HomeMy WebLinkAbout2008 04 16NOTICE AND CALL
OF
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, APRIL 16, 2008 at 6:00 PM at City Hall — 3rd Floor Room 307, 14403 E. Pacific
Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: April 10, 2008
NO OTHER BUSINESS WILL BE DISCUSSED
EIMS I 97-ATJ 11 Its] 2241-11111!
"original signed"
Manuel Lozano
Mayor
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on April 10, 2008.
k
Laura M. Nieto
Deputy City Clerk
City Council
Special Meeting Agenda — April 16, 2008
� s
AGENDA FOR THE
SPECIAL MEETING
OF THE
CITY COUNCIL
APRIL 16, l
• 11 PM
CITY HALL —3rd Floor Room 307
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
Manuel Lozano
Anthony J. Bejarano
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
Mayor Pro Tern
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. if you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish- speaking interpreter is
available for your convenience.
City Council
Special Meeting Agenda — April 16, 2008
COMENTARIOS DEL PUBLICO
Se invita al p6blico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
Para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdiccion.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 6:00 PM
CALL TO ORDER
ROLL CALL:
Councilmembers: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Anthony J. Bejarano
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite Para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA St REQUIERE LOS SERVICIOS DEL INTERPRETE
Awn tomar F q j "d °� /a agenda, o a menos que exista algana
lVv se pv ^ura tvruar a4Clori en arguir as%iirco a rircnoS 'u'c sea in, rrr ru
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. jCodigo de Gobierno §54954.21
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL
1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer; Richard Kreisler and
other representatives as designated
Employee Organizations: SEIU, Clerical; Professional and Technical Employees; Police
Management Employees; Confidential Employees; Baldwin
Park Police Officer's Association and General Management
Employees
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
City Council
Special Meeting Agenda — April 16, 2008
CERTIFICATION
1, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin
board not less than 24 hours prior to the meeting. Dated April 10, 2008.
w il ]� . %
J� wt4&
Laura M. Nieto
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item
on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area
(14403 E. Pacific Avenue) or at the Los Angeles County Public Library in the City of Baldwin
Park (4181 Baldwin Park Boulevard). For further information regarding agenda items, please
contact the office of the City Clerk at 626.960.4011, ext. 108 or 626.960.4011, ext. 466 or via e-
mail at rclutierrez(d),baldwinnark. com or InietoCa),baldwinp ark. com
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE //)
City Council
Special Meeting Agenda — April 16, 2008
0
BALDWIN PARK CITY COUNCIL
REGULAR MEETING
APRIL 00;
00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
Manuel Lozano
Anthony J. Bejarano
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. if you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que est6 bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un int6rprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the City Council
that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday
- Thursday, 7:30 a.m. - 6:00 p.m.)
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Councilmembers: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Anthony J. Bejarano,
and Mayor Manuel Lozano
ANNOUNCEMENTS
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Certificate presentation to Maria Montes, Honoree of Congresswoman Hilda Solis at the
Women's Issues Forum
• Certificate of Recognition to Brenda Valenzuela of Pleasant View Elementary for
winning the district spelling bee
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL 1NTERPRETE
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobiemo §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council receive and file the report.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR THE
PERIOD OF APRIL 16, 2008 - MAY 6, 2008
Staff recommends City Council approve the preparation and presentation of the plaques
and certificates as outlined in the staff report.
City Council Agenda — April 16, 2008
Page 2
3. MINUTES
Staff recommends City Council approve the minutes of the February 26, 2008 meeting
(special), the minutes of the April 2, 2008 meeting (special and regular), and the
minutes of the April 3, 2008 meeting (special).
4. CITY TREASURER'S REPORT - FEBRUARY 2008
Staff recommends City Council receive and file.
5. AUTHORIZATION TO ACCEPT LETTERS OF INTEREST FROM NON - PROFIT
AGENCIES FOR AFFORDABLE HOUSING PROJECTS
Staff recommends City Council authorize staff to issue a notice to accept letters of
interest from non - profit organizations for 1) Multi- family Rehabilitation Project - includes
acquisition, maintenance and management of multi- family affordable housing projects
and 2) Scatter Lot Projects - includes acquisition, rehabilitation and /or new development
of single - family affordable housing projects on scatter lots.
6. APPROVAL TO PARTICIPATE IN THE 2008 SUMMER LUNCH PROGRAM
Staff recommends City Council authorize staff to submit an application to the State of
California, Department of Education to participate in the 2008 Summer Lunch Program
and authorize the Director of Recreation and Community Services to execute all
Summer Lunch Program documents, including the agreement with El Monte Union High
School District.
7. APPROVAL OF AGREEMENT FOR CARNIVAL SERVICES - CHRISTIANSEN
AMUSEMENTS
Staff recommends City Council approve the agreement attached to the staff report and
authorize the Mayor to execute the Agreement.
8. APPROVAL OF A FREEWAY MAINTENANCE AGREEMENT FOR THE HIGH
OCCUPANCY VEHICLE LANE (HOV) EXPANSION PROJECT ALONG INTERSTATE
10 FREEWAY (1 -10)
Staff recommends City Council approve the Freeway Maintenance Agreement and
authorize the Mayor to execute the Agreement.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th ay of April
2008.
Laura M. Nieto
Deputy City Clerk
City Council Agenda — April 16, 2008
Page 3
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area (14403 E. Pacific Avenue) or at the
Los Angeles County Public Library in the City of Baldwin Park (4181 Baldwin Park Boulevard.) For further
information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or
626.960 -4011, ext. 466 or via e -mail at rautierreza@baldwinpark.com or inieto@baldwinr)ark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE ll)
City Council Agenda -- April 16, 2008
Page 4
R14 C1 TY OF BALDWIN PARK
RA
r IrXI n• N
TO: Honorable Mayor and City Council
FROM: Rose Tam, Assistant Accounting Manager
DATE: April 16, 2008
SUBJECT: Warrants and Demands
PI1PPCIGF-
APR, 16 2008
ITEM NO, I
STAFF REPORT-
The purpose of this report is for the City Council to allow the payment of Warrants
and Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The the payroll of the City of Baldwin Park consisting of check numbers 178150 —
178249 inclusive, voids: 178150, 178152, 178156. Additionally, Automatic Clearing
House (ACH) Payroll Deposits were made on behalf of City Employees from
control numbers 012593 — 012831 for the period of March 09, 2008 through
March 22, 2008 inclusive, have been presented and hereby ratified, in the amount
of $401,079.67.
General Warrants, including check numbers 168343 to 168581 inclusive, in the
total amount of $900,845.12 constituting claims and demands against the City of
Baldwin Park, are here with presented to the City Council as required by law, and
the same hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred
to and to the availability of funds for payment thereof.
RECOMMENDATION:
Receive and file.
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Ul I Y UUUT AIL AUtNUA
�, tl
1 u
BALDWIN
P , A , R, K
TO:
BALDWIN PARK
Honorable Mayor & Members of the City Council
FROM: Vijay Singhal, Chief Executive Officer
DATE: April 16, 2008
SUBJECT: Proposed Recognitions by the Mayor and City Council for the period
of April 16, 2008 — April 22, 2008
PURPOSE
The purpose of this report is to seek approval of the City Council of requests for
plaques, proclamations and certificates; and to recap approved emergency requests.
REQUESTS /RECAP
As of April 2, 2008 the following requests were received for the period of April 2, 2008 —
ADril 15. 2008:
Requested By
List of Honorees
Time /Date /Place of
Presentation
Date Needed
Administration
Proclamation proclaiming
7:00pm /May 2, 2008
Proclamation
Councilmember
May 4 — " "ay 10, 2008 as
City Council Meeting
n5 -n2 -n8
Marlen Garcia
City Clerks Week in the
City Council Meeting
04 -16 -08
City of Baldwin Park
There following emergency requests for plaques and certificates were received for the
period of April 2, 2008 — April 15, 2008:
Time /Date /Place' of
Date Needed
Requested By
List of Honorees
Presentation
Councilmember
Cecelia Bernal BP
7:00pm /April 16, 2008
Certificate
Marlen Garcia
Resident
City Council Meeting
04 -16 -08
2008 Women of
Achievement for 57th
Assembly District
Councilmember
Maria Montes BP Resident
7:00pm /April 16, 2008
Certificate
Marlen Garcia
2008 Women's Issues
City Council Meeting
04 -16 -08
Forum in honor of
Women's History Month
Councilmember
Brenda Valenzuela
7:00pm /April 16, 2008
Certificate
Monica Garcia
Spelling B Winner
City Council Meeting
04 -16 -08
Pleasant View Elementary
Proposed Recognitions
April 16, 2008
Page 2
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Prepared By: Rosa Caballero, Administrative Clerk II
CITY OF BALDWIN PARK
CITY COUNCIL, COMMUNITY
DEVELOPMENT COMMISSION
& HOUSING AUTHORITY
MINUTES
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tem Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION & HOUSING
AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the above
time and place.
CALL TO ORDER
PUBLIC COMMUNICATIONS
NONE
REP0R 1 S OF OFFICERS
il !! 1: _ *.. ■ Eel
.
Chief Executive Officer Singhal presented the report. Stated that trends are
positive although there are some challenges on the horizon. Proactive efforts
will make it possible for city to get through these tough times. CEO Singhal
deferred the presentation to Consultant Bass.
Revenue Highlights:
Real Property Transfer Tax - down 48%
Motor Vehicle License fees down 12%
Moving Violation - Redflex down 26%
Expenditures by category
73% Personnel (Polilce Department largest, Recreation second largest)
Councilmember /Member Bejarano inquired if the percentages shown include
the reductions that were made in the prior year. CEO Singhal responded yes.
He further inquired if there were proactive steps that the city could take to
reduce that cost. CEO Singhal responded that the use of technology is one
option that would improve processes. He also stated that non -sworn personnel
was reduced by 20 %. If the city had a plan to stem costs not just in the short
term by reducing non -sworn but also as it relates to new hires. The work force
could be less expensive.
CEO Singhal commented that the city did things to add value because unlike
Page 1 of 9
the private sector, the city could not increase revenues. Consultant Bass
stated that GASBY retirement cost included the total component of what the city
was presently paying.
In response to an inquiry from Mayor /Chair Lozano staff responded that when
an individual retired they will have lifetime medical benefits.
In response to an inquiry from Councilmember /Member Marlen Garcia, staff
indicated that the city is drawing down on all monies that can be drawn down
upon.
Potential options were:
Evaluate and freeze non -sworn positions;
Identify and implement recommendations to increase revenues;
Prioritize and evaluate the operations and implement ways to eliminate
redundancy, waste and non - essential functions.
CEO Singhal stated that there would be changes but the outlook is hopeful.
Many accomplishments have been made in the past years with the support of
the Council.
In response to an inquiry from Councilmember /Member Pacheco staff
indicated that reorganization would be done so that work continues to be
completed. Items with the least amount of impact may not be done.
Mayor /Chair Lozano requested that a message be placed in the NOW
regarding the budget so that residents could see how they may be effected by
these economic situations.
Councilmember /Member Pacheco stated that he did not want public safety
being sacrificed. CEO Singhal stated that public safety is a priority and would
not be cut. Any changes would have to be approved by the Council.
Councilmember Pacheco wanted to ensure that more officers are hired.
PURPOSE
To discuss the Mid Year budget performance for the City for the Fiscal Year
2007/2008
BACKGROUND & DISCUSSION
For FY 2007 -2008 the City adopted its budget at $43,047,000 with the
General Fund budget at $23,274,100. The General Fund budget was
balanced with revenues exceeding expenditures (after transfers) by
$240,000. The budget provided funding for numerous programs including
funding for 192 positions. The current year has witnessed several issues
such as a slowdown of the economy, lower home prices and home sales,
potential for foreclosures and lower consumer spending. As a result the State
of California is expecting budget deficits of enormous proportions. Many cities
Page 2 of 9
and counties are also expecting significant budget constraints due to
economic slowdown and lower tax revenues. While our City is also impacted
by these factors causing our revenues to be lower than budgeted, we are in a
better position then many due to our proactive strategy over the past year.
Additionally we have been monitoring our revenues and expenditures on a
regular basis.
Mid year gives us an opportunity to evaluate our actual revenue and
expenditure trends compared to the budget and recommend changes if any.
Due to the condition of the economy this Mid year review will also provide us
an opportunity to look at the next year's budget, evaluate trends, and take
necessary steps to change strategy if necessary in a timely manner.
This report consists of following components:
Mid Year Trends
(a) General Fund and Departmental trends
(b) Trends for other funds
2. Outlook for the next fiscal year including preliminary budget
projections
General Fund Mid Year Trends
The Mid -year trends suggest that our revenues are likely to be lower than
budget primarily due to lower tax revenues and lower revenues from
traffic violations including redflex cameras. However, these revenue
shortfalls will be offset by expenditure savings giving us an overall
positive performance. it is anticipated that the General Fund and its
supported funds will end another year (second year) in the black. The
primary reason for lower expenditures is personnel cost savings due to
vacancies. We have approximately 15 vacancies contributing to a
potential salary and benefits savings for the year of $900,000.
Based on Mid Year trends it is expected that overall General Fund performance will be
positive as shown in the table below:
See Staff Report
General fund includes Traffic Safety Fund also
As shown in the table the General Fund is expected to end the year with
an overall saving of approximately $600,000, which is about $232,000
greater than the adopted budget. This amount is higher than the
approved budget amount especially in view of the fact that the approved
budget did not include the full impact of labor negotiations, which were
concluded after the adoption of the budget. The savings are however one
time savings because they are the result of vacancies. As these positions
are filled the savings would not be there.
General Fund Revenues:
Page 3 of 9
For the fiscal year the total General Fund revenues are expected to be
approximately 2.5% or $635,700 lower than budget. As shown in the
following table, based on current trends at mid year several revenues are
likely to be lower than budget. The primary reasons for revenues being
lower than budget are; slower economy, lower consumer spending and
impact of housing market.
General Fund relies heavily on taxes and sources, which are not in city's
control as shown in the following chart"
See Staff Report
Due to reliance on sources beyond our control our budgets have greater
volatility. Following table shows the trends of major revenue sources:
See Staff Report
Note: Includes traffic safety fund revenue
It is important to evaluate some revenue sources:
• Sales Tax: Based on data from the State the midyear trends indicates
that the Sales Tax revenue is up by only 2% compared to the prior year,
however, the budget anticipated a growth of approxi mrately J
Additionally we anticipate lower sales tax due to closure of Altman's RV
and lower sales tax from home improvement stores.
