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HomeMy WebLinkAbout2000 09 22 CCAGENDA FOR THE ADJOURNED MEETING OF THE CITY OF BALDWIN PARK CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY HOUSING & FINANCING AUTHORITY SEPTEMBER 22, 2000 - 8:30 A.M. CITY HALL 14403 E. PACIFIC AVENUE, ROOM 307 BALDWIN PARK, CALIFORNIA 91706 PUBLIC COMMUNICATIONS Five (5) MINUTE MAXIMUM SPEAKING TIME LIMIT "No Action or Discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons... ". (Government Code §54954.2) Si desea hablar acerca de cualquier tema, per favor, pase adelante durante Communicacion Oral. Un interprete estara presente. 1. REPORTS OF OFFICERS A. Proposed Budget Workshop - FY 2000 -01 1. LETTER OF INTENT TO PROCEED TO PREPARE A COMPREHENSIVE ENGINEERING ANALYSIS FOR IMPLEMENTING AN ENERGY EFFICIENCY PROGRAM - VIRON ENERGY Recommendation: Approve the Letter of Intent to authorize Viron Energy Services to proceed to prepare a Comprehensive Engineering Analysis (CEA) proposal for implementing an energy efficiency program; and authorize the Chief Executive Officer to execute the Letter of Intent. 2. Continue discussions /presentation of proposed 2000 -01 budget. 2. ADJOURN No other matters will be discussed. CERTIFICATE OF POSTING I, Rosemary M. Ramirez, Deputy City Clerk of the Cty of Baldwin Park, certify under al of erjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bul €etin board a %Vui ed b state law. Rosemary M. Rar it uty City Clerk COPIES OF STAFF REPORTS AND SUPPORTING DOCUMENTATION. PERTAINING T A ITEM ON THIS AGENDA IS AVAILABLE FOR PUBLIC INSPECTION AT CITY HALL. FOR FURTHER INFORMATION REGARD NG AGENDA ITEMS, CONTACT THE FINANCE DIRECTOR AT (626) 960 -4011, ext. 110. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management, (626) 960 -4011, Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 36.102.104 ADA Title 1I). 0CITY OF BALDWIN PARK BALDWIN P A.R�K TO: Mayor and City Council FROM: Shafique Naiyer, Interim Director of Public Works DATE: September 22, 2000 CITY COUNCIL AGENDA SEP 2 2 2000 ITEM NO. I _ A - STAFF REPORT SUBJECT: APPROVAL OF A LETTER OF INTENT TO PROCEED TO PREPARE A COMPREHENSIVE ENGINEERING ANALYSIS FOR IMPLEMENTING AN ENERGY EFFICIENCY PROGRAM (Tabled from the Meeting of May 17, 2000) F: . w . This report requests that the City Council authorize staff to enter into an agreement with Viron Energy Services for the design of an Energy Efficiency Program. BACKGROUND At the City Council meeting of May 17, 2000, the City Council requested that this matter be tabled and that it be considered as part of a decision package. In early 1992 the City entered into an Energy Retrofit Program with Honeywell, Inc. which was implemented in a timely fashion and with minimum disruption and was funded through utility savings and operational funds. We now have the opportunity to investigate other energy replacement opportunities that were not available or needed on the last phase. In particular: 1. Traffic signal retrofit 2. Electrical generator upgrades 3. Mechanical energy retrofits 4. Utility bill analysis DISCUSSION In FY2000 -2001 budget, the staff has identified items, estimated cost $324,700, which need to be replaced (see Exhibit B). If we replace these items under Viron's Energy Saving Program, the City does not have to use its much needed funds. The Design/ Build Energy Retrofit Program is a program that allows City staff and Viron Energy services the opportunity to co- author an energy retrofit program designed to be almost self - funding through utility company incentives, savings in operational and utility budgets. The program does require a small percentage of up front capital expenditure. However if Viron is able to develop a self funding program (other than a small percentage of up front capital expenditure cost) that meets all the conditions of the Letter of Intent and the City decides not to implement the program, the City's only obligation would be to reimburse Viron Energy Services for time and material for the engineering analysis not to exceed $12,600. If Viron is unable to develop a self - funding program the engineering costs will be borne by Viron Energy Services. There is a possibility of a rebate of approximately $6,000 from the Southern California Gas Company. In that case the net cost to the City would be only $6,600. Viron Energy Services delivers this program on a design /build basis. All elements of engineering design, materials, equipment, project management and auditing will be included in the proposal and will not cost the City any up front expenses except the design fee of $12,600, only if the City decides not to use Viron Energy Services. The cost of the project will be paid through savings in the energy cost. The method of purchase for the program is through a negotiated, sole source contract with Viron Energy Services, a process which is in compliance with the California Government Code. Chapter 3.2, Section 4217.12 of this code provides the authority to enter into energy services contracts. Bids are not a requirement of an energy conservation contract that is self - funding. This program will not affect Honeywell's Maintenance Contract. Most of Viron Energy Services staff have worked for and with Honeywell and the City staff expects Viron to work with Honeywell and the utility companies during the investigation and preparation of the Comprehensive Engineering Analysis. Staff wants to bring to the City Council's attention that City Hall elevators need to be repaired as soon as possible because of their potentially unsafe condition. The estimated cost of this repair is $100,000. This is a part of Viron's Program. The City has to pay from its own fund if Viron's Program is not approved. Recently there has been a lot of discussion in the press about deregulation of electrical service in California by 2002. Energy costs are expected to rise very significantly (see attached). Having efficient equipment will be a great help to keep this energy cost down. FISCAL IMPACT $12,600 for engineering services payable only if the City decides not to implement the program developed by Viron Energy Services. Potential savings in the annual Honeywell HVAC maintenance contract are possible by lowering the overall costs for maintenance services by accounting for the replacement of HVAC equipment (Letter from Honeywell attached), A small percentage of up front capital expenditure cost estimated to be $30,000 to $45,000 per year will be budgeted each year and the balance will be financed through energy savings and savings in operational costs. RECOMMENDATION Staff recommends that the City Council: 1. Approve the Letter of Intent to authorize Viron Energy Services to proceed to prepare a Comprehensive Engineering Analysis (CEA) proposal for implementing an energy efficiency program, and 2. Authorize the Chief Executive Officer (CEO) to execute the attached "Letter of Intent to Proceed" Exhibit A. Includes a list of projects that will be funded by this project. REPORT PREPARED BY Jim Dart Public Works Supervisor S NIJ Dlvv Attachments CAstaffrptsl4.19.00 energy efficiency program wn ! "A.0- Mr. Ken Casey Viron Energy Services 150 E. Colorado Blvd. Suite 360 Pasadena, CA 91105 SUBJECT: LETTER OF INTENT Dear Mr. Casey: You are authorized to proceed to prepare a Comprehensive Engineering Analysis (CEA) including, but not limited to, emergency generator analysis, traffic signal retrofits, mechanical energy retrofits, and, . utility bill analysis, for the City of Baldwin Park. The cost of the program will be guaranteed by Viron Energy Services to be fully recoverable through both energy and operational budgets. The contract will be negotiated with Viron Energy Services in compliance with the provisions of California Government Code, Chapter 3.2, Section 4217, and Energy Conservation Contracts. Requirements: 1. The program should include, but not be limited to, emergency generator analysis, mechanical energy retrofits, traffic signal analysis, and utility bill analysis. 2. Utility company incentives, utility budget and operational budget reductions identified by this program on an annual basis will offset the annual cost of this program. 3. The cost reductions accrued over and above the guaranteed annual cost reductions are the City of Baldwin Park's to reinvest at its discretion. Upon receipt of the Letter Of Intent, Viron shall begin a Comprehensive Engineering Analysis (CEA) and contract documents. The City of Baldwin Parks' approval shall be scheduled within thirty- (30) days following Viron's submission of analysis/proposal. Should Viron provide an analysislproposal that meets the conditions outlined above and the City of Baldwin Park does not execute the Viron contract, the City of Baldwin Park will pay Viron Energy Services for time and materials for the engineering costs incurred to develop this analysis/proposal not to exceed $12,600. if Viron is unable to develop a self- funding program the engineering cost will be borne by Viron Energy Services. Sincerely, Ms. Dayle Keller Chief Executive Officer City of Baldwin Park 5E^�T BY : LA PALMA ; 5- 8- 0 ; 10;2d ; nV1NLT WLL �,r�U- � i oc��c��� a��- � ��oo�o , � Lr Hartle and building Control Honeywell Inc. 6 Center ante Dr La Palnw CA 90623 May 8, 2000 Jim Dart CITY OF B.A,LDWIN PARK 14403 E. pacific Avenue Baldwin Park, California 917€16 -4297 Subject: Service Agreement for HVAC Systems Dear .I.i= It was a pleasure to meet with you on April 19, 200, It was great to 'hear that you were pleased with the level of service that the Honeywell is providing in energy savings and maintcr=ce services. Civet' the past several years, Honeywell and the City of Baldwin .Park have fanned a partnership that has been successful in saving energy dollars. Honeywell has performed energy audits for' your facilities for energy cost- savings tracking as part of a Honeywell Performance Contract. The energy conservation measures implemented are proven successful and will continue to produce savings for many years to came. During this meeting we also discussed the strong passibility of a second phase energy saving pmgram being implemented throughViron Energy Services. I have been working with Ken Casey of'Viron on dcveloping a strategy to team-up on this-second phase to provide continuation of the Honeywel l HVAC ma.intenancc services during the term of the second phase. This teaming will provide benefits to the City by lowering the overall cost for maintenance services. Honeywell will continue to offer the same level of service we are currently providing at a lower cost by accounting for the replacement of HVAC equipment. We can do this because of the reduced repair and emergency service that will be heeded on the new equipment In addition we will be able to eliminate the current energy auditing services from our maintenance agreement which will be provided by Viron as part of the second phase, and would furtbe7r reduce our annual service agreement pricing. If you have any questions, please feel free to contact me at 7141562 -3163. Regards, HOME AND BUILDING CONTROL Mark Spangler. Service Account Specialist PrVerd w:Hr but on �'o krcyc�k��iptiw, .i09i �'arvl�urwerr EXHIBIT "B" CAPITAL EQUIPMENT REQUEST FORM Account New /or Number - Replaces _. .... Description ... -- ITEMS CAN BE DONE UNDER VIRON ENEF 127.57 5703 I R .3...-AC Units - Fad Genter 127.57 5703 R I 2 - AC Units - Senior Center 127.57.5703 N Pool Monitoring Equipment 127.57.5703 N Back -tlp Generator - Family Center 127.57 5703 N Back -up Generator Community 127.57.5703 N Back -up Generator - Senior Center I SUB-TOTAL: 100.57.5703 _ N AC Upgrade - Police Department 100-57.5703 N Elevators - _Citv Hall -- 100.57 5703 R Back- uGenerator - _CiAHall 100.57.57{}3 N Install Skylight - C;ty Yard Garage —_ ...._.... 1 SUB - TOTAL: GRAND TOTAL: FY 00 -01 Estimated Cost IGY SAVING PROGF . ....__. $ 9500,00 11 700.00 7,000.00 35, 000.00 45,000.00 35, 000.00 $__ 143,200.00 $ 10,000-00 100,000.00 70,000.00 - 1,500.00 $ 181,500.00 $ 324,700.00 NOTE: If we use Viron to replace these items, then there won't be any cost to the City. The cost wil be paid through energy savings. If we don't then we need to put these item back in the budget. PAGE 1 OF 1 ACC- 127.WK4 AM FY 01 -02 Estimated Cost TAthan we think;'Tirello says. Itcan takeyears ! d -A 1, At For consumers, higher prices. 