HomeMy WebLinkAbout2012 11 21NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
NOVEMBER 21, 2012 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East
Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: November 15, 2012
Manuel Lozano
Mayor
1, Alejandra. Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and to the San Gabriel Valley Tribune, and that I posted said notice as
required by law on November 15, 2012.
Alejandra Avila
City Clerk
CITY HALL — 3"dFloor, Conference Room 307
14403 EA S T PACIFIC AVENUE
BALDWIN PARK, , • T
• • 960-4011
BALDWIN
P.A,
K
Manuel Lozano -
Mayor
Susan Rubio -
Mayor Pro Tern
Marlen Garcia -
Councilmember
Monica Garcia -
Councilmember
Ricardo Pacheco -
Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Pdblico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay
interpreter is available for your convenience. un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 5:30 P.M.
-• LL CALL: Council Membe
Ricardo Pacheco, Mayor Pro Tern Susan Rubio an,*
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERIC IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PER/ODO DES/GNADO PARA D/R/G/RSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S/ REOUIERE LOS SERVIC/OS DEL /NTERPRETE
No se podra tomar accidn en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dingir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.21
RECESS TO CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and other
representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police
Management Employees; Confidential Employees;
Confidential Management and Baldwin Park Police Officer's
Association; Un- represented employees; and part -time
employees
2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8)
Properties:
14173 Garvey Avenue, Baldwin Park, CA
Agency Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: Ray Baker, The Lamar Companies
Under Negotiation: Price and terms of payment
APPOINTMENT 3. PUBLIC EMPLOYEE ,.
Public o, Director
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under
the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board
not less than 24 hours prior to the meeting on November 15, 2012.
�r
A
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960 -4011 Ext. 466 ore -mail rcaballero @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE 11)
rile
PUMA
i��W1 *We
im 111 1F.AURM14:10 ILK
lovember 21, 201!�
7:00 P
A
]!V'aldwin Park, CA 91706,
•
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete Para su
con veniencia.
., fa
C,
R �
CITY COUNCIL
REGULAR MEETING — 7:00 PM
Ricardo Council Members: Marlen Garcia, Monica Garcia,
Pacheco, Mayor Pro Tern Susan Rubio
Lozano ?nd Mayor Manuel
A AI 1 d l '
r,1VIVOt�IIy` %OL; r'-
10
This is to announce, as required by Government Code sections 54954.3, members of the City
Council are also members of the Board of Directors of the Community Development
Commission, Housing Authority and Finance Authority, which are concurrently convening with
the City Council this evening and each Council Member is paid an additional stipend of $75 for
attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for
attending the Finance Authority meeting. (NO STIPEND IS PAID IF MEETING IS
CANCELLED)
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERV/CIOS DEL INTERPRETE
No se podra tome accidn en algbn asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaracidnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximas. [Codigo de Gobierno §54954.21
City Council Agenda — November 21, 2012 Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends that the City Council ratify the attached Warrants and Demands.
2. TREASURER'S REPORT: SEPTEMBER AND OCTOBER 2012
Staff recommends that the City Council receive and file the September and October 2012
Treasurer's Report.
-•- • •
S. ANALYSIS OF PUBLIC SAFETY TeX OPTIONS.
Staff recommends that the City Council provide direction regarding the timing, type and amount
of the proposed Public Safety Tax.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Councilmember Ricardo Pacheco for discussion and direction to staff on
the following:
• Resolution in Support of the Trust Act.
Request by Councilmember Monica Garcia for discussion & direction to staff on the
following:
• In an effort to keep residents informed of City Council Budgetary challenges and
decisions, specifically related to public safety, create an e -mail list of residents who
prefer to receive information via e -mail. Create a portal that residents can access on the
City's website.
• Plan for next job fair that is inclusive to all residents and targets veterans.
• Meet with City of El Monte officials and understand the partnership between public,
private, and non - profit entities which will result in a 40 unit housing development for
Veterans. Explore opportunities to create housing for Veterans in Baldwin Park.
Request by Mayor Manuel Lozano for discussion & direction to staff on the
following:
• Send the Baldwin Park NOW newsletter more frequently to homes to keep the residents
informed about city's fiscal issues and the Sheriff's phase II Study and Process.
City Council Agenda — November 21, 2012
Page 3
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 15th day of November
2012.
'
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at rcaballero @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — November 21, 2012
Page 4
tt
BAIDWIN
n.e,V-k'
TO:
Honorable Mayor and Members of the
FROM:
Ir
Lorena Quijano, Finance Directo
DATE:
November 21, 2012
BuBJECT: Warrants and Demands
ncil ITEM NO.
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park.
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting;
the following is a summary of the payments released:
1. The payroll of the City of Baldwin Park consisting of check numbers 195084 —
195108. Additionally, Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 225193 — 225470 for the period
of October 14, 2012 through October 27, 2012 inclusive; these are presented and
hereby ratified, in the amount of $452,712.72.
2. General Warrants, including check numbers 193054 to193215 inclusive, in the total
amount of $521,117.43 constituting claims and demands against the City of Baldwin
Park, are herewith presented to the City Council as required by law, and the same
hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Staff recommends City Council ratify the attached Warrants and Demands.
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P - A - R - K
FROM: Vijay Singhal, Chief Executive Offici
Lorena Quijano, Director of
WJL12t
The purpose of this report is to provide the Treasurer's Report for September and October
2012.
BACKGROUND /DISCUSSION
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC). The CDC was eliminated effective February 1, 2012
and the City is now the Successor Agency; a new bank account is used in order to track its
transactions separately. Any amounts reflected for the CDC are amounts set aside for
outstanding checks that had not cleared as of the elimination date.
The report separates cash into the following three sections:
• State of California Local Agency Investment Fund (LAIF) — this is where the
majority of the cash is held. City cash, which accounts for the largest portion
includes monies from the General Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
• Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on- going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
revenues (such as sales tax and property tax) in December, January and May of each
year.
Treasurer's Report: September and October 2012
Page 2
None
I V *0101 M I M 11:01 kil 1971-111
Staff recommends that the City Council receive and file the September and October 2012
Treasurer's Report.
