HomeMy WebLinkAbout2009 08 19MEETING
August 19, 2009
11 '
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano
Monica Garcia
Anthony J. Bejarano
Marlen Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, Para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un interprete para su
conveniencia.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
CITY COUNCIL
REGULAR MEETING — 7:00 PM
l
Councilmembers: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Mayor Pro Tern Monica Garcia and
Mayor Manuel Lozano
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Introduction and Administration of Oaths of Office to new Baldwin Park Police Officers &
Dispatchers
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS
No se podra tomar accidn en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximal. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council receive and file.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE
PERIOD OF AUGUST 19, 2009 THROUGH SEPTEMBER 1, 2009
Staff recommends City Council approve the preparation and presentation of the plaques
and certificates as outlined in the staff report.
City Council Agenda
August 19, 2009
Page 2
3. MINUTES
Staff recommends City Council approve the minutes of the special meeting of August 5,
2009.
4. NEW BUSINESS LICENSE FEE FOR TOBACCO RETAILERS
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -001 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK AMENDING THE FEE SCHEDULE, ADOPTED BY
RESOLUTION NO. 2009 -001, TO ESTABLISH FEES FOR THE ADMINISTRATION,
MONITORING AND ENFORCEMENT OF THE TOBACCO RETAIL LICENSING
ORDINANCE NO. 1321."
5. RESOLUTION NO. 2009 -037 IN SUPPORT OF THE COUNTY PROVIDING SAFETY
BOOTS TO OFFICERS OF THE DEPARTMENT OF ANIMAL CARE AND CONTROL
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -037 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK EXPRESSING ITS SUPPORT FOR THE COUNTY TO
PROVIDE SAFETY BOOTS TO THE OFFICERS OF THE DEPARTMENT OF ANIMAL
CARE AND CONTROL."
6. AWARD A PROFESSIONAL SERVICES CONTRACT FOR PROGRAM
MANAGEMENT OF THE TRANSIT CENTER PARKING STRUCTURE TO AAE, INC.
IN AN AMOUNT NOT TO EXCEED $168,320
Staff recommends City Council approve a Professional Services Agreement with AAE,
Inc. for Program Management of Transit Center Parking Structure in an amount not to
exceed $168,320 and authorize the Mayor to execute the Agreement.
7. RESOLUTION NO. 2009 -004 IN SUPPORT OF A CALIFORNIA CONSTITUTIONAL
CONVENTION
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -037 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK SUPPORTING A CALIFORNIA CONSTITUTIONAL
CONVENTION."
8. AUTHORIZATION TO PREPARE A REQUEST FOR PROPOSAL FOR SOLID
WASTE AND RECYCLING SERVICES
Staff recommends City Council authorize staff to prepare for Council approve and
publishing a Request for Proposals for Solid Waste Services to coincide with the
expiration in June 2010 of the current contract.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Pro Tern Monica Garcia for discussion on the following:
1) Consideration of resolution to condemn violence against women in Ciudad Juarez
and to express support for the families of recently abducted teenage women; and
2) Consideration of hosting of a
awareness about violence against
proactively manage these challenges
City Council Agenda
August 19, 2009
Women's Forum in Baldwin Park to generate
women and identify programs and resources to
Page 3
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California, that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. August 13, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at 626.960 -4011, ext. 466 or via e -mail at Inieto(a baldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda
August 19, 2009
Page 4
BALDWIN
P A, R, K
TO:
FROM:
DATE:
SUBJECT:
4"flaom
AUG 19
SrAFF REPOR
Honorable Mayor and Members of the City Council
Lorena Quijano, Finance Director
August 19, 2009
Warrants and Demands
The purpose of this report is for the City Council to allow the payment of Warrants and
Demands against the City of Baldwin Park.
The Finance Department has recently converted to a new financial system. The Claims
and Demands report format has been modified and continues to report the required
information in accordance with the Government Code.
The payroll of the City of Baldwin Park consisting of check numbers 190663 — 190736.
Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control numbers 202615 — 202895 for the period of July 12, 2009
through July 25, 2009 inclusive, have been presented and hereby ratified, in the amount of
$429,846.52.
General Warrants, including check numbers 176159 to 176388 inclusive, in the total
amount of $459,807.86 constituting claims and demands against the City of Baldwin Park,
are herewith presented to the City Council as required by law, and the same hereby
ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Receive and File
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The purpose of this report is to seek approval of the City Council of requests for
plaques, proclamations and certificates, and to recap approved emergency requests.
The following requests for plaques and certificates were received:
The following emergency requests for plaques and certificates were received:
Time /Date /Place of
Date Needed
Requested By
List of Honorees
Presentation
Department of
WAL -MART recognition for
7:00pm /August 6
Plaque
Parks and
contribution towards 2009
Morgan Park
08 -06 -09
Recreation
Concert in the Park Series
The following emergency requests for plaques and certificates were received:
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
Time /Date /Place of
Date Needed
Requested By
List of Honorees
Presentation
Mayor Lozano
They Will Know...
6:00pm /August 12
Certificate
Domestic Violence
West Covina
08 -12 -09
Awareness
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk 11
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
MINUTES
CITY C U UIL AUkNUA
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tem Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
The meeting was called to order at 6:27 p.m.
110.1100ts•1«"
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Council member/ Member Pacheco, Mayor Pro
Tern / Vice Chair Monica Garcia, Mayor / Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, City Clerk Rubio, Deputy City Clerk Nieto.
Council member / Member Pacheco arrived at 6:45 p.m.
e •
NONE
RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC
§54956.9(a))
Case Name: City of Alhambra, et al v County of Los Angeles
Case Number: Case No. BS 116375
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC
§54956.9)
Initiation of litigation pursuant to subdivision (c) of Section 54956.9
Page 1 of 2
Number of Cases: One (1)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8
Property: 13100 Dalewood Street
Agency Negotiator: Vijay Singhal and Marc Castagnola
Negotiating Parties: State of California and City of Baldwin Park
Under Negotiation: Price and terms of payment
RECONVENE IN OPEN SESSION
The Council / Commission reconvened in open session with all members present
REPORT FROM CLOSED SESSION
No reportable action was taken
A EMOURNMENT
Mu 114
There being no other matters for discussion the meeting was adjourned at 7-00
p. M.
Approved as presented by the Council /Commission at their meetings held
August 19, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Page 2 of 2
r `
The pi irpose of this report is to request City Council approval of an amendment to the Fee
Schedule to establish fees for the administration, monitoring and enforcement of the
recently adopted tobacco retail licensing requirements for the City and authorizes the
imposition fee for such licensing.
DISCUSSION
At the October 1, 2008 City Council meeting, Ordinance 1321 (Attachment #1) was
adopted and ultimately took effect on October 31, 2008 (30 days after the date of
adoption). That Ordinance added Chapter 125 to the Baldwin Park Municipal Code (BPMC)
entitled "Tobacco Retail Licensing." That chapter requires the licensure of tobacco retailers.
That measure will help reduce youth access to tobacco, deter tobacco retailers from selling
to minors and limit the negative public health effects associated with tobacco youth.
Establishing a requirement to obtain an annual licensing fee to sell tobacco will also provide
an additional tool for helping them comply with federal, state and local tobacco control laws.
Section 125.090 of the BPMC authorizes the City Council to adopt a resolution imposing
fees for the administration, monitoring and enforcement of the City's tobacco licensing
regulations.
An important component of tobacco licensing is enforcement of the Ordinance. The
licensing of retailers selling tobacco allows local communities to hold the owner of a retail
outlet accountable for the unlawful sell of tobacco to minors. The most effective way to
ensure businesses are not selling tobacco to minors is to have law enforcement agencies
conduct periodic youth decoy operations. In 2008, the Los Angeles County Department
of Public Health found that 34.5% of Baldwin Park tobacco retailers were willing to sell
to minors. The 2007 California state -wide average was 10.7 %.
In addition to administrative costs for the implementation and monitoring of the program,
the proposed licensing fee will also cover the costs for enforcement. Enforcement will
entail a minimum of three (3) random youth decoy operations per year, conducted by the
City's Police Department. The Police Department has determined that a youth purchase
operation will require the participation of three (3) officers, one (1) Code Enforcement
officer and one (1) sergeant for a 6 -hour period. The six -hour detail will include the
following:
■ 1 hour for training and briefing with the officers and juvenile police explorers
■ 4 hours of deployment time
■ 1 hour of debriefing /survey completion and approval
FISCAL IMPACT
Staff has conducted an analysis of the cost associated with administering, implementing
and enforcing the new program. A $342.00 annual fee will be imposed upon approximately
65 licensed tobacco retailers in the City. This new fee will generate estimated revenue of
$22,230.00 per year.
The Finance Department has determined the City's annual cost for administering the
license will be approximately $145.74 per tobacco retailer, which would be administered by
the Business License Processor.
Projected Finance Department Tobacco Retail Licensure Costs
Finance Department Functions
Hours for Business
Monthly Costs
3 Police Officers
License Processor
(includes benefits
Establish and maintain system to
3 hours /month
$131.37
manage data
$2,231.10
Track and monitor current and
5 hours /month
$218.95
new tobacco retailers
Administration, notices, billing,
.,
9 hours /month
$394.11
communication with retailers and
Police Department
Materials, postage,
$45.00
miscellaneous
MONTHLY TOTAL
$789.43 Month)
ANNUAL TOTAL
$9,473.16 Annual)
The Police Department has determined its annual cost for a minimum of four (4) Youth
Purchase Operations per year will be $8,924.40, which would be divided equally by the
approximate 65 tobacco outlets at $137.30 per outlet.
Projected Police Department Youth Purchase Operation Costs
Police Department Staff
Hours for each Youth
Purchase Operation
Per Operation Costs
1.5 hrly rate plus benefits)
3 Police Officers
6 hours
$1,609.56
Sergeant
6 hours
$621.54
TOTAL
$2,231.10
TOTAL — 4 annual operations
$8,924.40
Projected Code Enforcement Youth Purchase Operation Costs
Community Development
Staff
Hours for each Youth
Purchase Operation
Per Operation Costs
(1.5 hrly rate plus benefits)
Code Enforcement Officer
6 hours
$305.94
TOTAL
$30.00
$305.94
TOTAL — 4 annual operations
$235.00
$917.82
p
Finance Department Costs $9,473.16 /year =
Police Department Costs = $8,924.40 /year
Community Development Costs = $ 917.82 /year
TOTAL COSTS = $ 19.318.38 /year
Currently there are approximately 65 tobacco retailers
RECOMMENDED TOBACCO LICENSING FEE - $19,318.38 / 65 retail outlets = $297.00
15% (overhead costs) = $341.55
The total fee to be assessed to each retailer selling tobacco will be $342.00 per year.
These fees will he deposited into a cnarial n=vinni its nrrount to he established by +he
Finance Director.
Many strong local retail licensing ordinances have passed in the State of California. Of the
seventy -eight cities highlighted, eight (8) are within the County of Los Angeles.
City
Fee
Compliance Checks
Pasadena
$211.00
Police Dept. & Environmental Health Dept.
Sierra Madre
$30.00
Police Department
County of Los Angeles
$235.00
L.A.County Sheriff Dept. & County Public Health Dept.
Inglewood
$350.00
Police Department and /or Code Enforcement
Glendale
$225.00
Police Department
Burbank
$235.00
Police Department
Carson
$500.00
Los Angeles County Sheriff Dept.
City of Los Angeles
$208.00
California Dept. of Health Services - Food & Drug
Branch
AVERAGE
$249.25
The average fee of these eight cities is $249.25. The proposed Baldwin Park fee of
$342.00 is slightly above the average fees of the combined cities shown in the table above.
