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Home My WebLink About2002 11 20 AgendaCITY OF BALDWIN PARK STUDY SESSION AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY NOVEMBER 20, 2002 6:00 P.M. COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWI N PARK, CALIFORNIA 91706 PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Title: Community Development Director B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957) Title: Chief of Police 2. ADJOURN CITY OF BALDWIN PARK REGULAR MEETING AGENDA CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY HOUSING & FINANCING AUTHORITY NOVEMBER 20, 2002 7:00 PM COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWI N PARK A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE D. ROLL CALL: COUNCILMEMBERS: Linda Gair, Ricardo Pacheco, Bill Van Cleave, Mayor Pro Tem Marlen Garcia and Mayor Manuel Lozano E. ANNOUNCEMENTS F. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Introduction of newly appointed Personnel /Risk Manager Leslie Patterson • Award of Appreciation presented to Dr. Hernandez for his participation in the Baldwin Park Improvement District program CITY COUNCIL PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. Agenda — November 20, 2002 Page 2 A. MINUTES (610 -40) Recommendation: Approve minutes of November 6, 2002 (Study and Regular). B. CLAIMS AND DEMANDS (300 -30) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -105 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK ". Councilman Bill Van Cleave abstained on all warrants to Mr. Bill's Hardware (financial conflict of interest). C. TREASURER'S REPORT FOR THE MONTH OF OCTOBER, 2002 (320 -20) Recommendation: Receive and File. D. CLAIM REJECTION — GILDARDO GARCIA III (01 016A) (170 -70) Recommendation: Reject the claim of GILDARDO GARCIA III (01 016A) and direct staff to send the appropriate notice of rejection to claimant. E. RESOLUTION ADOPTING VACATION OF GARVEY AVENUE LOCATED BETWEEN BIG DALTON AVENUE AND MERCED AVENUE, V1 -2002 AND SET DATE FOR PUBLIC HEARING (670 -40) Recommendation: 1) Waive further reading read, by title only and adopt Resolution No. 2002 -103 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, DECLARING ITS INTENTION TO VACATE A PORTION OF STREET RIGHT -OF -WAY ON GARVEY AVENUE BETWEEN BIG DALTON AVENUE AND MERCED AVENUE, PROJECT V1- 2002;" and 2) Set a public hearing on January 15, 2003, which will allow sufficient time for proper notification. F. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE INSTALLATION OF PLAY EQUIPMENT AT THE DAY CARE CENTER (600 -30) Recommendation: 1) Approve the plans and specifications and authorize staff to solicit bids for the installation of play equipment; and 2) Authorize the City Clerk to advertise said project. Agenda — November 20, 2002 Page 3 G. AWARD OF CONTRACT FOR THE INSTALLATION OF TRAFFIC SIGNALS AT RAMONA BOULEVARD AND MONTEREY AVENUE AND BALDWIN PARK BOULEVARD AND CALAIS STREET, CIP 881 AND CIP 882 (600 -30) Recommendation: 1) Award the contract to L.A. Signal in the amount of $141,975 for the installation of traffic signals at Ramona Boulevard and Monterey Avenue and Baldwin Park Boulevard and Calais Street, CIP 881 & 882; 2) Authorize the Mayor to execute the Agreement; 3) Authorize the City Clerk to process the Agreement; and 4) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. H. ANNUAL STATEMENT OF INVESTMENT POLICY (320 -10) Recommendation: Receive and file. AWARD OF CONTRACT FOR THE CONSTRUCTION OF THE 2002 -03 CDBG SIDEWALK PROJECT, CIP 863 (600 -30) Recommendation: 1) Award the contract to Gentry Brothers, Inc., in the amount of $116,066.20 for the Construction of the 2002 -03 CDBG Sidewalk Project, CIP 863; 2) Authorize the Mayor to execute the Agreement; and 3) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. J. SALARY RESOLUTION AMENDING BASIC SALARY PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK (700 -20) Recommendation: Waive further reading, read by title only and adopt Resolution