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Home My WebLink About2002 10 16 AgendaCITY OF BALDWIN PARK STUDY SESSION AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY OCTOBER 16, 2002 6:00 P.M. COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWI N PARK, CALIFORNIA 91706 PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CLOSED SESSION A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Property: 3145 Baldwin Park Blvd. Negotiating Parties: Agency Negotiating with The Charles Company Agency Negotiators: Dayle Keller and Arnold Alvarez - Glasman Under Negotiation: Terms and Conditions of Disposition and Development Agreement B. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9(a)) Name of Case: John Montgomery vs. City of Baldwin Park C. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Title: Community Development Director Agenda — October 16, 2002 Page 2 2. REPORTS OF OFFICERS A. PROPERTY BASED BUSINESS IMPROVEMENT DISTRICT — DOWNTOWN MAIN STREET VISIONS (VAULT) Recommendation: Approve one of the following: 1) Place the issue of forming a property -based business improvement district on hold indefinitely; or 2) Abandon the project completely. 3. ADJOURN CITY OF BALDWIN PARK REGULAR MEETING AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY HOUSING & FINANCING AUTHORITY OCTOBER 16, 2002 7:00 PM COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWI N PARK A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE D. ROLL CALL: COUNCILMEMBERS: Linda Gair, Ricardo Pacheco, Bill Van Cleave, Mayor Pro Tem Marlen Garcia and Mayor Manuel Lozano E. ANNOUNCEMENTS F. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Award of Appreciation presented to former Community Development Director Rick Forintos for his contributions to the City of Baldwin Park • Proclamation proclaiming October 20 -26, 2002 as National Childhood Lead Poisoning Prevention Week CITY COUNCIL PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. Agenda — October 16, 2002 Page 2 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. MINUTES (610 -40) Approve minutes of October 2, 2002 (Regular). B. CLAIMS AND DEMANDS (300 -30) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -094 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK ". Councilman Bill Van Cleave abstains on all warrants to Mr. Bill's Hardware (financial conflict of interest). C. TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER, 2002 (320 -20) Recommendation: Receive and File D. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF 2002 -03 CDBG SIDEWALK PROJECT, CIP 863 (600 -40) Recommendation: Approve the plans and specifications and authorize staff to solicit bids for the construction phase. E. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT BALDWIN PARK BOULEVARD AND CALAIS STREET, CIP 881 (600 -40) Recommendation: Approve the plans and specifications and authorize staff to solicit bids for the construction phase. F. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT RAMONA BOULEVARD AND MONTEREY AVENUE, CIP 882 (600 -40) Recommendation: Approve the plans and specifications and authorize staff to solicit bids for the construction phase. Agenda — October 16, 2002 Page 3 G. AWARD OF CONTRACT FOR THE DESIGN OF 2002 -03 LITTLE LEAGUE IMPROVEMENTS, CIP 724 (600 -40) Recommendation: 1) Award the contract to David Volz Design, in the amount of $18,400 for the design of 2002 -03 Little League Improvements, CIP 724; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. H. AWARD OF CONTRACT FOR THE CONVERSION OF EQUIPMENT ON POLICE PATROL VEHICLES (600 -30) Recommendation: 1) Award the contract to Pursuit Technology, Inc., in the amount of $12,433.71 for the conversion of equipment on Police patrol vehicles; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. APPROVAL TO PURCHASE VEHICLES AND WAIVE FORMAL BID PROCEDURES (920 -30) Recommendation: 1) Waive formal bidding procedures and authorize staff to solicit informal bids for the purchase of seven (7) 2003 Police Department vehicles, and one (1) 2003 4 -door sedan for the Housing Director (requires 415 vote); and 