1 investors, deregulation could be the next r' thing. B; R QUINN IRST CAME ROAD RAGE (INFURIATING TRAFFIC), THEN phone rage (incomprehensible bills), then air rage (need i even mention airports ?). For the next frustration of everyday life, I offer you "juice rage—the shock of deregulated electricity. Ifitdrives you crazy to have to figure outwhichphone company costs less, justwait until the juicemen come. You'll be asked to pick an electrical service to deliver the powerthat runts your home. nif- ferentcompanieswill offferdifferent discounts, rates and fees. And justwhen you've got it figured out, rates will change again. Boras long as you'vebeenturningon lights, you're boughtpower' from a local monopolyat rates ®lCd byyour state's public - utility commission. Novi, around half thestates are workingtoward.free- market pricing, with more states ready to jump aboard. The major utilities already face modestcompetition in New York City and much ofRhode Island, Pennsylvania, Massachusetts and New jer- sey. Texaswill deregulate in 2001 andmostofCaliforniaby 2002. Then there's San Diego, the nation's freest kilowatt market so far. Competition was supposed to bring costs down. But ascorching summer drove up demand for limited supplies ofpower, shooting free - market prices into the sky. Homeowners saw their bills double from lastsummer's levels.Af$er an outcry, government imposed temporary price caps. But consumers have seen the future, and hate it. Heatwaves also drove prices in New England and Newyork. Not ready. In some ways, the electricity markets aren't yet ready for retail competition. For example, power can't easily move around the country because of the limitations of regional grids. Price competition is modest, at best. Some utilities charge that, in the wholesale markets,, bidding has been rigged (the Federal Ener- gy Regulatory Commission is investigating). "It's like the stock market in the 1920s, before the Securities and Exchange Commis- sion was created,' says Bruce Radford, editor of Public Utilities, Fortnightly magazine in Vienna, Va. "It's the wild West:' But if, as seems likely, averageprices rise in the years ahead, deregulation woetbeto blame. Instead, we'refacingan "electricity - capacityemergency," says analyst Edward Tirello jr. ofthe invest - mentfirm Deutsche Banc Alex. Brown. For various reasons, utilities haven' tbeenbuilditngmanynewpowerplants. While they fiddled, the New Econornystartedchewing through kilowatts like a grasshopper cloud. As consumers, we're plugged into multiple phones, faxes, computers, electronic appliances and Sega games. As Netnaicks, we add to the millions of Web sites running 24/7. As busi- ness people, we're buildingvastbusiness- information and e -com- merce networks, relying on power supplies that we seem to thinly descend from heaven. "The shortage wasn't foreseen and it's worse 68 N'EWSYiVEEK SFr'TEMBER Tt, 2000 to get new power p ants approve an ur . So it seems that prices were going to rise, with orwithoutderegulation. That's going to attract new investment, which will create more supply, says Roger Conrad, editor of the Utility Forecaster newsletter. In the meantime, someone has to pay the bills. Double 0. There are two opportunities here —one for consumers, one for investors: Consumers can shop for cheaper power through pricing guides such as Wattage monitor.com (888- WATTAGE) and Energy guide.com (thencontact thecompanies, the guides direr, and aren't necessarily right). Web -based firths such as Utilitycom and Electricitychoice .com mightgetyou kilo- watts forapennyor two less thanyourlocal will arise, tar energy saving and more. efficient generation, btandarcl & Pooes index of electrical companies has risen 26.6 percenttlais year, comparedwithjust2. 3perecrnf ifi>rth&5o0indusfrials9Wlnzle <. you werehunting for high tech, utzlifies became 146uexipe tfi*' Wall Street's buy lists focus mahu otngeneiatung ®r marketing '% firms— Dynegy (up 278 percent so fart inisyear), C'alpirne (up tg'7 percent), Enron (up 96 percent) an E9 Corp. (up 76 percent), , plus stocks like Reliant Energy, Xcel Ennergy an. d Williams Cos: : You're not in these companies for dividends, you're i�z for growth. Fordividends, youwant wires companies, inatuiul -gas distribu- torsoriraditional ,integratedutiliiies stoc6li6NiSource(Wires and natural gas), Questar (gas distributo and producer), rreco (for- merlylb t mpa Electric); Nstar (Boston Edison) or GPU (nowbeing acquired. byFirstEmergy). They're adding value in otherways, says Lowell Miller, president ®f biller /Howard Investments in Wood- stock, N.Y.—through giant mergers, or spinning offunregulated units, or selling new services to their loyal customer base. Risingpriees are going to change the way we use our kilowatts. Watch for time- of- daymetering—higher rates during summer weekdays, lower rates on weekends. Maybewe'll run ourwashing machinesat night, at a discount rate. Maybe the movie theaters will turn up the thermostat (wiry is it always january in a multiplex ?). Whatever happens, don't expect deregulation to stop, says S. R. Rajan, head of utility practice at the consulting firm Stern Stewart, in New York. 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Dept./Division Name: CEO Cost Center: 02 Fiscal Year: FY 00 -01 Please state the nature and purpose of the proposed new program: The purpose of the upgrade is to provided full time clerical support for the CEO and City Council. Currently, the Executive Secretary provides support for CEO, City Council, and Redevelopment. A part time City Service worker is assigned to help the Executive Secretary. However, with the appointment of a full time CEO and redevelopment now assigned to the third floor, the workload will require two full time positions to support CEO, City Council and Redevelopment, Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description of contract services, specific machinery and equipment (capital outlay request form must be completed), etc.: The cost of the upgrade will be: Salary: $6,724.98 (Appointment to be made at Step 1 (6 mos.) and Step 2 at Step 2. Benefits: $7,843.01 Total: $14,567.99 Other factors which should be considered: Source of Funding: FY General Fund (50 %), CRA 10% (420), CRA 10% (025), $14,567.99 Housing 5% (010), Housing 5% (014), AQMD 5 %, Prop. A 5 %, Prop C 5 %, and 5% CDBG. N E_ PROGRAM REQUEST FORM Name of Program: Upgrade position of Senior Accountant to Accounting Supervisor Dept./Division Name: Finance Cost Center: 12 iscai Year- FY 00 -01 Please state the nature and purpose of the proposed new program: The purpose of the upgrade is to provide a means for continuing and enhancing the supervision in the Accounting Division of the Finance Department. The Finance Depwlrnent currently includes two separate divisions. The Accounting Division and the Information Systems and Support Services Division. Currently there are two Senior Accountant positions in the Accounting Division. One of the Senior Accountants is assianc-A to Redevelopment, Economic Development and Debt Service accounting. The other Senior Accountant currently supervises 8 full time employees that perform all the operating functions of the department. These operating functions include but are not limited to: General Ledger, Payroll, Accounts Payable, Cashiering, Investments, Budget, Purchasing, Business License, and CDBG and Housing. This employee has been with the City for 15 years and has knowledge of all operations within the department as well as other city operations. This upgrade would be consistent with providing a supervising classification in the Accounting Division similar to the position in the Information Systems and Support Services Division_ lease summarize the resources needed, i.e., number and type of employees (Change in personnel request form must be completed), description of contract Services, specific machinery and equipment (capital outlay request form must be completed), etc.: Salary range shall be $4,243 to $5,157. The upgrade will not change the employee group association and will remain in the Profession and Technical group. The annual cost of the upgrade will be: Salary: $ 2,390.00 Benefits: $ 270.00 Total: $ 2,660.00 Other factors which should be considered: Currently this employee supervises and provides direction to the Senior Accountant of the same classification. This upgrade would distinguish the supervisory role and the encompassing duties and responsibilities, which are currently being performed. Source of Funding: FY: 2000 -2001 General Fund 36% Housing 10 Prop A 5 Prop C 4 Info Sys 10 CDBG 30 Gas Tax 5 3 �1 lau NEW PROGRAM REQUEST FORM >� V3ALDWIN .'-A, R, K Name of Position: Executive Secretary to Replace Sharon Thompson Dept. /Division Name: Community Development Cost Center: 41 Fiscal Year: 00 -01 Please state the nature and purpose of the proposed position: Prior to the CEO coming on board, the prior Community Development Executive Secretary was Sharon Thompson. Once the former Community Development Director was released and the Interim CEO, Dayle Keller, came on- board, around early October Ms. Thompson's duties became focused on assisting the new CEO and the City Council. This position is responsible for coordinating the Director's items and the items for each of the divisions under him (i.e. building, planning, code enforcement, housing, redevelopment, economic development, etc... ); these items include, processing routine budget, personnel, and payroll paperwork, make appointments, schedule meetings, attend Planning Commission and PAC meetings and take minutes, and assist various staff in the research, compiling and analyzation of `-)asic information related to various reports. Finally, the Executive Secretary would be responsible for developing a 'tracking system' to ensure that reports are on time to the CEO. Please summarize the resources needed: RESOURCE NEEDED _ COST 1 full -time staff member (2000 hrs.) $35,616/yr (step 2) + $10,000/yr benefits Computer $1,500 Other Factors which should be considered: Keep _ in mind that this is not a request for a new position, but a_ request to replace Sharon 'Thompson as Executive Secreta whose duties have shifted to other priorities. Furthermore, each of the Ci# 's Department Heads i.e_ Chief of Police Finance, Public Wnrk y { 5. -.) have an Executive Secretary. By replacing Sharon Thompson with another Executive Secretary, this Department will become more efficient and a portion of the burden upon each of the Division Managers will be relieved. Source of Funding The fiscal impact of this position on the general fund is negligible. As you are aware, the ommunity Development Department oversees several divisions with their own separate funding sources including redevelopment economic development, CDBG, housing which have no impact 4 June 15, 2000 Page 2 upon the general fund. f=unding sources for this position will be spread throughout the various different sources. ATTACHMENTS * Community Development Department Spreadsheet 1Amy�AMYiWORD%BL3dgetlExecutive Secretary Request_doc NEW PROGRAM REQUEST FORM (Please include with department budget worksheets) Name of Program Dept./Division Name: Fiscal Year: Baldwin Park Chamber of Commerce Economic Development 2000 —2001 Cost Center: 41 Please state the nature and purpose of the proposed new program: Provide the Baldwin Park Chamber of Commerce with financial assistance for promotional programs. ® The Chamber serves as an economic development branch of the City as it provides promotional program and services for the benefit of the business community. Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description of contract services, specific machinery and equipment (capital outlay request form must be completed), etc.: Recommending scenario 3 fora proposed cost totaling $12,400 Other factors which should be considered: 0 Scenario 1 is proposed at $40,325 i Scenario 2 is proposed at $19,900 - Source of Funding: FY 2000 -01 AB 1693 — (subject of legal fund) 6 a � N O U) 0 N � 0 0 6 Q Q CO _0 7:5 N LL LL Q c C te (1) r O (D 47 LY C) C7 O LO U-) O N N � to C: V) 0 (0 r N Lo LO V- r O O LO U') {f} (A- C"'9 C� C) U") f�f§ 0 -j C O° O N m a, m M � � O :0 0 (D E O ._ LL a- e E CL 0 a� (D U C) C 0 U W O r 7D C LL .1 c� m O C) 1' N T ({} v U v E 0 U 4- 0 a� `i' u r r C 0 C C7 C) C) E 0- CD ( a y� O a) C i° C} CD _0 a) N LL LL 49 U- 0 � � N � a v R5 Co N 0 Q 4– ® N V — v 0 U.. CL C3 E tJ) � N O U) 0 N � 0 0 6 Q Q CO _0 7:5 N LL LL Q c C te (1) r O (D 47 LY C) C7 O LO U-) O N N � to C: V) 0 (0 r N Lo LO V- r O O LO U') {f} (A- C"'9 C� C) U") f�f§ 0 -j C O° O N m a, m M � � O :0 0 (D E O ._ LL a- e E CL 0 a� (D U C) C 0 U W O r 7D C LL .1 c� m O C) 1' N T ({} v U v E 0 U 4- 0 a� `i' u r r C 0 C C7 C) C) N C 0- CD ( a y� O a) C i° C} CD a) N LL LL Cn U- (ll 0 (D LO C1] E E o C) 0- 0- CD ( a y� O a) 0 N 7FD i° CD a) N � LL 0 N C!� cr) T N r EF! EF} U � cu � c ..0 CL Z r v � C �cll Q o c m �� 0 ( C Cll E (D E of o U O Q r C C1.. C R C 43 oil C3 Q cs� 0 U 4) C i� C _o CO ,I. 00 C) co LO ti N co m M L C3 N 91 O H �vQ 1`4 ti� NEW PROGRAM REQUEST FORM (Please include with departmental budget worksheets -} Name of Program: Building Inspector Dept.IDivision Name: Com. Dev. /Building & safety Cost Center: 46 Fiscal Year:' 2000 - 2001 Please state the nature and purpose of the proposed new program: Building Inspections, Business Licensing, Dwelling Rehabilitation and Housing Surveys to identfy sub-- standard conditions, Currently there is only one (1) Building Inspector. Average base hours at 900 hours per inspector, average hours per year at 2,600 inspection hours divided by 900 hours equals 2.97 full time inspectors. Department is only requesting one at this time. Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description of contract services, specific machinery and equipment (capital outlay request form must be completed), etc.: One new position — Building Inspector at $59,000 per year with benefits at top step. One new computer at $1,500. Vehicle already exists. One new cubicle /office equipment at $4,000. Other factors which should be considered: See attached addendum dated May 3, 2000 Source of Funding: General Fund FY 2000 -01 100% 3 i NEW PROGRAM REQUEST FORM ')ALDWiN A R.. K Name of Position: Administrative Clerk 1 Dept.IDivision Name: Community Development/Redevelopment Cost Center: .Fri -t-" t/ g Fiscal Year: 00 -01 Please state the nature and purpose of the proposed position: With the upswing in the economy over the past couple of years, the City's Redevelopment Division has seen a plethora of activity. Last fiscal year, the City Council authorized the hiring of two >,, -Ievelopment Project Coordinators and a redevelopment Projects Manager. This Division is W :snsible for the activity of the City's Redevelopment Agency.and economic development as well. ne proposed Administrative Clerk position will be utilized in a manner which is consistent with other administrative clerks throughout the City. Duties include answering phones, routine typing and filing, ordering supplies, assisting with time sheets, and assisting the Division staff members with basic research for various reports and other Agency documents such as Development and Disposition Agreements. "'lease summarize the resources needed: RESOURCE NEEDED COST i fell -time staff member (2000 hrs.) $21,792/yr (step 2) + $8,000 /yr benefits Computer $11500 Other factors which should be considered: Although this is a new position, keep in mind that most other Divisions within the Community Development Department have an Administrative Clerk assisting them which is extremely vital to smooth running of a Division. Source of Funding he fiscal impact of this position on the general fund is negligible. As you are aware, the Community Development Department oversees several divisions with their own separate funding sources including redevelopment, economic development, CDBG, housing which have no impact upon the general fund, Funding sources for this position will be spread between redevelopment and economic development funding sources. 9 June 1 Y, zuuu Page 2 .TTACI- MENTS Community Development Department Spreadsheet C 1AmylAMY\WOF D\B jdget\Admin Clerk Request.doc 10 DECISION PACKAGE SUMMARY _ _ Name of General Other Other Cost Grant Fund Fund # JFund I Department JCenterlltem 1 Project I Cost I Funded "` 11 LOAN Public Works 53 Bogart Ave. Assessmt Dist. 263,000 LOAN Public works 53 Baldwin Ave_ Assessmt Dist. 285,000 117 Prop A Public works 55 Shuttle Service Expansion 128,000 117 Prop A Public works 55 Fixed Route Bus Shelters 63,000 100 Gen Fund Public works 57 Renovation 2 C.H. Elevators 65,000 900 Gen Fun Public works 57 Replace Backup Generator CH 70,000 100 Gen Fun Public works 57 Upgrade AC Police Dispatch 10,000 100 Gen Fun public works 57 Replace Ceiling Tiles C.H. 30,000 100 Gen Fun Public works 57 Refinish Wood Doors 5,000 100 Gen Fun Public works 57 Four Skylights for City Garage 1,500 100 Gen Fun Public works 57 Replace Police Work Stations 25,000 127 PMAD Public works 57 Replaster Pool /Disable Lift 28,900 127 PMAD Public works 57 Replace Pool Interior Doors 10,000 127 PMAD Public works 57 Replace 2 AC Units Senior Ctr 11,700 127 PMAD Public works 57 Replace 3 AC Units Family Ctr 9,500 127 PMAD Public works 57 Replace Gym Steel Doors 4,000 127 PMAD Public works 57 linstall Vinyl Floor in Pool Lobby 5,000 127 PMAD Public works 57 Replace Doors Family Center 3,000 127 PMAD Public works 57 Replace Fabric Gym Divider 5,000 127 PMAD Public works 57 Replace Restroom Partitions 10,000 127 PMAD Public works 57 Replace PA System Senior Ctr 7,500 127 PMAD Public works 57 Storage Structure Comm Ctr 26,000 127 PMAD Public works 57 Pool Chemical Monitor 7,000 127 PMAD Public works 57 Carpet Senior, Family Centers 40,000 127 PMAD Public works 57 Back up Generator Comm Ctr 45,000 127 PMAD Public works 57 Back up Generator Senior Ctr 35,000 127 PMAD Public works 57 Back up Generator Family Ctr 35,000 127 PMAD Public works 57 Replace Fountains Ramona BI 100,000 114 Gas Tax Public works 59 Replace Street Name signs 50,000 114 Gas Tax Public works 64 Graffiti Rmvl, 7 -Day Coverage 55,000 120 CDBG Public works 64 lGraffiti Rmvi, 7 -Day Coverage 10,000 118 Prop C Public works 64 Graffiti Abatemt Metrolink Area 12,000 118 Prop C Public works 68 Upgrade Freeway Landscape 50,000 121 i LLA Public works 68 Citywide Landscape Maint. 83,000 11 I CAPITAL- .IMPROVEN ENT REQUEST - 2000 - 2001 1 Oroject Name: P, oject Cost: :seal Year Project will begin: Bogart Avenue Assessment District, CIP 869 $ 263,000.00 Project description /justification: 2000 End: 2001 — Set up an Assessment District for the Reconstruction of Bogart Avenue Assessment District. City has received signatures of resident of the street for this improvement. Council has directed staff to set up this Assessment District. It is assumed that 75% cost will be recovered through Assessment from t .e property owners and 25% will be funded through City funds or loan. Staff recommends to take iow ;nterest loan and pay them over 10 years period. 75% of the payment will be from Assessment �r., 25% from CDBG fund. Cost Components: Amount: Year Design $ 3,000.00 2000/001 Construction $ 240,000.00 2000/001 Inspection $ 20,000.00 2000/001 Funding Sources: Amount: Year 123 Assessment (75 %) - CDBG (25 %) $ 263,000.00 2000/2001 12 CAPITAL IMPROVEMENT REQUEST - 2000 - 2001 � Project Name: Baldwin Avenue Assessment District, CIP 870 Project Cost: $ 285,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: Set up an Assessment District for the Reconstruction of Baldwin Avenue Project, CIP 870. City has received signatures of resident of the street for this improvement. Council has directed staff to set up this Assessment District. It is assumed that 75% cost will be recovered through Assessment from the property owners and 25% will be funded through City funds or loan. Staff recommends to take low interest loan and pay them over 10 years period. 75% of the payment will be from Assessment and 25% from CDBG fund. Cost Components: Amount: Year Design $ 25,000.00 2000/001 Construction $ 240,000.00 20001001 Inspection $ 20,000.00 2000/001 Funding Sources: Amount: Year 123 Assessment (75 %) - CDBG (25 %) $ 285,000.00 2000/2001 �13 NEW PROGRAM REQUEST FORM Name of Program: Shuttle Service Expansion Department/Division Warne: Transit Please state the nature and purpose of the proposed new program: Fiscal Year: 01 Number.- CC 55 This proposed program would add one bus in each direction to the peak weekday shuttle service. The additional buses would operate on a deviated route which would provide better service to under served areas. Please summarize the resources needed, i.e.., number and type of employees, description of contract services, specific machinery and equipment, etc.: This service will be contracted out at a rate of $31.50/hr. Staff has applied for $850,000 grant from State. If approved this program will be expanded and existing buses will be replaced with much larger buses. Other factors which should be considered_ These buses will serve the dual purpose or addressing the overcrowding and serving more neighborhoods. The budget does not reflect any savings from the fares we will collect. Source of funding: Prop A - Fund 117 Applied for Grant - Call For Projects FY00 -01 FY01 -02 $ 128,000.00 $ 128,000.00 to $ 850,000.00 A A0 6A a 14 CAPITAL IMPROVEMENT REQUEST - 2040 - 2001 "' roject Name: Fixed -Route Shuttle Project Cost: $ 63,000.00 CC: 55 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: The addition of bus shelters and benches and 10 sites within the City_ This would be a carry over of a project that was not completed in FY2000. V/ 1s Cost Components: Amount: Year Oesign $ 3,000.00 2000/2001 Construction $ 55,000.00 2000/2001 inspection $ 5,000.00 200012001 Funding Sources: Amount: Year Prop A $ 63,000.00 2000/2001 V/ 1s BUILDING IMPROVEMENT REQUEST - 2000 - 2001 =_�] Droject Name: Renovation of two City Hall Elevators - t Project Cost: Fiscal Year Project will begin: $50,000.00 2000 End: 2001 Project description /justification: The existing elevator are over twenty years old and lack the safety features of modern state of the art elevator equipment. This project will replace all of the electrical components with solid state digital material that will incoporate the Honeywell card access system. Cost Components: Design, labor and material Funding Sources: 100.57.5703 Amount: Year $ 50,000.00 200{3/2001 Amount: Year $ 50,1700.00 200012001 PROJECT IS EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. 16 BUILDING IMPROVEMENT REQUEST 2000 - 2001 Project Name: Replace Back -up Generator at City Hall Z Project Cost: Fiscal Year Project will begin: Project description /justification: $70,000.00 M End: 2001 The existing equipment was installed when City Hall was constructed in 1978. A new generator would operate in a more efficient manner and serve to guarantee years of trouble free service at a lower operating cost. Cast Components: Amount. Year Labor and material $ 70,000.00 2000/2001 Crane service Electrical Funding Sources: Amount: Year 100.57.5703 $ 70,000.00 2000/2001 PROJECT IS EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. 17 I BUILDING IMPROVEMENT REQUEST - 2000 - 2001 1 Project Name: X- AC Upgrade in Police Department Dispatch - L_t Project Cost: $10,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: When the P.D.'s jail began housing prisoners the existing AC system was not moving enough air to cool /heat both the Dispatchers area and the entire jail. This work will correct that problem. Cost Components: Amount: Year Labor and material $ 10,000.00 200012001 Funding Sources: Amount: Year 100.57.5703 $ 10,000.00 2000/2001 PROJECT IS EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. 18 CAPITAL IMPROVEMENT REQUEST - 2000 - 2001 Project Name: Project Cost: Fiscal Year Project will begin Replace Ceiling Tiles - City Hall :— ,; $ 30,000.00 2000 End: 2001 Project description /justification: _ This ongoing project is replacing the existing 12" x 12" inter - lacking tiles with 2'x 4' open grid that are easy to remove and replace when the extensive system of wiring and plumbing requires to be serviced. This work will cover the 1st, 2nd and 3rd floor ceilings in City Hall. Cost Components: Labor and material Funding Sources: 100.57.5703 Amount: $ 30,000.00 Amount: $ 30, 000.00 Year 2000/2001 Year 2000/2001 19 CAPITAL IMPROVEMENT REQUEST - 2000 - 2001 Project Name: Refinish wood Doors Project Cost: $ 5,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: - The wood doors on all floors in City Hal[ are scratched, faded and need to be sanded and varnished to restore appearance and protect the wood from deteration *Carry over from last FY due to budget shortfall. Cost Components: Labor and material Funding Sources: 100.57.5703 Amount: $ 5,000.00 Amount: 5,000.00 Year 2000/2001 Year 2000/2001 20 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 I 'roject Name: Project Cost: Fiscal Year Project will begin Install New Skylights ; $1,500,00 N End: 2001 Project description/justification: The Fleet Services garage at the City Yard need four skylights installed to improve visibility and ,educe energy consumption. Cost Components: abor and material Fending Sources: 100.57.5703 Amount: $ 1,500.00 Amount: $ 1,500.00 PROJECT I5 EARMARKED FOR THE VIRDN ENERGY EFFICIENCY PROGRAM. Year 200012€}01 Year 2000/2001 2 1 CAPITAL IMPROVEMENT REQUEST - 2000 - 2001 °roject Name: Replace Work Stations in Police Department —G Project Cost: $ 25,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: The Police Department has requested that the existing office furniture be replaced with modern components. This can be accomplished on a broad scale by selecting remanufactured office systems as was done on the 2nd floor at City Hall in the Public Works Department_ Cost Components: Amount: Year Labor and material including design $ 25,000,00 2040/2001 of floor plan Funding Sources: 1 00.57.5743 Amount:. Year $ 25,000.40 200012001 22 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Droject Name: Project Cost: Fiscal Year Project will begin Pool Maintenance and Repair . -y $ 28,900.00 2000 End: 2001 Project description /justification: The Community Center Pool was drained and acid washed last FY. During this work the pools plaster came off in several areas_ The only manner by which this can be repaired is to replaster the entire pool, starting blocks line striping for water polo and a disabled lift are also included_ Cost Components: N-laterial and labor F=unding Sources: 127.57.5703 Amount: $ 28,900.00 Amount: $ 28,900.00 Year 2000/2001 Year 2000!2001 23 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Project Name, Replace Interior Doors at Pool 7-L Project Cost: $ 10,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: Interior doors were manufactured from metal and have severe corrosion. A fiberglass non - corrosive replacement is required. Cost Components: Amount: Year Material and labor $ 10,000.00 2000/2001 Funding Sources: Amount: Year 127.57.5703 $ 10,000,00 2000/2001 24 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Project Narne- Replace Air Conditioning - `1 Project Cost: $11,700.