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HomeMy WebLinkAbout2010 04 21NOTICE AND CALL OF SPECIAL MEETING OF THE CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 21, 2010 at 6:00 PM at City Hall Council Chamber, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: April 15, 2010 NO OTHER BUSINESS WILL BE DISCUSSED Manuel Lozano Mayor 1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that 1 caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that 1 posted said notice as required by law on April 15, 2010. Laura M. Nieto, CMC Deputy City Clerk City Council & Community Development Commission Special Meeting — April 21, 2010 Page 1 WeMkIT / c 0_ ` 1 April CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION • 11 r CITY HALL — COUNCIL CHAMBER 14403 E- PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 'v' oii eo i_f3zano Ricardo Pacheco 11Aarlen Gar c:a Monica Garcia Susan Rubio Mayor / Chair Mayor Pro Tem / Vice Chair r'ntir%r-H Mnr"knr / m meber VVMIIVII /OIVIIINVI / IOIY I Council Member / Member Council Member/ Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. City Council & Community Development Commission Special Meeting —April 21, 2010 COMENTAR/OS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Am, CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING — 6:00 PM CALL TO ORDER ROLL CALL: Council Members / Members: Marlen Garcia, Monica Garcia, Susan Rubio, Mayor Pro Tern / Vice Chair Ricardo Pacheco and Mayor / Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. (Government Code �54954.2j ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC/OS DEL INTERPRETS No se podr a tomar accibn en algun asunto a mends que sea incluido en la agenda, o a menos que exista algura emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION ' 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a)) Case Name: Anita Herrera v. City of Baldwin Park Case Number: KC 055531 Case Name: Pablo Silva v. City of Baldwin Park Case Number: WCAB Case Number(s): ADJ4063648(LA00858278); ADJ3570992( LA00858279 );ADJ416812(LA00858281) ADJ3022029(LA00858282) 2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (One case) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 A) Properties: 8437- 004 -059 4212 Maine Avenue Henry H. and Kao Chang 8437- 004 -060 14417 Ramona Boulevard J and J Warehouse Company, LLC 8437 - 004 -061 14433 Ramona Boulevard 14433 Baldwin Park, LLC City Council & Community Development Commission Special Meeting —April 21, 2010 Page 3 8437 - 004 -062 14433 Ramona Boulevard 8437 - 004 -063 Not Available 8437 - 004 -064 14467 Ramona Boulevard 8437 - 004 -065 14519 Ramona Boulevard 8437 - 004 -066 14483 Ramona Boulevard 8437 - 004 -067 14455 Ramona Boulevard 8437 - 004 -068 14401 Ramona Boulevard 8437 - 004 -069 4124 Maine Avenue 8437 - 004 -070 4124 Maine Avenue 8437 - 004 -959 14521 Ramona Boulevard 8554 - 001 -011 14412 Ramona Boulevard 8554 - 001 -012 14408 Ramona Boulevard 8554 - 001 -900 14403 Pacific Avenue 8554 - 001 -901 14426 Ramona Boulevard 8554 - 001 -904 Not Available 8554 - 001 -907 Not Available 8554 - 001 -910 4024 Maine Avenue 14433 Baldwin Park, LLC J and J Warehouse Company, J and J Warehouse Company, J and J Warehouse Company, J and J Warehouse Company, J and J Warehouse Company, Bank of America J and J Warehouse Company, Roxbury Properties Valley County Water District Tacos Mexico, Inc. Ramon and Francisca Arias City of Baldwin Park City of Baldwin Park City of Baldwin Park City of Baldwin Park City of Baldwin Park LLC LLC LLC LLC LLC LLC Commission Negotiators: Vijay Singhal, Joseph W. Pannone Negotiating Parties: Above -named property owners and The Olson Company Under Negotiation: Price & terms of payment B) Properties: 8554 - 001 -806 N/A 8554 -001 -807 N/A 8554 - 001 -808 14436 Ramona Blvd. 8554 - 001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. April 15, 2010. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE., Copies of staff reports and supporting ocumentatioh pertaining to each item on this agenda are available fo public viewing and inspection at City Hall, 2 Floor Lobby Area or at the Los Angeles County Public Library in the City o Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext 466 or via e -mail at lnieto(a)baldwinpark.cc In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, pleas contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting wil enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council & Community Development Commission Special Meeting —April 21, 2010 Page 4 A REGULAR MEETING April 0 1f PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 Manuel Lozano Ricardo Pacheco Marten Garcia Monica Garcia Susan Rubio Mavor Mayor Pro Tem Councilmember Councilmember Councilmember PLEASE TURN OFF CELL PHONES AND PACERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutes. Hay un interprete para su conveniencia. r _., ? . CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL. Councilmembers: Susan Rubio, Mayor Mayor Manuel Lozano ANNOUNCEMENTS Marlen Garcia, Monica Garcia, Pro Tern Ricardo Pacheco and PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Proclamation presentation proclaiming April 22nd Earth Day in the City of Baldwin Park • Check presentation to the City of Baldwin Park by Michael Kaddatz, ICRMA General Manager for the Liability Program Dividend Distribution PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may., 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1d fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council receive and file. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF APRIL 21, 2010 — MAY 4, 2010 Staff recommends City Council approve the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. City Council Agenda — April 21, 2010 Page 2 3. MINUTES Staff recommends City Council approve the minutes of the regular meeting of March 17, 2010 and the special and regular meetings of April 7, 2010. 4. CLAIM REJECTION Staff recommends City Council reject the claims of Alma Baltier, Arnel Soriano and Subrogation Demand from Mercury Insurance and direct staff to send the appropriate notice of rejection to claimants. 5. PROPOSED RESOLUTION IN SUPPORT OF THE VALLEY COUNTY WATER DISTRICT ARROW RESERVOIRS PROJECT (Continued from April 7, 2010) Staff recommends City Council waive further reading, read by title only and adopt Resolution No. 2010 -012 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DECLARING ITS SUPPORT OF THE VALLEY COUNTY WATER DISTRICT ARROW RESERVOIRS PROJECT AND THE ASSOCIATED FINAL INITIAL STUDY /MITIGATED NEGATIVE DECLARATION." 6. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2010/2011 Staff recommends City Council 1) approve the FY 10/11 contract with All City Management Services for crossing guard services and 2) authorize the Mayor to execute the agreement. 7. ACCEPTANCE OF THE FRANCISQUITO AVENUE REHABILITATION PROJECT CONSTRUCTED BY HARDY AND HARPER, INC. AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION (Continued from April 7, 2010) Staff recommends City Council 1) accept the construction improvements by Hardy and Harper, Inc. and authorize the recordation of a Notice of Completion; 2) authorize a contract extra in the amount of $66,250 to Vali Cooper and Associates, Inc.; and 3) a11th„rize the payment ^f $112,248.06 in retention f°mrle +n Hardy and Harper Inc. upon uuu iv ow c o vo 0 o n � vave a u uv cv ue u Harper, expiration of the 35 -day lien period. 8. TREE CITY USA DESIGNATION Staff recommends City Council receive and file the report. 9. CONTRACTED SERVICE AGREEMENT WITH LA COUNTY ANIMAL CONTROL / COMPLAINTS AND FEE INCREASES Staff recommends City Council 1) authorize the Chief of Police to proceed with the proposed cost saving scenario; 2) consider adopting the changes to Title 10 of the Los Angeles County Code; 3) consider adopting the Los Angeles County Code relating to the mandatory spaying, neutering of dogs; 4) consider adopting Los Angeles County Code relating to the mandatory Micro chipping of dogs; 5) authorize the Finance Director to appropriate the necessary funds from whatever account the City Manager deems appropriate; 6) authorize staff to continue looking at other options for providing Animal Control Services to the City, such as non - profit organizations or non - County animal control service providers; 7) authorize staff to explore other options to reduce the costs of animal control in the long run by enforcing greater accountability on pet owners, limiting the size, weight and type of dogs and cats, who may be considered threat to public including children, limiting ownership of dogs by convicted felons (either any convicted felon, or only those convicted of certain types of felonies — e.g. drug, violence or gang related felonies) — based on the premise that the dog could be used as a deadly City Council Agenda — April 21, 2010 Page 3 weapon and imposing greater fines and penalties on irresponsible owners; and 8) require the Chief of Police to update the City Council, via status report, once the project has been in place for one year. 10. AUTHORIZATION TO SUBMIT GRANT APPLICATION FOR THE CONSTRUCTION OF A GYMNASIUM AND NEW PARK AT OLIVE MIDDLE SCHOOL AND SIERRA VISTA JUNIOR HIGH SCHOOL AND APPROVAL OF A JOINT -USE AGREEMENT WITH THE BALDWIN PARK UNIFIED SCHOOL DISTRICT Staff recommends City Council approve the amended Joint -Use Agreement with the Baldwin Park Unified School District. REPORTS OF OFFICERS 11. UPDATE ON ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT Staff recommends City Council approve the Energy Efficiency and Conservation Strategy for the City of Baldwin Park as part of the Energy Efficiency and Conservation Block Grant. CITY COUNCIL / CITY CLERK 11 CITY TREASURER ; STAFF REQUESTS &z COMMUNICATIONS CERTIFICATION 1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. April 15, 2010. J&a )n. )A46 Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext. 466 or via e -mail at inieto(c baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — April 21, 2010 Page 4 gpk 1 WDWIN P,A,R - K TO: FROM: DATE: SUBJECT: PURPOSE- Honorable Mayor and Members of the City Council Lorena Quijano, Finance Director April 21, 2010 Warrants and Demands ITEM W The purpose of this report is for the City Council to allow the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The Finance Department has recently converted to a new financial system. The Claims and Demands report format has been modified and continues to report the required information in accordance with the Government Code. The payroll of the City of Baldwin Park consisting of check numbers 192070 — 192123 Additionally, Automatic Clearing House (ACi -i ) Payroll deposits were made on behalf of City Employees from control numbers 207554 — 207818 for the period of March 21, 2010 through April 03, 2010 inclusive, have been presented and hereby ratified, in the amount of $394,893.70. General Warrants, including check numbers 179714 to 179900 inclusive, in the total amount of $658,301.44 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. 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N �y ?I U W o H o `-I H H H N N N N N N O 0 0 C11 H 1 I F F F df U U *t 1 o O O O O O • W 1 O O O O O O H F I O O O O O O O O O O O O H F(,' U I ri 1 H t rl I rl i H i n I Q U \ o \ O O \ O \ O \ o fa G W O M O of O o CD (D O O O O 0 1 O I U \ O O \ O \ o \ O \ O M C O O O o cl o C ID � o i' O m a xC7 I off cD o ff o,-I off off off H Lo � W W W to N O o 0o O o O l0 t` N o 0 0 0 O OJ 0 0 V U U U W H O r • o o . o o W W W W F OJ �D Lt1 - LP a �o o Lll to N Ln c- Ln (� c! to M Ln N N Ln M [^ W W F FC "WJ 7 x z 1 cn co n �14 co O i H H 0 H W O \ Q a w 4t u o w rn o xt W C O U' Ql Ol O> 61 Q\ O Q iN a U G m rn m m m m u x o El W U F w F O U 4# F 1 � o H x I i 01 CITY OF BALDWIN PARK STAFF RE IT P D R, K ITEM �A� TO: Honorable Mayor & Members of the Ci ou ci FROM: Vijay Singhal, Chief Executive Officer DATE: April 21, 2010 SUBJECT: Proposed Recognitions by the Mayor and City Council for the period of April 21, 2010 — May 4, 2010 The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTS /RECAP The following requests for plaques and certificates were received: Requested By List of Honorees Time /Date /Place of Presentation Date Needed' Department of Proclamation proclaiming 7:00pm /May 5 Proclamation Parks and May as Older American's Council Chambers 05 -05 -10 Recreation Month American Legion Proclamation proclaiming 7:00pm /May 5 th Proclamation Auxiliary May 9 — 15, 2010 as Council Chambers 05 -05 -10 Poppy Week RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. RR 2 1 MINUTES CITY OF BALDWIN PARK ,.D WEDNESDAY, M 1 CITY COUNCIL 2010 ' 7:00 p.m. COUNCIL U CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER Led by Pastor Jackson PLEDGE OF ALLEGIANCE ANNOUNCEMENTS Mayor Pro Tem Pacheco thanked staff for their outstanding efforts with the Census BBQ event and stated the importance of an accurate Census count Councilmember Marlen Garcia spoke about a campaign hit piece that was sent out during the last election and announced that she and the Mayor were posting a $5,000 reward for information leading to the arrest and conviction of the person or persons who put it out Present: Councilmember Marlen Garcia, Councilmember Monica Garcia, Councilmember Rubio, Mayor Pro Tern Pacheco, Mayor Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Treasurer Contreras, Deputy City Clerk Nieto. City Clerk Avila was excused Proclamation proclaiming "Welcome Home Veterans Day" in the City of Baldwin Page 1 of 7 WaN Mayor Lozano read the proclamation and presented it to Housing Commissioner / Veteran Magda Torrellas Certificate presentation to 2010 Adult Education Essay Contest winners & instructors Mayor Lozano invited Dr. Kerr and Denise Tornatore to share background on the essay contest and afterwards, joined by the Council, Clerk and Treasurer, presented the certificates to the students and their instructors Mayor Lozano spoke about the importance of the adult education program in the City of Baldwin Park and expressed the concern of the Council that cutbacks would be taking place. He stated his desire to have a community event so that efforts could be made to continue adult education programs California Center for Public Health Advocacy (CCPHA) update on the Smart Streets Task Force project An update was provided to the Council on the Smart Streets Task Force Mayor Lozano acknowledged speaker Maria Gonzales and her family and spoke about them being featured in the movie Food, Inc. Mayor Pro Tern Pacheco commended the group for their efforts and thanked them for bringing workable solutions to the Council for consideration. He thanked all of the participants and wanted to make sure that follow up is done on these suggestions and that they are implemented to the fullest Councilmember Rubio congratulated the participants for their involvement, noting that they were role models for the community. She thanked them for their time and effort Councilmember Marlen Garcia praised the group for their efforts and spoke about the work that had been done in the community. She wanted to make sure that these suggestions are brought about and that they didn't get shelved. She spoke about the movie that the Gonzales family had appeared in. She shared that her goal was to have First Lady Obama visit Baldwin Park so that she could see all of the accomplishments that had been made in making the City a healthy community She also spoke about a Street Summit that she would be attending, noting that other communities are looking to Baldwin Park to see how these improvements were made by implementing low to no cost policies. She thanked all of the resident participants and staff members, noting that it took a village coming together to raise a child Councilmember Monica Garcia thanked the group for their work, sharing that the city was fortunate to have Rosa Soto, the resident participants and HEAC. She said that she had learned so much from them by watching, listening and Page 2 of 7 participating, noting that she had walked some of the streets to look at pedestrian safety issues. She said that she had learned through the experience and thanked the participants for being active on the issue and in the community. She complimented the efforts further, noting that the participants and the City were trailblazers, leading a nationwide effort for a healthier city. She said that it would be great to have the First Lady see the efforts that have been made and the work that had been done in Baldwin Park Mayor Lozano thanked Rosa Soto for her leadershp and perseverance PUBLIC COMMUNICATIONS Bryan Urias & Susan Reyes from Congresswoman Chu & Assemblyman Hernandez' office announced an upcoming event on the Census; speaker Reyes thanked the Council for their support of the Census efforts Magda Torrellas, resident announced upcoming Census efforts and thanked the Council for their support of the Veterans. She further reported issues related to handicapped parking at Wal -Mart Ken Woods, resident added that he and Rudy Escalera were proud Vietnam Veterans Kim Plater, President of the Covina Women's Club and founder of Domestic Violence Action Coalition spoke in favor of the Domestic Violence Advocate item and the benefits that will come from it. To ensure that survivors of violence are treated with respect and dignity, she committed to providing a $300 stipend to Baldwin Park for training Cruz Sembello, resident congratulated the Sierra Vista High School girls soccer team on their championship Margarita Vargas, resident reported that she had completed her Census forms Al Contreras, Compliance Manager, Southern California Edison reported on the status of the tennis shoes that were hanging from various cable lines CONSENT CALENDAR Motion: Approve CONSENT CALENDAR with the exception of Items 5, 7 and 10 Moved by Mayor Lozano, seconded by Councilmember Marlen Garcia. 1. WARRANTS AND DEMANDS City Council received and filed. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF MARCH 17, 2010 THROUGH APRIL 6, 2010 City Council approved the preparation and presentation of the plaques, Page 3 of 7 proclamations and certificates as outlined in the staff report. 3. MINUTES City Council approved the minutes of the regular meeting of February 17, 2010 and the minutes of the special and regular meetings of March 3, 2010. 4. CLAIM REJECTIONS City Council rejected the claims of Christopher Hanson, Christopher Terrazas and SafeCo and directed staff to send the appropriate notices of rejection to the claimants. The following item was pulled by Councilmember Monica Garcia for separate discussion: 5. DOMESTIC ADVOCATE PROGRAM Councilmember Monica Garcia brought this item after discussion with speaker Plater. She thanked Chief Hadsell for identifying the resources and how this program would be made available to domestic violence victims in Baldwin Park. An advocate would walk the victim through the steps and be one more friend to call on in a time of need. Chief Hadsell thanked Counciimember Monica Garcia for bringing this forward as it would be a benefit to the community. Councilmember Rubio expressed her strong support of this program as many victims do not know how to seek out help Motion: 1) Direct the Chief of Police to begin implementation of a part -time Domestic Violence Advocate program to work in conjunction with the Detective Bureau; and 2) authorize the Chief of Police to absorb the cost of the part -time Domestic Violence Advocate position in the current budget. Moved by Councilmember Monica Garcia, seconded by Councilmember Marlen Garcia. 6. RESOLUTION NO. 2010 -008 - SUPPORT OF THE LOCAL TAXPAYER, PUBLIC SAFETY AND TRANSPORTATION PROTECTION ACT OF 2010 City Council waived further reading, read by title only and adopted Resolution No. 2010 -008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK SUPPORTING THE LOCAL TAXPAYER, PUBLIC SAFETY, AND TRANSPORTATION PROTECTION ACT OF 2010." The following item was pulled by Mayor Pro Tern Pacheco for separate discussion: For the benefit of the audience, Mayor Pro Tern Pacheco elaborated on this item and expressed his support Page 4 of 7 Motion: Give staff authorization to respond to Google's Request for Information and express interest in participating in Google's high -speed fiber optic trial. Moved by Mayor Pro Tern Pacheco, seconded by Mayor Lozano. 8. CITY TREASURER'S REPORT - FEBRUARY 2010 City Council received and filed. 9. APPROVAL OF FINAL MAP FOR TRACT NO. 61747 AT 3427 - 3441 BALDWIN PARK BOULEVARD AND 13637 - 13643 FOSTER AVENUE (DEVELOPER: D.C. CORP) City Council 1) authorized the Mayor to execute the Subdivision Improvement Agreement; 2) authorized releasing the CC &R as approved by the City Attorney to the developer for recording at Los Angeles County Recorder's Office; and 3) waived further reading, read by title only and adopted Resolution No. 2010 -009 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING TRACT MAP 61747; THE CONDITIONS, COVENANTS, AND RESTRICTIONS THEREOF; AND THE SUBDIVISION IMPROVEMENT AGREEMENT." The following item was pulled by Mayor Pro Tern Pacheco for separate discussion: 10. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) - AUTHORITY TO BEGIN THE PURCHASE PROCESS PROPERTIES ELIGIBLE UNDER THE NSP For the benefit of the audience, Mayor Pro Tern Pacheco noted that it was an example of the stimulus dollars at work in Baldwin Park Motion: Authorize the Chief Executive Officer to begin the purchase process for properties eligible under the NSP. Purchase process includes, but ,s not limited to, making offer and executing commitment documents. Moved by Mayor Pro Tern Pacheco, seconded by Mayor Lozano. REPORTS OF OFFICERS 11. FISCAL YEAR 2009 -2010 MID -YEAR REPORT, AS OF FEBRUARY 2010 Director Quijano presented the report Mayor Lozano asked if Redflex is still being studied and asked that it be watched very closely as the consequences of non - performance. He was not advocating the removal of the cameras, but wanted them reviewed. He also spoke about the cost for services from the County for animal control services. He asked that staff look into the possibility of contracting with private, independent organizations to provide this service Mayor Pro Tern Pacheco thanked staff for bring to light the possible deficit that Page 5 of 7 the city is facing. He felt that the solutions offered in the report were one -time fixes and expressed the importance for the Council to take a closer look at the budget to review revenues. He asked that there be a study session in the coming weeks so that staff could present a more detailed report of where the money is going. He wanted to have the full story be presented to the Council and to ensure, through fiscal responsibility, that the city didn't go into the red Councilmember Rubio agreed with the comments of Mayor Pro Tem Pacheco and wanted to have discussion and dialogue that would include the residents Motion: Approve the mid -year revenue and expenditure estimates and direct staff to conduct a study session to have a detailed review of the budget Moved by Mayor Pro Tem Pacheco, seconded by Mayor Lozano. Councilmember Monica Garcia stated that historically, the City Council had been presented with a thorough mid -year budget review in a study session, possibly bi- annually, to closely review the status of the budget. She noted that the public was always invited to provide input at any study session Mayor Pro Tem Pacheco wanted to see a detailed budget session come back as soon as possible, as the city could potentially be seeing a large deficit Councilmember Marlen Garcia concurred with Councilmember Monica Garcia, stating that the Council had been fiscally responsible and that there hadn't been any layoffs or furloughs. The current economic times have impacted the city and they were facing challenges and addressing the issues before them 12. APPOINTMENT TO FILL AN UN- SCHEDULED VACANCY ON THE PLANNING COMMISSION Motion: Adopt Resolution No. 2010 -007 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING RESOLUTION NO. 2010 -003 APPOINTING AN INDIVIDUAL TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY: RALPH GALVAN TO OFFICE NO. 3 FOR A TERM EXPIRING JUNE 30, 2010." Moved by Councilmember Marlen Garcia, seconded by Councilmember Monica Garcia. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS * Request by Mayor Lozano for discussion on the following: Council discussion on the upcoming State of the City Address program Mayor Pro Tem Pacheco would introduce Mayor Lozano; Councilmember Page 6 of 7 Rubio would introduce the dignitaries; Councilmember Monica Garcia would introduce the National Anthem and the invocation would be led by Pastor David Diaz * Request by Councilmember Rubio for discussion on the following: Discussion and consideration of an environmentally - friendly purchasing policy Councilmember Rubio expressed that the environment was very important to her and requested that there be a preference to environmentally friendly vendors and products. She asked that language be included, stating that the environmentally friendly products should not cost more than those that were not. She would also like to see a comptetive bidding process be implemented Mayor Pro Tern Pacheco spoke about the importance of such a policy Mayor Pro Tern Pacheco spoke about the lack of action related to the MRF, noting that Irwindale continued to move forward with it. He commended the Valley County Water District for making a negative declaration implementation plan to put water tanks on the proposed MRF site and asked that staff bring forward a resolution of support on this action ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:30 p. M. Approved as presented by the Council at their meeting held April 7, 2010. Laura M. Nieto, CMC Deputy City Clerk Page 7 of 7 CITY OF BALDWIN PARK CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION MINUTES WEDNESDAY, APRIL 07, 2010 5:30 p.m. City Hall - Room 307 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor / Chair Ricardo Pacheco, Mayor Pro Tern / Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Councilmembers / Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. CALL TO ORDER Mayor / Chair Lozano called the meeting to order at 5:42 p.m. ROLL CALL Present: Council member / Member Marlen Garcia, Council member / Member Monica Garcia, Mayor Pro Tern / Vice Chair Pacheco, Mayor / Chair Lozano. Absent: Council member / Member Rubio. Also Present: Chief Executive Officer Singhal, Community Development Manager Castagnola, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. *CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8554- 001 -806 N/A 8554 - 001 -807 N/A 8554- 001 -809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment 2. *CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (One case) *Amended Tuesday, April 6, 2010 @ 9:25 a.m. RECONVENE IN OPEN SESSION Reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken NEW BUSINESS 1. STUDY SESSION TO OUTLINE PARKING LOT LAYOUT; BASIC FLOOR PLANS, AND TRAFFIC CIRCULATION ELEMENTS FOR THE TRANSIT CENTER PARKING STRUCTURE Representatives from Watry presented the Council with some renderings and photos of options for the design and construction of the parking structure. Councilmember / Member Monica Garcia spoke about the walls, specifically that she did not want to see graffiti on them. Comments were made by the Council with respect to what they hoped to see on the elevations; sidewalk width, etc. Councilmember / Member Monica Garcia spoke about the City's "Green" Vision and hoped that they could consider "green" options in the future, such as solar panels. Councilmember / Member Rubio hoped to see trees surrounding the structure as well. Mayor Pro Tern / Vice Chair Pacheco spoke about the walkway from the Metrolink Station towards Ramona Boulevard and how it would tie in with the regional bus line. Councilmember / Member Marlen Garcia suggested that there be banners to hang from the structure, which would serve to promote businesses and provide advertising opportunities and public art. Councilmember / Member Rubio also suggested that the City logo be incorported onto the structure. CEO Singhal noted that there would be an exterior elevator tower that would be visible. Mayor Pro Tern / Vice Chair Pacheco requested an additional two weeks to go over the information, stating that he would email any comments he may have to CEO Singhal ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p.m. Approved as presented by the Council at their meeting held April 21, 2010. Laura M. Nieto, CIVIC Deputy City Clerk MINUTES CITY OF BALDWIN PARK ,D � i WEDNESDAY, APRIL 07, CITY COUNCIL � w 2010 7:00 p.m. COUNCIL ' CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER Mayor Lozano called the meeting to order at 7:05 p.m. INVOCATION Led by Mayor Pro Tern Pacheco PLEDGE OF ALLEGIANCE ROLL CALL Present: Councilmember Marlen Garcia, Councilmember Monica Garcia, Councilmember Rubio, Mayor Pro Tern Pacheco, Mayor Lozano. Absent: None. Also Present: Chief Executive Officer Singh a!, City Attorney Pannone Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. ANNOUNCEMENTS Mayor Lozano closed in memory of Johanna Jody Degraw, teacher at Kenmore Elementary and expressed the condolences of the Council to her family He also announced the State of the City address and invited the public to attend Mayor Lozano shared that several residents had inquired about the city's contributions to victims of the recent Mexicali earthquake, stating that he hoped to combine efforts of those in need at this time. He recognized the Mt. SAC Board of Trustees Members David Hall, Judy Chen- Page 1 of 9 Haggerty, and Dr. Manuel Baca and complimented their leadership and vision, speaking about the importance of education. It was shared that Mt. SAC served seventeen cities and over a million students. Councilmember Marlen Garcia announced an upcoming college resource fair and encouraged youth in the community to attend. She also asked that Cecelia McGee be kept in prayer as she was in hospice care and not doing well City Treasurer Contreras closed in memory of the sister of Mrs. Serpa, Woman's Club member Mayor Lozano announced an upcoming water event as well as the Mt. SAC Relays PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Proclamation proclaiming April 17th Mt. SAC Relay Day in the City of Baldwin Park Doug Todd of Mt. SAC spoke about the upcoming event and thanked the Board Members for their support Mayor Lozano, joined by the Council, Clerk & Treasurer presented a procclarnntinn to the representatives from Mt. SAC proclaiming April 17th as Mt. SAC Relay Day in the City of Baldwin Park Each of the Mt. SAC Board Members thanked the Council for the proclamation and for their continued support and leadership. Dr. Baca shared that Baldwin Park was his favorite City and City Council. Dr. Hall acknowledged Mr. Todd for his efforts in coordinating this world-class event Councilmember Monica Garcia shared that she was a Mt. SAC graduate and spoke about the quality education she received there. She thanked the leadership, noting that their commitment is unDaralled and that Mt- SAC is a wonderful institution that would take you to higher places Mayor Lozano said that information on the Mt. SAC Relays would be placed on the marqee and also announced the upcoming 5K Run in Baldwin Park Councilmember Marlen Garcia thanked the representatives, saying that it was a pleasure to have this type of institution in the community and that great people Came out of -community colleges. She said that the Council would continue to support this institution Councilmember Rubio thanked and welcomed the Board Members and also welcomed the other dignitaries in attendance Mayor Lozano said that he would announce the teachers of the year at the next meeting, noting Jean Ayala had received the recognition for Walnut Elementary Mayor Pro Tern Pacheco spoke about the importance of returning census forms. Page 2 of 9 The current rate of return from the City was 64% SET MATTERS - PUBLIC HEARINGS 12. PUBLIC HEARING TO CONSIDER AN APPEAL OF THE PLANNING COMMISSION'S DECISION TO DENY A REQUEST FOR THE CONVERSION OF AN EXISTING SERVICE ALLEY TO A 24 -HOUR VEHICULAR DRIVE - THRU IN CONJUNCTION WITH A FUTURE FAST FOOD RESTAURANT PROPOSED FOR AN EXISTING BUILDING; CASE NO. CP -769, LOCATION: 14510 BALDWIN PARK TOWNE CENTER DR., UNIT A -1, APPLICANT: JOSEPH RIVANI, REPRESENTING BALDWIN PARK PLAZA, LLC Mayor Lozano announced that a request for continuance was submitted by the applicant after the posting of the agenda and inquired if there was anyone in the audience that was interested in providing input - several people raised their hands. Motion: Approve the applicant's request for a continuance. Councilmember Marlen Garcia objected Moved by Mayor Lozano, seconded by Mayor Pro Tern Pacheco. It was clarified that there would not be a public hearing at the meeting and Mayor Lozano encouraged those in attendance to come to a future meeting when the item would be discussed. It was also stated that re- noticing would take place regarding this matter. City Attorney Pannone further stated that the applicant would incur the costs for the re- noticing Vote: Motion carried 4 -1. Ayes: Councilmember Monica Garcia; Councilmember Rubio; Mayor Pro Tern Pacheco; Mayor Lozano Noes: Councilmember Marlen Garcia Certificate of Appointment. and administration of oath of office to ne:A:ly appointed Planning Commissioner Ralph Galvan Mayor Lozano administered the Oath of Office to Commissioner Ralph Galvan and presented him with a Certificate of Appointment to the Planning Commission Presentation to outgoing Planning Commissioner Irma Martinez Ms. Martinez was not in attendance Presentation to the Sierra Vista High School Girls Soccer Team for winning the CIF - Southern Section Division 7 championship Coach Jimenez thanked his assistant coach and complimented the hard work of the girls. Mayor Lozano said that the team would be featured on the front page of the NOW, the marquee at Morgan Park and, with the Council consent, the freeway billboard. He also invited the team to participate in the anniversary Page 3 of 9 parade in November Mayor Lozano, joined by the Council, Clerk and Treasurer presented certificates the the team and coaches. He also asked that a soccer ball and team picture be given to the Baldwin Park Historical Society Councilmember Marlen Garcia congratulated the girls for their victory, saying that they were a prime example, in a male dominated sport, that females could do the job. She wished them the best and congratulated the parents, saying that it was a beautiful feeling to see them following their dreams. Mayor Pro Tern Pacheco congratulated the team, saying that they had made the City very proud with their great accomplishment. He said that Baldwin Park is tough to beat and also congratulated and thanked the parents in attendance Councilmember Monica Garcia congratulated the team and coaches, saying that there was so much to celebrate with this great accomplishment. She noted that leadership had been shown and that the team were role models for young women in the community. She thanked the parents, noting that this victory was also a testament to their commitment to the team Councilmember Rubio echoed the sentiments of her colleagues and complimented the involvement of the parents. She cautioned the girls to be mindful of their actions as other young girls in the community would be looking up to them as role models [SX0Z41llIjyjif]Xeye WelM Thomas Cary, resident congratulated the soccer team and spoke about banking issues, phantom fees and customer service Three representatives from Creative Dramatics of Baldwin Park announced that they will no longer have a teacher or a place to perform due to budget cuts in the Adult Education programs. They asked the Council to solicit support for funding Mida Lasere spoke about the benefits she receives from the Creative Dramatics class; another Baldwin Park resident participant echoed the comments of the speakers, stating that it provided higher learning for the seniors and gave them something to look forward to Mayor Lozano suggested that they speak with Recreation & Community Services Director Carrillo to see if there were some options that might be available Councilmember Rubio expressed her regret at the program being cut and wanted to meet with them to offer her support Maria Gonzales, resident spoke about the proposed drive -thru and encouraged those who shared their opposition to join them in speaking against it. She expressed the opinion that Baldwin Park did not need another drive -thru Johnny Rios, resident shared pictures of Walnut Creek Nature Park and said that Page 4 of 9 he had spoken with the supervisor and Recreation & Community Services Director Carrillo regarding the condition of the park and asked if there was anything that could be done. He also spoke about his prior request for the installation of speed bumps at De Anza School Teri Muse, representing Waste Management spoke about Cal Recycle coming to Baldwin Park to discuss new recycling laws and other issues as they were impressed with the excellent working relationship between the City and Waste Management Olga Mira, representing Holland Middle School, inquired about a pedestrian cross walk at the school site. Mayor Lozano asked Public Works Director Galvez to follow up Cruz Baca Sembello, resident reiterated the comments of speaker Rios regarding Walnut Creek Nature Park and suggested a volunteer program to clean it up. She congratulated the Sierra Vista High School girls soccer team and thanked Mayor Pro Tern Pacheco and all others who attended the Cesar Chavez breakfast Councilmember Rubio congratulated speaker Sembello on a successful event Bev Babcock, Creative Dramatics stated that Baldwin Park is one of the few cities with a senior dramatic group and wanted t ^v see it Continue Greg Tuttle, business owner commented about Councilmember Marlen Garcia's recent announcement regarding a campaign flyer and reward; FPPC investigations; budget deficit issues; tax revenues; and Royal Coaches Estella Diaz, Sierra Vista High School soccer team thanked the Council on behalf of the team, for the recognition that they had been given Public Communications were closed at 8:17 p.m. CONSENT CALENDAR Motion: Approve CONSENT CALENDAR with the exception of Item 5. Items 6 and 9 were tabled until the April 21, 2010 meeting Moved by Councilmember Marlen Garcia, seconded by Mayor Lozano. 