HomeMy WebLinkAbout2012 09 05NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, SEPTEMBER 5, 2012 at 5:30 p.m. at City Hall — 3rd Floor Conference Room
307, 14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached 'ripn-la.
I )10 OTHER B1 'us S I N E S% S %VKV1 I I - L BE DISCUSSED
Dated: August 30, 2012
Manuel Lozano
Mayor
1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on August 30, 2012.
Alejandra Avila
City Clerk
1 :1.1114 D 1
CITY HALL — 3"dFloor. Conference Room 307
14403 EA S TPA CIFIC AVENUE
BALDWIN A. i • 6
• •60_1
BALDWIN
A-
Manuel Lozano
Susan Rubio
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APA GAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay
interpreter is available for your convenience. un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 5:30 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio and
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sena e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THIE CITY COUNCIL
PLEMA SE NO 7IF Y TrHE CITY CLERK IF YO U REQUIRE THE SER VICES OF AN. INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
_
staff to investigate and/--r schedule matters for consideration at -, future mecting. [G-overm-nent lol-
L �_ -t7,-t '�]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fUar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION
1. PUBLIC EMPLOYMENT APPOINTMENT (GC §54957)
Interim Public Works Director
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8)
Properties:
8437-004-059 8437-004-066
8437-004-060 8437-004-067
8437-004-061 8437-004-068
8437-004-062 8437-004-069
8437-004-063 8437-004-070
8437-004-064 8437-004-959
8437-004-065
Commission Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: Sandy Segal, New Mark Merrill Companies
Under Negotiation: Price and terms of payment
C.. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8)
Properties:
14173 Garvey Avenue, Baldwin Park, CA
Agency Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: Ray Baker, The Lamar Companies
Under Negotiation: Price and terms of payment
4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8)
Properties:
13940 Live Oak Avenue, Baldwin Park, CA
Agency Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: IL.-/Ioug Corcoran, Waste Management
Under Negotiation: Price and terms of payment
5. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and other
representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees;
Police Management Employees; Confidential
Employees; Confidential Management and Baldwin
Park Police Officer's Association; Un-represented
employees; and part-time employees
RECONVENE IN OPEN SESSION
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under
the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board
not less than 24 hours prior to the meeting on August 30, 2012.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2°d Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
I (626) 96v^ -401 1 Ext. 466 or e-mail.rcabaiiero@bai'dwinpark.co
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
I
contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE ll)
0
1.. r
r A
September i
11 PM
14403 '
wi
&aldwin Park, CA 91706
960-4011
L
P - Aq R, K
Manuel Lozano - Mayor
Susan Rubio - Mayor Pro Tern
Marlen Garcia - Council Member
Monica Garcia - Council Member
Ricardo Pacheco - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTAR/OS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, pods hacer /o durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
Cali 001111[x]1
,Any l �ra iv ' r 3 1 ', l T {. y� z .. �� ",r
.s Vi'.. tc i"j'ar
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CITY COUNCIL
REGULAR MEETING — 7:00 PM
0 - 0
Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio
and Mayor Manuel Lozano
This is to announce, as required by Government Code section 54054.13, members of the City
Council are also members of the Board of Directors of the Community Development
Commission, Housing Authority and Finance Authority, which are concurrently- convening with
the City Council this evening and each Council Member is paid an additional stipend of $75 for
attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for
attending the Finance Authority meeting. (NO STIPEND IS PAID IF MEETING IS
CANCELLED)
• Proclamation proclaiming September as First Responder Appreciation Month in the City
of Baldwin Park.
• Proclamation proclaiming Family Day in the City of Baldwin Park celebrated on Monday,
September 24, 2012.
• Plaque presentation to Creative Planet of the Arts for their 10th Year Anniversary.
• Certificate presentation to Juan's Restaurant for their 3rd Annual Fiesta Del Nopal.
• Certificate presentation to Oscar Cristerna Jr. for participating in the 5th Annual Disability
Art Exhibit.
• Presentation by San Gabriel Valley Consortium on Homeless
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite pars hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
City Council Agenda — September 5, 2012 Page 2
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRiGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETS
No se podra tome acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista algOna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dingir personal a investigar y1d fijar asuntos para tomar en
consideraci6nen juntas proximas. [CodigodeGobiemo§54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. ADOPTING RESOLUTION NO. 2012-023, AMENDING THE BASE SALARY FOR RESERVE
POLICE OFFICER
Staff recommends City Council waive further reading, read by title only and adopt Resolution
No. 2012-023 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CI Y OF BALDWIN
PARK AMENDING RESOLUTION NO. 2008-005 AND ADOPTING RESOLUTION NO, 2012-
023, A BASIC SALARY PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK
AMENDING THE BASE SALARY FOR RESERVE POLICE OFFICER."
2. PROPOSED FEE INCREASES FOR CLASSES AND FACILITY RENTALS RESOLUTION NO.
2012-034
It is recommended that the City Council adopt Resolution No. 2012-034 as Resolution of the
City Council of the City of Baldwin Park amending Resolution No. 2012-034.
3. ADOPTION OF ORDINANCE 1354 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK AMENDING SUBSECTION (J) OF SECTION 96.02 OF THE BALDWIN
PARK MUNICIPAL CODE SECTION PERTAINING TO THE USE OF ALCOHOL AT THE
ARTS AND RECREATION CENTER OR THE JULIA MCNEILL SENIOR CENTER.
It is recommended that the City Council introduce the attached Ordinance, and approve the
revised attached policy for facility rental in the Department of Recreation and Community
Services.
4. CONSULTANT SERVICES AGREEMENT: HOUSING ELEMENT UPDATE
Staff recommends that the City Council approve the Consultant Services Agreement with Hogle-
Ireland, Inc. to prepare an update to the City's Housing Element and appropriate $34,970.00 to
Account 235.40.440.51100.00000.2 (Consultant Services) for fiscal year 2012-2013.
5. WARRANTS AND DEMANDS
Staff recommends the City Council ratify the attached Warrants and Demands.
6. CALPERS PUBLIC AGENCY REVIEW
Staff recommends that the City Council receive and file the attached CALPERS Public
Agency Review report and direct staff to continue to work with CALPERS in order to
close any outstanding items.
City Council Agenda — September 5, 2012
Page 3
1 ;3:4 wei :41 0 0
7. CONSIDERATION OF SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG)
AND OTHER MEMBERSHIPS
Staff recommends that the City Council:
1. Evaluate the situation with COG for a few months and if at the end of this period the City
Council is not satisfied with the direction of the COG the City may pull out from the COG.
2. Authorize staff to send a letter to COG Board requesting that the Board resolve the matter
regarding the Executive Director and future structure in an expeditious manner and/or
3. Provide direction as the Council deems appropriate
4. Provide direction on whether to continued membership in the other organizations such as
the ICA.
8. AGREEMENT WITH CENTURY DIVERSIFIED INC. FOR SERVICES AS INTERIM PUBLIC
WORKS DIRECTOR
Staff recommends the City Council provide directions to staff
let*] JA I J4 111,1111 •
Request by Councilmember Ricardo Pacheco for discussion and direction to staff on
the following:
• Send a letter of support to Congresswoman Judy Chu to eliminate Hazing in the
military.
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 30th day of August 2012.
4
Alejandea Avila
City Clerk
City Council Agenda — September 5, 2012 Page 4
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at rcaballero @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — September 5, 2012
-..-
Lili Hadsell, Chief of Police
ITEM -A
Consent Calendar
The purpose of this staff report is to provide information and assess the feasibility of
increasing the hourly pay rate for reserve Police Officers from $8.00 to $18.00. There would
be no City benefits or CalPERS benefits.
Background and Discussion
A Reserve Police Officer is a community member who devotes his or her valuable time and
effort towards creating a safer community. Reserve applicants go through the same rigorous
screening process, with background checks, psychological examinations and oral and written
tests a regular duty Police Officer does. Reserve Police Officers wear the same uniform and
badge that full -time police officers wear
The reserve officers are currently the lowest paid police employees. The increase in pay
would be more comparable to sworn police officer pay, without benefits. Reserve police
officers have similar job functions and risk as full time police officers. Additionally reserve
officers have the same training (920 hours in the Academy and 840 hours in the Field
Training Program), and hiring standards as full time police officers. It is not realistic to expect
an individual to go through this difficult, demanding, and time consuming process to be
compensated at minimum wage. ($8.00) An increase in the pay rate will allow us to retain our
current reserve officers and be more competitive in hiring new ones.
Reserve Police Officers are paid on a per diem basis. They work a minimum of 16 hours a
month. They are not in the CalPERS system nor do they receive any benefits such as health
insurance, or retirement benefits. For the past six (6) years, police department reserve police
officers have been paid $8.00 an hour. This pay rate makes it very difficult to recruit and
retain dedicated, community minded individuals to become Reserve Police Officers. A fully
staffed reserve program can fill in where the department needs them most. That is a good
thing for the department and the community. Having a well- trained, well- rounded and fully
staffed Reserve Officer Program will enable the department to supplement our current staffing
levels, which in turn increases the effectiveness of the police department and can reduce the
amount of overtime utilized.
Staff recommends an increase of the per diem pay from $8.00 an hour to $18.00 to $22.00 an
hour. This would increase the pool of dedicated, experienced and talented individuals we can
recruit from.
Fiscal Impact
The fiscal impact of this increase would be minimal as compared to the benefits described
above.
The base pay for a Police Officer is $74,130 (about 1920 annual hours) without benefits. A
reserve Police Officer can work a maximum of 999 hours @ $18.00, for a total yearly
maximum expenditure of $17,982. T he annual cost of 4 reserve Police officers could still be
less than one full time Police Officer, without the cost of benefits.
Cityr,,.,�,,;� + the s_u.. ten__- � < .
City Council set ii is amended saiai y charge Reserve Police Officers Contained in Resolution
No. 2012 -023.
It is recommended the City Council waive further reading, read by title only and adopt
Resolution No. 2012 -023 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK AMENDING RESOLUTION NO. 2008 -005 AND ADOPTING
RESOLUTION NO. 2012 -023, A BASIC SALARY PLAN FOR THE EMPLOYEES OF THE
CITY OF BALDWIN PARK AMENDING THE BASE SALARY FOR RESERVE POLICE
OFFICER"
ATTACHMENTS
• Resolution No. 2012 -023
N**911MIL9101,11 • 1 1
A A
• A : A
WHEREAS, a Reserve Police Officer is a community member who devotes his or her
valuable time and effort towards creating a safer community; and
WHEREAS, Reserve applicants go through the same rigorous screening process, with
background checks, psychological examinations and oral and written tests a regular duty
poling Officer does. Reserve police officers have similar iok f nctio— an I M 1U Milt-V
J%ju lu huns and ris', as f 11 time
police officers. Additionally reserve officers have the same training, (Academy, Field Training
Program) and hiring standards as full time police officers; and
WHEREAS, the increase in pay would be more comparable to sworn police officer pay,
without benefits; and
WHEREAS, Reserve Police Officers are paid on a per them basis; they work a minimum
of 16 hours a month; they are not in the CalPERS system nor do they receive any benefits
such as health insurance, or retirement benefits; and
WHEREAS, for the past six (6) years, police department reserve police officers have
been paid $8.00 an hour; and
WHEREAS, an increase in the pay rate will allow the City of Baldwin Park Police
Department to retain our current reserve officers and be more competitive in hiring and
retaining new recruits.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
SECTION 1. The City Council supports: 1) a fully staffed reserve program and
recognizes that this program fill in where the Police Department needs them most; 2) having a
well-trained, well-rounded and fully staffed Reserve Officer Program that will enable the Police
Department to supplement its current staffing levels, which in turn will increase the
effectiveness of the Police Department.
SECTION 2. Effective September 5, 2012, the salary range for Reserve Police
Officer classification is hereby the salary range set forth in Section 8 of Exhibit A, attached
hereto.
Resolution No. 2012-023
Page 2
SECTION 3. That the City Clerk shall forward a copy of this resolution to the
Human Resources Department.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
enter in the original book of resolutions on file in the City Clerk's Office.
MANUELLOZANO,
MAYOR
STATE OF CALIFORNIA
f�f-%l lKrr / Q ANGELES
ka%aUN I N1 OF LOS M IN W.:) r- L r-
CITY OF BALDWIN PARK f
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2012-023 was duly and regularly approved and adopted by the City
Council of the City of Baldwin Park at a regular meeting thereof, held on September 5, 2012 by
the following vote:
AYES: MEMBER:
NOES: MEMBER
ABSTAIN: MEMBER
ALEJANDRA AVILA,
CITY CLERK
Resolution No. 2012-023
Page 3
EXHIBIT "A"
SECTION 8. PART-TIME/TEMPORARY EMPLOYEES (Amendments noted in
highlightedlbold text)
TITLE
EFFECTIVE: JANUARY 8, 2012 *Apply California Minimum Wage Requirements
Cashier
$8.00
City Service Worker*
$ 8.00 — 50.00
Crossing Guard
$8.00
Lifeguard
$9.25
Lifeguard/Water Safety Instructor
$9.50
Head Lifeguard
$10.75
Interns
$10.00 — 20.00
Police Cadet
$9.75
Police Reserve Officer
$18.00 - 22.00
Pool Manager
$12.50
Recreation Leader 1
$8.00
Recreation Leader 11
$8.00
Recreation Leader 111
$8.21
Recreation Leader IV
$9.26
Student Intern
$8.00
Youth Employment Participant
$8.00
Temporary/Seasonal Worker
$ 8.00 — 50.00
*The foregoing classification of City Service Worker is established to provide for part-time
employment to meet specialized needs. The Human Resources Department will establish the
exact salary within the foregoing range based on the labor market for the position, as
necessary.
It
B_ALW_D-R--- IN_
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ITEM NO.
�.
*
September 5s 2012
Proposed Fee Increases for and Facility Rental--
Resolution 2012-34
The' pl Irpose of this report iC to recommend the City Coisnc�l approve an increase on
fees for selected classes and programs within the Department of Recreation and
Community Services.
� a, - •
Instructional and Specialty Classes are a valuable resource for the general public to
engage in new and exciting learning opportunities at a reasonable cost. Adult and
youth classes are offered in a variety of areas all aimed at provide educational, social
and recreational opportunities for the community.
The courses offered by the Department received a nominal $3 increase in 2011. As the
department continues to review and revamp programs and services, a second wave of
fee increases are being proposed. Due to depleted revenues throughout the City, the
Department has evaluated the cost of each course and assessed the need for fee
increases in various classes and programs.
The percentage increase is reflective of surveying multiple cities in the San Gabriel
Valley and still maintaining competitive fees in Baldwin Park. New fees proposed
represent fees that are in the average range for surrounding communities.
DISCUSSION:
The Department of Recreation and Community Services is proposing to increase fees
for the classes listed in Attachment A. The proposed fee increase consists small
percentage, however would assist the Department generate additional revenue while
passing on a nominal increase to the residents.
Not all classes and programs are recommended for fee increase, as the list excludes
senior programs and existing free services. The Department also continues to promote
the Recreation Subsidy program, which allows qualifying participants an opportunity to
significantly reduce the cost of most recreation classes and programs.
As a reaction to the increased interest in rental of the hall at the Family Service Center,
a $20 per hour increase has been proposed for the hall. The proposed increase in fee
rental at the Family Service Center is comparable to that of the Senior Center and Arts
and Recreation Center (ARC) based on square footage and maximum occupancy. The
Family Service Center Hall includes access to a kitchen, designating it as a highlight for
rental opportunities. All other facilities within the City remain at the existing fees for
rentals. The fees will continue to be monitored by staff and re-evaluated each year in
comparison with surrounding cities facilities and hall rentals.
If the City Council chooses to implement these fee increases, it is necessary to do so
by Resolution. Resolution No. 2012-34 is included for that purpose.
There is no negative fiscal impact on the City. The increase in fees has the potential to
increase revenues for the Department of Recreation and Community Services.
In -
Y
Revenue ritzmar trued from fees will be re-evalua mid— -ar and adiusted
— 0— .-. ate
accordingly.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2012-34 a Resolution of
the City Council of the City of Baldwin Park amending Resolution No. 2012-34.
Attachment A: List of Proposed Fee Increases
Attachment B: Resolution 2012-34
Swim Lessons
Program
Description
Current Fees
Proposed Fees
increase
%
Residents
Non-
IResidents
I
Residents lResidents
Non-
Swim Lessons
Children
$35
$50'
$65
Adults
$45
$65
Recreational
Youth
$4.00'
35 %'
Swimming
0 — 17 years
$1.00
$2.00,
Adults
18 years+
$180
18 — 54 years
$1.50
$3.00'
Boxing
Senior Citizens
55 years +
$0.50
$1.50'
Weight
Monthly
$12
$16
Room
8 - 17 years
$10
$13
Annual
8 - 17 years
$90
8 - 17 years
$90
$126j
$40
$58
16 %'
$45
$65
0 %;
$1.00 _
$2.00
0 %'
$2.00'
$4.00'
35 %'
$0.50
$1.50
0 %'
$12' $16
$100 $150
16%
Monthly
18 years+
$20'
$30
$23
$35
Annual
18 years+
$180
$300
$180
$300
Boxing
Monthly
Program
8 - 17 years
$10
$13
$12
$16
Annual
8 - 17 years
$90
$126;
$100'
$150
Monthly
18 years+
$20
$30
$23
$35
Annual
18 years+
$180'
$300'
$200
$300
NAENFAC1Lt"f�,'
Aquatic Center
1 - 20 people
$63 /hr
$94 /hr'
$63 /hr
$94 /hr
21 — 50 people
$89 /hr
$176/hr'
$89 /hr
$176/hr
51 — 100 people
$116/hr
$242/hr
$116/hr
$242/hr
101 — 150 people
$168/hr
$297/hr',
$168/hr
$297/h
DEPOSIT
Basketball Gym
100 or less
$53 /hr
$99 /hr'
$53 /hr
$99 /hr
101 or more
$74 /hr'!
$132/hr
$74 /hr
$132/hr
DEPOSIT
$150'
$150
$150
$150
Amphitheater
Amphitheater
$74 /hr'
$99 /hr
$74 /hr
$99/hr
Lights
$32 /hr
$55 /hr
$32 /hr
$55 /hr
Security Guard
$25 /hr'
$25 /hr
$25 /hr
$25 /hr
DEPOSIT
$300
$300'
$300
$300
Community Center
Game Room
$42 /hr
$77 /hr'
$42 /hr
$77 /hr
DEPOSIT
$100'
$100
$100
$100
Dance Studio
$26 /hr'
$46 /hr
$26 /hr
$46 /hr
* *Meeting Rm- Single
$26 /hr
$46 /hr
- $26 /hr
$46 /hr
* *Meeting Rm- Double
$47 /hr
$99 /hr
$47 /hr
$99/hr
Morgan Park
Picnic Shelter (1 -40)
$53
$55
$53
$55
Picnic Shelter (41 -80)
$84
$88'
$84
$88
Athletic Field
$53'
$99'
$53
$99
16%
Lights
$32
$55
$32L
$55
Senior Center
Celebration Hall
(100 or less)
$110 /hr
$143/hr
$110 /hr
$1!43/hr
Celebration Hall
(101 or more)
$142/hr
$182/hr
$142/hr
$182/hr'
Security Guard
$25 /hr'
$25 /hr
$25 /hr
$25 /hr
DEPOSIT
$300'
$300
$300
$300
* *Single Meeting Rooms
(Adobe East/West,
Avocado)
$26 /hr
$50 /hr
$26 /hr
$50 /hr'
* *Double Meeting Rooms
(Adobe East & West)
$47 /hr
$99 /hr
$47 /hr
$99 /hr
Outdoor Patio Area
$30 /hr
$30 /hr
DEPOSIT
$150
$150
$150
$150
Arts & Recreation Center
Celebration Hall
42%
(100 or less)
$110 /hr
$143/hr
$110/hr
$143/hr
Celebration Hall
(100 or more)
$142/hr
$182/hr
$142/hr
$182/hr'
Security Guard
$25 /hr
$25 /hr
$25 /hr
$25 /hr
DEPOSIT
$500'
$500
$500
$500
* *Multipurpose Room
$47 /hr
$72 /hr'
$47 /hr
$72 /hr'
DEPOSIT
$150'
$150
$150`
$150
Executive Board Room
$47 /hr
$72 /hr'
$47 /hr
$72 /hr
DEPOSIT
$200
$200'
$200
$200
Dance Studio
$26 /hr
$46 /hr'
$26 /hr
$46 /hr
DEPOSIT
$150 "'!
$150'
$150
$150
Amphitheater
$74 /hr
$99 /hr'
$74 /hr
$99 /hr'
Security Guard
$25 /hr
$25 /hr
$25 /hr
$25 /hr'
DEPOSIT
$300
$300
$300
$300''
Family Service Center
Hall
$47 /hr
$99 /hr
$67 /hr
$1'40 /hr
DEPOSIT
$150
$150
$150
$150
* *Meeting Room
$26 /hr
$46 /hr'
$26 /hr
$46 /hr
DEPOSIT
$150'
$150'
$150`
$150
Barnes Park
Family Recreation Center
* *Meeting Room
$26 /hr
$46 /hr
$26 /hr
_$46 /hr
DEPOSIT
$150
$150'
$1'50'
$150
Game Room
$21 /hr
$55 /hr'
$21 /hr
$55 /hr
DEPOSIT
$100'
$100'
$100
$100
Picnic Shelter
$50k
$50
$50
$50'
DEPOSIT
$100!
$100'
$100
$100'
Athletic Field
$53 /hr
$99 /hr:
$53 /hr
$99 /hr
Lights
$32 /hr
$55 /hr
$32 /hr
$55 /hr
DEPOSIT
$150'
$150'1
$150
$150
Teen Center
* *Meeting Room
$26 /hr
$46 /hr'
$26 /hr
$46 /hr
DEPOSIT
$1501
$150'
$150'
$150
Game Room
$42 /hr''
$77 /hr'
$42 /hr
$77 /hr
Rock Wall
$16/hr i
$16 /hr `
$16 /hr
$16 /hr
DEPOSIT
$100
$1001
$100
$100
Hilda L. Solis Park
Picnic Shelter
$84'
$88'
$84
$88
DEPOSIT
$100'
$100'
$100
$100`'
Walnut Creek Nature Park
Gazebo
$42 /hr'
$66 /hr''
$42 /hr
$66 /hr
DEPOSIT
$150'
$150''
$150
$150
Syhre Park
Athletic Field
$53 /hr
$99 /hr'
$53 /hr
$99 /hr'
Lights
$32 /hr,
$55 /hr
$32 /hr
$55 /hr''
DEPOSIT
$150'
$150',
$150
$150`
Equipment
TV/VCR
$25
$25'
$25
$25
P.A. System _
$25
$25'
$25
$25
Slide Projector
$15
$15'
$15
$15
Screen
$15'
$15'
$15
$15
Podium
$10'
$10
$10
$10
Inflatable /Mechanical Ride
$20 /day
$20 /day
$20 /day
$20 /day
Decorating / Set Up Fee
$45
$45 !
Processing Fee
(Per Application)
$20
$20
TOTAL
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING RESOLUTION NO. 2011-014
SETTING FEES FOR ISSUANCE, PROCESSING AND
FILING OF VARIOUS CITY SERVICES AND PERMITS IN
THE CITY, SPECIFICALLY THOSE RELATING TO
COMMUNITY CENTER/RECREATION FEES
WHEREAS, Resolution No. 2011-014 generally sets forth the costs for the
issuing, processing and filing of various City services and permits; and
WHEREAS, the City Council desires to revise the fee schedules relating to
Community Center/Recreation fees set forth in Resolution No. 2011-014; and
OIAI� CI-\I IKIf- Q A It r-%l A III K I
% _ r\r\
-r'\/ OF PARK
N VV TLJC® THE \CITY %.JUiM%aIL OF TIFIUE: (31 1 1 ot UVV IN
DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That the cost of issuing, processing, and obtaining the use of City
services and facilities for the Community Center/Recreation Department shall be in
accordance with the attached Schedule of Fees and Charges, attached hereto and
incorporated herein as "Attachment A."
SECTION 2. That the fee schedules set forth in "Attachment A" hereto shall
supersede those fee schedules provided in Resolution No. 2011-14 relating to
Community Center/Recreation fees.
SECTION 5. That the fees, charges and fines established by this resolution shall
become effective October 1, 2012.
SECTION 6. That the City Clerk shall certify as to the adoption of the Resolution
and shall cause the same to be processed in the manner required by law.
APPROVED AND ADOPTED this 5th day of September 2012.
Li �
W A 1,, 0 A 0
I MNAE
NTATWIIVL•150��
Resolution 2012-034
Page 2
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK I
1, Alejandra Avila, City Clerk of the City of Baldwin Park, California do hereby
certify that the foregoing Resolution, being Resolution No. 2012-034 has been duly
signed by the Mayor and attested by the City Clerk, all at a regular meeting of the
Baldwin Park City Council, held September 5, 2012, and that same was approved and
adopted by the following vote to wit:
V P.01 -
A
I – — COUNCILMEMBERIS.-
FAI .016'
1
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
ADOPTION DINANCE 1354 AN ORDINANCE OF THE CIT
COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SUBSECTIO
(J) OF SECTION 96.02 OF THE BALDWIN PARK MUNICIPAL COD
SECTION PERTAINING TO THE USE OF ALCOHOL AT THE ARTS AN
RECREATION CENTER OR THE JULIA MCNEILL SENIOR CENTERI
The purpose of this report is to revise Ordinance No. 1354 Amendment to Title IX General
Provisions, Chapter 96, Public Parks, of the Baldwin Park Municipal Code Regulating and
Permitting the Use of Public Park Facilities.
With the grand opening of the Arts and Recreation Center (ARC) in 2007, new
opportunities opened up to generate additional revenue from facility rentals. At their
October 3, 2007 meeting, the City Council approved Ordinance 1304 to allow the serving
of alcohol at the Arts and Recreation Center. Since 2007, the number of facility rentals
increased at the ARC because patrons were able to serve alcohol at their events. The
ARC has hosted numerous weddings, quinceaneras, baptisms, and birthday parties with
much success and no problems with any of the rentals have occurred with the serving of
alcohol. Staff is requesting from City Council approval to allow the consumption of alcohol
at the Julia McNeill Senior Center.
Despite an economic downturn, there continues to be a demand for facility rentals at the
ARC and the Julia McNeill Senior Center. However, the Celebration Hall at the Julia
McNeill Senior Center is not booked as frequently as the ARC. While patrons prefer the
larger accommodations of up to 200 people at the Senior Center (versus 150 people at the
ARC), the Senior Center Celebration Hall does not permit alcohol, thus the Celebration
Hall is underused during the weekends. If the Julia McNeill Senior Center is approved to
serve alcohol, additional revenue will be generated through reservations for wedding
receptions, quinceaneras or other celebrations, which generally serve alcohol. Permitting
alcohol for facility rentals is common practice that has existed throughout other Southern
California cities.
Additionally, the Senior Center regularly hosts dances and special holiday celebrations for
the seniors. Anytime there is an event with alcohol, the seniors need to move their event to
the Arts and Recreation or use another location. By providing a second venue to serve
alcohol in the City, the seniors can remain at the Senior Center to have their events, which
provides an opportunity to streamline programs and activities.
As the City continues to seek new funding sources, having a second hall which allows
alcohol, will create a new revenue source for the Department. With the success at the Arts
and Recreation "'enter, staff feels it would be appropriate to extend alcohol consumption
a lul I Center, IL
at the Senior Center by incorporating the strict guidelines used at the ARC. To ensure the
safety of the public, staff has carefully analyzed issues that could potentially occur when
alcohol is present. Through this review, staff has developed zero tolerance procedures to
make certain order is maintained at all times. Additionally, alcohol will not be allowed
outdoors, staff offices, or the Cesar Chavez Amphitheatre. However, the Director will have
the discretion to permit alcohol throughout the entire facility if the entire building has been
rented and it will be closed to the general public. For all events, a staff member will be
nr qtant durinn the event. Thi= priman/ 1 1ser of the Wilihin r cnr%nzih1,A for nnwinrl all
F 'e--..- ...Z' _ _y be . es.o. isible
costs associated with securing an unarmed security guard when alcohol will be present. In
addition, staff will require the number of contracted security guards and amount of a
security deposit depending on the size of the group. Security will monitor guests to assure
no underage drinking is occurring and will have the authority to suspend the party and
inform the primary user their security deposit will be forfeited.
FISCAL IMPACT
There is no negative fiscal impact on the City. The change in the municipal code has the
potential to increase revenues for the Department of Recreation and Community Services.
Additional revenue generated will be re-evaluated at mid-year and adjusted accordingly.
RECOMMENDATION
It is recommended that the City Council introduce the attached ordinance, and approve the
revised attached policy for facility rental in the Department of Recreation and Community
Services.
Attachment:
1) ORDINANCE NO. 1354, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING SUBSECTION (J) OF SECTION 96.02 OF THE
BALDWIN PARK MUNICIPAL CODE SECTION PERTAINING TO THE USE OF
ALCOHOL AT THE ARTS AND RECREATION CENTER OR THE JULIA MCNEILL
SENIOR CENTER.
C- —3 ML-1 i It Wa LN Cox
Section 1. Subsection (J) of Section 96.02 of the Baldwin Park Municipal
Code is hereby amended ended to read as follows:
(J) Alcoholic beverages. No person shall enter, be, or remain
in any public park while consuming any alcoholic beverages.
Notwithstanding the foregoing, this subsection (J) shall not apply to
any person over the age of twenty one (21) attending a function at
the Arts and Recreation Center or Julia McNeill Senior Center if the
prior consent of the Director of Recreation and Community Services
to the consumption of alcohol at such function has been obtained.
Section 2. The City Clerk shall certify to the adoption of this ordinance and shall
cause a copy of the same to be published in a manner prescribed by law.
Manuel Lozano, Mayor
STATE OF CALIFORRIA
COUNTY OF LOS ANGELES ss.
CITY OF
1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was introduced at a regular meeting of the City
Council held on 2012, and was adopted by the City Council at
its regular meeting held on 2012, by the following vote of
the Council:
11 1.-% r- r, - !1!!11
I
IF E MINUE0. UUU Nu LIVIvi BIS."
ABSENT: COUNCILMEMBERS:
FWAI .60.2 1F.A1 WL �VIOIIAIIOJ I a MA 10 kyj Ia.] am
Alejandra Avila
City Clerk
STAFF REPORT
A
TX#
TO: Honorable Mayor and Members of the City Council
• T.-TWAK11M
This report requests City Council approval of a Professional Services Contrac)
Agreement with Hogle-Ireland, Inc. to update the City's Housing Element of the General
Plan for the 2013-2021 Planning Period and to prepare the associated environmental
documentation.
Consultant Services Agreement
Housing Element Update
September 5, 2012
Paqe 2
HOUSING f ALLOCATIONS BY INC•' '• •
INCOME CATEGORY
NUMBER OF UNITS
Very Low
142
Low
83
Moderate
90
Above Moderate
242
TOTAL UNITS
557
®+M
The RFP to prepare an update to the City's Housing Element for the 2013 -2021
Planning Period was e- mailed to five (5) consultants on June 11, 2012 and posted on
the Citv's website. Two (2) firms responded affirmatively by the due date of July 2,
2012, Casteneda & Associates and Hogle- Ireland, Inc. The proposals were reviewed
by the staff in the various divisions of the Community Development and Housing
Department and two (2) City Planners from outside the City (Irwindale and Covina).
TABLE #2
COST COMPARISON OF
HOUSING ELEMENT UPDATE CONSULTANTS
CONSULTING
FIRM
COST
NOTES
Does not entirely include:
Casteneda &
$28,360.00
1) Administrative Duties for CEQA
Associates
2) Meetings /conference calls with HCD
3 CEQA Preparation
Hogle- Ireland,
$34,970.00
Cost includes all of the above.
Inc.
Although Casteneda & Associates submitted a lower cost proposal to prepare the
Housing Element Update, a closer look at the proposal and discussion with a
Consultant's reference indicated that Planning Staff would be required to field phone
calls and negotiate with the State Department of Housing and Community Development
(approximate cost $2000) and have a significant role is the CEQA documentation
(approximate cost $3000) /circulation (approximate cost $1000) for the updated Housing
Element. These are items that Hogle- Ireland, Inc. has build into their proposal.
Furthermore, as a result of the impending staffing reductions in the Planning Division,
there will be no staff available to work on these items.
Based on a thorough review of the proposals, including the consultants' prior work
experience, references, and the amount of work that staff would be required to do it is
staff's recommendation that the contract be awarded to Hogle- Ireland, Inc. Hogle-
C:\Amy\AMY \WORD \Reports\Council Reports\Contract Housing Element 2012.doc
Consultant Services Agreement
Housing Element Update
September 5.%O12
Paqa3
Ireland, Inc. has extensive experience in preparing housing elements and the T'ice
President; Laura Stetson, AICP and Project Manager, Genevieve Sharrow have
significant experience with the City of Baldwin Park on prior projects. Additionally, there
would be little work other than contract management that Planning Staff would have to
do for the Housing Element Update.
Staff is requesting an appropriation from 'the General Plan Fee for FY 12_ 13 in the
amount of $34,970.00 to account #235.40.440.51100.00000.2 (Consultant Services) for
the update of the City's Housing Element for the 2013-2021 planning period.
