HomeMy WebLinkAbout2012 06 06NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, JUNE 6, 2012 at 5:30 p.m. at City Hall — 3rd Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: May 31, 2012
Manuel Lozano
Mayor
1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on May 31, 2012.
Alejandra Avila
City Clerk
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An 1jJTJTJ I Ll § :JAI
CITY HALL — 3dFloor, Conference Room 30
14403 EAST PACIFIC AVENUE
RAI DININ PARK r.A _Q17nR
(6 26) 960-4011
Manuel Lozano
Susan Rubio
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al p6blico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda a cualquier tema que est6 bajo su jurisdicci6n.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC a1guna de sus Agencias, podr6 hacerlo durante e/
COMMUNICATIONS period noted on the perfodo de Comentarios del Pdblico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time, A Spanish-speaking persona se /e permite hablar por tres (3) min utos. Hay
interpreter is available for your convenience. un int6rprete para su-conveniencia.
CITY COUNCIL
SPECIAL MEETING — 5:30 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio and
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera e/ limite para hablar
35
1 3 THE CITY COUNCIL,-
THIS IS THE TIME SET ASIDE TO ADDRESS "IRE 5 0 1 1 1
01TV 01 COW /I= 0 not 1AITC:DDOCTC
CA AlnTIFY THE YOU REQ)UIRE THE SE VICES OF "R
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
I LZ> L I
G - rcurnstances exist. I he ieg'siative body oi its staff may: 1) Briefly respond 'Lu- statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alg6na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1b fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION OF THE CITY COUNCIL
1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and other
representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police
Management Employees; Confidential Employees-,
Confidential Management and Baldwin Park Police Officer's
Association; Un-represented employees; and part-time
employees
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8
Properties: 8413-014-900
8460-005-900
Commission Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: D. C. Corporation
Under Negotiation: Price and terms of payment
Properties: 8437-004-059
8437-004-060
8437-004-061
8437-004-062
8437'004-063
8437-004-064
8437-004-005
8437-004-066
8437-004-067
8437-004-068
8437'004-009
8437'004-078
8437-004-S50
Henry H and KaoChang
J&J Warehouse Co. / Newman TekCapital
14433 Baldwin Park LLC
14433 Baldwin Park LLC
J&J Warehouse Co, / Newman TekCapital
J&J Warehouse Co. / Newman TokCapital
J&J Warehouse Co. / Newman TekCapital
J&J Warehouse Co. / Newman TokCapital
J&J Warehouse Co. / Newman TakCapital
Bank nfAmerica
J&J Warehouse Co. / Newman TokCapital
Roxbury Properties
Ba|dwin Park Co. Water District
Negotiators- Vij8VSiO�h� �
�GdjOSeph��.P8OOOOe
Negoti—ating�p�r�a�� /\�DV8-O�Dl�MpPD���«OwOG[G
Under Negotiation: Terms and conditions
ADJOURNMENT
4212 Maine
14417 Ramona
14433 Ramona
14433 Ramona
N/A
14467 Ramona
14519 Ramona
14483 Ramona
14455 Ramona
14401 Ramona
4124 Maine
4124 Maine
14521 Ramona
1, Alej8Odra Avil@, City Clerk of the City of Baldwin Park hereby certify under peD8h« of perjury
under the l8VV8 of the State Of California that the foregoing 8g8Dd8 was posted on the City Hall
bulletin board not less than 24 hours prior fO the meeting. May 31'2012.
/\l j8Ddr@/\Vila
City Clerk
PLEASE NOTE., Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2~ Floor Lobby Area o/a( the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(026)060'40Y/' Ext. 406or via e-mail a/Foahcode@hu/dwinpuxk.xom.
/n compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management ut (62s) 000-40//. Notification 48 hours prior tn the meeting
will enable staff tumake reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE //)
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1kJ :Cell] ILAI 04 J� I a :111 Ll
June 6, 2012
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
V,
laidwin Park, CA 91701
(626) 960-4011
Manuel Lozano
- Mayor
Susan Rubio
- Mayor Pro Tem
Marlen Garcia
- Council Member
Monica Garcia
- Council Member
Ricardo Pacheco
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al p6blico a difigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier terra que est6 bajo su jurisdicci6n. Si usted
desea /a oportunidad de dirigirse a/ Concilio o a1guna de
sus Agencias, podrj hacerlo durante e/ perlodo de
Comentarios del Pdblico (Public Communications)
anunciado en la agenda. A cada persona se /e permite
hablar por tres (3) minutos. Hay un int6rprete para su
conveniencia,
_ - - - -. ______ _ �___...___ _._. - - - - - -- ------ .----------- - - - - -_ _ -.— -
CITY COUNCIL
REGULAR MEETING — 7:00 PM
• � r
Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio
and Mayor Manuel Lozano
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54954.3, members oil the City
' I also I ll_ _ Board .1 P 1 Housing _ A 1_ _ _ •i_ _ 1 P°
Council are also members of thie Board o Directors of the Housing tiutnorny and Finance
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting. (NO STIPEND IS PAID IF
MEETING IS CANCELLED)
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Certificates of Recognition to the St. John the Baptist King and Queen Winners, Andrew
Guzman and Brittney Maldonado
• Presentation by California Center for Public Health Advocacy (CCPHA) & Baldwin Park
Resident Advisory Committee (BP -RAC) Report on findings from Earth Day Forum
Event on Saturday, April 28, 2012,
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite Para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
(Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
City Council Agenda — June 6, 2012 Page 2
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends the City Council receive and file the Warrants and Demands,
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL
Staff recommends the City Council approve the preparation and presentation of the
certificates of recognition as outlined in the staff report.
3. AGREEMENT FOR POLICE CANINE SEARCH SERVICES WITH THE HACIENDA
LA PUENTE UNIFIED SCHOOL DISTRICT
Staff recommends the (.ifx/ da La
ade
n l Approve the a,-,----nf %Alifh t
(-.ritinr il 1h Hn
!"y - 'I vv!- --- 1 1---
Puente Unified School District for police canine services; 2) Authorize the Chief
Executive Officer to execute the agreement with the Hacienda La Puente Unified School
District for police canine services.
4. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR
PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR
2012/2013
Staff recommends City Council 1) Approve the FY 12/13 contract with All City
Management Services for crossing guard services; 2) Authorize the Mayor to execute
the agreement to continue contract services with All City Management Services.
5. NOTICE OF COMPLETION - HILDA SOLIS PARK PLAYGROUND RENOVATION
CONSTRUCTED BY CREATIVE NILE BUILDERS, INC.
Staff recommends City Council 1) Accept the construction improvements by Creative
Nile Builders Inc. and authorize the recordation of a Notice of Completion; and 2)
Authorize the payment of retention funds to Creative Nile Builders, Inc. upon expiration
of the 35-day lien period.
6. AWARD OF CONTRACT FOR THE DESIGN OF THE CORAK STREET STORM
DRAIN TO CIVILSOURCE, INC. IN AN AMOUNT NOT TO EXCEED $67,880
Staff recommends City Council 1) Award a contract for the Design of the Corak Street
Storm Drain to CivilSource in an amount not to exceed $67,880; and 2) Authorize the
Mayor to execute the agreement.
7. AWARD OF CONTRACT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE
BALDWIN PARK BOULEVARDISTEWART AVENUE AND FRAZIER/FOSTER
AVENUE INTERSECTIONS TO PTM GENERAL ENGINEERING SERVICE, INC. IN
THE AMOUNT OF $267,350.
City Council Agenda — June 6, 2012
Page 3
Staff recommends City Council 1) Award a Construction Contract to PTM General
Engineering Services Inc. in the amount of $267,350 and authorize the Mayor to
execute the agreement, as shown in Attachment 3; and 2) Authorize the Director of
Public Works to execute any necessary change orders in an amount not to exceed ten
percent (10 %) of the original contract.
- — ., •• •
JUT P A 1 L
kL
DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only, and adopt
Resolution 2012 -021 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYVIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FORA PUBLIC
LJCA M1 i A1f° n
i M3.
9. RESOLUTION 2012 -022 APPROVING THE ENGINEER'S REPORT FOR THE
CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013,
DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTIG
A TIME AND PLACE FOR A PUBLIC HEARING
Staff recommends City Council waive further reading, read by title only, and adopt
Resolution No. 2012 -022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-
2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND
SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
REPORTS OF OFFICERS
CITY COUNCIL ACTING AS SUCCESSOR AGENCY
THE COMMUNITY DEVELOPMENT COMMISSION
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
In an effort to provide financing alternatives to local business for renewable energy, Water
conservation upgrades and reducing our carbon footprint property assessments should be
further explored by the city. Providing these financing mechanisms will reduce the cities carbon
footprint and help business save on energy cost. Councilmember Ricardo Pacheco requests
discussion and direction to staff to explore PACE financing for energy upgrades for commercial
property owners.
City Council Agenda — June 6, 2012
Page 4
� • 11:7T1►TiT����
�_AISYL
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 31 st day of May, 2012.
4
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at Fsalceda @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE ll)
City Council Agenda — June 6, 2012
Page 5
rr
BAtDW1 N
P. A I P. V
CITY COUNCIL AGENDA
CITY OF BALDWIN PARK JUN 6 ® STAFF REPORT
TO: Honorable Mayor and Members of the City C� nci I
FROM: Lorena Quijano, Finance Director"
DATE: June 06, 2012
6791111,13 -M 7 0 "M
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park,
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting-,
the following is a summary of the payments released:
1. The payroll of the City of Baldwin Park consisting of check numbers 194717 —
194746. Additionally, Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 221935 — 222213 for the period
of April 29, 2012 through May 12, 2012 inclusive; these are presented and hereby
ratified, in the amount of $378,129.64.
2. General Warrants, including check numbers 190741 tol 90949 inclusive, in the total
amount of $647,687.09 constituting claims and demands against the City of Baldwin
Park, are herewith presented to the City Council as required by law, and the same
hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Staff recommends City Council ratify the attached Warrants and Demands.
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NIC
IDWIN PARK JUN 6 STAFF REPORT
Honorable Mayor & Members of the C
Vijay Singhal, Chief Executive Officer
June 6, 2012
1W,
SUBJECT: Proposed Recognitions by the Mayor and City Council.
PURPOSE
The purpose of this report is to seek approval of the City Council of requests for plaques,
proclamations and certificates; and to recap approved emergency requests.
REQUESTS/RECAP
The following requests for plaques and certificates were received-
Requested By
List of Honorees
Time/Date/Place of
Presentation
Date Needed
Councilmember
Ricardo Pacheco
St. John the Baptist King &
Queen winners
Andrew Guzman and
Brittney Maldonado
7:00pm/June 6'
Council Chambers
Certificates
06-06-12
RECOMMENDATION
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
FROM: Lili Hadsell, Chief of Police
7_�� -
D• W11j - •• -
PURPOSE
This report seeks City Council approval for an agreement between the City and the
Hacienda La Puente Unified School District (HLPUSD) for police canine searches.
BACKGROUND
The HLPUSD, through the Board of Education, has authorized searches of school property,
personal vehicles, and personal property located on HLPUSD property using the services of
trained canines. The HLPUSD has previously authorized the use of canines to search
school property in the presence of qualified and authorized handlers from police
departments. The HLPUSD currently does not have an agreement for such services with
any police department and is seeking the services of the Baldwin Park Police Department's
canine.
The Police Department has a qualified and trained canine and handler to complete searches
as requested by HLPUSD. The terms of the agreement allows the police department's
canine search team to search /sniff the air around lockers, desk, bags, items or vehicles on
district property. Our police canine handler will notify the authorized HLPUSD
representative(s) of any alert made by the canine as a result of a search. The police canine
will not be used to sniff any person.
Baldwin Park Police officers will not investigate, detain or arrest any individual identified as a
criminal suspect as a result of a canine search, nor will they confiscate, collect, transport, or
dispose of any contraband substances found as a result of a canine search. A
representative from the HLPUSD Police Department will be present during all searches.
The HLPUSD has agreed to compensate the City for the use of the canine search team.
The terms of this agreement are from August 8, 2012 through August 7, 2013.
The city attorney has approved this contract as to form and content.
FISCAL IMPACT
There is no negative impact to the general fund. The HLPUSD agrees to pay the City an
hourly rate of $73.06 per hour for each hour of actual canine search services provided by the
Police Department's canine search team.
Staff recommends City Council:
1. Approve the agreement with the Hacienda La Puente Unified School District for police
canine services.
2. Authorize the Chief Executive Officer to execute the agreement with the Hacienda La
Puente Unified School District for police canine services.
ATTACHMENT
• Agreement with the Hacienda La Puente Unified School District
AGREEMENT FOR THE PROVDING OF CANINE SEARCH SERVICES
BETWEEN THE
HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT
AND
THE CITY OF BALDWIN PARK
This Agreement is entered into by and between the City of Baldwin Park, a municipal corporation and
the Hacienda La Puente Unified School District, a public body.
Recitals
WHEREAS the Hacienda La Puente School District (HLPUSD), through the Board of Education Board,
has authorized searches of school property, personal vehicles, and personal property located on
HLPUSD property using the services of trained canines, whose reliability for conducting searches within
the framework of legally established guidelines on school property has been verified; and
�xJHEREAS the City of BaidLJln Park Pviice Departincint (BFPO) prescixtly utiiiZ2S %aiiiixes tiir ilarci!`Liis
searches and will make its canine search services available to HLPUSD; and
WHEREAS HLPUSD has previously authorized the use of canines to search school property in the
presence of qualified and authorized handlers from a police department and authorized school personnel
from HLPUSD;
NOW THEREFORE IN CONSIDERATION OF THE OBLIGATIONS AND PROMISES SET FORTH
HEREIN, THE PARTIES AGREE AS FOLLOWS:
Services To Be Provided.
1. BPPD agrees to provide canine search services to HLPUSD during the term of this Agreement, and
HLPUSD agrees to use BPPD canine team to search and identify location(s) and sources of possible
narcotics on campus grounds and other areas under the control of HLPUSD. Those areas to be searched
are restricted to any building, parking lot or areas under the immediate jurisdiction and /or control of
HLPUSD, including any and all contents and personal property therein.
2. The canines deployed by BPPD are authorized to sniff the air around lockers, desks, bags, items or
vehicles on district property, and may also be utilized at district - sponsored events or areas under the
control of HLPUSD. The Parties to this agreement understand and acknowledge, however, canines will
not be used to sniff any person. In the event a canine is deployed in a search, BPPD handler shall
immediately inform the authorized HLPUSD representative(s) of any alert made by the canine as a
result of the canine search.
3. BPPD will provide canine search services based upon an established schedule that is mutually
agreed upon by both agencies or upon the request of an HLPUSD police department supervisor. Canine
search services shall be subject to the availability of BPPD canine team and, when conflicts in
availability of either BPPD handlers or canines arise, the needs of BPPD shall take precedence over that
of the HLPUSD.