1. WARRANTS AND DEMANDS City Council received and filed. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE PERIOD OF APRIL 7, 2010 - APRIL 20, 2010 City Council approved the preparation and presentation of the plaques, proclamations and certificates as outlined in the staff report. 3. MINUTES Page 5 of 9 City Council approved the minutes of the special meeting of March 17, 2010. 4. CLAIM REJECTION City Council rejected the claim of Barbara E. Asa - Dorian and directed staff to send the appropriate notice of rejection to the claimant. The following item was pulled by Councilmember Monica Garcia for separate discussion: 5. MEMORANDUM OF UNDERSTANDING - SAN GABRIEL VALLEY CONSERVATION CORP Councilmember Monica Garcia thanked staff for their efforts on this item, noting that it would provide employment opportunities in the community Motion: Approve the Memorandum of Understanding between the City of Baldwin Park and the San Gabriel Valley Conservation Corps (Corp) in regards to City -owned properties or City- subsidized projects for the purpose of creating and / or rehabilitation affordable residential properties. Moved by Councilmember Monica Garcia, seconded by Mayor Lozano. 6. PROPOSED RESOLUTION IN SUPPORT OF THE VALLEY COUNTY WATER DISTRICT ARROW RESERVOIRS PROJECT City Council tabled this item to April 21, 2010 at the request of Mayor Pro Tern Pacheco 7. AWARD CONTRACT FOR EQUIPMENT AND INSTALLATION OF THE OUTDOOR FITNESS ZONE AT HILDA L. SOLIS PARK City Council 1) awarded a contract to Miracle Playground in the amount of $36,247.50; 2) authorized the Mayor to execute the agreement; 3) authorized the Director of Recreation and Community Services to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract; and 4) authorized Finance Director to expend $15,500 from Quimby Account. 8. CITY COUNCIL CONSIDERATION AND APPROVAL OF THE RECEIPT OF FUNDS ALLOCATED BY THE STATE OF CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL (ABC) MINI -GRANT PROGRAM AND TO ENTER INTO A CONTRACT \n/ITH ABC TO ADMINISTER THE GRANT City Council approved the receipt of money granted by the State of California Department of Alcoholic Beverage Control Mini -Grant Program in the amount of $7,500.00 to perform law enforcement operations to reduce the sale of alcoholic beverages to persons under the age of 21 years and waived further reading, read by title only and adopted Resolution No. 2010 -011 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK EXPRESSING SUPPORT FOR AND APPROVING THE APPLICATION FOR AND RECEIPT OF THE CALIFORNIA DEPARTMENT OF ALCOHOLIC Page 6 of 9 BEVERAGE CONTROL MINI -GRANT PROGRAM." 9. ACCEPTANCE OF THE FRANCISQUITO AVENUE REHABILITATION PROJECT CONSTRUCTED BY HARDY AND HARPER, INC. AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION City Council tabled this item to April 21, 2010 at the request of Mayor Pro Tern Pacheco 10. AWARD A CONTRACT FOR THE CONSTRUCTION OF THE FY 09 -10 CDBG STREET IMPROVEMENTS TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $64,460 City Council 1) awarded a Construction Contract to All American Asphalt in the amount of $64,460; 2) authorized the Mayor to execute the Agreement; 3) authorized the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract; and 4) authorized the Chief Executive Officer to approve completion of additional improvements up to $65,000 utilizing available CDBG funds allocated to the City of Baldwin Park. 11. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) - PURCHASE OF A PROPERTY ELIGIBLE UNDER THE NSP City Council approved the purchase of the property eligible under the NSP located at 4853 Azusa Canyon Road, Baldwin Park, CA 91706. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Mayor Lozano commented about the poor condition of the 99 cent store shopping center (Baldwin Park Blvd & Ramona.) He stated that a clear message needed to be sent to the property owners that they needed to maintain the site or legal action could be taken Councilmember Rubio commented that she had spoken with Chief Hadsell regarding enforcement at the shopping center. Chief Hadsell elaborated that the shop owners had placed the responsibility for upkeep on the property owners and that the Police Department had been concentrating on patrolling for transients, drug dealing and prostitution. Mayor Pro Tern Pacheco suggested agendizing this subject to discuss possible legal recourse, also suggesting stronger measures be taken. Community Development Manager Castagnola reported that there was an open code enforcement case at this property. Mayor Lozano also inquired about the vacant property on Pacific and Puente, noting that the vegetation was extremely overgrown Mayor Pro Tern Pacheco requested a response from staff regarding the comments of speaker Rios related to Walnut Creek Nature Park. Public Works Page 7 of 9 Director Galvez noted that the park is regularly cleaned and an effort could be made to do it more frequently. He noted that a challenge with the park is that it is a nature park and the irrigation system is being upgraded. In response to an inquiry from Mayor Pro Tern Pacheco it was reported that Phase 1 of the sprinkler system was put in last year, with an additional phase to be put in this summer, pending a funding source Mayor Lozano noted that the vegetation would be overgrown, and asked how much did they want to cut, as it is a nature park. He did not want to see the concept of a nature park be lost. He said that he would go out to visit the park himself to see its condition Mayor Pro Tern Pacheco asked that staff be more proactive with the presence of bulky items around the city. Council member Rubio asked that staff bring forward the status of the tree preservation ordinance to the next mPeting. Mayor Lozano suggested that information related to bulky item pick ups be placed in the NOW. Council member Marlen Garcia commented about the responsibility of the elected officials to report the presence of bulky items and spoke about education for residents. She expressed the opinion that the responsibility should not be placed totally on staff, noting that we should be working together to continue to try and solve the problem Councilmember Monica Garcia agreed with Councilmember Marlen Garcia in that regular reminders should be provided to residents so that they know the benefits that are available to them; Councilmember Rubio suggested that the information also be placed on the marquee Councilmember Monica Garcia requested that Southern California Edison be asked to remove graffiti that has been placed on several of their electrical boxes. She also reported that at the recent 2 +2 meeting and an item of mutual interest that was discussed was the topic of crossing guards. She said that the City had asked the Board to consider contributing to the funding for this service. She also spoke about the proposed joint -use project to construct a multi - purpose facility and reported that the city is waiting to hear back from the District on the status of their Board's approval Councilmember Rubio shared that the 2 +2 meeting was very productive and hoped to report good news in the future ADJOURNMENT There being no other matters for discussion the meeting was adjourned in memory of Johanna Jody Degraw at 8:32 p.m. Page 8 of 9 Approved as presented by the Council at their meeting held April 21, 2010. Laura M. Nieto, CIVIC Deputy City Clerk Page 9 of 9 P -A - R, K TO: FROM: DATE: SUBJECT: PURPOSE ITEM NO, Honorable Mayor and City Council Members Shama P. Curian, Sr. Human Resources Analyst April 21, 2010 Claim Rejection This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claim by order of a motion and that the claimant is sent written notification of said action. Eel o Staff recommends City Council reject the claims of Alma Baltier, Arnel Soriano, and Subrogation Demand from Mercury Insurance and direct staff to send the appropriate notice of rejection to claimant. Attachment(s) Claim filed by: • Baltier, Alma DOL: 03/2010 • Soriano, Arnel DOL: 02/10/10 • Subrogation, Mercury Insurance: 02/27/10 F2 CITY OF BALDWIN PARK i BALDWIN CLAIM FOR DAMAGES PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 'WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2 • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) APR R 2010 Was, "PU M , ",Vl NO" Clerk's Official Filing Stamp To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) ^� ! °�' 1. Name of Claimant A/M C 5. Claimant's Occupation �t 2. Home Address of Claimant //,; ia�V `1 d l:�t' k q/117/1P 6. Home Telephone Numberp�l� cLtSJa 6,.'..` — 1 Business Address of Claimant 7. Business Telephone Number 8. Name and a/d°�dress to which you desire notices or commu ications(tto be s nt regarding this claim: ) h r � to V ' lj 6 f,�p ,fig I 9. When did DAMA E INJURY occur? Date: W Time: e- i 10. Names of any City employees involved in INJURY or DAMAGE: Name Department If claim Is for Equitable Indemnity, give date claimant .served with complaint: 11. Where did DAMAGE or INJURY occur ?. 12 Describe in detail how the DAMAGE o JURY occurred. nf� 13. Were police or paramedics called? Yes No El 14. If physician was visited due to injury, include. ate of first visit and physician's name, address and phone number: If yes, was a report filed? Yps NO If yes, what is the Report No? G, �S ``5d °e l� 4W 14. Why do you claim the City of Baldwin Park is responsible? (Please bye specific — Use additional sheet if necessary) 15. List damages incurred, tto�dare? 1 VTotal amount of claim to date: $-C)LI) Basis for Computation: Limited Civil Case: Kye§ n No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ b Basis for Computation: 18. Witnesses to DAMAGE ��or INJURY: List all ersons and addresses of persons known to have informatio : L t4vwl b4�&Address-4312& Name one tq Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: /hereby certify (or declare) under penalty ofpe juty under the laws ofthe state of California that the foregoing is true and correct to the best ofmyknowledge. Oe Si ature Relationship to Claimant Prin ed Name Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7106) lag 116 CITY OF BALDWIN PARK BAtDWIN CLAIM FOR DAMAGES PERSON OR PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) /a - /"e 1. Name of Claimant 5. Claimant's Occupation 2. Home Address of Claimant / / 6. Ho e Telephone Number 3. Business Address of Claimant f/� j _ CA- '710 7 11 7. Business Telephone Number 8. Name and address to which ou de ire notices or communications to be sent regarding this claim: r2 I L-�-c� n try °"° e� op - — 9. hen did DAMAGE or INJURY occur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: ° l U - 10/0 Time: Name Department If claim is for Equitable Indemnity, give dateimant served with complaint: 11. Where did DAMAGE or INJURY occur? 12. Describe in detail how the DAMAGE or INJURY occurred. Gv X c.c> ,rs f,>,I / u >.v G A-Z- 0 u 6 CA4V t"Y e L U/P 13. Were police or paramedics called? Yes ❑ No 4!1- 14. If physician was visited due to injury, include date of first visit and physician's If yes, was a report filed? Yes Ci No,0 name, address and phone number: If yes, what is the Report No? 14. vJhy do you claim the City Of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary) / w A--�S / Aj --V 02N e—P 77JPr7- 15. List damages incurred to date ?�'�"� Q ti Ii= 6'/u % 16. Total Total amount of claim to date: $ -> ' Z Basis for Computation: G Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ • Z Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name ��'�+ ��� �� 1- And Address Phone C--Cv 4"L// 2-AF7 Name �I �� VC�i Address S f Phone 626 S- 'Z077 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I hereby certify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is tru e and correct to the best of my knowledge. if / i sig4ature Relafion&iI6 to Claimant Printed Name Date l >' Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7/06) !11 B., Name and gddress to which you desirg notioes or 11'x, ! �,�• ..1!r `"' When Id DAMAGE or INUUIaY occur? ' Dale: _A_: '/y Timo: ; 5'D 7 If claim is for Equitable Indemnity, give date claimant served with complaint: — �;a nn��edmc or 1�lJU�FY r�r_rier? 1, Wher uiu vncv+....- .. 273111c11rirM 13, Were police or paramodice called? Yea Vo II yes, was a report flied? Yes o El It yes, what is the Report NO 55. List damages incurred to x r::..=z i WMI 110 to be sent regarding this olalm: 10. Names of any City employees Involved I N15 or DAMAGF_' N me Department is responsible? (Please be specific – Use additional sheet It necessary) 1e. Total amount of claim to te: $ 5 71 7— ``i -�i�— Basis for Computation: Urnitsd Civil Case: ❑ Yes ❑ No (State the amount of your claim it the total amount Is $10,000 or less. II it is over $10,0oo no dollar amount shall be staled, but you are required to stete whether the claim would be a limited civil case (total amount of claim does not eoxcued $25,000).) 17. Total amount of prospadive damages: $ °N- . d Basis for Computation: IAIU46b I a ail Rovz.4LLge,__ 1 B. Witnesses t4 DAMAGE or INJURr; i.-lat all persons and addrasvev o1 persons known to have Informs fan: Name /A' — Address Phone Name _ Address Phon® 19. Signature of Claimant or parson filing on claimant's behalf; relationship to claimant and date: f horsby oertity (or d®ctar9) e.rder Por'a'y of Pulury cruder I taws of the stake d CABbmla that the rorego4V 191mg And correct to the bast of my know,b09. ell l 4'. 60 /D 79 -80 . 