HomeMy WebLinkAbout2012 12 05NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
DECEMBER 5, 2012 at 6:00 PM. at City Hall — 3 I Floor Conference Room 307, 14403 East
Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: November 29, 2012 /V (- ;
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that the aforementioned Notice
and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member
and via email to the San Gabriel Valley Tribune, and that I posted said notice as required by law
on November 29, 2012.
.r
Alejandra Avila
City Clerk
CITY HALL - 3"dFloor, Conference Room 3077
14403 PACIFIC AVENUE
BALDWIN PARK, CA •
•.
M l
I
Manuel Lozano
Susan Rubio
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccidn.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Pdblico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay
interpreter is available for your convenience. un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 6:00 PM
ROLL CALL: Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio and
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REOUIRE THE SERVICES OF AN INTERPRETER
No action may be 'Laken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REOUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algLin asunto a menos que sea incluido en la agenda, o a menos que exista algana
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
RECESS TO CLOSED SESSION
1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and other
representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police
Management Employees; Confidential Employees;
Confidential Management and Baldwin Park Police Officer's
Association; Un-represented employees; and part-time
employees
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under
the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board
not less than 24 hours prior to the meeting on November 29, 2012.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 20d Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960 -4011 Ext. 204 ore -mail rcaballero@baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE 1/)
i A m A . •
DECEMBER 5, 2012
7:00 -
COUNCIL CHAMBER
14403 E. Pacific Avenue
-'aldwin Park, CA •
960-4011
Manuel Lozano
Susan Rubio
Marlen Garcia
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tern
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
itenn or a,
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
con veniencia.
". , �' C." C.' ,mow Ar �1 a.S7. .r..�:7�..�. a.; ti 'o i#'ia:�t .fF 't ' t�,J -,a ., ', r, .� ... ._ �.`, o-
_r,nd f . x. J wIL'.t" °i1 g
CITY COUNCIL
REGULAR MEETING — 7:00 PM
r%
Council Members: Marlen Garcia, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tern Susan Rubio
,-nd Mayor Manuel Lozano
This is to announce, as required by Government Code section 54954.3, members of the City
Council are also members of the Board of Directors of the Community Development
Commission, Housing Authority and Finance Authority, which are concurrently convening with
the City Council this evening and each Council Member is paid an additional stipend of $75 for
attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for
attending the Finance Authority meeting.
A. REORGANIZATION OF THE CITY COUNCIL — SELECTION OF MAYOR PRO
TEMPORE
Staff recommends City Council complete the reorganization of the City Council, and
follow the procedure as suggested for the selection of Mayor Pro Tempore as follows:
1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any
Councilmember may nominate and no second to the nomination is required;
2) After receiving all nominations, the City Clerk closes the nominations;
3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote.
If there is more than one nomination, a roll call vote is conducted in the order in
which nominations are received until a Mayor Pro Tempore is elected by majority
vote.
• Certificate presentation to Church of the Redeemer, Iglesia Ni Cristo, Cecelia Bernal,
and Nancy Fernando for their participation in the Clean-Up at Walnut Creek Nature
Park.
• Status update from the California Center for Public Health Advocacy (CCPHA) on
Robert Wood Johnson "Healthy Kids, Healthy Communities" Initiative and Complete
Streets.
City Council Agenda — December 5, 2012
Page 2
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REOUIERE LOS SERVICIOS DEL INTERPRETS
No se podra tome accidn en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracian en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends the City Council receive and file the Warrants and Demands.
2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL
Staff recommends the City Council approve the preparation and presentation of the
certificates of recognition and Proclamation as outlined in the staff report.
