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2010 03 03
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 3, 2010 at 6:00 PM at City Hall Council Chamber, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 25, 2010 AFFIDAVIT OF POSTING Manuel Lozano Mayor City Council & Community Development Commission Special Meeting — March 3, 2010 Page 1 AGENDA BALDWIN PARK CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING March 3, 2010 6:00 PM CITY HALL - COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BAUNM P *A *X *X Manuel Lozano - Mayor / Chair Ricardo Pacheco - Mayor Pro Tern / Vice Chair Marlen Garcia - Council Member/ Member Monica Garcia - Council Member / Member Susan Rubio - Council Member/ Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. City Council & Community Development Commission Special Meeting — March 3, 2010 COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Page 2 CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING — 6:00 PM CALL TO ORDER ROLL CALL: Council members / Members: Marlen Garcia, Monica Garcia, Susan Rubio, Mayor Pro Tern / Vice Chair Ricardo Pacheco and Mayor / Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alg(Ina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8554 - 001 -806 N/A 8554 - 001 -807 N/A 8554 - 001 -808 14436 Ramona Blvd. 8554 - 001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT City Council & Community Development Commission Special Meeting — March 3, 2010 Page 3 PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Pu Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of City Clerk at 626.960.40111 ext. 466 or via e-mail at Inieto baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meetir please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CI 34.102.104 ADA TITLE 11) City Council & Community Development Commission Special Meeting — March 3, 2010 Page 4 AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING March 3, 2010 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 RAUD i IP *A* Manuel Lozano - Ricardo Pacheco - Marlen Garcia - Monica Garcia - Susan Rubio - WN R0, X Mayor Mayor Pro Tern Councilmember Councilmember Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEET /NO IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the City Council that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Councilmembers: Marlen Garcia, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Proclamation proclaiming March 15 -19 as Adult Education Week in the City of Baldwin Park PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alg(Ina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF MARCH 3, 2010 THROUGH MARCH 16, 2010 Staff recommends City Council approve the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. City Council Agenda — March 3, 2010 Page 2 3. MINUTES Staff recommends City Council approve the regular meeting minutes of February 2, 2010 and the special meeting of February 17, 2010. 4. CLAIM REJECTIONS Staff recommends City Council reject the claims of John De la Rosa; Jessica Gaeta, Rudy Navarro and Jose Diaz and direct staff to send the appropriate notices of rejection to the claimants. 5. CITY TREASURER'S REPORT - JANUARY 2010 Staff recommends City Council receive and file. 6. REQUEST FOR AUTHORIZATION TO APPROVE AND EXECUTE A TRAFFIC SIGNAL AGREEMENT WITH THE COUNTY OF LOS ANGELES Staff recommends City Council approve the proposed Agreement and authorize the Mayor to execute the Agreement. 7. APPROVE RESOLUTION FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) CLOSE OUT REPORT #FEMA- CA- DR1577, WORKSHEET #1297, PA# 037- 03666-00-00 Staff recommends City Council approve Resolution No. 2010 -005 in order for Federal Emergency Management Agency (FEMA) to close out their accounting books on Declaration Number# FEMA- CA- DR1577, FEMA Project Worksheet Number 1297, and PA #037 - 03666- 00 -00. SET MATTERS -PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 8. PUBLIC HEARING REGARDING 1) 5 YEAR CONSOLIDATED PLAN; 2) 2010 -2011 ACTION PLAN; 3) CITIZEN PARTICIPATION PLAN; 4) ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE / FAIR HOUSING; AND 5) TO CONSIDER THE FUNDING ALLOCATIONS FOR THE 2010 -2011 CDBG PUBLIC SERVICE PROGRAMS Staffs recommends City Council conduct the first of two public hearings and following the public hearing approve using 15% of the projected CDBG program income in the amount of $4,500 (15% of $30,000) as part of the public service allocation and approve the allocations for the FY 2010 -2011 CDBG public service programs by selecting one of the following three options: OPTION 1 — Approve the Joint Commissions / CDBG Advisory Committees recommendation for funding; OPTION 2 — Approve the recommendations provided by the E -Team or OPTION 3 — Revise allocations as the City Council deems appropriate. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request by Mayor Pro Tem Pacheco for discussion on the following: Council discussion and consideration of reinstating the public communications period to five minutes ADJOURNMENT City Council Agenda — March 3, 2010 Page 3 CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. February 25, 2010. Laura M. Nieto, CIVIC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e-mail at InietoQbaldwin park. com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — March 3, 2010 Page 4 1q14 BALDWIN P -A, R, K CITY OF BALDWIN PARK TO: Honorable Mayor and Members of the City Council FROM: Lorena Quijano, Finance Director DATE: March 03, 2010 SUBJECT: Warrants and Demands PURPOSE: CITY COUNCIL AGENDA rVIAR _.REP The purpose of this report is for the City Council to allow the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The Finance Department has recently converted to a new financial system. The Claims and Demands report format has been modified and continues to report the required information in accordance with the Government Code. The payroll of the City of Baldwin Park consisting of check numbers 191805 - 191878 Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 206478 --- 206738 for the period of January 24, 2010 through February 06, 2010 inclusive, have been presented and hereby ratified, in the amount of $389,959.49. General Warrants, including check numbers 179026 to 179231 inclusive, in the total amount of $747,667.76 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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TO: Honorable Mayor & Members of the City Council FROM: Vijay Singhal, Chief Executive Officer DATE: March 3, 2010 SUBJECT: Proposed Recognitions by the Mayor and City Council for the period of March 3, 2010 — March 16, 2010 PURPOSE The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTSIRECAP The following requests for plaques and certificates were received: RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. TimelDatelPlace of Date Needed Requested By List of Honorees Presentation Councilmember Kaiser Permanente & Cal 12:00pm /March 12 Certificates Marlen Garcia Poly Pomona University for Kaiser Baldwin Park 03 -1210 the 5t" Anniversary of the 1011 Baldwin Park Blvd. Farmer's Market Councilmember Boy Scouts of America 1:OOpmlMarch 14 Certificate Marlen Garcia Troop 699 for District Villa Ramona 03 -14 -10 Awards Luncheon 13030 Ramona Blvd. Councilmember Proclamation for Welcome March 30 Proclamation Marlen Garcia Home Vietnam Veterans Rose Hills Memorial 03 -30 -10 Day Park, Whittier RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. CITY COUNCIL AGENDA 1 MINUTES MAID. CITY OF BALDWIN PARK tj,LD�,, TUESDAY, FEBRkTfqRN(92,Ahdr CITY COUNCIL .�° ,�,� i° 2010 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in REGULAR ADJOURNED at the above time and place. CALL TO ORDER INVOCATION Led by Mayor Pro Tern Pacheco PLEDGE OF ALLEGIANCE ANNOUNCEMENTS Mayor Lozano announced the upcoming Lunar New Year Celebration. He further announced that Christy Lopez was sitting in for City Attorney Pannone ROLL CALL Present: Councilmember Marlen Garcia, Councilmember Monica Garcia, Councilmember Rubio, Mayor Pro Tern Pacheco, Mayor Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS * Certificate presentation to St. John the Baptist student participants of the 2nd Annual Math Competition at Bishop Amat Mayor Pro Tern Pacheco introduced St. John's staff and students and spoke about the competition. After the presentation, he announced that the students' names would be placed on the marquee at Morgan Park and in the next issue of the NOW. Page 1 of 6 I Certificate presentation to former Baldwin Park Unified School District Board of Education member Dr. Paul Flores Mayor Lozano joined by the Council, Clerk and Treasuer presented a certificate of recognition to Dr. Flores * Administration of Oath of Office and presentation of certificates of appointment to newly appointed Planning Commissioners David Muse and Bryan Urias The oath administration was deferred to the next meeting Council member Rubio acknowledged the dignitaries in attendance; Mayor Pro Tem Pacheco stated the importance of the upcoming Census and thanked the Police Department for their workshop on sexting. Chief Hadsell announced that another workshop had been scheduled on the same topic Council member Marien Garcia thanked Dr. Flores for his service to the community, noting his hard work and leadership. He had served his community well, not only through his service as an elected official but as the Pastor of a local church. She looked forward to working more closely with him in the future. She thanked staff for their hard work and preparation related to a grant that the city had applied for through the Stimulus Package that would allow work to continue through the Smart Streets project. She announced an upcoming HEAL (Healthy Eating Active Living) event that would assist other cities in developing programs to promote healthy lifestyles and activities for residents Council member Monica Garcia thanked Dr. Paul Flores for his leadership in the community and noted that his public service would continue through his work with his church. She looked forward to supporting him as a leader of the future Council member Rubio expressed her gratitude for the hard work that Dr. Flores did in the community. She congratulated the Sierra Vista High School Wrestling Team for being undefeated in their season and adjourned in memory of Rose Skipper, sister of Sister City member, Juan Nunez Councilmember Rubio commented about statements made on her behalf by Councilmember Monica Garcia. She asked that unless she shared her thoughts directly with Councilmember Monica Garcia that in the future, she please not speak on her behalf Council member Monica Garcia apologized, stating that she was of the understanding that the Council all shared the same position on the issue and invited further discussion with Councilmember Rubio PUBLIC COMMUNICATIONS Greg Tuttle, business owner introduced his granddaughter and addressed allegations that illegal dumping took place at his business. He spoke Page 2 of 6 about Council the Council, leadership and Ordinance 1290 Ken Woods, resident 1 business owner commented about the DC Corp project and the loss of privacy for the residents surrounding the project Magda Torrellas, resident commented about the need for business downtown and provided some suggestions for parking Elisa Clifford, Regional Manager for SCE welcomed Council member Rubio and provided an update to the Council on some recent projects that Edison was working on Public Comments were closed at 7:38 p.m. CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Mayor Lozano, seconded by Mayor Pro Tem Pacheco. 1. WARRANTS AND DEMANDS City Council received and filed. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF FEBRUARY 2, 2010 THROUGH FEBRUARY 16, 2010 City Council approved the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES City Council approved the minutes of the special and regular meetings of January 20, 2010. 4. CITY TREASURER'S REPORT - DECEMBER 2009 City Council received and filed. 5. AUTHORIZATION TO PROCEED WITH A REQUEST FOR PROPOSALS FOR CONSTRUCTION ENGINEERING OF THE RAMONA BOULEVARD ROADWAY PRESERVATION AND REHABILITATION PROJECT UNDER ARRA - FEDERAL # ESPL 5323 (018) AND # ESPL 5323 (019) City Council approved the Request for Proposals and directed staff to review proposals and recommend to the City Council a consultant to provide Construction Engineering for this project. 6. DEDICATION OF CITY -OWNED PARCELS TO THE CITY OF BALDWIN PARK FOR ROADWAY PURPOSES City Council 1) authorized the Mayor to execute the dedication documents; 2) authorized the City Engineer to accept on the City's behalf the dedication for Page 3 of 6 roadway purposes of the parcels as referenced in the staff report and 3) authorized the recordation of these dedication documents. 7. APPROVAL TO PURCHASE A VEHICLE AND APPROPRIATE FUNDS City Council 1) (i) found that it would be uneconomical to follow the City's existing purchasing procedures since the vehicle is available at a lower price if purchased through an existing contract with the County and (ii) found that the public welfare would be promoted by dispensing with the purchasing procedures; 2) waived formal bidding procedures and authorized staff to utilize the Los Angeles County bid for the purchase of one (1) Chevrolet Silverado Hybrid vehicle; and 3) authorized the Finance Director to appropriate $17,164.03 from AQMD Fund as equipment purchase and transfer $20,000 of the current CDBG Code Enforcement Program personnel budget to CDBG Code Enforcement Program equipment purchase. 8. TEEN SUMMIT 2010 - GENERAL INFORMATION AND UPDATE City Council received and filed and directed staff to continue to coordinate all elements associated with the Teen Summit. 9. AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST FOR PROPOSALS FOR THE CONSTRUCTION OF OUTDOOR FITNESS EQUIPMENT AT HILDA L. SOLIS PARK City Council authorized advertising the RFP for purchase and installation of outdoor fitness equipment. 10. APPROVAL OF CONSTRUCTION DOCUMENTS FOR THE CDBG STREET IMPROVEMENTS, FY 2009/2010 AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS City Council approved the project specifications and authorized staff to solicit construction bids for the CDBG Street Improvements, FY 200912010. 11. LETTER OF SUPPORT - THE HOOVER POWER ALLOCATION ACT City Council approved a letter of support of HR 4349 to be sent to the Southern California Congressional Delegation Members; the office of Representative Grace Napolitano and the offices of Senators Feinstein and Boxer. 12. AUTHORIZE THE CEO TO SUBMIT PROJECTS FOR ARRA CYCLE 2 FUNDING AND TO ENGAGE CONSULTANTS TO PREPARE PLANS AND SPECIFICATIONS FOR THESE PROJECTS Staff recommends City Council: 1) Authorized staff to submit the listed projects for consideration of additional ARRA Cycle 2 funds; 2) Forego the standard procedures to procure a consultant; 3) Authorized the Chief Executive Officer to enter into a Consultant Services Contract with Del Terra Group in the amount of $19,876 to complete Plans and Construction Documents for the Los Angeles Roadway Improvements and the Merced Avenue Roadway Preservation; 4) Page 4 of 6 Authorized the Chief Executive Officer to enter into a Consultant Services Contract with Transtech in the amount of $10,000 to complete Plans and Construction Documents for the Ramona (C) Roadway Preservation Project, Merced to Baldwin Park; 5) Authorized the Chief Executive Officer to enter into a Consultant Services Contract with a qualified firm to complete Plans and Construction Documents for the Maine Street Safety Enhancements at an amount estimated to be between $20,000 and $25,000. CITY COUNCIL I CITY CLERK 1 CITY TREASURER 1 STAFF REQUESTS & COMMUNICATIONS Request by Mayor Lozano for discussion on the following: 1) Council discussion and direction to staff to coordinate a citywide earthquake 1 disaster preparedness mock drill and education program Mayor Lozano expressed the need for there to be some sort a program that involved the entire community. He requested that the Emergency Services Coordinator develop this type of event Mayor Pro Tern Pacheco thanked the Mayor for bringing this item forward as it was necessary for the safety of the community Council member Rubio requested that there be a contingency plan in place and Councilmember Monica Garcia shared that she was glad that the Mayor had brought forward this item on a larger scale to address the need for emergency preparedness in the community Request by Councilmember Monica Garcia for discussion on the following: 1) Discussion and direction to staff to identify consulting organizations to assist the local businesses with improving business performance and with business development and growth; and Council member Monica Garcia expressed her desire to have a non - profit consultant visit businesses in the city to give them recommendations so that they are more appealing to Baldwin Park residents Council member Rubio encouraged collaboration with SBA because they have several resources that Council member Monica Garcia had referenced in her comments 2) Direction to staff to schedule at 2+2 meeting with the School District to discuss implementation of traffic safety measures around schools and to also discuss other partnership opportunities to benefit local youth as well as joint use opportunities Councilmember Monica Garcia asked that staff arrange a meeting with the Baldwin Park Unified School District Board Members to discuss traffic safety measures around schools, specifically Heath Elementary, and joint use opportunities Page 5 of 6 Council member Marlen Garcia thanked staff for making the arrangements for the State of the City Address. She noted that she would not be available on March 19th and requested that staff look at an alternate date Council member Rubio congratulated the Recreation & Community Services Department on accolades that it had received Council member Monica Garcia commented that the city had an excellent Recreation & Community Services department and expressed her excitement to coordinate the Teen Summit 2010 to engage the youth, give them a voice and support their goals moving forward. ADJOURNMENT There being no other matters for discussion the meeting was adjourned in memory of Rose Skipper at 7:55 p.m. Approved as presented by the Council at their meeting held March 3, 2010. Laura M. Nieto, CIVIC Deputy City Clerk Page 6 of 6 CITY OF BALDWIN PARK CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION MINUTES 'a JJ WEDNESDAY, FEBRUARY 17, 2010 6:00 p.m. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor/ Chair Ricardo Pacheco, Mayor Pro Tern 1 Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Councilmembers 1 Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER Meeting was called to order at 6:15 p.m. ROLL CALL Present: Councilmember 1 Member Marlon Garcia, Councilmember 1 Member Monica Garcia, Councilmember 1 Member Rubio, Mayor Pro Tom 1 Vice Chair Pacheco, Mayor /Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8554 -001 -806 NIA 8554 - 001 -807 NIA 8554 -001 -808 14436 Ramona Blvd. 8554 -009 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Page 1 of 2 Under Negotiation: Price and terms of payment RECONVENE IN OPEN SESSION Reconvened at 6:55 p.m. REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p. M. Approved as presented by the Council 1 Commission at their meeting held March 3, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 2 of 2 CITY OF BALDWIN PARK CITY COUNCIL AGENDA MAR - 3 ITEM N0. �, AGENDA STAFF REPORT TO: Honorable Mayor and City Council Members 6 FROM: Shama P. Curian, Sr. Human Resources Analyst DATE: March 3, 2010 SUBJECT: Claim Rejection PURPOSE This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claim by order of a motion and that the claimant is sent written notification of said action. RECOMMENDATION Staff recommends City Council reject the claims of John De la Rosa, Jessica Gaeta, Rudy Navarro and Jose Diaz and direct staff to send the appropriate notices of rejection to claimants. Attachment(s) Claim filed by: • De La Rosa, John • Gaeta, Jessica • Navarro, Rudy • Diaz, Jose DO L: 02/09/10 DOL: 02/08/10 DOL: 02/04/10 DOL: 09/18/08 'v ss %E� ) ' `ll) 44 CITY OF BALDWIN PARK BAL�DWIN —,- .. ( �� ,� °�i.._..�3; » >��''��LAIM FOR DAMAGES `' - A - " - K TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., 13ALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911 -2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) FEB 17 two To: City of Baldwin Park Claimant's Date of Birth (if a minor) 1. Name of Claimant JaL N G► Claimant's Occupation gvis✓le C7w+�Y' t 2. Home Address of Claimant d tp� ar�rlta�vnri car v► m�j phone Number w _ 3. Business Address of Claimant 15020 wr+� 331,x• W. �ltiob 7 Business Telephone Number 8. Name and address to which you desire notices o c mmunic tions to be sseennt•regaarrdi g this claim: 1,01 9. When did DAMAGE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Dale: Time: : 4S 17vtA Name Department if claim is for Equitable Indemnity, give date claimant served with complaint: 11, Where did DAMAGE or INJURY occur? I �, �P "C T,f �r� ' �Gt �� Wes e9v) tN®ty 12. Descritbe in d tail /I�'ow the D AG //E or INJURY occurred, � S was �� m` �t� �t I M PA:% S�41rt � lei b '• 1c) t YiO W e 1 14. If physician was visited due to injury, includ ate of first visit and physic. s 13. Were police or paramedics called? Yes © No Ig name, address and phone number: If yes, was a report filed? Yes ❑ No ❑ If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific – Use additional shoot if necessary) i G of yt %0% iv,, wU 1n�c 1n ,�► �r i i ` vrer� WWv .c 15, list damages incurred to dgaytte�? or Gj°�ve ire p a `1'i,►;� issue . ! 16. Total amount of claim to date: $ Basis for Computation, Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be staled, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ ?PiS �5'� Basis for Computation: O f 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: MM Name ri a Address �,I� Phone "3 c«.°ft73y Zy Name S1% Address lalcil �n r Phone �; 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: 1 hereby cedify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge. , yi/1 ,N1 -- Relationshi to Claimant Printed Name Date Signature _A_ 1— „1....—.1 (vote: r're5e11taUU11 ui a 1431�w „„ �� "itdlC P F1 1 0 BALDW iN V • A • R � K CLAIM FOR DAMAGES TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) To: City of Baldwin Park 1, Name of Claimant J ess t -,� G,,, fzi 2. Home Address of Claimant 3, Business Address of Claimant RrCEIWEI FEB - 8 2010 Clerk's O} 17%1�0 e1 ART( LERK,S D HTMENT 4. Claimant's Date of Birth (if a minor) iI -2Z-.r 5, Claimant's Occupation 6, Home Telephone Number co — (P41 -!r (P 31 7, Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: 12-7L10 rz 1} . (,Q.w tv� ,,AI,-- G(1-- q1 7y ( 9. When did DA AGE or INJURY occur? _ 10. ames of any City employees Date: 2 7 Time: 1 Name If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? w�5+ a 1 M 31 wP1 12. Desc e in detail how the DAMAGE or INJURY occurred. 13. Were police or paramedics called? Yes' No If yes, was a report fled? Yes ❑ No If yes, what is the Report No? in INJURY or DAMAGE: Department D� r� �" Cjvt�f k-5 t �t 1 vb- rYd0fi r .�lGIGG ILU/ !Cl If physician was visited d e to in ury, include date of first visit and physician's name, address and phone number: 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use ac 10-4 to u t o L g -t-i O n 1, -5 15. List damages incurred to date? ® 8 16. Total amount of claim to date: $ Basis for Computation: sheet if Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000),) 17. Total amount of prospective damages: $ Basis for Computation: 18, Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name M11 lfLW C- Vqvt4 -e5 Address 3 2-0 ✓ e I'4 k (Adt ,&L Phone CZt�e - ape)'_ 2 2 Name Phone `S /jo 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: f hereby certify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge, g� c &atu, Relationship to Claimant Printed Name Date Note: Presentation of a false claim is a felony (Penal Code Section 72) c.�� �cvoi ienca., �fnrr .�anmiuistrarion�E•rocetlrues & FormslClaim for Damages form CC7 Rev 7.06.doC IKIN CC Form 9 (Rev 7106) (® CITY OF BALDWIN PARK top . CLAIM FOR DAMAGES TO PERSON OR PROPERTY I NSTRUCTiurg6 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2 • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) cf! lJ t'7�`J ::L6:.'�;<Gtert's.Qfficlat"1' Filing Stamp To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) 1. Name of Claimant r 5. Claimant's occupation 2, Home ddress of Clamant A i 6. Home Telephone Number I� � c C 3. Business d r. ss of Claimant 7. u mess Telep are umber 8, ame and address to which you desire Notices or communications to be sjen�t regarding this claim: / Lo tA 9. Wham didi MACE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: C'A'L U `t 40 Time: Name 2 $ 2'3 De artment If claim is for Equitable Indemnity, give date claimant L, U4 l d v: q served with complaint, P0 ' c 11. Where did DgMAGE_o INJU.FY occur? Ma t l t n / c e 5 --e 12. Describe in detail _how t AMAGE or INJU . occltrred. r 6-eVl 'if `t( P C.J(Jn�0L1'i V7cy— 17 �YTir(Y/ 14. If physician was visited due to injury, include date of first visit and physician's 13. Were police or paramedics called? Yes F-1 No >J, name, name, address and phone number: If yes, was a report filed? Yes E3 No ell, If yes, what is the Report No? 14. Why do you claim the City of Baldwin ark is responsible? (Please be specific — Use additional sheet if necessary �i world 14-liqve �4v ell 3 °ll � ee 15. List damages incurred to date ?{` 16, Total amount of claim to date: $ C� a C)o Basis for Computation:. 1— ,SI (k) �7 t c D = 170 Limited Civil Case: 0 Yes '3, No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount to whether the claim would be a limited civil case (total amount of claim does not exceed $25,000),) shall be stated, but you are required state 17. Total amount of prospective damages: $ Basis for Computation: 18. Witnesses to DAMAGE or INJURY; List all persons and addresses of persons known to have information: Address V a1 a Phone�P��)Gr !71 C t Gi Addross'C?'�J�^ A1 `C•Yj Q.�3{' iaP Phone (�'% 5.��1 !!a NameO� 19, Signature of ulalmant or person Ming on uaimamzi w0dII, ICiauunarnV iu Lai iu uuw- e e y cede. (or declare) I penalty of 0r'ury under the a s of the state of California that the foregoing is true and correct to the best of my knowledge. 1� (? r I Me, Tr 'Signature oRelatlons�,to Claimant Date 1 Note: Presentation of a alse claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7106) rnr nama— Form CCi Rev 7.06.dnc CITY OF BALDWIN PARK lt1: ilz 1AL 1.N CLAIM FOR DAMAGES f'. " `� . V' TO PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAW THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST an SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., SALDwiN PARK, CA 91708 WARNING e CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 8 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) t To: City of Baldwin Park 4. clad t�s17- off Birth if a miner) 1. Name of Claimant 5. Claimant's Occupation 6. ja Z Number 2. Nome Address of Claimant -Z (v � ) U� 3. Business Address.of Claimant 7. Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: ,zn�, /A' 910 1 9. When did DAMAGE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE; L'�r�f'dF [o`t? Date: 9-/3-QV Time: Name 4 a Department If claim is for Equitable Indemnity, give date claimant 0)4 o - 00 °� ona lc- r ' served with complaint; ,� �; X15$�9��r� LU — 11. Where did DAMAGE or INJURY o ur7 12. Describe in detail how the DAMAGE or INJURY occurred, bra l h A ( ct--a ) - -1L to L- 13. Were police or paramedics called? Yes34 No to If yes, was a report cited? Yels4r No If yes, what is the Report NG? 1 >RQ J4? If physician was visited due to Injury, include date of first visit and name, address and phone number: 14. aWhy do you claim the City of Baldwin Park Is responsible? (Please be specific - Use addltt ' { F GILVtGC..Q I.LTTL� rtA+✓; T I-12! LF i'( OF (3 f�• SfA s i1y -r I-IW'r 'f FtL oc tL� .f;ti�d a cor+t�jA ?n-P Ay�asA�r la..e! p��C�vYrG�-rrf � t2 �f Rrre�ii . 15, List damages incurred to dale? S r r� s`>✓ 2 rva L S' . S �•vI i f taT 1 16. Total amount of claim to date: .000 44jo _ Basis for Computation: anal sheet if necessary) L_zyAAyeftS evuiTl 17ihl�,�I Pi ?Orr -7d,t- tzTN WAS �;c}ncc� �;L fzvbr`r7 Limited Civil Case: ❑ Yes-] No (State the amount of your claim if the total amount is $10,000 or less. if it is over $10,000 no dollar amount shall be stated, but you are required to stale whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ 00 kV)in Basis for Computation: U A 18. Witnesses to DAMAGE or INJURY:. List all persons and addresses of persons known to have information: Phon� f�V 1 (� jyRkr� t5� (grl4 [D )n i lN1AV\ l 10'��iJ NameAnT fA11Q Address Name (2)I�+v S%1 L�-IZ Address Phone��o23 27 qZq Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I hereby certify (or doctare) underpenany of penury under the laws of the state of California that the foregoing Is true and correct to the hest of my knowledge. Relationship to Claimant Printed Name Dale Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7108) 0AAllminin%muand- ron©duras a Fameiolall rOr r%aMaOT Fnrtn Cc1 R- 7.08.duc 3 CITY COUNCIL AGENnA CITY OF BALDWIN PARK TREASURER'S REPORT ��� January 31, 2010 INVESTMENT DESCRIPTION INTEREST RATE PURCHASE DATE MATURITY DATE PAR CURRENT VALUE PRINCIPAL BOOK VALUE — MARKCE-TAN VALUE State of California Local Agency Investment Fund City 0.56% Varies Varies 12,996,874.04 12,996,874.04 12,996,874.04 12,996,874.04 Community Develop. Comm. 0.56% Varies Varies 12,115,994,57 12,115,994.57 12,115,994.57 12,115,994.57 Housing Authority 0.56% Varies Varies 2,002,456.98 2,002,456.98 2,002,456.98 2,002,456,98 27,115,325.59 27,115,325.59 27,115,325.59 27,115,325.59 Fiscal Agent Funds - City Varies Varies Varies 5,442,662.92 5,442,862.92 5,442,862.92 5,442,862.92 Fiscal Agent Funds - CDC Varies Varies Varies 2,070,617.45 2,070,617.45 2,0703617.45 2,070,617.45 $ 34,628,605.96 $ 34,528,805.96 7,513,480.37 $ 34,628,005.96 Total Investments $ 34,628,805.96 Cash City Checking 6,006,066.03 City Miscellaneous Cash 54,736.99 Comm. Develop. Comm. 107,005.69 Housing Authority 486,834.66 Financing Authority 0.00 Total Cash 6,656,644.37 Total Cash and Investments $ 41,285,450.33 Schedule of Cash and investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturitylpurchase transaction made for the month of January 2010 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Sectlon 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. J d u tano Director P A - R, K TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works . DATE: March 3, 2010 SUBJECT: REQUEST FOR AUTHORIZATION TO APPROVE AND EXECUTE A TRAFFIC SIGNAL AGREEMENT WITH THE COUNTY OF LOS ANGELES PURPOSE The purpose of this report is to present for City Council consideration an Agreement between the Los Angeles County Department of Public Works and the City of Baldwin Park covering traffic signal monitoring and timing synchronization. BACKGROUND In 2004, Los Angeles County initiated a regional traffic signal program to improve traffic movement on high volume major streets which link cities in county areas. This federally funded project required that the County enter into an agreement with local agencies to allow both the County and Cities to monitor traffic signal systems. This improvement will mostly benefit Ramona Blvd from West City limits thru Badillo Street to the East City Limits. On October 19, 2004, Los Angeles County engaged Kimley -Horn and Associates, Inc. for the development of a traffic control system now known as the Kimley -Horn Integrated Transportation System (KITS). Around this time the City of Baldwin Park and other surrounding cities also showed their desire to connect their traffic signals to the KITS system to improve traffic movement. On September 18, 2007, Los Angeles County expanded the system to include a wireless communication system at specific City owned and operated traffic signals as shown in Attachment A. LACDPW KITS Agreement for Traffic Signal monitoring and synchronization Page 2 of 2 March 3, 2010 DISCUSSION If the KITS agreement is approved, the City will receive a County provided workstation to monitor and partially control the listed city traffic signal system. The City KITS system will have adjustments as traffic patterns change including pedestrian movements at the selected signalized intersections. The KITS program allows multiple traffic signals to be synchronised with each other. The KITS system includes added software and hardware interfaced to the individual traffic signal cabinets and at the monitoring stations. FISCAL IMPACT There is no fiscal impact related to the execution of the Agreement. It is anticipated that minimal staff time will be needed to monitor, and coordinate necessary traffic signal changes with the County which can be absorbed with the current budget. RECOMMENDATION It is recommended that the City Council adopt the attached Agreement and authorize the mayor to execute the agreement. EXHIBIT Agreement AGREEMENT This AGREEMENT is made and entered into by and between the CITY OF BALDWIN PARK, a municipal corporation in the County of Los Angeles (hereinafter referred to as "CITY ") and the COUNTY OF LOS ANGELES, a political subdivision of the State of California (hereinafter referred to as "COUNTY "): WITNESSETH WHEREAS, on October 19, 2004, COUNTY entered into an agreementwith Kimley- Horn and Associates, Inc. for the procurement of a traffic control system; and WHEREAS, the traffic control system is known as the Kimley -Horn Integrated Transportation System (hereinafter referred to as "KITS "); and WHEREAS, CITY has indicated its desire to connect its traffic signals to the COUNTY's KITS; and WHEREAS, on September 18, 2007, COUNTY executed an amendment with Systems Analysis & Integration, Inc. for the expansion of a wireless communication system (hereinafter referred to as "WIRELESS COMMUNICATION "); and WHEREAS, COUNTY's agreement for WIRELESS COMMUNICATION includes a provision for placement at specified City owned and operate traffic signals as denoted in Attachment A (hereinafter referred to as "CITY TRAFFIC SIGNALS "); and WHEREAS, use of KITS requires a communication link be established between a remote location and CITY TRAFFIC SIGNALS; and WHEREAS, a KITS workstation is required in order for CITY to monitor and control CITY TRAFFIC SIGNALS from a remote location (herein after referred to as 'WORKSTATION "), and WHEREAS, BASIC TRAFFIC SIGNAL TIMING involves the timing parameters for the general operation of a traffic signal, which typically include, but is not limited to, defining the phases, attributes and timing values for each permitted phase, pedestrian movement and assigning detection; and WHEREAS, COORDINATION TRAFFIC SIGNAL TIMING involves the timing parameters that allow multiple traffic signals to be synchronized with each other, which typically include defining coordination cycle lengths, offsets and time of day operations for each traffic signal coordination plan; and WHEREAS, COUNTY has developed LACO -4E traffic signal controller firmware to enable BASIC TRAFFIC SIGNAL TIMING and COORDINATION TRAFFIC SIGNAL TIMING for traffic signals connected to KITS; and WHEREAS, COUNTY will upgrade traffic signal controllers as necessary and install GA120 City Counci112 01 013 3 1 Att A AgreementLACDPW KITS TS.doc Page 1 of 8 LACO -4E at CITY TRAFFIC SIGNALS listed in Attachment A; and WHEREAS, COUNTY and CITY desire to memorialize their understanding regarding their relative rights, obligations, and duties with respect to connecting CITY TRAFFIC SIGNALS to KITS. NOW, THEREFORE, in consideration of the mutual benefits to be derived by COUNTY and CITY and of the promises herein contained, it is hereby agreed as follows: (1) COUNTY AGREES: a. To convert and install LAC04 -E BASIC TRAFFIC SIGNAL TIMING AND COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS to enable operations with KITS, at no cost to CITY. b. To install WIRELESS COMMUNICATION at CITY TRAFFIC SIGNALS at no cost to CITY, unless another form of communication is denoted on Attachment A. C. To install WORKSTATION in CITY for their use to monitor and control CITY TRAFFIC SIGNALS, with the installation to be completed at no cost to CITY. d. To not alter BASIC TRAFFIC SIGNAL TIMING OR COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS without prior approval from CITY. In the event COUNTY alters BASIC TRAFFIC SIGNAL TIMING OR COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS following prior approval bythe CITY, COUNTY shall provide CITY with updated traffic signal timing sheets reflecting the changes made. If CITY believes COUNTY improperly or negligently altered BASIC TRAFFIC SIGNAL TIMING OR COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS, then CITY shall notify COUNTY in writing within thirty (30) days after the completion of COUNTY's work on the CITY TRAFFIC SIGNALS. If CITY fails to so notify COUNTY, then CITY shall be deemed to have accepted and approved the timing alterations performed by COUNTY. e. Subsequent to CITY's approval in (1) d., above, and upon receipt of a Service Request from CITY pursuant to the terms and conditions of the County /City General Service Agreement no. 75642, to review, observe, and, if necessary, recommend revisions to and/or modify BASIC TRAFFIC SIGNAL TIMING AND /OR COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS. Upon approval from CITY, to download BASIC TRAFFIC SIGNAL TIMING AND /OR COORDINATION TRAFFIC SIGNAL TIMING at CITY TRAFFIC SIGNALS from COUNTY's KITS workstation to improve traffic signal operations. If revisions are required, COUNTY will provide CITY with updated traffic signal timing sheets to enable CITY to maintain a current copy. GA120 City CounciR20101331 Aft A AgreementLACDPW KITS TS.doc Page 2 of 8 (2) CITY AGREES: a. To be solely responsible for maintaining the BASIC TRAFFIC SIGNAL TIMING AND COORDINATION TRAFFIC SIGNAL TIMING for CITY TRAFFIC SIGNALS to promote coordinated traffic operations, multi jurisdictional cooperation, and improve arterial traffic conditions. b. To inform the COUNTY of any changes implemented to the BASIC TRAFFIC SIGNAL TIMING and/or COORDINATION TRAFFIC SIGNAL TIMING that may impact the coordination of CITY TRAFFIC SIGNALS. C. If CITY believes COUNTY improperly or negligently revised CITY TRAFFIC SIGNALS pursuant to section (1)d., hereinabove, then CITY shall notify COUNTY in writing within thirty (30) days after the completion of COUNTY's work on the CITY TRAFFIC SIGNALS. Should CITY fail to so notify COUNTY, CITY shall be deemed to have accepted and approved the timing revisions performed by COUNTY. d. To inform the COUNTY of new traffic signal installations and any traffic signal modifications which would affect COORDINATION TRAFFIC SIGNAL TIMING. e. To accept full and complete ownership of, responsibility for, and to maintain in good condition and at CITY expense WORKSTATION and WIRELESS COMMUNICATION (or other communication if denoted on Attachment A) that is installed at CITY TRAFFIC SIGNALS. If requested by the COUNTY, to issue a Service Request pursuant to the terms and conditions of the County/City General Service Agreement no.75642, pursuant to which the CITY will reimburse the COUNTY for the annual costs incurred by COUNTY to operate and maintain CITY TRAFFIC SIGNALS on the COUNTY's KITS system. Said cost is currently estimated to be Two Thousand Dollars ($2,000.00) per year. g. if CITY desires COUNTY to observe, recommend revisions to, and/or modify the traffic signal timing at CITY TRAFFIC SIGNALS, to submit to COUNTY a Service Request pursuant to the terms and conditions of the County/City General Service Agreement no. 75642. h. To ensure the traffic signal timing sheets located in the cabinet for CITY TRAFFIC SIGNALS at each intersection contain the most recently installed version of the BASIC TRAFFIC SIGNAL TIMING and COORDINATION TRAFFIC SIGNAL TIMING and accurately reflect all changes made to CITY TRAFFIC SIGNALS. To allow COUNTY to monitor the operation of CITY TRAFFIC SIGNALS. GA120 City Counci1120101331 Att A Agreementl_ACDPW KITS TS.doc Page 3 of 8 (3) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS: a. The terms and provisions of Agreement No. 75642 regarding the COUNTY and CITY's roles and responsibilities in carrying out traffic signal synchronization projects shall remain in full force and effect. b. Nothing in this AGREEMENT shall be construed as changing the role of CITY in operating and maintaining CITY TRAFFIC SIGNALS. C. CITY shall be solely responsible for detecting and correcting malfunctions of CITY TRAFFIC SIGNALS and COUNTY shall not be required to notify CITY of or correct any traffic signal malfunctions detected by KITS. d. The term of this AGREEMENT shall commence on the date it is approved by the Board of Supervisors and shall continue until any party terminates it upon thirty (30) days prior written notice. e. Any correspondence, communication, or contact concerning this AGREEMENT shall be directed to the following: CITY: Mr. Edwin "William" Galvez Director of Public Works/ City Engineer City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 COUNTY: Mr. William J. Winter Assistant Deputy Director Traffic and Lighting Division County of Los Angeles, Department of Public Works P.O. Box 1460 Alhambra, CA 91802 -1460 f. COUNTY and CITY acknowledge and recognize the improvements contemplated by this AGREEMENT provide significant regional and local benefits with respect to reducing traffic congestion. COUNTY and CITY further acknowledge and recognize the cost of defending claims and lawsuit arising from the improvements contemplated by this AGREEMENT is paid for by public monies and both parties share an interest in reducing the amount of public monies spent on defending claims and lawsuits where possible without prejudicing their respective defenses. GA120 City Council120101331 Att A AgreementLACDPW KITS TS.doc Page 4 of 8 g. In the event a claim or lawsuit is brought against COUNTY and CITY based on the allegation that the design, construction, maintenance, or operation of the improvements constructed underthis AGREEMENT proximately caused injuries or damage, COUNTY and CITY agree to cooperate as much as possible with respect to defending the claim or lawsuit without causing prejudice to their respective defenses to the claim or lawsuit. Upon receipt of the claim or lawsuit, the COUNTY and CITY, through their respective agents if appropriate, shall promptly investigate the matter. COUNTY and CITY shall then meet and confer promptly regarding whether a joint defense is appropriate or if one party should tender its defense and indemnification to the other party. h. In the event COUNTY and CITY cannot agree regarding a joint defense or a tender of defense and indemnification, then COUNTY and CITY agree to meet and confer promptly with respect to 1) entering into a tolling agreement with respect to any claims they may have against each other, and 2) submitting to mediation regarding any claims they may have against each other, which mediation will take place before a third party neutral selected by a fair process. COUNTY and CITY agree to meet and confer asset forth in the preceding sentence prior to presenting claims or filing cross - complaints for indemnity against each other. COUNTY and CITY agree to toll all applicable statutes of limitations for a reasonable period of time if necessary for COUNTY and CITY to meet and confer prior to the time to present a claim or file a cross- complaint for indemnity. Neither COUNTY nor any officer or employee of COUNTY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to, assumed by, or determined to be the responsibility of CITY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, CITY shall fully indemnify, defend, and hold COUNTY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of CITY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of CITY under this AGREEMENT. Where liability for injury (as defined by Government Code, Section 810.8) is sought to be imposed under Section 830, et seq., of the Government Code for a dangerous condition of property owned by or under the control of CITY, CITY shall fully defend, indemnify, and hold COUNTY harmless from any and all liability arising from such dangerous condition. GA120 City Counci112 0 1 013 3 1 Att A AgreementLACDPW KITS TS.doc Page 5 of 8 j. Neither CITY nor any officer or employee of CITY shall be responsible for any damage or liability occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code, Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any liability imposed for injury (as defined by Government Code, Section 810.8) occurring by reason of any act or omission on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT. GA120 City Council12010WI Alt A AgreementLACDPW KITS TS.doc Page 6 of 8 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed by their respective officers, duly authorized, by the CITY OF BALDWIN PARK on , 2010, and bythe COUNTY OF LOS ANGELES on , 2010. ATTEST: SACHI A. HAMAI Executive Officer of the Board of Supervisors of the County of Los Angeles By Deputy APPROVED AS TO FORM: ANDREA S. ORDIN County Counsel By Deputy CITY OF BALDWIN PARK By Manuel Lozano, Mayor ATTEST: By City Clerk By Joseph W. Pannone, City Attorney COUNTY OF LOS ANGELES e Director of Public Works G1120 City Council12010M1 Att A AgreementLACDPW KITS TS.doc Page 7 of 8 ATTACHMENT A CITY OF BALDWIN PARK City Hall: 14403 East Pacific Avenue, 91706 Central System Location: 900 South Fremont Ave, Alhambra, 91803 t .......... .................... Slrll:,,:,,,,:,:.f:,N -XX ........... U 1 Badillo St. Puente Ave. 2 Ramona Blvd. Badillo St. 3 Ramona Blvd. Baldwin Park Blvd. 4 Ramona Blvd. Barnes Ave./Durbin St. 5 Ramona Blvd. Bogart Ave 6 Ramona Blvd. Downing Ave. 7 Ramona Blvd. Earl Ave. 8 Ramona Blvd. Foster Ave. 9 Ramona Blvd. Francisquito Ave. 10 Ramona Blvd. La Rica Ave. 11 Ramona Blvd. Maine Ave. 12 Ramona Blvd. Merced Ave. 13 Ramona Blvd. Monterey Ave. 14 Ramona Blvd. Puente Ave. 15 Ramona Blvd. Stewart Ave. 16 Ramona Blvd. Syracuse Ave./Schabarurn CITY COUNCIL AGENDA TO: Honorable Mayor and Members of the City u cil FROM: Lill Hadsell, Chief of Police DATE: March 3, 2010 SUBJECT: APPROVAL OF RESOLUTION FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) CLOSE OUT REPORT #FEMA- CA- DR1577, WORKSHEET# 1297, PA# 037 - 03666 -00 -00 PURPOSE The purpose of this report is to close out Federal Emergency Management Agency (FEMA) project and grant received back in 2005 due to Declaration Number FEMA -CA- DR1577, FEMA Project Worksheet Number 1297, PA# 037 - 03666 -00 -00 between the Federal Emergency Management Agency (FEMA) and the City of Baldwin Park. BACKGROUND In 2005, The City of Baldwin Park experienced a major rain storm as did the rest of Southern California. In response to the severe weather and the potential for damage due flooding, the City of Baldwin Park authorized and instructed the Department of Public Works to provide sandbags throughout the City. DISCUSSION This measure was taken in an effort to safeguard both the Publics Health and property from severe damage — resulting from rising waters caused by the heavy and continuous rains. Furthermore, the intense and continuous rains had caused significant amounts of obstructive sediments and rotting vegetative materials to be deposited throughout the City of Baldwin Park onto the walkways and streets that required immediate removal by City personnel. FISCAL IMPACT None. RECOMMENDATION Staff recommends City Council approve Resolution No. 2010 -005 in order for Federal Emergency Management Agency (FEMA) to close out their accounting books on Declaration Number# FEMA- CA- DR1577, FEMA Project Worksheet Number 1297, and PA #037- 03666- 00 -00. POLICE DEPARTMENT RESOLUTION Page 2 ATTACHMENTS/EXHIBITS Attached for council's review and consideration are supporting documents and the close out report from Federal Emergency Management Agency (FEMA) for your review. • Resolution to be approved • Project Worksheet Report • Verification of documents mailed by City of Baldwin Park to Federal Emergency Management Agency (FEMA), and confirm receipt • Federal Emergency Management Agency (FEMA) Final Inspection Report IE Sfaie o[ Cailwnla OFFICE OF FMBRGENCY SERVICES OES ID ff REso d, 010 - 005 DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON - STATE AGENCIES BE IT RESOLVED BY THE City Col,MCH OF TI E City of Baldwin Park (Governing Body) (Name of Applicant) THAT Chief Executive Officer OR (Title of Authorized Agent) Chief of Police OR (Title of Authorized Agent) Finance Director (Title of Authorized Agent) is hereby authorized to execute for and in behalf of the City of Baldwin Park a public entity (Name of Applicant) established under the laws of the State of California, this application and to file it in the Office of Emergency Services for the purpose of obtaining certain federal financial assistance under RL. 93 -288 as annended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and /or state financial assistance Linder the California Disaster Assistance Act. THAT the City of Baldwin Park , a public entity established under the laws of the State of California (Name of Applicant) hereby authorizes its agent(s) to provide to the State Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required. This is a universal resolution and is effective for all open and future disasters. QN This is a disaster specific resolution and is effective for only disaster number(s) FEMA# 1577- DR -CA. Passed and approved this 8"' day of February , 2010 Vi ' ay Sin lial —Chief Executive Officer (Name and Title of Goveming Body Representative) Lili Hadsell -- Chief of Police (Name and Title of Governing Body Representative) Lorena Ouizano - Finance Director (Name and Title of Governing Body Representative) CERTIFICATION I, Laura M. Nieto , duly appointed and Deputy City Cleric _of (Name) (fide) City of Baldwin Park do hereby certify that the above is a true and correct copy of a (Name of Applicant) resolution passed and approved by the City Council of the _ City of Baldwin Park (Governing body) (Name of Applicant) on the Stn Date: February 8, 2010 OHS Form [30 (03108) DAD Form Page 2 (lay of February , 2010. Deputy City Cleric (Official Position) (Signature) PROJECT ii ORKSHEE " REPORT ' DECLARATION NG. F00A -CA - OR15T i PREPARED DATE 0511'0012095 - _ FIPS NO. 8"7- 03{1' 5 -0L REPORTt?Af i 110£717OGr' 15;1' ?. APPLICANT NAME BALDVVIN PARK, CITY OF IN5 TYPE INV SU13DIV1SION NON-1NF FE54A PW1) 1287 - VSN 0 REF11 OP-B-01 REC GA` CGORY S. Prcicitil r l0eASUM' COUNTY LOS ANGELES FUNDING OPTION' COST SHARED 75 STO PPOJEGT NO. PROJECT TITLE EMERGI;NCY.PROTECTIVE MPASURES - CITYWOE PI OjeCTED CISIPLTN ITT 08104?2"� 5 ACTUAL OMPLTN DT WORK COMPLETE. AS OF 06,10612006 45 ELIGIBILITY Yes AMOUNT ELIG M00wri1 FEDERAL $HARE SI.845,A6 PRIORITY Nafma! BEGIN DESIGN 01 BEGIN GONSTR DT -PW REVIEWER DATA REVIEWER NAME DATE Et9t3 DESIGN DT END CCSNSfI: t]i INITIAL, REVIEW AL.Lr3R LTON,JAPAES G � t7fTvi PR PARI R SCHARFF, 0 j FINAL. Ri VIEW ALLI3RITTON,JAMEES 0", 17;201 1_: ROLE PO DATA SOURCE SLATE NIT PROP Y0s No VALIDA rrm > Y+ s : ND DATE OBLGTD L5tl.t 2005 PACKAGE OA`tE05`1&7005 SNP cv5$TI0bN$ ` Y0s io No STATE RVWD Yu Nc, PACKAGE ID64 ATTACH, Yes NO Doi,-,r tht; SooP -2. Of 014rk Ghan9e 1110 CanrJ'tiral}s at the slto? Yo No unswe Special Considerations issues inaltrdeed? 40 Yes No unsum 1s fh:,rp. osurancr, co),lemp on this fire i(P, Yes Nsi tloswrp. s lara3ra hliti C litst� proposal mcKlClotl'? Yo, No Unsure 'age 1 of 6 PROJECT I WORKSHrEET REPORT 13ECLARATION ISO, FFPAA-(,A-r.)RI577 PIPS NO. APPLICANT NAW BALDWIN PARK, CITY OF SUBDIVISION FEMA PW 9 1207 014 0 Rr.-rp (3p-D-0i PkePAR90 DATE 05;0612005 REPORT DATE IWV200 Ir,:,2 INF TYPE INF 40 NDN,,(NF . — REC SITE NuviDuz, 9 of i FACILITY NAME BALDWIN PARK STREETS Latitude ADDRESS Longitude CITY BALDWIN PARK S T A TC- CA ZIP Wai th'15 SIlf, jX000LI51y damagecP, .' yet No Unswo SITE NUMBER I - LOCATION Cl-try VADF- 017 "Y OF 13AILDVIAN PARK, CA SITE NUMBER I - OAMAOe DIMENSIONS AND DESCRIPTION DURINGTHIr DFOLARaD EVENT, SANDBAGS WERE REQUIRED TO PROTECT PUBLIQ HEALTH. SAF-TY, AND 1poPROVED PROPERTY FROM RISING WATURS GAUSF-D BY HFAVY RAIN, S(A)WENTAND vE6ETA7nvz- mATERIAL DEPOSITED ON STREETS BY THE 'STORM R1:OUIIRLD EMERGENCY RESPONSE BY CITY PERSONNEL, SITE NUMBER I - SCOPE OF WORK T) iEi FOU.OWING WORK HAS, IIFRN 001-API-El'at); - SANDBAGS WERE DISTRIBUTED AT VARIOUS CITY, WiltO 14 REQUIREWTHE USE OF FORCE ACC CUNT LABOR OVERTIME, MATERIALS, AND EQUIPMENT. - CITY PERSONNEL RESPONDED TO PROBLEMS CAUSED BY SEDIMENTAND VECETATIVE MATERIAL DEPOSITED ON' THfi STRLLTS, vvi-I(CH REWIRED THE USF OF FO ROE ACOOUNTLAMR OVERTIME AND EOUIPMENT, FORCE ACCOUNT LABOR INOtAJDr--'� OVERTIME BC-NEFIT$, CALCULATED AT OF, OVLRT1(0E LABOR COST., AS SHOW N N O ATTACtAF?LIA�5PtICAN'r'SBF-NttJ-'I'FSCAL.CULATIONWORKS#lEf,-.T, FORCE ACCOUNT LABOR HOUR$ AND RATES AF%,-- DOCUI.A=14TED ON AITACHED FORCE ACCOUNT LABOP SUMMARY SHEET FORCE ACCOUNT EQUIPMENT COSTS ARE BASED ON FEMA F-0k)IP14F-NT RATES BECAUSE THE LOCAL RATES DO NOT REFLECT ACTUAL COSTS, THE FORCE ACCOUNT EQUIPMENTSUMMARY RECORD DETAILS TliFE 17-,QUIPMENTOOSTS ASSOCIATED WITH SANDBAGGING AND EMERGENCY RESPONSE, ALTHOUG H POW`, ACCOUNT EGU)PMENTWAS USED ON WEEKENDS AND FOR EXTENDED WORKDAY0, NO ADDITIONAL rORCE Acy,',0UNIT LABOR (WE'R1 I M F IS Ae,,WC IATE (.) Is"ll TH 11 � 0 �L+ , Page 2 of 6 PROJECT WORKSHEET T REPORT r DEQL.ARATION NO. FEMA >Grt - DR1S77 PREPARED DATE 0510&?005 FIRS It 031: W 00 REPO RT DATE j 1?;fiCIt2009 155 2. APPLICANT NAME BALDWIN PARK, CITY OF INP TYPE: INr SUBDIVISION 06 NON•INF lyEMA PW 1297 VSN 0 REF# 13P43,01 Rr,C. cos,r ESTII'`tlATE ITEM VSN i.Qp��, A4 A fERKL ANDOOR DESCRIP IAN u.... It �t UOM ' QTY �.: UNIT PRIG CAST Unsurw ye,,: No lJ118um y8c, F (:rv`C:I�itsv41 VP €3E•aW 1.11'a Yes No S;:K -,? - YES No U115me S2TJ f:11�lt�ib Atnourtts: Total (this version) X2,00.61 'fatal Obliq To Date Sx.460,61 unobligated + Obligated E-2,460.61 Federal Sitare fbr Obliptod. and Unobilaaatnd S'1.f }45 4a SPECIAL CONSIDERATIONS 1 Ures the tlarrituc -CI farfitlty or ucn, of work, liwm insurarwe coverago enivor Is it an ittsumbie risk YcIs 4D No iittsure (e.g,, huildillip" rrittiprittgnl,vAlticl(S,t # lC.)? 2 is trip tiorYr oed WlAlty located Witi)m o flocidplwo or coastal high hoard ftruk andlor clots It hvm Yr7u No Unsure an I {Tpnct on a tlaociwain Drwationd? COI41P MTS : (j5;l 6!2005 23;23:6 OAT(vGORY 0; FIRM NUT REVifM -13. Yes No thalrr 5Sy.FU, i Unit or tin ()tWr>< *-C—; Protected Area? 4 1Vill this propovocl facility the pry tli astat rondl #ices {a.n.., footprint, In.alerietl, It>ctttiotr, cupacily,use or function 7 5 C)zat;� the �ara';Itic.artl h:: <�v� �f haxrrrri ntih��tit3ta prUpaSal pr v.oul:I the �gialicaltl Iiic� EaChnrt;ul ai;sisterrve isr n hazard n'itipfloo prrepowil? Is 111e dasnatytd lacility on the National Register (if Historic Nlacw, or the stars, ItiAtork,,1131kag? Is it i ir3t.r Iran 50 yoa*.'� Art them more simllar bulldimp near the silo? 7 A :cr lt)raru real ;yr+tirlcs i�r arltclhttul>Ci ars�tas t)n, cr err. Iia farojt,rt hilt? Arrf ihrzrt:lrc�r trnert at Ivrastl,ncl� 8 Art 0wfe any 11n7arc Wt� rnMerials at or ad)acom to the damiged facility arndior Item of %x -ufk7 A €0. sit €ere pity i)jhor (a3 4onmental or nssabinlad until the damaagod tastily ardlor Re of wofk? page 3 of 6 Yt+s No Unsure YQS NO Unsurw ye,,: No lJ118um y8c, No Unsure Yes No um'-we - YES No U115me � f / E � G \� /F CL \ m LU< \ L 2E \ \ \ # G 2 \ & k 3 t } / k /2 , 2 m / \ 10 _ . $ 0 G \) \ \ 0 LL a' » /& § M n � E 2E ( \ 9 « ± 22 R \ /0m Oil / @ z L)0 E . CL Q \ § @ 3 \ \7 R m o / g <a / \ k / C. . ry O W ui, W> 0 IL LL L F () ,, < Z LU Z (r, LL Lu n� x a. Lij 3: > z 0 uj LL n: c IL LL LLI 0 w of L) Z w < 4e, < z LU C) LL z z 0 0 LL < LU 0 F IX w 0 W 0 0 w z LU m W > 0 2) d d< .0 Uj LO w fl LLJ w W 0 < LU W < iV 2 C) 0 LU rt LLI Q z Lu LU LL < w Z W > Z - CO < < w LL 0 F- W w 2E LL < (n w w [if w 0 < I- < LU Lu 0 o CL LL CL ui < C) co < Lu > CO < (n Z 0 U) �7 Q� 0 < (Y) C? w Z < z U) Lu 7 < w ry O 9992 9290 2220 0292 620� a S2 N L N o W 11 Cl 11 d m lro � i fr! U C O C� a- BALDWIN PARK POST OFFICE. BALDWIN PARK, California 917069998 0569390725 -0095 01/19/2010 (800)275 -8777 09:51:36 Ali Sales Receipt - Product Sale Unit Final Description Qty Price Price LOS ALAMITOS CA 90720 $1.39 Zone -1 First -Class Large Env 3.40 oz. Return Rcpt (Green Card) $2.30 Certified $2.80 Label #: 70092820000206282866 Issue PVT: $6.49 Total: $6.49 Paid by: Cash $7.00 Change Due: - $0.5'1 Order stamps at USPS.com /shop or call 1- 800- Stamp24. Go to USPS.com /clicknship to print shipping labels with postage. For other information call'1- 800 - ASK -USPS. Bill #: 1000503938887 Clerk: 01 All sales final on stamps and postage Refunds for guaranteed services only Thank you for your business wwwwwwWW% hWwwwwWWwWSF 'kw %hWWWwhalewWw %wwwwkw w wwwwwwww• k%�wwwwwwwWWWWwWwwwWwwwWwWWW %hW PICK UP A FREE RECYCLING ENVELOPE Take an envelope to recycle your inkjet cartridge, cell phone or small electronics free of charge: WWWWWWWW %W % %WWWWW %Wk % % % % %WWW %WW %% %•kit % % %W tk % % %% k •k %Yr s4 % %w w % %w % %Jr w %s4 54 ie s4 w w ww w w %h:4 W •;e :4 %h de• kwwwwW9rh *W9r•kwwWwWW'k•k%7Y %whW *h9rh9cw Mr'iE••kwww�4 W wWWWW %#W % %WWWwWWw W'kWW %W %WWWWw wa4 % %w % % % %% HELP ,U5 ,SERVE..YOU- BETTER - Go to: https : / /Postalexperience.com /Pos - .:TELL US ABOUT YQUR RECENT,. . POSTAL EXPERIENCE YOUR OPINION COUNTS W WWwWWw% W%%% ww •kwwwW %•k % % %W�4WWkW�e•kw % %w % %Ww wwwwwwwse�ese i. %wwwwhwk� %it %WwWWwwhWSt %WW�•Wh% Customer Copy FIN.'AL INSPECTION RE PORI' (Aj)j)lkA lot -j Closeout) . , Baldwin 11firlt CLI'N, of PA 4037-03666-00-00 � 463 1, I':tcfiie Ave FEMA # 1S?? - 1.)R -(,A J,jajj(ljvjn fuck, CA IM00 J'clt-phone; (0 6) 813 -5155 (Milliflrt'GHls ly') Table of ( �o iltcllts ................ ........ >...,..,.......,.,..,.. g 1 Narrative.......................>.. ........................,...... .icy, 2 :SIR A(orm .................. ............................... ......... pf?, w Closcout Request Mid P.4...,. — . . ............. , ............, P& -5 Prap ared by Edward Psi D,,Me J,,nnu ery 19, 2010 Reviewed by � — - .m���� gate �� PINAI. i'I l'J..C:']<'t[.II� 1Ml ?i)RT er f r( Applicant Nari m [ oltl'svfsl Pm%City of � !�i�I►ii��attt.IZei�resertl tir�c: ��4'fllittttt (tth�r� PAII31tll -03066 -00 Applicoul Phutt0h (06)8.13-5255 i C'fi }tiA 14tI.3 r- II.�[i[i[i � CatlC:A9A iat��tes:�iaa�: �utls��ttt�tl C'itx€ l':Ei4$A -1 i " " €7WI)1t _,_................. ..., ......... _ ................ l3 ttt;lti�t'tr €� utl. 'i'lais iiaal ] €€spxetiwi re)mvi is bawd t €Irtsn the si=pwdP,4, dQcurt'seu(M cc)NUf`sie review, v;Hficatiowt arcontplcaed was MW aws ntisaac°iawi nov thin sul>I;tMAe's appli€ atioll.. There Nvem 31 tuty3 of i M1 '� of which I PV/s. wcrc swall pfojws and I" 1'W1 were large prujetns. 11M ahpikaatt SuNniumi th,,ir colilp1ma 1 rv(14:1111 I:ulcr(pr ile), 3ManwgiLn -,n1 AIivney (FFMA) pt-qice:t wW C'ud]`tctt kwl Rq a n (Pall. "flee s€pIrl.iW's TOM! Bank tunm[ttt is $2,4{itl.61 and dw FEMA tai+ ymed MWIW Amami is $2,460,0l. he rc.ntnn.urtclE;rl he8.cra['f�attitl 1:Iitiihle Amount is S2,460,G 1. I'Ilt N:tmttti ,. 11W -I297 was orig. inal1l1 uTdtoat fir` the IICI11A east 0rS2,460,f)1 it) per['61 -trr cIIle)-g, 1)rc tecEive %crVicu"; tW <ii,,-t, -jt-t€til,g atntrlhtrgs ut ram€ w Mitms dumpltnui the c.iq The Mapli<ant used same necxaunt lalaar and e<luilatpou Dn IxMVMC thy` enlergctrev Nvork art ,t cost of' $2,460,61 (work cmqteter? 1t)O` u). 'I he c1n,, ible mnomn js 52,460.61. 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BALDWIN CITY OF BALDWIN PARK STAFF REPORT P•A - R�K TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, AICP, Community Development Mdna or DATE: March 3, 2010 SUBJECT: Public Hearing Regarding Five Year Consolidated Plan, Fiscal Year 2010- 2011 Annual Action Plan, Citizen Participation Plan And Analysis Of Impediments To Fair Housing Choice/Fair Housing Plan PURPOSE The purpose is for City Council to hold the first of two required public hearings regarding the: 1) Five Year Consolidated Plan; 2) FY 2010 -2011 Annual Action Plan; 3) Citizen Participation Plan; 4) Analysis Of Impediments To Fair Housing Choice/Fair Housing; and 5) To Consider The Funding Allocations For The FY 2010 -2011 CDBG Public Service Programs. BACKGROUND/ DISCUSSION Pursuant to Housing and Urban Development (HUD) regulations, the City is preparing its five - year strategy designed to address the housing needs of extremely low, low and moderate - income households within the community. The current Five Year Consolidated Plan covers years 2005 -2010. The new Five Year Plan will cover years 2010 -2015. Along with the Five Year Plan, the City must also prepare and submit its Annual Action Plan, Analysis of Impediments to Fair Housing Choice and Citizen Participation Plan. All Plans are due to HUD by May 15, 2010. This public hearing will focus specifically on the Action Plan for year one (2010 -2011) of the Five Year Consolidated Plan and the funding allocations to public service programs. For FY 2010 -2011, the City of Baldwin Park expects to receive an estimated amount of $486,000 in HOME Investment Partnerships (HOME) entitlement funds, and $40,000 in HOME projected program income; and $1,482,129 in Community Development Block Grant (CDBG) funds, and $30,000 in CDBG projected program income. Of the CDBG amount no more than 15% may be allocated to public service programs, which equates to $226,819. A public service program provides funding or other types of assistance to low- income youth, elderly, disabled, homeless and other special needs individuals. CDBG Annual Plan PSA March 3, 2010 Page 2 of 4 The 15% maximum calculation is as follows: 15% of $1,482,129 $222,319 15% of $30,000 $4500 Total amount of available for Public Service Programs $226,819 CDBG program income is generated through the repayment of rehabilitation loans. Actual amounts received vary from year to year. Although HUD allows Cities to include the estimated program income when calculating the amount available for public service programs, it can result in an audit finding if the estimated program income is not generated. Since the Residential Rehabilitation Loan Program is no longer funded with CDBG, the estimated CDBG program income continues to reduce annually. FUNDING RECOMMENDATIONS Commission /Committee Recommendations Joint Housing and Community Services Commission, who form the CDBG Advisory Committee, held two community meetings. At the meetings held on February 4t" and 8t' the Committee heard presentations by organizations that submitted applications for public service funding. The Committee recommendations were finalized based on their attempt to address the specific needs of the low- income Baldwin Park residents during the current economic crisis. The funding recommendations from the Committee are similar with FY 08109's allocations with the greatest increased differences pertaining to the Redeemer Food Bank increasing by 60% and the ESGV Coalition for the Homeless increasing by 25% from last year funding and the greatest decreased differences pertaining to the Project Sister decreased by 37% and Recreation Sports Scholarship Program decreased by 17% from last years funding. The Committee's rational for the increase to the Church of the Redeemer Food Bank and ESGV Coalition for the Homeless is to provide direct assistance to the low- income residents that are most affected by the current economic crisis. The rational for the decrease in funding for Project Sister was due to the limited number of beneficiaries assisted through this program. There will be a redirection of proposed services offered by Project Sister. As confirmed by our Police Department, there has been an increase in sexual assault cases involving children and adult women. Due to this increase and the fact that Project Sister acts only as a first contact resource for domestic violence cases referring victims to other providers, Project Sister will now focus on assisting sexual assault Please see the following table for the Commission recommendations. CDBG Annual Plan PSA March 3, 2010 Page 3 of 4 Boys and Girls Club New Request $15,000 0 0% BPPD Pride Platoon $22,000 $44,000 $22,000 0% Childcare Subsidy $28,000 $30,000 $28,000 0% Church of the Redeemer Food Bank $5,000 $15,000 $8,000 60% ESGV Coalition for the Homeless $8,000 $15,000 $10,000 25% Family Service Center $40,000 $40,000 $40,000 0% Graffiti Removal $58,319 $70,000 $58,819 1% KID -FIT Preschool Health and Fitness New Request $35,062 0 0% MAPS For College New Request $7,000 0 0% Mid Valley Recovery Center New Request $14,493 0 0% Project Sister $8,000 $10,000 $5,000 -37% Recreation /Sports Scholarship $24,000 $30,000 $20,000 -17% Santa Anita Family Services $5,000 $5,000 $5,000 0% St. Johns Church Social Services New Request $37,305 0 0% Youth Employment $30,000 $30,000 $30,000 0% TOTALS $228,399 $397,860 $226,819 Program Income The Committee's recommendation included 15% of the projected program income. It is the City Council's option to include the projected program income in its final approval of public service funding. If the City Council opts not to include the program income, the amount available to allocate to public service programs will be reduced to $222,319 (15% of entitlement), which is $4,500 less than the amount recommended by the Comm issionlCommittee. The program description of each public service application is also attached for your review. (Please see Attachment) Five Year Consolidated Plan, FY 2010 -2011 Annual Action Plan, Citizen Participation Plan, and Analysis Of Impediments To Fair Housing Choice /Fair Housing Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans will be available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 4, 2010 and concluding at the second public hearing scheduled for May 5, 2010. CDBG Annual Plan PSA March 3, 2010 Page 4 of 4 Public Notification As required, on November 18, 2009 a public notice was published in the San Gabriel Valley Tribune informing the community of the availability of CDBG funds for pubic service programs. The notice provided information regarding the application process and the community meetings with the CDBG Advisory Committee. Also on February 19, 2010, an additional public notice was published in the San Gabriel Valley Tribune for the purpose of informing residents of the public hearing scheduled for March 3, 2010, which provides residents an opportunity to comment on the activities and priorities to be considered in the development of the FY 2010 -2011 Annual Action Plan. FISCAL IMPACT There is no impact to general funds. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing: Approve using 15% of the projected CDBG program income in the amount of $4,500 (15% of $30,000) as part of the public service allocation; and Approve the allocations for the FY 2010 -2011 CDBG public service programs by selecting one of the following options: ® OPTION 1 — Approve the Joint Commission /CDBG Advisory Committee's recommendations for funding; or • OPTION 2 — Revise allocations as the City Council deems appropriate. Attachments Public Service Applications /Program Descriptions City of Baldwin Park Housing Department FY 2010 -2011 Community Development Block Grant Funds Request for Funds Contact Person: David Reynoso Phone Number /Ext. _227 (Previous Year Allocation): $22,000.00 CDBG Amount Requested: $48,000.00 Other Funds: $ Total: $48,000.00 (Please attach a copy of your proposed budget) Type of Request: (Please check one) Public Service X Capital Improvement Admin /Planning Other (Please describe) Project Name: PRIDE Platoon At Risk Juvenile Boot Camp Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8 -week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community -based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host two PRIDE programs. Projected Number of Beneficiaries Served: 80— Individuals or Households For Capital Improvement Projects, please provide projected number of projects completed (i.e. streets to be improved, number of buildings to receive ADA improvements, etc.). Please describe: Estimated Project Completion Date: JUNE 2011 (Please attach additional sheet to provide additional Information if needed) For CDBG Department Use Only, Recommendation: Approved= Den National Objective / Eligible Criteria. Comments: Reviewed By. Approved: TOTAL PROJECT .BUDGET STAFF COSTS $31000.00 PROJECT MATERIALS /SUPPLIES $7200.00 PRINTING /DESIGN $NIA RENTAL COSTS $7220.00 EQUIPMENT $N /A GENERAL SUPPORT $814.00 OTHER/MISCELLANEOUS $1766.00 City of Baldwin Park Mousing Department FY 2010 -2011 Community Development Block Grant Funds Request for Funds Contact Person: Manuel Carrillo Jr. — Phone Number /Ext. _(626) 813 -5269 _ (Previous Year AllocatiOrt): $28,000 CDBG Amount Requested: $_28,000 Other Funds: $_13,395— Total: $_41,395 ( Pleaso attach a copy of your proposed budget) Type of Request: (Please check one) Public Service _XX_ Capital Improvement Admin /Planning Other (Please describe) Project Description: Child Care Subsid This program provides working parents with financial assistance to offset the cost of child care services. Parents and participants must be Baldwin Park Residents to guali f y for the subsidy, and meet low to moderate - income levels. Parents are allowed to select a childcare center of their choice to enroll their children as long as the care provider is licensed or a Cit operated program. Subsidies are set at a cap of 30% return on total amount paid for the childcare services. To participate in the-program parents are required to provide proof of address and income verification. The entire amount of $30,000 goes directly, to artici atin families and the department absorbs the remaining costs and /or ex enses for utilities materials and supplies, building maintenances outside printing expenses, and part time staffing. Projected Number of Beneficiaries Served: Individuals or _60 Households For Capital Improvement Projects, please provide projected number of projects completed (i.e. streets to be improved, number of buildings to receive ADA improvements, etc.). Please describe: Estimated Project Completion Date: June 2011 (Please attach additional sheet to provide additional Information if needed) For CDBG Department Use Only: Recommendation: Approved L] Deny National Objective/ Eligible Criteria Comments: Reviewed By: Approved: C� APPLICATION CHECKLIST ORGANIZATION Church of the Redeemer 1 Redeemer Food Program Please complete an Application Form for each proposed program /project, If an item is not applicable, indicate "NIA" in the box, if you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at 626 960 -4011 ext 3541496.. 1 , X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT 4. X ORGANIZATION BY -LAWS 5. X CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORDINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010 -2011 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: Church of the Redeemer / Redeemer Food Program Agency Address: 3739 Number Monterey Ave. Baldwin Park 91706 Street City Zip Code Administrator: Dr. Paul A. Flores Administrator Telephone: 626- 960 -9565 Project Site Address: Project Manager: 3739 Number Monterey Ave Street Cecelia Bernal Title: Senior Pastor Fax: 626 - 9609587 Baldwin Park 91706 City Zip Code Title: Community Projects Director Project Manager's Telephone: 626- 960 -9585 Fax: 626- 960 -9587 Describe Agency's overall function or purpose, Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Redee er Food Pro ra has been assisti th a ds of the low - nco e individuals and families i t e o it of Bald in Par for o e 21 ears. P ovidin ood baskets o a month asis t e food program sere ore than 600 individuals and 125 households each o th of to mention the Feed t e Cit o ra that delivers foo to the e that otherwise has no trans ortatio or eansto r 00� sho facility, an Due I the I ease of demand dovler 88 %. affectin our cou tr today Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 4 ) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 15,000.00 Scope of Services — Please briefly describe your proposed Project /Program and the objectives. The Redeemer Food Pro ilies in the commun ides food assistance to Individuals and t are described as: - Low Income Seniors living on fixed - income - Hard - working low- income couples - Physically and developmentally disabled children and adults - Victims of personal tragedy fire, loss of job - As well as others suffering from hunger and malnutrition With the he! p of volunteers, food baskets are assembled and handed out on the last Saturday of the month. However, with the increasing demand of services the program has now been offering food baskets on a weekly basis and is committed to providing these services more frequently throughout the week. For those unable to reach our facility, our Feed the City program reaches out to them. Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals/families each week as we run out of food. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e, homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the communit if Baldwin Park with low incomes. The majority are single women with children, elderly, disabled, and Hispanic households with children. Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Due to the financial difficulties affecting our community today, according to cit - data.com as of October 2009 approximately 15.7% of the Baldwin Park residents are unemployed (11,607) and about 14.5% are living in overt 11 220. We have seen in increase in demand over the last few months and do not see any decline in demand for the coming year, CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following; I. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: - -R . Signature L-"M�- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: Abused children ■ Battered spouses M Elderly persons Illiterate persons M Persons with acquired Immune Deficiency Syndrome (AIDS). M Adults meeting Bureau of Census definition of severally disable persons ® Homeless persons Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD, B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. F- w c� pd W cn 0.. 0 CL 0 Aft � al N C CL � a o O M O T T r°i Umav � c' cm a o m L Q. 0 L Um0 0 T C14 o,.pOj a Q a U pp � U H �1. F° u" c a c� r o 0 � rL L � CL E 7 c� �Eu U ' 4i O CD as w m C 0 � � � � 0 � •F+ fn 3'd r C� vi 4 ui c6 r,: C6 Y' N vi d O i® H W W U) d w a. d! Oi .O ❑ O O O L p- O ❑ U ci a) 4r O O o O O o O C7 a C7 a O 0 Q O LO r O a Lo O � F- O a o p M r o p CD O M i� o Lo O o O p 0 a0 Lo a o 0 O 0 O a O o o O O O O o a O O O O C] co O ° p O O CD O c�v r p © a o 0 p O O O d' C? O LO O O O O_ d' V- V- o p ° ° N o a p © o O O a a O OO . 69 D O C) 0 N p O° Ci C O w C) p o O 0 0 0 O 0 0 0 0 0 O O a L() Ln Ln p a ° ° ° LO r O 00 LL7 a O CD COO r r N i" © p r r r FCD a m O 0 O 'O O p o U O a O O O [Q O O O O O O a o 0 0 0 0 o a o c7 CD o a o ° a 0) © O O O CD O CD O C7 © O Lid LIj Lid U C� 4a r`v °0 a o 0 Q. CD CD O O O O O ° 00 op O ° O p p OO © O 0 m Lf) ^� O O 0 O O O O CD CO O N a CO O O a r LOO L°h U °a 0 0 O 0 N O ° 0 0 0 000 coo O O a O o p oo L() Ln a O p O LO L() C) O O p LO O O C00 I� r r Lo N Q] Q) Lo CD :3 Cn 'O X CM CL N U) Q) W CL :3 U Q) ( w O Q) O C ! p o. �O (`4 O Q Q) N a) (� C C G Q) Q) 00 � � 'C O O FD O O O I� 2 O ri U U Q O 514" ll� " • Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary), If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Dr. Paul A Flores President /Senior Pastor April 2011 2. Barry Hepner Secretary February 2010 3. Cecelia Bernal Treasurer February 2010 4, Jerry Mora Church Administrator Indefinite 5. Dr. Paul A Flores Name of Executive Director Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year. Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals Actual Projected 0711109 TO Current 07/01/10 TO 06/30/11 BALDWIN PARK RESIDENTS 4,849 6,303 NON - BALDWIN PARK RESIDENTS 142 1$5 Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of Redeemer Food Pro ram (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal, This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to, certify and declare under penalty of perjury that the information provided in this application is true and correct. Paul A Flores President /Senior Pastor Print, Name Title of Officer Signature Date 626- 960 -9585 Phone Number 2009 REDEEMER FOOD PROGRAM 2009 REDEEMER FOOD PROGRAM 2009 12Ts'DTIMER TOO PROGRAM 2009 REDEEMER FOOD PROGRAM GENERAL INCOME 2006 $ 429,170 2007 $ 414,379 2008 $ 416,740 r4l4nr is nAINISTRY INCOME F 2006 $ 74,392 2007 $ 102,106 20081$ 78,678 GOTR 2009 ANNUAL INCOME STATEM ENT Year Ended December 31, 2008 Unaudited Total Income Expenses Salaries Payroll Taxes Church Mortgage Insurance Property Taxes PERCENTAGE OF INCOME SOURCES Building Operating /Maint Exp ® Tithing 67% Office Operating Exp. DISTRIBUTION OF INCOME Mission Support Fq Offering 6% Misc. ® Cajita /Bldg 1% Total Expenses Net /Lass Income 0 Special Events 6% ® Ministry 16% STATEMENT OF FINANCIAL CONDITION As of December 31, 2008 Misc. 3% Unaudited Total ($) $ 495,418 $ 181,592 $ 8,674 $ 59,279 $ 20,200 $ 4,623 $ 56,541 $ 23,597 $ 195,320 $ 2,655 $ 552,481 $ (57,063) M Salaries 36% El MortgagelTaxes 12% (M Insurance 4% 0 Bid Oper. Exp, 100% ® Office Oper, Exp. 4% 0 Mission Support 36% Misc. .6% Savings & Checking Investments Fixed Assets Total Assets Liabilities Current Liabilities Long Term Liabilities Toal Liabilities Net Worth Total ($) $ 119,004 $ 23,087 $ 4,538,150 $ 4,680,240 $ 10,249 $ 854,011 $ 864,261 $ 3,815,980 croatod with nitro "' professional dov.nloed the frvv trial online at �'rt 9p�Ff -. y�, ��x =�n�� 1p d W 040 O n p� N ILn O HMO M Ia1�1 O O Ln c0 w M ,1 C7 U ,-s n LA O O m [O c)• r- ul ri [Y' d' O M p M M N 9 c B N �j YIn m to O O 00 rl l0 O w N O N Ln !Il 1\ if wl 1 rl N f� O A .� rn U d w cn a c0 O N N O rl l0 O N 1� Ln M N M L( CS" .-I �--� i le n VI, Tqi VF if1 Vt Eh Vt b4 V} ifi- dt ift ifr +ft Vll Vt ifs• Vt HI- Vt Eft 4Pr Efl ift Eft 1p d W M N O lfl n N M © i Ia1�1 '! O Ln c0 w N L !. N 'fl 9 c B N �j YIn M N N M O A .� rn U d w cn a E u. v} {ft ilt Eft i,4 ER V4 Eft 4A. 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N N 67 co O co 0 0 N O O X J Q O h rM- M o M M 00 M O H N N 5 O m N CL CL Imo— Q c n Q W_ 2 sn r � Q 4 N D Z a �- U m N ui O F- Q � C O Ul m w- E n o W A ` U ® S U f �! /I kLƒ, �i ƒ \2} 2 G §i M ± . w q 2 7 \ \ q § to r o 0) d a co 4t Q � \ \ � q + # CD W) $ V. G m o o V. w V) # @ a e e « « _ _ « � . m S / CO cq q . » � 0 2 § L \ / - \ @ z § = 3 q k * :3 S m \ \ 4� ja U 5 0 W m / k / k 0 o $ R e § e CL z Cl) m 0 G_ q / CL k a @ q ƒ $ = m 2 2 < c 2 ( 0 8 $ m Z < z < C 2 UJ LU e_ z 2 0 \ � INCOME Church of the Redeemer Income Expense Statement Dec. 31, 2008 TOTAL DONATION INCOME $ 495,418 EXPENSES Salaries $ 181,592 Payroll Taxes $ 8,674 Church Mortgage $ 59,279 Insurance $ 20,200 Property Taxes $ 4,623 Building Operating /Maintenance Expenses $ 56,541 Office Operating Expenses $ 23,597 Mission Support $ 195,230 Miscellaneous $ 2,655 TOTAL EXPENSES $ 552,391 TOTAL NET/LOSS INCOME $ (56,973) *In order to meet group support, we utilized income from reserve hind and loan proceeds t OTR 2009 ANNUAL, created with nitroP ' professional d...1 -d th,hee dal- 11- atnilropol. °mh�t��.�1 r_ r e. 1 ., ) �4 p October 1999 CONSTITUTION AND BY-LAWS CHURCH OF THE REDEEMER, AFI+ILIATED WITH 1 THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, .LATIN AMERICAN DISTRICT COUNCII., WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should Find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament; THEREFORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GE, ENE RA LCOUNCIL O �1THE of EhLord TeOF GOD, a Missouri Nonprofit Corporation, as a local Christ, with customs and traditions of Evangelical Pentecostal Christianity; and, in these premises, the following Constitution and By -Laws are adopted: CONSTITUTION ARTICLE ONE ° NAME The name of this corporation is CHURCH OF THE REDEEMER hereinafter referred to simply as "church" or' "corporation", though this corporation may by special resolution of the Church Board adopt other and fictitious deemed neeessaiytconvenient or expedient, and through its various departments and programs, as in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing th s church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4 13). Section Two: Purposes Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the Holy Spirit, and promotion of Clristian fellowship and edification, to conduct business as a church, '+ under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields, obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tercets of Faitlr As Tenets of Faith, this church accepts the Holy Bible as the inspired and revealed Will of God, the all- sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STAT'EM.LNT OI' FUND MENTAL TRUTHS OF t� e mN�1ZAL �OUNCdII. ®c to THE ASSEMDLIES OF GOD, as same is now and from time Y be the true copy thereof which follows as an addendum to this code of Constitution and By -Laws, by this reference here incorporated as though set forth in ARTICLE THR JE - STANDARDS, ppXi ROGATI ES AND POWERS Section One: Standards avid Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self-government, the prerogatives to choose its own Pastor, and, by action of its meraberslvp or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, and to transact all other business pertaining to its life and conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By- Lanus provided. Section Two: General Powers p privileges This corporation shall have and is empowered to exercise all rights, powers and es p - g generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and personal property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, -- redeem, receive, take or otherwise acquire, own, Se�ndninclud including exchange, sown bonds, debentures, notes of, pledge, use or otherwise deal in property of any and debt securities. ARTICLE' FOUR - RELATIONSHIP WITU THE ASSEMBLIES OIL GOD Section One: Affiliation Wlvle recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a Nonprofit m b Corporation, E 6E Spri EI RAL COUNCIL OF THE ASSEMBLIE S OF GOD, a Missouri, and likewise in fellowship with and as a member of the SLR T �DC� C� TIN AMERICAN DISTRICT COUNCIL OF THE, AS Corporation, and subject: to their superior authority in r lm�atnd "District rCourrcil ",crespectivelytor corporations are hereinafter referred to as General Cou collectively referred to simply as "Assemblies of God". Section Two: Privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution a By-Laws of e a e the amended, including represeDntat on Council, as such regulations are now and may from time t at both the General Council and the District Council business Bions, tixrough its delegates who have been selected by the membership of this church or its Church Section Three: Dedication and Dhsohitioll 2 This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to religious purposes and no pall oof tl 0' et er thereof or to the lbe� fit of any ' shall ever inure to the benefit of any director, officer private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and Cnc lthe g up of this corporation, after paying adequately or dissolution or windin providing for the debts and obligations of this corporation, �IeST>Cg COtT3NC h� e OF ribTut�eLd to SOUTHFRN PACI F, IC LATIN AM-E RICAN ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt ftom taxation under and provisions of §501(c)(3) of the United States Internal Revei�SeSLOd�e, ��not � �Oloi,existing a s� sou exempt, then to T)� GEi NEE AL COUNCIL OF THE Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non -profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: O1•gallizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the th Pastor or a majority of the Church Board, or upon petition of e membership, Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20 %) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative fi�ustratiorns. