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Home My WebLink About2005 06 22 special3 0 TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF U L P-T-6 THE CITY OF BALDWIA NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JUNE 22, 2005 at 6:30 P.M. in Room 307 at City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. Dated: June 20, 2005 "original signed" Manuel Lozano Mayor 1, Rosemary M. Ramirez, CMC, Chief Deputy City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 20, 2005. Rosemary M. Ramirez, CMC Chief Deputy City Clerk City Council, Community Development Commission & Housing Authority Special Meeting Agenda — June 22, 2005 E A" MIA 11 1 SPECIAL MEETING ROOM 307 — CITY HALL 6:30 P.M. Manuel Lozano - Mayor/Chair Ricardo Pacheco - Mayor Pro Tern/Vice Chair Marlen Garcia - Councilmember/Member David J. Olivas - Councilmember/Member Bill Van Cleave - Councilmember/Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed five (5) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al pCiblico a dirigirse al Concitio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concitio o a1guna de sus Agencias, podr6 hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A calla persona se /e permite hablar por cinco (5) minutes. Hay un int6rprete para su conveniencia. City Council, Community Development Commission & Housing Authority Special Meeting Agenda — June 22, 2005 2 CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION HOUSING AUTHORITY SPECIAL MEETING — 6:30 P.M. ROLL CALL Councilmembers /Members: Marlen Garcia, David J. Olivas, Bill Van Cleave, Mayor Pro Tem/Vice Chair Ricardo Pacheco and Mayor /Chair Manuel Lozano Five (5) minute speaking time limit Cinco (5) minutos sera el limite pars hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S/ REQUIERE LOS SERV/CIOS DEL INTERPRETE No se podra tomar accidn en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fjar asuntos para tomar en consideracion en juntas proximas. (Codigo de Gobierno §54954.21 1. APPROVAL OF RESOLUTION HONORING THE ARTWORK OF JUDITH BACA Staff recommends City Council waive further reading, read by title only and adopt Resolution No. 2005 -064 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA HONORING JUDITH F. BACA FOR HER COURAGE IN THE FACE OF DIVERSITY AND DECLARING JUNE 25TH AS A DAY OF CELEBRATION FOR FREEDOM OF SPEECH AND EXPRESSION." SET MATTERS - PUBLIC HEARINGS (7:00 p.m. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 2. PUBLIC HEARING TO CONSIDER APPROVAL OF ANNUAL BUDGET FOR FISCAL YEAR 2005 -06 (Continued from June 15, 2005) Staff recommends City Council conduct the public hearing and following the public hearing waive further reading, read by title only and adopt Resolution No. 2005 -046 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN City Council, Community Development Commission & Housing Authority Special Meeting Agenda — June 22, 2005 3 PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30,2006." 3. COMMUNITY DEVELOPMENT PROJECTS AND FUNDING SOURCES (Continued from June 15, 2005) ADJOURN TO CLOSED SESSION OF THE CITY COUNCIL 4. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Title: Assistant Chief Executive Officer Title: Community Development Director Title: Finance Director RECONVENE IN OPEN SESSION I . L41=11311 • 1, Rosemary M. Ramirez, Chief Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. Dated this 20th day of June, 2005. 41 Rosemary M. Ramirez, CMC Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or 626.960.4011, ext. 466 or via e-mail at rramirez@ bald wih12ark. com or Inieto&baldwint2ark. com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE //) City Council, Community Development Commission & Housing Authority Special Meeting Agenda — June 22, 2005 4 JUN 2 2 2005 RESOLUTION NO. 2005 -064 ITEM NO j A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA HONORING JUDITH F. BACA FOR HER COURAGE IN THE FACE OF DIVERSITY AND DECLARING JUNE 25T" AS A DAY OF CELEBRATION FOR FREEDOM OF SPEECH AND EXPRESSION WHEREAS, in February 1992, the City of Baldwin Park decided to commission an artist for an artwork at the Baldwin Park Metrolink Station and to participate in a cost sharing Agreement with Los Angeles County Transportation Commission (LACTC) Art for Rail Transit Program; and WHEREAS, in April 1992, the City of Baldwin Park produced a Public Art Plan for the Baldwin Park Metrolink Station and appointed both an Art Advisory Committee and an Artist Selection panel which reviewed LACTC's artist registry of over 500 artists for the project resulting in the selection of Judith F. Baca; and WHEREAS, Judith Baca worked with the Art Advisory Committee and members of community to develop public art proposal; and WHEREAS, the Art Advisory Committee consisted of Julia McNeill, Councilwoman; Ed Huetinck, Planning Commissioner; Sid Mousavi, Public Works Director; Katherine Diamond, Project Architect; Martin Gallegos, Councilman; Lawrence Onaga, City Planner; Lupe Gonzales, Resident; and Ralph Nunez, Administrative Assistant; and WHEREAS, the Art Panel consisted of Bette Lowes, Former Mayor; Lupe Gonzalez, Resident; Richard Wyatt, Artist; Kirk Deman, Artist; and Barbara Goldstein, Cultural Arts; and WHEREAS, in June 1992 the City of Baldwin Park approved the final public art project proposal; and WHEREAS, on May 22, 1993, the Baldwin Park Metrolink Station opens to the public with DANZA INDIGENAS (Indigenous Dance), by Judith F. Baca as a cultural focal point; and WHEREAS, during April 1995, the Baldwin Park Metrolink Station and Danzas Indigenas were awarded the Annual Urban Beautification Design Award by the Los Angeles Business Council; and WHEREAS, Danzas Indigenas depicts a random set of inscriptions representing the attitudes of various people who have settled in Baldwin Park through many generations, ethnicities, and spans of time, inviting one to contemplate the meaning of those inscriptions as time passes; and WHEREAS, the strong sentiments expressed by people who make various interpretations of its meaning after 12 years, is a testament to its value as an artwork that will be meaningful well into the future; and Resolution No. 2005-064 Page 2 WHEREAS, the City of Baldwin Park is committed to the cultural arts of the United States recognizing the diversity of its people and their freedom to express themselves through creativity, ingenuity, honesty and ultimate respect for the democratic values in which we thrive; and I WHEREAS, the City of Baldwin Park holds no rancor or malice towards people who have protested against Danzas Indigenas but takes their activism as a symbol of our ultimate freedom of expression. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE, DECLARE, DETERMINE AND ORDER: JUNE 25TH, 2005 AS A DAY OF CELEBRATION FOR FREEDOM OF SPEECH AND EXPRESSION HONORING JUDITH F. BACA FOR HER COURAGE IN THE FACE OF ADVERSITY, AND AS A REMINDER OF ALL THE ARTISTS OF UNITED STATES AND THE WORLD WHO STRIVE TO EXPRESS THEMSELVES IN AN ENVIRONMENT FULL OF FREEDOM IN THE ABSENCE OF COERCION. PASSED, APPROVED AND ADOPTED this 22nd day of June, 2005 MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ROSEMARY M. RAMIREZ, Chief Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a special meeting of June 22, 2005 by the following vote: F.Ayd qj I I iI [am UT Fill TjA NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ROSEMARY M. RAMIREZ, CMC CHIEF DEPUTY CITY CLERK CITY COUNCIL AGENDA BALDWIN f -,A, R, K TO: Honorable Mayor/Chair and Members of the City Council, Community Development Commission, and Housing Authority FROM: Sid Mousavi, interim Chief Executive Officer /Director DATE: June 22, 2005 SUBJECT: FISCAL YEAR 2005-2006 City, Community Development Commission, and Housing Authority Budget I The purpose of this report is to present a balanced Fiscal Year 2005-2006 Budget for City Council consideration; to conduct a public hearing; and to either approve as presented or as amended by City Council, or seek further direction from City Council. At the City Council study session on May 18, June 1 and June 15, 2005, staff presented an overview of the proposed budget for Fiscal Year 2005-2006. Each department submitted their accomplishments for fiscal year 2004-05, their proposed goals and objectives for fiscal year 2005-06, as well as list of the proposed special events for the new fiscal year which identified the direct and indirect costs projected for each event. In addition, various alternatives were presented for City Council consideration to enhance the City of Baldwin Park's future revenues, balance special funds, general fund and overall City budget for fiscal year 2005-2006 as well as future years. Per the City Council's input, the presented budget has been adjusted to reflect City Council's direction. In addition to each Department's proposed budget maintaining the current operational level, a number of supplemental requests have not been included in the presented budget. Subject to cost savings and increased overall revenues, these supplemental budget requests can be considered during the mid-year budget. FISCAL IMPACT As noted throughout the Fiscal Year 2005-2006 Budget. It is recommended that City Council, Community Development Commission and Housing Authority conduct a public hearing and following the public hearing approve the fiscal year 2005-2006 Budget as presented or amended, and waive further reading, read by title only and adopt Resolution No. 2005-046 (City); Resolution No. 412 (CDC); and Resolution No, HA 2005-002 (Housing Authority), respectively. COMMUNITY DEVELOPMENT COMMISSION BALDWIN F A -,R - K CITY COUNCIL AGENDA JUN 2 2 2005 ITEM NO. %9 TO: Honorable Chairman and Members of the Commission F_ FROM: Jack Wong, Director of Comm opment and Housing DATE: May 18, 2005 SUBJECT: Community Development Commission Projects and Funding Sources To provide a listing of current and proposed projects, and potential funding sources. I The Community Development Commission (Commission) continues moving aggressively forward with the revitalization and redevelopment of project areas. The most active areas are the freeway commercial corridor and the downtown central business district. Staff has identified and started project discussions with developers for these projects. Because there are several potential development projects in the City and, due to limited funding availability, staff has prepared this report to discuss and prioritize the proposed projects. Egg mok, Current Projects 1. Sierra Expansion Site: In January 2004, the Commission approved a development agreement with M&A Gabaee for the development of a 4.2-acre retail project located at Francisquito Avenue and Baldwin Park Boulevard. Commission assistance is in the amount of $1.8 million, donation of one residential parcel and contribution of $100,000 for offsite improvements. The acquisition of the project site is nearing completion, with only the Elazegui parcels going to court for eminent domain proceedings. A ground breaking has been scheduled for May 11, 2005. Of the developer-advanced proceeds, staff anticipates that approximately $100,000 will be left as a reserve balance, contingent on the court proceedings. 