01.4 ., Nate: Presentation of a false r. W nt;Ri.,rneOre V1WAdmin Inlmtiogle'.troeAuwq rM F'nnnniGinlM h,r Da,Mpms Penh CCA FW, 7.U6 0'M -9 ,A Printed NSMO Dow s a felony (Penal Cod® Section 72) CC Farm i IR ®v 7/01 xta -i I3CN�ISH_l dH WUStr :OT OT 02 t,?, Jew BALDWIN P -A - R- K "M Honorable Mayor and Councilmembers av/ FROM: Marc Castagnola, AICP, Community Development Manager DATE: April 21, 2010 SUBJECT: Proposed Resolution in support of the Valley County Water District (VCWD) Arrow Reservoirs Project WMA "s-4 This report requests that the City Council approve Resolution No. 2010-012 in support of the Valley County Water District Arrow Reservoirs Project. At the March 17, 2010 City Council meeting, Councilmember Pacheco requested, with the concurrence of Councilmembers, that a resolution of support be prepared for: (1) The Valley County Water District Arrow Reservoirs Project; and (2) The Final Initial Study/Mitigated Negative Declaration for the project. The proposed project involves the construction of two 3.0 million gallon above ground steel water reservoirs to achieve the required 6.0 million gallon storage in the Upper Baldwin Park Pressure Zone. The proposed project is located in the City of Irwindale on approximately 1.8 acres of an overall 17.22 acre site at the northwest corner of Arrow Highway and Live Oak Avenue. This property is currently under consideration by the City of Irwindale to construct a Materials Recovery Facility and Transfer Station (MRF). The VCWD Board of Director's originally approved the Arrow Highway Reservoirs Project and associated Mitigated Negative Declaration on March 8, 2010. However, after approval of the item, VCWD was advised to hold a public hearing on the project and associated Mitigated Negative Declaration. As a result, District staff prepared and circulated a Notice of Public Hearing for the items to be considered April 12, 2010 by the VCWD Board. The public hearing notice provided a brief description of the overall project (both on and off site improvements), the subject location, and information about the public review period of the CAAmy\AMY\W0RD\Reports\Counci1 Reports\VCWD Reservoirs Support.doc Resolution of Support Arrow Highway Reservoirs & Associated Mitigated Negative Declaration of Environmental Impact April 21, 2010 Paae 2 draft initial study and draft Mitigated Negative Declaration which occurred in September /October 2009. Although this item was originally placed on the April 7, 2010 Council agenda, City staff requested it be pulled because of the proposed public hearing by VCWD on April 12, 2010. After a review of the staff report and associated materials from VCWD, Planning Staff concluded that there were no significant changes made by the VCWD Directors other than the public hearing notice, subsequent public hearing on the overall project and associated Mitigated Negative Declaration. Planning Staff attended the April 12, 2010 VCWD Board of Directors meeting and at that time the Board vacated their original approvals made on March 8, 2010, held a public hearing on the project and Mitigated Negative Declaration, and after the public hearing voted to approve the Final Mitigated Negative Declaration and Arrow Reservoirs Project. It is recommended that the City Council adopt Resolution No. 2010 -012 entitled, "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDW IN PARK DECLARING ITS SUPPORT OF THE VALLEY COUNTY WATER DISTRICT ARROW RESERVOIRS PROJECT AND THE ASSOCIATED FINAL INITIAL STUDY /MITIGATED NEGATIVE DECLARATION." ATTACHMENTS *Resolution 2010 -012 C:\Amy\AMY\WORD \Reports \Council Reports \VCWD Reservoirs Support.doc 1111 A III 1 C:\Amy\AMY\WORD \Reports \Council Reports \VCWD Reservoirs Support.doc RESOLUTION NO. 2010-012 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DECLARING ITS SUPPORT OF THE VALLEY COUNTY WATER DISTRICT ARROW RESERVOIRS PROJECT AND THE ASSOCIATED FINAL INITIAL STUDY/MITIGATED NEGATIVE DECLARATION. WHEREAS, Valley County Water District is proposing to construct two 3.0 million gallon above ground steel water reservoirs; and WHEREAS, the project site is proposed to be located within the City of Irwindale at the northwest corner of the intersection of Arrow Highway and Live Oak Avenue; and WHEREAS, the proposed project will encompass approximately 1.8 acres of the overall 17-92 acre site; and ---- WHEREAS, the construction of this project will achieve the required 6.0 million gallon storage in the Upper Baldwin Park Pressure Zone; and WHEREAS, in August 2009, BonTerra Consulting prepared a Draft Initial Study/Mitigated Negative Declaration for the Valley County Water District Arrow Reservoirs Project; and WHEREAS, the Draft Initial Study/Mitigated Negative Declaration was circulated for comment between September 21, 2009 and October 20, 2009; and WHEREAS, on April 12, 2010, the Valley County Water District Board of Directors held a public hearing on Final initial Study/Mitigated Negative Declaration for the Valley County Water District Arrow Reservoirs Project; and WHEREAS, furthermore, on April 12, 2010, the Valley County Water District Board of Directors voted to approve the Final Initial Study/Mitigated Negative Declaration and the Arrow Reservoirs Project. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AS FOLLOWS: Section 1. The City of Baldwin Park hereby declares its support of the Final Initial Study/Mitigated Negative Declaration for the Valley County Water District Arrow Reservoirs Project; and Section 2. The City of Baldwin Park supports the construction of the Valley County Water District Arrow Reservoirs Project; and Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to the following entities: Valley County Water District; The Upper San Gabriel Valley Water District; and the City of Irwindale; and Section 4. That this resolution shall become effective immediately upon passage and adoption. PASSED, ADOPTED AND APPROVED on this 21st day of April, 2010. Manuel Lozano, Mayor ATTEST: Laura M. Nieto, CMC Deputy City Clerk STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, Laura M. Nieto, CIVIC, Deputy City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Resolution 2010-012 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of the City Council held on April 21, 2010, by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Laura M. Nieto, CMC, Deputy City Clerk CITY OF BALDWIN PARK TO: Honorable Mayor and City Coun Membe s FROM: Lili Hadsell, Chief of Police DATE: April 21, 2010 l I Y UL)UNUIL Alit UFO SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2010/2011 PURPOSE This report seeks City Council approval for the police department to continue a contractual agreement, with the listed amendments, with All City Management Services (ACME). The agreement is for the continued administration of school crossing guard services. BACKGROUND The City of Baldwin Park has been receiving crossing guard services through a contractual agreement with All City Management Services since FY 2005 -2006. The current contract expires on June 30, 2010. All City Management Services has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The amendments to the agreement has placed a hourly price wage freeze of $12.66 for guard service provided for the twenty (20) locations, as determined by the Police Department. This is the same hourly price wage from FY 2009/2010. The cost of providing this service is not to exceed $225,000.00 for the term of the agreement. This agreement will expire on June 30, 2011. The city attorney has approved this contract as to form and content. FISCAL IMPACT Funding for this agreement has already been approved in the FY 10/11 budget. There will be no additional impact to the general fund. This line item is in Cost Center 100.30 =35.51100.13200.2. RECOMMENDATION Staff recommends City Council: 1. Approve the FY 10/11 contract with All City Management Services for crossing guard services. 2. Authorize the Mayor to execute the agreement to continue contract services with All City Management Services. ATTACHMENT • Amendment to agreement with All City Management Services for crossing guard services (two copies). 1'.I. C1� a' 11 Amendment to Agreement between All City Management Services, Inc. and the City of Baldwin Park for providing School Crossing Guard Services The City of Baldwin Park hereinafter referred to as the "City ", and All City Management Services, Inc., located at 1749 S. La Cienega Blvd., Los Angeles, CA 90035, hereinafter referred to as the "Contractor ", mutually agree to amend the existing Agreement entered into on September 21,2005 as follows: Item #1 The City and the Contractor agree to extend the term of this Agreement for the 2010 - 2011 fiscal year beginning July 1, 2010 thru June 30, 2011. Item #16 The City agrees to pay Contractor for services rendered pursuant to the Agreement the sum of Twelve Dollars and Sixty -Six Cents, ($12.66) per hour of guard service provided. It is understood that the cost of providing Fourteen Thousand and Four hundred (14,400) hours of service shall not exceed One - Hundred and Eighty -Two Thousand, Three Hundred and Four Dollars, ($182,304.00). The Contractor will invoice the City for services bi- weekly. Except as provided for in Item #1 and item #16, all other terms and conditions of the original Agreement and Amendments thereto between the City and the Contractor remain in effect. City of Baldwin Park -M Signature Print Name and Title Date Attest: City Clerk/Deputy All Pity Management Services, Inc. Demetra \f arwell, gorporate Secretary Date April 1, 2010 1749 S. La Cienega Blvd. • Los Angeles, CA 90035 • 310- 202 -8284 • 800 -540 -9290 • FAX 310- 202 -8325 rib ON CITY OF BALDWIN PARK Honorable Mayor and Members of the City Council Edwin "William" Galvez, Director of Public Works April 21, 2010 APR 21 1 ITEM NO, STAFF REPORT SUBJECT: ACCEPTANCE OF THE FRANCISQUITO AVENUE REHABILITATION PROJECT CONSTRUCTED BY HARDY AND HARPER, INC. AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION The purpose of this report is to provide an overview of the completed work and consider the prnjert'G acceptance, contract closeout, and authorization to record a Notice of Completion. BACKGROUND City Staff worked with Caltrans to obtain Federal funds for the roadway improvement of Francisquito Avenue, from city limit to city limit. On February 2, 2009, staff received notice of funding authorization from FHWA (Federal Highway Administration). On April 15, 2009 Council awarded a construction contract to Hardy & Harper, Inc. in the amount of $868,000, and a construction management contract to Vali Cooper and Associates, Inc. in the amount of $94,985. DISCUSSION This project consisted of rehabilitating the roadway pavement on Francisquito Avenue, from Ramona Boulevard to the South City Limit. The work involved repairing concrete improvements and placing a rubberized asphalt concrete overlay. Prior to initiating construction, utilities were relocated near the Metrolink tracks on Francisquito Avenue just south of Baldwin Park Boulevard. Utility relocation costs were borne by each respective utility. When construction began, Verizon and Valley County Water informed the City that a delay in obtaining permits from SCRRA (the train tracks operator) would impact the completion of their utility work under the tracks. This would either substantially delay construction, or the City would need to allow utilities to trench into new pavement and repaving would trigger substantial construction costs. Notice of Completion, Francisquito Avenue Rehabilitation Page 2 of 4 April 21, 2010 Cost Extras Construction on Francisquito was required to begin without delays to preserve grant funds and make progress on this highly anticipated project. To enable the project construction to begin, our Construction Manager recommended dividing the project into two phases, one north of the tracks, and the other to the south. The project specifications did not cover phasing costs, and the contractor, Hardy and Harper, initially indicated that an additional mobilization /demobilization cost would be requested for phasing to be considered. Instead, however, our Construction Manager worked out details with the contractor whereby the project was phased at no additional construction costs. Project phasing did come at a cost, though, since at the City's request, the construction timeline for administration and inspection was extended by 30 working days. This cost is one that the City would have nevertheless experienced due to utility delays. The added Construction Management cost for phasing was $35,000. On July 13, 2009, as part of the City's Capital Improvement Plan, Council approved a change order in the amount of $2550,000) fnr traffic cafrrty enhanr`emP_ntS which included signal upgrades for $91,000, speed feedback signs for $69,000 and urgent street repairs in the amount of $90,000. Due to this substantial increase in the construction contract, additional administration and construction inspection fees were incurred in the amount of $31,250, which is roughly a proportional amount of the construction cost increase. Completed Improvements The construction contractor completed the Francisquito improvements with rubberized asphalt, superior quality thermoplastic paint, ADA compliant pedestrian push buttons, countdown pedestrian signals at cross - walks, LED traffic signal lights, speed feedback signs, and performed numerous urgent street repairs. The construction manager provided turn -key services, managing and inspecting all aspects of the project construction as the core service. Other services also included materials testing and ensuring compliance with APWA Standards, CAL -OSHA Safety M MUTCD traffic controls, and Federal Labor Compliance. The consultant also conducted project closeout responsibilities, including preparation and submittal of documents needed for reimbursement of funds. The total amount expended for project construction is $1,283,715 and this includes the construction contract for $868,000, construction cost extras for $254,480, construction management, labor compliance, and inspection and testing services for $161,235. Notice of Completion, Francisquito Avenue Rehabilitation Page 3 of 4 April 21, 2010 FISCAL IMPACT There is no fiscal impact to the General Fund associated with this project. Staff has obtained authorization from FHWA to expend up to $1,452,000 of Federal funds for the construction of this project, including contingencies. In addition, the City Council authorized staff to expend up to $1,299,785 in total construction costs including cost extras for traffic safety. Expenditures of authorized Federal funds will be reimbursed at a ratio of 88.53 %, with a City match of 11.47 %. The following tables summarizes the funds authorized by the City Council, the total expended, and the actual amount reimbursed: Authorized Funds (Authorized by City Council) 'roject Expenditures Total Construction (see Attachment2) ............................... .............. . Total Construction Management (see Attachment 2) $161,235 Total Expenditures $1,283,715 Actual Reimbursement FHWA Funds 88.53% ............_............_....._............_ .................................................... ......Ca�....................._ ._............ .__...._.............. ......................_.............................. ............_....._...._... ... ..... ..................... .. ...._._$.1...,283.............................. 5..... :........_...1..1..36,473 Rubber Asphalt Grant (to serve as city match) $150,000 Total Authorized by City Council $1,286,473 The city will meet its 11.47% match requirement using the $150,000 Rubberized Tire Grant which is more than the minimum of $147,242 (11.47% of the total $1,283,715 expended). The savings from this project will become unexpended Federal STPL funds that will remain allocated to the City of Baldwin Park, and can be used on a future federally eligible project. Notice of Completion, Francisquito Avenue Rehabilitation April 21, 2010 It is recommended that the City Council: Page 4 of 4 1. Accept the construction improvements by Hardy and Harper, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize a contract extra in the amount of $66,250 to Vali Cooper and Associates, Inc.; and 3. Authorize the payment of $112,248.06 in retention funds to Hardy and Harper, Inc. upon expiration of the 35 -day Lien period. ATTACHMENTS 1. Notice of Completion 2. Project Expense Summary When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Saace for Recorder's Use NOTICE OF COMPLETION Attachment 1 Notice is hereby given that the certain work of improvement known as: Francisquito Avenue Rehabilitation Project for the City of Baldwin Park was accepted by the City Council on: April 21, 2010. The work of improvement was performed and completed by: Hardy and Harper, Inc. on November 6, 2009. The undersigned, being duly sworn, is the Director of Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. CITY OF BALDXAilni PARK Date: Edwin "William" Galvez, P.E. Director of Public Works /City Engineer NOTARY PUBLIC CERTIFICATE STATE OF CALIFORNIA COUNTY OF LOS ANGELES On this day of ) SS 120 before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to Pile that he executed the Same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Attachment 2 Authorized Funds (Authorized by City Council) Construction $868,000.00 10% Construction Contingency $86,800.00 Construction Management $94,985.00 Traffic Safety Enhacements $250,000.00 Total Authorized by City Council 1,299,785.00 Actual Expenditures Construction - Hardy & Harper Contract $868,000.00 Change Order A (Project Phasing) $0.00 Contract Change Order #1 $2,052.00 Contract Change Order #2 $73,836.60 Contract Change Order #3 $87,856.02 Contract Change Order #4 $5,000.00 Contract Change Order #5 $29,500.00 Contract Change Order #6 $90,000.00 Contract Change Order #7 $1,760.70 Contract Change Order #8 $� . - — 00 Contract Change Order #9 $16,915.50 Contract Change Order #10 $0.00 Contract Change Order #11 $9,215.00 Contract Change Order #12 $13,323.39 Change Order B (Qty Adjustments) ($79,359.62) Contract Change Order Total $264,344.59 Construction Subtotal $1,132,344.59 Admin Deducts by CM for $250k change order ($9,864.00) Construction Total 1,122,480.59 onstruction Management - Vali Cooper Contract 1 $94,985.00 (Add Inspection - 30 Days Extra (phasing) Add CM for $250k cost extra $35,000.00 $31,250.00 Iconstruction management i otai I I:p l O 1,caJ.1Jv-1 Total Actual Expenditure on Project 1,283,715.59 G:A170 Projects \2 C Num- TitleA2008 -001 Fran ci sq u itoAveRehab\6Accountin g\Proj ectExpS ummary 1 -26 -10 TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, AICP, Community Development Manag DATE: April 21, 2010 !9x SUBJECT: Tree City USA Designation 1:111:49im The purpose of this report is to provide the City Council an overview of the process that is required in order for the City to be designated a TREE CITY USA. Pursuant to a request by Councilmember Rubio, in order to improve community forestry, Planning Division Staff has been researching what the procedure is to become a Tree City USA. Based upon Staff's research, the city will need to meet four (4) minimum standards. Meeting 'these standards provides initial direction for an urban or a community forestry program in order to have an annual systematic management of its tree resources. These requirements are: ➢ Creation of 1 t ee Board or e✓cNaruiteei` i this entails having a professional forester or arborist, an entire forestry department or a volunteer tree board. This Board will be responsible for developing and administering a comprehensive tree management program. ➢ Adoption of a Tree Care Ordinance — This designates the establishment of a Tree Board or Forestry Department and gives the body the responsibility for implementing an annual community forestry work plan. This will provide a clear guidance for planting, maintaining, preservation and removing trees from streets, parks and other public places. ➢ Evidence of an established Community Forestry Program supported by annual budget of at least $2 per capita — After a tree inventory is completed, a Capital Forestry Program can address species diversity, planting needs, hazardous trees, insect and disease problems and a pattern of regular