HomeMy WebLinkAbout2009 07 150 Z A I • -
COUNCIL CITY
COMMUNITY DEVELOPMENT COMMISSION
July 15, 2009
6:00 ''
CITY HALL - COUNCIL CHAMBER
14403
BALD BALDWIN PARK, CA 91706
r 960-4011
I ft �
Manuel Lozano
- Mayor /Chair
"Monica Marcia
- Mayor Pro TemA®ice Chair
Anthony J. Bejarano
- Council Member /Member
Marlen Garcia
- Council Member /Member
Pif -mrrin Parham
_ (.mi nil Mernher /Member
•
A M0
-. - ^•
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish - speaking interpreter is
available for your convenience.
City Council & Community Development Commission
Special Meeting Agenda — July 15, 2009
COMENTAR /OS DEL PUBL.ICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto pubiicado en la
agenda o cualquier tema que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
,persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
-. • A
CITY COUNCIL
COMMUNITY DEVELOPMENT COMMISSION
SPECIAL MEETING — 6:00 PM
Council members / Members: Anthony J. Bejarano,
Marlen Garcia, Ricardo Pacheco, Mayor Pro Tem/Vice
Chair Monica Garcia and Mayor/Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETS
No se podra tomar acci6n en algCln asunto a menos que sea incluido en la agenda, o a menos que exista algclna
emergencia o circunstancia especial, El cuerpo legislativo y su personal podran.- 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1d fijar asuntos para tomar en
consideraci6n en juntas proximal. [Codigo de Gobierno §54954.2]
-1 1 1 • fl�Ml
COMMISSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC §54956.9)
Initiation of litigation pursuant to subdivision (c) of Section 54956.9
Nun ber of Cases: O'ne(-1)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9(a))
Case Name: Richard Harper vs. City of Baldwin Park
Case Number: MON 338-273
City Council & Community Development Commission
Special Meeting Agenda — July 15, 2009
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin
board not less than 24 hours prior to the meeting. July 9, 2009.
01
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the
City Clerk at 626.960.4011, ext. 466 or via e -mail at lnietop_baidwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to
the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR
34.102.104 ADA TITLE//)
City Council & Community Development Commission
Special Meeting Agenda — July 15, 2009
• •• ilk •
REGULAR MEETING
July 15, 00•
00 PM
COUNCIL. CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano
Monica Garcia
Anthony o J. Bejarao 0o
Marlen Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tem
- Councilmember
- Councilmember
- Councilmember
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier terra que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podM hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un interprete para su
conveniencia.
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Mayor Pro Tern Monica Garcia and
Mayor Manuel Lozano
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
NONE
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons, or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL . °EP.IODO DESIG,:�ADO . °ARA DI, °'GI,RSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL 1NTERPRETE
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dingir personal a investigar y%o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
WARRANTS AND DEMANDS
Staff recommends City Council receive and file.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE
PERIOD OF JULY 15, 2009 THROUGH AUGUST 4, 2009
Staff recommends City Council approve the preparation and presentation of the
3. MINUTES
Staff recommends City Council approve the minutes of the special meeting of July 1,
2009.
City Council
Regular Meeting Agenda
July 15, 2009
Page 2
4. FISCAL YEAR 2009 -2010 STATEMENT OF INVESTMENT POLICY
Staff recommends City Council receive and file the Fiscal Year 2009 -2010 Statement of
Investment Policy.
5. REVISIONS TO THE CITY'S FIRST TIME HOMEBUYER LOAN PROGRAM
Staff recommends City Council approve the following revisions to the City's First Time
Homebuyer Loan Program (FTHB:) 1) reduce the maximum loan amount from $140,000
to $50,000; 2) reduce the maximum front -end ratio (monthly housing expenses) to 35%
of the homebuyer's monthly income; and 3) honor the "Zero Down Payment" benefit for
VA qualified loans.
6. HOMELESSNESS PREVENTION AND RAPID RE- HOUSING PROGRAM FUNDING
ALLOCATIONS
Staff recommends City Council approve funding allocations for the Homelessness
Prevention and Rapid Re- Housing Program under the American Recovery and
Reinvestment Act of 2009 as follows: 1) $525,000 to Beyond Shelter; 2) $49,786 to
East San Gabriel Valley Coalition for the Homeless; and 3) authorize the CEO to
execute the services Agreements with each agency prepared and approved by the City
Attorney.
7. PROPOSED REDUCTION IN INTEREST RATE FOR BALDWIN PARK
COMMERCIAL LOAN PROGRAM AND COMPLIANCE WITH THE PLAN
Staff recommends City Council 1) authorize staff to amend the Administrative Plan for
the Baldwin Park Commercial Loan Program to include the provision allowing for the
reduction in interest rate of 2.45% in accord with Economic Development Administration
Rules; and 2) waive further reading, read by title only and adopt Resolution No. 2009-
030 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK FINDING THE CITY TO BE IN COMPLIANCE WITH THE ADMINISTRATIVE
PLAN FOR THE BALDWIN PARK COMMERCIAL LOAN PROGRAM."
°v. AWARD OF CONTRACT _#%J FOR JANITORIAL SE11ty :# S FOR CITY FAClLIT1ES
Staff recommends City Council 1) award a janitorial contract to United Maintenance
Systems for a monthly fee of $9,785 for a period of twenty four (24) months; 2) exclude
II
Notice lV Pr oceeu and ',%Jf 111111 -11 -, services vuly 15, LV V9; and 3) aULI ioi iZ °c u 1%, M'ayvr to
execute the contract.
9. NOTICE OF COMPLETION - MODIFICATIONS TO THE CITY YARD IN
PREPARATION OF THE CALTRANS HOV PROJECT
Staff recommends City Council accept the project as complete and authorize staff to
issue a Notice of Completion.
SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you
wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing.
10. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2009 -033, ORDERING
THE ASSESSMENTS FOR THE CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009 -2010
Staff recommends City Council conduct the public hearing and following the public
hearing waive further reading, read by title only and adopt Resolution No. 2009 -033
entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
City Council
Regular Meeting Agenda
July 15, 2009 Page 3
PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS ASSOCIATED WITH THE CITYWIDE LANDSCAPING AND
LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009 -2010, AND
AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL
ASSESSMENT TO THE PROPERTY TAX BILLS."
11. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2009 -034, ORDERING
THE ASSESSMENTS FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2009 -2010
Staff recommends City Council conduct the public hearing and following the public
hearing waive further reading, read by title only and adopt Resolution No. 2009 -034
entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF
ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, AND AUTHORIZING THE LOS
ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO
PROPERTY TAX BILLS."
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS e&
COMMUNICATIONS
• Request by Mayor Lozano for discussion on the following:
Discussion and consideration of creating a Mayor's Walk program in conjunction with
the Walkability Grant / Workshops
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the for agenda Yr /as posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. July 9, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at 626.960 -4011, ext. 466 or via e -mail at Inieto(a,baldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE ll)
City Council
Regular Meeting Agenda
July 15, 2009
Page 4
1'
�& JUL
•.- REP
� 111:
Lim t
TO: Honorable Mayor and Members of the City Council
FROM: Lorena Quijano, Finance Director
DATE: July 15, 2009
SUBJECT: Warrants and Demands
11�77Z�T.y�1
The purpose of this report is for the City Council to allow the payment of Warrants and
Demands against the City of Baldwin Park.
The Finance Department has recently converted to a new financial system. The Claims
and Demands report format has been modified and continues to report the required
information in accordance with the Government Code.
The payroll of the City of Baldwin Park consisting of check numbers 190488 - 190572.
Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control numbers 202072— 202341 for the period of May 31, 2009
through June 13, 2009 inclusive, have been presented and hereby ratified, in the amount
of $409,319.31.
General Warrants, including check numbers 175413 to 175739 inclusive, in the total
amount of $575,200.62 constituting claims and demands against the City of Baldwin Park,
are herewith presented to the City Council as required by law, and the same hereby
ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
RECOMMENDATION:
Receive and File
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BALDWIN
P , A - _R —,K
CITY OF BALDWIN PARK
TO: Honorable Mayor & Members of the City Counci I
FROM: Vijay Singhal, Chief Executive Officer
DATE: July 15, 2009
5
SUBJECT: Proposed Recognitions by the Mayor and City Council for the period
of July 15, 2009 — August 4, 2009
P1 1RPn_1qF
The purpose of this report is to seek approval of the City Council of requests for
plaques, proclamations and certificates-, and to recap approved emergency requests.
REQUESTS/RECAP
The following requests for plaques and certificates were received:
Requested B `.
List of Honorees
Time/Date/Place of
Presentation
Date Needed
Mayor Lozano
Various participants for
7-OOpm/July 16"'
Certificates
Mayor Lozano
their participation in
Concert in the Park,
07-16-09
respective programs in
Morgan Park
07-11-09
collaboration with HEAC
Baldwin Park - - -------------
Department of
Recreation Scholarship
7-00pm/July 23rd
Certificates
Parks and
Award Winners
Concert in the Park,
07-23-09
Recreation
Morgan Park
The following emergency requests for plaques and certificates were received:
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
Time/Date/Place of
Date Needed
Requested By
List of Honorees
Presentation
Mayor Lozano
Day Laborers Board
July lit,
Certificates
Members, Certificate of
Home Depot
07-11-09
Appreciation
Baldwin Park - - -------------
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
MINUTES
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
A 13 W4 Froye-2 TIT: •
ROLL CALL
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Mayor / Chair Lozano.
Absent: Council member / Member Pacheco, Mayor Pro Tern / Vice Chair
Monica Garcia.
Also Present- Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, City Clerk Rubio, Deputy City Clerk Nieto.
7,11507,101
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
Properties:
8437-004-059 4212 Maine Avenue
8437-004-060 14417 Ramona Boulevard
8437-004-061 14433 Ramona Boulevard
Henry H. and Kao Chang
J and J Warehouse Company, LLC
14433 Baldwin Park, LLC
8437-004-062 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437-004-063 Not Available J and J Warehouse Company, LLC
8437-004-064 14467 Ramona Boulevard J and J Warehouse Company, LLC
Page 1 of 3
8437-004-065 14519 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-066 14483 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-067 14455 Ramona Boulevard J and J Warehouse Company, LLC
8437-004-068 14401 Ramona Boulevard Bank of America
8437-004-069 4124 Maine Avenue J and J Warehouse Company, LLC
8437-004-070 4124 Maine Avenue Roxbury Properties
8437-004-959 14521 Ramona Boulevard Valley County Water District
8554-001-011 14412 Ramona Boulevard Tacos Mexico, Inc.
8554-001-012 14408 Ramona Boulevard Ramon and Francisca Arias
8554-001-900 14403 Pacific Avenue City of Baldwin Park
8554-001-901 14426 Ramona Boulevard City of Baldwin Parl
8554-001-904 Not Available City of Baldwin Park
8554-001-907 Not Available City of Baldwin Park
8554-001-910 4024 Maine Avenue City of Baldwin Park
Commission Negotiators: Vijay Singhal, Joseph W. Pannone
Negotiating Parties- Above-named property owners and The Olson Company
Under Negotiation: Price & terms of payment
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC
subsection 54956.9 (a))
Case Name: Baldwin Park Police Officers Association et al. v. City of Baldwin
Park; et al.
Case No.: B215477
Case Name: City of Baldwin Park v. Erica Bermudez; et al
Case No.: BC 400748
RECONVENE IN OPEN SESSION
Page 2 of'3
The Council / Commission reconvened in open session with all members present.
Council member / Member Pacheco was absent
REPORT FROM CLOSED SESSION
No reportable action was taken
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the Council / Commission at their meetings held July
15, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 3 of 3
P • A • R • K
TO: Honorable Mayor and City Council Members
FROM: Lorena Quijano, Director of Finance
DATE: July 15, 2009
SUBJECT: Fiscal Year 2009 -2010 Statement of Investment Policy
This report requests City Council Approval of the Fiscal Year 2009 -2010 Statement of
Investment Policy.
BACKGROUND
The State of California Government Code Section 53600 et seq. allows a local agency,
having surplus money not required for the immediate necessities of the agency, to
invest such portion of the money as it deems wise or expedient in certain types of
investments. As reported in the Monthly Treasurers Report, the City of Baldwin Park
has investments with Local Agency Investment Fund and a sweep money market
account with Dreyfus Cash Management.
The Statement of Investment Policy is reviewed annually to include new guidelines, if
any, for investing the City's surplus money. The investment policy does not include any
new guidelines and only minor changes to staff titles have been made. The City's cash
management system is designed to forecast immediate cash requirements and invest
surplus monies to the fullest extent possible. City staff makes investment decisions
with care, skill, prudence, and diligence under the circumstances then prevailing, that a
prudent person acting in a like capacity would use (Civil Code Section 2261, et seq.),
and shall only make those investments allowable under the State of California
Government Code Section 53600 et seq. The criteria for selecting investments and
their order of priority are (1) safety, (2) liquidity, and (3) yield.
As a result of the annual review, the City's Investment policy has been found to be in
compliance with the Government Code.
Staff recommends that the City Council receive and file the attached Fiscal Year 2009-
2010 Statement of Investment Policy.
CITY OF BALDWIN PARK
STATEMENT OF INVESTMENT POLICY
July 15, 2009
0
The Investment Policy establishes guidelines for the investment of the City's surplus cash
that is not required to meet the daily cash flow needs of the City. The investment Policy
outlines the investment objectives and the allowable investments in accordance with
applicable laws of the State of California.
•
1. The Investment Policy applies to all financial assets of the City as included in the
Comprehensive Annual Financial Report.
2. The Investment Policy applies to activities of the City with regard to investing surplus cash
of all funds, including the following:
a.
General Fund
b.
Housing Authority
c
Redevelopment Agency
d.
Finance Authority
e.
Special Revenue Funds
f.
Capital Project Funds
g.
Debt Service Funds
h.
Internal Service Funds
i.
Trust & Agency Funds
The City Council has appointed the City's elected Treasurer to be responsible for surplus
cash management and investment decisions and transactions. Daily cash management
responsibility has been delegated to the Finance Department Assistant Accounting Manager,
who shall ensure compliance with the City's investment policy. All investment transactions
are approved by either the Treasurer or the Director of Finance.
D. OBJECTIVES
The primary objectives, in order of priority, of the City of Baldwin Park's investment activities
and criteria for selection of investments shall be:
1. SAFETY: The safety and risk associated with an investment, refers to the potential loss
of principal, interest, or a combination of these amounts. Safety of principal is the primary
objective and only those investments considered to be very safe will be utilized by the
City of Baldwin Park. The City shall seek to ensure that capital losses resulting from
securities default or erosion of market value are avoided.
City of Baldwin Park
Statement of Investment Policy
July 15, 2009
2. LIQUIDITY: This refers to the ability to "cash in" at any moment in time with a minimal
chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to
enable the City of Baldwin Park to meet anticipated operating needs.
3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also
described as the rate of return. The City's investment portfolio shall be managed to
obtain market rates of interest while preserving and protecting capital in the overall
portfolio.
E. ETHICS AND CONFLICTS OF INTEREST
Officials and employees involved in the investment process shall refrain from all personal
business activity that could conflict with the management of the investment program, or
impairs their ability to make impartial investment decisions. All individuals involved shall
disclose all gifts and income in accordance with California State law.
F. STRATEGIES
1. The City shall maintain a cash management system which accurately monitors and
forecasts revenues and expenditures enabling the City to invest surplus cash to the
fullest extent possible.
2. The City shall apply the prudent investor standard in the context of managing the
overall portfolio. When making investment decisions, the City shall act with care, skill,
prudence, and diligence under circumstances then prevailing, including but not limited
to, the general economic conditions and the anticipated needs of the City, that a
prudent person acting in a like capacity and familiarity with those matters would use in
the conduct of funds of like character and with like aims, to safeguard the principal and
maintain liquidity needs.
3. The City shall manage the investment portfolio with a buy- and -hold strategy rather
than to seek optimal returns through such techniques as swaps. The buy- and -hold
strategy ensures the return of all invested principal monies. The latter approach would
require an allocation of resources, the cost of which may be greater than the benefit
realized.
1. The City is authorized to invest in certain types of securities in accordance with the
California Government Code Section 53601 et seq. and 53635 et seq. Authorized
investments shall also include investments with the Local Agency Investment Fund in
accordance with the California Government Code Section 16429.1. The City has
further limited the types of securities in which the City may invest. Any security not
listed is not an authorized investment of the City. The City will invest only in the
following investments:
Page 2
City of Baldwin Park
Statement of Investment Policy
July 15, 2009.
Per Government Code Section 53601
Max
Max
Max
Allowable
Allowable
Percentage
Investment
Maturity
Per Issuer
Percentage
• U.S. Treasury Obligations
Unlimited
180 days
N/A
Bills, Notes, and Bonds
• U.S. Agency Securities and
Unlimited
180 days
N/A
Instrumentalities of Government
Sponsored Corporations
• Negotiable Certificates of Deposit
30%
180 days
N/A
issued by a nationally chartered bank
or federal savings and loan
association
• Time Deposits - Collateralized
Unlimited
180 days
$500,000
• Time Deposits — Uncollateralized
Unlimited
180 days
$100,000
• Banker's Acceptances
40%
180 days
30%
• Repurchase Agreements
Unlimited
180 days
N/A
• Commercial Paper rated A -1 by
30%
180 days
10%
Standard and Poor's Corporation or P-
1 by Mood 's Investors Services, Inc.
• State of California Local Investment
Unlimited
N/A
$40,000,000
Fund LAIF
2. Money market mutual funds managed for or by the trustees, paying agents and
custodian banks contracted by the City may be purchased as allowed under California
Government Code. Only funds holding U.S. Treasury or Agency obligations can be
utilized.
3. No investment shall be made in any security other than a security underlying a
repurchase agreement, with a term remaining to maturity in excess of five years.
4. No investment shall be made in any security that could result in zero interest accrual if
held to maturity. These include inverse floaters, range notes, or mortgage derived
inter est -only strips.
Securities purchased from a broker or dealer shall be held in third party safekeeping by the
trust department of the City's bank or other designated third party trust, in the City's name
and control. All securities will be received and delivered using standard delivery- versus-
payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized
in accordance with the State of California Government Code.
City of Baldwin Park
Statement of Investment Policy
July 15, 2009
The City Council will be provided a monthly Treasurers Report within 30 days following the
end of the month. Data for investments will include: purchase and maturity dates, PAR
values, current principal, premium or discount, interest rate, description, book value, and
market value. Cash in bank will be reported by entity at the amount on the monthly bank
statements.
4111111111111111MM43MMUL09141 [f]TI
The City Council will be provided an annual Statement of Investment Policy for their approval
by July 31 of each year.
The City shall only conduct investment transactions with banks, savings and loans, and with
broker /dealers.
Investment earnings from authorized investments are allocated quarterly to various funds
based on their month end balances of the pooled portfolio.
�0
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JUL 15 2009
ITEM NO. _jwsj�
STAFF REPORT
Honorable Mayor and Members of the City Council
Marc Castagnola, AICP Manager of Community Develo
July 15, 2009
SUBJECT: Revisions to the City's First Time Homebuyer Loan Program
The purpose of this report is to request City Council approval to the following revisions to the
City's First Time Homebuyer Loan Program (FTHB):
1) Reduce the maximum loan amount from $140,000 to $50,000;
2) Reduce the maximum front -end ration (monthly housing expenses from 40 %) to 35% of
the homebuyer's monthly income; and
3) Honor the "Zero Down Payment" benefit for U.S. Department of Veteran Affairs (VA)
qualified loans.
With the declining sales price of homes in the last year, staff reviewed the current home market
conditions to analyze the need for revisions to the existing guidelines for the City of Baldwin
Park s First Time Homebuyer program (FTHB).
Based on staff's analysis, which included the current median income, interest rates and median
purchase price, it was concluded that making the proposed revisions to the current guidelines
would enhance the City's FTHB program.
Reduction of the Maximum Loan Amount
At the completion of staff's analysis, it was determined that the City's maximum loan amount of
$140,000 exceeds the current need for potential low to moderate - income homebuyers.
Therefore, staff proposes to reduce the City's contribution to $50,000. This amount will still
enable a very low- income household to purchase a home up to $182,000 (See Table on page
2). This amount will also increase the number of residents benefiting from this program. The
FY 2009 -2010 allocation for the FTHB is $490,000. A maximum loan amount of $50,000 could
provide assistance to approximately 9 households.
FTHB Staff Report
May 6, 2009
Page 2
Reduction of the Maximum Front -end Ratio
Taking into consideration the current economic crisis and high cost of living, staff is proposing to
reduce the front -end ratios, which include all housing expenses such as mortgage payments,
property taxes, insurance and utilities, from 40% to 35 %. Reducing the front -end ratios will also
reduce the burden on the family income by making the monthly payment more affordable.
Zero Down Payment for VA Loans
The City program guidelines currently require a minimum down payment of 1.5 %. In an effort to
honor local veterans and provide assistance to veterans attempting to achieve the American
Dream of homeownership, staff proposes to accept the "Zero Down Payment" benefit for VA
qualified loans.
Example of Home Purchase
The calculations listed in the following table provide an example of a lender's qualifications for a
home purchase loan. The example scenario is the following:
A four - member household purchasing a single family home. The interest rate is fixed 6 %, 30-
year loan with 1.5% down payment and maximum allowable front -end ratio of 35% (includes all
housing expense, i.e., taxes, insurance, ,mortgage payments and utilities).
Each income level is reflected in the table below:
Income
Maximum
Maximum 1st
Maximum Purchase
Gap /Need
Level
Annual
Trust Deed Amount
Price
to purchase
Income
property
(4 person
Maximum
within
household)
Housing
current
Payment To meet
With City's $50,000
price range
ratio requirements
'nd
L
$ Ao Qn 'n oi-
(35 %)
Trust Deed
$350,000
Very Low
$39,650
$132,000
$182,000
Not less than
(50% of
$48,000
median
income)
$1,156
Low (80%
$63,450
$245,000
$295,000
Up to
of median
$50,000
income
$1,850
Moderate
$74,500
$305,000
$355,000 (However
Up to
(120% of
with State funding, also
$50,000
median
considered in the
income)
maximum purchase
price is the actual
number of bedrooms
$1,808
and family size)
FTHB Staff Report
May 6, 2009
Page 3
Because of the extremities between current price ranges and current income limits, it's difficult
to pinpoint an exact amount needed to purchase a home at this time. Therefore the table above
provided scenarios of purchases at existing price ranges of actual properties listed in the
Multiple Listing Service (MLS). According to the MLS, there are homes, (including
condominiums) currently available in Baldwin Park ranging from the low $100,000's to
$400,000's.
FISCAL IMPACT
There is no impact to the general fund. The approve allocation for the FTHB program is
$490,000 of HOME funds for low- income households and $100,000 for moderate - income
households.
RECOMMENDATION
Staff recommends that the City Council approval to the following revisions to the City's First
Time Homebuyer Loan Program (FTHB):
1) Reduce the maximum loan amount from $140,000 to $50,000;
2) Reduce the maximum front -end ratios (monthly housing expenses) to 35% of the
homebuyer's monthly income; and
3) Honor the "Zero Down Payment" benefit for VA qualified loans.
tr WL
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s * . �. T
s
U 15 2009
STAFF ITEM NO. AD
REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Marc Castagnola, Community Development Manag
DATE: July 15. 2009
SUBJECT: HOMELESSNESS PREVENTION AND RAPID RE- HOUSING PROGRAM
FUNDING ALLOCATIONS
The purpose of this report is to request the City Council approve funding allocations for the
Homelessness Prevention and Rapid Re- Housing Program under the American Recovery and
Reinvestment Act of 2009 as follows:
1) $525,000 to Beyond Shelter, and
2) $49,786 to East San Gabriel Valley Coalition for the Homeless
BACKGROUND/DISCUSSION
On June 19, 2009, the City of Baldwin Park received notification that its application for funding
was approved by HUD for $605,000 in Homelessness Prevention and Rapid Re- Housing
Program (HPRP) funds under the American Recovery and Reinvestment Act (ARRA) of 2009.
The HPRP funds provide financial assistance and services to prevent individuals and families
that are renting from becoming homeless and help those who are experiencing homelessness
to be quickly re- housed and stabilized. The funds under this program are intended to target
individuals and families who would be homeless but for this assistance.
This program is not intended to provide services to the chronic homeless, such as emergency
or temporary shelters. The goal is to provide assistance to renters who would otherwise
become homeless, many due to the economic crisis, if not for this program. HUD expects the
resources offered through this program to serve renters that are most in need of temporary
assistance and are most likely to achieve stable housing at the conclusion of the program.
On April 15, 2009, the City Council authorized staff to solicit Request for Proposals (RFP) from
qualified non - profit organizations specializing in homelessness prevention and re- housing
programs.
Approval of Funding - HPRP
Page 2 of 2
July 15, 2009
On May 6, 2009, the City Council approved a Substantial Amendment to the FY 2008 -2009
Annual Action Plan allocating HPRP funding to the following activities:
Financial Assistance
• Funding Allocation - $424,789
• Financial Assistance is limited to the following activities:
• Short term rental assistance
• Medium term rental assistance
• Security deposits
• Utility deposits and utility payments
• Moving cost assistance
• Motel and hotel vouchers
I Relocation and Stabilization Services
•• • 31,18=2
• Funds may be used for services that assist program participants with
housing stability and piacemea t. Services are limited to:
• Case management
• Outreach and engagement
• Housing search and placement
• Legal services related to tenant/landlord matters
• Credit repair
• Funding Allocation - $50,000
• Funds to be used to meet the ARRA requirement of data collection and
reporting for HPRP that must be conducted through the use of Homeless
Management Information Systems (HMIS) or a comparable client -level
database.
Administration
• Funding Allocation - $30,252
• Funds may be used to cover costs associated with the administration of the
HPRP program such as
• Preparing reports
• Program audits
• City staff salaries
• Staff training
Approval of Funding - HPRP
Page 3 of 3
July 15, 2009
As authorized by City Council, staff issued an RFP, which circulated for 30 -days. The City
received two submittals from two non - profit agencies, Beyond Shelter and the East San
Gabriel Valley Coalition for the Homeless.
As with all ARRA funds, HPRP was established to provide quick relief to those experiencing
hardship during the economic crisis, thus expediting the expenditure requirements. Following
an analysis and evaluation of each proposal, staff feels that Beyond Shelter has the greatest
capacity, understanding and experience to meet all HPRP program requirements in an
expeditious manner. Beyond Shelter currently administers many of the activities identified as
eligible under the HPRP and also provides HPRP regulatory trainings to cities receiving HPRP
funds.
Because of the experience and current relationship that the East San Gabriel Valley Coalition
for the Homeless has with the residents of Baldwin Park, it is staff's recommendation to
allocate funding to that agency as well. East San Gabriel Valley Coalition for the Homeless
specializes in providing hotel vouchers, transitional housing and case management to local
homeless and those at risk of becoming homeless.
The City's desire is for these funds to provide services solely to Baldwin Park residents. Both
agencies have stated their desire to have office space located in the city, preferably the Family
Service Center. Prior to approving use of HPRP funds for any renter, the agencies will
complete a comprehensive review of the household's financial situation for eligibility and to
determine that no other resources are available for the household use.
Upon approval of funding allocations to the non- profit organizations, City staff work with each
agency to determine the best site available and will give direction regarding specific services
(as described on page 2) to be provided. A contract will then be prepared with a detailed
scope of work to reflect the actual funding amounts.
Staff recommends the funding be allocated as follows:
FUNDING /BUDGET
Beyond Shelter
ESGV Coalition
Funding le
Requested
Proposed
allocation %
Requested
Proposed
Funding
Financial Assistance
$424,789
$424,789
$400,000
94%
$202,800
$24,786
6%
Housing Relocation and
$100,000
$100,000
$75,000
7 5%
$68,100
$25,000
25%
Stabilization Services
Data Collection and
Evaluation
$50,000
$50,000
$50,000
100%
$6,000
$0
0%
5% Administration
Allocated to City staffing
$30,252
$14,370
$0
0%
$23,100
$0
°
0 /°
Non- profit admin to be
included in project allocation
PROPOSED FUNDING
$605,041
$589,159
$525,000
87%
$300,000
$49,786
8%
ALLOCATION
Approval of Funding - HPRP
Page 4 of 4
July 15, 2009
FISCAL IMPACT
There will be no impact on the General Fund. All funds will be
Staff recommends that City Council approve funding allocations for the Homelessness
Prevention and Rapid Re-Housing Program under the American Recovery and Reinvestment
Act of 2009 as follows:
1) $525,000 to Beyond Shelter;
2) $49,786 to East San Gabriel Valley Coalition for the Homeless; and
3) Authorize the CEO to execute the Service Agreements with each agency prepared and
approved by the City Attorney.
ATTACHMENTS
A
I
MACHMENTS
Attachment 1 — Beyond Shelter Proposal
Attachment 2 — ESGV Coalition for the Homeless
Administrative Offices
1200 Wilshire Blvd.
Suite 600
June 3, 2009
Los Angeles, CA 90017
TEL 213.252,0772
Ms, Suzie Ruelas, Housing Manager
FAx 213.480.0846
City of Baldwin Park
wwiv beyondsheltenorg
Community Development Department - Housing Division
PRESIDENT /CEO
14403 E. Pacific Avenue
Tanya Tull, D.S.Sc.
Baldwin Park, CA 91706
EXECUTIVE DIRECTOR /COO
Christine MirasyGlasco
Dear Ms. Ruelas,
CHAIR of the BOARD
William iMonogingCou Counsel
Enclosed please find Beyond Shelter's application in response to the City of Baldwin Park's
American Honda N,otor Co., Inc.
Request for proposal for the Homelessness Prevention and Rapid Re- housing Program
BOARD OF DIRECTORS
(HPRP). Beyond Shelter proposes to implement a comprehensive rapid re- housing and
homelessness prevention program to serve residents of Baldwin Park who are at imminent
Laura D amond, Esq.
Public rnterestAttorney
risk of homelessness as well as those who are homeless and whose needs meet HPRP
CHIEF FINANCIAL OFFICER
eligibility criteria.
JoAnne Yokota
Yotxre $ A_ <_G+detes
Beyond Shelter has operated a rapid re- housing program in the county of Los Angeles for the last
Charmaine Atherton
Sr. Vice President
20 years and a county -wide prevention program for low- income residents for the last 19 years.
Community Development Banking
Bonk o f America
Bank o
Beyond Shelter possesses the technical and practical knowledge necessary to successfully
Susan S. Bernardo
implement the HPRP within the time frames set by HUD. To expeditiously implement the
Communityt'olunteer
ro ram, Beyond Shelter will use existing rapid re-housing nd prevention staff; develop
p g y g' p g p'
Afshin Hakim, Es q.
General Counsel Namco Capitol Group
Outreach, referral, and enrollment procedures in conjunction with partner agencies in a timely
Kenneth Heitz, Esq.
manner, and conduct extensive outreach to landlords that Beyond Shelter already works with
Attorney of Law, well & Ponella
county -wide. Since the agency already has systems, training manuals and materials in place for
Margaret McKenzie, Ph.D.