2. Acevedo Mixed-Use Project: In May 2004, the Commission entered into an Exclusive Negotiation Agreement (ENA) with The Acevedo Group for the potential development of a 2-acre mixed-use project located in the downtown. The current ENA will expire on May 30, 2005 unless it is extended. For this project, assistance may include the contribution of City and Commission -owned property, within the project site in addition to financial assistance. Preliminary financial analysi.q from Page 2 of 6 Proposed Projects and Funding Sources May 18, 2005 the Developer indicates a potential shortfall of approximately $5.5 Million. The Developer is seeking CDC assistance in the form of Housing Set Aside Funds to defray this amount. The Developer Will be completing the final pro forma for staff review. The City's 466cial consultant KMA will analyze the pro forma as well. Proposed Projects The Commission has identified 15 other potential development opportunities within the project areas, in addition to the two projects identified above. The following is a listing of the 15 potential projects/development opportunities and a brief description of each: 1. Downtown Opportunity Site: • Recently, the Commission authorized staff to proceed with the preparation of an Owner Participation Agreement (OPA) with M&A Gabaee for the potential development of a 2-acre retail project located in the downtown. The project may be anchored by a CVS, Bank of the West, KFC, Warehouse Shoes, and A.J. Wright store. Staff and developer will further negotiate for other potential tenants. The developer is not requesting any financial assistance. The OPA is tentatively scheduled for CDC consideration in June, 2005. 2. Regency Site: • On February 2, 2005, the Commission directed staff to prepare a 150-day ENA with Jacobsen Family Holdings for the potential development of a 5.8-acre retail center, located at Dalewood Avenue, Merced Avenue and the 1-10 Freeway. The developer has successfully secured strong interest from Kohl's Department Store. The tenant is revising the site plan and the developer is devising a strategy to acquire the existing convalescent home. Financial assistance will be needed but not determinable at this time. The ENA will expire on July 16, 2005 unless it is extended. 3. OSH Site: • M&A Gabaee is requesting the CDC to enter into an ENA for a potential 4.2-acre commercial center, located at the northeast corner of Francisquito Avenue and Baldwin Park Boulevard for the development of an OSH store. The developer will be requesting financial assistance, but the amount of assistance is undeterminable at the present time. The ENA is tentatively scheduled for June 2005 CDC consideration in Closed Session. 4. Big Box Retailer Site: • An approximate 15-acre development opportunity located at Francisquito Avenue and Garvey Avenue, north of the 1-10 freeway. Staff has been discussing the prospects of locating Costco on this site with the property owner and with representatives of Costco. In addition to the high acquisition/relocation costs, the site presents special considerations, such as the need to realign Garvey Avenue off- ramp and coordination with Caltrans for the improvement of the off-ramp. Staff has met with Caltra.ns and was informed that the process is very lengthy, approximately Page 3 of 6 Proposed Projects and Funding Sources May 18, 2005 2-3 years to reach a decision on the alignment and improvement of the off-ramp. Caltrans strongly recommended that an alternative source of ingress/egress be provided, such as from city streets to the north of the proposed project site. 5. Big Dalton Site: • Approximate 7.5-acre commercial opportunity site located at the intersection of Big Dalton Avenue and Garvey Avenue, adjacent to the Baldwin Park Marketplace, north of the 1-10 Freeway. Although staff has been aggressively promoting this site to prospective developers, they have all indicated that its poor access from the freeway detracts from its marketability as a retail site. To increase its marketability, staff have reexamined the site configuration and increased its size to 7.5 acres. 6. Puente/Garvey Site: • A 1.9-acre retail site located at the intersection of Puente Avenue and Garvey Avenue, currently occupied by the servicing area of Russent Motors and adjacent to the new Jack-In-The-Box, south of the 1-10 freeway. This site has prime freeway visibility and' near on-ramp/off-ramp access at Dalewood Avenue. Its narrow and shallow configuration lends itself to fast food developments or specialty retail sales such as motor boats, leisure vehicles, etc. that would benefit from outdoor display. The property owner has informed an interested broker who represents developers that he is willing to consider a ground lease and/or build to suit. 7. Maine Street Widening: • Maine Street Widening pr 01, ject involves the acquisition of 3 properties, located south of Ramona Boulevard: the Bonanza Furniture Store, a vacant lot adjacent to City Hall, and the 2-story medical office building. Staff is currently pursuing the purchase of the vacant lot through the Los Angeles County Chapter 8 process, which is expected to be completed in November, 2005. The FY 2005-06 Budget does not allocate funding for the acquisition of the Bonanza Furniture store and the 2-story medical building necessary for the street-widening of Maine Avenue, south of Ramona Boulevard. 8. Civic Center Retail Plaza: • Potential Civic Center Retail Plaza located adjacent to City Hall, on Ramona Boulevard east of Maine Avenue and west of the Verizon building. This project would involve the reconfiguration of the City Hall parking area and the construction of a City Hall parking structure. The parking structure is needed also for the patrons of the soon-to-be renovated Cultural Arts Center. Possible office space and additional retail are also potential uses as depicted in a new Downtown Development Concept Plan. 9. Cultural Arts Center • Restoration of the Central School Auditorium into a Cultural Arts Center. The City received a $2.5 million State Urban Park Act Grant for the $5.5 million restoration project. The remainder of the funding proposed is from $1.4 million CDBG and $1.5 Million from Community Center Lease Revenue Bond proceeds, Of the $1.4 Million in CDBG funding, $600,000 was approved in FY 2003-04, $200,000 approved in FY 2004-05, $200,000 is proposed for FY 2005-06, and It400 FY proposed for W a Page 4 of 6 Proposed Projects and Funding Sources May 18, 2005 2006 -07. The $400,000 amount of CDBG funds proposed in FY 2006 -07 is subject to funds being available and approved as required by law. 10. Senior Center Expansion: • The Senior Center expansion project is to provide additional space for senior activities. Anticipated budget is $1.5 Million, which is to be funded with the Community Center refinancing bonds. In addition to the above, staff have identified the following potential redevelopment sites. While staff has focused on the freeway commercial corridor this past year, staff has also identified potential redevelopment sites in the downtown area, as this is an important and strategic sector of the city. 11. Pacific Palms Downtown Developments: • The Pacific Palms Village is comprised of potential redevelopment sites centered on the Ramona Boulevard and Maine Avenue and is designed to create and enhance an Urban Village mixed -use environment as well as creating possibilities for office, multi- screen theater, sidewalk cafes and restaurants, new retail and satellite parking structures. Retail Sites: • 12. Potential site located adjacent to Laidlaw Harley- Davidson, on Dalewood Avenue and Puente Avenue (6.5 acre site) south of the 1 -10 Freeway or at Garvey Avenue from Syracuse Avenue to Westcott Avenue (4.5 acre site), near intersection of 1 -605 and 1 -10 Freeways. • 13. Potential 5 -acre site for retail located at Garvey Avenue, Bess Avenue and Athol Street overpass, north of 1 -10 freeway. • 14. Potential 11.8 -acre site located at Garvey Avenue and Frazier Street, north of the 1 -10 freeway. • 15. Potential 3.9 -acre site located at Dalewood Street/Big Dalton Avenue, south of I- 10 freeway. Funding Sources The following is a list of possible funding sources for the proposed projects with an estimate of amount available. These amounts are exclusive of funding earmarked for the current projects: • CDC tax increment fund: approximately $2 million fund balance. • CDC 20% set - aside: approximately $1.6 million available for affordable housing projects. This fund can be used to assist Acevedo's Mixed -use project. • New money from proposed Housing Set Aside Bond: approximately $8 million of new funds can be generated. A portion of this Bond can be used to fund Acevedo's Page 5 of 6 Proposed Projects and Funding Sources May 18, 2005 project. However, the amount of the proposed bond issue is dependent upon current market and interest conditions at the time of the proposed sale. • New money from Community Center Bond Refunding: $3.8 million of Bond proceeds for capital improvements. These funds are tentatively allocated as follows: $1.5 Million for Cultural Arts Center rehabilitation; $1.5 Million for Senior Citizen Center remodel; and a Community Center Bond balance of approximately $800,000 for capital improvement projects related to redevelopment. • New money from Public Art Fees, Quimby Fees -- Innovative use of these funds towards eligible projects such as, but not limited to, Auditorium project, water "art sculpture" fountains, small pocket parks incorporated into development projects, etc. Currently, after 5 months of receipt, up to March 28, 2005, there are approximately $39,000 in Public Art and $7,000 in Quimby and $108,000 in General Plan Fees. New money projections for next year FY 2005-06 are estimated at approximately $250,000 in Public Art and $1,100,000 in Quimby and $160,000 in General Plan Fees. • New money from General Fund — Increased sales tax revenue from the completion of redevelopment projects is deposited into the City's General Fund. The General Fund, therefore, is a' possible source of assistance for retail-based projects. OJ Typically, the assistance is performance