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HomeMy WebLinkAbout2013 04 17NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 17, 2013 at 5:30 PM. at City Hall — 3`d Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: April 11, 2013 A-P Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 11, 2013. Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meetin APRIL 17, 2013 location 5:30 PM / CITY HALL - 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN P, A, R� K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invite al pGblico a dirigirse al Concitio o cualquiera Council or any of its Agencies listed on this otra de sus Agencies nombradas an esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado an la on any other matter within its jurisdiction. If you agenda o cualquier tema que est6 bajo su jurisdiccibn. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencies, podrJ hacerlo durante el COMMUNICATIONS period noted on the perfodo de Comentarios del Pdblico (Public agenda. Each person is allowed three (3) Communications) anunciado an la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay intetpreter is available for your convenience. un intrsr rete pare su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 PM CALL TO ORDER ROLL CALL: Council Members: Marlon Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tom Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pare hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PER/ODO DESIGNADO PARA D/RIG/RSE AL CONCILIO FAVOR DE NOTIF/CAR A LA SECRETAR/A SI REQU/ERE LOS SERV/CIOS DEL /NTERPRETE No se podra tomar acci6n an algun asunto a menos qua sea incluido an la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; a 2) Dirigir personal a investigar y/o fijar asuntos pare tomar an consideraci6n an juntas proximas. [Codigo de Gobierno §54954.2] STUDY SESSION / OPEN SESSION 1. PRESENTATION FROM (MRP) MORTGAGE RESOLUTION PARTNERS Saving Homes, Saving Cities, and Solving the Mortgage Crisis Locally. RECESS TO CLOSED SESSION 1. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Finance Director 2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un- represented employees; and part- time employees. 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957) Public Works Director E- W0101 W :104 ki103:IV I Inn INX Ht1 M4011L `6Y=1 1111214/MU"AIILcUld Lei II (GC §54956.9 (d)(1) Adams et. al. v. City of Baldwin Park et. al., USDC Case No.: CV12 -00512 GAF(AJWx) BPPOA v. City of Baldwin Park et al., USDC Case No: CV13 -01534 DMG (VBKx) BPPOA v. City of Baldwin Park, LASC Case No: BS140802 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 11, 2013. Alejandra Avila City Clerk PLEASE NOTE., Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 ore -mail rcaballero(ftaldwinoark.com. 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W r— m lV VI `(D T\ rV L n M c rt O _\ rt m� \V 'C T a (D a (f� O z � �0 H N o � D /� V J .O < �N ? �D � rf 5' O , m n o O O C7 v N < a m K LD o a a m v �° o C o in (D d o o Q m v N W 3 ro N O aN ON N O � N• CD {Q p ro ® O m (D CD O -< 3 O CD 0 CL oa N < ➢ ro '2 N -.f m� N 0 r O , y = a O CO O • O 0 .0 O N O� (D x C � 0 � /^� l/ O 1'n rr 0 O O ro o i —n O O rt (D 3 O D (D 0 O c.Q a � (ti -� 0 a � T rr 0o O i/f AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING APRIL 17, 2013 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 BALDW I N P- A, R, K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tem Marlen Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6bfico a dirigirse at Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que estd bajo su jurisdiction. Si usted desea la oportunidad de dirigirse at Concilio o alguna de sus Agencias, poor! hacerlo durante el perfodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un intdrprete para su conveniencia. Any wntfen public record relating loan agenda item for an open sess;o7 of a regular meeting of the City Council that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 74403 E Pacific Avenue. 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 8:00 p.m.) CITY COUNCIL REGULAR MEETING —7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Marten Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Proclamation proclaiming National Arbor Day on April 26, 2013. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may., 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR ALA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tome accidn en algiin asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos pare tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.21 Council Agenda —April 17, 2013 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants & Demands. 2. AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF COMPLETE STREETS IMPROVEMENTS ALONG MAINE AVENUE It is recommended that the City Council authorize the professional services agreement with Stantec Consulting, Inc. in an amount not to exceed $217,495 for the design and preparation of contract documents for the design of Complete Streets improvements along Maine Avenue. 3. ADOPTION OF RESOLUTION 2013 -010, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, IN SUPPORT OF SB135 — STATEWIDE EARLY WARNING SYSTEM (PADILLA) Staff recommends that the City Council: 1. Waive further reading, read by title only, and adopt Resolution No. 2013 -010 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK IN SUPPORT OF SB135 (PADILLA) — EARTHQUAKE EARLY WARNING SYSTEM ". 2. Direct staff to send copies of the adopted resolution to Senators Alex Padilla, Ted Lieu, and Ricardo Lara, Assemblymember Roger Hernandez, and Congressmember Grace Napolitano, Senators Dr. Ed Hernandez, Diane Feinstein and Barbara Boxer, and other key legislators. 4. CLAIM REJECTION Staff recommends City Council reject the claims of Maria Maldonado and Ricardo Murillo and direct staff to send the appropriate notice of rejection to claimant. 5. AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE CONTRACT NUMBER ML12050 WITH THE MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE (MSRC) TO PROCURE FUNDING TO INSTALL AN ELECTRIC VEHICLE CHARGING FACILITY INCLUDING SOLAR PANELS IN THE CITY OF BALDWIN PARK TRANSIT CENTER Staff recommends that the City Council: Authorize the Chief Executive Officer to execute Contract Number ML12050 with the MSRC after a review by the City Attorney. 6. TREASURER'S REPORT: FEBRUARY 2013 Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. 7. REJECT ALL BIDS FOR THE BARNES PARK IMPROVEMENTS Staff recommends that the City Council: Reject all bids for the Barnes Park Improvements. City Council Agenda — April 17, 2013 3 8. AUTHORIZE THE INSTALLATION OF SOLAR PANELS AT THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council: Approve a contract change order with PCL Construction Services Inc. at a cost of $600,000 for the installation of solar panels. 9. CONSULTANT SERVICES AGREEMENT: GENERAL PLAN ELEMENT UPDATE — HEALTH AND SUSTAINABILITY ELEMENT RELATED CONSULTANT SERVICES Staff recommends that the City Council approve the Consultant Services Agreement with Moore, lacofano, Goltsman, Inc. (MIG) to prepare an amendment to the City's General Plan in the form of a Sustainable Community Element consistent with the Scope of Services, Schedule, and Cost as Exhibits A, B & C to the Consultant Agreement. Request by Mayor Manuel Lozano for discussion & direction to staff on the following. Establish a "Quiet Zone" with Metrolink, Federal Railroad Adminstration, and California Public Utilites Commission. Send a letter to Senators Feinstein and Boxer and Congresswoman Napolitano opposing the proposal by President Obama to change CPI to Social Security. Request by Mayor Pro Tem Monica Garcia for discussion & direction to staff on the following: Direct staff to contact Caltrans and have them submit a status report on the Freeway Widening Project, including a schedule for continued work and anticipated completion date, as well as asking for a presentation at a Council meeting or Ad Hoc Committee Meeting. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 111h day of April 2013. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero @baldwinoark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — April 17, 2013 Page 4 1 BALDWIN D . A . R . V TO: FROM: DATE: SUBJECT: PURPOSE: CITY COUNCIL AGENDA CITY OF BALDWIN PARK STAWIRf RORT ITEM NO. Honorable Mayor and Members of the City Council Rose Tam, Assistant Accounting Manager April 17, 2013 Warrants and Demands The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 195330 — 195353. Additionally, Automatic Clearing House (ACH) Payroll depositswere made on behalf of City Employees from control numbers 227741 — 228000 for the period of March 03, 2013 through March 16, 2013 inclusive; these are presented and hereby ratified, in the amount of $375,397.07. 2. General Warrants, including check numbers 194783 to194935 inclusive, in the total amount of $1,366,423.57 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. 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Z___ — BALDWIN CITY OF BALDWIN PARK AGENDA STAFF REPORT P • A • R • K TO: Honorable Mayor and Members of the City FROM: Daniel Wall, Director of Public DATE: April 17, 2013 SUBJECT: AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF COMPLETE STREETS IMPROVEMENTS ALONG MAINE AVENUE PURPOSE This report provides information so that the City Council may consider authorizing a professional services agreement with Stantec Consulting Services, Inc to design and provide construction documents for complete streets improvements along Maine Avenue. BACKGROUND The complete streets approach provides for appropriate planning for use of streets by all likely users. Usage by automobiles has received special focus in the design of streets for well over the past half century. The complete streets approach increases the attention paid to other street activities such as walking, bicycling and transit use. The City of Baldwin Park has demonstrated its commitment to the Complete Streets philosophy through the adoption of a complete streets policy in August 2011, and the creation of the Manual for Living Street Design. In order to fund complete streets improvements the City has aggressively pursued grants at both the state and federal level. In October 2010, the State approved a Safe Routes to School (SR2S) grant of $450,000 to the City Baldwin Park for pedestrian and bicycle safety improvements. This was a highly competitive grant with only 85 applications of the 400 applications submitted state wide receiving funds. In October 2011, the City received a grant of $1,000,000 for pedestrian and bicycle safety improvements through the Federal Safe Routes to School (SRTS) Program. Complete Streets Page 2 of 4 Maine Avenue Design April 17, 2013 Statewide there were 332 applications for this grant and only 139 were selected to receive federal funding. More recently the City was awarded an additional Federal SRTS grant of $50,000. On April 3, 2013, the City Council approved a $235,000 contract with the Local Government Commission (LGC). The LGC contract is being paid for with Safe Routes to Schools Planning Grant funds from the state. The Planning Grant project will provide the needed community outreach and planning effort required to ensure that the City continues to successfully receive grant funding from the State and Federal Safe Routes to Schools programs for the design and construction of safety improvements. The Planning Grant project is not a part of the Complete Streets Project. DISCUSSION There has been a significant amount of community involvement in the development of Baldwin Park's Complete Streets policy going back to the Walk Baldwin Park - Walkability Audit/Assessment in 2006, followed by the Summer Community Workshops in 2009, the Local Government Commission 5 -day Design Fair in 2009 -2010 and the Complete Streets Community Meeting in late 2010. Through out this period the City has worked closely with its community partners including the Baldwin Park Resident Advisory Council, the People on the Move Collaborative, California Center for Public Health Advocacy (CCPHA), and the Healthy Teens on the Move. It is critically important that the design team continue to engage the community through out the design process to ensure public support of the complete streets improvements. The City received proposals from eight qualified design firms for this project. Proposals from these firms were evaluated by a panel composed of representatives from the Baldwin Park Unified School District, the Resident Advisory Group, the California Center for Public Health Advocacy, and City staff. The four design firms with the highest rated proposals were then invited to make a presentation to a panel of City staff. Stantec Consulting Services, Inc was selected as the most qualified firm. This project will include improvements designed to improve the safety and usability of the street for all types of users including pedestrian, bicyclists, and transit users, as well as automobiles. Improvements are likely to include intersection bulbouts, sidewalk and cross walk improvements and possibly roundabouts. ANALYSIS The success of a public project is determined in large part by the public's acceptance of the project. This is especially true for a project that is new or unique to a community. While the concepts of complete streets design have been successfully incorporated into projects through out southern California, this project will include design elements that Complete Streets Page 3 of 4 Maine Avenue Design April 17, 2013 are new and unique to the City of Baldwin Park, and so public acceptance of this project will be critical to its success. Stantec Consulting Services, Inc has demonstrated that it has the technical expertise to properly design this project. Equally important to the success of this project, Stantec has extensive experience in working with various communities to ensure public acceptance of similar complete streets projects. FISCAL IMPACT The table below shows a summary of the funding sources for the Complete Streets improvements along Maine Avenue. FUND SOURCE AMOUNT State Safe Routes to Schools Grant $ 450,000 City Match — Transportation Development Act SB821 $100,000 Federal Funds Safe Routes to Schools Grant (Initial) $ 1,000,000 City Match — Transportation Development Act SB821 $30,000 Federal Funds Safe Routes to Schools Grant (Second) $50,000 City Match — Transportation Development Act SB821 $10,000 TOTAL FUNDING $ 1,640,000 The professional services agreement for the design of this project is for an amount not to exceed $217,495. This will leave $1,422,505 for the construction of the improvements. The City was able to use Transportation Development Act SB821 (TDA) funds as a match for the State and Federal Safe Routes to Schools Grants. The TDA funds are administered by the Los Angeles County Metropolitan Transportation Authority (MTA) and are funds available to local jurisdictions according to a formula based on population. These funds may be used for bicycle and pedestrian facilities, including bikeway commuter paths, bicycle commuter parking, sidewalk wheelchair ramps, Americans with Disabilities Act (ADA) required signage, and sidewalk repair and construction, among other eligible expenditures. The funds can also be used for engineering expenses and right -of -way acquisition related to the aforementioned types of improvements. RECOMMENDATION It is recommended that the City Council authorize the professional services agreement with Stantec Consulting, Inc. in an amount not to exceed $217,495 for the design and preparation of contract documents for the design of Complete Streets improvements along Maine Avenue. Complete Streets Maine Avenue Design April 17, 2013 ATTACHMENTS A — Professional Services Agreement B — Proposal C — Interview Presentation Page 4 of 4 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 17th day of April, 2013 by and between the City of Baldwin Park, ( "City "), and Stantec Consulting Services, Inc. ( "Consultant "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement no later than December 31, 2013. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Professional Services Agreement Page 2 of 5 Stantec Consulting Services, Inc 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of ail such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured; Professional Services Agreement Stantec Consulting Services, Inc Page 3 of 5 (2) the coverage provided shall be primary as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. Professional Services Agreement Page 4 of 5 Stantec Consulting Services, Inc 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close -out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT (B) Daniel Wall, P.E. Director of Public Works City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Professional Services Agreement Stantec Consulting Services, Inc Page 5 of 5 22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attorney. City Attorney: Joseph Pannone / Aleshire & Wynder, LLP South Bay Center, 1515 West 190th Street South Tower, Suite 565 Gardena, CA 90248 (310) 527 -6660 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST: City Clerk CITY OF BALDWIN PARK 0 Manuel Lozano, Mayor Dated: CONSULTANT: FIRM NAME Title: Address: Telephone: ( ) - EXHIBIT "A" SCOPE OF SERVICES PROJECT UNDERSTANDING The City is fully committed to the application of complete streets concepts citywide. The complete streets approach provides for appropriate planning for use of streets by all likely users. Usage by automobiles has received special focus for the past half century, so complete streets tend to increase the level of attention for walking, bicycling, and transit users. Toward its commitment to complete streets, the City recently adopted a complete street policy, an adaptation of the Los Angeles County Manual for Living Street Design, a publication prepared for the Los Angeles County Department of Public Health. This document was prepared by a member of the Stantec team, RSA. Our project manager, Rock Miller, contributed heavily to the document, with special focus on the liability and bicycle planning sections. As a result, we are very knowledgeable about the Design Manual and have extensive experience and knowledge about the disciplines and design approach set out by the manual. Maine Avenue is generally a four -lane undivided arterial and provides parking along both sides of the roadway in the City. The subject segment travels between Arrow Highway and Los Angeles Avenue. City traffic count records indicate a daily traffic volume of less than 10,000 in this segment. The project focuses upon the feasibility to implement a road diet treatment for Maine Avenue. Within the volume range indicated by the City's traffic counts, a road diet should be feasible with a minimum of concern for loss of traffic capacity. The pavement width available is very compatible for providing a parking lane, a bicycle lane, and a travel lane for each direction divided by a two -way left turn lane. With this cross section, curb extensions are feasible for each intersecting street, occupying the area where parking is normally prohibited to assure vision for cross traffic. Heavy parking demand is noted north of Olive Avenue. Parking demand is present but intermittent south of Olive Avenue. The proposed project should be able to preserve existing on- street parking options and may be able to allow more on street parking where curb extensions ease the requirements for sight distance. There are a number of significant intersections along Maine Avenue. These include a four -way unsignalized intersection at Baldwin Avenue which includes a school crosswalk. The City's RFP and SRTS application envision a shorter crosswalk distance for this intersection through the provision of curb extensions. Our measurements of the intersection show a paved diagonal distance of 90 feet. This suggests that there may be adequate right of way for a compact urban roundabout. This type of treatment is endorsed in the Street Design Manual and would further reduce speeds on Maine Avenue for the benefit residents who live beyond the immediate intersection. This treatment would be more costly than curb extensions but the resultant speed reduction, safer, and more positive traffic control features of the roundabout may improve the overall project. Consultant Services Agreement Stantec Consulting Services, Inc Exhibit "A" Scope of Services Page 2 of 6 There is a three -way intersection at School Street that includes a crosswalk without permanent traffic control features. This intersection provides a 75 -foot diagonal, not large enough for a standard compact urban roundabout, but large enough to warrant closer study for use of an alternative intersection design. Our project manager has designed roundabouts for the Cities of Santa Monica and Long Beach that would fit within this footprint, but the ability for long vehicles to turn left may preclude the opportunity for landscape in the central circle area, if this alternative is pursued. A similar conclusion may be appropriate for other three -leg intersections along the project length, but the mid -block traffic calming effects of roundabouts will be effective with spacing of 600 feet or more. There is a four -way signalized intersection at Olive Avenue. This roadway is also under consideration for road diet conversion to three lanes. Preliminary analysis of traffic levels for Olive Avenue also suggests that a road diet would be quite feasible. Further, a roundabout would also fit within the pavement area provided based upon the diagonal measurement of the existing intersection. There is an offset signalized intersection at Hallwood Drive /Ohio Street. The offset geometrics can be challenging for the use of alternative intersection treatments at this location. It is likely that the need for signalization will remain, but curb extensions could be used to shorten the crossing distance. The Los Angeles County Street Design Manual includes considerable discussion of storm water management, and the construction of curb extensions or compact roundabouts provides opportunities to evaluate the use of runoff water. Rain garden designs suggested in the manual and used in Portland, Oregon, can actually reduce the cost of construction by allowing water to drain into planted areas provided in conjunction with curb extensions. This reduces costs associated with preserving water flow lines in areas where roadways are narrowed. The provision of a complete street provides the opportunities to revisit the overall streetscape approach for the project. The street design manual suggests consideration of all street features including measures that will make