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Home My WebLink About2010 02 02NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on TUESDAY, February 2, 2010 at 6:00 PM at City Hall Council Chamber, 14403 E. Pacific Avenue, Baldwin Park, CA 91706, Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: January 28, 2010. AFFIDAVIT OF POSTING !lam= Manuel Lozano Mayor I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on January 28, 2010. Laura M. Nieto, CMC Deputy City Clerk City Council & Community Development Commission Special Meeting — February 2, 2010 Page 1 D CITY COUNCIL Co ll SPECIAL MEETING February 2, 2010 6:00 PM CITY HALL - COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 Manuel Lozano Ricardo Pacheco Marlen Garcia Monica Garcia Susan Rubio Mayor 1 Chair Mayor Pro Tem 1 Vice Chair Council Member I Member Council Member I Member Council Member I Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish - speaking interpreter is available for your convenience. City Council & Community Development Commission Special Meeting — February 2, 2010 COMENTARIOS DEL PUBLI CO Se invita at publico a dirigirso a! Concilio o cualquiera otra de sus Agencias nombradas an esta agenda, para hablar sabre cualquter asunto publicado en la agenda o cualquter tema quo este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse at Concilio o aiguna de sus Agencias, podra hacerto durante el porlodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar par tres (3) minutos. Hay un interprete para su conveniencia. Page 2 CALL TO ORDER ROLL CALL: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING — 6:00 PM Council members I Members: Marlen Garcia, Monica Garcia, Susan Rubio, Mayor Pro Tern 1 Vice Chair Ricardo Pacheco and Mayor I Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o flar asuntos para tomar en consideracion en juntas proximas. [Codigo de Goblerno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION GC §54956.9 (13)(1). One Matter RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. January 28, 2010. yWU4a_)1T-?A & Laura M. Nieto, CMC Deputy City Clerk City Council & Community Development Commission Special Meeting — February 2, 2010 Page 3 s BALDWIN PARK CITY COUNCIL REGULAR ADJOURNED MEETING February 2, 2010 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 Manuel Lozano Ricardo Pacheco Marlon Garcia Monica Garcia Susan Rubio Mayor Mayor Pro Tem Councilmember - Councilmember Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING 15 1N PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA ........... PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. if you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invite al publico a dirigirse al Concilio o cualquiera otra de sus Agendas nombradas en esta agenda, Para hablar sobre cualquier asunto publicado en la agenda o cualquier tome que este bajo su jurisdiccidn. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencies, pods hacerlo durante at periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cede persona se le permite hablar por tres (3) minutos. Hay un interprete pare su conveniencia. Ani l wi -ition public o)f ;ord roiating loan arfnnoo i1cm for iW <pon ses' i /.on of f,'gtrl;vr olr e1mg of fhf' City ( "o "or ,"Y that is distribldoo to lfre City C,oancii loss than 77 hoors prior to that ale el iqj W#1 be a11r.:ri nhk; f�,r r�r�t�lu rrr;;l�e ctYs�r, 1,140, lw' [- acilc 7�,2rc, 3rd 1=loor during rx�r 7al htrsiness hoors (Monday City lal it tic City Clerk' r3`co f lirtusday. 7:30a. io. - (3:00,U_rti) CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Councilmembers: Susan Rubio, Mayor Mayor Manuel Lozano ANNOUNCEMENTS Marten Garcia, Monica Garcia, Pro Tem Ricardo Pacheco and PROCLAMATIONS, COMMENDATIONS _ &_PRESENTATIONS ip Certificate presentation to former Baldwin Park Unified School District Board of Education member Dr. Paul Flores Certificate presentation to St. John the Baptist student participants of the 2nd Annual Math Competition at Bishop Amat Administration of Oath of Office and presentation of certificates of appointment to newly appointed Planning Commissioners David Muse and Bryan Urias PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration of a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Sl REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Goblerno §54954.21 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. City Council Agenda — February 2, 2010 Page 2 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF FEBRUARY 2, 2010 THROUGH FEBRUARY 16, 2010 Staff recommends City Council approve the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES Staff recommends City Council approve the minutes of the special and regular meetings of January 20, 2010. 4. CITY TREASURER'S REPORT - DECEMBER 2009 Staff recommends City Council receive and file. 5. AUTHORIZATION TO PROCEED WITH A REQUEST FOR PROPOSALS FOR CONSTRUCTION ENGINEERING OF THE RAMONA BOULEVARD ROADWAY PRESERVATION AND REHABILITATION PROJECT UNDER ARRA - FEDERAL # ESPL 5323 (018) AND # ESPL 5323 (019) Staff recommends City Council approve the Request for Proposals and direct staff to review proposals and recommend to the City Council a consultant to provide Construction Engineering for this project. 6. DEDICATION OF CITY -OWNED PARCELS TO THE CITY OF BALDWIN PARK FOR ROADWAY PURPOSES Staff recommends City Council 1) authorize the Mayor to execute the dedication documents; 2) authorize the City Engineer to accept on the City's behalf the dedication for roadway purposes of the parcels as referenced in the staff report and 3) authorize the recordation of these dedication documents. 7. APPROVAL TO PURCHASE A VEHICLE AND APPROPRIATE FUNDS Staff recommends City Council 1) (i) find that it would be uneconomical to follow the City's existing purchasing procedures since the vehicle is available at a lower price if purchased through an existing contract with the County and (ii) find that the public welfare would be promoted by dispensing with the purchasing procedures; 2) waive formal bidding procedures and authorize staff to utilize the Los Angeles County bid for the purchase of one (1) Chevrolet Silverado Hybrid vehicle; and 3) authorize the Finance Director to appropriate $17,164.03 from AQMD Fund as equipment purchase and transfer $20,000 of the current CDBG Code Enforcement Program personnel budget to CDBG Code Enforcement Program equipment purchase. 8. TEEN SUMMIT 2010 - GENERAL INFORMATION AND UPDATE Staff recommends City Council receive and fife and direct staff to continue to coordinate all elements associated with the Teen Summit. 9. AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST FOR PROPOSALS FOR THE CONSTRUCTION OF OUTDOOR FITNESS EQUIPMENT AT HILDA L. SOLIS PARK Staff recommends City Council authorize advertising the RFP for purchase and installation of outdoor fitness equipment. City Council Agenda — February 2, 2010 Page 3 10. APPROVAL OF CONSTRUCTION DOCUMENTS FOR THE CDBG STREET IMPROVEMENTS, FY 200912010 AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS Staff recommends City Council approve the project specifications and authorize staff to solicit construction bids for the CDBG Street Improvements, FY 2009/2010. 11. LETTER OF SUPPORT -THE HOOVER POWER ALLOCATION ACT Staff recommends City Council approve a letter of support of HR 4349 to be sent to the Southern California Congressional Delegation Members; the office of Representative Grace Napolitano and the offices of Senators Feinstein and Boxer. 12. AUTHORIZE THE CEO TO SUBMIT PROJECTS FOR ARRA CYCLE 2 FUNDING AND TO ENGAGE CONSULTANTS TO PREPARE PLANS AND SPECIFICATIONS FOR THESE PROJECTS Staff recommends City Council: 1) Authorize staff to submit the listed projects for consideration of additional ARRA Cycle 2 funds; 2) Forego the standard procedures to procure a consultant; 3) Authorize the Chief Executive Officer to enter into a Consultant Services Contract with Del Terra Group in the amount of $19,876 to complete Plans and Construction Documents for the Los Angeles Roadway Improvements and the Merced Avenue Roadway Preservation; 4) Authorize the Chief Executive Officer to enter into a Consultant Services Contract with Transtech in the amount of $10,000 to complete Plans and Construction Documents for the Ramona (C) Roadway Preservation Project, Merced to Baldwin Park; 5) Authorize the Chief Executive Officer to enter into a Consultant Services Contract with a qualified firm to complete Plans and Construction Documents for the Maine Street Safety Enhancements at an amount estimated to be between $20,000 and $25,000. CITY COUNCIL 1 CITY CLERK 1 CITY TREASURER 1 STAFF REQUESTS & COMMUNICATIONS Request by Mayor Lozano for discussion on the following: 1) Council discussion and direction to staff to coordinate a citywide earthquake 1 disaster preparedness mock drill and education program Request by Councilmember Monica Garcia for discussion on the following: 1) Discussion and direction to staff to identify consulting organizations to assist the local businesses with improving business performance and with business development and growth; and 2) Direction to staff to schedule at 2+2 meeting with the School District to discuss implementation of traffic safety measures around schools and to also discuss other partnership opportunities to benefit local youth as well as joint use opportunities ADJOURNMENT City Council Agenda — February 2, 2010 Page 4 CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. January 28, 2010. � a; . Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Mall, 2 n Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e -mail at Inieto@baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626,960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) City Council Agenda - February 2, 2010 Page 5 r� BALMN 11 -A� R• K TO: FROM: DATE: SUBJECT: PURPOSE: CITY OF BALDWIN PARK CITY COUNCIL. AGENDA Honorable Mayor and Members of the City Council L.orena Quijano, Finance Director `k . February 0212010 Warrants and Demands The purpose of this report is for the City Council to allow the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The Finance Department has recently converted to a new financial system. The Claims and Demands report format has been modified and continues to report the required information in accordance with the Government Code. The payroll of the City of Baldwin Park consisting of check numbers 191666 -- 191744 Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 205843 — 206212 for the period of December 27, 2009 through January 09, 2010 inclusive, have been presented and hereby ratified, in the amount of $421,080.10. General Warrants, including check numbers 178666 to 178853 inclusive, in the total amount of $272,385.48 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. RECOMMENDATION: Receive and File M Ol .4 �7) U F ia71 � N r•C V u1 w p z kl r{ rs k7 U ID rl 14 Q o � ri H O N N p ;J W F N ooz zoff w-] r > Q. 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BALDWIN P,A,R,K TO: Honorable Mayor & Members of the City Council FROM: Vijay Singhal, Chief Executive Office DATE: February 2, 2010 SUBJECT: Proposed Recognitions by the Mayor and City Council for the period of February 2, 2010 — February 16, 2010 PURPOSE The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTS /RECAP The following requests for plaques and certificates were received: Requested B List of Honorees Time /gate /Place of - Presentation Date Needed . Councilmember Juventino "J" Gomez, Sr. 7:00pm /January 30 Certificate Marlen Garcia Field Deputy for LA County Quiet Cannon 01 -30 -10 Supervisor Mike 901 Via San Clemente Antonovich, Retirement Montebello, CA recognition Mayor Pro Tern St. John's Students for 7:00pm /February 2" Certificates Pacheco Placing 2nd at the Bishop Council Chambers 02 -02 -10 Amat Math Competition RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. CITY COUNCIL AGENDA FEB MINUTES �r�� CITY OF BALDWIN PARK ��,, WEDNESDA , CITY COUNCIL & COMMUNITY ¢�` . 20, 2010 DEVELOPMENT COMMISSION n 6:00 p.m. COUNCIL £'�` 0 CHAMBER 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Ricardo Pacheco, Mayor Pro Tem I Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Councilmembers 1 Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Councilmember / Member Marlen Garcia, Councilmember 1 Member Monica Garcia, Councilmember 1 Member Rubio. Absent: Mayor Pro Tem 1 Vice Chair Pacheco, Mayor 1 Chair Lozano. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: CARA v. City of Baldwin Park Case Number: BS117914 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 A) Properties: 8437- 004 -059 4212 Maine Avenue Henry H. and Kao Chang LLC 8437 -004 -060 14417 Ramona Boulevard J and J Warehouse Company, 8437- 004 -061 14433 Ramona Boulevard 14433 Baldwin Park, LLC 8437 -004 -062 14433 Ramona Boulevard 14433 Baldwin Park, LLC Page 1 of 3 LLC LLC LLC LLC 8437 -004 -063 Not Available J and J Warehouse Company, LLC 8437 - 004 -064 14467 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -065 14519 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -066 14483 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -067 14455 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -068 14401 Ramona Boulevard Bank of America 8437 - 004 -069 4124 Maine Avenue J and J Warehouse Company, LLC 8437 -004 -070 4124 Maine Avenue Roxbury Properties 8437 -004 -959 14521 Ramona Boulevard Valley County Water District 8554 -001 -011 14412 Ramona Boulevard Tacos Mexico, Inc. 8554 -001 -012 14408 Ramona Boulevard Ramon and Francisca Arias 8554 -001 -900 14403 Pacific Avenue City of Baldwin Park 8554 - 001 -901 14426 Ramona Boulevard City of Baldwin Park 8554 -001 -904 Not Available City of Baldwin Park 8554 -001 -907 Not Available City of Baldwin Park 8554 - 001 -910 4024 Maine Avenue City of Baldwin Park Commission Negotiators: Vijay Singhal, Joseph W. Pannone Negotiating Parties: Above -named property owners and The Olson Company Under Negotiation: Price & terms of payment B) *Properties: 8554 - 001 -806 NIA 8554.001 -807 NIA 8554 -001 -808 14436 Ramona Blvd. Page 2 of 3 8554 -001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment *Agenda amended January 19, 2010 at 11 a.m. to add italicized properties under Item #2B RECONVENE IN OPEN SESSION The Council / Commission reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p.m. Approved as presented by the Council / Commission at their meetings held February 2, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 3 of 3 MINUTES CITY OF BALDWIN PARK ��,, WEDNESDAY, JANUARY CITY COUNCIL y� .ns� 20, 2010 r 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tom/Vice Chair Marlon Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER INVOCATION Led by Mayor Pro Tern Pacheco PLEDGE OF ALLEGIANCE ANNOUNCEMENTS Mayor Lozano closed on behalf of former Planning Commissioner & Valley County Water District Board Member Alfred Whitty and Alice M. Escondero Council member Monica Garcia acknowledged a card from Glenn & Tot St. Peter for the City Council's recognition of their wedding anniversary Mayor Lozano announced that sandbags were available for Baldwin Park residents at the City Yard Mayor Pro Tem Pacheco announced the upcoming census and the importance of a full count. He also announced fundraising efforts for the Haitian earthquake victims Council member Marlen Garcia spoke about the recent newspaper article that recognized the city's grade from the American Lung Association for smoking control laws and acknowledged the efforts of the Council Council member Rubio congratulated the SCE Federal Credit Union on their official grand opening; Mayor Pro Tern Pacheco recognized the dignitaries in attendance at the meeting Mayor Lozano acknowledged the favorable outcome of the Adopt -a- Grandparent event ROLL CALL Page 1 of 9 Present: Councilmember Marlen Garcia, Councilmember Monica Garcia, Councilmember Rubio, Mayor Pro Tem Pacheco, Mayor Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS * Check presentation by the Upper San Gabriel Valley Municipal Water District for the construction of the water apparatus at Morgan Park Valley County Water District Board President Contreras, joined by Boardmembers Lake, Macias and Pacheco presented the city with a check for the water apparatus at Morgan Park Check presentation by Valley County Water District for the construction of the water apparatus at Morgan Park USGVMWD President and Secretary Treasurer Contreras and Chavez, respectively, presented the city with a check for the water apparatus at Morgan Park ' Presentation by representatives Teri Marusich and Mt. San Antonio College Track Coach Doug Todd on the Mt. SAC Relay event Mt. SAC Track Coach Todd presented a PowerPoint to the Council and audience on the upcoming 52nd Mt. SAC Relays. He announced that all Baldwin Park residents could attend the event for a reduced ticket price of $5.00 with proof of residency Mayor Lozano requested that the information be placed in the NOW and thanked the residents who help with the event PUBLIC COMMUNICATIONS Al Contreras, President USGVMWD announced an upcoming free toilet giveaway Magda Torrellas, resident commented about the time reduction for public communications; the negative impacts of a Del Taco drive through; a proposed parking lot at the park and the impacts it would have Thomas Cary, resident spoke about graffiti, water conservation, transit shuttle fares, energy conservation and other city related matters George Silva, Branch Manager of SCE Federal Credit Union spoke about the recent grand opening event as well as the upcoming 2010 Relay for Life Kick -Off Page 2 of 9 Event. He encouraged the city's participation Desiree Robles, President of the Mid -San Gabriel Valley Pop Warner Football group announced the formation of the new league and shared their goals and objectives for the program Mayor Lozano spoke about the benefits of the program, possible funding opportunities and that he looked forward to working with them. Mayor Pro Tem Pacheco applauded their efforts for the benefit of the youth and looked forward to working with them Council member Monica Garcia thanked the speakers and congratulated the group for reinvesting and giving back to the community. She stated that a fireworks booth could be one possible fundraising opportunity for them Teri Muse, resident thanked the City for supporting the Adopt -a- Grandparent event specifically Recreation & Community Services Director Carrillo and Program Supervisor Helen Hernandez, noting that over 134 grandparents were served. She thanked those on the City Council who participated Greg Tuttle, business owner stated that he didn't hate Baldwin Park but rather the politicians that abuse their power. He spoke about the role of business owners in the city and inquired about any action taken on a closed session item Public Communications were closed at 7:50 p.m. CONSENT CALENDAR Motion: Approve CONSENT CALENDAR with the exception of items 8 & 10 Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. 1. WARRANTS AND DEMANDS City Council received and filed. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF JANUARY 20, 2010 THROUGH FEBRUARY 1, 2010 City Council approved the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES City Council approved the minutes of the regular meeting of January 6, 2010. 4. CLAIM REJECTION City Council rejected the claim for George Holling Jr. and directed staff to send the appropriate notice of rejection to the claimant. Page 3 of 9 5. MONTHLY FINANCIAL REPORT; DECEMBER 2009 City Council received and filed the monthly financial report for the period ended December 2009. 