Staff recommends that the City Council approve the Consultant Services Agreement
with Hogle-Ireland, Inc. to prepare an update to the City's Housing Element and
appropriate $34,970.00 to Account 235.40.440.51100.00000.2 (Consultant Services)
for fiscal year 2012-2013.
-Exhibit "A" — Proposal from Casteneda & Associates
-Exhibit "B" — Proposal from Hogle-Ireland, Inc.
-Exhibit "C" -- Contract Agreement
PREPARED BY: Amy L. Harbin, AICP, City Plan64Q---
CA)ouumemeund GettimJsxwCaatagnola.8ALuvv|wpxnw\Loca|Settingo\Tompnrary Internet Filenx}uK151VCon mn Housing
Element 2012.uoc
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7: A on 49�1 I
Submitted to:
Amy L. Harbin, AICP
City Planner
City of Baldwin Park
14403 E. Pacific Avenue, 2nd Floor
Baldwin Park, CA 91706
Submitted by:
Castaheda & Associates
3638 University Avenue
Suite 203
Riverside, CA 92501
July 2, 2012
July 2.2D12
Amy L Harbin, AJCF`
City Planner
City of Baldwin Park
o
14403 E. Pacific Avenue, 2 nF|OD[
Baldwin Park, CA 91708
Re: Response toHousing Element Update RFP
Dear Ms. Harbin:
We are pleased to submit our p[UpOem1 to prep@[e the City's 2014-2021 Housing Element
Update. Our firm has the @bi|Uv and desire to meet the requirements Of the Request for
Proposal. VVe have extensive experience working for several cities in Los Angeles County.
Our p[DpOGG| iDC|ud8S the information requested by the RFp including Project Approach, SCOpe
of Work, Schedule, COS1 PnJpVa8|. Project Te8no' Sample Projects and Ref8F8DC8S.
We would like to note that | have experience not only in the preparation of housing elements but
also have helped to produce and rehabilitate affordable housing while serving as Executive
Director for Western Developments for Affordable Housing, Inc. Also, Jean Laurin-Lawrence
had her own planning consulting practice. Two p8[SOOS on the current H{|D review staff (one 3
Manager) worked for Jean when she had her own firm. She maintains contact with these former
staff members. Jean also has o wealth of experience pertaining to the financing and
development of affordable housing. This experience is demonstrated in her resume.
Thank you for the opportunity tO submit our proposal for preparation Ofthe 2014-2021 Housing
Element Update.
Sincerely,
Ralph Castafiecla, Jr.
3638 University Avenue
Suite 203
Riverside, CA 92501
909.336.7479 (fax)
A A
A Harbin,
Planner City
City of
14403 E. Pacific Avenue, 2ndFloor
Baldwin Park, •
• • •' • ♦ Associate
3638 University Avenu
Suite 203 1-
I
il
FA
3'
4.
5.
��c�n�of\M�ork --_—_----_.--._---..--2
---�- - _--'-----.-_.._--------------.-----
Phase 1-COOrdn8tk]nvvith HCD ................... _................... .....................................................
�
Phase 2-UmdGte Sites Inventory and Analysis ............. _ ......... ............. .............. ..................
3
Phase 3-HOUGOg Program Outline, ................ ......... ..__................. ................ ......................
4
Phase 4-P OOOfTeChOkcalGtUdie9_._.._..__.______.__________________6
WorkTask 1-P[Og[8Ss Report ......... ......................................... ............ ..............
—O
Work Task 2-HOUSiDg Needs Assessment -------- __--------- -------------- -------------------
------
Work Task 3-An@ly�i�Of(��vSnnn��nt�|{�OnSt��intS_______._________._____8
Work Task 4-Ana\ySiS of Non-Governmental Constraints. ---------- ___ ---------- ____9
Phase 5-Pub|ic Participation and Consultation ................ ......... .............................. ___1O
Ph8SeO-8�rm�DCheck0nd[>[��Hou��Og��kB[O�O�___________..___..________�D
Phase 7-HCO R8view, Revised Draft Housing Element and HCO Review Ofthe
Revised Draft
____..____.______.___________._-----.------'----------.12
Phase 8-Pub|icHearing Draft Housing Element and Public Hearings ............. ................
12
Schedmle........................................ _ ........ _ ........... ............. .......... ..................... ............... 13
Cost Proposal ...... _......... __....
Qualifications and Experience
a. Roles of Project Manager and Key Personnel ................. ................
b. Resumes ............................ ................................
6' Similar Projects ___..___________._.______._.._-------._'
/. Refemances_..___._______.___.-..—..---....
At1achn,emtA-Hmuming Element Data Sources ...................................... ......
Attachment B-Pmb|io Consultation Program .............. ..................................
List of Tables
14
15
15
__..18
18
19
__..21
24
1 City of Baldwin Park Share of Regional Housing Needs January 1.2014—
September3O.2O21 ........................... .......... ............... ..... ___ ...................................... ...... 3
2 City of Baldwin Park Housing Element Update-2014-2021 Housing Program Outline
List of Specific Programs by Program Category .__...._.._____ ........................................
3 City of Baldwin Park Housing Element Update Schedule ..... .......................................... _.13
4 City Vf Baldwin Park Housing Element Cost Proposal ................................. ...................... 14
5 Hourly Breakdown, ..................................................... .... ................ ...................................... 15
Attachment A-List of Tables
1 City of Baldwin Park Housing Element Update: 2014-2021 Data Sources for Existing
Housing Needs Assessment------------------------------ - - - - -- ......... ........ ...................... _ .................. 21
2 City of Baldwin Park Housing Element Update: 2014-2021 Data Sources for
Special Housing Needs Assessment ....... * -------------------- * ------------------------------------------------------- 22
3 City of Baldwin Park Housing Element Update: 2014-2021 Data Sources for
Fair Housing Protected Group Analysis.__ .- - ....................................... ........ ................ ... 23
Attachment B-List of Tables
City of Baldwin Park Housing Element Update: 2014-2021 Special Housing Needs
CITY OF BALDWIN PARK HOUSING ELEMENT PROPOSAL
During the past decade (2000 - 2010), Baldwin Park's housing stock increased by 306 housing
units. However, the City was one of 34 cities located in Los Angeles County that experienced a
population decrease. The population decline was caused by an increase in vacant dwellings
and by a decrease in the average household size. The production of new housing units could be
stymied by the City's built -out character and southern California's weak economy and slow
housing recovery. If the City were able to add by 2021 the same number of housing units as it
did in the past decade, more than 98% of the future housing stock would already exist in 2012.
That points out the importance of conserving the existing housing stock and transforming renter -
occupied single - family homes to home ownership units.
Although the City's home ownership rate declined slightly between 2000 and 2010, it remained
higher that of Los Angeles County and the State and a little less than that of the natsor°a.
However, the home ownership rates of the Hispanic and Black households were less than the
citywide rate.
The goal for the 2014 -2021 cycle is to have an updated Housing Element certified by HCD no
later than October 2013. Prior to that date, the goal is to receive a letter from HCD that states
the "draft element will comply with the State housing element law (Article 10.6 of the
Government Code) when adopted and submitted to the Department, pursuant to Government
Code Section 65585(8)." Because HCD has never found the first draft of an element in full
compliance with the law, we are planning for submittal of a Draft and Revised Draft to HCD.
However, we will do everything possible to expedite the review periods.
Our approach is to involve HCD at the beginning of the element preparation process. The first
step will be to learn from HCD what the Department expects in terms of updates of elements
that have been recently certified.
The second step will be to request that HCD review the update of the Sites Inventory and
Analysis. The purpose of this step is to obtain a preliminary indication that the City has
demonstrated there are sufficient sites to accommodate its share of the regional housing need
for the January 1, 2014 to September 30, 2021 planning period. This step assumes that the City
will have all steps necessary to demonstrate sufficient housing capacity to accommodate the
2006 -2014 RHNA.
Early in the process rather than at the end, we suggest that staff and consultant meet to discuss
a Housing Program Outline. The purpose is to evaluate how the 19 individual programs
described in the current Housing Element address the program categories mandated by State
law. Some programs may be discontinued while others may be carried forward into the new
planning period. The objectives for some programs probably should be reduced because of
CDBG funding cutbacks, severe HOME cutbacks, and the loss of the monies in the Low and
Moderate Income Housing Set - Aside. We also can describe to the City staff programs adopted
by other communities that may contribute to addressing Baldwin Park's housing needs.
The next step in our approach is to complete four Technical Studies:
➢ Progress Report
Housing Needs Assessment
Analysis of Non - Governmental Constraints
y Analysis of Governmental Constraints
The Progress Report will be prepared early in the process. The reason for this emphasis is so
City staff and consultant can obtain an early indication of the success of the programs
incorporated in the current Housing Element. To the extent possible, we will report on actions
taken since the start of the current housing element planning period - January 1, 2008 - as well
as housing constructed since January 1, 2006.
Three tables in Attachment A describe in detail the Housing Needs Assessment data sources.
The analysis of non - governmental constraints will be updated to reflect current and projected
housing market conditions. We will gather information on existing rental costs, vacancies and
additional market information through a survey of Baldwin Park's larger apartment communities.
Additeonally, we will present current information on the Sai@S prices based on the past few
calendar �io�rc� of n(l :enL mn e 1 4. <..o ...M KAp �'+ .d: L
valendo: yc�:� v: Data Quick, ffiG .a�.�9a1e3 prices and IYiLS ?ales price f..Fi.�E %lli�t %elPl `v.
A qualitative needs assessment will be obtained through interviews with the organizations
described in Phase 5 — Public Participation and Consultation.
The analysis of governmental constraints will be updated based on actions taken by the City to
remove or ameliorate identified constraints.
Public participation, as described later in the Scope of Work, will contribute to the development
of the Draft Housing Element and also play a part during the review of the draft and final
elements.
We will coordinate with HCD in order to develop an effective response to each of the review
comments /written findings on the Draft. We plan for transmittal of a Revised Draft that includes
all responses to HCD comments.
Phase 1 — Coordination with HCD
Phase 1 will establish a clear understanding of what HCD expects in terms of the City's Housing
Element Update. Our current understanding is that given HCD staff cutbacks and the large
number of draft housing elements that they will need to review, the Department prefers a
succinct presentation of the element.
While all element components need to be addressed, emphasis may need to be placed on a
realistic appraisal of potential resources, which also can guide the setting of objectives and
individual housing programs to meet those objectives.
With respect to a governmental constraints analysis, the State law does not impose new
requirements for the 2014 -2021 planning period. Because of this, it may be possible to
streamline the governmental constraints analysis. For example, a checklist could be developed
that lists the Government Code requirements together with references to how specific sections
of the Zoning Code and Building Code comply with those requirements.
2
CITY OF BALDWIN PARK HOUSING ELEMENT PROPOSAL
Likewise, if the City conducted a comprehensive public participation program for the previous
element, a similar effort may not be warranted because the project is an update of an element
that has yet to be certified by HCD.
We will contact HCD to obtain additional guidance on the best manner to present the element
update so that while it is succinct it addresses all requirements in sufficient detail.
This Phase identifies the sites that will accommodate the City's share of the regional housing
need. The Draft RHNA is scheduled for SCAG approval on October 6, 2012 and HCD approval
in � early December 2012. HCD staff has indicated to us that the Department will review Draft
Housing Elements submitted before final approval of the RHNA. Table 1 below shows that the
draft RHNA for the 2014 -2021 period allocates 557 housing units to Baldwin Park.
Table 1
City of Baldwin Park
Share of Regional Needs
January 1, 20September
Income
Group
Number
Percent
Extremely Low
71
12.7%
Very Low
71
12.7%
Low
83
14.9%
Moderate
90
16.2%
Above Moderate
242
43.5%
Total:
557
100.0%
Source: Southern California Association of Governments, Draft
Regional Housing Needs Allocation Plan
Phase 2 involves updating the sites inventory and analysis contained in the current element.
The update will specifically consider the status of the sites identified in the adopted Housing
Element. Each site will be listed in terms of how it accommodates the needs of one of three
income groups:
Lower Income (225 housing units)
Moderate Income (90 housing units)
v Above Moderate Income (242 housing units)
A key purpose of Phase 2 is to ensure that sites identified in the 2014 -2021 Draft Housing
Element accommodate the City's share of the regional housing need. The 2008 -2014 adopted
Housing Element relies on the Mixed Use sites to accommodate the balance of the housing
need for lower income households.
KI
It is very important that the 2014-2021 Draft Housing Element —when submitted to HCD —
demonstrate sufficient sites to accommodate Baldwin Park's share of the regional housing need
for the 2014'2021 period. If there is e short-fall of sites at the beginning of the new planning
period, then HCD will require the City to comply with Government Code Section 65583.2(h) and
(i). This Section requires nlU|df8Dli|y Uses by right, [OininOW[D densities and specific development
standards.
It also will be important to describe the most probable development status of each site as of
January 1.2O14,
The Housing Element Law requires a "program" to address the following statutory mandates:
�
Identify ~ Actions to Make Sites Available bo Accommodate the City's Share of the
Regional Housing Need [GOve0ment Code Section 55583(c)/1\l
Assist in the OeVe|OprOert of Adequate Housing to Meet the Needs of Extremely
Loxv, Very Low-, Low- and Moderate |ODDDl8 Households [Government Code
Section 65583(c)(2)]
Address end. Where Appropriate and Legally Posaib|e, Remove Governmental
Constraints to the Maintenance, |mnprVvornan[ and Development of Housing
[Government Code Section 85583/c\(3)l
Conserve and |rnpnova the Condition of the Existing G800h of Affordable Housing
[Government Code Section 65583/c\(4)l
Promote Housing Opportunities for All Persons Regardless ofRace, Fle|igion, Sax,
K8mhtm| Stmtug, Anceotry, National Ohgin, Familial Status, or Disability [Government
Code Section O5583(o)(5)l
Preserve Assisted Housing at Risk of Conversion to Market Rate Housing
[Government Code Section 85583/o\/O\l
Phase 3 will be completed in close coordination with City staff. The purpose of this Phase ieto
identify oaMv in the development of the Housing Element, the existing programs that satisfy the
requirements of the State law as well as those may be proposed in the Housing Element. We
will complete m review of the following:
�
Current Housing Program
�+
Housing Element Progress Reports
Planning Commission and City Council implementation actions
As we are completing this review, we will identify —based on ourexperience — otherprograms
that City may want to consider in order toaddress the requirements listed above.
After we have completed this review, we will organize the individual programs according to the
six statutory mandates listed above. Table 2 ahovva how the individual programs will be
organized in accordance with the six mandated program categories.
112
Table 2
City of Baldwin Park
Housing ...
Housing Program
List of Specific Programs by • • ram Catego
Program Category
Specific Program
Category 1 — Identify Housing Sites to
Accommodate the City's Share of the
Regional Housing Need
1.
2.
Category 2 — Assist in the Development
of Lower Income and Moderate Income
Housing
3.
4.
5.
6.
7.
Category 3 — Remove Governmental
Constraints to the Maintenance,
Improvement and Development of
Housing
8.
9.
10.
11.
Category 4 — Conserve and Improve
Existing Stock of Affordable Housing
12.
Category 5 — Promote Housing
Opportunities for All Persons
13.
14.
Category 6 — Preserve Assisted
Housing at Risk of Conversion to
Market Rate Housing
15.
16.
Category 7 — Promote Energy
Conservation*
17.
18.
Category 8 — Addressing Climate
Change
19.
20.
*Note: Because HCD insists that energy conservation opportunities be accompanied by a "program,"
we have added a seventh category.
HCD has stated:
The update of the housing element provides an important opportunity to evaluate and
adopt programs and strategies benefiting both housing supply and affordability, and
energy and climate objectives. Many local governments are setting out to become
models of sustainable development, implementing policies that not only benefit the
climate, but improve their communities in various ways.
The housing element update can provide an effective mechanism to adopt new efficient
land -use strategies such as infill, mixed -use, or downtown revitalization. It can also
provide a vehicle for local governments to adopt housing and land -use strategies to
address climate change and the reduction of green house gas emissions.
A
The City may want ho consider adding on optional program category to address climate change.
HCD has compiled exarnohao of actions and programs addressing climate change that can be
incorporated in an element update. We also note that the City was awarded a Sustainable
CornrnuniUao Planning Grant to develop o Sustainable Community E|ennanL
We suggest a meeting with City staff to discuss the specific individual programs described in the
current Housing Bement. At this stage of the Scope of Work, the purpose of the Housing
Program Outline and meeting isto identify —
�^
Programs that should beretained
Programs that should be eliminated because they already have been accomplished
Programs that should have reduced objectives because offundingcutbacks
Programs that can be implemented concurrently with the Housing Element Update
I he scope of and objectives set for some ofthe programs may need tobgto re-considered
because oz1 COBG and HOME funding cutbackS, dissolution of the Redevelopment Agency, |8dt
of competitive position of the City for some prOg;90a (Section 202). and |aCh Of enough Staff
time to implement the programs.
The preliminary decisions made onthe Housing Program Outline will be continuously revisited
as the remaining Phases are completed and the Draft Housing Element is being prepared.
Phase 4_Preparation of Technical Studies
Phase 4 involves the completion of the following:
Progress Report
Housing Needs Assessment
Analysis of Non-Governmental Constraints
)+
Analysis of Governmental Constraints
In the elements we have pnepaned. HCD usually makes oornnnanta only with regard to the
Governmental Constraints Analysis. However, the City probably already has token steps to
remove or ameliorate the governmental constraints described in the element for the current
planning period.
Work Task i_Progress Report
This Work Task will produce a report on the progress that the City of has made in implementing
the adopted Housing Element. Such an eva/uation. HCD augQesto, should focus on the
following:
"Effectiveness of the element' (Section 85588(e)(2)\: A comparison of the actual
naau|to of the earlier element with its goa|m, obiectives, policies and programs. The
results should be quantified where possible (o.g., rehobi|itation), but may be
qualitative where necessary (e.g.' mitigation of constraints).
M
y "Progress in implementation" (Section 65583(a)(3): An analysis of the significant
differences between what was projected or planned in the earlier element and what
was achieved.
v "Appropriateness of goals, objectives and policies" (Section 65588(x)(1)): A
description of how the goals, objectives, policies and programs of the updated
element incorporate what has been learned from the results of the prior element.
The Progress Report will be based primarily on input received at the Housing Program Outline
meeting and a review of the Annual Housing Element Progress Reports and CAPERs.
Work Task 2 — Housing deeds Assessment
We will prepare an updated analysis for the housing need categories identified in the Housing
Element Law:
Existing housing needs
Special housing needs
Projected housing needs
Senior housing needs will be of paramount importance. During the past decade (2000- 2010),
the City's senior population grew by 42 %.
In preparation for the 2014 -2021 planning period, we have completed research on data sources
for the housing needs assessment. We have identified the most current and reliable data
sources and have already prepared sample tables for each of the existing and special needs
categories. A summary is presented below:
➢ Table 1 in Attachment A lists the data sources that will be consulted during the
preparation of the existing housing needs assessment.
= Table 2 lists the data sources that will be used in the completion of the special
housing needs assessment.
Table 3 lists the data sources that will be used to complete the analysis of the fair
housing protected groups.
By way of explanation, Section 65583(c)(5) requires that an element's housing program:
"Promote housing opportunities for all persons regardless of race, religion, sex, marital
status, ancestry, national origin, color, familial status, or disability."
HCD has stated:
Fair housing laws make it illegal to discriminate against any person because of race,
color, religion, sex, disability, familial status, national origin, ancestry, marital status,
sexual orientation, source of income and age in the rental or sale, financing, advertising,
appraisal, provision of real estate brokerage services, etc., and land -use practices.
Government Code Section 65008 also expressly prohibits localities from discriminating
M
against residential development or emergency shelters if the intended occupants are
low- income or if the development is subsidized.
In the housing element, a local equal housing opportunity program must provide a
means for the resolution of local housing discrimination complaints and should include a
program to disseminate fair housing information and information about resources
throughout the community. The local program must involve the dissemination of
information on fair housing laws, and provide for referrals to appropriate investigative or
enforcement agencies. Where appropriate, communities should distribute fair housing
information in languages other than English. Sites for display of fair housing information
include buses, community and senior centers, local social service offices, and other
public locations including civic centers or county administrative offices.
Table 3 in Attachment A indicates the data sources that will be used to compile information on
the fair housing protected groups listed in the first quoted paragraph. Additionally, as part of the
public consultation program, we will collect data on housing discrimination complaints.
HCD has recently published its most recent guidance in Updating the Housing Element m-
Planning for California's Future 2010. The new HCD guidance indicates that housing elements
must comply with the provisions of SIB 812 (Ashburn) 2010 which requires an analysis of the
needs of persons with developmental disabilities. HCD summarizes this new requirement as
follows:
Requires the analysis of the disabled to include an evaluation of the special housing
needs of persons with developmental disabilities. The analysis should include a
quantification of the number of persons with developmental disabilities, an analysis of
the housing need, and a discussion of resources.
"Developmental disability" means a disability that originates before an individual attains
age 18 years, continues, or can be expected to continue, indefinitely, and constitutes a
substantial disability for that individual. This includes mental retardation, cerebral palsy,
epilepsy, and autism. - Section 4512 of the Welfare and Institutions Code
We have considerable experience in assessing the needs of the developmentally disabled.
Castaheda & Associates is the housing consultant to Mentally and Educationally Retarded
Citizens, Inc. (MERCI), a non - profit 501(c)(3) organization serving the needs of developmentally
disabled persons for more than 55 years. We helped MERCI acquire RDA and HOME funds for
an SRO housing development that will be a home for six developmentally disabled adults.
We also have reviewed HCD's technical assistance paper that describes that an element
update should include in the analysis of the needs of developmentally disabled persons.
Work Task 3 — Analysis of Governmental Constraints
This Task will update the analysis of governmental constraints described in the current Housing
Element. The adopted element identified few constraints. However, there are examples of
certain Zoning Code provisions could be clarified.
E
# ..10 .E
Although the 2008 -2014 Housing Element states that the City has a reasonable accommodation
procedure, we could not easily find it in the Municipal Code or Zoning Code. The Federal
Department of Justice and HUD have explained:
Local governments are encouraged to provide mechanisms for requesting reasonable
accommodations that operate promptly and efficiently, without imposing significant costs
or delays. The local government should also make efforts to insure that the availability
of such mechanisms is well known within the community.
The City could consider posting a reasonable accommodation application on its website. It also
could make a brochure describing the procedure available at the Community Development
Department counter, as recommended in the current element.
The City may also consider describing in the element update the reasonable accommodation
procedure adopted by the Baldwin Park Housing Authority.
Another example pertains to residential care facilities. The R -1 Zone states that such facilities
are subject to a CUP and strict development standards. However, the Zoning Code definitions
state that certain residential care facilities are permitted by right. This could be clarified by
stating that residential care facilities licensed pursuant to Health and Safety Code Section 1508
are permitted uses in the R -1 Zone.
Constraints on housing for disabled people are of keen interest to HCD. As previously noted,
constraints on housing for developmentally disabled persons must be addressed in the Housing
Element Update.
Work Task 4 — Analysis of Non - Governmental Constraints
The non - governmental constraints analysis will be updated based on data resources such as:
Land Costs: MLS listings for land located in Baldwin Park
Construction Costs: Building Valuation Tables, interviews with the City's Building
Official, Saylor Publications, and California State Board of Equalization„ Assessor's
Handbook Section 531, Residential Building Costs
➢ Financing Availability: 2011 HMDA data (released in September 2012), current
interest rates and loan underwriting criteria
➢ Median Sales Prices and Sales Price Distribution by Housing Type: California
Association of Realtors, DataQuick, and Multiple Listing Service (MLS) listings
➢ Monthly Apartment Rents: rental survey of larger apartment buildings. This update
would provide benchmark data for all apartments as well as on a building -by- building
basis
We have prepared sample tables based on the above data sources. The sample tables include
land costs, per square foot residential construction costs, interest rates, and financing
availability based on Home Mortgage Disclosure Act (HMDA) data. HMDA data will be used to
9
track the race, ethnicity and income Ofhouseholds interested i7purchasing homes located in
Baldwin Park bv neighborhood Or census tract.
Public participation is e requirement of the
undertaken by the City for the current planning
Housing Element Update. Given the effort
�
Resident survey posted on the City's vvaboite
�
Posting Housing Element information on the City's vvaboite
�
Outreach through letters informing individual advocacy groups of the City's Housing
Element Update and requesting input by way qfaquestionnaire
�
Community Meeting
�
Planning Commission and City Council Public Hearings
|OnPdprtODbt@in information th8t will COnthbUteto2qU8|it@tiwe neeris assessment and pO8qib|e
p[Dg[3OlS, the public consultation pnJo83s will include interviews with organizations that can
provide valuable input to the development of the Housing Element Update. In preparation for
this housing element cycle, we have completed research onthe public consultation program, as
�
Table 1 in Attachment B lists the organizations that will be interviewed as part of the
�
Table 2 in Attachment G] lists the agencies that will be contacted with regard to fair
housing protected groups.
The public consultation effort will include interviews of nonprofit housing developers such as
TELACU and Thomas Safran & Associates. The purpose of the interviews will be:
� To obtain written support for the sites identified as acuornrnododnQ the regional
share lower income housing need
�+
Input on the potential financial nesounceo— in addition to kovv income housing tax
credits - that the City and nonprofit developers should pursue
� Ideas on the City's contributions toward the development of affordable housing
Phase 6—Screencheck and Draft Housing Element
A Soreanoheoh Housing Element will be submitted for Staff review and comment by October
2012. However, some components of the Work Tasks — such as the Housing Needs
Assessment and Sites Inventory and Analysis — will be submitted to the Project K8anagerbefona
the 8creenoheck is completed. The Goreencheck Housing Element will be comprised of the
�� Introduction
CITY OF BALDWIN PARK HOUSING ELEMENT PROPOSAL
Housing Program (needs summary; goals, policies and objectives; and specific
programs)
Technical Appendix A — Housing Element Implementation Progress Report
r Technical Appendix B — Housing Needs Assessment
Technical Appendix C — Sites Inventory and Analysis
Technical Appendix D — Non- Governmental Constraints Analysis
Technical Appendix B — Governmental Constraints Analysis
Fallowing Staff input, a Preliminary Draft Housing Element will be prepared. The Preliminary
Draft may be presented to the public at a Community Meeting. After that meeting, the
Transmittal Draft will be completed and submitted to HCD. The target date to complete the
Transmittal Draft is November 2012.
As previously mentioned, the heart of the Housing Element is the "Housing Program" (Section
2) which is organized according to the six mandatory program categories. Because of HCD
insistence that energy conservation opportunities must be accompanied by a "program ", we can
add a seventh category. For each program category_ , we will prepare:
Housing Need Summary (the reader will be referred to Technical Appendices for
detailed information)
➢ Housing Goals, Policies, Objectives
✓ Goals
✓ Policies
✓ Objectives
➢ Specific Housing Programs
✓ Program Description
✓ Quantified Objective
✓ Agency Responsible
✓ City's Role in Program Implementation
✓ Funding
✓ Timeline for Implementation
✓ Beneficial Impacts
We have found that this format provides an easily understood road map and quickly conveys
what the City will do to address all of the Housing Element Law requirements.
Early in the process we will prepare a preliminary draft of this Phase based on the current
Housing Element. This preliminary draft will provide insights on whether the goals and policies
and even objectives stated in the current element should be retained or revised.
SB 375 added the following requirements:
A program which sets forth a schedule of actions during the planning period, each with
a timeline for implementation, which may recognize that certain programs are
11
ongoing, such that there will be beneficial impacts of the programs within the planning
period...."
We have included a Timeline and Beneficial Impacts in the description of each individual
program. Failure to adhere to timelines and to produce beneficial impacts is a basis for a law
suit. Therefore, it is very important that what is described in the Housing Program can actually
be accomplished during the planning period.
Phase 7 — HCD Review, Draft Housing Element and Draft
Phase 7 will probably be completed over a 5 -month period (November 2012 thru March 2013).
The Draft Housing Element will be transmitted to HCD, which will commence the 60 -day review
period. HCD then will submit its written findings /comments. Upon receipt of the HCD written
fie •dings /comments, we will prepare responses to each comment. Usually, the process we
employ Is to summarize each HCD comment that requires an action (the City must, the City
should, etc). We then develop a brief description of how the City could respond to each HCD
comment. The brief descriptions are then reviewed with City staff in order to decide on nature of
the detailed response.
The detailed responses agreed to between consultant and staff will then be included the
Revised Draft Housing Element which will be transmitted to HCD. HCD will then commence a
second 60 -day review period. At the end of that period, HCD also will have written
findings /comments. We, and the staff, will work with the HCD reviewer to address the few
remaining comments.
It is important to note that HCD has never approved a housing element based on its first
submittal.
Phase 8 — Public Hearing Draft Housing Element and Public Hearings
The Public Hearing Draft Housing Element will be completed based on the HCD written findings
on the Revised Draft Housing Element. The Public Hearing Draft Housing Element will be
completed in close coordination with City staff. This Phase includes the Public Hearings before
the Planning Commission and City Council, adoption of the Final Housing Element, and
transmittal to HCD of the adopted Housing Element.
Phase 9 — CEQA Documentation
This Task involves the completion of the Initial Study and Negative Declaration. As the Housing
Element is a policy document and the housing sites identified in the element will be consistent
with the Land Use Element and other regulations, no new impacts are likely to result from
adoption of the 2014 -2021 Housing Element. This Task includes a project description, summary
of the Housing Element, completion of the environmental checklist form, and an explanation of
the findings for each environmental factor.
The CEQA documentation will be modeled after the documents prepared for the April 2011 City
Council public hearing on the Housing Element.
W
The schedule for completion of the Housing Element Update is described in Table 3. The
schedule includes two submittals to HCD, which means that at about 5 months are expended on
review by that Department and preparation of responses to written findings and comments.
Table 3
City of Baldwin Park
Proposed Phases and WorkTasks
Proposed Schedule
Phase 1 Coordination with HCD
Early August 2012 to September 2012
Phase 2 Update Sites Inventory and Analysis August to September 2012
Phase 3 Housing Program Outline August 2012
I
Phase 4 Preparation of Technical Studies
Task 1 Progress Report
August 2012 to September 2012
Task 2 Housing Needs Assessment
August 2012 to September 2012
Task 3 Analysis of Governmental Constraints
August 2012 to September 2012
Task 4 Analysis of Non - Governmental Constraints
August 2012 to September 2012
Phase 5 Public Participation and Consultation
August 2012 to October 2012
Phase 6 Screencheck and Draft Housing Element
October 2012
Phase 7 HCD Review, Revised Draft, and HCD
Review of Revised Draft
November 2012 thru March 2013
Phase 8 Public Hearing Draft Housing Element
and Public Hearings
April 2013 to June 2013
HCD has stated to us that they will review a draft housing element prior to approval of the Final
RHNA by HCD which is expected to happen on December 3, 2012. SCAG approval of the Final
RHNA is projected to occur on October 6, 2012.
During the course of the Housing Element Update, we will submit monthly reports to the City's
Project Manager. Monthly reports will be submitted between August and November 2012 and
after the transmittal by HCD of its review comments.
As we complete the Scope of Work, we will limit the amount of time that the staff needs to
devote to the project. The following represent what we believe are essential contributions of
staff to the project:
Provide input to the consultant at a Kick -Off meeting
r At the Kick -Off meeting provide an overview of the history of the 2008 -2014 Housing
Element
Provide access to all documents relevant to the Housing Element Update
➢ Review and provide comments on interim products such as the Housing Needs
Assessment and Sites Inventory and Analysis
➢ Review and provide comments on all drafts of the element
13
Review with consultant all responses to HCD comments and provide input on
consultant recommendations on draft responses to the comments
➢ Participate in about three to five meetings with the consultant
Additional contributions that may be discussed at the Kick -Off meeting
We can complete the Housing Element Update for an estimated fee of $28,360. The estimated
fee is itemized in Table 4 by Phase. The Cost Proposal and the Schedule may be subject to
revision due to the HCD written findings on the adopted Housing Element. The due date for
written findings is August 7, 2012. If the written findings are positive, it may be possible to
streamline the update and lower the costs.
TabI
City of •
Phase 1: Coordination with HCD
$1,080.00
Phase 2: Update the Sites Inventory and Analysis
$2,580.00
Phase 3: Housing Program Outline
$1,500.00
Phase 4: Preparation of Technical Studies
$8,380.00
Phase 5: Public Participation and Consultation
$2,520.00
Phase 6: Screencheck and Draft Housing Element
$2,910.00
Phase 7: HCD Review, Revised Draft, HCD Review of Revision
$2,880.00
Phase 8: Public Hearing Draft and Public Hearings
$2,520.00
Phase 9: CEQA Documentation
$1,74000
Other Costs: Reproduction
$1,00000
Other Costs: Mapping, Photographs
$750.00
Other Costs: Mileage, Postage, FedEx
$500.00
Total Not to Exceed
$28,360.00
Table 5 on the next page provides an estimated hourly breakdown. The estimated hours per
person and hourly rates are listed below:
Ralph Castaneda, Jr.
168 hrs @ $90 /hr
= $15,120
A Dr. Gayk
14 hrs @ $75 /hr
= $1,050
r Ralph- Patrick Castaneda
62 hrs @ $60 /hr
= $3,720
Jean Laurin
58 hrs @ $90 /hr
= $5,220
➢ Barbara Vasquez
20 hrs @ $50 /hr
= $1,000
Invoices will be submitted monthly at the beginning of each month. Each invoice will itemize the
number of hours expended by each person by Phase and Task.