the street more attractive for travelers, by foot, vehicle, or bicycle. Our team includes a firm that specializes in urban design and landscape architecture that focuses upon the public realm. Our project includes a full analysis and recommendations for the affordable, but effective remodel of the street to achieve the project's complete street goals. SCOPE OF WORK TASK 1 - PROJECT INITIATION AND MANAGEMENT Stantec will perform day -to -day project management duties and functions that will govern the timely progression of the overall project tasks. Within two weeks of the Notice to Proceed (NTP), we will finalize the project scope, schedule, and budget, coordinating with the City's project manager and staff. Stantec will also work with City staff at this point to make sure all key stakeholders are identified. This task will include review of all existing information on the project, including any previous data, files, and plans. This will ensure our design takes into account existing planned facilities in Consultant Services Agreement Stantec Consulting Services, Inc Exhibit "A" Scope of Services Page 3 of 6 the study area, along with a full understanding of local context and residents' wishes as documented through other planning processes. TASK 2 — FIELD REVIEWS Stantec will perform a full evaluation of existing conditions in the neighborhood for all relevant traffic issues, including: Roadway design and geometric configuration (signing, striping, widths, etc.) Traffic patterns, speeds, volumes, accidents, land uses, pedestrian patterns, available parking, and any unusual patterns Landscape treatments and street furniture Pedestrian and Bicycle comfort Traffic volumes and patterns (vehicles, pedestrians, bicycles, transit) Neighborhood safety concerns Evaluation of additional measures (education, enforcement, etc.) that might be applied to address concerns TASK 3 — FUNDS MANAGEMENT AND REIMBURSEMENTS Stantec staff, including principal -in- charge Sam Hout, will work to facilitate funding and reimbursements necessary for funding of this project. This will include any necessary Master Agreements, along with all required forms. These are expected to include the Request for Authorization (if not already completed), Preliminary E -76 (discussed in further detail under Task 11 below), and finance letters. Under this task we will also make sure all reimbursement requests and invoices are in the required and necessary formats per Local Assistance Program Manuals (LAPM) and guidelines. TASK 4 — DEVELOP /LAYOUT OVERALL CONCEPT, INCLUDING TRAFFIC CHANNELIZATION (25% DESIGN) Stantec will analyze all existing traffic conditions on Main Avenue and the subject connecting roadways. This will include a complete assessment of traffic control, parking regulations, roadway geometries, intersection geometries between streets, and the nearby arterials. All of these will be analyzed for their effect on traffic movements and will be examined for any possible improvements. After analyzing existing traffic conditions in the project area (including all motorized and non - motorized traffic), Stantec will work with City staff and neighborhood participants to recommend appropriate measures to improve the streets. Stantec will prepare visualizations of the various and applicable techniques to be presented to and easily understood by residents and involved stakeholders. We will develop recommendations for what can be accomplished to improve bikeways. We will describe the classification of each of the recommended routes, their starting and ending points, as well as the destinations and neighborhoods they will serve. We will describe any paving, striping, signage, and other improvements needed to create each of the bikeways. Consultant Services Agreement Stantec Consulting Services, Inc Exhibit "A" Scope of Services Page 4 of 6 We will also recommend appropriate tools from the full pedestrian planning and traffic calming toolbox to address the concerns at these locations. We will develop conceptual alternatives with rough cost estimate to assist the City in selecting the most cost - effective and feasible improvement for each location. We will recommend the most appropriate, effective, and efficient tools to meet the local needs. The recommended improvements will include removal of ADA barriers at each of the locations studied. Many locations will have a list of two, three, or more recommended items to be used in combination, or to be phased in, and will focus on the need for context sensitivity. We will also seek inexpensive solutions wherever possible as an interim improvement. Striping and signage, for example, are inexpensive and can bring improvements in a short time. The conceptual plan will also identify lighting and landscaping improvements. Appropriate landscaping will beautify the area, and can also help with stormwater management. Pedestrian - scale lighting and appropriate lighting for crossings and on the street will help create a safer and more comfortable environment for walkers and cyclists at night. The Conceptual Plan will also include descriptions of the outreach process, data review and analysis, and explanation of how the proposed design addresses safety concerns. TASK 5 — ROUGH CONSTRUCTION ESTIMATE Stantec will prepare planning -level cost estimates for all projects. The cost estimates will be based on average linear and unit costs for similar facilities in southern California. We will also use the latest unit costs experienced by the City. We will apply these cost estimates to each feature proposed in this plan. These cost estimates will be refined after the final design submittal to engineering -level cost estimates. TASK 6 — OUTREACH MEETINGS AND COMMUNITY INPUT Stantec will be responsible for facilitating and coordinating up to three community meetings /workshops to receive community input on traffic issues related to the proposed project and to present the final recommendations. Stantec staff will prepare /provide meeting materials, displays, PowerPoint presentations, and neighborhood informational flyers for each event. The public outreach process will involve citizen participation in a community outreach workshop, and a final recommendation meeting. While this is listed as Task 6, it is recommended that the initial workshop take place prior to tasks 4 and 5. This workshop will be used for identification of study issues and to build a relationship among the community, the Stantec team, and City staff. Often, solutions that are acceptable to residents will emerge from the workshop process. When this occurs, it is most likely that the neighborhood will rally support behind the proposed solutions and increase the potential for overall success. Stantec will work with the City to organize the logistics of the workshop, set the agendas, facilitate the workshop, prepare minutes, and follow up with ongoing tasks. Information about the workshops will be disseminated through press releases, mailings, flyer postings, email, and website, as appropriate. Consultant Services Agreement Page 5 of 6 Stantec Consulting Services, Inc Exhibit "A" Scope of Services TASK 7 — DEVELOP ALTERNATE LAYOUT Based on feedback from the outreach process and from the City, Stantec will design one alternative layout which may be a revised version of the initial concept layout. Additional alternatives may be developed; however, this will be determined by the City at a later date and is not included in our scope of services at this time, per the RFP. If Task 6 is started prior to Tasks 4 and 5, this Task could become unnecessary. TASK 8 — COMPLETE DESIGN LAYOUT AND TRAFFIC PLANS (50 -75% DESIGN SUBMITTAL) Stantec will prepare construction drawings for proposed improvements. Plans for signing, striping, or simple improvements that can be done using standard plans are included in the above scope of services, and exhibits showing recommendations will normally be satisfactory for use as design layouts. Curb extensions, islands, patterned crosswalks, roundabouts or traffic circles, and other features that are likely will require preparation of detailed plans and specifications, which will require surveys, utility coordination, landscape and irrigation plans, incorporation of water conservation features, and outreach to City departments. At this phase of the project, it will be appropriate to submit an updated design fee estimate. The design fee will be based upon the extent of work required to implement the construction plans. Expected improvements will range from modest cost signing and striping improvements, to more costly improvements that may include landscaping or reconstruction of drainage facilities. Stantec will generate a proposal identifying all features and specialty services required for completion of complete plans. Specialty services may include aerial or ground surveys, landscape and irrigation plans, and construction details for complex facilities, if needed. TASK 9 — PRESENT FINAL LAYOUT FOR APPROVAL (75 -100% SUBMITTAL) This task will result in preparation of a complete set of plans and specifications based upon the drawings identified in the previous tasks. Seventy -five percent plans are normally prepared to a complete level of detail, including survey data needed to lay out all improvements, plus all plan work and notes required to construct the desired improvements. Plan sets will generally be complete and ready for checking by the City, stakeholders, and for review by utilities with facilities in the improvement area. If conceptual plans require landscape and irrigation, it will be appropriate to submit plans for landscape improvements in conjunction with this submittal. The need for landscaped features will be related to the suggested concepts, as refined through the plan check process. Where disruption to existing flow lines are expected, supplemental ground surveys will be required for completion of this task. These surveys are required to precisely document existing flow lines and pavement profiles, as needed to properly design roadway improvements. This type of work will be shown in greater plan detail than other drawings. Details for curb extensions, islands, medians, or highly modified roadway sections will be prepared at 1 " =20 feet scale. These drawings will also be used as guide base maps for preparation of landscape and irrigation plans. Consultant Services Agreement Page 6 of 6 Stantec Consulting Services, Inc Exhibit "A" Scope of Services TASK 10 — FINALIZE DESIGN & PS &E Stantec will review and address comments received by any responsible or qualified party based upon their review of the 75% plans. We will comply with all comments, or give the reason for consideration of alternative approaches to the design issues raised. Based upon past experience and the proposed plan development process, a minimal number of comments are expected at this time, and most comments will apply to areas that were identified for change on the previous plan submittal. Stantec will prepare final plans and specification for delivery to the City. Plans will be delivered in the format expected or requested by the agency. This may include plotted Mylar plans with ink signatures by the design engineer, and may also include electronic files that allow for the city to properly archive the drawings. TASK 11 — FILE AUTHORIZATION TO PROCEED /OBTAIN E -76 FOR CONSTRUCTION Stantec will prepare all required documents including the request for authorization to proceed with preliminary engineering, per the Caltrans Local Assistance Procedures Manual (LAPM) and guidelines. This will likely include project checklists, finance letters, data sheets, and field review forms. These may be required for each phase of the project including utility relocation and right - of -way adjustments, if necessary. We will work with the City and Caltrans to obtain the approval of the E -76 form, understanding that no reimbursements can be paid prior to issuance of the E- 76. TASK 12 — ENVIRONMENTAL CLEARANCE Preparation of all technical analyses and reports will follow local, state, and Federal environmental guidelines, primarily consisting of the Caltrans Standard Environmental Reference (SER) website, Caltrans Project Development Procedures Manual, local and state CEQA Guidelines, and FHWA Technical Advisory 6640.81 Guidance on Preparing and Processing Environmental and Section 4(f) Documents. The formats to be used for the technical studies will follow the guidance available on the Caltrans SER website as of the date that those studies are initiated. TASK 13 — COLLABORATION /COMMUNICATION WITH STAKEHOLDERS Communication and collaboration with key stakeholders will be on going throughout this project will be critical. In addition to the previously outlined items in Task 6, we expect to make a presentation to City Council after the second conceptual plan submittal, final preliminary design report submittal, and the final design submittal. k .LU )B 0 L) §§ LU 3 U) \ \ \ \ \ \ \ \ \ {{ ; co tr CL m f $ Lij - LU ( E { = f m - - = _ \ k k �® \) } \� _ _ ® ! ]{ fs \ __ - - !( (} ) 3 __« } / f § § 1 _ ( _ ` - /) ��_ \() }\ \} ) ] Stantec Consulting Services Inc. 19 Tecl-noloay Drive, Suite 200 Irvine CA 92618 P'r: ;9491 923 -6000 Px. (949) 923 6121 Stantec June 28, 2012 City of Baldwin Park, Public Works Department City Hall, 2nd Floor 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attention: Mr. William Galvez, Public Works Director /City Engineer Re: Proposal to Provide Complete Streets Improvements on Maine Avenue from Los Angeles Street to Arrow Highway Dear Mr. Galvez and Members of the Selection Committee: Progressive, reliable, and practical traffic engineering and planning designs will be essential to the Cty of Baldwin Park's (City; desire to incorporate and encourage sustainable transportation options. Toward its commitment to Complete Streets, the City has recently adopted a Complete Street Policy, based largely from the Los Angeles County Manual for Living Street Design, The Stantec Consulting Services Inc. ;Stantec) team includes the firm :hot prepared this document, along with our project manager who was another major contributor, and has vast experience and knowledge about the disciplines and design approach set out by the manual. Additionally, as a Platinum sponsor for the Complete Streets Coalition, Stantec brings the commitment, and relevant experience and expertise that the City requires for this important project. A transportation specialist firm, Stantec provides professional services in planning, engineering, architecture, surveying, environmental, and program and construction management. Continually striving to balance economic, environmental, and social responsibilities, we are recognized as a world class leader and innovator in the delivery of sustainable solutions. With our US West headquarters located in Irvine, we have a strong record of satisfied clients in southern California, as well cs c depth of multi - discipline, local resources. While the reputation and capacity of the Stantec team are important, perhaps most critical is the individual assigned to lead your project. Rock Miller, PE, PTOE, will serve as Stantec's project manager. A highly respected transportation engineer with extensive experience in active transportation, he brings more than 35 years of experience to this project. Rock has been a staple of southern California traffic planning expertise and has previously worked with the City on various projects. Recently, he was elected to preside over the 15,000- member Institute of Transportation Engineers. His credentials bring respect and credibility to any policy or recommendation that he suggests. Rock is also accomplished at finding and developing consensus around complex and challenging project issues, and has a strong reputation for being able to promote non - motorized transportation and complete streets projects. Ideally suited and qualified to serve as your protect manager, Rock is committed to bringing this project to a successful completion. Sam Hout, PE, will serve as principal -in- charge of the project and is able to provide valuable funding input and advice to the City staff and to the design team. He has worked for the Orange County Transportation Authority for more than 12 years, and is an expert in a wide variety of potential funding mechanisms that may be available for this project and with state and Federal funding guidelines and regulations. Stantec Page 2 of 2 June 28, 2012 Our team of in -house professionals will be supplemented with subconsultants Mel6ndrez Design Partners and Ryan Snyder Associates, LLC. Mel6ndrez Design Partners (Mel6ndrez] is a Los Angeles -based landscape -architecture, planning, and urban design firm dedicated to improving the quc y of life in the urban environment for more than 27 years. Mel6ndrez has been involved in many successful and catalytic complete streets and pedestrian planning and design projects. They also have extensive experience on school projects including a recent Polytechnic High School project that created community connections through paseos and greenways, as well as improved crosswalks, intersections, landscaping, and streetscaping. Ryan Snyder Associates, LLC ;RSA) is a new urbanist transportation planning consulting firm based in Los Angeles, California. They specialize in pedestrian, bicycle, safe routes to school (SRTS), transit, and paratransit planning. Ryan is a certified National Safe Routes to School instructor, a national Complete Streets instructor, and an expert at SRTS projects. RSA and Stantec are currently teamed on the County of Los Angeles Transit Oriented Development District Station Access Plan and have a good working relationship. Rock Miller and Ryan Snyder collaborated on the production of the Model Design Manual for Living Streets, and have also coordinated conference presentations together. This team together provides unequalled SRTS experience, unparalleled complete streets experience, and perhaps most importantly, a proven ability to design engineering construction documents to work within state and Federal guidelines to actually get the ideas built. Rock oversaw the planning, design, and construction of many of the award - winning Complete Streets facilities in the City of Long Beach (discussed in detail herein). Should you have any questions or require additional information, please feel free to contact me, your project manager and our point of contact, at any time. Thank you for this opportunity. We look forward to working with you to achieve your Complete Streets goals. Sincerely, Rock Miller, PE, PTOE Project Manager rock. m i ller @stantec. corn (949) 923 -6021 A. Scope of Work - l r. B. Company QUa ! !Ca`ICns — i 'e a m "LJl'f icaion,s and Resumes - v D. Task Schedule and Proposed Effort — 15 E. References — 15 F. Fee Schedule — Separately Sealed Envelope Stantec PROJECT UNDERSTANDING The City is fully committed to the application of complete streets concepts citywide. The complete streets approach provides for appropriate planning for use of streets by all likely users. Usage by automobiles has received special focus for the past half century, so complete streets tend to increase the level of attention for walking, bicycling, anc Toward its commitment to complete streets, the City recently adopted a complete street policy, an adaptation of the Los Angeles County Manual for Living Street Design, a publication prepared for the Los Angeles County Department of Public Health. This document was prepared by a member of the Stantec team, RSA. Our project manager, Rock Miller, contributed heavily to the document, with special focus on the liability and bicycle planning sections. As a result, we are very knowledgeable about the Design Manual and have extensive experience and knowledge about the disciplines and design approach set out by the manual. Maine Avenue is generally a four -lane undivided arterial and provides parking along both sides of the roadway in the City. The subject segment travels between Arrow Highway and Los Angeles Avenue. City traffic count records indicate a daily traffic volume of less than 10,000 in this segment. The project focuses upon the feasibility to implement a road diet treatment for Maine Avenue. Within the volume range indicated by the City's traffic counts, a road diet shculd be feasible with a minimum of cancers for loss of traffic capacity. The pavement width cvcilable is very compatible for providing a parking lane, a bicycle lane, and a travel lane for each direction divided by a two -way left turn lane. With this cross section, curb extensions are feasible for each intersecting street, occupying the area where parking is normally prohibited to assure vision for Heavy parking demand is noted north of Olive Avenue. Parking demand is present but intermittent south of Olive Avenue. The proposed project should be able to preserve existing on- street parking options and may be able to allow more on street parking where curb extensions ease the requirements for sight distance. There are a number of significant intersections along Maine Avenue. These include .. : a four -way unsignalized intersection at Baldwin Avenue which includes a school crosswalk. The Cry's RFP and SRTS application envision a shorter crosswalk distance for this intersection through the provision of curb extensions. Our measurements of the intersection show a paved diagonal distance of 90 feet. This suggests that there may be adequate right of way for a compact urban roundabout. This type of treatment is endorsed in the Street Design Manual and would further reduce speeds on Maine Avenue for the benefit residents who live beyond the immediate intersection. I his treatment would be more costly than curb extensions but the resultant speed reduction, sofer, and more po=itive traffic control features of the roundabout may improve the overall project. There is a three -wcy intersection at School Street hot includes a crosswalk without permanent traffic control features. This intersection provides a 75 -foot diagonal, not large enough for a standard compact urban roundabout, but large enough to warrant closer study for use of an alternative intersection design. Our project manager has designed roundabouts for the Cities of Santa Monica and Long Beach that would frt wifnin this footprint, but the ability for long vehicles to turn left may preclude the opportunity for landscape in the central circle area, if this alternative is pursued. A similar conclusion may be appropriate for other three -leg intersections along the project length, but the mid -block traffic calming effects of roundabouts will be effective with spacing of 600 feet or more. There is a four -way signalized intersection at Olive Avenue. This roadway is also under