-1-
4. BPPD, its canine handler and any BPPD supervisor, retain the right to refuse the search of any
HLPUSD area(s) or conduct a search under any condition deemed to be unsafe to the dog or its handler
or when such search violates the law, a Board of Education Policy of HLPUSD, or the policy for the use
of police canines, as established in the Operational Policy of the BPPD Police Department. BPPD
retains the final authority to use their canine team in any search situation requested by HLPUSD.
Cooperation Of District
5. HLPUSD agrees to provide two authorized representatives during any search. One representative
shall always be from HLPUSD police department and another representative shall come from either the
school district or the individual school being searched in order to accompany the BPPD canine team
during each search. The authorized HLPUSD representative(s) will perform any and all subsequent
searches and /or actions after any canine alert.
6. BPPD employees /handlers will not perform a detailed search of an area alerted to by their canine.
DetcrYtior. of Ir.U- 1iViduals
7. HLPUSD shall have the responsibility to arrange for the investigation, detention and arrest of each
individual identified as a criminal suspect or those violating HLPUSD rules as a result of a canine
search, including coordinating with school officials, contacting local law enforcement, investigating
criminal activity, completing arrests, as well as the confiscation, collection, transportation and
disposition of any contraband substances found as a result of a canine search. The confiscation,
collection, transportation and disposition of any contraband substances shall be the responsibility of
HLPUSD and at their sole discretion. BPPD employees /handlers will not investigate, detain or arrest
any individual identified as a criminal suspect or those violating HLPUSD rules as a result of a canine
search, nor will they confiscate, collect, transport or dispose of any contraband substances found as a
result of a canine search.
Confirm With Existing Policies
8. Both parties agree to ensure all canine searches provided under the terms of this Agreement are to
conform to the provisions of Board of Education Policies of HLPUSD related to the use of search
canines, as well as the provisions of the Operational Policy Manual of BPPD related to the BPPD's
Police Service Dog Program.
9. Both parties agree to provide a contact person to coordinate the timely and on -going implementation
of this Agreement and HLPUSD Board policies are being adhered to by all personnel. The point of
contact for BPPD shall be Lieutenant David Reynoso, and the point of contact for HLPUSD shall be
Chief Anthony Argott (Police and Safety).
Payment For Services
10. HLPUSD agrees to pay to BPPD an hourly rate of $73.06 per hour for each hour of actual canine
search services provided to HLPUSD by BPPD's canine team under the terms of this Agreement. That
hourly rate shall commence when a BPPD canine team leaves the physical limits of the City of Baldwin
Park en route to provide those services and shall end when BPPD canine team returns to the physical
-2-
limits of the City of Baldwin Park after providing the services, whether any actual services were
provided or not. Each partial hour of service shall be rounded to the nearest half hour.
11. BPPD shall maintain accurate records of all canine search services provided to HLPUSD by their
canine team, including the dates, times and total number of hours of service provided, the nature of the
canine services(s) provided and the location(s) where such services were provided, the names of the
authorized HLPUSD representative(s) present and the names of the BPPD canine team members
providing the service. BPPD shall provide copies of those records to HLPUSD upon reasonable request.
BPPD shall invoice HLPUSD monthly for all canine search services providing during the previous
month.
Term Of The Agreement
12. The term of this Agreement, notwithstanding the date of execution of this Agreement, shall
commence on August S, 2012 and shall remain in effect for a period of one (1) year until August 7,
2013, unless earlier terminated by either party in the manner set forth herein. Nothing herein shall
prevent the parties from extending the term of this �"x vet mxaaa v n t c for ai addition al period vrfIe ,_y writt en
en uail lu I I o
mutual agreement.
Termination
13. Notwithstanding the provisions of Paragraph 12 above, the parties to this Agreement shall have the
right to terminate this Agreement, with or without cause, upon thirty -days' (30- days') written notice to
the other party. The effective date of such termination shall be the thirty -first (31St) day following the
date of the notice of termination.
Notices
14. Whenever notices are required to be given pursuant to the provisions of this Agreement, the same
shall be given in writing, served upon the Party at the address and recipient designated below and
conclusively deemed served when delivered personally or on the third business day after the deposit
thereof in the United States mail, postage prepaid.
15. All notices, demands, requests or approval hereunder shall be given to the following addresses or
such other addresses as the Parties may designate by written notice:
Baldwin Park Police Department:
14403 E. Pacific Avenue
Baldwin Park, California 91706
Attn: Chief of Police
Hacienda/La Puente Unified School District Police Department
15959 East Gale Avenue
City of Industry, California 91716
Attn: Chief of Police and Safety
-3-
With copies to:
Superintendent of School - Hacienda/La Puente Unified School District
15959 East Gale Avenue
City of Industry, California 91716
Indemnification Of Parties
16. BPPD agrees to indemnify and hold harmless HLPUSD and each of its officers, employees and
agents from each and every claim, demand, action or cause of action, and any cost or expense, including
reasonable attorney's fees in connection therewith, that may arise out of any injury caused to a person by
a BPPD canine. This provision shall survive the termination or expiration of this Agreement.
17. HLPUSD agrees to indemnify, defend and hold harmless the City of Baldwin Park and each of its
officers, employees and agents from each and every claim, demand, action or cause of action, and any
cost or expense, including reasonable attorney's fees in connection therewith, that may arise in any
manner out of canine services provided pursuant to this Agreement, except those claims, demands,
artinnS nr rra11ceS Of act.;-- relating .1 to any iifjury caused to a person by a BPPD caillne. This provision
shall survive the termination or expiration of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Los Angeles,
State of California.
Vijay Singhal
Chief Executive Officer
City of Baldwin Park
APPROVED AS TO FORM:
Joseph W. Pannone, City Attorney
Anthony Argott, Chief of Police & Safety
Hacienda/La Puente Unified School District
Police Department
APPROVED AS TO FORM:
Date
Date
Date
Ronald T. Vera, Counsel for the Date
Hacienda/La Puente Unified School District
1
Till
7
r
A'alff In, y
Y.
CITY OF BALDWIN PARK JU14 a
- •
Lili Hadsell, Chief of Police
June 6, 2012
1 1 f
PROVIDING SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES FOR SCHOOL CROSSING GUARD
SERVICES FOR FISCAL YEAR r
®B IOP]l1QC
nURrV�7G
This report seeks City Council approval for the police department to continue a contractual
agreement, with the listed amendment, with All City Management Services (ACMS). The
agreement is for the continued administration of school crossing guard services.
BACKGROUND
The City of Baldwin Park has been receiving crossing guard services through All City
Management Services since FY 2005 -2006, pursuant to an original agreement between the
parties and amendments thereto. The current amended contract expires on June 30, 2012.
All City Management Services has maintained a high level of service based on staff
interaction with school district staff, parents, the crossing guard supervisor, and crossing
guards. Staff has also observed crossing guards on duty.
The current amendment to the existing amended agreement is set at the hourly rate of
$13.17 for guard service provided for the twenty (20) locations, as determined by the Police
Department. The new amendment to the agreement will maintain the same hourly rate.
The cost of providing this service is not to exceed $189,648.00 for the term of the amended
agreement. This amended agreement will commence on July 1, 2012, and expire on June
30, 2013.
The city attorney has approved this contract as to form and content.
FISCAL IMPACT
Funding for this agreement has already been approved in the FY 12/13 budget.
This line item is in Cost Center 100.30.350.51100.13200.2.
AR City Manage aren't: Crossing Guard Contract
May 16, 2012
2 of 2
Staff recommends City Council:
1. Approve the FY 12/13 contract with All City Management Services for crossing guard
services.
2. Authorize the Mayor to execute the agreement to continue contract services with All City
Management Services.
ATTACHMENT
• Amendment to agreement With All City Management Services
ices fnr crossing guard
s env, i ce ss 'k t w o c-,0, nV le s)
-T
JT (z
z a�L Jill 1i OE
Amendment to Agreement between
All City Management Services, Inc. and the City of Baldwin Park
for providing School Crossing Guard Services
The City of Baldwin Park hereinafter referred to as the "City", and All Cify Management Services,
F
located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as
'the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on
September 21,2005, which has been amended each year since that date and is hereinafter referred
to as the "Amended Agreement":
Xh3m #1 The City and the Contractor agree to extend the term of the Amended Agreement
for the 2012 - 2013 fiscal year beginning July 1, 2012 thru June 30, 2013.
Except as provided for in Item #1 and Item #16, above, all other terms and condons of the Amended
Agreement between the City and the Contractor remain in effect.
D6rn tr arwell, Corporate Secretary
Date: April 20, 2012
OST -a
Amendment to Agreement between
All City Management Services, Inc. and the City of Baldwin Park
for providing School Crossing Guard Services
Tht- City of Baldwin Park hereinafter referred to as the "City", and All City Management Services,
Inc., located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as'
the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on
September 21,2005, which has been amended each year since that date and is hereinafter referred
to as the "Amended Agreement":
Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amende*
Agreement between the City and the Contractor remain in effect.
I R
D&m,etra Farwell, Corporate Secretary
im
JUN 6
IT
CITY OF BAL N PARK STAFF REPORT
SUBJECT: NOTICE OF COMPLETION
HILDA SOLIS PARK PLAYGROUND RENOVATION CONSTRUCTE1
BY CREATIVE NILE BUILDERS, INC.
UTMMMU
The purpose of this report is to provide an overview of the completed work and
consideration of the project's acceptance, contract closeout, and authorization to record
a Notice of Completion.
BACKGROUND
On May 4, 2011 the City Council approved allocating Community Development Block
Grant (CDBG) funds for the renovation of the Hilda L. Solis Park playground.
During the second half of 2011 and early 2012, staff prepared the plans and
specifications in preparation for the construction of this project.
On March 7, 2012, the City Council awarded a construction contract for the Hilda Solis
Park Playground Renovation Project to Creative Nile Builders, Inc. Construction began
on May 1, 2012 and was completed on May 25, 2012.
DISCUSSION
The playground renovation involved the removal and recycling of two outdated play
structures and the upgrade of non-ADA compliant sand surface areas. The playground
area was upgraded by constructing ADA compliant resilient rubber surface with the
installation of two new playground structures and a swing set.
The following table summarizes the expenditures for the project:
Notice of Completion for Hilda Solis Park Playground Renovation Project
June 6. 2012
Page 2 of 2
Authorized Construction Expenditures
Construction Contract $96,000
Construction Contingency (10%) $9,600
Total Authorized Expenditures
$105,600
Actual Construction Expenditures
Construction Contract $96,000
........... .... ............ ..........
Contract Change Order $4,686
Total Actual Construction Expenditures
$100,686
Unexpended funds totaling $4,914 Will
be available to the City to use for other CDBG
eligible projects.
It is recommended that the City Council:
1. Accept the construction improvements by Creative Nile Builders, Inc. and authorize
the recordation of a Notice of Completion; and
2. Authorize the payment of retention funds to Creative Nile Builders, Inc. upon
expiration of the 35-day lien period.
Notice of Completion
When Recorded Return To:
City of Baldwin Park
Department of Public Works
14403 East Pacific Avenue
Baldwin Park, CA 91706
This Space for Recorder's Use On
Notice is hereby given that the certain work of improvement known as:
Hilda Solis Park Playground Renovation Project
for the City of Baldwin Park was accepted by the City Council on: June 6, 2012.
The work of improvement was performed and completed by:
Creative Nile Builders, Inc. on May 25, 2012.
The undersigned, being duly sworn, is the Director of Public Works for the City of
Baldwin Park, makes this verification on behalf of said entity, has read the foregoing
and knows the contents thereof, and that the facts stated herein are true.
CITY OF BALDWIN PARK
0
Date:
Edwin "William" Galvez, P.E.
Director of Public Works/City Engineer
NOTARY PUBLIC CERTIFICATE
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On this day of
) SS
120 before me,
personally appeared who proved to me on the
basis of satisfactory evidence to be the person whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity, and
that by his signature on the instrument, the person or the entity upon behalf of which
the person acted, executed this instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
MIT
P , A - R - K
SUBJECT: AWARD A CONTRACT FOR THE DESIGN OF THE CORAK STREET
STORM DRAIN TO CIVILSOURCE, INC. IN AN AMOUNT NOT TO
EXCEED $67,880
PlIPPORF
This report requests that City Council consider the award of a contract to CivilSource,
Inc. in the amount not to exceed $67,880 for design of a storm drain system on Corak
Street.
BACKGROUND
The City has allocated $850,000 from the Community Development Block Grant
(CDBG) funds for the design and construction of a storm drain system to relief Corak
Street from flooding. The use of CDBG funds is eligible for these types of
improvements and the benefit area is in a qualifying location.
Currently, the area around Corak Street between Ramona Boulevard and Athol Street
does not have a storm drain, and the area is prone to flooding and drains very slow
during the rainy season.
1116-mlmlelgl
On March 29, 2012, staff invited proposals from qualified design firms. During the
Request for Proposal period, five firms showed significant interest and three firms
performed a considerable amount of research and review of actual field conditions in
the project area.
The use of CDBG funds requires that staff follow specific federal guidelines when
engaging consultants. Use of CDBG funds also requires inclusion of specific Contract
Documents as part of the design prior to advertising for construction bids.
Award Contract for Design Services for the Corak Street Storm Drain Project Page 2 of 3
June 6, 2012
On April 26, 2012, the City received three proposals from SA Associates, Anderson
Penna, and CivilSource. Staff followed the required guidelines in the review and
recommendation of the design consultant. A committee performed a careful and
thorough review and evaluation of the three proposals to determine the most qualified
firm.
The following tables summarize the proposal evaluation results and the fee proposal of
the three firms.
The selection committee ranked CivilSource as the top proposer. After the ranking of
the firms was completed, the sealed fee schedules were opened and reviewed, and
staff found that CivilSource's fee proposal is very competitive and very close to being
the lowest cost. Staff endorses the proposal by CivilSource as the best value for the
City.
CivilSource is experienced in working with local municipalities and in storm drain
design, having provided such services for many cities, and recently for the Cities of
Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is
experienced in the use of federal funds.
- i A
There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are
allocated for this project and this includes design, construction, and construction
management. Funds are included in this year's budget.
The following table summarizes the estimated project expenditures:
Average Rating
Rank
CivilSource
94
1
Anderson Penna
90
2
SA Associates
89
3
The selection committee ranked CivilSource as the top proposer. After the ranking of
the firms was completed, the sealed fee schedules were opened and reviewed, and
staff found that CivilSource's fee proposal is very competitive and very close to being
the lowest cost. Staff endorses the proposal by CivilSource as the best value for the
City.
CivilSource is experienced in working with local municipalities and in storm drain
design, having provided such services for many cities, and recently for the Cities of
Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is
experienced in the use of federal funds.
