HomeMy WebLinkAbout2010 06 16• I I . . 0 • 0
• THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK •
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, JUNE 16, 2010 at 6:00 P.M. at City Hall, 14403 East Pacific Avenue, Baldwin
Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: June 10, 2010
Manuel Lozano
Mayor
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on June 10, 2010.
Laura M. Nieto, CMC
Deputy City Clerk
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL MEETING
June 16, 2010
6:00 P.M.
CITY HALL - Council Chamber
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
Manuel Lozano
- Mayor /Chair
Ricardo Pacheco
- Mayor Pro Tem /Vice Chair
Marlen Garcia
- Council Member /Member
Monica Garcia
- Council Member /Member
Susan Rubio
- Council Member /Member
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTELA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish- speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por tres (3) minutes. Hay
un interprete para su conveniencia.
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL MEETING — 6:OOP.M.
CALL TO ORDER
ROLL CALL: Councilmembers/Members: Marlen Garcia, Monica
Garcia, Susan Rubio, Mayor Pro Tem[Vice Chair Ricardo
Pacheco and Mayor/Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera e/ limite Para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y16 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
1 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION GC§54956.9(b)
One (1) Case
2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and
other representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police
Management Employees; Confidential Employees;
Confidential Management and Baldwin Park Police Officer's
Association
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8
Properties: 8437-004-059 Henry H. and Kao Chang 4212 Maine
8437-004-060 J&J Warehouse Co. / Newman Tek Capital 14417 Ramona
8437-004-061 14433 Baldwin Park LLC 14433 Ramona
8437-004-062 14433 Baldwin Park LLC 14433 Ramona
8437-004-063 J&J Warehouse Co. / Newman Tek Capital N/A
8437-004-064 J&J Warehouse Co. / Newman Tek Capital 14467 Ramona
8437-004-065 J&J Warehouse Co. / Newman Tek Capital 14519 Ramona
8437-004-066 J&J Warehouse Co. / Newman Tek Capital 14483 Ramona
8437-004-067 J&J Warehouse Co. / Newman Tek Capital 14455 Ramona
8437 - 004 -068 Bank of America
8437 - 004 -069 J &J Warehouse Co. / Newman Tek Capital
8437 - 004 -070 Roxbury Properties
8437 - 004 -959 Baldwin Park Co. Water District
Negotiators: Vijay Singhal and Joseph W. Pannone
Negotiating Parties: Above -named property owners
Under Negotiation: Terms and conditions
B) Properties: 8554 - 001 -806 N/A
8554 - 001 -807 N/A
8554 - 001 -808 14436 Ramona Blvd.
8554 - 001 -809 14436 Ramona Blvd.
Commission Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: GTE California, Inc.
Under Negotiation: Price and terms of payment
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957)
Title: Community Development Manager
Title: Human Resources Manager
Title: City Planner
Title: Housing Manager
5. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiator: Vijay Singhal, Chief Executive Officer
Un- represented
Employees: Community Development Manager
Human Resources Manager
City Planner
Housing Manager
RECONVENE IN OPEN SESSION
ADJOURNMENT
CERTIFICATION
14401 Ramona
4124 Maine
4124 Maine
14521 Ramona
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the
laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24
hours prior to the meeting. April 29, 2010.
'1 1.)4.
J6 wt�&
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and suF,orting documentation pertaining to each item on this agenda are available
for public viewing and inspection at City Hall, 2" Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011,
ext. 466 or via e -mail at lnieto(d�baldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
U . MA
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i0
June •
11 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
BALDWIN
-
Manuel Lozano
Ricardo Pacheco
Marlen Garcia
Monica Garcia
Susan Rubio
- Mayor
- Mayor Pro iem
- Councilmember
- Councilmember
- Councilmember
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOA DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, para
agenda on any matter posted on the agenda or hablar sobre cualquier asunto publicado en la agenda o
on any other matter within its jurisdiction. If you cualquier terra que este bajo su jurisdiccion. Si usted
wish to address the City Council or any of its desea la oportunidad de dirigirse al Concilio o alguna de
Agencies, you may do so during the PUBLIC sus Agencias, pods hacerlo durante el periodo de
COMMUNICATIONS period noted on the Comentarios del Publico (Public Communications)
agenda. Each person is allowed three (3) anunciado en la agenda. A cada persona se le permite
minutes speaking time. A Spanish speaking hablar por tres (3) minutos. Hay un interprete para su
interpreter is available for your convenience. conveniencia.
M
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CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
CITY COUNCIL
REGULAR MEETING — 7:00 PM
Councilmembers: Marlen Garcia, Monica Garcia,
Susan Rubio, Mayor Pro Tern Ricardo Pacheco and
Mayor Manuel Lozano
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation by CIOex on Global Program Services
• Certificate of Appreciation to Jones Junior High School Crossing Guard Leonora
Barajas
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC /OS DEL INTERPRETE
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council receive and file.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE
PERIOD OF JUNE 16, 2010 - JULY 20, 2010
Staff recommends City Council approve the preparation and presentation of the
plaques, proclamations and certificates as outlined in the staff report.
City Council Agenda — June 16, 2010
Page 2
3. MINUTES
Staff recommends City Council approve the special meeting minutes of June 2, 2010.
4. CLAIM REJECTIONS
Staff recommends City Council reject the claims of Gloria Rodriguez and Ben Pon and
direct staff to send the appropriate notices of rejection to claimants.
5. CONSIDERATION TO CANCEL LEGISLATIVE BODY MEETINGS OF JULY 7, 2010
(See related Item #3 on Community Development Commission Agenda)
Staff recommends City Council and Community Development Commission cancel the
July 7, 2010 meetings and direct the City Clerk to post the appropriate notices of
cancellation.
6. ESTABLISH APPROPRIATION LIMIT FOR FISCAL YEAR 2010 -2011
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2010 -030 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL APPROPRIATION
LIMIT FOR THE FISCAL YEAR 2010 - 2011."
7. RESOLUTION DECLARING SUPPORT FOR AN ENERGY PARTNERSHIP
BETWEEN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS,
SOUTHERN CALIFORNIA EDISON AND THE CITY OF BALDWIN PARK
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2010 -029 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, STATE OF CALIFORNIA, DECLARING THE CITY'S
SUPPORT FOR AN ENERGY PARTNERSHIP BETWEEN SOUTHERN CALIFORNIA
EDISON AND THE CITY OF BALDWIN PARK."
6. RESOLUTION AUTHORIZING PARTICIPATION IN THE LOS ANGELES COUNTY
ENERGY PROGRAM (LACEP)
Staff recommends City Council 1) waive further reading, read by title only and adopt
Resolution No. 2010 -024 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, STATE OF CALIFORNIA, CONSENTING TO INCLUSION
OF PROPERTIES WITHIN THE INCORPORTATED AREA OF THE CITY IN LOS
ANGELES COUNTY ENERGY PROGRAM TO FINANCE DISTRIBUTED
GENERATION RENEWABLE ENERGY SOURCES AND ENERGY AND WATER
EFFICIENCY IMPROVEMENTS, APPROVING THE REPORT SETTING FORTH THE
PARAMETERS OF THE REFERENCED PROGRAM AND CERTAIN MATTERS IN
CONNECTION THEREWITH" and 2) direct staff to deliver a certified copy of the
adopted resolution to the Los Angeles County Office of Sustainability, located at 1100
North Eastern Avenue, Los Angeles, California 90063.
9. RESOLUTION NO. 2010 -021 APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2010 -2011, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2010 -021 entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2010 -2011, DECLARING THE INTENT TO LEVY
City Council Agenda —June 16, 2010 Page 3
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING."
10. RESOLUTION NO. 2010 -022 APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2010 -2011,
DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2010 -022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2010-
2011, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
11. AUTHORIZE STAFF TO RESEARCH, DEVELOP AND ISSUE A REQUEST FOR
PROPOSALS FOR SPECIALIZED FIRMS THAT CAN MANAGE THE CITY'S PEG
ACCESS CABLE CHANNEL
Staff recommends Clty Council authorize staff to research, develop and Circulate a
Request for Proposals for the ongoing management and programming of the City's PEG
Cable Channel.
12. AWARD A CONSTRUCTION MANAGEMENT CONTRACT FOR THE RAMONA "A" —
1605 TO FRANCISQUITO ROADWAY REHABILITATION, FEDERAL PROJECT NO.
ESPL -5323 (018) — FTIP NO.: LAES411
Staff recommends, as endorsed by Council oversight, that the City Council award a
Construction Management Contract to AAE, Inc. in the amount not to exceed $61,220
and authorize the Mayor to execute the Agreement.
13. AWARD A CONSTRUCTION MANAGEMENT CONTRACT FOR THE RAMONA "B"
ROADWAY REHABILITATION — FRANCISQUITO TO MERCED, FEDERAL
PROJECT ESPL -5323 (019) — FTIP NO.: LAES415
Staff recommends, as endorsed by Council oversight, that the City Council award a
Construction Management Contract to Del Terra Real Estate Services, Inc. (dba Del
Terra Group) in the amount not to exceed $100,365 and authorize the Mayor to execute
the Agreement.
14. PROPOSED CONTRACTUAL SERVICE AGREEMENT BETWEEN THE CITY OF
BALDWIN PARK (POLICE DEPARTMENT) AND TRANS WESTERN SALES
Staff recommends City Council 1) approve the proposed annually recurring contractual
service agreement with vendor Trans Western Sales and 2) authorize the Chief of
Police, or her designee, to complete all appropriate documentation.
15. "SAFE DRUG DROP OFF" PROGRAM
Staff recommends City Council 1) direct the Chief of Police to begin implementation of a
"Safe Drug Drop Off" Program using Option 2 (Curbside, Inc.) as outlined in the staff
report; 2) authorize the Chief of Police to complete all appropriate documentation to
contract with Curbside, Inc. and 3) direct the Chief of Police to work in conjunction with
the Finance Manager to complete a budget appropriation for the amount not to exceed
$5,000 from the General Fund in the FY 2010/2011 budget.
City Council Agenda — June 16, 2010
SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you
wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing.
16. PUBLIC HEARING TO CONSIDER AN EXTENSION OF THE EXISTING CITY -WIDE
MORATORIUM ON DRIVE - THROUGH FACILITIES / ESTABLISHMENTS
Staff recommends City Council conduct the public hearing and following the public
hearing 1) adopt Attachment #2 as presented in the staff report, entitled "REPORT OF
MEASURES TAKEN TO ALLEVIATE THE CONDITIONS THAT LED TO THE
ADOPTION OF ORDINANCE 1333 "; and 2) waive further reading, read by title only and
adopt Ordinance 1334 entitled "AN INTERIM ORDINANCE OF THE CITY OF
BALDWIN PARK, EXTENDING A CITYWIDE MORATORIUM ON DRIVE - THROUGH
FACILITIES /ESTABLISHMENTS"
REPORTS OF OFFICERS
17. REVIEW OF COMMISSION APPLICANTS AND CONSIDERATION OF
APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL THE JUNE 30, 2010
SCHEDULED VACANCIES
Staff recommends City Council review all Commission applications and:
1) Take nominations and adopt Resolution No. 2010 -025 entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
AMENDING RESOLUTION NO. 2009 -039 APPOINTING AN INDIVIDUAL TO THE
HOUSING COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY
TO OFFICE NO. 1 FOR A TERM EXPIRING JUNE 30, 2011"
2) Take nominations and adopt Resolution No. 2010 -026 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -029 APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY: -
TO OFFICE NO. 1 FOR A TERM TO JUNE 30, 2012; AND -
TO OFFICE NO. 2 FOR A TERM TO JUNE 30, 2012" and direct
staff to re- notice the un- filled vacancies and bring back to a future meeting for
appointment; and
3) Take nominations and adopt Resolution No. 2010 -027 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2010 -007 APPOINTING INDIVIDUALS TO THE PLANNING
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 3 FOR A TERM TO EXPIRE JUNE 30, 2012;
TO OFFICE NO. 4 FOR A TERM TO EXPIRE JUNE 30, 2012; AND
TO OFFICE NO. 5 FOR A TERM TO EXPIRE JUNE 30,2012" and
4) Take nominations and adopt Resolution No. 2010 -028 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2009 -040 APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY: TO OFFICE NO. 1 FOR A TERM EXPIRING
JUNE 30, 2012; TO OFFICE NO. 2 FOR A TERM EXPIRING
JUNE 30, 2012; TO OFFICE NO. 3 FOR A TERM EXPIRING JUNE 30,
2012; TO OFFICE NO. 6 (SVHS) FOR A TERM TO JUNE 30,
City Council Agenda — June 16, 2010
Page 5
2011; AND TO OFFICE NO. 7 (BPHS) FOR A TERM TO JUNE
30, 2011° and defer appointment to Office No. 8 (NPHS) until such time as a nomination
is received from the school
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
• Request by Mayor Lozano for discussion on the following:
1) Council discussion regarding noise - reduction (air -horn) for the Metrolink train; and
2) Council discussion on Ordinance No. 1290 and its impacts on businesses and to
allow the opening of Superior Grocers
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the
laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. June 10, 2010.
` J�w
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960 -4011, ext.
466 or via e -mail at Inietonbaldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — June 16, 2010
Page 6
BALDWIN
P , A, R, K
TO:
FROM:
DATE:
SUBJECT:
9W4
JUN 16
CITY OF BALDWIN PARK STAFFJR�P� RT '
Honorable Mayor and Members of the City Council
Morena Quijano, Finance Director
June 16, 2010
Warrants and Demands
The purpose of this report is for the City Council to allow the payment of Warrants and
Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The Finance Department has recently converted to a new financial system. The Claims
d Demands �,,,,,, ,+ H.,� h,,,,r ,� f,,,� d +� t report the required
ai ee vex i oands report 1vo 0 0 oac o oas been o 110th ieU and continues o rc oo
information in accordance with the Government Code.
The payroll of the City of Baldwin Park consisting of check numbers 192290 — 192338
Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control numbers 208618 — 208879 for the period of May 16, 2010
through May 29, 2010 inclusive, have been presented and hereby ratified, in the amount
of $395,299.87.
General Warrants, including check numbers 180575 to 180743 inclusive, in the total
amount of $1,562,476.00 constituting claims and demands against the City of Baldwin
Park, are herewith presented to the City Council as required by law, and the same hereby
ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
•
Receive and File
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I, CITY OF BALDWIN PARK STAFF RE-Ab4fi
R A I nNA11 KT ITEM NO. ---- .. 2w-
.
TO: Honorable Mayor & Members of the CityC ulppil
FROM: Vijay Singhal, Chief Executive Officer
DATE: June 16, 2010
SUBJECT: Proposed Recognitions by the Mayor and City Council for the period
of June 16, 2010 — July 21, 2010
P1 1PPr1Q1=
The purpose of this report is to seek approval of the City Council of requests for
plaques, proclamations and certificates; and to recap approved emergency requests.
REQUESTS/RECAP
The following requests for plaques and certificates were received:
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Time/Date/Place of
Date Needed
Requested By
List of Honorees
Presentation
CA Center for
HEAC Healthy Teens on
6:00pm/June 14"'
Certificates
Public Health
the Move Graduates
Roy's Hawaiian Fusion
06-14-10
Advocacy
641 East Colorado
Blvd., Pasadena
Councilmember
M. Ricardo Calderon, M.D.
Plaque will be sent to
Plaque
Marlen Garcia
recognition for years of
the County Office
06-16-10
service with LA County
Health Department
Planning Division
Participating Restaurants
12:00pm/June 17 th
Certificates
in BP for their Volunteer
ARC
06-17-10
Menu Labeling Program
that Launches in Baldwin
Park
Chief Hadsell
Fire Captain Bernard
1 1:00am/June 21S
Plaque
"Barney" Mangold,
Fire Station 29
06-21-10
retirement recognition
14334 Los Angeles St.
Baldwin Park
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
MINUTES
Manuel Lozano, Mayor/ Chair
Ricardo Pacheco, Mayor Pro Tern / Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio
Councilmembers / Members
Maria Contreras, City Treasurer Alejandra Avila, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
Mayor /Chair Lozano called the meeting to order at 6:17 p.m.
Present: Councilmember / Member Marlen Garcia, Council Member /
Member Rubio, Mayor / Chair Lozano.
Absent: Councilmember / Member Monica Garcia, Mayor Pro Tern / Vice
Chair Pacheco.
Also Present: Chief Executive Officer Singhal, City Attorney Pannone, Deputy
City Clerk Nieto.
PUBLIC COMMUNICATIONS
7,1391M
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8
Properties: 8437 - 004 -059 Henry H. and Kao Chang 4212 Maine
8437- 004 -060 J &J Warehouse Co. / Newman Tek Capital 14417 Ramona
8437 - 004 -061 14433 Baldwin Park LLC 14433 Ramona
8437 - 004 -062 14433 Baldwin Park LLC 14433 Ramona
8437 - 004 -063 J &J Warehouse Co. / Newman Tek Capital N/A
8437 - 004 -064 J &J Warehouse Co. / Newman Tek Capital 14467 Ramona
Page 1 of 3
8437-004-065 J&J Warehouse Co. / Newman Tek Capital 14519 Ramona
8437-004-066 J&J Warehouse Co. / Newman Tek Capital 14483 Ramona
8437-004-067 J&J Warehouse Co. / Newman Tek Capital 14455 Ramona
8437-004-068 Bank of America 14401 Ramona
8437-004-069 J&J Warehouse Co. / Newman Tek Capital 4124 Maine
8437-004-070 Roxbury Properties 4124 Maine
8437-004-959 Baldwin Park Co. Water District 14521 Ramona
Negotiators: Vijay Singhal and Joseph W. Pannone
Negotiating Parties: Above-named property owners
Under Negotiation: Terms and conditions
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957)
Title: City Planner
Title: Housing Manager
3. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiator: Vijay Singhal, Chief Executive Officer
Un-represented
Employees: City Planner
Housing Manager
4. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and
other representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical
Employees; Police Management Employees; Confidential Employees;
Confidential Management and Baldwin Park Police Officer's Association
RECONVENE IN OPEN SESSION
The Council / Commission reconvened in open session Mayor / Chair Lozano,
Mayor Pro Tern / Vice Chair Pacheco and Councilmembers / Members Marlen
Garcia and Rubio present
REPORT FROM CLOSED SESSION
No reportable action was taken
Page 2 of 3
UUNIFE0111 :�- kIIM1:4 i• It
There being no other items for discussion the meeting was adjourned at 7:00 p.m.
Approved as presented by the Council / Commission at their meetings held June
16, 2010.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 3 of 3
P -A, R- K
TO:
FROM:
DATE:
PURPOSE
JUN 16
ITEM NO. Lq_
Honorable Mayor and City Council Members
Shama P. Curian, Sr. Human Resources Analyst
June 16, 2010
Claim Rejection
This report requests the City Council reject the Claims for Damages to Person or
Property received for filing against the City.
BACKGROUND DISCUSSION
In order for the statute of limitations to begin on the claims received, it is necessary for
the City Council to reject the claim by order of a motion and that the claimant is sent
written notification of said action.
Staff recommends City Council reject the claims of Gloria Rodriguez and Ben Pon, and
direct staff to send the appropriate notice of rejection to claimant.
Attachment(s)
Claim filed by:
• Rodriguez, Gloria DOL:05/27/2010
• Pon, Ben DOL 05/14/2010
CITY OF BALDWIN PARK
BAIDWUN CLAIM FOR DAMAGES
O PERSON PROPERTY
INSTRUCTIONS
1. READ CLAIM THOROUGHLY.
2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS.
3. THIS FORM MUST BE SIGNED.
4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706
WARNING
• CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED
NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
• ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE
OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
Ysl
Clerks Official
Filing Stamp
To: City of Baldwin Park
4. Claimant's Date of Birth (if a minor)
[ilia Iq 3
1. Name of Claimant
C V1
5. Claimant's Occupation
5t 0i
2. Home Address of Claimant
Sov1tcl� e A ve
6. Home Telephone Number
A 5 3851
3. Busines Address of Claimant
7. Business Telephone Number
r,% Av
8. Name and address to which you desire notices or communications to be sent regarding this claim:
r � soi!/1 � a �_ e O
9. When did D M or INJURY occur?
10. Names of any City employees involved in INJURY or DAMAGE:
Date: 5 t 2-C110 Time: 10 PIM
Name Department
If claim is for Equitable Indemnity, give datd claimant
served with complaint:
11. Where did 5AMArF nr IN.II IRY occur?
fm1°l ! � (�$�'( `srUV_N Ae vri ful Lil y 5 ai
12. Describe in detail how the DAMAGE or INJURY occurred.
W V I Jle (tail A- VXITt A/ ATP TIHOW 144TH WT T Ovs °� -f
13. Were police or paramedics called? Yes El No In",
1 If physician was visited due to injury, include date of first visit and physician's
.
If yes, was a report filed? Yes El No 1771
name, address and phone num er:
Rl
If yes, what is the Report No? 14
14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional sheet if necessary)
� ( &J WP k//1 Al
15. List damages incurred to date? L 91ACe r
`Lii It d�Y`to
f )X afC�
" y VeAP,
16. Total amount of claim to date: $ Basis for Computation: I�Gxf(i ZGt { ���
Limited Civil Case: 2Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount
shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).)
17. Total amount of prospective damages: $ �_/# ( Basis for Computation: ewA ai, C' �� G�
18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:
Name Address iu� Phone
Name Address Phone
19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date:
I hereby certify (or declare) under penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge.
nat Relationship to Claimant Printed Name Date
Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7/06)
W
ve CITY OF BALD BALDWIN ► '" 'r Ra
i. CLAIM FOR DAMAGES
P, A, R, K TO PERSON OR PROPERTY
INSTRUCTIONS
1. READ CLAIM THOROUGHLY.
2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS.
3. THIS FORM MUST BE SIGNED.
4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706
WARNING
• CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED
NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
• ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE
OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
!�A AY 21 2 .I t ii
Clerk's Official
Filing Stamp
To: City of Baldwin Park
4. Claimant's Date of Birth (if a minor)
1. Name of Claimant (6 // ✓a
`�( lam/ \ �-a,_ %✓S..t 1 { C. 2—
5. Claimant's Occupation
C` 0, �,Y,\tit, {r
2. Home Address of Claima t q`
2-\ `ie�l{C��'t �-e- � �� Ls1 An tt C.C. q`i' i
6. Home Telephone Number
Vim), � 9' —= f , -e
A
3. Business Address of Claimant
7 Business Telephone Number
p
8. Name and address to which you desire notices or communications to be sent regarding this claim:
k
9. When did DAMAGE or INJURY occur?
10. Names of any City employees involved in INJURY or DAMAGE:
Date: `} 12-i Time: t : C . LA ,
Name Department
If claim is for Equitable Indemnity, give date claimant
E
served with complaint:
11. Where did DAMAGE or INJURY occur? yy tfy' j �t
1 °✓�'.
12. Describe in detail how the DAMAGE or INJURY occurred. Fg
4:_ .� ie^ tar„? 6✓Aiv a� ` r k-- :as,: l5 8..% i$ ,. lJ.., ., fe C�.Y h. ,i�v1 11 �G R.i -S C, �4E4i. %,�„4't C� ^:. `.�... C1� L.,�''.r. �5� � 0"'C—Ii�:9t!`tY`���
14. I physician was visited d e to injury, include date of first visit and ph ician's
13. Werei police or paramedics called? Yes ❑ No ®
name, address and phone number:
If yes, was a report filed? Yes ❑ No ZI
'
If yes, what is the Report No ?�
14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary)
\5
15. List damages incurred to date?
� 3., • z ,. r tl i Q. Gi
�. J
C. C � 'C 'C
16. Total amount of claim to date: $ 2- Z" Basis for Computation: dk-,,( d -(:�a r t! kr c- -e-
Li m i 'Led Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount
shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).)
17. Total amount of prospective damages: $ Basis for Computation:
18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information:
Name Address I Ni. < ', =° 1 Phone
J
Name Address Phone
19. Signature of Claimant or person filing on claimant's behalf, relationship to claimant and date:
certify (or declare nder penalty of perjury under the laws of the state of California that the foregoing is true and correct to the best of my knowledge.
4�g-nture
, Relationship to Claimant Printed Name Date
Note: Presentation of a false claim is a fellony (venal Code Section 1 .2) uC; Form 1 (Kev rrub)
r
CITY OF BALDWIN PARK
�uilllN
i
STAFF REPORT
TO: Honorable Mayor and City Council Members
Community Development Chair and Co 7:750�1 o Members
FROM: Vijay Singhal, Chief Executive Officer
DATE: June 16, 2010 ' ;,
SUBJECT: Consideration to Cancel Legislative Body Meetings of July 7, 2010 (see
related Item #3 on Community Development Commission Agenda)
UEMMMA
This report requests that the City Council and Community Development Commission
consider cancelling their meetings of July 7, 2010.
BACKGROUND /DISCUSSION
This year, the Independent Cities Association Annual Conference will be in Rancho
Bernardo beginning Thursday, July 8, 2010 through Sunday, July 11, 2010. In anticipation
of attendance by Councilmembers and staff, and in order to facilitate their arrivals for full
participation in the conference, it is recommended that the Council and Community
Development Commission cancel the July 7, 2010 meetings and reconvene their business
agendas to the July 21, 2010 scheduled meeting date.
Staff will monitor and evaluate items requiring Council and / or Commission action and if
there are any pressing matters requiring approval, staff will communicate its request for a
special meeting
. 0 ki I
Staff recommends City Council and Community Development Commission cancel the July
7, 2010 meetings and direct the City Clerk to post the appropriate notices of cancellation.
w
TO:
l
Honorable Mayor and City Council
FROM: Lorena Quijano, Finance Director
DATE: June 16, 2010
SUBJECT: Establish Appropriation Limit for Fiscal Year 2010 -2011
This Report recommends that the City Council adopt a resolution establishing the City's
appropriation limit for Fiscal Year 2010 -2011 as required by State Law.
Article XIII.13 of the California State Constitution specifies that appropriations made
by State and local governments may increase annually by a factor comprised of the
change in populations combined with either the change in California per capita
personal income or the change in the local assessment roll due to local non-
residential construction, whichever is greater.
DISCUSSION
Data provided by the State Department of Finance indicates that the City's
population change over last year is 0.57 %. The Per Capita Personal Income
change is — 2.54 %. These factors combined will increase the City's annual
appropriation limit to $57,831.072 for Fiscal Year 2010 -2011. Although the law
authorizes the City to spend up to this amount from the proceeds of taxes, the
Fiscal Year 2010 -2011 budget proposes to appropriate only 40 % of this allowable
limit.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution setting the City's
appropriation limit for Fiscal Year 2010 -2011 at $57,831,072.
1. Appropriation Worksheet
2. Resolution Adopting Appropriation Limit
RESOLUTION NO. 2010 -030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL
APPROPRIATION LIMIT FOR THE FISCAL YEAR 2010-
2011
WHEREAS, Article XIIIB of the California Constitution requires the Legislative Body to
establish an Appropriations Limit annually beginning with the Fiscal Year ending June
30, 1981; and
WHEREAS, the City Council is required by Section 7910 of the Government Code, to
establish its Appropriations Limit by Resolution; and
WHEREAS, the Appropriations Limit documentation has been available for public
inspection for the required fifteen days, in accordance with Section 7910 of the Government
Code, prior to the approval of the limit by the Legislative Body.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby
resolve as follows:
SECTION 1. The Appropriations Limit for the Fiscal Year 2010 -2011 has been
determined to be $57,831,072 and was prepared using the change in the Per Capita
Personal Income change of —2.54% and the City population increase of 0.57 %. as
provided by the State Department of Finance, pursuant to Sections 2227 and 2228 of the
Revenue and Taxation Codes, calculation as of January 2010
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and the same shall be in full force and effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED by the City Council of the City of
Baldwin Park this day of 12010
MANUEL LOZANO
MAYOR
Resolution No. 2010-030
Page 2
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES S.
CITY OF BALDWIN PARK
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at an adjourned regular meeting of the City
Council on the day of 1 2010 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
DETERMINATION OF APPROPRIATION LIMIT
FISCAL YEAR 2010 -2011
APPROPRIATION LIMIT FOR FISCAL YEAR 2008/2009:
APPROPRIATION LIMIT FOR FY 2010 -2011
ADJUSTMENT FACTORS:
Per Capita Change:
Population Change:
CALCULATION FACTOR FOR FY 2010 -2011
ANNUAL APPROPRIATION LIMIT:
-2.54%
0.57%
APPROPRIATION SUBJECT TO LIMITATION FOR FY 2010 -2011
Proceeds of Taxes:
Exclusions
Appropriations Subject to Limitation
Current Year Limit
59,003,776
Ratio 0.9746
Ratio 1.0057
Over /(Under) Limit
TOTAL PROCEEDS AND NON - PROCEEDS OF TAXES (General Fund Only)
0.9801
57,831,072
16,850,000
16,850,000
57,831,072
(40,981,072)
24,766,000
PERCENT OF TOTAL APPROPRIATIONS LIMIT FROM PROCEEDS OF TAXES 40%
HM
R7-1% 114
Honorable Mayor and Members of the Council
Vijay Singhal, Chief Executive Officer
Marc Castagnola, Community Development Mana
June 16, 2010
ITEM NO.
SUBJECT: Resolution Declaring Support for an Energy Partnership between
the San Gabriel Valley Council of Governments, Southern
California Edison, and the City of Baldwin Park
1:11IN
The purpose of this staff report is for the City Council to consider the adoption of the
attached resolution declaring support for an energy partnership between the San Gabriel
Valley Council of Governments, Southern California Edison and the City of Baldwin Park.
-09 1
The San Gabriel Valley Energy Wise Partnership (SGVEWP) is an innovative partnership
between thirty San Gabriel Valley cities, the Southern California Association of
Governments (SLAG), the San Gabriel Valley Council of Governments (SGVCOG), and
Southern California Edison (SCE). The partnership provides residents and businesses in
the San Gabriel Valley with vital energy efficiency information, training and materials to
help reduce energy use and expenses.
The partnership offers a package of energy offerings to participating cities, including
energy audits, technical assistance and specialized energy efficiency incentives. The
SGVEWP is managed by Intergy Corporation and contracted by SCE. The partnership as
a whole has achieved more than 1.5 kwh in energy savings through energy efficient
upgrades.
DISCUSSION
While the City of Baldwin Park has been a participant in the SGVEWP, SCE is now asking
for a more formal commitment from cities in the form of a resolution. Local demand for
electricity has grown substantially, and it is expected that demand for electricity will
continue to grow in the near future to support a growing population. Energy efficient
programs enhance our environment by improving air quality, reducing pollution, and
conserving natural resources.
Energy Partnership Support Resolution
June 16, 2010
Page 2 of 3
The SGVCOG works closely with SCE to identify eligible activities appropriate to the needs
and interests of the San Gabriel Valley. One of these activities is the Home Energy
Performance Workshop. This workshop enables local governments who have limited
resources and need assistance with improving compliance for existing energy codes,
rather than solely focus on adopting more stringent codes. These workshops focus on
educating residents, contractors, and City staff on the importance of energy efficiency as a
first step in reducing energy costs. The workshops will inform residents as to how they can
maximize energy savings and utilize the most cost - effective approach for equipment
upgrades. Additionally, these workshops will also offer SCE the opportunity to describe
their "Whole House Retrofit" program which will be launching this summer.
The timing of these workshops is important as the County will introduce its AB 811 Energy
Efficiency Financing Program in the coming months, and these workshops will serve as a
springboard in announcing the program to Los Angeles County residents. AB 811 also
known as the Los Angeles County Energy Program (LACEP). This is a comprehensive
energy efficiency retrofit program that offers innovative financing in order to increase the
number of energy retrofits and renewable power system installations for residential
buildings in Los Angeles County. The City of Baldwin Park is already slated to host one of
these workshops on Tuesday, August 3r at 6:00 p.m. at the Julia McNeill Senior Center.
Another opportunity that will be available to SCE partners is the ability to purchase, at a
significantly reduced cost, the Energy Management System that was purchased by the
County of Los Angeles. The County purchased an unlimited license for an online system
which for a nominal fee, cities can track and monitor energy usage in their facilities. This
will allow cities to strategize cost - effective measures that significantly impact building
efficiency. Under the proposed proposal, the SGVCOG in partnership with the County of
Los Angeles and SCE will develop an implementation strategy for ongoing management of
the system. At this time, the County and the SGVCOG have applied for grant funding to
maintain the system.
By formally adopting this Resolution, the City of Baldwin Park will be eligible for a higher
level of incentives and rebates from SCE. This partnership will further the City's ability to
comply with the requirements of AB 32, which call for a 15 percent reduction in
greenhouse gas emissions for municipal activities by 2020. Additionally, the SCE
partnership has many facets which will be incorporated into the City's move toward
sustainability
There is no financial impact to the City for our participation. On the contrary, it is hoped
City of Baldwin Park's partnership with Southern California Edison will provide
opportunities to obtain financial incentives and rebates by implementing energy saving
measures.
Energy Partnership Support Resolution
June 16, 2010
Page 3 of 3
Staff recommends that the City Council adopt Resolution No. 2010 -029, entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, STATE OF
CALIFORNIA, DECLARING THE CITY'S SUPPORT FOR AN ENERGY PARTNERSHIP
BETWEEN SOUTHERN CALIFORNIA EDISON AND THE CITY OF BALDWIN PARK ".
/attachments:
Attachment #1 — Resolution No. 2010 -029
Attachment #2 — San Gabriel Valley Energy Wise Flyer
i
RESOLUTION NO. 2010 — 029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, STATE OF CALIFORNIA, DECLARING
THE CITY'S SUPPORT FOR AN ENERGY PARTNERSHIP
BETWEEN SOUTHERN CALIFORNIA EDISON AND THE
CITY OF BALDWIN PARK.
WHEREAS, the City Council supports "energy efficiency" initiatives, policies, and
construction standards in order to ensure that the City of Baldwin Park follows and
encourages sustainable policies and practices; and
WHEREAS, new housing starts and population growth in California is considerably
higher than past history, and are expected to outpace the national average through the
year 2010; and
WHEREAS, local demand for electricity has grown substantially, and it is expected
that demand for electricity will continue to grow in the near future to support a growing
population; and
WHEREAS, most citizens and businesses spend more in energy bills than they do
on local taxes, it makes economic sense and good public policy to encourage energy
efficiency where possible in the City of Baldwin Park; and
WHERE —AS, energy efficient programs enhance our environment by improving air
quality, reducing pollution, and conserving natural resources; and
WHEREAS, it is vital for our community to keep dollars local and to encourage
innovations in the way we behave, build, and incorporate energy into our everyday
business and personal lives; and
WHEREAS, there is movement within the California communities and businesses
to improve everyday practices and to create more sustainable and "greener" cities; and
WHEREAS, the City seeks to promote innovative methods and state -of- the -art
technologies used in the design and construction of new residential buildings within the
City, in order to bring our energy and natural resource consumption in line with goals of
sustainability; and
WHEREAS, the San Gabriel Valley Energy Wise Partnership (SGVEWP) is an
innovative partnership between the Southern California Association of Governments
(SCAG) and Southern California Edison, benefiting 30 San Gabriel Valley cities with help
from the San Gabriel Valley Council of Governments (SGVCOG); and
0
WHEREAS, the City of Baldwin Park is taking steps towards energy-efficiency
upgrades to City Hall and the Community Center; and
WHEREAS, the City of Baldwin Park has exhibited a desire to be a model City on
energy-efficiency; and
NOW, THEREFORE, the City Council of the City of Baldwin Park DOES HEREBY
RESOLVE, as follows:
SECTION 1. That the City of Baldwin Park supports a commitment to sustainable
practices through energy efficiency, and will provide leadership and guidance in
promoting, facilitating, and instituting such practices in the community.
SECTION 2. That the City of Baldwin Park supports and endorses the Local Government
Partnership as an effective method to help meet long-term community economic and
environmental goals.
SECTION 3. That the City of Baldwin Park will provide special recognition to all City
agencies and local non-profits that utilize any of the programs encompassed by SCE's
Local Government Partnership.
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution.
Im!
Manuel Lozano, Mayor
ATTEST:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
1, LAURA M. NIETO, CIVIC, Deputy City Clerk, of the City of Baldwin Park, do hereby
certify that the foregoing Resolution No. 2010 - 029 was duly and regularly approved and
adopted by the City Council of the City of Baldwin Park at a regular meeting thereof, held
on the 16th day of June, 2010 by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
1 ■
i
Home Energy Performanee
Making the Most of Your
Home Improvements and Renovations
Thinking about home improvements? Learn how you can stop wasting energy and
increase the comfort of your home with simple, affordable energy efficiency fixes and
retrofits. Learn about the "Energy Upgrade California" Initiative and how to take
advantage of the latest technology, rebates, tax credits and incentives that help offset
«mum�mmo��
San Gabriel Valley There isnocos to P|easecaU(6Z6�64- 7O2)urvb�
J ��������� C�u� ` � ~ =—��°^~��'` v[0ovommoo� www.s8venergywiseurg to/eki�ertoa�end. Space is|im�ed.
This program is funded by Ca I iforni a utility customers and administered by Southern California Ed i son under the auspices m the California Pub icuti I ities Commission.
CITY OF BALDWIN PARK
BALDWIN
TO: Honorable Mayor and Members of the Cot
FROM: Vijay Singhal, Chief Executive Officer
Marc Castagnola, Community Developme
DATE: June 16, 2010
SUBJECT: Resolution authorizing participation in the Los Angeles County
Energy Program (LACEP)
The purpose of this staff report is to recommend the City Council of the City of Baldwin
Park ("City Council") approve the attached resolution for participation in the Los Angeles
County Energy Program. This report provides a description of the Los Angeles County
Energy Program (LACEP), explains the community benefits from participation in LACEP,
and recommends adoption of a resolution of participation authorizing the City of Baldwin
Park to join LACEP.
: I a -01 N
Assembly Bill 811 (AB 811) was approved by the State Legislature and signed by the
Governor on July 21, 2008. AB 811 and its amendments authorize local governments to
provide financing to qualified property owners for the installation of energy and water
efficiency improvements and distributed generation renewable energy sources that are
permanently fixed to their respective properties. Participating property owners repay the
cost of the improvements through an assessment levied against their property which is
payable in semi-annual installments on property tax bills and a lien is filed against the
property as security. The assessment remains with the property should the owner transfer
or sell it.
On May 25, 2010 the County of Los Angeles approved an AB 811 voluntary contractual
Y I
assessment program, LACEP, to finance the installation of such improvements within the
unincorporated areas of the County. These voluntary contractual assessments may also
be entered into by property owners in incorporated cities subsequent to the adoption of a
resolution of participation in LACEP by the legislative body of the incorporated city.
LACEP Financing under AB 811 mitigates two key barriers that may prevent property
owners from implementing a greater number of energy efficiency, water efficiency and
renewable energy projects: 1) it eliminates the need for property owners to pay out of
AB 811 Resolution
June 16, 2010
Page 2 of 4
pocket up -front costs for improvements; and 2) it establishes a loan obligation that is
attached to the property and not to the individual borrower. LACEP is intended to facilitate
a significant industry shift in the region toward a greater energy efficiency and renewable
energy resource economy. The availability of AB 811 financing can be a catalyst in
spurring the local economy by creating "green home energy retrofit jobs and stimulating
development of local manufacturing, distribution, research and development activities.
Energy retrofit improvements to existing properties in the County will allow property owners
to reduce energy and water use as well as greenhouse gas emissions. At the same time,
participants will reduce their ongoing costs for electricity, natural gas and water and
improve the comfort and safety of their home. Additional benefits to participants and to the
City are detailed below.
Benefits to property owners include:
• Up -front funding for improvements 4611, be provided by the County, allowing many
property owners who currently can't afford to make such investments the opportunity to
upgrade their property.
• Only property owners who choose to participate in the program will have assessments
attached to their property.
• There currently may not be attractive private lending alternatives for many property
owners to finance energy efficiency /water efficiency /renewable energy improvements.
• Even if private lending alternatives exist, most private loans are due upon sale of the
property, which may make it difficult for property owners to match the life of the
repayment obligation with the useful life of the financed improvements. Under LACEP,
the assessment obligation will transfer to the new property owner upon sale.
• By virtue of countywide aggregation provided by LACEP, both residential and
commercial properties will benefit from lower borrowing costs in the municipal bond
market.
Benefits to the City of Baldwin Park include:
• The City's participation in LACEP is free.
• As in conventional assessment financing, the City is not obligated to repay the bonds
issued by the County of Los Angeles or to pay the assessments levied on the
participating properties.
The County of Los Angeles handles all assessment administration, bond issuance and
bond administration functions. As a participant, the City can provide property owners
with access to financing of energy efficiency, water efficiency and renewable energy
improvements through LACEP, thereby helping to meet its local environmental
economic development goals, without committing staff time to design, implement and
administer the program.
AB 811 Resolution
June 16, 2010
Page 3 of 4
The first phase of LACEP will fund improvements to residential properties. It is anticipated
that loans to eligible residential applicants will begin disbursement after September 1,
2010. A subsequent phase of LACEP will fund improvements to non - residential
(commercial) properties following full implementation of residential financing. County staff
and consultants are currently working with commercial building and financial industry
stakeholders to design the non - residential program. Future implementation of the non-
residential phase of LACEP will not require any additional approvals from the City. At that
time, all non - residential property owners within participating cities will be eligible to apply
for voluntary contractual assessment financing from LACEP.
Property owners will have access to LACEP information through a variety of sources,
including access to a comprehensive website that includes an online loan application
process. Basic marketing and outreach material templates will be provided by the County
at no charge for use by the City in its o. ^.n promotion of the program within the community.
The contractual assessment proceedings will be undertaken by the County of Los Angeles
pursuant to Chapter 29 of Division 7 of the Streets & Highways Code, which was amended
in 2008 by Assembly Bill 811 and further amended in 2009 by Assembly Bill 474, to allow
the financing of renewable energy, energy efficiency and water efficiency improvements on
private property. Pursuant to Chapter 29, assessments may be levied to finance energy
efficiency, water efficiency and renewable energy improvements only with the free and
willing consent of the owner of each lot or parcel on which an assessment is levied and
once property owners evidence their consent to the assessments by executing a contract
with the County of Los Angeles.
The attached resolution authorizes the County of Los Angeles to accept applications from
owners of property within the City of Baldwin Park for financing of energy efficiency, water
efficiency and renewable energy improvements through LACEP. It also authorizes the
County to conduct assessment proceedings and levy assessments against the property of
participating owners within City boundaries. Finally, it authorizes miscellaneous related
actions and makes certain findings and determinations required by law. The County of Los
Angeles will undertake a judicial validation proceeding as part of its initiation of LACEP.
The City can withdraw from LACEP at any time by passing a resolution rescinding the
authorization.
FISCAL IMPACT
There are no fiscal impacts to the City of Baldwin Park from adoption of the attached
resolution.
AB 811 Resolution
June 16, 2010
Page 4 of 4
Staff recommends that the City Council: 1). adopt Resolution No. 2010 -024, entitled
"RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, STATE OF
CALIFORNIA, CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE
INCORPORATED AREA OF THE CITY IN THE LOS ANGELES COUNTY ENERGY
PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY
SOURCES AND ENERGY AND WATER EFFICIENCY IMPROVEMENTS, APPROVING
THE REPORT SETTING FORTH THE PARAMETERS OF THE REFERENCED
PROGRAM AND CERTAIN MATTERS IN CONNECTION THEREWITH ", and 2). deliver a
certified copy of the adopted resolution to the Los Angeles County Office of Sustainability,
located at 1100 North Eastern Avenue, Los Angeles, California 90063.
Attachments:
Attachment #1 — Resolution No. 2010 -024
im,111-1
RESOLUTION NO. 2010 -024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, STATE OF CALIFORNIA, CONSENTING
TO INCLUSION OF PROPERTIES WITHIN THE
INCORPORATED AREA OF THE CITY IN THE LOS
ANGELES COUNTY ENERGY PROGRAM TO FINANCE
DISTRIBUTED GENERATION RENEWABLE ENERGY
SOURCES AND ENERGY AND WATER EFFICIENCY
IMPROVEMENTS, APPROVING THE REPORT SETTING
FORTH THE PARAMETERS OF THE REFERENCED
PROGRAM AND CERTAIN MATTERS IN CONNECTION
THEREWITH.
WHEREAS, Chapter 29 of Part 3 of Division 7 of the California Streets and
Highways Code (the "Act ") authorizes cities and counties to assist free and willing
property owners in financing the installation of distributed generation renewable energy
sources and energy and water efficiency improvements (the "Improvements ") that are
permanently fixed to residential, commercial, industrial or other real property through a
contractual assessment program; and.
WHEREAS, the Board of Supervisors (the "Board of Supervisors ") of the County of
Los Angeles, a political subdivision of the State of California (the "County "), has
established a contractual assessment program named the Los Angeles County Energy
Program ( "LACEP ") pursuant to the Act; and;
WHEREAS, the parameters of LACEP are set forth in the Report attached hereto
as Exhibit A (the "Report ") and such Report has been prepared by the Director of the
Internal Services Department of the County, as Program Administrator (the "Program
Administrator "), pursuant to Section 5898.22 of the Act and approved by the Board of
Supervisors; and
WHEREAS, the Act authorizes the County to enter into contractual assessments
with property owners located within incorporated cities only subsequent to the approval of
the legislative body of the related city to participate in LACEP; and
WHEREAS, the City of Baldwin Park desires to participate with the County in
LACEP, under terms and conditions agreed to by City of Baldwin Park and the County,
and provide for participation in LACEP by property owners located within City limits; and
WHEREAS, this Council of the City of Baldwin Park (this "City Council ") has
reviewed the Report;
NOW, THEREFORE, the City Council of the City of Baldwin Park DOES HEREBY
RESOLVE, as follows:
SECTION 1. The recitals set forth hereinabove are true and correct in all respects.
SECTION 2. This City Council finds and declares that properties in the City's
incorporated area will be benefited by participation in LACEP.
SECTION 3. This City Council ratifies the resolution adopted by the Board of
Supervisors on April 6, 2010 declaring the Board of Supervisors' intention to order the
implementation of a contractual assessment program to finance Improvements pursuant
to the Act.
SECTION 4. This City Council hereby approves the Report substantially in the form
attached hereto as Exhibit A and finds and determines that changes to the parameters of
LACEP that are not material in nature do not require the approval of this Council.
SECTION 5. This City Council hereby approves the inclusion in LACEP of all of the
properties in the incorporated area within the City, as same may be amended through
annexation from time to time, the acquisition, construction and installation within City
limits of the Improvements set forth in the Report upon the request and agreement of the
affected property owner, and the assumption of jurisdiction thereover by the County for
the aforesaid purposes. The adoption of this Resolution by this City Council constitutes
the approval by the City to participate in the LACEP. This City Council further authorizes
the County to set the terms of and implement LACEP and to take each and every action
necessary or desirable for financing the Improvements, including the levying, collecting
and enforcement of the contractual assessments to finance the Improvements and the
issuance of bonds secured by such contractual assessments.
SECTION 6. The City Clerk is directed to file a certified copy of this Resolution with the
Los Angeles County Office of Sustainability, located at 1100 North Eastern Avenue, Los
Angeles, California 90063.
SECTION 7. City staff is authorized and directed to coordinate with the County, including
the Program Administrator and County staff, to facilitate operation of LACEP. City staff is
also authorized and directed to do all acts and things which may be required by this
Resolution, or which may be necessary or desirable in carrying out LACEP as described
in the Report, as may be amended from time to time, and approved by this Resolution,
and all matters incidental thereto.
PASSED AND ADOPTED this 16th day of June, 2010
STATE OF CALIFORNIA
City of Baldwin Park
Manuel Lozano, Mayor
2
I, Laura M. Nieto, CIVIC, Deputy City Clerk of the City of Baldwin Park, State of California,
do hereby certify the foregoing Resolution No. 2010-024 was duly and regularly approved
and adopted bt� the City Council of the City of Baldwin Park at a regular meeting thereof,
heldonthe'16 day of June, 2010.
AYES: Council Members:
NOES: Council Members:
ABSTENTIONS: Council Members:
Laura M. Nieto, CIVIC, Deputy City Clerk of the
City of Baldwin Park, State of California
LOs
......
in. .....
I Irr
F Mw
A
Los Angeles County Energy Program
Program Report
ITO • ' •
INTRODUCTION......................................................................................................... ..............................1
Background................................................................................................................ ...............................
ProgramBenefits ....................................................................................................... ............................... 2
ProgramAdministration ............................................................................................. ............................... 3
ProgramDuration ....................................................................................................... ..............................3
11. PROGRAM REQUIREMENTS ................................................................................... ..............................3
Geographic Parameters and Participating City Requirements ................................... ..............................3
Eligible Owners and Properties .................................................................................. ..............................4
EligibleImprovements ................................................................................................ ..............................5
EligibleCosts ............................................................................................................. ...............................
5
111. PROGRAM FINANCING ........................................................................................... ..............................5
Strategyto Raise Capital ........................................................................................... ...............................
5
TheEnergy Fund ....................................................................................................... ...............................
6
Maximum Aggregate Contractual Assessment .......................................................... ..............................6
Administrative Costs /Application Fee ......................................................................... ..............................6
Maximum Disbursement Amounts ............................................................................. ...............................
7
Single and Multiple Disbursements ........................................................................... ...............................
7
AssessmentInterest Rate ........................................................................................... ..............................7
Annual Administrative Assessment; Consultation with County Auditor - Controller ..... ..............................7
AssessmentTerm... ......... ........................................................................................................................
7
AssessmentCollection and Default ............................................................................ ..............................7
Rebatesand Incentives ............................................................................................. ...............................
8
FinancingProcess ..................................................................................................... ...............................
8
Priorityof Funding ....................................................................................................... ..............................9
Property Owner Financial Responsibilities ................................................................. ..............................9
IV. CHANGES TO THE PROGRAM REPORT ............................................................... ..............................9
Appendix A: Area Map
Appendix B: Eligible Improvements
Appendix C: Draft Assessment Contract
iiIPage
Los Angeles County Energy Program
Program Report
The Los Angeles County Energy Program ( "LACEP" or "Program ") is intended to help property owners
make capital investments in distributed generation renewable energy sources and energy efficiency and
water efficiency improvements (collectively known as "Improvements ") that will provide long -term benefits
and reduced energy bills. The Program will provide a financing mechanism for the Improvements through
an assessment contract (the "Assessment Contract') between the County of Los Angeles (the "County ")
and the property owner, pursuant to which the County will disburse a specified amount to the property
owner. The property owner will pay contractual assessments levied against the property through annual
installments on the property tax bill. If the owner sells the subject property prior to full repayment of the
assessment, the repayment obligation remains a lien on the subject property. The County intends to
finance the Program in part by issuing (or causing to be issued) bonds payable from contractual
assessment revenues. Participation in the Program is completely voluntary and property taxes for non-
participating property owners are unaffected by the Program.