2) Authorize the appropriation of $171,493 for the leasing of these vehicles. J. RESOLUTION CALLING AN ELECTION TO BE HELD MARCH 4, 2003; AND A RESOLUTION REQUESTING COUNTY SERVICES FOR THE ELECTION (630 -20) Recommendation: Waive further reading, read by title only and adopt the resolutions as follows: 1) Resolution No. 2002 -092 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 4, 2003, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES;" and 2) Resolution No. 2002 -093 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 4,2003." Agenda — October 16, 2002 Page 4 K. APPROVAL OF AGREEMENT FOR ELECTION CONSULTANT SERVICES - MARTIN & CHAPMAN CO. (600 -30) Recommendation: 1) Approve a Consultant Services Agreement with Martin & Chapman Co., in an amount not to exceed $36,319.07 for the purpose of providing election consulting related services; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Chief Executive Officer to execute any necessary amendments to the proposal for the March, 2003 election, not to exceed ten percent (10 %) of the original contract amount. L. APPROVAL OF A CONSULTING AGREEMENT FOR ABSENTEE BALLOT PROCESSING — MARJORIE WAHLSTEN (600 -30) Recommendation: Approve an Agreement with the Marjorie Wahlsten in an amount not to exceed $12,000 to assist with the absentee ballot process; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Chief Executive Officer to execute any necessary amendments to the Agreement, not to exceed ten percent (10 %) of the original contract amount. M. RESOLUTION AMENDING THE MEMORANDUM OF UNDERSTANDING WITH L.A. IMPACT (600 -30) Recommendation: 1) Waive further reading, read by title only and adopt Resolution No. 2002 -096 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING AN AMENDED AND RESTATED MOU AUTHORIZING L.A. IMPACT TO ALSO TARGET, INVESTIGATE AND PROSECUTE INDIVIDUALS WHO ENGAGE IN TERRORISM;" and 2) Approve the Memorandum of Understanding with L.A. Impact and direct the Mayor to execute Agreement N. SALARY RESOLUTION AMENDING BASIC SALARY PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK (700 -20) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -095 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION 2002 -086 A BASIC SALARY PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK (Personnel /Risk Manager; Chief Executive Officer; Finance Director)." Agenda — October 16, 2002 Page 5 2. SET MATTERS —PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered 'to the City Clerk and /or City Council at or prior to the public hearing. A. ORDINANCE ADOPTING 2001 CALIFORNIA BUILDING CODE, TITLE 24 OF THE CALIFORNIA CODE OF REGULATIONS (430 -30) Recommendation: Following public hearing, waive further reading, read by title only and introduce for first reading Ordinance No. 1194 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CERTAIN SECTIONS OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO THE ADOPTION OF NEW UNIFORM CODES." B. ORDINANCE RE- ADOPTING BALDWIN PARK MUNICIPAL CODE SECTION 150.003(A) — 1999 LOS ANGELES COUNTY CODE (BUILDING) TITLE 26 VOLUME I & II AMENDMENTS (430 -30) Recommendation: Following public hearing, waive further reading, read by title only and introduce for first reading Ordinance No. 1195 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 150.003 (A -1) OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO THE UNIFORM BUILDING CODE." 3. REPORTS OF OFFICERS A. DISCUSSION OF THE MID -SAN GABRIEL VALLEY CONSORTIUM REPRESENTATION (610 -80) Recommendation: Discuss the status and representation on the Mid -San Gabriel Valley Consortium and provide direction for further action as deemed appropriate. B. TRAFFIC COMMITTEE (Tabled from October 2, 2002) (590 -90) Recommendation: 1) Allow the Traffic Committee to continue in its present form and make decisions on major traffic related issues; 2) Authorize the Director of Public Works to use his judgment in resolving minor traffic requests like painting curbs, crosswalks, striping, stop signs on safe route to school; and 3) If request for continuance, direct staff to bring back after all Councilmembers