3. AWARD OF A CONSULTANT SERVICES CONTRACT TO HIRSCH & ASSOCIATES,
INC. FOR THE DESIGN OF THE BARNES PARK IMPROVEMENTS IN THE AMOUNT
OF $30,570
Staff recommends the City Council
1. Award a Consultant Services Agreement to Hirsch & Associates, Inc. in the amount of
$30,570 and authorize the Mayor to execute the Agreement; and
2. Authorize the Director of Recreation & Community Services to execute any necessary
reprographic /publication expenses in an amount not to exceed $1,500.00; and
Create a Barnes Park Improvement Capital Project and appropriate $32,070 of the
previously approved allocation for this project from CDBG Fund 220.
City Council Agenda — December 5, 2012
Page 3
•' • •
COMMUNICATIONS
Request by Counoilmember Ricardo Pacheco for discussion and direction to staff on
the following:
• Evaluate a potential Zoning Code Amendment to allow a Bus /Automotive Storage Yard
and Accessory Repair Function in the Industrial Commercial (IC) Zone.
In the effort to attain Energy Efficiency and Cost Savings,
the California Energy Commission's Energy Partnership
application for Funding for Technical Assistance Services.
ADJOURNMENT
•• 1 . 1 1001,11
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 29th day of November
2Q.12. r y
l _ 1,- f
f X,
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 960 -4011, Ext. 204 or via e -mail at rcaballero @baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — December 5, 2012
Page 4
TO: Honorable Mayor and Members of the City Council
� �
FROM: Rosa Caballero, Administratica y �, �
DATE: December 5, 2012
REORGANIZATION t
MAYOR ..O TEMPORE
The purpose of this report is to complete the reorganization of the City Council with
the selection of a new Mayor Pro Tempore.
BACKGROUND /DISCUSSION
In accordance with Ordinance No. 1249, it is appropriate at this time to reorganize the
City Council and select one of its members as Mayor Pro Tempore.
RECOMMENDATION
Staff recommends City Council complete the reorganization of the City Council, and
follow the procedure as suggested for the selection of Mayor Pro Tempore as follows:
1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any
Councilmember may nominate and no second to the nomination is required;
2) After receiving all nominations, the City Clerk closes the nominations,
3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call
vote. If there is more than one nomination, a roll call vote is conducted in the
order in which nominations are received until a Mayor Pro Tempore is elected by
majority vote.
0
�r
BALDWIN
D , d . R - V
TO:
FROM:
DATE:
SUBJECT:
Faj 01".14
CITY COUNCIL AGENDA
CITY OF BALDWIN PARK DEC -5 STAFF REPORT
• • .r - • • •- • I H - UP
�--_ . �
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting;
the following is a summary of the payments released-
1 . The payroll of the City of Baldwin Park consisting of check numbers 195109 —
195132. Additionally, Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 225471 — 225730 for the period
of October 28, 2012 through November 10, 2012 inclusive; these are presented and
hereby ratified, in the amount of $362,480.29.
2. General Warrants, including check numbers 193216 to193383 inclusive, in the total
amount of $738,881.80 constituting claims and demands against the City of Baldwin
Park, are herewith presented to the City Council as required by law, and the same
hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Staff recommends City Council ratify the attached Warrants and Demands.
,
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ON (o CAS
CITY OF BALDWIN PARK DEC -5 STAFF REPORT
ITEM NO.
TO:
"' Council
Honorable Mayor & Members of the City
FROM:
Vijay Singhal, Chief Executive Office.
DATE:
December 5, 2012
6311 1.111 1 ��� �4010TXVVTFZ "1qK019M=J
The purpose of this report is to seek approval of the City Council of requests for plaques,
proclamations and certificates; and to recap approved emergency requests.
REQUESTS/RECAP
The following requests for plaques and certificates were received:
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
Time/Date/Place of
Date Needed
Requested By
List of Honorees
Presentation
Councilmember
Church of the Redeemer
7:00pm/December 5th
Certificates
Marlen Garcia
and Iglesia Ni Cristo for
City Council Meeting
12-05-12
participating in the Clean-
Council Chambers
Up at Walnut Creek Nature
Park
Councilmember
Cecelia Bernal & Nancy
7:00pm/December 5 th
Certificates
Marlen Garcia
Fernando Community
City Council Meeting
12-05-12
Support and Clean-Up
Council Chambers
Campaign at Walnut Creek
Nature Park
It is recommended that the City Council approve the preparation and presentation of the
above plaques, proclamations, and certificates.