It should be noted that some communities pay for compliance checks through other
unknown funding sources or through County Public Heath Services. It should also be noted
that the proposed Baldwin Park fee is based on the number of retailers (65) in the city.
Other city fees may be lower due to the fact that there are a substantial number of tobacco
outlets and other departments or entities cover the cost of compliance monitoring.
'Me 4 c"f
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney's Office as to legal form
and content.
RECOMMENDATION
Staff recommends the City Council adopt Resolution 2009-001 entitled, "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE FEE
SCHEDULE, ADOPTED BY RESOLUTION NO. 2009-001, TO ESTABLISH FEES FOR
THE ADMINISTRATION, MONITORING AND ENFORCEMENT OF THE TOBACCO
RETAIL LICENSING ORDINANCE (ORDINANCE 1321)."
ATTACHMENTS
#1 - Ordinance 1321
#2 - Amended Fee Schedule
#3 - Resolution 2009-001
ORDINANCE 1321
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK ADDING CHAPTER 125 TO TITLE XI OF
THE BALDWIN PARK MUNICIPAL CODE RELATING TO
LICENSING OF TOBACCO RETAILERS.
WHEREAS, based in part on the information contained in this Ordinance, the City
Council finds the failure of tobacco retailers to comply with all tobacco control laws,
particularly laws prohibiting the sale of tobacco products to minors, presents an imminent
threat to the public health, safety, and welfare of the residents of the City of Baldwin Park;
and
WHEREAS, the City Council finds a local licensing system for tobacco retailers is
appropriate to ensure retailers comply with tobacco control laws and business standards of
the City of Baldwin Park, to protect the health, safety, and welfare of our residents; and
WHEREAS, approximately 438,000 people die in the United States from tobacco -
related diseases every year, making it the nation's leading cause of preventable death; and
WI- IFF2EAS the World Health Organi7ation 0, HO- estimates by 2030 ±nha��� �i11
account for 8.3 million deaths per year, killing 50% more people in 2015 than HIV /AIDS,
and will be responsible for 10% of all deaths worldwide; and
WHEREAS, the California Legislature has recognized the danger of tobacco use and
has made reducing youth access to tobacco products a high priority, as evidenced by the
fact that:
• The Legislature has declared smoking is the single most important source of
preventable disease and premature death in California (Cal. Health & Safety
Code § 118950);
• State law prohibits the sale or furnishing of cigarettes, tobacco products, and
smoking paraphernalia to minors, as well as the purchase, receipt, or possession
of tobacco products by minors (Cal. Pen. Code § 308);
• State law requires tobacco retailers check the identification of tobacco
purchasers who reasonably appear to be under 18 years of age (Cal. Bus. &
Prof. Code § 22956) and provides procedures for using minors to conduct onsite
compliance checks of tobacco retailers (Cal. Bus. & Prof. Code § 22952);
• State law prohibits the sale of tobacco products and paraphernalia through self -
services displays with limited exceptions for tobacco stores (Cal. Bus. & Prof.
Code §22960,22962);
• State law prohibits the sale of "bidis" (hand - rolled filter -less cigarettes imported
primarily from India and Southeast Asian countries) except in adult -only
establishments (Cal. Pen. Code § 308.1); and
• State law prohibits the manufacture, distribution, or sale of cigarettes in
packages of less than 20 and prohibits the manufacture, distribution, or sale of
"roll- your -own" tobacco in packages containing less than 0.60 ounces of tobacco
(Cal. Pen. Code § 308.3); and
WHEREAS, State law requires all tobacco retailers to be licensed by the Board of
Equalization primarily to curb the illegal sale and distribution of cigarettes due to tax
evasion and counterfeiting (Cal. Bus. & Prof. Code §§ 22970.1, 22972); and
WHEREAS, State law explicitly permits cities and counties to enact local tobacco retail
licensing ordinances, and allows for the suspension or revocation of a local license for a
violation of any state tobacco control law (Cal. Bus. & Prof. Code § 22971.3); and
WHEREAS, California courts in such cases as Cohen v. Board of Supervisors, 40 Cal.
3d 277 (1985), and Bravo Vending v. City of Rancho Mirage, 16 Cal. App. 4th 383 (1993),
have affirmed the power of the City of Baldwin Park to regulate business activity in order to
discourage violations of law; and
WHEREAS., the City Council of the City of Baldwin Park has adopted other land use
restrictions pertaining to tobacco use. In June of 2004, the City adopted an ordinance
(Ordinance 1232) prohibiting smoking in and around City -owned premises and public parks.
That ordinance was then amended in February, 2007, (Ordinance 1299) to prohibit
smoking at elevators, outdoor dining areas, outdoor service areas, areas within 20 feet of
openings to buildings and areas where the public congregate; and
WHEREAS, despite the State's and City's efforts to limit youth access to tobacco,
minors are still able to access cigarettes, as evidenced by the fact that:
• Each day, nearly 4,000 children under 18 years of age smoke their first cigarette,
and almost 1,500 children under 18 years of age begin smoking daily;
• More than 75% of all current smokers in 2001 began smoking before the age of
18;
• Among middle school students who were current cigarette users in 2004, 70.6%
were not asked to show proof of age when they purchased or attempted to
purchase cigarettes from a store, and 66.4% were not refused purchase because
of their age;
• In 2002, youth smoked approximately 540 million packs of cigarettes, generating
nearly $1.2 billion in tobacco industry revenue; and
WHEREAS, research demonstrates local tobacco retail ordinances dramatically reduce
youth access to cigarettes, as evidenced by the following:
A review of thirteen California communities with strong tobacco retailer licensing
ordinances shows that the youth sales rate declined in twelve of the thirteen
communities, with an average decrease of 68% in the youth sales rate;
A study of the effect of licensing and enforcement methods used in the
Philadelphia area revealed a decrease in sales to minors from 85% in 1994 to
43% in 1998;
• A study of several Minnesota cities found that an increased licensing fee in con-
junction with strict enforcement of youth access laws led to a decrease from
39.8% to 4.9% in the number of youth able to purchase tobacco; and
WHEREAS, over 90% of enforcement agencies surveyed in 2000 rated license suspension
or revocation after repeated violations as an effective strategy to reduce youth access to
tobacco; and
WHEREAS, seventy -eight cities and counties in California have passed tobacco retailer
licensing ordinances in an effort to stop minors from smoking; and
WHEREAS, California retailers continue to sell tobacco to underage consumers,
evidenced by the following:
Nearly 11 % of all tobacco retailers unlawfully sold to minors in 2007;
Non - traditional tobacco retailers such as deli, meat, and donut shops sold to
minors in 2007 at a much higher rate than the statewide average, as high as
16 %;
Teens surveyed in 2002 say they bought their cigarettes at: gas stations (58 %),
liquor stores (45 %), and supermarkets and small grocery stores (29%
Iu11 Iu /,
WHEREAS, a requirement for a tobacco retailer license will not unduly burden
legitimate business activities of retailers who sell or distribute cigarettes or other tobacco
products to adults. It will, however, allow the City of Baldwin Park to regulate the operation
of lawful businesses to discourage violations of federal, state, and local tobacco - related
laws; and
WHEREAS, the City Council has a substantial interest in promoting compliance with
federal, state, and local laws intended to regulate tobacco sales and use; in discouraging
the illegal purchase of tobacco products by minors; in promoting compliance with laws
prohibiting sales of cigarettes and tobacco products to minors; and finally, and most
importantly, in protecting children from being lured into illegal activity through the
misconduct of adults; and
WHEREAS, it is the intent of the City Council, in enacting this ordinance, to ensure
compliance with the business standards and practices of the City of Baldwin Park and to
encourage responsible tobacco retailing and to discourage violations of tobacco - related
laws, especially those which prohibit or discourage the sale or distribution of tobacco and
nicotine products to minors, but not to expand or reduce the degree to which the acts
regulated by federal or state law are criminally proscribed or to alter the penalties provided
therein.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES
ORDAIN AS FOLLOWS:
SECTION 1. The Baldwin Park Municipal Code is hereby amended by adding a new
Chapter 125 thereto to read in its entirety as follows:
Chapter 125
"TOBACCO RETAIL LICENSING"
§ 125.010 DEFINITIONS.
The following words and phrases, whenever used in this chapter, shall have the
meanings defined in this section unless the context clearly requires otherwise:
(a) "Arm's Length Transaction" means a sale in good faith and for valuable
consideration that reflects the fair market value in the open market between two
informed and willing parties, neither of which is under any compulsion to participate in
the transaction. A sale between relatives, related companies or partners, or a sale for
which a significant purpose is avoiding the effect of the violations of this chapter is not
an Arm's Length Transaction.
(b) "Department" means Community Development Department, and any agency or
Person designated by the Chief Executive Officer to enforce or administer the provisions
of this chapter.
(c) "Person" means any natural person, partnership, cooperative association,
corporation, personal representative, receiver, trustee, assignee, or any other legal
entity.
(d) "Proprietor" means a Person with an ownership or managerial interest in a
business. An ownership interest shall be deemed to exist when a Person has a ten
percent (10 %) or greater interest in the stock, assets, or income of a business other
than the sole interest of security for debt. A managerial interest shall be deemed to
exist when a Person can or does have or share ultimate control over the day -to -day
operations of a business.
(e) "Self- Service Display" means the open display or storage of Tobacco Products or
Tobacco Paraphernalia in a manner that is physically accessible in any way to the
general public without the assistance of the retailer or employee of the retailer and a
direct person -to- person transfer between the purchaser and the retailer or employee of
the retailer. A vending machine is a form of Self- Service Display.
(f) "Smoking" means possessing a lighted Tobacco Product, lighted Tobacco
Paraphernalia, or any other lighted weed or plant (including a lighted pipe, cigar, hookah
pipe, or cigarette of any kind) and means the lighting of a Tobacco Product, Tobacco
Paraphernalia, or any other weed or plant (including a pipe, cigar, hookah pipe, or
cigarette of any kind).
(g) "Tobacco Paraphernalia" means cigarette papers or wrappers, pipes, holders of
Smoking materials of all types, cigarette rolling machines, and any other item designed
for the Smoking, preparation, storing, or consumption of Tobacco Products.
(h) "Tobacco Product" means any substance containing tobacco leaf, including but
not limited to cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing tobacco,
dipping tobacco, snus, bidis, or any other preparation of tobacco; and any product or
formulation of matter containing biologically active amounts of nicotine that is
manufactured, sold, offered for sale, or otherwise distributed with the expectation the
product or matter will be introduced into the human body, but does not include any
cessation product specifically approved by the United States Food and Drug
Administration for use in treating nicotine or tobacco dependence.
(i) "Tobacco Retailer" means any Person who sells, offers for sale, or does or offers
to exchange for any form of consideration, tobacco, Tobacco Products or Tobacco
Paraphernalia.
0) "Tobacco Retailing" shall mean the doing of any of the activities mentioned in the
definition of Tobacco Retailer. This definition is without regard to the quantity of
tobacco, Tobacco Products, or Tobacco Paraphernalia sold, offered for sale,
exchanged, or offered for exchange.
(a) TOBACCO RETAILER LICENSE REQUIRED. It shall be unlawful for any
Person to act as a Tobacco Retailer in the City of Baldwin Park without first obtaining
and maintaining a valid Tobacco Retailer's license pursuant to this chapter for each
location at which that activity is to occur. Tobacco retailing without a valid Tobacco
Retailer's license is a nuisance as a matter of law.
