Loading...
HomeMy WebLinkAbout1999 10 06 CCAGENDA FOR THE STUDY SESSION OF THE CITY OF BALDWIN PARK CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY OCTOBER 6, 1999 6:00 P.M. COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BAL ®WIN PARK, CALIFORNIA 91706 PUBLIC COMMUNICATIONS FIVE (5) MINUTE MAXIMUM SPEAKING TIME LIMIT "No Action or Discussion shalt be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (Government Code §54954.2) Si desea hablar accrue de cualquier tema, por favor, pase adelante durante Communicacion Oral. Un interprete estara presents. 1. CLOSED SESSION A. PUBLIC EMPLOYMENT PERFORMANCE EVALUATION GC §549571 Title: Chief of Police - One Year Performance Evaluation 2. ADJOURN In compliance with the American with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management, (626) 960 -4011. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102.104 ADA Title !1) Agenda -- October 6, 1999 AGENDA FOR THE REGULAR MEETING OF THE CITY OF BALDWIN PARK CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY OCTOBER • ••r 11 COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CALIFORNIA 91706 A. CALL TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE Page 2 D. ROLL CALL: Councilmembers: Ricardo Pacheco, Linda Gair, Mayor Pro Tern William "Bill" Van Cleave and Mayor Manuel Lozano E. OATH OF OFFICE AND CERTIFICATE OF APPOINTMENT TO NEWLY APPOINTED HOUSING COMMISSIONER SALLY WIECK F. PROCLAMATIONS /COMMENDATIONS /PRESENTATIONS • Distinguished Service Award - Lloyd Garcia • Distinguished Service Award — Captain Dan Higginbotham • Proclamation proclaiming October 8 -22, 1999 as "Child Injury and Violence Prevention Week" City Council and Planning Commission Presentation of Beautification Awards Individuals are invited and welcome to participate in public comment periods provided during the course of the meetings of the City Council/RedevelopmentAgency. However, disturbances of Council /Agency meetings will not be tolerated and are punishable as a misdemeanor. (Penal Code §403.) Agenda —October 6, 1999 PUBLIC COMMUNICATIONS — ALL AGENCIES FIVE (5) MINUTE MAXIMUM SPEAKING TIME LIMIT Page "No Action or Discussion shall be taken on any item not appearing on the posted agenda, except the members of the legislative body or its staff, who may briefly respond to statements made or questions posed by persons..." (Government Code §54954.2) Si desea hablar con el Concilia acerca de cualquier tema, por favor ease adelante durante Communicacion Oral. Un interprete estara presente. CITY COUNCIL 1. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event, the item will be removed from the General Order of Business and considered in its normal sequence on the Agenda. Approval of Certificate of Posting for October 6, 1999 A. APPROVAL OF MINUTES —AUGUST 4, 1999 (Regular & Study Session) Recommendation: Approve. B. CLAIMS AND DEMANDS Recommendation. Waive further reading and adopt Resolution No. 99 -81 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK ". Mayor Pro -Tem Van Cleave abstained on all warrants to Mr. Bill's Hardware (financial conflict of interest). C. AWARD OF CONTRACT FOR CIP 857 858 860 AND 861 — RUIZ ENGINEERING CO. Recommendation: Award contract to Ruiz Engineering Company in the amount of $337,414.00 for the overlay, construction of sidewalks, curbs, gutters, bus pads and pavement striping on Baldwin Park Boulevard (Ramona Boulevard to Los Angeles Street), Puente Avenue (Merced Avenue to Havenbrook Street), Puente Avenue (Pacific Avenue to Central Avenue), and Puente Avenue (Ramona Boulevard to Badillo Street); Authorize the Mayor to execute agreement and authorize the Director of Public Works to execute necessary change orders in an amount not to exceed ten percent (10 %) of the original contract amount. D. ADOPT RESOLUTION AND APPROPRIATE "AID TO CITIES" FUNDS FOR THE CONSTRUCTION OF VARIOUS STREETS WITHIN THE CITY Recommendation: Waive further reading and adopt Resolution No. 99 -82 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK REQUESTING AN ALLOCATION AND PAYMENT OF COUNTY AID TO CITIES FUND ". E. AWARD CONTRACT FOR DESIGN OF MEDIAN PEDESTRIAN PUSH BUTTON SIGNAL AND PARKING LOT IMPROVEMENTS ALONG BALDWIN PARK BOULEVARD CIP 859 Recommendation: Award the contract to Lin Consulting, Inc in the amount of $12,500.00 and authorize the Mayor to execute the agreement. F. ADOPT ORDINANCE NO 1131 RELATING TO THE PROVISIONS FOR THE POSITION OF CHIEF EXECUTIVE OFFICER Recommendation: Adopt Ordinance No. 1146, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN Agenda — October 6, 1999 Page 4 PARK CODE OF ORDINANCES SECTION 31.03 RELATING TO THE DUTIES OF THE CHIEF EXECUTIVE OFFICER ( "CEO ") ", on second reading, read by title only and waive further reading thereof. G. APPROVAL OF EMPLOYMENT AGREEMENT — INTERIM CHIEF EXECUTIVE OFFICER DAYLE KELLER Recommendation: Approve agreement of Dayle Keller to serve as Interim Chief Executive Officer and authorize the Mayor to sign the Agreement. H. LOAN DEVELOPMENT COMMITTEE LDC Recommendation: Create an interim Loan Review Committee in order to expedite the review approval of the two pending commercial loan applications. Notify the existing LDC members of our efforts to appoint new Loan Review Committee Members and recognize existing LDC Members with an award of participation and assistance with the EDA program. After review of the pending loan applications, replace the Interim Loan Review Committee with a City Council appointed committee comprised of City Staff, a Real Estate Broker, a Chamber of Commerce representative, a banker /lender and a business owner. 2. SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard) If in the future you wish to challenge the following in court: You may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Council at, or prior to the public hearing. A. RESOLUTION AMENDING FEE SCHEDULE FOR VARIOUS CITY SERVICES SPECIFICALLY ADOPTING THE 1999 BUILDING VALUATION TABLE Recommendation: Conduct Public Hearing and waive further reading and adopt Resolution No. 99 -80 entitled, `A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET FOR THE CITY OF BALDWIN PARK AMENDING RESOLUTION NO. 98 -86 SETTING FEES AND CHARGES FOR ISSUANCE, PROCESSING, AND FILING OF VARIOUS CITY SERVICES AND PERMITS IN THE CITY ". 3. REPORTS OF OFFICERS COMMISSIONS AND COMMITTEES A. RESOLUTION OF INTENTION - AMENDMENT TO CONTRACT WITH THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM Recommendation: Introduce for first reading, Ordinance No. 1147 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM ", on first reading, read by title only and waive further reading thereof; and, approve the Resolution of Intention and authorize the Mayor and the City Clerk to execute the necessary documents. B. PURCHASE OF BALLISTIC DUTY HELMETS Recommendation: Approve the purchase of sixty (60) PASGT Ballistic Duty Helmets utilizing Federal Asset Forfeiture Funds. 4. COUNCIL.ISTAFF REQUESTS AND COMMUNICATIONS A. Sale of Fireworks — Millennium Celebration Agenda —October 6, 1999 Page 5 5. CLOSED SESSION 6. ADJOURN COMMUNITY REDEVELOPMENT AGENCY 'I. CONSENT CALENDAR All items listed are considered to be routine business by the Agency and will be approved with one motion. There will be no separate discussion of these items unless an Agency Member so requests, in which event, the item will be removed from the General Order of Business and considered in its normal sequence on the Agenda. • Approval of Certificate of Posting October 6, 1999 A. APPROVAL OF MINUTES —August 4 1999 Recommendation: Approve. B. WARRANT REGISTER NO. 492 Recommendation: Approve warrant Register No. 492. C. DEMOLITION BID SPECIFICATIONS FOR THE 24 ACRE PROJECT (PHASE 2) Recommendation: Agency approve demolition bid specifications for the 24 acre site (Phase 2) and authorize staff to advertise and solicit bids for the demolition and asbestos testing. Authorize staff to issue 30 -day notices to move to the remaining tenants at 3144, 3112 -3116 Big Dalton and a 45 -day notice to move to the Patels at the B and B Motel located at 14257 Garvey Avenue. D. ACQUISITION OF PROPERTY— 14426 MERGED AVENUE (24 ACRE PROPERTY) Recommendation: Authorize the acquisition of property located at 14426 Merced Avenue (24 Acre Property) for land bank purposes. 2. SET MATTERS -PUBLIC HEARINGS (7.00 P.m. or as soon thereafter as the matter can be heard) If in the future you wish to challenge the following in court: You may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Council at, or prior to the public hearing. None 3. REPORTS OF OFFICERS COMMISSIONS AND COMMITTEES A. PROPOSED WATER VENDING MACHINE LOCATION: PARKING LOT OF TACO READY RESTAURANT 13621 FRANCISQUITO AVENUE: APPLICANT: JOE GARRETT REPRESENTING WATERMILL EXPRESS Recommendation: Conceptually approve the existing vending machine with the understanding that the structure will be redesigned to be compatible with the existing architecture (Spanish Mediterranean theme) of the surrounding structures (Taco Ready and Target); or, conceptually deny the proposed water vending machine as presented; or Conceptually approve the proposed water vending machine as presented. 4. AGENCY/STAFF REQUESTS AND COMMUNICATIONS 5. CLOSED SESSION Agenda —October 6, 1999 Page 6 6. ADJOURN CERTIFICATE OF POSTING: 1, Rosemary M. Ramirez, Deputy City Clerk of the City of Baldwin Park, certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 30"' day of September, 1999. Rosemary M. Ramirez, 16eputy City Cler COPIES OF STAFF REPORTS AND SUPPORTING DOCUMENTATION PERTAINING TO EACH ITEM ON THIS AGENDA IS AVAILABLE FOR PUBLIC INSPECTION AT CITY HALL AND THE LIBRARY. FOR FURTHER INFORMATION REGARDING AGENDA ITEMS, CONTACT THE CITY CLERK'S OFFICE AT (626) 813 -5213 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management, (626) 960 -4011. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.102.104 ADA rtle 11). CT - 6 199 COUNCIL CHAMBER ITEM NO, JdWA. A UGUST 4, 1999 14403 E. PACIFIC AVENUE WEDNESDAY BALDWIN PARK, CA 91706 7:00 P.M. The CITY COUNCIL of the City of Baldwin Park met in regular session at the above time and place. ROLL CALL. Present: Councilmembers Ricardo Pacheco, Linda Gair, Mayor Pro -Tern William "Bill" Van Cleave, and Mayor Manuel Lozano. Also present: Michael Garcia, City Attorney; Richard A. LeGarra, Chief of Police; James B. Hathaway, Director of Finance; Steve Cervantes, Director of Community Development; Ralph Nunez, Director of Recreation and Community Services; Kathryn V. Tizcareno, City Clerk; and Rosemary M. Ramirez, Deputy City Clerk OATHS OF OFFICE SUSAN EMILY LOEB and Oaths of Office were administered to newly appointed RITA P. VAZQUEZ Recreation and Community Services Commissioners Emily Susan Loeb and Rita P. Vazquez. PROCLAMATIONSICOMMENDATIONSIPRESENTATIONS DISTINGUISHED SERVICE AWARD - Mayor Lozano was joined by the Council in presenting DAVID OLIVAS a Distinguished Service to former City Attorney David Olivas, Jesse Carlos of Congressman Matthew Martinez' office also presented a Congressional Certificate of Distinction to former City Attorney Olivas. Members of the Baldwin Park Pony League also presented a Certificate of Appreciation to former City Attorney Olivas and thank him for his continued support of the Pony League activities. On behalf of the entire City Council, and in appreciation for his service to the City of Baldwin Park, Councilmember Gair presented Mr. Olivas with a gift. PUBLIC COMMUNICATIONS INTRODUCTION OF CITY OF LA PUENTE At this time, Mayor Lozano introduced and welcomed COUNCILMEMBER HOLGUIN- FALLON La Puente City Councilwoman Sally Holguin- Fallon, Councilwoman Holguin- Fallon thanked the Mayor for the warm welcome and stated that she was here in support of Ms. Yolanda Ruiz, who has an item on the City Council Minutes -- August 4, 1999 Page 2 CONCERN REGARDING PUBLIC COMMENTS MADE BY CITY OFFICIAL CONGRESSMAN MARTINEZ' OFFICE ANNOUNCEMENTS STREET REPAIR REZONE REQUEST COMMISSIONER COMMENT MAYOR LOZANO PUBLIC COMMENT PUBLIC APOLOGY consent calendar this evening pertaining the adoption of a resolution requesting parole denial for convicted murderer Danny Saul Rosales. Joseph Cowen, President of the Baldwin Police Association directed his comments to Mayor Pro Tern Van Cleave, requesting a public apology for his statements that appeared in a recent San Gabriel Valley Tribune article regarding the conduct of police officers. Jesse Carlos of Congressman Matthew Martinez' office reminded the City Council and members of the audience that the Congressman office is available to assist individuals with any matters requiring assistance. Mr. Salazar, 13308 Corak Street expressed concern that over one year ago, he reported a pot hole in front of his home. To date, the matter has not been address nor repaired and would like to know what the city will do to handle this matter. Ms. Betty Brockley, spoke regarding her previous request to have the property located at 18228 Dalewood rezoned. A sale of this property is pending the rezoning of the subject property to residential. Ms. Brockley further stated that she has complied with all engineering and planning requests by submitting the necessary documents and asked that this matter be addressed. Ms. Emily Loeb, newly appointed Commissioner, wished to thank the City Council for appointing her as member of the Recreation and Community Services Commission. Mayor Lozano referred to a recent article in the San Gabriel Valley Tribune, in which Assemblyman Martin Gallegos made an uninformed comment /opinion. Mayor Lozano urged members of the audience and of the community, to disregard stereotypical comments as such, since they are the types that keep us from moving forward. Mayor Pro Tem Van Cleave publicly apologized to the Baldwin Park Police Association for his comments which appeared in the Tribune. He further stated that the reporters' writing was a different perspective than that of his own. City Council Minutes — August 4, 1999 CONSENT CALENDAR CERTIFICATE OF POSTING RESOLUTION RECOMMENDING PAROLE - DENIAL — DANNY SAUL ROSALES CLAIM REJECTION — JAMES L. JONES CASE No. 98 -020A PLANS & SPECIFICATIONS - FOR FY 1999 -2000 GAS TAX FUNDS RESOLUTION ALLOWING EXTENSION OF EMPLOYMENT — PERSONNEL/RISK 18T1110 /_y_[ela.4 Page 3 City Clerk Tizcareno presented the consent calendar as follows: Councilmember Gair pulled the following item from the Consent Calendar: 1) APPROVAL OF MINUTES — July 7, 1999 and July 21, 1999. 2) APPROVE AGREEMENT FOR ATTORNEY SERVICES — With the Law Firm of Alvarez - Glasman & Colvin. Certificate of Posting for August 4, 1999, was approved. Further reading was waived and Resolution No. 99 -67 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK ", was adopted. Mayor Pro -Tem Van Cleave abstained on all warrants to Mr. Bill's Hardware (financial conflict of interest). Further reading was waived and Resolution No. 99 -65 entitled, "A RESOLUTION OF CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA RECOMMENDING THAT PAROLE BE DENIED TO CONVICTED MURDERER, DANNY SAUL ROSALES -- CDC 22367 ", was adopted. The claim of Jaynes L. Jones, M.D., was denied and staff was directed to send the appropriate notice of rejection to claimant. The plans and specifications for FY 1999 -2000 Gas Tax Funded Project of thirteen residential streets were approved and staff was authorized to advertise and solicit bids for the construction phase of CIP Project 850A. Further reading was waived and Resolution No. 99 -70 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK REQUESTING EXTENSION OF EMPLOYMENT OF THE PERSONNEL/RISK MANAGER PURSUANT TO G.C. SECTIONS 21221(h) and 21224 ", was approved. City Council Minutes -- August 4, 1999 CONSENT CALENDAR APPROVED Page 4 A motion was made to approve the Consent Calendar as presented. MOTION: Councilman Pacheco SECOND: Councilwoman Gair Motion carried. APPROVAL OF MINUTES A motion was made that the minutes not be included in the consent calendar if they are not included for approval in the council agenda packets. MOTION: Councilwoman Gair SECOND: Mayor Pro Tem Van Cleave AGREEMENT FOR CITY ATTORNEY Councilwoman Gair asked that this matter be pulled SERVICES — ALVAREZ- GLASMAN & COLVIN from the consent calendar for the benefit of publicly introducing our newly appointed City Attorney Michael Garcia from the Law Offices of Alvarez- Glasman & Colvin. CONTRACT EXTENSION — WEST COAST ARBORISTS A motion was made to approve the agreement for City Attorney Services with the Law Office of Alvarez - Glasman & Colvin. MOTION: Councilwoman Gair SECOND: Mayor Pro Tern Van Cleave In response to Councilman Pacheco's question, Director Hathaway stated that the amount on the staff report should have been $50,000.00 which is the same amount of the renewal agreement for this contract. A motion was made to grant extension of the current contract with West Coast Arborists, Inc. for an additional twelve (12) months, for an amount of $50,000 -00. MOTION: Councilman Pacheco SECOND: Mayor Pro Tern Van Cleave Motion carried. 211 :14 Ctl ; I:F_3 Z 3 I q� JOINT PUBLIC HEARING — CITY COUNCIL/ Mayor Lozano OPENED this matter for discussion. REDEVELOPMENT AGENCY - DISPOSITION AND DEVELOPMENT AGREEMENT FOR Jessie Plata, stated his opposition to the project and THE PROPOSED THOMAS SAFRAN asked if the developer will consider building a field for & ASSOCIATES PROJECT the Road Runners to have as a home field. Ms. Pacheco, stated that Baldwin Park feels that the city is not big enough to accommodate the growth. Salvador Gonzales, stated he lives two blocks from Sierra Vista and his child was sent to Jones Middle School. This is a clear indication that the schools are City Council Minutes — August 4, 1999 Page 5 overcrowded and do not provide quality education and feels that the city does not need additional multi- tenant housing. Helen Hickam, Corak Street resident, is in support of the development and reminded the Council that the future of our city rests on their decision here this evening. Rafael Garcia, Baldwin Park, wished to thank Mr. Ferguson for his time however, feels that the project will cause a density problem, one, which the city is not capable of handling, and he urged the council not to approve the project. Veronica (last name not audible), rebutted an earlier comment which was made, that a child was sent to a school out of boundary due to overcrowding. She stated that the reason for this (it happened to her child as well) is due to the boundary lines of the district, it has nothing to do with overcrowding. Raul Martinez, Baldwin Park, is in support of the project and wished to commend Mr. Ferguson for his role in presenting the plans and development of the 71 unit - housing complex. Dan Trunco, Baldwin Park, is in full support of this project and he asked the council to base their decision on the merits of the project, developer and the future of the City. Don Cook, Baldwin Park, is in support of this project. Providing housing within the city keeps residents from the city in the city. Kathryn Tizcareno, Baldwin Park, is in favor of the project and asked Council to keep an open mind when making their decision tonight. Stacey Perez, Owner of Elwin Market, is in support of the project and feels that there is no other offer the city has had on this property that would improve the quality of life for its surrounding residents and or businesses. Rosalva Gamboa, Corak Street resident, stated that at first, she was opposed to the project, however, after she toured other facilities and became fully informed of the benefits offered by the developer, she has changed her mind and is now 100% in favor of the project. City Council Minutes — August 4, 1999 Page 6 Magdaleno Polino, Corak Street resident, said that all his neighbors could not be here this evening however on their behalf, he wished to stated that the majority of the residents on Corak street are in favor of this project and asked Council to make a favorable decision tonight. Victor Santa Cruz, Corak Street, said he is one of the opponents of Corak Street and asked Council to not approve the project since it would only bring an overcrowding of people that the City does not need. There was no one else wishing to speak therefore, Mayor Lozano declared the Public Hearing CLOSED. In response to a comment from the audience regarding the capability of the school district to provide quality education, Councilwoman Gair stated that her children are all products of the Baldwin Park School District. Each has a great level of success that they have obtained as a result of the quality education they have received in Baldwin Park. Councilwoman Gair further stated that in order for the City of Baldwin Park to be prepared for the density that will inevitably hit the entire state of California by the year 2010, now is the time to start preparing and providing additional housing. Councilwoman Gair is believes in making decision that will improve the quality of live for the residents of the City of Baldwin Park and she is in favor of the proposed Safran Project. Councilman Van Cleave stated that he has been a resident of the City of Baldwin Park for over 22 years and he also is in support of providing a quality of life for residents of the City and is in favor of the project. Councilman Pacheco stated that there his concerns were surrounded with the Development Agreement and also stated his support of the project. Mayor Lozano stated that although he continues to maintain a vision for the City of Baldwin Park, there are concerns surrounding the project that he is not comfortable in approving and therefore, will not vote in favor of the project. City Council Minutes -- August 4, 1999 APPROVE SPECIFIC PLAN AND DEVELOPMENT PLAN FOR 71 UNIT SENIOR AND FAMILY AFFORDABLE HOUSING DEVELOPMENT APPLICANT: THOMAS SAFRAN & ASSOCIATES Page 7 A motion was made to waive further reading and adopt Resolution No. 99 -45 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENTOF AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF BALDWIN PARK AND THOMAS SAFRAN & ASSOCIATES, PERTAINING TO THE DISPOSITION AND DEVELOPMENT OF THE REAL PROPERTY LOCATED OUTSIDE OF DESIGNATED REDEVELOPMENT PROJECT AREAS AND MAKING FINDINGS THEREFORE AS REQUIRED BY HEALTH AND SAFETY CODE CALIFORNIA REDEVELOPMENT LAW SECTION 33433 ". MOTION: Councilwoman Gair SECOND: Mayor Pro Tem Van Cleave NOES: Mayor Lozano Motion Carried Mayor Lozano declared the public hearing OPEN for public participation. There was no one wishing to speak therefore, Mayor Lozano declared the public hearing CLOSED. A motion was made to waive further reading and adopt Resolution No. 99 -37 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A SPECIFIC PLAN AND A DEVELOPMENT PLAN TO ALLOW THE CONSTRUCTION OF A 71 UNIT SENIOR AND FAMILY AFFORDABLE APARTMENT DEVELOPMENT (APPLICANT: THOMAS SAFRAN & ASSOCIATES; LOCATION: 13022 -62 RAMONA BOULEVARD, 13122 CORAK STREET, AND 13043 FRANCISQUITO AVENUE; CASE NO.: SP 99 -1 and DR -11 ". MOTION: Councilwoman Gair SECOND: Mayor Pro Tern Van Cleave NOES: Mayor Lozano Motion carried. STREET VACATION — CASE NO. 99 -V -1 Director Hathaway presented the report as follows: In 1943, a street dedication was required as a condition of approval for Parcel Map 10735. The easement was intended to be a part of a future street. In a subsequent amendment of the Circulation Element of the General Plan, the proposed street was deleted. At present, the proposed street easement is not City Council Minutes —August 4, 1999 Page 8 improved. General American Life Insurance Company, the owner of the property, has requested that the City initiate vacation proceedings for this easement. The Planning Department has determined that this vacation is in conformance with the General Plan as required by Section 65402 of the Government Code. A motion was made to waive further reading and adopt Resolution No. 99 -69 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ORDERING THE VACATION OF A STREET EASEMENT LOCATED IMMEDIATELY SOUTH OF LIVE OAK AVENUE BETWEEN BALDWIN PARK BOULEVARD AND STEWART AVENUE ". MOTION: Councilwoman Gair SECOND: Mayor Pro Tern Van Cleave Motion carried. REPORTS OF OFFICERS COMMMISSIONS AND COMMITTEES POLICE UNIVERSAL HIRING GRANT 1999 LOCAL LAW ENFORCEMENT BLOCK PROGRAM AND BUREAU OF JUSTICE BULLETPROOF VEST PARTNERSHIP Lt. Ed Lopez presented the report as follows: At the May 5, 1999 City Council Meeting, Council approved the Police Department's request to submit an application for the Universal Hiring Program Grant. In summary, the Police Department has applied for three full -time police officer positions in an ttempt to incrementally increase its current ratio of police officers to 1000 residents from 1.0 to 1.0 . This grant would reimburse the City an estimated $225,000.00 over a three -year period to offset salary and benefit costs for the three officers. These new positions would increase the Department's Table of Organization from 77 to 80 in order to accommodate an increasing population growth. A motion was made to accept the Universal Hiring Program Grant awarded and approve the available funding sources to meet the grant's cash match requirement in an amount of $116,745.00 MOTION: Councilwoman Gair SECOND: Mayor Pro Tern Van Cleave Local Law Enforcement Block Grant (LLEBG) Program funds must be spent in accordance with one or more seven purpose areas. The Police Department recommends that the funds be used for paying overtime to employed law enforcement officers and necessary support personnel to increase the number of hours worked by such personnel. The amount of City Council Minutes — August 4, 1999 SIDEWALK SALES FOR CENTRAL BUSINESS DISTRICT Page 9 eligible 1999 LLEBG funding for the City of Baldwin Park to be used for overtime funds is $101,998. The City is required to provide a cash match of $11,332. The City of Baldwin Park is eligible to apply for funding under the Bulletproof Vest Partnership Act. Funds can be requested to help purchase one bulletproof vest per law enforcement officer for FY 99100. During this fiscal year, staff has identified twenty -five officers whose vests will expire requiring the purchase of a new vest. The total cost of twenty -five vests is $12,988.45. The Bulletproof Vest Partnership Act is a matching funds program that requires a match of at least fifty- percent of the cost of the vests. The fiscal impact to the City is $6,494.23. A motion was made to approve the application for submission for the 1999 LLEBG Program and the Bureau of Justice Bulletproof Vest Partnership Program, approve the City's cash match for the 1999 LLEBG Program in an amount of $11,332.00 (pending award of funding), and approve the City's cash match for the Bureau of Justice Bulletproof Vest Partnership Program in an amount of $6,494.23 (pending award of funding). MOTION: Councilman Pacheco SECOND: Councilwoman Gair Motion carried. Director Cervantes presented the report as follows: As part of the Downtown /Civic Center Revitalization effort, a comprehensive implementation plan will be developed in the upcoming months. In May, the Council authorized temporary sidewalk sales for a 30 -day period to those businesses that applied for a permit. Fallas Paredes was the only applicant. We currently have a request by Fallas Paredes for an additional 60 -day sidewalk sale period. Councilmember Gair feels that all businesses should have the same opportunity to conduct sidewalk sales and requested that fliers be distributed to all business within the community. A motion was made to approve a 60 -day temporary sidewalk sale permit to business who apply and obtain the necessary permits and to bring back this matter on City Council Minutes — August 4, 1999 TELACU REQUEST TO WAIVE DEVELOPER FEE CLAIM FOR DAMAGES - CHAMBER BUILDING Page 10 as a future study session item. MOTION: Mayor Lozano SECOND: Councilman Pacheco Motion carried. Mayor Lozano asked that this matter be continued to August 18, 1999. Director Cervantes presented the report as follows: Following the move of the Historical Society, the Chamber of Commerce initiated construction to remodel their building. City Building Inspectors and Department Staff conducted an inspection and concurred that the damage occurred during the occupancy of the Historical Society Museum, The Chamber is requesting reimbursement in the amount of $3,275.00 for the repairs made to the pre - existing damages. Carroll Oliver, Executive Director of the Chamber of Commerce indicated that these costs were unforeseen at the time the Buyout Agreement was approved by the City Council. Ms. Oliver further stated that there were no provisions in the Buyout Agreement, which addressed the condition of the Chamber building. Councilmember Gair feels that this loss is the responsibility of the Chamber of Commerce. A motion was made to deny this request for reimbursement. MOTION: Councilwoman Gair SECOND: Councilman Van Cleave Motion Carried. COUNCIL /STASFF REQUESTS AND COMMUNICATIONS INTERIM CHIEF EXECUTIVE OFFICER POSITION PROPOSED COUNTY HOSPITAL PUENTE /MERCED Councilwoman Gair asked that the process for filling the Interim Chief Executive Officer be expedited. Councilman Pacheco suggested contacting the League of California Cities for possible leads /recommendations of candidates for this position. Mayor Lozano stated that the County of Los Angeles, in conjunction with the state, have chosen to develop a 171 -unit Hospice County USC Hospital on Francisquito and Puente Avenue. Mayor Lozano announced that he would ask to meet with the Los Angeles Board of Supervisors and other City Council Minutes — August 4, 1999 PUBLIC APOLOGY RESTATED SIDEWALK REPAIRS DESIGN REVIEW ORDINANCE MONTEREY LEADERSHIP CONFERENCE TRANSIT REQUEST FOR ADDITIONAL STOP IN FRONT OF SIERRA VISTA HIGH SCHOOL SISTER CITY PROGRAM GUN CONTROL INITIATIVE ADJOURN Page 11 officials such that the interest and position of the City of Baldwin Park is heard on this matter. Mayor Pro Tem Van Cleave restated his apology to all the members of the Baldwin Park Police Department and Police Association. Mayor Pro Tern Van Cleave requested that the sidewalks in front of Patricia's Restaurant be repaired. Councilwoman Gair asked that this matter be brought before the council during a study session meeting for review. Councilwoman Gair would reported on the recent Monterey Council Leadership Conference and informed the Council that the sessions were beneficial and informative. Mayor Lozano asked Transit Coordinator Bouton to look into offering service by providing a bus stop for the students of Sierra Vista High School, Mayor Lozano introduced Manuel Gonzales, who is seeking to form a Sister City Partnership with a city outside of the Country. Mayor Lozano requested a status report on the proposed Gun Control initiative. There being no further matters to be discussed, the meeting adjourned at 11:06 p.m. Approved as I by the City Council at their meeting held October 6, 1999. City Clerk/Deputy COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 AUGUST 4, 1999 WEDNESDAY 6 :00 P.M. The CITY COUNCIL of the City of Baldwin Park met in STUDY SESSION at the above time and place. ROLL CALL Present: Council Members: Ricardo Pacheco, Linda Gair, Mayor Pro Tern Van Cleave and Mayor Manuel Lozano. Also present: Michael Garcia, City Attorney; Richard A. LeGarra, Chief of Police; James B. Hathaway, Director of Finance; Steve Cervantes, Director of Community Development and Rosemary M. Ramirez, Deputy City Clerk. SUBSEQUENT NEED ITEM CONFERENCE WITH LEGAL Attorney Garcia stated that the following matter COUNCEL — ANTICIPATED relating to the proposed Safran Project had been LITIGATION — GC §54956.9 had been brought to the attention of legal counsel after the posting of the agenda. Attorney Garcia recommended that this matter be added to the closed session portion of the agenda for discussion. A motion was made to add the Safran Project to the closed session of the agenda. MOTION: Mayor Pro Tem Van Cleave SECOND: Councilmember Gair CLOSED SESSION The Council recessed to a closed session at 6:03 p.m. The Council /Agency reconvened at 6:59 with all members present. City Attorney Garcia reported the action as follows: PUBLIC EMPLOYEE PERFORMANCE Title: Chief of Police — One Year EVALUATION — GC §54957 Performance Evaluation ACTION: There was no discussion on this matter CONFERENCE WITH LEGAL Initiation of litigation, pursuant to Government Code COUNSEL — ANTICIPATED Section 54956.9(c) LITIGATION (GC §54956.9) Number of Cases: One (1) ACTION: Legal counsel provided briefing and directions were given to staff. Significant exposure to litigation pursuant to Government Code Section 54956.9(b)(1)(b). Number of Cases: One (1) ACTION: Legal counsel provided briefing. No further action on this matter was taken. ADJOURN There being no further matters before the Council /Agency, the meeting was adjourned at 7:00 p.m. Approved as by the Council /Agency at their meeting held October 6, 1999. City Clerk/Deputy CRY'CQUNCiL AGENDA CCT - 6 1999 RESOLUTION NO. 99 -81 ITEM N®, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PART{ ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof, James B. Hathaway, Finance Director SECTION 2. That the payroll of the City of Baldwin Park consisting of check numbers 0399283 to 099629, inclusive, voids: 099283, 099284, 099292, 099302, 099552, 099553 and 099554, for the period of August 22, 1999 through September 4, 1999 inclusive, has been presented and hereby ratified, in the amount of $360,896.61. SECTION 3. That General Warrants, including check numbers 113046 to 113158 inclusive, in the total amount of $497,534.73 constituting claims and demands against the City of Baldwin Park, have been presented to the City Council as required by law, and the same hereby ratified. APPROVED AND ADOPTED October 6th, 1999, MANUEL LOZANO, MAYOR ATTEST: KATHRYN V. TIZCARENO, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) ss: CITY OF BALDWIN PARK ) I, KATHRYN V. TIZCARENO, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of the City Council on October 6th, 1999, by the following vote: AYES: NOES: ABSENT: ABSTAIN: KATHRYN V. TIZCARENO, CITY CLERK Sep 21, 11999 05:52pm Page 1 Check History. Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113646 to 113156 Vend ## Vendor Name Bank Check;# Chk Date Check Amount Sep 108 CITY OF B.P. PAYROLL AP 113046 09/09/99 217,469.78 Claim# General Description 26366 PAYROLL DEP #18 P /E: 9/4/99 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/09/99 217,469.78 217,469.78 CL Distribution Gross Amount Description 100 -00 -1010 --------------------- 217,469.78 PP #7.8 P /E 9/4/99 .,,---------------------------- Vend# Vendor Name --------------------------------------------------------------------- Bank Check# ..------------ Bank Check# Chk Date Check Amount Sep 267 COURT TRUSTEE AP 113048 AP 113047 09/09/99 28.75 Claim# General Description 26367 CASE4BD0084335 FRANK MONARQUE SS# 558 -23 -9400 PP#18 PC# Stat Contract# Invoice## Invc Dt Gross Amount Discount Amt miscount Used Net Amount 0 09/09/99 28.75 1,419.00 28.75 GL Distribution Gross Amount Description Description 100 -00 -2231 28.75 F MONARQUE PP #18 PP# 17 &18 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1331 DONNA TAYLOR AP 113048 09/09/99 2.,419.60 Claim# General Description 26368 CASEgPI17880 MICHAET, TAYLOR PP# 17 &1B PO4# Stat Contract# Invoice# Invc Dt Gross Amount Discount Am[ Discount Used Net Amount 0 09/09/99 1,419.00 1,429,00 GL Distribution Gross Amount Description 100 -00 °2231 1,419.00 PP# 17 &18 Vend,# Vendor Name Bank Check# Chk Date Check Amount Sep 267 COURT TRUSTEE AP 113049 09/09/99 28.75 Claim# General Description 26369 GARDE 4EADQ068373 FRANK MONARQU£ PP #18 P /F: 9/4/99 SS" 558 -23 -9400 PO# Stat Contract# invoice# Invc Dt Gross Amount Discount Art Discount Used Net Amount 0 03/09/99 28.75 28.75 GL Distribution Gross Amount Description 100 -00 -2231 28,75 PP #18 9/4/99 Vend# Vendor. Name Bank Check# Chk Date Check Amount Sep 267 COURT TRUSTEE AP 113050 09/09/99 28.75 Claim# General Description 26370 CASE# CSDO021699 FRANC: MONARQUE SS #558 -23 -9400 PP #18 PG# Stat Contract #{ Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/09/99 28.75 28.75 GL Distribution Grass Amount Description 100 -00 -2231 28.15 PP 47.8 CCS.AP Accounts Payable Release 5.7.2 - N*APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 3 Check history. Bank AP Check Dates 00 /00 /OD to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor .Name Bank Check# Chk Date Check Amount Sep 267 COURT TRUSTEE AP 113051 09/09/99 28.75 Claim# General Descriuti.on 26371 CASE 4BY033526 FRANK MONARQUP PP #3.8 P /B: 9/4/99 S84558 -23 -9400 PO# Stat Contract# Invoice# Invc Dt Gross Amount Disceunt Anit Discount Used Net Amount C 09109199 28.75 28.75 GL Distribution Gross Amount Description 100 -00 -2237. 28.75 PP 418 Vend?# Vendor Name Bank. Check# Chk Date Check Amount Sep 267 COURT TRUSTEE AP 113952 09/09/99 325.00 Claim(# General Description 26372 CASE. KD0001755 NICROIAS 14MPREDI PP #17 &18 P /E: 9/4/99 SS #556-19 -8593 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt: Discount Used Net Amount 4 09/C9/99 325.00 325,00 GL Distribution Gross Amount Description. 100-00 -2231 325.00 PP# 17 &18 Blend# Vend= Name Bank Check# Chk Date Check Amount SeD 267 COURT TRUSTEE AP 113053 09/09/99 586.48 Claim# General Description. 26373 CASE #GD0020433 ARMONAiDO LOPEZ, JR. PP #18 - P /E: 9/4/39 SS# 547 -49 -9187 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount used Net Amount 0 09/09/99 586.48 586.48 GL Distribution Gross Amount Description 233,00 104 -00-2231 586.48 PP #18 Gross Amount Description. Vend# vendor Name tank Check# Chk Pate Check Amount Sep 267 COURT TRUSTEE P MENDOZA PP#18 AP 113054 09/09/99 233.00 Claim# General Description 26374 CASE D099455 PETER MNDOZA PP #18 - P /E: 9/4/99 SS 4549 -86 -0865 PO# Stat Contract## Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/09/99 233.00 233,00 GL Distribution Gross Amount Description. 100 -6D -2231 233.00 P MENDOZA PP#18 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4185 SAN BERNARDINO C14ILD SUPPORT AP 113055 09/09/99 50.00 Claim# General Description 26375 CASE'# ODA014933 G FIERRO SS #555 -04 -4364 PP 418 PO#P Stat Contract# Invoice# Invc Dt Gross .Amount Discount Amt Discount Used Net Amount 0 09/09/99 50.00 50.00 GL Distribution Gross Amount Description. 100 -00 -2231 50.94 G FIERRC PP #16 CCS.AP Accounts Payable Release 5.7.2 N' *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 5 Check History. Hank AP Check Dates 05/00/00 to 99/99/99 Check #'s 113046 to 113158 -------------__---_-.....------------------°_--°_°_°_------------------------------------------------------------ -- ------ -----------...___ Vend" Vendor Name Bank Check# Chk Date Check Amount Sep 4406 RIVERSIDE CO DIST ATTORNEY AP 113056 09/09/99 326.00 Claam# General Description 26376 CASE #404477DAI K KIRKMAN PP #18 -P /E: 9/4/99 SS #569 -74 -6537 PO# Stat Contract# Invoice# lave Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/09/99 326.00 11,532.96 326.00 GL Distribution Gross Amount Description Description 100 -00 -2231 326.00 KIRKMAN #18 DRP 1,P #18 ------------------.,__--__-------------__--_----------------------------------------------------------------------------------------- Vend## Vendor Name Hank Check# Chk Date Check Amount Sep 186 STAT7 OF CAL,ITORNIA EMPLOYMENT DEVELOPMENT DEPT, AP 113057 09/09/99 11;532.96 C7_aim# General Description 26377 ST TAX DEPOSIT PP#f18 - P /E: 09/04/99 PO#$ Stat Contracts} Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/09/99 11,532.96 11,532.96 GL Distribution Gross Amount Description 104 --00 -2221 11,532.96 DRP 1,P #18 Vend# Vendor Name Bank Check# Chk Date Check Amount Seo 4342 NATIONWIDE RETTREM2NT SOLUTIONS AP 113058 09/09/99 10,676.89 Claim.'.# General Description 26378 DEFERRED COMP PP #18 P /E: 9/9/99 PO# Stat Contract# Tnvoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount fl 09/09/99 10,676.89 10,676.69 GL Dist .ibutA.on. Grass Amount Description 10C -00- 2206 10.676.89 PP 07.8 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 864 PERS- RETIREMRNT AP 113059 09/09/99 1,176.3! C - "aim# General Description 26379 RETTREMENT #17 SUPPLRMENTAL SVCS PERIOD 6-99 -4 P /E: 8/7/99 PC# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used. Net Amount 0 09/08/99 1, 1-76,31 1,176.31 GL Distribution Gross Amount Description 109 -00 -2205 1,176,31 ##17 SVC PER. 8 -99 -4 Vend# Vendor Name Hank Check# Chk Date Check Amount Sep 4579 MARTY MARTINEZ AP 113064 09/09/99 212,50 Claim# General Description 26380 ENTERTAINMENT Sit DANCE 9 -11 -99 Pp# Stat Contract# Invoice## Invc Dt. Gross Amount Discount Amt Discount Used 0 09/09/99 212,50 GL Distribution Gross Amount Description 109 -72 -5006 212.5© SR DANCE 9 -11 -99 CCS.AP Accounts Payahle Release 5.7.2 N- APR700 Net Amount 2.12.50 By SANDRA A (SANDRA) Sep 21, 1999 05,52pm Page 7 Check History. Bank. AP Check Dates 00/00/00 to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor Name Hank Check# Chk Date Check Amount Sep 2914 SAN BERNARDINO SHERIFF'S (DEPT AP 113061 09/09/99 27.00 C'laim4 General Description 263EI TL "IT7oN -FTO COARSE 9/13- 9/24/99 :RANK SEMINARIS POST PLAN II PO# Stat.: Contract# Invoice# Invc Dt Gress Amount Discount Amt Discount Used Net Amount 0 08/24/99 27.00 15,275.00 27.:10 GL Distribution Gross Amount Description GL Distribution 100 -52 -5000 150 -00 -2183 27.00 FRANK SEMINARIS 9/13 -24/99 118 -53 -5000 -857 ------------------....--------------------------..__-_------`--'---`------------`----------------------------------------"-`--`----------- vend# Vendor Name ENG SRV -AUG Bank Check# Chk Date Check. Amount Sep 4266 H.C. ASSOCIATE'S END SRV -AUG AP 113062 09/09/99 15,275.00 Claim# General Description 26500 ENCINEERING SRV -AUG PO# Stat Contract#$ Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 005 09/01/99 15,275.00 15,275.00 GL Distribution Gross Amount Description GL Distribution 100 -52 -5000 6,075.00 ENG SRV -AUG 118 -53 -5000 -857 200.00 ENG SRV -AUG 2- COLOR, GE'NE'RIC, 8.5XII, RAG BOND 116 -53 -5000 -858 3,000.00 END SRV -AUG 118 -53 -5000 -860 3,000.00 ENG SRV -AUG 118 -53- 5000 -861 3,000.00 ENG SRV -AUG Vend# Vender Name Bank Check, Chk Date Check Amount Sep Hank Check# Chk Date Check Amount Sep 60 AMERICAN PRESS (AMERICAN PRESS) AP 113065 AP 113064* 09/14/99 1,264.31 Claim# General Descxzptzor; 26395 LETTER14RAID PO# Stay Contract$ Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5702 C 29270 08/25/99 1,264.31 0.00 1,264.37. GL Distribution Gross Amount Description 107 -54 -5440 1,264.31 24 P-M LRTTRIiREAD, 2- COLOR, GE'NE'RIC, 8.5XII, RAG BOND 20 Liquidation Amount 107 -54 -5440 1,264.31 Vend# Vendor Name Bank Check, Chk Date Check Amount Sep 2561 BALDWIN PARK FLOWERS & GIFTS AP 113065 09/14/99 43.30 Claim# General Description 26392 FLOWERS -T KIES PO# 5'tat Contract# Invei.ce# 1024 GL Distribution 100 -41 -5210 Invc Dt Gross Amount 09/07/99 43.30 Gross Amount Description 43.30 FLOWERS -T STIES Discount Amt Discount Used Net Amount 0.00 43.30 CCS.AP Accounts Payable Release 5,7,2 N *A.PR700 By SANDRA A (SANDRA) Sep 21, 1959 05:52pm Page 8 Check History. Bank AP Check Dates 00 /60/00 to 99/99/99 Check #'s 113046 to 11358 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 41 GREGORY ACUNA AP 113066 09/14/99 2,421.18 Claim# General Description 26387 ADVANCE DISABILITY PMT (FINAL PMT) p0# Stat Contract# invoice# Invc Dt Grass Amount Discount Amt Discount Used Net Amount 0 09/14/99 2,421.18 0.00 2,421.18 GL Distribution Gross Amount Description GL Distribution Grass Amount 100 -00 -1106 2,421.18 ADV DISABILITY 122 -43 -5620 Vend# Vendor Name M ZAVALA Sank Check## Chk Date Check Amount Sep 2941 IMPACT REALTY MANAGEMENT SERVICES AP 113067 09/14/99 15,000.00 Claim# General. Description 263$2 FIRST TIME HUMEBUYER PRC MARTIN, MARICBLA & CESAR ZAVALA 13702 RAMONA PARKWAY * *ESCROW ##1567 ** PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Ampi,nt 0 09/08/99 15,000 -00 0.00 15,006.00 GL Distribution Grass Amount Description 122 -43 -5620 15,000.00 M ZAVALA FOR PTSCAL YEAR 1999 -2000 — ** EMERGENCY Vend# Vendor Name MANAGEMENT SERVICES Bank Check# Chk Date Check Amount ,Sep 1504 IRVEN S DAWSON AP 113068 09/14/99 2,098.80 Claim# General. Description 26385 CONSULTING SRV EMERGENCY MANAGEMENT PO# Stat Contract# lnvoice## Invc Dt Gress Amount Discount Amt Discount Used Net Amount 5514 O 0 09/01/99 2,098.80 0.00 2,098.80 GL Distribution Gross Amount Description 106 -26 -5000 2,098 -80 1 6A * * ** ANNUAL PURCHASE ORDPR FOR PTSCAL YEAR 1999 -2000 — ** EMERGENCY MANAGEMENT SERVICES PO Liquidation Amount 100 -26 -5000 2,098.80 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4585 LARRY SALLAS AP 113069 09/14/99 135.00 Claim# General Description 26388 PROVIDE SOUND-CONCEPT IN THE PARK 9/9/99 PC# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/07/99 135.00 0.00 135.00 GL Distribution Grass Amount Description 100 -72 -5000 135.00 CCNCHR.T 9/9/99 CCS.AP Accounts Payable Release 5.7.2 N *A2a700 By SANDRA A {SANDRA} Sep 21, 1999 05:52pm Page 9 Check History. Bank AP Check- Dates 00/00/00 to 99/99/99 Check # °s 113046 to 113158 Vends¢ Vendor Name Hank Check# Chk Date Check Amount Sep 291.4 SAN HERNARDINO SHERIFF'S DEPT AP 113070 09/14/99 27.ao Claim# General Description 26384 TUITION -FT COURSE 9/1.3- 9/24/99 KEVIN KTRiC,CMAN, PO# Stat Contract# Invoice!