The Executive Committee shall consist of the President, Vice President, Secretary, and Treasurer. Section 6.2. , Executive Committee The Executive Committee shall perform the following responsibilities; Committee; (a) Designate the chairperson of each committee, -including the Executive (b) Appoint the Program Director(s) ; (c) Perform annual reviews of the duties and other conditions of employment and working arrangements with salaried and volunteer staff; (d) Prepare a proposed Annual Budget; and (e) Perform such additional responsibilities as may be directed by the Board. Section 6.3, Promotion Committee The Promotion Committee is composed of a Promotion Director and at least three Coordinators: Media Coordinator; Church Coordinator; and Publication Coordinator, The Promotion Committee may also appoint other coordinators for special purposes. The Promotion Committee will develop and implement a public relation strategy which will create an awareness of East San Gabriel Valley- Coalition for the Homeless within church congregations and the larger community. Section 6.4, Fund - Raisin Committee The Fund- Raising Committee is.composed of a Financial Development Director and at least three Coardinators: Church Giving Coordinator; Individual Giving Coordinator; and Business Giving Coordinator. The Fund - Raising Committee may also appoint other Coordinators, including a Grants Coordinator, for special purposes. The Fund - Raising Committee will develop and implement a comprehensive fund- raising program that will give the Corporation a solid financial basis. ARTICLE VII DISSQLUMN Section 7.1. General In the event of dissolution of t4g corporation all of the JCorppration's assets, real and personal, shall be distributed to such charitable organizations or organization as are qualified as tax exempt under Section 501(c)(3) of the Code or corresponding provisions of any subsequent federal income tax laws as the Board of the Corporation shall determine. Any such assets not so disposed of, for whatever reason, shall be 66 disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. Section 7.2, No Inurement No part of the net earnings or assets of the Corporation shall be distributed to or inure to the benefit of any Director or Officer of the Corporation, member, contributor, or private person. ARTICLE VIII ANNUAL AUDITS AND FISCAL YEAR Section 8.1. Annual Audits There shall be an annual audit or compilation of the annual financial statements of the Corporation by an independent certified public accountant or other qualified person approved by the Board. Section 8.2, Fiscal Year The fiscal year of the Corporation shall be July 1 to June 30 of the following year. ARTICLE IX MISCELLANEOUS PROVISIONS Section 9.1. Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of the Corporation by such Officers or agents as may be specifically authorized by the Board. Section 9.2. Execution of Instruments All Corporation instruments and documents including, but not limited to, checks, drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be. signed by the, Treasurer and one other authorized signature. Section 9.3. Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. Section 9A Quorum The presence of a majority of the total number of Directors then in office shall constitute a quorum for the transaction of business, Section 9.5. Method of Giving Notices Any notice required by statute or by these Bylaws to be given to the Directors, 'or to any Officers of the Corporation, Lidless otherwise provided lierein or in any statute, shall be given by mailing to such Director or Officer at his last address as the same appears on the records of the Corporation and such notice shall be deemed to have been given at the time of such rn.ailin& 77 . Section 9.6, Participation in Meeting by Telephone By oral or written permission of a majority of the Board, a member of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can bear each other, Participation in a meeting pursuant to tlris Section 9,6 constitutes presence in person at the meeting. . . . Section 9.7. Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws. Section 9.8. Proxy Votes No proxy vote will be accepted. ARTICLE X AMENDMENTS AND ADDITIONS Section 10.1. Amendments These Bylaws may be altered or amended at any duly called meeting of the Directors at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors; provided, however, that no amendment to these Bylaws shall be effective unless and until the same has been approved in writing by East San Gabriel Valley Coalition for the Homeless. Section 10.2. Rules and Re, lations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific, for the conduct of the affairs of the Corporation provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these'Bylaws. Section 10.3, Review These By -Laws shall be reviewed periodically. 88 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: �L�t� .c'_• EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS PO BOX 93256 CITY OF INDUSTRY, CA 91715 -3256 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95- 4508436 DLN : 17053265723097 Contact Person: SHAWNDEA KREBS IDjf 3 3.0'7: >, Contact Telephone Number.: - (877)- 829 -5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated April 1995, stated you would be exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Cade, and you world be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt. from Federal. income tax under section 501(c)(3) of the Code. Publication 557, `Pax- Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organizat;i_on, You may request a copy by calling the toll -free number for forms, (800) 829 -3676. Information is also available on our Internet Web Site. at www.irs.gov. If you have general questions about exempt organizations, please call our toll -free number shown in the heading. Please keep this letter'in your permanent records. Sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO /CG) ESGVCH By -Laws as of July 24, 2008 Article 1 Name 1. The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ( "ESGVCH "). Article 2 Purpose 2. The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley dedicated to serving the homeless and those at risk of homelessness. The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. The purposes of ESGVCH are: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes. (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended. Article 3 Board of Directors 3. Board of Directors 3.1 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ( "Board ") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By -laws. 3.2 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization to be elected for 5 year terms. 3.3 Length of Terms. Each Director may be re- elected for another term. 3.4 Restriction on Interested Persons. No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full -time or part - time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, mother -in -law or father -in -law of any such person. 3.5 Meetings of the Board 3.5.a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. 3.5.b Special meetings may be called at any time by the President or two Directors. 3.5.c Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting. 3.5.e Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business. 3.6 Election Procedures. Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Direr for will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. 3.7 Officers, Duties and Election. The officers of the Board shall be the President, Vice - Presidents), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By -laws or as determined by the Board. 3.7.a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH. N 3.7.b Vice - President(s). The Board may elect one or more Vice - presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice - presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these Bylaws or by the Board. 3.7.c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. 3.7.d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of ail the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate, sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever. required by the Board shall render statements of such accounts shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties. 3.8.Vacancies 3.8.a Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. 3.8.b Resignation and Termination. Should any Directors resign or otherwise terminate his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. 3.8.c Replacement. Replacement Directors shall serve the remainder of the term. 3.9 Bond of Officers and Directors. All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume. the cost of providing any bond required hereunder. 3.10 Compensation of Directors. No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff 4 The Board shall employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non - voting ex- officio member of the Board. Article 5 Committees 5 Committees 5.1 Creation of Committees. The Board will create a committee for each of the program areas of ESGVCH. The Board may create ad hoc committees as needed. Committee chairs must be Directors. 5.2 Program Committees. The main program areas for ESGVCH are: Emergency Assistance Center (EAC), Winter Shelter (WS) and Transitional Home (TH). The responsibility of each committee is to oversee its program so it accomplishes the program objectives. 5.3 Other Committees, The Board shall designate the responsibilities; duties and powers for each committee it creates. Each Committee shall exist to carry out the purposes of ESGVCH. Article 6 Miscellaneous Provisions 6 Miscellaneous Provisions 6.1 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board. 6.2 Execution of Instruments. All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 6.3 Adjourned Meetings. A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. 6A Participation in Meeting by Telephone or Email. By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. 6.5 Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By -laws. 6.6 Non - profit Status. ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non - profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 6.7 Conduct of Meetings. Meetings shall be conducted according to Robert's Rules of Order. 6.8 Nondiscrimination. ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7 Dissolution 7.1 General. In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 (c) 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 7.2 No inurement. No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8 Fiscal Year 8 Fiscal Year. The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. Article 9 Amendments, Rules and Regulations 9.1 Amendments. These By -laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 9.2 Rules and Regulations. The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, nonsuch additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By -laws. 9.3 Periodic Reviews. These By -laws shall be reviewed periodically. Revised on July 24, 2008 6 1� I-i (, x •'rte JL California SECRETARY OF STATE'S OFFICE CORPORATION DIVISION 1, TONY MILLER, Acting -Secretary of State of the State of California, hereby certify; That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this SEP 0 81994 / �ifriLC�1 Acting Secretary of State 0 SEC /STATE FORM CE -107 (111, 2J94) L 94 25178 Forman Richter &Rubin An Accounume), Corporation Certlieri Public 11ccountants INDEPENDENT AUDITORS' REPORT To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless (a nonprofit corporation) as of June 30, 2008 and 2007, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2008 and 2007, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 23, 2008 858 South Oak Park Rd • Suite 200. Covina, CA 91724 -3674 • (626) 915 -7666 • Fax (626) 331 -7607 • email Covina(a FRRcpa.com )722 Arrow Rte • Suite 520 a Rancho Cucamonga, CA 91730 -4840 • (909) 944 -0085 • Fax (909) 948 -2719 • email Rancho @FRRcpa.com www. FormanRichterRubiii.com EAST SAN GAERIEL VALLEY COALITION FOR THE HOMELESS Independent Auditors' Report Financial Statements Statement of Financial Position Statement of Activities Statement of Functional Expenses Statement of Cash Flows Notes to Financial Statements Pages 1 2 3 -4 5 6 7 -9 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANGIAL POSITION June 30, 2008 and 2007 ASSETS TOTAL CURRENT ASSETS 165,934 FIXED ASSETS (Notes 2 and 3) 1,575 OTHER ASSET Deposit 500 TOTAL ASSETS $- 1681009 L I A B I L I T I E S AND NET ASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 6,593 106,416 55,000 161,416 $ 168,009 The accompanying Notes to Financial Statements are an integral part of this statement -2- 2007 $ 120,127 12,479 1.316 133,922 2,468 x_136.390 $ 2,305 99,055 35,000 134,085 $ 136,390 2008 CURRENT ASSETS Cash $ 96,617 Certificates of deposit 60,000 Grants receivable 6,255 Prepaid expenses 3,062 TOTAL CURRENT ASSETS 165,934 FIXED ASSETS (Notes 2 and 3) 1,575 OTHER ASSET Deposit 500 TOTAL ASSETS $- 1681009 L I A B I L I T I E S AND NET ASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 6,593 106,416 55,000 161,416 $ 168,009 The accompanying Notes to Financial Statements are an integral part of this statement -2- 2007 $ 120,127 12,479 1.316 133,922 2,468 x_136.390 $ 2,305 99,055 35,000 134,085 $ 136,390 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2008 (With Comparative Totals for the Year Ended June 30, 2007) REVENUE Government contracts and grants Public contributions Program income Contributed supplies In -Kind donations Interest income TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR The accompanying Notes to Financial Statements are an integral part of this statement -3- Temporarily Unrestricted Restricted 2008 2007 $288,863 $ - $288,863 $258,581 89,635 20,000 109,635 75,839 1,937 - 1,937 2,099 239,166 - 239,166 83,109 10,937 - 10,937 - 1,886',- - 1,-886. 1,408 - - 632,424 20,004 652,424 421,036 625,093 - 625,093 43 31 7,331 20,000 27,331 (9,995) 99,085 35,000 134,085 14_.4,080 The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2007 REVENUE Government contracts and grants Public contributions Program income Contributed supplies Interest income TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted Restricted 2007 $258,581 $ - $258,581 75,839 35,000 110,839 2,099 2,099 83,109 - 83,109 1.408 - 1,408 421,036 35,000 . 456,036. 431,031 - 431,031 (9,995) 35,000 25,005 109,080 - 109,080 The accompanying Notes to Financial Statements are an integral part of this statement -4- Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repairs Mote$ vouchers Office Outside service Payroll taxes Postage Professional fees Rent Staff expenses Storage Supplies Telephone Transportation Utit'tlies Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30,'2008 and 2007 $ 349,191 $ 18,449 $ 257,453 $ _.626,09 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ b 893 300 - 300 - 15,002 15,002 4,070. 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 - 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,698 384 - 191 575 10,809 - 14,310 25,119 3,600 16,000 - 19,600 99 - 801 900 912 - 912 1,824 240,139 536 7,890 248,565 2,413 - 1,261 3,674 6,914 37 68,307 75,268 - 1,395 - 1,395 43,468 - 100,899 144,167 $ 349,191 $ 18,449 $ 257,453 $ _.626,09 The accompanying Notes to Financial Statements are an integral part of this statement -5- June 30, 2007 Emergency Transitlonal Winter Total Program Assistance Shelter Services $ 893 $ $ $ 893 175 - 175 13,796 13,796 2,555 10,713 13,268 345 - 345 715 338 8,080 9,133 20,332 - 13,278 33,610 3,739 179 3,918 1,190 478 1,668 4,187 15,714 19.901 588 - 588 1,292 - 4,592 5,884 2,425 16,800 - 19,225 - - 945 945 775 - 316 1,091 84,324 379 6,991 91,694 1,530 - 820 2,350 4,833 179 46,724 51,736 - 1,646 - 1,646 43,754 115,411 159,165 $. 173,852 ; 19,342 $ 238,037 $ 431,031 The accompanying Notes to Financial Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 30, 2008 and 2007 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash from operations: Depreciation (Increase) decrease in grants receivable (increase) decrease in prepaid expenses (Increase) in deposit Increase in accrued expenses NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Purchase of certificates of deposit NET INCREASE (DECREASE) IN CASH CASH, BEGINNING OF YEAR CASH, END OF YEAR 2008 $ 27,331 893 6,224 (1,746) (500) 4,288 36,490 (60,000) (23,510) 120,127 L _96,697 2007 $ 25,005 893 (9,446) 698 2,305 19,455 19,455 100,672 $ 120,127 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for; Income taxes $ Interest $ The accompanying Notes to Financial Statements are an integral part of this statement -6- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 20,08, and 2007. 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis 'of Accounting - The financial statements have been prepared on the accrual basis of accounting. Net Assets - The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets -- Net assets that are not subject to donor- imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets -- Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Permanently restricted net assets - Net assets for which the donor has stipulated that the principal be maintained into perpetuity. Generally, the donors of these assets permit the Organization to use all or part of the income earned on related investments for general or specific purposes. There were no permanently restricted net assets at June 30, 2008 and 2007. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2008 and 2007 2. Summary of Significant Accounting Policies (continued ) Support and Revenue - The Organization receives its grants and contracts . from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions -- Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and/or nature of any donor restrictions. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2008 and 2007, the value of contributed services meeting the, requirements for recognition in the financial statements was $10,937 and $0, respectively for contributed accounting services. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncoilectible, they will be charged to operations when that determination is made. Cash and Cash Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2008 and 2007 2. Summary of Significant Accounting Policies continued Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. Reclassifications Certain reclassifications have been made to the prior year's amount in order to conform to the current year's presentation. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2008 2007 $ 2,765 $ 2,765 1,830 1,830 4,595 4,595 3,020 2,127 �. $- 2,468 _. Depreciation expense for the years ended June 30, 2008 arid 2007 was $893. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in investments is $35,000 in temporarily restricted contributions for the purchase of a passenger van. 5. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2008 and 2007 was $3,600 and $2,400, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2008 and 2007 was $16,000 and $16,800, respectively. W EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS FINANCIAL STATEMENTS June 30, 2009 and 2008 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS CONTENTS Independent Auditors' Report Financial Statements Pages Statement of Financial Position Z Statement of Activities 3 Statement of Functional Expenses 5 Statement of Cash Flows 6 Notes to Financial Statements 7 " 1 0 Forman Richter &Rubin An Accountancy Corporation Certified Public Accountants INDEPENDENT AUDITORS' REPORT To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, as of June 30, 2009 and 2008, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2009 and 2008, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 30, 2009 (Except for Note 7 as to which the date is March 11, 2010) 858 South Oak Park Rd • Suite 200 • Covina, CA 91724 -3674 • (626) 915 -7666 • Fax (626) 331 -7607 • email Covina @>`RRcpa.com [0722 AjTow Rte • Suite 520 • Rancho Cucamonga, CA 91730 -4840 • (909) 944 -0085 • Fax (909) 948 -2719 • email Rancho @FRRcpa.com www.FornianRichterRtibin.com EAST SAN GA13RIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION .dune 30, 2009 and 2008 ASSETS 2009 CURRENT ASSETS $ 225,695 Cash (Note 5) Certificates of deposit 6,012 Grants receivable (Note 2) 1,754 Prepaid expenses TOTAL CURRENT ASSETS 233,461 FIXED ASSETS, Net (Notes 2 and 4) 2,859 OTHER ASSET Deposit TOTAL ASSETS 2 ? L I A B I L I T I E S AND NET ASSETS CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets (Note 5) TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 6,257 128,642 101,421 230,063 23 2 The accompanying Notes to Financial Statements are an integral part of this statement -2- 2008 $ 96,617 60,000 6,255 3.062 165,934 1,575 500 1 $ 6,593 106,416 55,000 161,416 1 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2009 (With Comparative Totals for the Year Ended June 30, 2008) NET ASSETS, END OF YEAR LM& 2 1 --1- The accompanying Notes to Financial Statements are an integral part of this statement -3- Unrestricted Temporarily Restricted 2009 2008 REVENUE Government contracts and grants $ 413,885 $ 22,633 $ 436,518 $288,863 Public contributions 112,964 43,788 - 156,752 2,251 109,635 1,937 Program income Contributed supplies 2,251 393,184 - 393,184 239,166 In -kind donations 18,732 - 18,732 1,266 10,937 1,886 Interest income 1,266 - Subtotal 942,282 66,421 1,008,703 652,424 Net assets released from restrictions Restrictions satisfied by time 20 000 - 20 000 - - TOTAL REVENUES 962,282 46,421 1,008,703 652,424 EXPENSES - 94� 0,_056 62� 5_,093 Program services �940,0.5f CHANGE IN NET ASSETS 22,226 46,421 68,647 27,331 NET ASSETS, BEGINNING OF YEAR 106,416 55,000 161,416 134,085 NET ASSETS, END OF YEAR LM& 2 1 --1- The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2008 TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR 632,424 20,000 662,424 625,093 - 625,093 7,331 20,000 27,331 99.085 35,000 1385 1 K i U1 The accompanying Notes to Financial Statements are an integral part of this statement -4- Temporarily UnresR trlcted Restricted 2008 REVENUE Government contracts and grants $288,863 $288,863 Public contributions 635 20,060 .. f0g,635 1,937 Program income Contributed supplies 1 937 239,166 - 239,166 In -kind donations 10,937 - 10,937 1,886 Interest income 1,886 - _ TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR 632,424 20,000 662,424 625,093 - 625,093 7,331 20,000 27,331 99.085 35,000 1385 1 K i U1 The accompanying Notes to Financial Statements are an integral part of this statement -4- Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repair Motel vouchers Office Outside service Payroll taxes Postage professional fees Rent Securily staff expenses Storage Suppties Telephone Transportation Utilities Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30, 2009 and 2008 s 1,606 355 10,158 12,119 23,645 14,846 38,491 6,577 2,102 8,679 1,375 9,257 10,632 4,417 15,163 19,580 666 - 116 802 20,798 505 19,796 41,099 7,400 19,200 26,600 22,244 22,244 670 1,682 2,352 394,248 443 9,988 404,679 2,204 1,529 3,733 8,595 151,351 159,946 1,155 1,155 54,084 - 104,973 159,057 $ 531,A28 _ $ 21,658 $ 386,970 $ 940,056 June 30, 2008 Emergency Tran0111nat Winter Total Program Assistance HOt7Sin Shelter SerVtces $ 893 S $ $ 893 300 300 15,002 15,002 4.070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 - 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,696 384 191 575 10,609 - 14,310 25,119 3,600 16,000 19,500 99 801 900 912 - 912 1,824 240,139 536 7,690 248,565 2,413 1,261 3,674 6,914 37 68,307 75,258 1,395 1,395 43,466 - 108699 144,167 18,449 $ _ 267,453 $ 626 0L93_ The accompanying Notes to Financial Statements are an integral part of this statement -5- June 30, 2009 Emergency T Transittonal W Winter T Total Program Assistance H Housin S Shelter S Services $ 893 $ $ $ . . $ 8 893 425 1 179 6 604 13,935 1 13,935 3,700 9 9,651 1 13,361 105 1 105 June 30, 2008 Emergency Tran0111nat Winter Total Program Assistance HOt7Sin Shelter SerVtces $ 893 S $ $ 893 300 300 15,002 15,002 4.070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 - 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,696 384 191 575 10,609 - 14,310 25,119 3,600 16,000 19,500 99 801 900 912 - 912 1,824 240,139 536 7,690 248,565 2,413 1,261 3,674 6,914 37 68,307 75,258 1,395 1,395 43,466 - 108699 144,167 18,449 $ _ 267,453 $ 626 0L93_ The accompanying Notes to Financial Statements are an integral part of this statement -5- The accompanying Notes to Financial Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 30, 2009 and 2008 CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit 60,040 (Purchase) of certificates of deposit (60,000) (Purchase) of fixed assets — {2,177) NET CASH PROVIDED (USED) BY 67,823 (60000) INVESTING ACTIVITIES — NET INCREASE (DECREASE) IN CASH 129,078 (23,510) CASH, BEGINNING OF YEAR 96,617 120.127 CASH, END OF YEAR t==22=UL5 $ 95.617 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: '. $ Income taxes $ Interest $ $ The accompanying Notes to Financial Statements are an integral part of this statement !i- 2009 2008 CASH FLOWS FROM OPERATING ACTIVITIES $ 68,647 $ 27,331 Change in net assets Adjustments to reconcile change in net assets to net cash provided by operating activities: 893 893 Depreciation Decrease in grants receivable 243 6,224 ( 1,746 ) (increase) decrease in prepaid expenses 1,308 500 (500) (Increase) decrease in deposit Increase (decrease) in accrued expenses 336 4 288 NET CASH PROVIDED BY 71 256 36,490 OPERATING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from certificates of deposit 60,040 (Purchase) of certificates of deposit (60,000) (Purchase) of fixed assets — {2,177) NET CASH PROVIDED (USED) BY 67,823 (60000) INVESTING ACTIVITIES — NET INCREASE (DECREASE) IN CASH 129,078 (23,510) CASH, BEGINNING OF YEAR 96,617 120.127 CASH, END OF YEAR t==22=UL5 $ 95.617 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the years for: '. $ Income taxes $ Interest $ $ The accompanying Notes to Financial Statements are an integral part of this statement !i- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1 994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program, The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through :fife skill education, intense case management, and financial counseling. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting -'The financial statements have been prepared on the accrual basis of accounting. Cash and Cash Equivalents For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 2. Summary of Significant Accounting Policies continued Net Assets -The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets - Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets - Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and/or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various f=ederal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions -- Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2009 and 2008, the value of contributed services meeting the requirements for recognition in the financial statements was $18,732 and $10,937, respectively for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 50g(a) of the Code. Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. 8 EAST SAN GABRIEL. VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2009 and 2008 2. SummarV of Significant Accountin Policies continued Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fair Value Measurement Effective January 1, 2008, the Organization adopted Statement of Financial Accounting Standards No. 157, Accounting of Fair Value Measurement' (SFAS157). SFAS157 defines fair value, establishes a framework for measuring fair value, and expands disclosures about fair value measurements. SFAS157's valuation techniques are based on observable and unobservable inputs. Observable inputs reflect readily obtainable data from independent sources, while unobservable inputs are internally derived, reflecting what the reporting entity believes to be market assumptions. SFAS157 classifies these inputs into the following hierarchy: Level One Inputs — Quoted prices for identical. instruments in active market. Level Two Inputs — Quoted prices for identical instruments in active market; quoted prices for identical or similar instruments in markets that are not active; and model derived valuations whose inputs are observable or whose significant value drivers are observable. Level Three Inputs — Instruments with primarily unobservable value drivers. In adopting SFAS157, related disclosures are segregated for assets and liabilities measured at fair value based on the level used within the hierarchy to determine their fair values. Therefore, the adoption of these standards did not have any financial impact on the Organization's financial statements. 4. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2009 2008 $ 4,942 $ 2,765 1,830 �T^1,830 6,772 4,595 3,913 __--3,020 Depreciation expense for the years ended June 30, 2009 and 2008 was $893. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. M EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL. STATEMENTS Years Ended June 30, 2009 and 2008 5. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: 2009 2008 Passenger van purchase $ 35,000 $ 35,000 Time restriction 20,000 20,000 Use restriction -- 4--6,421. - Total Temporarily Restricted 6. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2009 and 2008 was $7,400 and $3,600, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2009 and 2008 was $19,200 and $16,000, respectively. 7. Subsequent Events The Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2009, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through March 11, 2010, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. -10- Al I ENDORSED F I L E D to the office of the secretary 01 state ARTICLES OF INCORPORATION OF. of the slate of Cniifornia EAST SAN GABRIEL VALLEY COALITION . r3fP % 1994 FOR THE HOMELESS A California Nonprofit Publ,io Benefit Cor orat TONY IVULER p Stk secretary of Slate I The name of this corporation is: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS .II This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes, The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized- exclusively for charitable, religious, and educational purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other .,.provision of these Articles this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding Provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1986 or the corresponding provision of any Future United States internal revenue law. III The name and address in California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 1 IV (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section .501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall inure- to the benefit of -any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) On the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax - exempt status under Section 501(c) (3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax - exempt status under Section 23701d of the California Revenue and Taxation Code, or the corres onding section of any future California revenue and tax ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these'Articles of Incorporation. The foregoing Articles of Incorporatio ar y act and deed. Executed on 2s X4Z , 1994, at Hacienda Heights, California. I declare that the foregoing is true o ct.. R ALD J. SACHS, Incorporator Helping the Homeless East San Gabriel V a I l e P.O. Box 93256 Phone: (626) 333-7204 Y Industry,Ca. 91715 Fax: (626) 333 -7260 Coalition for the Homeless St. Martin de Porres Center E- Mail.•esgvch @aol.com 1345 Turnbull Canyon Rd, Hacienda Heights, Ca. 91745 PAST AND PROJECTED ACCOMPLISHMENTS We have been known for the last 17 years of successfully and compassionately caring for the homeless and needy by providing Winter Shelter, Transitional Housing and a complete assistance center, the center operates year round and strives to ease the burden of being homeless, Just taking in to account the last year we have placed 17 individuals in Re- Hab with 5 of them being a success, one has even gone on to College. We have served 3 families in our Transitional home one family from Baldwin Park did not graduate from the program. Twenty Eight families we have sent to Partnering agency's have gone into a home of their own, three of these families were from Baldwin Park. We have added a nursing program to our center and feel the program helped save the life of an 84 year old client. We wish to extend our nursing program and if needed funding is granted we will do so. We plan on adding hair care to the center on Shower days. We hope to work closer with Beyond Shelter in offering financial aid to clients in our area and become a satellite agency for Beyond Shelter in rental assis- tance. MAPS 4 College 1* Application r- r F , iatrti tt ift SSIr .v � - s ill APPLICATION CHECKLIST 2flig DELE 27 P-11 ORGANIZATION MAPS � co e_ Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas of 626 960.4011 ext 3541496.. 1. 2. 3. 4. 5. 6. 7. 8. ✓ APPLICATION FORM E/ BUDGET PROPOSAL (ATTACHMENT A) BOARD OF DIRECTORS AFFIDAVIT ✓ ORGANIZATION BY-LAWS ✓ CHARTER OF ARTICLES OF INCORPORATION IRS TAX EXEMPT STATEMENT MOST RECENT AUDITED FINANCIAL STATEMENT PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 27, 2010_ . Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED, APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: MAPS 4 Co1Aple Agency Address: v3,W7 S00A so&A *m4 CQ(6hs X10103 Address Street City Administrator: S(Arai Koo Title: cto Administrator Telephone: (31007-111% Fax: (-10 b'70 •7 49 Administrator Email: or- Zip Code Project Site Address: 14505 Ma A Spree QalckwM Pavk 1006 Number Street city Project Manager: Sergi Koo Title: Ct0 Zip Code Project Manager's Telephone: 3to)'kM-17.1�6 Fax: 04) tlo -T6`I9 Project Manager's Email- W IK00 °@ MOL6 t W\q8 ,org Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional ghpp-t)_ Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years ) �_ No -4- PROJECT PROPOSAL_ AND DESCRIPTION Grant Amount Requested $boo - Scope of Services — Please briefly describe your proposed Project/Program and the objectives. 1a MAPS will rovick uti- O t } u ` ckM wk ?4e ur 1�,�s wTtf 1171 11 Beneficiaries -- Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) M M61P lu;,1 L.n .k —,IA, n A"A"t gAik- tZiK s,ANn rrmo lift) 1[1PA:F *P. loul-'4d11oMf Describe any special characteristics of your client population. i..0 ' .• ► + Increase in Funding Request -, If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). ASIA -- -5- Baldwin Park CDBG Grant - MAPS 4 College Describe Agency's overall function or purpose. Include history and experience in providing this service. MAPS 4 College ( "MAPS ") is a 501 (c)(3) non - profit organization that exists to provide comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and live a life with character and excellence. Since 2006, MAPS has offered numerous comprehensive, holistic programs in areas of great need: Programs 1. Provided individual and group college admission counseling services to more than 500 students and parents; 2. Conducted I 1 ACT /SAT test preparation courses servicing more than 60 students; 3. Presented more than 39 college readiness and financial aid /literacy workshops and two school -wide and community -wide presentations servicing more than 3,000 students, parents, and community members. 4. Forty -one teachers taught 51 personal dove] opment/rel ati onship courses servicing more than 700 students. Teens learned about dating relationships, effective communication, recognizing destructive patterns, dealing with emotions, and interpersonal skills building - partnered with five schools and agencies; 5. Provided on -going leadership, internship, and community service programs since 2008 6. Launched two successful Mountain Top Summer college camps at Lytle Creek, CA 7. College Preparatory Mentoring Program in Baldwin Park, CA - Combined test Prep and leadership 8. Participated in five community -wide engagements and MAPS hosted one college fair and one Spring to College event in Baldwin Park. 9. Developed nine college tours servicing over 350 students to more than 50 colleges and universities throughout the United States 10. Presented at five professional conferences throughout the United States 11. Taught four relationship and marriage classes for adults to ensure families and couples have strong relationships with one another 12. Created the first National Career Readiness Certificate Program and developed curricula to teach four adult workforce readiness programs. 