based: the better the project performs, the more assistance is possible. • Prop A and Prop C Funds, and Gas Tax Funds — These funding sources have already been allocated for projects in the next fiscal year 2005-06. However, these funds can be used for the purchase of real estate required for public improvements, such as the widening of Maine Avenue, south of Ramona Boulevard. The typical annual receipt for Prop A funds is approximately $1.2 million, $990,000 for Prop C Funds, and $1.5 Million for Gas Tax funds. This funding source can be used to accommodate off-site improvements associated with development projects. The Capital Improvement Program can be phased to coincide with planned development projects. • Congresswoman Hilda Solis secured transportation funds for Baldwin Park through a reauthorization bill: $375,000 for Maine Avenue widening and $2 Million to build a parking structure next to the Metrolink Station (The Transportation Equity Act: "A Legacy for Users"). For this bill to become law, it must be considered by the U.S. House, U.S. Senate and be signed by the President. The U.S. House passed the bill and is to be considered by the Senate. After Senate approval, the bill is forwarded to the President for his signature. • Federal/State Grants: staff to aggressively secure grants for downtown developments and parking structure costs, associated with the Metrolink Station. • CIDBG Funds — Create an "economic development incentive" project fund to leverage private sector investments. The fund has been budgeted for FY 2005-06 at $1010,000 and can be )e augmented annually. Page 6 of 6 Proposed Projects and Funding Sources May 18, 2005 • HUD Section 108 Loan Program — Requires meeting CDBG Program objectives, for redevelopment/economic development projects - approximately $4-$5 million. • Economic Development Initiative Grant — competitive grant program for commercial and economic development projects Must be used in conjunction with Section 108 funding — Approximately $700,000- $1.2 million. • U.S. EDA Grant — competitive grant program for commercial and economic development projects. Approximately $2-$2.5 million. • Brownfields Economic Development Initiative Grant — competitive grant program for commercial, economic development projects requiring clean up of Brownfield properties — approximately $1 million. Staff recommends that the Community Development Commission review the listing of proposed projects, potential funding sources and prioritize the projects. ATTACHMENTS: Attachments "A" — Current Proiects Attachments "B" — Potential Project Sites Report prepared by Melecio Picazo, Senior Redevelopment Project Coordinator Current Projects 1:::'A � AiiaYd -MIG )Wd NIMQTYB V US JlOM VN w . NawdO'IaAdQ ? 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Y A G {Jl 4 m m N O W p Z q = 1 Y W V C n � c R e) o„ to La C N J Q N� o J < of o 4- L-J '\ d UL . r C 'JOM L U Qo mod' ,cam / i q a`'� i \ 43 v •\ . e) o„ to La C N t Q N� o J < of o 4- L-J '\ d UL . r C 'JOM L U Qo mod' ,cam / "N 2 o Lt rwa b N w m J v i 0� tL.t dd n/ co 0 to CL �A S�4001�� V•` all (� �L i H w' !4 4 co (m'(P co ul /\ . � , Ox n _n- co (m'(P - xv, � \ .R CD rn rl :r CD in cn 0 co ul - xv, � \ .R CD rn rl :r CD in cn 0 'nit t. it SI r0 - 00 rn ul IV' 1p N OA 03 co Ul is F Ln 40 r > wl, > po "D C) Al P "k. ow <1 CD \ k 0f � § zf �� k 2 �. T. f .� /z;�4 , 9 \\ O % J x \x ° 2 � i A W ! ;' DIVA I Ilk I A SPECIAL MEETING ROOM 307 — CITY HALL • 1 E Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Marlen Garcia - Member David J. Olivas - Member Bill Van Cleave - Member PUBLIC COMMENTS COMENTARIOS DEL PUBL/CO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. if you agenda o cualquier terra que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed five (5) minutes Communications) anunciado en la agenda. A cada speaking time. A Spanish speaking interpreter is persona se le permite hablar por cinco (5) minutos. available for your convenience. Hay un interprete para su conveniencia. COMMUNITY DEVELOPMENT COMMISSION SPECIAL MEETING — 6 :30 P.M. INVOCATION ITT • _ R*3F -TiIN ROLL CALL Members: Marlen Garcia, David J. Olivas, Bill Van Cleave, Vice - Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Five (5) minute speaking time limit Cinco (5) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS/ON No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. (Codigo de Gobierno §54954.21 SET MATTERS — PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER APPROVAL OF FISCAL YEAR 2005 -6 ANNUAL BUDGET (Continued from June 15, 2005) Staff recommends Commission conduct the public hearing and following the public hearing approve the Fiscal Year 2005 -2006 Budget as presented or amended and waive further reading, read by title only and adopt Resolution No. 412 entitled, "A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE COMMISSION FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006." O L•Il1:7"1►l�� Community Development Commission Agenda Special Meeting — June 22, 2005 CERTIFICATION I Rosemary M. Ramirez, Chief Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. Dated this 20th day of June, 2005. Rosemary M. Ramirez, CIVIC Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or 626.960.4011, ext. 466 or via e-mail at rramirez(a-)-baldwinpark.com or lnieto(cD-baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) Community Development Commission Agenda Special Meeting — June 22, 2005 Page 3 WIVIMUIVI I T UtVtLUfJMtN I COMMISSION AGENDA BALDWIN P , A , R , K TO: Honorable Mayor/Chair and Members of the City Council, Community Development Commission, and Housing Authority FROM: Sid Mousavi, Interim Chief Executive Officer/Di rector DATE: June 22, 2005 SUBJECT: FISCAL YEAR 2005-2006 City, Community Development Commission, and Housing Authority Budget The purpose of this report is to present a balanced Fiscal Year 2005-2006 Budget for City Council consideration; to conduct a public hearing; and to either approve as presented or as amended by City Council, or seek further direction from City Council. At the City Council study session on May 18, June 1 and June 15, 2005, staff presented an overview of the proposed budget for Fiscal Year 2005-2006. Each department submitted their accomplishments for fiscal year 2004-05, their proposed goals and objectives for fiscal year 2005-06, as well as list of the proposed special events for the new fiscal year which identified the direct and indirect costs projected for each event. In addition, various alternatives were presented for City Council consideration to enhance the City of Baldwin Park's future revenues, balance special funds, general fund and overall City budget for fiscal year 2005-2006 as well as future years. Per the City Council's input, the presented budget has been adjusted to reflect City Council's direction. In addition to each Department's proposed budget maintaining the current operational level, a number of supplemental requests have not been included in the presented budget. Subject to cost savings and increased overall revenues, these supplemental budget requests can be considered during the mid-year budget. FISCAL IMPACT As noted throughout the Fiscal Year 2005-2006 Budget. 10 It is recommended that City Council, Community Development Commission and Housing Authority conduct a public hearing and following the public hearing approve the fiscal year 2005-2006 Budget as presented or amended, and waive further reading, read by title only and adopt Resolution No. 2005-046 (City); Resolution No. 412 (CDC); and Resolution No. HA 2005-002 (Housing Authority), respectively. ! �► / � / / � i ✓f� y i t I � CITY OF BALDWIN PARK COMMUNITY •PMENT COMMISSION TABLE OF CONTENTS FISCAL YEAR BUDGET 2005 -2006 CashAnalysis ..................................................................... ............................... ...........................Page 1 FundAnalysis ..................................................................... ............................... ...........................Page 3 Fund Analysis & Proposed Budgets by Project Area SanGabriel River .......................................................... ............................... ...........................Page 5 PuenteMerced ............................:................................. ............................... ...........................Page 6 WestRamona Boulevard .............................................. ............................... ...........................Page 7 CentralBusiness District ............................................. ............................... ...........................Page 8 Delta............................................................................... ............................... ........................... Page SierraVista .................................................................. ............................... ...........................Page 10 MergedProject Area .................................. ............................... ...........................Page 12 MortgageRevenue Bonds .......................................... ............................... ...........................Page 1 Love & Moderate Income Housing Fund .................... ............................... ...........................Page 1 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION ESTIMATED CASH ANALYSIS FOR FISCAL YEAR 2005 - 2006 Estimated Estimated Cash Balance Budgeted Budgeted Cash Balance Fund # Fund Name 7/1/05 Revenue Expenditures 6/30/06 CAPITAL PROJECTS: 201 San Gabriel River 202 Puente Merced 203 West Ramona 204 Central Business District 205 Delta 206 Sierra Vista 208 Merged Project Area DEBT SERVICE: 221 San Gabriel River 222 Puente Merced 223 West Ramona 224 Central Business District 225 Delta 226 Sierra Vista 228 Merged Project Area 230/231 Mortgage Revenue Bonds SPECIAL REVENUE: 281/285 Low Moderate Income Housing Fund TOTALS (235,854) - 533,516 (769,370) (115,428) - 139,122 (254,550) (11,188) - 63,117 (74,305) (319,029) 27,050 424,443 (716,422) (95,329) - 93,228 (188,557) 3,316,177 310,275 4,195,892 (569,440) (1,168,908) - - (1,168,908) 490,804 410,369 408,972 (219,553) 96,179 647,467 1,255,234 993,436 1,046,756 823,953 229,178 530,000 237,443 627,000 726,273 1,396,702 724,300 158,296 565,100 199,200 944,300 669,198 140,858 510,022 479,854 (254,653) 134;422 330,167 1,312,309 3,500 1,0007336 4,029,055 1,332,400 1,157,819, 4;203;636 9,482,405 * 5,900,728 11,267,733 4,115,400 Includes Cash Held by Fiscal Agent of $1,680,439 as of 7/01/04 1 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION ESTIMATED CASH ANALYSIS FOR FISCAL YEAR 2004 - 2005 Fund # Fund Name Beginning