Choir Emeritus, Professor Emeritus
the Operation Of these programs, it is anticipated that.the program will be fully operational within
>
Sylvia Ruiz
1 -2 months of the program start date,
°resident, Clefs concepts
Jim white
Beyond Shelter has extensive experience in team coordination methods in the
Vice President; Humors Resources
Paromount Pictures
implementation of rapid re- housing and homeless prevention initiatives, as evidenced by
Jill Black Zathen
the agency's successful experience as Los Angeles' countywide Rental Assistance
Black Equities Group, Ltd.
Program Coordinating agency, and in our implementation of "Housing First" (Rapid Re-
Housing) programs since the agency's inception in 1988.
NATIONAL ADVISORY BOARD
Marcie Cohen
Director of Development
The agency contact person for this application is Christine Mirasy- Glasco, Executive
An-Cla Housing mestment Trust
Director/COO. She can be contacted as follows: (ph) 213 -252 -0772 ext. 111; (email)
Sheila P ° dp t
cglasco ixibeyondshelter.org; and (fx) 213- 480 -0846.
National Lowlincome
Housing Coalition
Maria Foscarinis
Thank you for the opportunity to present this proposal.
tnadW Director
Nation! low Center on
Homelessness & Poverty
Sincerely,
Kan P. Roman
President
Nat anal Affiance ss
End Namelessness
III
Tanya Tull,
President/CEO
City of Baldwin Park
Request for Proposals
Cover Sheet
Homelessness Prevention and
Rapid Re-Housing Program
Legal Name of Proposer Beyond Shelter
Address 1200 Wilshire Blvd. Los Angeles, CA 90017
City Zip Code
President/
Chief Executive Officer Tanya Tull, PresidentICE0
f213) 252-0772 NIA ttull(Wbeyondshelter.org
Office Phone No. Cell Phone No. Email Address
Project Contact Person: Christine Mirasy-Glasm Executive DirectorICOO
(213) 262-0772 NIA - cqlasco(fteyon shetter.org
Office Phone No. Cell Phone No. Email Address
Proposer's Cost for Services $ 689,159 -
Proposer's Certification
The above named proposer hereby submits a proposal for funding from the City of Baldwin Park pursuant to a Request
for proposal (RFP). The proposer warrants that all information in the proposal packet is true to the best of hislher
knowledge and belief. The proposer further agrees to abide by all conditions and requirements of the RFP. The
proposer also understands that this proposal is the proposer's entire proposal and cannot be amended after
submission, except as provided for in the RFP.
Tanya Tull President/CEO
Print Name of Authorized Signatory Title
to 0 to
Signature Date
Submit to:
City of Baldwin Park
Community Development Department
Housing Division
Attn: Suzie Ruelas, Housing Manager
14403 E, Pacific Avenue
Baldwin Park, CA 91706
For Office Use Only
3. Statement of Qualifications
This criterion shall include the firm's experience and administrative capacity in relation
to similar projects. Respondents are requested to submit information regarding their
qualifications in two (2) categories:
1. Identification of Respondent:
a. Describe your firm, including your area of specialization, number of
employees, prior experience performing similar services for other
agencies and current workload.
Beyond Shelter is a nonprofit corporation founded in 1988, in response to the rapidly
increasing number of homeless families with children in Los Angeles, and the need for a
more comprehensive approach to serving them. Today, Beyond Shelter's mission is to
develop systemic approaches to combat poverty and homelessness among families with
children and enhance family economic security and well- being.
Rapid Re- housing
In 1988, Beyond Shelter pioneered the rapid re- housing approach through the launch of its
"Housing First" Program for Homeless Families. The program model introduced a dramatic
innovation in efforts to end and prevent family homelessness, and has since transformed
policy and practice on a national scale.
The "Housing First" Program serves homeless families who are participating in existing
continuum of care programs throughout Los Angeles County. Families are referred to the
"Housing First" Program for housing relocation and stabilization services, by a network of 70
referral agencies, ranging from emergency shelters and transitional housing programs, to
domestic violence, substance abuse treatment, and other specialized programs. The network
includes Alexandra House, the Asian Pacific women's Center, Catholic Charities, tic
Children's Institute, the Downtown Women's Center, Elizabeth House, Foothill Family
Service, Jewish Family Services, L.A. Mission/Ann Douglas Center, PATH (People Assisting
the Homeless), Shields for Families, St. Anne's Maternity Home, the San Fernando Rescue
Mission and Women's Care Cottage. Families may also "walk in" to one of Beyond Shelter's
program offices located in Central Los Angeles, South Los Angeles (2), Long Beach and the
San Fernando Valley. In Central and South Los Angeles, crisis services are also offered to
families requesting emergency help.
Since 1989, the agency has assisted more than 4,300 homeless families in Los Angeles
County to access and stabilize in permanent housing, with an estimated 15% recidivism rate.
In addition, Beyond Shelter's Institute for Research, Training and Technical Assistance has
provided consulting and training on rapid re- housing design and implementation in over 75
communities and 30 states across the country since the early 1990s.
R
Homelessness Prevention
In addition to its rapid re- housing program, since 1991 Beyond Shelter has also served as
the Central Coordinating Agency for a variety of countywide homeless prevention
programs funded through local, state, and federal monies. Currently, program referrals
are received from a network of approximately 70 social services agencies and ecumenical
organizations that serve low- income families and individuals from throughout L.A.
County. These referring agencies provide outreach, screen and assess applicants for
eligibility, and then send the documentation to Beyond Shelter for processing, including
further screening for eligibility and amounts to be provided, and issuance of checks. After
assistance is provided, Beyond Shelter staff conduct follow -up at various time points,
depending on funding requirements, to verify and ensure that assisted households have
maintained housing stability.
Current referring agencies that are participating in the rental assistance and prevention
programs include: Catholic Charities, City of Refuge Rescue Mission, Center for
Community and Family Services, the Creative Learning Institute, Chrysalis, Compton
Welfare Rights, the Chicana Action Center, City of Long Beach, Foothill Unity Center,
Lake Avenue Community Foundation, Labor Community Services, Los Angeles
Transitional Housing, Los Angeles Family Housing, OPCC, PATH, Portals, the Peace
and Joy Care Center, the Salvation Army, Step Up on Second, SRO Housing Corp.,
SCHARP Oasis, Shields for Families, the Upward Bound House, West Los Angeles
Church CDC, the Watts Labor Community Action Committee, and Women's Care
Cottage.
Beyond Shelter has developed an effective system of interacting with referring agencies
that includes training and ongoing support to ensure that assistance is provided quickly to
qualified applicants, and that agencies are also familiar with and providing applicant
individuals and families with case management and other supportive services to ensure
the effectiveness of the rental assistance.
Staffing and Current Workload
Beyond Shelter employs 65 professional staff members for its numerous programs. As
the agency's core and largest program, "Housing First" has over 30 staff members.
"Housing First" Program "satellite" offices are located in the San Fernando Valley, South
Los Angeles (2), downtown Los Angeles, and Long Beach. The "Housing First"
Program is designed to serve approximately 300 families annually; however, due to
additional capacity for the year, more than 600 families are currently enrolled in the
program.
Two Rental Assistance Specialists and one Contract Manager administer and oversee the
agency's rental assistance and homelessness prevention programs. During the current
program year (July 1 -June 30), the eviction prevention programs have assisted 129
individuals and families, while the rental assistance programs have assisted over 330
households.
4
b. Provide the names and resumes of key individuals who will be providing
the actual services to the City including individuals from any sub -
consultant who will be involved in the project. Include their prior
experience performing the listed under Sections I1 and III and their prior
experience in providing administrative and technical support to
municipalities.
Yvonne Bas, Senior Rental Assistance Specialist, will be responsible for the provision of
homelessness prevention services. For the past seven years, Yvonne has coordinated the
various countywide rental assistance and eviction prevention programs administered by
Beyond Shelter.
Anthony Driver, Housing Relocation Specialist, will be responsible for providing housing
search and placement services. Anthony has over 8 years experience assisting homeless
families to locate permanent housing in the private rental market. He is an expert in
landlord outreach and recruitment and landlord- tenant mediation, as well as possessing
considerable knowledge of case management or stabilization services, through his many
years of experience working as a case manager at Beyond Shelter and other agencies.
Raishawn Watson will be responsible for housing stabilization services for households
assisted through prevention or rapid re- housing. She is skilled in conducting needs
assessments, developing and facilitating the execution of case management plans, and
providing services to individuals and families focused on promoting housing stability.
She has over 6 years of experience as a case manager and counselor.
C. Provide a current reference list of a minimum of three public agency clients
which includes experience and administrative capacity regarding prior work
related to federal community planning and development programs. Please
include the names and telephone numbers of individuals who have a history
of working with the Project Manager and lead individuals of any sub -
consultant. Please identify the project for which the services were provided.
Homeless Prevention (families and individuals — rent and utility assistance)
L.A. Community Development Department — NAP (Neighborhood Action Program)
Ms. Rosario Vega
Program Analyst
City of Los Angeles Community Development Department
Human Services & Family Development
1200 W. 7th St. 6th Floor
Los Angeles, CA 90017
Phone (213) 744 -9317
Fax (213) 744 -9327
Email: rvega@cdd.lacity.org
5
Ms. Rosario Vega has been the Program Analyst reviewing and coordinating Beyond
Shelter's Neighborhood Action Program in South Los Angeles since 2003. Ms. Vega has
worked directly with Beyond Shelter's Contract Administration and Program Staff to
establish performance measures for the Neighborhood Action Program, and to review the
Program's quarterly and annual reports. The Neighborhood Action Program provides
case management services and access to a broad range of community services, including
resource and referral services, crisis intervention, and access to rental and utility
assistance, in order to promote family and individual economic stability in a high - poverty
group of neighborhoods in South Los Angeles.
Homeless Prevention (countywide Rental Assistance)
Elizabeth Heger
FEMA Emergency Food and Shelter Program Director
United Way of Greater Los Angeles
523 West 6th Street, Suite 345
Los Angeles, CA 90014
Phone (213) 808 - 6610
Fax (213) 808 - 6532
Email: ehet4er(a,unitedwayla.or2
Since 1991, Beyond Shelter has coordinated all Countywide Rental Assistance Programs
that are administered through the FEMA Emergency Food & Shelter Program office and
Local Board. On a national level, the Emergency Food and Shelter Program (EFSP) is a
government emergency assistance program that is conducted and administered at the
county -level in cooperation with local United Ways. Elizabeth Heger has worked with
Beyond Shelter, its rental assistance program staff, and its Contract Administration staff
to design and implement the rental assistance programs in compliance with Federal
regulations, helped to design and conduct referral agency training, and helped to ensure
r r n
successiui program outcomes for the past six years.
Rapid Re- Housing ( "Housing First" Program)
Susan Price, MSW
Homeless Services Officer
Department of Health and Human Services
City of Long Beach
2525 Grand Avenue, Room 235
Long Beach, Ca 90815
(562) 570 -4003
Fax (562) 570 -4066
Email: susan pricenlongbeach. oovv
Beyond Shelter has operated a "Housing First" Program satellite office as part of the
Long Beach Multi- Service Center serving both homeless families and individuals since
LI
1998. Susan Price coordinates all programs at the Multi- Service Center. Beyond Shelter
worked with the City of Long Beach to develop and implement its Rapid- Rehousing and
Homeless Prevention fund policies. Beyond Shelter has participated in monthly meetings
of all participating agencies at the Multi - Service Center since 1998, with "Housing First"
Program Director Yasmin Tarver serving as the primary representative of Beyond
Shelter.
2. Homeless Service Experience
a. Description of the Proposer's abilities and experiences in the provision of
administering Federal grants.
Beyond Shelter has extensive experience administering Federal grants, including
developing and participating in a number of national demonstration projects for the
Department of Health and Human Services, the Department of Housing and Urban
Development, and the Department of Labor. Many of these projects, as listed below,
enabled the agency to develop and refine its methods for targeting prevention resources,
conducting housing search and placement, and providing housing stabilization services:
US Department of Housing and Urban Development
FEMA Rental Assistance/Emergency Food and Shelter Program (1991 — present):
Beyond Shelter has coordinated the FEMA Rental Assistance Program — Emergency
Food and Shelter Program (EFSP) since the early 1990s. The EFSP Rental Assistance
Program provides assistance to homeless families and eligible individuals who are
referred from trained, eligible EFSP referring social service agencies located throughout
Los Angeles County.
RAPID RE- HOUSING
US Department of Health and Human Services
Family Support Center Demonstration Program (1992 -95): This project relocated
320 homeless families to permanent housing and assisted them in stabilizing in
permanent housing and working towards independence and self- sufficiency. It involved
the provision of intensive, individualized case management and supportive services for
up to one year, including child development classes, money management classes and job
development assistance. The project also assisted families with Section 8 certification.
7
US Department of Housing and Urban Development
Los Angeles Early Intervention Demonstration Project for Recently Homeless and
At Risk Families (1990 -93): In collaboration with Para Los Ninos in L.A. 's Skid Row
neighborhood, this project demonstrated the need for a continuum of care in Los Angeles
from emergency shelters and crisis services through relocation to permanent housing and
the transition to self - sufficiency. Phase I involved the provision of emergency and crisis
services and Phase II involved the provision of permanent housing relocation assistance
and case management services to 75 -100 families per year. The project established the
Los Angeles Coordinating Council for Homeless Families, which Beyond Shelter
continues to sponsor and chair to this day, to provide a structure for collaboration among
service providers and government agencies.
Supplemental Assistance to Facilities to Assist the Homeless (1994 - 1998): This
demonstration project relocated homeless families from transitional housing programs to
permanent housing and provided intensive case management and comprehensive services
for one full year. This program served 150 families per year.
Moving to Opportunity Demonstration Project (1995 -96): This five -city (Boston, New
VnA- Chicagn� Baltimore and Los Angeles) demonstration project was conducted in
collaboration with the Housing Authority City of Los Angeles (HACLA) and was
designed to help families move from public housing projects in high poverty
neighborhoods to private rental housing in low- poverty census tracts. Beyond Shelter's
role was the provision of one year of case management to help families transition to
social and economic self - sufficiency.
Homeless Section 8 Program (1991- present): Beyond Shelter participates in the
Homeless Section 8 Programs of the Housing Authorities, City and County of Los
Angeles. These programs provide allocations of special Section 8 vouchers ( "set asides ")
for homeless persons to select agencies serving homeless individuals and /or families.
Since the early 1990s, Beyond Shelter has held contracts with HACLA and HACoLA to
rapidly re -house homeless families using these vouchers, and then provide housing
stabilization services to promote housing retention and overall family well- being.
Supportive Housing Program (mid 1997 — present): Beyond Shelter has used, and
continues to use, funding from this program to provide housing relocation and
stabilization services to homeless families through its "Housing First" Program. Funding
is awarded to Beyond Shelter through HUD Continuum of Care funds administered by
LAHSA, the Los Angeles Homeless Services Authority.
8
EMPLOYMENT
US Department of Labor
Welfare -to -Work Demonstration Project (1998 - 2001): This project provided job
placement and retention services to over 200 hard -to- employ, primarily single females,
who had been long -term recipients of Temporary Aid to Needy Families (TANF). The
project focused on stabilizing participants in permanent housing as an essential
supporting factor for their employment. Job retention services, as well as case
management for the entire family, were provided for one year subsequent to each
participant's employment, to ensure long -term job and housing stability.
b. Description of the Proposer's abilities and experiences in the provision of
homelessness prevention and re- housing services. Provide evidence of previous
experience.
Homelessness Prevention & Financial Assistance for Re- housing
Beyond Shelter has extensive experience administering homelessness prevention
services. Since 1991, the agency has served as the Central Coordinating Agency for a
variety of countywide Rental Assistance and Eviction Prevention programs.
Rental Assistance Specialists conduct initial review and evaluation of all information and
documentation provided by cooperative, referral agencies. When all information has
been obtained, the Rental Assistance Specialists confirm the referral with the Case
Manager at the referring agency. They also contact the landlord /property manager /owner
to confirm that assistance is necessary and that they will accept the assistance. Property
management and ownership is verified using two different verification programs (Tax
Assessor records and residency records). The Rental Assistance Specialists also conduct
final reviews and verifications of basic tenancy and eligibility. In the case of complex
questions, or unusual situations, the Contract Manager will also work with the
participating agencies and their staff to ensure complete and accurate applications for
qualified families and individuals.
Beyond Shelter administers a Rent -to- Prevent Eviction Program funded by the
Department of Housing and Urban Development (HUD) in the City of Los Angeles. The
purpose of this program is to provide rental assistance to 70 families who are low or very
low income and are in danger of losing their housing due to unforeseen circumstances
such as medical emergency of a temporary job loss. During the last program year,
Beyond Shelter expended $150,000 and provided services to 113 unduplicated families.
Protocols used to manage this program include: outreach, identification of one -time only
need of assistance, eligibility requirements, fraud prevention, timely verification of
property ownership, income verification, and check issuance to third parties.
Beyond Shelter currently serves as the Central Coordinating Agency on a countywide
basis for Emergency Housing Assistance Program (EHAP) funded by the State of
N
California. The purpose of the EHAP program is to provide rental and move -in
assistance to 85 families moving into permanent housing. During the last program year,
Beyond Shelter disbursed $161,896 to third parties under the program and provided
services to 67 unduplicated families.
From 1996 to 2001, Beyond Shelter acted as the Central Coordinating Agency for the
Housing Opportunities for Persons with AIDS (HOPWA) Short Term Assistance
Program (STAP). This program provided monthly shallow rent subsidies to persons with
AIDS.
From 1995 to 1998, Beyond Shelter also served as the Central Coordinating Agency for
HUD's Los Angeles Homeless Initiative. This program provided 1 million dollars for 2
years to operate a Homeless Prevention Program. Funds were used to pay for rent to
prevent eviction as well as housing relocation of program participants from high rental
units to affordable rental units.
Beyond Shelter is in its fourteenth year as the Central Coordinating Agency for the
FEMA Rental Assistance Program — Emergency Food and Shelter Program (EFSP). The
EFSP Rental Assistance Program provides assistance to homeless families and eligible
individuals who are referred from trained, eligible EFSP referring social service agencies
located throughout Los Angeles County. During the last program year, Beyond Shelter
disbursed $161,896 in Emergency Food and Shelter Program rental assistance (rent -to-
prevent eviction and move -in funds) to 234 families or households, representing 543
individuals.
Rapid Re- housing
As previously mentioned, Beyond Shelter's "Housing First" Program serves homeless
families who are participating in existing continuum of care programs throughout Los
Angeles County. Once a referral is received, families are assessed and enrolled into the
program, while continuing to be "sheltered" by the referring agencies. Signed MOUs and
regular training and communication ensure that partner agencies refer families to Beyond
Shelter in a timely manner so that families can be re- housed as quickly as possible, thus
minimizing the amount of time they spend homeless.
Following referral to Beyond Shelter, families are screened and assessed by a Housing
First Case Manager, who begins to work with the family to identify action steps and
establish a Family Action Plan addressing social services, economic, educational,
employment /income, and health/mental health needs the family may have. After
placement in permanent housing, Case Managers provide housing stabilization services
to families, focusing on promoting stability through budgeting and household
management assistance, linking parents to employment opportunities (including through
Beyond Shelter's Employment Services Department) and affordable child care programs,
and addressing the educational and other needs of children.
The "housing" component of the Program relies upon Beyond Shelter's Housing
Resources Department. Upon completing the assessment and screening process with
iul
their Housing First Case Manager, families are then assigned to a Housing Relocation
Specialist, who conducts an assessment focused on the family's permanent housing
needs. Together with the family, the Housing Specialist develops and implements a plan
for the family's housing search, application, lease negotiation, and move -in process. The
Housing Specialist helps the family to overcome multiple barriers to housing, which can
include poor or no credit, poor housing histories (evictions), large family size or special
needs, such as a disabled adult or child, or a family member with a chronic illness.
Families are provided with education in Landlord Rights and Tenant Responsibilities.
Housing Relocation Specialists are experienced in recruiting, cultivating and training
prospective landlords, property owners and property managers who are willing to work
with Beyond Shelter, and lease property directly to families who are enrolled in the
program. Beyond Shelter's Housing Resources Department has worked with more than
500 landlords in its history, and currently has relationships with more than 100 landlords
and management companies throughout LA County.
After assisting families to access permanent housing in the private rental market, Housing
Relocation Specialists serve as liaisons between tenants and landlords, maintaining close
contact with landlords, and continual communication with Case Managers, to ensure
stable tenancies. Housing Specialists and Case Managers collaborate to address any
issues that may jeopardize family housing stability and use various interventions to
resolve problems, including mediation services and linking families to rent -to- prevent
eviction programs.
In 2008, Beyond Shelter's "Housing First" Program assisted more than 600 families.
More than 600 families are currently enrolled in the Program.
c. Identification and resumes of project manager(s), consultant(s) or other staff that
will be directly involved with the implementation and administration of the
HPRP.
Yasmin Tarver, Director of Beyond Shelter's "Housing First" Program, will be
responsible for managing the rapid re- housing program. She has provided program
management and oversight of Beyond Shelter's rapid re- housing program for close to two
years, and previously served as director of other agency programs or initiatives for 7
years.
Carla Murphy, Program Manager, Government Contracts, will be responsible for
oversight of homelessness prevention services. Since October 2006, she has overseen the
various eviction prevention and rental assistance programs Beyond Shelter administers,
in addition to providing support, operations, monitoring and oversight of all of Beyond
Shelter's government contracts. As part of her duties, she is responsible for data
collection and reporting, including overseeing staff responsible for entering data into
HMIS, conducting data quality assurance, and generating reports that are submitted to
funders.
m
4. Work Plan and Performance Schedule
1. Detailed Work Plan
a. Performance Schedule including specific activities.
Using HPRP funds for prevention and rapid re- housing, Beyond Shelter
proposes to serve 10 households (individuals and families) annually
during the three -year grant period. To achieve this target, Beyond Shelter
will engage in the following service activities and/or procedures:
i) Receive referrals of families and individuals from the Teri G. Muse
Family Services Center and the Employment Development Department
office in the City of Baldwin Park for screening, assessment and
subsequent enrollment, if appropriate, into the HPRP.
ii) Ensure that a Case Manager conducts comprehensive assessments of each
household to ascertain risk and to customize financial assistance and
service packages based on individual need.
iii) Develop housing and service plans designed to:
❖ Homelessness Prevention: Improve housing stability for clients at
risk of losing their housing; and
❖ Rapid Re- Housing: Promote rapid placement into permanent
housing and residential stability.
iv) Conduct outreach to and recruit landlords willing to rent directly to
program participants, taking into account various participant needs and /or
housing goals, including proximity to current or future jobs, children's
schools of origin, etc.
V) Provide relocation assistance to households, including coordinating move -
ins and dispensing funds for moving costs, storage fees, security and
utility deposits, and rent and utilities. Emphasis will be placed on
providing rental assistance in an amount and for a duration that will
facilitate participant's return to a position of self - reliance as quickly as
possible.
vi) Review and approve applications for rental subsidies and ensure that funds
are used according to their intended purpose. The review process includes
third -party verification of information provided by program participants.
The third -party verification process consists of verifying ownership of
rented property through a real time online real estate software, checking
income sources and contacting landlords.
12
vii) Disburse funds for financial assistance within 5 -7 days of application
approval.
viii) Provide voluntary, home -based case management services, including life
skills instruction designed to promote housing stability. As with financial
assistance, such services will be individualized and offered in an intensity,
mix, and duration appropriate to each household. Service needs will be
assessed as low, medium or high intensity needs.
ix) As appropriate and /or available, link individuals and families to other
Continuum of Care and American Reinvestment and Recovery Act
(ARRA) resources, including mainstream benefits, child care,
transportation, job training and placement etc.
x) As needed, mediate problems and issues between landlords and program
participants.
xi) Certify household need for medium -term rental assistance at least once
every three months for as long as assistance is offered, up to a maximum
of 18 months.
xii) Inspect rental units initially and on an annual basis to ensure compliance
with HPRP habitability standards.
xiii) Track participant demographics and program activities and outcomes, and
enter information into HMIS as required.
b. Required scheduling, etc.
Beyond Shelter has operated a Rapid Re- housing program in the county of
Los Angeles for the last 20 years and a county -wide prevention program for
low- income residents for the last 19 years. Beyond Shelter possesses the
technical and practical knowledge necessary to successfully implement the
HPRP within the time frames set by HUD. Beyond Shelter plans to spend
60% or more of the funds within 24 months of executing a contract with the
City of Baldwin Park, with the balance of funds being spent by the 36th month
of the contract. These timeframes will be achieved through a myriad of
approaches including the use of existing staff currently working in Prevention
and Rapid Re- housing programs operated by Beyond Shelter, expeditious
development of outreach, referral, and enrollment procedures in conjunction
with agencies located at the Teri G. Muse Family Services Center, as well as
extensive outreach to landlords that Beyond Shelter already works with
county -wide. Since the agency already has systems, training manuals and
materials in place for the operation of these programs, it is anticipated that the
13
start-up period for the program will be relatively short. As a result, the
program will be fully operational within 1 -2 months of the program start date.
C. Measurable Benchmarks
Beyond Shelter has a history of setting benchmarks, tracking progress and
evaluating the programs it operates. Beyond Shelter proposes the following
benchmarks for the HPRP.
Homelessness Prevention:
1. Provide financial assistance to eligible program participants within 5 -7
days of receipt of complete application.
2. Assess participant's service intensity needs and an individualized service
plan within 14 days of application.
3. Develop based on intensity need within 14 days of assessment.
4. Ensure that participants maintain their housing for at least 3 months after
financial assistance has been terminated.
5. Ensure that 10% of participants served obtain employment.
6. Ensure that 70% of participants who obtained employment remain
employed for at least 3 months.
Rapid Re- Housing:
1. Place 75% of participants served in permanent housing.
2. Ensure that 80% of participants placed in permanent housing maintain
their housing for at least 6months after financial assistance has been
terminated.
3. Ensure that 10_% of participants served obtain employment.
4. Ensure that 70% of participants who obtained employment remain
employed for at least 3 months.
2. Proposed Cost for Services Requested
Beyond Shelter proposes to operate the Homelessness Prevention and
Rapid Re- housing programs for a total cost of $574,789. A breakdown of
the costs is contained in the budget enclosed herein as Attachment _. As
stated in previous sections, this budget reflects a cost - sharing approach.
Given the amount of funds available under this RFP and the fact that
Beyond Shelter already operates the program components of this RFP,
this approach represents the most cost - effective budget. Beyond Shelter
will utilize other resources to leverage the funds provided under this RFP.
These leveraged funds will be used in other critical areas of program
operation such as outreach, finance, program management and oversight,
reporting and technology.
Budget Assumptions:
1. Rental subsidies for any participant cannot exceed 18 months.
14
2. Under the Homelessness Prevention budget, rental subsidies are
budgeted for 2 one bedroom apartments for the first 24 months and a
1 bedroom apartment for the last 12 months of the grant.
3. The rents used are Fair Market Rate rents as published by HUD for
fiscal year 2008 -2009. Due to the economic recession, we are
experiencing a decrease in rent amounts. Therefore, it is possible that
Beyond Shelter may be able to rent more units if the rent amounts are
below the FMR.
5. Monthly Monitoring Report
Beyond Shelter plans to submit monthly performance reports by the due date set
by the City of Baldwin Park. The agency's long track record of operating
Prevention and Rapid Re- Housing programs has enabled it to develop extensive
tools and program elements for collecting data. The agency already collects the
data elements required under the HPRP. As a recipient of HUD McKinney funds
and a service provider in the Los Angeles Continuum of Care, Beyond Shelter is
currently using the Homeless Management Information System operated by the
Los Angeles Homeless Services Authority (LAHSA). We plan to use HMIS to
collect information for participants served under this RFP.
6. Additional Documents (Applies only to non - profit agencies)
BUDGET PROPOSAL
2. ORGANIZATION BY -LAWS
3. CHARTER OF ARTICLES OF INCORPORATION
4. IRS TAX EXEMPT STATEMENT
5. MOST RECENT AUDITED FINANCIAL STATEMENT
15
Anthony Driver
624 West 57`" Street
Los Angeles, California 90037
(323) 752 -6259 — Home
WORK EXPERIENCE
Beyond Shelter — 207 S. Broadway, 4t' Floor, Los Angeles, CA.
Housing Relocation Specialist- 1101- Present
❖ Conduct research, outreach, and public relations to build pools of landlords and property
management companies willing to rent to low income families.
Provide advocacy, mediation, tenant education & landlord rights and responsibility workshops.
Case Manager- 3/96 -1 /01
❖ Develop case management plans, assessment, advocacy and counseling for homeless families.
Serve as liaison between clients, social agencies and institutions.
Salvation Army Transitional Living Center — 12000 E. Washington Blvd., Santa Fe Springs, CA.
Caseworker- 8/95 -1/96
❖ Crisis intervention, supervision and emergency referrals for a 124 bed transitional housing
program for homeless families with children.
Community Development Agency County of Los Angeles — 4800 Cesar Chavez Ave., Los Angeles, CA
Eligibility Specialist- 3193 -8195
❖ Determined client eligibility for Section 8 assisted housing. Certified documents and monitored
cases from initial agency contact to contract completion.
American Red Cross — 2700 Wilshire Blvd., Los Angeles, CA
Case Manager -1/92 -2/93
❖ Authorized and detennined eligibility for emergency food and shelter requests for the
"Sundown Program ", a hotel voucher program contracted to the Red Cross. Extensive crisis
intervention counseling in addition to soliciting hotels and shelter providers to participate in the
program.
EDUCATION AND MILITARY SERVICE
California State University — Los Angeles, California
Business Law- B.A.
EL Camino College — Torrance, California
Administration of Justice- A.A.
U.S. Army, Infantry
Honorable Discharge
COMMUNITY EXPERIENCE
❖ Vietnam Veterans Counselor, 1971 to 1981
❖ LA Unified. Schools District volunteer tutor since 1976
❖ Member of the South Bay Coaching Association
iD
Carla A. Murphy
801 South Plymouth Blvd., Unit 105 — Los Angeles, CA 90005
Home Phone 323 - 937 -5589
e -mail: camjaml @pacbell.net
OBJECTIVE
To secure a position involving analysis, planning and development of services for a community focused
program.
SUMMARY OF EXPERIENCES
• Five years compliance and operations experience in Health Maintenance Organization (HMO)
program management.
• Sound experience in developing and managing program operating budgets for private and non profit
entities.
• Health plan representative on the Operations Leadership Committee for implementation of One -E-
App in Los Angeles County.
• Health Plan liaison to the Program Integration Committee of the Children's Health Initiative.
• Chaired Cultural and Linguistics and Community Advisory Committees for HMO.
• Proficient in Microsoft Outlook, Lotus Notes, Word, Excel, and Power Point, software environments.
