HomeMy WebLinkAbout2009 07 01TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, JULY 1, 2009 at 6:00 PM at City Hall Council Chamber, 14403 E. Pacific
Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: June 25, 2009
Manuel Lozano
Mayor
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that 1 caused the
;4fr)rPm,=ntinntzrj Notice and Call of q Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on June 25, 2009.
k
Laura M. Nieto, CMC
Deputy City Clerk
City Council / Community Development Commission
Special Meeting Agenda — July 1, 2009
AGENDA
COUNCIL BALDWIN PARK
CITY
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL MEETING
July 1, 1'
ii PM
CITY HALL - COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, 91706
s 960-4011
A � , , K
ManuelLozano
Mayor
Monica
Mayor i Tern I Vice Chair
Anthony J. Bejarano
- Council Member/ Member
Marien Garcia
- Council Member/ Member
Ricardo Pacheco
Council y. Member
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish- speaking interpreter is
available for your convenience.
City Council / Community Development Commission
Special Meeting Agenda — July 1, 2009
COMENTAIOS DEL PUBLiCO
Se invita al p0blico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que est6 bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podri hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL MEETING — 6:00 PM
CALL TO ORDER
ROLL CALL:
Council members I Members: Anthony J. Bejarano,
Marlen Garcia, Ricardo Pacheco, Mayor Pro Tern / Vice
Chair Monica Garcia and Mayor / Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar ----Ci-6n en alg6r, asunto a menos que sea incluido en la agenda, o a metros que exista alg(Ina
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
I CONFERENCE WITH REAL PROPER TI Y NEGOTIATORS - GC §54956.80
Properties: 8437-004-059 4212 Maine Avenue Henry H. and Kao Chang
8437-004-060 14417 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-061 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437-004-062 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437-004-063 Not Available J and J Warehouse Company, LLC
8437-004-064 14467 Ramona Boulevard J and J Warehouse Company, LLC
8437- 004 - 06514519 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-066 14483 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-067 14455 Ramona Boulevard i and J Warehouse Company, LLC
8437-004-068 14401 Ramona Boulevard Bank of America
8437-004-069 4124 Maine Avenue J and J Warehouse Company, LLC
8437-004-070 4124 Maine Avenue Roxbury Properties
8437-004-959 14521 Ramona Boulevard Valley County Water District
8554-001-011 14412 Ramona Boulevard Tacos Mexico, Inc.
8554-001-012 14408 Ramona Boulevard Ramon and Francisca Arias
8554-001-900 14403 Pacific Avenue City of Baldwin Park
8554-001-901 14426 Ramona Boulevard City of Baldwin Park
8554-001-904 Not Available City of Baldwin Park
8554-001-907 Not Available City of Baldwin Park
City Council Community Development Commission
Special Meeting Agenda - July 1, 2009
8554-001-910 4024 Maine Avenue City of Baldwin Park
Commission Negotiators: Vijay Singhal, Joseph W. Pannone
Negotiating Parties: Above-named property owners and The Olson Company
Under Negotiation: Price & terms of payment
2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC subsection
54956.9 (a))
Case Name: Baldwin Park Police Officers Association et al. v. City of Baldwin Park; et al.
Case No.: B215477
Case Name: City of Baldwin Park v. Erica Bermudez; et al
Case No.: BC 400748
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin
board not less than 24 hours prior to the meeting. June 11, 2009.
'I )n
1 k
J6 ' 40
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NO TE: Copies of staff reports and supporting documentation p e rtia-ininig to each item
on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area
or at the Los Angeles County Public Library in the City of Baldwin Park. For further information
regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or
via e-mail at Inieto@,baldwingark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE //)
City Council / Community Development Commission
Special Meeting Agenda — July 1, 2009
;li
%L"o #
REGULAR MEETING
July 1, ''
7:00 PM
COUNCIL
14403 E. Pacific Avenue
Baldwin 1
• i
Manuel Lozano
Monica Garcia
Anthony J. Bejarano
Marlen Garcia
�a�r�r�n p�rha�o
Mayor
Mayor Pro„ Tem
Councilmember
Councilmember
r.m inr_almpmhpr
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish speaking interpreter is
available for your convenience.
COMENTARiOS DEL PUBLICO
Se invita al pOblico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Pdblico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un interprete para su
conveniencia.
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL_
Council members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Mayor Pro Tern Monica Garcia and
Mayor Manuel Lozano
ANNOUNCEMENTS
• Administration of Oath of Office and Certificates of Appointment to newly appointed
Planning Commissioner Jack Cheng and re-appointed Planning Commissioner James
R. Dexter 11
• Recognition of outgoing Planning Commissioner Andrea Carrillo
• Certificate of Appreciation to United Day Workers of Baldwin Park "JUBPARK"
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el Hmite para hablar
--
THIS IS THE TIME SETAS/DE TO ADDRE15,1, 0 THE CITY COU!"T"C!"'
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council receive and file.
City Council Agenda
July 1, 2009
Page 2
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE
PERIOD OF JULY 1, 2009 THROUGH JULY 14, 2009
Staff recommends City Council approve the preparation and presentation of the plaques
and certificates as outlined in the staff report.
3. MINUTES
Staff recommends City Council approve the minutes of the regular meeting of June 3,
2009 and the minutes of the special and regular meetings of June 17, 2009.
4. CLAIM REJECTION
Staff recommends City Council reject the claim of Mauricio Luprecio and direct staff to
send the appropriate notices of rejection to the claimant.
5. RESOLUTION NO. 2009 -027 APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2009 -2010, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -027 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, DECLARING THE INTENT TO LEVY
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING."
6. RESOLUTION NO. 2009 -028 APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009 -2010,
DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -028 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009-
2010, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
7. AUTHORIZATION TO PURCHASE A NEW LOGGING RECORDER FOR THE
POLICE DEPARTMENT WITH ASSET FORFEITURE FUNDS
Staff recommends City Council 1) waive the formal bidding process pursuant to 34.37 of
the Baldwin Park Municipal Code on the purchase of the logging recorder as existing
contracts already exist with other governmental agencies; 2) direct the Chief of Police to
work in conjunction with the Finance Director to complete a budget appropriation for the
amount not to exceed $20,976.94 from account 205.30.000.44310.00000.2 to account
100.30.320.53100.00000.2 and designate $20,976.94 for the purchase of the new
logging recorder and 3) authorize the Chief of Police or her designee to complete all
appropriate documentation to complete the purchases.
8. 2nd READING OF ORDINANCE NO. 1310 RELATING TO SPEED LIMITS ON
CERTAIN STREETS
Staff recommends City Council waive further reading, read by title only and adopt on
second reading Ordinance No. 1310 entitled, "AN ORDINANCE OF THE CITY
City Council Agenda
July 1, 2009 Page 3
COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN
STREETS."
9. CITY TREASURER'S REPORT - MAY 2009
Staff recommends City Council receive and file the report.
a ,. s =gol
10. REVIEW OF COMMISSION APPLICANTS AND CONSIDERATION OF
APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL THE JUNE 30, 2009
SCHEDULED VACANCIES ON THE HOUSING, PERSONNEL AND RECREATION &
COMMUNITY SERVICES COMMISSION
Staff recommends City Council review all Commission applications and:
1) Take nominations and adopt Resolution No. 2009 -016 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -009 APPOINTING INDIVIDUALS TO THE HOUSING
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY TO
OFFICE NO. 1 FOR A TERM EXPIRING JUNE 30, 2010; TO
OFFICE NO. 2 FOR A TERM EXPIRING JUNE 30, 2011; TO
OFFICE NO. 3 FOR A TERM EXPIRING JUNE 30, 2012; TO
OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30, 2013; TO OFFICE
NO. 6 (TENANT COMMISSIONER); AND APPOINTMENT DEFERRED TO OFFICE
NO. 7 (TENANT COMMISSIONER 62 YEARS +) ";
2) Take nominations and adopt Resolution No. 2009 -017 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -029 APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 3 FOR TERM TO JUNE 30, 2011; AND -
TO OFFICE NO. 4 FOR A TERM TO JUNE 30, 2011; AND -
TO OFFICE NO. 5 FOR A TERM TO JUNE 30, 2011"
3) Take nominations and adopt Resolution No. 2009 -019 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -031 APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY: TO OFFICE NO. 4 for a term to June 30, 2011;
and - TO OFFICE NO. 5 FOR A TERM TO JUNE 30, 2011;
AND - TO OFFICE NO. 6 (SVHS) FOR A TERM TO JUNE 30,
2010; AND - TO OFFICE NO. 7 (BPHS) FOR A TERM TO JUNE 30,
2010; AND - TO OFFICE NO. 8 (NPHS) FOR A TERM TO
JUNE 30, 2010."
City Council Agenda
July 1, 2009
Page 4
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Pro Tem Monica Garcia for discussion on the following:
Request for Council discussion and direction to staff regarding the use of speaker cards
for the public communications portion of the City Council meetings
•I117 ►'rl�r• 1
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. June 25, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at 626.960 -4011, ext. 466 or via e -mail at Inieto cbbaidwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda
July 1, 2009
Page 5
t
IR11,
BALDWIN
P - A, R, K
TO:
FROM:
DATE:
SUBJECT:
101:199b'14
M
Honorable Mayor and Members of the City Council
Lorena Quijano, Finance Director
'j
Warrants and Demands
The purpose of this report is for the City Council to allow the payment of Warrants and
Demands against the City of Baldwin Park.
The Finance Department has recently converted to a new financial system. The Claims
and Demands report format has been modified and continues to report the required
information in accordance with the Government Code.
The payroll of the City of Baldwin Park consisting of check numbers 190410-190486.
Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control numbers 201803 — 202064 for the period of May 17, 2009
through May 30, 2009 inclusive, have been presented and hereby ratified, in the amount
of $403,106.39.
General Warrants, including check numbers 175213 to 175412 inclusive, in the total
amount of $948,289.02 constituting claims and demands against the City of Baldwin Park,
are herewith presented to the City Council as required by law, and the same hereby
ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
• 01,14
Receive and File
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The purpose of this report is to seek approval of the City Council of requests for
plaques, proclamations and certificates; and to recap approved emergency requests.
W:1011j*.1
The following requests for plaques and certificates were received:
The following emergency requests for plaques and certificates were received.-
Time/Date/Place of
Date Needed
Requested By
List of Honorees
Presentation
Department of
Proclamation: July as Park
7-.00pm/July 16 th
Proclamation
Parks and
and Recreation month
Concert in the Park,
07-16-09
Recreation
Morgan Park
The following emergency requests for plaques and certificates were received.-
RECOMMENDATION
It is* recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
Time/Date/Place of
Date Needed
Requested By
List of Honorees
Presentation
Mayor Lozano
Lidia Rivas, BP Resident
3:00pm/June 27"'
Certificate
80th Birthday Celebration
Taste of Texas
06-27-09
Restaurant, Covina
RECOMMENDATION
It is* recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
Mayor Lozano called the meeting to order at 6:11 p.m.
go] I101_iI�
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Mayor / Chair Lozano.
Absent: Council member / Member Pacheco, Mayor Pro Tern / Vice Chair
Monica Garcia.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Deputy City Clerk Nieto.
Mayor Pro Tern Monica Garcia and Council member / Member Pacheco were
excused until their arrival
Council member / Member Pacheco arrived at 6:23 p.m.
NONE
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT •` •'
Properties:
8437 - 004 -059 4212 Maine Avenue
8437 - 004 -060 14417 Ramona Boulevard
8437 - 004 -061 14433 Ramona Boulevard
Henry H. and Kao Chang
J and J Warehouse Company, LLC
14433 Baldwin Park, LLC
Page 1 of 3
8437 - 004 -062 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437 - 004 -063 Not Available J and J Warehouse Company, LLC
8437 - 004 -064 14467 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -065 14519 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -066 14483 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -067 14455 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -068 14401 Ramona Boulevard Bank of America
8437 - 004 -069 4124 Maine Avenue J and J Warehouse Company, LLC
8437 - 004 -070 4124 Maine Avenue Roxbury Properties
8437 - 004 -959 14521 Ramona Boulevard Valley County Water District
8554 - 001 -011 14412 Ramona Boulevard Tacos Mexico, Inc.
8554 - 001 -012 14408 Ramona Boulevard Ramon and Francisca Arias
8554 - 001 -900 14403 Pacific Avenue City of Baldwin Park
8554 - 001 -901 14426 Ramona Boulevard City of Baldwin Parl
8554 - 001 -904 Not Available City of Baldwin Park
8554 - 001 -907 Not Available City of Baldwin Park
8554 - 001 -910 4024 Maine Avenue City of Baldwin Park
Commission Negotiators: Vijay Singhal, Joseph W. Pannone
Negotiating Parties: Above -named property owners and The Olson Company
Under Negotiation: Price & terms of payment
RECONVENE IN OPEN SESSION
The City Council / Commission reconvened in open session with all members
present.
REPORT FROM CLOSED SESSION
No reportable action was taken
Page 2 of 3
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the City Council & Community Development
Commission at their meeting held July 1, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 3 of 3
MINUTES
CITY OF BALDWIN PARK WEDNESDAY, JUNE 17,
CITY COUNCIL` 2009
7:00 p.m. COUNCIL
CHAMBERS
. . . . . 14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the
above time and place.
INVOCATION
Led by Mayor Pro Tern Monica Garcia
PLEDGE OF ALLEGIANCE
ANNOUNCEMENTS
Mayor Lozano adjourned in memory of Jose Mejia, father of City Council
secretary Rosa Caballero and Alfonso Jimenez, Baldwin Park resident.
Council member Pacheco requested prayers for Brian Gonzales, child injured
in car accident that took place in the city. He congratulated all of the graduates of
the local high schools.
City Treasurer Maria Contreras congratulateU A IU ,U %-iU IL U CZ U- Iii- 4
1 st
Wedding Anniversary. Mayor Pro Tem Monica Garcia adjourned in memory of
Christian Torres Rodriguez, resident & student at Tracy Elementary.
Mayor Lozano thanked the Chief of Police for the increased patrolling of the
graduation parties in the city
Present: None.
Absent: None.
Also Present: City Treasurer Contreras, City Clerk Rubio, Deputy City Clerk
Nieto, Community Development Manager Marc Castagnola,
Council member Marlen Garcia, Director of Public Works William
Galvez, Chief of Police Lili Hadsell, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Page 1 of 8
Carrillo Jr., Chief Executive Officer Vijay Singhal, Mayor Pro Tern
Monica Garcia, Council member Pacheco, Council member
Bejarano, Mayor Lozano, Director of Finance Lorena Quijano.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Certificate presentation to St. John's King and Queen, Joshua Ebiner and
Cristina Ramos
Presentation was deferred to a future date
PUBLIC COMMUNICATIONS
Ken Woods, resident / business owner spoke about the State of the City address
and housing desires of the residents of the city
Esther Schiller, Executive Director and Marlene Gomez, Associate Director of
Smokefree Apartment Registry spoke about the detriments of smoking in
apartment complexes
Jesse Rudy Escalera, resident spoke about issues on his street including
overcrowding, vehicles, graffiti. He requested that the Police Department come
out and observe the situation
Ray Alber, business owner spoke about the closed session agenda item and
wanted to know what was going on with the process. He requested that the
Council share their vision with the public
John, resident thanked the Council and staff for attending his graduation and
spoke about his involvement with the Keep Youth Tobacco Free program; thanked
the Council for approving the ordinance that would increase enforcement of youth
tobacco sales; Zodin Delrosario also thanked the Council for approving the
ordinance and spoke about the importance of enforcement. Congratulated the city
for producing good students
Thomas Cary, resident commented about the new design of the NOW; Morgan
Park; closed session items; redevelopment
Chris Agrella, candidate for the 32nd Congressional seat spoke about budget
cuts in local agencies, including reducing travel budgets.
John Rios, resident commented about some overgrown vegetation in his
neighborhood and provided photos of possible code violations in his neighborhood
Greg Tuttle, business owner spoke about various issues including Superior
market, photographs of Council members, and the minutes of the May 20th
meeting
Public Communications were closed at 7:40 p.m.
Council member Pacheco announced the city's new reusable tote bag sale
Page 2 of 8
SUBSEQUENT NEED ITEM ADDED
Motion: Add SUBSEQUENT NEED ITEM ADDED
Moved by Mayor Lozano, seconded by Council member Pacheco.
RESOLUTIONS AUTHORIZING THE CITY ATTORNEY /GENERAL COUNSEL
TO COOPERATE WITH THE LEAGUE OF CALIFORNIA CITIES, OTHER
CITIES AND COUNTIES IN LITIGATION CHALLENGING THE
CONSTITUTIONALITY OF ANY SEIZURE BY STATE GOVERNMENT OF THE
CITY'S STREET MAINTENANCE FUNDS AND COMMISSION'S
REDEVELOPMENT FUNDS
Motion: waive further reading, read by title only and adopt Resolution No.
2009 -026 and Community Development Commission Board waive further
reading, read by title only and adopt Resolution No. 452 authorizing the city
attorney and general counsel to cooperate with the League of California Cities,
the Community Redevelopment Association, other cities and counties in
litigation challenging the constitutionality of any seizure by state government of
the city's street maintenance funds and Commission's tax increment.
Moved by Council member Pacheco, seconded by Mayor Lozano.
Motion: Approve CONSENT CALENDAR with the exception of #7
Moved by Mayor Lozano, seconded by Council member Marlen Garcia.
City Council received and filed.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR
THE PERIOD OF JUNE 17, 2009 - JUNE 30, 2009
amity oft-11-le plaques,
U approved the preparation an presentation plese
proclamations and certificates as outlined in the staff report.
3. MINUTES
City Council approved the minutes of the special meeting of June 3, 2009.
City Council rejected the claims of Philip Rodriguez, Angel Navar and Guillermo
Iturralde and directed staff to send the appropriate notices of rejection to the
claimants.
City Council waived further reading, read by title only and adopted Resolution
No. 2009 -025 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL
Page 3 of 8
APPROPRIATION LIMIT FOR THE FISCAL YEAR 2009 -2010.
6. REBALANCING OF THE EXISTING GENERAL PLAN FEE TO MAKE IT
PROPORTIONATE TO THE PROJECT SIZE AND VALUE, PROVIDE RELIEF
FOR INDIVIDUAL PERMIT ISSUANCE AND IMPLEMENT A TECHNOLOGY
FEE (GP / T FEE)
City Council waived further reading, read by title only and adopted Resolution
No. 2009 -008 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK APPROVING THE MODIFICATION TO THE
GENERAL PLAN FEE AND CHANGING THE NAME TO THE GENERAL
PLAN / TECHNOLOGY (GP / T) FEE."
The following item was pulled by Mgyor Pro Tem Monica Garcia for separate
discussion:
7. FEDERAL ECONOMIC STIMULUS FUNDING OPPORTUNITY - ENERGY
EFFICIENCY AND CONSERVATION BLOCK GRANT
Mayor Pro Tern Monica Garcia commented about the item and commended
staff for identifying funds. She spoke about the possibility of hiring a
consultant to prioritize on Baldwin Park so that the community would receive
the full benefit of these programs
CEO Singhal commented that staff had had meetings with Edison and
Siemens to discuss opportunities for the city and upcoming assessments that
would be beneficial to the city
Council member Pacheco expressed his support of green and energy
efficiency programs; requested that a consultant be hired through the RFP
process
Motion: approve Resolution No. 2009 -026 and Community Development
Commission Board approve Resolution No. 462 authorizing the city attorney
and general counsel to cooperate with the League of California Cities, the
Community Redevelopment Association, other cities and counties in litigation
challenging the constitutionality of any seizure by state government of the
city's street maintenance funds and Commission's tax increment.
Moved by Mayor Pro Tern Monica Garcia, seconded by Mayor Lozano.
In response to an inquiry from Council member Pacheco, CEO
Singhal stated that ten percent (10 %) of the grant would go to funding
with strict auditing guidelines. General funds would initially be spent with
reimbursements received through the grant process. CEO Singhal stated
that the intent of the consultant would be to guide staff through the process.
Council member Pacheco wanted to ensure that the function of the
consultant would not mirror the services being offered by the Council of
Governments.
8. EXCHANGE OF CITY FUNDS WITH THE METROPOLITAN
Page 4 of 8
TRANSPORTATION AUTHORITY
City Council approved the funds exchange agreement with the MTA which will
initiate the electronic transfer of the flexible STPL funds payment to the City in
the amount of $691,705 after all the documents are in order.
9. GENERAL MUNICIPAL ELECTION RESOLUTIONS
City Council 1) waived further reading, read by title only and adopt Resolution
No. 2009 -010 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, CALLING AND GIVING NOTICE OF
THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 3, 2009, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE
STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES "; 2) waived
further reading, read by title only and adopted Resolution No. 2009 -011 entitled,
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 3, 2009, WITH THE SCHOOL
ELECTION TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE
ELECTIONS CODE" and 3) authorized the Director of Finance to appropriate
funds in the amount of $70,000 from FY 2008 -2009 into account number
100. 10. 120.51100.00000.2 for FY 2009 -2010 (City Clerk cost center, Consultant
Services.)
10. APPROVAL OF COMMUNITY HOUSING DEVELOPMENT
ORGANIZATION'S (CHDO'S) AFFORDABLE HOUSING PROJECT -
PURCHASE AGREEMENT
City Council 1) approved the purchase agreement for the five (5) unit multi-
family rental property located at 13651 Los Angeles Street, Baldwin Park in
partnership with the City's CHDO, Immanuel House of Hope subject to the
finalization and execution of the Affordable Housing Agreement prior to the
close of escrow and 2) authorized the Chief Executive Officer to execute the
purchase agreement and all subsequent documents necessary to complete this
project.
11. APPROVAL OF CONSULTANT SERVICE AGREEMENT BETWEEN THE
CITY OF BALDWIN PARK, THE BALDWIN PARK HOUSING AUTHORITY AND
MDG ASSOCIATES, INC. (See related Item #3 on Housing Authority Agenda)
City Council and Housing Authority approved the Consultant Service Agreement
between the City of Baldwin Park, the Baldwin Park Housing Authority and MDG
Associates, Inc. for the development of 1) FY 2010 -2015 CDBG / HOME Five
Year Consolidated Plan and FY 2010 -2011 Annual Plan; 2) FY 2010 -2015
Analysis of Impediment to Fair Housing Study and 3) FY 2010 -2015 Public
Housing Five Year Agency Plan and FY 2010 -2011 Annual Plan.
SET MATTERS - PUBLIC HEARINGS
Page 5 of 8
12. PUBLIC HEARING TO CONSIDER AMENDING CHAPTER 73 OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON
CERTAIN STREETS
Director of Public Works Galvez presented the report. Mayor Lozano
opened the public hearing for those wishing to speak in favor or opposition.
FAVOR:
Thomas Cary - inquired about the speed measurement in certain areas in town
OPPOSITION:
Cruz Sembello - inquired if the study could be broadened to include other areas
Seeing no further interest, the public hearing was closed
Council member Pacheco inquired about the recommended speed on Puente
Avenue and asked if it could be moved down to 35 or if the proposed ordinance
had to reflect the findings of the study. Director Galvez commented that they
could possibly install the speed study signs or increased enforcement if
speeding continues
Council member Marlen Garcia expressed concern about increasing the
speed on Big Dalton. She inquired about Merced & Big Dalton as the
pedestrian crosswalk. Director Galvez responded that it was not considered an
interior residential cross walk and that classifying the street differently would be
difficult.
Council member Marlen Garcia commented that if the increase was approved,
the residents would express concern about the speeding. Director Galvez
suggested that the ordinance be introduced for first reading, excluding the Big
Dalton segment
Mayor Pro Tern Monica Garcia expressed concerns because speeding does
take place and they hope to get people to slow down on the streets. She further
commented about the study and rationale used to determine speed
Council member Pacheco spoke about the traffic conditions on Big Dalton and
that speed in residential areas needed to be closely monitored
CEO Singhal commented about the challenges at the staff level regarding the
study suggested that this item be deferred to a proposed study session to take
place on July 13.
Director Galvez suggested that Council consider approving the speed survey
with the exception of Big Dalton to avoid any enforcement issues
Council member Marlen Garcia inquired about the installation of a crosswalk
at Merced & Big Dalton or possible traffic calming measures that may be
considered. Director Galvez responded that Big Dalton was similar to Vineland
and that traffic calming devices may be warranted.
Page 6 of 8
Council member Marlen Garcia further commented about the impacts of traffic
on the streets of Baldwin Park due to the freeway expansion.
Mayor Pro Tern Monica Garcia also spoke about traffic calming devices
Motion: waive further reading, read by title only and introduce for first reading
Ordinance No. 1310 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE BALDWIN
PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN
STREETS" excluding the Big Dalton segment
Moved by Council member Marlen Garcia, seconded by Mayor Pro Tern Monica
Garcia.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Mayor Pro Tern Monica Garcia addressed the comments regarding the Sheriff's
department and the Council was not considering bringing in the sheriffs
Mayor Pro Tern Monica Garcia inquired about the issuance of speaker cards for
public communications and requested Council consensus to bring forward
speaking cards so that everyone was included. Council member Pacheco
inquired about the format of the card and if it would have to be brought back for
Council approval. Council member Pacheco expressed his opinion that the
current format used for public communications was fine
It was recommended that this be brought forward for further discussion
Mayor Pro Tern Monica Garcia commented about the intersection of Merced &
Lubican and requested that staff conduct a study there to try and address it and
bring forward findings to the Council
Council member Marlen Garcia announced the Baldwin Park Police
Department's participation in carrying the torch through the City for the Special
Olympics; she also spoke about the Sierra Vista High School Swim Team and
their successful competition in the CIF finals. It was requested that they be invited
to a future Council meeting for recognition. Lastly she spoke about the premiere
of the movie Food, Inc. which featured a Baldwin Park family and highlighted their
eating and fitness habits. She thanked her Council colleagues and staff for all of
their support.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned in
memory of Jose Mejia and Alfonso Jimenez at 8:26 p.m.
Approved as presented by the Council at their meeting held July 1, 2009.
Page 7 of 8
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 8 of 8
CITY OF BALDWIN PARK
CITY COUNCIL
MINUTES
WEDNESDAY, JUNE 03,
2009
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the
above time and place.
CALL TO ORDER
INVOCATION
Led by Council member Bejarano
PLEDGE OF ALLEGIANCE
ANNOUNCEMENTS
Council member Marlen Garcia adjourned in memory of Patricia Thomas Allen,
wife of Covina Mayor Walt Allen; the meeting was also adjourned in memory
Gregory Anguiano
Council member Pacheco commented about recent graduation events that he
had attended and invited the BPACE LVN graduates to attend a future City
Council meeting for recognition
•__•_-
Present: Council member Bejarano, Council member Marlen Garcia,
Council member Pacheco, Mayor Pro Tern Monica Garcia, Mayor
Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Page 1 of 7
Presentation to City of Baldwin Park Senior of the Year Maria Nieves Salinas
and School District Senior of the Year Maria Orozco
Mayor Lozano, joined by the City Council, Clerk & Treasurer presented plaques
to the Seniors of the Year
Certificates of Recognition for Spring Job Fair vendors and city staff
participants
Mayor Lozano, joined by the City Council, Clerk and Treasurer presented
certificates of recognition to the job fair participants and city staff
Recognition of Margarita Vargas for her 21 years of service with the Baldwin
Park Unified School District
Mayor. Lozano, joined by the City Council, Clerk & Treasurer presented Mrs.
Vargas with a plaque in recognition of her service with the Baldwin Park Unified
School District
PUBLIC COMMUNICATIONS
Mayor Lozano acknowledged the dignitaries who were present at the meeting
Mayor Lozano acknowledged Margaret -3aloniSen'S birthday and the Coup �cil a..d
audience wished her a happy birthday
Principal Hamilton of Central Elementary introduced the student particpants of
the History Day Club and they expressed their appreciation to the Council for their
support. Destiny Garcia, Daniel Barbosa and student Velasquez each spoke
about their experiences about their trip to Sacramento
Elisa Clifford, Southern California Edison provided an overview of the state of the
system for SCE and complimented staff on the recent Police Open House event.