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or undertake to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Coluicil Assistance 111 Chtirc 1 Administration If at any time the business of thus church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is .not available or functioning, the church may, by request of its Church Board or at least 51 % of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve � until such time as the Presbytery and the membership of this nc 1 nor tl� Pi•esbyteiy o£Dist ict Council 1 resume full responsibility for its affairs. Neither District Cou shall be deemed to assume any personal responsibility or liability for debt or other obligations of the church in taking such action as may be necessary in these premises, unless affrrrrratively so stated Section Siy,:Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ARTICLE FIVE - THE BOARD OF DMECTORS AND CHURCH COUNCIL Sections One: The Board of Directors- Name, Number, Authority The Board of Directors of this church shall be know as the Church Board or the Board of Deacons, and shall consist of TEN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By -Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under- authority and ultimate direction of the Church Board. Sections Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departmental Officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By -Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By -Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three- fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY� LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its deliberations, all ' meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established males of order, or otherwise 4 governed by the parliamentary authority of the current edition of i Runde , the gi guidance Ord the newly y revised, in keeping with the spirit of Christian love and pa 1 Spirit of God. ARTICLE TWO - ME MBE RSHJ P Section Ogre: Members There shall be but one class of regular active he Ch ulch Board as hereinafter n these e By -Laws acceptance of same being subject to approval of t provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born -again experience in Jesus Christ (regeneration) (John 3:3 -7, 1:12, 13; I Peter 1:18 -25). B•- Water Baptism by immersion (Matt. 25:19; Col. 2:12) I John 1:6 -7). C•- Evidence of a consistent Christian fife (Ram. 6:4, 13:13; Eph. 4:17 -31, 5:2, 15; D.- Personal subscription to the Tenets of Faith as se support portea the ichur h with tithe eland E.- Personal willingness to contribute regularly to the pp offerings according to his or her ability. F.- A voting member must be at least 18 years of age. & I� Laws of this church, and the G.-• Agreement to be governed by the Constitution By- Laws & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, nown to he Pastor, who shall Applicants for regular active membership shall make their desire examine the applicant in accordance with the standard of applications membership, for upon his by the Church mmendat Board, the Church Board shall consid � ted � r r§ sec rnbei lop shall Ue addd to the roster of active and the names of those app earliest convenient membership of the church, and they shall be recognizeU cceptedtas a. member within lzin 30 meeting of the congregation. No applicant for membership shall be a days before an annual membership meeting or within 10 days before a special business meeting of membership. . Section Tour: Ex Officio Membership Spouse shall by virtue of elect o� apduaccepiance into The Pastor of this church and respective p Staff its ministries be deemed to became and be active voting men � e of this church, The Board, shl l be deemed and their respective spouses, by virtue of their appointment y to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship Aran ewith ing member maybapplY totthe termination, or be transferred to some other congregation, Secretary of this church for a Certificate of Good Standing or Letter ed by both he Pashall obed granted on approval of the Pastor and the Church board, and g the Secretary. If a member tenders resignation while under charges that could otherwise bring about discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and maldng disciplinary determinations of tile charges, as deemed necessary or proper by the Church Board, for the record. Section Six:1nactive Membersip, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. )Vhen the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the church. If. such member so notified (toes not in writing formally request restoration to active status within 30 days from the date of marling of notice of inactive states, he or she shall be automatically tern- rated fi om membership of the church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section might: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to tape part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. > Section Nine: a nautlnorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of thus church, on the 6 church campus or elsewhere, unless such have been approved in advance by the Pastor, if additional services or programs are desired beyond those provided, such services and programs must first have ry the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. ARTICLE 'I TREE - DISCIPLINE OF ME M HERS Section One: Disciplinary Authority of the Ch"reh Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15 -17;1 Cor. 5:9 -13;11 Thess. 3:11 -15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Sectioli Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. Section Three: Requests for RestoratioD, Hearings and Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Boras to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand inust be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal £r'om active membership. The Church Borarrl shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension Church Board, such appeal shall be in writing specifying each beyond the determination of the contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overr -Ule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. 7 ARTICLE FOUR - QTiALI ICATIONS, DIUTMI S AND POWERS OF ®1CFICER$ EMPLOYEES AND VOLUNTEERS 1 Section One: QualEfcsatiions A.- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because lie is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His life and conduct shall conform to the following Scriptures: I Timothy 3:2 -7; Titus 1:6 -9; I Peter 5:2 -3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Stall'- The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shall serve on the Church Council. The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. They shall not be eligible to serve on the Church Board. All individuals serving in a ministerial capacity on the Pastoral Staff-must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this Church, Or provide proof that he or she has a current application for such credentials pending with the District Council. In event an individual serving on the Pastoral Staff' is in a non-ininrsterial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged- Grand ather clause or resent_ astors C.- Clrrrrch Board, Trustees and other ®$ricers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; I Timothy 3:8 -12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed or elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- E;Iiployees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born -again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as unmoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for disn -ssal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal rights for money damages or equitable relief upon termination of respective employment or service, Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By- Lags, Article Eleven, Section Two, Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex- officio member and overseer of all committees, departments and programs of the church. He shall provide for alf the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this church without his approval. The Pastor shall perform such other fiinctions as are customary to the office of President, and as necessary to the proper discharge of his duties. B.- The Pastoral St* Iff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice - President - When there is a vacancy in the office of Pastor (President), the Vice- President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled, He shall also serve as Vice - Chairman of the Church Board, there acting as presiding officer in absence the Chairman. as customary to theeoffrcetof Vice- President, and as functions as directed by the Church Board, necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs, The Secretary is the custodian of all legal documents and the official seal of the church, The Secretary shall together with the Pastor sign church documents and the office Of affix the official seal, and shall perform Church Board functions nd any other clerical work necessary Secretary and as may be directed by the Church to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membershp. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church i Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board, The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, 9 and the Church Board, G.- Tile Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal forum for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice-President, y order to transact � tern chu�clpUusine own temporary Chairman from among then own number (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By-Laws as it now consists or may be from time to time amended, and the law of the State ofCaliforma and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of ate this corporation, and good business practices, nio 1 of all Pastors, require from them officers, r and security for faithful service, and to fix compensation employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the naive of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution. and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own d of prcorpor aton, individuals as necess ry and Committee of Trustees, to hold property for the use and benefit this as hereinafter in these By -Laws provided. H,- The Church Council -The Church heads, shall meet composed a properly card quarterly or Staff, and duly elected or appointed department special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such. meeting at any reasonable time, and quorum is not required. l I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 deplirr,ent or prograrn supervisor, at all times subject to the superior authority of the Pastor and Church Board. f ARTICLE FW n ELECTIONS AND VACANCIFS Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefiilly choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re- election of the Pastor shall be by vote of the membership, and such elections shall require a two - thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastor's initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be engaged by a majority vote of the Church Board upon recommendation of the Pastor. In event of resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral ,Staff inay be terminated by the Pastor, for cause or without cause, u giving 30 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. Section Tyro: The Cliurch Board A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten clays prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor. B,- Members of the Church Board shall be elected by the membership, initially for staggered •, terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve, C.- Alternate officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be ailed autom aticrall b the afternate a rcer next The successors shall serve for the unexpired below one-half nf their that predecessors. mbe required by the number of members of the Church Board fall be ing of the Constitution and By -Laws, the remaining Church Bo rd 1 membership e electoral pr, o Betas defined ed membership for the purpose of filling these vacancies y herein. Section Three: Vice-President The Vice - President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the rat shBusiness 11 be one ear,iand he may simple ecld himself secret ballot. The term of office of the Vice -Pees in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of officeeo one iand oard Theseso offices may be held in such offices for the duration of respective seiv by separate individuals, or one person may be elected to hold both offices of Secretary and Treasurer at the same time. Section Five., Vacancies A.- The Paster (I) if the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such term, or it may be terminated in manner provided in the paragraph following. Re- election of the Pastor shall be in accordance with provisions found elsewhere in these By -Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By -Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cower is vested ixrder his ministry unacceptable, or if other serious charges are preferred a ainst him, p Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered to terminate a Pastor befolre t euend Board has been confirmed by vote of tile membership. in of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called he �� to pruicl c °���e after a a vacancy in such established, by secret ballot, the effect of which is to terminate office. Such a meeting called concerning status or termination of the Pastor- should be presided over by an official representative of the District Council. fficers of the c u� hand sentffto the written report of such action shall be signed by at least two o office of the Superintendent of District Council, The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbyteiy, the Pastor's authority and duties within this local church shall be deeined likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B.- ®tlier officers and Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular- or special meetings. (2) A Member of the Church Board or any other: officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. ARTICLE SIX - NE, ETINGS Section Ghee Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. in the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church, or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the pastor or a majority of the members of the Church a thedChurcl�Board should be notified ui advance of provides by its own resolution. Every member such Special Meeting, to allow reasonable opportunity to attend and participate, (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quormn for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C.- Right of Initiative :Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, shall lbe not more than two Special Sp Business alrBusinMseM stings of Membership to entertain that issue. There the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. F - Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for Purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1, - Devotional Z.- Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report T- Committee Reports 8.- Unfinished Business 9.- New Business 10.- Adjournment Section Three: PubDic Worship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance 1 at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. ARTICLE SEVEN - COMAHTTE ES, DEPARTMENTS AND PROGRAMS Section One: Committees A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition eacln such regulation; omittee sh�allnbe designated serve ex- officio on all such committees. The Chairman of by the Church Board, and such Chairman shall set e then and andl there onducg do Per Persons so particular committee and the agenda for business to b t appointed shall be selected from among the active membership. B.- Special Committees royal of the Church Board, for The Pastor may appoint Special Committees, subject to app' inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under supervision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holding property or legal title to real property or personal property for the use and benefit of this corporation. There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee, A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the which Board Among the programs programs to functions and responsibilities ass by he Church be established and functioning within the church shall be the following: A,- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution. determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments acid programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. ARTICLE' EIGHT - EDUCATION DE, PARTME - NONDISCIg->C 41 ATION POLICY Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre - school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made 1 available to students at the schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarslvp 16 or loan programs, or athletic and other school - administered programs. AR'T'ICLE NllNF, - REAL PROPERTY, CHURCH CAMPUS A" FACILITM1 S Section one: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official subject to provisions of this cads of Constitution corporate name, or held in trust by District Council, and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two - thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature If additional or advertisements, unless such shall have been in advance approved by the Pastor, services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Section four: Regulations and Policies Restricting Access to Church Can'131's and F ;a.cilities The Pastor and Church Board are authorized to establish and maintain rules, regulations an policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. ARTICLE TEN - FINANCE, RESOURCES AND DISBURSEMENTS Section one: financial Resources This church shall be, financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Matt. 23:23; Heb. 7:4 -9), and income and revenue from all other lawful sources. Section 'Two: Buciget and Disbill- senraennts, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer ,Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeps vacation with pay after his first year of service to the church. Employees and Pastoral Stall should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reinibu °semeants The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona fide. Section Six.: Restrictions t➢aa Egpeanditann es Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10 %) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two - thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Oifferinngs The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the .Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, rniinistries and programs of the District Council and General Council. ARTICLE lELEVEN ° RESOLUTION AND ARUITRATION OF DISPUTES it is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: Section Once: Disparates between Individuals is A.- Grievances or disputes between individual members of this church, or involving a member of this churclr, shall be first negotiated between the disputants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B. -In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor, it is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals uals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B.- The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons; wWoli three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and /or the Presbytery. C.- The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Sections Three: Disputes between factions and the District Council) Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Missouri, for resolution according to such rules. and regulations as he may set, and in accordance with the By -Laws of the General Council, as such By -Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 N Section Four: Alternative Resolution fn event the District Superintendent or General Secretary cannot resolve the disagreements, or 1 is unwilling or' unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows; each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born -again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. ARTICLE TWELVE, - AMANDMLNTS Amendments to these By -Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By -Laws. The proposed amendment text shall be publicly posted in a conspicuous place with view of attendees at the church sanctuary, and sent by mail to each active member at Ms or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By -Laws shall require a two- thirds affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. 20 f K a�i k Y A' SERYSGf- U. S. TREASURY DEPARTMENT INTERNAL REVENUE SERVICI~ WASHINGTON 25, C7. C. IN rtEFj_Y RUER TO { iii AUG 3 t 1964 General Council of the Assemblies of God 1445 oonv -4,lle Avenue Spri-ngfield, 1, ssouri 65802 Gentlemen: We have considered your request for a group ruling holding your subordinate units exempt from 3 ederal income tax as or "an- izations described in section 501(c)(3) of the Internal Revenue Code of 1954• our records, disclose that you were held exempt from Federal income tax under section 231(6) of the Revenue Act of 1921 on April 15, 1922. On september 14, 1935 you were held exempt under section 101(6) of the Revenue Act of 1934, which ruling was af- firmed under the Revenue Act of 1936 on itipril 27, 1938- On September 20, 1955 the District Director held that since sec- tion 501(c) (3) of the .1954 Internal Revenue Code contains the same provisions as section 101(6) of the prior Revenue Acts, previous rulings are held to be applicable under the 1954 Code. Based upon the information presented, it is held that your subordinate departments, district councils, churches, i appea- tions, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exemp3; from Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that they are organized and operated exclusively for religious pur- poses. You and your subordinate units are Dot required to file Federal income tax returns so long as a tax exempt status is maintained. It will not be necessary for you* and your subordinate units to fil'e the annual information return, Form 990 -A, generally re- quired of organizations exempt under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(x) of the Code are applicable, I�ECEI\/ ED .� VSEP ' 31964 GENERAL SECRETARY'S OFFICE t --2- General Council of the Assemb]ses of God Contributions made to you and your subordinate units are deductible by -the donors as provided by section 1.70 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, and 2522 of the Code. You and your subordinate units are not liable for the taxes imposed under the Federal Insurance Contributions Act (social security taxes) unless waiver of exemption certificates are, or have been, filed as provided in that Act. inquiries about the waiver of exemption certificates should be addressed to `the District Director concerned. You and your subordinate units are not liable for the taxes imposed under the federal Unemploy Dent Tax Act. For next year, and for each succeeding year thereafter, please send us the follow=ing infonnation not later than forty- five days after the close of your annual accounting period: l.. U st s shova n, the names and mailing . addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ar- ranged in alphabetical or numerical order. in Lieu of the lists referred to above you � may furnish us frith a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub- ordinate units are located. 2. A statement signed by one of your pri.n -- cipal officers stating whether or not the information upon why ch your original group ruling was based is applicable in all respect Uo the new subordinate units. - 3. A statement if, at the close of the year, there were no changes in your roster. r.: 1 -3- General Council o:C the Asse&ollcs of God 4. '-A statement of any changes in the character, purposes or wethoci of operation of your organi- zation or those of your subordinate un_zts. 5, Duplicate copies of amendments to charters or byla_jjs of your organization or those of your subordvlate ,its. You should advise each of your exempt subordinate uni is of the exemption and the pertinent ;provisions of this ruling in- cludzng the liability, if arty, for fili--ng information or other returns. The District Directors concerned are being advised of this action. Very truly yours, Chief, E�,,empt.'organa nations Branch 1' r. If CERTIFICATE OF AMENDMENT s S4 b �., ' O f C t l �� D,, - AR'T`ICLES OF INCORPORATION AURELIANO FLORES and JOSETI-IfNE, CASTILLO cc t;ify that- I.- They are the president and secretary, respectively, of#p IGLESIAS CRIS'I'IANAS DEL REDENTOR, INC. A California. Nonprofit Corporation 2,- The Article of Incorporation of the corporation are amended in their entirely, to read as follows: ARTICLE I. The name of this corporations is- C11 CH OF 77-M REDEEMER OT THE ASSEMBLIES OF GOD ARTICLE II. A.- This corporation is a religious corporation and is not organized for the private gain of any person. It is organized undee- the Nonprofit Religious Corporation Law exclusively for religions purposes. B.- The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the holy Bible, in customs and traditions of Pentecostal Evangelical Christianity, as a church , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. C. This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it snider Part 5 thereof. ARTICLE III. A.- This corporation is organized and operated exclusively for religious purposes within the meaning of 4507.( c) (3) of the United States Internal Revenue Code. B.- No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office. C.- Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tag under i 501(c)(3) of the Internal Revenue Code, or (b) by a corporation contributions to which are deductible under 4170(c) (2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. ARTICLE IV. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net hncome or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal properly and real property now owned or held intrust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all delfts and liabilities of this corporation, shall be distributed to SOUTUERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OT THE ASSEMBLIES OF GOD-'a California Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code X501( c ) (3), or, if it is not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASEEMBLWS OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to previsions of Internal Revenue Code X501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and operated exclusively for religious purposes in harmony with the purposes of this corporation and which has established its tax exempt status under X501( c) (3) of the Internal Revenue Code." 3. The foregoing Amendment of Articles of Incorporation leas been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of hrcorporation leas been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 X-7---Aureliano Flores sephine Castillo Incorporated on: August 7, 1962 IS California Corporate Number; 0437263 2 1 I FAITH BASED ORGANIZATIONS Pursuant to HUD regulations, an organization that is awarded HUD funds may engage in inherently religious activities providing they are voluntary for participants in HUD - funded activities and occur separately in time or location from the HUD - funded activities. For example, a Bible study that is conducted by a faith-based organization operating a HUD - funded "soup kitchen" must be separate in time or location from the meal service and must be voluntary for any recipients of the meal service. Prayers offered before meals are acceptable so long as they are voluntary and understood to be voluntary by those receiving meal services. As a Faith Based organization, on behalf of. Church of the Redeemer — Redeemer Food Bank OF ORGANIZATION) I certify that participation in any religious activities and/or specific religious affiliation shall not be a requirement of any participants and /or beneficiaries receiving assistance from our organization's HUD funded activities. I understand that all participation in religious activities is entirely voluntary pursuant to HUD regulation as noted above. Jerry Mora Business Administrator Print Name Title ature 626 - 960 -9585 Phone Number 01/11/10 Date APPLICATION CHECKLIST ORGANIZATION Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "NIA" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960 -4011 ext 354!496.. 1. ✓ APPLICATION FORM 2. V BUDGET PROPOSAL (ATTACHMENT A) 3. V BOARD OF DIRECTORS AFFIDAVIT 4. ✓ ORGANIZATION BY -LAWS 5. ✓ CHARTER OF ARTICLES OF INCORPORATION 6. ,/ IRS TAX EXEMPT STATEMENT 7. ✓ MOST RECENT AUDITED FINANCIAL STATEMENT g, ~✓ PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23 2009. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010 -2011 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: Agency Address: Number Street City Zip Code Administrator: �i` 6?1-l5'' �' Y Title: Administrator Telephone -(Aa Y- /fir . Fax: Project Site Address: lam' Number Street City Zip Code Project Manager: &ih� le 61/d1 &/ Title: Project Manager's Telephone (01 Fax:�:�7 Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years ) ✓No Describe Agency's overall function or pul -pose. Include history and experience in providing this service. East Valley Boys and Girls Club provide Child Care for children 2 years old through 12 years old. We are licensed through the State of California with 2 licenses. One license is for Preschoolers ages 2 - 5 year olds and the other license is for the School Age children, ages 6 - 12 year olds. The fours of operation are Monday - Friday, 6:00am to 6 :00pm. For our School Age program we offer before and after school care. This includes a balanced breakfast and transportation to over S of our local schools. Each afternoon we then pick the children up from these schools and transport them back to East Valley Boys and Girls Club. The children are given an afternoon snack and some of the activities include; Power Hour (the children are supervised and given assistance with homework.), Computer Lab, Fitness and Recreation, and Health and Life Skills. We have a full day program for the School Age children during the summer and. holiday breaks. The Preschool side consists of three classrooms, 2 years olds, three years olds, and 415 year olds. The children are provided each day with a balanced, breakfast, hot lunch, and an afternoon snack. East Valley Boys and Girls Club provides a warm, loving environment with qualified nurturing staff. The East Valley Boys and Girls Club started as a small storefront with a few table games and a ping pong table and pool table. This provided a safe place for children to go after school and interacting with caring adults. Today we serve 70 boys and girls. Less than 2 years ago we were serving over 100 children in the Baldwin Park area. We would like to give back to the community by offering our services for those families that are in peed. PROJECT PROPOSAL AND DESCRIPTION OD Grant Amount Requested Q64 — Scope of Services – Please briefly describe your proposed Project /Program and the objectives. Beneficiaries – Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Scope of Services - Please briefly describe your proposed Project /Program and the objectives. 'The East Valley Boys and Girls Club would like to make a difference with families that have been affected by the downward economy. We would like to offer child care to families that have lost jobs, cut hours and /or pay. They need to fired a job but are unable because they do not have care for their children. We would also life to team up with a Sob Training Program such as; Goodwill and Gain so the parents can learn ,job skills to help them obtain a job. This would be for the parents that do not qualify for other programs in the area, such as; Options, CalWorks and DCFS. With the $15,000.00 we would be able to sponsor families by providing the necessary Child Care needed for their situation, The qualifications would be; the family must be a resident of Baldwin Park, their incon-Ie has to be as specified by HUD, and the children must be 2 -12 years old. The $5,000.00 would help cover supplies that are needed for our program, which would include; computer programs, books, videos, art supplies, and materials needed to maintain our curriculums. Beneficiaries - Please briefly describe the clientele that would benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The youth of Baldwin Park and their families that has been affected by the lack of employment opportunities In the community. Describe any special characteristics of your client population. Of the families we are currently serve 94% meet CDBG income requirements and of these families 78% are residents of Baldwin Park. 32% of these families are receiving food stamps. Of these students 55% are from single parent dwellings. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? _ Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes Y\ No 2. Address Yes X No 3. City in which client last resided. Yes = No 4. Number of family members. Yes,X_ No 5. Total family (household) income. Yes X No 6. Ethnicity Yes__ No 7. Female head of household Yes No X_ Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Printed :•�'Gw•(,Ue —D ivems- � Title Date Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). Adults meeting Bureau of Census definition of severally disable persons Homeless persons Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) ✓ The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. Household Monthly Annual At or Below Limit City Child's Name Ethnicity Size Income Income Y or N Alvarado, Aaron H 7 $2,500.00 $30,000.00 Y SP Alvarado, Desaree H 2 $2,347 $28,164 Y BP Alvarez, Andrew H 4 $1,052.00 $12,624.00 Y BP W..� � .,�., � H Y BP Anderson, Emma B 4 $2,600.00 $31,200.00 Y BP Buenrostro, Cesar H 3 $2,300.00 $27,600.00 Y Pomona Caravantes, Isabel H 3 $1,840.00 $22,080.00 Y BP Caravantes, Nikol H 3 $1,840.00 $22,080.00 Y BP H Y BP H Y BP H Y BP Cortez, Adrian H 5 $1,516.00 $18,192.00 Y BP Cortez, Luis H 5 $1,516.00 $18,192.00 Y BP Cortez, Celeste H 3 $3,600.00 $43,200.00 Y LaPuente Dance, Courtney B 5 $6,000.00 $72,000.00 N Corona Duran, Aaron H 4 $4,800.00 $57,600.00 Y ElMonte Escobedo, Jacob H 5 $1,848.00 $22,176.00 Y BP Esparza, Abel H 4 $2,192.00 $26,304.00 Y BP Eulloque, Marisa H 4 $1,052.00 $12,624.00 `( BP Garcia, Jocelyn H 2 $3,250.00 $39,000.00 Y BP Godinez, Pedro H 3 $2,400.00 $28,800.00 Y SP Hernandez, Jason H 5 $1,200.00 $14,400.00 Y BP Huerta, Raeleen H 5 $3,630.00 $43,560.00 Y BP Gutierrez, Adam H 4 $6,000,00 $72,000.00 N Ontario Gutierrez, Anthony H 4 $6,000.00 $72,000.00 N Ontario H Y BP WM H Y BP Kline, Angelina 11 5 $3,168.00 $38,016.00 Y BP Kline, Betty H 5 $3,168,00 $38,016.00 Y BP Kline, Matthew H 5 $3,168.00 $38,016.00 Y BP Lau, Shayna A 2 $3,200.00 $38,400.00 Y Y BP Rialto Lopez, Manuel H 3 $4,400.00 $52,800.00 Y Covina Luna, Cristina H 4 $2,500.00 $30,000.00 Y Covina Luna, Isabel H 4 $2,500.00 $30,000.00 H 3 $5,300.00 $63,600.00 N BP mi"M H Y BP Murillo, Jacob H 5 $3,940.00 $47,280.00 Y ElMonte Moreno, Deseree H 5 $1,200.00 $14,400.00 Y BP Moreno, Nathan H 5 $1,200.00 $14,400.00 Y BP BP Mzoughi, Zineb H 4 $2,546.00 $30,552.00 Y Y Covina Quintero, Rudy H H 4 $2,250.00 $27,000,00 Y Covina Quintero, Victoria H 4 $2,250.00 $27,000.00 Y Covina Ramirez, Nathanie H 5 $4,300.00 $51,600.00 Y H 4 $2,250.00 $27,000.00 Y BP mm H Y BP Richardson, Madi H 3 $3,000.00 $36,000.00 Y BP Rivera, Damien H 4 $3,000.00 $36,000.00 Y BP H 4 $3,976.00 $47,712.00 Y Whittier H 3 $6,000.00 $72,000.00 N BP H 2 $1,200.00 $14,400.00 Y BP H 3 $2,270.00 $27,240.00 Y BP H 11 $4,000.00 $48,000.00 Y BP H Y BP H 3 $1,700.00 $20,400.00 Y BP A 4 $2,750.00 $33,000.00 Y BP H Y BP H Y BP H y BP H y BP H y BP 11 y BP H y BP H y BP H y BP H y BP H 3 $5,000.00 $60,000.00 y W. Covina H 4 $2,192.00 $26,304.00 y BP H 4 $2,192.00 $26,304,00 y BP H 4 $1,175.00 $14,100.00 y BP H 6 $3,500.00 $42,000.00 y BP H 6 $3,500.00 $42,000.00 y BP H y BP H y BP H y Monrovia B 2 $900.00 $10,800.00 y ElMonte H 3 $1,200.00 $14,400.00 y BP '! s Families Receiving Food Stamps,etc. W ❑ m W N O a O m N L O O. O L p ra.. r N C O 4� m Cl 04 U m LL —03 tm O j- tY1 L r m Qf O [c Q ± (1) o !� t- N U ILU C12 U � it LL N � m N v_ �U � cn ' ^ m O U- L r-L �� ,,a -� O. 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LL r zs E {n ==rNM-gruowr-• :p . ° ca r N M d ° F° F W 0 ❑ OL1 W d 0 a m tm C� .o N o CL ( U ' L. N p 0 C) 0 L0 Y— r` cm 0 0 Nt ° °o I 0 0 0 0 o n o C:) 0 0 © a Q d Q o 00 Q° t--t- ,< c� N h � Z Z Z c Z Z c�a cfl CO ❑ .a � U � U 4� CL O m o U 0 0 0 0 0 0 0 ° 0 0 0 0 o o coo c°s� 0 0 0 °a Y- & o CO 0 ° co CO C N Q � ¢ d° d ° Q Q o`n'o ° m N N () N Z Z 63 (a Z 69 Z CA Z 4f} b9 6q f 69- N cz CL G? _ coffin cn Q o W CQ J cn CL (D -0 C] to ` N W m a � U N L CD a 't C � C. (i) m C U U N OI- f0 a S o O U) E c c x 0 o. rn m T) v a� in L- m t' 0 en U -o `- o 0 o o en u) c4 0 0 0 _ � 2i O I- 0 I� BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional request sheet, t i submitted, the City of Baldwin Park meustlbetnotiBoard d tia membership after the writing. Name of Executive Director Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year BALDWIN PARK RESIDENTS NON- BALDWIN PARK RESIDENTS Actual 0711169 TO Current l� Projected 67/61/16 TO 66/36/11 /L� 0)_o Please specify the format that will he used for reporting the above information (example: Individuals, Households or Youths): EAST VALLEY BOYS AND GTRLS CLUB Board Of Directors 2009/2010 Vern Moyer President Board of Directors Position: Retired - Baldwin Park School District Address: 830 Dancove Drive, West Covina, 91791 Plione: (626) 919 -3368 Cell: (626) 201 -2789 Term: 111108 — 12/3 111 1 Angelina De Sanchez Vice President Board of Directors Company: Kaiser Permanente Position: Social Work Associate — Educational Outreach Program Address: 4141 Maine Ave, Baldwin Pat-](, CA 91706 Phone: (626) 814 -6405 Term: 111108 — 12/3 111 1 Magdalena Herrera Secretary /Treasurer Board of Directors Company: Wells Fargo Bank Position: Business Deposit Consultant Address: 21680 Gateway Center Drive, Suite 225, Diamond Bar, CA 91765 Phone: (626) 890 -5465 Term: 111109 -- 12/31/12 Frank Sanchez Member Company: Francisco's Exotic Deco Inc. Position: Owner Address: 15834 E, Main St., La Puente, CA 91744 Phone: (626) 968 -8340 Cell: (626) 806 -6020 Boltran Hu Member Company: Wells largo Bank Position: Business Deposit Consultant Address: 21680 Gateway Center Drive, Suite 225, Diamond Bar, CA 91765 Phone: (310) 938 -7869 Grace Castro Member Company: SCE Federal Credit Union Position: Business Development Executive Address: 3810 Durbin Street Irwindale, CA 91706 Phone: (626) 806 -6986 Lola K. Storing Member Company: City of La Puente Position: Councilmember La Puente Address: 551 Radway, La Puente, CA 91744 Phone: (626) 336 -6780 The East Valley Boys and Girls Club Board of Directors meets the 3 "' Wednesday of every month at 5PM. The meeting location is the East Valley Boys & Girls Club La Puente Unit. (All Board members /volunteers are non -paid participants of our Club) CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of A enc i g y), certify that the is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that.the information provided in this application is true and correct. T!LI� �x n1-1'f 11 llN Phone Number lip,.�,�11 s rnl.�i ti.el Kr�ruur A.�i�n�r P,O, Box 2508 Cincinnati OH 45201 BUYS CLUB OF BALDWIN PARK EAST VALLEY BOYS & GIRLS CLUB 4100 BALDWIN BARK BLVD BALDWIN PARK CA 91706--6708006 In reply refer to: 0208226 129 July 25, 2008 LTR 41680 E0 95- 2935952 000000 00 000 00018600 BODC: TE Employer Identification Number: 95- 2935952 Person to Contact: Ms. K. Nilson Toll Free Telephone Number: 1- 877 -829 -5500 Dear Taxpaver : This is in response to your request of July 16, 2008, regarding your tax - exempt status. Our records indicate that a determination letter was issued in July 1975, that recognized you as exempt from Federal income tax, and discloses that you are currently exempt ender section 501(c)(3) of the Internal Revenue Code, Our records also indicate you are not a private foundation within the meaning of section 509(x) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to You or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Michele M. Sullivan, Oper. Mgr. Accounts Management Operations I EAST VALLEY BOYS AND GIRLS CLUB TABLE OF CONTENTS Page No, INDEPENDENT AUDITORS' REPORT FINANCIAL STATEMENTS Statement of Financial Position Statement of Activities 3 Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6 -8 SUPPLEMENTARY INFORMATION Report on Compliance and on Internal Control over f=inancial Reporting Based on an Audit of 9-10 Financial Statements Performed in Accordance with Government Auditing Standards , ACCOUNTANCY To the Governing Board East Valley Boys and Girls Club Baldwin Park, California CERTIFIED PUBLIC ACCOUNTANTS KRISTIN CItEIGHTON, CPA, P ,l:;rr JAMEN WURM, CPA, M.S., P,11111" INDEPENDENT AUDITORS' REPORT We have audited the accompanying statement of financial position of East Valley Boys and Girls Club as of June 30, 2009 and the related statement of activities, statement of functional expenses and statement of cash flows for the year then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with U.S. generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit Includes examining, on a test basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East Valley Boys and Girls Club as of June 30, 2009, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards of the United States, we have also issued our report dated November 20, 2009 on our consideration of the Organization's internal control over financial reporting. November 20, 2009 Pasadena, California z lot c 626.449.6321 .Fa V 626.449.7091 Tidf.Free 877.449.6321 frill goehnercpas.corn ; Wd ress 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 EAST VALLEY BOYS AND GIRLS CLUB STATEMENT OF FINANCIAL POSITION JUNE 30, 2009 ASSETS CURRENT ASSETS Cash Contracts receivable Prepaid expenses Total current assets PROPERTY, PLANT AND EQUIPMENT Furniture and fixtures Automobiles Computer equipment Less accumulated depreciation Total property, plant and equipment TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable Accrued expenses Capital lease, current portion Total current liabilities LONG -TERM LIABILITIES Capital lease, less current portion Total liabilities NET ASSETS Unrestricted TOTAL LIABILITIES AND NET ASSETS The accompanying notes are an integral part of this statement, -2- $ 1 01,677 42,067 153,077 33,650 16,683 29,322 79,655 54,061 25,594 $ 178,671 $ 38,919 9,008 3,871 51,798 6,300 58,098 120,573 $ 178,671 EAST VALLEY BOYS AND GIRLS CLUB STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2009 SUPPORT AND REVENUE Family preservation Family support Daycare Judo Food United Way Membership dues Donations Program fees Gifts -in -kind Special events Miscellaneous revenue Interest income Net assets released from restriction Total support and revenue EXPENSES Program services Management and general Fundraising Total expenses . CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR Temporarily Unrestricted restricted Total $ 509,476 $ $ 509,476 8,180 - 8,180 267,689 - 267,689 20,786 20,786 40,652 - 40,652 772 772 9,157 9,157 126,167 - 126,167 170,508 170,508 66,596 - 66,596 1,046 - 1,046 3,989 - 3,989 958 - 958 24,206 24,206 - 1,250,182 (24,206) 1,225,976 1,138,088 1,138,088 84,272 - 84,272 30,919 - 30,919 1,253,279 - 1,253,279 (3,097) (24,206) (27,303) 123,670 24,206 147,876 $ 120,573 $ - $ 120,573 The accompanying notes are an integral part of this statement. -3- EAST VALLEY BOYS AND GIRLS CLUB STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2009 The accompanying notes are an integral part of this statement. -4- Management Program and services general Fundraising Total PERSONNEL EXPENSES $ 522,088 $ 40,555 $ - $ 562,643 Salaries Payroll taxes and employee benefits 40,948 3,279 - 44,227 Total personnel expenses 563,036 43,834 606,870 OTHER EXPENSES 1,714 846 2,560 Bank charges Conferences and seminars 3,082 - 3,082 Dues 8,794 50 - 8,844 Fingerprints Utilities and telephone 368 9,515 - 2,878 - 368 12,393 Insurance and taxes 87,335 14,440 - 101,775 800 Licenses and permits 800 - - 319 319 Fundraising 29,274 - 29,274 Food Gifts -in -kind 66,596 - - 66,596 Professional services 4,108 18,064 30,600 52,772 Rent 59,004 520 - 59,524 Supplies 11,280 711 - 11,991 303 Postage 303 14,025 - 2,205 - - 16,230 Auto expense 556 145 - 701 Printing and paper Publications and subscriptions 1,772 30 - 1'802 Returned checks 4,425 - - - 4,425 1,086 Repairs and maintenance 1,086 - 11,802 Small equipment and furnishings 11,802 - - 208,415 Subcontractor 208,415 - 480 Training 480 32,141 - - 32,141 Other program expenses - 3,019 Uniforms 3,019 8,956 _ 549 - 9,505 Miscellaneous expense Total other expenses 568,850 40,438 30,919 640,207 Depreciation 6,202 - - 6,202 TOTAL EXPENSES $ 1,138,088 $ 84,272 $ 30,919 $ 1,253,279 The accompanying notes are an integral part of this statement. -4- EAST VALLEY BOYS AND GIRLS CLUB STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2009 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation expense Changes in operating assets and liabilities: Contracts receivable Prepaid expenses Accounts payable Accrued expenses CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS USED FOR INVESTING ACTIVITIES Purchase of fixed assets CASH FLOWS USED FOR FINANCING ACTIVITIES Principal capital lease payments NET DECREASE IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR CASH PAID DURING THE YEAR FOR: INTEREST The accompanying notes are an integral part of this statement. -5- $ (27,303) 6,202 17,911 5,836 2,882 (1,457) 4,071 (8,727) (2,063) (6,719) 108,396 $ 101,677 $ 760 EAST VALLEY BOYS AND GIRLS CLUES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2009 ORGANIZATION East Valley Boys and Girls Club (the Organization) is a nonprofit corporation which is part of the Boys and Girls Clubs of America, a national organization. It is a multiservice agency dedicated to promoting the physical, mental and moral well -being of youth by providing guidance, and educational and recreational activities. The Organization targets youth and their families of Baldwin Park, La Puente and the surrounding communities. Its work is supported through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the same fiscal year, are recorded as unrestricted revenues. Non -cash receipts (gifts -in -kind) that are significant in amount and can be reasonably valued are recorded at fair markot value. BASIS OF ACCOUNTING The financial statements have been prepared in accordance with the American Institute of Certified Public Accountant's Audit Guide, Audits of Certain Nonprofit Organizations. As a result, all contributions received are classified into funds according to their nature and purpose. The assets, liabilities, and net assets of East Valley Boys and Girls Club are reported in the following three classifications: Unrestricted, includes funds which are expendable for the support of the Organization's operations. Temporarily restricted, includes funds that donors have restricted for specific purposes or for use according to specific timetables or both. Permanently restricted, represents funds that are subject to restrictions set forth in gift instruments requiring that principal and capital gains be invested in perpetuity and only income be expended for unrestricted operating purposes. As of June 30, 2009, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. 10 EAST VALLEY BOYS AND GIRLS CLUB NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 SIGNIFICANT ACCOUNTING POLICIES continued PROPERTY, PLANT AND EQUIPMENT Property, plant and equipment are reported at cost. Depreciation is computed on a straight -line basis over estimated useful lives of 5 to 10 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments are capitalized. Depreciation expense for the year ended June 30, 2009 was $6,202. In addition to its own fixed assets, the Organization has the use of $20,800 of fixed assets, such as furniture and fixtures, and computers and equipment, which are owned by governmental entities. INCOME TAXES The Organization operates as a nonprofit corporation under section 501(c)(3) of the Internal Revenue Code and is exempt from federal and state income taxes. Management believes that this exemption will remain unchanged. CASH Liquid assets having a maturity of three months or less are includod as cash. ALLOWANCE FOR CONTRACTS RECEIVABLE All contracts receivable are considered fully collectible; accordingly, no allowance for doubtful accounts has been recorded at June 30, 2009. JOINT COST ALLOCATION The Organization incurs costs that are shared by program, management and general, and fundraising activities. The amount allocated to each area depends on the purpose, audience, and content of each medium used. CAPITAL LEASE Current _ Long-term Total Dell Financial Services; secured by computers and computer equipment; bearing interest at 11.474% per annum; monthly principal and interest payments of $403; maturing November 2011 $ 3,871 $ 6,300 $ 10,171 At June 30, 2009, future maturities of the capital lease were as follows: 2010 $ 3,871 2011 4,340 2012 1,960 $ 10,171 -7- EAST VALLEY BOYS AND GIRLS CLUB NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 PENSLON PLAN Effective July 1, 2001, the Organization established a tax-deferred_ 401(k) profit - sharing plan for qualified employees. Contributions to the plan are non - forfeitable. The plan is a matching, deferred compensation arrangement whereby employees contribute a portion of their salary to the plan. Employees who meet the minimum service requirement are eligible for employer matching. Pension expense for the year ended June 30, 2009 was $5,063. LEASE COMMITMENTS The Organization signed a 5 year cancelable agreement with the City of Baldwin Park to lease its facilities commencing January 1, 2007. The Organization also signed a 5 year lease to lease office equipment commencing December 2007. The Organization also signed an 5 year cancelable agreement with the City of La Puente to lease its facilities commencing August 12, 2008, at a rate of $1 per year (see GIFTS -IN- KIND). At June 30, 2009, the future required minimum payments were as follows: 2010 $ 67,861 2011 67,861 2012 34,861 2013 931 $ 171,514 Rent expense for the year ended June 30, 2009 was $122,720. NON -CASH TRANSACTIONS GIFTS -IN -KIND The Organization recorded gift -in -kind revenue for use of facilities in La Puente (see LEASE COMMITMENTS). The value of the free rent for the year ended Jane 30, 2009 was $63,196, CAPITAL LEASE During the year ended June 30, 2009, the Organization entered into a capital lease for computers and computer equipment totaling $12,234. The total value of the assets, and the total amount of the capital lease payable are included in property, plant and equipment, and capital lease, respectively (see CAPITAL LEASE). SUBSEQUENT EVENTS In accordance with Financial Accounting Standards Board (FASB) Accounting Standards Codification Topic 855, Subsequent Events, The Organization has evaluated subsequent events through November 23, 2009, which is the date these financial statements were issued. All subsequent events requiring recognition as of June 30, 2009 have been incorporated into these financial statements. -8- A, CE.RTMED PUBLIC ACCOUNTANTS KRISTIN CREIGHTON, CPA, Rornrr A C C O U N T A N C Y JAMEN WURM, CPA, M.S., 1'nmw- REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNME=NT AUDITING STANDARDS To the Governing Board East Valley Boys and Girls Club Baldwin Park, California We have audited the financial statements of East Valley Boys and Girls Club (the Organization) as of and for the year ended June 30, 2009, and have issued our report thereon dated November 20, 2009. We conducted our audit in accordance with U.S. generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control over Financial Reporting In planning and performing our audit, we considered the Organization's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Organization's internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as disclosed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of operating their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with U.S. generally accepted accounting principles (GAAP) such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected by the entity's internal control. A material weakness is a significant deficiency or combination of significant deficiencies that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the entity's internal control. The Organization does not have personnel with the skills and knowledge needed to prepare financial statements that include the disclosures required by GAAP. Management has advised us that they are continuing to improve their knowledge of financial reporting and understanding of GAAP but does not believe the cost of employing this level of expertise with respect to financial reporting, including footnote disclosures, warrants the associated costs. We also noted that significant adjustments in the areas of fixed assets, accrued expenses, capital leases, income and expense were not made by management prior to the audit. -9- J holle 626.449.6321 P'ILY 626.449.7091 Dif Fare 877.449.6321 T rN -b goelinercpas,coin A d(lress 251 S. Take Avenue Suite 190 Pasadena, CA 91101 Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies and; accordingly, would not necessarily disclose deficiencies that are also considered to be material weaknesses. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Organization's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and; accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. We noted certain matters that we reported to the Organization's management in a separate letter dated November 20, 2009. The Organization's responses to findings identified in our audit are described above. We did not audit the Organization's responses and; accordingly, we express no opinion on them. This report is intended for the information and use of management, the Governing Board, others within the Organization and federal awarding entities and is not intended to be and should not be used by anyone other than these specified parties. November 20, 2009 Pasadena, CA -10- BYLAWS OF BOYS AND GIRLS CLUB OF LAST SAN GABRIEL VALLEY TABLE OF CONTENTS 1? a g 01 Article I Name and Location of Offices i Article II Purposes Article III Membership 2 Section 1, Members 2 Section 2. Associates 2 Article IV Directors 2 Section I. Powers 2 Section 2. Number of Directors 3 Section 3, Selection and Tenure of Office 3 Section 4. "Interested Person" as Director 3 Section 5. Removal of Director 4 Section 6, Resignation of Director 4 Section 7. Vacancies 4 Section 8. Place of Meetings 4 Section 9. Annual Meeting 4 Section W. Special Meetings 5 Section I I. Notice of Meetings 5 Section 12, Quorum and board Action 5 Section 13. Participation in Meetings by Conference Telephone 5 Section 14, Waiver of Notice 6 Section 15. Adjouriu-nent 6 Section 16. Action Without Meeting 6 Section 17. Right of Inspection 6 Section 18. Committees 6 Section 19.. Fees and Compensation 7 Section 20. Annual Reports and Statements 7 Article V Officers 8 Section L Officers 8 Section 2, Election 8 Section 3. Subordinate Officers 8 Section 4. Removal and Resignation 8 Section 5, Vacancies 9 Section 6. Inability to Act 9 Section 7. Chairperson of the Board 9 Section 8, Vice Chairperson of the Board 9 Section 9, President 9 Section 10. Vice President 9 Section 11, Secretary 1.0 Section 1 2. Treasurer/Chief Financial Officer to Section 13. Salaries 10 Article VI Indemnification of Agents 10 Section I , Definitions 10 Section 2. Indemnification in Actions by Third Parties I 1 SGCti0E1 3. Inde111111flcatlon in Actions by or in the Right of the Corporation I I Section 4. Indemnification Against Expenses 12 Section 5. Required Indemnification 12 Section 6. Advance of Expenses 12 Section 7. Other Indemnification 12 Section 8. Forms of Indemnification Not Permitted 12 Section 9. Insurance 13 Section 10. Nonapplicability to Fiduciaries of Employee Benefit Plans 13 Article VII Receipt and Disbursement of Funds 13 Section 1. Receipt of Funds 13 Section 2. Disbursement of Funds 13 Article VIII Additional Provisions 14 Section 1. Validity of Instruments Signed by Officers 14 Section 2. Authority of Officers and Agents 14 Section 3. Representation of Shares of Other Corporations 14 Section 4. Construction and Definitions 14 Section 5. Amendments 14 Section 6, Instruments in Writing 15 Section 7. Maintenance of Articles, Bylaws and Records 15 Certificate of Secretary BYLAWS OF BOYS AND GIRLS CLUB OF EAST SAN GABRIEL VALLEY A California Nonprofit Public Benefit Corporation ARTICLE I NAME AND LOCATION OF OFFICES The name of this corporation is BOYS AND GIRLS CLUB OF LAST SAN GABRIEL VALLEY. It is a California nonprofit public benefit corporation with a principal office in the County of Los Angeles, State of California. The Board of Directors (herein called the "Board ") is granted full power and authority to change said principal office from one location to another. ARTICLE II PURPOSES This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. This corporation elects to be governed by all of the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5. A further description of the corporation's purposes includes, but is not limited to, the following: to promote the physical, mental, and moral well -being of boys and girls by providing such means of education, recreation and guidance as may seem most likely to achieve the desired ends; to operate and conduct clubhouses and camps for the education and recreation of boys and girls; and to promote In every possible wily programs `rind systems which will assist In the mental and physical development of boys and girls, the creation of the beneficial enviroiflnent for such development, and in the elimination of detrimental influences. ARTICLE III MEMBERSHIP Section I. Members. This corporation shall have no members, Any action which would otherwise require approval by members shall only require approval of the Board. All rights which would other- wise vest in the members shall vest in the Board. Section 2. Associates. Nothing contained in Section l of this Article shall be construed to limit the right of the corporation to refer to persons associated with the corporation as "members" even though such persons are not members, and no such reference shall constitute anyone being a member, within the meaning of Section 5056 of the California Nonprofit Corporation Law, The corporation may confer by amendment of its Articles of Incorporation or of these Bylaws some or all of the rights of a member, as set forth in the California. Nonprofit Corporation Law, upon any person or persons who do not have the right to vote for the election of directors or on a disposition of substantially all of the assets of the corporation or on a merger or on a dissolution or on changes to the corporation's Articles or Bylaws, but no such person shall be a member within the meaning of said Section 5056. ARTICLE IV DIRECTORS Section 1. Powers. Subject to any limitations contained in the Articles of Incorporation and these Bylaws and of the pertinent restrictions of the Corporations Code of the State of California, all the activities and affairs of this corporation shall be exercised by or under the direction of the Board, The Board may delegate the management of the day -to -day operation of the activities of the corporation to a management company or other person or persons, however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws; . (a) To select and remove all the officers, agents and employees of the corporation, prescribe such duties for them as may be consistent with law, with the Articles of Incorporation, or with these Bylaws, fix the terms of their offices and their compensation and in the Board's discretion require from there security for faithful service. (b) To make such disbursements from the funds and properties of the corporation as are required to fulfill the purposes of this corporation as more fully set out in the Articles of Incorporation thereof and generally to conduct, manage and control the activities and affairs of the corporation and to make such rules and regulations therefor not inconsistent with law, with the Articles of Incorporation or with these Bylaws, as they may deer best. (c) To adopt, make and use a corporate seal and to alter the form of such seal from time to tune as they may deem best. (d) To borrow money and incur indebtedness for the purposes of the corporation and to cause to be executed and delivered therefor, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt and securities therefor, (e) To change the principal executive office or the principal business office from one location to another; to cause the corporation to be qualified to do business in any other state, territory, dependency, or country and to conduct business within or outside the State of California; and to designate any place within or outside the State of California for the holding of any meeting or meetings. Section 2. Number of Directors. The number of directors of the corporation shall be not less than five (5) nor more than fifteen (15), with the exact number of directors to be fixed, within the limits specified, by approval of the Board. Section 3. Selection and Tenure of Office. The directors shall be elected by the Board on a rotation basis. One -third (1 /3) of the directors, or as close to one -third (1 /3) as is possible, shall be elected at each annual meeting of the Board. Each director shall hold office for a term of three (3) years unless a director is completing the term of a director whose office is vacant (in which case the replacement director shall complete the remaining term of the prior director) or unless the number of directors has been changed (in which case the director's may be elected for terms of one (1) year, two (2) years and three (3) years in order to continue the rotation basis for the Board). If an aifl-ival inecting is not held or the directors are not elected thereat, the directors may be elected at any special meeting of directors held for that purpose. The term of office for each director shall begin at the Conclusion of the meeting at which he or she is elected and shall continue for the elected term until the conclusion of the annual meeting (or special meeting held for the purpose of the election of directors) in the year in which his or her term ends and until a successor has been elected and gUalified. Section 4. "Interested Person" as Director Any other provision of these Bylaws notwithstanding, not more than forty -nine percent (49 %) of the persons serving on the Board may be interested persons. For the purpose of this Section, "interested persons" means either: (l) any person currently being compensated by the corporation for services rendered to it within the previous twelve (12) months, whether as a frill- or part -time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director as director; or (2) any 3 brother, sister, ancestor, descendant, spouse, brother -in -law, sister -iih -law, son -in -law, daughter - in -law, mother-in-law, or father -in -law of any such person, Section 5. Removal of Director Any director may be removed from the Board subject to the provisions of the California Nonprofit Public Benefit Corporation Law. Section 6. Resignation of Director_. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law, any director may resign effective upon giving written notice to the Chairperson of the Board, the President, the Secretary or the Board, unless the notice specifies a later time for the effectiveness of such resignation. if the resignation is effective at a future time, a successor may be elected to take office when the resignation becomes effective. Section 7. Vacancies, Vacancies on the Board may be filled by approval of the Board (pursuant to Section 5032 of the California Corporations Code) or, if the number of directors then in office is less than a quorum, by (1) the unanimous written consent of the directors then in office, (2) the affirmative vote of a majority of the directors then in office at a meeting held pursuant to notice and waivers of notice complying with Section 5211 of the California Corporations Code, or (3) a sole remaining director. Each director so elected shall bold office until the expiration of the term of office of the replaced director and until a successor has been elected and qualified. A vacancy or vacancies on the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the authorized number of directors is increased. The Board may declare vacant the office of a director who has been declared of unsound mind by a final order of any court, or convicted of a felony, or been found by a final order or judgment of any court to have breached any duty Under Article 3 (commencing with Section 5230) of the California Nonprofit Public Benefit Corporation Law. No reduction of the authorized number of directors shall have the effect of removing any director prior to the expiration of the director's term of office. Section 8. Place of Meetings, Notwithstanding anything to the contrary in these Bylaws, any meeting of the Board may be held at any place within or without the State of California which has been heretofore designated for that purpose by the Board. Section 9. Annual Meeting. The anihual meeting of the Board shall be field in the fourth quarter of each calendar year and shall be called by the Board and noticed in accordance with tlhe provisions of this Article. 4 Section 10. Special Meetings. Special meetings of the Board may be callcd by the Chairperson of the Board, or the President or any Vice - President or the Secretary or any two directors. Section 11. Notice of Meetings, Meetings of the Board shall be held upon not less than four days' notice by first -class mail or forty - eight hours' notice delivered personally or by telephone, including a voice messaging system or other system or technology designed to record and communicate messages, telegraph, facsimile, electronic nail, or other electronic means. Any such notice shall be addressed or delivered to each dit'ector or at such director's address as it is shown upon the records of the corporation or as may have been given to the corporation by the director for such purpose of notice or, if such address is not shown on such records or is not readily ascertainable, at the place in which the meetings of the directors are regularly held. Section 12, Qu orum and Boarcl Action, A majority of the directors in office shall constitute a quorum, provided that said majority of the directors in office shall constitute at least either one - third of the authorized number or directors or at least two directors, whichever is larger, or unless the authorized number of directors is only one. A majority of the directors present, whether or not a quorum is present, may adjourn any meeting to another time and place. if the meeting is adjourned for more than twenty -four hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned mecting to the directors, if any, who were not present at the time of the adjournment. Except as the Articles of Incorporation, these Bylaws and the California Nonprofit Public Benefit Corporation Law may provide, the act or decision Clone or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be the act of the Boarcl, provided, however, that any meeting at which a quorum was initially present may continue to transact business notwith- standing the withdrawal of directors, if any action taken shall be approved by at least a majority of the required quorum for such meeting, or such greater member as is required by the Articles, these bylaws or by law. Section 13. Participation in Meetings by Conference TelephoiIc. Members of the Board may participate in a meeting through use of conference telephone, electronic video screen communication or other communications equipment, so long as all of the following apply; (a) Each member participating in the meeting can communicate with all of the other members concurrently. (b) Each member is provided the means of participating in all matters before the Board, including the capacity to propose, or to interpose an objection, to a specific action to be taken by this corporation. (c} "117is corporation adopts and implements some means of verifying both of the following: 1) A person con7municating by telephone, electronic video screen, or other con7munications equipment is a director entitled to participate in the Board meeting. 2) All staternents, questions, actions, or votes were made by that director and not by another person not permitted to participate as a director. Section 14. Waiver of Notice. Notice of a n7eeting need not be given to any director who signs a waiver of notice or a written consent to holding the n7eeting or an approval of the minutes thereof, whether before or after the meeting, or to a director who attends the meeting without protesting, before or at its commencement about the lack of notice. All such waivers, consents and approvals shall be filed with the corporate records or n7ade a part of the minutes of the meetings. Section 15. Adjournment. A majority of the directors present, whether or not a quorum is present, may adjourn any directors' meeting to another time and place. Notice of the time and place of holding an adjourned n7eeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, except as provided in the next sentence. If the meeting is adjourned for more than twenty -four (24) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adj ournu77ent. Section 16. Action Without Meetin . Any action required or permitted to be taken by the Board may be taken without a meeting if all members of the Board shall individually or collectively consent In writing to such action. Such consent or consents shall have the same effect as a llnamt77ous vote of the Board and shall be filed with the minutes of the proceedings of the Board. Section 17, Rig of Ins 7ection. Every director shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of this corporation. Section 18. Committees. Committees of the Board may be appointed by resolution of the Board. Official Board committees shall be composed of two or more members of the Board, and shall have such 6 powers of the Board as may be expressly delegated to it by resolution of the Board, except with respect to: (a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires members' approval; (b) The filling of vacancies on the Board or on any committee; (c) The fixing of compensation of the directors for serving on the Board or on any committee; (d) The amendment or repeal of Bylaws or the adoption of new Bylaws; (e) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; (f) The appointment of other committees of the Board or the members thereof; (g) The expenditure of corporate fiords to support a nominee for director after there are more people nominated for director than can be elected; or (h) The approval of arty self - dealing transaction except as provided in paragraph (3) of subdivision (d) of Section 5233 of the California Corporations Code. Any such committee may be designated an Executive Committee or by such other name as the Board shall specify. The Board shall have the power to prescribe the manner in which proceedings of any such committee shall be conducted. in the absence of any such prescription, such committee shall have the power to prescribe the manner in which its proceedings shall be conducted. Unless the Board or such committee shall otherwise provide, the meetings and other actions of any such committee shall be governed by the provisions of this Article applicable to meetings and actions of the Board. Minutes shall be kept of each meeting of each committee. Section 19. Fees and Compensation. Directors shall not receive compensation for their services as directors. Directors may receive reimbursement for expenses as may be fixed or determined by the Board and may serve the organization in some other capacity for which compensation is paid. Section 20. Annual Reports and Statements, If required by Sections 6321 and 6322 of the California Nonprofit Public Benefit Corporation Law, the Board shall cause a report and a statement of certain transactions and indernnifications to be sent annually to the directors of this corporation. FM ARTICLE V OFFICERS Section 1. Officers. The officers of the corporation shall be a Chairperson of the Board or a President of both, a Secretary and a Treasurer/ Chief financial Officer. The corporation may also have, at the discretion of the Board of Directors, one or more Vice Presidents, one or more Assistant Secretaries and such other officers as may be appointed in accordance with the provisions of Section 3 of this Article. One person may hold two or more offices, except that neither the Secretary nor the Chief financial Officer may serve concurrently as the President or the Chairperson of the Board. Section 2. Election. The officers of the corporation, except such officers as may be appointed in accordance with the provisions of Section 3 or Section 5 of this Article, shall be chosen by, and shall serve at the pleasure of, the Board of Directors, subject to the tights, if any, of an officer under any contract of employment. Officers shall hold their office until they resign, are removed, or beconrc otherwise disqualified to serve, or until their successor is elected and qualified. Section 3. Subordinate Officers. The Board of Directors may appoint, and may empower the President to appoint, such officers as the business of the corporation may require, each of whom shall hold office for such period, have such authority, and perform such duties as are provided in the Bylaws or as the Board of Directors may from time to time determine. Section 4. Removal and Resignation, Any officer may be removed, either with or without cause, by a majority of the directors then in office, at any meeting of the Board, or, except in case of an officer chosen by the Board of Directors, by any officer upon whore such power of removal may be conferred by the Board of Directors. Any officer may resign at any time, without prejudice to the rights, if any, of the corporation under any contract to which the officer is a party, by giving written notice to the Board of Directors, or to the President, or to the Secretary of the corporation. Any such resignation shall take effect on the elate of the receipt of such notice or at any later time specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. 8 Section 5. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled in the manner prescribed in the Bylaws for election or appointment to such office, provided that such vacancies shall be filled as they occur and not on an annual basis. Section G. Inability to Act. In the case of absence or inability to act of any officers of the corporation and of any persons herein authorized to act in their place, the Board may from time to time delegate the powers or duties of such officers to any other officers, or any directors or other persons whom the Board may select. Section 7. Chairperson of the Board. The Chairperson of the Board, if there shall be such an officer, shall, if present, preside at all meetings of the Board, and exercise and perform such other powers and duties as may be from time to time assigned to him or her by the Board or prescribed by the Bylaws. Section 8. Vice Chairperson of the Board. The Vice Chairperson of the Board, if there shall be such an officer, shall, . if present, preside at all meetings of the Board in the absence of the Chairperson of the Board, and exercise and perform such other powers and duties as may be from time to time assigned to him or her by the Board of prescribed by the Bylaws. Section 9. President. Subject to such supervisory powers, if any, as may be given by the Board to the Chairperson of the Board or the Vice Chairperson of the Board, if there be such officers, the President shall be the Chief Executive Officer of the corporation and shall, subject to the control of the Board, have general supervision, direction and control of the activities and officers of the corporation. In the absence of the Chairperson of the Board and the Vice Chairperson of the Board, or if there are none, he or she shall preside at all meetings o€'the Board. IIe or she shall be an ex- officio voting member of all the standing committees, including the Executive Committee, if any, and shall have the general powers and duties of management usually vested in the office of President of a corporation, and shall have such other powers and duties as may be prescribed by the Board or the Bylaws. Section 10. Vice President. In the absence or disability of the President, the Vice Presidents, if any, in order of their rank as fixed by the Board, or if not ranked, the Vice President designated by the Board, shall perform. all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions upon, the President. The Vice Presidents shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board or the Bylaws. 