• Property Tax: Similarly property taxes were budgeted to grow at
5% even though they had been growing at 10% in prior years. As a result
of the condition of the housing market, which is impacted by
delinquencies the growth in property tax collections is not expected to be
more than 2 %.
• Motor Vehicle License Fees: (the non - property tax portion) are down by
about 12% giving an overall shortfall of 2% compared to budget.
• Real Property Transfer Tax: which is collected on sale of properties is
significantly lower than budgeted due to lower home sales (almost 50946).
• Construction permits are also significantly lower.
• Police revenues from moving violations (which includes redflex) are also
coming in lower than budget. The citations due to red light violations have
been trending downward.
These projections are based on midyear trends any further deterioration in the
Page 4 of 9
economy could cause greater adverse impacts on our revenues.
General Fund Expenditures:
The revenue shortfall in the General Fund will be offset by lower than expected
expenditures. Based on Midyear trends it is anticipated that General Fund
expenditures will be lower than budget by approximately $953, 000. Following
tables show General Fund projections both by expenditure category as well as
by department:
See Staff Report
The primary reason for lower expenditures is salary savings due to
vacant positions. The following table shows General Fund expenditures
by department:
See Staff Report
All departments with the exception of Legal costs are significantly under
budget. The reason for legal costs being higher is unanticipated litigation.
Departmental Trends
Information on revenues and expenditures for each department is attached as
`Attachment- I ". With the exception of some revenues tied to housing and
economy such as construction permits, planning fees, engineering fees and
police fines departments are ok on revenues. With respect to expenditures,
departments are within budget.
1(b) Trends for Other City Funds:
Other city funds can be categorized into two categories: those
supported /subsidized by the General Fund. While any shortfall in these funds
must be paid for by the General Fund any savings are retained in these funds
for future expenditures. These funds include funds such as Gas Tax, Prop A,
Park Maintenance Assessment District and Street Lighting and Landscape
Maintenance Fund. Based on midyear projections these funds are also within
budget. Another set of funds represents restricted funds, where the funds are
subject to restrictions for example; Asset seizure, grant funds and funds which
have legal or other restrictions. No adverse trends are noted in these funds
either. `Attachment -II' includes a summary of all city funds except CDC and
their projections. No major adverse trends are noted in these restricted funds.
2. Outlook for the next fiscal year
Page 5 of 9
While the current Fiscal Year looks good the next year poses some
challenges. In order to have a good perspective of our fiscal future it is
important to consider the past.
The City has experienced good revenue growth over the past five years, which
was attributable to good economic growth fueled by a housing boom and
redevelopment projects such as Walmart, Smart and Final that increased both
sales tax and property tax revenues. However, this revenue growth was not
enough to keep pace with the growing expenditures.
In order to maintain essential services and to stay competitive the city invested
the revenue increases in providing services to the community. It must be noted
that the City of Baldwin Park has a rather smaller tax base compared to many
other cities. Our per capita revenues for the General Fund are significantly
lower than many cities in the region. Further a significant portion of our
General Fund is committed for essential services such as public safety. Our
personnel costs also account for a very large portion of the total General Fund
budget. This structure makes it very hard for the city to manage big downward
swings in revenues without creating service impacts. In the past the city had to
use reserves to maintain essential services in times of lower revenue growth.
In 2005/2006 General Fund Revenues grew by less than 5% and the city had
to take several proactive steps to balance expenditures with revenues.
Measures implemented by the city included a restructuring plan,
implementation of new revenues as well as measures to keep our spending
low. City also had to reduce staffing and budgets for most departments.
Compared to actual spending of 2005/2006 the 2007/2008 budget reduced
staffing and budgets for many departments. Departments such as
Administration, Community Development and Public Works saw staffing
reductions of about 20% or more. Despite staffing reductions the budgets for
essential services such as public safety programs were preserved or were
higher. Staff was also able to identify and implement several creative ideas to
improve efficiency of operations and maintain and improve service levels
despite staffing and budget reductions. As a result of these measures we are
in a better shape than many.
Even though our fiscal performance has improved and is better than budget,
there are numerous challenges on the horizon created by worsening economic
environment. This economic downturn, which has impacted states, cities and
private enterprises alike is likely to impact us as well. Following are some of
the challenges that we will face in the next year:
Page 6 of 9
Potential Impact of State's budget problems
The State is anticipating a $14 billion budget deficit, Governor's proposed
budget proposes 10% across the board cuts including cuts in essential
services. The budget also includes a provision to delay payment of Gas Tax to
Cities. Impact on Baldwin Park of this proposal would be delay in receipt of
approximately $600,000. It is not known when this money will be repaid and if
there will be any additional impacts.
Proposition IA approved by California Voters prevents the State from taking
money from cities to balance its budget as it has done in the past, however it
allows the State to borrow money, which it is supposed to pay back within a
certain period of time. It is possible that the State may do so and if so it is not
known what the impacts would be.
If this were to happen the city must have sufficient reserves to cover this
payment. *Based on midyear estimates the 200712008 yearend
unreserved /unrestricted fund balance (reserves) for General Fund and
funds supported and subsidized by the General Fund including risk
management fund is expected to be only $2,000,000 (including $1,000,000 for
the lock box reserve). This is not a significant amount for a city our size.
Even though this fund balance is available for spending (as it represents net
assets after setting, money aside for all obligations) it should not be spent. The
city uses the fund balance for its working capital needs to maintain operations
during the months of July to January when it does not receive enough tax
payments. This reserve is also supposed to protect the city in case of
emergencies and allow time to react to fiscal emergencies such as loss of
revenues to state of for other reasons. Any payment to the State is likely to
cause some hardships and is not factored into midyear projections.
*Revised 2.26.08
Desire and ability to maintain competitiveness in the market
The City also has to deal with the challenge of staying competitive in the
market for its recruitment and retention needs. Absent significant revenue
growth or in times of declining revenues as is the situation currently our
expenditure growth must not exceed the revenue growth. Therefore we must
find innovative ways to provide service and reevaluate our business
processes. Additionally use of technology and process simplification must be
embraced. Furthermore importance of increasing revenues cannot be
overemphasized. While these mean change these are essential in order to
generate resources to stay competitive.
During the past years most departments have been successful in increasing
revenues and reducing costs. We plan to continue our quest to identify
creative ways to reduce spending with out impacts and increase revenues to
generate resources to hire and retain good staff and stay competitive.
Impact of fiscal outlook on 2008/2009 budget
Page 7 of 9
Given the current economic scenario we expect a growth of no more than 1-
2%. (could be lower if the economic outlook worsens).
Based on these projections a preliminary look at 2008/2009 suggests that if we were to
budget for all authorized positions, the city would need to either generate new revenues
or reduce expenditures to balance the budget. The following table shows the potential
impact of slower economy on city's budget.
See Staff Report
The above table shows that if all vacancies were to be kept vacant we would
have a balanced budget. However, there still would not be any amounts for
cost of living increases or to restore programs and positions. The city cannot
keep all vacant positions vacant because some of the vacancies are in
process of being filled and some such as sworn positions are important and
need to be filled.
Staff therefore needs to identify additional options to not only balance the
budget but to generate resources to allow the city to stay competitive for its
staffing needs.
Additionally efforts to balance the budget must also balance the need to
maintain services. Since significant staffing and budget reductions have
already been made in many departments in the prior years accomplishing
further reductions without generating impacts is a very challenging task.
While this is a very tough challenge we are very hopeful that we will be able to
generate innovative ideas, revamp business processes, identify y .mew revenue
sources and implement technology supported programs to generate
efficiencies and balance the budget while maintaining the quality and level of
service.
Staff is already working on exploring following options:
♦ Evaluate and freeze non -sworn vacancies
♦ Identify and implement recommendations to increase revenues
♦ Prioritize and evaluate the operations and implement ways to
eliminate redundancy, waste and non essential functions
We expect to bring a balanced budget for Council review in April 2008.
FISCAL IMPACT
No fiscal Impact at this time
RECOMMENDATION
Page 8 of 9
It is recommended that the City Council review the information and provide
directions as deemed appropriate.
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS (GC §54957)
Title: Chief Executive Officer
Title: Recreation & Community Services Director
Title: Public Works Director
Title: Human Resources Manager
3. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
A) Agency Negotiator: Manuel Lozano, Mayor
Unrepresented Employee: Vijay Singhal, Chief Executive Officer
B) Agency Negotiator: Vijay Singhal, Chief Executive Officer
Unrepresented Employees: Recreation & Community Services
Director
Public Works Director
Human Resources Manager
4. PUBLIC EMPLOYEE APPOINTMENT (GC §54957)
A) Interim Chief of Police
B) Chief of Police
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
No reportable action taken.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:30
p.m.
Approved as presented by the Council, Commission and Authority at their
meetings held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 9 of 9
CITY OF BALDWIN PARK
CITY COUNCIL
MINUTES
WEDNESDAY, APRIL 02,
2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tem Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the
above time and place.
CALL TO ORDER
6:15 p.m. all members present
PUBLIC COMMUNICATIONS
Jose Flores, resident expressed displeasure with the building fees for home
improvements as well as the fees for 'Waste Management and street trees.
Mayor Lozano requested that staff meet with the individual to discuss the fees
and the process. He also suggested that Mr. Flores speak with the Housing
Department to find out if he qualified for the rehabilitation grant program. Mr.
Flores was given the contact information for Deputy City Clerk Nieto for referral to
Housing. Mayor Lozano requested that staff keep the Council informed on the
status of the situation.
ROLL CALL
Present: Councilmember Marlen Garcia, Councilmember Monica Garcia,
Councilmember Pacheco, Mayor Pro Tern Bejarano, Mayor
Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Deputy City Clerk Nieto,
Joseph Pannone, City Attorney.
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC
§54956.9)
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9
Number of Cases: One (1)
Page 1 of 2
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
City Attorney Pannone reported that no reportable action was taken.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:00
p.m.
Approved as presented by the Council at their meeting held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 2 of 2
CITY OF BALDWIN PARK
CITY COUNCIL
MINUTES
WEDNESDAY, APRIL 02,
2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL of the City of Baldwin Park met in REGULAR SESSION at the
above time and place.
CALL TO ORDER
INVOCATION
Led by Pastor Jackson
PLEDGE OF ALLEGIANCE
ANNOUNCEMENTS
Mayor Lozano closed on behalf of Chris Torres, long time resident of the City of
Baldwin Park.
Councilmember Pacheco closed on behalf of Sofa Martinez, mother of Chief
Deputy City Clerk Rosemary Gutierrez
ROLL CALL
Present: Councilmember Marlen Garcia, Councilmember Monica Garcia,
Councilmember Pacheco, Mayor Pro Tern Bejarano, Mayor
Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Joseph Pannone, City
Attorney, David Bass, Finance Consultant, Manuel Carrillo Jr.,
Director of Recreation & Community Services, Marc Castagnola,
Community Development Manager, William Galvez, Director of
Public Works, Michael Taylor, Acting Chief of Police, City
Treasurer Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Certificate of Recognition to Maria Haro, 2007/08 Outstanding School
Crossing Guard of the Year
Page 1 of 5
Mayor Lozano, joined by the City Council, City Clerk & City Treasurer
presented a certificate to Ms. Haro
Mayor Lozano requested the Ms. Haro's name be printed in the next issue of
the Baldwin Park NOW and further requested that her name be placed on the
marquee at Morgan Park
Councilmember Marlen Garcia requested that Ceclia Bernal & Maria Montes be
recognized at the next City Council meeting for their recent acknowledgements by
the Assemblymember & Congresswoman. There were no objections.
Councilmember Monica Garcia requsted that the winner of the spelling bee from
Pleasant View be recognized at the next City Council meeting. There were no
objections.
PUBLIC COMMUNICATIONS
Fidel Vargas, resident spoke about thanked the Council for the implementation of
the "Keep Baldwin Park Beautiful" program
Shelly Nagery of Kaiser Permanante announced a Healthy Food Workshop at the
Julia McNeill Senior Center.
Andrea ac Janet, Social vvork Interns at Kaiser Permanence announced a free
workshop at the Julia McNeill Senior Center regarding medical and alcohol use
among the elderly.
Christopher Caballero, resident announced that he would be attending the
inauguration of the 44th President. Mayor Lozano encouraged businesses in the
community to support Christopher's fundraising efforts.
Councilmember Pacheco recognized Christopher for his outstanding
achievements.
Thomas Carey, spoke about education cuts in the state and other issues affecting
the state.
James Treasure, resident commented about a recent article about Robert Bisno
regarding misappropriation of funds. Reiterated that he is not against
redeveloment but the way that it is happening. Expressed that he would be
starting a police commission.
Public Communications closed at 7:28 p.m.
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Mayor Lozano, seconded by Councilmember Marlen Garcia.
1. WARRANTS AND DEMANDS
Page 2 of 5
City Council received and filed.
2. CITY TREASURER'S REPORT - JANUARY 2008
City Council received and filed.
3. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL FOR
THE PERIOD OF APRIL 2, 2008 - APRIL 15, 2008
4. MINUTES
City Council approved the minutes of the March 19, 2008 meeting (regular).
5. AMENDMENT TO THE SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS' (SGVCOG) JOINT EXERCISE OF POWERS AGREEMENT
(JPA)
City Council waived further reading, read by title only and adopted Resolution
No. 2008 -020 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK APPROVING AND ADOPTING AMENDMENT ONE
TO THE THIRD AMENDED AND RESTATED JOINT EXERCISE OF POWERS
AGREEMENT OF THE SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS" and authorize the Mayor to execute Amendment One to the
I f Ilr d /-%mel lded and Restated Joint Exercise of Power Agree i ent of the San
Gabriel Valley Council of Governments.
6. LETTER IN SUPPORT OF SB 1420 (PADILLA /MIGDEN) MENU LABELING
City Council approved a letter in support of SB 1420 to be sent to Senator Alex
Padilla.
7. LETTER IN SUPPORT OF AB 1903 (HERNANDEZ) - LIABILITY
PROTECTION FOR FLOOD CONTROL AND WATER CONSERVATION
ACTIVITIES
City Council approved a letter in support of AB 1903 to be sent to the Assembly
Local Government Committee and to the office of Assemblymember Ed
Hernandez.
8. ZONING CODE AND DESIGN GUIDELINES COMPREHENSIVE UPDATE
CONTRACT AMENDMENT
City Council 1) approved the amendment to the Consultant Services
Agreement, including the assignment of the contract to Hogle- Ireland, Inc. to
finalize the comprehensive update to the City's Zoning Code and Design
Guidelines and 2) approved the appropriation of $130,200 from the General
Plan Fee Revenue Account (145.00.4507) to Expenditure Account 145.45.5000
(Consultant Services) and 3) authorized the Mayor to execute Amendment No.