Cash Balance 7/1/04 Estimated Revenue Estimated Budgeted Expenditures Estimated Cash Balance 6/30/05 CAPITAL PROJECTS: 1,074,100 1,394,465 490,804 222 Puente Merced 201 San Gabriel River (10,961) - 224,893 (235,854) 202 Puente Merced (13,121) - 102,307 (115,428) 203 West Ramona (2,564) - 8,624 (11,188) 204 Central Business District (133,063) 9,546 195,512 (319,029) 205 Delta (14,076) - 81,253 (95,329) 206 Sierra Vista 5,074,076 386,673 2,144,572 3,316,177 208 Merged Project Area (1,168,908) - - (1,168,908) DEBT SERVICE: 221 San Gabriel River 811,169 1,074,100 1,394,465 490,804 222 Puente Merced 400,835 724,466 714,932 410,369 223 West Ramona 322,240 242,019 155,287 408,972 224 Central Business District (176,510) 502,022 545,065 (219,553) 225 Delta 62,726 227,703 194,250 96,179 226 Sierra Vista 936,083 606,389 895,005 647,467 228 Merged Project Area 1,198,294 716,765 659,825 1,255,234 230/231 Mortgage Revenue Bonds 984,571 10,865 2,000 993,436 SPECIAL REVENUE: 281/285 Low Moderate Income Housing Fund 3,353,297 1,125,069 449,311 4,029,055 TOTALS 11,624,089 * 5,625,617 7,767,301 9,482,405 * Includes Cash Held by Fiscal Agent of $1,680,439 as of 7/01/04 2 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION ESTIMATED FUND BALANCE FOR FISCAL YEAR 2005 - 2006 230/231 Mortgage Revenue Bonds 993,436 10,400 3,500, SPECIAL REVENUE: 281/285 Low Moderate Income Housing Fund 983,634 1,332,400 1,157,819 _1,1.58,215 TOTALS (7,336,173) 5,900,728 11,267,733 (12,703,178) 3 Estimated Estimated Estimated Fund Balance Estimated Budgeted Fund Balance Fund 4 Fund Name 7/1/05 Revenue Expenditures 6/30/06 CAPITAL PROJECTS: 201 San Gabriel River (1,450,014) - 533,516 (1,983,530) 202 Puente Merced (1,167,724) - 139,122 (1,306,846) 203 West Ramona (84,446) - 63,117 (147,563) 204 Central Business District (5,825,087) 27,050 424,443 (6,222,480) 205 Delta (352,415) - 93,228 (445,643) 206 Sierra Vista (3,793,276) 310,275 4,195,892 (7,678,893) 208 Merged Project Area (167,217) - - (167,217) DEBT SERVICE: 221 San Gabriel River 890,603 1,046,756 1,396,702 540,657 222 Puente Merced 378,196 823,953 724,300 477,849 223 West Ramona 416,849 229,178 158,296 487,731 224 Central Business District (97,160) 530,000 565,100 (132,260) 225 Delta 26,387 237,443 199,200 64,630 226 Sierra Vista 656,828 627,000 944,300 339,528 228 Merged Project Area 1,255,233 726,273 669,198 1,312,308 230/231 Mortgage Revenue Bonds 993,436 10,400 3,500, SPECIAL REVENUE: 281/285 Low Moderate Income Housing Fund 983,634 1,332,400 1,157,819 _1,1.58,215 TOTALS (7,336,173) 5,900,728 11,267,733 (12,703,178) 3 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION ESTIMATED FUND BALANCE FOR FISCAL YEAR 2004 - 2005 Beginning Estimated Estimated Fund Balance Estimated Budgeted Fund Balance Fund # Fund Name 7/1/04 Revenue Expenditures 6/30/05 CAPITAL PROJECTS: 201 San Gabriel River 202 Puente Merced 203 West Ramona 204 Central Business District 205 Delta 206 Sierra Vista 208 Merged Project Area DEBT SERVICE: 221 San Gabriel River 222 Puente Merced 223 West Ramona 224 Central Business District 225 Delta 226 Sierra Vista 228 Merged Project Area 230/231 Mortgage Revenue Bonds SPECIAL REVENUE: 281/285 Low Moderate Income Housing Fund TOTALS (1,225,121) - 224,893 (1,450,014) (1,065,417) - 102,307 (1,167,724) (75,822) - 8,624 (84,446) (5,639,121) 9,546 195,512 (5,825,087) (271,162) - 81,253 (352,415) (2,035,377) 386,673 2,144,572 (3,793,276) (167,217) - - (167,217) 1,210,968 1,074,100 1,394,465 890,603 368,662 724,466 714,932 378,196 330,117 242,019 155,287 416,849 (54,117) 502,022 545,065 (97,160) (7,066) 227,703 194,250 26,387 945,444 606,389 895,005 656,828 1,198,293 716,765 659,825 1,255,233 984,571 10,865 307,876 1,125,069 449,311..: 983,634 (5,194,489) 5,625,617 7,767,301 (7,336,173) 4 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET FISCAL YEAR 2005 -06 PROJECTAREA: SAN GABRIEL RIVER 2005 -06 2004 -05 2004 -05 Proposed Account Number Description Budget Projected Budget Capital Project Fund 201 OOA 4040A Interest Income Capital Projects Revenue Total - _ 201 21A 5010A Administration Costs 207,663 191,047 447,375 (1) 201 31A 5010A Administration Costs 3,200 550 550 201 31A 5020A Professional Services 28,833 9,766 60,000 (5) 201 OOA 5140A Interest Expense 66,632 23,530 25,591 (1) Capital Projects Expenditure Total 306,328 224,893 533,516 Debt Service Fund 221 OOA 4010A Tax Increment Revenue 1,000,000 1,000,000 1,000,000 221 OOA 4010A Tax Increment Pass -thru (56,940) (54,444) (54,444) (4) Tax Increment Subtotal 943,060 945,556 945,556 221 OOA 4040A Interest Income 8,820 28,544 1,200 (6) 221 OOA 4100A Other Income 100,000 100,000 100,000 (3) 221 OOA 4250A Operating Transfers In - _ _ Debt Service Revenue Total 1,051,880 1,074,100 1,046,756 221 OOA 4010A Tax Increment Repayment 282,452 282,452 282,452 221 OOA 5020A Professional Services 3,080 6,601 7,000 221 OOA 5146A Loan Servicing Fees 10,520 4,000 4,000 221 OOA 5148A Admin Fees 25,316 24,633 27,200 221 OOA 5160A Repayment of City Advance - _ - (1) 221 OOA 5212A 20% Set Aside 200,000 200,000 200,000 221 OOA 5220A Materials and Supplies 50 - 50 221 OOA 5301A Transfer Out 874,947 876,779 876,000 (2) Debt Service Expenditure Total 1,396,365 1,394,465 1,396,702 (1) City loan for RDA administration costs (2) Consists of 1998 Tax allocation bonds & 2000 Merged Project Area Bonds (3) Washington Mutual /Home Savings OPA agreement (4) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF) and Co General (5) Split Costs for potential new project area formation /amendment. (6) Projected 2004 -05 includes arbitrage rebate of $11,067, interest and receipts from US Bank for1987 SGR Escrow Balance of $35,564. 61 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: PUENTE MERCED 2005 -06 2004 -05 2004 -05 Proposed Account Number Description Budget Projected Budget Capital Project Fund 202 OOA 4040A Interest Income Capital Projects Revenue Total - - _ 202 22A 501 OA Administration Costs 37,287 73,868 58,750 (2) 202 32A 501 OA Administration Costs 3,200 550 550 202 32A 5020A Professional Services 81,205 8,880 60,000 (5) 202 OOA 5140A Interest Expense 55,566 19,009 19,822 (2) Capital Projects Expenditure Total 177,258 102,307 139,122 Debt Service Fund 222 OOA 401 OA Tax Increment Revenue 368,510 246,298 302,000 (3) 222 OOA 401 OA Tax Increment Pass -thru (65,507) (47,965) (56,047) (4) Tax Increment Subtotal 303,003 198,333 245,953 222 OOA 4030A Sales Tax Revenue 621,664 537,200 578,000 222 OOA 4040A Interest Income 4,100 (11,067) - (6) Debt Service Revenue Total 928,767 724,466 823,953 222 OOA 5020A Professional Services 1,000 2,400 2,400 222 OOA 5146A Loan Servicing Fees 2,091 2,450 2,450 222 OOA 5160A Repayment of City Advance - _ (2) 222 OOA 5148A Admin Fees 5,361 4,346 4,800 222 OOA 5212A 20% Set Aside 73,702 272,818 278,200 (7) 222 OOA 5220A Materials & Supplies 150 - 50 222 OOA 5302A Transfer Out 436,378 432,918 436,400 (1) Debt Service Expenditure Total 518,682 714,932 724,300 (1) BPFA 2003 Series Refunding Bond (2) City loan for RDA administration costs (3) Includes estimated LA County taxing entity deferrals of 45.9% or approximately $113,600 for FY 2004 -05 and $138,600 for FY 2005 -06 (4) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF) and Consolidated Fire Protection District (CFPD) per agreement dated Nov 6, 1984. (5) Split Costs for potential new project area formation /amendment. (6) Includes arbitrage rebate to IRS of $11,067 l (7) Projected 2004 -05 and proposed 2005 -06 includes CBD 20% set -aside X CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: WEST RAMONA BOULEVARD Account Number Description Capital Project Fund 203 OOA 4040A Interest Income Capital Projects Revenue Total 2004 -05 Budget 2005 -06 2004 -05 Proposed Projected Budget 203 OOA 5010A Administration Costs 5,963 42 6,840 203 OOA 5010A Administration Costs 500 - - 203 OOA 5020A Professional Services 26,333 7,305 55,000 (4) 203 OOA 5140A Interest Expense 3,718 1,277 1,277 (2) Capital Projects Expenditure Total 36,514 8,624 63,117 Debt Service Fund 223 OOA 4010A Tax Increment Revenue 280,188 276,927 282,000 223 GOA 4010A Tax Increment Pass -thru (50,784) (40,259) (56,822) (3) Tax Increment Subtotal 229,404 236,668 225,178 223 GOA 4040A Interest Income 5,100 5,351 4,000 Debt Service Revenue Total 234,504 242,019 229,178 223 OOA 5148A Admin Fees 4,236 4,076 4,160 223 GOA 5160A Repayment of City Advance - (2) . 223 GOA 5212A 20% Set Aside 56,038 55,385 56,400 223 GOA 5220A Materials & Supplies - - _ 223GOA 5301A Transfer Out 95,827 95,826 97,736 (1) .: Debt Service Expenditure Total 156,101 155,287 158,296 (1) 2000 Merged Project Area Bonds (2) City loan for RDA administration costs (3) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF) and Consolidated Fire Protection District (CFPD) per agreement dated Sept 5, 1984. (4) Split Costs for potential new project area formation /amendment. 7 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: CENTRAL BUSINESS DISTRICT Account Number Description Capital Project Fund 204 OOA 4040A Interest Income 2004 -05 Budget 65 2005 -06 2004 -05 Proposed Projected Budget 46 50 204 OOA 4100A Other Income 10,000 9,500 27,000 (5) Capital Projects Revenue Total 10,065 9,546 27,050 204 OOA 501 OA Administration Costs 84,750 86,157 110,109 (2) 204 OOA 501 OA Administration Costs 1,050 - - 204 OOA 5010A Administration Costs - 792 1,100 204 34A 5020A Professional Services 137,834 31,765 215,500 (6) 204 34A 5030A Planning, Survey and Design - - 20,000 204 OOA 5140A Interest Expense 228,798 76,798 77,734 (2) Capital Projects Expenditure Total 452,432 195,512 424,443 Debt Service Fund 224 OOA 401 OA Tax Increment Revenue 1,292,722 1,267,704 1,300,000 224 OOA 4010A Tax Increment Pass -thru (658,337) (765,682) (770,000) (3) Tax Increment Subtotal 634,385 502,022 530,000 224 OOA 4040A Interest Income - - _ Debt Service Revenue Total 634,385 502,022 530,000 224 OOA 5020A Professional Services 2,000 1,698 1,700 224 OOA 5146A Loan Servicing Fees 5,993 - - 224 OOA 5148A Admin Fees 15,790 14,495 16,000 224 OOA 5160A Repayment of City Advance - - - (2) 224 OOA 5160A Repayment of ERAF Loan 31,152 31,152 - (4) 224 OOA 5220A Materials & Supplies 10 10 - 224 OOA 5301A Transfer Out 537,788 497,710 547,400 (1) 224 OOA 5212A 20% Set Aside 231,220 - - (7) Debt Service Expenditure Total 823,953 545,065 565,100 (1) BPFA 1990 Series (2) City loan for RDA administration costs (3) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF); Consolidated Fire Protection District (CFPD) and County taxing entities (County General, Library and Flood) per agreement dated Oct 13, 1982 (4) FY 1994 -95 ERAF Shift due to Low Moderate Income Housing Fund lent without interest, per