F-111 a IFM M I ►TJ IXLI 1
September and October 2012 Treasurer's Report
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2012
ESTIMATE
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
29,908,319.07 29,908,319.07
29,908,319.07
Agency Investment Fund
Varies
167,320.08 167,320.08
City
0.35%
Varies
Housing Authority
0.35%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Success<
Varies
Varies
Varies
29,908,319.07 29,908,319.07
29,908,319.07
29,908,319.07
Varies
167,320.08 167,320.08
167,320.08
167,320.08
30,075,639.15 30,075,639.15
30,075,639.15
30,075,639.15
Varies
2,279,379.96 2,279,379.96
2,279,379.96
2,279,379.96
Varies
2,621,270.27 2,621,270.27
2,621,270.27
2,621,270.27
$ 34,976,289.38 $ 34,976,289.38
4,900,650.23
$ 34,976,289.38
Total Investments $
34,976,289.38
Cash
City Checking
1,873,161.57
City Miscellaneous Cash
65,779.30
Comm. Develop. Comm.-
6,397.92
Successor Agency
805,084.40
Housing Authority
278,729.41
Financing Authority
0.00
Total Cash
3,029,152.60
Total Cash and Investments $
38,005,441.98
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
y I
L
tna Quijano
Fi ance Director
CITY OF BALDWIN PARK
TREASURER'S REPORT
October 31, 2012
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
27,187,383.95 27,187,383.95
27,187,383.95
Agency Investment Fund
Varies
142,740.40 142,740.40
City
0.34%
Varies
Housing Authority
0.34 %
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Successc
Varies
Varies
Varies
27,187,383.95 27,187,383.95
27,187,383.95
27,187,383.95
Varies
142,740.40 142,740.40
142,740.40
142,740.40
27,330,124.35 27,330,124.35
27,330,124.35
27,330,124.35
Varies
2,279,393.07 2,279,393.07
2,279,393.07
2,279,393.07
Varies
2,621,270.27 2,621,270.27
2,621,270.27
2,621,270.27
$ 32,230,787.69 $ 32,230,787.69
4,900,663.34
$ 32,230,787.69
Total investments $
32,230,787.69
Cash
City Checking
1,183,748.97
City Miscellaneous Cash
486,145.49
Comm. Develop. Comm.
6,397.92
Successor Agency
822,479.60
Housing Authority
109,321.01
Financing Authority
0.00
Total Cash
2,608,092.99
Total Cash and Investments $
34,838,880.68
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of October 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Appro ed y:
Ad
Lore no
Fina a Director
P , A , R , K
FROM: Vijay Sing al, Ch4ef Executive Office r/Executive
Lorena Quijano, Finance Director
DATE: November 1
• r �
UPOLIM9
The purpose of this report is to present the City Council with various options for a
potential Public Safety Tax.
BACKGROUND/DISCUSSION
At the October 3 and the November 7, 2012 meeting, the City Council moved to
continue the "Analysis of Public Safety Tax Options" Agenda item.
Attached is the report previously submitted for City Council consideration; please refer
to the attached report for details and recommendation.
October 3, 2012 "Analysis of Public Safety Tax Options" Report
FOR,
BALDWIN CITY OF BALDWIN PARK STAFF REPORT
P- A, R- K
-------------
The purpose of this report is to present the City Council with various options for a
potential Public Safety Tax.
BACKGROUND/DISCUSSION
At the July 2, 2012, Special Budget Study Session, the City Council directed staff to
explore the options for a potential Public Safety Tax. At the meeting, staff made a
presentation of the City's long-term fiscal outlook. As discussed at the meeting, the
results of the recession, the decline in revenues and significant increase in retirement
and other costs, requires the City achieve new revenues and/or cost reductions to attain
long-term fiscal sustainability-
Compared to most other cities, the City of Baldwin Park is at a financial disadvantage
because it has a much smaller tax base. Many of the cities with population of less than
50,000 have General Fund revenues and budgets much larger than ours. Because the
City's tax base is much smaller the per capital tax revenues are significantly lower than
other cities.
Even prior to the recession, the City had reduced staffing through attrition and cut costs
to maintain key services, balance its budgets, build reserves and strengthen its fiscal
condition. Those efforts allowed the City to weather the recession without major
impacts, however, during the past two years several factors beyond the City's control,
such as loss of revenues, increase in retirement costs and loss of Redevelopment,
have caused major concerns regarding the City's long-term fiscal sustainability.
In Fiscal Year (FY) 2011/2012, the City had to utilize its reserves to balance its budget.
For fiscal year 201212013, again the City will use reserves, further reducing the
available reserve balances. Additionally, the liability for retiree medical keeps growing at
an alarming pace due to the City's inability to fully fund its obligation. While the City has
Public Safety Tax Options
October 3.2O12
Page 2
used short-term measures to avoid major impacts on servines, including public safety,
the City must now take action to reverse its fiscal decline.
As the C|h/ Council selects the best option, the choice would need to focus on the City
as mvvhO|e rather than one aspect oroperation such as public safety. Public Safety is
very important and, ƒherefore, so far, the focus has been on preserving and maintaining
public safetv, by cutting pn]grSrnS and Staff in other areas. Since there were
expectations and hope the economy would iDlpnJv� at fea[�rp@cG, the City relied on
short-term Dl88Sur8s such as not charging enough Public Works costs to the General
Fund and not fully a||0cetiOO or paying costa such as future retiree medical. Hovvever,
those short-term measures 8rn ||k8|y to prVvo more ooat/y and detrimental to the
interests of 'the Citv, as well as the interest of employees and retirees.
In some departments, the staffing |8vSiS are so low they do not provide 8aUot8|n8b|e
structure for the near or long-term. The City Council has already expressed concerns
about services inseveral areas; hovvever, to address those concerns staffing must be
increased. With no funding to even pay for all current costs and obligations, hiring new
employees is not an option. Even if Public Safety Tax Measure is proposed and
approved, the City would need to identify additional funding to restore programs and
staffing to more sustainable levels.