(b) LAWFUL BUSINESS OPERATION. In the course of Tobacco Retailing or in
the operation of the business or maintenance of the location for which a license issued,
it shall be a violation of this chapter for a licensee, or any of the licensee's agents or
employees, to violate any local, state, or federal law applicable to Tobacco Products,
Tobacco Paraphernalia, or Tobacco Retailing.
(c) DISPLAY OF LICENSE. Each Tobacco Retailer license shall be prominently
displayed in a publicly visible location at the licensed location.
(d) POSITIVE IDENTIFICATION REQUIRED. No Person engaged in Tobacco
Retailing shall sell or transfer a Tobacco Product or Tobacco Paraphernalia to another
Person who appears to be under the age of twenty -seven (27) years without first
examining the identification of the recipient to confirm that the recipient is at least the
minimum age under state law to purchase and possess the Tobacco Product or
Tobacco Paraphernalia.
(e) MINIMUM AGE FOR PERSONS SELLING TOBACCO. No Person who is
younger than the minimum age established by state law for the purchase or possession
of Tobacco Products shall engage in Tobacco Retailing.
(f) SELF - SERVICE DISPLAYS PROHIBITED. Tobacco Retailing by means of a
Self- Service Display is prohibited.
(g) FALSE AND MISLEADING ADVERTISING PROHIBITED. A Tobacco Retailer or
Proprietor without a valid Tobacco Retailer license, including, for example, a person
whose license has been revoked:
(1) Shall keep all Tobacco Products and Tobacco Paraphernalia out of public
view. The public display of Tobacco Products or Tobacco Paraphernalia in
violation of this provision shall constitute Tobacco Retailing without a license
under Section 125.010; and
(2) Shall not display any advertisement relating to Tobacco Products or Tobacco
Paraphernalia that promotes the sale or distribution of such products from the
Tobacco Retailer's location or that could lead a reasonable consumer to
believe that such products can be obtained at that location.
§ 125.030 LIMITS ON ELIGIBILITY FOR A TOBACCO RETAILER LICENSE.
(a) No license may issue to authorize Tobacco Retailing at other than a fixed
location. For example, Tobacco Retailing by Persons on foot or from vehicles is
prohibited.
(b) No license may issue to authorize Tobacco Retailing at any location that is
exclusively zoned for residential uses (R -1, RG or R3 zones).
(c) No license may be issue to authorize Tobacco Retailing at any location that is
licensed under state law to serve alcoholic beverages for consumption on the premises
(e.g., an "on- sale" license issued by the California Department of Alcoholic Beverage
Control) and no license may issue to authorize Tobacco Retailing at any location
offering food for sale for consumption on the premises. For example, and without
limitation, Tobacco Retailing is prohibited in bars and restaurants. This provision shall
take effect on November 1, 2009, which is one (1) year after the effective date of the
ordinance adopting this chapter.
(a) Application for a Tobacco Retailer's license shall be submitted in the name of
each Proprietor proposing to conduct Tobacco Retailing and shall be signed by each
Proprietor or an authorized agent thereof.
It is the responsibility of each Proprietor to be informed regarding all laws applicable to
Tobacco Retailing, including those laws affecting the issuance of a Tobacco Retailer's
license. No Proprietor may rely on the issuance of a license as a determination by the
City the Proprietor has complied with all laws applicable to Tobacco Retailing. A license
issued contrary to this chapter, contrary to any other law, or on the basis of false or
misleading information supplied by a Proprietor shall be revoked pursuant to Section
125.080 of this chapter. Nothing in this chapter shall be construed to vest in any Person
obtaining and maintaining a Tobacco Retailer's license any status or right to act as a
Tobacco Retailer in contravention of any provision of law.
All applications shall be submitted on a form supplied by the Department and shall
contain the following information:
(1) The name, address, and telephone number of each Proprietor of the
business seeking a license.
(2) The business name, address, and telephone number of the single fixed
location for which a license is sought.
(3) A single name and mailing address authorized by each Proprietor to receive
all communications and notices (the "Authorized Address ") required by, authorized
by, or convenient to the enforcement of this chapter. If an Authorized Address is not
supplied, each Proprietor shall be understood to consent to the provision of notice at
the business address specified in subparagraph (2) above.
(4) Proof the location for which a Tobacco Retailer's license is sought has been
issued a valid state tobacco retailer's license by the California Board of Equalization.
(5) Whether or not any Proprietor or any agent of the Proprietor has admitted
violating, or has been found to have violated, this chapter and, if so, the dates and
locations of all such violations within the previous five years. If Person filing the
application for a Tobacco Retailer does not disclose past violations and a license is
issued, the license can be revoked as soon as the past violations are discovered
pursuant to Section 125.110 below.
(6) Such other information as the Chief Executive Officer deems necessary for
the administration or enforcement of this chapter as specified on the application
form required by this section.
(b) A licensed Tobacco Retailer shall inform the Department in writing of any change
in the information submitted on an application for a Tobacco Retailer's license within
ten (10) business days after a change.
(c) All information specified in an application pursuant to this section shall be subject
to disclosure under the California Public Records Act (California Government Code
section 6250 et seq.) or any other applicable law, subject to the laws' exemptions.
§ 125.050 ISSUANCE OF LICENSE.
Upon the receipt of a complete application for a Tobacco Retailer's license and the
license fee required by this chapter, the Department shall issue a license unless
substantial evidence demonstrates that one or more of the following bases for denial
exist:
(a) The information presented in the application is inaccurate or false. Intentionally
supplying inaccurate or false information shall be a violation of this chapter.
(b) The application seeks authorization for Tobacco Retailing at a location for which
this chapter prohibits issuance of Tobacco Retailer licenses. However, this
subparagraph shall not constitute a basis for denial of a license if the applicant provides
the City with documentation demonstrating by clear and convincing evidence the
applicant has acquired or is acquiring the location or business in an Arm's Length
Transaction.
(c) The application seeks authorization for Tobacco Retailing for a Proprietor to
whom this chapter prohibits a license to be issued.
(d) The application seeks authorization for Tobacco Retailing that is prohibited
pursuant to this chapter, that is unlawful pursuant to this Code, including, without
limitation, the zoning ordinance, building code, and business license tax ordinance, or
that is unlawful pursuant to any other law.
§ 125.060 LICENSE RENEWAL AND EXPIRATION.
(a) RENEWAL OF LICENSE. A Tobacco Retailer's license is invalid if the
appropriate fee has not been timely paid in full or if the term of the license has expired.
The term of a Tobacco Retailer license is one year. Each Tobacco Retailer shall apply
for the renewal of his or her Tobacco Retailer's license and submit the annual license
fee no later than thirty (30) days prior to expiration of the term.
(b) EXPIRATION OF LICENSE. A Tobacco Retailer's license that is not timely
renewed shall expire at the end of its term. To renew a license not timely renewed
pursuant to subparagraph (a), the Proprietor must:
(1) Submit the license fee and application renewal form; and
(2) Submit a signed affidavit affirming the Proprietor:
(i) has not sold and will not sell any Tobacco Product or Tobacco
Paraphernalia after the license expiration date and before the license is
renewed; or
(ii) has waited the appropriate ineligibility period established for Tobacco
Retailing without a license, as set forth in Section 125.120(a) of this chapter,
before seeking renewal of the license.
§ 125.070 LICENSES NONTRANSFERABLE.
(a) A Tobacco Retailer's license may not be transferred from one Person to another
or from one location to another. A new Tobacco Retailer's license is required whenever
a Tobacco Retailing location has a change in Proprietor(s).
(b) Notwithstanding any other provision of this chapter, prior violations at a location
shall continue to be counted against a location and license ineligibility periods shall
continue to apply to a location unless:
(1) the location has been fully transferred to a new Proprietor or fully transferred
to entirely new Proprietors; and
(2) the new Proprietor(s) provide the City with clear and convincing evidence the
new Proprietor(s) have acquired or is acquiring the location in an Arm's Length
Transaction.
§ 125.080 LICENSE CONVEYS A LIMITED, CONDITIONAL PRIVILEGE.
Nothing in this chapter shall be construed to grant any Person obtaining and maintaining
a Tobacco Retailer's license any status or right other than the limited conditional
privilege to act as a Tobacco Retailer at the location in the City of Baldwin Park
identified on the face of the permit. For example, nothing in this chapter shall be
construed to render inapplicable, supercede, or apply in lieu of, any other provision of
applicable law, including but not limited to, any provision of this Code, including, without
limitation, the zoning ordinance, building codes, and business license tax ordinance, or
any condition or limitation on smoking in an enclosed place of employment pursuant to
California Labor Code section 6404.5. For example, obtaining a Tobacco Retailer
license does not make the retailer a "retail or wholesale tobacco shop" for the purposes
of California Labor Code section 6404.5.
§ 125.090 FEE FOR LICENSE.
The fee to issue or to renew a Tobacco Retailer's license shall be established from time
to time by resolution of the City Council. The fee shall be annual and shall be
calculated so as to recover the cost of administration and enforcement of this chapter,
including, for example, issuing a license, administering the license program, retailer
education, retailer inspection and compliance checks, documentation of violations, and
prosecution of violators, but shall not exceed the cost of the regulatory program
authorized by this chapter. All fees and interest upon proceeds of fees shall be used
exclusively to fund the program. Fees are nonrefundable except as may be required by
law.
§ 125.100 COMPLIANCE MONITORING.
(a) Compliance with this chapter shall be monitored by the Department. In addition,
any peace officer may enforce the penal provisions of this chapter. The City may
designate any number of additional Persons to monitor compliance with this chapter.
(b) The Department or other Person designated to enforce the provisions of this
chapter shall check the compliance of each Tobacco Retailer at least as often as
established by the Chief Executive Officer which could be as often as three (3) times
per a twelve -month (12- month) period. The Department may check the compliance of
Tobacco Retailers previously found to be in compliance a fewer number of times so the
Department may check the compliance of new licensees and Tobacco Retailers
previously found in violation of the licensing law more frequently. Nothing in this
paragraph shall create a right of action in any licensee or other Person against the City
of Baldwin Park or its agents.
(c) Compliance checks shall be conducted so as to allow the Department to
determine, at a minimum, if the Tobacco Retailer is conducting business in a manner
that complies with laws regulating youth access to Tobacco. when the Department
deems appropriate, the compliance checks shall determine compliance with other laws
applicable to Tobacco Retailing.
(d) The City shall not enforce any law establishing a minimum age for Tobacco
purchases or possession against a Person who otherwise might be in violation of such
law because of the Person's age (hereinafter "Youth Decoy ") if the potential violation
occurs when:
(1) the Youth Decoy is participating in a compliance check supervised by a peace
officer or a code enforcement official of the City;
(2) the Youth Decoy is acting as an agent of a Person designated by the City to
monitor compliance with this chapter; or
(3) the Youth Decoy is participating in a compliance check funded in part, either
directly or indirectly through subcontracting, by the Los Angeles County Health
Department or the California Department of Health Services.
r -
0_,Wllilii III Fillilill
(a) REVOCATION OF LICENSE FOR VIOLATION. In addition to any other penalty
authorized by law, a Tobacco Retailer's license shall be revoked if any court of
competent jurisdiction determines, or the Department finds based on a preponderance
of the evidence, after the licensee is afforded notice and an opportunity to be heard, the
licensee, or any of the licensee's agents or employees, has violated any of the
requirements, conditions, or prohibitions of this chapter or has pleaded guilty, "no
contest" or its equivalent, or admitted to a violation of any law designated in Section
125.020 above.
(b) NEW LICENSE AFTER REVOCATION
(1) After revocation for a first violation of this chapter at a location within any 5-
year period, no new license may issue for the location until ten (10) days have
passed from the date of revocation.