# Invc Pt Gross Amount Disco-ant Amt Discount Used Net Amount 0 08/12/99 27.94 0.00 27.00 GL Distribution Gross Amount Description Gross Amount 100 -25- 5330 27.00 K KIRKMAN 9/13 -24/99 114 -61 -5433 -093 Vend?# Vendor Name 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1.999 -2000 Bank Check;; Chk Date Check Amount Sep 779 S0. CALIF. EDISON OF PUMP STATION AT PUENTE AP 113071 09/14/99 26,931,56 Claim# General Description 26389 ENERGY -PUMP HOUSE PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount S649 0 0 08/28/99 27.12 0.00 27.12 GL Distribution Gross Amount Description 114 -61 -5433 -093 27.1.2 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1.999 -2000 * * ** ENERGY COST OF PUMP STATION AT PUENTE AVENUE AND SAN BERNARDINO FREEWAY P© Liquidation Amount 114 -61- 5433 -093 27.12 Claim# General Description 2639G EWRG`1'- SPRINKLERS PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5368 0 0 08/28/99 331,08 0.00 331.08 GL Distribution Gross Amount. Description 121 -68 -5433 331,08 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** ENERGY COST FOR SPRINKLER SYSTEMS AND FOUNTAINS PO Liquidation Amount 121 -68 -5433 331.08 Claim# General Description 26391 ENERGY- T'RAPPIC 8IGNAL-1 ST LIGHTS METROLINK/ PARK N RIDE PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5377 0 0 08/28/99 26,573.36 a.a3 26,573.36 GL Distribution Gross Amount Description 121 -56 -5433 26,480.98 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** ENERGY FOR TRAFFIC SIGNALS AND STREET LIG14TS 117 -56- 5433 -053 92.38 1 EA * * ** ANNUAL PURCHASE ORDER, FOR FISCAL YEAR 1999 -2000 * * ** ELECTRICAL USAGE AT PARK -N -RIDE PARKING LOT AND METROLINK STATION Pb Liquidation Amount 117-S6-S433-053 92.38 121. -56 -5433 26,480.98 CCS.AP Accounts Payable Release 5.7.2 N *APR?CD By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 10 Check Wistory. Bank AP Check Dates 00 /DG /09 to 99/99/99 Check # "s 113046 to 113158 Vend# Vender Name Bank Check# Chk Date Check Amount Sep 760 SO, CALIF. GAS CO. AP 113072 09/14/99 527,14 Claim# General Description 26385 GAS USAGE PUBLIC BLDGE GAS USAGE PARK MAIM' PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Not Amount 5327 D 0 09/01/99 52'7.14 0.00 527.14 GL Distribution Gross Amount Description 315.00 REGISTRATION 100- -57 -5434 169.18 1 EA -- ANNUAL PURCT3ASE ORDER FOR FISCAL, YEAR 1999 -2000 * *** GAS USAGE Hank Check# Chk Date Check Amount Sep 4586 LISA SWIMMING COACH ED MATERIALS IN PUBLIC BUTLDINGS AND PARK FACILITIES 127 -57 -5434 357.96 1 EA ** DISTRTBUTION OF COST ** PO Liquidation Amount 100 -57 -5434 169.18 127 -57 -5434 357.96 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4339 SOUTHERN CALIFORNIA SWIMMINC AP 113073 09/14/99 315.00 Claim# General Description 26393 RECISTRATIOM -CLUB & COACHES FOR USA SWIMMING 2000 PO## Stat Contract# Invoice# Invc Dt Gross Amount Discount Ant Discount Used Net Amount 0 09/07/99 315.00 0.00 315,00 GL Distribution Gross Amount Description Gross Amount 150 -00 -2172 315.00 REGISTRATION 150 -00 -2172 Vend# Vendor Name REGISTRATION Hank Check# Chk Date Check Amount Sep 4586 LISA SWIMMING COACH ED MATERIALS A£' 113074 09/14/99 25.04 Claim#€' General Description 26394 REGIST -CLUB & COACHES FOR USA. SWIMMING 2000 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/07/99 25.00 0.00 25.00 GL Distribution Gross Amount Description 150 -00 -2172 25.00 REGISTRATION Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1593 VERA'S ESCROW AP 113075 09/14/99 15,000,00 Claim# General Description 26383 FIRST TIM& HOMPBUYER PRC ADRIAN & FILAR FRESQUEZ * *ESCROW #00039306 -KY-- P0ft Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/08/99 7.5,000.00 0100 :5,000.00 GTE Distribution Gross Amount Description 122 -43 -5620 15,000.00 ADRIAN & PILAP, PRESQUE2 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05 :52pm Page 11 Check History. Bank AP Check Bates 00/00/00 to 99199199 Check #'s 113046 to 113158 Vend# Vendor Name 73ank Check# Chk Date Check Amount Sep 727 PETTY CASH AP ?13076 09/16/99 645.88 Claim# General Description 26488 REPL.EN -TSij PETTY CASH POs# Stat Contract# Invoice## Invc Dr gross Amount Discount Amt Discount Used Net Amount 0 09/16/99 645.88 645.88 GL Distribution Grass Amount Description 100 -15 -5240 29,90 M COLE 120 -47- 5210 -C31 53,82 M DOZMATI 150 -00 -2572 56.57 R NUNEZ 100 -'72 -5210 7.00 S MEGYES 131 -13 -5724 30.30 V PINEDA 100 -45 -5210 3.24 S LOPEZ 100-21 -5330 22.01 N SYED 100 -52 -5210 7.56 N SYED 114 -53- 5020 -801 28.13 N SY21) 100 -51 -5330 6.00 A IDNANI 100 -46- 521.0 8.09 H LUNA 100 - -72 -5240 30.00 J CASAS 150 -00 -2172 35.71 D GONZALES 150 -00 -2172 23.22 G ALNGULO 100 -75 -5210 40.00 C LEVESQIIE 150 -00 -2172 34.21 M CARRILLO 100 -72- 52:1.0 43.51 M SALAS 150 -00 -2172 32.77 B PLANTICO 100 -72 -5330 15.60 B PLA14T'ICO 100 -72 -5210 9.14 B PLANTICO 10Q -45 -5330 11.30 A HARBIN 131-13-S230 31.35 J YEC7NG 100 -01 -5330 47,00 S CERVANTES 100 -72 -5210 39.46 B PLANTICO vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1590 A.A.A. FUME INC. AP 113078* 09/16/99 69.00 '_aim# Genera= Description 26405 BUS LIC REFUND PO# Stat Contract#f Invoices# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/07/99 69,00 0.00 69.00 GL Distribution Gross Amount Description 100 -00 -4030 69.00 BUS LTC REFUND CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 12 Check History. Bank AP Check Dates 00 /00 /0D to 99199199 Check #$`s 113046 to 113158 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 3797 AIRTOUCH PAGING (A7RTOUCH PAGING) A2 113079 09/16/99 27.34 Claim# General Description 25406 PACER RENTAL- PARKS /REC ACCT #LB - 454956 PO# Stat Contract# invoice#{ Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5536 C L845495621 09/01/99 27.34 0100 27.34 GL Distribution Gross Amount Description 100 -71 -5210 4.50 1 £A * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2900 * * *+ PAGER RENTALS 100 -72 -5210 13.84 1 EA ** DISTRIBUTION OF COST ** 100 -73-5210 4.50 1 EA ** DISTRIBUTION OF COST ** 106 -74-5210 4.50 1 EA ** DISTRIBUTION OF COST ** PO Liquidation Amount 100 -71 -5210 4.50 100 -72 -521.0 13.84 1010-73 -5210 4.50 100 -74 -5210 4.50 ---------------------------------------------------- ... ------ -------------------------------------------------------------------------- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 3797 AIRTOUCH PAGING (AIRTOUC:H PAGING) AP 1130810 Wlel99 20.67 Y Claim# General Description 26407 PAGERS -COMM DEV ACCS## L8- 454947 PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5732 0 L8454947ZT 09/01/99 20.67 0.00 20.67 GL Distribixtion Gross Amount Description 102 -42 -5210 5.39 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1.999 -2000 * * ** PAGERS FOR STEVE CE,RVANTES, CATALINA REYES, 34ECTOP LUNA, KNO 131CK FORIWOS 100 -46- 5210 5.39 1 EA '** DISTIt'IBUTION OF COST ** 102 -41 -5210 9.89 1 BA ** DISTRI-BUrION OF COST ** 102 -41 -5210 0.00 PO Liquidation Amount 100 -46- 521.0 5139 102-- 41 -521D 9.89 1.02-42 -5210 5.39 `lend# Vendor Name Bank Check# Chk Date Check Amount Sep 3017 AT &T AP 113081 09/16/99 86.59 Claim# General Description 26408 TC:., MOT, STARTAC PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Pmt Discount Used Net Amount 65043 06/30/99 86,59 0.00 86.59 GL Distribution Gross Amount Description 1,00- 01 -5330-102 86.59 1CC,M0T,STAR.TAC CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 0S:52pm Page 13 Check History, Hank AP Check Dates 00/60/00 to 99/99/99 Check##'s 113046 to 113 158 Vend# Vendor Name Sank Check# Chk Date Check Amount Sap 4112 H.I.G. STUDIO, INC. AP 113082 09/16/99 2,162.84 Claim## General Description 26416 T- SRIRTS PRTD7,' OF THE VALLEY RUN PC# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5548 C 3600 07/29/99 2,162.84 0.00 2,162.84 GL Distribution Gross Amount Description 0.00 63.00 150 -00 -2172 2,019.08 336 RA HANES WHITE 100°s COTTCN T -SHIRT (3 -COLOR FRONT/4 -COLOR BACK) 150 -00 -2172 46,37 2 EA SCREENS Oros Amount nescri.ption. 150 -00 -2172 23.19 2 EA FILM 143,50 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 150 -DO -2172 74.20 1 EA. ARTWORK POLICE DEPARTMENT VEHICLES PO Liquidation Amount Amount 150 -00 -2172 2,331.92 143.50 Vend" Vendor Name Hank Check#i Chk Date Check Amount Sep 103 BALDWIN PARK COMMUNTIY FOOD CENTER AP 113083 09/16/99 1,055.00 Claim# General Description 26410 JULY SERVICES PC# Stat Contract# invoices# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5711 0 0 09/62/99 1,058,00 0.00 1,()58.00 GL Distribution Gross Amount Description 120 -43 -5000 -165 1,058.60 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR. 1999 -2000 * * ** FOOD ASSISTANCE FOR LOW INCOME FAMILIES PO Liquidation Amount 120 -43- 5000 -165 1.058.00 Vend## Vendor Name Bank Check# Chk Date Check Amount Sep 2968 BALDWIN PARK EXPLORER POST AT 113084 09/16/99 143.50 Claim# General Description 26413 CAR WASHES PC# Stat Contract# Invoice## Snvc Dt Gross Amount Discount Amt Discount Used Net Amount 5352 0 06/19 06/19/99 31.50 0.00 31.50 07/03 07/63/99 63.00 0.00 63.00 07/24 07/24/99 49.00 0.00 49.00 GL Distribution Oros Amount nescri.ption. 130 -58 -5210 143,50 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 x—* WASHING POLICE DEPARTMENT VEHICLES PO Liquidation Amount 130 -58 -5210 143.50 CCS.AP Accounts Payable Release 5.7.2 N *ADR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 14 Check History. Bank AP Check Dates 00 /00 /00 to 99/99/99 Check #'s 113046 to 17.3158 Vend# Vendor Name Bank Check# Czk Date Check Amount Sep 4104 BARRIOS & ASSOCIATES, INC. AP 113085 09/16/99 5,470.00 Claim# General Description 26417. LANDSCAPE MAINT -JULY (METRO LINK) LANDSCAPE MAINT -AUG (METRO /PARK N RIDE) PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount .Amt Discount Used Net Amount 5691 0 1,7655 07/10/99 1,500.60 0.00 1,500,00 17600 08/10/99 1,520.00 0.00 1,520.00 GL Distribution Gross Amount Description 0.00 55.00 117 -69 -5600 3,D20.00 1 EA * * ** ANNUAL PURCHASE ORDER. FOR FISCAL YEAR 1999 -2000 * * ** MAINTENANCE O.Op SERVICE AT METRO LINK STATION AND PARK N' RIDE (MAINTENANCE INCLUDE: 98571 WEEKLY SERVICE; LTTTRR CONTROL; MOWING, EDGING, PRUNING, ETC.; TURF FERTILIZATION 3X PER YEAR; PLANTER FERTILIZATION 2X PER YEAR; TREE LIFTING Gross Amount Description FOR SAFrTY AND IRRIGATION PROGR,'*V. <NG) PO Liquidation Amount 205.00 1 EA * * ** ANNUAL 117 -69 -5000 3,020.00 * * ** EMERGENCY Claim# General Description 26412 LANDSCAPE N,AINT-CITY HALL PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5692 p 17807 08/10/99 1,225.00 O.OD 1,225,00 17808 08/10/99 1,225.00 0,00 1,225.00 GL Distribution Grass Amount Description 121- -68 -5030 1,225.00 1 EA ** ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 = * ** MAINTENANCE SERVICE AT CITY HPi,L (MAINTENANCE INCLUDES: WEEKLY SERVICE; LITTER CONTROL; MOWING, EDGING, PRUNING, ETC.; TURF FERTILIZATION 3X PER YEAR; PLANTER FERTILIZATION 2X PER YEAR; 'TREE LIFTING FOR SAFETY; IRRIGATION PROGRAMMING) 127 -66 -5000 1,225.00 1 EA ** DISTRIBUTION OF COS"_' ** PO Liquidation Amount 121 -68- 5000 1,225.00 127 -68 -5000 1, 225.00 VendS3 Vendex Name Bank Check# Chk Date Check Amount Sep 3.18 AASURA'S TOWING INC. AP 113086 09/16/99 205.00 Claim# General Description 26414 TOWING SERVICE PO# Stat Contract# Invoice# Invc Dt Gross .Amount Discount Amt Discount Usefl Net Amount 5703 0 97626 06110199 40.00 0.00 40.00 98307 07/24/99 55.00 0.00 55.00 68442 08/04/99 55.00 O.Op 55.00 98571 08/06/99 55.00 p.OU 55.D0 GL Distribution Gross Amount Description 130-58 -5270 205.00 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** EMERGENCY TOW INO PO Liquidation Amount 130 -58 -5270 205,00 CCS.AP .Accounts Payahle Release 5.7.2 N *APR700 By SANDRA A. (SANDRA) Sep 21, 1999 05:52pm Page 15 Check History. Bank AP Check Dates 00 /00 /00 to 99/99/99 Check #`s 113046 to 113158 --- ------- ----- ---- ---._.-___--__ -------- -__---.._...__--------- --- ------------------ - ---- - --- --- ------ ----------- -- --- --- -- ------------ -- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4592 BERT OLACUE AP 113087 09/16/99 360.00 Claim# General Description 26415 RBIMH ADULT BASKETALL PO# Stat Contract_# invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/14/93 360.00 0.00 360.00 GL Distribution Gross Amount Description GL Distribution Gross Amount 150 -00 -2154 360.D0 REFUND 100 -12 -5210 Vend# Vendor Name OFFICE, SUPPLIES Bank Check# Chk Date Check Amount Sep 136 BOISE CASCADE OFFICE PRODUCTS AP 113086 09/7.6/99 45.89 Claim# Genera' Description 2641.7 MISC OFFICE SUPPLIES PO# Stat. Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 933666 09/63/99 45,69 3.G6 45.69 GL Distribution Gross Amount Description 100 -12 -5210 45,89 OFFICE, SUPPLIES _-------------------------------------'--_-----_---___-__°_----------__°__---__-'-'-°_------_-°_-_--__.._..``---------------------------- Vend# Vendor Name Hank Check# Chk Date Check Amount Sep 4587 BRUCE SOTO AP 113089 09/16/99 650.00 Claim# General Description 26415 SERV PROVIDED-CONCERT IN THE PARK PO# Stat Contract.# Invoice# Invc Dt Gross Amount Discount Amt Discount used Net Amount fl 09/14/99 650.00 D.00 656.00 GL Distribution Gross Amount Description ICC-72 -5000 650.00 CONCERT 9/2/49 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 148 BPS/EAGLE {BFS /EAGLE} AP 113090 09/16/99 662.40 Claim# General. Description 26409 AMGTSTRATION RECEIPT PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5701 C 3365 08/26/99 661.40 0.00 661.40 G:. Distribution Gross Amount Description 100 -73 -5.40 330.70 1 DA REGISTRATION RECEIPT, 3-PART NCR, S,DDO COPIES 1C0 -75 -5460 330,70 1 EA ** DISTRIBUTION OF COST @ SO% ** PO Liquidation Amount 100 -73 -5440 330,70 100 -75 -5440 330,70 CCS,AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 15 Check History, Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 7.13046 to 113158 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 167 CALIFORNIA. REDEVELOPMENT ASSOC. AP 17.3091 09/16/99 740.00 Claim# General Description 26420 REGISTRATICM 9ENNIE APODACA ISSA ANNABI 7/8- 7/9/99 PO# Stat Contracts# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 12203 07/12/99 370.00 O.DD 370.00 12202 07/12/99 370.00 D.00 370.00 GL Distribution Gross Amount Description. 101 -12- 5330 -025 740.00 H APODACA, I ANNABI Bank Check# Chk Date Check Amount Sep Vend# Vendor Name Rank Check# Chk Date Check. Amount Sep 3205 CALSAFE AP 113092 09/16/99 1,500.00 C.aim# General Description 26419 SEXUAL ASSAULT E7iAM PO# Stat Contract## invoice# -invc Dt Gross Amount Discount Amt Discount Used Net Amount 5531 0 286 09/16/99 1,500,00 0.00 1,500.00 GL Distribution Gross Amount Description 100-23 -5000 1,500.00 1 EA * *' ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SEXUAL ASSAULT EXAMINATIONS PO Liquidation Amount 100 -23 -5000 1,500.00 Vend# Vendor Name- Bank Check# Chk .ruts Check Amount- Sep 4393 CARTNA L. VILLARREAL AP 113093 09/16/99 252.00 Claim## General Description 26421 CONTRACT SERV PROVIDED BALLET FOLKLORICO 8/2/99- 9/15/99 PO# Stat Contract# Invoice## Invc Dt Gross Amount Discount Amt Discount Used Net Amount, 0 09/14/99 252.00 0.00 252,00 GL Distribution Gross Amount Description 150 -00 -2172 252.00 8/2- 9/15/99 vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1-965 CHRIS HOFFORD AP 113094 69/16/99 202.17 Claim# General Description 26422 REIMH MONTHLY EXPENSE P0# Stat Contracts# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 08/30/99 202.17 '0.00 202.17 GL Distribution Gross Amount Description 150 -00 -2183 202.17 REIMB EXPENSE' ._..-.------------------------------------°____.....--__--_-----------__--..___-_..._...._..._..------------------------- ---- ---- ------ ____- -... - -__- CCS.AP Accounts Payable Release 5.7.2 N'APR700 By SANDRA A {SANDRA} Sep 21, 1999 05.52pm Page 17 Check History. Bank AP Check Dates 00/00/00 to 99199199 Check #'s 113046 to 113158 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 247 CLIPPINGER CHEVROLET AP 113095 09/16/99 - 425.96 Claim# General Description 2,6423 M.ISC AUTO PARTS PC# Stat Contract# Invoice# 5354 0 CVW429151 CVW429974 CVr4420031 CVW430529 CVW43D649 CVW430631 CVW432609 CVW432690 CV`vJ432692 GL, Distribution 130 -Sa -5270 PC Liquidation 130 -58 -5270 Invc Dt Gross Amount Discount Amt Discount Used Net Amount 08/04/99 20.34 0.00 20.34 08/09/99 179.51 0.00 1.79,51 08/09/99 S4.D2 0.00 54.02 08/10/99 64.89 0.00 64.89 08/11/99 9.20 0.00 9.20 08/11/99 23.22 0100 23.22 08/18/99 68.93 0.00 68.93 08/19/99 74.78 0100 74.78 08/19/99 -68.93 0100 -68.93 Gross AmounC Description 425.96 1 EA * * ** ANNUAL PURCPASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** CITY VEHICLE PARTS AND REPAIR Amount 425.96 Vend)# Vendor Name Banc Check# Chk Date Check .Amount Sep 4330 COLOURGRAPHTX All 113096 09/16/99 433.49 LClaim# General Description 26424 RLU /GLD PRG BOOKLET PC# Stat Contract# Invoice# I.nvc Dt Gross Amount Discount Amt Discount Used Net Amount 5739 C 2244 00/28/99 433.00 D.00 433.00 GL Distribution Gross Amount Description 150 -00- 2172 433.00 1 SET 1.999 BLUE & GOLD PROGRAM BOOKLET (SET OF 300) PO Liquidation Amount 150 -00 -2172 433.00 Vend# Vendor Name Lank Check# Chk Date Check Amount Sep 2005 D.A. AUTO BQUIPMEN`I', CO. AP 13.3097 09/16/99 52.32 Claim# General Description 26426 MISC SUPPLIES PG# Stat Contract{# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5574 0 41280 07/22/99 52.32 0.00 52132 GL Distribution Gross Amount Description 130 -58 -5210 52.32 1 EA * * ** ANN17AL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SMALL TOOLS FOR MAINTENANCE AND REPAIR ITEMS FOR CITY MAINTENANCE YARD GARAGE PO Liquidation Amount 130 -58- 5210 52.32 CCS.AP Accounts Payable Release 5.7.2 N *APR70D By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 18 Check I3istory. Hank AP Check pates 00/00/00 to 99/99/99 Check #`s 113046 to 113258 vend#? Vendor Name Sank Check# Chic Date Check Amount Sep 1893 DWlY PEST CONTROL COMPANY AP 11.3098 09/3.6/99 38.00 Claim# General Description 26425 PEST CONTROL ACC4315623 -08 PO4 Stat Contr'act'.## Invoice# AnVC Dt Gross Amount Discount Amt Discount Used Net Amount 5722 0 3070308 08/23/99 38.06 0.00 38.00 GL Distribution Gross Amount Description -5.96 102 -42 -5434 -013 38.00 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** PEST 0,04 403.29 CONTROL SERVICES AT McNFTL VANOR SENSOR MOUSING PO Liquidation Amount Bank Check# 102- 42 -S434-01.3 38.00 397.33 1 PA * *'* ANNUAL PURCHASE ORDER Vend# Vendor Name 09/16/99 1,454.00 Bank Check# Chk bate Check Amount Sep 344 EXPRESS TEL AP 11.3099 05/16/99 397.33 Claim# General Description 26459 JULY- LONG DISTANCE ACCT 4- 99053 -7 4- 07943 -1 PD# Stat Contract#¢ Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 4407 0 749250 08/27/95 -5.96 0.00 -5.96 Description 755876 09/02/99 403.29 0,04 403.29 GL Distribution Gross Amount Description Bank Check# 1.31 -14- 5430 -064 346 FAIR HOUSING COUNCIL OF :SAN GAB. 397.33 1 PA * *'* ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1998 - 1999 * * ** LONG 09/16/99 1,454.00 DISTANCE TELEPHONE USAGE PO Liquidation Amount 131 -14 -5430 -064 339.17 Vendi Vendor Name Dank Check# Chk Date Check Amount Sep 3139 EZEQUIEL CONTRERAS AP 113100 09116199 611.80 Claim# General Description 26427 CONTRACT SERVICES PROVIDED TARYWON00 8/9- 9/16/99 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/14/99 611.80 0.00 611.80 GL Distribution Gross Amount Description 250 -0 2772 611.80 6/8- 9/16/99 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 346 FAIR HOUSING COUNCIL OF :SAN GAB. VALLEY AP 1133.01 09/16/99 1,454.00 Claim# General Description 26428 SERV -JULY PO# Stat Contract# Invoice#= Invc Dt Gross Amount bisccunt Amt Discount Used Net Amount 5715 U 0 09/02/99 1,454.00 0.00 1,454.00 GL Distribut: -on Grass Amount Description 120- 43 -5000 -160 1,454.00 l EA * * ** ANNUAL PURCHPS6 ORDER OR FISCAL YEAR 1999 -2000 * * ** FAIR HOUSING PROGRAM PO Liquidation Amount 120 -43- 5000 -160 1,454.00 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A {SANDRA} Sep 21, 1999 05:52pm Page 19 Check History. Bank AP Check Dates 00 100100 to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor Name Hank Check# Chk gate Check Amount Sep 4392 FAULT LINE SCRE2N PRINTING AP 113102 09/16/99 5,999.59 Claim# General Description 26429 KIDS CARE FAIR T, SHIRTS PO# Stat Contract# Invoice# 5679 C 08310 GL Distribution 150 -DO -2172 150 -00 -2172 150 -00 -2172 PO Liquidation 1-50 -00 -2172 Claim# General Description 26430 1-TSY -BITSY & MINI BASKETBALL T- SHIRTS PO# Stat Contract# Invoice# 5678 C 08319 GL Distribution 150 -00 -2154 150 -00 -2154 3,50 -00 -2154 150 -OD -2154 150 -00 -2154 150 -00 -2154 150 -00 -2154 ISO -00 --2154 150 -00 --2154 PO Liquidation 150 -00 -2154 Clain)# General Description 26431 WINDSHIRTS- RLU /GLU HOXTNG TOURNAMENT PO# Scat Contract# Invoi.ce## 5700 C 08312 GL DisvrinuF.icn 150- OD -2' =72 ISO -00 -2172 150 -00 -2172 150 -00 -2172 Snvc Dt Gross Amount Discount Amt Discount Used Net Amount 08/30/99 963.43 0.00 963.43 Gross Amourst Description 793.43 144 EA HANES 50 /50 T- SHIRT, ADULT 120.00 1 EA SET -UP FEE 50.00 1 EA ARTIST'S FEE Amount 563.43 Invc Dt Gross Amount Discount Amt Discount Used Net Amount 09/07/99 2,296.40 0.00 2,296.40 Gross Amount Description 289.69 22 EA 50/50 T- SHIRT, YOUTH, WHITE 126.89 33 EA 50/50 T- SHIRT, YOUTH, LIGHT COLORS 708.20 160 EA 50/50 T- SHIRT, YOUTH, DARK COLORS 223.77 35 EA T- SHIRT, ADULT, COACH 804.78 200 EA 50/50 JERSEY SHORTS, Y017TH, PLAIN 8.94 2 EA INK COLOR FEE 71.54 2 EA SET -UP FEE (rULL FRONT) 17.88 1 EA SRT -IiP FE,F (COACk 44.71 2 FA ARTIST'S FEE Amount 2,568.12 Invc Dt Gross Amount Discount Amt: Discount Used Net Amount 09/03/99 2,739.76 0.00 2,739°76 Gross Amount Description 2,260.76 62 EA TAFFETA CHAMPION WINDSHIRTS, ROYAL /WHITE (MD: 20, LG: 26, XLG: 16) 177.50 5 EA TAFFETA CHAMION WINDSHIRTS, ROYAL /WHITE (XXLG: 5) 74.00 2 EA TAFFETA CHAMPION WINDSHIRTS, ROYAL /WHITE (XXXL: 2) 22'7.50 7 EA TAFETA WINDSHIRTS FOR MAJOR SPONSORS, ROYAL /WHITE (SM7 1, MD: 7., LG: 4, XLG: 1) PO Liquidation Amount 150 -00 -2172 2,739.76 CCS.AP Accounts Payable Release 5.7.2 N- APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 20 Check History, Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113046 to 1133.58 Vend;# Vendor Name Hank Check# Chk Date Check Amount Sep 725 GEORGE PHELPS MOBIL AP 113103 09116199 430.45 Claim?# General Description 26432 EMERGENCY FUEL P69 Stat Contract## Invoice# Invc Dt Gross Amount Discount. Amt Discount Used Net Amount 5358 O 08/17 08/17/99 70.93 0.00 70.93 08/19/99 75.59 0.00 08/17/99 06/17/99 118.22 0.00 118.22 29.93 GL Distribution 08/24 08/24/99 35.85 0.00 35.85 151.35 1 EA * * ** ANNUAL PURCHASE ORDER 08/24/99 06/24/99 59.62 0.00 59.62 GARAGE•. PO Liquidation 08/31 08/31/99 74.85 0.00 74.85 151.35 08/31/99 08/31/99 70.98 0.00 70.98 Bank Check# GL Distribution 4533 GREEN P?IDE Gross Amount Description AP 113105 09/16/99 350,00 1.30 -58 -5210 430.45 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 3.999 -2060 * * ** EMERGENCY FUELING OF POLICE DEPARTMENT UNITS AND CITY VEPTCLES PO Liquidation Amount 230 -58 -5210 430.45 -------------------------------------------------'--___-----`-------------------------------------------------------`-..__---..._`----"- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 400 GRASNGER AP 13.31.04 09/16/99 151.35 Claim## General Description 26433 MISC SUPPLIES PO# Stat Contract## Invoice#$ Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5613 O 457 - 157899 -8 08/18/99 45.73 0.00 45,73 457 - 239297 -7 08/19/99 75.59 0.00 75.69 GL Distribution 457- 340476 -3 08/20/99 29.93 0.00 29.93 GL Distribution Gross Amount Description ORDER FOR FISCAL YEAR 1999 -2000 x + ** MONTHLY 130 -58 -5210 151.35 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SMALL TOOLS PO Liquidation FOR MAINTENANCE AND REPAIR ITEMS FOR CITY YARD GARAGE•. PO Liquidation 102 -42 -5030 -013 Amount 35G.00 130 -58 -5210 151.35 ------------------------------------------ Vend# Vendor Name -------------------------------------------------------------------------------------------- Bank Check# Chk Date Check Amount Sep 4533 GREEN P?IDE AP 113105 09/16/99 350,00 Claim# General Description 26434 GARDENIN2 SRV -AUG REPAIR SPRINKLERS PC## Stat Contract## Invoica# Invc E Gross Amount Discount Amt Discount Used Net Amount 5729 0 556374 06/24/99 200.00 0.00 200.00 556375 08/24/99 150.00 0.00 150.00 GL Distribution Gross Amount Description 102 -42- 5030 -013 350.00 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 x + ** MONTHLY GARDENING AT 14317 MORGAN STREET PO Liquidation Amount 102 -42 -5030 -013 35G.00 CCS.AP Accounts Payable Release 5.7.2 N *APR70G By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 21 t'heck Ni.sLory, Bank AP Check Dates 00/00/00 to 99/99/99 Check #'S 113046 to 113158 Vend# Vendor Name Hank Check#{ Chk Date Check Amount Sep 416 HARTFORD 1,I -E INSURANCE NAT. SERV CENTER AP 113106 09/16/99 1,275.60 Claim# General Description 26474 GROUP 4000 P03708 ANNUAL PREMYUM PO# Stat Contract # - nveice# lnvc Dt Grass Amount Discount Amt Discount Used Net Amount 08/04/99 0 09/15/99 1,275.60 0.00 1,275.60 GL Distribution Gross Amount Description 08/04/99 100 -00 -2703 1,275.60 ANNUAL PREMIUM 0.00 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4286 HAWK INDUSTRIAL YOKEL & UNIFORM SERVICE AP 113107 09/16/99 561.32 Claim# General Description 26437 RENT UNIFORMS /MATS YO# Stat Contract# Invoice# 5397 0 061137 061138 961139 06188; 061886 061887 062614 062615 062616 063347 063348 063349 G1, Distri.butior 100 -57 -5210 100 -57 -5210 100-452 -5210 100 -64 -5210 114 -59- 5210 -093 114 -61- 5210 -093 117 -69 -5210 121 -65 -5210 121- -66 -5210 121 -67 -5210 121 -68 -5210 130 -58 -5210 130 -58 -5210 PO Liquidation 100 -57 -5210 100 -63 -5210 100 -64 -5210 114 -59 -5210 -093 114 -61 -5214- -093 117-69 -5210 121 -65 -5210 CCS.AP Accounts Payable Release 5.7.2 N *APR700 Invc Dt Gross Amount Discount Arrt Discount used Net Amount 08/04/99 95.96 9.00 95.96 08/04/99 15.60 0.00 15.60 08/04/99 25.48 0.00 25.48 0$/11/99 95.96 0.00 95.96 08/11/99 15.60 0.00 15.60 08/11/99 25.48 0.00 25.48 08/18/99 96.64 0.00 96.64 08/18/99 15.60 0.00 15.60 08/18/99 33.88 0.00 33.88 08/25/99 96.64 a.aa 96.64 08/25/99 15.60 0100 15.60 08/25/99 28.88 0100 28.88 Gross Amount Description 190.85 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** RENTAL OF :`BATS FOR PUBLIC WORKS O.00 1 EA * * ** ANNUAL PURCHASE ORDER. FOR FISCAL YEAR 3999 -2080 * * ** RENTAL OF UNIFORMS FOR PUBLIC WORKS 16.84 1 EA ** DISTR12UTION OF COST ** 39.29 1 EA ** DISTRTBUTION OF COST ** 28.07 1 EA ** D- STRIBUTICN OF COST ** 28.07 1 EA ** DISTRIBUTION OF COST r* 16.84 1 EA ** DISTR'.CBUTTON 0? COST ** 50 -52 1 EA ** DISTRIBUT10N OF COST ** 11.23 1 EA ** DISTRIBUTION OF COST ** 28.07 1 EA ** DISTPTBUTION OF COST ** 56.13 1 EA ** DISTRIBUTION OF COST ** 95.41 1 EA ** DISTRIBUTION OF COST ** 0.00 Amount 190.85 16.84 39.29 28.07 28.07 16.84 50.52 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 22 Check history. Bank AP Check Dates 06 /00/00 to 99/99/99 Check #'s 113046 to 113158 127, -66 -5210 21.23 121 -67 -5210 28.07 121 -68 -5210 56.13 130 -58 -5210 95.41 ------- ---- ----- --- ---- .__--- -- ------ - - - -_- _..._°_--------------------------------------- ------ ----- ---- ------ ._- --._.. _ .__---- - - - - -- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1228 HDL, COREN & CONE AP 113108 09/16/99 2103 Claim# General. Description 26435 1998 -99 PROPERTY TAX AUDIT 1998 -99 RDA PROPERTY TAY. AUDIT PO# $tat Contract# invoice# Invc Dt Grose Amount Discount Amt Discount Used Net Amount 5735 C 3783 5457 08/26/99 2.03 0.00 2.03 GL Distribution Gross Amount Gross Amount Description 62.60 REIMB SUPPLIES 100 -12 -5000 x,590.45 2.03 PROPERTY TAX AUDIT PURC`IASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SALES TAX Chk Date Check Amount Sep ----------------------------------------- Vend# Vendor Name .------------------------------------------------------------------------------------------------ CONTRACT SERVICES FOR AUDIT Bank Check# Chk Date Check Amount Sep 439 =- DERLITHR DE LLAMh8 & ASSOCIATES AP 113109 09/16/95 1,590.45 Q aim# General Description 26436 SALES TAX AUDIT AGREEMNT CONTRACT SR.V CALENDAR QTR 3, 1999- 10.50. CONTRACT t PMT -SALES TAX RECOVERED- 540.45 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5735 C 3783 08%13/99 1,590.45 0.00 1,590.45 GL Distribution Gross Amount Description 62.60 REIMB SUPPLIES 100 -12 -5000 x,590.45 1 EA * * ** ANN -UAL PURC`IASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SALES TAX Chk Date Check Amount Sep 2353 JOHN DURAN .AUDIT AGREEMENT - CONTRACT SERVICES FOR AUDIT 09/16/99 869.30 PO Liquidation Amount loo- 12 -SOOO 1,590.45 Vend# Vendor Name= Bank Checks$ Chk Date Check Amount Sep 315 SESS DOWELL AP 113110 09/16/95 62.80 Claim# General Description 26438 REIMB SUPPLIES FOR INSTALLATION OF BAT RACK AT SIERRA VISTA 141 SCHOOL PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount: Amt ,Discount Used Net Amount 0 09/14/99 62.80 0.00 62.80 GL Distribution Gross Amount Description 150 -00- 2154 62.60 REIMB SUPPLIES %lend# Vendor Name Bank Check# Chk Date Check Amount Sep 2353 JOHN DURAN AP 113111 09/16/99 869.30 C .azm# General Description 26439 BOARD -UP 7.9.945 CENTRAL PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 182424 05/07(99 869.30 0.00 669,30 GL Distribution Gross Amount Description 100 -47 -5000 869.30 14905 CENTRAL CCS.AP Accounts Payable Release .5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 23 Check History. Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor Name Hank Check# Chk Date Check .Amount Sep 3512 JOSEPH MEISTER AP 113112 09/16/99 186.22 Claim# General Description 26440 REIMS MONTHLY EXPENSE PO# Stat Contracts$ Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 08/26/99 186.22 0.00 186.22 GL Distribution Gross Amount Description Gross Amount 150 -00 -2163 186.22 REIMB PTO SCHL 150 -00 -2183 Vend# Vendor Name LT DAVIS 3/30 - 4/1./98 Bank Check# Hank Check# Chk Date Check Amount: Sep 588 L.A. CO. SHERIFF'S DEPT- AP 113115 AP 17.3113 09/3.6/99 89.00 Claim# General Description 26444 TUITION -LT DAVIS PLATOON COMM COURSE 03/36 -- 4/01/98 CONTROL 41820- 12451 PC# Stat Contract## Invoices$ Invc Dt Gross Amount Discount Amt Discount Used Net Amount 20497 08/18/99 89.00 D.00 89. Of} GL Distribution Gross Amount Description 386°40 DICTATING EQUIP 10/99- -9/00 150 -00 -2183 89.00 LT DAVIS 3/30 - 4/1./98 Bank Check# Chk Date Check Amount Sep Vend# Vendor Name AP 113115 Rank Check# Chk Date Check Amount Sep 549 LANIER WORLD WIDE AP 113114 09/16/99 386.40 vlaim# General Description 26441 MAINT CON'T'RACT 10/99 -09/00 EXECUTIVE DICTATING EQUIPM-vN 2 PO# Stat Contract# Invoice# Invc Dt Gross Amount DiSCount Amt Discount Used Net Amount WPO 70637 07/7,6/99 386.40 0.00 386.40 GL Distribution Gross Amount Description 100 -41 -5210 386°40 DICTATING EQUIP 10/99- -9/00 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 577 LOCKHEED INFO, MIGMT SVC AP 113115 {19116199 1,529.26 Claim# General Description 26442 PROCBSS PARKING CITATION PO## Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5494 0 990750 08/12/99 1,519.28 0.00 1,519.28 GL Distribution Gross Amount Description 100 --23 -5000 1,519.78 2. EA * * ** ANNUAL PURCHASE ORDER FOR ETSCAI, YEAR 1999 -2000 * * ** CITATION PROCESSING PO Liquidation Amount 100 -23 -5000 1,519.28 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 24 Check History. ~Bank AP Check. Dates 00/00/005 to 99/99/99 Check #'s 113045 to 113156 vend# Vender Name Bank Check# Chk Date Check Amount Sep 573 LONG BEACH UNIFORM CC_ INC. AP 113116 09/16/99 415.63 Clai.mi# General Description. 26443 LEATHER MOTOR 3001 PO# Stay Contract# Invoice# Invc Dlt Gross Amount Discount Amt Discoun* Used Net Amount 5705 C 264345 07/27/99 415.63 6.06 415.53 GL Distribution Gross Amount Description 68.05 J HATHAWAY Gross Amount 100 -25 -5210 415.63 1 EA };1909990014 ;FEATHER MOTOR BOOT Chk Date Check Amount Sep PO Liquidation Amount AP 1.13119 09/16/99 277.98 Vend# Vendor Name 100- 25-5210 47,5.63 REPAIRS Bank Check# Chk Date Check Amount Sep --`--------_-'°___-'--'_..------------------------------°_------------_.._.. Vend# Vendor Name CARD _.._ °--- .-- ------- ------- -- - - -- — - Bank Check# --------- ---- ---- -"- --- .._..___ Chk Date Check Amount Sep 3861 LUIS ESCOBAR 277,98 AP ].13117 09/16/99 957,co Claim# General, Description 26445 REIMS- ANNUAL POLICE A'THLE'TIC LEAGUE BOXING CHAMPIONSHIPS 9/16 -25/99 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0100 0 09/13/99 957.06 0.00 957.00 GL Distribution 68.05 J HATHAWAY Gross Amount Description Vend# Vendor Dame Gross Amount Description 150 -00 -2172 Chk Date Check Amount Sep 957.00 BOXING CHAMPIONSHIP AP 1.13119 09/16/99 277.98 Vend# Vendor Name REPAIRS Bank Check# Chk Date Check Amount Sep 4563 MBNA AMERICA BUSINESS CARD Amount AP 113118 09/16/99 68.05 Cla.i.m# General Description 26446 CREDIT CARD PMT JAMES HATHAWAY #5474- 9764 -98b8 -2666 PO# Stat Contract## Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/13/99 68.05 0100 68.05 GL Distribution Gross Amount Description 4406 131 - -13 °5210 68.05 J HATHAWAY 123.30 GL Distribution Vend# Vendor Dame Gross Amount Description Bank Check# Chk Date Check Amount Sep 633 MIKE'S AUTO UPHOLSTERY AP 1.13119 09/16/99 277.98 Claim# Genera]. Description 26447 AUTO UPHOLSTERY PO## Stat. Contract# Invoice;# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5454 0 4290 07/20/99 154.68 0100 154.68 4406 08/23/99 123.30 0.00 123.30 GL Distribution Gross Amount Description 130 -58 -5270 277.98 1 FA * * ** ANNUAL PURCI-ASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** UP440LS'TBRY REPAIRS PO :liquidation Amount 130 -58 -5270 277,98 CCS,AP Accounts Payable Release 5.7.2 N *APR760 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 25 Check History. Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113946 to 113158 Vend# Vendor Name Dank Check# Chk Date Check Amount Sep 639 MOBIL AP 113120 09/16/99 186.88 Claim# General Deseripl -ion 26448 FUSEL PO# Stat Contractor Invoice# invc Dt Gross Amount Discount Amt Discount Used Net Amount 5455 0 899 545 168 2 08/17/99 186.88 0.00 186.88 GL Distribution Gross Amount Description 0.00 10.00 130 -58 -5210 186.88 1 EA * * ** ANNUAL PURCSYASE OiLOER FOR FISCAL YEAR 1999 -2000 * * ** FUEL 246.59 --------------------------------`----`-------------- Vend# Vendor Name (CREDIT CARDS ISSUED TO POLICE DEPARTMENT AND DE'I'S=IVE PERSONNEL) PO Liquidation Amount 883.56 Gross Amount Description AP 53.31.23 130 -58- 5210 166.88 315.50 1 EA * * ** ANNUAL PURCHASE FOR FISCAL, YEAR 1999 Vend# Vendor Name MP.ILPRO MR?T2 /MAIL) CCS.AI' Accounts Payable Release 5.7.2 Bank Check# Chk Date Check Amount Sep 658 MUFFLERVILLE PO Liquidation AP 113121 09/16/99 315.50 Claim# General Description 26449 REPAIR MUFFLER PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount used Net Amount 5556 0 19824 07/21/99 21.65 0100 21.65 GL Distribution 19962 08/19199 10.00 0.00 10.00 102 -42 -8210 --014 19977 08/24/99 246.50 0.00 246.59 --------------------------------`----`-------------- Vend# Vendor Name 19987 08/26/99 37.35 0.00 37.35 Gi, Distribution 883.56 Gross Amount Description AP 53.31.23 09/16/99 683.56 130 - -58 -5270 315.50 1 EA * * ** ANNUAL PURCHASE FOR FISCAL, YEAR 1999 - 2000 -- MUFFLER MP.ILPRO MR?T2 /MAIL) CCS.AI' Accounts Payable Release 5.7.2 REPLACEMENTS AND EXHAUST REPAIRS PO Liquidation Amount 130 -58 -5270 315.50 Vend# Vendor Name Rank Check# Chk Date Check. Amount Sep 622 NAN MC KAY & ASSOC. AP 113122 09/:1,6/99 209.00 claim# General Description 26,150 SECTION 8 CERTIFICATE & VOUCHER REVTSION OPDAT£ SR.V 11- 99- -11/00 PO4 Stat Contract## Invoice# T-nvc Dt Gross Amount Discount Amt Discount Used Net Amount 010501 08/31/99 209.00 0.00 209.00 GL Distribution Gross Amount Description 2069307 07/26/99 102 -42 -8210 --014 209.00 SECTION 8 CERTIFICATE GL Distribution --------------------------------`----`-------------- Vend# Vendor Name ----------------------------------------------_-."--- Sank Check# ----- -- `- --`------- `--- _-._..__ Chk Date Check Amount Sep 3960 NEOPOST LEASING 883.56 1 EA * * ** ANNUAL PURCHASE AP 53.31.23 09/16/99 683.56 Claim# General Description 26451 LEASE MAILPRO SYSTEM 6/27/99- 7/26/99 7/27/99 - 8/26/99 PO4 Stat Contract# Invoice# Invc Dt Cross Amount Discount Amt Discount Used Oct Amount 5733 0 2049014 06/28/99 447_.78 0.00 441.78 2069307 07/26/99 441,78 0.00 441.78 GL Distribution Gross Amount Description 131 -14- 5760 -061 883.56 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** MUNICIPAL LEASE PROGRAM POR MAILPRO SYSTEM (151 1SYSTE.M MPR37AR, MP.ILPRO MR?T2 /MAIL) CCS.AI' Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Check Ristory. Bank AP Check. bates 00/00/00 to 99/99/99 Check #'s 113D46 to 113158 PO Liquidation 131-14-5760-061 Amount 883.56 Sep 21, 1999 05:521;m Page 2'0 Vend'# Vendor Name Bank Check# Chk Date Check Amount Sep 4593 NORCAL /SAN BERNARDINO, INC. AP 113124 09/16/99 90.00 Claim# General Description 26452 LANDSCAPE WORKSHOP ART CASTELLPNO SCOTT MCCATULEY 11/17/99 Claim# General. Description 26454 LEASE COPIER POLICE DEPT #12210 ENGIN DEPT #12333 PMT #34/35 PO# Stat Contract# Invoice# PO# Stat Contract## Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5423 0 350806 07/02/99 0 09/02/99 90°00 0.00 90.00 360850 GL Distribution 488.20 Gross Amount Description 488.20 GL Distribution 121 -68 -5330 Description 90.00 A CASTELLANO /S MCCAULEY SYSTEMS COPIER, Vend# Vendor Name 1 EA * * ** ANNUAL PURCHASE DRDER FOR FISCAL YEAR 1999 -2000 Sank Check# Chk Date Check Amount Sep 1332 OCE CREDIT CORPORATION DEPARTMENT 1570 (OCE -U-SA, INC.} AP 113125 09/16/99 3,875.22 Claim# General Description SERiAL ##12210, ONE (i} FOR 26453 COPIER MAINT 012210 P.D. JULY /EXCESS .JUNE - 175. AU- 1EXCESS JULY - 722.19 COPIER MAINT #12333 -ENG JTULY /TUNE EXCESS - 175. AUG /jLY EXCESS - 885°35 131 -14- 5750 -062 976.40 PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt D..sceunt Used Net Amount 5429 0 358279 07/16/99 .175.66 0.00 175.00 37,7985 08/17/99 722.19 0.00 722.19 358280 07/16/99 175.00 0.00 175.00 377.986 06/17/99 885.35 0100 885.35 GL Distribution Gross Amount Description 131 -14- 5210 -062 1,957.54 1 £A * * ** ANNUAL PURCHASE ORDER FOR PTSCAI, YEARA 1599 -2000 * * ** MAINTENANCE CONTRACT FOR TWO {2) OCE' 345 COPIERS (ONE FOR POLICE DEPT RECORDS, SERIAL ##12210, ONE FOR ENGINEERING, SERIAL 412333) PO Liquidation Amount 131 -14- 5210 - 062 1,957.54 Claim# General. Description 26454 LEASE COPIER POLICE DEPT #12210 ENGIN DEPT #12333 PMT #34/35 PO# Stat Contract# Invoice# Invc DL Gross Amount Discount Amt Discount Used Net Amount 5423 0 350806 07/02/99 488.20 0100 488.20 360850 08/04/99 488.20 0.00 488.20 GL Distribution Gross Amount Description AGREEMENT FOR COPIER AT COMMUNITY CENTER, 3045 OFFICE SYSTEMS COPIER, 131 --14 -5760 -062 976.40 1 EA * * ** ANNUAL PURCHASE DRDER FOR FISCAL YEAR 1999 -2000 -- LEASE AGREEMENT FOR TWO (2) OCE' 3045 COPIERS (ONE (1) FOR POLICE DEPT RECORDS - SERiAL ##12210, ONE (i} FOR ENGINEERING DEPT - SERIAL #12333) PO Liquidation Amount 131 -14- 5750 -062 976.40 C1aim4 General Description 26455 LEASE COPIER -C'OMM CTR LEASE PMT #26 8/21/99 - 9/20/99 PO# Stat Contract# invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5425 0 353691 07/02/99 243.56 0.00 243.55 GL Diseribut.ion Gross Amount Description 131 -14- 5764 -062 243.56 1 FA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 *'** LEASE AGREEMENT FOR COPIER AT COMMUNITY CENTER, 3045 OFFICE SYSTEMS COPIER, SERIAL #22466) CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Check History. Bank AP- Check Dates oU /00/00 to 99/99/99 Check #'s 113046 to 113158 PO Liquidation 131 -14 -5760 -062 Amount 243.56 Sep 21, 1999 05:52pm Page 27 Claim# General Description 26456 MAINT COPIER- C01vL4 CTR MAINT -SLY EXCESS COPIES JUNE- 342.12 MAINT FOR AUGUST EXCESS CUPIES JULY- 355.60 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5428 O 355507 07/14/99 342.12 0.00 342.12 Description 373093 9©/14/99 355.60 0.00 355.60 GL Distribution 9 -99 -3 Gross Amount Description 100 -00 -2223 153.45 131 -14 -5210 -062 9 -99 -3 697.72 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** MAINTENANCE 19,711.50 #iS SRV PER 9 -99 -3 CONTRACT FOR COPIER AT COMMUNITY CENTER PO Liquidation Amount Bank Check# Chk Date Check Amount Sep 131 -14 -5210 -062 697.72 AF 113129 09/16/99 1,060.09 Y Vend# Vendor Name Hank Check# Chk Date Check Amount Sep 702 OKRL INVP'STIGAT1ONS AP 113127* 09/16/99 945.00 Claim# General Description 26457 BACKGROUND INVESTIGATIONS PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount- 5707 C 99 -045 08/25/99 945.00 0.00 945.00 GL Distribution Gross Amount Description 100 -25 -5000 945.00 1 EA THREE (3) BACKGROUND 114VESTIGATIGNS PO Liquidation Amount 100 -25 -5000 945.03 Vend.# Vendor Name Bank Check# Chk Date Check Amount Sep 664 PERS- RETIREMENT AP 113128 09/16/99 46,365.07 Claim# General Description 26475 RETIREMENT 416 SVC PER: 9 -99 -3 P /E: 9/4/99 PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/15/99 46,365.07 0,00 46,365.07 GL Distribution Gross Amount Description 100-60 -2205 26,500.12 #18 SRV PER 9 -99 -3 100 -00 -2223 153.45 418 SRV PER 9 -99 -3 100- 00-2305 19,711.50 #iS SRV PER 9 -99 -3 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 864 PERS- RETIREMENT AF 113129 09/16/99 1,060.09 Y Claim,# General Description 26476 RBTIREMSNT 418 SUPPLEMENTAL SVC PERIOD 9 -99 -3 P /E: 9/4/99 PO# Stat Contract# Invoice## Invc Dt Gross Amount Discount: Amt Discount Used Net Amount 0 09/15/99 1,060.09 0.00 1,060.09 GL Distribution Gross Amount. Description? 100 -00 -2205 1,066,09 #18 SVC prIk 9 -99 -3 CCS.AP Accounts Payable Release 5.7.2 N *APR700 Hy SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 28 Check ?-istory, Bank kP Check Dates 00/00/00 to 99/99/99 Check #`s 1-13046 to 1131SB Vend# Vendor Name Bank Check# Chk Date Check Amount Sen 3226 PUBLIC HEALTH FOUNDATION ENTERPRISES AP 113136 09/16/99 2,916.67 Claim# General. Description 26458 JULY SERVICES PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5716 0 0 08/04/99 2,916.67 0.00 2,916.67 GL Dist.rihution Gross Amount Description 120 -43 -5060 -043 2,916.67 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2600 * * ** THE CHOICES Vend ## Vendor Name PROGRAM Bank Check# PO Liquidation Amount AP 113132 120 -43- -5000 -043 2,93.6.67 --------------------- ..--------------._------------------------------------------------------------------- Vend# Vendor Name Bank Check# -- --- -- ------- _..- .