TO deal with the long-term fiscal cha||8ngaa, the staff idenUfied and presented several
u
options on the July 2 nto City Council. Based on the options. the City Council approved
the following:
• Further reductions and/or elimination of numerous programs
• Authorized further reductions in staffing through lay-offs
• Authorized staff to request a proposal from the Lou Angeles County Sheriffs
Department (Sheriff)
• Asked staff to explore options for o Public Safety Tax
The following addresses the Sheriffs proposal and the Public Safety Tax
Sheriff's Contract Proposal
The City has received o Phase | Study from the Sheriff, which identifies significant cost
savings and improved patrol hours as discussed in another report on this agenda.
If the City chooses to proceed with the Sheriffs contract, then the need for a tax vvoU|d
be eliminated; additionally, the annual savings could be used to restore/enhance City
programs, implement new pPDg[8[nS. or at the discretion of the City Council, could be
used to offset some of the other City taxes or costs the residents currently pay.
Public Safety Tax Options
October 3'2O1z
K the City chooses not to pursue the contract, then additional funding has to be
generated through a voter approved tax to provide police services.
The following table shows the service hours and cost of the Sheriff and the Police
Service Comparison
Service
City of Baldwin Pa k
Los Angeles County She
Field Deployment
30 Sworn Officers
43 Sworn Officers
(24 hour perir)d'
(fluctuates based on officer
(constant, not impacted by
leaves'
officer leaves)
Annual Service Hours
55,141
77,421
Traffic Enforcement
3 Motorcycle Units
4 Motorcycle Units
Helicopter Support
4 hours/day; 7 days/week
Emergency Services as needed
(unless helicopter is down
24 hours a day regional patrol
K-9 Unit
3 Units ( 2 patrol, 1 SIU)
11 Units available as needed
Pride Platoon
5 officers (grant funded)
VIDA services
Detective Bureau —
15 Detectives total
6 Detectives will investigate
General Investigations
1 Sergeant, 7 Detectives
local crimes and crimes against
Slu
1 Sergeant, 3 Detectives
persons - Sheriffs
LAIMPACT
Department's centralized
Southwest Borders
I Detective
Detective Division investigates
HIDTA
1 Detective
certain specific crimes,
1 Detective
homicide, fraud, narcotics and
COPS Unit 2
Not Available
1 Sergeant and 6 Officers
Worker
Special Problems Unit
GAP - 2 Detectives
1 Sergeant, I Detective and 4
Deputies
Special Services
Not Available
2 Detectives
Special Event Coverage
Overtime
Standard hourly rate of $64.00
(as needed basis)
The proposal provides for complete law enforcement coverage at a rate of $11,615,989.
The coverage includes a 40% increase in sworn patrol hours.
Public Safety Tax Options
October 3, 2012
Paae 4
The following is a comparison of the costs between the City and Sheriff proposal:
POLICE COSTS VS. LOS ANGELES COUNTY SHERIFF PROPOSAL
Adjustments:
Reserve for Unfilled Vacancies
FY 201212013
Unfunded Retiree Medical Costs
PROPOSED BUDGET
POLICE BUDGET (PROPOSED)
ONGOING OPERAT70NS
Fund #
Description
100
GENERAL FUND
16,906,670
205
FEDERAL ASSET FORFEITURE
739,250
206
STATE ASSET FORFEITURE
10,000
207
LOCAL LAW ENFORCE BLOCK GRANT
2,400
220
C.D.B.G.
32,1000
270
GRANTS FUND
670,350
Parking Enforcement Unit
18,360,670
Adjustments:
Reserve for Unfilled Vacancies
625,480
Unfunded Retiree Medical Costs
465,610
Total Cost of Police Department at 100%
19,452,760
LOS ANGELES COUNTY SHERIFF PROPOSAL
11,615,989
On-going costs after proposal:
Pension Obligation Bond (Expire's 2018)
1,595,010
1,595,010
PERS Cost inactive Pool (Estimate)
520,000
520,000
Special Events Overtime
10,000
Anima l Control
292,000
Crossing Guard
190,000
Parking Enforcement Unit
126,000
ReclFlex Cameras
375,000
993,000
Loss of Police Revenues:
Police Charges
Police Overtime Reimbursement
Witness Fees
Cost Recovery
Jail Fees Revenue
Booking Fees
LA Impact
Loss of Possible Grants (or Increase in Costs
{represents 50Yo of Grant Fund Budget})
Other Savings:
Maintenance, Utilities, Janitoral, Legal and
Other Overhead Costs (Finance, Personnel and
Fleet)
ADJUSTED LOS ANGELES COUNTY PROPOSAL
40,000
20,000
1,100
5,000
50,000
25,000
16,500
335,175
4-92,775
(460,000) (460,000)
14,7-56,774
DIFERENCE BETWEEN PROPOSAL AND ADJUSTED POLICE BUDGET 4,695,986
Public Safety Tax Options
October 3'2O12
As noted above based on current estimates, after the various cost adjustments, there is
a potential savings of more than $4.5 Million in the first year, based on the proposal
submitted by the Sheriff. As discussed in detail in the other staff report included in this
same agenda, it is important to note [hose cost savings are estimates and may change
upon o more comprehensive review Of programs and costs.
Public SafetV Tax
At the meeting on July 2, 2012. the Council expressed a desire to pursue a Public
Safety Tax. The following provides information pertaining toseveral ootVDn fora tax
1. When can the Measure be placed before 'the voters?
2. What is the difference between a General and Special tax?
3. What kind Of tax measures can b8 placed and what are their impacts?
4. What are the pros and cons of various tax measures?
5. What is the Timeline for Placing a Ballot Measure?
O. What iS the cost Ofa Special Election?
7. Will the tax have 8 term (Evergreen nrSUnoet\?
8. Will the tax beata set rate or increase based on CPI or economic growth?
8. How much Tax iSneeded?
1. When can the Measure be placed before the voters?
Since the proposed tax vvouk] be to fund a specific purpose, it would be considered a
special tax and the measure could be placed either on a Gomaro| Election or at
Special Election on one of the following dates in2O13:
• March 5,2013 (Special Election)
• June 4'2D13 (Special Election)
• November 5.2O13 (General Election)
2. What is the difference between a General and Special tax?
General Tax
A general tax requires approval by a simple majority of those voting on the measure.
Money generated by general tax can beused for any City operations, asdetennimed
by the Council.