1 to Consultant Agreement.
9. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL
REPORT AND RELATED AUDIT REPORTS FOR THE FISCAL YEAR ENDING
Page 3 of 5
JUNE 30, 2007
City Council received and filed the City of Baldwin Park's Comprehensive
Annual Financial Report, Single Audit and Report of Independent Auditors on
Compliance and on Internal Controls, all for fiscal year ended June 30, 2008.
10. APPROVAL OF THE "TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM
MAINTENANCE AGREEMENT (TSSP)" WITH THE COUNTY OF LOS
ANGELES
City Council approved the Traffic Signal Synchronization Program Maintenance
Agreement (TSSP) and authorized the Chief Executive Officer to execute it on
behalf of the Mayor.
11. RESOLUTION ACCEPTING PROPOSITION 1 B FUNDS FROM THE STATE
OF CALIFORNIA DEPARTMENT OF FINANCE TO BE USED ON ELIGIBLE
TRANSPORTATION PROJECTS IN THE CITY OF BALDWIN PARK
12. AWARD OF A CONSULTANT SERVICES CONTRACT TO HIRSCH AND
ASSOCIATES, INC. FOR THE DESIGN AND CONSTRUCTION SUPPORT OF
THE MORGAN PARK IMPROVEMENTS IN THE AMOUNT OF $88,700
City Council 1) awarded a Consultant Services Agreement to Hirsch and
Associates, Inc. in the amount of $88,700 an -a' authorize the Mayor to execute
the Agreement; 2) created a Morgan Park Improvements Capital Project and
appropriate $97,570 from State Grant Fund 139; and 3) authorized the City
Engineer to execute any necessary change orders in an amount not to exceed
ten percent (10 %) of the original contract amount.
CITY COUNCIL/ CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Lozano for discussion on the following:
Request for Council consensus to schedule an informal meeting with local
hospitals, convalescent facilities and pharmacies to provide input on community
participation in creating a "Prescription Drug Disposal /Collection Center." This
meeting should also include Waste Management, pharmaceutical companies,
Sanitation District, Valley County Water District, Upper San Gabriel Valley Water
District, as well as State, Congressional and County representatives.
Mayor Lozano discussed his request and mentioned another City with a similar
collaboration. City of West Covina has a needle disposal center, administered
by the Fire Department
Request by Councilmember Pacheco on the following:
Council discussion and direction to request that Southern California Edison install
three street lights in the alley between Larry and Landis and also include the alley
in the Street Master Plan for paving in the future
Councilmember Pacheco commented about his recent attendance to the
Neighborhood Watch meeting in the area of Larry Avenue and learned that
Page 4 of 5
there was a need for lighting in the alley.
Councilmember Marlen addressed the issues in the alley, kids congregate and
misbehave. Believed that there should be extra patrolling by the Police
Department, as well as the school police. The issue does not seem to be in the
evening but in the afternoon. Suggested that if lighting is added, solar lights
would utilized.
Councilmember Monica Garcia requested that additional patrolling be done in
the area of Olive Street because of speeders.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned in
memory of Chris Torres and Sofia Martinez at 8:38 p.m.
Approved as presented by the Council at their meeting held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 5 of 5
CITY OF BALDWIN PARK
CITY COUNCIL
MINUTES
THURSDAY, APRIL 03, 2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL of the City of Baldwin Park met in SPECIAL SESSION at the
above time and place.
CALL TO ORDER
6:10 p.m.
ROLL CALL
Councilmembers Marlen Garcia & Pacheco arrived at 6:11 p.m.
Present: Councilmember Monica Garcia, Councilmember Marlen Garcia,
Councilmember Pacheco, Mayor Pro Tern Bejarano, Mayor
Lozano.
Absent: None.
Also Present: Chief Executive Officer Singhal, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
James Treasure, resident addressed the Council about the appointment of a new
Chief. He asked the Council to consider the appointment of Acting Chief Taylor.
Greg Tuttle, business owner, addressed the Council about the appointment of a
new Chief. He felt that the Council should appoint the most qualified person for
the position and asked that they give each applicant a fair chance.
Public Communications closed at 6:20 p.m.
Councilmember Pacheco stated for the record that he had arrived on time for the
meeting.
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL
1. PUBLIC EMPLOYEE APPOINTMENT (GC §54957)
Title: Chief of Police
Page 1 of 2
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
Chief Executive Officer Singhal reported that City Council had authorized him to
begin the background checks on two candidates.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 10:00
p. M.
Approved as presented by the Council at their meeting held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 2 of 2
INVESTMENT
DESCRIPTION
State of California Local
Agency Investment Fund
City
Community Develop. Comm.
Housing Authority
CITY OF BALDWIN PARK
TREASURER'S REPORT
February 29, 2008
INTEREST PURCHASE MATURITY PAR CURRENT
RATE DATE DATE VALUE PRINCIPAL
4.16% Varies Varies
4.16% Varies Varies
4.16% Varies Varies
Fiscal Agent Funds - City Varies Varies Varies
Fiscal Agent Funds - CDC Varies Varies Varies
CITY COUNCIL r !
APR 16 200;;
BOOK MARKET
12, 269, 2 67.99 12, 269, 2 67.99
12,269,267.99
12,269,267.99
8,723,428.42 8,723,428.42
8,723,428.42
8,723,428.42
3,043,871.64 3,043,871.64
3,043,871.64
3,043,871.64
24,036,568.05 24,036,568.05
24,036,568.05
24,036,568.05
2,853,457.92 2,853,457.92
2,853,457.92
2,853,457.92
4,116,599.10 4,116,599.10
4,116,599.10
4,116,599.10
$ 31,006,625.07 $ 31,006,625.07
$ 31,006,625.07
Total Investments $
31,006;625.07
Cash
City General Checking
450,150.00
City Miscellaneous Cash
713,627.60
Comm. Develop. Comm.
0.00
Housing Authority
640,349.78
Financing Authority
0.00
Total Cash
1,804,127.38
Total Cash and Investments $
32,810,752.45
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of December and several depositstwithdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
Ro roellos-
°' Actin g,%(. "Accountant
IR114
BALMN
P , A , R , K
��jr ds-'r2 y "s WAYSI Z INAN
j'
TO: Honorable Mayor and City Council Members
FROM: Marc Castagnola, Community Development Manager-1.4---
DATE: April 16, 2008
SUBJECT: Authorization to Accept Letters of Interest from Non - Profit Agencies
for Affordable Housing Projects
PURPOSE
To request that the City Council authorize staff to issue a notice to accept letters of
interest from non - profit organizations for:
1) Multi - family Rehabilitation Project - includes acquisition, maintenance and
management of multi - family affordable housing projects; and
2) Scatter Lot Projects — includes acquisition, rehabilitation and /or new
development of single - family affordable housing projects on scatter lots
BACKGROUND /DISCUSSION
The City of Baldwin Park receive-- HOME investment Partnership (HOME) funds from
HUD for the purpose of creating or maintaining affordable housing. Affordable housing
projects include, but are not limited to, First Time Homebuyer Programs, Rehabilitation
projects for single family and multi - family units, and rental assistance programs.
In an effort to identify specific needs of the City and determine the best options for
affordable housing projects, on August 15, 2007, the City Council approved an
agreement with TELACU Development for the preparation of an affordable housing
feasibility study to identify potential sites and housing projects that could be completed
on such sites.
It is estimated that the City will have about $1,000,000 in HOME funds, including carry
funds and FY 2008 -2009 entitlement funds, to be utilized for these projects.
Preliminary results of the housing feasibility study indicate a serious need for multi-
family rehabilitation. The study identified several sites for possible projects. With the
participation of the Housing Commission 10 potential sites were prioritized as possible
multi - family acquisition, rehabilitation and management projects. Also identified in the
preliminary housing study is the opportunity for a Scatter Lot project. The Scatter Lot
project consists of the acquisition of single - family units for the purpose of rehabilitation
or new development. Four sites currently for sale were identified as potential Scatter
Lot projects.
TELACU is in the process of completing the housing study, which includes providing
conceptual development plans and conceptual financial analysis. Also, because some
of the multi - family properties are currently not on the market, TELACU is making contact
with the property owners to verify interest or willingness to sell.
Staff recommends that the City consider entering into a partnership with a non - profit
developer that specializes in multi - family or scatter lot projects. Some of the benefits to
partnership with a non - profit are:
1) Non - profits have access to additional funding for affordable housing projects.
2) Non - profits have the ability to purchase, rehabilitate, maintain and manage a
property for the entire affordability term
3) Non - profits commonly maintain the property at a standard above privately
owned units.
4) Non - profits are able to provide specialized on -site services to the tenants such
as childcare, homework and computer rooms.
5) Non- profits are required to meet federal requirements and maintain records and
reports during the affordability term.
The City Council is requested to authorize staff to issue a notice to accept letters of
interest from non- profits. In order to satisfy HUD's requirement for its HOME funds, it is
preferable that the City enter into an agreement with a non - profit that could also be
designated as a Community Development Housing Organization (CHDO) for these
projects.
It is also optional to enter into agreements with multiple organizations for multiple
projects. Following review and the evaluation of the letters of interest received, staff will
select the non - profit organization(s). Below is the anticipated timeline:
• Publish Notice to Accept Letters of Interest April 21, 2008
• Deadline to Submit Letters of Interest May 9, 2008
• Selection of Non - Profit(s) and Approval of Contract(s) June 4, 2008
This proposed timeline would allow the non - profit organization(s) to be identified by the
completion of the housing study and allow the City to meet HUD's commitment and
expenditure requirements for its HOME entitlement, program income and CHDO funds
for FY 2007 -2008.
FISCAL IMPACT
There is no fiscal impact to the general fund budget.
RECOMMENDATION
Staff recommends that the City Council authorize staff to issue a notice to accept letters
of interest from non - profit organizations for:
1 } Multi- family Rehabilitation Project - includes acquisition, maintenance and
management of multi - family affordable housing projects; and
2) Scatter Lot Projects — includes acquisition, rehabilitation and /or new
development of single - family affordable housing projects on scatter lots.
CITY OF BALDWIN PARK
BALDWIN
P A, R, K
CITY COUNCIL
ST,
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and Community Servic
DATE: April 16, 2008
SUBJECT: Approval to Participate in the 2008 Summer Lunch Program
:x•
This report requests City Council approval to submit an application to the State of
California, Department of Education to participate in the 2008 Summer Lunch Program.
BACKGROUND
The Summer Lunch Program provides over 50,449 lunches and 4,401 snacks to children
of the community with nutritious meals each weekday throughout the summer. Lunch
meals requires four (4) of the following components: one (1) serving of milk, one (1) serving
of grains /bread, one (1) serving of meat or meal alternate, two (2) or more servings of
vegetables and or fruits. Snack only requires two (2) of the following four (4) components:
one (1) milk, one (1) fruit/vegetable, one (1) grain or (1) meat /meat alternative.: The lunch
meals are served at nine (9) elementary schools and four (4) parks for a total of thirteen
(13) locations throughout the City and one (1) snack location. The program is funded
through the State of California, Department of Education through a grant from the United
States Department of Agriculture.
Sites:
Santa Fe School
Pleasant View Elementary School
Bursch Elementary School
Vineland Elementary School
Tracy Elementary School
Barnes Park
Walnut Creek Nature Park
DISCUSSION
Geddes Elementary School
Walnut Elementary School
Kenmore Elementary School
Foster Elementary School
Morgan Park
Hilda L. Solis Park
Staff has prepared an application with a program budget to participate in the 2008 Summer
Lunch Program. As in previous years, the City would serve lunch and snacks at various
sites as indicated in the application throughout the summer. The program will commence
on June 23, 2008 and will continue through August 22, 2008. Meals would be provided
free of charge at various times and locations throughout the City to allow all children to
participate. Schedules are adjusted at sites offering summer school to accommodate
children attending school.
Page Two
Approval to Participate in the 2008 Summer Lunch Program
Under the program guidelines, the City can contract with a local school district to provide
meals without going through a formal bid process. The City has contracted with the El
Monte Union High School District the past fifteen (15) years to prepare and deliver meals
consistent with all program guidelines. Staff has met with representatives from the El
Monte Union High School District and they have agreed to prepare and deliver program
meals to each site on a fifteen (15) day cycle menu. The cost per lunch is $2.70 and $.85
per snack.
FISCAL IMPACT
The Administrative and operational cost for the Summer Lunch Program is $220,000. The
General Fund has a match of $25,000, which is included in the budget. The cost of this
program is reimbursed by the State of California Department of Education with the
exception of the City's match.
RECOMMENDATION
Staff recommends that the City Council:
1. Authorize staff to submit an application to the State of California. Department of
Education to participate in the 2008 Summer Lunch Program; and
2. Authorize the Director of Recreation and Community Services to execute all
Summer. Lunch Program documents, including the agreement with El Monte Union
High School District.
Attachment: El Monte Union High School District Agreement
AGREEMENT TO FURNISH FOOD SERVICE
FOR THE SUMMER FOOD SERVICE PROGRAM
THIS AGREEMENT is entered into April 16, 2008 by the City of Baldwin Park, Department of Recreation and
Community Services, herein after referred to as the agency, and El Monte Union High School District, herein
after referred to as the vendor.
WHEREAS, it is within the capability of the agency to prepare specified meals under the Summer Food
Service Program (SFSP); and
WHEREAS, the facilities and capabilities of the vendor are adequate to prepare and deliver specified
meals to the agency's facility (ies); and
WHEREAS, the vendor is willing to provide such services to the agency on a reimbursement basis;
THEREFORE, both parties hereto agree as follows:
The vendor agrees to:
Prepare unitized meals for delivery inclusive of milk and /or juice each day, in accordance with the
number of meals requested at the cost(s) per meal listed below:
Breakfast .............$ N/A each Lunch.. ................ $ 2.70 each
Snacks .................$ .85 each Supper ................. $ N/A each
Preparation site South El Monte High School at 1001 .Durtee Avenue., South El Monte, CA 91733.
Lunch delivery as per printed scheduled Monday through Friday.
2. Provide the agency, for approval, a proposed cycle menu to the operational period, at least 30 days
prior to the beginning of the period to which the menu applies. Any changes to the menu made after
agency approval must be agreed upon by the agency, approved by the California Department of
Education and documented on the menu records.