TO: Honorable Mayor and Members of the City Council
FROM: Manuel Carrillo Jr., Director of Recreation and Community Servi
•_ - -
SUBJECT: AWARD OF • NSULTANT SERVICES CONTRACT TO HIRSCH
• BARNES PARK
111PROVEMEENTS IN THE AMOUNT OF i 1
The purpose of this report is to request City Council consider awarding a contract for
consultant services to Hirsch & Associates, Inc. (HAI) for the design of the Barnes Park
Improvements in the amount of $30,570.
BACKGROUND
At their November 7, 2012 meeting, the City Council authorized staff to publish and
request proposals from consulting professional for the Barnes Park Improvements. The
services include playground and park design for the installation of playground surfacing
and recyclable water system in the existing playground area. A bid alternate will include
the design of a larger picnic shelter.
Funding currently available for this project is $357,000, which includes $250,000 of
CDBG funds, a $7,000 grant from the State of California Natural Resources Agency
(CalRecycle), a $75,000 commitment from the Upper San Gabriel Valley Municipal
Water District, and a $25,000 commitment from the San Gabriel Valley Water
Company.
DISCUSSION
Barnes Park is the main recreational facility for the southwest corner of the City. Staff
believes there is an opportunity to create an updated outdoor family recreational area
with new ADA compliant rubberized surfacing in the playground equipment area,
expanded water features, and environmentally friendly water recycling system.
The design and planning efforts sought by the City will incorporate a filtering water
system similar to the one currently installed at Morgan Park. This type of system
provides both environmental and fiscal benefits. Spray pool water will be used, treated,
and reused and allow for less water to be "wasted." This enhanced system will lead to a
reduced water bill and decreases the impact to the local water table.
Award Design for Barnes Park Improvements Page 2 of 4
December 5, 2012
In addition, the improvements of Barnes Park will make tl playground area accessible
to a larger segment of the community by providing ADA compliant surfacing through out
the entire playground area. If funding is available, a bid alternate will include a larger
picnic shelter to create additional space for families to assemble and spend quality
time. The upgraded picnic shelter will be similar to the one currently installed at Hilda L.
Solis Park. The City prides itself in creating quality facilities, providing high quality
recreational services, and providing award winning programs and services.
Consultant Selection
The request for proposals was advertised on November 8, 2012 with a proposal
submission deadline of November 21, 2012. Staff received four (4) proposals which
were reviewed and evaluated by a staff committee consisting of Manuel Carrillo Jr.,
Director of Recreation and Community Services, "Maria Moreno, Acting Operations
Supervisor and Edward Torres, Engineering Assistant. The following table lists the
firms that submitted proposals, their average evaluation score, ranking and fee
proposal.
Firm
Average Score
Rank
Fee Proposal*
Hirsch & Associates, Inc.
94
.................. .............................. ............................... ............_......
1
.............................. _ .....
$21,050
.._................................._....................._................. .................
................................ .................................... ....................................................................................................................
BlueGreen Consulting
93
................................................................................................................................................................................................
2
$45,670
...............................
TKE Engineering &Planning Inc.
87
3
...............................
$34,520
.................................................................................................................................................................................................................................................................................
Cornerstone Studios, Inc.
86
4
$37,055
Excludes Electrical Upgrade and Construction Support
The four (4) firms had a balanced combination of experience, design team
qualifications, approach to this specific project, and the ability to meet the schedule and
budget constraints. At the conclusion of the evaluations, Hirsch & Associates, Inc. was
selected by the committee as best suited and most cost effective for Barnes Park
Improvements.