care such as pruning and watering. The Public Works Update —Tree City USA/Preservation Ordinance April 21, 2010 Pacie 2 of 2 Department has informally indicated that the current budget reflects this expenditure, and based on the Tree City USA criteria, Staff believes that the City would receive credit for our current expenditures. However, additional investigation needs to be completed. ➢ An Arbor Day Observation or Adoption of a Proclamation Numerous cities in California (162) are designated as a Tree City USA and eight (8) cities are located in the Gabriel Valley, including: Arcadia, Azusa, Monrovia, Temple City, Pasadena, San Dimas, South Pasadena, and West Covina. The benefits of this designation include, but are not limited to community education, public image, citizen pride, publicity opportunities, grant opportunities, environmental benefits, volunteer opportunities, etc. Now that staff has the standards to become designated as a Tree City USA, we are researching and analyzing various Tree Ordinances from other cities. This research will allow us to examine the best examples to determine the City's proposed ordinance and the details and standards that would be included. Of the four requirements, adoption of a Tree Ordinance will require the most resources and staff time to complete. Although staff is capable of researching, analyzing, and writing a Tree Ordinance, it could take four (4) to six (6) months to complete. Therefore, staff is recommending that to leverage our resources, we incorporate the Tree Ordinance into the Zoning Code Update. The City's Consultant working on the Zoning Code Update has greater expertise and resources to complete a Tree Ordinance and could do it more cost - effectively than if completed by staff. If this Tree Ordinance is incorporated into the Zoning Code Update, it is anticipated it will come before the City Council in late summer /early fall. Additional information regarding the Tree City USA program and its benefits can be viewed at ° w.arborda�org. 17X *1i7 kT4 i� Ignal- [97 Staff recommends the City Council receive and file this report. To: Honorable Mayor and Council Members From: Lili Hadsell, Chief of Police L51 I Date: April 21, 2010 Subject: Contracted Service Agreement with LA County Animal Control / Complaints and Fee Increases Purpose The purpose of this report is to address both the rate increases for services billed to the City of Baldwin Park, and the public concerns voiced about the care and maintenance of all animals housed at the LA County Animal Control Facility located at 4275 N. Elton St., Baldwin Park. The report will address the cost factors for services the County of Los Angeles Department of Animal Care and Control currently charges the City of Baldwin Park that can be offset by the city. These costs are related to all Field and Canvassing services LA County Animal Control currently provides to the City. Also addressed will be a Spay /Neuter ordinance which was discussed by Council Members Marlen Garcia and Monica Garcia in March 2008. Background In a letter from the County of Los Angeles Department of Animal Care and Control, dated April 14, 2009 (see attached), the City of Baldwin Park was informed that there would be an increase in the fees billed to the city for services rendered for fiscal contract year 2009- 10; effective July 1, 2009. In a second letter, dated September 16, 2009 (see attached), the County of Los Angeles Department of Animal Care and Control was seeking a service agreement extension up until June 30, 2014. Accompanying this second memorandum was a new service contract; to be signed and returned. Finally, the City received a third letter from County of Los Angeles Department of Animal Care and Control dated October 21, 2009 (see attached). In this letter the City was notified that the County Board of Supervisors had approved the requested changes to "Title 10 of the Los Angeles County Code... related to the imposition of [an increase to their Department of Animal Care and Control's current fees and fines]...." The increase Los Ar,rgie3 °ess County ,art: °1 1 Control ,a Dril 7, 2010 Page ' of took effect October 29, 2009, and affected unincorporated communities only — not the City of Baldwin Park. The letter did recommend that the City of Baldwin Park consider bringing their current fees and fines for Animal Control Services in line with that of the County. During council meetings in the latter months of 2009, concerns were voiced as to the care and treatment of animals housed at the LA County Animal Control Facility located in at 4275 N. Elton Street. In response to these concerns, I asked Captain Taylor to conduct an inspection of the facility. Two inspections of the facility were conducted by Captain Taylor on the 8th and 19th of October; the inspection on the 8th was announced, while the one on the 19th was not. Captain Taylor reported to me that he found the facility to be clean and the animals well cared for. Discussion The first letter from the County dated April 14, 2009, was replete with attachments both explaining and justifying the County's need for the rate increases to their fees for Animal Control Services for the City of Baldwin Park. The rate increases for their services are, in some cases, substantial. For example: • hourly rate for their "Field Services" went from $59.42 to $75.51 — 27% increase; • hourly rate "Canvassing" went from $50.13 to $56.43 — 13% increase, • cost to house both dogs and cats went from $10.47 to $17.00 — 62% increase, • cost to dispose of deceased dogs went from $5.89 per animal to $10.38 — 76% increase, and finally the highest increase, • hourly rate to house all other animals, which went from $5.78 to a staggering $11.78— 104% increase. This same letter stated that these rate hikes for services would not take effect until June 30, 2009, which has since passed. The letter also contained suggested cost cutting strategies that the City of Baldwin Park could entertain. The first suggestion was that City personnel handle most of the required field services while the County continue to house and care for the animals. The rates for housing and caring for the animals are (nonnegotiable) fixed costs. Another suggestion was that the City could bring its fees for fines and services in line with that of the County, in order to offset some of the new rate hikes. Finally, the letter explained that the City of Baldwin Park could defer a portion of the current rate increase until fiscal year 2010 -11. This temporary deferment would be at a rate of 50% of the County's newly imposed rate increase, and would come due with interest at the onset of fiscal year 2010- Los Angeles (-,ounty Ardrnal Control April 7, 2010 Page 3 of 9 11; the repayment could be spread over that fiscal year's 12 month period without further penalty of interest. Both Captain Taylor and I had several conversations with the staff at Animal Control expressing our concern over the increased rates and placing them on notice that the City would not be able to pay the increased rate. I spoke with Chief Deputy Director Dijkstra and Deputy Director Brown and told them that the rate increases far exceeded the City's budget for animal control services and that we would not be able to pay the increased amount. I attempted to come to some type of agreement; however they were insistent that the increased rates would stand. The City is not receiving any increased benefit from the increased rates. The County is not providing any increased service to the City whatsoever. In fact, we are sharing the services of animal control officers With the other cities se ^Viced by Los Angeles Animal Control. The County's budgetary shortfall has led to a sharp reduction in both staff and services at Animal Control. Because of this, it is not unusual for a single animal control officer to be responsible for several cities and County areas at one time during their respective shift. This has made it very difficult for Animal Control officers to spend much time in Baldwin Park. It should be noted that County does not provide the City with details of the services provided and the City is not in a position to verify or validate the charges. It has also come to our notice that the County does not aggressively purse fee collection either. Therefore staff not only has concerns about the costs, but other aspects of the program as well. In an effort to decrease some of our costs, I made the decision to have City Code Enforcement staff begin responding to "low level" calls for service, i.e., barking dogs, citizen complaints, roosters, etc. I sent a letter to Chief Deputy Director Dijkstra and Deputy Director Brown informing them that City of Baldwin Park no longer required LA County field officers and /or staff to respond to "low level" calls for service. I asked that Animal Control still respond to all emergency calls in our city related to the care and safety of both animals and the public. These type calls include: vicious and /or injured animals, and any other unforeseen situations and /or calls deemed by my staff to be of an emergency nature. I made it very clear in the letter that the recent increases associated with Animal Control's services necessitated that we take over this responsibility as a cost cutting measure. In addition to speaking to County staff, we also contacted two other agencies that provide the same services as does the County of Los Angeles' Department of Animal Care and Control. The City of Glendora and the Inland Valley Humane Society were contacted. We provided both agencies with our City's annual statistical information related to Animal Control services and fines. After reviewing the provided statistical information, both agencies declined our invitation for a meeting to discuss the viability of a contractual agreement for services between our two entities. They cited the volume of services and Los Ap it t £,.2010 Page 4 o expenditures exceed their capacity to provide for without incurring additional expenditures that are non - recoupable. The possibility of hiring, training, and fully outfitting civilian personnel to supplement some of the same "field services" and "canvassing" that the County's Animal Control Department currently provides has been explored by staff, and seems the most promising in terms of reducing the city's monthly expenditure for services rendered by the County Animal Control Department. On average, our monthly cost for their field services has ranged anywhere from $13,000.00 to $17,000.00, while on average our monthly cost for canvassing services runs about $128.00. What has the potential of being the most cost effective is a scenario involving the hiring of three (3) part -time personnel; no benefit packages would be necessary. However, La County Animal Control would still be needed to cover animal emergencies occurring during the evening hours. The supervision of the city's newly created animal control positions would fall under the Police Department's Operation Division to be managed and supervised by existing staff. Using the current salary range for City Code Fnforcement personnel, the cnct in tArmc of salary and benefits are as follows: • Three part -time employees could be hired at a hourly rate of about $12.00 per hour — their combined monthly salaries would total approximately $3,000.00 • The County would handle all of the nightly calls for emergency services between the hours of 5pm and 8am. Over the last year there have been 26 callouts between the hours of 5pm and 8am at a monthly cost of about $400.00.' • Estimated employee and county cost per month would average about $3,400.00. • Monthly vehicle maintenance and service would average about $1,700.00 • Total monthly cost (less the initial startup fees) would be $5,100.00 or roughly $6,000.00 • Total annual cost (conservatively) $72,000.00 If in fact the City of Baldwin Park were to handle its own field and canvassing related services entirely, we could see an increase in the amount of monthly revenues received in terms of both fines and licensing fees. One of the benefits of handling our own field and canvassing related services is that our staff would concentrate solely on the City of Baldwin Park. We would not be sharing the services of animal control officers with the other cities serviced by Los Angeles Animal Control. lW cis An g(, 1 s County :rAnirnaf Control Agri( 7, 20 i% Page 5 of According to Baldwin Park Animal Control Manager, Lance Hunter, budgetary shortfalls tied to the state's waning economy, the County of Los Angeles has experienced sharp expenditure cutbacks. This has led to a sharp reduction in both staff and services. According to Mr. Hunter, it is not unusual for a single animal control officer to be responsible for several cities and County areas at one time during their respective shift. This has made it very difficult for Animal Control officers to spend much time in Baldwin Park. While it is both practical and logical to expect that there would be an increase in both the fines and fees due to the city, we are cautious so as not to overstate or overestimate the potential in this area. By averaging the fees collected by the County in 2008 and 2009, Staff estimates that the city could possibly see $50,000 in revenue from licenses and fees. On September 22, 2009, The Los Angeles County Board of Supervisors approved changes to Title 10 of the Los Angeles County Code related to the imposition of a new fee for the issuing or renewing animal licenses in the field ($40 penalty fee) and modifications to the delinquency charges assessed for untimely renewals or failure to timely procure a required animal license (modification of the flat $20 delinquency charge to an amount equal to the amount of the animal license). The County has suggested that the City of Baldwin Park adopt the same fees. The fees would only impact those animal owners who do not comply with the city's municipal ordinance governing the animal licensing. According to Mr. Hunter at the Baldwin Park facility, the use of these fees has increased voluntary compliance with licensing requirements. It is proposed that the fees be increased to offset the increased cost of services. It is anticipated that even after the increase the total fees collected would be approximately $50,000 and the General Fund would still absorb almost $250,000 of cost of animal control services as discussed later. In addition to better compliance, adoption of these modifications will provide the City with the potential for additional revenue from animal licenses issued to and renewed by our residents. Staff also examined one of the major complaints received from our residents regarding animals; the number of stray dogs roaming the streets. Stray animals are public safety hazards, and unsterilized dogs are more likely to stray. Stray dogs can attack, bite, cause traffic accidents, spread disease, damage property and harm the quality of life for the residents in our community. Unsterilized dogs are causing a crisis in our community. Unneutered males search for mates and are attracted in packs when females come into heat. One female in heat, even if confined, can make an entire neighborhood unstable by attracting packs of male dogs. These situations often get dangerous. Unsterilized dogs create unplanned litters and there are not enough available homes. Animal shelters are overwhelmed with unwanted dogs and cats. We need to find a way to stem the flow of unwanted animals. Los Angeles County Animal Coniml April 7, 20,0 Page; 6 of 9 Council Members Marlen Garcia and Monica Garcia brought up the issue of unsterilized animals and the danger that they posed to the community at a council meeting in March 2008. Both Council Members suggested the city investigate the feasibility of adopting a spay /neuter ordinance. In addition to stray dogs, there are also a large number of dogs that get lost and, because they can not be identified, are never reunited with their owners. Presently, the City of Baldwin Park does not require animals to be spayed or neutered nor do we require dogs to be micro chipped. Staff proposes that the City Council approved the adoption of the Los Angeles County Spay /Neuter and Microchip ordinances. = 10.20.350 Mandatory spaying, neutering of dogs - "No person may own., keep, or harbor a dog over the age of four months in violation of this section. An owner or custodian of an unaltered dog must have the dog spayed or neutered or obtain an unaltered dog license..." Staff recommends that cats also be in included in the mandatory spay /neuter ordinance. Feral cats make up a largre number of the animal population at thin Elton Shelter. • 10.20.185 Microchipping of dogs "All dogs over the age of four months must be implanted with an identifying microchip. The owner or custodian is required to provide the microchip number to the department, and shall notify the department and the national registry applicable to the implanted chip, of a change of ownership of the dog, or a change of address or telephone number. Adoption of these two ordinances will help improve public safety and reduce the number of stray dogs overwhelming the Elton Animal Shelter. The ordinance would require all residents to have their dogs and cats spayed or neuter and have an identification microchip implanted in each dog. There would be an exception for dogs which can not be spayed or neutered for certain reasons: • Dogs which are unable to be spayed or neutered without a high likelihood of suffering serious bodily harm or death due to age or infirmity, • Dogs used by law enforcement agencies for law enforcement purposes, • Service or assistance dogs that assist disabled persons, • Competition dogs. A Competition Dog is a dog which is used to show, to compete or to breed, which is of a breed recognized by and registered with the American Kennel Club (AKC), United Kennel Club (UKC), American Dog Breeders Association (ADBA) or other approved breed registries. Los Angeles Cot,jnty Animal Control April 7 2010 Page ? of 9 Fiscal Impact If the City continues to