EMPLOYMENT HISTORY
10/06 — Present — Program Manager, Government Contracts, Beyond Shelter
Responsible for providing program and contractual support, operations, monitoring and oversight of all
government contracts. Support continuous improvement of government- funded program by overseeing
the implementation of government grants, including contract negotiation, execution of project activities.
Serve as agency liaison to program contract monitors and as first line liaison for agency implementation
of the Homeless Management Information System (HMIS) mandated by HUD. Manage and supervise
agency rental assistance programs and staff.
9/05-8/06 — Manager, Product Operations, L.A. Care Health Plan
Responsible for contract management and daily operations management of the Healthy Kids program, and
contract management of the Healthy Families (direct), and, Healthy Families and in Rome Support
Services (IHSS) subcontracts with The Los Angeles County Office of Managed Care. Responsibilities
included direct supervision of Healthy Kids program enrollment unit; monitoring and analysis of member
enrollment data; budget development and management; administrative liaison with state, county and
community entities; contract fulfillment and facilitation of internal and external process improvements for
Office of Managed Care subcontracts, and L. A. Care Health Plan's direct contract with State of
California Managed Risk Medical Insurance Board (MRMIB).
7/02-9/05 — Program Manager, The Children's Collective Inc., Rita D. Walters Youth &
Family Center
Managed, developed and administered all contracts, programs and services offered at the Rita D. Walters
Learning Complex for Family and Community Development. Supervised departmental program staff of
five key program areas and supervised the development of policies and procedures to ensure compliance
and efficiency of programs and services offered at the Center. Interfaced with funders to ensure contract
compliance, developed and submitted monthly and quarterly statistical and narrative reports. Networked
with Community Based Organizations and funding sources to offer a comprehensive array of programs
and services to the Community.
`N
7/97-11/01 Operations and Medi -Cal Compliance Manager, Maxicare
Senior Manager responsible for direct interface with essential Plan departments to develop, monitor and
facilitate recommend actions to ensure compliance and efficiency of operations relative to Maxicare's
Los Angeles and Sacramento Geographic Managed Care (GMC) Contracts. Developed, analyzed and
summarized provider and member statistics and enrollment data for monthly reports to the State
Department of Health Services (SDHS). Plan liaison with SDHS, L. A. Care Health Plan personnel, and
community gatekeepers, to ensure compliance with internal and external regulatory requirements and
standards were met.
1/96— 2/97 — Enrollment Services Manager, Benova, Inc.
Managed all areas of the Health Care Options (HCO) program for counseling operations in 5 urban
southern California counties. Primary responsibilities included planning, monitoring, and evaluating
program operations; supervision of approximately 80 employees; budget development and oversight; and
summarization, monitoring, analysis and reporting of member enrollment data. Corporate representative
at meetings with State Department of Health Services (SDHS), County Department of Public Social
Services (DPSS), Health Care Plan Administrators (HCP), and Community Based Organizations (CBOs)
to develop, comprehensive services for statewide HCO program participants.
3/88-1/96 — Regional Manager, HealthChoice, Inc.
Managed the Los Angeles county Health. Care Options (HCO) contract funded by the State Department of
Health Services (SDHS). The Health Care Options HCO Program provides Medi -Cal benefits
information to individuals who are eligible for cash assistance, through the Los Angeles County
Department of Public Social Services (DPSS.) Responsibilities included project management,
supervision of approximately 40 employees, budget management, and liaison with SDHS and DPSS
Administrators, and Health Care Plan (HCP) Management, to develop and, monitor the Los Angeles
County contract.
EDUCATION
• California State University Northridge MPH Degree Coursework — Health Education
• California State University Fullerton B.S. Degree Human Services — June 1983
Public Health Service Concentration
ORGANIZATIONS / ACTIVITIES
• Member Community Health Councils Inc, Health Access Committee
• Member Sigma Theta Sorority Inc.
• President Fremont Regency COA
• Chaired Region 9 Interagency Gang Task Force Committee
• Program Participant Pacific Institute & Women's Health Leadership Training Programs
• Volunteer Florence Brothers After School Program
REFERENCES
References available upon request
18
347 East 116`" Street
Los Angeles, CA 90061 (310) 906 -8029
Case Manager Aug. 2008 - Present
Experience Beyond Shelter
Responsible for assisting homeless families in overcoming barriers that led
them to becoming homeless through case management services.
Responsible for assessing families and developing an action plan to address
their needs. Assisting families with resources and referrals and serving as a
liaison between the family and social service agencies. Maintaining weekly
contact with clients to ensure that progress is being made through home
visits. Assist family in moving into permanent housing, rental assistance and
providing individual and family counseling. Maintaining accurate case files,
submitting monthly reports, and screening for child abuse and neglect.
Facilitator Jan. 2007 - Aug. 2008
Aviva f=amily and Children Services
Responsible for coordinating services for SED Vnl Ith who have been referred
by Liaisons of the Department of Children and Family Services, Department
of Probation, and/ or The Department of Mental Health. Responsible for
facilitating meetings with the family and Wraparound Team to aid the youth in
remaining in home and not going into level 12 or 14 placement. Responsible
for aiding the family and team in developing a plan of care and a crisis and
safety plan. Responsible for documentation of services including
Department of Mental Health billing. Responsible for linking families to
community resources. Responsible for providing crisis intervention as
needed.
Program Coordinator Oct. 2005 - Jan. 2007
Beyond Shelter
Responsible for overseeing day -to -day operation for Courtyard Transitional
Apartments. Responsible for interviewing and enrolling new homeless
families, overseeing facility maintenance and operations, facilitating weekly
meetings, auditing and maintaining accurate case files. Responsible for
monitoring for contractual compliance. Assisting families with community
resources and providing daily support. Provide crisis intervention and conflict
resolution when necessary. Responsible for submitting monthly reports and
supervising employees: residential manager and family advocates.
Case Manager Jan. 2005 - Sept. 2005
Beyond Shelter
Responsible for assisting homeless families in overcoming barriers that led
them to becoming homeless through case management services.
Responsible for assessing families and developing an action plan to address
their needs. Assisting families with resources and referrals and serving as a
19
liaison between the family and social service agencies. Maintaining weekly
contact with clients to ensure that progress is being made through home
visits. Assist family in moving into permanent housing, rental assistance and
providing individual and family counseling. Maintaining accurate case files,
submitting monthly reports, and screening for child abuse and neglect.
Crisis Intake Worker Aug. 2004 - Jan. 2005
Beyond Shelter
Responsible for providing crisis intervention & short -term stabilization to
homeless families from the Skid Row Area: Assist Skid Row families in
accessing emergency shelter services and /or short term transitional housing
and addressing their needs. Responsible for maintaining a caseload of 25+
and preparing monthly reports.
Residential Counselor Oct. 2004 -Dec. 2005
Center for Discovery & Adolescent Change
Assisting SED youth who suffer from eating disorders, substance abuse, and
are dual diagnosed through counseling. Monitoring youth to ensure they are
in a safe environment, medication compliant, and intervening in crisis
situations. Providing individual and group counseling. Charting progress
notes and group counseling notes. Transporting children to narcotics
anonymous meetings, outings, and appointments when necessary.
Lead Case Manager /Counselor Feb. 2001 - Jul. 2004
Peace and Joy Care Center
Assisting women and children who have fled a domestic violence situation
through case management and counseling. Responsible for answering crisis
hotline, intake assessments, group, children, and peer counseling, case
management, compiling statistical data, charting, maintain contact with local
community agencies: DPSS, DCFS, and The Housing Authority. Facilitating
trail iii g for new staff anu A Window Between Worlds training for children
who are severely emotionally disturbed.
Computer: Microsoft Word, Excel, Outlook, Internet Savvy
Skills
Education: National University
Masters of Arts, Human Behavior
University of LaVerne
Bachelors of Science, Psychology
20
Yasmin Tarver
9333 Elm Vista Drive, Downey, CA 90242 213 -819 -6712
Experience Director of Housing First & Employment Programs
Beyond Shelter, Los Angeles, CA 12107- Present
■ Direct and manage all aspects of the "Housing First" Program for
Homeless Families.
■ Direct and manage all aspects of the Employment Services Department.
■ Agency Liaison to County and City of Los Angeles Housing Authorities.
■ Supervise staff of twenty -two with responsibility to assist over 200 clients
annually move into permanent housing.
■ Maintain relationships and network with stakeholders and service
providers in the Homeless Continuum of Care.
■ Conduct programmatic reviews for compliance through file audits and
client spot checks.
Director of Employment Programs
Beyond Shelter, Los Angeles, CA 12102 -12107
■ Direct and manage all aspects of the Employment Services Department.
■ Oversee contract execution, program implementation and contract
monitoring for a $500,000 City of Los Angeles, Community
Development Department — Welfare to Work grant.
• Developed and maintained relationships with potential employers to
increase employment opportunities for clients.
• Developed and maintained relationships with local adult schools, career
colleges and community colleges. To enhance educational and training
opportunities for clients.
• Supervised staff of fifteen with responsibility to serve over 500 clients
with pre - employment and post - employment services.
Director of Welfare to Work Programs
Beyond Shelter, Los Angeles, CA 11100 -12102
• Implemented, managed and directed a $1.2 million, Welfare to Work
Competitive grant from the United States Department of Labor.
• Supervised a staff of twenty employees with the responsibility to serve
200 families with pre- employment and post- employment services.
■ Developed policies and procedure manual.
■ Agency Liaison to local Workforce Development Board and Department
of Public Social Services.
Education California State University Dominguez Hills, Carson, CA
Master of Public Administration
University of California, Santa Barbara, CA
Bachelor of Arts, Black Studies & Sociology
21
Yvonne Bas
860 Crestwood Terrace
Los Angeles, CA 90042
Tel: 323 258 7699
E -Mail: ybasskbeyondshelter.org
EDUCATION
1993 -1994
Escola Superior I Universitaria Formatic Barna — Barcelona, Spain
Public Relations and Marketing Studies 1992
Nuestra Senora De La Consolacion- Fundacio Anna Ravell- Barcelona, Spain
Diploma B.U.P Bachillerato Unificado Polivalente
WORK EXPERIENCE
Beyond Shelter - Rental Assistance Department 2002- Present
Senior Rental Assistance Specialist
Coordinate the daily activities for four (3 government funded and 1 privately funded)
rental assistance programs. Responsibilities include, but are not limited to:
❖ screening applicants for approval;
❖ reviewing completed applications for eligibility;
❖ reporting on a monthly basis to the Emergency Food and Shelter program
director, training staff and other agencies on rental program policies and
procedures;
overseeing the distribution of bus tokens to Beyond Shelter satellite of ices;
❖ monthly reporting to the SHORE program director;
❖ attending to walk -in persons into our offices; and
❖ handling the first level of problem solving when there are complaints and
issues.
Film Production
Set Design/Decorator /Art Direction, Los Angeles, CA 1999 -2002
As a set decorator, I worked with talented Film Directors to create award - winning film
stages for narrative film, TV commercials and music videos. My responsibilities
included:
❖ design, production management, prop fabrication and budgeting management;
❖ attending production team meetings and met strict production timelines
22
❖ ensuring proper care and return of all items to proper storage and submit
written post - production inventory of all stored props used in current
production to the Production Manager. Companies I have worked for include
Universal Studios, MTV, Nickelodeon, Logan, FM Rocks, Avalon, and
Anonymous Content. Detailed production specs are available upon request.
Scenic Painter/Designer, Los Angeles CA 1998 -1999
As a Scenic Painter I was responsible for painting large -scale murals and film stages for
several production companies including Universal Studios, Radical Media, Anonymous
content, Logan and FM rocks. The job required solid problem - solving skills and a strong
capacity for working under intense pressure for meeting production deadlines.
Gallery Manager /Sales Consultant 1998 -1999
Lula Szasz Gallery, Beverly Hills CA
As a Gallery Manager /Sales Consultant, I was primarily responsible for cultivating and
maintaining professional relationships with a diverse clientele in order to promote the
gallery's art collection and increase sales. Responsibilities included cataloguing
acquisitions and record keeping, coordinating and implementing all aspects of the
gallery's advertising and marketing strategies, assisting the gallery owner with purchases
and consignments of new acquisitions (including the selection of artworks), organizing
for international /national transport, maintaining records on associated costs of each piece
and the price establishment for retail sale, as well as assisting with the physical processes
of installation, art handling and labeling.
LANGUAGES
❖ Fluent in Spanish, Catalan and English.
❖ Basic Knowledge of French and Italian.
23
Agency Name: Beyond Shelter
Program Period: 3 years
C 1
Financial Assistance
$424,789
Housing Relocation & Stabilization Services
$100,000
Data Collection and Evaluation
$50,000
Data Specialist - 0.30 FTE @ $45,000
$41,850
Fringe Benefits @ 20%
$8,370
Administration @ 2.5%
$14,370
Total Budget
$589,159
24
Agency Name: Beyond Shelter
Program Name: Rapid Re- Housing Program
Program Period: 3 years
Budget Amount: $150,000
EXPENSE CATEGORY
Case Manager - .20 FTE @ $41,500 $16,600
Fringe Benefits (a, 20% $3,320
Housing Relocation Specialist - .20 FTE @ $41,500 1 $16,600
Fringe Benefits (a� 20% 1 $3,320
Outreach and Engagement
Insurance
Security and Utility Deposits I $6,5001
Hotel and Motel Vouchers $3,464
Utility Costs $800
Moving Assistance $1,000
Subtotal Financial Assistance $100,000
1Rapid Re- Housing Total Budget 1 $150,0001
25
Agency Name: Beyond Shelter
Program Name: Homelessness Prevention
Program Period: 3 years
Budget Amount: $374,789
'' t ,
EXPENSE CATEGORY
Rental Assistance Specialist - $45,000 $37,800
Fringe Benefits (a-, 20% $7,560
Outreach and Engagement
Insurance $1,240
Communication $2,500
Program Supplies & Client Materials $900
Subtotal Housing Relocation & Stabilization Services $50,000
1 One bedrooms @ $1,090 per month
$65,400
2 Two bedrooms @ $1,361 per month
$97,992
2 Three bedrooms (a, $1,828 per month
$131,61.6
Security and Utility Deposits 1 $13,500
Utility Costs $9,500
Moving Assistance $6,781
Subtotal Financial Assistance $324,789
(Homelessness Prevention Total Budget 1 $374,7891
27
BYLAWS
OF
BEYOND SHELTER
A California Nonprofit Public Benefit Corporation
ARTICLE I
NAME
The a.a.ne of this corporation shall be Beyond Shelter.
ARTICLE II
OFFICES
SECTION 1. PRINCIPAL EXECUTIVE OFFICE
The principal office for the transaction of the business of the corporation ( "principal
executive office ") is located at 1200 Wilshire Boulevard, Suite 600, City of Los Angeles, Los
Angeles County, California. The directors may change the principal office from one location to
another. Any change of this location shall be noted by the secretary on these bylaws opposite this
section, or this section may be amended to state the new location.
SECTION 2. OTHER OFFICES
The board of directors may, at any time, establish branch or subordinate offices at any
place or places where the corporation is qualified to do business.
ARTICLE III
OBJECTIVES AND PURPOSES
The objectives of this corporation shall be.
1. To establish and maintain a system of support for homeless families to secure and
occupy permanent rental housing and to become stabilized in their new communities.
2. To provide necessary case management, consultation, and social services to assist
homeless families with training, employment and other activities needed for economic and social
self - sufficiency.
3. To receive, hold and disburse gifts, bequests, devises, and other funds for these
purposes.
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4. To own and maintain or to lease suitable real estate and buildings and any
personal property which is deemed necessary for its purposes. To enter into, make, and perform,
and carry out contracts of every kind for any lawful purpose, without limit as to amount.
ARTICLE IV
NONPARTISAN ACTIVITIES
The corporation has been formed under the California Nonprofit Public Benefit
Corporation Law for the purposes described above, and it shall be nonprofit and nonpartisan. No
substantial part of the activities of the corporation shall consist of the publication or
dissemination of materials with the purpose of attempting to influence legislation, and the
corporation shall not participate or intervene in any political campaign on behalf of any candidate
for -public office or for or against any cause or measure being submitted to the people for a vote.
The corporation shall not, except in an insubstantial degree, engage in any
activities or exercise any powers that are not in furtherance of the purposes described above.
ARTICLE V
DEDICATION OF ASSETS
The properties and assets of this nonprofit corporation are irrevocably dedicated to
charitable and educational purposes. No part of the net earnings, properties, gains, profits,
dividends, or assets of this corporation, on dissolution or otherwise, shall inure to the benefit of
any private person or individual, or any member or director of this corporation. On liquidation or
dissolution, all properties and assets and obligations shall be distributed and paid over to an
organization dedicated to charitable purposes, provided that the organization continues to be
dedicated to the exempt purposes as specified in Internal Revenue Code Section 5011 (a) (3).
ARTICLE VI
MEMBERSHIP
SECTION 1. MEMBERS
The corporation shall have no members. Any action which would otherwise
require approval by a majority of all members or approval by the members shall require only
approval of the board of directors. All rights which would otherwise vest in the members shall
vest in the directors.
SECTION 2. ASSOCIATES
Nothing in this Article VI shall be construed as limiting the right of the
corporation to refer to persons associated with it as "members" even though such persons are not
members, and no such reference shall constitute anyone a member, within the meaning of Section
5056 of the California Nonprofit Corporation Law. The corporation may confer by amendment of
its articles or of these bylaws some or all of the rights of a member, as set forth in the California
Nonprofit Corporation Law, upon any person or persons who do not have the right to vote for the
election of directors or on a disposition of substantially all of the assets of the corporation or on a
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merger or on a dissolution or on changes to the corporation's articles or bylaws, but no such
person shall be a member within the meaning of said Section 5 056.
ARTICLE VII
DIRECTORS
SECTION 1. POWERS
(a) General Corporate Powers. Subject to the provisions of the California
Nonprofit Corporation Law and any limitations in the articles of incorporation and these bylaws
relating to action required to be approved by the members, the business and affairs of the
corporation shall be managed, and all corporate powers shall be exercised, by or under the
direction of the boa3.d. of directors. Tile board of dIrec Vrs may delegate the managemel At of U be
activities of the corporation to any person or persons, a management company, or committees
however composed, provided that the activities and affairs of the corporation shall be managed
and all corporate powers shall be exercised under the ultimate direction of the board of directors.
(b) Special Powers. Without prejudice to these general powers, and subject to
the same limitations, the directors shall have the power to:
(i) Select and remove all officers, agents and employees
of the corporation; prescribe any powers and duties for them that are
consistent with law, with the articles of incorporation, and with these bylaws,
and fix their compensation.
(ii) Change the principal executive office or the principal
business office in the State of California from one location to another; cause
the corporation to be qualified to do business in any other state, territory
dependency, or country; and conduct business within or outside the State of
California; and designate any place within or outside the State of California
for the holding of any members' meeting or meetings, including annual
meetings.
(iii) Adopt, make, and use a corporate seal; prescribe the
forms of membership certificates; and alter the form of the seal and
certificate.
(iv) Borrow money and incur indebtedness on behalf of the
corporation and cause to executed and delivered for the corporation's
purposes, in the corporate name, promissory notes, bonds, debentures, deeds
of trusts, mortgages, pledges, hypothecations, and other evidence of debt and
securities.
(v) Determine all matters concerning compensation of
officers, employees, directors and other persons performing services for or on
behalf of the corporation.
(vi) . To conduct, manage, and control the affairs and
activities of the corporation and to make such rules and regulations therefor
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not inconsistent with law, the articles or these bylaws, as they may deem
best.
SECTION 2. NUMBER AND QUALIFICATION OF DIRECTORS
The authorized number of directors shall be eight (8). Directors need not be
residents of the State of California or members of the corporation.
SECTION 3. ELECTION AND TERM OF OFFICE OF DIRECTORS
Directors shall be elected at each annual meeting of the board of directors to hold
office for a period of three years; however, if any annual meeting is not held or the directors are
not elected at any annual meeting, they may be elected at any special board meeting held for that
purpose. Each director, including a director elected to fill a vacancy or elected at a special board
meeting, shall hold office until expiration of the term for which elected and until a successor has
been elected and qualified.
SECTION 4. VACANCIES
(a) Events Causing Vacancy. A vacancy or vacancies in the board of directors
shall be deemed to exist on the occurrence of the following: (i) the death, resignation or removal
of any director; (ii) the declaration by resolution of the board of directors of a vacancy of the office
of a director who has been declared of unsound mind by an order of court or convicted of a felony
or has been found by final order or Judgment of any court to have breached a duty under Sections
5230 and following of the California Nonprofit Corporation Law; or (iii) the increase of the
authorized number of directors.
(b) Resignation. Except as provided in this paragraph, any director may
resign, which resignation shall be effective on giving written notice to the chairman of the board,
the president, the secretary, or the board of directors, unless the notice specifies a later time for
the resignation to become effective. If the resignation of a director is effective at a future time,
the board of directors may elect successor to take office as of the date when resignation becomes
effective. No director may resign when the corporation would then be left without a duly elected
director or directors in charge of its affairs.
(c) No Vacancy on Reduction of Number of Directors. No reduction of the
authorized numbers of directors shall have the effect of removing any director before that
director's term of office expires.
(d) Restriction on Interested Directors. Not more than 49 percent of the
persons serving on the board of directors at any time may be interested persons. Any interested
person is (i) any person being compensated by the corporation for services rendered to it within
the previous 12 months, whether as a full -time or part -time employee, independent contractor, or
otherwise, excluding any reasonable compensation paid to a director; or (ii) any brother, sister,
ancestor, spouse, brother -in -law, mother -in -law, or father -in -law of any such person. However,
any violation of the provisions of this paragraph shall not affect the validity of enforceability of
any transaction entered into by the corporation.
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SECTION 5. PLACE OF MEETINGS; MEETINGS BY TELEPHONE
Regular meetings of the board of directors may be held at any place within or
outside the State of California that has been designated from time to time by resolution of the
board. In the absence of such designation, regular meetings shall be held at the principal
executive office of the corporation. Special meetings of the board shall be held at any place within
or outside the State of California that has been designated in the notice of the meeting or, if not
statedd in the notice, or if there is no notice, at the principal executive office of the corporation.
Notwithstanding the above provisions of this Section 5, a regular or special meeting of the board
of directors may be held at any place consented to in writing by all board members, either before
or after the meeting. If consents are given, they shall be filed with the minutes of the meeting.
Any meeting, regular or special, may be held by conference telephone or similar communication
equipment, so long as all directors participating in the meeting can hear one another, and all such
directors shall be deemed to be present in person at such meeting.
SECTION 6. ANNUAL MEETING
The board of directors shall hold an annual meeting for the purpose of
organization, selection of directors and officers, and the transaction of other business. Annual
meetinngg of the hoard of directors shall he held irk Annua ty
SECTION 7. OTHER REGULAR MEETINGS
Other regular meetings of the board of directors shall be held at such time as shall
from time to time be fixed by the board of directors.
SECTION 8, SPECIAL MEETINGS
(a) Authority to Call. Special meetings of the board of directors for any
purpose may be called at any time by the chairman of the board, or the president, or the
secretary, or any t`ri'o directors.
(b) Notice.
(i) Manner of Giving. Notice of the time and place of special
meetings shall be given to each director by one of the following methods: (a)
by personal delivery or written notice; (b) by first -class mail, postage paid; (c)
by telephone communication, either directly to the director or to a person at
the director's office who would reasonably be expected to communicate such
notice promptly to the director; or (d) by telegram, charges paid. All such
notices shall be given or sent to the director's address or telephone number as
shown on the records of the corporation.
(ii) Time Requirements. Notices sent by first -class mail shall be
deposited into a United States mailbox at least four days before the time set
for the meeting. Notices given by personal delivery, telephone or telegraph
shall be delivered, telephoned, or given to the telegraph company at least 48
hours before the time set for the meeting.
(iii) Notice Contents. The notice shall state the time and place for
the meeting. However, it need not specify the purpose of the meeting, or the
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place of the meeting, if it is to be held at the principal executive office of the
corporation.
SECTION 9. QUOROM
A majority of the authorized number of directors shall constitute a quorum for the
transaction of business, except to adjourn as provided in Section 11 of this ARTICLE VII. Every
act or decision done or made by a majority of the directors present at a meeting duly held at which
a quorum is present shall be regarded as the act of the board of directors, subject to the provisions
of the California Nonprofit Corporation Law, especially those provisions relating to (i) approval of
contracts or transactions in which a director has a direct or indirect material financial interest,
and (ii) indemnification of directors. A meeting at which a quorum is initially present may
continue to transact business, notwithstanding the withdrawal of directors, if any action taken is
approved by a majority of the board members.
SECTION 10. WAIVER OF NOTICE
The transactions of any meetings of the board of directors, however called or
noticed or wherever held, shall be as valid as though taken at a meeting duly held after regular
call. and notice, of (a) a quorum Is present, and (b) either before or after the. meeting, each of the
directors not present signs a written waiver of notice, a consent to holding the meeting, or an
approval of the minutes. The waiver of notice or consent need not specify the purpose of the
meeting. All waivers, consent and approvals shall be filed with the corporate records or made a
part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any director
who attends the meeting without protesting before or at its commencement about the lack of
adequate notice.
SECTION 11. ADJOURNMENT
A majority of the directors present may adjourn any meeting to another time and
place.
SECTION 12. NOTICE OF ADJOURNMENT
Notice of a time and place of holding an adjourned meeting need not be given,
unless the meeting is adjourned for more than 24 hours, in which case personal notice of the time
shall be given before the time of the adjourned meeting to the directors who were not present at
the time of the adjournment.
SECTION 13. ACTION WITHOUT MEETING
Any action required or permitted to be taken by the board of directors may be
taken without a meeting if all members of the board, individually or collectively, consent in
writing to that action. Such action by written consent shall have the same force and effect as a
unanimous vote of the board of directors. Such written consent or consents shall be filed with the
minutes of the proceedings of the board.
SECTION 14. FEES AND COMPENSATION OF DIRECTORS
Directors may receive such compensations, if any, for their services, and such
reimbursement of expenses, as may be determined by resolution of the board of directors to be
just and reasonable.
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ARTICLE VIII
COMMITTEES
SECTION 1. COMMITTEES OF DIRECTORS
The board of directors may, by resolution adopted by a majority of the directors
then in office, designate one or more committees, each consisting of two or more directors, to serve
at the pleasure of the board. Any committee, to the extent provided in the resolution of the board,
shall have all the authority of the board, except that no committee, regardless of board resolution,
may:
(a) take any final action on matters which, under the Nonprofit
(.corporation Law of California, also requires members' approval or approval
of a majority of all the members;
(b) fill vacancies on the board of directors or in any committee
which has the authority of the board;
(c) fix compensation of the directors for serving on the board or
on any committee;
(d) amend or repeal bylaws or adopt new bylaws;
(e) amend or repeal any resolution of the board of directors which
by its express terms is not so amendable or repealable;
(£j appoint any other committees of the board of directors or the
members of these committees;
(g) expend corporate funds to support a nominee for director after
there are more people nominated for director than can be elected; or
(h) approve any transaction (i) to which the corporation is a party
and one or more directors have a material financial interest; or (ii) between
the corporation and one or more of its directors or between the corporation or
any person in which one or more of its directors have a material financial
interest.
SECTION 2. MEETINGS AND ACTION-OF COMMITTEES
Meetings and actions of committees shall be governed by, and held and
taken in accordance with, the provisions of ARTICLE IX of these bylaws,
concerning meetings of directors, with such changes in the context of those
bylaws as are necessary to substitute the committee and its members for the board of directors
and its members, except that the time for regular meetings of committees may be determined
either by resolution of the board of directors or by resolution of the committee. Special meetings
of committees may also be called by resolution of the board of directors. Notice of special
meetings of committees shall also be given to any and all alternate members, who shall have the
right to attend all meetings of the committee. Minutes shall be kept of each meeting of any
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committee and shall be filed with the corporate records. The board of directors may adopt rules
for the government of any committee not inconsistent with the provisions of these bylaws,
ARTICLE IX
OFFICERS
SECTION 1. OFFICERS
The officers of the corporation shall be a president, a secretary, and a chief
financial officer. The corporation may also have, at the discretion of the board of directors, a
chairman of the board, one or more vice presidents, one or more assistant secretaries, one or more
assistant treasurers, and such other officers as may be appointed in accordance with the
provisions of Section 3 of this ARTICLE IX. Any number of offices may be held by the person,
except that neither the secretary nor the chief financial officer may serve concurrently as either
the president of the chairman of the board.
SECTION 2. ELECTION OF OFFICERS
The officers of the corporation, except those appointed in accordance with the
provisions of Section 3 of this ARTICLE IX, shall be chosen by the board of directors, and each
shall serve at the pleasure of the board, subject to the rights, if any, of an officer under any
contract of employment.
SECTION 3. SUBORDINATE OFFICERS
The board of directors may appoint, and may authorize the chairman of the board
or the president or another officer to appoint, any other officers that the business of the
corporation may require, each of whom shall have the title, hold office for the period, have the
I
authority, and perform the duties specified in the bylaws or determined from time to time by 'the
board or directors.
SECTION 4. REMOVAL OF OFFICERS
Subject to the rights, if any, of an officer under any contract of employment, any
officer may be removed, with or without cause, by the board of directors, at any regular or special
meeting of the board, or, except in case of an officer chosen by the board of directors, by an officer
on whom such power of removal may be conferred by the board of directors.
SECTION 5. RESIGNATION OF OFFICERS
Any officer may resign at any time by giving written notice to the corporation.
Any resignation shall take effect at the date of the receipt of that notice or at any later time
specified in that notice; and, unless otherwise specified in the notice, the acceptance of the
resignation shall not be necessary to make it effective. Any resignation is without prejudice to the
rights, if any, of the corporation under any contract to which the officer is a party.
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SECTION 6. VACANCIES IN OFFICES
A vacancy in any office because of death, resignation, removal, disqualification, or
any other cause shall be filled only in the manner prescribed in these bylaws for regular
appointments to that office.
SECTION 7. RESPONSIBILITIES OF OFFICERS
(a) Chairman of the Board. If such an officer be elected, the chairman of the
board shall preside at meetings of the board of directors and shall exercise and perform such other
powers and duties as may be from time to time assigned to him by the board of directors or
prescribed by the bylaws. If there is no president, the chairman of the board shall, in addition, be
the chief executive officer of the corporation and shall have the powers and duties prescribed in
paragraph (b), below. If an officer is elected as chairman of the board and as president, he shall
be referred to as executive chairman.
(b) President. Subject to such supervisory powers as may be given by the
board of directors to the chairman of the board, if any, the president shall, subject to the control of
the board of directors, generally supervise, direct and control the business and the officers of the
corporation. He /she shall preside at meetings of the board of directors in the absence of tl-ie
chairman of the board, or if there be none, at all meetings of the board of directors. He /she shall
have such other powers and duties as may be prescribed by the board of directors or the bylaws.