input has been received. C. UPDATE ON THE STATUS OF THE ADELPHIA CABLE FRANCHISE AGREEMENT (VAULT) Recommendation: Authorize staff to resume negotiations with Adelphia and take the steps as recommended and outlined in staff report dated October 16, 2002. Agenda — October 16, 2002 Page 6 D. ORDINANCE AMENDING SECTION 130.43 OF CHAPTER 130 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO POLICE ENFORCEMENT OF LOUD OR UNRULY ASSEMBLAGES (530 -60) Recommendation: Waive further reading, read by title only and introduce for first reading Ordinance No. 1196 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 130.43 OF CHAPTER 130 OF THE BALDWIN PARK MUNICIPAL CODE TO PROVIDE FOR POLICE ENFORCEMENT OF LOUD OR UNRULY ASSEMBLAGES." E. MASTER LEASE AGREEMENT FOR CAPITAL ACQUISITIONS (600 -30) F G Recommendation: Approve a Master Lease Agreement with the Sun -Trust Leasing Corporation, a Public Financing Group for the purchase of Capital Equipment and authorize the Finance Director to finalize the Agreement and prepare the appropriate documents for the Mayor's signature. PERSONNEL COMMISSION APPOINTMENT TO FILL THE UNEXPIRED VACANCY OF OFFICE NO. 1 (TRINA DEPEDRO) (110 -20) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -097 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION TO OFFICE NO. 1, OF FOR THE UN- EXPIRED TERM TO NO. 2002 -056 APPOINTING THE PERSONNEL COMMISSION JUNE 30, 2004." INFORMATION TECHNOLOGY NEEDS ASSESSMENT AND MASTER PLAN (VA U LT) Recommendation: Approve the Request for Proposals for an Information Technology Evaluation and Needs Assessment and a Five -year Master Plan to be performed by an independent consultant. 4. COUNCIL STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN COMMUNITY REDEVELOPMENT AGENCY PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. Agenda — October 16, 2002 Page 7 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. MINUTES (450 -10) Recommendation: Approve minutes of October 2, 2002. B. WARRANTS AND DEMANDS (300 -30) Recommendation: Approve Warrant Register Nos. 562 and 563. C. AWARD OF CONTRACT FOR THE DEMOLITION OF THE QUEEN'S LODGE MOTEL IN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA, PROJECT NO. 2002 -02 (600 -50) Recommendation: 1) Award the contract to Pena Grading and Demolition, Inc., in the amount of $107,850 for the demolition of the Queen's Lodge Motel in the Sierra Vista Redevelopment Project Area, Project No. 2002- 02; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. 2. PUBLIC HEARINGS - NONE 3. REPORTS OF OFFICERS - NONE 4. AGENCY / STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN HOUSING & FINANCING AUTHORITY PUBLIC COMMUNICATIONS FIVE (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the Authorities and will be approved with one motion. There will be no separate discussion of these items unless a Member so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. MINUTES (460 -10) Recommendation: Approve minutes of September 18, 2002. Agenda — October 16, 2002 Page 8 2. PUBLIC HEARINGS - NONE 3. REPORTS OF OFFICERS A. MONTHLY STATUS REPORTS (460 -10) Recommendation: Receive and file. B. APPROVAL FOR HOUSING DEPARTMENT PERSONNEL UPGRADES: HOUSING PROGRAMS COORDINATOR AND REHABILITATION HOUSING SPECIALIST (700 -20) Recommendation: Approve the two upgrades and direct the Housing Director to proceed with the hiring process. C. MCNEILL MANOR FLAT RENT OPTION (VAULT) Recommendation: Approve a flat rent of $675 for the McNeill Manor Apartment units effective November 1, 2002, as required by the Department of Housing and Urban Development. 4. AGENCY / STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN CERTIFICATE OF POSTING I, Rosemary M. Ramirez, Chief Deputy City Clerk of the City of Baldwin Park, certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted not less than 72 hours prior to said meeting. Dated this 10th day of October 2002. Rosemary M. Ramirez, CMC Chief Deputy City Clerk Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108, or via e-mail at rramirez p_baldwinpark. com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)