consideration for road diet conversion to three lanes. Preliminary analysis of traffic levels for Olive Avenue also suggests that a road diet would be quite feasible. Further, a roundabout would also fit within the pavement area provided based upon the diagonal measurement of the existing intersection. stantec There is an offset signalized intersection at Hallwood Drive /Ohio Street. The offs geometrics can be challenging for the use of alternative intersection treatments at this location. It is likely that the need for signolization will remain, but curb extensions could be used to shorten the crossing distance. The Los Angeles County Street Design Manual includes considerable discussion of storm water management, and the construction of curb extensions or compact roundabouts provides opportunities to evaluate the use of runoff water. Rain garden designs suggested in the manual and used in Portland, Oregon, can actually reduce the cost of construction by allowing water to drain into planted areas provided in conjunction with curb extensions. This reduces costs associated with preserving water flow lines in areas where roadways are narrowed. The provision of a complete street provides the opportunities to revisit the ` overall streetscape approach for the project. The street design manual suggests consideration of all street features including measures that will make the street more attractive for travelers, by foot, vehicle, or bicycle. Our team includes a firm t specializes in urban design and landscape architecture that focuses upon the public realm. Our project includes a full analysis and recommendations for the affordable, but effective remodel of the street to achieve the project's complete street goals. TASK 1 - PROJECT INITIATION AND MANAGEMENT Stantec will perform day -today project management duties and functions that will govern the timely progression of the overall project tasks. Within two weeks of the Notice to Proceed iNTPI, vve will finclize the project scope, schedule, and budget, coordinating with the City's project manager and staff. Stantec will also work with City staff at his point to make sure all key stakeholders are identified. This task will include review of all existing irfarmation on the project, including any previous data, files, and plans. This will ensure our design takes into account existing planned facilities in the study area, along with a full understanding of local context and residents' wishes as documented through other planning processes. TASK 2 - FIELD REVIEWS Stantec will perform o full evaluation of existing conditions in the neighborhood for all relevant traffic issues, including: Roadway design and geometric configuration (signing Troffic patterns, speeds, volumes, accidents, land uses, unusual patterns Landscape treatments and street furniture Pedestrian and Bicycle comfort Traffic volumes and patterns (vehicles; pedestrians, bloc Neighborhood safety concerns striping, widths, etc.) .pedestrian patterns, available parking, Evaluation of additional measures (education, enforcement, etc.) that might be applied to address concerns TASK 3 - FUNDS MANAGEMENT AND REIMBURSEMENTS Stantec staff, including principal -in- charge Sam Hout, will work to facilitate funding and reimbursements necess for funding of this project. This will include any necessary Master Agreements, along with all required forms. TI are expected to include the Request for Authorization (if not already completed), Preliminary E -76 (discussed in further detail under Task i below), and finance letters. V Under this task we will also make sure all reimbursement requests and invoices are in the required and necessary formats per Local Assistance Program Manuals (LAPM) and guidelines. DEVELOP /LAYOUT IG TRAFFIC CHAN DESIGN), -" Stantec will analyze all existing traffic conditions on Main: Avenue and a :ter the subject connecting roadways. This will include a complete assessment - Aro't of traffic control, parking regulatians, roadway Geometr:cs, intersection geometrics between streets, and the nearby arterials. All of these will be analyzed for 'Their effect or, traffic movements and will be examined for any possible improvements. After analyzing existing traffic conditions in the project area (including all motorized and nor motorized traffic), Stantec will work witin City stcff and neighborhood participants to recommend appropriate measures to improve the streets. Stantec will prepare visualizations of the various and applicable techniques to be presented to and easily understood by residents and i involved stakeholders. : We will develop recommendations for what can be accomplished to improve bikeways. We will describe the classificctior, of each of the recommended routes, their starting and ending points, as well as the destinations and neighborhoods they will serve. We will describe any paving, striping, signage, and other improvements needed to create each of the bikeways.' We will also recommend appropriate tools from the full pedestrian planning and traffic calming toolbox to adaress the concerns a" these locations. VVe will develop conceptual alternatives with rough cost estimate to assist the City Vlsuollzatlons of the proposed in selecting the most cost - effective and feasible improvement for each location. improvemenrs for similar projects. bVe will recommend the most copropr:.ate, e" ii, and efficient tools -so meet the local needs. The recommended improvements will include removal of ADA barriers at each of the locations Many locations will have a list of two, three, or more recommended items to be used in combination, or to be phased in, and will focus on the need for context sensitivity. We will also seek inexpensive solutions wherever possible as an interim improvement. Striping and signage, for example, are inexpensive and can bring improvements in a short time. The conceptual plan will also identify lighting and landscaping improvements. Appropriate landscaping will beautify the area, and can also help with stormwater management. Pedestrian -scale lighting and appropriate lighting for crossings and on the street will help create a safer and more comfortable environment for walkers and cyclists at night. The Conceptual Plan will also include descriptions of the outreach process, data review and analysis, and explanation of how the proposed design addresses safety concerns. Stantec TASK 5 - ROUGH CONSTRUCTION ESTIMATE Stantec will prepare planning -level cost estimates for all projects. The cost estimates will be based on average linear and unit costs for similar facilities in southern California. We will also use the latest unit costs experienced by the City. We will apply these cost estimates to each feature proposed in this plan. These cost estimates will be refined after the final design submittal to engineering -level COMMUNITY INPUT Stantec will be responsible for facilitating and coordinating up to three community meetings /workshops to receive community input on traffic ;ssues elated to he proposed protect anc to present the final recommendations. Stontec staff will prepare /provide meeting materials, displays, PowerPoint presentations, and neighborhood informational flyers for each evert. The public outreach process will involve citizen Participation in a community outreach workshop, and a final recommendation meeting. While this is listed as Task b, it is recommended that the initial workshop take place prior to tasks 4 and 5. This workshop will be used for identification of study issues and to build a relationship among the community, the Stantec team, and City staff. Often, solutions that are acceptable to residents will emerge from the workshop process. When this occurs, it is most likely that the neighborhood will rally support behind the proposed solutions and increase the potential for overall success. Stantec will work with the City to organize the logistics of the workshop, set the agendas, facilitate the workshop, prepare minutes, and follow up with ongoing tasks. Information about the workshops will be disseminated through press releoses, mailings, flyer postings, email, and website, as appropriate. TASK 7 - DEVELOP ALTERNATE LAYOUT Based on feedback from the outreach process and from the City, Stantec will design one alternative layout which may be a revised version of the initial concept layout. Additional alternatives may be developed; however, this will be determined by the City at a later date and is not included in our scope of services at this time, per the RFP. If Task b is started prior to Tasks 4 and 5, this Task could become unnecessary. TASK 8 - COMPLETE DESIGN LAYOUT AND TRAFFIC PLANS )50 -75% DESIGN SUBMITTAL) Stantec will prepare construction drawings for proposed improvements. Plans for signing, striping, or simple improvements that can be done using standard plans are included in the above scope of services, and exhibits showing recommendations will normally be satisfactory for use as design layouts. Curb extensions, islands, patterned crosswalks, roundabouts or traffic circles, and vher features that are likely will require preparation of detailed plans and specifications, which will require surveys, utility coordination, Jondscape and irrgaton plans, incorporation of water conservation features, and outreach to City departments. At this phase of the project, it will be appropriate to submit an updated design fee estimate. The design fee will be based upon the extent of work required to implement the construction plans. Expected improvements will range from modest cost signing and striping improvements, to more costly improvements that may include landscaping or reconstruction of drainage facilities. Stantec will generate a proposal identifying all features and specialty services required for completion of complete plans. Specialty services may include aerial or ground surveys, landscape and irrigation plans, and construction details for complex facilities, if needed. TASK 9 — PRESENT FINAL LAYOUT FOR APPROVAL 175-100% SUBMITTAL) ,his task will result in preparation of a complete set of plans and specifications 'Dosed upon the drawings dentified in the previous tasks. Seventy-five percent plans are normally prepared to a complete level of detail, Stantec including survey data needed to lay out all improvements, plus all plan work and notes required to construct the desired improvements. Plan sets will generally be complete and ready for checking by the City, stakeholders, or for review by utilities with facilities in the improvement area. If conceptual plans require landscape and irrigatioi it will be appropriate to submit plans for landscape improvements in conjunction with this submittal. The need fc landscaped features will be related to the suggested concepts, as refined through the plan check process. Where disruption to existing flow, lines are expected, supplemental ground surveys will be required for compeeti of this task. These surveys are required to precisely document existing flow lines and pavement profiles, as neec to properly design roadway improvements. This type of work will be shown in greater plan detail than other drawinos. Details for curb extensions, islands, medians, or highly modified roadway sections will be prepared at 1 " =20 feet scale. These drawings will also be used as guide base maps for preparation of landscape and irrigation plans. TASK 10 — FINALIZE DESIGN & PS &E Stontec will review and address comments received by any responsible or qualified party based upon their review of the 75% plans. We will comply with all comments, or give the reason for consideration of alternative approaches to the design issues raised. Based upon past experience and the proposed plan development process, a minimal number of comments are expected at this time, and most comments will apply to areas that were identified for change on the previous plan submittal. Stantec will crepare final plans and specification for delivery to the City. Plans will be delivered in the format expected or requested by the agency. This may include plotted Mylar plans with ink signatures by the design engineer; and may also include eiect-onic files that allow for me city to properly archive the drawings. FOR CONSTRUCTION Stantec will prepare all required documents including the request for authorization to proceed with preliminary engineering, per the Caltrans Local Assistance Procedures Manual ILAPMj and guidelines. This will likely include protect checklsts, finance letters, data sheets, and field review forms. These may be required for each phase of the project including utility relocation and right-of -way adjustments, if necessary. W will work with the City and Caltrans to obtain the approval of the E -76 form, understanding that no reimbursements can be paid prior to issuan of the E -76. S o; .. TASK 12 — ENVIRONMENTAL CLEARANCE Preparation of all technical analyses and reports will follow local, state, and Federal environmental guidelines, primarily consisting of the Caltrans Standard Environmental Reference (SER) website, Caltrans Project Developme Procedures Manual, local and state CEQA Guidelines, and FHWA Technical Advisory 6640.81 Guidance on Preparing and Processing Environmental and Section 4(f) Documents. The formats to be used for the technical studies will follow the guidance available on the Caltrans SER website as of the date that those studies are initiated. TASK 13 — COLLABORATION /COMMUNICATION WITH STAKEHOLDERS Communication and collaboration with key stakeholders will be on going throughout this project will be critical. In addition to the previously outlined items in Task 6, we expect to make a presentation to City Council after the second conceptual plan submittal, final preliminary design report submittal, and the =final design submittal. Stantec Stantec provides progressive transportation planning and design services that integrate all facets of mobility- oriented transportation systems. We have the in -house engineering expertise to get our design plans constructed. A transportation specialist firm, Stantec provides professional services in planning, engineering, architecture, surveying, environmental, and program and construction management. Continually striving to balance economic, environmental, and social responsibilities, we are recognized as a world -class leader and innovator in the delivery of sustainable solutions. With our US West headquarters located in Irvine, m ry° we have a strong record of sottsfied clients in southern California, as well as a depth of multi - discipline, local resources. Over the years, Stantec has completed numerous transportation projects including many complete streets projects. Our clientele include Caltrans, departments of transportation, metropolitan transportation organizations, public agencies,' municipal engineering departments, toll road agencies, and major developers. Stantec works closely with public and private clients in the development of roadway improvements from initial inventories, feasibility studies, and master planning, to design and construction administration, as well as any associated fi s long -term maintenance, and management strategies. Stakeholder engagement en is often an important component of the design process, assisting to establish hierarchies, construction priorities and concept-level plans. Stantec specializes in low- impact, sustainable, multi -modal solutions that are context - driven, strategic, and comprehensive. In particular, our professionals across North America work with clients to improve the vitality of communities by integrating transit, bicycle, and pedestrian modes in designs that not only promote a healthy lifestyle and improve overall mobility, but are also aesthetically pleasing. Mobility- oriented transportation services provide optimal whole - system solutions while reducing impacts to our natural environment. Our goal is to provide innovative, cost effective solutions from project conception to completion. Services include development of master plans, feasibility and strategy studies, neighborhood structure plans, corridor studies, circulation and parking studies, design guidelines, funding strategies, and multi -modal assessments. Our multidisciplinary approach includes public consultation, visualization, landscape architecture, lighting, signage, traffic operations, ITS, and environmental engineering. RSA offers transportation planning with a new urbanist perspective that addresses some of the key issuesfaeing our communities today Ryan Snyder Associates, LLG (RSA) is a new urbanist transportation planing consulting firm based in Los Angeles, California. They specialize in pedestrian, bicycle, safe routes to school, transit, and paratronsit planning. RSA offers a full range of planning services, and are experts in community outreach, data analysis, field' ossessmeni, and final plc-. production. They have created a unique niche in planning transportation for communities based on smart growth principles that create walkability, bikeability, and transit- conduciveness. RSA is a pioneer in producing progressive street manuals. RSA and Stantec are currently teamed on the County of Los Angeles Transit- Oriented Development District Station Access Plan and have a good working relationship. Rock Miller of Stantec and Ryan Snyder collaborated on the production of the Model Design Manual for Living Streets. Rock Miller and Ryan Snyder have also coordinated conference presentations together. Stantec The Melendrez goal is to have a positive impact on areas in which they build— providing clients with design solutions that are consistently high in quality, user focused, and transformative. Melendrez Design Partners jMelendrezj is a Los Angeles -based landscape architecture, planning, and urban design firm dedicated to improving the quality of life n the urban environment for more then 27 years. Today the firm's leadership team — comprised ar partners Scott Baker and Melon! Smith— carries the firm forward in new directions, while remaining rooted in three core, enduring firm values: context, people, and impact. Melendrez seeks to understand the physical, social, cultural, historic, environmental, and economic dimensions of the places in which we work. They are keenly aware of and connected into the regulatory and political contexts within the communities in which they design. They evaluate places' functions and activities, and keep their focus on the people who live, work and play in them. Melendrez engages and communicates with the communities in which they work, in multiple languages, and using a range of location- specific methods. They believe that high quality inspired planning, landscape architecture, and urban design can create tremendous value for clients and end users. Their goal is to create memorable places that are timeless and precious assets to the communities in which they exist. Fundamentally, Melendrez's landscape architecture and planning work is fueled and driven by their clear and consistent process, rather than a focus on landscape style. While their process is their own, their success depends upon not only discipline, but also their skills as communicators and collaborators. Successful places are the result of high -level integration among owner, users, architects, planners, engineers, and designers. Thi grounding has resulted in Melerdrez participating in many high profile, catoljnic pro ects that have had a significant impact on the region including the Hollywood Crossroads Plan for Hollywood Boulevard, the Old Town Pasadena Streetscapes and Alley Walkways Plan, as well as Streetscape Master Plans and designs for Broadway, Figueroa, 11 th Street, Martin Luther King Jr. Boulevard, and Bill Robertson Lane in Los Angeles, to name a few. RELEVANT TEAM PROJECTS SHORT RANGE BICYCLE FRIENDLY IMPROVEMENT PROGRAM AGENCY, CITY OF LONG BEACH, CALIFORNIA (STANTEC) The City of Long Beach has made the effort to become the most bicycle friendly community in the County. Stantec assisted the City with three requests to experiment from FHWA for 50 Design Pedestrian and Bicycle Improvements at Santa Monica High School innovative bicycle facilities. Project manager, Rock Miller, worked with Long Beach and identified and prepared plans for the implementation of many miles of bikeways through lane narrowing, elimination of travel lanes, and innovative treatments. The solutions included: Second Street Green Shorrow lanes: The green lane treatment has exceeded all expectations for success, with bicycle traffic doubling to nearly 1,000 per day along this roadway which carries about 35,000 cars per day. Broadway and Third Streets Protected Bikeways: The project relocated on- street parking to provide physical separation between the new bikeway adjacent to the sidewalk and motorized vehicle travel lanes for 20 blocks in downtown along a pair of important one-way streets. Stantec As a result of these projects and other programs, the City of Long Beach was recently elevated to Silver status in the League of American Bicyclists' Bicycle = riendly Communities P, cram, the first community in southern California to achieve this status. NEIGHBORHOOD TRAFFIC CALMING, CITY OF MISSION VIEJO, CALIFORNIA (STANTEC) Our most recent complete street project, for the Salsa Verde neighborhood, analyzed an existing area in the City of Mission Viejo, as a part of an on -call contract with the City. The neighborhood includes a public elementary school, and serves a private K -12 academy school and the public high school to the south. Cut - throuah traffic and speeding are key concerns for the neighborhood. Roadways with steep grades and unique curves also presented challenges. Stantec facilitated meetings with the residents and public to discuss local concerns, and worked with residents and City staff to achieve a consensus on the best approaches for each of the streets in the neighborhood. Stantec staff also completed a full report outlining the project process and recommendations, including specialty crosswalks, curb extensions, median islands, and various signing and striping improvements. The report also included graphic visualizations of some of the proposed improvements, including the median islands and curb extensions. KATELLA AVENUE SMART STREET IMPROVEMENTS, ANAHEIM, CALIFORNIA (STANTEC) Stantec provided traffic and civil engineerinia and desian services for the project between Ninth Street and Humor Drive to reduce traffic congestion and enhance aesthetics along the corridor. Improvements Included raised median Islands, median and parkway landscaping, bus bays, roadway widening, street lighting system, installation of new and modification to existing traffic signals, and irrigation. The widening required extending the box culvert at the ABC Channel, as