3. Ensure that each meal provided to the agency under agreement meets the minimum requirements as
to the nutritional content as specified by the SFSP Meal Pattern, Scheduled B (attached) which is
excerpted from the regulations 7 CFR Part 225.16 or an approved National School Lunch
(NSLP) /School Breakfast Program (SBP) option. NSLP /SBP vendors may use the same menu
planning option they use during the school year in lieu of using the SFSP meal pattern. Snacks will
meet the SFSP meal pattern.
4. Maintaining full and accurate records, which document: (1) the menus provided to the agency during
the term of this agreement, (2) a listing of all components of each meal, and (3) an itemization of the
quantities of each component used to prepare said meal. The vendor agrees to provide meal
preparation documentation by using yield factors for each food item as listed in the United States
Department of Agriculture (USDA) Food Buying Guide when calculating and recording the quantity of
food prepared for each meal.
5. Maintain such cost records as invoices, receipts and /or other documentation that exhibit the
purchase, or otherwise availability to the vendor, of the meal components and quantities itemized in
the meal preparation records.
6. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and
delivered for and delivered to /picked up by the agency. Meal count documentation must include the
number of meals requested by the agency.
7. Allow the agency to increase or decrease the number o meal orders, as needed, when the request is
made within 4 hours of the scheduled delivery time.
8. Present to the agency an invoice accompanied by reports no later than the 5"' day of each month,
which itemizes the previous month's delivery. The vendor agrees to forfeit payment for meals which
are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the
time of delivery, or do not meet the meal requirements contained in this agreement. In cases of
nonperformance or noncompliance on the part of the vendor, the vendor shall pay the agency for any
excess costs the agency incurs by obtaining meals from another source.
9. Provide the agency with a copy of current health certification for the food service facility in which it
prepares meals for the SFSP. The vendor shall ensure that all health and sanitation requirements of
the California Uniform Retail Food Facilities Law, Chapter 4 of the California Health and Safety Code,
are met at all time.
10. Operate in accordance with current SFSP regulations. Comply with all USDA regulations regarding
food service vendors including those specified for commercial food service if applicable.
11. Retain all required records for a period of three (3) years after the end of the fiscal year to which they
pertain (or longer, if an audit is in progress). Upon request make all accounts and records pertaining
to the agreement available to the certified public accountant hired by the agency, representatives of
the California Department of Education, USDA, and the Office of Inspector General (OIG) for audits or
administrative reviews at a reasonable time and place.
12. Not subcontract for the total meal, with or without milk, or for the assembly of the meal.
13. Be paid by the agency for all meals delivered /picked up in accordance with the agreement. Neither
the California Department of Education nor USDA will assume any liability for payment of differences
between the numbers of meals prepared for delivery and /or pick up by the vendor and the number of
meals served by the agency that are eligible for reimbursement.
14. Accept commodities from the agency. These commodities will be used in the preparation of meals
provided for the SFSP. The vendor will reduce the price of the meals by the fair market value of the
commodities used in the meals. Price reductions will be itemized on the invoice. All commodities
until used are the property of the agency.
The Agency agrees to:
Request by telephone no later than 24 hours, an accurate number of meals to be delivered /picked up
by the agency each day. Notify the vendor of necessary increases in the number of meal orders
within 24 hours of the scheduled delivery/pick up time. Errors in meal order counts made by the
agency shall be the responsibility of the agency.
Ensure that an agency representative is available at each delivery/pick up site, at the specified time
on each specified delivery /pick up day to receive, inspect and sign for the requested number of meals.
This individual will verify the temperature, quality and quantity of each meal service delivery /pick up.
The agency assures the vendor that this individual will be trained and knowledgeable in the record
keeping and meal requirements of the SFSP, and with local health and safety codes.
3. Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts
and auxiliary items for pick up no later than 30 minutes after the end of serving time at each site.
4. Notify the vendor within 5 days of receipt of the next month's proposed cycle menu, of any changes,
additions or deletions.
5. Provide the vendor with a copy of 7CFR Part 225.16; the SFSP Meals Pattern, Schedule B; the USDA
Food Buying Guide; and all other technical assistance materials pertaining to the food service
requirements of the SFSP. The agency will, within 24 hours of receipt from the SFSP Unit, advise the
vendor of any change in the food service requirements.
Pay the vendor by the 15th day of each month the full amount as presented on the itemized invoice.
Notify the vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the vendor for all
meals delivered /picked up in accordance with the agreement. Neither the California Department of
Education nor USDA will assume any liability for payment of the difference between the number of
meals prepared, picked up by the agency or delivered by the vendor and the numbers of meals
served by the agency that are eligible for reimbursement.
7. Order only those commodities that can be incorporated into its meals, The agency shall be
responsible for transferring unused commodities at the close of the SFSP. The agency is responsible
for the fair market value of any commodity losses that may occur.
Terms of the Agreement.
This agreement will take effect commencing Monday, June 23, 2008 and shall end Friday, August 22,
2008. It may be terminated by notification given by either path will party with at least 30 days notice
prior to the date of termination. The agency shall have the options to cancel this contract if the
federal government withdraws funds to support the SFSP. It is further understood that, in the event of
cancellation of the contract, the agency shall be responsible for meals that have already been
assembled, delivered /picked up in accordance with this agreement.
Menu planning option(s) being used: Nutrient Analysis
In witness whereof, the �arti hereto have executed this agreement as of th
VENDOR OFFICIAL SI NATURE AG N Y OFFICI
Suzy Sayre
VENDOR OFFICIAL NAME (PLEASE TYPE)
Director of Food Services
TITLE
(626) 258 -5771
TELEPHONE
DATE
Manuel Carrillo, J
TURE
below:
AGENCY OFFICIAL NAME (PLEASE TYPE)
Director of Recreation and Community Services
TITLE
(626) 813 -5245, Ext. 314
TELEPHONE
DATE
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation & Community Servi es
DATE: April 16, 2008
SUBJECT: Approval of Agreement for Carnival Services — Christiansen
Amusements
IZ11N;ke> **j
This report requests City Council approval of an Agreement with Christiansen Amusements
to provide carnival services during the summer from Thursday, July 17 through Sunday,
July 20, 2008.
Last year, the Department brought the carnival to Morgan Park during the month of July to
complement several recreational activities held during the month as well as National Parks
and Recreation Month. In the past, the City of Baldwin Park has offered a carnival as part
of the "Celebrate Baldwin Pars:" Anniversary Celebratioe with proceeds from the carnival to
help underwrite the cost of the parade and other activities associated with the celebration.
By adding a second carnival last year, the Department generated an additional $11,500 in
revenue.
Over the last eighteen (18) years, the Department has contracted these services through
Christiansen Amusements. Staff is satisfied with their current carnival operations and has
an excellent working relationship. In addition, staff is pleased with the revenue generated
through the current contract and it is reflected in the compensation portion of the
agreement. Each year, the carnival generates approximately $11,500 in revenue.
DISCUSSION
Since July is National Parks & Recreation Month, staff wanted to continue to celebrate the
profession while creating a fun family - orientated atmosphere. Due to rising gas costs and
the current economic condition, many families will not have the financial means to travel
very far this summer for day trips or long vacations, thus limiting their recreational outings.
With this in mind, staff would like to bring back the carnival again this year during the
month of July for four (4) days to generate additional revenue for the general fund.
By bringing the carnival back to Morgan Park it will fill the need for another recreational
outlet and complement already existing summer programs such as Summer Concerts in
the Park, Summer Lunch Program and Summer Day Camp, all of which are successful and
well received by the community every year.
April 16, 2008
Page two
Approval of Agreement for Carnival Services - Christiansen Amusements
Under the proposed Agreement, Christiansen Amusements would agree to provide the City
with 30% of the total gross receipts up to $40,000 and 35% thereafter derived from the
operation of the carnival ride activity. Christiansen Amusements agrees to provide an
insurance policy naming the City as additionally insured in the amount of $3 million dollars.
In addition, Christiansen Amusements will also pay for all security for the event including
additional police coverage.
FISCAL IMPACT
It is anticipated that the City will generate approximately $11,500, which will be used as an
additional source of revenue for the general fund account.
RECOMMENDATION
Staff recommends that the City Council approve the attached agreement and authorize
the Mayor to execute the necessary documents.
Attachment: Agreement
AGREEMENT
THIS AGREEMENT, is made and entered into this 16th day of April, 2008 by and between the City of
Baldwin Park, a general law city (hereafter "CITY ") and Christiansen Amusements, (hereafter
"LICENSEE ").
The parties hereto do agree as follows:
1. This agreement is made and entered into with respect to the following facts:
(a) That CITY is desirous of conducting a festival on Thursday, July 17, 2008 through Sunday, July
20, 2008 inclusive; and
(b) That CITY is desirous of featuring a carnival as entertainment for the festival; and
(c) The CITY has determined that LICENSEE is qualified person to provide such services; and
(d) That LICENSEE has agreed to provide such services pursuant to the terms and conditions set
forth in this Agreement; and
(e) That the legislative body of the CITY has determined that the public interest, convenience and
necessity require the execution of this Agreement.
7 (`DPII \/41 The (�nrnivnl hall be conducte^' rnmmanring on Thllrcrlay Illly 17 ' 00 8 at
L. CAR, YI vAL. 1 IC \l QIIIIYGII1 JI lA VVIIIIIIVIIVIII V11 I II1.11 •.V , NI,AI I f , LVV
5:00 p.m. through 10 :00 p.m.; continuing Friday, July 18, 2008 from 5:00 p.m. through 11:00 p.m. and
Saturday, July 19, 2008 from Noon through 11:00 p.m.; and concluding on Sunday, July 20, 2008
from Noon through 10:00 p.m.
8. SITE. (a) CITY shall be responsible for providing the site for the conduct of the Carnival,
which shall be on that certain real property described as follows: Morgan Park and the City parking
area on Ramona Boulevard; plus the City property at the northeast corner of Main Avenue and
Sterling Way which is used for limited LICENSEE vehicle parking. CITY is also responsible for
restroom facilities, including portapotties on site, and rubbish dumpster and removal as necessary for
the operations of the carnival and festival.
(b) LICENSEE shall be responsible for securing and insuring any additional property as necessary for
staging and parking of LICENSEE vehicles.
4. The LICENSEE shall be responsible for obtaining all permits and licenses required for the
conduct of the Carnival in a timely fashion. Copies of such permits and licenses shall be delivered to
the CITY within 24 hours of their approval.
5. CARNIVAL. LICENSEE shall provide at its sole expense:
(a) all costs of transportation, lodging and other necessary facilities, food and compensation for all
crews necessary to facilitate the conduct of the carnival_ Such crews shall include sufficient
management staff during the carnival hours to be reasonably available to CITY; and
(b) all carnival equipment and accessories thereto, including an independent electrical power supply
from LICENSEE'S generators; and
(c) power to all community booths as per section 6 and 7 during all hours of booth operation and
sufficient to allow for such booths to connect to the power with normal appliances or extension cords;
and
(d) a minimum of five major rides and five kiddie rides; and
(e) advertising for the carnival and festival, including, but not limited to, sending out 100 personalized
event posters describing the event and special promotion activities through area businesses; and
(f) provide all ticket sellers necessary for the carnival; and
(g) waive entrance fees for all children under the age of 12 when accompanied by a paying adult (18
years and older); and
(h) LICENSEE will provide 700 unlimited ride passes to be used either Thursday July 17, 2008 or
Sunday July 20, 2008 during designated hours as indicated by LICENSEE. In exchange for this
increased product value offered by LICENSEE, the CITY will waive all permit and licenses fees
normally charged LICENSEE, except for the $125 fee for the Temporary Use Permit.
It is intended that LICENSEE shall provide a full- service Carnival as a part of the festival, which shall
consist of the entertainment as described herein.
6. FOOD AND BEVERAGE SALES. LICENSEE shall be limited to one "candy wagon ", located
on the carnival midway to sell food and beverages to patrons of the festival. All other food and
beverage sales will be provided and operated by local Non- profit and community organizations as
designated by the CITY and mutually agreed to by LICENSEE so long as product is non - duplicated
with LICENSEE and meets Health Department requirements. LICENSEE shall also provide two food
booth spaces no bigger than 10' -12' square for community groups within the carnival site area at no
cost to the group with LICENSEE providing electrical power only, no cords or cables.
7. GAMES. LICENSEE shall provide games along the midway, which shall be subject to such
regulations as determined by, and in accordance with, the recommendations of the CITY'S Police
Chief or his designee. LICENSEE shall also provide two game booth set -ups for community groups
within the carnival site area at the current market rate paid for by LICENSEE.
8. SECURITY. Security for the festival shall be provided by LICENSEE as determined by, and in
accordance with, the recommendations of the CITY'S Police Chief. LICENSEE does hereby agree to
save the CITY, the CITY'S Redevelopment Agency, and their respective officers, agents and
employees, free and harmless from any claim, demand, action, or judgement arising out of any
security provided by CITY.
9. PREPARATION AND CLEANUP. LICENSEE shall have a cleanup crew that will clean the
midway each night, and at the close of the event. LICENSEE shall be responsible for any and all
damage to grounds, pavement or facilities caused by LICENSEE, his employees, officers, agents or
sub - Licensees.
10. Sub - Licensees. LICENSEE shall have the right to license a sub- Licensee, a qualified person,
or entity, approved in advance by the CITY, for the purpose of providing the festival with the carnival
activities required hereunder.
11. LIABILITY INSURANCE. LICENSEE shall provide directly, and /or through its Sub - Licensees,
liability insurance covering all of the activities to be conducted at the Festival, save and except those
activities provided by the CITY other than security. The LICENSEE shall provide such liability
insurance coverage as approved by the Chief Executive Officer of the CITY and in amounts and in
coverage of at least $3,000,000 general liability combined single limit per occurrences for bodily
injury, personal injury and property damage and $3,000,000 Employers Liability per accident.
All such policies shall contain endorsements, which name the CITY, the CITY'S Redevelopment
Agency and their respective authorized and affected officers, employees and agents as additional
insured on such policies. LICENSEE shall file with the CITY an Endorsement and a Certificate of
insurance evidencing the existence of all required insurance coverage prior to July 10, 2008. Such
endorsements and certificates shall provide that neither substantial alteration of the coverage or
cancellation of the coverage shall be valid except upon 96 hours prior written notice to CITY by the
carrier or carriers.