utilize LA County Animal Control with no changes to the contract/services rendered by them, the cost to the City will be approximately $355,000 in FY2010/2011. Staff recommends that Council consider the option of providing "field services" and "canvassing services" using City personnel. The total initial impact to the City in terms of the first year's cost would be the initial investment to start and maintain the program for the first year (including employee wages, uniforms, tools, misc. expenditures, purchase of a vehicle, vehicle maintenance and service, and all other related cost) would conservatively total about $119,100.00. However, after the initial investment has been made, the subsequent annual expenditure to run and maintain the program : ^.ould be lower than the costs charged by the County: The City will still need to retain Los Angeles County Animal Control services for housing and caring of the animals as well as for responding to emergency calls after hours. The County estimates that this cost will be approximately $220,000.00 It is anticipated that under this option the total costs would be: County contract $220,000 City Services $ 72,000 Total Costs $292,000 Less: Fees collected $(50,000) Net cost to the General Fund $242,000 While there is a saving of approximately 113,000 compared to the option of receiving services from the County, the net costs still represents an increase of more than $100,000 annually The combined cost of utilizing LA County Animal Control and City run field and canvassing services would be approximately $292,000.00. This would be offset by approximately $50,000 in revenues from licensing and fees. While it is very difficult to absorb this marked increase in our budget, staff has offset the cost by decreasing costs in other areas. The fee revenue of $50,000 and costs of $292,000 are included in the 2010/2011 budget, which will be presented to the Council next week. Los Angeles County Animal Control April 7, 2010 Page o Recommendation Staff recommends City Council: (1) Authorize the Chief of Police to proceed with the proposed cost saving scenario, (2) Consider adopting the changes to Title 10 of the Los Angeles County Code, (3) Consider adopting the Los Angeles County Code relating to the mandatory spaying, neutering of dogs, (4) Consider adopting Los Angeles County Code relating to the mandatory Microchipping of dogs, (5) Authorize the Finance Director to appropriate the necessary funds from whatever account the City Manager deems appropriate, (6) Authorize Staff to continue looking at other options for providing Animal Control Services to the City, such as Non - Profit organizations or non county animal control service providers, (7) Authorize staff to explore other options to reduce the costs of animal control in the long run by enforcing greater accountability on pet owners, limiting the size, weight and type of dogs and cats, who may be considered threat to public including children, limiting ownership of dogs by convicted felons (either any convicted felon, or only those convicted of certain types of felonies - e.g. drug, violence or gang related felonies) — based on the premise that the dog could be used as a deadly weapon and imposing greater fines and penalties on irresponsible owners. (8) Require the Chief of Police to update the City Council, via status report, once the project has been in place for one year. A�prd 7, 2010 P acle c of Reference Notes 1 There would be an initial startup expenditure in terms of uniforms and related accessories (about $400.00 per employee for a total of $1,200.00), a vehicle outfitted for field animal control services (about $45,000.00), specialized animal capturing and controlling equipment (about $400.00), and citation booklets (about $500.00); totaling about $47,100.00 2 There would of course be reoccurring expenditures related to vehicle fuel (about $15,000.00 annually), service related tires, brakes and misc. (about $4,000.00 annually) and general maintenance (about $500.00 annually); totaling about 19,500.00 annually. On average this equates to a monthly expenditure of 1,625.00 or about $1,700.00. 3 As stated previously, the part -time employees could be hired at a reduced hourly rate of about $12.00 per hour — to employ three of them, their combined monthly salaries would total $2,880.00 or about $3,000.00. 4 The county charges n„r city an hourly rate of $75.51 for field services. According to our records, we called the County's Animal Control facility for assistance about 26 times between the hours of 5 pm and 8 am over the past year. Calculating at a rate of about 2 hours per caiiout it cost the city on average per month (over the last year) about $327.00 or conservatively about $400.00 (per month). FROM: Manuel Carrillo Jr., Director of Recreation & Community Servi DATE: April 21, 2010 SUBJECT: Authorization to Submit Grant Application for the Construction of a Gymnasium and New Park at Olive Middle School and Sierra Vista Junior High School and Approval of a Joint -Use Agreement with the Baldwin Park Unified School District PURPOSE The purpose of this report is to request that the City Council approve and sign an amended Joint -Use Agreement with the Baldwin Park Unified School District for the Olive Middle School Gymnasium and Small Park project. *I I On February 22, 2010 the City Council approved a resolution for the Department of Recreation and Community Services to submit a grant application for Prop 84 funds. As part of the grant, a Joint -Use Agreement, provided by the BPUSD Superintendents Office, was signed and submitted with the application to the State on March 1, 2010. Due to the timing of scheduled School Board Meetings, the application was sent, still awaiting the signature of the School Board. The item was on the agenda for the 2 +2 Meeting with City and School District, which took place on March 22, 2010. The dialogue that occurred between the two bodies led to the discussion of the Joint -Use Agreement at a Special School Board Meeting on Wednesday, April 7, 2010. During the Special Meeting on April 7, 2010 City staff gave a brief presentation of the project, process and urgency for this signed joint use agreement to proceed with Gymnasium and Small Park at Olive Middle School. The entire board unanimously expressed support for the project and requested that the agreement be added to the agenda for April 20, 2010. Due to regulations and guidelines of the California Department of Education (CDE), the BPUSD legal staff has requested several amendments to the agreement. In particularthe amendments address issues with deeding and ownership of land. Staff is working with legal counsel to finalize the agreement for both the upcoming School Board meeting and City Council meeting. A final version and itemized list of amendments will be presented to the City Council on or before the meeting of April 21, 2010. The amended agreement has been added to the agenda for the April 20 School Board Meeting. Granted that the agreement is passed by the board, subsequently the amended will be brought to the City Council on April 21, 2010 for consideration. Contingent on both parties signing the newly amended agreement, the document will be forwarded to the State level to be included with the Prop 84 grant application submitted on March 1, 2010. FISCAL IMPACT This grant will be used to fund a portion of the gymnasium and park construction at Olive Middle School and Sierra Vista Junior High School. The operating cost of each facility will be divided between the City and School District equally with an estimated annual cost of $60,000, which includes maintenance, janitorial services and contributions to the deferred maintenance cost. RECOMMENDATION Staff recommends that the City Council: I) Approve U IC all t lel IUCU Joint-UaC r�yl CCI I lent with U IC �dlUwln Par K UI III ICU 0 IOOI District. LLLLLL/ l A A AD % F, A, K, 1� -771�0 T 01 TO: Honorable Mayor and Members of the CJ Co ncil FROM: Vijay Singhal, Chief Executive Officer DATE: April 21, 2010 APR 2 1 ITEM NO. � V SUBJECT: Update on Energy Efficiency and Conservation Block Grant To provide a status update and receive approval on the Energy Efficiency Conservation Strategy (EECS) in connection with the American Recovery and Reinvestment Act (ARRA) Energy Efficiency and Conservation Block Grant (EECBG). The purpose of the ARRA funding is for creating and preserving new jobs in order to promote economic recovery. The goal of the EECBG is for energy efficiency, reduction in energy consumption and/or fossil fuel emissions. On June 18, 2009, the City of Baldwin Park submitted an application for funding to the US Department of Energy, as authorized by the City Council, under the Energy Efficiency and Conservation Block Grant (EECBG) formula grant program (DE-FOA- 0000013). Fal 14 010 1 6*-'Kel 3 U On September 8, 2009, the City of Baldwin Park was awarded the EECBG grant in the amount of $705,500, on a formula basis for energy efficiency and conservation activities. As authorized by the City Council, the City has been working with our consultant Honeywell, to assist us in the preparation of the required Energy Efficiency Conservation Strategy (EECS Strategy), which was due January 8, 2010. We requested the Department of Energy for an extension on the submittal of the EECS Strategy. Staff submitted the EECS Strategy to the DOE for its review on January 14 th Staff has been meeting with Honeywell to assist with the development of the EECS in compliance with the grant guidelines, which would create the greatest value for the City, allow the City to lead by example, and that reaffirms the goals of the City's comprehensive Green Vision for sustainability. While upgrade of existing energy infrastructure to energy efficient infrastructure is the preferred use of EECBG Grant funds, staff wanted to create greater value by using these funds for the following additional programs: April 21, 2010 EECBG Grant Page 2 of 4 1. Creation of long - lasting impact through education /awareness programs. It is our intent that a well- informed community is more likely to embrace energy efficiency as a behavior, which will result in elimination of energy waste, increased private investment in energy efficiency upgrades, greater awareness regarding role of energy efficiency measures, jobs, lifestyles, and thus creating opportunities. 2. Creation of programs to identify potential job opportunities in the emerging green sector and conducting job training to inform community members of these opportunities and assist with acquiring new skills and /or jobs. Staff initially proposed this activity to DOE to provide local green job skills training, however, per the DOE it was not an eligible EECBG expenditure. 3. Use of grant funds to explore opportunities to attract green industries /businesses in Baldwin Park to create investment and job opportunities. This activity was not an eligible EECBG expenditure within the grant guidelines. 4. Demonstrate City's sustainability leadership for renewable energy through projects such as a photovoltaic (solar) panel installation. During the grant application process, City and Honeywell staff has been working with project officers with the Department of Energy. Staff identified short -term and long -term environmental projects, analyzed potential projects that provide energy efficiency in our City facilities, community education and outreach, and the preparation of a greenhouse gas (GHG) inventory. Staff has been working with DOE during its detailed review of the EECS Strategy and has responded to DOE's requested clarifications /revisions, request for additional information, submittal of environmental forms, and revisions to required budget forms. In March, staff attended a DOE workshop to meet with DOE program officers one -on- one in regards to this process. On April 13t ", the City of Baldwin Park received notification of DOE 's approval on the EECS Strategy and total funding obligation of $705,500. One of the activities in the EECS Strategy is preparation of a Greenhouse Gas Inventory for all City buildings, parks, and non - roadway lighting. The inventory is in line with Baldwin Park's Think Green initiative to lead by example in terms of sustainability and a tool to identify sources of green house gas emissions. The inventory establishes a baseline, identifies ways to reduce green house gas emissions, and provides a basis to track the cumulative steps taken by the City. The City has engaged Honeywell to prepare a Green House Gas inventory in which a draft has been completed for review. This inventory preparation is in compliance with i meeting AB 32 requirements and to achieve reductions to 1990's levels by the year 2020, approximately 33% from current levels. A second activity proposed in the EECS Strategy is the upgrade of City Hall's air conditioning system and temperature controls, which is operating at the end of its useful life. The existing thermostats would be upgraded to digital with energy saving April 21, 2010 EECBG Grant Page 3 of 4 strategies. The proposed energy saved will be approximately 180,000 kWh /year and 80 CO2 equivalent green house gas emissions reduced. This system upgrade will improve its efficiency and reduce the City's electricity bill by approximately $18,000 per year. An outdoor lighting retrofit project is proposed for non - building and non - roadway lighting. In addition, 60 internally illuminated street name signs will be retrofitted with energy efficient LED lights, eliminating inefficient incandescent bulbs. The energy reduced from this project is estimated at 75,000 kWh /year and 1.8 CO2 equivalent green house gas emissions reduced, helping towards compliance with AB 32. This proposed activity will provide an estimated savings of $8,300 per year. In line with the City's goals for sustainability leadership and Think Green, a solar power system is proposed for installation on the Community Center's roof at Morgan Park. This activity will serve as an example on renewable energy and education for the community_ . It is estimated that the proposed solar system will generate 37,800 kWh /year and provide 6% of the building's annual electricity consumption. This proposed solar installation project will provide the City an estimated savings of $4,200 per year. We are proposing an activity in the EECS Strategy that would provide for several community outreach workshops to be conducted to provide education on energy efficiency and conservation to Baldwin Park businesses and residents. Educational items provided at the workshops may include, but not limited to, educational CD's, CFL light bulbs, weather stripping, window film, and programmable thermostats. The following table summarizes the project activities as detailed in the City's SECS Strategy as submitted to the DOE for funding from the EECBG grant: Summary Table EECS STRATEGY ACTIVITIES PROJECTED BUDGET Preparation of GHG Inventory $24,500 • GHG inventory of City buildings, parks, non-roadway lighting Mechanical Upgrade $406,000 • Air conditioning-energy efficient system upgrade at City Hall Outdoor Lighting Retrofit $40,000 • Retrofit non- building and non - roadway lighting • Retrofit 60 existing illuminated street name signs Solar PV Install $145,000 • Solar power installation at Morgan Park Community Center Community Outreach, Education $90,000 • Energy Efficiency and Conservation Workshops to educate Baldwin Park residents and businesses *ESTIMATED TOTAL $705,500 *Approximately 6% of EECBG grant funds are proposed for administrative costs such as grant reporting requirements. Approximately 7% of the grant will be used for program management cost such as compliance with measurement and verification requirements. April 21, 2010 EECBG Grant Page 4 of 4 The EECBG activities will assist the City of Baldwin Park in meeting the requirements of AB 32, SB 375, and SB 811 in terms of reducing Greenhouse Gas (GHG) emissions. The Energy Efficiency and Conservation Strategy will assist with the following goals: • Reduction in fossil fuel emissions. • Reduction in energy consumption. • Improvement in energy efficiency in the transportation/building and other sectors. • Promoting renewable energy. • Promoting waste reduction and environmental health programs. • Education programs to promote a green culture and sustainable community. • Public private partnerships to develop and implement these programs. FISCAL IMPACT: No impact to the City's General Fund. Project activities will be paid directly from the EECBG grant funds. Approximately 6% of EECBG grant funds are proposed for administrative costs such as grant reporting requirements. Approximately 7% of the grant will be used for program management cost such as compliance with measurement and verification requirements. RECOMMENDATION: Staff recommends the City Council approve the Energy Efficiency and Conservation Strategy for the City of Baldwin Park as part of the Energy Efficiency and Conservation Block Grant. 