(2) After revocation for a second violation of this chapter at a location within any
5 -year period, no new license may issue for the location until thirty (30) days have
passed from the date of last revocation.
(3) After revocation for a third violation of this chapter at a location within any 5-
year period, no new license may issue for the location until ninety (90) days have
passed from the date of last revocation.
(4) After revocation for four or more violations of this chapter at a location within
any 5 -year period, no new license may be issue for the location until five (5)
years have passed from the date of the last revocation.
(c) APPEAL OF REVOCATION. A decision of the Department to revoke a license is
appealable to the Chief Executive Officer and must be filed with Citv Clerk within ten
(10) days after mailing of the Department's decision. If such an appeal is made, then it
shall stay enforcement of the appealed action. An appeal to the Chief Executive Officer
is not available for a revocation made pursuant to subsection (d) below. The decision by
the Chief Executive Officer shall be the final decision of the City.
(d) REVOCATION OF LICENSE WRONGLY ISSUED. ATobacco Retailer's license
shall be revoked if the Department finds, after the licensee is afforded notice and an
opportunity to be heard, one or more of the bases for denial of a license under Section
125.050 existed at the time application was made or at any time before the license
issued. The decision by the Department shall be the final decision of the City. Such a
revocation shall be without prejudice to the filing of a new license application.
§ 125.120 TOBACCO RETAILING WITHOUT A LICENSE.
(a) In addition to any other penalty authorized by law, if a court of competent
jurisdiction determines, or the Department finds based on a preponderance of evidence,
after notice and an opportunity to be heard, any Person has engaged in Tobacco
Retailing at a location without a valid Tobacco Retailer's license, either directly or
through the Person's agents or employees, then the Person shall be ineligible to apply
for, or to be issued, a Tobacco Retailing license as follows:
(1) After a first violation of this section at a location within any 5 -year period, no
new license may issue for the Person or the location (unless ownership of the
business at the location has been transferred in an Arm's Length Transaction), until
thirty (30) days have passed from the date of the violation.
(2) After a second violation of this section at a location within any 5 -year period,
no new license may issue for the Person or the location (unless ownership of the
business at the location has been transferred in an Arm's Length Transaction), until
ninety (90) days have passed from the date of the last violation.
(3) After of a third or subsequent violation of this section at a location within any
5 -year period, no new license may issue for the Person or the location (unless
ownership of the business at the location has been transferred in an Arm's Length
Transaction), until five (5) years have passed from the date of the last violation.
(b) Tobacco Products and Tobacco Paraphernalia offered for sale or exchange in
violation of this section are subject to seizure by the Department or any peace officer
and shall be forfeited after the licensee and any other owner of the Tobacco Products
and Tobacco Paraphernalia seized is given reasonable notice and an opportunity to
demonstrate the Tobacco Products and Tobacco Paraphernalia were not offered for
sale or exchange in violation of this chapter. The decision by the Department or peace
officer may be appealed pursuant to the procedures set forth in Section 125.110(c).
Forfeited Tobacco Products and Tobacco Paraphernalia shall be destroyed after all
internal appeals have been exhausted and the time in which to seek judicial review
pursuant to California Code of Civil Procedure section 1094.6 or other applicable law
has expired without the filing of a lawsuit or, if such a suit is filed, after iudament in that
suit becomes final.
(c) For the purposes of the civil remedies provided in this chapter:
(1) each day on which a Tobacco Product or Tobacco Paraphernalia is offered
for sale in violation of this chapter; or
(2) each individual retail Tobacco Product and each individual retail item of
Tobacco Paraphernalia that is distributed, sold, or offered for sale in violation of
this chapter;
shall constitute a separate violation of this chapter.
(a) The remedies provided by this chapter are cumulative and in addition to any
other remedies available at law or in equity.
(b) Whenever evidence of a violation of this chapter is obtained in any part through
the participation of a Person under the age of eighteen (18) years old, such a Person
shall not be required to appear or give testimony in any civil or administrative process
brought to enforce this chapter and the alleged violation shall be adjudicated based
upon the sufficiency and persuasiveness of the evidence presented.
(c) Each violation of this chapter is subject to a civil action brought by the City
Attorney, punishable by a civil fine not less than Two Hundred Fifty Dollars ($250) and
not exceeding One Thousand Dollars ($1,000) per violation.
(d) Each violation of this chapter may, in the discretion of the City Attorney, be
prosecuted as an infraction or a misdemeanor when the interests of justice so require.
(e) Causing, permitting, aiding, abetting, or concealing a violation of any provision of
this chapter shall also constitute a violation of this chapter.
(f) Each violation of this chapter are hereby declared to be public nuisances.
(g) In addition to other remedies provided by this chapter or by other law, any
violation of this chapter may be remedied by a civil action brought by the City Attorney,
including, for example, administrative citation, judicial nuisance abatement proceedings,
civil or criminal code enforcement proceedings, and suits for injunctive relief.
SECTION 2. SEVERABILITY. If any section, subsection, subdivision, paragraph,
sentence, clause or phrase of this Ordinance, or its application to any person or
circumstance, is for any reason held to be invalid or unenforceable, such invalidity or
unenforceability shall not affect the validity or enforceability of the remaining sections,
subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or
its application to any other person or circumstance. The City Council of the City of Baldwin
Park hereby declares it would have adopted each section, subsection, subdivision,
paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more
other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases
hereof be declared invalid or unenforceable.
SECTION 3. This ordinance shall go into affect and be in full force and operation
from and after thirty (30) days after its final reading and adoption..
SECTION 4. The City Clerk shall certify to the adoption of this ordinance and shall
cause a copy of the same to be published or posted in a manner prescribed by law.
PASSED AND APPROVED ON THE 1St day of October 2008
MANUEL LOZANO, MAYOR
ATTEST:
LAURA M. NIETO
DEPUTY CITY CLERK
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
I, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do herby certify that
the foregoing ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on September 17, 2008. That there after said
Ordinance 1321 was duly approved and adopted at a regular meeting of the City Council on
October 1, 2008 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO
DEPUTY CITY CLERK
f I *ii7R1 i 1[9121piil#]011Z
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING THE FEE SCHEDULE,
ADOPTED BY RESOLUTION NO. 2009 -0001, TO
ESTABLISH FEES FOR THE ADMINISTRATION,
MONITORING AND ENFORCEMET OF CHAPTER 125 OF
THE BALDWIN PARK MUNICIPAL CODE WHICH REQUIRES
TOBACCO RETAIL LICENSING.
WHEREAS, the City Council finds the failure of tobacco retailers to comply with all
tobacco control laws, particularly laws prohibiting the sale of tobacco products to minors,
presents an imminent threat to the public health, safety, and welfare of the residents of the
City of Baldwin Park; and
WHEREAS, the City Council finds a local licensing system for tobacco retailers is
appropriate to ensure retailers comply with tobacco control laws and business standards of
the City of Baldwin Park, to protect the health, safety, and welfare of our residents; and
WHEREAS, approximately 438,000 people die in the United States from tobacco-
related diseases eve ;� year, making :± the nation's leading cause of preventable death; anal
WHEREAS, the World Health Organization (WHO) estimates by 2030, tobacco will
account for 8.3 million deaths per year, killing 50% more people in 2015 than HIV /AIDS,
and will be responsible for 10% of all deaths worldwide; and
WHEREAS, State law requires all tobacco retailers to be licensed by the Board of
Equalization primarily to curb the illegal sale and distribution of cigarettes due to tax
evasion and counterfeiting (Cal. Bus. & Prof. Code §§ 22970.1, 22972); and
WHEREAS, State law explicitly permits cities and counties to enact local tobacco retail
licensing ordinances, and allows for the suspension or revocation of a local license for a
violation of any state tobacco control law (Cal. Bus. & Prof. Code § 22971.3); and
WHEREAS., the City Council of the City of Baldwin Park has adopted other land use
restrictions pertaining to tobacco use. In June of 2004, the City adopted an ordinance
(Ordinance 1232) prohibiting smoking in and around City -owned premises and public
parks. That ordinance was then amended in February, 2007, (Ordinance 1299) to prohibit
smoking at elevators, outdoor dining areas, outdoor service areas, areas within 20 feet of
openings to buildings and areas where the public congregate; and
WHEREAS, a requirement for a tobacco retailer license will not unduly burden
legitimate business activities of retailers who sell or distribute cigarettes or other tobacco
products to adults. It will, however, allow the City of Baldwin Park to regulate the operation
of lawful businesses to discourage violations of federal, state, and local tobacco- related
laws; and
WHEREAS, the City Council has a substantial interest in promoting compliance with
federal, state, and local laws intended to regulate tobacco sales and use; in discouraging
the illegal purchase of tobacco products by minors; in promoting compliance with laws
prohibiting sales of cigarettes and tobacco products to minors; and finally, and most
importantly, in protecting children from being lured into illegal activity through the
misconduct of adults; and
WHEREAS, it is the intent of the City Council, in enacting this resolution, to ensure
compliance with the business standards and practices of the City of Baldwin Park and to
encourage responsible tobacco retailing and to discourage violations of tobacco- related
laws, especially those which prohibit or discourage the sale or distribution of tobacco and
nicotine products to minors, but not to expand or reduce the degree to which the acts
regulated by federal or state law are criminally proscribed or to alter the penalties provided
therein; and
WHEREAS, on October 1, 2008, the City Council adopted Ordinance 1321 which
added Chapter 125 to the Baldwin Park Municipal Code (BPMC) entitled "Tobacco Retail
Licensing;" and
WHEREAS, Section 125.090 Chapter 125 of the BPMC authorizes the City Council to
adopt fees for the implementation of the tobacco retailer provision of the BPMC.,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS
FOLLOWS:
SECTION 1. Pursuant to Section 125.090 of the BPMC, Resolution No. 2009 -001
is hereby amended to establish the fee of $342.00 as the annual fee for each tobacco
retailer in the City of Baldwin Park, whether from a fixed location or a mobile /vehicle
structure, for the costs associated with the administration, monitoring and enforcement of a
program to license retailers selling tobacco in the City of Baldwin Park, including the
Baldwin Park Police Department conducting a minimum of four (4) random youth decoy
operations annually.
SECTION 2. The City Manager is authorized to implement the program and
appropriate funding for related expenditures.
SECTION 3. The City Clerk shall certify to the adoption of this ordinance and shall
cause a copy of the same to be published or posted in a manner prescribed by law.
PASSED AND APPROVED ON THE 19th day of August 2009
MANUEL LOZANO, MAYOR
ATTEST:
LAURA M. N I ETO
DEPUTY CITY CLERK
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK I
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do herby certify that
the foregoing Resolution 2009-001 was adopted by the City Council at a regular meeting
held on August 19, 2009 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MFMBFRS-
15_30�2 0_• TMIJ0.411-43
ABSTAIN: COUNCIL MEMBERS:
LAURA M. N I ETO
DEPUTY CITY CLERK
Advertising
$80.00 Each
Billiard & Pool Hall
$50.00 + $15.00 for Ea. Table in
Juke Box
Excess of One
Bowling Alley
$50.00 + $15.00 for Ea. Lane in
Merchandise or Service
Excess of One
Carnival / Circus
$62.50 per day + $12.50 Ea.