- i A
There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are
allocated for this project and this includes design, construction, and construction
management. Funds are included in this year's budget.
The following table summarizes the estimated project expenditures:
Total Hours
Total Fee
SA Associates
368
$66,360
CivilSource
390
$67,880
Anderson Penna
379
1
$89,319 Q
The selection committee ranked CivilSource as the top proposer. After the ranking of
the firms was completed, the sealed fee schedules were opened and reviewed, and
staff found that CivilSource's fee proposal is very competitive and very close to being
the lowest cost. Staff endorses the proposal by CivilSource as the best value for the
City.
CivilSource is experienced in working with local municipalities and in storm drain
design, having provided such services for many cities, and recently for the Cities of
Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is
experienced in the use of federal funds.
- i A
There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are
allocated for this project and this includes design, construction, and construction
management. Funds are included in this year's budget.
The following table summarizes the estimated project expenditures:
Award Contract for Design Services for the Corak Street Storm Drain Project Page 3 of 3
June 6, 2012
Staff recommends that the City Council:
1. Award a contract for the Design of the Corak Street Storm Drain to CivilSource in an
amount not to exceed $67,880; and
2. Authorize the Mayor to execute the attached agreement.
1. Storm Drain Benefit Area Map
2. Consultant Services Agreement
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THIS AGREEMENT is made and entered into this 6th day of June , 2012 by
and between the City of Baldwin Park, ("City"), and CivilSource, Inc. ("Consultant").
In consideration of the following mutual covenants, provisions and agreements,
and other valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of
this Agreement, the tasks, obligations, and services set forth in the "Scope of Work"
attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement
provisions, if any, are contained in "Additional Provisions" attached to and incorporated
into this Agreement as Exhibit "D."
2—
COMPENSATION. City shall pay for the services performed satisfactorily
by Consultant pursuant to the terms of this Agreement at the time and manner set forth
in the "Fee Proposal" attached to and incorporated into this Agreement as Exhibit "B."
The total amount of compensation for all services described in Scope of Work as set
forth in Exhibit A shall not exceed Sixty Seven Thousand Eight Hundred Eighty Dollars
($67,880.00) based on the hours estimated in Exhibit "B" to provide those services in a
satisfactory manner.
3. TIME FOR PERFORMANCE. Time is of the essence in the performance
of this Agreement. Consultant shall commence and complete the services in this
Agreement within the time period shown on "Schedule of Performance" attached to and
incorporated into this Agreement as Exhibit "C."
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds
received from City and make them accessible for audit or examination for a period of
three years after final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary
personnel, equipment and material, at its sole expense, in order to perform the services
required of it pursuant to this Agreement. For the purpose of this Agreement,
Consultant shall be deemed, for all purposes, an independent contractor and shall have
control of all work and the manner in which it is performed. Consultant shall be free to
contract for similar services to be performed for other entities while under contract with
City. Consultant is not an agent or employee of City, and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits City provides for its employees.
Consultant shall be responsible to pay and hold City harmless from any and all payroll
and other taxes and interest thereon and penalties, therefore, which may become due
as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with
Consultant as set forth herein. Any attempt by Consultant to assign the benefits or
burdens of this Agreement without written approval of City is prohibited and shall be null
and void; except that Consultant may assign payments due under this Agreement to a
financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to
perform work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in
accordance with the applicable laws and regulations of all governmental agencies that
are in force at the time services are performed. Consultant shall be responsible for
becoming aware of and staying abreast of all such laws and ensuring that all services
provided hereunder conform with such laws. The terms of this Agreement shall be
interpreted according to the laws of the State of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its
officials, officers, and employees against any and all actions, claims, damages,
liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs
and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment
rendered against City and /or its officials, officers, or employees that may be asserted or
claimed by any person, firm, or entity arising out of Consultants' negligent performance,
or the negligent performance of its agents, employees, subcontractors, or invitees, as
well as, negligent acts or omissions of Consultant, it's agents, employees,
subcontractors or invitees, however, this indemnity clause shall not apply if there is
concurrent passive or active negligence on the part of City, or its officials, officers,
agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in
accordance with the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent
Consultants' liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence;
and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as
applicable own, hired and non -owned automobiles with the following
minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence;
and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of
$1,000,000 or such other amount as may be approved in writing by the
City.
(D) Worker's Compensation Insurance that complies with the minimum
statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall
provide City with a certificate of Insurance reflecting the above, and an
endorsement for each policy of insurance which shall provide:
(1) the City, and its officials, officers, agents and employees are
named as additional insured (with the exception of Professional
Liability and Worker's Compensation);
(2) the coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects
to City, its officials, officers, agents or employees; moreover,
any insurance or self- insurance maintained by City or its
officials, officers, agents or employees shall be in excess of
Consultants' insurance and not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior written notice
to City of cancellation or of any material change in coverage
before such change or cancellation becomes effective.
(F) With respect to Workers' Compensation insurance the insurer shall
agree to waive all rights of subrogation against City and City personnel
for losses arising from work performed by Consultant for City, and the
insurer's agreement in this regard shall be reflected in the Workers'
Compensation Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be
prepared pursuant hereto shall, upon the completion thereof, be deemed for all
purposes to be the property of City. City's ownership of documents includes any and all
analysis, computations, plans, correspondence and /or other pertinent data, information,
documents, and computer media, including disks and other materials gathered or
prepared by Consultant in performance of this Agreement. Such work product shall be
transmitted to City within ten (10) days after a written request therefore. Consultant
may retain copies of such products. Any re -use by City shall be at the sole risk of City
and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and
accurate records with respect to all services and matters covered under this
Agreement. City shall have free access at all reasonable times to such records, and
the right to examine and audit the same and to make transcripts therefrom, and to
inspect all program data, documents, proceedings and activities. Consultant shall
maintain an up -to -date list of key personnel and telephone numbers for emergency
contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City
with a complete Request for Taxpayer Identification Number and Certification, Form W-
9, as issued by the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or
potential conflict of interest shall be fully disclosed prior to execution of contract and
Consultant shall comply with all applicable federal, state and county laws and
regulations governing conflict of interest.
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding
of any federal contract, grant, loan, intended to influence legislation, administrative
rulemaking or the election of candidates for public office during time compensated
under the representation that such activity is being performed as a part of this
Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time,
with or without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph
"16" of this Agreement, City shall be liable to Consultant only for work performed by
Consultant up to and including the date of termination of this Agreement, unless the
termination is for cause, in which event Consultant need be compensated only to the
extent required by law. Consultant shall be entitled to payment for work satisfactorily
completed to date, based on proration of the cornipensation set forth in Exhibit "B"
attached hereto. , Such payment will be subject to City's receipt of a close-out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable
attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not
be bound by any court fee schedule but shall award the full amount of costs, expenses
and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the
party that obtains a favorable and final judgment. Should litigation occur, venue shall
be in the Superior Court of Los Angeles County. This paragraph shall not apply and
litigation fees shall not be awarded based on an order or otherwise final judgment that
results from the parties' mutual settlement, arbitration, or mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a covenant
and a condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire
Agreement between the City and Consultant. No verbal agreement or implied covenant
shall be held to vary the provisions of this agreement. This Agreement shall bind and
inure to the benefit of the parties to this Agreement, and any subsequent successors
and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be
modified, nor may any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual
matters, and coordination with the City. The City Representative (B) designated below
shall act on the City's behalf as Project Manager.
(A) CONSULTANT
(B) Edwin "William" Galvez, P.E.
Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
23. NOTICES. Notices pursuant to this Agreement shall be in writing and
may be given by personal delivery or by mail. Notices shall be directed to City's
Designated Representative identified in Paragraph "21" of this Agreement. Consultant
shall send a copy of all notices to the City Attorney.
Citv Attornev- Joseph Pannone / Aleshire R Wunder, LLP
South Bay Center, 1515 West 190th Street
South Tower, Suite 565
Gardena, CA 90248
(310) 527-6660
IN WITNESS WHEREOF, the parties have executed this Agreement on the day
first above written.
ATTEST:
City Clerk
L" I V&q] Z'.YAj q $111711 ► I UA
-mum
Manuel Lozano, Mayor
Dated:
CONSULTANT:
By:
By.--
Name:
Name:
Dated:
Dated:
Title:
Title:—
Address:
Telephone: ( -
EXHIBIT "A"
A
The scope of services does not include "Task 16. Project Management" and "Task 17.
Construction Management (Optional Services)".
The scope of services does include "Task 5. Potholing (optional)".
CivilSource understands that the City of Baldwin Park is requesting
proposals from qualified engineering design firms to prepare plans,
specifications and estimates to improve drainage conditions on Corak
Street and the neighborhood bounded by Francisquito Avenue,
Ramona Blvd., Earl Avenue, and Athol Street. Construction
management may be added to this contract as additional services.
Please refer to Exhibit 1 which depicts the project details.
i
The project drainage area drains in a predominant southwesterly
direction. There is an existing concrete drainage channel between Corak Street and San Francisquito Avenue that
conveys the flows into two existing catch basins located at the intersection of Francisquito Avenue and Athol Street; and
from there the flows are conveyed in a 48" RCP — MTD 603 towards the San Gabriel River. Our research of.the City files
and conversations with City staff indicate that a master plan of drainage was prepared in the early 60's; and that a storm
drain pipe was designed in 1975 that extended from the intersection of Francisquito Avenue and Athol in a northerly
direction along Francisquito and in an easterly direction along Ramona Boulevard to Corak Street. This storm drain was
never constructed. We understand that any storm drain within Ramona Boulevard would have to be located under the
southerly sidewalk because the City would not allow trenching in Ramona Boulevard.
The City has provided two preliminary alignments for the installation of a storm drain to provide flood relief to the
project area. The project consists of installing approximately 2,500 feet of new storm drain pipes on Ramona Boulevard
between Earl Avenue and Francisquito Avenue, and along a drainage easement between Corak Street and Francisquito
Avenue. We also understand that a moratorium exists along Ramona Boulevard and the location of this pipeline
alignment will be evaluated during the project design. The storm drains will consist of reinforced concrete pipe ranging
in size from 24- inches to 42- inches in diameter. The project also includes improvements to manholes, catch basins.
transition structures, connector pipes, and junction structures.
We finally understand that the project will be funded by federal CDBG funds and that the project budget is $850,000
which shall cover all costs including design, construction, construction management, testing, inspection, permits, etc.
The project will require approvals from the City and Los Angeles County Department of Public Works (LACDPW) for an
MTD connection.
We will walk the drainage area to confirm the drainage area boundaries and to evaluate all existing means of
conveyance within the area: streets, gutters, channels, culverts etc. Once we have an accurate hydrology map that shows
all existing features, we will proceed to perform hydrology calculations for the existing conditions in full compliance
with the City and the LACDPW requirements. We will pay close attention to street and inlet capacities and the depth of
ponding within this residential neighborhood. Once we identify any and all drainage deficiencies for the area, we will
layout the proposed storm drain system that will meet the City and County drainage criteria. We will size the inlets and
pipes that will provide the drainage protection required by the Los Angeles County (County) and the City of Baldwin
Park. Our design team will conduct a detail utility investigation of the proposed storm drain alignments to locate the
storm drain in the most efficient and economical manner. If necessary, we will recommend potholing of existing utilities
to confirm their locations and prevent any conflicts during the construction of the storm drain. We understand the
budget constraints for this project so it will be our goal to provide you with all possible alternatives and levels of
protection to best make use of your project dollars to benefit the community in this area.
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Storm Drain Improvements on Corak Stree#
A kickoff meeting with the City will be conducted to fully understand the City's needs and objectives for the project.
This meeting will also allow CivilSource and the City to establish project schedule, points of contact, establish
administrative procedures, finalize design parameters, discuss existing site conditions, receive all available records
related to project roadway as well as exchange city standards, title blocks, etc. CivilSource will receive City CAD
standards, symbols and layering convention at this time. CivilSource intends to work with the City as an extension of
their proiect staff and to be available to the City at all times.
a. Field Review. CivilSource will conduct a thorough field review of the project drainage boundary to verify field
conditions and flow patterns and to record any other constraints, and existing improvements within the project area
that may be affected by the proposed improvements.
b. Record Review. CivilSource will review all available record data in the City files. Items such as improvement plans,
drainage studies, topographic and rights -of -way maps, etc., will be collected and reviewed for use in determining
existing constraints for design of this project.
c. Design Criteria Record Review, Civilintorce will establish and document the design criteria to be used in this
Project. We will obtain approval of these criteria from the City of Baldwin Park and the LAC prior to proceeding with
further drainage desiqn activities.
CivilSource will mail letters and a project location map to agencies and utility companies to notify them of the project
and to request existing utility plans and /or information. All available plans of existing utilities received will be
incorporated into the improvement plans. Preliminary and final plans of the proposed improvements will be sent to all
affected agencies and utility companies within the project limits for their review.
Existing facilities interfering with the proposed improvements will be identified and the corresponding agency or
company will be advised of the conflict. Underground utility companies will also be contacted to arrange potholing
operations to determine the exact horizontal and vertical location as necessary.
a. Research. CivilSource will obtain copies of record data maps (i.e.: tract maps, parcel maps and records of survey),
corner records, centerline tie notes, benchmarks, and utility drawings, as available with applicable governmental
agencies and utility providers, and as records are made available by the City of Baldwin Park.
b. Right -Of -Way Base Map. CivilSource will prepare centerline and right -of -way base map to depict existing and
proposed street widths along the project limits. Said mapping will also include lots /parcels adjacent to street right -of-
ways along with the center line intersection. The map shall include easements of record as specified in a Preliminary
Title Report as provided by City of Baldwin Park.
c. Surveying Services
i. Research and Set Up — Obtain the necessary reference information for the site. We will acquire data from the
County of Los Angeles and the City of Baldwin Park, as necessary. Datum for the project will be as follows:
Horizontal — California Coordinate System, Zone V, NAD 83, 2010.00 Epoch, GROUND, Vertical — Los Angeles
County Benchmarks, NAVD 88, unless otherwise prescribed prior to the survey. We will create a record base map
from the results of the research.
ii. Control Survey — Based on information found during Task 1, we will bring horizontal and vertical control to the
site. We will also establish sufficient ties to local centerline monuments to constrain the record information. We
will also establish 6 control points for the Cross Section Survey.
iii. Cross - Section Survey — Cross - sections at no greater than fifty foot interval will be acquired along the entire
length of the project (approximately 2,500 lineal feet), locations of utilities (USA Markings and above ground
appurtenant devices), inverts of all sewer and storm drain manholes and catch basins are also included. Locations
at each cross section line will be obtained at Right of Way or Fence Line, Back of Sidewalk, Top of Curb, Flowline,
City of Baldwin Park I Public Works Department Page 13
Lip of Gutter and at the painted median for each side of the road. Locations at intersections will extend to BCR
and /or ECR, as well as other breaklines.
iv. Aerial Mapping — Provide aerial base mapping of the benefit area as described in the RFP (approximately 43
acres). Included is the cost of the flight, compilation and orthophotography. Deliverables will include digital
mapping data in AutoCAD 3D format. DEM and Breaklines in ASCII format files for AutoCAD LDD. Orthophoto
files will include TIFF, TFW and ECW compressed formats. 1 " =40' mapping with 1' contours. Includes the cost of
setting and surveying five horizontal and vertical control points for the aerial.
v. Deliverables — Provide AutoCAD drawing file, ASCII Point file, photographs and Base Map detailing the results of
the survey. This work can all be delivered within 15 working days after notice to proceed, providing there are no
weather delays. We will also include a written report of the survey.
vi. Legal Descriptions and Sketches — Provide one set of legal descriptions and sketches for the +/ -2,500 lineal feet
of storm drain for easement purposes.
d. Prepare Storm Drain Easement and Exhibit (if necessary). CivilSource shall prepare metes and bounds legal
description, exhibit plat and traverse closure sheets for each of the two grants of fee title or grants of easements
required for this Project. Said documents shall be prepared in accordance with directives provided by the City of
Baldwin Park as to the exact limits for each grant and the exhibit (pictorial) shall be verified by each entity prior to
completion of legal description and traverse closure. Each document shall be processed and recorded by the project
title company after acceptance by City of Baldwin Park representative.
