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HomeMy WebLinkAbout2012 06 06NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JUNE 6, 2012 at 5:30 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: May 31, 2012 Manuel Lozano Mayor 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as required by law on May 31, 2012. Alejandra Avila City Clerk I I -1 An 1jJTJTJ I Ll § :JAI CITY HALL — 3dFloor, Conference Room 30 14403 EAST PACIFIC AVENUE RAI DININ PARK r.A _Q17nR (6 26) 960-4011 Manuel Lozano Susan Rubio Marlen Garcia Monica Garcia Ricardo Pacheco - Mayor - Mayor Pro Tern - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al p6blico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda a cualquier tema que est6 bajo su jurisdicci6n. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC a1guna de sus Agencias, podr6 hacerlo durante e/ COMMUNICATIONS period noted on the perfodo de Comentarios del Pdblico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time, A Spanish-speaking persona se /e permite hablar por tres (3) min utos. Hay interpreter is available for your convenience. un int6rprete para su-conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Marlen Garcia, Monica Garcia, Ricardo Pacheco, Mayor Pro Tern Susan Rubio and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar 35 1 3 THE CITY COUNCIL,- THIS IS THE TIME SET ASIDE TO ADDRESS "IRE 5 0 1 1 1 01TV 01 COW /I= 0 not 1AITC:DDOCTC CA AlnTIFY THE YOU REQ)UIRE THE SE VICES OF "R No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special I LZ> L I G - rcurnstances exist. I he ieg'siative body oi its staff may: 1) Briefly respond 'Lu- statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y1b fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION OF THE CITY COUNCIL 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees-, Confidential Management and Baldwin Park Police Officer's Association; Un-represented employees; and part-time employees 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC §54956.8 Properties: 8413-014-900 8460-005-900 Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: D. C. Corporation Under Negotiation: Price and terms of payment Properties: 8437-004-059 8437-004-060 8437-004-061 8437-004-062 8437'004-063 8437-004-064 8437-004-005 8437-004-066 8437-004-067 8437-004-068 8437'004-009 8437'004-078 8437-004-S50 Henry H and KaoChang J&J Warehouse Co. / Newman TekCapital 14433 Baldwin Park LLC 14433 Baldwin Park LLC J&J Warehouse Co, / Newman TekCapital J&J Warehouse Co. / Newman TokCapital J&J Warehouse Co. / Newman TekCapital J&J Warehouse Co. / Newman TokCapital J&J Warehouse Co. / Newman TakCapital Bank nfAmerica J&J Warehouse Co. / Newman TokCapital Roxbury Properties Ba|dwin Park Co. Water District Negotiators- Vij8VSiO�h� � �GdjOSeph��.P8OOOOe Negoti—ating�p�r�a�� /\�DV8-O�Dl�MpPD���«OwOG[G Under Negotiation: Terms and conditions ADJOURNMENT 4212 Maine 14417 Ramona 14433 Ramona 14433 Ramona N/A 14467 Ramona 14519 Ramona 14483 Ramona 14455 Ramona 14401 Ramona 4124 Maine 4124 Maine 14521 Ramona 1, Alej8Odra Avil@, City Clerk of the City of Baldwin Park hereby certify under peD8h« of perjury under the l8VV8 of the State Of California that the foregoing 8g8Dd8 was posted on the City Hall bulletin board not less than 24 hours prior fO the meeting. May 31'2012. /\l j8Ddr@/\Vila City Clerk PLEASE NOTE., Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2~ Floor Lobby Area o/a( the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (026)060'40Y/' Ext. 406or via e-mail a/Foahcode@hu/dwinpuxk.xom. /n compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management ut (62s) 000-40//. Notification 48 hours prior tn the meeting will enable staff tumake reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE //) I I A • 1kJ :Cell] ILAI 04 J� I a :111 Ll June 6, 2012 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue V, laidwin Park, CA 91701 (626) 960-4011 Manuel Lozano - Mayor Susan Rubio - Mayor Pro Tem Marlen Garcia - Council Member Monica Garcia - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6blico a difigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que est6 bajo su jurisdicci6n. Si usted desea /a oportunidad de dirigirse a/ Concilio o a1guna de sus Agencias, podrj hacerlo durante e/ perlodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia, _ - - - -. ______ _ �___...___ _._. - - - - - -- ------ .----------- - - - - -_ _ -.— - CITY COUNCIL REGULAR MEETING — 7:00 PM • � r Council Members: Marlen Garcia, Monica Garcia, Ricardo Pacheco, Mayor Pro Tern Susan Rubio and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members oil the City ' I also I ll_ _ Board .1 P 1 Housing _ A 1_ _ _ •i_ _ 1 P° Council are also members of thie Board o Directors of the Housing tiutnorny and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. (NO STIPEND IS PAID IF MEETING IS CANCELLED) PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Certificates of Recognition to the St. John the Baptist King and Queen Winners, Andrew Guzman and Brittney Maldonado • Presentation by California Center for Public Health Advocacy (CCPHA) & Baldwin Park Resident Advisory Committee (BP -RAC) Report on findings from Earth Day Forum Event on Saturday, April 28, 2012, PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] City Council Agenda — June 6, 2012 Page 2 All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends the City Council receive and file the Warrants and Demands, 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL Staff recommends the City Council approve the preparation and presentation of the certificates of recognition as outlined in the staff report. 3. AGREEMENT FOR POLICE CANINE SEARCH SERVICES WITH THE HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT Staff recommends the (.ifx/ da La ade n l Approve the a,-,----nf %Alifh t (-.ritinr­ il 1h Hn !"y -­ 'I vv!- --- 1 1--- Puente Unified School District for police canine services; 2) Authorize the Chief Executive Officer to execute the agreement with the Hacienda La Puente Unified School District for police canine services. 4. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2012/2013 Staff recommends City Council 1) Approve the FY 12/13 contract with All City Management Services for crossing guard services; 2) Authorize the Mayor to execute the agreement to continue contract services with All City Management Services. 5. NOTICE OF COMPLETION - HILDA SOLIS PARK PLAYGROUND RENOVATION CONSTRUCTED BY CREATIVE NILE BUILDERS, INC. Staff recommends City Council 1) Accept the construction improvements by Creative Nile Builders Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of retention funds to Creative Nile Builders, Inc. upon expiration of the 35-day lien period. 6. AWARD OF CONTRACT FOR THE DESIGN OF THE CORAK STREET STORM DRAIN TO CIVILSOURCE, INC. IN AN AMOUNT NOT TO EXCEED $67,880 Staff recommends City Council 1) Award a contract for the Design of the Corak Street Storm Drain to CivilSource in an amount not to exceed $67,880; and 2) Authorize the Mayor to execute the agreement. 7. AWARD OF CONTRACT FOR THE INSTALLATION OF A TRAFFIC SIGNAL AT THE BALDWIN PARK BOULEVARDISTEWART AVENUE AND FRAZIER/FOSTER AVENUE INTERSECTIONS TO PTM GENERAL ENGINEERING SERVICE, INC. IN THE AMOUNT OF $267,350. City Council Agenda — June 6, 2012 Page 3 Staff recommends City Council 1) Award a Construction Contract to PTM General Engineering Services Inc. in the amount of $267,350 and authorize the Mayor to execute the agreement, as shown in Attachment 3; and 2) Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10 %) of the original contract. - — ., •• • JUT P A 1 L kL DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING Staff recommends City Council waive further reading, read by title only, and adopt Resolution 2012 -021 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYVIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FORA PUBLIC LJCA M1 i A1f° n i M3. 9. RESOLUTION 2012 -022 APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTIG A TIME AND PLACE FOR A PUBLIC HEARING Staff recommends City Council waive further reading, read by title only, and adopt Resolution No. 2012 -022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012- 2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." REPORTS OF OFFICERS CITY COUNCIL ACTING AS SUCCESSOR AGENCY THE COMMUNITY DEVELOPMENT COMMISSION CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS In an effort to provide financing alternatives to local business for renewable energy, Water conservation upgrades and reducing our carbon footprint property assessments should be further explored by the city. Providing these financing mechanisms will reduce the cities carbon footprint and help business save on energy cost. Councilmember Ricardo Pacheco requests discussion and direction to staff to explore PACE financing for energy upgrades for commercial property owners. City Council Agenda — June 6, 2012 Page 4 � • 11:7T1►TiT���� �_AISYL I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 31 st day of May, 2012. 4 Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at Fsalceda @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) City Council Agenda — June 6, 2012 Page 5 rr BAtDW1 N P. A I P. V CITY COUNCIL AGENDA CITY OF BALDWIN PARK JUN 6 ® STAFF REPORT TO: Honorable Mayor and Members of the City C� nci I FROM: Lorena Quijano, Finance Director" DATE: June 06, 2012 6791111,13 -M 7 0 "M The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park, The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting-, the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 194717 — 194746. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 221935 — 222213 for the period of April 29, 2012 through May 12, 2012 inclusive; these are presented and hereby ratified, in the amount of $378,129.64. 2. General Warrants, including check numbers 190741 tol 90949 inclusive, in the total amount of $647,687.09 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. Staff recommends City Council ratify the attached Warrants and Demands. 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PURPOSE The purpose of this report is to seek approval of the City Council of requests for plaques, proclamations and certificates; and to recap approved emergency requests. REQUESTS/RECAP The following requests for plaques and certificates were received- Requested By List of Honorees Time/Date/Place of Presentation Date Needed Councilmember Ricardo Pacheco St. John the Baptist King & Queen winners Andrew Guzman and Brittney Maldonado 7:00pm/June 6' Council Chambers Certificates 06-06-12 RECOMMENDATION It is recommended that the City Council approve the preparation and presentation of the above plaques, proclamations, and certificates. FROM: Lili Hadsell, Chief of Police 7_�� - D• W11j - •• - PURPOSE This report seeks City Council approval for an agreement between the City and the Hacienda La Puente Unified School District (HLPUSD) for police canine searches. BACKGROUND The HLPUSD, through the Board of Education, has authorized searches of school property, personal vehicles, and personal property located on HLPUSD property using the services of trained canines. The HLPUSD has previously authorized the use of canines to search school property in the presence of qualified and authorized handlers from police departments. The HLPUSD currently does not have an agreement for such services with any police department and is seeking the services of the Baldwin Park Police Department's canine. The Police Department has a qualified and trained canine and handler to complete searches as requested by HLPUSD. The terms of the agreement allows the police department's canine search team to search /sniff the air around lockers, desk, bags, items or vehicles on district property. Our police canine handler will notify the authorized HLPUSD representative(s) of any alert made by the canine as a result of a search. The police canine will not be used to sniff any person. Baldwin Park Police officers will not investigate, detain or arrest any individual identified as a criminal suspect as a result of a canine search, nor will they confiscate, collect, transport, or dispose of any contraband substances found as a result of a canine search. A representative from the HLPUSD Police Department will be present during all searches. The HLPUSD has agreed to compensate the City for the use of the canine search team. The terms of this agreement are from August 8, 2012 through August 7, 2013. The city attorney has approved this contract as to form and content. FISCAL IMPACT There is no negative impact to the general fund. The HLPUSD agrees to pay the City an hourly rate of $73.06 per hour for each hour of actual canine search services provided by the Police Department's canine search team. Staff recommends City Council: 1. Approve the agreement with the Hacienda La Puente Unified School District for police canine services. 2. Authorize the Chief Executive Officer to execute the agreement with the Hacienda La Puente Unified School District for police canine services. ATTACHMENT • Agreement with the Hacienda La Puente Unified School District AGREEMENT FOR THE PROVDING OF CANINE SEARCH SERVICES BETWEEN THE HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT AND THE CITY OF BALDWIN PARK This Agreement is entered into by and between the City of Baldwin Park, a municipal corporation and the Hacienda La Puente Unified School District, a public body. Recitals WHEREAS the Hacienda La Puente School District (HLPUSD), through the Board of Education Board, has authorized searches of school property, personal vehicles, and personal property located on HLPUSD property using the services of trained canines, whose reliability for conducting searches within the framework of legally established guidelines on school property has been verified; and �xJHEREAS the City of BaidLJln Park Pviice Departincint (BFPO) prescixtly utiiiZ2S %aiiiixes tiir ilarci!`Liis searches and will make its canine search services available to HLPUSD; and WHEREAS HLPUSD has previously authorized the use of canines to search school property in the presence of qualified and authorized handlers from a police department and authorized school personnel from HLPUSD; NOW THEREFORE IN CONSIDERATION OF THE OBLIGATIONS AND PROMISES SET FORTH HEREIN, THE PARTIES AGREE AS FOLLOWS: Services To Be Provided. 1. BPPD agrees to provide canine search services to HLPUSD during the term of this Agreement, and HLPUSD agrees to use BPPD canine team to search and identify location(s) and sources of possible narcotics on campus grounds and other areas under the control of HLPUSD. Those areas to be searched are restricted to any building, parking lot or areas under the immediate jurisdiction and /or control of HLPUSD, including any and all contents and personal property therein. 2. The canines deployed by BPPD are authorized to sniff the air around lockers, desks, bags, items or vehicles on district property, and may also be utilized at district - sponsored events or areas under the control of HLPUSD. The Parties to this agreement understand and acknowledge, however, canines will not be used to sniff any person. In the event a canine is deployed in a search, BPPD handler shall immediately inform the authorized HLPUSD representative(s) of any alert made by the canine as a result of the canine search. 