12. INDEMNIFICATION. To the fullest extent permitted by the law, LICENSEE agrees to
indemnify, defend and hold the CITY, the CITY'S Redevelopment Agency, and their respective
officers, agents and employees, free and harmless from all liability:
(a) on account of any and all claims under Workers Compensation Acts and other employee or
his /her subcontractors' or sublicensees employees arising out of LICENSEE'S activities pursuant to
this Agreement; and,
(b) on account of any and all claims for damages because of personal injury or death, damage
to property, or other obligation(s) directly or indirectly arising out of or attributable to, in whole or part,
the performance by LICENSEE or its sublicensees, subcontractors, employees, or agents in the
performance of the obligations stated in this Agreement, including, without limitation, attorneys' fees
and court costs incurred by CITY, CITY's Redevelopment Agency, or any of their respective officers,
agents or employees, as well as payment of any final judgment rendered against CITY, CITY's
Redevelopment Agency or any of their respective officers, agents, or employees resulting from any
action for which indemnification is required by this Agreement.
13. INDEPENDENT AGENTS. The parties hereto agree that LICENSEE, its agents, employees,
consultants, sublicensees, and subcontractors shall act in an independent capacity in the
performance of this Agreement, and not as officers, employees or agents of the CITY.
14. OTHER INSURANCE COVERAGE. LICENSEE shall maintain in effect all other types of
insurance required by law, including specifically, but not limited to, Worker's Compensation coverage.
15. OBLIGATIONS OF LICENSEE. LICENSEE shall require all sublicenses or subcontractors to
comply with all terms and obligations of this Agreement, and specifically shall require all sublicensee
and subcontractors to maintain all insurance coverage required pursuant to this Agreement, and to
provide the same indemnification to the CITY, the CITY'S Redevelopment Agency and their
respective officers, agents and employees, as is required of LICENSEE.
16. TERMINATION. CITY reserves the right to terminate this agreement upon 30 days written
notice to LICENSEE.
17. COMPENSATION. CITY shall be entitled to an amount equal to 30% of the total gross
receipts up to $40,000 and 35% thereafter derived from the operation of the carnival ride activity.
Gross receipts are to be determined based upon cash sales on the grounds and do not include the
advance ride book tickets, if used. Payment is to be delivered to the CITY within 5 working days of
the conclusion of the Carnival. Additional compensation is to be negotiated in the event CITY
provides ticket sales personnel.
18. NOTICES. Notices pursuant to this Agreement shall be in writing and shall be personally
served or given by mail.
Any notice by mail shall be deemed to have been given when deposited in the United States mail,
postage prepaid addressed to the party to be served as follows:
To CITY:
Manny Carrillo
Director of Recreation & Community Services
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
To LICENSEE:
Stacy Brown
President
Christiansen Amusements
1725 S. Escondido Blvd., Ste. E (mailing: P. o. Box 997)
Escondido, CA 92029 (Escondido, CA 92033)
19. ATTORNEY'S FEES. In the event that either party hereto fails to comply with any of the terms
of this agreement, and the other party commences legal proceedings to enforce any of the terms of
this agreement or terminate this agreement, the prevailing party in any such suit shall receive, from
the other, a reasonable sum including attorney's fee and costs as may be established by the court.
20. EXTENT OF AGREEMENT. This document represents the entire integrated agreement
between CITY and LICENSEE and supersedes all prior negotiations, representations or agreements,
either written or oral. This agreement may be amended only by written instrument signed by both
CITY and LICENSEE.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed as follows:
DATED:
CITY
by:
Mayor
ATTEST
City Clerk
LICENSEE
By:
014 L/ V,
r�
r
President
APPROVED AS TO FORM:
City Attorney
F
BALDWIN
P , A • R, K
fim
FROM:
DATE:
CITY OF BALDWIN PARK
APR 16 2008
ITEM NO.
AGENDA STAFF REPORT
Honorable Mayor and Members of the City Council
Edwin "William" Galvez, Director of Public Works
April 16, 2008
SUBJECT: APPROVAL OF A "FREEWAY MAINTENANCE AGREEMENT" FOR
THE HIGH OCCUPANCY VEHICLE LANE (HOV) EXPANSION
PROJECT ALONG THE INTERSTATE 10 FREEWAY (1 -10)
PURPOSE
The purpose of this report is to provide information on a Freeway Maintenance
Agreement betvVeen Caltrans and the City of Baidvvin Park tha# is herein presented for
City Council review and consideration.
BACKGROUND
The Freeway Maintenance Agreement (FMA) covers maintenance of the frontage roads
along the 1 -10 Freeway from the 1 -605 Freeway to Puente Avenue. Although the
Agreement may be entered into upon City Council authorization, the City's
responsibilities identified in the Agreement would not commence until after completion
of the High Occupancy Vehicle lane (HOV) project improvements in 2011. The
attached Agreement is a contract between the State of California Department of
Transportation (Caltrans District 7) and the local agency (City of Baldwin Park)
accepting the maintenance of the improvements on the freeway frontage roads of
Garvey Avenue and Dalewood Street.
The FMA contains the entire legal and contract- related language specific to the areas of
responsibility to be maintained by the State and the City. Specific technical information
regarding the areas of responsibility is outlined in the exhibits and is part of the
agreement.
DISCUSSION
This agreement outlines the responsibilities of both the State and City to adequately
maintain in summary the following:
• Vehicular and Pedestrian Overcrossings
• Vehicular and Pedestrian Undercrossings
• Soundwalls
• Landscaping adjacent to crossing structures
Resolution Authorizing Freeway Maintenance Agreement Page 2
April 16, 2008
The above mentioned surfaces are to be maintained by each agency in their
prospective rights -of -ways or such surfaces which are accessible from their rights -of-
ways. The City will be responsible to maintain currently maintained items such as
graffiti abatement on walls and bridge overcrossings, frontage road landscaping and
irrigation, and any other surface maintenance accessible to the City, including
guardrails and/or fencing that is City accessible. On the other hand, the State will
maintain anything in the City's right of way, but which is accessible from within the
Caltrans highway.
The current maintenance responsibilities by the City's street maintenance crews
includes the freeway frontages along the freeway. The City performs maintenance for
fencing, landscaping, irrigation work on both the north and south sides of the Caltrans
frontage. On the Pedestrian Overcrossing (POC) our crews remove graffiti on the deck
and maintain walkway lighting. Overall, we anticipate maintenance to remain about the
same.
The FMA has been reviewed by our City Attorney, and is approved as to form.
FISCAL IMPACT
There is no fiscal impact related to the execution of the FMA. Changes to our Fiscal
impact will be reported by staff to the City Council in 2011 when the City takes
possession of the frontage roads.
During the three years of construction, costs related to our maintenance effort will be
reduced to zero since there will be nothing to maintain during the project's construction.
Upon completion of all construction, we may experience added effort to abate graffiti,
but this should be temporary until the landscaping in front of the sound walls is
established. Staff therefore anticipates subtle fiscal impacts due to initial savings from
little to no maintenance offset by slight increased maintenance necessary of upgraded
landscape features.
This project is fully funded by the State through Caltrans District 7
RECOMMENDATION
It is recommended that the City Council approve the "Freeway Maintenance
Agreement" and Authorize the Mayor to Execute said Agreement.
ATTACHMENT
Freeway Maintenance Agreement
07- LA -10 -PM 31.1/33.2
From Route 605 to Puente Ave
06249 -EA 117071
District Agreement No 6352
FREEWAY MAINTENANCE AGREEMENT
THIS AGREEMENT, made and entered into in duplicate, effective this
, day of , 20J, is by and between the State of
California, acting by and through the Department of Transportation, hereinafter referred to as
"STATE," and the City of Baldwin Park, hereinafter referred to as "CITY ".
WITNESSETH:
WHEREAS, on, April 10 1958, (a) freeway agreement was executed between the CITY
and the STATE wherein the CITY agreed and consented to certain adjustments of the CITY
street system required for the development of that portion of Interstate 10, within the limits of
the City of Baldwin Park, as a freeway, and
STATE is constructing one high occupancy vehicle lane (HOV) in each direction. The
CITY desires high.vay improvements consisting of landscaping ar�d an automated
irrigation system adjacent to Route 10 at two locations next to new soundwalls: (1) along Garvey
Avenue and (2) along Dalewood Street, referred to herein as "PROJECT ". The CITY is willing
to fund one hundred percent (100 %) of all maintenance and staffing costs, this will commence
after the Plant Establishment period.
STATE will prepare the contract documents and advertise, award and administer the
construction contract for PROJECT and will fund 100% of the construction cost.
WHEREAS, said PROJECT is now nearing design completion, and the parties hereto
mutually desire to clarify the division of maintenance responsibility as to separation structures,
and local CITY streets and roads, or portions thereof, and landscaped areas lying within or
outside the freeway limits; and
WHEREAS, under paragraph 5, page 3 of the above Freeway Agreement, CITY has
resumed or will resume control and maintenance over each of the relocated or reconstructed
(CITY streets) except on those portions thereof adopted as a part of the freeway proper.
NOW THEREFORE, IT IS AGREED:
1. When a planned future improvement has been constructed and/or a minor revision has
been effected within the limits of the freeway herein described, which affects the
parties division of maintenance responsibility as described herein, STATE will
provide a new dated and revised Exhibit "A," which will be made a part hereof by an
amendment to this Agreement when executed by both parties, which will thereafter
supersede the attached original Exhibit A and which will then become part of this
Agreement.
Rev 1 /01
2. VEHICULAR AND PEDESTRIAN OVERCROSSINGS
STATE will maintain, at STATE expense, the entire structure of any vehicular and
pedestrian overcrossings below the deck surface except as hereinafter provided. CITY
will maintain, at CITY expense, the deck and/or surfacing (and shall perform such
work as may be necessary to ensure an impervious and/or otherwise suitable surface)
and all portions of the structure above the bridge deck, including, but without
limitation, lighting installations and electrical power service, as well as all traffic
service facilities (signals, signs, pavement markings, rails, etc.) that may be required
for the benefit or control of traffic using that overcrossing.
Screening shall be placed at such locations (as shall be determined by STATE), on
STATE freeway overpasses on which pedestrians are allowed (as directed by Sect.
92.6 of the Streets and Highways Code). All screens installed under this program will
be installed and maintained by STATE (at STATE expense).
3. VEHICULAR AND PEDESTRIAN UNDERCROSSINGS
STATE will maintain the structure proper of all vehicular and pedestrian
,andercrossings of STATE f, --ways �� ✓bile the road-.- -7 sections, including the
traveled way, shoulders, curbs sidewalks, wall surfaces (including eliminating
graffiti), drainage installations, lighting installations and traffic service facilities that
may be required for the benefit or control of traffic using that undercrossing will be
maintained by CITY.
CITY will inform STATE District Transportation. Permit Engineer and obtain the
necessary Encroachment Permit for any proposed change in minimum vertical
clearances between the traveled way portion of the under- roadway surface and the
Structure that results from modifications to the under - roadway (except when said
modifications are made by STATE). If the planned modifications will result in a
reduction in the minimum clearance within the traveled way, an estimate of the
clearance reduction must be provided to (the State) District Transportation Permit
Engineer prior to starting work. Upon completion of that work, a clearance diagram
will be furnished to (the State) District Transportation Permit Engineer that shows
revised minimum clearances for all affected movements of traffic, both at the edges
of the traveled way and at points of minimum clearance within the traveled way.
4. SOUNDWALLS
Responsibility for debris removal, cleaning and painting to keep CITY's side of any
soundwall structure free of debris, dirt and graffiti shall lie with CITY and not with
STATE.
Rev 1 /O1
5. LANDSCAPED AREAS ADJACENT TO CROSSING STRUCTURES
Responsibility for the maintenance of any plantings or other types of roadside
development lying outside of the area reserved for exclusive freeway use shall lie
with CITY and not with STATE.
6. INTERCHANGE OPERATION
It is STATE's responsibility to provide efficient operation of freeway interchanges,
including ramp connections to local streets and roads. The maintenance and energy
costs of safety lighting, traffic signals or other necessary electrically operated traffic
control devices placed at ramp connections to CITY streets and roads shall be shared
between STATE and CITY. Timing of traffic signals shall be the sole responsibility
of STATE.
7. LEGAL RELATIONS AND RESPONSIBILITIES:
A. Nothing in the provisions of this Agreement is intended to create duties or
obligations to or rights in third parties not parties to this contract or affect the
legal liability of either party to the contract by imposing any standard of care with
respect to the maintenance of ST A TE highways different from the standard of
care imposed by law.
B. It is understood and agreed that neither STATE nor any officer or employee
thereof is responsible for any damage or liability occurring by reason of anything
done or omitted to be done by CITY under or in connection with any work
authority or jurisdiction delegated to CITY under this Agreement. It is
understood and agreed that, pursuant to Government Code section 895.4, CITY
shall defend, indemnify and save harmless STATE and all of its officers and
employees from all claims, suits or actions of every name, kind and description
brought for or on account of injuries to or death of any person or damage to
property resulting from anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to CITY under this
Agreement.
C. It is understood and agreed that neither CITY nor any officer or employee thereof
is responsible for any damage or liability occurring by reason of anything done or
omitted to be done by STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement. It is understood and
agreed that, pursuant to Government Code section 895.4, STATE shall defend,
indemnify and save harmless CITY and all of its officers and employees from all
claims, suits or actions of every name, kind and description brought for or on
account of injuries to or death of any person or damage to property resulting from
anything done or omitted to be done by STATE under or in connection with any
work, authority or jurisdiction delegated to STATE under this Agreement.
Rev 1/01
9. EFFECTIVE DATE
This Agreement shall be effective upon the date appearing on its face, it being
understood and agreed, however, that the execution of this Freeway Maintenance
Agreement shall not affect any pre- existing obligations of CITY to maintain
designated areas pursuant to prior written notice from STATE that work in such
areas, which CITY has agreed to maintain pursuant to the terms of the Freeway
Agreement, has been completed.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
** Approved as to form and
procedure:
Attorney
Department of Transportation
City Attorney
* May be deleted if not applicable.
CITY of BALDWIN PARK
C
Manuel Lozano, Mayor
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
WILL KEMPTON
Director of Transportation
C
District Director
** Approval by STATE's Attorney is not required unless changes are made to this form, in
which case the draft will be submitted for Headquarters' review and approval by STATE's
Attorney as to form and procedures.
Rev 1 /O1 4
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AGENDA
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING
APRIL 16,2008
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
g
BALDW4_IN
, P 1� A,
Ft - K
Manuel Lozano
- Chair
Anthony J. Bejarano
- Vice Chair
Marlen Garcia
- Member
Monica Garcia
- Member
Ricardo Pacheco
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the
Commission or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the Commission or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed five (5) minutes
speaking time. A Spanish- speaking interpreter is
available for your convenience.