Resolution No 299 dated March 1994 (5) Possible non - refundable Exclusive Negotiation Agreement (6) Includes fees for appraisal & acquisition consultant services and split costs for potential new project area formation /amendment. (7) Projected 2004 -05 and proposed 2005 -06 20% set -aside included in Puente Merced r:3 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: DELTA Account Number 2005 -06 2004 -05 2004 -05 Proposed Description Budget Projected Budget Capital Project Fund 205 OOA 4040A Interest Income Capital Projects Revenue Total 205 OOA 5010A Administration Costs 15,064 66,768 32,432 (2) 205 35A 5010A Administration Costs 1,600 42 - 205 35A 5020A Professional Services 32,983 9,380 55,000 (4) 205 OOA 5140A Interest Expense 13,577 5,063 5,796 (2) Capital Projects Expenditure Total 63,224 81,253 93,228 Debt Service Fund 225 OOA 4010A Tax Increment Revenue 282,213 274,672 292,000 225 DOA 4010A Tax Increment Pass -thru (80,647) (50,649) (58,157) (3) Tax Increment Subtotal 201,566 224,023 233,843 225 OOA 4040A Interest Income 2,850 3,680 3,600 Debt Service Revenue Total 204,416 227,703 237,443 225 OOA 5148A Admin Fees 4,551 4,214 4,000 225 OOA 5150A Long Term Debt Princ Pymt - 30,000 30,000 225 OOA 5160A Repayment of City Advance - - (2) 225 OOA 5212A 20% Set Aside 56,443 54,934 58,400 225 OOA 5220A Materials & Supplies 10 - - 225 OOA 5301A Transfer Out 105,102 105,102 106,800 (1) Debt Service Expenditure Total 166,106 194,250 199,200 (1) 2000 Merged Area Bonds (2) City loan for RDA administration costs (3) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF); Consolidated Fire Protection District (CFPD) and County-owned property per agreement dated Nov 1, 1983. (4) Split Costs for potential new project area formation /amendment. 9 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: Account Number Capital Project Fund 206 OOA SIERRA VISTA 2005 -06 2004 -05 2004 -05 Proposed Description Budget Projected Budget 4040A uaerosi income 58,040 67,700 - 206 OOA 4100A Other Income 250,000 268,973 100,819 (14) 206 OOA 4100A Other Income 110,000 50,000 - (10) 206 OOA 4250A Operating Transfers In 272,230 - 209,456 (5) Capital Projects Revenue Total 690,270 386,673 310,275 206 26A 501 OA Administration Costs 482,897 269,862 580,265 (2) Sub -total SV Administration 482,897 269,862 580,265 206 36A 501 OA Administration Costs 3,030 2,170 3,030 206 36A 501 OA Administration Costs 3,672 - - 206 36A 5020A Professional Services 175,334 36,487 358,160 (11) 206 36A 5060A Operation of Acquired Property - 2,068 - 206 36A 5100A Project Improvement Costs 100,000 - (g) SV Miscellaneous Project Subtotal 282,036 40,725 361,190 206 37A 501 OA Administration Costs _ 206 37A 5020A Professional Services 250,000 31,259 1,000 206 37A 5040A Real Estate Purchases - (1,206) - 206 37A 5060A Operation of Acquired Property - 88 _ 206 37A 5100A Project Improvement Costs - 42,863 - (4) SV Lewis Retail Project Subtotal 250,000 73,004 1,000 206 39A 5020A Professional Services 80,000 45,151 - 206 39A 5040A Real Estate Purchases 1,470,000 1,466,716 150,000 206 39A 5050A Acquisition Expense 100,000 48,717 - 206 39A 5080A Relocation Payments 300,000 66,010 - 206 39A 5100A Project Improvement Costs 100,000 3,762 100,000 SV Expansion Project Subtotal 2,050,000 1,630,356 250,000 206 40A 5020A Professional Services 70,000 - - 206 40A 5040A Real Estate Purchases 1,025,000 206.40A 5050A Acquisition Expense 500,000 206 40A 5080A Relocation Payments 350,000 206 40A 5090A Site Clearing Costs 55,000 SV Big Dalton /Garvey Project Subtotal 2,000,000 - - (12) 206 41A 5020A Professional Services - - 70,000 206 41A 5040A Real Estate Purchases - - 1,000,000 206 41A 5080A Relocation Payments - - 400,000 SV Jacobsen /Dalewood /Merced Subtotal - - 1,470,000 (1) 206 42A 5020A Professional Services - - 50,000 206 42A 5040A Real Estate Purchases - - 1,000,000 206 42A 5080A Relocation Payments - - 350,000 SV Osh Retail /M & A Gabaee Subtotal - - 1,400,000 (13) 206 OOA 5020A Professional Services 1,000 3,143 3,200 206 OOA 5140A Interest Expense 381,890 127,482 130,237 (2) Sub -total 382,890 130,625 133,437 Capital Projects Expenditure Total 5,447,823 2,144,572 4,195,892 10 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECTAREA: SIERRA VISTA 2005 -06 2004 -05 2004 -05 Proposed Account Number Description Budget Projected Budget Debt Service Fund 226 OOA 4010A Tax Increment Revenue 1,801,269 1,855,704 1,892,000 226 OOA 4010A Tax Increment Pass -thru (1,048,096) (1,291,764) (1,305,000) (6) Tax Increment Subtotal 753,173 563,940 587,000 5146A 226 OOA 4040A Interest Income 226 OOA 4250A Operating Transfers In Debt Service Revenue Total 226 OOA 4245A Agency Assistance 226 OOA 4245A Agency Assistance 226 OOA 5140A Interest Expense 226 OOA 5140A Interest Expense 226 OOA 5146A Loan Servicing Fees 226 OOA 5148A Admin Fees 226 OOA 5148A Admin Fees 226 OOA 5160A Repayment of City Advance 226 OOA 5212A 20% Set Aside 226 OOA 5220A Materials & Supplies 226 OOA 5621A Tax Sharing Payments 226 OOA 5301A Transfer Out 398,741 378,400 Debt Service Expenditure Total 34,146 42,449 40,000 (1) Possible agency contribution for Jacobsen project (2) City loan for RDA administration costs (3) SierraVista BPFA Series A 1994 Bonds refunded with proceeds of 2000 Merged Area Bonds (Fund 228) (4) Off site improvements (5) EDA Grant -24 acre site expenditure reimbursement. (6) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF); H & S Section 33676 adjustments County taxing entities (County General, Library and Flood) and Consolidated Fire Protection District (CFPD) per agreement dated Mar 4, 1987. (7) Ownership Participation Agreement with Laidlaw s Harley Davidson (8) Proposed Ownership Participation Agreement with Altman's (9) Development fees for Altman's RV Center (10) Good Faith deposit from Jacobsen for ENA (11) Includes, appraisal & acquisition consultant services and split costs for possible new project area formation /amendment and /or additional territory to existing RDA project areas. (12) Possible agency contribution for future commercial project at Garvey & Big Dalton (13) Possible agency contribution for OSH Retail project (14) Projected 2004105 composed of M&A Gabaee's contribution for future Acquisition expenditures; Proposed 2005/06 composed of recovery of overpayment of property taxes -24 acre site and vrs non - refundable Good faith deposits from Jacobsen & OSH Retail 11 627,000 787,319 606,389 100,000 103,859 105,000 (7) 100,000 - 100,000 (8) 100 1,225 _ 27,278 25,926 29,600 1,100 - _ (2) 360,254 398,741 378,400 40 100 - - 40,188 _ 326,091 326,091 331,300 (3) 915,988 895,005 944,300 (1) Possible agency contribution for Jacobsen project (2) City loan for RDA administration costs (3) SierraVista BPFA Series A 1994 Bonds refunded with proceeds of 2000 Merged Area Bonds (Fund 228) (4) Off site improvements (5) EDA Grant -24 acre site expenditure reimbursement. (6) Includes estimated pass thru for Education Revenue Augmentation Fund (ERAF); H & S Section 33676 adjustments County taxing entities (County General, Library and Flood) and Consolidated Fire Protection District (CFPD) per agreement dated Mar 4, 1987. (7) Ownership Participation Agreement with Laidlaw s Harley Davidson (8) Proposed Ownership Participation Agreement with Altman's (9) Development fees for Altman's RV Center (10) Good Faith deposit from Jacobsen for ENA (11) Includes, appraisal & acquisition consultant services and split costs for possible new project area formation /amendment and /or additional territory to existing RDA project areas. (12) Possible agency contribution for future commercial project at Garvey & Big Dalton (13) Possible agency contribution for OSH Retail project (14) Projected 2004105 composed of M&A Gabaee's contribution for future Acquisition expenditures; Proposed 2005/06 composed of recovery of overpayment of property taxes -24 acre site and vrs non - refundable Good faith deposits from Jacobsen & OSH Retail 11 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: MERGED PROJECT AREA Account Number Capital Project Fund Debt Service Fund 228 OOA 4040A 228 OOA 4250A 228 OOA 5140A 228 OOA 5146A 228 OOA 5150A 228 OOA 5220A 228 OOA 5301A Description Capital Projects Revenue Subtotal Capital Projects Expenditure Subtota Interest Income Operating Transfers In Debt Service Revenue Total Interest Expense Loan Servicing Fees Long Term Debt Princ Pymt Materials & Supplies Transfer Out Debt Service Expenditure Total 2005 -06 2004 -05 2004 -05 Proposed Budget Projected Budget 61,100 59,815 60,000 656,950 656,950 666,273 (1) 718,050 716,765 726,273 536,950 536,950 531,273 (2) 2,958 2,850 2,900 120,000 120,000 135,000 (2) 25 25 25 659,933 669,198 659,825 (1) Transfers In from the San Gabriel, Delta, Sierra Vista and West Ramona project areas for the Merged Redevelopment Bonds (2) Merged Redevelopment 2000 Tax allocation Bonds 12 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: MORTGAGE REVENUE BONDS 1983 Mortgage Revenue Bonds 231 OOA 4040A Interest Income 3,420 8,892 2005 -06 1983 MRB Revenue Total 2004 -05 2004 -05 Proposed Account Number Description Budget Projected Budget 1982 Mortgage Revenue Bonds 1,530 1,000 2,000 230 OOA 4040A Interest Income 927 1,973 1,400 1982 MRB Revenue Total 927 1,973 1,400 230 OOA 5146A Loan Servicing Fees 1,530 1,000 1,500 1982 MRB Expenditure Total 1,530 1,000 1,500 1983 Mortgage Revenue Bonds 231 OOA 4040A Interest Income 3,420 8,892 9,000 1983 MRB Revenue Total 3,420 8,892 9,000 230 OOA 5146A Loan Servicing Fees 1,530 1,000 2,000 1983 MRB Expenditure Total 1,530 1,000 2,000 13 CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT COMMISSION PROPOSED BUDGET PROJECT AREA: LOW & MODERATE INCOME HOUSING FUND 2005 -06 2004 -05 2004 -05 Proposed Account Number Description Budget Projected Budget Low & Moderate Housing 281 OOA 4040A Interest Income 25,100 8,880 8,000 281 OOA 4050A Rental Income - 1,000 - (1) 281 OOA 4100A Other Income 165,052 126,851 50,000 (5) 281 OOA 4100A Other Income 31,152 31,152 - (7) 281 OOA 4100A Other Income 150,000 - 300,000 (2) 281 OOA 4250A Operating Transfers In 977,656 954,278 971,400 Low /Mod Housing Revenue Total 1,348,960 1,122,161 1,329,400 281 OOA 5010A Administration Costs 63,995 71,143 158,638 (3) 281 OOA 5010A Administration Costs 1,650 - 1,650 281 OOA 5010A Administration Costs 20,633 19,423 21,400 (6) 281 OOA 5020A Professional Services 2,000 4,750 25,000 (4) 281 OOA 5030A Planning, Survey & Design - - - 281 OOA 5100A Project Impr Costs 122,000 - 122,000 (2) 281 OOA 5130A Rehabilitation Grants 100,000 66,000 100,000 281 OOA 5135A Down Payment Assistance 300,000 - 450,000 281 OOA 5136A Home Program Match - - 281 OOA 5140A Interest Expense 10,389 9,052 