well as construction of a property/sound wall along its nortf side. Our scope included preparation of conceptual design and precise alignments, right-of -way engineering, topographic mapping, environmental assessment, traffic signal design, street lighting, landscape and irrigation design, pavement investigations, final design, and construction documents. REVITALIZATION PROJECT, CALIFORNIA (STANTEC) Stantec provided engineering and landscape architectural services for this project in Riverside, California. Project responsibilities included improvement plans for the streets in the community of Mecca, in unincorporated Riverside Count' predominately residential with some retail commercial uses to emphasize non- motorized needs. The work included aerial a topographic mapping, cross sections surveys, a traffic study and improvement plans for pavement widening, curb, gutter, sidewalk, modified handicap ramps, storm drain system, sweet a k� lights, and landscape concept plans. The project also involved the preparation of specifications and contract documents, bidding assistance, construction management services, inspection coordination, and project close out for both engineering and landscape construction UNIVERSITY OF CALIFORNIA CAMPUS IMPROVEMENT PROJECTS, MERCED, CALIFORNIA (STANTEC) Stantec is working closely with the planning department of the University of California at Merced to make various campus transportation improvements, including redesigning streets to allow for better safety of all users, with a special focus on bicycles and pedestrians. This project is being led by the staff of the Irvine Transportation Department, with support on civil design issues tram the Modesto and Irvine offices. Stantec MODEL DESIGN MANUAL FOR LIVING STREETS, LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH, LOS ANGELES, CALIFORNIA (STANTEC AND RSA) The Los Angeles County Department of Public Health )DPH) recognizes the link between street design and health. Since many municipalities lack the resources to undertake a major revision of their own street design manuals, DPH worked with the UCLA Luskin Center and RSA to spearhead the development of the Model Design Manual for Living Streets. RSA brought together experts from around the country in a collaborative process to produce this progressive manual filled with best practices including Rock Miller and Stantec. The model manual offers a free, downloodable template for local jurisdictions to tailor to meet their Specific needs. The manual addresses all aspects o' street design, including chapters on Classification Systems, Traveled Way Design, Intersection Design, Universal Pedestrian Access, Bikeway Design, Transit Accommodations, Trcffc Calming, and more. The manual focuses on all users and all modes, seeking to achieve balanced street design that accommodates cars while ensuring that pedestrians, cyclists and transit users can travel safely and comfortably. The manual also incorporates features to make streets lively, beautiful, and economically vibrant, as well as environmentally sustainable. In 201 1 -2012, this Complete Streets Policy and Street Manual Revision was revised and updated by RSA specifically to meet the needs of the City a' Baldwin Park. OLIVE STREET IMPROVEMENT PLAN, CITY OF BALDWIN PARK, CALIFORNIA (RSA) The City of Baldwin Park sought to redesign Olive Street to make the corridor a more livable, healthier, and more sustainable place. In order to produce the Olive Street Improvement Plan, Ryan Snyder Associates completed an existing conditions analysis of the traffic volumes, roadway dimensions, and lane configurations. RSA then conducted a public workshop to present these conditicns to the comm-rray and solicit their input. Ryan Snyder presented various concepts, options and tools to improve the street, such as a road diet with bike lanes, bulb outs, roundabouts, medians, street trees, and others. Ryan facilitated group discussion, and then approximately 30 participants drew the improvements they would like to see on aerial photographs. The final plan contains recommended cross-seciions illustrated with graphics and renderings, and recommended detailed improvements at intersections illustrated with graphics. FIGUEROA STREETSCAPE PLAN, LINKING SOUTH LOS ANGELES TO DOWNTOWN, LOS ANGELES, CALIFORNIA (MELENDREZ) This groundbreaking streetscape project incorporates: 3.5 miles of Figueroa Street, from downtown Los Angeles to just south of Exposition Park; 1 1 th Street from Figueroa Street east to Broadway in downtown Los Angeles, Martin Luther King Jr. Boulevard from Figueroa Street west to Vermont Avenue, on the south edge of Exposition Park; and Bill Robertson Lane, from Exposition Boulevard south to Martin Luther King Jr. Boulevard, through Exposition Park. This project has the potential to dramatically change the Figueroa Corridor from an automobile dominated street, 4 into a complete and green street that still maintains access, but also provides a m ws better environment for pedestrians, transit users and cyclists. k: ; Fxr�; P Y �i While the existing curbs and gutters of Figueroa Street will remain in place, on- street separated bicycle paths —tne first in Los Angeles —will run both nortnbound and southbound, adjacent to the curbs, from 7th Street at the northern end of the project, to Exposition, near the southern end. The Figueroa Corridor Streetscape Project also incorporates the following streetscape improvements: a two -way on street buffered bike lane, additional pedestrian scale street lighting, street trees and planting areas (which could manage and cleanse stormwater from the roadway(, repaired sidewalk paving and enhanced paving at transit stops, enhanced crosswalk treatments, transit furniture, and public art. Stantec Stantec has assembled a team of professionals with a high level of commitment, enthusiasm, and experience to meet the requirements of this project. Our collective project knowledge and experience is the strength behind our organization and the reason we deliver successful projects. Rock Miller is a widely recognized leader and innovator in the transportation engineering community, and he has extensive experience in active transportation issues and improvements. He is currently serving as International President of the Institute of Transportation Engineers and is considered to be a leader in Complete Streets and application of sound engineering practices to achieve complete streets objectives Rock has extensive experience in identification, evaluation, and deployment of innovative transportation facility Improvements, including projects that require special permits for demonstration or permanent use. His current appointment as an alternate member to the California Traffic Control Devices Committee representing walking and bicycling interests places him in a key position to facilitate the process a: overcoming difficulties in bringing Innovative treatments to Santa Monica from outside of California. His national prominence also allows Rock to know the state of the art of special pedestrian improvements throughout North America. Ryan Snyder has managed the production of transportation plans for more than 25 years. He has more than two decades of planning experience, and has worked on hundreds of plans including Safe Routes to School plans, bicycle, pedestrian and trails plans, transit plans, among others. Ryan has completed Safe Routes to School Plans for seven cities in southern California in the past three years, covering more than 55 schools. Melani Smith brings to her work at Melendrez communication, management, leadership, and facilitation skills born out of a diverse background in urban planning, marketing and public relations. Sensitivity to long term livability and sustainability of the urban environment is a cornerstone of Melendrez's philosophy. Key issues, including walkabiliy and bicycle friendliness, placemaking, and resource and energy conservation, are addressed as a core part of each planning assignment the firm undertakes. Melani will manage all of Melendrez's final work product. )n/Ana}ysls': '~om3efe S{reef/3echnrcal'•:: g v R # 'yai? Sny ter fRtJetlssociates: Stantec ROCK MILLER PROJECT MANAGER /PROJECT ENGINEER /SINGLE POINT OF CONTACT REGISTRATION EDUCATION kAii?t'.4;« Professional Engineer # 1) 39 !raffia), State of California MS, Civil Engineering, University of California at Day Professional Engineer #29493 (Civil), State of California BS, Civil Engineering, University of California at Davi Certified Professioro! Traffic Operations Engineer #205 Transportation Professional Ceriification Board Rock has more than 35 years of experience in transportation planning, design, and operations. He has extensive on -call experience working with cities including the City of Los Angeles, Santa Monica, Culver City, Long Beach, Tustin, Anaheim,, Ycrbo Linda, and Irvine. Rock formerly served as city traffic engineer for Costa ,Mesa and staff "attic engineer .vita the Coun; y of Orange. e is fcmiUcr with the latest capabilities and requirements available and expected from cities and municipal governments. For more than 25 years, Rock has been a consultant at the senior or principal level in the tield of traffic engineering, traffic safety; and circulation design. Model Design Manual for Living Streets, Los Angeles, California (Non- motorized Transportation Expert) Rock assisted on this project to assist the City of Los Angeles, Department of Public Works, in developing their Street Design Manual. This manual focuses on all users and all modes, seeking to achieve balanced street design that accommodates cars while ensuring that pedestrians, cyclists, and transit users can travel safely and comfortably. This manual also incorporates features to make streets lively, beautiful, and economically vibrant, as well as environmentally sustainable. Roundabout Design, Various Locations, California (Project Manager and Designer) Rock has been responsiblE for preparing design drawings for modern roundabouts at approximately 10 locations throughout southern California. Sites include the Day Creek Roundabout in Rancho Cucamonga, the Seeley Roundabout and the Village Roundabout reconstruction in La Quinto, the 26th /Washington Roundabout in Santa Monica, and the Park and Ximeno roundabouts at the Vista Bicycle Boulevard in Long Beach. Traffic Calming Study and Implementation Plan, Los Alamitos, California (Project Engineer) Rock examined existing neighborhood traffic related issues in the City, and recommend solutions to create a safer and friendlier environment for all roadway users. The report summarized the analysts of neighborhood traffic issues and potential traffic celrring techniques to meet the needs of the residents. Roundabout and Intersection Control Policy Expert Input, Statewide Policy, California (Expert Services) Rock was invited by Caltrans to participate as a special expert to assist in the development of "best engineering practices" for intersection control systems, namely roundabout intersections. Newport Heights Neighborhood Traffic Management Plan, Newport Beach, California (Project Engineer) Rock led a series of public workshops and meetings to develop a plan for managing traffic conditions throughout fie ne ghborhood. The study documented existing traffic conditions, identified p-oblem areas throughout the neighborhood, and prepared a neighborhood traffic management plan. He also designed the traffic calming improvements recommended within the report. Short Range Bicycle Friendly Improvement Program, Long Beach, California (Project Manager) Rock served as the program manager for the City of Long Beach efforts to become the most bicycle - friendly community in the Country. He has obtained three Requests to Experiment from the FHWA for innovative bicycle facilities including his award- winning green sharrow lane, downtown protected bikeway facilities, bicycle boulevards, and buffered bicycle lane=_. Rock also identified and prepared plans for implementation of many miles of bikeways through lane narrowing, elimination of travel lanes, and innovative treatments. Crosswalk Safety Study for the City of Los Angeles, Los Angeles, California (Project Manager) As research for the defense of the City in lawsuits, Rock was requested to study usage and conditions at 50 marked uncontrolled crosswalks in the City and develop information that would help the City to improve safety and better defend itself from lawsuits. Stantec MS, Civil Engineering, California State University, Long Beach BS, Civil Engineering, University of Texas Certificate, Transit Management, University of California, Certificate, Bay Area Urban Transit Institute, San Froncisc REGISTRATION Professional Engineer #38256, State of California Class A General Engineering Contractor #88683, Sam has more than 28 years of demonstrated success in engineering and construction of civil engineering and infrastructure projects. His diversified experience in both the public and private sectors has positioned 'him to be an industry leader. He melds strong technical acumen and interpersonal skills with excellent communication abilities to effectively relate to all management levels. He retains a high level of enthusiasm on his assignments and projects. So delivers quality projects on time and within budget. City of Irvine North Irvine Transportation Mitigation Program, Irvine, California (Principal -in- Charge) City of Anaheim Fixed Guideway, Anaheim, California (Principal -in- Charge) State Route 91155157 PSR, Irvine, California (Principal inChargej Gold Line Design -Build Project, Los Angeles, California lPrincipal- imCharge) 1 -5 Reconstruction, Orange County, California (Director of Engineering and Construction) Orangethorpe Grade Separation, Irvine, California (Principal -in- Charge) OCTA Measure M Program, Orange County, California (Program Manager LD ITCATION Ph.D., Civil Engineering, University of Connecticut MS, Civil Engineering, Punjab University, Chandigarh BS, Civil Engineering, Punjab University, Chandigarh REGISTRATION Professional Engineer #62873, Ramesh has a robust 30 years of experience managing and conducting highway feasibility and location studies; preporing of construction plans and specifications; managing trah'ic engineering studies; and providing construction management for expressways, arterials, and local roadways. He has extensive experience in supervising and coordinating engineering and design groups for all sizes of projects, as well as in -depth experience in coordinating i work effort to ensure completion of projects on time, within budget, and to the clients' satisfaction. » On -Call Street Improvements in Lake Forest's Light Industrial Area, Lake Forest, California (Project Manager) Bayview Drive Improvements, County of Orange, California (Project Manager) Katella Avenue Smart Street Improvements, Ninth Street to Humor Drive, Anaheim, California )Project Manager) Summit Valley Road Improvements, County of San Bernardino and City of Hesperia, California (Project Manager) » Napa Street at Linda Vista Modern Roundabout Design, San Diego, California lProject Manager) r, Traffic Mitigction Improvements, Los Angeles, Inglewood, and Culver City, California ;Project Manager) New Model Colony, Ontario, California (Project Manager Streets and Roadways) stantec DESIGN /ANALYSIS EDUCATION BS, English, Language and Linguistics, California State University, Long Beach REGISTRATION Professional Tronsportation Planner # 349, Transportation, Professional Certification Board inc. Melissa has more than 15 years of professional experience in transportation planning. She has served as project manager for various transportation planning projects. Her tasks have included bicycle and pedestrian project onoly and coordination, roadway and transit planning, land use impacts from transportation projects, numerous corridor studies, traffic impoct assessments and simulation studies; ong -range transportation plan development, and various parking analyses. City of Stanton Master Plan of Bikeways, Stanton, California (Project Manager) City of Santa Monica Enhanced Pedestrian Crossing Study, Santa Monica, California (Project Planner) » City of Corona Safe Routes to School Grant Funding, Corona, California (Project Manager) Salsa Verde Neighborhood Complete Street Project, Mission Viejo, California (Project Planner) » Kihei School Bike and Pedestrian Analysis, Maui, Hawaii jProject Planner) North Main Metrolink Station, Corona, California jProject Traffic Planner) » Safe Routes to School 2012, La Habra, California jProject Planner] LAUSD School Sites Studies and SRTS, Los Angeles, California (Project Manager) » SRTS Grant Funding, Application Assistance, Santa Ana, California jProject Manager) J SNYDER ASSOCIATES) TECHNICAL EDUCATION MS, Urban Planning, University of California, Los Angeles BS, Economics, University of California, Los Angeles Ryon is the president of a Ryon Snyder Associates, a Los Angeles -based nevv- urbanist transportation planning nrm. markets the firm's services and prepares products far public, private, and non- profit clients. RSA conducts , aedestriar bicycle, transit, transit access, safe routes to school, and Transportation Demand lViionagement planning. Ryon' s fire has recently become a national leader in producing cutting -edge street manuals. He has established himself as a widely known instructor of various transportation fields. Olive Street Improvement Plan, City of Baldwin Park (2012) Pacoima Corridor Design Project, City of Los Angeles Community Redevelopment Agency 1201 Orange County Transportation Authority — Original Plan and Update, included plans for all 33 Orange County City of Pasadena (in progress) City of Fullerton (in progress) City of Glendale (in progress) Los Angeles Regional Four -County Internet Bicycle Route Project City of Lancaster including ADA Transition Plan Orange County Non - Motorized Plan, Pedestrian Element LA Fashion District Santee Alley Area Pedestrian Plan Los Angeles County MTA Rapid Bus Evaluation for Caltrans Census analysis City of San Fernando Trolley Bus Plan San Fernando East -West Valley Rail Line Policy Analysis Western Riverside County Smart Shuttle Plan Stantec G'b x V MELANI SMITH (MELENDREZ) URBAN DESIGN /LANDSCAPE EDUCATION MA, Urban and Regional Planning, University of California, Irvine REGISTRATION NCI Charrette Planner@ Certificate Melani brings to her work at Melendrez communication, management, leadership, and facilitation skills born out a diverse background in urban planning, marketing and public relations. As Principal and Director ofMelendrez's planning practice, Smith works at regionol, communi y and sire - specific scales, from engaging project stakeholder visioning, and creating conceptual and master plans and design guidelines, through to grant writing for funding and implementation. Sensitivity to long term livability and sustainability of the urban environment is a cornerstone c Melendrez's philosophy Key issues, including walkobility and bicycle friendliness, placemoking, and resource an energy conservation are addressed as a core part of each planning assignment the firm undertakes. » Broadway Streetscape Master Plan, Los Angeles, California ,> Figueroa Corridor Streetscape, Los Angeles, California » Los Angeles Event and Entertainment District Public Space Plan, Downtown Los Angeles, California » Polytechnic High School Campus Re -Use and Pedestrian Study, Los Angeles, California » Metro Gold Line Foothill Extension Transit Oriented Development ITOD) Plans, San Gabriel Valley, California Metro Gold Line Foothill Extension Transit Bus Interface Plan, San Gabriel Valley, California » 1-710 Corridor Neighborhoods Community Liabiliiy Plan, Long Beach, California AMBER HAWKES, AICP (MELENDREZ) URBAN DESIGN /LANDSCAPE EDUCATION MA, Urban Planning, Urban Design, and Physical Planning, University of California, Los Angeles REGISTRATION American Institute of Certified Planners #243724 Amber is on urban designer and planner who has managed Vision, Specific and Master Planning projects for citi and clients throughout the US. Amber has extensive expertise in context-sensitive urban planning and design and brings insightful team management from conceptual to implementation, group facilitation, and charrette design. Her role /project involvement includes site design, loading studies, form -based code oversight, streetscape design, visualizations, and writing design guidelines for building facades and streetscapes. In addition, Amber has led creative community engagement, design charrettes, consensus presentations, and developers forums and has spok at conferences and universities on the link between good urban design and realistic urban planning. Amber teach the visual communication workshop at UCLA in the Department of Urban Planning. » Figueroa Corridor Streetscape, Los Angeles, California » Metro Gold Line Foothill Extension TOD Plans, Sierra Madre Villa to Montclair, California a Metro Gold Line Foothill Extension Transit Bus Interface Plan, Sierra Madre Villa to Montclair, California » Los Angeles Event & Entertainment District Public Space Plan, Los Angeles, California » Mouka Area Streetscape Design & Development, Honolulu, Hawaii » Bike Share Planning Study, Bike Nation, Downtown Los Angeles, California » Coast Highway Visient Strategic Plan, Oceanside, California stantet Task 10 TASK Task, l — Project Initiation and Management Task 2 — Field Reviews Task 3 — Funds Management and Reimbursements Task 4 — Develop /layout overall concept Task 5 — Rough Construction Estimate Task 6 - Outreach Meetings and Community Input Task 10 — Final Design and PS &E 182 Task 11 — File Authorization to Proceed /Obtain E-76 34 Task 12 — 'Environmental Clearance 90 Task 13 — Collaboration /Communication 41 Jean Armbruster Salvador Lopez * Harry Persoud -. TOTAL HOURS 5,492 City of Baldwin Park Assis Mark Christoffels East Construction Ai * Reference For RSA 1 slopez@baldwmpork.com �@ theaceproject.com lama@ cityofmissionvielo.orq Stantec mmmv�cm RG IRS 0 m - M C/) L > m ''M Az C) m < r� r7l 77 c 0 0 Al U) CO z gi Go -1 Q -n > 73 i C) I TI I FT 70 7 z r QU z m 0 > 0 ;20 Z z m 70 0 3: U) m > 7a" Z m z M U) M > -n 0 < M 0 /.f 70, m r) 0 0 -0 m rMT mmmv�cm RG IRS In AnalytkITH _®« W 70049 solaftv so7 uioAf,) amts vA,, uo sjuaujoao.Lcjzuj S.7aa4.5 alaldutco, 0 v• cow cc) ~ O Q tn b o � Rnazz7Bzg azojav 07 7aa.ys sadaouv so 1 zuodfanuaav auzngg uo s7al -4s 0.701tkuo� Q no c�DO n' V Q C� � n � n o � 0 0 0 v. n V o� � Q Q � n � n �. f0 0 b 0 • L � yy� finmtlolH mo.ra v o;;aa.q,^ salaouv sol auo. f anuaa v aupAr uo s3uauaaao.zdau7 sjaa.yrs ajoldzuo,7 o Q 0 \V 0 0 0 O C (0 coo r 1�. 