Machine Activated at 240 or less
Ride + Temporary Use Permit
Postage Stamp Machines
$125.00 per day maximum
Vending Machines
$100.00 Per Year
Game or Mechanical Rides
$60.00 Each
Juke Box
$15.00 Each
Cigarette & Tobacco Machine
$10.00 Each
Merchandise or Service
$50.00 PerYear
Machine Activated at 250 or more
$10.00 Each
Machine Activated at 240 or less
$ 5.00 Each
Postage Stamp Machines
$ 1.25 Each
Pool Table
$50.00 First Table + $15.00
Masonry Contractor
Each Table in Excess of One
Vending Machine Delivery
See Retail/Wholesale Delivery
Dance Hall
$250.00 PerYear
Theatre
$ .25 Each Fixed Seat or
Plumbing Contractor -
Car Space
Auctioneer
$175.00 Not Prorated
Vehicle/Trailers New/Used
$100.00
Auto Wrecking Yard
$80.00+ ($9.00 for Each
(6
Employee over Three)
General Contractor
$100.00 Per Year
General Contractor -Home OCC
$ 50.00 PerYear
Asphalt Contractor
$50.00 PerYear
Concrete Contractor
$50.00 PerYear
Demolition Contractor
$50.00 PerYear
Electrical Contractor
$50.00 PerYear
Fence /Block Wail Contractor
$50.00 PerYear
Flooring Contractor
$50.00 PerYear
Heating /Air Cond. Contractor
$50.00 PerYear
Masonry Contractor
$50.00 PerYear
Painting Contractor
$50.00 PerYear
Patio /Awning Contractor
$50.00 PerYear
Pipeline Contractor
$50.00 PerYear
Plumbing Contractor -
$50.00 PerYear
Roofing Contractor
$50.00 PerYear
Sewer Contractor
$50.00 PerYear
Sign /Neon Contractor
$50.00 PerYear
Swimming Pool Contractor
$50.00 PerYear
Plaster /Drywall Contractor
$50.00 PerYear
Miscellaneous Contractor
$50.00 Per Year
Home Occupation Contractor
$50.00 PerYear
$50.00 FOR EACH PRACTICING MEMBER
+ $9.00 FOR EACH EMPLOYEE OVER THREE (3)
Accountant
Appraiser
Architect
Attorney At Law
Auditor
Bacteriologist
Chemist
Chiropodist
Chiropractor
Dentist
Engineering Consultant
Geologist
Mortician
Optician
Optometrist
OsteopathPhysician
Physiotherapist
Surveyor
Veterinarian
X -ray Lab
Professional -Home OCC
Professional -Other than
Specified
$50.00 + $9.00 FOR EACH EMPLOYEE OVER THREE (3)
Auto Parts /Supplies
Auto Repair, Paint or
Bodywork
Bakery
Barber Shop
Beauty Salon
Burglar Alarm Co.
Clothing Store
Dog Kennel
Drive -In Dairy
Drug Store /Pharmacy
Dry Cleaner
Entertainment
Furniture Store
Gasoline Station
Grocery Store
Income Tax Service
Jewelry Store
Liquor Store
Manufacturing
Meat Market
Misc. Services
Nursery /Florist
Produce Store
Retail Stores -All
Savings & Loan Co.
Security Patrol
Shoe Store
Termite & Pest Control
Trucking Company
Wholesale Sales
T.V. Repair
Tobacco License Fee ...............$342
Filmmaking
$100.00 Each Day
Rentals- Apartments
$15.00 Each Unit
Rentals- Single Family Unit
$30.00 Each Unit
Rentals - Commercial
$50.00 + (950 per every $1,000 in rental
income in excess of $25,000 annually)
Real Estate
$100.00 + $9.00 for Each Employee over 3
Real Estate -Home OCC
$50.00
Beer Tavem
Per Seating Capacity, from:
Cocktail Lounge
0 - 25 $ 50.00
Restaurant
26 -100 $ 75.00
Drive- in/Take Out Food
101 & over $150.00
Rest Homes /vunvalescent
$50.00 + $5.00 for Each Bed
Rooming House
$10.00 Per Bed
Laundromat
$50.00 PerYear
Self -Sere Car Wash
$50.00 PerYear
Solicitor per person
$100.00 PerYear or $15.00 Per Day
Solicitor per person -OCC
$ 50.00 Per Year or $15.00 Per Day
Solicitor per company
$300.00 (10 or more persons)
Home Occupations - All
$50.00 PerYear
Bingo Licenses
$50.00 PerYear
BUSINESS NOT
SPECIFICALLY NAMED
$50.00 + $9.00 for each employee over 3
Warehouse, Distribution
Storage $100.00 +(3¢ per square foot of charger
covered and enclosed space)
Motorized Vendor Vehicles $145.00 per Vehicle (Sale of Goods on
Public Right -of -Way or Private Property)
Retail/Wholesale Delivery f $50.00 per Vehicle + $10.00 for Each
Retail/Wholesale Delivery- L Additional Vehicle
Home OCC
Hospital $100.00 + $5.00 for Each Bed
Hotel
Motel $50.00 + $5.00 for Each Unit over three (3)
Trailer Park
Newspaper -Daily $100.00 Per Year
Newspaper - Weekly
Junk Dealer $50.00 + $9.00 for Each Employee over
Pawnshop t three (3)
TO: Honorable Mayor and Members of the City Council
r`
FROM: Vijay Singhal, Chief Executive Officer p 5
DATE: August 19, 2009`
,6
SUBJECT: RESOLUTION NO. 2009 -037 IN SUPPORT OF THE COUNTY
PROVIDING SAFETY BOOTS TO OFFICERS OF THE DEPARTMENT
OF ANIMAL CARE AND CONTROL
The purpose of this report is to request City Council adopt Resolution No. 2009 -037 in
support of the County providing safety boots to officers of the Department of Animal Care
and Control.
At the City Council meeting of August 5, 2009, an employee of the Department of
Animal Care and Control addressed the Council during public communications,
requesting their support to encourage the County of Los Angeles to provide safety
boots to the officers. The officers are required to wear these boots but they must
purchase them themselves. Mayor Pro Tern Monica Garcia requested that this item be
brought forward for consideration with no objections.
Animal control officers are required to capture large animals, as well as assisting
firefighters in capturing animals when wildfires breakout in local mountains. While
performing these duties, there is the strong possibility of injury to the officers without
proper safety shoes. It is believed that providing safety boots will be an effective
vehicle to reduce injuries to officers and give them the ability to continue to provide
quality public services.
O_ !M [Loll
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -037 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK EXPRESSING ITS SUPPORT FOR THE COUNTY TO
PROVIDE SAFETY BOOTS TO THE OFFICERS OF THE DEPARTMENT OF ANIMAL
CARE AND CONTROL."
Attachment
0 Resolution No. 2009 -037
RESOLUTION NO, 2009 -037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK EXPRESSING ITS SUPPORT FOR THE
COUNTY TO PROVIDE SAFETY BOOTS TO THE OFFICERS OF
THE DEPARTMENT OF ANIMAL CARE AND CONTROL
WHEREAS, the City of Baldwin Park is home to one of the County's six animal
shelters, serving millions of County residents; and
WHEREAS, for several years the Los Angeles County Department of Animal
Care and control has required Animal Control Officers to wear boots; and
WHEREAS, safety boots are not provided to the Animal Control Officers by the
Department of Animal Care and Control; and
WHEREAS, Animal Control Officers are required to capture large animals such
as horses that can easily weigh up to 1800 Ibs as we!! as assisting firofighforc in
V 411 UV UVVIV 111 111411 I It41 V II I
capturing animals when wildfires break out in our local mountains; and
WHEREAS, at times, Animal Control Officers have to investigate animal
hoarding cases and enter homes that may contain sick and dead animals, among
several other hazardous materials; and
WHEREAS, having appropriate footwear is essential to the safety and health of
the Animal Control Officers; and
WHEREAS, providing safety boots to Animal Control Officers may be an
effective vehicle to reduce injuries to officers and to enable them to continue to provide
quality public services.
THEREFORE, BE IT RESOLVED this City Council of the City of Baldwin Park:
SECTION 1. That the City Council of the City of Baldwin Park supports the
efforts of the Los Angeles County's Department of Animal Care and control Officers to
obtain safety boots and encourages the Los Angeles County Board of Supervisors to
approve the providing of safety boots to Animal Control Officers.
SECTION 2. That the City Clerk shall certify to the adoption of this
Resolution and shall forward a copy of this Resolution to the Los Angeles County
Board of Supervisors.
LAF
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
Resolution No. 2009-037
Page 2
DAY OF AUGUST 2009.
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at its regular meeting of the City Council on
July 15, 2009 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CIVIC
DEPUTY CITY CLERK
P A , R • K
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
DATE: August 19, 2009
SUBJECT: AWARD A PROFESSIONAL SERVICES CONTRACT FOR PROGRAM
MANAGEMENT OF THE TRANSIT CENTER PARKING STRUCTURE
TO AAE IN AN AMOUNT NOT TO EXCEED $168,320
The purpose of this report is to request City Council consideration for awarding a
Pr ofessioi al Services Contract to AAE to perform Program ,Vial �agemei �t of the Baldwin
Park Metrolink Transit Center Parking Structure in an amount not to exceed $168,320.
BACKGROlan
The City has been working for several years on developing a parking facility adjacent to
the Baldwin Park Metrolink Station. This parking facility has long been envisioned to
not only provide needed parking to the civic center area, but would add significant
transit benefits to our residents and improve regional transit, and would also uniquely
position the City to initiate a redevelopment of our downtown area.
On June 3, 2009, the City Council authorized staff to publish a Request for Proposals
for the Program Management and for the Design of the Transit Center Parking
Structure.
On July 13, 2009, at a special City Council meeting, a presentation and discussion was
held to outline the City's Capital Projects and the approval of adding $2.5 million in
Proposition C funds to this project. The City Council approval essentially makes the
project feasible for delivery since the available funding of approximately $9.4 million in
the current construction market allows the full delivery of the scope.
On August 5, 2009, the City Council authorized the Chief Executive Officer to finalize
the details and contract terms of an agreement to complete the design of the parking
structure, which is a significant step in realizing the project.
Award Contract to AAE for Parking Structure Program Management Page 2 of 4
August 19, 2009
Between 2006 and 2009 the City has secured 6.9 million in federal and state grants for
the construction of a parking structure, the bulk of which is a $4.2million MTA
Proposition C discretionary grant. Although the grant was secured about two years
ago, the funding agreement was not fully executed until April of this year. Additionally,
the construction costs were much higher than the funding available to build the
structure. Today, the current construction market conditions will allow the building of
the structure at much lower cost.
DISCUSSION
The funds coordination and management, and the oversight needed in the
development of the construction documents needs day to day involvement by the City,
and requires specialty services to ensure the eligible and appropriate use of funds, to
document expenditures, to ensure environmental entitlements satisfy all grant criteria,
to oversee details of the design development, and to ensure that the layout is
compatible and strategic with our proposed mixed use downtown redevelopment vision.
It is critical that federal procedures and guidelines are followed to ensure the City
receives its full reimbursement on this project. Even the slightest omission or
modification of a procedure jeopardizes the federal funds. This is commonly referred to
as a "fatal flaw," which may even result in no Federal funds reimbursed.
In order to support the efficient development of the final design of the Parking Structure,
and in order to ensure the area is effectively developed on a master planned basis, the
City needs to hire a specialty consultant that can provide support for a variety of needs.
__ Wo
The Program Manger RFP was published on June 8, 2009, and on July 1, 2009 the City
received five proposals. The proposals were reviewed by engineering and community
development staff. The proposals were ranked against clearly defined criteria which
were revealed in the RFP. Essentially, the criteria included the completeness and
requested formatting, the understanding of the project, the experience of the firm and
the team, the knowledge of agency procedures, and past performance. The cost of the
proposals would also be considered, after evaluating and identifying the firms offering
the best quality services. Thereafter, the costs of all the proposals served to establish a
frame to negotiate and finalize the cost.