4,906 (3) 281 OOA 5220A Materials & Supplies 25 - 25 281 OOA 5620A Loan Expense -RDA Assistance - - - 281 OOA 5210A . Operating Transfer Out - 281 OOA 5160A Repayment of City Advance - - (3) 281 OOA 5160A Repay of City Advance /Devere Anders 287,258 278,943 _274,200 (8) Low/Mod Housing Expenditure Total 907,950 449,311 1,157,819 Single Family Refinance 285 OOA 4040A Interest Income 2,180 2,908 3,000 Single Family Refinance Subtotal 2,180 2,908 3,000 (1) 3145 Baldwin Avenue rental income (2) Regional Occupational Program (ROP) new construction costs for 4500 Breeze & expected proceeds from sale and reimburse 3145 Baldwin Ave (3) City loan for RDA administration costs; Change in Accounting Principle now requires City Loan be booked as project area liability "The Agency hereby determines that the planning and administrative expenses provided in the Budget to be made from the Low Moderate Income Housing Fund are necessary for the production, improvement, or preservation of low and moderate income housing." (4) Legal and consultant services (5) Loan payoff for down payment assistance program and DC projects (6) Allocated 20% of the County's administrative costs. (7) Repayment of FY1993/94 & 1994195 ERAF from CBD, without interest per Resolution No 299 (8) Repayment Costs for Devere Anderson Project 14 RESOLUTION NO. 412 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 2006 THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Community Development Commission of the City of Baldwin Park for the fiscal year commencing July 1, 2005 and ending June 30, 2006, is hereby adopted as prepared and submitted by the Interim Executive Director and as modified by the Development Commission for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Commission Members is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Commission Members by a majority vote of a quorum of the Commission. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, Commission Members approval is required. (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, Commission Members approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same funds. Resolution No. 412 Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Commission Members by a majority vote of a quorum of the Commission. (F) All transfers made pursuant to the above provisions shall be submitted to the Commission Members for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 22nd of June, 2005. 1 71 FWAI �127 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I 1, ROSEMARY M. RAMIREZ, Chief Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Chair and Board Members of the Community Development Commission of the City of Baldwin Park at a special meeting of the Community Development Commission on June 22, 2005, by the following vote: AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: ABSTAIN: AGENCY MEMBERS: ROSEMARY M. RAMIREZ, CMC CHIEF DEPUTY CITY CLERK 1= =l411T A1019.AI N WN FIR* "I@ 6:30 P.M. Manuel Lozano - Chair Ricardo Pacheco Marlen Garcia David J. Olivas Vice Chair Member Member r PUBLIC COMMENTS COMENTARIOS ®EL. PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdicci ®n. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, pods hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed five (5) minutes Communications) anunciado en la agenda. A cada speaking time. A Spanish speaking interpreter is persona se le permite hablar por cinco (5) minutos. available for your convenience. Hay un interprete para su conveniencia. HOUSING AUTHORITY SPECIAL MEETING — 6:30 P.M. PLEDGE OF ALLEGIANCE ROLL CALL Members: Marlen Garcia, David J. Olivas, Bill Van Cleave, Vice - Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Five (5) minute speaking time limit Cinco (5) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or un less certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracidnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o ffar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] 1. PUBLIC HEARING TO CONSIDER APPROVAL OF FISCAL YEAR 2005 -06 ANNUAL OPERATING BUDGET (Continued from June 15, 2005) Staff recommends Authority conduct the public hearing and following the public hearing, approve the Fiscal Year 2005 -2006 Budget as presented or amended and waive further reading, read by title only and adopt Resolution No. HA 2005 -002 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 20, 2006." ill I • Housing Authority Agenda Special Meeting — June 22, 2005 0 CLOSED SESSION uEnguffammi odgmia -191-m[iIq I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting. Dated this 20th day of June, 2005, Rosemary M. Ramirez, CMC Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108 or via e -mail at rramirez baldwinpark.com or Inieto Qbaldwinpark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE /I) Housing authority Agenda Special Meeting — June 22, 2005 3 BALDWIN f A, R, K TO: Honorable Mayor/Chair and Members of the City Council, Community Development Commission, and Housing Authority FROM: Sid Mousavi, Interim Chief Executive Officer/Director DATE: June 22, 2005 SUBJECT: FISCAL YEAR 2005-2006 City, Community Development Commission, and Housing Authority Budget The purpose of this report is to present a balanced Fiscal Year 2005-2006 Budget for City Council consideration; to conduct a public hearing; and to either approve as presented or as amended by City Council, or seek further direction from City Council. r• 01 At the City Council study session on May 18, June 1 and June 15, 2005, staff presented an overview of the proposed budget for Fiscal Year 2005-2006. Each department submitted their accomplishments for fiscal year 2004-05, their proposed goals and objectives for fiscal year 2005-06, as well as list of the proposed special events for the new fiscal year which identified the direct and indirect costs projected for each event. In addition, various alternative's were presented for City Council consideration to enhance the City of Baldwin Park's future revenues, balance special funds, general fund and overall City budget for fiscal year 2005-2006 as well as future years. Per the City Council's input, the presented budget has been adjusted to reflect City Council's direction. In addition to each Department's proposed budget maintaining the current operational level, a number of supplemental requests have not been included in the presented budget. Subject to cost savings and increased overall revenues, these supplemental budget requests can be considered during the mid-year budget. FISCAL IMPACT As noted throughout the Fiscal Year 2005-2006 Budget. It is recommended that City Council, Community Development Commission and Housing Authority conduct a public hearing and following the public hearing approve the fiscal year 2005-2006 Budget as presented or amended, and waive further reading, read by title only and adopt Resolution No. 2005-046 (City); Resolution No. 412 (CDC); and Resolution No. HA 2005-002 (Housing Authority), respectively. ! � � ! 1 e ,r .s�� Vii` , i Fell A OEM i Mej 11 1f. Proposed Budget Summary - All Programs .............................................. ............................... Page 1 Administrative Fee Reserves Analysis - New Construction .................... ............................... Page 2 Proposed Budget -- New Construction ...................................................... ............................... Page 3 Administrative Fee Reserves Analysis - Public Housing ......................... ............................... Page Administrative Fee Reserves Analysis - Section 8 Voucher .................... ............................... Page 7 Proposed Budget -- Section 8 Voucher ..................................................... ............................... Page 8 Administrative Fee Reserves Analysis - Capital Fund Program ............ ............................... Page 1 Proposed Budget -- Capital Fund Program .............................. :.:........................................... Page 1.4 Description of Services for Housing Department Cost Center 42 Section 8 Housing Choice Voucher Program Administer the federally funded Section 8 Housing Choice Voucher Rental Assistance Program for very low-income families. Functions include maintaining applicant waiting list, schedule and conduct eligibility interviews for applicants, issues Housing Choice Voucher upon certification of eligibility, conducts initial inspection for Housing Quality Standards and leases units consistent with program guidelines. Performs regularly scheduled eligibility reviews on all assisted residents to ensure compliance with HUD Program Guidelines. Performs regularly scheduled dwelling unit inspections of all assisted housing units to ensure owner and resident compliance with Federal Housing Quality Standards. Conventional Public Housing (McNeil Manor) Manage the on-going operations of a 12 unit apartment community located at 14317 Morgan Street in Baldwin Park specifically for senior citizens. The Housing Authority administers and performs leasing, rent collection and maintenance activities. Additional activities include: maintaining a waiting list of applicants; scheduling and conducting eligibility interviews for prospective residents as vacancies become available; conducting regular inspections to insure Housing Quality Standards and leasing units consistent with HUD program guidelines. New Construction/Clark Terrace Apartments ( Section 8 Project Based Contract Administration) Clark Terrace consists of 78 1 bedroom units and is located at 14315 Clark Street in Baldwin Park. 77 of the units are assisted and 1 unit is for the on-site manager. It was built under the Section 8 New Construction Program of the U.S. Dept. of Housing and Urban Development in 1978. The Project is owned by G&K. The Section 8 documents and housing assistance are administered by the Housing Authority and is described as the "Contract Administrator'. Functions include but may not be limited to: review, approval and payment of project's monthly HAP Voucher; annual site reviews and assisting in expediting the Hap Contact Renewals between the Owner and HUD. Implementation of physical capital improvements allocated for McNeil Manor. Housing Authority of the City of Baldwin Park Proposed Budget Summary- Housing Programs FISCAL YEAR 2005 -06 Beginning Administrative Fee Reserves 7/1/05 New Construction Clark Terrace $ 31,456.41 Public Housing - McNeil Manor $ (34,243.45) Section 8 Voucher Choice $ 530,703.24 Capital Fund Program $ - Total Beginning Administrative Fees 7/1/05 $ 527,916.20 Budgeted Revenues 2005 -06 New Construction Clark Terrace $ 33,086.00 Public Housing - McNeil Manor $ 27,000.00 Section 8 Voucher Choice $ 621,800.00 Capital Fund Program $ 14,007.61 Total Budgeted Revenues 2005 -06 $ 695,893.61 Budgeted Expenditures 2005 -06 New Construction Clark Terrace $ 67,433.19 Public Housing - McNeil Manor $ 63,949.84 Section 8 Voucher Choice $ 718,173.31 Capital Fund Program $ 14,007.61 Total Budgeted Expenditures 2005 -06 $ 863,563.95 Estimated Ending Administrative Fee Reserves 6/30/06 New Construction Clark Terrace $ (2,890.78) Public Housing - McNeil Manor $ (71,19129) Section 8 Voucher Choice $ 434,329.93 Capital Fund Program $ - Total Estimated Ending Administrative Fee Reserves 6/30/06 $ 360,245.86 Housing Authority of the City of Baldwin Park Administrative Fee Reserves Analysis FISCAL YEAR 2005 -2006 Program Name: New Construction Clark Terrace Estimated Beginning Administrative Fee Reserves Balance 7/1/05 Budgeted Revenue 2005 -2006 Budgeted Expenditures 2005 -2006 Estimated Ending Administrative Fee Reserves Balance 6/30106 $ 31,456.41 $ 33,086.00 $ 67,433.19 $ (2,890.78) Housing Authority of the City of Baldwin Park Proposed Budget Fiscal Year oun5-2oVo Program Name: New Construction ' Clark Terrace NEW CONSTRUCTION 52,401.29 54,560.54 67,433.19 $ 67,433.19 (1) ACC for this program is renewed on August 1.2D05 (2) As of April 19 2005 3 Subtotal 2004-2006 2004-2006 2005-2008 2005-2006 ACCOUNT BUDGET ACTUALS(2) PROPOSED PROPOSED Account Number TITLE YTD YTD BUDGET BUDGET 330-00~413000 CONSULTANT SERVICES 933.00 880.00 933.00 $ 933.00 330-00411001 REGULAR PAY 10.2S8.2V 7.84O77 10.85O25 * 10.858.25 330-00-454000 SPECIAL PAY - - 330-00-454000 MEDICAL BENEFITS 1.628.12 1,229.74 1.94928 330-00-454000 WORKERS COMPENSATION 240.96 181.67 254.02 350-08-454000 PERG RETIREMENT BENEFITS 771.30 349�74 1.573.43 330-00454000 MISCELLANEOUS 22428 140.08 25326 $ 4.029.99 830-08459000 SICK LEAVE BUY BACK - ' - . Subtotal CC 12-Finance 330-00-411001 REGULAR PAY - - * ' 330-00419000 CONSULTANT SERVICES - - $ - 330-00454000 MEDICAL BENEFITS - ' 330-00-454000 WORKERS COMPENSATION - - 330-00-454000 PERS RETIREMENT BENEFITS - ' 330-00454000 MISCELLANEOUS - - Subtotal CC41-Community Development Director - - 330-00419000 OTHER PROFESSIONAL GRVC 2.410.00 17.75971 2.410.00 * 2.410.00 330'00-411001 REGULAR PAY 8,259.50 3.994.11 / 20.900.28 330-08411001 PART TIME PAY - 469.90 ' 330-00411801 OVERTIME PAY 50.00 823 50.00 * 20.950.28 350-00454000 SPECIAL PAY 135.00 92.14 180.00 030-00454000 MEDICAL BENEFITS 1.450.51 955.83 ` 3.946.44 330-00-454000 WORKERS COMPENSATION 188.82 92.54 489.15 330-00454000 PERG RETIREMENT BENEFITS 827.18 509.75 3.819.15 330'00454000 MISCELLANEOUS 200,13 115.12 455.78 $ 8.890.52 330-00~440000 SUPPORT SERVICE CHARGES 2.950.39 2.950.39 2.850.39 330-00-440000 FLEET SERVICES CHARGES 14.820J6 14.820J6 14.82076 330-00440000 INSURANCE CHARGES 1.590.00 1.590.00 1.590.00 Subtotal CC 42'FedmoaUyAsnisted Housing 7- 51,611.95 330-00-411001 REGULAR PAY 2.298.00 - - $ - 330-00-454000 SPECIAL PAY 30.00 - - 330-00-454000 MEDICAL BENEFITS 210.00 ' - 330-00-454000 WORKERS COMPENSATION 54.00 - - 330-00454000 PERG RETIREMENT BENEFITS 174.00 ' - 330'00-454000 MISCELLANEOUS 48.00 ' - Subtotals CC43-CDB8 2.814.08 ' ' NEW CONSTRUCTION 52,401.29 54,560.54 67,433.19 $ 67,433.19 (1) ACC for this program is renewed on August 1.2D05 (2) As of April 19 2005 3 suggested Format for U.S. Department of Housing OMB Approval No. 2577.0169 Requisition for Partial and Urban Development (Exp. 913012002) Office of Public and Indian Housing Payment of Annual Contributions O Section 8 Housing Assistance Payments Program 'ublic reporting burden for this collection of information is estimated to average 1.5 hours per response, including the time for reviewing instructions, searching existing tata sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and mu are not required to respond to, a collection of information unless that collecton displays a valid OMB control number. Authority for this collection of information s the Housing and Community Development Act of 1987. Housing Agencies (HAs) required to maintain financial reports in accordance with accepted accounting Standards too permit timely and effective audits. The financial records identify the amount of annual contributions that are received and disbursed by HAs. Responses :o the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality. 1. Date of Requisition (mm /dd /yyyy) 2. No. of Months in 1st FY 4. Public Housing Agency (HA) (Name and Address) 04/01/2005 12 3. Project Number yaf Housing Authority of the City of Baldwin Park 14403 East Pacific Avenue C I Al 112 l 0 i N C 0 l 0 (1 1 8 ( Baldwin Park, CA 91706 5. Housing Program Type (Mark one) (a) Moderate Rehabilitation E] (c) Rental Vouchers 6. HA Fiscal Year Ending Date (Mark one box and complete year) [j (b) Rental Certificates March 31, ® June 30, i] September 30, E] December 31, (YYYY) 2006 7. Number of Units Under Lease 8. Average Monthly Housing 9. Estimated Number of Units 10. Unit Months Under Lease 11. Average Monthly Housing to Eligible Families as of Assistance Payment Per Unit to be Under Lease at End Year to Date Date of Requisition as of Date of Requisition of Requested Year Assistance Payment Per Unit 77 Year to Date 560 42 77 924 560.42 ....: r. s', try')';24£i2w°�..`�Y''tz.�'zz�_ 'a<5p'Cxe`:t1�t+esz c=:a•;u ..r ,...:.:,�. �....,.._.,. 12. Preliminary Administrative and General Expense 13. Estimated Housing Assistance Payments (Account 4715) 14. Estimated Ongoing Administrative Fee 15. Estimated Hard -to -House Fee (Existing Housing Certificates and Housing Vouchers Only) 16. Independent Public Accountant Audit Costs (Section 8 Only) 17. Total Funds Required to End of Requested Year (Sum of Lines 12 through 16) 18. Payments Previously Approved for the Fiscal Year (applicable only to revised requisition) 19. Adjustment to Requisition (Difference of Line 17 and Line 18. Do not use brackets) 20. Total Payment Requirement For Requested Year (Line 18 plus or minus adjustment on Line 19 9 revised requisition. Total must equal Lane 17) 21-E] Paid in Equal Installments (Original Requisition Only) O paid in Unequal Installments 22. Installment 1 2 3 4 5 HA Total 47,876 47,876 47,876 47,876 47,876 HUD Revision Installment 7 =47,876 HA Total 47,876 HUD Revision 23a. Total (HA) ( 23b. Total (HUD) $ 574,506 $ 9 1 10 I t1 47,8761 47,8761 47,873 24. Revised Monthly Installments Begin Month Of: 540,540 33,086 880 574,506 6 47,876 12 47,873 I Certify that (1) housing assistance payments have been or will be made only in accordance with Housing Assistance Payments Contracts or Housing Voucher contracts in the form prescribed by HUD and in accordance with HUD regulations and requirements; (2) units have been inspected by the HA in accordance with HUD regulations and requirements; and (3) this requisition for annual contributions has been examined by me and to the best of my knowledge and belief is true, correct and complete. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and /or civil penalties. 18 U.S.C. 1001, Title of Authorized HA Official Title of Authorized HUD Approving Official 1010,1012 31 U.S.C. 3729, 3802 Jack Wong, Executive Director Signature Date (mm /ddlyyyy) I Signature Date (mm /dd /yyyy) Previous editions are obs to form HUD -52663 (9/94) \ ref Handbook 7420.7 4 Housing Authority of the City of Baldwin Park Administrative Fee Reserves Analysis FISCAL YEAR 2005 -2006 Program Name: Public Housing - McNeil Manor Estimated Beginning Administrative Fee Reserves Balance 7/1/05 Budgeted Revenue 2005 -2006 Budgeted Expenditures 2005 -2006 Estimated Ending Administrative Fee Reserves Balance 6/30/06 $ (34,243.45) $ 27,000.00 $ 63,949.84 $ (71,193.29) Housing Authority of the City of Baldwin Park Proposed Budget Fiscal Year 2005-2006 Program Name Public Housing McNeil Manor Subtotal 2004-2005 2004-2005 2$05-2008 2000-2006 ACCOUNT BUDGET ACTUAL&(1) PROPOSED PROPOSED Account Number 350-00-411001 REGULAR PAY 11.861.04 8,787.32 12539.21 350'00-411001 OVERTIME PAY 50.00 - - 12.539.21 350-00- 454000 SPECIAL PAY 45.00 33.24 - 350-00-454000 MEDICAL BENEFITS 2.028.86 1.535.52 2.436.60 350-00454000 WORKERS COMPENSATION 277.56 185.44 293.38 350-00-454000 PERG RETIREMENT BENEFITS 891.48 1.092.03 1.821.21 350-00-454000 MISCELLANEOUS 266.46 104.93 303.06 4.854.25 350-00459000 SICK LEAVE BUY BACK ' 230.22 ' Subtotal CC12-Finanoe 17�93.46 350-00-419000 OTHER PROFESSIONAL GRVC 15.800.00 8.269.99 20.000.00 20.000.00 350'00-411001 REGULAR PAY 5.973.4G 1.51874 - 350-00-411001 {�/ERT|K0EP/0' 50.00 - - - 350-00-454000 SPECIAL PAY 90.00 29.38 - 350-08-454000 MEDICAL BENEFITS 828.01 290.86 - 350-00-454000 WORKERS COMPENSATION 138.13 28.50 - 350-00454000 PER8 RETIREMENT BENEFITS 451.41 148.14 ' 350-00454000 MISCELLANEOUS 142.68 26.52 - - 350-00459000 MATERIALS &SUPPLIES 1.000.00 62]07 1.000.00 1.000.00 350-00-441000 LABOR 9.135.00 2.224.40 9.500.00 8.500�00 350-00-459000 PUBLIC, GUBSCR|P&DUES 1.015D0 ' 500.00 500.00 350-00-439000 TELEPHONE 500.00 - 500.00 350-00-439000 OTHER UTILITY COST 2.335.00 1.400.41 2.500.00 3.000.00 350-00431000 WATER 1.320.00 570.18 1.320.00 1.320.00 350-00-432000 ELECTRICITY 2.842.00 1.032.29 3.000.00 3.000.00 350'00433000 GAG 508.00 136.24 508.00 508.00 :50-00-440000 FLEET SERVICES CHARGES 7.410.38 7.410.38 7.410.38 350-00-440000 INSURANCE CHARGES 318.00 318.00 310.00 772838 Subtotal CC42-Fedane||y Assisted Housing �46.556.38� (1) Taken as of April 19 2005 PUBLIC HOUSING 64,477.57 35,555.47 63,949.84 $ 63,949.84 N. Housing Authority of the City of Baldwin Park Administrative Fee Reserves Analysis FISCAL YEAR 2005 -2006 Program Name: Section 8 Voucher Choice Estimated Beginning Administrative Fee Reserves Balance 7/1/05 $ 530,703.24 Budgeted Revenue 2005 -2006 $ 621,800.00 Budgeted Expenditures 2005 -2006 $718,173.31 Estimated Ending Administrative Fee Reserves Balance 6130/06 $ 434,329.93 (1)Administrative Fees rates will be reevaluated by Congress on December 31, 2005 Housing Authority of the City of Baldwin Park Proposed B Program Name Voucher Choice Subtotal 2004-2005 2004-2005 2045-2006 2005'200$ ACCOUNT BUDGET ACTUALS(1) PROPOSED PROPOSED Account N b TITLE YTD YTD BUDGET BUDGET 340-00-419000 CONSULTANT SERVICES 3.000.00 500.00 - 340-00454800 MISCELLANEOUS - 30.63 - 340-00-454000 SPECIAL PAY 1.900.00 3.000.00 3000.00 Subtotal CC1Council 340-00-418000 CONSULTANT SERVICES - - ' - 340-00411001 REGULAR PAY 8.788.32 13.219.99 20.775.08 340'00411001 PART TIM EPAY 2.25O.O8 - 2.250.00 23.025.08 340-00-411001 OVERTIME PAY - 8.23 ' 340-00454000 SPECIAL PAY 123.30 66.48 300.00 340'00-454000 MEDICAL BENEFITS 1.822.42 1.09772 2.700.60 340-00454000 WORKERS COMPENSATION 253.80 246.01 491.58 340-00-454000 PERS RETIREMENT BENEFITS 