0 ■ O ct m co 0 0 C c�D b r b O h� o �o o� O O O O Q 0 o «� o' Q N. i iH= T d 4sf kj ms pi 1 fiz)IMApp MO-UV 01 7aa 4S saIOBUV so,p xuoifanuaay auzvy};" uo sjuautaao,crhup s7aa S a�ajrlueo� C � Q SZ, • cOn ro 1�1 x /'Q ( (f`V11 b O h� o �o o� O O O O Q 0 o «� o' Q N. i iH= T d 4sf kj ms pi 1 fiz)IMApp MO-UV 01 7aa 4S saIOBUV so,p xuoifanuaay auzvy};" uo sjuautaao,crhup s7aa S a�ajrlueo� �r 4 c 5 t k Lct sY IM .� 3..g� pypy isA t- CD CD CD ' �D �Q ►... v, CD f4 CD CD �.. � � 5 ! CD n Z (D n CD p IrD CD r� CD 6i a as HvnulS) MO "V of ;aa. ,5 saja8uvso, tuoif-,)nuaagauivm uo sauaxuaaosdutl slaa -qs alajduto) 4 c 5 t k Lct sY IM .� 3..g� pypy isA t- HvnulS) MO "V of ;aa. ,5 saja8uvso, tuoif-,)nuaagauivm uo sauaxuaaosdutl slaa -qs alajduto) Complete _s Improvements on mew m LosAngeles Street »ate mH + � x ¥., J � \ z Q 5 42 ¥., Complete Streets Improvements on Maine Avennefrom Los Angeles Street to Arrow Highway V F&4,�o , ci a �z -PO C� o> •H y N oa � xo z (3 x� Z 0 o � 04 ) •� bA � v M, N U � C3 � �" '� F3 v •� o Piz Piz Complete Streets -Improvements on Maine Avenuefrom Los Angeles Street to Arrow Highway Complete Streets Improvements on Itlazine Avenue from ,Los Angeles Street to Arrow Highway N 1'N 1�V NV V O • N U N C3 I` N U O O O O •N rz N WO O .,O O O O 3 h i' ��'' � p ' »� � � � 4 .. ... � �� � "��` ^.4 K E. � � � — Y a 1r � a �. � � � � . w, IPC �''"� R �. p � � �.3'�2. -�' �,� 4 ��� �� �-���a � � � } ye 'ii'� i �' C sz9 � � �� �v'a��'�f .: � � _ �3 �..�� i� C: i � Yfi �' L �,.:� n -� M x � � Complete Streets Improvements on 1tlaineAvenue,from Los Angeles Street to Arrow Highway Complete Streets Improvements on 11faineAvenuefrom Los Angeles Street to Arrow Highway m a N C G O w � t s v f�lj Y C+J N �T z z V COO � O VI O W rJ 4� •O W C.3) U ; U m a N C G O w � t s v f�lj Y C+J N �T Complete Streets Improvements on 4faineAaenae•from Los Angeles Street to Arrow Highway It .g It E a a�- 7y (? it it { •� !� �? P Mll \ p J IN 'W^ vJ rl U � C3 U � • U 4 rz IN Complete Streets Improvements on i1faine Avenuefrom Los Angeles Street to grow +Highway 3� ,y u w�= �a r/ DDbbO�$�n�mm� X E E O 2 T' 5 . °s °s. °soe$'s $ p rco g n w n n n , 0o z muaw . ¢z v ° i� 00 sw° sso wm ° os - 3pga�nSJ���PFa s` 00 mgm�- mU6 W '9i in Jig r/ E E E E E E E E E E E 6� , 666696666 @666666666 @66666666666696 CITY COUNCIL AGENDA Is R2 APR 17 ITEM No. __3_____ BALDWIN CITY OF BALDWIN PARK STAFF REPORT P - A • R • K TO: Honorable Mayor and Members of the City Council 6 FROM: Daniel Wall, Director of Public Works(/b'h/ DATE: April 17, 2013 SUBJECT: ADOPTION OF RESOLUTION 2013 -010, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, IN SUPPORT OF SB135 — STATEWIDE EARTHQUAKE EARLY WARNING SYSTEM (PADILLA) PURPOSE Staff requests that the City Council consider adopting Resolution 2013 -010 supporting SB 135, which would require the development of a comprehensive statewide earthquake early warning system in California. BACKGROUND Most Californians have experienced firsthand the effects of an earthquake, remembering the Loma Prieta, Northridge, Whittier Narrows, and Sylmar quakes. Another major earthquake is inevitable. And in January 2013, the California Institute of Technology and the Japan Agency for Marine- Earth Science and Technology published a study which concluded for the first time that a statewide earthquake involving both the Los Angeles and San Francisco metropolitan areas may be possible. While we cannot prevent an earthquake, we need to do more to prepare ourselves. Earthquake early warning systems are in place, or in the works, in a number of earthquake prone nations including Japan, Taiwan, Mexico, Turkey, Italy, China and Romania. They not only save lives, they help mitigate damage. DISCUSSION In California, the California Institute of Technology, U. C. Berkeley, U.S. Geological Survey, California Geological Survey and others operate a demonstration earthquake early warning system called the California Integrated Seismic Network. SB135 would build upon that progress and calls for a fully developed statewide system that would detect seismic activity, determine that progression and alert people in advance of an Reso. - Supporting SB13- Statewide Earthquake Early Warning System Page 2 of 3 April 17, 2013 approaching earthquake to save lives and mitigate damage. It would provide Californians critical seconds and up to 60 seconds to assist loved ones, pull to the side of the road or exit a building. It would allow time to safely stop trains, power down critical infrastructure, and turn off industrial machines. Such a system would not only alert the public via television, radio and smart phones, it would speed the response of police and fire personnel by quickly identifying areas hardest hit by the quake. The City of Baldwin Park must do all it can to better prepare for future earthquakes and an earthquake early warning system would disseminate earthquake information in support of public safety, emergency response, and loss mitigation. Given that the Los Angeles area, including Baldwin Park, is particularly vulnerable to earthquakes, this system would be of tremendous value for City residents. The City of Los Angeles approved a resolution in support of SB135 at its March 5th City Council meeting. CONFORMANCE WITH 2020 AND GENERAL PLAN: The proposed item is consistent with the City' of Baldwin Park's 2020 General Plan, Goal 1.0 of the Public Safety Element, which is to protect the community of Baldwin Park from seismic hazards. Furthermore, the item is consistent with Policy 1.4 of that same goal which is to support the City's participation in local, county and state -wide emergency preparedness programs. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this program. RECOMMENDATION Staff recommends that the City Council: 1. Waive further reading, read by title only, and adopt Resolution No. 2013 -010 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK IN SUPPORT OF SB135 (PADILLA) — EARTHQUAKE EARLY WARNING SYSTEM ". 2. Direct staff to send copies of the adopted resolution to Senators Alex Padilla, Ted Lieu and Ricardo Lara, Assemblymember Roger Hernandez and Congressmember Grace Napolitano, Senators Dr. Ed Hernandez, Diane Feinstein and Barbara Boxer, and other key legislators. ATTACHMENTS Proposed Resolution Fact Sheet from Senator Alex Padilla Text of SB 135 RESOLUTION NO. 2013 -010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CITY OF BALDWIN PARK IN SUPPORT OF SB135 — STATEWIDE EARTHQUAKE EARLY WARNING SYSTEM (PADI LLA) WHEREAS, according to the United States Geological Survey, California is one of the most seismically active states, second only to Alaska; and WHEREAS, California has experienced dozens of disastrous earthquakes that have caused fatalities, serious injuries and significant economic loss; and WHEREAS, ninety percent of the world's earthquakes and over eighty percent of the world's largest earthquakes occur along the Circum- Pacific Belt, also known as the Pacific Ring of Fire. The Pacific Ring of Fire includes the very active San Andreas Fault Zone in California; and WHEREAS, the Uniform California Earthquake Rupture Forecast ( UCERF) eleased in 2008 predicted a 99. 7 percent likelihood of a magnitude 6.7 or larger earthquake in California in the next 30 years; and WHEREAS, a 2013 study published by the Caltech and the Japan Agency for Marine- Earth Science and Technology discovered that a statewide California earthquake involving both the Los Angeles and San Francisco metropolitan areas may be possible; and WHEREAS, Japan, Taiwan, Mexico, Turkey, Romania, Italy and China either have or are working on earthquake early warning systems that are capable of saving lives and helping mitigate loss; and WHEREAS, California Emergency Management Agency, Caltech, California Geological Survey, University of California at Berkley, United Sates Geological Survey, and others have been conducting earthquake early warning research and development in California and together they operate the California Integrated Seismic Network, which has a demonstration earthquake early warning capability; and WHEREAS, by building upon the California Integrated Seismic Network and processing data from an array of sensors throughout the state, a fully developed earthquake early warning system would effectively detect the strength and progression of earthquakes and alert the public within seconds, up to 60 seconds, before potentially damaging ground shaking is felt; and WHEREAS, the City of Baldwin Park must do all it can to better prepare for future earthquakes and that an earthquake early warning system should disseminate earthquake information in support of public safety, emergency response, and loss mitigation; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, HEREBY: adoption of this resolution, the City of Baldwin Park hereby supports Senate Bill 135 (Padilla) that would create an earthquake early warning system in California. PASSED, APPROVED, AND ADOPTED this 17th day of April 2013. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2013 -010 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 17, 2013 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ►_1:3; 9:1►1 ►1:NINtIil:ItIA1:3A:�91 ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK SB 135 - PADILLA Earthquake Early Warning System SB 135 would require the development of a comprehensive statewide earthquake early warning system in California. Ninety percent of the world's earthquakes and over eighty percent of the world's largest earthquakes occur along the Circum- Pacific Belt, also known as the Pacific Ring of Fire. The Pacific Ring of Fire includes the very active San Andreas fault zone here in California. The San Andreas is the "master" fault of an intricate fault network that cuts through rocks of the California coastal region. The entire San Andreas fault system is more than 800 miles long and extends to depths of at least 10 miles within the Earth. Predictions from the Uniform California Earthquake Rupture Forecast released in 2008 states there is a 99.7% likelihood of a magnitude 6.7 earthquake and a 94% chance of a 7.0 magnitude earthquake in California within the next 30 years. In other words, a major earthquake in California is not a matter of if, but when. In January, 2013, the California Institute of Technology and the Japan Agency for Marine- Earth Science and Technology published a study concluding for the first time that a statewide California earthquake involving both the Los Angeles and San Francisco metropolitan areas may be possible. - While earthquakes cannot be predicted or prevented, using advanced science and technology we can detect seismic activity to provide an advanced warning, save lives and help mitigate damage. The objective of earthquake early warning is to rapidly detect the initiation of an earthquake, estimate the level of ground shaking to be expected, and issue a warning before significant ground shaking begins. This can be done by detecting the first energy to radiate from an earthquake, the P -wave energy, which rarely causes damage. Using P -wave information, we can first estimate the location and the magnitude of the earthquake. We then use this to estimate the anticipated ground shaking across the region to be affected. The method can provide warning before the S -wave, which brings the strong shaking that usually causes most of the damage, arrives. California currently has the California Integrated Seismic Network (CISN), which is a demonstration earthquake early warning system. A fully developed system would process data from an array of sensors throughout the state. The system would effectively detect the strength and the progression of earthquakes, alert the public within seconds and provide up to 60 seconds advanced warning before potentially damaging ground shaking is felt. FOR MORE INFORMATION — Contact Angela Manetti, Office of Senator Alex Padilla (916) 651 -4020 ATTACHMENT Early warning systems are in place, or in the works, in a number of earthquake prone nations including Japan, Taiwan, Mexico, Turkey, Italy, China and Romania. Their success has been demonstrated in recent earthquakes. Japan's earthquake early warning system provided the public with critical advanced warning of the 9.0 magnitude earthquake in March 2011. Earthquake warnings were automatically broadcast on television and radio, and 52 million people received the warning on their. smartphones. Millions more downloaded the early warning app after the quake to receive warnings in advance of large aftershocks. The warnings allowed people to take cover, assist loved ones, pull to the side of the road or exit a building. The system brought bullet trains to a stop, and triggered the automatic shutdown of operations at critical companies. A professor at the University of Sendai received a text message of the warning and was able to warn his students to duck for cover before the shaking began and the light fixtures fell from the ceiling. Earthquake early warning systems not only alert the public, they also speed the response of police, fire and other safety personnel by quickly identifying areas hardest hit by.the quake. Existing Law Current California law is silent on the development of an earthquake early warning system. This bill would designate The Office of Emergency Services, in collaboration with the California Institute of Technology (Caltech), the California Geological Survey, the University of California Berkeley, the United States Geological Survey, and others, to develop a comprehensive statewide earthquake early warning system in California. FOR MORE INFORMATION — Contact Angela Manetti, Office of Senator Alex Padilla (916) 651 -4020 Reorgatiiraion Platt' No, 2;peiative "SUly 7 20I3, the %tf£ice of Emergeuey';Services. Existink =Wau%tmquires and distribute an educational pamphlet for use by kindergarten,-anyu gracjes' ]; to .12,.inclusive;`and community =` college peisonneita`ideiitify and mitigate the risks posed by nonstructural eatrtirquake hazartj's.': ' This bill' would, requite' the office in' caIlaboration' with: various entities, including the United, Geological Survey, to de- op a comprehensive statewldeearthquakeearly tvarning.sySterctin California. ,,Vote: . :uaajdnity.: . Appropriation: � i1o.,Tiscal comsittttee: ' yes. State - mandated local program: no.. , The, people of the State of Califorttfa do eturcx as follows: I' 'SECTION I. 3heLegislature finds and declares, theMlowittg: - 2 (a) According to''the United States Ge6logicafsurvey California- 3 is one of, tt g most seisrnicaIly active states isecond onlyto laska. 4 (b)' Galiforniahasexpercnceddazensofdis "astrous "eaittiquakes, 5 which have caused loss of life, injury, and`eecponiic'loss.-°Some b of the most significant earthquakes in'GalifornIia's history, include: ATTACHMENT 35 36 37 38 34 40 I(b) By building upon the Cabjurnialntegr and,processing, data from an array,ofsensorp a , fully developed, earthquake early- w effeativel }= detect some strength and pfogr€ and alert the public within seconds, sometiT before potentially damaging ground shaking FFelt. 99 -3= $B735 1. (i)' ran earthquake early Warning system *bbd disseminate 2 earthquake %information in support of ptiblcaf etergency response, and loss mitigation. 4 SEC.-2. Section 85$7 $ is -added to t Cioz ezhz»enrilc> to 5 read b 8,,5 &7 $, `,rThe Office of )31ne em utceg, wid'61iabdrat on . 7 with the California Lrstitufe of i echnology`,(Caltecb )a t3�e CWomia' $. C eo76grcaI :Survey, floe ITni "versify o ;Cahforfua= e*ae 'y, the 9` United. States Geol6gica3 Survey, and =Others, - shall-dev lop a : to .rmm�rv}ir+neiiia ctatrariria. aarthn„atYr: n�rly ssx`arnince,.xc::cYam -in' 99 Ta tifnxxtiax fate '�&enaY #e March 1, 2013 Dear Colleague: AGENDA ITEM #9.B MAR 12, TOWN OF LOS ALTOS MILLS I am writing to request your support for Senate Bill 135, legislation I have authored to create a statewide earthquake early warning system in California. Most Californians have experienced firsthand the effects of an earthquake. We remember the Loma Prieta, Northridge, Whittier Narrows, and Sylmar quakes. And, we all know that another major earthquake in California is not a matter of if, but when. The stakes got higher when in January, the California Institute of Technology and the Japan Agency for Marine -Earth Science and Technology published a study which concluded for the first time that a statewide earthquake involving both the Los Angeles and San Francisco metropolitan areas may be possible. While we cannot prevent an earthquake, we should do more to prepare ourselves. Earthquake early warning systems are in place, or in the works, in a number of earthquake prone nations including Japan, Taiwan, Mexico, Turkey, Italy, China and Romania. They not only save lives, they help mitigate damage. Here in California, the California Institute of Technology, U.C. Berkeley, U.S. Geological Survey, California Geological Survey and others operate a demonstration earthquake early warning system called the California Integrated Seismic Network. SB 135 would build upon that progress and calls for a fully developed statewide system that would detect seismic activity, determine the progression and alert people in advance of an approaching earthquake to save lives and mitigate damage. It would provide Californians critical seconds and up to 60 seconds to assist loved ones, pull to the side of the road or exit a building. It would allow time to safely stop trains, power down critical infrastructure, and turn off industrial machines. Such a system would not only alert the public via television, radio and smartphones, it would speed the response of police and fire personnel by quickly identifying areas hardest hit by the quake. Attached, please find a sample resolution in support of SB 135, a copy of the bill, and a fact sheet with more information. I look forward to working with you so that an earthquake early warning system becomes a reality in our state sooner, rather than later. If I can be of any assistance, please contact me or my staff at (916) 651 -4020. Sincerely, Senator Alex Padilla CAPITOL OFFICE: STATE CAPITOL, ROOM 4038 • SACRAMENTO. CA 95814 - Tr (916) 651 -4020 • A. (916) 324 -6645 (�y DISTRICT OFFICE: 6150 VAN NUYS BLVD.. SUITE 400 • VAN NUYS. CA 91401 -11 (818) 901 -5588 • FAx (818) 901 -5562 �rjP!1 RESOLUTION WHEREAS, according to the United States Geological Survey, California is one of the most seismically active states, second only to Alaska; and WHEREAS, California has experienced dozens of disastrous earthquakes that have caused fatalities, serious injuries, and significant economic loss; and WHEREAS, ninety percent of the world's earthquakes and over eighty percent of the world's largest earthquakes occur along the Circum- Pacific Belt, also known as the Pacific Ring of Fire. The Pacific Ring of Fire includes the very active San Andreas Fault Zone in California; and WHEREAS, the Uniform California Earthquake Rupture Forecast (UCERF) released in 2008 predicted a 99.7 percent likelihood of a magnitude 6.7 or larger earthquake in California in the next 30 years; and WHEREAS, a 2013 study published by the Caltech and the Japan Agency for Marine -Earth Science and Technology discovered that a statewide California earthquake involving both the Los Angeles and San Francisco metropolitan areas may be possible; and WHEREAS, Japan, Taiwan, Mexico, Turkey, Romania, Italy, and China either have or are working on earthquake early warning systems that are capable of saving lives and helping to mitigate loss; and WHEREAS, California Emergency Management Agency, Caltech, California Geological Survey, University of California at Berkeley, United States Geological Survey, and others have been conducting earthquake early warning research and development in California and together they operate the California Integrated Seismic Network, which has a demonstration earthquake early warning capability; and WHEREAS, by building upon the California Integrated Seismic Network and processing data from an array of sensors throughout the state, a fully developed earthquake early warning system would effectively detect the strength and progression of earthquakes and alert the public within seconds, up to 60 seconds, before potentially damaging ground shaking is felt; and WHEREAS, the City /County of must do all it can to better prepare for future earthquakes and that an earthquake early warning system should disseminate earthquake information in support of public safety, emergency response, and loss mitigation; NOW, THEREFORE, BE IT RESOLVED, with the concurrence of the Mayor, that by the adoption of this Resolution, the hereby SUPPORTS Senate Bill 1525 (Padilla) that would create an earthquake early warning system in California, PRESENTED BY SECONDED BY Fos BALDWIN P•A - R - K TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BALDWIN PARK CITY COUNCIL AGENDA APR 17 ITEM NO. 14 AGENDA STAFF REPORT Honorable Mayor and City Council Members Shama P. Curian, Senior Human Resources Analyst April 17, 2013 Claim Rejection This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. Staff recommends City Council reject the claims of Maria Maldonado and Ricardo Murillo and direct staff to send the appropriate notice of rejection to claimant. Attachment(s) Claim filed by: • Maldonado, Maria DOL: 3/21/2013 • Murillo, Ricardo DOL: 2/28/2013 CITY OF BALDWIN PAW BALDWIN CLAIM FOR DAMAGES 11 - IL Ic TO PERSON OR PROPER' INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DE AILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON ORTO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 0 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) OF BALDWYI,`t PARK RESOURCES DEPT. RECEIVED MAR 2 $Cler'M>; 01. icZ Filing Stamp TD: City of Baldwin Park 4. Cla��'pnlant's Date Bi (ifaminor) `. % 1. Name of Claimant M — . e0 o) 5, Claimant's Occupation Iii LVI 2. Home Address of Claimant 6. Home Telephone Number 3. Business Address of Claimant 7. Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regardi(jg this claim: 9. When did DAMAGE or INJURY occur? Date: 3- -7-1 — 13 Time: if' OU 10. Names of any Ci Name employees involved in INJURY or DAMAGE: Department If claim is for Equitable Indemnity, give date claimant served with complaint: 1. Where did. AMAGE or INJURY occur? J rJ _S" 12. Describe in detail how the DAMAGE or INJURY occurred. 13. Were police or paramedics called? Yes ❑ No 14. If physician was Visited due to injury, include date of first visit and physician's If yes, was a report filed? Yes El NO name, address and phone number: If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific— Use additional sheet if necessary) 15. List damages incurred to date?, 16. Total amount of claim to date: $ Basis for Computation: Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited ciVI case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons know' to have information: Name Address Phone Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I herebycen,Ty (adeedare) underpenaltya/perjuryanderrtthe laves of the state ofcallf mia that the is Irue and correct to the best Wnryknovdedge. �(?