COMENTARiOS DEL PUBLICO
Se invita at publico a dirigirse at Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que est6 bajo su jurisdicci6n.
Si usted desea la oportunidad de dirigirse at Concilio o
alguna de sus Agencias, podra hacerlo durante el
periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por cinco (5) minutos.
Hay un interprete para su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Community
Development Commission that is distributed to the Community Development Commission less than 72 hours
prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E.
Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7 :30 a.m. - 6:00 p.m.)
COMMUNITY DEVELOPMENT COMMISSION
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Ricardo
Pacheco, Vice -Chair Anthony J. Bejarano and Chair
Manuel Lozano
ANNOUNCEMENTS
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PER/ODO DESIGNADO PARA DIRIGIRSE AL COM/SI®N
No se podra tomar accion en algun asunto a menos que sea inciuido en la agenda, o a menos que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o frjar
asuntos para tomar en consideracion en juntas proximal. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR All items listed are considered to be routine business by the Commission and will be
approved with one motion. There will be no separate discussion of these items unless a Commissioner so requests, in
which case, the item will be removed from the general order of business and considered in its normal sequence on the
agenda.
1. WARRANTS AND DEMANDS
Staff recommends Commission receive and file the report.
2. MINUTES
Staff recommends Commission approve the minutes of the February 26, 2008 meeting
(special) and the minutes of the April 2, 2008 meeting (special and regular).
REQUESTS AND COMMUNICATIONS
ADJOURNMENT
Community Development Commission Agenda — April 16, 2008 Page 2
CERTIFICATION 7
I Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California, that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of
April 2008.
AOO )7?. )A�&
Laura M. Nieto
Deputy City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each
item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor
Lobby Area (14403 E. Pacific Avenue) or at the Los Angeles County Public Library in the City
of Baldwin Park (4181 Baldwin Park Boulevard). For further information regarding agenda
items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or 626.960.4011,
ext. 466 or via e -mail at rutierrez baldwinpark.com or Inieto cr(` Fbaldwinpark.com
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
Community Development Commission Agenda — April 16, 2008 Page 3
COMMUNITY DEVELOPMENT COMMISSION
CITY OF BALDWIN PARK
April 16, 2008
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CITY OF BALDWIN PARK
CITY COUNCIL, COMMUNITY
DEVELOPMENT COMMISSION
& HOUSING AUTHORITY
MINUTES
APR 16 2008
ITEM NO.
TUESDAY, FEBRUARY 26,
2008
6:00 p.m. ROOM 307
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tem Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION & HOUSING
AUTHORITY of the City of Baldwin Park met it SPECIAL SESSION at the above
time and place.
CALL TO ORDER
PUBLIC COMMUNICATIONS
fRi)i•I
REP0R 1 ac7 OF OFFICERS
1. 2007 -08 MID YEAR BUDGET WORKSHOP
Chief Executive Officer Singhal presented the report. Stated that trends are
positive although there are some challenges on the horizon. Proactive efforts
will make it possible for city to get through these tough times. CEO Singhal
deferred the presentation to Consultant Bass.
Revenue Highlights:
Real Property Transfer Tax - down 48%
Motor Vehicle License fees down 12%
Moving Violation - Redflex down 26%
Expenditures by category
73% Personnel (Polilce Department largest, Recreation second largest)
Councilmember /Member Bejarano inquired if the percentages shown include
the reductions that were made in the prior year. CEO Singhal responded yes.
He further inquired if there were proactive steps that the city could take to
reduce that cost. CEO Singhal responded that the use of technology is one
option that would improve processes. He also stated that non -sworn personnel
was reduced by 20 %. If the city had a plan to stem costs not just in the short
term by reducing non -sworn but also as it relates to new hires. The work force
could be less expensive.
CEO Singhal commented that the city did things to add value because unlike
Page 1 of 9
the private sector, the city could not increase revenues. Consultant Bass
stated that GASBY retirement cost included the total component of what the city
was presently paying.
In response to an inquiry from Mayor /Chair Lozano staff responded that when
an individual retired they will have lifetime medical benefits.
In response to an inquiry from Council member /Member Marlen Garcia, staff
indicated that the city is drawing down on all monies that can be drawn down
upon.
Potential options were:
Evaluate and freeze non -sworn positions;
Identify and implement recommendations to increase revenues;
Prioritize and evaluate the operations and implement ways to eliminate
redundancy, waste and non - essential functions.
CEO Singhal stated that there would be changes but the outlook is hopeful.
Many accomplishments have been made in the past years with the support of
the Council.
In response to an inquiry from Councilmember /Member Pacheco staff
indicated that reorganization would be done so that work continues to be
completed. Items with the least amount of impact may not be done.
Mayor /Chair Lozano requested that a message be placed in the NOW
regarding the budget so that residents could see how they may be effected by
these economic situations.
Councilmember /Member Pacheco stated that he did not want public safety
being sacrificed. CEO Singhal stated that public safety is a priority and would
not be cut. Any changes would have to be approved by the Council.
Councilmember Pacheco wanted to ensure that more officers are hired.
PURPOSE
To discuss the Mid Year budget performance for the City for the Fiscal Year
2007/2008
BACKGROUND & DISCUSSION
For FY 2007 -2008 the City adopted its budget at $43,047,000 with the
General Fund budget at $23,274,100. The General Fund budget was
balanced with revenues exceeding expenditures (after transfers) by
$240,000. The budget provided funding for numerous programs including
funding for 192 positions. The current year has witnessed several issues
such as a slowdown of the economy, lower home prices and home sales,
potential for foreclosures and lower consumer spending. As a result the State
of California is expecting budget deficits of enormous proportions. Many cities
Page 2 of 9
and counties are also expecting significant budget constraints due to
economic slowdown and lower tax revenues. While our City is also impacted
by these factors causing our revenues to be lower than budgeted, we are in a
better position then many due to our proactive strategy over the past year.
Additionally we have been monitoring our revenues and expenditures on a
regular basis.
Mid year gives us an opportunity to evaluate our actual revenue and
expenditure trends compared to the budget and recommend changes if any.
Due to the condition of the economy this Mid year review will also provide us
an opportunity to look at the next year's budget, evaluate trends, and take
necessary steps to change strategy if necessary in a timely manner.
This report consists of following components:
1. Mid Year Trends
(a) General Fund and Departmental trends
(b) Trends for other funds
2. Outlook for the next fiscal year including preliminary budget
projections
General Fund Mid Year Trends
The Mid -year trends suggest that our revenues are likely to be lower than
budget primarily due to lower tax revenues and lower revenues from
traffic violations including redflex cameras. However, these revenue
shortfalls will be offset by expenditure savings giving us an overall
positive performance. It is anticipated that the General Fund and its
supported funds will end another year (second year) in the black. The
primary reason for lower expenditures is personnel cost savings due to
vacancies. We have approximately 15 vacancies contributing to a
potential salary and benefits savings for the year of $900,000.
Based on Mid Year trends it is expected that overall General Fund performance will be
positive as shown in the table below:
See Staff Report
General fund includes Traffic Safety Fund also
As shown in the table the General Fund is expected to end the year with
an overall saving of approximately $600,000, which is about $232,000
greater than the adopted budget. This amount is higher than the
approved budget amount especially in view of the fact that the approved
budget did not include the full impact of labor negotiations, which were
concluded after the adoption of the budget. The savings are however one
time savings because they are the result of vacancies. As these positions
are filled the savings would not be there.
General Fund Revenues:
Page 3 of 9
For the fiscal year the total General Fund revenues are expected to be
approximately 2.5% or $635,700 lower than budget. As shown in the
following table, based on current trends at mid year several revenues are
likely to be lower than budget. The primary reasons for revenues being
lower than budget are; slower economy, lower consumer spending and
impact of housing market.
General Fund relies heavily on taxes and sources, which are not in city's
control as shown in the following chart"
See Staff Report
Due to reliance on sources beyond our control our budgets have greater
volatility. Following table shows the trends of major revenue sources:
See Staff Report
Note: Includes traffic safety fund revenue
it is important to evaluate some revenue sources:
• Sales Tax: Based on data from the State the midyear trends indicates
that the Sales Tax revenue is up by only 2% compared to the prior year,
however, the budget anticipated a growth of approximately J /U.
Additionally we anticipate lower sales tax due to closure of Altman's RV
and lower sales tax from home improvement stores.
• Property Tax: Similarly property taxes were budgeted to grow at
5% even though they had been growing at 10% in prior years. As a result
of the condition of the housing market, which is impacted by
delinquencies the growth in property tax collections is not expected to be
more than 2 %.
• Motor Vehicle License Fees: (the non - property tax portion) are down by
about 12% giving an overall shortfall of 2% compared to budget.
• Real Property Transfer Tax: which is collected on sale of properties is
significantly lower than budgeted due to lower home sales (almost 50 946).
• Construction permits are also significantly lower.
• Police revenues from moving violations (which includes redflex) are also
coming in lower than budget. The citations due to red light violations have
been trending downward.
These projections are based on midyear trends any further deterioration in the
Page 4 of 9
economy could cause greater adverse impacts on our revenues.
General Fund Expenditures:
The revenue shortfall in the General Fund will be offset by lower than expected
expenditures. Based on Midyear trends it is anticipated that General Fund
expenditures will be lower than budget by approximately $953, 000. Following
tables show General Fund projections both by expenditure category as well as
by department:
See Staff Report
The primary reason for lower expenditures is salary savings due to
vacant positions. The following table shows General Fund expenditures
by department:
See Staff Report
All departments with the exception of Legal costs are significantly under
budget. The reason for legal costs being higher is unanticipated litigation.
Departmental Trends
Information on revenues and expenditures for each department is attached as
`Attachment- I ". With the exception of some revenues tied to housing and
economy such as construction permits, planning fees, engineering fees and
police fines departments are ok on revenues. With respect to expenditures,
departments are within budget.
1(b) Trends for Other City Funds:
Other city funds can be categorized into two categories: those
supported /subsidized by the General Fund. While any shortfall in these funds
must be paid for by the General Fund any savings are retained in these funds
for future expenditures. These funds include funds such as Gas Tax, Prop A,
Park Maintenance Assessment District and Street Lighting and Landscape
Maintenance Fund. Based on midyear projections these funds are also within
budget. Another set of funds represents restricted funds, where the funds are
subject to restrictions for example; Asset seizure, grant funds and funds which
have legal or other restrictions. No adverse trends are noted in these funds
either. 'Attachment -II' includes a summary of all city funds except CDC and
their projections. No major adverse trends are noted in these restricted funds.
2. Outlook for the next fiscal year
Page 5 of 9
While the current Fiscal Year looks good the next year poses some
challenges. In order to have a good perspective of our fiscal future it is
important to consider the past.
The City has experienced good revenue growth over the past five years, which
was attributable to good economic growth fueled by a housing boom and
redevelopment projects such as Walmart, Smart and Final that increased both
sales tax and property tax revenues. However, this revenue growth was not
enough to keep pace with the growing expenditures.
In order to maintain essential services and to stay competitive the city invested
the revenue increases in providing services to the community. It must be noted
that the City of Baldwin Park has a rather smaller tax base compared to many
other cities. Our per capita revenues for the General Fund are significantly
lower than many cities in the region. Further a significant portion of our
General Fund is committed for essential services such as public safety. Our
personnel costs also account for a very large portion of the total General Fund
budget. This structure makes it very hard for the city to manage big downward
swings in revenues without creating service impacts. In the past the city had to
use reserves to maintain essential services in times of lower revenue growth.
In 2005/2006 General Fund Revenues grew by less than 5% and the city had
to take Several nrnartive steps to balance expenditures with revenues_
Measures implemented by the city included a restructuring plan,
implementation of new revenues as well as measures to keep our spending
low. City also had to reduce staffing and budgets for most departments.
Compared to actual spending of 2005/2006 the 2007/2008 budget reduced
staffing and budgets for many departments. Departments such as
Administration, Community Development and Public Works saw staffing
reductions of about 20% or more. Despite staffing reductions the budgets for
essential services such as public safety programs were preserved or were
higher. Staff was also able to identify and implement several creative ideas to
improve efficiency of operations and maintain and improve service levels
despite staffing and budget reductions. As a result of these measures we are
in a better shape than many.
Even though our fiscal performance has improved and is better than budget,
there are numerous challenges on the horizon created by worsening economic
environment. This economic downturn, which has impacted states, cities and
private enterprises alike is likely to impact us as well. Following are some of
the challenges that we will face in the next year:
Page 6 of 9
Potential Impact of State's budget problems
The State is anticipating a $14 billion budget deficit, Governor's proposed
budget proposes 10% across the board cuts including cuts in essential
services. The budget also includes a provision to delay payment of Gas Tax to
Cities. Impact on Baldwin Park of this proposal would be delay in receipt of
approximately $600,000. It is not known when this money will be repaid and if
there will be any additional impacts.
Proposition IA approved by California Voters prevents the State from taking
money from cities to balance its budget as it has done in the past, however it
allows the State to borrow money, which it is supposed to pay back within a
certain period of time. It is possible that the State may do so and if so it is not
known what the impacts would be.
If this were to happen the city must have sufficient reserves to cover this
payment. *Based on midyear estimates the 200712008 yearend
unreserved /unrestricted fund balance (reserves) for General Fund and
funds supported and subsidized by the General Fund including risk
management fund is expected to be only $2,000,000 (including $1,000,000 for
the lock box reserve). This is not a significant amount for a city our size.
Even though this fund balance is available for spending (as it represents net
assets after setting money aside for all obligations) it should not be spent, The
city uses the fund balance for its working capital needs to maintain operations
during the months of July to January when it does not receive enough tax
payments. This reserve is also supposed to protect the city in case of
emergencies and allow time to react to fiscal emergencies such as loss of
revenues to state of for other reasons. Any payment to the State is likely to
cause some hardships and is not factored into midyear projections.
*Revised 2.26.08
Desire and ability to maintain competitiveness in the market
The City also has to deal with the challenge of staying competitive in the
market for its recruitment and retention needs. Absent significant revenue
growth or in times of declining revenues as is the situation currently our
expenditure growth must not exceed the revenue growth. Therefore we must
find innovative ways to provide service and reevaluate our business
processes. Additionally use of technology and process simplification must be
embraced. Furthermore importance of increasing revenues cannot be
overemphasized. While these mean change these are essential in order to
generate resources to stay competitive.