9 Section 11. Secretarv. The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the Board of Directors may order, of all meetings of the Board and its committees, with the time and place of holding, how authorized, the notice thereof given, the names of those preseni' at Board and committees' meetings, and the proceedings thereof. The Secretary shall keep, or cause to be kept, at the principal office in the State of California the original or a copy of the corporation's Articles and Bylaws, as amended to date. The Secretary shall give, or cause to be given, notice of all meetings of the Board and any committees thereof required by these Bylaws or by law to be given, shall keep the seal of the corporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the Board. Section 12. Treasurer /Chief Financial Officer. The Treasurer shall be the Chief Financial Officer of the corporation and shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation. The books of account shall at all reasonable times be open to inspection by any director. The Treasurer shall deposit, or cause to be deposited, all monies and other valuables in the name and to the credit of the corporation with such depositories as may be designated by the Board of Directors. He or she shall disburse the fields of the corporation as may be ordered by the Board of Directors, shall render to the President and directors, whenever they request it, an account of all of his or her transactions and of the financial condition of the corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors. Section 13. Salaries. The salaries of the officers shall be fixed from time to time by the Board of Directors and no officer shall be prevented from receiving such salary by reason of the fact that such officer is also a Director of the corporation. ARTICLE VI INDEMNIFICATION OF AGENTS Section 1. Definitions. For purposes of this Article, "agent" means any person who is or was a director, officer, employee or other agent of this corporation, or is or was serving at the request of this corporation as a. director, officer, employee or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise, or was a director, officer, employee or agent of a foreign or domestic corporation which was a predecessor corporation of this corporation or of another 10 enterprise at the request of such predecessor corporation; "proceeding" means any threatened, pending or completed action or proceeding, whether civil, criminal, administrative Or investi- gative; and "expenses" includes, without limitation, attorneys' fees and any expenses of establishing a right to indemnification under Sections 4 or 5(b) of this Article. Section 2. Indemnification in Actions by Third Parties.. This corporationi shall have the power to indemnify any person who was or is a party, or is threatened to be made a party, to any proceeding (other than an action by or in the right of this corporation to procure judgment in its favor, an action brought under Section 5233 of the California Nonprofit Public Benefit Corporation Law, or an action brought by the Attorney General or a person granted relator status by the Attorney General for any breach of duty relating to assets held in charitable trust) by reason of the fact that such person is or was an agent of this corporation, against expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with such proceeding, if such person acted in good faith and in ,_ he best interests r t� corporation and, in a manner SUCH person reasonably believed. IO De 11:1 ti1G uc�� inicii..Sis C� �i1iS the case of a criminal proceeding, has no reasonable cause to believe the conduct of such person was unlawful. The termination of any proceeding by judgment, order, settlement, conviction or upon a plea of polo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in the best interests of this corporation or that the person had reasonable cause to believe that the person's conduct was unlawful. Section 3. Indemnification in Actions by or i.n the Right of the Cor oration. This corporation shall have the power to indemnify any person who was or is a party, or is threatened to be made a party, to any threatened, pending or completed. action by or in the right of this corporation or brought under Section 5233 of the California Nonprofit Public Benefit Corporation Lai u, or all action bro»ght by the Attorney General or a person granted relator status by the Attorney General for any breach of duty relating to assets held in charitable trust to procure a judgment in its favor by reason of the fact that such person is or was an agent of this corporation, against expenses actually and reasonably incurred by such person in connection with the defense or settlement of such action if such person acted in good faith, in a manner such person believed to be in the best interests of this corporation and with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use under similar circurristances. No indemnification shall be made under this Section 3: (a) In respect of any claini, issue or matter as to which such person shall have been adjudged to be liable to this corporation in the performance of such person's duty to this corporation, unless and only to the extent that the court in which such proceeding is or was pending shall determine upon application that, in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for the expenses which such court shall determine; (b) Of amounts paid in settling or otherwise disposing of a threatened or pending action, with or without court approval; or m (c) Of expenses incurred in defending a threatened or pending action which is settled or otherwise disposed of without court approval, unless it is settled with the approval of the Attorney General. Section 4. Indemnification A -ainst Expenses. To the extent that an agent of this corporation has been successfid on the merits in defense of any proceeding referred to in Section 2 or 3 of this Article or in defense of any claim, issue or matter therein, the agent shall be indemnified against expenses actually and reasonably incurred by the agent in connection therewith. Section 5. Required Indemnification. Except as provided in Section 4 of this Article, any indemnification under this Article shall be made by this corporation only if authorized in the specific case, upon a determination that indemnification of the agent is proper in the circumstances because the agent has met the applicable standard of conduct set forth in Section 2 or 3, by: (a) A majority vote of a quoruin consisting of directors who are not parties to such proceeding; or (b) The court in which such proceeding is or was pending, upon application made by this corporation or the agent or the attorney or other person rendering services in conncction with the defense, whether or not such application by the agent, attorney or other person is opposed by this corporation. Section 6. Advance of Expenses. Expenses incurred in defending any proceeding may be advanced by this corporation prior .. +o +,,o -F' - -1 �;n ,��; +gin n „-f "„oln ,,, ���Prl;r,a iinnn ,-Pn.n;rnf of An undertaking by or on behalf of rio LV Ul\,1 1111"1 t,LI.OrJV Jluvll -1 111— n 11.11 vv.:--t, r•�•- '— �—'r -" ._V the agent to repay such amount unless it shall be determined ultimately that the agent is entitled to be indemnified as authorized in this Article. Section 7. Other Indemnification. No provision made by the corporation to indemnify its or its subsidiary's directors or officers for the defense of any proceeding, whether contained in the Articles, Bylaws, a resolution of directors, an agreement or otherwise, shall be valid unless consistent with this Article. Nothing contained in this Article shall affect any right to indemnification to which persons other than such directors and. officers may be entitled by contract or otherwise. Section S. forms of Indemnification Not Permitted. No indemnification or advance shall be made under this Article, except as provided in Sections 4 or 5(b) in any circumstances where it appears: (a) That it would be inconsistent with. a provision of the Articles of Incorporation, these Bylaws of an agreement in effect at the time of accrual of the alleged cause of action 12 asserted in the proceeding in which the expenses were incurred or other amounts were paid, which prohibits or otherwise limits indemnification; or (b) That it would be inconsistent with any condition expressly imposed by a court in approving a settlement. Section 9. Insurance, The corporation shall have power to purchase and maintain insurance on behalf of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of this Article; provided, however, that this corporation shall have no power to purchase and maintain such insurance to indemnify any agent of the corporation for a violation of Section 5233 of the California Nonprofit Public Benefit Corporation Law. Section 10. Nona plicability to Fiduciaries of Employee Benefit Plans. This Article does not apply to any proceeding against any trustee, investment manager or other fiduciary of an employee benefit plan in such person's capacity as such, even though such person may also be an agent of the corporation as defined in Section 1 of this Article. The corporation shall have power to indemnify such trustee, investment manager or other fiduciary to the extent permitted. by subdivision (f) of Section 207 of the California General Corporation. Law. ARTICLE VII j1.Y �1.111A 1 ti1V 1J LJ1J1J Ro L.� v1L1 1 v.t a t Section 1. Receipt of Funds. The corporation shall receive all monies and /or other properties transferred to it for the purposes of the corporation (as shown by the Articles of Incorporation as amended to date). However, nothing contained herein shall require the Board to accept or receive any money or property of any kind if it shall determine in its discretion that receipt of such money or property is contrary to the expressed purposes of the corporation as shown by said Articles. Section 2. Disbursement of Funds. The corporation shall hold, manage and disburse any funds or properties received by it from any source in a manner that is consistent with the expressed purposes of this corporation. 13 ARTICLE, VIII ADDITIONAL PROVISIONS Section 1. Validity of Instruments Signed by Officers Subject to the provisions of applicable law, any note, mortgage, evidence of indebtedness, contract, conveyance, or other instrument in writing and any assignment or endorsement thereof, executed or entered into between this corporation and any other person, when signed by any one of the Chairperson of the Board, the President or any Vice President, and by the Secretary, any Assistant Secretary, the Treasurer /Chief Financial Officer or any Assistant Treasurer of this corporation is not invalidated as to this corporation by any lack of authority of the signing officers in the absence of actual knowledge on the part of the other person that the signing officers had no authority to execute the same. Section 2. Authority of Officers and Agents. The Board, except as the Bylaws otherwise provide, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the corporation. Such authority may be general or confined to specific instances. Unless so authorized by these Bylaws or the Board, and except as in this Section hereinabove provided, no officer, agent or employee shall have any power or authority to bind the corporation by any contract or agreement, or to pledge its credit, or to render it liable for any purpose or to any amount. Section 3. Representation of Shares of Other Corporations. The President or any other officer or officers authorized by the Board or the President are each authorized to vote, represent and exercise on behalf of the corporation all rights incident to any and all shares of any other corporation or corporations standing in the name of the corporation. The authority herein granted may be exercised either by any such officer in person or by any other person authorized so to do in proxy or power of attorney duly executed by said officer. Section 4. Construction and Definitions. Unless the context otherwise requires, the general. provisions, rules of construction and definitions contained. in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws. Section 5. Ainnendments. These Bylaws may be amended or repealed by the approval of the Board. 14 Section b. Instruments in writing. All checks, drafts, demands for money and notes of the corporation, and all written contracts of the corporation shall be signed by such officer or officers, agent or agents, as the Board may from time to time by resolution designate. Section 7. Maintenance of Articles, Bylaws and Records. date; This corporation shall keep at its principal executive office: (a) The original or a copy of its Articles of Incorporation. and Bylaws as amended to (b) Adequate and correct books and records of account; and (c) Minutes of the proceedings of its Board and committees of the Board. 15 CERTIFICATE OF SECRETARY The undersigned, being the Secretary of BOYS AND GIRLS CLUB OF EAST SAN GABRIEL VALLEY, does hereby certify that the above Bylaws are, as of the date of this certification, the adopted and existing Bylaws of this corporation. DATED: Kay Foster, Secretary Ire Secretary of State 1500 11th Street, 3d Floor Certification and Records ` » P.O. Box 944260 (916) 657 -5448 Business Programs Division Sacramento, CA 94244 -2600 CORPORATE DOCUMENTATION * *FEE REFUND NOTICE ** There will be an approximate six to, eight month delay in receiving your refund of $ for the enclosed order. Your refund cannot be applied to a future request. BUSINESS PROGRAMS DIVISION 1(11Uriitatioii, Retrieval and Certification Unit DOC FEE (REV 0312005) "111T,- -K PfflK ON Ti'll- RF'VERSE' SIDE "'003411" p. &2L&13Li231: 0007821338 on AllY, 'N ov L 2007 LO m LLJ 0 0 LO LLI F- LLI 0 LU cc CL Z:) z 0 C\i a) rr 00: =01 0 ,U), :� OD CLLOI \ § § < < Cl) U') =) UJ z Lu Z C/3 LIJ >- e Z Z0 L5 Cn OX0 zo<ozoo m w P-) ci :D m :E Z) LU _j co ,L) 3 cn x _j 0 Ir rn b C) (D z «Z2 \7'O rr m < o Q< I.- e . a W Er z (.) 0 W UJ LL r) < Ln m x cc < m m F- m z 0 cc 0 Ir LL k w eesemeemeem LLJ 0 0 CL 0 r) LLI F- LLI 0 LU cc CL Z:) z 0 Z uj m LU 0- rr 00: =01 0 ,U), :� OD CLLOI \ § § < < Cl) D\\ \ \ \77/)z 0 3: C) Ir LJ z UJ z Lu Z C/3 LIJ >- e Z Z0 L5 Cn OX0 zo<ozoo m w P-) ci :D m :E Z) LU LL cc State of California Secretary of State 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) was prepared by and in this office from the record on file, of which it purports to be a copy, and I tlhOt it iss full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of DEBRA BOWEN Secretary of State ,"'Z- OSP06 99733 Sec /State Form CE 108 (REV 112007) %-71 MMUND B'VO, j(, SN st ARTICLES MCORPORATTON of BOY'S CLUB OF BALDVIN PARK The name of this corporation is: BOY'S CLUB OF BALDWIN PARK The purposes for which this corporation is formed and will be operated are exclusively educational and charitable; in fur- therance of such purposes, and no other: A. The specific and primary purposes are: 1) To promote the physical, mental, and moral well -being of boys by providing such means of education, recrea- tion, and guidance as may seem most likely to achic:;vc� the desired ends. E- Thegeneral purposes and powers are- I-) To exercise- all ria-1-1-ts and pcwe--rs confe-r-red on non- Profit corporations under the laws of California, including the power to contract, rent, buy, or sell personal or real property; Provided, however, that this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are riot in furtherance of the primary purposes of this corporation. 2) Such rights and powers shall include: a) To operate and conduct clubhouses and camps for the education and recreation of boys. b) To promota in every possible way programs and systems which will assist in the mental and physical development of boys, the creation of the beneficial environmeni-- for such development, and in the tAimination of detrimental influences. c) To provide, _:aise, rc-,�ceive, and cL.jsL)ursH_ funds and to hold property, both real and personal, for the purpose of and relative to, the pro- motion of the physical, mer-al and moral. being of boys, and for ti-IL, p?<rposr, rf z-ari.yinq out the objectiv,r. and he1`(7:.t-,aFter set forth. d) To receive gifts and contributions of real and personal property from the United States of America or any agency thereof, from the State of California, or any subdivision or agency thereof, or from any charitable organization or any other person, firm, or corporation. C. No substantial part o-fthe activities of this corporation shall consist of carrying on propaganda, or otherwise at tempting to influence legislation, and the corporation shall not participate or intervene in any political. cam- paign (including the publishing and Cistribution of statements) on behalf of any candidate for public, office. III This corporation is organized pursuant to the General Non-Profit Corporation Law of the State of California. This corporation does not contemplate pecuniary gain or profit to the members thereof and it is organized for non-profit purposes. IV The principal office for the transaction of the business of this corporation is located in the Courity of Los 7kngeles., State of California. V The narq.3s and addresses of the persons who are to act in the capacity of directors until selection of their successors are: .-t iur W. Jones 14403 E. Pacific Avenue Baldwin Park California 91706 Phillip Hale 14403 E. Pacific Avenue Baldwin Park California 91706 Lee Lucas 14334 E. Los Angeles Street Baldwin Park California 91706 Jay Angelo 3124 N. Baldwin Park Blvd. Baldwin Park California 91706 The number of directors of this corporation may be changed by amendment of these Articles or by a By-law adopted by Members. Vi The authorized number and qualificavions of members of the cor- poration and the different classes of membership, if any, shall be set forth in the By-laws. Vii Any and all property, both real and personal, which may be owned by this corporation at any time is and shall always be specifi- cally and irrevocably dedicated to charitable purposes such. as will allow the corporation to qualify as tax-exempt organizal_-Jon unde.,., both Section 501(c) (3) of the internal. Revenue Code of the United States of Ameri-P and Section 23701(d) of the Revenue and Taxation Code of the State of California. No part of the neL income or assets of this corporation shall ever inure W the beneZit of, or -be distributable to, any director, officer, or member, thereof or to the benefit of any private per- sons, except that the corporation shall be authorized and empowere6 to pay reasonable compensation for services and to make payments and distributions in furthenince of the purposes as set forth in Section A & B of Article Ii. Upon the dissolution qr winding up of the corporation, after pay- ing or adequately providing for the debts and obligations of the corporation, the remaining assets shall be distributed to a non- profit fund, foundation or corporation, which is organized and operated exclusively for charitable purposes and which has estab- lished its tax exempt status under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the Revenue and Taxation Code. If this corporation holds any assets in trust, such assets shall be disposed of in such manner as may be directed by decree of the Superior Court of the County in which this corporation's principal office is locatad, upon petition therefor by the Attorney General to the State of California, or by any person concerned in the liquidation in a proceeding to which the Attorney General is a paroy. V11T The name of the unincornorated association viich is being in- corporatV is BOYS' CLU9 OP BALDWIN PARK. 1N WITNESS WHEREOF, the undersigned, being the President and the Secretary,respectively, of the BOYS' CLUB OF BALDWIN PARK, the unincorporated association which is being incorporated hereby, have executed these Articles of Incorporation. ARTHUR W. J S, President F LUCAS, Secretary STATE OF CALIFORNIA ) SS: COUNTY OF LOS ANGELES) On this 21st day of a Notary Public for ARTHUR W. JONES and whose names are sub and acknowledged to October, 1974, before me THELMA L. BALKUS, the SKite of California, -p-e-r's-onpily appeared LEE LUCAS, known to me to be the persons scribed tc the within Articles of Incorporation, me that they executed same. THELMA L. BALKUS N G T 4P i L! C rA LWCOMA (05 V COUNTY 9 16.1974 11111 E_ Ave- Baldnin Park, Calif. 91705 STATE OF CALIFORNIA ) SS: COUNTY OF LOS ANGELES) Notary Public AFFMAUTT ARTHUR W. JONES and LEE LUCAS, being first duly sworn, each for himself, deposes and says: That ARTHUR W. JONES is the President and tbot LEE LUCAS is the Secretary of the BOYS' CLUB OF BALDWIN PARK, the unincorporated association mentioned in the foregoing Articles of incorporation; that said association has duly authorized its incorporation and has authorized the undersigned, as said officers, to execute the Articles of Incorporation. E"� e, n ARTHUR W. JTON-,-, Pre,�iden LEE LUCAS, Secretary SQ22Ej bed sworn to before mp thiq 21V 6a of Octoben 1974j. .,and THE BALKUS NO T A U, R L i C, CA,JFORN�A Notary Public LOS (\ EL ES COUNTY My Exo1res Dec. 16; 1974:1 T 4 _�"' 44�&" STATE Of _ALIFOP41A FRAt-,'C,I-',!SE TAX BOARD October 21, 1974 SACRAMENTO, CALIFORNIA 95067 Ira rapt y Zaf or to 362.-Mich-S Purpose: CharitablA and 'EduoAtImial Form of organization: Corporation Accounting Period Ending: Deausber 31 Organization Number: 3ased on the Information subi-iiitted and provided, your present operations continue unchanged or < =form to those proposed in your application, you are exempt; from state franchise or iricmip tax under Section 237014, Revenue and Taxation Code. Any change in operation, character -3r purpose of the organiza- tion must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address also must be reported. You are required to file Form 19c"(Exempt Organization Annual Information Return) or Form IL99B (Exempt Organization Annual Tnfcrmation Statement) on or before the 15th day of the 5th month (4-1/2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subjnct to ti-,e urxelat-ed business incolf-ad, -ix under Ze-c-lo.- 237241 of �e Code. in this event, you are required to file Form 109 (exempt Organiza- tion Business Incoobe Tax Return) by the 15th day of the 3rd month (2-1/2 months) after the close of your annual accoiinting period. Contributions =-4 , - e to you arc deductible by donors as provided by S."cti-ns 1721i through 17216.2 and 24357 through 24359 of the Code, unless your put--posr-, is test"Ang for Public Safet-y4 Albert D. LeBel Supervisor Exempt Organic zatioms M -.- �"f stdte CC» stra'r rif TrUsts f, j -3 4206 (4-14) ARTICLES OF INCORPO IYOV I RATION W-"* I" "TAPY011 D L. PARK AND BRUCE JAWBSON cert I f y that: 1. They are the President and the Secretary, respectively, of .os ,/ Club of Baldwin Park, A California Corporation. 2. Article I of the articles of Incorporation of the corporation-is amended to read as follows: "The name of the corooration is Boys and Girls Club of Baldwin Park." 3. The foregoing amendment of articles of incorporation has been duty approved by the board of directors. ' The foregoing amendment of articles of incorporation has been lily approved by the required vote of members. tr further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct c)f our own know I edge. November 7. 1985 -1 VIZ. Q5 PresIdent DAV 10 L. r, BIJ J SO Past and Present Goals Past Goals: Provide high quality of service to children and families in our program. Partner with Baldwin Park Adult School to provide ESL classes to families of Baldwin Park. - Accomplished 2008 - We now have an ESL class Monday - Thursday during the school year in our facility. Provide a Technology Lab for our students. - Accomplished in 2008 - We have 9 computers in our lab that children ages 2 - 12 yrs. old use on a daily basis. Present Goals: • To increase service to more low income households in Baldwin Park. • Have more involvement with the community. • Continue developing partnerships with community agencies. • Create more jobs for the community. Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. // APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT -r AIA10 4. 0 R G A N I ZJLA\ 11 (D' IN41 BY-L1-1kVV1D 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23 2009. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORDINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT Agency N Agency Address: L U.- Number Street City Zip Code Administrator: itle: ±-7-2 -2) Administrator Telephone&3 A �ell Fax* Project Site Address: I � Number Street city y Zip Code Project Manager: Title: Project Manager's Telepho ne: Fax: Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional I / Yes (if yes, number of years l&) No 4�-() Grant Amount Requested n� Scope of Services — Please briefly describe your proposed Project /Program and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your r-ps N e. homeless youth, the elderly, disabjed, handicapped, etc.) \- -hnrnrtPriqtir,.,, of vour client owulation. Increase in Funding Request - if your agency nas i)een P1fjV1UUtiY 1U11UUU through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1 Name Yes No 2. Address Yeses No 3. City in which client last resided. Yes No 4. Number of family m,,.mhpr,,- Yes No 5. Total family (household) income. Yes No 6. Ethnicity Yes N® 7. Female head of household Y Ub � 1'4 v- Pursuant to federal requirements, if your agency is unable or unwilling to obtain ki- L. frnM its clientele, please do not submit an application for tile above funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Winted Nam re Title 1.2-1-2/6 Date income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses ■ Elderly persons • Illiterate persons • Persons with acquired immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons 19 Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. Fig 1110 !1111 In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. 12/29/20 ®9 14:17 6263337260 ESGVCHDMELESS PAGE 15/15 i1 • r�"l co O ® ® r N 0 I y^ LU 0 U XI s T N C d I. N U ��® i a. 4= a c � � m � c o CL v 0 CL Oj /r0 .c ui t6 P. OU �y W T N v `V r�"l 12/29/2089 14:17 6263337260 ESGvCHOMELESS PAGE 14/15 __ CD CL IL F,� e-4 0 J;_ IT", C) IS) I cn CD [A Ln LLI CL tn 0 CL __ Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in Name of Executive Director Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year M RITA 10% SMA 14, A14MMA-FAMI RESIDENTS Actual 07/1/09 TO Current ,--3 'Jq Projected 07/01/10 TO 06/30/11 Gtlbllhflly 'Al 5 Soo Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. L'O'%1ee kL Print Name ignature Phone Number r- ill- I LU U . ` / R -6 L-10 /2- Title of Officer / L / _21 /c2 Date Ak Helping the Homeless �,Ye4-zt 4 P.O. Box 93256 Phone: (626):,'333 -7204 East San Gabriel Valley Industry Ca. 91715 Fax: (626) 333-7260 St. Martin be Porres Center E-Mail:esgvch@aol.com Coalition for the Horneless 1345 Turnbull Canyon Rd, Hacienda Heights, Ca. 91745 I - I We have been known for the last 17 years of successfully and compassionately caring for the homeless and needy by providing Winter Shelter, Transitional Housing and a complete assistance center, the center operates year round and strives to ease the burden of being homeless, Just taking in to account the last year we have placed 1.7 individuals in Re- Hab with 5 of them being a success, one has even gone on to College. We have served 3 families in our Transitional home one family from. Baldwin Park did not graduate from. the program. Twenty Eight families we have sent to Partnering agency's have gone into a home of their own, three of these families were from Baldwin Park. We have added a nursing program to our center and feel the program helped save the life of an 84 year old client. We wish to extend our nursing program and if needed funding is granted we will do so. We plan on adding hair care to the center on Shower days. We hope to work closer with Beyond Shelter in offering, financial aid to clients in Our area and become a satellite agency for Beyond Shelter in rental assis- tance. J EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS BOARD OF DIRECTORS 1. Angelica Miehail — President Joined the board in 2000. Currently, with her husband, owns and operates a business brokerage firm. She is also an actuary. The board looks to her expertise on matters relating to finances and insurance and organizational skills. 2. Vice President — Connie Brehm, PhD, RN, is a Professor of Nursing at Azusa Pacific University. She has been active since 1997 and leads a team. of nurses who bring health services to the EAC and the Winter Shelter. A member of various community organizations, Connie is a strong advocate for the homeless. 3. Treasurer —Juju Liu — After many years of working in the accounting field, she is currently concentrating her efforts in community involvement with Toastmasters, Tai Chi and working with the homeless. She has been very active in the past with Boy Scouts and PTA. 4. Secretary — Nicole Burroughs — Previous business owner, graduated from APU with nursing degree. Involved in many community programs. With her medical and business I- will be able to be a strong contrlbut;ng member of the board. S. Dixie Bateman — Board Member Nurse by profession. She is heavily involved with disaster relief work, traveling where she is called all over the world. Her commitment to community service is life long. Has been on the board for about 8 years. 6. Peter Battung — Board Member —Peter joined the board after working with the homeless as a member of St. Martha's Catholic Church ministry program. He is a Mechanical Engineer, worked with computers, research., development and statistical studies, planning and budgets and brings many talents to the organization. 7. Diane Hesterman — Board Member Recently retired decorating specialist at a local furniture store. She and her husband, Ralph have worked with the winter shelter for many years through their church outreac11 pro gran. Diane recently joined the board 1112006 and is head of the Transitional House committee. 8. Dave Klocksieben — President and manager of SBSG, Inc. a company that operates a FedEX franchise, provides financial counseling services, computer services, and home improvement services. Became a board member in 2006, he brings a multitude of talents to the board. 9. Donna McKennon- Board Member With her husband, Bob, has been active in the Coalition since its inception. Donna is retired from many years in business, currently on Transitional House Committee. 10. Robert McKennon — Board Member - One of the founders of the Winter Shelter and the Coalition, Bob is now retired from a successful business career. His experience and knowledge of the homeless makes his participation invaluable. 11. Warren Parr — Recently elected. to the Board of Directors, Warren comes with many years of business experience and also many years of serving on church and community Executive boards. He was the church liaison when his church, Redeemer Lutheran, was one of the host churches for the Winter Shelter. 12. Michael Walters — Currently serving as a Hospice Chaplain. He became active with the homeless while at Redeemer Lutheran and was site coordinator for the Winter Shelter for one year. He has many skills in technology and has worked with other organizations Employees Executive Director — Irene Kubo has held the position for the past five years after serving as President of the Coalition for two years and Treasurer for one term. Kubo retired after 20 years with Gaylord Container, Crown Zellerbach as sales service manager of their box division in City of Industry. She also worked with her son for five years in a family owned computer software company. In 2004 the company was sold and moved to Silicone Valley. Kubo has worked with the homeless shelter program since the early 1990's when St. Thomas Episcopal Church became one of the original host churches for the Winter Shelter in the San Gabriel Valley. She coordinated the shelter program at St. Thomas and acted as the liaison between St. Thomas and the ESGVCH. Currently she is responsible for the administration of all three of the program areas in which the ESGVCH is involved. EAC Director — Colleen Castellano oversees the operation of the Emergency Assistance Center, where she dispenses hot meals, hygiene supplies, clothes, counseling, bus tokens, motel and gas vouchers and all the necessary social service referrals to the homeless and at risk clients who come to the center. Colleen has many years office experience after working in medical offices and as a church secretary. She began working for the Coalition in 1,999 and has honed her people skills with daily interaction with the EAC clients. She is a compassionate and dedicated worker who does not let the clients or their difficulties overwhelm her. Volunteers from the community and the ESGVCH board help out at the center to relieve some of the burden of the increasing daily stream of clients. office Staff — Maria Castenon assists at the office approximately 15 hours per week. She was instrumental in. getting the HMIS data program up and running for the Winter Shelter. She has worked part -time for the Salvation Army in Whittier and currently devotes what time she can to assist Colleen and. act as backup when Colleen cannot be in the office. Olivia Trana, is a retired teacher and a long time resident (27 years) of Baldwin Park where she and husband Dennis, raised their family. Olivia has been a minister for 25 years and her vocation has led to working with the homeless and children of special needs. Currently Olivia works several days a week at the EAC office. Winter Shelter: During the Winter Shelter season., from December 1 s` to March 15", it is necessary to hire sufficient staff to handle a program of this scope. The contract calls for a percentage of 20 clients to one staff member and as the number of shelter guests increase, the number of staff must be increased. The number of employees range from 20 to 30 and includes shelter staff, maintenance workers, transportation drivers, security personnel and case management. INTERNAL REVENUE DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA Date: SERVICE 91755 -7406 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS 14855 PACIFIC AVEN= BALDWIN PARK, CA 91706 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 95- 4506436 Case Number: 955056028 Contact Person: RANDY HOWARD Contact Telephone Number: (213) 725 -7002 Accounting Period Ending: Dec. 31 Foundation Status Classification: 509 (a) (2) Advance Ruling Period Begins: Sept. 7, .1994 Advance Ruling Period Ends: Dec. 31, 1998 Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a nearly created organization, we are not now making a final determination of your foundation status under section 509(x) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in section 509(a)(2). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and riot a's`a private foundation. This advance ruling period begins and ends on the dates shown above, Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 5O9(a)(1) or 5O9(a)(2) organization as long as you continue to meet the requirements of the applicable support test. if you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors 'and contributors may—rely on our.determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the Letter 1045 (DO /CG) ESGVCH By-Laws as of July 24, 2008 Article 1 Name 1. The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ("ESGVCH"). Article 2 Purpose 2. The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley dedicated to serving the homeless and those at risk of homelessness. The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. The purposes of ESGVCH are'. (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes. (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended. Article 3 Board of Directors 3. Board of Directors 3.1 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By-Laws, the Board of Directors ("Board") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By-laws. 3.2 Size. The Board shall consist of at least seven and not more than 15 Directors of the organization to be elected for 5 year terms. 3.3 Length of Terms. Each Director may be re-elected for another term. 3.4 Restriction on Interested Persons. No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full-time or part- time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law or father-in-law of any such person. 3,5 Meetings of the Board 3.5.a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. 3.5.b Special meetings may be called at any time by the President or two Directors. 3.5.c Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally Or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting. 3,5.e Quorum. A majority of the total number of Directors then in office shall constitute quorum for the transaction of business. CI %.JU%.J1U1 I I 3.6 Election Procedures. Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. 3.7 Officers, Duties and Election. The officers of thle Board shall be the President, Vice- Presidents), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the fiscal year. The Board may elect or appoint other Officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By-laws or as determined by the Board. 3.7.a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex- officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH. IN 3.7.b Vice-President(s). The Board may elect one or more Vice-presidents. The First Vice-President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice-presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By-laws or by the Board. 3.7.c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESGVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. 3.7.d Treasurer. The T reasurer shall be the Chief Financial Officer of E%SJ'G3JxV'CIHI, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts, shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board, The Treasurer may select an authorized representative to perform one or more of the above duties. 3.8.Vacancies 3.8.a Absences. Should any Directors miss 'three (3) consecutive meetings w it h n 11 t due i cause, the President may declare the position vacated. 3.8.b Resignation and Termination. Should any Directors resign or otherwise terminate his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. 3.8.c Replacement. Replacement Directors shall serve the remainder of the term. 3.9 Bond of Officers and Directors. All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. 3.10 Compensation of Directors. No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff 4 The Board shall employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non-voting ex-officio member of the Board. Article 5 Committees 5 Committees 5.1 Creation of Committees. The Board will create a committee for each of the program areas of ESGVCH. The Board may create ad hoc committees as needed. Committee chairs must be Directors. 5.2 Program Committees. The main program areas for ESGVCH are- Emergency Assistance Center (EAC), Winter Shelter (WS) and Transitional Home (TH). The responsibility of each committee is to oversee its program so it accomplishes the program objectives. I - �I_ 5.3 Other Committees. The Board shall designate the responsibilities, duties and powers for each committee it creates. Each Committee shall exist to carry out the purposes of ESGVCH. Article 6 Miscellaneous Provisions 6 Miscellaneous Provisions 6.1 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board. 6.2 Execution of Instruments. All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 6.3 Adjourned Meetings. A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place, Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken. 4 6.4 Participation in Meeting by Telephone or Email. By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. 6.5 Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By-laws. 6.6 Non-profit Status. ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non-profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. 6.7 Conduct of Meetings. Meetings shall be conducted according to Robert's Rules of Order. membership, 8 Nondiscrimination. ESGVCH shall not discriminatle in employment, . In.. or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7 Dissolution 7.1 General. In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 15501 (C N 3 nf +him Infinmal Revenue Corle or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 7.2 No inurement. No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8 Fiscal Year 8 Fiscal Year. The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. Article 9 9.1 Amendments. These By-laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. 9.2 Rules and Regulations. The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By-laws. 9.3 Periodic Reviews, These By-laws shall be reviewed periodically. Revised on July 24, 2008 6 E 7-OT"WARERIM EAST SAN GABRIEL VALLEY COALITION POR THE HOMELESS 1750289 END(DRSED F I L ED in the office o! tho Secretary cl State cf tho State of C,�Hfnrn;<i (SEP 7 1994 TONYMILLER A California Nonprofit Public Benefit Corporatipipg Secretary of State I The name of this corporation is: EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS ii This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of section 501(c) (3) of the Internal Revenue code of 1986 or the corresponding provision of any future United States internal revenue law. Notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1986 or the corresponding provision of any . future United States internal revenue law. III The name and .1 address . in I California of the corporation-s initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 0 IV (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section .501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals.. (c) on the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities, of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax-exempt status under Section 501(c) (3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax-exempt status under Section 23701d of the California Revenue and Taxation Code, or the corresponding section of any future California revenue and tax ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorporatio ar y act and deed. Executed on 1994, at Hacienda Heights, California. I declare that . the foregoing >is true d o Ct. R ALD J. SACHS, Incorporator 2 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS E N D 0 R S E D F I L E D In the office of the Secretary cf State of !ho State of C,,,Wnrnio IrSEEP 7 1994 ONY MILER A California Nonprofit Public Benefit Co rpo rat 19% Secretary of Slate I The name of this corporation is: II This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The public and charitable purposes of the corporation are to provide for 1--1-4e needs of the homeless in the San Gabriel Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 100,�Z 4- n rryt--resnonding th - ------- provision of any future United States internal revenue law. Notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. III The name and address in California of the corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 A WA (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in section .501(h) of the Internal Revenue Code of 1986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article 2 above. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) On the winding up and dissolution of this corporation, after fter paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax-exempt status under Section 501(c) (3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax-exempt status under Section 23701d of the California Revenue and Taxation Code, or the corresponding section of any future California revenue and tax Law-.`--) ONALD J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorporatioxi arg,-my act and deed. Executed on 2-A:11-l?'�Z —1 1994, at Hacienda Heights, California. 4/ I declare that the foregoing is true 0 ct. R ALD J. SACHS, Incorporator CORPORATION DIVISION (I I i) TONY MILLER, Acting Secretary of State of the State of 'California, hereby certifyi I- - - I - —7-1 transcript has been rrv"",)-red vvith That t11Q, , ani 1 IZ-, A Q, U a 0 U �-, %.I %� -I I I I -F " L v Y I LILI the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this MWOM Acfing Secretary of'State An Accounttrmy Corporation Certified Public Aceounianis To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying statement of financial position of East San Gabriel Valley Coalition for the Homeless (a nonprofit corporation) as of June 30, 2008 and 2007, and the related statements of activities, functional expenses, and cash flows for the years then ended. These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining_ , on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion, In our opinion the financial statements referred) to above present fairly, in all material respects the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2000 and 2007, and changes in its net assets and cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. FORMAN RICHTER AND RUBIN AN ACCOUNTANCY CORPORATION Covina, California December 23, 2000 858 South Oak Park Rd C Suite 200 • Covina, CA 91724 -3674 . (626) 915 -7666 i Fax (626) 331 -7607 e email Covinan,FRRcpa.com 0722 Arrow Rte V Suite 520 C Rancho Cucamonga, CA 9'1730 -4840 • (909) 944 -0085 • Fax (909) 948 -2719 • email Rancho ,FRRcpa.com www.FormaiiRielitei-Rtibin.com CONTENTS Pages Independent Auditors' Report 1 Financial Statements Statement of Financial Position 2 Statement of Activities 3 - 4 Statement of Functional Expenses 5 Statement of Cash Flows 6 Notes to Financial Statements 7 - 9 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION 1 11 • 11 ASSETS CURRENT ASSETS Cash Certificates of deposit Grants receivable Prepaid expenses TOTAL CURRENT ASSETS FIXED ASSETS (Notes 2 and 3) OTHER ASSET Deposit TOTAL ASSETS 2008 $ 96,617 60,000 6,255 3.062 165,934 1,575 CURRENT LIABILITIES Accrued expenses NET ASSETS Unrestricted Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 2007 $ 120,127 12,479 1,316 133,922 2,468 6,593 $ 2,305 106,416 99,085 55,000 35,000 161,416 134,085 $ 168,009 $ 136.390 The accompanying Notes to Financial Statements are an integral part of this statement -2- EAST SAN GABRIEL VALLEY COALITION ACTIVITIES STATEMENT OF Year Ended June 30, 2008 (With Comparative Totals for the Year Ended June 30, 2007) REVENUE Government contracts and grants Public contributions Program income Contributed supplies In -Kind donations Interest income TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted Restricted $288,863 $ - 89,635 20,000 1,937 - 239,166 - 10,937 - 1, 886 - 2008 2007 $288,863 $258,581 109,635 75,839 1,937 2,099 239,166 83,109 10,937 - 1,886 1,408 632,424 20,000 652,424 421,036 625,093 - 625,093 431,031 7,331 20,000 27,331 (9,995) 99,085 -.-..35,000 134,085 144,080 06 416 QQ � 1 41 ===§ :1 4,Q$ The accompanying Notes to Financial Statements are an integral part of this statement -3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES Year Ended June 30, 2007 REVENUE Government contracts and grants Public contributions Program income Contributed supplies Interest income TOTAL. REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Temporarily Unrestricted Restricted 2007 $258,581 $ - $258,581 75,839 35,000 110,839 2,099 - 2,099 83,109 - 83,109 1.408 - 1.408 431.031 - 431.031 (9,995) 35,000 25,005 109,080 - 109,080 The accompanying Notes to Financial Statements are an integral part of this statement w Depreciation Dues and subscriptions Equipment rental Insurance Licenses and permits Maintenance and repairs Motel vouchers Office Outside service Payroll taxes Postage Professional fees Rent Staff expenses Storage Supplies Telephone 'I ransportation Utilities Wages TOTALS EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES JUNE 30, 2008 and 2007 $ 349,191 $ 18,449 $ 257,453 $ 625,093 June 30, 2008 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ - $ 893 300 300 - 15,002 15,002 4,070 10,154 14,224 93 20 113 1,512 205 12,099 13,816 21,771 - 10,749 32,520 5,735 276 928 6,939 1,481 - 1,030 2,511 4,598 13,100 17,698 384 191 575 10,809 - 14,310 25,119 3,600 16,000 - 19,600 99 -- 801 900 912 - 912 1,824 240,139 536 7,690 248,565 2,413 - 1,261 3,674 6,914 37 68,307 75,258 1,395 - 1,395 43,468 - 100,699 144,167 $ 349,191 $ 18,449 $ 257,453 $ 625,093 $ 173,652 $ 19,342 $ 238,037 $ 431,031 The accompanying Notes to Financial Statements are an integral part of this statement -5- June 30, 2007 Emergency Transitional Winter Total Program Assistance Housing Shelter Services $ 893 $ $ $ 893 175 175 - 13,796 13,796 2,555 10,713 13,268 345 - 345 715 338 8,080 9,133 20,332 - 13,278 33,610 3,739 179 3,918 1,190 478 1,668 4,187 15,714 19,901 588 - 588 1,292 - 4,592 5,884 2,425 16,800 - 19,225 - - 945 945 775 - 316 1,091 84,324 379 6,991 91,694 1,530 - 820 2,350 4,833 179 46,724 51,736 1,646 - 1,646 43,754 - 115,411 159,165 $ 173,652 $ 19,342 $ 238,037 $ 431,031 The accompanying Notes to Financial Statements are an integral part of this statement -5- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS Years Ended June 30, 2008 and 2007 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of certificates of deposit (60,00 NET INCREASE (DECREASE) IN CASH (23,510) 19,455 CASH, BEGINNING OF YEAR 120,127 100,672 CASH, END OF YEAR $ 96,617 $ 120,127 Cash paid during the years for: income taxes $ $ Interest $ $ The accompanying Notes to Financial Statements are an integral part of this statement 0% 2008 2007 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets 27,331 25,005 Adjustments to reconcile change in net assets to not cash from operations: Depreciation 893 893 (increase) decrease in grants receivable 6,224 (9,446) (Increase) decrease in prepaid expenses (1,746) 698 (Increase) in deposit (500) - Increase in accrued expenses 4,288 2,305 NET CASH PROVIDED BY OPERATING ACTIVITIES 36,490 19,455 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of certificates of deposit (60,00 NET INCREASE (DECREASE) IN CASH (23,510) 19,455 CASH, BEGINNING OF YEAR 120,127 100,672 CASH, END OF YEAR $ 96,617 $ 120,127 Cash paid during the years for: income taxes $ $ Interest $ $ The accompanying Notes to Financial Statements are an integral part of this statement 0% Years Ended June 30.2008 and 2007 1. Orcianization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non-profit, tax-exempt organization based in the San Gabriel Valley area of California. The primary purpose nf the Organization iStO serve the needs and expand the opportunities of the hOn0e|oeS and needy in the San Gabriel Valley area. E8GV Coalition for the Moma|eSS was incorporated as a nonprofit organization Under the l@VVS of the state of California On September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter The Organization is supported primarily through grants and COOthbudOna. The Winter Shelter is operated between December and W1on:h and receives funding from the Los Angeles Homeless 88n/iCeS Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year-round and provides food. C|Othing, and hygiene products, other services to at-risk and homeless persons. The transitional housing program assists families in t[oOShiuning to permanent homes through life skill education, intense case rO8OageOO8nt' and financial counseling. 2. Summar of Sicinificant Accounting Policies The significant accounting policies followed by the Organization are Summarized below. Basis of Accounting -The financial statements have been prepared on the ooCrU8| basis ofaccounting. Net Assets -The net assets of the Organization and changes therein are classified and reported as follows: ` Unrestricted net assets - Net assets that are not subject to donor-imposed stipulations and that may bG expendable for any purpose in performing the primary objectives of the Organization. Temporarilv restricted net assets - Net assets subject t0 donor-imposed at|pu|EUiDOS that may or will be Dl5t either by actions of the Organization and/or the passage of time. As the restrictions are S8ti3fi8d' temporarily restricted net 3S8Bt3 are reclassified to unrestricted net GGSetS and reported in the accompanying financial statements as net assets released from restrictions, Permanently restricted net assets -Natonaetaforvvhichthednnorhoautipu|cted that the principal be maintained into perpetuity. Generally, the donors of these @SSots permit the Organization to use all or part of the income earned on related investments for general or specific purposes. There were no permanently restricted net assets et June 3O.2OO8 and 2OO7. 2' Years Ended June 3O,2008 and 2007 The Organization receives eS � Qr8Ot* and contracts from Federal and State Agencies. Support received from 'these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foUnd@tioDG, fundraising events and other SOu[CeS and recognizes these revenues when earned. Contributions — Non-reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and/or nature Of any donor restrictions. Contributed materials are recorded at their fair FD@rh8t V8|Ue vvhen2 an Ohig[tiV8 basis is available to rne@SUFe their value. Such items are capitalized or Charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended JWne 30' 200.8 and 2007' the Vg|Ue of contributed services meeting the requirements for recognition in the financial statements was $10.937 and $O, respectively for contributed accounting services. Grants Receivable - The Organization considers its gr8D(S receivable to be fully accordingly, allowance for doubtful accounts is required. If 8OOoUOts become UnCOU8[tib|e\hey will be charged to operations when that determination is rO8d8. Cash and Cash Equivalents - For the purposes of StGh3OOeOt of cash flow, the Organization considers GU highly liquid debt |D3tnunoonts with an initial maturity of three months or less tobe cash equivalent. The Organization is exempt from federal and state income taxes under Section 501/c\ /3> of the Internal Revenue Code and Section 28701/d\ of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not tobe 8 private foundation within the meaning Of Section 5O8(8) of the Code. Fixed Assets - Fixed assets are recorded at cost Or donated fair nlBrk9\ value. Depreciation is provided on a straight-line basis in amounts Suff|Ci8rt to amortize the cost of the assets over their estimated useful lives of five to seven years, The Organization C8Dh8|izes all expenditures for propertv, furniture and equipment in excess of$5O0. Use of Estimates - The preparation of financial statements in oOnformhv with generally accepted accounting principles requires OOGOGgenlent to nn8k8 estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period.. Actual results could differ from those estimates. Years Ended June 30,2008 and 2007 3. Surnmar of Simificant Accounting Policies (continued Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on 3fWnctiVDa| basis in the statement of activities. Accordingly, certain costs have been allocated t0the programs and supporting services benefited. Rec lass if ications Certain reclassifications have been nl8d8 to the prior year's onlOUDt in order to conform to the current year's presentation. 3' Fixed Assets Fixed assets consist of the following.- Furniture and office equipment, purchased Furniture and office equipment, donated Total Furniture and office equipment Accumulated depreciation Net Fixed Assets $ 2'705 4.585 $ 2.785 4.595 Depreciation expense for the years ended June 3O'2000 and 2OO7 was %893. Normal The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in investments is $35.000 in hannpon3h|y restricted contributions for the purchase Ofa passenger van. 5' Commitments and Contingencies The Organization leases its office facilities under month-to-month operating leases. Total rent expense related tOthese leases for the years ended June 30' 2008 and 2007 was $3,600 and $2.400. respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these |aaoea for the years ended June 30' 2008 and 2007 was $16,000 and $16,800, respectively. Helping the flow ►eleHs East Saar Gabriel Valley Coalition for *he Hommeless December 29,2009 City of Baldwin Park 14403 Pacific Baldwin Park Ca.91706 P.O. Boni 93258 Industry.Ca. 91715 St. Martin de Porres Center 1345 Turnbull Canycn Rd. Hacienda Heights. U. 91745 Phone! (626) 333-1204 Pax! (626) 3334260 Dear Michelle, Hud requires that at least two measures be used and they give you a choice of more, EAC uses Households and Individual, For the City of Baldwin Park I will use Individuals to measure services rendered and to show use of City funding. Michelle, I would really like for you to take some City time and come by the office some time into the new year, just to give you a clearex view of what I really am up against here, I would hate fort you think I was just stupid, but all this Grant writing etc. etc is not my forte or what I was hired to do, so it can be a bit disconcerting, thank you for bearing with me, you have been a joy to work- with and I can't thank you enough for you patience and help. urs in Ser ice Colleen L. Cart ellano EAC Director November 24, 2009 ESGV Coalition for the Homeless Colleen Castellano P.O. Box 93256 City of Industry, CA 91715 Dear Colleen Castellano On behalf of the City of Baldwin Park, I arn pleased to inform you that we are now accepting application for fiscal year 2010-2011 CDBG Funds, Please complete the attached application and return to'. City of Baldwin Park Community Development Dept. 14403 F. P;;rifi(- - Avenue Baldwin Park, CA 91706 The deadline for submitting the completed application is 5:00 P.m- Thursday, December 23`d, 2009. Postmarked and late.ap lications will not be accepted. Agencies who submit a complete application by the due date are invited to present their proposal to the CDBG Advisory Committee on February 4, 2010, (Time to be confirmed at a later date) If you have any questions, please contact me at (626) 960-4011 ext. 354. sincerel ic elle Bravo Administrative Clerk 11 CfTY OF 9AMWIN PAM � 14403 EAST PACIFIC AVl` Qo� SAIDWIN PARK • CA , 91706 • (626) 960-4011 FAX (626) 962-2625 Helping the Homeless_„ P.O. Box 93256 Phone: (626) 3337204 East San Gabriel w a' l e y Industry ,Ca. 91715 F8u: (626) 333.7260 tle P Center E•Meu:esgvchOeocom Coalition for the H o m e l es s 13 45 TUr npuil Ceny on A4. Hadenaa He)gnts, Ca, 91745 A ram", MIUMMUM We have been known for the last 17 years of successfully and compassionately c?r;ng for the homeless and needy by providing Winter Shelter, Transitional Housing and a complete assistance center, the center operates year round and strives to ease the burden of being homeless, Just taking in to account the last year we have Placed 17 individuals in Re- p with 5 of them being a success, one has -I -- Z, n- -- to college. We have served 3 families in our Transitional home one family from Baldwin Park did . not graduate from the program. Twenty Eight families we have sent to Partnering agency's have gone into a home of their own, three of these families were from Baldwin Park. We have added a nursing program to our center and feel the program helped save the life of an 84 year old client. We wish to extend our nursing program and if needed funding is granted we will do so. We plan on adding hair care to the center on Shower days. We hope to work closer with Beyond Shelter in offering financial aid to clients in our area and become a satellite agency for Beyond Shelter in rental assis- tance. East San C a b x s e l Valley nP.O. Go� 9356 duritry .Ca ?91715 a� one: X926) 333 -7260 C o n ®B t i o n'ro r the Homeless S4 Marun de Pvm5 Center E•Mail:esgv:he�edi.Com 1345 Turn DU 1 Canyon Rd, HaCienda Hoignte, Co. 91745 FAST AND PROJECTED ACCOMPLISHMENTS We have been known for the last 17 years of successfully and compassionately caring for the homeless and needy by providing Winter Shelter, Transitional Dousing and a complete assistance center, the center operates year round and strives to ease the burden of being homeless, Just taping in to account the last year we have placed 17 individuals in Re- Hab with 5 of them being a success onn ha,, PvPn gnnP nn to Cn11PgP, Wi- have served 3 families in our Transitional home one family from Baldwin Park did not graduate from the program. Twenty Eight families we have sent to Partnering agency's have gone into a home of their own , three of these families were from Baldwin Park. We have added a nursing program to our center and feel the program helped save the life of an 84 year old client. We wish to extend our nursing program and if needed funding is granted we will do so, we plan on adding hair care to the center on Shower days. We hope to work closer with Beyond Shelter in offering financial aid to clients in our area and become a satellite agency for Beyond Shelter in rental assis- tance. CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CD8G) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS.......................... .................. — ............................. APPLICATION CHECKLIST................................................................................... 11 FUNDING APPLICATION........... ............. ........... ........................................ PROJECT PROPOSAL AND DESCRIPTION... I .......... I ....................... ......... ............... I ............. 2 CLIENT INTAKE INFORMATION........................................................................ 11.1-113 PROPOSED BUDGET............................................................................... PROP 0 3 E D BUDGET.................................. ......................... ....... ...... BOARD OF DIRECTORS... ................................................................................ 6 PAST AND PRESENT ACCOMPLISHMENTS ........................................................................ 7 CERTIFICATION...................................................... ..................... 8 Appiication packages are due by 5 p.m., on Wednesday, December 23"j, 2009 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED, APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NUT BE ACCEPTED. ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. u� ➢ Assurance that it will conduct its business in compliance with the IN01 DISCRIMINATION requirements of City, State and Federal governments. v An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Depairiient of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size 1 2 3 4 5 6 8 Annual Income Limit $44,400 $50,750 $57,100 $63,450 $68,550 $73,600 (1!78,700 $83,750 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 23,_2009. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be Considered, APPLICATION CHECKLIST ORGANIZATION Please complete an Application Form for each proposed program/project. If an !tern is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 3541496.. 1, APPLICATION FORM 2, BUDGET PROPOSAL (ATTACHMENT A) 3. 1/ BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8, PAST AND PROJECTED ACCOMPLISHMENTS k- Application packages are due by 5 p.m., on December 23 Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED, FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Nam Agency Address.- C 1 Number Street C1 : ty Zip Code Administrator: AdministrGtor Talaphone�; 11 Fax, Project Site Address, — Number Street (7, i ty zip 1p Code 12 Project Manage Title: Fax: Project Manager's Telephone:_L2L Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional Has the Agency previously received tuncling trom me city u, od—wil 1 t G,— Yes (if yes, number of yearsjA) No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ (z)/1 Scope of Services — Please briefly describe your proposed ProjecUProgram and the objectives. Beneficiaries — Please briefly describe the clientele that will benefit from your ices (i,e, homeless youth, the elderly, disabd, handicapped, etc.) )p Describe any special characteristics of you,r client population., Increase i I n Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i,e., increase in +.,n,- of zPniie-p-- nr hanpfiriAriFsl. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data From each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. {Tease see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes No 2. Address Yes No 3. City in which client last resided. Yes No^ ' 7 4. Number of family members. Yes X No 5. Total family (household) income. Yes ). No 6. Ethnicity Yes No 7. Female head of household Yes_ No U pr�ll�n+ +^ federal requirgmerits, if your agency is unable or unwilling to obtain ,,,IIJWNIt6 4V IVNv the alcove information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: �rinted Na re Title -2/ > /Z,� Date nn ""n`7n I T *HT Cnn7lF-7/7T Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses ® Elderly persons ■ Illiterate persons ® Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons • Homeless persons ® Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. a) The client intake information will provide evidence that at feast 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDRG eligible- income persons. r . In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in v 1 Name of Executive Director Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this tnhle regardless if you receive CDBO funding for this current year Please specify the format that will be used for reporting the above information (example;- lrt�lividuals, Households or Youths): "I i"InIn /T'i,T Cnn7 1C72T Actual Projected 07/1/09 TO Current 07/01/10 TO 05/30/11 �ALDWIN PARK RESIDENTS I' 3 7 dirk - ' �5 hoc 21, . NON- BALDWIN PARK RESIDENTS 5 ma "I{ Please specify the format that will be used for reporting the above information (example;- lrt�lividuals, Households or Youths): "I i"InIn /T'i,T Cnn7 1C72T CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently ,awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Name nature Phone Number Title of Officer /,2- / -:2- to Date __ _ , . ----- ,.-- -° j rn7n J T - 1, T Cnn7JC7J7T 0 (D W CD r4. 0) 0 CD (D CD C/) =r CD 0 (n CD CD r- (D (D (n 2) CD o CD w 0 0 :3 CD C/) w CL Da (D 0 U) CD (A CD =i 0 W :3 —1. ch CL -1. m cn (D CD (n `;_V2) ci C) 14) C) (D r L LO CD CD :3 CD r Q. 0 a to CD CL CD CD 0 U) CD CL P, co Lip co --I CL 0 (a (D CD rr • _G 'cc 0 0 0 > 5 cn 0 0 W 0 0 =k E�: = (D 0 0). CD ;q: --i Cn CD . co --I 5- (D CD QL) -0 (D CD -1 PL) 0 :3 ::3 5-- 'I CD (D m Cl) cc (D :D_ o (D 0 0 7D CD 0 CD 0 (D W Z) 0 _0 (D. (D (D 0 CD 3 op Cc m >< r— =3 (D -1 w cn cn cr (D CD a m x w CD (D Ch (D CD CCD CD cn (D (D Rs C) C) QA (D �N (D co CL to (D C) C) 0 (D CL C CL (a CD � 7�1 03 I GJ I Q hp LaserJet 3030 MIMA, HP LASERJET FAX i n v e n t Dec -29 -2009 2:43PM Fax all Report Job Date Time Type Identification Duration Pages Result 60 12/29/2009 2:40:41PM Receive 6263337260 2:44 15 OK � r FY 2010 -2011 Community Development Block Grant Funds Request for Funds Contact Person: Manuel Carrillo Jr. Phone Number /Ext. _626- 813 -5269_ (Previous Year Allocation):_$35,000 CDBG Amount Requested: $_40,000 Other Funds: $_41,200_Total: $_81,200 (Please attach a copy of your proposed budget) Type of Request: (Please check one) Public Service _XX_ Capital Improvement _ Admin /Planning Other (Please describe) Project Description: Family Service Center The Family Service Center offers a variety of social service assistance to the residents of Baldwin I,.,iY, P- ,I, T (' is rontrnllxi Inr t to all tl1P. residents, The Baldwi , , a,� , he FSC ,c rnn+ n„a.ed and is easily accessible services offered at the FSC include but are not limited to: medical access referrals, Food bank referrals emergency shelter vouchers emergency food vouchers, domestic violence counseling and mental health referrals emergency transportation, case management, tutoring and immigration assistance. Over 200 clients are assisted monthly at the center. Many of our clients face severe hurdles in re- establishing as part of our community; our staff is committed to assisting those clients in need. Our target service area is the low to moderate area of Baldwin Park. Staff is requesting a grant in the amount of $40,000.00 to offset the cost of the staffing for the facility. As noted above the general fund contributes to the success of the Family Service Center by covering expenses for utilities, materials and supplies building maintenance outside printing and part time staffing. Projected Number of Beneficiaries Served: Individuals or _700 Households For Capital Improvement Projects, please provide projected number of projects completed (i.e. streets to be improved, number of buildings to receive ADA improvements, etc.). Please describe: Estimated Project Completion Date: (Please attach additional sheet to provide additional Information if needed) For CDBG Department Use Only: Recommendation: Approved F-1 De4� National Objective /Eligible Criteria. Comments: Reviewed By :. 9 Approved Michelle Bravo From: Suzie Ruelas Sent: Tuesday, January 19, 2010 3:26 PM To: Helen Hernandez Cc: Manuel Carrillo; Michelle Bravo Subject: RE: CDBG Five Year Plan and FY 2010 Funding Thanks a bunch! - Suz - - - -- Original Message---- - From: Helen Hernandez Sent: Tuesday, January 19, 2010 3:24 PM To: Suzie Ruelas Cc: Manuel Carrillo Subject: RE: CDBG Five Year Plan and FY 2010 Funding Hello.. Here is the FSC Budget Salary /Admin City staff Full Time $20,000 City staff Part Time $3,100 Misc Benefits $15,000 (worker comp, retire; etc) Other- Motel Vouchers $1,900 Total - $40,000 Any questions please contact me as soon as possible Thanks u - - - -- Original Message---- - From: Suzie Ruelas Sent: Tuesday, January 19, 2010 2:04 PM To: Manuel Carrillo; William Galvez; Lili Hadsell; Marc Castagnola Cc: Michelle Bravo; Mike Salas; Maria Moreno; Helen Hernandez; Vicky Valverde; Vanessa Pineda; Vijay Singhal Subject: RE: CDBG Five Year Plan and FY 2010 Funding We are in the process of reviewing all applications for funding and have found that although the application form request a co of the propose budget, no application was submitted with a budge} Please review the application q PY p p 9 Pp ���. you submitted and prepare and submit a budget that reflects the requested amount. For example: Requested amount $40,000 Budget Salary /Admin City staff Full Time $2,500 City Staff part time $2,500 Consultant $20,000 Materials $5,000 Other (i.e., hotel vouchers) $10,000 Funds for programs such as Recreation Sports Scholarship, Childcare subsidy and Youth Employment go directly CITY OF BALDWIN PARK Community Department FY 2010 -2011 Community Development Block Grant Funds Public Service Programs City Request for Funds Contact Person: Mike Salas Phone Number /Ext.: 512 (Previous Year Allocation): $58,319.00 CDBG Amount Requested: $70,000.00 Other Funds -0- Total: $70,000.00 (Please attach a copy of your proposed budget) Project Name: Graffiti Abatement Program (GAP) — Graffiti Removal at Public Facilities Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, Morgan Park, Syhre Park, Hilda Solis Park - Teen Center /Skate Park, Barnes Park, and Walnut Creek Nature Park. The City anticipates that GAP will provide service to remove more than 98,000 monikers throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for proper removal. To ensure that graffiti is removed throughout the community in the timely manner and aesthetics of the community are maintained. The Public Works DepartrmentlGAP desires to continue the current program of assisting wherever graffiti exist, both public and private. Therefore, the department is requesting the funding of $70,000 to be reinstated for FY 201012011. Funding for public service programs comes from the CDBG program received through the me Departnt of Housing and Urban Development. CDBG funds are for the specific purpose of benefiting low /moderate income households. In order to be eligible for these funds, the program must provide a service to the residents of Baldwin Park and be able to document that at least 51 % of the clientele served earns less than the following income limits. Household Size Annual Income Limit 1 $42,450 2 $48,500 3 $54,600 4 $60,650 5 $65,650 6 $70,350 7 $75,200 8 $80,050 Projected Number of Beneficiaries Served: Individuals or Households Estimated Project Completion Date: June 30, 2011 (Please attach additional sheet to provide further Information that may be pertinent to your request.) MyDocuments:lGDBG1011 RequestForm For Community Department Use Only: Recommendation: Approve F-I Deny F7 Comments: Reviewed By.-. MyDacumentsAGDBG101 1 RequestForm Approved.,. Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: I M !I x m I- M M W —M7. 11 7ff-A • .VMLM , I'm - T - 14403 E. Pacific Avenue Baldwin Park, CA 91706 EAU Ilk !- », MAJOETTIMETIMINTIE "OU"11111-11W FUNDING APPLICATION BALDWIN PARK OMMUNITY DEVEL011 PMENT BLOCK GRANT (CDBG) Agency Name: The Kid-Fit Preschool Health and Fitness Organization (KID -FIT) Agency Address: 40 Number E. Live Oak Ave., Arcadia 91006 Street City lip Code Administrator: Michele Silence, M.A. -Title: President Project Site Address: 3699 Number N. Hollv Avenua.— Baldwin Park91706 Street City Zip Code I Sao M 01[wat-law�*ow- Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). Please see the KID-FIT overview following this page which details the Proiect's overall function and Duroose, and includes our 15-year history and successful experience providing a structured curriculum designed to promote healthy lifestyle habits i.e.. a r)hvsical education (PE) and fitness curriculum designed to instill the healthv behaviors of regular exercise, sound nutrition and proper rest in children ages 2-5. II I I I I I 1 11 1 ffly]�11113!11ffl I I 1111m man 1 1, 1 Yes (if yes, number of years—) X No 0% Grant Amount Requested $35,062 Scope of Services - Please briefly describe your proposed Project/Prograrn and the objectives. KID-FIT will consist of three (3) hours of instruction per week for 120 disadvantaged, Baldwin Park children, ages two-five (2-5) ' at two (2) Baldwin Park Early Childhood Education Head Start sites that are most in need and most likely to benefit from KID-FIT participation. The year-long, structured curriculum will include aae-appropriate instruction which emphasizes a different body system as well as why exercise, healthy eating and rest are important to each body system. Topics include will Heart, Lungs, Bones, Muscles, Brain, Mouth,, Eyes/EaAr Body Parts and Skin. 01 1-+ . dailv. Monda%, - Friday. in 30 KILDLIE-71-1- classes will be conducted I -minute sessions for groups of 20 children each at DeAnza and Tracy Elementary Schools. rlpl; N NIN I benefit from vear-lonc "ID L i LK -FIT participation. Describe any special characteristics of your client population. According to a 2003 LA County Health Survey, obesitv is hiahest among bovs and amona Latino children overall. In Los Angeles Countv, it is estimated that children who are obese have a 75% chance of becoming obese adults.5 Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). Not applicable. 5 Childhood Obesity Fact Sheet, City of Long Beach, Department of Health and Human Services, March 5, 2008. The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. X Yes M If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No & Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtair t he above information from its clientele., please do not submit an application for I "unding. r However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, OT4 Executive Director must certify to that effect below: Michele Silence President Printed Name Title nature Date l�M , $ �-" ��J Income eligibility is not required for services provided to "Presumed Benefit" clientat as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ® Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. 1 r W s�a�ty i }: l • • ' 1 1 r ® � 1 f. ar o �j pr t� � r � P.a 1 r s�a�ty i }: ' 1 ® � 1 f. ar o �j pr t� � r � P.a • t • 1 r M t ! • • h w r • s i A a Q CD • C) CD 0 a a 1 r r t • �r s�a�ty ® � ar o �j pr t� � P.a s s i A a Q CD Q C) CD 0 a a i N w By B� h9 4 X --i C. r t • �r r • �; M7 Tuesday, December 29, 2009 3:18 PM Leah-Massy (909) 606.1497 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). if there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Michele Silence President 12/31/14 2. Raul Lopez Secretary 12/31/14 3, 4. 5. Name of Executive Director Michele Silence Please provide the act yal number of your total clients to date and the gEpL9ctpd data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year 07/1/09 TO Current 07/01/10 TO 06/30/11 BALDWIN PARK RESIDENTS 0 120 NON- BALDWIN PARK - RESIDENTS 0 0 Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): nth 02 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name of Executive Director Michele Silence Please provide the actual number of your total clients to date and the prqLgcted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual 07/1/09 TO Current 1 071101/10 TO 06/30/11 BALDWIN PARK RESIDENTS 0 120 NON-BALDWIN PARK RESIDENTS -0 0 .r,lease specify the format that will be used for reporting the above inform tior ,'example: Individuals, Households • Youths): BEIM All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. Le) Ll As the Executive Director, or duly authorized representative of The Kid-Fit Preschool Health And Fitness Organization (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, R is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Michele Silence President — Print Name Title of Officer < 1. December 22, 2009 Signature Date 626.848.2950 Phone Number N The principal office for the transaction of the activities and affairs of this Corporation is located at 40 East Live Oak Avenue, Arcadia, in Los Angeles County, California. The cation of the principal office. Board of Directors (hereinafter, "Board") may change the location Any such change of location must be noted by the Secretary on these Bylaws opposite this Section; alternatively, this Section may be amended to state the new location. 0 1 , The purposes for which the Corporation is formed are those set forth in its A,4iCIeG of Incorporation, as from time to tine amended. The Corporation is not formed for r%j Lf %J pecuniary or financial gain, and no part of the assets, income, or profit of the Corporation is distdbutable to, or inures to the benefit of its directors or officers except to the extent permitted under the Not-for-Profit Corporation Laws of the State of California. The Corporation shall not participate in the carrying on of propaganda, or otherwise attempting, to i-fil fence legislation, and the Corporation, shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf or any candidate for public office. 2. The Corporation may lease, and, by gift, devise, or purchase, own and operate real estate for the Corporate purposes; and the, Corporation may also solicit donations and accept money or personal property in aid of its purposes and to maintain the same. FjTt7lfl��, The following are basic policies of the Corporation: The Corporation shall be noncommercial, nonsectarian, and nonpartisan. 2. The name of the Corporation or the names of any members in their official ca"cities shall not be used in any connection with a commercial concern or with any O� rporation. 1 3. The Corporation may cooperate with other organizations and agencies concerned with child welfare but persons representing the Corporation in such matters shall make no commitments that bind the Corporation. 1 Any individual who subscribes to the purposes and basic policies of the &3�w4jmw* I C e wjaj� ieLt �gp_sub_ onlytocompian ewithth provisions oftheArticles of Incorporation and the Bylaws. Membership in the Corporation shall be available without regard to race, color, creed, or national origin. 2. The Corporation shall conduct an annual enrollment of members, but persons may become members at any time. 3, If the Board requires, each member of the Corporation shall pay annual dues to the Corporation in an arnount determined by the Board from time to time. 4. Members who have paid the required dues, fees, and assessments in accordance with these Bylaws and who are not suspended shall be members in good standing. Only members in good standing with the Corporation shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions. 5. A membership shall terminate on occurrence of any of the following events: (a) Resignation of the member; (b) Expiration of the period of membership, unless the membership is renewed on the renewal terms fixed by the Board; (c) The member's failure to pay dues, fees, or assessments as set by the Board within 30 days after they are due and payable; (d) Any event that renders the member Ineligible for membership, or failure to satisfy membership qualifications; or (e) Termination of membership based on the good faith determination by the Board, or a committee or person authorized by the Board to make such a determination, that the member has failed in a material and serious degree to observe the rules of conduct of the Corporation, or has engaged in conduct materially and seriously prejudicial to the Corporation's purposes and interests. & A person whose membership is Suspended shall not be a member during the period of suspension. If grounds appear to exist for suspending or terminating a member, the following procedure, shall be followed: 2 0 (a) The Board shall give the member at least 15 days' prior notice of the proposed suspension or termination and the reasons for the proposed suspension or termination. Notice shall be given by any method reasonably calculated to provide actual notice. Notice given by mail shall be sent by first-class or registered mail to the member's last address as shown on the Corporation's records. (b) The member shall be given an opportunity to be heard, either orally or in writing, at least five days before the effective date of the proposed suspension or termination. The hearing shall be held, or the written statement considered, by the board or by a committee or person authorized by the Board to determine whether the suspension or termination should occur. (c) The Board, committee, or person shall decide whether the member should be suspended, expelled, or sanctioned in any way. The decision of the Board, committee, or person shall be final. (d) Any action challenging an expulsion, suspension, or termination of membership, including a claim alleging defective notice, must be commenced within one year after the date of the expulsion, suspension, or termination. 7. No membership or right arising from membership shall be transferred and all membership rights cease on the member's death or dissolution. Gil Will] 1.1 The Officers of the Corporation shall consist of a President, Vice- President(s), a Secretary, and a Treasurer. 1.2 Officers shall be elected annually by ballot of the Directors of the Corporation on the first non-legal holiday, Monday of the anniversary month of the incorporation of the Corporation. However, if there is but one nominee for any office, it shall be in order to move that the Secretary cast the elective ballot of the Corporation for the nominee. 1.3 Officers shall assume their official duties following the close of the Annual Meeting and shall serve for a term of one year and until the election and qualification of their successors. 1.4 A person shall not be eligible to serve more than two consecutive terms in the same office unless approved in advance by the Board. 1,5 Any two or more offices may be held by the same person, except as neither the Secretary nor the Treasurer may serve concurrently as the President. 2.1 There shall be a nominating committee composed • two members, one of whom shall be selected by the Board from its body, and one of whom atleastonemonth prior to the election. The person receiving the highest number of votes cast by the Directors of the Corporation shall serve as Chairman. 2.2 The nominating committee shall norninate one eligible person foreach 9 * -g i o-v o nth before the election at which time additional nominations may be made from the floor. 2.3 Only those persons who have signified their consent to serve if elected shall be nominated for or elected to Such office. 