14
J!
!Illmilif • • • !1111 11111111 • " •
Ralph Castaneda, Jr. is familiar with all facets of housing element preparation including
working with the State Department of Housing and Urban Development. He will be the principal
in charge of the project and will be involved in all phases of research, analysis, program
strategies and development of responses to HCD comments. Ralph and Jean Laurin - Lawrence
will be the persons responsible for working with the staff throughout the process of housing
element preparation. They also will participate in meetings with the Planning Commission and
City Council.
Jean Laurin - Lawrence will update the Analysis of Governmental Constraints. This involves an
in -depth review of the Zoning Code, development standards, and permit and processing
procedures. Typically, the key issues are parking, density, minimum housing unit sizes, and
provisions for a variety of housing types. She also will help to develop housing program
strategies and identify affordable housing finance resources.
Dr. Gayk will be involved in the analysis of housing, population, and employment data.
Additionally, he will process and analyze the 2011 Home Mortgage Disclosure Act (HMDA) data
which is used to respond to the issue of the "availability of financing." The research completed
by Dr. Gayk will be incorporated in the Housing Needs Assessment and Non - Governmental
Constraints Analysis.
1s
Ralph
Dr.
Ralph -
Castaneda
Bill
Patrick
Jean
Barbara
Total
Phase
Jr.
Gayk
Castaneda
Laurin
Vasquez
Hours
Phase 1: Coordination with HCD
4
0
0
8
0
12
Phase 2: Update the Sites
Inventory and Analysis
10
0
28
0
0
38
Phase 3: Housing Program Outline
10
0
4
4
0
18
Phase : Preparation of Technical
Studies
48
12
24
8
20
112
Phase 5: Public Participation and
Consultation
16
0
0
12
0
28 I
Phase 6: Screencheck and Draft
i
Housing Element
16
2
1'
0
34
Phase 7: HCD Review, Revised
Draft, HCD Review of Revision
24
0
U
8
0
32
Phase 8: Public Hearing Draft and
Public Hearings
24
0
0
4
0
28
Phase 9: CEQA Documentation
16
0
2
2
0
20
Total 168 14 62 58 20 322
!Illmilif • • • !1111 11111111 • " •
Ralph Castaneda, Jr. is familiar with all facets of housing element preparation including
working with the State Department of Housing and Urban Development. He will be the principal
in charge of the project and will be involved in all phases of research, analysis, program
strategies and development of responses to HCD comments. Ralph and Jean Laurin - Lawrence
will be the persons responsible for working with the staff throughout the process of housing
element preparation. They also will participate in meetings with the Planning Commission and
City Council.
Jean Laurin - Lawrence will update the Analysis of Governmental Constraints. This involves an
in -depth review of the Zoning Code, development standards, and permit and processing
procedures. Typically, the key issues are parking, density, minimum housing unit sizes, and
provisions for a variety of housing types. She also will help to develop housing program
strategies and identify affordable housing finance resources.
Dr. Gayk will be involved in the analysis of housing, population, and employment data.
Additionally, he will process and analyze the 2011 Home Mortgage Disclosure Act (HMDA) data
which is used to respond to the issue of the "availability of financing." The research completed
by Dr. Gayk will be incorporated in the Housing Needs Assessment and Non - Governmental
Constraints Analysis.
1s
Ralph P. Castafieda will be involved in the construction and tabulation of data tables required
of the Housing Needs Assessment and the Analysis of Non-Governmental Constraints. The
data sources will include, but not be limited, b] the American Community Survey, 2010 Census,
2011 and 2012 State Department ofFinance (OC}F) population and housing egdnlatea. State
Employment Development Department (EDC)). 8C/\G, [)etaQuiok sales activity for calendar
years 2D0O-2O11 and other similar data sources.
Barbara Vasquez will conduct interviews of Baldwin Park's larger apartment oornp|exeo,
churches and other house of worship, and social service agencies addressing special needs
populations.
K4c CaatRheda graduated from California State University at Fullerton with a bachelor's degree
in Political S[j��n hO|d� l��3dg� in ~�'ond [�0i�O�| planning ���d � oOtha university
of California Berkeley. Kr. Cmotaheda Dhoo been on the staff ofthe Ventura County Planning Oeparƒment' [range County Planning epmrtnent , and the Administrative [Mice of the County
of Orange.
|n addition fo his planning and housing experience, Mr. Ceotohada also has extensive nonprofit
housing experience. He served as the Executive Director of Western Developments for
Affordable Housing, Inc. for a three-year period. During his tenure with Western De Developments
the nonprofit completed the acquisition and rehabilitation of three affordable rental 'oueing
developments. Western Developments also was the original nonprofit sponsor of the City of
Avm/on'o 37-unit affordable housing deve|opmant, which is o |ovx income housing tax credit
project. The project deve|opervvagThomae8afron&Aasociatee.
While with kN»a8ynn DevekoonnentS. Ralph also was responsible for the rehabilitation of OO HUD
RE{J homes located in several southern California cities such aoCompton, Escondido, South
Central LA, Huwthorne, Rowland Heighto, Pomona, Ontohm, B|oomin0ton, Ria|to, Los Ange|eo,
Riverside and San Bernardino.
He has been an invited speaker to housing conferences such as the Building Industry
Association, "Partnerships with Nonprofits," and National /oe000tioO of Housing an
Redevelopment Offioia|o. "Affordable Housing Partnerships with Nonprofits".
Jean Laurin-Lawrence
Me. Laurin-Lawrence holds a B.S. degree in Public Services Administration from the University
of Redlands and an M.S. degree in Pub|ic/�drnin/stnabon/Eoononnica from the University of 8a'
Francisco. K8a. Laurin-Lawrence has been on the planning staff ofthe County of Gen Be' andino
and the County ofMonterey.
Her public sector consulting assignments have ino|uded, but not been |innbed, to the pnsoaraiml
of Housing Elements, Consolidated Plans, Analysis of Impediments to Fair Housing Choice,
redevelopment implementation p/ans, affordable housing monitoring pn}gn3nns, and
development of annual inspection and recertification programs.
W
Ms. Laurin - Lawrence also has helped affordable housing developers to participate in virtually
every housing financing and regulation program of the last 20 years. These include Low
Income Housing Tax Credits, Redevelopment 20% Set - Aside, California Housing Finance
Agency, Community Development Block Grants, HOME (entitlement and State Program),
BEGIN, Rural Housing Service, Mortgage Revenue Bonds, Multifamily Housing Bonds, Fannie
Mae, and Community Reinvestment Act Programs.
Ms. Laurin - Lawrence has been working with cities to develop and implement their
homeownership and housing rehabilitation programs. Jean has assisted local jurisdictions to
identify the scope and intent of first -time homebuyer programs, to coordinate with local lenders
and housing support professionals to leverage limited funding, and to administer and monitor
the programs.
Another area of expertise for Ms. Laurin - Lawrence is in the preparation and implementation of
relocation plans. These activities are important as local jurisdictions look to the preservation
and rehabilitation of structures for residential uses.
: W .. --
Dr. William F. Gayk holds a B.A. and M.A. in Sociology from California State University,
Hayward and a Ph.D. in Sociology from the University of California, Riverside. He recently held
the position of Research Director of the Riverside County Center for Demographic Research.
His public sector experience includes, but is not limited, to:
➢ Chief County Demographer, County of Riverside
Manager, Forecast and Analysis Center, County of Orange
➢ Director, Center for Demographic Research, CSU, Fullerton
➢ Adjunct Professor, Environmental Studies Program, CSU Fullerton
➢ Lecturer, Department of Sociology, CSU Fullerton
His experience in working with the Southern California Association of Governments includes,
but is not limited, to:
➢ Chair, SCAG Forecasting Technical Task Force (2001 -2009)
Member, Panel of Demographic and Economic Experts, 2004, 2008 and 2012 Regional
Transportation Plans
➢ Regional Transportation Plan Plans and Programs Advisory Committee (2005 -2010)
➢ Co- Chair, Regional Transportation Plan Plans and Programs Advisory Committee (2003-
2005)
Dr. Gayk's experience in working with SCAG has made him very familiar with the population
and demographic databases for large metropolitan regions.
Among the recent papers and publications prepared by Dr. Gayk are:
➢ "An Exploratory Analysis of the Association between Water Consumption and Age, Race
and Ethnicity" Paper presented at the Southern Demographic Association, October
2004.
M
�
"The Circularity of Housing Supply and Household Formation" Paper presented at the
University of Southern California Demographic Workshop, June 2002.
�~
"Livable Communities," August/September Issue, 2DO1.
Ralph P. Ceotohado has o Bachelor of Arta in Finance with an emphasis in Real Eatote,
California State Univarait«, Fullerton. He has a minor in Geography with on emphasis in City
F`|anning, California 8tmha Univeraity, Fullerton.
During the past 10 years, he has conducted the housing, demographic and economic analysis
on numerous MouoinQ Ekynnente. /\|s. Consolidated Plans and Annual Action Plans. He has
great familiarity with public data sources such as the 2000 Cenmuo, 2010 Census, American
Community SUR/8y, County Business Patte[ns, Home K8OrtQaQe Di9C|osUre Act and other
similar S0u[CeS. He also has familiarity with private data sources Such as [}at8Quich. title
company data, and home sales data.
He was responsible for housing e|enlerd technical data appendices for several cities including
the following: Beaumont, Canyon Lake, Carpinterm, Desert Hot Springs, Rancho Palos Verdes
and Signal Hill.
Barbara Vasquez
Ma. \/aoouoz has been on the staff of the City of Brae. Orange County, California. Working in
the City Manager's office, she served as ConlrnuD/b/ Relations Assistant where her
responsibilities included overseeing the community relations effort aawell as serving as City
Council liaison. Since joining Caateheda &Aoaociatea. Ms. Vasquez has completed research in
the following areas:
• Survey formulation and research
• Contacting and interviewing 'for rent' and 'for sale' residential dave|opors, owners
and managers
• Contacting and interviewing social services providers
• Contacting and interviewing churches and other houses Ofworship
• Developing housing and public service inventories and directories
Barbara has completed survey research for housing ehannantm. ConP|ana and A|a prepared for
the cities ofBeaumont, Desert Hot Springs, Indio, Moreno Valley, HovvmiieD Gardeno, Rancho
Palos Verdes and Carpinteria.
QirnUa[ projects are listed in the References chart on page 20. The, costs for four elements are
�
Hawaiian Gardens $32'500
Norwalk $28.500
��
Rancho Palos Verdes $24.500
Signal Hill $34,500
In
VAZN;1=ft*T,M \�
During the current planning period, we completed several certified elements for many diverse
communities. Among these diverse communities were the following:
a Beaumont (RHNA allocation of 11,071 units and certified in June 2011)
Canyon Lake (will be certified following City Council adoption of an overlay zone)
➢ Desert Hot Springs (RHNA allocation of 9,923 units and certified in August 2009)
imperial County,
Westmorland (certified in s April[ 2009)
Hawaiian Gardens (certified in April 2010)
➢ Rancho Palos Verdes (certified in March 2010)
Signal Hill (certified in June 2012)
Santa Barbara County
Carpinteria (certified in October 2011)
The next page lists references for eight Housing Elements prepared for the 2008 -2014 planning
period.
In order to receive Community Development Block Grant (CDBG) and HOME Investments
Partnerships Program (HOME) monies, entitlement communities must prepare and submit
Consolidated Plans to the U.S. Department of Housing and Urban Development (HUD). The
Consolidated Plan includes several areas of analysis similar to housing elements including a
housing needs assessment, a housing market analysis, an analysis of barriers to affordable
housing, and development of a strategic plan.
Because of page limitations references are not listed for completed Consolidated Plans. During
the most recent cycle ConPlans were completed for cities such as Chino, Indio, Lynwood,
Monterey Park, Norwalk, West Covina and Whittier.
The HUD required Analysis of Impediments to Fair Housing Choice also contain areas of
analysis similar to housing elements. During the most recent cycle, Als were completed for the
cities mentioned above. Additionally, the Orange County Regional Analysis of Impediments to
Fair Housing Choice and Fair Housing Action Plan was completed in December 2010. This Al
and the Fair Housing Action Plan encompassed 14 entitlement cities and the Urban County
Program (14 non - entitlement cities and the County of Orange). The AI /FHAP was reviewed and
approved by HUD -LA. Our Al experience contributes to the program category of Equal
Opportunity in Housing (fair housing).
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ATTACHMENT A
Table I
City
• Baldwin Park
Housing Element Update: 2014-2021
r . . . 51�W VILAAygly!
Housing Need
Data Source
Table References
Housing Stock
Condition —
2008-2014
.,...Housing Element
Condition of Housing
Narrative
Rehabilitation and
2010 American
Table B2503-4—,
Replacement Needs
Community Survey
Year Structure Built
1 -Year Estimates
2010 American
Table 625053.
Community Survey
Tenure by Kitchen
1 Year Estimates
Fa C;I;+;__ I
Ifulua
2010 American
Table B25049,
Community Survey
Tenure by Plumbing
1 Year Estimates
Facilities
Cost Burden
CHAS DataBook
Housing Problems
Severe Cost Burden
Output for All
Households
2000 Census
Table H94, Owner
Summary File 3
Housing Costs as a
Percentanp of Income
2000 Census
Table H69, Renter
Summary File 3
Housing Costs as
.Percentage of Income
2006 -2010 American
Table 825101,
Community Survey 5-
Mortgage Status by
Year Estimates
Monthly Housing
Costs as % of
Household Income
2006 -2010 American 'Table
B25166—,
Community Survey 5-
Tenure By Housing
Year Estimates
Costs as % of
Household Income
Overcrowding and
2000 Census
Table H020,
Severe Overcrowding
Summary File 3
Tenure by Occupants
er Room
2010 American
Table 825014,
Community Survey
Tenure by Occupants
1 -Year Estimates
per Room
RE
Table 2
City of Baldwin Park
Housing Element Update: 2014-2021
Data Sources for Special Housing Needs Assessment
Population Group
Data Source
Table References
Elderly —
2010 Census Summary File 1
Table P12, Sex by Age
Population and
2010 Census Summary File 1
Table QT-H2, Tenure,
Households
Household Size and Age
of Householder
2000 Census Summary File 1
Table P012, Sex by Age
2000 Census Summary File 1
1 Table H016, Age of
Householder b Tenure.
Persons with Disabilities
2010 Census Summary File 1
I Table P12 Sex by Age
(total population by age
g roup)
2010 Census Summary File
CST -P1 ,
Table 3 Group
Quarters Population by
Sex, Age, and Type of
Group Quarters: 2010
(institutionalized
population by age group)
2010 American Community Survey
Table S1810, Disability
1-Year Estimates
Characteristics by Age
Group
State Department of
Fact Book, Eleventh
Developmental Services
Edition, October 2008
Large Families
2010 Census Summary File 1
Table QT-H2, Tenure,
Household Size and Age
of Householder
Farmworkers
2010 American Community Survey
Table S2403, Employment
1-Year Estimates
by Industry
Female Householders
2010 Census Summary File 1
Table DP-1: Profile of
General Population and
Housing Characteristics,
Households by Type
2010
2010 Census Summary File 1
Table PCT 15, Husband-
Wife and Unmarried
Partners by Sex of Partner
by Presence of Related
Children Under 18 Years
Persons in Need of
Los Angeles Homeless
2011 Greater Los Angeles
Emergency Shelter
Services Authority
Homeless Count Report,
August 2011
Baldwin Park Police Department
Victims of Domestic
Violence Statistics
WIA
Table 3
City of Baldwin Park
Housing Element Update: 2014-2021
Data Sources for Fair Ukaug&f 9 Protected QraUALLjAjy.§,j_L
Protected Population
Data Source
Table References
Race and Color
2000 Census Summary File 1
Table P004 - Hispanic or
Latino, and Not Hispanic
or Latino by Race
2010 Census Summary File I
Table P9: Hispanic or
Latino and Not Hispanic or
Latino by Race.
Ethnicity
2000 Census
Table DP-1, Profile of
General Demographic
Characteristics-, Hispanic
or Latino and Race
2010 Census Summary File 1
Table QT -P10, Hispanic or
Latino by Type
Minority Population
2010 Census Summary File 1
Table P9: Hispanic or
Concentrations
Latino and Not Hispanic or
Latino by Race
Sex of Householder
2010 Census
Table DP-1: Profile of
General Population and
Housing Characteristics:
2010, Households by
Type
Foreign Born Population
American Community Survey
Table S0502: Selected
2006-2010 5-Year Estimates
Characteristics of the
Foreign-Born Population
by Period of Entry into the
United States.
Race/Ethnicity of the
American Community Survey
Table S0502: Selected
Foreign Born Population
2006-2010 5-Year Estimates
Characteristics of the
Foreign-Born Population
by Period of Entry into the
United States.
Family and Non-Family
2010 Census
Table DP-1: Profile of
Households
General Population and
Housing Characteristics,
Households by Type
Families With and Without
2010 Census
Table DP-1: Profile of
Children
General Population and
Housing Characteristics,
Households by Type
W
•
As Off M-1 A* k-. 0 -.-1 , I
Table I
City of Baldwin Park
Special Needs Population
Agency
Elderly
Los Angeles County Area Agency on Aging
3175 West 6th Street
Los Angeles, CA 90020
213.738.2600
9040-90-1 -1 Area Alan Update, April 20
Lv 11
— — I ci I I
Los Angeles County Community
and Senior Services
3175 VAIV-- 6th q4- Cut
Los Angeles, CA 90020
213.738.2600
Senior Needs Assessment: Survey of Older Adult
Population, April 2008
Julia McNeill Senior Center
4100 Baldwin Park Boulevard
Baldwin Park, CA 91706
626.813.5245, ext 323
seniorcenter@baidwinpark.com
Persons with Disabilities
San Gabriel/Pomona Regional Center
R. Keith Penman, Director
761 Corporate Center Drive
Pomona, CA 91768
909.620.7722
Los Angeles County Commission on Disabilities
Kenneth Hahn Hall of Administration
500 West Temple Street
Room B-50
Los Angeles, CA 90012
California State Council on
Developmental Disabilities
1507 21st Street
Suite 210
Sacramento, CA 95811
916.322,8481
council@scdd.ca.gov
State Independent Living Council
1600 K Street #100
Sacramento, CA 95814
916.445.0142
2010 Statewide Needs Assessment for
People Living with Disabilities
0
CITY OF BALDWIN PARK HOUSING ELEMENT PROPOSAL
Table I - continued
City of Baldwin Park
ousig ElIgW; W10jW: 2014-2021-
Special Needs Population
Agency
Large Families
Teri G. Muse Family Service Center
14305 Morgan Street
Baldwin Park, CA 91706
626.813.5270
familyservicecenter@baidwinpark.com
Baldwin Park Housing Authority
14403 E. Pacific Avenue, 2nd Floor
Baldwin Park, CA 91706
626.869.7500
Farmworkers
Los Angeles County Farm Bureau
th _+ Wes ,
41228 12 Z+_
--t+
Suite A
Palmdale, CA 93551
661.274.9709
Gene Nebecker, President
Los Angeles County Department of Regional
Planning — Housing Section
Farmworker Housing Ordinance: Background
Report, July 2009
Families with Female Householders
Los Angeles County Commission for Women
Kenneth Hahn Hall of Administration
500 W. Temple Street
Room B-50
Los Angeles, CA 90012
213.974.1455
Yolanda Becerra-Jones, President
Persons in Need of Emergency Shelter
East San Gabriel Valley Coalition for the
(Homeless and Victims of Domestic
Homeless
Violence)
In the St. Martin de Porres Center
St. John Vianney Church
Hacienda Heights, CA 91745
626.333.7204
Cynthia E. Valdez
Domestic Violence Advocate
Baldwin Park Police Department
626.813.5235
Beyond Shelter
205 South Broadway
Suite 608
Los Angeles, CA 90012
213.252.0772
ER
■
C:\Amy\AMY\WORD \Reports \Council Reports\Contract Housing Element 2012.doc
I Nam tqpj
July 2, 2012
Hogle-Irelland, Inc.
630 N. Rosemead Blvd., Suite 150
Pasadena, CA 91107
www.hogleireland.com
Proposal for
City of Baldwin Park
Housinq Element Update
Prepared for:
City of Baldwin Park
14403 E. Pacific Avenue, 2 nd Floor
Baldwin Park, CA 91706
Prepared by:
Hogle-Ireland, Inc.
630 N. Rosemead Boulevard
Suite 150
Pasadena, CA 91107
Hai I -Ir Iand
Planning & Development Consulting
July 2, 2012
Hogle-Ireland
Advance Planning ! Gommunity Design & GIS I Community Engagement 1 Contract Stalling i Entitlement Servicps 1 Environmental Planning
July 2,2O12
Amy L Harbin, AICp
City Planner
City OfBaldwin P8d<
144U3E. Pacific Avenue, 2 "d Floor
Baldwin Park, CAS17OO
Subject: Proposal 0Q Prepare the City of Baldwin Park 2014-2021 Housing Element Update
DearAmny:
Hog|e-Ireland, Inc. is pleased to present this proposal to update the City Of Baldwin Park General P|nn
2014-2021 Housing Element. We GppFgCiGte the opportunity to continue to work with your staff and
CO0[nunitY on planning projects. For this assignment, we Offer the City 8 tg8Al of dedicated and well-
respected housing pn}�BBSiO��|S f�rOi|i8i with E3a|dvviD Park who will prepare 8 Housing Element that
responds to the City's housing needs and meets the requirements of State law. Genevieve Sharrow will be
the project manager and key planner; she may be assisted by other staff with research tasks, and | will
provide oversight.
The Hog|e-Ireland baarn brings to this project the talents and experience of staff with a broad range of
Housing Element and CEC]A analysis work. We have established @ reputation for preparing Housing
Elements that clearly identify a community's housing needs and specify implementation programs tailored
for each client city. |nlportandy. HOg|a-|ns|und has proven success in shepherding local jurisdictions'
Housing Bgnnento through the California Department of Housing and Community Development's (HCU)
review pnJoeao. During the most recent Housing Element oyda for cities in the Southern California
Association of Governments region, we helped 15 cities achieve SuCC8oa with their elements. We also
offer the in-house capability tu complete required CEC>Adocumentation.
For the 2014-2021 housing cycle, with adopted elements due by October 2013, we anticipate that the
process will be |eoo labor intensive than the 2008-2014 cycle. With fewer new laws to address and e
lower Regional Housing Needs Assessment allocation for Baldwin Park (an estimated 557 units compared
to 744 units last cycle), the City can expect that the focus will be on updating demographic and needs data
(using 2010 Census information) and ensuring that adequate housing sites Sb|| nannuin available tosatisfy
the RHNA. Also, with the end of redevelopment, a reassessment of housing programs and funding
sources will need tooccur.
Hog|e-|ne|and. Inc. iS aware and sensitive to the budget challenges cities in California face today. Thus, vve
offer structured work program with a tight focus on completing key tasks in a dn)e|y and efficient manner.
We are committed to completing the Housing Element, including review by the Department of Housing and
Community Development, well in advance of the October 2O13deadline.
|f you have any questions aa you read through our proposal, please call nngat(828) 35G-448O.
Regards,
fawl�_ %�tv
Laura Stetson, AJCp
Senior Vice President
www. hog |u|ro|and.cnm
Table of Contents
�� �N��a8��w�*�
. ~~~��~�� ~.~~.~~".=~
Planning & Development Consulting
Section -2-Project Approach, Scone of Work and Schedule .... ............................................................
'S
Task 1- Project Initiation and Ongoing CnVrdinatkJn— ------- ...... -----------------
------'10
Task2- Draft Housing Element .......................................................................................................... 1O
Task 3- Community Engagement ...................................................................................................... 12
Task 4- Liaison tQ the Department uf Housing and Community -----------.13
Task5-CECA Compliance ............. ............................................................ ..................................... 14
Task O- Complete Complementary Ganera|P1anU (Jotkono|) ............................................... 15
�
�
M SM Proposal for Baldwin Park Housing Element Update
�
Hogle-Ireland
ii July 2, 2012
Executive
Hogle-Ireland
Planning & Development Consulting
Hog! -Ireland
Planning & Devefopment Consulting
The City of Baldwin Park is an urban community located at the intersection of the 1 -10 and 1 -605
freeways. Known as the "Hub of the San Gabriel Valley," Baldwin Park was home to 75,390 residents at
the time of the 2010 Census. The City completed a comprehensive update to the General Plan in 2002
and recently (2012) adopted complementary zoning revisions. The new Zoning Code offers
opportunities for housing and mixed -use development in Downtown and along North Maine Avenue.
These areas were the primary focus for sites in the 2008 -2014 Housing Element, and it is anticipated
that these areas will remain the primary avenue to meet the 2014 -2021 Regional Housing Needs
Allocation (RHNA).
Given that the City adopted its 2008 -2014 Housing Element in 2012 and that there were fewer changes
to Housing Element law than during the last two legislative cycles, a complete rewrite of the Housing
Element will not be necessary. Rather, the project team will focus on: 1) updating sections where new
data are available (such as the 2010 Census and most recent American Community Survey), 2)
assessing the continued availability of housing sites and identifying any needed new sites to meet the
RHNA, 3) revising housing policy and programs to reflect shifting objectives and funding sources (or
lack thereof, given the demise of redevelopment), and 4) ensuring the Element addresses all current
State laws, including AB1867 and SB812 enacted in 2010. We note that the draft 2014 -2021 RHNA for
Baldwin Park of 557 units is less than the 2008 -2014 RHNA (744 units), and we propose to evaluate the
City's existing site inventory from the 2008 -2014 Housing Element to provide a foundation to meet the
new RHNA allocation.
In preparing the Housing Element update, Hogle- Ireland will ensure that all requirements of recent State
legislation are addressed. This legislation includes:
AB 162: This law became effective during the prior Housing Element cycle and requires that
upon adoption of the Housing Element, the City identify specific flood hazard zones in the
Land Use Element and specific floodwater and groundwater recharge areas in the
Conservation and Safety Elements. If this was not done during the 2008 -2014 cycle, the
City will need to do so now. We have included this work as an optional task.
SB 244: Upon the adoption of a Housing Element, the Land Use Element may be required to
be updated to include data and analysis, goals, and implementation measures regarding
unincorporated island, fringe, or legacy communities and their infrastructure needs. Hogle-
Ireland is available to provide assistance; we have included this as an optional item in our
Scope of Work below.
Proposal for Baldwin Park Housing Element Update
a 8B812: Jurisdictions must include 8O analysis Uf the housing needs for developmentally
disabled persons. It can be challenging to obtain concrete numbers for this data; however,
the Hogle-Ireland team has experience obtaining population estimates for this information
and will include itiO the Element.
�
AB 1867: Jurisdictions can now count multi-unit homeownership units that have been
converted 03 affordable units toward their P{HNA allocation, under certain conditions. HOg|e-
|Pe|8ndC8O help B8|dVviO Park identity opportunities tO utilize this revised legislation.
� SB375 Implications: For those jurisdictions that dU not submit their adopted 2014-2021
housing element update within 120 days of the October 2013 deadline, their [housing
e|eD78O1 UDd8UaS revert to 8 four-year cycle. Hog|e-Ireland is prepared to start the work
program immediately and vvO[k efficiently to meet this important deadline for BO|dvviO Park.
July 2.2012
11
!4 ._
i:nd Proiect Personnel
Hogle-Ireland
Planning & Development Consulting
H IreUand
Planning & Development Consulting
HOg|8-Ireland is an urban ploQAiDO consulting firm that, has provided S8n/kcsS to public agency and
phVG1C development clients for 2_14 years. The focus of ourfiOn and our reputation are based OD
providing C�n1DlUDib�S the highest, |�v�| of pK}h�SSiOD8| planning vvidl vision, iD�8gh�y' and creative
pP�b|�rn s�|vin�� Ourfirrn i�C|ud�� 3O prOf�8OiVnO! p|@R��[0 with experience in /uh�diCb0OS �h[OUghOQ�
California. From our extensive experience, we have developed—and continue to develop—approaches
that assist each community achieve its unique objectives. Most ofuS have worked in local jurisdictions
as staff planners. We understand the issues facing City staff and are aN||ed in translating policy into
programs that can actually be implemented. This practical knowledge is not often found in consulting
firms.
Hogle+|ne|and'a primary services include:
* Preparation of General Plans and Housing Elements
* Community Engagement
Is Graphic Design, Web Design, and G|S
* Preparation ofCEQ/\ and NEPA documents, including BRn and Initial Studies
* Land Use and Site Planning
* Preparation of Design Guidelines; Urban and Community Design Documents
* Preparation of Specific Plans and Development/Zoning Ordinances
* Contract Staffing and Entitlement Processing
* Organizational and Fee Studies
Our corporate office is located in the City ofIrvine, with additional full-service offices in Pasadena and
Riverside. The staff in our Pasadena office will lead the Baldwin Park Housing Element update
program.
HoOh*-Ireland's uVnlrnon sense approach to planning and our comprehensive of planning
and housing law and practices serve our clients well in defining' articulating, and implementing policy
changes. It is this common sense approach, our ability to succinctly analyze and report housing issues,
and our ongoing, positive working relationships with HC[) review staff that naau|t in nearly all of the
housing elements we have prepared being certified by HCD in one or two rounds.
HOg|e-Ireland has a proven record of ouCCeSafu|k/ managing Housing Element updates, and has
recently participated in Housing Element update efforts for diverse cities throughout California,
Pro osal for Baldwin Park Housing Element Update
We have intimate knowledge of the issues that face local cities. Laura Stetson, the leader of the
program for Baldwin Park, has over 25 years of experience in the planning profession. She has
managed and overseen more than a dozen General Plan update programs either as part of Hogle-
Ireland or with prior firms. She will give City staff comfort that the program will remain on budget, finish
on time, and meet all City expectations.
One of Hogle - Ireland's exceptional strengths is community engagement. Hogle- Ireland specializes in
serving the public and private clients with outreach services for land planning projects, including
General Plans, Housing Elements, Specific Plans, and Zoning Codes. Our experienced staff members
are well qualified to design and implement effective public engagement programs, tailoring community
outreach for each project's needs. Whether it is organizing a public forum, conducting study sessions,
or preparing a public information website, Hogle- Ireland has successfully engaged stakeholders
throughout the entire planning process — ultimately assisting communities to achieve their unique goals
and objectives. In the Scope of Work, we describe the streamlined, focused community engagement
approach that will work well for the Baldwin Park Housing Element update program.
From initial work scoping through final approvals, Hogle- Ireland develops defensible and cost - effective
solutions to guide our clients quickly through the increasingly complex environmental planning process.
We have ample experience on programmatic -level environmental analysis relative to General Plan
amendments, and especially as related to housing elements. We have completed or are currently
working on comprehensive General Plan and individual General Plan Element environmental review
documents for diverse communities throughout California, including Alhambra, Baldwin Park,
Huntington Beach, Monterey Park, Colton, Rosemead, and West Covina.
Our environmental team includes experienced air quality experts knowledgeable in federal, State, and
regional air quality regulations relating criteria pollutants and toxic air contaminants affecting land
development and community planning at the program and project levels. Hogle- Ireland has analyzed
air quality impacts throughout California including the South Coast, Salton Sea, Mojave Desert, and
Mountain Counties Air Basins. Hogle- Ireland utilizes tailored quantitative modeling to compile accurate
inventories of existing and future greenhouse gas emissions, plus a seasoned planner's perspective to
present reasonable and defensible assessments of impact significance, as well as consistency with
state and local greenhouse gas reduction plans, programs, and policies.
July 2, 2012
Qualifications • Proiect Personnel
The Hogle- Ireland team for the Baldwin Housing Element Update consists of professionals who are
recognized leaders and experts in their respective fields, with extensive knowledge of housing element
law and local issues pertaining to Baldwin Park. Short resumes of key staff are presented below, with
full resumes following.
The Hogle- Ireland team has the staff resources to complete the Baldwin Park Housing Element on
schedule, balancing other project workload to meet deadlines and exceed City expectations. In addition
to the staff included here as dedicated to the assignment, we have additional experienced housing staff
available to ensure that deadlines are met.
Laura Stetson, AICP, Senior Vice President, will serve as Principal -In- Charge and oversee all project
work. She has more than 25 years of professional planning experience in the public and private sectors.
In her years of working in the planning field, Ms. Stetson has led general plan, housing element, zoning
code, CEQA, and other planning and environmental assignments for jurisdictions throughout California,
including award - winning General Plan programs in the cities of Arcadia, Brea, Claremont, Rancho
Cucamonga, Rialto, and Riverside. During the 2008 -2014 Housing Element cycle for the SCAG region,
she oversaw preparation of 10+ Housing Elements, including Baldwin Park's. Ms. Stetson brings to this
assignment a thorough understanding of State planning law, housing law, and environmental laws;
extensive experience working with community groups and decision - making bodies; and attention to
quality in all products that Hogle- Ireland produces.
Genevieve Sharrow will serve as Project Manager and the lead planner. Ms. Sharrow brings to the
assignment more than five years of experience with long -range planning studies and environmental
analysis. She has managed or been the principal author of eight Housing Element updates. Ms.
Sharrow also specializes in environmental planning and impact assessment, and has competed studies
for a variety of development projects, general plan updates, and housing elements. She will also serve
as the primary analyst for the CEQA Initial Study /(Mitigated) Negative Declaration for the Baldwin Park
Housing Element. Ms. Sharrow has superior GIS capabilities that aid analysis and produce easy -to-
read report maps and graphics.