During the past years most departments have been successful in increasing
revenues and reducing costs. We plan to continue our quest to identify
creative ways to reduce spending with out impacts and increase revenues to
generate resources to hire and retain good staff and stay competitive.
Impact of fiscal outlook on 2008/2009 budget
Page 7 of 9
Given the current economic scenario we expect a growth of no more than 1-
2%. (could be lower if the economic outlook worsens).
Based on these projections a preliminary look at 2008/2009 suggests that if we were to
budget for all authorized positions, the city would need to either generate new revenues
or reduce expenditures to balance the budget. The following table shows the potential
impact of slower economy on city's budget.
See Staff Report
The above table shows that if all vacancies were to be kept vacant we would
have a balanced budget. However, there still would not be any amounts for
cost of living increases or to restore programs and positions. The city cannot
keep all vacant positions vacant because some of the vacancies are in
process of being filled and some such as sworn positions are important and
need to be filled.
Staff therefore needs to identify additional options to not only balance the
budget but to generate resources to allow the city to stay competitive for its
staffing needs.
Additionally efforts to balance the budget must also balance the need to
maintain services. Since significant staffing and budget reductions have
already been made in many departments in the prior years accomplishing
further reductions without generating impacts is a very challenging task.
While this is a very tough challenge we are very hopeful that we will be able to
generate innovative ideas, revamp business processes, identi y new revenue
- - --
sources and implement technology supported programs to generate
efficiencies and balance the budget while maintaining the quality and level of
service.
Staff is already working on exploring following options:
♦ Evaluate and freeze non -sworn vacancies
♦ Identify and implement recommendations to increase revenues
♦ Prioritize and evaluate the operations and implement ways to
eliminate redundancy, waste and non essential functions
We expect to bring a balanced budget for Council review in April 2008.
FISCAL IMPACT
No fiscal Impact at this time
RECOMMENDATION
Page 8 of 9
It is recommended that the City Council review the information and provide
directions as deemed appropriate.
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
7:10 p.m.
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS (GC §54957)
Title: Chief Executive Officer
Title: Recreation & Community Services Director
Title: Public Works Director
Title: Human Resources Manager
3. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
A) Agency Negotiator: Manuel Lozano, Mayor
Unrepresented Employee: Vijay Singhal, Chief Executive Officer
B) Agency Negotiator: Vijay Singhal, Chief Executive Officer
Unrepresented Employees: Recreation & Community Services
Director
Public Works Director
Human Resources Manager
4. PUBLIC EMPLOYEE APPOINTMENT (GC §54957)
A) Interim Chief of Police
B) Chief of Police
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
No reportable action taken.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7 :30
p.m.
Approved as presented by the Council, Commission and Authority at their
meetings held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 9 of 9
CITY OF BALDWIN PARK
COMMUNITY DEVELOPMENT
COMMISSION
MINUTES
WEDNESDAY, APRIL 02,
2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tem Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The COMMUNITY DEVELOPMENT COMMISSION of the City of Baldwin Park met
in REGULAR SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member
Pacheco, Vice Chair Bejarano, Chair Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Joseph Pannone, City
Attorney, David Bass, Finance Consultant, Manuel Carrillo Jr.,
Director of Recreation & Community Services, Marc Castagnola,
Community Development Manager, William Galvez, Director of
Public Works, Michael Taylor, Acting Chief of Police, City
Treasurer Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
Thomas Carey, resident inquired about alleys on Larry/Landis.
Guillermo Serrano, resident commented on the proposed development and code
enforcement.
Gail Saus, spoke about how she was previously effected by revitalization projects
in the City of Baldwin Park. Recommended that the Commission look at the
history of the city.
Leslie Bito, resident commented on the businesses in neighboring cities that are
closing. Stated that CARA is not against redevelopment but the way that it is
being handled. CARA is committed to the community and education
Yolanda Serrano, resident commented on the actions of the Commission
CONSENT CALENDAR
Page 1 of 2
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
1. WARRANTS AND DEMANDS
Commission received and filed the report.
2. MINUTES
Commission approved the minutes of the March 19, 2008 meeting (regular ).
REQUESTS AND COMMUNICATIONS
Member Marlen Garcia clarified about prior statements she made at a meeting.
FurthFurther stated that m°onle wo, lid not be losing their homes, she stated that she
er I l l 1 YVt.i11 11 NV -.11
benefitted from the eminent domain process that she was part of. They are
changing the identity of the City of Baldwin Park It will take a long time.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:02
p.m.
Appr ve'd as presented by tho rerrlrrc��Iwl I a +ho1r meeting held April 1 �, 2008
�.! IIIV V 1 I iooir%n G lll�..11 111V 111 V L VV.
Laura M. Nieto
Deputy City Clerk
Page 2 of 2
FINANCE AUTHORITY
APRIL !
ii:
00
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
Manuel Lozano
- Chair
Anthony J. Bejarano
- Vice Chair
Marlen Garcia
- Member
Monica Garcia
- Member
Ricardo Pacheco
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING iS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City Council or
any of its Agencies listed on this agenda on any matter
posted on the agenda or on any other matter within its
jurisdiction. If you wish to address the City Council or any
of its Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda. Each
person is allowed five (5) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARiOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera otra de
sus Agencias nombradas en esta agenda, para hablar sobre
cualquier asunto publicado en la agenda o cualquier tema que
este bajo su jurisdiccion. Si usted desea la oportunidad de
dirigirse al Concilio o alguna de sus Agencias, podra hacedo
durante el periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada persona se
le permite hablar por cinco (5) minutos. Hay un interprete para
su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a. m. - 6:00 p. m.)
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Ricardo
Pacheco, Vice -Chair Anthony J. Bejarano and Chair
Manuel Lozano
ANNOUNCEMENTS
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS 1S THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration
at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM/S/ON
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
t,,,;,„ 1 CI Lavin tivo hodr —Um 11 Dc"' 4
atyu,la el %lerge %tcia o circunstancia especial. a cuerpo tcyt�lauvv y su personal N�utG,,. ,.��N� „u�.
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos Para tomar en consideration en juntas proximes. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the March 19, 2008 meeting
(special).
REQUESTS AND COMMUNICATIONS
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California, that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of
April 2008.
Laura M. Nieto
Deputy City Clerk
Finance Authority
Regular Meeting Agenda — April 16, 2008
PLEASE NOTE: Copies of staff reports and supporting docume
this agenda are available for public viewing and inspection ai
(14403 E. Pacific Avenue) or at the Los Angeles County Pub
Park (4181 Baldwin Park Boulevard). For further information
contact the office of the City Clerk at 626.960.4011,
rgufierrez@baldwinpark.com or lnieto@baldwinpark.com .
station pertaining to each item on
City Hall, 2nd Floor Lobby Area
is Library in the City of Baldwin
regarding agenda items, please
ext. 108 or via e-mail at
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
Finance Authority
Regular Meeting Agenda — April 16, 2008
AGENDA
r
CITY OF BALDWIN PARK
FINANCE AUTHORITY
MINUTES
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The FINANCE AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member
Pacheco, Vice Chair Bejarano, Chair Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Joseph W. Pannone, City
Attorney, David Bass, Finance Consultant, Manuel Carrillo Jr.,
Director of Recreation & Community Services, Marc Castagnola,
Community Development Manager, William Galvez, Director of
Public Works, Mike Taylor, Interim Chief of Police, City Treasurer
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
NONE
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
1. MINUTES
Authority approved the minutes of the February 20, 2008 meeting (regular).
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:38
p. M.
Approved as presented by the Authority at their meeting held April 16, 2008.
Page 1 of 2
Laura M. Nieto
Deputy City Clerk
Page 2 of 2
.1
HOUSING AUTHORITY
APRIL r0:
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWI N PARK, CA 91706
(626) 960 -4011
BALDW I N
I' A k K
Manuel Lozano
- Chair
Anthony J. Bejarano
- Vice Chair
Marlen Garcia
- Member
Monica Garcia
- Member
Ricardo Pacheco
- Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING iS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this agenda
on any matter posted on the agenda or on any other
matter within its jurisdiction. If you wish to address
the City Council or any of its Agencies, you may do
so during the PUBLIC COMMUNICATIONS period
noted on the agenda. Each person is allowed five
(5) minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al pOblico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, pods hacerlo durante el perfodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por cinco (5) minutos. Hay un interprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 94403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7 :30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Members: Marlen Garcia, Monica Garcia, Ricardo
Pacheco, Vice -Chair Anthony J. Bejarano and Chair
Manuel Lozano
ANNOUNCEMENTS
PUBLIC COMMUNICATIONS
Five (5) minute speaking time limit
Cinco (5) minutos sera el limite para hablar
THIS 1S THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM/Sl ®N
No se podra tomar action en algun asunro a menos que sea inciuido en is agenda, o a metros que exista
alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos
para tomar en consideration en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. MINUTES
Staff recommends Authority approve the minutes of the February 26, 2008 meeting
(special), the minutes of the March 19, 2008 and April 2, 2008 meetings (regular).
REQUESTS AND COMMUNICATIONS
ADJOURNMENT
CERTIFICATION
I, Laura M. Nieto, Deputy City Clerk of the City of Baldwin Park hereby certify under penalty
of perjury under the laws of the State of California, that the foregoing agenda was posted on
the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of
April 2008.
Laura M. Nieto
Deputy City Clerk
Housing Authority
Regular Meeting Agenda
April 16, 2008
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on
this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area
(14403 E. Pacific Avenue) or at the Los Angeles County Public Library in the City of Baldwin Park
(4181 Baldwin Park Boulevard). For further information regarding agenda items, please contact
the office of the City Clerk at 626.960.4011, ext. 108 or via e-mail at r utierrez a baldjrin ark.com
or Inieto(c- )baldwin ark corn .
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the Public Works Department or Risk Management at
626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
Housing Authority
Regular Meeting Agenda
April 16, 2008
CITY OF BALDWIN PARK
CITY COUNCIL, COMMUNITY
DEVELOPMENT COMMISSION
& HOUSING AUTHORITY
MINUTES
AGENOA
APR R
KC.
2008
6:00 p.m. ROOM 307
14403 E. Pacific Avenue,
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tem Marlen Garcia, Monica Garcia, Ricardo Pacheco Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The CITY COUNCIL, COMMUNITY DEVELOPMENT COMMISSION & HOUSING
AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the above
time and place.
CALL TO ORDER
PUBLIC COMMUNICATIONS
NONE
REP0R T S Or 0FFICERS
1. 2007 -08 MID YEAR BUDGET WORKSHOP
Chief Executive Officer Singhal presented the report. Stated that trends are
positive although there are some challenges on the horizon. Proactive efforts
will make it possible for city to get through these tough times. CEO Singhal
deferred the presentation to Consultant Bass.
Revenue Highlights:
Real Property Transfer Tax - down 48%
Motor Vehicle License fees down 12%
Moving Violation - Redflex down 26%
Expenditures by category
73% Personnel (Polilce Department largest, Recreation second largest)
Councilmember /Member Bejarano inquired if the percentages shown include
the reductions that were made in the prior year. CEO Singhal responded yes.
He further inquired if there were proactive steps that the city could take to
reduce that cost. CEO Singhal responded that the use of technology is one
option that would improve processes. He also stated that non -sworn personnel
was reduced by 20 %. If the city had a plan to stem costs not just in the short
term by reducing non -sworn but also as it relates to new hires. The work force
could be less expensive.
CEO Singhal commented that the city did things to add value because unlike
Page 1 of 9
the private sector, the city could not increase revenues. Consultant Bass
stated that GASBY retirement cost included the total component of what the city
was presently paying.
In response to an inquiry from Mayor /Chair Lozano staff responded that when
an individual retired they will have lifetime medical benefits.
In response to an inquiry from Councilmember /Member Marlen Garcia, staff
indicated that the city is drawing down on all monies that can be drawn down
upon.
Potential options were:
Evaluate and freeze non -sworn positions;
Identify and implement recommendations to increase revenues;
Prioritize and evaluate the operations and implement ways to eliminate
redundancy, waste and non - essential functions.
CEO Singhal stated that there would be changes but the outlook is hopeful.
Many accomplishments have been made in the past years with the support of
the Council.
In response to an inquiry from Councilmember /Member Pacheco staff
indicated that reorganization would be done so that work continues to be
completed. Items with the least amount of impact may not be done.
Mayor /Chair Lozano requested that a message be placed in the NOW
regarding the budget so that residents could see how they may be effected by
these economic situations.
Councilmember /Member Pacheco stated that he did not want public safety
being sacrificed. CEO Singhal stated that public safety is a priority and would
not be cut. Any changes would have to be approved by the Council.
Councilmember Pacheco wanted to ensure that more officers are hired.
PURPOSE
To discuss the Mid Year budget performance for the City for the Fiscal Year
2007/2008
BACKGROUND & DISCUSSION
For FY 2007 -2008 the City adopted its budget at $43,047,000 with the
General Fund budget at $23,274,100. The General Fund budget was
balanced with revenues exceeding expenditures (after transfers) by
$240,000. The budget provided funding for numerous programs including
funding for 192 positions. The current year has witnessed several issues
such as a slowdown of the economy, lower home prices and home sales,
potential for foreclosures and lower consumer spending. As a result the State
of California is expecting budget deficits of enormous proportions. Many cities
Page 2 of 9
and counties are also expecting significant budget constraints due to
economic slowdown and lower tax revenues. While our City is also impacted
by these factors causing our revenues to be lower than budgeted, we are in a
better position then many due to our proactive strategy over the past year.
Additionally we have been monitoring our revenues and expenditures on a
regular basis.
Mid year gives us an opportunity to evaluate our actual revenue and
expenditure trends compared to the budget and recommend changes if any.
Due to the condition of the economy this Mid year review will also provide us
an opportunity to look at the next year's budget, evaluate trends, and take
necessary steps to change strategy if necessary in a timely manner.
This report consists of following components:
Mid Year Trends
(a) General Fund and Departmental trends
(b) Trends for other funds
2. Outlook for the next fiscal year including preliminary budget
projections
General Fund Mid Year Trends
The Mid -year trends suggest that our revenues are likely to be lower than
budget primarily due to lower tax revenues and lower revenues from
traffic violations including redflex cameras. However, these revenue
shortfalls will be offset by expenditure savings giving us an overall
positive performance. It iS anticipated that the General Fund and its
supported funds will end another year (second year) in the black. The
primary reason for lower expenditures is personnel cost savings due to
vacancies. We have approximately 15 vacancies contributing to a
potential salary and benefits savings for the year of $900,000.