3. Vacancy. A vacancy occurring in any office shall be filled for the unexpired term by a person elected by a majority vote of the remaining members of the executive committee, notice of such election having been given. in case a vacancy occurs In the office of President, the Vice President shall serve notice of the election. 1 . The President shall preside at all meetings • the Corporation and of the Board at which he may be present; shall perform such other duties as may be prescribed Jh6Z�ard and shall coordinatu I- W1 N 7W -1 t ne worK OT If I e 0 IT I Get 5 a I I U 1:-* 1111111 LM-T-575- gWq J duty may be promoted. 2. The Vice President shall act as aide to the President and shall perform the duties of the President in the absence or disability of that officer to act. 3. The Secretary shall record the minutes of all meetings of the Corporation and of the Board and shall perform such other duties as may be delegated to him- 4. The Treasurer shall have custody of all • the funds of the Corporation, -shall keep a full and accurate account of receipts and expenditures; and shall mak't In w t the aor)roved budget, as authorized by the Corporation, N Board, or a special committee. The Treasurer shall present a financial statement at every �ry OR meeting of the Corporation and at other times when requested by the Board and shall make a full report at the annual meeting. The Treasurer shall be responsible for the maintenance of such books of account and records as to conform to the requirements of the Bylaws. The Treasurer's accounts shall be examined annually by an auditor or an auditing committee of not less than three members, who, satisfied that the Treasurer's annual report is correct, shall sign a statement of that fact at the end of the report, The auditing committee shall be appointed by the Board at least two weeks before the annual meeting. 5. All Officers' shall: 5.2 Deliver to their successors all official material not later than ten days following the election of their successors. ARTICLE VII BOARD OF DIRECTORS 1. The Corporation shall be managed by the Board of Directors which shall consist of one or more Directors. The Board of Directors may consist of the Officers of the Corporation and the Chairman of Standing Committees, and representatives appointed by the members of the Corporation. The Chairmen of the Standina Committees shall be selected by the Officers of the Corporation. The members of the Board of Directors shall serve until the election and qualification of their successors, not to exceed the maximum period provided for under the Non-Profit laws of the State of California. 2. The duties of the Board of Directors shall be 2.1 to transact necessary business in the intervals between meetings of the Corporation and such other business as may be referred to it by the Corporation; 2.2 to create Standing Committees; ('o—M;f4 2.3 to approve the plans of work of t, Standing Committees; ILLePes; 2.4 to present a report at the regular meetings of the Corporation; - M 2,5 to appoint an auditor or an Auditing Committee at least two weeks before the annual meeting to audit the Treasurer's accounts; 2.6 to prepare and submit to the Corporation for approval a budget for the fiscal year; and 21 to approve routine bills within the limits of the budget. 3. Immediately after each annual meeting of members, the Board shall hold a general meeting for purposes of organization, election of officers, and transaction of other business. Notice of this meeting is not required. Other general meetings of the Board may be held without notice at such time and place as the Board may fix from time to time. Special meetings of the Board for any purpose may be called at any time by the Chairman of the Board, if any, the President or any Vice President, the Secretary, or any two Directors. 3A Notice of the time and place of special meetings shall be given to each Director by (a) personal delivery of written notice;' (b) first-class mail, postage prepaid; (c) telephone, including a voice messaging system or other system or technology designed to record and communicate messages, either directly to the Director or to a person at the Director's office who would reasonably be expected to communicate that notice promptly to the Director; (d) facsimile; (e) electronic mail; or (f) other electronic means. All such notices shall be given or sent to the Director's address or telephone number as shown on the Corporation's records, Notices sent by first-class mail shall be deposited in the United States mail at least four days before the time set for the meeting. Notices given by personal delivery, telephone, or electronic mail shall be delivered, telephoned, or sent, respectively, at least 48 hours before the time set for the meeting. The notice shall state the time of the meeting and the place, If thin place is other f h r. nn the nrnnrnf inn'-, nrincipal office, I The notice need not specify the purpose of the meeting. 3.2 A majority of the authorized number of Directors shall constitute a quorum for the transaction of any business except adjournment. Every action taken or decision made, by a majority of the Directors present at a duly held meeting at which a quorum is present shall be an act of the Board. A meeting at which a quorum is initially present may continue to transact business, despite the withdrawal of some Directors, if any action -taken or decision made is approved by at least a majority of the required quorum for that meeting. 3.3 Notice of a meeting need not be given to any Director who, either before or after the meeting, signs a waiver of notice, a written consent to the holding of the meeting, or an approval of the minutes of the meeting. The waiver of notice or consent need not specify the purpose of the meeting. All such waivers, consents, and approvals shall be filed with the corporate records or made a part of the minutes of the meetings. Notice of a meeting, I need not be given to any Director who attends the meeting and who, before or at the beginning of the meeting, does not protest the lack of notice to him or her. M 3.4 A majority of the Directors present, whether or not a quorum is present, may , Ow adjourn any meeting to another time and place. 3.5 Notice of the time and place of holding an adjourned meeting need not be given unless the original meeting is adjourned for more than 24 hours. If the original meeting is adjourned for more than 24 hours, notice of any adjournment to another time and place shall be given, before the time of the adjourned meeting, to the Directors who were not present at the time of the adjournment. 3.6 Any action that the Board is required or permitted to take may be taken without a meeting if all Board members consent in writing to the action. Such action by written consent shall have the same force and effect as any other validly approved Board action. All such consents shall be filed with the minutes of the proceedings of the Board. VITROWEIRM I An annual meeting of Members shall be held on the first Monday of the anniversary month of the incorporation of the Corporation of each year at 10 o'clock a.m. Unless the Board fixes another date or time and so notifies Members as provided in these Bylaws. if scheduled date falls on a legal holiday, the meeting shall be held on tile next full business day. At the meeting, Directors shall be elected and other proper business may be,transacted. 2. A general meeting of Members shall be held at least annually at such time and place, and on such notice, if any, as the board may determine. Unless elected by written ballot, Directors shall be elected at this meeting. Subject to these Bylaws, arty other proper business may be transacted at this meeting. 3. Meetings of the Members shall be held at any place within or without California designated by the Board or by the written COI-ISU-nt of all Members entitled to vote at the meeting, given before or after the meeting. In the absence of any such designation, Members' meetings shall be held at the Corporation's principal office, 4. The Board or the Chairman of the Board, if any, orthe President, or 6 percent or mere of the Members, may call a special meeting of the Members for any lawful put-pose at any time. 5. A special meeting called by any person of to call a meeting (otl ler than the Board) shall be called by written request, specifying the general nature of the business proposed to be transacted, and submitted to the chairman of the Board, if any, or tile President or any Vice President or the Secretary of the Corporation. The officer receiving the request shall cause notice to be given promptly to the Members entitled to vote, under 7 Sections 6 and 7of this article, stating that a meeting will be held at a specified time and date fixed by the Board, provided, however, that the meeting date shall be at least 35 but no more than 90 -days after receipt of the request. If the notice is not given within 20 days after the request is received, the person or persons requesting the meeting may give the notice. Nothing' 1n this Section shall be construed as limiting, fixing, or affecting the time at Which a, meeting of members may be held when the meeting is called by the Board. No Pusiness, other than the business that was set forth in the notice of the meeting, may be transacted pit special meeting. 6, Whenever Members are required or permitted to take any action at a meeting, a written notice of the meeting shall be given, under Section 7 of this Article, to each Member entitled to vote at that meeting. The notice shall specify the place, date, and hour of the meeting. For the annual meeting, the notice shall state the matters that the Board, at the time notice is given, intends to present for action by the Members. For a special meeting, the notice shall state the general nature of the business to be transacted and shall state that no other business may be transacted. The notice of any meeting at which tDire-ctors are to be elected shall include the names of all persons who are nominees when notice is given. 7. Notice of any meeting of Members shall be in writing and shall be given at least 10 but no more than 90 days before the meeting date. The notice shall be given either personally or by first-class, registered, or certified mail, or by other means of written communication, charges prepaid, and shall be addressed to each member entitled to vote., at the address of that Member as it appears on the books of the Corporation or at the address given by the Member to the Corporation for purposes of notice. If no address appears on the Corporation's books and no address has been so given, noti ce shall be deemed to have been given if either (i) notice is sent to that Member by first-class mail or i-fle or other written communication to the Corporation's principal office or (H) notice is published at least once in a newspaper of general circulation in the county in which the principal office is located. & An affidavit of the mailing of any notice of any Members' meeting, or of the by the Secretary, Assistant D Fie[ mudilb, 111dy L)c CAt5UUV7U UY Ill giving y oth of such notice Secretary, or any transfer agent of the Corporation, and if so executed, shall be filed and maintained in the Corporation's minute book. 9. A majority of the Members shall constitute a quorum for the transaction of business in any meeting of the Corporation, Each Member shall be entitled to one vote upon each proposal, matter or motion at each meeting. All proposals, matters or motion presented at a meeting of Members shall be decided by a majority vote of the Members present at said meeting. I R 0 1. The Board of Directors may create such Standing Committees as it may deem necessary to promote the purposes and carry on the work of the Corporation. The term of each Chairman shall be one year and until the election and qualification of his successor. a (a) Take any final action on any matter that, under the California Nonprofit Corporation Law, also requires approval of the members or approval of a majority of all Members; (b) Fill vacancies on the Board or any Committee of the Board; (c) Fix compensation of the Directors for serving on the Board or on any Committee; (d) Amend or repeal Bylaws or adopt new Bylaws; (e) Amend or repeal any resolution of the Board that by its express terms is not so amendable or repealable; (f) Create any other Committees of the Board or appoint the Members of Committees of the Board; (g) Expend corporate funds to support a nominee for Director if more people have been nominated for Director than can be elected; (h) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided for in Corporations Code section 6233(d)(3). 3, Meetings and actions of Committees of the Board shall be governed by, held, and taken under the provisions of these Bylaws concerning meetings and other board actions, except that the time for general meetings of such Committees and the calling of spec . ial meetings of such Committees may be set either by Board resolution or, if none, by resolution of the Committee. Minutes of each meeting shall be kept and shall be filed with the corporate records, The Board may adopt rules for the governance of any Committee as long as the rules are consistent with these bylaws. If the Board has not adopted rules, the Committee may do so. F..'�� 0 SEAL W The Seal of the Corporation shall be as more particularly shown in the following impression: Unless the context requires otherwise, the general provisions, rules of construction, and definitions in sections 100 through 195 of the California Corporations Code shall govern the construction of these bylaws. Without limiting the generality of this provision, the singular number includes the plural, the plural number includes the singular, and the term "person" includes both a corporation and a natural person. Whenever a conflict arises between the language of these By-laws and the Articles of Incorporation, the Articles of Incorporation shall govern. AMENDMENTS These Bylaws may be amended, repealed, or altered in whole or in part by a majority vote at any regular or special meeting of the Board of Directors of the Corporation. By-laws may also be adopted, amended or repealed by the Board of Directors but any By- laws adopted, amended or repealed by the Board may be amended by the members entitled to vote thereon as hereinbefore provided, if any By-law regulating an impending election of Directors is adopted, amended or repealed by the Board, there shall be set forth in the notice of the next meeting of members for the election of Directors the By-law so adopted, amended or repealed, together with Lt I concise statement of the changes made. IN M Dated November 20, 2008 Michele Silence, Director Raut'Lopez, Director 11 1 3 114 1 bA 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared With the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Sea] of the State of California this day of NOV 1, 9 2008 DEBRA MAVEN Secretary of State • ENDORSE � FILED in the fric' ' D f ft Seprotary ot 81018 ARTICLES OF INCORPORATION afthe State of c,,alifornia mo The name of the Corporation is THE KID-FIT PRESCHOOL HEALTH AND FITNESS ORGANIZATIOW This Corporation is a nonprofit PUBLIC BENEFIT CORPORATION and is not organized for the private! gain of any person. It Is organized under the Nonprofit Pi ihfie; Benefit Corporation Law for public and charitable purposes. The specific purpose of this Corporation is to teach children healthy lifestyle habits during early childhood in order to combat childhood obesity and other serious health concerns. The KID-FIT Preschool Health and Fitness Organization will help provide effective physical fitness programming and health resources to young, disadvantaged children. MIN ill2i The name and -address in the State of California of this Corporation's initial agent for service of process is: MICHELE SILENCE 40 East Live Oak Avenue Arcadia, California 91006 AR-UP—LE-4 - —PROHINI—TIOM This Corporation is organized and operated exclusively for charitable purposes within the rneaning,of Section 501 (c)(3), Internal Revenue Code. No substantial part of the activities of this Corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the Corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. 'The property of this Corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this Corporation shall ever inure to the benefit of any Director, Officer or Member thereof or to the benefit of any private person. Upon the dissolution or winding up of the Corporation, its assets remaining -1 L-4- --A -,r 4,1,;- after payment, or provision for payment, of all Ueulb C11 lu 11CILAIIIH--Z, V1 11 110 Ul Plif C Llwl I shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Internal Revenue Code section 501 (c)(3). Rahulan Kathir, Incorporator INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, 014. 45201 Date: JUL 0 9 ZD09 THE KID-FIT PRESCHOOL HEALTH AND FITNESS ORGANIZATION 40 E LIVE OAK AVE ARCADTAt CA 91006 Dear Applicant: DEPARTMENT OF' THE TREASURY Employer Identification Number: 2 6- 3 80103 8 DLN: 1.7053075'03'007.9 Contact Person: DONNA DLLIOT-1400RE ID Contact Telephone Number: (877) 829 -5500 Accounting, Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: November 19, 2008 Contribution Deductibility: Yes Addendum Applies: No # 50304 we are pleased to inform you, that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regardinq your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private. foundations. We determined that you are a public charity under the Code sections) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 1501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DOICG) IfflLmIrf [OLT!$ 5819 TEMPLE CITY BLVD Tem le City, CA 91780 (626F445-4922 oe@aol.com AEROBIC FITNESS CON MK,TANTS INC ynvoice Date: 03/30/2OC9 1403 BLOOMDALE ST DUARTE, CA 91010 Your 2008 tax rc,turn gas �1�repared, by Thomas Weismann. Description of Charges Federal and Svpploment'l Forms -ix R tn rn -'P P c i:: Pa q 4 7 '1 0 c,, c, �j 1 z X.- IS n L L i L s, n g L, L n 0 iii. J a, t d. C h e d i, � I E, 1 K. - P" C' T- J, s 11 n C...?.. C" u 1 e rK t o 1.'G- hod 1 2 }t:. !-I California Forms Subtotal Price ra n so o 1 "-0 r". _,a.. R t � I r F ta K sl 1 0 0 c4d X ?'57 1 r '5 'i R'.. 'Z I "n C. a E c f I n vr"! C" -A K S 2 v Subtotal Price r,-,,, 11205 Department of the Truasury internal Revewle Service U.S. Income Tax Return for an S Corporation 10, Do not file this form unless the corporation has filed or is attaching Form 2$53 to elect to be an S corporation. III See separate instructions. CMB No. 1-545-0130 For calendar year 20087-M year —begirnmg 2008, ending 2C elecEm effective date Use Name D r'jq*vi mirnber 42. °05 -2002; IRS AVEROBIC INC 33-0993426 label. It [3 Bushessactiviyoode Mm*,er. s�,roet, zrid roo'r-v su i" no, If a P'O' box, See insini-clions. E Dalennorporaiec. mmii:I irstnicrons) Other- 813000 vAse, 1403 B LOOM DA LE S T C Cileckifsch-M-1. print or ('ity *3r e P � State. on Z coca F Total (see isirjctons aftached type. I -)TJARTE CA 91,010 1 S Is the corporation electing to be an S corporation boginning Wth ins tax y8ar? _j Yes lXjl No If "ves" Mach ' 7 2563 ir i,,ot niready riled H Check if. (1) [7 Final return (2) Name change (3) [] Address change (4) l_ lAmended return (5) S clection termination of (evocation I Enterlhe number of she reholdatv, who were shareholders ri tiring any part of the tax year . . . . . . .Caution. include only trade ar business income and expenses on lines 1a through 21. See the instructions for more Information. I a G"ross receipts or sates L 1 -. 4—, 2 41 1 In Les-5 returtis and allowances i I c Bal 0, Ic 1 5 4,-.2 4 1- 2 Cost of goods sod (Schedule A, line 8) - . . . . . . . . . . . . . . . . . . . . . .. .. . . . 2 Income 3 Gross profit. Subtract iine 2 from line Ic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154, 241 4 Ne', gain (loss) from Form 4797, Part 11, Iine 17 (attach Forria 4797) . . . . . . . . . . . . . . . . . . . 4 5 Other Income (loss) (see instructions - attach staternent) . . . . . • • - - * . . . . . . . . . . 5 6 Total income (IOSS). Add lines 3 through 15 ........ ....... 111 6 5 4 4 -7 Compensation of officers . . . .. . 8 Salaries ond wages (less employment cradifs) . . . . . . . . . . . . . . . . . . . 9 Repairs and maintenance . . . . . . . . . . . . . . . . . . . 10 Oad debts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Leduc - 11 Rents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21, 420 tions '12 Taxes and licenses . . . . 12 (see 13 Interest . . . . . . . . . . . . .. .. . . . . . .. . . . . . . . .. . 13 instruc, 14 Depreciation not clainned or. A or elsewhere on return lattach Form, 46,62) '14 _. l bona for 15 Depletion tDo not deduct oil and gas depletion Iirnita- 16 Advertising . . . . .. . . . . . . . . . . . . . . . . . . . . . . 16 dons) 17 Pension, I7i-ofit-9haring, etc., plans . . . . . . . . . . . . . . . 17 IS Employee benefit proc grams . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 t ant 19 011ner deductions (attach statement) . . . . . . . . . . . . . . . . . . . . . 19 59,558 20 Total deductions. Add liners 7 through 19 • . . . . . .. . . . . . . . . . . . . 94 L2.19 0 1 21 Ordinary business income (loss). Subtract line 20l is line 6 21 59 q 5 1 1 22 a Excess ne,, passive incorne or III fe,'*,al)WM fox (See instructions) . 27a 1 b Tax from Schedule 0 (Forrn I'll 20S) i c Arid dines 22a and 22b (son Instructions for addiforial taxes; . . . . . • . . . . • . 22c 2008 231 23 a 2008 esflnnated tax payments and 2007 ver-payrrieril credited to Tax b Tax deposited with. Form 7004 . . . . . . . . . . . . . . . . . . 23b and c Credit for federal tax paid on fuels (attach Form 4136) 23c i Pay- d Add lines 23a through 23c . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 23d merits 24 24 Estimal.ed tax penalty (see Instructions). Check if Form 2220 is attached . . . . . . . .. 24 . . 25 Amount owed. If line 23d is smalipr than the total of lures 22c and 24, enter amount owed �2 26 Overpayment. If line 23d is larger than the tot�l of lines 22c and 24, enter an1OLInIl overpaid — Y6 rri 7 ' 27 Enter amount born 10. Refunded line 26 Credited to 2009 estimated tax Refunded 1111� 27 Hider peraftlps re perjury. I declare Viet I have exarnjred Phis re.um, inciLding accompanying schedues and stalements, are io obis besi of my 'Knowedg.0 and beret it Is correct, ancf cotnpfeie nedarotion of prepaer {older tear, taxprdycr) is based on d1l informalir)n rf,,vhi-,h.DrOji has any knov,?edga Sign May the 'IRS dIsf-uss:h,% return H era 3 0 - 2 0 0) k Wah, lhz,, F:-,ep;7,,Pr shown below ILI ELI) —IeOL011-1-1 Date le (see rsimcijk�ns)l X Yt- .3 Na rrnparCr Date —7n-3-_'3 0 - 2 Q -7526 10heck if self-1— Pfepa-&s S��Nl or IFITIN Paid — — ------ 5 LJ1 Proparer's RE DONDLINGER, AND ASSOC' 95-483400'7 rl[Tn's nar-.e (or IATE, S I N4 Use Oniy yours a Sra[ferj"F�InVe."} TEMPLE CITY By 4 4�75ZI,9: 2 2- addresi-and lift code Lem Dle Citv CA 9118U Phone 2 �() For PI Act and Paperwork Reduction Act Notice, see separate instructions, EEA - Form 11205 (20013) Form 112 ©S (see —0993426 Paget 1 inventory a t beginning of year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • 1 . . . . . . . . . . . . . 2 Purchases . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . 2 . . . . . . . 3 Cost of labor . . . . .. . . . ... . . . . . . . . . . . . .. . . . 3 I 3a 4 Additional section 233A costs (attach statement) . . . . . . . . . . . . . « 4 F 3bT--- 5 Other costs (attach statement) • . . . . . . . . . . . . . . . . 5 . . . . . . . . . . . . . . ' 6 Total. Add lines 1 through 5 . . . . . . . 6 ......... 7 Inventory at and of year . .. .. . . . . . .. .. . . . . . . . . . . . . . . . . 7 .. . . . . . • . 8 Cost of goods sold, Subtract fine 7 frorn 14re 6. Enter here and on page 1, line 2 1 . . . . • . • • to Qualified dividends . . . . . . . . . . . . . .. . . . . I l I 9 a Check all methods used for valuing closing inventory: ii) Cost as described in Regulations Section 1,471-3 Royalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . Lower of cost or market as described in Regulations section 1,471-4 7 Net short-term capital gain (less) (attach Schedu e 0 (Forn-i ' 1205)� . . . . . . . . . . . . . (iii) Other (Specify method used and attach explanation.) 8a Net long-term capital gain (loss) (attach Schedule D (Form i 1205)) . . . . . . . . . . . . . . . • . 1) Check if there was a writedown of subilmnal goods as described in Regulations section 1,471-2(c . • . . . . . • . . . . . >� c Check if the LIFO inventory method was adopted this tax year for any goods (if checked, attach Form J70) . . . . . . . 81, d If the LIFO inventory method was used for this tax year, enter percentage (or amounts) of closing 9 Net section 1231 gain (loss) (attach Forrn 4797) . . . . . . . . .. . . . inventory computed under LIFO . . . . . . . . • . .. . .. . . . . . . . . .. . . . • . I . . .. . . 9d e If property Is produced or acquired for resale, (to tile rules of section 263A apply to the corporation? Yes 7— N,,, f Was there any change in determining quartittes, cost, or valuations between opening and closing inventory? . . . . • . • .. Yes No If "Yes," attach explanation. m iq Yes No I Check accounting method: a �Cash b Accrual c Other ,spec-ify) 2 See the instructions and enter the: a Business activity 0,FITNES,9 PROGRMNI b Product or se vice Ol V LC E ER 3 At the end of the, tax, year _d11dtil'e_ cor('.-'d_,at_1on Dwn, directly or indirectly, 50% or more of tie voting stock of a domestic borporation? (For- rules of athibtlti0r, see section 2P7(c) ) If "Yes," attach 2 statementsi,owinq: (a) name and employer, ldentifloation nwriber fEll (b) poll owned, and (c) If 10% owned, was a Milli eiection made? X 4 'Has this corporation filed, or is it required to fiW a retlirn under section 6111 to provide information, or,, any reportable trwisaclion? . . . . . . . . . . . . . . . . . . . . . . . . . . . . X 5 Check this box if the corporation issued publicly offered del.1 instruments wilit-I original issue discount ol 777 If checked, the corpornton may have to rile Form 8281, Infaralatlorf Return for P1.1bliciy Offered Original iss,je, miscount Instruments. 6 If the corporation: (a) was a C corporation before it elected to he an S corporation or the corporation acquired an asset with a basis determined by reference to its basis (or the basis of any other property) in the h ends of a .. . . . ... C corporation and (b) has net unrealized built -in gain (defined in section 1374(d)(1)) in excess of the net recognized built -In gain from prior years, enter the net unrealized buift-ir ,,vin reduced by not rpcogn[bad btl grain frorn, prior years . . . . . . . . . . . . . . . . . . . 7 Enter the accumulated earnings and profits of the corporation at lie end of the tax yea!-. 8 Are the corporation's total receipts (see instructions; for the tax year and its total asses at the end Of the tax Year less than 5250,000' If "Yes," the corporation is not reouired to complete Schedules L and M-1 X t�. A 3C M amount Form 11205 (20(38) 1 Ordlotlnl hUSin"q income (losst (page 1, line 21'1 . • . . . . . . . . . . . . . . . . . . . . . 2 Net rental real estate income (loss) (attach Form 8825) . . . . . . . . . I 3a Other gross rental income (loss) . . . . . . . . . . . . . . . . . . . I 3a n b Expenses from other rental activities (attach statement) • • • • . . . . F 3bT--- c o Other net rental income (loss). Subtract line 3b from iine 3a . . . . . . . . . . . . . . . . . . . . ' 0 m4 interest income... , ...... . .............. ......... e 5 Dividends: a Ordinary dividends .. . . .. .. .. .. . . . . . • . to Qualified dividends . . . . . . . . . . . . . .. . . . . I l I o6 Royalties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . 7 Net short-term capital gain (less) (attach Schedu e 0 (Forn-i ' 1205)� . . . . . . . . . . . . . s) 8a Net long-term capital gain (loss) (attach Schedule D (Form i 1205)) . . . . . . . . . . . . . . . • . b Collectibles (2P,'Y,,) gain (loss) . . . . . . . . . . . . . . . . . . . . lob c UnrecaPtUred section 1250 gain (attach . . . . . . . . 81, 9 Net section 1231 gain (loss) (attach Forrn 4797) . . . . . . . . .. . . . 10 Other income (loss) (see instructions) • . . Type hil t�. A 3C M amount Form 11205 (20(38) r-- ll•�nq OMM AVOnDT/' WTnIWIuQQ T m r, I A 9 A Pace 3 E Shareholders' Pro Rata Share Items (continued) Total amount 11 Section 179 deduction (attach Form 4562) • . • . . 12aComnbutmns . . . . . . . . . . . . . . . . . . . 12b b investment interest expense . . . . . . . 12A2) c Section 59(e)(2) expenditures (1) Type 110- (2)AMCUnt to- 12d --= d Other deductions {see instructions) . . . .Type � 13a, Low-income housing credit (occtlon 42(1)(51) . . . . • .. . . . . . . . . . .13,1 b Lour - income housing credit (other) . . . . . . . . . . . . . . . . . . . . - .13b xrxtnx C Qualified rehabilitation expenditures 'rental real estate) (attach Form 3468; • d Other rental real estate credits (see instructions) Type i e Other rental credits (see instructions) . • . . . . Type 0- f Alcohol and cellulosic biafuel fuels credit (attach Form 6478) . . . . .. . . . . . p9 13c 13d 113e 131` 7 T g Other credits (see instroctlDrs) • . . • . • . • • • • Type 01, 13g 14a Name of country or U.S. possession 1110� bGross income from at! sources .. . .. . . . . . . . . . . . . . . . . . . . . . c Gross income sourced at shareholder level . . . . . . . . . . . . . . . . . . . . • . . . . . . Fo(ek)n gross income sourced at corporate level 14b i 14c d Passive category . . . . . . . . . . . . . . . . . . . . . 14d e. . . . . . . . . . . . . . . . . . . . . . �4e f Other (attach statement) . . . . . . . . . . . . . . . . . 10 Deductions allocated and appotioned at shareholder level q Interest expense: . . . . . . . I . .. . . . h Other . . . . . . . . . . . .. . . . . . . 14y 14h 11-47i r14j Deductions allocated and apportioned at coil level to foreign source income category . . . . . . . . . . w w . w . e . . . . j General category . . . . . . . .... . . . . . . . . . . . . I — ---- h Other (attach statement) . . . . . . . . . . . . 14k f)thp.r hfnrrnsljcn r111,17"11-IF I Tolai 'oreign texas (Check one)' 1111- aid Accrued .. . . . . . . . M Reductlon in taxes available for credit (suach staterrient) . . . . . . . . . . . . . . . . . . . . n Other foreign tax information (attach staterrent*f . . . . . . . . . . . . . . . . . . 141 7�T4m v 5i dlerrtihve ax rxr>s 1 5a Post-1986 depreclation adjustment . . . . . . . . . . . . . . . . . . . . . .. . 1, AdjWied kiln orleas • . . . • I . . I . . I . . I . I . I . . . I . I . c Depletion (other than 6! and gas) . . . . . . . . . • d Oil, gas, and geotherrnal properties- grass incorne . . . . . . . . . . . . . . . . . . . . . . L Oil, gas, and geothermal properties-deductions . . . . . • . . Other AMT items (attach statement) . . . . . . . . . . . . . . . • . . . . 41 . 151) 1 Se f3f Tax-exempt interest income . . . . . . 16a b Other tax-exempt lirrome . . . . . . . . fiiia retmtckx G Ncrideductible expenses . . . . . . . . . . . . . . d Property distributions • . • . . • . . . . . . . . . . . . . . . . . . . e Repayment of loans from sharelho'dcrs . . . .. . 17a Investment incorne . . .. . . . . . . . . . 16e b Investment expenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . f c Dividend distributions paid from accumulated earnings and Profi',s . . . . . . . . . . . . . 17b .. 17c 1.8 5-91 951- d Other items and arriounts (attach ,statement] 18 lncome)los3 reconciliation, Cawliine the arnount.5 on lines 1 through 10 in the far right C041nln. FTOM the result, subtract the $Urri o'tll amounts On lines 11 through 12d and 141 E Fortin 1120S'(2008) AEROBIC FITNESS CONSOLTANTS 1NC 33-0993 F L balances heels per Boom Beginning of tax year End of tax year Assets (b) Cash... .............. ..... 2a Trade notes and a=unts receivable . . • . to Lass,allowance for had debts . . . • . . . 3 Inventories 4 1.,1.5, government obligations 5 Tax-exempt securities (see instructions) 0 Other Current assets (attach statement, 7 Loans to shareholders . . . . . . 8 Mortgage and real estate bans 9 Other investments (attach statement) .. . . 10a Buildings and other depreciable assets . . . 1) LaSS accumulated depreciation 11 a Deptelable assets b Less accumulated depfeticn . . . . 12 Land (net of any amortization) 77 7�1 q 13 a Intangible assets (amortizable only) . • . . . b Less accurnuated amortization .. . • . . . 14 Other assets (atlach staternent), 15 Total assets - . . . . . . . . . Liabilities and Shareholders' Equity 16 Accounts payable 17 Mirigages, We-,,'bonris, payable lr iess man I ye" vr 18 Other current liabilities (attach staternent) 19 Loans from shareholders 20 ear of rr<e n , 21 kqb1ites (attach statement) . . . . . .. 22 Caoital stoclt . . . . . . . . . . . . 5 23 Aoftonal paid-in cap4al 24 Retained earnings . . . . . . 25 Adjuslwenls to shareholders" agony (Paich siaicrm,0 - - - - - - - - - - 26 Less cost of treasury stock 27 Total liaWlitles and shareholders' equilly . . . Reconciliation of Income (Loss) per Books With Income (Loss) per Return Note: Schedule M-.3 required instead of Schedule M-1, if total assets are S10 million or more-see instructions I Net income (loss) per l000k, . . . . . . 5 Income recorded on books this year not 2 Income included on Schedule K, lines ',, 2, 3n, 4 included on Schedule K, lines 1 through 5a, 6, T 8a, fl, and 10, not recorded on hooks 10 (itemize): this year (eternize a Tax-8xL-,n1pt interest 5 Expenses recorded on books this year not included on Schedule. K, lines 1 through 12 and 141 (itemize.) a Depreciation S Va Travel and entertainment S 6 Deductions included on Schedule K, fines 1 VVOUgh 12 and 141, not charged against book income this year (iterni,,e) a Depreciation S 7 Add lines 5 and 6 . . . . • . . . . . . . . . 8 in come (loss) (Schedule K line 18), 4 Add lines 1 through 3 . . . . . . . . . ...... . p Line 4 less line 7 Analysis of Accumulated Adjustments Account, Other Adjustments Account, and Shareholders' Undistributed Taxable Income Previously Taxed (�,ee instructions) 1 Balance at beginning of tax year .. . • • . . 2 Ordinary income from page 1. line 21 3 Other additions 4 Loss from page 1, line 21 . . . . . . . . . . 5 Other reductions .. . . . $t13tQn10Qt # 3(l - - 6 Corrb'ne lines 1 through 5 . . . . . . . . . . '7 Distributions other than dividend disinbutlor,s S Ma"'m at end Of lay, YLLr, aUb:raci ILln � from I-JE. 6 E:12A (a) ACCUrnulited (b) Other adjustments i (c) Shareholders' undistribuipci adjustments account account 'I taxable income previously taxed 4 Form 11205 (2,008" PGOI SchoWle M-2 Line 5 swwmem 0 30 Description Amount 1,5 NandeduMble ExPOnses Total 75 3wV%&J1) Federal Sul . orting Statements 2008 -PGOI N ,ne(s7—%snmr cn retum FEN A �,ROBI CQN�SLUJTAN12,13 :rNC 33-0993426 _7- Fo= 1120 Line 19 SWemek # 2 Description Amount AncoRtinq 78755 Automobile and Truck Expense 4,457 Bank Charges, 630 Commissions 144 Does and Subscriptions 69 Liability Insurance 480 Legal and Professional 1,125 50% Meals and Entertainment 75 Miscellaneous 3,024 Postage/Shipping 864 Supplies 1,282 Telephone 3,103 Travei 12,483 Utilities 1,574 Promtions 100 Education 194 Equipment 190 Office Supplies 2,485 Other Supplies 848 Business other 160: Office 1,025 Refund 222 Travel Expense I'm instructors Compensation 21,203 payroll Taxes 1,114 40 Live Oak 152 Total ------ 5 -)"558 PGOI SchoWle M-2 Line 5 swwmem 0 30 Description Amount 1,5 NandeduMble ExPOnses Total 75 3wV%&J1) 65,R ,�)�ATIONi ATE FEIN ME, I Figures may be slightly off &jo to rounding if percentages have more that) TOLTr ciecimai piaces. Form 11206;' Schedule S-Comp Worksheet 2008 1 (Kceo for your records) I EIN C(A,ZP(MXII0N NAME - - -- - ______ ___. – •— I _41a_noo�49r Description Lines 1 -13 1 Ordinary business income (loss) . . . . . . . 2 Net rental real esisto income (loss) 3 Other net rental incorne (loss; . . . . . . . . . . 4 Inte"est incorrile . . . . . . . 5 a OrLilriary dividends .. . . In Oualified dividends • . . . . • . . . . . . . . . . . 6 Royalties . . . . . . . . . . . . . . . 7 Net shoes -term capital gain (loss) 8 a Net 'long-term capital gain (loss) . . . b Collectibles (28%) gain . . . . . . . . c uorecapj,_,,ecI seciioii 1250 qiin 9 Net section 1231 gain 10 A Other portfolio income (loss] B HIVOILintary conversions . . . . .. • .. . . . . C', Seo 1256 oontracts & sllraddles . • • • . . . . . . . . 1) Mining exploration -.osts reCaOtU•A . . . . . . . . I . . . EOther income • • � . . . . . . . .. . . . . . . . . 11 Section 'I 7r) deduction . . . . . . . . . . . I . , . . 12 A Cash contribuliol's (a0'Ai . . . . . . .. . . . . .. . B Cash contributions (30) . . . . . . . . . . . . . . . . C Woncasn contflhutiws (50%) . . . . . . . . . . D Noncash contributions (30%) . . . . . . . . . . . . . E Capital otRin proolarty to a 50% organization (30%) 1:: Capital gain property (20%) G Gontribulions (100%) H Invcstment interest expense . . . . . . . 1 DedurOorrs - royalty }nconrle J Section 5%e',1(2) expenditures K Doductions - portfolio (2% floor) . . . . . L Deductions. - portfo lo (other) . . . . . . . . M Preproductive period expenses .. . . . . . . . . . . N Commercial revitaftation ded, frorr real estate . . . . 0 f.;eforeslatidn expense deduction , • � . . . . . . . . P Domestic production activities information Q Qualified produe-floqI activities income R Employer's W-.2:wages . I I . . . . . . . . S Other deductions .. . . . . . vw-scomp'LD Schedcrte !�. M Totals Difference ter., 95! i 59.1 931 qr .......... . -------------- Form 11 208 ScheduleS-Conlp Worksheet 2008 (Keep for your records) IN 3 CMJI"aXUON NAM E E AEROBIC FITNESS QQN1SU]*,,'_'ANTZ,9 _INC- 33-0993426 Description Lines 13 -14 schedule K j K-1 Totals Difference 13 A Low-income housing credit (section 42@(5)) Pre 2008 8 Low-income housing credit other Pre 2N8 ....... 0 Low-income housing credit (,,,fiction 420)(5)) Post 2007 0 Low-incorne housing credit other Post 2007 E Qualified rehabilitation expenditures (rental real estate) F Other rental real estate credits • . . . . . . . . G Other rental credits . . . • . H Undistributed capitali gains c"Odit I Alcohol and celitilosic biofuels credit i Work opportunity credit . . . . . . . . . . . . . K Disabled access credit • • • . . . . . . . . L Empowerment zone & rental comm. employment credit M Credit for increasing research activities .. . . . . . N Credit for employer' social security and lVadicare taxes 0 Backup withholding . . . . . .. • . .. . P Other c=edits . . . . . . . . . . . 14 B Gross income (rom all sources . . . • . . . .. . . . C Gross income sourced at partner level D Pa"ive category .. . . . . . . . . .. . . . E General category . . . . . . . . . . . . . F Otier categoiy » . . . . . . . . . . . G interest Pxpensa . . . . . . . I Passive category . . . . . . . . . . . . . . . J General ra!egofy . . . . • . . K Other category, . . . . . . . . . .. .. . . I_ 'Total foreign taxes paid . . . . . . M 'Total foreign taxes pur"rued . . .. . . . ni Reduction lij taxes available for credit 0 Foreign trading gross receipts . . . . . . . P Extraterritorial income exclusion Q Other foreign transactions .. • .. .. . WK_SC0L1PJD2 Form 11205 S Schedule S-Comp Worksheet (Keep for your records) HN ") I - Lines 15 -17 15 A Post -1986 depreciation adjustment B Adjusted gall or loss . . . . . . . . . . C Depletion (other than oil & gas) . . . . .. . . . . D Oil, gas & geothemial-gross income E Oil, gas & geothermal-deductions FOther AMT items . . . . . . . . . .. . . . . . . . . 16 A Tax-exempt interest income . . . . . . . . . . . . B Other tax-exen!ipt income . . .. . . . . . . . . . . . 7 C Nondeductible expenses 15 D Property c istrsbutions • . . . . . . . E Repayment of loans from shareholders 17 a investment income . . .. . . . . . . ........ b Investment expenses c Dividend distributions paid from A & E . . . . .. . . . . C QtWiffed eypenwuros tother tipan rental r"I eW . . . . . 0 Elasis of energy prooerly . . I . * I ' * ' ' i --- E Recapture of low-income housing credit (ser. 42)1)(.5)) F Recapture of low-incomehousing crocit (olhe(i . . . . . G Racapture of investment credit 1-1 Recapture of other credits . . • . .. . 1 Look-back interest- completed long-terrr) contracts J i rok-back Interest - income forecast Method K DispoSitiol,js of property with section 179 deductions L Recapture of section 179 deauction, .. .. . . . M Senior 453 (1)(3) inforMatiorl • . . . • I ° • . I N Section 453(c, information . . . . . • . . . . 0 -Section 1260(b) information . . . . . . . . . P interest allocable to production expenditures . . . . . . 0 CCF nonqualiffed withdrawals R Information needed to figure depletion -oil and gas S Amor-Izatior. of reforestation costs . . • . . . . . . T Other information . . . . . . . . . . . . WK.-SCOMPAD3 NM Form 11120 SchedUIC M-21RLtained Earnings Reconciliation Worksheet 2008 1 ,Keep for your records) S-CORDCIRATION, NAVE EIN Analysis of Current Year Retained Earnings I Beginning Retained Earnings per Balance Sheet (Son L, Column b, Lines 24 and 25) . . . . . 2 Book Income/ {Loss) (Sch M-1, Line 1) . . . . . . . . . . . . . . . . . . . 3 Distributions (Sch K, Lino (6d) . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Subtotal (Combine Lines I through 3) . . . . . . . . . • . . . . . . . . . . . . . . . . . ' - - 4 5 Ending Retainings pfir Balance Sheet (Sch L, Column d, Lines 24 and 25) . . . . . . . . . . . . . . 6 Cr Difference (Line 4 minus Line 5) (Should be zefO) . . . . . . . . . . 6 Current Year Change to Retained Earnings Compared to Current Year Change to AAA & CAA 7 Ending Retained Earnings (Sch L, CoWn-m d, Line 24) • . I I • . .. . I . . . . . . 7 8 Siaginning Retained Earn&ngs (Sch L, Column b, Line 24) .. .. . . . . .. .. . . . 8 9 Retained Earnings Change (fine 7 minus line 8) . . . . . . . . ^ . ° I . . . .. . . . . . . . .. 9 10 Ending AMA Plus OAA . . . . .. . . . . . . .. . . . 11 Beg rviing AAA f' us OAA . . . . . . . . . . * I . . . . . . . . . . . . . 12 Difference (line 10 minus Fne 111, . . . . . . . . . . . . . . . . . . . . . . . . 12_ r;Q 87-6 WK-W-ID Current Year Timing Adjustments per Srh PA-1 Subtractions from Net Income Per Books { S'chedule M-.!, Lin" 5 and 5 - not included an Schedule M-2): 13 'rax exampt interest - - - - - . . . . * . . . .. . . . . * . . . . . . . . . . . . . . . . . . . . . . N._...._..__.._.. ,14 Other income recorded on books not included on SChcdulp, K . . . . . . . . . . . • . . 14 . 15 Depreciation on Schedule K not included in books • . . . . . . . . a ° . * . I I . . is 16 Other Schedule K items not included on books . . . . . . .. . . . .. . . . . . . . 16 17 Total $ubtractions (Lines 13 through 16) . . . . . . 1 7 Additions to Net incorne Per Books (Schadul@,M-1, Lines 2 anti 3 - not Included on Schedulo. M-2): 18 Income 4icluded or Schedule K not te�,or,ied On books • . . . . . . . . . . . . . . . . . 19 Depreciation on, books not included on 8&PcIule K . . .. . . . . . . . . . . . . . . 20 Tavei and Entertainment riot al'owe(.,, . . . . . . . . . . . . . . . . . . .. . . 20 21 Other tenis or books not kirluded on Scheduie K . . . . . . . . . . V 22 1 otal Additions (Lines 18 through 21 ) . . . . . . . . . . . . . . . . . 22 24 D strii,)utions reported on Schedule K, 1-me 16d, not allowed can Schedule M(-2, Line 7 24 25 Adjustments to Retained Earnings . . . . . . . . . . . .. . . . 25 26 Retained Earnings G,119TIqe (Line 12 pkir Line 23 thru 25) .. . . .. . . 26 -------- 59 876 27 Nat reconcHiAtion difference (Lane 9 minus Line 26) (,should be zeo) . . . . . . . . . . . . . 27 WK-W-ID 1120S Sub S Corporation Diagnostic SLIMmar, 2008 '4 Pry E y mpf ��r IdentifiWi0r, e Y:' Armoi3Lrc rTTNEss=CN—S—uZLT—M-UT-2- INc 126 De!Llqkra Mailing Address: 1403 BLOOMDALE ST Phone: (626)848-2950 DART', CA 91.010 Resident State: CA Pi miq Lt in P � Preparers Thon-aS, WP-'L'-c;Marlrl lnvoiee Date.: 03-30-2009 Return Information ;statwi�i information Sta':e6Ci brass 5 9 Taxable income 59, 9,51 Co ite Other Tax ! �2rnPOS--- ---- Tax 699 Refundt Lt3alaqro'Quej 200n 2007 Federal Item on Return Federal (If available', Total Assets Number of Shareholders oss Recelpts]-%Alas 15 4 154,241 2 4 1 T Total Income Total Deductions 4-1-2 9 0 ordinary Income 5 9, 9 5.1 Tax Fijvnd Appliod to ES . ........ Balance Due 22,20 Penalty ;statwi�i information Sta':e6Ci brass 5 9 Taxable income 59, 9,51 Co ite Other Tax ! �2rnPOS--- ---- Tax 699 Refundt Lt3alaqro'Quej 11205 TAX RETURN COMPARISON 2008 2006 12007 12008 NaR`16(S) as shown on return identifying number AEROBIC FT—ITNESS CONSULTANTS33- ?993426 — 2006 2007 2008 DIFFEREN E Income FEDERAL L BETWEEN 2007 & 204th Net receipts ..... 15 4 2 4 _:5 �4 2 41 fast of goods sold .... ....... — Gross profit ........... 4 154 -�Z4 1 ---, 2 Net gaindoss from 4797 Total income =,54 '241 154 241 Deductions 7777777' Compensation ofoffic,V's ...... 12,0 0 12-,,. 0 K) Salaries and wages ...... Repairs and maintenance .... Bad debts ............... Rents . . . . . . 420 21420 axes and licenses . . . . . . . . . . . Interest - - . . . . . . . . . . L— Net depreciation . . . . . . . . . . . . Depletion . . . . . . . . . . . . 31.2 Advertisinq Pension ,profit -snaring .. . . . . . . Prnploype bane.fits . . . . . . . . Other deductions — — ------- Total deductions . . . . . . . 9 4 ,-2-=qSj Ordinary business incwTic(loss) 951. J-q, � Tax 0 ta I taw T Payment-s 0717-777 Estimated taxes paid To;al Payments line 23d . . . . . . . . 7F7=77, 7�— Results Amount owed Overpayment Applied to estimate Refund . . . . . . . . . SCHEDULE K - Shareholder's Share Items Income Ordinary WSineSS rxonie (loss) . . . . Net rental real estate incoMe (IDSS� Other net ventral income (loss) Interest income .. .. . . . Ordinary divrrjands . . . . .. .. . . . Qualiiied dividends . . . . . . . . . . . Royalties .. . . . . . . . . . . . . . Nat short-term capital gain 0oss,' Net long -tens, capital gain (loss) . . . Collectible$ (28%) gain (loss) Unrecaptured section 1250 98- Net section 1231 gain floss) - Other Income (loss) . . . . . . . Aw — 7 7 & 5 i7 s 7 2006 2007 2008 DIFFERENCE 1-120S TAX RETURN COMPARISON 2008 2006 12007 12008 1 Page 2 Marnels) as shown on return Identifying number A E R 0 B 1 T T 3426 C —F:."I K —E 53—f �Q—N—S A —N. Deductions Section 179deduction . . . . . • . Contributions Investment Merest expense . .. . . . Section 50(e3,12) expenflures Other deductions Credits Lau ,l0c*m houstrig credl (see lean 42fi)N) Low•snconne housing credit (other) .. . 0tOifled rehdtilftallOn e.XPendRU(CS ltental real estate) Other rental real estate credits - Other rental credits • . • • • • Credit for aIC01`101 used as flJPI Other credits . . . . Foreign Transactions Cross income from all sources rn--r.s irr=e sc"med at shar, . eh older le �Vel solirced aF Cryroralr. level Passive category .. - . . . . . .. General categories . . . • Other . . . . . . . . . . . . . . . E)cd=.tions allocated and ' amoft crrrad al shmeboloer lvvel tntewFt e"Pen"e, Othei . . . . . . . . . . . . . . Dpductiong allbated J aPPnr'5dnf--d "i DDT avel to foreign source iric. Passive. Me.gory . . . . . . . (wenerat Other - .. . . . . . Total foreign taxes paid or accrued .. . Reductjor,, in taxes available for credit Alternative Minimum Tax (AIVIT) 4ems Post -1986 depre6ation w,1ju.,trnent Adjusted gsin, or loss Depletion - - . . . . . . . . . ci. gas, and prc,,-und" - gross in-me oij, qas, and gpottiernial J)rGPAnMg - dedUCItOn' Other AMT Means . . . . . . • .. . Items Affecting Shareholder Basis 1'ax-exempt interest tncwre . . . . . . . Other tax-exempt incorne, . .. . Nondeductible, expenses • . . . . . . . Property distributions . . . . • . . . . . Repayment of bans from nlhireholders Other informiation Irve-stmCrut incorne . . . . . . . . Investmertcxpenses arid pr,,frs RESIDENT STATE Total tax .. . . . . . . . . . . . Overpayme-it Balanoeclue COMPARESID2 2006 2007 2008 DIFFERL-NUt: F C, R I'M TAXABLE Yli California S Corporation 2008 Franchise or Income Tax Return 1005 For calendar _Z7,rporation year 2006 or fiscal year beginning month day year—, and endirg monin tray 2y __E_ —"I— -I- name TQ S -- - - _Q 0 C 0 () 0 -U,RQ Address — -- -ZNES -a Onduding %iitte, roorr, Or PN1f;TM.; FEEIN -9 93 4 G. 6 31 0 1403 BLOOMDALE ST City State ZIP Code DUARTE, Schedule a ouestjoinst (continued on Side 2) A FINAL RETURN? oE-i Dissolved Surrence-PrI (wilidrawn) Verged/Rearcanized L IRC Section 338 sale F QSub election enter date I Ordinary income (loss) from trade or '� isii activities fr0m Schedule, F (Form 100S, 8ide'3), line 22 Whole dollars only or federal Form '1120,, "5, line 21, if Schedule F (Form 1005, Side 3) was not comr1eled, attach federal Form 1120'5, page 1, arid' supporting schedules . . . . . . . . . . . . . . . . . . . . . 1 59,951 • 2 Foreign or don is tax based on income or profits and California fra richise or income tax deducted . • 2 S 3 Interest on government obligations . . . . . . . . . . . . . . . . . . . . —0-3_ Do - t 4 Net capital gain ii Schedule D (IM), Section A & Section & Attach Schedule D (10051. a It See instructions . . . . . . . . .. . . . 4 e A d Attach Schecu!e 8 (100S) . . . . . . 00 5 Depreciation and amortization adJUsi, . . . . . . 00 6 Portfolio income • . . . . . . . . . . • .. . . . . . .. . . . .. . . 00 ti 7 Other additions. Attach schedui . a 'rotaL Add line 1 through line 7 . . . . . . 501 951 00 nr 0 9 Dividends received deduction, Attach Sci H (1005) .. . oo 10 Wat&s-edge dividend deduction, Attach Schedule 1-1 (1 DOS) . . . . 00 n t 11 Conlidbutions, See 111strUCtforis • • . . • . . .. . . . . . . . . . . 11 p oo 112 1 LAi or'TTA hijsi�less expense and EZ net inter st DO . . . . . . . . . . . . . . . . . . deduction * 12 13 otherdeductions. Attachschodule(q) . .. . . . . Do 34� 14 __a__ 14 Total� Adc line 9 through line 13 . . . . . . . . . . . • Is 9 !Do . . . . . . . . 15 Net income (loss) after state SPAti tins 14 from line 8 • 116 Net income (10SS) i PUrpnse,--,. Use Schedule R if appoftionmg income . . . . 16 ',9 951 DO A N ',ection 2382(e) dedw;tion Se instrUctlOns e . . . . on • 17 R&Tf,, C 0 18 Nrcl operating ions carryover dedUCtiorr. SPP insti-LIC6011S GO 19 Pierce's disease, EZ, LARD TTA, or LAMBRA NC)[. Carli 00 deduction, See inStrUction,, 20 ii 20 Digasler lo s,; carryover deduction See 21 Net income for lax rurposes. Combine line I t tni line 20. Subtract the result t" ranl little 113 21 _Z9 9 �95 1 00 21 least minin'turn frsincluse tax plus Osub anruai tax(es), if appiicable). 22 Tax, (at L(L% x line . . . . ... . • 22 (10 899 instruLtiofls . . . . . . — rz mc)Li:- 2�3 23 Credit i code 1,K) q t DI code de r o' anlotff:t ��24t 00 TT 24 Credit name z '6m more tl,j@n two credits, see instruction . . . . . . . 25 00 25 To cl, X 26 Add line 23 through line 25 . . . . . .. . . . . . . . . . . . . . . . . . . . . . 26 S 27 Balance. Subtract line 26 from lire 22 (not lerS t han mininium francnise tax plus QSub annual tax(es'l, If applicable.) . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. 27 00 28 Tax from Schedule D 000S) Attach Schedule D (4,00S). See instructions 28 00 29 Excess rift passive incorne t@Xr 13ee instrUCtiOnr . . . . . . . . . . . . . . . . . . . • .- 21) 00 3 0 9 70 89 30 Tctal tax. Add line 27 through 1100 -, 7777= Fy Y 1 31 Overpayment frcrr,, prior year alloviac as a cred Do 32 2oo8 Estimated tax payrrentsQSub payments. See instructions 00 _5 M ,�3 2008 Nlonrasident or re, withholding. See instwctioris il estate 34 Arnount paid with extcrision of lirne to file tax return � 0 P, 35 -) a r��-i A&f Iinp 541 thmuch iine 34 -7 0 8 4 Four. 'I OOScl 2008 Side 1 Cj 4 3 tt 36 Franchise or income tax due, if `Ire, K is ninre than line 35, subtract line 35 from line 30. Go to lirT39 0 36 Maximum number of sharehoidPrs in the S corporation 9 9 i QG e 37 Overpayment. If line 3�5 is more than line 3r,, subtract line 30 fr.,,)nl line 35 1 37 50-emptoyed) subsidiaries that owned or leased real properly I U 0 38 Amount of line 37 to be credited to 2009 estimated tax . . . . . . . . . . . . . . . . . . . , l . , 38 in California? . . . . . . . Y8c 1 39 Use Tax. This is not a total line. 8ee instructions . . . . . F�o �3�� '( "'`J'`'`° 777-777777777= - - 0 r 40 Refund, If the suns of 38 and line 30 is less than 37, tire,,) subtract the result from line 37 Z6 - 00 A See insvuctions to have the refund directly depositee. a ROLIfing number • • . • . 40a It been audited in a prior year? . . . . . . . . rn 0 — Savings 0 . . . . . . . . . . . . . . . 00 Checking 0 Account number I) Type; W_!:� --- — U n t ,pw 41 a Penalties and interest. b 0 ChecK f estimate penalty computed using Exception B or C, in California? . . . . . . . . . . . . .. YeS lNo L T.- D See Instructions . . . . . . . . . . . . . . . . . . . . . l ' � - 0 41a M Location of principal 00 U 42 Total amountdtie, Acid line 36, line 3B, ljrlo '30, and line Ara, tnen Subtract line 37 front the result 42 accounting records: SE E QA,5r3' 8 00 Schedule 0 Questions (continued from Side 1) B 1. For this taxable year, was there a, change in control or Preporer'.5 G Maximum number of sharehoidPrs in the S corporation Preparers majority ownership for ihis corporation Or any Of its Use Only toryours, P atany time during the year: a 50-emptoyed) subsidiaries that owned or leased real properly nand s, H Datebusinass began in California or date income was first derhrad in California? . . . . . . . Y8c ;No e_2002-01-17 2. For this taxable year, did this 8 corporation or any of its I Is the S corporafion under audit by the IRS or has subsidiaries acquire control or majority ownership rf It been audited in a prior year? . . . . . . . . NO any other fegal entity qiat owned or leased real property J Effective date of fedora' S electron: 9 A2 0 0 2 — 0 2 — 0 5 in California? . . . . . . . . . . . . .. YeS lNo L Accounting method: e (1)1 Cast, (2) Accrual (3) X iOther 3. If this S corporation or any of its subsidiaries ownec or M Location of principal leased real properly in California, has mo,'e than 50% of accounting records: SE E QA,5r3' the voting stock of any one of them cL1A7IAativPIY transferred in one ormore transactions since N "Doing business as" rams (See instroctions): Mural) 1, 1975, which was not reported on a , vqt's Jay rpturn? [-'Yes ptevinlippi No I (Pon a It !as May Apply •See Instructions.) 0 Hive Fit required information returns (e.g., federal C Principal business activity code, Form 1399, 8300 and state Forms 592, 592-B - etc.) (Do not leave bi:mk): ...... » » 813 0 C, been filed with the Franchise Tax Board? ,v_ NIA Yes No Business activity FITNE S P is this S corporation apportionlro income to California Product or service JLU�42�t�LQ E using SchedWe R? . . . . . . . . . . . . . . . . `rt'es X No D °s thi" S corporation filing or a water's -odoe b-'95's 0 poration included a reportable transacklo h,ias the S corporation r pursuant to R&TC Sections 251,10 and 25113 for at, listed transaction within h0s return? current taxable year? .. l » .. . l . . 0 Yes 1\10 (See instructions for defirriticrrs) Yes ___ Nr E Does fts tax return include Qualified 0 "Yes", complete and attach federal FmIll 8836, for each Subchapter Subsidiaries? • -o Yes. No F [)ale incorporate& 2 0 0 2 - 01 - 17 R Did this S corporation flie the federal Wherei 0 State Country Schedule ivi-3,ForIn 1,;20S)" Yes I Schedule .1 Add -Oil Taxes and Recapture R_fnt' radits. See instruct onSr 1 LIFO recapture due to $ corporation election (IRC SeC. 13f[33(d) deferral: .5 . . . . . . . . . . . . . . . . . . . . . . . 1 Oil . b ,� 't computed urder the look -clack mothod for completed long-teriTT contracts (attach fni- m FTf3 3834 0 3a 3 tnte�esl on tax attributable to instalirrient: a) ��Oles ot certaip tirneshares ard residential lots . . . . . . b) Na etho:i for nondeater installment obligations . . . 3b 4C 0 4 IRC ;action 197(f)(3)(Wi) election . . . . . . . . . . . . . . . . a 5 Credit recapture 6 C ornbine line I through line 5. Revise the xmmint or fine 36 or line 37 above, whichever appfie�, . ,ft of ine 36 or line 37 . . . . . . . . . . . . . . . . . . by this amount. Write "Schedule X ti to le e tJr,dv.r penaftsof PeJWI{ , ' nectars tJIV,,, I havr7 er:vrnI thisrelkirr), lrcrudi r)g axornpiny�ng schedules and slaternerts, and It the best Of MY know "edge and Sign helkq, It 1-1 11110, corrocri, and -orrrlete. Dontaralf0r, of pr,-,,p,.rir foTnet than texpayer) Is hased on all inlorn8flon of which preparer has any kncwolefige. Hare I 7,ivo I [)alp 10 l•erhane _qignature of office, Date ch�ck 11 self. Prommes S SI ,-OP TIN )1 - _'� t1 -- 2 0 01 PrIployed 01 5 -8 — 6 2 — 7 ' RE.)" DONDLINGER AND ASSOCT-MI'ES INC FEIN 5 f3 E KIP L I—V 1,) 4 T h -6 -n wqI,, tire preparer shown above (see instf Isq, tills rp May tile F] hj� 7771 3 6 Z. 2 0 8 4 Is I Tio _27o_nn 100Sc1 2008 043 11"sp le 6- 2'-6 -445 —� -1 9.2.s. . . . . . . . X Yes,. i"10 I— For Privacy Notice, get form IFTB 1131 Preporer'.5 Paid s!gnaqjre 1" Preparers Rrm's ramie Use Only toryours, P 50-emptoyed) nand s, Date ch�ck 11 self. Prommes S SI ,-OP TIN )1 - _'� t1 -- 2 0 01 PrIployed 01 5 -8 — 6 2 — 7 ' RE.)" DONDLINGER AND ASSOCT-MI'ES INC FEIN 5 f3 E KIP L I—V 1,) 4 T h -6 -n wqI,, tire preparer shown above (see instf Isq, tills rp May tile F] hj� 7771 3 6 Z. 2 0 8 4 Is I Tio _27o_nn 100Sc1 2008 043 11"sp le 6- 2'-6 -445 —� -1 9.2.s. . . . . . . . X Yes,. i"10 I— For Privacy Notice, get form IFTB 1131 Schedule 't- ComputatlOn or irace orousine5s incumv. out, I a) Gross race C) Balance 1 4, 2 4 1 GO b) Less returns and aliowances 0 M 2 Cost of goods sold from Schedule V, line 8 . . . . . . . . . . . . 3 Gross profit, Subtract line 2 from line 1C . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Net gain (foss) Attach schedule . . . . . . . . . . . . . . . . . . 2 4 00 00 5 Other income (Ioss). Attach schedUle . • • • . . 5 6 Total income loss), Combine line 3 thgaugh, line 5 . . . . . . . . . . . . 6 1 '54 2/11 00 7 Compensation of officers. Attach schedule. Bee instructlons . . . . . . . . 7 2 00 0 00 8 Salaries and wages. . . . . . . . . . . . . . . . . . . . . . . 00, Pepairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 00 10 Bad debts . . . . . . . . . . . . . 10 00 I I Rents . . . . . . . . . . . . . . . . . . . . . . Lit I ea12 Taxes .. . . .. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . 00 d 13 interest . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . I 3 - 14c 00 U I; c 0 14 a) Depredation b) Less depreriat�ion re�� �adelse,;7jhere on return c) Balance . . . . . . 15 Depletion . . . .. . . . . . . . .. . . . . . . . . 16 Adverfising . . . . . . . . . . . . . . . , 16 1 31-2 00 17 Pension, profit-sharing plans, etc,, . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . —17- 70 18 Employee benefit prograrn', . . . . . ... . . . . . . . . . . . 00 19 a) Total travel and entertainment 12 633 lb) DeOuctible amount 191) I 1. 2 5 5 F, i6' 20 Other deductions. Attach schedUlfa . . . . . . STATEMEN-1, *ip '9B _1,70 - -0 -0 r) -0 21 Toll ald0ductions. Add line 7 thEaugh tino. 20 . . . . . . . . . . . . . . I . . . . . . . . . 21 290. 00 22 0 0 I � from tin r' Enter iieresil o1i twe y -r w, rxmwdOm may ro be' !ntfff%1 !L z`7 Schedule L Balance Sheet Be 1 cash . . . . . . . . . . . .. .. .. 2 a T rade notes 8nd a0lCwLiflgtS MCCdV,-fb!F . . . . . b Less Wlowanca for bad debts • . . 3 Inventories .. . . . . . 4 Federa I and state goVeIrIlMent obligaflons . . . . 5 Other current assets. Attach, sched,,OPls) 6 ,oans to shareholders, Attach srhedule(s) 7 Mortgage and real esWe tcan$ . . . . . 8 Other investments. Attach schedule(s) 9 a Buildings and other fixed depreciable assets b Less accumulated depreciation . .. . . . . . ( 10 a Depletable assets . • .. . . . b Less accumulated dppleftl 11 Land (net of any amortization) .. . . .. . . • .. ... 12 a Intangible assets eamorlizable only) b Less aocurmOated afrWiZati(jn . . . . 13 Other assets, Attach schackile(s) . . . . . . . 14 Total assets . . . • . . . . . Liabilities and shareholders' equity 15 Accounts payable . . . . . . . . 16 Mortgages, notes, lowds payable in h as than 1 Year 17 Other curreit liabilities. Attach schadUle(5) 18 Loans finial shareholders, Attach schcdule(s) . . . 19 Mortgagets, notes, bonds payable in I year or 91ore. 20 Other liabilities, Attach srhpdUla(S) . . . . . . . 21 OApital stock 22 Pald-in of (',@Pital SUrplus 23 Relained earnings . . . . . . . . . 24 Ad ustments to shareholders'eqUity „ouch d 25 Less cost of treasurystock .. . . . . . 26 Total liabilities and shareholders' equity C) 4.7 of taxable year I (b) End of taxable Schedule m I —Reconciliation of Income (Loss) per Books With Income (Loss) per Return. If 1�,,e S completed federal Schedule M-3 (Form 1120S), see instructlons 33-099342f 1 NPI 1--nine cur bocks . . . . . . 6 Irmne iecirded on toox lis year rot incki0ed On 2 Income inckided on SeieCWI„ X� fine I through Hnt,' 101), Sc=dOe K rne I through InP 10�j (ilem-ize) not recorded on books lhc year jjtennPze) a 7ax- b CvLr 3 Expenses jecx),dPd on books N's year not C Total, Add licle 5a and line 5D Kcrudri on SrAwdub K. live 1 thrr'lugh 6 DUUMIJUr"i iru'Lidud an SelwOule, K, line I line 12e (Ramae) th.rough line 12(i, not charged against a Depreciation book jncorm this b state taxel'; a Dapreciation S c 7 ravel and ertertainnie.nt b State ',a% refunds S 3 S d Other C other a Total. Add line 3a 0TOUghline, 3d d Total. Add line Ea Ithrough line 6c 7 Total. Add tlne 5c and line 6,1 . . . . . . . . . . . a !nronic {less) (Soled Ue K, fine IS, cle], 61), 4 Total. Add fire I ll�n)ulgh 11MO 3& . . . . .. . Une 4 less frLe 7 Schedule M-2 CA Accumulated Adjustments Account, Other Adjustments Account, and Other Retained Earnings. Se,e.instructions. -iml;oiiant. Use California figures and federal procedures. (a) (b) Aoulrnvl i Other adw8VA0N$ otre, letainel earlings --, "t I a;oWnL (see rnstrurrers) I Balance at beginning of year . . . . . . . . . . . . .. . . 2 Ordinary Income from Form Site 1, line I .. . . . . . . 95 1 3 Otheradditians .. .. .. . . . . . . . . . . . . . 7 4 Loss from Form 'OOS, Side 1, line 1 6 Other reductions STATEMENT 'J 75 6 Combine line I through line 5 - • - • • . . . . . . . . . . . . . . . 5 9 87 6 7 DIstributions nlhw thnn dMdend distributions . . . . . . . . . . 8 Balance it end of year. Subtract line 7 fronn Ilre 6 -0 9 Retwned earnings at PvKi of year, Add fire 8, �,ojurnn (a) through column (c) . . T . . . . . . . 0 end of Vie *,axable year, che k the, box and enter the annount .Jee instructions, if the corp, has C corp� EV at the ------- ScheduleV Cast of Goods Sold — 7- 00 I inventory "at beginning of year . . . . 2 ('aurchasas . . . . . .. . . . . . . . . . . . . . . 0 n , � 3 Cost of labor . . . . . . . . . . . . . . .. . . . . . . . . .. 3 - _- - - - - -- 00 ' 4 00 4 Other IRC Sectioir, 263A cogits Atla,,"fir ��Chedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . a 5 O her costs, Attanh SGIedule . . . . . . . . . . . . . . . .. . 0 Total. Add fine 1 IWOUgh line ' . . . .. . . . . . . . . . . . . . . . -6 7 inventory at end of year . .. . . . . .. . .. .. . . . . . . . . . . . .. .. . . . . . .. . .. .. . . . 7 0 0 . 8T 0 -T a Cost of goods soid. $ubtract line 7 from line P . . . . . . . . . . . . . Was there any suhstantia, change in t7e of detcrmlninq quantities, costs, cr valLiations 1)elvdeen opening and closing; inventory? Yes I0 If "Yes," attach an explanation. Enter California Seller's a Method of inven1my P�'Mft IlUrnber, If a valuation year for any gocj� If chacked, attach feciera� f'o 0 rm 97 Check if —v(iotefl — this Laxable e n cs If the LIFO Inventory ruethod was used for lis taxabie year, enter the al-IOUnt of cIr,)sjng inventory ccrrptjted render LIFO . . . . . . . . . . . . . .. . . . . . . .. . . . . . . 0431 3 6 14 8 4 ,Idea 2008 0 bGr1eaUle IN ZI k. UrpUtcILIVI I �1JM191'V1UV' � w I a. M MXKV ffOr" te*'XW cakfamia TbU &mjnM U hfornia law Pmrall qkve i"M Sdwduk� K =!Clea (b) MA (r) 1 Ordinary lt)usiness income (lose) 39, 9 51. 0 .0 59 951 2 Net rental rent estate in,.orne (loss), Attach federal Form 8825 • 2 3 a Other gross rental income (loss) I . . . . . . .. . . . . .. . . . . 3a b Expenses from other rental activities. Attach Schedule • • • • • . . 3b c Other net rental income (loss). Subtract line 31A from line 3a k)mm 4 Interest income . . . . . I .. . . . . . . . . . . . .. 4 0. 5 Dividends. See instructions • . . . . . • • . . • • . . . . • . . • . 6 Royalties .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 . 7 Net short-tenn capital gain (loss). Attach Schedule D (-ICQS) . . .. . . 7 8 Net long -term capital gain (loss), Attach Sched'Ae D (l COS) . . . . . . . 8 . 9 9 Net Section 125I gain (loss) . .. . . . . .. . ci. 113 a her portfolio Income (loss), Attach schadule . . . . . Attach schedule . . . . . . . . . . . . . . . . b Other income (loss). A se deduction for recovery property (IRC Section 179 and 10a iOb ---- ---- - R&TC Sections 17267.2.17267.6 arid 17268) Attach Sch B (IOCS) 12 a t .,Karitaljle contributions • . . . . . . . . . . . . . . . 12a Dedoo, b Investment interest expense 12 c I Section 59(e)(2) expenditures 12c1 -------------- 2 Type of expenditures c ri npfti,finn-norftlio. Attach schedule . . . . . . t 77777777717 e OthercledUctions, Attar~h schedule . .. . . . . . .. . jye a Low-income housing credit. See instructions, Attach schedite I 13a . ... ... 3b � s related air- activities -,that than on line 'I 3a I) C;redit _ated to real es, Attach schedule Ctedft c C:reIns related to other rental activities See instructions, 4 schedule . . . . . . . . . . . d Other credits, Attach schedule . . . . . . . . . 13d — 14 L14� I ot@1 withholding allocated to III ,h areholders 15 a Depreciitior adjustirnent on property paced in service after 1213386 l5b ... . -"g Aftew- b Adjusted gain or loss. See in.structions . c 777 minim" c (,oilher tharl Oil and gas) d I Gross income from oil, (-Ps, rind geothermal P"oPerlies 15d1 l5d2 2 Deductions allocahle to Oil, gas, and geothPM1,31, Prope , r ties • . . . . e a Other AMT iterns . . . . . . 16 a Tax-exempt interest income . . . . . . . . lb'b 16C 7 5 75 its Gilder la Other tax-exempt income . . . . . . . . . . . c Nondeductible expenses . . . . d Total property distributions (inclvdina . other than 6vidends ----r------------ distribution reported on line l7c . . . . . . . � . . . . . . . . . . 16d -- .17a 1 7 a Investment income, 'ace instvuctio Is b Investment expenses. instrUCti011S . . . . . . . . . . . . l7b (Xhff j fronj ancumOmed earnings and profits Total d;vidend distri�utlons Pak l7c d 01her items arid amounts no, in lines I Iiiiough 17b an d lines that are required to be reported separately to shareholders. Attach schedule . . . . . . . 17d 7777-7-7- 113 a Type of income. 18a lo Name of state Bb i A 777= G Total gross incornil- trim SoLircrs outside California. Attwh sd ler ule C Taxes d Total applicable deductions and losses. Attach schedule . . . .. . . . taxes Chec%Gn a Pak JAccrued 18d lea o Total otlipr state 09 Income (loss) (required only if Schedule M-1 must oft COTIIP'et- 1 1 Combine line 1. line 2 nod line 3(, ffirnugh line '101). Front the result, , i —H,npt ih. ciiM of llnPr 11. 2a, 12b, 12c1 , 12LI and 12e . . . . . . • 19 5 9 S) 5 1, Form ioncl 2008 Side 5 0,431 N" @65084 1 Return ' 3 zi 6 CA INS Schedule Q Additional Information paw 1 3 a — 09 !L3 4 E L, Accounting Method Additional Information Accounting Method (6) • . . . . . . .. q A-, i L__ A) one'VO values = C a ch, Accrual, Flybrit', M. Principal Accounting Records Additional Information US Address Line 'I {35} < , + , , , , _ -- US Address Line 2 {35} . . . . . . . US City {22} • • - • - . . . . . . . US State {2} .. • . . . . . - - - - JS Zip Cocle{16) • . . . . . . . Foreign Address Line 1 {35 Foreign Address Line 2,{35} Foreign City {50} . . . . . . . Foreign Province or State (501 Foreign Country {2) . . . . . . . . . . Foreign Postal Code (50) .. • • . . . 0, Required Information Have all required information {14} Ap-lLaqab 1. e QArS_8C,HQ,LD CA I00 Other Deductions 2008 STM 9B Schedule F - Line 20 Other Deductions alno(s) shown orl return Identifyinq Number � t -0 0f-) -4 A ') r-, (A) Tyj* of Decumion ACCOUNTING AUTOMOBILE AND TRUCK EXPENSE BANK CHARGES COMMISSIONS DUES AND SUECRIPTIONS !NSJ'RANCE — LIABILITY LEGAL AND PROFESSIONAL MISCELLANEOUS POSTAGE/SHIPPING SUPPLIES 'TELEPHONE UTILITIES OTHER PACE T OTA I CAS93A1r LL12 (b) Toil amcunt 855 4, 457 830 144 69 480 1, 125 3, 024 864 1, 282 3, 103 1, 574 29, 193 47,000 Schedule K - Line 19 Calculation Summa Items to Add Proqata Strife iLIMS 11,117 1O - r �'y business income (loss) . 2 Net rental real estate Income (loss) . . • .. . . . . . . 2 3 c Other net rental Income (loss) . . • . . . . . . . • . . . . 30 4 Interest nccme . . . • . . . . . . . . . . . . . . . . . • 4 5 Dividends - . . . . . . 6 Royalties . . . . . . . . . . . . . . . 6 7 Net short-term capital gain (loss) - , , . . .. . . . . . . 7 8 Net long -lerni capital gains (loss) . • . . . • • • . . • . . 9 Net Section 1231 gain (loss) 9 10 a Other Portfoko incV11e (loss) . . . . . . . . .. . . . . . . . . . 10a b Other income (Iossy . . . . . . . . . . . . . . . . . . . lob Subtotal of Addition Items: Items to Subtract 11 Expense deduction for recovery property (IRC Sec �JcT, 1 9 ,,, �d R&TC Sectiors 17267.2, 7267.6 and 172,68) . . . • .. 12 a Charitable contribtitions - . . . . 12a b lnves"rnenl Interest expense . . . . . . . . .. .. . . . l21:i G Section 599(e)(2) expend Lures . . . . . . . . . . • 12c d Deductions - Portfolio . . . . 12d a Other deductions .. . . . .. . . . .. • . . . 12e Subtotal of Subtraction Itenw Arnarb frorn federz4 California Sd*dule K (1065) Adju&r-it% us" Caffomw law C(wTV*ie 0)) mid (c) M,we appr"w Total 19 Income (loss) (required only if Sci!&Jule M-1 mast ore cw�q)ieied), Combine line 1, line 2, & line, 3e through line 'I r;b. From the result, subtract the Sum of lines 11, 12a, 12b 59, -9-11 ,,, 12c, 12d and 12e . . . 19 5 9 CAM SEM&W r Sharehold0a percentage of stock wnership *. lor x year —10 0 . 0 0 0 0 0 o % I-or PaffxvKwlr Rochiction A0 Nckw, See InMuctkxi5 W kern 19 205 se, -nvi IL- ded-jC1101, 16 1 Items affecting shareholder basis 75 12 1 C,,ner cie,ructons 17 1 Othei in oomtion See attached statement for @Mtional schedule K•1 (roam 1120S) 2(M 1,711-08 rinal K-1 AIT111d,,d K CYM9 No. 15415- Schedule K-1 2008 Shareholder's Share of Current Year, Income, (Form 1120S) For Calendar year 2C08, or -,,kx Deductions, Credits, and Other Items Voss) 13 Creels Dapartnient of the Treasury year beginning 200 R Internal ReVenLIP Servim 2 INO renta!m.! estate OmornL (loss) Shareholder's Share of Income, DedUctions, I Credits, etc. P, See pw. 2 of form MA qlmaw 1r;shx,*M. I sel"MI-as MM"- 3 Other net �M�� 0-11�� Lp "1 i-MBi information About the Corporation —4 Interest incow,e A er idzntiflcation nurrlaer �13 =0� ) 3 26 5a -5b j Ordinary (sviderds jCuar,ie ce deeds i.9 B Co,paraWn's name, address, chy, state, and VP code AEROBIC FITNESS CONSULTANTS TNC 1-403 BLOOMDALE ST oyallie DUARTE CA 91010 Not sholt-terni captat gain (lass) Ili- i C OR S Center -Aere, com"ration filed relurn &-a Net, long4eri,,i -,apitaf ga[n (loss) OGDEN Information About the Shareholder ab cor ectibFes (213%) gn;r,, ([Oss) D Shareholders I4entttyng rurober r,r r v—, 073 E shareholders rarne address, city, state, and ZP code 9 Net section 123 *1 gain (.ass) MICHELE SIIJENCE 10 OMer mxrne (,WT) items 1403 BLO(MALE ST. DUARTE CA 91010 r Sharehold0a percentage of stock wnership *. lor x year —10 0 . 0 0 0 0 0 o % I-or PaffxvKwlr Rochiction A0 Nckw, See InMuctkxi5 W kern 19 205 se, -nvi IL- ded-jC1101, 16 1 Items affecting shareholder basis 75 12 1 C,,ner cie,ructons 17 1 Othei in oomtion See attached statement for @Mtional schedule K•1 (roam 1120S) 2(M TAXABLE YEAR CALIFORNIA SCHEDULr Shareholder's Share of Income, Deductions, 2008 Credits, etc. K-1 (100 ) For use by at,, S corporation and its sharehelders only, Tor calendar year 2008 or fiscal year beginning month — d ay year and ending month Slay __ye@, u'harehclder's identifying number 073-56-6 T 8 CaVornia corporation number 0 0 10 0, 0_0 __3_3,—_0 9 93 4 2 6 Shareholder's name, address, and ZIP Coop corporation's name, address, and ZfP code MICHELE SILENCE !AEROBIC FITNESS CONSULTANTS INC 1403 BLOOMDALE ST. 1 1403 BLOOMDALE ST DUARTE, CA 91010 iDUARTE, CA 91010 A Shareholder's percentage of stock owner�h,p aty"'Ararld . . . . . . . . . . . . . . . . . . . . . . . 1 0 -H B Reportable transaction or tax shelter registration number(s): C Check here If this is: e (i) final Schedule K-1 (2) An amended Schedule K-1 0 What type of entity is this shareholder? . . . » . . . . . . . (1,1 IndMdual (2) Estate[Trust (,I) Qualified Exempt Or�ganizat jo n E Is this shareholder a nonresident of CalVornia? . . . . . . . Yes 'PLA 110 Cautiom Refer to the shareholder's instructions for Schedule K-1 o OOS) before entering information from this schedule Oil YOLIF California tax return. (b) i (c) I (d) FO- 7_ i I Pro-rata share items Amount from Cal; ifornia Total aMDUMS California eral $cwedole K-1 adjustment using California taw scu* e amounts (1120S) Combine (b) and c) and crecits Die llarll al�p "if, 1 Ordinary business income (loss) 59,9 5, 0 0 59, 951 0' 59,951 9=5 2 Net rental real estate incorne (lass) . . . . . . 1 j 3 Other net rantaf income tIoss) n C 4 Into-.res' income . . . . . . . . . . . . . . . . . 0 M 5 Dividends. See inStruct€ons 6 Royaltie's . . . . . . . .. . . . 0 (L 7 Net short-term CcIpItal gain (loss) 0 S 8 Net long-term capital gain (loss) J; 9 Net Section 123111 gain (ioss . . . . . . 'T0_a_C1_FWpcj1faIio income (loss). Attach schedule b Other incorne (loss) . . . . 11 Expense deduction for recovery property (IRC; Section 1179 and R&TC Sections 17262' 2. ray i 7267,6 and 17268) Attach schedules - - - ---------- Le' 12 a Charitable contributions . . . . . . . . . .. i to Investment interest expense c 1 Section 59(e)(2) expenditures I 7j7 1�� , 2 Type of expenditures i L d Dedunficris-portfollo . . . . . . . . . . . .. e Other deductions . . . . I . . . . . . T77777- — -------- r- 13 a Low-income housing credit See ""C A ins1rurtions. Attach schedule . . . . b Credits related to rental real estate activiVes 'z e otherthanan [Ine 13(a). Attach schedule, c Credits related to other renW activities. See instructions, An& schedule 0 d Other ccraoits. Attach schedule . . » ; b, LO 14 Total withholding (equals amount an Form 592-9 if calendar vear) . . . . . . . . . . . For Privacy Notice, got form FTS 1131 7_7 7871084 04— Schedule K-1 (1008) 2008 Side 1 maim Firm K-1 Amended KA 0, N1 P N Li, I Schedule K-1 Shareholder's Share of Current Year Inconia, (Form 1120S) 2008 For calendar yeaj 2005, or tax Deductions, Credits, and Other Iterns Departn•,eM of the Tvcasury earDa inglin NOS 1 7_01din'a'ry Lustriess ncnme (loss i 15 I --- — -- Intemal Revenue Seivlce v j 9 ___ I ending 20 5 9 2 Met ientaf real estate income Gass) Shareholder's Share of Income, Deductions, Credits, etc. 10. §' 3 Other net rental Income ("Oss) Information About the Corporation 4 Interest inwrie A Omporaftn's employer Wenzi�fication t;L7�rrl–b----- 3,3--- Q 9,9 3 4 2 6 5a 0rdlMajy dividends [I (,orWatirWs name, acaress, city, state, and ZP code AEROBIC FITNESS CONSULTANTf,,, TNC Oualried civiJend's 1-403 BLOOMDALE ST G Rny'nitle' DUARTE CA 91010 7 Nei sh o,, Met ni ca r i I of go in (las s) C RS Center where corpermjon filed return Ba Net long-term capital gain (oss) OGEEN 1k00 Information About the Shareholder D Siharaho!WLWs identifyin� rurnber 8C Unreosp!Lred sect on 12,01 gain 073-56-6318 F Shareholder's name address, city, state, arul ZIP cade 9 Nkl° secibri 1231 gain (loss) MICHELE SILENCE To— orner (ricowe {loi.si 1.443 BLOCMDALE ST. DUARTE CA "14 1, 10 r Shareholdefs :)eme,Nage of stoCk ournership ter tax year 100 . 0 00 00 R S U 0 n 9 Malice. see rwwrtr; fff Form 11 205 I I 4r — mon 1-79 - d— ed'q u ction T , ;later adedL, or), 14 Foretp transactions F1i11[")TjM lax 16 1 ite-tris affecting shareholder nasis Cl 75 1� f t)lhpr inlirrnitio, ' �'e, C S a wtachod quaternerl for additional in. rtnalion. Scbedtile, K.1 (Form 1 120S) 2" pi�t)e TPow Building Healthy Lifestyles In Preschool Children To Whom It May Concern, The IUD-FIT Preschool Health and Fitness Organization has just received nonprofit status as of July 2009. There are no financial audits or statements to submit as of this date. The KID-FIT program has been running successfully as a part of Aerobic Fitness Consultants since 1994, The KID-FIT program is the major source of income for Aerobic Fitness Consultants, which is a corporation that has been profiting each year, growing and is fiscally solvent, Sincerely, Michele Silence, M.A. President W, zdu ,e s f W voosol AERCM MUFS' C0h8ULTAN-T5,1N' THE KID-FIT PRESCHOOL HEALTH AND FITNESS ORGANIZATION Federal Tax ID: 26-3801038 stititi.kid-fit.com *The Kid-Fit Preschool Health and Fitness Organization (KID-FIT) is a nonprofit 501(c)3 organization formed in July 2009. A subsidiary of Aerobic Fitness Consultants, Inc., the nonprofit was formed to facilitate acquisition of the resources necessary to offer this valuable tool designed to foster the positive, healthy development of all children regardless of their economic status. Aerobic Fitness Consultants, Inc. has successfully, and effectively and cost-efficiently operate-a' the KID-FIT program throughout the United States (US) and around the world for 15 years; the 2008 federal and state tax returns provided substantiate the company's fiscal solvency. Recognizing the need for preschool fitness programming for the neediest children, i.e., economically disadvantage Head Start and state preschool participants with the poorest fitness, nutrition and eating habits, the nonprofit subsidiary seeks to offer 120 of Baldwin Park's young children — Baldwin Park Unified School District Early Childhood Education Head Start Program students ages 2 - 5 -- the benefits of KID-FIT participation. KID-FIT TM provides preschool age children, their primary caretakers and educators with a structured curriculum designed to promote healthy lifestyle habits. The physical education (PE) and fitness curriculum instills the healthy behaviors of regular exercise, sound nutrition and proper rest in children ages two-five (2-5). Using generally accepted exercise and nutrition principals, KID-FIT strives to build positive associations with exercise and good nutrition, thereby increasing the likelihood that future generations will be more physically fit and the incidences of preventable illnesses like heart disease, obesity, diabetes, stroke and other diseases that result from unhealthy lifestyles and habits, will be reduced. The licensed KID-FIT curriculum is an effective and cost-efficient method to effectively teach young children the basics of healthy eating and fitness through age-appropriate physical fitness classes including sports skills, gymnastics, dance, rhythm and creative movement, and nutrition education. All preschool children need to take part in regular fitness activities. A workout program designed to improve health, prevent obesity and heart disease, and instill healthy lifestyle habits needs to begin by the age of two (2). -T.T617101as 01,111 KID-FIT, a division of Aerobic Fitness Consultants, Inc., is owned and operated by KID- FIT President Michele Silence, M.A. Michele's background as a fitness professional since 1986 includes: • Certified by American Council on Exercise (ACE); • Master's degree in Clinical and Sport Psychology; • Fitnes-e rr%nSUI+an+, ed, icator, teacher trainer and pler onal trainer; W. I L — ---- S- _. • Designer and manager of the KID-FIT program; • Freelance writer and fitness columnist; • Corporate fitness director; • Owner and operator of Aerobics Addiction studio in Monrovia, CA for 5 years, known throughout the San Gabriel Valley for it's novel programming, and programs for senior citizens, the overweight, Army National Guard and various specialty classes; and • Owner of Move It, adult fitness studio in Arcadia, CA, which offers unique classes featuring exercise props such as Steps, Bands, Body Balls, Towels, Hoops, Foam Rollers, Trampolines, etc. KID-FIT was created in 1994 when Michele saw a need for early fitness classes after the birth of her son. With very little available in the form of preschool movement programs, and many inadequacies in 'those that did exist, she decided to do something to help young children develop healthy lifestyles from the start. For more than 15 years, KID-FIT has successfully supported diversity by providing culturally and linguistically appropriate fitness and nutrition education training to preschoolers nationwide. KID-FIT is culturally sensitive and responsive, and integrates early childhood standards into our educational goals and activities. Today, KID-FIT serves children around the world. Our instructors are devoted to promoting healthy lifestyles and to helping future generations live healthy, fit lives. THE CHILDHOOD OBESITY EPIDEMIC Sadly, the impact of childhood obesity among children is a critical health issue and has become an epidemic affecting America's youth. The US Surgeon General has identified the childhood obesity epidemic as one of the greatest health challenges facing our nation today. Pre-K through 12 schools are realizing important correlation between a healthy mind and a healthy body for V academic success but often lack the resources to implement programs to effectively and consistently address the issues of physical inactivity and poor nutrition. The Centers for Disease Control and Prevention (CDC) reports that the number of .gi-.L cL. U V Co 4 1 has more than A-Ukl-A h the past 20 years, growing overweight Ilildren aged 6 4 1 1 If Lf I doubled 11 1 the from 7% in 1980 to 18.8% in 2004. The rate among adolescents aged 12 to 19 has more than tripled, increasing from 5% to 17.1 %, The total annual cost of obesity was an estimated $117 billion in 2000. The CDC also reports that: • Nearly half of American youth ages 12-21 are not vigorously active on a regular basis; • Participation in all types of physical activity declines strikingly as age or grade in school increases; and • School-based interventions directed at increasing physical activity have shown to be effective. According to Children Now, statewide, Los Angeles ranks 31't out of 58 in the percentage of children ages 3 and 4, enrolled in preschool; and 40th out of 58 in the percentage of children living in low-income households. The four (4) tables below illustrate the poor fitness and nutrition status Of Los Angeles q County's children': ' Children Now, 2007 California County Data Book, Table 1: County and State Fitness and Nutrition Status Fitness and Nutrition Los Angeles County California, Physically fit children 24% 28% Children who never exercise 68% 71% Children who ate fast food in the prior day 80% 34% Overweight children 36% 33% Table II: Fitness and Nutrition Rtatun by Race /Ethnicity Fitness and Nutrition by Race/Ethnicity Physicall fit children Black 21% Asian 37% Latino 20% White 35% 'Other 25% Children who never exercise 70% 74% 61% 80% 61% Children who ate fast food in the prior day 41% A A n1 70 A -1 OL V �V 41% Ove 34% % 41% 24% 34% Table III: Fitness and Nutrition Status by Family Income Fitness and Nutrition by Less than 100 to 199% of 200 to 299% of'. 