As a highly recommended service for this type of job, CivilSource can provide potholing services as necessary (and at
the City's option) to locate existing facilities. Locating utility facilities prior to the start of construction will allow for early
coordination with utility agencies for relocation of their facilities. Any upfront information gathering will result in ease of
construction and avoid impacting the schedule or budget with unnecessary change orders or stand -bv time.
Geotechnical services will consist of review of the following:
a. Review of readily available background materials, including published geologic and seismic hazards maps,
groundwater data, stereoscopic aerial photographs, and reports and /or plans provided by the client.
b. Perform a site reconnaissance to select and mark the proposed boring locations, and to coordinate with
Underground Service Alert (USA) for underground utility location.
c. Provide traffic control, including lane closures, in general accordance with the W.A.T.C.H. manual.
d. Drilling, sampling, and logging of four small- diameter borings to depths of approximately 15 feet, or refusal,
whichever is shallower. The borings will be logged and sampled at selected depths.
e. Perform laboratory testing on selected, representative soil samples to evaluate in -situ moisture and dry density,
sieve analysis, shear strength, and soil corrosivity.
f. Data compilation and geotechnical analysis of field and laboratory data. Our analysis will include the following:
• Suitability of the site for the proposed construction from a geotechnical perspective.
• Anticipated soil conditions during trenching or jack- and -bore construction.
• Anticipated depth to groundwater based on the exploratory borings and readily available groundwater data.
• Excavation characteristics, temporary stability of trench excavations and shoring design criteria.
• Appropriate pipe bedding, suitable trench backfill material and compaction requirements.
• Evaluate the corrosion potential of the on -site soils.
g. Prepare a geotechnical report presenting our findings, conclusions, and recommendations for design and
construction of the proposed proiect.
a. Hydrology Study. CivilSource will prepare a Hydrology Study for the project by conducting the following steps:
L Conduct a thorough field review to verify drainage boundaries.
E Using the MPD as a guide we will prepare a hydrology map for the existing drainage condition. Hydrology
calculations will be prepared for the 10, 25 and 100 year storm events using LAC approved methodology. Flows
will be shown at major confluence locations.
Storm Drain Improvements on Corak Street
iii. CivilSource will prepare a preliminary layout of the proposed drainage improvements, including the proposed
catch basin locations. We will prepare alternative alignments for the storm drain improvements. We will not
proceed to complete the drainage study or commence detailed design until the alternatives have been
presented to the City and a preferred alternative has been designated.
iv. Prepare a hydrology map for the proposed drainage system identified under Step 3. Complete catch basin
hydrology calculations (10 and 25 year) and assess whether the street flooded width criteria is met.
v. Modify basin locations as necessary to satisfy City's flooded width criteria.
b. Hydraulic Analysis. CivilSource will complete a comprehensive hydraulic analysis for the preferred storm drain
alignment alternative selected. These calculations will be performed using WSPG software. The downstream hydraulic
grade line control at our proposed connection to the 48" RCP storm drain will be approximately elevation 321.4 as
depicted on the City of Baldwin Park record plans for the existing storm drain at Francisquito Avenue.
Prepare a drainage report summarizing the results of the study for submittal to the City and to the County. This report
shall include a brief technical narrative, hydrological and hydraulic back -up calculations, a drainage map for the
proposed catch basins and inlets, preliminary plan and profile drawings at a scale of 1" = 100' horizontal and 1" = 4'
vertical, and cross sections for the drainage facilities, preliminary roadway improvement plans at a scale of 1" = 40', and
preliminary cost estimates.
c. Preliminary Drainage Report. The results of the Hydrology Study and Hydraulic analysis will be combined into a
Preliminary Drainage report for submittal to the City of Baldwin Park and the County. The report will be formatted as
follows:
1.0 Introduction 4.0 Existing Conditions
2.0 Study Objective 5.0 Proposed Improvements
3.0 Methodology 6.0 System Costs
Appendix A: Existing System Hydrology (Map and Calculations)
Appendix B: Proposed System Hydrology (Map and Calculations)
Appendix C: Proposed System Catch Basin Sizing and Street Flooded Width Calculations.
Appendix D: Storm Drain Hydraulic Calculations
Appendix E: Preliminary Storm Drain Plan and Profile Drawings
Appendix F: Preliminary Construction Cost Estimates
Appendix G: Project Correspondence
Appendix H: Geotechnical Report
D. Final Drainage Report. Under this task, CivilSource will prepare a drainage technical report in support of the final
design plans. This supplemental report will be a technical narrative providing an overall summary of the results of the
a. Categorical Exemption (CE). We understand that the City will be filing a Categorical Exemption (CE) for this
project. Design consideration will be given to minimize environmental impacts so that the project will qualify for an
exemption (i.e., the project will not have a significant impact on the environment). However, if it is determined that the
project does not qualify for a CEQA exemption and a more thorough analysis is required, the CivilSource team can at
the City's request prepare an Initial Study /Mitigated Negative Declaration (IS /MND) which would include design
features, best management practices and /or mitigation measures to reduce or eliminate the impacts, thereby providing
the appropriate methods to ensure the project has a less than significant impact.
b. Standard Urban Stormwater Mitigation Plan ( SUSMP). CivilSource will prepare a SUSMP as required by the
LACDPW. The project SUSMP will comply with the County requirements. The specific tasks items associated with the
generation of the plan will include:
• Site and Watershed Characterization • Operations and Maintenance
• Pollutants of concern • Impaired Water Bodies Identification
• Hydrologic Conditions of Concern • Construction Details
• BMP Selection and Preliminary Sizing
c. Storm Water Pollution Prevention Plans (SWPPP). CivilSource will include in the Project Specifications for this
project a requirement for the Contractor to develop a Storm Water Pollution Prevention Plan (SWPPP) in conformance
with the current General Construction Permit, and acceptable to the City.
The objective of this task is to complete the design, and secure approval of the improvement plans necessary for
construction of the proposed drainage improvements. We will utilize our base mapping, field observations and
hydrology /hydraulics analysis to develop 50 %, 90 %, final plans, and approved plans by the City. All improvement plans
will be prepared in compliance with City of Baldwin Park and LACDPW standards. CivilSource will prepare plan and
profile sheets to depict the proposed storm drain improvements at 1 " =40' horizontal and 1 " =4' vertical scales. The plan
view will show right -of -way, proposed easements, topographic features and elevations necessary for the construction of
the proposed storm drain. The profile view will show the proposed storm drain, crossing information with other utilities
and existing roadway centerline.
CivilSource will detail local depressions and provide other details of features requiring special attention for the
accomplished. A I I' i will 1 1 nwll.
Contractor to clearly understand the work to be H Dina plans win be prepared on 24 X36" mylar sheets.
Drawings will include a title sheet, detail sheet and plan and profile sheets as specified above. improvement plans will
be prepared using AutoCAD 2012 in a ".dwg" file format. Construction traffic control plans are not required for this
project.
CivilSource will prepare project specifications special provisions, bid item description, and the bid schedule for bidding
and construction purposes. These special provisions will be prepared based upon City standards using the City's
template. The special provisions will include time of completion, liquidated damages, and work hours, traffic control as
well as other necessary information.
CivilSource will prepare the bid schedule based upon the City's standard forms and combine the City's general
conditions and our special provisions to develop the project specifications. Every bid item in the bid schedule will have
a special provision specification reference to assure the contractor knows the level of effort and materials to be
furnished within each pay item. All specifications will be prepared in conformance with the City's latest adopted version
of Microsoft Word and Excel software.
CivilSource will also provide an estimate of probable construction cost for use by the City in evaluating received bids
and verifying the project budget. Unit costs will be developed based upon recent bid tabs from the region as well as
from input from regional Contractors. A quantity estimate and construction cost estimate will be prepared and
submitted along with each plan review submittal to the City. All bid items, quantities, and estimates will be prepared in
accordance with requirements set by the Director of Public Works to satisfy fundinq source requirements.
CivilSource will prepare a Preliminary Design Submittal at approximately 50% and meet with the City of Baldwin Park
staff to review the submittal. As an important element of this work, we will prepare horizontal alignment and
preliminary profile showing all clearances. CivilSource will present to the City all constraints, probable conflicts and
discuss options and recommend solutions for the City's review and approval. At the conclusion of the 70% submittal
review and following receipt of formal comments from City of Baldwin Park staff. CivilSource will document all decisions
and obtain agreement on all recommendations before proceeding with the 90% Engineering submittal. As a minimum,
this submittal will include the following:
• Recommend alignment of storm drain E Preliminary cost estimates
• Drainage plan and profile sheets ■ Outline of specification special provisions
• Work sketches of details and sections N Copies of utility coordination letters
CivilSource will prepare 90% engineering plans that will include all 70% comments made by the City, final alignment and
detailed profile with street hydrology and hydraulic calculations.
As a minimum, this submittal will include the following:
• City approved profile • Updated cost estimate
• Drainage Plan and profile sheets • Project Specifications — draft
• Hydrology and hydraulic report
• SUSMP (draft)
CivilSource will prepare the Construction Documents and submit to the City of Baldwin Park for review at approximately
100 % complete. This submittal shall incorporate all the City's 90% review comments and be based on the previous
Engineering decisions. The submittal would include:
• Title sheet and location map
• Drainage plan and profile sheets
• Details, standard plans list and general notes
• Hydrology and hydraulic reports
All 90% desian review comments will be included in the final en
• SUSMP
• Quantity and construction cost estimates
• Specifications
• Copies of utility coordination letters
=rinq submittal.
The storm drain connections will be designed per the LACDPW "Guidelines for Connection Permits" and shall be
approved by the County prior to final submittal to the City. All review comments will be incorporated and original
mylars will be prepared with appropriate signatures. These plans will then be signed by the City !to be released for
solicitation of bids. Additionally, final specifications and cost estimates will be prepared and issued to the City. This
submittal will include:
• Engineer signed mylars
• Specifications
• Engineer Cost Estimate
• Engineer Signed Hydrology and Hydraulic
Report
• Storm Drain Easements — Legal Descriptions
and Exhibits (if needed)
• Digital copies of utility coordination letters
. �. rwrvTTaeM�scape��deseribec�wi�n��s�ec�t�ion��' P�r�j��trement� `-•s�a•Fl����i =n�l°�d�:.�. ,�..,,����.,
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EXHIBIT "B"
The schedule of compensation includes the following tasks and fees:
Task
Total Hours
Total Fee
A. Preliminary Design Plan
156
$35,769
B. Final Engineering - Plans, Specifications, & Estimates
234
$22,915
Subtotal
390
$58,684
Reimbursable Expenses (2% of subtotal)
$1,174
Optional Services - Potholing
$8,0221
Grand Total 1
390 1
$67,8801
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EXHIBIT "D"
ADDITIONAL PROVISIONS
T1+®"
It&
SIGNAL AT THE BALDWIN PARK BOULEVARD / STEWART AVENUE
AND ♦ R STREI=T I FOSTER AVENUE INTERSECTIONS T"' PTM
GENERAL ENGINEERING SERVICE, INC. IN THE AMOUNT OF
1
This report requests that the City Council consider awarding a construction contract for
the Installation of a Traffic Signal at the Baldwin Park Boulevard / Stewart Avenue and
Frazier Street / Foster Avenue intersections to PTM General Engineering Service, Inc.
in the amount of $267,350.
I:�Tol-wc] �Ii1 1i7
This project consists of installing a traffic signal at the Baldwin Park Boulevard / Stewart
Avenue and Frazier Street / Foster Avenue intersections. The work includes signing,
striping, pavement markers, and constructing new curb ramps to meet ADA standards.
The two City street intersections have in the past been discussed by the City Council as
potentially needing a traffic signal. The tragedy last year involving a pedestrian walking
along Baldwin Park Boulevard near Stewart Avenue brought to light prior discussions to
install a traffic signal at this intersection. That intersection had been discussed about
seven years ago, but was not designed nor constructed due to a lack of available
funding at that time and because other traffic signals were underway and those had
been given a higher priority.
The intersection at Frazier Street & Foster Avenue has been requested by neighboring
residents around Sierra Vista High School and had been discussed by the City Council
as potentially needing a traffic signal due to traffic safety considerations and heavy
congestion as children are walking to and from school combined with vehicular traffic
from school drop offs and from residents commuting to work in the morning peak hours.
Award a Contract for Traffic Signal Installation Project Page 2 of 3
June 6, 2012
On February 1, 2012, the City Council authorized staff to advertise the project to obtain
construction bids upon completion of design.
On May 17, 2012, eight (8) bids were received, opened, and declared publicly. A
summary of the bids received is shown in Attachment 1. The apparent low-bid is from
PTM General Engineering Service Inc., in the amount of $267,350.
This contractor has recently completed similar traffic signal installations and
improvements for the City of Industry and Irwindale. This contractor has also
completed similar electrical work for the City of Anaheim. This Contractor has a both a
Class A (General Engineering Contractor) and Class C-10 (Electrical) license in good
standing with the State Contractors' Board as shown in Attachment 2. A background
search shows no irregularities regarding this Contractor.
.
lamicial
There is no fiscal impact to the General Fund associated with these traffic signal
improvements. The table below summarizes the funds available to complete the traffic
signal installation:
Available Funds
Baldwin Park & Stewart Measure R
$150,000
................ __ ............. ............................ ............... ............ ............................................... ..... ........... ; . .......... ........... ...................... ....................