She reported a decrease in the number of new cUSIVIIICIJ and spoke about the
innovations and upgrades that will be coming in the next five years
Ken Woods, resident /business owner spoke about a resolution previously
adopted by the City Council and the need for a supermarket in the former
Albertson's shopping center
Thomas Cary, resident spoke about various issues related to the City Council
including
Leslie Brito, resident /mediator for the day laborers provided information on the
organization
Miguel Valencia, representative, Day Laborers of Baldwin Park addressed the
differences between the groups in the city
Jesus Barragan, resident representative of day laborers
Juan Osorio, resident and secretary of board of directors for the Jornaleros spoke
Page 2 of 7
about the desire to have some sort of identification (with City Interpreter Salceda)
Roberto Zapata, resident spoke provided a history on day laborers in the state of
California (with the assistance of City Interpreter Salceda)
Margaret Salonisen, Baldwin Park Chamber of Commerce President commented
on the successful installation event and announced a grand opening event that
would be taking place in the near future
Greg Tuttle, business owner commented about dates on reports he previously
presented to the Council and recent violence in the city. Inquired to the Mayor on
several issues and to Council member Bejarano regarding his father and a prior
investigation
Cecelia Lee, business owner expressed that her roots are in Baldwin Park, Police
Activity Reports, speaker Tuttle and decorum in the Council Chamber
Seeing no further interest, the public communications were closed at 8:05
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR with the exception of Item #7
Moved by Mayor Lozano, seconded by Council member Marlen Garcia.
1. WARRANTS AND DEMANDS
City Council received and filed.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR
THE PERIOD OF JUNE 3, 2009 - JUNE 16, 2009
City Council approved the preparation and presentation of the plaques,
proclamations and certificates as outlined in the staff report.
3. MINUTES
City Council approved the minutes of the special meeting of May 6, 2009 and
the minutes of the special and regular meetings of May 20, 2009.
4. CITY TREASURER'S REPORT - APRIL 2009
City Council received and filed.
5. AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST
FOR PROPOSALS FOR JANITORIAL SERVICES FOR ALL CITY FACILITIES
City Council authorized staff to advertise the RFP for the janitorial services for
the City.
6. RESOLUTION NO. 2009 -023 FINDING A SEVERE FISCAL HARDSHIP WILL
EXIST IF ADDITIONAL LOCAL PROPERTY TAX FUNDS ARE SEIZED AND
Page 3 of 7
UNFUNDED MANDATES ARE ADOPTED BY THE STATE OF CALIFORNIA
City Council waived further reading, read by title only and adopt Resolution No.
2009 -023 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK FINDING A SEVERE FISCAL HARDSHIP WILL EXIST IF
ADDITIONAL LOCAL PROPERTY TAX FUNDS ARE SEIZED AND
ADDITIONAL UNFUNDED MANDATES ARE ADOPTED BY THE STATE OF
CALIFORNIA."
The following item was pulled by Council member Pacheco for separate
discussion:
7. AUTHORIZE REQUEST FOR PROPOSALS FOR PROGRAM MANAGER
AND ENGINEERING & ARCHITECTURAL SERVICES FOR TRANSIT
CENTER PARKING FACILITY
Council member Pacheco commented about the securing of funding for this
project and the years that it took for the project to move foward. Director
Gaivez stated that it would take approximately 18 months to construct this
project. Council member Marlen Garcia clarified that this project was
spearheaded by the City Council in prior years and that through the support of
Congresswoman Hilda Solis, funding wsa secured
Motion: authorize staff to advertise an RFP for Program Management
Services and an RFP for Architectural / Engineering Services.
Moved by Council member Pacheco, seconded by Mayor Lozano.
8. AUTHORIZE REQUEST FOR PROPOSALS FOR DESIGN SERVICES FOR
MAINE AVENUE STREET IMPROVEMENTS
City Council authorized staff to advertise an RFP for Design Services.
9. PUBLIC HEARING TO CONSIDER APPROVAL OF AN AMENDMENT TO FY
2008 -2009 ANNUAL ACTION PLAN TO INCLUDE THE AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2009 (AARA) COMMUNITY
DEVELOPMENT BLOCK GRANT - RECOVERY (CDBG -R)
Housing Manager Ruelas presented the report. Mayor Lozano opened the
public hearing for those wishing to speak in favor or opposition. Seeing no
interest, the public hearing was closed.
Motion: 1) approve the proposed amendment to the FY 2008 -2009 Annual
Action Plan to include the $395,726 in Community Development Block Grant -
Recovery (CDBG -R) funds and 2) allocate the CDBG -R funds to Street
Improvement Project.
Moved by Council member Bejarano, seconded by Mayor Lozano.
10. PUBLIC HEARING FOR REGARDING THE APPLICATION FOR THE
NEIGHBORHOOD STABILIZATION PROGRAM (NSP) FUNDS FROM THE
Page 4 of 7
STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT
Housing Manager Ruelas presented the report. Mayor Lozano opened the
public hearing for those wishing to speak in favor or opposition.
71161MM
OPPOSITION:
Cruz Sembello inquired about the stability of the funding agreement
considering the uncertain economy in El Monte
Thomas Cary inquired about the housing being available for legal residents of
the city, county, state and country only; also addressed the possible bankruptcy
of the city of El Monte
Seeing no further interest, the public hearing was closed. Community
Development Manager Castagnola and Housing Manager Ruelas clarified
that the MOU was only for administration of the funds
Mayor Pro Tern Monica Garcia expressed the opinion that the intent of this
matter was to beautify blighted areas in the city; Council member Pacheco
stated his support of this item and the benefits it would provide
Motion: 1) conduct the public hearing to receive public comment on the
application that will allow the City to receive $970,226 in Neighborhood
Stabilization Program (NSP) funds from the State of California Department of
Housing and Community Development to primarily help stabilize and revitalize
communities hard hit by the mortgage crisis; 2) approve the NSP Sub recipient
Agreement with the City of El Monte; 3) approve the City's Anti - Displacement
and Relocation Plan; 4) waive further reading, read by title only and adopt
Resolution No. 2009 -020 entitled, "A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR
FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY
AMENDMENTS THERETO FROM THE STATE OF CALIFORNIA
NEIGHBORHOOD STABILIZATION PROGRAM (NSP;)" and 5) authorize the
Chief Executive Officer to execute and submit all required documents on behalf
of the City in conjunction with the NSP.
Moved by Mayor Pro Tern Monica Garcia, seconded by Mayor Lozano.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Council member Bejarano addressed comments made by speaker Tuttle
regarding his father
Report by the Police Department on Baldwin Park Crime Statistics and
trends
Page 5 of 7
Chief Hadsell announced the arrest of a suspect in a recent shooting incident
Chief Hadsell and Lt. Reynoso presented an overview of part one crimes in
the City of Baldwin Park
Mayor Lozano expressed his gratitude to the Police Department and spoke
about the stereotypes in the community
Council member Bejarano commented about the past history and that he feels
safe in the City of Baldwin Park; thanked the Chief and her department for the
work that they do
Council member Marlen Garcia echoed the sentiments of her Council
colleagues, speaking about neighboring cities and the challenges they are
having. She further commented that the actions of the public reflect negatively
on the community
Mayor Pro Tern Monica Garcia echoed the comments of Council member
Bejarano and spoke about the increased, acknowledged Chief of Police and the
Police Department for their commitment to the community, recognizing
challenges
Council member Pacheco acknowledged the hard work and dedication of the
police department staff, stating the crime is a community issue and that the
residents and staff must work together
Report by Mayor Lozano and Council member Marlen Garcia on the Home
Depot and Day Labor issue
Mayor Lozano spoke about a meeting and agreement that was reached
between the City and the day laborers; he spoke about identification for the
members and the issues that were ongoing at the Home Depot Center. Thanked
them and expressed extreme optimism for a favorable outcome
Council member Marlen Garcia thanked Leslie Brito, liaison between the city
and day laborers; at issue was the identification of the group and the challenges
that have been encountered
Council member Bejarano congratulated the Council and day laborer
participants and expressed sympathy for the situation and circumstances that
they are in. He reiterated the sentiment that the Home Depot site was not an
appropriate venue. He further requested that if they are going to be recognized
as an organization , significant controls such as business license & membership
should be on file.
Council member Pacheco expressed his continued support of the day laborers
and the formation of a center for them. He was glad to see progress and stated
the significance of the poor economy.
Council member Marlen Garcia stated that she was bringing forward concerns
of the people in the community, not criminalizing the individuals who were
Page 6 of 7
seeking work
Mayor Pro Tern Monica Garcia recognized the participants for moving forward
on this matter because it is of significant importance. The group should be self -
sufficient and organized to protect the participants. She encouraged them to
keep moving forward
Mayor Lozano stated his optimism that the members would come through and
thanked them for their participation
Request by Council member Bejarano and supported by Mayor Lozano,
Mayor Pro Tern Monica Garcia and Council member Marlen Garcia for
discussion on the following:
Discussion and direction regarding an investigation to determine if Council
member Pacheco engaged in berating an Executive Team Member
Council member Bejarano stated a provision of the Fair Employment &
Housing Act that mandates somebody who is a supervisor or manager to report
or address allegations of harrassment. His request for an investigation is what
would be required by law.
Noted that the closed session that took place that evening to address the matter
was not attended by Council member Pacheco.
Council member Pacheco expressed his belief that this was a
politicallymotived request and emphasized that he had never disrespected
anyone. He further alleged that the process being followed was not in
accordance with law and that he would not be participating in this matter
Motion: undertake an investigation of the alleged berating of an Executive staff
member by Council member Pacheco
Moved by Council member Bejarano, seconded by Council member Marlen
Garcia.
There being no other matters for discussion the meeting was adjourned in
memory of Patricia Thomas Allen and Gregory Anguiano at 9:00 p.m.
Approved as presented by the Council at their meeting held June 17, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 7 of 7
TO:
FROM:
DATE:
SUBJECT:
�kG
AGENDA STAFF REPORT
Honorable Mayor and City Council Mem
Leticia Lara, Human Resources Man
July 1, 2009
Claim Rejection
This report requests the City Council reject the Claims for Damages to Person or
Property received for filing against the City.
In order for the statute of limitations to begin on the claims received, it is necessary for
the City Council to reject the claim by order of a motion and that the claimant is sent
written notification of said action.
Staff recommends City Council reject the claim of Mauricio Lupercio and direct staff to
send the appropriate notices of rejection to claimant.
Attachment(s)
Claim filed by:
• Lupercio, Mauricio- DOL: 6/18/09
CITY OF BALDWIN PARK
��
BALDWIN CLAIM FOR DAMAGES�
INSTRUCTIONS
1. READ CLAIM THOROUGHLY. PERSONNEL'RISK MGM
2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS.
3. THIS FORM MUST BE SIGNED.
4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706
WARNING
• CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED
NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2)
• ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE
OCCURRENCE. (GOVERNMENT CODE SECTION 911.2
Clerk's Official
Filing Stamp
To: City of Baldwin Park C
4. Claimant's Date of Birth (if a minor)
C/ r' lqo
1. Name of Claiman t 5
5. Claima is Oc upation
2. Home Address of Claimant i ( ,%} 6
6. Home Telephone Number
3. Business Address of Claimant 7
7. Business Telephone Number
8. Name and address to which you desire notices or communications to be sent regarding this claim:
Ig W c � Pca ,i 1" cc, ( �C%�C�
9. When did DAMAGE or INJURY occur? 1
10. Names of any City bmployees involved in INJURY or DAMAGE:
If claim is for quitable Indemnity, give date claimant
served with complaint:
11. Where did DAMAGE or INJURY occur?
12. Describe in detail how the DAMAGE or INJURY occurred.
,,� �. I act cars 3- �MS
Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 7(06)
F: \USERLIST\Cityclerk \Administration \Procedures & Forms \Claim for Damages Form CCt Rev 7.06.doc
P - A , R • K
SUBJECT: RESOLUTION 2009 -027 APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING
e
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
FY 2009 -2010 Citywide Landscaping and Lighting Maintenance Assessment District.
The recommended hearing date is July 15, 2009.
ciZehl 14 1
The City has an annual program for the maintenance of landscaping and lighting
improvements, as well as open space improvements, including the maintenance and
operation of traffic signals, street lights, median landscaping, and street trees. It is
recommended that we continue providing this program through special assessments.
On May 20, 2009, the City Council approved a resolution which authorized initiating the
FY 2009 -2010 Citywide Landscaping and Lighting Maintenance Assessment District
(LLMD) and ordered the preparation of the Engineer's Report.
The preparation of the Engineer's Report has been completed. The Engineer's Report
details the legal mechanism to re- establish the district, summarizes the costs and
expenditures of the District, and explains the methodology of distributing the
assessments for obtaining the district revenues.
Resolution 2009 -027 Approving the LLMD Engineer's Report Page 2 of 4
July 1, 2009
DISCUSSION
Over the last 16 years, the Engineer's Report has been prepared adhering to the
procedures established in the 1972 Landscaping and Lighting Act, and which the City
proposes to be continued through Fiscal Year 2009 -2010. As in the previous years, the
City must follow the same procedures such as preparation of an Engineer's Report and
a public hearing in order to proceed with levying assessments.
Submitted for Council's review and approval is the Engineer's Report in accordance
with the requirements of Article 4, Part 2, Division 15 of the State of California Streets
and Highways Code. The assessment rates for FY 2009 -2010 are proposed to remain
unchanged. The average residential property (assuming a 60 -foot street frontage
width) will have an overall landscaping and lighting assessment of $69.42. The
following table shows the FY 2008 -2009 assessments for each zone. The same
assessments are proposed for FY 2009 -2010.
ASSESSMENT RATES
ZONE
LANDSCAPE
LIGHTING
TRAFFIC SIGNALS
Residential
$0.7513
$0.2809
$7.49 per lot
Commercial
$0.7513
$0.5547
$11.87 per lot
Parcel Map #1164 (14
$25.72 per lot
$25.72 per lot
$11.87 per lot
lots)
Tract #: 39090, 39635,
$18.00 per lot
$18.01 per lot
$7.49 per lot
40746, 42828, 41956
*Assessment per foot of adjusted frontage. Since 1997, the revenue of the Citywide Landscaping and
Lighting Assessment District has remained the same.
The public hearing is scheduled on Wednesday, July 15 at 7:00 pm, and it represents
an opportunity for property owners to comment on the district and the related
assessments.
The Engineer's Report fully considers the legal requirements resulting from Proposition
218. The City Council has supported staff's recommendation to rely on an exemption
of Prop 218 (passed in 1997), which allows the renewal of LLMD assessments so long
as the rates are not changed. If the assessment rates are desired changed, then the
balloting requirements under that proposition must be fulfilled.
The Engineer's Report contains details which are ultimately required in order to submit
the assessments to the Los Angeles County Assessor's Office, and which are
thereafter incorporated into the property tax rolls.
Resolution 2009 -027 Approving the LLMD Engineer's Report Page 3 of 4
July 1, 2009
For many years, the LLMD had adequate funds for its existing and new operations. In
recent years, there has been a steady increase in maintenance costs due to larger
landscape areas, the addition of new traffic signals and new street lights, and the higher
costs of energy, water for irrigation, and materials. In order to keep maintenance costs
within district revenues, the City has streamlined a number of maintenance operations
without which otherwise would result in a significant deficit. In FY 2007 -2008, the City
was looking at a fund deficit of over $300,000, but efficiencies were sufficient to avert
program deficits.
The LLMD fund in the FY 2009 -2010 Budget successfully achieves a balance between
expenditures and revenues. Over the last several years, the city has experienced some
revenue increases from the Ad- Valorem component of this fund. This has certainly
helped to ameliorate the imbalance due to the increasing costs needed to maintain the
District, especially in light of significant increases in energy costs. As always, Staff
continually looks at new ways to reduce costs or enhance revenues.
FISCAL IMPACT
The following is a summary of revenues and expenditures anticipated for the
Landscaping and Lighting Assessment District for FY 2009 -2010:
Estimated Beginning Fund Balance 7/1/2009 $103,6001
FY 09 -10 Estimated Revenue
Assessment Revenue FY 2009 -2010 $910,700
. . . . . . . . . . . . . . . . . .
..................... . ............................ . . . . . . . . . . ...................................................... . . . . ................................................... . .................................................... . ........................... : . . . . . ....................... . . . . . ....................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
County Ad Valorem Tax $774,000
. . . . ........... . . ............................ . . . . . . . . . . . . . . . . ............................... . . . . . . . . . . . . . . . . . . . . . . .......... . . . ............................................. . ........................................ . . . . . . . . . . . ............................... : .......................... . . . . . . .......................... . . . . . . . . . . . . . . . . . ............... . .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .............
Penalties, Late Taxes, Earnings $93,500
................ . . .............. . . ........................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................. . . . ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; . . . . . .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Total Revenue: $i,77a,2uu�
FY 09 -10 Projected Expenditures
Street Lighting $590,700
.......................... . . . . . . . . . . . . . . . . . ................. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .......... . . . . . . . . . . . . . . . . .............. . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...................... . . . . . . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ........ . . . . . .......... . ................ . ..........
Landscaping $840,000
_ .
...................... . .............. ... ............. ................ ..................... ............... ........._...... ... ... ...... .......... ....... ............... _._..... . ............... ........__..__..._............................... ................ ......._............................ ................ .............. ... .................
.........
Traffic
.......................................... Signals ............................... 285,000 . . . . . . . . . . . .
............. . ........................................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; ..................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Total Expenditures, . . . . .
$1,715,700
FY 2009 -10 Operating Reserve /Deficit $62,5001
Projected Balance 6/30/2010
Resolution 2009 -027 Approving the LLMD Engineer's Report Page 4 of 4
July 1, 2009
While the assessment rates has not been increased for over ten years, our operating
costs have been increasing each year as our infrastructure has been expanded by the
addition of new traffic signals and streetlights, combined with the increasing energy
costs. However, staff is always searching for new ways to improve service delivery and
utilizing more efficient energy consumption and superior technologies.
RECOMMENDATION
Staff recommends that the City Council waive further reading, read by title only, and
adopt Resolution 2009 -027 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, DECLARING THE INTENT TO LEVY
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING."
ATTACHMENTS
1. Resolution No. 2009 -027
2. Engineer's Report dated June 10, 2009
ATTACHMENT 1
RESOLUTION NO. 2009 -027
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications, an estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
LAND SOAPING AINU LIGHT
iiiG IVIAI V I GNAhVCE ASSGSSMEN T DIS T RiC T
(Hereinafter referred to as "District "); and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2009 -2010 for
the construction and continued maintenance of certain public facilities within the
Resolution No. 2009 -027
Page 2 of 3
Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and
benefit said District as said area is shown and delineated on a map shown in the
Engineer's Report on file in the office of the City Engineer, open for public inspection,
and herein so referenced and made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 1,
2009, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments, or objections in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest, convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish
summary of this Resolution in the San Gabriel Valley Tribune, a newspaper of general
circulation in said City; said publication shall not be less than ten (10) days before the
date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and /or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813 -5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 1St day of July 2009.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
Resolution No. 2009-027
Page 3 of 3
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2009-027 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on July 1, 2009 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
ATTACHMENT 2
LIGHTING MAINTENANCE DISTRICT
a Q
F,Av R1,
C/ T r OF
,pIi f�►�17A1:71
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
A,1MCjRI*45&"11flAiWM
TABLE OF CONTENTS
Certificates.............................. ......................................................................... iv
Report................................................................ ............................................... 1
Part A - Description of Improvements ................................................... 3
PartB - Estimate of Cost ...................................................................... 4
Part C - Assessment Roll ...................................................................... 5
Part D - Method of Apportionment of Assessment ............................... 6
Part E - Property Owner List and Assessment Roll ............................ 10
Part F - Assessment District Diagram ................................................. 10
Page i
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page ii
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
ENGINEER'S REPORT
CERTIFICATES
The undersigned, acting on behalf of Bureau Veritas, respectfully submits the enclosed
Engineer's Report as directed by the City Council of the City of Baldwin Park pursuant to the
provisions of Article XIIID, Section 4 of the California Constitution, and the Landscaping and
Lighting Act of 1972, Sections 22500 et seq. of the California Streets and Highways Code. The
undersigned certifies that he is a Professional Engineer, registered in the State of California.
Dated: .tune 10, 2009 By:
y Stephe on, P. E.
R.C.E. No.20354
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto
attached, was filed with me on the day of , 2009.
City Clerk
City of Baldwin Park
Los Angeles County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roil and
Assessment Diagram thereto attached, was approved and confirmed by the City Council of the
City of Baldwin Park, California, on the day of 2009.
City Clerk
City of Baldwin Park
Los Angeles County, California
M
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 1
FISCAL YEAR 2009 -10
CITY OF BALDWIN PARK
ENGINEER'S REPORT PREPARED PURSUANT
TO THE PROVISIONS OF THE
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679
OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in
accordance with the Resolution of Initiation, adopted by the Council of the City of Baldwin Park,
State of California, in connection with the proceedings for:
CITY OF BALDW IN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
herein after referred to as the "Assessment District ", 1, Roy Stephenson, P.E., authorized
representative of Bureau Veritas, the duly appointed ENGINEER OF WORK, submit herewith the
"Report" consisting of six (6) parts as follows:
PART A: DESCRIPTION OF IMPROVEMENTS
This part describes the improvements in the Assessment District. Plans and specifications for the
improvements listed in Part A are on file with the City Engineer. Such plans and specifications are
incorporated herein by reference.
PART B: ESTIMATE OF COST
This part contains an estimate of the costs for maintenance of the improvements within the District
for Fiscal Year 2009 -10, including incidental costs and expenses in connection therewith. This
estimate is also on file with the City Engineer.
PART C: ASSESSMENT
This part contains an assessment of the estimated cost of the improvements on each benefited lot
or parcel of land within the Assessment District.
PART D: METHOD OF APPORTIONMENT OF ASSESSMENT
This part describes the method of apportionment of assessments, based upon parcel classification
of the land within the Assessment District, in proportion to the estimated benefits to be received.
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 2
PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net
amount to be assessed upon benefited lands within the Assessment District.
PART F: ASSESSMENT DISTRICT DIAGRAM
This part incorporates, by reference, the "Assessment Diagram ", which is a diagram of the
Assessment District showing the exterior boundaries of the Assessment District and the lines and
dimensions of each lot or parcel of land within the Assessment District. This Diagram has been
prepared by the Engineer and is on file with the City Engineer. The lines and dimensions of each lot
or parcel within the Assessment District are those lines and dimensions shown on the maps of the
Assessor of the County of Los Angeles for the year when this Report was prepared. The Assessor's
maps and records are incorporated by reference herein and made part of this Report.
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 3
PART A
DESCRIPTION OF IMPROVEMENTS
The facilities, which have been constructed within the City of Baldwin Park, and those which may
be subsequently constructed, will be operated, serviced and maintained as generally described as
follows:
DESCRIPTION OF IMPROVEMENTS
FOR THE CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FISCAL YEAR 2009 -10
The proposed improvements include the construction, operation, servicing and maintenance of
landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public
.rights -of -way within the Assessment District; including but not limited to, personnel, electrical
energy, utilities such as water, materials, contracting services, and other items necessary for th e
satisfactory operation of these services described as follows:
Landscaping and Appurtenant Facilities
Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and
rnirh anri gutter maintenance adjacent to Street trees, and appurtenant facilities; in public street
and public rights -of -way, including parkways, medians and dedicated easements within the
boundary of said Assessment District.
Lighting and Appurtenant Facilities
Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals,
metering devices and appurtenant facilities as required to provide safety lighting and traffic
signals in public streets and public rights -of -way and easements within the boundaries of said
Assessment District. Power for the street lights and traffic signals shall be furnished by the
Southern California Edison Company or its successors and shall be adequate for the intended
purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of
California.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant
facilities, including repair, removal or replacement of all or part of any of the landscaping, public
lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or
injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning,
sandblasting and painting of walls and other improvements to remove or cover graffiti.
Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of
any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or
energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation
of landscaping or appurtenant facilities.
The plans and specifications for the improvements, showing the general nature, location, and the
extent of the improvements, are on file in the office of the City Engineer and are incorporated herein
by reference.
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Citywide Landscaping and Lighting Maintenance District Page 4
PART B
ESTIMATE OF COST
The estimated cost of the construction, operation, servicing and maintenance of the improvements
for Fiscal Year 2009 -10, as described in Part A, are summarized herein and described below. All
costs include administration and utilities where applicable.
CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FY 2009 -10
Budget
Estimated Beginning Balance 07/01/2009 $103,600
FY 09 -10 Estimated Revenue
Assessment Revenue FY 2009 -2010 $910,700
County Ad Valorem Tax $774,200
Penalties, Late Taxes, Earnings $93,500
Total Revenue $1,778,200
FY 09 -10 Projected Expenditures
Street Lighting $590,700
Landscaping $840,000
Traffic Signals $285,000
Total Expenditures $1,715,700
FY 09 -10 Operating Reserve / Deficit $62,500
Projected Balance 06/30/2010
Beginning Fund Balance
$103,600
FY 09 -10 Revenues
$1,778,200
FY 09 -10 Expenditures
$1,715,700
Projected Fund Balance 06/30/2010
$166,100
The 1972 Act requires that a special fund be set -up for the revenues and expenditures of the
District. Funds raised by assessment shall be used only for the purpose as stated herein. A
contribution to the District by the City may be made to reduce assessments, as the City Council
deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next
fiscal year.
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 5
PART C
ASSESSMENT ROLL
The assessment set forth for each parcel is shown on the Assessment Roll for the District,
submitted separately, as "Part C - Assessment Roll for City of Baldwin Park, Landscaping and
Lighting Maintenance District, Fiscal Year 2009 -10 ", which exhibit is incorporated by reference
herein and is on file in the office of the City Clerk.
The Assessment Roll lists all parcels within the boundaries of the District as shown on the
Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of
Los Angeles, which is by reference made part of this report.
Assessments are not levied upon public streets, utility easements, right -of -way, and common areas.
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Citywide Landscaping and Lighting Maintenance District Page 6
PART D
METHOD OF APPORTIONMENT OF ASSESSMENT
GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972,
permits the establishment of assessment districts by cities for the purpose of providing certain
public improvements which include construction, operation, maintenance and servicing of street
lights, traffic signals, parks and landscaping.
The 1972 Act requires that maintenance assessments be levied according to benefit rather than
according to assessed value. Section 22573 of the 1972 Act requires that maintenance
assessments must be levied according to benefit rather than according to assessed value. This
Section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated benefit to be received by
each such lot or parcel from the improvements."
"The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
(commencing with Section 5000)) fof the California Streets and Highways Code]."
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any
assessment to the proportional special benefit conferred on the property. Because assessments
are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of
the California Constitution.
The 1972 Act permits the designation of zones of benefit within any individual assessment district if
"by reasons or variations in the nature, location, and extent of the improvements, the various areas
will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act
requires the levy of a true "assessment' rather than a "special tax."
ASSESSMENT METHODOLOGY
The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties within
the District and all parcels benefit from the maintenance of the improvements. The assessment of
cost upon each parcel was apportioned in accordance with the estimated benefit received. Traffic
signal maintenance costs are assessed throughout the district on a per parcel basis. The criteria for
the assessment spread of lighting and landscaping is as follows:
Rectangular lots - street frontage
2. Irregular lots - width of lot at setback line
- average of front and rear lot line lengths or
- street frontage, whichever is most representative of benefit
3. Flag lots - one -half of total footage to each of the two lots
4. Corner lots - the narrowest frontage
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Citywide Landscaping and Lighting Maintenance District Page 7
Excepted from the assessment would be the areas of public streets, public avenues, public lanes,
public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways, and that portion of public property that is not developed and used
for business purposes similar to private commercial, industrial and institutional activities.
BENEFIT ZONES
The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2
includes all commercial and industrial parcels that are assessed for street lighting and traffic signal
maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed
for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment
Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping,
lighting and traffic signal maintenance.
The proposed assessment for Fiscal Year 2009 -10 is derived by apportioning a part of the total cost
shown in Part B among the assessable parcels in proportion to the estimated benefits.
A rnnrtinn of the Assessment District Revenues is derived from Countywide Property Taxes or the
Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has designated
a percentage to be used for lighting and landscape purposes.
nacr_rintion
Frontage and I
Parcel Counts I
Proposed
Assessment
Assessment
Revenues*
Zone 1 & 2 (Street Lighting)
2. Commercial / Industrial
92,308 L.F.
$0.5543 / L.F.
$ 51,166
1. Residential
649,387 L.F.
$0.2809 / L.F.
$ 182,413
Zone 3 (Landscaping)
All Parcels
(excluding Zone 4)
741,695 L.F.
$0.7513 / L.F.
$ 557,236
Zone 4 (Lights /Landscaping)
Tract # 39090, 39635,
40746, 42828, & 41956
160 Lots
$36.01 / Lot
$ 5,762
Parcel #1164
14 Lots
$51.44 / Lot
$ 720
Zone 2 (Traffic Signals)
Commercial / Industrial
(including Parcel #1164)
914 Lots
$11.87 / Parcel
$ 10,849
Zone 1 & 4 (Traffic Signals)
All Parcels
13,694 Lots
$7.49 / Lot
$ 102,568
Grand Total
$ 910,714
The assessor's parcel number and the amount of assessment upon each lot or parcel are shown
on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los
Angeles County Auditor - Controller for the inclusion on the 2009 -10 tax roll.
mA$project\baldwin park \ #fy 09- 10 \Ilmd\ table& report \engreport0910draftllmd.doc Bureau Veritas
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 8
PART E
PROPERTY OWNER LIST AND ASSESSMENT ROLL
A list of names and addresses of the owners of all parcels within this District is shown on the last
equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is
hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on
the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park.