� f foregoing I 7 10-14 l�(.� W--Q lVl � r I a Pia —9 C 51 natur Relationship to Claimant Printed Name Date Note: Presentation of a false claim is a felony) (Penal Code Section 72) CC Form 1 (Rev 7106) F. WSEHtISMiryslz, FV1Eml .fsv+Uad?wlMVrtsdFa,mtCisim WO—ny Fan,=1,117 Mdx CITY OF BALDWIN PA ran T BALDWIN CLAIM FOR DAMAGE P A _ Il K TO PERSON OR PROPE INSTRUCTIONS 1. READ CLAIM THOROUGHLY, 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL 3. THIS FORM MIST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALI WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE F NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SE, • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AT OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) OF SALDW' ARK: RESOURCE DEPT. RECEIVED HAR 21 PM V! 03 CA 91706 911.2) Clerk's Official Filing Stamp To: City of Baldwin Park 4. Claimant's Date ofBirth(ifaminor) 5/0411979 1. NameofClaimant Ricardo Murillo 5. Claimant's Occupation NA 2. Home Address of Claimant 3271 Cosbey Avenue, Baldwin Park, CA 91706 6. Home Telephone Number (626) 216 -6467 3. Business Address of Claimant NA 7. Business Telephone Number 8. Name and address to which you desire notices or communications to be sent regarding Mark D. Potter, Esquire, Center for Disability Access, 9845 Erma Road, this claim: Life 300, San Diego, CA 92131 -1084 9. When did DAMAGE or INJURY occur? Date: 2J23r2013 Time: o ^gang If claim is for Equitable Indemnity, give date claimant served with complaint: 10. Names of any City Name employees involved in INJURY or DAMAGE: Department 11. Where did DAMAGE or INJURY occur City owned public parking lot that fronts a strip of businesses in the 14300 block of Rat one Blvd. 12. Describe in detail how the DAMAGE or INJURY occurred, There are no legally - compliant designated accessible parking. Claimant, a quadriplegic, has been deterred numerous times from parking. 13. Were police or paramedics called? Yes ❑ No 17 If yes, was a report fled? Yes q No El If yes, what is the Report No? 14. If physician was visited name, address and due to injury, include date of first visit and physician's phone number: 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional City has had a duty for nearly twenty years under federal and sheet if necessary) state law to make its facilities accessible. 15. List damages Incurred to date? Actual and statutory damages, attorney fees and costs 16. Total amount of claim to dale: $ 15.000 Basis for Computation: s�1 Limited Civil Case: I] Yes Q No (State the amount of your claim if the total aMOL shall be staled, but you are required to state whether the claim would be a limited Civil tory aad fees IT is $10,000 or less. If it is over $10,000 no dollar amount case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ Unk Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known Name Address fo have information: Phone Phone Name Address 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I hembyred fy (or declare) underpenallyofpa4ury undorthe laws of the state of California that tho lorego! g is We and correct to the best of myknoaledge. Attamey Mark D. otter March 14, 2013 Signature Relationship to Claimant Printed Name Date Note Presentation of a false claim is a felony (panel Code Section 72) CC Form I (Rev 7106) ,, „ .r„..,,, ,,..,,,.. CENTER FOR DISABILITY A Law Firm Deliveries: 9845 Erma Road, Suite 300 San Diego, CA 92131 Mail: P.O. Box 262490 San Diego, CA 92196 -2490 March 18, 2013 Alejandra Avila, City Clerk CITY OF BALDWIN PARK 14403 E. Pacific Avenue Baldwin Park, CA 91706 Fax No.: (626) 337 -2966 Re: Claim for Damages Ricardo Murillo CffY JF 3pLUYi1;1 PkRl', NUUNN 10OUV`'C S UE. f, CESS 101319AR 21 PF1 3: 03 Mark Potter, Esq. mark@potterhandy.com Raymond 0. Ballister, Jr., Esq. rayballister@potterhandy.com Phone: (858) 375 -7385 Fax: (888) 422 -5191 VIA U. S. MAIL ONLY To Whom It'May Concern: Please be advised that this office represents Mr. Riciu-do Murillo, an individual with disabilities, whose Claim for Damages is enclosed. All communications regarding this claim should be directed to the undersigned. Your attention in processing this Claim is ; require additional information, please contact Sincerely, Mark D. Potter Attorney at Law Enclosures If you have any questions or ped counsel. CITY COUNCIL AGENDA APR 17 rm I ITEM NO. 5 j;� Dye N CITY OF BALDWIN PARK STAFF REPORT P - A R K TO: Honorable Mayor and Members of the City Council /CD FROM: Daniel Wall, Director of Public WorkszJ�wj� DATE: April 17, 2013 SUBJECT: AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE CONTRACT NUMBER ML12050 WITH THE MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE (MSRC) TO PROCURE FUNDING TO INSTALL AN ELECTRIC VEHICLE CHARGING FACILITY INCLUDING SOLAR PANELS IN THE CITY OF BALDWIN PARK TRANSIT CENTER PURPOSE This report requests City Council authorize the Chief Executive Officer to execute contract number ML12050 with the Mobile Source Air Pollution Reduction Review Committee (MSRC) to procure funding to install an electric vehicle charging facility including solar panels in the City of Baldwin Park Transit Center. BACKGROUND The MSRC provides funding to local agencies though their "Clean Transportation Funding" program in an effort to encourage the use of cleaner transportation alternatives and to aid in creating the infrastructure to support these alternatives. On June 6, 2012, the City submitted a grant application proposing the installation of an electric vehicle charging facility with 24 parking spaces, in the center portion of the top level of the new transit center parking structure. These 24 electric vehicle charging stations would be powered by a solar array and would be accessible to a wide variety of electric vehicles. On September 7, 2012, the South Coast Air Quality Management Governing Board approved funding for the installation of electric vehicle charging stations in the City of Baldwin Park Transit Center. Subsequently, the MSRC awarded the City funds in the amount of $463,650 for said project. The grant requires the City to provide matching funds in the amount of $463,650, for a total project cost of $927,300. In anticipation of receiving this funding, the City had included the installation of a roof- top photovoltaic system to power electric vehicle charging stations as an additive alternate in the Transit Center construction bids that were received and opened on February 16, 2012. Additionally, certain critical infrastructure items such as conduit Authorize CEO to Execute MSRC Contract Page 2 of 2 April 3, 2013 sleeves and solar panel supports were included in the original construction contract to allow for a seamless installation of the electric vehicle charging facility at a later date. DISCUSSION The final step in procuring the funds for the construction of the electric vehicle charging facility is the execution of the attached contract; which details how work, payments, reports, and all other aspect of the project must occur. Staff will negotiate a cost with the contractor to provide and install a complete and fully functional electric vehicle charging facility, and return to Council with a contract change order and a preliminary timeline for construction. The table below shows a summary of the available funding sources for construction: FISCAL IMPACT There is no fiscal impact associated with the execution of this contract. RECOMMENDATION Staff recommends that the City Council: Authorize the Chief Executive Officer to execute Contract Number ML12050 with the MSRC after a review by the City Attorney. ATTACHMENT MSRC Local Government Match Program Contract Number ML12050 a �ndinq Sou th Coast Contract No. ML12050 %ie� Transportation Air Quality Management District °~ ° °m MSR` LOCAL GOVERNMENT MATCH PROGRAM CONTRACT PARTIES - The parties to this Contract are the South Coast Air Quality Management District (hereinafter referred to as "AQMD ") whose address is 21865 Copley Drive, Diamond Bar, California 91765 -4178, and the City of Baldwin Park (hereinafter referred to as "CONTRACTOR ") whose address is 14403 East Pacific Avenue, Baldwin Park, California 91706. RECITALS A. AQMD is the local agency with primary responsibility for regulating stationary source air pollution within the geographical boundaries of the South Coast Air Quality Management District in the State of California (State). AQMD is authorized under State Health & Safety Code Section 44225 (Assembly Bill (AB) 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution from such vehicles and to implement the California Clean Air Act. B. Under AB 2766 the AQMD'S Governing Board has authorized the imposition of the statutorily set motor vehicle fee. By taking such action the State's Department of Motor Vehicles (DMV) is required to collect such fee and remit it periodically to AQMD. C. AB 2766 further mandates that thirty (30) percent of such vehicle registration fees be placed by AQMD into a separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehicles. D. AB 2766 creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects from the separate account. Pursuant to approval of the work program by AQMD'S Governing Board, AQMD Board authorized a contract with CONTRACTOR for equipment or services described in Attachment 1 - Statement of Work, expressly incorporated herein by this reference and made a part hereof of this Contract. E. CONTRACTOR has met the requirements for receipt of AB 2766 Discretionary Funds as set forth in CONTRACTOR' Local Government Match Program Application dated June 6, 2012. 3. DMV FEES - CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fees to be collected under AB 2766 will be sufficient to fund this Contract. CONTRACTOR further acknowledges that AQMD'S receipt of funds is contingent on the timely remittance by State's DMV. AQMD assumes no responsibility for the collection and remittance of motor vehicle registration fees by DMV to AQMD in a timely manner. 4. AUDIT - Additionally, CONTRACTOR shall, at least once every two years, or within two years of the termination of the Contract if the term is less than two years, be subject to an audit by AQMD or its authorized representative to determine if the revenues received by CONTRACTOR were spent for the reduction of pollution from Motor Vehicles pursuant to the Clean Air Act of 1988. AQMD shall coordinate such audit through CONTRACTOR'S audit staff. If an amount is found to be inappropriately expended, AQMD may withhold revenue from CONTRACTOR in the amount equal to the amount which was inappropriately expended. Such withholding shall not be construed as AQMD'S sole remedy and shall not relieve CONTRACTOR of its obligation to perform under the terms of this Contract. Contract No, ML12050 9. INSURANCE A. CONTRACTOR shall furnish evidence to AQMD of workers' compensation insurance for each of its employees, in accordance with either California or other states' applicable statutory requirements prior to commencement of any work on this Contract. B. CONTRACTOR shall furnish evidence to AQMD of general liability insurance with a limit of at least $1,000,000 per occurrence, and $2,000,000 in a general aggregate prior to commencement of any work on this Contract. AQMD shall be named as an additional insured on any such liability policy, and thirty (30) days written notice prior to cancellation of any such insurance shall be given by CONTRACTOR to AQMD. C. CONTRACTOR shall furnish evidence to AQMD of automobile liability insurance with limits of at least $100,000 per person and $300,000 per accident for bodily injuries, and $50,000 in property damage, or $1,000,000 combined single limit for bodily injury or property damage, prior to commencement of any work on this Contract. AQMD shall be named as an additional insured on any such liability policy, and thirty (30) days written notice prior to cancellation of any such insurance shall be given by CONTRACTOR to AQMD. D. If CONTRACTOR fails to maintain the required insurance coverage set forth above, AQMD reserves the right either to purchase such additional insurance and to deduct the cost thereof from any payments owed to CONTRACTOR or terminate this Contract for breach. E. All insurance certificates should be mailed to: AQMD Risk Management, 21865 Copley Drive, Diamond Bar, CA 91765 -4178. The AQMD Contract Number must be included on the face of the certificate. F. CONTRACTOR must provide updates on the insurance coverage throughout the term of the Contract to ensure that there is no break in coverage during the period of contract performance. Failure to provide evidence of current coverage shall be grounds for termination for breach of Contract. 10. INDEMNIFICATION — CONTRACTOR agrees to hold harmless, defend and indemnify AQMD, its officers, employees, agents, representatives, and successors -in- interest against any and all loss, damage, costs, lawsuits, claims, demands, causes of action judgments, attorney's fees, or any other expenses arising from or related to any third party claim against AQMD, its officers, employees, agents, representatives, or successors in interest that arise or result in whole or in part, from any actual or alleged act or omission of CONTRACTOR, its employees, subcontractors, agents or representatives in the performance of this Contract. 11. PAYMENT A. AQMD shall pay CONTRACTOR a Firm Fixed Price of Four Hundred Sixty Three Thousand Six Hundred Fifty Dollars ($463,650) upon completion of the project on a reimbursement basis. Any funds not expended upon early contract termination or contract completion shall revert to the AB 2766 Discretionary Fund. Payment of charges shall be made by AQMD to CONTRACTOR within thirty (30) days after approval by AQMD of an itemized invoice prepared and furnished by CONTRACTOR. B. An invoice submitted to AQMD for payment must be prepared in duplicate, on company letterhead, and list AQMD'S contract number, period covered by invoice, and CONTRACTOR'S social security number or Employer Identification Number and submitted to: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 -4178 Attn: Cynthia Ravenstein, MSRC Contract Administrator 3 Contract No. ML12050 prominent location. MSRC shall not be responsible for damage to paint or other vehicle surfaces arising from application or removal of decals. In addition, all promotional materials related to the project, including, but not limited to, press kits, brochures and signs shall include the MSRC logo. Press releases shall acknowledge MSRC financial support for the project. 14. NOTICES -.Any notices from either party to the other shall be given in writing to the attention of the persons listed below or to other such addresses or addressees as may hereafter be designated in writing for notices by either party to the other. A notice shall be deemed received when delivered or three days after deposit in the U.S. Mail, postage prepaid, whichever is earlier. AQMD: South Coast Air Quality Management District 21865 Copley Drive Diamond Bar, CA 91765 -4178 Attn: Cynthia Ravenstein, MSRC Contract Administrator CONTRACTOR: City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, California 91706 Attn: Edward Torres 15. EMPLOYEES OF CONTRACTOR A. CONTRACTOR warrants that it will employ no subcontractor without written approval from AQMD. CONTRACTOR shall be responsible for the cost of regular pay to its employees, as well as cost of vacation, vacation replacements, sick leave, severance pay and pay for legal holidays. B. CONTRACTOR shall also pay all federal and state payroll taxes for its employees and shall maintain workers' compensation and liability insurance for each of its employees. C. CONTRACTOR, its officers, employees, agents, or representatives shall in no sense be considered employees or agents of AQMD, nor shall CONTRACTOR, its officers, employees, agents, or representatives be entitled to or eligible to participate in any benefits, privileges, or plans, given or extended by AQMD to its employees. D. CONTRACTOR warrants that it has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Contract. CONTRACTOR further represents that in performance of this Contract, no person having any such interest shall be employed by CONTRACTOR or any subcontractor. 16. NON- DISCRIMINATION - In the performance of this Contract, CONTRACTOR shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et sea.), the Federal Civil Rights Act of 1964 (P.L. 88 -352) and all amendments thereto, Executive Order No. 11246 (30 Federal Register 12319), and all administrative rules and regulations issued pursuant to said Acts and Order. CONTRACTOR shall likewise require each subcontractor to comply with this clause and shall include in each such subcontract language similar to this clause. Contract No. ML12050 24. HEADINGS - Headings on the clauses of this Contract are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this Contract. 25. DUPLICATE EXECUTION - This Contract is executed in duplicate. Each signed copy shall have the force and effect of an original. 26. GOVERNING LAW - This Contract shall be construed and interpreted and the legal relations created thereby shall be determined in accordance with the laws of the State of California. Venue for resolution of any dispute shall be Los Angeles County, California. 27. PRECONTRACT COSTS - Any costs incurred by CONTRACTOR prior to CONTRACTOR receipt of a fully executed Contract shall be incurred solely at the risk of the CONTRACTOR. In the event that a formal Contract is not executed, neither the MSRC nor the AQMD shall be liable for any amounts expended in anticipation of a formal Contract. If a formal Contract does result, precontract cost expenditures authorized by the Contract will be reimbursed in accordance with the cost schedule and payment provision of the Contract. 28. PREVAILING WAGES — CONTRACTOR is alerted to the prevailing wage requirements of California Labor Code section 1770 et seq. Copies of the prevailing rate of per diem wages are on file at the AQMD's headquarters, of which shall be made available to any interested party on request. Notwithstanding the preceding sentence, CONTRACTOR shall be responsible for determining the applicability of the provisions of California Labor Code and complying with the same, including, without limitation, obtaining from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work, making the same available to any interested party upon request, paying any applicable prevailing rates, posting copies thereof at the job site and flowing all applicable prevailing wage rate requirements to its subcontractors. CONTRACTOR shall indemnify, defend and hold harmless the South Coast Air Quality Management District against any and all claims, demands, damages, defense costs or liabilities based on failure to adhere to the above referenced statutes. 29. CHANGE TERMS - Changes to any part of this Contract must be requested in writing by CONTRACTOR, submitted to AQMD and approved by MSRC in accordance with MSRC policies and procedures. CONTRACTOR must make such request a minimum of 90 days prior to desired effective date of change. All modifications to this Contract shall be in writing and signed by both parties. 30. ENTIRE CONTRACT - This Contract represents the entire agreement between the parties hereto related to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any kind except as expressly set forth herein. No waiver, alteration, or modification of any of the provisions herein shall be binding on any party unless in writing and signed by the party against whom enforcement of such waiver, alteration, or modification is sought. The Statement of Work - Attachment 1, The Payment Schedule - Attachment 2, and Supporting Documentation - Attachment 3, are incorporated by reference herein and made a part hereof. 