Sarah McKearnan Walker will serve as project planner. Ms. Walker's talents and skills include a honed
ability to efficiently conduct housing research and analysis, to combine that knowledge with planning
and housing laws, and to formulate realistic implementable policy and programs. Ms. Walker has
strong research and writing capabilities which have contributed to award - winnings plans. She has
worked on Housing Elements and housing - related assignments in communities such as Adelanto,
Cypress, Murrieta, Norco, Commerce, and West Covina.
Proposal for Baldwin Park Housing Element Update
F4911NEW �M
Senior Vice President
e.S, Stanford University, 1983
Graduate CoursowominPublic Administration,
American University, 1982
YEARS opEXPERIENCE
20
PROFESSIONAL
xpF|uAT|OwG
American Planning Association
American Institute o, Certified Planners
Ms. Stetson has served as project manager on general plans,
zoning codes, specific plans, and special planning studies for
dimamo cities throughout California. In this capacity, she has
worked with advisory committees, nzmmioaiono, and councils to
develop long-range goa|e, po|ioies, and programs, and to craft the
regulatory tools toimplement those programs. She has conducted
background research for p|anning, written plan e|ementa,
coordinated preparation of plans and related environmental
documentation, and presented recommendations to deoision-
making bodies. She also directs preparation ofCEQAdocuments,
either as part of planning programs or to address development
projects.
Ms. Stetson isin charge nf the Hogle+|neland Pasadena office and
manages projects for evariety of public sector clients. Recent
experience includes comprehensive zoning code updates for the
cities of Duarte, La Puente. and Baldwin Pnrk, and serving as
managing principal for General Plan updates in Redwood City,
Arcadia, Rancho Cucamonga, and Torrance.
Ms. Stetson led e team of specialists to prepare the City of
Riverside's key land use regulatory tools: the General Plan, the
zoning oodinanne, the subdivision ordinance, and citywide Design
Guide|ines, as well as o Program E|R. The program involved
working with many community groups to affirm direction defined
through a prior visioning process and economic strategy study.
As part of crafting a vision for the City ofClaremont that was to be
integrated into the General P|an, Ms. Stetson led o multi-layered
public involvement program, including working with a 100+
member General Plan Committee with topic-oriented
subcommittees.
|n addition tn the projects described above' experience includes
managing the following projects:
Brea
Brea Hillsides Raymond Theater Reuse
Colton
Chino Hills
Del Mar Station Mixed Use
Manhattan Beach
Commerce
Palmdale Water District NYP
Montebello
La Mirada
Rosedale Planned
Monterey Park
Maywood
Community (Azusa)
Rialto
Pasadena Land Use and
Mobility Element
for Baldwin
Park Housing
Element Update
Proposal
IN
Genevieve Sharrow
Associate Project Manager ii
r • i_
Ms. Sharrow provides a broad range of planning and planning
Hogle- Ireland related services to clients, including geographic information
system (GIS) support. Her primary responsibilities include
She has particular expertise in housing planning, having assisted
many cities with successful completion of their housing elements
and /or HUD compliance documentation such as Consolidated
Plans, Action Plans, and Analyses of Impediments to Fair Housing
Choice. Genevieve was the primary author and /or project
manager for the following projects:
• City Alhambra 2008 Housing Element, 2010 Consolidated
Plan, and Analysis of Impediments to Fair Housing Choice
• City of Azusa 2008 Housing Element
City of Baldwin Park 2008 Housing Element
® City of Garden Grove 2014 Housing Element
City of Monterey Park 2008 & 2014 Housing Elements
National City 2010 Consolidated Plan and Action Plan
As part of Hogle- Ireland, Inc.'s Environmental Team, Genevieve
has contributed to a variety of CEQA projects and is experienced
in the preparation of a full range of environmental documents.
She has attended numerous seminars and classes on NEPA and
CEQA regulations, case law, and greenhouse gas impacts.
Specific environmental projects for which Ms. Sharrow was a
contributing or primary author include:
City of Vernon General Plan EIR
® City of Rosemead General Plan EIR
City of Azusa Housing Element Initial Study /ND
City of Buena Park Housing Element Initial Study /ND
City of Baldwin Park Zoning Ordinance Initial Study /ND
City of Duarte Development Code EIR Addendum
City of West Covina Housing Element Initial Study /MND
Proposal for Baldwin Park Housing Element Update
preparing and assisting in the preparation of:
EDUCATION
M Environmental analysis and CEQA documentation
M.A., urban Planning
a General Plans, with Housing Element expertise
University of California, Los Angeles, 2007
Zoning Ordinances and Development Codes
B.A., Social Anthropology
HUD applications and compliance documents
University of Michigan, Ann Arbor, 2002
Ms. Sharrow has extensive experience with long -range planning
documents and implementing codes and was a primary contributor
YEARS OF EXPERIENCE
to the following projects:
7
0 Redwood City General Plan (adopted 2010)
PROFESSIONAL
9 City of Rialto General Plan (adopted 2010)
AFFILIATIONS
City of Duarte Development Code (adopted 2010)
City of Pasadena Lincoln Avenue Specific Plan (pending
American Planning Association (APA)
adoption)
® City of Baldwin Park Zoning Code (pending adoption)
She has particular expertise in housing planning, having assisted
many cities with successful completion of their housing elements
and /or HUD compliance documentation such as Consolidated
Plans, Action Plans, and Analyses of Impediments to Fair Housing
Choice. Genevieve was the primary author and /or project
manager for the following projects:
• City Alhambra 2008 Housing Element, 2010 Consolidated
Plan, and Analysis of Impediments to Fair Housing Choice
• City of Azusa 2008 Housing Element
City of Baldwin Park 2008 Housing Element
® City of Garden Grove 2014 Housing Element
City of Monterey Park 2008 & 2014 Housing Elements
National City 2010 Consolidated Plan and Action Plan
As part of Hogle- Ireland, Inc.'s Environmental Team, Genevieve
has contributed to a variety of CEQA projects and is experienced
in the preparation of a full range of environmental documents.
She has attended numerous seminars and classes on NEPA and
CEQA regulations, case law, and greenhouse gas impacts.
Specific environmental projects for which Ms. Sharrow was a
contributing or primary author include:
City of Vernon General Plan EIR
® City of Rosemead General Plan EIR
City of Azusa Housing Element Initial Study /ND
City of Buena Park Housing Element Initial Study /ND
City of Baldwin Park Zoning Ordinance Initial Study /ND
City of Duarte Development Code EIR Addendum
City of West Covina Housing Element Initial Study /MND
Proposal for Baldwin Park Housing Element Update
NO
Sarah McKearnan Walker
Associate Project Manager/
Masters Urban and Regional Planning, University of
California, Irvine
Bachelor of Arts, Macalester College, St. Paul,
Minnesota
PROFESSIONAL
AFFILIATIONS
American Planning Association (APA)
Professional Experience
Ms. Walker is assigned to a variety of planning related projects
and provides assistance with general plan updates, housing
element updates, specific plan preparation, and zoning ordinance
preparation. She has strong research and writing skills which
have contributed to several award winning plans and programs.
Ms. Walker has also assisted in the coordination of community
outreach programs. Her GIS skills have played a role in the
preparation of land use and zoning maps as well training
programs for several public sector clients. in addition to her work
on advance planning projects, Ms. Walker is also able to provide
contract planning services to public agencies.
,"vis. Walker has assisted in the preparation of specific; plaits in the
following jurisdictions:
City of Artesia - Artesia Boulevard Corridor Plan
City of Downey - Downtown Downey Specific Plan
City of Monrovia - Station Square Transit Village Phase I
Specific Plan
City of Monrovia - Station Square Transit Village Phase 11
Specific Plan
County of Mendocino - Mendocino Crossings Specific Plan
Ms. Walker has provided housing element related services to:
City of Adelanto - Housing Element update
City of Commerce - Housing Element update
City of Commerce - AB987 compliance
® City of Irvine - Housing Element update
City or Norco - Housing Element update
® City of Murrieta - Housing Element update
City of Perris - Housing Element update
® City of West Covina - Housing Element update
Ms. Walker has provided contract planning services to the
following jurisdictions:
• City of Laguna Hills
• City of Rancho Santa Margarita
• City of Fullerton
• City of Irvine
Additional projects she has been involved with include:
® Western Riverside Smart Growth Concept Map
• City of Fullerton - Community outreach for the General Plan
• GIS services including map preparation and training for
several jurisdictions
Proposal for Baldwin Park Housing Element Update
- _. W WON=
Prolect Approach,
Scope of Work, and Schedule
Hogle- Ireland
Planning & Development Consulting
o l - Ireland
Planning & Development Consulting
To complete the Baldwin Park Housing Element update and achieve State certification prior to the
state - mandated October 2013 deadline, Hogle- Ireland, Inc. proposes a streamlined and efficient two -
phase work plan:
Phase 1 - Housing Element Preparation
Phase 2 - HCD Certification and City A option
During Phase 1, Hogle- Ireland will review the 2008 -2014 Housing Element and all applicable City,
regional, and State documents, including Census data, and prepare an updated Housing Element.
Hogle- Ireland will communicate regularly with City staff to collect pertinent data and identify housing
issues to address in the Housing Element Update, including any revisions necessary to the sites
inventory and housing implementation plan in order to finalize the Housing Element document. We
anticipate that this update will rely on the 2008 -2014 Housing Element as a starting foundation for the
sites identification and housing policy. The resulting Administrative Draft Housing Element will be
presented at a community workshop to obtain feedback from residents and community leaders, and
modified appropriately. The revised Draft Housing Element will then be submitted to HCD for the initial
60 -day review period.
In Phase 2, Hogle- Ireland will coordinate with HCD to revise the Draft Housing Element to respond to
HCD's comments. Our scope assumes up to two rounds of HCD review for the draft Housing Element,
and one round of HCD review on the adopted Housing Element, consistent with our previous
experience. While the Element is under review with HCD, Hogle- Ireland has included the optional task
of assisting the City with updates of the other General Plan Elements as required by SB 244 and AB
162. Additionally, while the Element is under review, Hogle- Ireland will prepare the required CEQA
analysis and documentation. Once all HCD comments have been addressed, Hogle- Ireland will attend
the Planning Commission and City Council public hearings to present the Final Draft Housing Element
for adoption. Upon adoption by the City, Hogle- Ireland will follow through with assisting the City in
achieving State certification.
We have prepared a scope of work based upon our review of the Request for Proposals and our
extensive Housing Element and CEQA experience. The RFP includes a comprehensive and thorough
scope of work. Some of the items from the RFP scope of work have been reorganized under different
tasks in this proposal to facilitate a streamlined linear approach to project completion and budgeting.
We have developed a core scope that directly addresses the Request for Proposals, supplemented by
optional tasks from which the City can choose to enhance the program. This allows for the most
flexibility in terms of scope of services, budget, and schedule. Based on subsequent discussions with
City staff, the scope can be expanded, contracted, or otherwise modified.
I � Proposal for Baldwin Park Housing Element Update
With regard to the extent of staff involvement or staff assistance that will be required for this project, City
staff will be responsible for providing Hogle - Ireland with needed City data, and will review documents
and materials we have prepared, including the Housing Element and CEQA documentation. Staff will
also be responsible for preparing staff reports and public notices related to public meetings. Our scope
of work is outlined in detail below.
Phase 1 - Housing Element Preparation
1.1= Project Kick =off and !!!fork Program Refinement
We will conduct a kick -off meeting with City staff to
refine the work scope, identify key project team
roles, and establish product review procedures. The
project scope, including community outreach
components and optional tasks, will be refined
based on our discussions and critical project
milestones and a clear project schedule will be
established. The project schedule will outline a
work plan focused on achieving an adopted and
State - certified Housing Element by October 2013.
1.2 - Ongoing Coordination /City Staff Meetings
For the duration of the project, Hogle- Ireland project manager Genevieve Sharrow will conduct
regular phone calls with City staff to ensure project coordination and to support close
collaboration. These calls and meetings will allow the team to review project status and to
discuss issues, documents, and plan presentations.
1.3 - SIB 18 Consultation (OPTIONAL)
Hogle- Ireland has included an optional task to assist the City with SIB 18 consultation, as
required by State law. As part of this optional task, Hogle- Ireland will provide the City with draft
letters to Native American Heritage Commission and identified tribes, along with instructions for
SB 18 Consultation. Telephone calls or meetings with responding tribes are not included in this
proposal.
Task 2 - Draft Housing Element
Consistent with State Housing Element law, the document must include a housing needs assessment,
an analysis of constraints to housing production, identification of resources to meet housing needs and
available sites for housing development, an assessment of previous accomplishments, and an
implementation plan.
2.1 - Assessment
2.1.1 - Progress Report on the 2008 -2014 Housing Element
The Housing Element is required by State law to include a report on the progress the City has
made in implementing the current Housing Element. Consistent with State law, we will assess
10 July 2, 2012
Project Approach, Scope of Work and Schedule
the continued appropriateness of the programs and policies in contributing to the attainment of
the stated housing goals. The project team will specifically assess all housing programs to
determine whether existing programs were successfully implemented and to inform future policy
recommendations. The results of the 2008 -2014 progress report will be quantified where
possible, but may be qualitative where necessary. The progress report will also include a
summary of how these results are important to a revision to the Housing Element and an
evaluation of whether the existing Housing Element is consistent with current State Housing
laws.
2.1.2 - Document Review
Hogle - Ireland will review City documents to aid in understanding local conditions and the
community's housing needs. Many of the documents we already have due to our prior work
experience with the City, including the General Plan, Zoning Code, and previous Housing
Element. The following additional documents will help us understand current conditions:
Housing units (affordable and market rate) built or approved since 2006 by year and type
List of affordable housing units and earliest conversion date
Any major land use applications in the pipeline
A complete data needs list will be provided to the City prior to the kick -off meeting.
2.2 - Housing Element Preparation
2.2.1 -Housing Needs Assessment
We will complete a housing assessment and needs analysis to comply with Government Code
Section 65583(a). We anticipate updating the Housing Needs Assessment with housing and
population data based on the 2010 U.S. Census, latest three- and five -year estimates from the
American Community Survey, and other up -to -date City data available related to existing
housing units and recent development projects. The project team will assess housing costs and
conditions and evaluate housing needs within the City, including housing needs for special
population groups. Hogle- Ireland will address any applicable new State laws, including SB 812,
which requires an analysis of developmentally disabled persons' housing needs, in this section.
2.2.2 - Housing Constraints Analysis
The Housing Constraints analysis identifies potential and actual governmental and
nongovernmental (e.g. physical or financial) constraints to housing production, including any
constraints on people with disabilities, as required by S13520. We will update this section as
necessary with up -to -date development processes and fees, as well as changes in market
constraints due to the economic changes since the last Housing Element was written. We will
assess the potential for residential development consistent with adopted land use and zoning
policy, as well as the adequacy of public facilities and opportunities for energy conservation.
Where constraints exist, we will suggest housing programs to mitigate or remove these
constraints.
2.2.3 - Housing Resources and Sites Analysis
The Resources and Sites analysis will focus on site suitability for housing, drawing from earlier
research completed for the 2008 -2014 Housing Element, and will be augmented with our
research to address the RHNA associated with the 2014 -2021 Housing Element cycle
(anticipated to be 557 units; which is considerably less than the 744 units for which the 2008-
Hogle - Ireland Proposal for Baldwin Park Housing Element Update 11
2014 Housing Element showed capacity). We will prepare GIS maps that identify sites to meet
the RHNA for inclusion in the Housing Element. Additionally, we will include a listing of funding
sources for affordable housing projects, for -sale and for -rent.
2.2.4 - Housing Goals, Policies, and Quantified Objectives
Based on the analysis completed in the above items and building on the existing housing
element, Hogle- Ireland will craft a Housing Plan with goals, policies, and implementation
programs relative to the maintenance, preservation, improvement, and development of housing
to cover this new planning period. Quantified objectives will also be established to address
housing needs for all income groups, including extremely low income households. We will craft a
Housing Element that responds to State law requirements that ensure housing opportunities are
available to all persons in the city; preserve and improve the existing stock of affordable
housing; facilitate development of adequate housing to meet the needs of low- and moderate -
income households, meeting regional share of goals; mitigate any governmental constraints to
housing production, improvement and /fir maintenance; and ensure consistency with other
General Plan elements and community goals.
2.2.5 - Administrative Draft Housing Element
The Administrative Draft Housing Element will be submitted to the City electronically for staff
review. The City will be responsible for collecting all staff comments and creating a single
"comment document" from which Hogle- Ireland will revise the Administrative Draft Housing
Element and complete the Draft Housing Element for Public Review. This scope and budget
assume one round of comments and revisions.
Deliverables
Administrative Draft Housing Element (one hard copy and one digital copy in MS Word
format)
Draft Housing Element for Public Review (one hard copy and one digital copy in PDF and
MS Word format)
Task 3 - Community Engagement
State Housing Element law requires that meaningful public outreach be included as part of the update
process. Based on our prior housing element work experience, we believe that the public responds best
when participants can react to concrete proposals. We have found that a successful way to solicit input
on housing issues is to include the Housing Element as an informational item at a regularly scheduled
Housing Commission or Planning Commission meeting. We recommend that the Planning Commission
and Housing Commission conduct a joint workshop /study session once the Administrative Draft
Housing Element is complete. As part of the work scope refinement process, we can discuss with staff
the most effective approach for this meeting, including opportunities to ensure the involvement of key
stakeholder groups, non - profits, and the community.
3.1 - Draft Housing Element Workshop: Housing Commission and Planning Commission
Joint Study Session
The format we envision for the community meeting is a joint study session with the Housing
Commission and Planning Commission, combined with a public forum open to the community.
We used this approach successfully in Baldwin Park for the 2008 -2014 Housing Element.
Invitations to stakeholders and relevant commissions will be provided, electronically, to City staff
12 July 2, 2012
1
Project Approach, Scope of Work and Schedule
for distribution. Hogle- Ireland will work with City staff to identify appropriate recipients of
invitations.
For the workshop, we will provide an overview of the Draft Housing Element, including State
requirements, constraints, and programs designed to meet the RHNA, and proposed housing
goals and policies. The public and Commissioners will be asked to review and provide feedback
on the information provided.
Hogle- Ireland will prepare the workshop invitation, PowerPoint presentation, and other related
materials for the workshop. Hogle- Ireland will submit the documents electronically to City staff
for review, reproduction, and /or distribution. Hogle - Ireland will present materials or assist City
staff with the workshop presentation, as preferred by City staff.
Based on input from community leaders and residents, Hogle'lreland will revise and prepare a
draft of the Housing Element to transmit to HCD.
@ -
i Deliverables
PowerPoint presentation, workshop invitation, meeting agenda, and other meeting materials
Revised HCD Submittal Draft Housing Element (One hard copy and one digital copy to be
submitted to HCD)
Phase 2 - Housing Element Adoption and Certification
Task 4 - Liaison to the Department of Housing and Community Development
4.1 - HCD Liaison and Certification
This task involves coordination with HCD to review the City's Draft Housing Element for
consistency with State housing element law.
Our scope assumes up to two rounds of HCD review for the draft Housing Element, and one
round of HCD review on the adopted Housing Element, consistent with our previous experience.
HCD is allowed 60 days to review a draft Housing Element and 90 days to review an adopted
Housing Element. We anticipate that HCD staff will take the full 60 days allowed to complete its
review. During this time —and during the course of element preparation —we will keep in contact
with HCD staff to facilitate review and anticipate /respond to any specific concerns HCD may
have. As necessary, we will provide HCD with any requested supplemental data or information
on proposed programs, policies and strategies to meet the RHNA. In response to HCD's letter of
findings, we will prepare a written response to HCD comments to be included with the revised
draft Housing Element.
As we cannot fully anticipate the depth and scope of comments HCD will offer (particularly given
the recent HCD administration changes) nor the time required to effectively negotiate a position
acceptable to the City, we have provided an allowance for this task in the program budget. If
additional effort is required beyond this allowance, we will bill for additional work on a
reimbursable basis with prior authorization from the City. Our scope assumes that we will be
able to reach resolution on all issues, allowing work to move forward with preparation of the
Public Hearing Draft Housing Element. Based on interactions with HCD staff in recent months,
Hogle- Ireland Proposal for Baldwin Park Housing Element Update 13
we have the distinct impression that the new administration is looking to ease the review
process for all involved.
Subsequent to City Council adoption, Hogle- Ireland will consult with HCD staff regarding any
changes to text required by Planning Commission or City Council and will submit a final,
adopted 2014 -2021 Housing Element to HCD for State certification of compliance with State
Housing Element laws. We will work closely with City staff to ensure that the City meets all HCD
deadlines and requirements.
Deliverables
Memo addressing HCD Comments (one digital copy)
Revised Draft Housing Element (one digital copy and one hard copy for HCD submittal)
Tasl% 5 - CEQA Com"Pliance
5.1 - Initial Study and (Mitigated) Negative Declaration
Typically, where Housing Element updates are consistent with adopted land use policy and
zoning (for which thorough environmental analysis was previously conducted), a Negative
Declaration or Mitigated Negative Declaration is the appropriate level of CEQA analysis. We
have completed both Negative Declarations and Mitigated Negative Declarations for Housing
Element updates. Generally, we have found that Negative Declarations are the most appropriate
environmental compliance for a Housing Element Update in a City with a fairly recent General
Plan (such as Baldwin Park, where the General Plan was last comprehensively updated in
2002). We anticipate that the Housing Element will be consistent with land use policy in the
adopted General Plan, and we will therefore tier from the General Plan EIR for Housing Element
CEQA documentation. We will prepare a preliminary draft Initial Study for City staff review.
Upon receiving staff's comments, we will prepare a Draft Initial Study /(Mitigated) Negative
Declaration for public circulation and review.
At the conclusion of the 30 -day public review, we will revise the Draft Initial Study /(M)ND as
necessary to respond to public comments on the document. If necessary, a Mitigation
Monitoring Program with appropriate mitigation measures will accompany the Final (Mitigated)
Negative Declaration. All documents will be submitted to the City electronically.
5.2 - Processing /Circulation of Environmental Documentation
As requested in the RFP, Hogle- Ireland process and circulate all applicable environmental
documents pursuant to CEQA. Specifically, Hogle- Ireland will prepare a Notice of Intent to Adopt
a (Mitigated) Negative Declaration and a Notice of Determination. Hogle- Ireland will be
responsible for circulating the Initial Study, including transmission to the State Clearing Housing
and list of CEQA document recipients provided by the City. Hogle- Ireland will complete all
related processing and file required notices with the County Recorder. Our budget provides an
allowance for this task. The City will be responsible for placing and paying for newspaper ads
and paying all required filing fees.
1 AN
July 2, 2012
Proiect ADDroach. • •' of •' Schedule ~
Deliverables
Draft Initial Study /Mitigated Negative Declaration (one digital copy and CDs required for
circulation)
NOA (one digital copy and hard copies for circulation)
NOD (one digital copy and hard copies for signing /filing)
••..-
110, 11
Two State laws passed in recent years that established a trigger for updating the Land Use,
Safety, and Conservation Elements when the Housing Element is updated. These are AB 162
and SB 244.
AB 162 requires jurisdictions to address flood - related matters in the Land Use, Conservation,
and Safety elements of their general plans. Per law, these elements must be updated to address
flooding whenever a jurisdiction updates the Housing Element. If requested by the City, Hogle-
Ireland would assess the Land Use, Conservation, and Safety Elements to identify any needed
updates. Hogle- Ireland would prepare text and graphics that reflect current data and conditions,
as well as pertinent safety maps.
SB 244 is a new (2011) law that mandates jurisdictions update their General Plans to address
disadvantaged unincorporated communities. This new law requires an infrastructure analysis of
any community within the sphere of influence with an annual median household income that is
less than 80 percent of the statewide annual median household income (the stated definition of
a "disadvantaged community "). Specifically, the analysis must locate and map the
disadvantaged unincorporated communities and include the present and probable need for
public facilities and services related to water, wastewater, stormwater drainage, and structural
fire protection needs or deficiencies, and if appropriate, sidewalks and street lighting. If
requested by the City, Hogle- Ireland would complete an analysis to identify any disadvantaged
communities within the City's sphere, as well as assess needed infrastructure improvements, as
part of this optional work scope task.
Deliverables
Text and graphic updates to key General Plan Elements (one digital copy)
7.1 - Public Hearing Draft Housing Element
Following HCD review and determination that the Draft Housing Element complies with State
Housing Element law, we will prepare a version for review by the public and decision makers.
7.2 - Hearings
Hogle- Ireland will prepare a PowerPoint presentation to be used during the public hearings.
Hogle- Ireland staff will attend public hearings for adoption of the Draft Housing Element and
MM
Hogle - Ireland M 1M Proposal for Baldwin Park Housing Element Update
00
NO-��
certificatiOOof the Final /Mitig8ted\ Negative Declaration. Our budget includes 8Dallowance we
consider sufficient to prepare the POvv8rPOint p[SSeOt8d0D and attend two public hearings
(@SSu0OiOg one meeting with the Planning Commission and one meeting with City Council). Any
time required beyond this 8||Ovv8nCS will be billed OO 8 tiDlS-8D'Dl8t8ria|S basis with prior
approval by the City.
* Final 2014-2021 Housing Element (one digital copy in P[}F8nd N1S Word format)
* PowerPoint presentation for public hearings
We understand the Citv intends to complete the review and approval processes for the Housing
Be08Ot update by the October 2013 deadline, Importantly, by adopting this Housing Element
OO time fOrthiS Cyo!� Dl88D� th8�fO[th� �Ub3�qu�n� CyC|o' B�|dvvn Park 4111111 h8V8 eight years
until the next update, rather than four years. HO0|e-|n8|8nd p[UpOS8S to adhere to the h]||Ovving
rDi|eStOOeS to complete the Housing Element Update, with sufficient time for Planning
Commission and City Council adoption and HCC) certification by October 2O13. Our scope uf
work oaoumneS two rounds of review with MCO; however, should a second round not be
necessary, we anticipate the project will be complete by early summer 2013.
16 July 2.2012
Contract Execution/Start Date
August 2012
Kick Off Meeting
3 nd week of August 2012
Administrative Draft Housing Element
'I't week of November 2012
City Review of Admin. Draft Element Complete Comments to
Hogle-Ireland
2 weeks following Draft Plan
Submittal
Complete Public Review Draft Housing Element
2 nd week of December 2012
Workshop/Study Ses sion
January 2013
HCD Submittal #1
1't week of February 2013
Initiate Environmental Documentation
February 2013
CitV, Review Admin. E,nvironmental"Documentation Complete —
Comments to Hoole-Ireland
2 weeks following Admin Draft
Environmental Document submittal'
Complete Complementaly General Plan Updates (Opflonao
February 2013
Respond to HCD Comments and Revise Draft Housing Element
April 2013
HCD Submittal #2 (if necessary)
1" week of May 2013
Public Hearings for Housing Element and Environmental
Document
July/August 2013
Final Certified 2014-2021 Housing Element
September 2013
16 July 2.2012
Cost oo',
Hogle- Ireland
Planning & Development Consulting
Emma=
now
H l- Irelan
Planning & Development Consulting
We are sensitive to the budget challenges all cities face today; thus, we have structured the work
program to focus on the immediate issue at hand: ensuring the Housing Element is consistent with
housing element law, providing defensible environmental documentation to support the policy
document, and meeting State - mandated deadlines. While the work program and cost proposal are
based on our understanding of the City's obiectives, both are flexible and can be adjusted to meet eet your
particular needs.
The scope of work and budget presented in this proposal assume the following:
The City will be responsible for noticing all public workshops and hearings.
Hogle- Ireland will produce printed copies of documents as indicated by the Scope of Work;
otherwise, all documents will be provided electronically for the City to reproduce and /or
distribute.
Hogle- Ireland will devote the staff resources necessary to keep the program on schedule,
and City staff will review draft documents and provided needed information in a timely
fashion consistent with the schedule.
We have entered into standard contract agreements with the City of Baldwin Park in the past, and our
contract requirements have not changed. Billing procedures will involve monthly invoices based on a
percent complete basis of a not -to- exceed amount, divided into tasks. The invoices, identifying the
percent complete, also serve as progress reports for staff to gauge project progress. The project budget
is broken down per task and deliverables on the following page.
R"a—M,
Iwo: Proposal for Baldwin Park Housing Element Update 17
-Ireland
Hogle
18 July 2, 2012
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I Ow's Har Projecti
Hogle-Ireland
Planning & Development Consulting
x uogoe °oe"and
,.""","vw Development Consulting
We invite you to contact the fO|k}vvng current and F8CeOt Hoole+|r9kand' Inc. CheOtS regarding our 8biUk/
to facilitate UlO[0Ugh and eX8D1p|8ry Housing E|8rD8rd updates. Additional Fefen8DC9s can be provided
upon request.
HOg|e+|Pe|end's Laura Stetson and Genevieve 8harn}vY prepared the 2008-2014 Housing E|eDl8At
update for the City of Azusa. Among the San Gabriel Valley foothill communities, Azusa has long
supplied m disproportionate amount nfaffordable housing. As a result, compared to neighboring Ci&aa.
Azusa has had the lowest rate of homeownership, the lowest median S8|e prime, and the highest rates
of overcrowding and substandard housing. The City of Azusa completed a comprehensive update to its
General Pon in 2004 which, like Baldwin Park's update, identified areas for mixed-use and higher
residential densities in the downtown and along major arterial corridors. Through the update pnooeao.
several key 8naaa in the City were identified as ideal locations for future housing opportunities. In
addidon, the update provided several opportunities to create new residential uses through infi||
development and reuse of existing structures. The City of Azusa permits o maximum density of 27
units/acre; o significant component of the Housing Element was providing substantiation that affordable
housing can occur at this level of density. In January 2011. the City received The City of Azusa
confirmation from HCO that the Housing Element complied with State |ovv.
The proposed project budget was $07'775, ofixed-fe*e budget. The project was completed on time and
on budget; the final cost was $67,775.
Contact: Cona| McNamara, Assistant Community Development Director
213E Foothill Boulevard, Azusa, C/\ 91702
ornonannara@oi.ezua@.oa.ue
(626) 812-5262
City of Monterey Park 2008-2014 Housing Element
Hogle-Ireland prepared the Housing Element for the City Monterey Park for the 2008-2014 cycle (key
staff included Laura Stetson and Genevieve Sharrow). The Monterey Park Housing Element was one
of the first housing elements within the SCAG region to be certified by HCO during the last planning
ovok*. HoQle+|red8nd project staff also worked on a focused update to the City's General Plan in 2007.
The 2008'2014 Housing Element was certified by HCO in Anh| of 2009 and Hog|e-Ireland, Inc. is
currently finalizing negotiations to update the City's 2014-2021 Housing Element. Laura Stetson
oversaw the previous housing element and will function in the same capacity for the 2014-2021 cycle.
Genevieve Gh8rnow served as lead planner for the previous housing element and will function as
project manager for the upcoming housing element.
The proposed project budgBtvvee$155,2G5,afix8d-heebudgaLThe proposed budget responded to the
City of Monterey Park's RFP which called for extensive community engagement, development of a new
Proposal for Baldwin Park Housing Element Update
Land Use Map and Zoning Map in GIS, as well as focused updates to the General Plan Land Use and
O[CU|8dOD E|8rnentS' as necessary. The project was COrDpi8ted OD time and under budget; the final
cost was $95'447.80 /iDC!UdiDg tGShS not eSSOCi8t8d specifically with the Housing E|enl9Ot\. We are
currently under contract iOupdate the City Of Monterey Park's 2O14-2O21 Housing Element.
Contact: Jim B8ShoQl, {}OnnrnUDity Development Director
330 West Newmark Avenue, Monterey Park, California S1754
JB8Shann@K8ODt8n8yP8[h.C8.gUv
(020) 3O7-1315
City of Alhambra
Hogle-Ireland, in coordination with Veronica Tam and Associates, completed the Alhambra 2008-2014
Housing Element. Laura Stetson oversaw the project, and Genevieve Sharrow was the primary author.
The Alhambra 2008-2014 Housing Element continued the City's focus on maintenance of the housing
stock and pPUg[8nnS designed to increase homeownership, as well as inC8Dt|VeS for new @ffDrd8b|8
housing. /\|h8[Dbr8 has established 8 graduated dGDSib/ 8||Ovv8nCe for neSid8Dd8| p8rCe|S, whereby
parcels that are greater than 20'000 square feet are 8||Ovvgd to achieve @ higher Ol8XirDU[D density (30
units per acre). K8UCh of the sites inventory P8|i8d on P3nyC|8bie residential SihB3, as well as opportunities
for mixed-use development in the central business district and along Valley Boulevard.
The proposed project budgetvvos$O4.980.afixed-f8nbudgeLThep jectvvaaoornp|etedontinneand
on budget; the final cost was $O4,900.
Contact: Vanessa Reynoeo' Deputy Director of Development Services
111.5). First Street, Alhambra, CA918O1
vreynono@cityufe|hmrnbna.oqJ
(026)570-5030
City of Garden Grove 2008-2014 Housing Element
Hogledrela�d pre-pared an update to the Garden Grove 2008-2014 Housing Element in conjunction with
Veronica Tam and Associates. The City of Garden Grove is an evolving community located in north
central Orange County. Within the past two deoodee, its population has become more diverse and
grown at o foa&ar nsba than the housing stock. With |itL|8 vacant land remaining, the City has been
inventive in responding to growth demands for both residential and non-residential development. The
2008 General P|an, completed at the same time as the Housing Element upd@0S, identified several
areas for mixed-use development partly in response to private development initiatives but also because
the City views mixed-use development as o land use strategy that can achieve several Oh|a[tiv8S,
including providing opportunities for new housing types. Laura Stetson was the Project Director of this
project and Genevieve Sharrovvwas a participating author. Hog|e-Ireland is also under contract to
complete the 2014-2021 Garden Grove Housing Element update.