PART F
ASSESSMENT DISTRICT DIAGRAM
The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A
diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or
parcel of land within the District has been submitted to the office of the City Clerk of the City of
Baldwin Park, and is hereby made a part hereof by reference.
The lines and dimensions of each lot or parcel within the District are those lines and dimensions
shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and
records are incorporated by reference herein and made part of this report.
mA$project \baidwh park \#fy 09- 10 \ilmd \table& report\engreport0910draftlimd.doc Bureau Y erita
P - A , R , K
SUBJECT. RESOLUTION NO. 2009 -028 APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2009 -2010, DECLARING THE INTENT TO LEVY AND
COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
Citywide Park Maintenance Assessment District for FY 2009 -2010. The recommended
hearing date its July 15, 2009.
The purpose of the Citywide Park Maintenance Assessment District (PMD) is to
generate revenues for the financing of operations and maintenance associated with the
City Parks. It is recommended that the City continue these programs, but also fund
them through special assessments that have been done annually.
In FY 1996 -1997, the Baldwin Park property owner's approved the formation of a Park
Maintenance Assessment District to financially support for these programs, and the
PMD's formation was established in conformance with Proposition 218.
Can May 20, 2009, the City Council approved a resolution which authorized initiating the
FY 2009 -2010 PMD and ordered the preparation of the Engineer's Report.
r
The Engineer's Report has been prepared by staff and it provides sufficient details and
the legal mechanism to re- establish the district, summarizes the costs and expenditures
of the District; and explains the methodology of distributing the assessments.
Resolution No. 2009 -028 Approving the PMD Engineer's Report Page 2 of 3
July 1, 2009
The Engineer's Report was prepared in accordance with the requirements of Articles
XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of
1972, and Sections 22500 et seq. of the California Streets and Highways Code. Based
on State Proposition 218 Guidelines and Procedures, Baldwin Park property owners
approved the formation of a Citywide Park Maintenance Assessment District and
established assessments thereof beginning in FY 1997 -1998.
Under the proposed FY 2009 -2010 PMD, the typical homeowner will be assessed
$30.93 for parks maintenance. This amount is the same as last year's amount, and
does not include an increase from the Consumer Price Index (CPI) which is an allowed
escalation factor in the PMD. The following table outlines the proposed assessment for
the Citywide Park Maintenance Assessment District.
ASSESSMENT FACTORS
Land Use Description
Population / Unit
EDU
Assessment Rate
Single Family Residential
4.06 /unit
1.00 /unit
$30.93
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$12.35
/parcel
Condominium
3.75 /unit
0.92 /unit
$28.44
/unit
Multiple Family
4.25 /unit
1.04 /unit
$32.15
/unit
Mobile Home
2.03 /unit
0.50 /unit
$15.45
/unit
Non - Residential > 1 acre
4.00 /acre
4.00 /acre
$123.66
/acre
Non - Residential > .5 - < 1 acre
4.00 /parcel
4.00 /parcel
$123.66
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$61.86
/parcel
Vacant Non - Residential > 1 acre
- - - - --
1.60 /acre
$49.47
/acre
Vacant Non - Residential >.5 acre - <1 acre
- - - - --
1.60 /parcel
$49.47
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$24.74
/parcel
institutional
1.00 /parcel
1.00/parcel
$49.47
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$12.35
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$30.93
/acre
Government > .5 acre - < 1 acre
4.00 /parcel
1.00 /parcel
$30.93
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$15.45
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
Since the PMD's inception, the City has annually contributed about $500,000 to
balance the annual shortfall of District revenues compared to District costs. In June
2002, the City did not obtain the necessary voter approval to increase the assessment
rates to cover the deficit. Consequently, the General Fund has continued to fund the
differences between the revenues from the PMD assessments and the actual costs.
Over the last few years, however, staff has improved operational efficiencies. While
last year's City contribution was estimated to be $470,500, it is estimated that this
year's (FY 2009 -2010) shortfall will be $331,500.
Resolution No. 2009 -028 Approving the PMD Engineer's Report Page 3 of 3
July 1, 2009
If the Engineer's Report receives approval, the next step would be to hold a public
hearing, and thereafter the City Council could authorize ordering the assessment
through the property tax assessments billed by the County tax collector.
FISCAL IMPACT
The following table summarizes the District revenue and expenditure status:
FY 2009 -2010 Beginning Fund Balance (July 1, 2009)
$0
Estimated Revenues
Proposed PMD Revenue, FY 2009 -2010
$609,500
City Contribution - General Fund, FY 2009 -2010
$331,500
Other Revenue (taxes from prior year and delinquencies)
$10,500
Total Estimated Funds Available, FY 2009 -2010
$951,500
Projected Expenditures
Park Maintenance and Operation
$951,500
Total Projected Expenditures, FY 2009 -2010
$951,500
Projected Ending Fund Balance (June 30, 2010)
$0
The total cost of the District for FY 2009 -2010 is estimated to be $951,500. The City
anticipates revenue of $609,500 from the FY 2009 -2010 Citywide Park Maintenance
Assessment District, and $10,500 collected by District due to late or delinquent taxes.
A General Fund transfer of $331,500 is included in the approved FY 2009 -2010 budget
to cover the District shortfall.
Staff recommends that the City Council waive further reading, read by title only, and
adopt Resolution No. 2009 -028 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2009 -2010, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
ATTACHMENTS
1. Resolution No. 2009 -028
2. Engineer's Report dated June 17, 2009
ATTACHMENT 1
RESOLUTION NO. 2009 -028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR
FY 2009 -2010, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications nn estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
PARK MAINTENANCE ASSESSMENT DISTRICT
(Hereinafter referred to as "District "); and
WHEREAS, there now has been presented to this City Council, the Report as
required by Division 15 of the Streets and Highways Code and Article XIIID of the State
Constitution; and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
Resolution No. 2009 -028
Page 2 of 3
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2009 -2010 for
the construction and continued maintenance of certain public facilities within the
Citywide Park Maintenance Assessment District, all to serve and benefit said District as
said area is shown and delineated on a map shown in the Engineer's Report on file in
the office of the City Engineer, open for public inspection, and herein so referenced and
made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 1,
2009, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments or ohiertions in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest, convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish a
copy of this Resolution in the San Gabriel Valley T ribune, a newspaper of general
circulation in said City; said publication shall not be less than ten (10) days before the
date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and /or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813 -5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 1 st day of July 2009.
MANUEL LOZANO
MAYOR
ATTEST:
Resolution No. 2009-028
Page 3 of 3
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2009-028 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on July 1, 2009 and that the same
was adopted by the following vote to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
A MEMBERS:
0
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
fI1�T�i�
BA,' 1
P A ,, R,K
ENGINEER'S REPORT
UNA
CITYWIDE PARK MAINTENANCE
ASSESSMENT DISTRICT
FISCAL YEAR 2009 -2010
June 17, 2009
Edwin "William" Galvez
City Engineer
.- 9 Ivi IA 0 1 SAGAU I �-
G: \150 Financial \Revenue \ParkMD \FY 09 -10 \Engineer's Report PMD FY 09- 10.doc
TABLE OF CONTENTS
Subject Page
Synopsis............................................................................................ ..............................1
District Financial Summary ................................................................ ..............................1
Boundary........................................................................................... ..............................2
Methodof Assessment ...................................................................... ..............................2
AssessmentRoll ............................................................................... .............................11
Description of Improvements ............................................................ .............................11
CostEstimate ................................................................................... .............................12
Certifications..................................................................................... .............................12
SYNr)PSIS
The purpose of the Park Maintenance Assessment District (PMD) is to generate
revenues for the financing of the installation, maintenance, and servicing of parks and
recreational improvements, and certain facilities directly in support of such improvement
and programs.
Based on State Proposition 218 Guidelines and Procedures, Baldwin Park property
owners approved the formation of a Citywide Park Maintenance Assessment District
(PMD) and established assessments thereof beginning in FY 1997 -1998. In June 2002,
the City was unable to obtain the necessary voter approval to increase the assessment
rates to cover the increase cost of park maintenance. Consequently, the General Fund
has been funding the differences between the actual cost and the revenue from the
assessment.
This report is pursuant to compliance with Articles XIIIC and XIIID of the California
Constitution and the Landscaping and Lighting Act of 1972. Based on this report, the
assessment roll is generated wherein each Assessor's Parcel Number in the City of
Baldwin Park is identified along with the amount assessed for the Park Maintenance
Assessment District, Fiscal Year 2009 -2010. The assessment roll forms part of this
report, but is not bound herein.
For FY 2009 -2010, the Citywide Park Maintenance Assessment District is proposed to
generate revenue of $620,000 (the same as last year), while the cost of park
maintenance is budgeted at $951,500. The difference of $331,500 will be covered by
the City's General Fund. The city has made an effort to reduce this program's impact
on the General Fund, and over the last several years the city has steadily reduced park
maintenance costs. Last year, for example, the City's General Fund contribution was
$425,700.
T, ie General Fund contribution is for general al benefits and is not assessed. Under the
proposed FY 2009 -2010 Citywide Park Maintenance Assessment District, the typical
homeowner will pay $30.93 for a special benefit conferred upon their property by the
District. This year's proposed assessment is the same as last year's assessment.
A,
FY 2009 -2010 Beginning Fund Balance
$0
Estimated Revenues
$951,500
Total Estimated Funds Available, FY 2009 -2010
$951,500
Projected Expenditures
$951,500
Projected ending fund Balance (June 30, 2010)
$0
it
ice• ► �_;
The City of Baldwin Park Citywide Park Maintenance Assessment District includes all
parcels of land within the City's corporate boundaries. Reference is made to the Los
Angeles County Assessor's maps for a detailed description of the lines and dimensions
of all parcels within the District.
A map showing the exterior boundaries of the District is on file in the City Engineer's
Office and incorporated herein by reference.
METHOD OF ASSESSMENT
INTRODUCTION
Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, Division 15 of
the State California Streets and Highways Code, states that, "the net amount to be
assessed upon lands within an assessment district may be apportioned by any formula
or method which fairly distributes the net amount among all assessable lots or parcels in
proportion to the estimated benefits to be received by each such lot or parcel from the
improvements." As the assessments are levied on the basis of benefit, they are not a
tax, and therefore, are not governed by Article XIIIA of the California Constitution.
As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles
XIIIC and XIIID have been added to the California Constitution and new procedural and
approval steps outlined in these Articles apply to new assessment districts and
increased assessments. In addition, properties owned by public agencies, such as a
city, county, state or the federal government must now be assessed by law unless it can
be demonstrated that they receive no special benefit.
Specifically, the aSsw01 i lent meu ivuCiiogji for dhe Citywide Park Maintenance
Ce
Assessment District is required to:
M Demonstrate special benefit to assessed parcels over and above the benefits
conferred on the public at large: "Special benefit" means a particular and distinct
benefit over and above general benefits conferred on real property located in the
district or to the public at large. General enhancement of property value does not
constitute "special benefit'."
O Separate the general benefits from the special benefits conferred to parcels:
"Only special benefits are assessable, and an agency must separate the general
benefits from the special benefits conferred on a parcel."
O Determine the special benefit that should be attributed to public agency parcels
within the new District boundary: "Parcels within a district that are owned or used
by any agency, the State of California or the United States shall not be exempt
from assessment unless the agency can demonstrate by clear and convincing
evidence that such publicly owned parcels in fact receive no special benefit."
2
IMPROVEMENTS
The items that may be funded through the new District are defined in the Landscaping
and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to
include the installation, maintenance and servicing of several types of landscaping and
park and recreational improvements and facilities as shown below. However, the new
District can only assess for the special benefit that can be shown to be conferred from
these improvements to the properties in the District.
Installation
0 The installation or planting of landscaping.
0 The installation or construction of statuary, fountains and other ornamental
structures and facilities.
71 The installation or construction of any facilities which are appurtenant to any of
the foregoing or which are necessary or convenient for the maintenance or
servicing thereof, including, but not limited to, grading, clearing, removal of
debris, the installation or construction of curbs, gutters, walls, sidewalks, or
paving, or water, irrigation, drainage, or electrical facilities.
® The installation of park or recreational improvements, including, but not limited to,
land preparation, such as grading, leveling, cutting and filling, sod, landscaping,
irrigation systems, sidewalks and drainage; lights, playground equipment, play
courts and public restrooms.
® The acquisition of land for park, recreational or open -space purposes.
® The acquisition of any existing improvement otherwise authorized.
Maintenance
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
O Repair, removal or replacement of all or any part of any improvement.
O Providing for the life, growth, health and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or
injury.
O The removal of trimmings, rubbish, debris and other solid waste.
® The cleaning, sandblasting and painting of walls and other improvements to
remove or cover graffiti.
Servicing
Servicing means the furnishing of electric current, or energy, or other illuminating agent
and water for the irrigation of any landscaping, the operation of any fountains, or the
maintenance of any improvements.
3
LAND USE DEFINITIONS
The District assessment is based on land use such that property owners are assessed
in proportion to the benefits received. The land uses defined below are descriptive of all
parcels expected to exist in the City of Baldwin Park in FY 2009 -2010. In the event
there is a question regarding the land use designation of any parcel in the District, the
City Engineer will be responsible for administratively assigning one of the land uses
listed below.
-
The Open Space Element within the General Plan for the City of Baldwin Park notes
that the City is almost completely built out, and open space is limited to existing parks,
school grounds, utility rights -of -way, and water channel areas. Within the City, over 530
acres of these properties are designated as open space. Baldwin Park offers five City
parks and seventeen school playgrounds for recreation.
in 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community
Center and Senior Center was built. In 2005, Barnes Park located in the southwest
quadrant of the City, was completely renovated and a 3,300 square foot recreation
center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility
adjacent to City Hall was completely renovated, and the Senior Center underwent a
3,500 square foot expansion to create additional meeting space, restrooms, and
reception area. In 2009, new playground equipment was installed in Morgan Park, and
by the end of 2009, this same play area will be upgraded with recreation water features
and public art amenities.
El
TABLE 1 - FY2009 -2010 LAND USE DEFINITIONS
Land Use Code
Land Use Description
SFR
Single family residential parcels
CONDO
Condominium or town home parcels
MFR
Multiple family residential parcels (2 dwellings or more)
MH
Mobile homes or Mobile Home Parks
NONRES
Commercial and industrial parcels
INSTITUTION
Institutional — Parcels owned by non- profit organizations
VACANT
Parcels without a building or similar structure - designated for
each land use
GOVT
Parcels owned by a public agency
EXE
Parcels exempt from the assessment, because they do not
benefit from park maintenance (sliver, open space, common
area, railroad, or utility easement parcels)
-
The Open Space Element within the General Plan for the City of Baldwin Park notes
that the City is almost completely built out, and open space is limited to existing parks,
school grounds, utility rights -of -way, and water channel areas. Within the City, over 530
acres of these properties are designated as open space. Baldwin Park offers five City
parks and seventeen school playgrounds for recreation.
in 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community
Center and Senior Center was built. In 2005, Barnes Park located in the southwest
quadrant of the City, was completely renovated and a 3,300 square foot recreation
center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility
adjacent to City Hall was completely renovated, and the Senior Center underwent a
3,500 square foot expansion to create additional meeting space, restrooms, and
reception area. In 2009, new playground equipment was installed in Morgan Park, and
by the end of 2009, this same play area will be upgraded with recreation water features
and public art amenities.
El
Morgan Park offers the most activities of any recreation area in the City, including
boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with
the other City parks located south and west near the City's periphery. The area north of
Los Angeles Street contains six elementary school sites, but no parks. About 60
percent of Baldwin Park's City park area is located south of Ramona Boulevard.
Baldwin Park's recreation facilities and parks are vital to the community, especially for
the high- density residential developments, which do not provide adequate play areas for
their residents. Upon full build -out, it is expected that the City will have a ratio of 3
acres of parks, including school areas, for each 1,000 residents. This ratio is well within
the National Recreation and Parks Association recommended standard of 2.5 acres per
1,000 residents. The majority of the City's parkland is under the control of the Baldwin
Park Unified School District, with the City controlling 10 percent of the total parkland.
Parks and recreational activities are managed by the City of Baldwin Park through a
division of the City organization. As such, all parks administration and planning are
centralized while recreational activities are conducted on a community -wide basis to
take advantage of existing park facilities. This approach promotes the parks as a
system or network to be used on a citywide basis, rather than on a service radius basis
which may be more common in other jurisdictions. All of the parks and recreational
facilities are equally accessible to all the properties in the District.
The maintenance of parks and recreational improvements provide a particular and
distinct special benefit to parcels within the District. The presence of well- maintained
parks and recreational facilities, which are available for the use, and enjoyment of
residents, customers, clients, employees and visitors of the assessed parcels
specifically enhance the desirability of parcels within the District. Appropriately
maintained parks that are readily accessible to properties within the District would mean
that the owners and visitors of assessed parcels may enjoy the benefits of such
improvements which are available for use while avoiding the expense of privately
installing and maintaining similar improvements.
Only the parks summarized in this Report are funded through the District. The other
open space areas that contribute to the open space element of the City are funded
separately. The location of all the parcels in the District was found to be within 1 3/4
miles of at least one park, and 3/4 mile of at least one recreational facility in the District.
Although some properties in the District are within 3/4 mile of more than one park, it was
determined that residents cannot use the facilities of more than one park at one time, so
the assessment rates are established at a uniform level throughout the District.
In addition to providing opportunities for recreational use, the proper maintenance of
park and recreational facilities improves the aesthetics of parcels within the District.
Proper maintenance of landscaping reduces pollution and noise, provides for open
space and the planting of otherwise barren areas, and reduces property - related crimes
within the District, especially vandalism, through the removal and abatement of graffiti.
5
The U.S. Department of the Interior, National Parks Service, in a publication of June
1984, concluded that, "An investment in parks and recreation helps reduce pollution and
noise, makes communities more livable, and increases property value." All of the above
benefits contribute to a specific enhancement of the quality of life and property values
related to each of the assessable parcels within the District.
In addition, the operation and maintenance of the City's parks confers a particular and
distinct special benefit upon assessed parcels within the District, as follows:
0 The proper maintenance of parks and appurtenant facilities specially benefits
parcels within the District by improving the physical and visual environment and
making the District area more desirable.
O Parcels within the District are specially benefited when public infrastructure
including parks are in place, safe, clean and well maintained.
O The proper maintenance of parks by the District provides increased District -wide
attractiveness to prospective buyers.
u The desirability of parcels within the District is specifically enhanced by the
presence of well- maintained parks which are available for the use and enjoyment
of the property owners and the visitors of the assessed parcels.
O Having properly maintained parks readily accessible to properties within the
District means that the owners and visitors of the assessed parcels may enjoy
the benefits of such improvements available for use while avoiding the expense
of privately installing and maintaining similar improvements.
O The proper maintenance of landscaped parks provides increased attractiveness
of the District as a place to live, work and do business.
® Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
properties within the District.
In addition to the special benefits received by the parcels in the District, there are
general benefits conferred on the public at large by the maintenance, operation and
servicing of park and recreational facilities.
Census data and socio- economic characteristics for the City of Baldwin Park would
generally indicate a higher than average park usage by local residents. The higher
densities and a greater number of persons per household as documented by census
data would indicate a higher than average special benefit from the funded park
improvements. Additionally, in higher density areas such as the District, the value of the
open spaces afforded by parks is at a particular premium.
However, parks and recreational facilities are an important part of any thriving
community. The general benefit arising from the park and recreational improvements
can be measured by examining the usage of the facilities by the public at large. Each
park has been examined to determine the average number of registrations received by
101
the Recreation and Community Services Department for individuals or teams from
outside of the District boundaries. The percentage of out -of- district registrations to total
registrations is used to determine that portion of the park budget related to general
versus special benefit. City staff has determined that out -of- District registrations equal
approximately 15 percent of all registrations. Thus, 15 percent of the assessment
budget will be assigned as general benefit. In addition, the City has elected to
contribute an additional amount over and above the 15 percent level in order to maintain
assessments at approximately the same amount as in prior years.
The formula distributing the special benefits recognizes that properties have different
levels of benefit depending upon the typical population associated with the type of land
use. The formula considers these differences and attempts to most fairly distribute the
special benefit among all residential parcels and lots within the District. Each of the
special benefits identified above in "Special Benefit of Parks are considered to benefit
each parcel in proportion to the typical population associated with the parcel's land use
as reported by the City of Baldwin Park Planning Division.
In order to establish the proportionate share of benefit from any one parcel of land in
relation to the total benefit to the District, it is necessary to establish a benchmark to
relate one "baseline" parcel to all others. This benchmark is called the Equivalent
Dwelling Unit. The District uses a single family residence as the benchmark Equivalent
Dwelling Unit. All other land uses, as represented on the County Assessor's master
property file, will be compared to the benchmark of the Single Family Residence to gain
a comparative Equivalent Dwelling Unit (EDU) based on population data as found in the
1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning
Division.
Following is a discussion of EDU values for each type of land use within the
Assessment District.
The EDU values for condominiums, multi - family and mobile homes are based upon a
comparison of the average population per household for single - family residences versus
the average household population in condominiums, multi - family and mobile homes.
The calculation of each EDU value is shown below:
For Single Family Residential:
Single family population per household 4.06
Single family population per household 4.06
For Condominium Residential:
Condo population per household (3.75 / 4.06)
For Multi - Family Residential:
Multi - family population per household (4.25 / 4.06)
7
= 1.00 EDU's /unit
= 0.92 EDU's /unit
= 1.04 EDU's /unit
For Mobile Home Residential:
Mobile Home population per household (2.03 / 4.06) = 0.50 EDU's /unit
The EDU values for commercial, office, business and industrial land uses (non-
residential) are based on a comparison of the typical single family lot acreage versus
the actual size of the non - residential use. Special benefit to non - residential parcels
results from the use of recreational facilities by employees and customers, which
generally increases in number as the parcel size increases. Therefore, the assessment
on non - residential property is based on acres, as opposed to residential parcels which
are based on dwelling units.
Within the District, the typical single - family parcel size is 8,500 square feet. On
average, approximately 20 percent of each acre of residential land is dedicated for
streets and other public uses resulting in a net acreage available for the subdivision of
approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore,
using the single family residence as a base, an acre of non - residential property receives
the same number of EDU's as an acre of residential property, that is, 4 EDU per acre.
Non - residential lots:
4 lots per acre
1.00 EDU / lot
= 4.00 EDU's /acre
Furthermore, non - residential parcels more than half an acre and less than an acre is
assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels
receive. Non - residential parcels below one -half acre are assigned 50 percent of 4.0
EDU's, or 2.0 EDU's per parcel.
For Non - Residential ( <.5 acre):
2 lots per half -acre
1.00 EDU / lot
= 2.00 EDU's /acre
The EDU value for the institutional, church, school, college and day care land uses
( "institutional ") is calculated at one (1) EDU per parcel. This per parcel assessment
rather than per acre assessment is in recognition of this land use category's traditionally
lower demand for park facilities as indicated by the City's Recreation and Community
Services staff. In addition, institutional parcels receive less benefit than other non-
residential parcels in the District from the operation, maintenance and servicing of parks
in the City for several reasons. Institutional parcels function differently than non-
residential parcels in that they: 1) typically operate fewer days in the week, 2) generally
have an inconsistent number of people using the facilities daily, and 3) have a less
intensive use than the property size alone would indicate because in general, the
institutional parcels in the District contain large green areas that function as open space.
Therefore, the institutional parcels should be assessed at a lower level than the non-
residential parcels, and are assigned 1 EDU per parcel.
E:1
As a result of the passage of Proposition 218, the assessment methodology for the new
Park Maintenance Assessment District has to determine the special benefit attributable
to public agency parcels within the new District boundary. Section 4 of the Proposition
states, "Parcels within a district that are owned or used by any agency, the State of
California or the United States shall not be exempt from assessment unless the agency
can demonstrate by clear and convincing evidence that such publicly owned parcels in
fact receive no special benefit."
In comparison to non - residential and institutional parcels, governmental properties also
benefit from the proper maintenance of parks, since such parks attract potential
customers and employees as shown below. Certain governmental parcels benefit from
the District because the proper maintenance, operation, and servicing of parks:
® Reduces property- related crimes against properties within the District, especially
vandalism, through the abatement of graffiti;
® Improves the aesthetics of public parcels through the proper maintenance of
landscaping and the planting of otherwise barren areas;
O Reduces pollution and noise in surrounding areas throughout the provision of
open space; and
® Improves the physical and visual environment, which makes the District area a
more desirable and attractive place to work and do business.
Additionally:
O Having properly maintained parks readily accessible to the public properties
means that the public agencies may enjoy the benefits of such improvements
available for use while avoiding the expense of privately installing and
maintaining similar improvements; and
0 Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
public properties within the District.
However, governmental parcels receive less benefit than other non- residential parcels
in the District from the operation, maintenance and servicing of parks in the City. For
instance, a portion of most public properties are used as park and /or recreation areas.
This portion of these properties does not benefit from the District improvements
because it provides the same use and function that the funded improvements provide.
Moreover, governmental properties generally do not benefit from the resale value of
their properties. Consequently, the specific benefit of increased property value that is
conferred to other properties in the District is not conferred to governmental properties.
Therefore, governmental parcels are assessed at one - quarter the rate of non - residential
uses. As the size of the parcel increases, the benefit increases, and therefore, the
assessment amount will also increase.
The special benefit to undeveloped property in the residential, non - residential and
institutional land use categories is based on the assumption that such undeveloped
9
property benefits from the ongoing maintenance of recreational facilities because the
facilities would be in good condition and in a state of readiness for when the vacant
property is developed. For the purposes of this Engineer's Report, the special benefit to
undeveloped property is assigned a value corresponding to 40 percent of the developed
property EDU values for the same land use designations. This discounted value
recognizes the reduced current value due to the uninhabited nature of the property.
Finally, parcels of raw land and homeowner's association common area are assigned
an EDU value of zero (0), based on a projection that these parcels are likely never to
develop and therefore will receive no benefit from the improvements. Similarly, railroad
right -of -way parcels, public utility right -of -way and well site or reservoir site parcels,
water rights parcels, and other similar land uses are also assigned an EDU value of 0,
because of little or no possibility for residential or non - residential or institutional
development and therefore no benefit.
The following Table 2 - Assessment Factors sets forth the population per unit as
shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as
discussed above, and the resulting assessment amount per unit, parcel or acre.
TABLE 2 - ASSESSMENT FACTORS
Land Use Description
Population
/ Unit
EDU
^ssess" lent
Rate
Single Family Residential
4.06 /unit
1.00 /unit
$30.93
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$12.35
/parcel
Condominium
3.75 /unit
0.92 /unit
$28.44
/unit
Multiple Family
4.25 /unit
1.04 /unit
$32.15
/unit
Mobile Home
2.03 /unit
0.50 /unit
$15.45
/unit
Non - Residential > 1 acre
4.00 /acre
4,00 /acre
$123.66
/acre
Non - Residential > .5 - < 1 acre
4.00 /parcel
4.00 /parcel
$123.66
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$61.86
/parcel
Vacant Non- Residential > 1 acre
- - - - --
1.60 /acre
$49.47
/acre
Vacant Non - Residential >.5 acre - <1
acre
- - - - --
1.60 /parcel
$49.47
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$24.74
/parcel
Institutional
1.00 /parcel
1.00 /parcel
$49.47
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$12.35
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$30.93
/acre
Government > .5 acre - < 1 acre
4.00 /parse!
1.00 /parse!
$30.93
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$15.45
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
10
ENGINEERING AND INCIDENTAL EXPENSES
All parcels within the District benefit from the ongoing operation of the District.
Therefore, all parcels assessed in the District receive a proportional share of the
administrative costs for the District based on their assessment for park maintenance.
THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT
Upon approval of a majority vote of the property owners, the Fiscal Year 2009 -2010
Maximum Assessment is the annual assessment shown in the Assessment Roll, on file
in the Office of the City Clerk and by this reference incorporated herein. Commencing
with Fiscal Year 1997 -1998 and for each year thereafter, the assessment for the District
is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the
change in the Consumer Price Index ( "CPI "), All Urban Consumers, for the Los
Angeles- Anaheim - Riverside Area from March through March of the previous calendar
year. Future annual assessments within this limit may be approved by the City Council
without additional property owner ratification. T hese limits may be exceeded only with a
majority property owner approval of either: 1) a supplemental assessment; 2) a revision
of or supplement to the maximum assessment and/or adjustment formula, or 3) any
other methodology amenable to the property owners within the District boundary.