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: - Two A/C units at the Senior Citizen Center are over 25 years old and need to be replaced. Thp condenser coils are leaking coolant and do not supply adequate heat or cooling to the Multi Puroose Room. Cost Components: Amount: Year Labor and material $ 11,700.00 2000/2001 funding Sources: Amount: Year 127.57.5703 $ 11,700.00 2000/2001 PROJECT I5 EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. 25 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 ''roject Name: X, � Replace Air Conditioning -- Project Cost: $9,500.00 Fiscal Year Project will begin: 2000 End: 2001 Project description/justification: The existing A/C units (3) at the Family Service Center are 19 years old and in need of replacement with new equipment is more energy efficient. Cost Components: 1_abor and material Funding Sources: 127.57.5703 Amount: Year $ 9,500.00 2000/2001 Amount: Year $ 9,500.00 2000/2001 PROJECT IS EARMARKED FOR THE V[RON ENERGY EFFICIENCY PROGRAM. 26 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 ' roject Name: Replace Steel Doors Project Cost: $ 4,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description/justification: - This project requires the replacement of two (2) sets of double steel doors on the gym at the Community Center. Attempts to break into this facility have rendered these doors unserviceable. Cost Components: Amount: Year Material and labor $ 4,000.00 2000/2001 Funding Sources: Amount: Year 127.57.5703 $ 4,000.00 2000/2001 27 BUILDING' IMPROVEMENT REQUEST - 2000 - 2001 ' roject Name: Project Cost: Fiscal Year Project will begin Install Vinyl Floor Tiles .- "7 $ 5,000.00 2000 End: 2001 Project description /justification: Slip resistant boor tiles were install in the pool lobby area on a trail basis. This application has proved to be very successful and this project will expand the use of these tiles to the remaining concrete floors in the changing rooms, etc. Cost Components: Amount: Year Material and labor $ 5,000.00 2000/2001 Funding Sources: Amount: Year 127.57.5703 $ 5,000.00 2000/2001 28 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Project Name: Replace Wood Doors -, Project Cost: Fiscal Year Project will begin $ 3,000.00 2000 End: 2001 Project description /justification: - The wood doable door entry is worn and in need of complete replacement. Cost Components: ,Material and labor Funding Sources: 127.57.5703 Amount: Year $ 3,000.00 2000/2001 Amount: Year $ 3,000.00 200012001 29 BUILDING IMPROVEMENT REQUEST- 2000 - 2001 'roject Name: Replace Fabric on Gym Divider Project Cost: $ 5,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: - Fabric on the room divider is worn and in need of replacement. Cost Components: Material and labor Funding Sources: 127.57.5703 Amount: Year $ 5,000.00 200012001 Amount: Year $ 5,000.00 2000/2001 30 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 project Name: Project Cost: Fiscal Year Project will begin Project description /justifications Replace Restroom Partitions • -1 0 $ 10,000.00 2000 End: 2001 The restroom partitions are subjected to etching by vandals and have been painted over several times, consequently there appearance is less than desirable. Replacement partitions made of crystallized glass or false marble material will resist etching due to there non porous material. Cost Components: Amount: Year Material and labor $ 10,000.00 2000/2001 Funding Sources: Amount: Year 127.67.5703 $ 10,000.00 2000/2001 31 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Project Name- Replace PA System —1\ Project Cast: $ 7,500.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: The existing PA System in the Senior Citizens is over 25 years old and in a state of disrepair as parts are no longer available. A new, state of the art system that will be expandable to service the entire facility will be installed. Cost Components: Material and labor Funding Sources: 127.57.5703 Amount: $ 7,500.00 Amount: $ 7.500.00 Year 2000/2001 Year 2000/2001 32 BUILDING IMPROVEMENT REQUEST r- 2000 - 2001 Project Name: Construct Addition to Community Center , j Project Cost. $ 26,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: The staff at the Community Center has requested that an addition for storage be constructed as all existing storage space is currently be utilized. This would be a 20'x 16' structure with a 7' raft up door. The exterior finish would match the existing facility. -- i II Cost Components: Design, material and labor v Funding Sources: 127.57.5703 Amount: Year $ 26,000.00 2000/2001 Amount: Year $ 26,000.00 2000/2001 33 BU1LDIN.G.]MPROVEMENT REQUEST - 2000 - 2001 Project Name: Pool Chemical Monitor Project Cost: $7,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: This monitoring equipment will enable the pool chemicals to be checked on a daily basis on a PC that will be installed in the Community Center and Public Works Supervisor Office in City Hall (software and telephone line). This will prevent the accidental discharge of chemicals as auditable alarms will sound. Cost Components: Labor, material and training Funding Sources: 127.57.5703 Amount: Year $ 7,000.00 2000/2001 Amount: Year $ 7,000.00 2000/2001 PROJECT IS EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. 34 BUILDING IMPROVEMENT REQUEST - 2000 - 2001 Project Name: Replace Carpet in City Facilities Project Cost: $ 40,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description/justification- Carpet is worn and needs to be replaced at the Senior Citizens Center, Family Service Center and the Police Department Target Sub - Station. Cost Components: Amount: Year Material and labor $ 40,000.00 2000/2009 Funding Sources: Amount: Year 921.57.5703 $ 35,000.00 200012001 100.57.5703 $ 5,000.00 35 BUILDING IMPROVEMENT REQUEST - 2000 - 2000 Project Name: Install Back -up Generators Project Cost: $115,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: Back -up generators are needed at the Family Service Center, Senior Citizen Center and the Community Center. In the event of a loss of power during a natural disaster the facilities would be useless without electricity. Cost Components: Amount: Labor and material $ 80,000.00 Crane services Electrical Funding Sources: Amount: Family Center 127.57.5703 $ 35,000.00 Senior Citizen Center 127.57.5703 $ 35,000.00 Community Center 127.57.5703 $ 45,000.00 PROJECT 1S EARMARKED FOR THE VIRON ENERGY EFFICIENCY PROGRAM. Year 2000/2001 Year 2000/2001 36 BUILDING IMPROVEMENT REQUEST - 2000 -2001 Project Name: Replace Ramona Boulevard Fountains r 7 Project Cost: $ 100,000.00 Fiscal Year Project will begin: 2000 End: 2001 Project description /justification: _ The five decorative fountains in the downtown section have fallen into a state of disrepair and need to be replaced with new material. The cost to do this work is estimated at $20,000 per fountain. Cost Components: Amount: Year Remove oid fountains $ 900,000.00 2000/2001 Install new fountains Electrical Plumbing Landscaping Funding Sources: Amount: Year 127.57.5703 $ 100,000.00 2000/2001 37 NEW PROGRAM REQUEST FORM Name of Program: Replace Street Name Signs Fiscal Year: 2000 -2001 Department/Division Name: Public Works Number: CC: 59 Please state the nature and purpose of the proposed new program: Replace 2,000 street signs. The existing signs are almost faded. This will accelerate the replacement of faded signs with new signs. Please summarize the resources needed, ie,, number and type of employees, description of contract services, specific machinery and equipment, etc.: Other factors which should be considered: Will use Citv's labor force. City has his own machine to make signs. Signs will be made in -house and installed_ Source of funding: Gas Tax - Fund 114 FY00 -01 FY01 -02 $ 50,000.00 $ 50,000.00 38 NEW PROGRAM REQUEST FGRM. Graffiti Removal - lame of Program: Expanded 7 -Day Coverage Fiscal Year: Department/Division Name: Public Works Please state the nature and purpose of the proposed new program: 2000 -2001 Number: CC: 64 The new program is needed to provide Graffiti Abatement 7- days /week. Five day coverage have proved to be inadequate. The new program will require establishing two full time crews. Council gave high priority to this item. To implement Council's wishes adequate funds are needed. Please summarize the resources needed, ie., number and type of employees, description of contract services, specific machinery and equipment, etc.: The new program will require adding one Senior Maintenance Worker and one Maintenance Worker, reducing part -time crews (Monday - Thursday & Thursday - Sunday). Additional cost for this program. is estimated to be: Labor - $60,000 and Material - $5,000 = $65,000 Other factors which should be considered: The Council, during last quarter, approved $25,000 to implement the 7 -day Abatement Program. this program is implemented at present. If Council chooses not to continue this program then staff has to scale back to 5 -day program. Source of funding: General Fund Gas Tax FYOO -01 FY01 -02 $30,000.00 $25,000.00 $10,000.00 $65,000.00 d , A° � tp tL 4cr� Y NEW PROGRAM REQUEST FORM Graffiti Abatement Marne of Program: Metrolink Area Fiscal Year 2000 -2001 Department/Division Name: Public Works Number: CC: 64 Please state the nature and purpose of the proposed new program: Provide Graffiti Abatement within the Metrolink right of way. For safety reasons City staff is not ,Aowpd to work within the Metrolink right of way. Last quarter City staff negotiated once a month ;lean up for $1,000 with the Metrolink Maintenance Contractor. Please summarize the resources needed, le., number and type of employees, description of contract services, specific machinery and equipment, etc.: ": or&act services will be provided by the Metrolink Maintenance Contractor. In the absence of any other viable solution, staff recommends that Council extends this Graffiti Abatement contract with Metrolink Maintenance Contractor for one year. Total cost for one year - $12,000, Other factors which should be considered: Though once a month cleanup is not sufficient, so far it has worked adequately, In some cases City staff supplements this effort by cleaning up areas where they can work from outside the Metrolink right of way. Source of funding: Frog. "C" - Fund 118 FY00 -01 FY01 -02 (Z I,) nnrn nn 40 NEW PROGRAM REQUEST FORM .... ....... Upgrade Landscaping lame of Program: Adjacent to Freeways Fiscal Year: 2000 -2001 Department/Division Dame: Public Works Number: CC: 68 Please state the nature and purpose of the proposed new program. Upgrade landscaping adjacent to freeways in selected high visible areas. The purpose will be to clean up, beautify and enhance the areas which attract high volume traffic. Please summarize the resources needed, ie., number and type of employees, description of contract services, specific machinery and equipment, etc.; Once approved it will be part of our C1P Program estimated cost of the project - $50,000. The project will need advice of a Landscape Architect. Other factors which should be considered- Source of funding: Pro[) "C' FY00 -01 FY01 -02 $ 50,000.00 41 NEW PROGRAM REQUEST FORM Name of Program: landscape Contract f=iscal Year: 2000 -2001 Department/Division Name: Public Works Number: CC: 58 Please state the nature and purpose of the proposed new program: City was using the contractual services ($200,000) 4 years ago to meet the needed level of service. Later it was replaced by using County General Relief Program and Court Referral System. City was receiving 25 to 35 workers daily. Supply of labor from this source is almost dried up. City need support of contractual services to maintain reasonable level of service. Please summarize the resources needed, le., number and type of employees, description of contract services, specific machinery and equipment, etc.: Most of this intensive work sites will be maintained by this contractual services. Services would include maintenance of landscaped medians, off street parking areas, Metrolink, Park N Ride, right-of-ways and various City facilities. Also, minor landscape services for baseball fields. Other factors which should be considered: Without this contractual services, the city staff will be unable to maintain the landscaping of many critical areas. The staff is giving very high priority to this service. Source of funding: Pend 121 PYOO -01 PY01 -02 $ 83,000.00 $ 83,000.00 42 NEW PROGRAM REQUEST FORM Name of Program: Upgrade position of Program Supervisor to. Assistant Director of Recreation and Community Services. Dept./Division Name: Recreation Cost Center: 72 Fiscal Year: FY 00 -01 Please state the nature and purpose of the proposed new program: Per City Council direction, upgrade position of Program Supervisor to assistant Director to assist Director in the administration and supervision of the Department. Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description of contract services, specific machinery and equipment (capital - outlay request form must be completed), etc.: The cost of the upgrade will be: Salary: $4,868.40 Benefits: $3182.79 Total: $8,051.00 Other factors which should be considered: Source of Funding: General Fund FY $8,051.00 43 PROGRAM COORDINATOR FULL -TIME POSITION REQUEST FORM Name of Program /Position: Dept./Division Name: Cost Center: Fiscal Year: Baldwin Park Family Service Center Recreation & Community Services 74 FY 00 -01 Please state the nature and purpose of the proposed new programlposition: The purpose of a full time position is to successfully administer and monitor programs at the Family Service Center. Current programs include: • Baldwin Park NOW newspaper- Edit and publish. • General Referral services for clients on a walk in basis. • Transportation vouchers from IILA (International Institute of Los Angeles- Immediate needs Transportation Program) • Family Resource Center Collaborative: Outreach Volunteers, Southern California Edison Project, Santa Anita Family Services Grant, and Healthy Families Insurance Project. • Helping Hand Project- Motel and Food Vouchers • Kids Care Fair- Project Coordinator • Monitor Contracted Agencies: Kaiser Permanente, Choices, Cal State Los Angeles Talent Ed Search Summer Program, Mexican American Opportunities Foundation, Mano A Mano, Mid Valley Consortium. • Navidad en El Barrio /Christmas Basket program. • Assist with Department Special Events- Easter Egg Hunt, Cinco de Mayo festival, 4 1 of July Spectacular, Summer Concerts in the Park Series, Community Picnic and Open House, Pride of the Valley Run, Blue and Gold Boxing Tournament, Halloween Haunt, Celebrate Baldwin Park Anniversary Event, Veterans Day Ceremonies, Christmas Tree Lighting Ceremony, Breakfast with Santa and Christmas Basket Program. Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description of contract services, specific machinery and equipment (capital outlay request form must be completed), etc.: Full Time Position $32,000 Benefits $10,560 Other factors which should be considered: During the FY 97 {98 a full -time position was created and filled. However, later that year in May 1998, due to a busy school schedule and personal endeavors; staff volunteered to step down and accepted a part -time position at the Center. To date, the position of Family Service Center Program Coordinator is vacant. Currently part time personnel administer the Family Service Center. In order to meet the needs of the community successfully, it would be beneficial to reestablish the full -time position to 13itF;' SC:- Coor&ri'mm 44 properly supervise the center. In the past few years, programs have suffered from a turnover rate in the area of administrative staff. It is recommended that this position be filled immediately to ensure quality programming. Source of Funding: General Fund FK Et�',li� SGCuc�rdin ai or FY OU -01 $42,560 45 CITY OF BALDWIN PARK MEMORANDUM TO. Mayor and City Council FROM: Rick Forintos, Community Development Direcfi r DATE: August 24, 2000 SUBJECT: Transmittal of Community Development Decision Package Attached herein is the decision package from the Chamber of Commerce request for your review. This item was apparently not included in your budget package. Please calf me if you have any questions ' e NEW PROGRAM REQUEST FORM {Please include with department budget worksheets} Name of Program: Baldwin Park Chamber of Commerce Dept. /Division Name: Economic Development Cost Center: Fiscal Year: 2000 —2001 Please state the nature and purpose of the proposed new program. • Provide the Baldwin Park Chamber of Commerce with financial assistance for promotional programs. The Chamber serves as an economic development branch of the City as it provides promotional program and services for the benefit of the business community. Please summarize the resources needed, i.e., number and type of employees (change in personnel request form must be completed), description, of contract services, specific machinery and equipment (capital outlay request form must be completed), etc.: • Recommending scenario 3 for a proposed cost totaling $12,400 Other factors which should be considered: • Scenario 1 is proposed at $40,325 Scenario 2 is proposed at $19,900 Source of Funding: AB1693 — (subject of legal fund) FY 2000 -01 It CITY OF BAL ©WIN PARK STAFF REPORT BALDWIN P •A• R K ,r. TO: Dayle Keller, Chief Executive Officer PROM: Rick Porintos, Interim Community Development Direc DATE: June 8, 2000 SUBJECT: Baldwin Park Chamber of Commerce Proposal PURPOSE: The purpose of this report is to briefly summarize the proposal submitted by the Baldwin Park Chamber of Commerce requesting partial financial assistance with funding of various promotional programs to be considered in the Budget process for Fiscal Year 2000 -01.. BACKGROUND: The Baldwin Park Chamber of Commerce (Chamber) has provided promotional programs and business assistance services to the business commpnity in the City for about 94 years. During this time, the Chamber has also served as an informdonlresodree center and toudst'bureau for the City. Traditionally, the City provided funding assistance for these..promotional services and the Chamber=s operation through General Fund or AB 1893 economic development revenues. Despite the City discontinuance of monetary support to the Chamber in September of 1998, the Chamber has continued to provide the same programs and services to the business community while benefiting the City. The Chamber has indicated in the attached proposal dated April 4, 2000, they cannot continue to provide these business services and promotional programs to the City for free. For this reason, the Chamber.has submitted its proposal for funding for City Council consideration and inclusion for specific projects in the 2000 -2001 City budget. The total Chamber package for inclusion in the City Budget is at $43,225. DISCUSSION: The Chamber serves as an economic development branch of the City as it provides important promotional programs and services for the benefit of the business community. In an attempt to meet the Chamber's needs for monetary assistance despite limited City funding availability, staff has prepared a summary of proposed .cost alternatives for services with various scenarios ran ing from full service to low budget (See Attachment #1). This: request will be included in Decision Package to the City Council at the upcoming budget process. For a complete description and breakdown of the services and programs proposed as submitted by the Chamber, please see Attachment #2 which identifies all activities and cost details. The following is a summary of the scenarios recommended by staff (Attachment #1): Scenario 1 — A full service scenario at.$40,825 out of the original $43,225 recommends inclusion of all proposed services and projects by the Chamber. except for the funding needed for the Loan Application Assistance (Item 10 of Attachment #1). • Scenario 2 - Recommends reductions in the proposed services such as Marketing and Relocation Packages; Business Suryey.and Web Site Connection (Items 1, 3, 4, 6, 7, & 10 of Attachment #k1) for a reduced cost at $19,900. • Scenario 3 — A conservative recommendation by reducing costs while maintaining important services for a proposed cost totaling $12,400. This scenario recommends financial assistance to the Chamber for the development of the business directory, the Annual-Awards Banquet and assistance as Informational and Resource Center. The total amount of revenue available in the AB 1693 economic development fund is currently at $38,500. The total amount of expenditures from this fund is estimated at $10,000 per year or about $833 per month for administrative and information services. The City of Baldwin Park receives about $65,000 per year or $5,400 monthly in revenues received from the AB 1693 fund that is used to pay for the general promotion of business activities. However, anticipated expenditures from this fund include $28,500 for Contract services by Ron Cana of Downtown Main Street Visions (DMSV) and a final payment of $60,000 in February 2001 for the Chamber's lease buyout. As a.result, .it.is projected that these expenditures will leave a negative balance in the AB1693 fund of about $9,000 in February of 2001. r` AB1693 Fund Balance Summary (verified with Finance Department, Issa Annabi), Current Balance $38,600 Estimated Revenue Generated in the Fund per year $60,000 Estimated Expenses in the Fund per year $90,000 Payments to DMSV (Year 2000)1Chamber Lease (Feb. 2001) $88,500 Projected Balance in February 2001 ($9,000) Estimated Balance Projection for July 2001 $14,000 As an option, the City could increase the amount of assessments back to the original 100 "6 and the amount generated by this fund could total $130,000 per year to be used for economic development purposes including assistance to the Chamber. Based upon the current fund balance summary, the City can only afford the reduced cost Scenario #3 for July 2001 to financially assist at a minimum the Chamber operations and services important to the community to include the Business Directory, the Annual Awards Banquet and the Information and Resource Center. RECOMMENDATION: - Staff recommends that the City Council consider the approval of Scenario 3 in the amount of $12,400 for providing financial assistance to the Baldwin Park Chamber for operations and promotional programs for the benefit of businesses in the community. Prepared By Melecio Picazo, Redevelopment Project Coordinator ATTACHMENTS: Attachment #1 Proposal for_Services Summary Attachment #2 Baldwin Paris Chamber of Commerce Proposal dated April 4, 2000 ATTACHMENT #1 aidwin Park Chamber of Commerce equest for Monetary Assistance for Economic Development Programs roposai for Services Full Mid I Low Proposal Sefvice Range Budget Costs $ 2 Sonario 3 1 Baldwin Park Marketing Package — $ Business pirectorY �_ .- -___._ _. —__ _�0 $ $QeO — $4000 l'h�sicai Baok - — - -� - --- - -- -- $2,704 - $2,700 Color Brochure $ $4,800 $ - $ Multimedia CO -ROM on the City -- _ _ - -_ —_. - _ - — — -- Subtotal $13.000 $ $13,000 $ $6,700 $2,100 $ $2,101 $2.100. $ 3 Relocation Packages - W -- - W Residential Relocation Package — - _._--- --- ...- _..___ -..._— _ -__ . - - - - -.--- — —$0 Business Relocation Packer $2,450 $ 4 Business Start -Up Kit — $1,400 $ $1,400 $1,400 $ Business Start -Up online Assistancelyear $900 $ $9� $ Subtotal $2,300 $ $2,300 $ $1,400 5 Annual Awards Banquet $4.400 $ $4,440 $ $4.400 _ - -- Y E.