(c) Vice Presidents. In the absence of disability of the president, the vice
presidents, if any, in order of their rank as fixed by the board of directors, or, if not ranked, a vice
president designated by the board of directors, shall perform all the duties of the president, and
when so acting shall have all the power of, and be subject to all the restrictions upon, the
president. The vice presidents shall have such other powers and perform such other duties as
from time to time may be prescribed for them respectively by the board of directors.
(d) Secretary. The secretary shall attend to the following:
(i) Book of Minutes. The secretary shall keep or cause to
be kept, at the principal executive office or such other place as the board of
directors may direct, a book of minutes of all meetings and actions of
directors, with the time and place of holding, whether regular or special,
.and, if special, how authorized, the notice given, the names of those present
at such meetings, and the proceedings of such meetings.
(ii) Notices Seal and Other Duties. The secretary shall
give, or cause to be given, notice of all meetings of the board of directors
required by the bylaws to be given. He shall keep the seal of the corporation
in safe custody. He shall have such other powers and perform such other
duties as may be prescribed by the board of directors or the bylaws.
(e) Chief Financial-Office . The chief financial officer shall
attend to the following:
(i) Books of Account. The chief financial officer shall
keep and maintain, or cause to be kept or maintained, adequate and correct
books and records of accounts of the properties and business transactions of
the corporation, including accounts of its assets, liabilities, receipts,
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disbursements, gains, losses, capital, retained earnings, and other matters
customarily included in financial statements. The books of account shall be
open to inspection by any director at all reasonable times.
(ii) Deposit and Disbursement of Money and Valuables.
The chief financial officer shall deposit all money and other valuables in the
name and to the credit of the corporation with such depositories as may be
designated by the board of directors; shall disburse the funds of the
corporation as may be ordered by the board of directors; shall render to the
president and directors, whenever they request it, an account of all of his
transactions as chief financial officer and of the financial condition of the
corporation; and shall have other powers and perform such other duties as
may be prescribed by the board of directors or the bylaws.
(iii) .Frond. If required by the board of directors, the chief
financial officer shall give the corporation a bond in the amount and with the
surety or sureties specified by the board for faithful performance of the duties
of his office and for restoration to the corporation of all its books, papers,
vouchers, money, and other property of every kind in his possession or under
his control_ on his death, resignation, retirement or removal from office.
(f) Assistant Secretary and Assistant Treasurer. The board of directors may
appoint such assistant secretaries and assistant treasurers as in the wisdom of the board of
directors is deemed necessary. Such assistants shall, in the absence or disability of the primary
officer, perform the duties and exercise the powers of the primary officer to whom the assistant is
designated as an assistant.
ARTICLE X
INDEMNIFICATION OF DIRECTORS, OFFICERS,
EMPLOYEES, AND OTHER, AGENTS
SECTION 1. DEFINITIONS
For the purpose of this Article,
(a) "agent" means any person who is or was a director, officer, employee, or
other agent of this corporation, or is or was serving at the request of this corporation as a director,
officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture,
trust, or other enterprise, or was a director, officer, employee, or agent of a foreign or domestic
corporation that was a predecessor corporation of this corporation or of another enterprise at the
request of the predecessor corporation;
(b) "proceeding" means any threatened, pending, or completed action or
proceeding, whether civil, criminal, administrative, or investigative; and
(c) "expenses" includes, without limitation, all attorneys' fees, costs, and any
other expenses incurred in the defense of any claims or proceedings against an agent by reason of
his position or relationship as agent and attorneys' fees, costs, and other expenses incurred in
establishing a right to indemnification under this Article.
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SECTION 2. SUCCESSFUL DEFENSE BY AGENT
To the extent that an agent of this corporation has been successful on the merits
in the defense of any proceeding referred to in this Article, or in the defense of any claim, issue or
matter therein, the agent shall be indemnified against expenses actually and reasonably incurred
by the agent in connection with the claim.. If an agent either settles any such claim or sustains a
judgment rendered against him, then the provisions of Section 3 through 5 shall determine
whether the agent is entitled to indemnification.
SECTION 3. ACTIONS BROUGHT BY PERSONS
OTHER THAN THE CORPORATION
Subject to the required findings to be made pursuant to Section 5, below, this
corporation shall indemnify any person who was or is a party, or is threatened to be made a party,
to any proceeding other than an action brought by, or on behalf of this corporation or by an
officer, director or person granted related status by the Attorney General, or by the Attorney
General on the ground that the defendant director was or is engaging in self - dealing within the
meaning of California Corporations Code Section 5233, or by the Attorney General or a person
granted related status by the Attorney General for any breach of duty relating to assets held in
charitable trust, by reason of the fact that such person is or was agent of this corporation, for all
expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in
connection with the proceeding.
SECTION 4. ACTION BROUGHT BY OR ON BEHALF
OF THE CORPORATION
(a) Claims Settled Out of Court. If any agent settles or otherwise disposes of
a threatened or pending action brought by or on behalf of this corporation, with or without court
approval, the agent shall receive no indemnification for either amounts paid pursuant to the
terms of the settlement of other disposition or for any expenses incurred in defending against the
proceeding, unless it ig Settled with thie apprntiral of the Attorney General.
(b) Claims and Suits Awarded Against Agent. This corporation shall
indemnify any person who was or is a party or is threatened to be made a party to any
threatened, pending or completed action brought by or on behalf of this corporation by reason of
the fact that the person is or was an agent of this corporation, for all expenses actually and
reasonably incurred in connection with the defense of that action, provided that both of the
following are met:
(i) The determination of good faith conduct required by
Section 5, below -, must be made in the manner provided for in that section;
and
(ii) Upon application, the court in which the action was
brought must determine that, in view of all of the circumstances of the case,
the agent should.be entitled to indemnity for the expenses incurred. If the
agent is found to be so entitled, the court shall determine the appropriate
amount of expenses to be reimbursed.
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SECTION 5. DETERMINATION OF AGENT'S
GOOD FAITH CONDUCT
The indemnification granted to an agent in Section 3 and 4, above, is conditioned
on the following:
(a) Required Standard of Conduct. The agent seeking reimbursement must
be found, in the manner provided below, to have acted in good faith, in a manner he believed to be
in the best interests of this corporation, and with such care, including reasonable inquiry, as an
ordinarily prudent person in a like position would use in similar circumstances. The termination
of any proceeding by judgment, order, settlement, conviction, or on a plea of nolo contendere or its
equivalent shall not, of itself, create a presumption that the person did not act in good faith or in a
manner which he reasonable believed to be in the best interests of this corporation or that he had
reasonable cause to believe that his conduct was unlawful. In the case of a criminal proceeding,
the person must have had no reasonable cause to believe that his conduct was unlawful.
(b) Manner of Determination of Good Faith Conduct. The determination
that the agent did act in a manner complying with Paragraph (a) above shall be made by:
(i) the board of directors by a majority vote of a quorum
consisting of directors who are not parties to the proceeding; or
(ii) the court in which the proceeding is or was pending.
Such determination may be made on application brought by this corporation
or the agent or the attorney or other person rendering a defense to the agent,
whether or not the application by the agent, attorney or other person is
opposed by this corporation.
SECTION 6. LIMITATIONS
No Indemnification or advance shall be made under this Article, except as
provided in Section 2 or 5 (b) (ii), in any circumstance when it appears:
(a) that the indemnification or advance would be inconsistent
with a provision of the articles, or an agreement in effect at the time of the
accrual of the alleged cause of action asserted in the proceeding in which the
expenses were incurred or other amounts were paid, which prohibits or
otherwise limits indemnification; or
(b) that the indemnification would be inconsistent with any
condition expressly imposed by a court in approving a settlement.
SECTION 7. ADVANCE OF EXPENSES
Expenses incurred in defending any proceeding may be advanced by this
corporation before the final disposition of the proceeding on receipt of an undertaking by or on
behalf of the agent to repay the amount of the advance unless it is determined ultimately that the
agent is entitled to be indemnified as authorized in this Article.
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SECTION 8. CONTRACTUAL RIGHTS OF NON - DIRECTORS
AND NON- OFFICERS
Nothing contained in this Article shall affect any right to indemnification to which
persons other than directors and officers of this corporation, or any subsidiary hereof, may be
entitled by contract or otherwise.
SECTION 9. INSURANCE
The board of directors may adopt a resolution authorizing the purchase and
maintenance of insurance on behalf of any agent of the corporation against any liability other
than for violating provisions against self- dealing asserted against or incurred by the agent in such
capacity or arising out of the agent's status as such, whether or not this corporation would have
the power to indemnify the agent against that liability under the provisions of this section,
ARTICLE, XI
RECORDS AND REPORTS
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep:
(a) adequate and correct books and records of account; and
(b) minutes in written forth of the proceedings of its board.
All such records shall be kept at the corporation's principal executive office, or if
its principal executive office is not in the State of California, at its principal business office in this
state.
SECTION 2. MAINTENANCE AND INSPECTION OF
ARTICLES AND BYLAWS
The corporation shall keep at its principal executive office, or if its principal
executive office is not in the State of California, at its principal business office in this state, the
original or a copy of the articles and bylaws as amended to date, which shall be open to inspection
by the directors at all reasonable times during office hours. If the principal executive office of the
corporation is outside the State of California and the corporation has no principal business office
in this state, the secretary shall, on the written request of any director, furnish to that director a
copy of the-articles and bylaws as amended to date.
SECTION 3. INSPECTION BY DIRECTORS
Every director shall have the absolute right at any reasonable time to inspect all
books, records and documents of every kind, and the physical properties of the corporation and
each of its subsidiary corporations. This inspection by a director may be made in person or by an
agent or attorney, and the right of inspection includes the right to copy and make extracts of
documents.
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SECTION 4. ANNUAL REPORT TO DIRECTORS
The annual report referred to in the California Nonprofit Corporation Law is
expressly dispensed with, but nothing in these bylaws shall be interpreted as prohibiting the
board of directors from issuing annual or other periodic reports of the corporation, as they
consider appropriate. However, the corporation shall provide to the directors, within one hundred
twenty (120) days of the close of its fiscal year, a report containing the following information in
reasonable detail:
(a) the assets and liabilities, including the trust funds, of the
corporation as of the end of the fiscal year;
(b) the principal changes in assets and liabilities, including trust
funds, during the fiscal year;
(c) the revenue of receipts of the corporation, both unrestricted
and restricted to particular purposes, for the fiscal year;
(d) the expenses or disbursements of the corporation for both
general and restricted purposes, during the fiscal year; and
(e) any information required by California Corporations Code,
Section 6322.
SECTION v. ANNUAL REPORT TO MEMBERS
The annual reports to members referred to in the California Nonprofit
Corporation Law is expressly dispensed with, but nothing in these bylaws shall be interpreted as
prohibiting the board of directors frown issuing annual or other periodic reports to the members of
the corporation, as they consider appropriate. However, the corporation shall provide to the
directors, and to those members who request it in writing, within one hundred twenty (120) days
of the close of its fiscal year, a report containing the following information in reasonable detail:
(a) the assets and liabilities, including the trust funds, of the
corporation as of the end of the fiscal year;
(b) the principal changes in assets and liabilities, including trust
funds, during the fiscal year;
(c) the revenue of receipts of the corporation, both unrestricted
and restricted to particular purposes, for the fiscal year;
(d) the expenses or disbursements of the corporation for both
general and restricted purposes, during the fiscal year; and
(e) any information required by California Corporations Code,
Section 6322.
41
ARTICLE XII
CONSTRUCTION AND DEFINITIONS
Unless the context requires otherwise, the general provisions, rules of
construction, and definitions in the California Nonprofit Corporation Law shall govern the
construction of these bylaws. Without limiting the generality of the above, the masculine gender
includes the feminine and neuter, the singular number includes the plural, the plural number
includes the singular, and the term "person" includes both the corporation and a natural person.
ARTICLE XIII
AMENDMENTS
These bylaws may be amended or repealed by approval of the board of directors.
ARTICLE XIV
ENDORSEMENT OF DOCUMENTS; CONTRAC`1`S
Subject to the provisions of applicable law, any note, mortgage, evidence of
indebtedness, contract, conveyance, or other instrument in writing and any assignment or
endorsement thereof executed and entered into between the corporation and any other person,
when signed by the chairman of the board, the president, or any vice president and the secretary,
and the assistant secretary, the chief financial officer, or any assistant treasurer of the
corporation shall be valid and binding on the corporation in the absence of actual knowledge on
the part of the other person that the signing officers had no authority to execute the same. Any
such instruments may be signed by any other person or persons and in such manner as from time
to time shall be determined by the board, and unless so authorized by the board, no officer, agent,
or employee shall have any power or authority to bind the corporation by any contract or
engagement or to pledge its credit or to render it liable for any purpose or amount.
42
IS
I . MARCH FONG EU, Secretary of State of the State
of California, hereby certify:
That the annexed transcript, was prepared by and in this
office from the record on file., of which it purports to be a
copy, and that it i s full, true and correct.
IN VWNESS WHEREOF, I execute
this certificate- and affix the Great
Seal of the State of California this
-----5fp 21
Secretary of State
43 Page _ of -
01 60 o *I
J.11442 6 Stle CaMom;* In the 1"'T 0 1 rf
AUG 3 0 agii
ARTICLES OF INCORPORATION
OF
BEY014D SHELTER =011 1MG EU,
A California Nonprofit Public Benefit Corporation
ONE: The name of the corporation is Beyond Shelter.
T'H 0 : (a) This corporation is a nonprofit public
benefit corporation and is not organized for the private g,-I;n of
any person.. It is organized under the Nonprofit Public Benefit
Corporation Law for public and charitable purposes. nefit
(b) The specific purpose of this corporation is
to develop and operate a social service agency which shall
provide a continuum of comprehensive services to homeless and
transient families with children in order to help such families
achieve stability and independence.
(c) This corporation is organized exclusively
for charitable and educational purposes within the -meaning of
Section 501(c)(3) of the internal Revenue Code of I 98
corresponding provision of any future United states G or the
internal
revenue law. Notwithstanding any other provision of these
articles, this corporation shall not, except to an insubstantial
degree, ellgage in any activities or exercise any powers that are
not in furtherance of the purposes of this corporation, and the
corporation shall not carry on any other activities not per-
mitted to be carried on (a) by a corporation exempt from federal
Income tax under Section 501(c) (3) of the internal Revenue Code
of 1986 Or the corresponding provision of any future United
States internal revenue law, or (b) by a,corporation, contri-
butions to which are deductible under Section 170 (c) (2) of the
Internal Revenue Code of 1986 or the corresponding provision of
any future United States internal revenue law.
THREE: The name and address in California of the corpo-
ration's initial agdnt for service Of process are:
Theodore A. Chester, Jr.
Donnelly, Clark, Chase & Smiland
707 Wilshire Boulevard, Suite 3200
Los Angeles, California 90017
th, FOUR: (a) flo substantial part of the activities of
Is corporation shall consist of lobbying or propaganda, or
otherwise attempting to influence legislation, except as pro-
vided in Section 501(h) of the Internal Revenue Code of 1986,
and this corporation shall not participate in Or intervene in
(includj.n. Publishing or distributing statements) any Political
campaign an behalf of any candidate for public Office except as
provided in Section 501(h) of the Internal Revenue Code of 1986.
-1-
44
(b) All corporate property is irrevocably dedi-
cated to the purposes set forth in Article Two, above. No part'
of the net earnings of this corporation shall inure to the
benefit of any of its directors, . triistees, officers, private
shareholders or members, or to individuals.
(c) on the winding up and dissolution of this
corporation, after paying or adequately providing for the debts,
obligations, and liabilities Of the corporation, the remaining
assets of this corporation shall be distributed to such organi-
zation (or organizations) organized and'operated exclusively for
charitable and educational purposes, which has established its
tax-exempt status under Section 501(c) (3) of the Internal Reve-
nue Code of 1986 (or the corresponding provision of anv future
United States internal revenue law).
(d) The corporation will distribute its income
for each tax year at such time and in such manner as not to
1JJ " %-L inComG 3A.M.Cosed by
u4ed
become subject to the tax on undistr*
Section 4942 of the internal Revenue Code of 1986 or correspond-
ing provisions of any later federal tax laws.
- (e) The corporation will not engage in any act
of self-dealing as defined in Section 4941(d) of the Internal
Revenue Code of 1986, or corresponding Provisions of any later
federal tax laws.
(f) The corporation will not retain any excess
business holdings as defined in Section •943(c) of the Internal
Revenue Code of 1986, or corresponding provisions of any later
federal tax laws.
(g) The corporation will not make any invest-
ments in such manner as to Subject it to tax under Section 4944
00 the Internal Revenue code of 1986, or corresponding provi-
sions -of any later federal tax laws.
(h) The corporation will not make any taxable
expenditures as defined in Section 4945(d) of the Internal
Revenue Code of 1986, or corresponding provisions a . f any later
federal tax laws.
DATED: August 24, 1988
2211-2.1
Kathleen M. Bertero
Incorporator
-2- 45
•-` A396GIS
CERTIFICATE OF AMENDMENT
OF
ARTICLES OF INCORPORATION
TANYA TULL AND GLADYS CABRERA certify that:
FILED
lnttra�ayat>na ;:,Q�',o1S4t�
at ma Stara of Canta,�
DEC 10 199
9M TONG M &C.-&0 ai swo
1. They are the president and the Secretary, respectively,
of BEYOND SnELTER, a California Nonprofit Public Benefit
Corporation.
2. Arti -cle Two (c), and Article Four (b) and (c) of the
articles of incorporation of this corporation are amended to
read as follows:
Article Two.(c): This corporation is organized exclusively
for charitable and educational purposes within the meaning
of Section 501 (c) (3) of the Internal Revenue Code of 1986
or the corresponding provision of any future United States
.internal revenue law. Notwithstanding any other provision
of these articles, this corporation shall not, except to an
insubstantial degree, engage in any activities or exercise
any powers that are not in futherance of the purposes of
this corporation, and the corporation shall not carry on any
other activities not permitted to be carried
(a) by a
corporation exempt from federal income tax under Section 501
(c) (3) of the Internal Revenue Code of 1986 or the
corresponding provision of any future United States internal
revenue law, or (b) by a corporation, contributions to which
are deductible under Section 170 (c) (2) of the Internal
Revenue Code of 1986 ar the corresponding provision of any
future united States internal revenue law.
Article Four fb7: All corporate property is irrevocably
dedicated to charitable and eduCat'onai vurroses meeting
J.t=MU_LZeM0nL5 LVL Gn caa.
Revenue and Ta�cation Code. No part of the net earnings of
this corporation shall inure to the benefit of any of its
directors, trustees, ioffcerst private shareholders or
i
members, or to individuals.
Article ?our (c): On'the winding up*and dissolution of this
corporation, after paying or adequately providing for the
debts, obligations, and liabilities of the corporation, the
remaining assests of this corporation shall be distributed
to such organization (or organizations) organized and
operated exclusively for charitable and educational purposes
meeting the recruirements -for exemption provided by Section
214 of the Revenue and Taxation Code and which has
established its tax - exempt status under Section 501 (c) (3)
of the Internal Revenue Code of 1986 (or the corresponding
provision of any future United States internal revenue law).
46
3- The foregoing amendment of articles of incorporation has
been duly approved by the board of directors.
4• The corporation hag no Inembers.
Ire further declare under penalty Of Perjury under the laws
of the State of California that the matters set forth in
this certificate are true and correct of our own knowledge.
DATE: DECEMBER 6, 1990
I.VANYA TULTJ1 Pres nt
7
,,,,GLADYS CABRERA, Sec'r�etarj-
EVA
peyond shelter
4032 Wilshire Boulevard • Suite 508
Angeles, California 80010 • (213) 252 -0772 • Fax (213) 480-0846
SIDENT b
CUTIVE DIRECTOR
ranyra Tug. O.S.Sc.
IR OF
BOARD
Margaret -McKenzie. Ph.D.
Orolessor Smentus
RD OF DIRECTORS
Radys Cabrera, MFCC
Idmihistratar
Jepanment of
:Nldren's Services
-k County
;enneth Heitz
Itromey at Law
-ed a btanelta
Ithea Mitchell
"''.W Erecrtive CINCrt
:_yFResaurra Canter
iL;d-0—tas
Vent Advisory Board
eyow sheiter
Alan Rosen, CPA
Amer
.0.0. Se dmart
abbl Daniel Swartz
MVIS Israel
H
=ATE
TOR
acy smw
TOR OF
NG RESOURCES
i Rktwdso t
TOR OF
MG OEVELOPMENT
knns Yokota
RCE DESK
ly Chiassen
ICAO,
ANC
atle Protant
AMENDMENT TO
ARTICLE-"; OF INCORPORATION
BEYOND SHELTER
ARTICLE III
The objectives of this corporation shall be:
5. To e -cpand opportunities available to law income persons to obtain
affordable, decent, safe and sanitary housing.
a
f
Chair �/ L—heBoard
loam
an innovative permanent housing progr--A'$t for homeless families
14442 of +M State of C01;l*f1%;0
AUG 3 0
ARTICLES OF INCORPORATION
OF
BEYOND SHELTER MCI IOM CU. -kc1clu. C! r!3,.
A California Nonprofit Public Benefit Corporation
ONE:
The name of the corporation is Beyond Shelter.
T'Ho : (a) This corporation is a nonprofit public
benefit corporation and is not organized for the private gain of
any person.. It is organized under the Nonprofit Public Benefit
Corporation Law for public and charitable purposes.
(b) The specific purpose of.this corporation is
to Bevel and operate a social service agency which shall
provide a continuum of comprehensive services to homeless families with children in order to help such s and
achieve stability and independence. families
(c) This corporation is Organized exclusively
for charitable and educational Purposes w'tlli*n the meaning of
Section 5p 1(c)(3) 1(c)(3) of the Internal Revenue Code of 1986 or the
corresponding provision of any future United States internal
revenue law. Not * -tanding any other provision of
articles, this corporation shall not, except tlieze
P to an insubstantial
degree, engage in any activities or exercise any powers that are
not in furtherance of the purposes of this corporation, and the
corporation shall not carry on any other activities not per-
mitted to be carried on (a) by a corporation exempt from federal
income tax under Section 501(c)(3) of the Internal Revenue Code
of 1986 Or the corresponding provision of any future United
States internal revenue law, or (b) by a-corporation, contri-
butions to which are deductible under Section 170 (c) (2)
of the
Internal Revenue Code of 1986 or the corresponding provision of
any future United States internal revenue law.
TI1RCj-:: The name and address in California of the corpo-
rations -initial agent for service Of Process are:
Theodore A. Chester, Jr.
Donnelly, Clark, Chase & Smiland
707 Wilshire Boulevard, Suite 3200
Los Angeles, California 90017
th * FOUR: (a) No substantial part of the activities of
41 corporation shall consist of lobbying or propaganda
otherwise attempting to influence legislation, except as pro-
vided -
7ided in Section 501(11) of the Internal Revenue Code of 1986,
and this corporation shall not participate in or inter-ve
(,*Lnc 3 u , - tic in
I Qlng publishing or distributing statements) any political
campaign an behalf of any candidate for public office
provided in Section 501(h) of the Internal xcept as
ernal Revenue Code of 1986.
-I-
E 1*1
dedi-
cated to (b) All corporate property is . irrevocably dedi-
the purposes set forth in Article Two, above. 140 part
of the net earnings of this corporation shall inure to the
benefit Of any of its directors, - trustees, officers, private
shareholders or members, or to individuals.
(c) on the winding up and dissolution Of this
corporation, after paying or adequately providing for the debts,
obligations, and liabilities of the corporation, the remaining
assets Of this corporation shall be distributed to such organi-
zation (or organizations) organized and operated exclusively for
charitable and educational purposes, which has established its
tax-exempt status under Section 501(c)(3) Of the Internal Reve-
nue Code of 1986 (or the corresponding provision of any future
United States internal revenue law).
for The corporation will distribute its income
r each tax Year at such time and in such manner as not to
in
becom
__
Section ect to the tax an undistributed income imposed by
on 4942 Of the Internal Revenue Code of 1986 or-corresn-ond-
Ing provision.q of any later federal tax laws,
Of (e) The corporation will not engage in any act
as defined in Section 4941(d) of the Internal
Revenue Code of 1986, e
federal tax laws. or corresponding provisions Of any later
(f) The corporation will not retain any' excess
business holdings as defined in Section 4943(c) Of the Internal
Revenue code of 1986, or corresponding provisions of any later
federal tax laws.
invest -
ments in such (g) The corporation will not make any invest-
manner as to subject it to tax under* Section 4944
Of the Internal Revenue Code of 19861 or corresponding
sions Of any later federal tax laws. prov.1 -
expenditures (h) The corporation will not make any taxable
as defined in Section 4945(.�J of the Internal
Revenue code
federal tax laws.
1986, or corresponding provisions of any later
DATED: August 24, 1988
2211-2.1
Kathleen M. Be_r_t_er_o7—_—
Incorporator
-2- 50
1396615
CEIV21FICATE OF AMENDMENT
OF
ARTICLES OF INCORPORATION
TANY.A TULL AND GLADYS CABRETtA certify that:
P-1T.Fa R Sao
lna+* FILED
1:4 'ho
DEC 10 19%
MM rUNG-E-0. etarye(SUto
SU
1. They are the president and the Secretary, respectively,
,PR benefit
of BEYOND SHELTER, a California Nonprofit Public
Corporation.
2. Article Two (c)•and Article Four (b) and (c) of the
articles of incorporation of this corporation are amended to
read as follows:
Article two (c): This corporation is organized exclusively
for charitable and educational purposes within the meaning
of Section 501 (c) (3) of the internal Revenue Code- of 1986
or the corresponding provision of any future United States
internal revenue law. Notwithstanding any other provision
of these articles, this corporation shall not, except to an
insubstantial degree, engage in any activities or exercise
any powers that are not in futherance of the purposes of
this corporation, and the corporation shall not carry an any
other activities not permitted to be carri. ed-on (a) by a
corporation exempt from federal income tax under Section 501
(c) (3) of the Internal Revenue Code of 1986 or the
corresponding provision of any future United States internal
revenue law, or (b) by a corporation, contributions to which
are deductible under Section 170 (c) (2) of the Internal
Revenue Code of 1986 or the corresponding provision of any
future United States internal revenue law.
Article Four (blo. All corpdrate property is irrevocably
dedicated to charitable and educar-3onal pur2oses meeting the
recuirements for exem tion OV Uef, DV Sect4-- 11 A of the
Revenue and laxat No part of the net earnings of
this corporation shall inure to the benefit of any of its
directors, trustees, officers, Pi?ivate sharelidlders or
members, or to individuals.
Articia Our (c) so on'the 'winding up*and dissolution of this
,c u
corporation, after paying ately providing for the
debts, obligations, and liabilities of the corporation, the
-remaining assests of this corporation shall be distributed
to such organization (or organizations) organized and
operated exclusively for charitable and educational purposes
me�etlna the re oujrements for exemption 'orovided by Section
214 Of the Revenue and Taxation Code and which has
established its tax - exempt status under Section 501 (c) (3)'
x
of the internal Revenue Code of 1986 (or the corresponding
provision of any future United States internal revenue law)
51
3- The foregoing amendment of articles of incorporation has
been duly approved by the board of directors.
4. The corporation Imi no members.
We further declare under penalty of Perjury under the laws
If the State of California that the matters set forth in
this certificate are true and correct of our own knowledge,
DATE: DECEMBER 6, 1990
TUL11/ President
;77
-LNp Y S CAPRE.R.A, Secretary
52
beyond shelter
4032 Wilshire Boulevard • Suite 508
Os Angeles, California 90010 • (213) 252-0772 - Fax (213) 480-0846
IESIDENT &
XCUMVE DIRECTOR
Tanya Tun. D.S.sc.
1AIR OF
F- SCARD
Margaret McKente. Ph.O.
Prolesscr Emeritus
ARD OF DIRECTORS
Madys Catreta..MFCC
Adwie ntrwa-
000amneat at
awrart's services
ces
L'L County
Kennein Heitz
AlTanTay at Law
IreflAMarteda
Althea Wchen
Erealdve ctrica'r
Resawre Canter
6� ilzuat
C7--t Adft
visoey Scard
Beyond shelter
L Alan Rosen. CPA
01mer
Lao. s0khrnan
tabu Dahill Swartz
'enwie 1=6i
fft*wood
=.M
IrCR
UCY SCUM
TOR OF
NG RESOURCES
4 Rkftanftm
MR OF
NG QEVELcPmF-W
kM* Yokota
RC—'T OF-SK
If Chiassan
CAL
A,NCa
00 PrOI21MI
AMENDMENT TO
ARTICLE S.OF INCORPORATION
BEYOND SHELTER
ARTICLE III
The oblectives of this corporation shall be:
5. To expand opportunities available to low income Persons to obtain
affordable, decent, safe and sanitary housing.
Chair hair the Board
an inricvathle permanent hcusihgprogram for hcmeies's families
)CPat-1111ent or 11ke
In reply refer to: 0437772883
OGDEN UT 84201-0038 June 11P 2008 LTR 4168C EO
95-4197075 000000 00 000
00041405
BODCt TE
BEYOND SHELTER
1200 WILSHIRE BLVD STE 600
LOS ANGELES CA 90017-1940504
; 22'.
03744
Employer Identification Number: 95-4197075
Person to Contacts S MILLIGAN
Tall Free Telephone Number; 1-877-829-5500
Dear Taxpayert
This is in response to your request of June 02, 2008, regarding your
tax-exempt status.
Our records indicate that a determination letter was issued in
January 1989* that recognized you as exempt from Federal income tax,
and discloses that you are currently exempt under section 501(c)(3)
of the Internal Revenue Code.
Our records also Indicate you are not,a private foundation within the
meaning of section 509(a) of the Code because you are described in
section(s) 509(a)(1) and 170(b)(1)(A)(vi).
Donors may deduct contributions to you as provided in section 170 of
the Code. Bequests, legacies, devises, transfers, or gifts to you or
for your use are deductible for Federal estate and gift tax purposes
if they meet the applicable provisions of sections 2055, 2106, and
2522 of the Code.
If you have any questions, please call us at the telephone number
shown in the heading of this letter.
54
Sincerely yours,
Deborah Bingham
Accounts Management I
BEYOND SHELTER
FINANCIAL STATEMENTS
JUNE 30, 2008
SANDERS KALVIN MCMILLAN CARTER, LLP
55
BEYOND SHELTER
FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
Independent Auditors' Report
Financial Statements:
Statement of Financial Position
Statement of Activities
Statement of Functional Expenses
Statement of Cash Flows
Notes to Financial Statements
CONTENTS
Page
2
3
4
5
6-11
RY
` OR
1
Sanders Kalvin McMillan Carter, LLP
INDEPENDENT AUDITORS' REPORT
Board of Directors
Los Angeles, California
We have audited the accompanying statement
"Organization") as of June 30, 2008 and the
expenses and cash flows for the year then
responsibility of the Organization's management.
these financial statements based on our audit.
of financial position of Beyond Shelter (the
related statements of activities, functional
ended. These financial statements are the
Our responsibility is to express an opinion on
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit
also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. We believe that
our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of Beyond Shelter as of June 30, 2008 and the changes in its net assets
and its cash flows for the year then ended in conformity with accounting principles generally
accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated
March 23, 2009 on our consideration of Beyond Shelter's internal control over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations,
contracts, grant agreements and other matters. The purpose of that report is to describe the
scope of our testing of internal control over financial reporting and compliance and the results of
that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with
Government Audit Standards and should be considered in assessing the results of our audit.