Frazier & Foster Traffic Signal Developer Impact Fee
$60,000
........... ........... - ............. ..................... .................. ............ - ................
Frazier & Foster Underqroundinq Developer Impact Fee
$100,000
Total Available Funds
$310,000
The table below summarizes the project's estimated expenditures:
There are sufficient funds to complete the installation of the traffic signals. Cost have
already accounted for design and related preliminary expenditures.
Award a Contract for Traffic Signal Installation Project
June 6, 2012
Page 3 of 3
The tables show that even with a 10% contingency assigned to the construction effort,
there could be funds remaining after completion of the traffic signals. Therefore staff
recommends that the City Council authorize moving forward with this improvement.
The project will completely exhaust the Developer Impact Fees before using any
Measure R funds, so unexpended Measure R funds will be available for future eligible
projects.
Staff recommends that the City Council:
1. Award a Construction rnnfr ct to PTM General Ennineering Service Inc. in the
— I --a I — I 1� L
amount of $267,350 and authorize the Mayor to execute the agreement, as
shown in Attachment 3; and
2. Authorize the Director of Public Works to execute any necessary change orders
in an amount not to exceed ten percent (10%) of the original contract.
ATTACHMENTS
1. Summary of Bids Received
2. Proof of State Contractor's License
3. Construction Contract / Agreement
ATTACHMENT I
BALDWIN PARK BLVD / STEWART AVE AND FRAZIER ST / FOSTER AVE
TRAFFIC SIGNAL INSTALLATION
IN THE CITY
• BALDWIN PARK
No
Contractor
Total Bid
Notes
1
PTM General Engineering Service
$267,350
Low Bidder
2
1 Steiny and Company
$270,780
3
California Professional Engineers
$273,759
4
Flatiron Electric Group
$274,716
5
VT Electric
$280,400
6
Sully Miller
$289,975
7
Macadee Electrical
$305,169
8
JFL Electric Inc.
$310,481
ATTACHMENT 2
.�.��
Contractor's License Detail — License # 891265
DISCLAIMER: A license status check provides information taken from the CSLS license database. Before
relying on this information, you should be aware of the following limitations.
CSLB complaint disclosure is restricted by law (B &P 7t 24.6) If this entity is subject to public complaint disclosure, a link
for complaint disclosure will appear below. Click on the link or button to obtain complaint and/or legal action information.
Per B&�P 707_1.17 , only construction related civil judgments reported to the CSLB are disclosed.
-» Arbitrations are not listed unless the contractor fails to comply with the terms of the arbitration.
X° Due to workload, there may be relevant information that has not yet been entered onto the Boar-i's license database.
License Number 891265 Extract Date 512112012
_..... .._ .....
P 7 M GENERAL ENGINEERING SERVICES INC
Business Information Business Phone Number (851) 710 -1400
P 0 BOX 7745
iZIVERSIDE, CA 92513
Issue Date
42/20/2007
Expire.Date
4 2128 /2 0 1 3
ACTIVE
License Status
Effective Date: 0=1 12011
BQI's Bond History
_
...... . ..... . .. ........... - ------- ----------- ... ..................... . . ............. . - .......... .. . ....... ... ...... .
Z The Responsible Managing Officer (RMO) MENDOZA BRIAN HERNANDEZ
certified that he/she owns 10 percent or more of the voting stock/equity of the
corporation. A bond of qualifying individual is not required.
Effective Date; 04/1312012
BQJ's Bond History„
WORKERS' COMPENSATION
An employee service group holds the workers compensation insurance.
Policy Number- 2246
Workers' Compensation
Effective Date. 11 /19/2007
Expire Date: None
Workers' Compensation History
.............. -- .. . ....... . ........... . ....... ................. ------------
Personnel listed on this license (current or disassociated) are listed on other licenses.
Conditions of Use I Privp�qy_Epttcy
Copyright Q 2010 State of California
BALDWIN PARK BLVD AT STEWART AVE AND FRAZIER ST AT FOSTER AVE
TRAFFIC SIGNAL INSTALLATION
IN THE CITY OF !' •
Fmei:7m ajj1:4zk
THIS AGREEMENT, made and entered into this 6 day of June , 2012 , by and
between CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter referred to
as "CITY" and PTM GENERAL ENGINEERING SERVICE INC. "CONTRACTOR."
WITNESSETH:
That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree
as follows:
1. The complete Construction Contract / Agreement consists of the Contract Documents
set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of
conflict between the Contract Documents, the precedence of documents shall be as established in
the Special Provisions.
2. CONTRACTOR shall perform everything required to be performed, shall provide and
furnish all the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required for the following work of improvement: BALDWIN PARK
BLVD AT STEWART AVE AND FRAZIER ST AT FOSTER AVE TRAFFIC SIGNAL
INSTALLATION (the "Work of Improvement ") all in accordance with the Contract
Documents and Contractor's Proposal dated May 17, 2012 .
CONTRACTOR agrees to perform all the work and furnish all the materials at his own
cost and expense necessary to construct and complete in a good and workman -like manner and to
the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with
the plans, specifications, and Contract Documents (the "Specifications ") therefore prepared by
City's Engineering Department and adopted by the City Council.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this
Work of Improvement the stipulated sum of Two Hundred Sixty -Seven Thousand, Three
Hundred and Fifty Dollars ($ 267, 350.00 ) .
CITY agrees to make monthly payments and final payment in accordance with the
method set forth in the Specifications.
4. CONTRACTOR agrees to commence construction of the Work of Improvement within
ten (15) days after issuance of a Notice To Proceed, and to continue in a diligent and workman-
like manner without interruption, and to complete the construction thereof within the time
specified in the Contractor's Bid Proposal (sixty - 60 - calendar days) from the commencement
date stated in the Notice to Proceed.
5. Time is of essence of this Contract, and it is agreed that it would be impracticable or
extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain
by reason of any delay in the performance of this Agreement. It is, therefore, agreed that
CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred
Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work. If
liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount
thereof from any money due or that may become due the CONTRACTOR under this Agreement
in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed
liquidated damages for any delay caused by the failure of a public utility to relocate or remove an
existing utility required for the performance of this Contract.
6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees
on the work of improvement a salary or wage at least equal to the prevailing salary or wage
established for such work as set forth in the wage determinations for this work. Travel and
subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The
CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar
day or portion thereof for each worker paid (either by him or any subcontractors under him) less
than the prevailing rate described above on the work provided for in this Agreement, all in
accordance with Section 1775 of the Labor Code of the State of California.
7. In the performance of this Contract, not more than eight (8) hours shall constitute a
day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from
any person employed by him hereunder, except as provided in the Labor Code of the State of
California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et
seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall
forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in
the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day
during which any worker is required or permitted to labor more than eight (8) hours in violation
of that article.
8. CONTRACTOR, by executing this Agreement hereby certifies:
"I am aware of the provisions of Section 3700 of the Labor Code which requires every employer
to be insured against liability for Worker's Compensation or to undertake self - insurance in
accordance with the provisions of that Code, and I will comply with such provisions before
commencing the performance of the work of this Contract."
9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds
approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price,
to guarantee the faithful performance of the work, and one in the amount of One Hundred
Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials
furnished. This Contract shall not become effective until such bonds are supplied to and
approved by the CITY. CONTRACTOR shall, prior to the release of the performance and
payment bonds or the retention payment, furnish a warranty performance and payment bond
equal to at least ten percent of the final contract price or $1,000, whichever is greater.
IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and
CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in
triplicate, the day and year first above written.
ATTEST:
CITY CLERK
CONTRACTOR
BY
(Title)
BY
CITY OF BALDWIN PARK
Manuel Lozano, MAYOR
APPROVED AS TO FORM:
CITY ATTORNEY
:, .• -
TRAFFIC SIGNAL INSTALLATION
IN THE CITY OF BALDWIN PARK
NOTICE INVITING SEALED BIDS
INSTRUCTIONS TO BIDDERS & INFORMATION FOR BIDDERS
BIDDER'S PROPOSAL
CONTRACT /AGREEMENT
SPECIFICATIONS
TRAFFIC SIGNAL PLANS (APPENDIX 1)
MODIFICATIONS AND AMENDMENTS THERETO
h•
JUN 6
CITY OF BALDWIN PAIFW No 0 --STAFF REPORT
June 06, 2012
LANDSCAPING SUBJECT: RESOLUTION 2012-021 APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE -
ASSESSMENT DISTRICT FOR FY 2012-2013, DECLARING THE
INTENT TO LEVY AND COLLECT
11MEAND PLACE FOR A PUBLIC HEARING
PI1PPOSF
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
FY 2012 -2013 Citywide Landscaping and Lighting Maintenance Assessment District.
The recommended hearing date is July 11, 2012.
•
The City has an annual program for the maintenance of landscaping and lighting
improvements, as well as open space improvements, including the maintenance and
operation of traffic signals, street lights, median landscaping, and street trees. It is
recommended that we continue providing this program through special assessments.
On March 21, 2012 the City Council approved a resolution which authorized initiating
the FY 2012 -2013 Citywide Landscaping and Lighting Maintenance Assessment District
(LLMD) and ordered the preparation of the Engineer's Report.
The preparation of the Engineer's Report has been completed. The Engineer's Report
details the legal mechanism to re- establish the district, summarizes the costs and
expenditures of the District, and explains the methodology of distributing the
assessments for obtaining the district revenues.
Resolution 2012 -021 Approving the LLMD Engineer's Report Page 2 of 4
June 06, 2012
Over the last 19 years, the Engineer's Report has been prepared adhering to the
procedures established in the 1972 Landscaping and Lighting Act, and which the City
proposes to be continued through Fiscal Year 2012 -2013. As in the previous years, the
City must follow the same procedures such as preparation of an Engineer's Report and
a public hearing in order to proceed with levying assessments.
Submitted for Council's review and approval is the Engineer's Report in accordance
with the requirements of Article 4, Part 2, Division 11,551 of the State of California Streets
and Highways Code. The assessment rates for FY 2012 -2013 are proposed to remain
unchanged. The average residential property (assuming a 60 -foot street frontage
width) will have an overall landscaping and lighting assessment of $69.42. The
following table shows the FY 2011 -2012 assessments for each zone. The same
assessments are proposed for FY 2012 -2013.
ASSESSMENT RATES
ZONE
LANDSCAPE
LIGHTING
TRAFFIC SIGNALS
Residential
$0.7513
$0.2809
$7.49 per lot
Commercial
$0.7513
$0.5547
$11.87 per lot
Parcel Map #1164 (14
$25.72 per lot
$25.72 per lot
$11.87 per lot
lots)
1 11
Tract #: 39090, 39635,
$18.00 per lot
$18.01 per lot
$7.49 per lot
40746, 42828, 41956
*Assessment per foot of adjusted frontage. Since 1997, the assessment rates of the Citywide
Landscaping and Lighting Assessment District has remained the same.
The public hearing is scheduled on Wednesday, July 11 at 7:00 pm, and it represents
an opportunity for property owners to comment on the district and the related
assessments.
The Engineer's Report fully considers the legal requirements resulting from Proposition
218. The City Council has supported staff's recommendation to rely on an exemption
of Prop 218 (passed in 1997), which allows the renewal of LLMD assessments so long
as the rates are not changed. If the assessment rates are desired changed, then the
balloting requirements under that proposition must be fulfilled.
The Engineer's Report contains details which are ultimately required in order to submit
the assessments to the Los Angeles County Assessor's Office, and which are
thereafter incorporated into the property tax rolls.
Resolution 2012-021 Approving the LLMD Engineer's Report Page 3 of 4
June 06, 2012
For many years, the LLMD had adequate funds for its existing operations. In recent
years, there has been a steady increase in maintenance costs due to the expansion of
areas that are landscaped, the addition of new traffic signals and street lights, higher
energy and water rates, and the increased cost of materials. In order to keep
maintenance costs within district revenues, the City has continued to streamline
maintenance operations without which would otherwise result in a significant deficit.
Beginning in FY 2007-2008 and over the last four years, the City has been coping with
an operating deficit in this fund of over $300,000. For the coming year, unless the City
budget contains additional funds for landscaping, a reduction of landscape areas or
decrease in the maintenance intensity of landscape operations must be made. That
decision may be made as part of the budget approval process.
The goal of the LLMD fund in the FY 2012-2013 Budget is to achieve a balance
between expenditures and revenues. Over the last several years the city has
experienced some revenue increases from the Ad-Valorem component of this fund,
however that is not sufficient to fully ameliorate the imbalance caused by increasing
maintenance costs.
FISCAL IMPACT
The following is a summary of revenues and expenditures anticipated for the
Landscaping and Lighting Assessment District for FY 2012-2013:
FY 2012-13 Projected Expenditures
Street Lighting
$610,000
................ ..................... .... .................... ........................................ .......... ...... .................... - .......................... .................
Landscaping $845,000
.... ......................... ........... ............... .......... ................
Traffic Signals
$295,000
............ ................ ........... ................. .......... ..........
Total Expendituresi $1,750,000
Resolution 2012-021 Approving the LLMD Engineer's Report Page 4 of 4
June 06, 2012
While the assessment rates have not been increased for over thirteen years, our
operating costs have been increasing each year from utility rate increases and from
continual expansion of our infrastructure which includes new traffic signals, streetlights,
and landscape areas. The new upcoming budget will achieve a balance between
district revenues and maintenance costs. However, as directed by the City Council,
staff is always open to new ways on improving service delivery and utilizing more cost
efficient use of resources.
99MEHAMOOM
StaA recommends that the Citv Council waive further reading, read by titip. nniv a�n
adopt Resolution 2012-021 en titled, "A RESOLUTION OF THE CITY C 0 Ui�1'6 L
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'
REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANC
ASSESSMENT DISTRICT FOR FY .0 THE INTENT TO LE
AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR
PUBLIC HEARING."
ATTACHMENTS
1. Resolution No. 2012-021
2. Engineer's Report dated May 24, 2012
RESOLUTION NO. 2012 -021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2012 -2013, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A
TIME AND PLACE FOR A PUBLIC HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
igh
Lting Act of 1972° and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications, an estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT
(Hereinafter referred to as "District "); and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2012 -2013 for
the construction and continued maintenance of certain public facilities within the
Resolution No. 2012-021
Page 2 of 2
Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and
benefit said District as said area is shown and delineated on a map shown in the
Engineer's Report on file in the office of the City Engineer, open for public inspection,
and herein so referenced and made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 11,
2012, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments, or objections in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest., convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish
summary of this Resolution in the San Gabriel Valley Tribune, a newspaper of general
circulation; said publication shall not be less than ten (10) days before the date of said
Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and/or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813-5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 6th day of June 2012.
MANUELLOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
Resolution No. 2012-021
Page 3 of 3
1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify
that the foregoing Resolution No. 2012-021 was duly adopted by the City Council of the
City of Baldwin Park at a regular meeting thereof held on June 06, 2012 and that the
same was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
. ire -M
Prepared for
l
.
Reoo�-------------------------------------1
PartA - Description nf Improvements ............. —.............................. 3
Part B- Estimate of Cost ...................................................................... 4
Part C - AssesomendRoU
............ 5
ongmnmt1e13 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page #
CITY OF ! PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE ;
REPORT
L41:4 Z49 1 a
The undersigned respectfully submits the enclosed Engineer's Report as directed by the City
Council of the City of Baldwin Park pursuant to the provisions of Article XIIID, Section 4 of the
California Constitution, and the Landscaping and Lighting Act of 1972, Sections 22500 et seq.
of the California Streets and Highways Code. The undersigned certifies that he is a Professional
Engineer, registered in the State of California.
Dated: May 24, 2010 By:
C. Steph n ucknam, Jr., P.E
R.C.E. No. 20903
Assessment Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll
thereto attached, was filed with me on the day of , 2012.
City Clerk
City of Baldwin Park
Los Angeles County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and
Assessment Diagram thereto attached, was approved and confirmed by the City Council of the
City of Baldwin Park, California, on the day of , 2012.
City Clerk
City of Baldwin Park
Los Angeles County, California
engreport1213 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 1
FISCAL AR 2012-13
CITY OF BALDWIN
REPORT PURSUANT
TO THE PROVISIONS OF
LANDSCAPING OF
SECTION i0 THROUGH
#F THE CALIFORNIA •r
Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and
in accordance with the Resolution of Initiation, adopted by the Council of the City of Baldwin Park,
State of California, in connection with the proceedings for:
CITY OF BALDWIN PARK
CITY`J`JIDE L, ,ND SCAPI "N'G AND LIGHTING
MA1IIITENAI ICE D I S T RIOT
herein after referred to as the "Assessment District ", I, C. Stephen Bucknam, Jr., P.E., the duly
appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as
follows:
PART A: DESCRIPTION OF IMPROVEMENTS
This part describes the improvements in the Assessment District. Plans and specifications for the
improvements listed in Part A are on file with the City Engineer. Such plans and specifications are
incorporated herein by reference.
This part contains an estimate of the costs for maintenance of the improvements within the District
for Fiscal Year 2012 -13, including incidental costs and expenses in connection therewith. This
estimate is also on file with the City Engineer.
PART C: ASSESSMENT
This part contains an assessment of the estimated cost of the improvements on each benefited lot
or parcel of land within the Assessment District.
PART D: METHOD OF APPORTIONMENT OF ASSESSMENT
This part describes the method of apportionment of assessments, based upon parcel classification
of the land within the Assessment District, in proportion to the estimated benefits to be received.
engreport1213 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 2
PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains a list ofthe County ofLos Angeles Assessor's parcel numbers, and the net
amount to be assessed upon benefited lands within the Assessment District.
This part inourpurates, by reference, the "Assessment Diagrarn~, which is a diagram of the
Assessment District showing the exterior boundaries of the Assessment District and the lines and
dimensions of each lot or parcel of land within the Assessment District. This Diagram has been
prepared by the Engineer and is on file with the City Engineer. The lines and dimensions of each
lot orparcel within the Assessment District are those lines and dimensions shown on the nnopa of
the Assessor of the County of Loa Angeles for the year when this Report was prepared. The
Assessor'snn�peandneoundaanainoorporoba�bynefonanoeh�noinondrnndopedofthioReport.
ongmpmt1213 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 3
� • •
PART : - •
The facilities, which have been constructed within the City of Baldwin Park, and those which may
be subsequently constructed, will be operated, serviced and maintained as generally described as
follows:
a • •
FOR THE CITY OF BALDWIN PARK
CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE DISTRICT
FISCAL YEAR 2012 -13
The proposed improvements include the construction, operation, servicing and maintenance of
landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public
rights -of -way within the Assessment District; including but not limited to, personnel, electrical
energy, utilities such as water, materials, contracting services, and other items necessary for the
satisfactory operation of these services described as follows:
Landscaping and Appurtenant Facilities
Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and
curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street
and public rights -of -way, including parkways, medians and dedicated easements within the
boundary of said Assessment District.
Lighting and Appurtenant Facilities
Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals,
metering devices and appurtenant facilities as required to provide safety lighting and traffic
signals in public streets and public rights -of -way and easements within the boundaries of said
Assessment District. Power for the street lights and traffic signals shall be furnished by the
Southern California Edison Company or its successors and shall be adequate for the intended
purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of
California.
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant
facilities, including repair, removal or replacement of all or part of any of the landscaping, public
lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease
or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning,
sandblasting and painting of walls and other improvements to remove or cover graffiti.
Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance
of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or
energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation
of landscaping or appurtenant facilities.
The plans and specifications for the improvements, showing the general nature, location, and the
extent of the improvements, are on file in the office of the City Engineer and are incorporated
herein by reference.
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 4
The estimated cost of the construction, operation, servicing and maintenance of the improvements
for Fiscal Year 2011 -12, as described in Part A, are summarized herein and described below. All
costs include administration and utilities where applicable.
CITY OF BALDWIN .,.
FY 2012 -13
Budget
Estimated Beginning Balance 07/01/2012 $291,500
FY 12 -13 Estimated Revenue
Assessment Revenue $910,000
County Ad Valorem Tax $770,000
Penalties, Late Taxes, Earnings $70,00
Total Revenue $1,750,000
FY 12 -13 Projected Expenditures
Street Lighting $610,000
Landscaping $845,000
Traffic Signals $295,000
Total Expenditures $1,750,000
FY 12 -13 Operating Reserve / Deficit $0
Projected Balance 06/30/2013
Beginning Fund Balance
$291,500
FY 12 -13 Revenues
$1,750,000
FY 12 -13 Expenditures
$1,750,000
Projected Fund Balance 06/30/2013
$291,500
The 1972 Act requires that a special fund be set -up for the revenues and expenditures of the
District. Funds raised by assessment shall be used only for the purpose as stated herein. A
contribution to the District by the City may be made to reduce assessments, as the City Council
deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next
fiscal year.
Engreport1213 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 5
PART C
ASSESSMENT ROLL
The assessment set forth for each parcel is shown on the Assessment Roll for the District,
submitted separately, as 'Part C - Assessment Roll for City of Baldwin Park, Landscaping and
Lighting Maintenance District, Fiscal Year 2012 -13 ", which exhibit is incorporated by reference
herein and is on file in the office of the City Clerk.
The Assessment Roll lists all parcels within the boundaries of the District as shown on the
Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of
Los Angeles, which is by reference made part of this report.
Assessments are not levied upon public streets, utility easements, right -of -way, and common
areas.
engreport1213 Community Economic Solutions
City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 6
PART it
METHOD OF APPORTIONMENT
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972,
permits the establishment of assessment districts by cities for the purpose of providing certain
public improvements which include construction, operation, maintenance and servicing of street
lights, traffic signals, parks and landscaping.
The 1972 Act requires that maintenance assessments be levied according to benefit rather than
according to assessed value. Section 22573 of the 1972 Act requires that maintenance
assessments must be levied according to benefit rather than according to assessed value. This
Section states:
"The net amount to be assessed upon lands within an assessment district may be
apportioned by any formula or method which fairly distributes the net amount among
all assessable lots or parcels in proportion to the estimated benefit to be received by
each such lot or parcel from the improvements."
"The determination of whether or not a lot or parcel will benefit from the
improvements shall be made pursuant to the Improvement Act of 1911 (Division 7
(commencing with Section 5000)) [of the California Streets and Highways Code]."
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any
assessment to the proportional special benefit conferred on the property. Because assessments
are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of
the California Constitution.
The 1972 Act permits the designation of zones of benefit within any individual assessment district if
"by reasons or variations in the nature, location, and extent of the improvements, the various areas
will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act
requires the levy of a true "assessment' rather than a "special tax."
ASSESSMENT METHODOLOGY
The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties
within the District and all parcels benefit from the maintenance of the improvements. The
assessment of cost upon each parcel was apportioned in accordance with the estimated benefit
received. Traffic signal maintenance costs are assessed throughout the district on a per parcel
basis. The criteria for the assessment spread of lighting and landscaping is as follows:
Rectangular lots - street frontage
2. Irregular lots - width of lot at setback line
- average of front and rear lot line lengths or
- street frontage, whichever is most representative of benefit
1 Flag lots - one -half of total footage to each of the two lots
4. Corner lots - the narrowest frontage
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 7
Excepted from the assessment would be the areas of public streets, public avenues, public lanes,
public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public
greenbelts and public parkways, and that portion of public property that is not developed and used
for business purposes similar to private commercial, industrial and institutional activities.
The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2
includes all commercial and industrial parcels that are assessed for street lighting and traffic signal
maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed
for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment
Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping,
lighting and traffic signal maintenance.
The proposed assessment for Fiscal Year 2012 -13 is derived by apportioning a part of the total
cost shown in Part B among the assessable parcels in proportion to the estimated benefits.
A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the
Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has
designated a percentage to be used for lighting and landscape purposes.
Description
Frontage and
Parcel Counts
Proposed
Assessment
Assessment
Revenues*
Zone 1 & 2 (Street Lighting)
2. Commercial / Industrial
91,927 L.F.
$0.5543 / L.F.
$ 50,955
1. Residential
649,603 L.F.
$0.2809 / L.F.
$ 182,474
Zone 3 (Landscaping)
All Parcels
(excluding Zone 4)
741,530 L.F.
$0.7513 / L.F.
$ 557,112
Zone 4 (Lights /Landscaping)
Tract # 39090, 39635,
40746, 42828, & 41956
160 Lots
$36.01 / Lot
$ 5,762
Parcel #1164
14 Lots
$51.44 /Lot
$ 720
Zone 2 (Traffic Signals)
Commercial / Industrial
(including Parcel #1164)
890 Lots
$11.87 /Parcel
$ 10,564
Zone 1 & 4 (Traffic Signals)
All Parcels
13,758 Lots
$7.49 /Lot
$ 103,047
Grand Total
$ 910,634
The assessor's parcel number and the amount of assessment upon each lot or parcel are shown
on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los
Angeles County Auditor - Controller for the inclusion on the 2012 -13 tax roll.
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City of Baldwin Park
Citywide Landscaping and Lighting Maintenance District Page 8
PART
PROPERTY OWNER LIST AND ASSESSMENT ROLL
A list of names and addresses of the owners of all parcels within this District is shown on the last
equalized Property Tax Roll of the Assessor of the County of Loa Angekae, which by reference is
hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown
on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park.
PART F
The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A
diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or
t he ohon of the City Clerk of th� <�KY nf pence| of land within the District to
Baldwin Park, and ia hereby made u part hereof byrefrerenne.
The lines and dimensions of each lot or paroel within the District are those lines and dimensions
shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and
records are incorporated by reference herein and made part of this report.
ongrepmt213 Community Economic Solutions
TO: Honorable Mayor and Members of the City Council
FROM: Edwin "William" Galvez, Director of Public Works
Isi-All 111111191mm��
SUBJECT: RESOLUTION NO. 2012-022 APPROVING THE ENGINEER'S- REPORT
FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND
COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A
PUBLIC HEARING
The purpose of this report is to request that the City Council consider adopting a
resolution which would approve the Engineer's Report, declare the intention to levy and
collect assessments, and set a date and time for a public hearing in connection with the
Citywide Park Maintenance Assessment District for FY 2012-2013. The recommended
hearing date is July 11, 2012.
-TA T og"" ej
The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve
as a mechanism for the financing of operations and maintenance associated with the
City Parks. It is recommended that the City continue these parks maintenance
programs and to fund them through special assessments provided by the PMD.
In 1996, the Baldwin Park property owner's approved the formation of a Park
Maintenance Assessment District to financially support for these programs, and the
PMD's formation was established in conformance with Proposition 218.
On March 21, 2012 the City Council approved a resolution which authorized initiating
the FY 2012-2013 PMD and ordered the preparation of the Engineer's Report.
DISCUSSION
The Engineer's Report has been prepared by staff and it provides sufficient details and
the legal mechanism to re-establish the district, summarizes the costs and expenditures
of the District, and explains the methodology of distributing the assessments.
Resolution No. 2012 -022 Approving the PMD Engineer's Report Page 2 of 4
June 06, 2012
The Engineer's Report was prepared in accordance with the requirements of Articles
XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of
1972, and Sections 22500 et seq. of the California Streets and Highways Code. Based
on State Proposition 218 Guidelines and Procedures, Baldwin Park property owners
approved the formation of a Citywide Park Maintenance Assessment District and
established assessments thereof beginning in FY 1997 -1998.
Under the proposed FY 2012 -2013 PMD, the typical homeowner will be assessed
$32.77 for parks maintenance. This amount represents an increase of 65 cents for one
year over last year's amount. The adjustment is based on a 2.02% increase in the
Consumer Price Index (CPI) which is an allowed escalation in the PMD. The following
table outlines the proposed assessment for the Citywide Park Maintenance
Assessment District.
Since the PMD's inception, the City has annually contributed about $500,000 to
balance the annual shortfall of District revenues compared to District costs. In June
2002, the City did not obtain the necessary voter approval to increase the assessment
rates to cover the deficit. Consequently, the General Fund has continued to fund the
differences between the revenues from the PMD assessments and the actual costs.
Over the last few years, however, staff has improved operational efficiencies, and last
year's City contribution is estimated to be $196,700. That amount represents the
lowest deficit since 2002.
ASSESSMENT FACTORS
Land Use Description
Population / Unit
EDU
Assessment Rate
Single Family Residential
4.06 /unit
1.00 /unit
$32.77
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$13.09
/parcel
Condominium
3.75 /unit
0.92 /unit
$30:1`4
/unit-
Multiple Family
4.25 /unit
1.04 /unit
$34.07
/unit
Mobile Home
2.03 /unit
0.50 /unit
$16.38
/unit
Non - Residential > 1 acre
4.00 /acre
4.00 /acre
$131.04
/acre
Non - Residential > .5 - < 1 acre
4.00 /parcel
4.00 /parcel
$131.04
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$65.55
/parcel
Vacant Non - Residential > 1 acre
- - - - --
1.60 /acre
$52.42
/acre
Vacant Non - Residential >.5 acre - <1 acre - - - - --
1.60 /parcel
$52.42
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$26.22
/parcel
Institutional
1.00 /parcel
1.00 /parcel
$52.42
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$13.09
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$32.77
/acre
Government > .5 acre - < 1 acre
4.00 /parcel
1.00 /parcel
$32.77
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$16.38
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
Since the PMD's inception, the City has annually contributed about $500,000 to
balance the annual shortfall of District revenues compared to District costs. In June
2002, the City did not obtain the necessary voter approval to increase the assessment
rates to cover the deficit. Consequently, the General Fund has continued to fund the
differences between the revenues from the PMD assessments and the actual costs.