Consultant Selection
After Proposals were reviewed, the top two firms were invited to an interview with City
staff so that further evaluation of their proposals could be completed. The top two firms
were Transtech Engineers and AAE.
Engineering and planning staff interviewed both firms and staff noted that much of the
specialty services needed by the City could be provided by either firm without the need
to outsource to sub - consultants. This is a valuable option to have by both consultants.
Award Contract to AAE for Parking Structure Program Management Page 3 of 4
August 19, 2009
However, the overall proposal by AAE provides the City with sufficient details in their
task by task descriptions to assure a quality service. In addition, this contract also
contains provisions to terminate the contract in case there are any issues with
consultant performance. A detailed description of AAE's responsibilities was provided
and will make the City's job of administering their work much easier.
After the interviews were completed, the general terms of an agreement with AAE
related to the scope of services and consultant services costs were reached. This
yielded an $18,000 savings by rightsizing the environmental effort needed on this
project. In addition, City staff stressed to AAE the need to provide the City with an
increased value compared to what has been done in the past. Also, AAE's cost was
also compared to the other proposal by Transtech which was concurrently being
evaluated. This also yielded an additional reduced fee by $18,000. In summary, the
initial proposed fee by AAE of $204,390 was negotiated to $168,320.
A comparison of the relative effort by these two short- listed firms (Transtech and AAE)
as measured by man -hours shows a superior proposition by AAE which is over 1,300
hours. AAE also includes a $4,000 allowance for environmental studies, which if not
utilized would be a cost savings. In comparison, Transtech's effort is based on 1,200
man- hours for a fee of $174,625.
The following table summarizes the proposals the City received:
Firm
Effort (hours)
Cost
Comments
AAE
1,306
$168,320
Includes add $4k for environmental
Transtech
1,200
$174,625
$381,000
Gardiner & Theobold
896
$171,000
Little local experience
Harris & Associates
Unknown
$150,000
Too many exceptions
Del Terra
790
$121,588
Proposed services do not match RFP
Available Proiect Funds
The following table summarizes the funds available to the project:
TRANSIT CENTER PROJECT
Deadline
F 270 - Grants Fund
$7,271,000
Fed 5309 c (design)
Sept 2009
$245,000
Fed 5309 c (design)
Sept 2009
$381,000
Fed 5309 c (construction)
Sept 2010
$1,288,000
HR 5576 (construction)
Sept 2010
$100,000
MTA Prop C Grant (construction)
Sept 2010
$4,187,000
MTA Prop C Grant (Ped Bridge)
Sept 2010
$770,000
MTA Parking Demand Mgmt Technology Grant
Sept 2012
300,000
Award Contract to AAE for Parking Structure Program Management Page 4 of 4
August 19, 2009
The last grant listed above is a new grant that was recently obtained. In addition to the
above grants, the City Council has authorized the following funds:
F 245 - Proposition C (city funds June 2011 $2,500,000
The total funding available is therefore $9,771,000.
Staff anticipates that non - construction costs related to the project will be for design and
for program management. The following table summarizes the fiscal standing of this
project.
AVAILABLE PROJECT FUNDS
$9,771,000
PROJECT EXPEDITURES
$764,220
Design
Program Management
$595,900
$168,320
CO,R�STRUCTiON � COI:'? INC�EI:CY
$9,006,220
Staff anticipates that the amount remaining for construction and contingency is just over
$9 million. Staff believes this amount is sufficient to deliver a parking structure for
approximately 500 vehicles or more.
FISCAL IMPACT
There is no impact on the General Fund. All funds identified are specific for the Transit
Center Parking Structure, except for the City Council action on July 13, 2009 making
$2.5 million of Prop C funds available.
RECOMMENDATION
Staff recommends that the City Council approve a Professional Services Agreement
with AAE, Inc. for Program Management of Transit Center Parking Structure in an
amount not to exceed $168,320, and authorize the Mayor to execute said Agreement.
ATTACHMENT
Professional Services Agreement
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 19th day of August , 2009
by and between the City of Baldwin Park, ( "City "), and AAE Inc. ( "Consultant ").
In consideration of the following mutual covenants, provisions and agreements, and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City
and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to
and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any,
are contained in "Additional Provisions" attached to and incorporated into this Agreement as
Exhibit "D."
2. COMPENSATION. City shall pay for the services performed by Consultant
pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of
Compensation" attached to and incorporated into this Agreement as Exhibit "B."
3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this
Agreement. Consultant shall commence and complete the services in this Agreement within the
time period shown on "Schedule of Performance" attached to and incorporated into this
Agreement as Exhibit C.
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years after
final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel,
equipment and material, at its sole expense, in order to perform the services required of it
pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed,
for all purposes, an independent contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to be performed
for other entities while under contract with City. Consultant is not an agent or employee of City,
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City
provides for its employees. Consultant shall be responsible to pay and hold City harmless from
any and all payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as
set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement
without written approval of City is prohibited and shall be null and void; except that Consultant
may assign payments due under this Agreement to a financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided herein.
Consultant Services Agreement Page 2 of 5
AAE, Inc.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance
with the applicable laws and regulations of all governmental agencies that are in force at the
time services are performed. Consultant shall be responsible for becoming aware of and
staying abreast of all such laws and ensuring that all services provided hereunder conform with
such laws. The terms of this Agreement shall be interpreted according to the laws of the State
of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials,
officers, and employees against any and all actions, claims, damages, liabilities, losses or
expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys'
fees, whether or not suit is actually filed, and any judgment rendered against City and /or its
officials, officers, or employees that may be asserted or claimed by any person, firm, or entity
arising out of Consultants' negligent performance, or the negligent performance of its agents,
employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant,
it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not
apply if there is concurrent passive or active negligence on the part of City, or its officials,
officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance with
the following during the course of its performance hereunder.
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent Consultants'
liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable
own, hired and non -owned automobiles with the following minimum limits of
liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or
such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory
requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City
with a certificate of Insurance reflecting the above, and an endorsement for
each policy of insurance which shall provide:
(1) the City, and its officials, officers, agents and employees are named
as additional insured (with the exception of Professional Liability and
Worker's Compensation);
Consultant Services Agreement
AAE, Inc.
Page 3 of 5
(2) the coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects to
City, its officials, officers, agents or employees; moreover, any
insurance or self- insurance maintained by City or its officials, officers,
agents or employees shall be in excess of Consultants' insurance and
not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior written notice to
City of cancellation or of any material change in coverage before such
change or cancellation becomes effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to
waive all rights of subrogation against City and City personnel for losses
arising from work performed by Consultant for City, and the insurer's
agreement in this regard shall be reflected in the Workers' Compensation
Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared
pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the
property of City. City's ownership of documents includes any and all analysis, computations,
plans, correspondence and /or other pertinent data, information, documents, documents, and computer
media, ;nrlu�d n.^� d.sks and other mate -1...� gathered or prepared by Coiisuitaiit in perfor�i�ance
of this Agreement. Such work product shall be transmitted to City within ten (10) days after a
written request therefore. Consultant may retain copies of such products. Any re -use by City
shall be at the sole risk of City and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall have
free access at all reasonable times to such records, and the right to examine and audit the
same and to make transcripts therefrom, and to inspect all program data, documents,
proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and
telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by
the Internal Revenue Service.
14.
conflict of interest shall be fully disclosed prior to execution of contract
comply with all applicable federal, state and county laws and regulations
interest.
CONFLICT OF INTEREST. Consultant agrees that any
conflict or potential
ind Consultant shall
governing conflict of
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of any
federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the
election of candidates for public office during time compensated under the representation that
such activity is being performed as a part of this Agreement.
Consultant Services Agreement Page 4 of 5
AAE, Inc.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of
this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
and including the date of termination of this Agreement, unless the termination is for cause, in
which event Consultant need be compensated only to the extent required by law. Consultant
shall be entitled to payment for work satisfactorily completed to date, based on proration of the
compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's
receipt of a close -out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable attorney's
fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any
court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid
and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable
and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles
County. This paragraph shall not apply and litigation fees shall not be awarded based on an
order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or
mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a covenant and a
condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement
between the City and Consultant. No verbal agreement or implied covenant shall be held to
vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the
parties to this Agreement, and any subsequent successors and assigns.
20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise affected,
except by a written amendment signed by all parties.
21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual matters,
and coordination with the City. The City Representative (B) designated below shall act on the
City's behalf as Project Manager.
(A) Raymond Abassi, P.E.
President
AAE Inc., 1815 E. Heim Avenue, Suite 100, Orange, CA 92865
(B) Edwin "William" Galvez, P.E.
Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
Consultant Services Agreement
AAE, Inc.
Page 5 of 5
22. NOTICES. Notices pursuant iothis Aone8nl8nt ShuU be in writing and may be
given by personal delivery Or by rn8i|. Notices shall be directed to City's Designated
Representative identified in Paragraph "21" of this Agreement. Consultant Sh8U S8Dd a copy of
all notices to the City Attorney.
City Attorney:
Joseph Pannone/ /Qmshire &VVyndSr'LLP
South Bay Center, 1515 West 190thStreet
South Tower, Suite 5O5
Gardena, CASU248
(310) 527-6660
IN VV|TNE8G WHEREOF, the parties have executed this Agreement on the day first
above written.
ATTEST:
City Clerk
CITY OF BALDWIN PARK
Dated:
CON��LTANT: FIRM NAME
Title: PrenidenLAAJE. inc.
Address:— 1815 E. Heim Avenue, Ste 100
Orange, CA, 92865
Telephone:
Consultant Services Agreement Exhibits August 19, 2009
AAE, Inc.
ES MO 91 M..
See attached Scope of Work from AAE. Said scope of work has been revised from
AAE's proposal submitted on July 9, 2009.
CADocuments and Settings \rabassi \Local Settings \Temporary Internet Eiles \Content.0utlook \ESJSSYVU \Exhibits 08- 19- 2009.doc
Project Phases and Tasks
REVISED 8/ 11/2009
While the parking structure b generally concrete, steel and asphalt structural rnofehob. there are several
elements and tasks required to bring this project to successful completion, As Udod in the City's RFP'
those tasks are. Fund Processing/Acquisition: process and obtain entitlement documents; development
ofPS&E; Bid development, advertisement and management; Construction Management, Inspection
and Plan Review.
AAE'x project team specializes in carrying out all ofthe required elements. Specific tasks to be carried
out by the AAE Project Management Team are separated into two phases, as indicated in the two-step
contract ov/and indicated in the City's RFP. Phase | will include Federal Fond Project Prooeoing,
Entitlement Phase and P3&E Phase; Phase U will include the Bidding and Advertising Phase and the
Construction Phase,
Our approach to each phase is listed in detaii, on the following pages.
City of BaldwinPark - ProgromonwConmmctionmanagemem
Task I - Initial Meeting with City and Design Consultant
REVISED 8A 1 X2009
AAE will meet at the City's convenience to discuss the project and the City's goals and objectives. A
project schedule will be developed and agreed upon by the City, AAE and the Design Consultant. AAE
project principles will review City policies and procedures applicable to this project. Various lines of
communication will be established and agreed upon.
Task 2 - Progress Meetings
Following the established schedule, AAE will schedule, coordinate and facilitate project status meetings.
AAE will prepare all agendas, meeting minutes and other required materials. AAE will insure that
meeting minutes and all applicable documents, schedules, agendas, etc. are distributed to the
appropriate City staff, consultants and outside agencies.