In addition to the fee proposal above, Hirsch & Associates, Inc.'s proposal also included
an allowance of $4,500 for a possible electrical panel upgrade, and optional
construction support services for an additional $4,420. Staff is recommending that both
these items be included in the scope of services, as well as a 2 %, $600, allowance for
any reimbursable expenses that might be incurred. These additional items are
necessary for project execution and staff recommends awarding these items now to
take advantage of the proposal's cost effectiveness. The contract total of $30,570,
including these additional items, would still be lower than the other three fee proposals
received.
If awarded, staff will promptly schedule a kickoff meeting and begin development of the
conceptual design.
Award Design for Barnes Park Improvements Page 3 of 4
December 5, 2012
Proposed Agreement
The Consultant Services Agreement which includes Scope of Services shown in Exhibit
A, Compensation shown in Exhibit B, Schedule of Performance shown in Exhibit C, and
any additional provisions shown in Exhibit D is attached to this report.
There is no impact to the General Fund. Design, construction and project management
costs will be paid from the funds identified which total $357,000.
The following table summarizes the available funds and proposed expenditures:
Available Funds
CDBG $250,000
.... .......................... ........... ...................... ................. .............. ................. ........._........................ ............................... _...__...._....................................... ..................................... ..._...._............_............. .............._.........._.....,........_.... ................ ...... ........._.....................
............ .............................
Upper San Gabriel Valley Municipal Water District $75,000
. ................... . . . . . . . . . . . .............. . . . . . . . . . . . . . . . .......... . .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......................... . ............... . ................. .............................. ..... .... .... .................. . . . . . . . . . . . . : . . . . . ........... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............... . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Valley County Water District $25,000
..................................................................................................._............................._....................._...._......................................._..._._..........................................................................._..................... ............................... .
CalRecycle Grant $7,000
Total Available Funds $357,000
Funds Remaining for Construction $324,930
The "Electrical Panel Upgrade Allowance" will only be used if it is determined that an
electrical panel upgrade is required. If not used, these funds will become available for
construction.
The "Reimbursable Allowance" and the "Reprographic and Publication Costs
Allowance" are not -to- exceed amounts. Any unused funds at the completion of the
design phase will become available for construction.
Award Design for Barnes Park Improvements Page 4 of 4
December 5, 2012
It is recommended that the City Council:
1. Award a Consultant Services Agreement to Hirsch & Associates, Inc. in the
amount of $30,570 and authorize the Mayor to execute the Agreement; and
2. Authorize the Director of Recreation and Community Services to execute any
necessary reprographic/publication expenses in an amount not to exceed
$1,500.00; and
3. Create a Barnes Park Improvement Capital Project and appropriate $32,070 of
the previously approved allocation for this project from CDBG Fund 220.
ATTACHMENTS
Consultant Services Agreement
Attachment
r ,
THIS AGREEMENT is made and entered into this 5th day of December, 2012
by and between the City of Baldwin Park, ("City"), and Hirsch & Associates, Inc.
("Consultant").
In consideration of the following mutual covenants, provisions and agreements,
and other valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, City and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of
this Agreement, the tasks, obligations, and services set forth in the "Scope of Work"
attached to and incorporated into this Anr Vlee ement as Exhibit "A." Additional Agreement
provisions, if any, are contained in "Additional Provisions" attached to and incorporated
into this Agreement as Exhibit "D."
2. COMPENSATION. City shall pay for the services performed satisfactorily
by Consultant pursuant to the terms of this Agreement at the time and manner set forth
in the "Fee Proposal" attached to and incorporated into this Agreement as Exhibit "B."
The total amount of compensation for all services described in Scope of Work as set
forth in Exhibit A shall not exceed Thirty Thousand Five Hundred Seventy Dollars and
Zero Cents ($30,570.00) based on the tasks outlined in Exhibit "B" to provide those
services in a satisfactory manner.