__- -- -__- -- - Chk Date Check Amount Sep 654 RANDALL V. MORRIS AP 113131 09/16/99 131.43 Claim# General Description 26466 REIMS MONTHLY EXPENSE PO## Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 06/23/99 131.43 0.00 131.43 GL Distribution Gross Amount Description 10D -2S -5330 131.43 REIMS EXPENSE FOR FISCAL YEAR 1999 -2000 * *** FORD POLICE Vend ## Vendor Name UNIT PARTS AND REPAIRS Bank Check# Chk Date Cheek Amount Sep 3494 RAY ANDREW'S FORD AP 113132 69/16/99 318.44 Claim# General Description 26461 MISC REPAIR PO## Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5456 O FOCS50787 08/19/99 316.44 0.06 318.44 GL Distribution Gross Amount Description 130 -58 -5270 318.44 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * *** FORD POLICE UNIT PARTS AND REPAIRS PO Liquidation Amount 130 -58 -5270 318.44 Vend## Vendor Name Bank Check# Chk Date Check Amount Sep 4594 SALVADOR HERNANDEZ AP 113133 09/16/99 528.64 Claim# General Description 26463 HOTEL ACCOMODATIONS COACHES /PDXF,RS NATIONAL PAL ?.BOXING C::AMIONSHIPS 9/18/99 PO# Stat Contract#$ Invoice# Invc Dt Gross Amount Discount Amt Discount used Net Amount 6 09/14/99 528.64 0,00 528.64 GL Distribution Gross Amount Description 150 -00 -2172 328.64 LODGING - BOXING CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA. A (SANDRA) Sep 21, 1999 05:52prn Page 29 Check Izistory, Hank AP Check Dater 00/00/00 to 99/99/99 Check #'s 113046 to 1137,58 VendVI Vendor Name Bank Check# Chk Date Check Amount Sep 3253 SAN GABRIEL VALLEY TRIBUNE AP 113134 09/:1.6/99 169100 Claim# General Description 26465 SUBSCRIPTION PUBLIC WORKS 08/32./99 - 08/28/00 PD# Stat Contract# Invoice## Invc Dt Gr035 Amount. Discount Amt Discount Used Net Amount 943D89403 09/01/99 169.00 0100 169.00 GL Distrihution Gross Amount Description 2.00 -51 -5240 169.00 PW 8/31- 8/28/00 Venda# Vendor Name Bank Check# Chk Date Check Amount Se_o 3224 SANTA AN_ITA FAMILY SERVICES AP 113135 09/16/99 566.00 Claim# General Description 26472 JULY SERVICES PO4 Stat Contract# Invoice## Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5717 0 0 09/02/99 566.00 0,40 566.00 GL Distribution Gross Amount Description 120 -43- 5000 -044 566.00 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR, 1999 -2000 * * ** SENIOR COUNCELING PROGRAM PO Liquidation Amount 120 -43-5000 -044 566. DG vend## Vendor Name Bank Check# Chk Date Check Amount Sep 1578 SCMe.AF° AP 113136 09/16/99 48.00 Claim# General Description 26462 14 ADULT SOFTBALL RULE BOOKS PO# Stat Contract# Invoice# Invc Dt Gress Amount Discount Amt Discount Used Net Amount 0 09/14/99 98.00 C.CC 98.00 GI, Distribution Gross Amount Description 150-00 -2154 98.00 RULE BOOKS vend# Vendor Name Bank Check# Chk Date Check Amount Sep 761 18RVICFS CEN'T'ER FOR INDEPENDENT LIVING AP 113137 09/16/99 647.50 Claim# General Description 26464 JULY SERVICES PD# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5718 0 D 09/02/99 647,50 O.00 647.50 GL Distribution Gross Amount Description 120 -43 -5000 -166 647,50 1 BA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** ASSISTANCE TO THE DISABLED P'ROGRAMi PO Liauidation Amount 120- 43 -50OC -166 647.50 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 30 Check History, Sank AP Check Dates 00/00/ 00 to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 774 SINGLETON INTERNATIONAL AP 113138 09/16/39 52,5. 0,3 Claim# General Description 26466 REGISTRATION CHRIS HOFFORD OCT 17-22, 1999 PO4 Stat Contract# -Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5704 C 0 08/31/99 525.00 0.00 525.00 Gig Distribution Gross Amount Description 101.75 1 EA * * ** ANNUAL 100 --25 -5330 525.00 1 EA MPS INSTRUCTOR COURF RSC- STRATTON FOR CHRIS HOFFORD - COURSE DATES: PO Liquidation Vend# Vendor Name OCTOSER 17 -22, 1999 165.61 Hank Check# PO Liquidation Amount 08/05/99 Vend# Vendor Name AP 1 -13140 100 -25- 5330 525.00 4463 STAR AUTO PARTS 160.61 0.00 Vend# Vendor Name D7333 08/066/99 Hank Check# Chk Date Check Amount Sep 4595 .SOCAL CAPA CHAPTER C/O ALTC ROBERTS D7525 08/09/99 AP 113139 09/16/99 90.00 Claim# General Description 26467 LECTURE 9/23/99 ART CASTELLANO SCOTT MCCAULEY PO# Stan Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/02/99 90.00 a.CIO 96.00 GL Distribution Gross Amount Description 101.75 1 EA * * ** ANNUAL 121 -68 -5330 90.40 CASTELLANO /MCCAULE'Y RENDERED FOR SALDWIN PARK SENIOR HOUSING MCN61L MANOR PO Liquidation Vend# Vendor Name 08/03/99 165.61 Hank Check# Chk Date Check Amount Sep 2773 SOUTHERN CALIFORNIA EDISON COMPANY 08/05/99 Vend# Vendor Name AP 1 -13140 09/1.6/99 101.75 Claim# General Description 26468 ENERGY -SR HOUSING 14317 E MORGAN PO4 Stat Contract# Tnvoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5725 0 0 06/28/99 101.75 0.00 101,75 CL Distribution Gross Amount Description 07/27/99 102 -42- 5433 -013 101.75 1 EA * * ** ANNUAL PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** SERVICES 08/03/99 -64.95 RENDERED FOR SALDWIN PARK SENIOR HOUSING MCN61L MANOR PO Liquidation Amount 08/03/99 165.61 102 -42- 5433 -D13 1.01.75 C86D 08/05/99 Vend# Vendor Name 0.00 -64.95 Funk Check# Chk Date Check Amount Sep 4463 STAR AUTO PARTS 160.61 0.00 AP 1.13141 09/16/99 585.96 Claim# General Description 26470 AUTO PARTS PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5367 0 D5828 D7/7.5/99 39.22 0.00 39.22 D6627 07/27/99 14.84 0,00 14.64 C843 08/03/99 -64.95 D.OD -64.95 b711D 08/03/99 165.61 0.00 165.67. C86D 08/05/99 -64.95 0.00 -64.95 D7247 08/05/99 160.61 0.00 160,61 D7333 08/066/99 4.85 0.00 4,85 D7525 08/09/99 5.66 G.00 5.66 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 31 Check History. Bank AP Check Dates 00 /00 /00 to 99/99/99 Check #`s 1130466 to 113158 Claim# General Description 26469 MCNEIL .MANOR PO# Stat Contract# Invoice# rnvc Ct Grass Amount Discount Amt Discount Used Net Amount 5723 O 6 08/31/99 12.58 0.04 12.58 GL Distribution. Gross Amount Description. 102 -42 -5434 -013 12.58 1 EA * * ** ANNUAL PURCIUiSE ORDER FOR FISCAL YEAR 1999 -2000 * * ** MCNEIIL MANOR PO Liquidation Amount 102 -42- -55434 -013 12.58 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 860 UNITED STATES ESCROW AP 113144 09/16/99 35,000.00 Claim# General Description 26473 REY.AB LOAN DANIEL & LORENA ORTEGA 3594 BP BLVD P {3# Stat Contract# Invoice# D7654 08/11/99 11.49 0.00 11.49 09/15/99 35,000.00 D8210 08/19/99 78.81 0.00 78.81 Description D5643 08/26/99 36.17 0.00 38.17 FOR FISCAL YEAR 1999 -2000 * * ** YANO MANO D8733 08/27/99 4.59 0.00 4.59 3867 VNA FOUNDATION D87341 08/27/99 8.75 0100 8.75 N *APR700 D8909 06/30/99 5.86 0.00 5.86 C1126 08/31/99 -15.59 0.00 -15.59 D8985 08/31/99 108°03 0.00 108 -03 -19001 08/31/99 38.32 0.00 38.32 D9024 08/31/99 12.94 0.00 12 -94 D9064 09/01/99 18.00 0.00 18.00 D9066 09/01/99 15.70 0.00 15.'70 GL Distribution Gross Amount Description 130 -58 -5210 585.96 1 EA * * ** ANNUA'., PURCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** AUTO PARTS AND SUPPLYES PO Liquidation .Amount. 130 -56 -5210 585.96 Vend# Vendor dame Flank Check## Chk Date Check Amount Sep 1130 THE GAS CO. AP 113143* 09/16/99 12.58 Claim# General Description 26469 MCNEIL .MANOR PO# Stat Contract# Invoice# rnvc Ct Grass Amount Discount Amt Discount Used Net Amount 5723 O 6 08/31/99 12.58 0.04 12.58 GL Distribution. Gross Amount Description. 102 -42 -5434 -013 12.58 1 EA * * ** ANNUAL PURCIUiSE ORDER FOR FISCAL YEAR 1999 -2000 * * ** MCNEIIL MANOR PO Liquidation Amount 102 -42- -55434 -013 12.58 Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 860 UNITED STATES ESCROW AP 113144 09/16/99 35,000.00 Claim# General Description 26473 REY.AB LOAN DANIEL & LORENA ORTEGA 3594 BP BLVD P {3# Stat Contract# Invoice# Invc DC Gross Amount Discount Amt Discount Used Net Amount 0 09/15/99 35,000.00 0.00 35,000.00 GL Distribution Gross Amount Description Description 120-43 -5520- -032 35,000.00 D ORTEGA 1 EA * * ** ANNUAL M RCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** YANO MANO Vend# Vendor Name Sank Check## Chk Date Check AmoU= Sep 3867 VNA FOUNDATION Amount AP 113245 09/16/99 857.01 Claim# General Description 26471 JLY SRV PO# Stat Contract# Invoice# rnvc bt Gross Amount Discount Amt Discount Used Net Amount 5719 0 0 09/02/99 857.01 0.00 857.01 GL Distribution Gross Amount Description 7.20 -43 -5000- -041 857.01 1 EA * * ** ANNUAL M RCHASE ORDER FOR FISCAL YEAR 1999 -2000 * * ** YANO MANO PROGRAM PO Liquidation Amount CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 33 Check history. Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113046 to 7113158 Vend# Vendor dame Bank Check# Chk Bate Check Amount Sep 2336 COMNT -ITY UNION, INC AP 113152 09/21/99 5, 3.81.8b Claim# General Description 26493 AUGUST SERVICES PO4 Stat Contract# Invoice# Invc Dt Gross Amount Discount Act Discount Used net A'nount 5712 0 0 69/21/99 5,181.86 0100 5,181.86 GL Distribution Cross Amount Description 7.20 -43 -5000 -164 5,181.86 1 EA ¢ * *. ANNUAL PURCHASE ORDER FOR PISCAL YEAR 1999 --2000 * * ** FOUCATIONAL vend# Vendor Name ENHANCEMENT PROGRAM Bank Check# PO Liquidation Amount CHEER. AP 113154 120 -43-- 5000 -164 5,181.66 ----------- -------- - - - - -- -------.--,....------------------------------------------------------------------------------------------------ vend# Vendor Name Bank Check# Chk Date Check Amount Sep 1302 JOSE HARAJAS AP 113153 09/21/99 84.00 Claim# General Description 26494 PER DIEM (SAFETY SEMINAR) PO## Stat Contract## Invoice# Invc Dr Gross Amount Discount Amt Discount Used Net Amount 0 05/15/99 84.00 0.00 84.00 GL Distribution Gross Amount Description 100 -23 -5330 84.00 PER DIEM vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4600 LA PUENTE JR ALL AMERICAN FOOTBALL & CHEER. AP 113154 09/21/99 70.00 Claim# General Description 26496 SPORTS SCHOLARSHIP PRG SUBSSDY- AUGUST PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 04/13/99 70.00 0.00 70.00 GL Distribution Gross Amount Description 120--43- 5000 - 084 76.00 SCHOLARSHIP -AUG vend# Vendor Name Bank Check## Chk Date Check Amount Sep 4599 MAXIM HOTEL AP 113155 09/21/99 53.41 Claim# General Description 25493 LODGING -JOSE BARAJAS PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/16/99 53.41 0.00 53.47. GL Distribvtion Gross Amount Description 100 -23 -5330 53.41 LODGING ----------- --------------_°_--°_------__--------------------------- -- ------ -- _..__--___-_ - -- w.._- _-__ - - - - -- __._------ ------ ___- __. -__-- CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) Sep 21, 1999 05:52pm Page 34 Check Histoxy. Bank AP Check Dates 00/00/00 to 99/99/99 Check #'s 113046 to 113158 Vend# Vendor. Name Bank Check# Chk Date Check Amount Sep 4167 QUALITY TELESERVICES INC. AP 113156 09/21/99 477.61 Claim# General Description 26497 MISC PH SERVICE P64, Stave Contract# Invoice# .Inve Dt Gross Amount Discount Amt Discount Used Net Amcun 09/15/99 i5.00 99556 07/12/99 284.36 0.00 284.36 Gross Amount Description 99593 07/24/99 99.50 0.00 99.50 99626 08/02/99 37.50 0.00 37.50 1593 VERA'S ESCROW 99639 08/06/99 56.25 0,00 56.25 GL Distribution Gross Amount Description. Check Total 497,534.73 131 -14- 5210 -064 477.61 PH SRV Vend# Vendor Name PC Liquidation Total 74,468.79 Bank Check# Chk Date Check Amount Sep 2676 RIVERSIDE S,D. AP 113157 09/21/99 15.00 Claim# General Description 26498 REGZSTRATICN CSC EVA DELGA.DO 10/5 -6/99 POST CONTROL #2200 -21220 PC# Stat Contract# Invoice# In.vc Dt Gross Amount Discount Ant Discount Used Net Amount 0 09/15/99 i5.00 0.00 15,00 GL Distribution Gross Amount Description Gross Amount Description 150 -00 -23.83 15.00 E DELGADO 15,000.00 JOSE /LOREZA PAREDES Vend# Vendor Name Hank Check# Chk Date Check Amount Sep 1593 VERA'S ESCROW AP 113158 09/21/99 15,006.00 Claim# General Description 26499 FIRST TIME HOMESUYERS OnSE & LOREZA PARE'DES 322 PARK SHADOW COURT UNIT 13 * *ESCROW 00039518 -KR ** PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/20/99 15,044.40 0.00 15,000.00 GL Distribution Gross Amount Description 122 -43 -5620 15,000.00 JOSE /LOREZA PAREDES Blank pages purposely omitted: Non issued "VOID" checks Paid Checks! 2, 4, 6, 13063 1.113077 check Count 107 Check Total 497,534.73 113126 PC Liquidation Total 74,468.79 113142 Backup Withholding 'total a.00 -� 113146- 113147 Void Checks: Check Count 0 Check Total 0.60 PO Liquidation Total 0.61) Backvp Withholding Total 0.04 CCS.AP Accounts Payable Release 5.7.2 N *APR700 By SANDRA A (SANDRA) r,jTy rJOUNCIL AGENDA OCT d 6 1999 ITEM NO. r CITY OF BALDWIN PARK STAFF REPORT BALDWIN r•� R,K TO: City Council FROM: Shafique Naiyer, City Engineer DATE: October 6, 1999 SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR BALDWIN PARK BOULEVARD (Ramona Boulevard to Los Angeles Street), PUENTE AVENUE (Merced Avenue to Havenbrook Street), PUENTE AVENUE (Pacific Avenue to Central Avenue), AND PUENTE AVENUE (Ramona Boulevard to Badillo Street) IMPROVEMENT PROJECT, CIP 8571 8581860/861 PURPOSE This report requests that the City Council award the contract to Ruiz Engineering Company for the construction of Prop. "C" Street Improvements, CIP 857, 858, 860 and 861. BACKGROUND Baldwin Park Boulevard, a major north /south arterial and Puente Avenue are designated Foothill Transit bus routes and as a result, all these streets qualify for Prop "C" funding. This project is part of the Ten -Year Street Improvement Program and was recommended for reconstruction /overlay by the Pavement Management System and verified on site by City staff. The construction of this project includes the overlay of four streets (see attachment "A "), construction of sidewalks, curbs, gutters, bus pads and pavement striping. DISCUSSION In accordance with the Provisions of the Government Code, the Notice Inviting Bids was published and three bids were opened and declared publicly on September 21, 1999. A summary of bids (see attachment "B ") is enclosed for Council's review. Reviewed by: Award the Construction Contract Street Improvement Project, CIP 857, 868, 860, 861 October 6, 1999 Page 2 Ruiz Engineering Company submitted the lowest bid in the amount of $337,414.00. Ruiz Engineering Company has successfully performed similar work for various municipalities including the cities of Long Beach, Cerritos, Palos Verdes, and Industry. The Engineer Estimate for the construction of this project was $512,000.00 and was budgeted in FY199912000. Using innovative ideas, staff with the help of H.C. Associate already has saved 50% in design cost ($23,000.00) and 34% in construction cost ($175,000) over the budgeted amount. FISCAL IMPACT This project is part of the FY1999 -2000 Capital Improvement Program. Adequate Prop "C" funds have been set aside for the construction of these three streets. Prop "C" funds are restrictive and can only be used for fixed transit routes. RECOMMENDATION It is recommended that the City Council: 1. Award the contract to Ruiz Engineering Company in the amount of $337,414.00 and authorize the mayor to execute the contract; and 2. Authorize the Director of Public Works to execute the necessary change orders in an amount not to exceed ten (10 %) percent of the original contract amount. REPORT PREPARED BY Nadeem Syed, Associate Engineer JBHINSIvv r: Stf90 -6.ns ATTACHMENT "B" BID SUMMARY Project: Prop "C" Street Improvement Project, CIP 857, 858, 860,861 Date: September 21, 1999 NAME OF CONTRACTOR /BIDDER 1. Sully -- Miller 2. Gentry Brothers 3. Ruiz Engineering Co. c:5stafrpts\stf 10 -6. ns Time: 11:00AM TOTAL BID AMOUNT $353,065.00 $340,515.00 $337,414.00 11999-2000 PROP "C" STREETS C I P 857/85818601861 Qs /Ar I - A tu CL -j- T W E ATTACHMENT "All s ,.ti VITA MI T,1 1 Lit BID SUMMARY Project: Prop "C" Street Improvement Project, CIP 857, 858, 860,861 Date: September 21, 1999 NAME OF CONTRACTORIBIDDER 1. Sully- Miller 2. Gentry Brothers 3. Ruiz Engineering Co. c:5sfafrptslslfl0 -6. ns Time: 11:OOAM TOTAL BID AMOUNT $353,065.00 $340,515.00 $337,414.00 �4. XVII. AGREEMENT This Agreement (hereafter "Agreement ") is made and entered into by and between the City of Baldwin Park, a general law city (hereafter "City ") and WITNESSETH: The parties hereto agree as follows: (hereafter "Contractor ") SECTION 1. Recitals. This Agreement is made and entered into with respect to the following facts: (a) That City has heretofore solicited sealed public bids for CIP 857185818501861 PROP "C" STREET IMPROVEMENTS (hereafter "Project "); and (b) That Contractor has submitted a timely bid proposing to accomplish the work and material required for said Project; and (c) That the City Council of City has determined, in accordance with all applicable laws, that Contractor's said bid constitutes the lowest responsible bid and has awarded said bid to said Contractor; and (d) That Contractor is fully qualified to perform the work required to complete the Project, and has agreed to do so upon the terms set forth in this Agreement; and (e) That the City Council has determined that the public interest, convenience and necessity require the execution of this Agreement. SECTION 2. Contract Documents. The Contract Documents, are as set forth in Exhibit A hereto, which are incorporated herein by reference and made a part of this Agreement as though set forth in full. Any discrepancies or ambiguities between Contract Documents shall be resolved by the City Engineer, SECTION 3. Work. Contractor agrees to perform all work, and supply all material, necessary and convenient to cause the Project to be timely completed in accordance with the Contract Documents, SECTION 4. Change Orders. Change orders shall be approved only in accordance with the following: () (a) City shall notify the Contractor of all pertinent data and a description of the addition or deletion; and (b) Contractor shall submit to City in writing, ten (10) days in advance, a quotation of the increased price for items added, if any, or decrease for items of work proposed to be deleted. If the parties agree upon the terms of a change order, it shall be reduced to writing and executed by the parties hereto. Quotes for items of work added or credits for items of work deleted shall be based upon the Contractor's Bid Proposal for the same or similar items of work set forth therein, provided such costs shall be adjusted to take into account any cost of living adjustment, based upon cost of living calculations issued for the Los Angeles- Anaheim area by the U.S. Department of Labor. The method of payment for additional work shall be made as provided in the Contract Documents. (c) No payment shall be made for any work not included and described in the Contract Documents unless a signed change order exists authorizing the same. SECTION 5. Term. This Agreement shall be in effect for a period of thirty (30) working days, commencing on . The term may be extended by mutual agreement of the parties hereto, expressed in a written amendment to this Agreement. SECTION 6. Compensation. Contractor shall accept as full compensation for his/her services rendered hereunder in the amounts set forth in the Contract Documents, together with any amount authorized by an approved change order. Contractor shall be entitled to progress payments in accordance with the Contract Documents. SECTION 7. Warran . The parties hereto represent and warrant to each other that the persons executing this Agreement on their behalf are fully authorized and empowered to enter this Agreement and that no consent or approval from any other person, group, or entity is necessary to the enforceability of this Agreement. SECTION 8. Binding Effect. This Agreement and each and every covenant, condition and term herein, shall be binding upon an inure to the benefit of the respective successors in interest to the parties to this Agreement. SECTION 9. Severability. If any term, condition or covenant of this Agreement, or the application hereof to any person or circumstance shall be invalid or unenforceable, the remainder of this Agreement, other than those paragraphs held invalid or unenforceable, shall be unaffected thereby and each remaining term, covenant or condition of this Agreement shall be valid and shall be enforced to the fullest extent permitted by law. SECTION 10. Indemnl . Contracts shall indemnify, defend and hold the City, it's appointed and elected officials, agents and employees free and harmless from any actions, suits, claims, demands or judgments including attorney's fees and costs arising out of the activities of Contractor's officers, agents or employees in performing services pursuant to this Agreement. 30 *. SECTION 11. Insurance. Notwithstanding the provisions of this paragraph relating to required insurance coverage, Contractor's indemnity obligation set forth in Section 10 of this Agreement shall not be deemed satisfied solely by Contractor's compliance with this Section 11. At all times during the term or any extended term of this Agreement, Contractor shall maintain in force a policy or policies of liability insurance in minimum coverage, amounts and companies as approved by the City Engineer. Contractor shall maintain all insurance required by this Agreement, and by applicable law including, but not limited to, a policy of Workers' Compensation Insurance covering all his /her employees or be self - insured with respect to such Workers' Compensation in accordance with the laws of the State of California. Certificates evidencing the existence of such insurance coverage shall be filed with the City prior to the effective date of this Agreement, and correct certificates shall be maintained on file with the City Clerk during the term hereof. Each such certificate shall bear endorsements naming the City, it's elected and appointed officers, agents and employees, as additional insured on all such policies of liability insurance. Each said certificate shall also provide that the policy to which it relates shall not be materially altered or terminated except after thirty days (30) notice to City. SECTION 12. liquidated Damages. The parties agree that any delay in the completion of work required pursuant to this Agreement by Contractor will result in substantial damage to City. The parties also have agreed that the nature and extent of damage to City in the event of delay in completion of such work would be difficult if not impracticable to ascertain with any degree of accuracy. Accordingly, the parties have agreed that this provision for liquidated damages is reasonable and necessary. The parties have agreed, as a part of the bid process, that the sum of $1,000.00 per calendar day for each day's delay in the performance by Contractor of the work hereunder, is a reasonable sum as and for liquidated damages and shall not be deemed a penalty. SECTION 13. Compliance with all laws. Contractor does hereby agree to comply with the Baldwin Park Municipal Code and all other applicable laws. SECTION 14. Amendment. This Agreement shall not be modified except by an agreement in writing signed by both parties. SECTION 15. Assignment. This Agreement shall not be assigned, in whole or in part, by Contractor, without the prior written consent of City. SECTION 16. Notices. All notices pursuant to this Agreement shall be in writing, and shall be given by personal service upon the person to be notified or by depositing the same in the custody of the United States Postal Service or it's lawful successor, postage prepaid, addressed as followed: City: CITY ENGINEER City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 i 1 iL - SECTION 17. Effective Date. The effective date of this Agreement shall be IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. DATED: , 19 —• ATTEST: City: City of Baldwin Park By: City Clerk Mayor DATED: 19 By: 4 4z IQ`ZX ontractor BALDWIN F, n • K, K TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BAL ©WIN PARK City Council Shafique Naiyer, City Engineer October 6, 1999 CITY COUNCIL AGENDA OCT 1999 ►...71t, APPROPRIATE AID TO CITIES FUNDS FOR THE CONSTRUCTION OF VARIOUS CITY STREETS This report requests that the City Council appropriate "Aid to Cities" funds for the construction of various city streets. BACKGROUND On March 20, 1 990, the County Board of Supervisor adopted new policy guidelines for the use of 1989 -90 "Aid to Cities" funds. Some significant changes were made concerning the eligibility requirements. Emphasis was shifted from street maintenance projects to congestion management projects that improved required traffic mobility. The City of Baldwin Park received $152,413 funds for the improvements. DISCUSSION In FY 1991 -92 the City. of Baldwin Park Engineering Department completed the construction of a traffic signal at the intersection of Merced Avenue and Los Angeles Street for the amount of $97,644.37 and on January 13, 1994, the remaining funds of $54,749.00 were returned to the County of Los Angeles. These funds were reserved for the City of Baldwin Park which can be utilized for the maintenance of streets within the City of Baldwin Park. Therefore, the staff is recommending the City Council to appropriate $54,749.00 to "Aid to Cities" funds for the construction of streets. This amount will be utilized as the City's share for the STIP Project, CIP 867. FISCAL IMPACT $54,749.00 "Aid to Cities" funds will be utilized for the construction of city streets. Reviewed by: Appropriate "Aid to Cities" Fund October 6, 1999 Page 2 RECOMMENDATION It is recommended that the City Council: 1. Adopt Resolution No. 99 -82 2. Authorize the City Engineer to utilize "Aid to Cities" funds for the construction of streets in FY1999- -2000. REPORT PREPARED BY Arjan Idnani, Engineering Manager SN/Allvv c:l wpdocslsfaffrpt5slafrpt SSstflO -6 ai RESOLUTION NO. 99 -82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK REQUESTING AN ALLOCATION AND PAYMENT OF COUNTY AID TO CITIES FUND WHEREAS, the County of Los Angeles has appropriated certain monies to the City of Baldwin Park as County Aid to Cities; and WHEREAS, the Los Angeles County Board of Supervisors has adopted policies limiting the use of said funds for the construction of the necessary pavements, curb, gutters, access ramps, striping, drainage facilities or,structures incidental to or as a part of such streets; and WHEREAS, the City Council desires to expend the amount of $54,749.00 of said funds accrued to the city for projects in accordance with said policies; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The County of Los Angeles is hereby requesting to allocate $54,768.63 of the Aids to Cities funds apportuioned to the City for the projects listed on Attachment 1 which will improve surface and drainage facilities of various City streets in accordance with the Los Angeles County Board of Supervisors' policy regarding the use of said Aid to Cities Funds; and SECTION 2. After the allocation is approved by the Board of Supervisors and funds are available, the County is requested to send such allocated amount to the City when claimed. The City will begin using the funds for said projects listed on Attachment 1 according to the terms of the allocation; and SECTION 3. The City clerk is directed to forward a certified copy of this Resolution to the Los Angeles County Director of Public Works for processing; and SECTION 4. The Mayor shall sign this Resolution and the City Clerk shall attest and certify to the passage and adoption thereof. APPROVED AND ADOPTED or Resolution No. 99 -82 October 6, 1999 Page 2 ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK } I, City Clerk/Deputy of the City of Baldwin Park, hereby certify that Resolution No. 99 -82 was duly passed and adopted at a regular meeting of the City Council held on October 6, 1999, and said Resolution was passed and adopted by the following vote: F.-VjZ W NOES: ABSENT: Councilmembers: Pacheco, Gair,and Mayor Lozano None ABSTAIN: None - P4&ff1bWg-- r CITY CLERK/DEPUTY / A � c:NwpdocslstaffrpttstafrptsWII 0-6.ai 1q, BALDW I N 11-A,R•K TO: DATE: CITY OF BALDWIN PARK City Council Shafique Naiyer, City Engineer c°4 ,4f October 6, 1999 CITY COUNCIL AGENDA OCT - s isss ITEM NO so STAFF REPORT SUBJECT: Award of Contract for the Design of the Construction of Median, Pedestrian Push Button Signal and Parking Lot Improvements Along Baldwin Park Boulevard, CIP 859 PURPOSE This report requests that the City Council award a contract for the design to Lin Consulting Inc. for the construction of the median, pedestrian push button signal and parking lot improvements along Baldwin Park Boulevard, CIP 859. Since the construction of the 99 Cent Store in the shopping center on Baldwin Park Boulevard and Ramona Avenue, the left turn movement from Baldwin Park Boulevard into the shopping center has increased. In addition, many of the motorists coming out of the Community Center are making a left turn on Baldwin Park Boulevard; others are going straight from the Community Center into the shopping center and pedestrians are crossing Baldwin Park Boulevard from the Community Center to the shopping center. All these movements, create a conflict between vehicles and pedestrian crossings. DISCUSSION In January 1999, the City Council requested City staff to investigate the possibility of extending the existing median and installing a pedestrian push button traffic signal. The City staff presented five alternatives for the community discussion. On March, 9999, two community meetings were held at the Community Center to discuss the five alternatives for this section of road, After lengthy discussion, the residents selected alternative # 3 which is attached for your review. In addition, on April 28, the Traffic Committee also selected alternative # 3. This alternative will improve traffic circulation and provide a safe crossing for pedestrians. Approved by: Award of Contract for Design Median, Pedestrian Push Button Signal October 6, 1999 Page 2 On August 31, 1999, the Engineering Division mailed a Request for Proposals to five (5) consulting firms for engineering services related to this project. Due to the small scope of the project, the Engineering Division received only one proposal. CONSULTANT PEE SCHEDULE Lin Consulting, Inc. 11,500.00 Design Phase 1,000.00 Construction Staking Total 12,500.00 Even though Lin Consulting, Inc. has been in business for only three years, their staff has over fifteen years of experience in Traffic Engineering. During the last three years, Lin Consulting, Inc. has worked with many municipalities such as the City of San Fernando, Montebello, Mission Viejo, and the Long Beach School District. These agencies were satisfied with the work performed by Lin Consulting, Inc. Lin Consulting has conducted a very thorough site investigation identifying all of the special concerns and issues that will be involved in this project. FISCAL IMPACT This project is a part of the FY 1999 -2000 Capital Improvement Program. Prop "C" funds will be utilized for the design of this project. RECOMMENDATION It is recommended that the City Council: 1. Award the contract for the design of the median, pedestrian push button signal, and parking lot to Lin Consulting, Inc. 2. Authorize the Mayor to execute the attached agreement. a Arjan Idnani, Engineering Manager SN:AI:an Alice: wpdocslreportsiAward Design Push Button Ped 5ignala 10,6,99 ® k \ �z z Uf � c£ 2 CO) 2 a , 2 �k 'j, �SD 0 � _k 9E a O /0 2 _5 _� § 30 , CO . .. _E £ c n . ok. 2(n It $ � � k m _� § %2 /— 222/ c Jw64 4:). K 2 � q co � � c � & c � / \ U � AGREEMENT THIS AGREEMENT is made and entered into this (d day of gipb4r,. 19 by and between the City of Baldwin Park, ( "City ") and L) t� Go »s r �r�� , .2YI c , ( "Consultant "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Contractor agree as follows: 1. SCOPE OF_SER.VIQES. Consultant shall perform all services reasonably necessary and required in order to complete the Project set forth in its proposal, which is attached hereto, marked Exhibit "A ', and incorporated herein by this reference. 2. TIME FOR PERFORMANCE, Consultant shall perform the services above described within ZS' working days. Time is of the essence in the performance of this contract. All services to be performed by Consultant shall. be timely performed in accordance with a detailed project schedule which shall be submitted by Consultant and approved by the City prior to commencement of any Work by Consultant. 3. COMPENSATION. Consultant shall be compensated for the services rendered hereunder in accordance with the schedule attached hereto, marked Exhibit "B ", and incorporated herein by this reference. Consultants' compensation shall not exceed 4. STATUS OF CONSULTANT. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor. Consultant shall provide all necessary personnel, equipment, and material, at its sole expense, in order to perform the services required of its pursuant to this Agreement. 1 5. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the laws and regulations of all governmental agencies. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. When applicable, Consultant shall not pay less than prevailing wage and Consultant shall obtain the prevailing wage rates from the Director of Industrial Relations of the State of California directly, or through the City. 6. LIABILITY. Consultant shall indemnify, defend, and hold harmless City, its officials, officers, agents and employees against any and all actions, claims, damages, liabilities, losses, or expenses including reimbursement of legal costs and attorneys' fees, arising out of or in connection with Consultants' performance, or the performance of its agents, employees, subcontractors, or invitees, as well as, any acts or omissions of Consultant, it's agents, employees, subcontractors or invitees. 7. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury, and independent contractors' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits of $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles, with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or 2 (3) Combined single limits of $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Statutory requirements of the State of California, if appicable to Consultant. (E) Prior to commencement of services hereunder, Consultant shall provide City with a Certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured; (2) the coverage provided shall be primary as respects to City, its officials, officers, agents or employees; moreover, any insurance or self - insurance maintained by City or its officials, officers, agents or employees shall be in excess of contractors' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. 8. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. 9. NOTICES. Notices pursuant to this Agreement shall be given by personal service upon the person to be notified, or upon deposit of the same in the custody of the U.S. Postal Service, postage prepared, addressed as follows: W (A) City of Baldwin Park 14403 East Pacific Avenue Baldwin Park., CA 91706 Attention: CjjV OsVK'i )Vb If (B) CONSULTANT 10. ENFORCEMENT. In the event any party institutes any action to enforce the provisions of this Agreement, the prevailing party shall be entitled to its court costs and reasonable attorneys fees. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk c:1wpdocslrfp- spec%agrernnU. doc M CONSULTANT By: L ! t-J nsr� in , roc. Its: �G'�/IGUlflti L.ryt., )�Y1J�Gf'i� CITY OF BALOWIN PARK Median and Ped signal Design - Baldwin Park Blvd. r) B. PROJECTAPPROACH 1. PROJECT APPROACH The following material outlines the approach LIN Consulting (LCI) will take in generating a thorough and comprehensive street improvement, parking lot expansion and pedestrian push button signal design for the project. The project approach proposed for this project will serve to ensure that the City will obtain the highest value from LCI's works. Tasks and details of each tasks are identify below. A. Preliminary Services: Task A -1: Data Collection We will collect and compile all available information from the Engineering and/or Maintenance division of the City of Baldwin Park. Data collection will include as -built plans, traffic counts, and other applicable information. If additional information is required, the utility companies will also be contacted. Task A -2: Field Inspection We will conduct a field inspection to ensure the accuracy of collected information. We will locate all surface utilities such as water valves, manholes, utility boxes, power poles, fire hydrants, trees, etc. We will identify damaged /missing sidewalk, curb and /or gutter requiring installation replacement /installation, access ramps within right -of -way requiring installation /upgrading, driveway approaches in front of Community Center and 99 Cent Shopping Center. During the field inspection, we will further identify potential future electrical feed points and potential conflicts between utilities and equipment, such as overhead wires and underground utility conflicts. The field inspection will investigate any existing design deficiencies during the peak. hours. Photos will be taken at key locations as a record of the existing conditions, and more importantly as a visual communication tool between City staffs, utility companies, and the consultant. LIN Consulting, Inc. page 2 CITY OF BALDWIN PARK Median and Ped Signal Design - Baldwin Park Blvd. Task A -3: Project Meetings and Coordination We will coordinate a project kick -off meeting with staffs of the City of Baldwin Park to discuss the project schedule and project development criteria. Design issues, ideas, options, and construction limitations will be explored and discussed with City Staff. The project schedule will be revised according to the meeting, and be submitted to the City within one week. A second coordination meeting with City staff may be required in the project duration. B. Preliminary and Final Plans: Task B -1: Topographic Survey We will conduct all necessary topographic survey and plot information, covering approximately 500 feet length of full right -of- way width along Baldwin Park Boulevard and the proposed expansion of parking lot and at the entrance area of the Community Center. Task B -2: Drafting Accurate and scaled (1 " =20') base sheets will be prepared based on the topographic survey conducted. Base sheets will include plot topography, elevation, and such information as sidewalk, curb and gutter, driveways, power poles, anchor poles, street lights, pull boxes, conduits, conductors, manholes, fire hydrants, water meters, gas valves, storm drains, storm inlets, news racks, underground vaults, bus pads, landscape, irrigation lines, and all permanent structures. Task B -3a: Street Improvement Plan Roadway improvement plan will include plan and profile along with all necessary details and construction notes. The plan will be prepared on AutoCAD with a horizontal scale of 1"=20' and vertical scale of 1"=10'. The design elements will include, but not limited to, reconstruction of raised median, curb and gutter, sidewalk, access ramp, parking lot pavement /base, and street surface pavement. Necessary signing and striping will be shown on the same plans. For the purpose of fee estimate, it is assumed that modification of storm drain system is not required in this project. LIN Consulting, Inc. page 3 CITY OF BALDWIN PARK Median and Ped Signal Design - Baldwin Park Blvd. Task -B =3b: Pedestrian Signal and Interconnect Plan Pedestrian signal and interconnect plan will be prepared on AutoCAD with V=20' scale providing adequate detail necessary for the installation of pedestrian push button signal. The plan will include, but not limited to, traffic signal equipment, conduit, conductor, detection loop, pull box, service equipment, controller equipment, electrical feed, luminaire (if required), mastarm signs, and signal interconnection, along with all necessary details, schedules, phasing diagram, and construction notes. Overhead and/or underground utility information will also be provided on traffic signal plans so as to prevent any potential conflicts. Task B -3c: Parking Lot Layout and Detail Plan Parking lot layout and Detail plan will be prepared on AutoCAD with V=20' scale providing adequate detail necessary for construction. The plan will include, but not limited to, necessary pavement, base, curb, gutter, drainage system, striping, signing, utility, right -of -way, easement, etc. Task B -3d: Lightinq Plan and Wiring Diagram Lighting plan and wiring diagram will be prepared for the proposed expansion of parking lot with V=20' scale on AutoCAD, providing adequate detail necessary for construction. Examination of voltage drop on the power cables and designed illumination foot - candle will be performed to ensure applicable standards are met. Task B -3e: Cover Sheet We will provide a cover sheet with required standard construction notes and location map on AutoCAD. Task B -4: Specification, Cost Estimate Bidder's Proposal Sheet Specification (general and technical provisions), detailed cost estimate, and bidder's proposal sheet will be prepared and submitted with the plan submittal to the City. Task 13-5: Submittal All design plans, project specifications, cost estimates, bidder's proposal sheet will be submitted to the City in twenty (20) working LIN Consulting, Inc. page 4 CITY CP BALDWIN PARK Median and Ped Signal Design - Baldwin Park Blvd. days from the date of the official Notice -to- Proceed. The base drawings will be prepared on mylar plan sheets for the submittal. Electronic files will be submitted to City's Engineering Division. PHASE 11 A. Construction Surveying We will assist in the City in the construction phase in staking the median island and parking lot. For the fee estimates, it is our assumption that two outing of the survey crew will be needed based on the nature of this project. 2. SCOPE OF WORK LCI will prepare plans, project specifications, detailed cost estimate, and bidding documents as required by the City Engineer to conduct the following scope of work: ■ Extension and modification of the existing median along Baldwin Park Boulevard north of Ramona Boulevard approximately 300 feet northernly to the proposed location of pedestrian crosswalk. No landscaping or irrigation facilities will be required on the modified and proposed median. ■ Installation of pedestrian push button signal on both sides of Baldwin Park Boulevard in front of the Community Center. This signal will also be interconnected to the traffic signal at Ramona Boulevard and Baldwin Park Boulevard. ■ Construction of decorative crosswalk between the Community Center and 99 Cent Shopping Center. ■ Expansion of the existing parking lot in front of the Community Center, paved with 3" asphalt concrete over 4" aggregate base. ■ Modification of existing entrance for Morgan Park /Community Center to provide right -in and right -out access driveways with a median separation. ■ Modification of pavement striping and signing as necessary to accommodate aforementioned tasks. ■ Storm drain improvement are not required for service cost estimate purpose. LIN Consulting, Inc. page 5 CITY OF BALDWIN PARK Median and Ped Signal Design - Baldwin Park Blvd. 3. LIST Of DELIVERABLES i 1 DELIVERABLE Title Sheet 24736" ' No Scale SHEETS 1 2 Street Improvement Plan 24 "06" 1"- 20'(H) 1 "! 1 V 2 3 Parking Lot Layout and Details 24 "x36" 1 " =20' 1 4 Pedestrian Signal and Interconnect Plan 24 "x36" 1 " =20' 1 5 Lighting Plan and Wiring Diagrams 24 "06" 1 " =40' 1 6 Project Specifications 8% "x11" - -- - -- 7 Cost Estimate 8Y2 "x11" - -- - -- 8 Bidder's Proposal Sheet 8%Z "x11" - -- - -- 9 Construction Surveying - -- - -- - -- 10 Meetings and Coordination - -- - -- - -- Total Estimated Number of Sheets 6 LIN Consulting, Inc. page 6 Traffic s Civil ■ Electrical * Architecture • GIS September 27, 1999 City of Baldwin Park Attention: Mr. Arjan Idnani '14403 E. Pacific Avenue Baldwin Park, CA 91706 X*H1 817 ' "s It 3333 Brea Canyon Road, Suite 120 Diamond Bar, CA 91765 Tel: (909) 598 -0899 Fax: (909) 598 -3899 Subject: Fee Proposal for Design of Median and Pedestrian Push Button Signal Along Baldwin Park Boulevard Dear Mr. Idnani, M8101 - It is our pleasure to submit this fee proposal to provide services of the design of median and pedestrian push button signal along Baldwin. Park Boulevard for the City of Baldwin Park. Based on the scope of work as outlined in the Proposal, our proposed fees for each phase are: $11,000 for tasks defined in Phase I (lump sum fee) $1,500 for tasks defined in Phase 2 for one trip of construction survey works (lump sum fee) Total lump sum fee to complete both Phase 1 and Phase 2 is $12,500 LCI appreciates this opportunity to propose for the project. We are looking forward to assisting you in accomplishing the project objectives. If further information or assistance is required, please feel free to contact us. Sincerely, LIN Consulting, Inc. A California Corporation VVI-el �e�" Denwun Lin, P.E. Principal CITY COUNCIL AGENDA TO- City Council FROM. Nadia A. Cole, Personnel/Risk Manager SUBJECT: Adopt Ordinance 1146 — Chief Executive Officer Duties Lomlljlar •g Adopt Ordinance on second reading at the meeting of October 6, 1999. Ordinance will be take effect 30 days after adoption. 