During the meetings our project team will evaluate actual progress versus planned milestones. In the
even[ that project milestones are not met AAE will immediately work to ensure that the project is
brought back on schedule. If necessary, AAE will prepare amended project schedules for City approval
and ensure that the new schedule is distributed and implemented. In addition to review of the project
schedule, AAE will identify and discuss any past issues and future potential issues and take action to
resolve before they affect the project.
Task 3 - Records Research
Immediately following Task 1, AAE will begin working with City Staff and other agencies to gather all
past plans and reports pertinent to the project so that all parties Will understand the history of the project
and post commitments of all participating agencies.
The AAE project team with the City and its consultant will prepare all necessary schedules and work
assignments to be carried out so that each party understands the work requirements and is aware of
the actions of the others.
Task 5 - Conditional Use Permit Processing Including Special Studies
The AAE project team will work to prepare a Conditional Use Permit (CUP) submittal to the City's
Planning Department and the City's Planning Commission. Any special studies related to the project will
be conducted according to professional standards. All notices will be issued including any applicable
community outreach efforts.
In coordination with the agency's project manager we will gather a complete project description and
project maps. We will review project history and any relevant project information to help us determine
the environmental conditions of the project.
We will verify that the project is in the FSTIP and that the scope of work and project description is
consistent with the programmed information.
If needed, we will conduct a site visit to become familiar with the project surroundings and parameters.
The Field Review form will be completed at this time. Field reviews can be completed through a formal
or informal process. A formal process includes a site inspection with all Involved in the project
City of Baldwin Pork - Program and Construction Management
/wcunp�n�neu
REVISED 0/ll/2009
development process, An informal review process includes small group meetings or individual research
and data gathering. The Field review form is important when developing a local transportation project.
We will complete the PES form in accordance With the local procedures manual and coordinate
gathering of signatures for approval of the form. Completion of the PES form will include identifying
design information, potential environmental effects such as noise, air quality, hazardous materials, water
quality, land use, etc, VVewiiU also collect all supporting attachments required such 000regional mop.
project location map, project toot print map and ong)neahng drawings ot9�7..
If staff would like to review the form prior to submission, this time will be factored into the schedule, and
then obtain required signatures for submittal.
Task 6- Funding Outreach
As indicated in the City's RFP, funding commitments from the Federal, State and local agencies are yet
to be finalized. At the beginning of the project, project staff will assist the City by obtaining project
funding from the identified agencies. In addition, our project staff wVil| begin researching additional
sources of funding.
Task 7- Plan Check
AAE's project team includes o registered Chief Building Official (C8O) that is also certified plans
examiner in addition toanother certified plans examiner and structural plan n+viewpr. Our p|oncheck
team will review all plans and related documents prepared by the Design Consultant at each submittal
phase and will act as an extension of the City's Building Department. All plans will be reviewed for
compliance with all applicable codes, ord\nqncen, rules and regulations. As o part of the design review
work, it is understood that approval ofu City Design Review Board will be necessary /naddition to the
Build ing/Ptanning Cod* reviews and checks along with presentation to the City Planning Commission
and three (3) presentations tn the City Council. |n addition, the AAE Project Team will perform aQA/QC
and Value Engineering Review.
Task 8-ConshwctabWityReview
AAE will conduct o thorough conxirucfobii1fy review of fhe project plans and specifications for
conformance vvith all applicable codes and procedures and for conshoctob|Uty using established
construction procedures,
Task 9- Environmental Review/Documentation
AAE team will review the environmental document (Negative Declaration) which have been prepared
and filed with county to confirm compliance with applicable City ordinances and guidelines, the State
CEQA' and Federal NEPA requirements. Additionally the AAE project management team will make o
comprehensive assessment of the project and will work with the City Planning Department to decide un
the level of Environmental Document required for the project. Should additional environmental
documentation be prepared' AAEviH provide fee proposal for the needed services and will proceed
with work upon City's approval and issuance of contract amendment,
Throughout the program and project design and construction, AAE will coordinate with all involved
transit agencies toensure that the process in includes all affected parties.
City of Baldw"rn Park -Program and ronsimtionmanogemen|
Task 1Y- Coordinate with the Developer and City
REVISED 8/11/2009
Throughout design and construction, AAE will coordinate with the developer on behalf of the City and
the Redevelopment agency. The coordination will serve to ensure that the pxognonn and project is
implemented to the satisfaction of all parties.
Task 12-Project Review/Approval bpFinancing Entities
Once we receive the Notice to Proceed, our team will conduct oscopingMeeting with Staff, The initial
meeting conducted with the staff would be to refine the scope ofservices to be delivered. The goals
and objectives of the program would be further discussed and recommendations made based upon
any new information received. Following the meeting o calendar schedule will be prepared which
includes benchmarks, activities and work product deliverables. This document will be used throughout
the project, and will guide the activities undertaken by the team. |i will also provide the project team
with a document by which to measure and evaluate progress during the course of the project.
The basic elements of this collaboration include regular and consistent communication with the project
staff. We would ask that a maolarmeefng dote and time be established as o means by which to
ensure that the project is proceeding according to plan and to advise staff of any recommended
changes |n direction and/or unexpected delays. Bi-wmekk/ status reports will also be submitted 1oreport
of the progress ofthe project.
Prior to the preparation of any submittal, staff will collect necessary data and project information. This
will help us fornUiohze ourselves with the scope of the project. Data may include but not limited ho:
financial data i.e. copy of HIP submittal, hadexz| funds identified for the project, local match; traffic
data; right-of-woy certification information; DBE goal documentation i.e. submittal dote to funding
agencies and approval dote: Copier of Executed Cooperative Agreements and copies of funding
agency approved Quality Assurance Programs (GAP). AAE has developed checklist to be used
throughout the course of data collection to facilitate the exact information needed from the Agency.
Cdvu; Baldwin Park -pmgrarn and CrnstmctionManagement
Consultant Services Agreement Exhibits August 19,2009
AAE, Inc.
EXHIBIT "B"
Contract Sum
For the services described in Exhibit "A" to the Agreement, City shall, in the amounts,
by the method, and at the times set forth, pay Consultant as follows:
Consultant's compensation shall be a not to exceed fee of $168,320. Compensation
will be based on the attached Fee Summary which shows the hourly effort and
compensation amount for each of the work categories over each of the project tasks.
BILLING. City will be invoiced monthly for progress payments. At the end of
each calendar month in which services are performed or expenses are incurred
under this Agreement, Consultant shall submit an invoice to the City at the
following address:
Edwin "William" Galvez, Director of Public Works
Cit\/ of Rqlri\A/in Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
The invoice submitted pursuant to this paragraph shall show the: 1) project
name/description; 2) name and hours worked by each person who performed
services during the billing period; 3) the title/classification under which they were
billed; 4) the hourly rate of pay; 5) actual out-of-pocket expenses incurred in the
performance of services; and 6) other such information as the City may
reasonably require.
METHOD OF PAYMENT. Payment to Consultant for the compensation specified
above shall be made after the City's determination that the billing submitted as
specified above, accurately reflects work satisfactorily performed. City shall pay
Consultant within thirty (30) days therefrom.
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Consultant Services Agreement Exhibits August 19, 2009
AAE, Inc.
EXHIBIT "C"
SCHEDULE OF PERFORMANCE
Consultant shall perform the services described in Exhibit "A" to the Agreement within
the time period(s) set forth as follows:
Consultant shall commence the services upon the City's issuance of a Notice to
Proceed (NTP), the issuance of which shall be at the City's discretion but no later than
30 days from the execution of this Agreement.
Consultant shall complete all work related to tasks 1 thru 12 in parallel with the design
of the transit center. Tasks 1 thru 12 are estimated to be completed within 270 calendar
days.
Construction Management efforts as outlined in the Fee Schedule shall not begin until
prior written authorization is extended by the City.
CADocuments and Settings \rabassi \Local Settings \Temporary Internet Files\ Content .Outlook \ESJSSYVU \Exhibits 08- 19- 2009.doc
Consultant Services Agreement Exhibits August 49, 2009
AAE, Inc.
EXHIBIT "D"
ADDITIONAL
\I-
C: \Documents and Settings \rabassi \Local Settings \Temporary Internet Files \Content.Outlook \ESJSSYVU \Exhibits 08- 19- 2009.doc
4
BAMWIN
P ' A, R, K CITY OF BALDWIN PARK
TO: Honorable Mayor and Members of t
FROM: Vijay Singhal, Chief Executive Offic
DATE: August 19, 2009
CUI DD DID AGENDA
tl
ITEM O..-, 7
SUBJECT: RESOLUTION NO. 2009 -004 IN SUPPORT OF A CALIFORNIA
CONSTITUTIONAL CONVENTION
11UNZOMA
The purpose of this report is to request City Council adopt Resolution No. 2009 -004 in
support of a California Constitutional Convention.
BACKGROUND AND DISCUSSION
At the Council meeting of July 15, 2009, Council member Bejarano requested Council
consideration of adopting a resolution in support calling a California Constitutional
Convention.
Many believe that California's system of state government is broken. There is ample
evidence: the state has had an on -time budget only twice in the past 25 years; the
state does not have long -term strategic programs or infrastructure plans; the budget
sets few if any accountable performance targets and the budget is not adopted in an
open, transparent process with public comment and debate. No meaningful budget
hearings are conducted to provide thoughtful review of state department operations and
performance. There is no discussion or debate about schools, health, criminal justice
or any other vital programs and services.
The City of Baldwin Park would be joining the efforts of Repair California, along with
cites and counties across the state in the call for a California Constitutional Convention
in the hopes that it can drive a constructive dialogue across the state about budget
reform.
FISCAL IMPACT
NONE
Staff Report — Resolution No. 2009 -004
Page 2
RECOMMENDATION
Staff recommends City Council waive further reading, read by title only and adopt
Resolution No. 2009 -004 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK SUPPORTING A CALIFORNIA
CONSTITUTIONAL CONVENTION."
Attachment
• Resolution No. 2009 -004
RESOLUTION NO. 2009 -004
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK SUPPORTING A
CALIFORNIA CONSTITUTIONAL CONVENTION
WHEREAS, both the growing influence of special interests and the California
Legislature and Governor's passing of a budget that borrows needed funding from local
jurisdictions has greatly impacted the ability of communities to adequately provide
public services such as police, fire, schools, libraries, parks, health programs, senior
care; and
WHEREAS, California, which was once a leader in highway projects and
education as well as holding a triple A bond rating, has now fallen behind on
infrastructure and highway improvements, was ranked 49th out of 50 states by the
California Faculty Association in terms of adults finishing high school and now has a
triple B bond rating; and
WHEREAS, to bridge this year's $26.3 billion budget gap the California
Legislature and Governor are proposing to take the following amounts from local
governments and jurisdictions; $8 million from parks, $2.2 billion from health care and
$1.2 billon from the prisons; and
WHEREAS, numerous punitive articles shifting power and revenue away from
local governments are permanently locked into the current State Constitution and have
resulted in a state budget that seeks to use property tax revenues, siphon gas tax
money and halt important capital projects by taking redevelopment funds; and
WHEREAS, the California Constitution was deigned to offer certain protections
to the people but is being largely ignored by the State government; and
WHEREAS, the California Constitution is one of the oldest and longest state
constitutions still in use today. It is 8 times the length of the U.S. Constitution and was
written when California's population was not yet 800,000. California's Constitution has
been called "a perfect example of what a constitution ought not to be" and "more about
legal technicalities than principles; an embarrassment for an otherwise cutting -edge
state" and
WHEREAS, the number of propositions needed to address these issues along
with the cost of passing a proposition averaging $20 million renders the initiative
process an ineffective solution.
