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Home My WebLink About2002 03 06 AgendaCITY OF BALDWIN PARK STUDY SESSION AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY MARCH 6, 2002 6:00 P.M. COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWI N PARK, CALIFORNIA 91706 PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9) Name of Case: Max Garcia vs. City of Baldwin Park, B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (SECTION 54956.9(8)) Number of Cases: (1) C. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Title: Housing Director 2. PRESENTATIONS A. MID - VALLEY CONSORTIUM 3. ADJOURN I .� CITY OF BALDWIN PARK REGULAR MEETING AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY MARCH 6, 2002 7:00 PM COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE D. ROLL CALL: COUNCILMEMBERS: Marlen Garcia, Ricardo Pacheco, Bill Van Cleave, Mayor Pro Tem Linda Gair and Mayor Manuel Lozano E. ANNOUNCEMENTS F. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Introduction of newly appointed Housing Department employees, Laura Aguilera, Housing Specialist I; John Clark, Housing Inspector and Nancy Garcia, Administrative Clerk • Introduction of newly appointed Police Department employees, Joseph Cota, Police Officer; and Rosa Esparza, Dispatcher • Oath of Office & Certificates of Appointment presented to newly appointed Planning Commissioners Monica Garcia and Gloria Gonzalez • A Proclamation Proclaiming March 18 -22, 2002, as Adult and Community Education Week • Certificates of Recognition presented to the recently elected 2002 -03 Filipino American Alliance U.S.A. Officers Agenda — March 6, 2002 Page 2 CITY COUNCIL PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. MINUTES (610 -40) Approve minutes of February 20, 2002 (Study & Regular) B. CLAIMS AND DEMANDS (300 -30) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -029 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK ". Councilman Bill Van Cleave abstains on all warrants to Mr. Bill's Hardware (financial conflict of interest) C. CLAIM REJECTION — STEPHANIE CARDONA (00 031A) (170 -70) Recommendation: Reject the claim of Stephanie Cardona (00 031A) and direct staff to send the appropriate notice of rejection to claimant. D. REQUEST TO CARRY OVER FUNDS OF ENERGY CONSERVATION PROJECT FROM FY 2000 -01 TO FY 2001 -02 (330 -20) Recommendation: 1) Approve the balance of Energy Conservation Funds to carry over to the current fiscal year; and 2) Direct the Finance Director to pay the balance of $17,289 to Global Energy. E. AWARD OF CONTRACT FOR THE CONSTRUCTION OF 2001 -2002 CDBG SIDEWALK PROJECT, CIP 863 (600 -30) Recommendation: 1) Award the contract to Gentry Brothers in the amount of $186,895 for the Construction of CDBG Sidewalk Project, CIP 863; 2) Authorize the Mayor to execute the Agreement; and 3) The City has received a good bid for the construction of sidewalk therefore staff requests that the City Council authorize the Director of Public Works to tranfer $25,000 from CIP 862 (CDBG Street Improvement) to CIP 863 (CDBG Sidewalk Project); and 4) Authorize the Director to add any additional sidewalks in an amount not to exceed $225,000. Agenda — March 6, 2002 Page 3 F. AWARD OF CONTRACT FOR THE CONSTRUCTION OF TRAFFIC SIGNAL AT FRAZIER STREET AND EARL AVENUE, CIP 876 (600 -30) Recommendation: 1) Award the contract to C.T. & F, Inc., in the amount of $91,901 for the Construction of Traffic Signal at Frazier Street and Earl Avenue, CIP 863; 2) Authorize the Mayor to execute the Agreement; 3) Appropriate an additional $8,000 of Gas Tax funds for contingency; and 4) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. G. AWARD OF CONTRACT FOR THE CONSTRUCTION OF 2001 -2002 CDBG STREET IMPROVEMENT PROJECT, CIP 862 (600 -30) Recommendation: 1) Award the contract to All American Asphalt in the amount of $475,479 for the Construction of 2001 -2002 Street Improvements, Project, CIP 862; 2) Authorize the Mayor to execute the Agreement; 3) Authorize the transfer of $25,000 to the CDBG Sidewalk Project; 4) Authorize the Director of Public Works to add streets so that the balance of funds is utilized; and 5) Since the City received a low bid, staff requests that the City Council authorize the Director of Public Works to execute any change orders necessary during the construction in an amount not to exceed fifteen percent (15 %) of the original contract amount. H. APPROVAL OF CHANGE ORDER FOR AB2928 STREET IMPROVEMENT PROJECT, CIP 875 (600 -30) Recommendation: Appropriate additional AB2928 funds in the amount of $48,000 for the construction of AB2928 Street Improvement Project, CIP 875. AWARD OF CONTRACT FOR ASSESSMENT ENGINEERING SERVICES FOR THE PARK