This Program Report ( "Report') is prepared pursuant to Section 5898.22 of Chapter 29 of the California
Streets and Highways Code ( "Chapter 29 ") in connection the establishment of LACEP. It includes the
following:
1) A map showing the boundaries of the Program - the territory within which contractual
assessments are proposed to be offered. See Appendix A attached hereto.
2) A draft Assessment Contract specifying the terms and conditions that would be
applicable to the property owner and the County. See Appendix C attached hereto.
3) A statement of County policies concerning voluntary contractual assessments, including
all of the following:
• Identification of the types of facilities, distributed generation renewable energy
sources, or energy or water efficiency improvements that may be financed
through the use of contractual assessments.
• Identification of one or more County officials authorized to enter into voluntary
contractual assessments on behalf of the County.
■ A maximum aggregate dollar amount of voluntary contractual assessments.
4) A method for establishing priority order among the requests from property owners for
financing through LACEP.
5) A financing plan for raising capital.
6) A report on the results of consultations with the County Auditor - Controller concerning the
additional fees, if any, that will be charged for incorporating the proposed voluntary
contractual assessments into the general taxes of the County on real property, and a plan
for financing the payment of those fees.
E ckau d
Widespread implementation of distributed generation renewable energy sources and energy efficiency
and water efficiency measures in existing buildings within the County will help the State of California
( "State ") reach the greenhouse gas reduction goals set forth under State Assembly Bill 32 ( "AB 32 ") and
help the County and surrounding cities achieve their own targeted reductions. Participating property
owners can help to achieve greenhouse gas reductions, reduce water and energy use, and save money
by investing in these measures.
Chapter 29 authorizes various public agencies, including counties and cities, to designate areas within
which free and willing property owners can enter into contractual assessments to finance the installation
of Improvements that are permanently fixed to residential, commercial, industrial, agriculture or other real
property. LACEP is the voluntary contractual assessment program developed by the County pursuant to
1 1 Page
Los Angeles County Energy Program
Program Report
Chapter 29. Any assessments and liens under LACEP are levied only with the consent of free and willing
owners of the property on which Improvements are to be made. The Program will provide financing for
qualifying property owners within the County to install Improvements pursuant to the terms and conditions
of the Assessment Contracts. Property owners will pay contractual assessments levied against their
property in installments on their property tax bills. Each contractual assessment is tied directly to the
applicable property and any unpaid amount at sale or other disposition of the property will remain on the
property and become the responsibility of the subsequent owner.
Prov,rcam Benefits
LACEP is intended to provide multiple benefits, including the potential for reduced utility bills for
participating property owners. LACEP also offers a means of financing Improvements with a lower equity
contribution than may be required in a conventional financing and establishes a loan obligation that is
attached to the property and not to the individual borrower. The financing is intended to be competitive
with conventional fixed -rate loans and provide for a streamlined financing and repayment process. All
available State, utility or other energy efficiency, water efficiency or renewable energy rebates, incentives
and all State and federal tax credits remain available to the property owner in connection with the
Improvements (subject to applicable rules, restrictions, regulations and the current status of programs
administered by other such entities), unless otherwise specified.
Incorporated cities may participate in LACEP without incurring the costs of forming separate programs
because LACEP's geographical boundary is coterminous with the County's boundaries and includes,
subject to such cities' approval of participation in LACEP, all 88 incorporated cities. Having a single
program available to all residents of the County is anticipated to increase participation by eliminating
confusion for residents in finding the appropriate program. Cities may join LACEP by adopting a
resolution allowing property owners in their respective jurisdictions to apply for financing and implement
Improvements under LACEP.
The Program seeks to mitigate long -term regional greenhouse gas production through the reduction of
energy usage from traditional utility sources and help the County and participating cities satisfy the
State's greenhouse gas reduction goals under AB 32. When it was signed into law in 2006, AB 32
established statewide goals for the reduction of greenhouse gas emissions and may yet require counties
and cities to adopt regional greenhouse gas emission limits similar to the statewide target of achieving
1990 levels of greenhouse gas emissions by 2020. To the extent permitted by law, the County will hold
and retain any carbon credits, offsets, carbon cap allocations, or other benefits attributable to the
Improvements financed by LACEP. It is the intention of the County to apply any benefits resulting from
such carbon credits to the furtherance of LACEP.
LACEP has the potential to provide a significant industry shift in the region towards an energy efficiency,
water efficiency and renewable energy economy. LACEP aims to be a catalyst in spurring a new "green"
economy in the County by supporting energy project inspection and installation jobs, job training and
workforce development, local manufacturing and distribution, research and development, and marketing
and outreach.
For the first few years of the Program, American Recovery and Reinvestment Act ( "ARRA ") grants will be
used to partially fund LACEP. By the end of the ARRA funding term in 2012, LACEP seeks to achieve
the following goals:
1. Retrofit 15,000 single - family homes with a 20% average energy reduction.
2. Create 1,600 home energy retrofit jobs and 1,000 ancillary jobs.
3. Reduce annual purchased energy consumption in retrofitted homes by an aggregate 150 billion
British Thermal Units and $2 million in utility charges per year.
4. Reduce the County's annual greenhouse gas emissions attributable to energy consumption in its
existing housing stock by 20,000 tons of carbon dioxide.
�M
Los Angeles County Energy Program
Program Report
The benefits to both the regional economy and the environment are expected to increase once individual
cities join LACEP, as the above forecasts are quantified solely for unincorporated areas of the County.
Froeram Administration
The Program will be governed by the Board of Supervisors of the County of Los Angeles, which will
approve the Program parameters, approve the issuance of bonds, and delegate authority to authorized
officers to administer the Program.
The Director of the County's Internal Services Department will serve as the Program Administrator and
will provide day -to -day management of the Program, including design, implementation, and
administration. The authority to approve and enter into individual Assessment Contracts will be delegated
by the Board of Supervisors to the Program Administrator.
The County Office of Sustainability ( "COS "), within the Internal Services Department, and the Program
Administrator will manage all Program activities, including, but not limited to, the following:
• Marketing and community outreach;
• Energy surveys and technical support for individual projects;
• Customer service, including question and answer support to interested Program participants;
• Assisting in project development;
• Processing Program applications;
• Managing and tracking funds available for financing Improvements;
• Managing and tracking progress of the Improvements and financing therefor;
• Tracking individual and collective energy and greenhouse gas benefits;
• Integrating LACEP with other County, State, utility and regional rebate /incentive programs;
■ Working and coordinating with participating cities and other jurisdictions;
■ Providing information on local and regional environmental programs; and
■ Reporting progress and expenditures according to mandated reporting methods applicable to
appropriated funds, including amounts received pursuant to ARRA.
These activities are intended to provide quality Program design, administration and implementation for
qualifying property owners who may otherwise be unable to finance and install the Improvements.
Pro rare Duration
Unless otherwise directed by the Board of Supervisors, the Program will continue as long as there is
sufficient demand and funding for the Improvements.
f�erara ?ilia �aranreters and 1'artici atin City �d`eguirernents
LACEP is available in the unincorporated areas of the County immediately upon establishment of the
Program by the Board of Supervisors. Cities within the County may join LACEP and make assessment
financing available to qualifying property owners located within their city's boundaries. Anytime after the
County's establishment of the Program, a city's legislative body may adopt a resolution requesting
inclusion in the County Program. Pursuant to such resolution to participate in the Program, the city will
find and declare that the properties in the city's incorporated area will benefit from participation. Further,
the city's resolution will authorize the County to set the terms of LACEP, implement the Program, and
take action necessary for financing the Improvements.
31Page
Los Angeles County Energy Program
Program Report
Participation in LACEP offers cities and their property owners the following advantages:
• An opportunity to save money through energy and water efficiency improvements;
• The ability to take advantage of substantial financial incentives and rebates from multiple
sources;
• A financing mechanism that establishes an obligation that remains attached to the property; and
Job creation and stimulation of the economy.
Cities may elect to withdraw from participation in LACEP by adopting a resolution terminating their
involvement. If a participating city elects to withdraw from LACEP, no future assessment financing will be
made in that city, but assessment obligations made previous to the city's termination will remain in effect.
A map showing the Proposed Program boundaries is attached in Appendix A.
El gible Owners and Pro Je tres
All owners of improved real property within participating areas are eligible to submit an application for
LACEP. Qualifying property owners may be individuals, associations, business entities, cooperatives and
any owner who pays real property taxes. At this time, financing through LACEP is not available for
properties that are not subject to property taxes, such as governmental entities and certain non - profit
corporations.
To protect the Program from defaults and to improve access to the capital markets, property owners must
meet the following minimum requirements to qualify for financing:
• Property is located within Los Angeles County, and if within the boundaries of a city, the city has
adopted a resolution to join the Program;
• Applicant is the legal owner of the property;
• All legal owners of the property agree to participate in the Program;
• The property is not subject to involuntary liens as set forth in the Assessment Contract or any
other Program document;
• Property taxes and assessments are current on the property and have not been delinquent for a
period up to 5 years (or since the date of the most recent transfer if less than 5 years);
• Property owner certifies that he /she is not in bankruptcy and the property is not an asset in a
bankruptcy proceeding;
• Property owner certifies that he /she has not declared bankruptcy within the last 10 years;
• Property owner certifies and demonstrates that he /she is current on his /her mortgage, has not
defaulted on the deed(s) of trust and can legally enter into the Program;
• Improvement costs are reasonable to property value. Property must meet a minimum value -to-
lien ratio';
• Property must meet a positive equity test and not exceed a maximum loan- to- value 2 ratio; and
• Property is subject to the appropriate jurisdiction's (County, city, or town) permitting and
inspections and all other applicable federal, State, and local codes and regulations.
Property owners may submit more than one application for funding under the Program if additional
Improvements are desired by the owner. However, all existing criteria must be met at the time of each
new application. Valuation of the property will reflect either the assessed value or the market value as
determined by using established industry approved methodologies. Costs for the scope of work will be
based on contractor estimates, quotes provided by the property owner, and general industry standards.
Additional due diligence or underwriting criteria may be required for the financing of large projects.
' Value of the property divided by the amount of the contractual assessment.
2 Aggregate total of all liens . secured . by real estate mortgages on the property divided by the value of the property.
4 1 P a g e
Los Angeles County Energy Program
Program Report
The Program Administrator may exercise discretion in determining eligibility and any additional criteria
required for financing Improvements. Furthermore, the minimum eligibility requirements provided in this
Report are subject to change pursuant to the future financing needs of the Program.
Eii,�,ibie �i�anywerree�ats
The Program provides property owners the opportunity to take advantage of a wide range of
Improvements, subject to the following provisions:
• The Program will only finance distributed generation renewable energy sources and energy
efficiency and water efficiency measures that are permanently fixed to the property.
• Property owners who elect to engage in broader retrofit projects (such as residential or
nonresidential remodeling) will only be provided financing for costs associated with Improvements
available under the Program.
• The Program is intended to finance the replacement of working, inefficient equipment and
building materials and the installation of new equipment and building materials that reduce energy
consumption (beyond that required by existing, applicable building codes), produce renewable
energy, or reduce energy in connection with water usage. The Program will also make financing
available for purchasers of residential, commercial or industrial properties who wish to add
Improvements after transfer of title is complete.
• Property owners are responsible for the Improvements installed on their property. Property
owners must address performance and other system - related issues directly with the installer in
accordance with the terms of their contract with the installer. Property owners are responsible for
maintenance and repair of the Improvements.
Examples of Improvements available for financing under LACEP are provided in Appendix B.
Eligible Costs
Eligible costs of the Improvements include the cost of surveys and audits, permits3 and inspections,
equipment, installation from licensed, approved professionals, and follow -up inspections. Installation
costs may include, but are not limited to, energy audit consultations, labor, design, drafting, engineering,
permit fees, and inspection charges. A qualified contractor of the property owner's choice can be
selected to complete installation of Improvements.
For each property, the Program Administrator will determine whether the estimated equipment and
installation costs are reasonable. The Program Administrator will evaluate market conditions and may
require the property owner to provide additional bids to determine whether costs are reasonable. While
the property owner will be able to choose the contractor of his /her choice, the amount eligible for the
LACEP financing may be limited to the amount deemed reasonable by the Program Administrator.
Projects that exceed a certain size and dollar amount may be subject to additional review.
T r �
S'tii^ate��y to liaise Ca itral
The County intends to raise capital for the Program through one or more of the following financing
arrangements:
• Issuing or causing the issuance of bonds pursuant to Section 5898.28 of the Streets and
Highways Code, the principal and interest of which will be repaid from contractual assessments;
3 All Improvements that require permits will be required to obtain such a permit from the local jurisdiction. Final inspection will
ensure that the Improvements were completed.
_ S1Page
Los Angeles County Energy Program
Program Report
• Advancement of certain County funds or funds held by the County Treasurer and Tax Collector,
which will be repaid through contractual assessments or reimbursed from proceeds of a debt
issuance;
• Application of funds received pursuant to federal and State programs and available for LACEP
financing purposes;
• Issuing debt or entering into loan arrangements to fund the Improvements; and
• Private or owner - arranged financing.
To the extent that the County issues debt, it is expected to include a debt service reserve fund in the
amount sufficient to enhance the marketability of the debt. The proceeds of the debt issuance will be
applied to cover the costs of Improvements, fund the debt service reserve fund, and pay costs of
issuance of the debt. The County may also pursue other financing options not listed above should such
options benefit the ongoing viability of the Program.
The EngLgLFttitd
The County will create a special fund, the Energy Fund ( "Fund "), which will hold contractual assessments
revenues received pursuant to the Assessment Contracts. Moneys in the Fund shall be used to make
payments on debt issued by or on behalf of the County, fund certain administrative costs of the Program,
replenish the debt service reserve fund, if required, and repay funds advanced by the County. Amounts
in the Fund may also be used to finance additional Improvements secured by contractual assessments
and any other reasonable activity needed to advance the Program. Payment of the contractual
assessments will be made pursuant to Assessment Contracts between the property owner and the
County.
maxinlff a ggLg ��al Ass�
The County is authorized to enter into up to $1.0 billion in aggregate dollar amount of voluntary
contractual assessments. The County will coordinate the timing and issuance of debt with the goal of
providing the lowest possible interest rate to qualifying property owners and maintaining the long -term
financial viability of the Program.
AtIn iuistrative CosLylApplicatiau Fee
The County will offer the Program as an additional County service that will help property owners achieve
reductions on their energy bills and other environmental goals, while helping the County achieve its own
environmental goals. The County will be responsible for:
• Development and operation of LACEP;
• Acquisition of LACEP financing;
• Overall reporting of Program status and goals, including reports to financing agencies, regulators,
and stakeholders;
• Overall structure and enforcement of Program governance; and
• Management and administration of LACEP consultants needed to perform services under the
Program.
Certain administrative costs are anticipated in connection with the aforementioned responsibilities. All or
a portion of such administrative costs may be financed through the interest component of the contractual
assessment. The Program may also assign direct fees or charges to property owners for certain services
provided during the process of securing an Assessment Contract. The County will recover a portion of
these initial administrative costs through a one -time application fee.
61 Page.
Los Angeles County Energy Program
Program Report
Mai irnum Disbursemetit Amounts
The County will set a maximum disbursement amount for individual properties under the Assessment
Contract. Where possible, the actual amount disbursed to a participating property owner pursuant to an
Assessment Contract will equal the actual cost of Improvements. In the event that the final cost of
Improvements exceeds the agreed upon maximum disbursement amount, the property owner will be
solely responsible for the payment of excess costs incurred to complete the Improvements.
Sinule and Multiple Disbursements
Most disbursements will be delivered to property owners in a single payment upon completion of the
Improvements. However, upon Program Administrator approval, some projects may qualify for multiple
disbursements, which will allow for one or more payments to be made prior to project completion.
Assessment Interest Rate
The County will set a maximum interest rate for individual properties under the Assessment Contract.
The final interest rate will be determined such that the total amount of contractual assessment payments
(principal and interest) will be sufficient to repay the debt issued to finance the Improvements, pay the
financing costs of such debt issuance, finance a debt service reserve fund with respect to such debt and
fund eligible administrative costs so that the Program remains financially viable. The County Treasurer
and Tax Collector, in conjunction with the Program Administrator, will determine individual contractual
assessment interest rates. Under no circumstances will the interest rate exceed the maximum rate
allowed by law.
Annual Administrative Assessment G'onsultation with Co�udit ®r- �®Iles
LACEP reserves the right to charge an Annual Administrative Assessment to cover costs incurred by the
County for the ordinary and necessary costs of administering the levy and collection of the contractual
assessments and all other administrative costs and incidental expenses related to the debt to be issued.
Separate from any application fee or administrative cost recovered through amounts paid on the
contractual assessment interest rate, the Annual Administrative Assessment will be collected in the same
manner as the contractual assessment and may be adjusted annually to reflect changes in costs. The
County Auditor - Controller has been consulted regarding any fees resulting from the incorporation of the
contractual assessments into the general taxes of the County on real property. It has been determined
that any such fees shall be collected pursuant to the Annual Administrative Assessment.
Assessment Term
The term of the contractual assessments will be no greater than the expected useful life of the
Improvements for each individual Assessment Contract. In no event will the term of any contractual
assessment exceed the maximum term allowed by law. The term of each contractual assessment will be
set under the Assessment Contract.
Assessment Collection and Default
The contractual assessments will be collected in the same manner and at the same time as the general
property taxes of the County. The contractual assessments are subject to the same penalties, remedies,
and lien priorities in the event of delinquency and default. If any contractual assessment becomes
delinquent and property taxes remain unpaid, the County shall have the right to initiate foreclosure
proceedings on the subject property. The LACEP foreclosure policy will be developed in connection with
future financing arrangements and will take into consideration any required covenants associated with a
bond issuance.
71Page-
Los Angeles County Energy Program
Program Report
Rebates and Incentives
Financing through the Program may coincide with current and future distributed generation renewable
energy, energy efficiency and water efficiency financial incentives available from utility providers as well
as local, State, federal, and other agencies. The value of expected rebates and incentives will be
factored into the financing available to the property owner. The Program will advise, and may require
that, participants apply for any and all applicable rebates and incentives available at the time of financing.
References to rebates and financial incentives in this Report do not include income tax rebates.
Fbiattcing Process
The process for property owners to receive financing through LACEP is designed to be helpful,
transparent, and straightforward. Presented below are the general procedures for the application,
funding, and repayment process:
• Education. Property owners may access a variety of resources to learn about the Program, the
financing terms, and other details. These resources may include a Program website, service
centers staffed to assist property owners, and information made available at community events.
• Application. Property owners may apply for a funding reservation from LACEP and pay a non-
refundable application fee. Applications must include a proposed project (scope of work) and a
contractor bid.
• Review and Approval. The Program Administrator will approve an application only after
confirming that the applicant and proposed project satisfy the underwriting criteria and other
Program requirements.
• Reservation of Funds. Once the application is approved, the Program Administrator and the
property owner will enter into the Assessment Contract. At this point in time, a maximum
disbursement amount, loan term, and maximum interest rate will be set. The property owner will
also agree to the terms and conditions of the Assessment Contract. The Program Administrator
will provide assessment information to the County and an assessment lien will be filed with the
County Registrar- Recorder.
• Installation. The property owner will receive a notice to proceed with the Improvements. A
qualified installer must complete the installation of authorized Improvements on the property
within the required timeframe after receiving the notice. In some cases, the Program
Administrator in his /her sole discretion may grant a time extension.
• Evidence of Compliance/ Disbursement of Funds. The County is not obligated to disburse
funds unless and until each of the requirements set forth under the Assessment Contract are
satisfied or waived by the Program Administrator. Upon satisfaction of the above, the Program
Administrator will release funds to the property owner in the amount of the actual cost of
Improvements, but not exceeding the maximum disbursement amount set forth in the
Assessment Contact. At this time, the Program Administrator will notify the property owner of the
actual interest rate and amount of the contractual assessment.
• Repayment. After the release of funds, the County will place the assessment on the property tax
roll for the tax year immediately following the disbursement date. The property owner will be
expected to pay the contractual assessment installments in the amounts and at the times
specified in the Assessment Contract. Prepayment of the contractual assessment will be
permitted, however, penalties may apply. Any applicable penalties resulting from prepayment will
be set forth in the Assessment Contract.
__ 81Page
Los Angeles County Energy Program
Program Report
Prior°itu of'Ftiiid rrt,
Applications from property owners for financing will be given priority based on the date on which the
application is approved. If a request from a property owner for financing would cause LACEP to exceed
the maximum amount of contractual assessments for the Program, then that application will be ineligible
for financing. The Program Administrator shall retain the authority to grant exceptions to the priority
status of individual applications.
I'rohettU OwrreN Fbiancial Re wzsibilittes
The following types of costs are examples of those that will be the responsibility of the property owner
and will not be financed through the Program:
• Application fee;
• If applicable, title insurance and property insurance costs;
• Late payment fees;
• If applicable, costs associated with compliance with the California Environmental Quality Act; and
• Costs associated with repairs and maintenance of the Improvements.
The Program Administrator may make changes to this Report that he /she reasonably determines are
necessary to clarify its provisions. Any changes made to this Report that materially modify the LACEP
shall only be made after approval by the Board of Supervisors.
The Program Administrator may modify the schedule of eligible Improvements attached as Appendix B
and the draft Assessment Contract attached as Appendix C as deemed necessary or desirable to
effectuate the intent of the Program.
91 Page
Los Angeles County Energy Plan
Program Report
Appendix A I A 1
va M I Y
3
v
-A
-OWW Y I
00AW T (.-AJN Y
a--w
u, SCALE IN MIIEEi
N'A�,
J" 1,2
INCORPORATED AREAS
Pacific Ocean
UNINCORPORATED AREAS
SUPEnVISOnIAL DISTRICT
BOUNDARIES
4,084 SQUARE MILES
Appendix A I A 1
Los Angeles County Energy Program
Program Report
Eligible improvements will include, but are not limited to, the following types of Improvements, subject to
approval by the Program Administrator:
•.
• Air sealing
• Duct sealing and weather stripping
• Attic, duct, floor, roof and wall insulation
• Hot water system insulation
• Fans (Bathroom, ceiling, whole house)
• Energy efficient pool pumps
• HVAC systems
• Programmable thermostats and energy management systems
• Light fixtures
• Energy Star cool roof
• Radiant barriers
• Windows, doors, skylights
• Window film
• Hot water heater
• On- demand water recirculation control pump
• High- efficiency toilets and urinals
• Showerheads and aerators
• Smart irrigation/ Water efficient landscaping
• Rainwater harvesting system
• Grey water system
• Solar hot water heating systems
• Solar thermal installation
• Solar space heating
• Photovoltaic systems
• Wind energy systems
• Fuel cell power systems
Appendix B I B 1
Los Angeles County Energy Program
Program Report
(See attached.)
Appendix C I C -1
HD &W LLP — 5110110 Draft
LOS ANGELES COUNTY ENERGY PROGRAM
ASSESSMENT CONTRACT
This Assessment Contract (this "Contract ") is made and entered into as of this day
of , 20_, by and between the COUNTY OF LOS ANGELES, a political subdivision
of the State of California (the "County "), and and
(collectively, the "Owner ").
WHEREAS, the County has established the Los Angeles County Energy Program
( "LACEP ") pursuant to Chapter 29 of Part 3 of Division 7 of the California Streets and
Highways Code (the "Act "), in connection with which the County may levy assessments against
developed properties in the County, with the free and willing consent of the owners of the
properties, to finance the acquisition and construction on and installation in the assessed
properties of certain qualifying renewable energy systems and energy and water efficiency
improvements.
WHEREAS, the Owner has reviewed the Program participant handbook attached as
Exhibit A hereto (the "Participant Handbook ") and submitted an application to participate in
LACEP (the "Application "; together with Participant Handbook and this Contract, the "Contract
Documents ") to finance the acquisition, construction and installation of the renewable energy
systems, energy efficient improvements and /or water efficiency improvements described in
Exhibit B attached hereto (the "Improvements ") on that certain real property of the Owner
described in Exhibit C attached hereto (the "Property ") and the County has approved such
Application.
WHEREAS, the County may fund LACEP through a number of financing mechanisms,
including with proceeds of bonds to be issued by the County, with proceeds of loans derived
from bonds issued by the Los Angeles County Public Works Financing Authority (the
"Authority ") and from amounts to be advanced through available funds of the County.
WHEREAS, the County wishes to provide for the terms and conditions pursuant to which
the Owner will participate in LACEP and pay assessments to finance the Improvements
hereunder.
NOW THEREFORE, in consideration of the mutual covenants contained herein and
other valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
parties agree as follows:
Financing Terms
(a) Disbursement Amount; Maximum Disbursement Amount. Subject to the
conditions set forth herein, the County agrees to disburse moneys to the Owner in the amount of
the actual cost of the Improvements (the "Disbursement Amount "); provided the Disbursement
Amount shall not exceed the maximum amount set forth in Exhibit B hereto (the "Maximum
Disbursement "). LACEP Program Administrator (the "Program Administrator ") shall determine
the Disbursement Amount on the basis of the best available written evidence of the actual cost of
the Improvements and in the exercise of the Program Administrator's reasonable judgment. The
Owner agrees to complete the Improvements. The Owner agrees to pay for and shall be solely
responsible for the payment of all costs to complete the Improvements described in the
Application which exceed the Maximum Disbursement.
(b) Repayment by Owner.
(i) Assessment. In consideration of the disbursement of the Disbursement
Amount, the Owner shall pay to the County an amount equal to the Disbursement
Amount, certain financing costs, including any capitalized LACEP administrative
expenses, and the interest accrued thereon. Such amounts shall be repaid by the Owner
to the County by the payment of an aggregate assessment levied against the Property
pursuant to Section 5070.30 of the Streets and Highway Code of the State of California
(the "Assessment ") without deduction or offset for any amounts the Owner may claim
due to it by the County, all as set forth in Exhibit B attached hereto.
(ii) Interest on Assessment. Interest shall be payable in installments,
computed on the basis of a 360 -day year, and shall accrue on the unpaid Assessment from
[the date of this contract' ][the date any portion of the Disbursement Amount is disbursed
to the Owner] at the rate determined by the Program Administrator in his /her sole
discretion at the time of disbursement or final disbursement, as applicable, of the
Disbursement Amount. The maximum interest rate applicable to the unpaid Assessment
and the interest installments therefor are set forth in Exhibit B hereto. The Program
Administrator will give notice to the Owner of the interest rate applicable to the unpaid
Assessment and the related interest installments as soon as practicable after its
determination, which notice will be substantially in the form attached as Exhibit D hereto
(the "Notice of Interest Rate and Payment Schedule ").
(iii) Annual Administrative Assessment. The Owner shall pay to the County,
without deduction or offset, an annual assessment levied against the Property to pay costs
incurred by the County in connection with the administration and collection of the
Assessment, the administration or registration of any associated bonds, securities or other
financing arrangements, and the administration of any reserve fund or other related funds
(the "Annual Administrative Assessment "). The Annual Administrative Assessment
shall not exceed the amount set forth in Exhibit B hereto and may be changed from time
to time by the Program Administrator, in his sole discretion, subject to the maximum
Annual Administrative Assessment.
(iv) Financing Costs in the Event of Noneompletion. If the Owner fails to
install the Improvements in compliance with LACEP requirements following execution
of this Assessment Contract, the Owner shall pay for all expenses incurred by the County
' In the case of a County financing with accrued interest.
-2-
or any of its agents in connection with levying or removing the assessments hereunder
and financing the Improvements, including costs relating to the redemption of bonds
issued to finance the Improvements.
(c) Prepayment. The Owner may prepay the Assessment in whole and in part by
paying all or a part of the principal amount owing on the Assessment, plus the applicable
prepayment premium set forth in Exhibit B hereto, and accrued interest. Interest on the
Assessment may accrue until the next available redemption date for any bonds or other evidences
of indebtedness, or other financial arrangements entered into by the County pursuant to LACEP
which financed the Assessment in whole or in part. Such redemption date shall not exceed _
(_J days from the date of prepayment of the Assessment. The Owner shall notify the Program
Administrator in writing of the Owner's determination to prepay the Assessment at least (�
business days prior to the date the Owner intends to prepay the Assessment.
(d) Term of Contract. The term of this Contract shall be as set forth in Exhibit B
hereto, commencing upon the execution hereof and ending on the date the Assessment and any
applicable penalties, costs, fees, and charges have been paid in full; provided, however, the
estimated payment schedule may be adjusted as provided in this Section 1. The initial amount of
each Assessment and Annual Administrative Assessment installment that will be levied is set
forth in Exhibit B attached hereto. The amount of each Assessment and Annual Administrative
Assessment installment that will be levied each year, as adjusted to reflect the applicable interest
rate determined by the Program Administrator but excluding any penalties that may accrue, is set
forth in Exhibit D attached hereto.
Lien of Assessment and Annual Administrative Assessment, Special Benefit.
(a) Lien Against Prow. The execution of this Contract by the parties constitutes
the levy of the Assessment and the Annual Administrative Assessment by the Board of
Supervisors against the Property without any further action required by the parties. The Owner
consents to the levy of the Assessment and the Annual Administrative Assessment, including
each installment thereof and any interest and penalties that accrue with respect thereto, on and
recordation of a lien against the Property and agrees that, upon the execution of this Contract by
the parties, the Property shall be subject to the Assessment and the Annual Administrative
Assessment in accordance with and pursuant to this Contract, the Act and applicable law.
(b) Notice of Assessment-, Notice of Payment of Contractual Assessment Required.
Upon execution of this Contract, the County will execute and cause to be recorded in the Office
of the Registrar - Recorder /County Clerk a notice of assessment substantially in the form attached
as Exhibit E hereto (the "Notice of Assessment ") and a document entitled "Payment of
Contractual Assessment Required" substantially in the form attached as Exhibit F hereto (the
"Notice of Payment of Contractual Assessment Required "). Upon recordation of the Notice of
Assessment in the Office of the Registrar- Recorder /County Clerk, the Assessment and the
Annual Administrative Assessment, including each installment thereof and any interest and
penalties that accrue with respect to the Assessment and the Annual Administrative Assessment,
shall constitute a lien upon the Property until paid. The Notice of Assessment and Notice of
Payment of Contractual Assessment Required, as recorded, shall initially reflect the Assessment
as set forth in Exhibit B. Following the County's final disbursement of the Disbursement
-3-
Amount pursuant to Section 6 hereof, the Assessment shall equal the amount set forth in Exhibit
D_ and the Notice of Assessment and Notice of Payment of Contractual Assessment Required will
be supplemented accordingly.
(c) Priority of Lien. The lien of the Assessment and the Annual Administrative
Assessment shall be coequal to and independent of the lien for general taxes and prior and
superior to all liens, claims and encumbrances on or against the Property except (i) the lien for
general taxes or ad valorem assessments in the nature of and collected as taxes levied by the
State of California or any county, city, special district or other local agency, (ii) the lien of any
special assessment or assessments the lien date of which is prior in time to the lien date of the
Assessment and the Annual Administrative Assessment, (iii) easements constituting servitudes
upon or burdens to the Property, (iv) water rights, the record title to which is held separately
from the title to the Property and (v) restrictions of record.
(d) Special Benefit to Property.
(i) Acknowledgement. The Owner expressly acknowledges that the
Improvements confer a special benefit to the Property in an amount at least equal to the
Assessment.
(ii) Waiver of Provisions Other Than Those of the Act. The Owner expressly
waives to the fullest extent permitted by law the notice, protest and hearing procedures
and provisions of any applicable law other than the Act with respect to the levy and
collection of the Assessment and the Annual Administrative Assessment, as described in
Section 2 and Section 3, respectively, hereof.
3. Collection of Amounts Due; Failure to_P�.
(a) Collection through Property Tax ,Bill. Annual installments of the Assessment and
the Annual Administrative Assessment shall be collected on the property tax bill pertaining to
the Property. The annual proportion of the Assessment and the Annual Administrative
Assessment coming due in any year shall be payable in the same manner, at the same time and in
the same installments as the general taxes of the County on real property are payable, and the
assessment installments shall be payable and become delinquent at the same times and the same
proportionate amounts and shall bear the same penalties and interest after delinquency, and be
subject to the same provisions for redemption and sale, as the general taxes on real property of
the County.
(b) Failure to Pay. Failure to pay any installment of the Assessment and the Annual
Administrative Assessment, including interest and penalties with respect thereto, shall result in
the accrual of penalties and interest on the amounts due and may result in the foreclosure of the
lien of the Assessment and the Annual Administrative Assessment, as described in Section 13(e)
hereof and provided by law. Except as provided in Government Code Section 53936, the liens of
the Assessment and the Annual Administrative Assessment are not subject to extinguishment by
judicial foreclosure or the sale of the Property on account of the nonpayment of any taxes.
-4-
Commencement and Completion of Improvements.
(a) Consent and Authorization. Upon the availability of funding under LACEP, the
Program Administrator will give to the Owner a notice to proceed in the form of Exhibit G
hereto (the "Notice to Proceed "), which notice shall constitute consent and authorization
pursuant to Section 5898.21 of the Act for the Owner to purchase directly the related equipment
and materials for the Improvements and to contract directly for the construction on and/or
installation in the Property of the Improvements. The Owner bears the risk of any costs of the
Improvements incurred prior to receipt of the Notice to Proceed. The Owner may perform the
construction and /or installation on the Property provided that the Owner is deemed a qualified
installer by the Program Administrator in his /her sole discretion in accordance with the
Participant Handbook.
(b) Date of Completion of the Improvements. Subject to Section 13(g) hereof, the
Owner agrees to complete installation of the Improvements no later than — days after the date of
the Notice to Proceed of this Contract. The Owner and the Program Administrator may agree to
an extension of this completion date for good cause shown, but in no event shall the completion
date be more than one year from the date of the Notice to Proceed.
Use of Proceeds.
The Owner shall use the Disbursement Amount for the sole purpose of paying for the
reasonable costs and expenses of the Improvements on the Property, and in connection therewith
the Owner shall comply with all requirements set forth in the Contract Documents.
6. Conditions Precedent to Disbursement of Funds
(a) Conditions Precedent to Disbursement of Funds. Notwithstanding anything to the
contrary contained herein, the County shall have no obligation to disburse funds to the Owner
unless and until each of the requirements set forth under " " of the Participant Handbook
and the following conditions are satisfied, or any such requirement or condition is expressly
waived by the Program Administrator:
(i) With respect to the initial disbursement:
(A) The Program Administrator shall have received a written request to
disburse the Disbursement Amount.
(B) The Owner has executed and delivered to the Program
Administrator the Contract Documents and such other declarations,
certifications, documents or instruments pertaining to the
Disbursement Amount or the Improvements as the Program
Administrator may require.
(C) The Owner will, within (_) days of presentation by the
Program Administrator, execute any and all documents or
instruments required by the Contract Documents in connection
with the disbursement of funds to the Owner.
-5-
(D) If the Property is a commercial property, the Owner shall have
provided all applicable lenders the Notice of Proposed Contractual
Assessment set forth as Exhibit H to this Contract and received an
executed copy of the Certificate of Lender set forth as Exhibit I to
this contract. In addition, the Owner shall have received from the
Program Administrator, at the expense of the Owner, a
determination that the Improvements to be financed hereunder
(a) are within one or more classes of projects exempt from the
California Environmental Quality Act (commencing with Section
21000 et seq. of the California Public Resources Code, "CEQA ")
pursuant to Sections 15301, 15302 or 15303 of the California
Public Resources Code, (b) are the appropriate subject of a
negative declaration pursuant to CEQA, in which case a negative
declaration to that effect will be adopted pursuant to Section 21080
et seq. of the California Public Resources Code and Section 15070
et seq. of the California Code of Regulations, or (c), is the
appropriate subject of an environmental impact report pursuant to
CEQA, in which case an environmental impact report shall be
prepared and certified and amounts hereunder shall be disbursed
only if the Improvements are subsequently approved in accordance
with CEQA.
(ii) With respect to the second and final disbursement:
(A) The Program Administrator shall have received a copy of a
finalized permit issued by the building inspection department of
the jurisdiction within which the Property is located, if applicable.
(B) The Program Administrator shall have received a written
certification from the Owner and the contractor(s) that installed or
constructed the Improvements, if any, stating that the
Improvements for which disbursement is requested is complete and
setting forth the actual cost of the Improvements (exclusive of any
cost attributable to labor performed by the Owner pursuant to the
terms and conditions of this Contract and the other Contract
Documents). Such certification shall be in form and substance
acceptable to the Program Administrator.
(C) If an inspection is required, an inspection of the Improvements and
a determination by the applicable agency, authority or entity that
the Improvements have been completed in full compliance with the
requirements of applicable law or that any noncompliance has been
waived.
(D) No stop payment or mechanic's lien notices pertaining to the
Improvements has been filed and remain in effect as of the date of
disbursement of the Disbursement Amount.
M
(E) [If the Property is a commercial property, the Program
Administrator shall have received a title insurance policy in form
and substance acceptable to the Program Administrator in the
Disbursement Amount and insuring the lien of the Assessment.]
(iii) With respect to each of disbursement:
(A) As of the date of disbursement of the Disbursement Amount the
representations of the Owner contained in the Contract Documents
are true and correct, and no Default (as defined in Section 13(a)
below) shall have occurred and be continuing.
(B) The Program Administrator shall have received such other
documents and instruments as the Program Administrator may
require, including but not limited to, if applicable, the sworn
statements of contractor(s) or the Owner, if construction and /or
installation is performed by the Owner in his/her capacity as a
qualified installer pursuant to the Contract Documents, and
releases or waivers of lien, all in compliance with the requirements
of applicable law.
(iv) If there shall be a single disbursement under this Assessment Contract, all
conditions under (i) through (iii) shall be satisfied by the Owner or waived by the
Program Administrator prior to disbursement.
(b) Disbursement by County. Upon satisfaction or waiver of the conditions described
in paragraph (a), above, the County will disburse funds to the Owner [as soon as practicable.]
The Owner expressly waives the 30 -day payment period provided by Section 10403 of the
Streets and Highways Code.
7. Representations and Warranties of the Owner.
For purposes of entering into this Contract, the County has relied upon the declarations,
warranties and covenants of the Owner in this Contract and in the Application, which are
incorporated into this Contract as if fully set forth herein. The Owner promises that each
representation and warranty set forth herein is true, accurate and complete as of the date of this
Contract. By accepting the disbursement, the Owner shall be deemed to have reaffirmed each
and every representation and warranty made by the Owner in this Contract and in the
Application as of the date of disbursement. If the Owner is comprised of the trustees of a trust,
the following representations shall also pertain to the trustor(s) of the trust.
(a) Formation, Authority. If the Owner is anything other than a natural person, it has
complied with all laws and regulations concerning its organization, its existence and the
transaction of its business, and is in good standing in each State in which it conducts its business.
The Owner is the owner of the Property and is authorized to execute, deliver and perform its
obligations under the Contract Documents, and all other documents and instruments delivered by
the Owner to the County in connection therewith. The Contract Documents have been duly
executed and delivered by the Owner and are valid and binding upon and enforceable against the
-7-
Owner in accordance with their terms, and no consent or approval of any third party, which has
not been previously obtained by the Owner is required for the Owner's execution thereof or the
performance of its obligations contained therein.
(b) Compliance with Law. Neither the Owner nor the Property is in violation of, and
the terms and provisions of the Contract Documents do not conflict with, any regulation or
ordinance, any order of any court or governmental entity, or any building restrictions or
governmental requirements affecting the Owner or the Property.
(c) No Violation. The terms and provisions of the Contract Documents, the
execution and delivery of the Contract Documents by the Owner, and the performance by the
Owner of its obligations contained in the Contract, will not and do not conflict with or result in a
breach of or a default under any of the terms or provisions of any other agreement, contract,
covenant or security instrument by which the Owner or the Property is bound.
(d) Other Information. Ail reports, documents, instruments, information and forms of
evidence which have been delivered to the County in connection with the Owner's application
for LACEP funding are accurate, correct and sufficiently complete to give the County true and
accurate knowledge of their subject matter.
(e) Liti ag tion. There is no litigation, tax claims, actions, proceedings, investigations
or other disputes pending or threatened against the Owner or the Property which may impair the
Owner's ability to perform its obligations hereunder, or which may impair the County's ability to
levy and collect the Assessment and the Annual Administrative Assessment.
(f) No Event of Default. There is no event which is, or with notice or lapse of time
or both would be, a Default under this Contract.
Covenants of the Owner.
The Owner agrees and covenants to each of the following:
(a) Installation and Maintenance of Improvements. The Owner shall, or shall cause
its contractor(s) to, promptly commence the Improvements and diligently continue to completion
in a good and workmanlike manner and in accordance with sound construction and installation
practices. The Owner shall maintain the Improvements in good condition and repair.
(b) Reports. If the Disbursement Amount is disbursed in more than one installment,
the Owner agrees, upon the request of the Program Administrator, to promptly deliver or cause
to be promptly delivered to the Program Administrator a written status report of the
Improvements, including the acquisition and installation thereof.
(c) Compliance with Law and Agreements. The Owner shall complete all
Improvements, or cause the Improvements to be completed, in conformity with all applicable
laws, including all applicable federal, state, and local occupation, safety and health laws, rules,
regulations, standards, and recorded instruments, covenants or agreements affecting the Property.
The Owner shall comply with and keep in effect all permits, licenses, and approvals required to
complete installation of the Improvements.
-8-
(d) Completion of Work. If the Disbursement Amount is disbursed in more than one
installment, subject to any acceptable excuse for failure to complete the Improvements pursuant
to Section 13(g) hereof, the Owner shall complete the Improvements within [time
period] of the initial disbursement of the Disbursement Amount.
(e) Site Visits;. Utility Records, Surveys. For purposes of examining the
workmanship of the Improvements, observing the quality of the Improvements and otherwise
evaluating LACED, the Owner grants the County, its agents and representatives, including
without limitation the Program Administrator, the right to enter and visit the Property at any
reasonable time, after giving reasonable notice to the Owner. For purposes of examining savings
derived from the Improvements and other satisfying the requirements relating to grant moneys
used to fund LACEP, the Owner shall also allow the County to examine and copy records and
other documents of the Owner which relate to the Improvements, including utility records of the
Owner and execute any consents, waivers or similar documents required by utility providers in
connection therewith through the term of this Contract. The Owner also agrees to participate in
any and all surveys conducted in connection with LACEP. The County is under no duty to visit
the Property, observe any aspects of the Improvements or examine any records, and the County
shall not incur any obligation or liability by reason of not making any such visit or examination.
Any site visit, observation or examination by the County shall be solely for the purposes of
protecting the County's rights under the Contract Documents.
(f) Protection Against Lien Claims. The Owner shall promptly pay or otherwise
discharge any claims and liens for labor done and materials and services furnished to the
Property in connection with the Improvements. The Owner shall have the right to contest in
good faith any claim or lien, provided that it does so diligently and without delay in completing
the Improvements.
(g) Notice to Successors in Interest. The Owner agrees to provide written notice to
any subsequent purchaser of the Property that the Property is subject to an LACEP assessment
lien, and to provide any subsequent purchaser a copy of this Contract.
(h) Insurance. [If the Maximum Disbursement exceeds $ ,] the Owner shall
provide, maintain and keep in force at all times until the Improvements are completed, builder's
all risk property damage insurance on the Property, with a policy limit equal to the amount of the
Maximum Disbursement.
(i) Notices. The Owner shall promptly notify the County in writing of any Default
under this Contract, or any event which, with notice or lapse of time or both, would constitute a
Default hereunder.
Mechanic's Lien and Stop Notices.
In the event of the filing of a stop notice or the recording of a mechanic's lien pursuant to
applicable law of the State of California and relating to the Improvements, the Program
Administrator may refuse to disburse any funds to the Owner, and, in the event the Owner fails
to furnish the Program Administrator a bond causing such notice or lien to be released within
(_) days of notice from the Program Administrator to do so, such failure shall at the option of
KIM
the County constitute a default under the terms of this Contract. The Owner shall promptly
deliver to the Program Administrator copies of all such notices or liens.
10. Responsibilities of the Owner; Indemnification.
(a) Financing by County; No Responsibility for Improvements. The Owner
acknowledges that the County has established LACEP solely for the purpose of assisting the
owners of property in the County with the financing of the acquisition, construction, and
installation of qualifying renewable energy systems and energy and water efficiency
improvements. LACEP is a financing program only. None of the County, the Authority (if
bonds are issued by the Authority), their officials, agents, employees, attorneys and
representatives, the Program Administrator, or LACEP staff is responsible for selection,
management or supervision of the Improvements or of the Improvements' performance.
(b) Indemnification. The Owner shall indemnify, defend, protect, and hold harmless
the County, the Authority (if bonds are issued by the Authority) and any and all officials, agents,
employees, attorneys and representatives of the County and the Authority (collectively, the
"Indemnified Parties ") and, if the Property is located in an incorporated area, such incorporated
city and any and all officials, agents, employees, attorneys and representatives of such city,(the
"City Parties "), from and against all losses, liabilities, claims, damages (including consequential
damages), penalties, fines, forfeitures, costs and expenses (including all reasonable out -of- pocket
litigation costs and reasonable attorneys' fees) and any demands of any nature whatsoever
related directly or indirectly to, or arising out of or in connection with, (i) the Contract
Documents, (ii) disbursement of the Disbursement Amount, (iii) the Improvements, (iv) any
breach or Default by the Owner under the Contract Documents, (v) the levy and collection of the
Assessment and the Annual Administrative Assessment, (vi) the imposition of the lien of the
Assessment and the Annual Administrative Assessment, (v .) any breach or failure of the Owner
or its contractor(s) or agents to comply with all applicable laws, including all applicable federal,
state and local occupation, safety and health laws, rules, regulations and standards, in connection
with the acquisition, installation or completion of the Improvements, and (viii) any other fact,
circumstance or event related to the County's payment of the Disbursement Amount to the
Owner or the Owner's performance of its obligations under the Contract Documents
(collectively, the "Liabilities "), regardless of whether such Liabilities shall accrue or are
discovered before or after the Disbursement.
(c) Survival of Indemnification. The indemnity obligations described in Section 10(b)
shall survive the disbursement of funds to the Owner, the payment of the Assessment in full, the
transfer or sale of the Property by the Owner and the termination of this Contract.
11. Waiver of Claims.
For and in consideration of the County's execution and delivery of this Contract, the
Owner, for itself and for its successors -in- interest to the Property and for any one claiming by,
through, or under the Owner, hereby waives the right to recover from and fully and irrevocably
releases the Indemnified Parties and, if the Property is located in an incorporated area, the City
Parties, from any and all claims, obligations, liabilities, causes of action, or damages, including
attorneys' fees and court costs, that the Owner may now have or hereafter acquire against any of
-10-
the Indemnified Parties and the City Parties and accruing from or related to (i) the Contract
Documents, (ii) the disbursement of any of the Disbursement Amount, including any amounts
advanced hereunder, (iii) the levy and collection of the Assessment and the Annual
Administrative Assessment, (iv) the imposition of the lien of the Assessment, (v) the issuance
and sale of any bonds or other evidences of indebtedness, or other financial arrangements entered
into by the County pursuant to LACEP, (vi) the performance of the Improvements, (vii) the
Improvements, (viii) any damage to or diminution in value of the Property that may result from
construction or installation of the Improvements, (ix) any personal injury or death that may result
from the construction or installation of the Improvements, (x) the selection of manufacturer(s),
dealer(s), supplier(s), contractor(s) and/or installer(s), and their action or inaction with respect to
the Improvements, (xi) the merchantability and fitness for any particular purpose, use or
application of the Improvements, (xii) the amount of energy savings resulting from the
Improvements, (xiii) the workmanship of any third parties, and (xiv) any other matter with
respect to LACEP. This release includes claims, obligations, liabilities, causes of action, and
damages of which the Owner is not presently aware or which the Owner does not suspect to exist
which, if known by the Owner, would materially affect the Owner's release of the Indemnified
Parties and the City Parties.
OWNER HEREBY ACKNOWLEDGES THAT IT HAS READ AND IS FAMILIAR
WITH THE PROVISIONS OF CALIFORNIA CIVIL CODE SECTION 1542
( "SECTION 1542 "), WHICH IS SET FORTH BELOW:
"A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS
WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT
TO EXIST IN HIS OR HER FAVOR AT THE TIME OF
EXECUTING THE RELEASE, WHICH KNOWN BY HIM OR
HER MUST HAVE MATERIALLY AFFECTED HIS OR HER
SETTLEMENT WITH THE DEBTOR."
BY INITIALING BELOW, OWNER HEREBY WAIVES THE PROVISIONS OF
SECTION 1542 SOLELY IN CONNECTION WITH THE MATTERS WHICH ARE THE
SUBJECT OF THE FOREGOING WAIVERS AND RELEASES.
Owner's Initials:
The waivers and releases by the Owner contained in this Section II shall survive the
disbursement of the Disbursement Amount, the payment of the Assessment in full, the transfer or
sale of the Property by the Owner, and the termination of this Contract.
12. Further Assurances.
The Owner shall execute any further documents or instruments consistent with the terms
of this Contract, including documents and instruments in recordable form, as the County shall
from time to time find necessary or appropriate to effectuate its purposes in entering into this
Contract and disbursing funds to the Owner.
-II -
13. Events of Default.
(a) Default. Subject to the further provisions of this Section 13, the failure of any of
the Owner's representations or warranties to be correct in all material respects, or the failure or
delay by the Owner to perform any of its obligations under the terms or provisions of the
Contract Documents, shall constitute a default hereunder ( "Default ").
(b) Notice of Default. Upon the occurrence of a Default, prior to exercising any
remedies under the Contract Documents or the Act, the County shall give written notice of
default to the Owner. Delay in giving such notice shall not constitute a waiver of any Default.
The Owner must immediately commence to cure, correct, or remedy such failure or delay and
shall complete such cure, correction or remedy with reasonable diligence, but in any event,
within the time set forth herein.
(c) Cure Period for Monetary Default. If the Owner fails to timely pay any
installment of the Assessment or the Annual Administrative Assessment, the Owner shall have a
period of U days after notice is given pursuant to paragraph (b) above within which
to cure such default. Following such (_) day period, the County in its sole discretion
may exercise any and all of its available remedies, including its right to foreclose the lien of the
Assessment or the Annual Administrative Assessment pursuant to applicable law.
(d) Cure Period for Non - Monetary Default. If a non - monetary Default occurs and
such Default is reasonably capable of being cured within (_) days, the Owner shall
have such period to effect a cure prior to exercise of remedies by the County under the Contract
Documents or the Act. If the Default is such that it is reasonably capable of being cured but not
within such U day period and the Owner (i) initiates corrective action within such
day „Pr,nri and (ii) diligently, continually, and in good faith works to effect a cure
as soon as possible, then the County in its sole discretion may elect to grant the Owner such
additional time as is reasonably necessary to cure the Default prior to exercise of any remedies
by the County. The foregoing notwithstanding, in no event shall the County be precluded from
exercising any of its remedies if the Default is reasonably expected to result in the foreclosure or
forfeiture of the Property, or if the Default is not cured within days after the first
notice of Default is given.