1 0 1 Attachment No. 1 — Energy Efficiency and Conservation Strategy Energy Efficiency and Conservation Strategy Attachment D Energy Efficiency & Conservation Strategy for Units of Local Governments & Indian Tribes As detailed in Part 1 of this announcement, all applicants must submit an Energy Efficiency and Conservation Strategy (EECS). Units of local government and Indian tribes have the option of submitting the EECS no later than 120 days after the effective date of the award or at the time of application. Units of local government and Indian tribes who chose to submit the EECS at the time of application shall use the format contained in Attachment D. This form should be saved in a file named "UIC- Strategy.pdf" and click on "Add Optional Other Attachment" to attach. Grantee: Baldwin Park, CA DUNS 44; 70207998 Date: 01/13/2010 (mm /dd/yyyy) Program Contact _Email: mpicazo @baldwinpark.com Describe your government's proposed Energy Efficiency and Conservation Strategy. Provide a concise summary of your measureable goals and objectives, which should be aligned with the defined purposes and eligible activities of the EECBG Program. These goals and objectives should be comprehensive and maximize benefits community -wide. Provide a schedule or timetable for major milestones. If your government has an existing energy, climate, or other related strategy please describe how these strategies relate to each other. The City of Baldwin Park has formed a Green Team with the mission statement "The Green Team will work collaboratively and proactively in implementing the City's Green Vision of becoming a more sustainable City to ensure the protection of the environment for future generations ". It has also established an Environmental Committee which is appointed by the City Council and composed of local residents with expertise in sustainability related fields. The Environmental Committee is responsible for providing input to the city council regarding policies and opportunities for sustainable programs. Execution of these programs and recommendations shall be by the Think Green Team. The Think Green Team is responsible for implementing, tracking, and reporting sustainable measures taken by the City and its residents. These efforts include developing and implementing programs to engage the City's employees, the local business community, and residents regarding sustainability. The programs focus on energy conservation and reduction of Greenhouse Gas equivalent emissions. Another area of focus is education to encourage increased use of renewable energy. An initial goal of the Think Green Team is to reduce Baldwin Park's direct municipal energy consumption and Greenhouse Gas Equivalent Emissions 15% by April 1, 2011. Setting an example with the City's buildings and City employees is the first step of the program being established to educate, provide outreach to, and assist the local community with reductions as well. Upon review of the successes and lessons - learned by implementing this strategy, a measurable goal will be established for the entire community. Phase 1: Finalize the formal plan and programs for reduction by March 1, 2010 Phase 2: Execute the plan for City of Baldwin Park buildings and City employees (on- going) Phase 3: Update plan and begin community outreach and education (on -going and by April 1, 2011) Phase 4: Review success of program and update as needed (on- going) The City's Energy Efficiency Strategy for maximizing the benefits of the EECBG program is to use the funds to launch several aspects of the program including infrastructure upgrades, educational programs, and funding for energy efficiency upgrades within the community. The EECBG funding will be leveraged with funding available through the California Energy Commission and local utility companies to maximize the benefits of each funding source for the community. Best practices and technology for implementing sustainable programs continue to evolve and improve. The plan to be finalized in March of 2010 is based on current information and resources available and will include provision to encourage and facilitate future revisions. Baldwin Park's Think Green program is being developed as an on -going guide and repository for sustainability practices and education. 2. Describe your government's proposed implementation plan for the use of EECBG Program funds to assist you in achieving the goals and objectives outlined in the strategy describe in question #1. Your description should include a summary of the activities submitted on your activity worksheets, and how each activity supports one or more of your strategy's goals /objectives. The activities submitted for EECBG funding fall into two categories for supporting Baldwin Park's Think Green program: 1. Leading by example is a critical element of Baldwin Park's Think Green program. a) City Hall chilled water system upgrade b) City Hall heating hot water system upgrade c) Citywide outdoor non - roadway, parks, and non - building lighting upgrade A portion of the EECBG funds will be used to make energy efficiency infrastructure upgrades to existing facilities. The upgrades include air conditioning chilled water and heating hot water systems along with outdoor lighting upgrades. These air - conditioning measures will replace existing equipment that is at the end of its useful life with new technology that will demonstrate how these technologies can generate financial savings, provide more reliable operation, and reduce operation and maintenance costs. The lighting retrofit will be used to demonstrate new technologies in lighting, lower the City's Greenhouse Gas Emissions through energy reduction, and save money. d) Community Center photo voltaic installation The funds will also be used in install the City of Baldwin Park's first photo voltaic solar power generating installation. The project is expected to generate approximately 37,800 kWh /year of electricity and save over 13 metric tons of eCO2 emissions. This projart will alcn he used for education regarding renewable energy and as an example of hove it can be used as part of a comprehensive sustainability program. 2. There are several activities that have been submitted to support community education and assistance regarding environmental sustainability and energy reduction. a) Residential Green Job training b) Community Business Education c) California Assembly Bill 811 Funding Two of the submitted programs included in the activities provide training for residents and businesses on how to plan and implement individual sustainability and energy reduction programs. These programs will help Baldwin Park achieve its goal of leading by example and lowering the overall greenhouse gas equivalent emissions for the entire city. Funding has also been set aside from the EECBG for a California Assembly Bill 811 program which will allow residents to borrow low interest funds from a municipality to perform energy efficiency upgrade measures that are permanently affixed to their property. d) Communication Website e) City's Greenhouse Gas Emissions Report Communicates steps taken by Baldwin Park anri its residents and provide education regarding why and how these activities are good for individuals and the environment are critical to the long term success of the program. Establishing the tools to effectively make this information available in a user - friendly format is included in the activities. A comprehensive report of the City's municipal greenhouse gas emissions is included in the projects in order to enhance educational opportunities by demonstrating the affects the Think Green strategies are having on its own emissions generation. 3. Describe how your government is taking into account the proposed implementation plans and activities for use of funds by adjacent units of local government that are grant recipients under the Program (response not mandatory for Indian Tribes). Baldwin Park is an active member of the San Gabriel Valley Council of Governments (COG) which includes an estimated population of over 2 million residents within 31 incorporated cities. The San Gabriel Valley has regular meetings and sub - committee meetings regarding subjects including greenhouse gas emissions inventories and state legislation concerning energy efficiency and sustainability requirements and opportunities. The City participates in these meetings in order to share information with the COG and to learn best - practices in order to include them in the implementation of its own programs. Additionally, the community education web -site to be generated as part of the EECBG program will be open to the public and an opportunity to share information, tools, best - practices, and resources with surrounding communities in addition to the residents of Baldwin Park. 4. Describe how your government will coordinate and share information with the state in which you are located regarding activities carried out with grant funds to maximize energy efficiency and conservation benefits (response not mandatory for Indian Tribes). In order to share our program activities and achievements, the City of Baldwin Park will coordinate and share information on several governmental levels, including 1) locally 2) regionally, and 3) the State of California. The City will share project activity and accomplishments, for its residents and businesses, via the City's website, City Council reports, and in its bi- monthly publication. For the region, the City will share information with the San Gabriel Valley Council of Governments (With an estimated population of over 2 million residents within 31 incorporated cities, 374 square miles). In addition, the City will share information with the Southern California Association of Governments which is a 6 County collaboration and an estimated population of 18 million within 189 cities and 38,000 square miles. At the state level, the City will share information with entities such as the League of California Cities (collaboration of 480 California Cities), the California Energy Commission and the State's Green California. 5. Describe how this plan has been designed to ensure that it sustains benefits beyond the EECBG funding period. Baldwin Park's Think Green program is its plan for becoming a sustainable and energy efficient city. The EECBG funding is being used to fund an initial set of activities and programs that will be leveraged for educational and on -going community support. Four of the activities funded by this grant are for measures to directly improve the city's infrastructure. The additional five activities are designed to either educate the community or directly provide funding to the community for participation in sustainable activities. The changes that will be made by the use of these funds will include education and increased awareness regarding sustainability and energy reduction. The City's sustainability web -site will be an ongoing source of information and a tool to keep these issues relevant and in a place where the community can bring new ideas to the City. Finally, one of the programs being implemented with the funding is a revolving loan for use by residents that is not associated with the EECBG. 6. The President has made it clear that every taxpayer dollar spent on our economic recovery must be subject to unprecedented levels of transparency and accountability. Describe the auditing or monitoring procedures currently in place or that will be in place (by what date), to ensure funds are used for authorized purposes and every step is taken to prevent instances of fraud, waste, error, and abuse. The project will be managed by the City's Administration Department which is responsible for the plan development and implementation. The project managers of respective departments will oversee the general, as well as, the detailed information regarding the projects and expenditures in order to meet the guidelines, as set forth by the Department of Energy (DOE). Project Managers will submit reports, as required, to the DOE. In addition, project status and metric results will be regularly presented to the City's Chief Executive Officer and the City Council. 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ID X Q) 0) 0- co Z3 U) x 0 Co - C 0 0 —>, (D CL CLE 0- V) 4 cu LD Cr cn 2 0), 6u- a- C4§/ N m 'j6 0 -0 �5 0 Z E (3) fa 0-0 5 \ L) E �5 0 Ul cr < co 0 0 2 co U) 0 m E co cr cn / 0 -0 0 0 E L6 _0 E 0 C) 0 \ \ \ C', 0 E m 0 'Fu co -0 0 E 0 E -6 0 m m 0 — a) 0 (D co 2¥ a) a) C:131 -0 07 Uj (D LL t-- LU — C: UJ C: LU 1 a) a I (D 1 1 C4 �o A �5 -S �o 0 — cm M :3 or- 0 0 �5 E �3 E- .s i EO .= CO _j -0 -3 -a -i a_ Baldwin Park, CA - EECBG Budget Justification Information Energy Efficiency Retrofit Projects Activity EECBG Budget Notes Mechanical Program Management Estimate $ 31,464 Estimate based on industry standards for construction management costs Administrative Estimate $ 4,536 Administrative Cost, reporting estimate Contractual Estimate $ 27,500 Project cost has been generated based on the attached budget proposal from a local, reputable contractor and includes the additional costs for generating the RFP, bidding the Chilled Water System Cost $ 250,000 project, construction management, acceptance, and measurement and verification. - Contractual Estimate I $ 130,440 Project cost has been generated based on the attached budget proposal from a local, Labor $ 30,240 reputable contractor and includes the additional costs for generating the RFP, bidding the Hot Water S stem Cost $ 40,000 project, construction management, acceptance, and measurement and verification. Attached proposal is for replacement thermostat material only. Additional cost in budget includes installation and building automation workstation and programming along with the Supplies 1 $ 25,260 additional costs for generating the RFP, bidding the project, construction management, Temperature retrofit Cost $ 80,000 acceptance, and measurement and verification. Activity i otai $ 4Uti,000 ae�.��irrszTresn_r�. - Solar System Program Management $ 10,780 Estimate based on industry standards for construction management costs -Administrative Estimate $ 3,780 Administrative Cost, reporting estimate Contractual Estimate $ 27,500 Project estimate was generated by professional contractor who reviewed existing conditions and provided proposed equipment performance information for energy and GHG calculations. - Contractual Estimate $ 35.480 Budget amount reflects contractor's budget excluding tax implications and only one (1) CA - Contractual Estimate I $ 130,440 I performance -based incentive. Activity I otal $ 140,uuu n,4,rnn,- 1 ;nh{ ;nn 0, #—f;F ------ - - - - - -- - Lighting Program Management $ 3,428 Estimate based on industry standards for construction management costs - Administrative Estimate $ 1,092 Administrative Cost, reporting estimate Contractual Estimate $ 27,500 Project estimate was generated by professional contractor who reviewed existing conditions a..nd provided proposed equipment performance information for energy and GHG calculations - Contractual Estimate $ 35.480 Scope includes City Hall and Community Center Activity i otai $ 4u,uuu Program Management Estimate $ 7,000 Estimate of program management cost to this project Contractual Estimate 1 $ 24,500 Includes creation and printing of educational CDs and outsourcing presentation content and Contractual Estimate $ 27,500 delivery Includes labor and benefits ($30 /hour wage + $12 /hour benefit) for 720 hours employee time to cover: internal committee meetings, program manager preparation, program manager coordination with outside content providers, program manager event coordination, and event Labor $ 30,240 staffing time. Several community workshops will be conducted to provide education on energy efficiency and conservation to Baldwin Park residents and businesses. Energy efficiency and conservation items will be purchased such as, but not limited to CFL light bulbs, weather Supplies 1 $ 25,260 Istripping, window film, and programmable thermostats. Activity i otai $ au,uuu n.nn.,hn „cn /`n.- In,inn +nni GHG Administrative Estimate I n/a Ino administrative cost char ed to this project Contractual Estimate 1 $ 24,500 1 Fixed cost quote to obtain a greenhouse gas emissions inventory for the City's buildings. Activity I otal $ 24,buu Total EECBG Budget $ 705,500 EECBG Activity Worksheet Grantee: City of Baldwin Park, CA Date: 03/31/2010 DUNS #: 70207998 Program Contact Email: rnpicazo@baldwinpark.com Program Contact First Name: Melecio Last Name: Picazo Project Title: Think Green Program GHG Inventory Activity: 1. Energy Efficiency and Conservation Strategy If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0.00 Proposed Number of Jobs Retained: 0.00 Proposed Energy Saved and /or Renewable Energy Generated: n/a kwH Proposed GHG Emissions Reduced (CO2 Equivalents): 0.000 Proposed Funds Leveraged: $0. 00 Proposed EECBG Budget: 24, soo. o0 Projected Costs Within Budget: Administration: $0.00 Revolving Loans: Subgrants: Project Contact First Name: Melecio Last Name: Picazo Email: mpicazo@baldwinpark.com Metric Activity: Technical Assistance If Other: Project Summary: (limit summary to space provided) A greenhouse gas inventory to include all of the City's buildings, parks, and non- roadway lighting accounts has been planned as part of Baldwin Park's Think Green initiative to lead the community regarding sustainability by example. The greenhouse gas emissions inventory will include Clean Air Cool Planet Scopes 1, 2, and 3 for the above referenced boundaries. The report will be done for the City's fiscal 2008 and 2009 years (July to June) in' order <to establish a baseline and communicate the individual and cumulative effects of steps taken by the City. The report, will also be a tool for educating city employees and the community regarding sources of greenhouse gas emissions and how to reduce them If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus- Project Activity page 1.pdf, " "OH- CITY - Columbus- Project Activity page 2.pdf," and continue as needed. EECBG Activity Worksheet Grantee: City of Baldwin Park, CA Date: 03/31/2010 DUNS #. 70207998 Program Contact Email: mpicazo @baldwinpark. com Program Contact First Name: Melecio Last Name: Picazo Project Title: Think Green Program - Mechanical system Upgrade Activity: 5. Energy Efficiency Retrofits If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0.00 Proposed Number of Jobs Retained: S. 00 Proposed Energy Saved and /or Renewable Energy Generated: 180000 kWh /year Proposed GHG Emissions Reduced (CO2 Equivalents,. 