TOTAL ASSESSMENT
The total assessment for each parcel is the sum of its assessment for park maintenance
and engineering and incidentals.
ASSESSMENT ROLL
Each parcel's Assessor Parcel Number (APN) and total assessment to be levied for
Fiscal Year 2009 -2010 is shown on the assessment roll for the District on file in the City
Clerk's Office and incorporated herein by reference. Reference is made to the Los
Angeles County Assessment roll for further description of the parcels in the District.
Plans and Specifications
Plans and Specification of the improvements covered by the PMD are available for
inspection in the Office of the City engineer. These documents may be inspected by
contacting the listed below as designated:
Edwin "William" Galvez, Director of Public Works i City Engineer
City of Baldwin Park
(626) 813 -5251
11
Park Maintenance
Maps showing the location of parks within the District, and specifications describing the
general nature, location and extent of park maintenance within the District, are on file in
the office of the City Clerk and incorporated herein by reference.
COST ESTIMATE
FY 2009 -2010 Beginning Fund Balance (July 1, 2009)
$0
Estimated Revenues
Proposed PMD Revenue, FY 2009 -2010
$609,500
City Contribution - General Fund, FY 2009 -2010
$331,500
Other Revenue (taxes from prior year and delinquencies)
$10,500
Total Revenue, FY 2009 -2010
$951,500
Total Estimated Funds Available, FY 2009 -2010
$951,500
Projected Expenditures
Park Maintenance and Operation
$951,500
Total Projected Expenditures, FY 2009 -2010
$951,500
Projected Ending Fund Balance (June 30, 2010)
$0
CERTIFICATIONS
The undersigned respectfully submits this Engineer's Report as directed by the Clty
Council of the City of Baldwin Park pursuant to the provisions of Articles XIIIC and XIIID
of the California Constitution and the Landscaping and Lighting Act of 1972, and
Sections 22500 et seq. of the California Streets and Highways Code. The undersigned
certifies that he is a Professional Engineer, registered in the State of California.
M
City Engineer
City of Baldwin Park
R.C.E No. 51505
IN
A
SUBJECT: AUTHORIZATION TO PURCHASE A NEW LOGGING RECORDER FO
THE POLICE DEPARTMENT WITH FEDERAL ASSET FORFEITUR
FUNDS I
Purpose
Staff seeks the approval of the City Council to purchase a new logging recorder in the
Police Department Dispatch Center.
Background/ Discussion
All radio transmissions and most phone lines going into the police department dispatch
center need to be recorded for evidentiary purposes in court and internal review. The
current logging recorder was purchased at least ten years ago and is in need of
replacement. The useful life on this type of equipment is five years. The current recorder
only records ten lines which include both radio channels and 911 telephone lines going into
dispatch. All ten lines are currently being recorded which gives us no capability to expand
the amount of lines recorded. The recorder does not have any back up capabilities,
therefore if the system fails there will be no recording of the 911 phone lines and radio
channels. The current system can no longer be serviced, because its age. There are no
spare parts available for repairs.
Staff has identified a new recorder, the Mirra Series IV, which would expand and enhance
our current capabilities by expanding from ten channels to sixteen channels, and allowing
the department to have back up capabilities in the event of a system failure.
T he new system would provide all of the same playback capabilities, with the added benefit
of switching from tape archived media storage to DVD storage media. The DVD media is
capable of holding more information than the tape media. This will allow for less frequent
media changes, thus making the new system much less labor intensive. The total cost of
the new system would be $20,976.94. This price includes a one year service contract
agreement Refer to attached.
Pursuant to § 34.37 of the Baldwin Park Municipal Code, cooperative - purchasing
agreements, staff has sought a bid from Nice Systems / Versatile Information Products, Inc.
for the logging recorder. Nice SystemsNersatile Information Products, Inc. has an existing
Multiple Award Schedule Contract with the state (CMAS). The contract number is 3-07-70 -
2453A with the term dates of 8 -16 -2007 through 12 -31 -2011.
Usual purchasing practices in acquiring vehicles and other major equipment is by following
formal bid procedures, which are outlined in The Baldwin Park Municipal Code §34.23.
This section also provides a mechanism to waive the bidding procedure under certain
circumstances. Per §34.37, Cooperative Purchasing Agreements, "Whenever the council
finds the public interest and convenience require, the city may purchase city supplies and
equipment utilizing purchasing agreements maintained by the county, state or other public
agencies without complying with the requirements of this chapter."
Fiscal Impact
There will be no negative imnnrt to the general fund, The nnlirP denartment will � �tili?e
federal asset forfeiture funds, which is an approved usage for purchasing these types of
equipment to further the efforts of law enforcement.
Recommendation
Staff recommends Council approval to:
Waive the formal bidding process pursuant to §34.37 of the Baldwin Park
Municipal Code on the purchase of the logging recorder as existing contracts
already exist with other governmental agencies,
2. Direct the Chief of Police to work in conjunction with the Finance Director to
complete a budget appropriation for the amount not to exceed $20,976.94 from
account 205 -30- 000 - 44310- 00000 -2 to account 100 -30- 320 - 53100 - 00000 -2 and
designate $20,976.94 for the purchase of the new logging recorder, and
3. Authorize the Chief of Police, or her designee, to complete all appropriate
documentation to complete the purchases.
Versatile Information
Products, Inc.
l .
3630 Park Sierra Drive
Riverside, Ca 92505
m
800 794 -4044
951352-4593 fax
Mirra Series N Digital Communications Logger —16 Channel w/ Back-Up
CMAS# 3-07-70-2453A9 GSA# GS-35F-0579
To: Baldwin Park Police Dept.
Estimate #:
091404- 16MS4 -8CUBU
Attn: Lt. Joseph Bartolotti
Estimate Date:
April 14, 2009
Address: 14403 E. Pacific Avenue
Install Location Contact:
Lt. Joseph Bartolotti
Baldwin Park, CA 91706
Vivian Olivas
Phone: 626 813 -5235
Email: jhgLojoLfiL,. ? i c�i v €Lt wLlj rWb 1di��i s 5:.cc s.
_Id
Model
h/w,s /w
Quantity
Description
GSA
Extended
Number
lie
Price
Price
NICE Mirra Series TV Communications
I MRIV -BOX
H/w
1
Mirra IV Digital Communications Logger
3,375.00
3,375.00
Includes:
H/w
1
250 GB Hard Drive (50,000 hours on line storage)
H/w
I
Single Source Power Supply
S/w
I
O Y(Off Hook Detection (br most Analog and Digital Interface)
S/w
I
Caller ID (for some Analog Telephony Interface)
S/w
I
Analog DTMF detection
S/w
I
Concurrent License for Mirra IV Suite
MRIV- APS -IU
S/w
I
Additional Concurrent License for Mirm IV Suite
375.00
375.00
MRIVSOFT04
H/w
4
4 Channels IV Software License
900.00
3,600.00
MRIV- SNG -UP24
H/w
I
Up to 24 Channels of Single Interface Support
0.00
0.00
(Includes: I x MRIVANA)
MRIV -DVD -1
H/w
2
Single DVD Drive — 2,440 Hours Total
225.00
450.00
MRIV- MUL -CHAN
S/w
I
Synchronized Playback and Multi Channel Live Monitor
1,125.00
1,125.00
MRIVML
S/w
I
Mirra IV Media Library Package
750.00
750.00
MRIV -BOX8
H/w
I
Mirra Series IV, 8 Channel Back Up System
5,400.00
5,400.00
(Includes: 8 Channel Analog, I DVD)
Services
I
Installation and Configuration
1,000.00
$ 1,000.00
ill 01; Sill i
1
Training and Testing
2,000.00
$ 2,000.00
1
8/5 Service Si pport Contract (1 -Year)
$ 1,507.50
Terms•
Payment Terms: Net 30 Days
Delivery: CFR - Factory
Joshua M. Shepard
Validity of quotation: 90 Days
Account Manager
Estimated Delivery: 4 — 6 Weeks URO
(Delivery is contingent upon stock availability at the time of order
placement)
re
ti
BALDWIN CITY OF BALDWIN PARK
P - A , R- K
Ilt*
imp
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: July 1, 2009
SUBJECT: 2ND READING OF ORDINANCE NO. 1310 "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING
CHAPTER 73 OF THE BALDWIN PARK MUNICIPAL CODE RELATING
TO SPEED LIMITS ON CERTAIN STREETS"
F!1FFq-U-*-Vff5
The purpose of this staff report is to request that the City Council adopt, on second
reading, Ordinance No. 1310.
BACKGROUND
On June 17, 2009, the City Council introduced Ordinance No. 1310 for first reading.
This ordinance approves the Engineering and Speed Survey Study. The ordinance will
take effect 30 days from the date of its adoption.
DISCUSSION
Ordinance No. 1310 amends the Baldwin Park Municipal Code by establishing speed
limits on our city streets. A study is required by the California Vehicle Code to be
completed every five years. The study analyzes the existing speed limits, and either
confirms the same speeds, or establishes new speed limits.
At the June 17, 2009 meeting, the City Council approved the 2009 Engineering and
Speed Survey Study with the exception of the analysis on Big Dalton Avenue segment.
The information, data, and analysis for this segment will be repeated for confirmation of
the speed limit to be effectuated. As soon as this is completed, the result will be
brought back to the City Council so that the speed limit is incorporated in the Baldwin
Park Municipal Code.
2nd Reading of Ordinance No. 1310
July 1, 2009
RECOMMENDATION
Page 2 of 2
Staff recommends that the City Council waive further reading, read by title only and
adopt on second reading Ordinance No. 1310 entitled, "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN
STREETS."
ATTACHMENT
Ordinance No. 1310
ORDINANCE NO. 1310
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING CHAPTER 73 OF THE
BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED
LIMITS ON CERTAIN STREETS
WHEREAS, the City Council of the City of Baldwin Park desires to maintain the
highest level of traffic safety on city streets; and
WHEREAS, the City Council has previously authorized the establishment of Chapter
73 of the Baldwin Park Municipal Code to establish and therefore enable the legal
enforcement of speed limits on city streets; and
WHEREAS, the City Council, from time to time as set forth by the rules and
regulations of the State, re- established or revises the speed limits as may be necessary for
the safe movement of vehicles and pedestrians.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby
ordain as _follows:
SECTION 1. The Baldwin Park Municipal Code, Chapter 73, is hereby amended by
replacing Schedule 11- Speed Limits - in its entirety, with the Schedule shown in Exhibit "A."
SECTION 2. The City Clerk shall certify to the passage of this Ordinance and shall
have it published in accordance with the provisions of state law.
APPRO �'ED, PASSED, AND ADvPTED this day of Onnn
GVflr)
MANUEL LOZANO
MAYOR
Ordinance No. 1310
Page 2 of 2
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
1, LAURA NIETO, Deputy City Clerk, of the City of Baldwin Park, do hereby certify
that the foregoing Ordinance No. 1310 was introduced at a regular meeting of the City
Council held June 17, 2009 and was adopted by the City Council at its regular meeting
held on , 2009 by the following vote of the Council:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
LAURA NIETO, CIVIC
DEPUTY CITY CLERK
Exhibit "A" Ordinance No. 1310
Page 3 of 3
SCHEDULE 11. SPEED LIMITS.
STREET
LOCATIONS
SPEED LIMIT
(MPH)
Badillo Street
Ramona Boulevard to east City limit
40
Baldwin Park Boulevard
Live Oak Avenue to Olive Street
40
Baldwin Park Boulevard
Olive Street to Los Angeles Street
40
Baldwin Park Boulevard
Los Angeles Street to Ramona Boulevard
40
Baldwin Park Boulevard
Ramona Boulevard to Merced Avenue
40
Baldwin Park Boulevard
Merced Avenue to Francisquito Avenue
40
Baldwin Park Boulevard
Francisquito Avenue to Route 1 -10 Freeway
40
Baldwin Park Boulevard
Route 1 -10 Freeway to Walnut Creek Wash
(southern City limit)
40
Bess Avenue
Baldwin Park Boulevard to Route 1 -10 Freeway
30
Bess Avenue
Syracuse Avenue to Frazier Street
25
Center Street
Olive Street to Los Angeles Street
30
Center Street
Los Angeles Street Ramona Parkway
30
Commerce Drive
Live Oak Avenue to Rivergrade Road
30
Francisquito Avenue
Ramona Boulevard to Frazier Street
35
Francisquito Avenue
Frazier Street to Baldwin Park Boulevard
35
Francisquito Avenue
Baldwin Park Boulevard to Siesta Avenue
(Southern City Limit)
35
Frazier Street
Bess Avenue to Francisquito Avenue
35
Harlan Avenue
Ramona Boulevard to Los Angeles Street
25
Exhibit "A" Ordinance No. 1310
Page 4 of 3
STREET
LOCATIONS
SPEED LIMIT
(MPH)
Live Oak Avenue
Rivergrade Road to Baldwin Park Boulevard
45
Los Angeles Street
Little John Street (Western City limit) to Center
Street
40
Los Angeles Street
Center Street to Maine Avenue
35
Los Angeles Street
Maine Avenue to Park Avenue (Eastern City
limit)
40
Maine Avenue
Arrow Highway to Olive Street
35
Maine Avenue
LUj A, geles Street to VJllVe Street
35
Maine Avenue
Los Angeles Street to Ramona Boulevard
25
Maine Avenue
Pacific l tU ��erced Avenue
3V
Maine Avenue
Merced Avenue to Francisquito Avenue
30
Merced Avenue
Olive Street to Los Angeles Street
35
Merced Avenue
Los Angeles Street to Ramona Boulevard
35
Merced Avenue
Ramona Boulevard to Baldwin Park Blvd
35
Merced Avenue
Baldwin Park Boulevard to Vineland Avenue
35
Merced Avenue
Vineland Avenue to Puente Avenue
35
Olive Street
Western City limit to Baldwin Park Boulevard
30
Olive Street
Baldwin Park Boulevard to Azusa Canyon Road
(Eastern City limit)
30
Pacific Avenue
Ramona Boulevard to Big Dalton Avenue
40
Pacific Avenue
Big Dalton Avenue to Ardilla Avenue (Southern
City limit)
40
Puente Avenue
Southern City limit to Merced Avenue
40
Exhibit "A" Ordinance No. 1310
Page 5 of 3
STREET
LOCATIONS
SPEED LIMIT
(MPH)
Puente Avenue
Merced Avenue to Root Street
40
Puente Avenue
Root Street to Ramona Boulevard
30
Ramona Boulevard
Route 1 -605 Freeway to Francisquito Avenue
40
Ramona Boulevard
Francisquito Avenue to Merced Avenue
40
Ramona Boulevard
Merced Avenue to Baldwin Park Boulevard
40
Ramona Boulevard
Baldwin Park Boulevard to Badillo Street
35
Ramona Boulevard
Badillo Street to Azusa Canyon Road (Eastern
City limit)
35
r1•____.��� J
Rivergrade Road
[�L�__i 1�1 A___�___
Brooks Street t6 Live Oak Avenue
A
4v
Root Street
Puente Avenue to La Sena Avenue (Eastern
City Limit)
40
Stewart Avenue
Olive Street to Live Oak Avenue
25
Stewart Avenue
Olive Street to Los Angeles Street
25
Stewart Avenue
Los Angeles Street to Ramona Boulevard
25
Syracuse Avenue
Bess Avenue to Ramona Boulevard
25
Vineland Avenue
Southern City Limit to Merced Avenue
30
Vineland Avenue
Merced Avenue to Pacific Avenue
30
Vineland Avenue
Pacific Avenue to Badillo Street
30
INVESTMENT
State of California Local
Agency Investment Fund
City
Community Develop. Comm.
Housing Authority
Fiscal Agent Funds - City
Fiscal Agent Funds - CDC
CITY OF BALDWIN PARK
TREASURER'S REPORT
May 31, 2009
INTEREST PURCHASE MATURITY PAR CURRENT
RATE DATE DATE VALUE PRINCIPAL
1.53%
Varies
Varies
1.53%
Varies
Varies
1.53%
Varies
Varies
Varies
Varies
Varies
Varies
Varies
Varies
CITY COUNCIL AGENDA
2999
BOOK MARKET
VALUE VALUE
20,668,937.50 20,668,937.50 20,668,937.50 20,668,937.50
12,184,873.25 12,184,873.25 12,184,873.25 12,184,873.25
3,454,394.06 3,454,394.06 3,454,394.06 3,454,394.06
36,308,204.81 36,308,204.81 36,308,204.81 36,308,204.81
3,930,957.74 3,930,957.74 3,930,957.74 3,930,957.74
2,065,444.74 2,065,444.74 2,065,444.74 2,065,444.74
$ 42,304,607.29 $ 42,304,607.29 5,996,402.48 $ 42,304,607.29
Total Investments $ 42,304,607.29
Cash
City General Checking 745,697.61
City Miscellaneous Cash 14,156.52
Comm. Develop. Comm. 450,057.05
Housing Authority 271,088 81
Financing Authority 0.00
Total Cash 1,480,999.99
Total Cash and Investments $ 43,785,607.28
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of May 2009 and several deposits/withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
�� :P /
Lorena Quijano
Finance Director
�LLLI
C'
�. `.
ITEM 1
CITY OF BALDWIN PARK STAFF REPORT
TO: Honorable Mayor and Members of the Cit Coun
FROM: Laura M. Nieto, CMC, Deputy City Cler
DATE: July 1, 2009
SUBJECT: REVIEW OF COMMISSION APPLICANTS AND CONSIDERATION OF
APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL THE JUNE
30, 2009 SCHEDULED VACANCIES ON THE HOUSING,
PERSONNEL AND RECREATION & COMMUNITY SERVICES
COMMISSION
This report requests that the City Council appoint new applicants and /or reappoint
incumbent Commissioners whose terms will expire on June 30, 2009.
DISCUSSION
The following commissions will have vacancies occurring on June 30th of this year:
➢ Housinr� %:ommossion — four (4) vacancies and two (2) Tenant commissioner
vacancies
➢ Personnel Commission - three (3) vacancies
➢ Recreation and Community Services Commission - two (2) two -year term
vacancies and three (3) one year term vacancies for student Commissioners.
A Public Notice of Vacancy was posted in three locations within the City for a 20 -day
period; posted on the marquees at Morgan Park & the Teen Center; published in the
"Around the \ /alley" section of the San (,;ahripl Valley Tribune and posted nn the City's
website. The deadline for receipt of applications was Wednesday, June 24, 2009 at
6:00 p.m.
At the request of the City Council, the following items are now incorporated with the
commission application process and included with this report:
➢ Residency verification requirement for each applicant (via review of a drivers
license and a current utility bill) Said documentation is on file in the City Clerk's
office
Staff Report — Commission Appointments
Page 2
➢ Absence record information for all commissions, including those that do not have
offices with terms expiring June 30th, for a period of the previous three (3) years.
Copies of absence reports for each commission are attached to this report
Previous two -year applicants are included with this report.
BACKGROUND
HOUSING COMMISSION
The Housing Commission consists of seven (7) members, including two members
(Office Nos. 6 and 7) who are Public Housing Tenants who serve two -year terms in
accordance with Section 32.22(a) of the Baldwin Park Municipal Code. In accordance to
the Baldwin Park Municipal Code § 32.22, three of the Commissioners first appointed
shall be designated by the appointing authority to serve terms of one, two, and three
years, respectively, from the date of their appointments, and two shall be designated to
serve for terms of four years from the date of their appointments.
The terms of office for Housing Commission Members of Office No. 1 (B. Oscar Marin);
Office No. 4 (Magda Torrellas); Office No. 6 (Nora Aguila;) and Office No. 7 (Patricia
Hogan — Tenant Commissioner over 62 years of age) expired June 30, 2009. Office
Nos. 2 and 3 are currently vacant.
Two tenant participant applications were received for consideration of appointment to
Office No. 6, including incumbent Commissioner Aguila. It should be noted that while
both of the applicants are Housing Program participants, they also meet the
requirements to be appointed to any of the other vacant seats.
For the purpose of this appointment, and in accordance with Section 32.21(b) of
the Ba1%AVV1n I FAR Municipal Code, appointments ma'd °c L%.F Office FEW.2 6 and 7 shall
be persons who are tenants of the authority and, appointment to Office No. 7
shall be a person over 62 years of age, if the authority has tenants of such age.
Upon direction given at the May 20, 2009 Council meeting, staff re -sent notices to
Baldwin Park resident Housing participants who met the tenant requirement for Office
No. 7 (over 62 years of age.) No applications from qualified Housing program
participants were received by the deadline.
The following persons have requested consideration of appointment to the Housing
Commission:
4 open seats (appointed at large)
Office No. 1 — Term to June 30, 2010
Office No. 2 — Term to June 30, 2011
Office No. 3 — Term to June 30, 2012
Office No. 4 — Term to June 30, 2013
1 open seat — Office No. 6 (Tenant) — Term to June 30, 2011
Staff Report — Commission Appointments
Page 3
Incumbent Applicants
New
Previous
Applicants
two -year
";ONE
*Rosario Jacobo
Applicants
Braulio Oscar Marin (Office No. i)
Loraine Ann Hernandez (Tenant)
NONE
Nora Aguila (Office No. 6 — Tenant
Jorge Mario Pivaral (also applied for
Commissioner)
Planning, Personnel & Recreation &
Community Services Commissions
Magda Torrellas (Office No. 4)
Bryan Urias
Sufficient applications were received to fill the total number of vacancies, with the
exception of Office No. 7 (Tenant position, 62 +.) It is requested that City Council defer
appointment to this office.
PERSONNEL COMMISSION
The Personnel Commission consists of five (5) members who are appointed to a two -
year term on a staggered basis. The terms of office for Personnel Commission
members of Office No. 3 (Sally Weick,) Office No. 4 (John B. Lira) and Office No. 5
(Nabil Samuel) expired June 30, 2009.
The following person has requested consideration of appointment to the Personnel
Commission:
. j _. _ -
Incumbent Member Applicants
New Applicants
Previous two -year
Applicants
";ONE
*Rosario Jacobo
NONE
Na or Gilbert) Padilla
Jorge Mario Pivaral (also
applied for Housing and
Recreation & Community
Services Commissions
*Voter registration could not be
verified
None of the incumbent commissioners submitted applications for consideration of re-
appointment.
The Recreation and Community Services Commission consists of eight (8) members.
In accordance with the Baldwin Park Municipal Code, the appointments made to Office
No. 1 - 5 are for a two -year term. The term of office for Recreation and Community
Services Commission Members of Office No. 4 (Cecelia Bernal) and Office No. 5
(Terrilyn S. Ortiz) expired June 30, 2009.
Staff Report — Commission Appointments
Page 4
Office Nos. 6, 7, and 8 are student commissioners representing Sierra Vista, Baldwin
Park and North Park High Schools, respectively. Letters of recommendation have
been received from each school and are included with this report.
The following persons have requested consideration of appointment to the Recreation
and Community Services Commission:
2 open seats — Office Nos. 4 and 5 — Term to June 30, 2011
3 Student seats — Office Nos. 6. 7 & 8 — Term to June 30. 2010
Incumbent Applicants
Student
New
Previous two-year
Recommendations
Applicants
Applicants
Cecelia Bernal (Office
Destiney Singleton
Sylvia Garcia
Ana Lujan
No. 4)
(SVHS)
Arielle Ortega (BPHS)
Ofelia de Guzman
Ashley C. Aguilar
Magda L. Heying
(NPHS)
Leticia Lopez
Jorge Mario Pivaral
(also applied for
Housing & Personnel
Commissions)
Incumbent Commissioner Terrilyn Ortiz did not submit an application for consideration
of re-appointment.
Staff recommends City Council r eview
all Commission applications and:
1) Take nominations and adopt Resolution No. 2009-016 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008-009 APPOINTING INDIVIDUALS TO THE HOUSING
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY TO
OFFICE NO. 1 FOR A TERM EXPIRING JUNE 30, 2010; TO
OFFICE NO. 2 FOR A TERM EXPIRING JUNE 30, 2011 TO
OFFICE NO. 3 FOR A TERM EXPIRING JUNE 30, 2012; TO
OFFICE NO. 4 FOR A TERM EXPIRING JUNE 30, 2013; TO OFFICE
NO. 6 (TENANT COMMISSIONER); AND APPOINTMENT DEFERRED TO OFFICE
NO. 7 (TENANT COMMISSIONER 62 YEARS+)";
2) Take nominations and adopt Resolution No. 2009-017 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008-029 APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK, SPECIFICALLY- -
TO OFFICE NO. 3 FOR A TERM TO JUNE 30, 2011; AND -
Staff Report — Commission Appointments
Page 5
TO OFFICE NO. 4 FOR A TERM TO JUNE 30, 2011; AND -
TO OFFICE NO. 5 FOR A TERM TO JUNE 30, 2011"
3) Take nominations and adopt Resolution No. 2009 -019 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, AMENDING
RESOLUTION NO. 2008 -031 APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY: TO OFFICE NO. 4 for a term to June 30, 2011;
and - TO OFFICE NO. 5 FOR A TERM TO JUNE 30, 2011;
AND - TO OFFICE NO. 6 (SVHS) FOR A TERM TO JUNE 30,
2010; AND - TO OFFICE NO. 7 (BPHS) FOR A TERM TO JUNE 30,
2010; AND - TO OFFICE NO. 8 (NPHS) FOR A TERM TO
JUNE 30, 2010."
Attachments
Attachment "A" — Resolution Nos. 2009 -016, 2009 -017, and 2009 -019
Attachment "B" - Spreadsheet Detailing All Commission Applicants
Attachment "C" — Housing Commission Applications (7) and Housing Commission Absence
Reports
Attachment "D" — Personnel Commission Application (3) and Personnel Commission
Absence Records
Attachment "E" - Recreation and Community Services Commission Applications (11) and
Recreation and Community Services Commission Absence Records
Attachment "A"
RESOLUTION NO. 2009-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2008-009
APPOINTING INDIVIDUALS TO THE HOUSING COMMISSION OF
THE CITY OF BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 1 FOR A TERM EXPIRING
JUNE 30, 2010;
JUNE 30, 2011;
JUNE 30, 2012;
TO OFFICE NO. 2 FOR A TERM EXPIRING
TO OFFICE NO. 3 FOR A TERM EXPIRING
TO OFFICE NO. 4 FOR A TERM EXPIRING
JUNE 30, 2013;
TO OFFICE NO. 6 (TENANT COMMISSIONER)- AND
APPOINTMENT DEFERRED TO OFFICE NO. 7 (TENANT
COMMISSIONER 62 YEARS+)
WHEREAS, the current appointments to Housing Commission Offices 1, 2, 3, 4, 6 and 7
will expire on June 30, 2009.
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10-days at three
locations within the city, was posted on the city's website as well as in the April / May issue of
the NOW. The deadline for submission was April 30, 2009 at 6:00 p.m.
WHEREAS, incumbent Commissioners Torrellas (Office #4) and Hogan (Office #7) did
not submit applications for consideration of re-appointment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY
RESOLVES AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members of the
Housing Commission and such appointees shall hold office at the pleasure of the City Council
and serve for the term as follows:
Office 1 -
for the term expiring June 30, 2010
Office 2 -
for the term expiring June 30, 2011
Office -
for the term expiring June 30, 2012
Office 4 —
for the term expiring June 30, 2013
Office 5 — Abednago Del Rosario
for the term expiring June 30, 2011
Office 6 —
for the term expiring June 30, 2011
(Tenant Commissioner)
Office 7 — APPOINTMENT DEFERRED
for the term expiring June 30, 2011
(Tenant Commissioner; 62+ yrs of age)
Resolution No. 2009 -016
Page 2
Section 2. Since sufficient applications were not received to fill the total number of
vacancies, including Office No. 7 (Tenant position, 62 +) City Council directs staff to re- notice the
un- filled vacancies, re -send the notices to Baldwin Park resident Housing participants and bring
back to a future meeting for appointment.
Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward
a copy to this resolution to all appointees and to the Housing Commission Secretary.
PASSED, APPROVED and ADOPTED this day of , 2009
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing resolution was duly and regularly approved and adopted by the City Council of the
City of Baldwin Park at a regular meeting of the City Council held on by the
following vote:
AYES: COUNCIL IMEIVIBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
RESOLUTION NO. 2009-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2008-029
APPOINTING INDIVIDUALS TO THE PERSONNEL
COMMISSION OF THE CITY OF BALDWIN PARK,
SPECIFICALLY:
TO OFFICE NO. 3 FOR A TERM TO
JUNE 30, 2011; AND
TO OFFICE NO. 4 FOR A TERM TO
JUNE 30, 2011; AND
TO OFFICE NO. 5 FOR A TERM TO JUNE 30, 2011
WHEREAS, the Personnel Commission consists of five (5) members and
members are appointed to a two-year term on a staggered basis; and
WHEREAS, the term of office for Office No. 3 (Sally Wieck,) Office No. 4 (John
B. Lira,) and Office No. 5 (Nabil Samuel) expire June 30, 2009; and
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days at
three locations within the city, was posted on the city's website as well as in the April
May issue of the NOW. The deadline for submission was April 30, 2009 at 6:00 p.m.