(e) Remedies Upon Default. Subject to the provisions of paragraphs (b), (c) and (d)
above, if any Default occurs the County may exercise any or all of the rights and remedies
available to it under applicable law, at equity, or as otherwise provided herein. If no
disbursement has occurred hereunder, the County may elect to terminate this Contract and,
except as otherwise expressly provided herein, the parties have no further obligations or rights
hereunder. If the Disbursement Amount has been disbursed in whole or in part, the County may
terminate its obligations to make any further disbursement of the Disbursement Amount and
exercise any or all of the rights and remedies available to it under this Contract and applicable
law. As a cumulative remedy, if any installment of the Assessment and the Annual
Administrative Assessment, together with any penalties, costs, fees, and other charges, accruing
under applicable taxation provisions are not paid when due, the Board of Supervisors or its
designee may order that the same be collected by an action brought in a court of competent
jurisdiction to foreclose the lien of the Assessment and the Annual Administrative Assessment to
-12-
the extent permitted, and in the manner provided by, applicable law. Any and all costs and
expenses incurred by the County in pursuing its remedies hereunder shall be additional
indebtedness of the Owner to the County.
(f) Remedies Cumulative. Except as otherwise expressly stated in this Contract or as
otherwise provided by applicable law, the rights and remedies of the County are cumulative, and
the exercise of one or more of such rights or remedies shall not preclude the exercise by the
County, at the same time or different times, of any other rights or remedies for the same Default
or any other Default. No failure or delay by the County in asserting any of its rights and
remedies as to any Default shall operate as a waiver of any Default or of any such rights or
remedies, or deprive the County of its rights to institute and maintain any actions or proceedings
which it may deem necessary to protect, assert or enforce any such rights or remedies.
(g) Force Majeure. Performance of the covenants and conditions imposed upon the
Owner hereunder with respect to the commencement and completion of the Improvements shall
be excused while and to the extent that, the Owner, through no fault or negligence of its own, is
prevented from complying therewith by war, riots, strikes, lockouts, action of the elements,
accidents, or acts of God beyond the reasonable control of the Owner; provided, however, that as
soon as the cause or event preventing compliance is removed or ceases to exist the obligations
shall be restored to full force and effect and the Owner shall immediately resume installation of
the Improvements.
14. Severability.
Each and every provision of this Contract is, and shall be construed to be, a separate and
independent covenant and agreement. If any term or provision of this Contract or the application
thereof shall to any extent be held to be invalid or unenforceable, the remainder of this Contract,
or the application of such term or provision to circumstances other than those to which it is
invalid or unenforceable, shall not be affected thereby, and each term and provision of this
Contract shall, be valid and shall be enforced to the extent permitted by law.
15. Notices.
All notices and demands shall be given in writing by first class mail, postage prepaid, or
by personal delivery (by recognized courier service). Notices shall be considered given upon the
earlier of (a) personal delivery or (b) _ (__� business days following deposit in the United States
mail, postage prepaid. Notices shall be addressed as provided below for the respective party;
provided that if any party gives notice in writing of a change of name or address, notices to such
party shall thereafter be given as demanded in that notice:
To the County:
To the Owner:
Attention: Program Administrator
- 13 -
Attention:
Notwithstanding anything set forth above, after disbursement of funds to the Owner, all
notices regarding the assessment shall be sent only as provided by the laws of the State of
California.
16. No Waiver.
No disbursement of the Disbursement Amount based upon inadequate or incorrect
information shall constitute a waiver of the right of the County to receive a refund thereof from
the Owner. No disbursement of any portion of the Disbursement Amount shall constitute a
waiver of any conditions to the County's obligation to make further disbursements. No waiver
by the County of any failure by the Owner to comply with any provision of this Contract shall in
any way preclude the County from thereafter declaring such failure by the Owner a Default
hereunder or be deemed a waiver of any other or subsequent Default.
17. Governing Law.
This Contract shall be construed and governed in accordance with the laws of the State of
California.
18. Assignment by the Coun
The County, at its option, may (i) assign any or all of its rights and obligations under this
Contract, and (ii) pledge and assign its right to receive the Assessment and the Annual
Administrative Assessment, and any other payments due to the County hereunder, without
obtaining the consent of the Owner.
19. Assignment by Owner Prohibited.
The Owner may sell, transfer, rent or otherwise dispose of all or a portion of its interests
in the Property so long as the Assessment and the Annual Administrative Assessment, including
each installment thereof and the interest and penalties thereon, shall constitute a lien against the
Property until the same is paid in full. All other dispositions of all or a portion of the Owner's
rights and obligations under this Contract are subject to the prior express written consent of the
County, which consent may be granted or withheld in the sole and absolute discretion of the
County.
20. Carbon Credits.
The Owner agrees that any carbon credits attributable to the Improvements shall be held
on behalf of LACEP by the County.
-14-
21. Entire Agreement; Amendment.
This Contract, together with the other Contract Documents, is the entire agreement
between the parties. Any other agreement related to the Improvements, and any amendment to
this Contract, must be signed in writing by both parties.
22. Natural Persons.
If the Owner of the Property consists of more than one natural person, the obligations
hereunder of all the owners shall be joint and several.
23. Counterparts.
This Contract may be executed in several counterparts, each of which shall be deemed an
original, and all of such counterparts together shall constitute one and the same instrument.
24. Special Termination.
Notwithstanding anything to the contrary contained herein, this Contract shall terminate
and be of no further force or effect if the Owner has submitted to the Program Administrator a
notice of its decision to cancel this transaction in the form of the Notice of Cancellation attached
as Exhibit J hereto, which notice shall be delivered to the County pursuant to Section 15 hereof
no less than days prior to the disbursement of the Disbursement Amount.
25. No Third Party Beneficiary Rights.
This Contract is entered into for the sole benefit of the Owner and the County and,
subject to the provisions of Sections 10, 11, 12 and 17, no other parties are intended to be direct
or incidental beneficiaries of this Contract and no third parry shall have any right in, under or to
this Contract.
IN WITNESS WHEREOF, the Owner and the County have entered into this Contract as
of the date and year first above written.
THE OWNER: THE COUNTY:
COUNTY OF LOS ANGELES, CALIFORNIA
Date of Execution by the Owner: Name:
20
Title:
- 15 -
ACKNOWLEDGEMENT(S)
STATE OF CALIFORNIA
ss.:
COUNTY OF
On , before me,
a notary public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument
the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
STATE OF CALIFORNIA )
ss..
COUNTY OF
70M
before me,
(This area for official notarial seal)
a notary public, personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument
the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(This area for official notarial seal)
PARTICIPANT HANDBOOK
[To Come]
F.'s
CERTAIN FINANCING TERMS
Maximum Disbursement Amount:
Contract Term:
Maximum Interest Rate: Percent (_ %) per annum.
Financing Costs in the Event of Noncompletion:
Annual Administrative Assessment('):
Prepayment Premium:From to , a prepayment premium of _ percent (_ %)
From to , a prepayment premium of _ percent (_%)
After , a prepayment premium of percent (_ %)
Improvements:
Estimated Payment Schedule:
Assessment Maximum
Annual
Disbursement Financing Acl ninictrntive
Year (2) Amount (3) Costs (4) Interest Assessments) Total
Based on the Maximum Annual Administrative Assessment established for LACEP, which amount may be
adjusted from time to time by the Program Administrator, provided that the adjusted amount does not exceed
the Maximum Annual Administrative Assessment.
(2) If funds are disbursed to the Owner before , the assessment will appear on the property tax bill for the
same tax year. If funds are disbursed after the assessment will appear on the property tax bill for the
following tax year.
(3) Based on Maximum Disbursement. Subject to revision by the Program Administrator following the
disbursement of the Disbursement Amount, if necessary, pursuant to the Contract to reflect the Disbursement
Amount.
(a) Includes capitalized LACEP administrative expenses.
(5> Based on the Maximum Annual Administrative Assessment established for LACEP, which amount may be
adjusted from time to time by the Program Administrator, provided that the adjusted amount does not exceed
the Maximum Annual Administrative Assessment.
C
EXHIBIT C
DESCRIPTION OF THE PROPERTY
C -1
EXHIBIT D
LOS ANGELES COUNTY ENERGY PROGRAM
NOTICE OF INTEREST AND PAYMENT SCHEDULE
Owner:
Address:
Assessor's Parcel Number:
LACEP Loan Number:
(the "Owner ")
(the "Property ")
Pursuant to Section l (b)(ii) of that certain Assessment Contract (the "Assessment
Contract ") executed by and between you, as Owner of the Property, and the County in
connection with the Los Angeles County Energy Program, you are hereby notified that the
interest rate applicable to the unpaid Assessment (as defined in the Assessment Contract) is
_ %. The schedule of Assessment Installments, interest thereon and the Maximum Annual
Administrative Assessment with respect to the referenced property is set forth below:
Assessment Maximum
Annual
Disbursement Financing Administrative
Year(') Amount Costs (2) Interest Assessment (3) Total
(1) If funds are disbursed to the Owner before , the assessment will appear on the property tax bill for
the same tax year. If funds are disbursed , the assessment will appear on the property tax bill for the
following tax year.
(2) Includes capitalized LACED administrative expenses.
(3) Based on the Maximum Annual Administrative Assessment established for LACED, which amount may be
adjusted from time to time by the Program Administrator, provided that the adjusted amount does not exceed
the Maximum Annual Administrative Assessment.
The Notice of Assessment of record with the Office of the Registrar- Recorder /County
Clerk of the County of Los Angeles will be amended to reflect the foregoing payment schedule.
Program Administrator,
Los Angeles County Energy Program
WE
EXHIBIT E
NOTICE OF ASSESSMENT
WHEN RECORDED RETURN TO
County of Los Angeles
Treasurer and Tax Collector
Kenneth Hahn Hall of Administration
500 West Temple Street, Room 437
Los Angeles, California 90012
Attention: Los Angeles County Energy Program
— Program Administrator
NOTICE OF ASSESSMENT
Pursuant to the requirements of Section 5898.32 of the Streets and Highways Code of the State
of California, the undersigned Clerk of the Board of Supervisors (the "Board of Supervisors ") of
the County of Los Angeles, a political subdivision of the State of California (the "County "),
hereby gives notice that contractual assessments relating to that certain real property described in
Appendix A hereto (the "Property "), in the amounts set forth in Appendix B hereto, were
recorded in the Office of the Registrar - Recorder /County Clerk of the County, as provided for in
said Section 5898.32.
Pursuant to that certain Assessment Contract (the "Assessment Contract ") by and between the
County and the owner of the Property named herein in connection with the Los Angeles County
Energy Program, the several assessments assessed on the Property set forth in Appendix B hereto
became a lien upon the Property and the Property became subject to the assessment in
accordance pursuant to the Assessment Contract, the Act and applicable law upon the execution
of such Assessment Contract.
In addition to the assessment to pay the costs and expenses of the improvements to be acquired,
the Property is subject to a separate and additional assessment, as set forth in Appendix B hereto,
to be levied annually to pay for costs not otherwise reimbursed which will result from the
administration and collection of assessments or from the administration or registration of any
associated bonds and reserve or related funds.
Reference is made to the Assessment Contract for the amount of any final and adjusted
assessments, including any annual assessment as levied for administrative costs or maintenance,
as applicable.
E -1
Included in Appendix A hereto is the name(s) of the owner of record of the Property, which is
also the assessed owner of the Property as it appears on the latest secured assessment roll, all as
required pursuant to Section 27288.1 of the Government Code of the State of California.
Dated:
Clerk of the Board of Supervisors of the
County of Los Angeles
By:
Deputy
E -2
Appendix A to Notice of Assessment
DESCRIPTION OF THE PROPERTY
E -3
Name(s) of Owner of the Property:
Assessment Amount:
Annual Administrative Assessment Amount:
E -4
Appendix B to the Notice of Assessment
Payment of Contractual Assessment Required
Pursuant to the requirements of Section 5898.24(d) of the Streets and Highways Code of
the State of California, the Board of Supervisors (the "Board of Supervisors ") of the County of
Los Angeles, a political subdivision of the State of California (the "County "), hereby gives
notice that the real property described in Appendix A hereto (the "Property ") is subject to a
contractual assessment that is required to be paid in accordance with that certain Assessment
Contract (the "Assessment Contract ") by and between the owner of the Property and the County
in connection with the Los Angeles County Energy Program. Certain information regarding the
contractual assessment assessed on the Property is set forth below.
(1) The names of all current owners of the real property subject to the contractual
assessment:
(2) Legal description of the Property: See Exhibit Appendix A attached hereto and
incorporated herein by this reference.
(3) Assessor's parcel number for the Property:
(4) The annual amount of the contractual assessment:
(5) The contractual assessment referenced (4) above expires on the date such contractual
assessment and any applicable penalties, costs, fees, and charges, including the Annual
Administrative Assessment (as defined in the Assessment Contract), have been paid in
full.
(6) Funds from the contractual assessment were used to finance the acquisition and
construction on and installation in the Property of certain qualifying renewable energy
systems and energy and water efficiency improvements, as further described in the
Assessment Contract.
(7) Funds from the contractual assessment should be paid to the following:
[Name of entity to which contractual assessments should be paid]
[Address of entity]
[Contact person]2
2 Section 5898.24(d)(2)(E) of the Act requires the document to include "the entity to which funds from the
contractual assessment will be paid and specific contact information for that entity ".
F -1
Date: Treasurer and Tax Collector of the
County of Los Angeles [or Entity to which
Contractual Assessments will be paid]
By:_
Name:
Title:
Section 5898.24(d)(2)(F) of the Act requires the document to include "the signature of the authorized
representative of the legislative body to which funds from the contractual assessment will be paid."
F -2
Appendix A to Notice of Payment of Contractual Assessment Required
DESCRIPTION OF THE PROPERTY
F -3
EXHIBIT G
LOS ANGELES COUNTY ENERGY PROGRAM
NOTICE TO PROCEED
Date:
Owner:
Assessor's Parcel Number:
LACEP Loan Number:
(the "Property")
Pursuant to Section 4(a) o[ that certain Assessment Contract (the "Assessment
executed by and between you, as Owner of the Property, and the County in connection with the
Los \ngc|oa County Energy Program, you are _crcbv given notice to proceed (this "Notice to
Proceed") with acquisition, oonabno{ioo and installation of the looprovou�eotm and, upon
completion of the luly,ovcmonta, suhrud o request for funding to [ACEP. This Notice to
Proceed constitutes consent and authorization pursuant Co Section 5898.21 of the Act for the
(}v/nor to purchase directly the related equipment and noutcrio|o for the Improvements and to
contract directly for the construction on and/or installation in the Property of the Improvements.
The Owner must complete installation of the Improvements no later than __days after the do10
of this ��otiocio Proceed, provided that the Ovvncrand tbe9nng/ou�/\dn�iuiotodornmuyu�r��to
an extension of this completion date for good cause shown pursuant to Section 4(b) and Section
l3(�) of the Assessment Contract, but in no event shall the completion duto b� more than one
year —'Droon the date of this Notice to Proceed. Disbursement of any un)ouuta pursuant to the
Assessment Contract is subject to ou1is{bodon of the terms and conditions thereof.
Program Administrator,
Los Angeles County Energy Program
NOTICE OF PROPOSED CONTRACTUAL ASSESSMENT
(Commercial Property Owner)
Notice
Lender Address:
Property/Lnam8ofhrmmatiou:
Owner:
Address:
APN:
Loan Number(s):
To Whom It May Concern:
The undersigned (the "Owner") is the ov/oor of certain [cul property kxxUed at the
above-referenced address (the . You are the lender (the "Lender") vvithrespect to the
above-referenced (the ^Loun`^) that im secured 6vu lien on the Property.
The (Jnmur io ocndin� \hia Ifn�ioc of yropoxod contractual /\smeoacuent to Lender to
(i)provide notice of the Uvvnor`m proposed participation in the Los /\ugn|ew County Energy
Program ("LACEP"), (ii) request confirmation from the Lender that the levy of the contractual
assessment pursuant to the herein douudbcd /\asemunncn1 Contract will not trigger an event of
default or the exercise of any remedies under the Loan d000ulonto° and (iii) provide notice that
the 000bootuo| uooesmzoeo1 (including any ptoobicm and interest) will be ecouxcd by o statutory
lien ou the Property that io senior to the lien securing the Loan.
Background. The County of Los Angeles, a political subdivision of the State of
California (U-c "County") has osiobhabed L/\CCP 10 bo|p finance the acquisition and
construction on and installation in the umucamcd properties, including the Property, of certain
qou|ifvlug rcncvvob{r energy systems and energy and rvm1er cDioicnuy improvements (the
"Improvements") pursuant to Chapter 29 of Part 3 of Division 7 of the Streets 6b llighvvoya Code
of the State o[ California (` ").
In accordance with Contractual /\mocmacncut Law, the County will levy u contractual
usmcomueo1 to finance the installation of the looproveonoota on certain property with the
agreement ofthe oppiioob1c property owner pursuant tothe terms of an aamcmyoneot contract (tbo
^'/\soeomnent Contract") between such property owner and the County. Pursuant to Section
5898.30 of Contractual Assessment Law, the contractual assessment (including any penalties and
interest) is collected on the property tax bill and is secured hyu lien on the applicable property
that is (i) senior to all private liens, including private liens that existed prior to levy of the
contractual assessment and (ii) cannot be subordinated to the private liens.
Information regarding the purpose and method of administration of the assessments under
LACEP can be found at _ [website].
Participation in LACEP. The Owner has applied to participate in LACEP and intends to
finance installation on the Property of the Improvements set forth on Exhibit A hereto. The
contractual assessment to be levied on the Property (the "Contractual Assessment ") pursuant to
the Assessment Contract and the related payment terms are proposed to consist of the following:
Principal amount: $
Estimated interest rate: %
Term of repayment period:
Annual administrative component:
Total estimated annual installment:
Lender Approval. Please acknowledge that participation of the Property in LACEP is
acceptable to the Lender by executing the attached Certificate of Lender and returning it to the
undersigned at your earliest convenience.
Very truly yours,
BY:
(Signature)
OWNER
NAME:
MAILING ADDRESS (if different than
Property address):
H -2
CERTIFICATE OF LENDER
(Commercial Property Owner)
Property /Loan Information
Owner:
Address:
APN:
Loan:
In connection with the above - referenced loan (the "Loan ") relating to the above -
referenced property (the "Property ") by the herein referenced lender (the "Lender "), the
undersigned hereby certifies, acknowledges, confirms and agrees as follows:
(1) He /she is duly authorized to execute this Certificate on behalf of the Lender.
(2) The Lender is in receipt of written notice (the "Notice ") from the owner of the
Property (the "Owner ") that Owner intends to finance installation on the Property
of certain renewable energy, energy efficiency and /or water effillciency
improvements that will be permanently fixed to the Property (the
"Improvements") by participating in the Los Angeles County Energy Program
sponsored by the County of Los Angeles, a political subdivision of the State of
California (the "County ").
(3) As a result of an Assessment Contract between the County and the Owner (the
"Assessment Contract ") and pursuant to Chapter 29 of Part 3 of Division 7 of the
Streets and Highways Code of the State of California, the Contractual Assessment
described in the Notice will be levied on the Property and the Contractual
Assessment (including any penalties and interest) will be secured by a statutory
lien that is senior to the lien securing the Loan.
(4) The Lender consents to the levy of the Contractual Assessment pursuant to the
Assessment Contract.
(5) The Lender agrees that the levy of the Contractual Assessment will not constitute
an event of default or the exercise of any remedies under the documents relating
to the Loan.
I -1
The Lender further acknowledges that the Owner and the County will rely on this
Certificate in connection with the disposition and administration of the Assessment Contract and
the Los Angeles County Energy Program.
[LENDER]
Name:
Title:
Date:
1 -2
EXHIBIT J
LOS ANGELES COUNTY ENERGY PROGRAM
NOTICE OF CANCELLATION
[and ] are the owner[s] of record
([collectively,] the "Owner ") of that certain real property located at
located in the County of Los Angeles, California. The
Owner previously executed that certain Assessment Contract (the "Assessment Contract ") with
the County of Los Angeles (the "County ") in connection with the Los Angeles County Energy
Program ( "LACEP "). Pursuant to the Assessment Contract, Owner hereby notifies the LACEP
Program Administrator in accordance with Sections 15 and 24 of the Assessment Contract no
less than (__� days prior to the disbursement of the Disbursement Amount that the
Owner has determined to cancel the transaction described in the Assessment Contract.
Accordingly, the Contract shall terminate and be of no further force or effect, except that the
Owner agrees to pay amounts due, if any, pursuant to Section l(b)(iv) of the Assessment
Contract relating to financing costs in the event of the improvements are not completed.
Dated:
[OWNER]
By:
Name:
By:
Name:
J -1
P A, R� K
TO:
FROM:
DATE:
SUBJECT:
1:1110
CITY OF BALDWIN PARK
Honorable Mayor and Members of the City Council
Edwin "William" Galvez, Director of Public Works
June 16, 2010
JUN 16
ITEM NO.
STAFF REPORT
RESOLUTION 2010-021 APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2010-2011, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
FY 2010-2011 Citywide Landscaping and Lighting Maintenance Assessment District.
The recommended hearing date is July 21, 2010.
0
The City has an annual program for the maintenance of landscaping and lighting
improvements, as well as open space improvements, including the maintenance and
operation of traffic signals, street lights, median landscaping, and street trees. It is
recommended that we continue providing this program through special assessments.
On May 5, 2010, the City Council approved a resolution which authorized initiating the
FY 2010-2011 Citywide Landscaping and Lighting Maintenance Assessment District
(LLMD) and ordered the preparation of the Engineer's Report.
The preparation of the Engineer's Report has been completed. The Engineer's Report
details the legal mechanism to re-establish the district, summarizes the costs and
expenditures of the District, and explains the methodology of distributing the
assessments for obtaining the district revenues.
Resolution 2010 -021 Approving the LLMD Engineer's Report Page 2 of 4
June 16, 2010
DISCUSSION
Over the last 17 years, the Engineer's Report has been prepared adhering to the
procedures established in the 1972 Landscaping and Lighting Act, and which the City
proposes to be continued through Fiscal Year 2010 -2011. As in the previous years, the
City must follow the same procedures such as preparation of an Engineer's Report and
a public hearing in order to proceed with levying assessments.
Submitted for Council's review and approval is the Engineer's Report in accordance
with the requirements of Article 4, Part 2, Division 15 of the State of California Streets
and Highways Code. The assessment rates for FY 2010 -2011 are proposed to remain
unchanged. The average residential property (assuming a 60 -foot street frontage
width) will have an overall landscaping and lighting assessment of $69.42. The
following table shows the FY 2009 -2010 assessments for each zone. The same
assessments are proposed for FY 2010 -2011.
ASSESSMENT RATES
ZONE
LANDSCAPE
I LIGHTING
TRAFFIC SIGNALS
Residential
$0.7513
$0.2809
$7.49 per lot
Commercial
$0.7513
$0.5547
$11.87 per lot
Parcel Map #1164 (14
$25.72 per lot
$25.72 per lot
$11.87 per lot
lots)
Tract #: 39090, 39635,
$18.00 per lot
$18.01 per lot
$7.49 per lot
40746, 42828, 41956
*Assessment per foot of adjusted frontage. Since 1997, the assessment rates of the Citywide
Landscaping and Lighting Assessment District has remained the same.
The public hearing is scheduled on Wednesday, July 21 at 7:00 pm, and it represents
an opportunity for property owners to comment on the district and the related
assessments.
The Engineer's Report fully considers the legal requirements resulting from Proposition
218. The City Council has supported staff's recommendation to rely on an exemption
of Prop 218 (passed in 1997), which allows the renewal of LLMD assessments so long
as the rates are not changed. If the assessment rates are desired changed, then the
balloting requirements under that proposition must be fulfilled.
The Engineer's Report contains details which are ultimately required in order to submit
the assessments to the Los Angeles County Assessor's Office, and which are
thereafter incorporated into the property tax rolls.
Resolution 2010 -021 Approving the LLMD Engineer's Report Page 3 of 4
June 16, 2010
For many years, the LLMD had adequate funds for its existing operations. In recent
years, there has been a steady increase in maintenance costs due to larger landscape
areas, the addition of new traffic signals and new street lights, higher energy and water
rates, and the increased cost of materials. In order to keep maintenance costs within
district revenues, the City has streamlined a number of maintenance operations without
which otherwise would result in a significant deficit. Beginning in FY 2007 -2008 and
over the last two years, the City was looking at a fund deficit of over $300,000, but
improved efficiencies were sufficient to avert program deficits.
The LLMD fund in the FY 2010 -2011 Budget successfully achieves a balance between
expenditures and revenues. Over the last several years, the city has experienced some
revenue increases from the Ad- Valorem component of this fund. This has certainly
helped to ameliorate the imbalance due to the increasing costs needed to maintain the
District, especially in light of significant increases in energy costs. As always, staff
continually looks at new ways to reduce costs or enhance revenues.
FISCAL IMPACT
The following is a summary of revenues and expenditures anticipated for the
Landscaping and Lighting Assessment District for FY 2010 -2011:
Estimated Beginning Fund Balance 7/1/2010 $377,0001
F'11110-411 Es 'I Ill la ted Rev elIue
Assessment Revenue FY 2010 -2011 $910,700
.......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........................................ . . . . . . . . . . . . . . ...................... . . . . . . . . . ................................................. . ..................... . . . . . . . . . . . . . . . . . . . . . . . : ........................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...........
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
County Ad Valorem Tax
................ $774,000
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Penalties, Late Taxes, Earnings $73,700
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
............................................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............ . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................ . . . . . . . . . . . . . . . . . . . . . . . . ............. . . . . . . . . . . .............. . . . . . . . . . . . . ............... . . . . . . . . . . . . . . . .
Total Revenue $1,758,400''
FY 10 -11 Projected Expenditures
Street Lighting
. . . . . . . . . . . . . . . . . . . . . . . .............. . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................................. . . . . .............. . . . . . . . . . . . . ................. . . . . . . . . . ................
$610,700
. . . . ......................... . . .................................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Landscaping
....... . ... . . . . . . . . . . . . .......... . . . . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . ................ . . . . . . . . .. . . . . . . . . . . . . . . . . . . . ................................................... . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............ . . . . .......................
$855,000
. . . . . . . . . ...... . .... . . ............ . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . ... . . . ... . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Traffic Signals
..................... . . . . . . . . . . . . . . ............ . . .................. . . . . . . . . . . ................. . . . . . . . . . ............... . .......... . . . . . . ................................ . ........... . . . .. . . . . . .............. . . . . . . . . .................... . . . . . .......................
$292,700
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . ...... . ....... . . . . . . . . . . . .................... . . . . . . . ............... . .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................
Total Expenditures
$1,758,400
FY 2010 -11 Operating Reserve /Deficit $0
Projected Balance 6/30/2011
Beginning Fund Balance 07/01/2010 $377,000
........................................................................................................................................................ ............................... ....................... _ ............................... ................................ ................................... ........................... ................ ...............
.......
FY 10 -11 Revenues $1,758,400
............... . ................ . . . . .. . . . . . ................. .. . . . . . . . . . . .. . . . . . . . .................... . . . . .. .. . . . ........... . . . . . ............. . .. ........................ . ........................... . . . . . .. . . ....................... . . . . . . .. ................. . . .... . .. . . . . ................
... . . . . . . . . . . . .. .. .... . . . .... .. . . . . . . . . .. .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .
FY 10 -11 Expenditures $1,758,400
. . . . . . . . . . . . . . . . . . . . . . . . . . ............ . . . . . . . . ................ . . . . . . . . ................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................................... . . . . . ................... . . . . . . . . . . . . . . . . . . . . . ................. .... . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......... . . . . . . . . . . . .................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................. . . . . .
Projected Fund Balance 06/30/2011 $377,000
-0
Resolution 2010 -021 Approving the LLMD Engineer's Report Page 4 of 4
June 16, 2010
While the assessment rates have not been increased for over eleven years, our
operating costs have been increasing each year as our infrastructure has been
expanded by the addition of new traffic signals and streetlights, combined with the
increasing energy costs. However, staff has found new ways to improve service
delivery and utilize more cost efficient use of resources.
RECOMMENDATION
Staff recommends that the City Council waive further reading, read by title only, and
adopt Resolution 2010 -021 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2010 -2011, DECLARING THE INTENT TO LEVY
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING."
ATTACHMENTS
1 . Resolution 14 2V 1 V-V21
2. Engineer's Report dated June 16, 2010
Attachment 1
RESOLUTION NO. 2010 -021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2010 -2011, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications, an estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT
(Hereinafter referred to as "District "); and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2010 -2011 for
the construction and continued maintenance of certain public facilities within the
Resolution No. 2010 -021
Page 2 of 3
Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and
benefit said District as said area is shown and delineated on a map shown in the
Engineer's Report on file in the office of the City Engineer, open for public inspection,
and herein so referenced and made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 21,
2010, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments, or objections in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest, convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish
summary of this Resolution in the San Gabriel Valley Tribune, a newspaper of general
circulation; said publication shall not be less than ten (10) days before the date of said
Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and /or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813 -5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 16th day of June 2010.
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF BALDWIN PARK
SS.
u
Resolution No. 2010 -021
Page 3 of 3
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2010 -021 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on June 16, 2010 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
Attachment 2
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page i
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
Z44001
TABLE OF CONTENTS
Certificates......................................................................... ............................... iv
Report................................................................................ ............................... 1
Part A - Description of Improvements ................... ............................... 3
Part S - Estimate of Cost ....................................... ............................... 4
Part C - Assessment Roll ........... ::.................... ............................... 5
Part D - Method of Apportionment of Assessment .............................. 6
Part E - Property Owner List and Assessment Roll ........................... 10
Part F - Assessment District Diagram ................. ............................... 10
engreport101111md Community Economic Solutions
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Citywide Landscaping and Lighting Maintenance District Page #
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
ENGINEER'S REPORT
CERTIFICATES
The undersigned respectfully submits the enclosed Engineer's Report as directed by the City
Council of the City of Baldwin Park pursuant to the provisions of Article XIIID, Section 4 of the
California Constitution, and the Landscaping and Lighting Act of 1972, Sections 22500 et seq.
of the California Streets and Highways Code. The undersigned certifies that he is a Professional
Engineer, registered in the State of California.
Dated: June 16, 2010 By:''�`
C. Ste p hb"n gucknam, Jr., P.E.
R.C.E. No. 20903
Assessment Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached, was filed with me on the day of , 2010.
City Clerk
City of Baldwin Park
Los Angeles (-ni inty, California
0
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and
Assessment Diagram thereto attached, was approved and confirmed by the City Council of the
City of Baldwin Park, California, on the day of , 2010.
City Clerk
City of Baldwin Park
Los Angeles County, California
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FISCAL YEAR 2010 -11
CITY OF BALDWIN PARK
ENGINEER'S REPORT PREPARED PURSUANT
TO THE PROVISIONS OF THE
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and
in accordance with the Resolution of Initiation, adopted by the Council of the City of Baldwin Park,
State of California, in connection with the proceedings for:
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
herein after referred to as the "Assessment District ", I, C. Stephen Bucknam, Jr., P.E., the duly
appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as
follows:
PART A: DESCRIPTION OF IMPROVEMENTS
This part describes the improvements in the Assessment District. Plans and specifications for the
improvements listed in Part A are on file with the City Engineer. Such plans and specifications are
incorporated herein by reference.
PART B: ESTIMATE OF COST
This part contains an estimate of the costs for maintenance of the improvements within the District
for Fiscal Year 2010 -11, including incidental costs and expenses in connection therewith. This
estimate is also on file with the City Engineer.
PART C: ASSESSMENT
This part contains an assessment of the estimated cost of the improvements on each benefited lot
or parcel of land within the Assessment District.
PART D: METHOD OF APPORTIONMENT OF ASSESSMENT
This part describes the method of apportionment of assessments, based upon parcel classification
of the land within the Assessment District, in proportion to the estimated benefits to be received.
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Citywide Landscaping and Lighting Maintenance District Page 2
PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net
amount to be assessed upon benefited lands within the Assessment District.
PART F: ASSESSMENT DISTRICT DIAGRAM
This part incorporates, by reference, the "Assessment Diagram ", which is a diagram of the
Assessment District showing the exterior boundaries of the Assessment District and the lines and
dimensions of each lot or parcel of land within the Assessment District. This Diagram has been
prepared by the Engineer and is on file with the City Engineer. The lines and dimensions of each
lot or parcel within the Assessment District are those lines and dimensions shown on the maps of
the Assessor of the County of Los Angeles for the year when this Report was prepared. The
Assessor's maps and records are incorporated by reference herein and made part of this Report.
engreport101111md Community Economic Solutions
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Citywide Landscaping and Lighting Maintenance District Page 3
PART A
DESCRIPTION OF IMPROVEMENTS
The facilities, which have been constructed within the City of Baldwin Park, and those which may
be subsequently constructed, will be operated, serviced and maintained as generally described as
follows:
DESCRIPTION OF IMPROVEMENTS
FOR THE CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FISCAL YEAR 2010 -11
The proposed improvements include the construction, operation, servicing and maintenance of
landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public
rights -of -way within the Assessment District; including but not limited to, personnel, electrical
energy, utilities such as water, materials, contracting services, and other items necessary for the
satisfactory operation of these services described as follows:
Landscaping and Appurtenant Facilities
Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and
curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street
and public rights -of -way, including parkways, medians and dedicated easements within the
boundary of said Assessment District.
Lighting and Appurtenant Facilities
Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals,
metering devices and appurtenant facilities as required to provide safety lighting and traffic
signals in public streets and public rights -of -way and easements within the boundaries of said
Assessment District. Power for the street lights and traffic signals shall be furnished by the
Southern California Edison Company or its successors and shall be adequate for the intended
purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of
California.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant
facilities, including repair, removal or replacement of all or part of any of the landscaping, public
lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease
or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning,
sandblasting and painting of walls and other improvements to remove or cover graffiti.
Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance
of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or
energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation
of landscaping or appurtenant facilities.
The plans and specifications for the improvements, showing the general nature, location, and the
extent of the improvements, are on file in the office of the City Engineer and are incorporated
herein by reference.
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PART B
ESTIMATE OF COST
The estimated cost of the construction, operation, servicing and maintenance of the improvements
for Fiscal Year 2010 -11, as described in Part A, are summarized herein and described below. All
costs include administration and utilities where applicable.
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FY 2010 -11
Budget
Estimated Beginning Balance 07/01/2010 $377,000
FY 10 -11 Estimated Revenue
Assessment Revenue FY 2010 -2011 $910,700
County Ad Valorem Tax $774,200
Penalties, Late Taxes, Earnings $73,700
Total Revenue $1,758,400
FY 10 -11 Projected Expenditures
Street Lighting $610,700
Landscaping $855,000
Traffic Signals $292,700
Total Expenditures $1,758,400
FY 10 -11 Operating Reserve / Deficit $0
Projected Balance 06/30/2011
Beginning Fund Balance $377,000
FY 10 -11 Revenues $1,758,400
FY 10 -11 Expenditures $1,758,400
Projected Fund Balance 06/30/2011 $377,000
The 1972 Act requires that a special fund be set -up for the revenues and expenditures of the
District. Funds raised by assessment shall be used only for the purpose as stated herein. A
contribution to the District by the City may be made to reduce assessments, as the City Council
deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next
fiscal year.
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Citywide Landscaping and Lighting Maintenance District Page 5
PART C
ASSESSMENT ROLL
The assessment set forth for each parcel is shown on the Assessment Roll for the District,
submitted separately, as "Part C - Assessment Roll for City of Baldwin Park, Landscaping and
Lighting Maintenance District, Fiscal Year 2010 -11 ", which exhibit is incorporated by reference
herein and is on file in the office of the City Clerk.
The Assessment Roll lists all parcels within the boundaries of the District as shown on the
Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of
Los Angeles, which is by reference made part of this report.
Assessments are not levied upon public streets, utility easements, right -of -way, and common
areas.
engreport101111md Community Economic foliations
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 6
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972,
permits the establishment of assessment districts by cities for the purpose of providing certain
public improvements which include construction, operation, maintenance and servicing of street
lights, traffic signals, parks and landscaping.
The 1972 Act requires that maintenance assessments be levied according to benefit rather than
according to assessed value. Section 22573 of the 1972 Act requires that maintenance
assessments must be levied according to benefit rather than according to assessed value. This
Section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated benefit to be received by
each such lot or parcel from the improvements."
"The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
(commencing with Section 5999)) [of the California Streets and Highways Code]."
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any
assessment to the proportional special benefit conferred on the property. Because assessments
are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of
the California Constitution.
The 1972 Act permits the designation of zones of benefit within any individual assessment district if
"by reasons or variations in the nature, location, and extent of the improvements, the various areas
will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act
requires the levy of a true "assessment" rather than a "special tax."
ASSESSMENT METHODOLOGY
The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties
within the District and all parcels benefit from the maintenance of the improvements. The
assessment of cost upon each parcel was apportioned in accordance with the estimated benefit
received. Traffic signal maintenance costs are assessed throughout the district on a per parcel
basis. The criteria for the assessment spread of lighting and landscaping is as follows:
Rectangular lots - street frontage
2. Irregular lots - width of lot at setback line
- average of front and rear lot line lengths or
- street frontage, whichever is most representative of benefit
3. Flag lots - one -half of total footage to each of the two lots
4. Corner lots - the narrowest frontage
engreport101111md Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 7
Excepted from the assessment would be the areas of public streets, public avenues, public lanes,
public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways, and that portion of public property that is not developed and used
for business purposes similar to private commercial, industrial and institutional activities.
BENEFIT ZONES
The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2
includes all commercial and industrial parcels that are assessed for street lighting and traffic signal
maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed
for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment
Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping,
lighting and traffic signal maintenance.
The proposed assessment for Fiscal Year 2010 -11 is derived by apportioning a part of the total
cost shown in Part B among the assessable parcels in proportion to the estimated benefits.
A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the
Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has
designated a percentage to be used for lighting and landscape purposes.
Description
Frontage and
Parcel Counts
Proposed
Assessment
Assessment
Revenues*
Zone 1 & 2 (Street Lighting)
2. Commercial / Industrial
92,308 L.F.
$0.5543 / L.F.
$ 51,166
1. Residential
649,387 L.F.
$0.2809 / L.F.
$ 182,413
Zone 3 (Landscaping)
All Parcels
(excluding Zone 4)
741,695 L.F.
$0.7513 / L.F.
$ 557,236
Zone 4 (Lights /Landscaping)
Tract # 39090, 39635,
40746, 42828, & 41956
160 Lots
$36.01 / Lot
$ 5,762
Parcel #1164
14 Lots
$51.44 / Lot
$ 720
Zone 2 (Traffic Signals)
Commercial / Industrial
(including Parcel #1164)
914 Lots
$11.87 / Parcel
$ 10,849
Zone 1 & 4 (Traffic Signals)
All Parcels
13,694 Lots
$7.49 / Lot
$ 102,568
Grand Total
$ 910,714
The assessor's parcel number and the amount of assessment upon each lot or parcel are shown
on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los
Angeles County Auditor - Controller for the inclusion on the 2010 -11 tax roll.
engreport1011Ilmd Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 8
PART E
PROPERTY OWNER LIST AND ASSESSMENT ROLL
A list of names and addresses of the owners of all parcels within this District is shown on the last
equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is
hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown
on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park.
PART F
ASSESSMENT DISTRICT DIAGRAM
The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A
diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or
parcel of land within the District has been submitted to the office of the City Clerk of the City of
Baldwin Park, and is hereby made a part hereof by reference.
The lines and dimensions of each lot or parcel within the District are those lines and dimensions
shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and
records are incorporated by reference herein and made part of this report.
eng report 1011Ilmd Community Economic Solutions
P4
F1 OR
BALDWIN CITY OF BALDWIN PARK
P • A - R K
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: June 16, 2010
JUN 16
ITEM NO. tV -
STAFF REPORT
SUBJECT: RESOLUTION NO. 2010-022 APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2010-2011, DECLARING THE INTENT TO LEVY AND
COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
Citywide Park Maintenance Assessment District for FY 2010-2011. The recommended
hearing date is July 21, 2010.
The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve
as a mechanism for the financing of operations and maintenance associated with the
City Parks. It is recommended that the City continue these parks maintenance
programs and to fund them through special assessments provided by the PMD.
In 1996, the Baldwin Park property owner's approved the formation of a Park
Maintenance Assessment District to financially support for these programs, and the
PMD's formation was established in conformance with Proposition 218.
On May 5, 2010, the City Council approved a resolution which authorized initiating the
FY 2010-2011 PMD and ordered the preparation of the Engineer's Report.
DISCUSSION
The Engineer's Report has been prepared by staff and it provides sufficient details and
the legal mechanism to re-establish the district, summarizes the costs and expenditures
of the District, and explains the methodology of distributing the assessments.
Resolution No. 2010 -022 Approving the PMD Engineer's Report Page 2 of 3
June 16, 2010
The Engineer's Report was prepared in accordance with the requirements of Articles
XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of
1972, and Sections 22500 et seq. of the California Streets and Highways Code. Based
on State Proposition 218 Guidelines and Procedures, Baldwin Park property owners
approved the formation of a Citywide Park Maintenance Assessment District and
established assessments thereof beginning in FY 1997 -1998.
Under the proposed FY 2010 -2011 PMD, the typical homeowner will be assessed
$31.19 for parks maintenance. This amount represents an increase of 26 cents for one
year over last year's amount. The adjustment is based on a 0.84% increase (less than
1 %) in the Consumer Price Index (CPI) which is an allowed escalation in the PMD. The
following table outlines the proposed assessment for the Citywide Park Maintenance
Assessment District.
Since the PMD's inception, the City has annually contributed about $500,000 to
balance the annual shortfall of District revenues compared to District costs. In June
2002, the City did not obtain the necessary voter approval to increase the assessment
rates to cover the deficit. Consequently, the General Fund has continued to fund the
differences between the revenues from the PMD assessments and the actual costs.
Over the last few years, however, staff has improved operational efficiencies. While
last year's City contribution was estimated to be $342,000, it is estimated that this
year's (FY 2010 -2011) shortfall will be $232,200.
ASSESSMENT FACTORS
Land Use Description
Population / Unit
ECU
Assessment Rate
Single Family Residential
4.06 /unit
1.00 /unit
$31.19
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$12.46
/parcel
Condominium
3.75 /unit
0.92 /unit
$28.68
/unit
Multiple Family
4.25 /unit
1.04 /unit
$32.42
/unit
Mobile Home
2.03 /unit
0.50 /unit
$15.58
/unit
Non - Residential > 1 acre
4.00 /acre
4.00 /acre
$124.70
/acre
Non - Residential >.5 - < 1 acre
4.00 /parcel
4.00 /parcel
$124.70
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$62.38
/parcel
Vacant Non - Residential > 1 acre
- - - - --
1.60 /acre
$49.89
/acre
Vacant Non - Residential >.5 acre -
<1 acre - - - - --
1.60 /parcel
$49.89
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$24.95
/parcel
Institutional
1.00 /parcel
1.00 /parcel
$49.89
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$12.46
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$31.19
/acre
Government > .5 acre - < 1 acre
4.00 /parcel
1.00 /parcel
$31.19
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$15.58
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
Since the PMD's inception, the City has annually contributed about $500,000 to
balance the annual shortfall of District revenues compared to District costs. In June
2002, the City did not obtain the necessary voter approval to increase the assessment
rates to cover the deficit. Consequently, the General Fund has continued to fund the
differences between the revenues from the PMD assessments and the actual costs.
Over the last few years, however, staff has improved operational efficiencies. While
last year's City contribution was estimated to be $342,000, it is estimated that this
year's (FY 2010 -2011) shortfall will be $232,200.
Resolution No. 2010 -022 Approving the PMD Engineer's Report Page 3 of 3
June 16, 2010
If the Engineer's Report receives approval, the next step would be to hold a public
hearing, and thereafter the City Council could authorize ordering the assessment
through the property tax assessments billed by the County tax collector.
FISCAL IMPACT
The following table summarizes the District revenue and expenditure status:
FY 2010 -2011 Beginning Fund Balance (July 1, 2010
$0
Estimated Revenues
Proposed PMD Revenue, FY 2010 -2011
$609,500
City Contribution - General Fund, FY 2010-2011
$232,200
Total Estimated Funds Available, FY 2010 -2011
$841,700
Projected Expenditures
Park Maintenance and Operation
$841,700
OH & Transfers In /Out
$0
Total Projected Expenditures, FY 2010 -2011
$841,700
Projected Ending Fund Balance June 30, 2011)
$0
T ►e total cost of the District for F`�' 2010 -2011 is estimated to be $$41,700. The City
anticipates revenue of $609,500 from the FY 2010 -2011 Citywide Park Maintenance
Assessment District. A General Fund transfer of $232,200 is included in the
recommended FY 2010 -2011 budget to cover the District shortfall.
RECOMMENDATION
Staff recommends that the City Council waive further reading, read by title only, and
adopt Resolution No. 2010 -022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2010 -2011, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
ATTACHMENTS
1. Resolution No. 2010 -022
2. Engineer's Report dated June 16, 2010
Attachment 1
RESOLUTION NO. 2010-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR
FY 2010-2011, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications, an estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
PARK MAINTENANCE ASSESSMENT DISTRICT
(Hereinafter referred to as "District"); and
WHEREAS, there now has been presented to this City Council, the Report as
required by Division 15 of the Streets and Highways Code and Article XIIID of the State
Constitution; and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
Resolution No. 2010 -022
Page 2 of 3
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2010 -2011 for
the construction and continued maintenance of certain public facilities within the
Citywide Park Maintenance Assessment District, all to serve and benefit said District as
said area is shown and delineated on a map shown in the Engineer's Report on file in
the office of the City Engineer, open for public inspection, and herein so referenced and
made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 21,
2010, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments, or objections in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest, convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish a
copy of this Resolution in the San Gabriel Valley Tribune, a newspaper of general
circulation in said City; said publication shall not be less than ten (10) days before the
date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and /or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813 -5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 16th day of June 2010.
MANUEL LOZANO
MAYOR
Resolution No. 2010-022
Page 3 of 3
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2010-022 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on June 16, 2010 and that the same
was adopted by the following vote to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
Attachment 2
I
P, A,, R, K
NM
CITYWIDE PARK MAINTENANCE
ASSESSMENT DISTRICT
FISCAL YEAR 2010-2011
June 16, 2010
Edwin "William" Galvez
City Engineer
GA150 Financia1\Revenue\ParkMDTY 10-11 \Engineer's Report PMD FY 10-11.doc
TABLE OF CONTENTS
Subiect Page
Synopsis........................................................................................... ............................... 1
DistrictFinancial Summary ............................................................... ............................... 1
Boundary.......................................................................................... ............................... 2
Method of Assessment ..................................................................... ............................... 2
AssessmentRoll ............................................................................. ............................... 11
Description of Improvements .......................................................... ............................... 11
CostEstimate ................................................................................... .............................12
Certifications..................................................................................... .............................12
SYNOPSIS
The purpose of the Park Maintenance Assessment District (PMD) is to generate
revenues for the financing of the installation, maintenance, and servicing of parks and
recreational improvements, and certain facilities directly in support of such
improvements and programs.
Based on State Proposition 218 Guidelines and Procedures, Baldwin Park property
owners approved the formation of a Citywide Park Maintenance Assessment District
(PMD) and established assessments thereof beginning in FY 1997 -1998. In June 2002,
the City was unable to obtain the necessary voter approval to increase the assessment
rates to cover the increased costs of park maintenance. Consequently, the General
Fund has been subsidizing the differences between the actual cost and the revenue
from the assessment.
This report is pursuant to and in compliance with Articles XIIIC and XIIID of the
California Constitution and the Landscaping and Lighting Act of 1972. Based on this
report, the assessment roll is generated wherein each Assessor's Parcel Number in the
City of Baldwin Park is identified along with the amount assessed for the Park
Maintenance Assessment District, Fiscal Year 2010 -2011. The assessment roll forms
part of this report, but is not bound herein.
For FY 2010 -2011, the Citywide Park Maintenance Assessment District is proposed to
generate revenue of $626,700 and another $5,000 from delinquent assessments, while
the cost of park maintenance is budgeted at $841,700. The difference of $210,000 will
be covered by the City's General Fund. The City has made an effort to reduce this
program's impact on the General Fund, and over the last several years the city has
steadily reduced park maintenance costs. Last year, for example, the City's General
Fund contribution was $342,000.
The General Fund contribution is for general benefits and is not assessed. The
proposed FY 2010 -2011 assessments are 0.84% higher based on the CPI adjustment
as allowed by the PMD during its inception.
DISTRICT FINANCIAL SUMMARY
FY 2010 -2011 Beginning Fund Balance (July 1, 2010) $0
Estimated Resources
Proposed PMD Revenue+ Delinquencies, FY 2010 -2011 $609,500
City Contribution - General Fund, FY 2010 -2011 $232,200
Total Estimated Funds Available, FY 2010 -2011 $841,700
Projected Liabilities
Park Maintenance and Operation $841,700
OH & Transfers In /Out $0
Total Projected Liabilities, FY 2010 -2011 $841,700
Projected Ending Fund Balance (June 30, 2011) $0
1
C•'►)
The City of Baldwin Park Citywide Park Maintenance Assessment District includes all
parcels of land within the City's corporate boundaries. Reference is made to the Los
Angeles County Assessor's maps for a detailed description of the lines and dimensions
of all parcels within the District.
A map showing the exterior boundaries of the District is on file in the City Engineer's
Office and incorporated herein by reference.
METHOD OF ASSESSMENT
INTRODUCTION
Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, Division 15 of
the State California Streets and Highways Code, states that, "the net amount to be
assessed upon lands within an assessment district may be apportioned by any formula
or method which fairly distributes the net amount among all assessable lots or parcels in
proportion to the estimated benefits to be received by each such lot or parcel from the
improvements." As the assessments are levied on the basis of benefit, they are not a
tax, and therefore, are not governed by Article XiiiA of the California Constitution.
As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles
XIIIC and XIIID have been added to the California Constitution and new procedural and
approval steps outlined in these Articles apply to new assessment districts and
increased assessments. in addition, properties owned by public agencies, such as a
city, county, state or the federal government must now be assessed by law unless it can
be demonstrated that they receive no special benefit.
Specifically, the assessment methodology for the Citywide Park Maintenance
Assessment District is required to:
• Demonstrate special benefit to assessed parcels over and above the benefits
conferred on the public at large: "Special benefit" means a particular and distinct
benefit over and above general benefits conferred on real property located in the
district or to the public at large. General enhancement of property value does not
constitute "special benefit'."