19M.Nel At their meeting held September 15, 1999, the Council introduced Ordinance No. 1146, for first reading, In order for the ordinance to become effective, adoption of the ordinance on second reading is required. It is recommended that City Council adopt Ordinance No. 1146, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK CODE OF ORDINANCES SECTION 31.01 RELATING TO THE DUTIES OF THE CHIEF EXECUTIVE OFFICER (CEO)", on second reading, read by title only and waive further reading thereof. ORDINANCE NO. 1146 AN ORDINANCE OF THE CITY COUNCIL. OF THE CITY OF BAL_DWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK CODE OF ORDINANCES SECTION 31.03 RELATING TO THE DUTIES OF THE CHIEF EXECUTIVE OFFICER ( "CEO ") WHEREAS, the City Council of the City of Baldwin Park embarked on a new and unique form of city governance on or about October 7, 1998 by establishing the Executive Team (hereinafter, "E- Team ") in the absence of a City Manager; WHEREAS, the City Council in or about October of 1996 decided to return to the City Manager form of government, yet still desired to retain the team concept of governance with the full participation of department heads; WHEREAS, the City Council on or about May 6, 1998 developed a blended approach to government incorporating both elements of the City Manager form of government and the "E "-Team which functioned without an administrative head; WHEREAS, the City Council now desires to provide additional authority, duties, and responsibility to the City's Chief Executive Officer ( "CEO "), while keeping in place the functions and duties of the "E "- Team; and WHEREAS, the City Council intends to permit the CEO to plan, direct, and supervise the appointed department heads in the operations of the City. follows NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain: SECTION 1. That Section 31.03 is hereby deleted in its entirety and replaced as "Section 31.03 - DUTIES. (A) The CEO shall plan, direct, and supervise the appointed department heads in the operations of the City. The CEO shall advise the City Council of the ongoing affairs of the City and receive and implement, as appropriate, policy direction from the City Council. The CEO shall provide administrative direction for all department heads and the "E "-Team, and oversee the municipal and redevelopment service functions and activities. (B) The CEO shall direct and participate in the development and implementation of goals, objectives, policies, and procedures for the City government, as directed by the City Council, including the City's economic development and housing programs. (C) The CEO shall assist the City Council by coordinating, through the "E" -team, the various departments, divisions and services of the City government. The CEO shall also confer with the "E" -team concerning administrative and operational problems, and make appropriate decisions and recommendations. Ordinance No. 1148 (D) The CEO shall provide administrative oversight, support, motivation and coordination of the City's Executive Team ( "E"- Team). The CEO shall preside at all "E" -Team meetings as the Chairperson of the "E" -Team. (E) The CEO shall conduct ongoing evaluations of all city departments to ensure that there is a consistent and high level of effectiveness and efficiency in all services provided. (F) The CEO shall conduct personnel evaluations of all department heads at a minimum of an annual basis on behalf of the City Council. Evaluations of department heads will be reviewed by the City Council upon completion. The CEO shall also be responsible for the administration of the personnel division. The CEO shall designate a qualified officer or employee of the City to act as Personnel Officer, The City Council shall be informed of all recruitment, hiring, termination, and promotions of City personnel. (G) The CEO shall communicate new ideas proposed by department heads and employees with respect to the operations of the City Council. (H) The CEO shall ensure that the City Council is informed on all significant matters, especially with respect to finance and the economic well -being of the City. The CEO shall develop a mechanism, including weekly updates, to ensure full communication between city staff and the City Council. (1) The CEO shall tactfully and diplomatically present professional views, concerns and short-term/long-range implications of proposed policy action which may be under consideration, within the context of the uniqueness of Baldwin Park, while also being committed to ensuring that all Council decisions are enacted in a timely, effective, professional and impartial manner. The CEO shall perform an evaluation with respect to whether the policies of the City Council have been enacted. (J) The CEO shall attend meetings of the Council with duty of reporting on or discussing any matter concerning the affairs of the departments, services, or activities upon which in his judgment the Council should be informed. (K) The CEO shall assist the Council and the "E "Team in coordinating the administrative functions and operations of the various departments, divisions and services of the City government, and, on its behalf, carry out the policies, rules and regulations and ordinances adopted but it, relating to the administrative of the affairs of such departments, divisions or services. (L) The CEO shall bring to the attention of the council problem areas which require council intervention. The CEO shall have the full authority to access all documents and computer records within each respective department for audit and evaluation purposes. (M) The CEO shall cooperate with all community organizations whose aim and purpose it is to advance the spiritual and material interests of the City and its people and to provide them with assistance through the City government. He or she shall encourage direct contact between City Councilmembers and said community organizations. (N) The CEO shall not exercise any policy - making or legislative functions whatsoever nor attempt to commit or bind the Council or any member thereof to any action, plan or program requiring official Council action. It is not intended by this Chapter to grant any Ordinance No. 1146 authority to, or impose any duty upon said CEO which is vested in or imposed by general law or valid ordinances in any other City commission, board, department, officer or employee. (0) The CEO shall endeavor at all times to exercise the highest degree of tact, patience and courtesy in his contacts with the public and with all City commissions, boards, departments, officers and employees and shall use his best efforts to establish and maintain a harmonious relationship between all personnel employees in the government of the City to the end that highest possible standards of public service be continuously maintained. (P) The CEO shall perform such other duties as may be required of him or her from time to time by the City Council. (Q) The CEO shall inform the City Council of all media contacts or communications directed at the City and shall coordinate the City's responses to media inquiries. The CEO may be the spokesperson for the City on a case by cases basis where authorized by the City Council; however; when the CEO serves as media spokesperson, the City Council shall not be prohibited from or impeded from or impeded in any way from communicating with the media. (R) The CEO shall monitor each department in the preparation and submittal to the Council of the itemized annual estimates of expenditures required by any of the departments for capital outlay, salaries, wages and miscellaneous operating costs; to ensure and facilitate the presentation of a preliminary consolidated municipal budget and ensure the submittal of same to the Council before the 15th of June of each year with such recommendations as to such changes which he deems advisable. (S) The CEO shall monitor the administration of the budget by each of the departments after its final adoption and keep the Council informed with respect thereto. (T) The CEO shall monitor and inform the Council of the expenditures of all departments, divisions or services of the City government and appoint a Purchasing Agent, upon council confirmation, for the purchase of all supplies, goods, wares, merchandise, equipment and material which may be required for any of such departments, divisions or services. (U) The CEO shall interpret, analyze and explain the City's polidies, procedures and programs. (V) The CEO shall be the Emergency Services Director and shall coordinate emergency services as required by local, state and federal law. SECTION 2. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance of any part thereof is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. Ordinance No. 1146 SECTION 3. That the City Clerk shall certify to the passage and adoption of this ordinance, causing it to be published as required by law, and it shall thereafter be in full force and effect thirty (30) days after the date of its adoption. PASSE ©, AFPROVEQ AND ADAPTED this 61" day of r)rfnhnr 1Qaa ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES } ss. CITY OF BALDWIN PARK } I, Rosemary M. Ramirez, Deputy City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on September 15, 1999. That, thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on October 6, 1999, by the following vote: AYES: COUNCILMEMBERS: Pacheco, Gair and Mayor Lozano fi2�I�I •"�rZ�Iil�rll��if�T�l:I�.R�� ABSENT: COUNCILMEMBERS: Van Cleave ABSTAIN: COUNCILMEMBERS: None Rosemary M. R Deputy City Cie SUMMARY OF ORDINANCE NO. 1146 ADOPTING AMENDMENTS RELATING TO THE DUTIES OF THE CHIEF EXECUTIVE OFFICER ("CEO") The Baldwin, Park City Council adopted Ordinance No. 1146, which amends Section 31.03 of the Baldwin Park Municipal Code relating to the Chief Executive Officer. Ordinance No. 1146 gives the CEO additional authority, duties, and responsibility, while maintaining the Executive Team concept of department heads the City has used in recent years. The ordinance gives the CEO additional authority and duties relating to the day -to -day management of the City government as directed by the City Council. The CEO will also coordinate the activities of the City departments with the assistance of the City's Executive Team. The CEO has greater responsibility with respect to the development and implementation of the City's policies and programs, including economic development and housing programs. A complete copy of the ordinance may be reviewed in the Office of the City Clerk of the City of Baldwin Park at 14403 E. Pacific Avenue, Baldwin Park, CA. Ordinance No. 1146 was duly approved and adopted at a regular meeting of the City Council on October i, 1999, by the following vote of the Council: AYES: Councilmembers: Ricardo Pacheco, Linda Gair and Mayor Manuel Lozano NOES: Councilmembers: None ABSENT: Councilmembers: Mayor Pro Tern Van Cleave ABSTAIN: Councilmembers: None Dated this 8'" day of October 1999. Rosemary M. Deputy City C BALDWIN i A R,x TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BALDWIN PARK City Council Nadja A. Cole, Personnel/Risk Manager October 6, 1999 Interim Chief Executive Officer Agreement CITY COUNCIL AGENDA OCT - 6 1999 ITEM NOAA STAFF REPORT It is requested by staff, that City Council approve and adopt the Employment Amendment for Dayle Keller to serve as the Interim Chief Executive Officer of the City. BACKGROUND City Council has authorized employment agreements for individuals hired to perform professional services for the City. DISCUSSION Mrs. Keller has been offered the position of Interim Chief Executive Officer. The terms and conditions of employment have been agreed to. An Employment Agreement has been prepared, by our City Attorney, to detail compensation, benefits and terms and conditions of employment while serving as the Interim Chief Executive Officer. With the approval of this Agreement, Mrs. Keller will commence performing the duties of the Interim Chief Executive Officer, effective October 7, 1999. It is recommended that City Council approve by motion, the Employment Agreement of Dayle Keller to serve as Interim Chief Executive Officer and authorize the Mayor to sign said Agreement on behalf of the City. INTERIM CHIEF EXECUTIVE OFFICER PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 6th day of October, 1999 by and between the City of Baldwin Park, a municipal corporation (hereinafter "City ") and Dayle Keller, an individual (hereinafter "Keller "): RECITALS Section 1. Duties Effective October 6, 1999, the City Council hereby appoints Dayle Keller as the Interim Chief Executive Officer of the City of Baldwin Park to perform the duties and functions specified in the City's ordinances, those required by the California Government Code, and to perform other legally permissible duties and functions as the City Council may request from time to time. Keller will devote full -time (not less than forty (40) hours per week) to the performance of these duties and will attend meetings of the City Council, Section 2. Term This Agreement shall commence on October 6, 1999, and shall remain in effect on a month to month basis until a permanent Chief Executive Officer is appointed. This Agreement may be terminated by either party with thirty (30) days advance written. notice to the other party. Section 3, Compensation The City agrees to compensate Keller at the flat monthly rate of $8,333.33. Reasonable and ordinary business expenses incurred by Keller in the performance of this Agreement, including automobile mileage on City business (but not including commuting to and from work), parking, business meals and other business expenses, shall be reimbursed by the City, to the same extent as other City Executive employees. City will provide to Keller a cell phone, pager and lap top computer for City business. Section 4. Use of City Facilities The City agrees to make available to Keller suitable office space, secretarial services and office equipment as other City Executive employees at no expense to Keller to facilitate Keller "s performance as Interim Chief Executive Officer. Such facilities, services and /or equipment shall not be used by Keller for other business or personal uses. Professional Services Agreement Interim Chief Executive Officer Page 2 Section 5. Status Keller, at all times, during the term of this Agreement shall be an independent contractor and not an employee of the City. As such, Keller shall be solely responsible for: the payment of all payroll taxes; including state and federal income taxes, social security taxes, state disability taxes, unemployment insurance; securing any permit or license required to perform the work specified by this Agreement; and to comply with any other applicable local, state or federal regulations. Keller shall not be enrolled as a member of the Public Employees Retirement System ( "PERS ") and shall not receive credit from PERS for the time served as interim_ Chief Executive Officer pursuant to the terms of this Agreement. Section 6. Availability Keller agrees to make herself available during normal City office hours to meet with members of the City Council, the City Attorney, Department Heads, other City employees,' members of the public and other persons in order to-facilitate the orderly business of the City. Keller also agrees to represent the City at such other meetings outside of City Hall during normal business hours and after hours as may be required by the City. Keller shall be "on call" at all times during her performance as the Interim Chief Executive Officer. Section 7. Confidentiality Keller agrees to maintain the confidentiality of any and all legal, financial, personnel, proprietary, or any other such information or documents to which Keller has access in order to perform the requirements of this Agreement. Section 8. Bonding The City shall bear the full cost of any fidelity or other bonds required of Keller under any law or ordinance. Section 9. Indemnification The City shall defend, hold harmless and indemnify Keller against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of this Agreement, or any alleged act or omission occurring in the performance of Keller's duties in accordance with the provisions of California Government Code Section 825. Professional Services Agreement Interim Chief Executive Officer Page 3 SECTION 10. Amendment No amendment, alteration or modification of this Agreement shall be binding unless in writing and signed by both the City and Keller. CITY OF BA WIN 'ARK By Mayor, City Baldwin Park Date ATTEST: By City Clerk APPROVED AS TO FORM: B City Attor �,QSs; 5kn4- EMPLOYEE B Dayle Wiler, Interim Chief Executive Officer/ /U /'y ? Date Kathryn V. Tizcareno City Clerk October 19, 1999 VIA PERSONAL DELIVERY Ms. Dayle Keller Interim Chief Executive Officer City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 RE: Assuming Office Statement Form 700 Filing Due Date: November 6, 1999 Dear Dayle: The Political Reform Act requires that certain local government officials who are appointed to a position as specified in Government Code Section 87200, must file an Assuming Office Statement of Economic Interest Form 700. The purpose of this statement is to publicly disclose your personal assets and income. As an appointed government official, you must also disqualify yourself from participating in decisions which may affect your personal financial interests. Please complete and return the enclosed statement to me on or before November 6, 1999. If you have any questions or wish to discuss this matter further, please do not hesitate to call me. Sincerely, Rosh Ramirez Deputy City Clerk cc: Jim Hathaway, Finance Director I1-Y OF BALDWIN PARK -14403 EAST PACIFIC AVFNUL- BALDWIN !' ARK• CA-9 I70G�(626)813-.�213.1:AX(626)962 -2.625 E BALDWIN :P..._ , A , R , K TO: FROM: DATE: CITY OF BALDWIN PARK CITY TUNCIL AGENDA OCT - 6 1999 Al E i Honorable Mayor and Members of the City Counci Ralph Nunez, Interim CEO Rick Forintos, Redevelopment Project Manage October 6, 1999 STATUS REPORT: Local Development Corporation (LDC) PURPOSE This report will provide a brief summary of the status of the Local Development Corporation (LDC) of our Economic Development Administration (EDA) Commercial Loan Program. BACKGROUND As part of the City's Economic Development Strategy, the non- profit Local Development Corporation (LDC) was established in 1978. The Commercial Loan Program was established in 1979 to provide low interest loans to businesses in the City of Baldwin Park. In October 1. 980, the City received funding from the EDA to administer a Revolving Loan Fund (RLF) .EDA Commercial Loan Program. According to the Administrative Plait of the RLF Program, the LDC was identified as the administrative entity of the program and the screening process to be conducted by a Loan Review Committee comprised of members selected from the LDC. However, as of March 1, 1984, the LDC was legally no longer in existence resulting from key staff turnover causing oversight in filing with the State of California the required annual non- profit documentation. For the same reason, the LDC has never been officially informed of this matter. The following is a list of current LDC membership: Tom Klein, President Ben Lee, Fragrant Florist Mark Cyr, Vice President Leticia Pacillas, Chamber Lori Kern, Secretary/Treasurer Gilbert Estrada, Sanwa Bank Steve Cervantes, Community Development Director Since the inception of the EDA Commercial Loan Program in 1980, a total of 133 commercial loads have been issued in the amount of $3.8 million to start -up, retain and expand local businesses and nearly 500 private - sector jobs have been created or saved in Baldwin Park through our EDA Commercial Loan Program. DISCUSSION Per staff recommendation and City Council direction on September 8, 1998, staff was to prepare a amendments to the Administrative Plan eliminating the LDC and replacing it with a committee appointed by the City Council comprised of City Staff, a Real Estate Broker, a Chamber of Commerce representative, a banker /lender and a business owner. The committee would be re- appointed annually and the term limits would be for two years and two terms only. Currently, there have been two EDA Commercial Loan Program applications submitted and are awaiting our review for approval or denial. The Chamber of Commerce submitted an application requesting $50,000 for equipment purchase and reorganization plans. Colourgraphix is a printing and imaging business wishing to relocate into Baldwin Park. at 14934 Ramona Boulevard who has requested. $45,000 for working capital and equipment purchase. We have contacted Tom Bridges of the EDA regarding the possible selection of an interim in- house Loan Review Committee to expedite the review our current applications. Staff has proposed the interim Loan Review Committee to be comprised of the Community Development Director, Finance Director, Redevelopment Project Manager, Housing Manager and Housing Rehabilitation Coordinator. The proposed interim Loan Review Committee fits most of the general requirements per the Administrative Plan. In. our efforts to expedite the loan review process, according to the EDA, they concur with setting up the interim Loan Review Committee to review the current loan applications as long as we set a date for replacing it with the new loan committee (see attached EDA memo). The new loan committee at this point will then be comprised of the recommendations previously listed above. FISCAL IMPACT The current RLF Commercial Loan program is funded by recycled EDA grants. No General Fund revenues are affected. RECOMMENDATION Staff recommends that the City Council direct staff to: (1) Create an interim Loan Review Committee in order to expedite the review /approval of the two pending commercial loan applications. (2) Notify the existing LDC members of our efforts to appoint new Loan Review Committee members and acknowledge the existing LDC members with an award for their participation and assistance with the EDA Program. (3) After the review of the pending loan applications, replace the interim loan review committee with a City Council appointed committee comprised of City Staff, a Real Estate Broker, a Chamber of Commerce representative, a banker /lender and a business owner. The following is a list of recommended Interim. Loan Review Committee Members: Steve Cervantes Director of Community Development Rick Forintos Redevelopment Project Manager Tad Mimura Housing Manager Mike Cravens Housing Rehabilitation Coordinator Jim Hathaway Finance Director Adriana Vejar Sanwa Bank Albert Calderon Century 21 Amigos Realty Carroll Oliver Chamber of Commerce* *Because the Chamber of Commerce has a pending loan application, Carroll Oliver, the Executive Director for the Chamber, will have a conflict of interest and will abstain from voting on that application only. The following is a proposed list for the new Loan Review Committee reorganization: City Staff Jim Hathaway City Staff . Steve Cervantes Banker Real. Estate Chamber Business Rep. Business Rep. Business Rep. Adriana Vejar Albert Calderon Carroll Oliver Mario Jimenez Patricia Kezios Dr. Edward Hernandez Finance Director Director of Community Development Sanwa Bank Century 21 Amigos Realty Chamber of Commerce Knolls Pharmacy Patricia's Villa BP Optometry Center ATTACHMENTS: EDA Memo Support Documentation on LDC Status List of Existing LDC Members Prepared by Melecio Picazo, Redevelopment Projeet Coordinator lelecio.Picazo rom: TBHdges @dac:gov ent• Thursday, September 09, 1999 3:11 PM o: mpicazo @baldwinpark.com ubject: re: EDA Commercial Loan Program - City of Baldwin Park lel, he one thing i forgot to ask you is, what time frame do you expect to have ie (actual) RLF loan board in place? l can concurr with the interim loan omrnittee, if you set a date for which you will have the your loan committee in place. Can we say by October 15, 1999? our interim loan committee members look like they it most of the general aquirements, which should include; 1, members with business experience; representation of targeted industries and/or business sectors_ 2. members with financing experience. 3. members from both the public and private sectors. 4. minority members representative of the community. . \t least one member with financing experience - similar to the type of loans to be made under the RLF program - must be )resent for each loan decision. f you have any questions, just give me a call 266 220 -7678 �o rn U3 L,37 !�7TT' IN 1 HIS SPACE Cu 64 STATE OF (:/1L!-0Rt4fA LED STATEMEN'r R-Y 00MEST.. SACRAMENTO; CALIF,- t.j S T BF C 2 1 1383 p F -,; p Y iF !7 a S ECT I C, 14 S K10. P2 1 a. C'65p' co.1pj;'A I 1IJ t' S COO c 1 t�-,'j & � A R, a F 0 NG E U k'RET:vQy OF STATE .75589ci o- GATE P our- A L C., W I US I NE S S OF iE LOPME T CRp oR A T ION Z4�P,03 F F-;iCIFIC AVF P CA 51706 i c T'ri-7FEA�T�"�, V E R A. T 'A y STATE j�. L�-,'NVNG STATEME:t4�' Ba I dw i n Park CA 91706. 144n- E. Pacific Avo vark 1.440-3 E- Z T i E • ,"ohn Homer 1.34n3 j� Pacific A.%'enue 931dwin Park C.1', 01706 John Pc- Or 14 4 0 3 U, f c Avenue Baldwin Park, i CA j 91706 --------------- • Dennis Ha I lowav 14403 E. pacific Avenue Baldwi-n Park, CA 91-io6 Robert Suite L. 300 Cc ast FedcraL Savings Bldg. 10G N Citrus street Felt C . 91-793 r• 05127/98 SSCPS02 STATUS INQUIRY NAME BALDWIN PARK BUSINESS DEVELOPMENT CORPORATION CORP NO C0875989 INC. DATE 1 DOMESTIC NONPROFIT NO OF PAGES STMNT /OFFICERS LAST COMPLETE C COMPLINC C OFFICERS CERT EXEMPTION CODE PRINCIPAL EXECUTIVE ADDR CITY /ST /CNTRY JUN 01 1999 7-53, L PAGE 1 )6:20:21.4 CPOISTA3 )/20/1978 STATUS FTB SUSP 03/01/1984 CLASS MU 00 ST /CTRY DATE 09/21/83 NO 0337164 DATE 08/30/82 NO 0299558 DATE NO A/P ZIP CALIFORNIA ADDRESS CITY CA MAILING ADDRESS 14403 E PACIFIC AVE RM 338 CITY /ST /CNTRY BALDWIN PARK CALIFORNIA ZIP 91706 CEO NAME JOHN HEMER ADDRESS 14403 E PACIFIC AVE CITY /ST /CNTRY BALDWIN PARK CA ZIP 91706 AGENT NAME ROBERT L BACON ADDRESS 100 N CITRUS ST STE 300 CITY WEST COVINA CA 91793 TYPE OF BUSINESS ENTR= CONTINUE PF2= HISTORY PF3 =BACK TO WORKSCREEN PF10 =MAIN MENU Last of Existing Loan Development Corporation (LDC) Members Board of Directors: Tom Klein, President Mark Cyr, Vice President Lori Kern, Secretary/Treasurer Steve Cervantes Ben Lee Leticia Pacillas Gilbert Estrada City Employees: Retired Owner of Transportation Company California Discount Glass (Downtown) Knolls Pharmacy (Downtown) Community Development Director Fragrant Florist (Irwindale) Chamber of Commerce Representative Sanwa Bank (Downtown) Tad Mimura Housing Manager Mike Cravens Housing Rehabilitation Coordinator .Teri Crawford Executive Secretary (loo longer employed with the City) F B_ALDWIN_ P,A ^R�K CITY OF BALDWIN PARK CITY rsOUNCIL AGENDA ... ITEM NO STAFF REPORT TO: City Council FROM: Steve Cervantes, Director Community Development DATE: October 6, 7999 SUBJECT: Resolution to Adopt 7999 Building Valuation Table PURPOSE This staff report is to request to City Council to amend and pass a new resolution for setting fees of various City services and permits. �:I�T:TfI1P►1�7 At the request of Building Officials across the United States, Building Standards magazine annually publishes a data table that reflects the current costs associated with the construction of most buildings. Staff uses this information to calculate plan check and building permits fees. Currently, by Resolution Number 98 -86, the City is using the figures established in the April, 1995, valuation data. DISCUSSION Staff was directed to conduct a survey of surrounding local San Gabriel Valley cities to inquire which current building valuation data tables were in use. Six communities were contacted that included Arcadia, Covina, Duarte, El Monte, La Puente and West Covina. Two are using the 1999 valuation table; one is using the 1998 valuation table with a current Resolution pending to use the 1999 table; one is using a modified 1997 table and one is using a modified 1996 table. The construction industry is at this time experiencing the best growth in approximately twenty -five years. The average percentage change from the 1995 table to the 1999 table has increased by nine percent. Simply speaking, the City is losing an average of an additional nine dollars per hundred in general fund revenue. FISCAL IMPACT As of the end of the month of August, 1999, the revenue generated by the building valuation data table was $316,401 dollars. The revenue at the end of the month of April, 1999, was $139,868 dollars. The difference of $176,533 multiplied by 9% is approximately $16,000 dollars, or the same amount of lost general revenue. Public Hearing October 6, 1999 Page 2 RECOMMENDATION Staff recommends to Council to conduct a public hearing and waive further reading and to amend by Resolution #99 -80 and adopt the April, 1999 Building Valuation Data Table for establishing certain fees and charges for issuance, processing, and filing of various city services and permits in the City. r ■� r r r r� r N r r Mark Dozmati, Code Enforcement Supervisor M D /mk cawpdacMvaldata2 RESOLUTION NO. 99 -80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING RESOLUTION NO. 98 -86 SETTING FEES AND CHARGES FOR ISSUANCE, PROCESSING, AND FILING OF VARIOUS CITY SERVICES AND PERMITS IN THE CITY THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That Resolution No. 98-86 and all amendments hereto, in conflict herewith are hereby rescinded. SECTION 2. That the cost of issuing, processing and filing various city services and permits shall be in accordance with the attached Chart of Fees and Charges, marked "Exhibit A ", specifically those relating to the 1999 Building Valuation Table. SECTION 3. That said Chart of Fees and Charges shall become effective immediately. SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and shall cause the same to be processed in the manner required by law. PASSED, APPROVED AND ADOPTED on this 6t�' day of ctober, 1999. 1 Mayor Manur rbia�� ATTEST: STATE OF CALIFORNIA } COUNTY OF LOS ANGELES ) ss. CITY OF BALDWIN PARK ) 1, Rosemary M. Ramirez, Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of the City Council held on October 6, 1999, by the following vote of the Council: AYES: COUNCILMEMBERS: Pacheco, Gair and Mayor Lozano NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Van Cleave ABSTAIN: COUNCILMEMBERS: None Rosemary M. I1aftiteZ_, Deputy City Clerk r At the request of numerous building officials, wilding Standards- offers the following building vacua. un data representing average costs for lost buildings. Because re sidential buildings are the most common for many cities, two general classes are considered for these, one for "average" construction and the other for "good." Adjustments should be made for special architectural or structural features and the location of the project. Higher or lower unit costs may often result. The unlit costs are intended to comply with the definition of "valuation" in Section: 223 of the 1997 Uniform Building Code" and thus include architectural, structural, electrical, plumbing and mechanical work, except as specificafly listed below. The unit costs also include the contractor's profit, which should not be omitted. The determination of plan check fees for projects rev €ewed by the International Conference of Building Officials will be based on valuation computed from these figures, which were established in April 1999. Cost per Square Occupa -y and Type Foot, Av ^rage Cost per Square occupancy and Type Foot Average Cost per Square Ocwpancy and Type Foot, Average Cost per Square 0-u panty acid Type Foot, Average 1. APARTMENT HOUSES: Philadelphia .................... 7. DWELLINGS: Other ............................. 13. !AILS: Rhode Island ...................... 20. RESTAURANTS. South Carolina .................... Type I or 11 FR. *.......... $82.20 Type V-- Masonry........ $70.00 Type I or fl F.R. ........... $147.10 Type !II- 1- Hour......... $90.20 (Good) $101.00 Central U.S. (Good) $89.70 Alabama..... ................ ........ Type 111 -1- Hour ......... 134.40 Type 11. ................. 87.10 Type V-- Masonry Indiana ....................... Type V -Wood Frame.. 62.30 Type V---1- Hour.......... 100.90 Type V -1- Hour.......... 82.50 (or Type III) ............. 67.20 (Good) $85.50 Tennessee .......................... 14. LIBRARIES: 0.82 Type V-- N ..... ............. 79.40 (Good) $82.10 Wisconsin ........................... Basements- Type I or if FR............ 107.70 2L SCHOOLS: Type V -Wood Frame.. (Good) $75.90 59.00 Semi- Finished ........ (Good) $21.50 18.60 Type II -1- Hour.......... 78.80 Type I or I! FR............ 102.90 Type I -Basement Garage 34.70 Unfinished .............. 13.50 Type 11- tai .................. Type fff -1 -Hour ......... 74.90 83.20 Type 11 -1- Hour.......... Type 111-1- Hour ......... 70.20 75.10 2. AUDITORIUMS: (Good) $26.40 Type lit--N ................. 79.00 Type Ill- Ai ........... ...... 72.30 Type I or 11 FR............ 97.00 S. FIRE STATIONS: Type V -1- Hour.......... 78.20 Type V-1-Hour .......... 70.40 Type 11- 1- Hour.......... 70.20 Type I or It FR............ 105.90 Type V- N .................. 74.90 Type V- N.................. 67.20 Type fl-- N .................. 66.50 Type 11-l- Hour.......... 69.50 15. MEDICAL OFFICES: 22. SERVICE STATIONS: Type III -1- Hour......... 73.80 Type 11--- N .................. 65.70 Type I or 11 F.R. *.......... 110.50 Type I................... 62.20 Type 111 -- N ................. 70.00 Type 111 -1- Hour......... 76.30 Type 11--- 1-Hour.......... 85.30 Type II1-1- Hour......... 64.80 Type V -1- Hour.......... 70.60 Type I1f---N ................. 73.00 Type II- N.................. 81.00 Type V -1- Hour.......... 55.20 Type V- N .................. 65.90 Type V- 1-Hour.......... 71.40 Type 111- 1-Hour......... 89.80 Canopies ................... 25.90 3. BANKS: Type V- N .................. 67.90 Type III- N................. 86.20 23. STORES: Type I or 11 FR. *.......... 136.90 9. HOMES FOR THE ELDERLY- Type V- 1- Hour ......... : 83.40 Type I or 11 FR.*_ 76.30. Type 11- l-Hour.......... 100.90 Type I or J11 FR............ 96.00 Type V--N. ................. 80.50 ....... Type II-- 1- Hour.......... 46.70 Type II- N .................. 97.70 Type 11-- •- 1- Hour .......... 78.00 1G. OFFICES * *: Type IE--IU.................. 45.50 Type 111 --1- Hour ......... 111.40 Type Il-- N .................. 74.60 Type I or 11 F.R. *.......... 98.70 Type 111 -1- Hour......... 56.70 Type 111--- N ................. 107.40 Type 111 -1- Hour......... 81.10 Type 11 ---1- Hour.......... 66.20 Type III- N ............... .. 53.20 Type V- 1-Hour.......... Type V- N .................. 100.90 96.70 Type 11. ................. Type V -1- Hour..:....... 77.90 78.50 Type II- Iii ..... ............. 63.00 Type V -1- Hour ...... .... 47.80 Type 111-1- Hour......... 71.40 Type V- N.................. 44.20 4. BOWLING ALLEYS- Type V-- Iii .................. 75.70 Type 111- N ..... ............ 68.20 24. THEATERS: Type 11- 1- Hour ..... ..... 47.20 10. HOSPITALS: Type V-1-Hour .......... 66.90 Type I or 11 FR............ 10L60 Type I -N .................. 44.10 Type I or II FR. *.......... 151.00 Type V--- N ........... ....... 63.00 Type 111- 1.-Hour......... 74.00 Type 111 -1- Hour ......... 51.30 Type 111 -1- Hour ......... 125.00 17. PRIVATE GARAGES: Type 111 -ICI ................. 70.40 Type 111 -N ................. 48.10 Type V -1- Hour.......... 119.20 Wood Frame............... 22.50 Type V-1-Hour 69.70 Type V- 1-Hour.......... 34.70 11„ HOTELS AND MOTELS: Masonry ..................... 25.40 ..... _.. Type V--- Ti.................. 65.90 5. CHURCHES: Type I or ff FIR.*_ ....... 93.50 Open Carports............ 15.30 25. WAREHOUSES***: Type I or It FR. ........... 91.80 Type 111 ---1- Hour ......... 80.90 18. PUBLIC BUILDINGS: Type I or It FR ........... 45.70 Type 11-1-Hour .. . ...... 68.90 Type ill - It ................. 77.20 Type I or 11 F.R. *.......... 114.10 Type It or V-1-Hour 27.10 Type 11-- Al .................. Type 111-1- Hour......... 65.50 74.90 Type V- 1- Hour.......... Type V- N 70.40 69.00 Type 11­---1- Hour.......... 92.40 ... Type Il or V-- Iii........... 25.50, Type I0--N ................. 71.60 .................. 12. INDUSTRIAL PLANTS: Type 11-- IV.................. Type 111 --1- Hour ......... 88.40 96.00 Type 111-1- Hour......... Type Ill -N .......... 30.80 29.40 Type V- 1-Hour.......... Type V- N 70.00 65.90 Type I or II FR............ 52.70 Type 11. ................ 92.60 »...... EQUIPMENT .................. Type 11 -1- Hour.......... 36.70 Type V -1- Hour.......... 87.90 AIR CONDMONING: 6. CONVALESCENT HOSPITALS: Type fl- N .................. 33.70 Type V--- N ......... ..... ... 84.70 Commercial............ 3.80 Type I or If F.R. *.......... 128.70 Type 111-- 1-Hour ......... 40.40 19. PUBLIC GARAGES: Residential 3.20 Type f1 ---1- Hour ....... ... 89.30 Type 111- N ................. 38.00 Type I or 11 F.R. *.......... 45.20 ............. SPRINKLER SYSTEMS.. 2.4 Type 111- 1-Hour ......... 91.60 Tift- up ........................ 27.60 Type I or if Open Parking*34.00 Type V- 1-Hour.......... 86.40 Type V-1-Hour .......... 38.00 Type I1--- N .................. 26.50 Type V- N .............. .... 34.90 Type 111- 1-Hour ......... 34.30 Type 111-N ................. 30.50 Type V -1- Hour.......... 31.20 *Add 0.5 percent to total cost for each story over three. * *Deduct 20 percent for shell -only buildings. ** *Deduct 11 percent for mini- warehouses. REGIONAL MODIFIERS The following modifiers are recommended for use in conjunction with the building valuation data. Additionally, certain local conditions may require further modifications. To use these modifiers, merely muttiply the listed cost per square foot by the appropriate regional modifier. For example, to adjust the cost of a Type III One -hour hotel building of average construction for the Iowa area, select Regional Modifier 0.80 and unit cost from valuation dab, $80.90: Eastern U.S. Connecticut ....................... Delaware ........................ ... District of Columbia............ Florida ............................. Georgia .............................. Maine. ............................... Maryland ............................ Massachusetts .................... New Hampshire .................. New Jersey ......................... New York New York City .................. Other............................. North Carolina.._. .............. 0.80 x 80.90 = $64.72 (adjusted cost per square foot) Modifier Eastern U.S. (cord.) 0.95 Pennsylvanla 0.84 Philadelphia .................... 0.87 Other ............................. 0.74 Rhode Island ...................... 0.68 South Carolina .................... 0.81 Vermont ............................. 0.79 Virginia ............................... 0.94 West Virginia ....................... 0.82 0.71 0.91 Central U.S. 0.78 Alabama..... ................ ........ 1.16 Arkansas ............................ 0.87 Illinois ............... . 0.70 Indiana ....................... Ohio. ............................... kma . ............................... Modifier Central U.S. (coot.) Modifier Los Angeles .................... Kansas... ................ ........... 0.74 0.96 Kentucky._., ..... ................ 0.77 0.83 Louisiana ............................ 0.78 0.94 Michigan ............................ 0.84 0.70 Minnesota .......................... 0.86 0.80 Mississippi .......................... 0.71 0.73 Missouri ............................. 0.78 0.82 Nebraska ............................ 0.75 Wyoming ............................ North Dakota ...................... 0.80 Ohio. ............................... 0.80 0.72 Oklahoma ........................... 0.71 0.70 South Dakota ..................... 0.78 0.87 Tennessee .......................... 0.72 0.82 Texas .. ............................... 0.74 0.80 Wisconsin ........................... 0.85 .................. Western U.S. ModiAw Alaska . ............................... 1.30 Arizona........................... I... 0.82 California Los Angeles .................... 1.00 San Francisco ................. 1.13 Other ..............1.............. 0.94 Colorado ...... 0.81 Hawaii ..... ........................... L14 Idaho .. ............................... 0.80 Montana ............................ 0.79 Nevada .............................. 0.89 New Mexico ........................ 0.76 Oregon ............................... 0.83 Utah . ............................... 0.75 Washington ........................ 0.88 Wyoming ............................ 0.80 ?R1, B —LDWIN P - A,R - K CITY OF BALDWIN PARK TO: FROM: DATE: SUBJECT: PURPOSE City Council Nadja A. Cole, Personnel /Risk Manager October 7, 1999 Resolution of Intention - Amendment to Contract with the Public Employees' Retirement System CITY rtOUNGIL AGENDA r.' Ire .6 M, s. This report requests that City Council approve and adopt the Resolution of Intention and introduce Ordinance No. 1147 for first reading to approve an amendment to the contract between the Board of Administration of the Public Employees' Retirement System and the City of Baldwin Park, BACKGROUND The City wishes to amend the current contract with the Public Employees' Retirement System to remove the exclusion of all hourly rated or hourly basis employees prospectively only which would provide retirement benefits to current part time employees. DISCUSSION Public Employees Retirement Law states that employees that work than 1,000 hours per year or individuals that are covered by PERS from other agencies must receive retirement benefits. We have been faced with the dilemma of trying to maintain a stable, well trained part time work force, yet we have often lost them because of the 1,000 hour cap or have not been able to hire qualified individuals because of their employment with other PERS covered agencies. We have also made exceptions from time to time because of the needs of the organization to allow employees to work over the 1,000 hours and providing them with retirement benefits. However, this has created a two level part time employee system which is not in the best interests of the City or the employees. By amending our contract with PERS and removing the part time exclusion it will allow departments to actually save money in not having to hire as many part time employees to accomplish required functions and provides a consistent part time benefits program. This change will not result in an increase to the City's current retirement contribution rates. Exhibit A is also attached which details the amendment to the City's contract with the Public Employees' Retirement System. Amendment to PERS Contract October 6, 1999 Page 2 An Ordinance, authorizing the amendment to the contract has been prepared for presentation and first reading. The Resolution of intention and Certification documents prepared by the Public Employees Retirement System are also to be approved and are included as part of this report. Retirement law, Government Code Section 20471 requires that there must be a 20 day period between the adoption of the Resolution of Intention and the adoption of the final Ordinance, therefore the Ordinance will be placed on the November 3, 1999 agenda for second reading and adoption. The effective date of the amendment to the contract will then be December 3, 1999 which is 30 days after adoption. RECOMMENDATION It is recommended that City Council introduce for first reading Ordinance No. 1147, An Ordinance Authorizing an Amendment to the Contract between the City of Baldwin Park and the Board of Administration of the California Public Employees' Retirement System, read by title only and waive further reading. It is also recommended that City Council approve and adopt the Resolution of Intention and authorize the Mayor to sign the Resolution of Intention and authorize the City Clerk to sign the accompanying Certification documents on behalf of the City. CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Actuarial and Employer Services Division Public Agency Contract Services P.O. Box 942709 Sacramento, CA 94229 -2709 (916) 326 -3420 CERTIFICATION OF GOVERNING BODY'S ACTION I hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the (governing body) (public agency) on (date) Clerk/Secretary W em cLE c Title PERS- CON -12 (rev. 1196) of the T RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF BALDWIN PARK WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 20503 (To Remove the Exclusion of All Hourly Rated or Hourly Basis Employees Prospectively only. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy said amendment being attached hereto, as an "Exhibit" andathis fer n e made a part hereof. By: Presiding Office Date adopted and approved {Amendment) CON -302 (Rev. 4196) Title CaIPFRS EXHIBIT California Public Employees' Retirement System �q '11� 1, 1 '30K M W� 10 FIEV - W Between the Board of Administration The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective September 1, 1965, and witnessed July 7, 1965, and as amended effective January 1, 1972, July 1, 1977, October 9, 1994, December 2, 1995 and November 15, 1998 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 12 are hereby stricken from said contract as executed effective November 15, 1998, and hereby replaced by the following paragraphs numbered 1 through 12 inclusive: 1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members and age 50 for local safety members. 2. Public Agency shall participate in the Public Employees' Retirement System from and after September 1, 1965 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. 3. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Local Police Officers (herein referred to as local safety members); b. Employees other than local safety members (herein referred to as local miscellaneous members). 4. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: a. FIRE FIGHTERS. 5. The percentage of final compensation to be provided for local miscellaneous members for each year of credited prior and current service shall be determined in accordance with Section 21354 of said Retirement Law, subject to the reduction provided therein for service prior to December 31, 1971, termination of Social Security, for members whose service has been included in Federal Social Security (2% at age 55 Full and Modified). 6. The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21362 of said Retirement Law (2% at age 50 Full). 7. Public Agency elected and elects to be subject to the following optional provisions: a. Section 20042 (One -Year Final Compensation). b. Section 21571 (Basic Level of 1959 Survivor Benefits). C. Section 20903 (Two Years Additional Service Credit), Statutes of 1979. Legislation repealed said Section effective January 1,'1999. d. Section 21024 (Military Service Credit as Public Service), Statutes of 1976. e. Section 20503 (To Remove the Exclusion of All Hourly Rated or Hourly Basis Employees, Prospectively from the effective date of this amendment to contract). 8. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on July 1, 1977. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. . a 9. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. 10. Public Agency shall also contribute to said Retirement System as follows: a. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. b. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 11. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 12. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effective on the BOARD OF ADMINISTRATION PUBLIC EMPLOYEES' RETIREMENT SYSTEM BY KENNETH W. MARZION, CHIEF ACTUARIAL & EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM AMENDMENT PERS- CON -702A (Rev. 8198) day of 119 CITY COUNCIL. CITY OF BA DWI P BY PRESIDI'Nb 6FF ER Witness Date Attest: Clerk J��p CALIFORNIA PUBLIC EMPLOYEES` RETIREMENT SYSTEM Actuarial and Employer Services Division Public Agency Contract Services P.O. Box 942709 Sacramento, CA 94229 -2709 (916) 326 -3420 CERTIFICATION OF COMPLIANCE WITH GOVERNMENT CODE SECTION 7507 I hereby certify that in accordance with Section 7507 of the Government Code the future annual costs as determined by the System Actuary and/or the increase in retirement benefit(s) have been made public at a public meeting of the of the (governing body) (public agency) on which is at least two weeks prior to the adoption of the (date) Resolution / Ordinance. ' xk�o�..-A Clerk/Secretary R—p-lun/ _cam Title Date PERS- CON -12A (rev. 1/96) RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF BALDWIN PARK WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 20503 (To Remove the Exclusion of All Hourly Rated or Hourly Basis Employees Prospectively only. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a c�ne ndment being attached hereto, as an "Exhibit" arlda by th , part hereof. Date adopted and approved (Amendment) CON -302 (Rev. 4196) Ti tle CITY OF BALDWIN PARK 11 h BALDWIN P , A , R , K TO: City Council FROM: Richard A. LeGarra, Chief of Police r 4 DATE: October 6, 1999 SUBJECT: PURCHASE OF BALLISTIC DUTY HELMETS Purpose Staff requests City Council approval to purchase Ballistic Duty Helmets. Background Sta CITY COUNCIL ACkNUA OCT - 6 1999 In 1990 the Department purchased Non - Ballistic, fiberglass, Duty Helmets (with face shield) for all police officers. These Helmets are now aged and outmoded. Modern technology now offers a more protective style Duty Helmet for police use. Discussion All of the Department's Police Officers are issued a Non - Ballistic, fiberglass, Duty Helmet. For protection, the Police Officers generally wear these Duty Helmets when disbursing unruly crowds (e.g., party dispersals) or during civil unrest. On the market today there is a Ballistic Duty Helmet that provides added protection for Police Officers. This modern Ballistic Duty Helmet not only protects against thrown objects but also adds protection against Ballistic threats. This Helmet (the PASGT Ballistic Helmet) exceeds U.S. Military specifications and has been tested and approved by the National Institute of Justice (NIJ). It also comes with a face shield that offers protection to the Police Officers from thrown objects. Police Officers can wear the PASGT Ballistic Duty Helmet during tactical and high risk incidents (e.g., warrant service) for added officer safety. Encountering situations with armed or potentially armed suspects are not uncommon for Police Officers. (Such was the case at a recent Officer Involved Shooting [May 1999] where Police Officers confronted an armed murder suspect). Although Police Officers wear body armor, they still expose Reviewed by: Ballistic Duty Helmets Page 2 their head to a Ballistic threat. Time permitting, they can wear a Ballistic Duty Helmet for added protection from gunfire. The use of Ballistic Helmets for sworn Police Officers throughout the law enforcement community is fast becoming the norm. Police and Sheriffs Departments are outfitting their sworn Peace Officers with this state of the art safety equipment. This added Ballistic protection has already saved the lives of Peace Officers throughout the country. Staff can purchase the new improved PASGT Ballistic Duty Helmets, with face shields, from several public safety equipment vendors. The costs, including tax, shipping, and handling range from $322.00 to $412.00. ■ Safety Leaugue, Inc. - $378.00 ■ Cav Pro - $340.00 ■ Gall's, Inc. - $322.00 Staff has identified Gall's Incorporated as the lowest bidder of the PASGT Ballistic Helmet. Their cost is $322.00 per PASGT Ballistic Duty Helmet. The Department presently purchases the Non - Ballistic, fiberglass, Duty Helmets from Super Seer Corporation for $233.00 each. Currently the Police Department has an authorized Table of Organization (TIO) of 80 Police Officers. The fiscal impact to Baldwin Parr if Staff purchased 80 PASGT Ballistic Duty Helmets would be $20,760.00. Staff will initially buy the PASGT Ballistic Duty Helmets for the 60 sworn Police Officers who are currently on Full -Duty status at a cost of $19,320. Staff will make the remainder of the purchases as positions are filled. Fiscal Impact The fiscal impact to the City of Baldwin Park's General Fund is zero. Staff has identified the Federal Asset Forfeiture Fund as having sufficient funds to purchase 80 PASGT Ballistic Duty Helmets for the Police Department. This purchase is a permissible use of purchasing equipment as outlined by the United States Department of Justice. By using Federal Asset Forfeiture Funds, no monies will be expended from the City's General Fund. Recommendation Staff recommends the City Council approve the purchase of PASGT Ballistic Duty Helmets for all Baldwin Park sworn Police Officers. Report prepared by Lieutenant Ed Lopez COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 CRA AGENDA OCT - s 1999 ITEM NO.-LA AUGUST 4, 1999 WEDNESDAY 7:00 P.M. The COMMUNITY REDEVELOPMENT AGENCY of the City of Baldwin Park met in regular session at the above time and place. ROLL CALL. Present: Member Ricardo Pacheco, Linda Gair, Mayor Pro -Tem William "Bill" Van Cleave, and Chairman Manuel Lozano. Also present: Michael Garcia, City Attorney; Richard A. LeGarra, Chief of Police; James B. Hathaway, Director of Finance; Steve Cervantes, Director of Community Development; Ralph Nunez, Director of Recreation and Community Services; Kathryn V. Tizcareno, City Clerk; and Rosemary M. Ramirez, Deputy City Clerk PUBLIC COMMUNICATIONS There were no speakers. CONSENT CALENDAR City Clerk Tizcareno presented the consent calendar as follows: Member Gair pulled the following item from the Consent Calendar. 1) APPROVAL OF MINUTES — JULY 7, 1999 and JULY 21, 1999. CERTIFICATE OF POSTING Certificate of Posting for August 4, 1999, was approved. WARRANT REGISTER NO. 487 Warrant Register No. 488 was approved as presented. CONSENT CALENDAR APPROVED A motion was made to approve the Consent Calendar as presented. MOTION: Member Van Cleave SECOND: Member Gair Motion carried. APPROVAL OF MINUTES A motion was made to approve that the minutes not be included in the consent calendar if they are not included for approval in the council agenda packets. MOTION: Member Gair SECOND: Member Van Cleave Motion carried. Community Redevelopment Agency Minutes — August 4, 1999 JOINT PUBLIC HEARING -- COUNCIL/ CRA — DISPOSITION AND DEVELOP- MENT AGREEMENT FOR THE PROPOSED THOMAS SAFRAN & ASSOCIATES PROJECT PUBLIC HEARINGS Page 2 A public hearing was opened and closed at the agency meeting held June 2, 1999. A motion was made to approve the 33433 Summary Report and the proposed Disposition and Development Agreement with Thomas Safran & Associates and waive further reading and adopt Resolution No. 344 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT OF AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF BALDWIN PARK AND THOMAS SAFRAN & ASSOCIATES, PERTAINING TO THE DISPOSITION AND DEVELOPMENT OF THE REAL PROPERTY LOCATED OUTSIDE OF DESIGNATED REDEVELOPMENT PROJECT AREAS AND MAKING FINDINGS THEREFORE AS REQUIRED BY HEALTH AND SAFETY CODE CALIFORNIA REDEVELOPMENT LAW SECTION 33433 . MOTION: Member Gair SECOND: Member Van Cleave NOES: Chairman Lozano Motion carried. REPORTS OF OFFICERS COMMISSIONS AND COMMITTEES CLAIM FOR DAMAGES - CHAMBER BUILDING Director Cervantes presented the report as follows: Following the move of the Historical Society, the Chamber of Commerce initiated construction to remodel their building. City Building Inspectors abd Department Staff conducted an inspection and concurred that the damage occurred during the occupancy of the Historical Society Museum. The Chamber is requesting reimbursement in the amount of $3,275.00 for the repairs made to the pre - existing damages. Carroll Oliver, Executive Director of the Chamber of Commerce indicated that these costs were unforeseen at the time the Buyout Agreement was approved by the City Council. Ms. Oliver further stated that there were no provisions in the Buyout Agreement which addressed the condition of the Chamber building. Community Redevelopment Agency Minutes — August 4, 1999 A motion was reimbursement. Page 3 made to deny this request for MOTION: Member Gair SECOND: Member Van Cleave Motion Carried. ADJOURN There being no further matters to be discussed, the meeting was adjourned at 11:08 p.m. Approved as by the Agency at their meeting held October 6, 1999. City Clerk/Deputy 1 � , �� REDEVELOPMENT AGENCY CITY OF BALDWIN PARK October 6, 1999 WARRANT REGISTER NO. 492 -------------------------------------------------------- ---__-_---------------------_------_-_-______---------------------____------- Vend.# Vendor. Name Bank Check# Chk Date. Check Amount Sep 4578 VERONICA RONQUILLO RA 010662 09/42/99 6,200.00 Claim# Genera? Description 26360 REPI,7�CEMENT AiaUSiNG & MOVING COST VERONICA RONQUILLO & JUAN RODRIGUEZ 3106 BIG DALTON PO# Stagy Contract# invoice# 0 GL Distribution 281- OOA -5020A Invc Dt Gross Ar.,ount 09/02/99 6,200.00 Gross Amount Description 6,200.00 MOVING COSTS Discount Amt Discount Used Net Amount 6,200.04 Vends# Vendor Name Bank Check# Chk Date Check Amount Sep 3706 ACTION LOCK & SAFE RA 01-0664* 09/15/99 130.13 Claim# General Description 26396 INSTALL LOCKS PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/02/99 130.13 O,DO 130.13 GL Distribution Gross Amount Description 281- OOA -5020A --------------'--------------_-'-__-----'-_------------....--°___-__ 130,13 INSTALL LOCKS Vend## Vendor Name -----------------"------------'--------- ---- Bank Check# --------- `---- °-- ------ - --- Chk Date Check Amount Sep 1893 DEWEY PEST CONTROL COMPANY RA 014655 09/15/99 988.170 M aim# Gencral Description 26397 PEST CONTROL SRV -AUG AUTO NATION AREA PO# Stat Contract" invoice# 0 GL Distribution 281- ORA -5020A Invc Dt Gross Amount 09/07/99 988.00 Gross Amount. Description 988.00 A110 SRV Discount Amt Discount Used Net Amount O.00 988.00 Vend# Vender Name Hank Check# Chk Date Cheek Amount Sep 1228 HDL, COREN & CONE RA 010666 09/15/99 1,672.87 - -1aim# General Description 26398 1998 -99 CITY PROPERTY TAX AUDIT 1998 -99 RDA PROPERTY TX PO# St_at Contract# Invoices# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 5457 08/26/99 1,672.87 0.00 1,672.87 GL Distrihution Gross Amount Descr_ipticn 203- -33A -5020A 29.05 PROPERTY TAX AUDIT 204- 34A -5020A 11.52 PROPERTY 'PAX AUDIT 206- 36A -5020A 1,632.30 PROPERTY TAX AUDIT Warrant Register No. 492 Page 2 --------------------------------------------------------------- Vend# Vendor. Name Bank Check# Chk Date Check Amount Sep 294]. IMPACT REALTY RA 010667 09/15/99 51000.00 Claim# General Description 26399 FIRST TIME ROMEBUYER PRG MARTIN , MARICELA & CESAR ZAVALA 13702 RAMONA PARKWAY * *ESCROW #IS67 ** PO# Stat Contract-It Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09f08/99 5,000.00 0100 5,000.00 GL Distribution Gross Amount Description GL Distribution. 281- 00A -5136A 5,000.00 M ZAVALA Vend# Vendor. Name ------------------- ---------- --------- ---- -- -- - -° Vend -------------------------------------- Vendor Name Bank Check# Chk Date Check Amount Sep 4251 I., & M DIVERSIPIF.➢ Bank Check# Chk Date Check Amount Sep RA 010668 09/15/99 170.00 Claim# General Description 26400 LANDSCAPE1,1AINT 3144 BIG DALTON AV (AUTOMATION) PO## Stat Contract# Invoice# 36565 GL Distribution 281 -O0A- 50207. Invc Dt Grass Amount 08/31/99 170,00 Gross Amount Description 170,00 LANSCAPB MAINT DiSCcunt Amt Discount Used Net Amount 0.00 170.00 -------_-------------------._-------`----------------------- Vend# Vendor Name Bank Check7e Chk Date Check Amount Seo _ 4588 I.,U2 CHAVE2 ' ,RA 010669 09/15/99 1,550.00 Claim# General Description 26401 MOVING COMPF,NSATION AUTOMATION RELOCATEE 3114 SIG DALTON #B PO## Stat Contract:# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/02/99 1,550.00 0.00 1,550.00 GL Distribution Gross Amount Description GL Distribution. 281- COA -5020A 1,554.00 MOVING COMPENSATION Vend# Vendor Name --------------------------------------------------------------- Vend -------------------------------------- Vendor Name Sank Check# Chk Date Check Amount Sep 779 $0. CALIF. BI)ISON Bank Check# Chk Date Check Amount Sep RA 014670 09/15/99 582,83 Claim# General Description 26402 AUTONATION A,RS;A #2 -18 -797, -8412 #2 -18- 253 -2416 PO4 Stat Contract.#. Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/67/99 582.83 0.00 582.83 GL Distribution. Gross Amount Description 261- OOA -5O20A 562.83 AUTOMATION Vend -------------------------------------- Vendor Name --------------------------- ---------------------------------- Bank Check# Chk Date Check Amount Sep 1593 3 VERA'5 ESCROW RA 010671 09/15/99 5,000.00 'laim## General Description 26403 FIR ST TIME POMP,BUYER PRG ADRIAN & PILAR FRE'SQO] IZ POV Stat Contract# Invoice## Invc Dt Gross Amount Discount Amt Discount Used Net AM011ilt 0 09/06/99 5,000.00 0.00 5,000.00 GL Distribution Gross Amount Description 281 -OGTi- 57,36/ 5,000,00 ADRIAN & PILAR FRFSQUFZ 'CS.AP Accounts Payab.7.e Release 5.'7.2 N- APR700 By SANDRA A (SANDRA) Warrant Register No. 492 Page 3 Vend## Vendor Name Bank Check# Chk Date Check Amount Sep 4589 WEN TU CHEN 14UANG MIAO WEI CHEN RA 010672 09/15/99 2,050.00 Claim# General Description 26404 MOVING COSTS 3216 BIG DALTON AUTONATION PRJ PO# Stat Contractl: invoice## Invc Dt Gross Amount Discount Amt Discount Used Net Amount C 09/02/99 2,050.00 0.00 2,050.00 G1, Distribution Gross Amount Description 0.00 10.83 281- 00A -5020A 2,050.00 NOVING COSTS Vend# Vendor Name 21.66 CHAIN LINK FENCE Bank Check# Chk Date Check Amount Sep 4313 ACO SA- 341TAT;.ON RA 010674* 09/27./99 21.66 laim# General Description 26477 CHAIN LINK FENC_'. RENTALS PO# Scat Contra-.# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 100753 09/08/99 10.83 O.Do 13.83 100054 09/OB/99 1O.83 0.00 10.83 CiL Distribution Gross Amount Description 206- 37A -5020A 21.66 CHAIN LINK FENCE vend# Vendor Name Bank Check# Chk Date Check Amount Sep 47 ALBER'S INC. RA 010675 09/21/99 276.63 Claim# General Description 26478 REPAIR ASR CONDITIONER PO# Stat Contract.# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 48351 09/03/99 276.63 0.00 276.63 GL Distribution Gross Amount Description 281- OOA -SO20A 276.63 REPAIR AIR CON Vend# vendor Name Hank Check# Chic Date Check Amount Sep 3256 ALVAREZ- GLASMAN & COLVIN RA 010676 09/21/99 4,845.90 Claim# General Description 26479 PROFESS?ONAL SERV PO# Scat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/15/99 4,845.90 0.00 4,845,90 GL Distribution Gross Amount Description 281- 60A -5020A 3,438.95 PROF£SSSON7�1 SRV 206- 37A--5020A 1,406.95 PROFESSIONAi, SRV Warrant Register No. 492 Page 4 ------------------------------------------------------------------------------------------------------------------------------------- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 4597 MERCEDES DE LA CRUZ RA 010677 09/21/99 1,200.00 Claim# General Description 26480 MOVING COMPENSATION AUTOMATION RELOCATEES FURNISHED RMS -S80U, SECURITY DEP -$400. PO# Stat Contract## Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/15/99 1,200.00 0.00 1,200,00 GL Distribution Gross Amount Description 281- COA -5020A 1,206.00 MOVING COMPENSATION Vend$ Vendor Name Bank Check# Chk Date Check Amount Sep 1759 SAN CA73RIRL VALLEY HATER RA 010678 09/21/99 500,62 Claim# General Desori.ption 26491 WATER USE- AUTONATION AREA ACCT #1 -3- 066 - 61,14 --0 -2 1- 3- 066 - 6118 -.0 -4 1- 3- 066 - 6104 -0 -4 1 -3- 066 - 6122-1 -5 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount O 09/14/99 500.82 a.oa 500.82 GL Distribution Gross Amount Description 281- 60A -5020A 500.82 WATER USE- AUTONATION Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 783 SO. CALIF, GAS CO. RA 010679 09/21/99 174.37 Claim# General Description 26482 GAS USE - AUTOMATION AREA 128 - 117 - 7884 -9 147 --017- 7883 -0 115- 517 - 8072 -6 134- 417 - 7852 -2 PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/14/99 174,37 0.00 174.37 GL Distribution Gross Amount Descriptions 281- OOA -5020A ----------------------------------------------°_---__--_-----------------------..---_-_°_-------__-_-----------------__---`------------ 174.37 GAS USE Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 2101 SOUTH HILLS ESCROK CORp RA 010680 09/21/99 5,250.00 Claim# General. Description 26483 REPLACBMENT HOUSING BENEFITS FOR RELOCATEES KELLY COLE CURRENT -14327 E GARVEY NEW -805 GRONDAHL, COVINA PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/15/99 5,250.00 O.Oq 5,250.00 GL Distribution Gross Amount Description 281- 0 ©A -5020A 5,250.00 REPLACEMENT HOUSING vendt# Vendor Name Bank Check# Chk Date Check Amount Sep 3442 U.S. BANK RA 010681 09/21/99 2,420.00 Cia.i.m# General Description 26467 SGR (RFPUNDINCi TAX ALLOCATION BONDS 1998A PO# Stat Contract# Invoice# Invc Dt Gross Amount CTS00144921 07/31/99 2,420.00 GL Distribution Gross Amount Description 221- 00A -5146A 2,420.00 SGR CCS.AP Accounts Payable Release 5,7.7, N *APR700 Discount Amt Discount Used NeL Amount. 0.00 2,420,00 By SANDRA A (SANDRA) CRA AGENDA CT ® 6 1999 Warrant Register No. 492 Page 5 ---------------------------------------- Vend# Vendor Name Bank Check# Chk Date Check Amount Sep 3942 U.S. BANK RA 010682 09/21/99 3,100.00 Y 71aim# General Description 26484 RDA IMPROVEN,FNT BONDS DELTA ASSESS= DiST 86 -2 PO# Stat Contract# Invoice# Invc; Dt Gross AMOunt Discount Amt Discount Used Net Amount CTS00144899 07/31/99 3,100.00 0.00 31100.00 GL Distribution Gross Amount Description GL Distributi.en Gross Amount Description 225- OOA -5146A 3,100.00 RDA IMPRV BONDS 281 - DOA- 53.36A 5,000.00 Vend# Vendor Name ------------------------------------------------ Bank Check# Chk Date Check Amount Sep .1593 VERA'S ESCROW ----°---------------------------------- RA 01068; 09/21/99 5,000.00 ,lain# General Description, 26485 FIRST TIME HOMEBUYER PRG JOSE & I,OREZA PAREDES 322 PARK SHADOW COURT (MIT 13 — ESCROW 30039518 -KH ** PO# Stat Contract# Invoice#; Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0 09/20/99 5,000.00 0.00 5,000.00 GL Distributi.en Gross Amount Description 281 - DOA- 53.36A 5,000.00 JOSE /LORFZA PAREDES Vend## Vendor Name ----°---------------------------------- Bank Check# Chk Date Check Amount Sep 2413 WASTE MANAGEMENT OF SAN GABRIBL /PGMONA VALLEY RA 614684 09/21/99 130.35 '!aim# General Description 26486 WASTE MANAGEMENT AUTONATION REDEV AREA PO# Stat Contract# Invoice# Invc Dt Gross Amount Discount Amt Discount Used Net Amount 0262696 09/01/99 26.94 4.00 26.94 0262645 09/01/99 103,41 0.00 103,41 GL Distribution Gross Amount Description 281--OOA -5020A 130,35 DISPOSAL SRV- AUTONAITON aid Checks: heck Count 21 Neck Total. 46,263,56 3 Liquidation Total 0100 ackup Withholding Total. 0.00 yid Checks: ,eck Count 0 -peck Total 0.00 Liquidation Total 0.0 ac:kup Withholding Total O.00 1 CITY OF BALDWIN PARK II B_A_LDWIN_ P,A•IR,K TO: Redevelopment Agency Board of Directors FROM: Ralph Nunez, Interim Chief Executive Offic r DATE: October 6, 1999 CRA , AGENDA CT - 1999 ITEM NO. '®' STAFF REPORT SUBJECT: Agency Board Approval of Demolition Bid Specifications for the 24 acre Project (Phase 2) PURPOSE: The purpose of this report is summarize the attached Demolition Bid Specification Documents for removal of residential and commercial structures. BACKGROUND: The phase 1 demolition with Viking demolition is underway with asbestos testing completed, asbestos removal completed, demolition permits issued including submittal of the required insurance coverages. Machinery and equipment were moved on'and demolition is underway and on schedule. Phase 2 demolition is now ready to proceed and competitive bidding is required because the work is considered public work per RDA statute. DISCUSSION: The demolition of these properties is immediately necessary because of the potential fire hazard attributable to vacant boarded structures as well daily police and staff monitoring. The attached package provides for the removal of 13 properties including all 'structures, garages, asbestos sampling and reports, but not asbestos removal nor footing or foundations in order to save project costs. Asbestos removal is estimated between $12,000 to $25,000 depending on the severity and the number of buildings involved. After award of contract and c.'ompletion of sampling and asbestos lab reports, the selected low bid contractor will provide a detailed not to exceed asbestos costs for staff approval and will be awarded a contract extra. Attachment A, Vacant Property to be Demolished identifies 4 properties that are ready to go. These properties are vacant and boarded up while list B with 9 properties that are occupied with relocation almost completed. The demolition contractors will provide a maximum bid for both A and B lists. Each property will be itemized separately for inclusion into the final contract. Just prior to start of work, the actual ready to go demo work will be finalized with any remaining occupied properties, ifany, to be deleted from the list carried over to phase 3. List B, are 9 properties. with a majority of tenants relocated. For instance, On Big Dalton we have several large residential apartments with only one tenant remaining in the 10 unit apartment houses at 3112 -3116 Big Dalton Avenue and with one tenant remaining in the 16 unit apartment house at 3144 Big Dalton Avenue. Because of staffs concern for these tenants safety given continuing vandalism, we are recommending that they be given 30 day notices effective October 7 to move out 30 days later or November 7 which works out because the Board will be asked to approve the phase 2 low bidder on November 3 with asbestos work to start December 1 or sooner. The single family owners on the south side of Garvey Avenue and west of Merced are.on schedule to move shortly. As to the commercial, the B and B Motel is also included in the B list. However, the Patels want to remain on until January 1, 2000. We own the property and they have been allowed to collect and keep all rent since we closed escrow earlier this year. They have purchased a replacement property already and are entitled to the standard 30 day notice as well as the county motel occupants. We recommend giving a 45 day notice to meet them halfway. Finally, the Board will then consider approving the low bidder at its November 3, 1939 meeting with asbestos removal to follow on December 1 at the latest. Due to current (lousing Authority . workload, we will have our outside relocation consultant Inez Ibarra handle the two apartment tenants and owner occupied relocation casework unless the Housing authority workload eases up. Exhibit B is the schedule for this project, Exhibit C is the map of properties to be demolished, Exhibit D, List of Contractors and Exhibit E is the Demolition Bid Specification. FISCAL IMPACT This project is part of the approved 24 acre project with funds available. RECOMMENDATION: It is recommended that the Board approve by minute action the attached Demolition Bid specification and plans and authorize staff to advertise and solicit bids for demolition and asbestos testing. Staff will bring back the proposals at the November 3 1999 Agency Board meeting. Also, staff is recommending giving 30 day notices to move to the the remaining residential tenants at 3144, 3112 -3116 Big Dalton and a 45 day notice to move to the Patels at the B and B Motel located at 14257 Garvey Avenue. Prepared By: Richard E. Eorintos, Redevelopment Projects Manager Exhibits:: , A- List of Properties (A and B Lists) B- Phase 2 Schedule C- Map of Phase 2 Demolition D- List of Contractors E Bid Specification ref /p2demo /wpdoes LIST A PROPOSAL FOR Vacant Dwel.ling Units Demolition of Improvements in the Sierra Vista Redevelopment Project Area TOTAL OF BID ITEMS (LIST A) (WORDS) Bidder's Signature Company Note 1. Leave all mature trees in place that is larger than 3" in diameter at the base. 2. Asbestos lab report included in Bid, except asbestos removal will be extra. Exhibit A Rage I of 3 UNIT B.ID ITEMS EXISTING UNIT COST TOTAL COST 1 . Demolition of ,dwelling and detached House 1 $ $ accessory structures at 3106 Big Dalton (Vacant)/ Avenue. Exclude °the removal of any Garage/ slabs /foundations. Remove Asbestos ! Storage Contract Extra. Cap the sewer at the (Behind street or back fill any septic tanks or Chain Link cesspools as necessary. (Hernandez) Fence) 2, Demolition of dwelling and detached House 1 $ $ accessory structures at 3108 Big Dalton (Vacant) Avenue. Exclude the removal of any slabs /foundations. Remove Asbestos 1 Contract Extra. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Tranquillo) 3, Demolition of rear dwelling and detached House/ 1 $ $ accessory structures at 14439 Garvey Attached Avenue. Exclude the removal of any Garage slabs /foundations. Cap the sewer at the (Vacant) street or backfill any septic tanks or cesspools as necessary. (Flores) 4. Demolition of dwe =ling and detached House/ 1 $ $ accessory structures at 14404 Merced Guest Avenue. Exclude the removal of any House/ slabs /foundations. Cap the sewer at the Pool street or backfill any septic tanks or (Vacant) cesspools as necessary. (Historical) TOTAL 4 (FIGURES) $ $ TOTAL OF BID ITEMS (LIST A) (WORDS) Bidder's Signature Company Note 1. Leave all mature trees in place that is larger than 3" in diameter at the base. 2. Asbestos lab report included in Bid, except asbestos removal will be extra. Exhibit A Rage I of 3 LIST B ADD ALTERNATE PROPOSAL FOR i Occupied Dwellings Listing) s Demolition of Improvements in the Sierra Vista Redevelopment project Area 3 UNIT BID ITEMS EXISTING UNIT COST TOTAL COST 1 . Demolition of dwelling and detached Apartments 10 $ $ accessory structures at 3112 -16 Big (1 tenant Dalton Avenue.. Exclude the removal of remains) any slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (l_ievsay) 2. Demolition of dwelling and detached Apartments 16 $ $ accessory structures at 3144 Big Dalton (1 tenant Avenue. Exclude the removal of any remains) slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Cameron) 3. Demolition of dwelling and detached Hotel 14 $ $ accessory structures at 14257 Garvey (Currently Avenue. Exclude the removal of any in slabs/foundations. Cap the sewer at the operation) street or backfill any septic tanks or cesspools as necessary. Note: Patel — tenant move upon a 45 -day notice from Agency. (Patel) 4. Demolition of dwelling and detached House 1 $ $ accessory structures at 14434 Garvey (Occupied) Avenue. Exclude the removal of any slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Velarde /Quint) 5. Demolition of dwelling and detached House 1 $ $ accessory structures at 14436 Garvey (Occupied) Avenue. Exclude the removal of any slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Quintinar) 6. Demolition of dwelling and detached House 1 $ $ accessory structures at 14442 Garvey (Occupied)' Avenue. Exclude the removal of any slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Vinegas) 7. Demolition of dwelling and detached House 1 $ $ Exhibit A Page 2 of 3 TOTAL OF BID ITEMS (LIST B) (WORDS) TOTAL OF BID ITEMS (LIST A & B) (WORDS) Bidder's Signature Company Agency reserves the right to delete some or all of LIST B, if relocatees are not out by the deadline date. Occupied dwellings are intended to be vacant'in 45 days. However, should this not be the case, then we reserve the right to hold back and move in Phase III (but not a part of this project). Exhibit A Page 3 of 3 UNIT BID ITEMS EXISTING UNIT COST TOTAL COST accessory structures at 14448 Garvey (Occupied) Avenue. Exclude the removal of any slabs /foundation - Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Jimenez) 8. Demolition of dwellings and detached Large. $ $ accessory structures at 14420 Merced House Avenue. Exclude the removal of any (Occupied} slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Gonzales) 9. Demolition of dwellings and detached Large 1 $ $ accessory structures at 14426 Merced House Avenue. Exclude the removal of any ( Occupied) slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Murguia) TOTAL 46 (FIGURES) $ $ TOTAL OF BID ITEMS (LIST B) (WORDS) TOTAL OF BID ITEMS (LIST A & B) (WORDS) Bidder's Signature Company Agency reserves the right to delete some or all of LIST B, if relocatees are not out by the deadline date. Occupied dwellings are intended to be vacant'in 45 days. However, should this not be the case, then we reserve the right to hold back and move in Phase III (but not a part of this project). Exhibit A Page 3 of 3 • w r s Phase 2 Schedule Demolition of Improvements in the 24 Acre Project in the Sierra Vista Redevelopment Project Area, Project No. 99 -1 Date Action Event October 6, 1999 Fax advertisement to newspaper Agency Board approves Specs by September 30, 1999 Authorizes Advertising and sets formal Bid Opening October 7, 1999 Specs Available for pick -up October 14, 1999 call Debbie at Tribune October 21, 1999 Set Opening for 11 a.m City Clerk's Office October 27, 1999 Staff Report to City Clerk November 3, 1999 Board Meeting Bid Document Out /Fax Agency list of Demo contracts Ad runs in Tribune and Requesting Bid Opening on Oct. 21 at 11 a.m. Formal Bid Opening Agency Deadline for Nov. 3 staff report Agency Approves Lowest Responsible Bidder November 4, 1999 Notify Lowest Responsible Bidder Notice to Proceed November 12, 1999 Bidder submits asbestos lab reports and bid price. November 17, 1999 Report Contract Extra to Management & Board November 29, 1999 Contractor Responsibilities December 1, 1999 December 3, 1999 December 10, 1999 Exhibit B Page 1 of 1 Contractor Responsibilities Contractor Responsibilities Contractor Responsibilities Asbestos Lab Reports Board Approves asbestos/ contract expansion complete AQMD Notice (10 working days) Start removal of Asbestos Start on Demo Complete Demolition I C5 V�7.1 A to Lu LL J U) C> H.LdCN Standard Demolition. Bidder list 1. Viking Land Clearing, PO Box 251257 Glendale, CA. 91225 -1257, Tel 818 5009447, Fax 818 5009630 Attention: Mike Tredick, Project Manager 2. Interstate Field Services, 1452 Haller street, Covina, Ca. 91724, Tel 626 9740083, Fax 626 9740143 3. J and G Industries, 18627 Broolcl-iurst street, #302, Fountain Valley, Ca 92708, Te1714 3781045 4. Ruben Navarro Demolition, 1017 Wingate St., Covina, Ca 91724, Tel 626 9457995 5. Precison Demolition Inc. PO Box 3709 Riverside, CA. 92519 -3709, Tel 909 6810962, Fax 909 6857647 REDELOPMENT AGENCY CITY OF BALDWIN PARK CALIFORNIA Wk��R P A - R • K CONTRACT DOCUMENTS AND SPECIFICATIONS FOR DEMOLITION OF IMPROVEMENTS IN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA Project is generally located north of the 1 -10 freeway along Big Dalton, Merced and Garvey Avenues. PROJECT NO. 99--1 (This is a Prevailing Wage Project) Bids Open: 11:00 A.M., Thursday October 21, 1999 C- AID �))- City of Baldwin Park Contract Title: Project No. 99 -1 Demolition of Improvements in .3 the Sierra Vista Redevelopment Project Area All Questions Regarding This Project Are To Be Directed To: Mr. Rick Forintos Redevelopment Project Manager Community Development Department 14403 Bast Pacific Avenue Baldwin Park, CA 91706 (626) 813 -5253 Prepared By: Mr. Melecio Picazo Redevelopment Project Coordinator Community Development Department 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011x -495 October 1999 Bids Open: 11:00 A.M., Thursday October 21, 1999 TABLE OF CONTENTS I. NOTICE INVITING BIDS ................ ............................ ..................... I.................... 11. INSTRUCTIONS TO BIDDERS ............................................... ............................... III, BIDDER'S PROPOSAL .......................................................... ............................... IV. BIDDER'S SECURITY ........................................................... ............................... V. BIDDER'S SECURITY (NONSURETY) ................................... ............................... VI. CERTIFICATION WITH REGARD TO THE PERFORMANCE OF PREVIOUS CONTRACTS OR SUBCONTRACTS SUBJECT TO THE EQUAL OPPORTUNITY CLAUSE AND THE FILING OF REQUIRED REPORTS--, ........................................ VII. CERTIFICATE OF PARTICIPATION BY MINORITY BUSINESS ENTERPRISES IN SUBCONTRACTING .................................... ............................... Vlll. BIDDER DBE INFORMAT ION ................................................. ............................... IX. LIST OF SUBCONTRACTORS....'............ .... ........................................................... X. BIDDER'S VIOLATION OF LAW /SAFETY QUESTIONNAIRE.. ................................... X1. BIDDER'S DEBARMENT AND SUSPENSION CERTIFICATION ... ............................... XII. REFERENCES ...................................................................... ............................... XIII. AFFIDAVIT FOR CO- PARTNERSHIP FIRM .............................. ............................... XIV. AFFIDAVIT FOR CORPORATION BIDDER ............................... ............................... XV. AFFIDAVIT FOR INDIVIDUAL BIDDER ............ ............................ I......................... XVI. AFFIDAVIT FOR JOINT VENTURE ......................................... ............................... XVII. NON - COLLUSION AFFIDAVIT ............................................... ............................... XVIII. STATEMENT ACKNOWLEDGING PENAL. AND CIVIL PENALTIES CONCERNING THE CONTRACTORS LICENSING LAWS ........... ............................... XIX. NONLOBBYING CERTIFICATION FOR FEDERAL. -AID CONTRACTS ........................... XX. DISCLOSURE OF LOBBYING ACTIVITIES ............................... ............................... XXI. AGREEMENT ...................................................................... ............................... XXII. CONTRACT BOND - CALIFORNIA FAITHFUL PERFORMANCE - PUBLICWORK ... ............................. . ............... ................. .. ......... I...... I............... XXIII. LABOR AND MATERIAL PAYMENT BOND ............................. ............................... ,I XXIV. BALDWIN PARK MODIFICATIONS TO STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, 1997 EDITION: PART 1 - GENERAL PROVISIONS ....................................................... ............................... XXV. SPECIAL PRO VISIONS-- .................................................... ............................... XXVI. TECHNICAL PROVISIONS ............................................... .... ... I ..................... ....... XXVILAPPENDICES ...................................................................... ............................... APPENDIX A - GENERAL PREVAILING WAGES (GENERAL DECISION NUMBER CA 990033) APPENDIX B - CITY OF BALDWIN PARK STANDARDS (These documents are in the City Engineer's Office in the Engineering Division CITY OF BALDWIN PARK I. Notice Inviting Bids Sealed proposals for `the Demolition of Improvements in the Sierra Vista Redevelopment. Project Area — Proiect No`. 9,9 -1 (hereafter "Project ") in the City of Baldwin Park, California, are hereby invited and will be received at the office of the City Clerk of the City of Baldwin Park, 14403 East Pacific Avenue, Baldwin Park, California, up to and until 11:00 a.m. on Thursday October 21, 1999, . at which time and place, all bids thus received will be publicly opened and declared. The bids will thereafter be presented to the Redevelopment Agency for review and consideration as soon thereafter as possible but in no event later than 60 days following the date of the opening of the bids. No bid will be considered unless it is made on the Bidder's Proposal form available at the Office of the Redevelopment Project Manager, and is timely presented under sealed cover and accompanied by one of the following forms of Bidder's Security: A. Cash; or B. A cashier's or certified check made payable to: "The City of Baldwin Park "; or C. Bidder's Bond executed by an admitted Surety Company in the favor of "the City of Baldwin Park ". Such Bidder's Security shall be in an amount of ten 10percent of the amount bid. In accordance with the provisions of the California Public Contract Code, the Contractor shall possess a valid Contractor's license or licenses necessary to perform the work required. Failure to possess the required license(s) shall render the bid non - responsive and shall act as a bar to award of the contract to any such bidder. If the Contract is awarded by the Redevelopment Agency to the lowest responsible bidder, that bidder shall perform all work necessary to complete the Project, outlined in the Contract Documents, within sixty (60) consecutive calendar days of the date stated in the Notice to Proceed. Should additional properties be added to the List B proposal, then additional time would be granted. The Contract Documents hereafter described for this Project, are on file in the office of the Redevelopment Project Manager of the City of Baldwin Park. A twenty -five dollar ($25.00) non - refundable fee shall be required for each set of Plans and Specifications sought by a prospective bidder, or other interested person. All bids must be submitted in conformance with this Notice and the Contract Documents which are described commencing on Page 6 of the lnstructions to Bidders. 1 Pursuant to California Labor Code Section 1770, et sec, the Director of the Department of Industrial Relations has ascertained the general prevailing rate of wages and employer payments for health `and welfare, vacations, pensions and similar purposes in this City (hereafter referred to as "General Prevailing Wages "). A copy of such determination can be found in Appendix "B" and is also on file in the office of the City Clerk, 14403 East Pacific Avenue, Baldwin Park, California. Information relative to the employment of apprentices may be obtained from the iDirector of the Department of Industrial Relations. The successful bidden shall agree to forfeit as a penalty to the City of Baldwin Park, twenty - five $25.00 for each' da , or portion thereof, during which any laborer, mechanic, apprentice or other person employed by the Contractor, or by any subcontractor employed or engaged by said Contractor, is paid less than the General Prevailing Wages for any work required under the Contract awarded for this Project. Copies of all material, including collective bargaining agreements relating to the determination of General Prevailing Wages, are on file and available for inspection in the Office of the Department of Industrial Relations, Division of Labor Statistics and Research (213- 897 - 4037). The successful bidder will be required to post a copy of the General Prevailing Wages in the manner prescribed by law. Each Contractor and subcontractor shall keep an accurate certified payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker or other employee employed by him/her in connection with the public work. Such records shall be certified and shall be available for inspection at all reasonable hours at the principal place of the Contractor as required by the Labor Code. In the case of state funded public works projects, certified payroll reports shall be provided to the City on a weekly basis. Each bidder shall, prior to submitting a Bid Proposal, review the Contract Documents applicable to the Project, and thoroughly examine the site of the Project and become fully acquainted with the conditions relative to work required for the Project. Submission of a Bid Proposal shall be conclusive evidence that the bidder has viewed the site and is thoroughly familiar with the site and all observable conditions relative thereto. The Redevelopment Agency shall consider whether or not to award the Contract to the lowest responsible bidder within 60 consecutive calendar days following the date of the bid opening. However, said Redevelopment Agency has reserved the right to reject all bids and the right to waive any irregularity or informality in any bid if the public interest required the same. No bidder may withdraw his /her bid for a period of sixty (60) days after the date of the bid opening. Date; Kathryn Z. Tizcareno City Clerk City of Baldwin Park California Published in the San Gabriel Valle Tribune on October 6 1999 and October 13 1999. 