1300% and Family Income 100% FPL, FPL FPL higher of FPL (FPL-Percent of Federal Poveqy Level) Children who never exercise 47% 66% 80% 81% Children who ate fast food in the prior day 40% 39% 41% 34% Table IV: Fitness and Nutrition Status by Age Fitness and Nutrition 0-5 6-11 12.18 0-18 by Age Children who never exercise I 64% 69% j 68% 1 6 Children who ate fast food in the prior day 26% 37% 46% 38% Obesity is the result of caloric imbalance, i.e., too few calories expended for the amount of calories consumed. Children who are overweight are at greater risk for bone and joint problems, sleep apnea, and social and psychological problems such as stigmatization and poor self-esteem. They are more likely to become overweight or obese adults, and therefore more at risk for heart disease, Type 2 diabetes, stroke, several types of cancer and osteoarthritis. Healthy lifestyle habits, like those promoted by KID-FIT participation, can lower the risks and negative consequences of becoming overweight. We strive to combat childhood obesity and the development of related childhood -diseases, as well as subsequent adult health-related problems, by providing fun, age-appropriate activities focused on proper nutrition, healthy eating and regular physical activity. RTFSU[r«11 I UT KID-FIT is a structured physical education curriculum designed to teach children the importance of building healthy lifestyle habits. The year-long curriculum includes nine (9) sessions which emphasize a different body system and why exercise, healthy eating and rest is important to each body system. Topics include: Heart, Lungs, Bones, Muscles, Brain, Mouth, Eyes/Ears, Body Parts and Skin. Through music and the use of fun, children's props, each workout session teaches body system-related healthy habits. For example, the Brain Session educates KID-FIT participants about the brain, what it does and how to prevent injury by wearing a helmet. The Lung Session talks about the lungs, how some people have asthma and why it's important to never smoke. In partnership with the Baldwin Park Unified School District — Early fJ,.1Wk--A Education Pr^Wn�1r1n"m110 , our -- goal is to address the need for affordable physical fitness activities to improve young children's health and fitness. The following chart details individual KID-FIT participant objectives, goals and anticipated outcomes based on age-appropriate developmental standards. 2 2 National Association for the Education of Young Children (NAEYC). Standards Rubrics KID -FIT Kids Outcomes Development of fine motor Uses eye -hand coordination to Manipulates two small objects at skills complete fitness tasks the same time Uses manual coordination to control Uses fitness with increasing tools precision. Coordinates body movement in a Development of gross variety of age-appropriate, fitness Jumps forward with both feet motor skills activities to ether Marches to music and dancing; skips or gallops; shows rhythmic Coordinates movement with a tempo movement Coordinates movements in space to Avoids obstacles; moves around accommodate objects and without bumping into objects boundaries Demonstrates coordinated Kicking, catching and throwing movements with two (2) hands new f I ood on their own; Understands personal Knows that some foods are healthier S-�;r-esnztrition information with health I than others - family, Development of locomotor Moves their body from one point to Runs, leaps, slides, etc. using skills another-- locomotive skills DI evelonment of Catches, throws, kicks, rolls, manipulative _skills Moves objects with hands and feet dribbles, and strikes or bats a ball It is critical that young children be exposed to motivating and challenging movement experiences that promote the desire to engage in physical play as well as enhance fundamental motor skills development and health-relate• fitness. Through developmentally appropriate, planned physical play, KID-FIT kids advance their skills and prepare for a lifetime of physical activity and healthy living. KID-FIT has been shown to advance motor skills development of preschoolers, positively impact their physical well-being, and improve children's understanding in other content areas, a Since 1994, KID-FIT has been effectively and cost-efficiently taught throughout Southern California and the United States, as well as around the world. It is estimated that more than 15,000 children have participated in KID-FIT at Southern California public schools, private preschools and daycare centers. In 2005, KID-FIT became an international licensed curriculum taught in more than 11 countries. Today, more than 120 KID-FIT instructors are successfully conducting KID-FIT activities at numerous locations serving an estimated 135,000 preschool age children worldwide. KID-FIT's US locations include Alabama, Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Kansas, Kentucky, Louisiana, Massachusetts, Maryland, Michigan, Minnesota, Missouri, North Carolina, Nebraska, Nevada, New Mexico, New York, Ohio, Oregon, Pennsylvania, South Carolina, Texas, Tennessee, Vermont, Virginia, Washington and Wisconsin. Internationally, KID-FIT successfully operates in Canada, Cayman Islands, England, India, Ireland, Myanmar, Saudi Arabia and the United Arab Emirates. Children from a wide variety of demographic and economic backgrounds have taken part in the program: Some from extremely affluent areas, others from very poor communities. The ethnic base is also very diverse. Most preschools served in Southern California have a diverse student population consisting of Caucasian, Asian, Hispanic and African American children as well as those of Egyptian, Armenian, Italian and Irish backgrounds. Locca"lly, Los Angeles County boasts one of the most unique and culturally diverse populations in the world. Our 9.5 million- residents represent nearly every culture, nationality, race and religion on earth.3 Representative of the entire County's diversity, preschoolers, from many different races, ethnic backgrounds, religions and cultures comprise the KID-FIT participant population, e.g., as high as 50% of the population served speaks languages other than English at home. For more than 15 years, thousands of children have been exposed to the benefits of regular exercise and educated about making healthier food choices. They have been taught the basics of how their bodies work, why exercise is important, what healthy foods are and the importance of rest. A gnn_ national niint study, detailed below, showed that KID-FIT significantly improved the health knowledge and fitness level of the children who participated only once per week. We are confident that similar significant results will be achieved by Baldwin Park ECE Head Start participants. KID-FIT i St 4 The study was conducted to examine the physical fitness and health knowledge benefits for Kindergarten age children participating in KID-FIT, a preschool physical education Project. P2,2h L children's IL ice. Although fitness levels continue to decline and childhood obesity is on the rise, few programs have been identified as effective interventions that work to address the aforementioned concerns. 3 US Census Bureau, 2002. 4 A National Survey on the Effectiveness of the Kid-FIT Program in Altering Children's Fitness and Knowledge About Health Related Behavior, Silence, M*, and Matthies, B.K.**; *KID-FIT, Los Angeles California **California State University at Los Angeles, CA, 2004-2005. Methods. This pre-post study recruited 824 Kindergarten and Grade I public school Fitness level was determined by five-part P.E. assessment recording measures of strength, flexibility, endurance, balance and sports skills. Health knowledge was measured by a 28-item questionnaire using illustrations for identification and recall, and a series of three (3) drawings done by each child of their internal organs, and healthy and harmful behavior that also allowed for an examination of their cognitive development. All of the children were given the pre-test at the beginning of the school year, but only the Kindergarten students were exposed to the KID-FIT Project and tested again at the end of the school year. The data was analyzed first with ANOVA and then Tukey's tests as appropriate. Results: A significant improvement in physical fitness and in objective health-related knowledge was found in Kindergarten children by the end of the study. These improvements placed them at a level significantly above the Grade 1 controls. The KID-FIT Project did not affect the children's cognitive development which showed age-appropriate progression during the study, Con6usio,,i s: The KID-FIT Project appears to be an effective intervention for helping small children„ learn healthy lifestyle habits while Increasing their physical fitness abilities. Whether these improvements persist, and any other health benefits occur in the children exposed to the KID-FIT Project will require further study. KID-FIT addresses fitness and nutrition issues in a comprehensive, systematic and cost-effective manner cognizant of the need for both the evaluation of effectiveness and accountability. We will monitor and t=vnhiRfP Kin-FIT's impact consistent with performance data measures required by Baldwin Park CDBG including income eligibility, outreach, response, retention, lessons learned, follow-up activities and outcomes. Ultimately, KID-FIT will be an exciting first step to help preschoolers learn why it's important to exercise daily and eat healthy to enjoy life-long health and fitness. Consistent with KID-FIT's mission, KID-FIT kids will associate exercise with fun! BALDWIN PARK UNIFIED SCHOOL DISTRICT - EARLY CHILDHOOD EDUCATION "Educate and Empower Students and Families to Fulfill Their Dreams" Unified School District —Early The Mission of the Baldwin Park U 1 U L Childhood Education (ECE) program is to provide quality and appropriate educational and developmental experiences for pre- Kindergarten children and their families within a safe and nurturing environment, which result in school readiness, strong families, and effective community partner-ships. ECE serves the communities of Baldwin Park, parts of Irwindale, Bell, Cudahy, Hacienda Heights, La Puente and Maywood with the goal of reaching every child 0-5 years old in the communities served so that they will have the skills and knowledge to succeed in school and fulfill their dreams. ECE' has been recognized by county, state, and federal agencies for quality systems, services, community partnerships, and staff. Systems are geared to support comprehensive services that address students and families holistically in partnership with local universities and private non-profit service providers. Caring and dedicated teachers and support staff are sensitive to the diverse needs of each community served. SCE's teachers and instructional aides are some of the most qualified in the early childhood education field. Many have their bachelor's degree and all are certified through the California Commission on Teacher Credentialing. ECE supports the National Educational Goals Panel's objective that children will have access to "high-quality and developmentally appropriate preschool programs that help prepare children for elementary school." Preschool programs emphasize the use of developmentally appropriate practices and integrated curriculum utilizing individualized units of instruction. ECE programs are age - appropriate, group and individualized activities and components, all of which let open-ended play serve as a vehicle for nurturing children's development and self-expression. Components include: social and emotional development; cognitive development; language development; physical development; and, self-care. ECE has been designed to meet the diverse needs of children and families living within the Baldwin Park community. The ECE Program aligns with Head Start Child Outcomes, State Preschool Desired Results, and the California Preschool Learning Foundations; fosters growth in all domains of child development; provides developmentally appropriate experiences based on children's diverse learning strengths, interests, and needs; offers a rich and diverse collection of activities, literature, and recordings to meet the needs of young learners; extends and incorporates the themes with those already created by teachers; and, provides young learners opportunities for exploring, investigating, and constructing meaning as they grow. N IU-1_ I will serve 120 children at two (2) of ECE Head Start Program sites: FIT De Anza Elementary (80 preschool students) 12820 E. Bess Avenue, Baldwin Park, CA 91706 Tracy Elementary (40 preschool students) 13350 Tracy Avenue, Baldwin Park, CA 91706 Head Start is SCE's comprehensive child development program that serves children from age three (3) to five (5). This federally funded program is child-focused and is working toward the overall goal of increasing the school readiness of young children in low-income families. Head Start's approach is to work in collaboration with the child's primary educator, the parent as well as the community. This collaboration seeks to provide the most appropriate services to meet the families' social, nutritional, educational, and mental health needs. KID-FIT participation will facilitate achievement of these crucial early childhood development goals. EWWM9731�� 1414 RI ORGANIZATION Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT A ORGANIZATION BY-L/A-\W0S 4+. kimo r;. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: 14403 E. Pacific Avenue Baldwin Park, CA 91706 rel I'll, Film go] R in FIN 11TITA I no 11, 11114-Tel ki rolls-.] FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT Agency Name: l\ps 4 COU--ne— - Agency Address: Number "SIC"\1�,A\\,��— eA;�'-ktt5�i-I cef( )Az,-- Street City Zip Code Administrator: . ,(Mvk KDO Title: CUD Administrator Telephone: 12-2 -) Fax: (1110 610-AMI Project Site Address: 0 OU(, M) SJ'R6i' Number mor',Vl� fTeert P Gi 6 . I ( W, Street City Zip Code Project Manager: Sw Title: (TO Project Manager's Telephone: Fax: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). On rA, Ck fl Si �� 1�i� �' �1� 1�P %� �' ���4 j�d 4k1 � � '� ��' �J - ( 5ee Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years_) No Describe Agency's overall function or purpose. Include history and experience in providing this service. MAPS 4 College ( "MAPS ") helps students succeed in school, college, and life. MAPS offers an afterschool program that provides the following programs: 1. College admission counseling to help students transition into college; 2. ACT /SAT test preparation courses; 3. Personal development /relationship courses that teach teens about dating relationships, effective communication, recognizing destructive patterns, dealing with emotions, and interpersonal skills building; 4. Financial aid counseling; 5. Career exploration classes; 6. Leadership, internship, and community service programs; 7. Summer college camp; and 8. Provide and organize college tours MAPS provides a comprehensive, holistic program in areas of great need and the city of Baldwin Park is one of MAPS priorities. Using the U.S. Census from 2005 -2007, only 39.9% of Baldwin Park students ages 18 -24 years of age graduated with a high school 1. iploma or equivalent and only 5.1° 0 of the population ages 18-24 years have a bachelor's degree or higher. Baldwin Park's unemployment rate for people who do not have a bachelor's degree or higher is about 34.5% and a median income of less than $31,000. In the next decade, nearly two - thirds of all high - growth, high -wage jobs created will require a college degree; however, over 70% of adults will not be ready. Currently, there are no college readiness programs offered through the city and MAPS would like to launch a quality program at Baldwin Park to prepare students for college and reduce the college drop -out rate. In 2006, MAPS began as a private consulting business to educate and counsel over 1,000 students from formal events, such as local conference workshops, high schools, and college fairs, to informal settings such as libraries, coffee shops, and even the students' homes. In 2008, MAPS officially became a nonprofit organization to meet the needs of the low performing, low income, and minority population.. Since its inception in July 2008 as a non -profit organization, MAPS collaborated with public schools and charter schools who served predominately Hispanic and African American students to help their students with their college applications and college essays. 100% of the students who graduated last year attended a two or four year college. All of the students received some form of scholarship. In addition, MAPS implemented the group college counseling program, ACT test prep programs, organized four college tours sending approximately 250 students to visit the colleges, and hosted a college fair in the city of Fullerton_. MAPS students who took the ACT test prep course significantly improved their test scores by one to I I points, which is equivalent to moving from 90 - 740 points on the SAT test. City of Baldwin Park - Community Development Block Grant Application MAPS 4 College $ 0 Grant Amount Requested Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Oym iL(' m�\jL)�, COQ 6w�- v4 cf S Q vsom 6Ae,.Ve[,OCrnca1/ ye,MQL�WLg sk-�M,� m\a cAfi AC-\ t(n LwfAval)IC-ilk of: 1,, Cott -, cuans6l, dass — I 20-- 50 SIX) XhS c..Sfwtm� (,ZqAW VY\A fMA it YV(N I L swieo �� Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) 41 w" 0 fm) fik lies WKO-11L M, NTQAC?, W 1-�� Imeell k o ore o �d o oo Ire Mtli VIP-V [� ttl i,ViNlte— �NAAI, UWA OV WA 1'1s 1XIO 11' \ih l� h,*Pc-ft. SW Ae�Ov, %M btl �P. I ck,� �r\ iee i� Ce"Al ef, �CM(n( c6ot,-r, Describe any special characteristics of your client population. klt\ .11, AA A tftV-W[IrA Vk U VMM, uvk ( , - In i�m WAxtfmcp�( it thp(i) WPM,66MAO� Oq 6r), 6t �kQTA Q,�Ioo (,yM, rPOr W1, 6Li NMVVW PAM \DO SWwll re'CEMY AW? V Y- 1wepikV, ,-e(W(ph \U,nAN. 1'mK&WA!, Mko-MWI �mg socd,�� AD dim We fte 6MMA MC We,9 b AkM tcs� a Ce(�u-� mkorwomw (00,w\M) WQes , 1tN W\,Ooo I W 6N 0 WW WA Wyk. (boor MV0121 Ox- Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested. please explain the purpose for the increase (Le, increase in type of services or beneficiaries). N/A. Scope of Services — Please briefly describe your proposal project /program and the objectives. The project is intended to provide college counseling workshops, personal development /relationship skills workshops, and ACT test prep program in the city of Baldwin Park. Objective l: College Counseling Class — Approximately 20 -50 high school students will participate in five, 2 -hour college counseling workshops that cover topics, such as the college search process, college application process, college essay writing, creating academic resumes, and financial aid process. Each workshop will build on top of the previous worksbop. For each workshop, at least 90% of the students will take an outcome survey. Students who complete all five of the workshops will create a list of colleges that is best suited for them using their school transcript, test scores, arid academic resume. Workshops will be held once month starting in August at the Family Service Center. Objective 2: Personal Development Class — Approximately 30 high school students will take two relationship /personal development classes called Connections: Dating and Emotions as well as LoveU2 Relationship Skills Plus. The courses teaches teens develop, tc ^fir de�truetive hOW re'1at1011Shl.pS CtevelOp, eflCCtive Ways t0 COn"iiiiuniCa��, awecireiieSS .,� patterns, how to deal with emotions, and other essential skills. MAPS 4 College is a partnering organization that has been invited to teach classes on behalf of the CA Healthy Marriages Coalition that received 11.9 million dollars from the U.S. Department of Health and Human Services. MAPS plans to provide the courses at the Tee,: Center. Objective 3: ACT Test Prep Class — Forty 11'h grade students will participate in one ACT Test Prep course to increase their college entrance exam. scores by at least two points, which is equivalent to at least 160 points on the SAT test. (The ACT is a curriculum -based test used, for college admission purposes; it measures knowledge and skills that students need to succeed in college. The ACT scores are used as an indicator of the students'preparedness for college and workforce readiness.) City of Baldwin Park - Community Development Block Grant Application MAPS 4 College The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? X Yes M If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes 2. Address Yeses 3. City in which client last resided. Yes X A It . Number of family members. 114 Yes 5. Total family (household) income. Yes 6. Ethnicity Yes 7. Female head of household Yes 'N' No No No No No No No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: sayzu Koo C rS G- Printed Name Title re Date Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) ,>C The project will benefit a presumed benefit* clientele as defined by HUD. B) IX The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. I I a WIW=n M. City of Baldwin Park - Community Development Block Grant Application MAPS 4 College Jan Llb eUlU ] : bWH 9 Hr' LHtiLKJL I t-"A f • ROW o 0 4 C4 w ® y Q CL a A G d a tl O m r r N C ,tj V to I V ®_ it tZ P Q y_[ N vM(L °C) V r c m to m o �,, 1 m 6 _ fa CL E 41 ill v U C 00 .� C SCCI C e ° d) Q) `-: ROW Jan 06 2010 11:59nh HP LRSERJET FAX • P.3 CL 0. 0 o 44 C4 0 ... . ..... . 40 It in �6 Co a CL> cr Ln wb C4 1 It) �b 1p� M C) 10 P7 C4 F TTI an CL CL cy) E co m o CL " c n C fL E 2 cl 0 12 0 X D 0 0 P.3 Budget Explanation from 2009-2010 to 201.0-2011 MAPS 4 College is a new partnering organization that will receive about $50,000 - $70,000 in funding for 2010 from the California Healthy Marriages Coalition (CHMC) Grant. CHMC received a grant from the U.S. Department of I lealth and Human Services in the amount of $11.9 million until 2011. The California Healthy Marriages Coalition (CHMC) is a pioneering non-profit organization that works throughout California by strengthening the relationship of children. and families through Marriage Education and Relationship Skills classes. City of Baldwin Park — Community Development Block Grant MAPS 4 College Jan 06 2010 11:588M HP LRSERJET FAX please fist names of members andne��� of the >3aae ar ®Dch ngas ®in this th ® a (Attached an additional sheet, If rY) membership after the request is submitted, the City at Baldwin park must be notified in writing. Name 2. Je�re VW, 3. �extor 4. 5. Title cko Name of Exer-utive Director 'Sa� YA Term Expires X1 ,4 - VWv coONt �0 41ik\ coft\ke rt ko 0\\ cktYti K Please provide the ual number of yo otal this table regardless hf you recelvde ata for the upcoming fiscal year. Please complete CDBG funding for this current year Actuai Pmiected 0711109 TO Current 07/01110 TO 06/30/11 U..C1V111N PARK p p0 uw V IJu RESIDENTS - ®Al_DIRI PAI RK V 2Q RESIDENTS P•4 Please specify the fofm ®t that d�lorYouths) for reporting the above infarmtion (example: Individuals, House City of Baldwin Park - Community Development Block Grant Application MAPS 4 College All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. I - • As the Executive Director, or duly authorized representative of N 4- C AeOe (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. certify and declare under penalty of perjury that the information provided in this application is true and correct. t Print Name Phone Number fl . -,U Title of Officer Date In submitting this funding request, I Sarai Koo certify that I am President of MAPS 4 College. The agency officers and members of the board of Directors are: Member Names Title Term Expires Sarai Koo CEO 6/23/2010 Jesse Lee CFO 7/7/2010 Dr. George Taylor Secreta The term is due to expire next year. All the officers are committed to continue holding their position after the expiration of their term. MAPS 4 College will notify the City of Baldwin Park of any updates regarding the board of directors. I certify and declare under penalty of perjury that the foregoing is true and correct. Signature. Print Name: KOO Title: Date: ( H- � ( '�t I v-i Name — — —11 r --S 5 Home Ad-dress e--]? j � 6 Ph o ne ��06 Work Company & Address Phone - -�� I �Ak-- 1 4 Fax E-mail N 4 Relevant Experience and/or Employment (attach a resume if relevant) L4 AMR- 4- (OUU-C7[- Why are you interested in our organization'Z-- ep S C VC4- liq.eid JI)e Oi-gabih-Lzal Area(s) of expertise/Contribution you feel you can make AAA 6kk V) C , Board of Director For 4 COLLEGE,.., Please list boards and committees that you serve on, or have served on (business, civic, community, fraternal, political, professional, recreational, religious, social). Organization Role/Title Dates of Service Please list any groups, organizations or businesses that you could serve as a liaison to on behalf of MAPS 4 College. _6 accurate and complete. Board Member Signature, Affirmation certify upon personal knowledge that the information above is true, Title T-17 -6 Dale aA Subscribed and affirmed before me this day of 20 0 My commission expires 20/0. Board of Director Form *MAPSIO. Name *In - —17—etu L a V' Home Address mom a -1 iia 4. !, Phone •- ( ON I I Fax @Zfi.. am .. Work C= 2M & Address Phone W tat skills and knowledge are you willing to bring to our board? Please indicate your experience in the following areas. very experienced some experience little or no experience Fundraising Board development (recruitment, trailling, eva x1ation) Program pliuming and evaluation (LraininUs, aLarcach) V, —Financial managerricnt suid. control (budgeting, acco till[ intI) publi,, policy; logislativo udvoc',Icv ✓ CoInmunication, public and Media I-rhitions; Public Speaking Strategic planning ✓ Information technology (web-Sih-, listscrv) Writing, publications Special events (planning and implementing) Other: Relevant rKpt;fic;nvc and/or Fmploymenr (attach a resume ificImint) -1 et - 16 Why are you intercstr(j in our organization? Area(s) of expertiso/Contribnition you feel you can make 0 �K � AP Board of + Form please list boards and committees that you serve qn, or have served on (business, c ivic, community, fraternal, politioal, professiUnul, a'ecreational, religious, social). RoWTitle Datcs of Servicc please list any groups, organizations or businesses that you could serve as a liaison to on behalf of MAPS 4 College, Affirmation 1, %� certify upofi personal knowledge that the inforrnt+tion above is true, accu ra a an complete- $p vSember Signatarc Title Subscribed and affirmed before me this day of , 2 lvly commission expire$ , 2o-o Itirganization City of Baldwin Park - Community Development Block Grant Application MAPS 4 College Bylaws of MAPS 4 College A California Religious Corporation ARTICLE 1 OFFICES SECTION 1. PRINCIPAL OFFICE The principal office of the corporation for the transaction of its business is located in Los Angeles /Orange County, California. SECTION 2. CHANGE OF ADDRESS The county of the corporation's principal office can be changed only by amendment of these bylaws and not otherwise. The board of directors may, however, change the principal office from one location to another within the named county by noting the changed address. SECTION 3. OTHER OFFICES The corporation may also have offices at such other places, within or without the state of California, where it is qualified to do business, as its business may require and as the board of ,. C1reCTOTS riiay, r1rOn time to +time, designate. . ARTICLE 2 PURPOSES SECTION 1. OBJECTIVES AND PURPOSES 1'V1AP S 4 College (MA ^S) is a not°iur =profit organization; the organization endeavors to help students gain entry into the college or university of their choice through a rigorous pre college student orientation program. Mission Statement: To help students succeed in school, college, and life The primary objectives and purposes of this corporation shall be: (a) To provide post - secondary options for youth that would enable them to seek a college going opportunity so that they will lead morally, spiritually, and ethically enriched lives; (b) To equip and train students to understand the college admissions process (e) To collaborate with local organizations, churches, and other programs that will encourage youth to pursue truth and find their purpose (d) To participate in any other charitable and religious purposes as agreed to by the board of directors. ARTICLE 3 DIRECTORS SECTION 1. NUMBER The corporation shall have five directors and collectively they shall be known as the board of directors. The number may be changed by amendment of this bylaw, or by repeal of this bylaw and adoption of a new bylaw, as provided in these bylaws. SEC'T'ION 2. POWERS Subject to the provisions of the California Nonprofit Religious Corporation law and any limitations in the articles of incorporation and bylaws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the board of directors. SECTION 3. DUTIES It shall be the duty of the directors to: (a) Perform any and all duties imposed on them collectively or individually by law, by the articles of incorporation of this corporation, or by these bylaws; (b) Appoint and remove, employ and discharge, and, except as otherwise provided in these bylaws, prescribe the duties and fix the compensation, if any, of all officers, agents, and employees of the corporation; (c) Supervise all officers, agents, and employees of the corporation to assure that their duties are performed properly; (d) Meet at such times and places as required by these bylaws; (e) Register their addresses with the secretary of the corporation and notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof; (f) Each director must be committed to transforming the lives of students and families throughout the world; (g) Develop the standards of organizational behavior for the corporation; participate in strategic planning; (h)Review and authorize plans and commitments; evaluate the organization's work; review financial statements, and approve contracts; as well as assist with budgeting, planning, fund- raising, human resources, a program evaluation, and more development; (i) Board members will dictate his or her time, contribute financially, raise money, and bring contacts to the organization SECTION 4. TERMS OF OFFICE For the first year, each Director shall hold office for a two -year term. Thereafter, directors may hold five -year terms. Until his or her successor is elected and qualified, directors may serve as many terms he or she would like. SECTION 5. COMPENSATION Directors shall serve without compensation except that they shall be allowed and paid their Actual and necessary expenses incurred in attending directors' meetings. in addition, they shall be allowed reasonable reimbursement of expenses incurred in the performance of their regular duties as specified in Section 3 of this Article. K SECTION 6. PLACE OF MEETINGS Meetings shall be held at the principal office of the corporation unless otherwise provided by the board or at such place within or without the state of California, which has been designated from time to time by resolution of the board of directors. Any meeting of directors, regular or special, may be held by conference telephone, electronic video screen communication, or other communications equipment. Participation in a meeting through use of conference telephone constitutes presence in person at that meeting so long as all directors participating in the meeting are able to hear one another. Participation in a meeting through use of electronic video screen communication or other communications equipment (other than conference telephone) constitutes presence in person at that meeting if all of the following apply: a) Each director participating in the meeting can communicate with all of the other directors concurrently; b) The corporation adopts and implements some means of verifying that all persons participating in the meeting are directors of the corporation or are otherwise entitled to participate in the meeting. SECTION 7. REGULAR AND ANNUAL MEETIINGS Regular meetings of directors shall be held on the last month of the fiscal year. SECTION 8. SPECIAL MEETINGS Special meetings of the board of directors may be called by the chairperson of the board, the president, the vice president, the secretary, or by any two directors, and such meetings shall be held. at the place, within or without the state of California, designated by the person or persons calling the meeting, and In the absence of such designation, at the principal office of the Corporation. SECTION 9. NOTICE OF MEETINGS Regular meetings of the board may be held without notice. The directors, however, will meet before the end of the fiscal year. Special meeting of the board shall be held upon ten (10) days' notice by telephone, email, or through any communicative device. SECTION 10. CONTENTS OF NOTICE Notice of meetings not herein dispensed with shall specify the place, day, and hour of the meeting. The purpose of any board meeting need not be specified in the notice. SECTION 11. WAIVER OF NOTICE AND C0N SENT TO IIOLIDING MEETINGS The transactions of any meeting of the board, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice. SECTION 12. QUORUM FOR MEUINGS A quorum shall consist of three directors. At least one officer must be present during the meeting. Except as otherwise provided in these bylaws or in the articles of incorporation of this corporation, or by law, no business shall be considered by the board at any meeting at which a quorum, as hereinafter defined, is not present. 3 The directors present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the articles of incorporation or bylaws of this corporation. SECTION 13. MAJORITY ACTION AS BOARD ACTION Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present is the act of the board of directors. At least one officer must be present during the meeting. And in an SECTION 14. CONDUCT OF MEETINGS Meetings of the board of directors shall be presided over by the chairperson of the board or, if no such person has been so designated or, in his or her absence, the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of each of these persons, by a chairperson chosen by a majority of the directors present at the meeting. Meetings shall be governed by an officer, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these bylaws, with the articles of this corporation, or with provisions of law. SECTION 15. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Any action required or permitted to be taken by the board of directors under any provision of law may be taken without a meeting, if all members of the board shall individually or collectively consent in writing or verbally to such action. Such written or verbal consent or consents shall be filed with the minutes of the proceedings of the board. Such action by written consent shall have the same force and effect as the unanimous vote of the directors. Vacancies on the board of directors shall exist (1) on the death, resignation, or removal of any director, and (2) whenever the number of authorized directors is increased. The board of directors may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or has been removed from office by order of the superior court for engaging in fraudulent acts pursuant to Section 9223 of the California Nonprofit Religious Corporation Law. If this corporation has any members, directors may be removed without cause if such removal is approved by the members. Any director may resign effective upon giving written notice to any one of the officers of the board, unless the notice specifies a later time for the effectiveness of such resignation. No director may resign if the corporation would then be left without a duly elected director or directors in charge of its affairs. Except for a vacancy created by ,he removal of a director by the members, if any, of this corporation, vacancies on the board may be filled by approval of the board or, if the number of directors then in office is less than a quorum. A person elected to fill a vacancy as provided by this section shall hold office until the next annual election of the board of directors or until his or her death, resignation, or removal from office. W SECTION 17. NONLIABILITY OF DIRECTORS The directors and officer shall not be personally liable for the debts, liabilities, or other obligations of the corporation. SECTION 18. INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS To the extent that a person who is, or was, a director, officer, employee, or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative, or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue, or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding. If such person either settles any such claim or sustains a judgment against him or her, then indemnification against expenses, judgments, fines, settlements, and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of, Section 9246 of the California Nonprofit Religious Corporation Law. SECTION 19. INSURANCE FOR CORPORATE AGENTS Th e board of directors may adopt a _resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a director, officer, employee, or other agent of the corporation) against any liability other than for violating provisions of law relating to self-dealing (Section 9243 of the California Nonprofit Religious Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 9246 of the California Nonprofit Religious Corporation Law. ARTICLE 4 OFFICERS SECTION L NUMBER OF OFFICERS The officers of the corporation shall be a president, a secretary, and a chief financial officer.. The corporation may also have, as determined by the board of directors, a chairperson of the board, one or more vice presidents, assistant secretaries, assistant treasurers, or other officers. Any number of offices may be held by the saute person except that neither the secretary not the treasurer may serve as the president or chairperson of the board. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any person may serve as officer of this corporation. Officers shall be elected by the board of directors, at any time, and each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first. SECTION 3. SUBORDINATE OFFICERS The board of directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, have such authority, and perform such duties as may be prescribed from time to time by the board of directors. S SECTION 4. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the board of directors, at any time. Any officer may resign at any time by giving written notice to the board of directors or to the president or secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the board of directors relating to the employment of any officer of the corporation. SECTION 5. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the board of directors. In the event of a vacancy in any office other than that of president, such vacancy may be filled temporarily by appointment by the president until such time as the board shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the board may or may not be filled as the board shall determine. SECTION 6. DUTIES OF PRESIDENT The president shall be the chief executive officer of the corporation and shall, subject to the control of the board of directors, supervise and control the affairs of the corporation and the activities of the officers. He or she shall perform all duties incident to his or her office and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be prescribed from time to time by the board of directors. Unless another person is specifically appointed as chairperson of the board of directors, he or she shall preside at all meetings of the board of directors. If applicable, the president shall preside at all meetings of the members. Except as otherwise expressly provided by law, by the articles of incorporation, or by these bylaws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the board of directors. SECTION 7. DUTIES OF SECRETARY The secretary shall: Certify and keep at the principal office of the corporation a copy of these bylaws as amended or otherwise altered to date. Keep at the principal office of the corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. See that all notices are duly given in accordance with the provisions of these bylaws or as required by law. Deep at the principal office of the corporation a membership book containing the name and address of each and any members, and, in the ease where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased. Exhibit at all reasonable times to any director of the corporation, or to his or her agent or NO attorney, on request therefor, the bylaws, the membership book, and the minutes of the proceedings of the directors of the corporation. In general, perform all duties incident to the office of secretary and such other duties as may be required by law, by the articles of incorporation of this corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 9. DUTIES OF TREASURER Subject to the provisions of these bylaws relating to the "Execution of Instruments. Deposits, and Funds," the treasurer shall: Be responsible for all funds and securities of the corporation and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the board of directors. Keep and maintain adequate and correct accounts of the corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses. Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefor. Render to the president and directors, whenever requested, an account of any or all of his or her transactions as treasurer and of the financial condition of the corporation. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. In general, perform all duties incident to the office of treasurer and such other duties as may be required by law, by the articles of incorporation of the corporation, or by these bylaws, or which may be assigned to him or her from time to time by the board of directors. SECTION 10. COMPENSATION The salaries of the officers, if any, shall be fixed from time to time by resolution of the board of directors, and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a director of the corporation. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services actually rendered the corporation which relate to the performance of the religious purposes of this corporation. All officer salaries shall be approved in advance in accordance with this corporation's conflict of interest policy, as set forth in Article 9 of these bylaws. SECTION 1. EXECUTIVE COMMUM The board of directors may, by a majority vote of directors, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an executive committee and delegate to such committee any of the powers and authority of the board in the management of the business and affairs of the corporation, except with respect to: (a) The approval of any action which, under law or the provisions of these bylaws, requires the approval of the members or of a majority of all of the members. (b) The filling of vacancies on the board or on any committee which has the authority of the board. (e) The fixing of compensation of the directors for serving on the board or on any committee. (d) The amendment or repeal of bylaws or the adoption of new bylaws. (e) The appointment of committees of the board or the members thereof. By a majority vote of its members then in office, the board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the`board. The committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the board from time to time as the board may require. SECTION 2. OTHER COMMITTEES The corporation shall have such other committees as may from time to time be designated by resolution of the board of directors. Such other committees may consist of persons who are not also :.embers of the board. These additional committees shall act in an advisory capacity only to the board and shall be clearly titled as "advisory" committees. SECTION 3. MEETINGS AND ACTION OF COMM RITES Meetings and action of committees shall be governed by, noticed, held, and taken in accordance with the provisions of these bylaws concerning meetings of the board of directors, with such changes in the context of such bylaw provisions as are necessary to substitute the committee and its members for the board of directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the board of directors or by the committee. The time for special meetings of committees may also be fixed by the board of directors. The board of directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these bylaws. ARTICLE G EXECUTION OF INSTRUMENTS, DEPOSITS, AND FUNDS SECTION 1. EXECUTION OF INSTRUMENTS The board of directors, except as otherwise provided in these bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount. SECTION 2. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the board of directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the treasurer and countersigned by the president of the corporation. SECTION 3. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the board of directors may select. M. SECTION 4. GIFTS The board of directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the religious purposes of this corporation. ARTICLE 7 CORPORATE RECORDS, REPORTS, AND SEAL SECTION L MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the state of California: (a) Minutes of all meetings of directors, committees of the board, and, if this corporation has members, of all meetings of members, indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof, (b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains, and losses; (c) A record of its members, if any, indicating their names and addresses and, if applicable, the class of membership held by each member and the termination date of any membership; (d) A copy of the corporation's articles of incorporation and bylaws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times du ng office hours. SECTION 2. CORPORATE SEAL The board of directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument. SECTION 3. DIRECTORS' INSPECTION RIGHTS Every director shall have the absolute right at any reasonable time to inspect all books, records and documents of every kind and to inspect the physical properties of the corporation. SECTION 4. MEMBERS' INSPECTION RIGHTS If this corporation has any members, then each and every member shall have the following inspection rights, for a purpose reasonably related to such person's interest as a member: (a) To inspect the record of all members' names, addresses, and voting rights, at reasonable times, upon five (5) business days' prior written demand on the corporation, which demand shall state the purpose for which the inspection rights are requested. (b) To inspect at any reasonable tirne the books, records, or minutes of proceedings of the members or of the board or committees of the board, upon written demand on the corporation by the member, for a purpose reasonably related to such person's interests as a member. r • SECTION 1. FISCAL YEAR OF THE CORPORATION The fiscal year of the corporation shall begin on the January and end on the December in each G] year. ARTICLE 9 CONFLICT OF INTEREST AND COMPENSATION APPROVAL POLICIES SECTION 1. PURPOSE OF CONFLICT OF INTEREST POLICY The purpose of this conflict of interest policy is to protect this tax - exempt corporation's interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the corporation or any "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations and which might result in a possible "excess benefit transaction" as defined in Section 4958(c)(1)(A) of the Internal Revenue Code and as amplified by Section 53.4958 of the IRS Regulations. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations. SECTION 2. DEFINITIONS (a) Interested Person. Any director, principal officer, member of a committee with governing board delegated powers, or any other person who is a "disqualified person" as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations, who has a direct or indirect financial interest, as defined below, is an interested person. `b) Financial Interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (1) an ownership or investment interest in any entity with which the corporation has a transaction or arrangement, (2) a compensation arrangement with the corporation or with any entity or individual with which the corporation has a transaction or arrangement, or (3) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the corporation is negotiating a transaction or arrangement. Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial A financial interest is not necessarily a conflict of interest. Under Section 3, paragraph b, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists. SECTION 3. CONFLICT OF INTEREST AVOIDANCE PRODEDURE S (a) Duty to Disclose. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement. (b) Determining Whether a Conflict of Interest Exists. After disclosure of the financial interest and all material facts, and after any discussion with the 10 interested person, he /she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. (c) Procedures for Addressing the Conflict of interest. An interested person may make a presentation at the governing board or committee meeting, but after the presentation, he /she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the governing board or committee shall determine whether the corporation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the corporation's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. (d) Vi-,nlationc o.f the Conflicts of interest Policy_ If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. SEC'T'ION 4. RECORDS OF DOARD AND BOARD COMNUTTEEPROCEEDINGS The minutes of meetings of the governing board and all committees with board delegated powers shall contain: (a) The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. (b) The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. SECTION 5, COMPENSATION APPROVAL POLICIES A voting member of the governing board who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. 11 A voting member of any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation for services is precluded from voting on matters pertaining to that member's compensation. No voting member of the governing board or any committee whose jurisdiction includes compensation matters and who receives compensation, directly or indirectly, from the corporation, either individually or collectively, is prohibited from providing information to any committee regarding compensation. When approving compensation for directors, officers and employees, contractors, and any other compensation contract or arrangement, in addition to complying with the conflict of interest requirements and policies contained in the preceding and following sections of this article as well as the preceding paragraphs of this section of this article, the board or a duly constituted compensation committee of the board shall also comply with the following additional requirements and procedures: (a) the terms of compensation shall be approved by the board or compensation committee prior to the first payment of compensation, (b) all members of the board or compensation committee who approve compensation arrangements must not have a conflict of interest with respect to the compensation arrangement as specified in IRS Regulation Section 53.4958- 6(c)(iii), which generally requires that each board member or committee member approving a compensation arrangement between this organization and a "disqualified person" (as defined in Section 4958(f)(1) of the Internal Revenue Code and as amplified by Section 53.4958 -3 of the IRS Regulations): I . is not the person who is the subject of compensation arrangement, or a family member of such person; 2. is not in an employment relationship subject to the direction or control of the person who is the subject of compensation arrangement; 3. does not receive compensation or other payments subject to approval by the person who is the subject of compensation arrangement; 4. has no material financial. interest affected by the compensation arrangement; and 5. does not approve a transaction providing economic benefits to the person who is the subject of the compensation arrangement, who in turn has approved or will approve a transaction providing benefits to the board or committee member. (c) the board or compensation committee shall obtain and rely upon appropriate data as to comparability prior to approving the terms of compensation. Appropriate data may include the following: 1. compensation levels paid by similarly situated organizations, both taxable and tax - exempt, for functionally comparable positions. "Similarly situated" organizations are those of a similar size and purpose and with similar resources 2. the availability of simailar services in the geographic area of this organization 3. current compensation surveys compiled by independent firms 4, actual written offers from similar institutions competing for the services of the person who is the subject of the compensation arrangement. As allowed by IRS Regulation 4958 -6, if this organization has average annual gross receipts (including contributions) for its three prior tax years of less than $1 million, the board or compensation committee will have obtained and relied upon appropriate data as to comparability if it obtains and relies upon data on compensation paid by three comparable 12 organizations in the same or similar communities for similar services. (d) the terms of compensation and the basis for approving them shall be recorded in written minutes of the meeting of the board or compensation committee that approved the compensation. Such documentation shall include: 1. the terms of the compensation arrangement and the date it was approved 2. the members of the board or compensation committee who were present during debate on the transaction, those who voted on it, and the votes cast by each board or committee member 3. the comparability data obtained and relied upon and how the data was obtained SECTION 6. PERIODIC REVIEWS To ensure the corporation operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax - exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects: (a) Whether compensation arrangements and benefits are reasonable, based on competent survey information, and the result of arm's - length bargaining. SECTION R. USE OF OUTSIDE EXPERTS When conducting the periodic reviews as provided for in Section 7, the corporation may, but need s are used, their use shall not relieve the governing board not, Use outside advisors. If outside expert of its responsibility for ensuring periodic reviews are conducted. ARTICLE 10 AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of bylaws of religious nonprofit corporations, these bylaws, or any of them, may be altered, amended, or repealed and new bylaws adopted as follows: (a) By approval of the members, if any, of this corporation. ARTICLE 11 AMENDMENT OF ARTICLES SECTION 1. CERTAIN AMENDMENTS This corporation shall may amend its articles of incorporation to alter any statement which appears in the original articles of incorporation of the names and addresses of the first directors of this corporation if deem necessary. The President will determine whether it is necessary to amend any articles of incorporation. ARTICLE 12 PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS No member, director, officer, employee, or other person connected with this corporation, or any private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the corporation, provided, however, that this provision shall not prevent payment to any such person of reasonable compensation for services performed for the corporation in 13 effecting any of its reli=i ---^—'cx provided that such compensation is otherwise permitted by r these bylaws and ia fixed ' resolution s;nod000uchpcm000rpwc000asbu J) be entitled io share in the distribution of, and shall not receive, any uf the corporate assets on dissolution of the corporation. All members, ifuoy'of1b000rporudonobul|bedcouedtubuve e»yre»ug :onmoutcdand agreed that oo such diyoo)udouor winding upofthe aff�roofthe corporation, ^- whether voluntarily or involuntarily, the assets of the corporation, after all debts have been tioficd,shall be distributed uy required hy the articles of incorporation ofthiu corporation and not otbsrwise. Membership Provisions of 4 College �� ~ & California Religious Corporation ARTICLE 13MEMBERS SECTION 1, DETERMINATION AND RIGHTS OF MEMBERS The corporation obu}buvonn}yoo*dumsofzuuumhcm.I�o��ecobcrob�| hold zuorethan one ~^ membership iu the corporation, Except as expressly provided inor authorized bv the articles of �b i .) �incorporation orby\m*m o�tbia corporation, o]) memberships shall have the oumo ou, 1a, pc v/ egen, restrictions, and conditions. SECTION 2'QUALIFICATIONS OF M8MBE RS The qualifications for membership iu this corporation are me follows: Members shall understand and adhere to the MAPS 4 Colleges' mission, vision, and goals. Muozbora mbml} fill out umuitteo application, oi8o the zuerohcrebip ugrecno*o1, pay annual dues, and accept the board of directors' decisions. The board shall determine the ruozubczabip dues. More qualifications, structure, and details will ha decided bv the board. SECTION 3'ADNUSSIK»N OF MEMBERS Applicants shall be admitted to membership as long as they adhere to the member qualifications. SECTION 4. FEES, DUES, AND ASSESSMENTS (a) The following fee shall h* charged for making upp li cati oo for membership in the corporation. The board will decide the fee. (h) The annual dues payable to the corporation by nounubem shall bu determined by the board of directors. SEC `R_ON 5. NUMBER OF MEMBERS There luuu limit ou the number of members the corporation may admit. SECTION 6. MEMBERSHIP "DO OK The corporation shall keep u membership book containing the name and address of each member. Termination of the membership of any member shall be recorded in the book, together with the date of termination of such membership. Such book shall be kept at the corporation's principal 14 office and shall be available for inspection by any director or member of the corporation during regular business hours. The record of names and addresses of the members of this corporation shall constitute the membership list of this corporation and shall not be used, in whole or part, by any person for any purpose not reasonably related to a member's interest as a member. SECTION 7. NONLIABILITY OF MEMBERS A member of this corporation is not, as such, personally liable for the debts, liabilities, or obligations of the corporation. SECTION 8. NONTRANSFERABILITY OF MEMBERSHIPS No member may transfer a membership or any right arising therefrom. All rights of membership cease upon the member's death. SECTION 9. TERMINATION OF MEMBERSHIP (a) Grounds for Termination. The membership of a member shall terminate upon the occurrence of any of the following events: (1) Upon his or her notice of such termination delivered to the president or secretary of the corporation personally or by mail, such membership to terminate upon the date of delivery of 1-r, rj to-rP nr date of deposit in the mail. (2) Upon a determination by the board of directors that the member has engaged in conduct materially and seriously prejudicial to the interests or purposes of the corporation. (3) If this corporation has provided for the payment of dues by members, upon a failure to renew his or her membership by paving dues on or before their due date, such terminating to be effective thirty (30) days after a written notification of delinquency is given personally or mailed to such member by the secretary of the corporation. A member may avoid such termination by paying the amount of delinquent dues within a thirty (30) day period following the member's receipt of the written notification of delinquency. (b) Procedure for Expulsion. Following the determination that a member should be expelled under subparagraph (a)(2) of this section, the following procedure shall be implemented: (1) A notice shall be sent by mail to the last address of the member as shown on the corporation's records, setting forth the expulsion and the reasons therefor. (2) The member being expelled shall be given an opportunity to be heard, either orally or in writing, at a hearing to be held not less than ten (10) days before the effective date of the proposed expulsion. (3) Following the hearing, the board of directors shall decide whether or not the member should in fact be expelled, suspended, or sanctioned in some other way. The decision of the board shall be final (4) if this corporation has provided for the payment of dues by members, any person expelled from the corporation shall receive a refund of dues already paid. The refund shall be prorated to return only the unaccrued balance remaining for the period of the dues payment. SECTION 10. RIGHTS ON TERMINATION OF ME MBERSHIP 15 All rights of a member in the corporation shall cease on termination of membership as herein provided. ARTICLE 14 MEETINGS OF MEMBERS SECTION 1. PLACE OF MEETINGS Meetings of members shall be held at the principal office of the corporation or at such other place or places within or without the state of California as may be designated from time to time by resolution of the board of directors. SECTION 2. ANNUAL AND OTHER REGULAR MEETINGS The members shall meet annually on the beginning of the fiscal year. No time has yet to be determine. The board and staff will determine the exact date and time. If the day fixed for the annual meeting or other regular meetings falls on a legal holiday, such meeting shall be held at the same hour and place on the next business day. SECTION 3. SPECIAL MEETINGS OF MEMBERS (a) Persons Who May Call Special Meetings of Members. Special meetings of the members shall be called by the board of directors, the chairperson of the board, or the president of the corporation. In addition, special meetings of the members for any lawful purpose may be called by five percent (5 %) or more of the members. SECTION 4. NOTICE Of MEETINGS (a) 'rime of Notice. Whenever members are required or permitted to take action at a meeting, a written notice of the meeting shall be given by the secretary of the corporation not less than ten (10) nor more than ninety (90) days before the date of the meeting, (b) Manner of Giving,,Notice. Notice of a members' meeting or any report shall be given either personally or by mail or other means of written communication, addressed to the member at the address of such member appearing on the books of the corporation or given by the member to the corporation for the purpose of notice. (c) Contents of Notice. Notice of a membership meeting shall state the place, date, and time of the meeting and (1) in the case of a special meeting, the general nature of the business to be transacted, and no other business may be transacted, or (2) in the case of a regular meeting, those matters which the board, at the time notice is given, intends to present for action by the members. Subject to any provision to the contrary contained in these bylaws, however, any proper matter may be presented at a regular meeting for such action. The notice of any meeting of members at which directors are to be elected shall include the names of all those who are nominees at the time notice is given to members. (d) Notice of Meetings Called by Members. If a special meeting is called by members as authorized by these bylaws, the request for the meeting shall be submitted in writing, specifying the general nature of the business proposed to be transacted and shall be delivered personally or sent by mail or by email to the chairperson of the board, president, vice president, or secretary of the corporation. The officer receiving the request shall promptly cause notice to be given to the members entitled to vote that a meeting will be held, stating the date of the meeting. (e) Special Notice Rules for Approving Certain Proposals. If action is proposed to be taken or is taken with respect to the following proposals, such action shall be invalid unless unanimously 16 approved by those entitled to vote or unless the general nature of the proposal is stated in the notice of meeting or in any written waiver of notice: SECTION 5. QUORUM FOR MEETINGS A quorum shall consist of a majority of the members. SECTION 6. MAJORITY ACTION AS MEMIBERSHIP ACTION Every act or decision done or made by a majority of the voting power present in person or by proxy at a duly held meeting at which a quorum is present is the act of the members, unless the law, the articles of incorporation of this corporation, or these bylaws require a greater number. SECTION 7. CONDUCT OF MEETINGS Meetings of members shall be presided over by the chairperson of the board or, if there is no chairperson, by the president of the corporation or, in his or her absence, by the vice president of the corporation or, in the absence of all of these persons, by a chairperson chosen by a majority of the voting members, present in person or by proxy. The secretary of the corporation shall act as secretary of all meetings or members, provided that, in his or her absence, the presiding officer shall appoint another person to act as secretary of the meeting. SECTION 8. ACTION BY WRITTEN BALLOT WITHOUT A MEETING Any action which may be taken at any regular or special meeting of members may he taken without a meeting if the corporation distributes a written ballot to each member entitled to vote on the matter. The ballot shall set forth the proposed action, provide an opportunity to specify approval or disapproval of each proposal, provide that where the person solicited specifies a choice with respect to any such proposal the vote shall be cast in accordance therewith, and provide a reasonable time within which to return the ballot to the corporation. Ballots shall be mailed or delivered in the manner required for giving notice of meetings specified in Section 4(b) of this article. All written ballots shall also indicate the number of responses needed to meet the quorum requirement and, except for ballots soliciting votes for the election of directors, shall state the percentage of approvals necessary to pass the measure submitted. The ballots must specify the time by which they must be received by the corporation in order to be counted. Approval of action by written ballot shall be valid only when the number of votes cast by ballot within the time period specified equals or exceeds the quorum required to be present at a meeting authorizing the action, and the number of approvals equals or exceeds the number of votes that would be required to approve the action at a meeting at which the total number of votes cast was the same as the number of votes cast by ballot. Directors may be elected by written ballot. Such ballots for the election of directors shall list the persons nominated at the time the ballots are mailed or delivered. If any such ballots are marked "withhold" or otherwise marked in a manner indicating that the authority to vote for the election of directors is withheld, they shall not be counted as votes either for or against the election of a director. A written ballot may not be revoked after its receipt by the corporation or its deposit in the mail, whichever occurs first. SECTION 11. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING Except as otherwise provided in these bylaws, any action required or permitted to be taken by the members may be taken without a meeting, if all members shall individually or collectively consent 17 in writing to the e members. written consent or on by written nconsentlslhall have hehsame force and effect as proceedings of the the unanimous vote of the members. WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS We, the undersigned, are all of the persons named as the initial directors in the articles of incorporation of MAPS 4 College, a California nonprofit corporation, and, pursuant to the authority granted to the directors by these bylaws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing bylaws, as the bylaws of this corporation. Dated: 9 ( �� Dr. George Taylor, Director Sesse Lee, Director Sarai Koo, Director CERTIFICATE I. This is to certify title thereto andgthat gsuch bylaws were duly adopted by he board of directors oaf said named to the trtl corporation onf the date set forth below. Dated: t Dr. George Taylor, Secretary t i I City of Baldwin Park- Community Development Block Grant Application MAPS 4 College '4 , V X &ft zRate of California Secretary of State 1, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: That the attached transcript of page(s) has been compared with the record on file in this office, of which it purports to be a copy, and that it is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of Sec /State Form CF-107 (REV 112007) OSPOS 99734 INDOR'ED - FILED IN THE Of FICE OF THE SECRET A R Y OF STATE OF THE STATE OF CALIFORNIA 1 l 1 ONE: The name of this corporation is MAPS 4 College. TWO: This corporation is a religious corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. THREE: The name and address in the State of California of This corporation's initial agent for service of process is Sarni Koo, 13337 South Street 4574, Cerritos, CA 90703. FOUR: The Corporation is hereby organized for the following purposes: (a) To provide post-secondary options for youth that would enable them to seek a college-going opportunity so that they will lead morally, spiritually, and ethically enriched lives; (b) To equip and train students to understand the college admission process (c) To collaborate with local organizations, churches, and other programs that will encourage youth to pursue truth and find their purpose; (d) To participate in any other charitable and religious purposes as agreed to by the board of directors. FIVE: (a) This corporation is organized and operated exclusively for religious, educational, charitable, and literary purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. (b) Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (1) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code. (c) No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of, or in opposition to, any candidate for public office. SIX: The name and address of the person appointed to act as the initial director of this corporation is: Name Address Sarai Koo 13337 South Street #574, Cerritos, CA 9070 ) SEVF.N- The property of this corporation is irrevocably dedicated to religious purposes and no part of the net income or assets of the organization shall ever inure to the benefit of any director, officer, or member thereof or to the benefit of any private person. On the dissolution or winding up of the corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of this corporation, shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for religious purposes and which has established its tax-exempt status under Section 501(c)(3) of the Internal Revenue Code. Date: 6/24/2008 ai Koo, Incorporator By the signature below, the =above - mentioned initial director of this corporation, hereby declare that I am the person who executed the foregoing articles of incorporation, which instrument is our act and deed. 04 �ai Koo, Incorporator IRS Tax Exempt Statement City of Baldwin Park - Community Development Block Grant Application MAPS 4 College INTERNAL REVENUE SERVICE DEPARTMENT OF T141 TREASURY P. (). BOX 250B CINCINNATI!, OH 45201 Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under. the Code section(s) listed in the heading of this letter. please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) Employer Identification Number: T 26-2915543 DLN; 17053192328008 NjjAPS 4 COLLEGE Contact person: C/o SARI�I KOO JA )B A MCDONALD If)# 31649 JACOB 13337 S ST STE 574 Contact Telephone Number: CE,RRITCS, CA 90703 (377) 829-5500 Accounting Period F7--ding: December 31 Public Charity Status: 170(b) (1) (A) (vi Yes Effective Date of Exemption: juiie 24, 2008 Contribution Deductibility: - y e s Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under. the Code section(s) listed in the heading of this letter. please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) - 2 - MAPS 4 COLLEGE Enclosures: publication 4221---PC Sincerely, Robert Choi- Director, Exempt Organizations Rtilings and Agreements Letter 947 (DO/CG) I (2008 and 2009 Financial Statements Included) - Statements are not audited. Explanation included City of Baldwin Park - Community Development Block Grant Application MAPS 4 College Most Decent Audited Financial Statement MAPS 4 College ( "MAPS ") ran. as a sole proprietorship in 2006. MAPS officially became incorporated as a nonprofit corporation June 25, 2008 and became a 501(c)(3) nonprofit organization December of 2008. Since MAPS 4 College is a new organization, financial statements have not been audited. MAPS plans to get the 2009 financial statement audited in 2010. MAPS attached the 2008 and 2009 financial statements. The attached 2009 financial statement is dated up to 11/30/09. MAPS hopes the financial statements will suffice. City of Baldwin Park - Community Development Block Grant Application MAPS 4 College MAPS 4 college Balance Sheet From June - December 31, 2008 Balance Sheet Dec 31, 08 ASSETS Current Assets Checking /Savings Bank - Washington Total Checking/Savings Other Current Assets Donated Facility Total Other Current Assets Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Donated Facility Total Accounts Payable Credit Cards American Express Credit Card Total Credit Cards Total Current Liabilities Total Liabilities Equity Opening Balance Equity Net Income Total Equity TOTAL LIABILITIES & EQUITY 16,334.06 16,334.06 900.00 90000 17,234.06 17,234.06 900.00 900.00 2,215.76 2,215.76 3,115.76 3,115.76 123.49 13,994.81 14,118.30 17,234.06 Page 1 of 1 MAPS 4 College Profit Loss June through December 2008 Jun - Dec 08 Total Travel and Meetings 3,650.63 Total Expense 9,798.19 Not Ordinary Income 13,994.81 Net Income 13,994.81 Page 2 of 2 MAPS 4 College Profit Loss June through December 2008 Jun - Dec 08 Ordinary Income/Expense Income Direct Public Support Corporate Contributions 3,100.00 Donated Prof Fees, Facilities 900,00 Business Contribution 1,000.00 Individual Contributions 17,280.00 Foundation Contribution 300.00 Total Direct Public Support 22,580-00 Program Income Counseling Service 1,213.00 Total Program Income 1,213.00 Total Income 23,79100 Gross Profit 23,793.00 Expense Business Expenses 100.00 Business Registration Fees 450.00 Total 60900 - Business Expenses 550.00 Facilities and Equipment Donated Facilities 900.00 Total Facilities and Equipment 900.00 Operations Books, Subscriptions, Reference 997.05 Postage, Mailing Service 148,50 Printing and Copying 128.36 Supplies 292.47 Telephone, Telecommunications Telephone, Telecommunications - Other 10.30 Total 65050 • Telephone, Telecommunications 10.30 Total Operations 1,576.68 Other Types of Expenses Advertising Expenses 2,925.88 Staff Development 195.00 Total Other Types of Expenses 3,120.88 Travel and Meetings Conference, Convention, Meeting 3,650.63 Page 1 of 2 11:16 AM MAPS 4 college 07104/09 Accrual Basis Statement of Financial Income and Expense i 1 Other Types of Expenses 15taff Developmentt/ConferPnce/Travei 195.00 990 Preparer /CPA 0.00 Professional Development, Conference 3,650.63 (Registration Fees 0.00 Page 1 of 2 June- Dec 2008 € NPO since end of j 1 June 2008 ;Ordinary Income /Expense income j - Direct Public Support -� j 'Corporate Contributions 3,900.00 I ;Donated Prof Fees Facilities 800.00 rBusiness Contribution 0.00 I Individual Contributions 17,480.00 Foundation Contribution k 300.00 - Other Types of Income Total Direct Public Support € 22,580.00 jProgram Income Programs Service �- 1,213.00 Totallncome 23,79100 iExpense jSalaries + Executive Director 0.00 'Benefits/Taxes i 0.00 j , Contract Services - Teacher - —0.00 1 Business Expenses 450.00 € I — .General Operations - -- i - i {I ;Rent and Utilities 900.00 :Educational Materials 997.05 Postage Mailing Service 148.50 Printing and Copying 128.36 +Supplies 292.47 Marketing and Advertising 2,926.88 (Memberships ,Telephone, Telecommunications 10.00 !Insurance 0.00 i 1 Other Types of Expenses 15taff Developmentt/ConferPnce/Travei 195.00 990 Preparer /CPA 0.00 Professional Development, Conference 3,650.63 (Registration Fees 0.00 Page 1 of 2 1:11 PM MAPS 4 College /12121109 Accrual Basis Profit & Loss January 1 through December 21, 2009 Jan I' Dec o1.ou ommzrymoumeuExpenoo |noum" 4a4ou'Direct Public Support 43410 Corporate Contributions 750z0 43450 |nuw1u. Business Contributions 14.618o0 Total 43400 Direct Public Support 15.360.00 44ouo- Indirect Public Support 44om- Donated Facility 14.100.00 Total ^4000- Indirect Public Support 14.100.00 46400 - Other Types of Income 4s4xo Miscellaneous Revenue 23.00 46440 Book Purchases 390.00 46450 rxnomisino 30.00 404V0- Other Types of Income 'Other 4.05 Total 4o4no' Other Types ofIncome 447.05 4ruU0- Program Income 4r23s-Class Fees 4rcoa' Writing 1o1 753.00 4r2or' Writing uoo 1.443.00 47238 Critical Reading 101 e63o0 47244' Individual Tutoring 1.480.00 4rcso' Tuition Discount -noaoo Total 47c3s- Class Fees 4.256.00 47600 - Counseling 47rnO- individual Counseling 455.00 47ono- Group College Counseling 4ro4o' Group Counseling Module c 2.250o0 47860 Group Counseling Module o 1.950.00 Total 47000' Group College Counseling 4.280o0 Total 47600 - Counseling 4,655.00 400uO- ACT Test Pep 48100 ACT Test Pmp - neou|u, 7.270.00 48000 AoTTospmp - cxoe, 300.00 Total 48000 ACT Test Prep 7.570o0 48OOU'MAPS 49100 MAPS Summer Program 2.850o0 Total 49000 MAPS 2.850o0 Page 1mn 1:11 PM MAPS 4 College 1212109 xccmo| Basis Profit & Loss January 1 through Deoennbnr21I �00Su1 on 49500'ASA Service Charges 47z0 47200 Pmommo mxomn - cxho, -175.00 Total 47200 Program Income 19.203o0 Total Income 49,110.05 Expense soeoo - ouuin*sssxpo^oea C- Service Charges-credit card fee 33.1e Total s0000- Business Expenses 33.1e aumo- Contract Services 151.31 8211n' Accounting Fees uu000 62128 Teacher 'Contractor 4.370o0 62180 Contract Services 'Other 288.00 Total 62100 Contract Services 5.243o0 62800 - Facilities and Equipment szoua. Business Licenses and Fees 151.31 scuau- oonmeuFacoKins 0.00 ozo4u. Equip Rental and Maintenance 23.23 oonpV. AuminSvnp|ien 104.22 ou88o- Rent, Parking, Utilities 2e0.00 Total 62800 - Facilities and Equipment 528.76 ssoo .DpomUuus 0001u- Books, Subscriptions, Reference 5720.25 Vn01o' Marketing Expense 2.761.04 65017- Organization Dues 155o0 osuzo Postage, Mailing Service 132o0 osuoo Printing and Copying 193.95 65040 Supplies 1.632.50 65041 Program Supplies 240.79 8o0o0- Telephone, Telecommunications 454.1e ssoOo- Gift card 125.00 osoro Stipend 925.08 onouo Fnux 217.35 annyo Auto Insurance 757.98 as000 oponationn - [xxo, 49e.00 Total 65000 - Operations 13,814.12 65100 - Other Types mExpenses uo1oo- Insurance - Liability, o and 0 2.255.68 Total 65100 - Other Types of Expenses 2,255.68 so0oo. Payroll Expenses Page 2 of 3 1:111 PM MAPS 4 College 12121/09 Accrual Basis Profit & Loss January I through Decernber,12an' 12%Re9 21, 09 66500 • Payroll Taxes 2,671.61 66000 • Payroll Expenses - Other 12,500.00 Total 66000 • Payroll Expenses 15,171 .61 67000. Camp Activities 67100 Camp Activities-Supplies 777.94 67200 Camp Activities-Food 785.98 67000 Camp Activities - Other 998.42 Total 67000 Camp Activities 2,562.34 68300 • Travel and Meetings 68310 Conference, Convention, Meeting 2,054.88 68320 Travel 56.40 68330 • Travel - Hotel 337.21 68340 • Travel - Airline 11,010.20 68350 • Auto 56.40 Total 68300 • Travel and Meetings 3,515.09 86000 • Credit Card Finance Charge 103.23 Total Expense - 43,227.01 Net Ordinary Income 5,883.04 Other IncomelExpense Other Income 85000 • Income from Credit Card Company 57.72 Total Other Income 57.72 Net Other Income 57.72 Net Income 5,940.76 Page 3 of 3 1:34 PIVI MAPS 4 College 12/21109 Accrual Basis Balance Sheet As of December 21, 2009 Dec 21, 09 ASSETS Current Assets Checking/Savings 10000 • Chase 6,298.40 Total Checking/Savings 6,298.40 Accounts Receivable 11000 - Accounts Receivable 419.00 Total Accounts Receivable 419,00 Other Current Assets 1112 • Gift Card 50.00 12000 Undeposited Funds 250.00 12300 Summer Camp - food 5.00 Total Other Current Assets 305.00 Total Current Assets 7,022.40 Fixed Assets 15000 . Furniture and Equipment 241.07 Total Fixed Assets 241.07 TOTAL ASSETS 7,263.47 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 25000 - American Express 1,322.71 Total Credit Cards 1,322.71 Total Current Liabilities 1,322.71 Total Liabilities 1,322.71 Equity Not Income 5,940.76 Total Equity 5,940.76 TOTAL LIABILITIES & EQUITY 7,263.47 Page 1 of 1 Chase Online - Account Activity My Accounts > P <sura tvdty AC-count Activity 0 Print 0 Help with this page WqpAii Leafn more about L ill Chase.corn to rnanage your N!ote for �Ormr�r Us--g-- aCCOUnts. Wire Access Payroll Money Mana-er Det,-,,flI,3 4 E)USINIFSS FREE (,,HK 2181) Present Balance $7,066.04 Uncollected funds — Total Available Balance $7,066.04 Available Credit $0.00 Available Plus Credit $7,066.04 ---1 Show me... All Transactions FShow— Next Transaction Results (1 - 32) for BUSINESS FREE CHIK (-2181) Date Type Description Pending Misc. Credit DEPOSIT Ul Pending Check CHECK # 1081 Pending Check CHECK # 1080 WE POS DEBIT MAUI ROSE GRILL INC FULLERTON Pending Misc. Debit CA V1 12/14/2009 Debit Card DISCOUNT 4 U ARTESIA CA 12/11 DISCOUNT Transaction 1211412009 Deposit DEPOSIT ID-NUMBE "�.E.,., (view) R _1241 62 12/10/2009 Check CHECK # 1079,6',,`] view) VZ WIRELESS VW VZW WEBPAY 4963240 TEL 12/09i2009 ACH Debit ID:0000751800 12!03/2009 Check CHECK # 1077 jf_w#w) 12/0212009 Check CHECK #1078— lylew) 12/01/2009 Debit Card LIFECHANGERS MEDINA OH 11/30LIFECHANG Transaction 11/30/2009 Debit Card MAUI ROSE GRILL INC FULL 11/28MAUI ROSE Transaction 11/27/2009 Deposit DEPOSIT ID-NUMBER 594161 (view) 11/25/2009 Debit Card THE DIBBLE INSTITUTE 030 11124THE DIBBL Transaction AMERICAN EXPRESS ELEC REMIT 11/24/2009 ACH Debit 091123061952261 WEB ID: 0005000008 $0.00 Debit $2,000.00 $2,000.00 $30.23 $16.28 $288.00 $87.55 $640.00 $100.00 $3,575.00 $24.31 $350.31 $30.00 Page I of 2 FrAcy I'd Me tt)—, ► Pav bills a See -Account -S-eternents b See account notices 1 See more choices SrmmhTm,11sac1tions Credit Balance $4,400.00 $6,696.27 $753.00 $6,712.55 $5,959.55 $6,247.55 $6,335.10 $6,975.10 $7,075.10 $10,650.10 $660.00 $10,674.41 $10,014.41 $10,364,72 Chase Online - Account Activity Page 2 of 2 11124/2009 Debit Card THE UPS STORE #0514 CERR 11/23THE UPS S $132.00 $10,394.72 Transaction 11/19/2009 Check CHECK-# 1075 $200.00 $10,526.72 11/12/2069 Deposit DEPOSIT IF) NUMBER 112035 $1,000.00 $10,726.72 11/12/2009 Deposit DEPOSIT ID NUMBER 112034 (view) $1,750.00 $9,726.72 1/10/2009 ACH Debit AMERICAN EXPRESS EL[C REMIT $100.0f) $7,976.72 091109061653830 WEB ID: 0005000008 11,10612009 Check Cl IECK * 1074 = r (VieN) $250,00 $8,076.72 11.106,12009 Check CHECK _# 10-13 (view) $680.00 $8,326.72 1 110512009 Check C',iECK#-1075,-" i(view) $2,000.00 $9,006.72 11/05/2009 Deposit DEPOSIT ID NUN PER 998731 (view) $10100 511,006,72 11/05/2009 Deposit DEPOSIT ID NUMBEF. R 998733 (view) $297.00 $10,906.72 11/03/2000 Check CFIECK4"072 $200.00 $10,609.72 Debit Card SHERATON GRAND HOTEL SAC $11.29 $ 10, 88 0 n .12 11/02/2000 Transaction 10/29SHERATON 10/30/2009 Debit Card SHERATON GRAND HOTEL SAC $23.67 $10,821.01 Transaction 10128SHERATON 10/29/2009 Debit Card UNITED 0162198905321 R 10/27UNI-FED $186.20 $10,844.68 Transaction 10/26/2009 Check CHECK #_ 1071 $100.67 $11,030.88 10/26/2000 Check CHECK # 1069 sz =0 (view) $1.600.64 $11,140.55 110/23/2009 Misc. Debit WITHDRAWAL $100.00 $12,741.19 Next > Security I Terns of-Use I Legal Agreements and Disclosures irh 2009 JPMor(,)_ Ch4 se & (""") I I , 1 , . . I I A _____,0 A I_1 nnl �0'7C C 1 7/71 /(W) Past and Present t ` a City of Baldwin Park - Community Development Block Grant Application MAPS 4 College City of Baldwin Park - Community Development Block Grant MAPS 4- College Past, Present, and Projected Accomplishments Past Accomplishments - 2006 - 2008 Program: * Provided couriseling services at Cerritos High School to 50+ senior students * Represented MAPS at 4 local college fairs (Pasadena, Santa Monica, Agoura Hills, and Torrance) - spoke and counseled with over 700 students and parents * MAPS was in charge of the counseling booth at the 4"' Annual Korean College Fair that annually attracts over 5000 students and parents. * Provided individual and group college counseling to 100, 6"' grade to adult students throughout LA and Orange County * Launched three college tours (Northern CA., Southern CA, and east cost) -- took over 10 students * Conducted two financial aid and college application seminars - 20 students Administration: * November 2006 and 2007- Introduction to the College Process Presented at Cerritos High School (over 100 students) November 2006 and 2007- The College Process Presented at Cerritos High School over vii s+, LLt%A%.A1L0) * Opened its office in Los Angeles - September 2008 * Featured in the Korea Times -- October 6, 2008 * Conference speaker at the Independent Educational Consultants Association in 2007 Present Accomplishments - 2 Program: * College Counseling Program - served 120 high school senior students * Provided over 500 students and parents counseling and testing advice at four local college fairs (Pasadena, Anaheim., Fullerton, and Long Beach) * Mountain Top Summer Camp - 29 students from all over CA and Nevada came to spend 3 days with college admission officers and college counselors. They visited the Claremont Colleges as well. * Implemented two college tours for over 100 senior students to visit Chapman University and over 100 junior students to visit UC Irvine * Launched a college fair with the Regional Admission Counselors of California in Fullerton, CA Provided free tutoring services called Peer 2 Peer Ment-i-Mg Program almost every Thursday * 10 college and adult students participated in the comnitmity service/internship program * ACT Test Prep Programs began May 2009. Since then, MAPS provided four test prep programs. ACT Test Score Improvements Scores improved for students who took the one month ACT Test Prep Course and provided us with the actual test results. More students took the course; however, they City of Baldwin Park - Community Development Bloch Grant MAPS 4 College have not provided MAPS with a posttest score. Note: An ACT score of 36 is the highest score on the exam. Test 0259C Real. ACT Test ACT Point Gain (SAT equivalent) Composite 14 Composite 25 1 l points 740 poin Composite 24 Composite 34 10 points 660 points) Composite 20 Composite 27 - 7 points (430 paints) Composite 27 Composite 32 5 points (3 30 paints) Composite 23 Composite 27 4 points (290 oints Composite 24 Composite osite 29 Composite: 28 Com osite: 33 4 points (290 oints) 4 points (290 points) Composite 26 Composite 30 _4 points (290 points Composite 26 Com osite30 4 points (290 points) Composite 30 Composite 33 3 points 230 points) Composite 27 Composite 20 Composite 30 Composite 22 3 points (230 points) 2 paints (160 points) Composite 28 Composite 30 2 points (150 points) Composite 33 Composite 34 1 point (140 points) Com osite 3O Composite 31 1 oirit 9d .Dints Administration: * Opened new office in Fullerton, CA * Attended the Harvard University Sumner Institute on College Admission training * CEO was speaker at "Spearing Truth for Unity" Asian American Youth Summit at the California Endowment P'roiected Accomplishments - 2010 Program: * Launch Personal Development Classes at public high schools, charter schools, and organizations in Los Angeles and Fullerton and serve over 1,000 students * Launch Personal Development Classes for over 500 adults * Provide 20 seminar style college and financial aid workshops throughout California * Provide a college counseling programs in Fullerton, Artesia, and Baldwin Park * Implement 10 SAT /ACT test prep courses " Implement Peer 2 Peer Mentoring program in Fullerton and Artesia * Provide a summer camp for l Ot" - l 2t" grade students in August, which will include two college tours (Claremont Colleges and CSU Pomona) * Provide counseling services at local college fairs Administration * Launch. MAPS at two locations: Artesia, CA and Baldwin Park * Present at regional and national conferences regarding youth and education l I 4/t �y & � �zL -'�� / � ORGANIZATION 1 , 10 L L�' �\'A'-<- Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. L/ APPLICATION FORM 2. 