The proposed project budgetforthe2UU8-2014[3undanGnoveHouoingE|ementw8S$O4'0SO,a fixed-
fee budget. The project vvOSoomp|at8dondmeondonbudgat|thafino|ooatvv8S$64,O8G.38.
Contact: Allison Mills, Neighborhood Improvement Manager
11222 Acacia Parkway, Garden Grove, CA9284U
al lison i@ci. garden-g rove. ca. us
(714)741-5139
22 July 2, 2012 21 am
References and Similar Proiects
A0 1
fral'i
City of Commerce 2008-2014 Housing Element Update
Alex Hamilton, Community Development Director
2535 Commerce Way, Commerce, CA 90040
alexh@ci.commerce.ca.us
(323) 722-4805
City of La Puente 2008-2014 Housing Element Update and 2014-2021 RHNA Appeal Assistance
Beth Chow, Assistant Planner
15900 East Main Street, La Puente, CA 91744
bchow(a-)Iar)uente.ora
(626)855-1547
City of Redwood City 2009-2014 Housing Element and General Plan Update
I i-
Maureen Riordan, Senior Planner
'I
017 Middlefield Road , Redwood City, CA 94063
m ri o rd a n g redwood c i ty. o rq
(650)780-7236
'003
Hole- Ireland m 'm Proposal for Baldwin Park Housing Element Update
= — '0111
C:Wmy\AMY\WORD \Reports \Council Reports \Contract dousing Element 2012.doc
This consultant services agreement (hereinafter referred to as this "Agreement ")
is made and entered into this day of September, 2012 by the City
of Baldwin Park, a municipal corporation, (hereinafter referred to as "CITY "), and
Hogle - Ireland, Inc., a California corporation (hereinafter referred to as
WHEREAS, State Law requires that cities within the Southern California
Association of Governments (SCAG) region must update their Housing Element for the
Planning Period, October 2013 through October 2021.
WHEREAS, City seeks to update it's Housing Element for the 2014 -2021
Planning Period in accordance with State Law.
WHEREAS, CITY desires to contract with CONSULTANT to conduct the
Services, as described in this Agreement as shown on Exhibit "A ".
NOW, THEREFORE, the Parties agree as follows:
CONSULTANT shall provide all the professional work (i) necessary for the
satisfactory completion of the Services, as described in Exhibit "A," which attached
hereto and incorporated herein by this reference.
The Services shall be provided during the term of this Agreement which shall
begin on the Effective Date, as defined in Paragraph 19 of this Agreement, and
terminate on the date the Housing Element is certified, which the parties anticipate
occurring by September 30, 2013, unless otherwise terminated or the time is extended
consistent with the provisions of this Agreement (the "Term ")
CONSULTANT'S professional services shall be performed by or shall be
immediately supervised by Laura Stetson, AICIP, who shall act as CONSULTANT'S
representative. Any change in CONSULTANT'S representative shall require prior
- .�• • r �- - r• - .• • ill I - MEE • -
4. #V i Ai.T r`K ko
For all labor, materials and services provided by CONSULTANT, including all
out -of- pocket expenses and reimbursables, CITY shall pay CONSULTANT a total fee
not to exceed Thirty -four Thousand Nine Hundred Seventy Dollars ($34,970.00)
(hereinafter referred to as "Not -to- Exceed Fee "), as described in Exhibit "B." which is
attached hereto and incorporated herein by this reference
CONSULTANT shall submit invoices for work satisfactorily rendered to CITY.
CONSULTANT shall submit invoices to CITY on a monthly basis, which shall contain a
reasonably detailed statement of each task for which work was performed, the number
of hours for such task, the professional who performed the task, his or her hourly rate
and the cost of materials.
1�1�1�7�►�rl`l(�L�L�71
CONSULTANT shall protect, defend, indemnify, and hold harmless CITY, and
each of its elected and appointed boards, officers, agents, attorneys and employees
M
(hereinafter referred to collectively as "INDEMNIFIED PARTIES") from any and all
claims, liabilities, expenses, or damages of any nature, including reasonable attorney
fees and costs, for injury to or death • any person, and for injury to any property,
including consequential damages of any nature resulting therefrom, to the extent
arising out of or in any way connected with the performance of this Agreement, by or on
behalf of CONSULTANT; provided, that CONSULTANT'S obligation to indemnify and
hold harmless shall only be to the extent CONSULTANT or its employees, agents or
officers causes the damages. CITY does not, and shall not, waive any rights against
L-TAII-I-I because of thc acceptance by Co 'IT -' of' the insurance policies des-crib- ed
in this Agreement. in the event any of INDEMNIFIED PARTIES are sued by a third
party for damages caused or allegedly caused by negligent or other wrongful conduct
of CONSULTANT or its employees, agents or officers, CONSULTANT shall not be
relieved of its indemnity obligation to INDEMNIFIED PARTIES by any settlement with
any such third party unless that settlement includes a full release and dismissal of all
claims by the third party against INDEMNIFIED PARTIES.
7. INSURANCE
Without limiting its obligations pursuant to Paragraph 6, CONSULTANT shall
name INDEMNIFIED PARTIES as additional insureds on the policies listed in
subparagraphs (b) and (c), below, and shall obtain and maintain during the life of this
Agreement all of the following insurance coverages:
(a) Professional/negligent acts, errors and omissions insurance in an amount
of One Million Dollars ($1,000,000.00);
-3-
(b) Comprehensive general liability in the amount of One Million Dollars
($1,000,000.00), including premises-operations, prod ucts/completed operations, broad
(c) Automobile liability for owned, hired, and non-owned vehicles in the
amount Five Hundred Thousand Dollars ($500,000.00')-
A Certificate of Insurance for all the foregoing policies and an Additional Insured
Endorsement for the general liability policy signed by CONSULTANT'S insurance
carrier in a form approved by CITY'S City Attorney must be provided prior to payment
I prior , payment
-C the on-ract Price pi irsuant to this 8 - r erneni.
01 U i k� L I-L I HU PUlb L L U i lb Ay e
In addition to the insurance coverage in Paragraph 8 above, CONSULTANT
shall obtain and maintain, during the life of this Agreement, Workers' Compensation
Insurance in the statutorily required amounts. Neither the failure of CONSULTANT to
supply specified insurance policies and coverage, nor the failure of CITY to approve the
same, shall alter or invalidate the provisions of Paragraph 7 of this Agreement.
No assignment by CONSULTANT of this Agreement will be recognized by CITY
unless such assignment has prior written approval of CITY. Any assignment without
such consent shall be voidable and shall, at the option of CITY to terminate this
Agreement.
ffl • 0lz �,j M,
CITY may terminate this Agreement at any time by giving the other party ten-
working days' (10-working days') prior notice in writing to all the Parties; provided, that
me
CONSULTANT is entitled to payment for Services satisfactorily rendered prior to such
termination based on time and materials actually expended, subject to the provisions of
17-M-17MAR
Except to the extent expressly provided herein, this Agreement, and the
provisions contained herein, may not be altered, changed or amended, except by
mutual consent of the Parties, in writing and signed by all Parties.
11 t all tim - s luring the -- - -'- --- - - nce of this AL Ll U U 1 ince perlorma T nIS Agreement, CONSULTANT shall be
an independent contractor of CITY, and shall not be (nor hold its employees, agents or
officers out to be) employees, officers or agents of CITY. CONSULTANT shall at its
own expense secure and be responsible for any and all payments of Income Taxes,
Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and all other payroll deductions required of CONSULTANT and its
officers, agents and employees and penalties assessed for non-payment of the same.
If any clause, provision or section of this Agreement shall be ruled invalid by any
court of competent jurisdiction, then the invalidity of such clause, provision or section
shall not affect any of the remaining provisions hereof.
This Agreement shall be governed by, and construed in accordance with, the
laws of the State of California. The Parties agree to be bound by all federal, state and
local laws, ordinances, regulations and directives pertaining to the Services. If litigation
M
arises out of this Agreement, then venue shall be the Superior Court of Los Angeles
County.
1i &�Tlyffw":
Waiver by CITY of any breach of any term, covenant or condition herein
contained shall not be deemed a waiver of such terms, covenant or condition or any
subsequent breach of the same or any other term, covenant or condition herein
This Agreement represents the entire and 'Integrated agreement between the
Parties for the Services and supersedes any and all prior negotiations, representations
or agreements, either oral or written.
17. NOTICE
Notices pursuant to the Agreement shall be given by personal service upon the
person to be notified, or upon the same in the custody of the U.S. Postal Service,
postage prepaid, addressed as follows:
(A) City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Attention: Amy Harbin, AICP, City Planner
(B) Consultant
Hogle-Ireland, Inc.
Attention: Laura Stetson, AICP
630 N. Rosemead Blvd., Suite 150
Pasadena, CA 91107
ME
All of the documents required to be prepared pursuant to this Agreement shall
upon completion thereof, be deemed for all purposes to be the property of the City
upon Consultant's receipt of payment for services.
The effective date of this Agreement is the date it is signed on behalf of CITY
(herein referred to as "Effective Date")
This Agreement may be executed in counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same
Agreement.
[Signatures continued on Page 8]
IVA
Attest:
Alejandra Avila, City Clerk
uailluelqtl� �00 �;ft
Aleshire & Wynder, LLP
M
Joseph Pannone, City Attorney
CONSULTANT:
Hogle-Ireland, Inc.
A:
Laura Stetson
Senior Vice President
CITY:
THE CITY OF PAL DWIN PARK, a municipal
corporation
0
w
Manuel Lozano, Mayor
CONSULTANT shall provide all Staffing Services necessary for the PROJECT
including the following:
1. Task 1 - Assessment.
a. Evaluation of 2008 -2013 Housing Element: Consultant will be required to
review and evaluate the current Housing Element and its programs, including:
I A dis%ussion of the effectiveness of the housing program and policies;
ii. A comparison of projected results from the adopted Housing Element to
actual accomplishments;
iii. A summary of how these results are important to a revision of the
Housing Element; and
iv. An evaluation of existing Housing Element to current State Housing
laws.
b. Document Review: Consultant will review City documents to aid in
understanding local conditions and the community's housing needs.
Documents included, but not limited to, 2020 General Plan and related
Program EIR, previous written communications with HCD, and all housing
programs and ordinances currently in place. In addition, the Consultant will
need to evaluate existing City housing resources, while identifying key issues.
2. Task 2 — Housing Element Preparation:
a. Needs Analysis: The Consultant will complete the housing assessment and
needs analysis to satisfy Government Code Section 65583. The Consultant
will evaluate housing conditions using State - approved criteria. Where
necessary to complete this task, the Consultant will obtain and analyze the
most current data available on demographics and housing in the City of
Baldwin Park. The gathered data will be used to draft a housing needs
assessment that will identify:
i. Population, demographic and employment trends;
ii. Special housing needs (e.g. large families, seniors, homeless, etc.);
iii. Housing stock characteristics,
iv. Adequacy of the City's public facilities (maintenance) and improvements
needed;
V. Housing cost and affordability;
vi. Projected housing needs; and
vii. Current vacant and underutilized land inventory.
in
b. Housing Resources and Opportunities: The Consultant will identify housing
resources, including programmatic, physical, and financial. In addition, the
Consultant will prepare an analysis of the relationship between the projected
housing needs and the dwelling unit capacity and availability of services to said
sites.
C. Housing Constraints: The Consultant will identify potential and actual
governmental and nongovernmental constraints to housing production. Where
constraints exist, the Consultant will develop housing programs to mitigate
them or, where appropriate and legally possible, remove them.
d. Housing Goals, Policies, and Quantified Objectives: The Consultant must
build on the existing Housing Element, public input, and the needs and
i.vo iSLi Cioo ics Qi i("aiy3Gs to tiii i i fiiirACe an i it i ipiei i ieniCillVl i f.iidt t Vl%ill 1 appropriate iClie cin
feasible housing policies and quantified objectives. This work will need to
satisfy the requirements of Government Code Section 65583(b) and (c), as
noted below:
The Housing Program will contain programs to:
i. Ensure that housing opportunities are available to all persons in the City;
ii. Preserve and improve the existing stock of affordable housing;
iii. Facilitate development of adequate housing to meet the needs of low
and moderate income households, meeting regional share of goals;
iv. Mitigate any governmental constraints to housing production,
improvement and /or maintenance; and
V. Ensure consistency with other General Plan elements and community
goals.
3. Task 3 — Prepare and Finalize Housinq Element:
a. Draft Housing Element: The Consultant will be required to prepare and
submit one (1) reproducible copy and one (1) electronic copy in (MS Word
Format) of the Administrative Draft Housing Element for Staff review and
comment. Once staff has reviewed and commented on the draft, the
Consultant will modify the Administrative Draft as directed. The Consultant will
then prepare and submit one (1) reproducible copy and one (1) electronic copy
of a Draft Housing Element for the City to provide HCD, the City Council, the
Planning Commission, and the general public for review and comment. The
City intends to make this Draft accessible both in hard copy format and on the
City's web site.
-10-
b. Community Meetings, Planning Commission and City Council Hearings:
The Consultant must organize and attend one (1) community meeting to
present the Draft Housing Element and respond to questions from the public.
The Consultant must also attend Planning Commission and City Council public
hearings.
C. Housing Element: The Consultant will prepare a final version of the Housing
Element, including any changes to the draft required by HCD and City staff, for
adoption and transmittal to the State by the HCD mandated deadline.
Consultant will work closely with staff to ensure that the City meets all HCD
deadlines and requirements.
d. Stiate ter: --fi Call:nn: The Consultan" must -F�-,IHOW I assisting he City
ir\ U—I I EL — L 1�11 through with assisting ILI I L
Q+�+� certification of -Ile Housing Element a�" r adoption by the
ecc
achieving €U--0 I . L11 I L site. U
City. The Consultant will work closely with HCD and the City of Baldwin Park to
ensure that City meets State requirements and will recommend modifications
to the adopted Housing Element, if required to obtain certification.
4. Task 4 — Environmental
a. CEQA Completion and submittal of all required documents: The
Consultant must prepare and process all applicable environmental documents
pursuant to CEQA.
-11-
• •
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BALDWIN
V A . Q . V
TO:
FROM:
DATE:
SUBJECT:
uu.q 061-1 a
CITY OF BALDWIN PARK S - 5 STAFF REPORT
IT
Honorable Mayor and Members of the Ci
Lorena Quijano, Finance Director
97,0130330WIM
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting.
the following is a summary of the payments released-
1 . The two payrolls of the City of Baldwin Park consisting of check numbers 194874 -
194954 Additionally, Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 223282 — 223849 for the period
of July 08, 2012 through August 04, 2012 inclusive; these are presented and
hereby ratified, in the amount of $779,206.58.
Z General Warrants, including check numbers 191688 tol 92165 inclusive, in the total
amount of $2,233,188.37 constituting claims and demands against the City of
Baldwin Park, are herewith presented to the City Council as required by law, and
the same hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Staff recommends City Council ratify the attached Warrants and Demands.
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P - A - R- K
• : Honorable Mayor and City Council •-
FROM: Vijay Singhal, Chief Executive Office
Lorena Quijano, Director of Finance.
�• ME
• _.- -
The purpose of this report is to submit the CALPERS Public Agency Review to the City
Council.
BACKGROUND/ DISCUSSION
CALPERS has recently increased the number of public agency reviews it performs in
order to ensure that local governments are in compliance with contracts and regulations
related to retirement and health benefits provided to its members.
CALPERS performed an on -site review during September 2010 that consisted of
sampling records and processes from April 2007 through March 31, 2010. The City
provided detailed information before and after their field work (conducted during
September 2010) in order to clarify the criteria related to any potential findings that
resulted from the review. Due to the time it takes for their internal review, the City
received their Public Agency Review report on February 2012.
The final Public Agency Review report is included as Attachment 1 and it provides an
overview of the results of this review, the scope, detail of the six findings related to
reporting errors, objective of the review, criteria used, and the City's initial response to
the review. Based on the report, the majority of these findings related to processes
performed in 2008, some of which were corrected with the implementation of the new
GEMS /Payroll /Human Resources system in 2009.
The City has been working with the various contact persons at CALPERS in order to
obtain further clarification and implement and /or resubmit information. However, since
CALPERS recently implemented their new system, the process to implement the last
two outstanding findings has become a lot more cumbersome and it will take a lot
longer than expected, especially with current staffing levels of the department.
CALPERS Review
Page 2
WMMAIMAKI
The immediate impact, other than potential overtime, is minor. However, staff will not
know the additional costs or payments owed to CALPERS until everything has been
completed.
Staff recommends that the City Council receive and file the attached CALPERS Public
Agency Review report and direct staff to continue to work with CALPERS in order to
close any outstanding items.
�11— 1-01.1 JAW I
1. CALPERS Public Agency Review Report
2. Letter from CALPERS dated March 20, 2012
3. City Response dated April 20, 2012
CALPERS Public Agency Review Report
UTTIce of Audit Services
Public Agency Review
City of Baldwin Park
Employer Code: 0595 February 2012
Job Number: P10-014
California Public Employees' Retirement System
Office of Audit Services
P.O. Box 942701
AtWo Sacramento, CA 94229-2701
', TTY: (916) 795-3240
cajpEIZS (9 6) 795-0900 phone, (916) 795-4023 fax
www.r-alpers.ca.gov
City of Baldwin Park
Lorena Quijano, Finance Director
144031 East Pacific Avenue
Baldwin Park, ','.--,A 91706
114 • - 0 I 1 •
oo
Pl 01 M Sol •
Enclosed is our final report on the results of the public agency review completed for the
City of Baldwin Park. Your agency's written response, included as an appendix to the
report, indicates agreement with the issues noted in the report. In accordance with our
resolution policy, we have referred the issues identified in the report to the appropriate
divisions at CaIPERS. Please work with these divisions to address the recommendations
specified in our report. It was our pleasure to work with your agency and we appreciate
the time and assistance of you and your staff during this review.
Sincerely,
J�AR�4AJE U KER, Chief
Services
:'T gervice�s
Office of Audit
Enclosure
cc: Finance Committee Members, CalPERS
Peter Mixon, General Counsel, CalPERS
Karen DeFrank, Chief, CASD, CalPERS
Mary Lynn Fisher, Chief, BNSD, CalPERS
Honorable Board Members, City of Baldwin Park
CITY OF BALDW�IN PARK
ResultsiO Brief ..................................................................................................... 1
CityBackground ....................... ....~..................................................... 1
Scope................................................................................................ . 2
'
Finding 2: Compensation E8[O8b!e Was Not Correctly Reported .............. 5
Finding 4: Salary Adjustment Was Incorrectly Reported ............................ Q
Finding 5:TemDOr3FV/P3rt-Tlr08 Employees ........................................... 10
Conclusion.......................................................................................................... 13
C8|PERS Background .......................................................................... Appendix A
Objectives............................................................................................. Appendix B
Criteria............................................................................ .................... Appendix [|
City's Response ................................................................................... Appendix [}
WAMMU=
The Office of Audit Services (OAS) reviewed the City of Baldwin Park's (City)
enrolled individuals, member compensation, required health and retirement
documentation and other documentation for individuals included in test samples.
A detail of the findings is noted in the Results section beginning on page three of
this report. Specifically, the following findings were noted during the review-
• Uniform allowance and the monetary value of uniforms ;mere not reported
• Educational incentive pay was not reported.
• Holiday pay was not reported.
• The value of Employer Paid Member Contributions (EPMC) was
incorrectly reported.
• Cell phone allowance was erroneously reported.
• Salary adjustment was incorrectly reported.
• Eligible.part-time employees were not properly enrolled into CalPERS
membership.
• Unused sick leave was not certified to CalPERS for retiring members.
The pertinent sections of the Government Code and California Code of
Regulations for each finding are described in greater detail in Appendix C.
CITY BACKGROUND
The City of Baldwin Park was founded in 1887 and incorporated on
January 25, 1956, under the general laws of the State of California. The City
provides a full range of municipal services. Services provided include police,
street maintenance and improvements, transit storm drains, recreation, public
improvements, planning, zoning, and general administrative and support
services. Memoranda of Understanding (MOU) and employment agreements
outline City employees' salaries and benefits and state the terms of employment
agreed upon between the City and its employees.
The City contracted with CalPERS effective September 1, 1965, to provide
retirement benefits for local miscellaneous and local safety police employees.
The City's current contract amendment identifies the length of the final
compensation period as twelve months for the two coverage groups. The City
contracted with CalPERS effective March 1, 1976, to provide health benefits to
all eligible employees.
CITY OF BALDWIN PARK
As part of the Board approved plan for fiscal year 2010/2011, the OAS reviewed
the City's payroll reporting and member enrollment processes as these
processes relate to the City's retirement and health contracts with CalPERS.
The review period was limited to the examination of sampled records and
processes from April 1, 2007 through March 31, 2010. The on-site fieldwork for
this review was conducted from September 20, 2010 through
September 23, 2010. The review objectives and a summary of the procedures
performed, sample sizes, .sample periods and findings are listed in Appendix B.
a
V,
F I ATOkT9
AEMCOIA�MIM 9. : I&,,:
Finding 1: Compensation earnable was not reported.
(a) Uniform allowance and the monetary value of uniforms were not reported.
(b) Educational incentive pay was not reported.
(c) Holiday pay was not reported.
(a) The City should report uniform allowances and the monetary value of
uniforms for all employees required to wear a uniform. This does not include
items that are solely for personal health and safety such as protective vests,
pistols, bullets and safety shoes.
(b) The City should report educational incentive pay as special compensation in
accordance with the requirements of California Code of Regulations Section 571.
(c) The City should report holiday pay for employees who are normally required
to work on an approved holiday because they work in positions that require
scheduled staffing without regard to holidays.
The City should work with CalPERS CASID to assess the impact of this non-
reporting and determine what adjustments are needed to both active and retired
members' accounts.
Bxmumz���
Employees in the following groups were required to wear a uniform.
G Public works
Police
Code-enforcement
Recreation
Maintenance
I
The City provided a uniform allowance for its police employees and provided
uniforms for the other groups of employees; however, the City did not report the
uniform allowance or the monetary value of the uniforms provided. Uniform
allowance and the monetary value of uniforms provided is reportable
compensation to CalPERS.
(b) Educational Incentive Pay
The City did not report educational incentive pay for a sampled employee.
Specifically, the City did not report $470.34 in -educational incentive pay in
service period 7/08-3. The educational incentive pay was paid in accordance
with the employee's written labor agreement and should have been reported to
I-
UalPERS' as special compensation.
(c) Holiday Pay
Police, recreation, and maintenance/public works employees were normally
required to work on holidays regardless of their work schedule.
In service period 7/08-3, three sampled employees earned holiday pay of
$291.75, $343.52 and $474.85, respectively. This pay was in addition to the
employees' regular earnings; however, the City did not report the holiday pay to
CalPERS. Compensation paid to employees who are normally required to work
on an approved holiday because they work in positions that require scheduled
staffing without regard to holidays is reportable compensation to CalPERS.
Criteria:
(a) Government Code § 20630(a), § 20636(a), § 20636(c)(1), § 20636(c)(5),
§ 20636(c)(6)
California Code of Regulations § 571(a)(5)
(b) Government Code § 20630(a), § 20636(a)
California Code of Regulations § 571(a) and 571(a)(2)
(c) Government Code § 20630(a), § 20636(a), § 20636(c)(1), § 20636(c)(5),
§ 20636(c)(6) It
California Code of Regulations § 571(a)(5)
2
Finding 2: The value of Employer Paid Member Contributions (EPMC) was
not reported in accordance with applicable government code sections and
regulations.
• I _r I L_ ie City should not report the value of EPMC unless a written labor policy or
agreement includes language that specifically states the normal member
contributions are to be paid by the City and reported as additional
compensation.
• The City should ensure the amount or percent of EPMC reported is the
amount or value identified in a City Council resolution that has been
submitted to CalPERS.
• The City should submit EPMC corrections for active employees as requested
by the CalPERS Payroll Unit.
• The City should report the value of EPMC on all compensation earnable
excluding the special compensation of the monetary value of EPMC.
• The City should report the value of EPMC as special compensation, separate
from a members base payrate and regular earnings.
The City should work with CaIPERS CASID to assess the impact of this incorrect
reporting and non-reporting to determine what adjustments are needed to both
active and retired members' accounts.
The value of EPMC was not listed in a written labor agreement
The City reported the value of EPMC for sampled employees in service periods
7/08-3 and 3/10-4. The sampled employees included an employee from each of
the City's bargaining groups.
The value
• EPMC must be contained in a written labor policy or agreement to
b to CalPERS as compensation earnable. OAS checked to ensure
City labor agreements contained language stating the member contributions
were to be paid and reported as additional compensation. Although several City
labor agreements contained the required information, OAS found no language in
a written labor agreement stating that the City would report the value of EPIVIC
It
for members of the Police Management Employees Association, the Police
Association, executive employees, and part-time employees.
The value of EPMC was not reported in accordance with a City resolution
The City did not report the amount of EPMC identified in City Resolution
#9467 for the City's miscellaneous group of employees. The resolution, in effect
since July 11, 1994, stated that the City elected to pay 100 percent of the
miscellaneous groups' normal member contributions as EPMC, and that the City
would report the same as compensation.
OAS reviewed the 7/08-3 and 3/10-4 service periods and found the City reported
r,
seven -erl-,ent EPIMC1,11or sample' miscellaneous employees. However, seven
V U I
percent was no longer the normal amount of member contributions. On
July 1, 2005, the City amended the contract with CalPERS to provide a 2.7% @
55 retirement formula for the City's miscellaneous group of employees. The
change resulted in an increase in the miscellaneous employees' normal
contribution rate from seven to eight percent of the employees' reportable
earnings. The value or amount of EPMC identified in the resolution should be
the same amount reported to CaIPERS as compensation earnable.
The value of EPMC was not reported
In February 2008, the CaIPERS Payroll Unit found that the City had not been
reporting the value of EPMC on behalf of City employees. The CalPERS Payroll
Unit promptly informed the City they were to:
• Immediately start reporting the value of EPMC.
• Calculate and report the value of EPMC for all active members for the
previous three years.
• Correct compensation earnable reported in the final compensation period for
City employees who retired after July 1, 1994, up to the current period.
OAS verified, on a sample basis, that the City reported the value of EPMC
calculated on employees' regular earnings in service period 7/08-3, on regular
earnings and special compensation in service period 3/10-4, and that the City
submitted infon-nation to the CaIPERS Payroll Unit tp,correct salaries reported for
retirees during the final compensation period. However, OAS also found that:
• The City did not submit corrections for three of sampled active employees.
• The City did not report the value of EPMC on reportable special
compensation paid to employees in service period 7/08-3.
N.
The City did not correctly report the value of EPMC for employees in service
period 7/08-3. Specifically, the City calculated the value of EPMC on
employees' regular earnings, and incorrectly reported the value of EPMC as
part of employees' base payrate and regular earnings. The value of EPMC
should have been reported separately as special compensation.
Criteria:
11-1 IND; 1,11 ;1111 li I
0
CITY OF BALDWIN PARK
Finding 3: Non-reportable compensation was erroneously reported.
The City should immediately stop reporting employee cell phone allowances.
The City should work with CalPERS CASID to assess the impact of reporting hon-
reportable compensation and determine what adjustments are needed to both
.2ctive and retired members' accounts.
I%=
The City incorrectly reported a cell phone allowance for two sampled employees
in service period 7/08-3. The cell phone allowance of $34-62 was reported and
combined with regular earnings. In addition, $2.42, the value of EPMC
calculated based on the cell phone allowance of $34.62 was reported as regular
earnings. Since cell phone allowance does not meet the definition of special
compensation, it should not be reported to CaIPERS.
Government Code § 20636(c)(5), § 20636(c)(6)
11
E-11
CITY OF BALDWIN PARK
Finding 4: The City incorrecvy reported a retroactive earnings adjustment.
. . a If If I . 0'F
The City should report the correct service periods involved in a retroactive
adjustment. The transaction should have the members new payrate and identify
the total additional earnings and contributions for the correct periods.
The City should work with CaIPERS CASD to assess the impact of the inr-nrmf-+
reporting and determine what adjustments are needed to the members account.
The City reported an incorrect amount of regular earnings for one sampled
employee in service period 7/08-3. The City paid the employee $14,940.60 in
earnings coded as "Retro Merit Increase" and then reported a retroactive
earnings adjustment in the amount of $15,986.44 covering the first pay period in
January 2008 (1/08-3) through the first pay period of July 2008 (7/08-3). The
reported earnings of $15,986.44 included the value of EPMC (calculated on the
$14,940.60). However, CalPERS records showed that the City previously
reported the new payrate and earnings beginning in the second pay period of
June 2008 (6/08-4). As a result, the City overstated the retroactive earnings paid
to the employee by including the second pay period of June 2008 (6/08-4) and
the first pay period of July 2008 (7/08-3) in the retroactive adjustment.
Government Code § 20630, § 20630(b)(1)
0
CITY OF BALDWIN PARK
(a) A temporary/part-time employee with prior CalPERS membership was not
enrolled into membership.
(b) Temporary/part-time employees were not enrolled in a timely manner.
(c) The City did not report earnings or submit contributions for temporary/part-
time employees who were enrolled into membership after meeting
CaIPERI(3 membership eligibility requirements.
M
(a) The City should ensure that employees are enrolled, earnings a
and retirement contributions are submitted when qualification for CalPERS
membership is met.
(b) The City should enroll employees who reach 1,000 hours worked in a fiscal
year no later than the first day of the first pay period of the month following the
month in which 1,000 hours of service is completed.
(c) The City should ensure part-time employees' earnings are reported, and
retirement contributions are submitted, after an employee has been enrolled into
CalPERS membership to ensure that employees receive appropriate service
credit.
The City should work with CalPERS CASID to assess the impact of and to correct
these non-reporting and membership issues.
WEMM
(a) Active Member Not Enrolled
One sampled part-time employee, enrolled into membership by a different
CalPERS agency on June 13, 2004, worked for the other agency during fiscal
year 2009/2010 and earned partial service credit. The City should have
submitted an enrollment form, reported the employee's compensation earnable,
and submitted retirement contributions to ensure that the employee received
appropriate service credit.
Wo
CITY OF BALDWIN PARK
(b) Temporary/Part-time Employees Were Not Enrolled Timely
Three sampled temporary /part -time employees worked more than 1,000 hours in
a fiscal year and were not enrolled in a timely manner.
• One employee reached the 1,000 hour threshold as of pay date
January 15, 2008, and should have been enrolled no later than the first
day of the first pay period of the following month. However, the City did
not enroll the employee into CalPERS membership until February 1, 2010. —
• The second employee reached the 1,000 hour threshold as of pay date
January 14, 2010, and should have been enrolled no later than the first
day of the first pay period of the following month. However, the City did
not enroll the employee into CalPERS membership until March 1, 2010.
• The third employee reached the 1,000 hour threshold as of pay date
.February 25, 2010, and should have been enrolled no later than the first
day of the first pay period of the following month. However, the City did
not enroll the employee into CalPERS membership until April 1, 2010.
(c) Temporary/Part-time Employees Did Not Receive Service Credit
While checking temporary/part-time employees for prior CalPERS membership,
OAS identified 17 employees enrolled by the City into membership during fiscal
year 2009/2010. OAS also identified that compensation earnable was not
reported for the employees in fiscal year 2009/2010, subsequent to their
enrollment. Three of the 17 employees were selected for additional review. OAS
verified that the sampled employees worked at the City after they were enrolled
and confirmed that the employees' earnings and contributions were not reported
to CalPERS. The City should have reported the employees' compensation
earnable and submitted retirement contributions to ensure that the employees
received appropriate service credit.
Note: The three employees identified in section (b) are the same employees
identified in section (c). Earnings and contributions should have been reported
on all compensation earnable starting with the first period in which they were first
eligible for membership.
Government Code § 20044, § 20305(a), § 20305(a)(1), § 20305(a)(3)(B),
§ 20630(a) and (b)
is
CITY OF BALDWIN PARK
Finding 6: The City did not report retiring employees' unused sick leave to
CaIPERS for additional service credit.
The City should ensure that retiring safety employees' unused sick leave is
accurately certified to CalPERS so that the retiree receives the appropriate
amount, of service credit upon retirement. An amended certification form (PERS-
LEIISEL)1-2100) should be submitted to CalPERS BNSD in order to adjust incorrect
certifications.
Condition:
Effective July 1, 2005, credit for unused sick leave became a mandated benefit
forthe City's police safety group due to CalPERS risk pooling. During the on-site
review, City staff explained that they were not aware of this mandated benefit
and, consequently, had not reported unused sick leave balances for City police
safety employees.
OAS reviewed the unused sick leave balance at retirement for two sampled
employees. One employee retired with 618.5 hours of unused sick leave. The
hours divided by eight converted to 77.31adays of unused sick leave. The
second employee retired with 884.7 hours of unused sick leave. The hours
divided by eight converted to 110.588 days of unused sick leave. OAS informed
the City that unused sick days for police safety employees should be reported to
CalPERS for additional service credit.