• Separate the general benefits from the special benefits conferred to parcels:
"Only special benefits are assessable, and an agency must separate the general
benefits from the special benefits conferred on a parcel."
• Determine the special benefit that should be attributed to public agency parcels
within the new District boundary: "Parcels within a district that are owned or used
by any agency, the State of California or the United States shall not be exempt
from assessment unless the agency can demonstrate by clear and convincing
evidence that such publicly owned parcels in fact receive no special benefit."
K
IMPROVEMENTS
The items that may be funded through the new District are defined in the Landscaping
and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to
include the installation, maintenance and servicing of several types of landscaping and
park and recreational improvements and facilities as shown below. However, the new
District can only assess for the special benefit that can be shown to be conferred from
these improvements to the properties in the District.
Inctniin inn
13 The installation or planting of landscaping.
0 The installation or construction of statuary, fountains and other ornamental
structures and facilities.
0 The installation or construction of any facilities which are appurtenant to any of
the foregoing or which are necessary or convenient for the maintenance or
servicing thereof, including, but not limited to, grading, clearing, removal of
debris, the installation or construction of curbs, gutters, walls, sidewalks, or
paving, or water, irrigation, drainage, or electrical facilities.
0 The installation of park or recreational improvements, including, but not limited to,
land preparation, such as grading, leveling, cutting and filling, sod, landscaping,
irrigation systems, sidewalks an -a' drainage; lights, playgrouna equipment, play
courts and public restrooms.
0 The acquisition of land for park, recreational or open -space purposes.
0 The acquisition of any existing improvement otherwise authorized.
Maintenance
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
0 Repair, removal or replacement of all or any part of any improvement.
0 Providing for the life, growth, health and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or
injury.
0 The removal of trimmings, rubbish, debris and other solid waste.
0 The cleaning, sandblasting and painting of walls and other improvements to
remove or cover graffiti.
Servicing
Servicing means the furnishing of electric current, or energy, or other illuminating agent
and water for the irrigation of any landscaping, the operation of any fountains, or the
maintenance of any improvements.
3
WTAI ► I 11X1 M:@ 0:4 a 104 119 [Q 04 R
The District assessment is based on land use such that property owners are assessed
in proportion to the benefits received. The land uses defined below are descriptive of all
parcels expected to exist in the City of Baldwin Park in FY 2010-2011. In the event
there is a question regarding the land use designation of any parcel in the District, the
City Engineer will be responsible for administratively assigning one of the land uses
listed below.
TABLE I - FY2010-2011 LAND USE DEFINITIONS
Land Use Code Land Use Description
SFR Single family residential parcels
CONDO Condominium or town home parcels
MFR Multiple family residential parcels (2 dwellings or more)
MH Mobile homes or Mobile Home Parks
NONRES Commercial and industrial parcels
INSTITUTION Institutional — Parcels owned by non-profit organizations
VACANT Parcels without a building or similar structure - designated for
each land use
GOVT Parcels owned by a public agency
r- xr- Parcels exemp-'L from the assessment, because they do not
I L
benefit from park maintenance (sliver, open space, common
area, railroad, or utility easement parcels)
The Open Space Element within the General Plan for the City of Baldwin Park notes
that the City is almost completely built out, and open space is limited to existing parks,
school grounds, utility rights-of-way, and water channel areas. Within the City, over 530
acres of these properties are designated as open space. Baldwin Park offers five City
parks and seventeen school playgrounds for recreation.
In 1996, Morgan Park underwent a 2.5-acre expansion, where a new Community
Center and Senior Center was built. In 2005, Barnes Park located in the southwest
quadrant of the City, was completely renovated and a 3,300 square foot recreation
center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility
adjacent to City Hall was completely renovated, and the Senior Center underwent a
3,500 square foot expansion to create additional meeting space, restrooms, and
reception area. In 2009, new playground equipment was installed in Morgan Park, and
by mid 2010, this same play area will be upgraded with recreation water features and
public art amenities.
M
Morgan Park offers the most activities of any recreation area in the City, including
boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with
the other City parks located south and west near the City's periphery. The area north of
Los Angeles Street contains six elementary school sites, but no parks. About 60
percent of Baldwin Park's City park area is located south of Ramona Boulevard.
Baldwin Park's recreation facilities and parks are vital to the community, especially for
the high- density residential developments, which do not provide adequate play areas for
their residents. Upon full build -out, it is expected that the City will have a ratio of 3
acres of parks, including school areas, for each 1,000 residents. This ratio is well within
the National Recreation and Parks Association recommended standard of 2.5 acres per
1,000 residents. The majority of the City's parkland is under the control of the Baldwin
Park Unified School District, with the City controlling 10 percent of the total parkland.
Parks and recreational activities are managed by the City of Baldwin Park through a
division of the City organization. As such, all parks administration and planning are
centralized while recreational activities are conducted on a community -wide basis to
take advantage of existing park facilities. This approach promotes the parks as a
system or network to be used on a citywide basis, rather than on a service radius basis
which may be more common in other jurisdictions. All of the parks and recreational
facilities are equally accessible to all the properties in the District.
The maintenance of parks and recreational improvements provide a particular and
distinct special benefit to parcels within the District. The presence of well- maintained
parks and recreational facilities, which are available for the use, and enjoyment of
residents, customers, clients, employees and visitors of the assessed parcels
specifically enhance the desirability of parcels within the District. Appropriately
maintained parks that are readily accessible to properties within the District would mean
that the owners and visitors of assessed parcels may enjoy the benefits of such
improvements which are available for use while avoiding the expense of privately
installing and maintaining similar improvements.
Only the parks summarized in this Report are funded through the District. The other
open space areas that contribute to the open space element of the City are funded
separately. The location of all the parcels in the District was found to be within 1 3/4
miles of at least one park, and 3/4 mile of at least one recreational facility in the District.
Although some properties in the District are within 3/4 mile of more than one park, it was
determined that residents cannot use the facilities of more than one park at one time, so
the assessment rates are established at a uniform level throughout the District.
In addition to providing opportunities for recreational use, the proper maintenance of
park and recreational facilities improves the aesthetics of parcels within the District.
Proper maintenance of landscaping reduces pollution and noise, provides for open
space and the planting of otherwise barren areas, and reduces property- related crimes
within the District, especially vandalism, through the removal and abatement of graffiti.
5
The U.S. Department of the Interior, National Parks Service, in a publication of June
1984, concluded that, "An investment in parks and recreation helps reduce pollution and
noise, makes communities more livable, and increases property value." All of the above
benefits contribute to a specific enhancement of the quality of life and property values
related to each of the assessable parcels within the District.
In addition, the operation and maintenance of the City's parks confers a particular and
distinct special benefit upon assessed parcels within the District, as follows:
• The proper maintenance of parks and appurtenant facilities specially benefits
parcels within the District by improving the physical and visual environment and
making the District area more desirable.
• Parcels within the District are specially benefited when public infrastructure
including parks are in place, safe, clean and well maintained.
• The proper maintenance of parks by the District provides increased District -wide
attractiveness to prospective buyers.
• The desirability of parcels within the District is specifically enhanced by the
presence of well- maintained parks which are available for the use and enjoyment
of the property owners and the visitors of the assessed parcels.
0 Having properly maintained parks readily accessible to properties within the
District means that the owners and visitors of the assessed parcels may enjoy
the benefits of such improvements available for use while avoiding the expense
of privately installing and maintaining similar improvements.
0 The proper maintenance of landscaped parks provides increased attractiveness
of the District as a place to live, work and do business.
0 Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
properties within the District.
In addition to the special benefits received by the parcels in the District, there are
general benefits conferred on the public at large by the maintenance, operation and
servicing of park and recreational facilities.
Census data and socio- economic characteristics for the City of Baldwin Park would
generally indicate a higher than average park usage by local residents. The higher
densities and a greater number of persons per household as documented by census
data would indicate a higher than average special benefit from the funded park
improvements. Additionally, in higher density areas such as the District, the value of the
open spaces afforded by parks is at a particular premium.
However, parks and recreational facilities are an important part of any thriving
community. The general benefit arising from the park and recreational improvements
can be measured by examining the usage of the facilities by the public at large. Each
park has been examined to determine the average number of registrations received by
C*1
the Recreation and Community Services Department for individuals or teams from
outside of the District boundaries. The percentage of out -of- district registrations to total
registrations is used to determine that portion of the park budget related to general
versus special benefit. City staff has determined that out -of- District registrations equal
approximately 15 percent of all registrations. Thus, 15 percent of the assessment
budget will be assigned as general benefit. In addition, the City has elected to
contribute an additional amount over and above the 15 percent level in order to maintain
assessments at approximately the same amount as in prior years.
Mil N vi L;I
The formula distributing the special benefits recognizes that properties have different
levels of benefit depending upon the typical population associated with the type of land
use. The formula considers these differences and attempts to most fairly distribute the
special benefit among all residential parcels and lots within the District. Each of the
special benefits identified above in "Special Benefit of Parks are considered to benefit
each parcel in proportion to the typical population associated with the parcel's land use
as reported by the City of Baldwin Park Planning Division.
In order to establish the proportionate share of benefit from any one parcel of land in
relation to the total benefit to the District, it is necessary to establish a benchmark to
relate one "baseline" parcel to all others. This benchmark is called the Equivalent
Dwelling Unit. The District uses a single family residence as the benchmark Equivalent
Dwelling Unit. All other land uses, as represented on the County Assessor's master
property file, will be compared to the benchmark of the Single Family Residence to gain
a comparative Equivalent Dwelling Unit (EDU) based on population data as found in the
1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning
Division.
Following is a discussion of EDU values for each type of land use within the
Assessment District.
The EDU values for condominiums, multi - family and mobile homes are based upon a
comparison of the average population per household for single - family residences versus
the average household population in condominiums, multi - family and mobile homes.
The calculation of each EDU value is shown below:
For Single Family Residential:
Single family population per household 4.06
Single family population per household 4.06
For Condominium Residential:
Condo population per household (3.75 / 4.06)
For Multi - Family Residential:
Multi- family population per household (4.25 / 4.06)
7
= 1.00 EDU's /unit
= 0.92 EDU's /unit
= 1.04 EDU's /unit
For Mobile Home Residential:
Mobile Home population per household (2.03 / 4.06) = 0.50 EDU's /unit
The EDU values for commercial, office, business and industrial land uses (non-
residential) are based on a comparison of the typical single family lot acreage versus
the actual size of the non - residential use. Special benefit to non - residential parcels
results from the use of recreational facilities by employees and customers, which
generally increases in number as the parcel size increases. Therefore, the assessment
on non - residential property is based on acres, as opposed to residential parcels which
are based on dwelling units.
Within the District, the typical single - family parcel size is 8,500 square feet. On
average, approximately 20 percent of each acre of residential land is dedicated for
streets and other public uses resulting in a net acreage available for the subdivision of
approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore,
using the single family residence as a base, an acre of non - residential property receives
the same number of EDU's as an acre of residential property, that is, 4 EDU per acre.
Non - residential lots:
4 lots per acre
1.00 EDU / lot
= 4.00 EDU's /acre
Furthermore, non - residential parcels more than half an acre and less than an acre is
assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels
receive. Non - residential parcels below one -half acre are assigned 50 percent of 4.0
EDU s, or 2.0 EDU's per parcel.
For Non - Residential ( <.5 acre):
2 lots per half -acre
1.00 EDU /lot
= 2.00 EDU's /acre
The EDU value for the institutional, church, school, college and day care land uses
( "institutional ") is calculated at one (1) EDU per parcel. This per parcel assessment
rather than per acre assessment is in recognition of this land use category's traditionally
lower demand for park facilities as indicated by the City's Recreation and Community
Services staff. In addition, institutional parcels receive less benefit than other non-
residential parcels in the District from the operation, maintenance and servicing of parks
in the City for several reasons. Institutional parcels function differently than non-
residential parcels in that they: 1) typically operate fewer days in the week, 2) generally
have an inconsistent number of people using the facilities daily, and 3) have a less
intensive use than the property size alone would indicate because in general, the
institutional parcels in the District contain large green areas that function as open space.
Therefore, the institutional parcels should be assessed at a lower level than the non-
residential parcels, and are assigned 1 EDU per parcel.
Es3
As a result of the passage of Proposition 218, the assessment methodology for the new
Park Maintenance Assessment District has to determine the special benefit attributable
to public agency parcels within the new District boundary. Section 4 of the Proposition
states, "Parcels within a district that are owned or used by any agency, the State of
California or the United States shall not be exempt from assessment unless the agency
can demonstrate by clear and convincing evidence that such publicly owned parcels in
fact receive no special benefit."
In comparison to non - residential and institutional parcels, governmental properties also
benefit from the proper maintenance of parks, since such parks attract potential
customers and employees as shown below. Certain governmental parcels benefit from
the District because the proper maintenance, operation, and servicing of parks:
0 Reduces property- related crimes against properties within the District, especially
vandalism, through the abatement of graffiti;
0 Improves the aesthetics of public parcels through the proper maintenance of
landscaping and the planting of otherwise barren areas;
0 Reduces pollution and noise in surrounding areas throughout the provision of
open space; and
0 Improves the physical and visual environment, which makes the District area a
more desirable and attractive place to work and do business.
Additionally:
0 Having properly maintained parks readily accessible to the public properties
means that the public agencies may enjoy the benefits of such improvements
available for use while avoiding the expense of privately installing and
maintaining similar improvements; and
0 Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
public properties within the District.
However, governmental parcels receive less benefit than other non - residential parcels
in the District from the operation, maintenance and servicing of parks in the City. For
instance, a portion of most public properties are used as park and /or recreation areas.
This portion of these properties does not benefit from the District improvements
because it provides the same use and function that the funded improvements provide.
Moreover, governmental properties generally do not benefit from the resale value of
their properties. Consequently, the specific benefit of increased property value that is
conferred to other properties in the District is not conferred to governmental properties.
Therefore, governmental parcels are assessed at one - quarter the rate of non - residential
uses. As the size of the parcel increases, the benefit increases, and therefore, the
assessment amount will also increase.
The special benefit to undeveloped property in the residential, non - residential and
institutional land use categories is based on the assumption that such undeveloped
D
property benefits from the ongoing maintenance of recreational facilities because the
facilities would be in good condition and in a state of readiness for when the vacant
property is developed. For the purposes of this Engineer's Report, the special benefit to
undeveloped property is assigned a value corresponding to 40 percent of the developed
property EDU values for the same land use designations. This discounted value
recognizes the reduced current value due to the uninhabited nature of the property.
Finally, parcels of raw land and homeowner's association common area are assigned
an EDU value of zero (0), based on a projection that these parcels are likely never to
develop and therefore will receive no benefit from the improvements. Similarly, railroad
right -of -way parcels, public utility right -of -way and well site or reservoir site parcels,
water rights parcels, and other similar land uses are also assigned an EDU value of 0,
because of little or no possibility for residential or non - residential or institutional
development and therefore no benefit.
The following Table 2 - Assessment Factors sets forth the population per unit as
shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as
discussed above, and the resulting assessment amount per unit, parcel or acre.
TABLE 2 - ASSESSMENT FACTORS
Land Use Description
Population
% Unit
cuu
Assessment
Rate
Single Family Residential
4.06 /unit
1.00 /unit
$31.19
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$12.46
/parcel
Condominium
3.75 /unit
0.92 /unit
$28.68
/unit
Multiple Family
4.25 /unit
1.04 /unit
$32.42
/unit
Mobile Home
2.03 /unit
0.50 /unit
$15.58
/unit
Non - Residential > 1 acre
4.00 /acre
4.00 /acre
$124.70
/acre
Non - Residential > .5 - < 1 acre
4.00 /parcel
4.00 /parcel
$124.70
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$62.38
/parcel
Vacant Non - Residential > 1 acre
- - - - --
1.60 /acre
$49.89
/acre
Vacant Non - Residential >.5 acre - <1
acre
- - - - --
1.60 /parcel
$49.89
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$24.95
/parcel
Institutional
1.00 /parcel
1.00 /parcel
$49.89
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$12.46
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$31.19
/acre
Government > .5 acre - < 1 acre
4.00 /parcel
1.00 /parcel
$31.19
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$15.58
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
10
All parcels within the District benefit from the ongoing operation of the District.
Therefore, all parcels assessed in the District receive a proportional share of the
administrative costs for the District based on their assessment for park maintenance.
THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT
Upon approval of a majority vote of the property owners, the Fiscal Year 2010 -2011
Maximum Assessment is the annual assessment shown in the Assessment Roll, on file
in the Office of the City Clerk and by this reference incorporated herein. Commencing
with Fiscal Year 1997 -1998 and for each year thereafter, the assessment for the District
is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the
change in the Consumer Price Index ( "CPI "), All Urban Consumers, for the Los
Angeles- Anaheim - Riverside Area from March through March of the previous calendar
year. Future annual assessments within this limit may be approved by the City Council
without additional property owner ratification. These limits may be exceeded only with a
majority property owner approval of either: 1) a supplemental assessment; 2) a revision
of or supplement to the maximum assessment and /or adjustment formula, or 3) any
other methodology amenable to the property owners within the District boundary.
TOTAL ASSESSMENT
The total assessment for each parcel is the sum of its assessment for park maintenance
and engineering and incidentals.
ASSESSMENT ROLL
Each parcel's Assessor Parcel Number (APN) and total assessment to be levied for
Fiscal Year 2010 -2011 is shown on the assessment roll for the District on file in the City
Clerk's Office and incorporated herein by reference. Reference is made to the Los
Angeles County Assessment roll for further description of the parcels in the District.
Plans and Specifications
Plans and Specification of the improvements covered by the PMD are available for
inspection in the Office of the City engineer. These documents may be inspected by
contacting the listed below as designated:
Edwin "William" Galvez, Director of Public Works l City Engineer
City of Baldwin Park
(626) 813 -5255
11
Park Maintenance
Maps showing the location of parks within the District, and specifications describing the
general nature, location and extent of park maintenance within the District, are on file in
the office of the City Clerk and incorporated herein by reference.
COST ESTIMATE
FY 2010 -2011 Beginning Fund Balance (July 1, 2010)
$0
Estimated Revenues
Proposed PMD Revenue, FY 2010 -2011
$609,500
City Contribution - General Fund, FY 2010 -2011
$232,200
Total Revenue, FY 2010 -2011
$841,700
Total Estimated Funds Available, FY 2010 -2011
$841,700
Projected Expenditures
Park Maintenance and Operation, FY 2010 -2011
$841,700
Total Projected Expenditures, FY 2010 -2011
$841,700
Projected Ending Fund Balance (June 30, 2011)
$0
CERTIFICATIONS
The undersigned respectfully submits this Engineer's Report as directed by the City
Council of the City of Baldwin Park pursuant to the provisions of Articles XIIIC and XIIID
of the California Constitution and the Landscaping and Lighting Act of 1972, and
Sections 22500 et seq. of the California Streets and Highways Code. The undersigned
certifies that he is a Professional Engineer, registered in the State of California.
Dated: (�_/ /(� � 00/0
Edwin "William" Galvez
City Engineer
City of Baldwin Park
R.C.E No. 51505
12
■r
TO:
JCZ47►yiIll
CITY COUNCIL
'; 16
ITEM NO.
CONSENT CALENDAR
Honorable Mayor and City Council Membe
Vijay Singhal, Chief Executive Officer
Marc Castagnola, AICP, Community E
DATE: June 16, 2010
M nag
SUBJECT: Authorize staff to research, develop and issue a Request for
Proposals for specialized firms that can manage the City's PEG
Access Cable Channel.
To request City Council authorization of the research, development, and issuance of a
Request for Proposals (RFP) for specialized firms to assist the City with management of the
City's PEG (Public /Education /Government) Cable Channel.
BACKGROUND /DISCUSSION
On July 5, 2006, the City approved a Memorandum of Understanding (MOU) with the CAC
Exchange Il, LLC which relates to the terms and conditions upon which the existing cable
television franchise, currently controlled by Time Warner Inc., would be renewed. The two
key elements of the MOU are the updated franchise term which, according to the MOU
would terminate on December 31, 2016 and the PEG Channel support.
When the City first entered into the franchise for cable television services back in the
1980's, the cable companies provided all- inclusive PEG Channel support. However, within
the past several years, cable companies are removing themselves from managing and
programming local government PEG Cable Channels. As the alternative, cable companies
are providing funding to City's through PEG Access Grants to manage and program their
respective PEG Cable Access Channels. Typically these PEG Channel Access Grants are
only used for capital (such as video servers, associated hard drives, DVD and VHS players)
and non - capital purposes.
The MOU provides for an initial one -time PEG Access Grant and on -going PEG Grants.
Both types of Grants are based upon the number of Time Warner Subscribers. In
accordance with the MOU, the City's initial, one -time PEG Access Grant was based on the
number of subscribers as of December 31, 2006; at that time the City was paid $28.00 for
each subscriber for a total of $88,844.00. Since January 1, 2007, the City receives
quarterly payments for the on -going PEG Grants. These on -going PEG Grants are paid
RFP for Specialized Services
PEG Channel Management
June 16, 2010
Page 2
quarterly, on a per subscriber basis at $.50 per subscriber. The City averages, between
2,500 and 3,000 Time Warner Cable subscribers per month. On average the City receives
quarterly on -going PEG Grant payments of approximately $4,000 or about $16,000 per
year.
To date, the City has spent approximately $13,000 on PEG Channel equipment. Equipment
purchased includes a video server and hard drive, DVR/VHS recorder /playback machines,
and a scan converter. Currently, there is approximately $150,000 accrued in PEG Channel
Grant Fund.
In accordance with the adopted Memorandum of Understanding stating that Time Warner
Cable transfer PEG Channel Programming to the City, new fiber optic cabling was installed
to the City's basement for connection to the PEG Channel equipment. The installation
process began in July, 2009 and was connected to the equipment the City purchased on
August 10, 2009. After the connection, testing began and was completed on October 6,
2009. PEG Channel broadcasting began on October 6, 2009.
There are significant PEG Channel broadcasting benefits, most particularly, outreach to the
residents of Baldwin Park. :Outreach programming includes, public hearing notices for City
Council and all Commissions, advertisements for recreational opportunities, city events,
including concerts in the park and events at the Arts and <Recreation 'Center, and playback
of taped City events such as the Anniversary Parade. Any proposed broadcasting will be in
accordance with Chapter 114 of the City's Municipal Code (Cable Television System) and
the Memorandum of Understanding, Agreement relating to the Transfer, and the Time
Warner Guaranty which was approved by the City Council in July 2006. Additionally,
Chapter 114.03 (1) ` discusses access rules for the PEG Channel and explicitly states
prohibitions regarding commercial use, political use, presentation of lottery information and
obscene or indecent material.
It is anticipated that the proposed request for proposal scope of work in the RFP will
include, but is not limited to, a proposed on -going management and programming plan of
the PEG Access Channel, development of policies related to programming the PEG Access
Channel, and identification of possible revenue generation utilizing the PEG Channel.
FINANCIAL IMPACT
There will be no impact to the City's General Fund. PEG Access Grant money may be used
for capital and non - capital expenditures related to the PEG Cable Access Channel.
WANK—UMMUMAK-402-1
Staff recommends that the City council authorize staff to research, develop and circulate a
Request for Proposals for the on -going management and programming of the City's PEG
Cable Channel.
C: \Documents and Settings \lnieto.BALDWINPARK \Local Settings \Temporary Internet Files \Content.Outlook \JBZW6X74 \RFP Authorization PEG Channel Management.DOC
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: June 16, 2010
SUBJECT: AWARD A CONSTRUCTION MANAGEMENT CONTRAC FOR THE
RAMONA A — 1 -605 TO FRANCISQUITO ROADWAY REHABILITATION,
FEDERAL PROJECT NO. ESPL -5323 (018) - FTIP NO.: LAES411
This report requests that the City Council consider an award of a consultant contract to
AAE, Inc. in the amount of $61,220 to perform turn -key Construction Management of
the Ramona A — 1 605 to Francisquito Roadway Rehabilitation, Federal Project No.
ESPL -5323 (018) — FTIP No.: LASS 411.
Last year, Staff made preparations to ensure the City had shovel ready projects to fully
utilize Stimulus funds that the Federal Highway Administration (FHWA) was making
available under ARRA infrastructure funding. After successfully applying and qualifying
for funds, the amount allocated to the City is approximately $2.4 million. The two
projects approved by the FHWA and Caltrans are the Ramona A and Ramona B
improvements as follows:
(1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Avenue
(2) Ramona B - Ramona Boulevard, Francisquito Avenue to Merced Avenue
Construction Management (CM) costs for this project is eligible for reimbursement if
prescribed procedures in the selection of the consultant as set by FHWA and Caltrans
are followed. This involves a process wherein a consultant is selected based on the
quality of the proposed services, and a reasonable price is thereafter negotiated.
On May 5, 2010, staff made a recommendation to the City Council for award of a CM
contract, but the item was tabled for consideration at a subsequent meeting. On May
19, 2010, this item was again postponed for further City Council review.
On June 2, 2010, the City Council directed staff to work under Council oversight and
perform a re- analysis and of the proposals for construction management of this project.
Award Construction Management for Ramona A Improvements Page 2 of 5
June 16, 2010
DISCUSSION
Ramona A has Federal funding totaling $950,000 and is 100% reimbursable, which
means that no matching funds are necessary and all $950,000 is available for the
construction and construction management of this project. The construction contract
for this project has already been awarded. This staff report covers only the construction
management of the Ramona A improvements.
Last year, Caltrans and Staff reviewed the plans, specifications, and estimate for the
Ramona A Improvements, and Caltrans authorized the City to proceed with
construction, and to initiate the process of engaging a professional consultant to
manage construction.
On February 2, 2010, the City Council authorized staff to advertise Request for
Proposals for the Construction Management (CM). Engaging a qualified construction
management firm is vital to control construction and ensure project delivery within
budget, on time, and at high quality standards. The CM also ensures the contractor
adheres to Federal labor requirements and procedures so that the City may be
reimbursed.
Construction Manager (CM) Selection
Audit on the selection of the CM
The CM selection process was audited by Caltrans on April 27; 2010. Specifically,
Caltrans approved our method of selecting a CM, and there were no audit findings on
our process. After Staff initially identified a consultant to recommend for City Council
consideration, the City Council expressed concerns with the premise and goals under
which Staff based the original proposal evaluations. Therefore the City Council directed
Staff to re- initiate the evaluation and selection process. The following guidelines which
were already audited and approved were used:
Federal Guidelines on Selectinq a CM
In order to engage a consultant, the City must advertise the RFP with:
• Clear statement of the desired scope
• Identification of the selection process
• Indication how the proposals will be rated (Proposal rating criteria / Form)
- Appropriate selection procedure is the Caltrans / Federal Guideline "One Step
RFP, followed by Interviews /Presentation.
- Proposal Rating used was the Caltrans /Federal recommended Form and the
rating criteria as spelled out on the Form
- Final selection may not involve consideration of cost.
The City of Baldwin Park Council has been advocating the use of minority firms to an
extent which exceeds Federal and Caltrans levels for using Disadvantaged Business
Enterprise firms. Moreover, the Council also desires that extra care will be given to
businesses impacted by construction activities, especially in our City which has a high
Award Construction Management for Ramona A Improvements Page 3 of 5
June 16, 2010
proportion of small and family owned businesses which have already been severely
impacted by the recent economic downturn.
The City Council also pointed out that the selection process must place a greater value
on the primary purpose of the ARRA program, which includes the job creation
opportunities resulting from the use of ARRA funds. Therefore the selection process
took into consideration what employment and local opportunities are brought to the
local economy by the prospective CM firms. The selection process was initiated and
completed with these revised objectives in mind.
Proposal Evaluations and CM Selection
The new selection criterion places greater emphasis on hiring local firms and providing
for the utmost respect for our local businesses and residents that will be impacted by
construction activities. This revised evaluation criteria was stressed by Councilwoman
Susan Rubio as directed by the City Council on June 2, 2010.
Based on the above criteria, a new staff committee evaluated all fourteen originally
submitted proposals. All fourteen proposals were found to have sufficient management
capabilities, inspection credentials, and the scope of services qualifications to perform
the job. However, with a greater emphasis on `customer service' that must be provided
during construction to our businesses and residents along Ramona and in the
immediate surrounding neighborhood, the proposal evaluations resulted in the following
ranking:
PROPOSED
l`iPIAN- n^vURS
CONSULTANT EFFORT PROPOSEDFEE
RANK
AAE
870
$61,220
1
DelTerra
633
$77,440
2
ECM
740
$63,000
3
SA
964
$119,000
4
Civil Source
643
$67,120
5
DIVIR
1363
$110,524
6
Vali Cooper
886
$99,500
7
Trastech
1101
$141,065
8
PBSJ
1150
$127,938
9
Savannah
756
$77,372
10
illdn
1045
$101,740
11
GK
459
$50,955
13
Chirardelli
496
$91,250
13
Axiom
Did not incicate hours
$80,000
14
Award Construction Management for Ramona A Improvements Page 4 of 5
June 16, 2010
The top three proposals were engaged in a follow up session to clarify the scope of
services, and to confirm the proposed quality of services. It became apparent that the
intensity of the effort by AAE as measured by the proposed man -hours indicated that
this firm was the most advantageous firm for the City to perform CM work on this
project.
Once the final selection was determined, then the final scope of work and cost was
confirmed to ensure it was fair and reasonable. A reasonable level is subjective, but
generally involves looking at other top proposals to consider an appropriate and high
quality scope and a reasonable cost. The highest rated proposals define a frame in
terms of scope, man -hour effort, and cost. From the Caltrans and FHWA auditors'
perspective, reasonable does not include negotiating to a lowest cost; rather it focuses
on ensuring the best scope is obtained at a reasonable cost for those services.
Furthermore, Caltrans and FHWA values scope quality as the most important factor by
a CM since adherence to Federal standards is critical for local agencies to qualify for
full reimbursement, and Caltrans and Federal audits have no leniency and are
unforgiving, and without hesitation will withhold funds from cities.
The scope of services was acceptable to staff as submitted, and the fee proposal was
the lowest of the highest ranked submittals. Therefore, the proposal is recommended
to be acceptable as submitted.
Tentative Proiect Schedule
Award Construction Contract ...................... .......................... . . . .. 06 -16 -2010
Preconstruction Meeting .................................. ..........................06 -29 -2010
Begin Construction ..................................... ............................... 07 -12 -2010
Complete Construction ............................... ............................... 09 -30 -2010
The following table summarizes the funds available and anticipated expenditures:
Unused project funds cannot be reimbursed and will not be reprogrammed for future
City use (funds will be lost). CM funds are limited to $119,000, but unused CM funds
may be used on construction activities.
Award Construction Management for Ramona A Improvements Page 5 of 5
June 16, 2010
FISCAL IMPACT
There is no impact on the General Fund. This project is 100% reimbursable for both
construction and construction management up to the funding limit stated in the table
above.
RECOMMENDATION
Staff recommends as endorsed by Council oversight, that the City Council award a
Construction Management Contract to AAE, Inc. in the amount not to exceed $61,220
and authorize the Mayor to execute the attached agreement.
ATTACHMENT
Consultant Services Agreement
Attachment
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 16th day of June , 2010
by and between the City of Baldwin Park, ( "City "), and AAE Inc. ( "Consultant ").
In consideration of the following mutual covenants, provisions and agreements, and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City
and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Work" attached to and
incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are
contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit
"D."
2. COMPENSATION. City shall pay for the services performed satisfactorily by
Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Fee
Proposal" attached to and incorporated into this Agreement as Exhibit "B." The total amount of
compensation, including out -of- pocket expenses, for all services described in Scope of Work as
set forth in Exhibit A shall not exceed Sixty One Thousand Two Hundred Twenty Dollars
($61,220.00) notwithstanding if it takes more than the hours estimated in Exhibit B to provide
those services in a satisfactory manner.
3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this
Agreement. Consultant shall commence and complete the services in this Agreement within the
time period shown on "Schedule of Performance" attached to and incorporated into this
Agreement as Exhibit "C."
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years after
final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel,
equipment and material, at its sole expense, in order to perform the services required of it
pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed,
for all purposes, an independent contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to be performed
for other entities while under contract with City. Consultant is not an agent or employee of City,
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City
provides for its employees. Consultant shall be responsible to pay and hold City harmless from
any and all payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as
set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement
without written approval of City is prohibited and shall be null and void; except that Consultant
may assign payments due under this Agreement to a financial institution.
Consultant Services Agreement Page 2 of 5
AAE, Inc.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance
with the applicable laws and regulations of all governmental agencies that are in force at the
time services are performed. Consultant shall be responsible for becoming aware of and
staying abreast of all such laws and ensuring that all services provided hereunder conform with
such laws. The terms of this Agreement shall be interpreted according to the laws of the State
of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials,
officers, and employees against any and all actions, claims, damages, liabilities, losses or
expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys'
fees, whether or not suit is actually filed, and any judgment rendered against City and /or its
officials, officers, or employees that may be asserted or claimed by any person, firm, or entity
arising out of Consultants' negligent performance, or the negligent performance of its agents,
employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant,
it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not
apply if there is concurrent passive or active negligence on the part of City, or its officials,
officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance with
the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent Consultants`
liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable
own, hired and non -owned automobiles with the following minimum limits of
liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or
such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory
requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City
with a certificate of Insurance reflecting the above, and an endorsement for
each policy of insurance which shall provide:
Consultant Services Agreement
AAE, Inc.
Page 3 of 5
(1) the City, and its officials, officers, agents and employees are named
as additional insured (with the exception of Professional Liability and
Worker's Compensation);
(2) the coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects to
City, its officials, officers, agents or employees; moreover, any
insurance or self- insurance maintained by City or its officials, officers,
agents or employees shall be in excess of Consultants' insurance and
not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior written notice to
City of cancellation or of any material change in coverage before such
change or cancellation becomes effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to
waive all rights of subrogation against City and City personnel for losses
arising from work performed by Consultant for City, and the insurer's
agreement in this regard shall be reflected in the Workers' Compensation
Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared
pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the
property of City. City's ownership of documents includes any and all analysis, computations,
plans, correspondence and /or other pertinent data, information, documents, and computer
media, including disks and other materials gathered or prepared by Consultant in performance
of this Agreement. Such work product shall be transmitted to City within ten (10) days after a
written request therefore. Consultant may retain copies of such products. Any re-use by City
shall be at the sole risk of City and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall have
free access at all reasonable times to such records, and the right to examine and audit the
same and to make transcripts therefrom, and to inspect all program data, documents,
proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and
telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by
the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall
comply with all applicable federal, state and county laws and regulations governing conflict of
interest.
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of any
federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the
Consultant Services Agreement Page 4 of 5
AAE, Inc.
election of candidates for public office during time compensated under the representation that
such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of
this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
and including the date of termination of this Agreement, unless the termination is for cause, in
which event Consultant need be compensated only to the extent required by law. Consultant
shall be entitled to payment for work satisfactorily completed to date, based on proration of the
compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's
receipt of a close -out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable attorney's
fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any
court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid
and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable
and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles
County. This paragraph shall not apply and litigation fees shall not be awarded based on an
order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or
mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant snail be construed to be both a covenant and a
condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement
between the City and Consultant. No verbal agreement or implied covenant shall be held to
vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the
parties to this Agreement, and any subsequent successors and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise affected,
except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual matters,
and coordination with the City. The City Representative (B) designated below shall act on the
City's behalf as Project Manager.
(A) CONSULTANT
Consultant Services Agreement Page 5 of 5
AAE, Inc.
(B) Edwin "William" Galvez, P.E.
Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be
given by personal delivery or by mail. Notices shall be directed to City's Designated
Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of
all notices to the City Attorney.
City Attorney: Joseph Pannone / Aleshire & Wynder, LLP
South Bay Center, 1515 West 190th Street
South Tower, Suite 565
Gardena, CA 90248
(310) 527 -6660
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first
above written.
ATTEST:
City Clerk
CI 1 T' Or 6ALIJWIN PPPAKor 1
Manuel Lozano, Mayor
Dated:
CONSULTANT:
Name: Name:
Dated: Dated:
Title:
Address:
Telephone: ( ) -
Title:
Consultant Services Agreement Exhibits
AAE, Inc.
EXHIBIT "A"
SCOPE OF SERVICES
The attached Scope of Work is a detailed document based on the AAE, Inc. proposal to
the City dated March 15, 2010.
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AAE's construction management team has excellent qualifications and the very best ability to
perform the construction management and related services required by the City for the
rehabilitation of the Ramona A segment outlined by the RFP as follows:
AAE will assist the City Engineer as an extension to staff and provide a Resident Engineer
for the construction accordingly to perform all needed services as required by the Caltrans
Local Assistance Procedures Manual (LAPM).
AAE will manage activities prior to construction including proper execution of the contract
between the City and the Contractor, review of required insurance, bnnriing and other
required documents as outlined by the Project's Plans, Specifications, and Estimate
(PS &E).
• We will prepare and submit all needed reports and paperwork required by LAPM and obtain
approval for pre and post -award of the construction contract along with preparation of
project reimbursement invoices and final project report.
0 Our team via the AAE Resident Engineer and Project Manager will manage all aspects of
construction phase, including:
o Construction and inspections along with funding administration
o Develop a master construction schedule for full implantation including monitoring and
updating construction schedule keeping the City informed at all times
o Conduct weekly construction progress meetings with the Contractor, the City Project
Manager and other involved parties plus preparation and distribution of the meeting
minutes
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o Prepare and distribute all required notices to residents and/or business pertaining to
construction activity plus respond to complaints and resolve issues accordingly as
necessary
• Review contract change order (CCO) requests for merit and prepare necessary
documentation/justification for the City's review and approval
• Review the Contractor pay requests and prepare the necessary submittals to the City
for review and approval
• Manage all construction activities and project controls as required by the City and LAPM
guidelines
• Manage the contract cost accounting system
• Perform a Project walk-through(s) with the Contractor and prepare punch list(s) for
implementation
• Ensure the project is implemented per the approved PS&E package and prepare as-
built drawings at the completion of construction for the benefit of the City
• Coordinate the Project closeout and make sure all issues have been resolve
• Deliver a final completed Project to the City in compliance with PS&E package plus any
and all applicable codes, standards, requirements, etc.
• Provide the City with a complete project close out file
At AAE, we understand that successful implementation of construction projects can only be
achieved through carefully devised strategies which address the specific needs of a job or even
components of a project. We believe that the fundamental framework for successful delivery of a
project remains the same. The approach to different construction jobs needs to be dynamic and
innovative enough to have the inherent capability of addressing the unique characteristic of each
program and project. As such, we do not believe in prescribing generic solutions and products.
Our approach to managing construction begins with our thorough understanding of the City's
needs not by making assumptions, but through careful study and evaluation of pertinent
documents and, more importantly, by careful listening to the ideas and needs of all stakeholders.
Only then would our team members start to devise tailor-made strategies, procedural guidelines
and manuals, benchmarks, thresholds, and other implementation tools.
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With the above approach, the AAE Team will provide the following turn-key services under the
ARRA compliance guidelines:
A. City Engineer Extension
AAE will assist the City Engineer by providing a resident engineer overseeing construction
and supplying all needed and related services to complete the job successfully. The
resident engineer will certify all necessary documents needed for funding the Project and
will work with the construction manager in overseeing construction activities.
B. Construction Contract Award Support
In accordance with provisions of the RFP the construction contract is to be awarded by the
City Council in March of 2010.
C. Pre-construction Activities
AAE will manage and oversee the construction contract and all other pertaining document
for proper execution with the Contractor. Our team will immediately assemble the contract
agreement packets and arrange for execution of the contract. Prior to full execution of the
documents, AAE will ensure that all required permits from the City and State agencies (if
applicable), along with City business license (for Contractor and its sub-contractors) have
been secured. The AAE Team will work with City staff to set a preconstruction meeting
with the Contractor. A walk through will be conducted and plans and specifications will be
fully examined prior to the above meeting.
D. Pre-construction Meeting
AAE will schedule a pre-construction meeting with City representatives, the Contractor, and
stakeholders (at the discretion of the City) to review the construction schedule based on 60
working days, construction activities and milestones, 24 hour contact telephone information
and discuss any foreseeable issues pertaining to the project. AAE will provide meeting
minutes/notes for the benefit of all attending the session. At the meeting, all Federally
funded requirements will be explained and all necessary Federal/State/City provisions will
be discussed. All utility owners will also be invited to the meeting to assess their
involvement in the Project.
E. Construction Administration
AAE will provide all administrative services pertaining to the subject construction project
including coordination with the City Engineer/Project Manager, as well as other City staff,
and the Contractor performing the construction. The AAE Team will also handle inspection
staff scheduling, initiating and conducting project progress meetings with stakeholders and
the Contractor and providing meeting notes, coordinating with utility owners and other
agencies, providing construction-related notification to residents, businesses, schools, post
office, etc. The AAE Team will ensure that the construction activities minimize
inconvenience to the community members. We will also ensure that proper communication
with all stakeholders will improve the quality of life for all impacted by the Project.
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AAE will provide the City with the following services during the construction phase of the program:
1. Review Submittals
The AAE Team will ensure that all contract submittals are filed and organized prior
to issuance of the "Notice to Proceed."
ARE strongly believes there is value added to a program when the Project
Representative /Inspector, concurrent with the City's consultants and team, reviews
the shop drawings submitted by the contractors. A second set of eyes reviewing
documents reduces chances for error.
2. Coordinate and Provide Geotechnical Testing and Survey Services
AAE, through our sub- consultant, will provide testing as required for conformation to
project specifications. We will review the testing and inspection reports to ensure
the project is being built in compliance with the specifications. When test results fail,
we follow up with Contractor on the status of retesting and track the failure until
resolution. There are special material - testing requirements for ARRA funding
projects that the AAE Team will ensure full compliance. AAE will manage field
surveying, as required, for lines and grades of all work. Survey work will be provided
by the Contractor.
3. Respond to Requests For infonnation (RFi's)
Our reporting systems have built -in mechanisms to expedite the flow of information
and ensure that no issues are inadvertently ignored. RFI from the Contractor will be
processed within 10 days. That way we can immediately respond to the RFI and
eliminate a potential Contractor claim for the delay. AAE will require the successful
Contractor to provide pr oject informations to ti,e project team in an approved format.
AAE will make sure this requirement is a part of the instructions to bidders.
4. CCO Control
An essential element of our CCO control program is the scope review process. A
clear understanding of the Project always results in a savings to the City in time and
cost.
In performing our analysis of CCO's, AAE's attention is focused on determining
whether or not alleged change is merely a clarification. If it is a change, we find out
if it is necessary. Lastly, we determine how much added value, if any, is given to the
Project by making the change and which party is responsible. Every pending change
involving time or cost will be evaluated in a timely manner. AAE's recommendations
will be given to the City to facilitate timely and well informed decisions. We will assist
the City in negotiating with the Contractor to ensure the City receives a fair price for
all CCO's.
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5. Claims Avoidance
CCO's and claims that do arise will not be allowed to accumulate. Rapid resolution
generally prevents development of large Contractor claims for extended overtime
and cost impacts. Since AAE will make sure each claim or dispute is quickly
resolved, the potential accumulation of claims at the end of the project will be
virtually eliminated. Both the contractor and the City will always be aware of the
budget and schedule status and good channels of communication will be
maintained. AAE will analyze each claim, provide information on the cost and
schedule impact of alternative resolutions for changes or claims for extras to give the
City the opportunity to decide which option to pursue. We will assist the City in
implementing approved claims avoidance and claims resolution actions.
6. Construction Management — Observe Work In Progress
During the construction phase of the project, AAE will coordinate inspection activities
with the appropriate local, State or Federal agencies involved. As part of our
management information system, AAE will implement our quality control/deficiency
report for distribution to the contractor. The log will:
• Identify deviation from plan/agency requirements
• Establish target dates for Contractor correction
• Document re-inspection/acceptance information and inspection and testing
services
• Review the construction inspector's daily reports for accuracy and
completeness.
7. Construction Inspection Task Activities
• Our Construction inspection Team Members will perform the following tasks:
• Research applicable standards and procedures and review all Construction
Documents
• Documentation of existing conditions (photographic and videotape records)
• Perform daily on-site tasks and note any site visitations:
- Inspection of materials
- Coordination of materials and testing and monitor use of resources
- Inspection of workmanship as well as monitor site safety
- Prepare/maintain daily activity records
- Participate in weekly project meetings and validate construction task
completion
- Review site construction activities and submit inspection reports
- Submit statement of work progress
- Review/comment on claim submittals (as-needed)
8. Field Engineering Services
In performing field engineering, our inspection team members will follow City
established policies and procedures. They will ensure that all work conforms to the
project construction documents, City Codes and Ordinances, City Grading Code and
normal APWA (Greenbook) Standard Specifications for Public Works Construction,
Caltrans Standards and Specifications, City Standards and Design Manuals, and
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State and Federal Building Codes related to site accessibility. The following is a
summary of the activities under field engineering services:
• Review contractor's safety program and monitor work progress and site
safety
• Review shop drawings and materials test results
• Coordinate material test schedules and contractor operations
• Coordinate the preparation of as- builts, completion documents
• Review and comment on claim submittals, change orders and resulting cost
• Assist Contractors in the interpretation of design documents
• Assist in maintaining quality and schedule
• Review contractor's certified payroll and monitor labor compliance
9. Assure Construction Quality
High quality projects are the result of careful attention to plans and specifications. If
work fails to meet the requirements of the plans and specifications, AAE will
immediately notify the Contractor, and the City. AAE will issue notices of non-
compliance to the Contractor for sub- standard work and follow up to ensure that
such work is corrected.
Our Project Managers are familiar with resolving issues in the field utilizing a
partnership approach. Our Construction Managers are strong team leaders and
bring all the appropriate parties together when necessary to resolve issues promptly.
Our Project Managers will also be responsible for resolving questions /concerns from
affected stakeholders. It is important that any comments received by the City are
resolved as quickly as possible to prevent a situation from escalating and to
reassure stakeholders that the City is working in their best interest.
10. Project Control
At the start of the construction phase of the project AAE will schedule a job start
meeting. At that meeting, a written listing of all expectations will be distributed and at
the end of the meeting the contractor will be asked to sign the document
acknowledging that he /she understands all of the City's requirements and
expectations.
We will audit each monthly invoice and its back up for accuracy and adherence to
the contract, including any approved change orders. Appropriate lien releases will be
required and validity of the contractor license(s) will be reviewed along with the
condition of the bonds and insurance coverage and expiration dates, prior to
submittal to the consultant for approval.
11. Schedule Control
AAE will review the Contractors' interirn and baseline schedule for responsiveness to
the specifications and also for logic and feasibility. Corrective action, if required, will
be coordinated with the contractor, prior to submitting the schedule to the City for
approval. Once approved, AAE will review contractor updates of the schedule and
take corrective action as necessary to keep the project on schedule.
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12. Cost Control
AAE will continue to monitor project costs throughout the construction phase against
the baseline budget. The cost control report will be continuously updated to reflect
change orders, to actual and pending, so that the City is always kept informed of the
status of the project costs. Detailed cost accounting will provide data on committed
versus expended funds.
AAE's commitment to minimizing and controlling change orders and potential claims
establishes a single point of responsibility within our project staff to coordinate and
track change orders. AAE will be proactive in identifying and independently
estimating the time and cost impact of potential change orders. An advice of change
will be issued to advise the City of potential change.
13. Project Status Reporting
AAE's fully integrated management control system has the capability of documenting
and reporting on every facet of the project during the construction phase.
14. Document Control
We will track the following types of project documents:
• Submittals, shop drawings and samples
• Bulletins, Proposal Requests (PR's), Construction Change Directives (LCD's),
Change Order Requests (COR's) and CCO's. In addition to indicating receipt and
disposition of these documents and producing logs for respective type of
document, we will cross-reference these documents for ease in reconciling from
an RF1 through to a CCO.
• incoming and outgoing correspondence along with accompanying attachments.
• Non-compliance notices and inspection and testing reports as well as record
drawing forms.
15. Coordinate Project Punch list Activities
Upon notification by the Contractor(s), conduct inspections with the consultants for
satisfactory completion under the contract. Coordinate and expedite the correction
by the contractor of punch list deficiencies.
16. Develop Close Out Schedule
Coordinate scheduling project completion as follows:
• Submittal of warranties, as-built documents and maintenance manuals. Permit
Acquisition.
• Assist the City in using phased areas of the roadways as it becomes complete.
Schedule with the contractor the early occupancy as appropriate.
17. Certify Final Contractor's Payment(s)
Review the contractor's final payment application and transmit to the City with the
appropriate recommendation.
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F. Funding Coordination
Our affiliate company, Avant - Garde, will provide the following services:
• Review of the labor compliance portion of the bid documents submitted by the
Contractor to assure compliance with the ARRA guidelines
• Attend the pre - construction meeting to discuss federal requirements
• Provide federal reporting as required before, during and post construction
• Provide as- needed Audit Support Services to assist to receive fund
reimbursement for the Project a
G. Labor Compliance
All federally funded projects require conformance with Davis -Bacon and Related Acts (DBRA).
Avant -Garde will provide the following services:
• Set up and maintain Labor Standards Enforcement Files for Prime and all
subcontractors
• Attend pre - construction meeting with City staff and the Contractor
• Review City's and Contractor's procurement procedures according to federal
regulation and advise on corrective actions if required
• Review Contractor's compliance vvith all State and Federal required postings
such as the prevailing wage rates and EEO policies as well as the Contractor's
Affirmative Action Plan
• Conduct Employee Field Interviews to confirm worker classification and wage
rate of the project workforce conforms to the applicable Davis - Bacon Wage
Decision
• Reconcile Weekly Certified Payroll Reports (CPR) & Supporting Documentation
with wage decision and employee field interviews
• Perform continuous and timely monitoring reviews of CPR's and related
submissions for compliance
• Identify violations and investigate c®mplaints of underpayment to workers
• Submit and file all required forms to appropriate parties
• In the event any labor violations are reported and investigations confirm the
violations, prepare investigative reports and backup (violations will be reported
and discussed with the City prior to reporting to the Department of Industrial
Relations and any other agencies required by Federal or State Laws and
Regulations)
• Identify labor deficiencies and prepare letters of findings
• Notify the prime contractor in writing of any labor discrepancies or suspected
violations and define the corrective actions to be taken (final resolutions will be
documented)
• Compile and Submit Reports to administering Federal Agency
H. File and Document Administration
AAE will create and maintain a well- organized and effective filing system for all construction
activity documentation for the entire duration of construction to benefit the Project cost
reduction should there be proposed CCO's, RFI's and /or claims.