13. Launched a peer -2 -peer mentoring and tutoring program in Fullerton for one year. 14. Participated in 12 college fairs 15. Conducted three counseling training -test administration presentations in San Diego Unified School District and Los Angeles Unified School District From 2006 to 2010, MAPS provided programs and services for over 5,000 pre - college students and adults. The method of delivery is varied: participants receive services through group classes, individual counseling, workshops, presentations, conferences, camps, and college fairs. Activities throughout the San Gabriel Vallpy and Baldwin Park Outlined below are dates and events that tell the story of what has transpired to date in the program in Baldwin Park. We look forward to working collaboratively with other members of the City to engage addition students in the project. February 20, 2010 - First Annual San Gabriel Valley Youth Summit - presented four financial aid and literacy workshops. April 10, 2010 - Community Event, Baldwin Park, CA -- 250 Parents and Students attended the inaugural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to College" introduced several speakers including: Senator Gloria Romero, Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Finance You Child's College Education," "Why go to college," and "Whose going to college." July 8 - Baldwin Park concert event - MAPS had a table set up and presented materials and programs to the community by MAPS. Baldwin Park CDBG Grant - MAPS 4 College September 17, 2010 to Present— MAPS and Bold Faith Ministry hosted April Hernandez- Castillo, actress from Freedom Writers, who spoke to high school students and their parents at the opening ceremonial event of the MAPS/Baldwin Park College Preparatory Mentoring Project. The MAPS /Baldwin Park College Preparatory Mentoring Project (MBP -CPMP) has met with the participating high school female student on Tuesdays and Saturdays. They have received ACT test preparation instruction as well as "How to write a winning essay" instructions. In addition, they received leadership training classes from MAPS staff and heard motivational presentations from local community leaders, such as Susan Reyes, Field Representative to State Senator -Dr. Ed Hernandez. Sept 18 and 25 - LoveU2: Relationship Smarts PLUS youth class August 16 -18, 2010— Six students from Baldwin Park were sponsored by Goodwill Industries to participated in a MAPS 4 College three -day Mountain Top College Summer Camp at Lytle Creek, CA October 16,2010— MAPS and ACT, Inc. sponsored a trip to Pasadena City College for MAPS /Baldwin Park College Preparatory Mentoring Project participants to view and view and become involved in the college fair. Baldwin Park students were able to visit information tables hosted by college representatives from throughout the country. October 23, 2010— MAPS and Bold Faith Ministry had April Hernandez- Castillo (actress from Freedom Writers) and .lose Castillo speak during the Red Ribbon Week event at the City of Baldwin Park, November 13, 2010 —CPMP students attended the MESA college day at USC. They went on a college tour, met with college admission officers, and attended various workshops. November to December, 2010— MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusiastic about their participation and look forward to working with the new group of participants. History Founder Sarai Koo launched MAPS 4 College after working with homeless youth in Southern California in order to assist them to holistically address the various socio- emotional and academic issues that were holding them back from success in school, college, and the workforce. She realized that while it was possible to help children in even the most dire of circumstances to increase their GPA with consistency and guidance through mentoring, there were still many children in the public school system falling through the cracks when it carne to other aspects of academic and workforce readiness. Counselors did not notice students with significant family problems if their grades did not suffer, and their lack of home support kept them from succeeding in higher education, Still others lacked the psychosocial and emotional development as well as practical knowledge needed to gain successful careers, sometimes even after achieving a college degree. Ms. Koo utilized her formal educational training in human development, college admissions, and college counseling to construct a program with a holistic approach to preparing youth for higher education and fruitful careers. MAPS 4 College was created to address these unmet needs and ensure that each child in the public school system has the resources to attend college and lead a successful life regardless of personal, social or economic barriers. MAPS educates students about going to college and allows an opportunity for both youth and adults to pursue practical workforce skills. In order to promote life -long learning among our clients, we offer programs for students and adults that teach the necessary core skills that are suitable for any workplace. High school students are taught how to properly interact with business clients and associates, how to create and maintain a resume, how to maintain workplace organization, and other career - readiness skills that have been removed from the many schools' curriculum due to recent budget constraints. Both youth and adults may intern with MAPS in positions specifically developed to strengthen their resumes, and increase their chances at finding work. Baldwin Park CDBG Grant - MAPS 4 College Scope of Services — Please briefly describe your proposal project /program and the objectives. Proposed Project: For 2010 -2011, MAPS 4 College, the first educational nonprofit in the City of Baldwin Park, plans to focus on providing the following projects: I. MAPS will provide a four -day college admission and college tour program in the summer. MAPS will implement its signature - community educational workshops through an integrated Academic Counseling and Life Skills Counseling Workshops for high school students, middle school students, and parents during the summer. MAPS has a Memorandum of Agreement (MOU) with the City of Baldwin Park. Every year, MAPS needs to provide a college focused, community -wide event. This four -day program will be a collaborative project with the City of Baldwin Park. For two years, MAPS 4 College's Mountain Top Summer Camp - a three -day experience held in Lollard Ranch - has immersed high school students in college admissions and enrollment curriculum and activities. Students have had the opportunity to participate in a comprehensive college admissions process encompassing topics like writing admissions essays and completing applications, understanding the roles and responsibilities of admissions counselors, and gaining important insights from students and administrators regarding college admissions and enrollment. Educational activities are paired with fun games and college tours, in order to provide a fun and educational experience that would benefit any high school student. Students received direct college admissions services from college admission representatives, college admission and high school counselors, and directors of college admissions. As an extension of MAPS' summcr camp, the organization would like to guide students and parents through the college admissions process in the City of Baldwin Park. MAPS training will include information regarding finding the best college match and filling out the college applications with the assistance from a college admissions evaluator, discover the step -by -step path from high school to college, understand the different college entrance exams, interviews, demystifying the financial aid process and application, and reading as well as evaluating real college applications from selective to IVY league institutions. Through group and individual interactions, MAPS 4 College strives to maximize student and parent empowerment in the application process, thereby increasing overall college attendance for participating schools. Aligned with these workshops, MAPS will integrate the Life Skills training (LST), which is a component to MAPS' philosophy. The LST will be embedded in all of the workshops because it prepares students for future concerns and offer prevention and intervention advising to minimize their effects on academic performance. On Saturday, April 10, 2010, MAPS 4 College in collaboration with the City of Baldwin Park and Baldwin Park Unified School District hosted the first Spring to College event. This was MAPS first event in the city of Baldwin Park; MAPS was thrilled with the responses that we received from city officials, school officials, parents and students. Senator Gloria Romero, Former Assemblytnember Dr. Ed Hernandez, city council members (Marlen Garcia, Monica Garcia, Ricardo Pacheco, and Susan Rubio), School Board Member Hugo Tzec, movie actress from The Lovely Bones and Bring it On: Fight to the Finish Nikki SooHoo, ACT, Inc. Consultant Roderick Campbell, CEO of Zeta Tau Foundation, Baldwin Park High School Principal Luis Cruz, and community leader attended and spoke at the event. Students and their parents chose from four of the six workshops provided at the event. The workshops include: Cash into College, tips on financial aid and seeking scholarship tuition; Creating a Reality from a Dream, a panel of guest speakers that shared real -life examples of gaining desirable careers; Mapping Out a Path to College, a session with college counselors and how to complete the applications and admissions process; Make You Shine on Paper, an academic resume writing workshop; It's the College Life, a open discussion with current and recent college students; and Helping Your Child Succeed in Life, a special workshop for parents that focused on relationship - building skills that assisted parents in maintaining, strengthening, and supporting their child. Baldwin Park CDBG Grant -- MAPS 4 College These workshops are vital because students experience psychosocial and emotional issues as a student living in America and the academic pressure to excel. Overall, MAPS workshops incorporate a combination of college readiness and life skills to provide students with practical knowledge often overlooked by traditional college preparation programs. MAPS anticipates on serving 100 -200 students and parents. 2. Continue implementing the College Preparatory Mentoring Project to other female students and expanding the program to include males i College Preparatory Mentoring Program (CPMP) began summer of 2010 to work with Baldwin Park high school students. This program included ACT test preparation classes, leadership program, college tour, college fair visits, and essays written and submitted to Harvard Educational Review Journal. Students went to two college fairs, went on a USC college tour, heard inspiring stories from April Hernandez - Castillo who played "Eva" from the movie Freedom Writers, and began taking steps to empower other peers at their school. (The ACT is a curriculum -based test used for college admission purposes; it treasures knowledge and skills that students need to succeed in college. The ACT scores are used as an indicator of the students' preparedness for college and workforce readiness) The CPMP project received its funding from AAUW (American Association of University Women) and is Iimited to working with low - income, female high school students who are NOT part of the AVID (Achievement Via Individual Determination). The CDBG grrntt funding will allow MAPS to work wifh female and niale students who are NOT bound to the criteria underAAUW grantfunding. MAPS anticipates on serving and mentoring up to 50 students. 3. Begin to develop a middle school to college pipeline curriculum with the assistance of high school students (HSS). HSS will first partake in college admissions training. Senior students will get trained while they apply to colleges. In turn, youth will teach the curriculum to their peers and middle school students. With the College Preparatory Mentoring Project students, MAPS CEO will develop a Baldwin Park specific college admissions curriculum that will be used to develop a training manual to educate high school students about the college admissions process. MAPS will pilot the curriculum by training high school students to understand the college admission process, complete their college applications and essays, develop a middle school to college pipeline curriculum, and teach relationship and social skills. This curriculum will educate students to learn how to conduct a college search, find the best college match, learn how to enhance their public and private university applications, create a 8`'' - 12`" grade high school to college calendar, and develop essays that will win them points. The curriculum integrates academic, life skills, emotional, and social components. The purpose of this curriculum is to empower high school students to understand the college admissions process and, in turn, train the next group of high school students the same curriculum. While high schools students become trained, they will then educate middle school students. The high school students in MAPS' program in Baldwin Park realized that the importance of learning about the high school and college process at an early age. Students remarked that if they learned about MAPS or about this process, they would have done better in school Goal 1. High school students (HSS) will be trained to understand the middle school to college pipeline program, healthy relationship skills, study and test taking skills, and leadership. Outcome IA: HSS will be trained by actually going through the college admissions process with MAPS staff. OutcomelB: HSS will learn how to research colleges, find the best college match, write college essays, complete a college resume, and complete college applications. Goal 2. Create a community -based middle school to college pipeline - college admission guide -that will prepare both middle school and high school students to understand the comprehensive college admissions process. Baldwin Park CDBG Grant - MAPS 4 College Outcome2A: Students will have various pathways for students to apply to private or public, open admission to most selective institutions. Outeome2B: Students will have thorough knowledge of the college admissions system and become confident during the college admission process. 4. Continue providing youth and adults healthy relationship classes throughout Baldwin Park. The classes will be offered to middle school, high school, and adults. Youth: MAPS provided two, research -based relationship classes for youth and adults in the city. Youth learned how to develop healthy relationships, build self - esteem, and recognize subtle signs of relationship problems through the LoveU2 curriculum, Overall, MARS has provided more than 51 healthy relationship classes to more than 800 students throughout Los Angeles County. Adults: MAPS would like to continue providing classes for adults. Curriculum used: Ultimate Relationships: Divorce Prevention, Couplehood, and Family Wellness. The curriculum is used for prevention and intervention in the areas of domestic violence, drug, alcohol, child abuse, relationship building, and much more. It is used the course is a proven model for teaching skills, enhancing healthy family interactions, and investing family members in each other and their community. Our research -based programs use a proven model for teaching skills, enhancing healthy family interactions, and investing family members in each other and their community. MAPS would like to offer four youth classes and four adult classes. MAPS anticipates on serving up to 70 students and adults. MAPS anticipates on providing classes to more than 600 youth and adults throughout Los Angeles County. 5. Continue providing an internship/community service program for high school students and neighboring college students, and adults. Students who volunteer for more than 40 hours will be interviewed again to receive a job title and work email address. Interns will receive practical hands -on training and will put this experience on their resume. MAPS strives to provide meaningful and innovative opportunities to help participants become prepared to enter the workforce. Through service- oriented internship opportunities and volunteer service, high school students, college students and adults are provided a unique opportunity to develop their career oriented talents, including website design, writing articles, organizing meetings, interviewing others for internship possibilities and making a contribution to their community and to the larger society. For example, in April 2010, the CSUF interns assisted in the planning and organizing of an outdoor program in Baldwin Park, CA. Objectives of the event included introducing the community to MAPS 4 College and learning what it will take to increase the college going rate for high school students from the Baldwin Park community. This was a seminal event, which resulted in the City of Baldwin Park, the Baldwin Park Unified School Board, and MAPS 4 College coming together to participate as joint partners in this initiative. The program "Spring to College" featured prominent members of the community, the City as well as the State Government, including keynote speakers: Senator Gloria Romero and Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and much more. Thus, through internships and volunteer services, participants are provided an opportunity to further develop their individualized workforce readiness skills. Qualifications: Interns will have prepared for this position through a combination of education and experience. MAPS welcomes an intern who would like to challenge himself or herself. An intern will be given a lot of independence so he or she will need to be self - starter. Qualifications may vary depending on the internship position desired. MAPS looks for an intern who is dynamic, motivated, creative, mission- driven, empathetic, honest and passionate. Baldwin Park CDBG Grant — MAPS 4 College Interns will be given _a position to match their future career goals and strengths. Students will intern with MAPS for at least 6 months. During this time, interns will receive a job title and hands -on training. 6. Carry out small fundraisers in collaboration with the City of Baldwin Park's scholarship program to help students pay for college applications. MAPS understands the city provides a scholarship program for students to purchase books and supplies once they matriculate to college, In order to not overlap with the city's scholarship program, MAPS would like to develop a scholarship program for students before they attend college. Some universities and colleges provide waivers for low - income students, but these waivers are not given to all students. College applications can range from $35 -70 dollars per application and by creating a scholarship program, it will allow students who do not receive waivers to be given a chance to apply to colleges that they would never have had the opportunity to do so. Students who participate in MAPS` scholarship program will need to participate in MAPS summer program or middle to college pipeline program. If a student who has not participated in any MAPS' programs will need to provide a thorough analysis of the colleges they would like to attend. Students need to understand why they chose certain college(s). The CEO has direct experience evaluating college applications from selective to most selective, private and public institutions. The CEO can determine a students' chance on being admitted to a certain college. The scholarship program will provide students who have a 50% of being admitted to a college or university in order to receive scholarship money. Overall, the scholarship prograin will provide students access to apply to collegee and it would complement the City's scholarship program. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this Information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes ✓ 2. Address Yes f 3. City in which client last resided. Yes 4. Number of family members. Yes ✓ 5. Total family (household) income. Yes S. Ethnicity Yes 7. Female head of household Yes No No No No No No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Sarai. Print Name ------- gnat e� � -6- CIEO Title of Officer I��y7fl� Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONL i ONE OF THE FOLLOWING : Individuals oaths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711110 TO Current 07/01111 TO 06/30/12 BALDWIN PARK (CD 150 RESIDENTS NON - BALDWIN PARK 90 150 RESIDENTS -7- Presumed Benefit Income eligibility is not required for services provided to 'Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) y! The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- 4. d? LU Cl ujm m � Q .q a� O I CL CD B co cu M C O z F-' Li o O p O3 a (D O to � Om L V 0 L L Uo O4- r m O cn o r m N fl. a c O co N ;� ❑ UU 0 O 4-- N 0 a �c N m o +��-+ 6 r _ � d N � M LL S rS cU � V ❑ Ltl C5 4-a M � O O3 F- LL to � m 010 L L Uo O4- r m O cn o r m N fl. `a N ;� ❑ UU U F- a. LL >- _ v C13 _ M �L N l d V% zl"�p 9c� to�� U xl xl�f�IX I` U) _ o o OLl `a o E �- 0 O 4-- N 0 a �c U Ei � o +��-+ 6 � d M LL S rS cU C5 4-a C5 C5 o U fb Q clicYid u7cor_�00 m o ILL q w Q, O tsi (`C �v o ccti ,I` M 4 OLl `a 0 O 4-- N 0 a �c U Ei � o +��-+ W pW m c ❑� W 6 N c 0 (L i 0 N a. a L P �LL a� 0 (D u 0 N 0 U) ) Q g o i EL O p ' n! r Cl N a. a fJ Q) o o CD t� of_ ,_ c m JS h f �o li C ip CD S _ _ ss L) o o U r - r 0 ft] U ccq U , M a N E Q. .a N Q5 c� n W M C O U CL E Q (D N Q �. UJ ( V c co w U 1 V C O O LQi (/j E w C N c�u C C i c CL L,iJ O L d U 0) C G 3 O CL _ O _ Q O f— :E O a U U i— 4:3 O ❑ c\i ri 'i oo 61 v r co W f- [2. P BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). if there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Ur, ge'0rge Tay 91112, 02- 2. je%e VC'e U0 h 2-'?a 3. i Gar i Koo CEO tot I- 4. r_ 6. 7. 8. Name of Executive Director Sara CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding, Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- Baldwin Park CDBG Grant - MAPS 4 College BOARD OF DIRECTORS AFFIDAVIT In submitting this funding request, I Sarai Koo certify that I am President of MAPS 4 College. The agency officers and members of the board of Directors are: Member Names Title Term Expires Sarai Koo CEO 6/23/2012 Jesse Lee CFO 7/7/2012 Dr. George Taylor Secretar 7/7/2012 The term is due to expire next year. All the officers are committed to continue holding their position after the expiration of their term. MAPS 4 College will notify the City of Baldwin Park of any updates regarding the board of directors. I certify and declare under penalty of penury that the foregoing is true and correct. Signature: Print Name: }Gtty� Title: Date: 121 I t0 AGENCY CERTICATION As the Executive Director, or duly authorized representative of ot\e 2 (Agency), I certify that the applicant is fully capable of fulfilling its obligation under.this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. 5arak Xw Print Name C% D Title of Officer Si r n Date (3io) '4tr -1ng-, Phone Number SAY -4:1 koo0maps "I C'>Ille'OW Email Address -12- Baldwin Park CDBG Grant - MAPS 4 College Organization By- -Laves Bylaws of MAPS 4 College A California Religious Corporation ARTICLE 1 OFFICES SECTION 1. PRINCIPAL OFFICE The principal office of the corporation for the transaction of its business is located in Los Angeles /Orange County, California. SECTION 2. CHANGE OF ADDRESS The county of the corporation's principal office can be changed only by amendment of these bylaws and not otherwise. The board of directors may, however, change the principal office from one location to another within the named county by noting the changed address. SECTION 3. OTHER OFFICES The corporation may also have offices at such other places, within or without the state of California, where it is qualified to do business, as its business may require and as the board of directors may, from time to time, designate. ARTICLE 2 PURPOSES SECTION 1. OBJECTIVES AND PURPOSES MAPS 4 College (MAPS) is a not - for -profit organization; the organization endeavors to help students gain entry into the college or university of their choice through a rigorous pre - college student orientation program. Mission Statement: To help students succeed in school, college, and life The primary objectives and purposes of this corporation shall be: (a) To provide post - secondary options for youth that would enable them to seek a college - going opportunity so that they will lead morally, spiritually, and ethically enriched lives; (b) To equip and train students to understand the college admissions process (c) To collaborate with local organizations, churches, and other programs that will encourage youth to pursue truth and find their purpose (d) To participate in any other charitable and religions purposes as agreed to by the board of directors. ARTICLE 3 DIRECTORS SECTION 1. NUMBER The corporation shall have five directors and collectively they shall be known as the board of directors. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws. SECTION 2. POWERS Subject to the provisions of the California Nonprofit Religious Corporation law and any limitations in the articles of incorporation and bylaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation .shall be conducted and all corporate powers shall be exercised by or under the direction of the board of directors, SECTION 3. DUTIES It shall be the duty of the directors to: (a) Perform any and all duties imposed on them collectively or individually by law, by the articles of incorporation of this corporation, or by these bylaws; (b) Appoint and remove, employ and discharge, and, except as otherwise provided in these bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and employees of the corporation; (c) Supervise all officers, agents, and employees of the corporation to assure that their duties are performed properly; (d) Meet at such times and places as required by these bylaws; (e) Register their addresses with the secretary of the corporation and notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof; (f) Each director must be committed to transforming the lives of students and families throughout the world; (g) Develop the standards of organizational behavior for the corporation; participate in strategic planning; (h)Review and authorize plans and commitments; evaluate the organization's work; review financial statements, and approve contracts; as well as assist with budgeting, planning, fund- raising, human resources, a program evaluation, and more development; (i) Board members will dictate his or her time, contribute financially, raise money, and bring contacts to the organization SECTION 4. TERMS OF OFFICE For the first year, each Director shall hold office for a two -year term. Thereafter, directors may hold five -year terms. Until his or her successor is elected and qualified, directors may serve as many terms he or she would like. SECTION 5. COMPENSATION Directors shall serve without compensation except that they shall be allowed and paid their Actual and necessary expenses incurred in attending directors' meetings. In addition, they shall be allowed reasonable reimbursement of expenses incurred in the performance of their regular duties as specified in Section 3 of this Article. 2 SECTION 5. PLACE OF MEETINGS Meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such place within or without the state of California, which has been designated from time to time by resolution of the board of directors. Any meeting of directors, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment. Participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. Participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply: a) Each director participating in the meeting can communicate with all of the other directors concurrently; b) The corporation adopts and implements some means of verifying that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate in the meeting. SECTION 7. REGULAR AND ANNUAL MEE,1tNtGS Regular meetings of directors shall be held on the last month of the fiscal year. SECTION 8. SPECIAL MEETINGS Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice president, the secretary, or by any two directors, and such meetings shall be held at the place, within or without the state of California, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation. SECTION 9. NOTICE OF ME;s;TINGS Regular meetings of the board may be held without notice. The directors, however, will meet before the end of the fiscal year. Special meetings of the board shall be held upon ten (10) days' notice by telephone, email, or through any communicative device. SECTION 10. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 11. WAIVER OF NOTICE AND CONSENTTO HOLDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice. SECTION 12. QUORUM FOR MEETINGS A quorum shall consist of three directors. At least one officer must be present during the meeting. Except as otherwise provided in these bylaws or in the articles of incorporation of this corporation, or by law, no business shall be considered by the board at any meeting at which a quorum, as hereinafter defined, is not present. The directors present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the articles of incorporation or bylaws of this corporation. SECTION 13. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the board of directors. At least one officer must be present during the meeting. And in an SECTION 14. CONDUCT OF MEETINGS Meetings of the board of directors shall be presided over by the chairperson of the board or, if no such person has been so designated or, in his or her absence, the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of each of these persons, by a chairperson chosen by a majority of the directors present at the meeting. Meetings shall be governed by an officer, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these bylaws, with the articles of this corporation, or with provisions of law. SECTION 15. ACTION BY UNANIMOUS WRITIEN CONSENT WITHOUT MEETING Any action required or permitted to be taken by the board of directors under any provision of law may be taker; without a meeting, if all members of the board shall individually or collectively consent in writing or verbally to such action. Such written or verbal consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors. SECTION 16. VACANCIES Vacancies on the board of directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased. The board of directors may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or has been removed from office by order of the superior court for engaging in fraudulent acts pursuant to Section 9223 of the California Nonprofit Religious Corporation Law. If this corporation has any members, directors may be removed without cause if such removal is approved by the members. Any director may resign effective upon giving written notice to any one of the officers of the board, unless the notice specifies a later time for the effectiveness of such resignation. No director may resign if the corporation would then be left without a duly elected director or directors in charge of its affairs. Except for a vacancy created by the removal of a director by the members, if any, of this corporation, vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum. A person elected to fill a vacancy as provided by this section shall hold office until the next annual election of the board of directors or until his or her death, resignation, or removal from office. Li SECTION 17. NONLIABILITY OF DIRECTORS The directors and officer shall not be personally liable for the debts, liabilities, or other obligations of the corporation. SECTION 18. INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS To the extent that a person who is, or was, a director, officer, employee, or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative, or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue, or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding. If such person either settles any such claim or sustains a judgment against him or her, then indemnification against expenses, judgments, fines, settlements, and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of, Section 9246 of the California Nonprofit Religious Corporation Law. SECTION 19. INSURANCE FOR CORPORATE AGENT'S The board of directors may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against any liability other than for violating provisions of law relating to self - dealing (Section 9243 of the California Nonprofit Religious Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 9246 of the California Nonprofit Religious Corporation Law. ARTICLE 4 OFFICERS SECTION 1. NUMBER OF OFFICERS The officers of the corporation shall be a president, a secretary, and a chief financial officer. The corporation may also have, as determined by the board of directors, a chairperson of the board, one or more vice presidents, assistant secretaries, assistant treasurers, or other officers. Any number of offices may be held by the same person except that neither the secretary nor the treasurer may serve as the president or chairperson of the board. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any person may serve as officer of this corporation. Officers shall be elected by the board of directors, at any time, and each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. SECTION 3. SUBORDINATE OFFICERS The board of directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, have such authority, and perform such duties as may be prescribed from time to time by the board of directors. 5 SECTION 4. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the board of directors, at any time. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall tape effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the board of directors relating to the employment of any officer of the corporation. SECTION S, VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors. In the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appointment by the president until such time as the board shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled as the board shall determine. SECTION b. DUTIES OF PRESIDENT The president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, supervise and control the affairs of the corporation and the activities of the officers. He or she shall perform all duties incident to his or her office and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be prescribed from time to time by the board of directors. Unless another person is specifically appointed as chairperson of the board of directors, he or she shall preside at all meetings of the board of directors. If applicable, the president shall preside at all meetings of the members, Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the board of directors. L• ��+�II[i�►i►l��lt��.�l��.��i�'7 �! 17�' -.- The secretary shall: Certify and keep at the principal office of the corporation a copy of these bylaws as amended or otherwise altered to date. Keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. See that all notices are duly given in accordance with the provisions of these bylaws or as required by I aw. Keep at the principal office of the corporation a membership book containing the name and address of each and any members, and, in the case where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased. Exhibit at all reasonable times to any director of the corporation, or to his or her agent or 0 attorney, on request therefor, the bylaws, the membership book, and the minutes of the proceedings of the directors of the corporation. In general, perform all duties incident to the office of secretary and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 9, DUTIES OF TREASURER Subject to the provisions of these bylaws relating to the "Execution of Instruments, Deposits, and Funds," the treasurer shall: Be responsible for all funds and securities of the corporation and deposit all such funds in the name of the corporation in such banks, trust companies:, or other depositories as shall be selected by the board of directors, Keep and maintain adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses. Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefor. Render to the president and directors, whenever requested, an account of any or all of his or her transactions as treasurer and of the financial condition of the corporation. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. In general, perform all duties incident to the office of treasurer and such other duties as may be required by law, by the articles of incorporation of the corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 10. COMPENSATION The salaries of the officers, if any, shall be fixed from time to time by resolution of the board of directors, and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a director of the corporation. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services actually rendered the corporation which relate to the performance of the religious purposes of this corporation. All officer salaries shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 9 of these bylaws. ARTICLE 5 COMMITMS SECTION 1. EXECUTIVE COMMIT'T'EE The board of directors may, by a majority vote of directors, designate two (2) or more of its members (Nvho may also be serving as officers of this corporation) to constitute an executive committee and delegate to such committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to: (a) The approval of any action which, under law or the provisions of these bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee which has the authority of the 7 board. (c) The fixing of compensation of the directors for serving on the board or on any committee. (d) The amendment or repeal of bylaws or the adoption of new bylaws. (e) The appointment of committees of the board or the members thereof. By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the'board. The committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require. SECTION 2. OTHER COMNIi'ITUS The corporation shall have such other committees as may from time to time be designated by resolution of the board of directors. Such other committees may consist of persons who are not also members of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees. SECTION 3. MEETINGS AND ACTION OF COMMITMS Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these bylaws concerning meetings of the board of directors, with such changes in the context of such bylaw provisions as are necessary to substitute the committee and its members for the board of directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the board of directors or by the committee. The time for special meetings of committees may also be fixed by the board of directors. The board of directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these bylaws. ARTICLE 6 EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS SECTION 1. EXECUTION OF INSTRUMENTS The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. SECTION 2. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the treasurer and countersigned by the president of the corporation. SECTION 3. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select. SECTION 4. GIFTS The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the religious purposes of this corporation. ARTICLE 7 CORPORATE RECORDS, REPORTS, AND SEAL SECTION 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the state of California: (a) Minutes of all meetings of directors, committees of the board, and, if this corporation has members, of all meetings of members, indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof; (b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains, and losses; (c) A record of its members, if any, indicating their names and addresses and, if applicable, the class of membership held by each member and the termination date of any membership; (d) A copy of the corporation's articles of incorporation and bylaws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times during office hours. SECTION 2. CORPORATE SEAL The board of directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument. SECTION 3. DIRECTORS' INSPECTION RIGHTS Bvcry director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and to inspect the physical properties of the corporation. SECTION 4. MEMBERS' INSPECTION RIGHTS If this corporation has any members, then each and every member shall have the following inspection rights, for a purpose reasonably related to such person's interest as a member: (a) To inspect the record of all members' naives, addresses, and voting rights, at reasonable times, upon five (5) business days' prior written demand on the corporation, which demand shall state the purpose for which the inspection rights are requested. (b) To inspect at any reasonable time the books, records, or minutes of proceedings of the members or of the board or committees of the board, upon written demand on the corporation by the member, for a purpose reasonably related to such person's interests as a member. ARTICLE 8 FISCAL, YEAR SECTION 1. FISCAL YEAR OF THE CORPORATION The fiscal year of the corporation shall begin on the January and end on the December in each 9 year. ARTICLE 9 CONFLICT OF INTEREST AND COMPENSATION APPROVAL POLICIES The purpose of this conflict of interest policy is to protect this tax - exempt corporation's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the corporation or any "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations and which might result in a possible "excess benefit transaction" as defined in Section 4958(c) (1)(A) of the Internal Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. SECTION 2. DEFI€NMONS (a) Interested Person. Any director, principal officer, member of a committee with governing board delegated powers, or any other person who is a "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations, who has a direct or indirect financial interest, as defined below, is an interested person. (b) Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (1) an ownership or investment interest in any entity with which the corporation has a transaction or arrangement, {2) a compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement, or (3) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial. A financial interest is not necessarily a conflict of interest. Under Section 3, paragraph b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists. SECTION 3. CONFLICT OF INTEREST AVOIDANCE PRODEDURES (a) Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. (b) Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the 10 interested person, he/she shall Ieave the governing board or committee meeting while the determination of conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. (c) Procedures for Addressing the Conflict of Interest. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether the corporation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. (d) Violations of the Conflicts of Interest Policy. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. SECTION 4. RECORDS OF BOARD AND BOARD COMMYrM PROCEEDINGS The minutes of meetings of the governing board and all committees with board delegated powers shall contain; (a) The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. SECTION 5. COMPENSATION APPROVAL POLICIES A voting member of the governing board who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. I1 A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation, either individually or collectively, is prohibited from providing information to any committee regarding compensation. When approving compensation for directors, officers and employees, contractors, and any other compensation contract or arrangement, in addition to complying with the conflict of interest requirements and policies contained in the preceding and following sections of this article as well as the preceding paragraphs of this section of this article, the board or a duly constituted compensation committee of the board shall also comply with the following additional requirements and procedures: (a) the terms of compensation shall be approved by the board or compensation committee prior to the first payment of compensation, (b) all members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in IRS Regulation Section 53.4958- 6(c)(iii), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in Section 4955(#)(1) of the Internal Revenue Code: and as amplified by Section 53.4958 -3 of the IRS Regulations): 1. is not the person who is the subject of compensation arrangement, or a family member of such person; 2. is not in an employment relationship subject to the direction or control of the person who is the subject of compensation arrangement; 3. does not receive compensation or other payments subject to approval by the person who is the subject of compensation arrangement; 4. has no material financial interest affected by the compensation arrangement; and 5. does not approve a transaction providing economic benefits to the person who is the subject of the compensation arrangement, who in turn has approved or will approve a transaction providing benefits to the board or committee member. (c) the board- or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: I . compensation levels paid by similarly situated organizations, both taxable and tax - exempt, for functionally comparable positions. "Similarly situated" organizations are those of a similar size and purpose and with similar resources 2. the availability of similar services in the geographic area of this organization 3. current compensation surveys compiled by independent firms 4. actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. As allowed by IRS Regulation 495$ -6, if this organization has average annual gross receipts (including contributions) for its three prior tax years of less than $1 million, the board or compensation committee will have obtained and relied upon appropriate data as to comparability if it obtains and relies upon data on compensation paid by three comparable 12 organizations in the same or similar communities for similar services. (d) the terms of compensation and the basis for approving them shall be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: 1. the terms of the compensation arrangement and the date it was approved 2. the members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member 3. the comparability data obtained and relied upon and bow the data was obtained SECTION 6. PERIODIC REVIEWS To ensure the corporation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax - exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: (a) Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's- length bargaining. SECTION 8. USE OF OUTSIDE EXPERTS When conducting the periodic reviews as provided for in Section 7, the corporation may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted, ARTICLE 10 AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of bylaws of religious nonprofit corporations, these bylaws, or any of them, may be altered, amended, or repealed and new bylaws adopted as follows: (a) By approval of the members, if any, of this corporation. ARTICLE I I AMENDMENT OF ARTICLES SECTION 1. CERTAIN AMENDMENTS This corporation shall may amend its articles of incorporation to alter any statement which appears in the original articles of incorporation of the names and addresses of the first directors of this corporation if deem necessary. The President will determine whether it is necessary to amend any articles of incorporation. ARTICLE 12 PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS No member, director, officer, employee, or other person connected with this corporation, or any private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the corporation, provided, however, that this provision shall not prevent payment to any such person of reasonable compensation for services performed for the corporation in 13 effecting any of its religious purposes, provided that such compensation is otherwise permitted by these bylaws and is fixed by resolution of the board of directors; and no such person or persons shall be entitled to share in the distribution of, and shall not receive, any of the corporate assets on dissolution of the corporation. All members, if any, of the corporation shall be deemed to have expressly consented and agreed that on such dissolution or winding up of the affairs of the corporation, whether voluntarily or involuntarily, the assets of the corporation, after all debts have been satisfied, shall be distributed as required by the articles of incorporation of this corporation and not otherwise. Membership Provisions of MAPS 4 College A California Religious Corporation ARTICLE 13 MEMBERS SECTION 1. DETERMINATION AND RIGHTS OF MEMBERS The corporation shall have only one class of members. No member shall hold more than one membership in the corporation. Except as expressly provided in or authorized by the articles of incorporation or bylaws of this corporation., all memberships shall have the same rights, privileges, restrictions, and conditions. SECTION 2. QUALIFICATIONS OF MEMBERS The qualifications for membership in this corporation are as follows: Members shall understand and adhere to the MAPS 4 Colleges' mission, vision, and goals. Members shall fill out a written application, sign the membership agreement, pay annual dues, and accept the board of directors' decisions. The board shall determine the membership dues. More qualifications, structure, and details will be decided by the board. SECTION 3. ADMISSION OF MEMBERS Applicants shall be admitted to membership as long as they adhere to the member qualifications. SECTION 4. FEES, DUES, AND ASSESSMEWS (a) The following fee shall be charged for making application for membership in the corporation. The board will decide the fee. (b) The annual dues payable to the corporation by members shall be determined by the board of directors. SECTION 5. NUMBER OF. MEMBERS There is no limit on the number of members the corporation may admit. SECTION 6. MEMBERSHIP BOOK The corporation shall keep a membership book containing the name and address of each member. Termination of the membership of any member shall be recorded in the book, together with the date of termination of such membership. Such book shall be kept at the corporation's principal 14 office and shall be available for inspection by any director or member of the corporation during regular business hours, The record of names and addresses of the members of this corporation shall constitute the membership list of this corporation and shall not be used, in whole or part, by any person for any purpose not reasonably related to a member's interest as a member. SECTION 7. NONLIABILITY OF MEMBERS A member of this corporation is not, as such, personally liable for the debts, liabilities, or obligations of the corporation. SECTION 8. NONTRANSFERABILITY OF MEMBERSHIPS No member may transfer a membership or any right arising therefrom. All rights of membership cease upon the member's death. SECTION 9. TERMINATION OF MEMBERSHIP (a) Grounds for Termination. The membership of a member shall terminate upon the occurrence of any of the following events: (1) Upon his or her notice of such termination delivered to the president or secretary of the corporation personally or by mail, such membership to terminate upon the date of delivery of the notice or date of deposit in the mail. (2) Upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. (3) If this corporation has provided for the payment of dues by members, upon a failure to renew his or her membership by paying dues on or before their due date, such termination to be effective thirty (30) days after a written notification of delinquency is given personally or mailed to such member by the secretary of the corporation. A member may avoid such termination by paying the amount of delinquent dues within a thirty (30) day period following the member's receipt of the written notification of delinquency, (b) Procedure for Expulsion. Following the determination that a member should be expelled under subparagraph (a)(2) of this section, the following procedure shall be implemented: (1) A notice shall be sent by mail to the last address of the member as shown on the corporation's records, setting forth the expulsion and the reasons therefor. (2) The member being expelled shall be given an opportunity to be heard, either orally or in writing, at a hearing to be held not less than ten (10) days before the effective date of the proposed expulsion. (3) Following the hearing, the board of directors shall decide whether or not the member should in fact be expelled, suspended, or sanctioned in some other way. The decision of the board shall be final. (4) If this corporation has provided for the payment of dues by members, any person expelled from the corporation shall receive a refund of dues already paid. The refund shall be prorated to return only the unaccrued balance remaining for the period of the dues payment. SECTION 10. RIGHTS ON TERMINATION OF MEMBERSHIP 15 All rights of a member in the corporation shall cease on termination of membership as herein provided. ARTICLE 14 MEETINGS OF MEMBERS SECTION 1. PLACE OF MEETINGS Meetings of members shall be held at the principal office of the corporation or at such other place or places within or without the state of California as may be designated from time to time by resolution of the board of directors. SECTION 2. ANNUAL AND OTHER REGULAR MEETINGS The members shall meet annually on the beginning of the fiscal year. No time has yet to be determine. The board and staff will determine the exact date and time. If the day fixed for the annual meeting or other regular meetings falls on a legal holiday, such meeting shall be held at the same hour and place on the next business day. SECTION 3. SPECIAL MEETINGS OF MEMBERS (a) Persons Who May Call Special Meetings of Members. Special meetings of the members shall be called by the board of directors, the chairperson of the board, or the president of the corporation, In addition, special meetings of the members for any lawful purpose may be called by five percent (5 %) or more of the nnembem SECTION 4. NOTICE OF MEETINGS (a) Time of Notice. Whenever members are required or permitted to take action at a meeting, a written notice of the meeting shall be given by the secretary of the corporation not less than ten (10) nor more than ninety (90) days before the date of the meeting, (b) Manner of Giving Notice. Notice of a members` meeting or any report shall be given either personally or by mail or other means of written communication, addressed to the member at the address of such member appearing on the books of the corporation or given by the member to the corporation for the purpose of notice. (c) Contents of Notice, Notice of a membership meeting shall state the place, date, and time of the meeting and (1) in the case of a special meeting, the general nature of the business to be transacted, and no other business may be transacted, or (2) in the case of a regular meeting, those matters which the board, at the time notice is given, intends to present for action by the members. Subject to any provision to the contrary contained in these bylaws, however, any proper matter may be presented at a regular meeting for such action. The notice of any meeting of members at which directors are to be elected shall include the names of all those who are nominees at the time notice is given to members. (d) Notice of Meetin s Called by Members. If a special meeting is called by members as authorized by these bylaws, the request for the meeting shall be submitted in writing, specifying the general nature of the business proposed to be transacted and shall be delivered personally or sent by mail or by email to the chairperson of the board, president, vice president, or secretary of the corporation. The officer receiving the request shall promptly cause notice to be given to the members entitled to vote that a meeting will be held, stating the date of the meeting. (e) Special Notice Rules for Apprpying Approving Certain Prol2osals. If action is proposed to be taken or is taken with respect to the following proposals, such action shall be invalid unless unanimously 16 approved by those entitled to vote or unless the general nature of the proposal is stated in the notice of meeting or in any written waiver of notice: SECTION S. QUORUM FOR MEETINGS A quorum shall consist of a majority of the members. SECTION 6. MAJORITY ACTION AS MEMBERSHIP ACTION Every act or decision done or made by a majority of the voting power present in person or by proxy at a duly held meeting at which a quorum is present is the act of the members, unless the law, the articles of incorporation of this corporation, or these bylaws require a greater number. SECTION 7. CONDUCT OF MEETINGS Meetings of members shall be presided over by the chairperson of the board or, if there is no chairperson, by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of all of these persons, by a chairperson chosen by a majority of the voting members, present in person or by proxy. The secretary of the corporation shall act as secretary of all meetings of members, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting. SECTION 8. ACTION BY 'WRITTEN BALLOT WITHOUT A MELTING Any action which may be taken at any regular or special meeting of members may be taken without a meeting if the corporation distributes a written ballot to each member entitled to vote on the matter. The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval of each proposal, provide that where the person solicited specifies a choice with respect to any such proposal the vote shall be cast in accordance, therewith, and provide a reasonable time within which to return the ballot to the corporation. Ballots shall be mailed or delivered in the manner required for giving notice of meetings specified in Section 4(b) of this article. All written ballots shall also indicate the number of responses needed to meet the quorum requirement and, except for ballots soliciting votes for the election of directors, shall state the percentage of approvals necessary to pass the measure submitted, The ballots must specify the time by which they must be received by the corporation in order to be counted. Approval of action by written ballot shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes that would be required to approve the action at a meeting at. which the total number of votes cast was the same as the number of votes cast by ballot. Directors may be elected by written ballot. Such ballots for the election of directors shall list the persons nominated at the time the ballots are mailed or delivered. If any such ballots are marked "withhold" or otherwise marked in a manner indicating that the authority to vote for the election of directors is withheld, they shall not be counted as votes either for or against the election of a director. A written ballot may not be revoked after its receipt by the corporation or its deposit in the mail, whichever occurs first. SECTION 11. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MELTING Except as otherwise provided in these bylaws, any action required or permitted to be taken by the members may be taken without a meeting, if all members shall individually or collectively consent 17 in writing to the action, The written consent or consents shall be filed with the minutes of the proceedings of the members. The action by written consent shall have the same force and effect as the unanimous vote of the members. WPMTEN CONSENT OF DIRECTORS ADOPT NG BYLAWS We, the undersigned, are all of the persons named as the initial directors in the articles of incorporation of MAPS 4 College, a California nonprofit corporation, and, pursuant to the authority granted to the directors by these bylaws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing bylaws, as the bylaws of this corporation.. Dated: 91 j q a Dr. George Taylor, Director Jesse Lee, Director Arai Koo, Director CERTHI RCATE This is to certify that the foregoing is a true and correct copy of the bylaws of the corporation named in the title thereto and that such bylaws were duly adopted by the board of directors of said corporation on the date set forth below. Dated: r �� Dr. George Taylor, Secretary l8 Baldwin Park CDBG Grant - MAPS 4 College Charter of Articles of Incorporation 'F Opp State of California Secretary of State I, DEBRA BOWEN, Secretary of State of the State of Calif ornia,'hereby certify. That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of J DEBRA BOWEN Secretary of State Sec/Stato Form CF -107 (REV 112007) !;;:k OSP06 99734 Baldwin Park CDBG Grant - MAPS 4 College Most Recent Audited Financial Statement . (2010 Financial Statements included), - Statements are not audited. Explanation included Most Recent Audited Financial Statement MAPS 4 College ("MAPS ") ran as a sole proprietorship in 2006. MAPS officially became incorporated as a nonprofit corporation on .tune 25, 2008 and became a 501(c)(3) nonprofit organization December of 2008. Since MAPS 4 College is still considered a new organization, financial statements have not been audited. Attached is the 2010 income and expense statement from January to December 24, 2010. Included are the 2010 budget and financial statements up to 12/24/10. This statement will need to be adjusted for the annual year. MAPS hopes the financial statements will suffice. MAPS 4 College Statement of Financial Income and Expense (retrieved 10113/20101 TOTAL Ordinary IncomelExpense Income Contributions of benefits received) Corporate Contributions 750.00 Individ, Business Contributionsreceived) 14,090.00 Total Contributions 15,440.00 Other Types of Income 47.00 Book Purchases (ACT Test Book) 300.60 Fundraising 30.00 Miscellaneous Revenue 23.00 Income from Credit Card Company Si.08 Other Types of Income 4.05 Total Other Types Of Income 528A1 Program Income (Program service fees, member dues and assessments) ACT Test Prep ACT Test Prep - Regular 7,270.00 ACT Test Prep - Other =00 Total ACT Test Prep 7,570.00 ASA Service 47.00 Class Fees 14,100.00 Critical Reading 101 96100 IndMduat Tutoring 1,480.00 Tuhlon Discount - 383.00 Writing 161 75100 Writing M 1,443.00 Total Class pees (Participant fees, admissions, royalties, tuition, registration Fees, and o 4,303.00 Counseling Group College Counseling (ndMduat Counseling Group Counseling Module Total Group College Counseling AAAPS Summer Program Total MAPS Program Income (Program service fees, member dues and assessments) -Other Total Program Income 455.00 4,200.00 4,655.00 2,850.00 2,650.00 - 175.00 35,171.11 Indirect Public Support agencies Donated Use of Facility 14,100.00 Donated 35acre Ranch 9,000.00 lWad Volunteer Services 40,000.00 Total [ndireci7u 1t upport fu'ndralstng agencies- - United _Way, CFC, eto,) -, . _ .. ';- 53,100.00 Total Income - Expense Benefits paid to or for members Officers and directors salaries Payroll Expenses (Payroll expenses) Total Benefits paid to error members Business Expenses (Expenses o(creating and malnWintng the organization's business entity) Service Cha rgescredit card fee Total Business Expenses (Expenses of creating and maintaining the Organization's business 12,600.00 2,671.61 15,171.61 33.18 33.18 Gontrnct Services 1F— for ovtaiCe aeM -<s) Accounting Fees (Outside (nomemployee) accounting, audit, bookkeeping, tax prop, pal 585.00 Teacher - Contractor 4,740.00 Contract Services (Fees for outside services( - Other 2a8.00 January through December 2009 Page 1 of 2 MAPS 4 College Statement of f=inancial Income and Expense (retrieved 1011312010) Other Types of Expenses TOTAL Total contract SeMces (Fees for outside services) 5,613.04 Credit Card Finance Charge 205.55 Operations operations) 1,28225 Rooks, subscriptions, Reference 5,72025 Admin Supplies 104.22 Business Licenses and Fees 151131 Donated Facilities - 0.00 Equip Rental and Maintenance 217.16 Rent, Parldng, Utilities 250.00 Total Credit Card, facilities and Equipment 8,648 51 Other Types of Expenses Insurance 35.47 insurance - Auto 785.18 Insurance - D and O 1,28225 Insurance - General liability 973.43 Total Insurance 3,040.85 Marketing Expense 4,85195 Rtembership Organization Dues - 180.00 Total Olher Types of Expenses (Expenses listed on line 43 of Form 990) 5,042.95 Postage, Malting Service (Postage, parcel delivery, local courier,lrucking, freight, outstd 132.00 Supplies (supplies, materials, food and beverages, plaques, medicines) Awards, non-Cash prizes 35.47 Food Supplies 958.14 Gin card 525.00 Office Supplies 404.13 Program Supplies 9$7.26 Recreational Supplies 598-42 Stipend (Stipendforvolunteers 925.00 Supplies (Supplies, materials, food and beverages, plaques, medicines) -Other 9,001.61 Total Supplies (Supp') 5,563.03 Telephone, Telecommunications (Telephone equipment and service, telegraph, Intemet: Travel and Meetings (Expenses related to travel, meetings, conferences) Conference, Convention, Meeting (Conducting, orsending staff to, program- related m Travel -Airline Travel -Gas (Hotels, allfares, local transportation, car rentals, taxis, per diems, meals) Travel - Hotel Total Travel and Meetings (Expenses related to travel, meetings, conferences) 541.86 2,044.38 1,018.20 212.80 337.21 4,146A5 Purchase ASAP program 499.00 Total Expense 45,758.60 Indirect Public Support agencies Donated Use of Facility 14,100.00 Donated 35acre Ranch 9,000.00 Inidnd Volunteer Services 40,x.00 Total Indirect PubllgSuPp fu*dralsing agencies, 11 Total Expense 108,858.60 Net Income - - - - -10,687.49 • MAPS had $16,334.011 net income from 2008.Actual net Income. $ 5,746.13 January through December 2009 Page 2 of 2 12124170 MAPS 4 College Accrual Basis Statement of Financial Income and Expense lege - Statement of Financial Position (January - December 24, 20Jan 1 - Dec.24,10 Income Fundraising 140.57 Grants and Foundation 9,050.00 Federal Subgrant Contracts 33,990.24 lndivid, Business Contributions 16,375.00 Program Income 9,708.00 Paypal donation 220.00 $ 69,483.81 Income Total:;:: $;. 69,483.81 In Kind Donations Volunteer Services + professional services 130,585.72 Donated Food and Items 2,405.34 Donated Use of Facility 58,000.00 Total 91000 • In Kind Donations $ 190,991.06 Not income (including In -kind $260,474.87 Expense * Payroll (0.185 out of 1 FTE) 7,420.79 Payroll Expenses (Payroll expenses +benefits) 1,629.22 Accounting Fees 1,250.00 Contract Services 8,003.00 Supplies (program, office, food, awards, stipend) 20,808.90 Telephone 9,049.39 Postage, Mailing Service 309.20 Printing and Copying 269.77 Books, Subscriptions, Reference (Books, subscriptions 14,074.26 Facilities /Equipment (license, office, storage, and other 4,808.06 Travel and Meetings (meeting, hotel, airline, gas, food) 6,173.69 Insurance 1,878.09 Other Expense (Membership Dues, Staff Development) 2,823.89 Marketing Expense 1,195.00 55206.38 64,256.39 Total Expense $ - 64,256.39 Volunteer Services + professional services 130,585.72 Donated Food and Items 2,405.34 Donated Use of Facility 58,000.00 $ 190,991.06 Total Expense_ $ 255,247.45 * Note - Executive i]irector donated .814 FfF Pagel of 1 Baldwin Park CDBG Grant - MAPS 4 College Past and Present Accomplishments ANNUAL REPORT CALENDAR YEARS 2009 AND 2010 W W W. MAPS4COLLEGE. ORG EMAIL: INFO @MAPS4COLLE GE. ORG MAILING ADDRESS: 13337 SOUTH STREET #574 CERRITOS, CA 90703 PROGRAM ADDRESS: TERI G. MUSE FAMILY SERVICE CENTER 14305 MORGAN STREET, BALDWIN PARK, CA 91706 TABLE OF CONTENTS MAPS OVERVIEW MISSION 3 BRAND 3 VALUES 4 PROGRAM STRUCTURE 4 ADMINISTRATIVE CAPACITY BUILDING 4 PROGRAMS MOUNTAIN TOP SUMMER CAMP SPICES COLLEGE PREP MENTORING PROGRAM OPPORTUNITIES WITH MAPS S 7 8 INTERNSHIPS I 1 ACT TEST PREPARATION 12 2009 AND 2010 ACCOMPLISHMENTS YEAR 2010 A. ADULT SCHOOL CONSULTATION 13 B. HIGH SCHOOL CONSULTATION 14 -16 C. MIDDLE SCHOOL CONSULTATION 17 D. COMMUNITY -WIDE EVENTS 18 LOOKING FORWARD GRATITUDE PAGE 19 2010 ACCOMPLISHMENTS IN BALDWIN PARK 10 FUTURE GOALS 21 WORKSHOPS FOR NE)Cf YEAR 22 THANK YOU PAGE 23 This report covers the activity of MAPS 4 College for the years 2009 and 2010. Its purpose is to provide the reader with an understanding of the work that is done by the largely volunteer and paid staff of the non- profit community -based organization. It covers the beginning of MAPS, its programs and services, and highlights students and staff who have contributed to its existence since it became a 501(c) 3 organization. 0 4 COLLEGE OVERVIEW MAC'S 4 COLLEGE (NEAPS) MAPS provides comprehensive programs and services designed to help students develop necessary competencies to graduate from high school, succeed in college, excel professionally and live a life with character and excellence. Participants are exposed to didactic and experien- tial learning opportunities, including life coaching under the tutelage of professionally trained staff and peer groups. They participate in internship and community service programs, which enables them to apply their knowledge of specific content areas to real time workforce conditions. In addition, they receive leadership training that is designed to en- able them to be self- sustaining adults who are mak- ing a contribution to their community and to the larger society. OUR FISSION To help students and others succeed in school, col- lege and life. OLIN BRAND We work with participants holistically: we value the integration of cognitive knowledge and practi- cal experience; we teach participants how to be- come fully engaged in organizational development in a meaningful way. We help participants develop critical thinking skills. These skills will aid them in problem solving in the 21St century; we believe that if we "teach the person the 7zow to' knowledge ..." they will learn to live fulfilling lives. We embrace equity and help others to acquire cultural and so- cial capital to engage in meaningful relationships whether they are fellow students, parents, organi- zations, schools, cities, and /or other social /civic institutions. OUR VALUES We believe: -- Education is an important consid- eration in sustaining a free and open society; - Learning prepares the mind, body and spirit for leading an ethical and principled life of leadership and service; - College is different than high school and college -bound students need to be prepared to engage in deep - learning strategies; - Education is continuous, learning is contagious and the rewards of rigorous study are substantial and life enhancing; - Liberating students from their prior learning constraints, so that they can actively engage in shaping their own future, leave behind their past worries and concerns, and look forward towards what lies ahead. OUR APPROACH Our curriculum is holistic and developmental. Our programs and services target core interper- sonal issues students may face and helps them combat those issues whether they are low self - esteem, stress due to familial and /or school demands, issues of social accep- tance, developing friendships and relationships, use and abuse of drugs and alcohol, low grade point average, conflict resolution, and /or any other learning or interper- sonal /social issues that may be negatively affecting their success in school. In addition, the staff coun- sels and advises students about go- ing to college and /or the need to pursue practical workforce readi- ness skills. PROGRAM STRUCTURE Program content and knowledge is delivered to students in a variety of ways including: - Formal classroom study (lecture and interactive) - Workshops and seminars - College career planning and development fairs - Attendance at educational conferences and leadership training programs ADMINISTRATIVE CAPACITY BUILDING MAPS received a Compassion Capital Fund grant from TELA.CU in 2010 to assist in strengthening its internal capacity. The grant enabled MAPS to retain professional consultation in the following areas: Strategic Planning; Board Development; Financial Management; Branding /Web /Marketing; Program Development /Community Engagement; Fund Development; and, Evaluation Systems. As of October 2olo, MAPS staffs have received training from consultants in: Strategic Planning, Board Development, Finan- cial Management, and Branding /Web /Marketing. By the end of December, we anticipate having received training in Program Development, Community Engagement, Fund Development, and Evaluation of Systems. MAPS 4 College's locations: 2008 -2009 -Los Angeles 2009 -2010 - Fullerton, Downey, and Artesia * ** MAPS has officially moved to Baldwin Park * ** PROGRAMS MOUNTAIN TOP SUMMER CAMP In August 2009, MAPS 4 College launched its first Summer Camp for high school students. In the two years this program has been in force, 58 first - generation college -going students have had the oppor- tunity to spend two and a half days in a natural moun- tain setting participating in an intense learning oppor- tunity about how to get into college and thrive in it. This camp provided students with a holistic approach to college preparation, which included direct discus- sions and interactions with college representatives, panel discussions about college requirements by ad- missions counselors, a presentation by admissions staff from The Claremont Colleges, and a tour of the Clare- mont Colleges. Students had lunch with college admis- sions counselors, learned how to develop a college ad- missions essay, and evaluate college applications. A unique feature of the camp is that it teaches students how to prepare for college both academically and emo- tionally. Through direct instruction from college re- cruiters ' and admissions counselors, they learn how to be an active and engaged learner, understand the role of standardized testing in college admissions, and learn how to choose a college that is best suited for their achievement level, skills and interests. The camp is held annually in the month of August at the Lollard Ranch in Lytle Creek, CA, On August 16th -i8th 201o, high school students in loth -12th grades were given the opportunity to partici- pate in MAPS' second annual, two and a half-day resi- dential college preparatory summer camp. This unique camp gave students insight into what professionals look for when they are evaluating student applications for college. Students also learned how to deal with problems that arise once they have been accepted into a college and are for the first time away from the fa- miliarity of home and friends. Between walks to the creek and picking blackberries from the camp's own blackberry patch, students participated in panel dis- cussions led by professional college representatives and admission officers to understand better how to get into the college of their choice. In addition to content information about the ad- missions process, the camp included plenty of time for social interaction, which included atten- dance and participation in an Indoor Go -Kart Race Tournament, Our College Representation session included topics such as: General Academic Preparation Importance of Extracurricular Activities Do's and Don'ts Regarding the Essay Finding your College Fit Case Study Examples Representing yourself in the College Process Meeting and Interview During the college student panel, high school students received advice from their peers who were getting ready to begin college study and from current college students about: How to Balance your School and Personal Life How to Deal with Roommate Issues Hoar to Deal with Becoming Independent Other activities included: Two College Tours Games College Representative Discussion Session Student Panel Indoor Kart Racing Prizes and Awards Various other activities Overall, the Mountain Top College Camp is a great opportunity for students to get an un- derstanding of