2 II. INSTRUCTIONS TO BIDDERS A. Generallnformation: Sealed Bid Proposals for the Project: Demolition of Improvements in the Sierra Vista Redevelopment Project Area — Project No, 99 -1 will be received in the office of the City Clerk, at the City Hall, located at 14403 East Pacific Avenue, Baldwin Park, California until 11:00 AM on Thursday, the 21 st of October 1999. All bids timely received will be opened and publicly declared by the City Clerk, in the second floor of City Hall immediately after the close of the time for receipt of such bids. E3. Copies of Contract Documents: Complete sets of Contract Documents may be purchased as stated in the Notice Inviting Bids. Complete sets of Contract Documents shall be used in preparing all bid proposals. Neither the City, nor it's agents, officers or employees assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. Should a bidder find discrepancies in, or omissions from, the Contract Documents, hereafter described, or should a prospective bidder be in doubt as to the meaning of any provision thereof, the prospective bidder shall, forthwith, notify the Redevelopment Project Manager of the City in writing of such matter. If the Redevelopment Project Manager deems it appropriate, the Redevelopment Project Manager shall issue written addenda which shall be sent to all persons who have obtained copies of the Contract Documents and shall be deemed a part of said Contract Documents. C. Qualifications of Bidders: Before submitting a Bid Proposal, each prospective bidder shall be properly licensed to perform the work in accordance with the provisions of the Contractor's State License Law, California Business and Professions Code Section 7000 et sec'.. and other applicable laws. As evidence of such licensed status, each prospective bidder shall record on his/her Bid Proposal the number, classification and termination date of all necessary State licenses. City of Baldwin Park business licenses may be secured after the bids are opened, but prior to executing the Contract. The bidder to whom the bid is awarded shall procure all other licenses and permits, pay all charges and fees and give all notices necessary and incident to the lawful prosecution of the work. D. Examination of Contract Documents and Site: Before submitting a Bid Proposal, each prospective bidder must: (i) examine the Contract Documents thoroughly; (ii) visit the site and the locality where the work is to be performed and become familiar with local conditions that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contract Documents; (iii) become familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost progress or performance of the work in strict accordance with the Contract Documents. The Contract Documents shall be deemed to include the words "or equal," whenever a 3 specific brand or trade name is used, provided however, permissible exceptions hereto shall be specifically noted in the Specifications. Interpretation:. In the event of conflict between requirements shown on the Bid Specifications, the following order of precedence shall govern: Permits from.other agencies as may be required by law; Special /Technical Provisions; Plans; Standard Plans; Standard Specifications and Reference Specifications. In the event of any discrepancy between any drawings and the figures written thereon, the figures shall govern. F. Bid Proposals: Each Bid Proposal must be made upon blank forms contained in this specification obtained from the Office of the Redevelopment Project Manager, 94403 East Pacific Avenue, Baldwin Park. Each Bid Proposal shall be submitted in a sealed envelope which is plainly marked with the correct title and number of the Project, to wit: Project Na. 99 -1_, and shall be physically delivered to the City Clerk of said City at or before the hour and date stated in the Notice Inviting Bids. Each Bid Proposal must contain the prices bid, both written and in figures, and must be properly executed by the bidder. If the Bid Proposal is submitted by an individual, that person's name and post office address must be shown; if submitted by a partnership, the name and post office address of each general and limited partner, and the managing partner's name and address; if submitted by a corporation, the name of the State under the laws of which the corporation is organized and authorized to do business, and the names, titles and business addresses of the President, Secretary, Treasurer and Proposed Project Manager. G. Rejection of Bids; Altera tions! Waiver by Redevelopment Agency: Sid Proposals may, at the option of the Redevelopment Agency, be rejected if they contain any alterations, additions, conditional or alternative bids, incomplete items, erasures or irregularities of any kind. The Redevelopment Agency reserves the right to: (1) reject any and all bids and to cancel the Project or re -bid the same; and (2) waive any informality in a Bid Proposal received, if the public interest so requires. H. Bidder's Security: Each Bid Proposal submitted pursuant hereto must be accompanied either by an acceptable Bidder's Security, in an amount not less than ten (10 %) percent of the Bid Proposal it accompanies. The Bidder's Security shall be in the form;of a guarantee that if the Bidder's Proposal is accepted, the bidder will enter into and execute the awarded Contract; and no Bid Proposal will be considered or accepted unless it is accompanied by such Bidder's Security. The use of a surety as Bidder's Security, shall be subject to review by the City to ensure that the surety is qualified and is otherwise satisfactory to the City. In the event 4 of a surety not being acceptable to the City, that bidder shall be allowed a reasonable opportunity to `file an acceptable form of Bidder's Security. Should any bidder to whom an award is made fail to properly enter into and execute the awarded Contract, the proceeds of that Bidder's Security shall be disbursed and utilized by the City in the ;manner prescribed by law. Within ten (101 days after the execution of the Contract by the lowest responsible bidder, all Bidder's Securities shall be returned. Errors in Bid: Except as provided below, in this Section 1, a bidder shall not be released from his/her bid on account of error. Where a bidder asserts a claim of inadvertent clerical error in the listing of a subcontractor, the City shall allow the substitution-of the intended subcontractor only in accordance with the procedures set forth in the Public Contract Code. Where a bidder gives the City notice within five (5 ) days of the opening of the bid and can establish to the reasonable satisfaction of the City that a mistake was made which, makes the bid materially different than intended; that the mistake was made in filling out the bid and was not due to an error in judgement or carelessness of the bidder in inspecting the site or in reading the plans or specifications; and specifies how the mistake occurred, the City shall relieve the bidder without forfeiture of security in accordance with Public Contract Code Section 5100 et sec.. J. Award of Contract: The award of Contract, if it is awarded, will be to the lowest responsible bidder whose Bid Proposal complies with all of the Contract Documents. Such award will be made within fourteen 14 days or sooner after date of the opening of the bids. K. Execution of Contract: The Contract shall be signed by the successful bidder and returned, together with the required performance and labor /material bonds and insurance certificates, within ten (10) consecutive calendar days after the Redevelopment Pro'ect Manager has given the successful bidder written notice of the award of the Contract. Failure to timely execute the Contract and file acceptable bonds and insurance certificates, as required by the Contract Documents, shall be just cause, at the City's option, for the annulment of the award and the forfeiture of that Bidder's Security in the manner provided by law. Contract Documents: The complete Contract Documents relating to this Proje.ct, are as follows: Notice Inviting Bids ♦ Instructions to Bidders ♦ Bidder's Proposal 'l ♦ Bidder's Security ♦ Bidder's Security (Non- Surety) ♦ Certification with Regard to the Performance of Previous Contracts or Subcontracts Subject to the Equal Opportunity Clause and the Filing of Required Reports ♦ Certificate of Participation by Minority Business Enterprises in Subcontracting ♦ Bidder DBE Information ♦ List of Subcontractors ♦ Bidder's Violation of Law /Safety Questionnaire ♦ Bidder's Debarment and Suspension Certification ♦ References ♦ Affidavits for Co- Partnership Firm, Corporation Bidder, Individual Bidder, Joint Venture and Non - Collusion ♦ Statement Acknowledging Penal & Civil Penalties Concerning the Contractors Licensing Laws ♦ Nonlobbying Certification for Federal -Aid Contracts 1 Disclosure of Lobbying Activities ♦ Contract Agreement ♦ Faithful Performance Bond - Public Work ♦ Labor and Materials Bond - Public Work (California) ♦ Insurance Certificates ♦ "Standard Specifications for Public Work Construction," 1997 Edition, published by Building News, Inc., known as the "Green Book," including Baldwin Park Modifications thereto ♦ Special /Technical Provisions ♦ Appendices ♦ Federal Requirements ♦ General Prevailing Wages N. Hazardous Materials /Site Conditions: The Contractor shall promptly, and before the existing conditions are disturbed, report to the City, in writing, ( "Report ") of any: (a) Material that the Contractor believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class 1, Class 11, or Class III disposal site in accordance with the provisions of the existing law; and/or (b) Subsurface or latent physical conditions at the site differing from those indicated; and/or (c) Unknown physical conditions at the site df any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents. 2. The City shall promptly investigate the Contractor's Report, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and as such causes a decrease or increase in the Contractor's cost of, or the time required for I performance of any part of the work, the City shall issue a change order under the procedures described in the Contract Documents. 3. In the event that a dispute arises between the City and the Contractor as to the accuracy of the Report, the Contractor shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement. The Contractor shall retain any and all rights provided either by agreement or by law which pertain to the resolution of disputes and protests between the contracting parties. Q. Bids for Proiects Involving Street Closures, Detours, Barricades: 1. In addition to the General Provisions set forth in the Standard Specifications for Public Works Construction, flagmen and guards, while on duty and assigned to give warning to the public that a street is under construction and of any dangerous conditions to be encountered as a result thereof, shall perform their duties and shall be provided with the necessary equipment by the Contractor in accordance with the current "Instructions to Flagmen," contained in the State of California, Department of Transportation Traffic Manual. The equipment shall be furnished and kept clean and in good repair by the Contractor at his /her own expense. Signs, lights, flags and other warning and safety devices shall conform to the requirements set forth in the current "Manual of Warning Signs, Lights and Devices, for Use in Performance of Work Upon Highways." 2. Should the Contractor, in the opinion of the Redevelopment Project Manager, be neglectful or negligent in furnishing warning and protective devices and/or measures, the Engineer may direct that the necessary warning and protective devices and/or measures be provided immediately by the Contractor at his/her expense. 3. If the Contractor fails to provide such devices, or take the measures reasonably required, as determined by the Redevelopment Project Manager, said devices and /or measures will be placed, or taken by the Engineer. The cost of placement of these devices shall be the sole responsibility of the Contractor and the Contractor shall pay to the City it's costs of providing such devices and /or measures. City may deduct such costs from sums due to Contractor hereunder. 7 III. BIDDER'S PROPOSAL i TO THE REDE=VELOPMENT AGENCY OF THE CITY OF BALDWIN PARK: 1. Proposal: The undersigned (hereafter "Bidder ") declares that Bidder; (a) has carefully examined the locations of the work required to complete the Project; and (b) has examined and is thoroughly familiar with the Contract Documents; and (c) has thoroughly investigated the site of the work and is familiar with the nature and location of the work and to all observable conditions and matters which can in any way affect the work or the cost thereof; and (d) fully understands the scope of work required to complete the Project, has checked carefully all words and figures inserted in his Bid Proposal, and understands that the City is not, in any way responsible for any error or omission in the preparation of this Bid Proposal; and (e) is aware of the applicable provisions of law which apply to the manner in which the work is required to be done, including, but not limited to, the provisions of Section 3700 et seq. of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code; and (f) if awarded the Bid, will execute the Agreement and furnish the required bonds and certificates of insurance within the period of time specified in the Contract Documents; and (g) if awarded the Contract for the Project, will begin work within ten (10) consecutive calendar d. ays after written Notice to Proceed is, given; and (h) certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of any person or legal entity not herein named, and further certifies that Bidder has not directly nor indirectly induced or solicited any other person or entity to become a Bidder for this Project for the purpose of submitting a sham bid; nor has Bidder solicited any other person or entity to refrain from bidding on this Project; nor has Bidder, in any manner, sought by any collusive means to secure for Bidder any advantage over other bidders; and (i) will accept an award of contract for the Project if such an award is timely made to bidder and timely entered into a Contract to perform the Work; and (j) this bid will not be withdrawn for a period of j2Xt 1§0 I consecutive calendar days after the date of the bid opening by the City; and W will furnish all labor, materials, equipment, tools, transportation and services 8 necessary or convenient to do all work required to complete the Project for the price(s)'set forth below, in strict conformance with the Contract Documents, within a period of forty -five (45) consecutive calendar days, after being given written Notice to Proceed by the City. 2. Bidder's Security: Submitted herd;with is a qualified Bidder's Security or L19 % of the sum of the total of this bid. 3. Unit Quantities: Bidder acknowledges and agrees that: (a) the unit quantities shown in the Contract Documents and this Bid Proposal are approximate and are to be used only for a comparison of the Sid Proposals received. Payment will be based on the actual quantities of materials installed on the job; (b) the City reserves the right to increase or decrease the amount of the unit quantities and/or total Contract price shown hereon provided that the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed twenty -five (25) percent of the total set forth in this Bid Proposal; and (c) all items bid in this Bidder's Proposal include all applicable sales and /or use taxes and all other applicable taxes and /or fees. 9 LIST A PROPOSAL FOR Vacant Dwelling Units Demolition of Improvements in the Sierra Vista Redevelopment Project Area TOTAL OF BID ITEMS (LIST A) (WORDS) Bidder's Signature Company Note 1 . Leave all mature trees in place that is larger than 3" in diameter at the base. 2. Asbestos lab report included in Bid, except asbestos removal will be extra. UNIT Bib ITEMS EXISTING UNIT COST TOTAL COST 1 . Demolition of dwwelling and detached House 1 $ $ accessory structures at 3106 Big Dalton (Vacant)/ Avenue. Exclude the removal of any Garage/ slabs /foundations. Remove Asbestos ( Storage Contract Extra. Cap the sewer at the (Behind street or backfill any septic tanks or Chain Link cesspools as necessary. (Hernandez) Fence) 2. Demolition of dwelling and detached House 1 $ $ accessory structures at 3108 Big Dalton (Vacant) Avenue. Exclude the removal of any slabs /foundations. Remove Asbestos / Contract Extra. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Tranquillo) 3. Demolition of rear dwelling and detached House/ 1 $ $ accessory structures at 14439 Garvey Attached Avenue. Exclude the removal of any Garage slabs /foundations. Cap the sewer at the {Vacant} street or backfill any septic tanks or cesspools as necessary. (Flores) 4. Demolition of dwelling and detached House/ 1 $ $ accessory structures at 14404 Merced Guest Avenue. Exclude the removal of any House/ slabs /foundations. Cap the sewer at the Pool street or backfill any septic tanks or (Vacant) cesspools as necessary. (Historical) TOTAL 4 (FIGURES) $ $ TOTAL OF BID ITEMS (LIST A) (WORDS) Bidder's Signature Company Note 1 . Leave all mature trees in place that is larger than 3" in diameter at the base. 2. Asbestos lab report included in Bid, except asbestos removal will be extra. LIST B ADD ALTERNATE PROPOSAL FOR Occupied Dwellings Listin Demolition of Improvements in the Sierra Vista Redevelopment Project Area UNIT BID ITEMS EXISTING UNIT COST TOTAL COST" 1 . Demolition of dwelling and detached Apartments 10 $ $ accessory structures at 3112 -16 Big (1 tenant Dalton Avenue. Exclude the removal of remains) any slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Lievsay) 2. Demolition of dwelling and detached Apartments 16 $ $ accessory structures at 3144 Big Dalton (1 tenant Avenue. Exclude the removal of any remains) slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Cameron) 3. Demolition of dwelling and detached Hotel 14 $ $ accessory structures at 14257 Garvey (Currently Avenue. Exclude the removal of any in slabs/foundations. Cap the sewer at the operation) street or backfill any septic tanks or cesspools as necessary. Note: Patel — tenant move upon a 45 -day notice from Agency. (Patel) 4. Demolition of dwelling and detached House 1 $ $ accessory structures at 14434 Garvey (Occupied) Avenue. Exclude the removal of any slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Velarde /Quint) 5. Demolition of dwelling and detached House 1 $ $ accessory structures at 14436 Garvey (Occupied) Avenue. Exclude the removal of any slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Quintinar) 6. Demolition of dwelling and detached House 1 $ $ accessory structures at 14442 Garvey (Occupied), Avenue. Exclude the removal of any slabs /foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Vinegas) 7. Demolition of dwelling and detached House 1 $ $ TOTAL OF BID ITEMS (LIST B) (WORDS) TOTAL OF BID ITEMS (LIST A & B) (WORDS) Bidder's Signature Company Agency reserves the right to delete some or all of LIST B, if relocatees are not out by the deadline date. Occupied dwellings are intended to be vacant in 45 days. However, should this not be the case, then we reserve the right to hold back and move in Phase III (but not a part of this project). UNIT BID ITEMS EXISTING UNIT COST TOTAL COST accessory structures at 14448 Garvey (Occupied) Avenue. Exclude the removal of any slabs/foundations. Cap the sewer at the street or backfi(1 any septic tanks or cesspools as' necessary. (Jimenez) 8. Demolition of dwellings and detached Large 1 $ $ accessory structures at 14420 Merced House Avenue. Exclude the removal of any (Occupied) slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Gonzales) 9. Demolition of dwellings and detached Large 1 $ $ accessory structures at 14426 Merced House Avenue. Exclude the removal of any (Occupied) slabs/foundations. Cap the sewer at the street or backfill any septic tanks or cesspools as necessary. (Murguia) TOTAL 46 (FIGURES) $ $ TOTAL OF BID ITEMS (LIST B) (WORDS) TOTAL OF BID ITEMS (LIST A & B) (WORDS) Bidder's Signature Company Agency reserves the right to delete some or all of LIST B, if relocatees are not out by the deadline date. Occupied dwellings are intended to be vacant in 45 days. However, should this not be the case, then we reserve the right to hold back and move in Phase III (but not a part of this project). IV. BIDDER'S SECURITY NOTE: If the Bidder desires to submit a bond with the proposal instead of cash, certified check, or a cashier's check, the following form shall be executed. KNOW ALL MEN BY THESE PRESENTS, That as Principal, an (Name of Bidder) (Name of Surety) as Surety, are held and firmly bound unto the CITY OF BALDWIN PARK, hereinafter called "CITY" in the sum of: Dollars ($ }, (not less than ten percent (10 %) of the total amount of bid) for the payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a bid to said City to perform all work required to complete the Project, which is described as Demolition of Improvements in the Sierra Vista Redevelopment Project Area- Project No. 99 -1; NOW, THEREFORE, if the bid of said Principal is awarded to Principal by said City, within the time and in the manner described in the Contract Documents for the Project, and for any reason Bidder does not enter into a written Contract on the form of "Agreement" bound with said Contract Documents and furnish the required bonds, one to guarantee faithful performance and the other to guarantee payment for labor and materials, Surety shall, forthwith, pay to the City the entire sum of this surety, and City shall be entitled to use said sum for the purposes authorized under the Public Contract Code and other applicable laws. If Principal shall properly and timely execute such Contract, this obligation shall be null and void; otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by said City, and by, said City, in such suit, judgement is recovered, the Surety shall pay all litigation costs incurred by, said City, including, but not limited to, actual attorney's fee incurred by City. SIGNED AND SEALED, this day of , 1999. (Seal) By: Signature Surety (Notarial) 12 V. BID SECURITY (NON - SURETY) NOTE: The following is to be used if cash a cashier's check or a certified check accompanies the proposal as the Bidder's Security. Accompanying the proposal submitted by, (Name of Bidder) for the Redevelopment Agency Proiect No. 99 -1 is cash or a certified cashier's check payable to the order of the City of Baldwin Park in the amount of dollars ($ ) which is submitted to meet the Bidder's Security requirements of the Contract Documents relating to the Project to which the Bidder's Proposal relates. The proceeds of this Bidder's Security shall be available for use by said City, in the manner provided in the California Public Contract Code, and other applicable laws, if the Bidder's Bid Proposal shall be accepted by the Redevelopment Agency of the City of Baldwin Park, and the undersigned Bidder shall fail, for any reason, to execute a Contract as offered by the City for the Project and furnish the insurance and bonds required by the City within the time specified in the Contract Documents for the Project. If the Bidder timely executes such offered Contract, this Bidder's Security shall be returned to the undersigned. Bidder 13 VI. CERTIFICATION WITH REGARD TO THE PERFORMANCE OF PREVIOUS CONTRACTS OR SUBCONTRACTS SUBJECT TO THE EQUAL OPPORTUNITY CLAUSE AND THE FILING OF REQUIRED REPORTS The Bidder ,proposed Subcontractor, hereby certifies that he/she has /has not participated in a previous Contract or subcontract subject to the equal opportunity clause, as required by Executive Orders 10925, 11114 or 11246, and that he /she filed with the Joint Reporting Committee, the Director of the Office of Federal Government Contracting or Administering Agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filing requirements. M Date: (Company) (Title) NOTE. The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor 941 CFR 60 -1.7 (b) (1), and must be submitted by bidders and proposed subcontractors only in connection with Contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60 -1.5. (Generally only Contracts or subcontracts of 510,000 or under are exempt.) Currently, Standard Form 100 (EEO -1) is the only report required by the Executive Orders or their implementing regulations. Proposed prime Contractors and subcontractors who have participated in a previous Contract or subcontract subject to the Executive: Orders and have not filed the required reports should note that 41 CFR 60.1.7; (b) (1) prevents the award of Contracts and subcontracts unless such Contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of .Labor. 14 VIL CERTIFICATE OF PARTICIPATION BY MINORITY BUSINESS ENTERPRISES IN SUBCONTRACTING The Bidder certifies that: A. l do not intend to subcontract any work on the Project. B. I do intend to subcontract portions of the work on this Project. In accordance with the provisions of Part Ill, "Requirements for Disadvantaged Business Enterprises" found in Appendix A, I have taken affirmative action to seek out and consider minority business enterprises for the portions of the work which are intended to be subcontracted and that such affirmative actions are fully documented in my records and are available upon request. In addition, I will take such affirmative action on any future subcontracting for the life of this Contract. NOTE.° The Bidder shall check Line A or Line B. If the Bidder does not check a line it will be deemed that the Bidder has checked Line A. The above certifications required by 23 CFR 230 as published in the Federal Register, Vol. 40, No. 211 - Friday, October 31, 1975. 15 aima a .. E Q7 E M z E O C cam.. C W 4 43 Ll.. O z QS C O .0 Lo {C] m C b U D m C U� U) Lu l � � I zil J Q Q U O O C U Q a _.a U- O Lu l =) U J Q C� z a° J � O� U) LL J Q G Li LL LU c� Q Q Q c!) C LU F-- F ui U LL Q Z � z O U Y O LL O z O IL U U) LLI L.l„I LJ.. c LLJ U LL i 3 O LLu C Q z i o a N " * v w c a a• � Q C w M N Y L y U 0— •� c, ru * fo m - L L . 3 N Q +� O CA in a u) o U O Q z O U J O 0 o Lu I a �l J Q O 0 El Iffl z O D z O Q w ❑ D � 0 I z LL O Q a w fl LL Co C O .P v C O U �x- a C z � 0,0 �-3 Q a� rr, y LL 7 U r cg LU C 6 O " Q7 LU � i O v U i] fl L -0 LU CC o : c LU d a7 U c LU E E L O �' U Cr Q ° c O o ~ LL O C (n N U) C 0 C O LU co m -0 r- u O LL v � U O � C y O C � fn X O C C 7 � Q C ai n z IX. LIST OF SUBCONTRACTORS In accordance with the Subletting and Subcontracting Fair Practices Act, California Public Contracts Code Section 4100 et seq., Bidder submits the following as the names, business addresses and description of work to be done of each subcontractor who will perform work or render service m the Bidder to complete the Project as described in the Contract Documents, if said work is an amount in excess of one - half 112 of one percent 1 % of the total amount of Bidder's Proposal. Name of Subcontractor Business Address/ Work to be and His /Her Phone Number Done by Subcontractor License Number 17 Signature of Bidder. or Officer of Bidder Title and Name of Person Name and status of Bidder (i.e., a natural person; or a full description of partnership, corporation or other legal entity) License Number 18 Business Address City, State Telephone Number X. BIDDER'S VIOLATION OF LAW/SAFETY (QUESTIONNAIRE In accordance with Government Code Section 1 43 1 0.5, the Bidder shall complete, under penalty of perjury, the following questionnaire: QUESTIONNAIRE Has the Bidder, any officer, principal or employee of the Bidder who has a proprietary interest in the business of the Bidder, ever been disqualified, removed, or otherwise prevented from bidding on or completing a federal, state or local government project because of violation of law or a safety regulation? YES NO If the answer is yes, explain the circumstances in the following space: NOTE., This questionnaire constitutes a part_of_ the Proposal and signature on the si nature portion of this Proposal shall constitute signature of this questionnaire. 19 XI. BIDDER'S DEBARMENT AND SUSPENSION CERTIFICATION In accordance with Title 49, Code of Federal Regulations, Part 29, the bidder under penalty of perjury,. certifies that except as noted below, he/she or any person associated therewith in the capacity of owner, partner, director, officer, manager: is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three years; does not have a proposed debarment pending; and has not been indicted, convicted, or had a civil judgement rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years. If there are any exceptions to this certification, insert the exceptions in the following space. Exceptions will not necessarily result in denial of award, but will be considered in determining bidders responsibility. For any exception noted above, indicate below to whom it applies, initialing agency, and dates of action. Note: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification. 20 Xfl. REFERENCES The following are the ;names and telephone numbers of three public agencies for which BIDDER has performed similar work within the past two years: 1. Name and Address of Owner Name and Telephone Number of Person familiar with Project $ $ Contract Amount Final Project Amount Type of Work Date Completed 2. Name and Address of Owner Name and Telephone Number of Person familiar with Project Contract Amount Final Project Amount Type of Work Date Completed 3. Name and Address of Owner Name and Telephone Number of Person familiar with Project Contract Amount Final Project Amount Type of Work Date Completed The following are the names, addresses and telephone numbers of all Brokers and Sureties 21 from whom BIDDER intends to procure insurance bonds: 2 The undersigned hereby authorizes and requests any person, firms or Corporation to furnish any information requested by the Local Public Agency in verification of the recitals comprising this declaration of Bidder's qualifications. (Name of Bidder) 22 XII1. AFFIDAVIT FOR CO- PARTNERSHIP FIRM STATE OF CALIFORNIA # )SS COUNTY OF LOS ANGELES) , being first duly sworn, deposes and says: That he is a member of the co- partnership firm designated as which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or for any other person. That he has been and is duly vested with authority to make and sign instruments for the co- partnership by who constitute the other members of the co- partnership. Subscribed and sworn to before me this day of 23 Signature W Signature of Officer Administering Oath (Notary Public) XIV. AFFIDAVIT FOR CORPORATION BIDDER STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES) That he is a of, being first duly sworn, deposes and says: a corporation which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 24 ,Signature 19 Signature of Officer Administering Oath (Notary Public) XV. AFFIDAVIT FOR INDIVIDUAL BIDDER STATE OF CALIFORNIA } )SS COUNTY OF LOS ANGELES) being first duly sworn, deposes and says: That he is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 25 _Signature 19 Signature of Officer Administering Oath (Notary Public) XVI. AFFIDAVIT FOR JOINT VENTURE STATE OF CALIFORNIA ] )SS COUNTY OF LOS ANGELES) That he is of, being first duly sworn, deposes and says: one of the parties submitting the foregoing bid as a joint venture and that he has been and is duly vested with the authority to make and sign instruments for and on behalf of the parties snaking said bid who are: That such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 26 _Signature 19 Signature of Officer Administering Oath (Notary Public) XVII. NON - COLLUSION AFFIDAVIT STATE OF CALIFORNIA ] )SS COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says that he or she is of In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on the behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note-.The above Noncoilusion Affidavit is part of the Proposal. Signing the proposal on the signature portion thereof shall also constitute signature of this Noncollusion Affidavit. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution. Name of Bidder Signature of Bidder Address of Bidder ALL SIGNATURES MUST BE WITNESSED BY NOTARY 27 (ATTACH APPROPRIATE JURATS) 28 XVII1. STATEMENT ACKNOWLEDGING PENAL AND CIVIL PENALTIES CONCERNING THE CONTRACTORS' LICENSING LAWS (Business & Professions Code § 7028.15) (Public Contract Code § 20103.5) I, the undersigned, certify that I am aware of the following provisions of California law and that I, or entity on whose behalf this certification is given, hold a currently valid California contractor's license as set forth below: Business & Professions Code § 7028.15: (a) It is a misdemeanor for any person to submit a bid to a public agency in order to engage in the business or act in the capacity of a contractor within this state without having a license therefor, except in any of the following cases: (1) The person is particularly exempted from this chapter. (2) The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 (now § 20103.5) of the Public Contract Code. (b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both. In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, "the price of the contract" for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed. (c) This section shall not apply to a joint venture license, as required by Section 7029.1. However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his or her individual licensure. (d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed contractors to render services within the scope of their respective practices. (e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a contractor who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before 29 awarding a contract or issuing a purchase order, verify that the contractor was properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a contractor who is :not licensed pursuant to this chapter. The amount of civil penalties, appeal,' and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, a contractor who is not licensed pursuant to this chapter is void. (f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. (g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or contractor and the board shall be deemed sufficient. Public Contract Code § 20103.5: (NOT APPLICABLE TO RDA PROJECTS) In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state. However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the agency that the records of the Contractors' State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors' State License Board. The agency shall include a statement to that effect in the standard form or prequalification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder. License Number: Class: Expiration Date: Date: Signature: 30 XXI. AGREEMENT This Agreement ( hereafter "Agreement ") is made and entered into by and between the City of Baldwin Park Redevelopment Agency, a general law city (hereafter "Agency ") and (hereafter "Contractor "). WITNESSETH: The parties hereto agree as follows: SECTION 1. Recitals. This Agreement is made and entered into with respect to the following facts: fa) That Agency has heretofore solicited sealed public bids for Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No. 99 -1 (hereafter "Project "); and (b) That Contractor has submitted a timely bid proposing to accomplish the work and material required for said Project; and (c) That the Redevelopment Agency has determined, in accordance with all applicable laws, that Contractor's said bid constitutes the lowest responsible bid and has awarded said bid to said Contractor; and (d) That Contractor is fully qualified to perform the work required to complete the Project, and has agreed to do so upon the terms set forth in this Agreement; and (e) That the Redevelopment Agency has determined that the public interest, convenience and necessity require the execution of this Agreement. SECTION 2. Contract Documents. The Contract Documents, are as set forth in Exhibit A hereto, which are incorporated herein by reference and made a part of this Agreement as though set forth in full. Any discrepancies or ambiguities between Contract Documents shall be resolved by the Redevelopment Project Manager. SECTION 3. Work. Contractor agrees to perform all work, and supply all material, necessary and convenient to cause the Project to be timely completed in accordance with the Contract Documents. SECTION 4. Change Orders. Change orders shall be approved only in accordance with the following: (a) City shall notify the Contractor of all pertinent data and a description of the addition or deletion; and fb) Contractor shall submit to City in writing, ten (10} days in advance, a quotation of the 32 increased price for items added, if any, or decrease for items of work proposed to be deleted. If the parties agree upon the terms of a change order, it shall be reduced to writing and executed by the parties hereto. Quotes for items of work added or credits for items of work "deleted shall be based upon the Contractor's Bid Proposal for the same or similar items of work set forth therein, provided such costs shall be adjusted to take into account any cost of living adjustment, based upon cost of living calculations issued for the Los Angeles-Ahaheim area by the U.S. Department of Labor. The method of payment for additional worst shall be made as provided in the Contract Documents. (c) No payment shall be made for any work not included and described in the Contract Documents unless a signed change order exists authorizing the same. SECTION 5. Term. This Agreement shall be in effect for a period of sixty (00) consecutive calendar days, commencing on November 4, 1999. The term may be extended by mutual agreement of the parties hereto, expressed in a written amendment to this Agreement. SECTION 6. Compensation. Contractor shall accept as full compensation for his/her services rendered hereunder in the amounts set forth in the Contract [Documents, together with any amount authorized by an approved change order. Contractor shall be entitled to progress payments in accordance with the Contract Documents. The Agency shall retain 10 % of the contract amount for a period of thirty -five (35) days after the Notice of Completion. SECTION 7. Warranty. The parties hereto represent and warrant to each other that the persons executing this Agreement on their behalf are fully authorized and empowered to enter this Agreement and that no consent or approval from any other person, group, or entity is necessary to the enforceability of this Agreement. SECTION 8. Binding Effect. This Agreement and each and every covenant, condition and term herein, shall be binding upon an inure to the benefit of the respective successors in interest to the parties to this Agreement. SECTION 9. Severability. If any term, condition or covenant of this Agreement, or the application hereof to any person or circumstance shall be invalid or unenforceable, the remainder of this Agreement, other than those paragraphs held invalid or unenforceable, shall be unaffected thereby and each remaining term, covenant or condition of this Agreement shall be valid and shall be enforced to the fullest extent permitted by law. SECTION 10. Indemnity. Contractor does hereby indemnify and hold the City, it's appointed and elected officials, agents and employees free and harmless from any claim, demand or judgement arising out of the activities of Contractor's officers, agents or employees in performing services pursuant to this Agreement. SECTION 11. Insurance. Notwithstanding the provisions of this paragraph relating to required insurance coverage, Contractor's indemnity obligation set forth in Section 10 of this Agreement 33 shall not be deemed satisfied solely by Contractor's compliance with this Section 11. At all times during the term or any extended term of this Agreement, Contractor shall maintain in force a policy or policies of liability insurance in minimum coverages, amounts and companies as approved by the Redevelopment Pi'oject Manager. Contractor shall maintain all insurance required by this Agreement, and by applicable law including, but not limited to, a policy of Workers' Compensation Insurance covering, all his /her employees or be self- insured with respect to such Workers' Compensation in accordance with the laws of the State of California. Certificates evidencing the existence of such insurance coverage shall be filed with the City prior to the effective date of this Agreement, and correct certificates shall be maintained on file with the City Clerk during the term hereof. Each such certificate shall bear endorsements naming the City, it's elected and appointed officers, agents and employees, as additional insured on all such policies of liability insurance. Each said certificate shall also provide that the policy to which it relates shall not be materially altered or terminated except after thirty days 30 notice to City. SECTION 12. Li uidated Damages. The parties agree that any delay in the completion of work required pursuant to this Agreement by Contractor will result in substantial damage to City. The parties also have agreed that the nature and extent of damage to City in the event of delay in completion of such work would be difficult if not impracticable to ascertain with any degree of accuracy. Accordingly, the parties have agreed that this provision for liquidated damages is reasonable and necessary. The parties have agreed, as a part of the bid process, that the sum of $1,000.00 per calendar day for each day's delay in the performance by Contractor of the work hereunder, is a reasonable sum as and for liquidated damages and shall not be deemed a penalty. SECTION 13. Compliance with all Laws. Contractor does hereby agree to comply with the Baldwin Park Municipal Code and all other applicable laws. SECTION 14. Amendment. This Agreement shall not be modified except by an agreement in writing signed by both parties. SECTION 15. Assignment. This Agreement shall not be assigned, in whole or in part, by Contractor, without the prior written consent of City. SECTION 16. Notices. All notices pursuant to this Agreement shall be in writing, and shall be given by personal service upon the person to be notified or by depositing the same in the custody of the United States Postal Service or its lawful successor, postage prepaid, addressed as followed: City: Redevelopment Project Manager Baldwin Park Redevelopment Agency 14403 East Pacific Avenue Baldwin Park, CA 91706 34 SECTION 17. Effective Date. The effective date of this Agreement shall be 1999. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. DATED: ATTEST: City Clerk DATED: 1999 By: Approve for Form: Agency Attorney 35 City: Redevelopment Agency Chairman Contractor 1999 EXHIBIT "A" ® NOTICE INVITING BIDS ♦ INSTRUCTIONS TO BIDDERS ♦ BIDDER'S PROPOSAL ♦ BIDDER'S SECURITY ® BIDDER'S SECURITY (NON- SURETY) ♦ CERTIFICATION WITH REGARD TO THE PERFORMANCE OF PREVIOUS CONTRACTS OR SUBCONTRACTS SUBJECT TO THE EQUAL OPPORTUNITY CLAUSE AND THE FILING OF REQUIRED REPORTS ♦ CERTIFICATE OF PARTICIPATION BY MINORITY BUSINESS ENTERPRISES IN SUBCONTRACTING ♦ BIDDER DBE INFORMATION ♦ LIST OF SUBCONTRACTORS ♦ BIDDER'S VIOLATION OF LAW/SAFETY QUESTIONNAIRE ♦ BIDDER'S DEBARMENT AND SUSPENSION CERTIFICATION ♦ REFERENCES ♦ AFFIDAVITS FOR CO- PARTNERSHIP FIRM, CORPORATION BIDDER, INDIVIDUAL BIDDER, JOINT VENTURE AND NON - COLLUSION ♦ STATEMENT ACKNOWLEDGING PENAL & CIVIL PENALTIES CONCERNING THE CONTRACTORS LICENSING LAWS ♦ NONLOBBYING CERTIFICATION FOR FEDERAL -AID CONTRACTS ♦ DISCLOSURE OF LOBBYING ACTIVITIES ♦ CONTRACT AGREEMENT ♦ CONTRACT BOND - CALIFORNIA FAITHFUL PERFORMANCE - PUBLIC WORK ♦ LABOR AND MATERIAL PAYMENT BOND - PUBLIC WORK (CALIFORNIA) ♦ INSURANCE CERTIFICATES ♦ "STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION ", 1997 EDITION, PUBLISHED BY BUILDING NEWS INC., KNOWN AS THE "GREEN BOOK ", INCLUDING BALDWIN PARK MODIFICATIONS THERETO ♦ SPECIAUTECHNICAL PROVISIONS ♦ FEDERAL REQUIREMENTS (APPENDIX A) ♦ GENERAL PREVAILING WAGES 36 XXII. CONTRACT BOND - CALIFORNIA FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we and as Principal, a Corporation organized under the laws of and duly authorized to transact business in the State of California are held and firmly bound unto the Baldwin Park Redevelopment Agency as Obligee, in the sum of 0 ), which is not less than one hundred (100 %) percent of the Contract amount, for payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. SIGNED, sealed and dated this day of , 1999. WHEREAS, the Principal and the Obligee have entered into a written Contract, hereinafter called the Contract, a copy of which is or may be attached hereto, Dated the day of 1999 for: Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No. 99 -1 NOW THEREFORE, the condition of the foregoing obligation is such that if the Principal shall well and truly perform and fulfill all of said Contract, and during the life of any guaranty required under the Contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of and all duly authorized modifications of said Contract that may hereafter be made, then this obligation shall be void; otherwise to remain in full force and effect. (SEAL) SURETY (SEAL) By Attorney-In-Fact 37 XXI11. LABOR AND MATERIAL PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: That we, as Principal and of and authorized to transact surety business in the State of California, as Surety, are held and firmly bound unto any and all materialmen, persons, companies or corporations furnishing materials, provisions, provender or other supplies used in, upon, for or about the performance of the work contracted to be executed or performed under the contract hereinafter mentioned, and all persons, companies or corporations renting or hiring teams, or implements, or machinery for or contributing to said work to be done, and all persons performing work or labor upon the same and all persons supplying both work and materials as aforesaid, in the sum of: Dollars, i$_.._.... ), which is not less than fifty (50 %) percent of the contract amount, lawful money of the United States of America, for the payment whereof, well and truly to be made, we hereby bind ourselves, our heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents. SIGNED, sealed with our seals and dated this day of 1999. The conditions of the foregoing obligation is such that, whereas the above bounden Principal has entered into a Contract, dated 1999, with to perform the following work to wit: Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No. 99 -1 NOW THEREFORE, if the above bounden PRINCIPAL, contractor, person, company or corporation, or his/her Sub- contractor, fails to pay for all or any materials, provisions, provender, or other supplies, or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor to persons named in Section 3181 of the Civil Code, thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor performed by any such claimant, including any amounts required to be deducted, withheld and paid over to the Franchise Tax Board from the wages of employees of the Contractor and his Sub - contractor pursuant to Section 18806 of the Revenue and Taxation Code, that the SURETY on this bond will pay the same, in an amount not exceeding the sum specified in this bond, AND ALSO, in case suit is brought upon this bond, a reasonable attorney's fee, which shall be awarded by the court to the prevailing party in said suit; said attorney's fee to be taxed as costs in said suit and to be included in the judgment therein rendered. This bond is executed for the purpose of complying with the laws of the State of California designated as Title 15, Chapter 7, "Works of Improvement ", commencing with Section 3426 of the Civil Code of the State of California and all amendments thereto, and shall insure to the benefit of any of the persons named in Section 3181 of the Civil Code of the State of California. (SEAL.) SURETY (SEAL) By: Attorney -In -Fact 38 BALDWIN PARK: MODIFICATIONS TO STANDARD SPECIFICATIONS FOR PUBLIC WORK CONSTRUCTION, 1997 EDITION XXIV. PART I - GENERAL PROVISIONS The work required to. b-e performed for the completion of the Project shall be performed in accordance with the Standard Specifications for Public Works Construction, 1997 Edition (hereinafter referred to as the "General Provisions"), insofar as the same applies to the Project, the Standard Plans of the City of Baldwin Park and the Contract Documents. For purposes of this Project, the following General Provisions are amended, as follows: SECTION 1. TERMS DEFINITIONS ABBREVIATIONS AND SYMBOLS Section 1 -2 DEFINITIONS: For the purpose of this Project, the following definitions shall apply to the exclusion of definitions contained in the "General Provisions ": Board. The Redevelopment Agency Board of the City of Baldwin Park Redevelopment Project Manager. The Redevelopment Project Manager of the City of Baldwin Park Owner /City. The City of Baldwin Park Section 1 -3 ABBREVIATIONS; The following abbreviations shall apply in addition to those abbreviations set forth in this Subsection, 1 -3: AAN American Association of Nurserymen AGC Associates General Contractors of America ASME American Society of Mechanical Engineers EIA Electronic Industries Association IEEE Institute of Electric and Electronic Engineers NEC National Electric Code SSS State of California Standard Specifications, latest edition - Department of Transportation SSPWC Standard Specifications for Public Works Construction, 1997 Edition at SECTION 5. UTILITIES The following section shall be added to this Subsection 5 -1: Section 5 -1. Location: Certain utility information is plotted on the Plan Sheets solely for the convenience of the Contractor. This information has been supplied to the awarding agency by the Utility companies maintaining facilities in this area. The awarding agency has made no independent investigation of the location or depth of such utilities as are noted on the Plan Sheets. The records used for plotting the existing utility facilities as well as the actual plotting may be inaccurate or incomplete and the awarding agency and its consultant make no warranties or guarantees, expressed or implied, as to the accuracy, either of such information, or the actual plotting of the utility locations on said Plan Sheets. The Contractor shall be responsible in all cases for searching all utility._ records and determining to his own satisfaction, the true location and depth of all utility facilities and that all meters and lines have been cut and capped ro erl . The following section shall be added to this Section 5: Section 5 -7. Utility Owner Identification: Utility owners who may have facilities which may affect the work are as follows: UTILITY COMPANY PHONE NUMBER CONTACT PERSON Valley County Water District (626) 338 -7301 Barbara Ware Southern California Edison Company (626) 303.8438 Cliff Lewis Southern California Gas Company (909) 335 -7756 Ed Davis General Telephone Company (626) 813 -4508 Jere deHart AT &T (909) 381 -7380 J.T. Yellish PacBell (818) 373 -5966 Phyllis Conner L.A. County Sanitation District (213) 699-7411 Charles O. Ryee United Cable Television (626) 961 -3622 Mike Pogue Valley View Mutual Water Company (626) 960 -2759 Cristel Campa San Gabriel Valley Water Company (818) 448 -6183 Luis Montenegro Municipal Water District (909) 392 -5137 Neil Soto M.T.A. (213) 244 -6949 City of Baldwin Park (626) 960-4011 Ext -254 Arjan Idnani The Contractor shall contact the Underground Service Alert (1- 800 - 422 -4133) at least 48 hours prior to the start of construction. When Sanitation District manholes must be adiusted, the work will be done by District personnel in conjunction with the Contractor, Contractor shall notify the District's Superintendent of Maintenance at 1213- 774 -727 Damage to any conduits, cables, water lines, sewer lines, or to any other utility structure due to neglect on the part of the Contractor to follow the instructions contained herein, shall be repaired by the affected utility company involved, at the Contractor's expense. 40 Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No. 99 -1 XXV, SPECIAL PROVISIONS 1. Scope of Work The work to be performed consists of furnishing all materials, equipment, tools, labor and incidentals required by the Plans, Specifications and Contract Documents. The general items of work include, but are not limited to those listed in the Proposals for List A and List B. 2. Location of Work The location of the work and its limits are at various locations on the 24 acre parcel north of the 1 -10 freeway along Big Dalton, Merced and Garvey Avenues as shown on the "Site Map„ 3. Time for Completion The Contractor shall complete all work required as a part of this project within forty- sixty 60 consecutive calendar days of the date stated in the Notice to Proceed. 4. Lictuidated Damages it is impractical and extremely difficult to fix the actual damages that may result from any delays in the completion of the work beyond the date agreed upon. It is therefore agreed that if all work under the contract is not completed on or before said "Official Date of Completion" as provided for in these Special /Technical Provisions, or within such extensions of time as may be granted by the Redevelopment Project Manager, the Contractor shall pay to the City the fixed amount of $250 per calendar day until the work is completed to the satisfaction of the Agency and accepted by the Redevelopment Project Manager. Al 7. Construction Schedule Prior to commencing any work, the Contractor shall submit to the Redevelopment Project Manager a Construction Schedule in accordance with the specifications. In the event that the Redevelopment Project Manager determines that the Schedule of Construbtion as submitted, is inadequate to ensure completion of the project in the stipulated time, or is not in accordance with the Specifications, the Redevelopment Project Manager will demand that the Contractor submit a new Schedule to ensure the proper and timely execution of the contract. 9. Liability lnsurance The liability coverages required for this project are as follows: Comprehensive General Liability Product /Completed Operations Hazard Comprehensive Auto Liability Contractual General Liability $1,000,000 $1,000,000 $1,000,000 $1,000,000 A combined single limit policy with aggregate limits in the amount of $2,000,000 will be considered equivalent to the required minimum limits. 10. Permits and Licenses Attention is directed to the provisions of Chapter 9 of Division 3 of the Business and Professions Code requiring contractors to be licensed. The Contractor, and all subcontractors, shall obtain a City of Baldwin Park Business License for the current calendar year, and all other necessary licenses as required by local, county and/or state ordinances. The Contractor shall bear all costs associated with procuring necessary licenses. No proposal will be accepted from any Contractor unless he /she is licensed in accordance with the laws of the State of California. The Contractor shall be a licensed Demolition and Asbestos Abatement Contractor per State of California guidelines. 11. Local Ordinances During the performance of the work under these Specifications and Special /Technical Provisions, the Contractor shall comply with all applicable ordinances, rules, regulations, standard specifications and all other lawful requirements of all public agencies having jurisdiction over the work. 12. Ri ht of Way Protection and Restoration of Existing Improvements and Landsca in Certain portions of the work are in close proximity to existing improvements such as buildings /other structures, fences, paved areas, driveways, sewers, other substructures, trees and other plantings. All said existing improvements shall be maintained in place and shall not be disturbed or damaged. 42 In subsection 7 -9 of the Standard Specifications "Protection and Restoration of Existing Improvements" delete the second paragraph and add the following: "The Contractor shall repair or replace all existing improvements inside or outside the rights -of -way which are not designated for removal (e.g. curb, gutter, sidewalk, driveway apron, fences, plantings, etc.). Existing Improvements which are damaged shall be replaced in kind and at least equal to the improvement which was damaged. Material shown or designated in the Special /Technical Provisions which is to be salvaged or used in the reconstructed work and which has been damaged or destroyed as a result of the Contractor's operations, shall be repaired or replaced by the Contractor at his/her expense. Repairs or replacements shall be at least equal to the existing improvements and shall match them in finish and dimension ". The Contractor shall not be entitled to the exclusive use of any public street or roadway during the performance of his work under the contract, and he shall conduct his operations so as not to interfere unnecessarily with business traffic, pedestrians and the authorized work of Utility companies or other agencies in the street or roadway rights -of -way. The Contractor shall not deposit excavated material, store equipment or construction materials within the street or roadway rights -of -way at any time. All compensation for moving, maintaining and restoring structures and improvements shall be included in the other items of work and no additional compensation will be allowed. 13. Contract Plans The location of the work and it's extent as shown on the Plans of Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No. 99 -1, the Standard Specifications and Special /Technical Provisions are a part of this project. The Specifications for the contract work show conditions as they are supposed or believed to exist by the City. The City does not warrant the completeness or accuracy of such information. It is the Contractor's responsibility to ascertain the existence of any conditions affecting the cost of the work which would have been disclosed by a reasonable examination of the site, in accordance with Section 2 -5 of the Standard Specifications. The Plans, Specifications and Special /Technical Provisions and other Contract Documents will govern the work. The Contract Documents are intended to be complimentary, cooperative and to describe and provide for a complete project. Anything shown on the Plans and/or in the Specifications and not mentioned in the Special /Technical Provisions, shall be as though shown or mentioned in all or both, whichever applies. 14. Precedence of Contract Documents If there is a conflict between Contract Documents, the document highest in precedence shall control. The precedence shall be: 43 1 . Proposal List A & List B 2. Permits from other agencies as may be required by law; 3. '_Plans; 4. 'Standard Plans; 5: .Standard Specifications; 6. Reference Specifications. Change orders, supplemental agreements and approved revisions to the Specifications will take precedence over the documents listed above. Detailed plans shall have precedence over general plans. When deemed necessary by the City, additional detailed plans will be furnished to the Contractor by the Redevelopment Project Manager during the progress of the contract work. The Contractor will be furnished with the necessary number of copies of the detailed plans and applicable specifications required for carrying out the work, by the Redevelopment Project Manager. 15. Certificates of Compliance and /or Test Results The Contractor shall submit Certificates of Compliance and /or Test Results for any and all items of material in every case where such Certificates and/or tests are required in the Specifications. All costs associated with the testing of material shall be paid by the Contractor. 16. Lines and Grades The Contractor shall preserve all bench marks, monuments, survey marks, centerline ties and stakes and, in case of their impending removal or destruction by his /her operations he /she shall be responsible for notifying the Redevelopment Project Manager prior to their removal. Failure to provide such notification will result in the Contractor being liable for all costs associated with their replacement. The City shall provide for construction staking required to complete the project and restore centerline ties. Staking shall be provided at the Contractor's request. Forty- eight (48) hour notification is required. Upon installation of staking the Contractor shall be responsible for preserving the information. Any costs incurred for restaking shall be borne by the Contractor. 19. Non- Comolying Work Neither the Final Certificate of Payment nor any provision in the Contract Documents shall constitute an acceptance of work not done in accordance with the Contract Documents or relieve the Contractor of liability in respect of any express warranties or responsibilities for faulty materials and/or workmanship. 20. General Warranty 44 21. Notification The Contractor shall notify the City of Baldwin Park and the Owners of all utilities and substructures, not less than 48 hours prior to commencing work. The following list of names and telephone numbers is intended for the convenience of the Contractor and is not guaranteed to be complete or accurate: City of Baldwin Park Rick Forintos Los Angeles County Sanitation District Mr. Charles 0. Ryee Southern California Edison Cliff Lewis Valley County Water District Tom Mortenson, Superintendent 45 (626) 960 -4011 Extension 253 (213) 699 -7411 (626) 303 -8438 (626) 556 -5990 General Telephone Company (626) 813 -4508 UCT (626) 961 -3622 Operations Supervisor Underground Service Alert (804) 422 -4133 M.T.A. (213) 244 -6949 22. Contract Bonds The Faithful Performance and Labor and Material Bonds shall remain in force until thirty -five (35) days after the date of recordation of the Notice of Completion. The Contractor shall provide the following supplemental information for each Bond as required herein: a. Surety Company or Agency name providing the Bond; b. Name of the Agent; c. The business address of the Surety company and/or Agent; d. The business telephone number of the Surety and /or Agent. 23. Disputes 23 -1 General: All disputes arising out of or in relation to this contract shall be determined in accordance with this Section. As provided in Section 5 of the Contract Agreement, the Contractor shall pursue the work to completion in accordance with the instructions of the Redevelopment Project Manager notwithstanding the existence of any question or dispute. 23 -2 Changes and Time Extension: At any time during the pendency of the work, the Contractor may make written application to the Redevelopment Project Manager for changes in accordance with Section 3 of the Standard Specifications hereof or extensions of time in accordance with Section 6 -6 of the Standard Specifications hereof. The Redevelopment Project Manager shall make recommendations in writing to the Redevelopment Agency /Attorney as.deemed necessary concerning such requests and the Contractor or his/her authorized representative may appear and be heard by the Redevelopment Agency /Attorney with respect to any such application. The Redevelopment Agency /Attorney may accept or reject the recommendation of the Redevelopment Project Manager, or make any modification if deemed appropriate. if the Contractor is not satisfied with the action of the Redevelopment Agency /Attorney on any such application, he/she shall file a written protest with the Redevelopment Project Manager within fifteen (15) calendar days following such determination by the Redevelopment Agency /Attorney. Failure of the Contractor to file such written protest shall be deemed a waiver of any objections to the Redevelopment Agency /Attorney's determination. 23 -3 Other Disputes: Except as provided in Paragraph 23 -2 hereinabove, any and 46 all disputes during the pendency of the work shall be resolved by the Redevelopment Project Manager, and the Contractor shall comply with the Redevelopment Project Manager's instructions. If the Contractor is not satisfied with any such resolution by the Redevelopment Project Manager, he /she shall file a written' protest with the Redevelopment Project Manager within fifteen (15) calendar da s after receiving written notice of the Redevelopment Project Manager's decision. Failure of the Contractor to file such written protest shall be deemed a `waiver of any objections to the Redevelopment Project Manager's decision. 23 -4 Determination by Redevelopment Agency /Attorney: The Redevelopment Project Manager shall retain all written protests filed pursuant to paragraph 23 -2 or 23 -3; and, upon completion of the work, shall submit all such protests to the Redevelopment Agency /Attorney, together with a copy of the Redevelopment Project Manager's prior written decisions, for consideration by the Redevelopment Agency /Attorney at the time of consideration of final acceptance of the work. The Contractor or his /her authorized representative may appear and be heard by the Redevelopment Agency/Attorney concerning any such protests. In connection with acceptance of the work and final payment under the contract in accordance with paragraphs above, the Redevelopment Agency/Attorney shall make it's determination with respect to each protest filed with the Redevelopment Project Manager. The decision of the Redevelopment Agency/Attorney shall be final. 23 -5 Scope of "Defined Claims ": In accordance with Public Contract Code Section 20104, and for the purposes of Paragraphs 23 -6 and 23 -7 only, the term "'Defined Claim" shall mean a separate demand by the Contractor to the Owner, of or with a value of $25,000 or less, for any of the following: a) a time extension; b) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to the Contract Documents and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to or c) an amount the payment of which is disputed by the Owner. 23 -6 Resolution of Claims Other Than "Defined Claims ": The provisions of this paragraph 23 -6 shall apply to all claims that are not "Defined Claims" as such term is defined in paragraph 23 -5 (i.e. claims that are in excess of $25,000). 23 -6 -1 Written Claim: If the Contractor is not satisfied with any action by the Redevelopment Agency/Attorney to resolve the protest of any claim other than a "Defined Claim," he /she shall file with the Redevelopment Agency /Attorney, within fifteen 15 calendar days after such determination, a written claim which shall comply with the requirements for a claim under Division 3.6 of Title 1 (commencing with Section 810) of the California Government Code. The Redevelopment Agency/Attorney shall take action . with respect to any such claim as provided in Division 3.6 of Title 1 of the Government Code. Denial of such a claim by the Redevelopment Agency/Attorney shall be a prerequisite to the institution of any legal proceedings challenging the action of the Redevelopment Agency/Attorney. If the Contractor fails to file a claim within the time specified herein, he /she shall be deemed satisfied with the action of the Redevelopment Agency/Attorney with respect to his /her protests, and such failure to file a claim 47 shall be deemed to be a waiver of all claims and demands arising out of or relating to this contract. 23 -6 -2 Limitation Period: Demand for Arbitration of any claim other than a "Defined Claim" shall be served upon the Owner within the time limits set forth in Division 3.6 of the'California Government Code for commencement of legal proceedings against a local public agency. 23 -6 -3 Arbitration: Except as provided to the contrary herein, arbitration of any claim other than a "Defined Claim" may be initiated by the Contractor and shall be conducted in accordance with the provisions of the California Code of Civil Procedure Sections 1280, et seq. The parties hereto agree that there shall be a single neutral Arbitrator who shall be selected in the following manner: 1) The Demand for Arbitration shall include a list of five names of persons acceptable to the Contractor to be appointed as Arbitrator. The Owner shall determine if any of the names submitted by the Contractor are acceptable and, if so, such person will be designated as Arbitrator; 2) In the event that none of the names submitted by the Contractor are acceptable to the Owner or if for any reasons the Arbitrator selected in Step 1 is unable to serve, the Owner shall submit to Contractor a list of the five names of persons acceptable to the Owner for appointment as Arbitrator, who shall in turn have ten (10) working days in which to determine if one such person is acceptable; 3) If after Steps 1 and 2 the parties are unable to mutually agree upon a neutral Arbitrator, the matter of selection of an Arbitrator shall be submitted to the Los Angeles County Superior Court pursuant to the Code of Civil Procedure Section 1281.61. 23 -7 Resolution of "Defined Claims ": Pursuant to Sections 20104 et seq., of the Public Contract Code, the provisions of this paragraph 23 -7 shall apply to all "Defined Claims" as such term is defined in paragraph 23 -5 (i.e., claims that are in the amount of $25,000 or less). 23 -7 -1 Filing and Response to "Defined Claim": The "Defined Claim" shall be in writing. Include the documents necessary to substantiate the "Defined Claim ", and file with the Owner on or before the date of the final payment for the work. 23- 7 -1 -1: If the "Defined Claim" is less than $10,000, the Owner shall respond in writing to the "Defined Claim" within 45 calendar days of it's receipt; or the Owner may request in writing within 30 calendar days of receipt of the "Defined Claim " any additional documentation supporting the "Defined Claim" or relating to defenses or claims the Owner may have against the Contractor, and in such event, the Owner's response shall be submitted to the Contractor within the later of 15 working days after the receipt of the further documentation or the time taken by the Contractor in producing,the additional information or re nested documentation. 23- 7 -1 -2: If the "Defined Claim" is over $1 0,000, the Owner shall respond in writing to the "Defined Claim" within 60 calendar days of it's receipt; or the Owner may request in writing within 45 calendar days of receipt of the "Defined Claim" any additional documentation supporting the Defined Claim or relating to defenses or claims the Owner may have against the Contractor, and in such event, the Owner's response shall be submitted to the Contractor within the later of 30 48 working days after the receipt of the further documentation or the time taken by the Contractor.in rodwc J ng the additional information or requested documentation. 23 -7 -2 Meet and Confer Regarding the "Defined Claim ": If the Contractor disputes the Owner's written response or if the Owner fails to respond within the prescribed time to the "Defined Claim ", the Contractor may notify the Owner in writing within 15 working days, and demand an informal conference to meet and confer for settlement!of the issues in dispute. Upon receipt of the demand, the Owner shall schedule a meet and confer conference within 30 calendar days. If the claim or any portion thereof remains in dispute following the meet and confer conference, the Contractor may file a claim pursuant to Government Code Section 900, et seq. For purposes of this paragraph 23 -7, the running of the period of time within which a claim must be filed shall be totaled from the time the Contractor submits a "Defined Claim" until the time such "Defined Claim" is denied, including any period of time utilized by the meet and confer conference. 23 -7 -3 Procedures for Civil Actions Filed to Resolve "Defined Claims ": The following procedures shall apply to any civil action filed pursuant to this paragraph 23 -7: 23 -7 -3 -1 Non- Binding Mediation: Within 60 days, but no earlier than 30 days following the filing of responsive pleadings, the court shall submit the matter to non - binding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator and shall commence within 30 days of the submittal and shall be concluded within 15 days from the commencement of the mediation, unless a time requirement is extended upon a good cause showing to the court. 23 -7 -3 -2 Judicial Arbitration: If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Section 1141 .10, et seq., of the Code of Civil Procedure, notwithstanding the Code of Civil Procedure Section 1 141.1 1. The civil discovery procedures of the Code of Civil Procedure Section 2016, et seq., shall apply, consistent with the rules pertaining to judicial arbitration. In addition to the provisions of the Code of Civil Procedure Section 1141 . 10, et seq., aj arbitrators shall, upon stipulation of the parties, be experienced in construction law, and b) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees, also pay the attorneys` fees on appeal of the other party. 23 -7 -3 -3 Interest on Award or Judgment: In any suit filed pursuant to paragraph 23- 7 -3 -2, the Owner shall pay interest at the legal rate on any arbitration award or judgment, which interest shall begin to accrue on the date that the suit is filed in a court of law. 24. flours of Inspectors Should the Contractor elect at anytime or from time to time to conduct his/her operations or any regular shift more than eight 8 hours in any..one..day, or more 49 than forty (40) hours in any week, or on any Saturday, Sunday or Holiday, the Contractor, shall bear the cost to the City of a premium or overtime pay to the inspector or inspectors, as a consequence of such operations. In no case shall work commence before 7:00 a.m. or extend beyond 5:00 p.m. Said premium or overtime pay shall be that portion which is in addition to their regular pay on a straight time hourly basis. Monthly statements covering such premium or overtime pay shall be available to the Contractor and payment shall be deducted from the final payment for the work performed under the contract. 25. Project Site Completion The Contractor shall keep the site clean, control dust (provide water truck as required) from construction operations, provide sanitation for workers and control air pollution from construction operations in accordance with Section 7 -8 of the Standard Specifications. After demolition, the-Contractor at their expense shall place a 6 foot chain link fence to secure the property from the public for safety purposes. Upon completion of the work and before the final inspection, the Contractor shall, at his own cost, satisfactorily dispose of, or cause to be disposed of, all weeds, buildings, rubbish, unused materials, concrete forms and other equipment used during the construction of the improvements. In the event that the Contractor fails to perform this final cleanup, the City may remove and/or dispose of the articles of materials at the Contractor's expense. No oil or grease material shall be left on the site at project completion. Add to Subsection 7 -8.1 of the Standard Specifications "Cleanup and Dust Control" the following: "No separate payment will be made for any work performed or material used to control dust resulting from the Contractor's performance of the work, or by public traffic, either inside or outside the public rights -of -way." Demolition of Improvements in the Sierra Vista Redevelopment Project Area, Project No- 99 -1 XXVI. TECHNICAL PROVISIONS 1. Traffic Control, Public Safety and Convenience Traffic control, construction signing and traffic maintenance shall comply with the provisions of Subsection 7 -10 of the Standard Specifications, Subsection 56 -2 of the Caltrans Standard Specifications, and the current requirements set forth in the "Manual of Traffic Controls for Construction and Maintenance Work Zones" published by the Department of Transportation, State of California, the traffic control plans and these Technical Provisions. Demolition and asbestos shall be Public Convenience 50 At least ten (10) calendar days prior to commencing work, the Contractor shall submit a dumping /routing construction schedule to the City for approval. Based on the construction schedule, the Contractor will notify residents, and businesses of the proposed work and post temporary "NO PARKING" signs at no cost to the City. Signs shall be posted at all intersections, and on each side of the street a maximum of 200 feet between signs. Signs may be attached to existing poles or street light standards. When necessary the Contractor shall furnish posts. The "NO PARKING" signs shall be in place not less than twenty -four (24) hours prior to performing the work; therefore a request for changes in the schedule requiring additional posting shall be submitted by the Contractor for approval by the Engineer at least forty -, eight (4$)_ hours prior to overlaying the street. 51 Protection of Work and Public The Contractor shall take all necessary measures to protect work and prevent accidents during any and all phases of the work. The Contractor shall repair all damaged overlay as a result of vandalism(i.e. vehicle tracks, footprints, writing, etc.) If deemed necessary by the City, the Contractor shall repair the defective area in accordance with these special provisions. Existing seed limit si ns shall be covered during the entire construction period. Traffic Maintenance The Contractor shall be responsible for handling vehicular and pedestrian traffic in accordance with Subsection 7 -10 of the Standard Specifications and these Special Provisions. The Contractor shall prepare all necessary traffic control plans prior to commencement of any work and submit to the City for approval prior to the pre - construction conference. The traffic control plans shall be prepared by a licensed Traffic Engineer and shall show: 1. Existing and temporary lane lines. 2. Dimensions of the work zone and street improvements. 3. Advance warning signs on the street being renovated and all intersecting side streets. 4. Delineators. This plan shall indicate the sequence of Lanes or portions of lanes being closed for each phase. The traffic control plans shall indicate the travel plan for each phase of construction. The traffic control plans shall state: 1. That the plan will conform to the "Manual of Traffic Controls for Construction and Maintenance Work Zones". 2. Emergency contact person and phone number. 3. Minimum lane widths and minimum clearance to obstructions. The Contractor shall cooperate with the City Engineer relative to handling traffic through all work areas and shall make his own arrangements relative to keeping the working area clear of parked vehicles and maintaining clear access to driveways. Restrictions on Closure of Streets and Traffic Lanes The Contractor shall conduct ail operations so as to provide reasonable access to the adjoining properties and have no greater length or quantity of work under 52 construction that can be properly prosecuted, with a minimum of inconvenience to the public.' 53 APPENDIX A GENERAL. PREVAILING WAGES The City of Baldwin, Park hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin consideration for an award. In accordance with the provisions of Division 2, Part 7, Chapter 1 of the California Labor Code, the California Department of Industrial Relations has established the general prevailing rates of per diem wages for each craft, classification and type of work needed to execute contracts for public, works and improvements. The per diem wages published at the date the contract is advertised for bids shall be applicable. Copies of the prevailing rate of per diem wages are on file in the (local agency address), and such copies will be made available to any interested party upon request. Future effective wage rates which have been predetermined are on file with the Department of Industrial Relations, are referenced but not printed in said publication. The new wage rates shall become effective on the day following the expiration date and apply to this contract in the same manner as if they had been included or referenced in this contract. Furthermore, the current Federal General Wage Determinations for this project as predetermined by the Secretary of Labor are set forth in these special provisions. If there is a difference in the Federal minimum wage rates and the California Department of Industrial Relations for similar classifications of labor, the contractor and their subcontractors shall pay not less than the higher wage rate. The wage rate for any classification not listed by the Federal Department of Labor or the California Department of Industrial Relations, but which may be required to execute the proposed contract, shall be in accord with specified rates for similar or comparable classifications or for those performing similar or comparable duties, within the agencies determinations. EM i REDEVELOPMENT AGENCY BALDWIN P � A , R , K TO: Redevelopment Agency Board Members FROM: Ralph Nunez, Acting CE DATE: October 6, 1999 �(cRA -A NDA CT - 6 1999 ITEM NO. '® MEMORANDU . SUBJECT: Landbanking and Purchase of Murgia Property in the 24 Acre Project PURPOSE To inform the Board that we are now prepared to close escrow on October 13, 1999 and would like final approval to proceed. BACKGROUND: The property is located at 14426 Merced Avenue in the 24 acre project. Escrow instructions have been signed by all parties with approval of the title report and with no unusual encumbrances. The purchase price is all cash at $425,000 and consistent with the Lea and Associates appraisal. DISCUSSION: Escrow is ready to close and funds must be ordered in order to close on time. RECOMMENDATION Recommend approval to purchase per the approved escrow instructions and for Finance to issue a check payable to Premium Escrow. Prepared By- 1 Richard E. Forintos, Redevelopment Project Man e i Attachment -Site Map Wplcommom/sys2 Receives(; 9/21/99 3:44PM; ' 818 242 8372 -> ,CITY OF SALOWIN -PARK; Fage FATCOLA MAJOR PROJEX 818 242 8372 09/21 '99 16:24 NO.201 02/02 CO Z ,v mm �I NNz rya x eb / �I t rl /S 0 �r / xi u2 {r�� sN A x !g ri ,$ ,�G r, 'e'e K .off V,S ti ♦'' /°` 45 U ♦ � AI V Ts1Q fop Bmx W ql O7 de% AUTO- O060- 0O037149 DvTcrip ion: 8460.7 Page 1 of 1 Comment: t CITY OF BALDWIN PARK BALD IN P -A - R, K TO: Redevelopment Agency Board / FROM: Steve Cervantes, Community Development Director DATE: October 6, 1999 CRA AGENDA STAFF REPO g ITEM N0." SUBJECT: Conceptual Review by the Redevelopment Agency for a proposed water vending machine located in the parking lot of Taco Ready Restaurant; Location: 13621 Francisquito Avenue; Applicant: Joe Garrett representing Watermill Express. PURPOSE This report requests conceptual review by the Redevelopment Agency for a proposed water vending machine located in the parking lot of Taco Ready Restaurant. This property is located within the Sierra Vista Redevelopment Project Area and the project area plan requires that any new construction be reviewed and approved by the Redevelopment Agency prior to the issuance of any entitlements. BACKGROUND/DISCUSSION Plans have been submitted by Joe Garrett representing Watermill Express for a proposed water vending machine on a property which is within the Sierra Vista Redevelopment Project Area. The existing property is rectangular in shape and contains approximately 22,696 square feet (.52 acres). There are approximately 27 parking spaces which are utilized by the existing 1,600 square foot Taco Ready Restaurant. The current zoning of the property is C -2, General Commercial, which does permit vending machines as an accessory use. Three parking spaces will be deleted if the Agency approves the vending machine, however, the property provides parking in excess of what the City's Zoning Code requires for a restaurant. In July 1991, the City Council adopted Design Guidelines for Commercial and Industrial Development within the Sierra Vista Redevelopment Project Area. The purpose of these guidelines is to further redevelopment efforts and improve the City's image through the promotion of high quality design and more orderly development. Additionally, the guidelines encourage integration of the physical architectural element with the streetscape and to visually screen undesirable elements such as storage, loading, and refuse collection from the view of access streets, freeways and adjacent properties. It is staff's opinion that the proposed water vending machine's architecture style does not meet the intent of the adopted guidelines which has a Spanish Mediterranean theme. This theme is evidenced by not only the Taco Ready Restaurant (which is the same site as the Staff Report to the Redevelopment Agency Board October 6, 1999 SUBJECT: Conceptual Review-13621 Francisquito Avenue Page 2 proposed vending machine), but also the existing Target shopping center across Francisquito Avenue. RECOMMENDATION Staff recommends that the Redevelopment Agency approve one of the following options: 1) Conceptually approve the existing vending machine with the understanding that the structure will be redesigned to be compatible with the existing architecture (Spanish Mediterranean Theme) of the surrounding structures (Taco Ready and Target); or 2) Conceptually deny the proposed water vending machine as presented, or 3) Conceptually approve the proposed water vending machine as presented. ATTACHMENTS *Vicinity Map *Site and Elevation Plans `Design Guidelines for the Sierra Vista Redevelopment Project Area REPORT PREPARED BY: Amy L. Harbin, Assistant Planner Conceptual Review " Address: 13621 Francisquito Avenue Date: October 6, 1999 Not to Scale Wateirmill Express 'VENr)XNG MACHINE 3P MiNE�'1E NGAI NELiG {µ4ptE19N52 0 �1 G an nm m� oa U m 6n Fv N E � y iy N V s� M10 q� Y I 6''�v -7Jak'u)-1';? .(— f "d DESIGN GUIDELINES.FOR COMMERCIAL ANI) INDUSTRIAL DEVELOPMENT WITHIN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA I DESIGN GUIDELINES FOR COMMERCIAL AND INDUSTRIAL DEVELOPMENT WITHIN THE SIERRA VISTA REDEVELOPMENT PROJECT AREA PREPARED BY: Planning Division Department of Community Development City of Baldwin Park JULY 1991 TABLE OF CONTENTS Page No. 1.0 INTRODUCTION 1.1 Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1.2 Relation to the General Plan and the Project Area Plan ..................... 1 1.3 Relation to the City's Zoning Code .............1 1.4 Applicability .... ..............................2 1."5 Implementation - Basis for Project Approval .... 2 1.6 Design Guideline Goals .........................3 1.7 Introductory Guidelines ........................4 2.0 SITE PLANNING GUIDELINES 2.1 Overa l l Concept . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 2.2 Building setback and Orientation ............... 5 2.3 Vehicular Circulation and Parking...... /7 w • w • • • . . 6 2.4 Pedestrian Circulation .........................8 2.5 outdoor Storage and service Areas ..............8 2.6 Buffers ......................................... 10 2.7 Freeway Frontage Properties ...................11 2.8 Alley Access ..... .............................11 3.0 BUILDING ARCHITECTURE DESIGN GUIDELINES 3.2 3 . 1 Overall Concept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Height and Ma s s ing . . . . . . . . . . • . . ■ . . . . . . . . . . . . . • 12 3.3 Building Articulation - Building Facade....... 13 3.4 Colors and Materials ..........................15 3.5 Freeway Frontage Properties ................... 16 3.6 Commercial Properties .........................16 4.0 LANDSCAPE ARCHITECTURE DESIGN GUIDELINES 4.1 Overall Concept........ .....................17 4.2 xer i s Cape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . is 4.3 Planting Locations and Type ...................19 4.4 - Site Furniture.... ..............22 4.5 Walls Y1 a l i s and Fences . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . 22 4.6 Lighting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 4.7 Freeway Frontage Properties ...................24 4.8 Commercial Properties .........................24 5.0 SIGNAGE DESIGN GUIDELINES 5.1 Overall^ Concept .. .............................25 5.2 Location and orientation ......................25 5.3 Size ............. .............................26 5.4 Type `• Materials . .............................26 L 1.0 INTRODUCTION 1.1 Purpose The design guidelines contained in this document represent but one tool in implementing the goals of the City's General Plan, the Sierra Vista Redevelopment Project Area Plan, and the City's Design Review Process as established by the Municipal Code. Simply stated, the purpose of these guidelines is to further redevelopment efforts and improve City image through the promotion of high quality design. Rather than risk further degradation of the Sierra Vista Redevelopment Project Area ( "Project Area ") through poor quality design, it is anticipated that these Design Guidelines will encourage more appropriate design solutions, and thereby improve the Project Area's desireability as a place to work, shop, and invest. 1.2 Relation to the General Plan and the Project Area Plan This document is especially relevant to the goals and objectives of the General Plan and the Project Area Plan, as a primary goal of the City is to eliminate blighting conditions Within its commercial and industrial areas. A number of the Project Area's blighting influences have been attributed to inferior design, and it is generally held that design affects the image and character of an area. Additionally, the General Plan has established a policy of providing for a zoning implementation program that will effectively carry out the City's land use goals, thereby supporting the Design Guidelines' adoption and use. The Project Area Plan also authorizes the adoption of development regulations as deemed necessary to encourage proper development within the Project Area. 1.3 Relation to the City's Zoning Cade Baldwin Park's Zoning Code has established the Design Review process as one component of its regulatory system, the intent of which is to promote and enhance good design and site relationships in order to provide for more orderly development within the City. The overriding design principle as established by the City's Zoning Code (Section 17.52.050) is as follows: " to integrate the physical architectural element with the streetscape and to visually screen undesireable elements such as parking, storage, loading, refuse collection, and similar areas from the view of access streets, freeways, and adjacent properties." While guided by this general design principle, a more detailed set of design guidelines is nonetheless necessary to describe, clarify and expand upon appropriate design solutions, as well as provide a more substantial basis for the design review of project proposals. The City's Zoning Code specifically states = that the City Council may adopt design review guidelines, upon the recommendation of the Planning Commission and the City _ staff. 1.4 Applicability These design guidelines are applicable to all new commercial and industrial construction within the Project Area, for which Design Review is a mandatory step in the approval process as established by the City's Zoning Code. This shall be interpreted as applying to the following: 1.4.1 The construction of any non - residential building or structure requiring a building permit and which is located upon a commercially or industrially zoned property. 1.4.2 The • exterior alteration of any non - residential building or structure requiring a building permit and which is located upon a commercially or industrially zoned property. Alteration of the building exterior shall comply with the Design Guidelines relative to exterior facade treatment, on -site landscaping, or other pertinent items as stipulated by the Design Review Committee (DRC). 1.4.3 The construction or exterior alteration of any sign requiring a sign permit application and which is associated with a non - residential property or building. 1.5 lunplementation - Basis for Project Approval The City's Design Review process represents the basis for approval or denial of a design proposal, and no building permits can be issued until a project has received approval from the City's Design Review Committee. A more complete description of the ]Design Review process is provided as an attachment to the City's Design Review /Plan Review application form, and within the City's Municipal Code (Section 117.52). 2 The Design Review Committee will evaluate a project proposal on the following basis: 1.5.1 Architectural design and aesthetic quality. 1.5.2 Compatability of design with adjacent land uses. 1.5.3 Conformance with adopted guidelines. _ Decisions of the Design Review Committee are appealable to the the City's Planning Commission, whose decisions may in turn be appealed to the City Council. 1.6 Design Guideline Goals 1.6.1 Improve the quality of design within the Project Area, and thereby improve area image; prevent the most harmful design practices. 1.6.2 Provide standards and guidelines for appropriate development patterns and improved standards of appearance. 1.6.3 Assist developers and project designers in understanding and identifying design opportunities and constraints at the earliest stages of development. 1. 6.4 Provide criteria for.` the evaluation of design proposals; criteria readily available to the general public, developers, project designers and decision making bodies to include the Design Review Committee, Planning Commission and City Council. 1.6.5 Eliminate random development patterns and establish site planning and design relationships between new development on neighboring properties. 1.6.6 Improve the visual quality of a site and surrounding area through aesthetically pleasing site planning, building design, landscape architecture, and signage. 1.6.7 Mitigate the negative impacts and sights associated with a use through effective site placement, screening, and buffering techniques. 1.6.8 Establish the character of the freeway corridor as an attractive and viable center of commerce. 1.6.9 Improve the pedestrian environment. 3 1.7 Introductory Guidelines 1.7.1 It is encouraged that licensed design professionals be hired to prepare development plans so as to ensure that the intent and requirements of the Design Guidelines are fulfilled. All persons involved in project design, including architects, engineers, landscape architects, and site planners should be consulted at the earliest stages for a coordinated development proposal. 1.7.2 Furthermore, it is not the intent of the Design Guidelines to stifle creativity or the creative process. Deviations from specific guidelines will be considered by the DRC, and must exhibit a superior approach to fulfilling the goals and objectives of the Design Guidelines. In addition, consideration may be given to unusual sites or circumstances where compliance with specific guidelines does not represent a feasible solution. 1.7.3 Where adjacent properties have not been developed according to the intent and requirements of these Design Guidelines, it is incumbent upon a project to establish the general character for future development. Compatability of design is required among those properties developed in substantial compliance with the Design Guidelines. 4 2.0 SITE PLANNING GUIDELINES 2.1 Overall Concept Objective: Consider all factors involved in designing an efficient and coordinated site plan. Among these factors are: building location and orientation; circulation patterns and parking; siting of outdoor storage and service areas; and landscaping. Also, consider a project's relationship to adjacent properties in creating a unified development pattern for the surrounding area. Build continuity in site layout and building location. 2.1.1 Lot assembly is encouraged as it provides greater opportunity to create efficient master planned projects in conformance with the intent and standards of the design guidelines. 2.1.2 Establish site planning relationships between adjacent properties. a. Building location, as well as the siting of parking and landscape areas, should be compatible with surrounding development. ,1 b. Give consideration to. how future neighboring developments, based on' existing lot patterns, could relate to the proposal. 2.1.3 As far as is feasible, design a project which functionally integrates with adjacent properties. < a. Provide for reciprocal access easements and common drives. b. Provide for common perimeter landscape planters. 2.2 Building Setback and Orientation Objective: Uniform building setbacks and orientation represent an effective means of establishing compatible development patterns among neighboring properties. Contribute to an attractive street scene, and consistently orient buildings and building, entrances along the public right -of -way. 2.2.1 Avoid random and irregular building relationships; arrange buildings to create a sense of unity and overall harmony. 5 DISCOURAGED ENCOURAGED 2.2.2 Buildings should be aligned along or near streetside setback lines (as established by the City Zoning Code), generally providing for not more than a single row of parking between a streetside setback line and the building. A greater building setback will be considered for large lots, for instance, lots greater than two (2) acres in size. 2.2.3 Approximate the streetside setbacks of adjacent properties; as this will ultimately establish a consistent image along; the length of the street. Nonetheless, minor deviations in streetside setbacks are encouraged. 2.2.4 .Orient buildings toward the primary street frontage. In this regard, direct the main entrance or entrances toward the street. 2.2.5 As far as is feasible, site buildings so as to screen parking and unsightly scenes and activities from public view, and from residentially zoned properties. V DISCOURAGED ENCOURAGE1 iin- 2.2.6 Buildings should not turn a blank wall to neighboring properties; site buildings to avoid visible blank walls along interior side property lines. 2.2.7 Setbacks from residentially zoned properties should minimize potential land use conflicts; where appropriate, increase building setbacks from adjacent residentially zoned properties to mitigate negative impacts due to noise, vibration, light and glare, and aesthetics. 2.3 Vehicular Circulation and Parking Objective: Reduce the visual dominance of parking facilities such that parking is visually subordinate to the building it serves. The desireable solution is to provide a majority of the parking at the rear of the site, where it is largely hidden from view by a building which fronts the street. 0 DISCOURAGED ENCOURAGED Circulation 2.3.1 Design vehicular access, drives and circulation routes so that all movements involved in loading, parking, or turning shall occur on -site, and not within the public right -of -way. Exceptions will be considered where a property abuts an alleyway. 2.3.2 Design circulation routes and parking so as to prevent awkward vehicular manuevers. a. Parking areas shall be designed so that no vehicle has to back into the public street. b. Provide end -stall turnarounds or a continuous circulation pattern. 7 2.3.3 Design provisions which allow for present or future reciprocal access with adjacent properties are encouraged. >_ 2.3.4 Locate points of vehicular access as far as feasible from street intersections; provide clearly identifiable points of vehicular access. Parking Design ` 2.15 No parking shall be permitted in a required front or street side yard setback area (as established.,-by the City Zoning Code). 2.3.6 In order to minimize parking's visual impact and presence, parking facilities should be located to the rear of a property. 2.3.7 For larger projects, avoid expansive parking lots by distributing the parking across a site. 2.3.8 Where feasible and compatible with the design of the building, use subterranean, semi - subterranean, or parking which is tucked under the building structure. Parking designed in this manner must effectively reduce the visual impact of parking, and not detract from the building architecture or site views. 2.3.9 Use landscaped areas to screen and mitigate the impact of parking. Reference the Landscape Architecture Design Guidelines. 7 MIN. 5' ti r 2.4 Pedestrian Circulation Objective: Provide for safe and convenient pedestrian circulation and access. 2.4.1 Provide safe, convenient, and clearly identifiable pedestrian walkways. 2.4.2 Design pedestrian walkways to avoid conflicts with vehicular access, circulation and parking. To the extent feasible, separate pedestrian circulation paths from vehicular circulation routes. 7 2.4.3 Identify and accentuate pedestrian areas; use special paving, painting, landscaping, etc. Reference the Landscape Architecture Design Guidelines. > 2.5 Outdoor Storage and Service Areas Objective: Clearly define and designate outdoor storage and service areas for convenient access, and prevent their intrusion upon vehicular access, on -site parking facilities, and customer entrances. Screen storage and service areas from on -site and off-site public view, and mitigate their impact upon sensitive uses such as adjacent residentially zoned properties. 2.5.1 Outdoor storage and service areas (including, but not limited to service entrances, and loading docks and bays) shall not be readily visible to the public, and shall not be open to view from the street or freeway. 2.5.2 Outdoor storage and service areas shall be located so as to _. minimize negative impacts (visual, noise, dust, vibration, etc.) upon neighboring residentially zoned properties. 2.5.3 Screen outdoor storage and service areas from public view and from residentially zoned properties with a combination of building, decorative walls, and landscaping. 2.5.4 Outdoor storage and service areas should be located to the rear of a property so as to be completely screened of views from the street. q 2.5.5 The location of outdoor storage and service areas is not to interfere with vehicular access, manueverability, and parking. 2.5.5 Visually screen the outdoor storage of commercial vehicles of views from any public right -of -way. 4 MIN A Is BUILDING PARKING/ CIRCULATION LANDSCAPING SERVICE/ STORAGE v rhead Doors - Role Doors 2.5.7 Overhead doors must not be directly open to public view, and are to be "substantially sceened of views from the street, the freeway, and residentially zoned properties. > 2.5. S Screening may be accomplished in a variety of ways, including the use of wing walls, the recessing of overhead doors (building articulation), landscaping, or a combination of these techniques. �> 2.5.9 It is preferable that overhead doors be located toward the rear of the property, completely blocked of views from the street. DISCOURAGED Lo— adinag Spaces {OVERHEAD DOOii OVERHEAD DOOR OVERHEAD DOOR ENCOURAGED MIN.. 15' 4--4 h I� 1 � ^ OVERHEAD DOORS 2.5.10 Loading spaces are to be designed so as to prevent interference with automotive circulation and parking. 2.5.11 Provide an unobstructed area for trucks to manuever in accessing loading spaces. V A TURNAROUNDS FOR 12 X 40 LOADING 0 Sa 6 z 2.5.12. Locate loading spaces away from main customer entrances and the street. 2.5.13 Loading spaces should be integrated with service entrances (such as overhead doors), and /or located toward the rear of the property. b. OVERHEAD DOOR TRASH EITCLOSURE Trash Facilities - Trash Enclosures Wei 12 x 40 1 LOADING 1 .......... -7 2.5.14 Locate trash facilities - such that there will be minimal intrusion (i.e. impacts associated with site views and odors) upon neighboring residentially zoned properties. 2.5. 15 Locate trash facilities for convenient access. Where the City Zoning Code requires a number of trash bins for a given project, disperse the the location of trash facilities for more convenient waste disposal by individual trash generators. 2.5.16 The location of trash facilities should be coordinated with the location of loading /service areas, and not readily visible to public view. 2.5.17 Trash bins shall be located within a trash enclosure designed per City standards. Trash enclosures shall be finished with decorative materials, compatible with the building architecture. Trash enclosure gates shall be constructed of a sturdy material, preferably metal painted to match the adjacent building. �> 2.6 Buffers Objective: Use landscape buffers and walls adjacent to common property lines to mitigate the negative visual and environmental impacts which are associated with commercial and industrial land uses. Residential properties are especially sensitive to neighboring commercial and industrial uses. 10 2.6.1 Where a project abuts a residentially zoned property, a minimum of five (5) feet of the Zoning Code required setback shall be devoted entirely to landscaping (exclusive of any planter area curb)., 2.6.2 Provide a minimum three (3) foot wide perimeter landscape MIN s buffer (exclusive of the planter area curb) where parking abuts another commercially or industrially zoned property. Where feasible to do so, integrate the landscape buffer with that of the adjacent property. 2.7 Freeway Frontage Properties Objective: Promote site - 'relations which emphasize favorable views from the freeway. Avoid designing a project which "turns its back" to the freeway and offers sights of storage and service areas. 2.7.1 Site buildings to avoid blank walls which face the freeway, and as far as is feasible, buildings should orient toward the freeway. 2.7.2 Where conflict arises between orientin"t a building toward a street or the freeway, the street should take preference. 2.7.3 Screen storage and service areas of views from the freeway. 2.7.4 Ensure that significant landscaped areas are' readily visible from the freeway. A minimum five (5) foot wide landscape buffer should be provided where a property abuts the freeway right-of-way. ALLEY —" 2.8 Alley Access Objective: The limited number of properties with alley frontage should take advantage of the benefits conferred by alley access: Where these properties exclusively use the alleyway for service and vehicular access, a- consistent and uninterrupted building frontage can be established for the STREET entire length of the street. 2. $.1 Service and vehicular access should be taken off of an alleyway. This is most strongly encouraged for development on narrow lots (less than 100' in width). ALLEY 11 STREET 3.0 BUILDING ARCHITEC'T'URE DESIGN GUIDELINES 3.1 Overall Concept DISCOURAGED Objective: Give neighboring development a sense of unity through consistent building scale and massing. Yet, create visual interest throughout the Project Area with the use of a variety of architectural styles and individual building details. Design visually attractive buildings which enhance ILI- the aesthetic quality of the Project Area. 3.1.1 Establish consistency in the scale and massing of ENCOURAGED neighboring buildings; avoid unsightly conflicts in scale and massing. 3.1.2 Use design elements which may be readily incorporated into later developments on neighboring properties. These elements should focus on the concepts of scale and massing. 3.1.3 There is no mandated architectural style or design theme, however, each project should possess: an identifiable architectural theme. All buildings and structures located on a site shall share in the common architectural theme. 3.1.4 Each building should display unique, interest creating qualities. 3.1.5 Each building shall have a unified composition. 3.2 Height and Massing Objective: As appropriate to the function of a building, incorporate a combination of major and minor changes in building form to 1) establish visual transition and unity among neighboring developments; and 2) create visual interest, 3.2.1 Building scale should be in character with its intended use. Generally, buildings should have a "human scale" DISCOURAGED (i.e. relate to the pedestrian user), unless the use of the building dictates otherwise. 3.2.2 Relate otherwise incompatible building types through changes in height, mass and bulk. Reduce the .height and mass of that portion of a building closest to a smaller, less massive structure. 3.2.3 Building design should employ clean simple geometric forms ENCOURAGED and coordinated massing that produce an overall sense of unity,, scale, and interest. Use simple, strong massing with broken and varied elements. 12 3.2.4 Avoid boxy, monotonous buildings. Incorporate a variety of form changing and massing elements where consistent with the design theme and function of the building. a. Use building form to emphasize individual units within a building. �, b. Use building form to emphasize larger units and /or anchor stores within retail projects. c. Use building form to emphasize foyers, lobbys, and reception areas within office projects. d. Use building forrp to emphasize office space and reception areas within industrial /warehousing projects. e. Use building form and articulation to emphasize public entrances and deemphasize service areas. L Use building form and articulation to define and shelter (i.e. give a sense of invitation and enclosure) to pedestrian walks and exterior spaces. 3.2.5 Vary roof form and height to complement building mass and articulation. 2.6 Use building form and articulation to create interest and and provide visual relief through the interplay of shade, shadow and light. 3.3 Building Articulation - Building Facade Objective: Create an interesting and individual design, with attention given to treating particular architectural features in a balanced, yet uniquely detailed and decorative manner. Enliven the public's experience of the building. 3.3.1 Avoid Iarge expanses of flat wall planes vertically and horizontally. All building elevations visible from a public way shall be fully articulated, and incorporate the chosen design theme in a consistent manner. 3.3.2 Articulation should include change of wail plane, door and window treatment, facade details, and other appropriate architectural treatment. Use a combination of compatible treatments to create interest and variety. 3.3.3 The use of architectural elements which define scale, and organize space are encouraged; facades should display a sense of order. 13 i FI ffimi� � MIN' awwwwlllwwwrr� rrwr rwR.. 3.4 Details should reflect the structural and material integrity of the building; overly gratuitous ornamentation is discouraged. Window and Door Treatment 3.3.5 Use window and door treatment to mitigate building mass, establish scale, give expression to otherwise blank walls, and create a distinctive building design. 3.3.6 Building entries should with the overall building height, wall plane, roof architectural detailing;, etc. public entries. V read as such, and be integrated form. Variation in building treatment, window placement, will define and emphasize 3.3.7 Variation in material, texture, and /or color is also recommended as a means of identifying. g- building entries. 3.3.8 Maximize window exposure along pedestrian walkways. The use of opaque glass adjacent to pedestrian walkways is discouraged. Facade Details 3.3.9 The appropriate use of reveals, course lines, decorative cornice, columns, etc. is also encouraged as a means of creating interest, variety, and distinctive design. �> 3.3.1 0 Incorporate architectural details and elements which will reduce building scale at the street level, most importantly along pedestrian walkways. Awnings, canopies, arbors, trellises, etc. are effective in this regard. V W NOW Mechanical F4uipmen t 3.3. 11 All mechanical equipment (wall mounted meters, air conditioners, etc.) shall be screened from public view. This is to include all ground, wall, and roof mounted equipment. 14 1 I-NE-HEN-1 f .rr 3.3.12 Screening elements are to be an integral part of the building; no screening method shall give the appearance of being "tacked on ". 3.3.13 Often roof mounted equipment, hidden from view by a well designed roof parapet, is the most appropriate solution to screening mechanical equipment. 3.3.14 In some instances, landscaping may prove to be the most effective means of screening exposed mechanical equipment, or landscaping may supplement other screening methods, and shall be an integral part of the landscape design. Reference Landscape Architecture Design Guideline 4.3.7. 3.3.15 All vents, gutters and downspouts, louvers, exposed flashing, etc. should be treated as design elements and fully coordinated with the rest of the building, or hidden from public view. , 3.4 Colors and Materials Objective; Select building colors and materials for their ability to complement and enhance the aesthetic quality of a building. Use colors and materials to further lend variety and interest to a project. 3.4.1 Choose colors, materials and textures which are suitable to the scale, character and design theme of the building. 3.4.8 Avoid monotony through the use of a variety of harmonious colors, materials, and textures. Nonetheless, building design should emphasize the use of one or two primary materials. 3.4.3 Typically, use subdued colors for the dominant exterior finish. a. Off - white, light grays, and muted earthtones are especially suitable. b. Other light values, such as a light pastel, will be given consideration. 3.4.4 A greater variety of brighter, more intense colors is permitted to highlight architectural features such as awnings, canopies, doorways, window framing and trim, reveals, etc. 15 3.5 Freeway Frontage Properties Objective: Building design should address the freeway and visually enhance the freeway corridor. 3.5.1 Facades visible from the freeway shall be articulated. 3.5.2 Large scale forms and well defined architectural elements will be most visible from the freeway and may prove appropriate. a. Where a building orients toward the freeway, provide a highly prominent entrance. b. Highly noticeable and distinctive window patterns can provide a striking view. 3.6 Commercial Properties Objective: Design commercial buildings with an aspect of warmth and invitation. Incorporate "human scale" design elements which generate interest and diversity, and relate the building to the everyday user. 3.6.1 At the street level, give emphasis and variation to the design of individual units or storefronts, and their entrances. 3.6.2 Provide generous storefront windows and prominent entrances; establish a visual connection between the interior and exterior of the building. V >, 3.6.3 Provide shade features which define pedestrian walks and create a sense of enclosure. Use canopies, awnings, arcades, trellises, etc. V > 3.6.4 Give color to the street level facade, and use warm and inviting materials and textures. The use of bare aluminum window and door framing shall not be permitted. 16 4.0 LANDSCAPE ARCHITECTURE DESIGN GUIDELINES 4.1 Overall Concept Objective: Improve the appearance and function of the site through superior landscape design. 4. 1.1 Landscaping shall be an integral part of the building and site design, and shall enhance the overall appearance of the site. 4.1.2 All unpaved areas shall be landscaped with a combination of trees, shrubbery, groundcover, turf, and dry - landscape materials. 4.1.3 All landscaped areas other than turf and hardscape areas, shall be underplanted with groundcover, although limited use of materials such as crushed rock, redwood chips, pebbles, and stones may prove to be acceptable. 4.1.4 Use a variety of compatible Iandscape materials. Select plant species and hardscape materials on their ability to complement the scale, mass, and color of the, architecture. 4.1.5 Create recognizeable landscape patterns and themes. 4.1.6 Locate and choose planting types on their ability to create desired effects as follows: a. Provide a backdrop and visual setting for the site's architectural elements. b. Create focal points; highlight important architectural elements. c. Frame and give prominence to a building entrance. -4 d. Direct vehicular. traffic; make an entry statement. f., e. Direct pedestrian traffic; identify and shelter pedestrian walkways. f. Provide a unified appearance along street frontages; reinforce the street hierarchy. g. Protect sensitive uses from excessive solar exposure, glare, wind, noise, dust, odors, and undesireeabe views. 17 a 1i 4.1.7 Trees should be provided throughout the site. At a minimum, provide trees at a rate of one (1) tree per 1,000 square feet. -of site area. Additionally, trees shall meet the following size requirements: 20% at 24" box specimen or greater size. 80% at 15 gallon or greater size. The provision of trees in excess of these minimums is encouraged. 4.1.8 Mature trees (one (1) foot in diameter at two (2) feet above grade) in healthy condition should be retained (or relocated on -site) and incorporated into the overall site design and landscape theme. Street Scene 4.1.9 Landscaping should be compatible with, and complementary to the landscaping on adjacent properties. Develop planting patterns and themes which relate to the surrounding area. 4. 1.10 Landscaping should contribute to the design of a unified and cohesive streetscape. 4.2 Xeriscape Definition: A combination of landscape features and techniques that reduce the demand for and consumption of water, including the use of efficient irrigation methods and plants with low water needs. Objective: Each site should consider the most feasible means of incorporating water conserving devices and plantings into - the landscape scheme. Give strong consideration to the use of landscaping which will maximize water efficiency and minimize maintenance needs. (These two goals should prove to be highly compatible.) 4.2.1 Where feasible, maintain well established trees and shrubs in order to provide shade and protection for new plantings. 4.2.2 Give preference to native and water conserving plants when choosing landscape materials, especially in those instances where desired ornamental qualities will not be compromised. SHRUBS' AND GROUEDCOVER 4.2.3 Limit the use of turf; substituting groundcovers for turf h will tend to minimize water usage and maintenance needs. Generally, turf should be restricted in its ornamental function to required yard areas adjacent to a street. > I STREET TURF 18 4.2.4 If for ornamental purposes it is advantagous to incorporate non - native and water intensive species, group plants with similar watering needs (on the same irrigation valve). a. Separate sun and shade plants. b. Water intensive species (for instance, ferns and tropicals) should be grouped together in and around smaller, pedestrian intensive areas such as entries and courts. 4.2.5 Provide an irrigation system designed to support the landscape planting; automatic irrigation shall be provided with adequate water coverage. The use of drip irrigation systems and moisture sensing devices for low volume irrigation is encouraged with the automatic system. Drip irrigation systems can be effectively hidden under mulch, which will in turn prevent the moisture from evaporating. 4.2.6 Incorporate hardscape design into the overall landscape theme. The use of hardscape may include, but not be limited to, decorative stones, rocks, paving and walls. 4.2.7 All projects shall comply with additional or increased standards and guidelines relative to drought tolerant landscape design which may be adopted by the City at a later date. 4.3 Planting Locations and Type Front and Street Side Yard Areas Objective: The landscaping of yard areas adjacent to the street is crucial to fashioning a cohesive streetscape. Generously landscape these yard areas in a manner consistent with adjacent properties, creating an identifiable character along the length of the street. 4.3.1 A required yard area adjacent to a street shall be landscaped in its entirety, except for points of vehicular and pedestrian access. Consider the use of berming in these areas. 4.3.2 Tree massing, formal plantings, flower beds and special pavement treatment are encouraged as a means of accenting points of access. a. Make "entry statements", > b. For larger projects use species of a grand scale to highlight vehicular entranceways, for instance, the use of a number of palms. 19 4.3.3 Provide a unified planting scheme along the public right -of way, developing planting themes and patterns which are compatible -with, or which may be readily incorporated into adjacent properties. 4.3.4 Consistently group and /or space similar quality trees along the public-right-or-way. As an example, the regular spacing of one or two tree species creates a highly recognizeable rhythm and image. V �> Landscape Buffers and Screens Objective: Use landscaping to soften the impact of building and site architecture, screen outdoor storage and service areas, and buffer adjacent sensitive land uses. 4.3.5 Extensive landscaping shall buffer adjacent sensitive land uses from impacts due to undesireable views, noise, dust, odors, glare, etc. Reference Site Planning Guideline 2.6.1. 4 4.3.6 Use landscaping to screen outdoor storage and service areas from direct public view. Reference Site Planning Guideline 2.5.3. 4.3.7 Use plantings to screen unsightly architectural elements; for example, wall and ground mounted mechanical equipment. This shall include public utility service equipment such as meters and transformers. (Verify access requirements with the appropriate public utility.) 4.3.8 Use landscaping to buffer building wall mass and paved areas; landscaping is particularly effective in minimizing the impact of larger structures. -11 , 4.3.9 Plantings shall be used to visually soften site and perimeter walls, and trash enclosures. The use of vines, as well as a variety of trees and shrubs, is encouraged in this regard. 1,,, 4.3.10 Use vegetation of varying heights and textures for screening and buffering purposes. Shrubs should be a minimum five (5) gallon specimen size.. 20 Pam Areas Objective: Mitigate expansive concrete and asphalt parking lots, and reduce the visual impact of parking through the extensive use of landscape planting. Shade and beautify parking areas. 4.3.11 All landscaping shall be separated from areas devoted to parking and vehicular circulation by means of a raised six (6) inch PCC curb. Other materials which accomplish the same purpose, and evidence similar durability, will be considered. 4.3.12. Planter area curbs are encouraged in place of wheel stops, allowing for a two acid one -half (2.5) foot vehicular overhang. Planter area curbs are to be landscaped only with groundcover, except that trees may be planted at locations which will not interfere with theyehicle. �> 4.3.13 Provide a continuous perimeter landscape planting strip where parking abuts an interior property line (except where there are provisions for a reciprocal access easement). Reference Site Planning Guideline 2.6.3. 4.3.14 Where parking fronts on a public street, screen the parking with an approximately three (3) foot high landscaped berm located within the required front and /or street side yard area. A combination of low decorative wall (3') and gentle mounding will also be considered. �> 4.3.15 Provide planting medians and islands within parking areas in accordance the minimum landscaping requirements as per the City Zoning Code. In addition: a. A planting island should separate a minimum of every ten (10) perpendicular or angled parking stalls. b. Planting islands shall be a minimum three (3) feet wide, exclusive of the 6" PCC curbing. c. Landscaping in excess of the minimum requirements is encouraged. 4.3.16 Landscape planter areas within or adjacent to parking facilities shall be planted with trees to beautify and shade parking areas. 21 171 1 n 4.4 Hardscape - Site Furniture Objective: Use hardscape as appropriate to reduce maintenance needs, define vehicular and pedestrian access and circulation routes, and generally beautify the site. Developments should also consider the addition of site furniture as necessary to improve the pedestrian environment. 4.4.1 The use of decorative paving is encouraged to beautify and enhance vehicular entries and parking areas, building entrances, and pedestrian walkways. Avoid the extensive use of unfinished concrete. 4.4.2 . Paving colors and textures should be in character with the building. 4.4.3 Provide site furniture in proportion to the size and use of the project. For instance, large commercial and retail projects should incorporate a range of features, including: benches, trash receptacles, drinking fountains, planter boxes, trellises, etc. 4.4.4 The design and placement of site furniture should be compatible with the chosen design theme. 4.5 Walls and Fencess bbjective: Design walls, fences, and gates to provide security, protect sensitive neighboring uses, and block unsightly scenes from public view. Design and place walls so as not to detract from the overall site appearance. 4.5.1 Walls, fences, and gates should not block the visual connection between the street and the building. In this regard, no view obscuring wall, fence, or gate should exceed three (3) feet in height between the street and the building elevation which faces the street. 4.5.2 No wall or fence within a required front or street side yard area shall exceed three (3) feet in height, and it is desireable that no wall or fence be placed within these setbacks. 4.5.3 Where a project abuts a residentially zoned property, a six (6) to eight (8) foot high decorative masonry wall shall be provided along the entire length of the common property line, except within the required front or street side yard setback where walls shall not exceed three (3) feet in height. 22 Additional setback to building elevation facing street -- walls and fences should not exceed 3' in height Code required front or street side yard area -- walls and fences discouraged; may not exceec 31 in height 4.5.4 Walls, fences, and gates shall have a decorative appearance. For instance, make use of slumpstone, stucco coating, or other material and technique which will improve and complement building and site appearance. 4.5.5 Minimize the use of chain link fencing. No chain Iink fencing is to be visible from public areas or adjacent residentially zoned properties. 4.5.6 Break up the monotony of long lengths of a fence or wall surface (> 100 feet) with a change in material or subtle articulation. 4.6 Lighting Objective: Provide exterior lighting so as to improve on -site safety and access. As with other site features, lighting should enhance the overall site appearance. 4.6.1 Provide lighting sufficient to illuminate all alleyways, driveways, parking and loading facilities, as well as pedestrian walkways. 4.6.2 All lighting, whether for safety or ornamental 'purposes, shall be designed so as to reflect light away from adjoining properties, public streets, or other sensitive uses. . S 4.6.3 Lighting adjacent to residentially zoned properties should take on a low profile design, and be of low to moderate intensity. 4.6.4 The design of all lighting fixtures shall be consistent with the chosen design theme, and contribute to the aesthetic quality of the project. Commercial properties should make use of light fixtures and standards with an ornamental quality. 4.6.5 Low level accent lighting of architectural elements, landscaping, and pedestrian walks is permissible. b 23 0 f, 4.7 Freeway Frontage Properties Objective: Betwtify and enhance views of the Project Area, through appropriate landscaping of sites directly visible from the freeway. Create a consistent and identifiable character among freeway visible properties. 4.7.1 Incorporate highly noticeable planting schemes visible from the freeway. For example, use large (grand) scale tree species with recognizeable spacing and /or groupings along the freeway frontage. b 4.7.2 Use plantings to frame and highlight site and building entrances and signage viewable to freeway motorists. 7: 4.7.3 Planting schemes should tie -in among freeway visible properties. 4.7.4 Use plantings to mitigate the impacts of noise, wind, and dust, without compromising attractive site views. 4.8 Commercial Properties Objective: With commercial developments, make more extensive use of planting, hardscape and site furniture amenities so as to cultivate a pedestrian friendly environment. 4.8.1 Use planter areas, planter boxes, potted plants, etc. to frame and decorate store fronts and entrances, and to define pedestrian walkways. %,�. 4.8.2 Shade pedestrian walkways with canopy trees appropriate to the scale and design of the building's architecture. Deciduous trees are encouraged for providing shade in the summer, and allowing solar penetration in the winter.] 4.8.3 For large scale office and retail projects, garden courtyards with seating, drinking fountains, ornamental plantings, etc. are encouraged. 24 5.0 SIGNAGE DESIGN GUIDELINES 5.1 Overall Concept Objective: Design signs which complement the building and site. 5. 1.1 Signs should be in visual harmony with the surrounding area. 5.1.2 Signs shall be integrated into the overall architectural theme of a building and its site. 5.1.3 Design the building facades and site to accomodate future signage. 5.1.4 Projects with multiple units will benefit from a unified sign theme. A sign program is to be submitted to the DRC for all such projects in order to minimize the presence of competing signage. 5. 1.5 Monument and pale signs should limit' identification to that of the project, building, or primary business(es) occupying the site. Directory signs are discouragers. V DISCOURAGEI] 5.2 Location and Orientation ENCOURAGED 5.2.1 Signs should relate to the locational characteristics of the surrounding area. 5.2.2 Orient signs to the .public right -of -way, including the freeway where applicable. 5.2.3 Monument and pole signs should maintain a reasonable setback from residentialy zoned properties, as should any lighted or internally illuminated sign. Any such sign must maintain a minimum distance of twenty (20) feet from any residentially zoned property. 25 5.3 Size 5.3.1 All signs—should be of a size which achieves balance and proportion with the building to which they relate. Q 5.3.2 No sign is to exceed the size requirements as established within the Zoning Code. 5.3.3 Wall signs should be visually subordinate to the building W on which they are Iocated. 5.4 Type Materials 5.4.1 Signs are to be consistent with a building's architectural style, colors, materials, as well as the landscaping. 5.4.2 Individual channel letters are encouraged, for wall signs. �,, 5.4.3 Plywood signs shall not be permitted. 5.4.4 Neon and painted signs are discouraged. (SVDESGL) 26