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I. Project Closeout
Upon completion of the project, AAE will prepare a final report identifying all project costs
and final cost status, complete an as-built schedule, final project photos, punch list of
deficiencies and status summary of all change orders, etc.. AAE will take appropriate
measures to ensure that the Contractor is recording as-built documents as construction
progresses. We will take delivery of these documents along with maintenance and
warranty documents when construction is complete. We will ensure that the documents
are organized, indexed and complete prior to transferring to the appropriate agencies.
J. Preparation of Reports and Paperwork
AAE will provide all construction status reports, diaries, and pertaining paperwork as to be
prepared for Contractor proposed CCO's, RFI's and or claims. At the conclusion of the
Project, AAE will prepare and submit a Final Report including a listing of all milestone
events, status of all contracts, payments and accounting status, pending warranty work,
status of any outstanding claims, and any appropriate related suggestions.
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AAE proposed to perform all of work within the 60 days described in the RFP. A detailed
schedule has been prepared indicating milestone dates and appropriate work phases along with a
breakdown of the hourly effort of each team member for each task/activity. The schedule outlines
each activity from pre-construction through post-construction and is attached at the end of this
proposal for the City's review.
Sid Mousavi, M.S., P.E. will be serving the City as AAE's Principal-in Charge and assigned
Resident Engineer for this Project. Sid has established experience in the public sector working
as city engineer and/or public works director for a number of cities in Southern California including
Cities of Baldwin Park, Montebello, Irwindale, and La Puente. He has served as resident engineer
for many federally-funded projects including ARRA, CDBG, STP-C and others.
AAE, Inc. will assign Arjan Idnani, M.S. as the Construction Manager. Arjan is a veteran
municipal engineer with over thirty (30) years of experience handling a variety of public works
construction programs and projects from construction management of roadways, bridges,
temporary bridges, infrastructure, parks and pedestrian trails to public pools and recreational
facilities at various levels of responsibility in both the public and private sectors. Arjan is intimately
familiar with the inner workings of Baldwin Park and is vary capable in forging professional
relationships with outside agencies (Local, County, State, Federal) to ensure successfully and
timely implementation of the City's projects.
Arjan will oversee AAE's Construction Management and Inspection Team which has extensive
experience in the construction of public infrastructure projects. The organization chart below
identifies the key members of our team. As such, we will staff the projects adequately to ensure
project completion with the City's specified schedule.
I f r C' if\ F I I ' ' � Park ,M, Services Ramona A — 1-6,05, to iil, Streel
- o p o s a, � 0, — I,," 01 1 a 0 W I r-1 �, I ? ; 1, — 11
Consultant Services Agreement Exhibits
AAE, Inc.
EXHIBIT "B"
SCHEDULE OF COMPENSATION
The attached Not -to- Exceed fee schedule is based on the AAE, Inc. proposal to the City
dated March 15, 2010, and is herein incorporated to this Exhibit by reference.
For the services described in Exhibit "A" to the Agreement, City shall, in the amounts,
by the method, and at the times set forth, pay Consultant as follows:
Consultant's compensation shall be a fee not to exceed Sixty One Thousand Two
Hundred Twenty Dollars ($61,220.00), for all the services described in the Scope of
Work as set forth in Exhibit "A" as estimated in Exhibit "B" to provide those services in a
satisfactory manner.
Compensation will be based on the attached Fee Summary which shows the
compensation amount for each of the project phases. Change Orders and cost extras
impacting Consultant's compensation shall not be allowed unless specifically provided
for and approved by the City prinr to initiating any nnrrespnnding effort bV the
Consultant.
BILLING. City will be invoiced monthly for progress payments. At the end of
each calendar month in which services are performed or expenses are incurred
under this Agreement. Consultant shall submit an invoice to the City at the
following address:
Edwin "William" Galvez, Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
The invoice submitted pursuant to this paragraph shall show the: 1) project
name /description; 2) name and hours worked by each person who performed
services during the billing period; 3) the title /classification under which they were
billed; 4) the hourly rate of pay; 5) actual out -of- pocket expenses incurred in the
performance of services; and 6) other such information as the City may
reasonably require.
METHOD OF PAYMENT. Payment to Consultant for the compensation specified
above shall be made after the City's determination that the billing submitted as
specified above, accurately reflects work satisfactorily performed. City shall pay
Consultant within thirty (30) days therefrom.
G: \170 Projects\2 C Num- Title\2009 -005 Ramona A -B Stimulus \5Construction\RamonaA\AAE\AAE Exhibits 06- 16- 2010.doc
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Consultant Services Agreement Exhibits
AAE, Inc.
EXHIBIT "C"
SCHEDULE OF PERFORMANCE
The attached performance schedule is based on the AAE, Inc. proposal to the City
dated March 15, 2010, and is herein incorporated to this Exhibit by reference.
Consultant shall perform the services described in Exhibit "A" to the Agreement within
the time period(s) set forth as follows:
Consultant shall commence the services described in the Scope of Work upon the City
issuance of a Notice to Proceed (NTP) which shall be at the City's discretion but no later
than 60 days from the execution of the Agreement. Consultant shall complete the
Construction Management Scope of Work in parallel with the construction activities
which are specified to be completed within 60 working days from the start of
construction. Construction Management prior to and after construction will also be
required, and this is anticipated to take an additional 30 calendar days to complete.
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V1 OR
BALDWIN CITY OF
BALDWIN PAR
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: June 16, 2010
i 1'1
•-
SUBJECT: AWARD A CONSTRUCTION MANAGEMENT CONTRACT FOR THE
RAMONA B ROADWAY REHABILITATION - FRANCISQUITO TO
MERCED, FEDERAL PROJECT ESPL -5323 (019) - FTIP NO.: LAES415
This report requests that the City Council consider an award of a consultant contract to
Del Terra in the amount of $100,365 to perform turn -key Construction Management of
The Ramona B Roadway Rehabilitation - Francisquito to Merced, Federal Project
ESPL -5323 (019) — FTIP No.: LAES415.
Last year, Staff made preparations to ensure the City had shovel ready projects to fully
utilize Stimulus funds that the Federal Highway Administration (FHWA) was making
available under ARRA infrastructure funding. After successfully applying and qualifying
for funds, the amount allocated to the City is approximately $2.4 million. The two
projects approved by the FHWA and Caltrans are the Ramona A and Ramona B
improvements as follows:
(1) Ramona A - Ramona Boulevard, 1 -605 to Francisquito Avenue
(2) Ramona B - Ramona Boulevard, Francisquito Avenue to Merced Avenue
Construction Management (CM) costs for this project is eligible for reimbursement if
prescribed procedures in the selection of the consultant as set by FHWA and Caltrans
are followed. This involves a process wherein a consultant is selected based on the
quality of the proposed services, and a reasonable price is thereafter negotiated.
On May 5, 2010, staff made a recommendation to the City Council for award of a CM
contract, but the item was tabled for consideration at a subsequent meeting. On May
19, 2010, this item was again postponed for further City Council review.
On June 2, 2010, the City Council directed staff to work under Council oversight and
perform a re- analysis and of the proposals for construction management of this project.
Award Construction Management for Ramona B Improvements Page 2 of 5
June 16, 2010
DISCUSSION
Ramona B has Federal funding totaling $1.43 million, but requires a $70,000 local
match for a project total of $1.5 million. The funding is programmed to cover
construction and construction management of this project. The construction contract
for this project has already been awarded. This staff report covers only the construction
management of the Ramona B improvements.
Last year, Caltrans and Staff reviewed the plans, specifications, and estimate for the
Ramona B Improvements, and Caltrans authorized the City to proceed with
construction, and to initiate the process of engaging a professional consultant to
manage construction.
On February 2, 2010, the City Council authorized staff to advertise Request for
Proposals for the Construction Management (CM). Engaging a qualified construction
management firm is vital to control construction and ensure project delivery within
budget, on time, and at high quality standards. The CM also ensures the contractor
adheres to Federal labor requirements and procedures so that the City may be
reimbursed.
Construction Manager (CM) Selection
Audit on the selection of the CM
The CM selection process was audited by Caltrans on April 27, 2010. Specifically,
Caltrans approved our method of selecting a CM, and there were no audit findings on
our process. After Staff initially identified a consultant to recommend for City Council
consideration, the City Council expressed concerns with the premise and goals under
which Staff based the original proposal evaluations. Therefore the City Council directed
Staff to re- initiate the evaluation and selection process. The following guidelines which
were already audited and approved were used:
Federal Guidelines on Selectinq a CM
In order to engage a consultant, the City must advertise the RFP with:
• Clear statement of the desired scope
• Identification of the selection process
• Indication how the proposals will be rated (Proposal rating criteria / Form)
- Appropriate selection procedure is the Caltrans / Federal Guideline "One Step
RFP, followed by Interviews /Presentation.
- Proposal Rating used was the Caltrans /Federal recommended Form and the
rating criteria as spelled out on the Form
- Final selection may not involve consideration of cost.
The City of Baldwin Park Council has been advocating the use of minority firms to an
extent which exceeds Federal and Caltrans levels for using Disadvantaged Business
Enterprise firms. Moreover, the Council also desires that extra care will be given to
businesses impacted by construction activities, especially in our City which has a high
Award Construction Management for Ramona B Improvements Page 3 of 5
June 16, 2010
proportion of small and family owned businesses which have already been severely
impacted by the recent economic downturn.
The City Council also pointed out that the selection process must place a greater value
on the primary purpose of the ARRA program, which includes the job creation
opportunities resulting from the use of ARRA funds. Therefore the selection process
took into consideration what employment and local opportunities are brought to the
local economy by the prospective CM firms. The selection process was initiated and
completed with these revised objectives in mind.
Proposal Evaluations and CM Selection
The new selection criterion places greater emphasis on hiring local firms and providing
for the utmost respect for our local businesses and residents that will be impacted by
construction activities. This revised evaluation criteria was stressed by Councilwoman
Susan Rubio as directed by the City Council on June 2, 2010.
Based on the above criteria, a new staff committee evaluated all fourteen originally
submitted proposals. Of the fourteen proposals, twelve were found to be fully
responsive. In addition, Staff found that the firms proposing CM services have
sufficient management capabilities, inspection credentials, and the scope of services
qualifications to perform the job. However, with a greater emphasis on 'customer
service' that must be provided during construction to our businesses and residents
along Ramona and in the immediate surrounding neighborhood, the proposal
evaluations resulted in the following ranking:
PROPOSED
MAN -HOURS
CONSULTANT EFFORT PROPOSED FEE
RANK
Delerra
1009
$123,490
1
Wilidan
1045
$101,740
2
Chit Source
643
$67,120
3
A
1372
$176,000
4
AAE
1011
$71,710
5
PBSU
1367
$150,962
6
DMR
1413
$117,006
7
li Cooper
900
$110,180
8
Trantah
1101
$141,065
9
Savannah
756
$77,372
10
Chirardalli
496
$95,740
11
GK
459
$50,955
12
ECM
Did not indicate hours
Cost not included
13
Axiom
Did not indicate hours
$115,000
14
logn- I= IWOEM
Award Construction Management for Ramona B Improvements Page 4 of 5
June 16, 2010
The top three proposals were engaged in a follow up session to clarify the scope of
services, and to confirm the proposed quality of services. It was apparent that Del
Terra has the right combination of appropriate man -hour effort balanced with providing
the `customer service' appeal desired by the City.
Once the final selection was determined, then the final scope of work and cost was
confirmed to ensure it was fair and reasonable. A reasonable level is subjective, but
generally involves looking at other top proposals to consider an appropriate and high
quality scope and a reasonable cost. The highest rated proposals define a frame in
terms of scope, man -hour effort, and cost. From the Caltrans and FHWA auditors'
perspective, reasonable does not include negotiating to a lowest cost; rather it focuses
on ensuring the best scope is obtained at a reasonable cost for those services.
Furthermore, Caltrans and FHWA values scope quality as the most important factor by
a CM since adherence to Federal standards is critical for local agencies to qualify for
full reimbursement, and Caltrans and Federal audits have no leniency and are
unforgiving, and without hesitation will withhold funds from cities.
While the scope of services was acceptable to staff as submitted, the top firm of Del
Terra was allowed to revise their fee proposal so that it would be in line with the other
top proposal in terms of average compensation per man -hour effort. Del Terra's fee
was originally $123,490, and the final negotiated fee is $100,365. This combination of
effort and fee is recommended to be acceptable.
Tentative Proiect Schedule
Award Construction Contract ...................... ............................... 06 -16 -2010
Preconstruction Meeting ............................. ............................... 06 -29 -2010
Begin Construction ..................................... ............................... 07 -12 -2010
Complete Construction ............................... ............................... 09 -30 -2010
The following table summarizes the funds available and anticipated expenditures:
Ramona B — Francisquito to Merced
Available Funds (ARRA + TCRF Fund 242) $1,500,000
Anticipated Expenditures $1,361,7,00
.. .............. ........................................................... ... ................................................. .... ................ .........
Construction Contract PaveWest $1,261,335
..... .......� ......... ......) ........ .
Construction Management (Willdan) $100,365
Anticipated Contingency Funds $138,300
Unused project funds cannot be reimbursed and will not be reprogrammed for future
City use (funds will be lost). CM funds are limited to $226,983, but unused CM funds
may be used on construction activities.
Award Construction Management for Ramona B Improvements Page 5 of 5
June 16, 2010
FISCAL IMPACT
There is no impact on the General Fund. This project is 100% reimbursable, except for
$70,000. Reimbursement would cover both construction and construction management
up to the funding limit stated in the table above.
RECOMMENDATION
Staff recommends, as endorsed by Council oversight, that the City Council award a
Construction Management Contract to Del Terra Real Estate Services, Inc. (dba Del
Terra Group) in the amount not to exceed $100,365 and authorize the Mayor to execute
the attached agreement.
ATTACHMENT
Consultant Services Agreement
Attachment
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 16th day of June , 2010
by and between the City of Baldwin Park, ( "City "), and Del Terra Real Estate Services Inc.
(DTRES, Inc.) dba Del Terra Group ( "Consultant ").
In consideration of the following mutual covenants, provisions and agreements, and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City
and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Work" attached to and
incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are
contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit
«D „
2. COMPENSATION. City shall pay for the services performed satisfactorily by
Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Fee
Proposal" attached to and incorporated into this Agreement as Exhibit "B." The total amount of
compensation for all services described in Scope of Work as set forth in Exhibit A shall not
exceed One Hundred Thousand Three Hundred Sixty Five Dollars ($100,365.00) based on the
hours estimated in Exhibit B to provide those services in a satisfactory
3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this
Agreement. Consultant shall commence and complete the services in this Agreement within the
time period shown on "Schedule of Performance" attached to and incorporated into this
Agreement as Exhibit "C."
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years after
final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel,
equipment and material, at its sole expense, in order to perform the services required of it
pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed,
for all purposes, an independent contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to be performed
for other entities while under contract with City. Consultant is not an agent or employee of City,
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City
provides for its employees. Consultant shall be responsible to pay and hold City harmless from
any and all payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as
set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement
without written approval of City is prohibited and shall be null and void; except that Consultant
may assign payments due under this Agreement to a financial institution.
Consultant Services Agreement Page 2 of 5
Del Terra
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance
with the applicable laws and regulations of all governmental agencies that are in force at the
time services are performed. Consultant shall be responsible for becoming aware of and
staying abreast of all such laws and ensuring that all services provided hereunder conform with
such laws. The terms of this Agreement shall be interpreted according to the laws of the State
of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials,
officers, and employees against any and all actions, claims, damages, liabilities, losses or
expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys'
fees, whether or not suit is actually filed, and any judgment rendered against City and /or its
officials, officers, or employees that may be asserted or claimed by any person, firm, or entity
arising out of Consultants' negligent performance, or the negligent performance of its agents,
employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant,
it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not
apply if there is concurrent passive or active negligence on the part of City, or its officials,
officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage it accordance with
the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent Consultants'
liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable
own, hired and non -owned automobiles with the following minimum limits of
liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or
such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory
requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City
with a certificate of Insurance reflecting the above, and an endorsement for
each policy of insurance which shall provide:
Consultant Services Agreement
Del Terra
Page 3 of 5
(1) the City, and its officials, officers, agents and employees are named
as additional insured (with the exception of Professional Liability and
Worker's Compensation);
(2) the coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects to
City, its officials, officers, agents or employees; moreover, any
insurance or self- insurance maintained by City or its officials, officers,
agents or employees shall be in excess of Consultants' insurance and
not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior written notice to
City of cancellation or of any material change in coverage before such
change or cancellation becomes effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to
waive all rights of subrogation against City and City personnel for losses
arising from work performed by Consultant for City, and the insurer's
agreement in this regard shall be reflected in the Workers' Compensation
Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared
pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the
property of City. City's ownership of documents includes any and all analysis, computations,
plans, correspondence and /or other pertinent data, information, documents, and computer
media, including disks and other materials gathered or prepared by Consultant in performance
of this Agreement. Such work product shall be transmitted to City within ten (10) days after a
written request therefore. Consultant may retain copies of such products. Any re -use by City
shall be at the sole risk of City and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall have
free access at all reasonable times to such records, and the right to examine and audit the
same and to make transcripts therefrom, and to inspect all program data, documents,
proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and
telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by
the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall
comply with all applicable federal, state and county laws and regulations governing conflict of
interest.
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of any
federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the
Consultant Services Agreement Page 4 of 5
Del Terra
election of candidates for public office during time compensated under the representation that
such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of
this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
and including the date of termination of this Agreement, unless the termination is for cause, in
which event Consultant need be compensated only to the extent required by law. Consultant
shall be entitled to payment for work satisfactorily completed to date, based on proration of the
compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's
receipt of a close -out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable attorney's
fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any
court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid
and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable
and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles
County. This paragraph shall not apply and litigation fees shall not be awarded based on an
order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or
mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to him rnarfnrmari by Consultant shall be construed to be both a covenant and a
condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement
between the City and Consultant. No verbal agreement or implied covenant shall be held to
vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the
parties to this Agreement, and any subsequent successors and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise affected,
except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual matters,
and coordination with the City. The City Representative (B) designated below shall act on the
City's behalf as Project Manager.
(A) CONSULTANT
DT_R_ES_, Inc. dba Del Terra Group
13181 Crossroads Pkwv, Ste 200
City of Industry, CA 91746
(626) 839 -9300
Consultant Services Agreement Page 5 of 5
Del Terra
(B) Edwin "William" Galvez, P.E.
Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be
given by personal delivery or by mail. Notices shall be directed to City's Designated
Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of
all notices to the City Attorney.
City Attorney: Joseph Pannone / Aleshire & Wynder, LLP
South Bay Center, 1515 West 190th Street
South Tower, Suite 565
Gardena, CA 90248
(310) 527 -6660
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first
above written.
ATTEST:
City Clerk
By:
Name:
Dated:
Title:
Telephone: ( ) -
Manuel Lozano, Mayor
Dated:
CONSULTANT:
DTRES, Inc. dba Del Terra Group
By:_
Name:
Dated:
Title:
Consultant Services Agreement Exhibits
Del Terra
EXHIBIT "A"
SCOPE OF SERVICES
The attached Work Plan is based on the Del Terra's proposal to the City dated March
15, 2010, and subsequently supplemented by detailed Project Understanding, Project
Approach, and Scope of Work dated June 09, 2010
G: \170 Projects\2 C Num -Title \2009 -005 Ramona A -B Stimulus \5Construction \RamonaB \DelTerra \DelTerra Exhibits 06- 16- 2010.doc
Work Plan — Ramona B
Del Terra is aware of the cooperative relationship required when delivering projects
within the public arena. Managing the publics' expectations by providing timely and
accurate information about the project and the potential impact the work may have on
their everyday lives is a key element of a successful program. The ability to
communicate in an open forum, to draw out and understand the issues with the various
user groups is paramount to a successful project. Successful identification and
interaction with the entire array of user groups from the public agency to the
businesses, homeowners and visitors to the area is a critical part of the Resident
Engineers.
We understand and embrace the concept that the project team has but a single chance
at developing a user friendly and creative project that meets the goals, objectives and
needs of the City of Baldwin Park and its residents and business owners. No Surprises
is the result we strive for in our public relations efforts.
Del Terra's team of Designers, Professional Engineers and Construction Professionals
closely scrutinize the design drawings and specifications for each project to ensure the
most effective means and methods are employed in the construction project. The
Constructability Review process consists of a detailed review of the project documents
against the City's design standards and criteria. We strive to ensure that the details
depicted in the plans and specifications allow the contractor to actually follow the plans
during the construction process. We compare the various drawing and specification
sections, to be certain that each uses the same design basis and comply with the
pertinent Cal Trans Standards.
The review process inch irlAC identification of the overall Safet Plan for the project. Our
team reviews the detailed drawings and specifications for the application of the
mandated safety elements including the Americans with Disabilities Act, and Cal /OSHA
requirements. We look for items like, accessibility issues.
Quality assurance is a team effort, spearheaded by the Resident Engineer. He /she
ensures the highest levels are attained with the assistance of the Construction
Inspector.
Construction Inspection and Quality Control is conducted on a daily basis. Our Resident
Engineer and Construction Inspector first review the project drawings and specifications
and develop an inspection check list. The list contains items of inspection mandated by
the project documents. The team then develops a detailed work plan reflecting the type
of inspection required and annotates whether special inspections are required. Our
team will be available at the project site at all times, whenever the contractor is on site.
The Project Team will provide for and coordinate specialty inspections required by the
project specifications and include on -site compaction testing and material inspections
during the pavement process.
-- Quality control is reflected in Daily Reports maintained by the Construction Inspector
assigned to the project. The report reflects the construction activities for that day and
Work Plan — Ramona B
will reflect the quality issues that may have arisen and the corrective action taken by the
contractor.
The Preliminary Master Baseline Schedule is put together by the Project Team and
represents their best estimate of the general tasks required to make the project
successful. The schedule is used as a control document for comparison to the
Construction Schedule produced and submitted by the Construction Contractor.
Adjustments may be required to the Baseline Schedule to represent the Contractors
planned approach to completing the project within the projects' time line before it is
submitted to the City as a final document. Regular updates are created along the way.
Particular attention is drawn to the "Two Week Look Ahead" schedule produced by the
Contractor. This schedule is used to gauge the upcoming work and provides for an
affective informational tool for the purposes of informing the City, the residents and
business owners of upcoming events, impacts on traffic patterns and so on. This tool is
"an early warning device" used to gauge the contractors' ability to meet the Critical Path
for the project and provides an insight into potential scheduling conflicts.
The Resident Engineer conducts weekly Construction Progress meetings with the
Construction Contractor to ensure that the progress is orderly and meets the schedule
objectives for the project. The meeting is attended by the Project Team, Construction
Contractor and members from the Citv's Public Works department. At times various
special guests may be invited to participate in discussions regarding specific
construction issues, outreach and so on. The typical meeting agenda will include,
among other topics, discussions on safety, schedule, cost control, design management,
quality control and public interests. Del Terra's internal control system mandates that
the meeting minutes are released to the meeting participants within 48 hours of the
meeting.
The Project Team will scrutinize the contractors' schedule of values to ensure that it
contains sufficient resources allocable to the appropriate materials, supplies and
operations and represents an equitable distribution of the project funds. The
contractors' Applications for Payment along with the required labor compliance
documents and waivers will be reviewed, approved and processed according the
prescribed mandates for public works projects. Particular emphasis will be paid towards
Labor Compliance aspects of the project to ensure that special grant funding
requirements are met. Additionally, our staff will ensure that DBE and QAP programs
are adhered to as required.
Cost control is delivered by close examination of contractors' orderly progress of work.
Early identification of potential issues and the effective application of sound engineering
and construction principles are the best tools the Resident Engineer has at his disposal.
Our team of Cost Analysts and their knowledge of the local area business trends
support the Project Team with their critical review of the contractors' change orders.
Knowing market trends and local cost data keeps the contractor and related costs within
acceptable margins.
2
Work Plan — Ramona B
Additionally, our team shall prepare and be able to present a bi- weekly written project
reports. The reports shall include budget to actual comparisons, schedule and variance
analysis.
The Project Team manages the as -built record drawing process. Recording and
accurately summarizing the events, differing site conditions and necessary changes on
a daily basis is required for the final project completion package. These record drawings
along with project submittals, daily journals, punch lists, buy -offs, inspection records and
other pertinent project related information is packaged into an orderly manageable set
of data and delivered to the City of Baldwin Park as a part of project closeout.
3
Staffing Plan — Ramona B
Our greatest resource is our personnel. Del Terra employs approximately thirty
professional and support staff in the Los Angeles area of Southern California. Our staff
is comprised of professional engineers, graduate engineers, licensed architects,
graduate architects, and construction professionals, many with specialized expertise in
program management, scheduling, budgeting and estimating, cost control and
construction inspection.
The Project Team will be made up of a Responsible Management Executive, Resident
Engineer, Project Construction Inspector, Labor Compliance Specialist, and Office
Engineer, as well as a scheduler /estimator. Del Terra envisions using a sub - consultant
for specialty inspections during the execution of the program.
Principal contact between the City and Del Terra Group will be the Resident Engineer,
Mr. Richard Patricelli with support and guidance from the Program Executive, Mr.
Delbert Benson.
Mr. Benson is the executive responsible for the delivery of superior services for the
entire project. Together, Mr. Benson and Mr. Patricelli will work to ensure that the
1.0 1W.- IS of the highest quality, meeting the project requirements while StajiI vvR111ii i
project budget and schedule parameters.
Mr. Patricelli will be supported by Mr. Manuel Jaramillo performing the duties of the
Project Construction Inspector. Mr. Jaramillo will monitor the day -to -day construction
activities and perform routine and necessa ;/ quality control functions to ensure that the
project deliverables meet the minimum requirements of the project specifications. He
will arrange for and monitor the special inspections that may be required as the work
progresses. His primary function is to ensure that the proper quality and quantity of
products are delivered to the project and installed in the work.
Our project team will be
estimating, scheduling and
the project.
supported by our office core of professionals providing
labor compliance support services as may be required by
0
Del Terra Supplementary Scope of Work
June 09, 2010
Project
Page 1 of 9
Del Terra understands that the City of Baldwin Park is seeking professional construction
management consultants to perform construction management, labor compliance and materials
testing services for the City of Baldwin Park's ARRA funded Street Improvement Project. These
services will include construction management, inspection, office contract administration, labor
compliance, material testing, and other services as outlined in the City's Request for Proposal
(RFP).
We understand that the proposed improvements are funded with ARRA and all work and
resulting facilities shall fully conform to the requirements set forth by the ARRA funding
guidelines and the Caltrans Local Assistance Procedures Manual.
Project
Del Terra's Construction Management Services will focus on: coordination, review, tracking,
reporting, and on performing field inspections to ensure the quality of the work is in compliance
with the contract documents. The Del Terra team will coordinate, work and proactively assist the
efforts of the general contractor in constructing the project, and maintain fluid channels of
communication with the City's design consultants to technically support the construction effort
and the efforts of the City in achieving a successful project completion with minimum
complications.
The Del Terra team will review and monitor all the work as it is constructed and all supporting
documentation which establishes the technical adequacy of the construction, the timely
schedule of implementation, and the within budget cost of implementation. The Del Terra team
will track the progress and quality of construction, log and process submittals, requests for
information (RFIs), requests for changes (RFCs), and contract change orders (CCOs), and
reviews and resolution of all technical data and issues. The Del Terra team vviii report to the City
on the progress of construction and all technical and economic parameters of the project.
There are many routine aspects that are common to the way every construction project is
performed in terms of contract administration, construction inspection, and public relations. All of
these are outlined in our scope of work. However, there are some very important areas, also
mentioned in our scope of work that requires special attention that is not part of the routine
process of the common Del Terra's Construction Management team:
1. Institution of standard procedures for project records and procedures conforming to the
highest standards for construction management is necessary to have effective claims
avoidance, mitigation and resolution. Applying a uniform standard of excellence is the
only way to ensure that documents are filed adequately to respond directly and in a
timely manner to each situation that might impact a potential claim. Del Terra adopted,
as standard procedures, the practices set forth in the Caltrans Construction Manual.
2. Schedule and cost management are priority areas for Del Terra's professional
construction team. Our team will be very aggressive in these areas and will continuously
dedicate time and effort to very effectively keep track, review, and monitor the
construction project schedule and budget. In order to exercise proper control and ensure
time and cost commitments will be met, our management team will be constantly aware
of the progress of the construction project. This awareness will come from first -hand field
Del Terra Supplementary Scope of Work
June 09, 2010
Page 2 of 9
observations and inspections of the work in progress, along with detailed review and
analysis of baseline and updated project schedules.
3. Thorough and timely documentation of change order circumstances is crucial both to
minimize potential and /or unresolved claims and provide properly for Agency approval of
change order funding. Should extra work be required, the Del Terra team will revise and
analyze the contractor's proposal of increased cost and time. We will evaluate the
contractor's estimate of costs and proposed methods to minimize additional costs; the
effects and impacts, if any, on unchanged work; time extension; and, any delay and /or
disruption to the performance of the construction work. The use of a labor classification,
which would increase the extra work cost, will not be permitted unless the Contractor
establishes the necessity for such additional costs. An attempt shall be made to
reconcile the Contractor's extra work report daily, and the Del Terra and the Contractor
Field Representatives shall sign it. In the event of disagreement, pertinent notes shall be
entered by each party to explain points which cannot be resolved immediately. Separate
Daily Construction Inspection Reports will be written to monitor and document the
particulars associated with this extra work to keep track of the labor, material, and
equipment used in connection with it. All of these procedures are standard practice for
Del Terra resident engineers and construction inspectors.
4. A project specific quality assurance program (QAP) is essential on complex projects to
maintain orderly, cost effective and comprehensive materials quality control. The City's
general QAP will be superimposed with the Caltrans Construction Manual /Local
Programs Manual testing frequency tables and appl1Pd to all of the materials in the
various phases of work on the construction contract. A matrix will be generated from the
correlation of all these documents that summarizes in detail the testing and frequency
required for every material entering the project. The City will be consulted on in relation
to the intent of their QAP. The resultant matrix will provide a set of tests and frequencies
that can be rigidly followed by whichever inspector happens to be overseeing any
particular item of construction. All members of the team, even the Contractor will be fully
aware of precisely the game plan on material testing at all points throughout the term of
the project, leaving no room for error. The secondary benefit is that all of the decisions
regarding testing will have been worked out before the project starts in consultations with
City staff and nothing will be left to chance. Naturally, all general aspects of the QAP will
be adhered to such as using certified laboratories.
5. Implementing quality construction management procedures, such as the following, can
avoid most claims:
• Use of customized forms for routine communications, including a confidential
potential claim memo within Agency staff.
• Conduct pre -job seminars with staff and field personnel so as to become very
familiar with Contract documents and terms.
• Firmly enforce the rule that in any circumstance of the slightest chance of a potential
claim, a notice of potential claim form must be prepared by the inspector and
delivered to the resident engineer.
• Avoid verbal and other informal communications of scope /time issues, but confirm in
writing promptly on such occurrences.
Respond in timely manner to Contractor's complaint and /or charge.
Persevere with as many letters as necessary to create a solid paper trail.
Date stamp all incoming correspondence.
Del Terra Supplementary Scope of Work
June 09, 2010
Page 3 of 9
Consistently maintain the rule that if there is any doubt about what should be done in
any situation, ask the resident engineer.
Prepare /review meeting minutes ensuring accuracy and complete written
representation of issues discussed at the meeting and their resolution or status, with
a notation inviting participants to review and respond within the prescribed time after
receipt of minutes.
Prepare and properly maintain detailed, comprehensive and very descriptive daily
construction inspection reports.
Maintain daily photographic record to keep visual track of physical conditions and
work force location and intensity.
6. Rigorous standard procedures for schedule control must be inherent in the construction
management program in order to bring the project to completion in the shortest time and
also with the least potential damages due to delays.
All members of the construction management team have a standing duty to be
proactive in identifying a situation that has a possibility of creating a delay.
As for all situations that potentially may influence prosecution of the work in strict
compliance to the contract, the item must be brought to the Resident Engineer's
attention immediately.
Gather all pertinent information relevant to the problem area, analyze thoroughly and
proactively work together with the City of Commerce, and the Contractor as
appropriate, on mitigation measures.
Expeditiously log, track, and expedite evaluation, response and /or review of:
Requests for Information (RFIs), Time Extension Requests, Requests for
Substitution, and /or Requests for Change (RFCs) submitted by the Contractor.
Expeditiously log, monitor, track and expedite review and approval of submittals
and /or shop drawings.
Closely monitor that material is procured and delivered in a timely manner. Special
attention will be given to long lead items.
Date stamp all incoming correspondence.
Address and document discussions and verbal agreements reached at weekly and
other meetings.
Maintain photographic record to keep visual track of physical conditions and
workforce location and intensity.
If a Notice of Potential Claim (NOPC) is filed, the Del Terra team will gather all of the
documents, photos and pertinent information associated with the issue the claim is submitted for
and prepare a meticulous and comprehensive written report determining the merit and validity of
the claim and recommending the best action(s) to take for a timely, suitable, expeditious, and
cost - effective resolution.
A routine system of supervision of field personnel has been implemented to provide consistent,
very proactive quality control of field operations. In addition to the Resident Engineer's review
and direct supervision, at Del Terra, our inspection supervisors routinely cycle around to all
projects and review the performance and project files of the inspectors. The inspectors are also
required to inform and consult with their supervisor and our construction engineering staff in the
case of any potential claim on their project.
Del Terra Supplementary Scope of Work Page 4 of 9
June 09, 2010
On City projects, it is always of paramount importance to be cognizant of public relations. All of
Del Terra's Construction Management team members understand this concept and are fully
aware and practice in dealing successfully with the public. This awareness comes from their
day -to -day continuous work under the direct supervision of City Project Manager is naturally
highly politically conscious of public relation ramifications.
As part of Del Terra's standard policy, the construction phase is always considered a team effort
with communication a top priority between the Construction Management staff, contractor, city
staff, and survey crew. Communication is the responsibility of the Resident Engineer and field
inspectors to implement, coordinate, and maintain, facilitating open lines at all times, including
bringing team members together at appropriate points during construction. This minimizes
misunderstandings and potential disputes and /or claims.
Del Terra normally prepares progress reports based on weekly meetings with the contractor at
which time, recent progress, material and shop /working drawings submittals, Requests for
Information (RFIs), Requests for Change (RFCs), status of contract change orders, notices of
potential claims (NOPCs), if any, planned progress, scheduling, special problems, and change
orders are discussed. Each of these items becomes a primary heading for the minutes of the
meeting, in which new business is identified and unresolved old business is reviewed. The
minutes are prepared in such a way that they serve as a complete project status report and as
the agenda for the following meeting, covering all items and providing the continuity such that
no items are left unresolved.
Scope of Work
1. Assist City with public awareness and an information program to keep residents and
local interests advised of project status, and impacts to traffic flow circulation, including
answering questions from the public about the project.
2. Prepare the construction file
3. Ensure that the Contractor distributes public construction notices and places
construction and information signs.
4. Prepare special concerns to be presented at preconstruction conference.
5. Conduct meeting and prepare preconstruction conference minutes and distribute to
attendees.
6. Review Contractor's safety program in consultation with City staff.
7. Through Del Terra's system of project control, monitor activities related to the project,
such that the project is constructed pursuant to contract documents and in a timely
fashion.
8. Log, track, and process submittals, Request for Information (RFIs), Request for Changes
(RFCs), Contract Change Orders (CCOs), field directives, Notices of Potential Claim
(NOPCs), Non - Conformance Reports (NCRs), construction schedule, and detailed traffic
control plan.
9. Closely review schedule and advise contractor to take action on schedule slippage.
10. Document Contractor's 20 -day Notices, Mechanic's Liens, and Stop Notices.
11. Assume responsibility for coordination with inspection staff and City staff.
Del Terra Supplementary Scope of Work
June 09, 2010
Page 5 of 9
12. Monitor and coordinate activities of design engineering support, surveying, testing, and
work by utilities or other agencies.
13. Coordinate the Contractor's fieldwork with utility companies and other agencies.
14. Closely monitor ADA improvements and NPDES conformance.
15. Prepare weekly statement of working days, and submit to the Contractor and the City.
16. Establish and conduct weekly construction progress meetings to cover the following:
a Resolve all old business issues to the maximum extent possible.
M Address all items of new business as presented by any party.
Review project schedule and address any deviations.
Review submittal log in terms of items needed and resubmittals required. Also,
review RFI, RFC, CCO, NCR, and NOPC Logs.
List status of construction items recently undertaken or ongoing.
List planned construction items for following 2 weeks, usually known as Two -week
Look Ahead Schedule.
• Go over SWPPP issues.
• Review Contractor's safety program.
17. Prepare minutes for the weekly construction progress meeting.
18. Provide claims mitigation monitoring, including proactively applying foresight to discover
unforeseen conflicts, prior to contractor encounter.
19. Evaluate and respond to Contractor's requests for clarification of plans and
specifications.
20. Assure that all questions, conflicts, and issues are immediately brought to City's
attention and addressed, with appropriate directives to Contractor.
21. Conduct special site meetings, when necessary, with Contractor and City staff to review
job progress, scheduling, and coordination.
22. Perform quantity, time and cost analysis required for negotiation of contract changes.
23. Negotiate and prepare of change orders, including memorandum of explanation,
including cost estimates to substantiate change order costs, and provide for review by
City.
24. Monitor and perform immediate and thorough analysis of validity of all potential claims
that may arise.
25. Maintain all data for change orders, and record information with regard to the time of
dispute, time of notification by the Contractor, and action taken by the inspector.
26. Monitor materials documentation and testing results and enforce corrections.
27. Review for approval Contractor's progress payment requests, including verifying CDBG
compliance status impact on payment. Negotiate differences over amount with
Contractor and process payments through the City Project Manager.
28. Monitor preparation of punch list at substantial completion, and follow up.
29. Routinely review construction files to ensure conformance to agency standards and
good construction management practice.
30. Ensure City received as -built set of drawings at completion.
31. Assist City with Stop notices and Release of Retention.
32. Provide memorandum of clearance to issue Notice of Completion.
Del Terra Supplementary Scope of Work Page 6 of 9
June 09, 2010
33. Finalize and deliver all construction files and supplies to the City for archives.
Construction I ectio
1. Review plans, specifications, and all other contract and construction related documents.
2. Conduct a field investigation of the project area to become familiar with the existing
facilities and the project environment.
3. Become familiar with traffic control plans, construction schedule, construction sequence,
and permit requirements from other agencies.
4. Verify that the Contractor conforms to design survey line and grades.
5. Attend weekly progress meetings with the Resident Engineer, Contractor, and
subcontractors.
6. Provide full -time and as- needed construction inspection including night work, of the work
to monitor materials and methods toward compliance with plans, specifications, and
contract documents; address and document non - conforming items as they are
discovered.
7. Monitor compliance with Cal OSHA requirements and compliance with all local, state,
and federal regulations. Although Del Terra will monitor the activities, it is the
contractor's sole responsibility to provide their workers with a safe working environment.
8. Provide the City's Labor Compliance Officer with CDBG compliant labor and equipment
reports, CDBG compliant labor classification interviews, and assist with certified payroll
review.
9. Monitor compliance with the Clean Air Act and the Clean Water Act (National Pollutant
Discharge Elimination System — NPDES best management practices). Also, monitor
contractor's compliance with approved SWPPP.
10. Meet with the Contractor at the beginning of each day and review proposed work plans,
including specific details that may affect progress.
11. Conduct daily measurements of quantities of work with the Contractor.
12. Review actual Contractor performance throughout the day and discuss discrepancies
with the Contractor as they occur.
13. Assist in coordination of engineering support, surveying, specialty inspections, and
fieldwork by utility companies.
14. Ensure compliance of Underground Service Alert notification /delineation.
15. Attend meetings with City staff, merchants, engineer, Contractor, and the Resident
Engineer, as needed.
16. Evaluate the Contractor's operation and production with respect to quality and progress,
and report to the Resident Engineer.
17. Photograph continuous property frontages along street alignment once prior to
construction and once immediately following construction, and store in three -ring binder
for permanent reference.
18. Maintain a photographic record of key elements of each major operation of work each
day, with increased detail in situations of potential changes or claims.
19. Closely monitor testing results and require the Contractor to provide corrective measures
to achieve compliance.
20. Maintain copies of all permits needed to construct the project and enforce special
requirements of each.
Del Terra Supplementary Scope of Work
June 09, 2010
Page 7 of 9
21. Prepare and maintain detailed daily diary inspector reports on construction progress.
22. Prepare clear and concise letters and memoranda, as needed. A solid paper trail will be
established.
23. Maintain field file bound workbooks during construction, including a cumulative record of
quantities constructed, daily and weekly reports, working day reports, change order
documentation, photographs, and other documentation.
24. Review the construction schedule and enforce requirements for updating schedules and
maintaining appropriate progress of the work.
25. Analyze delays and review claims on a timely basis and make recommendations to the
Resident Engineer.
26. Review and evaluate requests for change of work.
27. Provide complete measurements and calculations documented to administer progress
payments.
28. Maintain and submit a clean set of plans marked in red for as -built corrections on record
drawings to be filed with the City. (City's Design Consultant will transfer the Contractor's
record drawings to original Mylar drawings.)
29. Prepare punch list at substantial completion and follow up with the Contractor regarding
progress of corrections.
30. Schedule final inspection with the City and applicable agencies; prepare, distribute, and
inspect corrections to the final punch list for completion; recommend final acceptance.
31. Prepare documentation for final payment to the Contractor.
32. Upon project completion, provide the finished set of project workbooks to the City.
ffl��=
1. Assist the City, if necessary, in preparing a resolution to execute the Program
Supplement Agreement, and transmit the City- executed agreement and certified
resolution to Caltrans (Sacramento) for their execution. City will provide copies of all
previous submittals to Caltrans, environmental approval, E -76, Caltrans Finance Letter,
and executed Program Supplement Agreement.
2. Send a copy of the Notice of Pre - construction Meeting to Caltrans.
3. Prepare the Award Cover Letter, Local Agency Contract Award Checklist (LAPM Exhibit
15 -L), and Local Programs Agreement Checklist (LAPM Exhibit 4 -A).
4. Prepare the Detail Estimate and Summary (LAPM Exhibit 15 -M), and Finance Letter
(LAPM Exhibit 15 -N) based on the low bid.
5. Obtain from the contractor, the Local Agency Bidder — UDBE Commitment (Construction
Contracts) - (LAPM Exhibit 15 -G1) and Local Agency Bidder — DBE Information
(Construction Contracts) - (LAPM Exhibit 15 -G2) based on the low bid.
6. Prepare the Resident Engineer's Construction Contract Administration Checklist (LAPM
Exhibit 15 -B) to help the local agency with the administration of the Federal -aid project.
7. Submit to Caltrans DLAE item nos. 3 through 6 along with the following provided by the
City: the engineer's final opinion of probable construction cost, contractor's bid, bid
analysis, executed contract, and the as- advertised PS&E.
8. Prepare up to two (2) Progress Invoice (LAPM Exhibit 5 -A) based on the contractor's
contract progress reports, construction engineering consultant invoices, and design
consultant invoices and submit to Caltrans DLAE with the following items provided by
Del Terra Supplementary Scope of Work
June 09, 2010
Page 8 of 9
the City: the City's invoice and copies of the contractor's contract progress report,
construction engineering consultant invoices, and design consultant invoices.
9. Prepare the Federal Report of Expenditures Letter and the Report of Expenditures
Checklist (LAPM Exhibit 17 -A) based on the Statement of Working Days.
10. Prepare the Local Agency Final Inspection Form (LAPM Exhibit 17 -C) to initiate
Caltrans' job site review and verification of completion of the project.
11. Prepare the Materials Certificate (LAPM Exhibit 17 -G) to show that the results of the
tests on acceptance samples indicate that the materials incorporated in the construction
work and construction operations controlled by sampling and testing were in conformity
with the approved plans and specifications.
12. Prepare the Final Invoice (LAPM Exhibit 5 -A), Final Detail Estimate and Summary
(LAPM Exhibit 15 -M), and Change Order Summary (LAPM Exhibit 17 -E) based on the
contractor's final contract progress report, construction engineering consultant final
invoices, and design consultant final invoices provided by the City.
13. Submit to Caltrans DLAE item nos. 9 through 12 and attach the following items provided
by the City: Local Assistance - Federal - Final Report - Utilization of DBE, First Tier
Subcontractors (LAPM Exhibit 17 -F), DBE Certification Status Change (LAPM Exhibit
17 -0), contractor's final contract progress report, construction engineering consultant
final invoices, and design consultant final invoices to initiate timely project closure and
payment.
14. Include documinntc nnri ci ihmittnic in a Federal Funding File and make a hard copy or
PDF formatted file on a CD for the City.
;.
WIM
1. If applicable, attend pre -bid conference to present general requirements of bid
preparation for the project.
2. Verify applicable wage determination ten (10) days prior to bid opening; document
verification as required. If wage determination has changed from what appears in
project specifications, provide addendum and proof of receipt by bidders.
3. Verify eligibility of selected contractor and its subcontractors to receive contract awards
by confirming current, active license status with Contractors State License Board and
non - appearance on Federal List of Parties Excluded (debarment list).
4. Attend preconstruction conference to present federal labor compliance requirements to
contractor and subcontractors; prepare minutes and attendance record thereof.
5. Verify and document job -site posting of wage rate information and labor compliance
posters.
6. Receive and review labor compliance documentation from public works observers or
inspectors and compare with contractor - submitted documents. Monitor weekly payroll
documentation on a continuous basis, including certified payroll reports, fringe benefit
statements, apprenticeship documentation, and payroll deduction authorizations.
7. Follow up with contractor by telephone and /or certified mail regarding required document
submittals and payroll discrepancies.
8. Coordinate with City staff the withholding of progress and /or retention payments if
contractor fails to abide by labor compliance requirements.
Del Terra Supplementary Scope of Work
June 09, 2010
Page 9 of 9
9. Receive, pursue, and document labor complaints; recommend special action to be taken
if contractor continuously fails to comply with requests and requirements.
10. If applicable, assist City in obtaining grant progress information from contractor(s) for
preparation and submittal of electronic reporting documents FHWA1585 and FHWA1587
as required by the American Recovery and Reinvestment Act of 2009 (ARRA).
11. Maintain content and format of federal labor compliance file in conformance with
applicable government requirements.
12. Coordinate project file reviews by authorized county, state, and federal agencies.
13. Submit complete federal labor compliance file to City for retention. (Note: federal labor
compliance files are to be retained for a period of not less than three (3) years.)
Material Testing
The Materials Testing consultant shall perform the following services.
1. Conduct all testing it a Caltrans Certified Laboratory, or equivalent.
2. Provide a qualified technician as necessary to conduct density tests on asphalt concrete,
as required. The tests will be performed with a nuclear densometer in accordance with
ASTM D2922 /Ref. CT. Tests, Maximum density curves (ASTM D1557 /Ref. CT. Test)
provided by the Asphalt Plant shall be used for relative compaction.
3. Keep records of all samples and tests in the project files as permanent job records.
Materials incorporated into the project, represented by failing tests, shall also be
documented in the project files.
4. Consultant shall use the most economical mode of transportation available consistent
with the time element involved.
5. Any Non - Compliance results of materials shall be reported to the City's Representative
(Inspector) within twenty -four (24) hours from the time of sampling.
6. Assist City with Selection of new street trees.
7. Assist City in determination of which trees should be removed and replaced.
8. Inspect and tag replacement trees to ensure proper species and trunk size.
Del Terra recognizes the importance of meeting Federal guidelines for DBE /UDBE participation;
therefore, we will utilize the services of two subconsultants, DMS Engineering (DBE) and APE
Engineering and Testing (UDBE). DMS will provide CM and RE services and AP Engineering
will provide material testing services for the project. Detailed information concerning both of the
subconsultants can be found in the appendix section of our proposal.
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Consultant Services Agreement Exhibits
Del Terra
EXHIBIT "B"
■'-D U - 0lL'■ R)►
The attached Not -to- Exceed fee schedule is based on the Del Terra's proposal to the
City dated March 15, 2010, and subsequently revised on June 9, 2010, all of which are
herein incorporated to this Exhibit by reference.
For the services described in Exhibit "A" to the Agreement, City shall, in the amounts,
by the method, and at the times set forth, pay Consultant as follows:
Consultant's compensation shall be a fee not to exceed One Hundred Thousand Three
Hundred Sixty Five Dollars ($100,365.00), for all the services described in the Scope of
Work as set forth in Exhibit "A" as estimated in Exhibit "B" to provide those services in a
satisfactory manner.
Compensation will be based on the attached Fee Summary which shows the
compensation amount for each of the project phases. Change Orders and cost extras
impacting Consultant's compensation shall not be allowed unless specifically provided
for and approved by the City prior to initiating any corresponding effort by the
Consultant.
BILLING. City will be invoiced monthly for progress payments. At the end of
each calendar month in which services are performed or expenses are incurred
under this Agreement, Consultant shall submit an invoice to the City at the
following address:
Edwin "William" Galvez, Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
The invoice submitted pursuant to this paragraph shall show the: 1) project
name /description; 2) name and hours worked by each person who performed
services during the billing period; 3) the title /classification under which they were
billed; 4) the hourly rate of pay; 5) actual out -of- pocket expenses incurred in the
performance of services; and 6) other such information as the City may
reasonably require.
METHOD OF PAYMENT. Payment to Consultant for the compensation specified
above shall be made after the City's determination that the billing submitted as
specified above, accurately reflects work satisfactorily performed. City shall pay
Consultant within thirty (30) days therefrom.
G5170 Projects\2 C Num- Title\2009 -005 Ramona A -B Stimuius \5Construction \RamonaB \DelTerra \DelTerra Exhibits 06- 16- 2010.doc
Del Terra has developed a staffing plan indicating the burn rate for the various resources
that will be used for this work based upon the expected construction period of May 2010 and
lasting for eight weeks. We have assumed that this project is independent of the Ramona A
project and will not run concurrent with it. The hours are summarized as follows:
Position Hours
Project Executive
42
Resident Engineer
230
Construction Inspector
320
Office Engineer
170
Scheduler
72
Estimator
85
Labor Compliance
90
Total project hours 1009
Del Terra's total fee proposal, offered for consideration, for the services contemplated for
this solicitation is One Hundred Thousand Three Hundred Sixty Five dollars ($100,365) and
is based upon the information presented in the Request for Proposal. In addition it is
anticipated that an allowance will be provided to provide for the special inspection costs and
that the allowance will be approximately three percent (3%) of the contract value or
approximately $3,010.
Labor Classifications Rate
Project Executive
$125.00
Resident Engineer
$ 120.00
Construction Inspector
$100.00
Office Engineer
$ 96.00
Scheduler
$ 65.00
Estimator
$ 85.00
Labor Compliance
$ 81.00
City of Baldwin Park • Request for Proposals
CM Services — Ramona Blvd Roadway Preservation & Rehab Projects
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Consultant Services Agreement Exhibits
Del Terra
EXHIBIT "C"
SCVEDULE OF PETFORIVIANCE
The attached performance schedule is based on the Del Terra's proposal to the City
dated March 15, 2010, and is herein incorporated to this Exhibit by reference.