WHEREAS, none of the incumbent Commissioners submitted applications for
consideration of reappointment-, and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.52,
appointments to Office Nos. 3, 4 and 5 are made and entered onto this resolution for a
flAln_\/,n�irterm, expiring --. 11, 1. 1z, - _ --, 2011.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARA
HEREBY RF-901 VES AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members
of Office Nos. 3, 4 and 5 respectively and such appointees shall hold office at the
pleasure of the City Council and serve for the term as follows:
Office 1 — DEFERRED for the term expiring June 30, 2010
Office 2 — Barry Lu for the term expiring June 30, 2010
Office 3 —
Office 4 —
for the term expiring June 30, 2011
for the term expiring June 30, 2011
Office 5 — for the term expiring June 30, 2011
Resolution No. 2008-029
Page 2
Section 2. Since sufficient applications were not received to fill the total number of
vacancies, City Council directs staff to re-notice the un-filled vacancies and bring back to
a future meeting for appointment.
Section 3. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of this Resolution to Commission appointees and a copy to the
Commission secretary.
PASSED, APPROVED and ADOPTED this day of 2009.
MANUELLOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at a regular meeting of the City Council
on h\/ the ffi \/
llnWinn ntp--
y
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
RESOLUTION NO. 2009-019
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, AMENDING RESOLUTION NO. 2008-031
APPOINTING INDIVIDUALS TO THE RECREATION &
COMMUNITY SERVICES COMMISSION OF THE CITY OF
BALDWIN PARK, SPECIFICALLY:
TO OFFICE NO. 4 FOR A TERM TO
JUNE 30, 2011; AND
TO OFFICE NO. 5 FOR A TERM TO
JUNE 30, 2011; AND
TO OFFICE NO. 6 (SVHS) FOR A TERM TO
JUNE 30, 2010; AND
- APPOINTMENT DEFERRED TO OFFICE NO. 7 (BPHS) FOR A
TERM TO JUNE 30, 2010; AND
TO OFFICE NO. 8 (NPHS) FOR A TERM
TO JUNE 30, 2010
WHEREAS, the Recreation and Community Services Commission consists of
eight members and members of Office Nos. 1 through 5 are appointed to a two-year
term and members of Office Nos. 6 through 8 (Student Commissioners) are appointed
to a one-year term; and
WHEREAS, the term of office for Office No. 4 (Cecelia Bernal), Office No. 5
(Terrilyn Orrtiz), and Student Commissioners of Office No. 6 (Andrew Ruvalcaba
SVHS), Office No. 7 (Michael David Arellanes BPHS) and Office No. 8 (VACANT -
NPHS), expire June 30, 2009-1 and
WHEREAS, Incumbent Commissioner Bernal has submitted an application for
consideration of re- appointment; and
WHEREAS, a public Notice of Vacancy was posted for a minimum of 10 -days at
three locations within the city, was posted on the city's website as well as in the April
May issue of the NOW. The deadline for submission was April 30, 2009 at 6:00 p.m.
WHEREAS, the City Council is desirous of filling the scheduled vacancies of
Office Nos. 4, 5, 6, 7 and 8; and
WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.37,
appointments to Office Nos. 4 and 5 are made and entered onto this Resolution for a
two-year term, expiring June 30, 2011 and appointments to Office Nos. 6, 7 and 8 are
made and entered onto this Resolution for a one-year term expiring June 30, 2010.
Resolution No. 2009 -019
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. That the following named persons are hereby appointed as members
of Office Nos. 4, 5, 6, 7 and 8 respectively and such appointees shall hold office at the
pleasure of the City Council and serve for the term as follows:
Office 1 — ARLENE HERNANDEZ for the term expiring June 30, 2010
Office 2 — DOLORES MACIAS for the term expiring June 30, 2010
Office 3 —IRMA TARANGO
Office 4 —
Office 5 —
Office 6 —
for the term expiring June 30, 2010
for the term expiring June 30, 2011
for the term expiring June 30, 2011
for the term expiring June 30, 2010
Sierra Vista High School Student
Office 7 — APPOINTMENT DEFERRED for the term expiring June 30, 2010
Baldwin Park High School Student
Office 8 —
for the term expiring June 30, 2010
North Park High School Student
Section 2. That letter of recommendation from Baldwin Park High School (Office
Nos. 7) is pending and City Council directs staff to bring back to a future meeting for
appointment.
Section 3. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of this Resolution to Commission appointees and a copy to the
Commission secretary,
PASSED, APPROVED and ADOPTED on
Mayor
Resolution No. 2009-019
Page 3
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss'
CITY OF BALDWIN PARK
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing resolution was duly and regularly approved and adopted by the
City Council of the City of Baldwin Park at a regular meeting of the City Council
by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
LAURA M. NIETO, CIVIC
Deputy City Clerk
Attachment "B"
Spreadsheet Detailing All Commission Applications
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Attachment "C"
Housing Commission Applications () and Commission Absence Report
INCUMBENT
HOUSING
COMMISSION
APPLICATIONS (3)
PLEASE ATTACH A CITY OF BALDWIN PARK RECEIVEU
O'URRENT COPY OF
k UTILITY BILL AND APPLICATION FOR CITY COMMISSION MAR - 4 2009
A COPY OF YOUR And
o -
PHOTO ID STATEMENT OF QUALIFICATIONS i,=
APPLICATION IS FOR THE FOLLOWING COMMISSION: HOUSING COMMISSION
(A separate application is required for each commission) n
M'98 ►I T. _ •- •
Residence Address
Length of time at this Address: E-mail address: N A ` a z CNJ
Home Phone No. ®q (()C_d�'] L Cell/Message Phone No. blt) 53�-3_5'Sig
Are you 18 years of age or older? L2 Are you registered to vote in the City of Baldwin Park? ' k
_ �j L2'S
Do you currently serve as an elected or appointed official f r any board and/or agent within the i y of Baaldin P Q
If yes, name of agency and position:--L
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 102 High School Graduate? G.E.D.?.
EMPLOYMENT INFORMATION 1 EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
I Address
Phone No.
SrkgL 10
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? 0
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
Date
AC KNOW LEDGEMENTICERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true anccorrect.
Residency verification: 9 Yes E]No Date: - 51149
Residency verification: ❑ Yes ❑ No Date:
verification: ❑ Yes ❑ No Date:
'ity Use Only
Voter Registration Verification: Yes ❑ No
Appointment date:
Tenn expires:
I
Name
Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
M711110
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
CITY OF BALDWIN PARK
APPLICATION FOR CITY COMMISSION AH 3 0 2009
A COPY OF YOUR And
PHOTO ID STATEMENT OF QUALIFICATIONS -�K
APPLICATION IS FOR THE FOLLOWING COMMISSION: HOUSING COMMISSION
(A separate application is required for each commission)
PERSONAL INFORMATION:
Name— BP,,qC)Ljo (),5Cq(Z 114AP-0-1
1 1 CA
Residence Address 1—
Length of time at this Address: 33 — E-mail address: k4A/ floc sk S 6 -e""r t"4 i L_
Home Phone No. Cell/Message Phone No. 2_6
Are you 18 years of age or older? 5 Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: A6V 51
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?
Name and Location of College or University
Course of Study
Degree
A- I d 6o a rn tiC
c,
EMPLOYMENT INFORMATION I EXPERIENCE:
Name and Address of Emplover(s)
Position Title
Dates of Employment
64-c- C-
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name ��,L&jPk) i Kh 2
1 Address
Phone No.
IYO('Z- 3-L
z 6, '33 y
A
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_�° 0
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENTICERTI AITION:
I understand that up this a lication becomes I
),pfiing, a public record. certify
�
of p i. I
under penalty 3 P ti, ",under the I s of the State of California that the foregoing
fp�
is true a d
_q corr?e.
_30
Date Signature
Do Not Write Below this Line - For City Use Only
Residency verification: Yes ❑ No Date: 9/9(101 Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name t t' C tll A /'�/ ` Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Date: C
waay /. ,4,
Jignaturu
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF
A UTILITY BILL AND APPLICATION FOR CITY COMMISSION
A COPY OF YOUR And MAY
PHOTO ID STATEMENT OF QUALIFICATIONS
APPLICATION IS FOR THE FOLLOWING COMMISSION: HOUSING CO,
U
1A connrMfo nnn1if-nflnn is rotvitirinri fhr path rnmmiczqinn)
PERSONAL INFORMATION:
------ _
Name a J
L
�c_
Residence Address
Length of time at this Address: E-mail address:
Home Phone No.
Cell/Message Phone No. '�-//_Y')
" 1
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? _�A
Do you currently serve as an elected or(a
�p�ointed
official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
o y
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?
Name and Location of College or University
— Course of Stud v
Deqree
wfi
<
EMPLOYMENT INFORMATION EXPERIENCE:
Name and Address of Employer(s)
Position Title
Dates of EmploVment
v -C� ?v'�
Y
is
REFERENCES: Please provide the names of two
persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
I
Address
I Phone No.
41
-7
T,
Tj 71,el,
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY
OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the Stat t1fl fornia that the foregoing
A')
is tru aid correct.
Z_" A
Date 1\_J
Signature
L,),o Not write t3eioW UIIS Line - t-or utty use linty ,
Residency verification: S/ Yes El No Date: to IR5 Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: expires:_
Name _ Commission Requested: O
f
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Date:
natur
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
I
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w✓° 1 � C✓ fir' .' P ��. 5..�+ '.-m' A�� � �'" I ®� _—%
Date:
natur
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
ilk I &717 l
iml riell 4 ffl , TL R,
C�i7►��l►�il�'��C�7T
PLEASE ATTACH A CITY OF BAL ®WIN PARK ° EV L
CURRENT COPY OF
A UTILITY BILL AND APPLICATION FOR CITY COMMISSION i,CK q 0 2009 A COPY OF YOUR ' And
PHOTO ID STATEMENT OF QUALIFICATIONS CITY OF BALD � VVN PARA
h
APPLICATION IS FOR THE FOLLOWING COMMISSION: p [HOUSING COMMISSION
(A separate application is required for each commission)
PERSONAL INFORMATION:
Name
Residence Address_,g2zo
Length of time at this Address: `". a v s' E -mail address: ° o llCa
Home Phone No. Cell /Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park ?'
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park? �✓
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 2 JHigh School Graduate? G.E.D.?
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Em to er s
Nosition I me
uates or cm io mem
,�
-°�
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
M
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under pen of erjury under the laws of the State of California that the foregoing
is true d corrs t.
c
Name - Commission Requested: _
Date:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
April 27, 2009
Lorraine Ann Hernandez
3928 Monterey Ave.
Baldwin Park, CA 91706
To Whom It May Concern:
This letter is to confirm that Lorraine Ann Hernandez is a member of the Resident
Advisory Board (RAB) for the Baldwin Park Housing Authority. Ms. Hernandez
has been a member since March 13, 2008. Her role as a member is to provide
resident input during the implementation or amendment of plans and policies.
If you have any questions, please feel free to contact me at (626) 960 -4011 Ext.
354.
Thank you,
Michelle Bravo
Administrative Clerk II
CITY OF BALDWIN PARK, 14403 EASF PACIFIC AVENUE BALD`dVIN PARK . CA • 91706 . (626) 960 -40111 FAX (6),6) 902-2625
I
'ce
REC"
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF AH '219 200'9
,A UTILITY BILL AND APPLICATION FOR CITY COMMISSION
�4 dOPY"60-:y6b'k' And
PHOTO ID',, STATEMENT OF QUALIFICAT IONS
APPLICATION IS FOR THE FOLLOWING COMMISSION:
(M awpula U
PERSONAL INFORMATION: 4 - jZ A
Name
A v Sl I
Residence Address
Length of time at this Address: E-mail address: 'c �1 el V n' V_ 6L /'' v.-7 of
Home Phone No. Cell/Message Phone No. o
Are you 18 years of age or older? > Are you, registered to vote in the City of Baldwin Park? y
A/
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
6 7 8 9 10 112 High School Graduate? G.E.D.?
Circle Hiahest arade you completed: 1 2 3 4 5
Name and Location of Collecie or Universit
Course of Stud
Degree
etltlt of
o
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emolover(s) I
Position Title
Dates of Employment
'7
1 77_,r5- t,' A/ -'Y' e'-f_
C ;5 L , C- .. -,
10 0 C
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
�eT4--
Address
Phone No.
5�Lj' �6, �_ �coj^
67
7kT 6 '��dA14-
z 6, - j? V g' , 6�#
V
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
I(
ACKNO ILEtD EMEN !f�TIF ATIO
3XI 'C
this understand that I under at up fi a, plica' n becomes a blic record. I certify
's p
jury under penalty der the laws the State of lifornia that the foregoing
of6
Ril'i
is true and cor re
Date Signat
Residency verification: ❑ Yes
Residency verification: ❑ Yes
Residencv verification: ❑ Yes
❑ No
Date:
❑ No
Date:
❑ No
Date:
Voter Registration Verification
Appointment date:
Term expires:
Yes ❑ No
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
U C-1 tZ, �-_V 5
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Date:
4, (- _e
Signature
Notice: Please be advised that you and your qualifications may be discu
meeting.
,7cil at an open
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
OAA- Q_
I'ij C)
Oic 0 —
t )o
Date:
4, (- _e
Signature
Notice: Please be advised that you and your qualifications may be discu
meeting.
,7cil at an open
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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PLEASE ATTACH A
CURRENT COPY OF
A UTILITY BILL AND
A COPY OF YOUR
PHOTO ID
CITY OF
APPLICATION FOR CITY COMMISSION,
And
STATEMENT OF _ •
APPLICATION IS FOR THE FOLLOWING COMMISSION: 0
(A separate application is required for each commission)
PERSONAL INFORMATION:
Name and Location of College or University
Course of Stud
Degree
I CA� ` S
e
41 cad C! nC
I 1
n WO o ate,
6323 Li -72 — 32— . 2--
V
EMPLOYMENT INFORMATION f EXPERIENCE:
&y'?+e('P -u Prtt Cc?tmpeimgn \JCk&'I 110'1
TO o r i 1
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
on ii o, ck o
J wiz Archwend, winetKia
C ki) L 1 — 8 ' L9
I t keA d A 0
n WO o ate,
6323 Li -72 — 32— . 2--
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
s-f `p
Date
Residency verification: VYes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
ACKNOWLEDGEMENT /CERTIFICATION:
i understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
� '..
Voter Registration Verification: Yes ❑ No
Appointment date:
Term expires:
Name n c 1'6 Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
Date: (� -2-9
9
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
Name: Bryan Urias Commission Requested: Housing
STATEMENT OF QUALIFICATIONS
Serving my community has always been a top priority in my life and the opportunity to
serve on the City of Baldwin Park's Housing Commission would help me in advancing
this goal. As a fifteen year resident of Baldwin Park as a public servant through various
professional and volunteer commitments, it would be an honor to help improve the
quality for my fellow residents. I ask for your consideration of my application for the
Baldwin Park Housing Commission.
My goals in serving on the commission would be to help formulate sound public policy
around the issue of housing that would best benefit the residents of Baldwin Park.
Additionally, I would work diligently to secure available resources that would assist our
community. As a Field Representative for former Congresswoman Hilda L. Solis, one of
my main assignment issues was housing. Through this capacity, I was able to develop
various relationships with local organizations and government agencies that focus on
providing housing resources to the public. With my experience and established
relationships I would be able to bring to the commission a fresh perspective and access to
resources that could benefit the commission's important work.
My experience in capacity building and managing local issues has given me the multi-
tasking and organizational skills that would benefit the commission. I believe that my
unique standing relationship with the community and my work experience offers valuable
qualifications that will help in advancing the goals of the Baldwin Park Housing
Commission. As my background illustrates, I have many unique educational and
professional traits that would supplement the success of the commission. In addition, I
am motivated and enthusiastic, and would appreciate the opportunity to contribute to the
Baldwin Park Housing Commission.
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Attachment "D"
NEW
APPLICATIONS (3)
PERSONAL INFORMATION:
Name
Residence Address
Length of time at this Address: E -mail address: � � � .� ❑vv k
Home Phone No Cell /Message Phone No. r Z, y
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? A 6S
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park? ?i
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 2 High School Graduate? G.E.D.?
EMPLOYMENT iNFORMAT ION /EXPERIENCE:
Name and Address of Employer(s)
Nosition I itie
uaies or cm io meni
AYN
laim (!'{
y /
! fl � 6 _ --_ _
°
"fit '
f
`` 1
t
4
REFERENCES: Please provide the names of two (@a) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
&'ides'
Leslie
i& :I sir vl -m. °'s
y /
! fl � 6 _ --_ _
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? klo
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENUCERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is twnd correct. p
Date Signature
Do Not Write Below this Line - For CityVse Only
�Residericyverificationy: _,_ g
❑Yes �❑ No Date: � , Voter Registration Verification: ❑ Yes NNo
Residency verification: ❑ Yes ❑ No Date:
Residency verification: ❑ Yes ❑ No Date:
Appointment date:
Term expires:
Name
Date:
Commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
:.. �J
H
M
, , C�
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
I
PLEASE ATTACH A
CURRENT COPY OF
A UTILITY BILL AND
A COPY OF YOUR
PHOTO ID
CITY OF BALDWIN PARK ECEIVED
APPLICATION FOR CITY COMMISSION
And APR 14 2DD.1,4
STATEMENT OF QUALIFICATIONS
-K
RSONNEI�r-.- M'" � A ,Rc �'
APPLICATION IS FOR THE FOLLOWING COMMISSION:
1A - - - - - -4.. ---1. 4. .1 - . � 14 lc- -h
PERSONAL INFORMATION:
PA
Name i �-:L) f I zz
Date: Y C M
Residence Address—'5 A (2 3 A.'q ac e A ue-
Length of time at this Address: E -mail address: INWF2,trkad
Home Phone No. (A21A al, flt- 1? .5- Cell/Message Phone No. &,2
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?- a 2�--
Do you currently serve as an elected Vr appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION: 01
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 b12 High School Graduate? G. E. D.?
Name and Location of College or University
Course of Stud v I
D
M A.
1-1�n—Ab-OY71
EMPLOYMENT !NFORMATION / EXPERIENCE:
Name and Address of EmNover(s)
Position Title
Dates of Employment
4-
�'Vl4cic_
4—
City BaldGvf i 202..cted or Appointed find who
REFERENCES: Please provide the names of two persons, who are not of l
can comment on your capabilities and character.
Name
Address
Phone No.
A V
iffe'13 5- -7 1
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
becomes 4
I understand that upon filing, this application b blic record. I certify
h
under penalty of perjury under the laws of the Sta, f Ca-lirfor, i that the foregoing
is tru . Ind c ,rrect.
Y (0 aj,;7
Date Signature
Residency verification:
Fr Yes
❑ No
Date: Y C M
Voter Registration Verification: r-1 Yes ❑ No
Residency verification:
❑ Yes
❑ No
Date:
Appointment date:
Residency verification:
❑ Yes
❑ No
Date:
Term expires:
Name c d� E �' ` Commission Requested -&-yTIP164A21121
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
EZ
fil
Nkvj q® L, it
19
s
0
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UO
a
Date: C d
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
g'
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF APPLICATION FOR CITY COMMISSION
,A UTILITY BILL AND
A COPY OF And
YOUR ARR 2 4,
PHOTO, ID STATEMENT OF QUALIFICATIONS
FOLLOWING COMMISSION:
-5-e
APPLICATION IS FOR THE F r11_1 5 evw
in is rq "irgmy fnr each Commi-q-qion)
43 atful a � U
PERSONAL INFORMATION:
Name P,
61 z C1+ 2 A v eq 01
Residence Address— - t
/,
Length of time at this Address: E-mail addre 'C rt V ck- 0- (L
address:
Home Phone No. Cell/Message Phone No.
Are you 18 years of age or older? �y e S Are you registered to vote in the City of Baldwin Park?
Baldwin Park?
Do you currently serve as an elected or appointed official for any board and/or agency within the City of
If yes, name of agency and position: e e__
EDUCATION: 2 3 4 5 6 7 8 9 10 11 (2), High School Graduate? G. E. D. ?.
Circle Hiahest grade you completed: 1
__
Name and Location of College or University
Course of Study
Degree
LIZ
'7
s A o -14Y 7� V ef,
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Em to ge,§I'
Position Title
e C
Dates of Employment
Z
'
Up,
1-85 1
5 - -7
Oil 1 L, A i C,
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name Address
A k-A
A'/ t1i
Phone No.
z_
/I
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWILED EMEN TIFICATIO
�
I understand that up ill g, this applica n becomes a p lic record. I certify
ta
under penalty of jury nder the laws the State of lifornia that the foregoing
is true and come
I A A A 101
Date Signature
For CI t—y
e.. .. . .
101 Voter Registration Verification: M/Yes ❑ No
Residency verification: Yes E]No bate: 51 Iq
Residency verification: ❑ Yes E]No Date: Appointment date:
Residency verification: ❑ Yes E]No Date: Term expires:
-Z V - �-( pz'y � 5-
V
Name
�Ip- 4) Commission Requested: b
f6ionr*]
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
CO �AAAA, 1
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Signature
Notice: Please be advised that you and your qualifications may be discussed by
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at an open
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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Attachment "E"
Recreation & Community Services Commission Applications (10) and
Commission Absence Report
INCUMBENT
W"l
XECREATION
SERVICES
COMMISSION
APPLICATIONS (1)
UTILITY IL ' `"' APPLICATION FOR CITY COMMISSION
#UTILITY BILL AND
A COPY OF YOUR And
PHOTO ID STATEMENT OF QUALIFICATIONS
APPLICATION IS FOR THE FOLLOWING COMMISSION: RECREATION /COMMUNITY
SERVICES COMMISSION
(A separate application is required for each commission)
PERSONAL INFORMATION:
��-� l
Name CU
Residence Address 0 l t� 0 JD �•'F �(t� Gt,� �`'•� CQ,'C.l� 4t� ` 0
Length of time at this Address: E -mail address: C'f- -� �Lcc_�4;) Ct )= C. GSM
Home Phone No. (B 9 a 4 Z9 7 15 Cell /Message Phone No. 6 2-k '4 '?V 7 M;2,
Are you 18 years of age or older? le- C, Are you registered to vote in the City of Baldwin Park? e-5
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park?
If yes, name of agency and position: 1Lt.C.r"e r1W13 > e G® t�y�y
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 1 Va High School Graduate ? G.E.D.?
Name and Location of College or University
Courset of Study
Degree
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Employer(s)
Position Title
Dates of Employment
b VJ . ilk �k .
(Vii .S+ ,e s, � �
Ir 3J 9 ID -a-'u �,U_4-ren+
c>$tow.6m tA
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
�AJI 1�1(� �4fL(�•
�i _ CA/1 tG (
�agg�� -{�i_ AdI z) —
(�
e
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
�4'0
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENTICERTIF ICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
(
i C?
Date Signature
Do Not Write Below this Line - For City Use Only
Residency verification: Yes ❑ No Date:-51q 0`0) Voter Registration Verification: Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name Commission Requested:�LCi� `� b 6
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
0
a
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A C-1-1- - cMl r av
BE
M
arv� 4 S S l S vJ t9�t"t'_ °.,@_
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eUe_'Vv tl�-L8czlt V -x e -tom `) t o,, Iclk5v 1
M
M
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
COMMISSIONER
APPLICATIONS (3)
CITY OF BALDWIN PARK
RECREATION / COMMUNITY SERVICES
STUDENT COMMISSION INFORMATION FORM
r
mal
Name of High School
PLEASE PRINT
PERSONAL INFORMATION: [To be completed by Student)
Name
'A
Residence Address— C/I
Age: 144 Date of Birth: ?5-20- 11i"'I'l —Social Security # _
Home Phone Nokluc q IL - Message Phone No. 422 -7 QE__7
E-mail address:
0 C. IV, 0 V Ck R1
4
Grade: q I ili
Graduation Year: ZN 2
Name of Parent(s) or Guardian(s) Na K) UQ
Student lives with: [ ] Both Parents [ ] Mother [ ] Father Guardian
Person to call in case of emergency: CA* I (A
-
( �O QN,) d °) �7 9 r�(
Phone No.: q
A�)W 'M, '20CY1
Date'
Appointment Date:
Re-Appointment Date:
Comments:
Student's Sinnat r, -J
Parerft/Puardian Signature
For Office Use Only
cc: [ ] Personnel Department [ ] Recreation Director [ ] Recreation Secretary
LETTER OF RECOMMENDATION
Student's 01111c,
Name of School
Home Address t 3 3- 6
Home Phone 6 IL, C, Q
Graduating Class of
6 eA
Note to Principal: Please provide a written letter of recommendation for the above named student.
Date:
A
iFv&`�o —��
(-kn Lv,_ti S - S .S 1-4--
ce-
SNV-Q-
0
N-� )-1 `( ry,�V-k— a,- -
PLEASE PRINT
PERSONAL INFORMATION: [To be completed by Studont)
Name---,
--
Residence Address 137Z
Age: Date of Birth: Social Security 4
Home Phone No. 62zz1-;1— Message Phone No
E-mail address!
Name of Patent(s) or GUardian(s
Graduation Year:
Student lives with: (X Both Parents [ ) Mother ( I Father [ I Guardian
Person to call in case of emergency,
Phone No,:
Date
Stu ' Signature
Parent/Guardian Signature
For Office Use Only
Appointment Date:
Re-Appointinew Date:
Comments:
cc'. llersonuci Department Recreation Director Recreation Secietavy
T•Cl PPn+,qqAq7q 2U1jjqqS Rijej Joj:jO Go sa unc
LETTER OF RECOMMENDATION
Student's Name
Name of School Graduating Class of
Home Address
Horrie Phone
Note to Principal: Please provide a written letter of recommendation for the above named student,
Date:
M
1"I I
MI,
MW
Maw,
124F��- Signature
i
;:2•d RRn+,9qR929 2UTIja4s Rijal dDT:jO Go Sa unr
CITY OF BALDWIN PARK
RECREATION / COMMUNITY SERVICES
STUDENT COMMISSION INFORMATION FORM
)a
Name of High School
PLEASE PRINT
PERSONAL INFO AT ION: [To be_completed by Stud
d
Name
Residence
Age: Date of Birth: Z, Social Security #
Home Phone (0. Message Phone o 60
E-mail ad
Grade
I
M
Name of Parent(s) or Guardian(s)
Student lives with: [ ] Both Parents
Person to call in case of emergency:
Phone No.
Date
Graduation Year:
Mother [1,T<ather Guardian
rl)
lam' ,1] /) Y-�:,:
For Office Use Only
Appointment Date:
Re-Appointment Date:
Comments:
cc: [ ] Personnel Department [ ] Recreation Director [ ] Recreation Secretary
Student's Name
Name ofSchool
LETTER OF RECOMMENDATION
Ashley C. Aguilar
North Park High School
Graduating Class of ZOIO
Home Address 4127 Grace Ave. Baldwin Park, CA 91706 —
Home Phone (026) 443-4582 email address: ashletcassie@yahoo.com
Note tnPrincipal: Please provide a written letter nf recommendation for the above named student.
See attached
,
Date '
Principal's Signature
April 24, 2009
To Whom It May Concern:
North Park High School
Elaine Taketani, Principal
4600 North Bogart Avenue, Baldwin Park, California 91706
Phone: (626) 337 -4407 Fax: (626) 856 -4402
I am extremely pleased to have the opportunity of knowing Miss Ashley Aguilar. Miss Aguilar
is currently an I 11" grade student, but will, in all probability, graduate in June 2009. I have had
the opportunity to know Miss Aguilar for more than a year and I have become familiar with her
personally, as well as in a professional capacity.
Miss Aguilar is highly motivated, intelligent, and academically sound, with a good grade point
average. Miss Aguilar is a leader in the Youth Empowerment Conference; an important position
for one her age. It shows her conscientious nature and willingness to go beyond what is required
of a student.
It gives me great pleasure to write this letter of recommendation on Ashley's behalf. Please feel
free to call me if you feel I may be of further assistance or should you wish elaboration on any
particular detail. I can be reached at (626) 337 -4407.