3. TIME FOR PERFORMANCE. Time is of the essence in the performance
of this Agreement. Consultant shall commence and complete the services in this
Agreement within the time period shown on "Schedule of Performance" attached to and
incorporated into this Agreement as Exhibit "C."
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds
received from City and make them accessible for audit or examination for a period of
three years after final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary
personnel, equipment and material, at its sole expense, in order to perform the services
required of it pursuant to this Agreement. For the purpose of this Agreement,
Consultant shall be deemed, for all purposes, an independent contractor and shall have
control of all work and the manner in which it is performed. Consultant shall be free to
contract for similar services to be performed for other entities while under contract with
City. Consultant is not an agent or employee of City, and is not entitled to participate in
any pension plan, insurance, bonus or similar benefits City provides for its employees.
Consultant shall be responsible to pay and hold City harmless from any and all payroll
and other taxes and interest thereon and penalties, therefore, which may become due
as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with
Consultant as set forth herein. Any attempt by Consultant to assign the benefits or
burdens of this Agreement without written approval of City is prohibited and shall be null
and void; except that Consultant may assign payments due under this Agreement to a
financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to
perform work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in
accordance with the applicable laws and regulations of all governmental agencies that
are in force at the time services are performed. Consultant shall be responsible for
becoming aware of and staying abreast of all such laws and ensuring that all services
provided hereunder conform With such laws. The terms of this Agreement shall be
interpreted according to the laws of the State of California.
0. LIABILITY. Consultant shall indemnify, and hold harmless City, its
officials, officers, and employees against any and all actions, claims, damages,
liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs
and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment
rendered against City and/or its officials, officers, or employees that may be asserted or
claimed by any person, firm, or entity arising out of Consultants' negligent performance,
or the negligent performance of its agents, employees, subcontractors, or invitees, as
well as, negligent acts or omissions of Consultant, it's agents, employees,
subcontractors or invitees, however, this indemnity clause shall not apply if there is
concurrent passive or active negligence on the part of City, or its officials, officers,
agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in
accordance with the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent
Consultants' liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence;
and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as
applicable own, hired and non -owned automobiles with the following
minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence;
and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of
$1,000,000 or such other amount as may be approved in writing by the
City.
(D) Worker's Compensation Insurance that complies with the minimum
statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall
provide City with a certificate of Insurance reflecting the above, and an
endorsement for each policy of insurance which shall provide:
(1) the City, and its officials, officers, agents and employees are
named as additional Insured (with the exception of Professional
Liability and Worker's Compensation);
(2) the coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects
to City, its officials, officers, agents or employees; moreover,
any insurance or self- insurance maintained by City or its
officials, officers, agents or employees shall be in excess of
Consultants' insurance and not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior writ ILten notice
to City of cancellation Or of any material change in coverage
before such change or cancellation becomes effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall
agree to waive all rights of subrogation against City and City personnel
for losses arising from work performed by Consultant for City, and the
insurer's agreement in this regard shall be reflected in the Workers'
Compensation Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be
prepared pursuant hereto shall, upon the completion thereof, be deemed for all
purposes to be the property of City. City's ownership of documents includes any and all
analysis, computations, plans, correspondence and /or other pertinent data, information,
documents, and computer media, including disks and other materials gathered or
prepared by Consultant in performance of this Agreement. Such work product shall be
transmitted to City within ten (10) days after a written request therefore. Consultant
may retain copies of such products. Any re -use by City shall be at the sole risk of City
and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and
accurate records with respect to all services and matters covered under this
Agreement. City shall have free access at all reasonable times to such records, and
the right to examine and audit the same and to make transcripts there from, and to
inspect all program data, documents, proceedings and activities. Consultant shall
maintain an up -to -date list of key personnel and telephone numbers for emergency
contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City
with a complete Request for Taxpayer Identification Number and Certification, Form W-
9, as issued by the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or
potential conflict of interest shall be fully disclosed prior to execution of contract and
Consultant shall comply with all applicable federal, state and county laws and
regulations governing conflict of interest.