Special Tax
A special tax requires approval by a two-thirds majority of those voting on the
Money generated from o special tax Can only be used for the purpose the special tux
Public safety Tax Options
October 3, 2012
Page 6
was approved. For example, money generated from a Public Safety Tax can only be
used for public safety purposes and cannot be used for streets, parks or other
purposes.
3. What kind of Tax Measures can be placed and what are their impacts?
The City may place the following tax measures on the ballot:
• Increase in Utility Users Tax (UUT)
® Increase in Sales Tax
® Parcel Tax (new for City)
Utilitv Users Tax (UUT
The City currently has a 3% UUT, which generates approximately $2.2 Million
annually. The UUT is paid by residents and businesses in the City and is based on
their utility bills (Electricity, Gas, Water, Telephone, excluding cell phones). The City
may seek an increase from 3% to 5% or 3% to 6% or higher.
Sales Tax
Sales tax is a tax that is imposed on purchase of goods with some exceptions. The
sales tax rates vary by region. None of the sales taxes paid in Baldwin Park are
imposed by the City. The current rate paid by those shopping in Baldwin Park is 8.75
cents per dollar (8.75%) and following is the breakdown of how those taxes are
distributed:
State 6.25 cents per dollar
LA County Transportation 1.0 cent per dollar
Measure R 0.5 cents per dollar
City of Baldwin Park 1.0 cent per dollar
Total 8.75 cents per dollar
The State already has a proposition on the November 6th election to increase the tax
by $0.25 cents per dollar, and if approved, then the State portion would increase to
6.50 cents per dollar and the total will increase to 9.0 cents per dollar.
For every dollar spent on taxable sales, the buyer has to spend 8.75 cents on sales
tax, or 9 cents if the State measure is approved in November.
The City may seek voter approval to increase the City portion from 1 cent to 1.50 or 2
cents per dollar. The cities of Avalon, El Monte, Inglewood, Santa Monica and South El
Monte have voter approved additional 5 cents sales taxes per dollar and the cities of
Pico Rivera and South Gate have an additional voter approved tax of 1.0 cent sales
taxes per dollar.
Public Safety Tax Options
October J.2O12
PaqeT
An inonaeao in sales tax will apply to all taxable goods Sod within the City of Baldwin
Park. So, if the Baldwin Park voters were to approve a 50 Cent increase in sales tax
per dollar, then anyone shopping in Baldwin Park atVVo|-K8art. Target Vrany other
store would have to pay $0.50 for every $100 of purchases.
Please also not* the application of a Baldwin Park special sales tax is treated
differently by State law for automobile purchases than other taxable purchases. The
Baldwin Park sales tax increase would Sd|| apply to City residents irrespective of where
they buy the automobile because sales tax on automobiles is not based on the location
of purchase but on the place of registration (generally residence). For exGrnp|o, if a
Baldwin Park resident purchases o oar from a dealership in West Covina where there
is no extra Sales Tax, they would a[i|| pay the |nonaened Baldwin Park sales tax.
Parcel Tax
A parcel tax will be levied on all parcels in the City regardless of size. A parcel tax
would result iD8 tax nn every parcel irrespective of the location, size oruse of the
parcel. For example, a residential parcel of 5,000 Sq ft. will pay the same tax GS a
comnO8rdo| parcel of 10 acres. While there may be ways to have @w3|ghtSd parcel
t8x, in the opinion of the legal oounaa|, due to Government Code section 53978. that
vvOu|d be hard to justify for 8 public safety tax. The City has approximately 15.100
parcels on which the tax would be levied.
The following table shows the amount of new revenue that will be generated by the
various types of tax measures.
Tax Type
Proposed Increase
New Revenue
Utility Users Tax
Increase from 3% to 5%
$1,400,000
UtilitV Users Tax
Sales Tax
Increase from 3% to 6%
V2cent
$2,100,000
$2,500,000
Sales Tax
Parcel Tax
1 cent
$150 per parcel
$5,000,000
$2,300,000
Parcel Tax
$300 per parcel
$4,600,000
4. What are the Pros and Cons of various Tax Measures?
Any tax measure ineburden on the consumers and residents; therefore, they require
voter approval. The hd|ovvng is a brief discussion of the pros and C0DS of each tax
UtilitV Users Tax
A Utility Users Tax is imposed based OD the cost of utility Usage and is paid only by
local businesses and residents. There is no choice or option and everyone pays based
Public Safety Tax Options
October 3'2O12
Page 8
on their ub|hx bills. /\ Utility Users Tax would increase as the uU|hx rates go up.
Sales Tax
It is often 8rgUed, because of the nature of the tax, that a Sales Tax nookea local
businesses uncompetitive. It is also argued it gives shoppers on incentive to go to
other communities, especially formore expensive items. Hovvevor, the one area vvhen:
there is no choice is in purchase of automobiles, as nn8nUOn8d above. Every Be|dvvin
Park resident would have to pay the increased tax no matter where they purchase the
vehicles. Sales tax also increases as the prices go up. Sales tax increases also apply
to fuel sales and as fuel prices goup, the sales taxes a|so increase.
Parcel Tax
A parcel tax applies to each parcel in the City and impacts businesses urshoppers
only tuthe extent property owners are able tu pass that tax along. The tax would bna
fixed annount, unless o CPI growth factor is included and approved by the voters.
5. What is the Timelline for Placing a Ballot Measure?
If the City Council chooses to place the measure at the March 5. 2013 e|eotion, then
all resolutions needed for the election must be approved by December 7, 2012.
The deadline for the June 4.2O13. election ia March 5,2O19.
In addition. the City Council by m unanimous vote, must declare a fiscal emergency
only /fa general tax will be placed on the ballot at u special election and not a general
election; that declaration is not required if the ballot measure is fora special tax.
6. What is the Cost of the Special Election?
The cost of a special election is estimated to be approximately $60,000 to $75,000.
That cost does not include costs of outreach or informational materials. If the City
Council approves placing a ballot for voter approval, no taxpayer funds can be spent to
support or oppose that measure. However, the City may send factual and educational
information to the voters.
7. Will the tax have a term (Evergreen or Sunset)?
Another question the City Council needs to determine is if the tax would have a sunset
clause. It appears voters prefer a tax for a limited period such as five or seven years.