6.2nd READING OF ORDINANCE NO. 1330 City Council waive further reading, read by title only and adopted on second reading Ordinance No. 1330 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING SUBSECTION 110.04(6)(2) OF AND ADDING SUBSECTIONS 118.03(G) AND 153.442(D) TO THE BALDWIN PARK MUNICIPAL CODE RELATING TO MASSAGE USES." 7. APPROVAL TO ADOPT RESOLUTION NO. 2010 -004: HEALTHY EATING ACTIVE LIVING RESOLUTION City Council waived further reading, read by title only and adopted Resolution No. 2010 -004 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK SETTING FORTH THE CITY'S COMMITMENT TO OBESITY PREVENTION" and authorized the Mayor to execute any other associated documents related to this initiative. The following item was pulled by Councilmember Marlen Garcia for separate discussion: 8. APPROVAL TO PURCHASE VEHICLES, WAIVE FORMAL BID PROCEDURES AND AUTHORIZE STAFF THE PROCUREMENT AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH Council member Marlen Garcia pulled this item for clarification of the revision - the purchase amount was corrected to reflect the amount of $175,000 rather than 175,000,000 Motion: Approve 1) find (i) that it would be uneconomical to follow purchasing procedures since the vehicles are available at lower prices if purchased through an existing contract with the County and (ii) that the welfare of the public therefore would be promoted by dispensing with the purchasing procedures; 2) approve the procurement of four (4) patrol vehicles and authorize staff to finance the amount of $175,000.00; and 3) authorize the Finance Director to expend $26,332.10 from Account 402.60.621.58140.00000.2. Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. 9. NOTICE OF COMPLETION AND PROJECT ACCEPTANCE OF THE MCNEILL MANOR TENANT IMPROVEMENTS PROJECT CONSTRUCTED BY TITANIUM CONSTRUCTION GROUP, INC. City Council 1) accepted the construction improvements by Titanium Construction Group, Inc. and authorized the recordation of a Notice of Page 4 of 9 Completion; and 2) authorized the payment of $12,346 in retention funds to Titanium Construction Group, Inc. upon expiration of the 35 -day lien period. The following item was pulled by Councilmember Marlen Garcia for separate discussion: 10. AMENDMENT TO EAST VALLEY BOYS AND GIRLS CLUB LICENSE AGREEMENT Council member Marlen Garcia requested clarification on the revisions to the staff report. Council member Monica Garcia stated that she had requested that recommendations under the discussion be deleted, noting that she was not comfortable telling the Boys & Girls Club how to run their organization. She wanted to be sure that it did not appear that these were conditions of approval for the amendment Councilmember Marlen Garcia commended staff for working with the Boys & Girls Club to address their economic challenges, noting that it showed that the city was working with local agencies and business to assist them however they can. Councilmember Monica Garcia noted that she was a participant of the programs at the Boys & Girls Club and that she was happy to support this item Motion: Approve the mendment of the fee schedule for the facility use agreement with the East Valley Boys & Girls Club and authorize the Mayor to complete and process the necessary documents. Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. 11. METROLINK PARKING MANAGEMENT PLAN (Continued from January 6, 2010) City Council 1) authorized suspending the exclusive security service at the Metrolink Station; 2) directed staff to install security cameras as soon as possible at the Metrolink parking facility for a cost of about $10,000 utilizing Proposition C funds; and 3) authorized lowering the parking rates as shown in the staff report. Council member Rubio inquired if there was a maintenance fee for the installation of the camera. Director of Public Works Galvez stated that it would be a negligible amount similar to that of a cell phone bill. In response to an inquiry from Mayor Pro Tern Pacheco, Director of Public Works Galvez elaborated that it would likely be less than $601 month. Mayor Pro Tem Pacheco inquired about the method in which the cameras would be monitored. Staff would have the capability to go back and review any recordings in the lot on the proposed 2 -3 cameras that would be installed Council member Monica Garcia stated that signage would also be installed stating that the area was under surveillance, as a deterrent. Page 5 of 9 Council member Marlen Garcia commended staff for addressing the Council's concerns regarding the security at the Metrolink 12, AWARD OF CONTRACT FOR CONSTRUCTION MANAGEMENT OF THE ARRA -CDBG STREET REHABILITATION PROJECT City Council awarded a Construction Management Contract to GK and Associates in the not to exceed amount of $23,085 and authorized the Mayor to execute the Agreement. REPORTS OF OFFICERS 13. RESOLUTION APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY AND CONSIDERATION OF APPOINTMENTS TO ESTABLISHED IN -HOUSE COMMITTEES (Continued from January 6, 2010) Section 1: San Gabriel Valley Water Association Representative: Mayor Pro Tem Pacheco Alternate: Mayor Lozano Section 2: Los Angeles County Sanitation District Nos. 15 & 22 Representative: Mayor Lozano Alternate: Mayor Pro Tern Pacheco Section 3: League of California Cities - Los Angeles County Division Representative: Councilmember Monica Garcia Alternate: Councilmember Marlen Garcia Section 4: Civil Defense Area "D" Director's Meeting Representative: Chief Hadsell Alternate: Mayor Lozano Section 5: Civil Defense Area "D " General Membership Representative: Councilmember Marlen Garcia Alternate: Chief Hadsell Section 6: Independent Cities Association Representative: Councilmember Marlen Garcia Alternate: Councilmember Monica Garcia Section 7: Independent Cities Association Lease Finance Authority Representative: Mayor Pro Tern Pacheco Alternate: CEO Singhal Section 8: Los Angeles County City Selection Committee Representative: Mayor Lozano Alternate: Councilmember Marlen Garcia Section 9: Southern California Association of Governments Page 6 of 9 Representative: Mayor Pro Tern Pacheco Alternate: Councilmember Rubio Section 10: Foothill Transit Zone Representative: Councilmember Marlon Garcia Alternate: Mayor Lozano Section 11: San Gabriel Valley Council of Governments Representative: Councilmember Monica Garcia Alternate: Councilmember Rubio Section 12: Independent Cities Risk Management Authority (ICRMA) Representative: Mayor Pro Tern Pacheco Alternate: Mayor Lozano Substitute Alternate: Human Resources Manager Lara Section 13: San Gabriel Valley Economic Partnership Representative: Councilmember Marlon Garcia Alternate: Mayor Lozano Section 14: Baldwin Park Chamber of Commerce Representative: Mayor Pro Tom Pacheco Alternate: Mayor Lozano IN -HOUSE COMMITTEE APPOINTMENTS: Graffiti Task Force: Mayor Lozano & Mayor Pro Tern Pacheco Freeway Task Force: Councilmember Marlen Garcia Councilmember Monica Garcia 2 +2 +2 Committee: Councilmember Monica Garcia Councilmember Rubio Shopping Center Committee: Councilmember Marlon Garcia Mayor Lozano Fireworks Committee: Mayor Lozano Councilmember Marlon Garcia Workforce & Career Development Enhancement Committee: A motion was made to appoint Councilmember Marlon Garcia to the vacant seat on this committee: MOTION: Monica Garcia; SECOND: Marlon Garcia. No objections, motion carried Page 7 of 9 Councilmember Marlen Garcia Councilmember Monica Garcia Motion: Adopt Resolution No. 2010001 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY" and 2) appoint members as representatives to the established committees. Moved by Mayor Lozano, seconded by Councilmember Marlen Garcia. 14. APPOINTMENTS TO FILL UN- SCHEDULED VACANCIES ON THE PLANNING COMMISSION City Clerk Avila presented the report Motion: Appoint DAVID MUSE to Office No. 2 Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. Motion: Appoint BRYAN URIAS to Office No. 4 Moved by Councilmember Monica Garcia, seconded by Councilmember Marlen Garcia. Motion: Appoint CRUZ BACA SEMBELLO for Office No. 4 Moved by Mayor Pro Tern Pacheco, seconded by Councilmember Rubio. After discussion, Councilmember Rubio objected to the nomination of David Muse and nominated Cruz Baca Sembello for Office No. 2. Motion: Appoint DAVID MUSE to Office No. 2 of the Planning Commission Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. Mayor Pro Tern Pacheco objected to the nomination of David Muse; Councilmember Rubio nominated Cruz Baca Sembello for Office No. 2 of the Planning Commission Vote: Motion carried 3 -2. Ayes: Councilmember Marlen Garcia; Councilmember Monica Garcia; Mayor Lozano Noes: Councilmember Rubio; Mayor Pro Tern Pacheco Motion: Appoint BRYAN URIAS to Office No. 4 of the Planning Commission Moved by Councilmember Monica Garcia, seconded by Councilmember Marlen Garcia. Motion: Adopt Resolution No. 2010 -003 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING RESOLUTION NO, 2009 -018 APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY: DAVID MUSE TO OFFICE NO. 2 FOR A TERM EXPIRING ,JUNE 30, 2011 AND Page 8 of 9 BRYAN URIAS TO OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30, 2010." Moved by Mayor Lozano, seconded by Councilmember Marlen Garcia. CITY COUNCIL I CITY CLERK 1 CITY TREASURER 1 STAFF REQUESTS & COMMUNICATIONS The Mayor and Councilmembers each welcomed and congratulated the newly appointed commissioners. Councilmember Monica Garcia thanked staff for their work on Item #7 related to the city's "green" vision and commented on Commissioner Muse's viewpoints on going green ADJOURNMENT There being no other matters for discussion the meeting was adjourned in memory of Alfred Whitty and Alice M. Escondero at 8:20 p.m. Approved as presented by the Council at their meeting held February 2, 2010. Laura M. Nieto, CIVIC Deputy City Clerk Page 9 of 9 CITY OF BALDWIN PARK TREASURER'S REPORT December 31, 2009 ESTIMATEI INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.57% Varies Varies Community Develop. Comm. 0.57"/ Varies Varies Housing Authority 0.57% Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - CDC Varies Varies Varies 12,975,914.23 12,975,914.23 12,975,914.23 12,975,914.23 10,400,124.98 10,400,124.98 10,400,124.96 10,400,124.98 2,373,557.30 2,373,557.30 2,373,557.30 2,373,557.30 25,749,596.51 25,749,596.51 25,749,596.51 25,749,596.51 4,941,673.22 4,941,673.22 4,941,673.22 4,941,673.22 2,071,155.51 2,071,155.51 2,071,155.51 2,071,155.51 § 32,762,425.24 $ 32,762,425.24 7,012,828.73 $ 32,762,425.24 Total Investments $ 32,762,425.24 Cash City Checking 3,399,295.50 City Miscellaneous Cash 169,995.78 Comm. Develop. Comm. 1,992,831.21 Housing Authority 527,024.40 Financing Authority 0.00 Total Cash 6,089,146.89 Total Cash and Investments $ 38,851,572.13 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of December 2009 and several depositslwithdi•awals were made with the Local Agency Investment Fund, In compliance with the California Government Code Section 53646 of seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. � e Approv by: ql-��, Lo na Omijano Fi nce Director CITY COUNCIL. AGENDA P - A , R, K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: February 2, 2010 Q SUBJECT: AUTHORIZATION TO PROCEED WITH A REQUEST FOR PROPOSALS FOR CONSTRUCTION ENGINEERING OF THE RAMONA BOULEVARD ROADWAY PRESERVATION AND REHABILITATION PROJECT UNDER ARRA - FEDERAL # ESPL 5323 (018) AND # ESPL 5323 (019) PURPOSE The purpose of this report is request authorization to advertise a Request for Proposals for the Construction Engineering of the ARRA funded Ramona Boulevard Roadway Preservation and Rehabilitation project which consist of the following separate projects: (1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Street, and (2) Ramona B - Ramona Boulevard, Francisquito Street to Merced Avenue. Construction Engineering includes managing the construction activities, performing inspection, and administering all aspects of a construction project in a turn -key manner. BACKGROUND The City will be seeking Proposals from consulting professionals experienced in federally funded projects and working with Caltrans. Last year, this City made preparations to ensure the City had shovel ready projects to fully utilize the ARRA infrastructure funding allocation to the City in the approximate amount of $2.4 million. The two projects approved by the Federal highway Administration (FHWA) and Caltrans are the Ramona A and Ramona B improvements. DISCUSSION The funds have been obligated since last year. However, the City's Certified Disadvantaged Business Enterprise (DBE) which is a required document that must be certified prior to initiating any work was not approved by Caltrans until December 2009. Now, the City has clearance to proceed with engaging a consultant to oversee construction and to advertise the project for construction bids. RFP for Construction Engineering - Ramona Rehabilitation Page 2 of 2 Federal # ESPL 5323 (018) and # ESPL 5323 (019) February 2, 2010 The City of Baldwin Park is soliciting Proposals (RFP) from qualified firms to provide Construction Management and Inspection Services for these two projects. The prospective consultant shall provide turn -key services to manage all aspects of the project in compliance with the Caltrans Local Assistance Procedures Manual (LAPM). The services and essential tasks include: ❑ Evaluate all necessary documents to successfully award a construction contract ❑ Conduct the preconstruction meeting ❑ Provide inspection and materials testing during construction ❑ Maintain documentation on the financial status of the project ❑ Maintain financial control of the project ❑ Provide labor compliance reviews /reports ❑ Ensure compliance with DBE and QAP programs ❑ Process reimbursement requests and the final reimbursement request ❑ Prepare project for final audit ❑ Follow up on reimbursements to the protect the project fund balance ❑ Conduct the project closeout Consultant Selection Schedule Release /Advertisement of RFP .................. ............................... 02 -03 -2010 Submittal of Proposals Deadline ................ ............................... 03 -01 -2010 Review of Proposals Completed ................ ............................... 03 -03 -2010 Contract Negotiations ................................. ............................... 03 -08 -2010 City Council Award ..................................... ............................... 03 -17 -2010 The City intends to hire a separate consultant for each project, but will maintain the option to hire one consultant for both projects. FISCAL IMPACT There are no fiscal impacts at this time. Upon review of Construction Engineering proposals, staff will recommend a professional services contract for City Council approval to oversee the construction activities. RECOMMENDATION It is recommended that the City Council approve the attached Request for Proposals and direct staff to review proposals and recommend to the City Council a consultant to provide Construction Engineering for this project. ATTACHMENT RFP Construction Engineering - Ramona Rehabilitation REQUEST FOR PROPOSALS (RFP) fr jig CONSTRUCTION MANAGEMENT SERVICES r BALDWIN .............................._ Ramona Boulevard Roadway Preservation and Rehabilitation January 27, 2010 The City of Baldwin Park is soliciting Proposals (RFP) from qualified firms to provide Construction Management Services for the Ramona Boulevard Roadway Preservation and Rehabilitation Project. Proposals are due by 5 PM on Monday, March 1, 2010 City Hall, 2nd Floor 14403 E. Pacific Avenue Baldwin Park, CA 91706 Three copies and one unbound original of the proposal shall be submitted by the due date to: Edwin "William" Galvez, P.E., Public Works Director 1 City Engineer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 A separate sealed fee schedule shall also be submitted with the proposals. All inquiries and responses to this RFP must be submitted in writing via email to: Edwin "William" Galvez, P.E., Director of Public Works, wgalvez @baldwinpark.com. Description of the Project The City of Baldwin Park has been approved to complete two street improvements projects utilizing funds from the American Recovery and Reinvestment Act (ARRA). The two projects are separate and independent projects. However, the City reserves the right to engage the same Construction Management consultant for both projects, or to engage two separate firms, one for each project. The street rehabilitation for both projects consists of removing and replacing concrete improvements include replacement of damaged roadway panels, curb and gutters, cross- gutters, spandrels, sidewalks, and drive - approaches. The asphalt pavement roadway rehabilitation includes performing localized asphalt replacement and/or repairs, cold milling existing asphalt pavement, constructing an asphalt roadway leveling course, and constructing a new rubberized AC pavement surface course. Page 1 of 6 RFP - CONSTRUCTION MANAGEMENT SERVICES Ramona Boulevard Roadway Preservation and Rehabilitation Related work by the contractor includes implementing a construction safety plan, construction surveying, adjusting manholes and utility covers, repainting traffic stripes and pavement markings, and placing pavement markers. Other related work includes replacing traffic signal vehicle detectors or camera detectors; installing traffic signal upgrades; constructing hardscape, irrigation, landscape improvements to the median islands and street parkways, and planting trees. The PS &E package for both projects has been approved, the funds have been obligated, and the City has on file an E -76 for each project. Scope of Work The City of Baldwin Park is soliciting Proposals (RFP) from qualified firms to provide Construction Management and Inspection Services for these two projects. The prospective consultant shall provide turn -key services to manage all aspects of the project in compliance with the Caltrans Local Assistance Procedures Manual (LAPM). Each of the two projects are identified as follows, including the corresponding total funds available for construction and construction engineering: (1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Street $950,000 (2) Ramona B - Ramona Boulevard, Francisquito Street to Merced Avenue $1,500,000 The two projects are federally funded. The scope of work for the project includes the following essential tasks: ❑ Evaluate all necessary documents to successfully award a construction contract ❑ Conduct the preconstruction meeting ❑ Provide inspection and materials testing during construction ❑ Maintain documentation on the financial status of the project ❑ Maintain financial control of the project ❑ Provide labor compliance reviews /reports ❑ Ensure compliance with DBE and QAP programs ❑ Process reimbursement requests and the final reimbursement request ❑ Prepare project for final audit ❑ Follow up on reimbursements to the protect the project fund balance ❑ Conduct the project closeout Page 2 of 6 RFP - CONSTRUCTION MANAGEMENT SERVICES Ramona Boulevard Roadway Preservation and Rehabilitation The services and work will require providing the following staff and expertise: ❑ Resident Engineer as needed and as required by LAPM ❑ On -site public works inspector ❑ Specialty inspector for pavement and material inspection on -site during pavement overlay and at batch plant as necessary ❑ Funding coordinator responsible for federal compliance, labor compliance, preparation of reimbursement invoices and all required paper work, reports and submittals per Caltrans Local Assistance Procedures Manual. The following scope of work is provided as a guideline. • Function as the City Engineer's extension and provide all necessary services including Resident Engineer, as needed, and as required by LAPM • Manage Preconstruction activities beginning with execution of the contract between the City and the Contractor, including review of insurance, bonding, and other required documents. • Prepare necessary reports and paperwork, submitting them to Caltrans Local Assistance, and obtaining their approval for pre -award and post - award, prepare project reimbursement invoices and final project report. • Manage all aspects of construction phase, including: • Inspection, Construction Management, Resident Engineer and Funding Management. • Developing a master construction schedule, and monitoring and updating construction schedule. o Conducting weekly construction meeting with the contractor, City, and other involved parties. Preparation and distribution of meeting minutes. • Preparing and distributing all required notices, and responding to complaints and resolving problems as necessary. • Reviewing contractor change order requests, and preparing necessary documentation for submittal and approval or denial by the City. • Reviewing contractor pay requests and preparing necessary documentation for submittal