2.050.15 1.40373 3.346.90 340-00454000 MISCELLANEOUS ' 260.47 501.40 840-00459000 MATERIALS AND SUPPLIES - 191J9 340-00-453000 SICK LEAVE PAYOUT ' Subtotal CCO2Cen 340-00-411001 REGULAR PAY 1O.423.00 8.738.64 8.205.12 340-00-411001 OVERTIME PAY - 175.75 640.00 8.905.12 340-00-454000 SPECIAL PAY - 553.05 720.00 340'00-454000 MEDICAL BENEFITS 3.187.80 3.230.38 4.806.32 340-00-454000 WORKERS COMPENSATION 232.68 103.38 182.16 340-00454000 PERS RETIREMENT BENEFITS 744,84 590.12 1.128.05 340-00-454000 MISCELLANEOUS 266.88 315.50 453.84 739 Subtotal CC8 City Clerk 340-00-411001 REGULAR PAY 480.00 368.57 480.00 480D0 340-00-454000 SPECIAL PAY - 552.86 720.00 340'00-454000 MEDICAL BENEFITS 1.535.16 2.245.25 2.925.38 340-00-454000 WORKERS COMPENSATION 8.77 5.16 8.72 340-00454000 MISCELLANEOUS 47.64 200.32 260.88 3 Subtotal CC5Treasury 340-00411001 REGULAR PAY 67.834.15 53.286.66 70.554.86 340-00411001 PART TIME PAY 2.500.00 - - 340-00-411001 OVERTIME PAY 308.00 75.10 300.00 73.854.80 340-00-454000 SPECIAL PAY - 265.13 300.00 340-00454000 MEDICAL BENEFITS 12.485.76 9.36EL61 14.212.20 340-00454000 WORKERS COMPENSATION 1.58378 1.096.98 1.72122 340-00-454000 PER8 RETIREMENT BENEFITS 5.243.32 6.701`71 10.658.13 340'00-454000 MISCELLANEOUS 1.300.52 1.005.07 1.614.34 28'505.89 340'00-418000 CONSULTANT SERVICES 9.808.00 8.345.98 9.806.00 340-00-419000 OTHER PROFESSIONAL GRVC 3.500.00 ' - 340-00419000 MEETINGS &CONFERENCES 2.500.00 474.05 2.500.00 340-00419000 EDUCATION &TRAINING 1.500.00 ^ 1.500.00 13.606.00 540-00459000 SICK LEAVE BUY BACK - ' - Subtotal CC12-Financa 340-00-411001 REGULAR PAY 31.404�83 21.257.01 9.569.97 340-00411001 OVERTIME PAY ' 9.569.87 340-00-454000 SPECIAL PAY 360`00 23825 60.00 340'00-454000 MEDICAL BENEFITS 4.031.04 3.510.41 1.497.85 340-00454000 WORKERS COMPENSATION 788.41 455.20 22185 340-00454000 PERG RETIREMENT BENEFITS 2.369.54 2.62&55 834.68 340'00454008 MISCELLANEOUS 716.40 447.75 22&20 Subtotal CC15Personnel Housing Authority of the City of Baldwin Park Proposed Budget Fiscal Year 2005 -2006 Program Name Voucher Choice 340 -00- 419000 CONSULTANT SERVICES 3,919.00 174.55 3,919.00 3,919.00 Subtotals 81- Departmental 3,919.00 +SECTION 8 - VOUCHER PROG 542,010.30 478,14233 710,083.31 710,08331 (1) Taken as of Aptil 19 2005 Subtotal 2004 -2005 2004 -2005 2005 -2006 2005 -2006 ACCOUNT BUDGET ACTUALS(1) PROPOSED PROPOSED Account Number TITLE YTD YTD BUDGET BUDGET 340 -00- 411001 REGULAR PAY 1,176.95 20,180.19 24,000.00 24,000.00 340 -00- 419000 CONSULTANT SERVICES - 1,089.16 16,420.00 16,420.00 340 -00- 454000 SPECIAL PAY 720.00 340 -00- 454000 MEDICAL BENEFITS - 2,909.28 340 -00- 454000 WORKERS COMPENSATION 9.92 504.00 340 -00- 454000 PIERS RETIREMENT BENEFITS 1.72 3,554.01 340 -00- 454000 MISCELLANEOUS - 668.64 8,355.93 Subtotal CC 41- Community Development Director 48,775.93 340 -00- 411001 REGULAR PAY 233,381.00 79,766.87 188,855.09 340 -00- 411001 PART TIME PAY 20,691.37 20,487.51 - 340- 00- 411001 OVERTIME PAY 400.00 151.37 400.00 189,255.09 340 -00- 417000 LEGAL SERVICES 5,075.00 7,911.78 10,000.00 10,000.00 340 -00- 419000 CONSULTANT SERVICES 34,136.82 41,493.99 54,828.19 340 -00- 419000 OTHER PROFESSIONAL SRVC 3,045.00 24,554.19 2,500.00 340 -00- 419000 MILEAGE 254.00 - 300.00 340 -00- 419000 MEETINGS & CONFERENCES 3,55100 872.57 1,500.00 340 -00- 419000 EDUCATION & TRAINING 11,180.00 466.80 10,000.00 69,128.19 340 -00- 432000 ELECTRICITY 5,075.00 3,099.12 6,000.00 6,000.00 340 -00- 433000 GAS 406.00 99.73 500.00 500.00 340 -00- 439000 TELEPHONE 1,000.00 540.48 1,000.00 1,000.00 340 -00- 440000 SUPPORT SERVICE CHARGES 17,702.34 17,702.34 17,702.34 340 -00- 440000 INFORMATION SERV CHARGE 20,632.01 20,632.01 20,632.01 340 -00- 440000 FLEET SERVICES CHARGES 7,410.38 7,410.38 7,410.38 45,744.73 340 -00- 451000 INSURANCE CHARGES 18,332.00 18,332.00 18,332.00 18,332.00 340 -00- 454000 SPECIAL PAY 4,248.00 1,490.57 2,184.00 340 -00- 454000 MEDICAL BENEFITS 43,525.60 15,704.33 45,202.44 340 -00- 454000 WORKERS COMPENSATION 7,686.59 2,552.76 6,580.81 340 -00- 454000 PERS RETIREMENT BENEFITS 19,238.51 9,519.12 32,078.82 340 -00- 454000 MISCELLANEOUS 6,755.24 2,361.30 5,087.01 91,133.08 340 -00- 459000 MATERIALS & SUPPLIES 3,000.00 633.58 3,000.00 340 -00- 459000 PUBLIC, SUBSCRIP & DUES 3,553.00 873.00 3,553.00 340 -00- 459000 RENT EXPENSE 26,710.00 17,806.44 26,710.00 340 -00- 459000 EQUIPMENT MAINTENANCE - 340- 00- 459000 MINOR OFFICE EQUIPMENT 2,015.00 - - 340 -00- 459000 FACILITY MAINTENANCE 6,090.00 3,400.00 6,090.00 340 -00- 459000 OUTSIDE PRINTING 1,000.00 - 1,000.00 40,353.00 340 -00- 459000 MANAGEMENT RESOURCE (215,000.00) 340 -00- 754000 BUILDING IMPROVEMENTS 3,000.00 9,850.00 3,000.00 340 -00- 754000 DATA PROCESSING EQUIPMENT 20,300.00 1,017.98 - 340 -00- 754000 DATA PROCESSING SOFTWARE 507.00 - 507.00 340 -00- 754000 LEASE EXPENSE - AUTO 9,857.00 - - 340- 00- 754000 OTHER EQUIPMENT - 3,507.00 340 -00- 754000 LEASE EXPENSE Subtotal CC 42- Federally Assisted Housing 474,953.09 340-00-411001 REGULAR PAY 23,490.56 2,975.77 - 340- 00- 411001 OVERTIME PAY - _ 340 -00- 454000 SPECIAL PAY 223.50 - 340 -00- 454000 MEDICAL BENEFITS 2,501.76 495.21 - 340- 00- 454000 WORKERS COMPENSATION 541.21 64.65 - 340 -00- 454000 PERS RETIREMENT BENEFITS 1,580.67 355.94 - 340- 00- 454000 MISCELLANEOUS 474.06 54.11 - - Subtotals 43 -CDBG _ 340 -00- 419000 CONSULTANT SERVICES 3,919.00 174.55 3,919.00 3,919.00 Subtotals 81- Departmental 3,919.00 +SECTION 8 - VOUCHER PROG 542,010.30 478,14233 710,083.31 710,08331 (1) Taken as of Aptil 19 2005 Housing Authority of the City Of Baldwin Park Actual Budget Fiscal Year 2005-06 Program Name Voucher Choice - Housing Commission Budget Subtotal 2004 -2005 2004 -2005 2005 -2006 2005 -2006 ACCOUNT BUDGET ACTUALS(1) PROPOSED PROPOSED Account Number TITLE YTD YTD BUDGET BUDGET 340 -00- 411001 PART TIME PAY 5,250.00 1,625.00 5,250.00 5,250.00 340 -00- 419000 EDUCATION & TRAINING 2,284.00 2,840.00 2,840.00 340 -00- 454000 MISCELLANEOUS 124.44 _ Subtotal CC 42- Federally Assisted Housing 8,090.00 HOUSING COMMISSIONERS 7,534.00 1,749.44 8,090.00 8,090.00 (1) Taken as of April 19 2005 10 �Q��.gJ;EN7p�y� O �p O * o U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT II II' Financial Management Center °o 2345 Grand Boulevard dtiw oEV Kansas City, MO 64108 -2603 HUD Home Page: www.hud.gov February 17, 2005 CITY OF BALDWIN PARK HOUSING AUTH 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 Dear Executive Director: Subject: Disbursement Schedule for the Housing Choice Voucher Program This email serves as HUD's notification of intent to disburse funding for your agency's Housing Choice Voucher (HCV) program. Attached is the HAP and Admin Fees disbursements scheduled for March 1, 2005 through December 31, 2005. Disbursements Scheduled in FY2005 All disbursement amounts scheduled in FY2005 represent one month of HAP and Admin Fees. Disbursements Scheduled in FY2006 The disbursements scheduled in the first month of your agency's FY2006, reflects one month of HAP and Admin Fees, and any additional FY2006 budget authority available from prior awards. All subsequent disbursement amounts in FY2006 will consist of one month of HAP and Admin Fees. Change in Disbursement Schedule Disbursement amounts reflected on the attachment may vary if it is determined there is an over payment due HUD as a result of a year -end settlement being processed. As you were previously advised in the letter date January 21, 2005 from David A. Vargas, the monthly disbursement amounts do not have to be equally divided and can be revised to meet your agency's expense requirements. If your agency chooses to re- spread payments, a written request must be submitted to your Financial Analyst at the FMC detailing how the disbursement amounts should be revised. If there is a change to the disbursement schedule, your agency will be notified of the new HAP and Admin Fee amounts in the month preceding the change. Please contact your Financial Analyst at the FMC if you have any questions. Sincerely, ionn: G'Kftnfi! neat'rt.b #n hi 1:1 i s ar.7�px Division Director Attachment 11 Housing Choice Voucher Proqram Payment Schedule Grant awarded revenues Fiscal Year 2005 -2006 Housing Housing Assistance Payments Admin Fees January 2006 July 2005 $ 452,856:00 $ 52,144.00 August 2005 $ 452,856.00 $ 52,144.00 September 2005 $ 452,856.00 $ 52,144.00 October 2005 $ 452,856.00 $ 52,144.00 November 2005 $ 452,856.00 $ 52,144.00 December 2005 $ 452,856.00 $ 52,144.0.0 Estimated Revenues For Fiscal 2005 -2006 Housing Assistance Payments Admin Fees January 2006 $ 452,856.00 $ _ 48,020.00 February 2006 $ 452,856.00 $ 52,142.00 March 2006 $ 452,856.00 $ 52,144.00 April 2006 $ 452,856.00 $ 52,144.00 May 2006 $ 452,856.00 $ 52,144.00 June 2006 $ 452,856.00 $ 52,142.00 Total Estimated Revenues for Fiscal Year 2005 -2006 $ 5,434,272.00 $ 621,600.00 12 Housing Authority of the City of Baldwin Park Administrative Fee Reserves Analysis FISCAL YEAR 2005 -2006 Program Name: Capital Fund Program Estimated Beginning Administrative Fee Reserves Balance 7/1/05 $ Budgeted Revenue 2005 -2006 Budgeted Expenditures 2005 -2006 $ 14,007.61 $ 14,007.61 Estimated Ending Administrative Fee Reserves Balance 6/30/06 $ 13 Housing Authority uf the City of Baldwin Park Proposed Budget Fiscal Year 2005-2006 Program Name Capital Fund Program Subtotal 2004-2006 2004-2005 2005-3006 2005'2006 ACCOUNT BUDGET ACTUALS(l) PROPOSED PROPOSED Account Number TITLE YTD YTD BUDGET BUDGET 360-00-411001 REGULAR PAY 360-00~454000 MEDICAL BENEFITS Subtotal QC12-Finanne 300'00-411001 REGULAR PAY 2.65531 952.34 1.247.70 360'00+411001 OVERTIME PAY 00.00 4.93 100.00 580-00-41SODO OTHER PROFESSIONAL GRVC 18.000.00 - 12.081.00 300-00-454000 SPECIAL PAY 27.00 20.57 36.00 360'00454000 MEDICAL BENEFITS 257.41 198.46 289.52 360-00454000 WORKERS COMPENSATION 61.03 18.74 2322 380-00454000 PERG RETIREMENT BENEFITS 189.22 111.44 18327 360-00-454000 MISCELLANEOUS 58.90 16.46 30.90 Subtotal CC42-Fedom||y Assisted Housing 1.34770 12,081.00 14 RESOLUTION NO. HA 2005-002 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2005 AND ENDING JUNE 30, 3006 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2005 and ending June 30, 2006, is hereby adopted as prepared and submitted by the Interim Executive director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. Resolution No. HA 2005-002 Page 2 (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 22nd day of June, 2005 MANUELLOZAN4 CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, ROSEMARY M. RAMIREZ, Chief Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 22, 2005, by the following vote: AYES: MEMBERS: NOES: MEMBERS: 01,0161 ROSEMARY M. RAMIREZ, CMC CHIEF DEPUTY CITY CLERK