3. BPPD will provide canine search services based upon an established schedule that is mutually agreed upon by both agencies or upon the request of an HLPUSD police department supervisor. Canine search services shall be subject to the availability of BPPD canine team and, when conflicts in availability of either BPPD handlers or canines arise, the needs of BPPD shall take precedence over that of the HLPUSD. -1- 4. BPPD, its canine handler and any BPPD supervisor, retain the right to refuse the search of any HLPUSD area(s) or conduct a search under any condition deemed to be unsafe to the dog or its handler or when such search violates the law, a Board of Education Policy of HLPUSD, or the policy for the use of police canines, as established in the Operational Policy of the BPPD Police Department. BPPD retains the final authority to use their canine team in any search situation requested by HLPUSD. Cooperation Of District 5. HLPUSD agrees to provide two authorized representatives during any search. One representative shall always be from HLPUSD police department and another representative shall come from either the school district or the individual school being searched in order to accompany the BPPD canine team during each search. The authorized HLPUSD representative(s) will perform any and all subsequent searches and /or actions after any canine alert. 6. BPPD employees /handlers will not perform a detailed search of an area alerted to by their canine. DetcrYtior. of Ir.U- 1iViduals 7. HLPUSD shall have the responsibility to arrange for the investigation, detention and arrest of each individual identified as a criminal suspect or those violating HLPUSD rules as a result of a canine search, including coordinating with school officials, contacting local law enforcement, investigating criminal activity, completing arrests, as well as the confiscation, collection, transportation and disposition of any contraband substances found as a result of a canine search. The confiscation, collection, transportation and disposition of any contraband substances shall be the responsibility of HLPUSD and at their sole discretion. BPPD employees /handlers will not investigate, detain or arrest any individual identified as a criminal suspect or those violating HLPUSD rules as a result of a canine search, nor will they confiscate, collect, transport or dispose of any contraband substances found as a result of a canine search. Confirm With Existing Policies 8. Both parties agree to ensure all canine searches provided under the terms of this Agreement are to conform to the provisions of Board of Education Policies of HLPUSD related to the use of search canines, as well as the provisions of the Operational Policy Manual of BPPD related to the BPPD's Police Service Dog Program. 9. Both parties agree to provide a contact person to coordinate the timely and on -going implementation of this Agreement and HLPUSD Board policies are being adhered to by all personnel. The point of contact for BPPD shall be Lieutenant David Reynoso, and the point of contact for HLPUSD shall be Chief Anthony Argott (Police and Safety). Payment For Services 10. HLPUSD agrees to pay to BPPD an hourly rate of $73.06 per hour for each hour of actual canine search services provided to HLPUSD by BPPD's canine team under the terms of this Agreement. That hourly rate shall commence when a BPPD canine team leaves the physical limits of the City of Baldwin Park en route to provide those services and shall end when BPPD canine team returns to the physical -2- limits of the City of Baldwin Park after providing the services, whether any actual services were provided or not. Each partial hour of service shall be rounded to the nearest half hour. 11. BPPD shall maintain accurate records of all canine search services provided to HLPUSD by their canine team, including the dates, times and total number of hours of service provided, the nature of the canine services(s) provided and the location(s) where such services were provided, the names of the authorized HLPUSD representative(s) present and the names of the BPPD canine team members providing the service. BPPD shall provide copies of those records to HLPUSD upon reasonable request. BPPD shall invoice HLPUSD monthly for all canine search services providing during the previous month. Term Of The Agreement 12. The term of this Agreement, notwithstanding the date of execution of this Agreement, shall commence on August S, 2012 and shall remain in effect for a period of one (1) year until August 7, 2013, unless earlier terminated by either party in the manner set forth herein. Nothing herein shall prevent the parties from extending the term of this �"x vet mxaaa v n t c for ai addition al period vrfIe ,_y writt en en uail lu I I o mutual agreement. Termination 13. Notwithstanding the provisions of Paragraph 12 above, the parties to this Agreement shall have the right to terminate this Agreement, with or without cause, upon thirty -days' (30- days') written notice to the other party. The effective date of such termination shall be the thirty -first (31St) day following the date of the notice of termination. Notices 14. Whenever notices are required to be given pursuant to the provisions of this Agreement, the same shall be given in writing, served upon the Party at the address and recipient designated below and conclusively deemed served when delivered personally or on the third business day after the deposit thereof in the United States mail, postage prepaid. 15. All notices, demands, requests or approval hereunder shall be given to the following addresses or such other addresses as the Parties may designate by written notice: Baldwin Park Police Department: 14403 E. Pacific Avenue Baldwin Park, California 91706 Attn: Chief of Police Hacienda/La Puente Unified School District Police Department 15959 East Gale Avenue City of Industry, California 91716 Attn: Chief of Police and Safety -3- With copies to: Superintendent of School - Hacienda/La Puente Unified School District 15959 East Gale Avenue City of Industry, California 91716 Indemnification Of Parties 16. BPPD agrees to indemnify and hold harmless HLPUSD and each of its officers, employees and agents from each and every claim, demand, action or cause of action, and any cost or expense, including reasonable attorney's fees in connection therewith, that may arise out of any injury caused to a person by a BPPD canine. This provision shall survive the termination or expiration of this Agreement. 17. HLPUSD agrees to indemnify, defend and hold harmless the City of Baldwin Park and each of its officers, employees and agents from each and every claim, demand, action or cause of action, and any cost or expense, including reasonable attorney's fees in connection therewith, that may arise in any manner out of canine services provided pursuant to this Agreement, except those claims, demands, artinnS nr rra11ceS Of act.;-- relating .1 to any iifjury caused to a person by a BPPD caillne. This provision shall survive the termination or expiration of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Los Angeles, State of California. Vijay Singhal Chief Executive Officer City of Baldwin Park APPROVED AS TO FORM: Joseph W. Pannone, City Attorney Anthony Argott, Chief of Police & Safety Hacienda/La Puente Unified School District Police Department APPROVED AS TO FORM: Date Date Date Ronald T. Vera, Counsel for the Date Hacienda/La Puente Unified School District 1 Till 7 r A'alff In, y Y. CITY OF BALDWIN PARK JU14 a - • Lili Hadsell, Chief of Police June 6, 2012 1 1 f PROVIDING SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR r ®B IOP]l1QC nURrV�7G This report seeks City Council approval for the police department to continue a contractual agreement, with the listed amendment, with All City Management Services (ACMS). The agreement is for the continued administration of school crossing guard services. BACKGROUND The City of Baldwin Park has been receiving crossing guard services through All City Management Services since FY 2005 -2006, pursuant to an original agreement between the parties and amendments thereto. The current amended contract expires on June 30, 2012. All City Management Services has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The current amendment to the existing amended agreement is set at the hourly rate of $13.17 for guard service provided for the twenty (20) locations, as determined by the Police Department. The new amendment to the agreement will maintain the same hourly rate. The cost of providing this service is not to exceed $189,648.00 for the term of the amended agreement. This amended agreement will commence on July 1, 2012, and expire on June 30, 2013. The city attorney has approved this contract as to form and content. FISCAL IMPACT Funding for this agreement has already been approved in the FY 12/13 budget. This line item is in Cost Center 100.30.350.51100.13200.2. AR City Manage aren't: Crossing Guard Contract May 16, 2012 2 of 2 Staff recommends City Council: 1. Approve the FY 12/13 contract with All City Management Services for crossing guard services. 2. Authorize the Mayor to execute the agreement to continue contract services with All City Management Services. ATTACHMENT • Amendment to agreement With All City Management Services ices fnr crossing guard s env, i ce ss 'k t w o c-,0, nV le s) -T JT (z z a�L Jill 1i OE Amendment to Agreement between All City Management Services, Inc. and the City of Baldwin Park for providing School Crossing Guard Services The City of Baldwin Park hereinafter referred to as the "City", and All Cify Management Services, ­F located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as 'the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement": Xh3m #1 The City and the Contractor agree to extend the term of the Amended Agreement for the 2012 - 2013 fiscal year beginning July 1, 2012 thru June 30, 2013. Except as provided for in Item #1 and Item #16, above, all other terms and condons of the Amended Agreement between the City and the Contractor remain in effect. D6rn tr arwell, Corporate Secretary Date: April 20, 2012 OST -a Amendment to Agreement between All City Management Services, Inc. and the City of Baldwin Park for providing School Crossing Guard Services Tht- City of Baldwin Park hereinafter referred to as the "City", and All City Management Services, Inc., located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as' the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement": Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amende* Agreement between the City and the Contractor remain in effect. I R D&m,etra Farwell, Corporate Secretary im JUN 6 IT CITY OF BAL N PARK STAFF REPORT SUBJECT: NOTICE OF COMPLETION HILDA SOLIS PARK PLAYGROUND RENOVATION CONSTRUCTE1 BY CREATIVE NILE BUILDERS, INC. UTMMMU The purpose of this report is to provide an overview of the completed work and consideration of the project's acceptance, contract closeout, and authorization to record a Notice of Completion. BACKGROUND On May 4, 2011 the City Council approved allocating Community Development Block Grant (CDBG) funds for the renovation of the Hilda L. Solis Park playground. During the second half of 2011 and early 2012, staff prepared the plans and specifications in preparation for the construction of this project. On March 7, 2012, the City Council awarded a construction contract for the Hilda Solis Park Playground Renovation Project to Creative Nile Builders, Inc. Construction began on May 1, 2012 and was completed on May 25, 2012. DISCUSSION The playground renovation involved the removal and recycling of two outdated play structures and the upgrade of non-ADA compliant sand surface areas. The playground area was upgraded by constructing ADA compliant resilient rubber surface with the installation of two new playground structures and a swing set. The following table summarizes the expenditures for the project: Notice of Completion for Hilda Solis Park Playground Renovation Project June 6. 2012 Page 2 of 2 Authorized Construction Expenditures Construction Contract $96,000 Construction Contingency (10%) $9,600 Total Authorized Expenditures $105,600 Actual Construction Expenditures Construction Contract $96,000 ........... .... ............ .......... Contract Change Order $4,686 Total Actual Construction Expenditures $100,686 Unexpended funds totaling $4,914 Will be available to the City to use for other CDBG eligible projects. It is recommended that the City Council: 1. Accept the construction improvements by Creative Nile Builders, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of retention funds to Creative Nile Builders, Inc. upon expiration of the 35-day lien period. Notice of Completion When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use On Notice is hereby given that the certain work of improvement known as: Hilda Solis Park Playground Renovation Project for the City of Baldwin Park was accepted by the City Council on: June 6, 2012. The work of improvement was performed and completed by: Creative Nile Builders, Inc. on May 25, 2012. The undersigned, being duly sworn, is the Director of Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. CITY OF BALDWIN PARK 0 Date: Edwin "William" Galvez, P.E. Director of Public Works/City Engineer NOTARY PUBLIC CERTIFICATE STATE OF CALIFORNIA COUNTY OF LOS ANGELES On this day of ) SS 120 before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature MIT P , A - R - K SUBJECT: AWARD A CONTRACT FOR THE DESIGN OF THE CORAK STREET STORM DRAIN TO CIVILSOURCE, INC. IN AN AMOUNT NOT TO EXCEED $67,880 PlIPPORF This report requests that City Council consider the award of a contract to CivilSource, Inc. in the amount not to exceed $67,880 for design of a storm drain system on Corak Street. BACKGROUND The City has allocated $850,000 from the Community Development Block Grant (CDBG) funds for the design and construction of a storm drain system to relief Corak Street from flooding. The use of CDBG funds is eligible for these types of improvements and the benefit area is in a qualifying location. Currently, the area around Corak Street between Ramona Boulevard and Athol Street does not have a storm drain, and the area is prone to flooding and drains very slow during the rainy season. 