and approval by the City. • Managing all construction activities and project controls. • Managing contract cost accounting system. • Conducting project walk - through(s) and preparing punch list(s). • Ensuring the project is implemented per the approved set of plans, and preparing as -built drawings at the completion of construction. • Maintaining proper project files and documentation. • Coordinating close out of the project, • Delivering a final completed project to the City which is in compliance with PS &E package, and all applicable codes, standards and requirements • Presenting to the City a complete project close out file Page 3 of 6 RFP - CONSTRUCTION MANAGEMENT SERVICES Ramona Boulevard Roadway Preservation and Rehabilitation Project Schedule ❑ The estimated construction duration is 60 working days. ❑ The project will be advertised for construction bids in February 2010 ❑ The City intends to award the construction contract in March 2010. ❑ The City anticipates commencing construction in April 2010 ❑ The construction activities should be completed in August 2010 ❑ The project closeout is anticipated in September 2010. Proposal Content and Format Proposals shall be limited to 20 pages, excluding proposal cover, cover letter, table of contents and dividers. The following information shall be provided in the format specified below. ❑ Cover Letter ❑ Work Plan ❑ Work Schedule ❑ Staffing Plan ❑ Company Qualification ❑ References Since this RFP is for two projects, a separate B Work Schedule and Proposed Effort (C) Staffing Plan, and Fee Schedule should be submitted to be considered for each of the projects. Cover Letter: Cover Letter shall not to exceed 2 pages. It shall provide an executive summary of the proposal. Table of Contents: The table of contents shall list the following sections with page numbers, and information in each section shall be provided as indicated below: A. Work Plan: Provide a description of your firm's understanding of the project and a detailed scope of services. Indicate your firms approach to the project for ensuring quality and fiscal responsibility, and to complete the work in compliance with all applicable rules, regulations, standards and requirements. Also indicate your firm's demonstrated DBE intent. B. Work Schedule and Proposed Effort: Provide a project work schedule with milestone dates and appropriate work phases including a breakdown of the hourly effort of involved personnel across the various tasks and activities including services beginning at the pre - construction phase and extending thru post - construction. Page 4 of 6 RFP - CONSTRUCTION MANAGEMENT SERVICES Ramona Boulevard Roadway Preservation and Rehabilitation C. Staffing Plan: Provide an organizational chart showing the names and responsibilities of key personnel. Identify the individual(s) authorized to negotiate the contract on behalf of the consulting firm and the consultant's project manager. The proposed Project Resident Engineer shall be a professional engineer licensed in California, and shall have experience working with Public Agencies in similar assignments, including experience in providing Contract City Engineering Services and, dealing with Public Agency Staff, and City Council. It is important that the key project team members have served public agencies in various capacities, and are accustomed to working with governmental agencies, and have good understanding of public agency issues, procedures, and policies. The City is looking for a qualified team that can provide turn -key services, and be the single Point of Contact and the Responsible Party representing the City in all aspects of the project. D. Company Qualifications: Provide a summary of your firm's qualifications including background and experience. Please indicate your firms and experience in undertaking similar projects, and the experience of the team proposed for this project. E. References: Provide 3 public agency references for past similar projects. Fee: Please submit a separate Fee Schedule. A not to exceed fee based on an hourly rate of personnel for each category of work must be separately sealed. The hourly fee shall include all costs associated in providing all necessary services for individual work items. Collectively, the fee shall include all aspects of the project in compliance with the Caltrans Local Assistance Procedures Manual. Method and Criteria for Selection The City will select the most qualified consultant in accordance with Caltrans Local Assistance Procedures, Chapter 10, Exhibit 10 -13 shown in Attachment 1. Essentially, a selection committee shall identify the tl and will also select the top firm. The committee shall I the top firm. The negotiation shall begin by opening tl top three firms and shall use this information as a proposal. If the Committee and the firm fail to reach a begin negotiating with the second ranked firm. This committee is able to reach a mutually agreeable scop+ serve as the basis to make a recommendation to the C ultimately for ratification to the City Council. Page 5 of 6 free most qualified consultants, ►egin negotiating a contract with ie sealed cost proposals by the basis to negotiate a final cost i agreement, the City shall then process will continue until the cost, and schedule. This will .hief Executive Officer, and then RFP - CONSTRUCTION MANAGEMENT SERVICES Ramona Boulevard Roadway Preservation and Rehabilitation Consultant Selection Schedule Submittal of Proposals Deadline .................... ............................ 03 -01 -2010 Review of Proposals Completed ...................... ..........................03 -03 -2010 Contract Negotiations ..................................... ......... ................... 03 - 082010 City Council Award ......................................... ............................ 03 -17 -2010 GENERAL CONDITIONS The City's approved DBE is included as Attachment 2. The Standard Contract for Professional services is included as Attachment 3. Prospective firms shall review the Standard Contract, and acknowledge their acceptance of the conditions and requirements (or their objections) as a mechanism to expedite the contract negotiations process. The Consultant will be required to maintain in force at all times during the performance of their work the policies of insurance covering its operations as outlined in the Standard Contract. The City shall not be liable for any pre - contractual expenses incurred by any firm considering or submitting a proposal. Submitting a proposal in response to this RFP shall constitute acknowledgement of acceptance to protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosoever incurred by, or on behalf of, the entity participating in this RFP. The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution. The City reserves the right to request or obtain additional information about any and all proposals. Edwin "William" Galvez, PE, Public Works Director Date Attachment 1: Suggested Evaluation Sheet Attachment 2: DBE Approved by Caltrans Attachment 3: City Standard Contract Page 6 of 6 Attachment 1 Local Assistance Procedures Manual EXHIBIT 10 -B Suggested Evaluation Criteria SUGGESTED EVALUATION SHEET* �_�_ - -- - - -- Criteria Maximum Points Rating Understanding of the work to be done 25 Experience with similar kinds of work 20 Quality of staff for work to be done 15 Capability of developing innovative or advanced techniques 10 Familiarity with State and federal procedures 10 Financial responsibility 10 Demonstrated DBE intent 10 Total 100 *For projects other than "Architectural & Engineering" services, as defined in Section 10.1, cost is one of the criteria or may be the sole criterion. The evaluation criteria and suggested maximum points shown above are not mandatory, but are recommended in the interest of maintaining consistency arnong the hundreds of agencies utilizing federal funds. Page 1D -25 February 1, 1998 Attachment 2 �'Wr � LC&Lll RN1A ---I3 JSiNhSS.'iR POIt'TATION ANU ]10USING ACS _...._ /4$NOLD sc}IWARZGVEGGf:R.GoYBriQ DEPARTMENT OF TRANSPORTATION District 7, Office of Focal Assistance and Alameda L:omidors 100 S. Main St. 12'x' Floor Los Angeles, CA 90012 Phone (213) 897 -0784 Fax (213)897 -2988 December 8, 2009 2009 -20.10 Exhibit 9B Local Agency DBE Annual Submittal Form David Lopez DBE Liaison Officer City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Dear Mr. Lopez: n�e'a Flax your power! Be energy e.ficient! We have reviewed the 2009 -2010 Exhibit 9B Local Agency DBE Annual Submittal Form. It meets the basic requirements of 49 CFR fart 26. Attached is a copy of the signed and executed Exhibit 9B Local Agency DBE Annual Submittal Form for your records. Should you have any questions, please contact Prem Goel of my staff at (213) $97 -2942. Sincerely, / Kirk Cessna, Chief Office of Local Assistance & Alameda Corridors Attachment "Callrum improves INobillly perp$3 Cal for Nip Local Assistance Procedures Manual FXlIIBIT 9 -B Local Agency DBE Annual Submittal Farm EXHIBIT 9 -B LOCAI. AGENCY DRE ANNUAL SUI3MH'TAL .0 + +'ORiM TO: CALTRANS DISTRICT 7th District Local Assistance Engineer The amount of the Annual Anticipated DIIE Participation Level (AA )PL) and methodology are presented herein, in accordance with Title 49 of the Code of Federal Regulations, fart 26, and the State of Califorrrria, Department of Transportation Disadvantaged Business Enterprise (77131:) Program Man, The City of Baldwin Part, / County of Los Angeles / South California Region, submits our AADPL information, We have established an AADPL of 9.2 % (4.9% Race Neutral; 4.3% Race Conscious) for the Federal Fiscal Year 200912010, beginning on October 1, 2009 and ending on September 30, 2010. Wthodolor Y. Hease see Attachment "B" with the methodology used to determine the AADPt, per Chapter 9, Section, 9.7 of the Local Assistance Procedures Manual (LAPM) for guidance in developing the AADPL. Disadvantaged Business Enterm se Liaison Officer (DU3FL(2 The I)B LO officer assigned for the corning fiscal year is: Mr. David Lopez City of Baldwin Part, 14403 E. Pacific Avenue Baldwin Park, California 91706 Phone: 626 960 4011 ext. 451 Fax: 626 962 2625 e- -mail: dloLez(Wbaldwinpark. cot n Page 1 LPP 09-02 December 3, 2009 Local Assistance Procedures IVSanual EXHIBIT 9 -13 Local Agency DBE Aimm -il Stibinittat Form Planned [face Neutral Measures Following the planned race neutral measures that the City of Baldwin Park will be implementing for the upcoming federal fiscal Year per 49 UR, Part 26.51 and Section V of the California Department of TranspoEtation DBE. Program implementation Agreement for Local Agencies: 1. Arranging solicitations, times for the presentation of bids, quantities, specifications, and delivery schedules in ways that facilitate DBE, and other small businesses, participation (e,6., unbundling large contracts to make them more; accessible to small businesses, requiring or encouraging prime contractors to subcontract portions of work that they might otherwise perform with their own forces); %. gro%,iding � .S r ta,�b° ;t3 4YP.F6Ht�EEH 1kEfiTi ►t30n5'ilEoi as iirir s,. ^'.. °. °��: ,.^ °;-- rplifying -Elie- her }c€ir�g- profess; re{ 1c+ e+ rrl, ��ndiE�- re�uireFncnt��l +rrrntrEin�tk��i}r }}3ast c�€�- trEre�y cads-- franr-- bicl�anE1- prav�iefv+vea- ter- lEet��F} 1�L�- �r�l�E�tkse�srnsr ]#- k�rE�_�= m= �E�btatrE t�eESC�i n�- Etncl- 1•�xar�i�g) > 3. Providing technical assistance and other services; 4. Carrying out information and communication programs on contracting procedures and specific contract Opportunities (e.g., ensuring (lie inclusion of DIM, and other small businesses, on recipient mailing lists of bidders; ensuring the dissemination to bidders on prime contracts of lists of potential subcontractors; provision of information in languages other than English, where appropriate); 5. Implementing a supportive services program to develop and improve immediate and long -term business management, record keeping, and financial and accounting capability for DB17s and other small businesses; 6. Providing services to help DBEs, and other small businesses, improve longterm development, increase opportunities to participate in a variety of types of work, handle increasingly significant projects, and achieve eventual self-sufficienny; 7. l stEtblisl)ng -�p�m t© frssist ne�vrstEErt -ulr fiFmr�; par', "3 tr #ielcl�italri]r>ttiEitEation hw.; -�neiAly-fieen k)w; S. Ensuring distribution of your Dl3E directory, through print and electronic means, to the widest feasible universe of potential prime contractors; and 9. Assisting DBI s, and other small businesses, to develop their capability to utilize emerging tech:aology and conduct business through electronic media. from tp pay Federal regulation (49 CFR 26,29) requires one of thrce methods be used in federal -aid contacts to ensure prompt and mull payment of any retainage, kept by the prime contractor or subcontractor to a subcontraci:or. On the attachment "A ", is designated the prompt payment provision the local agency will use. Page 2 I,PP 09 -02 December 3, 2009 !.oral Assistaiwi, Procedures Manual EXHIBIT 9 -B Loc:ll Agency DBE Annual Srlbrrlitial Form 1'r�t l a� _ izfo3 cement Mechanism A) CYR, Parl 26,29(d) requires providing appropriate means to enforce prompt payment. These means may include appropriate penalties for failure to comply with the terms and conditions of the contract. The mcans may also provide that any delay or postponement of payment among the parties may take place only for good cause with the local agency's prior written approval. following a brief description of the monitoring and enforcement mechanisms in place that will ensure thal all subcontractors, including DBES, are promptly paid. The City of Baldwin ]ark, Public Works Department sla ff requires that the prime contractor provide a pron-iissory letter stating anl:t listing the release o('paymciats in a timely manner. Tlx payments are checked against subcontractor or supplier "20 day notices ". "fhe contractor is notified if payments are not processed and the contractor is penalized as allowed by Law, (Signature } atC Edwin "William" Galvcz,Diector of.Public Works (62(.�1. _5255 (Print Nance and Title) Phone Number ADMINISTERING AGENCY (Authorized Governing Body Representative) � /G (Signs ure of Caltrans"'District Local Assistance .Engineer [D1,AE;]) Date Distribution: ())original - DI -Ali (2) Signed copy by the DLAE ._ Local Agency DDEAnnual Srdnnillrit Form (07131109) Page 3 IIPP 09 -02 Deeelnber 3, 2009 Local Assistsrmcc Proccdsu•es vl:rnu.rl r,XM 31T 9 -t3 Local Agcney D811', Ac }mmal Suhnrittal form Attachment A Prompt Payment of Withheld >�unds to Subcontractors Federal regulation (49 C°i:R 26.29) requires one of the following three methods be used in Cedera€ -aid contracts to ensure prompt and full payment of any retainage kept by the prime contractor or subcontractor to a subcontractor. Please check the box of the method chosen by the local agency to ensure prompt and full payment of any retainage. ❑ Method 1; No retainage will be held by the agency froth progress payments due to the prime contractor. Prime contractors and subcontractors are prohibited from holding retainage from subcontractors. Any delay or postponement of payment may take place only for good cause and with the ageney's prior written approval. Any violation of'these provisions shall subject the violating contractor or, subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the Califomia Business and Professions Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the contractor or subcontractor in the event of a dispute involving late payment or nonpayment by the contractor, deficient subcontractor performance, and/or noncompliance by a subcontractor. This clause applies to both DBE and non -DBE subcontractors ❑ Method 2: No retainage will be held by the agency from progress payments due the prime contractor. Any retainage kept by the prime contractor or by a subcontractor trust be paid in full to the earning subcontractor in 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment may take place only for good cause and with the agency's prior w; itten approval. Any violation of these provisions shall subject the violating contractor or subcontractor to the penalties, sanctions, and remedies specified in Section 7108.5 of the California Business and Professions Corte. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies, otherwise available to the contractor or subcontractor in the event of dispute involving late payrn•ent or nonpayment by the contractor, deficient subcontractor performance, and/or noncompliance by a subcontractor. This clause applies to both DBE and non -DBE. subcontractors_ Method 3: The agency shalt hold retainage front the prime contractor and shall snake prompt arc regular incremental acceptances of portions, as determined by the agency of the contract work and pay retainage to the prime contractor based on these acceptances. The prime contractor or subcontractor shall return all monies withheld in retention from all subcontractors within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the cotitrac-: work by the agency. Any delay or postponement of payment may take place only for good cause and with the agency's prior written approval. /Any violation of these provisions shall subject the violating prince contractor to the penalties, sanctions, and other remedies spccified in Section 7108.5 of the California Business and Professions Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the contractor or subcontractor in the event of: a dispute involving late payment or nonpayment by the contractor; deficient subcontractor performance and /or noncompliance by a subcontractor. This clause applies to both DBE and non -DBE. subcontractors. )'age 4 LIT 09-02 December 3, 2009 Local Assistance t'roccdures Macrnal Ex11MIT 9 -B Local Agency DBE Mutual Subntittal Form Attaehinent B AADPL Calculations using UDBEs Definitions • DBE -- Disadvantaged Business Enterprise. A for - profit "small business conecrn" that is at least 5lpercent owned and controlled by one or more socially and economically disadvantaged individuals. One or more such individual must also control the management and daily business operations. "This individual who is ,. citizen (or lawfully admitted permanent residents) of the United States and who is: (1) an individual whom a recipient rinds to be a socially and economically disadvantaged individual on �r case -by -case basis, (2) any individual in the following groups, members of which are rebuttably presumed to be socially and economically disadvantaged: African Americans, Hispanic Americans, Native Atncricans, Asian - Pacific Americans, Subcontinent Asian Americans (persons whose origin are frorn India, Pakistan, Bangladesh, Bhutan, Maldives Islands, Nepal or Sri Lanka), Wo nen, or any other group found to be socially and economically disadvantaged by the U.S. Small Business Administration. (See 49 Ul:, Part 26.) • UDBE — Underutilized DBE. DBE classes that have been determined in the 2007 Caltrans Disparity Study to have a statistically significant disparity in their utilization in previously awarded transportation cont °acts. UDBEs include: African Americans, Native Americans, Asian - Pacific Americans, and Women. • Non -UDBE The two DBE classes (Hispanic American and Subcontinent Asian American) that have been determined in the 2007 Caltrans Disparity Study to not have a statistically significant disparity in their utilization in previously awarded transportation contracts. • AADPL — Annual Anticipated DBE Participation Level, This is the overall Local Agency goal based on demonstrated evidence of the availability of DBEs rclative to all businesses thi :t are ready, willing and able to participate on federally funded contracts, • RC AADPI, — Race Conscious portion of AADPL. • RN AADPL - Race Neutral portion of AADP1.. • Market Area .. Counties in the agency's geographic area where contractors have historically bid on similar Contracts. AADPL CALCULATION The projects that the City of Baldwin Park anticipates awarding in the upcoming federal fiscal year (FFY) are for street repaving and enhancements, that fall under the following NAILS categories: 237310 (Highway, S-scet, and Bridge Construction), 541330 (Engineering Services), and 541380 Testing Laboratories, the dollar amounts have been break down. by work category as show in the fol lowing chart (DOT - Assisted contracting Program for Fl<Y 2009/10). The Agency's market area considered for this calculation covers the Counties of. Los Angeles, Orange, Riverside, and San Bernardino. DOT - ASSISTED CONTRACTING PROGRAM FOR FFY 2009/10 The following represents the City of Baldwin Park Projected FHWA funded contract and expenditures by NAIC:S code for FFY 2009/10 page 5 LPP 09 -D7. December 3, 2009 L0ca1 ASSistance Procedures Nlanuat F,XI11BIT 9 -B Local Agency DBE: Annual Subirilttal Form 2009-2010 STPL, Capital ImproveMcnt Projects funding by NAICS work code (weight by NAICS work code) NAICS WORK NAICS CODE ESTIMATED % OF FI DCILAL WEIGHT by CODE DESCRIPTION DOLLAR FUNDING BY WORK NAICS WORK 237310 - - - _ Highway, Street, VALUE 52,991,150 CATEGORY 86.7% CODE 0.867 and Bridge Construction 541330 _ __ Engineering $34,5,000 10.0° /. 