15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding
of any federal contract, grant, loan, intended to influence legislation, administrative
rulemaking or the election of candidates for public office during time compensated
under the representation that such activity is being performed as a part of this
Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time,
with or without cause, in its sole discretion, with 'thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph
114 --" --F 4-1-;- A
IU U1 L1110 Agreement, City shall be liable to Consultant only for work performed by
Consultant up to and including the date of termination of this Agreement, unless the
termination is for cause, in which event Consultant need be compensated only to the
extent required by law. Consultant shall be entitled to payment for work satisfactorily
completed to date, based on proration of the compensation set forth in Exhibit "B"
attached hereto. Such payment will be subject to City's receipt of a close-out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable
attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not
be bound by any court fee schedule but shall award the full amount of costs, expenses
and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the
party that obtains a favorable and final judgment. Should litigation occur, venue shall
be in the Superior Court of Los Angeles County. This paragraph shall not apply and
litigation fees shall not be awarded based on an order or otherwise final judgment that
results from the parties' mutual settlement, arbitration, or mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a covenant
and a condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire
Agreement between the City and Consultant. No verbal agreement or implied covenant
shall be held to vary the provisions of this agreement. This Agreement shall bind and
inure to the benefit of the parties to this Agreement, and any subsequent successors
and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be
modified, nor may any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual
matters, and coordination with the City. The City Representative (B) designated below
shall act on the City's behalf as Project Manager.
(A) CONSULTANT
(B) Edward Torres
Engineering Assistant
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
23. NOTICES. Notices pursuant to this Agreement shall be in writing and
may be given by personal delivery or by mail. Notices shall be directed to City's
Designated Renresentative identifier' in Parnnrnnk "91" of this Agreement. Consultant
fjlu 11L I u it I I I "�jl uVl I W, u., I I L L
shall send a copy of all notices to the City Attorney.
City Attorney: Joseph Pannone / Aleshire & Wynder, LLP
South Bay Center, 1515 West 190th Street
South Tower, Suite 565
Gardena, CA 90248
(310) 527-6660
IN WITNESS WHEREOF, the parties have executed this Agreement on the day
first above written.
ATTEST:
City Clerk
By:
Manuel Lozano, Mayor
Dated:
CONSULTANT:
By:
Name:
Dated:
Title:
Address:
Telephone: ( -
A
The scope of services includes the tasks detailed below, including "Optional Services —
Electrical Engineering SCE New Power Service" and "Construction Support"
-Construction Plan, Details and Notes
-Electrical Plan, Details, Title 24 compliance calculations and Notes (see scope
below)
-Structural Detail and calculations for shade shelter footings
- Planting Plan, Notes and Details
• Prepare 65% complete constru;ction documents illustrating in detail all work to be
undertaken. Submit • City for review. Revise as necessary to receive approval.
• Prepare 100% final plans, specifications, required calculations and bidding
documents in sufficient detail to obtain competitive bids as well as plan check
approval, Plans shall meet federal, state and local requirements, as necessary.
• Submit plans to City for Plan Check process, revise as necessary to receive
approvat.
• Meet with design team and owner to coordinate all plan sets and work to be
undertaken as needed.
FigntrigAl Engineering Scoop
.,, of Work
Attend design meeting with client
Provide electrical plans indicating;
a. Connection of now water feature pump to existing electrical on site.
b. Electrical Specifications
c. Compliance with City Building Department,
Electrical Scope of Work — Additional Power Service
If adequate power is not readily available from the existing switchgear then the
following will be needed;
a. Coordination with SCE for new power service.
b. Provide electrical plans indicating replacement of existing electrical service
with new larger 800 amp 240/12OV, single phase, 3 W service, meter and
switch gear.