Criteria:
im
4
OAS limited this review to the areas specified in the scope section of this report
and in the objectives as outlined in Appendix B. OAS limited the test of
transactions to employee samples selected from the City's, payroll and health
records. Sample testing procedures provide reasonable, but not absolute,
assurance that these transactions complied with the California Government Code
except as noted.
The findinas and conclusions outlined in this report are based on information
made available or otherwise obtained at the time this report was prepared.
I
INAARA 'ET J�V,NER, CPA, CIA, CIDA
Chief, ffice of udit Services
Date: February 2012
Staff: Michael Dutil, CIA, Senior Manager
Diana Thomas, CIDA, Manager
Alan Feblowitz, Manager
Albert Sim
M
c
APPENDIX A
CITY OF BALDWIN PARK
The California Public Employees' Retirement System (CalPERS) provides a variety
of programs serving members employed by more than 2,500 local public agencies
as well as state agencies and state universities. The agencies contract with
r%
CaIPERS for retirement benefits, with CalPERS providing actuarial services
necessary for the agencies to fund their benefit structure. In addition, CaIPEERS
provides services which -laCilltate +L.',.e retirement process.
CalPERS Customer Account Services Division (CASD) manages contract coverage
for public agencies and receives, processes, and posts payroll information. In
addition, CASD provides services for eligible members who apply for service or
disability retirement. CalPERS' Benefit Services Division (BNSD) sets up retirees'
accounts, processes applications, calculates retirement allowances, prepares
monthly retirement benefit payment rolls, and makes adjustments to retirement
benefits. The Health Account Services section, as part of the CASD, provides
eligibility and enrollment services to the members and employers that participate in
the CalPERS Health Benefits Program, including state agencies, public agencies,
and school districts.
Retirement allowances are computed using three factors: years of service, age at
retirement and final compensation. Final compensation is defined as the highest
average annual compensation earnable by a member during the last one or three
consecutive years of employment, unless the member elects a different period with
a higher average. State and school members use the one-year period. Local public
agency members' final compensation period is three years unless the agency
contracts with CalPERS for a one-year period.
The employers' knowledge of the laws relating to membership and payroll reporting
facilitates the employer in providing CalPERS with appropriate employee
information. Appropriately enrolling eligible employees and correctly reporting
payroll information is necessary to accurately compute a member's retirement
allowance.
APPI"=N Dl;X B
OBJECTIVES
,APPENDIX B
CITY OF BALDWIN PARK
The objectives of this review were to determine:
• Whether the City complied with applicable sections of the California Government
Code (Sections 20000 et seq.) and Title 2 of the California Code of Regulations.
• Whether prescribed reporting and enrollment procedures as they relate LO I the
City's retirement and health benefits contracts with CaIPERS were followed.
This review Covers the period of period April 1, 2007, through March 31, 2010.
Z�w
Procedures, Sample Sizes, Sample Periods, and Findings
To accomplish the review objectives, OAS Interviewed key staff members to obtain an
understanding of the City's personnel and payroll procedures. OAS also reviewed the
following documentation:
• Contracts and contract amendments between the City and CalPERS
• Correspondence files maintained at CalPERS
• City Council minutes and City Council resolutions
• City written labor policies and agreements
• City salary, wage and benefit agreements including applicable resolutions
• City personnel records and employee hours worked records
• City payroll information including Summary Reports and PERS listings
• Other documents used to specify payrate, special compensation and
benefits for all employees
• Various other documents as necessary
OAS performed the following procedures. A description of the procedure and the
related sample sizes, sample periods and applicable findings for each procedure are
indicated.
✓ Reviewed City payroll records and compared the records to data reported to
CaIPERS to determine whether the City correctly reported employees'
compensation.
Sample size and period: Reviewed 15 employees covering two sampled
service periods - the first service period in July 2008 (7/08-3) and the second
service period in March 2010 (3/10-4).
APPENDIX B-1
CITY OF BALDWIN PARK
See Finding 1: (a) Compensation earnable was not reported for uniform
allowance and the value of uniforms.
(b) Compensation earnable was not reported for
educational incentive pay.
(c) Compensation earnable was not reported for holiday
pay.
See Finding 2: The value of Employer Paid Member Contributions was not
reported in accordance with applicable government code
sections and regulations.
See Finding 3: Non-reportable compensation (cell phone allowance) was
erroneously reported as compensation to CalPERS.
I fl-I - .
See Finding 4: Adjusted earnings were incorrectly reported.
✓ Reviewed payrates reported to CalPERS and reconciled the payrates to City
public salary records to determine whether the payrates reported were
accurate, properly authorized, and pursuant to publicly available pay
schedules.
Sample size and period: Reviewed 11 sampled employees in the second
service period in March 2010 (3/10-4).
No Finding
✓ Reviewed PERS listing reports to determine whether payroll reporting elements
were reported correctly.
Sample size and period: Reviewed 15 sampled employees in the second service
period in June 2010 (6/10-4).
ZMG=.
✓ Reviewed the City's enrollment practices pertaining to temporary/part-time
employees, independent contractors, optional members, and retired annuitants
to determine whether individuals met CalPERS membership eligibility
requirements. If
Temporary/part-time employee sample size and period: Reviewed a sample of
one employee for the 1,000 hour test covering fiscal year 2008/2009 and a
sample of 15 employees for the 1,000 hour test covering fiscal year 2009/2010.
CITY OF BALDWIN PARK
Reviewed a sample of 30 emplp
, yees for the prior membership test. Reviewed
a sample of three employees for earnings and contributions reporting.
See Finding 5: (a) A temporary/part-time employee with prior CalPERS
membership was not enrolled into membership.
(b) Temporary/part-time employees were not enrolled in a
timely manner.
(c) The City did not report earnings or submit contributions
for temporary/part-time —employees who were enrolled into
membership after meeting CalPERS membership eligibility
requirements.
Independent contractor sample size and period: Reviewed a sample of six
independent contractors covering calendar years 2008 and 2009.
No Finding
Elected officials sample size and period: Reviewed sample of one elected official
and two appointed officials covering review period.
No Finding
Retired annuitant sample size and period: Reviewed a sample of one retired
annuitant in fiscal year 2007/2008.
ZE�M
Reviewed the City's calculation and reporting of unused sick leave balances.
Sample size and period: Reviewed two retiring members covering the review
period for reporting of unused sick leave.
See Finding 6: The City did not report retiring employees' unused sick
leave to CalPERS for additional service credit.
✓ Reviewed health records to determine whether the City properly enrolled
eligible individuals into CalPERS Health Benefits Program.
Sample size and period: Reviewed 10 employees covering the review period.
A
APPENDIX C
CRITERIA
CITY OF BALDWIN PARK
Lolan4av,
Government Code § 20044, defines a fiscal year as, "Any year commencing on July
1st and ending with June 30t" next following."
Government Code § 20049, states:
"Labor policy or agreement" means any written policy, agreement,
memorandum of understanding, legislative action of the elected or appointed
governing erning the employer, or any other document used by the employer
Y �j V
to specify the payrate, special compensation, and benefits of represented
and unrepresented employees.
Government Code § 20305(a), states, in part:
An employee whose appointment or employment contract does not fix a term
of full-time, continuous employment in excess of six months is excluded from
this system unless:
(1) He or she i * is a member at the time he or she renders that service and is
not otherwise excluded pursuant to this article or by a provision of a
contract....
(3)(B) The person completes... 1,000 hours within the fiscal year, in which
case, membership shall be effective not later than the first day of the first pay
period of the month following the month in which ... 1,000 hours of service
were completed.
Government Code § 20630(a), states, in part:
As used in this part, "compensation" means the remuneration paid out of
funds controlled by the employer in payment for the member's services
performed during normal working hours....
Government Code § 20630(b), states:
When compensation is reported to the board, the employer shall identify the
pay period in which the compensation was earned regardless of when
reported or paid. Compensation shall be reported in accordance with
Section 20636 and shall not exceed compensation earnable, as defined in
Section 20636.
Government Code § 20636(a), defines compensation earnable by a member as,
"The payrate and special compensation of the member."
Government Code § 20636(b)(1), states:
Payrate means the normal monthly rate of pay or base pay of the member
paid in cash to similarly situated members of the same group or class of
zm��I
employment for services rendered • a full-time basis during normal working
hours, pursuant to publicly available pay schedules. Payrate for a member
who is not in a group or class, means the monthly rate of pay • base pay of
the member, paid in cash and pursuant to publicly available pay schedules,
for services rendered on a full-time basis during normal work hours, subject
to the limitations
• paragraph
Government Code § 20636(c)(1), states:
Special compensation of a member includes a payment received for special
skills, knowledge, abilities, work assignment, workdays or hours, or other
work condition-.. I
Government Code § 20636(c)(4), states:
Special compensation may include the full monetary value of normal
contributions paid to the board by the employer, on behalf of the member and
pursuant to Section 20691, if the employees labor policy or agreement
specifically provides for the inclusion of the normal contribution payment in
compensation earnable.
Government Code, § 20636(c)(5), states:
The monetary value of any service or noncash advantage furnished by the
employer, except as expressly and specifically provided in this part, shall not
be special compensation unless regulations promulgated by the board
specifically determine that value to be special compensation.
Government Code § 20636 (c)(6), states:
The board shall promulgate regulations that delineate more specifically and
exclusively what constitutes "special compensation" as used in this section.
Government Code § 20965, states:
A local miscellaneous member and local safety member, whose effective
date of retirement is within four months of separation from employment with
the employer which granted the sick leave credit, shall be credited at his or
her retirement with 0.004 year of service credit for each unused day of sick
leave certified to the board by his or her employer. The certification shall
report only those days of unused sick leave that were accrued by the
member during the normal course of his or her employment and shall not
include any additional days of sick leave reported for the purpose of
increasing the member's retirement benefit. Reports of unused days of sick
leave shall be subject to audit and retirement benefits may be adjusted
where improper reporting is found.
CITY OF BALDWIN PARK
California Code of Regulations � 571(a), provides a list that exclusively identifies
and defines special compensation items for members employed by a
contracting agency and standards to which compensation must conform in
order for items of special compensation to be used to calculate final
compensation for an individual member.
California Code of Regulations § 571(a)(1), states:
Value of Employer-Paid Member Contributions (EPMC) - The full monetary
r- e,
RO
value of employer-paid member contributions (EPMC) paid to Ca!P!= and
reported as an item of special compensation on behalf of all members in a
group or class.
T tl- e value of EP-MC., is calculated on all "compensation earnable" excluding
I o
the special compensation of the monetary value of EPMC paid to CalPERS
by the employer under Government Code section 20636(c)(4) thus
eliminating a perpetual calculation.
(A) A resolution or ordinance of the governing body must be provided to
CalPERS indicating the group or class, effective date, and the percent or
amount of EPMC being paid and reported as an item of special
compensation. The resolution. or ordinance must be formally adopted by the
employer's governing body, and submitted to CalPERS for review and
approval.
California Code of Regulations § 571 (a)(2), identifies educational incentive as:
an item of special compensation.
California Code of Regulations § 571(a)(5), defines uniform allowance as:
Compensation paid or the monetary value for the purchase, rental and/or
maintenance of required clothing, including clothing made from specifically
designed protective fabrics, which is a ready substitute for personal attire the
employee would otherwise have to acquire and maintain. This excludes
items that are solely for personal health and safety such as protective vests,
pistols, bullets, and safety shoes.
California Code of Regulations § 571 (a)(5), defines holiday pay as:
Additional compensation for employees who are normally required to work on
,an approved holiday because they work in positions that require scheduled
staffing without regard to holidays. If these employees are paid over and
above their normal monthly rate of pay for approved holidays, the additional
compensation is holiday pay and reportable to PERS.
For those employees with written labor agreements providing holiday credit
and allowing employees to cash out accumulated holiday credit, the cash out
must be done at least annually and reported in the period earned. If a
written labor agreement allows an employee to accumulate holiday pay
beyond the year in which it is earned and an employee later elects to cash
out accumulated holiday credit, it is not compensation for PIERS purposes.
California Code of Regulations § 571(b), states, in part:
The Board has determined that all items of special compensation listed in
section (a) are: (1) Contained in a written labor policy or agreement.
California Code of Regulations § 571(d), states:
If an item of special compensation is not listed in subsection (a) or is out of
compliance with any of 'Lille standards In subsection (b) as reported for the
individual, then it shall not be used to calculate final compensation for that
individual.
CalPERS Procedures Manual, page 71, states:
All special compensation is required to be reported separately as special
compensation as it is earned.
.r
CITY OF BALDWIN PARK
P•• t t
CITY'S RESPONSE
APPENDIX D
January 26, 2012
Margaret Junker, Chief
Office of Audit Services
P.O. Box 942701
Sacramento, CA 94229'2701
Dear Ms. Junker,
The city has received the draft report pertaining to your review of the City of Baldwin
Park. We understand the scope, of your review was limited to sampled records and
processes from April 1, 2007 through March 31, 2010. Based on our review, the
majority of these findings refer to reports submitted in 2008, in which there was a
transition in staff. Subsequent to that period the city has tried to maintain consistency in
payroll staff and transitioned into a new accounting, human resources and payroll
system (GEMS); this allows controls to be set up in order for reportable compensation
to be reported correctly. Below please find a brief description of the finding along with
the city's response.
FINDING#1 — Compensation earnable was not reported
(a) Uniform allowance and the monetary value of uniforms were not reported.
(b) Educational incentive pay was not reported.
(c) Holiday pay was not reported.
M
(a) The city will be working with CaIPERS, its bargaining units, employees (public
works, police, code-enforcement, recreation and maintenance), and GEMs to
develop a process to report uniform allowance and the value of uniforms for all
employees required to wear a uniform. The city understands that this does not
include items that are solely for personal health and safety such as protective
vests, pistols, bullets, and safety shoes.
CaIPERS Response
January 26, 2012
Page 2 of 4
(b) The city has determined that this was an isolated instance (in 2008) for the
sampled employee and has submitted corrections to CalPERS to correct the
reporting of the education incentive. The pay code for this education incentive
has been set up as compensation reportable to PERS in the new GEMS system
and is being reported correctly.
(c) The city will develop a process to report "Holiday Pay". for employees that
receives additional compensation in addition to the employees' regular earnings
for working on a holiday. Currently only police officers receive "Holiday Pay" or
additional earnings over above their normal monthly rate of pay.
IFINDING#2 — The value of the Employer Paid Member Contributions (EPMC) was not
reported in accordance with applicable government code sections and regulations.
Response to FINDING#2
The value of EPMC was not in a written labor agreement
In the past, the value of EPMC has been reported for all eligible employees enrolled in
CalPERS. The City will work with the sworn employee bargaining units, contract .
employees, and part-time employees in order to update labor agreements with the
required language, if necessary. The city understands it should not report the value of
EPMC unless a written labor policy or agreement includes language that specifically
states that "the. normal member contributions are to be paid by the City and reported as
additional compensation." The City will work with CalPERS to determine what
corrections are necessary to members' accounts, if any.
The value of EPMC was not reported in accordance with a City resolution
The city was not aware that when the city amended the contract to provide a 2.7% @ 55
retirement formula for the miscellaneous group that it resulted in an increase in the
employees' normal contribution rate from seven percent to eight percent of the
employees' reportable earnings. The city has begun reporting the correct percentage to
CalPERS.
The value of EPMC was not reported
The city previously reported EPMC on the same line item as the employees' base pay
and was not aware that it had to be reported separately. Once CalPERS informed the
city, the city began reporting it correctly. In addition, the City has continuously worked
closely with GEMS, its payroll/human resources system, to ensure that reports
submitted have the information required. The city submitted adjustments as requested
to CaIPERS during the 2008 year. In order to confirm that no other reporting was
needed, the city also contacted CalPERS during a miscellaneous employee retirement
in 2010 and verified that no additional corrections were required (see attached email).
CaIPERS Response
January 26, 2012
Page 3 of 4
FINDING#3 — Non-reportable compensations was erroneously reported.
The city has determined that thisItas an isolated instance (in 2008) for the two sampled
employees and has submitted corrections to CalPERS to correct the reporting of the cell
phone allowance. The pay code for cell phone allowance has been set up as "non"
reportable compensation in the new GEMS system and is being reported correctly.
FINDING#4 — The City incorrectly reported a retroactive earnings adjustmerl
-,4;,,-+ that was previously submitted to CalPERS
The city has researched the adjust
Period 03/09-3 Special), which adjusted the retro earnings for service period
07/08-3 for the employee. The city has determined that another adjustment was needed
based on information provided by CalPERS and has submitted the correction to
CalPERS. The city will work with CalPERS to ensure that this and future corrections are
submitted correctly in the new CalPERS system.
FINDING#5 — The City did not comply with membership enrollment requirements.
(a) A temporary/part-time employee with prior CalPERS membership was not
enrolled into membership.
(b) Temporary /part -time employees were not enrolled in a timely manner.
(c) The City did not report earnings or submit contributions for temporary/part-time
employees who were enrolled into membership after meeting CalPERS
membership eligibility requirements.
I, . . . . . . . . . .
(a) The city has developed a process to ' check/verify if new temporary/part-time
employees have prior CalPERS membership with another CaIPERS agency.
This process will ensure that if eligible, members are enrolled, that earnings are
reported and that retirement contributions are submitted timely-, the member
referred to in the finding has been enrolled in CaIPERS.
(b) The city has developed a process to track hours worked in order to determine
when new temporary/part-time employees should be enrolled into membership-,
eligible temporary /part -time employees have been enrolled into CaIPERS.
(c) The City is submitting the earnings and contributions for temporary/part-time
employees who were enrolled into membership. The city has developed a
CaIPERS Response
January 26, 2012
Page 4 of 4
process to report earnings and contributions for temporary/part-time employees
who have been enrolled in CaIPERS simultaneous with all full time employees,
FINDINGN — The City did not rep"Ort retiring employees' unused sick leave to CaIPERS
for additional service credit.
The city is now reporting retiring sworn employees' unused sick leave to CaIPERS for.
additional service credit. The City was not aware that this benefit was automatically
added in 2005 as a mandated benefit to those bargaining units in the CaIPERS risk
pool, which includes the city's safety group. The City will submit an amended form
(PERS-BSD-200) to CaIPERS in order to adjust the certifications previously submitted.
The City of Baldwin Park is committed to its employees and has been improving its
processes, including the purchase of a new payroll/human resources system, in order to
set controls that will allow unto report information correctly to CaIPERS. We understand
that we must continue to work with CaIPERS to ensure that all data is captured in the
payroll reports that are submitted.
Please let us know if you have any questions or need additional information regarding
our responses.
Thank you,
erg Quijan®
Finance Director
Cc: Vijay Singhal, Chief Executive Director
Leticia Lara, Human Resources Manager
Rose Tam, Assistant Accounting Manager
Alan Feblowitz, CaIPERS Representative
Attachment: November 3, 2010 email from CaIPERS
Letter from CALPERS dated March 20, 2012'
Customer Account Services Division
P.O. Box 942709
Sacramento, CA 94229-2709
Telecommunications Device for the Deaf - (916) 795-3240
888 CaIPERS (or $88-225-7377), FAX, (916) 7-95-2330
.March 20, 2014 Employer Code # 0595
City of Baldwin Park
Lorena Quijano, Finance Director
14403 East Pacific Avenue
Baldwin Park, CA 91706
Dear Ms. Quijano:
We have received a copy of the final Public Agency Review for the City of Baldwin Park
from the CaIPERS Office of Audit Services.
We would like to assist,you in resolving the finding(s) in the report. Please refer to the
table below for information regarding each finding. Please provide a written response to
the appropriate contact person listed below within thirty (310.),days of this letter indicating
your progress in resolving these risk(s).
Finding
Pa 2e
Comments
Contact
1
3
Compensation earnable was not
Antone K. Paul
reported.
(a) T he City should report uniform
allowances for all employees
required to wear a, uniform to
CalPERS as special
=pensatio-
(b) The City should ensure that
educational incentive pay is
reported to CalPERS as special
compensation.
(c) The City should report holiday
pay for employees who are
normally required to work on an
approved holiday to CaIPEAS
as special compensation
California Public Employees' Retirement System
www.calpers.ca.gov
March 20, 2012
2
5
The -value of Employer Paid Member
Antone K. Paul
Contributions (EPIVIC) was not
reported in accordance with _qppLcable
government code sections and
regulations.
The City should ensure that the value
of EPMC is contained in a written
labor policy or agreement and must be
reported to CalPERS as special
8
compensation.
Non-reportable compensation was
Antone K. Paul
3 L
t.r(Mqquq!y reported.
This City should immediately stop
reporting *employee cell phone
allowances to CaIPERS.
4
9
The City incorrectly reported a
Savino
retroactive earnings adjustment.
Gutierrez
The City incorrectly reported a
or
retroactive earnings adjustment.
Thomas
Comfort
The City should report the correct
service periods involved in a
retroactive adjustment. The
transaction should have the member's
new pay rate and identify the total
additional earnings and contributions
for the correct, periods.
Please indicate when the City of
Baldwin Park is going to submit their
corrections to us.
5
10
The City did not comply with
Liz Lott
membership enrollment requirements.
(a� A temporary/part-time
employee with prior CalPERS
membership was not enrolled
into membership.
The City should ensure that the
employee is enrolled into
GaIPERS in accordance with
the Public Agency Review and
all payroll reported from the
employee's membership date
until current if still employed or
until the ernployep separated if
he no longer works for your
agency.
(b) Temporary /Part -time
employees were not enrolled in
a timely manner.
The City should ensure that the
employees are enrdlled into
CalPERS on the first day of the
pay period following the date in
which they worked 1,000 hours.
Payroll should be reported from
the employee's membership
date until current if still
employed or until they
separated if they no longer
work for your agency.
(Employee membership dates
do not currently match the
dates listed on the confidential
list.)
(c) The City did not report earnings
or submit contributions for
temporary /part -time employees
who were enrolled into
fnehibership after meeflnd
CalPERS membership eligibility
requirements.
The City should ensure that
ALL employees who are
enrolled, or eligible for
enrollment, are enrolled when
eligible and their earnings
reported to CalPERS.
Any payroll that has not been
reported, and is now past due.,
should be provided by pay
period on the Arrears Payroll
Reporting Form (MEM-1344)
and should be reported from
the employee's membership
March 20, 2012
4 March 20, 2012
For any questions concerning these risks, you may -contact the Employer, Contact -Center
:at 888 CaIPERS (or 888-225-7377). -If you have already taken action on any of the risks
contained within the review, please contact us at the above number or send a lettt r to
the address below:
CaIPERS
Customer Account Services Division
P.O. Box 942709
Sacramento, CA 94229-2709
Sin erely,
He di Callahan
Eirnployer Review Liaison
Customer Account Services Division
date until present if they are still
working or until they separated
if they no 'longer work for your
agency.
The M EM- 1344 form is located
on the GaIPERS.Website,
wvvw.Ca]PERS.ca.gov, under
Employer Forms and
Publications Directory. Please
notify Liz Loft When the
employee's membership has.
been keyed and the payroll
completed. The MEM-1 344
form can be faxed to Liz Loft at
(916) 7953287,
L
For any questions concerning these risks, you may -contact the Employer, Contact -Center
:at 888 CaIPERS (or 888-225-7377). -If you have already taken action on any of the risks
contained within the review, please contact us at the above number or send a lettt r to
the address below:
CaIPERS
Customer Account Services Division
P.O. Box 942709
Sacramento, CA 94229-2709
Sin erely,
He di Callahan
Eirnployer Review Liaison
Customer Account Services Division
r •,• •. -• • 1' i
P - A•R. - K
UNTITKIINno EA
Heidi Callahan
Employer Review Liaison
Customer Accounts Services Division
P.O. Box 942709
Sacramento, CA 94229 -2709
Dear Ms. Callahan,
The City received your letter dated March 20, 2012, regarding the outstanding findings as it
relates to the final Public Agency Review (scope of work from April 1, 2007 through March 31,
2010).
The City has contacted the "Contact" individuals noted below and has provided a "Status for
each of the findings.
Finding
Page
Comments
Contact
STATUS
1
3
Compensation earnable was not reported.
Antone K. Paul
The City is
working with Mr.
(a) The City should report uniform allowances
Paul and has
for all employees required to wear a uniform
obtained further
to CalPERS as special compensation,
clarifications that
will allow us to
(b) The City should ensure that educational
resolve these
incentive pay is reported to CalPERS as
findings.
special compensation.
The City has also
(c) The City should report holiday pay for
obtained
employees who are normally required to work
assistance in how
on an approved holiday to CalPERS as
to enter
special compensation.
corrections in the
new "My CalPERS
system."
Ca|PERSReoponse
April 20, 2012
Page 2 of 4
Finding
Page
Comments
Contact
STATUS
2
5
The value of Employer Paid Member
Antone K. Paul
The City is
Contributions (EPMC) was not reported in
working with Mr.
accordance with applicable government code
Paul and Mr.
sections and regulations.
Gutierrez in order
to resolve this
The City should ensure that the value of
finding.
EPMC is contained in a written labor policy or
agreement and must be reported to CalPERS
The City has also
as special compensation.
provided
Resolution No. 94-
67 that allows for
"he reporting of the
value of EPMC as
special
compensation to
both safety and
local
miscellaneous
3
8
Non-reportable compensation was
Antone K. Paul
The City has
erroneously reported.
notified Mr. Paul
that the City does
This City should immediately stop reporting
not currently report
employee cell phone allowances to
cell phone
CalPERS.
allowance to
CalPERS and that
the City is
currently
submitting
corrections to
correct this 2008
4
9
The City incorrectly reported a retroactive
Savino
The City has
earnings adjustment.
Gutierrez
contacted Mr.
or
Gutierrez and is
The City incorrectly reported a retroactive
Thomas
currently
earnings adjustment.
Comfort
submitting
corrections to
The City should report the correct service
correct this 2008
periods involved in a retroactive adjustment.
error.
The transaction should have the membees
new pay rate and identify the total additional
earnings and contributions for the correct
Please indicate when the City of Baldwin
Park is going to submit their corrections to
CePERSResponsa
April 20.2O12
Page 3 of 4
Finding
Page
Comments
Contact
STATUS
5
10
The City did not comply with membership
Liz Loft
The City has
enrollment requirements,
contacted Ms. Loft
and will be
(a) A temporary/part-time employee with prior
submitting
CALIPERS membership was not enrolled into
corrections on Form
membership.
MEM-1344.
The City should ensure that the employee is
enrolled into CalPERS in accordance with the
The City has placed
Public Agency Review and all payroll reported
procedures in place
from the employee's membership date until
to ensure that
current if still employed or until the employee
employees are
separated if he no longer works for your agency,
enrolled into
CalPERS on the first
(b) Temporary!Part-time employees were not
day of the pay
enrolled in a timely manner.
period following the
date in which they
The City should ensure that the employees are
worked 1,000 hours
enrolled into CalPERS on the first day of the pay
AND that the City
period following the date in which they worked
verifies if any new
1,000 hours. Payroll should be reported from the
employees have
employee's membership date until current if still
prior CALPERS
employed or until they separated if they no longer
membership.
work for your agency. (Employee membership
dates do not currently match the dates listed on
The City is reporting
the confidential list.)
earnings and
submitting
(c) The City did not report earnings or submit
contributions to
contributions for temporary/part-time employees
CalPERS once the
who were enrolled into membership after meeting
employee has been
CalPERS membership eligibility requirements.
enrolled and is
eligible for
The City should ensure that ALL employees who
enrollment
are enrolled, or eligible for enrollment, are
enrolled when eligible and their earnings reported
to CalPERS.
Any payroll that has not been reported, and is
now past due, should be provided by pay period
on the Arrears Payroll Reporting Form (MEM-
1344) and should be reported from the
employee's membership date until present if they
are still working or until they separated if they no
loner work for your agency.
The MEM-1344 form is located on the CalPERS
Website, www.CalPERS.ca,gov, under Employer
Forms and Publications Directory. Please notify
Liz Loft when the employee's membership has
been keyed and the payroll completed, The IVIEW
1344 form can be faxed to Liz Loft at
CaIPERS Response
April 20, 2012
Page 4 of 4
The City of Baldwin Park is committed to resolving any outstanding findings and we will
continue to work with the above contacts in order to complete and finalize outstanding items in
the next few months. We understand that we must continue to work with CalPERS to ensure
that all data is captured in the payroll reports that are submitted.
Please let us know if you have any questions or need additional information regarding our
responses.
Thank you,
Lorena Quijano
Finance Director
Cc: Vijay Singhal, Chief Executive Director
Leticia Lara, Human Resources Manager
Rose Tam, Assistant Accounting Manager
TO:
FROM:
DATE:
Kr - -7[ -
numm, umewe-W M11
map
SUBJECT: Consideration of San Gabriel Valley Council of Governments
and Other Memberships
This report is for the City Council to evaluate the benefits of the San Gabriel Valley
Council of Governments (SGVCOG) (the "COG") membership and to seek direction
from the City Council on whether to renew membership.
I gio] "'ICI
On August 15, 2012, during a City Council Study Session the City Council directed staff
to review and evaluate the benefits of the COG membership. This report is an update
of a similar request presented at the October 5, 2011 City Council meeting (See
attached).
rIkTk"ATKW_M9
1. The San Gabriel Valley Council of Government:
The San Gabriel Valley Council of Governments was founded in 1994 as a Joint
Powers Authority (JPA). The current membership includes 31 incorporated cities in
the San Gabriel Valley, three Supervisorial Districts representing the unincorporated
areas in the San Gabriel Valley, and the Valley's three water agencies. Collectively,
those agencies represent the Valley's 2 million residents living in 31 incorporated
cities and numerous unincorporated communities, including two of the largest
unincorporated areas Rowland and Hacienda Heights. The City of Baldwin Park has
been a member of the COG since its founding.
The Mission
"By 2012, the San Gabriel Valley Council of Governments will be recognized as the
leader in advocating and achieving sustainable solutions for transportation, housing,
economic growth and the environment."
San Gabriel Valley Council of Governments Page 2 of 9
September 5, 2012
The Vision
"The San Gabriel Valley Council of Governments is a unified voice to maximize
resources and advocate for regional and member interests to improve the quality of
life in the San Gabriel Valley."
The COG Governing Board is comprised of a representative and alternate from the
City Council of each member city. Additionally, each of the three Los Angeles
County Supervisors representing areas in the San Gabriel Valley has a seat on the
COG Governing Board. The three San Gabriel Valley water agencies share a single
membership on the board (see Attachment 1 for a complete list of delegates).
Baldwin Park representatives to the COG are appointed by the City Council.
Currently, Councilmembel, Monica Garcia is the City representative and
I%'-'.0unciImU-mber Susan Rubio is the alternate.
The work and level of assistance of the COG is based on the priority of the issues at
hand and the decisions of the various committees. The COG standing and ad hoc
committees serve as forums to discuss and resolve relevant issues among the
member agencies within the San Gabriel Valley. It includes:
Four standing committees:
• Executive Committee;
Transportation; Energy;
Environment, and Natural Resources; and,
Housing Committee.
Four Advisory/Technical Advisory Committees (TACs)
• Planning & Community Development;
• Public Works & Engineering;
• City Managers; and,
• San Gabriel Valley Assistants.
And a series of Ad Hoc Committees as needed, currently two as follows:
• Emergency Services/Trauma Care; and,
• Homeless Services Needs Assessment Steering Committee.
(See Attachment 2 for a complete organizational chart.)
a) Membership Dues:
The cities pay the membership dues on a yearly basis on a fiscal year cycle.
The membership includes a base fee of $5,000 applicable to all cities and a per
capita fee of $0.30. The COG also has a total maximum charge of $30,000 for
any member agency. There is no CPI adjustment to the fee. The City of
Baldwin Park currently has a total membership fee of $27,699.201 based on a
population of 75,664 per the California Department of Finance, which was
adjusted down from previous years. The FY 2012-13 invoice has not yet been
received.
1. Base Fee $5,000 + (Population 75,664 x $0.30) = $5,000 + $22,699.20 = $27,699.20
San Gabriel Valley Council of Governments Page 3 of 9
September 5, 2012
3xilly-T I •
• I I I I I I I I E � 1� I � I • I I I I III
Section 21(a) of the COG Agreement states a member of the COG may
withdraw by filing a written notice with the President of the Governing Board
within 60 days before the actual withdrawal. The effective date of the withdrawal
shall be on the 60th day after the notice has been submitted. The annual dues
shall then be adjusted, on a pro rata basis, using the effective date of the
withdrawal, and member shall be entitled to the balance of the annual dues paid.
Section 21(b) further says if a member fails to pay its dues within three months
of its annual dues assessment as required by the Agreement and Bylaws, and
after a 30-day written notice is provided to the member, then the member shall
be suspended from the COG. Such member shall be readmitted only upon
payment of all dues, including all dues incurred prior to the suspension and
during the suspension.
When a member has requested withdrawal from the COG, such member may be
readmitted after paying in full all dues owed for the current fiscal year and any
fiscal years for which the agency had been withdrawn from the COG 2 . The cities
of Bradbury and West Covina went through this process before being readmitted
to the COG in recent years. Currently, all cities in the San Gabriel Valley are
active members of the COG.
2. SGVCOG Contribution to Baldwin Park
Participation in the COG benefits the City of Baldwin Park in several levels.
First, by becoming an integral part of a regional network of cities and agencies in the
San Gabriel Valley, the City of Baldwin Park participates in decision making forums
to address regional issues. Those issues are discussed in the COG Strategic Plan
Update,3 including regional transportation, housing, economic growth and the
environment. Also, one of the main objectives of the COG is to advocate for and
access federal, state and local funds for San Gabriel Valley projects.