0.100 Services 3.3% _^ - 4.033 ___ _ _ 541380 Testing Laboratories 5113,850 _ TOTAI. .-_ -- $3,45Ef,000 140% 1.000 — DBE firms (Numerator Calculations) The next step in the calculation is to detennine the total number of DBE's in our market area willing to perform work by each NAICS work category. We looked up the related work code on the Califonaia Unified Certification Program (CUCP) website /Getl,icenseFornn.do using the followsng query criteria to get the number o.f' DBE's able to perform these projects, following the criteria and number of firms for each NAICS work category: NAICS Category: 23 Construction NAICS work category: 237310 Highway, Strnt, anti Bridge Construction County: Los Angeles, Orange, Riverside, San Bernardino Licenses: C08 Concrete Contractors, C10 Etectricat Contractor, C12 Earthwork and Pavin6 Contractor, C27 Landscaping Contractor, C31 Construction lone Traffic Control Contractor, C32 Parking and Highway Improvenncrrt Contractor, C34 Pipeline Contractor, (;42 Sanitation System Contractor, C45 Electrical Si.�;ir Contractor, D42 Sign Installation, D63 Construction Clcanup Firm Type: DBE The search returned 28 records of DBE's avai table to do work in this NAICS work category, After, we checked the list to select those located within the Market Area counties, we got 26 connpanies within our marltct area. NAICS Category: 54 Professional, Seierrtific, and "l'cclurica] Services NAICS work category: 541.330 Engineering Services County: Los Angeles, Orange, Riverside, San Bernardino Licenses: EC Civil Engineer Firm Type: DBE The search returned 154 records of DBE's available to do work in this NAICS work category. NAICS Category: 54 Professional, Scientific, and Technical Services NAICS work category: 541380 Testing Laboratories County: Los Angeles, Orange, Riverside, San Bernardino Work Codes: 08761 Geophysics, C8780 Engineering - -- Geowchnical, 08836 Geology, 18734 Laboratori Testing and Analysis 1- irnn'1'ype: DBE Page G LPP 09 -02 December 3, 2009 Loral Assistance Procedures iVtanual FXHIBI'l' 9 -8 Local Agency DB x, Allnilal - Slibl7littol Fornl The search returned 45 records of D131-;'s available to do work in this NAICS work category. after, we checked (lie list w select those located within the Market Area counties, we got 20 companies within our market area, "Total nurrtber of firms (Denoxnittator Calculations) For the same NAICS Work Categories identified for the Numerator we identified the Total fit-ins by NAICS work category in the same market area (Los Angeles, Orange, Riverside, and Riverside Counties) that are willing to perform this work by going to the following website htLp llcenstats. census, ovlch naicleb rlaic.shtml . From here we obtained a detailed number of companies by Counties in California, we add rip the total of firms by County for the four Counties in our market area with a total of 273 companies. Following a table with summary informatiota for the NAICS Codes showing the companies by couaaty and total for each NAICS work code. NAICS Work Las Angeles Orange Riverside San Bernardino Total companies Code for NAICS ## Work Code 237310 �— 96 -- 63 _____56 55 270 541330 1493 1086 263 260 3102 541380 l66 104 23 _ 30 323 From previous calculations, following a surttmnry Sable showing the DBE firms (numerator), "Total firms (denominator), and % of total contract funding in the NAICS work category (weight) NAICS Work Corle No. of DBE's firms tYlarl<e[ area total firms_ r %F total contract fnndji by NAICS_{ 237310 26 270 0.867 ' 541330_ 154 3102 0.10_0 541380 20 323 0.033 AA.DPL Calculation ,AADPL (Base Figure) - ( (No. of DBE in 2373) 0 x Weight ) + No of all firms in 237310 (No. of DBEs in 541330 x Weight ) -r- ( No, of DBI�s in,54138U_ x Weight }) x 100 No of all firms in 541330 No of all firms in 541380 AADPI.. (33asc Figure) _ (2G x 0.867.. F 154 x 0.I + 20 x 0.033) x 100 = 9.0 270 3102 323 Adjusting AADPL based on actual DBE utilization front years 1998!99 to 2008109 Upon establishing the Base Figul•e, the City of Baldwin Park reviewed and assessed other known relevant evidence to determine what adjustments, if arty, were needed to narrowly tailor the Bose Figure to the City of Baldwin Park's marketplace. Factors considered in determining the City of Baldwin Park's DBE participation that can be expected, absent discrimination, included the following: Page 7 LPP 09 -02 Decem per 3, 2009 Local Assistance 1'roc(!dures Manual 1SXIIIBIT 9 -I➢ Local Agency DBE AnD at Submittal Form The volume o.l' work that DBEs performed In the City of Baldwin Park's DOT- assisted contraci:ing program for Fiscal fears 1998/99 to 2008/09 based on actual DBE utilization paid report stimularies, as follows: CURRENT CAPACITY OF DBE (Measured by Actual Attainments) Project /C:ontr etor FY $'Total $ 'aid to - DBE % Contract DBE's _ Amount W _Finns — _ 98 -99 ISTEA CIP 801 98-99 320,663 46,050 14.4% All American Asphalt 99 -00 ISTEA CIP 801 99 -00 293,116 42,440 14.5% All American Asiha1t- 00 -01 ISTEA CIP 801 00 -01 393,608 47,134 12.% Mobassaly Eng. Inc 01 -42 ISI'EA C'1P 80j ___. 01 -02 291,000 _- 38,000 13.% Gentry Brothers Inc_ - _ — _ _ 02 -03 -___ -- 253,966 41,864 16.5% 02 -03 ISTEA CIP 801 All Arner-ican Asphalt r m, 03 -04 ISTEA CIP 801 03 -04 326,829 0 0% American Asphalt South Inc. 04 -05 ISTEA CIP 801 04 -05 (No Contract) 05 -06 ISTEA CIP 801 05 -06 (No Contract) 06 -07 1STEA CIP 801 06 -07 ! 453,471 ( 60,000 13.2% (Christopher Raymond Morales Inc) - -� -- 07-08 ISTEA CIP 801 07 -08 (No Contract) 08-09 STPL CIP 801 f 08 -09 - 868,000 25,050 2.9% (I4ardy and Harper) Total $3,200,653 $300,538 9.4% Note: the type of work per.formcd by these companies on various items is similar as the one that will be perforrrred during this FY 2009/10. The overall Annual Anticipated DBE Participation :Level (AADPL) to be used by the City during this 1<Y 2009/10 is calculated using an average of the base figure found for this fiscal year (9.0 %) and the average of previous years projects (9.4 %). The overall AADPL to be used for this 2009/10 FY is: AADPL = (9.0% -r 9.4 %) / 2 = 9.2% Page 8 LPP 09 -02 December 3, 2009 Local Assistaoce Procedures Manual Race Conscious Portion of AADPL (using iMBEs): 10,:1-I1BIT 9 -I3 Local Agency IMF. Annual Submittal Form TO determine the total number of UDBEs in our Agency market area that are willing to perf'()rm the idcntifted NAILS cooled work types, we identified those DBE's that are: African Americans, Native Americans, Asian Pacific Islanders, and all Women owned business per NAILS work code. following a table showing the number of UDI3l"s firms, number of total firms, and work category weights NAILS Work Code I No. of UDBE's Market area total % of total contract firms firms funding by NA1CS (weight) 237310 12 270 0.867 541330 96 - _3102 0.100 541380 ~ I 10 323 0.033 RC: AADPL = (( Nq.. of:(TI)BF.s in 237310 x Weight ) t No of alt firms in 237310 ( No. of UDBEs in 541330 x Weight) + (No. of UDBEs in 541380 x Weight )) x 100 No of all firms in 541330 No of all Carats in 541380 RC: AADPL == (12 x 0.867 + 96 x 0.1 + 10 x 0.033 1 x 100 = 4.3% 270 3102 323 R C AADPL. = 4.3 % [lace Neutral portion of the AADPL: The Pace Neutral portion of the AADPL is the overall AADPL minus the 12ece Conscious portion RN AADPL, = AADPL. - RC AADPL RN AADP.L = 9.2% - 4.3% = 4.91/K. RN AADPL = 4.9% Page 9 L,PP 0902 Deeeanber 3, 2009 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this by and between the City of Baldwin Park, ( "City "), and _ ( "Consultant "). Attachment 3 day of , 20 10 In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Agreement as Exhibit "C." 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Consultant Services Agreement Page 2 of 5 Consultant 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent' Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,00,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide, (1) the City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); Consultant Services Agreement Consultant Page 3 of 5 (2) the coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self - insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. Consultant Services Agreement Page 4 of 5 Consultant 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17, EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based an proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close -out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT (B) Edwin "William" Galvez, P.E. Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Consultant Services Agreement Consultant Page 5 of 5 22, NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attorney. City Attorney: Joseph Pannone 1 Aleshire & Wynder, LLP South Bay Center, 1515 West 190th Street South Tower, Suite 565 Gardena, CA 90248 (310) 527 -6660 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk CITY OF BALDWIN PARK Manuel Lozano, Mayor Dated: CONSULTANT: FIRM NAME By: Name: Dated: Title: Address: Telephone: ( ) - P • A � R K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: February 2, 2010 CITY COUNCIL AGENDA FEB.- 2 ITEM N0. STAFF REPORT SUBJECT: DEDICATION OF CITY OWNED PARCELS TO THE CITY OF BALDWIN PARK FOR ROADWAY PURPOSES 101-1110013A The purpose of this report is to request that the City Council consider authorizing the dedication of two City owned parcels to the City for roadway purposes. BACKGROUND The City of Baldwin Park currently owns two parcels that are located within existing roadways, but which are described as vacant land by the Los Angeles County Assessor's Office. The first parcel is located on Hornbrook Avenue, north of Lubican Street. The second is located on Cavette Place, east of Maine Avenue. Both parcels are shown in the accompanying attachments. DISCUSSION The two above - mentioned parcels are already in use for roadway purposes within existing streets, and no construction or improvements are necessary. The attached dedication documents are merely the instrument to convert these parcels from a `vacant land' category to a `public right -of -way' category in the Los Angeles County Assessor's Office records. This will allow the parcels to become exempt from property taxes. FISCAL IMPACT There is no fiscal impact to the General Fund associated with these dedications. The only cost associated with the recordation of these documents is a recording fee of $50 for each parcel paid to the Los Angeles County Recorder's Office. Authorize Dedication of City Owned Parcels Page 2 of 2 February 2, 2010 RECOMMENDATION It is recommended that the City Council: 1. Authorize the Mayor to execute the dedication documents; 2. Authorize the City Engineer to accept on the City's behalf the dedication for roadway purposes of the above referenced parcels-, and 3. Authorize the recordation of these dedication documents ATTACHMENTS 1. Dedication documents for parcel 8546- 018 -040 (900) 2. Dedication documents for parcel 8A;15009 -045 (903) When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use Onl DEDICATION Attachment 1 APN: 8546 - 018 - 040 (900) REFERENCE: D - 2009 -003 STREET ADDRESS: NA The undersigned, being an authorized agent(s) of /or the present fee title owner(s) of record of the herein described real property, do(es) hereby make a dedication to the City of Baldwin Park, a Municipal Corporation, in the State of California, and its successors or assigns, of an easement, for public roadway, sewers and drainage purposes and all uses appurtenant thereto, with the right of immediate entry and continued possession, for the construction, improvement, maintenance, repairs, operation and replacement of public structures, facilities and improvements in and upon the real property situated in the City of Baldwin Park, County of Los Angeles, State of California, as described in EXHIBIT "A" and illustrated in EXHIBIT "B " attached hereto. It is understood and agreed that the City of Baldwin Park and its successors or assigns shall incur no liability with respect to such a dedication, and shall not assume any responsibility for the offered easement or any improvements thereon or therein until such dedication has been accepted by the City of Baldwin Park. The provisions hereof shall insure to the benefit of and be binding upon heirs, successors, assigns and personal representatives of the respective parties hereto. Name Signature (Notary Acknowledgment Required for Each Signatory) NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of , 20 before me, Date personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Page 2 of 4 APN: 8546 018 - 040 (900) REFERENCE: D - 2009 -003 EXHIBIT A VALLEY VIEW ACRES N 65 FT OF S 130 FT OF W 56 FT OF E 274.99 FT OF LOT 60 APN: - 8546 018 -040 {900) ,37 56 uj c' -1y (9 � D"OO 0 0 U:� ca 0 }- W140111did 11 -!�-q ,60 c5L) 7 a46 10 - 9 99.99 A1.891,59,3041E. 375,00 Page 3 of 4 REFERENCE: D - 2009-003 5-11 z �;�5 APN: 8546 - 018 - 040 (900) CERTIFICATE OF ACCEPTANCE Page 4 of 4 REFERENCE: D - 2009 -003 This is to certify that the interest in real property dedicated herein to the CITY OF BALDWIN PARK, a Municipal Corporation, is hereby accepted by the undersigned, City Engineer, and the grantee(s) consent(s) to the recordation thereof and acknowledges that said Municipal Corporation shall take possession of such real property interests. CITY OF BALDWIN PARK Edwin "William" Galvez City Engineer /Public Works Director Date CALIFORNIA ALL - PURPOSE ACKNOWLEDGEMENT NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of , 20_ before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature When Recorded Return To. City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use Onl DEDICATION Attachment 2 APN: 8415 - 009 - 045 (903) REFERENCE: D - 2009 -002 STREET ADDRESS: NA The undersigned, being an authorized agent(s) of /or the present fee title owner(s) of record of the herein described real property, do(es) hereby make a dedication to the City of Baldwin Park, a Municipal Corporation, in the State of California, and its successors or assigns, of an easement, for public roadway, sewers and drainage purposes and all uses appurtenant thereto, with the right of immediate entry and continued possession, for the construction, improvement, maintenance, repairs, operation and replacement of public structures, facilities and improvements in and upon the real property situated in the City of Baldwin Park, County of Los Angeles, State of California, as described in EXHIBIT "A" and illustrated in EXHIBIT "B" attached hereto. It is understood and agreed that the City of Baldwin Park and its successors or assigns shall incur no liability with respect to such a dedication, and shall not assume any responsibility for the offered easement or any improvements thereon or therein until such dedication has been accepted by the City of Baldwin Park. The provisions hereof shall insure to the benefit of and be binding upon heirs, successors, assigns and personal representatives of the respective parties hereto. Name Signature (Notary Acknowledgment Required for Each Signatory) NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of ,20 before me, Date personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their capacity(ies), and that by his /her /their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Page 2 of 4 APN: 8415 - 009 - 045 (903) REFERENCE: d - 2009 -002 EXHIBIT A S16FTOFE54FTOFW234FTOFS ' /20FNW/OF NW' /40FSW' /OF SEC 8TISR1QW APN: 8415 009 - 045 (903) w �o r4.i / /If Page 3 of 4 REFERENCE: D - 2009 -002 i i ' + 50 CAVETTE- U " Y, APN: 8415 - 009 - 045 (903) CERTIFICATE OF ACCEPTANCE Page 4 of 4 REFERENCE: D - 2009 -002 This is to certify that the interest in real property dedicated herein to the CITY OF BALDWIN PARK, a Municipal Corporation, is hereby accepted by the undersigned, City Engineer, and the grantee(s) consent(s) to the recordation thereof and acknowledges that said Municipal Corporation shall take possession of such real property interests. CITY OF BALDWIN PARK Edwin "William" Galvez City Engineer /Public Works Director Date CALIFORNIA ALL - PURPOSE ACKNOWLEDGEMENT NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of , 20_ before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their capacity(ies), and that by his/her/their signature(s) on the instrument, the person(s) or the entity upon behalf of which the person(s) acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature CITY COUNCIL AGENDA FEB - 2 ITEM CITY OF BALDWIN PARK STAFF RE�RT "' -- BALDWIN P... A R K U TO: Honorable Mayor and Members of the City Council A FROM: Manuel Carrillo Jr., Director of Recreation and Community Services DATE: February 2, 2010 SUBJECT: APPROVAL. TO PURCHASE VEHICLE AND APPROPRIATION OF FUNDS PURPOSE The purpose of this report is to request the City Council to authorize the purchase of one (1) Chevy Silverado Hybrid vehicle under the Los Angeles County Bid and appropriate funds from the Air Quality Management District (AQMD) Fund and Community Block Grant (CDBG) from the Code Enforcement Program for the purchase of a Chevrolet Silverado Hybrid. BACKGROUND AND DISCUSSION Each year the City receives approximately $75,000 from the AQMD with the condition that the funds be specifically utilized for projects that reduce emissions such as alternative fuel vehicles. There is an estimated balance of approximately $350,000 in this restricted fund. At their City Council Meeting on May 6, 2009, $200,000 was approved for the Code Enforcement Program. The Code Enforcement Officer currently assigned to work in CDBG eligible areas will utilize the hybrid vehicle. After reviewing the City's fleet, staff is recommending the City purchase one (1) Chevrolet Silverado Hybrid vehicle to promote our efforts to save costs and become a "Green City." This vehicle can be purchased in accordance with the Los Angeles County Bid from an authorized dealer at the County's net cost. As a result, staff is requesting to waive the formal bid process. This would allow staff to procure the vehicles at a lower cost with a County authorized dealer. Whenever the City Council finds it in the best interest of the public and fiscally beneficial, the City may purchase City supplies and equipment utilizing purchasing agreements maintained by the County, State, or other public agencies without complying with the requirements of Section 34 of the City Ordinance Code. Section 34.23 (C) provides for the City Council to waive formal bidding procedures and 34.37 (A): When the City Council by four - fifths vote determines to dispense with such bidding and other procedures required in any individual instance upon finding by the Council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same. Whenever the Council finds that the public interest and convenience require, it may enter into joint purchasing agreements for acquisition of city supplies and equipment, with any other public agency; provided, that such agreement are authorized by the laws of the state. FISCAL IMPACT There will be no fiscal impact on the General Fund. Fund 231, which consist of funds forwarded to the City from AQMD for the purpose of reducing vehicle emissions has a current balance of $350,000. If approved this fund will incur the $17,164.03 and the CDBG Code Enforcement Program will incur $20,000 to purchase the Chevrolet Silverado Hybrid vehicle