Based on Mid Year trends it is expected that overall General Fund performance will be
positive as shown in the table below:
See Staff Report
General fund includes Traffic Safety Fund also
As shown in the table the General Fund is expected to end the year with
an overall saving of approximately $600,000, which is about $232,000
greater than the adopted budget. This amount is higher than the
approved budget amount especially in view of the fact that the approved
budget did not include the full impact of labor negotiations, which were
concluded after the adoption of the budget. The savings are however one
time savings because they are the result of vacancies. As these positions
are filled the savings would not be there.
General Fund Revenues:
Page 3 of 9
For the fiscal year the total General Fund revenues are expected to be
approximately 2.5% or $635,700 lower than budget. As shown in the
following table, based on current trends at mid year several revenues are
likely to be lower than budget. The primary reasons for revenues being
lower than budget are; slower economy, lower consumer spending and
impact of housing market.
General Fund relies heavily on taxes and sources, which are not in city's
control as shown in the following chart"
See Staff Report
Due to reliance on sources beyond our control our budgets have greater
volatility. Following table shows the trends of major revenue sources:
See Staff Report
Note: Includes traffic safety fund revenue
It is important to evaluate some revenue sources:
• Sales Tax: Based on data from the State the midyear trends indicates
that the Sales Tax revenue is up by only 2% compared to the prior year,
,,oVVever, the budget anticipated a growth of approxi,;,ateey 5 %.
Additionally we anticipate lower sales tax due to closure of Altman's RV
and lower sales tax from home improvement stores.
• Property Tax: Similarly property taxes were budgeted to grow at
5% even though they had been growing at 90% in prior years, As a result
of the condition of the housing market, which is impacted by
delinquencies the growth in property tax collections is not expected to be
more than 2 %.
• Motor Vehicle License Fees: (the non - property tax portion) are down by
about 12% giving an overall shortfall of 2% compared to budget.
• Real Property Transfer Tax: which is collected on sale of properties is
significantly lower than budgeted due to lower home sales (almost 50 9'o').
• Construction permits are also significantly lower.
• Police revenues from moving violations (which includes redflex) are also
coming in lower than budget. The citations due to red light violations have
been trending downward.
These projections are based on midyear trends any further deterioration in the
Page 4 of 9
economy could cause greater adverse impacts on our revenues.
General Fund Expenditures:
The revenue shortfall in the General Fund will be offset by lower than expected
expenditures. Based on Midyear trends it is anticipated that General Fund
expenditures will be lower than budget by approximately $953, 000. Following
tables show General Fund projections both by expenditure category as well as
by department:
See Staff Report
The primary reason for lower expenditures is salary savings due to
vacant positions. The following table shows General Fund expenditures
by department:
See Staff Report
All departments with the exception of Legal costs are significantly under
budget. The reason for legal costs being higher is unanticipated litigation.
Departmental Trends
Information on revenues and expenditures for each department is attached as
`Attachment- I ". With the exception of some revenues tied to housing and
economy such as construction permits, planning fees, engineering fees and
police fines departments are ok on revenues. With respect to expenditures,
departments are within budget.
1(b) Trends for Other City Funds:
Other city funds can be categorized into two categories: those
supported /subsidized by the General Fund. While any shortfall in these funds
must be paid for by the General Fund any savings are retained in these funds
for future expenditures. These funds include funds such as Gas Tax, Prop A,
Park Maintenance Assessment District and Street Lighting and Landscape
Maintenance Fund. Based on midyear projections these funds are also within
budget. Another set of funds represents restricted funds, where the funds are
subject to restrictions for example; Asset seizure, grant funds and funds which
have legal or other restrictions. No adverse trends are noted in these funds
either. `Attachment -II' includes a summary of all city funds except CDC and
their projections. No major adverse trends are noted in these restricted funds.
2. Outlook for the next fiscal year
Page 5 of 9
While the current Fiscal Year looks good the next year poses some
challenges. In order to have a good perspective of our fiscal future it is
important to consider the past.
The City has experienced good revenue growth over the past five years, which
was attributable to good economic growth fueled by a housing boom and
redevelopment projects such as Walmart, Smart and Final that increased both
sales tax and property tax revenues. However, this revenue growth was not
enough to keep pace with the growing expenditures.
In order to maintain essential services and to stay competitive the city invested
the revenue increases in providing services to the community. It must be noted
that the City of Baldwin Park has a rather smaller tax base compared to many
other cities. Our per capita revenues for the General Fund are significantly
lower than many cities in the region. Further a significant portion of our
General Fund is committed for essential services such as public safety. Our
personnel costs also account for a very large portion of the total General Fund
budget. This structure makes it very hard for the city to manage big downward
swings in revenues without creating service impacts. In the past the city had to
use reserves to maintain essential services in times of lower revenue growth.
In 2005/2006 General Fund Revenues grew by less than 5% and the city had
to take several rnmartivg steps to balance expenditures with revenues.
Measures implemented by the city included a restructuring plan,
implementation of new revenues as well as measures to keep our spending
low. City also had to reduce staffing and budgets for most departments.
Compared to actual spending of 2005/2006 the 2007/2008 budget reduced
staffing and budgets for many departments. Departments such as
Administration, Community Development and Public Works saw staffing
reductions of about 20% or more. Despite staffing reductions the budgets for
essential services such as public safety programs were preserved or were
higher. Staff was also able to identify and implement several creative ideas to
improve efficiency of operations and maintain and improve service levels
despite staffing and budget reductions. As a result of these measures we are
in a better shape than many.
Even though our fiscal performance has improved and is better than budget,
there are numerous challenges on the horizon created by worsening economic
environment. This economic downturn, which has impacted states, cities and
private enterprises alike is likely to impact us as well. Following are some of
the challenges that we will face in the next year:
Page 6 of 9
Potential Impact of State's budqet problems
The State is anticipating a $14 billion budget deficit, Governor's proposed
budget proposes 10% across the board cuts including cuts in essential
services. The budget also includes a provision to delay payment of Gas Tax to
Cities. Impact on Baldwin Park of this proposal would be delay in receipt of
approximately $600,000. It is not known when this money will be repaid and if
there will be any additional impacts.
Proposition IA approved by California Voters prevents the State from taking
money from cities to balance its budget as it has done in the past, however it
allows the State to borrow money, which it is supposed to pay back within a
certain period of time. It is possible that the State may do so and if so it is not
known what the impacts would be.
If this were to happen the city must have sufficient reserves to cover this
payment. *Based on midyear estimates the 200712008 yearend
unreserved /unrestricted fund balance (reserves) for General Fund and
funds supported and subsidized by the General Fund including risk
management fund is expected to be only $2,000,000 (including $1,000,000 for
the lock box reserve). This is not a significant amount for a city our size.
Even though this fund balance is available for spending (as it represents net
assets after setting mnney acme for all obligatinnc) it should not be spent. The
city uses the fund balance for its working capital needs to maintain operations
during the months of July to January when it does not receive enough tax
payments. This reserve is also supposed to protect the city in case of
emergencies and allow time to react to fiscal emergencies such as loss of
revenues to state of for other reasons. Any payment to the State is likely to
cause some hardships and is not factored into midyear projections.
*Revised 2.26.08
Desire and abilitv to maintain competitiveness in the market
The City also has to deal with the challenge of staying competitive in the
market for its recruitment and retention needs. Absent significant revenue
growth or in times of declining revenues as is the situation currently our
expenditure growth must not exceed the revenue growth. Therefore we must
find innovative ways to provide service and reevaluate our business
processes. Additionally use of technology and process simplification must be
embraced. Furthermore importance of increasing revenues cannot be
overemphasized. While these mean change these are essential in order to
generate resources to stay competitive.
During the past years most departments have been successful in increasing
revenues and reducing costs. We plan to continue our quest to identify
creative ways to reduce spending with out impacts and increase revenues to
generate resources to hire and retain good staff and stay competitive.
Impact of fiscal outlook on 2008/2009 budget
Page 7 of 9
Given the current economic scenario we expect a growth of no more than 1-
2%. (could be lower if the economic outlook worsens).
Based on these projections a preliminary look at 2008/2009 suggests that if we were to
budget for all authorized positions, the city would need to either generate new revenues
or reduce expenditures to balance the budget. The following table shows the potential
impact of slower economy on city's budget.
See Staff Report
The above table shows that if all vacancies were to be kept vacant we would
have a balanced budget. However, there still would not be any amounts for
cost of living increases or to restore programs and positions. The city cannot
keep all vacant positions vacant because some of the vacancies are in
process of being filled and some such as sworn positions are important and
need to be filled.
Staff therefore needs to identify additional options to not only balance the
budget but to generate resources to allow the city to stay competitive for its
staffing needs.
Additionally efforts to balance the budget must also balance the need to
maintain services. Since significant staffing and budget reductions have
already been made in many departments in the prior years accomplishing
further reductions without generating impacts is a very challenging task.
While this is a very tough challenge we are very hopeful that we will be able to
generate innovative ideas, revamp business processes, Eder'eLE y new revenue
sources and implement technology supported programs to generate
efficiencies and balance the budget while maintaining the quality and level of
service.
Staff is already working on exploring following options:
♦ Evaluate and freeze non -sworn vacancies
♦ Identify and implement recommendations to increase revenues
♦ Prioritize and evaluate the operations and implement ways to
eliminate redundancy, waste and non essential functions
We expect to bring a balanced budget for Council review in April 2008.
FISCAL IMPACT
No fiscal Impact at this time
RECOMMENDATION
Page 8 of 9
It is recommended that the City Council review the information and provide
directions as deemed appropriate.
ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL & COMMUNITY
DEVELOPMENT COMMISSION
7:10 p.m.
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS (GC §54957)
Title: Chief Executive Officer
Title: Recreation & Community Services Director
Title: Public Works Director
Title: Human Resources Manager
3. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
A) Agency Negotiator: Manuel Lozano, Mayor
Unrepresented Employee: Vijay Singhal, Chief Executive Officer
B) Agency Negotiator: Vijay Singhal, Chief Executive Officer
Unrepresented Employees: Recreation & Community Services
Director
Public Works Director
Human Resources Manager
4. PUBLIC EMPLOYEE APPOINTMENT (GC §54957)
A) Interim Chief of Police
B) Chief of Police
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
No reportable action taken.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 7:30
p.m.
Approved as presented by the Council, Commission and Authority at their
meetings held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 9 of 9
CITY OF BALDWIN PARK
HOUSING AUTHORITY
MINUTES
WEDNESDAY, MARCH 19,
2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member
Pacheco, Vice Chair Bejarano, Chair Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Joseph W. Pannone, City
Attorney, David Bass, Finance Consultant, Manuel Carrillo Jr.,
Director of Recreation & Community Services, Marc Castagnola,
Community Development Manager, William Galvez, Director of
Public Works, Mike Taylor, Interim Chief of Police, City Treasurer
Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
NONE
CONSENT CALENDAR
Motion: Approve CONSENT CALENDAR
Moved by Chair Lozano, seconded by Member Marlen Garcia.
1. MINUTES
Authority approved the minutes of the February 20, 2008 meeting (regular).
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:38
p.m.
Approved as presented by the Authority at their meeting held April 16, 2008.
Page 1 of 2
Laura M. Nieto
Deputy City Clerk
Page 2 of 2
CITY OF BALDWIN PARK
HOUSING AUTHORITY
MINUTES
WEDNESDAY, APRIL 02,
2008
7:00 p.m. COUNCIL
CHAMBERS
14403 E. Pacific Avenue
Baldwin Park
Manuel Lozano, Mayor
Anthony J. Bejarano, Mayor Pro Tern Marlen Garcia, Monica Garcia, Ricardo Pacheco, Council
Members
Maria Contreras, City Treasurer Susan Rubio, City Clerk
The HOUSING AUTHORITY of the City of Baldwin Park met in REGULAR
SESSION at the above time and place.
CALL TO ORDER
ROLL CALL
Present: Member Marlen Garcia, Member Monica Garcia, Member
Pacheco, Vice Chair Bejarano, Chair Lozano.
Absent: None.
Also Present: Vijay Singhal, Chief Executive Officer, Joseph Pannone, City
Attorney, David Bass, Finance Consultant, Manuel Carrillo Jr.,
Director of Recreation & Community Services, Marc Castagnola,
Community Development Manager, William Galvez, Director of
Public Works, Michael Taylor, Acting Chief of Police, City
Treasurer Contreras, City Clerk Rubio, Deputy City Clerk Nieto.
PUBLIC COMMUNICATIONS
Thomas Carey, resident commented on the relocation process
Guillermo Serrano, resident apologized for the language that he used previously
and inquired if any of the Commissioners would be effected by the proposed
project.
Vice Chair Bejarano commented on the boundries of the redevelopment area.
The existing Commission did not establish the area.
Member Pacheco commented that none of the Commissioners lived in the
proposed project area and if they did, they would have to recuse themselves from
voting on the matter.
Chair Lozano commented about the current eminent domain legislation that will
be in the hands of the voters.
Page 1 of 2
SET MATTERS - PUBLIC HEARINGS
1. PUBLIC HEARING FOR THE BALDWIN PARK HOUSING AUTHORITY'S FY
2008 -2009 STREAMLINED ANNUAL PUBLIC HOUSING AGENCY (PHA)
PLAN
Chair Lozano opened the public hearing for those wishing to speak in favor or
opposition. Seeing no interest the public hearing was closed.
Motion: 1) adopt the FY 2008 -2009 Streamlined Annual PHA Plan, 2) waive
further reading, read by title only and adopt Resolution No. HA 2008 -001
entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF
BALDWIN PARK APPROVING AND ADOPTING THE PUBLIC HOUSING
AGENCY ANNUAL PLAN FOR FY 2008 - 2009" and 3) approve the revisions to
the Housing Authority's Administrative Plan.
Moved by Chair Lozano, seconded by Member Marlen Garcia.
Member Marlen Garcia recognized the efforts of staff and thanked them for
their work
REQUESTS AND COMMUNICATIONS
Member Monica Garcia commented about the appraisals and that there is due
process. it there is a dispute in the value of the appraisal, property owners could
obtain their own appraisers. City Attorney Pannone clarified the process and
procedure and noted that the City would pay the expenses up to $5,000 but that
certain requirements need to be met.
ADJOURNMENT
There being no other matters for discussion the meeting was adjourned at 8:19
p.m.
Approved as presented by the Authority at their meeting held April 16, 2008.
Laura M. Nieto
Deputy City Clerk
Page 2 of 2