Consultant shall perform the services described in Exhibit "A" to the Agreement within
the time period(s) set forth as follows:
Consultant shall commence the services described in the Scope of Work upon the City
issuance of a Notice to Proceed (NTP) which shall be at the City's discretion but no later
than 60 days from the execution of the Agreement. Consultant shall complete the
Construction Management Scope of Work in parallel with the construction activities
which are specified to be completed within 60 working days from the start of
construction. Construction Management prior to and after construction will a!so be
required, and this is anticipated to take an additional 30 calendar days to complete.
GA170 Projects\2 C Num- Title\2009 -005 Ramona A -B Stimulus \5Construction\RamonaB \DelTerra \DelTerra Exhibits 06- 16- 2010.doc
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Del Terra
EXHIBIT "D"
ADDITIONAL PROVISIONS
None
G:1170 Projects \2 C Num- Title\2009 -005 Ramona A -B Stimulus \5Construction \RamonaB \DelTerra \DelTerra Exhibits 06.16- 2010.doc
�JJJJ
CITY OF BALDWI
mwmmr�'� -T
ITEM O.
Subject: Proposed Contractual Service Agreement between the City of Baldwin
Park (Police Department) and Trans Western Sales
Purpose
Staff is requesting that Council consider allowing the Baldwin Park Police Department to
enter into an annually reoccurring contractual service agreement with vendor Trans
Western Sales.
Background
The City's Police Department is the recipient of a substantial amount of live ammunition
each and every year. The ammunition comes to the Police Department by way of
donations, found property, and evidence in a crime. The ammunition is stored in the
department's property section. The property section is designed to safely and securely
house all collected evidence and /or dangerous properties.
The accumulation of this live ammunition though, has now reached a level where it is
taxing the department's ability to house it safely. Although it is rare, live ammunition has
the potential of becoming a safety issue in terms of its aging — as it ages the gun powder
can sometimes become unstable. Again this is rare, but should be disclosed for your
consideration when deliberating the purposed contractual agreement. Also, Department
policy does not allow for the use of this live ammunition by our police officers for training
purposes; due to the fact the ammunition lacks uniformity, quality control, and other
liability concerns. For these same reasons, the ammunition should not be donated and /or
sold to any other law enforcement agency.
Trans Western Sales is a professional legally licensed firearms dealer. They are licensed
by both the federal government and the State of California for the acquisition /disposition
of products related to firearms. Trans Western Sales' service to the Department would be
to pick up the ammunition and dispose of it. The company is required by California state
law to remove the ammunition from the state. The ammunition is taken to the state of
Nevada where it's sorted for serviceability. Once the ammunition is sorted, it's either shot
by members of the company, sold to a federally licensed firearms retailer for sale through
De st "L. =lCtbll of A 7 =:`nunction,
JUne, 16, 2010
Page .. t : 2
their retail location outside the state of California, or if the ammunition doesn't meet
serviceability requirements it's destroyed in a burn barrel.
Trans Western Sales was referred to our agency by several Southern California law
enforcement agencies. Trans Western Sale's resume includes the safe and legal
transfer /disposition of the live ammunition for law enforcement agencies such as
Huntington Beach PD, Irvine PD, Downey PD, Santa Ana PD, Costa Mesa PD and
Orange PD. Staff has verified these referrals.
Discussion
Allowing Trans Western Sales to provide this service for the City's Police Department
would permit for the safe and legal transfer /disposition of the live ammunition that's
currently housed in the Department's Property and Evidence room at no cost to the City. It
would also free up space and negate any safety concerns associated with the housing of
said live ammunition. As stated earlier the City's Police Department is not and would not
be the first to acquire and use the aforementioned contracted services of Trans Western
Sales - as outlined in this report; attached is a copy of other Police Agencies currently
under contract with Trans Western Sales for the same requested service.
The attached agreement has been reviewed and approved by the City's Attorney as to
form and content.
Fiscal Impact
There is no fiscal impact to the City.
Recommendation
Staff recommends that Council:
1. Approve the purposed annually reoccurring contractual service agreement with
vendor Trans Western Sales,
2. Authorize the Chief of Police, or her designee, to complete all appropriate
documentation.
Attachments:
1. Contract with Trans Western Sales,
2. Copies of Federal Government and the State of California certificates,
3. Reference List,
4. Agreements with Reference Cities.
SERVICES CONTRACT BETWEEN
THE CITY OF BALDWIN PARK AND
TRANS - WESTERN SALES FOR THE
DESTRUCTION OF OLD AMMUNITION
THIS AGREEMENT ( "Agreement ") is made and entered into by and between the
City of Baldwin Park, a municipal corporation of the State of California, hereinafter
referred to as "CITY ", and TRANS- WESTERN SALES, a California corporation,
hereinafter referred to as "COMPANY."
WHEREAS, CITY desires to dispose of old ammunition accumulated throughout
the year; and
WHEREAS, COMPANY has offered to pick up CITY'S old ammunition from
the Baldwin Park Police Department Property and Evidence Room and transport it to the
State of Nevada for destruction,
NOW, THEREFORE, it is agreed by CITY and COMPANY as follows:
CITY STAFF ASSISTANCE
If necessary, then CITY shall assign a staff coordinator to work directly with
COMPANY in the performance of this Agreement.
2. COMPENSATION
COMPANY has agreed to provide the services described in this Agreement
free of charge to CITY'S Police Department. CITY will pay no compensation to
COMPANY for said services.
HOLD HARMLESS
COMPANY hereby agrees to protect, defend, indemnify and hold harmless CITY
and its officers, elected or appointed officials, employees, agents and volunteers from and
against any and all claims, damages, losses, expenses, judgments, demands and defense
costs (including, without limitation, costs and fees of litigation of every nature or liability
of any kind or nature) arising out of or in connection with COMPANY'S ( or
COMPANY'S subcontractors, if any) performance of this Agreement or its failure to
comply with any of its obligations contained in this Agreement by COMPANY, or any of
its officers, agents or employees except such loss or damage which was caused by the
sole negligence or willful misconduct of CITY. COMPANY will conduct all defense at
its sole cost and expense. This indemnity shall apply to all claims and liability regardless
of whether any insurance policies are applicable. The policy limits do not act as
limitation upon the amount of indemnification to be provided by COMPANY.
4. WORKERS' COMPNESATION INSURANCE
Pursuant to California Labor Cole section 1861, COMPANY acknowledges
awareness of sections 3700 et seq. of said code, which requires every employer to be
insured against liability for workers' compensation; COMPANY covenants it will
comply with such provisions prior to commencing performance of the work hereunder.
COMPANY shall maintain workers' compensation insurance in an amount of not
less than One Hundred Thousand Dollars ($100,000) bodily injury by accident, each
occurrence, One Hundred Thousand Dollars ($100,000) bodily injury by disease, each
employee, Two Hundred Fifty Thousand Dollars ($250,000) bodily injury by disease,
policy limit.
COMPANY shall require all subcontractors to provide such workers'
compensation insurance for all of the subcontractors' employees. COMPANY shall
furnish to CITY a certificate of waiver of subrogation under the terms of the workers'
compensation insurance and COMPANY shall similarly require all subcontractors to
waive subrogation.
5. INSURANCE
In addition to the workers' compensation insurance and COMPANY'S covenant
to indemnify CITY, COMPANY shall obtain and furnish to CITY, a policy of general
public liability insurance, including motor vehicle coverage covering the PROJECT.
Said policy shall indemnify COMPANY, its officers, agents and employees, while acting
within the scope of their duties, against any and all claims of arising out of or in
connection with the PROJECT, and shall provide coverage in not less than the following
amount: combined single limit bodily injury and property damage, including
products /completed operations liability and blanket contractual liability, of $1,000,000
per occurrence. _If coverage is provided under a form which includes a designated
general aggregate limit, then the aggregate limit must be no less than $1,000,000. _Said
policy shall name CITY, its officers, and employees as Additional Insureds, and shall
specifically provide any other insurance coverage which may be applicable shall be
deemed excess coverage and COMPANY'S insurance shall be primary.
Under no circumstances shall said above - mentioned insurance contain a self-
insured retention, or a "deductible" or any other similar form of limitation on the required
coverage.
6. CERTIFICATE OF INSURANCE
Prior to commencing performance of the work hereunder, COMPANY shall
Furnish to CITY a certificate of insurance subject to approval of the City Attorney
evidencing the foregoing insurance coverage as required by this Agreement; the
certificate shall:
A. Provide the name and policy number of each carrier and policy;
B. State the policy is currently in force; and
C. Promise such policy shall not be suspended, voided or canceled by
Either party, reduced in coverage or in limits except after thirty (30) days'
prior written notice; except ten -days' (10- days') prior written notice in the
event of cancellation for nonpayment of premium shall also be permitted.
COMPANY shall maintain the foregoing insurance coverage in force until the
work is under this Agreement is fully completed and accepted by CITY:
The requirement for carrying the foregoing insurance coverage shall not derogate
from COMPANY'S defense, hold harmless and indemnification obligations as set forth
in this Agreement. CITY or its representative shall at all times have the right to demand
the original or a copy of the policy of insurance. COMPANY shall pay, in a prompt and
timely manner, the premiums on the insurance hereinabove required.
7. INDEPENDENT CONTRACTOR
COMPANY is, and shall be, acting at all times in the performance of this
Agreement as an independent contractor herein and not as an employee of CITY.
COMPANY shall secure at its own cost and expense, and be responsible for any and all
payment of all taxes, social security, state disability insurance compensation,
unemployment compensation and other payroll deductions for COMPANY and its
officers, agents and employees and all business licenses, if any, in connection with the
PROJECT and /or the services to be performed hereunder.
8. TERMINATION OF AGREEMENT
All work required hereunder shall be performed in a good and workmanlike
manner. CITY may terminate COMPANY'S services hereunder at any time with or
without cause, and whether or not the PROJECT is fully complete. _Any termination of
this Agreement by CITY shall be made in writing, notice of which shall be delivered to
COMPANY as provided herein. In the event of termination, all finished and unfinished
documents, exhibits, reports, and evidence shall, at the option of CITY, become its
property and shall be promptly delivered to it by COMPANY.
9. ASSIGNMENT AND DELEGATION
This Agreement is a personal service contract and the work hereunder shall not be
assigned, delegated or subcontracted by COMPANY to any other person or entity
without the prior express written consent of CITY. _If an assignment, delegation or
subcontract is approved, then all approved assignees, delegates and subcontractors must
satisfy the insurance requirements as set forth in Sections 4, 5 and 6 hereinabove.
10. NOTICES
Any notices, certificates, or other communications hereunder shall be given either
by personal delivery to COMPANY'S agent (as designated in Section Ihereinabove) or
to City as the situation shall warrant, or by enclosing the same in a sealed envelop,
postage prepaid, and depositing the same in the United States Postal Service, to the
addresses specified below. CITY and COMPANY may designate different addresses to
which subsequent notices, certificates or other communications will be sent by notifying
the other party via personal delivery, a reputable overnight carrier or U.S. certified mail-
return receipt requested:
TO CITY:
City of Baldwin Park
ATTN: Chief of Police
14403 E. Pacific Ave.
Baldwin Park, CA 91706
11. CONSENT
TO COMPANY:
Trans Western Sales
21281 Tupelo
Lake Forest, CA 92630
When CITY's consent /approval is required under this Agreement, its
consent /approval for one transaction or event shall not be deemed to be a
consent /approval to any subsequent occurrence of the same or any other transaction or
event.
12. MODIFICATION
No waiver or modification of any language in this Agreement shall be valid
unless in writing and duly executed by both parties.
13. INTERPRETATION OF THIS AGREEMENT
The language of all parts of this Agreement shall in all cases be construed as a
whole, according to its fair meaning, and not strictly for or against any of the parties. If
any provision of this Agreement is held by an arbitrator or court of competent jurisdiction
to be unenforceable, void, illegal or invalid, such holding shall not invalidate or affect the
remaining covenants and provisions of this Agreement. No covenant or provision shall be
deemed dependant upon any other unless so expressly provided here. As used in this
Agreement, the masculine or neuter gender and singular or plural number shall be
deemed to include the other whenever the context so indicates or requires. Nothing
contained herein shall be construed so as to require the commission of any act contrary to
law, and wherever there is any conflict between any provision contained herein and any
present or future statue, law, ordinance or regulation contrary to which the parties have
no right to contract, then the latter shall prevail, and the provision of this Agreement
which is hereby affected shall be curtailed and limited only to the extent necessary to
bring it within the requirements of the law.
14. IMMIGRATION
COMPANY shall be responsible for full compliance with the immigration and
naturalization laws of the United States and shall, in particular, comply with the
provisions of the United States Code regarding employment verification.
15. LEGAL SERVICES SUBCONTRACTING PROHIBITED
COMPANY and CITY agree CITY is not liable for payment of any
subcontractor work involving legal services, and such legal services are expressly outside
the scope of services contemplated hereunder. _COMPANY understands the City
Attorney is the exclusive legal counsel for CITY; and CITY shall not be liable for
payment of any legal services expenses incurred by COMPANY.
16. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of
the State of California.
17. ENTIRETY
The parties acknowledge and agree they are entering into this Agreement
freely and voluntarily following extensive arm's length negotiation, and that each has had
the opportunity to consult with legal counsel prior to executing this Agreement. The
parties also acknowledge and agree no representations, inducements, promises,
agreements or warranties, oral or otherwise, have been made by the party or anyone
acting on that party's behalf, which are not embodied in this Agreement, and that party
has not executed this Agreement in reliance on any representation, inducement, promise,
agreement, warranty, fact or circumstance not expressly set forth in this Agreement. _This
Agreement, and the attached exhibits, contain the entire agreement between the parties
respecting the subject matter of this Agreement, and supersede all prior understandings
and agreements whether oral or in writing between the parties respecting the subject
matter hereof.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by and through their authorized officers on
TRANS WESTERN SALES, CITY OF BALDWIN PARK,
a municipal corporation of the State of California
By:
Its
By:
Its
Chief Executive Officer
01'79 Z!]i /am7_%•YITo Eel
City Attorney
f'obacco, Hreovills (Ind Ex.ploslves
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e nit so, &d( ve5,,; ((-, lallgCS? I\lotify flic 17 y
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0-1 -DEALER IN FIREARMS OTHF--l-i TI-IAN IDEST RUCTIVE"DEViCES
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ilbove'duill us copy of t1d"i liceww, to assvit a tilll ,`elmov
GREEN, ROCKY A
stntlis ot flv� hcellsee il's plovidcd b.v
firearm: to verij\l the i(leillayand lh<-- Hcel TRANS WESTERN SALES
�jj J�!n,,iwL
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fait CFR Fart 478. uf,eL 1,cojno-n-
scnllll,�,d (-H-c-Ill"Ailed copy of"Ilt" licellse with sigiv,"lum inwilk(I to be an 21,281 TUPELO LAi"JI"
-11�, inlist be that orlll�� Ft lek;d FilesAlnls 926301-
is, i-A K I" FOREST, CA
(FFI-) oi �! r¢ shot pelsoll of 0w FFI-1 I cedi . f", 11lat "his is a !I it C I opy
of a 1 ic"--lox, issued its tj
;dlovc illider " fvpti of Litxllstn',
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State of California
Department ofJ listice
Certificate No: 2020
CERTIFICATE,
ISSUCCItt):
ROCKY AU's,rIN-GRE, E N
This is to certify that the Department of Justice ha's complete(] its records check As of the date
of issue, there is nothing that would prohibit the above named individual ftoin acquiring or
possessing firearms.
This certificate is not valid fox more than one year front the date of issue.
Date ofls,uen September 15, 209 1,xpiration liate: September 14, 2010
—
Signature of Issuing (AficM ---- —'- a LZ
DWNEY FL)LICE ID UNI I iax:bb2-IjU4-26 6 Dee 14 W 1x':16 F-1. 01
I I .111� 0 , FN,
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---- — -- FUTURE UNLIMITED
A 14)
To Whom It May Concem:
As we have discussed, the City of Downey and the Downey Police Department (together
the "City") intends to use the services of Trans Western Sales for disposal of confiscated
ammunition. [Jpon your receipt and acceptance of the ammunition, Trans Western Sales
assumes full responsibility for its use and destruction. Tram Western Sales also agrees to
indemnify, defend and hold harmless the City and its officers, agents and employees, against.
all losses, claims, liabilities, damages, and expenses of any nature directly or indirectly arising
out of, or as the result of, any negligent act or omission by Trans Western Sales or the officers,
employees, or agents of Trans Western Sales, in its possession, use and destruction of said
ammunition. Furthermore, by acceptance of the ammunition, Trans Western Sales hereby
waives, releases and forever discharges the City from all claims, demands, and actions, damages
and liability or proceedings of any nature, including without limitation, all civil claims resulting
from or arising out of the destruction of the ammunition accepted by Trans Western Sales.
Signature at the bottom of this letter constitute,, agreement and acceptance of the terms
and conditions contained herein.
Sincerely,
Roy Campos
Chief or police,
t.
For destruction; boxes of miscellaneous ammunition received this 27, day of
200
I acknowledge that I have read and understand the terms and conditions in this letter, and by
acceptance of the ammunitions have agreed to these terms and conditions,
By:
Trans Western Sales
POLICE MPARTMENT logil HHOOKSHME AVENUE PO$T OFFICE BOX 7016 DOWNY, CALIFORNIA W241 -'7016 (862) 861-•0771
RELEASE OF LIABILITY AND CONTRACT 07-41
AGREEMENT TO INDEMNIFY
Rocky Green db8
Trans Western Sales
21281 Tupelo
Lake Forest, California 92080
|` Rocky Green db8 Trans Western Sa|GS' agree to accept ammunition from the City of
Fountain Valley Police Department and assume full responsibility for its use and
dnSt[uCLiOD. Rocky Green dbG Trans Western Sales hereby agrees tO defend and
indemnify, save and hold harmless the City 0f FOUn18iD Valley and the Fountain Valley
Police Department from any liability from any loss, damage or injury to Rocky Green
db8 Trans Western S8|gS. his 8nOp|Qy88S and Gg8DtS. and all other persons or property,
and from all costs, expenses and other charges arising from Rocky Green dbaTrans
Western Sales' use and destruction of the ammunition in connection with this
Agreement. Acceptance 0f the ammunition by Rocky Green dba Trans Western Sales
waives, RELEASES and forever discharges the City Of FOUOtGiD Valley and its officers,
employees and agents from any and all claims, demands and actions, damages and
liability o[proceedings of any nature, including, but not limited to, all civil Cl8iDl3
resulting from the destruction of the ammunition accepted by Rocky Green dba Trans
VVB8t9rD Sales.
Signature at the bottom of this letter constitutes consent to the terms and acceptance.
Date:
Rocky Green db@ Trans Western Sales
|AGREE.
City of Fountain Valley
hay'Mond Kromer
Ci Manager
mmo
Miguel x.pu|a^
MAYOR PRO rsu
C ^,|meusum^o*
COUNCIL MEMBERS
� ouW/^c. Alvarez
�
P. David omu,Wes
�
Michele Martinez
Vincent cSarmienm
sa|nv^jem
CITY OF SANTA ANA
POLICE
� ao CIVIC CENTER PLAZA ` ro.uox 1981
�
SANTA ANA, cxupunwmyzrna Au930,2007
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Trans Western Sales '
21281 Tupelo
Lake Forest, CA 92630
(949) 697-8733
RE: Arrano Destruction and Waiver of Liabilitv
orvmAw^ccn
David w.Ream
CITY ATTORNEY
lo�ep*w.netch,/
CLERK oprnecoomcv
mvuas- nm/r
Please note that with acceptance of the ammunition listed below,Trans World Sales
assumes full responsibi Uty for its use and destruction, Trans World Sales hereby agrees
to defend and indemnify, save and hold harmless the City of Santa Ana and the Santa
Ana police Department from any liability from any loss, damage or injury toTzauo
World Sales, o8ucza , cup]nycna ' and agents, other persons or property,
and from all
costs, expenses and other charges arising from Trans World Sales use and destruction of
the ammunition iuconnection with this Agreement. Acceptance of the ammunition by
Trans World Sales waives, releases, and forever discharges the City of Santa Ana and the
9uoi:/\nuyo|icaDupmrtooentOmzuuoyaudo|lclujnua`duozuudumxdactioou,donza8ca
and liability or proceedings of any nature, including but not limited to, all civil claims
resulting from the destruction m{ the ammunition accepted by Trans World 8Woa.
Signature at the bottom of this letter constitutes consent to the terms and acceptance.
P0IM.WAOERS
Chief of Police
For destruction: (8) EIGHT boxes / bags of miscellaneous ammunition received
this 30th day of August, 2007,
| have read and voluntarily sign this waiver nfliability.
Trans Western Sales
Rocky A. Green
Rocky Green
Trans Western Sales
4620 W. Richmar Avenue
Las Vegas, NV 89139
cell 949 - 697 -8733
r a gg en9904gmsn.com
References:
Huntington Beach, CA PD
Darrin — Supervisor
Melissa Hartley
714 -536 -5944
Kathy Arnold
Irvine, CA PD
949 - 724 -7095
Ted Hiler
Downey, CA PD
562- 904 -2312
Kim Hagen
Santa Ana, CA PD
7 i4= 245 =8088
Cynthia Larkins
Costa Mesa, CA PD
714- 754 -5301
Carol Meehan
Orange, CA PD
714 -744 -7395
CITY OF BALDWIN PARK
TO: Honorable Mayor and Council Members
FROM: Lili Hadsell, Chief of Police
DATE: June 16, 2010
SUBJECT: "Safe Drug Drop Off" Program
ConsenAUIJA
Purpose
The purpose of this report is to provide information about the "Safe Drug Drop Off' program
currently in use by the Los Angeles County Sheriff's Department; and to explore the possible
implementation of a similar program in the City of Baldwin Park.
Background
The LASO program is comprised of three mailboxes, mounted outside of the police station
for ease of public access. They are easily accessible by pedestrians who can walk up to the
boxes and deposit the items. The boxes are intended to accept prescription drugs, illegal
narcotics, and syringes. The mailboxes are painted white and are clearly marked with black,
blue and red decals, providing clear instruction as to what item is to be placed into each box.
The "Safe Drug Drop Off" Program is completely voluntary and anonymous. There is no way
to prohibit private medical businesses /clinics from dropping off expired medications or used
syringes.
Narcotics detectives are responsible for checking the boxes daily, removing the contents and
packaging them safely for disposal. The removal of items is tracked in the station's evidence
system. The illegal narcotics would be transported to Long Beach for destruction. The
syringes and prescription medications would have to be picked up by an outside vendor for
destruction.
The Los Angeles County Sheriff's Department has reports of area clinics turning customers
away who, in the past, had brought their used syringes to the clinic for disposal. The clinics
are now telling the customers to take them to the local Sheriff's Station, causing the county to
incur the cost to dispose of the syringes. This program has also reported large "drop offs" of
full boxes of expired medications, and cases of used syringes from medical offices,
retirement homes and clinics.
Illegal items are not typically recovered by this program. The entire County of Los Angeles
has reported only .05 grams of Marijuana recovered through this program.
r)icciiecinn
The police department, through a positive relationship with the United States Postal Service,
would be able to obtain the mailboxes for free. It would cost the department approximately
$400.00 per box, to retrofit the lock mechanism, powder coat the exterior, make and apply
the decals, and installation of the boxes. The boxes would all have to be outfitted with (8)
gallon disposable "sharps" containers. The approximate cost is $10.00 per bin, per pick -up.
There is a potential for costly litigation from exposure issues, as well as workman
compensations costs when employees are subjected to continual exposure to blood borne
pathogens. There are dangers from accidental needle sticks, as well as the additional danger
I
or female employees that may come into contact with prescription medications know to
cause birth defects.
To date, staff has learned that (2) Los Angeles County Sheriff's Deputies have been exposed
to blood borne pathogens due to accidental needle sticks.
Per Los Angeles County Fire Department's contract disposal Company (Thermal Combustion
Innovators), citizens have been known to put syringes into opaque bags with medications
and deposit them into the box marked for medications only. The used syringes pose a
serious bio- hazard threat to anyone handling them. This causes the entire box to be "denied"
by the disposal company. The cost to "sort" the items then starts at an additional $250.00 an
hour. They have also reported firearms dropped off in the boxes. This will also result in a
denial, and additional sorting fees.
There will be anticipated personnel costs associated with this program, as it will require
police narcotics detectives to inventory, collect, and package all turned in items. The only
evidence technician will also be burdened with the inventory, management, and disposal of
extra property.
There are strict and continual personnel training requirements associated with this program,
as well as O.S.H.A. requirements. This will require extra money to continually be spent on
training. The training is an annual requirement for any persons that will be assigned to handle
these materials. The minimum cost for disposal and training of personnel is about
$10,000.00 annually.
The syringes and prescription drugs would be picked up by a private company, (Stericycle)
who crushes them down to powder and then burns the powder. The police department has
an existing contract to dispose of these items: Our most recent expenditure for Stericycle
was $1,654.00. This reflects (4) pick ups in all of 2009. If the City of Baldwin Park were to
establish a "Safe Drug Drop off Program ", the projected number of pick -ups would be 12
times a year, billed at a minimum $812.00 a month ($9744.00 annually).
Thermal Combustion Innovators in Colton Ca. is currently managing a syringe only disposal
contract for the Los Angeles County Fire Department. Joe Gutierrez is an Expert in the field
of "Community Disposal Programs." Staff spoke to him about the program and our
resources. He estimated it would cost the City of Baldwin Park about $50,000 annually to
service this type of program. This cost does not include personnel or training costs. Mr.
Gutierrez informed staff that there is pending legislation to force all pharmacies to accept
returns or discards of prescription medications. Pending approval of this legislation, there
would be no need for this program.
If Council considers this first program option; the estimated annual cost for the program
would be approximately $50,000.00. In addition, there are substantial personnel and
training costs associated with establishing this program. The potential Workman
Compensation injury and exposure claims associated with this program would be high, not to
mention the health risks to our employees.
Staff then researched an alternative service provided by "Curbside Inc." of Placentia
California. The service is similar to the Sheriff's program; however they do not dispose of
illegal drugs. The "Home Generated Pharmaceutical and Sharps" disposal program would
provide the same service, with no foreseeable risk to city personnel. All handling and
destruction of materials is handled solely by "Curbside Inc." employees, and observed by a
Police department representative.
The costs associated with this program are as follows:
• The boxes are loaned at no charge and there is no cost for delivery of the boxes.
• There is a one time $75.00 set up fee.
• Service cost for pharmaceuticals (non - controlled) is $125 per service plus $4.50 per
pound for waste incineration.
• Service cost for sharps is $100 per service which includes destruction. When both
boxes are serviced at the same time, there is a $25 discount.
• The entire cost of the service is estimated to be about $300 -400 a month, excluding
personnel costs of about 2 -3 hour a month, approximately $5,000 yearly. The
service requires a three year agreement; however there are no early termination
costs.
Fiscal Impact
Staff recommends the Council considers the second program option, "Home Generated
Pharmaceutical and Sharps" disposal program, the estimated annual cost for the program
would be approximately $5,000. Because Curbside, Inc. would be responsible for handling
and disposing of all the materials, there would be no potential for costly litigation from
exposure issues, or workman compensations costs when employees are subjected to
exposure to blood borne pathogens or accidental needle sticks.
Recommendations
Staff recommends that City Council:
1. Direct the Chief of Police to began implementation of a "Safe Drug Drop Off"
Program using the second option, Curbside, Inc,
2. Authorize the Chief of Police to complete all appropriate documentation to contract
with Curbside, Inc., and
3. Direct the Chief of Police to work in conjunction with the Finance Manager to
complete a budget appropriation for the amount not to exceed $5,000 from the
General Fund in the FY2010/2011 budget.
SUBJECT: A Public Hearing to consider an extension of the existing city -wide
moratorium on drive - through facilities /establishments.
e
This report requests City Council adoption of Ordinance 1334 extending the existing
ordinance placing a City -wide moratorium on drive - through facilities /establishments
throughout the City. A four - fifths (4/5) vote is required for approval of this ordinance.
Pursuant to Government Code Section 65858, a Notice of Public Hearing was posted at
City Hall, the Community Center and Barnes Park on June i, 2010.
At the May 19, 2010, City Council Meeting, the City Council adopted an urgency
ordinance (Ordinance 1333), which placed a 45 day city -wide moratorium on drive -
through facilities. That request was a result of an expressed concern regarding the
negative impacts drive -thru facilities cumulatively have on the environment. Recently,
the City has experienced a situation with a drive- through establishments that resulted in
many concerns such as negative impacts on circulation, traffic, air quality, walkability,
and the effects on public health. Additionally, those facilities are not compatible with
the City's pursuits of creating and becoming a walkable and physically active, healthy
community.
D
The purpose of this report is to request City Council approval to extend the moratorium
for an additional 22 months and 15 days, per California Government Code Section
65858 which allows a single extension for that maximum time period. However, staff
expects to complete the study within the next 4 -6 months in time to be incorporated with
the Zoning Code update. Therefore, the full 22 months and 15 days may not be entirely
Drive - through Moratorium Extension
June 16, 2010
Paae 2
necessary. Staff believes the extension of time is warranted and will enable staff to
conduct thorough research and review of reports, studies, and ordinances as the City's
current Municipal Code does not have any performance /development standards or
specific criteria to regulate and /or mitigate the perceived or real impacts of drive -
through facilities.
During the past 30 days the Urgency Ordinance has been in effect, staff has and
continues to do a significant amount of research and reviewing of matet-ials related to
drive - through establishments. To date, staff has received a variety of reports and
studies related to drive - throughs, including zoning regulations from various cities
nationwide, studies citing the impacts of drive - throughs on climate change and global
warming, ordinances relating to vehicular idling, and studies /ordinances discussing
drive - throughs and their impacts on public health.
Additionally, at the May 19, 2010, public hearing for the Urgency Ordinance (Ordinance
1333) John Baker, representing Brand Growth spoke about the proposed ordinance
and stated Brand Growth would like to assist and partner with the City during the time
the Ordinance is in effect. As a result, staff has contacted Mr. Baker with Brand Growth
and Peter Wittingham with Curt Pringle & Associates to continue the dialogue related to
this issue. Staff anticipates meeting with them the week of June 14.
Although the initial Urgency Ordinance is in effect for only 45 -days (expiring on July 3,
2010), in reality, staff has only had approximately 30 calendar days to research and
review the information obtained to date, continue the dialogue with Brand Growth and
Curt Pringle & Associates, and return a report to the City Council discussing the
measures staff has taken to address this issue. That is due to the untimely July i,
2010, City Council meeting taking place after the initial expiration date (July 3, 2010).
As a result, staff is requesting the City Council extend the moratorium on the
establishment of drive - through facilities. That extension will enable staff to collect and
analyze additional data relating to drive - through establishments and their impacts and
continue the dialogue with Brand Growth and Curt Pringle & Associates.
As stated in Government Code Section 65858, at least 10 days prior to the expiration of
the initial 45 day moratorium, the City Council is required to issue a written report
(Attachment #2) describing the measures taken to alleviate the conditions that led to
the adoption of the ordinance. As stated prior, staff has obtained a number of reports,
studies, and ordinances which relate to drive - through establishments. However, in
order to thoroughly study the material and establish appropriate mechanisms to
address any concerns related to drive - through establishments, staff intends to study:
1) The local concentration of all types of drive - throughs in the City to
determine if an over - concentration of drive - through establishments exist;
and
2) Whether the moratorium is necessary for all types of drive - throughs and
within all areas of the City; and
C:Wmy \AMY\WORD \Reports \Council Reports \Drive -Thru Moratorium #4.doc
Drive - through Moratorium Extension
June 16, 2010
Page 3
After the review of #1 and #2 above, the studies may result in only allowing drive -
throughs in certain areas of the City, and /or the creation of development standards that
regulate the density of drive- throughs in specific areas of the City; and
3) Research alternative Zoning regulations such as Conditional Zoning,
Incentive Zoning and Performance Zoning.
Therefore, staff is requesting the extension of the urgency ordinance, which would
protect the public safety, health, and welfare from any future negative impacts
associated from the creation of any type of drive -thru establishment, including but not
limited to, banks, pharmacies, and restaurants.
if adopted by 4/5 vote of the City Council, then this extension would prevent drive -
through facilities /establishments to be located throughout the city for an additional 22
months and 15 days. That timeframe does not preclude staff from presenting those
findings to the City Council much earlier than the allotted time. Preferably, staff will
most likely incorporate those findings and any proposed changes during the Zoning
Code update, which is expected to take place within the next 6 months.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney's Office as to legal
form and content.
Staff recommends following the public hearing the City Council adopt:
1. Attachment #2 entitled "REPORT OF MEASURES TAKEN TO ALLEVIATE
THE CONDITIONS THAT LED TO THE ADOPTION OF ORDINANCE
1333 "; and
2. Ordinance 1334 entitled "AN INTERIM ORDINANCE OF THE CITY OF
BALDWIN PARK, EXTENDING A CITYWIDE MORATORIUM ON DRIVE-
THROUGH FACILITIES /ESTABLISHMENTS"
ATTACHMENTS
#1 - Ordinance 1333, adopted on May 19, 2010
#2 - Report identifying measures taken
#3 - Ordinance 1334
CAAmy\AMY\WORD \Reports \Council Reports \Drive -Thru Moratorium #4.doc
M: e1 �
C:\Amy\AMrWORD \Reports \Council Reports \Drive -Thru Moratorium #4.doc
ORDINANCE NO. 1333
AN INTERIM ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK ADOPTING A
CITYWIDE MORATORIUM ON DRIVE - THROUGH
FACILITIES /ESTABLISHMENTS AND DECLARING
THE URGENCY THEREOF.
WHEREAS, many concerns have resulted from the establishments of drive - through
facilities /establishments throughout the City; and
WHEREAS, drive - through facilities /establishments potentially generate negative
adverse impacts on circulation, traffic, air quality, walkability and the public health, which,
while providing service to the public, also are not in line with the City's pursuits in creating
and becoming a walkable and physically active, healthy community; and
WHEREAS, the Planning Division is presently studying zoning proposals and other
regulations to address those adverse impacts and to develop appropriate standards and
criteria for the placement of such uses, and the adoption of this urgency measure
prohibiting the approval of any subdivision, use permit, variance, building permit, or any
other applicable entitlement for use for any of such uses while such study proceeds is
necessary to protect the public safety, health and welfare.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ORDAINS AS FOLLOWS:
SECTION 1. The City Council hereby adopts each recital set forth above as a
finding of the City Council.
SECTION 2. Based upon the findings set forth in Section 1 above, the City Council
hereby further finds and determines:
a. There is a current and immediate threat to the public health, safety, or
welfare, in the commencement or expansion of any drive - through facility /establishment
until a comprehensive, objective and reasonable study and evaluation of these land uses
and their operational characteristics activities can be completed; and
b. Without the proper and necessary operational conditions, parking standards
or physical implementation of mitigation measures, the commencement or expansion of
any drive- through facility /establishment may be in conflict with provisions of the City of
Baldwin Park general plan; and
C. The commencement or expansion of any drive - through facility /establishment,
without the ability to evaluate the potential land use impacts, operational characteristics
and physical or site requirements and land use interface concerns with adjoining zoning
districts and uses, then a threat to the public health, safety or welfare would result.
Ordinance 1333
May 19, 2010
Paae 2
SECTION 3. During the effective period of this Ordinance or any extension thereof,
no business license will be issued, nor any building permit or land use determination or
entitlement shall be granted, nor shall any application for a business license, subdivision,
use permit, variance, building permit, or land use determination or entitlement required to
comply with the Baldwin Park Municipal Code be accepted or processed for the
commencement or expansion of any drive - through facility /establishment in the City.
SECTION 4. This ordinance is an urgency measure to protect the public safety,
heath and welfare. Pursuant to Government Code § 65858, this Ordinance shall take
effect immediately upon adoption. This Ordinance shall expire forty -five (45) days after the
date of its adoption and shall thereafter be of no further force or effect, unless extended
pursuant to the provisions of said section.
APPROVED, PASSED AND ADOPTED this 19th day of May, 2010.
Manuel Lozano, Mayor
ATTEST:
1
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, Laura M. Nieto, CMC, Deputy City Clerk, of the City of Baldwin Park, do hereby
certify that the foregoing Ordinance 1333 was adopted as an urgency matter at a regular
meeting of the City Council held May 19, 2010, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Laura M. Nieto, CMC
Deputy City Clerk
� J
V . l -1
C:\Amy\AMY\WORD \Reports \Council Reports \Drive -Thru Moratorium #4.doc
a I M VA 1114:3 1311 rem 1 1:9111161:21111 us] 14, ire] WM R M 124 M 24 resm
Since the adoption of Ordinance 1333, which established an urgency moratorium on
drive - through facilities /establishments the City has taken steps to obtain a variety of
studies, ordinances, and reports related to drive - through establishments, including:
1) Anti - idling laws.
2) How drive - throughs contribute to climate change.
3) A chart of fast food regulations. This chart lists communities across the
United States that have placed bans or regulations on drive - through, fast
food or formula retail.
4) South Los Angeles fast food /drive -thru moratorium.
5) The City Planner's Guide to the Obesity Epidemic: Zoning and Fast Food
(Centers for Law & the Public's Health).
6) Model Healthy Food Zone ordinance. T his zoning ordinance explains the
rationale on fast food's impact on childhood obesity.
7) Designed for Disease: The Link between Local Food Environments and
Obesity and Diabetes.
8) The Economic Burden on the City from the Cost of Obesity (California
Study)
9) Creating a Healthy Food Zone Around Schools (Fact Sheet).
These documents include effects of fast food and associated drive - throughs on
circulation, air quality, noise, traffic, walkability, and public health. The continued
gathering of information and the study of these impacts will allow planning staff to
review and consider any impacts of drive - through facilities resulting in the possible
establishment of appropriate mechanisms to mitigate any potential impacts.
C:Wmy\AMY\WORD \Reports \Council Reports \Drive -Thru Moratorium #4.doc
ORDINANCE NO. 1334
AN INTERIM ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK EXTENDING A
CITYWIDE MORATORIUM ON DRIVE - THROUGH
FACILITIES /ESTABLISHMENTS.
WHEREAS, many concerns have resulted from the creation /expansion of drive -
through facilities /establishments throughout the City; and
WHEREAS, drive - through facilities /establishments potentially generate negative
adverse impacts on circulation, traffic, air quality, walkability, and the public health, which,
while providing service to the public, also are not in line with the City's pursuits in creating
and becoming a walkable and physically active, healthy community; and
WHEREAS, the Planning Division is presently studying zoning proposals and other
regulations to address those adverse impacts and to develop appropriate standards and
criteria for the placement of such uses, and the adoption of this urgency measure
prohibiting the approval of any subdivision, use permit, variance, building permit, or any
other applicable entitlement for use for any of such uses while such study proceeds is
necessary to protect the public safety, health and welfare.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ORDAINS AS FOLLOWS:
SECTION 1. The ('it%i hereby adopts each recital ccet forth above as a
finding of the City Council.
SECTION 2. Based upon the findings set forth in Section 1 above, the City Council
hereby further finds and determines:
a. There is a current and immediate threat to the public health, safety, or
welfare, in the commencement or expansion of any drive - through facility /establishment
until a comprehensive, objective, and reasonable study and evaluation of this land use and
its operational characteristics and activities can be completed; and
b. Without the proper and necessary operational conditions, parking standards
or physical implementation of mitigation measures, the commencement or expansion of
any drive - through facility /establishment may be in conflict with provisions of the City of
Baldwin Park General Plan; and
C. The creation or expansion of any drive - through facility /establishment, without
the ability to evaluate the potential land use impacts, operational characteristics, physical
or site requirements, and land use interface concerns with adjoining zoning districts and
uses, would result in a threat to the public health, safety or welfare.
Ordinance 1334
June 16, 2010
Paae 2
SECTION 3. Pursuant to Government Code § 65858, the City Council hereby
extends the citywide moratorium on the issuance of any permits nor shall any application
for a business license, subdivision, use permit, variance, building permit, or land use
determination or entitlement required to comply with the Baldwin Park Municipal Code be
accepted or processed for the commencement or expansion of any drive - through
facility /establishment in the City.
SECTION 4. This ordinance is an urgency measure to protect the public safety,
heath and welfare. Pursuant to Government Code § 65858, this Ordinance shall take
effect on July 3, 2010. This Ordinance shall expire twenty -two (22) months and fifteen (15)
days after it becomes effective and shall thereafter be of no further force or effect, unless
extended pursuant to the provisions of said section.
APPROVED, PASSED AND ADOPTED this 16th day of June, 2010.
Manuel Lozano, Mayor
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, Laura M. Nieto, CMC, Deputy City Clerk, of the City of Baldwin Park, do hereby
certify that the foregoing Ordinance 1334 was adopted as an urgency matter at a regular
meeting of the City Council held June 16, 2010, by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
AI 0.1601 F.111 I ilk ll�colvj 04 Lei I
Laura M. Nieto, CMC
Deputy City Clerk
TO: Honorable Mayor and City Council Member
FROM: Laura Nieto, CMC, Deputy City Clerk,
DATE: June 16, 2010
SUBJECT: REVIEW OF COMMISSION APPLICANTS AND CONSIDERATION OF
APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL THE JUNE
30, 2010 SCHEDULED VACANCIES
This report requests that the City Council appoint new applicants and /or reappoint
incumbent Commissioners whose terms will expire on June 30, 2010.
r •
The following commissions will have vacancies occurring on June 30th of this year:
➢ Housing Commission — one (1) vacancy
➢ Personnel Commission — two (2) vacancies
➢ Planning Commission — three (3) vacancies
➢ Recreation and Community Services Commission - three (3) two -year term
vacancies and three (3) one year term vacancies for student Commissioners.
A Public Notice of Vacancy was posted in three locations within the City for a 20 -day
period; published in the February/March and April /May issues of the Baldwin Park
NOW; published in the San Gabriel Valley Tribune; placed on the marquees at Morgan
Park and the Teen Center and posted on the City's website. The deadline for receipt of
applications was Monday, May 3rd at 6:00 p.m.
At the request of the City Council, the following items are now incorporated with the
commission application process and included with this report:
➢ Residency verification requirement for each applicant (via review of a drivers
license and a current utility bill) Said documentation is on file in the City Clerk's
office
➢ Absence record information for all commissions, including those that do not have
offices with terms expiring June 30th, for a period of the previous three (3) years.
Copies of absence reports for each commission are attached to this report
Staff Report — Commission Appointments
Page 2
Letters were mailed to all incumbent Commissioners as notification of their sbh ;duled
term of expiration. Previous two -year applicants are included with this report. '
BACKGROUND
HOUSING COMMISSION
The Housing Commission consists of seven (7) members, including two members
(Office Nos. 6 and 7) who are Public Housing Tenants who serve two -year terms in
accordance with Section 32.22(x) of the Baldwin Park Municipal Code. In accordance
to the Baldwin Park Municipal Code § 32.22, three of the Commissioners first appointed
shall be designated by the appointing authority to serve terms of one, two, and three
years, respectively, from the date of their appointments, and two shall be designated to
serve for terms of four years from the date of their appointments.
Housing Commissioner B. Oscar Marin's term in Office No. 1 will expire June 30, 2010.
The following persons have requested consideration of appointment to the Housing
Commission:
1 open seat (appointed at- large)
Office No. 1 — Term to June 30, 2011
Incumbent Applicants
New
Previous
Applicants
two -year
Applicants
Braulio Oscar Marin
Otilia Garcia
NONE
Rafael Garcia
Jesse Hernandez Jr. (Also applied for
Planning commission
Kevin Luc
Edward J. Martinez (Also applied for
Planning and Recreation & Community
Services commissions
Javier Melendez (Also applied for
Planning commission
Cruz Baca Sembello (Also applied for
Planning commission)
Staff Report — Commission Appointments
Page 3
PERSONNEL COMMISSION
The Personnel Commission consists of five (5) members who are appointed to a two -
year term on a staggered basis. Office No. 1 of the Personnel commission is currently
vacant and Commissioner Barry Lu's term in Office No. 2 will expire June 30, 2010.
The following persons have requested consideration of appointment to the Personnel
Commission:
2 open seats
Office Nos. 1 & 2 — Term to June 30. 2012
Incumbent Member Applicants
New Applicants
Previous two -year
Applicants
Barry Lu
NONE
Ofelia de Guzman
Angela Alvarado
Craig Cook
Nabor Gilbert Padilla
Vacancies also exist in Office Nos. 3, 4 and 5. It is recommended that City Council
direct staff to re- notice the existing vacancies and bring back to a future meeting for
appointment so that a full commission is in place.
PLANNING COMMISSION
The Planning Commission consists of five (5) members appointed to a two -year term
on a staggered basis. Planning Commissioners Galvan, Urias, and Alvarado's terms in
Office Nos. 3, 4 and 5 respectively will expire June 30, 2010.
The following persons have requested consideration of appointment to the Planning
Commission:
3 open seats
Office Nos. 3. 4 and 5 — Terms to June 30, 2012
Incumbent Commission
New Applicants
Previous two -year
Applicants
Applicants
Angela Alvarado
Craig Cook
Erminio Gonzales
Ralph Galvan
Jesse Hernandez Jr. (Also applied
Oscar Marin
for the Housing commission
Bryan Urias
Edward J. Martinez (Also applied
Vidal F. Marquez
for Housing and Recreation &
Community Services commissions
Javier Melendez (Also applied for
Deanna Coronado
Housing Commission)
Robles
Herman G. Pacheco
Cruz Baca Sembello
Staff Report — Commission Appointments
Page 4
RECREATION AND COMMUNITY SERVICES COMMISSION
The Recreation and Community Services Commission consists of eight (8) members.
In accordance with the Baldwin Park Municipal Code, the appointments made to Office
No. 1 - 5 are for a two -year term. Office Nos. 6, 7, and 8 are student commissioners
representing Sierra Vista, Baldwin Park and North Park High Schools, respectively.
Recreation and Community Services Commissioners Hernandez, Macias and
Tarango's terms in Office Nos. 1, 2 and 3 respectively will expire on June 30, 2010.
Student Commissioner Destiney Singleton (SVHS) has been re- nominated for
consideration of appointment to Office No. 6; (BPHS) has been
nominated for consideration of appointment to Office No. 7. At this time, staff is
awaiting a nomination from North Park High School for consideration of appointment to
Office No. 8.
The following persons have requested consideration of appointment to the Recreation
and Community Services Commission:
3 open seats — Office Nos. 1, 2 and 3 — Term to June 30, 2012
3 Student seats — Office Nos. 6. 7 & 8 — Term to June 30. 2011
Incumbent Applicants
Student
New
Previous two -year
Recommendations
Applicants
Applicants
Arlene Hernandez
Destiney Singleton
Rosa Anaya
Sylvia Garcia
svi-IS
Irma Tarango
Edward J. Martinez
Ofelia de Guzman
(Also applied for
Planning and Housing
ccm,missions)
Norma Olmos
Magda L. Heying
Rita Vasquez
Leticia Lopez
Incumbent Commissioner Dolores Macias did not submit an application for
consideration of re- appointment. It is requested that the City Council defer the
appointment to Office No. 8 (NPHS) to a future meeting pending receipt of a nomination
from the school.
RECOMMENDATION
Staff recommends City Council review all Commission applications and:
1) Take nominations and adopt Resolution No. 2010 -025 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2009 -039 APPOINTING AN INDIVIDUAL TO THE HOUSING
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY
TO OFFICE NO. 1 FOR A TERM EXPIRING JUNE 30, 2011"
Staff Report — Commission Appointments
Page 5
2) Take nominations and adopt Resolution No. 2010 -026 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -029 APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY: -
TO OFFICE NO. 1 FOR A TERM TO JUNE 30, 2012; AND -
TO OFFICE NO. 2 FOR A TERM TO JUNE 30, 2012" and direct
staff to re- notice the un- filled vacancies and bring back to a future meeting for
appointment; and
3) Take nominations and adopt Resolution No. 2010 -027 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2010 -007 APPOINTING INDIVIDUALS TO THE PLANNING
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 3 FOR A TERM TO EXPIRE JUNE 30, 2012;
TO OFFICE NO. 4 FOR A TERM TO EXPIRE JUNE 30, 2012; AND
TO OFFICE NO. 5 FOR A TERM TO EXPIRE JUNE 30, 2012" and
4) Take nominations and adopt Resolution No. 2010 -028 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2009 -040 APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY: TO OFFICE NO. 1 FOR A TERM EXPIRING
JUNE 30, 2012; TO OFFICE NO. 2 FOR A TERM EXPIRING
JUNE 30, 2012; TO OFFICE NO. 3 FOR A TERM EXPIRING JUNE 30,
2012; TO OFFICE NO. 6 (SVHS) FOR A TERM TO JUNE 30,
2011; AND TO OFFICE NO. 7 (BPHS) FOR A TERM TO JUNE
30, 2011" and defer appointment to Office No. 8 (NPHS) until such time as a
nomination is received from the school
Attachments
Attachment "A" — Resolution Nos. 2010 -025, 026, 027 and 028
Attachment "B" - Spreadsheet Detailing All Commission Applicants
Attachment "C" — Housing Commission Applications and Absence Reports
Attachment "D" — Personnel Commission Applications and Absence Records
Attachment "E" - Planning Commission Applications and Absence Records
Attachment "F" - Recreation and Community Services Commission Applications and
Absence Records
Attachment "A"
' - � • • 1 1 1 i 1' . 1
RESOLUTION NO. 2010 -025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2009 -039
APPOINTING AN INDIVIDUAL TO THE HOUSING COMMISSION
OF THE CITY OF BALDWIN PARK, SPECIFICALLY
TO OFFICE NO. 1 FOR A TERM EXPIRING JUNE 30,
2011
WHEREAS, the Housing Commission consists of seven (7) members, including two
members (Office Nos. 6 and 7) who are tenants of the Housing Commission; and
WHEREAS, Housing Commissioner Marin's term in Office No. i expires on June 30, 2010.
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days at three
locations within the city, was published in the San Gabriel Valley Tribune, was posted on the
marquees at Morgan Park and the Teen Center was posted on the city's website as well as in
the March /April and April /May issues of the NOW. The deadline for submission was May 3,
2010 at 6:00 p.m.