1�-/' BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY -LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: • 14403 E. Pacific Avenue Baldwin Park, CA 91706 roudgusum-,nd MAN MWAKM 19LI3 N 0J Hill 9"0 FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT JXZ'Valley Recovery Services, Inc. Agency Address: 3430 Number Cogswell Road El Monte 91732 Street City Zip Code Administrator:- Robert V. Shear Title: — xecutive Director Administrator Telephone: Project Site Address: Project Manager: �11 fc1f 626-463-3417 Project Manager's Telephone: 626-453-3408 Fax: 626-453-3422 City 91732 Zip Code Fax: 626-463-3422 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Has the Agency previously received funding from the City of Baldwin Park? previously , J — J X Yes (if yes, number of years_) Grant Amount Requested $- 14.493 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Mid Valley Recovery.!5ervices provides -crucbLfinkialhe-cmt4uum-of-sepAGes for homeless persons recovering from atc-o -r dniq a ctinng up-SuppGrfive44oUSjng- hol and othp Proaram orovides a wide raice of sewices to assist iT1eiVj1O4,L2ls ;400 gal 111104315MM2 O&MIMMOEM ;L--Ve!epmenT and maintenance of independent living-skills. pe L-managament and peFiedie -JFUg testing. All of thes The small children who have rompletpri residen4a] twatrng t fQr;;ddkr#MGR-7-OF Whe We Otte —le idu iu i4teld a neriod-of Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Beneficiaries are homeless individuals recovering from alcohol or other drug addictions. Describe any special characteristics of your client population. All participants attend active treatment as well as 12-Step recovery programs Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes No If yes, does your intake sheet and supporting documentation obtain the following: Pursuant to federal requirements, if your agency is unable or unwng to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, th,--A Executive Director must certify • that effect below: K L' Printed Name "I C'14� 1 Signafdre Title MR I Name Yes No 2. Address Yes No 3. City in which client last resided. Yes No 4. Number of family members. Yes 1,// No 5. Total family (household) income. Yes b,"' No 6. Ethnicity Yeses No 7. Female head of household Yes No Pursuant to federal requirements, if your agency is unable or unwng to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, th,--A Executive Director must certify • that effect below: K L' Printed Name "I C'14� 1 Signafdre Title MR Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: Abused children Battered spouses Elderly persons • Illiterate persons Persons with acquired immune Deficiency Syndrome (AIDS). Adults meeting Bureau of Census definition of severally disable persons Homeless persons Migrant farm workers Which further escribes the activity you are proposing? A) V/ The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) - The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. A'1 r CL cn Cl) c v M N _ ct O Upi Cab � °mss Cl) O a '' ` N N a) Aa R R 0 C O= I_ ® m ° fD M 0 y r« ,- =3 K o � :3 rt ®(n s W � �` y � CL N "� 0 m C7 CD „^R aN 1 o 5) 0) 0 n Ci n O a t` 4 CL ' O p O o 0 O m 3 to m rr `< O N � RR � nm O CL0 Rl n � I s+ r � A'1 r 4R _ N � RR � Rl • � I s+ r � �t • w A'1 r 0 r+ tLt A) s CU N 0 "a m CD :3 0 =r (D > a (n 5 0 0 1.-.r U) 5 0 CD Ai cr . 0 =3 CD CD 0) ww CD 0 CD Cf) c .0 (D co 0 CD c '0 CD U) K (D CD x (D cr c U) (D 3 CD (D CD (D x C�- K 0 CD — 0 CD 'a 0. 0 "a (D -5 0) ct (0 m x -0 m W m F 0 0 III • IF --i 0 -4 � N) 0 (0 CD m PO co 0 cn -11 co PO 0 w 0 a l 0 0 CD N o O N co (D CD co C� m co On (31 w C) 1 0 0 0 a) 0 O 0 0 0 0 C) C) 0 0 C) C) 0 0 C) -4 N) co �o CO -A co --4 cn CD w 0 1 -P 0 0 (D (D r.L CA ca :11 P p P CD -4 00 PO 0 CA) to 4 0 C) N 0 1 C) -1i co CD N) N) (D 1 1 co 1 0 C) C) 1 CD cn M. III • IF Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 2- 4. L)L � I 5. tjj�4 14 &Y,41 Name of Executive Director c/ �✓4 -1-CA Please provide the actual number of your total clients to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year BALDWIN PARK ------RESIDENTS RESIDENTS Actual 07/1/09 TO Current 0 Projected 07/01 /10 TO 06/30/11 Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): I P 11) ( 0c A, 0111- �K' All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. • 70H As the Executive Director, or duly authorized representative of A4 i j)�,Af L W&- z-c (Agency), I certify that the applicant i fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of -pr;i irxj fhof fhin infnrmnfinn nrovided in this Pk-,IJUI Y that 1"k the — 1. 11— application is true and correct. Print Na ew"�__' Ll 1�2111C&Lllfiel_t_( Title of Officer S i a Date nre Phone Number 13YLAWS OF ARTICLE 11. STATEMENT 00 PURPOSE The purpose of the corporation shelf be: (d) to participate, at the direction of the Board of Directors, in programs designed to assist the recovering alcoholic, such as the development and management of an alcohol free living center. 01 ARTICLE III. MEMBERSHIP a9qkOq_1_- Mgm—b-ers This corporation shall not have any members. BRONOA2. votinaDgLts Any action which would otherwise require approval by a majority Of all members or approval by the members shall only require approval by the Board of Directors. All rights which otherwise vest under the non-profit public corporation law in the members shall rest in the directors. ARTICLE IV. T..,.. BOARD OFT " ECTORS r'%INW %JF- LJIR The business, property, management and affairs of the corporation shall be n OA '_veM_d by a Boan.4 of Lill ti composed of no less than three, (3) and no more t�tvl than eleven, (11) persons. 29-cko-0-21 Mamucies All vacancies on the Board o b f Directors shall be filled by a majority • the Board members voting, Any director may nominate a Person to a =4NIA, tit Se�cti �3 GeneraLE-Qwers OffAVWM,1iM1 ir.-M77-il•nT. M-NN."WORM-M lap Ev oylaws ancl Me laws • the State of California, Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board of Directors shall have the following powers, to wit: (a) to conduct, manage and control the affairs and business of this corporation and to make such rules and regulations therefore not inconsistent with the law, the Articles of Incorporation and these bylaws; k continued; ARTICLE IV. BOARD OF DIRECTORS Btc—tLp—n 3 -General Powers. (b) to borrow money and incur indebtedness, and to secure the same by mortgage, pledge or deed of trust of property, real or personal. Terms and amount of such indebtedness and the nature of any security therefore shall be entered in the minutes of the Board of Directors and the note or other evidence of obligation given, together with any pledge, mortgage, deed of trust, or other. security given therefore, signed officially by the president, of the Board of Directors and countersigned by the secretary shall be binding upon this corporation. In the absence or unavailability of the president of the Board of Directors, the signature of any Vice President or of the Treasurer shall have the same force and effect as the signature of the president on any of the instruments above referred to; (C) to select and remove all officers of this corporation, prescribe their powers and duties consistent with law, with the Articles of Incorporation and these bylaws; fd1 to emplo y an Execut-11"M UM UTTI Di 'ctor/Chief Executive Mcer, who shall in turn be empowered to employ persons as the Work of the corporation may require. The Board of Directors shall establish the compensation of the Executive Director/Chief Executive Officer, who in turn, operating with a general Policy established by the Board of Director--, shall fix compensation of other employees; (f) to delegate, from time to time, such authority as they may deem desirable or expedient to the officers or agents of the corporation or to any one or more directors acting as a committee, so that the business of the corporation shall, at all 'times, be transacted effectively and with dispatch, continued; aectio.4 Me-MrInA (a) The Board of Directors shall meet on the third Thursday of every month at the principal office of the corporation or such other location as may be designated from time to time by the Board of Directors. Special meetings may be called at any time by the Chairperson or upon the request of three or more directors and shall be duly noticed. (b) Notice of the meetings of the Board of- Directors* shall be mailed at leapt five, (5) days day 0`1 the meeting to each director at iast , s prior to the 4- his or her last known address. If written notice cannot be delivered, then notice shall be given no less then 48 hours by telephone, facsimile transmission or personal delivery. A (C) One half or more the Current directors shall constitute a quorum for the transaction of business, and if a quorum is present, a majority of those present may transact any business of the board except in matters wherein these bylaws otherwise expressly provide to the contrary. There shall be no voting by proxy. ARTICLE V. OFFICERS Ser,t* i f E kc—ri —on s The officers of the corporation shall be a President, a Vice-President, a Treasurer and a Secretary. No officer shall hold more than one office. The Executive Director/Chief Executive Officer may be elected by the directors to serve as secretary. 2ection_�, Additional _Qfficers The Board of Directors, from time to time, may create such other offices and appoint such other officers as the Board may deem necessary. atc—flunA Preside I nt The President shall be selected by and from the membership of the Board of Directors and have the following duties and responsibilities: (a) Preside over the meetings of the Board of Directors, and; (b) Appoint such committee as may be necessary or desirable to carry out the purpose of the corporation and shall be an ex'-officer member of all committees, and; (c) represent the Board, as needed, on matters pertaining to the management and operations of the corporation, which shall include the signing of documents and other papers necessary to conduct the business of the corporation, M;WR The Vice-President shall assume the duties and responsibilities of the President in his or her absence or disability or his or her inability to act as president, In the event of resignation or removal of the President, the Vice-President shall assume the office of President until the next regular election. aQ -C f on & IMag—surej The Treasurer shall be responsible for the financial management overview of the corporation and shall be empowered to sign with other persons designated by the Board of Directors all checks and other documents necessary to transact the business of the corporation. -s-ection Z' $Ag eta ry The Secretary shall keep the general and detailed records of this corporation, preserve all books and documents and communications and keep an accurate record of all meetings of the Board of Directors and shall keep or cause to kept ,accurate records of all committees. sec LO—n. Executive Dire -.Lo_r/Chie fti9f_Exgjzujt1jvg_QfffM The Executive Director/Chief Executive Officer shall be hired by the Board of Directors to manage the operations of the corporation and to administer programs which further the purpose of the corporation. Specifically, the duties of the Executive Director/Chief Executive Officer shall include, but not be limited to the following; (a) To act and speak for and otherwise represent the corporation in all matters in which the Board of Directors has not forma I lydesignated some other person to so act, and; (b) to hire and discharge employees and to recommend salaries and personnel policies, and; to create and discharge indebtedness covering the ordinary operational expense of the corporation, and; (d) to maintain all financial records and to manage the business affairs of the corporation, Inciudinq the preparation of detailed financial statements and budgets of individual 'programs and the corporation as a whole. Financial statements and budgets shall be presented to the Board of Directors at the first Board meeting following the preparation. All financial records shall be available to Board members for review during business days, and; M to recommend training and education programs on alcohol and substance abuse for clients, staff, community organizations and the community as a whole, and; (g) to recommend agency mission, policies and program model and design, however, the establishment and approval of the corporation's mission, policy or program lies solely with the Board of Directors, and; (h) to recommend to the Board of Directors material changes desired in the programs or program facilities with cost estimate and benefits to be derived there from and, upon action of the Board of Directors, shall be authorized to carry out the material change(s) desired, and; rj to execute contracts and agreements for services on behalf of the corporation, subject to prior approval or subsequent confirmation of the Board of Directors. No individual Board-Officer or Member shall interfere with the administrative duties of the Executive Director/Chief Executive Officer,- nor shall anyone, except the Board of Directors as a whole, or as assigned by them, dictate or interpret policy or attempt to assign work to the Executive Director/Chief Executive Officer. The Board of Directors may terminate the Executive Loirector/Chief Executive Officer upon a 2/3 vote pf all the current Board Members, consistent With the personnel policies of the corporation, ARTICLE VII. ADVISORY COUNCIL The fiscal year shall be from the first day of July to the last day of June of the next succeeding calendar year, both inclusive.. 5ectio 1, Onership ;M491 All rents, issues, profits, income, contributions, dues, real estate, improvements on real estate', furnishings, equipment and other assets and properties of every kind, acquired for the use or benefit of the work of the corporation, from whatever source, shall be acquired in the name of and for the use and benefit of the corporation and continued; ARTICLE IX. FUNDS AND PROPERTIES $tC_tL0n_t QwnershjD shall be its property and not the property of any committee, agency or person, and the use, disposition and application thereof -for and among the various activities of the corporation shall be at the sole discretion of the Board of Directors. lg_c�ron 2 Distribution On any distribution in part or otherwise, of the assets of-the corporation, under a dissolution of the corporation, or, otherwise in accordance with ilaw,all -assets shall be given to sortid similar organization exempt under Section 501 (c) (3) of the Internal Revenue Code, said organization to be determined by the Board of Directors in accordance with the laws of the United States and the State of California. The corporation and its properties, funds, and. other assets are irrevocably dedicated to the purposes for which the corporation waspestablished and no profit therefrom shall inure to the benefit of any individual, ARTICLE X. AMENDMENT TO BYLAWS These bylaws may be amended at any regular or special meeting of the Board of Directors by vote of-no less than a quorum of the entire Board of Directors. Ail proposed amendments to these bylaws shall be presented and read at one meeting and shall be laid over until the next meeting. A copy of the proposed amendment(s) to be voted upon shall be mailed to each director at least seven days prior to the meeting at which the amendment(s) will be voted, CORPORATION DIVISION T 4 BILL JONES, Secretary o If State 0-Iffile Stut C- -0 -If Callitfornia, hereby certify: IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this ►Mo Secretary of State RESTATED FAUXUANAft Robert J. Sommers and Beverly A. Miller certify that: 1. They are the President and Secretary respectively of said corporation of Mid Valley Alcohol Education Centers, Inc. 2. The Articles of Incorporation of said corporation shall be amended and restated to read as follows: ENDORSED - FILED In the office of the Secretary of State of the State of California APR 171995 BILL JONES, Secretary of State The name of this corporation is Mid Valley Recovery Services, Inc. A. This corporation is a nonprofit, public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. S. The specific purpose of this corporation is; (1) to provide a social model residential and drop-in community center at low or no cost to the clients for the recovery of alcoholism and other alcohol related and substance abuse problems; (2) to educate the community in the identification and nature of persons afflicted with alcoholism and alcohol problems; (3) to identify and develop community resources to assist persons recovering from alcoholism; and (4) to participate, at the direction of the Board of Directors, in programs designed to assist the recovering alcoholic, such as the development and management of an alcohol free living center, A. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c), (3) of the Internal Revenue Code. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. I "T A. The property of this corporation is irrevocably dedicated to charitable purposes and no part of net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit as any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provisions for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501 (c), (3) of the Internal Revenue Code. 3. The foregoing amendment and restatement of the Articles Of Incorporation has been duly approved by the Board of Directors. 4. The corporation has no members. Date Miller, Secretary III Mid Valley Recovery Services, Inc. P. O. Box 5453 El Monte, CA 91734 Dear Sir or Madam: P. 0. Box 2608 Citnii,tati. QV- 452-1 Person to Contact., Andrea Switser 31-00972 Customer Service Specialist Toll Free Telephone Number: 3:00 a.m. to 9:30 pm. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 95-2648465 This letter Is In response to your request for a copy of your organization's determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in February 1972 granted your organization exemption from federal income tax under section 501(p)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vl)- This classification was based on the assumption that your organization's operations would continue as stated in the application. if your organization's sources of support', or its character, mothcd of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990. Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $ 100 or more paid to each employee during a calendar year: Your organization Is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. IM Mid Valley Recovery Services, Inc. 95-2648465 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must rile an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return, In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return)- Because this lettel, could 11 ielp resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter I N u , I ,. Table Of Contents Independent Auditor's Repo ---.._--..—.--.----..----.-----..l -Financial Statements Statements of Financial Position .... ............... ....... ....... .......................... --.] Statements of Activities .................................................................................... 4 Statements ofFunctional Expenses ---...—.--------.-------.5 Statements of Cash Flows ................................................................................. 7 Other Revor Schedule of Expenditures of Federal Avvmz[ ---...-----.—.....---}4 Report cm Internal Control Over Financial Reporting And On Compliance And Other Matters Based onan Audit oo Financial Statements Performed in Accordance with Govcnu-zcnt Auditing Standards ................ l5 Independent Auditor's Report oo Compliance with Requirements Applicable tV Major Prog7uzuundIn(enno]Cnntro}(}vor Compliance inAccordance with OMB Circular /\-13 3 ............................... l6 Federal Compliance — Schedule of Findings and Questioned Costs ............... 17 Carlos E. Soler Certified Public Accountant 333 South Grand Avenue, 25" Floor Los Angeles, California 90071 Telephone 213- 943 -1304 To the Board of Directors of Mid Valley Recovery Services, Inc. El Monte, California 910 Florin Road, Suite 200 Sacramento, California 95831 Telephone 916-424-6233 www.solercpaxorn We have audited the accompanying statement of financial position of Mid Valley Recovery Services, Inc. (a California non profit organization) as of June 30, 2008 and 2007, and the related statements of activities, functional expenses, and cashflows for the wears then ended. These I financial statements are the responsibility of the organization's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Mid Valley Recovery Services, Inc. as of June 30, 2008 and 2007 and the changes in its net assets and its cash flows for the years then ended in conformity; with accounting principles generally accepted in the United States Qf. America. M In accordance with Government Auditin-a Standards we have also issued our report dated October 2, 2008, on our consideration of Mid Valley Recovery Services, Inc. 's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing qf internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. The accompanying schedule of expenses of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non - Profit Organizations, and is not a required part of the basic financial statements. Such information has been subject to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic.financial statements taken as a whole. % OR, it Sacramento, California October 2, 2008 in ASSETS Current assets Cash and cash equivalents .................................................... Accounts receivable... ......... * * * ' ." * " Other current assets ......................................... ................. Total current assets ............................... ............................... Property and equipment, net of accumulated depreciation............ Other assets Bond issuance cost .............................................................. Certificate of deposit .............................. ............................... . Deposits............................................................................. Total other assets ................. ...................... .................... Totalassets ........................................................................ Current liabilities Accountspayable ................................................................. Accrued salaries and benefits ................................................. Otherliabilities ...................... .............................................. Current portion of long-term debt.. ....... ................................... Total current liabilities ............................ ............................... Deferred revenue ........ ........................................................ Totalliabilities ...................................................................... Temporarily restricted ............................................................ Unrestricted......................................................................... Total net assets ............................................ ...................... Total liabilities and net assets ................................................. 2007 390,490 182,318 34,595_ 607,403 E. 83,966 140,705 16,815 241, 436 19,598 77,755 2,825 95,900 196,078. 130,0011 1,483,08• 1,809,164 0 1,185,845 1,185,845 $ 2,995,009 The accompanying notes are an integral part of these financial statements. For the years ended June 30, 2008 and 2007 Grantsand awards ........... ......................... ................... Lodgerfees ................................................................... Client service fees ...................... ---................. ........ Public sUpport—.—.'-------'.---''''..----' Interest and divkjeOdS—.----------...-----. Othe[[8Venue--------------------- Total revenues and sUpport—...----------'.--... Functional Expenditures: Program services .......................................................... ' �U B�[V���---------------.---. Total functional expenditures ............................................... Otheri ..................................................... Revenues over/(under) expenditures ------------ Net Assets, beginning Vf year .............................................. Prior period adjustment ...................................................... $ 1.528.058 138.818 71,706 53,973 9,235 The accompanying nm1aoareanintaora|paMofthese financial statements. 1'522.317 375,066 1,897,383 3O'344 7,366 43'710 1.142.135 0 1 142,135 • VWT455�� For the year ended June 30, 2007 Program Support Services Services Functional expenses: Salaries and wages .... ............................... $ 697,559 Payroll taxes ............. ............................... 63,685 Employee benefits .................................... 81,313 Insurance.... ............................................ 32,036 Utilities. . a . . . 7 . . - - - .................................. 93,222 Occupancy.............................................. 71,823 Maintenance and repairs ............................ 52,231 Food expense ....................................... 60,639 Facility supplies ....................... I ............ 37,947 Office supplies..... ..... ... 0,1468 Medical expense ................................... 36,864 Recreational ......................................... 20,328 Legal and professional ........................... 5,100 Transportation ...................................... 4,155 Membership and dues. . ....... 288 Training................ ............................... 5,694 Postage and printing .............................. 2,382 Property taxes .......................................... 3,341 Interest expense ....................................... 81,207 Depreciation expense ................................ 85,702 Miscellaneous .......................................... 77,432 0 242,653 19,519 25,289 7,679 12,022 2,400 2,755 246 5,232 3,726 0 356 15,187 1,010 4,241 4,630 1,877 454 8,401 6,542 10,847 Total functional expenses ........................ $ 1,522,317 $ 375,066 The accompanying notes are an integral part of these financial statements -5- STATEMENT OF FUNCTIONAL EXPENSES Program Services Functional expenses: Salaries and wages .................................... $ 691,760 Payroll taxes ............................................. 62,906 Employee benefits ....... ............................... 87,595 Insurance ........ .................... 33,598 Utilities.................. ............................... 100,946 Occupancy ............................................... 104,417 Maintenance and repairs ............................. 59,697 Food expense.. ...................................... 62,881 Facility supplies ...................................... 27,081 Office supplies ....................................... 8,676 Medical expense .................................... 40,416 Recreational .......................................... 14,020 Legal and professional ............................ 2,250 Transportation ...................................... 5,231 Membership and dues ............................ 180 Training. ............................................... 3,152 Postage and printing... . ....................... -- 2,878 Property taxes. .......................................... 3,422 Interest expense ........................................ 77,019 Depreciation expense ................................. 84,459 Miscellaneous ........................................... 85,893 Enhancement expense ............................ 86,531 Support Services 240,636 19,280 27,243 8,054 13,018 3,489 3,149 255 3,734 3,450 0 246 6,700 1,271 2,651 2,563 2,268 465 7,968 6,447 12,032 0 The accompanying notes are an integral part of these financial statements MVI=� Expenditures over revenue.... . .............. - ..................... .............. Adjustments to reconcile excess expenses over revenue to net cash provided by operations: Depreciation, building and improvements ........ ............................... Amortization of bond issue cost ................................................. (Increase) decrease in accounts receivable .................................... (increase) decrease in prepaid expenses ....................................... (Increase) decrease in other assets. ............................................. Increase (decrease) in accounts payable. ...................................... Increase (decrease) in accrued expenses ...................................... Net cash provided (used) by operating activities .............................. Additional investments ............................................................ Net disgasal/wrc�,2se of -grogerty and eguigment ... .................... Net cash provided (used) by investing activities ........................ i ... Net cash provided (used) by investing activities ............................... Pill I;11Ip!11III!I111 III IrITMIM an M., Tro� The accompanying notes are an integral part of these financial statements. -7- 2007 92,244 7,197 (52,043) (1,651) (10,165) (26,084) 3,298 56,506 (90,705) (22,550) (113,255) (101,309 (101,309)_ (158,058) 548,548 $ 390,490 MID VALLEY RE COVERY SERVICES, INC. NOTES T0 THE FINANCIAL STATEMENTS June 30, 2008 and 2007 DESCRIPTION OF ORGANIZATION AND ACTIVITIES Opemtions – Mid Valley Recovery Services, Inc. (Agency) isu tax-exempt Corporation organized under the laws of the State of California for the purpose of providing substance u6noo nruuueut and recovery oonioeu. The services include crisis intervention, emotional support, cdouadoo on substance use and ohumc, behavior uuod6fiuminu oonioom` short and /oug'u:nm housing, food, dozQ testing, advocacy, life style change and introduction no self help groups. The Agency receives revenue from federal and county grants for programs administered through the County of Los Angeles Office of Alcohol and Drug yro&ounn. These grants are augmented by public oaoimtunoe payments for participants, (ecn charged to participants, and contributions and donations from the public. The Agency was founded bm Ontario, California, moved m2\ Monte in 1978 and has expanded the recovery services availability throughout the San Gabriel Valley. The Agency enjoys no excellent reputation io the community aa well uuwith the County of Los Angeles. Progzams — MidVxlleyKecovery Services, Inc. maintains the following programs: Residential Treatment Recovery Program OBKP -- Residential Program campus is located o1343O Cogswell Road, T3 Monte, California, referred tuuo Omni Center (32 beds for men) and Casa do Paz (0 beds for ,mmen).The residential program iosix months in duration. Individuals may stay longer if needed or warranted. The aendocu delivered are alcohol and drug cdoodiom, pnouoau groups, individual counseling, mooiu] oczontinoul activities, and referrals N appropriate services not provided 6y the programs' em2[ MVD8l un|1o6oramo with the Rosemead EiMonte Adult School to provide conpn'crokJ| classes at 'the center. Self-help meetings are held nt the site hu build n support group for individuals upon completion ofthe primary treatment center. Transitional Housing is also located at this site. There are four separate housing units that provide for long-term cood000g care in u supportive alcohol and drug hno environment. The individuals living in these four m6tu have completed primary oeotnncno and are Currently oo|f_mo�pordo8�Thoyoo�{zua�tn�tho�on6r6�yeto�o, attend outside meetings, keep the unit clean, and adopt life style changes that promote long-term recovery. The names of these homes are Stiles House, Dolly's Boosu, and ?hoontou`m Place l&2. Stiles House -- Stiles House opened 6z]y98 and was purchased with u grant from the City ofBl Monte, Donne Funds Program. There are u total of six xpmoeu available at this huomu. It has primarily served women and women with children since it opened. All that entered this house have maintained their sobriety. Itimunique in that when a resident stays over six months, they receive u 30% return (over the six months) oo their resident fees (o help them move into permanent housing. There are exceptions if the resident fees have been reduced during their stay mthe house. DoUy`uBonou – –Dvlly'y House was opened in September of 2000. It is also available to women and nwzuen with &ob children. Six Mpuo*m are mmJu6lc at this house. Occupants may be on Col Works, u new state program for women who are receiving state and county aid. They must follow the oumo guidelines as the other sober living houses. Tborotun'm Place X Jt 2--T6nodnu`m Place l Ji2 iox duplex that is uapu610 of housing nne]vo individuals. Construction of the duplex was completed in December 2003. The length of stay is two years or more under special conditions. Two families are currently residing at the Thornton's Place complex. The C.O.YT.R,T Program -- The C.0.D.RI Pmg000 was established on July ll' 1994. This is u uoUohozudvu project with the Rio Hondo Superior Court. The program is u year in length and is u non- residential comprehensive treatment program for drug offenders. This intense program requires an individual's uuop|uto compliance prior N boriug their oume dismissed in court. Compliance includes body Doi6 tcm6ug (drug tro6og)' groups, individual ecuo600s and paying the fhoa that are part of the unatoeu/ ponunoo. This program is one of the most successful in the County of Los Angeles. There is a very high retention rate and a large number o[completions. New arrests nf the clients are less than 5%. -8- MED VALLEY RECOVERY SERVICES, INC. NOTES TO THE FINANCIAL STATEMENTS June 30, 2008 and 2007 DESCRIPTION OF ORGANIZATION AND ACTIVITIES (Continued) The C.O.U.R.T. Program also operates the drug-testing laboratory for their clients as well as the other programs clients. This service is also available to the public. The testing is approved for the criminal justice system with backup verification. CHOICES Resource Center ---- Choices is a non-residential outpatient treatment program. 'There are three contracts that operate out of the Choices location. The services offered at this center are individual counseling, group education, social recreational activities, and referrals to services that the program does not provide. Referral services are to mental health, vocational rehabilitation and medical. Individuals who are identified as having addiction problems must present themselves and stay in treatment in order to receive any general relief funds. Their participation in the program is referred back to their social worker. The Cal Works program at the Choices center is designed to meet the needs of women and their children who receive aid. The staff also provides outreach services at the Department of Children Services once a week. The program provides educational groups, individual counseling, and referrals to outside services. The childcare component of Choices offers a unique opportunity for women to receive treatment while their children are in the next room under the guidance of a childcare worker. These services are paid for by a grant from the City of El Monte, Community Development Block Grant Funds. Mariposa Recovery Center and East Los Angeles Services — Mariposa is the home of the Agency's women and women with children residential treatment program. The program targets pregnant women who are addicted. There are fifteen beds at this site. There are spaces for three infants or toddlers. Services provided are individual counseling, process groups, education on addiction, recreational activities, and rood and -shelter for nine months. Self help meetings and involvement in the al U to MCI — G 12 step programs is a major component of the treatment recovery process of all of the Agency's programs. As an adjunct to the primary program, Mariposa operates the Casa de Milagros, an alcohol and drug free living housing, to further the success of their clients. There are three bungalow type houses on this site in East Los Angeles. It houses up to eight participants, both women and men and their children can reside at this site. Connie Amstone Activity Center — was completed in May of 2005. All of the agency's programs utilize the center. Group sessions, educational training, social and recreational activities, fundraising events, and self help meetings are a few activities held at the center. The center offers the agency to expand and add to their capability of offering additional services. Additional Sober Living Units — Located in Alhambra California, Casa de Amigos has been operating as sober living housing since 1989 and was established with a grant from the County of Los Angeles Office of Alcohol and Drug Programs. The unit has six bedrooms, two living rooms and five bathrooms. The housing program is very stable and provides long-term housing for men. The Casa de Familia sober living house is in El Monte California and also provides for short and long-term housing for men. It was the second house to open as a sober living environment by the Agency. Casa de Familia provides the supportive housing for men who complete the Omni Center Program in El Monte. The house opened in 1991 also with a grant from Los Angeles County Alcohol and Drug Programs Administration. Both houses have run consistently since their inception. -9- NOTES TO THE FINANCIAL STATEMENTS June 30, 2008 and 2007 SIGNII +ICANT ACCOUNTING POLICIES Method of'Accounting - The financial statements of Mid Valley Recovery Services, Inc. have been prepared on the accrual basis of accounting; they accordingly reflect all significant receivables and other liabilities. Basis of Presentation - Financial statement presentation does follow the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS) No. 117, Financial Statements of Not-for- Profit Organizations. Under SFAS No. 117, the Agency is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. There were no permanently restricted net assets at June 30, 2008 and 2007. Use of estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Accordingly, actual results could differ from those estimates. n � r' uiva -lents - Mid Vallee Q cove Services, Inc. considers all hi b y liquid temnorary cash investments dull. uldd mash <;gwlrw��..�.., �r.�� , vv. ry g with maturities of three months or less to be cash equivalents for purposes of the statements of cash flows. Cash was in excess of the federal insured limits at June 30, 2008 and 2007. Property and Equipment - Uses of unrestricted funds for property and equipment acquisitions are capitalized in the year acauired. Items with a cost in excess of $500 and an estimated economic life in excess of one year are capitalized. Depreciation and amortization is computed under the straight -line method over the various economic lives of the assets. Assets purchased with grant funds are expensed or capitalized in accordance with program guidelines. These generally have reversionary rights back to funding agencies if the Agency ceases operations. Depreciation expense for the years ended June 30, 2008 and 2007 amounted to $90,906 and $92,244, respectively. Contributions -- Mid Valley Recovery Services, Inc. accounts for contributions in accordance with the recommendations of the Financial Accounting Standards in FASB No. 116, Accounting for Contributions Received and Contributions Made. In. accordance with FASB No. 116, contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence or nature of any donor restrictions. Donor- restricted contributions whose restrictions are met in the same fiscal year are reported as unrestricted contributions. Fund Balances - Mid Valley Recovery Services, Inc. only has unrestricted fund balance. Income Taxes - Mid Valley Recovery Services, Inc. is exempt from federal income and state franchise taxes under Section 501 (c)(3) of the Internal Revenue Code and Section 23701(d) of the California Corporations Code. Expenditures and Allocations of Expenses - The costs of providing Mid Valley Recovery Services, Ine.'s. various programs and supporting services have been summarized under the total expenditures in the Statements of Revenue, Expenditures, and Fund Balance. Accordingly, certain costs have been allocated among the programs and supporting services benefited. -10- MID VALLEY RECOVERY SERVICES, INC. NOTES TO FINANCIAL STATEMENTS June 30, 2008 and 2007 CASH AND CASH EQUIVALENTS 2008 2007 Cash and cash equivalents include petty cash and cash held at banks and other financial institutions Cash and cash equivalents ......................................................... ............................... . $ 544,005 $ 390,490 ACCOUNTS RECEIVABLES Grants and other receivables represent claims for reimbursement from the following sources for program costs incurred prior to June 30: County of Los Angeles ........... ...... . ....... . .................................. :.................................... 130,838 $ 146,202 Othersources .......................................................................... ............................... 19,183 36,116 182,318 PROPERTY AND EQUIPMENT Property and office equipment are summarized as follows: Land....................................................................................... ............................... 644,165 $ 644,165 Buildings......................................................................... ............................... ..... ,.2,215 „776 2,215,776 Vehicles........................................................................... ............................... ..... 84,681, 84,681 2 944,622 2,944,622 T „. accumulate-' deprec depreciation ... 6 73) (798,502) i.e sa. iu v1�avv. a..... ....................... ..............................- ...-. -... ..: -$'_21,08 249 _ $ 2,146,120 LEASING ARRANGEMENTS The Agency is the lessee for various locations in Los Angeles County, in the state of California and equipment under operating leases expiring in various years through the year of 2011. Minimum future rental payments under noncancellable operating leases having remaining terms in excess of one year as of June 30, for each of the next five years and in the aggregate are: 2008 ...................................................................................... .I............................. 0 2009 .................................................................................... ............................... 3,443 2010 ............................................................................ ............................... I...... 3,443 2011 ..................................................................................... ............................... 21'869 2012 ............... ............. ............ ..................................................... I ............. .......... 0 2013 .............................................................. . ................................. I.................... 0 2013 ........................................................ . ........... ..................................... I........... 0 Thereafter............................................................................... ............................... i 0: Total Aggregate Minimum Rentals .................................................. ............................... $ 91755 -11- 3,443 3,443 3,443 2,869 0 0 0 0 $ 13,198 MID VALLEY RECOVERY SERVICES, INC. NOTES TO FINANCIAL STATEMENTS June 30, 2008 and 2007 CONTRACTS PAYABLE Notes payable consists of the following: Note payable to the Citizens Business Bank, with interest rate at 4.10 %; payable in monthly principal and interest payments of $903.74, maturing February 28, 2010 ......................... Note payable to the ORIX Financial Services, Inc. with interest rate at 5.59 %; payable in monthly principal and interest payments of $15,112.91, maturing February 28, 2019 .................... . LessCurrent Portion .................................................................. ............................... TotalLong Term ...................................................................... ............................... Principal Maturities for the succeeding years are as follows: Year Ending June 30, 2008 ..................................................................................... ............................... 2009 ............................................................... . ......... . ......................... I .......... ...... 2010 ..................................................................................... .............I................. 2011 ......................................................... . .................................... I ....... ... .......... I 2012 ............................................................ . ...................................... I................ ThereaiLLc........................................................ ....................... ............................... TotalAggregate Minimum Notes Payable ......................................... ............................... 2007 $ 27,267 1,551,719 —7 95,900 $1,483,086 $ 95,900 112,966 114,750 114,755 115,250 1,025;365 $1,578,986 COMMITMENTS & CONTINGENCIES A substantial prorton oft . a Agencv s revenue is derived from grants. from federal, ral, state, and local government.,;, most of which are on a cost reimbursement basis. Revenues received represent 78.92% and 78.77% of total revenue for June 30, 2007 and 2006, respectively. DEFERRED REVENUE The Agency received $130,000 in HOME Inwstment Partnership Programs grant funds from the City of El Monte for the construction of housing facilities for program participants. The funds have been received in variable installments. The receipt of these funds is contingent upon the Agency's performance of several requirements specified in the Program agreement. The funds carry a 15 year affordability term. Revenue recognition is deferred until the Agency satisfies all of the program requirements. CONCENTRATION OF CREDIT AND MARKET RISK Financial instruments that potentially expose the Agency to concentrations of credit and market risk consist primarily of cash and cash equivalents and investments. Cash equivalents are maintained at high - quality financial institutions and credit exposure is limited. The Agency has not experienced any losses on its cash and cash equivalents. RETIREMENT PLAN The Agency maintains a qualified retirement plan with the Expert Plan. The Agency contributed $12,214 and $9,970 during fiscal years 2008 and 2007, respectively. "A SUPPLEMENTAL INFORMATION -13- MID VALLEY RECOVERY SERVICES, INC. SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS June 30, 2008 Federal Federal Grantor/Pass- through CFDA Contract Grantor Program Title Number Number U.S. Department Health and Human Services Passed through the County of Los Angeles: Block Grants for the Prevention and Treatment of Substance Abuse 93.959 H702234B 93.959 H702215A 93.959 H702215B Foster Care Title IV -E 93.558 H702218A 93.558 H702218B 93.558 H702218C TOTAL EXPENDITURE OF FEDERAL AWARDS -14- Carlos / e Certified Public Accountan t 333 South Grand Avenue, 25°i Floor 910 Florin Road, Suite 200 Los Angeles, California 90071 Sacramento, California 95831 Telephone 213 -943 -1304 Telephone 916- 424 -6233 www.solercpa.com REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITI3 GOVERNMENTAL AUDITING STANDARDS To the Board of Directors of Mid Valley Recovery Services, Inc. El Monte, California We have audited the financial statements of Mid Valley Recovery Services, Inc. (a non-profit organization) as of and for the year ended .Tune 30, 2008 and 2007, and have issued our report thereon dated October 2, 2008. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered Mid Valley Recovery Service's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Mid Valley Recovery Service's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Mid Valley Recovery Service's internal control over financial reporting. A control deficiency exits when the design or operation of control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects Mid Valley Recovery Service's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that is more than a remote likelihood that a misstatement of Mid Valley Recovery Service's financial statements that is more than inconsequential will not be prevented or detected by Mid Valley Recovery Services internal control. A material weakness is significant deficiency, or combination o f significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the organization's internal control. Our consideration of the internal control over financial reporting was for a limited purpose described in the first paragraph of this section and would not necessarily identifv all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether Mid Valley Recovery Service's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is intended solely for the information of the board of directors, management and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Sacramento, California October 2, 2008 -15- Carlos E. Soler Certified -P lac Accountant 333 South Grand Avenue, 25t1' Floor 910 Florin Road, Suite 200 Los Angeles, California 90071 Sacramento, California 95831 Telephone 213 -943 -1304 Telephone 916- 424 -6233 www.solercpa.com INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A -133 To the Board of Directors of Mid Valley Recovery Services, Inc. El Monte, California Compliance We have audited the compliance of Mid Valley Recovery Services, Inc. with the type of compliance requirements described in the U.S. Once of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to its major federal program for the year ended June 30, 2008. The Mid Valley Recovery Services, Inc.'s major federal program is identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants alYlirwarire to its major federal program iS tuc respon5louny of Fviru Valley icccuvcry ocrvitres, mc. s iiiai;agement. Our responsibility is to express an opinion on Mid Valley Recovery Services, Ine.'s compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about Mid Valley Recovery Services, Inc.'s compliance with those requirements and performing such other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal detennination on Mid Valley Recovery Services, Inc.'s compliance with those requirements. In our opinion, Mid Valley Recovery Services, Inc, complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended June 30, 2008. Internal Control Over Compliance 'Ill rranagetrent of Mid Valley Recovery Services, Inc. is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the Organization's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low -level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operations that we consider to be material weaknesses. This report is intended for the information of the board of directors, management and various funding sources. However, this report is a matter of public record and its distribution is not limited. s. Sacramento, California October 2, 2008 -16- MID VALLEY RECOVERY SERVICES, INC. FEDERAL COMPLIANCE SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2008 Summary of Auditor's Results: Section I Financial Statements Report Type: Unqualified report on basic financial statements: Internal control over financial reporting: Material weakness identified? Significant deficiency (ies) identified not considered to be material weaknesses? Noncompliance material to financial statements noted? Federal Awards Internal control over major programs: Material weakness identified? Significant deficiency (ies) identified not considered to be material weakness? _yes X no _yes X no —yes X no _yes X no _ies X no Type of auditor's report issued on compliance for major programs: Unqualified. Any audit findings disclosed that are required to be reported in accordance with section 510(a) of Circular A -133? _yes X no Major Program Identification: U.S. Department of Health and Human Services CFDA 93.959 The dollar threshold used to distinguish between Type A and Type B programs was $300,000. Mid Valley Recovery Services, Inc. qualifies as a low -risk auditee under §.530. -17- MID VALLEY RECOVERY SERVICES, INC. FEDERAL COMPLIANCE SCHEDULE OF FINDINGS AND QUESTIONED COSTS, CONTINUED FOR THE YEAR ENDED June 30, 2008 Current Year's Findings and Questioned Costs: FINANCIAL STATEMENT FINDINGS None FEDERAL AWARDS None Prior's Year Findings and Ouestioned Costs: FINANCIAL STATEMENT FINDINGS None FEDERAL AWARDS None -18- Mid Valley Recovery a i • " • - -a September 1969 — Incorporated in San Bernardino County as The Wayne Fanning Alcohol Education Program, Inc. 1978 — Moved to El Monte and began providing Social Setting Detoxification Services with a grant from Los Angeles County 1987 — Corporate name changed to Mid Valley Alcohol Education Center, Inc. 1988 — Detoxification program concerted to Residential Recovery Program 1989 — Began 'first Alcohol & Drug Free Living program in Alhambra (still in operation) 1991 - Corporate name changed to Mid Valley Alcohol Education Centers, Inc.; acquired Cogswell Manor at 3430 Cogswell Road to house residential programs (still in operation) 1992 — Established the Mariposa Recovery Center in East Los Angeles with a grant from Los Angeles County to serve women who were pregnant or had custody of small children (still. in operation) 1994 — Established COURT program in collaboration with the new Rio Hondo Drug Court). The program graduated its 800th successful participant in July 2009 1995 - Corporate name changed to Mid Valley Recovery Services, Inc. 1996 — Received funding for COURT Program from Los Angeles County 1998 - Acquired property at 3424 Cogswell Road for & Drug Free Living program (still in operation) with funding from City of El Monte 2000 — Acquired properties at 3416 Cogswell Road (El Monte) and 3543 -3545 Sabina Street (East Los Angeles) for Alcohol & Drug Free Living program (still in operation). 2001 — Constructed duplex unit 3418 and 3420 Cogswell Road for & Drug Free Living program ( Dedicated 2(103 / still ;n operation) .xntlh fiindi'"g Ernn, City of El Monte 2004 — Constructed Amstone Hall as a multi- purpose service center on the Cogswell Road campus (Dedicated 2005 / still in operation) 2009 — Mid Valley celebrates 15th Anniversary of Drug Court Program and 40 Years of Service to the Community as a provider of alcohol and other drug addiction services Ear . - Mid Valley is taking steps to consolidate its programs and diversify its funding sources to assure a continuation of stable professional services to the communities we serve. Application has been made for Drug Medi -Cal certification of its outpatient programs, and planning has been initiated to improve accessibility of facilities on the Cogswell Road campus. R.T.J.01 1 W-11 a M I I N a � MI I ORGANIZATION Proiect Sister Family Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4. ORGANIZATION BY-LAWS 5. V/11 CHARTER OF ARTICLES OF INCORPORATION 6. V'l IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT 1 0 EWA 10 IM01, 0 Agency Name: Project Sister Family Services (PSFS) Agency Address: 363 S. Park Avenue, Suite 303 Number Pomona, CA 91766 Street City Zip Code Administrator:- Julie BoVnton,_LCSW Title: Executive Director Administrator Telephone: 909-623-16 Fax: 909-622-8389 Project Site Address: 363 S. Park Avenue, Suite 303 Number WINT140007.3 NEW% Street City Zip Code Project Manager: Dina Daleo, Psy. D. Title: Clinical Services Director Project Manager's Telephone: 909-623-1619 -Fax, 909-622-8389 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). In the early 1970's. a series of violent assaults against women occurred in the Pomona and Claremont area. Since there were no local services to aid sexual assault survivors, a group of local women began operating a 24-hour rape crisis hotline from their homes. In 1972, their vision resulted in the incorporation of Project SISTER, Sister In Service To End Rape. Since then, we have served the East San Gabriel Valley and the Inland Valley with crisis intervention and violence prevention programs. Now as Project Sister Family Services, we continue our mission to reduce the trauma and risk of sexual violence and child abuse. In fiscal year 2007-2008, PSFS served 49,735 unduplicated persons in all services and programs. All services are provided in English and Spanish. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 7 ) No Grant Amount Requested $ 9,700 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Provide 129 hours of counseling at $75.00 per hour which includes: _ Individual, couples family counseling for survivors of sexual and domestic violence. This service can take place at the City of Baldwin Park Family Service Center, PSFS's satellite office in West Covina or at our main office in Pomona as scheduling _ 1 1 _ ' - PSFS proposes to provide 133.33 hours of individual counseling to a minimum of 13 child or adult survivors of sexual violence and /or domestic violence. This averages 10 counseling sessions per person at a cost of $75.00 per hour, a reduction from our overall cost of $110.00 per hour. The California Department of Justice reported that in Los Angeles County, for example 24.9% of the state's arrests for spousal abuse - 11,208 arrests - were made in 2005, compared to 45,083 statewide According to a study of the U.S. Senate Judiciary Committee cited in the 2006 California Coalition Against Sexual Assault (CALCASA) report, this problem has damaging impact on the next generation as well as children are eight times more likely to be sexualIV molested in families where dorn%estilc violence exists than in non - violent families. The healing effects of counseling are essential to preventing a pattern of self- destructive behaviors from developing m in a person who has experienced the trauma of sexual or physica abuse, l a pa children and tee Often the insidious effects of violence will uuoc lead to high -risk behaviors in survivors' adult lives such as abuse of drugs and alcohol promiscuity, a higher rate of teen pregnancy, and poorer health overall than their peers Children who learn violence in their homes may also continue the cycle of abuse in their families as adults Many survivors have served time in prison for prostitution or drug use which comes at great cost to their children and to society. Through treatment by a PSFS counselor, survivors of violence can overcome the trauma that left untreated can lead to depression or post - traumatic stress disorder, Our counselors work closely with vulnerable victims of abuse to relieve fear and anxiety through therapy, and restore feelings of self - worth and hope Our goals for counseling clients are to experience a reduction in immediate crisis and feelings of anxiety, reduction of trauma symptoms, and an overall increase in functioning The long -term impact of our counseling services is determined by the extent to which clients demonstrate a significant, measurable reduction of symptoms and an increased level of functioning. Improvement is measured by the Trauma Symptom Inventory for adults and the Trauma Symptom Checklist for Children (TSCC) for clients 17 and under. Both of these measurement tools assess reduction in overall anxiety, depression, anger, and post- traumatic stress. It is administered by a PSFS clinician at counseling intake, every 6 months thereafter, and at discharge. Our goal is that 75% of counseling clients will show continuing improvement in symptom distress and overall functioning level over the course of treatment. In the case of child survivors our counselors consult with parents and occasionally, with parental approval teachers to obtain information on the child's observable progress in home and school settings. This information includes reports on the frequency of occurrence or reduction of nightmares behavior with authority figures or with other children and other behavioral indicators that help counselors to evaluate results of therapy. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Adult and Child Surv,vnrs of cnyi ini and /nr rinrnectir i/iniene Individuals max/ additionally be homeless, elderly, mentally disabled or physically handicapped. Describe any special characteristics of your client population. Our counseling clients for this program will ail r-ieet low income criteria as defined by HUD and evidenced by required documentation of income and residence. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's rDBG nrnnrnm mnrl thorn is nn increase !n the amount N•vyu and a v, of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). N/A The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with GDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4, Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Julie Boynton Executive Director Printed Name Title Sigrie Date *,�, -u v I Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons ■ Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit` clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X* The projects limits services to only CDBG eligible - income persons. *and including those clients who meet presumed benefit criteria with specific regard to survivors of domestic violence. i in order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. 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Ml co CTI -6 0) N) 90 C) 0 CD CD r+ 0 (D -4 I"J Cn CD co C) 0 C, C) CD 0 M co 00 al 0 0 CL (M (D — co rmQ C. n PQ -4 C) b 0) 0 C) w -" w m ul co m Ul m cl, w -4 -4 10 -0) cn C:) CD 0 C) co IQ --4 co 0 Q -4 t�j ---A Qo 6w O O W CD W O Q0 w b C:) cc, 0 --4 m cn w CP co m --Ij N) -:Pl, 0) --A -,j co -m C" C) -C) C) 0 CO r1i M Cr cn w Cn --A m 1\,) w C> 0 0 CD 0. tD W M CD CD 0 C) CD CD M -4 0 rr O CD co w m O co w m — CD -,j O 0 0 co C) • Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Board Roster Attached 07/01/10 TO 06/30/11 BALDWIN PARK 2. 13 clients, 11229 hours RESIDENTS 3. NON-BALDWIN PARK RESIDENTS 4. 190 clients, 1900 hours 5. Name of Executive Director Julie Bovnton,_LC.SW Please provide the actual number of your total clients to date and the proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals, Counseling Hours Actual Projected - - 07/1/09 TO Current 07/01/10 TO 06/30/11 BALDWIN PARK 2 clients, 11 hours 13 clients, 11229 hours RESIDENTS NON-BALDWIN PARK RESIDENTS 157 clients, 1,246 hours 190 clients, 1900 hours Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals, Counseling Hours PROJECT SISTER FAMILY SERVICES BOARD ROSTER Yulanda Davis-Quarrie, President Independent Consultant 336'/2 Glendora Avenue, Suite M West Covina, CA 91790 (909)910-0513 cell ydavisguarrieQgm.ajl-com office expires 6/30/10 since 12/1989; exp. 6/30/10 Camerina Palornera Schwartz, Vice President PSFS Volunteer Advocate CCC Information Systems, Inc. 12610 Park Plaza Drive, Suite 200 Cerritos, CA 90703 (562)565-6809 wk, (909)268-7925 cell cam p ttmail.com office expires 6/30/11 since 1/2007, exp 6/30/10 Renee Burgos, Treasurer Director of Operations — Family Health Center Pomona Valley Hospital Medical Center 1770 N. Orange Grove Avenue, Suite 101 Pomona, CA 91767 (909) 469-9499 wk (909)620-7285 fax R office expires 6/30/11 since 3/2008; exp. 6130/11 Susan Kullmann, Ph.D., Secretary Doctor Geek, Web Designer & Consultant PO Box 933 Claremont, CA. %. 91711 (909)964-0836 cell Susan.K.ullmannCa-)gmail,com office expires 6/30/10 since 7/2004; exp. 6/30/10 Charles W. Bader CWB Consulting 1050 Hillcrest Drive Pomona, CA 91768 (9,09)623-6020 wk (909)623-6020 fax cbader34Q@Iol.com since 3/2008; exp. 6/30/11 Lucy Dang, MSW Medical Social Worker Advanced Dialysis Center 3932 Downing Avenue Baldwin Park, CA 91706 626-856-3333 wk LD@ng74(a)vahoo.com since 7/2008; exp. 6/30/10 Virginia Madrigal Head Start Program, Retired 819 Diana Avenue Pomona, CA 91766 909-627-4450 hm, 909-935-9676 cell madriq502CcD-verizon.net since 9/2009; exp 6/30/11 Debbi McFall Emergency Services Coordinator Cal Poly Pomona 3801 West Temple Avenue Pomona, CA 91768 909-869-6981 wk, 818-590-6170 cell dsmcfall(@csupomona.edu since 1/2008; exp. 6/30110 Ali Mlossaver-Rahmani, Ed - ED' Educator, Retired 6759 Tamarisk Drive La Verne, CA 91750 (951)295-5091 cell, (909)593-2545 hm kicrahmani@roadrunner.com since 7/2009; exp. 6130/10 Rob Robinson Deputy Sheriff/ Driver Training Instructor Los Angeles County Sheriff's Department 1101 W. McKinley Avenue Pomona, CA 91709 (909)629-9535 wk (909)623-0271 fax (951)757-9554 cell R1 RobinsC@.Iasd.orq since 2/2008; exp. 6/30/10 Christina Vera Educator, Pomona Unified School District 1132 Baughman Dr. Claremont, CA. 91711 (909)397-4900, ext 2573 wk christinavvera(o-)netscape.ne since 1/2003; exp. 6/30/10 Revised 11119/09 All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. DO As the Executive Director, or duly authorized representative of Proiect Sister Family Services, I certify that the applicant is fully capable of fulfilling its ligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that -c! required by the relevant federal, state and local regulations and other assurances, �-A 0 1 �'i City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Julie Boynton, Print Name e . I ?cutive Directc Title of Officer 12/15/09 Sig0aT,U'reT__T Date 909-623-1619 Phone Number [11"10JOIC6 X16 L I" PaM ty UNION A fl ' HT flpjff ;' 4AM1".K�' ' 13 '�l "'JPF1 'q; WHEREAS Project Sister Family Services desires to authorize Julie Boynton, Executive Director, to request funds from city, county, state and federal governments, corporations, and foundations including, but not limited to: Baldwin Park, Chino, Claremont, Montclair, Ontario, Pomona, Rancho Cucamonga, San Dimas, West Covina, Whittier, LA County Department of Mental Health, San Bernardino County Behavioral Health Services, LA and San Bernardino Counties Departments of Children and Family Services, State Department of Health Services and California Emergency Management Agency. WHEREAS Project Sister Family Services desires to authorize Julie Boynton, Executive Director, to negotiate and contractually bind the agency with regard to funding grants and contracts. NOW, THEREFORE, BE IT RESOLVED that the Executive Director of Project Sister Family Services is authorized, on its behalf, to submit funding requests/proposals to the above-referenced entities and is authorized to negotiate and contractually bind the agency on behalf of the Board of Directors. BE IT FURTHER RESOLVED that the agency agrees to provide all matching fundslin-kind services required for a proposal (including any amendment thereof) under the Program, and the funding terms and conditions of the funding agency, and that if required, the cash match will be appropriated. IT IS AGREED that any liability arising out of the performance of any Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. I hereby certify that the foregoing is a true copy of the resolution adopted by Project Sister Family Services of the Board of Directors in a meeting thereof held on July 15, 2008 by the following: Vote: 5 Ayes: 5 Noes: 0 Absent: 4 Signature: Date: .7-21-09 Typed Name and title: Yulanda Davis-Quarrie, President Date: 7-21 -01� Typed Name and Title: Susan Kullmann, Secreta r � A;. rft AT Revised: May 20, 2008 PROJECT f ♦ ~ BYLAWS Section 1.01. The name of this corporation is PROJECT SISTER FAMILY SERVICES, referred to further herein as PSFS. ., a The principal office of the Cnrpnratinn (`Principal Office ") for its transaction of business shall be at such location as the Board of Directors ( "Board ") may determine at any time or from time to time. ADTIr'I E III, PURPOSES Section 3.01. The corporation has been organized to operate exclusively for charitable purposes without limitation, in accordance with the mission of the organization. Section 3.02. The mission of PSFS is to reduce the incidence and trauma of sexual assault and child abuse in the communities we serve. We seek to accomplish our mission through (1) crisis intervention and ongoing assistance to adult and child sexual assault survivors, their families and significant others, and (2) Sexual Assault Awareness and Prevention Education Programs. Further purposes are set forth in this agency's Articles of Incorporation. PSFS will not discriminate against any person on the basis of race, color, religion, national or ethnic origin, sexual orientation, disability, gender, or age in the provision of its services or in the hiring of its staff, selection of volunteers and Board. It Section 4.01. Members: The Corporation shall have no members within the meaning of Section 5056 of the California Corporations Code or any successor statute. ARTICLE V. Section 5.01. Qualifications: The Board of Directors shall consist of persons who demonstrate interest in the mission of the organization, who support the policies of the organization and who possess special skills and talents needed by the organization. It is the commitment of the organization to seek to maintain a Board composed of persons who reflect the racial, ethnic, socioeconomic and geographic composition of the communities that are served. Section 5.02. Number of Directors: The Board of Directors shall consist of not less than seven (7) positions nor more than fifteen (15) with the exact number of Directors to be fixed by approval of the Board in accordance with these bylaws. Section 5.03. Term of Office: A Director shall be elected for a term of two years and take office at the regular Board meeting immediately following the election. ("See Article X!, Election to the Board of Directors) Directors may be elected to one or more two-year terms, or to complete a term of a director who has resigned or been removed from the board. Section 5.04. Board Meetings: A minimum of 6 meetings of the Board of Directors each year shall be scheduled. The meetings shall be conducted according to standard parliamentary procedures except where these rules conflict with provisions of these bylaws. Meetings will be chaired by the President or in her/his absence, by the Vice President or other officer as needed. Section 5.05. Special Board Meetings: Special meetings of the Board may be called by the President, any officer of the Board or by any two (2) directors. The request shall be in writing, state the business to be transacted at the special meeting, and be mailed, faxed or emailed to the Principal Office of the corporation or delivered to the President, Vice president, or Secretary. It shall then be the duty of the Secretary to cause notice of the meeting to be given to Directors within six (6) days notice of such meeting by first class mail, postage prepaid, or on forty-eight (48) hours notice delivered personally, by telephone or by FAX or by email. Special Board meetings may be held by physical, telephonic or electronic means. Section 5.06. Quorum: A simple majority of Directors must be present for the Board to conduct official business. Decision-making rests with a simple majority of those present. Each Director shall have one vote, The President shall vote only in case of a tie. Any Director with a conflict of interest must so state and abstain from voting. Section 5.07. Vacancies on the Board: When a Director dies, resigns, or is removed, the Board of Directors may elect a Director to serve for the duration of the unexpired term. (See Article X1. Section 11.01.) Section 5.08, Removal of a Director: Any Director may be removed with cause from the Board of Directors by an affirmative vote of a two-thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include, but is not limited to, a Director not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the Director affected at least seven days before the meeting. The Director involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Failure to attend 50% of regular Board meetings, without advance excuse,, in any given 12 -month period will result in removal from the Board of Directors without notice. Section 5.09. Nomination: Any person qualified to be a Director under Section 4.01. of these Bylaws may be recommended to the Nominating Committee or by current �_ n_,..,..1 ..F fl;..... +..rn The r'�ating Directors at any time there is a vacancy on the Board of Directors. I he No,, ihn Committee shall review suggested applicants and make recommendations to place a candidates name in nomination at one of the regular Board meetings. Election to the Board requires endorsement of the Nominating Committee and a simple majority vote of the Board of Directors. Section 5.10. Compensation: A Director shall not be compensated for time or service as a Board Member. Reimbursement will be made only for expenses incurred as a direct result of representing Project Sister in an approved function and within budget and fiscal guidelines. No person serving on the Board of Directors at any time shall have been compensated by the Corporation for services rendered to it within the previous 12 months. Section 5.10. Conflict of Interest: No Director shall be financially interested in or receive financial benefit from any contract or other transaction entered into by the Board and, any contract or transaction entered ii ito in violation � of thls Is void• No member of the Board may utilize information obtained by reason of Board membership for personal gain and, the Board may seek to recover any such gain realized. No Director shall participate in any deliberation or vote on any matter coming properly before the Board in which the Director has a personal financial interest which would conflict with that Director's fiduciary responsibility to PSFS. Each Director shall file a general written statement regarding his or her conflict of interest situation (actual, potential, or none). This statement shall be filed with the President, or Executive Director during the first month of each fiscal year, or when a Director is appointed to the Board. The President will review the Conflict of Interest statements and make them available to all members of the Board of Directors. Board Members shall be responsible for advising the President of any changes in their status which would modify their annual Conflict of Interest Statement. If a Director is in a conflict of interest situation, he or she should indicate at the time of the contractual or other decisions or discussions and abstain from voting on the issue. Directors of the Board and the Executive Director shall secure Board approval prior to engaging in any contract or agreement for fundraising events, agency endorsement of proposed legislative actions, collaborative agreements with other agencies or matters related to financial transactions separate from budgeted expenditures or adopted program or operational plans. A statement of agreement shall be filed with President prior to such agreements. Section 5.12. Attendance: Each Director must attend at least 50% of the regular Board meetings (see Section 5.08 for removal policy). Section 5.13. Liability of Directors: No person who is now, or who later becomes a director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of the agency and Board of Directors' Insurance for payment. M 1A r Transaction of Q, 1-piness: Pifenni act nr riinnision rJonp. nr made by a Section J. I . 