$4,700 $ $0 Total $43,225 Pay. 1 of t OW 2000 s $0 $0 $0 $0 $0 $0 .400 $0 $0 i•000 S0 $0 �4aa �� /''""'""'� Baldwin Park Chamber of Commerce 14327 Ramona Blvd. • Baldwin Park, CA 91706 626 - 960 -4848 • FAX 626 - 964.2990 e-mail: baldwinparkchamber @ msn.00m 8 Proposal Presented to City of Baldwin Park s �r> g, OA April 4, 2000 'ATT'ACHMENT #2 f ° Baldwin Park Chamber of Commerce 14327 Ramona Blvd. • Baldwin Park, CA 91706 626- 960 -4948 • FAX 626- 960 -2990 e -mail: baldwinparkchamber�innsn.c0m .April 4, 2000 Ms. Dayle Keller, CEO City of Baldwin Park 14403 N. Pacific Avenue Baldwin Park, CA 91706 Dear Ms. Keller: RECEIVED APR - 6 2000 ADM NISTRATION The Baldwin Park Chamber of Commerce (the Chamber) has for many years provided promotional programs for the development and improvement of local business and industry in the city. Additionally, the Chamber has provided administrative support to the City by serving as an information resource and tourist bureau. For these services, the City has traditionally provided funding for the Chamber's operation: These dollars were either provided through the City's general fund or AB 1693. AB1693 is a citywide Business Improvement Arica. established in 1982 enacted under the California Parking and Business Improvement Law of 1979. The State has since repealed the 1979 Act and replaced it with the Paddng and Business Improvement Area Law of 1989. These Acts allowed the City to adopt an ordinance (AB 1693) that, among other things, provided funds for "(4) general promotion of business activities." In September of 1998, the City discontinued monetary support for the Chamber of Commerce., However, the Chamber has continued its same programs and services which directly benefit the City. As this office reorganizes under the direction of new management (a new executive director, Carroll Oliver, and the 1999 -2000 Board ofDirectors), it is clear that the Chamber must receive funding for specific projects and services or discontinue those activities. Therefore, the Baldwin Park Chamber of Commerce respectfully requests that ,the City Council include funding for specific Chamber projects and services in the 20t1U =2001 City budget: Our proposal with the correlating activity -based budgets is attached. The Chamber has the special expertise, experience, facilities, and qualified personnel necessary to carry out the programs of business promotion that are proposed in this request, It must also be tied that the Chamber no longer has the luxury of providing these services "free gratis." Each item offered is a value -added project or service to the City of Baldwin Park, and it is very cost efficient for the City. Ms. Dayle Keller April 4, 2000 Page 2 The Chamber agrees to perform these services during the fiscal year July 1, 2000 -June 30, 2001 and to provide a full financial accounting for the use of all fiends associated with the speck projects. The Chamber further agrees to perform all services and projects as an independent contractor. The Chamber and its employees shall not represent that it or they are agents or employees of the City. In conclusion, the City and the Chamber of Commerce have enjoyed a successful partnership since 1906 —�--94 years! Through its existence, the Chamber provides cost effective, valuable services to the City. It actively promotes economic development, and it promotes a positive image for the City locally and valley -wide. The Baldwin.Park Chamber of Commerce respectfully requests that the attached proposal be included in the City's 2000 -2001 Fiscal Budget. If more information or supporting materials are needed, please call the Chamber at (626)960- 4848. I would also be happy to make a presentation with intended work samples to City representatives. Thank you. Your consideration is appreciated. Sincerely, r Carroll Oliver Executive Director Enclosures C: Mayor Manuel Lozano Mayor Pro Tem Ricardo Pacheco Councilmember Linda Lair Councilmember Marlen Garcia Councilmember William Van Cleave PROGRAM OF WORK: STRATEGIES AND BUDGET ECONOMIC DEVELOPMENT I3ALDVVIN PARK MARKETING PACKAGE I. BUSINESS DIRECTORY A. Physical Book: fligh quality book of approximately' 70 pages, S % by 11 ", of information in text and pictures that includes History, demographics, recreation, clubs, organizations, etc. There will be a complete alphabetical listing of every business license in Baldwin Park (approximately 3,500) including Chamber of Commerce members. (Our most requested information.) There will also be a classified-section (similar to the telephone yellow pages) for Chamber members only. B: Computer zip dusk with the alphabetical section from the book that includes all business licenses and Chamber of Commerce of members. This information, however, will be updated monthly— adding and deleting —to remain current since the physical book's listing is 'static. 2. COLOR BROCHiJRE: A single sheet, tri - .fold, color-marketing piece for Baldwin Park. This is a publicity piece with pictures and demographics. 3. CD -ROM on the City of Baldwin Park. A modern marketing tool for recruiting new businesses.. This marketing piece will be a combination of features from the Color .Brochure and the Business Directory information, but not business listings. This interactive, multimedia, community CD -ROM will be developed with the help of local colleges; i.e., Mt. SAC and Mt. Sierra. College. Baldwin Park Chamber of Commerce 2 Projects & Services %Y 2000 -2001 1. A. Business Directory (Book)* Activity -Based Bud?,et Activi Hours Rate Total Cost Printing (1,000 copies) $12,000.00 Printing Set -up Charges for-Ads $1,600.00 Legal & Professional. fies (Commissions) $9,900.00 Postage $300.00 Miscellaneous $200.00 Labor Cost: Staff. Process commissions 4 Process ads 4 Typing 8 Data Input (3,500 business licenses) 49 Verify Information 16 Proofing 6 Mailing (Initial letter + Completed Directory 8 Total 95 $11 /Hr. $1,045 Director Research 8 Write Stories - 16 r' Layout 20 Set up & direct photographer, sales team, etc. 6 Deliveries to printer, etc. 2 Proof 6 Total 58 $25/Hr. $1,450 Overhead 95 $89Hr. $760 Total Expenses $27,255 Total Expenses @ 15 percent 4088.25 TOTAL DIItECTORY CHARGE TO CITY $4,000 *The Chamber proposes to Charge 15 perreut Of the total expenses which, approximately, equates to the labor cost, overhead, and a small administ ive fee for the production of the directory. Baldwin Park Chamber of Commerce Projects & Services FY 2000 -2001 1. B. Business Directory: Alphabetical Listing on Zip Disk Activity Based Budget Activity Cost Materials (Initial investment: 100 disks) $1,070 Labor: Staff: 12 hours @ $1 I/Hr. $132 Make disks Update records Mail Labor: Director: 1 hour @ $251Hr. $25 Overhead: 12 hours @ $S/Hr. $96 Administrative Fee $177 TOTAL $1,500 3. C. Color Brochure • Activity Based Budget Activity Printing (1,000 copies) Set -up Charges Photography Labor, Director: 30 Hrs. @ $25 /Hr- Research & develop design Supervise Edit Labor, Staff 5 Hrs. @ $11/Hr. Secretarial suppor4 Overhead: 30 Hrs. @ $$/Hr. Administrative Fee {Approximately 1 TOTAL I.D. CD -ROM (Estimate Of Costs)* Activity Materials (Initial Investment: 500 CD's Development Cost (with support of schools) Labor Cost Director: 25 Hrs: @ $25ah. Staff'. 5 Hrs. @ $1 I/Hr. Overhead: 25 Hrs. @ $8/1Ir. Administrative Fee (ApproximaWIy IO %) TOTAL Cost 1,000.00 300.00 100.00 750.00 55.00" 240.00 255.00 $2,700 Cast $1,000 $2,500 $625 $55 $200 $420 a.e nna 3 *This is an estimate. Additional Kreasonable" and documented expenses for materials and development costs will be billed. r Baldwin Paris Chamber of Commerce Projects & Services FY 2000 -•2001 4 WELCOME PACKAGE FOR NEW BUSINESSES TO BALDWIN PARK This package will include helpful material (see below) for new businesses. The Chamber executive director and an associate (board member or ambassador) will call on all new businesses that come to Baldwin Park on a monthly basis. The list (new business licenses) is to be provided by the City. Welcome Package: ' Welcome Letter Business Start-up Kit (Cost calculated elsewhere) City Map Demographics Frequently used numbers and list of government officials (local, state & federal) Color City Brochure (Cost calculated elsewhere) Doing Business in Baldwin Park (a tri-fold brochure reproduced from City copy) List of local business services (health care, restaurants, and transportation) . Paldwin Park N013' Chamber Information (no cost to City): Membership information, calendar of events, Quick News • Activi Based Bud et t Activity Cost Material Cost 150.00, Labor. Director 60 Hrs. @ $25/Hr. 1,540.00 Edit Package, Delivery Follow -up Reports Labor: Staff @$1l /Hr 110.00 Assemble Packages Make Appointments , Mileage Y00.0Q Overhead 10 His: @ $8/Hr. 80.00 Administrative Fee (Approximately 10%) 160.00 TOTAL $2,100.00 Baldwin Park Chamber of Commerce Projects & Services FY 2000 -2001 5 RELOCATION PACKAGES This project is made up of two parts: (1) a Residential Relocation Package and (2) a Business Relocation .Package. Residential Relocation Package. This is'a two- sided, 26 -page information packet with median housing prices, schools, utility numbers, etc. For the first printing, it is planned that a bundle of 25 copies will be distributed to each local realtor, and 100 extra copies will be printed for requests through the Chamber of Commerce. • • Activit y Based Budget Activity Cost Materials, Printing & Binding (500 copies) 1,025.00 Postage 50.00 Labor: Director 16 Hrs. @ $25/Hr. 400.00 Compile Edit Market and deliver Labor: Staff 20 Hrs. @ $115R. 22D.OD Verify information Type Assemble, bind, and mail out Overhead: 20 Hrs. @ $8IH3r. ? 160.00 Administrative Fee A ro -1y 15% 295.00 TOTAL ° S2150A0 r` Business Relocation Package: This package is an economic development package for businesses interested in reloMft W Baldwin Park. Most of the materials included have been cost - analyzed in other proposed projects. The activity-based budget is mainly staff time for assembly of the package, mailing, and updating real. estate information. • Activi Based Bud et - Business Relocation Package Business Start-up Kit for Baldwin Park Doing Business in Baldwin Park (tri fold brochure) City Map Updated information on real estate available information from the San Gabriel Valley Eeonomic Partnership Information from the Hispanic Chamber of Commerce Activity Cost Labor: Director 2 Hrs. @ $251Hr. (RE info update) 50.00 Labor: Staff 5 Hrs. @ $1Iffin(Assembie kits, up -date) 55.00 Overhead: 5 Hrs. @ $Slut'. 40.00 Postage 50.00 Administrative Fee 105.00 TOTAL $300.00 Baldwin Park Chamber of Commerce Projects & Services 1+Y 2000 -2001 BUSINESS START -UP IaT FOR BALD WIN PARK 6 This is a 17 page (minimum) package that includes how to apply for a fictitious business name, local business resources and requirements, bad check enforcement, financial assistance resources (including the City of Baldwin Park), employee training programs, important telephone numbers, etc. In addition to the physical package, on -line assistance will be available at the Chamber of Commerce office using the Chamber's sppcial'password for direct access to the California Chamber of Commerce Assistance Center. Business Start -Up Kit • Activity Based Budget Activity Cost Material Cost & Binding 450.00• Postage 50.00 Labor: Director 16 Hrs. @ $25/Hr. 400.00 Labor: Staff 16 Hrs. @ $11 /Hr. 176.00 Overhead: 16 Hrs. @ $8/11r. 128.00 Administrative Fee 196.00 TOTAL $1,400.00 Business Start-Up Online Assistance • Activity Based Budget Activity Cost Labor: Director 2 Hrs. @ $25/h 50.00 Labor: Staff 1 Hr. @ $1 UHr. 11.00. Overhead I Hr. @'$M. 8.00 ISP (Internet Service Provider @ 1% 2.20 Download Cast 2.00 Administrative Fee 1.37 Total Hourly Cost 74.37 The Chamber will bill the City at a rate of $75 per hour per client (two -hour maximum) on a quarterly basis. It is projected to serve one client a month on the average. rojected Cost (approximateW $900 D er ca Baldwin Park Chamber of Commerce Projects & Services FY 2000 -2001 BUSINESS SURVEY This survey is to poll every business license in the City of Baldwin Park (approximately 3,500) regarding satisfaction with City services, primary needs and concern s, and suggested constructive changes. The Chamber of Commerce will organize and host a committee of business professionals and City staff to decide on the survey questions. The Chamber will subsequently develop the survey; print and mail it to all businesses; follow-up with telephone surveying; tabulate and publish the results. Business Survey Activitv Based Bud et* Activity Cost Materials & Printing 500.00 Postage 725.00 Labor: Director 15 Hrs. @ $25/Hr. 375.00 Labor: Staff 25 Hrs. @$II/Hr. 275.00 Labor: 100 Hrs. @ $5..75 (telephone follow -up) 575.00 Overhead: 25 Hrs @ $8/Hr. 200.00 Administrative Fee 225.00 TOTAL $2,875.00 *Optional: Return postage (first class) affixed to the survey would increase the cost $900. WEB SITE CONNECTION AND MAINTENANCE 7 The Chamber of Commerce proposes to link together the Chamber's, the City's and the Baldwin Park Unified School District's web sites. Part of the technological assistance wift come from Mount San Antonio College and Mt. Sierra College. The Chamber will create and maintain a community calendar similar to the current calendar published in the Baldwin Park NOW. The - long -range goal will be to include current real estate available in the city and to link church services, lodging, restaurants, and other businesses to the site. Web Site Connection & Maintenance e Activity Based Bn et Activity Cost Development: Technical assistance to net- work Chamber, City & School sites 3,000.00 Maintain Community Calendar" Labor: Director I. W. @ $25/Hr. per month 300.00 Labor. Staff 4 Hrs. @ $11/Hr. per month 528.00 Overhead: 3 Hrs. @ $8/W. per month 272.00 Administrative Fee: $50 per month 600.00 TOTAL $4,700 Baldwin Park Chamber of Commerce Projects & Services FY 2040 -2001 PROGRAM OF WORK: STRATEGIES AND BUDGET ADMINISTRATIVE ASSISTANCE COMMUNITY SERVICE AWARDS CEREMONY AND YOUNG CITIZEN OF THE YEAR 2001 The annual awards banquet for Citizen of the Year, Lucky Baldwin Public Service Award, Hall of Fame, and Lifetime Achievement has been organized by the Chamber of Commerce as a service to the City for 49 years. The.addition of the Young Citizen of the Year award began in 1998, and the third annual competition has