1116-mlmlelgl On March 29, 2012, staff invited proposals from qualified design firms. During the Request for Proposal period, five firms showed significant interest and three firms performed a considerable amount of research and review of actual field conditions in the project area. The use of CDBG funds requires that staff follow specific federal guidelines when engaging consultants. Use of CDBG funds also requires inclusion of specific Contract Documents as part of the design prior to advertising for construction bids. Award Contract for Design Services for the Corak Street Storm Drain Project Page 2 of 3 June 6, 2012 On April 26, 2012, the City received three proposals from SA Associates, Anderson Penna, and CivilSource. Staff followed the required guidelines in the review and recommendation of the design consultant. A committee performed a careful and thorough review and evaluation of the three proposals to determine the most qualified firm. The following tables summarize the proposal evaluation results and the fee proposal of the three firms. The selection committee ranked CivilSource as the top proposer. After the ranking of the firms was completed, the sealed fee schedules were opened and reviewed, and staff found that CivilSource's fee proposal is very competitive and very close to being the lowest cost. Staff endorses the proposal by CivilSource as the best value for the City. CivilSource is experienced in working with local municipalities and in storm drain design, having provided such services for many cities, and recently for the Cities of Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is experienced in the use of federal funds. - i A There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are allocated for this project and this includes design, construction, and construction management. Funds are included in this year's budget. The following table summarizes the estimated project expenditures: Average Rating Rank CivilSource 94 1 Anderson Penna 90 2 SA Associates 89 3 The selection committee ranked CivilSource as the top proposer. After the ranking of the firms was completed, the sealed fee schedules were opened and reviewed, and staff found that CivilSource's fee proposal is very competitive and very close to being the lowest cost. Staff endorses the proposal by CivilSource as the best value for the City. CivilSource is experienced in working with local municipalities and in storm drain design, having provided such services for many cities, and recently for the Cities of Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is experienced in the use of federal funds. - i A There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are allocated for this project and this includes design, construction, and construction management. Funds are included in this year's budget. The following table summarizes the estimated project expenditures: Total Hours Total Fee SA Associates 368 $66,360 CivilSource 390 $67,880 Anderson Penna 379 1 $89,319 Q The selection committee ranked CivilSource as the top proposer. After the ranking of the firms was completed, the sealed fee schedules were opened and reviewed, and staff found that CivilSource's fee proposal is very competitive and very close to being the lowest cost. Staff endorses the proposal by CivilSource as the best value for the City. CivilSource is experienced in working with local municipalities and in storm drain design, having provided such services for many cities, and recently for the Cities of Stanton and Irvine. CivilSource is also a minority and women-owned firm, and is experienced in the use of federal funds. - i A There is no impact on the General Fund. CDBG Funds in the amount of $850,000 are allocated for this project and this includes design, construction, and construction management. Funds are included in this year's budget. The following table summarizes the estimated project expenditures: Award Contract for Design Services for the Corak Street Storm Drain Project Page 3 of 3 June 6, 2012 Staff recommends that the City Council: 1. Award a contract for the Design of the Corak Street Storm Drain to CivilSource in an amount not to exceed $67,880; and 2. Authorize the Mayor to execute the attached agreement. 1. Storm Drain Benefit Area Map 2. Consultant Services Agreement ;�.• 1 /'t oi11 I Q ,:- I \ ► M 09 � e� THIS AGREEMENT is made and entered into this 6th day of June , 2012 by and between the City of Baldwin Park, ("City"), and CivilSource, Inc. ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Work" attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2— COMPENSATION. City shall pay for the services performed satisfactorily by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Fee Proposal" attached to and incorporated into this Agreement as Exhibit "B." The total amount of compensation for all services described in Scope of Work as set forth in Exhibit A shall not exceed Sixty Seven Thousand Eight Hundred Eighty Dollars ($67,880.00) based on the hours estimated in Exhibit "B" to provide those services in a satisfactory manner. 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Agreement as Exhibit "C." 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) the coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation insurance the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W- 9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the cornipensation set forth in Exhibit "B" attached hereto. , Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT (B) Edwin "William" Galvez, P.E. Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attorney. Citv Attornev- Joseph Pannone / Aleshire R Wunder, LLP South Bay Center, 1515 West 190th Street South Tower, Suite 565 Gardena, CA 90248 (310) 527-6660 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk L" I V&q] Z'.YAj q $111711 ► I UA -mum Manuel Lozano, Mayor Dated: CONSULTANT: By: By.-- Name: Name: Dated: Dated: Title: Title:— Address: Telephone: ( - EXHIBIT "A" A The scope of services does not include "Task 16. Project Management" and "Task 17. Construction Management (Optional Services)". The scope of services does include "Task 5. Potholing (optional)". CivilSource understands that the City of Baldwin Park is requesting proposals from qualified engineering design firms to prepare plans, specifications and estimates to improve drainage conditions on Corak Street and the neighborhood bounded by Francisquito Avenue, Ramona Blvd., Earl Avenue, and Athol Street. Construction management may be added to this contract as additional services. Please refer to Exhibit 1 which depicts the project details. i The project drainage area drains in a predominant southwesterly direction. There is an existing concrete drainage channel between Corak Street and San Francisquito Avenue that conveys the flows into two existing catch basins located at the intersection of Francisquito Avenue and Athol Street; and from there the flows are conveyed in a 48" RCP — MTD 603 towards the San Gabriel River. Our research of.the City files and conversations with City staff indicate that a master plan of drainage was prepared in the early 60's; and that a storm drain pipe was designed in 1975 that extended from the intersection of Francisquito Avenue and Athol in a northerly direction along Francisquito and in an easterly direction along Ramona Boulevard to Corak Street. This storm drain was never constructed. We understand that any storm drain within Ramona Boulevard would have to be located under the southerly sidewalk because the City would not allow trenching in Ramona Boulevard. The City has provided two preliminary alignments for the installation of a storm drain to provide flood relief to the project area. The project consists of installing approximately 2,500 feet of new storm drain pipes on Ramona Boulevard between Earl Avenue and Francisquito Avenue, and along a drainage easement between Corak Street and Francisquito Avenue. We also understand that a moratorium exists along Ramona Boulevard and the location of this pipeline alignment will be evaluated during the project design. The storm drains will consist of reinforced concrete pipe ranging in size from 24- inches to 42- inches in diameter. The project also includes improvements to manholes, catch basins. transition structures, connector pipes, and junction structures. We finally understand that the project will be funded by federal CDBG funds and that the project budget is $850,000 which shall cover all costs including design, construction, construction management, testing, inspection, permits, etc. The project will require approvals from the City and Los Angeles County Department of Public Works (LACDPW) for an MTD connection. We will walk the drainage area to confirm the drainage area boundaries and to evaluate all existing means of conveyance within the area: streets, gutters, channels, culverts etc. Once we have an accurate hydrology map that shows all existing features, we will proceed to perform hydrology calculations for the existing conditions in full compliance with the City and the LACDPW requirements. We will pay close attention to street and inlet capacities and the depth of ponding within this residential neighborhood. Once we identify any and all drainage deficiencies for the area, we will layout the proposed storm drain system that will meet the City and County drainage criteria. We will size the inlets and pipes that will provide the drainage protection required by the Los Angeles County (County) and the City of Baldwin Park. Our design team will conduct a detail utility investigation of the proposed storm drain alignments to locate the storm drain in the most efficient and economical manner. If necessary, we will recommend potholing of existing utilities to confirm their locations and prevent any conflicts during the construction of the storm drain. We understand the budget constraints for this project so it will be our goal to provide you with all possible alternatives and levels of protection to best make use of your project dollars to benefit the community in this area. � / \ /7\ 1 Ln 4- r2 x Lri J, I % E 0 co 0 4- � LOS Storm Drain Improvements on Corak Stree# A kickoff meeting with the City will be conducted to fully understand the City's needs and objectives for the project. This meeting will also allow CivilSource and the City to establish project schedule, points of contact, establish administrative procedures, finalize design parameters, discuss existing site conditions, receive all available records related to project roadway as well as exchange city standards, title blocks, etc. CivilSource will receive City CAD standards, symbols and layering convention at this time. CivilSource intends to work with the City as an extension of their proiect staff and to be available to the City at all times. a. Field Review. CivilSource will conduct a thorough field review of the project drainage boundary to verify field conditions and flow patterns and to record any other constraints, and existing improvements within the project area that may be affected by the proposed improvements. b. Record Review. CivilSource will review all available record data in the City files. Items such as improvement plans, drainage studies, topographic and rights -of -way maps, etc., will be collected and reviewed for use in determining existing constraints for design of this project. c. Design Criteria Record Review, Civilintorce will establish and document the design criteria to be used in this Project. We will obtain approval of these criteria from the City of Baldwin Park and the LAC prior to proceeding with further drainage desiqn activities. CivilSource will mail letters and a project location map to agencies and utility companies to notify them of the project and to request existing utility plans and /or information. All available plans of existing utilities received will be incorporated into the improvement plans. Preliminary and final plans of the proposed improvements will be sent to all affected agencies and utility companies within the project limits for their review. Existing facilities interfering with the proposed improvements will be identified and the corresponding agency or company will be advised of the conflict. Underground utility companies will also be contacted to arrange potholing operations to determine the exact horizontal and vertical location as necessary. a. Research. CivilSource will obtain copies of record data maps (i.e.: tract maps, parcel maps and records of survey), corner records, centerline tie notes, benchmarks, and utility drawings, as available with applicable governmental agencies and utility providers, and as records are made available by the City of Baldwin Park. b. Right -Of -Way Base Map. CivilSource will prepare centerline and right -of -way base map to depict existing and proposed street widths along the project limits. Said mapping will also include lots /parcels adjacent to street right -of- ways along with the center line intersection. The map shall include easements of record as specified in a Preliminary Title Report as provided by City of Baldwin Park. c. Surveying Services i. Research and Set Up — Obtain the necessary reference information for the site. We will acquire data from the County of Los Angeles and the City of Baldwin Park, as necessary. Datum for the project will be as follows: Horizontal — California Coordinate System, Zone V, NAD 83, 2010.00 Epoch, GROUND, Vertical — Los Angeles County Benchmarks, NAVD 88, unless otherwise prescribed prior to the survey. We will create a record base map from the results of the research. ii. Control Survey — Based on information found during Task 1, we will bring horizontal and vertical control to the site. We will also establish sufficient ties to local centerline monuments to constrain the record information. We will also establish 6 control points for the Cross Section Survey. iii. Cross - Section Survey — Cross - sections at no greater than fifty foot interval will be acquired along the entire length of the project (approximately 2,500 lineal feet), locations of utilities (USA Markings and above ground appurtenant devices), inverts of all sewer and storm drain manholes and catch basins are also included. Locations at each cross section line will be obtained at Right of Way or Fence Line, Back of Sidewalk, Top of Curb, Flowline, City of Baldwin Park I Public Works Department Page 13 Lip of Gutter and at the painted median for each side of the road. Locations at intersections will extend to BCR and /or ECR, as well as other breaklines. iv. Aerial Mapping — Provide aerial base mapping of the benefit area as described in the RFP (approximately 43 acres). Included is the cost of the flight, compilation and orthophotography. Deliverables will include digital mapping data in AutoCAD 3D format. DEM and Breaklines in ASCII format files for AutoCAD LDD. Orthophoto files will include TIFF, TFW and ECW compressed formats. 