Over the last few years, however, staff has improved operational efficiencies, and last
year's City contribution is estimated to be $196,700. That amount represents the
lowest deficit since 2002.
Resolution No. 2012 -022 Approving the PMD Engineer's Report Page 3 of 4
June 06, 2012
However, the steady increase in maintenance costs due to the expansion of landscape
areas and facilities in parks, the increase in utility costs for water and electrical power,
and the steady rise in labor related expenses have resulted in costs continuing to
exceed revenues.
The estimated operating deficit between revenues and expenditures for this fund in the
coming year will be limited to $190,000. This reduction protects the general fund, and
unless the City budget contains additional funds for landscaping, a reduction of
landscape areas or a decrease in the maintenance intensity of parks maintenance
operations must be made. That decision may be made as part of the budget approval
process.
If the Engineer's Report receives approval, the next step would be to hold a public
hearing, and thereafter the City Council could authorize ordering the assessment
through the property tax assessments billed by the County tax collector.
FISCAL IMPACT
The following table summarizes the District revenue and expenditure status:
FY 2012 -2013 Beginning Fund Balance (July 1, 2012
$0
Estimated Revenues
Proposed PMD Revenue, FY 2012 -2013
$655,000
City Contribution - General Fund, FY 2012 -2013
$217,000
Total Estimated Funds Available, FY 2012 -2013
$872,000
Projected Expenditures
Park Maintenance and Operation
$872,000
OH & Transfers In /Out
$0
Total Projected Expenditures, FY 2012 -2013
$872,000
Projected Ending Fund Balance (June 30, 2013)
$0
The total cost of the District for FY 2012 -2013 is estimated to be $845,000. The City
anticipates revenue of $655,000 from the FY 2012 -2013 Citywide Park Maintenance
Assessment District. A General Fund transfer of $190,000 is included in the
recommended FY 2012 -2013 budget to cover the District shortfall.
Resolution No. 2012-022 Approving the PMD Engineer's Report Page 4 of 4
June 06, 2012
Staff recommends that the City Council waive further reading, read by title only, and
adopt Resolution No. 2012-022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT
FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING."
-1. Resolution 4 -002
i No. 2010- uz_
2. Engineer's Report dated May 30, 2012
3. CPI March 2011 to March 2012
FWATMIM
RESOLUTION NO. 2012-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR
THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR
FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT
ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC
HEARING
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and
Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report
has been prepared consisting of plans and specifications, an estimate of the cost, a
diagram of the Maintenance District and an assessment relating to what is now
designated as:
CITY OF BALDWIN PARK CITYWIDE
PARK MAINTENANCE ASSESSMENT DISTRICT
(Hereinafter referred to as "District"); and
WHEREAS, there now has been presented to this City Council, the Report as
required by Division 15 of the Streets and Highways Code and Article XIIID of the State
Constitution; and
WHEREAS, this City Council has now carefully examined and reviewed the
Report as presented and is satisfied with each and all of the items and documents as
set forth therein and is satisfied that the assessments, on a preliminary basis, have
been spread in accordance with the benefits received from the maintenance to be
performed as set forth in said Report.
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
c. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a
permanent record and to remain open for public inspection.
Resolution No. 2012-022
Page 2 of 3
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2012-2013 for
the construction and continued maintenance of certain public facilities within the
Citywide Park Maintenance Assessment District, all to serve and benefit said District as
said area is shown and delineated on a map shown in the Engineer's Report on file in
the office of the City Engineer, open for public inspection, and herein so referenced and
made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the
Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 11,
2012, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972"
and Article XIIID of the State Constitution, for the purposes of hearing protests,
comments, or objections in reference to the annual levy of assessments and the extent
of the works and maintenance of improvements, and this Council's determination
whether the public interest, convenience, and necessity require the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish a
copy of this Resolution in the San Gabriel Valley Tribune, a newspaper of general
circulation in said City; said publication shall not be less than ten (10) days before the
date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest
procedure, documentation and/or information of a procedural or technical nature, the
public's attention is directed to the office listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813-5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the
Engineer's Report.
PASSED, APPROVED, AND ADOPTED this 6t" day of June 2012.
MANUELLOZANO
MAYOR
ATTEST:
Resolution No. 2012-022
Page 3 of 3
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify
that the foregoing Resolution No. 2012-022 was duly adopted by the City Council of the
City of Baldwin Park at a regular meeting thereof held on June 6, 2012 and that the
same was adopted by the following vote to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDA AVILA
CITY CLERK
I LI19.11NIN
1 6% U-NOW0
P'A,R'K
YOU
r
Edwin "William" Galvez
City Engineer
Engineer's Report PMD FY 12- 13.doc
Subject Page
Synopsis............................................................................................ ..............................1
District Financial Summary ................................................................ ..............................1
Boundary........................................................................................... ..............................2
Methodof Assessment ...................................................................... ..............................2
AssessmentRoll ............................................................................... .............................11
Description of Improvements ............................................................ .............................11
CostEstimate ................................................................................... .............................12
Certifications..................................................................................... .............................12
0 0
The purpose of the Park Maintenance Assessment District (PMD) is to generate
revenues for the financing of the installation, maintenance, and servicing of parks and
recreational improvements, and certain facilities directly in support of such
improvements and programs.
Based on State Proposition 218 Guidelines and Procedures, Baldwin Park property
owners approved the formation of a Citywide Park Maintenance Assessment District
(PMD) and established assessments thereof beginning in FY 1997-1998. In June 2002,
the City was unable to obtain the necessary voter approval to increase the assessment
rates to cover the increased costs of park maintenance. Consequently, the General
Fund has been subsidizing the differences between the actual cost and the revenue
from the assessment.
I his report is pursuant to and in compliance with Articles XIIIC and XIIID of the
California Constitution and the Landscaping and Lighting Act of 1972: Based on this
report, the assessment roll is generated wherein each Assessor's Parcel Number in the
City of Baldwin Park is identified along with the amount assessed for the Park
Maintenance Assessment District, Fiscal Year 2012-2013. The assessment roll forms
part of this report, but is not bound herein.
For FY 2012-2013, the Citywide Park Maintenance Assessment District is proposed to
generate revenue of $650,000 and another $5,000 from delinquent assessments, while
the cost of park maintenance is budgeted at $845,000. The difference of $190,000 will
be covered by the City's General Fund. The City has made an effort to reduce this
program's impact on the General Fund, and over the last several years the city has
steadily reduced park maintenance costs. Two years ago, for example, the City's
General Fund contribution was $232,000.
The General Fund contribution is for general benefits and is not assessed. The
proposed FY 2012-2013 assessments are 2.02% higher based on the CPI adjustment
as allowed by the PMD during its inception.
DISTRICT FINANCIAL SUMMARY
FY 2011-2012 Beginning Fund Balance (July 1, 2012) $0
Estimated Resources
Proposed PMD Revenue+ Delinquencies, FY 2012-2013 $655,000
City Contribution - General Fund, FY 2012-2013 $217,000
Total Estimated Funds Available, FY 2012-2013 $872,000
Projected Liabilities
Park Maintenance and Operation $872,000
OH & Transfers In/Out $0
Total Projected Liabilities, FY 2012-2013 $872,000
Projected Ending Fund Balance (June 30, 2013) $0
a�M x'1
The City of Baldwin Park Citywide Park Maintenance Assessment District includes all
parcels of land within the City's corporate boundaries. Reference is made to the Los
Angeles County Assessor's maps for a detailed description of the lines and dimensions
of all parcels within the District.
A map showing the exterior boundaries of the District is on file in the City Engineer's
Office and incorporated herein by reference.
Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, Division 15 of
the State California Streets and High.^rays Code, states that, "the net amount to be
assessed upon lands within an assessment district may be apportioned by any formula
or method which fairly distributes the net amount among all assessable lots or parcels in
proportion to the estimated benefits to be received by each such lot or parcel from the
improvements." As the assessments are levied on the basis of benefit, they are not a
tax, and therefore, are not governed by Article XIIIA of the California Constitution.
As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles
XIIIC and XIIID have been added to the California Constitution and new procedural and
approval steps outlined in these Articles apply to new assessment districts and
increased assessments. In addition, properties owned by public agencies, such as a
city, county, state or the federal government must now be assessed by law unless it can
be demonstrated that they receive no special benefit.
Specifically, the assessment methodology for the Citywide Park Maintenance
Assessment District is required to:
• Demonstrate special benefit to assessed parcels over and above the benefits
conferred on the public at large: "Special benefit" means a particular and distinct
benefit over and above general benefits conferred on real property located in the
district or to the public at large. General enhancement of property value does not
constitute "special benefit'. "
• Separate the general benefits from the special benefits conferred to parcels..
"Only special benefits are assessable, and an agency must separate the general
benefits from the special benefits conferred on a parcel."
O Determine the special benefit that should be attributed to public agency parcels
within the new District boundary: "Parcels within a district that are owned or used
by any agency, the State of California or the United States shall not be exempt
from assessment unless the agency can demonstrate by clear and convincing
evidence that such publicly owned parcels in fact receive no special benefit."
E
The items that may be funded through the new District are defined in the Landscaping
and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to
include the installation, maintenance and servicing of several types of landscaping and
park and recreational improvements and facilities as shown below. However, the new
District can only assess for the special benefit that can be shown to be conferred from
these improvements to the properties in the District.
Inctn1intinn
O The installation or planting of landscaping.
0 The installation or construction of statuary, fountains and other ornamental
structures and facilities.
O The installation or construction of any facilities which are appurtenant to any of
the foregoing or which are necessary or convenient for the maintenance or
servicing thereof innle �rling but not limited to, grading, rlenrin romo%ra! of
thereof w�uuu taa o ov uo < < �,��.wing to �, vuo v1
debris, the installation or construction of curbs, gutters, walls, sidewalks, or
paving, or water, irrigation, drainage, or electrical facilities.
0 The installation of park or recreational improvements, including, but not limited to,
land preparation, such as grading, leveling, cutting and filling, sod, landscaping,
irrigation systems, sidewalks and drainage; lights, playground equipment, play
courts and public restrooms.
O The acquisition of land for park, recreational or open -space purposes.
0 The acquisition of any existing improvement otherwise authorized.
Maintenance
Maintenance means the furnishing of services and materials for the ordinary and usual
maintenance, operation and servicing of any improvement, including:
0 Repair, removal or replacement of all or any part of any improvement.
0 Providing for the life, growth, health and beauty of landscaping, including
cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or
injury.
0 The removal of trimmings, rubbish, debris and other solid waste.
0 The cleaning, sandblasting and painting of walls and other improvements to
remove or cover graffiti.
Servicing
Servicing means the furnishing of electric current, or energy, or other illuminating agent
and water for the irrigation of any landscaping, the operation of any fountains, or the
maintenance of any improvements.
3
The District assessment is based on land use such that property owners are assessed
in proportion to the benefits received. The land uses defined below are descriptive of all
parcels expected to exist in the City of Baldwin Park in FY 2012 -2013. In the event
there is a question regarding the land use designation of any parcel in the District, the
City Engineer will be responsible for administratively assigning one of the land uses
listed below.
SPECIAL BENEFIT OF PARKS
The Open Space Element within the General Plan for the City of Baldwin Park notes
that the City is almost completely built out, and open space is limited to existing parks,
school grounds, utility rights -of -way, and water channel areas. Within the City, over 530
acres of these properties are designated as open space. Baldwin Park offers five City
parks and seventeen school playgrounds for recreation.
In 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community
Center and Senior Center was built. In 2005, Barnes Park located in the southwest
quadrant of the City, was completely renovated and a 3,300 square foot recreation
center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility
adjacent to City Hall was completely renovated, and the Senior Center underwent a
3,500 square foot expansion to create additional meeting space, restrooms, and
reception area. In 2009, new playground equipment was installed in Morgan Park, and
in 2010, that same play area was upgraded with recreation water features and public art
amenities.
0
TABLE 1 - FY2012 -2013 LAND USE DEFINITIONS
Land Use Code
Land Use Description
SFR
Single family residential parcels
CONDO
Condominium or town home parcels
MFR
Multiple family residential parcels (2 dwellings or more)
MH
Mobile homes or Mobile Home Parks
NONRES
Commercial and industrial parcels
INSTITUTION
Institutional — Parcels owned by non - profit organizations
VACANT
Parcels without a building or similar structure - designated for
each land use
GOVT
Parcels owned by a public agency
EXE
Parcels exempt from the assessment, because they do not
benefit from park maintenance (sliver, open space, common
area, railroad, or utility easement parcels)
SPECIAL BENEFIT OF PARKS
The Open Space Element within the General Plan for the City of Baldwin Park notes
that the City is almost completely built out, and open space is limited to existing parks,
school grounds, utility rights -of -way, and water channel areas. Within the City, over 530
acres of these properties are designated as open space. Baldwin Park offers five City
parks and seventeen school playgrounds for recreation.
In 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community
Center and Senior Center was built. In 2005, Barnes Park located in the southwest
quadrant of the City, was completely renovated and a 3,300 square foot recreation
center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility
adjacent to City Hall was completely renovated, and the Senior Center underwent a
3,500 square foot expansion to create additional meeting space, restrooms, and
reception area. In 2009, new playground equipment was installed in Morgan Park, and
in 2010, that same play area was upgraded with recreation water features and public art
amenities.
0
Morgan Park offers the most activities of any recreation area in the City, including
boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with
the other City parks located south and west near the City's periphery. The area north of
Los Angeles Street contains six elementary school sites, but no parks. About 60
percent of Baldwin Park's City park area is located south of Ramona Boulevard.
Baldwin Park's recreation facilities and parks are vital to the community, especially for
the high- density residential developments, which do not provide adequate play areas for
their residents. Upon full build -out, it is expected that the City will have a ratio of 3
acres of parks, including school areas, for each 1,000 residents. This ratio is well within
the National Recreation and Parks Association recommended standard of 2.5 acres per
1,000 residents. The majority of the City's parkland is under the control of the Baldwin
Park Unified School District, with the City controlling 10 percent of the total parkland.
Parks and recreational activities are managed by the City of Baldwin Park through a
division of the City organization. As such, all parks administration and planning are
centralized while recreational activities are conducted on a community - .aide basis to
take advantage of existing park facilities. This approach promotes the parks as a
system or network to be used on a citywide basis, rather than on a service radius basis
which may be more common in other jurisdictions. All of the parks and recreational
facilities are equally accessible to all the properties in the District.