just been completed. These events are very worthwhile and important to the community. However, they are not directly related to the Chamber. Consequently, the Chamber of Commerce can no longer afford the time, effort, and costs associated with these events without direct reimbursement from the City. if the City chooses not to provide funds to the Chamber of Commerce for these projects in the year 2001, unfortunately, we must eliminate these events from our yearly calendar. However, the Chamber of Commerce would be delighted to continue organizing and hosting these events in the year 2001 with City support. Annual Awards Ceremony and Young Citizen of the Year Competition 2041 • Activi Based Bud et - Activity Cost Materials $500.00 Labor: Director 80 Hrs. @ $259Hr.. $2,000.00 Compose materials Edit Coordinate Awards Event Coordinate Young.Citizen Competition Attend committee meetings Attend actual event Labor: Staff 80 Hrs. @ $1l/Hr. $880.00 Secretarial Support Compile Materials, Bulk Mail Telephoning Attend Awards Overhead: 80 Hrs. @ $8/HR $640.00 Administrative fee (Approximately 10%) $380.00 TOTAL 8 Baldwin Park Chamber of Commerce Projects & Services FY 2000-2001 INFORMATION AND RESOURCE CENTER FOR THE CITY OF BALD'WIN PARE; 9 The Chamber of Commerce has traditionally served as an information and resource center for the City. Our office fields telephone calls (local and long distance) and "walk -ins" requesting information regarding City Hall and the community -at- large." The Chamber is literally the "Yellow Pages" for Baldwin Park. Our staff provides referrals for residents needing assistance and also handles consumer complaints. All these activities provide an important service to the City and yet do not directly relate to the Chamber's paying membership or stated goal "to promote the prosperity of businesses within the community." Documented records show that 54 percent of the telephone calls and "walk -ins" handled by the Chamber staff in one month related directly to City Hall, the community at large, the schools, or elected officials at the state and federal level. This service can no longer be provided free of charge. The suggested budget'represents 10 percent of the Chamber's labor, overhead, and a nominal administrative fee. Information Resource and Tourist Center Activity Based Budget Activity Cost Labor: Staff 10% of Total Payroll @ $$36,608 $3,660.00 Director 5% of Total Payroll @ $52,000 $2,600.00 Overhead: 1% of Total @ $14,780 $1,478.00 Administrative Fee $262.00 TOTAL $8,000.00 Baldwin Park Chamber of Commerce Projects & Services FY 2000-2001 LEAD ROLE IN FORMING AN ECONOMIC DEVELOPMENT COUNCIL 10 The City needs an independent body including an ombudsman, if you will, committed to providing business assistance and intergovernmental cooperation. This group should be constituted' of business entrepreneurs, real estate and banking professionals, the Chamber of Commerce, and City staff. In addition to proactive.economic development, this body could also breakout into smaller committees to process the City's commercial loan program (LDC) or other direct services. The Chamber of Commerce proposes to: 1. Set up the model 2. Set up the budget 3. Organize and host a committee to fgrm this Council 4. Process the paper work and special mailings required 5. Provide progress reports Lead Role in Formation of an Economic Development Council Activity Based Budget Activity Labor Cost Director: 30 Hrs. @ $25/Hr. $750.00 Staff: 15 Hrs. @ $11 Mr. $165.00 Administrative Fee $85.00 TOTAL $1,000.00 LOAN APPLICATION ASSISTANCE (LDC) The Chamber of Commerce proposes to offer assistance to business individuals who are applying for Baldwin Park City business assistance loans (LDC program.). The Chamber has applied for and received one of these loans and is very aware of the lengthy, detailed information that is required. We will help individuals complete the paperwork and assist in writing a business plan and a marketing plan For each client assisted, the Chamber will bill $200 ($250 if language translation assistance is necessary) to the City. Clients are to be referred. to the Chamber by the City staff, and billing will be on a quarterly basis. The number of clients referred probably would not exceed twelve (12) in one year. Business Loan (LDC) Application Assistance • Activitv Based Bud et Activity Cost Materials 25.00 Labor:. Director 4 Hrs. @ $25/Hr. 100.00 Labor: Staff 1 Hr. @ $1 M; 11.00 Overhead: 2 Hrs. @ $8/Hr. 16.00 Administ€ntive Fee 50.00 TOTAL Translation Assistance 50.00 ToTA.L $zs4.a4 APPROXIMATE TOTAL COST PER YEARN $2 �OO.U4 $2DQ X i z chic °� Baldwin Park Chamber of Commerce Projects & Services FY 2000 -2001 SUMMARY, OF PROJECT COSTS Baldwin Park Marketing Package Business Directory Book " Zip Disk Business Listings Color Brochure Multimedia Community CD ROM TOTAL New Business Welcome Package Relocation Packages Residential Relocation Package Business Relocation Package TOTAL Business Start -Up IKat for Baldwin Park Business Survey Web Site Connection & Maintenance Community Service Awards & Young Citizen Competition information & Resource Center Assistance Assistance in Formation of an Economic Development Council. TOTAL 11 $4,000.00 $1,500.00 $2,700.00 $4,800.00 $13,000.00 $2,100.00 $2,150.00 $300.00 $2,450.00 $1,400.00 $2,75.00 $4,700.00 $4,400.00 $8,000.00 $1,000.00 * *Business Start-Up Online Assistance $900.04 * *Business Loan (LDC) Application Assistance . $2,400.04 TOTAL PACKAGE (for inclusion in City .rascal Budget) $43,2? .00 I: Batdwin Park Chamber of Commerce Projects & Services FY 2004-2001 OVERHEAD COSTS Item Insurance Property Tax . Legal & Professional Fees Utilities Gas: $540 Electricity: $1700 Water: $500 Telephone (Including Maintenance Contract) Trash Disposal Building Maintenance Equipment Maintenance Office supplies Kitchen /Meetings TOTAL Cost $1,550,00 $370.00 $450.00 $2,840.00 $3,270.00 $1,020.00 $1,50000 $1,000.00 $1,500.00 $1,280.00 $14,780.00 12 CALCULATION BASIS FOR LABOR: STAFF TIME- Executive Director 45 000Near Calculation Cost. 40 hrstweek X 52 weeks = 2080 hrstyr. $21.63 Payroll Taxes @ 15% $3.24 ` Payroll Preparation Fee @2.25% $0.49 TOTAL HOURLY WAGE $25.36 Staff Calculation Cost $9.2511-lour (Average) $9.25 Payroll Taxes @ 15% . $1.39 Payroll Preparation Fee @ 2:25% $0.21 TOTAL HOURLY 1NAGE $10.85 rr r rr I' ,A, K K PUBLIC WORKS: GRANTS APPLIED AND RECEIVED APPROVAL FY2000 -2007 Teen Center $946,000 Transit Capital Buses 546,000 Gas Tax (Other than $1.3 million) 570,000 Safe Route to School Program 450,000 Storm Damaged Streets 3291000 Transit Operation 274,000 Oil Recycling Grant 26,000 Container Recycling Grant 22,000 TOTAL $ Note: None of the above grants are included in the budget because they have not been received by the City yet. The above list also does not include a grant of $246,000 for the Teen Center and $935,000 of Prop 12 because Public Works was not involved in obtaining these grants. Staff would like to come back to the City council at a later date and submit a list of new Capital Improvement Projects using these funds. CAPITAL IMPROVEMENT REQUEST- 2D00 - 200:1 - Project Name: Project Cost: Bogart Avenue Assessment District, CIP 869 $ 233,000.00 Fiscal Year Project will begin: '2000 End: 2001 Project description /justification: Set up an Assessment District for the Reconstruction of Bogart Avenue Assessment District. City has received signatures of resident of the street for this improvement. Council has directed staff: to set up this Assessment District. It is assumed that 75% cost will be recovered through Assessment from the property owners and 25% will be funded through City funds or loan. Staff recommends to take low interest loan and pay them over 10 years period. 75% of the payment will be from Assessment and 25% from CDBG fund. Cost Components: Amount: Year Design $ 3,000.00 2000/001 Construction $ 240,000.00 2000/001 Inspection $ 20,000.00 2000/001 Funding Sources: Amount: Year Loan $ 263,000.00 2000/2001 t-2 CAPITAL'IMPROVEMENT'REQUEST - 2000'- 201. '. Project Name: Baldwin Avenue Assessment District, CIP 870 Project Cost: $ 285,000.00 Fiscal Year Project will begin: 2000 Project description /justification: End: 200'1 Set up an Assessment District for the Reconstruction of Baldwin Avenue Project, CIP 870. City has received signatures of resident of the street for this improvement. Council has directed staff to set up this Assessment District. It is assumed that 75% cost will be recovered through Assessment from the property owners and 25% will be funded through City funds or loan. Staff recommends to take low interest loan and pay them over 10 years period. 75% of the payment will be from Assessment and 25% from CDBG fund. Cost Components: Amount: Year Design $ 25,000.00 2000/001 Construction $ 240,000.00 2000/001 Inspection $ 20,000.00 2000/001 Funding Sources: Amount: Year Loan $ 285,000.00 2000/2001 NEW:F'ROGRAM REQUEST. Name of Program: Shuttle Service Expansion Fiscal Year: Department/Division Name: Transit Number: Please state the nature and purpose of the proposed new program: Ud CC 55 This proposed program would add one bus in each direction to the peak weekday shuttle service. The additional buses would operate on a deviated route which would provide better service to under served areas. The request of $128,000 is for operational cost of these additional two buses at $31.50/hr. Please summarize the resources needed, i.e.., number and type of employees, description of contract services, specific machinery and equipment, etc.: The City is expected to receive $544,000 grant from the State for four large buses. These buses will operate on existing routes and the existing buses would operate in areas which is not served at present. Other factors which should be considered: These buses will serve the dual purpose of addressing the overcrowding and serving more neighborhoods. The budget does not reflect any savings from the fares we will collect. Source of funding: FY00 -01 FY01 -02 Prop A - Fund 117 $ 128,000.00 $ 128,000.00 CAPITAL IMPROVEMENT REQUEST 2000: 2001, Project Name: Project Cost: Fixed -Route Bus shelters $ 63,000.00 Fiscal Year Project will begin: 2000 End: 2001 CC: 55 Project description /justification: The addition of bus shelters and benches and 10 sites within the City. This would be a carry over of a project that was not completed in FY2000. 4 "] Cost Components: Design Construction Inspection Funding Sources: Prop A -Fund 117 $ $ $ $ Amount: 3,000.00 55,000.00 5,000.00 Amount: 63,000.00 Year 2000/2001 2000/2001 200012001 Year 2000/2001 4 "] NEW .PROGRAM REQUEST FORM Name of Program: Replace Street Name Signs Fiscal Year: Department/Division Name: Public Works .................. Number: 2000 -2001 CC: 59 Please state the nature and purpose of the proposed new program: Replace 2,000 street signs. The existing signs are almost faded. This will accelerate the replacement of faded signs with new signs. Please summarize the resources needed, ie., number and type of employees, description of contract services, specific machinery and equipment, etc.: Staff recommends to use Gas Tax. Additional Gas Tax of $570,000 will be available this year. The fund requested includes cost of labor and material. Cost for a temporary part -time help is included in this request. Other factors which should be considered: Faded signs are unsafe and requires replacement ASAP. Will use City's labor force. City has his own machine to make signs. Signs will be made in -house and installed. Source of funding: Gas Tax - Fund 114 FY00 -01 FY01 -02 $ 50,000.00 $ 50,000.00 C.1 NEVII PROGRAM REQUEST FORM Graffiti Removal - Name of Program: Expanded 7 -Day Coverage Fiscal Year: Department/Division Name: Public Works Number: Please state the nature and purpose of the proposed new program: 2000 -2001 CC: 64 The new program is needed to provide Graffiti Abatement 7- days /week. Five day coverage have proved to be inadequate. The new program will require establishing two full time crews. Council gave high priority to this item. To implement Council's wishes adequate funds are needed. Please summarize the resources needed, ie., number and type of employees, description of contract services, specific machinery and equipment, etc.: The new program will require adding one Maintenance Worker and upgrading acting Senior Maintenance Worker to Senior Maintenance Worker, reducing part -time crews (Monday - Thursday & Thursday - Sunday). Additional cost for this program is estimated to be: Labor - $60,000 and Material - $5,000 = $65,000. Gas Tax will be used for this program. The City is expected to receive an additional $570,000 in Gas Tax this year. Other factors which should be considered: The Council, during last quarter, approved $25,000 to implement the 7 -day Abatement Program. this program is implemented at present. if Council chooses not to continue this program then staff has