1 " =40' mapping with 1' contours. Includes the cost of setting and surveying five horizontal and vertical control points for the aerial. v. Deliverables — Provide AutoCAD drawing file, ASCII Point file, photographs and Base Map detailing the results of the survey. This work can all be delivered within 15 working days after notice to proceed, providing there are no weather delays. We will also include a written report of the survey. vi. Legal Descriptions and Sketches — Provide one set of legal descriptions and sketches for the +/ -2,500 lineal feet of storm drain for easement purposes. d. Prepare Storm Drain Easement and Exhibit (if necessary). CivilSource shall prepare metes and bounds legal description, exhibit plat and traverse closure sheets for each of the two grants of fee title or grants of easements required for this Project. Said documents shall be prepared in accordance with directives provided by the City of Baldwin Park as to the exact limits for each grant and the exhibit (pictorial) shall be verified by each entity prior to completion of legal description and traverse closure. Each document shall be processed and recorded by the project title company after acceptance by City of Baldwin Park representative. As a highly recommended service for this type of job, CivilSource can provide potholing services as necessary (and at the City's option) to locate existing facilities. Locating utility facilities prior to the start of construction will allow for early coordination with utility agencies for relocation of their facilities. Any upfront information gathering will result in ease of construction and avoid impacting the schedule or budget with unnecessary change orders or stand -bv time. Geotechnical services will consist of review of the following: a. Review of readily available background materials, including published geologic and seismic hazards maps, groundwater data, stereoscopic aerial photographs, and reports and /or plans provided by the client. b. Perform a site reconnaissance to select and mark the proposed boring locations, and to coordinate with Underground Service Alert (USA) for underground utility location. c. Provide traffic control, including lane closures, in general accordance with the W.A.T.C.H. manual. d. Drilling, sampling, and logging of four small- diameter borings to depths of approximately 15 feet, or refusal, whichever is shallower. The borings will be logged and sampled at selected depths. e. Perform laboratory testing on selected, representative soil samples to evaluate in -situ moisture and dry density, sieve analysis, shear strength, and soil corrosivity. f. Data compilation and geotechnical analysis of field and laboratory data. Our analysis will include the following: • Suitability of the site for the proposed construction from a geotechnical perspective. • Anticipated soil conditions during trenching or jack- and -bore construction. • Anticipated depth to groundwater based on the exploratory borings and readily available groundwater data. • Excavation characteristics, temporary stability of trench excavations and shoring design criteria. • Appropriate pipe bedding, suitable trench backfill material and compaction requirements. • Evaluate the corrosion potential of the on -site soils. g. Prepare a geotechnical report presenting our findings, conclusions, and recommendations for design and construction of the proposed proiect. a. Hydrology Study. CivilSource will prepare a Hydrology Study for the project by conducting the following steps: L Conduct a thorough field review to verify drainage boundaries. E Using the MPD as a guide we will prepare a hydrology map for the existing drainage condition. Hydrology calculations will be prepared for the 10, 25 and 100 year storm events using LAC approved methodology. Flows will be shown at major confluence locations. Storm Drain Improvements on Corak Street iii. CivilSource will prepare a preliminary layout of the proposed drainage improvements, including the proposed catch basin locations. We will prepare alternative alignments for the storm drain improvements. We will not proceed to complete the drainage study or commence detailed design until the alternatives have been presented to the City and a preferred alternative has been designated. iv. Prepare a hydrology map for the proposed drainage system identified under Step 3. Complete catch basin hydrology calculations (10 and 25 year) and assess whether the street flooded width criteria is met. v. Modify basin locations as necessary to satisfy City's flooded width criteria. b. Hydraulic Analysis. CivilSource will complete a comprehensive hydraulic analysis for the preferred storm drain alignment alternative selected. These calculations will be performed using WSPG software. The downstream hydraulic grade line control at our proposed connection to the 48" RCP storm drain will be approximately elevation 321.4 as depicted on the City of Baldwin Park record plans for the existing storm drain at Francisquito Avenue. Prepare a drainage report summarizing the results of the study for submittal to the City and to the County. This report shall include a brief technical narrative, hydrological and hydraulic back -up calculations, a drainage map for the proposed catch basins and inlets, preliminary plan and profile drawings at a scale of 1" = 100' horizontal and 1" = 4' vertical, and cross sections for the drainage facilities, preliminary roadway improvement plans at a scale of 1" = 40', and preliminary cost estimates. c. Preliminary Drainage Report. The results of the Hydrology Study and Hydraulic analysis will be combined into a Preliminary Drainage report for submittal to the City of Baldwin Park and the County. The report will be formatted as follows: 1.0 Introduction 4.0 Existing Conditions 2.0 Study Objective 5.0 Proposed Improvements 3.0 Methodology 6.0 System Costs Appendix A: Existing System Hydrology (Map and Calculations) Appendix B: Proposed System Hydrology (Map and Calculations) Appendix C: Proposed System Catch Basin Sizing and Street Flooded Width Calculations. Appendix D: Storm Drain Hydraulic Calculations Appendix E: Preliminary Storm Drain Plan and Profile Drawings Appendix F: Preliminary Construction Cost Estimates Appendix G: Project Correspondence Appendix H: Geotechnical Report D. Final Drainage Report. Under this task, CivilSource will prepare a drainage technical report in support of the final design plans. This supplemental report will be a technical narrative providing an overall summary of the results of the a. Categorical Exemption (CE). We understand that the City will be filing a Categorical Exemption (CE) for this project. Design consideration will be given to minimize environmental impacts so that the project will qualify for an exemption (i.e., the project will not have a significant impact on the environment). However, if it is determined that the project does not qualify for a CEQA exemption and a more thorough analysis is required, the CivilSource team can at the City's request prepare an Initial Study /Mitigated Negative Declaration (IS /MND) which would include design features, best management practices and /or mitigation measures to reduce or eliminate the impacts, thereby providing the appropriate methods to ensure the project has a less than significant impact. b. Standard Urban Stormwater Mitigation Plan ( SUSMP). CivilSource will prepare a SUSMP as required by the LACDPW. The project SUSMP will comply with the County requirements. The specific tasks items associated with the generation of the plan will include: • Site and Watershed Characterization • Operations and Maintenance • Pollutants of concern • Impaired Water Bodies Identification • Hydrologic Conditions of Concern • Construction Details • BMP Selection and Preliminary Sizing c. Storm Water Pollution Prevention Plans (SWPPP). CivilSource will include in the Project Specifications for this project a requirement for the Contractor to develop a Storm Water Pollution Prevention Plan (SWPPP) in conformance with the current General Construction Permit, and acceptable to the City. The objective of this task is to complete the design, and secure approval of the improvement plans necessary for construction of the proposed drainage improvements. We will utilize our base mapping, field observations and hydrology /hydraulics analysis to develop 50 %, 90 %, final plans, and approved plans by the City. All improvement plans will be prepared in compliance with City of Baldwin Park and LACDPW standards. CivilSource will prepare plan and profile sheets to depict the proposed storm drain improvements at 1 " =40' horizontal and 1 " =4' vertical scales. The plan view will show right -of -way, proposed easements, topographic features and elevations necessary for the construction of the proposed storm drain. The profile view will show the proposed storm drain, crossing information with other utilities and existing roadway centerline. CivilSource will detail local depressions and provide other details of features requiring special attention for the accomplished. A I I' i will 1 1 nwll. Contractor to clearly understand the work to be H Dina plans win be prepared on 24 X36" mylar sheets. Drawings will include a title sheet, detail sheet and plan and profile sheets as specified above. improvement plans will be prepared using AutoCAD 2012 in a ".dwg" file format. Construction traffic control plans are not required for this project. CivilSource will prepare project specifications special provisions, bid item description, and the bid schedule for bidding and construction purposes. These special provisions will be prepared based upon City standards using the City's template. The special provisions will include time of completion, liquidated damages, and work hours, traffic control as well as other necessary information. CivilSource will prepare the bid schedule based upon the City's standard forms and combine the City's general conditions and our special provisions to develop the project specifications. Every bid item in the bid schedule will have a special provision specification reference to assure the contractor knows the level of effort and materials to be furnished within each pay item. All specifications will be prepared in conformance with the City's latest adopted version of Microsoft Word and Excel software. CivilSource will also provide an estimate of probable construction cost for use by the City in evaluating received bids and verifying the project budget. Unit costs will be developed based upon recent bid tabs from the region as well as from input from regional Contractors. A quantity estimate and construction cost estimate will be prepared and submitted along with each plan review submittal to the City. All bid items, quantities, and estimates will be prepared in accordance with requirements set by the Director of Public Works to satisfy fundinq source requirements. CivilSource will prepare a Preliminary Design Submittal at approximately 50% and meet with the City of Baldwin Park staff to review the submittal. As an important element of this work, we will prepare horizontal alignment and preliminary profile showing all clearances. CivilSource will present to the City all constraints, probable conflicts and discuss options and recommend solutions for the City's review and approval. At the conclusion of the 70% submittal review and following receipt of formal comments from City of Baldwin Park staff. CivilSource will document all decisions and obtain agreement on all recommendations before proceeding with the 90% Engineering submittal. As a minimum, this submittal will include the following: • Recommend alignment of storm drain E Preliminary cost estimates • Drainage plan and profile sheets ■ Outline of specification special provisions • Work sketches of details and sections N Copies of utility coordination letters CivilSource will prepare 90% engineering plans that will include all 70% comments made by the City, final alignment and detailed profile with street hydrology and hydraulic calculations. As a minimum, this submittal will include the following: • City approved profile • Updated cost estimate • Drainage Plan and profile sheets • Project Specifications — draft • Hydrology and hydraulic report • SUSMP (draft) CivilSource will prepare the Construction Documents and submit to the City of Baldwin Park for review at approximately 100 % complete. This submittal shall incorporate all the City's 90% review comments and be based on the previous Engineering decisions. The submittal would include: • Title sheet and location map • Drainage plan and profile sheets • Details, standard plans list and general notes • Hydrology and hydraulic reports All 90% desian review comments will be included in the final en • SUSMP • Quantity and construction cost estimates • Specifications • Copies of utility coordination letters =rinq submittal. The storm drain connections will be designed per the LACDPW "Guidelines for Connection Permits" and shall be approved by the County prior to final submittal to the City. All review comments will be incorporated and original mylars will be prepared with appropriate signatures. These plans will then be signed by the City !to be released for solicitation of bids. Additionally, final specifications and cost estimates will be prepared and issued to the City. This submittal will include: • Engineer signed mylars • Specifications • Engineer Cost Estimate • Engineer Signed Hydrology and Hydraulic Report • Storm Drain Easements — Legal Descriptions and Exhibits (if needed) • Digital copies of utility coordination letters . �. rwrvTTaeM�scape��deseribec�wi�n��s�ec�t�ion��' P�r�j��trement� `-•s�a•Fl����i =n�l°�d�:.�. ,�..,,����., �.� �rltraarn.a✓ClaG4.•raa�� +: ^ ^�� OA /OC EXHIBIT "B" The schedule of compensation includes the following tasks and fees: Task Total Hours Total Fee A. Preliminary Design Plan 156 $35,769 B. Final Engineering - Plans, Specifications, & Estimates 234 $22,915 Subtotal 390 $58,684 Reimbursable Expenses (2% of subtotal) $1,174 Optional Services - Potholing $8,0221 Grand Total 1 390 1 $67,8801 J Q O a O w a w w LL `m m a N w t0 L LL m m _ i0 m O d T O U M m m m tl m m _ = C m m T N IN IN IN .CS1 .N N N Y N r �� r .N r �' iV V V N 'V -V r V :{ iiv M M �`- t N , _ ,m , m .L LL :t ' _ :— L i1L _ _ _ ' = LL .L T �L L 'L .L c- L L !L LL .F f tl LL H 1_ :♦- LL LL LL LL :LL l% lL :LL ;LL ti LL LL lL LL LL IL N N N N N -N •N N N N N 'N .N N .N N'N .N N NN i� N N N :N .N N M jqLL L LL LL LL LL LL•{�LL =L`'.LOO C�C'L Oc .^'C LL 'LL :F LL TL. -0 0 LL 0 .LL LL O. O fL'• `Z j i 0 O 3 3.3 j3 m'3'3 � 3 3 3 3ie3., o o m m M ,M jN a M .N M ,N .N o itV n I 1 i . m 1 1 d R w II m 1 N O i :4 C; c m IEIR' E'� �° d!w; 3.0 m E m ,8,�3ioi 3 d �a °I o. --i m i 8' 1,2 m.>i«m+ v is m° �m c rn T j: :� m !m d >':a a� O 0 m ;? 'O E ;o ;m •E o m .v g Q q a 0 m._. °a as `m a s :U �N O: a la m U a q {� _;� o !c m tt ` m n. In U �.�`= m m:d im �c jm jr�n 'c it=n Q s? 2`,p•m'a,w�d�o ¢ m U a w o`a:m�mlm &le m m C:U ;m ! ^-0 '0 jT .0 •�+IU '� �.U�' E 4 x ;� LL Ic9 jx w .m a a ,a ja � a ;a Lw n r N M m OL N V If, N N N N N N N C N O N m m m G w � o m m Z 03 G O E U v E V) a umi m tm- mO a tr C? W en 4 2 a m v m inC.4 m 0 am mm O � an EXHIBIT "D" ADDITIONAL PROVISIONS T1+®" It& SIGNAL AT THE BALDWIN PARK BOULEVARD / STEWART AVENUE AND ♦ R STREI=T I FOSTER AVENUE INTERSECTIONS T"' PTM GENERAL ENGINEERING SERVICE, INC. IN THE AMOUNT OF 1 This report requests that the City Council consider awarding a construction contract for the Installation of a Traffic Signal at the Baldwin Park Boulevard / Stewart Avenue and Frazier Street / Foster Avenue intersections to PTM General Engineering Service, Inc. in the amount of $267,350. I:�Tol-wc] �Ii1 1i7 This project consists of installing a traffic signal at the Baldwin Park Boulevard / Stewart Avenue and Frazier Street / Foster Avenue intersections. The work includes signing, striping, pavement markers, and constructing new curb ramps to meet ADA standards. The two City street intersections have in the past been discussed by the City Council as potentially needing a traffic signal. The tragedy last year involving a pedestrian walking along Baldwin Park Boulevard near Stewart Avenue brought to light prior discussions to install a traffic signal at this intersection. That intersection had been discussed about seven years ago, but was not designed nor constructed due to a lack of available funding at that time and because other traffic signals were underway and those had been given a higher priority. The intersection at Frazier Street & Foster Avenue has been requested by neighboring residents around Sierra Vista High School and had been discussed by the City Council as potentially needing a traffic signal due to traffic safety considerations and heavy congestion as children are walking to and from school combined with vehicular traffic from school drop offs and from residents commuting to work in the morning peak hours. Award a Contract for Traffic Signal Installation Project Page 2 of 3 June 6, 2012 On February 1, 2012, the City Council authorized staff to advertise the project to obtain construction bids upon completion of design. On May 17, 2012, eight (8) bids were received, opened, and declared publicly. A summary of the bids received is shown in Attachment 1. The apparent low-bid is from PTM General Engineering Service Inc., in the amount of $267,350. This contractor has recently completed similar traffic signal installations and improvements for the City of Industry and Irwindale. This contractor has also completed similar electrical work for the City of Anaheim. This Contractor has a both a Class A (General Engineering Contractor) and Class C-10 (Electrical) license in good standing with the State Contractors' Board as shown in Attachment 2. A background search shows no irregularities regarding this Contractor. . lamicial There is no fiscal impact to the General Fund associated with these traffic signal improvements. The table below summarizes the funds available to complete the traffic signal installation: Available Funds Baldwin Park & Stewart Measure R $150,000 ................ __ ............. ............................ ............... ­­­ ............ ............................................... ..... ........... ­­; . .......... ........... ...................... .................... Frazier & Foster Traffic Signal Developer Impact Fee $60,000 ........... ........... - ............. ..................... .................. ............ - ................ Frazier & Foster Underqroundinq Developer Impact Fee $100,000 Total Available Funds $310,000 The table below summarizes the project's estimated expenditures: There are sufficient funds to complete the installation of the traffic signals. Cost have already accounted for design and related preliminary expenditures. Award a Contract for Traffic Signal Installation Project June 6, 2012 Page 3 of 3 The tables show that even with a 10% contingency assigned to the construction effort, there could be funds remaining after completion of the traffic signals. Therefore staff recommends that the City Council authorize moving forward with this improvement. The project will completely exhaust the Developer Impact Fees before using any Measure R funds, so unexpended Measure R funds will be available for future eligible projects. Staff recommends that the City Council: 1. Award a Construction rnnfr ct to PTM General Ennineering Service Inc. in the — I --a I — I 1� L amount of $267,350 and authorize the Mayor to execute the agreement, as shown in Attachment 3; and 2. Authorize the Director of Public Works to execute any necessary change orders in an amount not to exceed ten percent (10%) of the original contract. ATTACHMENTS 1. Summary of Bids Received 2. Proof of State Contractor's License 3. Construction Contract / Agreement ATTACHMENT I BALDWIN PARK BLVD / STEWART AVE AND FRAZIER ST / FOSTER AVE TRAFFIC SIGNAL INSTALLATION IN THE CITY • BALDWIN PARK No Contractor Total Bid Notes 1 PTM General Engineering Service $267,350 Low Bidder 2 1 Steiny and Company $270,780 3 California Professional Engineers $273,759 4 Flatiron Electric Group $274,716 5 VT Electric $280,400 6 Sully Miller $289,975 7 Macadee Electrical $305,169 8 JFL Electric Inc. $310,481 ATTACHMENT 2 .�.�� Contractor's License Detail — License # 891265 DISCLAIMER: A license status check provides information taken from the CSLS license database. Before relying on this information, you should be aware of the following limitations. CSLB complaint disclosure is restricted by law (B &P 7t 24.6) If this entity is subject to public complaint disclosure, a link for complaint disclosure will appear below. Click on the link or button to obtain complaint and/or legal action information. Per B&�P 707_1.17 , only construction related civil judgments reported to the CSLB are disclosed. -» Arbitrations are not listed unless the contractor fails to comply with the terms of the arbitration. X° Due to workload, there may be relevant information that has not yet been entered onto the Boar-i's license database. License Number 891265 Extract Date 512112012 _..... .._ ..... P 7 M GENERAL ENGINEERING SERVICES INC Business Information Business Phone Number (851) 710 -1400 P 0 BOX 7745 iZIVERSIDE, CA 92513 Issue Date 42/20/2007 Expire.Date 4 2128 /2 0 1 3 ACTIVE License Status Effective Date: 0=1 12011 BQI's Bond History _ ...... . ..... . .. ........... - ------- ----------- ... ..................... . . ............. . - .......... .. . ....... ... ...... . Z The Responsible Managing Officer (RMO) MENDOZA BRIAN HERNANDEZ certified that he/she owns 10 percent or more of the voting stock/equity of the corporation. A bond of qualifying individual is not required. Effective Date; 04/1312012 BQJ's Bond History„ WORKERS' COMPENSATION An employee service group holds the workers compensation insurance. Policy Number- 2246 Workers' Compensation Effective Date. 11 /19/2007 Expire Date: None Workers' Compensation History .............. -- .. . ....... . ........... . ....... ................. ------------ Personnel listed on this license (current or disassociated) are listed on other licenses. Conditions of Use I Privp�qy_Epttcy Copyright Q 2010 State of California BALDWIN PARK BLVD AT STEWART AVE AND FRAZIER ST AT FOSTER AVE TRAFFIC SIGNAL INSTALLATION IN THE CITY OF !' • Fmei:7m ajj1:4zk THIS AGREEMENT, made and entered into this 6 day of June , 2012 , by and between CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter referred to as "CITY" and PTM GENERAL ENGINEERING SERVICE INC. "CONTRACTOR." WITNESSETH: That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: BALDWIN PARK BLVD AT STEWART AVE AND FRAZIER ST AT FOSTER AVE TRAFFIC SIGNAL INSTALLATION (the "Work of Improvement ") all in accordance with the Contract Documents and Contractor's Proposal dated May 17, 2012 . CONTRACTOR agrees to perform all the work and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman -like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications ") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of Two Hundred Sixty -Seven Thousand, Three Hundred and Fifty Dollars ($ 267, 350.00 ) . CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (15) days after issuance of a Notice To Proceed, and to continue in a diligent and workman- like manner without interruption, and to complete the construction thereof within the time specified in the Contractor's Bid Proposal (sixty - 60 - calendar days) from the commencement date stated in the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written. ATTEST: CITY CLERK CONTRACTOR BY (Title) BY CITY OF BALDWIN PARK Manuel Lozano, MAYOR APPROVED AS TO FORM: CITY ATTORNEY :, .• - TRAFFIC SIGNAL INSTALLATION IN THE CITY OF BALDWIN PARK NOTICE INVITING SEALED BIDS INSTRUCTIONS TO BIDDERS & INFORMATION FOR BIDDERS BIDDER'S PROPOSAL CONTRACT /AGREEMENT SPECIFICATIONS TRAFFIC SIGNAL PLANS (APPENDIX 1) MODIFICATIONS AND AMENDMENTS THERETO h• JUN 6 CITY OF BALDWIN PAIFW No 0 --STAFF REPORT June 06, 2012 LANDSCAPING SUBJECT: RESOLUTION 2012-021 APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE - ASSESSMENT DISTRICT FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT 11MEAND PLACE FOR A PUBLIC HEARING PI1PPOSF The purpose of this report is to request that the City Council consider adopting a resolution which would approve the Engineer's Report, declare the intention to levy and collect assessments, and set a date and time for a public hearing in connection with the FY 2012 -2013 Citywide Landscaping and Lighting Maintenance Assessment District. The recommended hearing date is July 11, 2012. • The City has an annual program for the maintenance of landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping, and street trees. It is recommended that we continue providing this program through special assessments. On March 21, 2012 the City Council approved a resolution which authorized initiating the FY 2012 -2013 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and ordered the preparation of the Engineer's Report. The preparation of the Engineer's Report has been completed. The Engineer's Report details the legal mechanism to re- establish the district, summarizes the costs and expenditures of the District, and explains the methodology of distributing the assessments for obtaining the district revenues. Resolution 2012 -021 Approving the LLMD Engineer's Report Page 2 of 4 June 06, 2012 Over the last 19 years, the Engineer's Report has been prepared adhering to the procedures established in the 1972 Landscaping and Lighting Act, and which the City proposes to be continued through Fiscal Year 2012 -2013. As in the previous years, the City must follow the same procedures such as preparation of an Engineer's Report and a public hearing in order to proceed with levying assessments. Submitted for Council's review and approval is the Engineer's Report in accordance with the requirements of Article 4, Part 2, Division 11,551 of the State of California Streets and Highways Code. The assessment rates for FY 2012 -2013 are proposed to remain unchanged. The average residential property (assuming a 60 -foot street frontage width) will have an overall landscaping and lighting assessment of $69.42. The following table shows the FY 2011 -2012 assessments for each zone. The same assessments are proposed for FY 2012 -2013. ASSESSMENT RATES ZONE LANDSCAPE LIGHTING TRAFFIC SIGNALS Residential $0.7513 $0.2809 $7.49 per lot Commercial $0.7513 $0.5547 $11.87 per lot Parcel Map #1164 (14 $25.72 per lot $25.72 per lot $11.87 per lot lots) 1 11 Tract #: 39090, 39635, $18.00 per lot $18.01 per lot $7.49 per lot 40746, 42828, 41956 *Assessment per foot of adjusted frontage. Since 1997, the assessment rates of the Citywide Landscaping and Lighting Assessment District has remained the same. The public hearing is scheduled on Wednesday, July 11 at 7:00 pm, and it represents an opportunity for property owners to comment on the district and the related assessments. The Engineer's Report fully considers the legal requirements resulting from Proposition 218. The City Council has supported staff's recommendation to rely on an exemption of Prop 218 (passed in 1997), which allows the renewal of LLMD assessments so long as the rates are not changed. If the assessment rates are desired changed, then the balloting requirements under that proposition must be fulfilled. The Engineer's Report contains details which are ultimately required in order to submit the assessments to the Los Angeles County Assessor's Office, and which are thereafter incorporated into the property tax rolls. Resolution 2012-021 Approving the LLMD Engineer's Report Page 3 of 4 June 06, 2012 For many years, the LLMD had adequate funds for its existing operations. In recent years, there has been a steady increase in maintenance costs due to the expansion of areas that are landscaped, the addition of new traffic signals and street lights, higher energy and water rates, and the increased cost of materials. In order to keep maintenance costs within district revenues, the City has continued to streamline maintenance operations without which would otherwise result in a significant deficit. Beginning in FY 2007-2008 and over the last four years, the City has been coping with an operating deficit in this fund of over $300,000. For the coming year, unless the City budget contains additional funds for landscaping, a reduction of landscape areas or decrease in the maintenance intensity of landscape operations must be made. That decision may be made as part of the budget approval process. The goal of the LLMD fund in the FY 2012-2013 Budget is to achieve a balance between expenditures and revenues. Over the last several years the city has experienced some revenue increases from the Ad-Valorem component of this fund, however that is not sufficient to fully ameliorate the imbalance caused by increasing maintenance costs. FISCAL IMPACT The following is a summary of revenues and expenditures anticipated for the Landscaping and Lighting Assessment District for FY 2012-2013: FY 2012-13 Projected Expenditures Street Lighting $610,000 ................ ..................... .... .................... ........................................ .......... ...... .................... - .......................... ................. Landscaping $845,000 .... ......................... ........... ............... .......... ................ Traffic Signals $295,000 ............ ................ ........... ................. .......... .......... Total Expendituresi $1,750,000 Resolution 2012-021 Approving the LLMD Engineer's Report Page 4 of 4 June 06, 2012 While the assessment rates have not been increased for over thirteen years, our operating costs have been increasing each year from utility rate increases and from continual expansion of our infrastructure which includes new traffic signals, streetlights, and landscape areas. The new upcoming budget will achieve a balance between district revenues and maintenance costs. However, as directed by the City Council, staff is always open to new ways on improving service delivery and utilizing more cost efficient use of resources. 99MEHAMOOM StaA recommends that the Citv Council waive further reading, read by titip. nniv a�n adopt Resolution 2012-021 en titled, "A RESOLUTION OF THE CITY C 0 Ui�1'6 L THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER' REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANC ASSESSMENT DISTRICT FOR FY .0 THE INTENT TO LE AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR PUBLIC HEARING." ATTACHMENTS 1. Resolution No. 2012-021 2. Engineer's Report dated May 24, 2012 RESOLUTION NO. 2012 -021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and igh Lting Act of 1972° and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District "); and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost c. Diagram of the Maintenance District d. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2012 -2013 for the construction and continued maintenance of certain public facilities within the Resolution No. 2012-021 Page 2 of 2 Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 11, 2012, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest., convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish summary of this Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Edwin "William" Galvez, Director of Public Works / City Engineer City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. PASSED, APPROVED, AND ADOPTED this 6th day of June 2012. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK Resolution No. 2012-021 Page 3 of 3 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2012-021 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 06, 2012 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK . ire -M Prepared for l . Reoo�-------------------------------------1 PartA - Description nf Improvements ............. —.............................. 3 Part B- Estimate of Cost ...................................................................... 4 Part C - AssesomendRoU ............ 