Sincerely yours,
Elaine Taketani
Principal
ET /vc
NEW
RECREATION &
COMMUNITY
SERVICES
COMMISSION
PLEASE ATTACH A CITY OF BAL ®WIN PARK
CURRENT COPY OF
A UTILITY BILL AND APPLICATION FOR CITY COMMISSION
A COPY OF YOUR And
PHOTO ID STATEMENT OF QUALIFICATIONS
-RLA *I i� (Annual „
APPLICATION IS FOR THE FOLLOWING COMMISSION; —
/A .,4.. -1. 4:.. "_'4 fir nnnh rnmmiccinnl
PERSONAL INFORMATION:
Name F i }•
p
Residence Address (': .h '� wI) APR 3 Q 200
Length of time at this Address: � E -mail address: � � �, � � °"�' � `�f��'°F � g..
9 E-mail —�� a
pg.,�t
. 9� �'„�53"
�s t 7 i�4 i �64.3'N
.
Home Phone No.( li T11 Cell /Message Phone No
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 112 High School Graduate? W G.E.D.?
Name and Location of Collecle or UniversitV
Course of Study
De ree
,fa k` ..fl ^,.#�`"' ," -�.,, t,k' -a ".'Ra «. "' r r
`- a 'a • t F 'P, 3
a a f`�m• cr` s AA'4 F
e
.,.
EMPLOYMENT INFORMATION ; EXPERIENCE:
Name and Address of Em to er s
Position Title
Dates of Em to ment
C (.-J"11 mfr i d- -T 4 _ b t�'
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
_,
'Al Y
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true nd correct.
t
t� .
_ �-" 7 r
e '4
Date Signature
Residency verification: [?� Yes ❑ No Date:_
Residency verification: ❑ Yes ❑ No Date:_
Voter Registration Verification: ❑ Yes M No
Appointment date:
verification: ❑ Yes ❑ No Date: Term
Name Commission RequestedA41Y, ""tti k-s -fry
An 1,
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
714,-n 06t', Ft',V VIA/'] (1, 11. 7'
0
I
C�'
Date:
Signature
�I
"A A
v.
Lc)
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years, During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A
CURRENT COPY OF
A UTILITY BILL AND
A COPY OF YOUR
PHOTO ID
J,
E
CITY • BALDWIN PARK
APPLICATION FOR CITY COMMISSION JD,,q(0"-
And 3 0 2009
STATEMENT OF QUALIFICATIONS
FPE—RSONNELc6MMi�§�§ioiq�il-&S--,F"-",lr
APPLICATION IS FOR THE FOLLOWING COMMI
/ A - - - - - :- F-, ---k /0-to --
PERSONAL INFORMATION:
Name
Residence Address— 1111?4-11-9
Length of time at this Address: c` I IUd E-mail address:
Home Phone No. Cell/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?
X
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: ° ------
EDUCATION: - /as &-
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? G.E.D.?
Name and Location of Colleqe or University
Course of Study
Deqree
(216 01
14/—
I.1AT ON E E
EMPLOYMENT INFOR RA A 110KI I EXPERIENCE:
Name and AddregaqL IoVer(s)
Position Title
Dates of Employment
'T' 4 y V 0 ' Ek- 4$ )r - --"
e—/,s C4 " S a
c—,
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
7-
3
.7'i c-m,
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits. X/
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT/CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
Date Mnature
L70 INOT VVfIle,tSe]QW 1015 L111U,7ryi %any ub" viuy
Residency verification: 1:1 Yes W1 No Date:-5/1(ftE0 - Voter Registration Verification: IS/ Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
Name Commission Requested:
,r 62_ ,
.rte,
If a-
/°'.
-max e
c7le /7
r
Date: 4/
Sigr ture
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
Ofelia de Guzman
4942 Stewart Avenue
Baldwin Park, CA 91706
(626) 962-2628
Career Objective: To secure a position in general accounting with a firm that offers
long-term growth opportunities.
PROFESSIONAL EXPERIENCE
Surface Protection Industries, Inc. 3440 E 14th Street, Los Angeles, CA
90023.
Oct. 1998 - Oct 2007:
Position: Accounts Payable Supervisor.
• Assist in the preparation and completion of annual audit.
• Organize monthly closing including Journal Entries preparation,
• Account Reconciliations.
• Maintain cash flow plan.
• Interface with vendors.
• Interface with intercompany staff for invoice input and control.
• Accounts payable invoice entry, matching, control.
• Maintain vendor master file data in correct and current status.
• Suggest procedure changes to improve department performance.
Roberts Consolidated industries.
Industry, CA 91749.
1991 Aug. 1998:
Position: General Accountant.
600 N Baldwin Park Boulevard, City of
• Assisted the CFO with preparation of monthly financial statements,
• Assisted in the preparation and completion of annual audit.
• Organized monthly closing including Journal Entries preparation.
0 Account Reconciliations.
• Maintain cash flow plan.
• Interface with vendors.
• Interface with intercompany staff for invoice input and control.
• Accounts payable invoice entry, matching, control.
• Maintain vendor master file data in correct and current status.
• Suggested procedure changes to improve department performance.
1981® 1990:
Position: Accounts Payable Supervisor...
• Supervised and evaluated the performance of five staff members.
• Responsible in selection and training of new hires.
• Maintain cash flow plan.
• Interface with vendors.
• Interface with intercompany staff for invoice input and control.
• Accounts payable invoice entry, matching, control.
• Maintain vendor master file data in correct and current status.
® Suggested procedure changes to improve department performance.
Moskatel's Inc., 718 S. Wall Street, Los Angeles, CA 90014
1980 - 1981:
Position: Accounting Supervisor.
• Supervised and evaluated the performance of three staff members.
Responsible in selection and training of new hires.
Insured that all functions in the Accounting Department are being
performed in accordance with established procedures.
Recommended improvement of existing systems and procedures.
• Prepared reports as requested by the Controller.
• Account Reconciliations.
1977 -1980:
Position: Accounts Payable.
® Maintain cash flow plan.
• Interface with vendors.
Acco11 nt. s payable :nvo.ce entry matvh:ng, control.
, i
• Maintain vendor master file data in correct and current status.
Wailich's Music City, Sunset and Vine, Hollywood, CA
1976 - 1977:
Position: Accounts Receivable.
• Preparation of bank deposits.
• Cash application including research and resolution of short payments and
unapplied cash.
• Customer conflict resolution, including research, issuance of credit memos,
claim denial notification and freight claims.
• Customer account reconciliations.
• Verification of pricing, proof of deliveries, shortages and freight claims.
• Other general office and accounting functions as required.
SPECIAL QUALIFICATIONS
• Extensive experience in office management and all accounting functions
with the ability to operate all standard office equipment.
• Ability to learn new methods and procedures rapidly.
• Highly motivated, results oriented regardless of obstacles.
• A demonstrated records of achievements.
• Personal qualities include dependability, initiative, drive and ability to work
independently, ability to get along well with people.
• Extensive experience with computer associates PRMS package on AS400
in Accounts Payable along with other accounting functions.
0 Ability to operate standard office equipment,
• Familiar with various computer programs; Excel, Lotus 1-2-3 and Client
Access.
EDUCATION
College Degree in Bachelor of Science in Elementary Education,
Philippines Normal College, Manila.
• Citrus College; Accounting I and Accounting 11.
• Computer Classes, various management and accounting seminars.
SALARY
• Negotiable
REFERENCES
• Furnished upon request.
PEASE ATTACH A
CURRENT COPY OF
A UTILITY BILL AND
A COPY OF YOUR
PHOTO ID
CITY OF BALDWIN PARK RECEIVED
APPLICATION FOR CITY COMMISSION APR 2 3 2009
And
STATEMENT OF QUALIFICATIONS D`v OF zAi,,DVVINPAR
,, r_ .
RECREATION / COMMUNITY
APPLICATION IS FOR THE FOLLOWING COMMISSION: > SERVICES COMMISSION
A separate application is required for each commission
PERSONAL INFORMATION:
r r
Name % �C-
Residence Address Address 3 20 G^ %
Length of time at this Address: E -mail address:
Home Phone No. 337-71111 Cell/ essage Phone N S %J V /14--
Are you 18 years of age or older? _� Are you registered to vote in the City of Baldwin Park? S
Do you currently serve as an elected or appointed official for any board and /or agency within the City of Baldwin Park? /) 0
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 a High School Graduate?. G.E.D.?
Name and Location of College or University
Course of Study
Degree
2/7
EMPLOYMENT INFORMATION / CY°CDIENCE:
Name and Address of Employers
Position Title
Dates of Em to ment
iJ i 5 "T
REFERENCES: Please provide the names of two ( @) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name
Address
Phone No.
` /
1� lM
S bE _ _ ),
/7,.2,! S_76—J,932
4168V 6 k162y C
[,STEA /k2 C > (� UJ
t 'ZU l9 F1702- -�'6 �9-ifs //
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence /fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
2-. �
Date Sign ure
UO NOt write tielOW ttll$ Line - t-or city Use Unly
Residency verification: ❑ Yes ❑ No Date: _ _ Voter Registration Verification: [?� Yes ❑ No
Residency verification: ❑ Yes []No Date: Appointment date:
Residency verification: ❑ Yes ❑ No Date: Term expires:
P \ (-- L- K c Y7 i / VA,)/
Name A r 1 / IJ C, Commission Requested: CD "/I-/ W 4) 17 Y 5&-A occ-
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
M
M
.feh "'
g-1 V
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
PLEASE ATTACH A
CURRENT COPY OF
A UTILITY BILL AND
A COPY OF YOUR
PHOTO ID
E'l
CITY OF BALDWIN PARK
APPLICATION FOR CITY COMMISSION AI�P, 15
And
,,E1,'iR1SK MGk
STATEMENT
• QUALIFICATIONSP' VEVSOM
APPLICATION IS FOR THE FOLLOWING COMMISSION: -, r lr�
114z,�c�(boy 777,71�7777cs
(A separate application is required for each commission)
PERSONAL INFORMATION:
C: 1 t —
Name—
-F Jw, ' "(krk,
Part, !�W� P -
Residence Address
Length of time at this Address: E-mail address: Le cick L c Z_ C),(-
d.
Home Phone No. Cell/Message Phone No 17)
U_
Are you 18 years of age or older? j -r— — Are you registered to vote in the City of Baldwin Park?—
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION: J High School Graduate? V
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 G.E.D.?
Name and Location of Collec je or University
Course of Study
_ ree
Deg
Nik Los
EMPLOYMENT INFORMATION / EXPERIENCE:
Name and Address of Emolover(s)
I Position Title
Dates of Employment
kt!�' (fi
Lc" fvv-�k'
60 CcXX -A
Pf -e �,�e
-V PL
, Ac"'
CA! 0
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name i
Address
Phone No.
(3
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
L1 Ci
Date wgnature
go, Not, write ovow thIS Line
i-0r uty yse,uniy,',
Residency verification: Yes ❑ No Date: Registration Verification: Yes ❑ No
Residency verification: ❑ Yes 1:1 No Date: Appointment date:
Residency verification: ❑ Yes E1__No - Date: Term expires:
Name .,i
u-a�
Commission Requested: 9�t# r
�4i,l'it` i
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
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Date:''
e,
Notice: Please be advised that you and your qualifications may be discussed by the City Counci/at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
I
PLEASE ATTACH A CITY OF BALDWIN PARK
CURRENT COPY OF APPLICATION FOR CITY COMMISSION APR 29,209
A UTILITY, BILL AND And
,A COPY O'FYOUR
PHOTO 1, ID STATEMENT OF QUALIFICATIONS
APPLICATION IS FOR THE FOLLOWING COMMISSION:
if L/ Z 6 /u,
PERSONAL INFORMATION:
Name
A V CA --I o 6/
Residence Address—
(6) ct
Length of time at this Address: E-mail address:
YVIA (/s-
Home Phone No. Cell/Message Phone No.
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? y <;
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
If yes, name of agency and position:
EDUCATION:
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 (2' High School Graduate? Y G.E.D.?
Name and Location of College or University
Course of Stud v
Degree
J 771-
"f -, y /' -�;) b, /
.-"
e/
- A
EMPLOYMENT INFORMATION I EXPERIENCE:
Name and Address of Emplover(s)
Position Title
Dates of Employment
-7
A 1 0
REFERENCES: Please provide the names of two (0a) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Name 42
Address
<;','I I �ft 3-P A I � i -1A A
T- Phone No.
1 -z- t -z" (-o V
V(/
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLED G EMEN 9 TIF11CATIO
Lic
I underst and that up fil' g, this applica n becomes a p record. I certify
t
Nifornia
under penalty of" Viury nder the laws the State of that the foregoing
is true and corre
=Al
% A
Date Sign Id
Residency verification: *L Yes
Residency verification: L-1 Yes
Residency verification: ❑ Yes
No 'Date: It(IM Voter Registration Verification: � Yes ❑ No
❑ No Date: Appointment date:
❑ No Date: Term expires:
-Z ell, 4 �( r
" cey 4?
Name Q- 'M 6f- (Z r. e�'4 r-A commission Requested:
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
k e V -ev a 's Tk
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Date: &/ Z" 61 (�
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Signature
Notice: Please be advised that you and your qualifications may be
meeting.
C
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�J
7ci/ at an open
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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V'C/L/L/� '
Date: &/ Z" 61 (�
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Signature
Notice: Please be advised that you and your qualifications may be
meeting.
C
I KJ
�J
7ci/ at an open
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment, will invalidate this
application.
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APPLICANTS (1)
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PLEASE ATTACH A CITY OF BALDWIN PARK APR 2 8 2006
CURRENT COPY OF
A UTILITY BILL AND APPLICATION FOR CITY COMMISSION
And UgTVL')�:
A COPY OF YOUR ClTV,A,E:R4<'S
PHOTO ID STATEMENT OF QUALIFICATIONS
APPLICATION IS FOR THE FOLLOWING COMMISSION: I. � rwfi OrL () Ro(_ cyiRCf�
1A en—rnin nnnlirnfinn is rormirsari fnr,-nPh rnmmiqqinn)
PERSONAL INFORMATION: 7
A rta 1-4,1a
Name
Residence Address :I &I
t
Length of time at this Address: 4 E-mail address:
Home Phone NoJ Cell/Message Phone No.-(Unla
' �� � � ` �� "{ 0
Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?-,--,----,i
Do you currently serve as an elected or appointe fficial board and/or agency within the City of Baldwin Park?
If yes, name of agency and position: M111W
.. . .......
Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 High School Graduate? G.E.D.?
Name and Location of Colleqe or University
Course of Stud_
Degree
-M
EMPLOYMENT INFORMATION EXPERIENCE:
Name and Address of Employeris) Position Title _ _` Dates of Employment
f Ce rt
it V, MW (I/ Oro, am
V4 al
REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
Nan-Le
Address
Phone No.
I C_ A Ty, 4 P /7
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits. ' 0
HAVP YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATIUN.'__0-
If yes, Please list all offenses, date and place of offense(s), and sentence/fine received:
ACKNOWLEDGEMENT /CERTIFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penalty of perjury under the laws of the State of California that the foregoing
is true and correct
Z Z
Date Signature
L,)q Not vote below tniS Line - t-,qr uay yse Qni
Residency verification: 1 Yes ❑ No Date:- 51n> Voter Registration Verification: FY_es ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes [11 No Date: Term
-0-1
Name Commission Requested:
Date;
STATEMENT OF QUALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
va&,
I
I Nit
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Ora tv'r-ktd 'tavott
h,( P a T eo rD JA re O-,P- i VPO, �,n UtuRu v S'
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T— Vubut
.A,) 'n", O-Q
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Ord
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years and will be considered each
time a vacancy occurs in the commission for which you have requested consideration of appointment.
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T— Vubut
.A,) 'n", O-Q
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Ord
Signature
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years and will be considered each
time a vacancy occurs in the commission for which you have requested consideration of appointment.
Date: April 14, 2008
To: City Commission Officer
Re: Ana Lujan
Santa Fe School
4650 Baldwin Park Blvd,
Baldwin Park, CA 91706
(626) 856 -1525
I am very happy to write a recommendation for Anna as she pursues an extension of her position on
the Park and Recreation Commission. Ana relates very well to the students of our school. She encourages
them and others to participate iii outside eruichrrient activities. Ana communicates very well with all the
adults she interacts with and this is a characteristic that will continue to help support City activities.
Ana is very civic minded and I know that her presence will always have a positive effect on any dis-
cussion that takes place. Her love for the City is very evident and these are the type of people that serve the
community without seeking personal gain. I know Ana will support and create ideas that will make the
Commission better.
If I could be of further assistance please call. I believe we need people with the desire to serve that
Ana has to function in our Public Commissions to get the best for our citizens.
;Si n -e y,
rke Hamilton
ABSENCE
REPORT
A%-'ecreation & Community
Services Commission
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BALDWIN PARK
COMMUNITY DEVELOPMENT COMMISSIO1
REGULAR MEETING
July 1, 2009
Baldwin COUNCIL CHAMBER
14403 E. Pacific Avenue
(626) 960-4011
Manuel LoLano
Monica Garcia
Anthony J. Bejarano
Manr1en arrtG_a
(r(w( (w(( G v ■ v(u
Ricardo Pacheco
Chair
Vice Chair
Member
Member
Member
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. if you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish - speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema qua este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del POblico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice-Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista
algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar
asuntas para tomar en consideraci6n en juntas proxit-f-las. [Codigo de Gobierno §54954. 2]
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. MINUTES
Staff recommends Commission approve the minutes of the special and regular
meetings of June 17, 2009.
2. CONCEPTUAL REVIEW OF THE PROPOSED LOT LINE ADJUSTMENT BETWEEN
5000 COMMERCE DRIVE AND 5050 COMMERCE DRIVE LOCATED IN THE SAN
GABRIEL RIVER REDEVELOPMENT PROJECT AREA (CASE NO. CDC 09-02)
Staff recommends Commission waive further reading, read by title only and adopt
Resolution No. 453 entitled, "A RESOLUTION OF THE COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK
CONCEPTUALLY APPROVING THE PROPOSED LOT LINE ADJUSTMENT
BETWEEN 5000 COMMERCE DRIVE AND 5050 COMMERCE DRIVE LOCATED IN
THE SAN GABRIEL RIVER REDEVELOPMENT PROJECT AREA; CASE NO.: CDC
09-02; LOCATION: 5000-5050 COMMERCE DRIVE; APPLICANT: JP MORGAN
CHASE BANK, N.A. & WMRP DELAWARE HOLDINGS.)
ADJOURNMENT
Community Development Commission Agenda
July 1, 2009 Page 2
I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California, that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. June 25, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this
agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los
Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda
items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or via e -mail at
Inieto @baldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in
this meeting, please contact the Public Works Department or Risk Management at 626.960.4011.
Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to
ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11)
Community Development Commission Agenda
July 1, 2009
Page 3
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
U'UR/Inilt►'MI I Y HlilliftLUVIll I
COMMISSION hoL'illli�n
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
Mayor Lozano called the meeting to order at 6:11 p.m.
ROLL CALL
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Mayor / Chair Lozano.
Absent: Council member / Member Pacheco, Mayor Pro Tern / Vice Chair
Monica Garcia.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Deputy City Clerk Nieto.
Mayor Pro Tern Monica Garcia and Council member / Member Pacheco were
excused until their arrival
Council member / Member Pacheco arrived at 6:23 p.m.
NONE
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
Jill 1111 'J
il!11fiil�! 3iiii � J
Properties:
8437-004-059 4212 Maine Avenue
8437-004-060 14417 Ramona Boulevard
8437-004-061 14433 Ramona Boulevard
Henry H. and Kao Chang
J and J Warehouse Company, LLC
14433 Baldwin Park, LLC
Page 1 of 3
8437 - 004 -062 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437 - 004 -063 Not Available J and J Warehouse Company, LLC
8437 - 004 -064 14467 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -065 14519 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -066 14483 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -067 14455 Ramona Boulevard J and J Warehouse Company, LLC
8437- 004 -068 14401 Ramona Boulevard Bank of America
8437- 004 -069 4124 Maine Avenue
8437- 004 -070 4124 Maine Avenue
J and J Warehouse Company, LLC
Roxbury Properties
8437 -004 -959 14521 Ramona Boulevard Valley County Water District
8554 - 001 -011 14412 Ramona Boulevard Tacos Mexico, Inc.
8554 - 001 -012 14408 Ramona Boulevard Ramon and Francisca Arias
8554 - 001 -900 14403 Pacific Avenue City of Baldwin Park
8554 - 001 -901 14426 Ramona Boulevard City of Baldwin Parl
8554 -001 -904 Not Available City of Baldwin Park
8554 - 001 -907 Not Available City of Baldwin Park
8554 - 001 -910 4024 Maine Avenue City of Baldwin Park
Commission Negotiators: Vijay Singhal, Joseph W. Pannone
Negotiating Parties: Above -named property owners and The Olson Company
Under Negotiation: Price & terms of payment
RECONVENE IN OPEN SESSION
The City Council / Commission reconvened in open session with all members
present.
REPORT FROM CLOSED SESSION
No reportable action was taken
Page 2 of 3
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the City Council & Community Development
Commission at their meeting held July 1, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 3 of 3
CITY OF BALDWIN PARK
COMMUNITY DEVELOPMENT
COMMISSION
MINUTES
WEDNESDAY, JUNE 17,
2009
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met
in REGULAR SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Beiarano, Member Marlen Garcia, Member Pacheco,
Vice Chair Monica Garcia, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
.. e J
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
10 L610 I
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
Commission received and filed.
2. MINUTES
Commission approved the minutes of the regular meeting of June 3, 2009.
There being no other matters for discussion the meeting was adjourned at 8:27
Page 1 of 2
no
Approved as presented by the Commission at their meeting held July 1, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2
1
11
BALDWIN
P, A - R - K
COMMUNITY DEVELOPMENT COMMISSION
6J1Jtv,..,....,w* I ! - rrv9;LVF4vir_1Y 1
COMMISSION t,ur_IyLl m
JUL ' ,` , w,9
ITEM NO.
STAFF REP
TO: Honorable Chairman and Commission Board Members)
FROM: Marc Castagnola, AICP, Community Development Manag
DATE: July 1, 2009
SUBJECT: Conceptual approval by the Community Development Commission
for a Lot Line Adjustment (San Gabriel River Redevelopment Project
Area); (Location: 5000 -5050 Commerce Drive; Applicant: JP Morgan
Chase Bank N.A. & WMRP Delaware Holdings; Case Number: CDC
09 -02)
aii s: i �l
This item is before you for conceptual approval only. If the Agency Board
approves this project in concept, the appliCan�t must still obtain, all necessary viLy
permits, approvals and /or entitlements, as they apply in proceeding with the
proposed lot line adjustment.
This report requests that the Community Development Commission conceptually
approve a lot line adjustment between two properties located at 5000 and 5050
Commerce Drive within the San Gabriel River Redevelopment Project Area.
CEQA
Staff has deter)mii fed that this case is CategOr ICaiiy L_ i pt from ti ie provisions vI ti ie
California Environmental Quality Act (CEQA), under Article 19, Section 15305 (Class 5
— Minor Alterations in Land use Limitations, Subsection (a) of the CEQA guidelines. No
further analysis is required.
SUBJECT PROPERTY
The two properties subject to the lot line adjustment have General Plan Land Use
designations of General Industrial and are consistently zoned I, Industrial. The
southern most property, located at 5000 Commerce Drive contains a small,
approximately 2,000 square foot, single -story building and a vehicular parking area for
approximately 1,050 parking stalls, which are used in conjunction with the adjacent
former Washington Mutual Headquarters Facility located in the City of Irwindale. The
property located at 5050 Commerce Drive contains a two story, 55,610 square foot
building has approximately ninety -eight (98) on -site parking spaces and is currently
occupied by the Los Angeles County Department of Environmental Services. Table
#1, on the next page identifies the adjacent properties zoning and land uses.
CAAmy\AMY \WORD \Reports\Agency Reports \RDA Reports \5000 -5050 Commerce.doc
Community Development Commission Conceptual Approval
5000 -5050 Commerce Drive
July 1, 2009
Paae 2 of 2
TABLE #1
SURROUNDING LAND USES
ADJACENT
PROPERTY
LOCATION
ZONING
PROPERTY USE a
North
I, Industrial
Warehousing
East
I, Industrial
Warehousing, Manufacturing & Distribution
South
OS, Open Space
Olive Middle School
West
I, Industrial
City of Irwindale, Former Washington
Mutual Headquarters Facility
DISCUSSION
The Applicant is requesting conceptual approval for a lot line adjustment which would
adjust the side lot line adjacent between 5000 and 5050 Commerce Drive, South
approximately 300 feet toward 5000 Commerce Drive.
Staff is of the opinion that conceptual approval of the lot line adjustment should be
granted by the Community Development Commission. Staff has reviewed and
analyzed the Applicant's request and determined that the subject property located at
5050 Commerce Drive is currently nonconforming in that it does not have the minimum
number of required parking stalls (223 parking spaces) for an office building with 55,610
square feet of floor area. If the lot line adjustment is conceptually approved by the
Community Development Commission and meets the requirements set forth in Section
152.13 (Lot Line Adjustments) of the City's Municipal Code, the property line would be
adjusted to include an additional 245 parking spaces for a total of 349 parking stalls on
the subject property. T his would result 'in the property becoming conforming as to
providing above the minimum number of on -site parking stalls as required by the City's
Municipal Code.
RECOMMENDATION
Staff recommends that the Community Development Commission adopt Resolution No: 453
entitled "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF BALDWIN PARK CONCEPTUALLY APPROVING THE LOT LINE ADJUSTMENT
FOR THE PROPERTIES LOCATED AT 5000 -5050 COMMERCE DRIVE WITHIN THE SAN
GABRIEL RIVER REDEVELOPMENT PROJECT AREA (LOCATION: 5000 -5050
COMMERCE DRIVE; CASE NO: CDC- 09 -02; APPLICANT: JP MORGAN CHASE BANK N.A.
& WMRP DELAWARE HOLDINGS)."
ATTACHMENTS
*Attachment #1 - -- Vicinity Map
*Attachment #2 - - -Lot Line Adjustment Site Plan
*Attachment #3--- Resolution 453
Report prepared by: Amy L. Harbin, City Plann16 /j, / -
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RESOLUTION NO. 453
A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK
CONCEPTUALLY APPROVING THE LOT LINE
ADJUSTMENT FOR THE PROPERTIES LOCATED AT
5000 -5050 COMMERCE DRIVE WITHIN THE SAN
GABRIEL RIVER REDEVELOPMENT PROJECT AREA
(LOCATION: 5000 -5050 COMMERCE DRIVE; CASE NO:
CDC- 09 -02; APPLICANT: JP MORGAN CHASE BANK N.A.
& WMRP DELAWARE HOLDINGS)."
THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF
BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Community Development Commission of the City of
Baldwin Park does hereby find, determine and declare as follows:
a) An application for a Lot Line Adjustment was submitted on
behalf of the owners of certain real property, located at 5000 and 5050
Commerce Drive in the City of Baldwin Park (the `Property "); and
b) The Property is located within the San Gabriel River
Redevelopment Project Area and the although the Redevelopment Plan
does not specifically require lot line adjustments obtain conceptual
approval, it has been determined that the lot line adjustment would impact
the existing parking facilities and should obtain conceptual approval by the
Community Development Commission prior to the City Engineer rendering
a decision on the lot line adjustment application; and
c) The Application is requesting conceptual approval of the lot line
adjustment which would provide the minimum required on -site parking for
the existing building 55,610 square foot building located at 5050
Commerce Drive; and
d) The Application is consistent with the requirements of the San
Gabriel River Redevelopment plan in that the Application will implement
improvements to the Property located at 5050 Commerce Drive which are
consistent with neighboring properties and which will result in the property
located at 5050 Commerce Drive meeting the minimum required parking
standards contained in the City's current Municipal Code.
SECTION 2. Based upon the evidence presented, including applicable
staff reports and each member of the Commission being familiar with the Property, and
upon the findings set forth in Section 1 above, the Commission hereby conceptually
approves the Application.
SECTION 3. This conceptual approval shall not constitute approval by the
Community Development Commission of any funding of or monetary participation in
this project, nor shall it be deemed to be a waiver by the Community Development
Commission of any right or power, which is otherwise available to the Commission.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution
and forward a copy hereof to the Secretary of the Community Development
Commission and the Applicant.
PASSED AND APPROVED this 1 st day of July 2009.