Second, the COG assists local agencies by providing a) staff assistance in dealing
with state legislation; and b) access to grants and other funding.
a. Staff participates on a monthly basis to the Technical Advisory Committees
(TACs) Planning and Public Works Director meetings. Major issues discussed
include:
Regional Housing Needs Assessment (RHNA) State requirements - Members
of the COG Planning Director's TAC participate in and attend SCAG's
Regional Housing Needs Assessment's (RHNA) meetings and collectively
voice the San Gabriel Valley's issues and concerns regarding the
methodology utilized in determining each city's Regional Housing Needs
Assessment numbers which are required to be incorporated into each City's
Housing Element. The Planning TAC also provides a forum to review and
2. SGVCOG Agreement Section 21(c)
3. San Gabriel valley Council of Governments Strategic Plan Update — July 21, 2011
San Gabriel Valley Council of Governments
September 5, 2012
Page 4 of 9
discuss the RHNA methodology as well as any changes to the process that
has occurred between cycles.
Affordable Housing Development Technical Assistance and Homelessness -
A significant issue to the San Gabriel Valley is the allocation of the City of
Industry set-aside funds. The San Gabriel Valley was not receiving their 'fair
share' of the funds and the primary factor identified was the lack of technical
expertise City's have in competing for the funds. Through the COG the
LACDC has developed a technical assistance and consultant services
program for cities for site identification, feasibility analysis, developer
financing scenarios for affordable housing projects.
San Gabriel Valley Housing and Homeless Services Coordinating Council -
This agency %AIMC formed as a result of the COG's Regional Homeless
zJ -Y - e,.0 L the 1_$ \a Regional 11
Services Strategy. It is a community based network that is intended to serve
as a link to enhance and expand the housing and homeless services which
building partnerships between service providers in the local governments;
prevent and end homelessness in San Gabriel Valley; and get an accurate
count of homeless in SGV to provide for scaled homeless services.
• Congestion Management Program (CMP) - Metro is in the final stages of
preparing a nexus study regarding a proposed a congestion mitigation fee
which would levy charges on all types of new development throughout the
region in order to fund regional transportation projects. In order to
understand the issues associated with this proposed program and its
potential impact on the San Gabriel Valley, the COG suggested that the SGV
partner with MTA in designing a pilot program for the proposed fee based
system. Through the COG, this approach ensured San Gabriel Valley issues
are identified addressed.
SB 375 - An implementation bill of AB 32, that addresses Baldwin Park's role
in achieving greenhouse gas reductions through land use changes and the
corresponding reductions in vehicle miles traveled. Sustainable Community
Strategy by linking transportation and land use to reduce vehicle miles
traveled.
• CalRecycle grant - The COG has received an implemented a Cal Recycle
grant to promote recycling by partnering with the California Product
Stewardship Council and local businesses throughout the San Gabriel Valley
to offer convenient in-store household battery recycling opportunities. The
COG has launched a media campaign, including print, radio and billboards
ads to promote awareness and the disposal regulations. In Baldwin Park, the
business partner is Vallarta Supermarket on Ramona Blvd.
• High Speed rail - The COG is working with the San Gabriel Valley cities in
monitoring the work of the California High Speed Rail Authority (CHSRA) to
evaluate the regional and individual city's impact of the proposed alignments.
The City of Baldwin Park has been studying the possibility of having an
San Gabriel Valley Council of Governments
September 5, 2012
Page 5 of 9
overhead high speed train along the 1 -10 Freeway corridor. However, Baldwin
Park is not amongst the list of proposed stations. Additionally, the COG has
supported an alternative proposal, developed by Supervisor Antonovich,
which could use existing funding to improve Metrolink speeds and service.
• Storm Water Permitting and Funding - Currently, the COG is working with
San Gabriel Valley cities to resolve the issues created by the Los Angeles
County delegating NPDES responsibilities to local agencies. The COG is
working with our Public Works Department and that of other cities to set up a
framework and establish a regional reviewing process. Additionally, the COG
technical committees also serve as forum to discuss Los Angeles County
Flood Control District's proposed Water Quality Initiative, which could
potentially raise new revenue to fund storm water and water quality projects.
b. For the past year, the City of Baldwin Park has been the direct and indirect
recipient of grant monies which the COG had submitted and was awarded. This
process alone saved City staff time in researching, making application and
administering and monitoring the disbursement of the grants. Overall, the COG
is contributing4 approximately $212,000 in direct grant funding, and up to
$38,000 is City staff reimbursement time. These costs exclude indirect COG
cost such as grant preparation and grant administration and monitoring. These
programs include:
• Climate Action Plan (CAP) — The COG is providing for consultant work to
prepare a CAP, as required under AB 32, for the City of Baldwin Park in
coordination with a regional CAP as part of a $3.2M Edison grant awarded to
the COG. The City's share of this grant is estimated at approximately
$100,000 in consultant services. Additionally, the City will be directly
reimbursed up to $18,000 for staff time associated with this work. To date,
about 90 % of the work has been completed (just received administrative
draft). As part of this grant, COG authorized City to complete two facility
energy audits at the City Yard and the Teri Muse Family Service Center, and
funded on a reimbursement basis up to $7,500 (February 2012).
• Purchase of the Los Angeles County Enterprise Management Information
System (EEMIS) to manage and monitor the City energy consumption, in
compliance with AB 811. The purchase of this software is made possible
with a $1.5M Edison grant awarded to the COG. The City's share of this
grant is estimated at approximately $45,000 including software and
equipment costs and County monitoring. Additionally, the City will be directly
reimbursed up to $20,000 for staff time associated with the work. To date,
about 30% of the work has been completed (initiation and review of existing
data phase).
4. All $ amount estimate provided by the SGVCOG
San Gabriel Valley Council of Governments
September 5, 2012
Page 6 of 9
• Outreach. Throughout the year, the COG provides the City of Baldwin Park
with a series of workshops and education outreach meetings. Recently, the
COG provided City residents and industry leaders with free workshops on:
• Home Energy Performance Workshops to inform residents how to
receive energy rebates (10/20/09 and 8/3/10);
• Title 24 workshop to inform about Building Code changes to the new
Green Code (10/29/09);
• Christmas tree LED light exchange and disseminate information on
Energy Upgrade and personal action surveys during the Holidays
(2010 & 2011);
• Energy Upgrade information booth at the concerts in the park series to
offer additional information on various programs available to our
residents and personal action surveys.
• Energy I 1pnr rip Kickoff to educate residents r)n energy efficiency
rebates and programs (August 24, 2012)
• Energy Upgrade Workshops to learn how to save energy and earn up
to $8,000 in energy rebates February 25th and August 28, 2012)
• COG coordinated for securing informational Energy Kiosk at
Community Center (March 2012).
Based on staff, consultant cost, outreach medium (flyer, newspaper
advertisement, etc.), and the material given (free lights, food and drinks) the
total value of these outreach effort is estimated at approximately $15,000.
• Energy Leader Partnership Banner — COG/SCE coordinated for the City of
Baldwin Park's energy leader partnership banner, now located in the 2nd floor
lobby at City Hall. Estimated at approximately $500.
• Pool Pump Audit/Joint Pool Pump VFD Procurement — The COG and SCE
completed pool pump audit for community center. Also, working on joint pool
pump VFD procurement project, for several interested SGV cities (March
2012/June 2012). Estimated at approximately $3,500.
• City will receive an SCE rebate check of $17,689.16, of which $8,844.58 is
due to the participation in the SGVCOG Energy Leadership Program, as part
of the HVAC upgrade project(September 2012).
• Energy Leadership Program — This Edison program is organized by the COG
for the benefits of member agencies. It provides various power rebates for
each energy efficiency levels accomplished. As a result of the COG
sponsored outreach and other programs the city is currently engaged, the
City of Baldwin Park is at the Valued Level, and soon to achieve the Silver
Leve15 which translate in a $0.06 per annual kWh saved. So far, the City of
Baldwin Park was able to realize a saving of about 19,380 kWh/year and
receive a check for $3,615.60. The City is working towards attaining the next
Gold Level which will provide a rebate of $0.09 kWh.
5. Energy Leader Partnership — City of Baldwin Park
San Gabriel Valley Council of Governments Page 7 of 9
September 5, 2012
[1116IN441tu 0
There are many benefits to the COG membership. Some of the benefits are in kind
services, monetary and political, such as membership votes on the many committees
whose decisions may have impacts on Baldwin Park. Membership also provides
access to valley wide legal and lobbying efforts at the state and federal levels.
Based on the COG contribution, and the economies of scale created by the
membership, the City stands to receive approximately $204,000 in direct programs
value and up to an additional $45,500 in City staff time reimbursement in addition to the
$2,950.49 already received.
A breakdown of the monetary, benefit sis as follows:
Programs Funds Received Funds Pending
Grants/Equip.Nalue Cash Reimbursement Cash Reimbursement
EECAP — due by 12/2012 $100,000 $2,503.82 $18,000
EEMIS — on-going $45,000 $446.67 $20,000
Arrow Highway - complete $40,000
Outreach — on-going $15,000
Pool Pump - complete $3,500
Facility Audits - complete $7,500
Banner - complete $500
Total $204,000 $2,950.49 $45,500
However, many of those programs are on-going and their total value would be lost if
they remain incomplete. Pending staff time reimbursement will also stop. Those total
costs exclude the COG staff time to prepare, coordinate and administer the many
grants and programs offered, and also exclude the value of the assistance received for
compliance with state requirements such as the RHNA, CMP, SB 375, AB 32, AB 811
and other legislations, lobbying and various outreach efforts.
4aiga*owe
itimeg k,
Staff understands and shares Council's concern regarding COG's Executive Director
currently on Administrative leave and the financial costs if any relating to this situation.
The SGVCOG Board is currently exploring various options to resolve this matter and to
restructure the structure and management of COG. Mr. Fran Delach, Former City
Manager of Azusa was recently appointed as an interim Executive Director pending
final resolution of various issues.
While staff is concerned at the events concerning the COG, staff also wants to ensure
that the benefits of the various programs including financial benefits that the City has
been working on are not lost.
San Gabriel Valley Council of Governments
September 5, 2012
WRLOUNI
If the City Council continues membership with the COG, then the current dues will be
paid in full in the amount of $27,699.20. That amount is currently included in the 2011-
12 budget; and, of the total amount, the impact to the General Fund is about $8,5006
The balance of the dues is supported by subsidized funds (Prop C, Prop A, AB 1693).
If the City Council opts to withdraw from the COG membership, then the City Council
must direct staff to issue a 60-day notice to the President of the Governing Board of the
COG and pay the pro-rata portion of the dues to the effective date of withdraw. In the
future, if the City requests to be readmitted, then the City would be required to pay back
all unpaid dues for the period of withdrawal. Also, withdrawal would result in the
termination of all on-going projects, estimated at a value of about $204,000 that the City
would no longer have access through the COG. The City would also lose U- to CIZ45,500
in staff time reimbursement, and the City would need to set up additional staff time to
implement a series of state legislation requirement..
• 1 '1 ; I •
Staff is also seeking Council direction regarding membership in following organizations:
• League of California Cities (annual Membership $20,240)
• Southern California Council of Governments (SCAG) (annual dues $7,117)
• Independent Cities Association (ICA) (annual dues $3,420)
Staff believes that membership in the league of California Cities is beneficial for the
City. The League is a statewide organization and is very instrumental in lobbying to
protect the interests of the City. The League's efforts have resulted in amendment or
rejection of several pieces of legislation detrimental to cities. The League is also a
resource to cities in many areas.
Similarly, SCAG is a regional agency and city's membership is beneficial in Regional
transportation matters including funding. One of the primary benefits of SCAG
membership is the calculation of the Regional Housing Needs Assessment numbers
(RHNA) required by the state. Those cities that are not members of SCAG are billed
for this service, which can range upwards of $25,000.
ICA is an organization with 26 member cities. Staff is generally not involved with ICA or
its activities. Council members have attended some of the ICA conferences.
Membership is not required to attend these conferences; however, registration may be
higher.
As part of the budget process National League of Cities (annual dues $6,268) and San
Gabriel Valley Economic Partnership (annual dues $7,500) have been cancelled.
Staff is seeking direction regarding League, SCAG and ICA memberships.
6. Based on 2010 invoice payment
San Gabriel Valley Council of Governments
September 5, 2012
Staff recommends that the City Council:
Evaluate the situation with COG for a few months and if at the end of this period
the City Council is not satisfied with the direction of the COG the City may pull
out from the COG.
2. Authorize staff to send a letter to COG Board requesting that the Board resolve
the matter regarding the Executive Director and future structure in an expeditious
manner and/or
3. Provide direction as the Council deems appropriate
n
4. Provide direction on whether to continued membership in the Mhar nmanizati.ns
1. — L Lw I I
such as the 1C)1%.
Attachments:
1. City Council staff report (including all attachments) — October 5, 2011
1 4
64.5 REM
CITY OF BALDWIN PARK STAFF REPORT
Iff—UB—LIC HEARING
A,z 0EIj;I m � =rwimiasn'. Iii-inirr I :. . A 01 1* 1
is
LA I _� 11111111111�0=0 70__� Ifli
SUBJECT: Consideration of San Gabriel Valley Council of Governments
Membership
Nnazwo-1;UZ
This report is for the City Council to evaluate the benefits of the San Gabriel Valley
Council of Governments (SGVCOG) (the "COG") membership and to seek direction
from the City Council on whether to renew membership.
During discussion of the Fiscal Year 2011-12 budget, the City Council directed staff to
review and evaluate the benefits of the COG membership.
FAMANT4W
1. The San Gabriel Valley Council of Government:
The San Gabriel Valley Council of Governments was founded in 1994 as a Joint
Powers Authority (JPA). The current membership includes 31 incorporated cities in
the San Gabriel Valley, three Supervisorial Districts representing the unincorporated
areas in the San Gabriel Valley, and the Valley's three water agencies. Collectively,
those agencies represent the Valley's 2 million residents living in 31 incorporated
cities and numerous unincorporated communities, including two of the largest
unincorporated areas Rowland and Hacienda Heights. The City of Baldwin Park has
been a member of the COG since its founding.
The Mission
"By 2012, the San Gabriel Valley Council of Governments will be recognized as the
leader in advocating and achieving sustainable solutions for transportation, housing,
economic growth and the environment."
The Vision
"The San Gabriel Valley Council of Governments is a unified voice to maximize
resources and advocate for regional and member interests to improve the quality of
life in the San Gabriel Valley."
San Gabriel Valley Council of Governments
October 5, 2011
Page 2 of 7
The COG Governing Board is comprised of a representative and alternate from thZ
City Council of each member city. Additionally, each of the three Los Angeles
County Supervisors representing areas in the San Gabriel Valley has a seat on
COG Governing Board. The three San Gabriel Valley water agencies share a singll-.,
membership • the board (see Attachment I for a complete list of delegates).
Baldwin Park representatives to the COG are appointed by the City Council.
Currently, Councilmember Monica Garcia is the City representative and
Councilmember Susan Rubio is the alternate.
The work and level of assistance of the COG is based on the priority of the issues at
hand and the decisions of the various committees. The COG standing and ad hoc
committees serve as forums to discuss and resolve relevant issues among the
member agencies within the San Gabriel Valley. It includes:
Four standing committees:
"'Z' --
• Executive Committee;
• l-'
. anSp-0n; - .'1 er9- y - ,
• Environment, and Natural Resources; and,
• Housing Committee.
Four Advisory/Technical Advisory Committees (TACs)
• Planning & Community Development;
• Public Works & Engineering;
• City Managers; and,
• San Gabriel Valley Assistants.
And a series of Ad Hoc Committees as needed, currently two as follows:
• Emergency Services/Trauma Care; and,
• Homeless Services Needs Assessment Steering Committee.
(See Attachment 2 for a complete organizational chart.)
a) Membership Dues:
The cities pay the membership dues on a yearly basis on a fiscal year cycle.
The membership includes a base fee of $5,000 applicable to all cities and a per
capita fee of $0.30. The COG also has a total maximum charge of $30,000 for
any member agency. There is no CPI adjustment to the fee. The City of
Baldwin Park currently has a total membership fee of $27,699.201 based on a
population of 75,664 per the California Department of Finance, which was
adjusted down from previous years. The FY 2011 -12 invoice was received July
7 , 2011 and it is currently outstanding2.
Section 21(a) of the COG Agreement states a member of the COG may
withdraw by filing a written notice with the President of the Governing Board
1. Base Fee $5,000 + (Population 75,664 x $0.30) = $5,000 + $22,699.20 = $27,699.20
2. SGVCOG Invoice 412-004 (see Attachment 3)
San Gabriel Valley Council of Governments
October 5, 2011
Page 3 of 7
within 60 days before the actual withdrawal. The effective date of the withdrawal
shall be on the 60th day after the notice has been submitted. The annual dues
shall then be adjusted, on a pro rata basis, using the effective date of the
withdrawal, and member shall be entitled to the balance of the annual dues paid.
Section 21(b) further says if a member fails to pay its dues within three months
of its annual dues assessment as required by the Agreement and Bylaws, and
after a 30-day written notice is provided to the member, then the member shall
be suspended from the COG. Such member shall be readmitted only upon
payment of all dues, including all dues incurred prior to the suspension and
during the suspension.
When a member has requested withdrawal from the COG, such member may be
readmitted after paying in full all dues owed for the current fiscal year and any
ficoni wnnrc for Mk;f-k +kn agency kne-4 been xaA+hArn%Atr-. from the rnr_3
'rk s
a I M, tIILIVI
of Bradbury and West Covina went through this process before being readmitted
to +1-a f-r-If- Fn r cent years. fUrr nfly, a!! cities :.-. +k� Qnn
m iece 1.11�- Gabriel sled, l 1 , 21- 1, Fe
active members of the COG.
Participation in the COG benefits the City of Baldwin Park in several levels.
First, by becoming an integral part of a regional network of cities and agencies in the
San Gabriel Valley, the City of Baldwin Park participates in decision making forums
to address regional issues. Those issues are discussed in the COG Strategic Plan
Update, 4 including regional transportation, housing, economic growth and the
environment. Also, one of the main objectives of the COG is to advocate for and
access federal, state and local funds for San Gabriel Valley projects.
Second, the COG assists local agencies by providing a) staff assistance in dealing
with state legislation; and b) access to grants and other funding.
a. Staff participates on a monthly basis to the Technical Advisory Committees
(TACs) Planning and Public Works Director meetings. Major issues discussed
include:
Regional Housing Needs Assessment (RHNA) State requirements - Members
of the COG Planning Director's TAC participate in and attend SCAG's
Regional Housing Needs Assessment's (RHNA) meetings and collectively
voice the San Gabriel Valley's issues and concerns regarding the
methodology utilized in determining each city's Regional Housing Needs
Assessment numbers which are required to be incorporated into each City's
Housing Element. The Planning TAC also provides a forum to review and
discuss the RHNA methodology as well as any changes to the process that
has occurred between cycles.
3. SGVCOG Agreement Section 21(c)
4. San Gabriel valley Council of Governments Strategic Plan Update -- July 21, 2011 (see Attachment 4)
San Gabriel Valley Council of Governments
October 5, 2011
Page 4 of 7
Arrow Highway Corridor Study - A potential joint powers agreement between
Azusa, Baldwin Park, Covina, Glendora, Irwindale and Los Angeles County to
form a multi-jurisdictional redevelopment project area to improve the Arrow
Highway corridor. Los Angeles County committed $40,000 to this project,
augmented with SCAGs contribution of $200,000 to hire specialized legal
counsel and consultants to develop a cost analysis and potential JPA and/or
redevelopment area along the corridor.
Affordable Housing Development Technical Assistance and Homelessness -
A significant issue to the San Gabriel Valley is the allocation of the City of
Industry set-aside funds. The San Gabriel Valley was not receiving their 'fair
share' of the funds and the primary factor identified was the lack of technical
expertise City's have in competing for the funds. Through the COG the
LACDC has developed a technical assistance and consultant services
program for cities for site identification, feasibility analysis, developer
f;,,,,-n, scenarios for affordahl- 1;mq
�-;, .- __ !IV V U 01!!g ! i I p roi e Ct s.
San Gabriel Valley Housing and Homeless Services Coordinating Council -
This agency was formed as a result of the COG's Regional Homeless
Services Strategy. It is a community based network that is intended to serve
as a link to enhance and expand the housing and homeless services which
building partnerships between service providers in the local governments;
prevent and end homelessness in San Gabriel Valley; and get an accurate
count of homeless in SGV to provide for scaled homeless services.
Congestion Management Program (CMP) - Metro proposed a congestion
mitigation fee which would levy charges on all types of new development
throughout the region in order to fund regional transportation projects. In
order to understand the issues associated with this proposed program and its
potential impact on the San Gabriel Valley, the COG suggested that the SGV
partner with MTA in designing a pilot program for the proposed fee based
system. Through the COG, this approach ensured San Gabriel Valley issues
are identified addressed.
SB 375 - An implementation bill of AB 32, that addresses Baldwin Park's role
in achieving greenhouse gas reductions through land use changes and the
corresponding reductions in vehicle miles traveled. Sustainable Community
Strategy by linking transportation and land use to reduce vehicle miles
traveled.
CalRecycle grant - The COG has received an implemented a Cal Recycle
grant to promote recycling by partnering with the California Product
Stewardship Council and local businesses throughout the San Gabriel Valley
to offer convenient in-store household battery recycling opportunities. The
COG has launched a media campaign, including print, radio and billboards
ads to promote awareness and the disposal regulations. In Baldwin Park, the
business partners are Fresh & Easy Market on Puente Ave. and Vallarta
Supermarket on Ramona Blvd.
San Gabriel Valley Council of Governments
October 5, 2011
9a-�
High Speed rail — The COG is working with the San Gabriel Valley cities in
monitoring the work of the California High Speed Rail Authority (CHSRA) t*
evaluate the regional and individual city's impact • the proposed alignments.
The City of Baldwin Park has been studying the possibility of having an
overhead high speed train along the 1-10 Freeway corridor. However, Baldwin
Park is not amongst the list of proposed stations. Additionally, the COG has
supported an alternative proposal, developed by Supervisor Antonovich,
which could use existing funding to improve Metrolink speeds and service.
Storm Water Permitting and Funding - Currently, the COG is working with
San Gabriel Valley cities to resolve the issues created by the Los Angeles
County delegating NPDES responsibilities to local agencies. The COG is
working with our Public Works Department and that of other cities to set up a
framework and establish a regional reviewing process. Additionally, the COG
technical committees also serve as forum to discuss Los Angeles County
Flood Control Deis t' proposed XAI ater QuallitV 'nitiative. which could
U V V
potentially raise new revenue to fund storm water and water quality projects.
b. For the past year, the City of Baldwin Park has been the direct and indirect
recipient of grant monies which the COG had submitted and was awarded. This
process alone saved City staff time in researching, making application and
administering and monitoring the disbursement of the grants. Overall, the COG
is contributing5 approximately $190,000 in direct grant funding, and up to
$38,000 is City staff reimbursement time. These costs exclude indirect COG
cost such as grant preparation and grant administration and monitoring. These
programs include:
Climate Action Plan (CAP) — The COG is providing for consultant work to
prepare a CAP, as required under AB 32, for the City of Baldwin Park in
coordination with a regional CAP as part of a $3.2M Edison grant awarded to
the COG. The City's share of this grant is estimated at approximately
$100,000 in consultant services. Additionally, the City will be directly
reimbursed up to $18,000 for staff time associated with this work. To date,
about 10% of the work has been completed (data collection phase).
Purchase of the Los Angeles County Enterprise Management Information
System (SEMIS) to manage and monitor the City energy consumption, in
compliance with AB 811. The purchase of this software is made possible
with a $1,5M Edison grant awarded to the COG. The City's share of this
grant is estimated at approximately $45,000 including software and
equipment costs and County monitoring. Additionally, the City will be directly
reimbursed up to $20,000 for staff time associated with the work. To date,
about 5% of the work has been completed (initiation and review of existing
data phase).
5. All $ amount estimate provided by the SGVCOG
San Gabriel Valley Council of Governments
October 5, 2011
Consultant work to prepare an Energy Efficiency Conservation Strategy
(EECS), including a Green House Gas (GHG) inventory, as required by the
federal stimulus grant the City received. The City benefited from the
economies of scale provided under the COG and sharing the consultant cost
with other San Gabriel Valley agencies. The consultant cost was $25,000 for
the GHG inventory alone. This work is 100% complete.
Outreach. Throughout the year, the COG provides the City of Baldwin Park
with a series of workshops and education outreach meetings. Recently, the
COG provided City residents and industry leaders with free workshops on:
• Energy Performance to inform residents how to receive energy
rebates (10/20/09 and 8/3/10);
• Title 24 workshop to inform about Building Code changes to the new
Green Code (10129/09);
• Christmas tree LED light exchange during the Holidays;
o Inlormation booth at the conce!-ts in the park series to offer additional
information on various programs available to our residents.
Based on staff, consultant cost, outreach medium (flyer, newspaper
advertisement, etc.), and the material given (free lights, food and drinks) the
total value of these outreach effort is estimated at approximately $8,000.
Energy Leadership Program — This Edison program is organized by the COG
for the benefits of member agencies. It provides various power rebates for
each energy efficiency levels accomplished. As a result of the COG
sponsored outreach and other programs the city is currently engaged, the
City of Baldwin Park is at the Silver Leve16 which translate in a $0.06 per
annual kWh saved. So far, the City of Baldwin Park was able to realize a
saving of about 19,380 kWh/year and receive a check for $3,615.60. The
City is working towards attaining the next Gold Level which will provide a
rebate of $0.09 kWh,
There are many benefits to the COG membership. Some of the benefits are in kind
services, monetary and political, such as membership votes on the many committees
whose decisions may have impacts on Baldwin Park. Membership also provides
access to valley wide legal and lobbying efforts at the state and federal levels.
Based on the COG contribution, and the economies of scale created by the
membership, the City stands to receive approximately $190,000 in direct programs
value and up to an additional $38,000 in City staff time reimbursement. However those
programs are on-going and their total value would be lost if they remain incomplete.
Those total costs exclude the COG staff time to prepare, coordinate and administer the
many grants and programs offered, and also exclude the value of the assistance
received for compliance with state requirements such as the RHNA, CMP, SB 375, AB
32, AB 811 and other legislations, lobbying and various outreach efforts.
6. Energy Leader Partnership — City of Baldwin Par], (see Attachment 5)
San Gabriel Valley Council of Governments Page 7 of 7
October 5, 2011
If the City Council continues membership with the COG, then the current dues will be
paid in full in the amount of $27,699.20. That amount is currently included in the 2011-
12 budget; and, of the total amount, the impact to the General Fund is about $8,5007.
The balance of the dues is supported by subsidized funds (Prop C, Prop A, AB 1693).
If the City Council opts to withdraw from the COG membership, then the City Council
must direct staff to issue a 60-day notice to the President of the Governing Board of the
COG and pay the pro-rata portion of the dues estimated at about $13,850, assuming an
th ,011.
the future, if the City requests to
-effective date of withdrawal on December 5 1 n IL City
be readmitted, then the City would be required to pay back all unpaid dues for the
period of withdrawal. Also, withdrawal woui-I result in the termination of all on-going
. a a
nrojects, estimated a value of about $190,000 that 'he Cit would no longer have
1- L L ULY
access through the COG. The City would also lose up to $38,000 in staff time
reimbursement, and r4 K
Ll 1_ Ulty wol 11d neel tO set up additional staff time to Ir-n-, P11 e m �--- nt a
series of state legislation requirements.
Staff is seeking direction from the City Council whether to maintain or discontinue
membership in the COG.
Attachments:
2. SGVCOG Organizational Chart
3. SGVCOG Invoice #12-004 -July 7, 2011
4. SGVCOG Strategic Plan Update - July 21, 2011
5. Energy Leader Partnership - City of Baldwin Park
7. Based on 2010 invoice payment
1, Yr
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SGVCOG Board of Directors 2011-20VZ
Delegates and Alternate
A. CountV Supervisoral Di
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arrillo
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Pam Pedroza
vin Stapleton
'John Fasana
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Gene Murabito
e Rosales
!Frank Gomez
Teresa Real Sebastian
Terry Tornek
Stephen Atchley
Margaret Clark
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Nancy Walsh
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:: 1 Governments
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July 1, 2011 RECEIVED
Attn.: Vijay Singhal
City of Baldwin Park ,_,f l
' 14403 Pacific Ave
Baldwin Park, CA 91706 -4226
C,!1�1 MUNUL
Dear Vijay:
Attached please find your Agency's invoice for FY 2011-2012 dues. The adopted fee
structure and rate has, for the fifth consecutive year, remained unchanged. The dues
structure is as follows:
w
Base X ec: ri fiat base fec iif aS,vv is �iiar�7%d to all m%riiv%r agencies regardless
of size.
a
Pei- Capita Fee: In addition to the base allocation, every member agency is
charged the balance of dues based on population. The per capita charge is 300.
Maxinwm: In accordance with the adopted policy, the maximum charged to any
member organization is $30,000. Thus, eight of our member agencies are
currently at the maximum level. It is important to note there was no CPI
adjustment in dues this year.
Finally, in response to the California State Air Resources Board and the South Coast Air
District's directives, the Governing Board has adopted a policy stating AB 2766 hinds are
not eligible to be used for payment of member dues. Member agencies are free to choose
any other ftinding sources thought to be appropriate. For audit reconciliation purposes, if
your Agency uses firnds from categorical or restricted sources, please let us know at the
time of remittance so we can account for those fiends accordingly.
Thank you for your support. Should you have any questions, please feel free to contact
me at (626) 564 -9702.
Sincerely,
Nicholas T. Conway
Executive Director
Enclosure: 2011 -2012 Invoice
San Gabriel Valley Council of Governments
1000 S. Freemont Ave., Unit 42
Alhambra, CA 9180' )
goal
Bill To
Attn: Vijay Singhal
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Date Invoice #
7/7/2011 12-004
Mail to:
San Gabriel Valley Council of Governments
1000 S. Fremont Ave., Unit 42
Alhambra, CA 91803
Description
Population
Cost/Person
Amount
2011-2012 Dues and Fees
Base Fee
5,000.00
5,000.00
Population Fee
75,664
0.30
22,699.20
Please advise funds used for dues payment below:
General Fund
Prop A & C
Other(_)
Total $27,699.20
t
PaYm entslCredis MOO
glance Due $27,699,20
SGVCOG Strategic Plan Updat
July 21, 2011
Date: July 21St, 2011
To: Governing Board Delegates and Alternates
From: Angel Carrillo, SGVCOG President
Re: Strategic Plan Update
Recommended Action:
Approve the updated Strategic Plan for January-July 2011.
Background
In January 2011, the SGVCOG Strategic Plan was updated at the COG's semiannual retreat. In
addition to setting a new set of six-month objectives to be achieved by July 2011, the Governing
Board also reviewed its three-year goals. It is COG policy to review progress on the Strategic
Plan on a monthly basis. The attached matrix reviews major accomplishments associated with
the strategic plan as well as any proposed revisions to the objectives.
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Energy Leader Partnership
City of Baldwin Park
U
a=,
Current Energy Leader Level:
"7-
illy=Z
W
Accomplishments to Date:
Next Steps to Achieve Silver Level
Ad."donal Municipal kl,&',-, Savings Required: 63'mo
Details
1, Energy Efficiency Criteria
A. Targeted kVVh Reductions
2004 Baseline
Gold
Platinum
IMunicipal
N/A
Not Met
Not Met
Not Met
EE -
rCommunity
NIA
Met
Met
Not Met
EAP
N/A
Met
Not Met
Not Met
^P,
Met
Not Met
i Not Met
Not Met
Next Steps to Achieve Silver Level
Ad."donal Municipal kl,&',-, Savings Required: 63'mo
Details
1, Energy Efficiency Criteria
A. Targeted kVVh Reductions
2004 Baseline
2004-2010 Energy Savings
Participation /Savings
Savings Required for next
Consumption* (kWh)
(kWh)
Percentage
Level (kWh)
Municipal
3,260,507
99,075
3.04%
63,950
Facilities
Community
262,334,331
51,244,483
19,53%
Met
B. Energy Action Plan
Sifv6n'Ta initiate
Gold: To Complete
Platinum: To Implement,
I status:
Met
Not Met
Not Met
affiffillm
Enroll in California's Statewide Flex Alert Program and implement an internal educational
1� ;
Complete
5!21/2010
campaign
Wg
At least one facility to participate in one SCE DR program
Complete
Q2 - 2010
At least one facility to develop a Peak Demand Reduction Action plan
Complete
1/10/2011
Distribute Energy Solutions brochure to partner employees
Complete
1211612010
Complete an Integrated Demand Side Management audit at all eligible facilities greater than
Complete
1117/2011
200kW
',Gold Criteria)
Status
Date'
Conduct co-branded marketing and outreach to residential customers on SCE's Demand
Not Complete
Response programs
Have at least 25% of eligible facilities participate in an SCE Demand Response program and
Not Complete
develop a Energy Reduction Action Plan for the participating facilities
At least one (1) eligible facility implement a DR measure recommended from the IDSM audit,
Not Complete
Platinum ,Criteria
> status
Date
Organize a local outreach event during the Spring /Summer season to promote demand
response/IDSM
Not Complete
Have at least 50% of eligible facilities participate In an SCE Demand Response program and
Not Complete
develop a Energy Reduction Action Plan for the participating facilities
At least one (1) eligible facility must participate in SCE's Auto Demand Response program
Not Complete
Plus'
Commitment to Long Term
Energy Efficiency Leader-'
ship
• Commitment to Partnership
goats including energy
savings in municipal
facilities
r
Ni's I.