No. 2002 -107 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING RESOLUTION 2002 -102 A BASIC SALARY PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK (Director of Recreation and Community Services)." K. AMENDMENT TO THE JOINT POWERS AGREEMENT WITH INDEPENDENT CITIES LEASE FINANCING AUTHORITY (ICLFA) (600 -30) Recommendation: 1) Approve Amendment No. 3 to the Joint Powers Agreement with Independent Cities Lease Financing Authority (ICLFA); 2) Waive further reading read by title only and adopt Resolution No. 2002- 106 entitled, " A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING AMENDMENT NO. 3 TO THE JOINT POWERS AGREEMENT CREATING THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY AND PROVIDING OTHER MATTERS PROPERLY RELATING THERETO;" and 3) Authorize the Mayor to execute the Agreement. Agenda — November 20, 2002 Page 4 L. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH SYLVIA SCHARF FOR CONSULTING SERVICES WITHIN THE PLANNING DIVISION (600 -30) Recommendation: Approve a Professional Services Agreement with Sylvia Scharf, in an amount not to exceed $45,000 for the purpose of providing consultant services within the Planning Division and authorize the Mayor to execute the Agreement. M. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO ADVERTISE AND SOLICIT BIDS FOR THE INSTALLATION OF A LIGHTING SYSTEM AT BASEBALL LITTLE LEAGUE FIELDS, CIP 724 (600 -30) Recommendation: Approve the plans and specifications and authorize staff to solicit bids for the construction phase of this project. 2. SET MATTERS —PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered 'to the City Clerk and /or City Council at or prior to the public hearing. A. PUBLIC HEARING FOR USE OF THE 2002 LOCAL LAW ENFORCEMENT BLOCK GRANT ( LLEBG) FUNDS (390 -35) Recommendation: Conduct Public Hearing pursuant to the special conditions of the 2002 Local Law Enforcement Block Grant process and authorize staff to continue with the LLEBG process. B. PUBLIC HEARING REQUESTING APPROVAL OF A COMPREHENSIVE GENERAL PLAN UPDATE AND ADOPTION OF A CITYWIDE ENVIRONMENTAL IMPACT REPORT; CASE NO.: AGP -104; LOCATION: CITYWIDE; APPLICANTS: CITY OF BALDWIN PARK (420 -25) Recommendation: Following public hearing, waive further reading, read by title only and adopt Resolution No. 2002 -104 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A COMPREHENSIVE GENERAL PLAN AMENDMENT, ADOPTING THE FINDINGS OF FACT AND STATEMENT OF OVERRIDING CONSIDERATIONS AND CERTIFYING THE ENVIRONMENTAL IMPACT REPORT (APPLICANT: CITY OF BALDWIN PARK; LOCATION CITYWIDE; CASE NO.: AGP- 104." 3. REPORTS OF OFFICERS A. APPROVAL OF A CONSULTANT SERVICES AGREEMENT FOR UPDATING THE CITY'S ZONING CODE AND DESIGN GUIDELINES — COTTON /BRIDGES & ASSOCIATES (600 -30) Recommendation: Approve a Consultant Services Agreement with the Cotton /Bridges & Associates in an amount not to exceed $140,587 for updating of City's Zoning Code and Design Guidelines and authorize the Mayor to execute the Agreement. Agenda — November 20, 2002 Page 5 B. STATUS OF PARK MAINTENANCE ASSESSMENT DISTRICT FUNDS p69 -�9) (360 -80) Recommendation: Receive and file. C. AWARD OF CONTRACT FOR CITYWIDE LANDSCAPING SERVICES (Continued from November 6, 2002 City Council Meeting) (600 -30) Recommendation: 1) Award the contract to Mariposa Horticultural Enterprises, Inc., in the amount of $113,679 per year which includes appropriation of $20,000 from Prop "A" Park grant funds for the Little League field maintenance; 2) Authorize the Finance Director to appropriate said funds; 3) Authorize the Mayor to execute the Agreement; and 4) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. D. ORDINANCE AMENDING SECTION 122 OF THE BALDWIN PARK MUNICIPAL CODE TO PROVIDE FOR SAFER VENDING FROM VEHICLES (530 -60) Recommendation: Waive further reading, read by title only and introduce for first reading Ordinance No. 1199 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 122 OF THE BALDWIN PARK MUNICIPAL CODE TO PROVIDE FOR SAFER VENDING FROM VEHICLES." E. APPROVAL OF DEPARTMENT REQUESTS FOR PERSONNEL RECLASSIFICATIONS (700 -20) Recommendation: Authorize staff to implement the recommended staffing reclassifications. 