SANDERS KALviN MGMILLAN CARTER, LLP
March 23, 2009
1
11845 W. Olympic Boulevard, Suite 900 Los Angeles, CA 90064-5804 tel 310.477.6161 fax 310.477.3010 Certified Public Accountants and Advisors
(P
00
BEYOND SHELTER
STATEMENT OF FINANCIAL POSITION
JUNE 30, 2008
ASSETS
Current assets:
Cash and equivalents
Restricted cash - rental assistance
Grants receivable
Accounts receivable
Due from affiliate (Note 3)
Other current assets
Total current assets
Property and equipment, net (Notes 2, 4 and 5)
Total assets
LIABILITIES AND NET ASSETS
Current liabilities:
Accounts payable and accrued expenses
Line of credit (Note 4)
Grants payable
Current portion of long term debt (Note 5)
Total current liabilities
Long term debt (Note 5)
Total liabilities
Commitments (Notes 3 and 6)
Net assets:
Unrestricted
Temporarily restricted
Total net assets
Total liabilities and net assets
See accompanying notes to financial statements
$ 127,845
247,820
313,844
36,657
380,052
216,358
1,322,576
2,596,602
$ 3,919,178
513 ,008
100,000
387,504
20,000
1,020,512
965,683
1,986,195
1,869,708
63,275
1,932,983
$ 3,919,178
2
BEYOND SHELTER
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2008
See accompanying notes to financial statements
3
Temporarily
Unrestricted
Restricted
Total
Support and revenues:
Support:
Contributions
$ 248,740
$ 457,166
$ 705,906
Government contracts
3,164,366
-
3,164,366
Foundation grants
2,391,166
-
2,391,166
Total support
5,804,272
457,166
6,261,438
Revenues:
Other income (Notes 3 and 7)
408,760
-
408,760
Net assets released from restrictions
479,497
479.497)
Total support and revenues
6,692,529
22,331)
6,670,198,
Expenses:
Program services:
Housing first and social
services
2,715,648)
2,715,648)
Skid row demonstration
projects
1,795,898)
1,795,898)
Courtyard apartments
271,374)
271,374)
Technical assistance
220,565)
220,565)
Service-enriched housing
182,976)
182,976)
Supporting Services:
General and administrative
269,365)
269,365)
Development and fundraising
447,856)
447,856)
Depreciation and amortization
120,938)
120,938)
Total expenses
6,024,620)
6,024,620)
Change in net assets
667,909
22,331)
645,578
Net assets, beginning of year
1,201,799
85,606
1,287,405
Net assets, end of year
$ 1,869,708
63,275
$ 1,932,983
See accompanying notes to financial statements
3
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M
BEYOND SHELTER
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED JUNE 38, 2008
Cash flow from operating activities:
Change in net assets
Adjustments to reconcile change in net assets to
net cash provided by operating activities:
Depreciation and amortization
Cancellation of debt
Increase (decrease) from changes in:
Restricted cash - rental assistance
Grants receivable
Accounts receivable
Contributions receivable
Due from affiliate
Other current assets
Accounts payable and accrued expenses
Grants payable
Deferred revenues
Net cash provided by operating activities
Cash flows from investing activities:
Purchase of property and equipment
Net cash used in investing activities
Cash flows from financing activities:
Payments of capital lease obligations
Payments on line of credit, net
Net cash used in financing activities
Net increase in cash and equivalents
Cash and equivalents, beginning of the year
Cash and equivalents, end of the year
Supplemental cash flow information:
Interest paid during the period
See accompanying notes to financial statements
$ 645,578
120,938
20,000)
30,158
66,872
40,573
82,500
378,399)
540,597
79,012
141,886)
150,000)
915,943
267,682)
267,682)
3,761)
138,980
42,741)
505,520
2,376
$ 507,896
$ 15,977
5
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
1. ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES
Organization and nature of operations
Beyond Shelter (the "Organization") was formed in 1988 as a private non-profit
organization located in Los Angeles, California. The Organization was formed to develop
systemic approaches to combat chronic poverty and homelessness among families With
children and enhance family economic security and well-being, through responsive
service delivery, people-center community development, and the creation of knowledge
for social change. The Organization obtains the majority of its funding through various
government grants. It also receives donations from individuals, corporations and private
foundations.
Financial statement presentation
The financial statements of the Organization have been prepared on the accrual basis of
accounting to conform to accounting principles generally accepted in the United States of
America as applicable t.r% n^n_pr0fi+ organizations. Net assets, support, revenues and
W11 IWIL CAI J1 CAU
expenses are classified based on the existence or absence of donor-imposed restrictions.
Accordingly, net assets of the Organization and changes therein have been classified and
reported as follows:
0) Unrestricted net assets
rl)
Net assets not subject to donor-imposed stipulations; donor-restricted contributions
whose restrictions are met in the same reporting period; and net assets designated by
the Board of Directors or management for specific purposes.
Temporarily restricted net assets
Net assets subject to donor-imposed stipulations that may or will be met either by
actions of the Organization and/or by the expiration of stipulated time. Included in
temporarily restricted net assets at June 30, 2008 is $43,275 restricted for use in the
Housing First Program and $20,000 to be used in the Service- Enriched Housing
Program.
1.1
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
1. ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Support and expenses
Contributions and grants received are measured at their fair values and are reported as
an increase in net assets at the time the contribution is made or the related services are
provided. The Organization reports gifts of cash and other assets as temporarily restricted
support if they are received with donor stipulations that limit the use of the donated
assets, or if they are designated as support for future periods. When a donor restriction
expires, that is, when a stipulated time restriction ends, or purpose restriction is
accomplished, temporarily restricted net assets are reclassified to unrestricted net assets
and reported in the statement of activities as net assets released from restrictions. Donor-
restricted contributions whose restrictions are met in the same reporting period are
reported as unrestricted support.
Expenses are recorded when incurred in accordance with the accrual basis of accounting.
Donated services and in-kind contributions
Periodically, volunteers donate time to the organization; however, no values for in-kind
amounts have been included in the financial statements since there is no objective basis
by which to measure such values. The fair value of donated property and other in-kind
contributions consisting of used equipment, miscellaneous household goods, and facility
use provided by an unrelated party, totaled $144,161 for the year ended June 30, 2008.
Donated property and facility use are reflected in contribution revenue and in rent and
supportive service expenses.
Agency transactions
The Organization receives funds from various government agencies and programs for
disbursement as rental assistance to individuals/families who meet specified conditions.
The Organization acts as an intermediary in these transactions and has no discretion in
determining how funds will be disbursed. In addition, any unused funds must be returned.
The receipt and disbursement of these funds are not reflected in the accompanying
statement of activities. During the year ended June 30, 2008, the Organization received
and disbursed $4,690,214 from various agencies and programs.
Cash equivalents and concentration of credit risk
For purposes of the statement of cash flows, the Organization considers all highly liquid
debt instruments purchased with an original maturity of three months or less to be cash
equivalents. Periodically throughout the year, the Organization maintained balances in
various bank accounts in amounts in excess of the federally insured limit.
7
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
1. ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Property and equipment
Purchased property and equipment are stated at cost; contributed property is recorded at
fair market value at the date of donation. Property and equipment are depreciated over
their estimated useful lives, ranging from 5 to 40 years, using the straight-line method.
Impairment of long-lived assets
The Organization reviews its long-lived assets for impairment whenever events or
changes in circumstances indicate that the carrying value may not be recoverable.
Recoverability is measured by a comparison of the carrying amount to the future net
undiscounted cash flow expected to be generated and any estimated proceeds from the
eventual disposition. If the long-lived asset is considered to be impaired, the impairment
to be recognized is measured at the amount by which the carrying amount exceeds the
fair value, as determined from an appraisal, discounted cash flows analysis or other
valuation technique. There were no impairment losses recognized during the year ended
June 30, 2008
Income taxes
The Organization is organized pursuant to the General Non-profit Corporation Law of the
State of California and as such is exempt from Federal income and California Franchise
taxes, as well as certain property taxes.
Property and equipment, net consists of the following:
Land
Buildings and improvements
Leasehold improvements
Furniture and equipment
Automobile
Less accumulated depreciation
$ 557,698
2,035,013
274,416
549,535
24,985
3,441,647
845,045)
$ 2,596,602
.11
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
3. RELATED PARTY TRANSACTIONS
In October 1991, Beyond Shelter Housing Development Corporation ("BSHDC") was
formed to assist in the development of low-income housing projects and to become a
general partner in various limited partnerships which own and operate low-income
housing projects. Certain members of the Board of Directors of the Organization are also
members of the Board of Directors of BHSDC. During the year, the Organization provided
accounting and consulting services to BSHDC. Included in other income is $54,000 for
services provided by the Organization to BSHDC. In addition, during the year the
Organization made advances to BSHDC which total $380,052 at June 30, 2008. These
advances are non-interest bearing and are expected to be repaid in 2009-
The Organization entered into agreements with six limited partnerships in which Beyond
Shelter Housing Development Corporation is a general partner to provide Social Services.
In accordance with the agreements, a total of $101,500 was charged to the partnerships
during the year ended June 30, 2008. Included in accounts receivable on the Statement
of Financial Position is $24,621 due from the partnerships.
4. LINE OF CREDIT
The Organization has a line of credit with Wells Fargo Bank which provides for borrowings
of up to $250,000. Interest is payable monthly at prime plus 1.5% (6.5% at June 30, 2008)
with the principal plus accrued but unpaid interest due on November 10, 2009. The line of
credit is collateralized by equipment. At June 30, 2008, the outstanding balance due on
the line was $100,000.
5. LONG TERM DEBT
The Organization IS obligated on a promissory note in favor of the City of Los Angeles in
the original amount of $400,000. Proceeds from the note were utilized for the acquisition
and rehabilitation of real property referred to as the Beyond Shelter Family Center (the
"Project") to provide childcare and family services to low and very low income families.
The non-interest bearing note is collateralized by the real property and is subordinated to
the related construction loan (see below). Repayment of the note is to be made in the
form of services, as defined in the agreement, over twenty years at the rate of $20,000
per year commencing upon the completion of the Project in May 2001. At June 30, 2008,
the outstanding obligation totaled $256,667.
pe
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
5. LONG TERM DEBT (CONTINUED)
The Organization is obligated on a promissory note in favor of the City of Los Angeles in
the amount of $520,000. Proceeds from the note were utilized for the acquisition and
rehabilitation of real property, referred to as the Courtyard Project, to provide temporary
housing for very low income families. The note is collateralized by the real property and is
non-interest bearing. Repayment of the note is to be made from residual receipts, if any,
of the Project commencing June 30, 2001 and annually thereafter. Residual receipts are
generally defined as Project revenues less operating costs and less payment to operating
and replacement reserves. An Operating Reserve and Replacement Reserve, as defined,
are required to be established once operations commence. The unpaid principal is due
and payable in September 2039. At June 30, 2008, the outstanding obligation totaled
$520,000.
In connection with the Courtyard Project, the Organization is obligated on a promissory
note in favor of the Department of Housing and Community Development "HCD" with
simple interest at the rate of 3% per annum. The note is collateralized by the Courtyard
Project and is subordinated to the above promissory note to the City of Los Angeles.
Repayments of the note will be made from residual receipts as defined in the related
agreement once the City of Los Angeles note is repaid. A regulatory agreement was
entered into governing the operations of the Courtyard Project. The unpaid principal along
with any accrued but unpaid interest is due and payable in December 2055. At June 30,
2008, the outstanding obligation totaled $209,016. Accrued interest of $43,292 is included
in accounts payable and accrued expenses at June 30, 2008.
6. COMMITMENTS
Operating leases
The Organization leases office space and office equipment under non-cancelable
operating 11'eases which expire between 20009 and 2013.
The Organization leases space to a third party for child development services at the
Beyond Shelter Family Center. The lease provides for monthly payments of $1,500
through 2012. The Organization also subleases certain office space at 1200 Wilshire in
Los Angeles to BSHDC. The sublease provides for monthly payments of $5,705 through
2010.
Rental income received during the year ended June 30, 2008 amounted to approximately
$86,458 of which $18,000 is included in other income and $68,458 was recorded as a
reduction of rent expense.
In 2008, the Organization entered into multiple leases for apartment units to serve as
temporary housing for participants of the Skid Row Families Demonstration Project. The
lease commitment for those apartment leases totaling $144,422 is reflected in the table
below. All leases are scheduled to expire in December 2008 and will be funded by a
housing assistance program award.
10
BEYOND SHELTER
NOTES TO FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2008
6. COMMITMENTS (CONTINUED)
Operating leases
At June 30, 2008, the aggregate future minimum lease payments due and sub -lease
income receivable under non - cancelable operating leases were as follows:
Years ending
Gross lease
Rental
74,459
June 30,
Commitment
Income
Net
2009
$ 560,684
($ 86,458)
$ 474,226
2010
215,826
{ 63,639)
152,187
2011
12
{ 18,000)
( 17,988)
2012
12
( 1,500)
( 1,488)
2013
3
-
3
Total
$ 7 ►'6, 537
606,940
7. OTHER INCOME
�iti ier income
includes the following:
Contract income (Note 3)
$ 101,500
Consultation income (Note 3)
74,459
Workshop income
6,277
Event revenue, net of expenses
183,969
Rental income (Note 6)
18,000
Program fee income
18,560
Miscellaneous income
3,380
Publication income
1,000
Interest income
11615
11
rrcvrvaAL
East San Gabriel Valley
Coalition for the Homeless
City of Baldwin Park
Community Development Department
Housing Division
Attn: Suzie Ruelas, Housing Manager
14403 E. Pacific Avenue
Baldwin Park, Ca. 91706
P.O. Box 93256
Industry ,Ca. 91715
St. Martin de Porres Center
1345 Turnbull Canyon Rd,
Hacienda Heights, Ca. 91745
Phone: (626) 333 -7204
Fax: (626) 333 -7260
E-Mail:esgvch@aol.com
1. We propose to act as a grantee for the Homelessness Prevention and Repaid Re- Housing
Program. The overall approach will be to use the intake from the East San Gabriel Valley
Coalition for the Homeless and other similar organizations to develop a data base for eli-
gible families for the program.
2. The East San Gabriel Valley Coalition for the Homeless is an organization that has been
working with the homeless to provide them shelter for the past 19 years. Currently we
operate a transitional house that has taken several families from the homeless roles. We
have an emergency Assistance Center that is open year round and provides services to
the homeless, which include, motel vouchers and Winter shelter program from 12/01 to
03/15 annually
3. Our experience has been to complete each project in a timely manner.
4. The project team will be on stream and fully qualified to assume the task required, such
as intake, case management, housing and administration of funds.
5. The contact person is Colleen L. Castellano (626) 333 -7204 esgvch @aol.com
Colleen L. Castellano, EAC Director
06/02/09
City of Baldwin Park
Request for Proposals
Cover Sheet
Homelessness Prevention and
Rapid Re- Housing Program
ProfJoser's Certification
Legal Name of Proposer: San Gabriel Valley Coalition for the Homeless
P.O. Box 93256, City of Industry, CA 91715
President/Chief Executive Officer: Angelica Michail, President
(626) 333 -7204 (626) 392 -4563 esgvch _aol.com
Office Phone Cell Phone E -mail Address
Pr ject Contact Person: Colleen Castellano Emergency Assistance Center
(626) 333 -7204 (626) 893 -9152 Cokiebell .aol.com
Office Phone Cell Phone E -mail address
Proposers Cost for Services: $300,000
The above named proposer hereby submits a proposal for funding from the City of Baldwin Park pursuant to a Request
for Proposal (RFP). The proposer warrants that all information in the proposal packet is true to best of his /her knowledge
and belief. The proposer further agrees to abide by all conditions and requirements of the RFP. The proposer also
understands that this proposal is the proposer's entire proposal and cannot be amended after submission, except as
provided for in the RFP.
Submit to:
City of Baldwin Park Community
Qevelopment Department Housing Division
Attn: Suzie Ruelas, Housing Manager
14403 E. Pacific Avenue Baldwin
Park, CA 91706
For Office Use Only
Date Received: By:
Statement of Qualifications
1. Identification of Respondent:
a. The East San Gabriel Valley Coalition for the Homeless is an organization that has
been working with the homeless to provide them shelter for the past 15 years. We
currently have four (4) paid employees, the Executive Director and three office personal
that currently perform similar services for other grantors. Currently we operate a
transitional house that has taken several families from the homeless roles. We have an
Emergency Assistance Center that is open year round and provides services to the
homeless, which includes motel vouchers. Over the past eleven (11) months we have
served 2,453 family units of which 554 were from Baldwin Park and an additional 2,567
individuals of which 677 were from Baldwin Park.
b. The resumes of the four employees are attached.
c. City of Baldwin Park — Funds for Motel Vouchers
I,AHSA - Winter Shelter
Kaiser Foundation — Motel Vouchers and general support
2. Homeless Service Experience
a. The East San Gabriel Valley Coalition for the Homeless has been receiving City,
County, and Federal Grants for the past 19 years.
b. The East San Gabriel Valley Coalition for the Homeless has been finding housing for
the homeless for 15 years through the Minter Shelter, Transition Housing and emergency
Assistance Center.
c. See I b above for those individuals who will be involved directly with the
implementation and administration of the HPRP.
1. Describe your agency's mission and discuss how the program proposed ties into the mission.
The ESGVCH is a coalition of local faith based groups, service organizations, businesses and
individuals of the East San Gabriel Valley dedicated to serving the homeless and those at risk of
homelessness. The Coalition feels strongly that all are called to turn attention beyond themselves
to those who suffer especially the poor, the hungry, and the homeless.
The purposes of ESGVCH are:
(a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the
homeless.
(b) To assist and support the efforts of the homeless and near homeless to regain the ability to
provide for themselves a stable home environment.
(c) To increase awareness of ESGVCH and homeless issues in our community.
(d) To foster partnerships with businesses, organizations and individuals to accomplish
T:Cf;VCH goals
(e) To receive and administer assets exclusively for charitable and educational purposes.
(f) To operate and act exclusively for charitable and educational purposes within the meaning of
Section 501 (3) c of the Internal Revenue Code of 1986, as amended.
Bringing in outreach services to the ESGVCI-I will increase the capacity of the organization to
meet the purposes outlined above to serve our target population, the homeless of E. San Gabriel
Valley. ESGVCH currently operates three programs to assist the homeless: (1) The Winter
Shelter Program (WSP); (2) The Emergency Assistance Center (EAC); Job's Shelter Transitional
House, Outreach Services will enhance the other three programs by facilitating clients' access to
our programs, and will further assist our clients with transportation to necessary appointments at
other assisting agencies, such as area housing programs, social service and government agencies
(DPSS, Social Sercurity Administration, DMV, food programs, and health programs. The
Outreach Services will also enhance our case management capacity significantly.
2. Describe your agency's prior successful experience working with the target population proposed in
this application.
Since its beginning ESGVCH has been operating the Winter Shelter Program annually. Other
homeless services have been added over the years including the Emergency Assistance Center
and Job's Shelter Transitional House. The Winter Shelter Program runs from December I"
through March 15`h each year. This shelter program is operated for two week periods at seven
different host churches. Those who receive help from this program receive more than a place to
stay, they are provided with food, clothing, personal hygiene items, health care and case
management and other social services. The Emergency Assistance Center began on a small scale
when located in Baldwin Park in the late 1990'x. The present operation in Hacienda Heights
opened its doors in 2000 with showers and hot meal capabilities. Clients are able to receive
emergency services including motel vouchers, bus tokens, gas vouchers, referrals and other
resources. Job's Shelter, our Transitional House was opened at its present location in July of
2002. The goal of this program is to assist families in breaking the cycle of homelessness and
transition to self - sufficiency and permanent housing.
Employees
Executive Director — Irene Kubo has held the position for the past five years after serving as
President of the Coalition for two years and Treasurer for one term. Kubo retired after 20 years
with Gaylord Container, Crown Zellerbach as sales service manager of their box division in City
of Industry. She also worked with her son for five years in a family owned computer software
company. In 2004 the company was sold and moved to Silicone Valley.
Kubo has worked with the homeless shelter program since the early 1990's when St. Thomas
Episcopal Church became one of the original host churches for the Winter Shelter in the San
Gabriel Valley. She coordinated the shelter program at St. Thomas and acted as the liaison
between St. Thomas and the ESGVCH.
Currently she is responsible for the administration of all three of the program areas in which the
ESGVCH is involved.
EAC Director — Colleen Castellano oversees the operation of the Emergency Assistance
Center, where she dispenses hot meals, hygiene supplies, clothes, counseling, bus tokens, -motel
and gas vouchers and all the necessary social service referrals to the homeless and at risk clients
who come to the center. Colleen has many years office experience after working in medical
offices and as a church secretary. She began working for the Coalition in 1999 and has honed
her people skills with daily interaction with the EAC clients. She is a compassionate and
dedicated worker who does not let the clients or their difficulties overwhelm her.
Volunteers from the community and the ESGVCH board help out at the center to relieve some of
the burden of the increasing daily stream of clients.
Office Staff — Maria Castenon assists at the office approximately 15 hours per week. She was
instrumental in getting the HMIS data program up and running for the Winter Shelter. She has
l
worked part-time for the Salvation Array in Whittler and currently devotes what time she can to
assist Colleen and act as backup when Colleen cannot be in the office.
Olivia Trana, is a retired teacher and a long time resident (27 years) of Baldwin Park where she
and husband Dennis, raised their family. Olivia has been a minister for 25 years and her vocation
has led to working with the homeless and children of special needs. Currently Olivia works
several days a week at the EAC office.
Winter Shelter: During the Winter Shelter season, from December 1st to March 15'h, it is
necessary to hire sufficient staff to handle a program of this scope. The contract calls for a
percentage of 20 clients to one staff member and as the number of shelter guests increase, the
number of staff must be increased. The number of employees range from 20 to 30 and includes
shelter staff, maintenance workers, transportation drivers, security personnel and case
management.
CLIENT INTAKE INFORMATION
The U.S. Department of Housing and Urban Development (HUD) requires that agencies
obtain intake data from each client/family served. Application intake must be taken on all
clients assisted with HPRP Funds. Supporting docurnentation is also required.
Does your agency obtain this information?
X Yes No
I MEMO 11
* Name Yes—x— No.
* Address Yes x No
* amity in which client last resided, Yes—x— No
* Number of family members. Yes--x— No
to Total family (household) income, Yes—x— No
0 Ethnicity Yes—x--- No
19 Female head of household Yes—,x,—No
However, if your agency is willing to accept the responsibility, obtain this inflormation and
retain supporting documentation for the required five years, the Executive Director mustl
certify to that effect below:
ME
Executive Director
Title
Date
Additional Documents
Attached are the addition documents requested except for the Budget Proposal. Because
the East San Gabriel Valley Coalition for the Homeless has a fiscal year end of June 30"�
the budalet for 2009 -201.0 has riot be Prepared yet. We have included the budget for
2008 -2009.
Board of Directors
See attached for the names of the Board of Directors and a brief resume of each. The
terms of all Board members expire in 2014.
i , 1 11 M.31MIvI1111111, ?111113111171i ,,�
President: Angelica Michail
Dixie Bateman
5/28/09
17951 Calle Barcelona
152 Leucadia Road
4 Officers
Rowland Heights, CA 91748
La Habra Hts., CA 90631
8 Directors
(626) 964-8601 (626) 290-5128 (0
(562) 697-3552
(7 for quorum)
amichail@sunbeitnetwork.coyn
dixiebatenian@verizon.net
Vice Pres. Connie Brehm
2238 Canyon Crest Dr. .
La Verne, CA 91751
(909) 596-7494 (909) 732-2887
ebrehm@apu.edu
Treasurer Juju C. Liu (2008)
17853 Calle Barcelona
Rowland Hts., CA 91748-3900
626-965-8215 (626) 622-0979 C
Jujtj91748(a' ),gmail.com
Secretary Nicole Burroughs (5/09)
11774 Craw Ave.
Chino, CA 91710
909 910-6100
nickyburroughs@hotmail.com
Robert McKennon
2605 S. Kiska
Hacienda Heights, CA 91745
626-336-8603 626-221 5885 (0
mckennonC/-�,roadrunnencom
Warren Parr (2008)
17824 Calle Aurora
Rowland Heights, CA 91748
626 965-4036
Parr3j&roaddrunnencom
—
Peter Battung (4/09)
16301 Balassi Rd..
Hacienda Heights, CA 91745
626 383-3704 (W) 626-330-1571 (H)
Diane Hesterman
1152 Hastings Ct.
San Dimas., CA 91773
909 599-8785 (H)
rhestermn&Liindds rLing com
Dave Klocksieben
2290 Lerona Ave.
Rowland Heights, CA 91748-3900
626-347-9744 (0
daveklockCq),msn.com
Donna McKennon
2605 S. Kiska
Hacienda Heights, CA 91745
626-336-8603 626-221 5885C)
i-nckennon@roadrunner.com
Michael Walters (4/09)
8275 Cornwall Ave.
Rancho Cucamonga, CA 91739
909 463-6909
ROCKEI'MAN 1701@gmaii.com
Executive Director — Irene Kubo
17024 Kirk View Drive
Hacienda Hts., CA 91745
626-965-4563 626-392-4563 (0
I ku tjo
�5 35 g a q .1c o m
EAC Director — Colleen Castellano
18648 La Guardia
Rowland Heights, CA 91748
(626) 893-9152 (0
Patrick Medlock, CPA
1199 S. Fairway Dr., Ste 11
Walnut, CA 91789-2832
(909) 598-8990 (W)
(909) 912-5691 (H)
(909) 556-3196 C
Fax: (909) 598-5291
patrickg,pwmedlockepa.com
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
BOARD OF DIRECTORS
1. Angelica Michail — President Joined the board in 2000. Currently, with her husband, owns
and operates a business brokerage firm. She is also an actuary. The board looks to her
expertise on matters relating to finances and insurance and organizational skills.
2. Vice President — Connie Brehm, PhD, RN, is a Professor of Nursing at Azusa Pacific
University. She has been active since 1997 and leads a team of nurses who bring health
services to the EAC and the Winter Shelter. A member of various community organizations,
Connie is a strong advocate for the homeless.
3. Treasurer —Juju Liu — After many years of working in the accounting field, she is currently
concentrating her efforts in community involvement with Toastmasters, Tai Chi and working
with the homeless. She has been very active in the past with Boy Scouts and PTA.
4. Secretary — Nicole Burroughs — Previous business owner, graduated from APU with
nursing degree. Involved in many community programs. With her medical and business
background, will be able to be a strong contributing member of the board.
5. Dixie Bateman — Board Member Nurse by profession. She is heavily involved with
disaster relief work, traveling where she is called all over the world. Her commitment to
community service is life long. Has been on the board for about 8 years.
6. Peter Battung — Board Member —Peter joined the board after working with the homeless as
a member of St. Martha's Catholic Church ministry program. He is a Mechanical Engineer,
worked with computers, research, development and statistical studies, planning and budgets
and brings many talents to the organization.
7. Diane Hesterman — Board Member Recently retired decorating specialist at a local
furniture store. She and her husband, Ralph have worked with the winter shelter for many
years through their church outreach program. Diane recently joined the board in 2006 and is
head of the Transitional House committee.
8. Dave Klocksieben — President and manager of SBSG, Inc. a company that operates a FedEX
franchise, provides financial counseling services, computer services, and home improvement
services. Became a board member in 2006, he brings a multitude of talents to the board.
9. Donna McKennon- Board Member With her husband, Bob, has been active in the
Coalition since its inception. Donna is retired from many years in business, currently on
Transitional House Committee.
10. Robert McKennon — Board Member - One of the founders of the Winter Shelter and the
Coalition, Bob is now retired from a successful business career. His experience and
knowledge of the homeless makes his participation invaluable.
11. Warren Parr — Recently elected to the Board of Directors, Warren comes with many years
of business experience and also many years of serving on church and community Executive
boards. He was the church liaison when his church, Redeemer Lutheran, was one of the host
churches for the Winter Shelter.
12. Michael Walters — Currently serving as a Hospice Chaplain. He became active with the
homeless while at Redeemer Lutheran and was site coordinator for the Winter Shelter for
one year. He has many skills in technology and has worked with other organizations
SCaVtr.H
budget 2008-2009
Refers to V-C 4 year hilstar y
Vr{4(lc7 #' #1€ ti#il iicu[1s
s t i °29aft C] #17 7 E i) 4tk a fi TH S('y_ JS
Income
r :r� c� e t.'�' i tf ; She! ter w
5 628
8t3t
599
5000
75'ti00
„8Q X33,
_.
LAH A lr§corne (Winter Shel ter }r
123, 5 {�
15%742
23 3��}
1 a�
�$� r9�
285000 (
city Grants
,
2f�5�
38159
fir'
g�
�
Grants
23.08
75.0
eCt
d 2
40000
.._..
�4i11
,..
Corporate/Organizations
5800;
_ a00
0
C 11€#F
4,4
€i820
.. ,
2
1054
800
2500
10600
l t#r�ctra.s #nc c; arts
43 4
8742,
5C��O i
5 000
Individual
16,x74
'1634 �
15000
295'2
1739
5000
250
2451
Concert Under Stars
X399
{ 1#
SI iVt� til4E #+4 +T L. aG��"+3 NK: 4i
'1.7413
*_^{
348
9 ...38
2930
4000
50
0OG
Total Income
312,765
371543
3,6490T
706
12 500
2050,
3 �t��a
11��
Expense
Personnel Expense
156,246
182167'
155975
173,56a�
9t�3
°,55C t=om
215000
?_ Administration
_._.
_..
i5 +r
4N
Auditor
3300
3575
3500
190
.
Bank ft,harg s
8
109
10
4380
2583
4WO
�
_ .
_
90
€
dues and Subscr`ptios
200
175
180
309
300i
300
�ran't Water
300
Z
30 }
300
500
{
5 iF#
i rt4GS r` �1f• : :F� ' expense
.nte n� ttwebslte
9 :
3
S °�00
� , �
� 20
15 t�
�TMif 9fi
t e F
�;tl acs
3,6_i7
4 7
4100
4120
2 0,00
51; Oc
lid :dwrwC�s{#iaLJ'S -
15
'K
-
; Expense
3
1 563
330 tF
3500
3.00
4,0001
Petty a
900
$fit. `�
J :.
.....
_
� 0r
i
588
ki
46",
tv
a'JL<tS,d
! !..ff ..._....
_. .
9 i
S Lr
-..
..
..
Or
y� C
-C xes a !x1 C ees
s
..al
i`wi, I4Yi w74.r`Iat iC.*r �:
'
9
p......