for a total purchase cost of $37,164.03. RECOMMENDATION Staff recommends the City Council approve the following: 1) The City Council find (i) that it would be uneconomical to follow the City's existing purchasing procedures since the vehicle is available at a lower price if purchased through an existing contract with the County and (ii) that the public welfare would be promoted by dispensing with the purchasing procedures; and 2) Waive formal bidding procedures and authorize staff to utilize the Los Angeles County bid for the purchase one (1) Chevrolet Silverado Hybrid vehicle; and 3) Authorize the Finance Director to appropriate $17,164.03 from AQMD Fund as equipment purchase and transfer $20,000 of the current CDBG Code Enforcement Program personnel budget to CDBG Code Enforcement Program equipment purchase. CITY COUNCIL AGENDA Vk FEB: - 2 CITY OF BALDWIN PARK STAFF REPOR ie ITEM No. BALDW IN P -A,R•K TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community Servic s DATE: February 2, 2010 SUBJECT: Teen Summit 2010 - General Information & Update PURPOSE The purpose of this report is to provide general information and update the City Council on the upcoming Teen Summit scheduled on Saturday, March 6, 2010 at the Esther Snyder Community Center. BACKGROUND Pursuant to Councilmemeber Monica Garcia's request, to develop and coordinate an event to provide an outlet for youth an opportunity to provide feedback on their community, services, challenges and issues pertaining the younger population. Staff began the process to research on how we can best achieve the request. As staff began researching this program, we were presented with a unique opportunity to collaborate with the Southern California Teen Coalition (SCTC). The SCTC is a collaboration of professionals from throughout southern California who are dedicated to creating opportunities for networking, training, and sharing resources. Subsequently, staff moved forward to host an existing successful similar event with the SCTC formerly known as the Coalition of Cities on Teen Programming (COCTP). The SCTC has been serving as the sole platform for ground breaking Teen Programming for over 15 years. There are 68 cities /agencies from as far north as Santa Barbara to San Diego who participate in roundtables, and events on a regular basis with the SCTC. As a group the coalition fosters new leaders who can utilize a variety of means to constructively engage the teen population. Therefore, staff felt it would be a good use of resources to collaborate and share the expenses, resources and leverage our strengths with the SCTC to provide this informative program to teens and to fulfill the council request. The SCTC Teen Summit event itself has a long- standing history and has been hosted by a variety of neighboring cities, the closest being the City of Lakewood. This regional event provides a cerebral environment which includes various workshops for youths grades 9th through 12th. Topics at past summits have included Drug and Alcohol Abuse, Teen Pregnancy, Career /Job Skills, Self Esteem Building, Community Service, Positive Relationships and Civic Responsibility, The Teen Summit also includes a town hall component that provides an opportunity for the youth to engage in dialogue with participants from other cities. The town hall atmosphere provides an outlet for the youth to discuss honestly and openly the social effects on their personal and social environments. DISCUSSION Staff has successfully participated in previous events with the SCTC. The caliber of the programming offered is superior and is well received by the participants. In addition, the City is playing a key role hosting the Teen Summit and the City has significantly contributed to the curriculum, schedule, and the overall program. Also the Baldwin Park Police Department will present a cutting edge workshop and address the seriousness of Sexting. Sexting has had a serious effect on the youth of our nation, and in order to address the seriousness of it, the youth must understand the ramifications of participating in such activities. Other topics include Bullying, Healthy Relationships, and an inspirational keynote presentation. Some facets of the program are still tentative and may slightly change, although below is a tentative schedule for Saturday, March 6, 2010. 9 :00am — 9:40am 9:15am — 10:10am 10:15am — 11:10am 11:15am — 12:10pm 12 :15pm — 1:OOpm 1:10pm — 2:00pm 3:OOpm — 4:OOpm Registration, Breakfast & Welcome Session 1 ( Sexting) Session 2 (Teen Pregnancy) Session 3 (Round Table) Lunch & College Fair /Resources Session 4 (Pending) Raffle, Entertainment & Closing In addition, staff will conduct a thorough outreach to include all three local high schools in Baldwin Park. Additionally, we will collaborate with key contacts at the respective high schools to ensure proper representation. FISCAL IMPACT No fiscal impact to the General Fund. The SCTC, community volunteers, participating agencies and Recreation and Community Services Department will cover all program needs. All administrative and part time staff for the event will be absorbed into the existing budget. RECOMMENDATION Staff recommends City Council receive and file and direct staff to continue to coordinate all elements associated the Teen Summit. fik q14 BA_LDW IN P • A • R - K TO: FROM: DATE: CITY OF BALDWIN PARK CITY COUNCIL AGENDA ITEM, W Honorable Mayor and Members of the City Council r✓ Manuel Carrillo Jr., Director of Recreation & Community Services February 2, 2010 SUBJECT: AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST FOR PROPOSALS FOR THE CONSTRUCTION OF OUTDOOR FITNESS EQUIPMENT AT HILDA L. SOLIS PARK PURPOSE The purpose of this report is to receive authorization from the City Council to advertise for Request For Proposals (RFP) for the purchase and construction of Outdoor Fitness Equipment at Hilda L. Solis Park. BACKGROUND The City's commitment to health has forged a pathway that has put Baldwin Park on the map and gained statewide and national attention. Since 1999, the City has partnered with Kaiser Permanente to educate youth regarding the importance of maintaining a healthy lifestyle. Through this collaboration, the City has raised awareness over the last 10 years around the dangers of childhood obesity before it became a national topic of discussion. As a result of this early awareness, the City has made significant policy changes that not only combat childhood obesity, but also has evolved into promoting healthy living for residents of all ages. The City of Baldwin Park has limited resources, especially in the current economic downturn; therefore the community relies on grants to fund recreational programs. This allows families to utilize programs and services at low or no cost, improving their quality of life. Although there are barriers in generating revenue forthe General Fund, providing high quality city services and programs for the community is a high priority within Baldwin Park. On November 24, 2009 the Department of Recreation and Community Services received notice a contribution in the amount of $30,000 was approved by Kaiser Foundation Hospital to fund an outdoor fitness zone project at Hilda L. Solis Park. The title of that project is, Workout Baldwin Park, which reflects a collaborative approach to increase access to physical activity opportunities in the community. Workout Baldwin Park is a project that will promote and enhance physical activity in the community through environmental changes. The project will include the installation of a state -of- the -art Outdoor Fitness Zone at Hilda L. Solis Park. The fitness zone will encourage healthy lifestyles with signage as well as highlight walking trails in the surrounding area. This project will also give the City of Baldwin Park the opportunity for community input as well as community education and awareness. Through evaluation and surveying methods the project will identify the change in the community after the completion of the project. Several methods will be used to measure the increase in physical activity for the affected area. DISCUSSION In an effort to work with a contractor that will meet the needs of the City in successfully completing this project, it is recommended an RFP be authorized to begin the process for creating this important project. The RFP specifications describe the scope of the project, including timeline, responsibilities and costs. Vendors utilizing recycled (or environmentally friendly) products are highly encouraged to submit bids. The RFP also reflects incentives for local hiring. Below is the proposed timeline for the project: 1. Proposals Due: March 3, 2010 2. Consultant Interviews: March 5, 2010 3. Selection of Contractor: March 8, 2010 4. Notice to Proceed; March 17, 2010 5. Community Input & Assessment: March 27, 2010 6. Ground Breaking: May 1, 2010 7. Grand Opening: June 26, 2010 8. Walk with the Mayor & City Council: July 3, July 10, July 17, July 24 and July 31 Upon selection of the contractor, staff will bring back a report to the City Council for awarding of the contract. However, the design of the project will not be finalized until after the community input meetings, assessing the needs of the residents. FISCAL IMPACT The funds required for the equipment and installation will be funded by the $30,000 awarded monies from Kaiser Permanente. The City will be responsible for additional elements of the project, which will include flooring, signage and community outreach. The Department of Recreation and Community Services is requesting $15,500 from the Quimby Act monies for flooring to complement the installation of the new outdoor fitness equipment. This money would be for start -up, which is only a one -time only amount. The grant funding is reliant on the City contributing monies to the project as well as in -kind support through staffing and materials. The Department will absorb all administrative expenses and indirect overhead expenses as well as the continued maintenance of the equipment. If proposals come back at a lower cost than originally budgeted, then the amount being requested from the City Council will be adjusted. RECOMMENDATION Staff recommends City Council authorize advertising the RFP for purchase and installation of outdoor fitness equipment. Attachments: A) Project Budget B) Budget Justification C) Project Key Staff D) Request For Proposal (RFP) ATTACHMENT A WMER PFRMANENTL Organization Name: City of Baldwin Paris Date: July 31.2009 Created 10113105; Revised 5119108 Kaiser Permanente, Southern California Region * Note: It is the policy of Kaiser Permanente that administrative overhead or indirect costs up to a maximum of 15 perc of direct costs will be allowed. The indirect costs must be listed separately in the budget as a line item. Please e-mail completed Budget Template and Expense Report to so.cai.grants @kp.org Request from Kaiser Permanente In -Kind Contribution Other Sources of Income TOTAL BUDGET PERSONNELISTAFFING EXPENSES List title and % on project) 1 Director of Recreation & Community Services (5 %) $3,500 $3,500.00 2 Program Sup ervisor (15% ) $3,500 $3,500.00 3 Recreation Staff (10% ) $750 $750.00 4 Maintenance Staff 10 %) $2,625 $2,625.00 Subtotal, Personnel/Staffing Expenses $10,375 $10,375.00 $0.00 Benefits (_% of Personnel $0.00 $0.00 TOTAL, PERSONNEL $10,375.00 $10,375.00 $0.00 PROGRAMIOPERATING EXPENSES $0.00 Walkability Assessment Tool $2,500 $2,500.00 Printin IDu licatin $1,500 $1,500.00 Si na a $6,000 $2,000 $ 8,000.00 Public Service Announcement $2,500 $2,500.00 Local Travel $0.00 Rent $0.00 Other: $0.00 1 Equipment $22,500 $22,500.00 2 Installation $6,000 $6,000.00 3 Flooring $7,000 $7,000.00 TOTAL, PROGRAM EXPENSES $30,000.00 $17,500.00 $47,500.00 $0.00 INDIRECTIOVERHEAD EXPENSE of Expenses $5,000 $5,000.00 $0.00 TOTAL EXPENSES Personnel + Program + Indirect $30,000.00 $32,875.00 $2,500.00 $65,375.00 Created 10113105; Revised 5119108 Kaiser Permanente, Southern California Region * Note: It is the policy of Kaiser Permanente that administrative overhead or indirect costs up to a maximum of 15 perc of direct costs will be allowed. The indirect costs must be listed separately in the budget as a line item. Please e-mail completed Budget Template and Expense Report to so.cai.grants @kp.org ATTACHMENT B Budgeted [terns - Narrative Justification Personnel Expenses See Attachment -- Key Project Staff Funds Requested through KAISER Outdoor Fitness Equipment: The amount of being requested is the cost of an outdoor fitness clusters at Hilda L. Solis Park. The cost of the cluster includes the purchase of several pieces of equipment and delivery based on manufacturers in the area specializing in outdoor fitness equipment. The amount will also cover the installation of the equipment. Based on several initial quotes, the cost of equipment installation at the specified location is approximately $3,000. This includes all costs incurred for the manufacturer to appropriately measure, balance, Install and pour concrete for base. Signage: Includes large signage at each fitness zone with interchangeable pieces, elaborating on health benefits and ways to most appropriately utilize the each and every piece of equipment. Signage will be printed in English and Spanish, prominently highlighting Kaiser Permanente as a sponsor and will have a portion that is interchangeable to promote a "healthy tip of the season." Additional signage will also be posted at the designated walking trails, illustrating the safe route to walk or run. Any additional funds for signage will be used to post signs along the route with health tips as well. In -Kind Contributions from the City of Baldwin Park Public Service Announcement: The development of a Public Service Announcement will include the writing of a script, filming, editing and additional props. The Department has plans to work with local youth groups as well nearby colleges to create a strong message to share with the community. Flooring: Flooring for the fitness zones includes the cost for two (2) 35x40 pads, one for each fitness zone cluster of equipment. The cost is based on the average cost for concrete per square foot. Printing I Duplication: Includes the printing of community outreach information (program announcement, meeting invitations and program updates). Additional Budget Items Walkability Assessment: Through the collaboration with community partners, a walkability assessment will be conducted meeting requirements of a Cal Trans Grant, HEAC Grant and RWJ Grant. Information will be shared and utilized to prepare a plan and make physical changes. ATTACHMENT C Key Project Staff Manuel Carrillo Jr., Director of Recreation and Community Services - Oversee entire project as the Executive Director of the Department of Recreation and Community Services. Rudolph R. Galindo, Acting Program Supervisor - Project Manager: Responsible for the coordinating all elements of the Workout Baldwin Park, including supervising recreation staff with specific elements, overseeing the project budget, assisting with technical aspects and reporting. April M. Rojo, Acting Program Supervisor - Coordinate surveys, public input and measuring of expected outcomes and results of the project. Coordinate appropriate signage for fitness zones, walking trails and media publications. Alfredo Romero, Program Specialist - Coordinate community engagement and outreach with the public. Work with youth groups and community partners to create Public Service Announcement. Additional Department Staff - Assist with community meetings, surveys, implementation of sustainable recreation programs and all other miscellaneous tasks. ATTACHMENT D Fill 11� ■ P ' A ' K ' It REQUEST FOR PROPOSAL Workout Baldwin Park (Outdoor Fitness Zone) City of Baldwin Park Manuel Carrillo Jr. Director of Recreation and Community Services City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 No later than 5 :00pm on Monday, March 1, 2010 ATTACHMENT D Request for Proposal 1. INTRODUCTION February 2, 2010 The City of Baldwin Parr is requesting proposals from qualified professionals to provide to design, layout and install outdoor fitness equipment at Ililda L. Solis Park, located at 15010 Badillo Street, Baldwin Park, CA. The installation of outdoor fitness equipment is a part of a larger project, entitled Workout Baldwin Park. Through this project, the goal is to improve the health and well being of every resident in Baldwin Park. Workout Baldwin Park is a project that will promote and enhance physical activity in the community through environmental changes. The project will include the installation of a state- -of- the--art Outdoor Fitness Zone at Ililda L. Solis Park. The fitness zone will encourage healthy lifestyles with signage as well as highlight walking trails in the surrounding area. This project will also give the City of Baldwin Park the opportunity for community input as well as community education and awareness. Several measures will be taken to measure the increase in physical activity for the affected area. Implementation of the project will begin at the beginning of 2010 and will be completed by the end of the year. Funding for the purchase of equipment and signage has been approved through the Kaiser Permanente Foundation. Resources for installation and flooring will be covered by the City of Baldwin Park, This Request for Proposals (RFP) states the instructions for submitting proposals, the procedure and criteria by which a bidder may be selected and the contractual terms by with the City of Baldwin Park intends to govern the relationship between it and the selected vendor. 2. DEFINITION OF PARTIES Definition of Parties: The City of Baldwin Park will hereinafter be referred to as the "City." Respondents to the RFP shall be referred to as "bidders." The bidder to whom the contract is awarded shall be referred to as the "Contractor." 3. BACKGROUND The City of Baldwin Park has the twenty--fifth largest population within Los Angeles County's 88 cities, and is located in the San Gabriel Valley. The City was 1 ATTACHMENT D founded in 1887 and incorporated in 1956 under the general laws of the State of California. The City has grown to an estimated population of 80,000 within a boundary of 6.7 square miles. Housing is primarily single - family with a premier Community Center including an aquatics and senior center, physical fitness room, boxing and martial arts facility, and nearby child care services. Neighboring cities include Nest Covina, Irwindale, El Monte, and La Puente, The City has a high proportion of 0 -14 year old children (29.7 %). The Department of Recreation and Community Services oversees: • Six parks totaling 27 acres including a 4 acre nature park; • A 56,000 square foot Community Center including Senior Center and Aquatic Center; • An 8,000 square foot Teen Center; • An 12,000 square foot Skate Park; • A Family Service Center serving over 1,600 Baldwin Park and San Gabriel Valley residents annually. The Department realizes that our park acreage of .395 acres per 1,000 residents is deficient. However, with limited expansion opportunities, staff is looking for innovative ways in which to enhance our green space for both active and passive recreation uses. In addition, we would like to create a greater connectivity to the San Gabriel River and tributaries. 