However, if the financial position does not improve enough to generate additional
revenues to replace the tax, then the City would need to seek an extension to that tax,
which creates uncertainty. Based on the projections, it appears the City would not be
iDa position t0 afford the tax to lapse in seven to ten years.
Public Safety Tax Options
October 3, 2012
Paae 9
8. Will the tax be at a set rate or increase based on CPI or economic growth?
Costs increase over the years for various reasons_ Some taxes are fixed, some grow
based on the CPI (Consumer Price Index) if approved as part of the tax; and others
such as sales tax and utility taxes grow as business or costs grow.
9. How much Tax is needed?
Besides determining what kind of tax should be sought and its term, another equally
important question is how much tax is needed?
In order to estimate the City's need in the future, it is important to look at the future
financial outlook of the General Fund for the next few _years. The following table
provides a 10 -year financial outlook for the General Fund. Based on the forecast, the
City must raise from $3 to $5 Million in order fully fund public safety operations and
retiree health obligations.
General Fund and Police Department CostTrend and Projections
Proposed Police Budget _(A)
16,906,570
17523;735
18;160,921
18; 822;908
19515;863
20,229,019
19,014;097
191716,522
20,445;919
21,203;345
21;989;599
Items not included in Police General Fund Budget
Asset seizure Expenses
739,250
768;820
799,573
831,556
864;818
899,411
935,387
972;573
1;015;715
1,052;183
1,094,271
Unbudgeted Sworn Vacancies
625,480
651,539
677,601
704,705
732;893
752,209
792,697
824;405
857;381
891,676
927;343
Additional Workers Compensation
0
127;940
133,058
138;380
143;915
149,672
155,659
161,885
168,360
175,095
182,099
Unfunded Retiree Medicaltosts•PD
465;610
484;24
503,604
523748
544,698
566;436
589;145
612,711
637;219
662;708
689;217
Total Other Police Costs (B)
1,831,340
2,032,534
21113;835
2,198,388
2,286,324
2,377,777
2,472888
2571,803
2,674;676
2,781,663
2,892,929
Revised Police General Fund Budget
AFTER Police Costs Adjustments A)+(B)
18,738;010
19,556,269
20,274,756
21,021,296
21,802,' 187
22,606,796
21,486,985
22,2 88,325
23,120,595
23,985;008
24,882;828
Proposed Police Budget- General Fund
16,!06,570
17,523;735
18,160;921
15,622908
19,515,863
20,229,019
19,014,097
19,716;522
20,445,919
21,203,345
21,989,899
Increase in General Fund Police Budget
AFTER Adjustments
?Ss}
.�a_
fiF
Anticipated GweratFund Deficit (Basedon
Revenue and Expense Forecast -After 7 -2 -12 City
CounchRecommendodons)
J,r;
-..
�:4 _
42;958
tJrfundeo Retiree Medical COtsGtnerDepts
87
57,5
a�;:4'
2;,,e
aj
Future additional amount to pfiet art-
going Annual Defidt - after additional Police
Costs & Funding of Retiree Healtf
;
'n"
_,7 ' ,
sx3l;
,4 8: >,R7 ,
S, ,.3
As shown in the table above, the need ranges from $3 Million to $5.4 Million during the
course of the 10 year period. Even if the revenues grow at a faster pace and costs grow
at a slower pace than estimated the need would still be in the $3-4 Million range.
Public Safety Tax Options
October 3, 2012
Page 10
The forecast assumes the following:
• implementing the City Council's recommended program and personnel reductions;
the full amount of savings from reductions would occur in fiscal year 2013 -2014.
• Funding for 77 sworn and 23 non -sworn positions in the Police Department
• Expenditure growth of 1% for capital and 2%0 for contractual and maintenance
costs, and 4% in personnel costs.
• A decrease of $1.8 Million in police expenditures in fiscal year 2019 resulting from
the payment of the Pension Obligatlor pp Sor �d.
• Revenue growth between 1 % to 3 %.
• Revenue increase of $200,000 in fiscal year 2017 and another $225,000 in 2018
to account for additional hotel taxes expected.
Since those are only estimates, those projections could change if the revenue growth is
higher or lower than anticipated. There are several revenues that do not grow as much
and fluctuate based on the service needs. The City is also built out, with not many
development opportunities and does not have businesses such as auto dealerships that
generate huge taxes. It is anticipated the cost increases would outpace the revenue
increases.
However, the forecast does not include numerous factors that could change the City's
need for money in the future; these factors are discussed below:
State Policy /Legislation Changes. In the past, the State has approved legislation that
has adversely impacted the financial interests of cities. Some areas of impact could
include changes impacting Redflex camera operations, changes regarding citation
revenues, changes regarding COPS funding and changes regarding benefits for sworn
personnel.
Change in City Policies A few years ago, the City changed its policy regarding
vehicle impounds. That change resulted in a reduction of impound revenues of over
$500,000. If the City Council or the Legislature implemented any changes that result in
lower revenues, then the need for additional revenues could be higher.
Increase in CaIPERS Rates.Over the past few years, CaIPERS rates have increased
significantly. Thus, between 2011 and 2012 the City's CaIPERS costs increased by
$800,000. Earlier this year CaIPERS reduced its discount rate and it is expected it may
reduce it further, especially since for fiscal year 2011/2012 CaIPERS investments only
earned 1 %. All those factors would eventually result in an increase in CalPERS rates;
CaIPERS is currently working on the actuarial valuations which are due in November,
more information on potential increases will be known at that time.
Public Safety Tax Options
October 3, 2012
Pace 11
Retiree Medical Costs Retiree medical costs have been increasing at a significant
rate annually and could grow at a higher rate than projected.
No Restoration of Staffing and Programs Already Reduced. During the past
few years, the City has reduced staffing in the non -sworn departments significantly. The
staffing for the next year is projected to be approximately 50% less than 2005 /2006. In
several departments the staff levels are so low the current structure cannot be sustained
either in the near future or the long -term and is likely to cause significant impacts on the
City's operations, services and well- being. Additionally, the City has cut several
programs, which will not be restored.
if the City wants to fully fund 77 sworn and 23 non sworn positions and also be able to
meet all its obligations for the Police Department and provide nominal amounts for cost
increases, then a reasonable amount of annual tax revenues needed is approximately
$4 -5 Million.