THEREFORE, BE IT RESOLVED this City Council of the City of Baldwin Park:
Resolution No. 2009-004
Page 2
SECTION 1. The City Council of the City of Baldwin Park supports a limited
Constitutional Convention as the best tool to restore power to the local governments
and the people of California.
SECTION 2. That the City Clerk shall certify to the adoption of this
Resolution.
PASSED, APPROVED AND ADOPTED THIS DAY OF AUGUST 2009.
MANUELLOZANO
MAYOR
ATTEST:
STATE OF ' A - " r K I A
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
1, LAURA M. NIETO, Deputy City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at its regular meeting of the City Council on
July 15, 2009 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LAURA M. NIETO, CMC
DEPUTY CITY CLERK
CITY COUNCIL AGENDA
TO: Honorable Mayor and Members of the City Coui
FROM: Edwin "William" Galvez, Director of Public Wor
DATE: August 19, 2009
SUBJECT: AUTHORIZATION TO PREPARE A REQUEST FOR PROPOSAL FOR
SOLID WASTE AND RECYCLING SERVICES
1211MMI
The purpose of this report is to request City Council authorization to prepare and
advertise a Request for Proposals from qualified companies in consideration of a new
Solid Waste Contract.
BACKGROUND
The City of Baldwin Park has an exclusive Franchise Agreement with Waste
Management of the Pomona / San Gabriel Valley for services needed to collect all
refuse and solid waste generated within the City of Baldwin Park. The current contract
expires on June 30, 2010.
The original Franchise Agreement was approved on 1990. The services under that
agreement have evolved over time. Although the focal point of the agreement remains
solid waste collection, new laws such AB 939 which mandate solid waste diversion from
landfills, and environmental regulations such as National Pollutant Discharge
Elimination System (NPDES), now play a key role in solid waste services.
In order to provide services that are responsive to today's challenges, a new contract
should be considered wherein the City may explore new options to improve the
efficiency in delivering programs, provide better value, and improve the structure of the
solid waste services and the related services that the City is responsible for.
DISCUSSION
Technological advances now play a major role in solid waste, including semi - automated
and fully automated pickup and collection systems, scheduling software which improves
customer service, and GIS tracking which monitors exact position and deployment of
vehicles.
Authorize RFP for Solid Waste Services Page 2 of 2
August 19, 2009
Since the agreement's approval, many programs have been created to help the City
with new laws and environmental concerns. For example, in order to meet diversion
tonnage, a number of programs have surfaced that now need to be incorporated into
solid waste operations. These programs include recycling, separating green waste at
pickup points and at transfer stations, construction and demolition debris permitting,
and more.
Moreover, there are now other very important services which are expected and which
enhance our community's quality of life such as bulky items pickups and community
outreach to further educate residents on our ever changing landscape. These new
programs have become critical and are actually now required and reportable under
annual State reporting requirements.
Due to the length in time between when the current agreement for solid waste services
was first modeled to meet those needs, much has changed. The goals and objectives
are much more complex today than they were 20 years ago. Costs have also changed,
and a new way of thinking may be needed to deliver effective services and efficient
pricing.
The current Franchise Agreement provides for an automatic annual cost adjustment via
the consumer price index (CPI). The CPI precludes any incentive for process
efficiencies and cost savings. The current contract pricing model has essentially
extrapolated the services cost outside the boundaries of the services being provided.
Staff believes that this is an opportunity to improve both the quality and the efficiency of
service that would provide a stable cost recovery mechanism and improve the value for
our customers. Therefore, the contract and cost model needs to be re- evaluated based
on criteria applicable today and in the foreseeable future. The current contract is 20
years old and is clearly reflective of outdated issues, some of which some are irrelevant
today.
FISCAL IMPACT
There is no fiscal impact with this action.
It is recommended that the City Council authorize staff to prepare for Council approval
and publishing a Request for Proposals for Solid Waste Services to coincide with the
expiration in June 2010 of the current contract.
ATTACHMENTS
None
A
REGULAR MEETING
August 19, 2009
7:00 P.M.
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano - Chair
Monica Garcia - Vice Chair
Anthony J. Bejarano -
Member
Marlen Garcia -
Member
Ricardo Pacheco -
Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish- speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdicci6n.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice -Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. WARRANTS AND DEMANDS
Staff recommends Commission receive and file.
2. MINUTES
Staff recommends Commission approve the minutes of the special meeting of August
5, 2009.
ADJOURNMENT
CERTIFICATION
I Laura M. Nieto, Chief Deputy City Clerk of the City of Baldwin Park hereby certify under
penalty of perjury under the laws of the State of California, that the foregoing agenda was
posted on the City Hall bulletin board not less than 72 hours prior to the meeting. August 13,
2009.
Laura M. Nieto, CMC
Deputy City Clerk
Community Development Commission
August 19, 2009 Page 2
• I I 1 11 • 1 1 W •
livivi 1 ',4 0
CITY OF BALDWIN PARK
CHECK REGISTER
CHECK RANGE: 13113 - 13115
SANK CHECK # CHECK AMT CHECK DATE VENDOR # ADDRS # VENDOR NAME
wo # AMOUNT G/L ACCT # DESCRIPTION INVOICE # ID
-----------------------------------------------------------------------------------------------------------------
2 13113 $372.01
372.01
2 13114 $920.00
440.00
440.00
40.00
2 13115 $42.49
42.49
07/28/09 09304
806-40-470-53100-14470-2
08/13/09 08688
836-00-000-51101-14900-2
834-00-000-51101-14900-2
831-00-000-51101-14900-2
08/13/09 00828
890-00-000-53370-14900-2
0 FEDEX OFFICE
JOB FAIR DIRECTORY
0 ALESHIRE & WYNDER LLP
LEGAL SRV-JUNE
LEGAL SRV-JUN
LEGAL SRV-JUN
0 VALLEY COUNTY WATER DIST
5/15-7/15/09 4500 BRESEE
TOTAL # OF ISSUED
CHECKS:
3
TOTAL AMOUNT:
TOTAL # OF VOIDED/REISSUED
CHECKS:
0
TOTAL AMOUNT:
TOTAL # OF ACH
CHECKS:
0
TOTAL AMOUNT:
TOTAL 4 OF UNISSUED
CHECKS:
0
1334.50
0.00
0.00
319500004957
11593
5/15/09-07/15/09
CITY OF BALDWIN PARK
CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL & COMMUNITY DEVELOPMENT COMMISSION of the City of
Baldwin Park met in SPECIAL SESSION at the above time and place.
CALL TO ORDER
The meeting was called to order at 6:27 p.m.
Present: Council member / Member Bejarano, Council member / Member
Marlen Garcia, Council member / Member Pacheco, Mayor Pro
Tern / Vice Chair Monica Garcia, Mayor / Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, City Clerk Rubio, Deputy City Clerk Nieto.
Council member / Member Pacheco arrived at 6:45 p.m.
1:011-101 Rgets] kvill ivill] 0 1
NONE
RECESS TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC
§54956.9(a))
Case Name: City of Alhambra, et al v County of Los Angeles
Case Number: Case No. BS 116375
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC
§54956.9)
Initiation of litigation pursuant to subdivision (c) of Section 54956.9
Page 1 of 2
Number of Cases: One (1)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8
Property: 13100 Dalewood Street
Agency Negotiator: Vijay Singhal and Marc Castagnola
Negotiating Parties: State of California and City of Baldwin Park
Under Negotiation: Price and terms of payment
RECONVENE IN OPEN SESSION
The Council / Commission reconvened in open session with all members present
REPORT FROM CLOSED SESSION
No reportable action was taken
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the Council at their meetings held
August 19, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Page 2 of 2
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REGULAR MEETING
August • 2009
00 -
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
Manuel Lozano
- Chair
Monica Garcia
- Vice Chair
Anthony J. Bejarano
- Member
Marlen Garcia
- Member
Ricardo Pacheco
- Member
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City Council or
any of its Agencies listed on this agenda on any matter
posted on the agenda or on any other matter within its
jurisdiction. If you wish to address the City Council or any
of its Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda. Each
person is allowed five (5) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera otra de
sus Agencias nombradas en esta agenda, para hablar sobre
cualquier asunto publicado en la agenda o cualquier tema que
este bajo su jurisdiccion. Si usted desea la oportunidad de
dirigirse al Concilio o alguna de sus Agencias, pods hacerlo
durante el periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada persona se
le permite hablar por cinco (5) minutos. Hay un interprete para
su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice -Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration
at a future meeting. (Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM /S /ON
No se podr a tomar accion en algun asunto a menos que sea incluido en la agenda, o a mesas que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para to nar en consider anon en juntas prox;mas. [Cod;go de Gob;erno §54954.2,
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the regular meeting of July 15,
2009.
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California, that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. August 13, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Finance Authority
August 19, 2009 Page 2
ruitwwwinu iiv P rwmi i ir
AGENDA
AUG 19 2009
MINUTES
CITY OF BALDWIN PARK L0 WEDNESDA4194JLW 15
FINANCE AUTHORITY 2009
7:00 p.m COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
ROLL CALL
Present: Member Beiarano, Member Marlen Garcia, Member Pacheco,
Vice Chair Monica Garcia, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
Contreras, Deputy City Clerk Nieto.
kh L11 I, I'Llim 10
NONE
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia,
1. MINUTES
Authority approved the minutes of the regular meeting of June 17, 2009.
FARIMS-1HAMMIA
There being no other matters for discussion the meeting was adjourned at 8:19
p.m.
Approved as presented by the Authority at their meeting held August 19, 2009.
Page 1 of 2
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2
1
T
"Me 9 0.
REGULAR MEETING
August 19, 2009
1f •
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
BALDWIN
Manuel Lozano - Chair
Monica Garcia - Vice Chair
Anthony J. Bejarano - Member
Marlen Garcia - Member
Ricardo Pacheco - Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this agenda
on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address
the City Council or any of its Agencies, you may do
so during the PUBLIC COMMUNICATIONS period
noted on the agenda. Each person is allowed five
(5) minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al p6blico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier terra que este bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un int6rprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Anthony J. Bejarano, Marlen Garcia,
Ricardo Pacheco, Vice-Chair Monica Garcia and Chair
Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comls16N
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista
algCina emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechlas por personas; o 2) Dirigir personal a investigar po fijar asuntos
para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the regular meeting of July 15,
2009.
ADJOURNMENT
CERTIFICATION
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California, that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. August 13, 2009.
Laura M. Nieto, CMC
Deputy City Clerk
Housing Authority
August 19, 2009 Page 2
CITY OF BALDWIN PARK
HOUSING AUTHORITY
MINUTES
l
AGENDA
Manuel Lozano, Mayor
Monica Garcia, Mayor Pro Tern Anthony J. Bejarano, Marlen Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Bejarano, Member Marlen Garcia, Member Pacheco,
Vice Chair Monica Garcia, Chair Lozano.
Absent: None.
Also Present: Chief Executive Officer Vijay Singhal, City Attorney Joseph W.
Pannone, Director of Recreation & Community Services Manuel
Carrillo Jr., Community Development Manager Marc Castagnola,
Director of Public Works William Galvez, Chief of Police Lili
Hadsell, Director of Finance Lorena Quijano, City Treasurer
Contreras, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
1romm.
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
1. MINUTES
Authority approved the minutes of the regular meetings of June 17, 2009 and
July 1, 2009.
There being no other matters for discussion the meeting was adjourned at 8:19
p.m.
Page 1 of 2
Approved as presented by the Authority at their meeting held August 19, 2009.
Laura M. Nieto, CIVIC
Deputy City Clerk
Page 2 of 2