MAINTENANCE ASSESSMENT AND LIGHTING AND LANDSCAPING ASSESSMENT DISTRICTS (See Items 1 -J & 1 -K) (600 -30) Recommendation: Award the contract to Berryman & Henigar in the amount of $25,372 for the development of the Annual Lighting and Landscaping and Park Maintenance Assessment Districts reports and Proposition 218 proceedings for Fiscal Year 2002 -2003. J. RESOLUTION ADOPTING A CITY -WIDE LIGHTING AND LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2002 -2003 (See Items 1 -1 & 1 -K) (360 -30) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -027 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, INITIATING PROCEEDINGS FOR THE 2002 -2003 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LIGHTING AND LANDSCAPING MAINTENANCE DISTRICT, AND ORDERING THE PREPARATION OF A REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA." Agenda — March 6, 2002 Page 4 K. RESOLUTION ADOPTING A CITY -WIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2002 -2003 (See Items 1 -1 & 1 -J) (360 -30) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -028 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, INITIATING PROCEEDINGS FOR THE 2002 -2003 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK, PARK MAINTENANCE DISTRICT, AND ORDERING THE PREPARATION OF A REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA." L. APPOINTMENT OF TWO MEMBERS OF THE CITY COUNCIL TO REPRESENT THE CITY OF BALDWIN PARK ON THE CITY OF WEST COVINA PAROLE OFFICE SUBCOMMITTEE (610 -80) Recommendation: Appoint two members as representatives of the City of West Covina Parole Office Subcommittee. 2. PUBLIC HEARINGS — NONE 3. REPORTS OF OFFICERS A. HOUSING COMMISSION APPOINTMENT (110 -20) Recommendation: City Council either: 1) Take nominations and appoint a member to office No. 7 of the Housing Commission and adopt Resolution No. 2002 -030 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION NO. 2001 -092 APPOINTING TO OFFICE NO. 7 (TENANT COMMISSIONER) OF THE HOUSING COMMISSION WITH A TERM EXPIRING ON JUNE 30, 2003;" or 2) Should the Council desire to conduct interviews of the applicants, the Council is requested to provide staff direction on the manner in which to proceed with the interview process. B. APPROVE THE APPROPRIATION OF AB 1693 FOR SPECIFIC PROGRAMS PROVIDED BY THE BALDWIN PARK CHAMBER OF COMMERCE (330 -20) Recommendation: 1) Approve the appropriation of $6,700 in AB 1693 funds for resource and green team services provided by the Baldwin Park Chamber of Commerce for the remainder of FY 2001 -02; and 2) Direct staff to include funding for both programs in the FY 2002 -03 budget. C. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 93, SECTION 93.06 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO THE ISSUANCE OF PERMITS FOR THE SALE OF FIREWORKS (640 -20) Recommendation: Waive further reading, read by title only and introduce for first reading Ordinance No. 1185 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 93, SECTION 93.06, OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO THE ISSUANCE OF PERMITS FOR THE SALE OF FIREWORKS." Agenda — March 6, 2002 D. REQUEST FOR ADDITIONAL APPROPRIATION DOWNTOWN STREET MARKET PROGRAM Page 5 REGARDING THE (600 -30) Recommendation: Approve an appropriation pursuant to 11th Hour Productions Contract, as set forth in staff report. 4. COUNCIL STAFF REQUESTS AND COMMUNICATIONS A. REQUEST FROM COUNCILMEMBER PACHECO FOR DISCUSSION OF COUNCIL REPRESENTATION ON THE LEAGUE OF CALIFORNIA CITIES, LOS ANGELES COUNTY DIVISION. 5. CLOSED SESSION 6. ADJOURN COMMUNITY REDEVELOPMENT AGENCY PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 2. 3 A. MINUTES (450 -10) Recommendation: Approve minutes of February 20, 2002. B. WARRANTS AND DEMANDS Recommendation: Approve Warrant Register No. 548. PUBLIC HEARINGS - NONE REPORTS OF OFFICERS A. MARKETING THE TWO (2) DOWNTOWN SITES — QUALIFICATIONS, OPPORTUNITY BLOCK AND PARK (Carried over from February 27, 2002) (300 -30) REQUEST FOR AND RIDE LOT (450 -20) Recommendation: Review and approve the Request for Qualifications for both sites and authorize staff to mail out Request for Qualifications to development firms. 4. AGENCY / STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN Agenda — March 6, 2002 Page 6 CERTIFICATE OF POSTING I, Rosemary M. Ramirez, Chief Deputy City Clerk of the City of Baldwin Park, certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted not less than 72 hours prior to said meeting. Dated this 28th day of February, 2002. Original Signed Rosemary M. Ramirez, CMC Chief Deputy City Clerk Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108, or via e-mail at rramirez _baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)