MANUEL LOZANO, CHAIR
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
1, LAURA M. NIETO, CMC, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution 453 was duly and regularly approved and adopted
by the Community Development Commission of the City of Baldwin Park at a regular
meeting thereof, held on July 1, 2009 by the following vote:
AYES: MEMBER:
NOES: MEMBER:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
AGENDA
BALDWIN PARK
HOUSING AUTHORITY
REGULAR MEETING
July 1, 2009
7:00 PM
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
k
E
11, A - Pk, K
Manuel Lozano - Chair
Monica Garcia - 'V'21 c e Chair
Anthony J. Bejarano - Member
Marlen Garcia - Member
rxlcaruo Pacheco - Mernwer
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTELA JUNTA
PUBLIC COMMENTS COMEIYTARIO3 DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this agenda otra de sus Agencias nombradas en esta agenda, para
on any matter posted on the agenda or on any other hablar sobre cualquier asunto publicado en la agenda o
matter within its jurisdiction. If you wish to address cualquier tema que est6 bajo su jurisdiccidn. Si usted
the City Council or any of its Agencies, you may do desea la oportunidad de dirigirse al Concilio o alguna de
so during the PUBLIC COMMUNICATIONS period sus Agencias, podra hacerlo durante el periodo de
noted on the agenda. Each person is allowed five Comentarios del Publico (Public Communications)
(5) minutes speaking time. A Spanish speaking anunciado en la agenda. A calla persona se le permite
interpreter is available for your convenience. hablar por cinco (5) minutos. Hay un int6rprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marten Garcia,
Ricardo Pacheco, Vice -Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION
No se podra tomar acci ®n en algun asunto a menos que sea incluido en la agenda, o a menos que exista
algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a de-law; nes o p, en, intas hechas por personas o ?1 Dirigir personal a investsgar y/o friar a.sllntoc
para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. APPROVAL OF FAMILY SELF - SUFFICIENCY (FSS) ACTION PLAN
Staff recommends Authority approve the proposed Family Self - Sufficiency Action Plan.
2. APPROVAL OF RESOLUTION NO. HA 2009 -004 ADOPTING THE UPDATED
PROCUREMENT POLICY FOR THE BALDWIN PARK HOUSING AUTHORITY
Staff recommends Authority waive further reading, read by title only and adopt
Resolution No. HA 2009 -004 entitled, "A RESOLUTION OF THE HOUSING
AUTHORITY OF THE CITY OF BALDWIN PARK APPROVING AND ADOPTING A
PROCUREMENT POLICY IN ACCORDANCE WITH THE AMERICAN RECOVERY
AND REINVESTMENT ACT (ARRA.)"
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. June 25, 2009.
4
Laura M. Nieto, CMC
Deputy City Clerk
Housing Authority Agenda
July 1, 2009 Page 2
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on
this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at
the Los Angeles County Public Library in the City of Baldwin Park. For further information
regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 466 or
via e -mail at Inieto baidwinpark. com .
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il)
Housing Authority Agenda
July 1, 2009
Page 3
11
WAN•
r
ire [v' A
- - -- - —.. ••• • • +vr ai 1 1
AGENDA
TO: Honorable Chair and Members of the Housing Board
FROM: Marc Castagnola, Community Development Manages- - W]
eN
DATE: July 1, 2009
SUBJECT: APPROVAL OF FAMILY SELF - SUFFICIENCY (FSS) ACTION PLAN
The purpose of this report is to request the Housing Board approval of the proposed
Family Self - Sufficiency Action Plan.
BACKGROUND /DISCUSSION
In 1990 by erection 554 of the Natinnal Affordable Housing Act, HUD established the
Family Self- Sufficiency Program (FSS). The FSS program mandates that Housing
Authorities develop local strategies to help Housing Choice Voucher (HCV) families
obtain employment that will lead to economic independence and self- sufficiency. Public
housing authorities must work with welfare agencies, schools, businesses, and other
local partners to develop a °comprehensive program that gives participating FSS family
members the skills and experience needed to obtain employment that pays a living
wage.
The FSS program connects families to needed supportive services, such as
educational and vocational training, transportation and childcare and other identified
support services. The goal of the program is not only to ensure employment of the
participants, but also to provide the necessary tools that enhance the participant's
ability to obtain higher paying and skilled employment in order to secure continued
success in the workforce.
The main points to the FSS program are as follows:
• The program will be offered to every tenant who has a current contract through
the Housing Choice Voucher (HCV) program.
• Participation in the FSS program is voluntary.
• HCV participants will move toward economic independence and self- sufficiency
by reducing the dependency on welfare assistance, housing assistance, and
other Federal, State and local subsidies.
• Successful completion of the program requires that all household members be
free of public assistance for 12- months.
• Completion of the program does not necessarily constitute termination of
participation in the HCV program.
HA Staff Report
FSS Action Plan
July 1, 2009
The benefits of participation include:
• Opportunity to change the household's status from one of dependence on
subsidies to self - sufficiency and self - reliance.
• Community Resources. Families will be linked with job training, educational,
and supportive service agencies.
• Financial rewards. An escrow savings account will be established for each
FSS family. The funds placed into escrow are generally the amount the family's
rent to owner increases due to an increase of income.
• Interim and Final Withdrawals from Escrow Accounts. Escrow funds may
be available either during program participation and /or upon successful
graduation (completion) of the Contract of Participation (COP). Interim
withdrawals may be approved if funds are needed in order to complete an
interim goal within the COP (Verification by Knowledgeable Professional
Required); and
Staff is in the process of establishing a Program Coordinating Committee (PCC) with
agencies willing to provide their resources. To date, the Housing Authority has received
verbal commitments from the Baldwin Park Adult Education Center, Citrus College and
LA Worksource. Meetings will also be scheduled with representatives from Mt. San
Antonio College, the Director of TANF (Temporary Assistance for Needy Families), and
the San Gabriel Valley Worksource.
The proposed Action Plan has been developed in accordance with the requirements of
Section 24 C.F.R. (Code of Federal Regulations). Per HUD regulations, the FSS Action
Plan nest he nnnmxierl by the Housing Board. Unnn Hru icing Board approval the Plan
will then be submitted for HUD review and approval.
FISCAL IMPACT
There is no fiscal impact to the general fund for this program.
RECOMMENDATION
Staff recommends the Housing Board approve the proposed Family Self- Sufficiency
Action Plan,
ATTACHMENTS
Family Self- Sufficiency Action Plan
City of Baldwin Park
Housing Authority
14403
Baldwin 91706
869-7500
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.101 PURPOSE OF THE FAMILY SELF SUFFICIENCY PROGRAM (FSS)
The purpose of HUD's Family Self Sufficiency program is to promote development of local
strategies to coordinate Housing Choice Voucher housing assistance with public and private
resources to enable assisted families to achieve economic independence and self -
sufficiency.
The goal of Baldwin Park Housing Authority's Family Self- Sufficiency (BPHA FSS) program is
to create comprehensive local partnerships that collaborate to ensure that Housing Choice
Voucher (HCV) families reduce their dependence on government subsidies and move toward
economic independence and self- sufficiency.
N;. % tomi nonewim tom
The BPHA FSS program will measure its success by the number of families that achieve the
following outcomes:
Increase in knowledge of FSS program, self, world of work, employment necessities.
Increase in life skills, vocational skills, education, training, employment, and earned
income, movement toward economic self- sufficiency.
Achieving freedom from welfare (TANF), freedom from housing assistance subsidies,
and economic self- sufficiency.
984.103 DEFINITIONS
The definitions included in 24 CFR 984 are included in this policy by reference. Any additional
definitions are included either in the text or at the end of this document.
The BPHA FSS program will be operated in conformity with the regulations found at 24 CFR
982 for the Housing Choice Voucher program, 24 CFR 984 for the FSS program, and this
FSS Action Plan.
On October 20, 1998, the BPHA FSS mandatory minimum program size was 25 in the
Housing Choice Voucher program. Subsequent to that time, BPHA requested, and received,
an extension of implementation date for that mandatory minimum program size. This Action
Plan marks BPHA's plan to serve 25 families in its FSS program. The BPHA FSS program
will not reduce its program size by one for every family that completes the Contract of
Participation.
Page 2 of 2
June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.201 ACTION PLAN
The Baldwin Park Housing Authority administers the Housing Voucher Program for the
following municipalities: Baldwin Park, West Covina, El Monte, South El Monte and Monrovia.
This FSS Action Plan was developed in consultation with the Mayors of the each of these
Cities.
984.201 (1) Family Demographics
BPHA administers 550 Section 8 Housing Choice vouchers and manages 12 Public Housing
units.
Characteristics of the families within these programs include the following:
Demographic
Section 8 /HCV
Percent
Total
Ethnicity
White Non Hispanic
65
13
Hispanic
375
75
Native American
5
1
African American
30
6
Asian
15
3
Other
10
2
500
Head of Household
Female HH
425
85
Male HH
25
5
HH & Spouse or Co
head
50
10
500
With Dependents
385
7 7
Family Size (Bedrooms)
0
1
2
3
4
5
6
Income
Wages
150
30
Social Security
200
40
SSI
325
65
TANF
375
75
Child Support
50
10
*Multiple
Sources
Page 3 of 3
June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.201 (2) Supportive Service Needs of the Families
Families participating in the BPHA FSS program are expected to need childcare,
transportation, medical, education, training, employment assistance, and life skills services as
well as a range of related services.
984.201 (3) Estimate of Participating Families
BPHA expects 25 families to participate in its FSS program.
984.201 (4) Eligible Families from Other Self Sufficiency Programs
The BPHA did not administer Project Self- Sufficiency, Operation Boot Strap, WTW or any
other local self- sufficiency program. No families will transfer from these programs to Family
Self- sufficiency.
984.201 (4) FSS Family Selection Procedures
Families selected for participation in the FSS program will be current participants in the HCV
Program (Verification Required). Selections are made without regard to race, color, religion,
sex, handicap, family status, or national origin.
The BPHA will maintain an FSS waiting list of interested HCV participants in date and time
order according to an initial FSS program "Interest Card" submitted by HCV families. In
addition, BPHA gives an FSS selection preference on this waiting list in the following order
(Verification Required):
First, up to 50% of the FSS program size, or 13 families, will be HCV families with one
or more member enrolled in, and attending as agreed, the following self sufficiency
programs *:
• Community College
• Adult Basic Education
• TANF Welfare to Work Program
• Workforce Investment Act One Stop Center
Second, FSS applicants who have been denied entry in the BPHA FSS program due
to unavailable Supportive Services (Verification Knowledgeable Professional
Required).
The BPHA FSS program assures that selection of participating families will be made in a non-
discriminatory manner without regard to race, color, religion, sex, family status, national
origin, or disability.
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City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
The BPHA FSS program will make reasonable accommodations for participants with
disabilities, whose disabilities present a barrier to participation in the program, and whose
requested accommodation does not present an undue financial or administrative barrier or
change the fundamental nature of the program. Accommodations will be considered in
accordance with the BPHA Reasonable Accommodation Plan or Fair Housing Plan.
A family is eligible for participation when they:
• Attend a FSS orientation meeting; and
• Complete and submit the FSS application in a timely manner; and
• Complete assessments or assignments to develop the Individual Training and
Services Plan (ITSP); and
• Do not owe money to the BPHA or any other Housing Authority; and
• Enter into a contractual agreement with the Housing Authority.
A family is ineligible for participation when they:
• Graduate from the FSS program (Verification Required): or
• Do not demonstrate motivation to participate by meeting with Housing Staff, or their
designate, within 30 days of formal notice, to complete an informal needs
assessment to develop an initial Individual training and Services Plan; or
• Owe money to the BPHA or any other Housing Authority (Verification Required: or
• Needs vital support services, critical to the family's participation in FSS, and these
are not available. These families will be given second priority for available FSS
openings when the missing supportive service becomes available: or
• Have repeated or serious violations of either their lease or the Family Contributions
Contract such that the BPHA is formally pursuing termination of the family's rental
assistance.
MEASURING PROGRAM SUCCESS
The FSS program success is measured by:
a. The number of families enrolled
b. The number of families with increased earnings which result in escrow balance
c. The number of families that graduate from the FSS program
d. Number of Family members who, as a result of participation in the FSS program
completed their goals in the FSS Contract, such as;
• Achieve first job
• Obtain higher paying employment
• No longer need welfare benefits
• Gain a GED or High School Diploma
• Repair Credit History
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self-Sufficiency Action Plan
• Complete Training and Education program
• Learn to read
984.201 (5) Incentives to Encourage Participation
The BPHA has established incentives to encourage participation in the FSS program. These
include:
Community Resources
Each participant is linked with job training, educational, and service agencies to provide
the supportive services necessary to achieve economic self- sufficiency.
Financial Incentive
An escrow savings account is initiated for each participant who has signed the FSS
contract and whose subsequent increase in earned income results in an increase in the
participant's portion of rent
Case Management
Housing staff creates a partnership with each participating family to help secure resources
and identify any challenges for the family in achieving their goal. These goals, resources,
and challenges become part of a 5 -year employment plan that will guide the family in
achieving self- sufficiency.
984.201 (6) Outreach Efforts
The BPHA will recruit potential FSS participants through a variety of methods to ensure high
levels of participation. The BPHA will provide sufficient information to interested families to
allow them to make an informed decision concerning participation in the FSS program.
Recruitment activities will include:
• Mailing annual informational brochures and /or flyers to all HCF recipients
• Explaining the FSS program during recertification appointments
• Posting information on the City's website
• Providing brochures at lobby and reception
• Sharing information with other service providers and community groups
• Making presentations at community meetings
• Promoting program through local media
Outreach materials will provide information on the benefits of the FSS Program, the process
to enroll and program contact information. Outreach methods and materials will comply with
all applicable Fair Housing and Equal Opportunity requirements.
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.201 (7) FSS Activities and Supportive Services
BPHA will make every effort to secure a broad range of supportive services for FSS families,
particularly if it is essential for the family's participation and goal attainment.
984.201 (7) FSS Activities and Supportive Services
The chart on the following page illustrates BPHA FSS program's supportive services.
Agency
Current Services
Proposed Services
Adult Literacy Training
Vocational English as a Second Language
Vocational Adult Basic Education
Education
High School Completion
GED
Associate's Degree
Bachelor's Degree
Post Graduate
Life Skills Training
Traditional Vocational Training
Training
NIon °Traditional Occupations Training
Emerging Technologies Training
Demand Occupations Training
Leadership Training
Vocational Assessment
Vocational Exploration
Employment
Vocational Planning
Job Search Assistance
Job Development
Job Placement
Job Retention
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.201 (8) Method for Identification of Family Support Needs
Supportive services needs are identified by completion of an informal needs assessment with
Housing staff before completion of the initial Individual Training and Service Plan and signing
of the Contract of Participation. After enrollment in BPHA's FSS program, a formal needs
assessment and vocational counseling is conducted by adult basic education, community
college, WTW agencies, a WIA One Stop Center, or TANF. These results are used to modify
the ITSP, if requested by the family.
984.201 (9) Program Terminations
The COP will be terminated before the expiration of the contract term for any of the following
reasons:
• Mutual consent of both the participant and the HA
• Participant fails to meet its obligations outlined in the COP
• Participant voluntarily withdraws from the FSS program
• Participant commits any act deemed inconsistent with the purpose of the FSS
Program.
• By operation of law
The COP will be terminated before the expiration of the contract term if the participant fails to
meet, without "good cause ", its obligations outlined in the COP. If the participant fails to meet
its obligations outlined in the COP, Housing staff will, in the following order:
• Meet with the family to reassess the need for support services or a change in the
ITSP; then
• Withhold supportive services for no more than 90 days until the participant meets their
obligations outlined in the COP; then 9804.33035(b )(05)(i)
• Terminate the COP for failure to complete, in a timely manner, tasks, interim goals, or
final goals of the ITSP and thus failure to complete the obligations outlined in the COP
(Verification Required). 984.303 (b)(5)(ii)
• BPHA FSS program will not terminate Section 8 HCV housing assistance if BPHA
determines, in accordance with the hearing procedures in 24CFR 982.555and BPHA's
Administrative Plan that the FSS family failed to comply, without "good cause" with the
requirements of the COP unless the action(s) prompting termination of the FSS COP
would also, independently, prompt termination of the HCV voucher. 984.303(i)
The Housing Manager or designee will make an exception to the actions in terminating the
COP if the participant can demonstrate "good cause" for the failure to meet its obligations as
outlined in the COP (Verification Knowledgeable Professional Required).
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
Grievance Procedures
The BPHA FSS program will offer an FSS family the opportunity for an informal hearing
regarding any adverse action taken by the BPHA FSS program. The Informal Hearing
procedures are the current Hearing Procedures adopted for the BPHA Housing Choice
Voucher program in their Administrative Plan which are incorporated here by reference.
Adverse actions taken within the FSS program include:
■ Denial of admission into the FSS program
■ Denial of request for supportive services
■ Denial of request to change the ITSP
■ Denial of request to change the head of household
■ Denial of request for interim disbursement of the escrow account
■ Denial of request to complete the COP
■ Denial of request for final distribution of the escrow account
984.201 (10) Assurance of Non - Interference with Rights of Non - Participating Families
Participation in the FSS program is strictly voluntary. Housing Choice voucher participants
will be notified in all literature and media presentations related to the FSS program that
should they decide not to participate in the FSS program it will not affect their HCV housing
subsidy. The family will retain the right to occupancy according to their lease and Family
Obligations contract.
984.201 (11) Timetable for Program Implementation
The timetable for implementation of the BPHA FSS program is illustrated below.
Activity
Timeline
Completed
BPHA Board Approval
July 2009
HUD Field Office Approval
August 2009
BPHA Enrollment
Within 6 months of HUD Approval
BPHA Start Services
Immediately After Family Enrollment
984.201 (12) Certification of Coordination
The BPHA FSS program has developed its services and activities in coordination with the
Workforce Investment Acts Workforce Investment Board and One Stop Centers
"WorkSource ". A certification to that affect is attached to this document as Exhibit B.
Page 9 of 9
June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
The BPHA FSS program will maintain a Program Coordinating Committee (PCC) to assist the
FSS program in securing commitments of public and private resources for the operation of
the FSS program. The role of the PCC includes:
• Assist in development of the FSS Action Plan and procedures
• Advisory body to the FSS Program.
• Provide technical assistance in self sufficiency services
• Share program information
• Exchange outreach and program implementation strategies.
• Facilitate coordination of services
• Expedite and coordinate agreements with potential service providers
• Integrate existing services to improve the quality of service to FSS families
• Review the progress of the FSS programs
• Seek new services and /or funding to cover gaps in services to FSS and related
families
PCC membership will include a participant from the Housing Choice Voucher program and
the Housing Choice Voucher Manager.
The PCC Membership may include a representative from the following agencies:
• Representative from the Mayor's Office
• Community College
• Adult Basic Education
• One Stop Center
• Work Force Investment Board
• Community Based Organizations
• Welfare Department
• Micro business
• Employers
• Head Start
• Child Care Resources
• Transportation
• Department of Health and Human Services
See 984.201 (4) Action Plan Family Selection Procedures
984.204 ON SITE FACILITIES
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
The BPHA FSS program will not use common areas or unoccupied dwelling units in public
housing projects to provide supportive services.
984.301 PROGRAM IMPLEMENTATION
984.301 (a) (iii) Program Operation Extension of Deadline
BPHA FSS will not request an extension of program implementation deadline at this time.
984.301 (b) Program Administration
BPHA FSS program will employ appropriate program staff to administer the FSS program.
984.302 ADMINISTRATIVE FEES
MUS1 • , ••
BPHA will use a portion of the HCV administrative fees to employ the staff responsible for the
administration of the FSS program.
984.303 CONTRACT OF PARTICIPATION (COP)
984.303 (b) (3) Compliance with the Terms of the Lease
All family members must comply with the terms of the HCV lease agreement.
For purposes of the BPHA FSS program, "comply with the terms of the lease„ means:
The FSS family has not been evicted for repeated or serious violations of the
lease; or
■ If they have been evicted for serious or repeated violations of the lease, the
family has prevailed in the Informal Hearing process (Verification Required).
984.303 (b) (4) Employment Obligation
Head of household must seek and maintain suitable employment during the term of the
contract.
For purposes of the BPHA FSS program, "seek" employment means the head of household
has applied for employment, attended job interviews, and otherwise followed through on
employment opportunities as outlined in the ITSP of their COP, requested a change to the
ITSP if needed, or demonstrated "good cause" for failure to complete those obligations within
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
the timeline outline in the ITSP (Verification Knowledgeable Professional Required).
984.303(b)(4)(i)
For purposes of the BPHA FSS program, "maintain" employment means that the head of
house will complete all of the obligation outlined in the ITSP of their COP; and
• Be employed full time on the last effective day of the COP(Verification Required); or
• Be employed part time and enrolled in, and participating as agreed, a certified learning
institution's part time education or training program (Verification Required).
984.303(b)(4)(ii)
For purposes of the BPHA FSS program, "suitable" employment is that employment that is
outlined in the ITSP of the COP which is based on skills, education, and job training of the
head of household. 984.303(b)(4)(iii)
984.303 (b)(5) Consequences of Non - Compliance with the COP
The COP will be terminated before the expiration of the contract term if the participant fails to
meet, without "good cause ", its obligations outlined in the COP. If the participant fails to meet
its obligations outlined in the COP, Housing staff will, in the following order:
• Meet with the family to reassess the need for support services or a change in the
ITSP; then
• Withhold supportive services for no more than 90 days until the participant meets their
obligations outlined in the COP; then 984.303 (b)(5)(i)
• Terminate the COP for failure to complete, in a timely manner, tasks, interim goals, or
final goals of the ITSP and thus failure to complete the obligations outlined in the COP.
984.303 (b)(5)(ii)
1:51PHA FSS program will not terminate Section 8 hCv Housing assistance it BPHA
determines, in accordance with the hearing procedures in 24CFR 982.555and BPHA's
Administrative Plan that the FSS family failed to comply, without "good cause" with the
requirements of the COP unless the action(s) prompting termination of the FSS COP
would also, independently, prompt termination of the HCV voucher. 984.303(i)
The Housing Manager or her designee will make an exception to the actions in terminating
the COP if the participant can demonstrate "good cause" for the failure to meet its obligations
as outlined in the COP (Verification Knowledgeable Professional Required). 984.303(b)(5)
984.303(d) Contract Terms and Extensions
The initial term of the COP is five years. The BPHA will extend the term of the contract for a
period not to exceed two years for "good cause" (Verification Knowledgeable Professional
Required).
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
To be considered for an extension, the participant must:
■ Have met all of the obligations outlined in the COP to date; and
■ Be reasonably able to finish all obligations within extension period (Verification
Knowledgeable Professional Required); and
■ Be employed any hours within a week (Verification Required) ; or
■ Be engaged in job search, training and education activities any hours within a
week (Verification Required).
984.303(f) Modifications to the Contract of Participation
The COP will be modified by mutual agreement between the PHA and the head of household
when:
• The FSS family head of household requests a modification; and
• Modifications to the ITSP improve the participant's ability to complete their obligations
in the COP or progress toward economic self sufficiency (Verification Knowledgeable
Professional Required); or
• The designated head of the FSS family ceases to reside with other family members in
the assisted unit and the remaining family members, after consultation with the HCV
program representative, designate another family member to receive escrow funds; or
• A relocating family is entering the FSS program of the receiving PHA and the start
date of the COP must be changed to reflect the date the new COP is signed with the
receiving PHA.
984.303(h) Termination of the Contract
The COP will be terminated before the expiration of the contract term for any of the following
reasons:
• Mutual consent of both the participant and Housing staff
• Participant fails to meet its obligations outlined in the COP
• Participant voluntarily withdraws from the FSS program
• Participant commits any act deemed inconsistent with the purpose of the FSS
Program.
• By operation of law
The COP will be terminated before the expiration of the contract term if the participant fails to
meet, without "good cause ", its obligations outlined in the COP. If the participant fails to meet
its obligations outlined in the COP, Housing Staff will in the following order:
■ Meet with the family to reassess the need for support services or a change in the
ITSP; then
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
Withhold supportive services for no more than 90 days until the participant meets their
obligations outlined in the COP; then 984.303 (b)(5)(i)
Terminate the COP for failure to complete, in a timely manner, tasks, interim goals, or
final goals of the ITSP and thus failure to complete the obligations outlined in the COP.
984.303 (b)(5)(ii)
BPHA FSS program will not terminate Section 8 HCV housing assistance if the FSS
COP is terminated unless the action(s) prompting termination of the FSS COP would
also, independently, prompt termination of the HCV voucher. 984.303(5)(b)(iii)
The Housing Manager or her designee will make an exception to the actions in terminating
the COP if the participant can demonstrate "good cause" for the failure to meet its obligations
as outlined in the COP (Verification Knowledgeable Professional Required) . 984.303(5)(b)
984.303(i) Option to Terminate Section 8 Housing Assistance and Supportive Services
The BPHA FSS program will not terminate Section 8 HCV housing assistance if BPHA
determines, in accordance with the hearing procedures in 24CFR 982.555and BPHA's
Administrative Plan that the FSS family failed to comply, without "good cause" with the
requirements of the COP unless the action(s) prompting termination of the FSS COP would
also, independently, prompt termination of the HCV voucher.
984.3030) Transitional Services
The BPHA FSS program will continue to offer former FSS families support services whether
or not they are currently assisted, so long as they have completed their COP and the head of
household is employed ("Verification Required) .
984.305 FSS ACCOUNT
984.305 (2) Accounting for FSS Account Funds
HUD provides a standard worksheet that will be used in calculating escrow amounts.
984.305(a) Accounting Records
During the term of the COP the BPHA will credit monthly to each family's FSS account, the
amount of the FSS credit is determined in accordance with 24 CFR 984.305 (b)
984.305(a)(2)(i).
Proration of Investment Income
Each quarter the full amount of the investment income for funds in the HCV FSS account will
be prorated and credited to each family's subsidiary line item after the deduction of unpaid
rent and other amounts due under the HCV lease (Verification Required). 984.305 (a) (2) (ii)
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
Reporting on the FSS Account
The BPHA will provide the FSS participants an annual statement on the status of their FSS
escrow account. 984.305 (a) (3)
984.305 (c) Disbursement of FSS Account Fund before Expiration of Contract Term
The BPHA will disburse a portion of the FSS account funds before completion of the COP
when the family has met all the obligations under the COP to date, completed all ITSP interim
goals and tasks to date; and
■ Requested funds as needed in order to complete an interim goal within the COP; and
Demonstrated that such funds are needed to complete and interim goal within the
COP (Verification by Knowledgeable Professional Required).
FSS account funds disbursed before completion of the COP, referred to as "interim escrow
withdrawals" can not be disbursed for:
• Reimbursement of expenses already paid by a participant except for emergency
automobile repairs as defined below;
• Payment of expenses already reimbursed by, or due to be reimbursed by, another
third party(Verification Required);
• Ongoing expenses such as rent, utilities, telephone, cell phone, pager, car payments,
routine car maintenance, insurance, or childcare; or
• Expenses not directly related to the completion of a goal in the ITSP. 984.305(c)(2) (ii)
Verification of Family Certification
At completion of the COP, before disbursement of FSS account funds to the family, the
BPHA will verify that the family is no longer a recipient of welfare assistance. Welfare
assistance, for the FSS program, means income assistance from Federal state welfare
programs, and includes only cash maintenance payments designed to meet a family's
ongoing basic needs. 984.305 (c) (3)
984.306 SECTION 8 RESIDENCY AND PORTABILITY REQUIREMENTS
984.306 (b) (1) Initial Occupancy First 12 Months
The BPHA FSS program will approve a family's request to move outside the initial BPHA's
jurisdiction under portability in accordance with 24 CFR 982.353 and the BHPA HCV
Administrative Plan
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
984.306 (d) (1) General Relocating FSS Families
A relocating FSS family requesting to participate in the BPHA FSS program must have met
all obligations to date under their FSS COP in the initial PHA (Verification Required).
It is the responsibility of the relocating FSS family to notify the BPHA of their status as an
FSS participant. Families who complete and return the FSS Interest Card within thirty (30)
days of the effective date of their new lease will be accepted into the FSS program given they
have met all obligations to date under their FSS COP in the initial PHA.
If BPHA has no FSS program opening, the otherwise eligible FSS family porting in will be
placed on the FSS waiting in order by the date and time they expressed interest in the BPHA
FSS program by completing an interest card.
984.401 REPORTING
The BPHA will gather, aggregate, and report data to allow evaluation of the progress and
effect of the FSS program on FSS families, BPHA FSS and HCV goals, and HUD's goals and
objectives for the FSS program. These reports and data include:
50058 FSS Addenda
eLogic Model Outcome and Management Questions
BPHA Semi - annually Progress Report
BPHA Annual Program Evaluation
Data
The FSS program success is measured by the following outcomes:
Increase in knowledge of FSS program, self, world of work, employment necessities.
Increase in employment, education, training, vocational skills, life skills, earned
income, movement toward economic self- sufficiency.
Attainment of freedom from welfare (TANF), freedom from housing assistance
subsidies, economic self- sufficiency.