WHEREAS, the City Council desires to fill the scheduled vacancy of Office No. 1; and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.52,
appointments to Office No. 1 is made and entered onto this resolution for a one -year term,
expiring June 30, 2011.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY
RESOLVES AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members of the
Housing Commission and such appointees shall hold office at the pleasure of the City Council
and serve for the term as follows:
Office 1 —
Office 2
— JORGE MARIO PIVARAL
Office 3
— VACANT
Office 4
— MAGDA TORRELLAS
Office 5
— Abednago Del Rosario
Office 6
— NORA AGUILA
Office 7 — PATRICIA HOGAN
for the term expiring June 30, 2011
for the term expiring June 30, 2011
for the term expiring June 30, 2012
for the term expiring June 30, 2013
for the term expiring June 30, 2011
for the term expiring June 30, 2011
(Tenant Commissioner)
for the term expiring June 30, 2011
(Tenant Commissioner; 62+ yrs of age)
Resolution No. 2010-025
Page 2
Section 2. That the City Clerk shall certify to the adoption of this Resolution and forward
a copy to this resolution to all appointees and to the Housing Commission Secretary.
PASSED, APPROVED and ADOPTED this day of 2010
MANUELLOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing resolution was duly and regularly approved and adopted by the City Council of the
City of Baldwin Park at a regular meeting of the City Council held on by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
RESOLUTION NO. 2010-026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO, 2008-029
APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY: TO OFFICE NO. 1 FOR A
TERM TO JUNE 30, 2012; AND TO OFFICE
NO. 2 FOR A TERM TO JUNE 30, 2012;
WHEREAS, the Personnel Commission consists of five (5) members and
members are appointed to a two-year term on a staggered basis; and
WHEREAS, Office No. 1 of the Personnel commission is currently vacant and
Personnel Commissioner Lu's term in Office No. 2 expires on June 30, 2010; and
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days at
three locations within the city, was published in the San Gabriel Valley Tribune, was
posted on the marquees at Morgan Park and the Teen Center was posted on the city's
website as well as in the March/April and April/May issues of the NOW. The deadline
for submission was May 3, 2010 at 6:00 p.m.
WHEREAS, the City Council desires to fill the scheduled vacancies of Office
Nos. 1 and 2; and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.52,
appointments to Office Nos. 1 and 2 are made and entered onto this resolution for a
110 A 11
two-year term, expiring June 30, /_ 14.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members
of Office Nos. 1 and 2 respectively and such appointees shall hold office at the pleasure
of the City Council and serve for the term as follows:
�* �1_ IM
Office 2 —
Office 3 —
VACANT
Office 4 —
VACANT
Office 5 —
VACANT
for the term expiring June 30, 2012
for the term expiring June 30, 2012
for the term expiring June 30, 2011
for the term expiring June 30, 2011
for the term expiring June 30, 2011
Resolution No. 2010 -026
Page 2
Section 2. City Council directs staff to re- notice the un- filled vacancies and bring
back to a future meeting for appointment.
Section 3. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of this Resolution to Commission appointees and a copy to the
Commission secretary.
PASSED, APPROVED and ADOPTED this day of 2010.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY Y OF BALDWIN PARK
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at a regular meeting of the City Council on
by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
RESOLUTION NO. 2010 -027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2010 -007
APPOINTING INDIVIDUALS TO THE PANNING COMMISSION
OF THE CITY OF BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 3 FOR A TERM TO EXPIRE
JUNE 30, 2012; TO OFFICE NO. 4 FOR A TERM
TO EXPIRE JUNE 30, 2012; AND TO OFFICE
NO. 5 FOR A TERM TO EXPIRE JUNE 30, 2012
WHEREAS, the Planning Commission consists of five (5) members and
members are appointed to a two -year term on a staggered basis; and
WHEREAS, Planning Commissioners Galvan, Urias and Alvarado's terms in
Office Nos. 3, 4 and 5 respectively expire on June 30, 2010;
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days at
three locations within the city, was published in the San Gabriel Valley Tribune, was
posted on the marquees at Morgan Park and the Teen Center was posted on the city's
website as well as in the March /April and April /May issues of the NOW. The deadline
for submission was May 3, 2010 at 6:00 p.m.
WHEREAS, the City Council desires to fill the scheduled vacancies of Office
Nos. 3, 4 and 5; and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.67,
appointments to Office Nos. 3, 4 and 5 are made and entered onto this Resolution � for a
term expiring June 30, 2012.
RESOLVES NOW, THEREFORE, THE CITY COUNCIL OF THE CITT OF BALD111IN PAR&
ANEREBY AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as a
members of Office Nos. 1 and 2 and such shall hold office at the pleasure of the City
Council and serve for the terms as follows:
Office 1 — JAMES R. DEXTER II
Office 2 — DAVID L. MUSE
Office 3 —
Office 4 —
Office 5 —
for the term to June 30, 2011
for the term to June 30, 2011
for the term to June 30, 2012
for the term to June 30, 2012
for the term to June 30, 2012
Resolution No. 2010 -027
Page 2
Section 2. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of this Resolution to Commission appointees and a copy to the
Commission secretary.
PASSED, APPROVED and ADOPTED this day of 2010.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at a regular meeting of the City Council on
, 2010 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
RESOLUTION NO. 2010 -028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2009 -040
APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF
BALDWIN PARK, SPECIFICALLY: TO OFFICE
NO. 1 FOR A TERM EXPIRING JUNE 30, 2012;
TO OFFICE NO. 2 FOR A TERM
EXPIRING JUNE 30, 2012; TO OFFICE NO. 3 FOR
A TERM EXPIRING JUNE 30, 2012; TO
OFFICE NO. 6 (SVHS) FOR A TERM TO JUNE 30, 2011; AND
TO OFFICE NO. 7 (BPHS) FOR A TERM TO
JUNE 30, 2011
WHEREAS, the Recreation and Community Services Commission consists of
eight members and members of Office Nos. 1 through 5 are appointed to a two -year
term and members of Office Nos. 6 through 8 (Student Commissioners) are appointed
to a one -year term; and
WHEREAS, Commissioners Hernandez, Macias and Tarango's terms in Office
Nos. 1, 2 and 3 will expire on June 30, 2010; Student Commissioner Singleton's term in
Office No. 6 (SVHS) will expire on June 30, 2010;
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days
at three locations within the city, was published in the San Gabriel Valley Tribune, was
posted on the marquees at Morgan Park and the Teen Center was posted on the city's
website as well as in the March /April and April /May issues of the NOW. The deadline
for submission was May 3, 2010 at 6:00 p.m.
WHEREAS, the City Council desires to fill the scheduled vacancies of Office
Nos. 1, 2 3, 6, and 7; and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.37,
appointments to Office Nos. 1, 2 and 3 are made and entered onto this Resolution for a
two -year term, expiring June 30, 2012 and appointments to Office Nos. 6, 7 are made
and entered onto this Resolution for a one -year term expiring June 30, 2011.
NOW, THEREFORE, • OF OF BALDWIN PARK
RESOLVES HEREBY AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members
of Office Nos. 1, 2, 3, 6 and 7 respectively and such appointees shall hold office at the
pleasure of the City Council and serve for the term as follows:
Office 1 —
Office 2 —
Office 3 —
Office 4 — CECELIA BERNAL
Office 5 — MARTHA REYES
Office 6 —
Office 7 —
Resolution No. 2010 -028
Page 2
for the term expiring June 30, 2012
for the term expiring June 30, 2012
for the term expiring June 30, 2012
for the term expiring June 30, 2011
for the term expiring June 30, 2011
for the term expiring June 30, 2011
Sierra Vista High School Student
for the term expiring June 30, 2011
Baldwin Park High School Student
for the term expiring June 30, 2011
North Park High School Student
Section 2. That City Council defer the appointment to Office No. 8 (NPHS) until
such time as a nomination is received from the school.
Section 3. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of this Resolution to Commission appointees and a copy to the
Commission secretary.
PASSED, APPROVED and ADOPTED on , 2010.
MANUEL LOZANO
MAYOR
Resolution No. 2010-028
Page 3
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at a regular meeting of the City
Council , 2010 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
LAURA M. NIETO, CIVIC
Deputy City Clerk
Attachment "B"
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Attachment "C"
ling
Home Phone No. CeIUMessage Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
if yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12• High School Graduate?
A5, r,
-r- U
SC4,lveL� C" e L//x;
EMPLOYMENT INFORMATION 1 EXPERIENCE:
C f b tZl'
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No-
uj tj -a �vt I Ant—
13
ff-A
- , C-/
pkg�� A
6'- -3 '1
A
!4oLv6LLJfQK'S;'9�
&- z, �; 33 S' 0 E.
IMPORTANT: Read the follo,.uing carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
Date PAW,1 e>,ti ( r !, to
k) 0
ACKNOWLEDGEMENTICERTIFICATION:
I understand that upon filing_this application becomes a public record. I certify
under penalty of peju6'under'the laws of the State of California that the foregoing
is true and come i
If
Do Not Write Below this Line - For City Use Only
Residency verification: FF Yes ONO Date:
Residency verification: 1:1 Yes 0 No Date:
verification: ❑ Yes ❑ No Date:
Voter Registration Verification: [91Yes ❑ No
Term
05��
Nam Commission Requested_.
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
IM
Date
` Signature
Notice: Please be advised that you and your qualifications may bp discussed bvthe City Council et an open
This �mand S�t��t����m��k�����00��� �����o�a
Application bon
vacancy occur ~,r'~~
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
w
PERSONAL INFORMATION:
Name Q -, 1 1, ( ('
-
Residence Address �cn C) (/I
VQ q
Length of time at this Address- r E-mail address:
Jeee-c,-- zrvfvqno r -
Home Phone No.
Cell/Message Phone No.
Are you 18 years of age or older?
Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official
for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8
9 10 11 1 "High School Graduate? G.E.D.?
Name and Location of College or University
Course of StudV
Degree
L 6 y 1 � sc I'vil
&LI w'n V I L,
--T- - ) , (Ow, �-e r,5
I 4A 11-0 -, tv
I
I
f_�, I C - F�r,-, (,v I
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of EmploVer(s)
Position Title
Dates of EmploVment
c)n +ff
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
/a 2,6�1) �,�2 7 - T2
5
Lv L-1 7
1�v zlier
/ -6Z
6 -2 – —7z 1462
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? KV)
If yes, Please list all offenses, date and place of offense(s),
and sentence/fine received:
ACKNOWLEDGEMENT/CEIRTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true andqKrr6`qt * I-N
f
1�
A CA
—�7
Date
Igna ure
Do Not Write below thlS Line - I-or, Uity Use unly
Residency verification: [�' Yes El No Date: Voter Registration Verification: ��(Yes 0 No
Residency verification: El Yes 0 No Date: Appointment date:
Residency verification: El Yes El No Date:— Tenn expires:
Nam Commission Requested:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
--1- - T
0
(1/19 1 114-,
4u 41
J
V-) � /��
� ~~
Date: �k �__
Ci�)'a t u r e
L)
� _
Notice: Please be advised that you and your qualifications may be discussed bvthe City Council a/enopen
This Application and Statement of Qualification will be kept on ffle for two (2) years. During this time, should
vacancy occur in the commission for which you have requested consideration of appointment, your application
will b8 included /n the pool of applicants provided however, that you submit current proof of residency at the time
Of said recruitment. Failure /o provide current proof of residency with each recruitment, will invalidate this
application.
Itilia 'Garcia
I
3607 Ramona Pkwy
3aldwin Park, CA 91706
1626) 435- 7203. Cell
;626) 202- 7246. Message
-)tllia.eiiilleeanjigi-oadruiiner.com
ro obtain a position that will support professional growth in the working field, While expanding my skills to
Benefit the company.
• Sierra Vista High School Graduated Class of '97
• Baldwin Park Adult School Attended ' 08
• Fluent in English & Spanish.
• Experienced in MS Word, MS Excel
• Extensive experience in Customer service.
• Experience with money handling.
• Good typing skills / 35 wpm.
possess good skills, for, math, reading, writing, & organizational skills.
• Professional phone manners.
• Verbal communication.
• Great profesionalism.
• Great at multi — tasking.
• Customer Service / Receptionist.
® Review order forms.
® Gather all mixing materials.
® Mix the color for tile.
a Customer Service.
• Check cashing.
• Cash handling.
• Assist customers.
Shipping Department.
Label creator.
Help with inventory
Assists & relieve machine operators.
• Assisted a Senior Citizen.
• Cooked, cleaned, washed.
• Created & maintained DR. appointments.
• Ran errands.
IN0191
• Sergio Ramirez. Quality Assurance Manager. La Verne CA. (626) 202-7246
• Raul Garcia. Maintenance & Operations. Anaheim CA. (626) 636-0319
• Stephanie Perez. Insurance Broker. Baldwin Park CA. (626) 257-1926
• Gloria Garcia. Quality Inspector. Baldwin Park CA (626) 827-8227
CITE' OF BALDWIN PARK"
"14 EMPLOYMENT APPLICATION
Equal Opportunity Employer e
I-lu nan Resources Department
BALDWIN 14403 East Pacific Avenue
A ,
R, Baldwin Park, CA 91706
Position Applied For: Housing Commision
Tel:(626) 813 -5207
Fax:(626)813 -5287
INSTRUCTIONS: This application is part of your total evaluation. Answer all questions completely. This application must be
signed to be accepted for review. False statements, omission of facts, or incomplete applications may result in rejection of your
application, removal from eligibility list, or dismissal. Please type or print legibly in black or blue ink.
LAST NAME FIRST NAME MI
Garcia Rafael
ADDRESS APT# CITY STATE ZIPCODE
13501 Foster Ave. Baldwin Park CA 91706
PHONE # 2ND PRONE EMAIL ADDRESS SOCIAL SECURITY # (voluntary)
626 851 9809 626 862 5370 rgarcia5515 @yahoo.com
DRIVERS LICENSE NUMBER STATE EXP. DATE CLASS
CA 03/03/13 C
❑ Have you ever been employed with the City of Baldwin Park? If yes, list dates below
❑ ® Do you have any relatives currently working for the City of Baldwin Park? If yes, list below
❑ ® Have you ever been discharged or forced to resign from any position because of misconduct or unsatisfactory
performance? If yes, explain below
❑ ® Have you ever been convicted (including a plea of guilty or no contest which resulted in a conviction) of a crime?
(Exclude misdemeanor convictions for marijuana - related offenses more than 2 years old). If yes, explain below.
Q ❑ Can you provide a birth certificate, proof of U.S. Citizenship, or other documentation to establish your right to work
in this country? If no, explain below
❑✓ ❑ If employed, will you take a Loyalty Oath of Public Officers and Employees? if no, explain below.
® ❑ Are you over the age of 1.8? If not attach a work permit and list DOB: 0 3 / 0 3 / 7 1
® ❑ Sworn Positions: Are you over the age of 21?
Explanation to Question(s):
I was a commissioner from 2002 -2064
EDUCATION
Check highest grade completed: ❑9 ❑10 ❑11 ❑✓ 12 ❑GED College:❑ 1 ❑2 ❑3 ❑4 05 06 ❑7 ❑8+
Name and Location of high school Sierra Vista H.S. 3600 N. Frazier St. Baldwin Park,CA 91706
College/University De ee/Ma or Dates Attended Units Date urauualco
Do you speak any language other than English? If so, please list: Spanish
® Speak V Read ®Write
IIOW DID YOU FIND OUT ABOUT TM JOB OPPOR'I't1M'l Y-f UR +:t,K ALL I HA f ArrLY
❑Job Flyer -OT r.de Publication ❑ ❑City Other
Friend Website notice in mail
SEE REVERSE SIDE
Must be filled out completely. List your present or most recent job first. List all jobs, including military service, self - employment, and any periods of
unemployment in the last ten years. Also list any volunteer experience which you feel helps you meet the requirements for the job. Resumes maybe
submitted in addition to your application, but the information below must he completed. Resumes will not be accepted in place of a completed application.
Dates of Employment:
Job Title:
3/06-3/09
Electrician
Name and Address of Employer:
Duties Performed:
County of Los Angeles
Service and maintenance of local parks and facilities
Dept. of Parks & recreation
265 Cloverleaf Dr.
Baldwin Park,CA 91706
Phone No: 626 369 4076
Final Salary:
Supervisor's Name and Title:
May we contact?
Joaquin Sepulveda
yes
Hours per week:
No. Supervised:
Reason for leaving/considering change:
40
1 -2
reduction in force
Dates of Employment:
Job Title:
High School coach
09/05 - present
Name and Address of Employer:
Duties Performed:
Sierra vista H.S.
coach high school athletes the fundamentals of the sport in season at a competitive level and
3600 N.Frazier St.
prepare them for upcoming seasons.
Baldwin Park,CA91706
Phone No: 626 960 7741
Final Salary:
Supervisor's Name and Title:
May we contact?
Doug Watt
yes
Hours per wcek:
No. Supervised:
Reason for leaving/considering change:
20 -25 110-40
still coaching
Dates of Employment:
Job Title:
Electrician
9/98-01/06
Name and Address of Employer:
Duties Performed:
I.B.E. W. Local #11
install electrical items, read blueprints, troubleshoot, repair faults, etc..
1510 N. Peck Rd.
El Monte,CA 91733
Phone No: 626 443 6946
Final Salary:
Supervisor's Name and Title:
May we contact?
Gilbert Carlos
yes
Hours per week:
No. Supervised:
Reason for leaving/considering change:
40
1 -4
reduction in force
Dates of Employment:
Job Title:
Name and Address of Employer:
Duties Performed:
Phone No:
Final Salary:
Supervisor's Name and Title:
May we contact?
Hours per week:
No. Supervised:
Reason for leaving/considering change:
I hereby certify that all statements made in this application are true and correct. I understand my employment is conditional upon me passing
a medical examination, satisfactory reference check, and fingerprinting subject to Labor Code Section 1051. I understand that if I am
employed by the City, I will be employed on a probationary period. I understand that once I have successfully completed the probationary
period, I maybe dismissed for cau pursuant to the rules and procedures set forth in the City's Personnel Rules.
Date
Signature Gam_
Residence Address
Length of time at this Address:_ E-mail address: 2 A W 9,2Z
Home Phone No. ....—Cell/lAessage Phone No.
Are you 18 years of age orolder? Are you registered to vote in the City of Baldwin Park?—L�L �-17
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.? —
ITFWXWMTZ��
.91
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
1, Phone No.
OL V))n cj
—Address
CIA
j
cE P-11A
(A
�j
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_ Ak-
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOW _EDGE MENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
e�--� ---
is true aud-eerr .
Nome Requested:
Use Uso this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. P|ooaa include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
—r) Iur-
ou� -IP eu�
�ig apt 'e�-�
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and S��m�t�Q�����v�bek�t�/��r t�0�a�Du�D��&ne,�o��a
vac��vP»��ur/n the conlnn�m�xnfor vxh�hyou have requested oonokdena zr ofappo�7tnen� your app�cabon
w/�z'�yu��"d/n the pool ofapp�cantspnov�hedhovveve� that you subn7dcurrent proof of residency a/ the �ne
be included � Rs� � �decun�ntproof ofnas�encyw/�h each reurud�/en�w�/nva�dm&athis
ofo��dnem�i�nen Failure npro
application.
Residence Address
EMPLOYMENT INFORMA71 ION I EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment- Each case is
considered on its individual merits. LA ON?
HAVE Y V11 I
NY T
OU EVER BEEN CONVICTED OF A FELON' OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC 0
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
�
Name gk Commission Requested:
v-
Use this space to list your Qmds and objectives and why you feel you should be appointed 10 the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
��
��
�Q
n»
Notice: Please be advised that you and your qualifications may be discussed by the City Council atanopen
This Application and Statement of Qualification will be kept on
file for two (2) years. During this time, should m
vacancy occur /nƒhocu n�u�O���h�hyouh�ven*q "^.^. dconskderetionnfappoinbnent,yourapplication
will be included /n the pool orapplicants prOwon dhowever, that you submit current proof of residency ot the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
Are you 18 years of age or older? Are you registered to vote in the City of Baldw n Park? Y�5
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? -j
If yes, name of agency and position:
EDUCATION: I
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 1 High School Graduate? G.E•D.Z__
Name and Addres of E lo er s
Position I title
0
q ��zj
"l 0
'Ace;N k I i J 2
Rg ERE NCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No-
A -n -J--
MKKh'n
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits. LATION?
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIO
If yes, Please list all offenses, date and place of offense(s), and sentencelfine received:
Residency verification: "I" Yes ❑ No Date: (10 11,2 Voter Registration Verification: FLf Yes 0 No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes 1:1 No Date: Terra expires: —
Name
Commission Requested:
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
/�Aoo�cabnnand3tabernentofQue�Ycabonw0beksot0nf�efoytw/oCDyea/o. [)u[�gthis �nc� should
��� Application
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included ' the pool of applicants provided hom/emar, that you submit current proof of residency et the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
Home Phone No.
v
Cell/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 Ur�5- High School Graduate? . G.E.D.?
�
EMPLOYMENT INFORMATION I EXPERIENCE:
REFERENCES: Please provide the names of two (g,) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment.on your capabilities and character. ?
Name
Address
Phone No
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar toappointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
Date
Do Not V
Residency verification: ❑ Yes ❑ No Date:
Residency verification: El Yes 1:1 No Date:
Residency verification: ❑ Yes ❑ No Date:
ACKNOWLEDGEMENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under peqatty-Q�perjury under the laws of the State of California that the foregoing
is true'and correPt.
Voter Registration Verification: ❑ Yes � No
Appointment date:
Term expires:
` Name ,�4VIII-It-L Commission Requested:
` . .
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
=<6? ' ���11-r
-
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
This Application and Statement o ' f Qualification will be kept on file for two (2) years. During this time, should o
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be� included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure bn provide current proof of residency with each recruitment, will invalidate this
Name 14740 E. Clark St. Baldwin Park, CA 91706
Residence Address
Born here/returned 14 years ago cruzsembellog tmail.com
Length of time at this Address: E-mail address: (626) 806-9583
(626) 962 -3118 KI
Home Phone
Yes
Are you 18 years of age or older?
Celinviessage Phone -
Yes
Are you registered to vote in the City of Baldwin Park? No
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: Yes
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 0 High School Graduate? — G.E.D.?_
Rio Hondo College/Whittier Californi
California State College Long Beach
wNiMm
Owner/Pres./Education Consultant
M
No
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
IVdIIIC
I Ar-1, win Park, CA (626) 962-5716
Anita Montenegro — 9 N. Park Ave. Bald
1563 E. Dexter St. Covina, CA 91 724 (626) 33
—1 ina, CA 91724 (626) _1-8786
Laura Miranda 33
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? No
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct,
Date Signature
Do Not Write Below this Line -::For City Use Only y�esE] No
Residency verification: 2/yes El No Date: (J/ /10 Voter Registration Verification:
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name Cruz Baca Sembello Commission Requested�_H�ousin g_Comm�ission�
Use this space to list your goals and n ' and why you feel you should be appointed to the
commission for which you are applying. P|eoea
include any additional information you hse| will be
beneficial to the Council in consideration of your appointment to this commission.
I have been a long time resident of Baldwin Park and have close ties to the community as well as businesses
I recognize the need for assistance in all aspects of housing not only for those having economic difficulties, but for
many of our residents. i.e. Opportunities for families to own their own home and build a future here in Baldwin
Park. I am prepared to work closely with City Council and other Commissions to help make this possible.
',' .\!P�
My experiences ----- years, Budgets
of Rising Rhythms, o 'organization that offers music programs to low income communities, Pres.
of
Ralph and Alice Baca Foundation, a non-profit that will offer scholarships to Baldwin Park
graduates. Board member of California Alliance to Protect Property Rights, Sacramento, CA.
I have great love for the City of Baldwin Park and believe that I can offer my lifetime experiences if appointed
to the Housing Commission.
Data'_4
Slature
Notice: Please be advised that you and your qualifichtions may
by the City Council @t an open
This /�a�����Q����be/�t����o���During �����U�@
'�r'~~~`/�bh8CO/n/��G�D���h�hyOUh@v�y8q d�0D8�h�G�t�OOf your application
vacancy occur ""~^~ -,,-'— ' '.
''�-'- commission
of applicants tS ' dh0Vv�' that you at the �rDe
m/�b�/nC�UdG�o7U7�pou'O/8pp0�8D pnDwoe v��, proof .~...~''.'
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
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Attachment "D"
Length of time at this Address: E-mail address:
I
Home Phone No. 6 91'� '7 7 CeWessage Phone No-
Are you IS years of age or older? 7F Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: Pf xc: '
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 g) High School Graduate? -5. G.E-D.?-
EMPLOYMENT INFORMATION i EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character-
damp e
- Address
'746 A
7 Phone No.
ff��v ri-�?-/-5
f
ouJ
Z- el R. Cz
L
I 1PORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?-
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWL EDGE MENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penally of perjury under the laws of the State of California that the foregoing
is true and correct.
Commission Requested:
Name
\
kv
Y~
��
/ �- pc_�/_l���_-
Date:— � - �,7, I
Signature
'
(� ,I ^e , '/
Notice: Please be advised that you and your qualifications may b* discussed bv the City Council at an open
meeting. `
This Application and 3bekarnen/ of Qualification wil/be kept on R* for two (2) years. During this tine' should o
vacancy occur /n the commission for which you have requested conaidenebnnofappU/nbnent,yourapp6tation
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure k/ provide current proof Of residency with each recruitment, will invalidate this
application.
07'
0 All, C4 V,
elm
W-a
cel!� i(Ytl
��
/ �- pc_�/_l���_-
Date:— � - �,7, I
Signature
'
(� ,I ^e , '/
Notice: Please be advised that you and your qualifications may b* discussed bv the City Council at an open
meeting. `
This Application and 3bekarnen/ of Qualification wil/be kept on R* for two (2) years. During this tine' should o
vacancy occur /n the commission for which you have requested conaidenebnnofappU/nbnent,yourapp6tation
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure k/ provide current proof Of residency with each recruitment, will invalidate this
application.
Z'
PLEASE ATTACH A CITY OF BALDWIN PARK E"
CURRENT COPY OF
APPLICATION FOR CITY COMMISSION
A UTILITY BILL AND And APR 0 2009
A COPY OF YOUR
PHOTO ID STATEMENT OF QUALIFICATIONS
PERSONNEL c6
APPLICATION IS FOR THE FOLLOWING COMMISSION: MMiStfoN
(A separate application is
PERSONAL INFORMATION:
Name (-V
70 6
Residence Address 62",
Length of time at this Address: E-mail address: 15� 1&111 �
Home Phone No. --Cell/Message Phone No,
Are you 18 years of age or older? _ �L�� Are you registered to Vote in the City of Baldwin Park? e,
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION: -
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?
A 0
Of
EMPLOYMENT INFORMATION I EXPERIENCE:
R e
C-i
- %_s 4c
Name and Address -af-F—mp love r(s)
Position Title
vanes U1 Elllpiuyllj�lu
J
or
3 2--
C
7
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name e
I Address
_-
Phone No.
—
3 2--
7
. i —
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
Data
Residency verification: ❑ yes ® No
Residency verification: ❑ Yes ❑ No
Residtnev verification: ❑ yes ❑ No
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and Correct.
Date: '5/fqt d 7
Date:
Date:
SL6ature
Voter Registration Verification:
Appointment date:
Tenn expires:__
Yes ❑ No
Name
Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
�Z - f.- rr r�� `•
�, ,r.,Jt2� pct -.«��, f"� �%' [.c° E'a ✓oe.. �. G,tl d ✓i s-au,
J
"--Z?
`✓� /a � C
Date: --�
Sign, tune
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years, During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
(Melia de Guzman
4942 Stewart Avenue
Baldwin Park, CA 91706
(626) 962-2628
Career Objective: To secure a position, in general accounting with a firm that offers
long-term growth opportunities.
Surface Protection Industries, Inc. 3440 E 14"' Street, Los Angeles, CA
90023.
Oct. 1998 -Oct 2007:
Position: Accounts Payable Supervisor.
Assist in the preparation and completion of annual audit.
Organize monthly closing including Journal Entries preparation.
Account Reconciliations.
Maintain cash flow plan.
Interface with vendors.
Interface with intercompany staff for invoice input and control.
Accounts payable invoice entry, matching, control.
Maintain vendor master file data in correct and current status.
Suggest procedure changes to improve department performance.
Roberts Consolidated industries. 600 N Baldwin Park Boulevard, City of
Industry, CA 91749.
1991 - Aug. 1998:
Position: General al Accountant.
® Assisted the CFO with preparation of monthly financial statements.
0 Assisted in the preparation and completion of annual audit.
0 Organized monthly closing including Journal Entries preparation.
0 Account Reconciliations.
0 Maintain cash flow plan.
0 Interface with vendors.
a Interface with intercompany staff for invoice input and control,
0 Accounts payable invoice entry, matching, control.
0 Maintain vendor master file data in correct and current status.
0 Suggested procedure changes to improve department performance,
I
1981 - 1990:
Position: Accounts Payable Supervisor.
a Supervised and evaluated the performance of five staff members.
® Responsible in selection and training of new hires.
® Maintain cash flow plan.
0 Interface with vendors.
® Interface with intercompany staff for invoice input and control_
a Accounts payable invoice entry, matching, control.
® Maintain vendor master file data in correct and current status.
a Suggested procedure changes to improve department performance.
Moskatel's Inc., 718 S. Nall Street, Los Angeles, CA 90014
1980 - 1981:
Position: Accounting Supervisor.
® Supervised and evaluated the performance of three staff members.
Responsible in selection and training of new hires.
s Insured. that all functions in the Accounting Department are being
performed in accordance with established procedures.
Y Recommended improvement of existing systems and procedures.
® Prepared reports as requested by the Controller.
0 Account Reconciliations.
1977 -1980:
Position: Accounts Payable.
0 Maintain cash flow plan.
® Interface with vendors.
e Accounts payable invoice entry', matching, control.
0 Maintain vendor master file data in correct and current status.
Wallich's Music City, Sunset and Vine, Hollywood, CA
1976 - 1977:
Position: Accounts Receivable.
Preparation of bank deposits.
Cash application including research and resolution of short payments and
unapplied cash.
Customer conflict resolution, including research, issuance of credit memos,
claim denial notification and freight claims.
Customer account reconciliations.
Verification of pricing, proof of deliveries, shortages and freight claims.
Other general office and accounting functions as required.
a Extensive experience in office management and all accounting functions
with the ability to operate all standard office equipment,
0 Ability to learn new methods and procedures rapidly.
0 Highly motivated, results oriented regardless of obstacles.
0 A demonstrated records of achievements.
0 Personal qualities include dependability, initiative, drive and ability to work
independently, ability to get along well with people.
0 Extensive experience with computer associates PRMS package on AS400
in Accounts Payable along with other accounting functions.
0 Ability to operate standard office equipment.
0 Familiar with various computer programs, Excel, Lotus 1-2-3 and Client
Access.
WM-fflMMU=
College Degree in Bachelor of Science in Elementary Education,
Philippines Normal College, Manila.
Citrus College; Accounting I and Accounting 11.
Computer Classes, various management and accounting seminars.
® Negotiable
FE NC-ES
0 Furnished upon request.
PLEASE ATTACH A
PERSONAL INFORMATION:
CITY OF BALDWIN P
k k."" 1- V
CURRENT COPY OF
Length of time at this Address:– E-mail address:
APPLICATION FOR CITY COMMISSION
Home Phone No.i
A UTILITY BILL AND
official Do you currently serve as an elected r appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: -
APR 1 4 20'08
A COPY OF YOUR
AIVA 11 �t � —X-0�(Mpon'o .
� L 4-a�
And
STATEMENT OF QUALIFICATIONS
EMPLOYMENT INFORMATION / EXPERIENCE:
PHOTO ID
nn"
�7,",i, ,Jr `ti
SONNE
REFERENCES: Please provide the names of two persons, who are
can comment on your capabilities and character.
APPLICATION IS FOR THE
FOLLOWING COMMISSION:
Phone No.
R
7
11 lesion)
A 0 0 7—
(A separate application is required jureac comm
PERSONAL INFORMATION:
Name_
Residence Address-0 g 6;":5 LJ
Length of time at this Address:– E-mail address:
672L Cell/Message Phone No. 6,2L-
Home Phone No.i
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
J
official Do you currently serve as an elected r appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: -
EDUCATION:
4 5 6 7 8 9 10 11 g-2� High School
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 2 High School Graduate? G.E.D.?
Name and Location of College or University --Course of Stud ���r D
AIVA 11 �t � —X-0�(Mpon'o .
� L 4-a�
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Employer(s) Position Title- Dates of Employment
nn"
not City of Bald4r7P k'tlected or Appointed bff(ciZs -/nd who
REFERENCES: Please provide the names of two persons, who are
can comment on your capabilities and character.
Name
Address
Phone No.
C
7
A 0 0 7—
CP
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MIS DEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_J�.(-a
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
ju-p- Ic record. I certify
I understand that upon filing, this application becomesl ub )I
under penalty of perjury under the laws of the Sta of Califor" that the foregoing
is Irrund ject
Ll 0
-99
Date Signature
)6;iNbtAdtdBeo h6l' Fob Cif' us&o*"'
Residency verification: S? Yes ❑ No Date: 1 Voter Registration Verification: Yes "D No
,U
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ED] No Date: Tenn expires:_
Name R
i
i
Commsson equested:rz
ame u� ts� i
a • lF e IN
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
2
e—
Date: 0 L4 _j�0 — _0 9 --
L t 3.-- � Q-a JA C., 94 C 7 J v "
} ,q
Signature
N
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-_
0
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment, Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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Attachment "E"
r� ' • r � • •
.:
MAY, 3,2010 3:14PM CORPORATE SALES
NU. yjqq r z
Do you currently serve as an elected or appointed official for ar� board, and/qragenc�\�Ithin thgity of Baldwin P�ri<? Yes
If yes, name of agency and position: Planning 0MTr11 3 s i on, Vice - Chair Planning—C—ommasi(
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 3 9 10 11 (12 High School Graduate.? Yes G.E,D.? n/a
tv of La Verne. Cali. IMaster's Public Admin. jJune, 2011
University of Cal., Riverside 18.A. History Law & Society jJune; 2005
EMPLOYMENT INFORMATION / EXPERIENCE:
Nam and Address of Errigiov era ) I Position Title Dates of EMployment
Utility Trailer Mfg, Co.
1729 PHIrnnti. Tnd,11Stry, CA Paralegal A]2ril 2007 - Present
Utility Trailer Mfg. Co.
11100 t. V—'I—A 7-4-4-- r-A Warranty Administrator September 2005 - April 2007
REFERENCES: please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and char-n-ter.
Nam
-Phone No.
Rajiv A. Tata, Es q.
17295 E. Railroad, industry, CA 917fie
626-965-1541
Isabel R. Sanchez
Baldwin Park, CA
626-221-7138
IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment, Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? NO
If yes, Please list all offenses, date and place of offense(s), and sentence/Fine received:
May 3, 2010
ACKNOWLEDGEMENTMERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perju der the laws of the State of California that the foregoing
is fte and correct, rM ,
0-=
Voter Registration Verification:
Appointment date:
Term exii)ires:
Yes ❑ No
MAY, 3,2010 3:14PM CORPORATE SALES
iNO. 9344 F,
Name An la D. Alvarado Commission Requeated,. Planning
Use this space to list your goals and objectives and why you feel YOU should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Please see attached.
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (.?) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
MAY. 3.2010 3:14PM CORPORATE SALES Nu. 9344
ADDENDUM A
Aw.el�aAlvar�adoStatemeritof (}calif cations
As a life long resident of Baldwin Park, I have seen the dramatic changes residents, in
coalition with city government, have strived to implement to produce a more sustainable
community in Baldwin Park. It is inspiring to see residents take initiative and take part in
continuously shaping Baldwin Park into an improved, all encompassing, safer city.
I draw from that community wide inspiration and determination as I apply for another
term in the planning commission. I have had the privilege to serve in the planning commission
for the last three years and more recently had the honor as serving as vice-chair of the planning
commission.
During my tenure on the planning commission I have been continuously active to remain
a delegate for the residents of Baldwin Park to ensure their concerns and issues are addressed in
every planning commission meeting. It is my goal to continue to be a delegate but also to inspire
residents an friendly neighborhood.
esidents of Baldwin Park to insist on a healthier, pedestrian
I will continue to encourage those that are interested in creating new buildings and new
businesses to ensure they use the most environmentally 'friendly and healthier alternatives that
will benefit the residents of Baldwin Park. I will also encourage those businesses in existence to
an(:' ' c e Ws
revamp und renew their image so as to create greener anti improvements, '111 s go-1
are set so as to promote looking at the long term future and the long term benefits that will
sustain Baldwin Park.
I have participated in many workshops and continuing education programs to ensure I
can provide the best insight and present a forward thinking mentality for the residents of Baldwin
Park. I (to consider myself a lifelong learner as I hold a bachelor's degree in history and law &
society from the University of California, Riverside. I also completed an American Bar
Association approved paralegal program from the University of La Verne, where I graduated
with highest honors. Currently I am attending the University of La Verne where I am working
towards a Master's Degree in Public Administration.
I believe that with my insight, determination and education, I can provide the planning
cornmis,sion an excellent source of information and validity to ensure Baldwin Park has an
excellent and prominent future,
Jr ea Puluzc ups u..a cave — , -- — —
PERSONAL INFORMATION:
Name
Residence Address mix NWtTTWt V�ot("t N U , MM
Length of time at this Address: E-mail address:
J
Home Phone No. Cell/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appoints officiql for 2, board apd/o,� agency within the City of Baldwin Park?
g oar
If yes, name of agency and position:
EDUCATION: I _J _
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 @ High School Graduate? l G.E.D.?
Name and Location of Collecie or University
Course of Study
Degree
NAlk;
W11 A, 110 Af rp" e 0
Y1,
J
'J
EMPLOYMENT INFORMATION 1 EXPERIENCE:
Name and Address of Emplover(s) Position Title
Dates of Employment
'vl' NIN I
-k\�mm �AIWCWC\16
Mao) �oo 0� — Mimt
')
-111mI AMA N,&
A�j
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
towmay)(A' VxVA
111V Q1)
&,tim
t* vmAjP4 W hm � C 0 Q,'� 11 Qt
% A�U J
3
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
_aT _t e-' Sinure A
Residency verification:
Residency verification:
Residency verification:
L)O NOt write below ints, Line - r or: uny u5t, v m y
Yes ❑ No Date: (r" f Voter Registration Verification: R� Yes ❑ No
❑ Yes ❑ No Date: Appointment date:
❑ Yes ❑ No Date: Term expires:
Commission Requested: \Aowm�'
Name P�'vo,011 VO� .1
A
M
\TM,
U _
J
w6A
A�Uk k t I , I Eta F r, � tv-
VV12 1 6V awlc� Mm'6q, C!I- ou((Wh' AMA'Inf' li�—'fv
J
0
\N V�nl
Date:—�M"Mk,q I P Signat
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
/4 se crate a --y—, —
PERSONAL INFORMATION:
Name
Residence Address
Length of time at this Address: 6 E-mail address: 6.,
Home Phone No. Cj 4j , j_ Cell/Message Phone No.
Park? S
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin C
Do you currently serve as an elected or appointed official for any board and/or age ' ricy within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 & High School Graduate? G.E.D,?_
Name and Location of Colleae or Universitv
Course of Stud V
Degreeh _
S c e �q '
n ur
gjyl
EMPLOYMENT INFORMATION I EXPERIENCE:
Name and Address o Ern p oyer(s)
Position Title
—iT
Dates of Employment..
7c 6 6�t W, or
C' i G"I 'n JGE 6t� YTU
in nil
tal r -
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name Address Phone No.
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDG EME NTICE RTI FI CATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the la s of the State of California that the foregoing
is true and correct.
Date
U U '4UL,VVJ I LU 0t;WWAIMJ L-11 lu-, V v1
Residency verification: h' Yes ❑ No Date: I (d 0 Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date:------, Appointment date:
Residenev verification: ❑ Yes ❑ No Date: Term expires:
PLEASE ' ATTACH A CITY OF BALD IN PARK
CURRENT COPY OF APPLICATION FOR CITY COMMISSION JAN INS 2010
A UTILITY BILL AND And
A COPY OF YOUR Cri 3-- 3AL DM��N'
PHOTO ID STATEMENT OF QUALIFICATIONS CITI�
APPLICATION IS FOR THE FOLLOWING COMMISSION: ?J o n In i �f�c
[!n . . - EL 1-11 — I
PERSONAL INFORMATION:
Name bf A rA tP
J
Residence Address
—&-VA'S Unct 9 j "()�Co 01
_a
Length of time at this Address: E-mail address: C'
3� -7 ;? 9
Home Phone NoA�,'7-6-)3 �3-- 'JS:L�5_ Ce[IJMessage Phone No. 2 0 '-- , I -L
t- V, _/ 4111
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? L'i C S
Ae
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
i
If yes, name of agency and position: n,
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?_
Name and Location of College or,University,_.___
Course of Study
Degree
1; nn A
d2
C2
EMPLOYMENT INFORMATION I EXPERIENCE:
Name and Address of Em loyer(s)
Position Title
Dates of Employment
Cx, Cc6-, alco
"- I
-[� eeii
gt
C, ire
ala
"Q)o
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
�,
dress
Q0 i cl
Phone No.
Ltlec
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIF] CATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the la /s of the State of California that the foregoing
is true and correct.
0
Date �I tu
Residency verification: E?-Y�P_s ❑ No Date: I la l —Id
Residency verification: ❑ Yes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
Voter Registration Verification: 'V1/ Yes ❑ No
Appointment date:
Term expires:
Nainc: Bryan Urias Commission Requested: Planning
STATEMENT OF QUALIFICATIONS
Serving my community has always been a top priority in my life and the opportunity to
serve on the City of Baldwin Park's Plalming Commission would help me in advancing
this goal. As a fifteen year resident of Baldwin Park and as a public servant through
various professional and volunteer commitments, it would be an honor to help improve
the quality of life for my fellow residents. I ask for your consideration of my application
for the Baldwin Park Planning Commission.
My goals in serving on the commission would be to help forinulate sound public policy
around important issues that would best benefit the residents of Baldwin Park.
Additionally, I would work diligently to secure available resources that would assist our
community. As a current staffer for Congresswoman Judy Chu and formally for
Congresswoman Hilda L. Solis, I have had the ability to work on important pub lie policy
issues, especially those important to Baldwin Park, such as housing, transportation, and
economic development. Through this capacity, I was able to develop various
relationships with local organizations and government agencies that focus on providing
resources to the public. With my experience and established relationships I would be able
to bring to the commission a fresh perspective and access to resources that could benefit
the commissrnn'c n-1-1irortant work..
My experience in capacity building and managing local issues has given me the multi-
tasking and organizational skills that would benefit the commission. I believe that my
unique standing relationship with the conniun ity and my work experience offers valuable
qualifications that will help in advancing the goals of the Baldwin Park Planning
Commission. As my background illustrates, I have many unique educational and
professional traits that would supplement the success of the commission. In addition, I
am motivated and enthusiastic, and would appreciate the opportunity to contribute to the
Baldwin Park Planning Commission.
Name p° gJ�G __ Commission Requested:_
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Date:
Signatur
Notice; Please be advised that you and your qu alifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of app ointment, your application
will be included in the pool of applicants provi ded however, that you submit current proof of residency at the time
of said recruitment_ Failure to provide current pr oof of residency with each recruitment, will invalidate this
application.
s �, .�. �
Name v—
Residence Address o
Length of time at this Address: j E-mail address:
Home Phone No. 2,—q s7) Ceil/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin P2rk?—\
Do you currently serve as an elected or appointed official for any board andlor agency within the City of Baldwin Park? 06
If yes, name of agency and position:
EDUCATION:
Circle Highest grade You completed: 1 2 3 4 5 6 7 8 9 10 11 ('�) High Schooi Graduate? 4(-S G.E.D.?__
1 2
BIN,
(CAA"'111A rlm) F-'Co -M
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
IMPORTANT: Read the following carefully and answer completely, A conviction is not an automatic bar to appointmeni- Laura ua:.
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? —N)Q
If yes, Please list all offenses, date and place of offense(s), and sentencelfine received:
20
Date
Residency verification: ^LJ Yes
Residency verification: ❑ Yes
Residency verification: ❑ Yes
ACKMOWLEDGEMENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the Sta of California that the foregoing
is true and correct.
❑ No Date:
❑ No Date:
❑ No Date:
Voter Registration Verification:
Appointment date: --
Tenn
Yes ❑ No
Name Commission Requested: Q
Use this epoma to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
-f \
\ "VIO-��
p
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Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on R8 for two (2) years. During this time, should a
v8canoyOnour/DtheoOnn/D/no/onforvN//ChyoUhavereq e8tedconaide/@tiOn0fappO/Otnmnt,yDurapplioation
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
Of said recruitment. Failure to provide current proof Of residency with each recruitment, will invalidate this
application.
EMPLOYMENT INFORMATION / EXPER&ENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
an r\ ('0 7- )
Residency verification:
❑ Yes
1� ' ell rl\
6 OY C 6,7ouli -'c
qail
(-Pla
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIA LATION?1��
If yes, Please list all offenses, date and place of offense(s), and sentence-Ifine received:
Date
Residency veii-Rcatiom
RrYes
Residency verification:
❑ Yes
Residency verification:
❑ Yes
ACKMOWLEDGEMENTICERTIRCATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
❑ No Date:
❑ No Date:
❑ No Date:
doter Re,-istrationVerif:,catioii: ❑ Yes
Appointment date:
Term expires:
M
Name Commission Requested:
O'k
A
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A
CITY OF BALDWIM PARK
CURRENT COPY OF
APPLICATION FOR CITY COMMISSIOM
A UTILITY BILL AND
A COPY OF Y ID OUR
PHOTO
And
STATEMENT OF QUALIFICATIONS
COMMIS
APPLICATION IS FOR THE FOLLOWING COMMISSION.
(A separate application is re aired for e ch com
5'
PERSONAL INFORMATION:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Narne
Address
Phone No.
r
Ceti
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Narne
Address
Phone No.
Met,
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment- Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIA LATION?_�
If yes, Please list all offenses, date and place of offense(s), and sentencelfine received:
ACKNOWLEDGEMENUCERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct. 1 1
m�sionRequested:
Rz)
STATEMENT OF QUALIFI.CATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment tn this commission.
`
�
�
^ /
�
�
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council atanopen
This Application 'and Statement of Qualification will be kept on file for two (2) years. During this time, should oulde
vacancy occur hevereque�/edoVnak�en�bOnnfeppo�0nen�your p. bon
will be included mepoo/of applicants provided however, that you submit current proof of residency ot the time
n
e
of said recruitment. Failure b7 provide c. tpnoofof/eukdencywithneohn*cruitn/entwill/nvelidateih/o
application.
PERSONAL INFORMATION:
Name— � vl,5�-4-'— 1,�-l"Ife- - a
_
Residence Address—
Length of time at this Address: E-mail address:
V
Home Phone No. Cell/Message Phone No. �;_7 /_3 —2—;7 `2
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? 1*77 Yg_--Z` AO
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? cl
If yes, name of agency and position:
EDUCATION: 4
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 13 High School Graduate? G.E.D.?
Name and Location of College or Universit
Course of Study
Degree
Av lle'12_111_�?11� v
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emplover(s)
I Position Title
Dates of Employment
6 - VC, V�f
17
1A76ZJS' 1,1
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character. 1
Name
Address
Phone No.
;z7
IMPORTANT:" Read the following carefully and answer completely. A conviction is ndt an.automatic bar to appointment. Each case is
considered on its individual merits,
HAVE YOU EVER BEEN CONVICTED OFA FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION-)
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand th filing, this application becomes a public record. I certify
��P_qn i in
under pep t� c perjuly under the laws of the State of California that the foregoing
is true ad correct.
Date Signature
DO Not Write BeIOW VIIS Line ;yorUjty,Use Unly�:.
Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
"'V/` L
l
Name' �°� ,.`.: °` °` 1 Commission Requested: rte' C
STA i EMEW OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
A Ago'
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s
Date:
Signa'riare
Notice: Please be advised that you and your qualifications may be discussed by the City,Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment' your application
.will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each, recruitment, will invalidate this
application. '
PERSONAL INFORMATION:
Name 7x j L)
Residence Address 1!57� 71 4�,441
EMPLOYMENT INFORMATION i EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No. -
;1
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_Ak�)
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
lek- mmi u
Nam Cossion Reqeste d:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feet will be
beneficial to the Council in consideration of your appointment to this commission.
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested Consideration of appointment, your application
iu* ?IWwrj-W#r. t yo u s ub m it c u rre n t%j roo f o f re side n c A a t th e tim e
of said recruitment. Failure to provide current proof ♦ residency with each recruitment, will invalidate this
application.
FA
For over twenty years traveling and dealing with various city
regulations and the EPA in regards to automotive air conditioning, I
feel I've learned a great deal.
I presently sit on the Automotive Board of Directors at Fullerton
College for five years, which has helped me deal with industrial heads in
the industry, also learning to prepare, review and maintain orderly and
coordinate development in helping the Fullerton College develop.
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Do you currently serve as an elected mappointed official for any board and/or agency within the City of Baldwin Park?
K yes, name of agency and position:
Circle Highest grade you completed: 1 2 3 4 5 0 7 8 0 10 11 12 High School Graduate? G.ED?
W", PERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
Z-
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Eachcaseis
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC V11OLATION?—AJ
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: It
xCmwovvLeoGEwEmRCEnnF/CvJ|om:
| understand that upon filing, this application becomes n public record. /certify
under penalty of perjury under the laws o[ the State of California that the foregoing
is true and correct. J
Date Signature
Do Not Write Below this Line, - For �City Use Only
Residency verification: Vyes El No Date:- 11who Voter Registration Verification: YrYes El No
Residency verification: Yes E]No Date:_&+7110' Appointment date:
Residency verification: El Yes [I No Date: Term expires:
Name Commission Requested:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
N
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Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
This Application and Statement of Qualification will bo kept onfile for two 0years. During this time, should
vacancy occur /n the commission for which you have requested consideration 0f appointment, your application
will bn included /n the pool nf applicants provided however, that you submit current proof Of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PERSONAL INFORMATION:
Name
Residence Address +'T5 73< r- jo(-�o /"o -t-47-c
Length of time at this Address: address: ""I Aluy lq^, 'eyl
Home Phone No. '35 -7 - S-7 Cell/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? V
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: —
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 J-2' High School Graduate? G�E.D.?
Name and Location of Colleae or Universi!
Course of Study
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EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emolover(s)
Position Title
Dates of Emplovment
Lr, Q? (
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V,--
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REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address,
Phone No,
LD zy
C U- 3 3 -7 9
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IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
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HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury upder-theJaws of the State of California that the foregoing
is true and correct,/
I "Zzl t"I
Date Signature
UO NOt write
Residency verification: 21"Yes [I No Date: I'M10 Voter Registration Verification: IV' Yes 0 No
Residency verification: IVYes El No Date: 6? Appointment date:
Residencv verification: El Yes El No Date: Term expires:
Name � i� Commission Requested: PL41 ;'lu��' i
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
n
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Date: ')'9 /V'
' Sfgnature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PERSONAL INFORMATION:
Name v Ll'tca' /Ltz" r 7
Residence Address—
Length of time at this Address: E -mail address: V' e�t-a ei cx-,�- o 62' -1
Home Phone No.-6-)-& 5 -7 - o, cl 1,7 Cell/Message Phone No.