,...
,'f y
lif it i
Total Administration Expense
16,777
15,277
18,775
22736
15069
0000
2 500
Operations Expense
4
'180
s..
uO
950!
Food
2066
49079
5390
7 00
7000 ''
€ €€ .rar#c�
ge,
6,33 Y
8950
5795
3 0
_� X10
5000
asetf n <„
1.3951
8675
8300
9987
51,10'
14 0000'
14599''
#sent
19 t�ut3
# 9�2 Y
9200
2 �2Q0
96t��
Sz GCS ;
7690
Repairs
0314
45
500
3417
250
500
750
'13heller MOVIng -Expense
102
600
u39
( ri, f 5C
1379
..
, . ,1 " €00 ...
1 5 iOi ..
..
z
ti.1;7 a#, tk0,, €
L�#
,..
kC
1 09$
1 82
1 976
1J00,
i t
2000
:83
7961
513E
' °t
9�#,7i!
ri00
9�15
3 (.)Ci 2
2 360
25€7 ,
x'00
390
, &11)
3 00
t-
,
46 794
__10010
8,490;
55003
2 0' #,
000
1500
v 0
O s n ...
°"� r `iii
4e3349
3 901Gi
300f,3
69(x,?
t €Muett�
2.375
646,
2500
365,..
500
120 Cj
i t 4�
Total Non-Personnel Expense
t38,t26
#25,252.
!71,139
1,47839
205W
2 500
180000,
221000
is dYi"t YO..i...i "1.7t±
33,917
30227
.]t.'.V
J ' w
34000,
uR49000 . ,
iluc.rxur li exp/LAHSA
33
1
iTotaC Expense
298,324,
337991
362364
378386
129500
20606
36000
w li30tuti
Work Plan and Performance Schedule
1.Detailed Work Plan
A. Get the information out to all Baldwin Park citizens about the program through all
Baldwin Park Churches, Services Groups, similar Agencies and the City of Baldwin Park
by generating a brochure and distributing to all the above mentioned.
B. Set up eligibility requirements to meet below 50% of area median income,
(a) Employment status, if financially able to continue self support after our short or
medium term assistance
C. Assert if Short or Medium term assistance is needed
D. Obtain Rental history from Landlord or other sources
E. Inspect premises to insure regulations are met
F. Provide Case Management
G. Be prepared to supply rental assistance, security deposits, utility deposit and utility
payments , moving costs and Motel vouchers.
2. Performance Schedule
Depends mainly upon demand, we will need to assure that our project is properly ad-
vertised to reach all Baldwin Park citizens.
Determine time schedule to award 60% of grant funds to Baldwin Park citizens within
a two (2) year tilde h able with any remairlg funds to be allotted wiE11111 the 3rd year .
One of the Benchmarks will be the number of clients served, another the amount of
money disbursed within the proposed program budget. Since the actual cost of housing is
undeterminable now, we will be unable to give valid expectation as to when the funds will
be used up and the program terminated. However, we would expect to have provided a
level of care that the funds allocated would be used up within our proposed 2 year goal.
3. Proposed Cost of Services Requested
The proposed cost of services will be $300,000.00 . See attached Budget
4. Monthly Monitoring Report
The Coalition uses all the required data collecting procedures , we are also familiar
with HMIS data collection procedures All report required by Baldwin Park will be sent
on a timely basis, as proven in all past dealing with the City of Baldwin Park.
Board of Directors
See attached for the names of the Board of Directors and a brief resume of each. The
terms of all Board members expire in 2014. .
Board of Directors
See attached for the names of the Board of Directors and a brief resume of each. The
terms of all Board members expire in 2014.
Board of Directors
See attached for the names of the Board of Directors and a brief resume of each. The
terms of all Board members expire in 2014.
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
BOARD OF DIRECTORS
1. Angelica Michail — President Joined the board in 2000. Currently, with her husband, owns
and operates a business brokerage firm. She is also an actuary. The board looks to her
expertise on matters relating to finances and insurance and organizational skills.
2. Vice President — Connie Brehm, PhD, RN, is a Professor of Nursing at Azusa Pacific
University. She has been active since 1997 and leads a team of nurses who bring health
services to the EAC and the Winter Shelter. A member of various community organizations,
Connie is a strong advocate for the homeless.
3. Treasurer —Juju Liu — After many years of working in the accounting field, she is currently
concentrating her efforts in community involvement with Toastmasters, Tai Chi and working
with the homeless. She has been very active in the past with Boy Scouts and PTA.
4. Secretary — Nicole Burroughs — Previous business owner, graduated from APU with
nursing degree. Involved in many community programs. With her medical and business
background, will be able to be a strong contributing member of the board.
5. Dixie Bateman — Board Member Nurse by profession. She is heavily involved with
disaster relief work, traveling where she is called all over the world. Her commitment to
community service is life 'long. Has been on the board for about x years.
6. Peter Battung — Board Member —Peter joined the board after working with the homeless as
a member of St. Martha's Catholic Church ministry program. He is a Mechanical Engineer,
worked with computers, research, development and statistical studies, planning and budgets
and brings many talents to the organization.
7. Diane Hesterman — Board Member Recently retired decorating specialist at a local
furniture store. She and her husband, Ralph have worked with the winter shelter for many
years through their church outreach program. Diane recently joined the board in 2006 and is
head of the Transitional House committee.
8. Dave Klocksieben — President and manager of SBSG, Inc. a company that operates a FedEX
franchise, provides financial counseling services, computer services, and home improvement
services. Became a board member in 2006, he brings a multitude of talents to the board.
9. Donna McKennon- Board Member With her husband, Bob, has been active in the
Coalition since its inception. Donna is retired from many years in business, currently on
Transitional House Committee.
10. Robert McKennon — Board Member - One of the founders of the Winter Shelter and the
Coalition, Bob is now retired from a successful business career. His experience and
knowledge of the homeless makes his participation invaluable.
11. Warren Parr — Recently elected to the Board of Directors, Warren comes with many years
of business experience and also many years of serving on church and community Executive
boards. He was the church liaison when his church, Redeemer Lutheran, was one of the host
churches for the Winter Shelter.
12. Michael Walters — Currently serving as a Hospice Chaplain. He became active with the
homeless while at Redeemer Lutheran and was site coordinator for the Winter Shelter for
one year. He has many skills in technology and has worked with other organizations
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ESGVCH By -Laws
as of July 24, 2008
Article 1
Name
1. The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless
( "ESGVCH ").
Article 2
Purpose
2. The ESGVCH is a coalition of local faith based groups, service organizations, businesses
and individuals of the East San Gabriel Vallev dedicated to servinq the homeless and those
at risk of homelessness. The Coalition feels strongly that all are called to turn attention
beyond themselves to those who suffer especially the poor, the hungry, and the homeless.
The purposes of ESGVCH are:
(a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the
homeless.
(b) To assist and support the efforts of the homeless and near homeless to regain the ability
to provide for themselves a stable home environment.
(c) To increase awareness of ESGVCH and homeless issues in our community.
(d) To foster partnerships with businesses, organizations and individuals to accomplish
ESGVCH goals.
(e) To receive and administer assets exclusively for charitable and educational purposes.
(f) To operate and act exclusively for charitable and educational purposes within the
meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended.
Article 3
Board of Directors
3. Board of Directors
3.1 Duties and Powers. Except as specifically provided in the corporation articles of
Incorporation of ESGVCH or these By -Laws, the Board of Directors ( "Board ") shall be the
governing body of ESGVCH and all of its committees, employees, and agents. It shall
establish policies and rules for the operation of ESGVCH and shall provide direction
concerning financial and administrative operations, consistent with the By -laws.
3.2 Size. The Board shall consist of at least seven and not more than 15 Directors of the
organization to be elected for 5 year terms.
3.3 Length of Terms. Each Director may be re- elected for another term.
3.4 Restriction on Interested Persons. No interested person shall serve on the Board at
any one time. An interested person is (a) any person being compensated by ESGVCH for
services rendered to it within the previous twelve (12) months, whether as a full -time or part-
time employee, independent contractor or otherwise, excluding any reasonable
compensation paid to a Director as a member of the Board; and (b) any brother, sister,
ancestor, descendant, spouse, brother -in -law, sister -in -law, mother -in -law or father -in -law of
any such person.
3.5 Meetings of the Board
3.5.a Regular meetings of the Board shall be held at least once every quarter at a time
and place to be designated by the President.
3.5.b Special meetings may be called at any time by the President or two Directors.
3.5.c Notice. Notice of regular Board meetings shall be sent to the Directors at least 3
days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of
the time, place and purpose thereof either delivered personally or by telephone or sent by
US mail or electronic mail to each Director not less than twenty four (24) hours prior to the
meeting.
3.5.e Quorum. A majority of the total number of Directors then in office shall constitute
a quorum for the transaction of business.
3.6 Election Procedures. Each Director shall be elected for a 5 year term. The Board
shall nominate one or more individuals for each position to be filled. The Board shall elect
Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If
a Director's position is vacant due to a resignation or termination, a Director will be elected to
fill that position for the remaining term. Directors shall hold office for the term for which he
or she is elected or until such Director's resignation or termination.
3.7 Officers, Duties and Election. The officers of the Board shall be the President, Vice -
Presidents), Secretary, and Treasurer. The Officers shall be elected by the Board at the
Board meeting at least two (2) months prior to the end of the fiscal year. The Board may
elect or appoint other Officers as the Board may deem advisable. The Officers shall perform
such duties as set forth in these By -laws or as determined by the Board.
3.7.a President. The President shall be the Chief Executive Officer of ESGVCH. He or
she shall preside at all meetings of the Board. The President shall perform such other duties
and functions as shall be assigned to him or her by the Board. He or she shall be an ex-
officio member of all standing committees. The President shall, unless otherwise provided by
resolution of the Board, possess the power and authority to sign all certificates, contracts,
instruments, papers and documents in the name of and on behalf of ESGVCH.
2
3.7.b Vice- President(s). The Board may elect one or more Vice - presidents. The First
Vice - President shall perform the duties and exercise the powers of the President during the
absence or unavailability of the President. Each of the vice - presidents shall oversee specific
programs and responsibilities as determined by the Board. They shall have additional
powers and perform additional duties as shall be assigned by these By -laws or by the Board.
3.7.c Secretary. The Secretary shall keep the minutes of all meetings of the Board in
books provided for that purposes, attend to the giving or serving of all notices of ESGVCH
and sign with the President, in the name of ESGVCH, all contracts when authorized to do
so. The Secretary shall have charge of such books and papers as the Board shall direct, all
of which shall at all reasonable times be open to the examination of any Director, and shall
in general perform all the duties incident to the office of Secretary, subject to the control of
the Board. A copy of all the minutes shall be filed in the ESGVCH office.
3.7.d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and
shall have custody of all the funds and securities of ESGVCH, endorse on behalf of
ESGVCH for collection checks, notes and other obligations, and shall deposit the same to
the credit of the Corporation in such bank or banks or depositories as the Board may
designate; sign all receipts and vouchers for payments; enter or cause to be entered
regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all
moneys received and paid on account of ESGVCH, and whenever required by the Board
shall render statements of such accounts; shall , at all reasonable times, exhibit the books
and accounts to any Director; and shall perform all acts incident to the position of Treasurer,
subject to the control of the Board. The Treasurer may select an authorized representative to
perform one or more of the above duties.
3.8.Vacancies
3.8.a Absences. Should any Directors miss three (3) consecutive meetings without due
cause, the President may declare the position vacated.
3.8.b Resignation and Termination. Should any Directors resign or otherwise terminate
his or her membership on the Board, a successor may be elected by the majority of the
Board (at a Board meeting) to fill the vacancy.
3.8.c Replacement. Replacement Directors shall serve the remainder of the term.
3.9 Bond of Officers and Directors. All Officers or Directors of ESGVCH, if required to do
so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties,
in such penalties and with such conditions and security as the Board shall require.
ESGVCH shall assume the cost of providing any bond required hereunder.
3.10 Compensation of Directors. No Director of ESGVCH shall be compensated for the
performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed
for expenses incurred on behalf of ESGVCH.
3
Article 4
Executive Director and Staff
4 The Board shall employ an Executive Director who shall manage the daily affairs of
ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as
a non - voting ex- officio member of the Board.
Article 5
Committees
5 Committees
5.1 Creation of Committees. The Board will create a committee for each of the program
areas of ESGVCH. The Board may create ad hoc committees as needed. Committee
chairs must be Directors.
5.2 Program Committees. The main program areas for ESGVCH are: Emergency
Assistance Center (EAC), Winter Shelter (WS) and Transitional Home (TH). The
responsibility of each committee is to oversee its program so it accomplishes the program
objectives.
5.3 Other Committees. The Board shall designate the responsibilities, duties and powers
for each committee it creates. Each Committee shall exist to carry out the purposes of
ESGVCH.
Article 6
Miscellaneous Provisions
6 Miscellaneous Provisions
6.1 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer
and assignment shall be specifically approved by the Board of Directors and shall be
executed on behalf of ESGVCH by such officers or agents as may be specifically authorized
by the Board.
6.2 Execution of Instruments. All ESGVCH instruments and documents including, but not
limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders
for the payment of money shall be signed by the treasurer and one other authorized
signature.
6.3 Adjourned Meetings. A majority of the Directors present, whether or not a quorum,
may adjourn any meeting to another time and place. Notice of such adjourned meeting shall
be given even though the time and place thereof are announced at the meeting at which the
adjournment is taken.
4
6.4 Participation in Meeting by Telephone or Email. By oral or written permission of a
majority of the Board or of a committee designated by the Board may participate in a
meeting by means of conference telephone or similar communications equipment by means
of which all persons participating in the meeting can hear each other. Participation in a
meeting pursuant to this Section constitutes presence in person at the meeting.
6.5 Construction and Definitions. Unless the context otherwise requires, the general
provisions, rules of construction and definitions contained in the General Provisions of the
California Nonprofit Corporation Law and in the California Nonprofit Public Benefit
Corporation Law shall govern the construction of these By -laws.
6.6 Non - profit Status. ESGVCH may not engage in any activity of a commercial nature
that would violate its status as a non - profit organization as defined in existing laws.
ESGVCH may not engage in any partisan political activity.
6.7 Conduct of Meetings. Meetings shall be conducted according to Robert's Rules of
Order.
6.8 Nondiscrimination. ESGVCH shall not discriminate in employment, membership, or
registered use against any person on the basis of race, color, gender, religion, creed, age,
disability, or sexual preference.
Article 7
DlssoWtIO 1
7.1 General. In the event of dissolution of ESGVCH, all the assets, real and personal, shall
be distributed to such charitable organization or organizations as are qualified as tax exempt
under Section 501 (c ) 3 of the Internal Revenue Code or 1986, as amended, or
corresponding provisions of any subsequent federal income tax laws as the Board shall
determine. Any such assets not so disposed of, for whatever reason, shall be disposed of
by order of a Court with appropriate jurisdiction to such organization or organizations as said
Court shall determine, which are organized and operated exclusively for charitable
purposes.
7.2 No inurement. No part of the net earnings of assets of ESGVCH shall be distributed to
or inure to the benefit of any Director of ESGVCH, contributor, or private person.
Article 8
Fiscal Year
8 Fiscal Year. The fiscal year of ESGVCH shall be from July 1 to June 30 of the following
year.
5
Article 9
Amendments, Rules and Regulations
9.1 Amendments. These By -laws may be altered or amended at any duly called meeting of
the Board at which a quorum is present by a majority vote, provided that written notice
naming the substance of the proposed amendment has been sent to each Director at least
ten (10) days in advance of the date of the meeting, unless such notice is waived by all the
Directors.
9.2 Rules and Regulations. The Board may adopt additional rules and regulations, general
or specific, for the conduct of their meetings, and additional rules and regulations, general or
specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule
or regulation shall be inconsistent with or in contravention of any provisions of the Articles of
Incorporation or these By -laws.
9.3 Periodic Reviews. These By -laws shall be reviewed periodically.
Revised on July 24, 2008
0
IX,
-(A' flit` Sta ol,
St a t
C C,
c x
f.
a c c,
IX,
-(A' flit` Sta ol,
ARTICLES OF iNCORPORATION OF
EAHT SAN GALIRIEL `,',ALLEY COALITION
FOR THE HOMELESS
11 ", r- " 1 - I �
11%, 1 WK: it y
F f
A California Nonprofit Public Benefit Corporatj lo"o ""
PC sxv�n 6:
The name of this corporation is:
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELES8
sm
T h i ors t i o n icy a n o C "..' r p . � t- J,
organizetj for hen private gain of any pers - on, it W,
fWlarliZed under the Nonprofit Public Benefit Corporstloo jjw
pub! W and charitable purposes, lle public and cjjaj*jt:abj,,
Of the corporation are to provide fOr the needs of the honcl,,,
the San Gahriel Valley and to educate the public concernj,,
needs.
This Corporation is arganin&I exclusiv---,'y
religious, anj educational purpooes within the meaning of Se,
tjQ
of the internal Revenne Code of 1986 oil the
i correspord
provisc n off
any, future witew states
Notwithstanding any other provision of these Articles, r
corporation shall not, except to an insubstantial degree, cngagn zr
any activities or exercise any Powers that- are not W furthoranc,
Of the purposes of this corporation. and the corporatLon sn,13
carry on any other activities naz purmitted to Ise
a corporation exempt from federal income tax under Sactjo,,-!
501 (0) (3) of the Internal Revenue ame of or
provision , any
(b) future United states Qterna2 revenue law ot
by a corporation, contributions to which are deductible unde--
SGWInn 1.70(c) (2) of tho interral Revenue Codo of jqqG
corresponding provision o E an y LU tit W 1, c-, d a , t
revenue law.
The naMn and aadrea5 011[fornia ot the
WiLial aqent for service of prowshn is:
RONALD j. SACHS
2056 Lynbrook,
Hacienda Heights, California 91745
(a) No substantiai part of the activitivn; ot "As u000:01 ir"-,
shall consist of lobbying or propaganda, or othei- wise artumpti,,
influence legislation, OxCept as provided in Section Internal Revenue Cod
a n d 0 501(h)
; o rp rj of
participate in or intervene in (including Publishinq or Not
ing statements) any Political campaign on behalf of or in 0
tion to any candidate for public office. ppa,
(b)
All corporate property is irrevocably dedicatea Ln
Purposes
set forth in
Article 2
abrve.
,*o
of this
corporation
shall inure
to,
part.
the 1�enefi
directors,
trustees,
Eicers,
y
to individuals.
of
private
shareholders or memb
(0) On the winding up and dissolution of this corporatic,'
after Paying or adequately providing for the debts, objjgatj,,,
liabilities; of tile corporation, the remaining
be distributed to Such organizations organjae,-
corporation shall
and operated exclusively for charitable Purposes which h,,
-exempt status under Section 501(c) (3) V
established their tax
Internal Revenue Code Of 1986, or the corresponding provisicn
any Sture
State's j,
established n revenue
their tax.exemy Status under sectioH 23701d of t
Wifornia Revenue and Taxation Code, Or thO cOrrespoWng xe7rjn-,'
of any future California revenue and
1 101 ths person whose name is subscritod bejow, I ar the n0k:
ln"WrWr Of EAST SAN GABRIEL VALLEy COALITION FOR THE HOME!
and hava executed these Articles Cf 1nourpayation, Th,
Articles Of incorporatiQ ary,my act And deed.
Executed c,,,n
Ca. furniq, Hacienda HyightA
1 declare that the foregoing is truq.and—m,orrect.
SACHS G&JAW-AGA
fNTERNAL REVENUE SERVIC-E,
& 0. ROX 250?
OTNCINNATI, OR 45201
fj IT
EAST SAN CABRIEL VALLEY COALITION
FOR THE HOMELESS
PO h 11256
CITY OF INDUSTRy, CA 91715-3256
Dear Applicant:
DEPARTMENT OP THE TREAPik''',
Employer identification Numb,,:
95-4508436
DW -
1705326572309''7
contact Person:
SHAMNDEA VREW 104 0107'�
ContaCt Telephone Nunher,
j877) 029-SSOG
Public Charity Statuh:
Our letter dated April 1995, stated you would be exempt from Federal
income tax under section soi (c) (3) of the Internal Revenue Code, and you wouj,�
be treated as a public charity, rather than as a private foundation, d"Ving
an advance ruling period,
Based on the information you submitted, YOu are Cl-a,,ssified az;, a
under the Code section listed'in the heading ot this letter. sincf', ycvr
exem& "tus was WL under consideration, you continue to be clasnif],d
an argan"atiOn txemPt from Federal Income tax under section min (ij
f"'nde
Publication 5j7, Tax Exempt status fOr YOur Organization, provid,,
informati, ahouL yr,,, OWES and responsibilVies as an excupt
yOu may request a "Pr Q Calling tQ, f r
fHoo) R29-3670 Unformation is also available on our interuet W,t Sj,,
WWW.1rS.qoV'
it YOU have geneld! quennons about exempt
rull-free number sh<wm in the beading,
YKase knop Lhis joLLer in Your permanent records,
Sincerely yours'.
AIR
MW
Robert Choi
Director, Exempt
Rulings and Agreements
Named Insured and Mailing Address:
East San Gabriel Valley Coalition for th
PO Box 9]256
City Of Industry, CA 91715-3256
Producer: 2
Shaw, Moses, Mendenhall & 625 �e158----
South Pasadena, CA 91030
Contact: TaoePeterson
Phone:(626)799-7813
Insurer: Philadelphia Indemnity Insurance Company Fox: (626)799-8784
Policy Period From: 11/12/2008 To: 11/12/2009
Proposal Valid Until: 11/12/2008 at 1z:n1f`m. Standard Time at your mailing address shown above,
'
Product: Non Profit Production Uoderwritar: Rosecrans, ChhstupherA. Submission Type: New Business
Underwriter: Anderson, Monica C.
IN RETURN FOR THE P4YMENTOFTHEPF�Ek1|UKY. AND SUBJECT TO ALL THE TERMS DF THIS POLICY,
vvE AGREE WITH YOU TO EXTEND INSURANCE AS STATED |N THIS PROPOSAL.
THIS PROPOSAL CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM I,,:;
INDICATED. TH/��REK�iUK� MAY 8E SUBJECT T(]ADJUSTMENT.
Commercial Property Coverage Part
Commercial General Liability Coverage Part
Commercial Auto Coverage Part
The Total Premium includes Federal Terrorism Risk Insurance Act
in the amount of:
TOTAL $ 3,067.00
The premium shown is subject tothe following. terms and conditions:
-Property Elite Enhancement is included.
-Business Income with Extra Expense isincluded in the Property Elite Enhancement
upto$1QO,000.
-General Liability Deluxe Endorsement is included.
DATE (MM(DDfnYn
AWQHW� CERTIFICATE OF LIABILITY INSURANCE 2118/20�09
INFORMATION
1PRODUCER (626)799-7813 FAX: (626)799-8784 THIS CERTIFICATE IS ISSUED AS A MATTER. OF
8Shaw Moses Mende:mhall & Associatea ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
625 Fair Oaks ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Suite 158 1
South Pasadena CA 91030 INSURERS AFFORDING COVERAGE NAIC #
INSURED .. I
wsupzRA:Philadelphia Insurance
East San Gabriel. Valley Coalition fear the INSURER S.,
P.0, Box 93256 1 7EE1
City of Industry CA 93256
INSURER E7
T'HE POLICIES OF INSURANCE; LISTED iSTED BELOV4 HAVP, BEEN 7
ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. ANY
REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,
T-4E INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUR_JF rT rn Al I TW;= Tizo&m
INSR
I.m
DD
MAY
TYPE OF INSURANCE
REQUCEQ JLY P6 I
19 "6ims-
...POLICY
-
DATE
-
POLICY EXPIRA -no
--DATE fUUMDNY)
— _
LIMITS
GENERAL
LIABILITY
EACH QCCURBENQ
S 1,000,000
A
X
1-01 4MERGIA1. GENERAL_'LABIUIY
CLAIMSMAL)f_ FRI OCCUR
PHPK363430
11/12/2008
11/12/2009
DAMAGE TO RENTED
-PREMISES fEa
i 100,000
MED FXP 'Ar' One
.=RSOW& $, ADV I
$ 11000,000
GFNERAL AG GREGATE
$ 3,000,000
r—
GEFCL AGGREGA7E IMIT APPUES PER-
X
X POLICY "'C
PRODUCTS - CC,f/1F_,'QP AGG
3,000,000
'4
At
AUTOMOBILE
LIABILITY
COMBINED SINGLE LJWT
ANY AU1()
(Ea acc4enill
q,
ALL OWNED AL_U7 3S
BODILY INJURY
SCHEDULF13 AUTOS
iPerpmo"I;
FilRED AUTOS
BOCILY INJURY
NCN-CWNf�.0 At�TOS
;Peraccident}
S
PROPERTY DAhAAGF
AUTO ONLY -EA ACCIDENT la
S
GARAGE LIABILITY
I
ANYAUTO
OT4ER THAN Fa AQQ,
S
AUTO ONLY
Is
I
EXCESSIUMBRELLA LIABILITY
_AGG
BEENCE Is
CCCLR MADE
AGGREGATE
I
DEDUCTIeBLE
] 4111-Nil�),IF
li!
i r
S
WORKERS COMPENSATION AND TI /- 1
EMPLOYERS! LIABILITY i 0
ANY r1ROPR!ETOR,PART1qER
, � EXECUTNIE EL. EACH ACCIDENT iS
EXCLUDED?
is yes cescr . UnLer E.L. DISEASE - EA EMPLOYEE'S
"P_,MAL PROVISIONS beb_ F,L DISEASE - POLICY LIMIT Is
A OTHER DIRECTORS & OFFIcFas PHS0337573 -
8/5/2009 1 S3., o0o,
LIABILITY o00 �rE+sat®
loymm= P=actica
ESCRIPTION OF OP'ERATIONSiLOCATIONSNEHICLESIEXCLUSIQN$ ADDED BY ENDORSEMENVSpECIAL PROVISIONS
EXCEPT 10 DAYS ?OR NOU-PaymFNT or PRE21TUM
J_K, I IFICATE HOLDER
FOR INYORMIATION PURPOSES ONLY
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
30* DAYS VMTI-N NOTICE To THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT
FAILURE TO DO So SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
RD 25 (200,108)
3025 ID ACORD CORPORATION 1988
SCHEDULE OF INSURANCE
FOR
[Komi a N V Lola 111"s 11 to 1 [6331, 01
IN
ROBIN — Account Rep. J.ACKLEY
COMPANY
POLICY NUMBER DESCRIPTION
TERM
PREMIUM
PHILADELPHIA DIRECTORS & OFFICERS LIABILITY INCLUDING
08/05/08
$1,483
INDEMNITY F-MPL()v ENT PRACTICES
TO
INSURANCE
08/05/09
Direct Billed
COMPANY Statutory Workers Compensation
By Company
$1,000,000 Directors & Officers Liability
PHS0337573 1,000,000 Employment Practices Liability
1,000,000 Aggregate — All Parts
0 Retention — Directors & Officers Liability
1,000 Retention — Employment Practices Liability
VE ASK THAT YOU NOT ACCEPT THE ABOVE SCHEDULE OF INSURANCE POLICY AS A COMPLETE DETAIL OF POLICY
-ERMS. A SCHEDULE CAN NEVER REPLACE THE POLICY AND THE ACTUAL POLICY LANGUAGE WILL GOVERN THE
;COPE AND LIMITS OF COVERAGES INVOLVED.
-------------------------------------------------------------------------------------------------------------------------------------------------------------
SHAW,. MOSES, MENDENHALL & ASSOCIATES
INSURANCE AGENCY
625 FAIR OAKS AVENUE, SUITE 158, SOUTH PASADENA. CA 91030
(626) 799-7813 Phone (626) 799-8784 Fax
License OD94511
An ACCO III tar 7cv C'Orpor'"lion
CertIfied Public AcCluYZi IWS
East San Gabriel Valley Coalition for the Homeless
We have audited the accompanying statement of financial position of East San Gabriel Valley
Coalition for the Homeless (a nonprofit corporation) as of June 30, 2008 and 2007, and the
related statements of activities, functional expenses, and cash flows for the years then ended.
These financial statements are the responsibility of the Organization's management. Our
responsibility is to express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audits provide a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30,
2008 and 2007, and changes in its net assets and cash flows for the years then ended in
conformity with accounting principles generally accepted in the United States of America.
Covina, California
December 23, 2008
358 South Oak Park Rd • Suite 200 • Covina, CA 91724 -3674 . (626) 915 -7666 • Fax (626) 331 -7607 • email Covina a?FRRcpa.com
722 Arrow Rte . Suiie 520 • Rancho Cucamonga, CA 9 1 73 0 -4 840 • (909) 944 -0085 e Fax (909) 948 -2719 • email 12cpa.ci>m
www.FormanRichterRubin.com
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
Pages
Independent Auditors' Report 1
Financial Statements
Statement of Financial Position
Statement ofActivities
J-4
Statement of Functional Expenses
5
Statement of Cash F|ovva
6
Notes to Financial Statements
7-S
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF FINANCIAL POSITION,
ASSETS
CURRENT ASSETS 2008 2007
Cash $ 96,617 $ 120,127
Certificates of deposit 60,000 -
Grants receivable 6,255 12,479
Prepaid expenses 3,062 1,316
TOTAL CURRENT ASSETS 165,934 133,922
FIXED ASSETS (Notes 2 and 3) 1,575 2,468
OTHER ASSET
Deposit 500 -
TOTAL ASSETS $ 168,009 $– 13"o
Accrued expenses 6,593 2,305
NET ASSETS
Unrestricted 106,416 99,085
Temporarily restricted net assets 55.000 35,000
TOTAL NET ASSETS 161,416 134,085
rOTAL LIABILITIES AND NET ASSETS $—j=%m $ 115'�90
The accompanying Notes to Financial Statements
are an integral part of this statement
-2-
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF ACTIVITIES
Year Ended June 30, 2008
(With Comparative Totals for the Year Ended June 30, 2007)
The accompanying Notes to Financial Statements
are an integral part of this statement
-3-
Temporarily
Unrestricted
Restricted
2008
2007
REVENUE
Government contracts and grants
$288,863
$ -
$288,863
$258,581
Public contributions
89,635
20,000
109,635
75,839
Program income
1,937
-
1,937
2,099
Contributed supplies
239,166
-
239,166
83,109
In-Kind donations
10,937
-
10,937
-
Interest income
1,886
-
1,886
1,408
TOTAL REVENUES
632,424
13 ILA, f% A A
V VVV
fow 5) 12. A 1- 2 4
4
421,036
EXPENSES
Program services
625,093
-
625,093
431,031
CHANGE IN NET ASSETS
7,331
20,000
27,331
(9,995)
NET ASSETS, BEGINNING OF YEAR
99,085
35,000
134,085
...144,080
NET ASSETS, END OF YEAR
!=_55,M
$U-1,41-
q
"=34,0$�
The accompanying Notes to Financial Statements
are an integral part of this statement
-3-
EAST SAN ABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT ACTIVITIES
Year Ended June 30, 2007
REVENUE
Government contracts and grants
Public contributions
Program income
Contributed supplies
Interest income
TOTAL REVENUES
EXPENSES
Program services
CHANGE IN NET ASSETS
NET ASSETS, BEGINNING OF YEAR
NET ASSETS, END OF YEAR
Temporarily
Unrestricted
Restricted
2007
$258,581
$ -
$258,581
75,839
35,000
110,839
2,099
-
2,099
83,109
-
83,109
1,408
-
1,408
421,036.