The following table shows the options for a $4 Million to $5 Million tax revenues:
Tax Type
Proposed Increase
New Revenue
Utility Users Tax
Increase from 3% to 9%
$4,000,000
Sales Tax
3/4 cent
$3,750,000 - $4,000,000
Parcel Tax
$250 per parcel
$3,800,000
Sales Tax
1 cent
$5,000,000- $5,500,000
Parcel Tax
$300 per parcel
$4,600,000
The City may use a smaller increase combined with reductions, such as reducing the
sworn positions from 77 to 70 (annual savings of $950,000), requiring the employees to
contribute to CalPERS, no COLA increases during the first 3 to 4 years, continue to use
some reserves each year and/or continue to rely of Asset Seizure moneys.
It is also important to note, as discussed earlier, a Public Safety Tax will not solve the
needs in other areas, such as in areas where the City has already reduced staffing. The
table does not include the cost of restoring any programs and staffing reduced in non -
police departments. The City would need to identify funding to restore some programs
and staffing in certain departments because the current structure is not sustainable in the
long -run.
Public Safety Tax Options
October 3, 2012
Page 12
Tax versus Sheriff Proposal
The following table shows the 10 -year projections if the City decides to contract with the
Sheriff for police services AND various grants continue to be received by the City at the
current amount budgeted, with a 2% increase per year (the Sheriff Budget assumes a
50% loss of these Grant revenues). These Funds would be available to assist with the
cost of the Sheriffs contract and thus would increase the bottom line as reflected below:
General Fund and Police Department Cost Trend and Projections Based on Sheriff Proposal
Adjusters Sheriff Budget
Anticipated General fund Deficit (Based on
Revenue and Expense Forecast After 72 -12 City
Couna7 Recommendations)
Munded Retiree Medical Costs - Other Depts
Futureadditlonal amount required to *at
going Annual Deficit— after additional Police
Costs & P,rndina of Retiree Health
Additional amount available from Grant Funding
( FY13 Grants Budgeted)
1;690,650 2,707,795 1,373,517 5,082;776 942;812 816,927 2,402,224 2;076,128 2,729,050 2,359,973 967,839
1,042,770 1,034,000= 672,770 352,999 184;884 28;672 1,582,449 1,223,562 842,381 437,838 X819
114,750 729,045 743,616 758,498 773;668 789,142 804,925 821,023 837,444 854;192 811,275
Adjusted anount(,rquired) avdiable after
adjustingfor possible Giants mailable 1,757,520 1,763,045 1,416,996 1,111,497 958,553' 817,813 2,387,374 2,044,586 1,679,875- 1,29ZO30 880,E
* Note: Positive amounts add to the current Reserves while iegative amounts reduce current Reserves.
As shown in the table above, the City would not need a tax under this scenario and could
have additional moneys available to restore programs and staffing; the first year savings
could be used for any start cost costs to transition to the Sheriff.
Upon receiving directions from the City Council, staff will bring necessary resolutions for
City Council approval. The deadlines for approval of the resolutions are as follows:
For March 5, 2013 Special Election December 7, 2012
For June 4, 2013 Special Election March 8, 2013
l�E'�*1,��1 ►�1J���
There is no fiscal impact of this report.
RECOMMENDATION
Staff recommends the City Council provide direction regarding the timing, type and
amount of the proposed public safety tax.
2017
2018
2019
2020
2021
2022
2021
17,227,130
17,904:690
1b 653,830
17,319,984
18,012,783
18,733,294
19,482;616
1;690,650 2,707,795 1,373,517 5,082;776 942;812 816,927 2,402,224 2;076,128 2,729,050 2,359,973 967,839
1,042,770 1,034,000= 672,770 352,999 184;884 28;672 1,582,449 1,223,562 842,381 437,838 X819
114,750 729,045 743,616 758,498 773;668 789,142 804,925 821,023 837,444 854;192 811,275
Adjusted anount(,rquired) avdiable after
adjustingfor possible Giants mailable 1,757,520 1,763,045 1,416,996 1,111,497 958,553' 817,813 2,387,374 2,044,586 1,679,875- 1,29ZO30 880,E
* Note: Positive amounts add to the current Reserves while iegative amounts reduce current Reserves.
As shown in the table above, the City would not need a tax under this scenario and could
have additional moneys available to restore programs and staffing; the first year savings
could be used for any start cost costs to transition to the Sheriff.
Upon receiving directions from the City Council, staff will bring necessary resolutions for
City Council approval. The deadlines for approval of the resolutions are as follows:
For March 5, 2013 Special Election December 7, 2012
For June 4, 2013 Special Election March 8, 2013
l�E'�*1,��1 ►�1J���
There is no fiscal impact of this report.
RECOMMENDATION
Staff recommends the City Council provide direction regarding the timing, type and
amount of the proposed public safety tax.
1:92 10 1 I]
November i
11 PM I
Manuel Lozano
- Mayor
Susan Rubio -
Mayor Pro Tern
Marlen Garcia -
Council Member
Monica Garcia -
Council Member
Ricardo Pacheco -
Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Council or Se invita al publico a dirigirse al Concilio o cualquiera otra de
any of its Agencies listed on this agenda on any matter sus Agencias nombradas en esta agenda, para hablar sobre
posted on the agenda or on any other matter within its cualquier asunto publicado en la agenda o cualquier tema que
jurisdiction. If you wish to address the City Council or any estd bajo su jurisdiccion. Si usted desea la oportunidad de
of its Agencies, you may do so during the PUBLIC dirigirse al Concilio o alguna de sus Agencias, podra hacerlo
COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Publico (Public
person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se
Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para
convenience. su conveniencia.
z
0,
)' t,I
't. t � xwdc.f d IC�` t," ,.t+t�,
�..,. x �,.t. ..
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tem Susan Rubio
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos serA el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration
at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESiGNAD0 PARA DIRIGIRSE AL comtsi&
No se podra tomar acci6n en algdn asunto a menos que sea incluido en la agenda, o a menos que exista
algbna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar
asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1 TREASURER'S REPORT: AUGUST, SEPTEMBER AND OCTOBER 2012
Staff recommends that the Finance Authority receive and file the August, September
and October 2012 Treasurer's Report.