Construction Suppgrit
1. Hirsch & Associates shall assist City of Baldwin Park and respond to any request or
directives made by phone, fax or E-mail. Hirsch & Associates shall request
clarification from the City of Baldwin Park in writing if Hirsch & Associates should
Dave any questions regarding the directions given by City of Baldwin Park that are
not consistent with the plans and specifications.
2. Hirsch & Associates, when requested by the City, shall attend project meetings with
City Staff, contractors, and project manager as requested during project design and
construction.
3, Hirsch & Associates will provide the following services: for the project a;nd W
coordinate; with City of Baldwin Park in accordance with the :Project constructil
schedule.:
• Coordinate with City of Baldwin Park project manager, city staff and inspector as
may become necessary during construction,
• Attend pre - construction meeting.
0 Provide interpretation and clarification to the construction documents.
Review and approve product submittals and shop drawings in accordance with
construction do d scope of work.
As requested by City of Baldwin Park we shall attend on-site project meetings to
review work of the contractor. We will prepare written reports of meetings for
distribution to all parties.
� I
ISITIMIN!''M I ll �I
-E
Review construction . c hedule and provide cornments
"
• Review and approve all contractor supplied closeout items, manuals and charts
for irrigation system as specified in the contract specifications.
Exclusions
The following services shall be excluded from the basic services listed above and shall
be provided by city at their expense.
fill RMEOMORI
EXHIBIT "B"
The schedule of compensation includes the fees detailed below, including:
Optional Services — Electrical Engineering SCE New Power Service for $4,500,
Construction Support for $4,420, and
a 2% Reimbursable allowance of $600,
fnr n total of (Zq0,r,7n
1-1 - total W- �1 W.
Professlo—nall., lees
Professional fees for services stated are based upon the scope of work and include all
costs for general overhead, profit, telephone, clerical, travel and incidental expenses not
separately requested by the City, Fees are good for a period • 90 days from date of
our: proposal, Fees are based upon scope of work as delineated within our proposal.
Schematic Design
.......... $2,185,00
HAI............... .............................k ...... ........ ...... — $2.225.00
------------
Sub Total $4,410,00
Construction �DLawing§, Permitting and Pidding Assistance
U 411 -7nn
All .. ........ ........................... i .................... $
.......... VV
Total $ 16,
Construction Support.
*nn nt
01 0
Total $4,420.00
Grand Total $25,470.00
Optional Services
Electrical Engineering SCE New Power $4,500W
Project hourly fees contract design & additional services
Professional fees are based on a project as outlined within the scope of work. If the
scope of work, construction budget or scope of services are increased or changed at
the request of the City of Baldwin Park, Hirsch & Associates shall receive compensation
based on additional hours worked at the hourly rates stated below, or an agreed upon
negotiated fee. The City prior to performance of such services will approve additional
services and costs in writing.
Principal Landscape Architect $150/hr.
Director of Projects $130/hr.
Associate Landscape Architect $1 00/hr.
Project Manager
$95/hr.
Senior Designer
80 hr,
Technical Staff
$75/hr,
Off ice/Clerical
$65/hr.
Travel
$0.58/mile
Printing
Cost plus 10%
Project Site Meetings
4g leach
The price breakdown for in-house plotting/prinfing of each original sheet requested by
the Client is as solos:
■ x:1 1
11 :<
24 x 36
30 x 42
Black & White $0.50
$1.50
$6.00
$91;00
of $2.00
$4.00
$65-■■
$91.00
Reimbursable EXpenses
All plotting, printing, blueprinting and photographic reproductions including special
overnight delivenies (other than US Postal Service) requested by the City of Baldwin
Park shall be paid as a direct reimbursable expense plus 10% to Hirsch & Associates
Inc. mall of plans toCity of Baldwin Park selected Reprographics Company will be at
■ cost to the City of Baldwin Park.
EXHIBIT "C"
SCHEDULE OF PERFORMANCE
EXHIBIT "D"
1 • ..