how to gain admittance into the college of their choice with advice from college counselors to assist them in the ap- plication process. This video demonstrates the learning context -based environment of the college camp: Go to wwvvw.youtube.com Type in "MAPS4011e9e' SPICES PROGRAM MAPS partners with schools, agencies, organiza- tions, and communities to help build healthy rela- tionship skills. Using evidence - based, culture - specific curriculum, MAPS provides relationship and marriage programs for youth and adults. The program is divided into the following modules: Academics, Social /Emotion Adjustment, Personal Development and Life Sustaining Strategies, Youth Program: Research -based curriculum helps teens to under- stand various challenges that arise in early rela- tionships. Youth learn effective ways to communi- cate, how positive relationships develop, how to spot destructive patterns, how to deal with emo- tions, and other essential healthy interpersonal skills. Singles /Couples Program: Dynamic program that helps sin- gles and couples to NOT fall in love with a Jerk or Jerkette. Adults learn to recognize subtle, hidden signs of future problems, analyze partner's conscience, and pace the relation- ship to prevent premature emotional attachments, and focus on their own emotional health so they don't become the jerk /jerkette. Topics Include: maturity, peer pressure, attrac- tions and infatuation, building blocks for positive relationships assessing relationship health, realis- tic concept of love and breaking up, date violence prevention, assertiveness skills, communication/ conflict skills, identity and future orientation, pregnancy prevention, identifying values. Couples and Married Couples: MAPS teaches family - oriented sldlls for families, couples, married couples, and di- vorced individuals. The program is used for prevention and intervention in areas, such as domestic violence, drug, alcohol, and child abuse, divorce prevention, healthy marriages and families, child development, and much more. Topics include: communication, problem - solving, personal /couple values and goals, time management, and intimacy. Community wide Events Date: February 20, 2010 Title: Community Event Description: Presented four financial literacy and college readiness workshops at San Gabriel Val- ley's Youth Summit (SGV) Number of Students: More than 50 Location: San Gabriel Valley Date: March 16.18, 2010 Title: District Meeting Description: Conducted Explore Interpretive Workshop at three LAUSD school sites (District 4, 6, and 8) to coun- selors and administrators Number of Participants: 40 counselors and ad- ministrators Location: Los Angeles Date: March 24, 2010 Title: Community meeting Description: Participated in the DCFS community service meeting held at Unity Church Number of Participants: 15 adults Date: October 28, 2010 Title: Red Ribbon Week Event Description: MAPS and Bold Faith Ministry had April Hernandez -- Castillo (actress from Freedom Writers) and Jose Castillo spoke during the Red Ribbon Week event at the City of Baldwin Park. Number of Students: Community Location: Baldwin Park, CA Date: April 10, 2010 Title: Spring to College Description: Conducted the inaugural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to Col- lege" introduced several speakers including: Sena- tor Gloria Romero, Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Fi- nance You Child's College Education," "Why go to college," and "Who's going to college." Number of Participants:250 Parents and Students Location: Baldwin Park Date. April 24, 2010 Title: Adelante Mujer Latina Conference Description: Presented a college readiness work- shop at the 16th Annual Adelante Mujer Latina Conference to inspire young Latinas. Number of Participants: 45 parents & students Date: July 8, 2010 Title: Baldwin Park Concert Description: MAPS had a table and presented ma- terials and programs to the community Number of Participants: city - Mde Location: Baldwin Park Date: July 15, 2010 — July 19, 2010 Title: Day -One Pasadena Deseription: Presented a workshop in Pasadena in collaboration with Learning Work Charter School. The presentations were: 1. College Readiness -Steps You Need to Take, and 2. The 4 C's -- Cultural Capital, Social Capital, Emotional Capital, and Human Capital - Getting Your Life on Track Number of Students: loo Students, 4 Adults Location: Pasadena Activities in Baldwin Park Outlined below are dates and events that tell the story of what has transpired to date in the program in Baldwin Park. We look forward to working collaboratively with other members of the City to en- gage addition students in the project. April 1o, 2olo — Community Event, Baldwin Park, CA -- 250 Parents and Students attended the in- augural community wide college recruitment event hosted by MAPS 4 College. The theme of the event "Spring to College" introduced several speakers including: Senator GIoria Romero, Assembly- man Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and more. Workshops were held that dealt with such topics as: "How to Finance You Child's College Education," "Why go to college," and "Whose going to college." July S - Baldwin Park concert event - MAPS had a table set up and presented materials and pro- grams to the community by MAPS. September 17, 2o-to to Present --•- MAPS and Bold Faith Ministry hosted April Hernandez - Castillo, actress from Freedom Writers, who spoke to high school students and their parents at the opening ceremonial event of the MAPS /Bal&A4n. Park College Preparatory Mentoring Project. The MAPS /Baldwin Park College Preparatory Mentoring Project (MBP -CPMP) has met with the partici- pating high school female student on Tuesdays and Saturdays. They have received ACT test prepara- tion instruction as well as "How to write a winning essay" instructions. In addition, they received leadership training classes from MAPS staff and heard motivational presentations from local commu- nity leaders, such as Susan Reyes, Field Representative to State Senator -Dr. Ed Hernandez. Sept 18 and 25 - LoveU2: Relationship Smarts PLUS youth class August 16 -18, 2010— Six students from Baldwrin Park were sponsored by Goodwill Industries to participated in a MAPS 4 College three -day Mountain Top College Summer Camp at Lytle Creek, CA October 16, 2010— MAPS and ACT, Inc. sponsored a trip to Pasadena City College for MAPS/ Baldwin Park College Preparatory Mentoring Project participants to view and view and become in- volved in the college fair. Baldwin Park students were able to visit information tables hosted by col- lege representatives from throughout the country. October 23, 2010— MAPS and fold Faith Ministry had April Hernandez- Castillo (actress from Freedom Writers) and Jose Castillo speak during the Red Ribbon Week event at the City of Baldwin Park. November 1$, 2010 —CPMP students attended the MESA college day at USC. They went on a col- lege tour, met with college admission officers, and attended various workshops. November to December, 2010— MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusi- astic about their participation and look forward to working with the new group of participants. Goals Please continue to support MAPS 4 College! One student stated, "If I learned about this (MAPS /college process), I would have done better in school." Another student stated, "Can we create a scholarship program for students who can't afford to pay for college applications? Can we have every student create bank accounts and start a sav- ings program ?" MAPS 4 College and College Preparatory Mentoring Project Students have a lot of goals to ac- complish; however, we need your support. Please review our goals: GOALS 4 Baldwin Park: 1. Educate parents about the college admissions process and build healthy family relation- ships. 2. Create a training program for high school counselors and college counselors regarding the college admissions process (this will be from the perspective of college admission officers and various colleges /universities). S. Continue providing relationship /family well -being programs for students, couples, adults, and married couples. 4. Expand the leadership training program to assist students, teachers, administrators, par- ents, and civic leaders to become self -aware by understanding their own physiological re- sponses, change habits, build healthier relationships with people, regulate anger and make anger a friend, and much more. The program helps people take l00% of their oven respon- sibility for their words /actions, internal thoughts and external events of their life. MAPS delves into the meaning of leadership by analyzing leader vs. managers, responsibilities and duties of leaders, and the purpose of leading /serving. 5. Develop a middle school -to- college pipeline curriculum which is tailored for BPUSD stu= dents. 6. Expand the CPMP project to serve another cohort of female students and open the project to include male students. 7. Create a financial literacy program, which includes the financial aid process and budgeting. S. Provide college and workforce workshops. Next Year MAPS believes students, parents, and educators need to understand the college admissions process. MAPS hopes Baldwin Park will embrace the organization's desire to educate, empower, and enlighten community members about college and workforce training. MAPS received a small giant from YNOT Foundation and will provide the following workshops to the Korean American population. MAPS desires to present these workshops in Baldwin Park, but we need your support. :t. The 5 C's: MAPS 4 College's Signature Presentation (3 hours) What does it take to become ready for college and life? What does it take to move forward, get a successful job, and live a good life? MAPS' signature workshop presentation has changed many lives through this presentation. We want to help you, both parents and students, get up and move forward. In this workshop We will talk about finances, goals, capital, networking and much more! Strategies for maximizing your potential during and after college will be discussed. Our goal is to empower you to move forward and take active and meaningful steps for your life. 2. College Readiness: Find Your College Match and Exam (3 hours) Avoid paying thousands of dol- lars to test prep agencies! We will give you all of the information needed for you to save money! With only 28- 30% of students in America with an undergraduate degree, students need to learn what it takes to be college ready. It is not just grades and test scores. It's much more! We will provide step -by -step guidelines on how to get ready for college. In addition, while students get prepared for the college applications, many students apply to colleges without doing a thorough research. We will teach to utilize a variety of free websites to find your col- lege match and to find free to low cost test prep study guides. Discussion about SAT and ACT exams regarding time frame and score breakdown will be discussed, At the end of the workshop, students and parents will re- ceive a MAPS college readiness packet, 3. The HOW -TO and Q and A Seminar (3 hours) Many parents and students are curious about "how - tos." MAPS will provide a 3 hour format that addresses many frequently asked questions parents and students have about school, college, and life. In addition, students and parents can ask MAPS staff any question related college and workforce, Rather than spending hundreds and thousands of dollars to get advice, get it from a col- lege application reader, ACT, Inc. Ambassador, life coach, and international speaker on college admissions. 4. Case Study: Be an admission officer for a selective university. (3 hours) Did you ever wonder how dean of admissions and admission officers select students for their college? Be an admission officer for a day and learn how to critique college applications using the Common Application. You will leave this seminar understanding how admission officers view applications and improve your own college application. Discuss the pros and cons of having a well- rounded background, learn to look beyond just school and college, and learn to develop a strong personal foundation. 5. Case Study: Be an admission officer for a most selective university. (3 hours) Want to go to an IVY league? Do you think a high GPA and test score will get you admitted to a most selective institution? NO! This workshop will help students and families understand who actually gets in. Many parents believe GPA and test scores are the deciding factor; however, through MAPS workshops, they will understand that the process is deeper than just numbers, Applying to very and most selective institutions can be daunting because you are trying to learn the system. Evaluate PAST college applications from students whose applications were ad- mitted, waitlisted, or denied at one of the most prestigious institutions. Learn "what it takes" to get admitted. Become aware of IVY league versus other institutions and the effects of striving for only the top. Learn about vision casting: reality versus dream. is f.. 's}'J 11.ALD N E1,A, it- K � �t 17,11,090 MAPS 4 COLLEGEE. A 11 VI Baldwin. Park t Unifier! School District I Express -A- Print TbA- CT' Iwo 000' LOW DOWN ADULT SCHOOL Ur.r Es:: T ITC Ir KPGfs '..IiC'Trf i�rev;�lf':S!flFll t_f'LJf;. {' :.� :,, : - C alifoenia CEl��Vid>r�rX �s! oati #ion VALLEY I RIBUNE 1IIN'AI��CIA1. D &S Bakery A Owl *1 tl INVISian 10 Offiaemax XA�1�? `..JOB AmEast Corporation KOREATIMES.COMI r n - '- '� ` , ,� CERRTQS PRESBYTERIAN CHURCF ENGLISH MINISrTRV 1IIN'AI��CIA1. D &S Bakery A Owl *1 tl INVISian 10 Offiaemax XA�1�? `..JOB AmEast Corporation KOREATIMES.COMI r n - '- '� ` , ,� A 'A 1..1 V! (eking thragh Bort!Ar COLLEGE PREP MENTORING PROGRAM (CPMP) In 2010, MAPS 4 College received a two -year community action grant from AAUW (American Association of University Women) to work in collaboration with the City of Bald - win Park and Baldwin Park Unified School District to work with female students from attend Baldwin Park High School and Sierra Vista High School. Cohort is Eight female high school students from Baldwin Park High School and Sierra Vista High School have become part of a year long pro- ject where they will receive college preparatory training and mentoring. Cohort 2: Recruiting process for this cohort group has begun. This initiative is led by Cohort 1 group as part of their leadership training. The project goals are to: - Increase the target group's college entrance exam scores on the official ACT test to the ACT's College Readi- ness benchmark requirement; - Expose students to an integrated approach to learning math, science, English, and reading; - Introduce young females to college majors and career opportunities in science, math, and technology fields; Other Goals: - Provide high school students with information and knowledge about college admission requirements; - -Serve as a listening post to high school students who find it difficult to adjust to the pressures of determining life after high school; -Help students set goals for themselves that will enable them to prepare for college and the workforce; -Offer mentoring and coaching of college bound students so that their transition from the familiarity of the home environmcnt to the unfamiliarity of college is plausible; and, - Collaborate,A ith local organizations, churches, and other pro grams that will encourage youth to find their purpose. Anticipated Outcomes: As a result of this intervention, the participants will utilize the information they learned and teach younger female students the same material. The program is created to have a positive incre- mental effect among the Baldwin Park teenage female popula- tion. j2 BALDW1 I' ` A ` tt ` K April Susan Reyes, Field Repre- Hernandez - Castillo sentath e for State Sena - tor Dr. Ed Hernandez The program began on September 17, 2010, with a formal open- ing presided over by Ms. Sarai Koo, CEO of MAPS 4 College. The keynote speaker for the evening was April Hernandez - Castillo, actress and comedian, whose theme for the evening was "overcoming barriers to achieving your goal in life." After the formal presentations, the families enjoyed dinner held at the Baldwin Park Teri G. Muse Family Service Center. Present for the opening meeting were parents of the stu- dents, as well as William Baca representing Former State Senator Gloria Romero, school officials, Dr. Luis Cruz, principal of Baldwin High School, Hugo Tzec, School Board Mem- ber, Ms. Cynthia Cuevas, Assistant Superinten- dent of BPUSD, and Alejandra Avila, Baldwin Park City Clerk,. Since September 2010, students have taken eight ACT preparation classes, six leadership training courses, up to five ACT practice exams, and par- ticipated in college fairs at USC and Pasadena City College where they were able to talk with several college representatives. At present, the student scores on the ACT have increased from one point to six points. April Guzman, Gabriela Centeno, and Susan Reyes CPMP Cohort i Students and Instructor April Hernandez - Castillo, Sarai Koo, and Jose Castillo t �';t °� ; ts�kji Z l��:�s Meta �.z�' =; �� :.,.. s.J �� g � . n g � �- -�� , � � �, � "� � � i '� f � e _— r, � k Y `� •�7: p�$ �"� 'k :- �q: W� ¢ �rc�c2C f ..:- t � _ .�� 6 OPPORTUNITIES WITH MAPS INTERNSHIPS Pant of MAPS' training programs consist of providing opportunities for students and adults to participate in internships so they gain actual work experience that grill prepare them for the workforce. Through service oriented - internship op- portunities, workforce readiness training and development, life - coaching, and vol- unteer service high school students, col- lege students and adults are provided a unique opportunity to develop their career ori- ented talents, including website design, writing articles, organizing meetings, inter- viewing others for internship possibilities and making a contribution to their commu- nity and to the larger society. Interns have come from numerous sources: California State University, Fullerton (CSUF); University of California, Irvine; Goodwill Industries; high schools throughout California, University of California, Los Angeles, and much more. Interns have been helpful and successful in creating web content, developing a busi- ness outline, overseeing a high school program, finding innovative strategies to out- reach to students and creating flyers. For example, a CSUF student worked in conjunc- tion with a financial consultant to assist in setting up our computerized financial sys- tem. Another CSUF student who is interested in pursuing a career in Higher Education administration works with the SPICES Coordinator and the MAPS CEO to maintain the organization's managerial and outreach accountability systems. A UCI student oversees the program administration for a two -year grant project. In April 2010, the CSUF interns assisted in the planning and organizing of an outdoor program in Baldwin Park, CA. Objectives of the event included introducing the com- munity to MAPS 4 College and learning what it will take to increase the college going rate for high school students from the Baldwin Park community. This was a seminal event, which resulted in the City of Baldwin Park, the Baldwin Park Unified School Board, and MAPS 4 College coming together to participate as joint partners in this ini- tiative. The program "Spring to College" featured prominent members of the commu- nity, the City as well as the State Government, including keynote speakers: Senator Gloria Romero and Assemblyman Ed Hernandez, School Board Member Hugo Tzec, Actress Nikki SooHoo from The Lovely Bones and Bring It On: Fight to the Finish, and much more. Thus, through internships and volunteer services, participants are pro- vided an opportunity to further develop their individualized workforce readiness skills. ACT TEST PREPARATION As a way of improving ACT test scores, MAPS provides ACT test preparation classes. All stu- dents were instructed and taught ACT test taking strategies by teacher and coach, Jawad Ali. The goals and objectives of this are to prepare students to take the ACT test and achieve a score of at least 21 and above and to help students improve their reading, writing and critical think- ing skills, all of which are tested on the ACT examination. 2009 AND 2010 ACCOMPLISHMENTS Adult School Consultation Dates: On- going; Jan --- July Title: College and Career Readiness Counseling Description: MAPS created a new school -wide op- erational plan that is focused on college and career readiness. Number of Students: All Adult Student School - wide Location: Downey Date: February 10 -11, 2olo Title: Financial Literacy workshops Description: Presented four Financial Literacy workshops at Cypress College during "Student Success Week" Number of Students. 10 -15 Location: Cypress College Date: April 2, 2010 Title: Building Adult Relationship Skills Description: Presented an adult relationship skills class at Downey Adult School Number of Students: 8 Location: Downey Adult School Date: April 26, 2010 Title: College and Career Readiness Certificate Description: MAPS launched its first National Ca- reer Readiness Certificate program in LA County to measure job readiness skills for unemployed, uneducated, and economically disadvantaged adults. Courses included Business Writing and grammar (5 week), reading (5 week), basic math I and II (la week), and career and college pathways (7 week). Students participated in 10 -week healthy relationship skills course using Pick -A- Partner, Couple -hood, and Ultimate curriculum, Number of Students: 25 adults Location: LA County Dates: On- going, June -July Title: Adult School Consultation Description: MAPS is collaborating with Downey Adult School to pro -,side a workforce readiness curriculum to be implemented in April. Courses: Business Writing and Grammar 4 the Workforce, Mathematics 4 the Workforce, Career and College Pathways, and Relationship Skills. Number of Students: 25 Location: Downey Adult School Date: September 15, 2010 Title: Tour, Cypress College Description: MAPS took six adult students on a tour of the Cypress College campus Number of students: 6 Location: Cypress College Date: September 15, 2010 Title: Workshop, Cypress College Description: MAPS CEO conducted two presenta- tions Number of Students: to Location: Cypress College Dates: September — October 2010 Title: GED /Career Prep /Internship Program Description: MAPS partnered with Downey Adult School to offer a GED /Career Prep /Internship Training Program Number of Students: 12 Cypress College Ngi[Ids. /4orivc-Ytf�d. High School Consultation Date: May 1, 2009 Title: College Test Prep Description: MAPS- began the ACT Test Preparation classes. MAPS students showed marked improvement in their ACT scores. All students tools a diagnos- tic test when they joined the program and that test was compared to the actual scores on their ACT test results. On aver- age, MAPS' students increased their score by 5 points. The highest increase was by n points, which was equivalent to 74o points in a SAT score. Number of Students: 37 Location: Fullerton Date: August 3'-5, 2009 Title: Camp & College Tours Description: MAPS planned and hosted a summer camp, "Mountain Top Sum- mer Camp," for students in 7 t — 12t" grades. Students from California and Nevada attended in this intensive three - day residential college admissions pre - paratory program, College admissions counselors were in- residence at the camp. The program included panel dis- cussions between students and panelists; and, provided an opportunity for stu- dents to learn how to effectively commu- nicate with professionals around issues of college success. Students were pro- vided a VIP Asit to the Claremont Col- leges and engaged in a private panel presentation hosted by Harvey Mudd College. Number of Students. 29 Location: Lollard Ranch, Lytle Creek, CA Date: September 2009 Title: Counseling & College Fairs Description: High school seniors learned about the college application process; students began the process by develop- ing a list of colleges that might be of in- terest to them to actually applying to the colleges. Number of Students: 120 Location: Southern California Area Date: September 2009 Title: Counseling Description: Counseling and testing preparation advice was provided to students at four different college fairs. Number of Students: more than 500 students Location: Pasadena, Anaheim, Fullerton, and Long Beach. Date: September 12, 2009 Title: Counseling and College Fair Description. In collaboration with Korea Daily, MAPS headed the counseling booth at the 4th annual Korean Col- lege Fair at Grace Korean Church. Four of MAPS volunteer counselors provided college admission counseling services. Number of Students: more than loo students Date: November 12, 2009 Title: College Fair Description: MAPS hosted its first annual college fair in Full- erton, CA in conjunction with the Regional Admission Coun- selors of California. Number of Students. 6o Date: November 16, 2oog Title: College Tour Description: MAPS sent over 200 students to visit Chapman University and University of California, Irvine on a college tour. Number of Students: More than 200 Location: Anaheim and Irvine, CA Date: April - December, 2009 Title: Tutoring Description: On a regular basis, MAPS provided free tutor- ing services called Peer 2 Peer Mentoring Program every Thursday in Fullerton Number of Participants: varies Location: Fullerton Date: January 14, 2010 Title: College Fair Description: Participated in La Sierra /La Vista High School first College fair Number of Students: over 50 students Location: Fullerton EilO Camino Nuevo Charfnr Atodemy Date: February 4, 2010 Title: Relationship Skills Development for Youth Description: MAPS launched 14 youth relationship skills program to 200 students at Camino Nuevo High School. Number of Students: 200 Location: Los Angeles Date: February 23, 2010 Title: PLAN /ACT Training Description: Provided FLAN /ACT Interpretive Training at Corona Del Mar High School Number of Students: 75 parents & students Date: February 27, 2010 Title: Workshop and College Fair Description: Presented "Developing a Stellar Aca- demic Resume" and participated in the Torrance Unified School District's College Fair Number of Students: 40 parents and students Location: Torrance Date: Feb -June, 2010 Title: LUV U 2 Description: Launched youth relationship/ interpersonal skills class at Colegio New City High School Date: March 25, 2010 Title: College -going and Career Fair Description: Participated in the college and career fair at Baldwin Park High School Number of Students: 70-8o Location: Baldwin Park High School Date: April 25, 2010 Title: Counseling & College Fair Description: Participated in Orange County NACAC College Fair as a counselor. Number of Students: 20 parents and students Location: Orange County Date: April 26-27,2070 Title: Counseling & College Fair , :,alb Descton: Participated on the publicity commit- tee involved with NACAC College Fair. Number of Students: 30 Parents and Students Location: Los Angeles Date: April 27, 2010 Title: Counseling & College Fair Description: Participated in the National Hispanic College Fair Number of Students: 50 - 60 Location: CSLA Date: May 2010 Title: ACT Test Prep Desch on: Provided ACT Testing at. Students' scores increased around 7 -9 points (equivalent to 700 -900 SAT points) Number of Students: 3 -5 Location: Cerritos Presbyterian Church Date: August 16-18, 2010 Title: Mountain Top Summer Camp Description: Students from local schools areas at- tended a three -day College Admission's Intensive Summer Camp. Students from Baldwin Park spe- cifically were sponsored by Goodwill Industries to participated in three -day Mountain Top College Summer Camp Number of Students: 24 Location: Lollard Ranch, Lytle Creek, CA Date: October 1, 2010 to Present Title: MAPS /Baldwin Park College Preparatory Mentoring Project Description: MAPS and . Bold. Faith Ministry hosted April Hernandez - Castillo, actress from Freedom Writers, who spoke to high school stu- dents and their parents at the opening ceremonial of the event. Number of Students: 8 Location: Baldwin Park Terri S. Muse Family Cen- ter Date: October 16, 2010 Title: College Fair Description: MAPS and ACT, Inc, sponsor a trip to Pasadena City College for MAPS /Baldwin Park College Preparatory Mentoring Project partici- pants to view and become involved in the college fair. Baldwin Park students were able to visit in- formation tables hosted by college representatives from throughout the country. Number of Students: 8 Location: Pasadena Date: October - On -going Title:.SPICES Curricula Description: Dating and Emotions Curriculum - MAPS partnered with Oscar Del La Hoya Animo Charter High School to offer the Connections Dat- ing and Emotions Curriculum to 9th and loth grade students Number of Students: goo Location: East Los Angeles Date: October -- On -going Title: SPICES Curricula Description: MAPS partnered with LA Leadership Academy to offer the Connections: Dating and Emotions curriculum to 9th and loth grade stu- dents Number of Students: 200+ Location: East Los Angeles Date: September 17, 2010 Title: College Prep Mentoring Program Opening Event Description: MAPS officially began the College Prep Mentoring Program. Community guests, school board officials, and families were present. Number of Students: Community Location: Baldwin Park, CA Date: November to December, 2010 Title: MAPS /Baldwin Park - College Preparatory Mentoring Project Description: MBP -CPMP inaugural student began planning the recruitment and interview process for the second cohort of student participants in the program. They are enthusiastic about their partici- pation and look forward to working with the new group of participants. Number of Students. 8 plus parents and new cohorts Location: Baldwin Park Date: January 30, 2010 Title: Workshop Description: Presented two financial aid workshops in Fullerton and Artesia Number of Students: 20 students and par- ents Location: Fullerton Date: February 12 &26, 2010 Title: Workshop Description: Conducted a financial aid workshop Number of Students: 30 parents and Stu- dents Date: Sept 18 & 26, 2010 Title: Workshop Description: LoveU2: Relationship Smarts PLUS youth class Number of Participants: 14 students Location: Baldwin Park, CA Date: Year long (On- going) Title: Internship & Community Service: Description: MAPS provided internship and community service opportunities to high school students, college students, and adults. Students assisted in all as- pects of the organization in administra- tion, planning, event coordinating, and teaching. Students acquired real world experience. Number of Participants: numerous Location: LA and Orange County Middle School Consultation Date: JanuaiT 26, 2010 Title: Middle School Description: Provided Explore Interpretive Training at Oak Crest Middle School Number of Students: 6o students and parents Location: Encinitas, CA Date: January 27, 2010 Title: Middle School Description: Provided Explore Interpretive Training at Earl Warren Middle School Number of Students, 6o students and parents Location: Solana Beach, CA Date: March 10, 2010 Title: Explore Interpretive Workshop Description: Presented Explore Interpretive Studies (LACES) Number of Students: 200 parents & students Location: Los Angeles Workshop at Los Angeles Center for Enriched INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: DEC a 7 708 MAPS 4 COLLEGE C/O SARAI KOO 13337 S ST STE 574 CERRI`iOS, CA 90703 Dear Applicant; DEPARTMENT OF THE TREASURY Employer Identification Number: 26- 2915543 DLN: 170531.92328008 Contact. Person: JACOB A MCDONALD ID## 31649 Contact Telephone Number: (877) 829 -5540 Accounting Period Ending: December 31 Public Charity Status: 170 {}3) (1) (A) (vi) Porn 991 Re<Tjired: Yes Effective Date of Exemption: June 24, 2048 Contribution Deductibility: Yes Addendum Applies: No We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal. Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 MO/CG) -2- MAPS 4 COLLEGE EnClosures: Publication 4221-PC Sincerely, A, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 947 AIDQ/Co) Project Sister Family Services Application APPLICATION CHECKLIST ORGANIZATION Pro`ect Sister Family Services Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 3641496.. I APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A), 3. BOARD OF DIRECTORS AFFIDAVIT 4. `f ORGANIZATION BY -LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT - 7. MOST RECENT AUDITED FINANCIAL STATEMENT - 8. PAST AND PROJECTED ACCOMPLISHMENTS$ Application packages are due by 5 p.m., on December 27, 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Project Sister Family Services PSFS Agency Address: 363 S. Park Avenue, Suite 303 Number Pomona CA 91766 Street City Zip Code Administrator: Julie Boynton, LCSW _Title: Executive Director Administrator Telephone: 909 - 623 -16 Fax: 909 -622 -8389 Project Site Address: 363 S. Park Avenue, Suite 303 Number Pomona CA 91766 Street City Zip Code Project Manager: Dina Daleo Ps y. D. Title: Clinical Services Director Project Manager's Telephone: 909 - 623 -1619 Fax: 909 - 622 -8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). In the early 1970's violent assaults against women occurred in Pomona and Claremont. So a group of women began operating a rape crisis hotline and in 1972, they incorporated as Project SISTER serving the East San Gabriel and Inland Empire Valleys. Now as Project Sister Family Services we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In FY '09 -10 PSFS served 50,620 unduplicated persons. All services are provided in English and Spanish. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 8 No -4- PROJECT PROPOSAL AND DESCRIPTION PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5,000_ Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Provide 67 hours of counseling at $75.00 per hour which includes: Individual, couples, family counseling for survivors of sexual and domestic violence. This service can take place at the City of Baldwin Park Family Service Center PSFS's satellite office in West Covina or at our main office in Pomona as scheduling allows. PSFS proposes to provide 67 hours of individual counseling to a minimum of 7 child or adult survivors of sexual violence and/or domestic violence. This averages 10 counseling sessions per person at a cost of $75.00 per hour reduction from our overall cost of $110.00 per hour. The California Department of Justice reported that in Los Angeles County, for example, 24.9% of the state's arrests for spousal abuse - 11,208 arrests - were made in 2005, compared to 45,083 statewide According to a study of the U.S. Senate Judiciary Committee cited in the 2006 California Coalition Against Sexual Assault (CALCASA) report, this problem has damaging_ impact on the next generation as well, as children are ei ht times more likely to be sexually molested in families where domestic violence exists than in non - violent families. The healing effects of counselin are essential to preventing a pattern of self - destructive behaviors from developing in a person who has experienced the trauma of sexual or physical abuse , particularly children and teens. Often the insidious effects of violence will lead to high -risk behaviors in survivors' adult lives such as abuse of drugs and alcohol, promiscuity, a higher rate of teen pregnancy, and poorer health overall than their peers. Children who learn violence in their homes may also continue the cycle of abuse in their families as adults. Many survivors have served time in prison for prostitution or drug use, which comes at great cost to their children and to society. Through treatment by a PSFS counselor, survivors of violence_ can overcome the trauma that left untreated can lead to depression or post- traumatic stress disorder. Our counselors work closely with vulnerable victims of abuse to relieve fear and anxiety through therapy, and restore feelings of self - worth and hope. Our goals for counseling clients are to experience a reduction in immediate crisis and feelings of anxiety, reduction of trauma symptoms, and an overall increase in functioning The long -term impact of our counseling services is determined by the extent to which clients demonstrate a significant, measurable reduction of symptoms and an increased level of functioning. Improvement is measured by the Trauma Symptom Invento for adults and the Trauma Symptom Checklist for Children (TSCQ for clients 17 and under. Both of these measurement tools assess reduction in overall anxiety, depression, -5- anger, and post-traumatic stress. It is administered by a PSFS clinician at counseling intake, every 6 months thereafter, and at discharge. Our goal is that 75% of counseling clients will show continuing improvement in symptom distress and overall functioning level over the course of treatment. In the case of child survivors our counselors consult with parents and occasionally, with parental approval, teachers, to obtain information on the child's observable progress in home and school settings. This information includes reports on the frequency of occurrence or reduction of nightmares, behavior with authority figures or with other children and other behavioral indicators that help counselors to evaluate results of therapy. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Adult and child survivors of sexual and/or domestic violence. Individuals ma additionally be homeless elder, mentally disabled or physical[ handicapped. Describe any special characteristics of your client population. Our counseling clients for this program will all meet low income criteria as defined by HUD and evidenced by re aired documentation of income and residence. Increase in Funding Request - if your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes W If yes, does your intake sheet and supporting documentation obtain the following: 1. Name 2. Address 3. City in which client last resided 4. Number of family members. Yes X No Yes X No Yes X No Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Julie Boynton Print Name f SigrWre ACCOMPLISHMENT DATA Executive Director Title of Officer 11 -18 -10 Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. .7_ Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers -8- Actual Projected 0711/10 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS 3 7 NON - BALDWIN PARK RESIDENTS 100 240 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers -8- Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X* The projects limits services to only CDBG eligible - income persons. `and including those clients who meet presumed benefit criteria with specific regard to survivors of domestic violence. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -9- H LLI D A4 W U) a O w a. c cv .a c c� uj r d .O Q LOad) t� � O �p0)OprC►t0000rpd� N 00)NCr) I- 00 00 co) r LL .a M 4- O O wits Mr 0) Cm ` uJ o�QOa?dpoaoow-0v r OE = O O dr' 00 rr� -�Mr CL r- O W Lop- C14 m r CD N m r cQ M rm (q N r N UU O N Cl) m � S d CA p Q tQl r CD nI a) 00 00 r Q r co t� d' d r a r �+ o 00 rrrenr r 11S � F- LL T3 m N p d' M w Lo M t as 0_ 4* oo 00 00o� T p m U 2-4 d �YV = G coo -V)T- o O(n o 'r oL1 0 m d O Q d a N O O d 0 a N C*4 UmV LO U >C N a x x x �x o x x x LL c 4) M •. U) 0 L O L. Ira 1L ++ f4 C Ui as r w Y R7 v3 O CL � t-. N 0 O_ N N Q d GI Gi GUI '0 J� a;, U G� 0 V c r w CO v .� W CD r 0 N J v 0 >> M� c a LU CD cu LLv C m d �C vi cn° v m Q LO d r I d LO N T � O r N M O d N N d I It V- r N p N N ,� O N T T U) N r d r Np r C T to LIO N r T L6 N M IC c:- N N d dN T- r �6 42 LO d 43 C co O r N O N Ln m ++ N U-) N m N LO I- CD T T c LO d r I d LO N T � O r N M O d N N d I It V- r N p N N ,� O N T T U) N r d r Np r C T to LIO N r T L6 N M IC c:- N N d dN T- r �6 42 N LU CL N N d pW 00 c ❑ - �M- LLI }- Q. 00 a l 0 N H. d 43 C co O r N c N Ln m ++ I— LL. N U-) N m d CD c � � ❑ LL 0 0 N H Y cV cri d° d- U N LU CL N N d pW 00 c ❑ - �M- LLI }- Q. 00 a l 0 N H. 43 C co O r N M N Ln ++ I— LL. N U-) N lqr d CD m V fA N N O O O O N ti M r L co N r N I m C7 m © N U U d O? O O � Q ems- f V co N � I-- LL N LO N It L 0 O N t 4. �U 00 M (Oj 0 O N N r r N LL I O1 C7 A m ^❑ N co CD CO ccq U U a°� o 41 c m E c a W c4 E G c � O L ❑. 0 � -- D cV M 4 (1I to r O N d O CO CO M O N 0) co U-) � O C') O C O 0 CO T� N M r N 0) M fP � LO h r CO 00 r N O M O � O N r O M M 'cT� W N Q (C r, to O LO C� O d' w N M T N t0 S- d T W M OO O It U') O O O O d T O r CD Y Li CQ N CO O O O Ul) O 0000 Ul) co M O N O Cf7 L6 Y to O � M N M T N (6 r [� C4 , N N O d 1 Y CO 00 C O) O L O N r C3) co M N O Cfl r-- L6 O Lf) O O d. w N C r f` N CO T C4 r M M CD � LO O O O d O O (Q T O U � c N _ N �! � W � N EL J t N Q � L: 0- fA a U N L^ E C 0 �7 W (=3 � O cv U U ¢ O ci o d r N M T W _ H �- L6 (9 � o6 ci T Y r (1I BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. See attached roster 2. 3. 4. 5. 6. 7. 8. Name of Executive Director Julie Boynton CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -I3- AGENCY CERTICATION As the Executive Director, or duly authorized representative of Project Sister Family Services Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name --A&k6ftV Signaf Phone Number Email Address -14- Title of Officer Date PROJECT SISTER FAMILY SERVICES BOARD ROSTER Yulanda Davis- Quarrie, President Independent Consultant 336'/2 Glendora Avenue, Suite M West Covina, CA 91790 (909)910 -0513 cell ydavisguarriePgrnail. corn office expires 6130112 since 12/1989; exp, 6/30112 Camerina Palomera Schwartz, Vice President Marketing & Business Development Manager OEwaves Inc. 2555 E. Colorado Boulevard Pasadena, CA 91107 (909)268 -7925 cell cam PA- hotmail.com office expires 6130/11 since 112007, exp 6/30/12 Valerie McCartan, CPA, Treasurer McCartan Accounting 954 N. Grand Avenue Covina, CA 91724 626 -549 -1381, 909 -348 -7150 909- 348 -9741 fax valerie@mcartanaccounting.com office expires 6/30/11 since 711/10; exp. 6/30/12 Barbara Salyer, MS, Secretary Educator, Retired 2180 Sonya Way Upland, CA 91784 909 -949 -3076 hm, 909 -732 -9611 cell bsalyer2Ca,,gmail.comaol.com office expires 6/30/12 since 3/2010; exp. 6/30/11 Charles W. Bader CWB Consulting 1050 Hillcrest Drive Pomona, CA 91768 (909)623 -6020 wk (909)623 -6020 fax cbader340(Maol.com since 312008; exp. 6/30/11 Renee Burgos Director of Operations — Family Health Center Pomona Valley Hospital Medical Center 1770 N. Orange Grove Avenue, Suite 101 Pomona, CA 91767 (909) 469 -9499 wk (909)620 -7285 fax Renee. BurgosOpvhmc.orq since 312008; exp. 6130111 Virginia Madrigal Head Start Program, Retired 819 Diana Avenue Pomona, CA 91766 909 -627 -4450 hm, 909 -935 -9676 cell mad ri 502 verizon.net since 9/2009; exp 6130/11 Debbi McFall Emergency Services Coordinator Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909 - 869 -6981 wk, 818 - 590 -6170 cell dsmcfall csu omona.edu since 112008; exp. 6/30/12 Ali Mossaver- Rahmani, Ed.D. Educator, Retired 6759 Tamarisk Drive La Verne, CA 91750 (951)295 -5091 cell, (909)593 -2545 hm kicrahmani verizon.net since 7/2009; exp. 6/30112 Christina Vera Educator, Pomona Unified School District 1132 Baughman Dr. Claremont, CA. 91711 (909)397 -4900, ext 2573 wk christinavveraC@- netscape.net since 1/2003; exp. 6/30/12 Revised 11/16/10 BYLAWS PROJECT SISTER FAMILY SERVICES A CALIFORNIA NONPROFIT PUBLIC BENEFIT CORPORATION Revised; May 20, 2008 PROJECT SISTER FAMILY SERVICES BYLAWS ARTICLE 1. NAME Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. ARTICLE IL PRINCIPAL OFFICE The principal office of the Corporation (`Principal Office ") for its transaction of business shall be at such location as the Board of Directors ( "Board ") may determine at any time or from time to time. ARTICLE 111. PURPOSES Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and significant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. ARTICLE IV. MEMBERS Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE V. BOARD OF DIRECTORS Section 5.01. Qualifications: The Board of Directors shail consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less than seven (7) positions nor more than fifteen (15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. (See Article Xl, Election to the Board of Directors) Directors may be elected to one or more two -year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 6 meetings of the Board of Directors each year shall be scheduled. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meeting s: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors, The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to Directors within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty -eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision- making rests with a simple majority of those present. Each Director shall have one vote. The President shall vote only in case of a tie. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Vacancies on the Board: When a Director dies, resigns, or is removed, the Board of Directors may elect a Director to serve for the duration of the unexpired term. (See Article XI. Section 11.01.) Section 5.08. Removal of a Director: Any Director may be removed with cause from the Board of Directors by an affirmative vote of a two- thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include, but is not limited to, a Director not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the Director affected at least seven days before the meeting. The Director involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Failure to attend 50% of regular Board meetings, without advance excuse; in any given 12 -month period will result in removal from the Board of Directors without notice. Section 5.09. Nomination: Any person qualified to be a Director under Section 4.01. of these Bylaws may be recommended to the Nominating Committee or by current Directors at any time there is a vacancy on the Board of Directors. The Nominating Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section 5.10. Compensation: A Director shall not be compensated for time or service as a Board Member. Reimbursement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5.10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered into in violation of this is void. No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized. No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situation (actual, potential, or none). This statement shall be filed with the President, or Executive Director during the first month of each fiscal year, or when a Director is appointed to the Board. The President will review the Conflict of Interest statements and make them available to all members of the Board of Directors. Board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Each Director must attend at least 50% of the regular Board meetings (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors` lnsurance for payment. Section 5.14. Transaction of Business: Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors. Section 5.15. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice of each meeting, a meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. ARTICLE VI. POWERS AND DUTIES OF THE BOARD OF DIRECTORS Section 6.01. Corporate_ Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of lncorporation or these bylaws, all corporate powers shall be exercised by or under the authority of the Board of Directors. The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees may be formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Program, Finance, Community Relations, Fundraising and Personnel Committees. The chairperson of each committee is appointed by the Board President. The committee chairperson may recruit non -Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. The Program Committee is responsible for development of policies for and review of programs and services provided by the agency. C. The Finance Committee is responsible for the direction and control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D. The Community Relations committee is responsible for the development of public relations policy of the agency and for development of policy and review of matters pertaining to community outreach designed to enhance the internal and external effectiveness of agency services. E. The Fund Development Committee is responsible for the fund development activities of the agency that will support the budget and provide for adequate services. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Personnel- Procedures of the agency including, policy review and revision, salary administration, and annual evaluation of the Executive Director. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except in the case of the Treasurer as chair of the Budget and Finance Committee, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. ARTICLE VII. EXECUTIVE BOARD Section 7.01. The Executive Board shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer and the Chairpersons of the Standing Committees. 7 Section 7.02. The officers of the Executive Board will be elected from a slate presented by the Nominating Committee or by a nomination from the floor. The Executive Board will be elected by a simple majority of voting Directors at the annual meeting. Section 7.03. An officer of the Executive Board is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even - numbered years). The terms of Vice President and Treasurer shall run concurrently also, but in alternate (odd - numbered) years. Section 7.04. The Executive Board shall meet five (5) times yearly. Meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 7.05. A majority of the Executive Board must be present for the group to do official business. Section 7.06. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.07. Any officer may be removed for cause from the Board of Directors by an affirmative vote of a two - thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.08. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.09 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE VI11. POWERS AND DUTIES OF EXECUTIVE OFFICERS SECTION 8.01. Corporate Powers: The officers of the corporation shall be the President, Vice - President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. The President of the Board shall be the Chief Executive Officer of the Corporation and shall, subject to approval of the Board of Directors, have oversight over the corporation's activities, affairs, officers and Executive Director. The President shall perform all duties incident of the office of President of the Board and such other duties as may be required by law, by the Articles of Incorporation of the agency, or by these bylaws, or which may be prescribed by the Board of Directors. Section 8.03. The Vice President shall, in the absence of the President, or in the event of her/his inability or refusal to act, perform all of the duties of the President and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. Section 8.04. The Secreta shall keep, or cause to be kept, at the principal. office of the corporation, or such other places as the Board of Directors may order, a permanent record of the minutes of all meetings of the Board of Directors. Section 8.05. The Treasurer of the corporation shall have oversight keep, or cause to be kept, accurate fiscal records in accordance with Generally Accepted Accounting Principles. The books and records of accounts shall at all times be open to inspection by any Director of the Corporation. The Treasurer shall have oversight of all fiscal transactions including deposits, disbursements and financial reports. The Treasurer shall perform such other duties as may be required by law or these bylaws or as may be prescribed by the Board of Directors. The Treasurer shall serve as the Chairperson of the Finance Committee. ARTICLE IX. EXECUTIVE DIRECTOR Section 9.01. The Board shall hire an Executive Director to carry out the day to day business of the corporation in accordance with the policies, the strategic plan and the annual budget established by the Board of Directors. The Executive Director shall hire and supervise staff and prepare periodic reports, budgets and report the financial activities of the corporation to the Board of Directors at Board Meetings and Executive Board meetings. Section 9.02. The Executive Director shall be hired by the Board of Directors upon the recommendation of the President and the Personnel Committee. The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. Section 9.03. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two - thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appeal the decision as outlined in the Human Resources Policies and Procedures. Section 9.04. No person who is now, or who later becomes Executive Director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors lnsurance for payment. ARTICLE XI. ELECTION TO THE BOARD OF DIRECTORS Section 11.01. Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall present in writing a slate of candidates for election to the Board of Directors. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11,04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. ARTICLE XII. ELECTION OF BOARD OFFICERS Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. Section 12,02, The Nominating Committee shall prepare the official ballot. Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. a© ARTICLE XIII. FINANCES Section 13.01. The fiscal year of PSFS shall be July 1st to June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management and control of PSFS and within the policies of the Board of Directors and guidance of the Finance Committee. Section 13.04. An annual audit shall occur by an independent accountant, with a report to the Board of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in the form of bonding through commercially available sources and/or insurance. Section 13.05. PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her /his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. ARTICLE XIV. AMENDMENTS Section 14.01. These bylaws may be amended by a two - thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.06. The secretary of the Board shall send written notice with the text of the proposed amendment, postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on.. ARTICLE XV. DISSOLUTION The corporation can only be dissolved upon the approval of two - thirds (2/3) of the Directors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all 11 liabilities of the corporation, the Board of Directors shall dispose of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax - exempt organizations under Section 501 (C) (3) of the Internal Revenue Code and similarly tax - exempt in the State of California. Any assets not so disposed of shall be disposed of by a court of jurisdiction in the county in which the organization is principally located and within the laws of the State of California. AMENDED AND APPROVED: 5120108 12 APPENDIX CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 13 PROJECT SISTER FAMILY SERVICES CONFLICT OF INTEREST ANNUAL REPORTING POLICY For Board of Directors and Non - Director Committee Members: Each Director and Non - Director Committee Member shall file a general written statement regarding her/his conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board. The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes in her/his status that would modify the annual statement. The Nominating Committee shall review any changes and report to the Board of Directors. Directors will be responsible for monitoring her /his own conflict of interest situations. Committee members will be responsible for advising the Committee Chairperson of any changes in herlhis status that would modify the annual statement, The Chairperson shall transmit such changes to the Nominating Committee for review. Members will be responsible for monitoring herlhis own conflict of interest situations. Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1 . Is employed by the agency or entity under discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non - Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: I . Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 14 3. is a volunteer on a regular basis with the agency or entity under discussion, or 4. is employed by an agency or entity that derives a substantial amount of income by supplying goods or services. to the agency or entity under discussion. Effective July 16,1996 is PROJECT SISTER FAMILY SERVICES DISCLOSURE POLICY A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain:. • a copy of the original tax - exempt applications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agency • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990`s and supplemental schedules • a copy of the Annual Report • an organizational chart Special note: In accordance with federal law, PSFS may opt to remove the names and addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly. The Executive Director or President of the Board of Directors, will request the inquiring party to come to the office to view the file in the presence of the Director or her/his designee, or, as she/he deems necessary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. M0660368 C 'FR -rf F1C,4 T A 7tCLIFS 06 OF OCA® EFIV0 RP011Ar �}'o1 DO Sl�fl 1n the 11 fhe of the S The ecr8ra � of State of Ca! #for�1, undersigned certify that: SEXUALthe president AS President CRjS the secreta 2. The F# CENT -E a , respectively, of A RST'Article R' a California PROJECT SISTER to read as folio of the Articles of Inc corporation. ws: or The poration of this cor na+r►e of the poration is amended 3 - corporation is Project Sister F The fore0oin the board of df am endment o fArticles of Inc amity Services. the�eouir0oin9 arx1endme orporation has been du ly approued b required Vote the of °f Articles of Incorporation Y Of members. orporation has been dryly a pp r We f" "her declare owed by the matiers set forth penalty of dh �n this certifica fe ��u under the #ads of DATE. April 4, 2007 e and correct of our ownak of ledge. that knowledge. Christo he..., worth, president ec Lary H6603a8 State of California Secretary of State e �� 1, DEBRA- BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of APR � 0 2007 J !n 0'- DEBRA BOWEN Secretary of State Sec/State Form CE -107 (REV 112007) qS 0SP06 9V-%4 I� r r stue QPe j, 4� 0 Califon J.0' 1 OFFICE OF THE SE A nonprofit public benei►� furnish an additiocial is required to document f:7r copy of a corporate Attorney forwarding to the Office of the as been General. One of your cop this office in compliance with sent by California Corporations Section 5124(d), Code. I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: H That tlic� annexc d tt•ar45cript IWS l:�eert C0111parecl vvi i l k.., ille record oil file in this office .. oI wllicll it pulpol IS to lxl [I" a copy, and that sanic is full, true and correct. 1.. •�1 *� fr ,�t�ryt 14, Ir lR 4•� 1 ,f IN WITNESS WI11. R],"OI1, 1 c, cvk- ,tc this curtificatc; and affix die Grc'"c Seal of HIC StLLt,c of Calilui'i�iu (his NOV 2 6 1984 SCWHurif r1j 51011,• .: r'Iw.::: 41w� :L._ .!w.w.��_. -_. 1s.. _.,.._.s- .sal -al' -- - - -- -- •�' -..�.. E=y !�a s I; U 9 fi •� I� r ENDORSED CERTIFICATE OF AMENDMENT E t L E D In 16a of}ke of 1ho 5.cnfary of 5" 41 1h* 51vh1 vl C01000 iv 01 11 OV 151984 ARTICLES OF INCORPORATION AARCHFW EU,SeuetfyofSkft By JAMES E. HARRIS AIDA 11UGHES and MARY LOU O'NEIL certify that: `ems 1. They are the president and the secretory, respectively► of CLAREMONT YOUTH RESOURCES GROUP, a California Corporation. 2. The FIRST ,Article of the articles of incorporation of this corporation is amended to read as follows: The name of the said corporation is: Project Sister Sexual Assault Crisis Services. 3. The SECOND Article of the articles of incorporation of this corporation is amended to read as follows: That the specific purpose for which said corporation is foruled is to provide crisis counseling services, victim advocacy, and comtllunity referrals to victims of rape And sexual assault, and their families. The specific purpose for which corporation is formed is to provide comllfunity education as to the reasons for the occurrences of rape and sexual assault and its preve The co'rporation will have the followin ntion. powers; g specific purposes and (b) To provide a readily available listing of reference services of all the various resources and agencies in the geographic area that the corporation provides service. (c) To provide a staff of volunteer professional and lay persons coordinated by a salaried director who would be available to provide volunteer staff support, counseling, medical, and legal infor- mation and be a representative in the community for the corporation. (d) To organize and provide community education and resource services in the area of rape and sexual assault. 4. The foregoing amendment of articles of incorporation has beers duly approved by the board of directors. S. The foregoing amendment of articles Of incorporation.has been fully duly approved by the required vote of members. L Aida Hughes, F silent Mary Lc: O'Neil, Secretary The undersigned declare under penalty of perjury that the maLters set forth in the foregoing certificate are true of their own know- ledge. Executed at IPt•n0N26, C,4 on k� 4A( Aida Hughes, Prey#ent Mary Lau O'Neil, Secretary a. :1 I J G 7 to 91 10 3. 3. 1.2 13 14 15 16 17 18 f) 21 2 23 ?4 15 26 27 98 !9 30 3.1. `2 .!!roll A. DiArrnn4 All V " "VY AT LAw ntrTJ:cr,r•:s OF zivCOEiroRnTxori or C'.LARE MONT XUUTU RESOURCES CROUPIhoafrnlf� �fe' r ;t,.n,f�,'r off MMO n1 t llfifq,frfit MAU 4;97 i i rt.lArrrtf G, f1Ai1E711 r 1r;NOV ALL !il BY TisSL Pt:sl ris: , u 3e10 Jr�llrr;oid oltp,�ry That we, the a nderniglied, all of whom are citi.zort s and re;;idwiL-s of the State Of California, do hereby volunt. -trily associate ourselves together for Lhe p"rpose of fornai.ng rz corpor- Won under the Coneral. Non- - profit Corporation Law of Lho State of California, and we do har.eby certify: F1RS't; That the name of the said corporation is: CLARE MONT YOU111 1122 )UItCE;S GROUP. SECOND That tho spoci.l i.r, purpose fog which said corporation is formed is to establish to center ill the C:i.l:y of Cl�aretnoTat: L1a�at would provide naviror.y and counael.l.itly zarviccar, in a convenient and centralized location, available to meet Lha local. youth needs on a 24 -hour basis. The corporation will have t:he •followi.ng spe•- aiEia put poses and powers: (a) To exist its <a nan- profit: corporation under the provisions of tho General Non --V ofi.L Corporation Law pur,suraiaL• to subdivision (c), Section, 9300, Cor.poratiOns Code of California; (b) TO provide A readily available listing of refor.ence services of all of •the variour> resources rattd agencies in Ae geographic area that Offers special and genaral service:-, to youth; (c) TO provide a staff of volunLeer proEossion al 'C C rand lay people coordinated by ra salaried resident director who c would b& avn i lab la to give counselling, medical and legal help ` h, l!' upon demand 7Croln youL•h; . (d) To or,g:anizo and provi.Cia oaat;sido corvi,coa such I .1. as reconciliation t:r:ttrt, and field wozl:er.s; P 1 (e) To ostabl.isll a pt:.ogr.am of invesL•i.gation, 3 selecUion and rv�tl.tl.li i.ot1 of personnel ttLLac;hed Lo Lhe organizziLion 4 so as to assure L110 ability atld compc:L•elice of the personnel. to r properly execute the ta.s };s aUsigtledi G (f) To esL•abli.sll a phy,ica,l location Lo house Lhe '1 1Cl;iviLies of t:he cat:pornUi.on; (ci) To adopt and establish by- -laws and male rules 9 and tagulaLions deemed I ocossary and expedient for Llte management 10 of the corporaLo affrt.ir s 3.11 accordallce with the law and not incon- 1.1. s.i,stent with Lilo ae Article.,; of Iilcorpol- aLi.oil; l ?, (lt) To purchase or oLltetwise acrxuir,n; hold, improve 13 alld maintain, buy, ne.11, moa:tg,'(j0 Mid hypothecate, real and J."4 personal propu ty, and hold title there Lo in -fee simple or. in 1.5 trust; 1.0 (i.) Irr.) Borrow money and I:o enter a11Lo, Inal:c, per- J. 17 form and carry out. contracL�; of every kind, for any lawful Purpose, :1,a wi.tllbut limit as Lo anlounL, wi.t]r any pOraon, farm, association or 19 corporation, m%mici.pa.liby, c:ounL•y, sLata, or gover.nitlenL; 20 (j) To do any and all other ar,Lr, in harmony with 21. Elie by -laws that; aria noL i.nconsi.sl:ant wit11 the laws of the State 22 of California which tnay bo done by cor.poraLi.ons Mwfil.11y organized 23 under the laws of tho State of cal.iforni,a; ?, (]c) Mol;wi L 10banding any of the above statements or P, ;, purposes or powers, this corporaLion sllall not, except to an insub- .,C, sLantial degree, engage in any activities or exercise any powers 27 LhRt are not in furtherance of Lho primary purposes of this cor-- 28 potation. 29 Tii l Rt) 30 That L110 principal office for t11e Lransaction of business 33, of the corporation shall be located in the County of Los Angeles, State of Cal. - gornia. itnurnr k. n,Arrn nn 7 A%'IPn,IrY Al LAW t 3 4 5, G rf 9 10 12 i3 :L :L G 1.7 20 21. 22 23 24 25 26 ?7' 29 30 31. 32 HnnKnr A. arArr oil o AY 7 o n"q V At JA %Y Ati YA4t AWMUK tOUEZ'J�fI The number of trusL•ees ;hall be five (5) , and the names and addresses of Lho persons who are to act as Else first director of the cor,poraLion are'. STEPHEN DAVI'S 20 21 N. Miramar F'om011'a, Cal i farm a PRESTON 11111KC11 964 Vanderbilt Claremont, California '. itt?111.It1' z,otar�ntl . )J.7 W. 12th St:rooL Cl.ar.emon, California BARBARA STOUT .1.7.30 tii..l.l.sdale C lnromont, California MICHAEL WALSH 1.35 W. 9th,SLreet Claremont, California The number of directors may be fixed or changed from time to time by an amendment of [he Articles of Incorporation of the corpora Lit or by an amendment: of the 13y --Laws of the corpor7Li.on adopted by the voLe or written assent of the members of Ll)e corporation entitled to exercise the ma jori Q Of the voting power, or by the voles of the majority of a quorum at a meeting of members called pursuant to Lha By-Lows. The persons who are directors of this corporation from time to Limo shall be its only members and an ceasing to be a di.reator of the corporation, any .such person s11al: cease to be a member. in the election of d hectors, each member of the corporation shall be ontitl.ed to one (1) vote for each office filled. The directors of the corporation shall ]lave no liability for dues and assesmuenLs. f'1;C2'ii That this corporation shall leave no capiLa). stock and Lhexe shall ba but ono class of membership, as provided by the by-laws of this corporation which provide for the quali.fi.cation oi' momboro, the mode of olection or appointmont, and Lho tarm of r G r/ 0] 1.0 JA it 13 .1.4 15 16 17 18 19 20 21, 12 .? 3 t� !� ti ?7 ?9 30 31. 32 119111rnr A. P 1Arrprm Artnnrinr AT t,%W •rr+ YM.K AVurrlr4 - Ct�tnK /igUr, MAMMAL 0 "A14 ciritt u,ty ot,ner regUIVI ions as may be noces saJry or propar for Lie mznagemeno of M affairs of Elie cor.poratr ion. r szx��E This corporation doe, 110t cont:enrp.laLe pecuniary gai.ri or pror:i t to i l,r, mr,�rfl�csr: s, and drrr. ing i.L exi.Sto»ce, pro i-)arL of the neL earnings o!' Llre corpora Lion shall inure to the benefit oC any indi.vi,rlrral.. '!,'1rr,: pr.oper.Ly of Elio c.:orpor.nLi.031 if-, irrevocably dodicaLed to charitable purposes, and upon liquidation, dissoluUo; or abandonnianL. Lho proporLy will not inure to the benefit: of any pr'"L'G perso ", 1,rti; stra.11 be c1i.sUribrl A L-o.a non- profit: fund, foundation or corporation that is organized and operated exclu- Sift Y for charitable Purr see and that has establishod its tax exempt status under. ;erLi0114-, 5 {)l. (c) (3) of Elie InLarnal. Itrvnnue Code in Section 23'101 (d) of the Revenue and Taxation Code of Elie SLalso of California. SEVLN't'ii That the corporation is not being formed out of any existing unincorporated association. :I. t}' WITNESS WHEREOF, we, the undersigned, who are all-of the directors named herein, have her.ourtt a set~ our It ands this ..:, ' day of r .. ,. _. ' 19.10. STEPHEN DAVIS 4 ROBERT LOWMAN Cal LL. BARD RA S'i.'vUT /�j .% MIClIAEL WALSH f r v G r� g 1.0 .L r� 3.G 1.7 18 ' 7• C} P, 0 s 24 25 n r err 6 30 11nnr:4r A. OsArrnnsr A? 10WIM,Y A% tAw A14 YA l It AV@IIU.0 CV.nrHnrrr. 14 Mlos[ll I.IAQA r COUDITX Or 7AS ANCIEL ;S ) , Ottir 1970, be.Core ',lie, �► NaL��ry i'ttb�is zn and for saicl cciitnLy and sL•'aLe, persotla1.1.y appeax'er3 S't'i:P.'ICN DAVIS, PRESTON, LINKER, 11073iaRT L0JA4AIj, BARBARA STOUT and 11 CIIAE'J, WAr'sli, 1"llown to me to he the persons whose alc-t"ICIS ar.e subscribed to the xarego"19 nr. Licl -cis of 111COrPoraH.OIl, ZRIld acktlowledged to me that Lhey oxecuLed Hin same. 1,11 "CN :SS my hand acid Official seal. A.1alt! IriYg 1RIrP771N415Q ?A0rrrli�titMlflYMTr{rTyr. Ir�lMI1VIPxPi •• 1 it 5. JAY 6rP,A1I tCI- WIA1C11�erwl� GRAY 1 r:• ll'IC l W. 1i��/17•' - ".•." 'l- �1• kOIAISY ritnLIry.rhUFWIHIA Y:1l�, pfliHrlrA[ nrltrr. ar I �AYMCS W, i `rrrl ti✓' ln!i Arinss rS rn1urtr 1 � GRAY � (' l.ty Cmamissil+n F.xptres 6tay 23. 1972 ' � rY <.rnern `' 1uru: kl\ r:,;•ti:e�Lfr�eH�4t.Lf:,.vwl:u.s ('JVflgxt . - 5 0 Internal Revenue Service Department of the Treasury P.O. Box 2508 E, Cincinnati, OH 45201 Date: JUL 12 2007 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766 -1560 Dear Sir or Madam: Person to Contact: Vaida Singleton lD# 31 -03018 Toll Free Telephone Number: 877 -829 -5500 Employer Identification Number: 23 -711 6161 This is in response to the amendments to your organization' s Articles of Incorporation filed with the state on � April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determination letter was issued in February 1972 that recognized you as exempt from Federal income tax. Our records further indicate that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely_ Cind- Westcott Manager, Exempt Organizations Determinations PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) Audited Financial Statements for the Ye H., L, nded June 30, 2009 PPOJBCD 616901 PREY WEBB PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) TABLE OF CONTENTS June 30, 2009 Independent Auditors' Report ............................................................. ............................... Statement of Financial Position .......................................................... ............................... Statementof Activities ........................................................................ ............................... Statementof Cash Flows.— ..................................................................................... ......... Notes to Financial Statements ............................................................. ............................... Schedule of Expenditures of Federal Awards ..................................... ............................... Schedule of Expenditures by Cost Category- CEMA Grants ............ ............................... Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards ........................................... ............................... Schedule of Findings and Questioned Costs ........... ... ......................... I .......................... .... Page 1 -2 3 4 5 5_g 9 10 11 -12 13 INDEPENDENT AUDITORS' REPORT Board of DlreetorS Project Sister Family Services Pomona, California We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2009, and, the related statements of activities and cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2009, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated November 30, 2009, on our consideration of the organization's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this reporting In considering the results of our audit. -1- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.857.7300 1 Fax 626.857.7302 1 E -Mail INFO@VLSI.LP.COM I Web WWW.VLSLLP.COM Board of Directors Project Sister Family Services Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part of the basic financial statements. The schedule of expenditures by cost category - CEMA grants is presented for purposes of additional analysis and is also not a required pail of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. VICENTI, LLOYD & STUTZMAN LLP November 30, 2009 -2- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION .Tune 30, 2009 ASSETS CURRENT ASSETS: Cash and cash equivalents Grants receivable Accounts receivable Prepaid expenses Total current assets NONCURRENT ASSETS: Deposits Equipment (net of accumulated depreciation) Total noncurrent assets Total assets $ 211,747 46,472 6,165 9,825 i 274,209 LIABILITIES AND NET ASSETS 2,951 1,672 4,623 $ 278,832 CURRENT LIABILITIES: Accounts payable $ 2,964 Accrued liabilities 15,684 Total current liabilities 18,648 NET ASSETS: Unrestricted 160,184 Temporarily restricted 100,000 Total net assets 260,184 Total liabilities and net assets $ 278,832 The accompanying notes are an integral part of these financial statements, -3- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF ACTIVITIES For the Year Ended June 30, 2009 REVENUES AND PUBLIC SUPPORT: Federal and state revenue City revenue United Way Contribution revenue Fundraising revenue Interest revenue Program service fees Total revenues and public support EXPENSES: Program services Management and general Fundraising Total expenses Change in net assets Net assets - beginning of year Net assets - end of year Temporarily Unrestricted Restricted Total $ 402,054 $ - $ 402,054 13,150 13,150 2,922 2,922 301,761 100,000 401,761 22,523 22,523 641 641 30,342 30,342 773,393 100,000 873,393 653,953 653,953 82,704 82,704 19,613 19,613 756,270 - 756,270 17,123 100,000 117,123 143,061 - 143,061 $ 160,184 $ 100,000 $ 260,184 The accompanying dotes are an integral part of these financial statements. -4- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH FLOWS For the Year-Ended June 30, 2009 CASH FLOWS FROM OPERATING AC'T'IVITIES: Change in net assets $ 117,123 Adjustments to reconcile change in net assets to net cash flows provied by operations: Depreciation 1,969 (Increase) decrease in operating assets. Accounts receivable 2,235 Grants receivable 29,129 Prepaid expenses (768) Deposits 3,585 Increase (decrease) in operating liabilities: Accounts payable 318 Accrued liabilities (14,601 Net cash flows provided by operating activities 138,990 Net increase in cash and cash equivalents 138,990 Cash and cash equivalents at beginning of year 72,757 Cash and cash equivalents at end of year $ 21 1,747 SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid $ 562 The accompanying notes are an integral part of these financial statements. -5- e PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES, Nature ofActivities - Project Sister Family Services is organized to provide assistance to child and- adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities. Services are provided through a 24- hour crisis assistance hotline, counseling and support groups, community outreach, education and self-defense instruction, and other services. All services are provided regardless of race, sex, age, religious beliefs, disability, or sexual orientation. Basis of Presentation - The accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor - imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets = Net assets not subject to donor - imposed stipulations. Temporarily restricted Net Assets - Net assets subject to donor - imposed stipulations that may or will be met, either by actions of the organization and /or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from restrictions, Permanently Restricted Net Assets - Net assets subject to donor - imposed stipulations that they be maintained permanently by the organization, Project Sister Family Services had no permanently restricted net assets as of June 30, 2009. Net assets released from restrictions consisted entirely of program services. Contributions and Contributed Services - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2009 the value of in -kind contributions meeting the requirements for recognition in the financial statements was $40,127 and has been recorded as part of contribution revenue. INI PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued) Use of Accounting Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures, Actual results may differ from these estimates. Equipment - Equipment is stated at cost and depreciated utilizing the straight line method over three and five year periods. Project Sister Family Services' policy is to capitalize any assets greater than or equal to $1,000 which have an expected useful life greater than one year. Income Taxes - Project Sister Family Services is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code and by California Revenue and Taxation Code Section 23701 d. Crash and Cash Equivalents - For purposes of the statement of cash flows, Project Sister Family Services considers all highly liquid investments with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through November 30, 2009, which is the date these financial statements were available to be issued, have been evaluated in accordance with FASl3 Statement on Accounting Standards Number 165, Subsequent Events. There were no subsequent events requiring recognition as of June 30, 2009. NO'T'E 2 — CONCENTRATION OF CREDIT RISK: Project Sister Family Services occasionally has a need to maintain a cash balance with a single financial institution in excess of $250,000 insured by the Federal Deposit Insurance Corporation (FDIC). At June 30, 2009, there were no amounts in excess of the FDIC limit. -7- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS June 30, 2009 NOTE 3 - EQUIPMENT AND DEPRECIATION: Equipment at June 30, 2009 consists of the following: Office equipment $98,230 Less: Accumulated depreciation 9( 6,558) Total Depreciation expense was $1,969 for the year ended June 30, 2009. NOTE 4 - LINE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Bank of America. The credit line has a variable interest at the reference rate plus 3.35 %. Project Sister Family Services had no outstanding balance at June 30, 2009. NOTE 5 - FACILITIES RENTAL AGREEMENT: Project Sister Family Services has entered into a thirty -six month lease agreement commencing November 1, 2008 and terminating October 31, 2010, The future minimum lease payments are $66,156 for the year ended June 30, 2010. During the year ended June 30, 2009, rental expense under the lease was $63,474. IF:11 SUPPLEMENTARY INFORMATION PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS For the Year Ended ,Tune 30, 2009 Pass- Through Federal Grantor/Pass- Through Entity Identifying Federal Grantor /Program or Cluster Title CFDA Number Expenditures U,S. Department of Justice: Pass - Through Program From: California Emergency Management Agency - Law Enforcement and Victim Services Division Sexual Assault Section RC 08201325 16.575 NIA $ 161,708 Total U,S. Department of Justice 161,708 U.S. Department of Housing and Urban Development: Community Development Block Grants Pass - Through Program prom: City of Pomona City of Covina City of Chino City of Chino Hills City of Glendora City of Baldwin Park City of West Covina City of Rancho Cucamonga City of Whittier 14218 N/A 6,963 14.218 N/A 147 14.218 N/A 2,650 14.218 NIA 1,416 14.218 N/A 4,020 14.218 N/A 8,7I4 14.218 N/A 2,009 14.218 N/A 9,400 14.218 NIA 2,500 Total U.S. Department of Housing and Urban Development Total Federal Awards NIA - Not applicable and /or not available. See Independent Auditors' report, 0 37,819 $ 199,527 PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF EXPENDITURES BY COST CATEGORY- CEMA GRANTS For the Year Ended June 30, 2009 Total G rant Identification Number Federal State Local. Match Expenditures RC 08201325 Personnel services Operating expenses 111,489 45,755 50,219 16,855 $ 161,708 $ 62,610 See Independent Auditors' report. -10- $ 40,427 $ 197,671 67,074 $ 40,427 $ 264,745 VICE B U S l N + LLOYD + STUTZMAN S C O N S U LTA N T S A N D C P A s REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, -31- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.$57.7300 1 Fax 626.$57.7302 1 E -Pail INFOGVLSLLP.COM I Web WWW.VLSLLP.COM VICENTI + LLOYD m STUTZMAN LLP B U S I N E S S C O N S U 1. T A N T S A N Cl C V A s REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Board of Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting, Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial .reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies, A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis, A significant deficiency is a control deficiency, or a combination of control deficiencies, -11- 2210 E. route 66, Suite 100, Glendora, CA 91740 Ti;l 626.€357.7300 1 Fax 626.857.7302 1 E -1hil 1NF0@,V1.SL1.P.00M ; '"teb WWW.VLSLLP.00A1 REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS that adversely affects the Project Sister Family Services' ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Project Sister Family Services' financial statements that is more than inconsequential will not be prevented or detected by the Project Sister Family Services' internal control. We consider the deficiency described in the accompanying schedule of finding and questioned costs as item 2009 -1 to be a significant deficiency in internal control over financial reporting. A material weakness, is a significant deficiency, or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Project Sister Family Services' internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Comnliance and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non- compliance or other matters that are required to be reported under Government Auditing Standards. Project Sister Family Services' response to the finding identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit Project Sister Family Services' response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. November 30, 2009 VICENTI, LLOYD & STUTZMAN LLP -12- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2009 Finding: 2009 -1: Internal Control Over Closing Procedures Update on Prior Year Finding 2008 -1 Finding: Based on our audit, we found that Project Sister Family Services are recording revenue only as they are received, Several adjustments were necessary in the audit process to bring the financial statements in accordance with Generally Accepted Accounting Principles. As such, improvements can be made in the internal controls over closing procedures relating to revenue accruals. Recommendation,. We recommend Project Sister Family Services makes improvements to the formal closing process it has in place to avoid misstatements in the financial statements, ensure the proper recording of revenue accruals, and facilitate an accurate cut off to record transactions in the proper period. Project Sister Family Services' Response: Finding is noted and next year we will improve our closing process and ensure the proper recording of revenue accruals, rather than leaving this task for adjustment during the audit process, -13- St,, John the Baptist Social Services Application APPLICATION CHECKLIST ORGANIZATION St. John the Baptist Social Services Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 3541496.. 1. X APPLICATION FORM a 2. X BUDGET PROPOSAL (ATTACHMENT A) A 3. X BOARD OF DIRECTORS AFFIDAVIT,- 4. N/A ORGANIZATION BY -LAWS 5. NIA CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 27 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011 -2012 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street city zip Code Administrator: Michael Ward Title: Dir. Of Development Administrator Telephone: _(626 ) 337 -4223 Fax: 626 960 -5085 Administrator Email: sibsocialservices _ mg aii.com Project Site Address: 3883 Dumber Baldwin Park Blvd. Baldwin Paris 91706 Street City zip Code Project Manager: Martha Hernandez Title: Dir. Of Social Services Project Manager's Telephone; (626) 337 -4223 Fax: (626) 960 -5085 Project Manager's Email: _slbsocialservices @ maig I.com� Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a 1png history serving the community. This is done through ear -round programs such as food aid homeless assistance, citizenship classes aerobics aid for utilities and rent bills hosting a county worker for Medi -Cal and EFT needs and counseling services to special events such as immi ration advice sessions health and 'ob fairs Thanksgiving and Christmas food and toy drives for clients regardless of faith. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 1 No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 5, Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The proposal is for two CDBG ro'ects: continue current test preparation and case management for legal residents seeking full citizenship and to help start a violence prevention and elimination program for the individual, family and community. The citizenship program consists of classes in English and Spanish to prepare candidates for the ICE exam as well as, when needed, the English writing and speaking competentcy test. It also includes case management such as aiding in filling out applications, practical test day preparation, and problem solving The domestic violence program seeks to counter spousal and children abuse, an issue in a--prior city -led CDBG survey. The program envisions three 13 -week sessions one each in English and Spanish and one TBD each with 30 participants focusing on culture improving relationships, positive discipline, transition stages, and community participation, and includes a reference manual for participants. This would also be a link for parents needing classes to meet their or their children's court orders and augments SJB's community service program which deals with many court - referred teens and young adults. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Citizenship Class: very -low income low- income, moderate - income, elderly Domestic Violence Prevention Class: Abused children, battered spouses , very low - income low- income and moderate - income clients. Describe any special characteristics of your client population. St. John the Baptist Social Services has extensive experience dealing with very-low, low and moderate income residents of Baldwin Park as well as with various cultures and languages. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). In the current year, St. John the Baptist Social Services was funded $4,000 for citizenship classes and case management. In the upcoming ear the program requests 3000 for citizenship and $2,000 for a new domestic violence prevention and elimination class serving 30- clients in each of three sessions (English and Spanish) based on a recognized program. Beneficiaries would be abused children and battered spouses (actual and prevented). _ sit CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page S regarding Presumed Benefits. Does your agency obtain this information? X Yes we If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 7. 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes ^X No 6. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes —X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr, Michael Gutierrez Pastor Print Name Title of Officer (� c *Jz ZZ- Z a 1 a Signature Date -6- ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711110 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS 1423 3200 NON- BALDWIN PARK RESIDENTS 443 1000 -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele aJ defined by HUD. B) x The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds' from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- d H = W O 0 00 mM ❑ 41 Q R1 (L N o� r (L c� H LO u) to W O Lo O 0 O r t» LO h H T cC O c t4 LL Cl) v O O N m d p 0 T" Q � CL OL al L .O Q M N am M M r ILO ti a a 0 cn .«- N m T O O b O Q N CD C� N O U c o 00 ° r� O o O I- LL O Lf) LO LO L c o c m LO LP Qi W p LL m� W N C 0 EL I n n. a .0 Q H M 0 0 0 0 10 o co a O 00 (0 N 00 L O Q1 CD m V O 'O LO CL o - = .+, a cn 0 o 0 IL o o ° L m N T N Q� I Ur T O O d O 0 O 0 T N {.� rosy LO N OC3 ++ G1 d1 C LO o 0 C) 0 0o + r- 0 0 0 00 LL L d% d L) C O o N f C U) U') t L a) M O 0 O L) O O T T G1 CO CD m o 00 T" L o � ° ° c� !) U V N O � C a) - LU cu Cx ^^'' > a C O 0- U) C LU C i L � p cl) E � C p �! CCO G N -r (D ~ a L L t' _ L L]. N C - N N U cm E C C¢ O® J U) O t- O a U U ❑ N C'� d lfl C6 I� co m r r r UJ h- Q BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). if there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Portia Ragan Treasurer 2014 2.Milan Jovancovic 2014 3.Lenet I. Pacheco 2014 4.Ricardo Pacheco 2014 5.Laura Rodriguez 2014 6.Sylvia Rueff Chair 2014 i.Cruz Sembello 2014 8.Michelle M. Solorzano Vice -Chair 2014 Name of Executive Director Fr. Michael Gutierrez CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of St. John the Baptist Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Fr. Michael Gutierrez Pastor Print Name Title of Officer Signature Date (626) 970 -9295 Phone Number o utieM ahoo.com EmalI Address -12- St. John the Baptist Social Services Board Appendix FIRST NAME TITLE TERM EXPIRES SURNAME Ilagan Portia 'Treasurer 2014 JOVan6OVIC Milan — 2014 - - 2014 2014 Pacheco -.. Ricardo Pacheco Lenet1. Rodriguez Laura - 2014 Rodriguez Martin - -- ; - 2014 - _. -- Rodriguez Monica - — Sylvia Jose . _- - -- M. - -- . ... _. ; Chair - - .. - - 2014 - - 2014 l - - 201 ....._... _ 4 Rueff - -- Rueff _ Sembello Cruz . - -- _ 2014 2014 Salorzano Michelle M. Vice -Chair community representative Boutte 2015 Lucy Mota Margarita community representative - 2015_ _ I Non- Voting Gutierrez Fr. Michael Executive Director 4 Hernandez Director of Social Services Robles _Martha Josie Business_ Manager _ Ward Michael evelo meat Director of Development-- Board Appendix St. John the Baptist Church Social Services ORGANIZATION BY -LAWS St. Jolu1 the Baptist Social Services currently operates as a part of St. John the Baptist Ronan Catholic Church of 3883 Baldwin Park Blvd., Baldwin Park. The parish operates under the legal status of the Archdiocese of Los Angeles and is recognized as such by state and federal authorities. The Social Services program plans to develop into its own 501 (C) 3 and is developing by -laws for this purpose. Until then, it operates under the standard Archdiocese by-laws. yx is ' imp .A�fi`Ya'A�'�41�� bA 3 gas } �y-4 d t ti n c t. f` f 1 �J P'�2 r t i RA Box }f -t r -1 P} y i+�f r rat {� imp .r, s r e, 2 IA 7� z' r •,y °aE��°. Hrr<. 4 1'4 � iarr -. -,f �r�f t Y � Y r` _4_�. -a.. _•___.;�.. _. -�::,n _.. ._.::_ r r -�6 t 1- �� ,5 dX �: .: sii__„� i ..� Cathedi al 0° f Our. Lady=o � 3 MAUSOLEUM "RcSURRECTION ". WINDOW 64_ PA61$HES 661SIDE l.OS AIIIELES .6 Ai/ALDN- 11RBANK. AVALON (Santa Catalina Island) Los Angeles Count ST. CATHERINE OF ALEXANDRIA (est. 1902) San Pedro Region D1 PO Box 735, Avalon 90704.0735 (800 Beacon St.) (310)510.0192 FAX (310) 510 -8360 e-mail: PSieben681 @aolcon www .stcatherine.caiholieweh.corl Paster: Fr. Paul A- Siebenand. Masses: Sal.: 5 p.m.; Sun.: 9,11 a.m., 6:30 p.m. (Sp.; Sacrament of Penance: Sat.-. 9- 9: 30a .m., and by appointment. Religious Educa lion; English: Carrie Blaly. Spanish: Hermida Hernandez. Youth: Denise Radde. AZUSA Los Angeles Count, ST. FRANCES OF ROME (est. 1904) San Gabriel Region D1- PO Box 637, Azusa 91702 -0637 (501 E. Foothill Btvd.) (626) 969 -1829 FAX (626) 815 -2755 Administrator: Fr, Gustavo Castillo, Associates: Fr. Roque Fernandes, Fr. Joey Buencamino. Pastor Emeritus: Fr, Edward J. Landreau- Deacons: Ernesto Vilal, Johr Messer, Juan Garcia. Pastoral Assistant: Don Schimmoller, Masses: Sat.: 5, 6 :3( p.m. (Sp.), Sun.: 6:30 (Sp.), 8, 9 :30,11 a.m., 12:30 (Sp.), 5 p.m,; weekdays: 8:3( a.m., 5:15 p.m. (Sp.); eve of Holy Days: 5:15 p.m. (Sp.). Holy Days: 8:30 a.m -12:10 7 p.m. {Bilingual); First Friday: 8:30 a.m., 7:30 p.m. Sacrament of Penance; Sal -: 4 -5, and 7:30 p.m., eve of First Friday: 4:30. School: SL Frances of Rome, 734 N. Pasadena Ave. (626) 334 -2018. Enrollment: 200. Principal: Christina Arellano. Religious Education: Lupe Roberls, Office: 508 Soldano Ave. (626) 334 -3500. Parish Center: 506 N. Soldano. Life Teen: Jacob isreal. BALDWIN PARK Los Angetes County ST. JOHN THE BAPTIST (est. 1946) San Gabriel Region D11 3848 Stewart Ave, Baldwin Park 91706 -4133 (Stewart Ave. and Baldwin Park Blvd.) (626) 969 -2795 FAX (626) 960 -5085 www.stjoh lithe baptist, net Pastor; Fr, John Montejano, Associates: Fr, Antonio Aldaz, Fr. John Lloyd Ukaegbu. Senior Priest: Msgr. Joseph Herres. Business Manager: Josie Robles. Masses: Sal.: 5 p.m. (Eng,); Sun.: 7 (Sp.), 8:30,10 (Eng.), 11:30 (Church), 11 :30 a.m. (Par- ish Hall- both Sp.), 1 (Eng./Filipino), 2:30 (Sp.), 5 (Eng.), 7 p.m. (Sp.); weekdays: Mon. Wed., Fri., 7 a.m., 5:15 p.m. (Eng.), Tue., Thur. 7 a.m., 5:15 p.m. (Sp.); Sal. 8 a.m.; First Friday: 7, 8:30 a.m. (Eng, in School year), 7 p.m. (Sp.). Sacrament of Penance :weekdays: Mon. -Fri.: 4:30 -5 p.m.; Sal.: 3:30-4:30,7-8 p.m. Devotions: Our Ladyol Perpetual Help, Wed. 6:30 p.m. Eucharistic Adoration, every Friday (all day). Hora Santa, Fri. 7 p.m. Adoration Nocturna, 8:30 p.m. First Saturday. School: St. John the Baplisl, 3870 Stewart Ave. (626) 337 -1421- (Stalled by the Sisters of the Love of God). Enrollment: 550 (K -8). Principal: Sr. Rosario Mediavilla, R.A.D. Religious Education: (626) 962 - 1004; Tues. -Fri.: 5 -8 p.m. Sat.: 9 a.m. -1 p.m. Convent: 3963 Baldwin Park Blvd, Baldwin Park 91706 - 4251(626) 337 -0527. BELLFLOWER Los Angeles County ST. BERNARD (est. 1923) San Pedro Region D17 9647 Beach St, Bellflower 90706.5817 (East Beach St. and Ardmore Ave.) (562) 861.2337 FAX (562) 867 -4863 Pastor: Fr. Michael Urrre. Masses: Sat.: 5 p.m.: Sun.: 7:30, 9,11 a.m., 1:30 (Sp.), 6 p.m.; weekdays: 8 a.m.; 6:15 p.m.; eve of Holy Days: 6:15 p.m.; Holy Days: 8 a.m., 6:15 p.m.; Wed.: 8 a.m. (School Mass), Sacrament of Penance: Sat.: 3:30 -4:45. Devotions: Wed.: Our Lady of the Miraculous Medal Novena, Mass 6:15 p.m. and Perpetual Help Novena. School: SL Bernard, 9626 Park St. (562) 867 -9410. Enrollment: 200. Principal: Melissa Oswald. Religious Education: Avelina Jimenez (562) 925 -9886. ST. DOMINIC SAV10 (est, 1954) San Pedro Region 017 13400 Bellflower Blvd, Bellflower 90706.2470 (Bellflower Blvd, and Fosler Rd.) (562) 920.7796 FAX (562) 920.0149 e -mail: pastoralstaff @saintdominicsavio.org Pastor: Fr. Ted Montemayor. Associates: Fr. Jack F Gibson, Fr. Thinh Nguyen (all S.D.B.). Masses: Sal: 5:30 p.m.; Sun.: 6:30, 8 (Sp.), 9:30,11 a.m., 12:30 (Sp.), 5:30 p.m.; weekdays: Mon. -Fri.: 6:30,8 a.m., noon, Sal.: 7 :15 a.m.; eve of Holy Days: 6 p.m.,- Holy Days: 6:30,8 a.m., noon, 6,7 p.m. (Sp.) Sacrament of Penance: Sal.: 3:30-5 p.m.; daily 7:45 -8 a.m. School: St. Dominic Savio, 9750 Foster Rd. (562) 866 3617. (Slaffed by Daughlers of Mary Help of Christians - Salesian Sisters), Enrollment 385 (pre K -8). Principal: Sr. Barbara Campbell, F.M.A. Religious Education: Sr. Emma Stefanoni, F.M,A. (562) 920 -7796 ext. 317. Youth Ministry: (562) 920 -7796 exl. 316. Convent: 9758 Foster Rd. (562) 866 -0675 FAX (562) 804 -6738. BELL GARDENS Los Angeles County ST, GERTRUDE (est, 1938) San Pedro Region D17 7025 Garfield Ave, Bell Gardens 99201.3241(Gadield Ave. and Florence Pi.) (562) 927 -4495 FAX (562) 927 -5826 Pastor: Fr. Guillermo Garcia. Associate: Fr, Rolando A. Sierra. Deacon: Mario Mejia. Masses: Sal.: 5:30 p.m. (Eng -); Sun.: 7 & 10 (Eng.), 8:30 (Sp.), 11:30 a.m. ;1 p.m., 5:30 (Sp.); weekdays: 7 (Eng.), 8 a.m. (Sp.); Holy Days: 7 a.m. & noon (Eng.), 8 a.m. & 7 p.m. (Sp.). Sacrament of Penance: Fri.: 7- 8p.m., Sal: 4 -5:30 p.m. School: St. Gertrude, 6824 Toler Ave. (562) 927 -1216. Enrollment: 265. Principal: Joanne I. Dalton. Religlous Education, Cesar Magallon (562) 927 -3185. BEVERLY HILLS Los Angeles County GOOD SHEPHERD (est. 1923) Our Lady of the Angels Region D13 505 N Bedford Or, Beverly lulls 90210 -3213 (Bedford Dr. and Santa Monica Blvd.) Parish Center: 504 N Roxbury Dr, Beverly Hills 90210 -3227 (310) 285 -5425 FAX (310) 285 -5433 e-mail: shphrd505n @aol.com www .goodshepherdboverlyhills.org Pastor: Fr. Colm O'Ryan. to Residence: Fr. George P O'Brien. Masses: Sal..- B a.m., 5:30 p.m.; Sun.: 8 :30,10 :30 a.m., noon, 5:30 p.m.: weekdays: 6:308.m,, 12,05 p.m.; Holy Days: 6 :30 a.m., 12 :05 p.m., 6:30 p.m.; Firs] Friday: 6:30 a.m., 12:05 p.m. Sacrament of Penance: Sal.: 4 -5 p.m. Fri. before 12 :05 p.m. Mass. School: Good Shepherd, 148 S. Linden Dr. (310) 275 -8601. Enrollment: 185 (K -8). Principa): Terry Miller. Religious Education: Sr. Virginia Slehly, C.S.J. (310) 285 -5425, RCIA. Music Director. Terry Hicks (310) 285 -5427. CCD: Patrecia Formeca (310) 271 -9745. Adult Conlirmalion: Sr. Kathleen Daly, R.S.H.M. (310) 285 -5425. BURBANK Los Angeles County ST. FINBAR (est. 1938) - San Fernando Region D7 2010 W Olive Ave, Burbank 91506.2642 (Olive and Keystone sts.) (818) 846 -6251 FAX(818)846-1703 e -mail: rieitao @stfinbarburbank.org www.stfinbarburbank.org Pastor: Fr. Albert Bahhulh. Deacon: Roland Abalos. Masses: Sal.: 5, 7 p.m. ,Vietnamese): Sun.: 7, 9 (Sp.), 11 a.m.; 5 p.m.; weekdays: 8 a.m. Wed. 6:30 p.m. Sp.), Fri. 7 p.m. (Vielnamese). Holy Days: seewebsile. Sacrament of Penance: 3al.: 4 -4:45 p.m. Devotions: Sat.: Our Lady of Perpetual Help, alter 8 a.m. Mass. school: St. Finbar, 2120 W. Olive Ave. (818) 848 -0191. Enrollment: 270 (K -8). 'rincipal: Michael Marasco. Failh Formation: Sally Meyers (818) 846 -8715. Direclor 7f Operations: Robert Leilao (818) 846 -6251 exl. 225. )T. FRANCIS XAVIER (est. 1954) San Fernando Region 07 1801 Scott Rd, Burbank 91504.1737 (Scott Rd al Buena Vista) 818) 504.4408 FAX (818) 767 -5096 e-mail., rectory @sfxrcchurbank.org www.sfxrcchurbauk.org 'astor: Fr, Richard Albarano. Associate: Fr: Benny George, C.M.1- In Residence: Fr. John ). Murray. Masses: Sal.: 5 p.m.; Sun.: 8:30,10:30 a.m., 5 p.m., weekdays: Mon. -FfL 8 .m. Sacrament of Pen an ce: Sal.: 4.15-4.45 p.m, Devotions: FridayHoly Hour, 6p.m. Ichool: St. Francis Xavier, 3601 Scoli Rd. (818) 504 -4422 FAX (818) 504 -4424. Enroll - ienl: 290 (K -8). Principal: Paul Sullivan. Religious Education: (818) 504 -4411. A79-4 LA ear. Internal Revenuo Servico vistflet Dirmc or. Qtite: July 1, 2005 M.s. Deirdre DussIngue Associate Genera! Counsel ! rnlled States vv+ii4iOil CU of Catholic fthops 3211 46 Street, N.E. Washington, D.C. 20017 -1194 Dear lets. Dessingue: Department of the Treasury P. Q. BOX 2$0$ Clnclnnati, OH -45201 Porpon to Contact: James Blair 1D # 31 -07578 Toloph one Number: 871-- 829.65DO FA.X.N.umtii :r, 513-263 3756 In a ruling dated March 25, 1945, we held that the ageneles and ins trurogntalities and all educafional, charitable and religious institutions operated, supervis6d, or controlled by or in oonnection with the Doman Cathotic ChurciT in the United States, its terrKorle$ of pas'sessions appearing in The Official Catholic Dimotory 1946, are entitle4JQ exomption from federal Income tax ender the provisions of section 101.(6) of the Internal'Revenue Code of 1939, which corresponds to section 501(c)(3) of the 1966 Code, This ruling ho been updaied annually to cover the activities added to or deleted from the Directory, The Official Catholic Directory for 2005 -5hows the. names and addresses of all agencies and instrumentalitles and all Quuc tmonal, crtaritable, and mliglous institutions operated by the Roman Catholic Church in the United State, its torritories and possessions In existence at rho tlrne the Directory was published. It is understood that each of these is anon- proriit organization, that no part of the net eamings thereof inures to the benefit of any individual, that no subsfantlal part of their activities is for promotion of logislafion, and that none arm private foundations under section 509(a) of the Code. based on all information submitted, we. conclude that the agencies and instrumentalifies acid educationol, charitable, and religious Institutions operated, supervised, or controlled by or in connection with the Roman Catholic Church in the United States, its territories or possQSsions appearing in The Official Catholic Diraca<ory for 2005 are exempt from federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to-the agencies, instrumentalities and Institutions referred to above, as provided by section 170 of the Code. Bequests, legacies, devises, transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. _Z. Ms. Deirdre Desoingue t3aginning January 198.4, unless specificniiy excepted, you and your subordinate milt pay tftx under the f=ederal Insurance Contributions Act- fSociai Security taxes) for each employee who is paid x-709 or m016 In a oafendar ysar. You and yqur subord: ~z ta� undai �,e Federal Tax kei :eera not Ilpble for the ifUTA). c ies of the octal G�fhofic Directory for By May 31, 2006, please �cnd thirle�n i;i,�} .oA .QQ6 to IRS TFJGl in Cincinnati; one copy to the Processing:t ampus in Ogden; two eap��6 ,K_ to the F0 Area Managers in Newarl�, Urooltlyt�, Chi�go, S I. Paul, JLll�ia, �c�s �ngeies, the II National Headquarters and the jDird�r. � a 0 Exrr inafions; D ilas. The eonoitions concerning the retention of your-group OxemptiOn as $cI forth in our previous,detormination fetter of August 17, 1983, remain in full force and effect. Sincerely, for- J;gnna SkWca, Director, TIJGir Cu -tamer Acceurit 5er vices �cece�pts rage a w 10 Financial Services FILE COPY Arcl} diocese of Los Angeles Horse I Receipt ( Disbursements I Schedules I ! Schedules II ( Questions I I Questions II I Questions III I Finance Council I SubmitRenort I Printable I Review I Prior Reports Annual Parish Report FY 2010° St. John the Baptist 462 Receipts https: / /fsrpt.Ia- archdiocese .org /PSRPT /parish/print _par.asp $1212010 Collections: 470216 Envelopes 431,56233 470217 Plate 289,861.23 470218 Holy Days 19,114.00 470219 Easter 19,425.21 470220 Christmas 12,005.00 Donations For Sacraments/Services. 470206 Baptisms 17,521.00 470215 Candelabra (Net) 7,444.84 470239 Funerals 1 14,960.00 470244 Literature 1 507.00 470247 Marriages 1 26,531.49 470253 Societies (Net) 593.00 470255 Quinceafiera 27,890.00 470190 Bequests (Unassessed) 0.00 470299 Donations 7,386.46 Interest/ Investment income: 472035 Investment Pool Net Return Unrestricted 1,622.73 472070 Bank Accounts 42.17 472201 Dividends /Interest 0.00 Fund Raising: Revenue - Expense = 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 54,377.59 Other Income: 472305 Property Rental (Net) 0.00 472501 Sale Of Property - Unrestricted Net Proceeds 0.00 472601 Sale Of Securities 0.00 474040 Miscellaneous Income 15,314.74 Total Ordinary Income To Be Assessed $946,158.79 https: / /fsrpt.Ia- archdiocese .org /PSRPT /parish/print _par.asp $1212010 xecelptS i u�.. <, v• i v 200402 Total Assessment @ 10% $94,815.88 200.00 100650 Restricted Income: OAO 470110 Donations For Parish 50,235A0 470107 Donations For Parish School 500.00 470111 Education Endowment Contributions 0.00 470212 Building Fund DrivelCapital Campaigns 84,322.60 470420 Subsidy From ACC For School 34,408.00 470250 Poor Box 1,500.00 470502 Annual Appeal 8,438.50 470427 Religious Education Fees 71,028.26 472035 Investment Pool Net Return Restricted 0.00 492501 Sale Of Property- Restricted Net Proceeds OAO 474040 Miscellaneous Income - Restricted 8,053.00 137,474.39 i u�.. <, v• i v 200402 Other Income: 200.00 100650 Withdrawals From Investment Pool OAO 100930 Sale Of: Securities, Bonds And Certificate Of Deposits 0.00 470190 BEQUESTS (Already Assessed By The Archdiocese) 0.00 201710 loans Received From The Archdiocese 0.00 470420 Subsidy From ACC For Parish 0.00 470420 Subsidy From ACC For School 0.00 200468 Archdiocesan Collections: 1,500.00 i u�.. <, v• i v 200402 National Needs 200.00 200410 Campaign For Human Development 1,500.00 200415 Cardinal McIntyre Fund 1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 200.00 200440 Retirement Fund for Archdiocesan Priest 1,000.00 200445 Holy Father 0.00 200448 Holy Land 350.00 200468 Retirement Fund For Religious 1,500.00 200470 Mission Cooperative Appeals 0.00 200480 Propagation Of Faith 2,500A0 200499 Other 10,263.0D Sub Total Archdiocesan Collections $18,513.00 574801 Exchange 8,053.00 Total Receipts FY 2010 $1,359,131.54 littps://fsrpt.Ia-archdioccse.org/FSRPT/parish/print_par.asp 8/2!2010 .tcempts Balance in Bank as of June 30, 2009 (Per Books) 100108 Checking Accounts 100108 Savings Accounts 100550 Petty Cash On Hand Total Available Cash littps://fsrpt,Ia-archdiocese.org/FSR-PT/parish/Print_par.asp 117,9135.53 0.00 0.00 $1,477,117.07 SI2 /2010 Receipts I-age q 01 10 Annual Parish Report FY 2010- St. John the Baptist 462 Disbursements 570112 I. Ordinary Expenses (Unrestricted): Salaries: Priests 60,017.50 570113 Religious Stipends 0.00 570114 Priest Stipends 17,175.00 570120 Ministry 61,390.44 570134 Groundskeeper 37,856.34 570135 Staff /Clerical 2091347.38 570136 Housekeeper 20,646.68 570138 Choir 0.00 570146 Sacristan 11,549.81 570201 Professional Consultants & Legal Fees F 0.00 570209 Other Services 8,045.42 570301 Health Insurance 1 72,103,49 570302 Retirement Plan Expense 8,151.57 570303 Social Security (Employer) F 24,219.31 570312 Retirement Plan - Priests 16,000.00 570313 403(b) Plan- Priests (Parish Contributions) 4,400.00 571145 Postage 1,345.90 571160 Property tax 10,517.57 571165 Rental Space 0.00 571172 Telephone 21,622.26 571174 Utilities 52,744.74 571182 Insurance 52,480.70 572010 Office Supplies &Expense 14,126.56 572015 Building & Ground Supplies 12,878.99 572220 Mileage Payments 0.00 572230 Automobile Expense 10,323.09 572240 Other Travel Expense 0.00 572330 Staff Development 2,654.92 572350 Other Meetings 0.00 573016 Bank Charges 11,020.67 littps:H fsrpt. la- archdioecse .org/F, SRPT /parish/print —par.asp 8/2/2010 Receipts ragr' a ui 10 573019 Books, Periodicals & Literature 1 1,207•13 573025 Building Maintenance & Repairs 74,710.74 573034 Church Supplies & Expenses 90,827.38 573064 Goodwill 11,741.07 573041 Computer Software /Supplies 1,476.88 573078 Rectory Expenses 1 47,322.47 573080 Equipment Repair & Maintenance 17,335.88 573087 Societies 0.00 573090 Donations 1,300.00 574550 Parish Programs /Ministries 84,134.30 575015 Computer & OfficeEquipment E902.50 575020 Building Equipment 4,050.00 575030 Miscellaneous Equipment 1,190.44 575040 AutolTruck Purchases 0.00 573099 Other Expenses 0.00 Total Ordinary Expense 1,0761817.13 II. Other Expenses 573043 Religious Education & RCIA 63,397.99 573076 Poor Box F 2,910.00 574750 Transfers To Parish School 1 0.00 470502 Annual Appeal 1 8,487.50 Building & Improvements Activity: 575059 Church 0.00 575059 Parish Center /Convent 110,975.00 575059 Rectory 0.00 575059 School 0.00 103291 Property Purchase E0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /Parish/priiit _par.asp 81212010 Investment & Loan Activity 100650 Contributions To Investment Pools 0.00 100650 Investment Pool Net Return- Unrestricted 1,622.73 100650 Investment Pool Net Return- Restricted 0.00 0.00 120300 Loan To Archdiocese 201710 Payment Of Debt To Acc (Principal Only) 0.00 201710 Payment Of Other Debt(Principal Only) 0.00 https: / /fsrpt.la- archdiocese .org /FSRPT /Parish/priiit _par.asp 81212010 Receipts 573530 Interest On Loans, Etc. 0.00 IV. Archdiocesan Collections 200402 National Needs 200.00 200410 Campaign For Human Development 1,500.00 200415 Cardinal Macintyre .1,000.00 200425 Universal Combined Collection - Bishops Overseas And Latin America 200.00 200440 Retirement Fund For Archdiocesan Priests 1,000.00 200445 Holy Father(Peter's Pence) 0.00 200448 Holy Land 350.00 200468 Retirement Fund For Religious ],500.00 200470 Mission Cooperative Appeals 0.00 200480 Propagation Of Faith 2,500.00 200499 Other 10,263.00 Subtotal Archdiocesan Collections 18,513.00 570507 Archdiocese Assessment 69,365.85 574801 Exchange -D 9,264.51 Total Expenses FY 2010 1,361,353.71 Balance in Bank as of June 30, 2010 (Per Books) 300108 Checking Accounts 1 115,763.36 300108 Savings Accounts 0.00 100550 Petty Cash On Hand 0.00 Total Uses of Cash 3,477,117.07 https://fsrpt.Ia-archd�locese.org/FSRPT/Parisl-t/print_par.asp rage c ul 10 8/2{2410 Annual Parish Report FY 2010- St. John the Baptist 462 crrhar "In ❑ Improvements and Property Purchased /Sold I. List any improvements to property during the fiscal year 0,00 11CHURCH: 110,975.00 PARISH CTR/CONVENT: KITCHEN & BATHROOM RENO 0.00 11RECTORY: 0.00 SCHOOL: Total Improvements (575059) $110,975.00 II. List any properties (land and /or buildings only) purchased during the fiscal year. 0.00 o.oa Total Properties Purchased (103291) $0.00 III. List any properties (land and /or buildings only) sold during the fiscal year and the purchase price. 0.00 0.00 L IF- [Total Properties Sold (472501- 492501) $0.00 https:// fsrpt. la - archdiocese .org /FSRPT /Parish/print _par.asp rage 1 01 a a 8/2/2010 Receipts Annual Parish Report FY 2010- St. John the Baptist 462 I. Investment Pool Balance- 6/30/2009 Contributions Withdrawals Net Return Balance- 6/30/2010 01- Surplus 90,600=91 0.00 Q,00 1,622.73 92,223.64 10- Building 0.00 0.00 0.00 0.00 0.00 20- Restricted 11.00 0.00 0.00 0.00 0.00 95- Endowment 0.00 0.00 0.00 0.00 0,00 -Other 0.00 0.00 0.00 0.00 II. Securities Owned $92,223.64 Stocks ( #100930) 0.00 0,00 0.00 0.00 0.00 0760 0.00 1 0.00 0,00 0.00 Bonds ( #100940) Bonds ( #100942) 0.00 OAO IF 0.00 0.00 0.00 III. Other $0.00 CD ( #100902) 6-661 0.00 0.00 0.00 Total $90,600.91 $0.00 $0.00 $],622,73 $92,223.64 .rage 6 of i o acneuUM: Debt Payable To: Catholic Center Investment Pool Bank (Specify) Other (Specify) Total Debts Rate °!o Due Date M [ Balance 6/30/2009 M 0.00 0.00 Loans 6.00 Repayment F 0.00 Balance - 6/30/2010 0.00 0.00 0100 0.00 $0.00 6.06 0.60 Q.00 I 0.00 F 0.00 0100 $0.00 $0.00 https:// fsrpt. la- archdiocese .org /FSPPT /paris]Vprint _par.asp 8/2/2010 Receipts Annual Parish Report FY 2010- St. John the Baptist 462 Cnhnrl..la h Bank Account as of June 30, 2010 I. Summary (Including club bank accounts, PTO bank accounts, etc.) Account Name of Bank Purpose: Savings /Checking Bank Balance CHURCH I BANK OF THE WEST CHECKING 58,078.29 F 47,356.79 GIFT SHOP GIFT SHOP BANK OF THE WEST CHECKING 8,458.44 9,285.32 REL EDUC REL EDUC BANK OF THE WEST CHECKING 71,632.26 63,282.26 FIESTA /SOC SRVCS 33,823.20 �.___ 33,823,20 FIESTA /50C SRVCS BANK OF THE =WEST 32,474.28 Total $171,99x.19 $826.88 $57,055.71 Page 9 of 16 II. Reconciliation - Book Balance as of June 30, 2010 Account Bank Balance Deposits in Transit Outstanding Checks Other 0.00 Book Balance 10,721.50 CHURCH 58,078.29 0. F 47,356.79 GIFT SHOP [=8,458.44 826.88 0.00 0.00 9,285.32 REL EDUC 71,632.26 0.00 8,350.00 1 0.00 63,282.26 FIESTA /SOC SRVCS 33,823.20 0.00 1,348.92 0.00 32,474.28 Total $171,99x.19 $826.88 $57,055.71 $0.00 1 $11'5,763.36 https: / /fsrpt.la- archdiocese. org /FSRPT /parish/print_par.asp 8/2/2010 Keeeipts Annual Parish Report FY 2010- St. John the Baptist 462 Questions 1. Are there any Bank Accounts other than those in the name of the No parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) - 2. How many Catholics are in your parish? 120,000 3. How many Catholic families are in your parish? 