4. SCOPE OF WORK Delivery, installation and signage shall be included in the pricing and are the sole responsibility of the Contractor. The proposal requirements include: Provide product, labor, materials, and delivery to fully complete exercise equipment setup and acceptance testing; Provide verification of delivery The City is looking for eight (8) to ten (10) pieces of outdoor fitness equipment to create a workout zone at the existing park of Hilda L. Solis. The zone would be a cluster or a circuit, depending on input from the community. The proposal should include pricing for equipment, installation and signage. Bidders are encouraged to use their professional imagination when approaching this project. The Contractor will be expected to participate in a number of formal meetings with the City as well as at least two (2) community input meetings. This shall include a combination of meetings with City staff members and presentations to the following bodies: City Council, Recreation and Community Services 0a ATTACHMENT D Commission and key stakeholders. Participation of the Contractor at the two (2) community input meetings would require tangible equipment pieces for the public to test. 5. PROPOSAL SUBMITTAL Interested and qualified firms shall submit six (6) copies of their proposal, prepared in accordance with the instructions in this document by 5:00pm on Monday, March 1, 2010. All proposals shall be directed to the attention of: Manuel Carrillo Jr. Director of Recreation and Community Services City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Faxed or electronic proposals will not be accepted. The City will not entertain sales calls or presentations during the RFP process. Questions may be addressed to: Rudolph R. Galindo Acting Program Supervisor City of Baldwin Parr 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Email: rgalinclo @baldwinpark.com Office: (626) 813 -5245, Ext. 310 After proposals have been received and reviewed, the City will request selected applicants to make a presentation demonstrating the firm's capability. 6. PROPOSAL CONTENT Firms desiring to respond shall submit proposals in sufficient detail to allow a thorough evaluation and comparative analysis. The proposals should be as brief and concise as possible, without sacrificing clarity or the required information. The proposals should include as a minimum the following information, presented in a readily understood and logical format: a. Statement of project understanding containing any suggestions to expedite the project or special concerns that the City should be made aware of. The proposal should include any additional works tasks that the bidder feels are necessary for the successful completion of the project. 9 ATTACHMENT D b, A project team organization chart identifying those who will actually perform the work and a brief resume of each team member, including similar type projects in which they have been directly involved. Identify the Project Manager proposed for this project, The Project Manager will be the primary contact person to represent the firm. Sub - contractors, if any, shall be identified in the proposal with the same requirements as the main contractor. c. A list of similar projects that the firm has completed within the last five years. Information on the completed projects should include project name and description, agency and client name along with contact information, year completed, contract fee, and final project cost. d. A schedule of the proposed project indicating stages of wort {, time frames, and ability to perform the required services in a timely manner. e. A fee proposal in a separately sealed envelope. FEE PROPOSAL f. Two copies of your proposed fee shall be submitted in a separate sealed enveloped plainly labeled "Fee Proposal" with the name of the company and the project title. g. The fee schedule shall depict individual project tasks, and basic hourly rates for specific personnel to be used on the project, Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The proposal shall include a breakdown of the estimated number of hours, by personnel category, needed to complete each task. In addition, the fee shall reflect all anticipated fee increases during the contract duration, h. The terms and conditions for obtaining `reimbursable costs' shall be identified in the proposal. 7. CONTRACTOR SELECTION The City of Baldwin Park will evaluate all timely submitted proposals. The evaluation will be based on the technical information and qualifications presented in the proposal, project fees, and reference checks. Qualified bidders will be invited for an interview. Proposals will be evaluated on many criteria deemed to be in the City's best interests, including, but not limited to: • Cost M ATTACHMENT D • Quality • Service • Delivery • Ability to meet specifications • Warranty terms • Responsiveness to terms and conditions • Financial stability of bidder (length of time in business) • If applicable, use of recycled or environmentally friendly materials 8. ESTABLISHMENT OF CONTRACT The City will select the Contractor based on qualifications, and then negotiate a contract price based on available funding. 9. INSURANCE REQUIREMENTS The following minimum insurance coverage is required of the Contractor and all sub - contractors. a. Commercial general liability insurance or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence; b. Worker's Compensation insurance with statutory limits, and employer's liability insurance with limits not less than $1,000,000 per accident; c. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence; (insurance shall include coverage for owned, hired and non - owned automobiles.) All Certificates of Insurance of any kind shall name the City of Baldwin Park as additional insured with respect to the performance by the Contractor and all sub- contractors. The City will accept only Additional Insured (Form B), CG2010, with an edition date prior to 1993, unless approved otherwise by the City Attorney. 10, PROFESSIONAL SERVICES AGREEMENT A. No change in the scope of contract services will be permitted without mutual written approval by the City and Contractor. B. The successful bidder and any sub - contractors are required to obtain business licenses from the City of Baldwin Park. 5 ATTACHMENT D Deliverables • Location maps for projects site • Conceptual designs for proposed project • PowerPoint presentation with graphics of the proposed project to be used for City staff, City Council, key stakeholders and community input meetings. • Copies of all PowerPoint presentations • Equipment Pieces (8 --- 10) Flooring Materials 11. CITY RESPONSIBLITIES The City of Baldwin Park will be responsible for the following: a. Providing available technical data. b. Consultation as requested by the Contractor. 12. ACCEPTANCE AND FINAL PAYMENT Contractor will be compensated based on the percentage of individual work tasks that have been satisfactorily completed and accepted by the City. Under no circumstances will the Contractor be paid more than 85% of the total project fee before the final project has been approved and accepted by the Baldwin Park City Council. The remaining 15010 of the total project fee will be retained by the City until the Contractor has made all changes to the finished project as requested by the City. 13. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL Each bidder shall fully inform themselves of all project conditions and the effort required to successfully complete the project. Failure to do so will not relieve the selected contractor of the obligations to carry out the contract. 14. RIGHT TO REJECT PROPOSALS a. The City of Baldwin Park reserves the right to reject any or all proposals submitted, and no representation is made hereby that any written contract will be issued pursuant to this RFP or otherwise. b. The City also reserves the right to award a portion of work or combination, thereof. L•� ATTACHMENT D C. All costs incurred in the preparation of the proposal, the submission of additional information and /or any aspect of a proposal prior to award of a written contract will be borne by the bidders. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by the respondent. All proposals submitted to the City of Baldwin Park become property of the City. 15. PROJECT SCHEDULE 1. Proposals Due: March 1, 2010 2. Contractor Interviews: March 8, 2010 3. Selection of Contractor: March 17, 2010 4. Notice to Proceed: March 17, 2010 5. Community Input & Assessment: March 27, 2010 6. Ground Breaking: May 1, 2010 7. Grand Opening: June 26, 2010 8. Walk with the Mayor: July 3, July 10, July 17, July 24 and July 31 7 TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: February 2, 2010 Ir 1 i. FEB - 2 ITEM NO, � STAFF REPORT SUBJECT: APPROVE THE CONSTRUCTION DOCUMENTS FOR THE CDBG STREET IMPROVEMENTS, FY 200912010, AND AUTHORIZE ADVERSTISING FOR CONSTRUCTION BIDS PURPOSE This report requests that the City Council approve the CDBG Street Improvements specifications and authorize staff to solicit bids for construction. BACKGROUND Community Development Block Grant (CDBG) funds have been allocated to the City of Baldwin Park thru the Housing and Urban Development (HUD) agency in the amount of $143,000, The use of CDBG funds requires that only eligible areas receive benefit of these funds. The improvements consist of performing maintenance to extend the life of the street pavement. Crack sealing will prevent water from infiltrating and damaging the roadway subgrade while a coat of slurry will rejuvenate the pavement surface. The finish product will be fresh looking newly striped street. DISCUSSION The recommended improvements consist of crack and slurry sealing the streets. Necessary concrete work such as curb and gutter, sidewalk, wheel chair ramps and cross gutters are also included in the project scope. The streets included in the scope of work are Salisbury St, Royston St, Chelsfield St, Fairgrove Ave and Waltham St, all between Syracuse Ave and Barnes Ave. The construction documents, plans, specifications, and engineer's estimate were developed in- house. The construction documents are available for review in the office of the City Engineer. Attachment A provides a copy of the Notice Inviting Bids and Attachment B is a map showing the locations of the proposed improvements. Construction is expected to start in March 2010. Approve PS &E for CDBG Street Improvements, FY 2009/2010 February 2, 2010 Page 2 of 2 After bids are analyzed, staff will right -size the project scope to ensure full use of the funds. If there are sufficient funds, they may also be utilized to perform construction management, inspection, and/or assurance of full labor compliance to HUD standards. FISCAL IMPACT There is no impact to the General Fund. The following table summarizes the CDBG funds available and the expenditure estimate: RECOMMENDATION Staff recommends that City Council approve the project specifications and authorize staff to solicit construction bids for the CDBG Street Improvements, FY 2009/2010. ATTACHMENTS A. Notice Inviting Bids B. Project Location Map ATTACHMENT A NOTICE INVITING SEALED BIDS CDBG STREET IMPROVEMENTS PROJECT IN THE CITY OF BALDWIN PARK PUBLIC NOTICE IS HEREBY GIVEN that the City of BALDWIN PARK as AGENCY, invites sealed bids for the above stated project and will receive such bids in the office of the City Engineer, at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 a.m. on March 3, 2010, at which time they will be publicly opened. Copies of the Bid and Contract Documents are available from the CITY OF BALDWIN PARK, Public Works Department, 14403 East Pacific Avenue, Baldwin Park, CA 91706. One (1) set of Bid and Contract Documents will be provided to bidder at a cost of $20.00. The City will mail the Bid and Contract Documents to bidder at an additional cost of $10.00. Mail the request for Bid and Contract Documents, with payment, to the address above. The general nature of work involves slurry seal resurfacing on Salisbury Street, Royston Street, Chelsfield Street, Fairgrove Avenue, Waltham Street all from Syracuse Avenue to Barnes Avenue. The work also consists of repairing concrete work such as curb and gutter, sidewalk, wheel chair ramps and cross gutters where necessary in that neighborhood. Related work includes mobilization and applying a construction safety plan, construction surveying, adjusting manholes and utility covers, repainting traffic stripes and pavement markings, and placing pavement markers, and all appurtenant work. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Proposal. The descriptions of bid items are defined in the Technical Provisions. Based on the quantities listed in the Contractor's Bid Proposal, the construction cost is estimated to be $125,000. There is no pre -bid meeting for his project. Bids must be accompanied by a bid bond, made payable to the City for an amount no less than ten percent (10 %) of the bid amount. At the time of the contract award, the Contractor shall possess California Contractor License Class "A ". This is a federally- assisted construction contract. Federal Labor Standards Provisions, including prevailing wage requirements of the Davis -Bacon and Related Acts will be enforced. In the event of a conflict between Federal and State wages rates, the higher of the two will prevail. The Contractor's duty to pay State prevailing wages can be found under Labor Code Section 1770 et seq. and Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and employ apprentices including forfeitures and debarment. This is a HUD Section 3 construction contract. First preference will be given to a bidder who provides a reasonable bid and is a qualified Section 3 Business Concern. Second preference will be given to a bidder who provides a reasonable bid and commits to achieving the Section 3 employment, training and subcontracting opportunity goals by submitting a written commitment (Economic Opportunity Plan). In the procurement of supplies, equipment, construction, and services by sub - recipients, the conflict of interest provisions in (State LCA -- 24 CFR 85.36 and Non - Profit Organizations — 24 CFR 84.4), OMB Circular A -110, and 24 CFR 570.611, respectively, shall apply. No employee, officer or agent of the sub - recipient shall participate in selection, or in the award or administration of a contract supported by Federal funds if a conflict of interest, real or apparent, would be involved. Attention is directed to Sections 1777.5, 1777.6 and 1777.7 of the California Labor Code and Title S, California Administrative Code, Section 200 et seq. to ensure compliance and complete understanding of the law regarding apprentices. For questions regarding this project contact Victor Chavez at (626) 960 -4011 x459, or by e -mail at VChavez @BaldwinPark.com. ATTACHMENT B !fix' c� t� 5 a'a,Iva 4 P� Of JI v 4P lob • rl P , A , R - K CITY COUNCIL AGENDA TO: Honorable Mayor and Members of the Citv Council FROM: Vijay Singhal, Chief Executive Officer DATE: February 2, 2090 SUBJECT: Letter of Support — The Hoover Power Allocation Act PURPOSE This report requests that the City Council approve a letter of support for the Hoover Power Allocation Act. BACKGROUND AND DISCUSSION Over 29 million people rely on Hoover power as a vital resource in Arizona, California and Nevada for clean, renewable energy. Hoover power was first allocated by Congress in the Boulder Canyon Project Act of 1928 and again allocated through contracts with state, municipal and utility contractors in 1984. These contracts will expire in 2017. Introduced by Representative Grace Napolitano, passage of the proposed Hoover Power Allocation Act of 2009 (HR 4349) is critical to ensuring continued availability and reliability of Hoover power to the citizens of Arizona, California and Nevada. The current method by which power is distributed consists of three schedules to include the State of California and several cities in Southern California such as Glendale, Pasadena, Burbank, and Azusa. Under the proposed legislation, this practice would continue, however each of the current contractors would contribute five percent (5 %) of their power to a pool that would be distributed under a newly created fourth schedule. This power would be allocated to federally recognized Indian Tribes and other eligible entities that do not currently purchase Hoover power. Two - thirds of the new pool's power would be allocated through the Western Area Power Administration ("Western"), the remaining one -third would be distributed in equal shares through the Arizona Power Authority, through the Colorado River Commission of Nevada and through Western for new contractors in California. Hoover power is an important component of meeting resource planning law requirements related to utilities. Certainty in the allocation of Hoover power is also needed for effective regional transmission planning as states work with the Federal government to redesign and upgrade the regional electric transmission grid. RECOMMENDATION Staff recommends City Council approve a letter in support of HR 4349 to be sent to the Southern California Congressional Delegation Members; the office of Representative Grace Napolitano and the offices of Senators Feinstein & Boxer. Attachment • Letters of Support • Fact Sheet— HR 4349 • HR 4349 February x, 2010 The Honorable Grace Napolitano U.S. House of Representatives 1610 Longworth House Office Building Washington, D.C. 20515 RE: Hoover Power Legislation -- HR 4349 Dear Representative Napolitano, On behalf of the businesses and residents of the City of Baldwin Park, we want to thank you for your leadership and commitment to sponsor legislation that will retain Hoover Dam power for beneficiaries in Southern.. California. This action will preserve low -cost, emission -free Hoover Dam hydropower currently used to move Colorado River water across the Southern California region. Hoover Dam power contractors in California, Nevada and Arizona have reached a compromise after two years of negotiations to ensure. beneficiaries of Hoover Dam power today will continue to have access to this power source well into the future. Congressional action is necessary to provide certainty for these contractors. It will avoid costly litigation over the - distribution of this crucial resource and complement environmental mitigation efforts already underway along the Lower Colorado River. That environmental. commitment extends for 50 years — the same amount of time now being sought to extend Hoover Dam power allocations. Should California contractors lose. their historic Hoover Dam power allocation, they will be forced to pay a .premium for additional power supplies that may not be emission free. That would be a tremendous financial and environmental setback for the State, and for numerous Southern California cities, and would also result in dramatically more expensive imported water. Once again, your leadership is greatly appreciated. Manuel Lozano Mayor Marlen Garcia Councilmember Sincerely, Ricardo Pacheco Mayor Pro Tern Monica Garcia Susan Rubio Councilmember Councilmember Overview THE HOOVER POWER ALLOCATION ACT Delivering Clean Renewable Hydropower~ to Southwest States and Cities Fact Sheet Hoover power is a vital power resource for consumers in Arizona, California, and Nevada. Over 29 million people rely on this power, which is a clean renewable source of energy. Since its construction, Hoover Dam power has been allocated by Act of Congress. Hoover power was first allocated by Congress in the Boulder Canyon Project Act of 1928. In 1984, Congress again allocated Hoover power through contracts with state, municipal and utility contractors, These contracts will expire in 2017. Passage of the proposed Hoover Power Allocation Act of 2009 is critical to ensuring the continued availability and reliability of Hoover power to the citizens of Arizona, California and Nevada. The 1984 Hoover Power Plant Act distributed Hoover power to the following contractors under three schedules: Schedule A includes the original purchasers of Hoover power as authorized in the Boulder Canyon Project Act of 1928: Metropolitan Water District of Southern California; Cities of Los Angeles, Glendale, Pasadena and Burbank; Southern California Edison Company; Arizona Power Authority; Colorado River Commission of Nevada; and City of Boulder City, Nevada Schedule B includes contractors that advance - funded the Hoover power turbine upratings as authorized in the Hoover Power Plant Act of 1984: State of California (Cities of Glendale, Pasadena, Burbank, Anaheim, Azusa, Banning, Colton, Riverside, Vernon), and States of Arizona and Nevada Schedule C governs allocations of excess energy, if any, to Arizona, California and Nevada as negotiated between the states and the federal government, Distribution of Power under the Proposed Legislation Under the proposed legislation, Congress would distribute Hoover power pursuant to Schedules A, B and C; however, each of the current Hoover contractors would contribute 5% of their Schedules A and B power to a pool that would be distributed under a new Schedule D. Schedule D power would be allocated to federally recognized Indian Tribes and other