35;000
456,036
431:031
-
431,031
(9,995)
35,000
25,005
109, 080
-
109,080
$_ -99
$-.35,000
$1 �
The accompanying Notes to Financial Statements
are an integral part of this statement
w
Depreciation
Dues and subscriptions
Equipment rental
Insurance
Licenses and permits
Maintenance and repairs
Motel vouchers
Office
Outside service
Payroll taxes
Postage
Professional fees
Rent
Staff expenses
Storage
Supplies
Telephone
Transportation
Utilities
Wages
TOTALS
EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS
STATEMENT OF FUNCTIONAL EXPENSES
JUNE 30, 2008 and 2007
$ 349,191 $ 18,449 $ 257,453 $ fi25,093
June 30, 2008
Emergency
Transitional
Winter
Total Program
Assistance
Housing
Shelter
Services
$ 893 $
$
- $
893
300
300
-
15,002
15,002
4,070
10,154.
14,224
93
20
113
1,512
205
12,099
13,816
21,771
-
10,749
32,520
5,735
276
928
6,939
1,481
-
1,030
2,511
4,598
13,100
17,698
384
191
575
10,809
-
14,310
25,119
3,600
16,000
-
19,600
99
-
801
900
912
-
912
1,824
240,139
536
7,890
248,565
2,413
-
1,261
3,674
6,914
37
68,307
75,258
-
1,395
-
1,395
43,468
-
100,699
144,167
$ 349,191 $ 18,449 $ 257,453 $ fi25,093
The accompanying Notes to Financial Statements
are an integral part of this statement
-5-
June 30, 2007
Emergency
Transitional
Winter
Total Program
Assistance
Housing
Shelter
Services
$ 893 $
$
- $
893
175
175
-
13,796
13,796
2,555
10,713
13,268
345
-
345
715
338
8,080
9,133
20,332
-
13,278
33,610
3,739
179
3,918
1,190
478
1,668
4,187
15,714
19,901
588
-
588
1,292
-
4,592
5,884
2,425
16,800
-
19,225
-
-
945
945
775
-
316
1,091
84,324
379
6 991
01.694
1,530
-
r
820
2,350
4,833
179
46,724
51,736
-
1,646
-
1,646
43,754
115,411
159,165
$ 173,652 $
19,342 $
238,037 $
431,031
The accompanying Notes to Financial Statements
are an integral part of this statement
-5-
EAST SAN GABRIEL VALLEY OR THE HOMELESS
STATEMENT OF CASH FLOWS
Years Ended June 30, 2008 and 2007
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of certificates of deposit (60,000) -
NET INCREASE (DECREASE) IN CASH (23,510) 19,455
CASH, BEGINNING OF YEAR 120,127 100,672
CASH, END OF YEAR 96,617 �_120J27
�.
Cash paid during the years for:
Income taxes $
Interest $
The accompanying Notes to Financial Statements
are an integral part of this statement
01
2008
2007
CASH FLOWS FROM OPERATING ACTIVITIES
Change in net assets
$ 27,331
$ 25,005
Adjustments to reconcile change in
net assets to net cash from operations:
Depreciation
893
893
(Increase) decrease in grants receivable
6,224
(9,446)
(Increase) decrease in prepaid expenses
(1,746)
698
(Increase) in deposit
(500)
-
Increase in accrued expenses
4,288
2,305
NET CASH PROVIDED BY
OPERATING ACTIVITIES
36,490
19,455
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of certificates of deposit (60,000) -
NET INCREASE (DECREASE) IN CASH (23,510) 19,455
CASH, BEGINNING OF YEAR 120,127 100,672
CASH, END OF YEAR 96,617 �_120J27
�.
Cash paid during the years for:
Income taxes $
Interest $
The accompanying Notes to Financial Statements
are an integral part of this statement
01
NOTES TO FINANCIAL STATEMENTS
•-• 1 1/S • 1f "
1. Organization and Nature of Activities
East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the
Homeless) is a non- profit, tax - exempt organization based in the San Gabriel Valley area
of California. The primary purpose of the Organization is to serve the needs and expand
the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV
Coalition for the Homeless was incorporated as a nonprofit. organization under the laws
of the state of California on September 7, 1994. The Organization provides the following
program services:
Emergency Assistance
Transitional Housing
Winter Shelter
T he Organization is supported primarily through grants and contributions. The Winter
Shelter is operated between December and March and receives funding from the Los
Angeles Homeless Services Authority and federal funding from the Emergency Food
and Shelter Program. The Emergency Assistance Center is operated year -round and
provides food, clothing, and hygiene products, among other services to at -risk and
homeless persons. The transitional housing program assists families in transitioning to
permanent homes through life skill education, intense case management, and financial
counseling.
2. Summary of Significant Accounting Policies
The significant accounting policies followed by the Organization are summarized below.
Basis of Accounting - The financial statements have been prepared on the accrual
basis of accounting.
Net Assets - The net assets of the Organization and changes therein are classified and
reported as follows:
Unrestricted net assets — Net assets that are not subject to donor - imposed
stipulations and that may be expendable for any purpose in performing the primary
objectives of the Organization.
Temporarily restricted net assets — Net assets subject to donor - imposed
stipulations that may or will be met either by actions of the Organization and /or the
passage of time. As the restrictions are satisfied, temporarily restricted net assets
are reclassified to unrestricted net assets and reported in the accompanying
financial statements as net assets released from restrictions.
Permanently restricted net assets — Net assets for which the donor has stipulated
that the principal be maintained into perpetuity. Generally, the donors of these
assets permit the Organization to use all or part of the income earned on related
investments for general or specific purposes. There were no permanently restricted
net assets at June 30, 2008 and 2007.
-7-
Years Ended June 30, 2008 and 2007
2. Surnmary of Significant Accounting Policies (continued)
Support and Revenue - The Organization receives its grants and contracts from
various Federal and State Agencies. Support received from these grants and contracts
are recognized in the period earned. The Organization also receives donations from
public and private foundations, fundraising events and other sources and recognizes
these revenues when earned.
Contributions — Non - reciprocal contributions received are recorded as unrestricted,
temporarily restricted or permanently restricted support depending on the existence
and /or nature of any donor restrictions.
Contributed materials are recorded at their fair market value where an objective basis is
available to measure their value. Such items are capitalized or charged to operations as
appropriate. At year end there is an indeterminable amount of donated goods on hand
for distribution.
Contributed Services - During the years ended June 30, 2008 and 2007, the value of
contributed services meeting the requirements for recognition in the financial statements
was $10,937 and $0, respectively for contributed accounting services.
Grants Receivable - The Organization considers its grants receivable to be fully
collectible; accordingly, no allowance for doubtful accounts is required. If amounts
become uncollectible, they will be charged to operations when that determination is
made.
Cash and Cash Equivalents - For the purposes of statement of cash flow, the
Organization considers all highly liquid debt instruments with an initial maturity of three
months or less to be cash equivalent.
Incorire Taxes - The Organization is exempt from federal and state income taxes under
Section 501(c) (3) of the Internal Revenue Code and Section 23701(4) of the California
Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is
included in the financial statements. In addition, the Organization has been determined
by the Internal Revenue Service not to be a private foundation within the meaning of
Section 509(x) of the Code.
Fixed Assets - Fixed assets are recorded at cost. or donated fair market value.
Depreciation is provided on a straight -line basis in amounts sufficient to amortize the
cost of the assets over their estimated useful lives of five to seven years.
The Organization capitalizes all expenditures for property, furniture and equipment in
excess of $500.
Use of Estimates - The preparation of financial statements in conformity with generally
accepted accounting principles requires management to make estimates and
assumptions that affect the reported amounts of assets and liabilities at the reporting
date and revenues and expenses during the reporting period. Actual results could differ
from those estimates.
NOTES TO FINANCIAL STATEMENTS
2. Summary of Significant Accounting Policies (continued)
Functional Allocation of Expenses - The costs of providing the various programs and
other activities has been summarized on a functional basis in the statement of activities.
Accordingly, certain costs have been allocated to the programs and supporting services
benefited.
Certain reclassifications have been made to the prior year's amount in order to conform
to the current year's presentation.
Fixed assets consist of the following:
Furniture and officP equipment, purchased
Furniture and office equipment, donated
Total Furniture and office equipment
Accumulated depreciation
Net Fixed Assets
2008
2007
$ 2,765
$ 2,765
1,830
1,830
4,595
4,595
3,020
2,127
Depreciation expense for the years ended June 30, 2008 and 2007 was $893. Normal
repair and maintenance costs are expensed as incurred.
The depreciation policies followed by the Organization are described in Note 2.
Included in investments is $35,000 in temporarily restricted contributions for the
purchase of a passenger van.
1• r M •
The Organization leases its office facilities under month -to -month operating. leases. Total
rent expense related to these leases for the years ended June 30, 2008 and 2007 was
$3,600 and $2,400, respectively.
The Organization leases two apartments for the transitional housing program. The rent
expense related to these leases for the years ended June 30, 2008 and 2007 was
$16,000 and $16,800, respectively.
N
W -I *ztalj
�L
TO:
FROM:
DATE:
SUBJECT:
PURPOSE:
Consent Calendar
Proposed Reduction in Interest Rate for Baldwin Park Commercial
Loan Program and Compliance with the Plan
The purpose of this report is to request the City Council to consider an amendment to the
Administrative Plan to the Baldwin Park Commercial Loan Program for a proposed lower
interest rate, in accordance with Economic Development Administration rules and to
consider the adoption of Resolution lNo. 2009 -030, certifying that the City is administering
its commercial loan program in accordance with the Administrative Plan.
BACKGROUND:
The Baldwin Park Commercial Loan Program was established in 1979 to provide low
interest loans to businesses within the City of Baldwin Park. The overall objective of the
loan program is to broaden the City's tax base through expansion of existing commercial
businesses and to create and retain jobs.
In October 1980, the City received funding from the Economic Development Administration
(EDA) to administer a Revolving Loan Fund (RLF) Commercial Loan Program. Since that
time, the City has not received any additional funds for the loan program from EDA. Funds
used to continue operating the program have been derived from program income.
DISCUSSION:
Since the inception of the EDA Commercial Loan Program in 1980, a total of 145
commercial loans have been issued in the amount of $3.9 million to start -up, retain and
expand local businesses and nearly 500 private- sector jobs have been created or saved in
Baldwin Park through our EDA Commercial Loan Program.
In accordance with our Administrative Plan for the Baldwin Park Commercial Loan
Program, we are allowed to charge a borrower an interest rate of 5 %.
In October 2008, EDA amended its rules and now allow the RLF programs to charge an
interest rate to be the lower of 4% or 75% of the prime interest rate as listed in the Wall
Street Journal.
Staff Report EDA Plan
July 15, 2009
Page 2 of 3
Therefore, in accordance with the new EDA language 13 CFR 307.15 ( c), the minimum
interest rate we are allowed to charge is 2.45 %, which is 75% of the Wall Street Journal
prime interest rate. Today's Wall Street Journal prime interest rate is at 3.25 %.
In order to be allowed to use this reduced interest rate of 2.45 %, we would need to amend
our Administrative Plan to include this new provision for the lower rate.
Adding this amendment to our Administrative Plan for the lower interest rate would make
the program more competitive and marketable so that we could secure more loans to
businesses in the community. This would help us sell more loans for businesses that are
seeking to, for example, improve or expand their business, use working capital, create or
retain jobs, purchase new equipment or inventory.
The commercial loan program assists small 'businesses that do not have an opportunity for
funding elsewhere. The business, however, must show a satisfactory credit rating. The
maximum loam amount available is $75,000 at a 1 v year -year loaf term. According to our
guidelines, the application requirements for the commercial loan program include: 1) a
completed application, detailing the use of the loan, 2) two bank - denial letters, 3) a
business plan, including brief history on the business, 4) Federal Income Tax Returns for
two - fiscal years, 5) collateral pledged to secure loan as a secondary source of repayment,
and 6) cash flow and income projections.
Below are examples of eligible and ineligible uses of loans through the commercial loan
program, including but not limited to:
Eligible Uses:
• Structural Repairs (i.e. Roofs, Walls) and Expansion (i.e. office addition)
• Electrical System Repairs
• Plumbing, Heating and Air Conditioning system installation and repairs
• Fagade remodeling
• Basic amenities (painting, flooring and window coverings)
• Install, repair or replace exterior signs
• Purchase Business vehicles, inventory, equipment and or machinery
• Bill consolidation
• Working Capital
Ineligible Loans:
• Any and all personal expenses or debts
• Business or Personal travel
• Personal Vehicles
• Apartment house repairs
Staff Report EDA Plan
July 15, 2009
Page 3 of 3
Administrative Plan Annual Certification
Currently, the City operates the EDA commercial Loan Program in accordance with its
approved Administrative Plan.
The EDA requires that all grantees certify annually to the EDA in the form of a resolution
that the program is being operated in accordance with the Administrative Plan. The
resolution certifies that the program is being administered in compliance with the guidelines
as outlined in its Administrative Plan.
In addition, as mentioned above, we propose to bring for City Council consideration an
updated Administrative Plan, as required by EDA rules.
The proposed reduction in interest rate will make the commercial loan program more
competitive an -a' assist businesses with loans during these challenging economic times.
Staff recommends that the City Council:
1. Authorize staff to amend the Administrative Plan for the Baldwin Park Commercial Loan
Program to include the provision allowing for the reduction in interest rate of 2.45% in
accord with Economic Development Administration Rules; and
2. Adopt Resolution No. 2009- 030, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK FINDING THE CITY TO BE IN COMPLIANCE WITH THE
ADMINISTRATIVE PLAN FOR THE BALDWIN PARK COMMERCIAL LOAN
PROGRAM."
ATTACHMENTS
Attachment "A" - Resolution No. 2009 -030
Resolution No. 2009 -030
RESOLUTION NO. 2009 -030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK FINDING THAT THE CITY TO BE IN
COMPLIANCE WITH THE ADMINISTRATIVE PLAN FOR
THE BALDWIN PARK COMMERCIAL LOAN PROGRAM.
WHEREAS, the Economic Development Administration (EDA), acting as the
agency for the United States adopted Revolving Loan Fund Guidelines for cities
receiving federal funds to implement revolving loans; and
WHEREAS, the EDA requires that cities annually determine that they are
conforming to the guidelines as set forth in the Administrative (Annual) Plan; and
WHEREAS, the EDA requires that all grantees are required to submit an Annual
Plan certification; and
WHEREAS, on July 15, 2009 the City Council of the City of Baldwin Park held a
public meeting.
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That the City of Baldwin Park has taken all actions reflected
on their Revolving Loan Fund Administrative Plan for the Baldwin Park Commercial
Loan Program, and that the City of Baldwin Park is in conformance with all applicable
requirements.
SECTION 2. That the City Clerk shall certify to the adoption of this
Resolution and shall forward a copy of this Resolution to the EDA.
PASSED AND APPROVED this 15th day of July 2009.
MANUEL LOZANO, MAYOR
ATTEST:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
1, LAURA M. NIETO, CIVIC, Deputy City Clerk, of the City of Baldwin Park, do hereby
certify that the foregoing Resolution No. 2009 - 030 was duly and regularly approved
and adopted by the City Council of the City of Baldwin Park at a regular meeting
thereof, held on the 15th day of July, 2009 by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
Ir I I Z [all I M 110 M 1:30:
ABSENT: COUNCILMEMBER:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
1
11 -1 "
BALDWIN
P A • R, K
I i 0
JUL �
tt,g
ITEM Na
CITY OF BALDWIN PARK
Honorable Mayor and Members of the City Council
Manuel Carrillo Jr., Director of Recreation and Community Services ' .
July 15, 2009
SUBJECT: AWARD CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES
PURPOSE
The purpose of this report is to request the City Council award a contract for janitorial
services to United Maintenance Systems.
BACKGROUND
in accordance ice with City Code, a request for proposals was prepared and presented at their
City Council meeting on June 3, 2009 and publicly posted. Nine (9) companies participated
in a mandatory meeting held on June 19 regarding the janitorial services, and seven (7)
submitted proposals. The proposals were opened on July 6, 2009 at 9:00 a.m. at City
Hall, Second Floor Lobby. The lowest responsible proposer was United Maintenance
Systems, which currently provides satisfactory janitorial services for the City.
The Request for Proposal specifications reflected the City Council's vision to reduce costs
and create efficiencies without compromising quality. Following this vision, staff took a
proactive approach and individualized each facility to reflect days of operation for each
specific building and the need to maintain proper janitorial services. As a result of this re-
evaluation, there was a savings of $2,845.00 monthly, $34,140.00 annually and an overall
cost savings of $68,280.00 for the twenty -four (24) month period when compared to the
current contract. Additional savings can be obtained if the City chooses to extend the
contract four (4) additional years from initial two -year (2 -year) contract for a grand total
savings of $204,840.00 for the duration of the contract. In addition to the negotiated
agreement, no cost of living increase is calculated into the agreement. Those significant
savings will leave the City with more resources that can enhance, sustain or add future
valuable services. Listed below are bids received and opened on July 6 t
Contractor Monthly Bid Amount
United Maintenance Systems $9,785.00
Great Cleaning Services $11,295.00
Century Maintenance Inc. $11,654.00
Continental Building Maintenance Inc. $12,991.00
Bell Building Maintenance $13,981.00
Merchants Building Maintenance, LLC $14,054.69
PBS $19,208.00
Because the successful proposer is the City's current janitorial provider, a formal notice to
proceed will not be needed. Also, the effective date of the new agreement will be July 15,
2009, and that agreement will terminate the existing agreement with United Maintenance
Systems as of that date. In that way, the City will be able to take the benefit of the costs
savings immediately upon the Council's approval of this contract.
FISCAL IMPACT
The current budget has sufficient monies allocated for janitorial services. The expenditure
of this contract will be for a period of twenty -four (24) months at $9,785.00 per month. The
City has the option to extend the contact four (4) additional years of the initial two (2) year
agreement.
RECOMMENDATION
It is recommended that the City Council:
1. Award the Janitorial Service Contract to United Maintenance Systems for a monthly fee
of $9,785.00 for a period of twenty -four (24) months; and
2. Exclude Notice to Proceed and commence services July 15, 2009; and
3. Authorize the Mayor to execute the contract.
Attachment: Agreement
AGREEMENT
THIS AGREEMENT made and entered into this 15th day of July 2009 by and
between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "CITY ")
and UNITED MAINTENANCE SYSTEMS, a California Janitorial Company
(hereinafter" CONTRACTOR "):
WITNESSETH:
The parties hereto do agree as follows:
(1) RECITALS: This Agreement is made and entered into with respect to the following
facts:
(a) CITY has heretofore requested proposals for janitorial services as specified
herein and accordance with the Request for Proposals; and
(b) CONTRACTOR has a proposal to provide such services; and
(c) The City Council of CITY has heretofore determined, in accordance with all
applicable laws, CONTRACTOR'S proposal best serves the public interest
and has awarded an agreement to CONTRACTOR to provide such services;
and
(d) CONTRACTOR is fully qualified to perform the work as hereinafter described.
(2) CONTRACTOR DOCUMENTS: The following documents, incorporated herein by
this reference shall constitute the contract documents referred to in this Agreement.
(a)
(b)
(c)
(d)
(e)
(f)
Notice Inviting Sealed Proposals dated
Introduction and Instructions to Proposers
Parts 1 — 4 of the Request for Proposals dated
Contractor's Proposal dated
Workers Compensation Certificate
Liability Insurance Certificate
(3) NATURE OF WORK: CONTRACTOR agrees to furnish all materials, tools,
equipment, apparatus, transportation, labor and service necessary to perform and
complete in a good and workmanlike manner the services in the manner designated
in the Agreement and the contract documents.
(4) TERM OF AGREEMENT: This Agreement shall commerce on the effective date
and shall be valid for a period of twenty -four (24) months thereafter. The Agreement
may be terminated at anytime by a majority vote of CITY's City Council. The
Agreement shall not be assignable or transferable by either party without the
express written consent of the other party. CITY reserves the right to negotiate an
extension to the initial contract for four additional twelve -month (12- month) periods
prior to expiration of the contract.
Page 1 of 3
01067/0001/69974.01
(5) INDEMNIFICATION: CONTRACTOR shall hold harmless, defend and indemnity
CITY and City's officers, agents and employees against all claims, demands, actions
and suits brought against any of them arising from CONTRACTOR'S actions or
omissions related to this Agreement.
(6) APPLICABLE LAW: This Agreement shall be governed by the law of the State of
California.
(7) ATTORNEY'S FEES: If any legal action is taken related to this Agreement by either
party, then the prevailing party shall be entitled to recover reasonable attorney's fees
and court costs.
(8) INTEGRATED AGREEMENT: This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this
Agreement. All prior or contemporaneous agreements, understandings,
representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement
based solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material. As of the
effective date of this Agreement that certain agreement for janitorial services
currently between City and Contractor shall be terminated by mutual consent.
(9) EFFECTIVE DATE: This Agreement shall be effective on July 15, 2009.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the day and year first above written.
Date: , 2009 By:
ATTEST:
Deputy City Clerk
Manuel Lozano, Mayor
[Signatures continued on Page 3]
01067/0001/69974.01
Page 2 of 3
Contractor: United Maintenance Systems
Signaturec,,
P�7un- Ja Lee
Name
President
-4-,
"Xa2
-r (ignature
Bo Lee
Name
Secretary
Title
[NOTE: If the contractor is corporation we need to have two officers of the
corporation sign the agreement]
26
P - A - R - K
TO:
FROM:
DATE:
SUBJECT:
PURPOSE
CITY OF BALDWIN PARK
Honorable Mayor and Members of the City Council
Edwin "William" Galvez, Director of Public Works
July 15, 2009
1 "
I r
'JUL
ITEM N.
r
O!.
REPORT STAFF
NOTICE OF COMPLETION - MODIFICATIONS TO THE
PREPARATION OF THE CALTRANS HOV PROJECT
ITY YARD IN
This report requests that the City Council consider accepting the improvements
performed at the City Yard as completed by the contractor, Mark S. Drop Sr.
Corporation.
BACKGROUND
On May 6, 2009, the City Council awarded a construction contract to Mark S. Drop Sr.
Corporation in the amount of $58,900 to perform modifications to the City Yard facility in
preparation of the frontage road relocation on Garvey Avenue related to the Caltrans
HOV lane widening on the 1 -10 freeway.
DISCUSSION
This project consisted of modifications to the City Yard Facilities including the relocation
of an automated entry gate, demolition and replacement of a masonry wall, and other
related work. The work has been completed, and this clears the way for Caltrans to
realign Garvey Avenue. Once Garvey Avenue is realigned, construction of the HOV
lanes may commence.
During 2008, City staff negotiated with Caltrans an amount the City should receive as
fair compensation for acquiring a 12 -foot strip of land and for facility modifications at the
City Yard to accommodate the Caltrans I -10 HOV project. Caltrans has since acquired
the property and will soon begin construction on Garvey Avenue.
On March 3, 2009, the City received payment from Caltrans for $197,200 which
includes the property value of $100,000 and facilities modifications for $97,200 as
approved by the City Council.
Notice of Completion - City Yard Modifications Page 2 of 2
July 15, 2009
Payment by Caltrans to the City for the Yard modifications initiated the effort to engage
a contractor and complete the work. In addition, Caltrans indicated they would like to
exercise the Temporary Construction Easement (TCE) which meant construction would
soon begin and the City Yard would need the entry gate relocated. The contractor has
completed all the work to the satisfaction of City staff.
FISCAL IMPACT
There is no adverse impact on the General Fund. There will be a positive revenue to
the General Fund which will be determined after all costs related to the yard relocation
effort is completed. Out of the $97,200 set aside for yard modification costs, the final
construction costs by Mark S. Drop was held to the contract amount of $58,900. The
balance of $858 800 will serve to coder othgr minnr cost and the remaining amount may
go to the General Fund as revenue.
RECOMMENDATION
Staff recommends that the City Council accept the project as complete and authorize
staff to issue a Notice of Completion.
ATTACHMENTS
Contract with Mark Drop Corporation
CONSTRUCTION CONTRACT
AGREEMENT
THIS AGREEMENT, made and entered into this 6th day of May , 2009 , by and
between CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter
referred to. as "CITY" and Mark S. Drop Corporation- "CONTRACTOR."
WITNESSETH:
That the CITY and the CONTRACTOR, for the consideration hereinafter named,
mutually agree as follows:
1. The complete Construction Contract / Agreement consists of the Contract
Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by
reference. In case of conflict between the Contract Documents, the precedence of
documents shall be as established in the Special Provisions.
2. CONTRACTOR shall perform everything required to be performed, shall
provide and furnish all the labor, materials, necessary tools, expendable equipment, and
all utility and transportation services required for the following work of improvement:
City Yard Facilities Modification _ (the "Work of Improvement") all in accordance
with the Contract Documents and Contractor's Proposal dated April 23, 2009.
. CONTRACTOR agrees to perform all the work and furnish all the materials at his
own cost and expense necessary to construct and complete in a good and workman-
like manner and to the satisfaction of the City Engineer of the CITY, the Work of
Improvement in accordance with the plans, specifications, and Contract Documents (the
"Specifications") therefore prepared by City's Engineering Department and adopted by
"the City Council.
1 CITY agrees to pay and CONTRACTOR agrees to accept in full payment for
this Work of Improvement the stipulated sum of Fifty Eight Thousand Nine
Hundred Dollars ( $ 58,900.00 ).
CITY agrees to make monthly payments and final payment in accordance with
the method set forth in the Specifications.
4. CONTRACTOR agrees to commence construction of the Work of
Improvement within ten (10) days after issuance of a Notice To Proceed, and to
continue in a diligent and workman-like manner without interruption, and to complete the
construction thereof within (thirty - 30 - working days) from the commencement date
stated in the Notice to Proceed.
GA170 ProjectsT C Num-TitleUOOM07 YardGateRelocate\3A Agreement.doc C-1
5. Time is of essence of this Contract, and it is agreed that it would be
impracticable or extremely difficult to ascertain the extent of actual loss or damage
which the CITY will sustain by reason of any delay in the performance of this
Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages
to the CITY the following sum: Five Hundred Dollars ($250.00) for each day's delay
beyond the time herein prescribed for finishing work as further detailed in Section 6 -9 of
the Specifications. If liquidated damages are not paid, as designated by the CITY, the
CITY may deduct the amount thereof from any money due or that may become due the
CONTRACTOR under this Agreement in addition to any other remedy available to
CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay
caused by the failure of a public utility to relocate or remove an existing utility required
for the performance of this Contract.
6. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds
approved by the CITY, one in the amount of One Hundred Percent (100 %) of the
Contract price, to guarantee the faithful performance of the work, and one in the amount
of One Hundred Percent (11009/'o) of the Contract price to guarantee payment of all
claims for labor and materials furnished. This Contract shall not become effective until
such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to
the release of the performance and payment bonds or the retention payment, furnish a
warranty performance and payment bond equal to at least ten percent of the final
contract price or $ 1,000, whichever is greater.
IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER
and CITY CLERK of the CITY have caused the names of said parties to be affixed
hereto, each in triplicate, the day and year first
r i C��•
ATTEST:
Q
ITY CLERK
GA170 Projectsi2 C Num- Title\2009 -007 YardGaleRelocale13A Agreement.doc
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License# 462377
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PROPgSA_), YaOF BALDWIN `" ° "E
°ATE
PARK
T � 626 -960-3650
� 04 -23 -09
STREET
I JOB NArnE
13135 E. GARVEY AVE
PO# C17YBP -2
CITY. STATE, ANO ZIP CODE
BALDWIN PARK, CA 91706
JOB LOCATION
13135 GARVEY AVE.
ARCHITECT IpATE OF PLANS JOB PHONC
MARK Sr. I 04 -23 -200911 untUAMGAwiZ 1(626) B13 -5251
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOA:
JOB DESCRIPTION
(1) ATTN: WILLIAM GALV —"
CAL TRANS CITY YARD GATE PROJECT TO RE— CONSTRUCT A NEW
GATE AND NEW DESIGNED ENTRY FOR THE CITY OF BALDWIN PARK
MAINTENANCE YARD.
DESCRIPTION OF SITE WORK:
(A) PREPARE BID AND DRAWINGS AS NEEDED FOR DESIGN BUILD
OF NEW DRIVEWAY ENTRANCE NOTIFY DIG ALERT BEFORE
START OF CUTTING, DEMO & REMOVAL $ NIC
(B) LAYOUT AND SAW CUT ALL AREAS FOR REMOVAL
REMOVE, DEMO AND HAUL AWAY ALL AREAS OF EXISTING BLOCK
ASPHALT AND SHRUBS
TRIM BACK EXISTING CAR PORT COVER LEr f FOR POSSIBLE
STORAGE OR MOTORCYCLE PARKING $ 19,200.00
(C) ADD NEW DRIVEWAY CONCRETE BLOCK WALLAS PER DESIGN PLAN
(PARTIAL SECTION LEFT T OUT) TO ALLOW OLD GATE TO STILL FUNCTION
DURING ENTIRE CONSTRUCTION PROJECT
INCLUDES 1 TRIP BACK TO CLOSE UP WITH BLOCK WALL
AFTER INSTALL OF NEW GATE $ 11,500. DO
(D ADD NEW CONCRETE GATE CONCRETE: FOOTING FOR ROLLER TRACK
INCLUDES GATE MOTOR PAD
INCLUDES NEW STEL GATE POST
INCLUDES CONCRETE PUMP AND MATERIALS $ 8,500.00
(E) PATCH BACK ONLY ASPHALT ENTRANCE AREA AT 4 SIDES AS NEEDED
STRIPING AS NEEDED.
We Propose hereby to furnish materiaiand labor— complete in accordance with above specifications, for the.sum of:
SEE PAGE TWO dollars fS .00 )
PAYMENT TO BE MADE AS FOLLOWS'
—._ —
Alt mnr { Q nt tl tv l)e v apedlbC All —k to Da rnrnp o in won l warkrnenXke
rzwmna w.aean - aaanar.a Qnr u.no.row.dK.s A..y.n.r.rra., ar a..,nr an ua„ WAFW s. DROP SR.
eooro Qecnlu --1m 9 re--1 be e.eemea Dray uoonwhr.�n oraors. erb v+nt wooenn n Authorized Signature
cnerQ na Elora the canare. AlteQnemenu corntngenvnon prWev.amtleme waeNys ;
txy«w our mm.ot. o.,emr:ca -ary arcn. w,oaao .na m. -ar nea.�nry.,.,ur.n�. Dar «o,xars n.n luuy NOTE: This proposal eroy be
vowretl M W arrzmsnY Gompenmipn brwrenrs.
withdrawn by us if not accented within days.