TO:
FROM:
DATE:
SUBJECT:
PURPOSE:
September 5, 2012
11
Agreement with Century Diversified Inc. For Services As Interim
Public Works Director
To provide direction to staff to develop an agreement with Century Diversified, Inc.,
( "Century") to perform the services of Interim Public Works Director.
BACKGROUND AND DISCUSSION:
At the City Council meeting on August 15, 2012 the City Council asked staff to develop
an agreement with Century for an Interim Public Works Director position. The Council
also asked staff to arrange for an interview with the interim candidate in closed session
as permitted by the Brown Act, which has been so agendized. In addition, the City
Council also authorized staff to initiate the recruitment for a full time Director.
Century has provided a proposal to the City to perform the services of Interim Public
Works Director /Manager. That proposal seeks to provide services at forty hours /week at
a rate of $175 /hour. Costs for additional services such as transportation and attending
Council meetings would be extra.
Century is proposing Mr. Tony K. Wong, P.E (Civil Engineer) for the position, they are
also proposing Mr. Jesse Marez (Electrical Engineer) for the Manager position.
The City's Public Works Director provides a range of services, which include,
engineering, project management, management of the City corporate yard, which
includes operations such as street maintenance, street sweeping, traffic controls,
landscape maintenance, irrigation, tree maintenance, graffiti abatement, management
of transit operation and waste disposal contract and interaction with regional agencies.
In addition, responsibilities include staff supervision and dealing with personnel matters
and public relations. As member of the Executive Team the Director also provides
assistance to the CEO and the E -Team with a variety of other operational issues and
policies.
September 5, 2012
Agreement for Temporary Public Works Director Position
Page 2 of 3
At this time, staff is not able to develop an agreement for the following reasons:
• It is not clear to staff what services Century will be providing. While Mr. Wong is
a civil engineer and can provide services as an engineer, however, in his resume
staff did not see relevant experience in the other areas. Mr. Mares is an electrical
engineer and his resume also did not reflect relevant experience in other areas
as well.
• Due to limited projects, the City's need for a civil engineering (PE) are very
limited at this time and the work load is only estimated at few hours a week.
Additionally the City has several staff members who perform the day to day
engineering functions.
• The Transit Center already has a project manager and Century's involvement
would increase project costs and require additional appropriations.
• The hourly rate as proposed by Century appears to be excessive. Staff believes
comparable services can be obtained for significantly less cost based on other
resumes and cost estimates received by staff.
• At the proposed hourly rate of $175 /hour the average annual cost is estimated at
$400,000 or approximately $30,000- $33,000 per month after including extra
costs for transportation and meetings including Council meetings. The proposed
cost far exceeds the budgeted annual cost for the full time Public Works Director,
which is only $204,000.
• A significant portion of the Director's salary and benefits costs are charged to
Special Funds, such as Gas Tax, Prop C, Measure R etc, for the oversight
provided for operations such as landscaping, street sweeping, street
maintenance, graffiti abatement etc. If the proposed firm does not have the
relevant experience required by the special funding sources, then allocation of
their compensation to these funds cannot be justified and there is potential for
eventually impacting the General Fund.
Staff needs Council direction regarding the work, cost and budget before an agreement
could be developed. Council may provide direction and either authorize the Mayor to
sign an agreement after review by the City Attorney or have staff bring back an
agreement at the next meeting.
A copy of the Century's proposal and information received from their website is
attached.
There could be a significant impact on the General Fund since the cost of the proposal
exceeds the budgeted costs for the Public Works Director's position. In addition, there
September 5, 2012
Agreement for Temporary Public Works Director Position
Page 3 of 3
could be an impact on approved projects since all of the costs may not be eligible from
currently budgeted funds. The exact impact will be known after the City Council provides
direction. A budget amendment would be needed to establish funding for those costs.
Ot--ff,. recommends the City Council provide directions to staff.
ATTACHMENT: Proposal from Century Diversified inc.
r
Proposal for Municipal Public Works ServiccE
Ike: Proposal to Provide Public Works Management Services
Century Diversified Inc. (CDI) is please to submit this proposal for public works
management services. Below is the description of the services and fee estimate to assist
the City and its staff.
Proposed Scone of Work
Scope of Services in general, we will direct, plan, manage, and review the activities and
vpi:ictiiE3'iis i:i iiic Public Works Department iiic;iiiiiiiig ilie Eiiguie%iiiig, Utilities, Streets
and Waste, and Equipment Services Divisions; to coordinate assigned activities with
other City departments, divisions, and outside agencies; and to provide highly responsible
and complex administrative support to the City Manager. In more detail they will:
1. Develop, plan and implement goals and objectives for the Public Works Department;
recommend and administer policies and procedures.
2. Direct, oversee and participate in the development of the Department's work plan;
assign work activities, projects and programs; monitor workflow; review and evaluate
work products, methods and procedures.
3. Supervise and participate in the development and administration of the Public Works
Department budget; direct the forecast of funds needed for staffing, equipment, materials,
and supplies; monitor and approve expenditures; implement midyear adjustments.
4. Coordinate Public Works Department activities with those of other departments and
outside agencies and organizations; provide highly responsible staff assistance to the City
Manager and City Council; prepare and present staff reports and other necessary
correspondence.
5. Select, train, motivate and evaluate personnel; provide or coordinate staff training;
evaluate employee performance; work with employees to correct deficiencies; implement
disciplinary procedures; provide timely, accurate and thorough Performance Reviews for
supervised employees.
6. Direct the preparation of agenda items for the City Council, and various committees
and boards involved in public services activities; present agenda items to the Council as
needed.
7. Develop and review staff reports related to capital improvements, public works and
cost saving matters; present reports to a variety of commissions, committees, boards and
the City Council.
8. Direct the evaluation, selection and administration of outside consulting contracts for
public works construction contracts; evaluate and prepare recommendations regarding the
hiring of consultants and contractors.
99 S. Lake Avenue, Suite 210
Pasadena, CA 91754
323 265 -1443
cdi @cdi- engr.com, www.cdi - engr.com
9. Provide long range planning for City capital improvement projects.
10. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
11. Perform other duties as assigned.
Public Works Director /City Engineer Function
1. Perform the director of public works /city engineering services on an estimated 20
hours per week.
Estimated 20 hours at $175.00 /hr = S3,500.00 /week
Public Works Manager Function
2. Perform the public works management of support staff services on an estimated
20 hours per week.
_ =, smated- 2' 01 hrs at :5 , 717.1; 0; gar = $33,500.1,10 :�deek
Other and /or Reimbursable Cost
3. The rate includes all overhead and labor costs.
Other Travel and /or Per -diem Reimbursable Cost will be based on
City's requirement and policy if required.
This proposal is based on an average time commitment of 40 hours per week; any
additional hours approved by the City Manager will be billed at the same rates. In
addition, any work outside of the specified work above, such as specific project
management, design, plan checking, and construction functions and related meetings,
would be done on a time and materials (T &M) basis using the CDI standard rate schedule
in effect for the calendar year in which the work is performed or at an agreed lump sum
fee. Invoices will be submitted within 10 days of the end of a month.
Any such additional work would first be agreed to in writing between the City of
Baldwin Park and Century Diversified Inc.
Submitted for Century Diversified Inc. by:
Rodrigo T. Garcia P.E. Date: August 9, 2012
President
Attachments:
Fee Schedule
Resumes
191 VA 21 46611219
FEE SCHEDULE
Hourly Rates
Pri nci pal
$225.00
Structured Engineer (L i cersed)
$180.00
Professional Engineer/Sr. Level (Licensed)
$155.00-$175.00
Senior Engineer/ Construction Manager
$150.00-$175.00
Senior Inspector
$120.00
Engineer/Const. Manager/Inspector
$145.00
Assistant Engineer/Const. Manager
$110.00
Sr. D raftsperson/Sr. Fi el d A i de,
$85.00
Field Aide
$90.00
CAD Operator
$80.00
Note. These are benchmark rates, individual personnel rates vary depending on experience and qualifications.
Fee schedule is good through December 2012
Rei mbursaU e, di rect expenses:
M i I eager $0.55/mi I e, (To and f rorn proj ects)
Pri nts. $6.00/sheet (24"x36")
ll
W. i NII �IIII
UTUM NXTIT11kTH 1
EXPERIENCE:
Tony Wong has the current and past work experience to serve as a City Engineer, Transportation,
and Highway Engineer Consultant toward providing city engineering services, oversight, and
design services for local roads, Interstate Highway and Interchange Projects. He has more than 35
years of professional experience, including 17 years with the California Department of
Transportation (Caltrans) and over 18 years with major Southern California consulting
engineering firms, performing and managing infrastructure projects.
Mr. Wong is thoroughly knowledgeable of local municipality public works and Caltrans' Local
,Assistant guidelines, design, traffic, construction and project development manuals including the
PS&E approval process. He has intimate knowledge of the (-;altrans' District 8, 7, 11, and 12
approval processes. Mr. Wong has managed many local infrastructure, transit, and highway
improvement projects for local agencies, Transportation Authorities, and Commissions that
interact with consultants, Caltrans, and multi jurisdictions.
Additionally Mr. Wong is familiar with local, state, and federal funding (FHWA) sources and
applications approval processes. He has a close working knowledge of Local, Caltrans, and
Federal program guidelines in project development. Mr. Wong was consulting with the City of
Calexico to manage capital improvement projects, plan check, and perform City Engineering
services that included preparing CIP Project Lists and Scheduling, Budgeting, Project Status
Reports, and Staff Reports to the City Council.
SELECTED PROJECTS:
City Engineer for the City of Calexico, California directing the staff and consultants in
performing roadway and highway improvements and cooperating and prodding with Caltrans of
San Diego District 11 to coordinate and secure permits. Securing special funding from the State
and Federal government grants for the on various improvement projects, including Safe Route to
School (SR2S), Highway Safety Improvement Program (HSIP), and the design and construction
of a pedestrian bridge of the frontage road along SR 111. Tasks include intensive and cooperative
prodding various levels of State and Local agency personnel to accomplish the approval
and successful completion of design and construction of the projects.
City Engineer in the City of South El Monte in the directing of office staff and consultants in
performing roadway improvements and the City's Capital Improvement Projects.
Assisting the Director of Public Works /City Engineer in the City of Monterey Park to
secure funding from Local Assistant for a roadway improvement project (Garvey Avenue
Beautification and Enhancement Project).
City of El Centro, California Project Manager for the improvements of interim widening of I -8
and Dogwood Interchange ramps.
Assessment Engineer for the City of Calexico in developing equitable proportional distribution
factor for infrastructures of sanitary sewer, portable water, and roadway systems estimated at $45
million. Tasks include the creation of the Assessment District which requires the skill of
coordinating and prodding with the assessment members (several developers, consisting of nine
A01% am— IL S _V_ a a 0 r— % IF
9 1.— 1% 1 a I
DIVERSIFIED INC.
development projects with over 2,500 acres of land and a length of approximately seven miles),
design engineering firms, city staff, county personnel, and presentation for public work shops,
Planning Commission, and City Council.
Jasper Road (Expressway Standard) widening and SR 111 Project Study Report (PSR) and
Infrastructure Improvement Program Program/Project Manager for
for widening of the road from two lanes (24 feet wide) to four lanes and median with parkways
of ultimate 210 feet rights-of-way (Caltrans future freeway requirement). This roadway is a major
principal arterial running east-west through the City of Calexico and Imperial County carrying
high volume traffic which is targeted for Caltrans' SR 98 relocation in the future. An interchange
is planned at SR 1 1 1 and Jasper Road.
Director for mid size engineering firrii in charge of Caltrans and Measure Projects for the
Riverside County Transportation Commission (RCTC), Los Angeles County Metropolitan
Transportation Authority (LACMTA), Orange County Transportation Authority (OCTA), San
Bernardino Association of Government (SBAG), and Imperial Valley Association of
Government (IVAG). The projects consisted of major freeway segments and interchanges.
SR 22/57/5 expansion in Orange County Project Manager — successfully completed the Orange
County Transportation Commission (OCTC and Caltrans District 12).
Route 91 HOV in Riverside County, California Project Manager - The project consisted of
preparation of plans, specifications, and cost estimates for the construction of additional traffic
(HOV) lanes for State Route 91 (Riverside County Transportation Commission -ROTC and
District 8).
1-10 and Haven Avenue Interchange widening for Caltrans District 8 Project Manager for
successfully completed project.
Blythe Prison Site in the Coachella Valley in Riverside County for the California
Department of Correction Project Manager for the accomplishment of the $50 million site
improvements.
Whitewater Safety Roadside Rest Adjacent to PM 26.2 of 1-10 Freeway in San Bernardino,
California Prepared plans, specifications, and estimates for ingress/egress, including ramp geo-
metries, pavement design, surveying, drainage, and traffic control during construction District 8.
EDUCATION:
M.S. Degree in Civil Engineering, California State University, Los Angeles, 1974
B.S. Degree in Civil Engineering, California State University, Los Angeles, 1969
PROFESSIONAL AFFILIATIONS:
Lifetime Member, American Society of Civil Engineers
Member, American Council of Engineering Companies-California (ACEC-CA)
Past President & Board of Directors, California Council of Civil Engineers & Surveyors
(CELSOC now ACEC-CA), Los Angeles Chapter
LICENSE:
Professional Engineer, State of California 22551
. wu s' 0 wi 9..:
EXPERIENCE:
Jesse Marez is an ardent manager with a focus on providing municipalities and corporations cost
savings. He is a seasoned project engineer and advisor to large commercial and industrial clients
on energy systems and cost savings. Mr. Marez has an excellent technical foundation in
alternative energy, energy related products and services. He has developed residential, industrial,
commercial and public agencies projects. He has managed hundreds of employees in his career.
He possesses a unique understanding of municipalities and intricate knowledge of their
governance and operations adding a unique combination_ of public and private communication
between local government, cities and corporations and all utility services. He is qualified and
capable in engineering and other proiessionall services, utility rate analysis, electrical services
A
esign, feasibility studies, with the emphasis on energy efficiency services, specifically
alternative and renewable energy which includes but not limited to solar, fuel cells, bio fuels and
geothermal.
SELECTED EXPERIENCE:
EcoPoint Energy Services:
Management services in engineering, energy, technical assistance, project management,
construction, budget, and commissioning. Project Engineer for design, implementation,
financing and project management of energy projects.
City of Azusa Light & Water: Business Dev. & Public Benefits Manager
Developed and implemented the state mandated Public Benefit Programs for all customers in the
utility's service area. Provided assistance to new and existing customers with all city or utility
related services: Energy Efficiency and Demand Side Management strategies for the Utilities
largest Industrial and Commercial key accounts.
City of Los Angeles Department of Water and Power:
Conservation & Planning, Energy Services Section:
A liaison to Major Industrial, Commercial, Universities, school districts and other clients in
LADWP's service area. Evaluated and implemented Demand Side Management methods of
efficient use of services, rates and programs. Reviewed Federal, State and Local regulatory
issues. Consulted commercial and industrial companies to implement procedures on energy load .
management to optimize utility usage and to lower utility costs; assessed usage and
recommended alternative energy plans. Supported the client in their efforts to develop and
implement strategic energy and water conservation programs resulting in the reduction of energy
consumption. Evaluated and helped implement proven technologies of energy saving devices
and secured utility incentives to help pay for the improvements.
Power Design & Construction Project Manager: Responsible for the monthly budget, schedule,
cost control, job logs and administration support. Coordinated the engineering and construction
of various DWP projects with construction managers and design team members.
System Development, Resource & Financial Planning Engineer: Evaluated 20 -year studies for
long -term market competitive strategies using computer simulated production cost models of
DIVERSIFIED INC.
DWP's characteristics of existing and proposed Generation facilities. Assessed the reliability and
efficiency for future needs of generation resources and performed economic comparison of
alternatives to meet the medium and long term planning of the Power System.
Commonwealth Energy Corp.:
Director of Power Operations and Energy Services
Managed and negotiated power contracts for the daily scheduling /purchasing of shaped load
energy. Provided the California Independent System Operator (CaISO) daily current company
load requirements. Supervised all Direct Access functions: power sales, marketing, data entry,
metering installations and energy services (encompassed all energy efficient products and
services, energy audits, master metering of electrical service modifications and performance
contracts). Clients included. Seagram's Corporation, Universal Studios, SANDAG, BANDAG,
State DOG.
P G & E Energy Services Corp.:
Managed and implemented programs to support energy management and the reduction of both
energy and water conservation and consumption while making a tremendous facility
improvement and a large reduction in monthly utility costs.
EDUCATION:
B.S.EE, California State University, Los Angeles
PROFESSIONAL AFFILIATIONS:
L.A. Commissioner of El Pueblo de Los Angeles Historical Monument
NABCEP Certified 2009
Curriculum Evaluator - US New York National College Credit Recommendation. Service
SCE advance contractor CSI training
SUNPOWER CORP Res. & Com. Certification
Society of Hispanic Professional Engineers
WSPP Standard Products Committee
Santa Monica College Renewable Advisory Board
Industry Trainer Instructor, Solar Energy Industry - SMC and Southwest Community College
Proposal for Municipal Public Works Services
Client: City of Baldwin Park
Re: Proposal to Provide Interim Public Works Department City Engineering
Function Cervices
Based on our meeting of 8- 20 -12, Century Diversified Inc. (CDI) is please to submit this
proposal for interim public works city engineering function services. Below is the
description of the services and fee estimate to assist the City and its staff.
I. Public Works Department Assessment
Review status of all existing C1P and other projects including schedule, handing
requirements and milestones. Determine if there is or may be cost overruns. Review
organizational and planning activities and procedures. Review all files and reports.
Review department budget plan for all sections and/or divisions. Review city documents
of Master Plans for sewer system, street, storm drain, street lighting, and traffic.
Determine if funding allocations have been maximized. Prepare a summary report with
findings and recommendations, if any for improvement in the first three (3) months of
receiving the Notice to Proceed.
II. A. Provide Interim Public Works Director Services (Optional on as needed basis)
In general, we will provide oversight of the city projects in progress and review the
activities and operations of the Public Works Department including the Engineering,
Utilities, Streets and Waste, and Equipment Services Divisions; to coordinate assigned
activities with other City departments, divisions, and outside agencies; and to provide
highly responsible and complex administrative support to the City Manager.
The duties may include:
1. Develop, plan and implement goals and objectives for the Public Works Department;
recommend and administer policies and procedures.
2. Direct, oversee and participate in the development of the Department's work plan;
assign work activities, projects and programs; monitor workflow; review and evaluate
work products, methods and procedures.
3. Supervise and participate in the development and administration of the Public Works
Department budget; direct the forecast of funds needed for staffing, equipment, materials,
and supplies; monitor and approve expenditures; implement midyear adjustments.
4. Coordinate Public Works Department activities with those of other departments and
outside agencies and organizations; provide highly responsible staff assistance to the City
Manager and City Council; prepare and present staff reports and other necessary
correspondence.
5. Select, train, motivate and evaluate personnel; provide or coordinate staff training;
evaluate employee performance; work with employees to correct deficiencies; implement
99 S. Lake Avenue, Suite 210
Pasadena, CA 91754
323 265 -1443
edi @edi- engr.com, www.cdi- engr.com
disciplinary procedures; provide timely, accurate and thorough Performance Reviews for
supervised employees.
6. Direct the preparation of agenda items for the City Council, and various committees
and boards involved in public services activities; present agenda items to the Council as
needed.
7. Develop and review staff reports related to capital improvements, public works and
cost saving initiatives; present reports to a variety of commissions, committees, boards
and the City Council.
8. Direct the evaluation, selection and administration of outside consulting contracts for
public works construction contracts; evaluate and prepare recommendations regarding the
hiring of consultants and contractors.
9. Provide long range planning for City capital improvement projects.
10. Respond to and resolve difficult and sensitive citizen inquiries and complaints.
11. Perform other duties as assigned.
II. P. Provide Interim Citv Eneineer Services (Optional based on Proiects acid as
needed basis)
T
n general we will supervise the development of construction documents for City
infrastructure projects, prepare budgets and cost estimates, prepare requests for proposal
for professional services and review proposals; recommend selection of contractors based
on qualifications and best value evaluations, provide expertise on potential risks and
violations, periodically review existing code regulations and make recommendations for
changes to ordinance; interact with other agencies including county and state agencies.
The duties may include:
1. Review maps, plans, profiles and cross sections; estimates cost of construction of
pavements, curbs, sewers, drains, sidewalks, water mains, etc.;
2. Interpret or enforce the zoning ordinances as required; Draft forms of codes and
regulations and make recommendations for zoning changes and for street lighting
improvements;
3. Supervise, assist in or undertake preparation of plans and specifications for special
construction alteration contracts or maintenance projects;
4. Supervise or undertake the preparation of contracts and the calling for bids for
engineering construction;
5. Assisted city staff to issues permits for street openings and sidewalk, curb and gutter
construction to private contractors;
6. Prepare surveys, estimates of quantity and estimates of cost;
7. Review the size and capacities and installation of the sewage system, sewage disposal,
and water supply system;
8. Keep records of expenditures;
9. Make special studies and reports on a variety of subjects and activities as basis for
recommendations to City Council, and City Manager;
10. May perform or supervise the duties of building inspector and /or plumbing inspector;
Fee: $175 per hour
Hours:
I. Public Works Department Assessment
Assessment will require 240 hours to complete.
Milestone: Three months after notice to proceed CDI to provide Assessment Report
II. Provide Interim Public Works Director Services:
A. Interim Public Works Director Function
Perform the public works director services on an estimated 20 hours per week.
B. Interim City Engineer Function
Provide Registered Professional Engineer in State of California to perform the city
engineering services on an estimated 20 hours per week.
HI. Other and /or Reimbursable Cost
1. The rate includes all overhead and labor costs.
Other Travel and/or Per -diem Reimbursable Cost will be based on
City's requirement and policy if required.
This proposal is based on an average time commitment of 40 hours per week or on an as
needed basis; any additional hours approved by the City Manager will be billed at the
same rates. In addition, any work outside of the specified work above, such as specific
project management, design, plan checking, and construction functions and related
meetings, would be done on a time and materials (T &M) basis using the CDI standard
rate schedule in effect for the calendar year in which the work is performed or at an
agreed lump sum fee. Invoices will be submitted within 10 days of the end of a month.
Any such additional work would first be agreed to in writing between the City of
Baldwin Park and Century Diversified Inc.
Submitted for Century Diversified Inc. by:
Rodrigo T. Garcia P.E. Date: August 22, 2012
President
Attachments:
Fee Schedule
Resumes
Hoare Pave
We provide quality and timely A &E and management services.
SERVICES
Our experienced professionals will assist you to resolve complex technical
problems.
Our Services include:
Portfolio
- Infrastructure and Facilities
- Management Oversight
- Administration
NAICS Codes
CLIENTS
Our clients are government agencies and private clients in the transportation,
Links educational, housing, water, defense, environmental and other infrastructure
industries. CDI provides excellent services and is constantly improving its
standards to better serve its clients.
Contact Information
iRi ffffl 5ii 1
EXPERIENCE
CDI's experience includes providing services for the Los Angeles Community
College District, DOT, FTA, Alameda Corridor Transportation Agency, the City
of Los Angeles, the City of Monterey Park, the Los Angeles County
Transportation Metropolitan Authority, the City of San Fernando and others.
CORPORATION
Century Diversified Inc. was established in 1991 to provide project
management, engineering, inspection, and construction administration services
to government agencies and private clients for major engineering and
construction projects in the education, transportation, and other infrastructure
industries.
We are a Hispanic -owned 8(a) certified company committed to provide
opportunities to under - represented groups in the technical and scientific fields.
Income f Services I Portfolio I F AICS Coles I Links I Contact
1917 Longhill Dr. (Monterey Park. CA 91754
Telephone: i323l 265 -1
Horne Page SERVICES
Services
INFRASTRUCTURE/ FACILITIES
SERVICES
Portfolio Engineering
Oversight
Construction Management
Pre-construction Documentation
NI CS Codes Faciliitp-,, Management
Municipal Consulting
Public Works Management
Links
MANAGEMENT OVERSIGHT SERVICES
1-405 between Marina del Rey
Frwy and Santa Monica Frwy
ASSET MANAGEMENT SERVICES
Appraisal & Inspection Services
Portfolio Management
Asset Due Diligence
Home I Services I Portfolio NAICS Codes I Links I Contact
1917 Longhill Dr. Moriterey Park, CA 91754
Telephone: (323) 265-14,43
Terminal Island Treatment Plant
Terminal Island, Los Angeles, CA
41
CIVIL ENGINEERING
LA Metro Red Line
LA County Metropolitan
Transportation Authority (LACMTA)
Utility Engineering
Construction Costs: $1 billion
Wilshire /Vermont Station
LACMTA
Utility Engineering
Construction Costs: $2 million
Wilshire /Western Station
LACMTA
Utility Engineering
Construction Costs: $500,000
Avionis Building
Leemore Naval Air Station,
Civil Engineering
Construction Costs: $400,000.
Weapons Building
Leemore Naval Air Station
Civil Engineering
Construction Costs: $500,000
Angel's Walk, Grand Central Block
Broadway and Hill Street
Civil engineering and construction
administration
Los Angeles County Metropolitan
Transportation Authority
Construction Cost: $900,000
Normandie Street Apartments
11431 Normandie Street, Los Angeles, CA
Los Angeles County Community
Development Commission
Civil Engineerings.
Construction Cost: $30,000
I -405 between Marina del Rey Frwy
and Santa Monica Frwy
Cal Trans, District 7
Civil Engineering.
Construction Cost: $650,000
El Monte & San Gabriel Valley
District Offices
Social Services Facility
El Monte, CA
LA County Internal Services Department
Civil Engineering
Construction Cost: $ 8.3 million
Compton Health Center
Compton, CA
LA County ISD
Civil Engineering
C'nnctr11ri-inn r`n0-: �rSn nnn
99th Street Elementary School
118th Street Elementary School
Haddon Elementary School
Haddon Care Center
Leichman High School
McClay Middle School
Montague Elementary School
Winnetka Elementary School
LA Unified School District
Civil Engineering
Construction Cost: $ 5 million
Garvey Avenue/ Corporate Drive
Street Rehabilitation
Monterey Park, CA
City of Monterey Park
Civil Engineering
Construction Cost: $1.9 million
El Monte Community Health Center
El Monte, CA
USC /LA County Health Department
Civil Engineering
Construction Cost: $15 million
LACTC
MOS 1, Red Line Tunnels
MOS 1, Red Line Stations
Utility Engineering
Construction Costs: $2 billion
LA County Department of Public
Works
Security Assessments and Mitigation
Plans
Construction Costs: $2 million
Century Diversified Inc. Portfolio
STRUCTURAL ENGINEERING
Pershing Square Station Elevators
LA Metro Red Line
Structural Engineering.
Construction Cost: $500 million.
Terminal Island Treatment Plant
Terminal Island, Los Angeles, CA
City of Los Angeles
Structural Engineering.
Construction Cost: $25 million.
Hyperion Wastewater Treatm
Playa Del Rey, Los Angeles, CA
City of Los Angeles
StMctural Engineering.
Construction Cost: $150 million
Page 2 of 3
Pacific Highway Overpass Seismic
Retrofit
Los Angeles, CA
Caltrans District 7
Bridge Retrofit Design
Construction Cost: $5 million
6th street Viaduct Over the Los
Angeles River, Phase 1
Los Angeles, CA
City of Los Angeles
Bridge Maintenance Design
ent Plant Construction Cost: $1 million
Tillman Water Reclamation Plant
Sepulveda Basin, Los Angeles, CA
City of Los Angeles
Structural Engineering.
Construction Cost: $12 million.
ACTA Henry Ford Avenue Grade
Separation
Alameda Corridor, Los Angeles, CA
Alameda Corridor Transportation Authority
Bridge Design
Construction Cost: $50 million
INSPECTION/ MANAGEMENT
Electric Trolley Bus Project
Los Angeles, CA
LA County Metropolitan Transportation
Authority
Project Management
Construction Cost: $ 50 million, 1st Phase;
$ 1 billion total
LAUSD Cluster 23
Gardena /Washington School Districts
Construction Administration
Los Angeles, CA
LA Unified School District
Construction Cost: $ 100 million
LAUSD New Construction Program
Construction Administration
Los Angeles, CA
LA Unified School District
Construction Cost: $ 100 million
San Diego River Bridge Seismic
Retrofit
San Diego, CA
Caltrans, District 12
Bridge Design
Construction Cost: $1.5 million, CDI
effort $750,000
Telegraph- Anaheim Road Underpass
Los Angeles, CA
Department of Public Works
Bridge Retrofit Design
County of Los Angeles
Construction Cost: $1.5 million
Angel's Walk, Grand Central Block
Broadway and Hill Street
Civil engineering and construction
administration
Los Angeles County Metropolitan
Transportation Authority
Construction Cost: $900,000
Alameda Mid Corridor, Los Angeles,
CA
Alameda Corridor Transportation
Authority
Construction Document Administration
Construction Cost: $650 million
Terminal Island Treatment Plant
Terminal Island, Los Angeles, CA
City of Los Angeles
Construction Management
Construction Cost: $25 million.
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Century Diversified Inc. Portfolio
LAUSD Existing Facility Improvement
Project Management
Los Angeles, CA
LA Unified School District
Construction Cost: $ 50 million
City of San Fernando Metrolink
Bikeway
City of San Fernando, CA
City of San Fernando Public Works
Construction Inspection
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Construction Management
Los Angeles, CA
LA Unified School District
Construction Cost: $8 million
LACMTA
Hollywood Hills Red Line Tunnel
Preconstruction Inspection Survey
Structural Inspection Surveys
Construction Cost: $350,000,000
Construction Cost: $700,000 LACMTA
Gold Line, ELA & Pasadena
ERMST (Earthquake Recovery Preconstruction Structural Inspection
Management Support Team) Program Surveys
County of Los Angeles Construction Cost: $350,000,000
County of Los Angeles, Internal Services
Department (Formerly) LACMTA
Structural Inspections, Hundreds of Building Green Line
Facilities Construction Management
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Northeast Interceptor Sewer (NETS)
Los Angeles, CA
Department of Public Works
City of Los Angeles
Structural Survey
Construction Cost: $50 million
Port of Los Angeles Facility Building
San Pedro, CA
City of Los Angeles
Construction Management
Construction Cost: $15 million
Simi Valley Landfill and Recycling
Center (SVLRC)
Bureau of Sanitation
City of Los Angeles
Non -water Release Correction Action Plan
(CAP)
Port of Los Angeles Management
Audit
Port of Los Angeles
Management Audit
Department of Water and
Garvey Avenue/ Corporate Drive Street PowerManagement Audit
Rehabilitation
Monterey Park, CA
City of Monterey Park
Construction Management
Construction Cost: $1.9 million
19'17 Longhill Dr. Monterey Park, CA 917 54
Telephone: (323) 26.5- 1443
Home Page
LINKS
Services
The Society mf Hispanic Professional Engineers (SHPE)
SHPEioan organization developed to promote Hispanic Engineers.
Portfolio SHPE was established in 1074 by five engineers working for the City of Los Angeles.
s.
Mr. Rod Garcia was the first founding president ofthe organization. Today SHPE is a
0
nation wide organization with over 50 professional and 200 student chapters,
NAICgCxdes Hispanic Engineers Business Corporation HEBC is an affiliate organization of SHPE,
dedicated to provide a comprehensive network of entrepreneurs, corporations and
government agencies. Rod —1. Garcia is presently the chairman. http://ehmbc.org/
|
Links
Contact Information
1mrLonghm Dr. Monterey P,,irmCAmnw
Telephone: (323) 265-1443
Century Diversified Inc. Contact Information
Page I of 1
Engineering,
Management
DIVERSIFIED INC. Services
Home Page
i
Services
1portfolio
INAICS Codes
Links
IContact infomiation
K
OFFICES
1917 Longhill Drive, Monterey Park, CA 91754
PHONE
(323) 265-1443
EMAIL
cdi_(d)Wi-q0_qC. com
Home I Services I Portfbffo 1, NAICS Codes I Links I contact
1917 Longbill Dr. Nlonterey Park, CA 91754
Telephone: (323) ?65-1443
September 5, 2012
Congresswoman Judy Chu
4401 Santa Anita Ave., #211
El Monte, CA 91731
Honorable -
Honorable Congresswoman Chu,
The City of Baldwin Park supports your efforts to eliminate hazing in the military. We strongly
urge all military branches to get involved and protect our brave soliiiers, from abuse at the hands
of their fellow soldiers. Hazing is a type of bullying that can be both physically and mentally
devastating to our Soldier. This behavior may cause depression and in some cases
psychological stress can result in post-traumatic stress disorder.
The City of Baldwin Park strongly backs you in your mission to end hazing in the military and to
implement a zero tolerance hazing and harassment policy in the military for all forms of
harassment.
Sincerely,
anuell-ozano Susan Rubio
Mayor Mayor Pro Tern
650�4'
Marlen Garcia Mon cXa Garcia * Ricardo Pacheco
Councilmember Councilmember Councilmember
CITY OF BALDWIN PARK , 14403 FAST PACIFIC AVENUE BALDWIN PARK_ , CA , 91706 • (626) 960-4011 FAX (626)')62-2625