15,000 4. Pledge and Miscellaneous Receivable Has the parish obtained any pledges such as Building Fund Drives for donations prior to fiscal year -end (June 30, 2010 ) or any other No,._ miscellaneous monies due that were not received by year end? If yes, please provide: DO NOT INCLUDE ANNUAL APPEAL Total Receivable at 6/30/2009 0.00 Add: New Pledges 0.00 Less: Collected F 0.00 Less: Adjusted Pledges (Include unfulfilled pledges removed from receivable) 0.00 Equals: Receivable at 6/30/2010 $0.00 Amts. Collected Estimated Total Receivable at 6/30/2010 after 6/30/2010 Uncollectible $0.00 1 0,00 0.00 How much was paid in Capital Campaign Fund Raising Expenses during the 0 00 fiscal Year? 5. Assets Held in Trust Is the parish holding or administering any money, investments, or other Na property on behalf of others as of June 30, 2010 ? Example: as executor of a parishioners will. If the answer is yes, are the amounts included in the parish investment account 0.00 or bank accounts? Description Amount Held 0.00 0.00 littps :Hfsrpt.la- archdiocese .org /FSRPT /parisb/pxint —par.asp cts%. i v vl i v 8/212010 .tcempis 6. Donations Has the parish received any donations of cash, investments or other property yes during the year ended June 30, 2010 (includes the ACC or other Archdiocesan organization) whereby the donor placed any restrictions upon its use? (Other than normal Archdiocesan collections listed in the Parish Report). "Permanently restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent, Temporarily restricted donations are those which the donor places a time or purpose restriction on. A time restriction would be - can not be spent until a certain date. A purpose restriction would be - must be spent on a certain thing. Unrestricted donations have no restriction from the donor as to how or when they can be spent." Account Restriction Description Amount Unrestricted 1 1 7,386.49 Temporary IHALL KITCHEN /BATHROOM IM 50,235.00 Permanent Q.00 7. Prepaid Expenses As of June 30, 2010 , had the parish paid for any service or goods which had - -- not yet been performed or delivered? Examples: following weeks payroll, -No deposits on maintenance work. Amount at Prepaid Description 6/30/2010 0.00 0.00 8. Accounts Payable/Accrued Expenses Were there any amounts due to others (other than ACC - see 9 below) on June 30, 2010 for goods or services performed prior to this date? Examples: payroll and payroll taxes for the week ended June 30, 2010; utility bills for the month of June not paid by the end of the No month: supplies delivered in June for which the bill was not received or paid until July 2010. To obtain this information, review unpaid invoices and payments made in July to identify amounts due as of June 30, 2010 . Description Salary related: (TAXES) Non - salary related: (Supplies, utilities, etc.) Church expense Amount' 0.00 0.001 0.001 0.00 1 11 E 11 0.001 .c "6� 1 1 %J1 i v https: / /fsrpt.la- archdiocese. org /FSRPT /parislVprint-par.asp $/2/2010 https://fsrpt.Ia-archdiocese.org/FSRPT/parislVprint_par.asp - •n- -- -- - 8/2/2010 9. Amount Due Archdiocese Were there any amounts due to the ACC as of June 30, 2010 ? Examples: Unpaid assessments, insurance, retirement, RETA (medical, etc.). Archdiocesan Assessment Pension Insurance (Medical, Burglary, Property, Workers Comp,, Liability, Auto) Other: JANNUAL APPEAL 10. Deposits Yes 22,496,37 2,717.19 20,868.00 15,223.00 Was the parish holding any deposits paid by individuals for future parish activities? Examples: deposits for weddings, funerals, baptisms not performed before July 1, 2010 lNo `. pre - payments received for parish trips. Include the total amount of deposits as of June 30, 2010 . 11. Non - monetary Compensation Have any individuals performed work for the parish during the year ended .Tune 30, 2010 for which other than monetary compensation was given? and Would the school have paid for No these services if they had not been performed by these individuals? Example: reductions in school tuition. of Estimated Description of Work Number of Individuals Value of Work Performed 0.00 0.00 12. For the past vear indicate what service or program you used to process your payroll?: ADP [c] Code # TCM E Code # JSJBCHU Paychecks C! Code # Other: Has the parish complied with the following: Withheld payroll taxes for all employees? Filed required payroll tax returns? Paid all taxes due? Does the parish file IRS Form 1099 on an annual basis for non - employees (excluding Religious Order Priests, Sisters and Brothers) paid in excess of $600? Yes I.Y.es- I Yes` Yes; https: / /fsrpt.Ia- archdiocese .org /FSRPT /parish/print _par.asp 8/2/2010 Receipts Questions 13. Non-Cash Donations Have any individuals donated furnishings, property, or other goods in excess of $500 No (other than items subsequently forwarded to St. Vincent de Paul or collected for - -- distribution to others) for use by the parish during the year 2010 Description of Good Estimated Value Donated OAO 0.00 o.00 14. Legal Matters Are there any legal matters which the parish has knowledge, whether or not a lawsuit No has yet been filed? Date Descri tion Amounts Involved 0.001 0.00 ACC Notified Select Value..: - Select Value 15. Average Bank Balances What has been the approximate average balances in the parish bank accounts during the prior six months? Account # Avg. Balance 688 - 003169 18,278.72 688 - 003276 55,900.09 688 - 003292 14,541.54 68 &047125 4,023.42 688 - 018423 7,905.45 16. lease Does the parish lease any office equipment, land or other property? _Yes Description Lease Terms Payments HOUSE 1 YEAR 1 11000.00 0.00 0.00 https:Hfsrpt.la-archdiocese.org/FSRPT/parish/print_par.asp 8/2/2010 x(CCCIPLS 17. Finance Council Have you established a Finance Council? Date Established: Number of Members: Contact: Contact's Telephone #: If no, please indicate by what date a Finance Council will be established. https://fsrpt,Ia-archdiocese.org/FSRPT/parish/print_par.asp Yes } 04/14/2009 7 EDMUND CAMPION 626- 252 -4585 R - »b- -_ -_ 8/2/2010 1tGl:G1�LJ LLoc ou Financial Parish/School Reports © 2010 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.98 https:// fsrpt. la- archdiocese .org /FSRPT /parisli/print _par.asp 6 -. - 8/212010 rinance uoum;ii Financial Services Archdioc:esc of Los Angelcs ,.a,. ome j Receipts I Dlsbursernonts I Schedules I j Schedules 111 Questions I I Ouestions 111 Questions III j Finance Council 15ubmit Report I Printable I Review I prior Reports Annual Parish Report FY 2010- St. John the Baptist 462 Finance Council 'total Records: 9 NaM,,q Add CitV Sate Zip Code Phone Email Delete EOMUND CAMPION 113427 MILLBURYAVENUE I 113ALDWIN PARK ®41706 ALEX BAES 114648 VIA EL CAMI JBALDWIN PARK ® 91706 ALECIS htONTOYA 113ALDWIN PARK IC J 91706 0 El G1NA STRQUP 111350 E SAN BERNARDINO R BALDWIN PARK ®91706 El FR. MICHAEL GUTIERREI 3883 BALDWIN PARK ST BALDWIN PARK ® II706 ]OSIE ROBLES j 13883 BALDWIN PARK ST 1BALDWIN PARK ®91706L JOSEPHINE NAVARRO �� L HUGO TIER O O D 0 TRINA DE PEDRO 0 First Prev 1 of 1 Next Last Update Cancel Laaout Financial Parish /School Reports © 2010 The Roman Cathollc Archbishop of Los Angeles. All rights reserved. Version: 1.98 https:Hfsrpt,la- archdiocese. org/ FSRPT /parish/tblparish_rpt8.asp 812/2010 Santa Ani19 ta Family Service Center Application ! F CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS............................................... ..............................1 APPLICATION CHECKLIST...................................................... .............................II FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL AND DESCRIPTION................................................... ..............................2 CLIENT INTAKE INFORMATION.................................................. ..............................3 PROPOSED BUDGET......................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS.......................................... ..............................7 CERTIFI CATION ................................................ ..............................8 Application packages are due by 5 p.m., on Monday. December 27, 2010 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL- FORMAT WILL ALSO NOT BE ACCEPTED. z ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NOW DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Bloch Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $87,450 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 27, 2010, In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. ORGANIZATION APPLICATION CHECKLIST N 11 l A Please complete an Application Form for each proposed program /project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 3641496.. 1. ✓ APPLICATION FORM 2. ✓ BUDGET PROPOSAL (ATTACHMENT A) 3. ✓ BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY -LAWS 5. ✓ CHARTER OF ARTICLES OF INCORPORATION 6. ✓ IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENTX 8. PAST AND PROJECTED ACCOMPLISHMENTS,, Application packages are due by 5 p.m., on December 27 2010. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDW I N PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2011-2012 PLEASE TYPE OR PRINT I, AGENCY INFORMATION Agency Name: , fth N\ Agency Address: 0 v dress - �o Street U City Zip Code Administrator: ° 1)111- Title: &QUdwz. Administrator Telephone: �� S` -�5 Fax: Administrator Email: Project Site Address: 60 Number IO1 Zip code Project Manager: NM.Q bob " Title: p Project Manager's Tele one: �0�`J -13q Fax: g p Project Manager's Email: 0.mLA4Lc Describe Agency's overall function or purpose. Include Fistory and experience in providing this service. (If more room is needed, please attach an additional Has the Agency previously received funding from the City of Baldwin Park? ✓ Yes (if yes, number of years li } No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $, C ,Lw. � Scope of Services — Please briefly describe your proposed ProjecttProgram and the objectives. Beneficiaries -- Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) ado" client nonulation. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). -5- CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes No_ 2. Address Yes ✓ No. 3. City in which client last resided. Yes No. 4. Number of family members. Yes ✓ No. 5. Total family (household) income. Yes No, 6. Ethnicity Yes ✓ Nq 7. Female head of household Yes ✓ No, Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Print Na Signature fi ;�,� - Title of Officer Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 0711110 TO Current 07/01/11 TO 06/30/12 BALDWIN PARK RESIDENTS 120 NON- BALDWIN PARK RESIDENTS 19M 90� -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: X Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) `� The project will benefit a presumed benefit` clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible - income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. _g_ as W try m LLI D ayi O ,� a N CL as v 'a C C ro cu G N !-- L_ v N4. +0 O O U) o m � O CL OU) I::! CM CEi N LL A, mm � CD N V �I�IIIII C4 U I� 5 LL L Qi m C cv �L c� 0) `a }°- !L N4. o m � O Uc 4- o ONo �.v .rt.. m I A, o A4 O CD �mp AP �I�IIIII C4 L) L) U I� 5 LL L Qi m C cv �L c� Q D C d 4 I 1 =1 CD AP �I�IIIII C4 O .O =1�1�1�1 C Q H O v E Q D C d 4 I 1 =1 CD �I�IIIII C4 O .O =1�1�1�1 C Q H O v E 6 D U S (U O d �cu h F- c�i cYi �t CJ Q. � 0 t Q D C d 4 CD C4 O .O C Q H O v E 6 D U S (U O d �cu h F- c�i cYi �t CJ Q. � 0 t N C d CD C4 O .O C Q H O v E 6 D U S (U O d �cu h F- c�i cYi �t CJ Q. � 0 t CD g m y L.. E U �a N J C t: J Qy% cu 0 CL W O N 'a U- U N C� m It Lo CQ I--� 00 Ca d CD C4 .O C O U v E 6 D U S (U O d �cu h F- c�i cYi �t CJ N N C F- LU O � ❑w m� °w 0 ai 0 N a O C o la tt�� O O m 'C m C1 O CL cC` 00 C L- ,C a. O o C�! T N U V CD tm n C ca L CL O o o g � C CD L = 4-� (� L) O o T T N [� i m O Q C) � U c U 2 2 7 - Z U) N (D ca X Cl) C N N U J W 'a � 1 L W C o C (� C Q O itS C `+- (A C a J O CL C M cU N = V O C C LR N =3 4- O 0 LL' 5 f-- � O a � U U - - - i- O ❑ t - C�! cYi �t Ln (6 i` 00 0� � W l— m O BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2, ` V tc� 'Lr� tl 3 . �C I blirP.tr 11 4. N19 B�'i" 5. A +iU4! 6. 7. �I1�I 8. 7-v 11 Name of Executive Director CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- AGENCY CERTICATION As the Executive Director, or duly authorized representative of J"IaA- Nit& �mA%A kA-. (Agency), I certify that the applicant is fully capab, a of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct, V �p Print NameJ Signature Phone Number IFF Title of Officer Date i aa r, I SCV'ACC,cc% Email A dress -12- Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and functionally impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of six care managers. Two of our care managers have their MSW, three of our care mangers have their BSW and two of our care managers have over 10 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. Care Management 2. Dome Based Care 3. Care Giver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, for disabled adults age 18 +, and for the families and caregivers of either of these groups. The clients or their caregivers must reside in one of the following cities: Arcadia, Azrtsa, Baldwin Park, Bradbur3i, Duarte, Irwindale, Monrovia, San Dimas and San Gabriel, If they do not reside in any of these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short -term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short -term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan, ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Horne Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following. housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a Iimited number of workers who are able to live -in the client's home if necessary. When a client calls to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (MISS hours and pay scale are determined by the social workers of the California Dept. of In -Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are available for any caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include geaierating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self -care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories ", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX VII ,ING ASSIST ANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATIONS Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service .staff strives to provide services that improve the quality of life for clients While rrraintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and cone nunities i0th appropriate assistance to prevent premature or unnecessary placerrrent. i+ SANTA ANTITA FAMILY SE 'VICE Cotnin11,111y Set-vi(e Since 1951 605 South Myrtle Avenue 1�anrovia, California 91016 (6',)6) 359 -9358 Fax (626) 358-7647 Board of Directors ResOluti011 BE IT RESOLVED THAT ON RiLY 29, 2010, the Board of Directors of Saiita A-nita Kla<� Service HEREBY AUTHORIZES AND DIRE' CTS THE FOLLOWING IN-DI VIDUAL(S) Fre e Director AND Geor e C. Naibaehi Ph.D., Associate EkeClitil'i' D> rect ©I' TO BIND THE CONTRACTOR IN A CONTRACT AND WITH THE COUNTY Ai�ERICAI�S� CTSUPPORT ES FOR INTEGRATED CAPE MANAGE NIEI`d SERVICES AS STIPULATED IN 'ITHE CONTRACT ATTESTED: Sig Lure of the Chair erson. of Boa Directors � COUNSELING PROGRAM 665 S. MynIe Ave. 716 N. Citrus Ave. 121 S. Santa Anita St Monrovia, CA 91016 Covina, CA 91723 San Gabriel, CA 91776 (626) 359 -9358 (626) 966 -1755 (626) 308 -1414 Y-ax (626) 358 -7(07 Fax (626) 859 -0999 Fax (626) 305 --1818 rs, Richard Singer, President of hoard of 363 S. park Ave. Ste, 203 Pomona, CA 91766 (9(}9) 623 -6530 Fax (909) 623 -6549 SENIOR PROGRAMS 663 S. Myrtle Ave 740 N. batten Ave. Monrovia, CA 91016 Azusa, CA 91702 (626) 358 -1185 (626) 812 -5204 Far(620)363 -5643 Fax(626)969.5611 r 0 BYLAWS Z or the regulation, except as otherwise provided by statute or its Article--s of Incoi:poraticn, of SbNTA ANITA FPr•3ILY SERVICE a California Nonprofit Public $enefit Corporation ARTICLE I. Offices Section 1. PRINCIPAL OFFICE. The corporation's principal—office shall be fixed and located at such place as + the Board of Directors (hereinafter the. "Board") shah. . . determine. The Board is granted full power and authority to change said - principal office from one location to another. ARTICLE II. Membership Section 1. ME1,MERS . The corporation shall have- no members. ARTICLE III. Directors Section 1. PQC•,'ERS. Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or' under the direction of the Board. The Board may delegate the management of the activities of th'e corporation to any person or persons, a T-nanagement company or committees however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of'the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them. as may not be inconsistent with law, the Articles or these Bylav,�, 'fix their compensation'and require from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to retake such rules and r„ regulations therefoV,:not inconsistent with law, the Articles or these Bylaws, as'..-he-,. may deem best. 1. ' c) To adopt, make and use a. corporate seal and to alter the form of such seal from tbae to toe as they ,play deem best. d) To horror ancy and incur indebtedness for the purposes of the c"r €wrn1.l n, aM Lei c ;t,v;i- Lei 1W C- 111;:UL' d onl Wi.vf:rM therefore, in ' the corporate name, pro:. ssory notes, bonds, debentures, deeds of Crust, Mnrtny ;es, _;1ed4es, by pothecaCions or other evidences of debt and securities tAerefore. e) To carry on a business -at a profit and apply any profit that results fra,i the business activity to any activity in which the. corporation may lawfully engage. Section 2. C ? TY +' =' The manavement of this Corporation shall be vested in a Board of Directors of a minimwn of ten and a maximum of twenty- five emi twenty- miters, The Board shall take final action after consultation with the staff on p.11 :m:ajor questions of policy and general plans. Section 3. T Rn OF OFFICE. Directors shall be elected at .each ' annual meeting of the Board. Each Director shall serve until: the next : annual rneeti.ng of the board and until a successor has been elected and qualified. Directors :nay be reelected but no Director may serve more than six consecutive years. Persons serving less than six months of an an : term way he elected to six consecutive one year terms. Section 4. VAC! XIES. Subject to the provisions of Section 5226. of the California Nonprofit Public Benefit Corporation Lain any director nay resign effective upon giving written notice to the Chairman of the ) Board, the President, the Secretary or the Board, unless the notice specifies a later tine for the effectiveness of such resignation. If the resignation is effective at a. future time, a successor may be selected before such time to take office when the resignation becomes Mective. Vacancies in the hoard shall be filled in the same banner as the director(s) whose office is vac<ani gas selected, provided that vacancies iro be filled by election by the directors may be filled by a majority of the refraining directors, althounh less than a quorum, or by a sole repai_ning : director. Each director so selected shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. A vacancy or vacancies in the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the author - ized number of directors should be increased. The card may declare vacant the office of a director who has been declared of unsound :'kind by a final order of court, or cpnvicted or a felony, or been fount[ by a filial order or judgment of any court to have breached any duty arising under Article 3 of the t;nlifornin Nonprofit Public WHO Cor- poration Lace. No reduction of the authorized nur.ber of directors shall have the effect of revovi_nj any director prior to the e..piration (dig the director's terin of office. `, 2. Section. 5 FI,`10E r;r },.- :�' `eetings of the Chard shall. be' held at Any place within or vitnout the State of California which [gas been designated from time to time by the Board. In the absence of such desiInation, regular mcctin;s shall be }tl.:ld at the principal office of toe corp.oratLon. Section 6. ;, "; '' Az? lliil: ^,;, The Board shall ;gold an annual mectV3 for the purpose of or;tanization, selections of directors and officers, a lii the transaction of oti1Gt %L:S1ileS5. Annual 70etin3s of the Board shall be hold in the non& Of " arch ani the hoard shall set the date of saN annual neeti.n - ` Ae presence of five (5) directors at such meeting sha11 canWtute a quolno. section 7. �. t �`• � '..TIi ".i;�, The Board of Dirc;=ors shah, hav- at least ten monthly oeeti_ngs anrually at such tine and place as it shall deters ne. rive directors shall constitute a quorum. The President shall, _,Iy virtue -of his office be chairman of the meetings of the Board of ]directors, and in his,.absence, the next ranking officer present shall preside. Section $, SPECLiL '�:EE7"1NCS, Special meetings of the Board for any purpose or purposes may be called at any time upon written request to, the President by four directors, Special meetings of the Board shall be meld upon (15) clays notice by first class nail or fortis eight (43) hours notice .given personally or by telephone, telegraph, telau or other similar means of co::munication. Any such notice shall be addressed or delivered to each director at such director's address as it is shoran upon the records of the corporation or as may have beers given to the corporation by the director for purposes of notice or, if such address is not' shown on such records or is not ascertainable, at the place where the meetings of the directors are regularly held. Notice by sail shall be dnwAed to have been given at the time written notice is deposited in the United States :fail with postage fully prepaid there- on. Any other written notice shall be deemed to have been given at the time it is personally delivered to the recipient or is delivered to a coa mon carrier for transmission, or actually transmitted by the person giving the notice by electronic ,weans, to the recipient. Oral notice shall be deemed to nave been given at the time it is communicated) in person or by telephone.or wireless, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will pro:.,ptly connunicate it to the receiver. . Section 9. QUORUM. rive directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 12 of this Article III. Every act or decision done or made by a tajority of the directors present at a meeting duly held at which a quoru-, is present shall be regarded as the act of the Board, unless a gre ter number he required by law or by. the Articles, except as provided in the next sentence.. A weeting at which a quorum is initially present may continue to transact busi- ness notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorurm for such meeting, !2 3. Section 1Q. PASTICIPATI0 i; ETINGS BY CQiT�'.r ?:CE T LEP�fC:;t, YembeI3 of the Board may partici;atc in a weetinZ through use of conference telephone or similar cowLanication equipment, providing that all members participating in such meeting can hear one another. i Section J L, :'. " +I'.�n Or .'QTICB. Zotice of a meeting need not be given to any director who signs a :raiver of notice or written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting ,without protesting prior thereto or at its com encenent the lack of notice to such director, such waivers, consents and approvals shall be filed with tb.e, corporate records or made a part of the 7inutes of The meetings, Section 12. ADiO?-=Wu-T. A majority of the directors present, whether or not a: quoru=., is present, may adjourn any directors' meeting to another time and place. Potice of the time and place of holding an adjourned n:ceti.ng need not be given to absent directors if the tine and place be fixed at the meeting adjourned; -xcept as provided in the next sentence. If the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Section M ACTICPI .JITjTz0UT T- 01ETI1,3G. Any action required or per - Mitted to be taken by the board Nay be taken without a aeeting if all newbers of the Board shall individually or collectively consent in writing to such - action. Such consent or consents shall have the same effect as a unanimous vote: of the Board and shall be filed with the minutes of the proceedings of the Board. Section 14. RIGHTS OF INSPECTION. Every director shall have the absolute right, at any reasonable time, to inspect and copy all books, rLcaxcs and documents of every kind and to inspect the physical properties of the cor- poration of :rhich such ,person is a director. Section lS. C0712 TMS. The Board may appoint one or more co::: =it- tens, each con wa stirs; of two or ^..orc -directors, and delegate to such co,a:.:ittc'es any of the authority of the Board except with respect Co: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The fill.irg of vacancies on the Board or on any committee; c) The firing of compensation of the directors for serving on the Board or on any committee; d) The ar.7end cnt A repeal or Bylaws or the adoption of new Bylaws; e) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; f) the np–pointnent of ot-'Ar cc. 30tees of the Doard or the ms0ers thereof+ ;.' ' tF , g) The c::penditurc of corporate fu cirec or a ter Oere are more people no:%inated elected; or h) The approval of any self - dealing actions are define' in Section 5233 (a) or the Benefit Corporatir.n Law. ,lds to support a nomince for for director than can be transaction, as such trans - California Nonprofit Public Any such co-ltlittee ..ust be created, and the :,e::,bers thereof- appointed, by resolution adopted b-. a na,jority of the aut'.oriaed nul.lber of directors then iz ofr"ice, provided a quoru-: is present, and any such co:.=:::ittee :.iay be cesi.,rlte� an 7.7ecutive Co.,r...ittee or by such other name as :.jc Board shall spccify. The 3oard may appoint in t::e so:le manner_ 1)f ally C.O.: ittC.r� ':lt)O ;.,.ay ) "G'�lilCl any auvent i'erl,er at an_,= ,,cetin� of the ca., :Lttee. Ti ?c 3ourd shall have the po•.ier to prescribe the r.',annc;: in c ::ic t proceeding3 of any such co: ;i,ittee shall be Conducted. In the absence of any such prescription, such coimittee. shall have the r. potter, to'-prescribe the manner in which its proceedings shall be conducted, Unless the Board or such Committee shall otherwise provide the regular and special meetings and other actions of any such committee shall be governed.by the provisions of this Article M applicable to meetings and actions of the Board. Zach co1„rittee shall report at least annually to the Boa::u of Directors. Each coni- nittee shall keep, at the office of the corpora- tio z, ,in. utes of each of its .eetinbs- which minutes shall be retained for five years. Except as specifically provided by these Bylaws, each committee shay'_ act only in accordance with the instructions, of the 3oard of Directors. Each co ittee, the 'Executive Director, and me -bers of the Staff, shall % ox?c in full cooperation and in the event of any failure to so cooperate the .per - son aggrieved lay bring such failure to the attention of the Board of Directors. A'. ' =CUTIVE 0): " :.!'rTE E 1. The Executive Co,• ; ;:littee shall consist of the President, First Vice - President, :"econd Vice- ;.'resident, Treasurer, Secretary, and may include t=-.o other :.:embers of the Loam o1l Directors as the president may appoint. 2. The President shall be Chairman of the Executive Committee, 3. The 7. ccutive Cokx :ittee shall have full pol:7cr to act betWeen rt,arc ; ��etinhs on ;. -.a�tcrs of policy atld adh.!inistration. 4. The r :cecutive Co:;r..:ittee shall report their action to the Board of .Directors, and Cie Doar6 of Directors shall have the right to rescind action to ?-en by the Executive Co::lr.;ittce, B. CT �1'_ ')� CC' ". , 1T:t r. S 1. The :.'resident shall have power to appoint additional coil :l ;lit tees fro, tir. to time. and to set forth their duties. 61P Section 16. FEES AnD cQrB S:1TIQ1. Directors and members of committees way receive such co..:pensatiorl, if an;', for their services, and such rciAburse:sent for Menves, as spay be fixed or detex-hi�hed by the Board, ARTICLE IV, `)fficers Section 1. o xICg~S. The officers Of the corporation shall be a President, a First vice-President, a ,second Vice-President, a Treasurer, and Z Secretary. The corporation may also have, at the discretion of the &ar6 of :directors, one or wore assistant treasurers and one wor more 3s;L:-n C secretaries , who shall have such authority _and perform such dudes as the Board of Jircctors may proi tine to time deter"ine and such other officers as :ay be elected or <+p ointed in accordance with the provisions of Section 3 of this Article IV. Section 2, i.LECTIGY. The officers of the Corporation except 7 such officers as nay be elected or appointed in accordance with the pro- y Whons ofiSection 3 or Section 5 of this Article I`1, small be .chosen annunll.y by, and shall serve at the pleasure of, the Board and shall hold their respective offices until their resignation, removal, or other dis- qualification from service, or until their respective successors shall be elected. Section 3. oi'FICE, S. The Board may elect and : empower the "resident to appoint, such other officers as the business of the cornot- ation nay require, each of whom shall hold office for, such period, 'have such autbority and perform such duties as are provided in these Bylaws or as the Toard may from time to time deter::line. Section 4.. ADVAL AND RESIMATION. Any •officer may be removed, either with or without cause, by the hoard at any time or, except in the case of n Miccr cho.son by the Hard) by any officer u?oin who;: such power or -'.zy be con Cr ed by tihe 7oarl. .`'-5'i;% such >:e "oval shall be without t of the off=icer under any contract of CAPloy- . 71eJLt•J__CC LO tl'.0 r��7 S, li any, J men t of the o.0 icer . Any officer ."ay h: e- ign at any time by gi vin T} w ittan notice to the corporation, but ;ritkout prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect at the date of the receipt of such notice or at any later tWe spccified therein and, unless otherwise specified therein, the acceptance of such ]:titiSnnaon shall not be nece pry to walle it vifcctivc- Sec t .on 5. 1 res snation, rnnoval, the manner prescribed such office, pr ovijeo not on an annual basi VACANCIES. A vacancy in any office because of death, disqualification or any other cause shall be filled in in these tylaws for regular election or appointment to that such vacancies shall be filled as they occur and S, Section G. PRESIDENT. The President, in addition to the dutiel pyesc;:ibccl by these, ' >tirl�:s, shall have the usual uuti_es incident to his office, and shhall the an ex- offi,'cio : e: ber of all cvvr ittees. s 6. Section 7, VICE PRESI':.. -, In the event of the absence or illness of the 2resident, the Fir-: =rice- President shall perform the duties of tne Plesicent, and in the eves: of the absence or illness of both the President and the first Vice- 'resident, the :second Vice - President shall perforK the duties of the President. The Vice- President shall, so far as possible, cooperate with and assist the President, Section 2. T-i AStt;:t .i. The Treasurer, in addition to the other duties prescribed by these Bylaws, shall review the accounting of all .funds expected by the corporation and have the usual power incident to his office, Section 9, SEC-u A M he Secretary shall keep the minutes of the meetings of the Board of Directors and of the con. "i.ttees as set fort: in Article ZIT, Section 15. The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to him, i. ARTICLE V. Staff. Section 1, The Board of Directors shall select an Executive Director to serve at the pleasure Qf the Board of Directors and at such compensation as the Board of Directors shall fix. Section 2. The Executive Director shall have general responsi• bility for all activities of the corporation, and may attend all meetings of all committees, but shall have no vote thereon, Section 3. The Executive Director may present to the Board of. Directors or any of its committees, any batter affecting the policies or activities of the corporation. ARTICLE VT,. Other Provisions Section 1. CONGTAUCTION AND MIFITIt;NS. unless the context othc,risc requires, the general provisions, rules of construction and definitions container; in the Ccneral Provisions of the California Nonprofit Corporation Law and in the California Konproiit TubLie Benefit Corporation La'., shall ,ovcrn the construction of Woe Bylaws. Section 2. J MX7:5 TS. These Bylaws way be amended or repealed by the approval of a :Majority of a quoraw of the Board. AMICLE VII: Corte Grate Seal The noard of Wrect:ors shall adopt a suitable corporate seal containin:S the nanc of the corporation, the date of its incorporation, and the trord "California"'. ARTICLE VIII. Fiscal Year � The fiscal year of this corporation shall be ;in the first dill of July in each year. Revised March 23, 1930 f 7. i f 0 (TO 0 (DaIRRHOTMU OFFICE OF THE SECRETARY OF STATE R State SMARCH FONG EU, Secretary of State of the. of California, hereby certify: That the annexed transcript was prepared by and in this office fron-i the recor(I on file, of which it purports to be a copy, and. Lhat it is full, true and correct. IN WITNESS AVI-1EMEOF, I execute this certificate and affix: the Great Seal of the State of California this OCT 2' 1979 Secretary of State I •r, +,F., � W „� , ^I F. .riati 't 'I'i.a'4 zl 4E _r I F p!', r li a k [ L' ',,$F,'• 1.r `,-,�F;:�4;ir -. u=r:., - . }' l r l, LfflIr�rt([ Ir4+ �rr�t��[({, 4l 1t ;}'i #i`ffplt�i #!' {j�'4jf�i�rF R'd•' NI'WIN 4�.4'jf'L11i�1�3r�i>fr�trr1� 1r11`i��SSfkikiUlsF111sL;l dS� it 1'rL }It�l t��! f f -Ff.) 1�1. i j; 4,71 { 55-I {' ,.s 1 1 t A '• 1•'i S ' �' i ts+ }s rr ,j llrf_('�'tr`i 7` -k • {j ! JI Cam. (( fr t i r � , + - IS' i�(' f:l ";1,. ... •i�` +i,';i �s V`l�v�J' � rl Y If 1. - ' -Y _ ;j.. !, { F I (Ir .! 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WHO }. it 1 a �i .Y 1�4 t,' , jkk�ti, -, 1 k °lip -,SrTti jSF: \,'1'., + ;: ' t `�� G'0 IU$,rHE9�t7S1El'' at` ?roxri>�,, ':On thia,,3Sthlday,of Apr : o J5, III, ?: Notary.,Publj( � �.n!rand yor� the> County"of;tbd-Angolea, 3tata� of Cali£ozTnLe, , F=I�rYi!L -e.. ,,. `y Iti •' I,; CQ 2.VJ, I�- •i r. 3i residing - tbopwin' duL�r oormi.,iis�.6ned l�t4'llyluvo�rn, D , ,t ISf3 t Yt rhorson;�hosa; not °1� >gulascribed:Eto the ji '32°U�} known O Q ,.., •'t.il�.sr+ it lilt :i,.::i_; }7t 1 r,1� "':td ::;•II{_ is :t within 7 n's trust ©nt} and yho anknowledidd t tol we I that }iher4 ex�au�uter the Awe , ! ° t 1 ; i •!'!'•4tr1 �t1i, ' 1tl -. i i' Sq- E`s i, [�... �y �,I.$Z`QS 8�T3F�tiQ p�+ tn�iiil£ii3Ci}End` l:iCiL 7' Ld 01313 IfhorEso °P z.; • -,."' r: A l s { - :r r f [St S , ,. , .. I :, r.. i„ ,;r.':t:•r;',r,j =,111 i� 1 t s ae1cL1 tho My,';�Ix�' . I K I � r ' I i , � k �I 1,;�{ 1 Ili ''' I _ t �1ilJ r •,• q .. ', .- ., S 1' I I' r r •_i , ,1r t� l� J rf! f /_.�� {/� s r 1 n an or o Y. Un 4 1 1 1•.::1':''l ,,•,. Cbtu7ty' and, Ste tb. E',, 1j/l1COIiri]ljsr�ion''kxpirds `A g.2 }l95 ;t:= '', {, ,I .{ t LI- , -�� }t ,4t,S ! -J a., a}LS r {'t Jr �fi 4 j�f C"1.f r- •1 � +�� S rm'f rn,lfY' /� f,, :1 Tyr.�. t1�t�+Y�•�'.� ',I 7 ti, �) Y f��,+l�rjft•I r r � I rt #1 {� ;Ilt1L u I I _ I -,, rn Jlil i,l V:� Vli. f..i.f- i''411u'r.4iiy :i - fl -�,,1 �t1 �Ifl''il�rtj` }r� 547, -Y �,i.`fJ oti }(j! `[. JSS Ytt�f:" - sj �I s 1 r L iE� \- i 1 -Lt4 ai'�i 11 FErr 1111 14 1 £ RIO 'r l., ;:.,y. ''`f`, "',:• 't ?' I -:� _ • r�� t- ' ', �i� }�II� :I. r S'S, tl � {yr ' r�r't `� Il f !� I.F }, i 't I 'k � .r t �. 40+11 .l a- Lam_ l.Jll>� 17.JItl Li.l li:J,�.l j 1. p :StI} MOB ,lif� fl '+ ,' �''~ r 1 f` I� r1'1?'lJ7.� �2y ,be�'px�a'�me� thA 2lst day,o ' . - .,. i.,� 1 1,'. J' , -..1' •.�,s� �V, 1 :1 LYT1t o °.. T�oa':Ax>ge�w ei q tv4 ar Califox�ni lgiatar�, T'ui�Xio in nikl`or. the Co 1, ! } t r , . , ''r yl {''.'a -4, }, r C I AFT -` I' '' s • i -i y b p /yl, noin `I dn7 [r]= oo2crai saloned €tip t� a �`� arc�nlvs?Ly pT��srod any ,s xe 9 id.1 ng :' th a S a. r 0. rr� 'tab ``por on �tho�e p�nrne 3 ubaor�$3, 1 ¢o tho ��i.# Yrin Munro, kno' p tha :s. ,t i �I•: y Ijyl1 r 1t ri !F I { 5 • `-, .f;:_ i; I: , ,. t ;.. �� ,.., ;;�:�:I�.ilitf3�1Y�.h1�lf,'��1� vE9iXQ0T1�,�d�tY7f! E;tlTZ�? I � S q. in�tl`tt^'I��i EiY1Y1 KiLp,st}11�R"�X�Idged _ arr i;t, s. 11� ;' _ I M sCJii it w zn'�1i "n.�a - bihQr�o hasp 1hra�Tnta,aoS,�my handand opiol, a I' n:`cv ti io �' af� 13ovc trx ttoT�� =,. oor.l tho day, and y ar in t�zi S t 1 1 °I Sf•it,.y:. f, st •4 'g1,S' }�� }}n 1 -i ! - e x' -�'- = 4 „f -y .. l,i is ,SiiF p'i F�A�S';l'I// _%L��,i.:CJ'4r'��s. ,��r•'� -�i�.f � } i { `I• i� .r. (7 .I7.C.L ��.l��u A ` s j'j•. 1' -r _ It 7. t4 yli . S � _ �/ J:•�: I.T 5 .� . +1 r {. } I r ' ', I ' ?t Ir ,S 1r� .tfy�:. •i5r, `e YrY 4� +Jdr {r`�i It `.',Otl.i7l'•l,:'`��8�4'�I �4 E t''. jr{! {h'11t[11,1i1�r'Yr JkVi0l 4 T1$� t�`QI�r��tP�ik } 7 t �i -i coca - ' `. t,'r .. t J) t- '•rl =�� DIY t' '.;.:j a'ti:;li�1fY' )fi 1 -! ' -lf, �r .. - - 'now ,5? I- -,1.. .fit F ' - ". i ` ''l.l. Gf�•,•I-I.- lf'4t }I�. '� i >r� -�i }.. { }f�; -ti �!1 rlt P.'I i -t I. -! _ 'I. •, r- `I i _ t }ti''}t r _ I t ;t ?rrr,f. {� ;i -y7f' t}1 1 ' t.f It • I- - t., . tl i -{ t' .. r I l i re4 .1 'FI s 6 .. C_ ;) E.•lr t 1 • �:i, :_ } _�; H :i � S' ,,, ,;;, r'u�x+� •�3 ,i ^Ir: it �',k1 d�iri dJ �• � C� dIt'� 'r ' >i *" .,n, s, s5 r, i. ,, Y,..:: ?,.I_.'� r I:f •., i I!, - I .CERTIFICATE Qi� Att9l�DFtFS4�lt aF ARTICLAS 1 �^ OF INCORPORATION OF FAMILY SMICS OFF- MOUROV .ZR' i ."X, W". I f #, ii t�k f ald��iasr�c' �Il® La ri s 'Iha�npnkari, TF7@ �' Un( �f4I" iij.$ it @E��,rLfC��i�}�r�di''3� "F$:�' 'i`C >'�i f `�`� �ItE t �I •�t�t '` r? - ' cartif 'that:.th�r,�a�,`''reppatimly,' ;end 4u��e,b�on at: x all d times'her6in' ntioned,�r'thel cil Fy e3acb ®tFy�and� otSn Srata][�ant •, l� `. -- ' 3 atavy or,FAI 4 Ca if0rnia oor ' ;' .;. --;.: - ii �. 1 '_... f4. •,?7 �- rii 1� �'4 -{ �l (ll.�k t .. r .. a .'r',I, 1: •SF�: r;. � }F f{ Y ' .i. Ir, { � .N. { poration, 'a nd fur ther.•that On�a . At r ®�ular: oE'I Lh� ;board. of ,direetor•a ' of • said corporation duly ,: alc9 it�:'princiPAI office for' thQ- i } traWtaC An of buain6su �t �0,1,�o'vi a lCtli£o�'rnia�, `sat 30:o4clocl� +. r r F�; i,'r' on 'Lhe• 26th.dai'of Juno, 196i,�atY�hSch me��ing' tnere,Ila5 ar :,tk3 tiea,pr+saant end aoting.. a. <4upioi;;tht��rcembrl.oi'aaf[F, i ba8rd�: th's'folloi�ir�{� = ress�l�ationa err duly adop�otlt 1f�1fII " WHEREAS, it its deeme�P' the board of "aid'otora3'of °'this. carpax° tiara to- be to ltd bast' int reat� ` nd -to the beet. Int>>2vol3ta of Jte ncnmbnra.:that its:= artiolas'oi} incaacpgrat{an acre dod.,hy adding thOrQtao�l�rtielo ;lliflHTFi ta.��ad 'ea f011 w.c ba rr � ,�a .t: , _ , .'.. .pi. !.: ::i ;ki i j -t 'ju -i1j; r!. -i I' •'.: ... 'Si �� :- }w{•,�` ` 'tEIL# #�Tlia'''' 310'pa�foth�'tnAt oBrriinga of 'the epx °- 1: ••- ors itat- i a�x�II inure t,, enof it %,of"axny private: MP>•n® btsr th roof, - Or, to; �np..ot;F�[a;� it�di tidual In`;tho @rent. I of dissolution Asa 6ta,c�r•, thb` orporation will',bQ f tma1nasf�rx`ed'to ar;i'[�rd;''f fi 4ut7QE> or''aax°pora�tion; t.' �; f ;;•ox °f;anfxod arid' oporat xcltirziveiy: 'foxy .charitable pur-- try atbd'-jo, the' 0t€a�t`of 'dIatrIbutionp 'thy di�7�ri�ttt�o shall ' ��',.rr�` p `f d�a•�1`ncara�i: tax!' liah F i y.. 111 RFSgOLVI:D Fill tf a }# Tt' that; the ' boaard „e�f ' diraetorn' oY this :i or�oration'heraby dopta� *Dd appr0000; acid :waand=nt; of 'its+' ar°ticloo or. Incorporation... �}'}l:lhlr,r tir r er i;xt t ' !ri ,i. - t• x't � {,�" - °' �, t { Ft�OiF4'13ll`FUF`i'Ft` that' t''pr�jdnt!