Are you 18 years of age or older? ke--3 Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? Vc,
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 L2) High School Graduate? G.E.D.?
Name and Location of College or University
Course of Study
Degree
�
f5.UrP 4. J o i o
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emplover(s)
Position Title
Dates of Employment
Covil—k
Uo P.
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
e�'r 4 A r (AJV'C'5
-Z 01
--J
ek 1'o r
( C-Cv 4'
5 le-11
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct
rl
141- t
Date Signature
uo'Not write below tniS Line = t-,or uay, use uniy:
Residency verification: [;Kyes ❑ No Date: illdio Voter Registration Verification: ®" Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
&, P� r1'/`i, h`/-L PL
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Date: ILI
SigKature 4z
Notice: Please be advised that you and your qualifications may be discussed bv the City Council etanopen
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should e
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
ViLdab F. a ahr ev
13622 Elwyn Dr. Baldwin Park, CA 91706
626 -315 -8427 - vidal.f.marquez @ginail.coin
Education
California State University Northridge
B.A., Urban Planning and Studies (2010)
Urban Planning & Environmental Analysis Concentration
Dean's List; Cumulative GPA 3.53
Professional Experience
Planning Intett Se iefiiser 200 - Ptes:art
City of Covina, Covina, CA
• Assisted in the preparation of planning documents, letters, research and reports:
• Coordinated with Redevelopment Manager on Town Center Specific Plan update.
• Provided counter assistance to applicants and residents under supervision.
Related fork Experience
Overnight Associate July 2008 July 2009
G@ nicks Sydney, Santa Anita, Arcadia, CA
• Organized merchandise overnight for next day purchases.
• Coordinated with a team to construct and assemble displays.
Loss Management Adm?nlstratitTP ccictaP2t July 2006 -May 2007
Green Dot Corporation, Monrovia, CA
• Perform general office duties such as maintaining records and basic management systems.
• Prepare reports, memos, letters and various documents in regard to the protection of
financial loss.
Biolog,T Lab Technician Assistant Deceni der 200-5- T'2n1I'AM 20066
California Institute of Technology, Pasadena, CA
i Assist biologists and geneticists with Fly Project in a laboratory setting.
Skills
Proficient in Microsoft Office programs (Word, Excel, and PowerPoint); Internet applications.
Applicable Coursework
General Plan Zoning, Planning in Public Sector, CEQA for Planners.
Awards and Scholarships
C r r r1 r. 1� � nn n�
Cali oin a 1 lay ti - g Foundat on Schol rship (2009')
Los Angeles Section Award
Volunteer Work
Assisted on various occasions NITA planner James Rojas on interactive urban planning model for
public events and fairs that reach out to the public.
1061 0 tw� a
PERSONAL INFORMATION:
Name
Residence Address A 7� r C �fSl
Length of time atthis Address: �Sj('s E-mailaddress:
Home Phone No. Co -'�LCo) op �p c' - (�s Cell/Message Phone No.
Are you 18 years of age or older? �A Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 02 High School Graduate? G.E.D,?
Name and location of Ool,lege or Jniversitv --
_Degree
r
EMPLOYMENT INFORMATION I EXPERIENCE:
Name and Address of Emplover(s)
Position Title
Dates of Employment
REFERENCES: Please provide the names of two persons, who are not Cih/ of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
t cl S7 a 3-3- j 57,5-ee c, �f �2 a
Tior-es
31--T'S;'� -Tor-re,�.j 0 r 8-1,1'&
Co2& 9&9-3k) T� c--m, 0 -00-1 y
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?�) Q,
If yes, Please list all offenses, date and place of offense(s), and sentencelfine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record, I certify
n under th s of the State of California that the foregoing
u n n
Lee
1, t", and fz -
Date S ignature
VV;lI1U-DUIUW I ltj�7,FUF�IILY,
Residency verification: Yes E No Date: Voter Registration Verification: Yes El No
Residency verification: Yes 0 No Date: Appointment date:
Residency verification: Yes 7— No Date:--- Term expires:_
I have grown up in Baldwin Park and.[ have always wanted to help make my city better -
place to live in. I have four children and all of them have been growing up in this
beautiful city. I currently have my home childcare business where I serve all children
from the age of 0 months to the age of 13 Nvith and with out disabilities. My goats have
been to make our city clean and safe for all the residents and for future generations.
My objective is to serve the City Council and the City to the best of my ability, to do my
part in make Baldwin Park the best. I have served as a class representative for Head Start
program and I have also served as the President on the Head Start Policy committee. I an
familiar with the Ralph M. Brown Act codified in Cal. Gov't. I have also volunteered at
Saint Johns the Baptist as a First Communion and Confirmation Catechist for a total of 4
yrs. I have also volunteered at Tracy Elementary with various duties. I am proficient in
Word and Excel programs. I also speak Spanish and English.
The reason that I think that I should be appointed to the planning commission is one
being a 'Long time resident and IwAng my city I know I can help make a positive
difference for my community. I will perform all duties required or as ordered by the City
Council as ordered. 1 take direction very well, great listener, and I also am a quick learner
I interact very well with my community and 1 am an active member of my community.
It would be the greatest honor if appointed to the planning cornmission to serve the City
Council and my City of Baldwin Park.
Date: 4/28/09 Signature: ko"
Notice: Please be advised that you and your qualifications may be discussed by the City
Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years.
During this time, should a
vacancy occur in the commission for which you have requested consideration of
appointment, your application
will be included in the pool of applicants provided however, that you submit current proof
of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment,
will invalidate this
application.
'
Name Commission Requested:,,
�\
— ,
Use this apom* to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission,
Signature
,
-
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
This A����and 3��m�t�D����»�be���/��vt���a� Dm�0�&n��ou�a
vacancy ^ occur in the commission for which you have requested consideration of appointment, your application
will be� included in the poo/ of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
April 20, 2009
Mrs. Robles was a student in. my Cerritos College Class. She was a very a
very active student in group activities. She immediately took the leadership
role and was well accepted by the group. In class, she always participated in
group discussions and was able to lend a great deal of updated knowledge to
the class. Her attendance was perfect and her grade was an A because she
feels that when she takes something on that she needs to do it to the best of
her ability.
Mrs. Robles is extremely capable of completing any task that is put in front
or her at a very prof-essional 'level. II would highly recommend her for the
position and would be proud to know that I was a tiny part of her success.
Sincerely,
Jean Layne
Instructor at Cerritos Community College
Home Phone (951) 2731-1556
Cell (951) 283-9718
Jean
April 21, 2009
To Whom It May Concern:
It is with great respect that I am writing this letter of reference for Deanna Robles. As an
Infant/Toddler Specialist for WestEd Child & Family Studies, Program for Infimtrroddler
Care I had the pleasure to work with Deanna as a participant in our training program and
professional in her community. Deanna has successfully taking both training programs,
sections 1 & 11, for professional growth to better serve her families and children. The
training program focuses on the latest in research for quality care of young children and to
assist in implementing a nurturing infant/toddler program in center base care or in a family
child care home setting. The Infant and Toddler Care training program totaled 62 hours of
training and about 40 hours of technical assistance/observation time spent with participants
outside of training.
During the past two years I have had the opport-L-untity f"
Lv "ork ulong side Deanna at her work
site. I was able to observe first hand how Deanna handled situations and interacted with
children and families. Deaniia demonstrates a very caring approach in handling concerns of
parents enrolled in the program. She also shows a great deal of respect for the individual
needs and interests of the children she cares for.
Deanna has shown tremendous growth in the ability to evaluate herself and set personal
areas of growth, challenging herself to grow to the next level. Deanna would often be the
first to speak lip at traLnipgs, volunteering examples of her daily interactions with children
and how she would try things differently.
Deanna is well liked and respected by the children and families she works with at her
Family Child Care home. It is my belief that Deanna will continue to benefit and grow as a
professional by continuing her education and partnering with leaders in her community.
Thank You
Taylor Barrington M.A.
Infant/Toddler Specialist
WestEd, PITC Partners for Quality
Yes
Are you 18 years of age or older?
Cell/Message Phone
Are you registered to vote in the City of Baldwin Park?
Yes
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION: Yes
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 0 High School Graduate? — G.E.D.?
Name and Location of College or University Course of Stud
Rio Hondo College/\Nhiftier Californi Psychology AA
California State College Long Beach Psychology bA
Temple University/Pennsylvania . I I Psychology MA
Pylw-��
Name and Address of bm—plover(s) Position Title Dates ot Ern ioyment
Yaqui Spirit Music Owner/Pres./Education Consultant 1978-present
zm
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
Anita Montenegro
4519 N. Park Ave. Baldwin Park, CA
(626) 962-5716
Laura Miranda
1563 E. Dexter St. Covina, CA 91724
(626) 331-8786
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? No
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
M
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
Lis=
Do Not Writ& Below this Line - For City Use Only...
Residency verification: Yes ❑ No Date: Voter Registration Verification: Yes El No
Residency verification: Q�Yes ❑ No Date: 66 qQ Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name— Cruz Baca Sembello Commission Requested- Planning Comn'�ission
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
'-I discussed by the City Council at an open
Notice: Please be advised that you and your qualifications may be
meeting.
This Application and Statement of Qualification will be kept on Me for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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Attachment "F„
• - ' -••
• ` '
0 i i
Arlene Hernandez
University of La Verne, La Verne I Gerontology I Master of Science
Cal State Fullerton, Fullerton I Human Services I. Bachelor of Science
AltaMed Health Services I Health Educator 1 09/2008- Present
211 Info Line of Los Angeles County
Community Resource Advisor
can comment on your capabilities and character.
Nama
Marisela Flores
Frans Brains
Address
3822 Kewpore Ave. Baldwin Park, CA
10440 Balsa St. Rancho Cucamonga, CA
Phone No.
(626) 201-9948
rs�• a;i }�
IMPORTANT: Read the ibilowing carefUllyand answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits. No
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?-
If yes, Please list all offenses, date and place of offense(s), and sentenceffine received:
ACKNOWLEDGEMENTICERTIFICATION:
I understand that upon firing, this application becomes a public record. I certify
0" 1LA"I
e'l
ate
Residency verification.-
❑ Yes
0 No Date:
Voter Registration VerificWon: E-1 Yes 0 No
Rieside-acy verification:
El Yes
E) No Date-.-----
Appointment date:
Residency verification:
0 Yes
Cl No Date:
Term expires:_,,_____-
y
1�
Name Commission Requested:
Use this apace to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Date
Notice: Please be advised that you and your qualifications may be discussed by the City Council atanopen
This ���dS��men/�Q��a��v�����Ne�r8���a� t����m�a
Application application
vacancy occur -,-, -
will be included /n the pool of applicants provided however, that you submit current proof of residency at the time
Of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
Arlene Hernanders Statement of Qualifications
As a proud Baldwin Park resident, I have had the honor to be appointed by the City
Council as a commissioner for the Recreation and Community Services Commission. In my two
year term, I have collaborated with the commissioners and Parks and Recreation staff to enhance
quality of life for all Baldwin Park residents. In addition of being a Baldwin Park commissioner,
my experiences' working closely with Baldwin Park residents consists of:
• Being an active member and team leader for the Baldwin Park Advisory Committee
(BP-RAC), a committee that promotes policies and programs for a healthy environment
in the City of Baldwin Park.
• Participated on quarterly meetings for the Community Advisory Committee for Baldwin
Park Unified School District Adult School.
• Lobbying on Capitol Hill to promote EN-ACT 2010, a strategic alliance promoting
healthy food and activity environment in California.
Though, the most rewarding part of being a volunteer commissioner is expressing the
concerns and appreciations that the residents have toward the Department of Recreation and
Community Services. It is a responsibility that I have taken to the heart, by participating in array
of services that the department provides in the community. If appointed a second term as a
commissioner, I pledge to represent Baldwin Park residents and inspire our residents for a
lifestyle that embraces good health, through lifelong learning and enrichment, active and healthy
living and envirom-nental sustainability. It my goal as a commissioner to continue my dedication
to empower our community with services that benefit all of the residents in City of Baldwin
Park.
•''VIM
12728 Torch St. 204A Baldwin Park, CA 91706
Cell phone: (626) 201 -0366 Email: arlenehdz @yinail.com
Education:
University of La Verne, Spring 2011
Master of Science in Gerontology
California State University Fullerton, June 2006
Bachelor of Science in Human Services
Work Experience:
Realth Educator, September 2008- Present
Alta Med Health Services, Monterey Park
Conduct weekly health education classes on chronic diseases topics in Spanish and English to 10 -15 patients.
* Promote, arrange, and participate in outreach events at Alta Med clinics and in the community.
* Work closely with physicians, nurses, aiid other staff to create educational programs or materials, such as
brochures and classes, for the health education department.
* Maintain and update health education materials for content and cultural appropriateness.
Follow -up with patients' health action plans and conduct one -on -one intervention if needed.
Community resource Advisor, February 2005 — February 2008
211 Info Line of Los Angeles County, San Gabriel
Assisted up to 45 callers daily with information and referrals for county programs and services.
* Advocated for additional services that callers may need and provided an excellent follow -up.
Participated in connnunity outreach events twice a month and informed to over a hundred attendees.
* Desponded immediately and regularly to crisis calls dealing with suicide, domestic violence, and abuse.
to Generated reports on elder abuse for the Adult Protective Service Department in the Los Angeles County.
Facilitator, August 2001 - February 2005
Latino Domestic Violence Program, Los Angeles
* Conducted 30 to 40 clients' intake in a week and enrollment letters for court order batterers.
* Facilitated weekly support groups meeting for victims and batterers of domestic violence
* Maintained detailed records of client's status for the Department of Probation in Los Angeles County.
* Demonstrated weekly domestic violence awareness presentations in both Spanish and English languages
to local community agencies.
Philanthropy:
Recreation and Community Service Commissioner for City of Baldwin Park, 2008 - Present
® Shelter advocate and volunteer for Su Casa Domestic Violence Shelter, 2006 -2009
® Member of the Community Advisory Committee for Baldwin Park Unified School District Adult Schools.
® Active member of Baldwin Park Resident Advisory Committee (BP -RAC), a community group that advises
People on the Move on policies and programs that can improve children's' environments in Baldwin Park.
Founding member of the first multicultural Greek sorority, Lambda Sigma Gamma Inc., Phi Chapter at
California State University of Fullerton. An association that instill the desire for self improvement, scholastic
excellence and the cultivation of civic responsibility; in addition to promote unity and higher education
amongst women.
T A T E O F C A L I F 0 R N I A
Recognition CERTIFICATE OF RECOGNITION
Arfene Yfernandez
In O 009Awardee
"Encourage Creativity,4nd-Tnnovation"
By the Honorable
RONALD S. CALDERON
NOVEMBER 121X, 2009
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PERSONAL INFORMATIOA:
U?,ine
Length of time at this Address: -3>45— E-mail
Home Phone No. CeIVMessage Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 1C012 High School Graduate? J,,10 G.E.D.? I-aO
EMPLOYMENT INFORMATION I EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
OA,
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case ls
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? ll
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
Date
Do Not Write Below this Line - For City Use Only
Residency verification: Yes ❑ No Date: (,)I- Voter Registration Verification: E Yes 101 No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name Commission Requested:
Date
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission,
I will always and will continue to serve the commission and the community through hard work
i e resi en s o ou commum m oo opu w a y vo unteermg, atten ing
meetings, and speaking with the residents of our city, can confidently be a positive and
motivation asset to all. One of my continuing goals would be to help people become more aware
and involved in the services and activities that our city has to offer. I would also continue to be
an invaluable liaison and source of information to our commission and its members by bringing
our residents needs and concerns to their attention. Because of my many contacts of residents of
various ages and backgrounds voice concerns or ideas of our community, y growing
�t9.�iaq�l9 ■ \�11�t\ ilk /il'l�Jll�l� \ \�1�1�5� =.��=1R�1 � %� \Ri:��l�1. \J<:Jll'LR ltt Jl!_�l- T\\��\\�/��1�i�i��a+�� � ��
satis actory in and what I do is done with sincerity.
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
' ,*� F
1 � t a( �r Luis F. Cruz, Ph.D, Principal
4 / ( Oscar Cisneros, Assistant Principal
1 _
Anthony, Ippolito, Assistant,Principal
Deborah Madrigal; Assistant Principal
Rayrn ndo Chacon, Peon of Students,
Faith Hard "ridge, Director of ASB
3900 North Puente Avenue
Baldwin Park, CA 91706
Phone: (626) 960 -7745
Fax: (626) 856 -4069 www.bpbroves.net
April 14, 2010
To Whom It May Concern:
It is an honor to write this letter of reference on behalf of Mrs. Irma Tarango for employment with your
organization. I have had the privilege of knowing this beautiful lady as a parent volunteer and as an
employee at Baldwin Park High School for over 20 years. It is a rarity these days to meet such a unique
person as Mrs. Tarango. What makes her so unique is her 24/7 warm and caring qualities. Anyone who
comes close to Mrs. Tarango is sure to receive a dose of her friendly and kind- hearted spirit. In the years I
have known Mrs. Tarango, I have never witnessed a more positive and endearing person. As the
principal's assistant, I have worked closely with many parents from our community and scores employees
with diverse personalities, but none stand out more than Mrs. Irma Tarango.
As an employee, Mrs. Irma Tarango currently serves as one of our Gate Greeters assigned at the front gate
of Baldwin Park High School. She has worked this assignment for 10 years. Mrs. Tarango is the first
person that staff, parents, students and visitors make contact with when they arrive on campus. The staff at
Baldwin Park High School is extremely appreciative of the manner in which Mrs.Tarango cautiously
communicates any questionable visitor to our security staff while maintaining the visitor's level of comfort
in mind. Her positive energy and caring demeanor complimented with her friendly smile brightens the
lives of everyone who comes through our gates leaving theirs with a lasting impression of the customer
service she has provided.
Moreover, Mrs. Irma Tarango is also a tireless volunteer who looks out for her community. In the past two
decades, Mrs. Tarango has helped raise thousands of dollars in scholarship awards for graduating seniors.
Mrs. Tarango will not give up the fight to ensure that students receive an opportunity of a college
education. In addition, Mrs. Tarango is committed to helping needy families. Her involvement in the
community has opened many doors allowing her to help families in need as well as coordinate the Turkey -
Give -Away Program each year. She is an amazing caring person who places everyone's needs first over
her own.
Over the years, Mrs. Irma Tarango has received many awards. One of the most prestigious awards she has
received is Senator Gloria Romero's "Outstanding Woman of the 24th District" award in April 2009. It
was an honor to be seated with her family to watch Mrs. Tarango receive this award. She has also been
honored many times by the Baldwin Park Unified School District and the City of Baldwin Park for her
countless hours of volunteer work and community service.
BOARD OF EDUCATION
Blanco Estelo Rubio, President
Christina Lucero,'Clerk /Vice President
Hugo A. Tzec, Member
Teresa (. Vargas, Member
Jack B. White, Member.
"Home of the Braves" ' Mark M. Skvarna, Superintendent
For all these reasons, I highly recommend Mrs. Irma Tarango for employment. Without a doubt, she will
make an ideal employee and an asset to your organization - -you will not be disappointed. If there are any
questions you may want to ask, please do not hesitate to contact me at (626) 960 -5431, ext. 3115 or email
at erterranova866(i ) bpusd.net.
Respectfully submitted,
Cecilia R. Terranova Torres
Baldwin Park High School
3900 North Puente Avenue
Baldwin Park, CA 91706
Phone: (626) 960 -7745
Fax: (626) 856 -4069 www.bpbraves.net
March 4, 2010
To Whom This May Concern:
As School Community Liaison of Baldwin Park High School, I have had the extreme pleasure of working
with Mrs. Irma Tarango for the past 3 years. Although I have known Mrs. Tarango through her work in
the District English Language Learner Advisory Committee, for the past 17 years, I have recently
experienced her involvement here at BPHS. She has been actively involved in the Parent Advisory on our
campus, raising funds to support our students through scholarships. Her involvement includes:
Researching different resources for donations of turkeys for needy families at Thanksgiving, Donations of
monetary contributions from businesses for needy families at Christmas, she continuously brings
information regarding city functions that will involve parents. Irma's knowledge of resources and her
willingness to always go above and beyond is to be commended.
Mrs. Tarango is always giving of her time and has acquired a lot of friends through her acts of kindness
and generosity and is serving as an excellent role model. She has always had a good relationship with the
staff. Teachers and parents appreciate all the support she has given them and their students.
Mrs. Tarango has consistently demonstrated her commitment to education and support of extracurricular
activities for our schools. Mrs. Irma Tarango is hard working, committed and dedicated and is truly
worthy of consideration for any organization with which she chooses to affiliate herself.
S —inc`eTely,
Diana Ruvira
School Community Liaison
Baldwin Park High School
Baldwin Park Unified School District
P.O. Box 3699 • 3699 North Holly Avenue, Baldwin Park, California 91706 • (626) 962 -3311 • Fax(626)337-7381
June 6, 2000
To Whom It May Concern,
This is a letter of recommendation for Irma Tarango, Vice - President of the District English Learner
Advisory Committee ( DELAC). I have had the pleasure of working with Mrs. Tarango, for the last three
years in my capacity as District Coordinator of Bilingual Education and Cultural Diversity.
The DELAC plays an important role in representing the English Learner students and families in the
Baldwin Park Unified School District and sponsors several major annual district events, such as the Home
School Partnership, the High School Student Scholarship Essay Contest and the Multicultural Fair. All
these events are more successful because of Mrs. Tarango's leadership and participation. For over 25 years,
Irma Tarango has contributed thousands of parent volunteer hours.
Irma Tarango is an extremely involved parent leader of the community who is generous with her time and
energy. Because of her knowledge and experience, parents and community participants look to her for
leadership and guidance. In my opinion, she is an important and vital link for the people of this community
to the C:tV of Baldwin Park and to the Baldwin Park Unified School District. Tr Taa 's „Pre 1
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strengths include conflict resolution and team building as well as a willingness to work hard. She is always
willing to help solve problems for all those involved. In her personal life, Irma Tarango is devoted to her
family and friends. Baldwin Park Unified School District is proud and lucky to have a person such as Irma
Tarango serve the school community. I recommend her most highly for the position of city commissioner.
Sincerely yours,
Elaine Medina
Coordinator of Bilingual Education and Cultural Diversity
Olga Morales, President Marco A. Dominguez, Ph.D., Clerk/Vice President
Jean Carpenter, Member Kathleen Gair, Member • Ralph J. Nufiez, Member
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Memorial Sloan - Kettering Cancer Center is proud to recognize
Alfs. Irma 1 g/
In honor of your outstanding leadership, commitment
and support in the battle against cancer.
01- , ETTERIN
Memorial Sloan- Kettering e
A Cancer Center Richard Naum
�SrgBLlSHED �88b The Best Cancer Care. Anywhere. Vice President, Development
CERTIFICATE FA I" C AI"I j
Presented To
IRMA TARANGO
BALDWIN PARK
In recognition of your achievement in receiving the 642009
UTS ANDIN WOMAN AWAk from the office cif Ccrli�ror,� =a
Senator Gloria Romero. Your commitment to the community and
civic activism has improved the quality of life of the people of the
� 'h District and is to be highly commended.
We, the undersigned, extend our gratitude and best wishes for° a
prosperous future on behalf of the citizens of the "F IENDLY CITY
OF EL MO — THE EN SA NFT4 FE 7 4 IE "_
Dated this 20"' day of March 2009, in the City of El Monte, County of
Los /ngeles and State of California.
-I
F-RI\T G. UTIERRE Z
Mayor
PATPJCIA A. WALLACH
Councilwoman
Ae'qll A000*1*
15TATE OF (....ALIFORNIA
S, ' _J F C
`ON
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PRESENTED TO
IRMA TARANG(j
0U'_1rS0TA.N1D_' 1 WOMAN OF THE 24TH D I S T R I C T
In Recognition of Your Outstanding Contributions to the City of Baldwin Park,
both as a Facul4, Member at Baldwin Park High School and a Iffember of "he
Recreation and Communio Services Commission. Your Work is Greatly Appreciated
and You are Truly Deserving of this Honor.
—OUTSTANDING WOMEN OF THE 24TH DISTRICT
AWARDS CELEBRATION—
March 20, 2009
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te of 9?pcognitzon
-Tn, recognition of your outstanding accomplishments and
contributions. -Your commitment to leadership and community
selTice is commendable and salute you jor serving as a role model
for aff-women across our state.
congratulations!
17
lq�) bo,res Tg Uilar,
Vice (President, Los,4nge&esBoar-doffEd tion,
March 20, 2009
CITY OF BALDWIN PARK
RECREATION / COMMUNITY SERVICES RECEIVEn
STUDENT COMMISSION INFORMATION FORM
APR J 9 `,010
k J_
Name of High School
P1 FARF PRINT
PERSONAL INFORMATION: [To be completed by Student)
Name
Residence Address
Age:
Date of Birth: Social Security
Home Phone No. i i, �o) Message Phone No.
E-mail address:
Grade
Name of Parent(s) o r Guardian(s)
Graduation Year:
Student lives with: [ ] Both Parents [ ] Mother [ ] Father >1 Guardian
Person to call in case of emergency:
Phone No.: 'IF
LL17
Date Student's Signattire J
17
I
Parent/G ?� ian SignaTure 6)
For Office Use Only
Appointment Date:
Re-Appointment Date:
Comments:
cc: [ ] Personnel Department [ ] Recreation Director [ ] Recreation Secretary
-
~,�� \
Sbuden�oName +~�\ ��� > '-
Nameof Graduating Class of
Home Address( 3 L4 2)
Home Phone
Note toPrincipal: Please provide a written letter of recommendation for the above named student.
7h/-)—
,0
Principal's Signature
6
MMUM
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF '
4 UTILITY BILL AND APPLICATION FOR CITY COMMISSION MAR -
A COPY OF YOUR And
PHOTO ID STATEMENT OF QUALIFICATIONS 'D 1 3 1 3 A L VJ IN P4, K
APPLICATION IS FOR THE FOLLOWING COMMISSION: e C'—yu , �0 vy) M
[Re, C �
Jn awpal U&c upp--w, , — . —J...
PERSONAL INFORMATION:
Name—RC25-A I A (_X 64
Residence Address
Length of time at this Address: q E-mail address: OC(,ffQ,.� 9-2- 46? 60, L±b ( i 0 K , 14& :t-
Home Phone No. (o 7-&10 L7,69 4 L_ Cell/Message Phone No. 2- &)
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? \1 (�S
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 (12) High School Graduate? G.E.D.?
Name and Location of College or UniversitV
Course of Study
Decree
L=s ("t
M A 0, � J,
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emplover(s)
Position Title
Dates of Employment
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REFERENQ : lease provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
10-4A A A
R2 Sa,r_G&JA a
tz- (0
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?A()
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under pen '�j of perjury under the laws of the State of California that the foregoing
is true an- c rrect.
(2 0
Dat6 Signature
uoj,4oi vvrite peiyw till
Residency verification: 5/Yes ❑ No Date:—Vf) �10
Residency verification: ❑ Yes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
Voter Registration Verification: ❑ Yes ❑ No
Appointment date:
Term
Name Commission Requested:
Date:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
STATEMENT OF QUALIFICATION FOR
SFL�TjCFS COUMSSION
March 1, 2010
I am an educated, cultured, experienced, and very friendly Latin woman from Baldwin
Park. I have not lived here all my life. As I go about town and notice the cultural and
recreational activities here, I wonder how my input can help improve what is available
for Baldwin Park residents. For instance, I relish living, studying, working, and
-worshipping in a culturally rich community such as Baldwin Park. This town is pregnant
with exciting ethnic diversity and talent. As a fine arts teacher and art historian, I feel my
education and background has prepared me for this commission for a term.
My experience on various committees at my high school jobs and my university, have
sharpened my critical thinking and problem solving skills that have public impact. I have
a genuine interest in the advancement of the arts, cultural affairs, public exhibitions and
activities, policy making protecting cultural awareness.
In addition to this, I consider myself an ecologist and seek to preserve and beautify
natural places and parks. Baldwin Park's principles and practices of community
recreation, leisure, cultural programs and recreation administration might be well
monitored by people interested in the arts, ecology and sports. I just, assume this view.
I would like to learn about federal, state and local laws, regulations and court decisions
about how Baldwin Park manages and administers it recreational and community
services. I am a loyal, very present, hard working person who is outgoing, cheerful, and
wants to help make careful and wise choices for the city where I live and my family own
property.
Do you currently serve as an elected or appointed official for any board andfor agency within the City of Baldwin Park? I V U1
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 V2 High School Graduate? T�,5G.E.ID.?
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Ad ress
J
Phone 0, fj
rut s
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? _AL\� 6
If yes, Please list all offenses, date and place of offense(s), and sentenceffine received:
—5 1
Date /
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of Callifomia that the foregoing
is true and- correct A
Do Not Write Below this Line -
Residency verification: Ff Yes ❑ No Date: (p
Residency verification: ❑ Yes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
Voter Registration Verification:
Appointment date:
Term expires:
Name Commission Requested:
t
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
f-\
0
/A) f
vVed, i n 44Z
4'
, Y1,
-.1
M
A pgr/z-p
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A CITY( OF BALDWIN PARK
- cuRErEN vT COPY of ���
A u R BILL AND APPLICATION FOR CITY COMMISSION
A COPY OF YOUR
PHOTO ID STATEMENT OF And
APPLICATION IS FOR THE FOLLOWING COMMISSION: i�PCtI� @`bon °I" �mm� Irv)
in _s_ .-�:., s:..... ...J —F —A n micci�nl
PERSONAL INFORMATION:
Name 6'
®(��
Residence Address `t' L4 se nc1
Length of time at this Address: l E -mail address: a(C VJ V-\ O ' CDC'()
Home Phone No. a in? _ Cell /Message Phone No
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park ?_ vre-�
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 jf2 High School Graduate? G G.E.D.?
Name and Location of College or University
Course of Siudv
Decree
g
r
_01.6
t.-t .
U—C ®6
J,
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Em to er s
Position Title
Dates of Employment
4G tjj Z VSt,,yA 6W -
e -C"
M t` t i( tt'
wt
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
'310P e
_tfP�� -
'''
00
! aL 813
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGE T /CERTIFICAT N:
I understand th on filing, this icati n becomes a public re I certify
under penal t of erjury under t laws of the S to of California t the foregoing
is true an or ct.
®� c
Date Signature
uo Ivot vvrlte eseiow trns une - rer nary use. u� ny
Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residencv verification: ❑ Yes ❑ No Date: Term expires:
Name \ �) Commission Requested ' {p+ -� j
5
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
�►
°Ave eco-, + CA ��►�Si �,'`: {�"�'!0 rte' _i7 i"�!d �,�1.� ✓
1Y'_ Iwo � � ��ii f l � l � 4 V �� t a� l � 1 >h�li� � �- � • G {� LN f "�
M
a
Date: -P
Signat re
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
.JYUU Norm ruenTe Avenue
Baldwin Park, CA 91706
Phone: (626) 960 -7745
Fax: (626) 856 -4069 www.bpbraves.net
April 30, 2010
To Whom This May Concern,
As School Community Liaison of Baldwin Park High School, I have had the pleasure of knowing and working
with Mrs. Norma Olmos for the past 3 years. She has been actively involved as a parent volunteer in
supervising students on our school campus and cafeteria during lunch, as a Parent Patrol, ensuring the safety of
all students on a daily basis. Mrs. Olmos has generously donated her time from 2007 to the current date of
April, 2010.
The Baldwin Park Unified School District has a strong commitment to student achievement and student safety.
Parent and Community involvement is a crucial attribute for children's success. We actively promote
opportunities for participation.
We recognize the importance of parental involvement in our schools. Research shows us that involving parents
and validating parents as their child's first teacher is a crucial component of ensuring a student's academic
success. Here at Baldwin Park High School we offer many workshops throughout the year, and parents are
encouraged to volunteer in classrooms, volunteer in the organization of family events and fundraisers, to serve
on School Site Councils, Bilingual Advisory Committees, and Booster Clubs.
Recently this school year of 2009 -2010, Norma was nominated by the community to serve as a representative
on our School Site Council. She accepted the nomination and was elected. She attends these meetings bringing
vital concerns from other parents within our community and advocates for students and parents. She is
committed and dedicated in attending district meetings once a month to gather information to bring back to the
SSC at Baldwin Park High School.
Mrs. Olmos is first of all to be commended for being an excellent parent model. She has an outstanding
relationship with the other parent patrol's as well as teachers. Teachers appreciate all the support she has given
them and their students.
As a parent volunteer she goes above and beyond and has supported many activities such as Parent Conferences
and has attended all of our parent workshops gathering as much information as she can to assist families in
decision making and advocating to ensure the best educational experience for their children.
Mrs. Olmos has consistently demonstrated her commitment to her children's, education and support for their
schools. Mrs. Olmos is hard working, committed and dedicated and is truly the ideal parent to work at one's
school. I am honored to have her at Baldwin Park High School making a difference in the lives of others as
well as mine.
ectfully,
i
a uvira
Baldwin Park High School
School Community Liaison
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT RENT coLY OF
9. A UTILITY BILL AND APPLICATION FOR CITY COMMISSION f,,AY
A COPY OF YOUR And
PHOTO ID STATEMENT OF QUALIFICATIONS
APPLICATION IS FOR THE FOLLOWING COMMISSION: l a y k o--,d �2 e d-.• • 6o-
(A separate application is required for each commission
PERSONAL IN RMATION:
Name
Residence Address ) 3 5 ^
Length of time at this Address: 2 / E -mail address: CR Z UC2- i1/1 a
Home Phone No. ZL, Z b 3 to Cell /Message Phone No. a3,32- 5-t 3 .3 7
Are you 18 years of age or older? q%.e S Are you registered to vote in the City of Baldwin Park? ' Q C
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park? AJ
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?
EMPLOYMENT INFORMATION / EXPERIENCE: -
Name and Address of Employer(s) Position Title Dates of Em to ment
J QJ- k' C, C�o 'S P 0 yrts i 'hA a A-) q 'T r- y— ZS Y, ea Y- Is
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
Ai D a !'
a -I E io
frs26 G ?s - q
.0 C� (ti. City
2 6 &6 7- 32 7
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? A2
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
Date
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and - correct.
r
Do Not Write Below this Line'- For City, Use O'nl
Residency verification: M Yes ❑ No Dater . W Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:_
Name ` Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
'j— u-> =, (:Iv Y,^-) S 1"o xi -e- Y—" G 6-U
?6 �--� Q -
� c� n.� a 1 v .ry -e -�—� �.
.r
0
Date:
Signatur
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
• •' •
MIRM
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF APPLICATION FOR CITY COMMISSION
A UTILITY BILL AND
A COPY OF YOUR And
PHOTO ib STATEMENT OF QUALIFICATIONS
42.16AN-NTN� NIJVr[864e i- (Annual
APPLICATION IS FOR THE FOLLOWING COMMISSION: Vacanciestt° �r( ��# `u
(A separate application is required for each commission) ^
PERSONAL INFORMATION: Er^
Name a
APR 3 0 200
i 41` Ie,
Residence Address I �r-- -, - -- �
Length of time at this Address: E -mail a
Home Phone No.l$ se! c' Cell /Message Phone No Os.--
Are you 18 years of age or older? ' °a Are you registered to vote in the City of Baldwin Park? MAW lk-
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park ?' ;
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 <1,2 t High School Graduate? � G.E.D.?
€ i� PARK
i
EMPLOYMENT INFORMATION / EXPERIENCE:
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
11 r
e � �
(
t its:,- �sW
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true 4nd correct.
Date Signature
D,o; N, fl, ' rite Belowthis`Line" -For Cit` Use -,Onl
Residency verification: Yes El No Date: �[ I Voter Registration Verification: El Yes No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:_
Name° Commission Requested..'`Ku`
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
44M CYrb
` K--
Date &-- f
Sign -Ature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
RECEIVED
PLEASE ATTACH a. CITY OF BALD IN PARK
UTILITY
CURRENT copy of APPLICATION FOR CITY COMMISSION
A UTILITY BILL AND APR 2 3 ZOOS
A COPY OF YOUR And
PHo. O to STATEMENT OF QUALIFICATIONS CITY OF 3ALDWIN PARK
mac.
RECREATION/ COMMUNITY
APPLICATION IS FOR THE FOLLOWING COMMISSION: _ -. - -- SERVICES COMMISSION
PERSONAL INFORMATION::
Name L
_!
Residence Address% 7 r �i �¢% ��{ / �l1 / ✓ti� %5� " -7
Length of time at this Address: rr •E -mail address:
Home Phone No. Co 3 3 7'_ .! 11 � Cell/ essage Phone
Are you 18 years of age or older? -- Are you registered to vote in the City of Baldwin Park
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? A) U
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 02 High School Graduate? G.E.D,?
Name and Location of College} or ._University
Course of StudyDe
ree
EMPLOYMENT INFORMATION ; EXPERIENCE:
Name and Address of Employer(s)__
Position Title
Dates of Employment
C6 ft - k) I E 1� l r09,
Cv 3rpwcrwt�,
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
�i t3 r R16 7f
U1 �S'. �I TC G �,
_ `zz654 176>2 -•- 'r69 s/!
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATiOW—
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
i understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
Date SignA ure
Do' Not,Wtite Behw thisol me ?- I ,Or GIC ".';,use �),nl
Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Terns expires:
[\C- (-Kctt /i6-) N1
Name C I l7 Y-:I-- Commission Requested: CCU it- AI W �) IT X
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
N
V 1
Date: - 2� Z— 2 00 f �>
SignatLA
Notice. Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A
CURRENT COPY OF
ALITILITY BILL AND
A COPY OF YOUR
PHOTO ID
v
I, ", H
CITY OF BALDWIN PARK
APPLICATION FOR CITY COMMISSION APP And
R S MIG 1\1 %
STATEMENT OF (QUALIFICATIONS.. I K
APPLICATION IS FOR THE FOLLOWING COMMISSION:
A rota n1;fi is ro"it;rnrl fnr on " h i-nmr";Ccinn)
PERSONAL INFORMATION:
Lo P r—_'-Z__
Name
, -
Residence Address '_3 ?),wd rk_ C C! k I
Length of time at this Address: E-mail address:. L e, Z_ �ca
Home Phone No. Cell/Message Phone No.�610
O -4
Are you 18 years of age or older? t "S — Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION: Y
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 0 High School Graduate? S G.E.D.?
Name and Location of College or University
Course of Study
Degree
, Y10'5 1
0, V-6 6-Q
EMPLOYMENT INFORMA TION It LEXPE M,1=K11-E=:
Name and Address of EmDlover(s)
Position Title
Dates of Employment
�je
Ci
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phon a No
j
&& jj pp pp
'bz - Carol 61 CA az C z.
r5 f t", C"o it no,
Z6 �v
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?�,-
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct,
50
Date ig6ature 6
_n
Residency verification: Ff Yes E]No Date: !/CI /01 Voter Registration Verification- 2f Yes 1:1 No
Residency verification: ❑ Yes ❑ No Date: Appointirient date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
\ ]`
Nom e Commission Requested:
-~ -'—~
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. P|*oao include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
-T� ` C� Y� ^ \' -� �o --
(\ �T�0�1 ��#���� �� w��X
] J
�
` 0
v"'
6-A
7� 6-A ^ 6 °~4_ 7\ pV'nS ci w\.
Notice: Flease be advised that you and your qualifications may be discussed by the City Council at an open
This A�����and ��&��tofQ��m�������on�e�r t���a� D�ot����m�a
Application
aJ�anoYo
will be included in the pool of applicants provided however, that you submit current proof ofresidency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
• - • - * • • •
11 i 1
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BALDWIN PARK
COMMUNITY DEVELOPMENT COMMISSION
June 16, 2010
7:00 P.M.
REGULAR MEETING
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano
- Chair
Ricardo Pacheco
- Vice Chair
Marlen Garcia
- Member
Monica Garcia
- Member
Susan Rubio
- Member
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish- speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Pdblico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por tres (3) minutes. Hay
un interprete para su conveniencia.
Community Development Commission Agenda — June 16, 2010
Page 1
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Susan
Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel
Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. (Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaracones o pr eguntas hechas por personas; o 2) Dirigir personal a i; ivestigar y/o fijar
asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. WARRANTS AND DEMANDS
Staff recommends Commission receive and file.
2. MINUTES
Staff recommends Commission approve the special meeting minutes of June 2, 2010.
3. CONSIDERATION TO CANCEL LEGISLATIVE BODY MEETINGS OF JULY 7, 2010
(See related Item #5 on City Council agenda)
Staff recommends City Council and Community Development Commission cancel the
July 7, 2010 meetings and direct the City Clerk to post the appropriate notices of
cancellation.
ADJOURNMENT
Community Development Commission Agenda — June 16, 2010 Page 2
CERTIFICATION
I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California, that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. June 10, 2010.
J�40 w�
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda
are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County
Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the
office of the City Clerk at 626.960.4011, ext. 466 or via e -mail at Inieto(a-).baldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
Community Development Commission Agenda — June 16, 2010
Page 3
irry OPVELOPMEW
REPORT:
C14ECKREG GENERATED: 15
APR 09 11:44
RUN; TUESDAY
jUN082010 08:53 PAGE 3
CITY OF DALDWIN PARK
CHECK REGISTER
CHECK RANGE: 13207
- 13207
CHECK
BANK
CHECK # CHECK AMT
CHECK DATE VENDOR # ADDRS
# VENDOR NAME
STATUS
WO
------------------------------------------------------------------------------------------------------------------------------------
# AMOUNT
G/L ACCT #
DESCRIPTION
INVOICE # INV VEND
2
13207 $156.06
06/07/10 04878
0 HOME DEPOT
79.03
890-00-000-53370-14900-2
RENTAL CHRG
3264562
79.03
890-00-000-53370-14900-2
RENTA CHRG
7264499
TOTAL # OF ISSUED CHECKS:
I TOTAL AMOUNT:
158.06
TOTAL
# OF VOIDED/REISSUED CHECKS:
0 TOTAL AMOUNT:
0.00
TOTAL # OF ACH CHECKS:
0 TOTAL AMOUNT:
0.00
TOTAL # OF UNISSUED CHECKS:
0
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
C018,1UNITY OFEVELOPMENT
(-,0kA,,\A 1--Y- (� "!,TI
WEDNESDAY, JUNEf.
6:00 p.m. COUNCIL
CHAMBER
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor / Chair
Ricardo Pacheco, Mayor Pro Tern / Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio
Councilmembers / Members
Maria Contreras, City Treasurer Alejandra Avila, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
Mayor /Chair Lozano called the meeting to order at 6:17 p.m.
Present: Councilmember / Member Marlen Garcia, Council Member
Member Rubio, Mayor / Chair Lozano.
Absent: Councilmember / Member Monica Garcia, Mayor Pro Tern / Vice
Chair Pacheco.
Also Present: Chief Executive Officer Singhal, r;+Y Attorney ey Pannone, Deputy
City Clerk Nieto.
PUBLIC COMMUNICATIONS
NONE
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - GC §54956.8
Properties: 8437-004-059 Henry H. and Kao Chang 4212 Maine
8437-004-060 J&J Warehouse Co. / Newman Tek Capital 14417 Ramona
8437-004-061 14433 Baldwin Park LLC 14433 Ramona
8437-004-062 14433 Baldwin Park LLC 14433 Ramona
8437-004-063 J&J Warehouse Co. I Newman Tek Capital N/A
8437-004-064 J&J Warehouse Co. / Newman Tek Capital 14467 Ramona
Page 1 of 3
8437-004-065 J&J Warehouse Co. / Newman Tek Capital 14519 Ramona
8437-004-066 J&J Warehouse Co. / Newman Tek Capital 14483 Ramona
8437-004-067 J&J Warehouse Co. / Newman Tek Capital 14455 Ramona
8437-004-068 Bank of America 14401 Ramona
8437-004-069 J&J Warehouse Co. / Newman Tek Capital 4124 Maine
8437-004-070 Roxbury Properties 4124 Maine
8437-004-959 Baldwin Park Co. Water District 14521 Ramona
Negotiators: Vijay Singhal and Joseph W. Pannone
Negotiating Parties: Above-named property owners
Under Negotiation: Terms and conditions
Title: City Planner
Title: Housing Manager
3. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiator: Vijay Singhal, Chief Executive Officer
Un-represented
Employees: City Planner
Housing Manager
4. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and
other representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical
Employees; Police Management Employees; Confidential Employees;
Confidential Management and Baldwin Park Police Officer's Association
RECONVENE IN OPEN SESSION
The Council / Commission reconvened in open session Mayor / Chair Lozano,
Mayor Pro Tern / Vice Chair Pacheco and Councilmembers / Members Marlen
Garcia and Rubio present
REPORT FROM CLOSED SESSION
No reportable action was taken
Page 2 of 3
ADJOURNMENT
There being no other items for discussion the meeting was adjourned at 7:00 p.m.
Approved as presented by the Council / Commission at their meetings held June
16, 2010.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 3 of 3
Community Development
Commission Agenda Item #3
(See staff report for City Council agenda Item #5)
AGENDA
BALDWIN PARK
FINANCE AUTHORITY
June 16, 2010
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
BA LE)MY I N
t�A
Manuel Lozano - Chair
Ricardo Pacheco - Vice Chair
Marlen Garcia - Member
Monica Garcia - Member
Susan Rubio - Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Council or Se invita al publico a dirigirse al Concilio o cualquiera otra de
any of its Agencies listed on this agenda on any matter sus Agencias nombradas en esta agenda, para hablar sobre
posted on the agenda or on any other matter within its cualquier asunto publicado en la agenda o cualquier tema que
jurisdiction. If you wish to address the City Council or any este bajo su jurisdiccion. Si usted desea la oportunidad de
of its Agencies, you may do so during the PUBLIC dirigirse al Concilio o alguna de sus Agencias, podra hacerlo
COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del POblico (Public
person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se
Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para
convenience. su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Susan
Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel
Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration
at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista
algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the regular meeting minutes of May 19, 2010.
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. June 10, 2010.
Laura M. Nieto, CMC
Deputy City Clerk
PLEASE T Copies of staff reports and supporting documentation pertaining to each item on this agenda
are available for public viewing and inspection at City Hall, 2 nd Floor Lobby Area or at the Los Angeles County
Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the
office of the City Clerk at 626.960.4011, ext. 466 or via e -mail at Inieto(a)baldwinpark.com .
ompliance with the Americans with Disabilities Act, if you need special assistance to participate in this
ting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
rs prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
ting. (28 CFR 34.102.104 ADA TITLE II)
L
CITY OF BALDWIN PARK
FINANCE AUTHORITY
MINUTES
4GENDA
JUN 1
WEDNESDAY Y 19;
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor /Chair
Ricardo Pacheco, Mayor Pro Tem /Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council
Members /Members
Maria Contreras, City Treasurer Alejandra Avila, City Clerk
The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member Rubio,
Vice Chair Pacheco, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Singhal, City Attorney Pannone,
Recreation & Community Services Director Carrillo, Community
Development Manager Castagnola, Public Works Director Galvez,
Chief Hadseli, Finance Director Ciuijano, City Clerk Aillla, City
Treasurer Contreras, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
NONE
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
1. MINUTES
Authority approved the minutes of the regular meeting of April 21, 2010.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 9:16
p.m.
Approved as presented by the Authority at their meeting held June 16, 2010.
Page 1 of 2
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2
A c
A I . A
June 16, 2010
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
BALDWIN
4
Manuel Lozano
- Chair
Ricardo Pacheco
- Vice Chair
Marlen Garcia
- Member
Monica Garcia
- Member
Susan Rubio
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this agenda
on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address
the City Council or any of its Agencies, you may do
so during the PUBLIC COMMUNICATIONS period
noted on the agenda. Each person is allowed three
(3) minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier terra que este bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Susan
Rubio, Vice -Chair Ricardo Pacheco and Chair Manuel
Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons, or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fi]ar
asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the regular meeting minutes of May 19, 2010.
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the
laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than
72 hours prior to the meeting. June 10, 2010.
/rC
Laura M. Nieto, CMC
Deputy City Clerk
PLEASE NOTE.' Copies of staff reports and supporting documentation pertaining to each item on this agenda are available
for public viewing and inspection at City Hall, 2" Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011,
ext. 108 or via e -mail at rputierrez(a baldwinpark.com or Inieto(a).baldwinpark.com .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
AM- =-a W-1 I-
1 w 11JOINN11 I Rq LCALAIVA I w Lei 0 1 am
MINUTES
WEDNESDAY, Q01%
20161
7:00 p.."-eNNUrE---
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor/Chair
Ricardo Pacheco, Mayor Pro Tem/Vice Chair Marlen Garcia, Monica Garcia, Susan Rubio Council
Members/Members
Maria Contreras, City Treasurer Alejandra Avila, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member
Pacheco, Vice Chair Pacheco, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Singhal, City Attorney Pannone,
Recreation & Community Services Director Carrillo, Community
Development Manager Castagnola, Public Works Director Galvez,
Chief Hadsell, Finance Director c)'WiJano, City Clerk /Avila, �,ILY
Treasurer Contreras, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
►91,11M
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
fl9kTjff1VHW
Authority approved the minutes of the regular meeting of April 21, 2010.
2. APPROVAL OF RESOLUTION NO. HA 2010-003 ADOPTING THE UPDATED
FINANCIAL PROCEDURES FOR THE BALDWIN PARK HOUSING AUTHORITY
Authority waived further reading, read by title only and adopted Resolution No.
HA 2010-003 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF
THE CITY OF BALDWIN PARK APPROVING AND ADOPTING THE
FINANCIAL PROCEDURES FOR THE BALDWIN PARK HOUSING
Page 1 of 2
AUTHORITY."
PUBLIC HEARINGS
3. PUBLIC HEARING TO CONSIDER THE FISCAL YEAR 2010/2011 CITY,
COMMUNITY DEVELOPMENT COMMISSION AND HOUSING AUTHORITY
BUDGETS (See related Item #12 on the City Council Agenda and Item #3 on the
Community Development Commission Agenda)
Mayor / Chair Lozano opened the public hearing for those wishing to speak:
FAVOR: NONE
OPPOSITION: Greg Tuttle and Ken Woods
Seeing no further interest the public hearing was closed
Motion: Table to the June 2, 2010 meetings
Moved by Member Pacheco, seconded by Chair Lozano.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 9:17
p.m.
Approved as presented by the Authority at their meeting held June 16, 2010.
Laura M. Nieto, CMC
Deputy City Clerk
Page 2 of 2