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15 th day of
November, 2012.
Alejandra Avila
City Clerk
Finance Authority Agenda — November 21, 2012
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda
are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County
Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the
office of the City Clerk at (626) 960 -4011, Ext. 466 or via e -mail at rcaballero @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE ll)
Finance Authority Agenda — November 21, 2012
Im
Honorable e Members of _ Authority e Housing
Authority
FROM: • - - Officer/Executive
Lorena Quijano, Director of Finance
DATE: II
The purpose of this report is to provide the Treasurer's Report for August, September and
October 2012.
I %LS] 201 :19111► 1 oil a
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC). The CDC was eliminated effective February 1, 2012
and the City is now the Successor Agency; a new bank account is used in order to track its
transactions separately. Any amounts reflected for the CDC are amounts set aside for
outstanding checks that had not cleared as of the elimination date.
The report separates cash into the following three sections:
• State of California Local Agency Investment Fund (LAIF) — this is where the
majority of the cash is held. City cash, which accounts for the largest portion
includes monies from the General Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
• Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on -going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
Treasurer's Report: August, September and October 2012
Page 2
revenues (such as sales tax and property tax) in December, January and May of each
year.
None
1:7mr-i1i1J,I IT, 1:4►�197_iiri1w
Staff recommends that the Financing Authority and Housing Authority receive and file the
August, September and October 2012 Treasurer's Report.
r—MIT-TOITUN F4 ►_I
1. August, September and October 2012 Treasurer's Report
CITY OF BALDWIN PARK
TREASURER'S REPORT
August 31, 2012
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
Agency Investment Fund
City 0,38% Varies
Housing Authority 0.38% Varies
Fiscal Agent Funds - City Varies Varies
Fiscal Agent Funds - Successt Varies Varies
Varies
32,208,319.07 32,208,319.07
32,208,319.07
32,208,319.07
Varies
392,320.08 392,320.08
392,320.08
392,320.08
32,600,639.15 32,600,63905
32,600,639.15
32,600,639.15
Varies
2,279,366.41 2,279,366.41
2,279,366.41
2,279,366.41
Varies
2,755 ,672.88 2,755,672.88
2,755,672.88
2,755,672.88
$ 37,635,678.44 $ 37,635,678.44
5,035,039.29
$ 37,635,678.44
Total Investments $
37,635,678.44
Cash
City Checking
1,966,568.51
City Miscellaneous Cash
61,915.49
Comm. Develop. Comm.
6,397.92
Successor Agency
104,049.57
Housing Authority
269,767.91
Financing Authority
0.00
Total Cash
2,408,699.40
Total Cash and Investments $
40,044,377.84
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity/purchase transaction made for the month of August 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by: r
Lor4na Quijano
Fin nce Director
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2012
ESTIMATED
INVESTMENT INTEREST PURCHASE �MATURTY PAR CURRENT BOOK MARKET
FE
DESCRIPTION RATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
Agency Investment Fund
City 0.35% Varies Varies
Housing Authority 0.35% Varies Varies
Fiscal Agent Funds - City Varies Varies Varies
Fiscal Agent Funds - Successc Varies Varies Varies
29,908,319.07 29,908,319.07 29,908,319.07 29,908,319.07
167, 320.08 167, 320.08 167,320.08 167, 320.08
30,075,639.15 30,075,639.15 30,075,639.15 30,075,639.15
2,279,379.96 2,279,379.96 2,279,379.96 2,279,379.96
2,621,270.27 2,621,270.27 2,621,270.27 2,621,270.27
$ 34,976,289.38 $ 34,976,289.38 4,900,650.23 $ 34,976,289.38
Total Investments $ 34,976,289.38
Cash
City Checking 1,873,161.57
City Miscellaneous Cash 65,779.30
Comm. Develop. Comm.. 6,397.92
Successor Agency 805,084.40
Housing Authority 278,729.41
Financing Authority 0.00
Total Cash 3,029,152.60
Total Cash and Investments $ 38,005,441.98
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by;
Lq na Quijano
Fi` ance Director '
INVESTMENT
DESCRIPTION
State of California Local
Agency Investment Fund
City
Housing Authority
CITY OF BALDWIN PARK
TREASURER'S REPORT
October 31, 2012
INTEREST PURCHASE MATURITY PAR
RATE DATE DATE VALUE
0.34% Varies Varies
0.34% Varies Varies
Fiscal Agent Funds - City Varies Varies Varies
Fiscal Agent Funds - Success< Varies Varies Varies
CURRENT BOOK MARKET
PRINCIPAL VALUE VALUE
27,187,383.95 27,187,383.95
27,187,383.95
27,187,383.95
142,740.40 142,740.40
142,740.40
142,740.40
27,330,124.35 27,330,124.35
27,330,124.35
27,330,124.35
2,279,393.07 2,279,393.07
2,279,393.07
2,279,393.07
2,621,270.27 2,621,270.27
2,621,270.27
2,621,270.27
$ 32,230,787.69 $ 32,230,787.69
4,900,663.34
$ 32,230,787.69
Total Investments $
32,230,787.69
Cash
City Checking
1,183,748.97
City Miscellaneous Cash
486,145.49
Comm. Develop. Comm.
6,397.92
Successor Agency
822,479.60
Housing Authority
109,321.01
Financing Authority
0.00
Total Cash
2,608,092.99
Total Cash and Investments $
34,838,880.68
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of October 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Appr�oe d y: �
F
Lore no
Fina� a Director
AGENDA
ALDIN PARK
HOUSING AUTH IT
November 21 , 2012
7000 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
BALDWIN
A
Manuel Lozano - Mayor
Susan Rubio - Mayor Pro Tern
Marlen Garcia - Council Member
Monica Garcia - Council Member
Ricardo Pacheco - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al pbblico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this agenda otra de sus Agencias nombradas en esta agenda, para
on any matter posted on the agenda or on any other hablar sobre cualquier asunto publicado en la agenda o
matter within its jurisdiction. If you wish to address cualquier tema que este bajo su jurisdiccion. Si usted
the City Council or any of its Agencies, you may do desea la oportunidad de dirigirse al Concilio o alguna de
so during the PUBLIC COMMUNICATIONS period sus Agencias, podra hacerlo durante el periodo de
noted on the agenda. Each person is allowed three Comentarios del Pdblico (Public Communications)
(3) minutes speaking time. A Spanish speaking anunciado en la agenda. A cada persona se le permite
interpreter is available for your convenience. hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
° ,
.,. . t
HOUSING AUTHORITY
REGULAR MEETING - 7:00 PM
CALL TO ORDER
ROLL CALL
Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DiRIGIRSE AL COMIS16N
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista
algdna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar
asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2]
CONSENT CALENDAR
1 TREASURER'S REPORT: AUGUST, SEPTEMBER AND OCTOBER 2012
Staff recommends that the Housing Authority receive and file the August, September and
October 2012 Treasurer's Report.