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
The FSS program success is measured by the following activities /services /outputs:
Number of families in FSS orientation, enrolled in FSS, vocational assessment, education,
training, childcare, transportation, medical services, financial management, and related
services;
Number of families that complete FSS program, vocational assessment, education,
training, childcare, transportation, medical services, and financial management;
Number of families that increase their training, education, wages, earned income, and
income;
Number of families that decrease their dependence on Temporary Aide to Needy Families
and Housing Assistance Payments:
Number of families that attain a living wage job(s);
Number families that relinquish their housing assistance; and
Number families that relinquish their housing assistance with an ability to afford a fair
market unit (30% of the families monthly adjusted income is equal to or greater than the
current market rate for the unit size to which the family is entitled (not FMR).
HUD Verification Guidebook
The BPHA FSS program will verify, as indicated, the conditions outlined in this policy by
using HUD's "Hierarchy" of verification as outlined in the Verification Guidebook and the
BPHA's Administrative Plan which are included in this document by reference. In addition, the
following items require verification by a disinterested knowledgeable professional:
For purposes of the BPHA FSS program, "disinterested" means the knowledgeable
professional providing the verification is not in a position to gain, monetarily or otherwise,
from the BPHA FSS program decision.
For purposes of the BPHA FSS program, "good cause" means:
• Family Circumstances
o Death in Family limited to immediately family member defined as the
following legal:
• Grandmother
• Grandfather
• Father
• Mother
• Sister
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
• Brother
• Son
• Daughter
• Serious Illness limited to
• Immediate life threatening physical or emotional when
• Licensed care has been provided for such
• Emergency Medical limited to
• Emergency medical care
• Emergency room services
• Hospitalization
• Mandatory Court Appearances limited to appearances that
• Improve the quality of life of a family unit
• Ensure the well being of family members (see "family ") definition
above
• Involuntary Loss of Employment
• Closure of employment facility
• Lay offs
• Loss of Head of Household
• Death
• Incarceration limited to incarceration for issues NOT related to a
lessee's behavior that would otherwise result in either a denial of
housing assistance or a termination of housing assistance as
defined in the BPHA's Administrative Plan which is included here
by reference.
• Removal from Lease
Community Circumstances
• Significant Reduction in Workforce
• Over w o Reductions in Employment Field
• Significant Interruption in Service Delivery
• Over 3 months Interruption
• Provider Non - Compliance with Regulation
For purposes of the BPHA FSS program, "knowledgeable professional" means:
• Medical professional
• Psychiatrist or psychologist
• Pharmacist
• Dentist or Dental hygienist or similar oral health professional
• Homeopathic professional
• Acupuncturist professional
• Naturopathic professional
• Marriage & Family Counselor
• Clinical Social Worker
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June 18, 2009
City of Baldwin Park Housing Authority
Family Self- Sufficiency Action Plan
• Drug and Alcohol counselor
• Social worker
• Vocational counselor
• Teacher, professor, instructor, whose parent organization is funded and evaluated (at
least in part) by federal, state, or local government
• Staff of a duly constituted social service non - profit entity whose organization is funded
and evaluated (at least in part) by federal, state, or local government
Each of the above "knowledgeable professionals" must be licensed and certified by the
governing entity to provide assessment and services in the area to which they are certifying.
Page 19 of 19
June 18, 2009
L/ IJ
MAM A, 90 1
TO:
Honorable Chair and Members of the Board
Marc Castagnola, AICP, Community Development Man
DATE: July 1, 2009
2009 AGENDA
SUBJECT: Approval of Resolution HA 2009 -004 adopting the updated Procurement
Policy for the Baldwin Park Housing Authority.
The purpose of this staff report is to request the Authority Board to approve Resolution HA
2009 -004 adopting the updated Procurement Policy for the Baldwin Park Housing Authority in
accordance with the American Recovery and Reinvestment Act (ARRA) of 2009.
BACKGROUND/DISCUSSION
Pursuant to 24 CFR 85.36(b), Public Housing Authorities (PHA) shall use their own
procurement procedures that reflect applicable State and local laws and regulations, provided
that they conform to applicable Federal law. HUD approved the Baldwin Park Housing
Authority's (BPHA's) Procurement Policy in July 2006.
With the implementation of the ARRA, HUD requires all PHA's to amend their procurement
standards and policies as necessary in order to expedite and facilitate the use of the funds and
meet all requirements in accordance with ARRA Capital Funds. This amended policy can be
Used only fog procurements legated to ARRA Vr al lts.
BPHA's current Procurement Policy meets all requirements under 24 CFR 85 with the
exception of the "Buy American" clause under the ARRA. This revised Procurement Policy
establishes that the BPHA will follow the "Buy American" requirements of Section 1605 of the
Recovery Act and use only iron, steel and manufactured goods produced in the United States
in their projects.
As required, attached is Resolution No. HA 2009 -004, approving the Procurement Policy.
RECOMMENDATION
Staff recommends that the Housing Authority Board approve Resolution HA 2009 -004 adopting
the updated Procurement Policy for the Baldwin Park Housing Authority.
Attachment - Resolution No. HA 2009 -004
RESOLUTION NO. HA 2009-004
A RESOLUTION OF THE HOUSING AUTHORITY
OF THE CITY OF BALDWIN PARK APPROVING
AND ADOPTING A PROCUREMENT POLICY IN
ACCORDANCE WITH THE AMERICAN RECOVERY
AND REINVESTMENT ACT (ARRA)
WHEREAS, the procurement policy meets the procurement standards of 24
CFR 85.36 "Procurement", HUD Handbook 7460.8 REV 1 "Procurement Handbook
for Public Housing Agencies and Indian Housing Authorities", and the State of
California and local laws; and
WHEREAS, this procurement policy satisfies HUD's requirement that all
PHAs amend their procurement standards and policies as necessary in order to
expedite and facilitate the use of the funds and meet all requirements in accordance
with ARRA regulations. This amended policy may only be used for procurements
related to Capital Fund Stimulus Grants (ARRA); and
WHEREAS, the attached Procurement Policy (Exhibit "A") submitted by the
Baldwin Park Housing Authority has been reviewed and found to be in order; and
NOW, THEREFORE, THE BALDWIN PARK HOUSING AUTHORITY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1: The purpose of this Statement of Procurement Policy is: to
provide for the fair and equitable treatment of all persons or firms involved in
purchasing by the BPHA; assure that supplies, services, and construction are
procured efficiently, effectively, and at the most favorable prices available to the
BPHA- support the Buy America requirements, promote competition in contracting,
provide safeguards for maintaining a procurement system of quality and integrity;
and assure that BPHA purchasing actions are in full compliance with applicable
Federal standards, HUD regulations, and State and local laws.
SECTION 11: That the Procurement Policy has been established in
accordance with HUD's Annual Contribution Contract (ACC) and is current with HUD
regulations.
SECTION III: That the City Clerk shall certify to the adoption of this
Resolution.
PASSED AND APPROVED this day of _, 2009.
MANUELLOZANO
CHAIR
Resolution HA 2009 -004
Page 2
ATTEST:
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } .ss
CITY OF BALDWIN PARK }
I, Laura Nieto, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the above foregoing Resolution was duly passed and adopted by the Baldwin Park
Housing Authority at a Special Meeting thereof, held on the day of 2009,
by the following vote:
AYES:
NOES:
ABSENT:
Laura Nieto
Deputy City Clerk
. ■
BALDWIN PARK HOUSING AUTHORITY STATEMENT OF PROCUREMENT POLICY
TABLE OF CONTENTS
Lei Q ►_ CMA 0 W 091VA 11001bel M
PROCUREMENT METHODS
III. TYPES OF CONTRACTS, CLAUSES, AND CONTRACT
ADMINISTRATION
IV. APPEALS AND REMEDIES
V. ASSISTANCE TO SMALL AND OTHER BUSINESSES
VI. ETHICS IN PUBLIC CONTRACTING
STATEMENT OF PROCUREMENT POLICY
Established for Public Housing AgencyfAuthority (PI -IA;, Baldwin Park Housing Authority
(BPHA) by Board action on . This statement of Procurement Policy
complies with HUD's Annual Contributions Contract (ACC), HUD Handbook 7460.8,
"PrnrNirement Wonnlhnnk fnr Piiihlir Hoousing Ayenniec " and the prnrNire�nent etanr�Jarfle
of 24 CFR 85.36.
HA Procurement Policy
Resolution HA 2009 -004
July 1, 2009
GENERAL PROVISIONS
A. PURPOSE.
The purpose of this Statement of Procurement Policy is: to provide for the fair and
equitable treatment of all persons or firms involved in purchasing by the BPHA;
assure that supplies, services, and construction are procured efficiently,
effectively, and at the most favorable prices available to the BPHA; promote
competition in contracting; provide safeguards for maintaining a procurement
system of quality and integrity; and assure that BPHA purchasing actions are in
full compliance with applicable Federal standards, HUD regulations, and State
and local laws.
. ,.. • •
•
This Statement of Procurement Policy (Statement) applies to all contracts for the
procurement of supplies, services, and construction entered into by the BPHA
after the effective date of this Statement in which Public Housing and Housing
Choice Voucher funds are utilized. This Statement shall not prevent the BPHA
from complying with the terms and conditions of any grant, contract, gift or
bequest that is otherwise consistent with law.
The term "procurement," as used in this Statement, includes both contracts for
construction or services, as well as purchase, lease, or rental of supplies and
equipment.
C. EXECUTIVE DIRECTOR'S RESPONSIBILITIES.
The Executive Director or his /her designee shall ensure that:
1. procurement requirements are subject to a planning process to assure
efficient and economical purchasing;
2. contracts and modifications are in writing, clearly specifying the desired
supplies, services, or construction, and are supported by sufficient
documentation regarding the history of the procurement, including as a
minimum the method of procurement chosen, the selection of the contract
type, the rationale for selecting or rejecting offers, and the basis for the
contract price; and that contracts and modifications are awarded only by
BPHA employees designated in writing as employees designated as Project
Managers;
3. for procurements other than small purchases, public notice is given of each
upcoming procurement; an adequate time period is provided for preparation
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Resolution HA 2009 -004
July 1, 2009
and submission of bids or proposals; and notice of contract awards is made
available to the public;
4. solicitation procedures are conducted in full compliance with Federal
standards stated in 24 CFR 85.36, or State and local laws that are more
stringent, provided they are consistent with 24 CFR 85.36;
5. an independent cost estimate is prepared before solicitation issuance and is
appropriately safeguarded for each procurement above the small purchase
limitation, and a cost or price analysis is conducted of the responses received
for all procurements;
6. contract award is made to the responsive and responsible bidder offering the
lowest price (for sealed bid contracts) or contract award is made to the offeror
whose proposal offers the greatest value to the BPHA, considering price,
technical, and other factors as specified in the solicitation (for contracts
awarded based on competitive proposals); unsuccessful firms are notified
within ten days, or other time period required by State or local law after
contract award;
7. work is inspected before payment, and payment is made promptly for contract
work performed and accepted; and
8. the BPHA complies with applicable HUD review requirements, and any local
procedures supplementing this Statement.
9. BPHA shall follow Buy American requirements of Section 1605 of the
Recovery Act and use only iron, steel and manufactured goods produced in
the United States in their projects.
D. CONTRACTOR QUALIFICATIONS AND REQUIREMENTS
1. CONTRACTOR RESPONSIBILITY
Procurements shall be conducted only with responsive and responsible
contractors and vendors, who have the technical and financial competence to
perform and who have a satisfactory record of integrity.
Purchase Orders or Contracts shall not be awarded to any firm at any tier
(subcontractors) which is debarred, suspended, or is otherwise excluded from
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Resolution HA 2009 -004
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or ineligible for participation in Federal assistance programs under Executive
Order 12549, "Debarment and Suspension."
E. QUALIFIED BIDDER'S LISTS.
Interested businesses shall be given an opportunity to be included on qualified
bidder's lists. Any pre - qualified lists of persons, firms, or products that are used in
the procurement of supplies and services, shall be kept current and shall include
enough qualified sources to ensure competition. Firms shall not be precluded
from qualifying during the solicitation period. Solicitation mailing lists of potential
contractors shall include, but not be limited to, such pre- qualified suppliers.
F. COMPETITIVE SPECIFICATIONS.
All specifications shall be drafted so as to promote overall economy for the
purposes intended and to encourage competition in satisfying the BPHA's needs.
Specifications shall be reviewed prior to solicitation to ensure that they are not
unduly restrictive or represent unnecessary or duplicative items.
G. LIMITATIONS ON COMPETITION.
The following specification limitations shall be avoided: geographic restrictions
not mandated or encouraged by applicable Federal law (except for architect -
engineer contracts, which may include geographic location as a selection factor if
adequate competition is available); unnecessary bonding or experience
requirements; brand name specifications (unless a written determination is made
that only the identified item will satisfy the needs); brand name or equal
specifications (unless they list the minimum essential characteristics and
standards to which the item must conform to satisfy its intended use). Nothing in
this procurement policy shall preempt any State licensing laws. Specifications
shall be scrutinized to ensure that organizational conflicts of interest do not occur.
H. COOPERATIVE PURCHASING.
The BPHA may enter into State and local intergovernmental agreements to
purchase or use common goods and services. The decision to use an
intergovernmental agreement or conduct a direct procurement shall be based on
economy and efficiency. If used, the intergovernmental agreement shall stipulate
who is authorized to purchase on behalf of the participating parties and shall
specify inspection, acceptance, termination, payment, and other relevant terms
and conditions.
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Resolution HA 2009 -004
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II. PROCUREMENT METHODS
General. Any contract not exceeding $25,000 may be made in accordance
with the small purchase procedures authorized in this section.
2. Petty Cash Purchases. Small purchases under $50, which can be satisfied
by local sources may be processed through the use of a petty cash account.
3. Small purchases of $1,000 or less. For small purchases below $1,000, only
one quotation need be solicited if the price received is considered
reasonable.
4. Small purchases over $1,000. For small purchases in excess of $1,000, but
not exceeding $25,000, no less than three quotations shall be solicited, which
may be obtained orally, by telephone, or in writing, as allowed by State or
local laws. Award shall be made to the offeror providing the lowest
acceptable quotation, unless justified in writing based on price and other
specified factors. The names, addresses, and /or telephone numbers of the
offerors and persons contacted, and the date and amount of each quotation
shall be recorded and maintained as a public record (unless otherwise
provided in State or local law).
Conditions for Use. Sealed 'bidding is the preferred method for construction
procurement. For modernization projects, sealed bidding shall be used for all
construction and equipment contracts exceeding the small purchase
limitation.
2. Solicitations and Receipt of Bids. An invitation for bids shall be issued
including specifications and all contractual terms and conditions applicable to
the procurement. The invitation for bids shall state the time and place for both
the receipt of bids and the public bid opening. All bids received shall be time -
stamped but not opened and shall be stored in a secure place until bid
opening. A bidder may withdraw its bid at any time prior to bid opening.
3. Bid Opening. Bids shall be opened publicly, an abstract of bids shall be
recorded, and the bids shall be available for public inspection.
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Resolution HA 2009 -004
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4. Mistakes in Bids.
a. Correction or withdrawal of inadvertently erroneous bids may be
permitted, where appropriate, before bid opening by written or telegraphic
notice received in the office designated in the invitation for bids prior to
the time set for bid opening. After bid opening, corrections in bids shall
be permitted only if the bidder can show by clear and convincing evidence
that a mistake of a nonjudgmental character was made, the nature of the
mistake, and the bid price actually intended. A low bidder alleging a
nonjudgmental mistake may be permitted to withdraw its bid if the mistake
is clearly evident on the face of the bid document but the intended bid is
unclear or the bidder submits convincing evidence that a mistake was
made.
b. All decisions to allow correction or withdrawal of bid mistakes shall be
supported by a written determination signed by the Contracting Officer.
After bid opening, no changes in bid prices or other provisions of bids
prejudicial to the interest of the PHA or fair competition shall be permitted.
5. Award.
After evaluation of Bids received, the contract shall be awarded to the
responsible bidder whose qualifications, price and other factors considered,
are the most advantageous to the BPHA. The BPHA shall review each
proposed bidder's ability to perform the contract successfully, considering
factors such as the contractor's integrity, compliance with public policy, record
of past performance, and financial and technical resources
• 9:• •
In addition to the other requirements of this Statement, the following
requirements apply:
a. For construction contracts exceeding $100,000, other than those
specified in 5b and 5c below, contractors shall be required to submit the
following, unless otherwise required by State or local laws or regulations:
(1) a bid guarantee from each bidder equivalent to 5% of the bid price;
and
(2) a performance bond for 100% of the contract price; and
(3) a payment bond for 100% of the contract price.
HA Procurement Policy
Resolution HA 2009 -004
July 1, 2009
b. In the case of construction of conventional development projects funded
pursuant to the U.S. Housing Act of 1937, the contractor shall be required
to submit the following, unless otherwise required by State or local laws or
regulations:
(1) a bid guarantee from each bidder equivalent to 5% of the bid price;
and
(2) one of the following:
(i) a performance and payment bond for 100% of the contract
price; or
(ii) a 20% cash escrow; or
(iii) a 25% irrevocable letter of credit.
c. In the case of construction under the Comprehensive Improvement and
Assistance Program (CIAP) funded pursuant to the U.S. Housing Act of
1937, for any contract over $25,000, the contractor shall be required to
submit the following, unless otherwise required by State or local laws or
regulations:
(1) a bid guarantee from each bidder equivalent to of the bid price;
and
(2) one of the following:
(i) a performance and payment bond for 100% of the contract
price; or
(ii) separate performance and payment bonds, each for 50% or
more of the contract price; or
(iii) a 20% cash escrow, or
(iv) a 25% irrevocable letter of credit.
e & I ON I I I LTJ ..�.�
1. Conditions for Use.
Competitive proposals (including turnkey proposals for development) may be
used if there is an adequate method of evaluating technical proposals and
where the PHA determines that conditions are not appropriate for the use of
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Resolution HA 2009 -004
July 1, 2009
sealed bids. An adequate number of qualified sources shall be solicited
(normally, at least 3).
2. Solicitation.
The request for proposals (RFP) shall clearly identify the relative importance
of price and other evaluation factors and subfactors, including the weight
given to each technical factor and subfactor. A mechanism for fairly and
thoroughly evaluating the technical and price proposals shall be established
before the solicitation is issued. Proposals shall be handled so as to prevent
disclosure of the number of offerors, identity of the offerors, and the contents
of their proposals. The proposals shall be evaluated only on the criteria stated
in the request for proposals.
3. Negotiations.
Unless there is no need for negotiations with any of the offerors, negotiations
shall be conducted with offerors who submit proposals determined to have a
reasonable chance of being selected for award, based on evaluation against
the technical and price factors as specified in the RFP. Such offerors shall be
accorded fair and equal treatment with respect to any opportunity for
negotiation and revision of proposals. The purpose of negotiations shall be to
seek clarification with regard to and advise offerors of the deficiencies in both
the technical and price aspects of their proposals so as to assure full
understanding of and conformance to the solicitation requirements. No
offeror shall be provided information about any other offeror's proposal, and
no offeror shall be assisted in bringing its proposal up to the level of any other
proposal. Offerors shall not be directed to reduce their proposed prices to a
specific amount in order to be considered for award. A common deadline
shall be established for receipt of proposal revisions based on negotiations.
4. Award.
After evaluation of proposal revisions, if any, the contract shall be awarded to
the responsible firm whose qualifications, price and other factors considered,
are the most advantageous to the PHA. The BPHA shall review each
proposed contractor's ability to perform the contract successfully, considering
factors such as the contractor's integrity (including a review of the list of
Parties Excluded from Federal Procurement and Nonprocurement Programs
published by the U.S. General Services Administration), compliance with
public policy, record of past performance (including contacting previous
clients of the contractor, such as other PHA's), and financial and technical
resources.
5. Architect/Engineer Services. Architect/ engineer services in the excess of the
small purchase limitation (or less if required by State or local law) may be
obtained by either the competitive proposals method or qualifications -based
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Resolution HA 2009 -004
July 1, 2009
selection procedures, unless State law mandates the specific method.
Sealed bidding, however, shall not be used to obtain architect/engineer
services. Under qualifications -based selection procedures, competitors'
qualifications are evaluated and the most qualified competitor is selected,
subject to the negotiation of fair and reasonable compensation. Price is not
used as a selection factor under this method. Qualifications -based selection
procedures shall not be used to purchase other types of services even though
architect - engineer firms are potential sources.
D. NONCOMPETITIVE PROPOSALS
1. Conditions for Use: Procurements shall be conducted competitively to the
maximum extent possible. Procurement by noncompetitive proposals may
be used only when the award of a contract is not feasible using purchase
procedures, sealed bids, or competitive proposals, and one of the
following applies:
a. The item is available only from a sole source, determined by market
research or there is a reasonable basis that the Authoritv's minimum
need can only be satisfied by a unique supply, service or trade.
b. A public exigency or an emergency situation exists that seriously
threatens the public health, welfare, or safety, or endangers property,
or would otherwise cause serious injury to the Authority, as may arise
by reason of a flood, earthquake, epidemic, riot, equipment failure, or
similar event. In such cases, there must be an immediate and serious
need for supplies, services, or construction such that the need cannot
be met through any other procurement methods, and the emergency
procurement shall be limited to those supplies, services, or
construction necessary to meet the emergency;
c. For those procurements over $100,000 dollars, HUD authorizes the
use of a noncompetitive proposal; or
d. After solicitation of a number of sources, competition is determined
inadequate.
2. Justification: Each procurement based on noncompetitive proposals shall
be supported by a written justification for using such procedures (CFR
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HA Procurement Policy
Resolution HA 2009 -004
July 1, 2009
85.36 (C) (4)(d)(4)). The Project Manager shall approve the justification it
writing. In addition, the justification will be submitted to the Board for their
consideration and approval, as part of their resolution package.
3. Price reasonableness: The reasonableness of the price for all
procurements based on noncompetitive proposals shall be determined by
performing a cost analysis.
E. COST AND PRICE ANALYSIS
General.
Some form of cost or price analysis shall be performed for all
procurement actions, including contract modifications, using the
procedures described in HUD Handbook 2210.18. The degree of
analysis shall depend on the facts surrounding each procurement. The
method of analysis shall be determined as follows.
2. Submission of Cost or Pricing Information.
If the procurement is based on noncompetitive proposals, or when only
one offer is received, or for other procurements as deemed necessary by
the BPHA (e.g. when contracting for professional, consulting, or
architect/engineer services) the offeror shall be required to submit:
a. a cost breakdown showing projected costs and profit;
b. commercial pricing and sales information; or
C. documentation showing that the offered price is set by law or
regulation.
3. Cost Analysis.
Cost analysis shall be performed if an offeror /contractor is required to
submit a cost breakdown as part of its proposal. When a cost breakdown
is submitted: a cost analysis shall be performed of the individual cost
elements; the BPHA shall have a right to audit the contractor's books and
records pertinent to such costs; and profit shall be analyzed separately.
Costs shall be allowable only to the extent that they are consistent with
applicable Federal cost principles (for commercial firms, Subpart 31.2 of
the Federal Acquisition Regulation, 48 CFR Chapter 1). In establishing
profit, the BPHA shall consider factors such as the complexity and risk of
the work involved, the contractor's investment and productivity, the
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Resolution HA 2009 -004
July 1, 2009
amount of subcontracting, the quality of past performance, and industry
profit rates in the area for similar work.
4. Price Analysis. For competitive procurements in which cost or pricing
information is not required of contractors, the HA shall perform a
comparison of prices received in relation to the independent cost
estimate, to ensure that the price being paid is reasonable.
F. CANCELLATION OF SOLICITATIONS. An invitation for bids, request for
proposals, or other solicitation may be cancelled before offers are due if: The
reasons for cancellation shall be documented in the procurement file and the
reasons for cancellation and /or rejection shall be provided upon request to
any offeror solicited.
Ill. TYPES OF CONTRACTS, CLAUSES, AND CONTRACT ADMINISTRATION
A. CONTRACT TYPES. Any type of contract which is appropriate to the
procurement and which will promote the best interests of the Authority may
be used, however cost - plus -a- percentage -of -cost and percentage of
construction cost methods are prohibited.
B. OPTIONS. Options for additional quantities or performance periods may be
included in contracts, as long as there is a written determination in file which
includes the fund availability, statement as to the continuing need for the item,
indication as to whether the option was included and evaluated as part of the
basic contract, and a review of the market price to indicate whether the option
is still economical for the Authority, consistent with Authority Procedures (24
CFR 85.36(b)(9), 7460.8 REV -1, 6 -2 OPTIONS)
C. CONTRACT CLAUSES. in addition to containing a clause identifying the
contract type, all contracts shall include any clauses required by Federal
statutes, executive orders, and their implementing regulations, as provided in
24 CFR 85.36(1),
D. CONTRACT ADMINISTRATION. A contract administration system designed
to insure that contractors perform in accordance with their contracts shall be
maintained. The system shall include procedures for inspection of supplies,
services, or construction, as well as monitoring contractor performance,
status reporting on construction contracts, and similar matters.
A. GENERAL. It is the BPHA's policy to resolve all contractual issues informally
at the Authority level and in conformance with the requirements of the dispute
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Resolution HA 2009 -004
July 1, 2009
clauses in the contract. HUD will only review protests in cases of violations of
Federal law or regulations and failure of the PHA to review a complaint or
protest.
B. BID PROTESTS. A protest against a solicitation must be received in writing
before the due date for receipt of bids or proposals and submitted to the
BPHA. Protest against the award of a contract must be received in writing
and submitted to the BPHA. Bid protests will be resolved in conformance with
the requirements of the bid documents.
C. CONTRACT CLAIMS. All claims by a contractor relating to performance of a
contract shall be submitted in writing to the Project Manager or designee for a
written decision. The contractor may request a conference on the claim. The
Project Manager's decision shall inform the contractor of its appeal rights to a
to the Executive Director.
V. ASSISTANCE TO SMALL AND OTHER BUSINESSES
A. REQUIRED EFFORTS. Consistent with Presidential Executive Orders
11625, 12138, and 12432, and Section 3 of the HUD Act of 1968, the BPHA
shall make efforts to ensure that small and minority -owned businesses,
women's business enterprises, and individuals or firms located in or owned in
substantial part by persons residing in the area of a PHA project are used
when possible.
B. DEFINITIONS
A small business is defined as a business which is: independently owned;
not dominant in its field of operation; and not an affiliate or subsidiary of a
r• r '.a —r�_ a —_ ___._.___�_ e._ wn �t M
business dominant in Its flelo o operation. I n size standards in 13 CM
121 shall be used, unless the PHA determines that their use is
inappropriate.
2. A minority -owned business is defined as a business which is at least 51 %
owned by one or more minority group members; or, in the case of a
publicly -owned business, one in which at least 51 % of its voting stock is
owned by one or more minority group members, and whose management
and daily business operations are controlled by one or more such
individuals. Minority group members include, but are not limited to Black
Americans, Hispanic Americans, Native Americans, Asian Pacific
Americans and Asian Indian Americans, and Hasidic Jewish Americans.
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Resolution HA 2009 -004
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3. A women's business enterprise is defined as a business that is at least
51 % owned by a woman or women who are U.S. citizens and who also
control or operate the business.
4. A business concern located in the area of the project, is defined as an
individual or firm located within the relevant Section 3 covered project
area, as determined pursuant to 24 CFR 135.15, listed on HUD's registry
of eligible business concerns, and meeting the definition of small business
above. A business concern owned in substantial part by persons residing
in the area of the project is defined as a business concern which is 51 %
or more owned by persons residing within the Section 3 covered project,
owned by persons considered by the U.S. Small Business Administration
to be socially or economically disadvantaged, listed on HUD's registry of
eligible business concerns, and meeting the definition of small business
above.
VI. ETHICS IN PUBLIC CONTRACTING
A. GENERAL. The PHA shall adhere to the following code of conduct and shall
establish a system of sanctions for violations, consistent with applicable State
or local law.
B. CONFLICT OF INTEREST. No employee, officer or agent of this PHA shall
participate directly or indirectly in the selection or in the award or
administration of any contract if a conflict, real or apparent, would be
involved.
C. GRATUITIES, KICKBACKS, AND USE OF CONFIDENTIAL INFORMATION.
PHA officers, employees or agents shall not solicitor accept gratuities, favors,
or anything of monetary value from contractors, potential contractors, or
parties to subcontracts, and shall not knowingly use confidential information
for actual or anticipated personal gain.
D. PROHIBITION AGAINST CONTINGENT FEES. Contractors shall not retain
a person to solicit or secure a PHA contract for a commission, percentage,
brokerage, or contingent fee, except for bona fide employees or bona fide
established commercial selling agencies.
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