5 ongmnmt1e13 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page # CITY OF ! PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ; REPORT L41:4 Z49 1 a The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council of the City of Baldwin Park pursuant to the provisions of Article XIIID, Section 4 of the California Constitution, and the Landscaping and Lighting Act of 1972, Sections 22500 et seq. of the California Streets and Highways Code. The undersigned certifies that he is a Professional Engineer, registered in the State of California. Dated: May 24, 2010 By: C. Steph n ucknam, Jr., P.E R.C.E. No. 20903 Assessment Engineer I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was filed with me on the day of , 2012. City Clerk City of Baldwin Park Los Angeles County, California I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram thereto attached, was approved and confirmed by the City Council of the City of Baldwin Park, California, on the day of , 2012. City Clerk City of Baldwin Park Los Angeles County, California engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 1 FISCAL AR 2012-13 CITY OF BALDWIN REPORT PURSUANT TO THE PROVISIONS OF LANDSCAPING OF SECTION i0 THROUGH #F THE CALIFORNIA •r Pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, and in accordance with the Resolution of Initiation, adopted by the Council of the City of Baldwin Park, State of California, in connection with the proceedings for: CITY OF BALDWIN PARK CITY`J`JIDE L, ,ND SCAPI "N'G AND LIGHTING MA1IIITENAI ICE D I S T RIOT herein after referred to as the "Assessment District ", I, C. Stephen Bucknam, Jr., P.E., the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of six (6) parts as follows: PART A: DESCRIPTION OF IMPROVEMENTS This part describes the improvements in the Assessment District. Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2012 -13, including incidental costs and expenses in connection therewith. This estimate is also on file with the City Engineer. PART C: ASSESSMENT This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District. PART D: METHOD OF APPORTIONMENT OF ASSESSMENT This part describes the method of apportionment of assessments, based upon parcel classification of the land within the Assessment District, in proportion to the estimated benefits to be received. engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 2 PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list ofthe County ofLos Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. This part inourpurates, by reference, the "Assessment Diagrarn~, which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District. This Diagram has been prepared by the Engineer and is on file with the City Engineer. The lines and dimensions of each lot orparcel within the Assessment District are those lines and dimensions shown on the nnopa of the Assessor of the County of Loa Angeles for the year when this Report was prepared. The Assessor'snn�peandneoundaanainoorporoba�bynefonanoeh�noinondrnndopedofthioReport. ongmpmt1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 3 � • • PART : - • The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: a • • FOR THE CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2012 -13 The proposed improvements include the construction, operation, servicing and maintenance of landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public rights -of -way within the Assessment District; including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street and public rights -of -way, including parkways, medians and dedicated easements within the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public streets and public rights -of -way and easements within the boundaries of said Assessment District. Power for the street lights and traffic signals shall be furnished by the Southern California Edison Company or its successors and shall be adequate for the intended purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of California. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file in the office of the City Engineer and are incorporated herein by reference. engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 4 The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2011 -12, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN .,. FY 2012 -13 Budget Estimated Beginning Balance 07/01/2012 $291,500 FY 12 -13 Estimated Revenue Assessment Revenue $910,000 County Ad Valorem Tax $770,000 Penalties, Late Taxes, Earnings $70,00 Total Revenue $1,750,000 FY 12 -13 Projected Expenditures Street Lighting $610,000 Landscaping $845,000 Traffic Signals $295,000 Total Expenditures $1,750,000 FY 12 -13 Operating Reserve / Deficit $0 Projected Balance 06/30/2013 Beginning Fund Balance $291,500 FY 12 -13 Revenues $1,750,000 FY 12 -13 Expenditures $1,750,000 Projected Fund Balance 06/30/2013 $291,500 The 1972 Act requires that a special fund be set -up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. Engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 5 PART C ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as 'Part C - Assessment Roll for City of Baldwin Park, Landscaping and Lighting Maintenance District, Fiscal Year 2012 -13 ", which exhibit is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. Assessments are not levied upon public streets, utility easements, right -of -way, and common areas. engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 6 PART it METHOD OF APPORTIONMENT Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, parks and landscaping. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." "The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the California Streets and Highways Code]." In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Because assessments are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of the California Constitution. The 1972 Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment' rather than a "special tax." ASSESSMENT METHODOLOGY The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties within the District and all parcels benefit from the maintenance of the improvements. The assessment of cost upon each parcel was apportioned in accordance with the estimated benefit received. Traffic signal maintenance costs are assessed throughout the district on a per parcel basis. The criteria for the assessment spread of lighting and landscaping is as follows: Rectangular lots - street frontage 2. Irregular lots - width of lot at setback line - average of front and rear lot line lengths or - street frontage, whichever is most representative of benefit 1 Flag lots - one -half of total footage to each of the two lots 4. Corner lots - the narrowest frontage engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 7 Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2 includes all commercial and industrial parcels that are assessed for street lighting and traffic signal maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping, lighting and traffic signal maintenance. The proposed assessment for Fiscal Year 2012 -13 is derived by apportioning a part of the total cost shown in Part B among the assessable parcels in proportion to the estimated benefits. A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has designated a percentage to be used for lighting and landscape purposes. Description Frontage and Parcel Counts Proposed Assessment Assessment Revenues* Zone 1 & 2 (Street Lighting) 2. Commercial / Industrial 91,927 L.F. $0.5543 / L.F. $ 50,955 1. Residential 649,603 L.F. $0.2809 / L.F. $ 182,474 Zone 3 (Landscaping) All Parcels (excluding Zone 4) 741,530 L.F. $0.7513 / L.F. $ 557,112 Zone 4 (Lights /Landscaping) Tract # 39090, 39635, 40746, 42828, & 41956 160 Lots $36.01 / Lot $ 5,762 Parcel #1164 14 Lots $51.44 /Lot $ 720 Zone 2 (Traffic Signals) Commercial / Industrial (including Parcel #1164) 890 Lots $11.87 /Parcel $ 10,564 Zone 1 & 4 (Traffic Signals) All Parcels 13,758 Lots $7.49 /Lot $ 103,047 Grand Total $ 910,634 The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los Angeles County Auditor - Controller for the inclusion on the 2012 -13 tax roll. engreport1213 Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 8 PART PROPERTY OWNER LIST AND ASSESSMENT ROLL A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Loa Angekae, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. PART F The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or t he ohon of the City Clerk of th� <�KY nf pence| of land within the District to Baldwin Park, and ia hereby made u part hereof byrefrerenne. The lines and dimensions of each lot or paroel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. ongrepmt213 Community Economic Solutions TO: Honorable Mayor and Members of the City Council FROM: Edwin "William" Galvez, Director of Public Works Isi-All 111111191mm�� SUBJECT: RESOLUTION NO. 2012-022 APPROVING THE ENGINEER'S- REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING The purpose of this report is to request that the City Council consider adopting a resolution which would approve the Engineer's Report, declare the intention to levy and collect assessments, and set a date and time for a public hearing in connection with the Citywide Park Maintenance Assessment District for FY 2012-2013. The recommended hearing date is July 11, 2012. -TA T og"" ej The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve as a mechanism for the financing of operations and maintenance associated with the City Parks. It is recommended that the City continue these parks maintenance programs and to fund them through special assessments provided by the PMD. In 1996, the Baldwin Park property owner's approved the formation of a Park Maintenance Assessment District to financially support for these programs, and the PMD's formation was established in conformance with Proposition 218. On March 21, 2012 the City Council approved a resolution which authorized initiating the FY 2012-2013 PMD and ordered the preparation of the Engineer's Report. DISCUSSION The Engineer's Report has been prepared by staff and it provides sufficient details and the legal mechanism to re-establish the district, summarizes the costs and expenditures of the District, and explains the methodology of distributing the assessments. Resolution No. 2012 -022 Approving the PMD Engineer's Report Page 2 of 4 June 06, 2012 The Engineer's Report was prepared in accordance with the requirements of Articles XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of 1972, and Sections 22500 et seq. of the California Streets and Highways Code. Based on State Proposition 218 Guidelines and Procedures, Baldwin Park property owners approved the formation of a Citywide Park Maintenance Assessment District and established assessments thereof beginning in FY 1997 -1998. Under the proposed FY 2012 -2013 PMD, the typical homeowner will be assessed $32.77 for parks maintenance. This amount represents an increase of 65 cents for one year over last year's amount. The adjustment is based on a 2.02% increase in the Consumer Price Index (CPI) which is an allowed escalation in the PMD. The following table outlines the proposed assessment for the Citywide Park Maintenance Assessment District. Since the PMD's inception, the City has annually contributed about $500,000 to balance the annual shortfall of District revenues compared to District costs. In June 2002, the City did not obtain the necessary voter approval to increase the assessment rates to cover the deficit. Consequently, the General Fund has continued to fund the differences between the revenues from the PMD assessments and the actual costs. Over the last few years, however, staff has improved operational efficiencies, and last year's City contribution is estimated to be $196,700. That amount represents the lowest deficit since 2002. ASSESSMENT FACTORS Land Use Description Population / Unit EDU Assessment Rate Single Family Residential 4.06 /unit 1.00 /unit $32.77 /unit Vacant Single Family Residential -- - - - - -- 0.40 /parcel $13.09 /parcel Condominium 3.75 /unit 0.92 /unit $30:1`4 /unit- Multiple Family 4.25 /unit 1.04 /unit $34.07 /unit Mobile Home 2.03 /unit 0.50 /unit $16.38 /unit Non - Residential > 1 acre 4.00 /acre 4.00 /acre $131.04 /acre Non - Residential > .5 - < 1 acre 4.00 /parcel 4.00 /parcel $131.04 /unit Non - Residential < .5 acre 4.00 /parcel 2.00 /parcel $65.55 /parcel Vacant Non - Residential > 1 acre - - - - -- 1.60 /acre $52.42 /acre Vacant Non - Residential >.5 acre - <1 acre - - - - -- 1.60 /parcel $52.42 /parcel Vacant Non - Residential < .5 acre - - - - -- 0.80 /parcel $26.22 /parcel Institutional 1.00 /parcel 1.00 /parcel $52.42 /parcel Vacant Institutional - - - - -- 0.40 /parcel $13.09 /parcel Government > 1 acre 4.00 /arce 1.00 /acre $32.77 /acre Government > .5 acre - < 1 acre 4.00 /parcel 1.00 /parcel $32.77 /parcel Government < .5 acre 4.00 /parcel 0.50 /parcel $16.38 /parcel Exemption - - - - -- 0.00 /parcel $0.00 /parcel Since the PMD's inception, the City has annually contributed about $500,000 to balance the annual shortfall of District revenues compared to District costs. In June 2002, the City did not obtain the necessary voter approval to increase the assessment rates to cover the deficit. Consequently, the General Fund has continued to fund the differences between the revenues from the PMD assessments and the actual costs. Over the last few years, however, staff has improved operational efficiencies, and last year's City contribution is estimated to be $196,700. That amount represents the lowest deficit since 2002. Resolution No. 2012 -022 Approving the PMD Engineer's Report Page 3 of 4 June 06, 2012 However, the steady increase in maintenance costs due to the expansion of landscape areas and facilities in parks, the increase in utility costs for water and electrical power, and the steady rise in labor related expenses have resulted in costs continuing to exceed revenues. The estimated operating deficit between revenues and expenditures for this fund in the coming year will be limited to $190,000. This reduction protects the general fund, and unless the City budget contains additional funds for landscaping, a reduction of landscape areas or a decrease in the maintenance intensity of parks maintenance operations must be made. That decision may be made as part of the budget approval process. If the Engineer's Report receives approval, the next step would be to hold a public hearing, and thereafter the City Council could authorize ordering the assessment through the property tax assessments billed by the County tax collector. FISCAL IMPACT The following table summarizes the District revenue and expenditure status: FY 2012 -2013 Beginning Fund Balance (July 1, 2012 $0 Estimated Revenues Proposed PMD Revenue, FY 2012 -2013 $655,000 City Contribution - General Fund, FY 2012 -2013 $217,000 Total Estimated Funds Available, FY 2012 -2013 $872,000 Projected Expenditures Park Maintenance and Operation $872,000 OH & Transfers In /Out $0 Total Projected Expenditures, FY 2012 -2013 $872,000 Projected Ending Fund Balance (June 30, 2013) $0 The total cost of the District for FY 2012 -2013 is estimated to be $845,000. The City anticipates revenue of $655,000 from the FY 2012 -2013 Citywide Park Maintenance Assessment District. A General Fund transfer of $190,000 is included in the recommended FY 2012 -2013 budget to cover the District shortfall. Resolution No. 2012-022 Approving the PMD Engineer's Report Page 4 of 4 June 06, 2012 Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2012-022 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." -1. Resolution 4 -002 i No. 2010- uz_ 2. Engineer's Report dated May 30, 2012 3. CPI March 2011 to March 2012 FWATMIM RESOLUTION NO. 2012-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District"); and WHEREAS, there now has been presented to this City Council, the Report as required by Division 15 of the Streets and Highways Code and Article XIIID of the State Constitution; and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. SECTION 1. That the above recitals are all true and correct. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost c. Diagram of the Maintenance District d. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. Resolution No. 2012-022 Page 2 of 3 SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2012-2013 for the construction and continued maintenance of certain public facilities within the Citywide Park Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 11, 2012, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation in said City; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Edwin "William" Galvez, Director of Public Works / City Engineer City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. PASSED, APPROVED, AND ADOPTED this 6t" day of June 2012. MANUELLOZANO MAYOR ATTEST: Resolution No. 2012-022 Page 3 of 3 STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2012-022 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 6, 2012 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK I LI19.11NIN 1 6% U-NOW0 P'A,R'K YOU r Edwin "William" Galvez City Engineer Engineer's Report PMD FY 12- 13.doc Subject Page Synopsis............................................................................................ ..............................1 District Financial Summary ................................................................ ..............................1 Boundary........................................................................................... ..............................2 Methodof Assessment ...................................................................... ..............................2 AssessmentRoll ............................................................................... .............................11 Description of Improvements ............................................................ .............................11 CostEstimate ................................................................................... .............................12 Certifications..................................................................................... .............................12 0 0 The purpose of the Park Maintenance Assessment District (PMD) is to generate revenues for the financing of the installation, maintenance, and servicing of parks and recreational improvements, and certain facilities directly in support of such improvements and programs. Based on State Proposition 218 Guidelines and Procedures, Baldwin Park property owners approved the formation of a Citywide Park Maintenance Assessment District (PMD) and established assessments thereof beginning in FY 1997-1998. In June 2002, the City was unable to obtain the necessary voter approval to increase the assessment rates to cover the increased costs of park maintenance. Consequently, the General Fund has been subsidizing the differences between the actual cost and the revenue from the assessment. I his report is pursuant to and in compliance with Articles XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of 1972: Based on this report, the assessment roll is generated wherein each Assessor's Parcel Number in the City of Baldwin Park is identified along with the amount assessed for the Park Maintenance Assessment District, Fiscal Year 2012-2013. The assessment roll forms part of this report, but is not bound herein. For FY 2012-2013, the Citywide Park Maintenance Assessment District is proposed to generate revenue of $650,000 and another $5,000 from delinquent assessments, while the cost of park maintenance is budgeted at $845,000. The difference of $190,000 will be covered by the City's General Fund. The City has made an effort to reduce this program's impact on the General Fund, and over the last several years the city has steadily reduced park maintenance costs. Two years ago, for example, the City's General Fund contribution was $232,000. The General Fund contribution is for general benefits and is not assessed. The proposed FY 2012-2013 assessments are 2.02% higher based on the CPI adjustment as allowed by the PMD during its inception. DISTRICT FINANCIAL SUMMARY FY 2011-2012 Beginning Fund Balance (July 1, 2012) $0 Estimated Resources Proposed PMD Revenue+ Delinquencies, FY 2012-2013 $655,000 City Contribution - General Fund, FY 2012-2013 $217,000 Total Estimated Funds Available, FY 2012-2013 $872,000 Projected Liabilities Park Maintenance and Operation $872,000 OH & Transfers In/Out $0 Total Projected Liabilities, FY 2012-2013 $872,000 Projected Ending Fund Balance (June 30, 2013) $0 a�M x'1 The City of Baldwin Park Citywide Park Maintenance Assessment District includes all parcels of land within the City's corporate boundaries. Reference is made to the Los Angeles County Assessor's maps for a detailed description of the lines and dimensions of all parcels within the District. A map showing the exterior boundaries of the District is on file in the City Engineer's Office and incorporated herein by reference. Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, Division 15 of the State California Streets and High.^rays Code, states that, "the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." As the assessments are levied on the basis of benefit, they are not a tax, and therefore, are not governed by Article XIIIA of the California Constitution. As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles XIIIC and XIIID have been added to the California Constitution and new procedural and approval steps outlined in these Articles apply to new assessment districts and increased assessments. In addition, properties owned by public agencies, such as a city, county, state or the federal government must now be assessed by law unless it can be demonstrated that they receive no special benefit. Specifically, the assessment methodology for the Citywide Park Maintenance Assessment District is required to: • Demonstrate special benefit to assessed parcels over and above the benefits conferred on the public at large: "Special benefit" means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute "special benefit'. " • Separate the general benefits from the special benefits conferred to parcels.. "Only special benefits are assessable, and an agency must separate the general benefits from the special benefits conferred on a parcel." O Determine the special benefit that should be attributed to public agency parcels within the new District boundary: "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit." E The items that may be funded through the new District are defined in the Landscaping and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to include the installation, maintenance and servicing of several types of landscaping and park and recreational improvements and facilities as shown below. However, the new District can only assess for the special benefit that can be shown to be conferred from these improvements to the properties in the District. Inctn1intinn O The installation or planting of landscaping. 0 The installation or construction of statuary, fountains and other ornamental structures and facilities. O The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof innle �rling but not limited to, grading, rlenrin romo%ra! of thereof w�uuu taa o ov uo < < �,��.wing to �, vuo v1 debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. 0 The installation of park or recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage; lights, playground equipment, play courts and public restrooms. O The acquisition of land for park, recreational or open -space purposes. 0 The acquisition of any existing improvement otherwise authorized. Maintenance Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 0 Repair, removal or replacement of all or any part of any improvement. 0 Providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or injury. 0 The removal of trimmings, rubbish, debris and other solid waste. 0 The cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing Servicing means the furnishing of electric current, or energy, or other illuminating agent and water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any improvements. 3 The District assessment is based on land use such that property owners are assessed in proportion to the benefits received. The land uses defined below are descriptive of all parcels expected to exist in the City of Baldwin Park in FY 2012 -2013. In the event there is a question regarding the land use designation of any parcel in the District, the City Engineer will be responsible for administratively assigning one of the land uses listed below. SPECIAL BENEFIT OF PARKS The Open Space Element within the General Plan for the City of Baldwin Park notes that the City is almost completely built out, and open space is limited to existing parks, school grounds, utility rights -of -way, and water channel areas. Within the City, over 530 acres of these properties are designated as open space. Baldwin Park offers five City parks and seventeen school playgrounds for recreation. In 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community Center and Senior Center was built. In 2005, Barnes Park located in the southwest quadrant of the City, was completely renovated and a 3,300 square foot recreation center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility adjacent to City Hall was completely renovated, and the Senior Center underwent a 3,500 square foot expansion to create additional meeting space, restrooms, and reception area. In 2009, new playground equipment was installed in Morgan Park, and in 2010, that same play area was upgraded with recreation water features and public art amenities. 0 TABLE 1 - FY2012 -2013 LAND USE DEFINITIONS Land Use Code Land Use Description SFR Single family residential parcels CONDO Condominium or town home parcels MFR Multiple family residential parcels (2 dwellings or more) MH Mobile homes or Mobile Home Parks NONRES Commercial and industrial parcels INSTITUTION Institutional — Parcels owned by non - profit organizations VACANT Parcels without a building or similar structure - designated for each land use GOVT Parcels owned by a public agency EXE Parcels exempt from the assessment, because they do not benefit from park maintenance (sliver, open space, common area, railroad, or utility easement parcels) SPECIAL BENEFIT OF PARKS The Open Space Element within the General Plan for the City of Baldwin Park notes that the City is almost completely built out, and open space is limited to existing parks, school grounds, utility rights -of -way, and water channel areas. Within the City, over 530 acres of these properties are designated as open space. Baldwin Park offers five City parks and seventeen school playgrounds for recreation. In 1996, Morgan Park underwent a 2.5 -acre expansion, where a new Community Center and Senior Center was built. In 2005, Barnes Park located in the southwest quadrant of the City, was completely renovated and a 3,300 square foot recreation center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility adjacent to City Hall was completely renovated, and the Senior Center underwent a 3,500 square foot expansion to create additional meeting space, restrooms, and reception area. In 2009, new playground equipment was installed in Morgan Park, and in 2010, that same play area was upgraded with recreation water features and public art amenities. 0 Morgan Park offers the most activities of any recreation area in the City, including boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with the other City parks located south and west near the City's periphery. The area north of Los Angeles Street contains six elementary school sites, but no parks. About 60 percent of Baldwin Park's City park area is located south of Ramona Boulevard. Baldwin Park's recreation facilities and parks are vital to the community, especially for the high- density residential developments, which do not provide adequate play areas for their residents. Upon full build -out, it is expected that the City will have a ratio of 3 acres of parks, including school areas, for each 1,000 residents. This ratio is well within the National Recreation and Parks Association recommended standard of 2.5 acres per 1,000 residents. The majority of the City's parkland is under the control of the Baldwin Park Unified School District, with the City controlling 10 percent of the total parkland. Parks and recreational activities are managed by the City of Baldwin Park through a division of the City organization. As such, all parks administration and planning are centralized while recreational activities are conducted on a community - .aide basis to take advantage of existing park facilities. This approach promotes the parks as a system or network to be used on a citywide basis, rather than on a service radius basis which may be more common in other jurisdictions. All of the parks and recreational facilities are equally accessible to all the properties in the District. The maintenance of parks and recreational improvements provide a particular and distinct special benefit to parcels within the District. The presence of well- maintained parks and recreational facilities, which are available for the use, and enjoyment of residents, customers, clients, employees and visitors of the assessed parcels specifically enhance the desirability of parcels within the District. Appropriately maintained parks that are readily accessible to properties within the District would mean that the owners and visitors of assessed parcels may enjoy the benefits of such improvements which are available for use while avoiding the expense of privately installing and maintaining similar improvements. Only the parks summarized in this Report are funded through the District. The other open space areas that contribute to the open space element of the City are funded separately. The location of all the parcels in the District was found to be within 1 3/4 miles of at least one park, and 3/4 mile of at least one recreational facility in the District. Although some properties in the District are within 3/4 mile of more than one park, it was determined that residents cannot use the facilities of more than one park at one time, so the assessment rates are established at a uniform level throughout the District. In addition to providing opportunities for recreational use, the proper maintenance of park and recreational facilities improves the aesthetics of parcels within the District. Proper maintenance of landscaping reduces pollution and noise, provides for open space and the planting of otherwise barren areas, and reduces property- related crimes within the District, especially vandalism, through the removal and abatement of graffiti. 