eligible entities that do not currently purchase Hoover power. Two - thirds of the Schedule D pool would be allocated through the Western Area Power Administration ( "Western "); the remaining one -third of the Schedule D pool would be distributed in equal shares through the Arizona Power Authority (for new contractors in Arizona), through the Colorado River Commission of Nevada(for new contractors in Nevada), and through Western (for new contractors in California). Why is the Proposed Legislation Necessary? The proposed legislation is critical to consumers in Arizona, California and Nevada These consumers have invested in this clean renewable source of energy over the past 75 years and they are committed to investing in it for another 50 years. To date, Hoover contractors have invested over $1.3 billion to construct, upgrade, operate, maintain, and replace Hoover Dam power equipment. From 2010 to 2017, these contractors will continue to invest more than $600 million in Hoover Dam. If the proposed legislation is enacted, the contractors would pay an additional $1.6 billion, beginning in 2017, for operation, maintenance, replacement, and equipment upgrades. Hoover contractors have also committed to providing over $150 million over 50 years to support the Lower Colorado River Multi - Species Conservation Program (MSCP) for the protection of 26 endangered, threatened and sensitive species on the lower Colorado River. Legislation authorizing the MSCP was enacted by Congress in the 110th Congress and signed into law on March 30, 2009. Congressional action is needed to provide certainty to the 29 million beneficiaries of Hoover power and to avoid disruption of decades of careful generation resource planning, procurement and integration by contractors in the three states. Resource planning laws require utilities to provide long -term certainty when meeting future needs for generation. Hoover power is an important component in meeting these future planning requirements. Certainty in the allocation of Hoover power is also needed for effective regional transmission planning, as states work with the Federal government to re- design and upgrade the regional electric transmission grid. Finally, water providers depend on Hoover power to ensure efficient and reliable Colorado River water deliveries. Where are Hoover Power Customers Located Today? Customers receiving Hoover power are located in the Boulder City Project Marketing Area as shown on the following map. Firth Power Ctistotners anti Marketing Area Municipalities State Agencies California 12 Arizona Power Authority 1 Anaheim Aguila Irrigation District 2 Azusa Avra Valley Irrigation & Drainage District 3 Banning Buckeye Water Conservation District 4 Burbank Central Arizona Water Conservation District 5 Colton Chandler Heights Citrus Irrigation District G Glendale Cortaro- Marana Irrigation District 7 Los Angeles E D #2, Pinal, E D #3, Pinal, E 1) #4, Phial a Pasadena E D 115, Maricopa, E D 115, Pinal, E D #G, Pinal 9 Riverside E D #7, Maricopa, E D #B, Maricopa 10 Vernon City of Safford Harquahala Valley Puwer District Nevada Maricopa County Municipal Water District 11 Boulder City McMullen Valley Water Conservation & Drainage District Ocotillo Water Conservation District City of Page Queen Creek Irrigation District Roosevelt Irrigation District Roosevelt Water Conservation DiArict Salt River Project San Tan Irrigation District Silverbell Irrigation District Town of Thatcher Tonopah Irrigation District Wellton- Mohawk Irrigation & Drainage District Town of Wickenburg 13 Colorado River Commission of Nevada NV Energy Southern Nevada Water Authority Boulder City Lincoln County Power District NoA Overton Power Dist ict No, 5 Valley Electric Association Entities at the Basic Management Industrial Complex 14 Metropolitan Water Rish ict of Sou #het'rr California Investor-Owned Utilities 15 Southern California Edison Company t nuTtleNTicnT�u U 5.UOV NT INFONMAT10 ION Cp I ] 11 TIF CONGRESS Ho o 181' 8ESS10N 4349 To further allocate and expand the ava- ilability of hydroelectric, power generated at Iloover Dun, and for other purposes. IN THE HOUSE OF REPREA SLl\1`l}.1LMTES DI,CEIMBLR. 1.6, 2009 Airs. NArOLI'Pir NO (for herself, Mr. BACA, iMr. BI�CI� }It�I2A, 1'114. I3r,RxLE , Mr. RIm.AIAN, 11r. Bimilt Lw, Mrs, BONO AXIWK, MI'. CALATERT, MI'. CAMP - BELL, 1'IriS. CAPPS, MS. CHU, AMY, COSTA, Mrs. DAVIs of Cahfol'nia, Air. DR.EIER., Air. FKwI,,,wS of Arizona, il'Ir. GALLPGLI, Air, GAffiWrNDI, N11. GR JALVA, MS. 11AR.TA'IAN, A11'. IInI,LI;R, Ali,. IIomm, Mr. ITUNTTMR, Air. 1SSA, M.S. LEE of Ca.lifol -10 a, Mr. LiiAvis of California, MS, MATSUI, 1'Ir'. IICCARTHY of California, A1r, 1I(-,,KIi,oN, Mr. GAR ('1. NIII,I,I-.R. of Cali - fornia, 111r. GI;,OROE MiLLII,R of California, NIs, Ricli I3- nsoNT, Ms. ROY - 1W,- ALLARD, 111'. Rows, ills. LINDA T. Si1NCHIM,, of California, ills. LO- RPTTA SANCE P',Z, o[' California, Mr. SHADPGr, l'11'. 8I- IERi1 ANT, il'11'. S)lc r� lis. '1`ITZIS, 1�Is. WATERS, AIR. AVATSON, NIP. ANTAX-MiuN, APIs. AVOOLSE , and Air. Fi,ik E) introduced the following bill; which was re- ferred to the Committee on Natural Resources FA To 'further allocate and expand the availability of hydro- electric power generated at Hoover Dann, and for other Purposes. 1 Be it enacted, by the Senate and House ref Represunta.- 2 tives of-'the United, States of America in Congress assembled, N 1 SECTION 1. SHORT TITLE. 2 This Act may be cited as the "Hoover Po «per Alloca- 3 tion Act of 2009 ", 4 SEC. 2, ALLOCATION OF CONTRACTS FOR POWER. 5 (a) SCIIEDum,,, A Pmvj�,,R. Section 105(a)(1)(A) of 6 the Hoover Power Plant Act of 1984 (43 U.S.C. 7 619a(a)(1)(A)) IS amended- 8 (1) by Strlknlg "r enmval "; 9 (2) by striking "June 4, 1987" and inserting 10 "October 1, 201.7 "; and 11 (3) by striping Schedule A and inserting the 12 follo«ing: "Schedule tl Long term 8eliedule A continoroat. Capacity and associated firm energ y for offers of contracts to I3oulder Canyon prgjeet coutsactors .HR 4349 IH Contingent Firm energ , (thousands of Ic VIO Contractor capacity (Iff) Summer winter Total motropolitali water. District of Southern California ............. 249,948 859,163 368,212 1,227,375 Cite of Los tlnacles 495,732 464,108 199,175 663,283 Southern California 1; }dison Company .. 280,245 166,712 71,448 238,160 City of Glendale ....... 18,178 45,028 19,2437 66,325 City of Pasadena ..... 11,108 38,622 16,553 55,175 City of Burbank ......, 5,176 14,070 6,030 20,100 .Arizona Power Alithorit.) ............... 190,869 429,582 184,107 613,689 Colorado River Commission of Nevada ................. 190,869 429,582 184,1.07 61.3,689 United Statcs, for I3oulder City ........ 20,198 53,200 22,800 76,000 1,162,323 2,500,067 1,071,729 3,571,796 ". Totals ....................... .HR 4349 IH 3 1 (b) SCIIEDULE B Po\vim. Section 105(a)(1)(B) of 2 the Hoover Power Phmt Act of 1984 (43 U.S.C. 3 (il9a(a)(1)(13)) is airiended to read its folloii,s: 4 "(B) To each existing contractor for power generated 5 at Hoover Dam, C.1, contract, for delivery commencing Octo- 6 ber 1, 2017, of the amount of contingent capacity and 7 firm energy specified for that contractor in the follm,��ing 8 table: "Schedule 11 I,oitg -terra Schrdnle 13 contingent e ;gweity tnu3 asaocinted f l-Itj i�110 for offers n£ contracts to Boulder Canyon project cmt.rnctors 9 (S011tltlpllt Firm onerg), (thousands Of kWh) Contractor eahaeltp (Icw) Sulnmar Winter Total City of Glendith.. ....... 2,020 2,749 1,194 3,943 City of Pasadena ....... 9,089 2,399 1,041 3,440 City of Burhauk ......... 15,149 3,604 1,566 5,170 City of Anaheim ........ 40,396 34,442 14,958 49,400 City of Azusa ............. 4,039 3,312 1,438 4,750 City of Banning ......... 2,020 1,324 576 1,900 City of Colton ............ 3,030 2,650 1,150 3,800 City of Riverside ........ 30,296 25,831 11,219 37,050 City of Vernon ........... 22,218 18,546 8,054 26,600 Arizona ...................... 189,860 140,600 60,800 201,400 Nevada ....................... 189,860 273,600 117,800 391,400 507,977 509,057 2 19,79 6 728,853" Totals ......................... 9 (c) SCHEDULE C POAVER.- Section 105(a)(1)(C) of 10 the Hoover Power Plant Aet of 1984 (43 U.S.C. 11 619a(a)(1)(C)) is amended - 12 (1) by striping "June 1, 1987" . and inserting 13 "October 1, 2017 "; and 14 (2) by striking Schedule C and inserting the 15 follotling: .HR 4349 111 4 "Sched111e C lexcess N�urrbn, Priority of entitlement to excess enemy State Pivst: Meeting Arizona's first priority right to deliv- ery of excess energy which is equal in each year of operation to 200 million kilowatthours: Pro - vidod, That in the event excess eller2y ill the muollnt of 200 million kllowatthonrs is not gen- erated during any year of operation, Arizona shall accumulate a first right to delivery of excess energy subsequently generated in an amount not to exceed hflfl million kilowatthours, iilelllsive of the cln'rent years 200 million kilowattllours. Said first right of delivery shall accrue at a rate of 200 million kilowatthours her year for each year excess energy in an i1111ollut of 200 million kiloR'attlimirs is not gemi-ated, less amounts of excess enemy delivered. .......... ............................... Arizona Second: Meeting Iloover Dam contractual obliga- tions guider Schedule A of subsection (a)(I)(A), under Schedule, B of subsection {a)(1)(I3), and under Schedule D of subsection (a) (2), not ex- ceCding 26 million kilowatthm s in each year of opel- ation . .............................. ............................... Arizona, Nevada, and California Third: lIeeting the onerg,y requirements of the three States, such available excess energy to he divided equalty 1111ong the States . ...... ............................... Arizona, Nevada, and California" 1 (d) SCIIPDULE D PoNVER.— Section 105(x,) of the 2 Hoover Pourer Plant Act of 1984 (43 U.S.C. 619a(a)) is 3 amended--- - 4 (1) by redesigiiating paragraphs (2), (3), and 5 (4) as pa.ragTaphs (3), (4), and (5), respectively; and 6 (2) by inserting after paragraph (1) the fol- 7 to Ong; 8 "(2)(A) The Secretary of Energy is authorized to and 9 shall create from the apportioned allocation of contingelit 10 capacity and firnt energy adjusted from the amounts au- 6HR 4349 TH 5 1 thorired in this Act in 1984 to the amounts shown in 2 Schedule A a11d Schedule B, as modified by the Hoover 3 Power Allocation Act of 2009, a resource fool equal to 4 5 percent of the filll rated capa.eity of 2,074,000 kilowatts, 5 and associated firm energy, as shown in Schedule D (re- 6 ferred to in this section as `Schedule D contingent capac- 7 ity and firm energy'): "Sehedule D ILoug -teivl Schedule. D resomve pool of contingent eupnuity and w"orined firm energn, For new allot.toes 8 "(B) The Secretary of Energy shall offer Schedule 9 D contingency capacity and firm energy to entities not re- 10 eciviiig contingent capacity and firm energy under sub- 11 paragraphs (A) and (B) of paragraph (1) (referred to in 12 this section as `new allottees') for delivery commencing 13 October 1, 201.7 pursuant to this subsection. In this sub- 14 section, the term `the marketing area for the Boulder City 15 Area Projects' shall have the same meaning as in appojidix 16 A of the General Consolidated Power Marketing Criteria. 17 or Regulations for Boulder City Area. Projects published .HR, 4349 IH Contingent Firm energy (thon'milds of kwh) State capacity (klv) Summer lhinter 'Dotal New Entities Allocated by the Secretary of 1L'11e1ry 69,170 105,637 45,376 151,013 New Entities Allocated I;y State Arizona _ ................... 11,51() 17,580 7,533 25,113 California .................. I1,510 17,580 7,533 25,113 Nevada ....................... 11,510 17,580 7,533 25,113 103,700 158,377 (57,975 226,352 Totals ......................... 8 "(B) The Secretary of Energy shall offer Schedule 9 D contingency capacity and firm energy to entities not re- 10 eciviiig contingent capacity and firm energy under sub- 11 paragraphs (A) and (B) of paragraph (1) (referred to in 12 this section as `new allottees') for delivery commencing 13 October 1, 201.7 pursuant to this subsection. In this sub- 14 section, the term `the marketing area for the Boulder City 15 Area Projects' shall have the same meaning as in appojidix 16 A of the General Consolidated Power Marketing Criteria. 17 or Regulations for Boulder City Area. Projects published .HR, 4349 IH 6 1 in the Federal Register on December 28, 1984 (49 Fed - 2 eral Register 50582 et seq.) (referred to in this section 3 -is the `Criteria'). 4 "(C) (1) AATlthln 18 months of the date of enactment 5 of the Hoover Power Allocation Act of 2009, the Seeretary 6 of Energy shall allocate through the Western Area Power 7 Administration (referred to in this section as `Western'), 8 for delivery commencing October 1, 201.7, for use in the 9 marketing area for the Boulder Cite Area Projects 66.7 10 percent of the Schedule; D contingent capacity and firth II energy to neiv allottees that are located iirithin the inar- 12 keting area for the Boulder City Area Projects and that 13 are - 14 "(I) eligible to enter into contracts under sec - 15 tion 5 of the Boulder Canyon Project Act (43 U.S.C. 16 617d); or 17 "(II) federally recognized Indian tribes. 18 "(ii) In the case of Arizona and Nevada, Schedule 19 D contingent capacity and firm onergy for new allottees 20 shall be offered through the Arizona Power Authority and 21 the Colorado Diver Commission of Nevada, respectively, 22 "(iii) In performing its allocation of Schedule D 23 poiver provided for in this subparagraph, Western shall 24 apply criteria developed in consultation J}Titlt the States of 25 Arizona, Nevada., and California.. .HR 4349 II-I r] 1 "(D) Within I year of the elate of enactment of the 2 Hoover Power Allocation Act of 2000, the Secretary of 3 Energy also sha11 allocate, for delivery commencing Octo- 4 ber 1, 2017, for use in the marketing area for the Boulder 5 City Area Prqjects ILL percent of the Schedule D contin- 6 gent capacity and firm energy= to each of- 7 "(i) the Arizona Power Authority for allocation S to neiv allottees in the State of Arizorna; 9 "(ii) the Colorado River Commission of Nevada 10 for allocation to neAv allottees in the State of No- 11 vada; and 12 "(iii) Western for allocation to new allottees 13 within the State of California. 14 "(E) l +each contract; offered pursuant to this sub - 15 section shall include a provision requiring the new allottee 16 to pay a proportionate share of its State's respective con - 17 tribution (determined in accordance with each State's ap- 1 S plicable funding agreement) to the cost of the Lower Colo - 19 rado River Multi-Species Conservation Program (as de- 20 fined in section 9401 of the Omnibus Public Land Man - 21 agement Act of 2009 (Public Law 111 --11; 123 Stat. 22 1327)), and to execute the Boulder Canyoji Project Innple- 23 mentation Agreement Contract No. 95 –PAO -10616 (re- 24 ('erred to in this section as the `Implementation Agree - 25 ment') . *HR 4349 1H 8 1 "(F) Any of the 66.7 percent of Schedule I) eontin- 2 gent capacity and firm energy that is to be allocated by 3 Western that is not allocated and placed under contract 4 by October 1, 2017, shall be returned to those contractors 5 shoivn in Schedule A and Schedule B in the same propor- 6 Lion as those contractors' allocations of Schedule A and 7 Schedule B contingent capacity and firm energy. Any of 8 the 33.3 l:rercent of Sehedule 1) contingent capacity and 9 firm energy that is to be distributed i-�lithirl the States of 10 Arizona, Nevada, and California that is not allocated and 11 placed under contract by October 1, 2017, shall be re- 12 turned to the Schedule A and Schedule B contractors 13 AlITithin the State in which the Schedule D contingent ca- 14 pacity and firm energy were to be distributed, in the same 15 proportion as those contractors' allocations of Schedule A 16 and Schedule B contingent capacity and firm energy. ". 17 (e) 'Ib'1'iu, OBrAGATIONS.— Paragraph (3) of section 18 105(x) of the Hoover Power Plant Act of 1984 (43 U.S.C. 19 619a(a)) (as redesignated as subsection (d) (1)) is amend - 20 ed- 21 (1) in the first sentence, by striking "schedule 22 A of subsection (a.)(1)(A) of this section and schod- 23 ule B of subsection (a)(1)(B) of this Section" and in- 24 serting "pursuant to paragraphs, (1)(A), (1)(13), and 25 (2) "; and -HR 4349 1H I 1 (2) in the second sentence - 2 (A) by striking "any" and inserting 3 "each "; 4 (B) by striking "schedule C" and inserting 5 "Schedule C ", and 6 (C) by striking "schedules A and 13" and 7 inserting "Schedules A, 13, and D ". 8 (f) POWI +alb, ih>1uuCETING GRITEMIA. ---- Paragraph (4) 9 of section 1.05(x) of the Iloover Power Plant Act of 1984 10 (43 U.S.C. 619a(a)) (as redesignated as subsection (d)(1)) 11 is amended to read as follows: 12 "(4) SubdiA ision E of the Criteria shall be deemed 13 to have been modified to conform to this section, as modi- 14 fied by the IIoover Power lllloea.tion Act of 2009. The See- 15 retary of Energ3, shall cause to be included in the Federal 16 Register a notice conforming the text: of the regulations 17 to such modifications. ". 18 (g) CoN'l`RAur TI+RAHS.— Paragraph (5) of section 19 105(a) of the IIoover Power Plant Act of 1984 (43 U.S.C. 20 619a(a)) (as redesignated as subsection (d)(1)) is amend- 21 ed- 22 (1) by striking subparagraph (A) and inserting 23 the follom,ing: •I-IR 4349 IH 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 10 "(A) in accordance iiith section 5(a) of the Boulder Canyon Project Aot (43 U.S.C. 617d(a.)), expire September 30, 2007 ; "; (2) in the proviso of subparagraph (B)— (A) by striking "shall use" and inserting "shall allocate "; and (B) by striking "and" after tyre semicolon at the end; (3) in subparagraph (C), by striking the period at the end and inserting a. semicolon; and (4) by adding at the end the f'olloiNving: "(D) authorize and require Western to collect from new allottees a pro rata share of Hoover Dann repayable advances paid for by contractors prior to October 1, 2017) and remit such amorrnnts to tine contractors that paid such advances in proportion to the amounts paid by such contractors as specified in section 6.4 of the Implementation Agreement; "(E) permit transactions with an independent system operator; and "(P) contain the same material terms included in section 5.6 of those long -term contracts for ptir- cha.ses from the Hoover Power Plant that were made in accordance with this Act and are in existence on .Hit 4349 IH 11 1 the date of enactment of the Hoover Power Alloca- 2 Lion Act of 2009. ". 3 (h) ExISTING WGIITS.— Section 105(b) of the Roo - 4 ver Power Plant Act of 1984 (43 U.S.C. 619a(b)) is 5 amended by strlkrrig `201777 and inserting; "2067 ". 6 (i) OFFERS.— Section 105(c) of the Hoover Power 7 Plant Act of 1984 (43 U.S.C. 619a(c)) is amended. to read 8 as follows: 9 "(c) OFFER OF CONTRACT TO OTIMm E\TTITILS.— 10 If army existing contractor fails to accept an offered con - 11 tract, the Secretary of Energy shall offer the contingent 12 capacity and firm energy thus available first to other enti- 13 ties in the same State listed in Schedule A and Schedule 14 B, second to other entities listed in Schedule A a-nd Sehed- 15 talc 13, third to other entities in the same State which re- 16 ceive contingent capacity and firm energy under sub - 17 section (a)(2) of this section, and last to othor entities 18 which receive contingent capacity and firm energy under 19 subsection (a) (2) of this section. ". 20 (j) AVAILABILITY OF NVATER,— Section 105(4) of the 21 Hoover Pourer Plant Act of 1984 (43 U.S.C. 619a(d) is 22 amended to read as follom s: 23 "(d) AVATER AVAILABILITY.— Except with respect to 24 energy purchased at the request of an allottee pursuant 25 to subsection (a)(3), the obligation of the Secretary of En- *HR 4349 IH 1.2 1 orgy to deliver contingent capacity and firm energy pursu- 2 ant to contracts entered into pursuant to this section shall 3 be sulJjeet to availability of the water needed to produce 4 such contingent capacity and firm energy. In the event 5 that water is not available to produce the contingent ca- 6 pacity and firrn energy set forth in Schedule A, Schedule 7 B, and Schedule D, the Secretary of Energy shall adjust 8 the contingent capacity and firm energy offered sander, 9 those Schedules in the smile hroportioia as those contrae- 10 tors' allocations of Schedule A, Schedule 11, and Schedule 11 D contingent eapacity and firm energy bears to the full 12 rated contingent capacity and firrn energy obligations. ". 