4. COUNCIL STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN COMMUNITY REDEVELOPMENT AGENCY PUBLIC COMMUNICATIONS Five (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. Agenda — November 20, 2002 Page 6 A. MINUTES (450 -10) Recommendation: Approve minutes of November 6, 2002. B. WARRANTS AND DEMANDS (300 -30) Recommendation: Approve Warrant Register No. 565. 2. PUBLIC HEARINGS - NONE 3. REPORTS OF OFFICERS A. CONCEPTUAL APPROVAL FOR THE INSTALLATION OF A WIRELESS COMMUNICATION TOWER WITHIN THE OS, OPEN SPACE ZONE; (CENTRAL BUSINESS DISTRICT REDEVELOPMENT PROJECT AREA); LOCATION: 4100 BALDWIN PARK BOULEVARD (MORGAN PARK); APPLICANT: MAREE HOEGER, REPRESENTING CINGULAR WIRELESS; CASE NO.: PR -02 -29 (450 -20) Recommendation: Modify the Agency's original approval provided at the November 6, 2002 meeting and conceptually approve the installation of a wireless communication facility located at 4100 Baldwin Park Boulevard (Morgan Park) in the form of Option A — a sixty -five (65) foot tall multi - carrier mono -pine, subject to Cingular Wireless and the City of Baldwin Park reaching a lease agreement. 4. AGENCY / STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN HOUSING & FINANCING AUTHORITY PUBLIC COMMUNICATIONS FIVE (5) minute speaking time limit "No action or discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (GC §54954.2) Si desea hablar acerca de cualquier tema, esta sera su oportunidad. Por favor pasa adelante. Un interprete estara presente. 1. CONSENT CALENDAR All items listed are considered to be routine business by the Authorities and will be approved with one motion. There will be no separate discussion of these items unless a Member so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. MINUTES (460 -10) Recommendation: Approve minutes of October 16, 2002. Agenda — November 20, 2002 Page 7 B. RESOLUTION APPROVING THE PUBLIC HOUSING MAINTENANCE PLAN FOR MCNEILL MANOR PUBLIC HOUSING UNITS (460 -50) Recommendation: Waive further reading, read by title only and adopt Resolution No. HA 2002 -004 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK APPROVING THE PUBLIC HOUSING MAINTENANCE PLAN." C. RESOLUTION APPROVING ADMISSIONS AND CONTINUED OCCUPANCY POLICY FOR PUBLIC HOUSING (460 -50) Recommendation: Waive further reading, read by title only and adopt Resolution No. HA 2002 -005 entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK APPROVES THE PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY POLICY." D. ENERGY AUDIT AND UTILITY SURVEY FOR MCNEILL MANOR PUBLIC HOUSING UNITS (460 -90) Recommendation: Receive and file. E. AWARD OF CONTRACT FOR THE MINOR PHYSICAL IMPROVEMENTS OF ALL MCNEILL MANOR PUBLIC HOUSING UNITS (600 -30) Recommendation: 1) Award the contract to Barrow Construction Company, Inc., in the amount of $16,266 for minor physical improvements to the 12 McNeill Manor units of public housing; 2) Authorize the Chairman to execute the Agreement; and 3) Authorize the Director of Housing to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. 2. PUBLIC HEARINGS — NONE 3. REPORTS OF OFFICERS A. MONTHLY STATUS REPORTS (460 -10) Recommendation: Receive and file. 4. AGENCY / STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION 6. ADJOURN Agenda — November 20, 2002 CERTIFICATE OF POSTING Page 8 I, Kathleen R. Sessman, Deputy City Clerk of the City of Baldwin Park, certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted not less than 72 hours prior to said meeting. Dated this 14th day of November 2002. Kathleen R. Sessman Deputy City Clerk Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at 626.960.4011, ext. 108, or via e-mail at rramirez@baldwinpark.com In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at 626.960.4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11)