1.7 The U.S. Department of the Interior, National Parks Service, in a publication of June 1984, concluded that, "An investment in parks and recreation helps reduce pollution and noise, makes communities more livable, and increases property value." All of the above benefits contribute to a specific enhancement of the quality of life and property values related to each of the assessable parcels within the District. In addition, the operation and maintenance of the City's parks confers a particular and distinct special benefit upon assessed parcels within the District, as follows: O The proper maintenance of parks and appurtenant facilities specially benefits parcels within the District by improving the physical and visual environment and making the District area more desirable. • Parcels within the District are specially benefited when public infrastructure including parks are in place, safe, clean and well maintained. • The proper maintenance of parks by the District provides increased District -wide attractiveness to prospective buyers. • The desirability of parcels within the District is specifically enhanced by the presence of well- maintained parks which are available for the use and enjoyment of the property owners and the visitors of the assessed parcels. • Having properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements. • The proper maintenance of landscaped parks provides increased attractiveness of the District as a place to live, work and do business. • Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on properties within the District. GENERAL BENEFIT OF PARKS In addition to the special benefits received by the parcels in the District, there are general benefits conferred on the public at large by the maintenance, operation and servicing of park and recreational facilities. Census data and socio- economic characteristics for the City of Baldwin Park would generally indicate a higher than average park usage by local residents. The higher densities and a greater number of persons per household as documented by census data would indicate a higher than average special benefit from the funded park improvements. Additionally, in higher density areas such as the District, the value of the open spaces afforded by parks is at a particular premium. However, parks and recreational facilities are an important part of any thriving community. The general benefit arising from the park and recreational improvements can be measured by examining the usage of the facilities by the public at large. Each park has been examined to determine the average number of registrations received by the Recreation and Community Services Department for individuals or teams from outside of the District boundaries. The percentage of out -of- district registrations to total registrations is used to determine that portion of the park budget related to general versus special benefit. City staff has determined that out -of- District registrations equal approximately 15 percent of all registrations. Thus, 15 percent of the assessment budget will be assigned as general benefit. In addition, the City has elected to contribute an additional amount over and above the 15 percent level in order to maintain assessments at approximately the same amount as in prior years. The formula distributing the special benefits recognizes that properties have different levels of benefit depending upon the typical population associated with the type of land use. The formula considers these differences and attempts to most fairly distribute the special benefit among all residential parcels and lots within the District. Each of the special benefits identified above in "Special Benefit of Parks are considered to benefit each parcel in proportion to the typica! population associated with the parcel's land use as reported by the City of Baldwin Park Planning Division. In order to establish the proportionate share of benefit from any one parcel of land in relation to the total benefit to the District, it is necessary to establish a benchmark to relate one "baseline" parcel to all others. This benchmark is called the Equivalent Dwelling Unit. The District uses a single family residence as the benchmark Equivalent Dwelling Unit. All other land uses, as represented on the County Assessor's master property file, will be compared to the benchmark of the Single Family Residence to gain a comparative Equivalent Dwelling Unit (EDU) based on population data as found in the 1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning Division. Following is a discussion of EDU values for each type of land use within the Assessment District. The EDU values for condominiums, multi - family and mobile homes are based upon a comparison of the average population per household for single - family residences versus the average household population in condominiums, multi - family and mobile homes. The calculation of each EDU value is shown below: For Single Family Residential: Single family population per household 4.06 Single family population per household 4.06 For Condominium Residential: Condo population per household (3.75 / 4.06) For Multi - Family Residential: Multi - family population per household (4.25 / 4.06) 7 = 9.00 EDU's /unit = 0.92 EDU's /unit = 1.04 EDU's /unit For Mobile Home Residential: Mobile Home population per household (2.03 / 4.06) = 0.50 EDU's /unit The EDU values for commercial, office, business and industrial land uses (non- residential) are based on a comparison of the typical single family lot acreage versus the actual size of the non - residential use. Special benefit to non - residential parcels results from the use of recreational facilities by employees and customers, which generally increases in number as the parcel size increases. Therefore, the assessment on non - residential property is based on acres, as opposed to residential parcels which are based on dwelling units. Within the District, the typical single- family parcel size is 8,500 square feet. On average, approximately 20 percent of each acre of residential land is dedicated for streets and other public uses resulting in a net acreage available for the subdivision of approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore, I the single family residence as a base, an acre of non - residential property receives the same number of EDU's as an acre of residential property, that is, 4 EDU per acre. Non - residential lots: 4 lots per acre 1.00 EDU /lot = 4.00 EDU's /acre Furthermore, non - residential parcels more than half an acre and less than an acre is assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels receive. Non - residential parcels below one -half acre are assigned 50 percent of 4.0 EDU's, or 2.0 EDU's per parcel. For Non - Residential ( <.5 acre): 2 lots per half -acre 1.00 EDU /lot = 2.00 EDU's /acre The EDU value for the institutional, church, school, college and day care land uses ( "institutional ") is calculated at one (1) EDU per parcel. This per parcel assessment rather than per acre assessment is in recognition of this land use category's traditionally lower demand for park facilities as indicated by the City's Recreation and Community Services staff. In addition, institutional parcels receive less benefit than other non- residential parcels in the District from the operation, maintenance and servicing of parks in the City for several reasons. Institutional parcels function differently than non- residential parcels in that they: 1) typically operate fewer days in the week, 2) generally have an inconsistent number of people using the facilities daily, and 3) have a less intensive use than the property size alone would indicate because in general, the institutional parcels in the District contain large green areas that function as open space. Therefore, the institutional parcels should be assessed at a lower level than the non- residential parcels, and are assigned 1 EDU per parcel. 0 As a result of the passage of Proposition 218, the assessment methodology for the new Park Maintenance Assessment District has to determine the special benefit attributable to public agency parcels within the new District boundary. Section 4 of the Proposition states, "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit." In comparison to non - residential and institutional parcels, governmental properties also benefit from the proper maintenance of parks, since such parks attract potential customers and employees as shown below. Certain governmental parcels benefit from the District because the proper maintenance, operation, and servicing of parks: • Reduces property - related crimes against properties within the District, especially vandalism, through the abatement of graffiti; • Improves the aesthetics of public parcels through the proper maintenance of landscaping and the planting of otherwise barren areas; • Reduces pollution and noise in surrounding areas throughout the provision of open space; and • Improves the physical and visual environment, which makes the District area a more desirable and attractive place to work and do business. Additionally: • Having properly maintained parks readily accessible to the public properties means that the public agencies may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements; and • Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on public properties within the District. However, governmental parcels receive less benefit than other non - residential parcels in the District from the operation, maintenance and servicing of parks in the City. For instance, a portion of most public properties are used as park and /or recreation areas. This portion of these properties does not benefit from the District improvements because it provides the same use and function that the funded improvements provide. Moreover, governmental properties generally do not benefit from the resale value of their properties. Consequently, the specific benefit of increased property value that is conferred to other properties in the District is not conferred to governmental properties. Therefore, governmental parcels are assessed at one - quarter the rate of non - residential uses. As the size of the parcel increases, the benefit increases, and therefore, the assessment amount will also increase. The special benefit to undeveloped property in the residential, non - residential and institutional land use categories is based on the assumption that such undeveloped P property benefits from the ongoing maintenance of recreational facilities because the facilities would be in good condition and in a state of readiness for when the vacant property is developed. For the purposes of this Engineer's Report, the special benefit to undeveloped property is assigned a value corresponding to 40 percent of the developed property EDU values for the same land use designations. This discounted value recognizes the reduced current value due to the uninhabited nature of the property. Finally, parcels of raw land and homeowner's association common area are assigned an EDU value of zero (0), based on a projection that these parcels are likely never to develop and therefore will receive no benefit from the improvements. Similarly, railroad right -of -way parcels, public utility right -of -way and well site or reservoir site parcels, water rights parcels, and other similar land uses are also assigned an EDU value of 0, because of little or no possibility for residential or non - residential or institutional development and therefore no benefit. The following Table 2 - Assessment Factors sets forth the population per unit as shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as discussed above, and the resulting assessment amount per unit, parcel or acre. TABLE 2 - ASSESSMENT FACTORS Land Use Description Population / Unit EDU Assessment Rate Single Family Residential 4.06 /unit 1.00 /unit $32.77 /unit Vacant Single Family Residential -- - - - - -- 0.40 /parcel $13.09 /parcel Condominium 3.75 /unit 0.92 /unit $30.14 /unit Multiple Family 4.25 /unit 1.04 /unit $34.07 /unit Mobile Home 2.03 /unit 0.50 /unit $16.38 /unit Non - Residential > 1 acre 4.00 /acre 4.00 /acre $131.04 /acre Non - Residential > .5 - < 1 acre 4.00 /parcel 4.00 /parcel $131.04 /unit Non - Residential < .5 acre 4.00 /parcel 2.00 /parcel $65.55 /parcel Vacant Non - Residential > 1 acre - - - - -- 1.60 /acre $52.42 /acre Vacant Non - Residential >.5 acre - <1 acre - - - - -- 1.60 /parcel $52.42 /parcel Vacant Non - Residential < .5 acre - - - - -- 0.80 /parcel $26.22 /parcel Institutional 1.00 /parcel 1.00 /parcel $52.42 /parcel Vacant Institutional - - - - -- 0.40 /parcel $13.09 /parcel Government > 1 acre 4.00 /arce 1.00 /acre $32.77 /acre Government > .5 acre - < 1 acre 4.00 /parcel 1.00 /parcel $32.77 /parcel Government < .5 acre 4.00 /parcel 0.50 /parcel $16.38 /parcel Exemption - - - - -- 0.00 /parcel $0.00 /parcel 10 All parcels within the District benefit from the ongoing operation of the District. Therefore, all parcels assessed in the District receive a proportional share of the administrative costs for the District based on their assessment for park maintenance. THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT Upon approval of a majority vote of the property owners, the Fiscal Year 2012 -2013 Maximum Assessment is the annual assessment shown in the Assessment Roll, on file in the Office of the City Clerk and by this reference incorporated herein. Commencing with Fiscal Year 1997 -1998 and for each year thereafter, the assessment for the District is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the change in the Consumer Price Index ( "CPI "), All Urban Consumers, for the Los Angeles- Anaheim - Riverside Area from March through March of the previous calendar year. Future annual assessments within this limit may be approved by the City Council without additional property owner ratification. These limits may be exceeded only with a majority property owner approval of either: 1) a supplemental assessment; 2) a revision of or supplement to the maximum assessment and /or adjustment formula, or 3) any other methodology amenable to the property owners within the District boundary. TOTAL ASSESSMENT The total assessment for each parcel is the sum of its assessment for park maintenance and engineering and incidentals. ASSESSMENT ROLL Each parcel's Assessor Parcel Number (APN) and total assessment to be levied for Fiscal Year 2012 -2013 is shown on the assessment roll for the District on file in the City Clerk's Office and incorporated herein by reference. Reference is made to the Los Angeles County Assessment roll for further description of the parcels in the District. Plans and Specifications Plans and Specification of the improvements covered by the PMD are available for inspection in the Office of the City engineer. These documents may be inspected by contacting the listed below as designated: Edwin "William" Galvez, Director of Public Works / City Engineer City of Baldwin Park (626) 813 -5255 11 Park Maintenance Maps showing the location of parks within the District, and specifications describing the general nature, location and extent of park maintenance within the District, are on file in the office of the City Clerk and incorporated herein by reference. FY 2012-2013 Beginning Fund Balance (July 1, 2012) $0 Estimated Revenues Proposed PMD Revenue, FY 2012-2013 $655,000 I City Contribution - General Fund, FY 2012 -2013 J $217,000 Total Revenue, FY 2012-2013 $872,000 Total Estimated Funds Available, FY 2012=230130 -3 W(t%QJ7&.,000 Projected Expenditures Park Maintenance and Operation, FY 2012-2013 $872,000 Total Projected Expenditures, FY 2012-2013 $872,000 Projected Ending Fund Balance (June 30, 2013) $0 CERTIFICATIONS The undersigned respectfully submits this Engineer's Report as directed by the City Council of the City of Baldwin Park pursuant to the provisions of Articles XIIIC and XIIID of the California Constitution and the Landscaping and Lighting Act of 1972, and Sections 22500 et seq. of the California Streets and Highways Code. The undersigned certifies that he is a Professional Engineer, registered in the State of California. 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