13 (k) CoNFORAMINa, Aim MNDAIENTS. --- Section 105 of the 14 Hoover Power Plant Act of 1984 (43 U.S.C. 619a) is 15 amended- 16 (1) by striking subsections (e) and (f); and 17 (2) by redesignating subsections (g), (h), a.ud 18 (i) as subsections (e), (f), and (g), respectively. 19 (1) CONTINUED CoNGRE'SSTONT L Oti>ERS1011T. —Sub- 20 section (e) of section 105 of the Hoover Power Plant Act 21 of 1984 (43 U.S.C. 619x)) (as redesignated by subsection 22 (k)(2)) is aniended- 23 (1) in the first sentence, by striking "the re- 24 neural of "; and .FIII 4349 III 13 1 (2) in the second sentence, by striking "June 1, 2 1987, and ending September 30, 2017" . and insert - 3 ing "October 1, 2017, and ending September 30, 4 2067 ". 5 (111) COUNT (f)(1) of see - 6 Lion 105 of the Hoover Power Plant Act of 1984 (43 7 U.S.C. 619,.) (as redesignated by subsection (k)(2)) is 8 amended in the first sentence by striking "this Act" and 9 inserting "the Hoover Power Allocation Act of 2009 ". 10 (11) REAFI+IRMATION OI,' CONCIZLSSIONAL DEi CLARA- 11 'LION OF PURPOSE.—Subsection (g) of section 105 of the 12 Hoover Power Plant Act of 1984 (43 U.S.C. 619x.) (as 13 redesignated by subsection (k)(2)) is amended- 14 (1) by striking "subsections (c), (g), and (h) of 15 this section" and inserting "this Act "; and 16 (2) by striking "June 1, 1987, and ending Sep- 17 tember 30, 2017" and inserting "October 1, 2017, 18 and ending September 30, 2067 ". O •HR 4349 IH TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works DATE: February 2, 2010 SUBJECT: AUTHORIZE THE CEO TO SUBMIT PROJECTS FOR ARRA CYCLE 2 FUNDING AND TO ENGAGE CONSULTANTS TO PREPARE PLANS AND SPECIFICATIONS FOR THESE PROJECTS PURPOSE The purpose of this report is request that the City Council grant the Chief Executive Officer with the authority to submit four projects for consideration of ARRA 2 funding and to enter into agreements with consultants to prepare plans and other necessary documents in order to have projects "shovel ready" for funding consideration. BACKGROUND There is a legislative proposal to provide additional ARRA funds to local agencies totaling $2.57 billion for the State of California. The MTA has advised local agencies to prepare for the next round of ARRA funds, but has also advised that this next round will have a much tighter timeline. The amount to be allocated to the City of Baldwin Park is not yet known. We should find out by March 2010, but that would be too late to submit a project for funding consideration. DISCUSSION The MTA has set a deadline of February 5, 2010 for local agencies to amend the TIP (MTA's Transportation Improvement Plan) which is the document identifying the projects that are budgeted and that have funding ready for drawdown. Thereafter, February 26, 2010 is the MTA deadline to submit an expenditure plan for each project. This is essentially the timeline for delivering the projects, including construction and closeout. Projects that will be considered must be shovel ready in order to be considered for ARRA Cycle 2 Distribution of Funds. The term "shovel ready" means projects that have been designed and projects with environmental documents already prepared. Consultant to Develop PS &E for ARRA 2 Funding Allocation Page 2 of 3 February 2, 2010 The next milestone is April 1, 2010 which is the deadline to obtain Caltrans approval of the construction documents. These documents are required by Caltrans to approve the funds. This package also includes the plans and bid documents which are used to advertise for construction bids. The local agency would then have 90 days to enter into a construction contract and the improvements would need to be completed by September 2010. Staff believes that we will obtain funding for at least one project. The estimated cost of a typical project that the City will submit or re- submit is in the range of $390,000 to $950,000. The four projects that staff recommends for developing are: ❑ Los Angeles Roadway Improvements, Merced to West City Limit $950,000 ❑ Merced Avenue Roadway Preservation, Ramona to Big Dalton $925,000 ❑ Ramona (C) Roadway Preservation, Merced to Baldwin Park $1,000,000 This project is already on the TIP, City will re- submit ❑ Maine Street Safety Enhancements, Los Angeles to Pacific $390,000 This project is already on the TIP, City will re- submit The above estimates cover the entire project budget, from design to construction. Staff has sought to obtain proposal as quickly as possible. Due to the straightforward design challenges, staff is comfortable to make the following recommendations: We received a proposal from Del Terra Group in the amount of $19,876 to complete plans and construction documents for the Los Angeles Roadway Improvements and the Merced Avenue Roadway Preservation Project. This proposal includes the approval thru Caltrans, but does not include the design of the traffic signal at Los Angeles and Hornbrook Avenue. The cost or the traffic signal design will be negotiated separately later in February 2010. Last year, staff had received a proposal from Transtech for the Ramona C project for $10,000. This scope and cost has been re- confirmed. Due to the familiarity of this project by Transtech, staff is recommending accepting this proposal from them. Staff will be engaging the services of a qualified consultant to complete the plans and construction documents for the Maine Street Safety Enhancements. This project design is challenging in that street improvement are being combined with a high power street lighting circuit that the City is trying to abandon. The estimated cost of this design is in the range of $20,000 to $25,000. Due to the extremely short time that Caltrans and the FHWA are allowing and the potential to lose an opportunity for funding, staff is recommending approval of these four consultant contracts. Consultant to Develop PS &E for ARRA 2 Funding Allocation Page 3 of 3 February 2, 2010 FISCAL IMPACT There are no fiscal impacts at this time and there will be no impacts to the General Fund. Staff recommends that the City Council authorized using Fund 242 (Proposition 1 B Funds). This fund is currently budgeted for all of our street improvement projects and these improvements are an eligible expenditure for that fund. The ARRA cycle 2 funds used for construction of the proposed projects would be for the same purpose that the Prop 1 B is restricted for. RECOMMENDATION It is recommended that the City Council: 1. Authorize staff to submit the listed projects for consideration of additional ARRA Cycle 2 funds, and 2. Forego the standard procedures to procure a consultant, and 3. Authorize the Chief Executive Officer to enter into a Consultant Services Contract with Del Terra Group in the amount of $19,876 to complete Plans and Construction Documents for the Los Angeles Roadway improvements and the Merced Avenue Roadway Preservation, and 4. Authorize the Chief Executive Officer to enter into a Consultant Services Contract with Transtech in the amount of $10,000 to complete Plans and Construction Documents for the Ramona (C) Roadway Preservation Project, Merced to Baldwin Park, and 5. Authorize the Chief Executive Officer to enter into a Consultant Services Contract with a qualified firm to complete Plans and Construction Documents for the Maine Street Safety Enhancements at an amount estimated to be between $20,000 and $25,000. ATTACHMENT Letter from MTA requesting Obligation Plans Los Angeles County One Gateway Plaza 213.922.2000 Tel Metropolitan Transportation Authority Los Angeles, CA 90012.2952 rnetro.net JANUARY 26, 2010 MEMO TO: CITY MANAGERS, PUBLIC WORKS DIRECTORS AND OTHER AGENCY MANAGEMENT EXECUTIVES FROM: FRANK FLORES EXECUTIVE OFFICER REGIONAL CAPITAL DEVE 0 ENT SUBJECT: FY 2010 OBLIGATION PLANS DUE FEBRUARY 2G, 2010 TO LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY The Los Angeles County Metropolitan Transportation Authority (LACMTA) requests that all Los Angeles County agencies submit an obligation plan., if they are authorized to receive federal fiends (see funding acronyms glossary at the end of this notification), and plan to obligate them before the end of the 2010 federal fiscal year (September 30, 2010). We need your obligation plan to determine the amount of Obligation Authority (OA) required for the remainder of the federal fiscal year; to review, prioritize and track projects; and to determine if your agency is eligible to participate in an August redistribution of OA. OA is the total amount of funds that may be obligated (secured for reimbursement by the Federal Government) in a given federal fiscal year. Through the August OA redistribution process, Los Angeles County collectively may receive a bonus amount of OA. ACTION REQUESTED: OBLIGATION PLANS DUE FEBRUARY 2G 2010 For Los Angeles County agencies to be eligible for OA redistribution, their Obligation Plan must include the project funding totals and the planned date of obligation for projects, which must be a date within, the last six months before the start of a new federal fiscal year (for the 2010 federal fiscal year, this is April 1, 2010 to September 30, 2010). Obligation Plans must be submitted in electronic form using the attached template. The plans must be submitted to us by=Friday, February 26, 2010; It is important for you to submit this information by the February 26th deadline to ensure timely access of federal funds and delivery of projects. To obtain information regarding your projects, please access ProgramMetro (the Los Angeles County Transportation Improvement Program (TIP) Database at h ro ram,metro.net To the extent that the information is current, you may use programming information (including funding amounts and programming years) listed in the database to complete your Obligation. Plan. You may search the database for projects programmed in the 2008 TIP. Pease remember that although the Obligation Plan can only include projects programmed with funds in FY 2009/2010 our "Expedited Project Selection Procedures (EPSP)" criteria enables projects programmed within the first four years (FY 2008 /09 -- FY 2011/12) of the FTIP to be advanced to accommodate project schedules and allow projects that are ready to advance. The EPSP allows us to use our OA to its full potential and avoid funding lapses. We have attached a listing of all projects progxammed in the FY 2008 FTIP with federal funds in the first four years of the FTIP. Please review your agency's projects and include all projects that will be obligated between April 1, 2010 and September 30, 2010, regardless of the year the funds are programmed in the FTIP and provided it is in the first four years. If you have a project that is ready -to -go and is not on the list attached, please amend the project into the 2008 FTIP. It is imperative that our region move forward and obligate to its full potential and ensure funds remain in our area. Please note that listing projects in the Obligation Plan is only advising Caltrans headquarters to set aside your funds for all of the projects that will be obligating federal funds within the last six months before the start of a new federal fiscal year (October 15t — September 30111). I£ you decide to initiate an E76 form with Caltrans it is very important to have an estimate of projects that might be obligating federal funds and list them in the plan. Obligation Plans must be e- mailed to Maria I. Lopez at to ezmar a metromet. Should you have any questions, please contact Maria 1. Lopez at (213) 922 -3803, Nancy Marroquin at (213) 922 -7237, or Herman Cheng at (213) 922.2453. Thank you. Maria I. Lopez Transportation Planner Programming & Policy Analysis LACMTA One Gateway Plaza, Map. Stop 99 -23 -3 Los Angeles, CA 90012 Office: (213) 922 -3803 PAX: (213) 922 -2476 Email: lopezmar @metro.net Funding Acronvzzi,s., Glossary CMAQ — Congestion Mitigation Air Quality Improvement Funds RSTP — Regional Surface Transportation Program Funds STPL — Surface Transportation Program Local Funds RTEA(TEA) — Regional Transportation Enhancements Activities Funds H1S(HSIP) — Hazard Elimination Safety (Hazard Safety Improvement Program,) Funds HBRR(HBP) — Highway Bridge Replacement and Rehabilitation. (Highway Bridge Program) Funds Attachment: Obligation Plan Template AGENDA BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION REGULAR ADJOURNED MEETING February 2, 2010 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 ii l�ll � 11 It Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlon Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita at publico a dirigirse at Concilio o cualquiera Commission or any of its Agencies listed on this otra de sus Agenclas nombradas en esta agenda, agenda on any matter posted on the agenda or pare hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction tf you agenda o cualquier tema quo este bajo su jurisdiction. wish to address the Commission or any of its Si usted desea la oportunidad de dirigirse at Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarlos del Pirblico (Public agenda. Each person is allowed three (3) Communications) anunciado en to agenda. A calla minutes speaking time. A Spanish - speaking persona se le permito hablar por tres (3) minutos. Hay interpreter is available for your convenience. un interprete para su conveniencia. Any written public retord re rating to ".w zigenda item for rrri opell s; COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tourer acci6n en alg(in asunto a menos que sea incluido on la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos Para tomar en consideracl6n on juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the special and regular meetings of January 20, 2010. ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. January 28, 2010. Laura M. Nieto, CMC Deputy City Clerk Community Development Commission Agenda February 2, 2010 Page 2 COMa4I INITY nPVELOPMENT COMMISSION r,o,:,, ,,i FEB - 2 ITEM N0. COMMUNITY DEVELOPMENT COMMISSION CITY OF BALDWIN PARK February 3, 2010 WARRANT REGISTER NO. 709 REPORT: CHECKREG GENERATED; 15 APR 09 11:44 RUN: WEDNESDAY JAN272010 09:20 PAGE 3 CITY OF BALDWIN PARK _ CHECK REGISTER CHECK RANGE: 13169 - 13171 CHECK BANK CHECK CHECK AMT CHECK DATE VENDOR # ADDRS j{ VENDOR NAME STATUS 540 {{ AMOUNT G/L ACCT # DESCRIPTION INVOICE # INV VEND 2 13169 $72.75 01/26/10 00348 0 FEDERAL EXPRESS CORP 34.56 806 -40 -470- 53100- 14470 -2 TRKG #883889852553 9-460 -22111 38.19 806 -40- 470 - 53190- 14470 -2 TRKG#863889082575 2 13170 $513.00 01/26/10 08878 0 SAN GARRTRI, VALLEY NEWSPAPER GROUP 513.00 804 -40- 470 - 51100- 14450 -2 A11{ {130338 5YR HSG IMPLEM PLN AD #130330 2 13171 $3.58 01/26/10 00779 1 SO. CALIF. EDISON 3,58 890 -00- 000- 53370 - 14900 -2 ROP HSE -DEC PMT 4500 BRESEE DEC TOTAL # OF ISSUED CHECKS: 3 TOTAL AMOUNT: 589.33 TOTAL # OF VOIDED /REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL V OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 COMMINITY nl�VELOPMENT COMMISSION FEB ® 2 MINUTES CITY OF BALDWIN PARK 4C OF' WEDNESDAY, J R 2010 CITY COUNCIL & COMMUNITY �, _ , DEVELOPMENT COMMISSION N 6:00 p.m. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Ricardo Pacheco, Mayor Pro Tem 1 Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Councilmembers I Members Maria Contreras, City Treasurer Alejandra Avila, City Cleric The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Councilmember 1 Member Marlen Garcia, Councilmember 1 Member Monica Garcia, Councilmember 1 Member Rubio. Absent: Mayor Pro Tern 1 Vice Chair Pacheco, Mayor 1 Chair Lozano. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS vrey,L© RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: CARA v. City of Baldwin Park Case Number: BS117914 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 A) Properties: 8437 - 004 -059 4212 Maine Avenue Henry H. and Kao Chang LLC 8437 - 004 -060 14417 Ramona Boulevard J and J Warehouse Company, 8437- 004 -061 14433 Ramona Boulevard 14433 Baldwin Park, LLC 8437 -004 -062 14433 Ramona Boulevard 14433 Baldwin Park, LLC Page f of 3 LLC LLC LLC LLC 8437 -004 -063 Not Available J and J Warehouse Company, LLC 8437 -004 -064 14467 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -065 14519 Ramona Boulevard J and J Warehouse Company, 8437 - 004066 14483 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -067 14455 Ramona Boulevard J and J Warehouse Company, 8437 - 004 -068 14401 Ramona Boulevard Bank of America 8437 - 004 -069 4124 Maine Avenue J and J Warehouse Company, LLC 8437 - 004 -070 4124 Maine Avenue Roxbury Properties 8437 - 004 -959 14521 Ramona Boulevard Valley County Water District 8554 -001 -011 14412 Ramona Boulevard Tacos Mexico, Inc. 8554 - 001 -012 14408 Ramona Boulevard Ramon and Francisca Arias 8554 - 001.900 14403 Pacific Avenue City of Baldwin Park 8554 -001 -901 14426 Ramona Boulevard City of Baldwin Park 8554 -001 -904 Not Available City of Baldwin Park 8554 -001 -907 Not Available City of Baldwin Park 8554- 001 -910 4024 Maine Avenue City of Baldwin Park Commission Negotiators: Vijay Singhal, Joseph W. Pannone Negotiating Parties: Above -named property owners and The Olson Company Under Negotiation: Price & terms of payment B) *Properties: 8554 -001 -806 NIA 8554- 001 -807 NIA 8554- 001 -808 14436 Ramona Blvd. Page 2 of 3 8554 -001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment *Agenda amended January 19, 2010 at 11 a.m. to add italicized properties under Item #2B RECONVENE IN OPEN SESSION The Council 1 Commission reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p.m. Approved as presented by the Council 1 Commission at their meetings held February 2, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 3 of 3 MINUTES CITY OF BALDWIN PARK ��,��,, WEDNESDAY, JANUARY COMMUNITY DEVELOPMENT 20, 2010 COMMISSION - 7 :00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tern/Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Marlen Garcia. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES City Council approved the minutes of the regular meeting of January 6, 2010. SET MATTERS - PUBLIC HEARINGS 3. PUBLIC HEARING TO CONSIDER THE ADOPTION OF THE 5 -YEAR Page 1 of 3 IMPLEMENTATION PLAN FOR 2010 -2014 Senior Redevelopment Project Manager Picazo, joined by John Oshimo, GRC representative presented the report. Chair Lozano opened the public hearing for those wishing to speak in favor or opposition. FAVOR: NONE OPPOSITION Thomas Cary, resident commented about the meeting and expressed his belief that the Council had already made up their minds Ken Woods, resident commented about the meeting and expressed the opinion that the Council did not want the input of the public Greg Tuttle, business owner paraphrased statements made by the consultant at the meeting and commented about Superior Magda Torrellas, resident commented about the shopping options in Baldwin Park and expressed the desire to see a healthy eating choice come to the city Seeing no further interest the public hearing was closed. Member Rubio stated that this plan was required by law and that the Council could tailor it to the city's needs within the next five years. She further commented that the plan was flexible Motion: Adopt Resolution No. 455 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION ADOPTING THE PROPOSED FIVE YEAR IMPLEMENTATION PLAN 2010 -2014 FOR THE MERGED PROJECT AREA AND THE CENTRAL BUSINESS DISTRICT PROJECT AREA" pursuant to CRL Section 33490. Moved by Member Marlen Garcia, seconded by Member Monica Garcia. Member Monica Garcia stated that the Council was working to bring good paying jobs to Baldwin Park to support families and that everyone on the dais was opposed to the Superior Market Vice Chair Pacheco stated that he supported all businesses that want to come to Baldwin Park and stated the importance of working with everyone who wants to work in the city ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:37 p.m. Approved as presented by the Commission at their meeting held February 2, 2010. Page 2 of 3 Laura M. Nieto, CMC Deputy City Clerk Page 3 of 3