Acceptance of Proposal - The above prices, specifications, and
conditions are satisfactory and are hereby accepted. Youareauthorizedto Signature ask C Drop
S
do the work as specified. Payment will be made as outlined above.
5 �R Agry,9Bianee: Signature
Proposal & Contract Patio No. of Pad— .
(F) NEW APPROX. S' TALL X 19' 2X 4 FRAMED STEEL ROLLER GATE AS
PER PLAN INSTALLED AND POWDER PAINTED
ADD NEW 4' WIDE LE--T SIDE GATE PANEL TO MATCH (AT BUILDING)
4'X S'OFFICE— BUILDING WINDOW COVERED W11 SAME $ 8,500.00
(G) NEW HI—TECH ULTRA PREMIER GATE MOTOR
EXTERIOR NUMBER ENTRY CONTROL/ INTERIOR NUMBER ENTRY REMOTE,
NEW KNOX FIRE BOX (KEYED STYLE)
1 E)
RELOCATE EXISTING CITY HALL ENTRY SWIPE CARD READER CONTROL
$ 6,900.00
(H) ADD NEW RAZOR WIRE ONLY AT TOP OF NEW GATE
ADD NEW RAZOR WIRE ONLY AT NEW FRONT WALL
TOTAL OF ABOVE: $ 58,9001.00
(M) CONTRACTOR MANAGEMENT AND PROFIT 15% 8,635.00
TOTAL OF ABOVE: 67,735.00
(N) 017'I'VENDOR DISCOUNT $ —4,417.50
(0) PROJECT MATERIALS /VENDOR DISCOUNTS $ —4,417.50
TOTAL OF ABOVE: E8,900.00
WE PrOIDOSE nerepyto fumtsri majerratand labor— complete fnaccor-dance with above specifications, forthe.sum of:
FIFTY — EIGHT THOUSAND NINE HUNDRED DOLLARS 00/1 DD— 56790C.00)
PAYMENT TO BE MADE AS FOLLOm:
A. -I . g B, n0 t —041— All
Iel A,, Ab<rAlro11 M MARkS. DROP SR.
Authorized Signature
NOTE: This Proposal truly be
withdrawn by US if not accepted withir, days.
Acceptance of Pro ' posal - The above prices, specifications, and
conditions are satisfactory ana are hereova=epted. You are autrionzed to
do the Work as specified. Payment will be made as outlined above. Sionature --16EL S, Drop Sr
Signature aAf Y-A_7
MARY, G2C.545. 1 325
MARK 5. DROI 5r.-DT'F.
1 3237 C. GAPV'_y Ave.
5PLDWIN PARK, CA 7DJ
KPORATION
EMAIL: USAMSDS(gyAHoa.c:c)M
Lir-ense# 4GZ377
"Following the Path of Growth"
PROPOSAL SUBMITTED TO
C17Y OF BALDWIN PARK
PHONE
62TS-960-3656
PATE
I D4-23-09
STREFT,
JOB NgME
13135 E. GARVEY AVE
PO# C17YBP-2
CITY, STATE. AND ZIP CODE
JOB LOCATION
BALDWIN PARK, CA 91706 i
i 3135 GARVEY AVE.
ARCHITECT
S0.TE OF PLANS
J08 "IN,
MARK Sr,
04-23 -20091
WILLIAM GALVEZ
(E326) 813 -5251
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR:
(F) NEW APPROX. S' TALL X 19' 2X 4 FRAMED STEEL ROLLER GATE AS
PER PLAN INSTALLED AND POWDER PAINTED
ADD NEW 4' WIDE LE--T SIDE GATE PANEL TO MATCH (AT BUILDING)
4'X S'OFFICE— BUILDING WINDOW COVERED W11 SAME $ 8,500.00
(G) NEW HI—TECH ULTRA PREMIER GATE MOTOR
EXTERIOR NUMBER ENTRY CONTROL/ INTERIOR NUMBER ENTRY REMOTE,
NEW KNOX FIRE BOX (KEYED STYLE)
1 E)
RELOCATE EXISTING CITY HALL ENTRY SWIPE CARD READER CONTROL
$ 6,900.00
(H) ADD NEW RAZOR WIRE ONLY AT TOP OF NEW GATE
ADD NEW RAZOR WIRE ONLY AT NEW FRONT WALL
TOTAL OF ABOVE: $ 58,9001.00
(M) CONTRACTOR MANAGEMENT AND PROFIT 15% 8,635.00
TOTAL OF ABOVE: 67,735.00
(N) 017'I'VENDOR DISCOUNT $ —4,417.50
(0) PROJECT MATERIALS /VENDOR DISCOUNTS $ —4,417.50
TOTAL OF ABOVE: E8,900.00
WE PrOIDOSE nerepyto fumtsri majerratand labor— complete fnaccor-dance with above specifications, forthe.sum of:
FIFTY — EIGHT THOUSAND NINE HUNDRED DOLLARS 00/1 DD— 56790C.00)
PAYMENT TO BE MADE AS FOLLOm:
A. -I . g B, n0 t —041— All
Iel A,, Ab<rAlro11 M MARkS. DROP SR.
Authorized Signature
NOTE: This Proposal truly be
withdrawn by US if not accepted withir, days.
Acceptance of Pro ' posal - The above prices, specifications, and
conditions are satisfactory ana are hereova=epted. You are autrionzed to
do the Work as specified. Payment will be made as outlined above. Sionature --16EL S, Drop Sr
Signature aAf Y-A_7
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: July 15, 2009
SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2009 -033,
ORDERING THE ASSESSMENTS FOR THE CITYWIDE LANDSCAPING
AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY
2009 -2010
12110;M]
The purpose of this report is to outline the required Public Hearing and subsequent
adoption of a resolution ordering the annual levy and collection of assessments related
to the Citywide Landscaping and Lighting Maintenance District, FY 2009 -2010 (LLMD or
District).
Over the last decade, the District has been utilized to cover the costs of providing
maintenance and improvements to the street lighting, traffic signal, and landscaping
operations in the public right -of -way.
On July 1, 2009 the City Council adopted Resolution No. 2009 -027 which approved the
Engineer's Report for the LLMD, declared it's intent to levy and collect assessments,
and set a date and time for the public hearing (July 15, 2009). The Public Hearing
notice was posted as required.
DISCUSSION
The purpose of the LLMD is to generate revenues for the financing of the maintenance
and operational costs associated with traffic signals, street lights, and landscaping.
Every year, the City Council has authorized the preparation of an Engineer's Report,
has held a public hearing, and has ordered the assessments. Assessment amounts
this year will be the same as levied last year and in the previous decade.
Resolution No. 2009 -033, Ordering Assessments for LLMD FY 09 -10 Page 2 of 3
July 15, 2009
FISCAL IMPACT
The District's anticipated revenue and expenditures are summarized in the following
table:
FY 2009 -10 Budget
Estimated Beginning Balance 07/01/2009 $103,600
FY 09 -10 Estimated Revenue
Assessment Revenue FY 2009 -2010 $910,700
County Ad Valorem Tax $774,000
Penalties I ata Taxes, Earnings $93,500
Total Revenue $1,778,200
FY 09 -10 Projected Expenditures
Street Lighting
$590,700
Landscaping
$840,000
Traffic Signals
$285,000
Total Expenditures
$1,715,700
FY 09 -10 Operating Reserve / Deficit $62,500
Projected Balance 06/30/2010
Beginning Fund Balance $103,600
FY 09 -10 Revenues $1,778,200
FY 09 -10 Expenditures $1,715,700
Projected Fund Balance 06/30/2010 $166,100
The FY 2009 -2010 Budget was developed under the assumption that revenues from
the LLMD would not significantly change. The assumed revenue level is shown in the
table above. This fund has a beginning balance operating reserve of $103,600 and an
ending balance estimated to be $166,100. Therefore, the approved FY 2009 -2010
Budget does not require a General Fund transfer into the LLMD fund.
Resolution No. 2009 -033, Ordering Assessments for LLMD FY 09 -10 Page 3 of 3
July 15, 2009
RECOMMENDATION
It is recommended that the City Council:
Hold a Public Hearing, and after considering testimony, waive further reading, read by
title only, and adopt Resolution No. 2009 -033 entitled, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE
ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2009 -2010, AND AUTHORIZING THE LOS ANGELES COUNTY
ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX
BILLS."
ATTACHMENT
Resolution No. 2009 -033
RESOLUTION NO. 2009 -033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2009 -2010, AND AUTHORIZING
THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL
ASSESSMENT TO THE PROPERTY TAX BILLS
WHEREAS, the City Council has previously ordered the formation of
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT No. 2007 -1 (hereinafter
referred to as the "DISTRICT ") pursuant to the terms and provisions of the
"Landscaping and Lighting Act of 1972" being Part 2 of Division 15, of the California
.qtnnPtc and Highways (rorrIP; and
WHEREAS, the City Council has adopted Resolution No. 2009 -027 approving
the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets
and Highways Code and Article XIIID of the State Constitution, declaring its intention to
order the annual levy and collection of assessments, and giving notice of the time and
place for a Public Hearing on the questions of the levy of the proposed assessments;
and
WHEREAS, the City Council has heard all testimony and evidence, and is
desirous of proceeding with the levy of annual assessments for the District.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the City Council hereby orders the maintenance work
performed on the District as set forth in the Engineer's Report for FY 2009 -2010, and
orders the annual levy and collection of assessment of the District as shown and
described in said report and declaration of intention.
SECTION 3. That the adoption of this Resolution constitutes the levy of the
assessments for the fiscal year commencing July 1, 2009 and ending June 30, 2010.
SECTION 4. That the Los Angeles County Assessor, which collects
assessments on the City's behalf, shall enter on the Assessment Roll the amount of the
assessments, and said assessments shall then be collected and the net amount of the
assessments shall be paid to the City Treasurer of the City of Baldwin Park.
nesoiunon ivo. �uvy -udd
Page 2 of 2
SECTION 5. That the City Treasurer has established a special fund known as
the "CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING DISTRICT
FUND" into which the City Treasurer shall place all monies collected by the Tax
Collector pursuant to the provisions of this Resolution.
SECTION 6. That a certified copy of the assessment and diagram shall be filed
in the office of the City Engineer, and a certified copy of the diagram and assessment
roll filed with the Los Angeles County Assessor, together with a certified copy of this
resolution upon its adoption.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2009.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF BALDWIN PARK )
I, SUSAN RUBIO, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2009 -033 was duly adopted by the City Council of the City of
Baldwin Park at a regular meeting thereof held on July 15, 2009 and that the same was
adopted by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
SUSAN RUBIO
CITY CLERK
Resolution No. 2009 -033
Page 2 of 2
SECTION 5. That the City Treasurer has established a special fund known as
the "CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING DISTRICT
FUND" into which the City Treasurer shall place all monies collected by the Tax
Collector pursuant to the provisions of this Resolution.
SECTION 6. That a certified copy of the assessment and diagram shall be filed
in the office of the City Engineer, and a certified copy of the diagram and assessment
roll filed with the Los Angeles County Assessor, together with a certified copy of this
resolution upon its adoption.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2009.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2009 -023 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on July 15, 2009 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
� 4
SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2009 -034,
ORDERING THE ASSESSMENTS FOR THE CITYWIDE PARK
MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009 -2010
The purpose of this report is to outline the required Public Hearing and subsequent
adoption of a resolution ordering the annual levy and collection of assessments related
to the Citywide Park Maintenance Assessment District for FY 2009 -2010 (PMD or
District).
In FY 1997 -98, the City of Baldwin Park property owners approved the formation of a
Citywide Park Maintenance Assessment District based on State Proposition 218
Guidelines and Procedures. The purpose of the PMD is to generate revenues for the
financing of the maintenance and operational costs associated with the City Parks.
In June 2002, the City was unable to obtain the necessary voter approval to increase
the assessment rates to cover the increasing cost and an expanded park maintenance
system above and beyond the built -in annual adjustments based on the Consumer
Price Index (CPI). Consequently, the General Fund has been annually funding the
differences between the assessment and the actual cost.
On July 1, 2009, the City Council adopted Resolution No. 2009 -028 which approved the
Engineer's Report for the PMD, declared it's intent to levy and collect assessments, and
set a date and time for the public hearing (July 15, 2009). The Public Hearing notice
was posted as required.
DISCUSSION
Every year since the District's inception, the City Council has approved the Engineer's
Report, declared its intention to levy and collect assessment, and set a date and time
for a Public Hearing.
Resolution No. 2009 -034, Ordering Assessments for PMD FY 09 -10 Page 2 of 3
July 15, 2009
After holding the Public Hearing, the City Council may order the assessments. This is
the same procedure that has been followed in prior years.
Since the Districts formation, the City has annually contributed more than $500,000 to
balance the annual shortfall of District cost compared to District expenses. Last year
$334,100 were contributed from the General Fund. This year, however, operational
efficiencies will result in requiring a reduced General fund contribution of $331,500 to
balance the shortfall in this fund.
Total expenditures for FY 2009 -2010 are estimated to be $951,500. Under the
proposed FY 2009 -2010 Citywide Park Maintenance Assessment District, the typical
homeowner will be assessed $30.93 for park maintenance. There is no increase in
assessment due to CPI this year, which means that the amount assessed will remain
the same as last year.
The details of the formulation of the assessment rates and this year's increase are
contained in the City Council approved Engineer's Report. The details of the
assessment levied against each parcel are contained in the Assessment Roll which is
on file in the office of the City Engineer. The proposed assessment constitutes the levy
of the assessments for the Fiscal Year commencing July 1, 2009 and ending June 30,
2010.
FISCAL IMPACT
The District's anticipated revenue and expenditures are summarized in the following
table:
FY 2009 -2010 Beginning Fund Balance $0
Estimated Revenues
Proposed PMD Revenue, FY 2009 -2010 $609,500
Other Revenue (taxes from prior year and delinquencies) $10,500
Total Revenue, FY 2009 -2010 $620,000
City Contribution - General Fund, FY 2009 -2010 $331,500
Total Estimated Funds Available, FY 2009 -2010 $951,500
Total Projected Expenditures, FY 2009 -2010 $951,500
Projected ending funds Balance (June 30, 2010) $0
Resolution No. 2009 -034, Ordering Assessments for PMD FY 09 -10 Page 3 of 3
July 15, 2009
PMD revenue for FY 2009 -2010 is anticipated to be $609,500 from assessments and
another $10,500 anticipated from delinquent taxes collected by Los Angeles County on
behalf of the City. Another $331,500 is from a General Fund transfer. The total funds
available are $951,500 which matches the estimated District cost for FY 2009 -10. The
$331,500 General Fund transfer is to cover the District shortfall and is included in the
approved FY 2009 -2010 Budget.
RECOMMENDATION
It is recommended that the City Council:
Hold a Public Hearing, and after considering testimony, waive further reading, read by
title only, and adopt Resolution 2009 -034 entitled, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE
ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE
CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2009 -2010,
AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS
SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS."
ATTACHMENTS
Resolution No. 2009 -034
RESOLUTION NO. 2009 -034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL
LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED
WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2009 -2010, AND AUTHORIZING THE LOS
ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL
ASSESSMENT TO THE PROPERTY TAX BILLS
WHEREAS, the City Council has previously ordered the formation of PARK
MAINTENANCE ASSESSMENT DISTRICT FY 2009 -2010 (hereinafter referred to as
the "DISTRICT ") pursuant to the terms and provisions of the "Landscaping and Lighting
Act of 1972" being Part 2 of Division 15, of the California Streets and Highways Code;
a nrJ
uu
WHEREAS, the City Council has adopted by Resolution No. 2009 -028 approving
the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets
and Highways Code and Article XIIID of the State Constitution, declaring it's intention to
order the annual levy and collection of assessments, and giving notice of the time and
place for a Public Hearing on the questions of the levy of the proposed assessments;
and
WHEREAS, the City Council has heard all testimony and evidence, and is
desirous of proceeding with the levy of annual assessments for the District.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the City Council hereby orders the maintenance work
performed on the District as set forth in the Engineer's Report for FY 2009 -2010, and
orders the annual levy and collection of assessment of the District as shown and set
forth and described in said report and declaration of intention.
SECTION 3. That the adoption of this Resolution constitutes the levy of the
assessments for the fiscal year commencing July 1, 2009 and ending June 30, 2010.
SECTION 4. That the Los Angeles County Assessor, which collects
assessments on the City's behalf, shall enter on the Assessment Roll the amount of the
assessments, and said assessments shall then be collected and the net amount of the
assessments shall be paid to the City Treasurer of the City of Baldwin Park.
Resolution No. 2009 -034
Page 2 of 2
SECTION 5. That the City Treasurer has established a special fund known as
the "CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE DISTRICT FUND"
into which the City Treasurer shall place all monies collected by the Tax Collector
pursuant to the provisions of this Resolution.
SECTION 6. That a certified copy of the assessment and diagram shall be filed
in the office of the City Engineer, and a certified copy of the diagram and assessment
roll filed with the Los Angeles County Assessor, together with a certified copy of this
resolution upon its adoption.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2009.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
i, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution No. 2009 -034 was duly adopted by the City Council of the City
of Baldwin Park at a regular meeting thereof held on July 15, 2009 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
WMAH07.0
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING
July 15, 2009
7:00 P.M.
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano - Chair
Monica Garcia
- Vice Chair
Anthony J. Bejarano -
Member
Marlen Garcia =
Member
Ricardo Pacheco
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish- speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
CALL TO ORDER
ROLL CALL
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice -Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos serb el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting [Government Towle §54954,21
ZI
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISI®N
No se podra tomar accion en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideracion en juntas proximas. fCodigo de Gobierno §54954.2j
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. WARRANTS AND DEMANDS
Staff recommends Commission receive and file.
2. MINUTES
Staff recommends Commission approve the minutes of the special and regular
meetings of July 1, 2009.
ADJOURNMENT
CERTIFICATION
I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California, that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. July 9, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Community Development Commission Agenda
July 15, 2009
COMMA ITY nFVIELOPMIENT
COMM SSION ,,,uc Iun
2009
ITEM •
3 #111 0 il 11 •
• - ;r-'j -
WARRANT 698
CITY OF BALDWIN PARK
CHECK REGISTER
CHECK RANGE: 13104 - 13105
BANK CHECK # CHECK AMT CHECK DATE VENDOR # ADDRS # VENDOR NAME
WO # AMOUNT G/L ACCT # DESCRIPTION INVOICE #
----------------------------------------------------- -- - - - - --
2 13104 $12524.50
12524.50
06/18/09 06714
0 LAIDLATVV B.P. REALTY
ASSOCIATES, LLC
- 13107
836 -00- 000 - 53370 - 14900 -2
QTRLY 1/1/09- 3/31/9
1/1- 3/31/09
2 13105 $150.00
06/18/09 00617
0 MARIPOSA LANDSCAPES
INC.
150.00
890 -00- 000 - 53370- 14900 -2
MAY ROP HSE
44702
TOTAL # OF ISSUED CHECKS:
2 TOTAL AMOUNT:
12674.50
-----LL--------------------
TOTAL # OF VOIDED /REISSUED CHECKS:
0 TOTAL AMOUNT:
0.00
33.33
TOTAL # OF ACH CHECKS:
0 TOTAL AMOUNT:
0.00
- 51101- 14900 -2
831 -00- 000 - 51101- 14900 -2
TOTAL # OF UNISSUED CHECKS:
0
832 -00- 000 - 51101- 14900 -2
APR LEGAL SRV
CITY OF BALDWIN PARK
CHECK REGISTER
BANK
CHECK RANGE: 13106
- 13107
CHECK # CHECK AMT
0- # AMOUNT
CHECK DATE VENDOR # ADDRS
#
-
----- --------------------------------------------------------------------------------------------------------
G/L ACCT #
VENDOR NAME
-----------------
- - - -
DESCRIPTION
-- --------------------
INVOICE #
---------------
13106 $880.00
06/29/09 08688
-----LL--------------------
343.34
403.34
836 -00 -000- 51101- 14900 -2
0 RE & WYNDER LLP
APR
33.33
834 -00- 000 - 51101- 14900 -2
835 -00- 000
LEGAL
LEGAL SRV
APR LEGAL SRV 11202
33.33
- 51101- 14900 -2
831 -00- 000 - 51101- 14900 -2
APR LEGAL SRV
33.33
832 -00- 000 - 51101- 14900 -2
APR LEGAL SRV
33.33
833 -00- 000 - 51101- 14900 -2
APR LEGAL SRV
2 13107
APR LEGAL SRV
$3.55
06/29/09 00779
3.55
890 -00- 000 - 53370- 14900 -2
1 SO. CALIF. EDIN
SO
SRV 5/12 - 6/10/09 RSO HSE 06/10/09
TOTAL # OF ISSUED CHECKS:
2
I
TOTAL # OF
TOTAL AMOUNT:
883.55
VOIDED /REISSUED CHECKS:
0
TOTAL AMOUNT:
0.00
TOTAL # OF ACH CHECKS:
0
TOTAL AMOUNT:
0.00
TOTAL # OF UNISSUED CHECKS:
0
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
MINUTES
COMMISSION
JUL 1 5 2009
WEDNESDAY,IUMM ,
2009
6:00 p.m. COUNCIL
CHAMBER
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Mayor / Chair Lozano.
Absent: Council member / Member Pacheco, Mayor Pro Tern / Vice Chair
Monica Garcia,
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, City Clerk Rubio, Deputy City Clerk Nieto.
000M
RECESS TO CLOSED SESSION OF THE CITY COUNCIL AND COMMUNITY
DEVELOPMENT COMMISSION
Properties:
8437-004-059 4212 Maine Avenue
8437-004-060 14417 Ramona Boulevard
8437-004-061 14433 Ramona Boulevard
Henry H. and Kao Chang
J and J Warehouse Company, LLC
14433 Baldwin Park, LLC
8437-004-062 14433 Ramona Boulevard 14433 Baldwin Park, LLC
8437-004-063 Not Available J and J Warehouse Company, LLC
8437-004-064 14467 Ramona Boulevard J and J Warehouse Company, LLC
Page 1 of 3
8437 - 004 -065 14519 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -066 14483 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -067 14455 Ramona Boulevard J and J Warehouse Company, LLC
8437 - 004 -068 14401 Ramona Boulevard Bank of America
8437- 004 -069 4124 Maine Avenue J and J Warehouse Company, LLC
8437 - 004 -070 4124 Maine Avenue Roxbury Properties
8437 - 004 -959 14521 Ramona Boulevard Valley County Water District
8554 - 001 -011 14412 Ramona Boulevard Tacos Mexico, Inc.
8554 - 001 -012 14408 Ramona Boulevard Ramon and Francisca Arias
8554- 001 -900 14403 Pacific Avenue City of Baldwin Park
8554 - 001 -901 14426 Ramona Boulevard City of Baldwin Parl
8554- 001 -904 Not Available City of Baldwin Park
8554 - 001 -907 Not Available City of Baldwin Park
8554 - 001 -910 4024 Maine Avenue City of Baldwin Park
Commission Negotiators: Vijay Singhal, Joseph W. Pannone
Negotiating Parties: Above -named property owners and The Olson Company
Under Negotiation: Price & terms of payment
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC
subsection 54956.9 (a))
Case Name: Baldwin Park Police Officers Association et al. v. City of Baldwin
Park; et al.
Case No.: B215477
Case Name: City of Baldwin Park v. Erica Bermudez; et al
Case No.: BC 400748
RECONVENE IN OPEN SESSION
Page 2 of 3
The Council / Commission reconvened in open session with all members present.
Council member / Member Pacheco was absent
REPORT FROM CLOSED SESSION
No reportable action was taken
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the Council / Commission at their meetings held July
15, 2009.
`aura M. Nieto, CMC
Deputy City Clerk
Page 3 of 3
CITY OF BALDWIN PARK
COMMUNITY DEVELOPMENT
COMMISSION
MINUTES
WEDNESDAY, JULY 0
200
1 •
7:00 r
CHAMBER,-
14403 E. Pacific Aven
Baldwin Pa
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met
in REGULAR SESSION at the above time and place.
ROLL CALL
Present: Member Bejarano, Member Marien Garcia, Vice Chair Monica
Garcia, Chair Lozano.
Absent- Member Pacheco.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Director of Finance
Lorena Quijano, City Treasurer Contreras, City Clerk Rubio,
Deputy City Clerk Nieto.
F: q us] rsi • � &I
Him
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Bejarano.
1. MINUTES
Commission approved the minutes of the special and regular meetings of June
17, 2009.
2. CONCEPTUAL REVIEW • THE PROPOSED LOT LINE ADJUSTMENT
BETWEEN 5000 COMMERCE DRIVE AND 5050 COMMERCE DRIVE
LOCATED IN THE SAN GABRIEL RIVER REDEVELOPMENT PROJECT AREA
(CASE NO. CDC 09-02)
Page 1 of 2
Commission waived further reading, read by title only and adopted Resolution
No. 453 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK CONCEPTUALLY
APPROVING THE PROPOSED LOT LINE ADJUSTMENT BETWEEN 5000
COMMERCE DRIVE AND 5050 COMMERCE DRIVE LOCATED IN THE SAN
GABRIEL RIVER REDEVELOPMENT PROJECT AREA; CASE NO.: CDC 09-
02; LOCATION: 5000-5050 COMMERCE DRIVE; APPLICANT: JP MORGAN
CHASE BANK, N.A. & WMRP DELAWARE HOLDINGS.)
04719-19 MW _014011111
There being no other matters for discussion the meeting was adjourned at 8:14
p.m.
Approved as presented by the Commission at their meeting held July 15, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Page 2 of 2
MA
WXAII • .
REGULAR MEETING
July 15, 2009
7:00 PM
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
8ALQWJN
11 � A Rz � K
Manuel Lozano
- Chair
Monica Garcia
- Vice Chair
Anthony J. Bejarano
- Member
Marlen Garcia
- Member
Ricardo Pacheco
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City Council or
any of its Agencies listed on this agenda on any matter
posted on the agenda or on any other matter within its
jurisdiction. If you wish to address the City Council or any
of its Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda. Each
person is allowed five (5) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera otra de
sus Agencias nombradas en esta agenda, para hablar sobre
cualquier asunto publicado en la agenda o cualquier tema que
este bajo su jurisdiccion. Si usted desea la oportunidad de
dirigirse al Concilio o alguna de sus Agencias, podra hacerlo
durante el periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada persona se
le permite hablar por cinco (5) minutos. Hay un interprete para
su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7 :30 a.m. - 6:00 p.m.)
W911999mgm
ROLL CALL
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice -Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration
at a future meetin._q. (Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS/ON
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fi]ar
asuntos para tommr en consider acion en ii. itaci proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the regular meeting of June 17,
2009.
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. July 9, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Finance Authority
July 15, 2009
CITY OF BALDWIN PARK
FINANCE AUTHORITY
MA THTYM-9
row 1 1 Iwo to I a
AGENDA
JUL 15 2009
1
WEDNESDAYJT9UIWe-12r,.-Y-
2009
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
rqy�• • -�
ROLL CALL
Present: Member Beiarano, Member Marlen Garcia, Member Pacheco,
Vice Chair Monica Garcia, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
NO-M
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
RULT111,7101IMM
Authority approved the regular meeting minutes of May 20, 2009.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:27
p.m.
Approved as presented by the Authority at their meeting held July 15, 2009.
Page 1 of 2
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2
A
A
o
REGULAR MEETING
July 15, 2009
7:00 PM
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
Manuel Lozano - Chair
Monica Garcia - Vice Chair
Anthony J. Bejarano -
Member
Marlen Garcia -
Member
Ricardo Pacheco -
Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this agenda
on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address
the City Council or any of its Agencies, you may do
so during the PUBLIC COMMUNICATIONS period
noted on the agenda. Each person is allowed five
(5) minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que est6 bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un interprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice-Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Dir f-t.qtqff to investigate 11 1- .. e c. s. — . - .. n/ iggate andlor schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERiODO DESiGNADO PARA DiRIGIRSE AL comis16N
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista
algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Din . gir personal a investigar y10 frjar asuntos
para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the regular meetings of June 17,
2009 and July 1, 2009.
ADJOURNMENT
CERTIFICATION
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. July 9, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Finance Authority Agenda
July 15, 2009 Page 2
CITY OF BALDWIN PARK
HOUSING AUTHORITY
AGENDA
WEDNES1 A-ftEM4W 17,
2009
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Bejarano, Member Marlen Garcia, Member Pacheco,
Vice Chair Monica Garcia, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
F: 01 .9 � 1111-1
NONE
Ila
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
FlEgRTWM
Authority approved the minutes of the regular meeting of May 20, 2009.
2. APPROVAL OF CONSULTANT SERVICE AGREEMENT BETWEEN THE
CITY OF BALDWIN PARK, THE BALDWIN PARK HOUSING AUTHORITY AND
MDG ASSOCIATES, INC. (See related Item #11 on City Council Agenda)
City Council and Housing Authority approved the Consultant Service Agreement
between the City of Baldwin Park, the Baldwin Park Housing Authority and MDG
Page 1 of 2
Associates, Inc. for the development of 1) FY 2010-2015 CDBG / HOME Five
Year Consolidated Plan and FY 2010-2011 Annual Plan; 2) FY 2010-2015
Analysis of Impediment to Fair Housing Study and 3) FY 2010-2015 Public
Housing Five Year Agency Plan and FY 2010-2011 Annual Plan.
There being no other matters for discussion the meeting was adjourned at 8:28
p.m.
Approved as presented by the Authority at their meeting held July 15, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2
CITY OF BALDWIN PARK
HOUSING AUTHORITY
MINUTES
WEDNESDAY, JULY 01,
2009
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tem Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Beiarano, Member Marley Garcia, Vice Chair Monica
Garcia, Chair Lozano.
Absent: Member Pacheco.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Director of Finance
Lorena Quijano, City Treasurer Contreras, City Clerk Rubio,
Deputy City Clerk Nieto.
NONE
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Vice Chair Monica Garcia.
1. APPROVAL OF FAMILY SELF-SUFFICIENCY (FSS) ACTION PLAN
Authority approved the proposed Family Self-Sufficiency Action Plan.
2. APPROVAL OF RESOLUTION NO. HA 2009-004 ADOPTING THE UPDATED
PROCUREMENT POLICY FOR THE BALDWIN PARK HOUSING AUTHORITY
Authority waived further reading, read by title only and adopted Resolution No.
HA 2009-004 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF
THE CITY OF BALDWIN PARK APPROVING AND ADOPTING A
Page 1 of 2
PROCUREMENT POLICY IN ACCORDANCE WITH THE AMERICAN
RECOVERY AND REINVESTMENT ACT (ARRA.)"
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:15
p. M.
Approved as presented by the Authority at their meeting held July 15, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Page 2 of 2