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of
perjury under the laws of the State of California that the foregoing agenda was posted on the
City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15 to day of
November, 2012.
A
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available
for public viewing and inspection at City Hall, 20d Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011,
Ext. 466 or via e -mail at rcaballero@baldwinpark.com.
In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
i
i
Honorable Chair and Members of the Finance Authority and Housing
Authority
FROM: Officer/Executive .o • Director of
DATE: November 1
s . o
The purpose of this report is to provide the Treasurer's Report for August, September and
October 2012.
BACKGROUND /DISCUSSION
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC). The CDC was eliminated effective February 1, 2012
and the City is now the Successor Agency; a new bank account is used in order to track its
transactions separately. Any amounts reflected for the CDC are amounts set aside for
outstanding checks that had not cleared as of the elimination date.
The report separates cash into the following three sections:
• State of California Local Agency
majority of the cash is held. City
includes monies from the General
Investment Fund (LAIF) — this is where the
cash, which accounts for the largest portion
Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
• Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on -going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
Treasurer's Report: August, September and October 2012
Page 2
revenues (such as sales tax and property tax) in December, January and May of each
year.
Wil!ffl W16
RM
Staff recommends that the Financing Authority and Housing Authority receive and file the
August, September and October 2012 Treasurer's Report.
1. August, September and October 2012 Treasurer's Report
CITY OF BALDWIN PARK
TREASURER'S REPORT
August 31, 2012
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
Agency Investment Fund
City 0.38 Varies Varies
Housing Authority 0.38% Varies Varies
Fiscal Agent Funds - City Varies Varies Varies
Fiscal Agent Funds - Successc Varies Varies Varies
32,208,319.07 32,208,319.07
32,208,319.07
32,208,319.07
392,320.08 392,320.08
392,320.08
392,320.08
32,600,639.15 32,600,639.15
32,600,639.15
32,600,639.15
2,279,366.41 2,279,366.41
2,279, 366.41
2,279,366.41
2,755,672.88 2,755,672.88
2,755,672.88
2,755,672.88
$ 37,635,678.44 $ 37,635,678.44
5,035,039.29
S 37,635,678.44
Total Investments $
37,635,678.44
Cash
City Checking
1,966,568.51
City Miscellaneous Cash
61,915.49
Comm. Develop. Comm.
6,397.92
Successor Agency
104,049.57
Housing Authority
269,767.91
Financing Authority
0.00
Total Cash
2,408,699.40
Total Cash and Investments $
40,044,377.84
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity/purchase transaction made for the month of August 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
App r ved by:
Lor a Quijano
Fin nce Director
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2012
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
29,908,319.07 29,908,319.07
29,908,319.07
Agency Investment Fund
Varies
167,320.08 167,320.08
City
0.35°%
Varies
Housing Authority
0.35%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Successc
Varies
Varies
Varies
29,908,319.07 29,908,319.07
29,908,319.07
29,908,319.07
Varies
167,320.08 167,320.08
167,320.08
167,320.08
30,075,639.15 30,075,639.15
30,075,639.15
30,075,639.15
Varies
2,279,379.96 2,279,379.96
2,279,379.96
2,279,379.96
Varies
2,621,270.27 2,621,270.27
2,621,270.27
2,621,270.27
S 34,976,289.38 $ 34,976,289.38
4,900,650.23
$ 34,976,289.38
Total Investments $
34,976,289.38
Cash
City Checking
1,873,161.57
City Miscellaneous Cash
65,779.30
Comm. Develop. Comm.
6,397.92
Successor Agency
805,084.40
Housing Authority
278,729.41
Financing Authority
0.00
Total Cash
3,029,152.60
Total Cash and Investments $
38,005,441.98
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
V i
E, v ^✓ /'
Lqyena Quijano
Fi ance Director
CITY OF BALDWIN PARK
TREASURER'S REPORT
October 31, 2012
INVESTMENT
INTEREST
PURCHASE
MATURITY
DESCRIPTION
RATE
DATE
DATE
State of California Local
2,279,393.07 2,279,393.07
2,279,393.07
2,279,393.07
Agency Investment Fund
2,621,270.27
2,621,270.27
$ 32,230,787.69 $ 32,230,787.69
City
0.34%
Varies
Varies
Housing Authority
0.34%
Varies
Varies
Fiscal Agent Funds - City
Varies
Varies
Varies
Fiscal Agent Funds - Successc
Varies
Varies
Varies
PAR CURRENT BOOK MARKET
ALUE PRINCIPAL VALUE VALUE
27,187,383.95 27,187,383.95
27,187,383.95
27,187,383.95
142,740.40 142,740.40
142,740.40
142,740.40
27,330,124.35 27,330,124.35
27,330,124.35
27,330,124.35
2,279,393.07 2,279,393.07
2,279,393.07
2,279,393.07
2,621,270.27 2,621,270.27
2,621,270.27
2,621,270.27
$ 32,230,787.69 $ 32,230,787.69
4,900,663.34
$ 32,230,787.69
Total Investments $
32,230,787.69
Cash
City Checking
1,183,748.97
City Miscellaneous Cash
486,145.49
Comm. Develop. Comm.
6,397.92
Successor Agency
822,479.60
Housing Authority
109,321.01
Financing Authority
0.00
Total Cash
2,608,092.99
Total Cash and Investments $
34,838,880.68
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of October 2012 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Appro ad y:
Loreda XWno
Fina a Director