The maintenance of parks and recreational improvements provide a particular and
distinct special benefit to parcels within the District. The presence of well- maintained
parks and recreational facilities, which are available for the use, and enjoyment of
residents, customers, clients, employees and visitors of the assessed parcels
specifically enhance the desirability of parcels within the District. Appropriately
maintained parks that are readily accessible to properties within the District would mean
that the owners and visitors of assessed parcels may enjoy the benefits of such
improvements which are available for use while avoiding the expense of privately
installing and maintaining similar improvements.
Only the parks summarized in this Report are funded through the District. The other
open space areas that contribute to the open space element of the City are funded
separately. The location of all the parcels in the District was found to be within 1 3/4
miles of at least one park, and 3/4 mile of at least one recreational facility in the District.
Although some properties in the District are within 3/4 mile of more than one park, it was
determined that residents cannot use the facilities of more than one park at one time, so
the assessment rates are established at a uniform level throughout the District.
In addition to providing opportunities for recreational use, the proper maintenance of
park and recreational facilities improves the aesthetics of parcels within the District.
Proper maintenance of landscaping reduces pollution and noise, provides for open
space and the planting of otherwise barren areas, and reduces property- related crimes
within the District, especially vandalism, through the removal and abatement of graffiti.
1.7
The U.S. Department of the Interior, National Parks Service, in a publication of June
1984, concluded that, "An investment in parks and recreation helps reduce pollution and
noise, makes communities more livable, and increases property value." All of the above
benefits contribute to a specific enhancement of the quality of life and property values
related to each of the assessable parcels within the District.
In addition, the operation and maintenance of the City's parks confers a particular and
distinct special benefit upon assessed parcels within the District, as follows:
O The proper maintenance of parks and appurtenant facilities specially benefits
parcels within the District by improving the physical and visual environment and
making the District area more desirable.
• Parcels within the District are specially benefited when public infrastructure
including parks are in place, safe, clean and well maintained.
• The proper maintenance of parks by the District provides increased District -wide
attractiveness to prospective buyers.
• The desirability of parcels within the District is specifically enhanced by the
presence of well- maintained parks which are available for the use and enjoyment
of the property owners and the visitors of the assessed parcels.
• Having properly maintained parks readily accessible to properties within the
District means that the owners and visitors of the assessed parcels may enjoy
the benefits of such improvements available for use while avoiding the expense
of privately installing and maintaining similar improvements.
• The proper maintenance of landscaped parks provides increased attractiveness
of the District as a place to live, work and do business.
• Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
properties within the District.
GENERAL BENEFIT OF PARKS
In addition to the special benefits received by the parcels in the District, there are
general benefits conferred on the public at large by the maintenance, operation and
servicing of park and recreational facilities.
Census data and socio- economic characteristics for the City of Baldwin Park would
generally indicate a higher than average park usage by local residents. The higher
densities and a greater number of persons per household as documented by census
data would indicate a higher than average special benefit from the funded park
improvements. Additionally, in higher density areas such as the District, the value of the
open spaces afforded by parks is at a particular premium.
However, parks and recreational facilities are an important part of any thriving
community. The general benefit arising from the park and recreational improvements
can be measured by examining the usage of the facilities by the public at large. Each
park has been examined to determine the average number of registrations received by
the Recreation and Community Services Department for individuals or teams from
outside of the District boundaries. The percentage of out -of- district registrations to total
registrations is used to determine that portion of the park budget related to general
versus special benefit. City staff has determined that out -of- District registrations equal
approximately 15 percent of all registrations. Thus, 15 percent of the assessment
budget will be assigned as general benefit. In addition, the City has elected to
contribute an additional amount over and above the 15 percent level in order to maintain
assessments at approximately the same amount as in prior years.
The formula distributing the special benefits recognizes that properties have different
levels of benefit depending upon the typical population associated with the type of land
use. The formula considers these differences and attempts to most fairly distribute the
special benefit among all residential parcels and lots within the District. Each of the
special benefits identified above in "Special Benefit of Parks are considered to benefit
each parcel in proportion to the typica! population associated with the parcel's land use
as reported by the City of Baldwin Park Planning Division.
In order to establish the proportionate share of benefit from any one parcel of land in
relation to the total benefit to the District, it is necessary to establish a benchmark to
relate one "baseline" parcel to all others. This benchmark is called the Equivalent
Dwelling Unit. The District uses a single family residence as the benchmark Equivalent
Dwelling Unit. All other land uses, as represented on the County Assessor's master
property file, will be compared to the benchmark of the Single Family Residence to gain
a comparative Equivalent Dwelling Unit (EDU) based on population data as found in the
1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning
Division.
Following is a discussion of EDU values for each type of land use within the
Assessment District.
The EDU values for condominiums, multi - family and mobile homes are based upon a
comparison of the average population per household for single - family residences versus
the average household population in condominiums, multi - family and mobile homes.
The calculation of each EDU value is shown below:
For Single Family Residential:
Single family population per household 4.06
Single family population per household 4.06
For Condominium Residential:
Condo population per household (3.75 / 4.06)
For Multi - Family Residential:
Multi - family population per household (4.25 / 4.06)
7
= 9.00 EDU's /unit
= 0.92 EDU's /unit
= 1.04 EDU's /unit
For Mobile Home Residential:
Mobile Home population per household (2.03 / 4.06) = 0.50 EDU's /unit
The EDU values for commercial, office, business and industrial land uses (non-
residential) are based on a comparison of the typical single family lot acreage versus
the actual size of the non - residential use. Special benefit to non - residential parcels
results from the use of recreational facilities by employees and customers, which
generally increases in number as the parcel size increases. Therefore, the assessment
on non - residential property is based on acres, as opposed to residential parcels which
are based on dwelling units.
Within the District, the typical single- family parcel size is 8,500 square feet. On
average, approximately 20 percent of each acre of residential land is dedicated for
streets and other public uses resulting in a net acreage available for the subdivision of
approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore,
I the single family residence as a base, an acre of non - residential property receives
the same number of EDU's as an acre of residential property, that is, 4 EDU per acre.
Non - residential lots:
4 lots per acre
1.00 EDU /lot
= 4.00 EDU's /acre
Furthermore, non - residential parcels more than half an acre and less than an acre is
assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels
receive. Non - residential parcels below one -half acre are assigned 50 percent of 4.0
EDU's, or 2.0 EDU's per parcel.
For Non - Residential ( <.5 acre):
2 lots per half -acre
1.00 EDU /lot
= 2.00 EDU's /acre
The EDU value for the institutional, church, school, college and day care land uses
( "institutional ") is calculated at one (1) EDU per parcel. This per parcel assessment
rather than per acre assessment is in recognition of this land use category's traditionally
lower demand for park facilities as indicated by the City's Recreation and Community
Services staff. In addition, institutional parcels receive less benefit than other non-
residential parcels in the District from the operation, maintenance and servicing of parks
in the City for several reasons. Institutional parcels function differently than non-
residential parcels in that they: 1) typically operate fewer days in the week, 2) generally
have an inconsistent number of people using the facilities daily, and 3) have a less
intensive use than the property size alone would indicate because in general, the
institutional parcels in the District contain large green areas that function as open space.
Therefore, the institutional parcels should be assessed at a lower level than the non-
residential parcels, and are assigned 1 EDU per parcel.
0
As a result of the passage of Proposition 218, the assessment methodology for the new
Park Maintenance Assessment District has to determine the special benefit attributable
to public agency parcels within the new District boundary. Section 4 of the Proposition
states, "Parcels within a district that are owned or used by any agency, the State of
California or the United States shall not be exempt from assessment unless the agency
can demonstrate by clear and convincing evidence that such publicly owned parcels in
fact receive no special benefit."
In comparison to non - residential and institutional parcels, governmental properties also
benefit from the proper maintenance of parks, since such parks attract potential
customers and employees as shown below. Certain governmental parcels benefit from
the District because the proper maintenance, operation, and servicing of parks:
• Reduces property - related crimes against properties within the District, especially
vandalism, through the abatement of graffiti;
• Improves the aesthetics of public parcels through the proper maintenance of
landscaping and the planting of otherwise barren areas;
• Reduces pollution and noise in surrounding areas throughout the provision of
open space; and
• Improves the physical and visual environment, which makes the District area a
more desirable and attractive place to work and do business.
Additionally:
• Having properly maintained parks readily accessible to the public properties
means that the public agencies may enjoy the benefits of such improvements
available for use while avoiding the expense of privately installing and
maintaining similar improvements; and
• Spraying and treating of landscaping for disease and weed control reduces the
likelihood of insect or weed infestation spreading to the landscaping located on
public properties within the District.
However, governmental parcels receive less benefit than other non - residential parcels
in the District from the operation, maintenance and servicing of parks in the City. For
instance, a portion of most public properties are used as park and /or recreation areas.
This portion of these properties does not benefit from the District improvements
because it provides the same use and function that the funded improvements provide.
Moreover, governmental properties generally do not benefit from the resale value of
their properties. Consequently, the specific benefit of increased property value that is
conferred to other properties in the District is not conferred to governmental properties.
Therefore, governmental parcels are assessed at one - quarter the rate of non - residential
uses. As the size of the parcel increases, the benefit increases, and therefore, the
assessment amount will also increase.
The special benefit to undeveloped property in the residential, non - residential and
institutional land use categories is based on the assumption that such undeveloped
P
property benefits from the ongoing maintenance of recreational facilities because the
facilities would be in good condition and in a state of readiness for when the vacant
property is developed. For the purposes of this Engineer's Report, the special benefit to
undeveloped property is assigned a value corresponding to 40 percent of the developed
property EDU values for the same land use designations. This discounted value
recognizes the reduced current value due to the uninhabited nature of the property.
Finally, parcels of raw land and homeowner's association common area are assigned
an EDU value of zero (0), based on a projection that these parcels are likely never to
develop and therefore will receive no benefit from the improvements. Similarly, railroad
right -of -way parcels, public utility right -of -way and well site or reservoir site parcels,
water rights parcels, and other similar land uses are also assigned an EDU value of 0,
because of little or no possibility for residential or non - residential or institutional
development and therefore no benefit.
The following Table 2 - Assessment Factors sets forth the population per unit as
shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as
discussed above, and the resulting assessment amount per unit, parcel or acre.
TABLE 2 - ASSESSMENT FACTORS
Land Use Description
Population
/ Unit
EDU
Assessment
Rate
Single Family Residential
4.06 /unit
1.00 /unit
$32.77
/unit
Vacant Single Family Residential
-- - - - - --
0.40 /parcel
$13.09
/parcel
Condominium
3.75 /unit
0.92 /unit
$30.14
/unit
Multiple Family
4.25 /unit
1.04 /unit
$34.07
/unit
Mobile Home
2.03 /unit
0.50 /unit
$16.38
/unit
Non - Residential > 1 acre
4.00 /acre
4.00 /acre
$131.04
/acre
Non - Residential > .5 - < 1 acre
4.00 /parcel
4.00 /parcel
$131.04
/unit
Non - Residential < .5 acre
4.00 /parcel
2.00 /parcel
$65.55
/parcel
Vacant Non - Residential > 1 acre
- - - - --
1.60 /acre
$52.42
/acre
Vacant Non - Residential >.5 acre - <1
acre
- - - - --
1.60 /parcel
$52.42
/parcel
Vacant Non - Residential < .5 acre
- - - - --
0.80 /parcel
$26.22
/parcel
Institutional
1.00 /parcel
1.00 /parcel
$52.42
/parcel
Vacant Institutional
- - - - --
0.40 /parcel
$13.09
/parcel
Government > 1 acre
4.00 /arce
1.00 /acre
$32.77
/acre
Government > .5 acre - < 1 acre
4.00 /parcel
1.00 /parcel
$32.77
/parcel
Government < .5 acre
4.00 /parcel
0.50 /parcel
$16.38
/parcel
Exemption
- - - - --
0.00 /parcel
$0.00
/parcel
10
All parcels within the District benefit from the ongoing operation of the District.
Therefore, all parcels assessed in the District receive a proportional share of the
administrative costs for the District based on their assessment for park maintenance.
THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT
Upon approval of a majority vote of the property owners, the Fiscal Year 2012 -2013
Maximum Assessment is the annual assessment shown in the Assessment Roll, on file
in the Office of the City Clerk and by this reference incorporated herein. Commencing
with Fiscal Year 1997 -1998 and for each year thereafter, the assessment for the District
is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the
change in the Consumer Price Index ( "CPI "), All Urban Consumers, for the Los
Angeles- Anaheim - Riverside Area from March through March of the previous calendar
year. Future annual assessments within this limit may be approved by the City Council
without additional property owner ratification. These limits may be exceeded only with a
majority property owner approval of either: 1) a supplemental assessment; 2) a revision
of or supplement to the maximum assessment and /or adjustment formula, or 3) any
other methodology amenable to the property owners within the District boundary.
TOTAL ASSESSMENT
The total assessment for each parcel is the sum of its assessment for park maintenance
and engineering and incidentals.
ASSESSMENT ROLL
Each parcel's Assessor Parcel Number (APN) and total assessment to be levied for
Fiscal Year 2012 -2013 is shown on the assessment roll for the District on file in the City
Clerk's Office and incorporated herein by reference. Reference is made to the Los
Angeles County Assessment roll for further description of the parcels in the District.
Plans and Specifications
Plans and Specification of the improvements covered by the PMD are available for
inspection in the Office of the City engineer. These documents may be inspected by
contacting the listed below as designated:
Edwin "William" Galvez, Director of Public Works / City Engineer
City of Baldwin Park
(626) 813 -5255
11
Park Maintenance
Maps showing the location of parks within the District, and specifications describing the
general nature, location and extent of park maintenance within the District, are on file in
the office of the City Clerk and incorporated herein by reference.
FY 2012-2013 Beginning Fund Balance (July 1, 2012)
$0
Estimated Revenues
Proposed PMD Revenue, FY 2012-2013
$655,000
I
City Contribution - General Fund, FY 2012 -2013 J
$217,000
Total Revenue, FY 2012-2013
$872,000
Total Estimated Funds Available, FY 2012=230130
-3
W(t%QJ7&.,000
Projected Expenditures
Park Maintenance and Operation, FY 2012-2013
$872,000
Total Projected Expenditures, FY 2012-2013
$872,000
Projected Ending Fund Balance (June 30, 2013)
$0
CERTIFICATIONS
The undersigned respectfully submits this Engineer's Report as directed by the City
Council of the City of Baldwin Park pursuant to the provisions of Articles XIIIC and XIIID
of the California Constitution and the Landscaping and Lighting Act of 1972, and
Sections 22500 et seq. of the California Streets and Highways Code. The undersigned
certifies that he is a Professional Engineer, registered in the State of California.
Dated:
M
Edwin "William" Galvez
City Engineer
City of Baldwin Park
R.C.E No. 51505
12
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