to scale back to 5 -day program. Source of funding: Gas Tax FY00 -01 FY01 -02 $65,000.00 NEW 'PR(3GFA(vl F2EG211EST FARM Name of Program: Landscape Contract Fiscal Year: 2080 -2001 Department/Division Name: Public Works Number: CC: 68 Please state the nature and purpose of the proposed new program: City was using the contractual services ($200,000) 4 years ago to meet the needed level of service. Later it was replaced by using County General Relief Program and Court Referral System. City was receiving 25 to 35 workers daily. Supply of labor from this source is almost dried up. City need support of contractual services to maintain reasonable level of service. Please summarize the resources needed, ie., number and type of employees, description of contract services, specific machinery and equipment, etc.: Most of this intensive work sites will be maintained by this contractual services. Services would include maintenance of landscaped medians, off street parking areas, Metrolink, Park N Ride, right -of -ways and various City facilities. Also, minor landscape services for baseball fields. New areas like Shyre Park and the Public Library will be covered under this program. Other factors which should be considered: Without this contractual services, the city staff will be unable to maintain the landscaping of many critical areas. The staff is giving very high priority to this service. Source of funding: Fund 121 FY00 -01 FY01 -02 $ 83,000.00 $ 83,800.00 TO: Dayle Keller, Chief Executive Officer Jose Sanchez, Interim Director of Finance FROM: Arnold M. Alvarez - Glasman, City Attorney BY: A. John Olvera, Assistant City Attorney l SUBJECT: USE OF CITYWIDE BUSINESS IMPROVEMENT AREA (AB1693) FUNDS TO BUY OUT CHAMBER OF COMMERCE LEASE Issue Prior to its building being sold, the City dedicated approximately $180,000 of Citywide Business Improvement Area (AB1693) funds to pay for the buy out of the existing the Chamber of Commerce. Was this a proper use of AB1693 funds? Answer No. In accordance with Resolution No. 96 -32 and state statutes, the buy out of the Chamber of Commerce lease does not seem sufficiently related to the purposes of the Citywide Business Improvement Area. Discussion In May 1996, the City Council adopted Resolution No. 96 -32 creating the Citywide Business Improvement Area, pursuant to the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code §§ 36500 et seq.). The Resolution authorizes the City to impose annual assessments upon all businesses located within the exterior boundaries of the City to pay fot improvements and activities that support and promote the City's business community. .ALVA REZ-GLASMAN & COLVIN ATTORNEYS AT LAW ARNOLO M. ALVAREZ- GLASMAN ]OO N, aARRANCA AVENUE OF COLJNSF-L ROGER A. COLVIN suErE roso JAMES MARJIL. LASSO RICHARL7 L, AOAMS II GREGORY A, OOCIMO WEST CdVENA, CALIFORNIA 91791 WILLIAM A. VALLEJOS TELEPHONE (626) 858 -9121 f3231 727 -0870 SCOTT r, NICHOLS JOANNA G. AFn ICA FACSIMILE (626) SSS -2779 13231 727 -0878 A. JOHN 04VFRA STEPNAWE A. CHAV E2 RECEIVED August 28, 2000 SEP 1 3 2000 Confidential Memorandum ADMDgSTRAON Attorney - Client Privilege Attorney Work Product TO: Dayle Keller, Chief Executive Officer Jose Sanchez, Interim Director of Finance FROM: Arnold M. Alvarez - Glasman, City Attorney BY: A. John Olvera, Assistant City Attorney l SUBJECT: USE OF CITYWIDE BUSINESS IMPROVEMENT AREA (AB1693) FUNDS TO BUY OUT CHAMBER OF COMMERCE LEASE Issue Prior to its building being sold, the City dedicated approximately $180,000 of Citywide Business Improvement Area (AB1693) funds to pay for the buy out of the existing the Chamber of Commerce. Was this a proper use of AB1693 funds? Answer No. In accordance with Resolution No. 96 -32 and state statutes, the buy out of the Chamber of Commerce lease does not seem sufficiently related to the purposes of the Citywide Business Improvement Area. Discussion In May 1996, the City Council adopted Resolution No. 96 -32 creating the Citywide Business Improvement Area, pursuant to the Parking and Business Improvement Area Law of 1989 (Streets and Highways Code §§ 36500 et seq.). The Resolution authorizes the City to impose annual assessments upon all businesses located within the exterior boundaries of the City to pay fot improvements and activities that support and promote the City's business community. Dale Keller, Chief Executive Office Jose Sanchez, Interim Director of Finance City of Baldwin Park August 28, 2000 Page 2 According to Resolution No. 96 -32, the types of expenditures for which AB1693 was intended to fund include, but are not limited to, the following: • general civic promotion programs • community, cultural and musical special events • holiday decorations for city streets and facilities • community newsletters • local access cable television programming • promotion of the Business Crime Prevention program • City beautification programs • participation in the San Gabriel Valley Commerce and Cities Consortium In addition, the Citywide Business Improvement Area was intended to support "development and maintenance of business promotions and aids" directed at assisting existing businesses and locating new businesses within the City. California Streets and Highways Code section 36501(c) states that the State Legislature has found that it is of particular local benefit to allow cities to fund properl related improvements and activities through the levy of an assessment on businesses. Section 36510 defines a properly related "improvement " as the acquisition, construction, installation, or maintenance of any tangible property with an estimated useful life of five (5) years or more. Such property may include: (a) parking facilities, (b) benches, (c) trash receptacles, (d) street lighting, (e) decorations, (f) parks, and (g) fountains. Str. and H. Code § 36510. Section 36513 of the Parking and Business Improvement Area Law states that the following constitutes eligible "activities ": (a) Promotion of public events which benefit businesses in the area and which take place on or in public places within the area (b) Furnishing of music in any public place in the area (c) Activities which benefit businesses located and operating in the area. Dale Keller, Chief Executive Office Jose Sanchez, Interim Director of Finance City of Baldwin Park August 28, 2000 Page 3 In order to be able to sell the building where the Chamber of Commerce was located, the City agreed to pay for the buy out of the Chamber's lease. The total cost for the lease was approximately $180,000. Two payments of $60,000 have been made using Business Improvement Area funds, and the final payment is due in March 2001. This transaction primarily benefitted the City's Community Development Block Grant ( "CDBG ") funds and activities, rather than the Chamber of Commerce itself or the business community in general. There may be some indirect benefit to City businesses as a result of CDBG programs, or due to the new location of the Chamber. The nexus is not close enough, however, to satisfy the intent of the Parking and Business Improvement Area Law. In this respect, the actual expenditure does not seem to fall within the same category of programs and activities identified by Resolution No. 96 -32, or the Streets and Highway Code provisions. The buy out Qf the lease does not constitute a property improvement, such as benches; and it is not related to a promotional activity, such as a cultural and community event which benefits businesses in the City. Conclusion Based on an analysis of Resolution No. 96 -32 and the Parking and Business Improvement Area Law, the payments for the buy out of the Chamber of Commerce lease do not seem to be a proper use of AB1693 funds. A:lAB1593.MEM Fund # 100 GENERAL FY 1999 -2000 Fund Analysis Beginning Cash 6130100 6130/00 Estimated Gash Balance Actual Actual Balance Fund Name @7101199 Revenue Expenditures Transfers In Transfers Out @6/30/00 103 AB 1693 104 MRB PRINCIPAL 105 TRAP OFFICER 106 PROP 172 107 INTERGRATED WASTE MAN. 108 SUMMER LUNCH Program 109 AIR QUALITY IMPROVEMENT 110 i "RAFFIC SAFETY 111 SLESF(AB3229) 112 FEDERAL ASSET FOR. 1113 SUR TRANS PROGRAM" 1 "i4 GAS TAX 115 STATE ASSET FOR. 116 BICYCLE & PEDESTRIAN 117 PROP A 118 PROP C 119 E.D.A. 120 CDBG 121 STREET LIGHT & LANDSCAPE 122 LOAN PROGRAM 123 ASSESSMENT DISTRICT 1 24 COP LEASE PAYMENTS 125 BUILDING RESERVE 126 PROP A PARKS '627 PARKS MAINT DIST 128 HIGHWAY AND BRIDGE GRANT 130 FLEET SERVICES 131 SUPPORT SERVICES 132 INTERNAL INSURANCE 133 RESIDENTIAL DEVE FEE 134 SITYRE PARK RENOVATION 137 LOCAL LAW ENFORCEMENT Totals ** Pending further research (2,246,205) 13,440,021 13,079,104 741,668 532,996 46,784 (38,397) 29,538 31,944 139,414 19,596 86,391 556,281 360,994 66,796 (103,966) (543,203) 14,276 (965) 480,711 1,557,455 1,105,374 (1,561,750) 271,037 (164,888) (59,949) 697,025 801,156 107,527 (1,026,400) (14,175) 166,198 641,930 3,629,729 68,386 (61,617) 5,057,027 66,919 11,774 203,286 143,413 233,160 63,497 330,217 169,000 33,263 576,860 1,360,675 1,334 31,688 1,076,364 686,013 174,847 987,354 1,352,221 471,900 42,225 101,039 225,000 438,860 1,045,936 793,835 1,207,758 31,000 400,000 469,225 26,168, 684 70,600 115,882 217,159 206,544 79,928 7,950 2,650 589,508 1,415,245 16,451 995,137 1,027,883 96,116 1,170,067 1,098,929 305,375 681,413 69,041 920,529 1,106, 664 718,551 1,818, 803 47,468 339,162 26,196,160 129,100 29,538 375,000 160,915 36,329 129,100 60,000 648,961 648,961 510,000 79,886 22,996 2,052,725 2,052,725 (1,676,616) 43,103 (155,723) 119,348 65,668 46,212 69,960 503,548 369,079 61,080 (116,615) (597, 773) 15,610 14,272 561,938 1,215,584 1,313,205 (1,804,463) 524,329 1,637 (17,724) 765,611 377,195 •38,486 (998,069) (14,175) 105,470 717,213 3,018,684 19,500 352,532 91,442 5,029,550 UPDATED 37 CITY OF BALDWIN PARK GENERAL FUND CASH BALANCE ANALYSIS FISCALYEAR 1999 -2000 I1101 OWN I'MCKIFsMMMI TjW,V[4L BALANCE AS OF JULY 1, 1999 $ (2,246,205) ACTUAL REVENUES FOR 1999 -2000 $13,440,021 TRANSFERS -IN $ 741,668 TOTAL ACTUAL REVENUES AND TRANSFERS -IN $ 14,181,689 TOTAL ACTUAL CASH AVAILABLE $ 11,935,484 ACTUAL EXPENDITURE FOR 1999 - 2000 $13,079,104 TRANSFERS -OUT $ 532,996 TOTAL ACTUAL EXPENDITURES $ 13,612,100 ACTUAL CASH AT JUNE 30, 2000 $ (1,676,616) Variance Revenues $13,132,060 Expenditures $13,236,043 Surplus /Deficit $ (103,983) UPDATED 38 FY 2000 -2001 Fund Analysis Fund # Fund Name Beginning Cash Balance @7101100 Estimated Budgeted Revenue Estimated Budgeted Expenditures Transfers In Transfers Out Estimated Budgeted Cash Balance 100 GENERAL (1,676,616) 13,473,930 14,255,070 719,579 510,000 (2,248,177) 103 AB 1693 43,103 67,900 70,600 40,403 104 MRB PRINCIPAL (155,723) 13,000 - (142,723) 105 TRAP OFFICER - - - - 106 PROP 172 119,348 195,600 222,124 92,823 107 INTERGRATED WASTE MAN. 65,668 146,500 59,162 153,006 108 SUMMER LUNCH Program 46,212 217,300 249,418 14,094 109 AIR QUALITY IMPROVEMENT 69,960 68,000 72,750 65,210 110 TRAFFIC SAFETY 503,548 317,500 7,950 200,000 613,098 111 SLESF(AB3229) 369,079 169,000 - 438,079 100,000 112 FEDERAL ASSET FOR. 61,080 20,000 15,900 65,180 113 SUR TRANS PROGRAM ** (116,615) 629,000 310,055 202,330 114 GAS TAX (597,773) 1,384,803 1,263,325 (476,295) 115 STATE ASSET FOR. 15,610 - - 15,610 116 BICYCLE & PEDESTRIAN 14,272 27,000 58,250 (16,978) 117 PROP A 561,938 1,018,000 1,161,998 417,940 118 PROP C 1,215,584 819,920 1,139,977 895,528 19 E.D.A. 1,313,205 202,600 418,725 1,097,080 120 CDBG (1,804,463) 1,984,000 2,014,033 70,000 (1,904,496) 121 STREET LIGHT & LANDSCAPE 524,329 1,326,200 1,445,513 405,016 122 LOAN PROGRAM 1,637 468,600 415,350 54,887 123 ASSESSMENT DISTRICT (17,724) 42,230 548,000 (523,494) 124 COP LEASE PAYMENTS 765,611 30,000 678,304 720,000 837,307 125 BUILDING RESERVE 377,195 206,120 720,000 (136,685) 126 PROP A PARKS 38,486 77,529 (39,043) 127 PARKS MAINT DIST (998,069) 455,200 1,003,754 510,000 (1,036,623) 128 HBRR GRANT - - 129 AB939 135,000 107,188 27,812 130 FLEET SERVICES 105,470 759,500 678,893 186,077 131 SUPPORT SERVICES 717,213 730,970 851,903 596,281 132 INTERNAL INSURANCE 3,018,684 1,099,308 1,384,530 2,733,462 133 RESIDENTIAL DEVE FEE 19,500 11,500 - 11,500 19,500 134 SITYRE PARK RENOVATION 352,532 - 475,000 (122,468) 137 LOCAL LAW ENFORCEMENT 91,442 97,000 (5,558) Totals 5,043,725 26,018,681 29,082,302 1,949,579 1,949,579 1,980,104 Pending further research UPDATED 39 CITY OF BALDWIN PARK GENERAL FUND CASH BALANCE ANALYSIS FISCAL YEAR 2000 -2001 BEGINNING CASH BALANCE BALANCE AS OF JULY 1, 2000 $ (1,676,616) PROJECTED REVENUES FOR 2000 -2001 $13,473,930 TRANSFERS -IN $ 719,579 TOTAL REVENUES AND TRANSFERS -IN $14,193,509 TOTAL PROJECTED CASH AVAILABLE $12,516,893 PROJECTED EXPENDITURE FOR 2000 -2001 $14,255,070 TRANSFERS -OUT $ 510,000 TOTAL PROJECTED EXPENDITURES $14,765,070 PROJECTED CASH AT JUNE 30, 2001 $ (2,248,177) Variance Revenues Expenditures Surplus /Deficit $13,473,930 $ 14,255,070 $ (781,140) UPDATED 40