1 11 W _"__ � Y — — ___ _. J majority of the Directors present at a meeting duly held at which a quorum is present shall be the act of the Board of Directors. Section 5.15. Board Access to Information: in advance of each meeting of the Board of Directors, the Executive Director shall provide each Director with notice of each meeting, a meeting agenda, a financial report for the prior month(s), and data as requested by the Directors. F-if MCC nC TLJI= Rn ARTICLE V1. POWERS AINFL) WW I IL—%.p %.�l a I 1� A.M.-D OF DIRECTORS Section 6.01. Corporate Powers: Subject to the provisions and limitations of the California Nonprofit Public Benefit Corporation Law and the Articles of Incorporation or these bylaws, all corporate powers shall be exercised by or under the authority of the Board of Directors, The Board shall employ an Executive Director who shall be responsible for the day to day operation of the activities of the corporation in accordance with the policies of the affairs of the corporation. The Board is authorized to delegate its powers to committees, officers or employees to the extent consistent with law. Section 6.02. Committees. The Board of Directors may appoint such committees as seemed appropriate in carrying out its purpose. Other committees may be formed for special purposes, each consisting of one or more directors, upon approval of the Board of Directors. Section 6.03. Standing Committees: The Standing Committees of the organization may include the Nominating, Program, Finance, Community Relations, Fundraising and Personnel Committees. The chairperson of each committee is appointed by the Board President. The committee chairperson may recruit non-Board members to serve on all committees, except the Nominating Committee, with Board approval. Each standing committee shall include at least one (1) Director of the Board. The Executive Director and President serve as ex officio member of each committee. A. The Nominating Committee is responsible for the development of the Board of Directors; preparing the annual slate of new officers for the elections; managing the election of officers; and seeking new Directors or the Board. B. The Program Committee is responsible for development of policies for and review of programs and services provided by the agency. C. The Finance Committee is responsible for the direction and control of the finances of the agency, including, but not limited to budget review, and the planning and development of fiscal policy. The Treasurer is the chair of the Finance Committee. D, The Community Relations committee is responsible for the development of public relations policy of the agency and for development of policy and review of matters pertaining to community outreach designed to enhance the internal and external effectiveness of agency services. E. The Fund Development Committee is responsible for the fund development activities of the agency that will support the budget and provide for adequate services. F. The Personnel Committee is responsible for the establishment of the Human Resources Policies and Personnel- Procedures of the agency including, policy review and revision, salary administration, and annual evaluation of the Executive Director. Section 6.04. The President shall appoint the chair of each committee and the chair of each committee shall appoint the members of the committee. All committee chairs shall be regular Board Members or Officers. The terms of all committee members and chairs shall be one year (except it the case of the Treasurer as chair of the Budget and Finance Committee, whose term shall be two years. (See Article VI). Terms of committee members and chairs may be renewed at the July Board meeting or at the regular Board meeting immediately following the completion of the term. Section 6.05. The duties of a committee shall be to assist the Board of Directors in setting agency policy and in meeting the goals and objectives of PSFS. Section 7.01. The Executive Board shall consist of the officers of the Board: President, Vice President, Secretary, Treasurer and the Chairpersons of the Standing Committees. Section 7.02. The officers of the Executive Board will be elected from a slate presented by the Nominating Committee or by a nomination from the floor. The Executive Board will be elected by a simple majority of voting Directors at the annual meeting. Section 7.03. An officer of the Executive Board is elected to the position for a term of two years. The terms of President and Secretary shall run concurrently (beginning in even - numbered years). The terms of Vice President and Treasurer shall run concurrently also, but in alternate (odd - numbered) years. Section 7.04. The Executive Board shall meet five (5) times yearly. Meetings will be chaired by the President or in her /his absence, by the Vice President or other officer as needed. Section 7.05. A majority of the Executive Board must be present for the group to do official business. Section 7.05. When an officer dies, resigns, or is removed, the Board of Directors shall elect an officer to serve for the duration of the unexpired term. The slate of candidates for the position will be presented by the Nominating Committee or by nomination from the floor. Section 7.07. Any officer may be removed for cause from the Board of Directors by an affirmative vote of a two- thirds majority of the Directors present at an official meeting of the Board. Cause for removal may include not meeting a basic standard of conduct for a Director. Basic standards require that a Director perform as such: In good faith, in a manner the Director believes is in the best interest of the organization, and with such care, including reasonable inquiry, as an ordinarily prudent person would use in similar circumstances. Notice of intention to consider removal shall be given to each Director and to the officer affected at least seven days before the meeting. The officer involved will be given an opportunity to be present and to be heard at the meeting at which the removal is considered. Section 7.08. Any officer may call a meeting by phone, post, or email at least three days in advance of the meeting. Section 7.09 No person who is now, or who later becomes a Board officer of the agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE Vill. POWERS 4 OF SECTION 8.01. Corporate Powers: The officers of the corporation shall be the President, Vice - President, Treasurer and Secretary of the Board and such other officers as shall be determined by the Board and as may be necessary to enable it to operate. Section 8.02. The President of the Board shall be the Chief Executive Officer of the Corporation and shall, subject to approval of the Board of Directors, have oversight over the corporation's activities, affairs, officers and Executive Director. The President shall perform all duties incident of the office of President of the Board and such other duties as may be required by law, by the Articles of Incorporation of the agency, or by these bylaws, or which may be prescribed by the Board of Directors. ccrtinn R.n*i The Vic President shall, in the absence of the President, or in the cao �. o event of her /his inability or refusal to act, perform all of the duties of the President and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. Section 8.04. The Secreta shall keep, or cause to be kept, at the principal office of the corporation, or such other places as the Board of Directors may order, a permanent record of the minutes of all meetings of the Board of Directors. Section 8.05. The Treasurer of the corporation shall have oversight keep, or cause to be kept, accurate fiscal records in accordance with Generally Accepted Accounting Principles. The books and records of accounts shall at all times be open to inspection by any Director of the Corporation. The Treasurer shall have oversight of all fiscal transactions including deposits, disbursements and financial reports. The Treasurer shall perform such other duties as may be required by law or these bylaws or as may _d of r,� `t r The Troaci irar shall serve as the Chairperson be prescribed by the Board �� �,�re��orJ. � �e , �. of the Finance Committee. PARTICLE IX. EXECUTIVE DIRECTOR Section 9.01, The Board shall hire an Executive Director to carry out the day to day business of the corporation in accordance with the policies, the strategic plan and the annual budget established by the Board of Directors. The Executive Director shall hire and supervise staff and prepare periodic reports, budgets and report the financial activities of the corporation to the Board of Directors at Board Meetings and Executive Board meetings. Section 9.02. The Executive Director shall be hired by the Board of Directors upon the recommendation of the President and the Personnel Committee, The Executive Director shall serve at the discretion of the Board of Directors and shall be reviewed annually by the Personnel Committee. Section 9.03. The Executive Director may be removed for cause by the Board of Directors by an affirmative vote of two - thirds majority of Directors present at an official meeting of the Board. Notice of the proposed removal will be given to the Executive Director at least seven days before the meeting. The Executive Director may appeal the decision as outlined in the Human Resources Policies and Procedures. Section 9.04. No person who is now, or who later becomes Executive Director of this agency shall be personally liable to its creditors for any indebtedness or liability of the agency. Any and all creditors of this agency shall look only to the assets of this agency and Board of Directors Insurance for payment. ARTICLE XI, ELECTION TO THE BOARD OF DIRECTORS Section 11.01. Elections to the Board of Directors shall take place at the Annual Meeting or at any other official meeting of the board. The Nominating Committee shall present in writing a slate of candidates for election to the Board of Directors. This notice of nominees shall be postmarked or emailed at least seven days prior to the meeting at which the election shall occur. Section 11.02. The Nominating Committee shall prepare the official ballot. Section 11.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 11.04. A candidate is elected by a simple majority of those present. Section 11.05. A quorum for the meeting at which an election is held shall consist of a simple majority of the Board of Directors. Section 12.01. Officers will be elected at the annual meeting of the Board each year or at any other official meeting of the Board. The Nominating Committee shall present in writing a slate of candidates for election to the offices. This notice of nominees shall be postmarked, faxed or emailed at least seven days prior to the annual meeting. Section 12.02. The Nominating Committee shall prepare the official ballot. Section 12.03. The Nominating Committee shall conduct elections and count votes. The election shall be conducted by secret ballot. Section 12.04. A candidate is elected by a simple majority of those present. If a 10 simple majority is not attained by one person in the case of multiple candidates for one office, the two candidates with the highest vote count shall be named in a second balloting where a simple majority shall determine the election. ARTICLE XIII. FINANCES Section 13.01. The fiscal year of PSFS shall be July 1 st to June 30th. Section 13.02. The Finance Committee, with the assistance of the Executive Director, shall propose an annual operating budget to the Board of Directors for approval that reflects the goals and objectives adopted by the Board for each fiscal year. Section 13.03. The Executive Director shall utilize generally accepted accounting principles in the fiscal management and control of PSFS and within the policies of the Board of Directors and guidance of the Finance CornMittee. Section 13.04. An annual, audit shall occur by an independent accountant, with a report to the Board of Directors, and at other times as may be deemed necessary by the Board. Section 13.05. PSFS shall indemnify officers and Members of the Board of Directors, the Executive Director and other employed and volunteer staff in the form of bonding through commercially available sources and/or insurance. Section 13.06, PSFS shall have the power to indemnify and hold harmless any Director, officer, employee or volunteer from any suit, damage, claim judgment or liability arising out of, or asserted to arise out of, conduct of such person in her/his capacity as a Director, officer, employee or volunteer. Section 13.07. Any agreement or contract entered into by PSFS shall have the advance approval of the Board of Directors, with the exception of expense items that have been approved for the current operating budget. Section 13.08. Financial statements shall be prepared by the Executive Director for review by the Treasurer and mailed to each Director of the Board each month. ARTICLE XIV. AMENDMENTS Section 14.01. These bylaws may be amended by a two-thirds vote of Board Members present at any Board meeting that is able to conduct official business in accordance with Section 5.06. The secretary of the Board shall send written notice with the text of the proposed amendment; postmarked, faxed or emailed at least seven days prior to the meeting at which the amendment will be voted on. II The corporation can only be dissolved upon the approval of two-thirds (2/3) of the Directors present at a duly held Board meeting at which a quorum is present. Upon dissolution, all assets shall be used to pay all debts past and present. Upon the dissolution of the corporation and after payment or the provision of payment of all liabilities of the corporation, the Board of Directors shall dispose of all assets of the corporation exclusively for the purposes of corporations or organizations that are then qualified as tax-exempt organizations under Section 501 (C) (3) of the Internal Revenue Code and similarly tax-exempt in the State of California. Any assets not so disposed of shall be disposed of by a court of jurisdiction in the county in which the organization is principally located and within the laws of the State of California. AMENDED AND APPROVED: 5/20/08 12 "miaggliolm CODE OF ETHICS CONFLICT OF INTEREST ANNUAL REPORTING POLICY CONFLICT OF INTEREST STATEMENT DISCLOSURE POLICY 13 Each Director and Non - Director Committee Member shall file a general written statement regarding her /his conflict of interest situation (actual, potential, or none). This statement shall be filed with the nominating Committee the first month of each fiscal year, or when a Director is appointed to the Board. The Committee will review the statements and make them available to all members of the Board of Directors. Directors will be responsible for advising the Nominating Committee of any changes in her /his status that would modify the annual statement. The Nominating Committee shall review any changes and report to the Board of Directors. Directors will be • 1 11 IL« l — S ' '— • responsible for monitoring ►lerltei i; 5 own conflict of 1G Cf itYiai Committee members will be responsible for advising the Committee Chairperson of any changes in her /his status that would modify the annual statement. The Chairperson shall transmit such changes to the Nominating Committee for review. Members will be responsible for monitoring her /his own conflict of interest situations. Procedures for Handling Conflict of Interest Situations: If a Director is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract; or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. Is employed by an agency or entity that derives a substantial amount of income by supplying goods or services to the agency or entity under discussion. If a Non - Director Committee Member is in a conflict of interest situation, she or he should so indicate at the time of the meeting and abstain from voting on any related issue. A conflict of interest should be declared by a Director if she or he: 1. Is employed by the agency or entity under discussion either directly or by contract, or 2. Is on the Board of Directors or in a policy making position in the agency or entity under discussion; or 14 3. Is a volunteer on a regular basis with the agency or entity under discussion; or 4. |S employed h«aD agency O[ entity that derives 8 substantial amount Ofincome by supplying goods or services to the agency or entity under discussion. Effective July 16,1996 15 A. In accordance with Federal law PSFS will maintain a public information file of documents previously filed with the IRS. This file must be available for on site inspection during regular business hours at the charity's principal office and at any satellite office housing 3 or more paid staff. This file will contain: • a copy of the original tax-exempt applications sent to IRS • a copy of the current Bylaws • a description of the programs and the purpose of the agency • a copy of the 3 most recent IRS annual returns • a copy of the 3 most recent 990's and supplemental schedules • a copy of the Annual Report • an organizational chart safe: ote: In accordance with federal law, PSFS may opt to remove the names and IJ addresses of major financial contributors from the copy of the IRS tax return to be placed in the public information form. B. The Executive Director of PSFS will maintain or oversee the maintenance of this public information file. C. Whether a request for information comes in writing or over the phone, PSFS will respond quickly, The Executive Director or President of the Board of Directors, will request the inquiring party to come to the office to view the file in the presence of the Director or her /his designee, or, as she/he deems necessary, send out copies of the documents for a nominal fee, or, at the discretion of the Executive Director, charge a nominal fee to cover mailing and duplication costs. D. Additionally, PSFS will also publish an annual report that will include a summary of services provided, financial information reported on the annual IRS return that reflects program, administrative and fundraising costs and other general information. 3t „yt j j J 6 D FILED CJ'0100 of the Se�reflry of $�,,l Of 41hp- St at,-- F Calif 'fril, CERTIRCATE OF AMENDMENT OF ARTICLES OF INCORPORATION AP R 'i) 2 , The undersigned certify that: They are the president and the secretary, respectively, of PROJECT SISTER SEXUAL ASSAULT CRISIS CENTER, a California corporation. 2 The FIRST Article of the Articles of Incorporation of this corporation is arnended to read as follows, The name of the corporation is Project Sister Family Services. 3 The foregoing amendment of Articles of Incorporation has been duly approved by the board of directors. A. The foregoing amendment of Articles of incorporation has peen duly approved by the required vote of the members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 4, 2007 Chkristohner AIdworth, President Susan Kullmann, Sec `retary ENDORSE CERTIFICATE 14 °'i� A`T'L O1 AMENDMENT T FILED 8n *0 offka of eM s®cretory of So" of to aPWr W ca dow" o 14OV151984 ARTICLES OF INCORPORATION IWACH K16 Ed' WAq o{'kvft By JAMES E. HARRIS AID HUGHES and MARY LOU O'NEIL certify that: `eat le They are the president and the secretary, CLAREMONT YOUTH RESOURCES GROUP, a California �'Corporat on. 2. The FIRST Article of the articles of incorporation of this corporation is amended to read as follows: The name of the said corporation is: Project Sister Sexual Assault Crisis Services. 3. The SECOND Article of the articles of incorporation of this corporation is amended to read as follows: That the specific purpose for which said corporation is formed is to provide crisis counseling services, victim advocac, and community referrals to vicC y and ims of rape and sexual as _i��l.t, their families, The specific purpose for which corporation is formed is to provide community education as to the reasons for the occurrences of rape and sexual assault and its prevention. The corporation will have the fo powers'.- ''Owing specific Purposes powers'.- (b) To provide a readily available listing of reference services of all the various resources and agencies in the geographic area that the corporation provides service, (c) To provide a staff of volunteer professional and lay persons coordinated by a salaried director who would be available to provide volunteer staff support, counseling, medical, and legal infor- mation and be a representative in the community for the corporation, (d) To organize and provide community education and resource services in the area of rape and sexual assault. 4. The foregoing amendment of articles of incorporation has been duly approved by the board of directors, 5. The foregoing amendment of articles of incorporation has been Fully duly approved by the required vote of members, Aida 11Ughes, F silent Mary Lo O'Neil, Secretary The undersigned declare under penalty of perjury that the matters set forth in the foregoing certificate are true of their own know- ledge. Executed at e1120 a,_�h on k-) '1 Aida Hughes, re ' ent Mary Lou O'Neil, Secretary Internal Revenue Service Department of the Treasury P.O. Box 2508 V j Cincinnati, OH 45201 j Date: JUL 12 2007 PROJECT SISTER FAMILY SERVICES 363 S PARK AVE STE 303 POMONA CA 91766-1560 Dear Sir or Madam: Person to Contact: Vaida Singleton ID# 31-03018 Toll Free Telephone Number: 877-829-5500 Employer Identification Number: 23-7116161 TH�A iAdi*1 the This is in response to the amendments to your organization's Articles of Incorporation filed 11 — state on April 9, 207. We have updated our records to reflect the name change from PROJECT SISTER SEXUAL ASSAULT CRISIS SERVICES to PROJECT SISTER FAMILY SERVICES, as indicated above. Our records indicate that a determination letter was issued in February 1972 that recognized you as exempt from Federal income tax. Our records fu-IL11 ler indicate that you are ,,rr-ntl%/ exempt under section 1,301 (c)(3) of Y the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a)(2). Donors may deduct contributions to you as provided in sect-Ion 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any q, pmqtions, please call us at the telephone number shown in the heading of this letter. Sincerely, I 16 Cin . Westcott Manager, Exempt Organizations Determinations PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) Audited Financial Statements for the Year Ended June 30, 2009 PROJECTSISTER FAMILY SERVICES (A California Nonpi°o-.fit Corporation) TABLE OF CONTENTS June 30, 2009 Page Independent Auditors' Report ...................... -- ...................... .................. .................. 1-2 Statement of Financial Position ....... - ...................... .... — .... ..... - ....... .......... ................... 3 Statement of Activities ....................... ............... .............. .................. ............. 4 ........... ...... _ ..................... 5 Notes to Financial Statements ..................... ...................................................................... 6-8 Schedule of Expenditures of Federal Awards ....................... ................... .......... ......... 9 Schedule chedule of Expenditures by Cost Category - CEMA Grants ....................... ............. - .... 10 Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance With Governn.,ent A ud;t;n,,, .......... - ................. ....... --- --- 11-12 Schedule of Findings and Questioned Costs ...................................................................... 13 VIC , EN-11 I iii 1„ a S, 1 1A' r k's Board of Directors Project Sister Family Services Pomona, California D -UTZMANLLP S1 —.. :C 0 IN °a l!l L. T A N1 Ii � A N D C F A s INDEPENDENT AUDITORS' REPORT We have audited the accompanying statement of financial position of Project Sister Family Services (A California nonprofit corporation) as of June 30, 2009, and the related statements of activities and cash - 'r' *.Y ^r the organization's flows for the year then ended. These financial statements are the responsrvr1rty - nnanagennent. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to ohtaitn reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Project Sister Family Services as of June 30, 2009, and the results of its activities and cash flows for the year then ended, in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated November 30, 2009, on our consideration of the organization's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. that report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this reporting in considering the results of our audit. -I- 2210 E. Route 66, Suite 100, Glendora, CA 91740 TO 626.057.7300 1 Fax 626.857.7302 1 Phil INFOGVLSLLP.0 ®M I Web WWW.VLSLLP.COM Board of Directors Project Sister Family Services Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis and is not a required part of the basic financial statements. The schedule of expenditures by cost category - CEMA. grants is presented for purposes of additional analysis and is also not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the basic financial statements taken as a whole. i V1C,ENTf, LLOYD & STt 1'T 770 A,N r r a November '.10, 2009 -2- PROJECT SISTER FAMILY SERVICES (A Cafforn, N Nonprofit Corporation) STATEMENT OF FINANCIAL POSITION June 30, 2009 ASSETS C'cJRR ENT' ASSETS.- Cash and cash equivalents Grants receivable Accounts receivable Prepaid expenses Total current assets NONCURIZENT ASSETS. Eiepos its Equipment (net of accumulated depreciation) Total noncurrent assets Total assets LIABILITIES AND NET ASSETS CURRENT LIABILITIES: 211,747 46,472 6,165 274,209 2,951 1,672 4,623 $ 278,832 Accounts payable 2,964 Accrued liabilities 15,684 Total current liabilities 18,648 NET ASSETS: Unrestricted 160,184 Temporarily restricted 100,000 Total net assets 260,184 Total liabilities and net assets 278,832 The accompanying notes are an integral part of these financial statements. -3- PROJECT SISTER FAMILY SERVffk-.ES (A Cafifornha Nonprofit CorperationO STATEMENT OF ACTIVITIES For the Year Ended June :309 2009 REVENUES AND PUBLIC SUPPORT: Federal and state revenue City revenue United Way Contribution revenue .rundrai sing revenue Interest reveriu-, Program service fees Total revenues and public support EXPENSES: Program services Management and general Fundraising Total expenses Change in net assets Net assets - beginning of year Net assets - end of year 'Temporarily Unrestricted Restricted Total $ 402,054 402,054 13,150 13,150 2,922 2 2,922 3 01,76 1 100,000 401,761 22,523 22,523 641 641 30,342 30,342 773,393 100,000 873,393 653,953 653,953 82,704 82,704 19,613 19,613 756,270 - 756,270 17,123 100,000 117,123 143,061 - 143,061 160,184 $ 100,000 $ 260,184 The accompanying notes are an integral part of these financial statements. -4- PROjECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) STATEMENT OF CASH I,LOWS For the Vear Ended June 30, 2009 CASH FLOWS FROM OPERATING ACTIVITIES: Change in. net assets S 117,123 Adjustments to reconcile change in net assets to net cash flows provied by operations: Depreciation 1,969 (Increase) decrease in operating assets: Accounts receivable 2,235 Grants receivable 29,129 Prepaid expenses (768) Deposits 3,595 Increase (decrease) in operating liabilities: Accounts payable 318 Accrued liabilities (14,601) Net cash flows provided by operating activities 11 Q,QQn 130 -,-/V Net increase in cash and cash equivalents 138,990 Cash and cash equivalents at beginning of year 72,757 Cash and cash equivalents at end of year 211,747 SUPPLEMENTARY CASH FLOW INFORMATION: Interest paid 562 The accompanying notes are an integral part of these financial statements. -5- PRO-JECT SISTER FAMILY SERVICES (A. California -Nonprofit Corporation) NO'IrES TO Fl[NANCIAL STATEMENTS Jun, e 30, 2009 NOTE I - SUMIVIARY OF SIGNIFICANT ACCOUNTING POLICIES- Nature ofActivities - Project Sister Family Services is organized to provide assistance to child and adult survivors of sexual assault and to reduce the incidence of sexual assault and child abuse in the surrounding communities. Services are provided through a 24- hour crisis assistance hotline, counseling and support groups, community outreach, education and self'-defense instruction, and other services. All services are provided reGardless of race, sex, aae, religigLis b ellofs-, disability, or sexual i orientla-t-lop. t7 t, Basis of Presentation, - '['he accompanying financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. Net assets and revenues, expenses, gains and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets of Project Sister Family Services and changes therein are classified and reported as follows: Unrestricted Net Assets - Net assets not subject to donor-imposed stipulations. Temporarify Restricted Net Assets - Net assets subject to donor-imposed stipulations that may or will be met, either by actions of the organization and/or the passage of time. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statements of activities as net assets released from restrictions. Permanently Reslrh ted Net Assets - Net assets subject to donor-imposed stipulations that they be maintained permanently by the organization. Project Sister Family Services had no permanently restricted net assets as of June 30, 2009. Net assets released from restrictions consisted entirely of program services. Contritnutions and Contrihuted SWviees - All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Amounts received that are restricted for specific use in future periods are reported as temporarily restricted. When the restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. During the year ended June 30, 2009 the value of in-kind contributions meeting the requirements for recognition in the financial statements was $40,427 and has been recorded as part of contribution revenue. W PR;`--Y*EC,'--V'SISTER F'ATIVIlLYS)ERVICES (A (affornia Nonprofit Corporation) NOTRISTO FINANCIAL STATEMENTS June 30, 2009 I NOTE I - SUMMARY OF SIC,N]IFICANT ACCOUN'rING POLICIES: (confinued) Llse oj'Accounfing Estimates - The preparation of financial statements in accordance with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Actual results may differ from these estimates. fl,011 Equiv).PneW -- Equipment is staled at cost and depreciated utilizing 1"he, sival gI It- line m -eU-k .I over three and five year periods. Project Sister Family Services' policy is to capitalize any assets greater than or equal to $1,000 which have in expected useful life greater than one year. Income -Tax" - Project Sister Family Services is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code and by California Revenue and `l axation Code Section 23701d. Cash and Cash Equiva1ents - For purposes of the statement of cash flows, Project Sister Family Services considers all highly liquid investments with maturity of three months or less to be cash equivalents. Subsequent Events - All subsequent events through November 30, 2009, which is the date these financial staternents, were available to be issued, have been evaluated in accordance with FASB Statement on Accounting Standards Number 165, Subsequent Events. There were no subsequent events requiring recognition as of June 30, 2009. NOTE 2 — CONCENTRATION OF CREDIT RISK: Project Sister Family Services occasionally has a need to maintain a cash balance with a single financial institution in excess of $250,000 insured by the Federal Deposit Insurance Corporation (FDIC). At June 30, 2009, there were no amounts in excess of the FDIC limit. -7- PROJECT SISTER F.AM11LY SERVICES (A California Nonprofit Corporation) NOTES TO FINANCIAL STATEMENTS 4Iune 30, 2009 NOTE 3 - KQ1L1PM1�_k1AID DEPRECIATIOM Equipment at June 30, 2009 consists of the following: Office equipment $98,230 Less: Accumulated depreciation J9 � 558 Total $J 672 � Depreciation expense was $1,969 for the year ended June 30, 2009. NOTE 4 - IC NE OF CREDIT: Project Sister Family Services has a $100,000 line of credit with Batik of Americ2�. The credit line has a variable interest at the reference rate plus 3.35%. Project Sister F,,imily Services had no outstanding balance at June 30, 2009. NOTE 5 •• FACILITIES RENTAL AGREEMENT: Project Sister Family Services has entered into a thirty-six month lease agreement commencing November 1, 2008 and terminating October 31, 2010, The future minimum lease payments are $66,1556 for the year ended June 30, 2010. During the year ended June 30, 2009, rental expense under the lease was $63,474 M SUPPLEMENTARY INFORMATION PRO -TECT SISTER FANMllLY SERVI V (A Cal.iforuia Nonprofit Corpor;atiOKO C lE T ,LE Off' li'.XPLP®1D aUitRES OF FEDERAL AWARDS For the Year Ended ,ware 30, 2,009 Pass - -Through Federal, GrantoriPas 9- Through Entity Identifying Federal Grantor /Program or Cluster Title CFDA � Number Expenditures U.S. Department of Justice: Pass - Through Program From: California Emergency Management Agency - Law Enforcement and VictUn Services Division Sexual Assault Section IBC 08201325 16.575 N/A $ 161,708 Total U.S. Department of Justice _ 161,708 U.S. Department of Housing and Urban Development: Community Development Block Grants Pass-Through Program From: City of Pomona 14.218 N/A 6,963 City of Covina 14.218 N/A 147 City of Chino 14,218 N/A 2,650 City of Chino Hills 14.218 N/A 1,416 City of Glendora 14.218 N/A 4,020 City of Baldwin Park 14.218 N/A 8,714 City of West Covina 14.218 N/A 2,009 City of Rancho Cucamonga 14.218 N/A 9,400 City of Whittier 14.218 N/A 2,500 Total U.S. Department of Housing and Urban Development _ 37,819 Total Federal Awards $ 199,527 N/A - Not applicable and /or not available.. See Independent Auditors' report. 0 PROJECT SYLSTER FAYHLY SERVICES (A California Nonprofit Corporation' ,, SCHEDULE OF E)KPENDITURES BY COST CATEGORY - CEM A GRANTS For the Year Ended June 30, 2009 Total Grant Identification Number Fedcrai State Local Match Expenditures RC 082001325 Personnel services Operating expenses 111,489 $ 45,755 ,D 50,219 16,855 $ 161,708 $ 621,610 See Independent Auditors' report. -10- 40,427 197,671 67,074 40,427 $ 264,745 TZMAN 1.11Y `Vv`10Ei",--)4T1 + LLOYD * STU .q E (m, Ids' ) l,� l T A I'1 II S U L r fA REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS `The Board ol' Directors Project Sister Family Services Pomona, California We have audited the financial statements of the Project Sister Family ,Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Goi)erninent Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reportin In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial, reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, -11- 2210 E. Route 66, Suite 100, Glendora, CA 91740 Tel 626.857.7300 1 Fax 626.857.7302 1 E -Mail INFO @VLSLLP.COM I Weh dNiPJW.VLSLLP.COM t REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Board of Directors Project Sister Family Services Pomona; California We have audited the financial statements of the Project Sister Family Services as of and for the year ended June 30, 2009, and have issued our report thereon dated November 30, 2009. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Project Sister Family Services' internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the Project Sister Family Services' internal control over financial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be significant deficiencies or material weaknesses. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or a combination of control deficiencies, -I1- 2210 E. Route 66, Suite 100, Glendora, CA 9170 Tt:i 626.857.7300 1 Fay 6126<857.7302-` I c -Mail INF(D@V[.SL�.P.,t.OM I wvet WVA/.VLSLLPX0M REPORT ON INTERNAL CONTROL OVER FINANCIAL DEPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORAIIED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS that adversely affects the Project Sister Family Services' ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the Project Sister Family Services' financial statements that is more than inconsequential will not be prevented or detected by the Project Sister Family Services' internal control. We consider the deficiency described in the accompanying schedule of finding and questioned costs as item 2009 -1 to be a significant deficiency in internal control over financial reporting. A raterial wcalcness is a significant deficiency, or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the Project Sister Family Services' internal control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. Compliance and Other Matters As part of obtaining reasonable assurance about whether the Project Sister Family Services' financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of non - compliance or other matters that are required to be reported under Government Auditing Standards. Project Sister Family Services' response to the finding identified in our audit is described in the accompanying schedule of findings and questioned costs. We did not audit Project Sister Family Services' response and, accordingly, we express no opinion on it. This report is intended solely for the information and use of the board of directors, management of the Project Sister Family Services, and federal awarding agencies and pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. November 30, 2009 VICENTI, LLOYD & STUTZMAN LLP -12- PROJECT SISTER FAMILY SERVICES (A California Nonprofit Corporation) SCHEDULE OF FINDINGS AND QUESTIONED COSTS June 30, 2009 Findi Ures Update on Prior Year Finding 20084 Finding, Based on our audit, we found that Project Sister Family Services are recording revenue only as they are received. Several adjustments were necessary in the audit process to bring the financial statements in accordance with Generally Accepted Accounting Principles. As such, improvements can be made in the internal controls over closing procedures relating to revenue accruals. Recommendation: We recommend Project Sister Family Services makes improvements to the formal closing process it has in place to avoid misstatements in the financial statements, ensure the proper recording of revenue accruals, and facilitate an accurate cut off to record transactions in the proper period. Project Sister Family Services' Response- Finding is noted and next year we will improve our closing process and ensure the proper recording of revenue accruals, rather than leaving this task for adjustment during the audit process. -13- City of Baldwin Park Oz) Housing Department FY 2010 -2011 Community Development Block Grant Funds Request for Funds Contact Person: Manuel Carrillo Jr (Previous Year Allocation):_$24,000 Phone Number /Ext. 626 -813 -5269 CDBG Amount Requested: $_28,000 Other Funds: $_11,362 (Please attach a copy of your proposed budget) Type of Request: (Please check one) Public Service _XX_ Capital Improvement Admin /Planning Total: $_39,362_ Other (Please describe) Project Description: Recreation and Sports Scholarship The Recreation and Sports Scholarship Program provides children of low and moderate - income families in the communitV with scholarships that will allow them to participate in organized youth sports programs and recreation classes. The City offers 70% of a child's registration fees in an amount not to exceed $150.00 per child regardless of family size. Staff requires that all participants provide proof of address and income verification. The Recreation and Sports Scholarship program has been instrumental in providing children with an opportunity to receive positive recreational experiences_ regardless of their ability to pay. The entire amount of $28,000 will go directly to participating families and the department absorbs the remaining costs and /or expenses for utilities materials and supplies, building maintenances outside printing expenses and part time staffing. Projected Number of Beneficiaries Served: Individuals or 175 Households For Capital Improvement Projects, please provide projected number of projects completed (i.e. streets to be improved, number of buildings to receive ADA improvements, etc.). Please describe: Estimated Project Completion Date: (Please attach additional sheet to provide additional Information if needed) For CDBG Department Use Only: Recommendation: Approved F-1 Deny= National Objective/ Eligible Criteri Comments: Reviewed By. Approved :. ORGANIZATION Santa Anita Family Service Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 3541496.. 1. x APPLICATION FORM 2. x BUDGET PROPOSAL (ATTACHMENT A) 3. x BOARD OF DIRECTORS AFFIDAVIT 4. x ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. x MOST RECENT AUDITED FINANCIAL STATEMENT 8. x PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 9170• FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT Agency Name: Santa Anita Family Service Agency Address: %fluL Number S. Myrtle Ave., Monrovia 91016 7 Street City Zip Code Administrator:- Fred Loya, Ph.D - Title: Executive Director Administrator Telephone: (626) 359-9358 — Fax: (626) 358-7647 Project Site Address: 603 Number S. Myrtle Ave., Monrovia 91016 Street City Zip Code Project Manager: Amy Graley, MSW Title: Senior Services Program Director Project Manager's Telephone: _IqZQLI59-9358 ext. 37 Fax: (626) 358-7647 — Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). Santa Anita Family Service seeks to foster the well being of San Gabriel Valle residents by creating healthier families and communities through professional leadership and the provision of quality education, mental health and social service programs. Santa Anita Family Service has provided these services since 1951 and senior services since 1975 Has the Agency previously received funding from the City of Baldwin Park? x_ Yes (if yes, number of years 10 ) No -IM $— 5,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. See Attachment 2A ( 3 pages total). Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our target population is low income, minority elders. However we serve any older adult, and disabled/dependent . adults age 18+. The senior and disabled /dependent adult care management program offers services that enable our clients to remain safely in their homes and within their community. In addition our services foster independence and autonomy. Describe any special characteristics of your client population. In addition to the characteristics mentioned above, our clients may be frail, homebound, have chronic physical or mental illness. Increase in Funding Request - If YOL through Baldwin Park's CDBG program, of funding requested, please explain the in type of services or beneficiaries). r agency has been previously funded and there is an increase in the amount purpose for the increase (i.e., increase N/A — Request that funding be continued at current service levels. The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes we If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No Ethnicity Yes x No L-LI I y 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtair the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fred Loya, PhD Executive Director Printed Namo I Title I /,-) -40 SignahuxW // 4 Date Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) x The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 L kJ1 the clientele r persons whose household income does not percent ^;+ken. clientele persons exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. I • P W N) CD 0 ;o CD :3 D ( CD = CD M Al M. cn 5: :r CD CL CD 0 =h (n 0 Vh (D R (D -1 W CD 77 CD 0) 2) CD (D CD 0 CD CD CD U) W 0 0 :3 (D :3 CL to (D 0 CD o U) EK (A (D :3 CD :3 Al :3 CD r+ S N CL co 0) CD CD Z z Z > > > it K3 C) CD Z > C) 03 CL Cl UtW C:) co 0 03 c C (A) Z z z b N CL N CD > > > C) CD (a CD CD C) r+ -TrtTt 0 W z z 0 CL 0 C) C) D > > O tQ CD CD M. cr 0-0 z z z C) 0 as E 0 CL C) > > > cu G) C) p 00 W z z 0 > > C:I (D 0 CD C) (P CD CL W P Z z Z p p CL 0 CL La CD C) C� I • 0 W, 0 a) 3 W c CL to CD r-f. 0 C) 0 m x -a CD :3 o :T (D > c F C, cn C-- Z3 Cc m 0- F cn C: Z3 CD CD co 0 :3 cn 73 (D (D o :3 (D 0 CID (D D :3 cn z -0 z3 (D (n 0 3 cn_ _0 — FD' 0 (D CD (D M cr CD 3 CD =3 --1 (D (D 0 (D c: (D C/) �u (D 0 cc (D 0 70 CD cn -0 (D :3 CA 0 cn 0 CD to Ul C) CD C) Z Z Z Z Z Z Z Z Z Z Z Z CD C) 0 -.% C) 0 co co O CD CD 0 0 -0 CD cn I(n 0 CD C) CD 0 CD 0 Cl co CL to 03 CD G) r+ (Xi C31 --i 0 C) C) C) 51) C) C) C) iV C) co C:) CD co N) C) (Z) 0 CD 0 o 0 in CD 0- 03 r_ CL cc C.n Ul 0 CD C:) C) C) 0 C) CD 0 0 • • ® Cri N s W 90 -4 A W N (D CD 0) Cn CD r `o = r ID r o n CD Z N O !� o CD � W M I m = I �' � �� 0� o CD CD v, �� sv CL a co CD �, z D > -v GJ D A i O ff `. ®, CO oo W N z > z A N O ® o N ® O O Er W n -s Q M CD � CD > 8 t� O O (D �4 0-0 W L � N N 00 N a Q T o' C) Q �. O N CD CJ7 ® ! LL- — t3ti r CD - S2. r r • • r 0 0 0 'o (D X (D (n > cn (n CD (D 75 v 0 (D (D 0 0 (D w Cl) -0 (D cn 0 C/) FT C/) 0 c _0 FD' (n 9: x (D 3 0- E3 (D Z3 M (D (D ;31 (a (C) D (0 0 -0 - X (D cn 0 r.#. C) SD 4LO CYI C) C) CTI CD z z CD z z z z I o CD 0 Or- (D CD It 0 ,a Q to C:) C) C) C) C:) C:) C) C) r+ 0 0 00 M (o (D G) cn - L71 - P 0 C) 0 C) C) C) CD C) 0 C) CD M 0 0 (D CL CL (M CD cn cn 0 C:) C) C) o 0 C) 0 C) C) I< 0 0 I M Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires Richard Singer President 2010 Patricia Myers Vice President 2010 Timothy Scanlan Treasurer 2010 Linda Proctor Secretary 2010 Bob Proctor Director 2010 Mildred Dexter Director 2010 Barbara Veenstra Director 2010 Barbara Cavalier Director 2010 Jeanne Miles Director 2010 Ferne Petrie Director 2010 Jay Coleman Director 2010 Tom Adams Advisory council - member 2010 Christina Madrid Advisory council - member 2010 Richard Meaglia Advisory council — general counsel 2010 Name of Executive Director Fred Loya, Ph -D Please provide the actual number of your total clients to date and the pj9jqcted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/09 TO Current 07/01/10 TO 06/30/11 BALDWIN PARK 114 200 RESIDENTS NON-BALDWIN PARK 1800 1800 3500 RESIDENTS Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. As the Executive Director, or duly authorized representative of — Santa Anita Family Service 1 certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be a0hiered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Alm Gral SW Senior Services Hrogram. uirecTor Title of Officer Pri t,Na e S Si t Date i- t '17 Phone Number Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and functionally impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of six care managers. Four of our care mangers have their BSW and two of our care managers have over 10 years of experience in working with the geriatric population and their care management needs. ,,-ere n � ponen± to our Senior Services program: 1 ��c�� are three m�arr� components 1. Care Management 2. Home Based Care 3. Care Giver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, for disabled adults age 18 +, and for the families and caregivers of either of these groups. The clients or their caregivers must reside in one of the following cities: Arcadia, Azusa, Baldwin Park, Bradbury, Duarte, lr windale, Ylonrovia, San Dinaas and San Gabriel. If they do not reside in any of these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short -term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and /or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is Later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan.. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. DOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live -irA tii, client's home ifnecessary. When a client calls to request Registry assistance a. thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the nurnber of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of In -Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references is been verified, an e b d they have completed an interview with have an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are available for anv caregiver of an older adult and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self -care and their ability and conCdence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories" information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. 11 �, TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATIONS Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1 185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 917 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. 8 Y LAWS statute o"', A on CP'�, :p I ices- 1 C f f p - C' p 'FFICE! The 0. j, 7r :cam Civil" 5 s, t tfq�mclkdfof PACD 0 W 0 r A a E!h ro nl: Cs Corporaticn, 7 bf the to the Se h 1� po the e 5 E! VY 2,4a, 7 ti 4 S Axticles d,Cter! eand all abr?'OT t e PoVie, r S b� Ile -p ,C,), jirW he iscClu 'It Ct, py, Y'SUM: 1"S �J 71 (> sn ay Cf i 1.0 ." 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Article IIL , chic, a qukuai ,nc dirnat- , )rM Ormsh"t tnmeting MY I'M .r,3c mejorihy of t a , ,, of the B"rd, unksa a 11"r is presens shall be reSa MS ex "Pt as provi,Aed in (he nc'Ar. b, i,w or by th& ATMD , i be requir0d Y � I W0,11Y PrOsEnt W COUtIolle to meeting Su which a qu 1 directors, if a11Y aCHOM tomn Is n g t1h d a,, � �, 1, 0 , tbe Ot- Llch majority Of at least " 3, - 'f Cali! 'AIC', i j1q 1't:',:F.71, Sectup; p8rticipate in rs KWAers Of the HOW Olay IcatiOR equipment, Celephcne Or Sil-L11-1af cc""tviuri '� (, e 1ier., -I? �, .1 -tear ,,eticipating in meetil t,12, �LVER wncE. V 0 t ,tvox of nouice gQan to any Wmtov who a �g to WinuCes dno,,H, ubBunt puraval A th r an L v. the mee attorlds the �o"ithayt potesting, prior mc o Suall direccnr, P'l' 1 Yr at its agymnencem I I c 8, r1nd approvals &hzll v nel, of A At i niv; "a .. rh tors prL—eT of e k Ig t o Ime e L I" ' , regent; Mal ad� our any 'all ad"pulp"O t r, or nvL aud pUlce OE'lloldilAg of the all n tJ1 (�r 0 tie. wew d- xOeA PFOVLd': �Lp: rDt �Izl t t h e M a j a V1 (48), On, than Y e t,la tit en PlAce Sall be, 0, ad)ourn,,iicnl� to anotlie—, ivere; vxnmn, at two CAN of Ube. a cn Per- Any act�on MEETINK. 6 ku Do Wl" l'i-bars Tlcsrtxi Coal be takL�n a cry try e Lakillit 13-1 -,rely �in 1,nt Ie _tj ff Or co the T1, o a r maentts chair hipe. tbe SWO& C 'e t; a.,j a unr :1 WSW or y. - . I filed vinh me the ds! 6164, all ba"S, TO"' gsaavAe to Aspect W, c yj car- at �,Iny rc irsrCt tbc kind and tO and Jr a di rcc LOr of wll t ny n 6'r, e. s&vtiaa 1,5 to r.g and de!Ll try e.nch conAKLInf; o ClLrec '06, or more res',lect, tx- any of Y a av"th.c),vity of tt'la Calif ornia Nonprot x c The aj"qivoval r,, I ly a, . VIOn Val t�f the rvamb�va cr "or, Orn,,�on LAW als"o re:"JuIre-S appro public Banefit G p an a'AY o", vac; an c) ref, toalpewj a tio n, of the 6,irectov' ; for 5exvlt 'Bcard or na any a L or llylatwg or tile Of, n-v", 'Thc repc -pCaj c)E any rec��)LuLiovl Of the, Toard whic�,, 1�y L or rP IS not qcl awlcpd.�bl.c or re-pca lab p o �n t 11, Other Cnamlil:teen thereof; V d L L c2m bc elects'; or tra A Tlht� z2j'j-,!71)vD1 c"" t""I" P'u1h1(.(" , ', 91- ct tilct j, ncticy'!� are cl'��tned 1, Denefit corporation Law, reatec b8 c "he auchori'a opted by -a viVj()rjtY of t ed, amber jintaj rescolutiM 8d rl W� a n y . S " c III 9PP, -, - N, ". of C&Wj;wa or by q=11 DOW 11" aii E,%cC1Jti ' i -� p o D-1. t 1. 3'ont�'�x itay n I 'L . , is e 1A We'll t cp_'� "4 10 -1 Ott ]of: aily f tL die powr 4 0 n, 11 la �-wIilch: its prac cd"Ungp sll�'M be c(qIddCna, -her", I t %t(e Rlu Such G07 t Oh �j ar Lc Sh a'j 1'., actions o'E 111Y S Litt av npecitil weer AIMS A r, t h e'r , rticl�.'e to a f tile r t-'11 �' or c r 16 tl this -A lcwst alln"Jally to skit reply a 't"U�'e B r d E"ICA-L cow TtLILt I ee 9AN MOM&" �c the of�ice Sbal't �Uecj' ci C' I I he fnr E: S t rj L V. in five e by �-h'esn D' nj-� I �C.�Clr.iaclly PrOK .. , . y 1 a 1�r rl s OE tbe, Board of Dliroctarz. act, orsjyjil. S h 11'.1 z he nimmitced, AM Exect' oo'�I" ra Le a, t:0 the Oe-t ar r s ii:�: full c;ooyexatl'on a"I.K fa-'111.1fe to Ll I E.,_ at t. ent 1. on jf tj)L,, Bc)'t.rd aggYMP& BY bring S -list 0=1 nee: SM11 qcns tIle PrCi vtcc-T1rnsic1cnt- oecnn iiay a pp u J I - Of o 0 t r 8 j,�,en� nil be (;hairilian p E ac.11 2, c 'c'r to act Tha E�xr -r-,Itiv%e lav 0 �'.v I I 1 1Ou " 8 C) ')TI - �� � I '_)1eir Laction to Board u '0 -� r o'; DLractorfi Ghull' I'lave Oile �righL ro rc'CA�'Id acLion antl T-118 tahcn by Cc! B. CIS 'J'� e 8 Prwide"t ShAll 11, , 130111C�r' t�o frcmn ti"M tO Zt"' tt' "ct fc—rtll their W7. es 5. J TON, r 2 �, 4 f F, "Es 1j, IS ,O V 'LlIC-L'r acvvico,t, ttCs I)Y d 8113 Usy 1�-,Lacii c"r he (WpICLJ�,S The cli!JCers of U Sac W S�,Colid Ient�, a Masurcr, p -C, R f, C the CpWratiovl 'DAY a Isn havOj dl��, diz . OrL, a s lit rs W One w, 8%a�,h dat !T LS D t"r 0 r e 41 S a T-1 U q,s such 8000 _s ft t S, CC 1� C t;n t1l"tqe an'd Board of Usectarywy,12a; Am 'C_1 crC.,?d or oVVointad in� anIcurd,U)c-e "t Try "M at am achion 3 (AL See I tj gn _. SjZCT10% AMC Jcers. 13 cv:7i�ilances, oith thr.", pro- I - - . .�Lectcd,or ity 0,111"Cari 05. 3Y 'be Tv A 11 I)a Articl, ;I I Id Won Off: ho a at pe p d nerve. , - � 0 ,,, h c, r � -f I fLc� Ir"til a bee v elRAC t e K Orr ICERS T : TWO& RMY elect AnA "Ter. o at As the bushmss. Of tlj(,� Tlrcsidcnt� to npj-,IrAnt� such, tl I Ct T 'J"fice bor �qvicll livq�a Such, quire, r)f Whom, shmlll !,,�Cdd f on ty"-ily ra are vnovi -,T P Diva tit~ d a the g, to ti tie GoaTnel wly. frar t t I E. An o -f: f-i- c e r vIly Maim wisobt cause, NY 08 Board at Ary 1 a C 0 S, a 50, ju,� pmzr ne cjj()veh by thekard,.bY "y rcjj?,uvaj sha1l be Board � AnY r a� 6 I ta Cr!: i i e W e by giming witun nadoe w toe My of U&S W) i f -j c LO The right& , pre )w . -01 �1—t MICA re-SUMAMI L' Hoe! is a Pat P, Mj �4 recdy A of lot any Inter fcct at Lhe date.01the c a Orhe,rwise soeed the're"in, the 4ccq,, tj,ttie 1peclfi*,ed th:_re,'Ln of such reoignnWn not be naces011rYto effe' jmc"ay In any OfUca be"se of "MI nec ji:;rj�ialificatiM` '�`r any to rc"Sig,vinti(�I�, roww',�nl, 6 , or appoint. : qgnAlar 4�loetiolk 9 ' Ir-A ns Lbay occor sum AMC, provicled tliaL r,,-,ch an 1,innu;a1 i. -WkQ, in MUM to the Me Se "An TI) e p'j� pi S11 a 'have t"he of""U81 tO 1'11� by dose BY U. s ugnser W all COMAMCS. hall be �M exMflcio 1) . Samion 7� I'I t , nz' 2 Cb, Vica.presidenc qgjj perform the Mies e 'b5 - , or 114ess A bodi M2 �q r E, pr,-�sidanr , at)d -Presidelit 'S-Ilall president and: thM Vi"Ce- Pres-I&I nt,, nd Vice C e - P sl -'Ik� n t s lha F, o zx s per r C I and thO, Settion TREASMER, The Trms"er, Ln WOW! to the War 0 z sjq,11 revLew the Ovcn,",Itir'S 'f 11 by rhC "nL to his mpiamed by ,,,oratjarj and have thy' x1s"lal. Power inc I icle SC c Lim {) C'110rAy Tlne Secret ar," slibli colm'�Iittees as the molyngi of the Board he — Sd paspible..' �a President ma Y rafer td ARr 14 CLE V, taf of OW,-c torg, s el e c t an r, _za c LI L ae -r; ch: 17 e c t 9 r to se I V0 at P I c sure'of the .surd"of Direct Or ar1<1 6L su DI.r:L'_C t 0 -v shall fix, C ollip c' T" ion �'.I C a Ths E%ec-ot!.V2 511a.11 have gc' n e r L' a ac r"s, Cc"'Lcw of the Cor opaLimV WAS OLAM all Usedn'" lit, Ar all Awdvlaea P tller Coa_ but nhnll 11 av e� no "the 11"nard o t �r_o c I The Enecuui.-"L may present to. or f�-" Lin�, the Pirectors or taps a a the corporati MUS VE COI tthl r LO-H - Lli_� i� i —0; UnMP the Conax- al�d the geaL the Califoilli"'I Nonpro.fiv, conta"i'n-c"d In the Gen'eral eravision's o�r 6rpora�:iml Law wadl Lu tl"16 Galiforni'a 1,10alm"'lit. tb L's e B-v Law n f Coliz o led. 01� rc�Jleia ",d f ;r, rin-y J)c, ainctic the approval o_." a rnnjo7'� 'ty of 8 quorum of the Uotrt r tL r" n Cyr T, .to= The 5, LA Od of Dj 1"actort shall pdopt 4 so,,table tjjE_ 2.61 �=' ry '7r�)o Corit".11,11i rig thL nw�te 01 t'i`� c�"P` and the -""c'rd V I zr' Tha E13c"21 ye'ar c f t t,is carpo_,RtA.(),A be-giri Ori ti•je d, ay o'f Revised Mar(w 20, 1980 c N �. � ncx kl l� 7L4 a IAN t �` tiA� T'. sr�...Ytau�t.j� i� ) t I t `b ! l h t t f r it h ,t• W1 011. 1 �, �, t � tl Y� r;• t r�y6hi�h , S�'m; � , h ur't'. �; t' '. i W1<kS.r'i 1 t.' 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L ,p4l Revarv.ie. 00d r v��r� after ft dj,� dmq wj Tatum- Thesw eta Rqu 05 ut &�Zrrje for three , 61 v, javzOtable rcr Im , o�66 bil July 'h v e'd, �j*p ,o eUn 9 - � rp '6,- �b: mg�,, VIV top FIT 10. W.— F ets in peison or, 7�' aro a�sq iy 01 tbeir WMI a July SPPIIC�,, UO ri, any tap Poru . ranked t6 Am av'�A, 48 'or publi?� su,.h 8=v�, 1�, nts in or att - - 8 17 ,�fr to j, 1� -�.tin lkg stin an diadcnture requlrovl,)01'itfo, Pwas! e;' e� qetons a5:��t,r tAUS a6d t un att w h , Ith ifie orvnim4ch's pe "'anent reccrdt_ I w, r shawn u You liwo nl^y �ubsl*sra, PleagG cal u,,,-,,v*t4'QPharu nur"IbAS , ej jcl o-ire&wr, TMGE hn SANTA ANITA FAMILY SERVICE, INC. TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT FINANCIAL STATEMENTS Page No. Statement of Financial Position � Statement mfActivities o Statement of Functional Expenses 4 Statement of Cash Flows 5 Notes to Financial Statements 6-9 SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards 10-11 Report on Internal Control over Financial Reporting and om Compliance and Other Matters 12'13 Report on Compliance with Requirements Applicable to Each Major Program 14-15 Schedule of Findings and Questioned Costs 16 �� ��NIE�� �� 4CC0DNI&NC\/ To the Governing Board Santa Anita Family Service, Inc. Monrovia, California CaT�_r/r/co ,uuuc^^CvunmN.` KRISTIN oR.EIoeToN. CPA, *,'.', JAmsmvronm. oru, m,s, INDEPENDENT AUDITORS'REPORT We have audited the accompanying statement of financial position of Santa Anita Family Service, Inc. aaof June 3O 2008 andthe related statement ofactiviMea' statement of fun ohono|oxpenoaeand atatemvn1of'aohf|'—�fortheyearthonand�d�Th�eefinancia|otaem�n�aarathona�pon�ibi|itynf - -'- the organization's management. Out, responsibility isto express anopinion on these financial statements based on our audit. VVe conducted out* audiltin accordance withgsne ouditing standards of the United States and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a - �i the i d disclosures in basic statements. An test basis, evidence . audita|an' supporting oinc|udeaasneoxingihaaccountingprinoip|esuoadandaignificanten\imetenmadeby management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In Our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the organization as of June 30, 2008, and the changes in its net assets and its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated March 12' 2OOQonourconniderotionofSantoAnit- Family Service, |no.'o internal control over financial reporting and our tests of its compliance with certain provisions of |ovve, regulations, contranty, and grants. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting nroncompliance. That report |ean integral part ofan audit performed in accordance with GnvenrnnentAuoYtingStmndarde and should be read in conjunction with this report in considering the results of our audit. Our audit was performed for the purpose of forming an opinion on the basic financial statements of Santa Anita Family Sem/ioa, Inc. taken aoawhole. The Schedule of Expenditures of Federal Awards and other accompanying Supplemental Schedules, as required by U.S. Office of Management and Budget Circular A-133, '\4udi1a of States, Local Governments, and Non-Profit Organizations," are presented for purposes of additional analysis and are not a required part of the basic financial statements. unhinformation has been subjected to the procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation 1othe basic financial statements taken as avvhn|o. March 12.2O0A Pasadena, California �w 626.449�6321 877.+9.*321 V� gn^uuccpas.com 2S13. Lake Avenue Suite 190 SANTA ANFTA FAMILY SERVICE, INC. STATEMENT DF FINANCIAL POSITION JUNE 3O`2OO8 ASSETS CURRENT ASSETS Cash Investments Contracts receivable Prepaid expenses Total current assets PROPERTY, PLANT AND EQUIPMENT -NET TOTALASSETS � 52,200 3,398 266,990 14,599 337,187 � LIABILITIES AND NET ASSETS CURRENT LIABILITIES' Accounts payable Accrued expenses Line ofcredit Notes payable, current portion Toka| current |iobi|itieo LONG-TERM LIABILITIES Note payable, less current portion Total liabilities NET ASSETS Unrestricted TOTAL LIABILITIES AND NET ASSETS 198,396 46.791 40,000 13,673 298,860 283,736 The accompanying notes are an integral part of this statement. N SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2008. SUPPORT AND. REVENUE Senior centers Pathways Pathways Calworks Pathways General Relief Parents and Children in Transition Family Support Domestic Violence Calworks Domestic Violence Grow United Way School districts Proposition 36 Family Preservation Assisting and Recovery Motivation of Survivors City of Azusa City of Baldwin Park City of Rosemead City of Monterey Park City of Covina Image Plus Impact Plus Whitecap Other contracts Program fees Donations Gifts -in -kind income Interest income Rental income Miscellaneous revenue Net assets released from restrictions Total support and revenue EXPENSES Program services Management and general Fundraising Total expenses CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR Temporarily Unrestricted restricted $ 800,716 $ 20,382 22,227 16,679 137,021 149,984 235,411 1,990 47,499 27,830 349,723 497,460 32,722 10,000 5;000 39,560 5,000 6,630 74,047 15,000 20,000 18,754 126,079 11,201 40,474 638 2,251 17,725 7,796 2,739,799 (7,796) (7,796) Total 800,716 20,382 22,227 16,679 137,021 149,984 235,411 1,990 47,499 27,830 349,723 497,460 32,722 10,000 5,000 39,560 5,000 6,630 74,047 15,000 20,000 18,754 126,079 11,201 40,474 638 2,251 17,725 2,732,003 2,563,277 2,563,277 430,005 - 430,005 14,159 - 14,159 3,007,441 - 3,007,441 (267,642) (7,796) (275,438) 551 ,378 7,796 559,174 $ 283,736 $ - $ 283,736 The accompanying note-, are an integral part of this statement. -3- SANTA AN|TA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE: 3O.2OO8 PERSONNEL EXPENSES Salaries Payroll taxes and employee benefits Total personnel expenses OTHER EXPENSES Insurance Profasniona|smmices Rent and |-easeexpense Utilities and telephone Building repairs and maintenance Auto, including reimbursements Supplies Postage Printing and paper Membership dues Special events Purchase ofservices Family Preservation 'subcontractor Family Support program Domestic Violence subcontract Outreach activity Gifts-in-kind expense Interest expense, Miscellaneous expense Total other expenses Depreciation and amortization TOTALEXPENSES The accompanying notes are an integral part of this statement. -4- Management Program and nemioaa general Fundraising Total � 1,651.856 $ 281,753 $ 9'716 $ 1.943.125 138,010 22698 783 161,4-91 -1,789,666 3U4 451 10,499 2,104,616 222.493 37.955 1'309 281'757 - 34,434 ' 84'434 70,206 11.978 413 82,595 59,681 10'181 350 70,212 34.548 3.004 ' 37,552 27'136 44 1 27,181 45,790 7`811 270 53.871 8.731 1,489 52 10'272 2'151 944 678 3,774 ' 2'937 - 2.037 3'083 522 18 3.603 18.854 - - 18,854 104,837 ' - 104,837 65.220 ' - 65,22�0 12.695 - - 12,695 30 ' - 30 40'474 - - 40,474 20.178 2,537 �7 ' 31 . 715 9700 668 15,557 750,376 123,534 3,660 877570 23,235 2,020 - 25,255 $ 2,563,277 430005 14,159 3,007,441 The accompanying notes are an integral part of this statement. -4- SANTA AN|TA FAMILY SERVICE, |NC� STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 3O.20OG CASH FLOWS FROM OPERATING ACTIVITIES [�HANGE|0 NET ASSETS � ` ' Adjustments io reconcile change in net assets to net cash used for operating activities: Depreciation amortization , 255 25,255 (145) |n��restoninvee�m�r�s Changes inoperating assets and liabilities: Contracts receivable 81292 . 102036 Accounts payable ,63 Accrued expenses CASH USED FOR OPERATING ACTIVITIES CASH FLOAV5 FR[)kX F|NANC|NGACTIVITIES 80000 Promsedsfrom line nfcredit ' 430116 Proceeds from loans . (48OOO\ Payments onUneofcredit , ' Principal payments on long-term debt CASH PROVIDED BY FINANCING ACTIVITIES 43,312 NET DECREASE |NCASH (23,625) CASH AT BEGINNING [)FYEAR 75,825 CASH AT END 0FYEAR 52,200 � CASH PAID DURING THE YEAR FOR: INTEREST � 31.715 The accompanying notes are an integral part, of this statement. ' ' SANTA AN|TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 3O.20U8 ORGANIZATION Santa Anita Fsmi|vGen/oo.|n(�.� � heOpanizodon).anonpro�tnorporadnn,h;oqgan�edtoprovde fami|yoounee|ing^ and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. SIGNIFICANT ACCOUNTING POLICIES INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon nsoeipC Restricted donations received and expended during the year are recorded as unrestricted revenues. Non-cash contributions received (gifts-in-kind) are recorded at fair market value when the contributions are significant in amount and when there is a reasonable basis for valuation. BASIS DFACCOUNTING The financial statements have been prepared in accordance with the AICPA's Audit and Accounting Guide for Nonprofit Organizations, Asa result, all resources are classified into funds according to their nature and purpose. The assets, liabilities, and net assets of the Organization are reported in the following three classificaUons: Unreothchedil-idudeefundowhinhareaxpendadefortheoupportoftheOrganization\a Temporarily restricted includeefundawhiohdonorahaveren\hcted for specific purposes, or for use according to specific timetables, or both. Permanently restricted represents funds that are subject to restrictions set forth ingift instruments requiring that principal and capital gains be invested in perpetuity and income be expended for unrestricted operating purposes. Anof June 30'2008, there were no temporarily orpermanently restricted funds. ESTIMATES The pnaoar�dono[finanoie|eta��m�nhsin conformity with U.S. generally accepted aocoun�ng '�� principles requires that management make e otimotesandaasumptionstha1aKeotoertainnaported amounts and disclosures. A000rding|y, actual results could differ from those estimates. CONCENTRATION OFRISK � Ad June 30'2OU8, the Oroan�a�onhad g>�3.242in excess ofhedend insurance limits cmdepoatat one financial institution. -6- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (C()NT|NUED) JUNE 3U'2OO8 SIGNIFICANT ACCOUNTING POLI CIESicootinuedl INVESTMENTS Investments in equity eecuhdeevvithnaadk/de&anninab|ofairmadketva|uaaarorepodedottair market value. investments in mutual funds are carried a1 fair market value. Donated investments are recorded at market value on the date received, and thereafter, are carried in accordance with the above provisions. ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, unonUeohb|e receivables have been immaterial. PROPERTY PLANT AND EQUIPMENT Prope�y.'plant and equipment are reported atcost. Depreciation ia recorded ona straight-line basis over estimated useful lives of3to3Ayears. Maintenance and repairs are charged against revenue m the year expenses are incurred, and renewals and betterments are capitalized. |NCOMETA}ES The Organization operates aaa nonprofit corporation under section 5O1/d(3) of the Internal Revenue Code and ia exempt from federal and state income taxes. Management believes that the Organization shall continue \obeexempt. JOINT COST ALL0CAT|ON The Organization incurs costs that are shared by program services, management and general, and fundraising activities. The amount allocated to each area depends upon the purpose, audience, and content of each medium used. PROPERTY PI ANT AND EQUIPMENT At June 30, 2008, property, plant and equipment included: Less accumulated depreciation and annnrdzetion � 650,812 Depreciation and amortization expense for the year ended June 30, 2008 was $25,255. -7- `��m�. � 314,050 Land 551.542 Building 23.089 Leasehold improvements S8311 Fumbu�amd��ipm*� Less accumulated depreciation and annnrdzetion � 650,812 Depreciation and amortization expense for the year ended June 30, 2008 was $25,255. -7- `��m�. SANTA AN|TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (C()NT|NUED) JUNE 3O.28UO PROPERTY, PLANT AND EQUIPMENT (continued) In addition to its own fixed assets, the Organization has the use of $147,782 of fixed assets owned by governmental entities, including furniture and fixtures and computers and equipment. These assets were expensed in the applicable contract year. LINE OF CREDIT The Organization hesa |ngline ofcnad�wKhC� / aBu�nesaBank At June S8,2O08'there vvoeanoutstanding balance of $40,000. Interest is incurred at Citizens Business Bank's prime rob* plus 2%. NOTE PAYABLE Current Citizens Business B8nk' secured byDeed of Trust on property located ui603,05 and GO7South Myrtle Avenue, Monrovia, CA; monthly payments of$3.47Oinclude principal and interest; bearing interest at rate of 2.75% above, the bank's prime rate of interest; maturing September 2O17 $ 13,673 2009 At June 30, 2008, future maturities are as follows: 2010 2011 2012 2013 Thereafter Interest expense for the year ended June 30, 2008 was $31,715. PENSION PLAN Long-term — Total � 41 O76 � 13,673 14'625 15'643 16,732 17,897 � The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to the plan are non-fndeitab|o. The plan isanon-matohinO' deferred compensation arrangement whereby only the employees contribute a portion of their salary to the plan. -8- SANTA AN|TA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONT|NUEO) JUNE 3O.2008 LEASE COMMITMENTS TheCrganizadon|eaaea —of oeopooeinpnmonaandSanGebha|.California ata rate cf $925 and nd $5` 821 per month, nsope cti vo| y� The lease term for these prnpe rb . ms extends to January 2OOBand August 2011, respectively. oo(anizatinna|so|easesuphotocopierundnranonranceUab|* operating lease at a rate of $974 per month and extends to October 2O11 At June 30, 2008, future minimum payments are as follows: 2009 $ 85'615 2010 78,140 2011 79'140 15,138 $ 259,033 Rent and lease expense for the year ended June W, 1.008 was$R-9-,-595. RELATE, PAR-TYTRANSACTIONS The Organization purchases office supplies from a company that employs staff husband c� m st� ' member. Supplies costing $7.574 were purchased frnn1thiaoompanyduhngtheyeexendedJune3U. 2008. Two directors of the Organization rent office space from the Organization for personal use. Each officer pays the Organization rent at a rate of $94 per month. The Organization has the use of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. In two of the three offices, it has access to reception and telephone services, free of charge. The approximate value of the free rent and services for the year ended June 30, 2008 was $40,474. _MINERAL DEED The Organization has a Quit Claim Mineral Deed, giving them a decimal interest of .06499710% in the production and proceeds, During the fiscal year ended June 30.2OO8. the Organization received proceeds totaling $12,342. which is included in Miscellaneous revenue. -9- SUPPLEMENTARY INFORMATION Lij Li LU rf- rr ::) W co n CO X LIJ —i C; < LL rr ui < LL C) U) 0 cr_ W 0 LLJ co CJ LL 0 Z 0 LL N 0 - 0 W U) c) LIJ W > LLJ r) w Lij EL < X LLI w w LL I I rr < 0 < W LLJ < W < F CC W F CD Z T- rr 0 < (-) 0 D� (f) U) LL CL WN �- (D CY) LO 0 Cli N Lo I-- C\j 0 tl- Lo (0 r O C\l C\l C\l 't 0c) �t r-- "I- co CO CD 0 r- Lo q G) I- co (D CD 0; 0) — (-0 LO N 1;3� h, L6 It CD N co co r (N — N N O WN �- (D CY) LO 0 Cli N Lo I-- C\j co < < in O LO OC) Lo co 0 CD co Cl) 00 co co (Y) CY) Cl) m LO (D 00 ol LO CD (D C\j — (D (D C\j C\j CO Cl) 0 CD 0 0 CD 0 CD 0 0 0 cr) — C\J 00 OC) r— — (D 00 0 r-- LO LO U C) + C\] 00 m OD LO a) OD Lo LO m LO co LO r LO LO 0 0 0 It LO Cl) CO C) 0 Lq Lq Lq 0) Ef) (3) (�i C6 9) M C6 C6 Cf) CO Cl) cyi C15 cr) m C6 0) C� 0') E .0 0 0 0 E E -7 E 0 0 (D U) L) .> > (D 73 0) 2 E o ®° (D m 0 c 0 Cn 0 of 0 U) E f.) _0 U) E -T LL L 0 0 > :7 (0 CY) < F, M m Co (D () u 0 co c m 0 (D 0 (D 0 E 0 (OD (D .2 U) J cl� CD 0 L) 0 (1) c CD u 0 N E < N < co () E > co (1) 0 -a < �D > CD > (1) 0) CD 2 F- co d) < UJ CIS (0 U) 0 co LLJ Do M CO ia) < 0 cc (1) E (1) E 'D U) T3 — 0 0 0 cn 0 n cL 0) .0 0 C Q Q < J N m 0 CL ca CL C6 LL O -C� U) 0 Lij 0 W Co LL o 0 LL W U) Cw) LU LLJ rT, > ui 0 Cl Lu CL < x W W LL H Cl- < 0 < LLJ W -i < :D LU LIJ C) 0 cn C0 LL c 7 Cf) (J) LLJ Cc Lli rT- Z D W ED CL CO X UJ —1 6 < rT, w LI- LL0 Lij —i Cr 0 0 cc CD co 0 0') CD CD C) 0 CD 0 0 C\j 0 CD 0 0 Cf) 0 LO 0 0 cq Lc� 0n tsi 6 C Y) C\d Cl) C 0 C li 0-) I-) &a co (Y) a) co C\l 0 0 0 LO Y Z z z C\j t-- b- 0 (o OD co OC) OD co Lo Lo 0 0 1Z E r- E i2 c m 0 a5 T- .0 (D > rz CIS > CD co U) a) 0 D E (D cz (D Q) 0 0 0 rT- — -i� CD . U) a- cz co a) -a 0 0 C) n C) .5 E W > � r_- — a) (3) C) I 0 0 D- 05 0) (1) E (-D Z" zm io CL o 0) ( U) -i :3 0, a -f) Cl) -10 < z :3 - FD 0 -it :�� 0 c) a � Q) 0 7FD (1) cd F- cn U CL C7 U m E Ll- < M W E EL M. E CL 0 -i C) E Q1 0) 0 D- 2 41 O U) (D W A UJ Rs E E 0 C: (D E r) 0 0 () co (D Q) m C U) 0 -J M 4:- 0 U) Q) C) ID -0 U) CO V) 'E 0 cpur*/eoponuc REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ONAN AUDIT {)F FINANCIAL STATEMENTS PERFORMED |N ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited the financial statements of Santa Anita Family Service, Inc. as of and for the year ended June3D ' 20O8. and have issued our report thereon dated March 12.20OQ. Ve conducted our of audit in accordance �thgenensUyaccepted auditing standards of the United St�eoAmeriouand the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal over Financial Reporting in planning and penorming our au-dit-,-de. considered Santa Anita Family Service, 111G.'S internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa Anita Family Service, Inc.'s internal control over financial reporting. , Accordingly, we do not express an opinion on the effectiveness of Santa Anita Family Service, |nc.a internal control over financial reporting. A control deficiency exists when the design or operation ofa control does not allow management or employees, n the normal Course ofpe�orming their assigned functions, 10 prevent ordetect misstatements ona timely basis. Asignificand deficiency ioo control deficiency, or combination of control def�ienrien.that odw»me|yaffects the [>rganizatinn'aability to initiate, authohzo,record, process, -- financiWdo�,no|iab|yina:cordancew�hgonondh/accmoUada000undngphnoip|es, ' ' report � an e remote such that there is more than |ikeUhomdthat a misstatement of the Drgnnization`sfinancial s�damontsthat is more 'than inconsequential will not be prevented or detected by the Organization's internal control. A material weakness is e significant defmancy, or combination of significant deficiencies, that results in more than a remote likelihood that a mate,�ie| misstatement of the financial o1a1emonia will not be prevented or detected by the Organization's interno|control. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal control that might be significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 626.419.2' Compliance and Other Matters As port of obtaining reasonable assurance about whether Santa Anita Family Service, |nc.'a financial 6z6*�g7�«� statements are free of material misstatement, vvope�ormed tests of its compliance with certain 626.449.7091 provisions of laws, regu|ations, contrao1s, and grant agreements' noncompliance vvithvvhichcould have adiraot and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, 877.1496321 aoomrding|y, wedo not express such anopinion. The results of our tests diao|nsedno instances nf noncompliance or other matters that are required to be reported under Government Auditing Standards. eorbn(-,c9as-'om -12- 4�s 2-51 S� Lakc rmru"c Sui�el98 This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. March 12, 2009 Pasadena, California -13- ' ' GOEHNER ACCOUNTANCY c�urmcn,00ucxccooxrAwT'S xumnmcxsmnTom. CPA, *,.",, }awsmwUInM.cou.w,,/�"~- REP0RT0NCOK8PUANCEVVITHRB]U|REMENTS �PPL|CABLETOE�CHK�AJ0RPROGRAK8AND|NTERNALCUNTR0L0VERCOK�PL|AN��E|N '` ACCORDANCE WITH OMB CIRCULAR A,133 To the Governing Board Santa /\nba'Fomi|y Service, Inc. Monrovia, California Compliance VVo have audited the com��n��So�oAn��mi�Eenioe'|nc�� the t�es��mp�n� requiremen�doachbedi' the U.S.{}Kioe(fy�onoge 'ent and Budget k]K8B> Circular A,133 Compliance Supplement thcdareopp|ic-a�b|uioeanhofiiamajor fede ns|programs for the yea/ ended June uu'z»un. Santa Anita Family Service, |nc—'a major federal programs are identified in the aummary of auditors' results section of schedule. Compliance with the |etoeaohofhemajorfedem naquinamen�nf�vo, regulations, contracts, and grants spy |inab programs is the responsibility of Santa Anita Family Service, |nc.'s management. Our responsibility ie to express an opinion on Santa Anita Family Service, Inc.'s compliance based on our audit. We conducted our audit of compliance in accor dance with the United States generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States and OMB Circular A-1 33, Audits of f Ete1as Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit tootdain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct r�d An nnat�st and material effect on a major federal program occurred. , basis evidence about Santa Anita Family Service, |nc.'o compliance vvith those requirements and pndo'mingoth�rproceduros.asvvnconaiderednocaaaaryinthoo|rrumc�anooa,VVebe|ievaithatourn ' b| basis Our audit does not provide a legal de1armnaz/ono uuditprovide�oreasona e aa � -Santa Anita Famni|y Service, |no.'s compliance with those requirements. Aedeaoribedinitem/+4oftheacnompanyi ngs ohudu|aoff|ndingsandqueationedonots. the Organization did not Submit on audit report within 18O days of the contract ending date as required in the agreement- Comp||anoowithsuohrequireoontsianeoesaery'inouropinion.fortheOrg4nization to comply with requirements applicable to those programs. |n our opinion, except for the noncompliance described in the preceding paragraph, Santa Anita Family Service, Inc. nc complied, in oU material nsspoota, with the requirements referred to above that ou6449/.^a»~z"z , are applicable to each nf its major federal programs for the year ended June 30 . 2008 . 7^` 626449JO91 The management of Santa Anita Family Service, Inc. is responsible for establishing and maintaining affective internal control over compliance with requirements of laws, naQu|a1ions, contracts and grants o77��n�6s�1 ' � control |n planning and pedormingour audit, vve considered Santa Anita d Family Service, Inc .'s internal overoomp|ionoo with requirements that could have a direct an ona i order material effect on a major federal P«�g'om n »roe internal control over purpose of expressing our opinion on compliance and to test and mpo � on compliance in accordance with OMB Circular A-133. 25 S. Lak,-8vcooc -14- Soitc 190 Our consideration of internal control over compliance would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level of risk that noncompliance with applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control over compliance and its operation that we consider to be material weaknesses. Our consideration of internal control over compliance would not necessarily disclose all matters in internal control that might be significant deficiencies and; accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses as defined above. This report is intended solely for the information of the Governing Board, finance committee, management, and federal awarding agencies and pass- through entities. However, this report is a matter of public record and its distribution is not limited. March 12, 2009 Pasadena, California -is- SANTA AN[TA FAMILY SERVICE, INC. SCHEDULE DF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 3O.2OO8 A. SUMMARY OF AUDIT RESULTS The independent auditors' report expresses an unqualified opinion nn the financial statements of Santa Anita Family Service, Inc., (the Organization). 2. No material weaknesses relating to the audit of the financial statements are reported in the Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based onon Audit uf Financial Statements Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the financial statements of the Organization were disclosed during the. audit. /i One material weakness relating to the audit nf major federal award programs ie reported in the Independent Auditors' Report on Compliance with Requirements Applicable to each Major Program and on Internal Control over Compliance in Accordance with the OMB Circular A-133. a. The Organization did not submit an audit report within 18O days of the end ofthe contract as required under the agreement. 5. The Auditors' Report on Compliance for the Major Federal Award Programs for the Organization expresses on unqualified opinion. 6. The programs tested an major programs included: Los Angeles County Department of Community and Senior Services, Older Age American (Nuthdon).CFD/\ Nos. Q3.044.A3.051, and A8.O52 Los Angeles County Department of Community and Senior Services, Integrated Care Management, CFOA Nos. Q3D44 and 93.052 7. The threshold for distinguishing Types A and B programs was $300,000. The Organization was not determined to be a low-risk auditee. B. FINDINGS - FINANCIAL STATEMENT AUDIT Nona C. FINDINGS AND QUESTIONED COSTS -MAJOR FEDERAL AWARD PROGRAM AUDIT The Organization did not submit en audit report within 1OO days of the end of the contract as required under the agreement. -16- Ll 4) Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1 X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT 4. X ORGANIZATION BY -LAWS 5. N/A CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 23, 2009. Applications must be submitted to: 14403 E. Pacific Avenue Baldwin Park, CA 91706 FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2010-2011 PLEASE TYPE OR PRINT Agency Name: St. John the Baptist Church Social Services Agency Address- 3883 Number Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Administrator'. Michael Ward Title: Director of Development Administrator Telephone: (626) 337-4223 _ Fax: (626) 960-5085 Project Site Address, 3883 Number Baldwin Park Blvd. Baldwin Park 91706 Street City Zip Code Project Manager: Martha Hernandez —Title: Director of Social Services Project Manager's Telephone: (626)337-4223 _Fax: (626) 960-5085 Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a long history of service to those in need in the community This is accomplished through year-round programs such as food aid, homeless financial aid for utilities and rents, hosting a county worker for Medi-Cal assistance, and counseling services to special events such as health fairs, immigration advice sessions, job -fairs, Thanksgiving Day food drives and Christmas food and toy drive people regardless of faith Expansion plans include fitness and domestic violence. Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years_) X No Grant Amount Requested I � * $ 37 050 Scope of Services — Please briefly describe your proposed Project /Program and the objectives. _St John the Baptist Social Services seeks to expand its current programs aiding those in need in the community and add new services in response to community requests With the current economic situation the program is seeing increased requests for assistance particularly for food rental and utility assistance and job placement These are issues the program seeks to address while also offering longer -term growth opportunities and solutions such as immigration advice sessions health fairs and workshops, community involvement citizenship classes and Medi -Cal application assistance_._ The program believes city funding through riivD can be utilized efficiently to benefit Baldwin Park by using experienced and efficient delivery s stems to target local needs SJB- Social Services offers an adaptable growing delivery vehicle to serve the community and businesses of Baldwin Park. The main obiective is to effectively reach and serve those in need with the best possible combination of services and resources. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) This clientele base includes the elderly, homeless, families, working poor, immigrants and families The services are open to the general public in the city. Describe any special characteristics of your client population. The client population tends to be in poverty or working class Social Services also deals with a multi cultural client base including homeless as well as many families with young children The client base also includes English bi- linqual and non - English- speaking. Increase in Funding Request - If yot through Baldwin Park's CDBG program, of funding requested, please explain the in type of services or beneficiaries). N/. r agency has been previously funded and there is an increase in the amount purpose for the increase (Le., increase The U.S, Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes WS If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X— No 5. Total family (houselhold) income. Yes Y No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obta the above information from its clientele, please do not submit an application f funding. I However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fr. Michael Gutierrez Pastor Printed Name Title December 23, 2009 Signature Date Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client- Abused children ■ Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity You are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. i s • C13 U C) C) ,>1 U O CD O LO r O r O CD r O r O LO O O co O r N O r O (Y) r cY) h- C r3 p N O LO r a p s. a) O O c 7 O O O O O O O I� O O 00 O LO d- O P r O 6V O (f7 O N o N ® O 0 O o N- O r O O r Q I r r O O I CY? O O N O LC) N co ti m 0 U1 w L LO Q. O r Q O ai a°' O 0 ® mot' O LO © LO h O r O r O O I`- N O LO CD N O O r w � r d O r U O r N LO ® p N ® O ® O d O LO O O O O h O LO O O O O d O F U) (1) V) CL LLJ CL 0 a, cB ® C) _ (D C O C CD N v a o. vi U) E�: V3 v_ U) E 0 IL Q U C (li C CL5 U CZ U C N 0 U) U m :tf 0 J L) C CLf ® U C C C W �' O_ ® 0 d Co cu m �. 0 • 4� W co "0 M 41 0 :3 C) 0 LO CN 0 C) C) C) wt C) C) 0 0 L OO O a a) cn (1) CD 0 C) C) C) CL a) C) LO C) C) 0 0 L- 0 N (D (L LO LO F- LL CL 'IT O E 0 L) 0 4- 0 CN C C) 0 -0 a CD C) C:l C) _,�d m C) LO 0 C) C14 N ,r qi M CU r-L 0 O C) 0 C) to N 0 CD Lo L OO C) a a) cn (1) CD a 0 C) LO C) 0 C14 "t O LO LO LO F- LL CL 'IT E 0 L) 0 4- 0 14 C) 0 CA co I I LO C) 0C%4 0 a) 00 Lf) LO (D LO C) ce) CV) T— 1- L) Lo L OO LO CL O LO LO LO F- LL CL 'IT E 0 L) 0 4- 0 U) A-a 0 N qi M 0 03 U) LL W CL cz m r_ cu (D C6 (6 r,: C6 I I LO C) 0C%4 0 a) 00 Lf) LO (D LO C) ce) CV) T— 1- O LO cq LO 1 ILO le me OY NT— rco- Lo L OO LO O LO LO LO CN CL 'IT E 0 L) 0 4- 0 U) A-a 0 O LO cq LO 1 ILO le me OY NT— rco- C13 CL E 0 L) 0 4- 0 U) A-a 0 N ® This includes the food program, rental/mortgage assistance program and utility assistance program. 12M TOTAL$ OTHER CITY CDBG Food Pro ram 10500 3000 7500 Rental Assistance 25750 15000 10750 Utility Assistance 2500 1500 1000 TOTAL SUBSECTION 38750 18000 19250 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Title Term Expires 1. Portia Ilagan Treasurer 2014 2. Milan Jovancovic 2014 3. Lenet I. Pacheco 2014 4. Ricardo Pacheco 2014 5. Laura Rodriguez 2014 (please see attached sheet) Name of Executive Director Fr. Michael Gutierrez Please provide the actual number of your total clients to date and the R12LELcted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual 07/1/09 TO Current 396 136 RESIDENTS Projected 07/01/10 TO 06/30/11 2000 M includes homeless, may of which are repetitive clients also believed to be "Baldwin Park residents") Please specify the format that will be used for reporting the above information (example: Individuals, Households or Youths): Individuals Being Served (they usually come representing a larger group i.e. family) All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. As the Executive Director, or duly authorized representative of - St. John the Baptist Church Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Michael Ward Director of Development Print Name Title of Officer December 23. 2009 Signature Date (626) 337-4223 Phone Number St. John the Baptist Social Services Board Appendix - - -- - SURNAME FIRS NAME ,TITLE -- - — TERM EXPIRES IIa an 9 1 Portia Treasurer - -- -- 2014 ovancovic — j Milan - — - - — - 2014 Pacheco - - - - -- - -- Ricardo — -- -- -- 20 - - 2014 Pacheco Lenet1. 2014 Rodriguez — Laura — — — - 2014 - Rodriguez Rodri uez — Martin Monica _ -- 2014 Rueff - -- Rueff _ ---- Sylvia - -.. —_ --__ Chair _ — - -- — - _ _..2014_- 2014 _ Jose M. __— 2014 Sembello — — - -- Cruz ____ -- " -- -- 2014 -- Solorzano —..._ __ i ichelle M. TVice Chair , " 2014 Canllo -Maria community representative i 2014 R ^man _ -- " "a uu community represent-':- ^I . - present-' :- e LO 14 - JN-1 Non Voting - " -- _ Gutierrez Fr. Michael i Executive Director Hernandez Martha — Director of Social Services Robles - Josie - Business Manager _ - Ward Michael Director of Development — St. Jolui the Baptist Church Social Services ORGANIZATION BY -LAWS St. John the Baptist Social Services currently operates as a part of St. John the Baptist Roman Catholic Church of 3883 Baldwin Park Blvd., Baldwin Park. The parish operates under the legal status of the Archdiocese of Los Angeles and is recognized as such by state and federal authorities. The Social Services program plans to develop into its own 501(C) 3 and is developing by -laws for this purpose. Until then, it operates under the standard Archdiocese by -laws. ', �� ,� R���!�.����t7A�. n. 11r�1#���*� �,�Y���i�.!���1�►��t!��A �s :% s ST. CATHERINE OF ALEXANDRIA (est. 1902) San Pedro Region D1,1 PO Box 735, Avalon 907040735 (800 Beacon St.) (310) 510 -0192 FAX (310) 510 -8360 e-mail: PSieben681@aol.con vow w.stcatherine.catholicweb.con Pastor: Fr. Paul A, Siebernand. gasses: Sat.: 5 p.m.; Sun.: 9,11 a.m., 6:30 p.m. (Sp.) Sacrament of Penance: Sat.: 9 -9:30 a.m., and by appointment. Religious Educa tion: English: Carrie Blaty. Spanish: Hermida Hernandez. Youth: Denise Radde. FIV41 i Los Angeles Countb, ST. FRANCES OF RODE (est. 1904) San Gabriel Region D1" PO Box 637, Azusa 91702-0637 (501 E. Foothill Blvd.) (626) 969 -1829 FAX (626) 815 -2755 Administrator: Fr. Gustavo Castillo. Associates: Fr. Roque Fornandes, Fr. Joe Buencamino_ Pastor Emeritus: Fr. Edward J. Landreau. Deacons: Ernesto Vital, Johr Messer, Juan Garcia. Pastoral Assistant: Don Schimmoller, Masses: Sat.: 5, 6:3( p.m. (Sp.); Sun.: 6:30 (Sp.), 8, 9:30, 11 a.m., 12:30 (Sp.), 5 p.m.; weekdays: 8:3C a.m., 5:15 p.m. (Sp.); eve of Holy Days: 5:15 p.m. (Sp.), Holy Days: 8.30 a. m. 12:101 7 p.m. (Bilingual); First Friday: 8:30 a.m., 7:30 p.m. Sacrament of Penance: Sat.: 4 -5, and 7:30 p.m.; eve of First Friday: 4:30. School: St. Frances of Rome, 734 N. Pasadena Ave. (626) 334 -2018. Fnrollment: 200. Principal: Christina Arellano. Religious Education: Lupe Roberts, Office: 508 Soldano Ave. (626) 334 -3500. Parish Center: 506 N. Soldano. Life Teen: Jacob Isreal. " ! ":t`I Los Angeles County ST. JOHN THE BAPTIST (est, 1946) San Gabriel Region D11 3848 Stewart Ave, Baldwin Park 91706 -4133 ( Stewart Ave. and Baldwin Park Blvd.) (626) 960 -2795 FAX (626) 960 -5085 www <stlohnthehaptlst.net Pastor: Fr. John Monteiano. Associates: Fr. Antonio Aldaz, Fr. John Lloyd Ukaegbu. Senior Priest: Msgr. Joseph Herres. Business Manager: Josie Robles. Masses- Sat,: 5 p.m. (Eng.); Sun.: 7 (Sp.), 8:30,10 (F.ng.),11:30 (Church), 11:30 a.m. (Par- ish Hail- both Sp.),1 (Eng. /Filipino), 2:30 (Sp.), 5 (Eng.), 7 p.m. (Sp.); weekdays, Mon. `A'ed., Fri., 7 a.m., 5:15 p.rn. (Eng.); Tue., Thur. 7 a.m., 5:15 p.m. (Sp.); Sat. 8 a.m.; First Friday: 71 8:30 a.m. (Eng. in School year), 7 p.m. (Sp,). Sacrament of Penance: weekdays: Mon.-Fri.: 4:30 -5 p.m.; Sat.: 3:30-4:30,7-8 p.m. Devotions: Our Lady of Perpetual Help, Wed. 6:30 p.m. Eucharistic Adoration, every Friday (all day). Hera Santa, Fri. 7 p.m. Adoracion Noclurna, 8:30 p.m. First Saturday. School: St. John the Baptist, 3870 Stewart Ave. (626) 337 -1421. (Staffed by the Sisters of the Love of God). Enrollment: 550 (K -8). Principal: Sr. Rosario Mediavilla, R.A.D. Religious Education: (626) 962 -1004; Tues. -Fri.: 5 -8 p.m. Sat: 9 a.m. -1 p.m. Convent: 3963 Baldwin Park Blvd, Baldwin Park 91706 -4251 (626) 337 -0527. Los Angeles County ST. BERNARD (es. 1923) San Pedro Region D17 9647 Beach 5t, Bellflower 90706 -5817 (East Beach St. and Ardmore Ave.) (562) 867 -2337 FAX (562) 8674863 Pastor: Fr. Michael Ume. Masses: Sat.: 5 p.m.; Sun.: 7:30, 9,11 a.m.,1:30 (Sp.), 6 p.m.; weekdays: 8 a.m.; 6:15 p.m.; eve of Holy Days: 6:15 p.m.; Holy Days: 8 a.m., 6:15 p.m.; Wed.: 8 a.m. (School Mass),. Sacrament of Penance: Sat.: 3:30 -4:45. Devotions: Wed.: Our Lady of the Miraculous Medal Novena, Mass 6:15 p.m, and Perpetual Help Novena. School: St. Bernard, 9626 Park St. (562) 867 -9410. Enrollment: 200. Principal: Melissa Oswald, Religious Education: Avelina Jimenez (562) 925 -9886. ST. DOMIINIC SAV10 (est. 1954) Sari Pedro Region D17 13400 Bellflower Blvd, Bellflower 90706 -2470 (Bellflower Blvd. and Foster Rd.) s aff,17saintaommiclavio.ory Pastor: Fr. Ted Montemayor, Associates: Fr. Jack F. Gibson, Fr, Thinh Nguyen (all S.D.B.). Masses: Sat: 5:30 p.m.; Sun.: 6:30, 8 (Sp.), 9:,30,11 a.m., 12:30 (Sp.), 5:30 P.M.,- weekdays: Mon. -Fri.: 6:30, 8 a.m., noon, Sat.: 7:15 a.m.; eve of Holy Days:6 p.m.; Holy Days: 6:30, 8 a.m., noon, 6, 7 p.m. (Sp.) Sacrament of Penance: Sat.: 3:30 -5 p.m.; daily 7:45 -8 a.m. School: St. Dominic Savio, 9750 Foster Rd. (562) 866 -3617 (Staffed by Daughters of Mary Help of Christians - Salesian Sisters). Enrollment: 385 (pre K -8). Principal: Sr. Barbara Campbell, FM.A. Religious Education: Sr. Emma Stefanoni, F M.A. (562) 920 -7796 ext. 317. Youth Ministry: (562) 920 -7796 ext. 316. Convent: 9758 Foster Rd. (562) 866 -0675 FAX (562) 804 -6738. Los Angeles County ST. GERTRUDE (est, 1938) San Pedro Region D17 7025 Garfield Ave, Bell Gardens 90201 -3241 (Garfield Ave. and Florence PI.) (562) 927.4495 FAX (562) 927 -5826 Pastor: Fr, Guil;ermo Garcia, Associate: Fr. Rolando A. Sierra. Deacon: Mario Melia. Masses: Sat.: 5:30 p.m. (Eng.); Sun.: 7 & 10 (Eng.), 8:30 (Sp.), 11:30 a.m.;1 p.m. 5:30 (Sp.); weekdays: 7 (Eng.), 8 a.m. (Sp.); Holy Days: 7 a.m. & noon (Eng.), 8 a.m. & 7 p.m. (Sp.). Sacrament of Penance: Fri.: 7 -8 p.m., Sat: 4-5:30 p.m. School: St. Gertrude, 6824 Toler Ave. (562) 927 -1216, Enrollment: 265. Principal: Joanne I. Dalton. Religious Education: Cesar Magallon (562) 927 -3185. A'M1 FE Los Angeles County ' z GOOD SHEPHERD (est.1923) Our Lady of the Angels Region D13 505 N Bedford Or, Beverl�a Hills 90210 -3213 (Bedford Dr. and Santa Monica Blvd.) Parish Center: 504 N Roxbury Dr, Beverly Hills 90210 -3227 (310) 2€5 -5425 FAX (310) 285 -5433 e-mail: shphrd505n @aol.com www .goodshepherdbeverlyhills.org Pastor: Fr. Coin: O'Ryan. In Residence: Fr. George P. O'Brien. gasses: Sat.: 8 a.m., 5:30 p.m.; Sun- 8:30,10:30 a.m., noon, 5:30 p.m.; weekdays: 6:30 a.m., 12:05 p.m.; Holy Days: 6:30 a.m., 12:05 p.m., 6:30 p.m.; First Friday: 6:30 a.m., 12:05 p.m. Sacrament of Penance: Sat.: 4 -5 p.m. Fri. before 12:05 p.m, Mass. School. Good Shepherd, 148 S. Linden Dr. (310) 275 -8601. Enrollment: 185 (K -8). Principal: Terry Miller, Religious Education: Sr. Virginia Slehly, C.S.J. (310) 285 -5425, ROW Music Director: Tent' Hicks (310) 285 -5427. COD: Patrecia Formeca (310) 271 -9745. Adult Confirmation: Sr. Kathleen Daly, H.S.H.M. (310) 285 -5425. Los Angeles County ST. FINBAR (est. 1938) San Fernando Region D7 2010 W Olive Ave, Burbank 91506 -2642 (Olive and Keystone sts.) (818) 846 -6251 FAX (818) 846 -1703 e -mail: eleRao (LDstfinharburbank.org www.stfinbarburbank.org Pastor: Fr. Albert Bahhuth. Deacon: Roland Abalos, masses: Sat.: 5, 7 p.m. ,Vietnamese); Sun.: 7, 9 (Sp.), 11 a.m..; 5 p.m.; weekdays: 8 a.m. Wed. 6:30 p.m. ;Sp.), Fri. 7 p.m. (Vietnamese). Holy Days: see website. Sacrament of Penance: Sal.: 4 -4:45 p.m. Devotions: Sat.: Our Lady of Perootual Help, after 8 a.m. Mass. School: St. Finbar, 2120 W. Olive Ave. (818) 848 -0191. Enrollment: 270 (K -8). 'rincipal: Michael Marasco, Faith Formation: Sally Meyers (818) 846 -8715. Director )f Operations: Robert Leitao (818) 846 -6251 ext. 225. 3T. FRANCIS XAVIER (est. 1954) San Fernando Region 07 M01 Scott Rd, Burbank 91504 -1737 (Scott Rd at Buena Vista) 818) 504 -4400 FAX (818) 767.5096 e-mail: rectory @sfxrccburbank.org www.sfxrcchurbank.org 'astor: Fr. Richard Albarano. Associate: Fr. Benny George, C.M.I. In Residence: Fr. John ). Murray. Masses: Sat.: 5 p.m.; Sun.: 8:30,10:30 a.m., 5 p.m.; weekdays: Mon. -Fri.: 8 .m. Sacrament of Penance: Sat: 4:15 -4:45 psn. Devotions: Friday Holy Hour, 6 p.m. 'chooL SL Francis Xavier, 3601 Scot Rd. (818) 504 -4422 FAX (818) 504 -4424. Fnroll- Intermal Pteventis Service M-9trIct Director. Dke.. July 1, 2005 Ms, Deirdre Desgingue Associate G8nera! Gounsel United Stater> of Catholic SiBhops 32110 Street, N.E. Washington, D.C. 20017-1194 Dear Ms. Dt ®uulnque, DePartment of the 'Tr sury I WK G M r] 11 M11 ; Wal W MV"4WW 4Yr James Blair ID it 31-07578 ftnf H a"�n 'veAL, '- in a --ling dnted Mare6i 2) 55, 11 94 6, we hPIO I and in-Q*u w1nantalities a nd Of educationalf, Oharftable and religious institutions operated, supervis6d, or contrDiled iDy or in conneFfion with the Roman Cathol1c; Churuh in the Unitcd States, Its territores or Put;.sessior-s appearing in The Official Catholic DirertoGl 1946, are entMee� Q axons from federal fn(;ome tax under the provisions of section 101.(6) of the Internal RGvenue GbOe of 1,939, which, corresponds to 6AR OtIon 501(c)(3) of the 1986 Code, This ruling haia been updated anriuofly to cover the acbvities added to or deieted From the OiTectorye OXTICiai Cathafic 0(rect'OTY for 200 shows the. narries and addresses of all agencies and instrumentalities an(i ml Oduc-aflonal, challtabl!Q, and religious institutions oper-ated by the Roman Catholic Church in the Vned States, its tonitarie& and posseq.qirarvq In exisOnce at the tirre the OirectcFy was pubh*hcd, It is und�ratclod that * ach of these Is .q non-profit organization, that no pail of the net eamingse thereof inures to the benefit of any individual. that no substantlal part of their aclivibes is for prornotion of le9julAtion, and that none are private foundations under section 509(a) of the Gode, lua*ed on all inNiTnaticn submitted, eve. conclude that the, agencies and inutmimentalities arid educational, charitable, and teliqiQijs IristItuflons operated, supervised, or controlled by or in connection w4fi, the Roman Catholic Church in the United States, its territories or posse-srDions appearing in The Official Cntholic Dire�ory for 2005 are exempt from federal incom flax under section 501(c)(13) of the Codf,-- Donors may deduct coritnibuticrus to the agencies, instrufnentalities and Ing'tIf�.rtions referred to above, as provided by section 170 Of ihz� Cod?. Oequ&sfs, devise.,,, transfers or g,lft� to them of for their use are deductible for federal estate end gitt tax purposQs under sections 2055, 2106, and 2522 of the Code. "I' l ' 14-4 UUv I I I I I .11 1 -1111 - . � ...... -- - - - - I .- I --1 - 1 -1 �2- Ms. Deirdre Desoingue 8eginning, Januory Unfess rp&cifi(�aljyexcepted, you and your subordinatez k MU,-�t pay W under the f= ederal Insurance ConTributions Act (Social SOCUrft "a xes) for Y each employee who i8 paid V 00 or morO In a Qalendar Y.Bar. You and YqUr 5ubcrdinalen ore not fl-pbl� "-' 1.)e ta yment Tax Aci X Urjd-�,j- tne Fede.ral By May 31, 2006, please send thirteen (1,3) c;opies of 777,9. Official C' athofic Directory for -F C'- e copy to the Processing Qampus in 09deh" two .QO6 to tRS I -/GF, in Cincinrl * @ t i; n - hicago, St. Paul, Atlaffits, copier, e%h- to t" r=O Area Managen', in Newark, Brooklyn, C d file r -1—d—larters ;311 iroc Los Angelso, the IR—Nati tor, F Q Examillat qns Dallas. T-he conditions concerning the retention of your-group exemption as W forth in our previous ,determin,ltfon lette'of Aug affect, F just 17, 190:), remaln in full force ?nd ncere llv; for r, arena Skufca, Director, TEJGFz Customq�- Act-,Puuelt Serviceu C L Home j Recei is I Disbursements Schedules I I schedules II I _Questions I Q-Ue-s-L10_ns 11 1 Quest-ioD-S- 111 L-in-811qQ—C-014D-011 I Submitftport Printable I Review I Prior Reports Annual Parish Report FY 2009- St. John the Baptist 4 1 Receipts 470216 470217 470218 470219 Collections: Envelopes Plate Holy Days Easter 4-=48,5=4796 246,029.83 F�7-9�990 20 606.91 470220 Christmas E:j:01:4 Donations For Sacraments/ Services.- 470206 47025 470239 470244 470247 470253 470255 Baptisms Candelabra (Net) Funerals Literature Marriages Societies (Net) QUinceafiera :2=,219.00 L-- - -1?'" F-18,685.00 1 2 81�65 _L 2, 1=1 4. 00 E 2 617.50 =4 470190 470299 Bequests (,Unassessed) Donations E 0.00 --o 9 11,310.44 4 72035 472070 472201 Interest / Investment tent i'Ll-ocorne: investment Pool Net Return Unrestricted Bank Accounts Dividends/Interest 919.25 ___ 49976:4] Fund Raisina-: Revenue - Expense 470233 Fund Raising Events (Net) (Fiesta, Bingo, Etc.) 472305 472501 472601 474040 Other Income: Property Rental (Net) Sale Of Property - Unrestricted Net Proceeds Sale of Securities Miscellaneous Income Total Ordinary Income To Be Assessed 0.00 10-01 1,3�3768 $918,622.45 Receipts yagc 2 of 16 other Income: 100650 Withdrawals From Investment Pool 100930 Sale Ot 8ecuhhes, Bonds And Certificate Of Deposits 470190 BEQUESTS (Already Assessed By The Archdiocese) 201710 Loans Received From The Archdiocese 470420 Subsidy From ACC For Parish 470420 Subsidy From ACC For School ArchdimcasanCoNectlons-� 200402 Total Assessment Ca) 1096 $91~862.25 200410 Restricted Income: 470118 Donations For Parish 470107 Donations For Parish School Latin America 470111 Education Endowment Contributions 470212 Building Fund Urive/Copito|Campaigns � , 470250 Poor Box E 21,601.00 470582 Annum|Appoo| . Retirement Fund For Religious 470427 Religious Education Fees 200470 472035 Investment Pool Net Return Restricted 200480 402501 Sale Df Property-Restricted Net Proceeds 200499 ���84� K3ioueUan�ous|nooroe-Rosbioted ,/ 76 18.7�6 other Income: 100650 Withdrawals From Investment Pool 100930 Sale Ot 8ecuhhes, Bonds And Certificate Of Deposits 470190 BEQUESTS (Already Assessed By The Archdiocese) 201710 Loans Received From The Archdiocese 470420 Subsidy From ACC For Parish 470420 Subsidy From ACC For School ArchdimcasanCoNectlons-� 200402 National Needs 200410 Campaign For Human Development / 200415 Cardinal McIntyre Fund I/ 200425 Universal Combined Collection Bishops Overseas And Latin America 200440 Retirement Fund for ArchdiooeoanPriest 200445 Holy Father � , 200448 Holy Land 200468 . Retirement Fund For Religious 200470 Mission Cooperative Appeals � 200480 Propagation OfFaith / 200499 Other Sub Total ArcbdiocesanCollections $14,719.00 574801 Exchange Total Receipts FY 2009 $1219,009.17 Receipts P,ipe 3 of 16 Balance in Bank asofJune 30, 2D88 (Per Books) 1U81O8 Checking Accounts 1O0188 SavingaAocuun1a 100558 Petty Cash OnHand Total Available Cash $1,365,625.00 -= Annual Parish Report FY 2009- st. john the Baptist 462 Disbursements 570112 570113 570111 578120 570134 I. Ordinary Expenses (Unrestricted): Salaries: Priests Religious Stipends Priest Stipends Ministry Groundskeeper 570135 Staff/Clerical F 1,12,76=11.94 570136 Housekeeper 570130 578146 570201 Choi/ Sacristan Professional Consultants & Legal Fees o 570209 570301� 578302 570303 570312 570313 571145 571160 571165 Other Services Health Insurance Retirement Plan Expense Social Security (Emp|uye� Retirement Plan Phea(u 4O3(b) Plan-Priests (Parish Contributions) Postage Property tax Rental Space 571172 Telephone . 571174 Utilities 571182 Insurance 572010 572015 572220 572230 572240 572330 572350 573016 Office Supplies & Expense Building & Ground Supplies Mileage Payments Automobile Expense Other Travel Expense Staff Development Other Meetings Bank Charges or\n08g xcMPTs Religious Education &RC|A F 6.1,006.15 573019 Books, Periodicals & Literature 573025 Building Maintenance & Repairs 573834 Church Supplies &Expenses 573064 Goodwill 573041 ComputerSo0wure/Supp|ies F_ Joo 573078 Rectory Expenses 1 48,458.31] 573880 Equipment Repair &Maintenance E 0.001 573087 Societies mol 573098 Donations 574550 PahshPrognsms/Miniohies 575015 Computer & Office Equipment 575020 Building Equipment 575030 Miscellaneous Equipment 575040 Auto/T/uukPunchasas S73Qon8 Other Expenses Total Ordinary Expense 1,011,521.04 31. Other Expenses 573043 Religious Education &RC|A F 6.1,006.15 573076 Poor Box 574750 Transfers To Parish School 470502 Annual Appeal Building E& Improvements Activity: 575059 Church F_ Joo 575859 PahshCenter/Conven1 575059 Rectory E 0.001 575059 School mol 103291 Property Purchase Investment Qk Loan Activity 100650 Contributions To Investment Pools 100650 Investment Pool Net Return- Unrestricted 100650 Investment Pool Net Return- Restricted 120300 Loan ToArchdiocese 201710 Payment [f Debt To Ace (Principal Only) 281710 Payment Of Other Oabt(Phncipa/Only) E�o 00 yagc�)o1 |b ---^^° Receipts Page 0of|b 573530 Interest On Lmans, E\u. 200402 200410 IV, AmchdkocesanCollections National Needs Campaign For Human Development 1001o8 SavingsAcoounis 200415 Cardino|K8aointyne Total Uses of Cash 200425 Universal Combined Collection Bishops Overseas And Latin America 200440 Retirement Fund For AvchdiocesanPriests 200445 Holy FothedPehe/sPence) 200448 Holy Land 200468 Retirement Fund For Religious 208470 Mission Cooperative Appeals 200480 200499 PropogationD{Foith Other Subtotal Archdioceean Collections 16,537,00 578507 Archdiocese Assessment 574001 Exchange-D Total Expenses FY 2009 1,247,639,47 Balance ioBank as of June 30,20O9 (Per Books) 1()8joS Checking Accounts 1 17 985 531 1001o8 SavingsAcoounis jLOossD Petty Cash On Hand Total Uses of Cash 1������D� / , . Annual Parish Report FY 2009- St. John the Baptist 462 CImprovements and Property Purchased/Sold 1. List any improvements to property during the fiscal year E::DA CHURCH: PARISH CTR/CONVENT: F-- o-oo RECTORY: --1 F--- 0.00 SCHOOL: L --=0-00 Total improvements (575059) $0.00 11. List any prover-ties (land and/or buildings only) purchased during the fiscal year. JI F-o�o lo F 0,00 !71 o:. joo Total Properties Purchase A fjn'2-)0I) $0.00 9 1 U t - j ---- 111. List any properties (land and/or buildings only) sold during the fiscal year and the purchase price. 0 .0:01 II I otal properties (472-501-4-92-50-L) $0xio I-&- I ". I - Q / q /,) 0 0 9 1�ecelpls Annual Parish Report FY 2009- St. John the Baptist 462 Schedule B I. Investment Pool Balance-6/30/2008 Contributions Withdrawals Net Return Balance-6/30/2009 90,6 .91 01-Surplus 63,07666 :26�, 6 0 5=0 0 0.00 E___2_19.25 0 ff0,00 10-Building E:=o 00 [==0 00 [==0.00 1==0 00 20-Restricted =0. 0 0 o.00 0.00 �O, 0 0 O.00 ==0-00 C= E= =000 0.00 95-Endowment r:77� o 0.00 �q 0.00 -Other [E 0 M�o 1 0 : 11. Securities owned $90,600-91 Stocks (#100930) 0=0 0 =0.00 II 0.0 = =00 0 0.00 Bonds ( #100940) s 0.00 = =0.00 [==0-00 [---- =000 0.00 _71 Bonds (#100942) 0.0_ 0.00 0.00 07�0 0.00 �- �O01 [III. Other $0.00 0 :00] 0=00 0,00 CD (#100902) D-OO 0::001 $63,076.66 $26,605.00 [�$�l 9. 2 5 $90,600.91 ET0_ta Schedule C Debt Payable To: Catholic Center Investment Pool Bank (Specify) Other (Specify) Total Debts Rate % 11 Due Date Balance -6%30 /2008 [==0-00 000 F _$0 -0O_ Page 8 01 16 .Loans Repayment 1 Balance - 6/.x01"2009 Ei 0,00 _000 0.00 =oo o E__0,_0A 0.00 F____o_.:oAoF9[0-00 Receipts Annual Parish Report FY 2009- St. John the Baptist 462 Schedule D Bank Account as of June 30, 2009 I. summary (Including club bank accounts, PTO bank accounts, etc.) Account CHURCH Name of Bank BANK OF �VJEST Purpose. Savings/ Checking 71ECKING Bank Balance 64,8=00.95 GIFT SHOP BANK OF THE WEST CHECKING �] 23,995.72 TE LL E DU C BANK OF THE ICHECKING 62,546.83 FI=ESTA�/SOC SERVOS FE �V(-��] BANK =( _b:F �THE W�ESTA� CHECKING LLCF - 33 708.78 I Schedule E J clr' , i 'Ji I U 11. Reconciliation Book Balance as of June 30, 2009 II Account CHURCH GIFT SHOP Bank Balance 64,800 23,995 62,5-16.83 33,708 $185,052x213 Deposits in Transit 0.00 3 9=5 9 X39.59 l Outstanding Checks 9 =18-2.87 �[=-0.00 2 070- 44 ,. 5,679.50 $ Fa7,f06.34 Other _ [ =0.00 E=0 00 C 0.00 $0.00 LBook Balance] 5,618.08 =23,86.1.78 60,476,39 REL EDUC FT[S TA/SOC ERVCS Total 28,029.28 171985.53], - — — -fN1 Receipts yuRc|ucn |o Annual Parish Report FY 2009- St. John the Baptist 462 Questions 1 � Are there any Bank Accounts other than those |n the nameofthe ^ No parish or the diocese? (Including club bank accounts, PTO bank accounts, etc.) Z. How many Catholics are in your parish? 3. How many Catholic families are in your parish? 4 Has the parish obtained any pledges such as Building Fund Drives for donations prior to fiscal year-end (]one 30, 2009 ) or any other No miscellaneous monies due that were not received by year end? If yes, please provide: D0 NOT INCLUDE ANNUAL APPEAL Total Receivable at6/3U/2U08 Add: NewP|edges Less: Collected Less: Adjusted Pledges (Include unfulfilled pledges removed from receivable) ) Equals: Receivable at6/3O/JUOQ $0.00 Amts. Collected Estimated Total Receivable at 6/30/2009 after 6/301/2009 Qnce!Kectib|e $0.00 Hmw much was paid in Capital Campaign Fund Raising Expenses during the fiscal Year? 5.AssetsHe|dj� TrVst Is the parish holding or administering any money, investments, or other ['�-----��� property on behalf ofothers as of June 30, 2O00? Examp|e: -cis executor of ' �~ parishioners wiU. If the answer isyes, are the amounts included in the parish investment account or bank accounts? Description Amount Held Receipts 6.Restricted Donation_ s Has the parish received any donations of cash, investments or other property during the year ended June 30, 2009 (includes the ACC or other Archdiocesan organization) whereby the donor placed any restrictions upon its use? (Other than normal Archdiocesan collections listed in the Parish Report). "Permanently restricted donations are those which can not ever be spent, due to donor restrictions, but the earnings on them can be spent. Temporarily restricted donations are those which the donor places a time or purpose restriction on. A time restriction would be - can not be spent until a certain date. A purpose restriction would be - must be spent on a certain thing. Unrestricted donations have no restriction from the donor as to how or when they can be spent." tion Amount Account Restriction Description C Unrestricted 11,310.44 TOGETHER IN MISSION, CHRI I 1 , JJ.vvl Temporary I _ -_. _—' 0.00 Permanent _ ?. Pre As of June 30, 2009 , had the parish paid for any service or goods which had not yet been performed or delivered? Examples: following weeks payroll, deposits on maintenance work. Amount at Prepaid Description 6/30/2009 0.00 0.001 Yes l N o °. S. Accounts P�abe /Accrued Expenses Were there any amounts due to others (other than ACC - see 9 below) on June 30, 2009 for goods or services performed prior to this date? Examples: payroll and .payroll taxes for the week ended June 30, 2009; utility bills for the month of June not paid by the end of the month: supplies delivered in June for which the bill was not received or paid until July 2009. To obtain this information, review unpaid invoices and payments made in July to identify amounts due as of June 30, 2.009 . ®escri ucn Amount Salary related:(TAXES) 0.00 0.00 O.Oa Non - salary related= (supplies, utilities, etc,) o.ao Church expense — � 0.00 0.00 'No rrLlgc I i vi i u - ._ K ecclpts -,nnn Keoripis 9. _Amount Archdiqcese Ls due to 8[[ as ]O, 2009 ? Examples .. � Unpaid `] VVereLhereaoyamuun x, __^ assessments, insurance, retirement, RETA(medica|,ei j. ArchdiocesanAssessmenc Pension Insurance (Medical, Bur-glary, Property, Workers Comp, Liability, Auto) Other: E_ 10. Deposits Was the — Pa'n shhoNinganydeposits paid by individuals for future parish activities? No Examples: deposits for weddings, funerals, baptisms not performed before July 1, 2009 ; [- pre-payments received for parish trips. �] Include the total amount of deposits asof June 3O, 2009 . 1�. Have any individuals performed hxthe pahsh duhngthe year ended June 3U, 2009 �v ' neny compensation was given? and Would the school have paid for No which other than mo e�ormed by these individuals'? Example: reductions in these services if they had not been p school Luition. Estimated _^_� ����� 12. ADP Code # TCM Code # Pay[hccks LL] ------�� Has the parish complied with the following: withheld payroll taxes for all employees? , Filed required payroll tax returns? ` Yes 71 Does the parish file IRS Form 1099 on an annual basis for non-employees (excluding --- Religious Order Priests, Sisters and Brothers) paid in excess of $600? Beceiyts Questions 13. ------- other goods in �xcessuf�5OO ~1 Have any individuals donated furnishings, prope�y'oroderp�u|orcoUcded(ur �No (other than items subsequently forwarded to St. Vincent e distribution bo others) for use hythe parish during the year ZUUg De Estimated Value 14. Matt Are there any legal matters which the parish has knowledge, whether or not a lawsuit / No --" has yet been filed? ACC Notified Date ee�pc� �----� r -----� [==0.00 �Se|eciVo|uc�j ' _- - � --- Select Value �U 15. Aver ygLage Bank hshbankoccoun��duhng VVhaihas been the approximate average balances in the pa the prior six months? Avg. Balance Account # 1688-0 3169 -nm�61 6 8-003276 5-3=,710.80 1688-003292 =37,460.15) L 20,258.4 688-018423 JO 16. Lease Does the parish lease any office equipment, land or other propert),? I.Yes 2 PHOTOCOPYING MACHINE E5YliS/MONTHLY= --~^^" XeceIprts 17, Finance Council Have you established a Finance Council? Date Established: Number of Members: Contact: Contact's Telephone #: If no, please indicate by what date a Finance Council will be established. Yes 11/17/2003 ALEX BA SS 626- 338-8924 -1— ._ -. . o -, mnno Kempts Logout Financial Parish /School Reports © 2009 The Roman Catholic Archbishop of Los Angeles. All rights reserved. Version: 1.96 R/3/2OO9 Home I Receipts Disbursements I Schedules I Schedules ]I uestions 1, uestiens II uestlons ]II I Finance Council I Submit Report I Printable I Review I Prior Repots Annual Parish Report FY 20 09- St_ John the Baptist 462 Finance Council Total Records: 7 Address C State ?ill Code Phone Email Delete Name - EDL D CAMPiON (3427 MILLBURY AVENUE BA:(D7V 1N PARK 91706 -- � � � E == ALEX BAES � 14648 VIA EL CAMINO � B�A`LDWIN�PARK CA 91706 ( =;J� CA 91706 — L'_! ALEXIS MONI OYA —� �2 WESCOTT AVE BALDWIN PARK G1NA STROUP 1350 E SAN BERNARDINO R BALDWIN PARK CA 91706 SOCORRO VALDEZ 1045 CABANA AVENUE LA PUFNTE� __. FR. JOHN MONTEJANO 3883 BALDWIN PARK 51' BALDWIN PARK CA 9]706 __] )OS1E ROBI_FS - 3883 BALDWIN PARK ST BALDWIN PARK CA 91706 —� - �__ First Prev I of I Next Fast update Cancel Logoui Financial Parish /School Reports OL 2009 The Roman Catholic Archbishop of Les Angeles. All rights reserved. Version: 1.96 R/3/2009 St John the Baptist Social Services Our Achievements St. John the Baptist Social Services has a long history of service to those in need in Baldwin Park as well as surrounding areas, as part of the parish's extended mission. THE FOOD PROGRAM The food program is the largest in the city and offers assistance to needy families as well as the homeless using an on -site pantry. A refrigerator has now been obtained to help make fresh and more healthy food available. In addition, the program runs two large food programs at Thanksgiving and Christmas for Baldwin Park families utilizing it sown resources as well as a network of contacts. For example, this year 83 families were given special Thanksgiving baskets with a turkey or ham and there are plans for over 250 families to be aided at Christmas, including families from Vineland Elementary School. THE HEALTH SERVICES PROGRAM As part of a goal of .improving local health, besides the plans for fresher food, the program also hosted a health fair attended by over 400. This fair was publicized as well through the Baldwin Park Unified School District. Exhibitors included local providers as well as Los Angeles County and A local doctor and dentist make available free appointments through the program and there are discounted pharmacy options available. There are also weekly meetings of Al -Anon and Alcoholics Anonymous on -site. The American Cancer Society also holds a class annually. fNCREASING ACCESS TO GOVERNMENT Another key component is to help local people access govermnent resources. A worker from Los Angeles County comes twice - weekly to assist clients with Medi -Cal forms and issues. The program hosts a monthly session with an immigration lawyer, as well as a "fair." It also hosts citizenship test training sessions. MAXIMIZING RESOURCES Social. Services seeks to maximize its resources through a network of other service providers including a counseling service, Catholic Charities, St. Vincent De Paul Society, Beyond Shelter, and city and county offices. Frequently, clients come for one issue and then need assistance in other areas; this is where the network helps. FINANCIAL ASSISTANCE Financial issues affect many clients. The program has been able to aid some clients with rent and utility financial assistance using a program of verification. It has also begun a service allowing job seekers to register and businesses to come and access the names of potential employees. Ties with local companies help jobseekers, including workshops held two -three times per year by Select Persomlel Services. SUSTAINABLE CITY DEVELOPMENT The program is also seeking to make improvements for local residents in cooperation with the city. Steps taken include attending Redevelopment planning meetings, promoting meetings for the walkability studies, promoting police department community meetings, and the collection and submission of over 350 of the city's resident surveys done by the Housing Department. PRIVATE SECTOR COOPERATION A key accomplishment has been the formation and expansion of ties with local businesses creating financial support as well as discounted food, free surplus materials, and logistical support. For example, clients now have access to more clothes thanks to a new partnership with a Baldwin Park company. EXPANDING INFORMATION The program has also begun an expansion of its comununications and live outreach. A blog (Iitt :/ Isjbsocialservices .bioaspot.com/ ) now is regularly updated to communicate program news. The parish bulletin now has an expanded section for Social Services. Community outreach includes attending local meetings and having a tent at the recent convnuuzity f air in Morgan Park. FINANCIALLY PRUDENT At the same time, the program has been financially responsible using fundraising, volume shopping, donations, and efficiency to keep costs to a minimum, while maximizing results. The St. John the Baptist Social Services program has produced a consistent record of accomplishments for the people of Baldwin. Park efficiently and responsibly. St. John the Baptist Social Services Our Vision St. John the ,Baptist Social Services seeks to continue the strengths of the program and expand and improve. THE FOOD PROGRAM This program is seeking to expand its distribution and also improve the quality by adding more fresh produce and meat. The first step in meeting these objectives was the acquisition of the new refrigerator. THE HEALTII SERVICES PROGRAM The program is exploring options to increase health and access to health care among clients and the parishioners by partnering with the City of Baldwin Park, Kaiser Perm anente- Baldwin. Park and other local providers. Additionally, the program is developing classes and workshops for the public on health issues as well as forming parish fitness groups and sports teams, sueh as for running. The health services program will continue holding workshops by the American Cancer Society and continuing support of weekly meetings of Alcoholics Anonymous and Al -Anon. BUILDING PARTNERSHIPS Social Services plans to expand collaboration with the local government agencies such as the Baldwin. Park Police Department, the Baldwin Park Community Services Division and Baldwin Park Unified School District. To this end SJB- Social Services plans to enter into formal agreements with a variety of local government agencies, including the school district, and other community-based organizations to promote social services and optimize current services while minimizing duplication of resource expenditure. CENSUS 2010 A key o'b'jective for 2010 is to promote the United States Census. This is an important endeavor as it will directly affect the level and scope of Federal, State and County funding available for our community. Our early efforts to initiate a successful census taking in our city includes the posting of census - related employment opportunities for our residents. Promoting participation in Census 2010 is critical and assisting residents in understanding and completing the census surveys and forms is a major priority for our group. CIVIC ENGAGEMENT By partnering with local ROP resources, the SJB- Social Services plans to organize and host English as a Second Language (ESL) courses to augment its citizenship training work and immigration counseling. Offering job training and relevant computer classes is also a key element for assisting residents wishing to pursue citizenship. One goal of the Social Services program is to increase local participation in cornmunity issues, by encouraging attendance at city forams, by participation with surveys, and by developing ties to local leaders and businesses. HOSUING RETENTION Recognizing the current economic issues affecting many of the residents in Baldwin Park, the program has already applied for additional grants to augment rental assistance. If these requests are successful, the program will significantly increase its ability to aid families at -risk of homelessness. Housing retention is one of the biggest problems facing many of our residents; we must do all that we can do to help our families retain safe, affordable housing. DOMESTIC VIOLENCE ASSISTANCE Our community is not immune to the horrors of domestic violence. In fact, the domestic violence rates for Baldwin Park are 153 reports taken in 2009 through November vs 169 in 2008 and 140 in 2007. Understanding the unique role of SJB Social Services can serve in the reduction of domestic violence or the assistance to victims of this crime, we propose to introduce a victim's assistance component focusing on counseling and referral to safe shelters and medical care, if necessary. MODERNIZATION Understanding the need to optimize data collection, records maintenance and commtimication modules, SJB - Social Services is committed to technological upgrades. Plans are underway to streamline data management by utilizing Access as the primary database, Intake forms are regularly improved to capture relevant and pertinent data. Equipment modernization is important. SOCIAL MARKETING Social marketing is vital to success of any of our planned programs. SJB - Social Services is focusing on expanding outreach with more "on the streets" work, increased participation in local events, and the potential to hire a third social services worker. In order to achieve our ambitious but well- aimed goals, we have already increased the number of volunteers dedicated to our service and personal contacts to include individuals From a broad range of civic, social and private sector support networks. In closing, all of tile elements discussed in this vision statement are not only attainable, but necessary to assist those in our community who are in need of social services. We must do our best to lend our skills and gifts to help those with diminished access to vital care and services. It is our imperative to remove barriers and increase access for ALL residents to secure the most basic human needs and rights. Our participation in these endeavors will lead to great accomplishments for residents, workers and business owners in the City of Baldwin Park. FAITH BASED ORGANIZATIONS Pursuant to HUD regulations, an organization that is awarded HUD funds may engage in inherently religious activities providing they are voluntary for participants in HUD - funded activities and occur separately in time or location from the HUD - funded activities. For example, a Bible study that is conducted by a faith -based organization operating a HUD - funded "soup kitchen" must be separate in time or location from the meal service and must be voluntary for any recipients of the meal service. Prayers offered before meals are acceptable so long as they are voluntary and understood to be voluntary by those receiving meal services. As a Faith Based organization, on behalf of: St John the Baptist Church Social Services (NAME OF ORGANIZATION) I certify that participation in any religious activities and /or specific religious affiliation shall not be a requirement of any participants and /or beneficiaries receiving assistance from our organization's HUD funded activities. I understand that all participation in religious activities is entirely voluntary pursuant to HUD regulation as noted above. Fr. Michael Gutierrez Pastor Print Name Title Signature (626) 337 -4223 Phone Number January 12 Date City of Baldwin Park Housing Department FY 2010 -2011 Community Development Block Grant Funds Request for Funds Contact Person: Manuel Carrillo Jr. _ Phone Number /Ext. _626- 813 -5269_ (Previous Year Allocation):$ 30,000 CDBG Amount Requested: $_30,000 Other Funds: $_13,208 Total: $43,208 (Please attach a copy of your proposed budget) Type of Request: (Please check one) Public Service _XX_ Capital Improvement Admin /Planning Other (Please describe) Project Description: rr v j H 6 1�4 P? 112 VA_,� /.] i The program works to rop vide Lob opportunities for youth in our community who need positive alternatives throughout the year. Our Youth Employment program compliments our Department by acting as a feeder program to our regular part -time staffing needs. The program provides job opportunities for low- moderate income youth between the ages of 16 -21 years. To date we have 8 participants and have exhausted over 56% of the entire allocation of $30,000 for the program. This Fiscal year several of the participants have been hired as permanent part -time staff now that they have reached the age of 18. The participating youth have gained valuable work experience after being placed in various job locations throughout the City. The requested amount of $30,000 will go towards funding the program the department will use other funds to absorb the administration costs of the program including, expenses for utilities materials and supplies uniforms outside printing expenses, participant supervision and program management. Projected Number of Beneficiaries Served: Individuals or _15 Households For Capital Improvement Projects, please provide projected number of projects completed (i.e. streets to be improved, number of buildings to receive ADA improvements, etc.). Please describe: Estimated Project Completion Date: (Please attach additional sheet to provide additional Information if needed) For CDBG Department Use Only: Recommendation: Approved= Deny= $ National Objective /Eligible Criteria Comments: Reviewed By: Approved.: AGENDA BALDWI N PARK COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING March 3, 2010 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BAIDWN P* A* Ro K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Commission or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Commission or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Community Development Commission that is distributed to the Community Development Commission less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) Community Development Commission Agenda — March 3, 2010 Page 1 COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the special and regular meetings of February 17, 2010. ADJOURNMENT CERTIFICATION I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. February 25, 2010. Laura M. Nieto, CMC Deputy City Clerk Community Development Commission Agenda — March 3, 2010 Page 2 PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e-mail at Inieto(c_baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) Community Development Commission Agenda — March 3, 2010 Page 3 MAW INITY OFVELOPMENT COMMISSION h,UC ivuiti MAR - 95 V ITEM COMMUNITY DEVELOPMENT COMMISSION CITY OF BALDWIN PARK March 3, 2010 WARRANT REGISTER NO. 711 REPORT: CHECKREG GENERATED: 15 APR 09 11:44 RUN: MONDAY FEB222010 10:49 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13177 - 13180 CHECK BANK CHECK {I CHECK AMT CHECK DATE VENDOR 9 ADDRS It VENDOR NAME STATUS WO -------------------------°____-----------------------------____--------------------------------------------------------------------- It AMOUNT G/L ACCT It DESCRIPTION INVOICE $ INV VEND 2 13177 $520.00 02/18/10 00167 0 CALIFORNIA REDEVELOPMENT ASSOC. 520.00 801 -40- 470 - 53350,14920 -2 3/10 -12 CONE PICAZO 3/10 - .12/10 2 13178 $119.00 02/18/10 00999 0 COUNTY SANITATION DISTRICT 119,00 890 -00- 000 - 53370- 14900 -2 WASTE WTR SRV 09110 D315- 8542017900 2 13179 $3.97 02/18/10 00779 1 50. CALIF. EDISON 3.97 890 -00- 000 - 53370 - 14900 -2 1/9- 2/10/10 4500 BRESEE JAN 110 2 13180 $65.D5 02/18/10 00828 0 VALLEY COUNTY WATER DISC 65.05 690 -00- 000-53370- 14900 -2 4500 BRESEE 11/16- 1/15/10 11/10/09- 1/15/10 TOTAL # OF ISSUED CHECKS: 4 TOTAL AMOUNT: 708.02 TOTAL 9 OF VOIDED /REISSUED CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL 9 OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL S OF UNISSUED CHECKS: 0 (;OWAHNITY E)FVELONMENT COMMISSION - Sale MINUTES MAR CITY OF BALDWIN PARK +c$AI°•+{r WEDNESDAY, FE CITY COUNCIL & COMMUNITY ,ns �� 17, 2010 DEVELOPMENT COMMISSION -- 6:00 p.m. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor 1 Chair Ricardo Pacheco, Mayor Pro Tom 1 Vice Chair Marlon Garcia, Monica Garcia, Susan Rubio Councilmembers 1 Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER Meeting was called to order at 6:15 p.m. ROLL CALL Present: Councilmember / Member Marlen Garcia, Councilmember 1 Member Monica Garcia, Councilmember 1 Member Rubio, Mayor Pro Tem 1 Vice Chair Pacheco, Mayor /Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8554 -001 -806 NIA 8554 -001 -807 N/A 8554 -001 -808 14436 Ramona Blvd. 8554 - 001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Page 1 of 2 Under Negotiation: Price and terms of payment RECONVENE IN OPEN SESSION Reconvened at 6:55 p.m. REPORT FROM CLOSED SESSION No reportable action was taken ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 P.M. Approved as presented by the Council 1 Commission at their meeting held March 3, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 2 of 2 MINUTES CITY OF BALDWIN PARK th trr.f� WEDNESDAY, FEBRUARY COMMUNITY DEVELOPMENT ,� 177 2010 COMMISSION - 7:00 p.m. COUNCIL CHAMBERS �' #fFO,��► 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tern/Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Marlen Garcia. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES Commission approved the minutes of the special and regular adjourned meetings of February 2, 2010. REPORTS OF OFFICERS 3. REQUEST BY M &A GABAEE FOR AMENDMENT TO OWNER Page 1 of 2 PARTICIPATION AND DISPOSITION AGREEMENT - BALDWIN PARK PROMENADE Sr. Redevelopment Project Coordinator Picazo presented the report Chair Lozano stated that this was an opportunity that would complete the center. Vice Chair Pacheco stated that he did not want to set a precedence with the approval of this item and appreciated that they would also open a retail store to go along with the dental office Motion: Approve the request from M & A Gabaee and authorize preparation of a 2nd Implementation Agreement for the Owner Participation and Disposition Agreement to allow a dental use at the Baldwin Park Promenade Moved by Chair Lozano, seconded by Vice Chair Pacheco. ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:00 p.m. Approved as presented by the Commission at their meeting held March 3, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 2 of 2 AGENDA BALDWI N PARK HOUSING AUTHORITY March 3, 2010 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BAUMM P*AtReX Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday. 7:30 a.m. - 6:00 a.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. APPROVAL OF RESOLUTION NO. HA 2010- 001ADOPTING THE UPDATED ARRA PROCUREMENT POLICY FOR THE BALDWIN PARK HOUSING AUTHORITY Staff recommends Authority waive further reading, read by title only and adopt Resolution No. HA 2010 -001 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK APPROVING AND ADOPTING A PROCUREMENT POLICY IN ACCORDANCE WITH THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)" applicable for projects funded with ARRA funds only. ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. February 25, 2010. Laura M. Nieto, CMC Deputy City Clerk Housing Authority Agenda — March 3, 2010 Rour BALDWIN P A,R °K CITY OF BALDWIN PARK 1VUSSiNG AUTHORTY AGENDA AR M AL ITEM NO. STAFF REPORT TO: Honorable Chair and Members of the Board _k 10 FROM: Marc Castagnola, AICP, Community Development Manager DATE: March 3, 2010 SUBJECT: Approval of Resolution HA 2010 -001 adopting the updated ARRA Procurement Policy for the Baldwin Park Housing Authority. PURPOSE The purpose of this staff report is to request the Authority Board to approve Resolution HA 2010 -001 adopting the updated Procurement Policy for the Baldwin Park Housing Authority in accordance with the American Recovery and Reinvestment Act (ARRA) of 2009 applicable only for projects funded with ARRA funds only. BACKGROUND/DISCUSSION Pursuant to 24 CFR 85.36(b), Public Housing Authorities (PHA) shall use their own procurement procedures that reflect applicable State and local laws and regulations, provided that they conform to applicable Federal law. HUD approved the Baldwin Park Housing Authority's (BPHA's) Procurement Policy in July 2006. With the implementation of the ARRA, HUD requires all PHA's to amend their procurement standards and policies as necessary in order to expedite and facilitate the use of the funds and meet all requirements in accordance with ARRA Capital Funds. This amended policy can be used only for procurements related to ARRA Grants. In June 2009, the BPHA's amended its Procurement Policy to meet ARRA requirements. This amended Policy was submitted to HUD for review and approval in July 2009. Upon HUD review of the BPHA's revised Policy, HUD is requiring additional wording be added to the Procurement Policy. The additional wording required by HUD is: 1) For the purpose of ARRA funded projects, as required by HUD, State and Local laws are excluded in relation to procurement of goods and services. 2) All contracts should identify the contract pricing arrangement as well other pertinent terms and conditions, as determined by the BPHA. Additionally, relevant wage determinations, forms HUD - 5369 -A, 5369 -B 5369, 5370, 5370 -C and 51915 -A, which contain all HUD - required clauses and certifications for contracts of more than $100,000 as well as any forms /clauses as required by HUD for small purchases, shall be used in all corresponded solicitations and contract issued by BPHA. Procurement Policy March 3, 2010 Page 2 of 2 As required, attached is Resolution No. HA 2010 -001, approving the Procurement Policy. RECOMMENDATION Staff recommends that the Housing Authority Board approve Resolution HA 2010 -001 adopting the updated Procurement Policy for the Baldwin Park Housing Authority in accordance with the American Recovery and Reinvestment Act (ARRA) of 2009 applicable only for projects funded with ARRA funds only. Attachment - Resolution No. HA 2010 -001 RESOLUTION NO. HA 2010 -001 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK APPROVING AND ADOPTING A PROCUREMENT POLICY IN ACCORDANCE WITH THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA) WHEREAS, the procurement policy meets the procurement standards of 24 CFR 85.36 "Procurement ", HUD Handbook 7460.8 REV 1 "Procurement Handbook for Public Housing Agencies and Indian Housing Authorities ", and the State of California and local laws; and WHEREAS, this procurement policy satisfies HUD's requirement that all PHAs amend their procurement standards and policies as necessary in order to expedite and facilitate the use of the funds and meet all requirements in accordance with ARRA regulations. This amended policy may only be used for procurements related to Capital Fund Stimulus Grants (ARRA); and WHEREAS, the attached Procurement Policy (Exhibit "A ") submitted by the Baldwin Park Housing Authority has been reviewed and found to be in order; and NOW, THEREFORE, THE BALDWIN PARK HOUSING AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS: SECTION I: The purpose of this Statement of Procurement Policy is: to provide for the fair and equitable treatment of all persons or firms involved in purchasing by the BPHA; assure that supplies, services, and construction are procured efficiently, effectively, and at the most favorable prices available to the BPHA; support the Buy America requirements, promote competition in contracting; provide safeguards for maintaining a procurement system of quality and integrity; and assure that BPHA purchasing actions are in full compliance with applicable Federal standards and HUD regulations. SECTION II: That the Procurement Policy has been established in accordance with HUD's Annual Contribution Contract (ACC) and is current with HUD regulations. SECTION III: That the City Clerk shall certify to the adoption of this Resolution. PASSED AND APPROVED this day of , 2010. MANUEL LOZANO CHAIR Resolution HA 2010 -001 Page 2 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES CITY OF BALDWIN PARK } I, Laura Nieto, Deputy City Clerk of the City of Baldwin Park do hereby certify that the above foregoing Resolution was duly passed and adopted by the Baldwin Park Housing Authority at a Special Meeting thereof, held on the day of 2010, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Laura Nieto Deputy City Clerk EXHIBIT "K BALDWIN PARK HOUSING AUTHORITY STATEMENT OF PROCUREMENT POLICY TABLE OF CONTENTS I. GENERAL PROVISIONS II. PROCUREMENT METHODS III. TYPES OF CONTRACTS, CLAUSES, AND CONTRACT ADMINISTRATION IV. APPEALS AND REMEDIES V. ASSISTANCE TO SMALL AND OTHER BUSINESSES VI. ETHICS IN PUBLIC CONTRACTING STATEMENT OF PROCUREMENT POLICY Established for Public Housing Agency /Authority (PHA), Baldwin Park Housing Authorit (BPHA) _by Board action on This statement of Procurement Policy complies with HUD's Annual Contributions Contract (ACC), HUD Handbook 7460.8, "Procurement Handbook for Public Housing Agencies," and the procurement standards of 24 CFR 85.36. HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 GENERAL PROVISIONS A. PURPOSE. The purpose of this Statement of Procurement Policy is: to provide for the fair and equitable treatment of all persons or firms involved in purchasing by the BPHA; assure that supplies, services, and construction are procured efficiently, effectively, and at the most favorable prices available to the BPHA; promote competition in contracting; provide safeguards for maintaining a procurement system of quality and integrity; and assure that BPHA purchasing actions are in full compliance with applicable Federal standards, and HUD regulations. For the purpose of ARRA funded projects, as required by HUD, State and Local laws are excluded in relation to procurement of goods and services. B. APPLICATION. This Statement of Procurement Policy (Statement) applies to all contracts for the procurement of supplies, services, and construction entered into by the BPHA after the effective date of this Statement in which Public Housing and Housing Choice Voucher funds are utilized. This Statement shall not prevent the BPHA from complying with the terms and conditions of any grant, contract, gift or bequest that is otherwise consistent with law. The term "procurement," as used in this Statement, includes both contracts for construction or services, as well as purchase, lease, or rental of supplies and equipment. C. EXECUTIVE DIRECTOR'S RESPONSIBILITIES. The Executive Director or his/her designee shall ensure that: 1. procurement requirements are subject to a planning process to assure efficient and economical purchasing; 2. contracts and modifications are in writing, clearly specifying the desired supplies, services, or construction, and are supported by sufficient documentation regarding the history of the procurement, including as a minimum the method of procurement chosen, the selection of the contract type, the rationale for selecting or rejecting offers, and the basis for the contract price; and that contracts and modifications are awarded only by BPHA employees designated in writing as employees designated as Project Managers; -2- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 3. for procurements other than small purchases, public notice is given of each upcoming procurement; an adequate time period is provided for preparation and submission of bids or proposals; and notice of contract awards is made available to the public; 4. solicitation procedures are conducted in full compliance with Federal standards stated in 24 CFR 85.36; 5. an independent cost estimate is prepared before solicitation issuance and is appropriately safeguarded for each procurement above the small purchase limitation, and a cost or price analysis is conducted of the responses received for all procurements; 6. contract award is made to the responsive and responsible bidder offering the lowest price (for sealed bid contracts) or contract award is made to the offeror whose proposal offers the greatest value to the BPHA, considering price, technical, and other factors as specified in the solicitation (for contracts awarded based on competitive proposals); unsuccessful firms are notified within ten days, or other time period required by State or local law after contract award; 7. work is inspected before payment, and payment is made promptly for contract work performed and accepted; and 8. the BPHA complies with applicable HUD review requirements, and any local procedures supplementing this Statement. 9. BPHA shall follow Buy American requirements of Section 1605 of the Recovery Act and use only iron, steel and manufactured goods produced in the United States in their projects. D. CONTRACTOR QUALIFICATIONS AND REQUIREMENTS 1. CONTRACTOR RESPONSIBILITY Procurements shall be conducted only with responsive and responsible contractors and vendors, who have the technical and financial competence to perform and who have a satisfactory record of integrity. 2. SUSPENSION AND DEBARMENT Purchase Orders or Contracts shall not be awarded to any firm at any tier (subcontractors) which is debarred, suspended, or is otherwise excluded from -3- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension." E. QUALIFIED BIDDER'S LISTS. Interested businesses shall be given an opportunity to be included on qualified bidder's lists. Any pre - qualified lists of persons, firms, or products that are used in the procurement of supplies and services, shall be kept current and shall include enough qualified sources to ensure competition. Firms shall not be precluded from qualifying during the solicitation period. Solicitation mailing lists of potential contractors shall include, but not be limited to, such pre - qualified suppliers. F. COMPETITIVE SPECIFICATIONS. All specifications shall be drafted so as to promote overall economy for the purposes intended and to encourage competition in satisfying the BPHA's needs. Specifications shall be reviewed prior to solicitation to ensure that they are not unduly restrictive or represent unnecessary or duplicative items. G. LIMITATIONS ON COMPETITION. The following specification limitations shall be avoided: geographic restrictions not mandated or encouraged by applicable Federal law (except for architect - engineer contracts, which may include geographic location as a selection factor if adequate competition is available); unnecessary bonding or experience requirements; brand name specifications (unless a written determination is made that only the identified item will satisfy the needs); brand name or equal specifications (unless they list the minimum essential characteristics and standards to which the item must conform to satisfy its intended use). Nothing in this procurement policy shall preempt any State licensing laws. Specifications shall be scrutinized to ensure that organizational conflicts of interest do not occur. H. COOPERATIVE PURCHASING. The BPHA may enter into State and local intergovernmental agreements to purchase or use common goods and services. The decision to use an intergovernmental agreement or conduct a direct procurement shall be based on economy and efficiency. If used, the intergovernmental agreement shall stipulate who is authorized to purchase on behalf of the participating parties and shall specify inspection, acceptance, termination, payment, and other relevant terms and conditions. -4- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 II. PROCUREMENT METHODS A. SMALL PURCHASE PROCEDURES 1. General. Any contract not exceeding $25,000 may be made in accordance with the small purchase procedures authorized in this section. 2. Petty Cash Purchases. Small purchases under $50, which can be satisfied by local sources may be processed through the use of a petty cash account. 3. Small purchases of $1,000 or less. For small purchases below $1,000, only one quotation need be solicited if the price received is considered reasonable. 4. Small purchases over $1,000. For small purchases in excess of $1,000, but not exceeding $25,000, no less than three quotations shall be solicited, which may be obtained orally, by telephone, or in writing, as allowed by State or local laws. Award shall be made to the offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors. The names, addresses, and/or telephone numbers of the offerors and persons contacted, and the date and amount of each quotation shall be recorded and maintained as a public record. B. SEALED BIDDING 1. Conditions for Use. Sealed bidding is the preferred method for construction procurement. For modernization projects, sealed bidding shall be used for all construction and equipment contracts exceeding the small purchase limitation. 2. Solicitations and Receipt of Bids. An invitation for bids shall be issued including specifications and all contractual terms and conditions applicable to the procurement. The invitation for bids shall state the time and place for both the receipt of bids and the public bid opening. All bids received shall be time - stamped but not opened and shall be stored in a secure place until bid opening. A bidder may withdraw its bid at any time prior to bid opening. 3. Bid Opening. Bids shall be opened publicly, an abstract of bids shall be recorded, and the bids shall be available for public inspection. 4. Mistakes in Bids. -5- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 a. Correction or withdrawal of inadvertently erroneous bids may be permitted, where appropriate, before bid opening by written or telegraphic notice received in the office designated in the invitation for bids prior to the time set for bid opening. After bid opening, corrections in bids shall be permitted only if the bidder can show by clear and convincing evidence that a mistake of a nonjudgmental character was made, the nature of the mistake, and the bid price actually intended. A low bidder alleging a nonjudgmental mistake may be permitted to withdraw its bid if the mistake is clearly evident on the face of the bid document but the intended bid is unclear or the bidder submits convincing evidence that a mistake was made. b. All decisions to allow correction or withdrawal of bid mistakes shall be supported by a written determination signed by the Contracting Officer. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the PHA or fair competition shall be permitted. 5. Award. After evaluation of Bids received, the contract shall be awarded to the responsible bidder whose qualifications, price and other factors considered, are the most advantageous to the BPHA. The BPHA shall review each proposed bidder's ability to perform the contract successfully, considering factors such as the contractor's integrity, compliance with public policy, record of past performance, and financial and technical resources 6. Bonds. In addition to the other requirements of this Statement, the following requirements apply: a. For construction contracts exceeding $100,000, other than those specified in 5b and 5c below, contractors shall be required to submit the following: (1) a bid guarantee from each bidder equivalent to 5% of the bid price; and (2) a performance bond for 100% of the contract price; and (3) a payment bond for 100% of the contract price. HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 b. In the case of construction of conventional development projects funded pursuant to the U.S. Housing Act of 1937, the contractor shall be required to submit the following: (1) a bid guarantee from each bidder equivalent to 5% of the bid price; and (2) one of the following: (i) a performance and payment bond for 100% of the contract price; or (ii) a 20% cash escrow; or (iii) a 25% irrevocable letter of credit. c. In the case of construction under the Comprehensive Improvement and Assistance Program (CIAP) funded pursuant to the U.S. Housing Act of 1937, for any contract over $25,000, the contractor shall be required to submit the following: (1) a bid guarantee from each bidder equivalent to of the bid price; and (2) one of the following: (i) a performance and payment bond for 100% of the contract price; or (ii) separate performance and payment bonds, each for 50% or more of the contract price; or (iii) a 20% cash escrow, or (iv) a 25% irrevocable letter of credit. C. COMPETITIVE PROPOSALS 1. Conditions for Use. Competitive proposals (including turnkey proposals for development) may be used if there is an adequate method of evaluating technical proposals and where the PHA determines that conditions are not appropriate for the use of sealed bids. An adequate number of qualified sources shall be solicited (normally, at least 3). -7- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 2. Solicitation. The request for proposals (RFP) shall clearly identify the relative importance of price and other evaluation factors and subfactors, including the weight given to each technical factor and subfactor. A mechanism for fairly and thoroughly evaluating the technical and price proposals shall be established before the solicitation is issued. Proposals shall be handled so as to prevent disclosure of the number of offerors, identity of the offerors, and the contents of their proposals. The proposals shall be evaluated only on the criteria stated in the request for proposals. 3. Negotiations. Unless there is no need for negotiations with any of the offerors, negotiations shall be conducted with offerors who submit proposals determined to have a reasonable chance of being selected for award, based on evaluation against the technical and price factors as specified in the RFP. Such offerors shall be accorded fair and equal treatment with respect to any opportunity for negotiation and revision of proposals. The purpose of negotiations shall be to seek clarification with regard to and advise offerors of the deficiencies in both the technical and price aspects of their proposals so as to assure full understanding of and conformance to the solicitation requirements. No offeror shall be provided information about any other offeror's proposal, and no offeror shall be assisted in bringing its proposal up to the level of any other proposal. Offerors shall not be directed to reduce their proposed prices to a specific amount in order to be considered for award. A common deadline shall be established for receipt of proposal revisions based on negotiations. 4. Award. After evaluation of proposal revisions, if any, the contract shall be awarded to the responsible firm whose qualifications, price and other factors considered, are the most advantageous to the PHA. The BPHA shall review each proposed contractor's ability to perform the contract successfully, considering factors such as the contractor's integrity (including a review of the list of Parties Excluded from Federal Procurement and Nonprocurement Programs published by the U.S. General Services Administration), compliance with public policy, record of past performance (including contacting previous clients of the contractor, such as other PHA's), and financial and technical resources. 5. Architect/Engineer Services. Architect/ engineer services in the excess of the small purchase limitation may be obtained by either the competitive proposals method or qualifications -based selection procedures, however, shall not be used to obtain architect/engineer services. Under qualifications -based selection procedures, competitors` qualifications are evaluated and the most -8- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 qualified competitor is selected, subject to the negotiation of fair and reasonable compensation. Price is not used as a selection factor under this method. Qualifications -based selection procedures shall not be used to purchase other types of services even though architect - engineer firms are potential sources. D. NONCOMPETITIVE PROPOSALS 1. Conditions for Use: Procurements shall be conducted competitively to the maximum extent possible. Procurement by noncompetitive proposals may be used only when the award of a contract is not feasible using purchase procedures, sealed bids, or competitive proposals, and one of the following applies: a. The item is available only from a sole source, determined by market research or there is a reasonable basis that the Authority's minimum need can only be satisfied by a unique supply, service or trade. . A public exigency or an emergency situation exists that seriously threatens the public health, welfare, or safety, or endangers property, or would otherwise cause serious injury to the Authority, as may arise by reason of a flood, earthquake, epidemic, riot, equipment failure, or similar event. In such cases, there must be an immediate and serious need for supplies, services, or construction such that the need cannot be met through any other procurement methods, and the emergency procurement shall be limited to those supplies, services, or construction necessary to meet the emergency; c. For those procurements over $100,000 dollars, HUD authorizes the use of a noncompetitive proposal; or d. After solicitation of a number of sources, competition is determined inadequate. 2. Justification: Each procurement based on noncompetitive proposals shall be supported by a written justification for using such procedures (CFR 85.36 (C) (4)(d)(4)). The Project Manager shall approve the justification in writing. In addition, the justification will be submitted to the Board for their consideration and approval, as part of their resolution package. -9- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 3. Price reasonableness: The reasonableness of the price for all procurements based on noncompetitive proposals shall be determined by performing a cost analysis. E. COST AND PRICE ANALYSIS 1. General. Some form of cost or price analysis shall be performed for all procurement actions, including contract modifications, using the procedures described in HUD Handbook 2210.18. The degree of analysis shall depend on the facts surrounding each procurement. The method of analysis shall be determined as follows. 2. Submission of Cost or Pricing Information. If the procurement is based on noncompetitive proposals, or when only one offer is received, or for other procurements as deemed necessary by the BPHA (e.g. when contracting for professional, consulting, or arch itectlengineer services) the offeror shall be required to submit: a. a cost breakdown showing projected costs and profit; b. commercial pricing and sales information; or C. documentation showing that the offered price is set by law or regulation. 3. Cost Analysis. Cost analysis shall be performed if an offeror /contractor is required to submit a cost breakdown as part of its proposal. When a cost breakdown is submitted: a cost analysis shall be performed of the individual cost elements; the BPHA shall have a right to audit the contractor's books and records pertinent to such costs; and profit shall be analyzed separately. Costs shall be allowable only to the extent that they are consistent with applicable Federal cost principles (for commercial firms, Subpart 31.2 of the Federal Acquisition Regulation, 48 CFR Chapter 1). In establishing profit, the BPHA shall consider factors such as the complexity and risk of the work involved, the contractor's investment and productivity, the amount of subcontracting, the quality of past performance, and industry profit rates in the area for similar work. -10- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 4, Price Analysis. For competitive procurements in which cost or pricing information is not required of contractors, the HA shall perform a comparison of prices received in relation to the independent cost estimate, to ensure that the price being paid is reasonable. F. CANCELLATION OF SOLICITATIONS. An invitation for bids, request for proposals, or other solicitation may be cancelled before offers are due if: The reasons for cancellation shall be documented in the procurement file and the reasons for cancellation and/or rejection shall be provided upon request to any offeror solicited. III. TYPES OF CONTRACTS, CLAUSES, AND CONTRACT ADMINISTRATION A. CONTRACT TYPES. Any type of contract which is appropriate to the procurement and which will promote the best interests of the Authority may be used, however cost - plus -a- percentage -of -cost and percentage of construction cost methods are prohibited. B. OPTIONS. Options for additional quantities or performance periods may be included in contracts, as long as there is a written determination in file which includes the fund availability, statement as to the continuing need for the item, indication as to whether the option was included and evaluated as part of the basic contract, and a review of the market price to indicate whether the option is still economical for the Authority, consistent with Authority Procedures (24 CFR 85.36(b)(9), 7460.8 REV -1, 6 -2 OPTIONS) C. CONTRACT CLAUSES. In addition to containing a clause identifying the contract type, all contracts shall include any clauses required by Federal statutes, executive orders, and their implementing regulations, as provided in 24 CFR 85.36(1). All contracts should identify the contract pricing arrangement as well other pertinent terms and conditions, as determined by the BPHA. Additionally, wage determinations, forms HUD - 5369 -A, 5369 -B 5369, 5370, 5370 -C and 51915 -A, which contain all HUD - required clauses and certifications for contracts of more than $100,000 as well as any forms /clauses as required by HUD for small purchases, shall be used in all corresponded solicitations and contract issued by BPHA. D. CONTRACT ADMINISTRATION. A contract administration system designed to insure that contractors perform in accordance with their contracts shall be maintained. The system shall include procedures for inspection of supplies, - 11 - HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 services, or construction, as well as monitoring contractor performance, status reporting on construction contracts, and similar matters. IV. APPEALS AND REMEDIES A. GENERAL. It is the BPHA's policy to resolve all contractual issues informally at the Authority level and in conformance with the requirements of the dispute clauses in the contract. HUD will only review protests in cases of violations of Federal law or regulations and failure of the PHA to review a complaint or protest. B. BID PROTESTS. A protest against a solicitation must be received in writing before the due date for receipt of bids or proposals and submitted to the BPHA. Protest against the award of a contract must be received in writing and submitted to the BPHA. Bid protests will be resolved in conformance with the requirements of the bid documents. C. CONTRACT CLAIMS. All claims by a contractor relating to performance of a contract shall be submitted in writing to the Project Manager or designee for a written decision. The contractor may request a conference on the claim. The Project Manager's decision shall inform the contractor of its appeal rights to a to the Executive Director. V. ASSISTANCE TO SMALL AND OTHER BUSINESSES A. REQUIRED EFFORTS. Consistent with Presidential Executive Orders 11625, 12138, and 12432, and Section 3 of the HUD Act of 1968, the BPHA shall make efforts to ensure that small and minority -owned businesses, women's business enterprises, and individuals or firms located in or owned in substantial part by persons residing in the area of a PHA project are used when possible. B. DEFINITIONS 1. A small business is defined as a business which is: independently owned; not dominant in its field of operation; and not an affiliate or subsidiary of a business dominant in its field of operation. The size standards in 13 CFR 121 shall be used, unless the PHA determines that their use is inappropriate. 2. A minority -owned business is defined as a business which is at least 51% owned by one or more minority group members; or, in the case of a publicly -owned business, one in which at least 51% of its voting stock is owned by one or more minority group members, and whose management -12- HA (ARRA) Procurement Policy Resolution HA 2010 -001 March 3, 2010 and daily business operations are controlled by one or more such individuals. Minority group members include, but are not limited to Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans and Asian Indian Americans, and Hasidic Jewish Americans. 3. A women's business enterprise is defined as a business that is at least 51 % owned by a woman or women who are U.S. citizens and who also control or operate the business. 4. A business concern located in the area of the project, is defined as an individual or firm located within the relevant Section 3 covered project area, as determined pursuant to 24 CFR 135.15, listed on HUD's registry of eligible business concerns, and meeting the definition of small business above. A business concern owned in substantial part by persons residing in the area of the project is defined as a business concern which is 51 % or more owned by persons residing within the Section 3 covered project, owned by persons considered by the U.S. Small Business Administration to be socially or economically disadvantaged, listed on HUD's registry of eligible business concerns, and meeting the definition of small business above. VI. ETHICS IN PUBLIC CONTRACTING A. GENERAL. The PHA shall adhere to the following code of conduct and shall establish a system of sanctions for violations, consistent with applicable State or local law. B. CONFLICT OF INTEREST. No employee, officer or agent of this PHA shall participate directly or indirectly in the selection or in the award or administration of any contract if a conflict, real or apparent, would be involved. C. GRATUITIES, KICKBACKS, AND USE OF CONFIDENTIAL INFORMATION. PHA officers, employees or agents shall not solicitor accept gratuities, favors; or anything of monetary value from contractors, potential contractors, or parties to subcontracts, and shall not knowingly use confidential information for actual or anticipated personal gain. D. PROHIBITION AGAINST CONTINGENT FEES. Contractors shall not retain a person to solicit or secure a PHA contract for a commission, percentage, brokerage, or contingent fee, except for bona fide employees or bona fide established commercial selling agencies. -13-