80 .000 Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 406, 000.00 Projected Costs Within Budget: Administration: $4,S36-00 Revolving Loans: Subgrants Project Contact First Name: Melecio Last Name: Picazo Email mpicazo @baldwinpark.com Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) This project is to retrofit the air conditioning chilled water system, heating hot water system, and upgrade the pneumatic temperature controls system for a'city owned building (built in 1978) used as City Hall, Administration and the Police Department. The existing system is at the end of its useful life and operating costs, energy consumption and Scope ,1 and 2'Greenhouse Gas Equivalents can be saved as a result of the retrofit. Replacement of the equipment to lower the GHG equivalent emissions and operating cost is consistent with the City's fiscal responsibility and Think Green program. The budget for the project has been generated by an installing contractor and can be completed within one year of EECBG funds approval and City Council acceptance. Project Details: Existing Chiller - 130T Reciprocating Compressor, 1.1 kW /ton Existing Pumps' non -VFD rated New Chiller 130T Scroll compress, 0.4 kW /ton New Pumps VFD rated Existing Boilers 80% efficiency (output /input BTUH) Existing pumps non -VFD rated New Boilers - 84% efficiency New pumps - VFD rated? Existing; temperature controls - pnuematic New temperature controls - digital with energy savings strategies If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus- Project Activity page 1.pdf, " "OH- CITY - Columbus- Project Activity page 2.pdf," and continue as needed. EECBG Activity Worksheet Grantee: Baldwin Park, CA Date: 03/31/2010 DUNS #: Program Contact Email: mpicazo@baldwinpark.com Program Contact First Name: Melecio Last Name: Picazo Project Title: Think Green Program - Outdoor Lighting Retrofit Activity: 12. Lighting If Other: Sector: Public If Other. Proposed Number of Jobs Created: 0.00 Proposed Number of Jobs Retained: 0. 00 Proposed Energy Saved and /or Renewable Energy Generated: 15, 300 kWh /year Proposed GHG Emissions Reduced (CO2 Equivalents): 1.800 Proposed Funds Leveraged: Proposed EECBG Budget: 40, 000.00 Projected Costs Within Budget: Administration: $1,092.00 Revolving Loans: Subgrants: Project Contact First Name: Melecio Last Name: Picazo Email: mpicazo @baldwznparx:com Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) This project is to retrofit_ outdoor non - building and non - roadway lighting. Additionally, the project will include retrofitting existing illuminated street signage for 60 internally illuminated street name signs by replacing the 80 watt lighting fixture with 10 watt Light Emitting Diode (LED) lights. The project will be coordinated with funds from a safety grant for the reflective sign installations' and local utility rebates for retrofitting lighting with newer more efficient technology. The replacements will reduce the City's energy consumption and greenhouse gas emissions equivalent production and is consistent with the City's fiscal responsibility and Think Green program. The budget for the project has been generated by an installing contractor and can be completed within one year of EECBG funds approval and City Council acceptance. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus- Project Activity page 1.pdf, " "OH- CITY - Columbus- Project Activity page 2. pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Baldwin Park, CA Date: 03/31/2010 DUNS #: 70207998 Program Contact Email: mpicazo@baldwinpark.com Program Contact First Name: Melecio Last Name: Picazo Project Title: Think Green Program - Solar PV Installation Activity: 13. Onsite Renewable Technology If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0 . 0 Proposed Number of Jobs Retained: 1.00 Proposed Energy Saved and /or Renewable Energy Generated: 37800 kWh /year' Proposed GHG Emissions Reduced (CO2 Equivalents): 13.700 Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 145,000.00 Projected Costs Within Budget: Administration: $3, 780. 0 Revolving Loans: Subgrants Project Contact First Name: Melecio Last Name: Pcazo Email mpi °aZ ° @balawinpark. ° °m Government, School, Institutional' Procurement Metric Activity. If Other: Project Summary: (limit summary to space provided) This project involves' installing a photovoltaic solar power 'system on the roof of the Community Center building (built in 1988) The objective of the project is to provide an example of solar installation and an educational tool; for teaching the community about renewable energy. >; The project will be installed as part of Baldwin Park's Think Green program which is the City's commitment to sustainability leadership, and education. The solar installation will be part of Baldwin Park's overall plan to lead the community by example and provide educational opportunities. The proposed system is 30—L-W in size and will nests 37,800 kWh /year. This solar installation will 'per l� Y g °__.,_..". provide 66 of the building's annual electrical requirements. The project; has been budgeted by a professional installation contractor and will be competitively bid upon approval. The project is capable of being completed within a year of approval of funds. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus- Project Activity page T pdf, " "OH- CITY - Columbus- Project Activity page 2. pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Baldwin Park, CA Date: 03/31/2010 DUNS #: 70207998 Program Contact Email: mpicazo@baldwinpark.com Program Contact First Name: Melecio Last Name: Ficazo Project Title: Think Green Program - Public Outreach, Education, Incentives Activity: 6 Buildings and Facilities If Other: Sector: Public If Other: Proposed Number of Jobs Created: 0. 00 Proposed Number of Jobs Retained: 1.00 Proposed Energy Saved and /or Renewable Energy Generated: n/a Proposed GHG Emissions Reduced (CO2 Equivalents): o. 000 Proposed Funds Leveraged: $0.00 Proposed EECBG Budget: 90, 000.00 Projected Costs Within Budget: Administration: $30, 240.00 Revolving Loans: Subgrants: Project Contact First Name: Melecio Last Name: Picazo Email: mpicazo @baldwinpark.com MetrlcACtivity: Workshops, Training, and Education If Other: Project Summary: (limit summary to space provided) The purpose of this activity is to provide outreach, education and samples of products exclusively to >_ the residents of Baldwin Park regarding energy efficiency and conservation. > The focus of the education will be on how energy efficiency can lower the costs of operating 'a home and/or small business. The product samples will include low cost technologies that can be implemented with little to no disruption of the structure, i.e. CFL light bulbs, weather stripping,; programmable thermostats, window film etc. The city may also generate 'a promotional and educational CD for 'delivery to target groups of dents The disks will contain information regarding the benefits of energy, water, and waste reduction. 'It will give examples of how to begin conserving The disks will also contain information regarding the City's AB 811 program and direct individuals to resources to utilize the City's program.; If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY- Columbus- Project Activity page 9.pdf, " "OH- CITY - Columbus- Project Activity page 2.pdf," and continue as needed. BALDWIN PARK COMMUNITY DEVELOPMENT REGULAR MEETING April 21, 2010 7:00 P.M. COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 rl BALDWIN P 4 A 1� k - } Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Commission or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Commission or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish- speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. p,) te"O "'Or ,ir .:'per i .iy le.' d.! `Ftks ..r,7.t da�.e. .u�; �x.uk T t th;i l a °0 r r rat - f a, ;- r.,a .hr3 k„ aa'1 ij <; 7> C. <a,r F,.a n, ti' -;,. a t t'�If s Community Development Commission Agenda —April 21, 2010 Page 1 COMMUNITY DEVELOPMENT COMMISSION REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracrones o pregur:tus hechas nor persona 0 2) Dir:grr personal a lnvestlgar y/o filar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends Commission receive and file. 2. MINUTES Staff recommends Commission approve the minutes of the special and regular meetings of April 7, 2010. ADJOURNMENT CERTIFICATION i, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. April 15, 2010. Laura M. Nieto, CMC Deputy City Clerk Community Development Commission Agenda — April 21, 2010 Page 2 owsm I Wol 7 Cri RT!Tll) •' i �il v • a --f-Al 4 81TA I 135=2-AIN ummigm=1 REPORT: CHECKREG GENERATED: 15 APR 09 11:44 RUN: TUESDAY APR132010 12:36 PAGE 3 CITY OF BALDWIN PARK CHECK REGISTER CHECK RANGE: 13186 - 13190 CHECK BANK CHECK # CHECK AMT CHECK DATE VENDOR # ADDRS # VENDOR NAME STATUS WO ------------------------------------------------------------------------------------------------------------------------------------ # A14OUNT G/L ACCT # DESCRIPTION INVOICE # INV VEND 2 13186 $740.00 04/12/10 08688 0 ALESHIRE & WYNDER LLP 456-66 836-00-000-51101 -14900-2 LEGAL SRV THRU 2/28/10 13400 216.66 834-00-000-51101-14900-2 LEGAL SRV THRU 2/28/10 1-6.67 835-00-000-5I101-14900-2 LEGAL SRV THRU 2/28/10 16.67 B31-00-000-51101-14900-2 LEGAL SRV THRU 2/28/10 16.67 832-00-000-51101-14900-2 LEGAL SRV THRU 2/28/10 16.67 833-00-000-51101-14900-2 LEGAL SRV THRU 2/28/10 2 13187 $535.00 04/12/10 00073 0 AMERICAN PLANNING ASSOCIATION 267.50 801-40-400-53330-14420-2 MEMERSHIP M CASTAGNOLA 097586-100207 267.50 806-40-400-53330-14470-2 MEMERSHIP M CASTAGNOLA 2 13188 $150.00 04/12/10 00617 0 MARIPOSA LANDSCAPES INC. 150.00 890-00-000-51101-14900-2 MAR MAINT 47609 2 13189 $425.00 04/12/10 05154 0 MELECIO PICAZO 425.00 801-40-470-53350-14420-2 RETMB-REGIST TCSC 03/31/10 2 13190 $68.73 04/1.2/10 00828 0 VALLEY COUNTY WATER DIST 68.73 890-00-000-53370-14900-2 SRV 4500 BRESSE 1/15-3/16/10 1/15/10-2/16/10 TOTAL 4 OF ISSUED CHECKS: 5 TOTAL AMOUNT: 1918.73 TOTAL # OF VOIDED/REISSUED CHECKS: 0 TOTAL AMOUNT: 0-00 TOTAL # OF ACH CHECKS: 0 TOTAL AMOUNT: 0.00 TOTAL # OF UNISSUED CHECKS: 0 VVIVIM1001UN A%J4:14t�'M MINUTES ITEM NO.- CITY OF BALDWIN PARK ILD WEDNESDAY, APRIL 07, CITY COUNCIL & COMMUNITY 2010 DEVELOPMENT COMMISSION t5 5:30 p.m. City Hall -Room 307 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor Chair Ricardo Pacheco, Mayor Pro Tern / Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Councilmembers / Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. N0 W I k 0X61 1.1 IT 4 N Mayor / Chair Lozano called the meeting to order at 5:42 p.m. UO-1we"I I Present: Council member / Member Marlen Garcia, Council member Member Mayor Member Monica Garcia, Mayor Pro Tern / Vice Chair Pacheco, Mayor / Chair Lozano. Absent: Council member/ Member Rubio. Also Present: Chief Executive Officer Singhal, Community Development Manager Castagnola, Deputy City Clerk Nieto. RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION 1. *CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8 Properties: 8554-001-806 N/A 8554-001-807 N/A 8554-001-809 14436 Ramona Blvd. Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: GTE California, Inc. Under Negotiation: Price and terms of payment 2. *CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (One case) *Amended Tuesday, April 6, 2010 @ 9:25 a.m. RECONVENE IN OPEN SESSION Reconvened in open session with all members present REPORT FROM CLOSED SESSION No reportable action was taken NEW BUSINESS 1. STUDY SESSION TO OUTLINE PARKING LOT LAYOUT, BASIC FLOOR PLANS, AND TRAFFIC CIRCULATION ELEMENTS FOR THE TRANSIT CENTER PARKING STRUCTURE Representatives from Watry presented the Council with some renderings and photos of options for the design and construction of the parking structure. Councilmember / Member Monica Garcia spoke about the walls, specifically that she did not want to see graffiti on them. Comments were made by the Council with respect to what they hoped to see on the elevations; sidewalk width, etc. Councilmember / Member Monica Garcia spoke about the City's "Green" Vision and hoped that they could consider °green° options in the future, such as solar panels. Councilmember / Member Rubio hoped to see trees surrounding the structure as well. Mayor Pro Tern / Vice Chair Pacheco spoke about the walkway from the Metrolink Station towards Ramona Boulevard and how it would tie in with the regional bus line. Councilmember / Member Marlen Garcia suggested that there be banners to hang from the structure, which would serve to promote businesses and provide advertising opportunities and public art. Councilmember / Member Rubio also suggested that the City logo be incorported onto the structure. CEO Singhal noted that there would be an exterior elevator tower that would be visible. Mayor Pro Tern / Vice Chair Pacheco requested an additional two weeks to go over the information, stating that he would email any comments he may have to CEO Singhal Page 2 of 3 ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 7:00 p.m. Approved as presented by the Council at their meeting held April 21, 2010. Laura M. Nieto, CMC Deputy City Clerk CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION MINUTES WEDNESDAY, APRIL 07, 2010 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER t Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. CUN r-NT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Rubio. 1. WARRANTS AND DEMANDS Commission received and filed. 2. MINUTES Commission approved the minutes of the special and regular meetings of March 17, 2010. ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:33 P.m, Approved as presented by the Commission at their meeting held April 21, 2010. Laura M. Nieto, CIVIC Deputy City Clerk I Fil 01 01W.A111 1 0 April 21, 20111 11 PM I REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7 :30 a.m. - 6:00 p.m.) CALL TO ORDER ROLL CALL FINANCE AUTHORITY REGULAR MEETING — 7:00 PM Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS/ON No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a mends que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximal. 1"Codigo de Gobierno §54954,2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of the regular meeting of March 17, 2010. r 0111 k,Iml:4k, II mgagIgreyixg[Wg I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. April 15, 2010. Laura M. Nieto, CMC Deputy City Clerk Finance Authority Meeting April 21, 2010 CITY OF BALDWIN PARK FINANCE AUTHORITY MINUTES I � � MCH ND. WEDNESDAY, , 2010 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Treasurer Contreras, Deputy City Clerk Nieto. City Clerk Avila was excused PUBLIC COMMUNICATIONS CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Marlen Garcia. 1. MINUTES Authority approved the minutes of the regular meeting of February 17, 2010. ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:34 p.m. Approved as presented by the Authority at their meeting held April 21, 2010. Laura M. Nieto, CMC Deputy City Clerk A I a A . T [011&011101 reivrix ffrel April 21, 20111 00 PM I REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BAL DWI] N 11 - A ,, R - K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member Monica Garcia - Member Susan Rubio - Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APA CAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMEINTARIOS DEL PUBLIC'O Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, pods hacerlo durante el periodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Members: Marlen Garcia, Monica Garcia, Susan Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISI®N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder h.„., ^men' dec /ar ci6 es o re untas hechaS or nercnna ; o 21 (-jrinir nPrennal a inuP ztinar vin fiiar AA G VG,,,[ -i „« a vc�„u, ui+,vni, p 9' p N �, i ,.y,. f.,,,,.,....,.,. ..y.... J.� -1 asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. MINUTES Staff recommends Authority approve the minutes of the regular meetings of March 17, 2010 and April 7, 2010. ADJOURNMENT CERTIFICATION I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. April 15, 2010. Laura M. Nieto, CMC Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e -mail at Inieto .baldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) CITY OF BALDWIN PARK HOUSING AUTHORITY MINUTES 1 r WEDNESDAY,Mfffik M�- 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Treasurer Contreras, Deputy City Clerk Nieto. City Clerk Avila was excused PUBLIC COMMUNICATIONS ►[071 CONSENT CALENDAR Motion: Approve CONSENT CALENDAR Moved by Chair Lozano, seconded by Member Marlen Garcia. 1. MINUTES Authority approved the regular meeting minutes of February 17, 2010 and March 3, 2010. ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:34 p.m. Approved as presented by the Authority at their meeting held April 21, 2010. Laura M. Nieto, CIVIC Deputy City Clerk CITY OF BALDWIN PARK HOUSING AUTHORITY MINUTES WEDNESDAY, APRIL 07, 2010 7:00 p.m. COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park Manuel Lozano, Mayor /Chair Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council Members /Members Maria Contreras, City Treasurer Alejandra Avila, City Clerk The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR SESSION at the above time and place. CALL TO ORDER ROLL CALL Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio, Vice Chair Pacheco, Chair Lozano. Absent: None. Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Recreation & Community Services Director Carrillo, Community Development Manager Castagnola, Public Works Director Galvez, Chief Hadsell, Finance Director Quijano, City Clerk Avila, City Treasurer Contreras, Deputy City Clerk Nieto. PUBLIC COMMUNICATIONS NONE PUBLIC HEARING 1. BALDWIN PARK HOUSING AUTHORITY'S CAPITAL FIND PUBLIC HOUSING AGENCY 2010 -2014 FIVE YEAR PLAN (PHA) AND FY 2010 -2011 Housing Manager Ruelas presented the report. Chair Lozano opened the public hearing. Seeing no interest, the public hearing was closed Motion: Approve the adoption and approval of the Capital Fund Public Housing Agency (PHA) Five Year Plan and FY 2010 -2011 PHA Annual Plan and waive further reading, read by title only and adopt Resolution No. HA 2010 -002 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING 2010- 2014 FIVE YEAR PLAN AND ANNUAL AGENCY PLAN FOR FY 2010 - 2011" as required by the U.S. Department of Housing and Urban Development (HUD.) Page 1 of 2 ADJOURNMENT There being no other matters for discussion the meeting was adjourned at 8:35 p.m. Approved as presented by the Authority at their meeting held April 21, 2010. Laura M. Nieto, CIVIC Deputy City Clerk