`�and 'E:4io' inocretnry 11� and of thin coi°poa °altioer. horaby af°o � nutF.orized and F dik'Zct�Jd .to p:o$ux`v axdapti[ira ,�nd',appro �1 "'of°'tiaiv srn3ndrn�nt by th6 i�ot[ of..trr[� tFiirda o��ax quorum af; tha':rntrel�arn of �thi�':cQZn ^�atiog8'.sr�drth x�caaft�r .a9gn tend °iw�rif� bF�':....., tl3uix° aaatF�[s cgs to `,tile 'c,o tifieate`in, ;tha.form:and aranniDr, roquixod by- ' :Fscti€�€ '35��. of't�.h� "California :Corporationn, Codok'- and -in gaajazral'.to'dQ''ffin31:' and;; 11'.'$hing 03 '.to txeat' '' aalti'' a3 snd�ia�it. isn.`;accordap co � I tih:` ec tqfn -`;3 72,Q' 4'' F. : s �• €'• is I 1 "''''' '� �tts ;' { t i'Se �trrir} '`[ ° ' .:d } :..c' � i fo: �'a,apeCia V, moo 4r (x ofI t�laYr�e bps ^at,,Qf.' a irF' co %'� j • F,s,,'" :L`�, '. :�'.S. {f.`ili�k °, 15j $irt t t.S iL, xi -.7 L 4i Att 'id'rp�?apal;3fti€�'Or�tht3 tx °r�riLtitin I - .rp��",t i[3?� >.i rt; rt u. 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LE t;! :t'gat7L OVi�,.. �•. s�iti01 @��o� =4;inaof:1parrzti0n t'_ �r.y... d;;bAt�d ail ar�mandmaett' a�pid'�fr'.�alee�;bY �dd9h�itorata it r' S UI`ttejfl t3 P�l9 Y7t�7Bp l r�2' 7 1. 1f11t r'7 1 t: C}�.'.t f0 Ott fa. r � A + ;�'tic1Q 111011'iEt 7 - r tilt ,- F• ': r,y i "CAT.:. it `'Of:! any:.pzPiva•to 1. �.iQkiTii t P g';Ibene ;,poste iuE� tth�az3':inu�m:��p1:tY► •'.I�� rt:ambas�I tiloroof ` or'`, �'` a�sfY:;�' hor4► :inditir9 ua i'.. ;. l ' h aRR ' 4! "th eoz°por lNion . ;t OW5Dti f. dit�dolutioti:I ot,o+�ndation "or .co ��3z�a -r s •. `I :, :•: r�i l l b try ns! orraQ.�:; -a for'= charit;rabl e v�l t1on orgL.%Pixed and c�pax'�t dl'e,x � ibu ion;"the dir3- �r ,t46.,', ' *9Ti� end 'in ode�a3 ..incamo sox - .Cribut:Qa � ,•. :,;- .�$ • •' �� I lf.��,£`1I ='�^ r' 1 t , it. .,'; 1 rr} �I ;j +' ��RtS0LVED -,:th&t ih� fara�oti amend ' ". '2501,' �J�ki.11PC�ELl,t B, "I`F! I' . L1.on-.of ' thi.t�� corporation bg in p7t'or the €srtieloa of it�cox'�b " rovefd._by'tho:mdrabero'of A� ' and the o�nc� 'heroby in' esdgpC :��nd:. aP4? tticl�a ba amaa�d�,d:byaddirig v thiB3 Or�oratlon end tk�at; 4 yin ,aat for�ki. `' g� 'x0fi1i ate Article d &ctopted ar�d'uppx'ov^ 1['L° @S .i 1 7Fr �k' h mesa t 1$rf� b�'" o a�' vote;'of 73 memberB., r at -said' membar, ;l ,,lr. }7F is aaad narporktia Pours `hs�r.total' mbbr � of, �mb @r8 0 nu ; `:. `• y ; I' , 1 v I,t ,,, i tssnendmant .':- , ;� t oans►�b tt of tha; ad op, t;ign of, rfuch cad to vo ta: on or F �,'t:;•:i i� con tut� a -quorum 22, 'mabra ti is, 213j'. D rthicn tai]tJ�` C ®tit ?� r•� +r S t. ft t ! tt r 7 ��1 ' �. 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TLhaty;,7s'tf(�e. name o��fy�'7`�tThe'.:�oorpozaf ion i�sr �Tt'31'i� !; �il lydfi� F'i3.LL.1� I.SF:+itV J-CLY.,ISr {f i -r� J Y I't ;f ll - 4i''Stl'sl is Y' ys 1• - - -r= �t JA SO VI;3) TFiI `t3 t 5't hat't<1C'F, Ord of- :directors of ie�ri_h ®rcbr'adapi:� nnQ'.�,ppLava�s paid I i 3 }1 r 1�Y1tT7`3YLCli�t711f� O�E$ric } i C�.. l. l.} �:,', -I re Li zinc) t ie r r,Til�il�tblk tt�' t'" p� y Y K o rr�t ail bo.; ltd they,,!hei b. . p.q y. ey�y •il.t//.y.',v^ure�:�adc��atiiati� arc-, Ltt;�jQ�'�..'[,6 �,. a r ii C3'pafYi ! i1tY ,$tlCiilit*ii#:;t.byr;,i�lrCr l r,i, �+ If:. x'111 �1••.ii .•, ,' 111 - -) •'r �'. � •I J - I I FiC Y ],�, {. !, rf Jrl -'- . ... .r .. . `1 I i. fir. 's 'a. ir. ",sltk ,rf'q r,rl -- titf5,rrc..;a,:a .yi ,. 4t,,ill,..,..}, } - �.�, :1 :f 'I '3' "� 'iit :�I! 3 ij1,4'•S�;',. 3;. •f�' "'!' 3ra)1.i. -sl. i }"�'.'..l.,rJ'! I., 115 7.7 Aft, Ytln.. 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S ory Ion !of., msonvw. -i dAl if 8jnj6r.. porationj har N. 1. h 1� me Mra L Lh6 Y:b in,:. mad A-4 'y Whi cyvtn,,, nowjeage;',. an4l' of .. . . ! .. ill.., _ . d -of Ohl presi iere • U101 `fgigl�a�urqrj Uart4lf I'A. A� to t:i C U al�fo r Ilk S b �Tpi I nd n '.bo lfvp I St, le i 1j. � 01 0 1;0 C a k"i n L in VA). 1j PC tL I J01 I 'N . �RK 7t��' -777 r.V ate ;.t "I 4, M, • I;TOsFKIPAL WICO Wiv "j. p k • Vi.;� r; 4q, V�t Till t'), If �j rk V;V:�,'k tj IA �l WK . I a U. S. TREASURY DrEP 1RTMENT Doi INTEMIAL IZCVrlIUE SEII VICE coll)1i�1,�[J ?tons DISinICT D111tic -lofi P, o, rlox 2)1 AT F_ t•oS nrlr,el.r_S tr33, C.nl IF'OIItII . ,9optombar 8) 1961 Ili no %-y rt.rtrr xo Code 414 l UOfI .'an-ily Sorvico of Monrovia 139A ZaBt Limb Avvnuo lionroYia, G&Ufarnia al' Q o n t1mlo n l �`ttllf' .1111)11C';11i (if I fill' t•xt•tlilllifln ft'ctnt Ft•cl(:l',ll incolnc• tax Illidur flit:- llruvIflinns cif rcc- linn 5111(;1) f.f.Qly llltrrlsal Rcvoimu (odc of 1954, ;1:; ;tit organlzrltioti cicrcribud, ill -scc•- litiI1,if11(C) { ) of tilt: l:tulf:, Ilnr f1c(:n t:rrnsiclt�rc(1, It it, till: d tC[`IlIlts,itiflrt of 11li:; offlcc., . 111)01) i1u: Cvid;SIlC(: E't:;caticci, illa( ycrtl are rxt iltlll ';11 ainl frillll 1"ctlt:l t ,l ;Cl'i )c:tl Ili :;c:ciifsll .`,()l (c)(3) fit tI1c- TIlL'I *It,_il )�c'v�niit' (:ciilc'ii(7t)ia , aac it i:; :;liiitvls tll,ti ynu;tt'ii tirft;usfr,ecl atitl tij�c k'a[t'tl r.\vltl:;ivc:ly fur cllaritabla purpt�aats. l t`ct.'[trtlittl;ly, pill orc• ]till I't'IIIIirC'tI !I1 NIt: iI It: tit Iit, I ;Ix 1't'[ III' n!, lull*• %;r; you Clmnj,c ll1C C[1: +1'ill:lt:l' (if Y0111' t11'l,,llti ,1ti111f Ow pur11ivion for Nviliclt, you \ eru orgoil12.t'tl, or your ntc(hn(I of ollc:raiitlls, Any ::ut:h (h,tltl;f':; .:llould Ile rc•liot'ft:tl lltlntetlialcly In the ;lbove Hir•Iricl I)ir'l:t'ior 'if IlitelII*.il tic v(nut: ill oltlrr tliill llrt:ir' r.•ffici upon your C,\,t tw tl SUlIttt: rll;ly hC cic:ll'rroitic•(l. You nre rcflilired, howt:vc•r, it) (lit.: ,ill Enfulnl;ltinll rviul-ii, Fc)r'm �H OA. niuroally, whit Flu: i7iwtr,ii:l 1)irt:c'iilr +11 fntc:iiiili'1tvvt`lllly. Iio ltrnl, ns, this c:xt:tttlrtitill r'eln:tilu., Ill effect. 'I lihi form ]flay I1c' 11111 0111.•11 ft'(Ml tit(: ::II'ic:l I)ircc:lor nll(l 1A required d i(1 1w f1 cd (-111 ul' 1x:forc: [hu fiftc(nilll thy (]f ilte Will limillll followllil; 111c (Anse of your accoll liltl, Foilttru, to file tllc r(•fpirc•cl 1ltli)l'111:11ii)]1 tt•tilkli fir lu rstllt't-Wil-W (•nrlihly with OIQ 11r[l- vi.,dim:; (if 1: {'Lti {ill 0033(;1) of Illc (alflf: allll It'11,11intiOlIS ;Illllli(';lltll' OWI*Citl t1S,ly 1'1:1•1111 Ill the lunllilt,llifrll of YoIII, t'Xi'[lllll f;l,llU:; Iln llle l;t,oulttl:; 111;11 yt11111;1vo not Crinllli..11cil 111;tt yt)[1 .11'4 tlfu;t:t'vinl, tilt' rtlntlili[nu; I('flllirt•tlfflrtl+c colldlltindo:l of :ill cxe'llyl t;t,tnin. i :(,I It twidu It? ynu::rc 11wdlit.1Hilc by ill(- dollill'a lit ('ttIopillint, 11wir 111Xa10c lm 1nCntrlC ill tll(:':1[aflllf:I' :liltl lt1 t11'�' t'7CiI'lll- lirslVillc liila rtt't'tliiii j'1(} ij[ 13 ►C �tilt'r�t;t� ~l�vvetltle �- (.,od[. Ilf 11 /5�f, llc :ilia ru:t, It :l;ac'Ifr::, tlrvi::r.:[, fit- t l:ln::ft r::, lit lit- fol, )'full' lu ;i: ;IFO ttc•tluc'tlllIc 111 cool- ] lltll lnl, tilt v.,im. Pf lilt, rH'I ('::l.11t• (if ,l 11l't'l'[Ir •111 f[tt' (•1;1:311' t;IX 17111'Itt1:tCf: 111 Ille• nl.ttlrll•r f' oncl tr1 the cr.lcnt pnivillt•tl by Ill Ointill 411155 and 21110 of. the Illtt••I•nat 1lc:vr1111c ('title (if [ — -- - -- 143 t L i "I VV. L, -VV rlL1 V40 tUo area LC�Is� GL[E'L'1 LO UQ2 internal Revenue Son -ice Date: August 4, 2003 Santa Anita Family Set Ace, 605 S. myrtle, Ste. .Z Monrovia, CA. 91016 Dear Sir or Madam: DepartMent orf thG TrOnS try P. 0. Box 2508 Cincinnaft, OH 46241 Person to Contact: Alvin Gadd 31 -07339 Customer Service Representative Toll Free Telephone Number: a -w a.m. to iM p.m, EST 877 - 829 -��nn Fox Dumber, 513- 263 -3756 Federal identification Numb -er: 95- 1816014 This Is in response to -our request of August 4, 200$ regarding your organization's tax exempt status. In September 1961, wr: issued a determination lettor that recognized your organization as exempt from federal income tax. Our records inchoate that your organization is currently exempt under section 601(c)(3) of the Internal Revenue Cod(., Based on inform aVon ubseguently submitted, we classified your organization as one that Is not a private foundation within the r reaning of section 509(a) of the Code because it is an organization described in section 509(a)(2).- This classification was based on the assumption that your organization's operations would continue as stated in the application. if y'jur organization's sources of support, or its character, method of operations, or purposes have changed, please lest us know so we can Consider the effeot of the change on the exempt status and foundation status of your organization. Your organization is required to f}° Farm 990, Return of Organization Exempt from income Tax, only if its gross recelpts each yoar are normally more than $26,000. If a return is required, it must be filed by the 15th day of the fifth month ,ifter the end of the organiz0on's annual accounting period. The law imposes a penalty of $20 a day, tap to a tnsximum of $10,000, when a return Is filed late, unless there is reasonable cause for the delay. All exempt organizatc is (unless specifically excluded) are liable for takes under the Federal lnsumnce- Oontrlbufions Act (soe al security ,`axes) on remuneration of $100 or more paid to each employee during a calendar year. Your cgvinization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that art not private foundeiions are not subject to the excise taxes under Chapter 42 of the Cade. However, then o organizations are not automaticaily exempt from other federal excise taxes. Donors may deduct o intdbutlons to your organization as provided in section 170 of the Code, Bequests, legacies, dovierss, tra;' Sfers, or glits to your organization or for its use are deduciibie for federal estate and gift tax purposes If they aieel the applicable provisions of sections 2055, 2106, and 2522 of the Code. FORK 25 �71 -SYS f,; Wy 12 1952 •I �1 is � - ,ti:•- i;vMts., -2. t.L- -' / I ✓\ }�- '`��- _'7C -•"[ [L> l�rL.C_iEG2 _J., ..• f Fe 21 Don. C1ir.or� r?11 Monrovia Cad Ge,ntl, ea en RE: Exemption From Franchise Tax .. ...:x•. .'.4wailT'd4:� It is the opinion of this office based upon tho evidence preseAted,:.':_;'-.,.t;;;st�; uhat•you are exempt from State - franchise tax under the provisions of--` 07•0:1r" Bection 23701dof the Revenue and, Taxation Code as it is shown that -you are organized and o ' .,r .��•:� � operated exclusively as _. .. :'• .: Accordingly, you brill not be required to file franchise tax returns unless you charge the character of your organization the purposes Xor ,. • °''(i ' uh:i'ch you viere or anazed3 or g your method of operation . Any such changes should be reported immediately to this office in order that their effect �.fa upon your exempt statua may be determined. - - :•r it :� `:� `�, Contributions made to you arc deductible `.i "' :;. 4 Y by the donors in arriving, at their` taxable net income in the manner and to the extent provided by-4M 3 Sections 17315, 17315, 17317 and 2hl2lk of the s fievenue and..T��;ation Code.,�,�S'1r•' <'f'�, " If the organization is not yet incorporated or has not et ') ':�,: ��'4' to do business in Calif cr- nia, this-approval will expire within. thirty f d ' t3 days . irSHE unless incorporation or qualification is completed t:�a.thin such period,, •: Very truly yours rl.k,7 rw, FM4CHISE TAX BQARD :_;, ;•.,= k� John J. Campbell �� '�,•_• �+�; 'r;-r Executive Officer 0 , Hu - ::.:- ..:� -.. �,.' +i'r•, �, ��r��f�?� -�,,,r . `•:!: j' a Associate Tax Hansel; • }LAH:aeb '' '. cc - Secre.tary of utzte cc - Paul Russell �µ V i I . P ti F SANTA ANITA FAMILY SERVICE, INC. TABLE OF CONTENTS Page No. INDEPENDENT AUDITORS` REPORT 1 FINANCIAL STATEMENTS Statement of Financial Position 2 Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6-13 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards .11-12 Report on Internal Control over Financial Reporting and on Compliance and Other Matters 13 -14 Report on Compliance with Requirements Applicable to Each Major Program 15 -16 Schedule of Findings and Questioned Costs 17 ACCOUNTANCY To the Governing Board Santa Anita Family Service, Inc. Monrovia, California CERTIFIED PUBLIC ACCOUFATTAN'r` KRISTIN CREIGHTON, CPA, V,wp w, ,JAMEN WURM, CPA, M.S., P rr INDEPENDENT AUDITORS' REPORT We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc., as of June 30, 2009, and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards of the United States and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly; in all material respects, the financial position of the organization as of June 30, 2009, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated December 31, 2009 on our consideration of Santa Anita Family Service, Int.'s internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be.read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Service, Inc. taken as a whole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A -133, "Audits of States, Local Governments, and Non - Profit Organizations," are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. December 31, 2009 Pasadena, California {, Moo 626.449.632 i :r 626.449.709 11,111-n- 877,449,632 1t goehnercpas.cor 4ddre< 251 S. Lake Avenu suite 19 Pasadena, CA 9110 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 30, 2009 ASSETS CURRENT ASSETS Cash $ 39,999 Investments 103,487 Contracts receivable 275,485 Prepaid expenses 14,599 Total current assets 433,570 PROPERTY, PLANT AND EQUIPMENT - NET 627,560 OTHER ASSETS 782,845 Loan fees - net 23,133 TOTAL ASSETS $ 1,084,263 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Cash overdraft $ 35,803 Accounts payable 129,041 Accrued expenses 47,023 Notes payable, current portion 20,867 Total current liabilities 232,734 LONG -TERM LIABILITIES Notes payable, less current portion 782,845 Total liabilities 1,015,579 N ET ASSETS Unrestricted 68,684 TOTAL LIABILITIES AND NET ASSETS $ 1,084,263 The accompanying notes are an integral part of this statement. s; 2- SANTA ANNTA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DUNE 30, 2009 SUPPORT AND REVENUE Senior centers $ 773,236 Pathways 19,905 Pathways Calworks 17,876 Pathways General Relief 41,477 Parents and Children in Transition 129,514 Family Support 142,657 Domestic Violence Calworks 228,183 Domestic Violence Grow 27,472 United Way 1,235 School districts 51,020 Proposition 36 230,353 Family Preservation 436,691 CSBG 129,784 City of Azusa 10,000 City of Baldwin Park 5,000 City of Rosemead 38,940 City of Monterey Park 5,000 City of Covina 3,090 Image Plus 74,047 Impact Plus 15,000 Whitecap 20,000 Other contracts 23,300 Program fees 88,110 Donations 26,702 Gifts -in -kind income 40,474 Interest income 467 Rental income 3,186 Miscellaneous income 12,441 Total support and revenue 2,596,160 EXPENSES Program services 2,385,663 Management and general 412,080 Fundraising 13,469 Total expenses 2,811,212 CHANGE IN NET ASSETS (215,052) NET ASSETS AT BEGINNING OF YEAR 283,736 NET ASSETS AT END OF YEAR ' $ 68,684 The accompanying notes are an integral part of this statement. t� -3- - SANTA AANTA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED .TUNE 30, 2009 Management Program and services general Fundraising Total PERSONNELEXPENSES Salaries $ 1,570,391 $ 267,890 $ 9,237 $ 1,847,518 Payroll taxes and employee benefits 121,240 20,067 692 141,999 Total personnel expenses 1,691,631 287,957 9,929 1,989,517 OTHER EXPENSES Insurance 183,656 31,330 1,080 216,066 Professional services - 34,351 - 34,351 Rent and lease expense 69,166 11,799 407 81,372 Utilities and telephone 56,565 9,649 333 66,547 Building repairs and maintenance 41,645 3,621 - 45,266 ` Auto, including reimbursements 17,468 89 3 17,560 r` Supplies 42,716 7,287 251 50,254 ` Postage 5,165 881 30 6,076 iv Printing and paper 4,307 1,889 1,360 7,556 Membership dues - 4,277 - 4,277 Special events 5,968 1,018 35 7,021 Purchase of services 13,765 - - 13,765 Family Preservation - subcontractor 81,483 - - 81,483 Family Support program 39,813 - - 39,813 Domestic Violence - subcontractor 14,157 - - 14,157 Gifts -in -kind expense 40,474 - - 40,474 Interest expense 45,224 3,932 - 49,156 Miscellaneous expense 10,523 12,092 41 22,656 , Total other expenses 672,095 122,215 3,540 797,850 i Depreciation and amortization 21,937 1,908 - 23,845. TOTAL EXPENSES $ 2,385,663 $ 412,080 $ 13,469 $ 2,811,212. The accompanying notes are an integral part of this statement. t' -4- SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2009 CASH FLOWS FROM OPERATING ACTIVITIES CHANGE IN NET ASSETS Adjustments to reconcile change in net assets to net cash used for operating activities: Depreciation and amortization expense Changes in operating assets and liabilities: Contracts receivable Accounts payable Accrued expenses CASH USED FOR OPERATING ACTIVITIES CASH FLOWS USED FOR INVESTING ACTIVITIES Purchase of investments CASH FLOWS FROM FINANCING ACTIVITIES Borrowing from line of credit Borrowing from notes payable Loan costs Principal payments on line of credit Principal payments on notes payable CASH PROVIDED BY FINANCING ACTIVITIES NET DECREASE IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR CASH PAID DURING THE YEAR FOR: INTEREST The accompariying notes are an integral part of this statement. -5- $ (215,052) 23,845 (8,495) (69,354) 232 (268,824) (100,089) 59,000 400,000 (23,726) (99,000) (15,365) 320,909 (48,004) 52,200 $ 4,196 $ 49,156 SANTA AAITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2009 ORGANIZATION Santa Anita Family Service, Inc. (the Organization), a nonprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the year are recorded as unrestricted revenues. Non -cash contributions received (gifts -in -kind) are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. BASIS OF ACCOUNTING The financial statements have been prepared in accordance with the AICPA's Audit and Accounting Guide for Nonprofit Organizations. As a result, all resources are classified into funds according to their nature and purpose. The assets, liabilities, and net assets of the Organization are reported in the following three classifications: Unrestricted includes funds which are expendable for the support of the Organization's operations. Temporarily restricted includes funds which donors have restricted for specific purposes, or for use according to specific timetables, or both. Permanently restricted represents funds that are subject to restrictions set forth in gift instruments requiring that principal and capital gains be invested in perpetuity and income be expended for unrestricted operating purposes. As of June 30, 2009, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. CASH EQUIVALENTS The Organization considers all highly liquid investments, with a maturity of three months or less when purchased, to be cash equivalents. r5 -6- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 SIGNIFICANT ACCOUNTING POLICIES continued CONCENTRATION OF RISK At June 30, 2009, the Organization had no amounts in excess of federal insurance limits on deposit at any one financial institution. INVESTMENTS Investments in equity securities with readily determinable fair market values are reported at fair market value. Investments in mutual funds are carried at fair market value. Donated investments are recorded at market value on the date received, and thereafter, are carried in accordance with the above provisions. ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, uncollectible receivables have been immaterial. PROPERTY, PLANT AND EQUIPMENT Property, plant and equipment are reported at cost. Depreciation is recorded on a straight -line basis over estimated useful lives of 3 to 39 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments are capitalized. INCOME TAXES The Organization operates as a nonprofit corporation under section 501(c)(3) of the Internal Revenue Code and is exempt from federal and state income taxes. Management believes that the Organization shall continue to be exempt. JOINT` COST ALLOCATION The Organization incurs costs that are shared by program services, management and general, and fundraising activities. The amount allocated to each area depends upon the purpose, audience, and content of each medium used. INVESTMENTS At June 30, 2009, investments stated at fair market value included: Certificate of deposit $ 100,000 Other investments 3,487 $ 103,487 Interest income for the year ended June 30, 2009 was $467. SANTA ANNTA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 PROPERTY, PLANT AND EQUIPMENT At June 30, 2009, property, plant and equipment included: Land $ 314,050 Building 551,542 Leasehold improvements 23,Q89 Furniture and equipment 98,311 986,992 Less accumulated depreciation (359,432) $ 627,560 Depreciation expense for the year ended June 30, 2009 was $23,252. In addition to its own fixed assets, the Organization has the use of $147,782 of fixed assets owned by governmental entities, including furniture and fixtures, computers, and other equipment. These assets were expensed in the applicable contract year. INTANGIBLE ASSETS The Organization capitalized loan fees in accordance with U.S. generally accepted accounting principles. Total loan fees capitalized was $23,726 for the year ending June 30, 2009. Loan fees $ 23,726 Less accumulated amortization (593) $ 23,133 Amortization expense for the year ended June 30, 2009 was $593. LINE OF CRE=DIT In April 2009, the Organization opened a line of credit with Citizens Business Bank. The credit line, in an amount not to exceed $100,000, bears interest at the bank's prime rate plus 3% and matures April 2010. As required by the agreement, the Organization maintains a certificate of deposit in the minimum amount of $100,000 with Citizens Business Bank. PENSION PLAN The Organization has established a tax - deterred annuity plan for qualified participants. Contributions to the plan are non-forfeitable. The plan, €s a non- matching, deferred compensation arrangement whereby only the employees contribute a portion of their salary to the plan. -8- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTES PAYABLE Citizens Business Bank, secured by Deed of Trust on property located at 603, 605 and 607 South Myrtle Avenue, Monrovia, California; monthly payments of $3,470 include principal and interest; bearing interest at a rate of 2.75% above the bank's prime rate of interest; maturing September 2017 $ Long -term 14,625 $ 391,023 $ Fidelity Mortgage Lenders, secured by Deed of Trust on property located at 716 N. Citrus Avenue, Covina, California and 603 and 605 South Myrtle Avenue, Monrovia, California; monthly payments of $4,061 include principal and interest; bearing interest at a fixed rate of 10.75 %; maturing February 2029 $ 6,242 At June 30, 2009, future maturities are as follows: 2010 2011 2012 2013 2014 Thereafter Interest expense for the year ended June 30, 2009 was $49,156. GIFTS -IN -KIND Total 405,648 391,822 398,064 $ 782,845 $ 803,712 $ 20,867 22,590 24,464 26,502 28,721 680,568 $ 803,712 The Organization has the use of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. In two of -the three offices, it has access to reception and telephone services, free of charge. The approximate value of the free rent and services for the year ended June 30, 2009 was $40,474. r S` -9- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 LEASE COMMITMENTS The Organization leases office space in Pomona and San Gabriel, California at a rate of $950 and $5,873 per month, respectively. The Pomona lease term expired January 2009 and then became a month -to -month lease, while the San Gabriel property lease extends to August 2011. The Organization also leases a photocopier and postage machine under noncancellable operating leases at a rate of $974 and $87 per month, respectively. Lease terms extend to October 2011 and June 2013, respectively. At June 30, 2009, future minimum payments are as. follows: 2010 $ 89,858 2011 84,758 2012 17,209 2013 957 $ 192,782 Rent and lease expense for the year ended June 30, 2009 was $81,372 RELATED PARTY TRANSACTIONS The Organization purchases office supplies from a company that employs the husband of a staff member. Supplies costing $9,395 were purchased from this company during the year ended June 30, 2009. Two directors of the Organization rent office space from the Organization for personal use. Each officer pays the Organization rent at a rate of $187 per month. MINERAL DEED The Organization has a Quit Claim Mineral Deed, giving them a decimal interest of .06499710% in the production and proceeds. During the fiscal year ended June 30, 2009, the Organization received proceeds totaling $11,946, which'is included in Miscellaneous revenue. SUBSEQUENT EVENTS In accordance with Financial Accounting Standards Board (FASB) Accounting Standards Codification Topic 855, Subsequent Events, the Organization has evaluated subsequent events through December 31, 2009, which is the date these financial statements were issued. All subsequent events requiring recognition as of June 30, 2009 have been incorporated into these financial statements. -10- SUPPLEMENTARY INFORMATION C) mC/)(D OnD p =0D mF-Z o I -� m -i. >0 >. m ,n mmD zX amF- mz -< oC) m: q CD -' m� - 0 (J) C 0 - 7 m m (D cn (o p p p w (n ro m {o G7 07 Ul Ui 0:) [O OD fP z = z= a o o w � w .L cn l CD co D m G) �v w w ry w v Co 1 (n cn 1 cD v -4 (nn v N W -P fo 1 (� N 0) o 1 (3) 1 N N -0 m mC/)(D OnD =0D mF-Z -n I -� m -i. >0 >. m ,n mmD zX amF- mz -< oC) m: q -' m� - 0 (J) C CL m - m ( V w r D ai a D cl 0 m m CD c use ro 6: 09 CD mci3 s w c -. p �INrt �P a( m ro . 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(D r m o C) CO O n 2 m a O C n `c n p o ro O 0 3 cY Q co m D o' Cl) m n" m A, (D CD CL W" cl c� c m 1� x O n D O 3J 2 Z'- � p "n c33scn1 � m — i (D m x mmD;: z X a Z Z Z 0 U 0) D o Z C rmm� o ° 0 co CD NOZ ao o n 0 V 000°m0°om 1 Cn ro (D m O O co p N th 0 N N � * co co n C7 T O n 0 O o N 3 co CA o N e : —I a Z a Z m n =a `C o Q a � m m a3 a yr Q . c O O a (D 0 O 3 0 � p d' p' (D � � � (D � U3 ° -t o o 3 p' �m a' ,� o a <' o D m m 0 2 n (D Co CL u3 m cn cs n. : w ( . a o -P to - N O O � (D O co �[ p `< W 6 -o chi' m o 0 K) CO N m E uro, m n m [70 m Q CD A3 (D �- V- n (D W ° N m -n .. (D O CD m Q n m CL w O in C -ti Q z -ti * �' a n Cr p C) o• 0 (D o (D < N � 0 n (D � Y), �. 00 ((DD (�D (D (D fd A O m N CO Cfl CO (D A 4N A p C3 W W CA W N N N EV IV cn 01 Cn m cn 1� x O n D O 3J 2 Z'- � p "n c33scn1 � m — i D OD,. -n m x mmD;: z X a Z Z Z 0 U 0) D CDCDi�:C Z C rmm� o ° 0 co CD NOZ ao o n 0 V 000°m0°om 1 Cn ro (D m O O co p N 0 1 N s cl) n � � p p co co (7) -,1 cr, Ev Gn ll O Z n —I Z w U3 69 u3 rn cn cs cn a rn -P CD � - N O O 4�-- (D O co �[ 41. C7 O G7 O O O K) CO N 1� x O n D O 3J 2 Z'- � _�D mrZ' � m — i D OD,. -n m x mmD;: z X T 0 rn m C 0 U 0) CAM; D) Z C rmm� O (D m:` NOZ po-�iin M 0 m D D p N 0 a D n � � p p nm ZA o � ll O Z n —I Z 0 D � m rrr � -U CO C Z� F3 m Cm �) mm --i p (D CD m ail D r" CEILTIHED 111-113LIC ACCOUNTANTS KRISTIN CREIGHTON, CPA; 11-w.r ACCOUNTANCY ]AMEN WUKM, CPA, M,S., i',wiw, REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended dune 30, 2009, and have issued our report thereon dated December 31, 2009. We conducted our audit in accordance with generally accepted auditing standards of the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered Santa Anita Family Service, Inc.'s internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the Organization's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles, such that there is more than a remote likelihood that a misstatement of the Organization's financial statements that is more than inconsequential will not be prevented or detected by the Organization's internal control. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Organization's internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 626.449.6321 Compliance and Other Matters Fax As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial 626.449.7091 statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could f,111 ,,,,5. have a direct and material effect on the determination of financial statement amounts. However, 877,449.6321 providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of,, 1W) ' goehnercpas.co�n -13- 251 S_ Lake Avenue Suite 190 Pasadena, CA 91101 r: r< noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. 3 ' Fi.:. k-: 5' F. December 31, 2009 Pasadena, California r'. -14- F ACCOUNTANCY CERTIPILI) PUBLIC ACCOUNT'AN'TS KRISTIN CREIGHTON, CPA, JAMEN WURNI, CPA, M.S.. P-1— REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A -133 To the Governing Board Santa Anita Family Service, Inc. Monrovia, California Compliance We have audited the compliance of Santa Anita Family Service, Inc. with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2009. Santa Anita Family Service, Inc.'s major federal programs are identified in the summary of auditors' results section of the accompanying schedule. Compliance with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of Santa Anita Family Service, Inc.'s management. Our responsibility is to express an opinion on Santa Anita Family Service, Inc.'s compliance based on our audit. We conducted our audit of compliance in accordance with the United States generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred, An audit includes examining, on a test basis, evidence about Santa Anita Family Service, Inc.'s compliance with those requirements and performing other procedures, as we considered necessary in the cirdumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on Santa Anita Family Service, Inc.'s compliance with those requirements. In our opinion Santa Anita Family Service, Inc. complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2009. Internal Control over Compliance The management of Santa Anita Family Service, Inc, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered Santa Anita Family Service, Inc.'s internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. Our consideration of internal control over compliance would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of law! , regulations, contracts, and i -15- 626.449.6321 r.,,,; 626.449.7091 741 r, 877.449.6321 th goeluiercpns.com ii J,Jrr" 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control over compliance and its operation that we FY =- t. consider to be material weaknesses. Our consideration of internal control over compliance would not necessarily disclose all matters in internal control that might be significant deficiencies and, accordingly, would not necessarily disclose to all significant deficiencies that are also considered to be material weaknesses as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass - through entities. However, this report is a 1 matter of public record and its distribution is not limited, v i E+ C.. C i. December 31, 2009 t'. Pasadena, California i -16- c F?. "c' fi f., SANTA ANITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2009 A. SUMMARY OF AUDIT RESULTS 1. The Independent Auditors' Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc. (the Organization). 2. No material weaknesses relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the financial statements of the Organization were disclosed during the audit. 4. No material weaknesses relating to the audit of the major federal award programs are reported in the Independent Auditors' Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with the OMB Circular A -133. 5, The Auditors' Report on Compliance for the Major Federal Award Programs for the Organization expresses an unqualified opinion. 6. The programs tested as major programs included: Los Angeles County Department of Community and Senior Services, Older Age American (Nutrition), CFDA Nos. 93.044, 93,051, and 93.052 integrated Care Management, CFDA Nos. 93.044 and 93.052 . Community Services Block Grants Domestic Violence Services, CFDA No. Case Management, CFDA No. Senior Services, CFDA No. 7. The threshold for distinguishing Types A and B programs was $300,000. 8. The Organization was not determined to be a low -risk auditee. B. FINDINGS -FINANCIAL STATEMENT AUDIT None C. FINDINGS AND QUESTIONED COSTS -MAJOR FEDERAL AWARD PROGRAM AUDIT None -17- AGENDA BALDWI N PARK COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDWI N P- A- R- K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEET /NO IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Commission or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Commission or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Community Development Commission that is distributed to the Community Development Commission less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) Community Development Commission Agenda Page 1 COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice -Chair Marlen Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the March 9, 2011 meeting (special.) ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated March 10, 2011. Laura M. Nieto, CMC Deputy City Clerk Community Development Commission Agenda Page 2 COMMUNITY DEVELOPMENT COMMISSION AGENDA j`U !'. ((0 t 2011 Item No. r COMMUNITY DEVELOPMENT COMMISSION CITY OF BALDWIN PARK March 16, 2091 WARRANT REGISTER NO. 731 REPORT: CHECKREG GENERATEU: 15 APR 09 11:44 RUN: WJ�DNESDAY MAR092011 10:34 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13265 - 13267 BANK CHECK $ CHECK AMT CHECK DATE VENDOR # ADDRS VENDOR NAME INVOICE 0 110 $ AMOUNT G/L ACCT 0 DESCRIPTION 2 13265 $3100.00 03109/11 08688 0 ALESHIRE & WYNDER LLP 1/31111 15886 516.67 836 -00- 000 - 51101- 14900 -�2 LEGAL SRV THRU 516.67 034 -00- 000 - 51101- 14900 -2 LEGAL SRV THRU 1/31/11 516.67 835 -00 -000- 51101- 14900 -2 LEGAL SRV THRU 1/31111 516,67 831 -00-000- 51101 - 14900 -2 LEGAL SRV THRU 1/31/11 516.66 832 -00 -000- 51101 - 14900 -2 LEGAL SRV THRU 1/31/11 516.66 833 -00 -000- 51101 - 14900 --2 LEGAL SRV THRU 1/31/11 2 13266 $498.75 03/09/11 04899 0 KEYSER MARSTON ASSOCIATES, INC. 498.75 804 -40-000- 22336 - 14197 -1 FINALIZE PRO FORMA -FED '11 0023518 2 13267 $120,00 03/09/11 00617 0 MARIPOSA LANDSCAPES INC. 120.00 890 -00 -000- 51101 - 14900 --2 FEB-LANDSCAPE MAINTENANCE 50744 TOTAL 0 OF ISSUED CHECKS: 3 TOTAL AMOUNT: 3718.75 TOTAL I OF VOIDED /REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 PAGE 3 CHECK STATUS INV VEND OUTSTANDING OUTSTANDING OUTSTANDING CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION MINUTES COMMUNITY DEVELOPMENT COMMISSION AGENDA rdl 110 2011 Item No. 6— WEDNESDAY, MARCH 09, 2011 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marten Garcia, Mayor Pro Tern / Vice Chair Council Members I Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: Member Pacheco. Also Present: Chief Executive Officer Singhal, City Attorney June Ailin, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES Commission approved the minutes of the February 16, 2011 meetings (special and regular.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:53 P.m. Approved as presented by the Commission at their meeting held March 16, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWI N PARK FINANCE AUTHORITY REGULAR MEETING March 16, 2011 7:00 PM COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWI N P- A- R- K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podr6 hacerlo durante e/ perlodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o iijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of February 16, 2011 (regular.) ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated March 10, 2011. Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e-mail at Inieto baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) L ance Authority Agenda CITY OF BALDWIN PARK FINANCE AUTHORITY MINUTES FINANCING AUTHORITY AGENDA IJAR 16 WEDNESDAY, FEURN M 16, 2011 7 :00 p.m. COUNCIL CHAMBERS 14403 E, Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Marlen Garcia, Mayor Pro Tern 1 Vice Chair Council Members 1 Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Monica Garcia, Member Pacheco, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Vice Chair Marlen Garcia, seconded by Chair Lozano. 1. MINUTES Authority approved the minutes of January 19, 2011 (regular.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 10:14 P.m. Approved as presented by the Authority at their meeting held March 16, 2011. Laura M. Nieto, CMC Deputy City Clerk AGENDA BALDWI N PARK HOUSING AUTHORITY REGULAR MEETING March 16, 2011 7:00 PM COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWI N P- A- RT K Manuel Lozano - Chair Marlen Garcia - Vice Chair Monica Garcia - Member Ricardo Pacheco - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Marlen Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of the February 16, 2011 meeting (regular.) ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated March 10, 2011. Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supdporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e-mail at Inietop_baldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) I il HOUSING AUTHORITY AGENDA MINUTES MAR 1 6 CITY OF BALDWIN PARK �w. WEDNESDAY,If'�JARY HOUSING AUTHORITY , a� i;��, 16 2011 Y- } 7 :00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Marlon Garcia, Mayor Pro Tem /Vice Chair Council Members/ Members: Monica Garcia, Ricardo Pacheco, Susan Rubio Maria Contreras, City Treasurer Alejandra Avila, City Clerk The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER I:ZO] I WWII 10 Present: Member Monica Garcia, Member Pacheco, Member Rubio, Vice Chair Marlen Garcia, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Vice Chair Marlen Garcia. 1. MINUTES Authority approved the minutes of January 19, 2011 (regular.) ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 10:15 p.m. Approved as presented by the Authority at their meeting held March 16, 2011. Laura M. Nieta, CMC Deputy City Clerk