31. AUTHORITY - The signator hereto represents and warrants that he or she is authorized and empowered and has the legal capacity to execute this Contract and to legally bind CONTRACTOR both in an operational and Attachment 1 Statement of Work City of Baldwin Park Hereinafter Referred to as CONTRACTOR Contract Number ML12050 Project Description CONTRACTOR will install electric vehicle (EV) charging infrastructure as specified below. Statement of Work EV Chareine CONTRACTOR shall install 24 EV charging stations at the Baldwin Park Metrol-ink /Civic Center Transit Center located at 3821 Bogart Avenue, Baldwin Park, California. All stations shall be publicly accessible and meet current Society of Automotive Engineers J1772 standards. CONTRACTOR shall be reimbursed for charging station installations according to the costs stated in Attachment 2 — Payment Schedule. Disclaimer of Warranty The purchase /lease of funded vehicles /equipment is the CONTRACTOR's decision. The AQMD does not make any express or implied warranty of merchantability, fitness for a particular purpose or otherwise, quality or usefulness of the technology or product. Without limiting the foregoing, the AQMD will not be financially responsible, or otherwise liable, for the installation or performance of the vehicle /equipment. Promotion CONTRACTOR shall prepare and submit a proposed Public Outreach Plan to promote the MSRC's support of the EV charging project. Acceptable outreach may include, but is not limited to, notices in CONTRACTOR mailings to residents, newspaper notices, flyers, and information items at CONTRACTOR Board meetings and community events. The Public Outreach Plan shall automatically be deemed approved 30 days following receipt by AQMD staff, unless AQMD staff notify CONTRACTOR in writing of a Public Outreach Plan deficiency. CONTRACTOR shall implement the approved Public Outreach Plan in accordance with the Project Schedule below. Project Schedule (based on date of Contract execution) Task Completion Submit Public Outreach Plan Month 4 Install charging stations Month 7 Implement Public Outreach Plan Month 9 Quarterly reports Month 4 Final Report Month 10 Hardware: EV charging equipment as listed above. Attachment 2 Payment Schedule City of Baldwin Park Hereinafter Referred to as CONTRACTOR Contract Number ML12050 Cost Breakdown Reimbursement for stations will be made: • only for site design, site preparation construction, equipment purchase, and installation costs; and • only after verification of completion of stations . At a minimum, acceptable verification shall consist of: • Representative photos of completed stations; • a report signed by a responsible official certifying that the stations have been completed as described in Attachments 1; and • invoice(s) from subcontractor(s) performing the installations, if any. If, at the completion of the Project, the expenditures are less than the Total Cost amount above, the actual amount of AB 2766 Discretionary Funds reimbursed to CONTRACTOR shall be adjusted on a prorated basis, so that the amount reimbursed to CONTRACTOR shall not exceed the actual amount of AB 2766 Subvention Funds plus other funds applied. Maximum AB2766 CONTRACTOR Purchase Discretionary AB2766 Other Funds Category Funds payable Subvention Funds Applied Total Cost under this Contract Applied EV Charging $463,650 $463,650 $0 $827,300 Stations Reimbursement for stations will be made: • only for site design, site preparation construction, equipment purchase, and installation costs; and • only after verification of completion of stations . At a minimum, acceptable verification shall consist of: • Representative photos of completed stations; • a report signed by a responsible official certifying that the stations have been completed as described in Attachments 1; and • invoice(s) from subcontractor(s) performing the installations, if any. If, at the completion of the Project, the expenditures are less than the Total Cost amount above, the actual amount of AB 2766 Discretionary Funds reimbursed to CONTRACTOR shall be adjusted on a prorated basis, so that the amount reimbursed to CONTRACTOR shall not exceed the actual amount of AB 2766 Subvention Funds plus other funds applied. INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) WORKERS' COMPENSATION PROGRAM COVERAGE DECLARATION MEMORANDUM # ICRMA2012 -IWC 1. COVERED MEMBER: Independent Cities Risk Management Authority, et al., as per Endorsement No 1100 Town & Country Road, Suite 1550 Orange, CA 92868 2. MEMORANDUM PERIOD: From 07/01/12 to 07/01/13 12:01 a.m. Pacific Standard Time 3. LIMITS OF LIABILITY: Workers' Compensation Coverage $5,000,000 any one loss Employer's Liability Coverage $5,000,000 any one loss FORMS AND ENDORSEMENTS: Form ICRMA2012 -1 WC, Endorsement No. 1, Endorsement No, 2 FORMING PART OF THE MEMORANDUM AT INCEPTION ON BEHALF OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY Authorized ature INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY MEMORANDUM OF LIABILITY COVERAGE DECLARATIONS MEMORANDUM NO. ICRMA 2012- ICAPLI022 MEMBER: MEMORANDUM PERIOD: LIMIT OF COVERAGE: City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 From 7 -1 -2012 to 7 -1 -2013 12:01 A.M. Pacific Time Public Officials' Errors and Omissions Liability Aggregate Limit* $30,000,000 Public Officials' Errors and Omissions Liability Each Occurrence Limit * $30,000,000 Wrongful Employment Practices Liability Aggregate Limit* $30,000,000 Wrongful Employment Practices Liability Each Occurrence Limit * $30,000,000 Other Liability Each Occurrence Limit * $30,000,000 * The RETAINED LIMIT is included within the Limit of Coverage. RETAINED LIMIT: $300,000 each Occurrence ENDORSEMENTS FORMING PART OF THE MEMORANDUM AT INCEPTION: None ON BEHALF OF THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY AUTI ORIZED REP SENTATIVE ICRMA — Memorandum of Liability Coverage Page 2 of 23 July 1, 2012 — July 1, 2013 o o� o� o� 002715 TRAVELERS, One Tower Square, Hartford, Connecticut 06183 TRAVELERS CORP. TEL: 1 -800- 328 -2189 COMMERCIAL INLAND MARINE COMMON POLICY DECLARATIONS ISSUE DATE: 07/24/12 POLICY NUMBER: QT- 660- 7A065881- TIL -12 INSURING COMPANY: TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA NAMED INSURED AND MAILING ADDRESS: INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY - ICRMA (AS PER IL T8 00) 1100 W. TOWN AND COUNTY ROAD SUITE 1550 ORANGE. CA 92868 2. POLICY PERIOD: From 07/01/12 to 07/01/13 12:01 A.M. Standard Time at your mailing address. 3. LOCATIONS Premises Loc. No. Bldg. No. Occupancy Address ON FILE WITH COMPANY 4. COVERAGE PARTS FORMING PART OF THIS POLICY AND INSURING COMPANIES: COMMERCIAL INLAND MARINE COV PART DECLARATIONS CM TO 01 07 86 TIL 5. NUMBERS OF FORMS AND ENDORSEMENTS FORMING A PART OF THIS POLICY: SEE IL T8 01 10 93 6. SUPPLEMENTAL POLICIES: Each of the following is a separate policy containing its complete provisions: Policy Policy No. Insuring Company 7. PREMIUM SUMMARY: Provisional Premium $ 256,750 Due at Inception $ 256,750 Due at Each $ NAME AND ADDRESS OF AGENT OR BROKER: AJ GALLAGHER SAN FRAN (HE755) PO BOX 7443 SAN FRANCISCO, CA 941207443 IL TO 02 if 89(REV. 09 -07) PAGE 1 OF 1 OFFICE: WALNUT CREEK COUNTERSIGNED BY: Authorized Representative DATE: CITY OF BALDWIN PARK P -A • R • K TO: Honorable Mayor and Members of the City FROM: Vijay Singhal, Chief Executive Officer \ Rose Tam. Assistant Accounting Manager I DATE: April 17, 2013 SUBJECT: Treasurer's Report: February 2013 PURPOSE CITY COUNCIL AGENDA STAAftkAORT ITEM NO. The purpose of this report is to provide the Treasurer's Report for February 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The CDC was eliminated effective February 1, 2012 and the City is now the Successor Agency; a new bank account is used in order to track its transactions separately. Any amounts reflected for the CDC are amounts set aside for outstanding checks that had not cleared as of the elimination date. The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Report: February 2013 Page 2 FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. ATTACHMENT February 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2013 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 28,709,242.55 28,709,242.55 28,709,242.55 Agency Investment Fund Varies 37,851.31 37,851.31 City 0.29% Varies Housing Authority 0.29% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successc Varies Varies Varies 28,709,242.55 28,709,242.55 28,709,242.55 28,709,242.55 Varies 37,851.31 37,851.31 37,851.31 37,851.31 28,747,093.86 28,747,093.86 28,747,093.86 28,747,093.86 Varies 2,049,440.54 2,049,440.54 2,049,440.54 2,049,440.54 Varies 3,166,236.56 3,166,236.56 3,166,236.56 3,166,236.56 $ 33,962,770.96 $ 33,962,770.96 5,215,677.10 $ 33,962,770.96 Total Investments $ 33,962,770.96 Cash City Checking 1,189,931.96 City Miscellaneous Cash 215,536.23 Comm. Develop. Comm. 0.00 Successor Agency 974,243.50 Housing Authority 286,963.53 Financing Authority 0000 Total Cash 2,666,675.22 Total Cash and Investments $ 36,629,446.18 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2013 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Assistant Accounting Manager IR11 BALDWIN CITY OF A, R • K JIN PARK CITY COUNCIL AGENDA APR 17 ITEM NO. _7 STAFF REPOP TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation and Community Services DATE: April 17, 2013 SUBJECT: REJECT ALL BIDS FOR THE BARNES PARK IMPROVEMENTS PURPOSE The purpose of this report is to request City Council to reject all bids for the Barnes Park Improvements. BACKGROUND At their November 7, 2012 meting, the City Council authorized staff to publish and request proposals from consulting professionals for the Barnes Park Improvements. At their December 5, 2012 meeting, the City Council awarded a contract for consulting services to Hirsch & Associates, Inc. (HAI) for the design of the Barnes Park Improvements. At their February 6, 2013 meeting, the City Council authorized staff to publish a Notice Inviting Bids for the construction of the Barnes Park Improvements. Staff advertised the project by publishing in accordance with the provisions of the Government Code. Barnes Park is the main recreational facility for the southwest corner of the City. Staff believes there is an opportunity to create an updated outdoor family recreational area with new ADA compliant rubberized surfacing in the playground equipment area, expanded water features, and environmentally friendly water recycling system. HAI has created a design that incorporates a recalculating water system like the one currently installed at Morgan Park with an expanded splash pad area with additional water play features. This type of system provides both environmental and fiscal benefits. Spray pool water will be captured, treated, and reused and allow for less water to be "wasted." This enhanced system will lead to substantial water use reduction and decreases the impact to the local water table. The design also includes the installation of a multicolored resilient rubber surfacing at both play areas. In addition, the improvements of Barnes Park will make the playground area accessible to a larger segment of the community by providing ADA compliant surfacing through out the entire playground area. One of HAI's first tasks to design the project was to obtain a topographic survey of the entire project area. This type of Reject All Bids for the Barnes Park Improvements Page 2 of 3 April 17, 2013 survey provides HAI existing elevations and slopes of the site to ensure the new design components meet ADA code requirements. The design also includes a bid alternate for a larger picnic shelter to create additional space for families to assemble and spend quality time. The upgraded picnic shelter will be similar to the one currently installed at Hilda L. Solis Park. The City prides itself in creating quality facilities, providing high quality recreational services, and providing award winning programs and services. Funding currently available for this project is $433,177, which includes $250,000 of CDBG funds, $108,247 Transportation Development Act (TDA) Article 3 funds, $7,000 from the State of California Natural Resources Agency (CalRecycle) grant, $75,000 from the Upper San Gabriel Valley Municipal Water District, and $25,000 from the San Gabriel Valley Water Company. DISCUSSION On March 12, 2013, nine (9) bids were received, opened, and declared publicly. A summary of the bids received is included as Attachment 1. The lowest base bid received is Micon Construction, Inc. for the amount of $509,942 with a bid alternate at $109,867. The Engineer's estimate was $422,500 consequently creating a shortfall of $87,442. The tables below summarizes the funding available and the shortfall between funding and potential construction costs: Funding Source Amount CDBG $217,930 TDA Article 3 $108,247 Upper San Gabriel Valley Municipal Water District $75,000 San Gabriel Valley Water Company $25,000 CalRecycle Grant $7,000 Total Available Funds $433,177 Construction-Coot-_ Amount Lowest Responsible Bid $509,942 Construction Contingency (10 %) $50,994 Total $560,936 Shortfall $127,759 Utilizing the lowest responsible bid, 10% construction contingency, and based on the allocated funding available for the project; the City would need an additional $127,759 to move forward this fiscal year. Reject All Bids for the Barnes Park Improvements Page 3 of 3 April 17, 2013 Staff has explored additional funding sources through a grant in the amount of $300,000 from the Los Angeles County Regional and Open Space District to reduce the current shortfall. Since these funds have not been confirmed the bids can't be accepted at this time. Its anticipated staff will receive notification within the next few months. In addition to reducing the shortfall, the grant will expand to the already proposed improvements with a fitness zone, shade structure, and the bid alternate of larger picnic shelter. The City received notification that its application submitted through the State of California, Land and Water Conservation Funds Program was a finalist for a grant in the amount of $60,500 which includes a fitness zone, shade structure and walking trail markers. Grant notifications will be received late spring. If awarded any of these grants can be combined with the proposed improvements, consequently saving staff time to manage the project. Therefore, staff recommends rejecting all bids received and not awarding a contract at this time. If additional funding is awarded, staff will bring to City Council for approval to publish a Notice Inviting Bids for the construction of Barnes Park Improvements. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this action RECOMMENDATION Staff recommends that the City Council: Reject all bids for the Barnes Park Improvements. Attachment: Attachment 1 - Bid Summary Attachment 1 BID SUMMARY BARNES PARK IMPROVEMENTS No. Contractor Base Bid Additive Alternate Total Bid 1 Micon Construction, Inc. $509,942.00 $109,867.00 $619,809.00 2 Nature Tech Landscaping, Inc. $549,988.00 $168,980.00 $718,968.00 3 Vido Samarzich, Inc. $607,183.50 $118,500.00 $725,683.50 4 California Building $611,800.00 $139,360.00 $751,160.00 5 Western Group, Inc. $618,000.00 $112,000.00 $730,000.00 6 Kasa Construction $655,747.25 $168,600.00 $824,347.25 7 Fleming Environmental, Inc. $704,690.00 $150,950.00 $855,640.00 8 G2K Construction, Inc. $745,730.00 $162,800.00 $908,530.00 9 Sunrise Landscape Co., Inc. $783,782.35 $146,912.13 $930,694.48 P•A�R - K TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public DATE: April 17, 2013 CITY COUNCIL AGENDA APR 1 7 ITEM NO. b I:�r ►�y:��l•�:tr 11 SUBJECT: AUTHORIZE THE INSTALLATION OF SOLAR PANELS AT THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT PURPOSE This report requests City Council authorize the installation of solar panels at the City of Baldwin Park Transit Center Project for a cost of $600,000. BACKGROUND AND DISCUSSION On March 7, 2012, the City Council awarded a construction contract to PCL Construction Services Inc. in the amount_of ?$8;631,300 for the construction of the City of Baldwin Park Transit Center Project. There were several additive alternate bid items in the construction documents including an item for electric vehicle charging stations and an item for solar panels. These additive alternate bid items were items that the City did not have funding for at the time of the award of contract. The bid price for the electric vehicle charging stations was $26,900 and the City Council Authorized the installation of the charging stations on July 18, 2012. Staff has continued to seek additional sources of funding for the remaining additive alternate items, and was recently notified by the MSRC that the City has been awarded funds for the electric vehicle charging stations and solar panels. In March 2013, the MSRC approved a funding contract that was ratified by the City Council on April 3, 2013. The MSRC awarded Baldwin Park a $ 463,650 grant to be matched by the City with $ 463,500 in AB 2766 (AQMD) funds for a total funded amount of $927,300 to be used for the electric vehicle charging stations and solar panels. The 50 kilowatt solar panel system should in an average year generate over 91,000 kilowatt -hours of electricity with a value of over $13,500. The solar panels will be installed on the top floor of the parking structure and serve a dual purpose of providing shade while generating electricity. On March 6, 2013, the City Council, in anticipation of the MSRC grant, approved the extension of concrete roof columns and steel imbeds necessary for the future installation of the solar panel array at a cost of $48,410. Transit Center — Authorize Contract Change Order Page 2 of 4 April 17, 2013 The additional funding for the electric vehicle charging stations and the solar panels did not become available until the majority of the project had been finished with an anticipated completion date of May 7, 2013. Upon securing the funding staff approached PCL, the contractor for the Transit Center Project to discuss the installation of the solar panels. PCL had originally bid $574,000 to install the solar panels. Generally, additive alternate bid items are authorized at or soon after the award of contract. However, since the project is nearing completion PCL was willing to install the Solar panels, but indicated that they cannot do it for the original price of $574,000. PCL indicated that since the installation of the solar panels is being authorized at the end of the project instead of at the award of contract or during the construction stages, and since this requires a remobilization of subcontractors and a several additional months of supervision, bonding, insurance and overhead it would need to be re- priced. The typical markup for additional work of this type is 15 to 20% and PCL submitted a revised price of $609,681. Staff negotiated the price for the installation of solar panels down to $600,000. When added to the previously approved $48,410 the total cost of the solar panels would be $648,410 which is only a 13% markup over the original price at bid. While the city has the option to rebid the solar panel component of the project, PCL was the lowest bidder for the project and there is no guarantee that the city will receive a lower bid. Even if the bid comes in lower there are other concerns, which included resources required to re -bid and re award, delay in completion of the project, issues concerning quality, warranty, design? Staff therefore believes that granting the change order to PCL is a better option. In addition, staff has also negotiated with the Contractor to abandon all delay claims upon authorization to install solar panels. During the course of construction the Contractor suffered a significant delay. The Contractor submitted a $34,509 claim for the delay caused by the relocation of a natural gas pipeline crossing the project site, which was not shown on the plans. The Contractor also submitted a $196,001 claim for the delay caused by SCRRA permit processing to allow for work over and adjacent to the rail corridor. City Staff rejected the $196,001 delay claim because there is no demonstrated impact on the timely completion of project. However, the City, as the project owner, has a financial responsibility for the actual delay caused by the gas pipeline relocation. The cost of the solar panels will be fully paid from the grant. In addition the grant including the City match from AQMD funds will also cover the cost of the electric charging stations and associated infrastructure (already completed). Staff therefore recommends granting a change order for installation of the solar panels to PCL for a not to exceed price of $600,000. Transit Center — Authorize Contract Change Order April 17, 2013 A summary of project costs to date is included in the following table. Page 3 of 4 PROJECT COSTS AMOUNT AMOUNT ENGINEERING/ PROJECT MANAGEMENT FTA $ 1,910,872 Design $ 717,600 Project / Program Management $ 910,500 Verizon Land used Pro C $ 610,100 MTA Funds Management to be authorized $ 83,407 Other (Survey, Misc $ 44,800 SUBTOTAL ENGINEERING $ 2,366,407 CONSTRUCTION PHASE (PCL Contract $ 300,000 AB 2766 funds AQMD Construction Contract $ 8,631,300 Deductive Alternate #8 Lower Level (approved 3/7/2012 $ 691,000 Deductive Alternates # 4,57,11 & 12 (approved 7/18/2012 $ 198,200 Deductive Alternate #1 Aluminum Fins (approved 10/3/2012 $ 275,000 Deductive Alternate #13 Canopies (approved 10/3/2012 $ 51,267 SUBTOTAL CONSTRUCTION $ 9,846,767 CHANGE ORDERS PROCESSED $ 458,446 PROPOSED INSTALLATION OF SOLAR PANELS $ 600,000 CONTINGENCY BALANCE REMAINING $ 322,548 TOTAL PROJECT COST $13,594,168 The table below shows a summary of available funding sources to cover the project costs. FUND SOURCE AMOUNT Grants FTA $ 1,910,872 MTA - PC 10% $ 4,187,000 MTA CMAQ $ 905,000 MTA Parking Management $ 186,000 MSRC Match ML12050 $ 463,650 SUBTOTAL GRANTS $ 7,652,522 Ci Funds Prop C (City Match) —used $610,100 for Land $ 3,208,096 Gas Tax (City Match $ 1,200,000 Measure R (City Match $ 425,428 Asset Forfeiture $ 300,000 AB 2766 funds AQMD $ 608,122 Public Arts Funds $ 200,000 SUBTOTAL CITY FUNDS $ 5,941,646 TOTAL FUNDING SOURCES $13,594,168 Transit Center — Authorize Contract Change Order Page 4 of 4 April 17, 2013 There are currently $80,000 in outstanding change orders pertaining to additional Fire Department equipment room requirements, the extension of the separation wall, and an extension in the project management contract which are being negotiated by staff, and which will be brought to the City Council for action at a future date. In addition, staff is seeking prices for the installation of a video surveillance system, speed humps, and parking demand management system. The remaining contingency balance of $322,548 will be used to pay for these items. FISCAL IMPACT The costs of this change order are being paid from MSRC grant and City's matching AQMD funds, which cannot be used for the General Fund. There is no fiscal impact on the General Fund. RECOMMENDATION Staff recommends that the City Council: Approve a contract change order with PCL Construction Services Inc. at a cost of $600,000 for the installation of solar panels. ATTACHMENT Change Order Request DELTERRA BALDWiN CHANGE ORDER REQUEST (COR) PARK Contractor: PCL Construction Services, Inc. COR Number: 056.3 FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 2- Apr -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Provide materials, equipment and labor to install Additive Alternate #1 - Photovoltaic Array. Credits for embeds (executed in CRX -042) and column extensions (executed with CRX -047) are included. General Conditions and overhead for the supervision and administration of Additive Alternate #1 after 5/7/2013. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bonds/Insuranoe for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal 5% Profit of subcontractor total cost. Total Grand Total $ 600,000 GC Extra Sub /Self - perform Extra CREDTr Enter Negatl Numbers $ 69,117 $ $ 1,458 $ $ 70,575 $ $ 3,529 $ 74,104 $ 574,400 i nis proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration ofthis activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will he done to determined if this proposal will change the contract milestone(s). Kevin Doetzl PCL Construction Services, Inc. 4V wtl�qely Signature 2- Apr -13 Date Del Terra Signature Date City of Baldwin Park Signature Date III/ qif BALDWIN P-A�R•K TO: FROM: DATE: SUBJECT: PURPOSE CITY OF BALDWIN PARK CITY COUNCIL AGENDA APR 17 ITEM NO. STAFF REPORT CONSENT CALENDAR Honorable Mayor and Members of the City Council Marc Castagnola, AICP, Community Development April 17 2013 Consultant Services Agreement: General Plan Element Update — Health and Sustainability Element Related Consultant Services . This report requests City Council approval of a Professional Services Contract Agreement with Moore, lacofano, and Goltsman, Inc, to prepare a " Sustainable Community Element for the General Plan. BACKGROUND /DISCUSSION In 2012, the City applied for a grant from the State of California Department of Conservation to prepare a Sustainable Community Element to be included as part of the City's General Plan. The City was awarded the grant in the overall amount of $376,292.00, including $141,213 for the administration of the grant. In general, projects awarded grant money are to complete their respective projects within 24 months. Grant Management and Administration When the City applied for the grant it was always the intention that a consulting team would be hired to provide grant management and administration services as an extension of City staff due to the significant staff reduction in Community Development. As a result, the City Council approved a Professional Services Agreement with Evan Brooks Associates to provide grant administration and management services on March 6, 2013 in the amount of $125,000. Sustainable Community Element —RFP Review The RFP to prepare a Sustainable Community Element, approved by the City Council on January 16, 2013, was forwarded to several consulting firms and posted on the City's website. Four (4) firms responded affirmatively by the due date of February 4, 2013; The Planning Center, Raimi & Associates, Moore, lacofano, & Goltsman, Inc. (MIG), and Rincon Consultants, Inc. submitted responses to the circulated request for proposals. Since the City contracted with Evan Brooks Associates (EBA), to provide Consultant Services Agreement Sustainable Community Element April 17, 2013 Paoe 2 grant management and administration services, they reviewed the four (4) proposals in addition to staff. Each of the responses to the RFP were scored according to the following criteria: (1) experience with similar projects, (2) senior staff experience, (3) responsiveness to the RFP, (4) creative approach, (5) schedule, (6) familiarity with Baldwin Park, and (7) cost. TABLE #1 COMPARISON OF CONSULTANTS CONSULTING FIRM SCORE COST SCHEDULE NOTES Extremely familiar with MIG, Inc. 84 $234,905 16 Months Baldwin Park. High level of general plan experience. Completed several Raimi & 82 $345,239 18 Months health & sustainability Associates elements for other communities. The Planning 78 $216,050 13 Months Senior staff experience Center is lacking. Rincon 1:6�$�37883618 Months Little knowledge of Consultants, Inc Baldwin Park. Therefore, following a thorough review and ranking of the responses to the RPF, it is staff's recommendation that the contract be awarded to Moore, lacofano, Goltsman, Inc (MIG) to prepare an update to the City's general plan in the form of a Sustainable Community Element. FINANCIAL IMPACT There will be no financial impact to the General Fund as this project is entirely funded by a grant the City received from the State of California Department of Conservation. Furthermore, the City will retain about 5% of the total grant award, approximately $16,387, for contingency costs. RECOMMENDATION Staff recommends that the City Council approve the Consultant Services Agreement with Moore, lacofano, Goltsman, Inc. (MIG) to prepare an amendment to the City's General Plan in the form of a Sustainable Community Element consistent with the Scope of Services, Schedule, and Cost shown as Exhibits A, B, & C to the Consultant Agreement Consultant Services Agreement Sustainable Community Element April 17, 2013 Paqe 3 ATTACHMENTS: - Exhibit "A" -- Proposal from Moore, lacofano, & Goltsman, Inc. (MIG) - Exhibit "B" -- Proposal from Raimi & Associates - Exhibit "C" -- Proposal from Rincon Consultants, Inc. - Exhibit "D" — Proposal from The Planning Center - Exhibit "E" -- Contract Agreement PREPARED BY: Amy L. Harbin, AICP, City Planrle4 EXHIBIT "A" PROPOSAL FROM MOORE, IACOFANO, & GOLTZMAN 1L V4 Fe-v f- ./2� \� � / 4, `) � \\ � � w 2 © \� CITY OF BALD W N :PARK h & susta-inability » » « e ° #i G ~.�� - • -2 ® -- © \� CITY OF BALD W N :PARK h & susta-inability » » « e ° #i G P - A - R•K Proposal City of Baldwin Park Health and Sustainability Element , INNr= Prepared for: City of Baldwin Park 14403 E. Pacific Avenue, 2nd Floor Baldwin Park, CA 91706 Prepared by: MIG I Hogle- Ireland 169 N. Marengo Avenue Pasadena, CA 91101 Hogle- Ireland In Association with: February 4, 2013 Table of Contents Section 1 - Cover Letter Hcgle- Ireland Section2 - Scope of Work .......................................................................................................... ............................... 1 Task 1 - Management / Coordination ....................................................................................... ............................... 3 Task2 - Scope Refinement .................................................................................................... ............................... 3 Task 3 - Background Research and Summary Report .......................................................... ............................... 4 Task4 - Engaging the Community ......................................................................................... ............................... 4 Task 5 - Draft Health and Sustainability Element ................................................................... ............................... 6 Task 6 - Public Hearings and Adoption .................................................................................. ............................... 7 Task7 - CEQA Documentation .............................................................................................. ............................... 8 Task 8 - Grant Administration - OPTIONAL ........................................................................... ............................... 8 Section3 - Schedule ................................................................................................................... ............................... 9 Section4 - Cost Proposal ......................................................................................................... ............................... 11 Section5 - Project Personnel... ................... ........................................................................................................... 15 Section6 - Similar Projects ....................................................................................................... ............................... 17 Section7 - References ............................................................................................................. ............................... 23 Appendix: Qualifications and Resumes Baldwin Park Health and Sustainability Element 1 Q� 0� This page intentionally left blank. ^° February 4 2013 AWMIM Hog|*-kq|and Cover Letter Baldwin Park Health and Sustai bility Element ' � February 4, 2013 Ho le- Ireland February 4, 2013 ©;Gf Hog 169 N. Marengo Avenue Pasadena, CA 91101 Amy L. Harbin, AICP City Planner Ph: (626) 744 -9872 City of Baldwin Park Fax: (626) 744 -9873 14403 E. Pacific Avenue www.migcom.com Baldwin Park, CA 91706 Subject: Health and Sustainable Community Element for the General Plan CALIFORNIA Dear Ms. Harbin: BER.KELE( caws. MIG I Hogle- Ireland —in partnership with Zinner Consultants, Fuscoe Engineering, Rn ERSIDL, FULLERTON and Evans Brookes Associates— is pleased to present this proposal to work with PASADENA s SAN DIEGO the City of Baldwin Park to create the foundation for a healthier community. The City has been awarded a grant from the Strategic Growth Council to prepare a OREGON Healthy and Sustainability Element. This policy document will build upon current EUGENE & PORTLAND City programs focused on improving personal and environmental health conditions in Baldwin Park, and will set forth coordinated strategies and programs COLORADO that the City will pursue toward a healthier and more sustainable way of life for current and future residents. BOULDER We offer the City a team of dedicated and respected professionals who understand the direct link between the built environment and community health and wellness. A healthy community is one that promotes the physical, mental, and emotional health of its residents through thoughtful land use and mobility planning, urban design approaches, food options, recreation options, health care resources, and programs that engender good environmental stewardship. The focus of Baldwin Park's Health and Sustainability Element will help people make good decisions about their own physical health and the places they live, work, and meet. Health and sustainability issues are best addressed when approached as a grassroots movement. The vision and direction must come from those people who will directly benefit from the programs. Working in collaboration with urban designers, sustainability experts, and public health professionals from our team, Baldwin Park residents and business owners will find easy avenues to express how they look to achieve a Healthy and Sustainable Baldwin Park. Our work plan incorporates creative approaches that will allow for a high level of community engagement. This engagement will led by planners experienced in developing neighborhood improvement programs, promulgating successful sustainable development practices, and understanding the particular concerns and capabilities of diverse constituencies. Our goal is to craft measureable, actionable programs that have broad -based community support, and that leverage the resources the private sector can offer to achieve City objectives. PLANNING / GF >IGN 1 COIvI RUNIC 4,T,0 N­_, ! IJ ANAGEMENT , TE( -iNOLOGY Amy L. Harbin, AICP February 4, 2013 Page 2 The team will be led by Laura Stetson, who has directed numerous General Plans and other long -range planning documents. She knows Baldwin Park and understands its "DNA" well from her work on the City's General Plan, comprehensive zoning code revision, and two Housing Element updates. Working closely with Ms. Stetson will be Esmeralda Garcia, who will direct the community engagement component. Ms. Garcia, who is fluent in Spanish, was integrally involved in preparation of the City's Parks and Recreation Master Plan; she has unparalleled capabilities of drawing out a community's interests and objectives, and translating those to actions. The MIG I Hogle- Ireland team also includes the community health expertise of Jamillah Jordan, who has directed many community health and education initiatives, and Diane Sherman, our in- house sustainability planner. In addition, our team includes: • John Zinner of Zinner Consultants to provide sustainability expertise • Pat Fuscoe of Fuscoe Engineering to analyze infrastructure system and craft recommendations to "green" them • Hal Suetsugu of Evan Brooks Associates to serve as an extension of City staff for grant management In the Request for Proposals, the City outlines the very specific work plan, schedule, and budget already approved by the Strategic Growth Council. We are currently under contract to the City of Adelanto for the North Adelanto Sustainable Community program, funded by a Prop 84 grant, and understand the rigor to which the State will require this work program adhere. Thus, our proposal focuses on the distinguishing characteristics of our approach to community engagement and producing the Health and Sustainability Element, rather than repeat the details of the approved work program. If you have any questions as you read through our proposal, please call me at (626) 356 -4460 or Esmeralda Garcia at (626) 744 -9872. Regards, Laura Stetson, AICP Principal ` =its Y Scope of Work L0013 Ho le- Ireland Understanding the Project The City of Baldwin Park is seeking consultant assistance to prepare a Health and Sustainability Element for the General Plan. This effort will create an authoritative source and significant policy document for ongoing City Council decision - making regarding all community and environmental health initiatives. Through this program, the City will holistically examine and consolidate existing efforts. Also, the program will allow even more residents to become engaged in local programs targeted toward healthier living. With Kaiser Permanente as a major presence in the community and the growing success of Healthy Baldwin Park, forces are strong for the City to become a leader among Latino communities in taking actions to promote healthy people and healthy places. In addition, the new element will allow the City to achieve the mandates of AB 32 and SB 375. Baldwin Park encompasses 6.83 square miles and has easy access from Interstates 10 and 605 to destinations throughout the region. This location is attractive for businesses such as Kaiser Permanente and UPS, which serve a large geographic area, and major retailers like Wal -Mart and Home Depot. The freeway corridors are economic engines for Baldwin Park. Conversely, the commercial and business districts located in the heart of the City have not had the same success due partly to difficult accessibility. City residents are largely dependent on their cars to get to shops, schools, parks, work, and friends' homes. The General Plan Land Use and Circulation Elements set a broad framework for making Baldwin Park more pedestrian friendly, but the Health and Sustainability Element will allow the City to be much more definitive as to how it will accomplish goals to address the Economic, Environment, and Equity components of sustainability. Of the 75,390 residents living in the City, 80 percent identify themselves as Hispanic or Latino (according to the 2010 U.S. Census). The population is well distributed among all age groups, and more than half of the households in Baldwin Park include children under the age of 18. This age diversity means that City leaders and staff, in planning and providing recreation and human services programs that address community health, consistently must consider a diverse demographic. The City and residents of Baldwin Park have already put in place several actions to address community and environmental health, including adoption of a Complete Streets policy, removal of junk food from vending machines at community centers, neighborhood grassroots efforts to keep parks safe, involvement in Sustainable San Gabriel Valley (led by the San Gabriel Valley Council of Governments), Baldwin Park Go Green, Healthy Baldwin Park (which begat People on the Move), coordination with the Emerald Necklace initiative, and partnerships with Kaiser Permanente and the Baldwin Park Unified School District. Mayor Manny Luzano, who has worked extensively in the healthcare industry, has been a staunch advocate of health and sustainability programs. Thus, the City has a solid basis for launching even more inclusive and effective plans and actions. Sustainability and health are multidisciplinary topics that are addressed through the fields of planning, public health, architecture, engineering, recreation, business improvement, economics, and social justice. In addition to the City's current efforts described above to engage people and organization in these disciplines, we anticipate interacting with the following community groups and conducting outreach activities at: • The Boys and Girls Club • Lions' Club • Chamber of Commerce • Farmers' Market Baldwin Park Health and Sustainability Element • Housing Rights Center • Principals of local schools • Utility companies • Chamber of Commerce • Other local agencies and groups that may include recreation groups, homeowners associations, etc. All outreach will be conducted in English and Spanish, not just to reach persons who may be more comfortable conversing in Spanish but also to respect cultural ideas regarding health and environmental practices. The new element will be focused on action programs and measurable targets required to implement the policies. With the assistance of the community, City decision makers, and City staff, we will prioritize the actions to be implemented in the short, mid, and long terms. MIG I Hogle- Ireland's experience preparing community and strategic plans gives us a broad perspective on how simple ideas and creative partnerships can build more sustainable and healthier communities. This project will be most successful if the City has significant and imaginative collaboration with local schools, health care providers, People on the Move and similar groups, the business community, recreation groups, homeowner associations, and other key health- oriented and environmental organizations within the community. MIG I Hogle- Ireland believes that community engagement is critical to all planning programs, and our practice is to integrate meaningful public input into all processes. We passionately believe that those who live and work in a city are the true experts. For the Baldwin Park Health and Sustainability Element, our role will be to draw out their ideas and vision, and to reflect community goals in a practical and ready -to- implement element, with measurable milestones and outcomes. Our approach to community engagement is based on the following principles: • Ask the right questions • Create interactive activities to gather the best possible community input • Provide solid data and facts • Look for creative, proven solutions that have community support • Present acceptable choices, alternatives, and recommendations The staff of MIG I Hogle- Ireland is very familiar with Baldwin Park, having prepared the Master Parks and Recreation Plan, current Housing Element, most recent General Plan, comprehensive Zoning Code update, and several CEQA documents for the City. We are currently working with the Recreation Department to develop a work program to improve Walnut Creek Nature Park. We will complete a practical work plan tailored to the City's goals and needs, and our commitment is to adhere to the work plan established in the Proposition 84 grant award. Thus, the Work Program described in this section focuses on the detailed public engagement program we propose since public outreach will be the foundation for the planning effort. Our goal is to help Baldwin Park continue on its path toward becoming a more sustainable and healthy community so that residents and the environment can thrive. We believe that sustainable and healthy communities address both physical and mental health, including: • A clean, safe, and healthy physical environment • Peace, equity, and social justice • Adequate access to water, shelter, healthy food, and recreation • Adequate access to health care services • Opportunity for learning and skill development • Strong, mutually supportive relationships and networks 2 February 4, 2013 Hogle-keiand Scope of Work • Work places that are supportive of individuals and family well being • The broad participation of residents in decision - making • Programs for people to be good environmental stewards • A strong local cultural and spiritual heritage • A diverse and vital economy • Sound and environmentally considerate infrastructure • Protection of the natural environment • The responsible use of resources to ensure long -term sustainability The list of potential topics for the Health and Sustainability Element is extensive. The list above builds on the program objectives outlined on page 2 of the grant application. City staff, the Health and Sustainability Advisory Committee (Advisory Committee), and the public will help direct and narrow the focus to those topics most important and relevant for the City of Baldwin Park. We note that the deadline for preparing the Health and Sustainability Element is May 2013. Also, we understand that City staffing resources may be strained given recent staffing reductions. To these ends, we plan to dedicate substantial staff resources —and highly experienced professionals —to accomplish the work within 16 months. Also, we have included the option (see Task 8) of providing grant management services from Evan Brooks Associates. The schedule diagram page 11 illustrates the overall work program and in particular, how community outreach activities will be integrated into each component (as the following task descriptions are not necessarily sequential). Task 1 - Management/Coordination On -going communication between the City and our team will be critical to keeping the project focused and on schedule. In our budget, we have allocated a substantial number of hours for coordination with City staff and the internal team. Laura Stetson, the project manager /principal -in- charge, will conduct regularly scheduled conference calls and meetings with City staff to discuss progress and strategies. Esmeralda Garcia, who is leading the public outreach, will be involved in many of these meetings. This task also includes preparing detailed status reports for compliance with grant requirements. Task 2 - Scope Refinement Kick -Off Meeting: Issues Identification We will conduct a kick -off meeting with the project team to ensure the entire team understands the overall project goals and schedule. We will also refine the public engagement program, define the composition of the Health and Sustainability Advisory Committee (Advisory Committee), and set dates for Advisory Committee meetings and other key events. This meeting will include a van and walking tour of the City with staff to better understand the issues and context of the area as they relate to sustainability and health issues. At this time, we will initiate coordination with local schools, health practitioners, local hospitals, the Chamber of Commerce, and other appropriate health- oriented and environmental non - profits and organizations to ensure their involvement early in the process. Collaboration with these key community organizations and members is essential and will ensure accurate baseline health information for the City. Baldwin Park Health and Sustainability Element 3 NFO­L�___ Task 3 - Background Research and Summary Report We will conduct background research on health issues framework for the Healthy and Sustainability Element. We will use published resources available from the California Department of Public Health, Los Angeles County Department of Public Health, and other resources to gather pertinent data regarding the City. We will review in depth existing planning and regulatory documents such as the General Plan, Municipal Code, Healthy Baldwin Park, Baldwin Park Go Green, draft Manual for Living Streets Design, Complete Streets policy, the SGVCOG's Long -term Energy Efficiency Strategic Plan (scheduled to be completed in June 2013), SB375, and AB32 to identify opportunities to integrate the elements into the broader framework of the City. We will prepare a summary report describing current programs and City commitments, as well as funding sources and partnerships available for extending existing programs. in Baldwin Park as a preliminary task to provide the Task 4 - Engaging the Community MIG I Hogle- Ireland will design and conduct a community engagement program that will be broad and inclusive. Our aim is to develop the foundation for the Element using a grassroots approach that starts with the residents and the business community. We need to deeply and thoroughly understand community sensibilities and sensitivities regarding issues of health and sustainability. The policies and programs will flow from what we hear from the community and present to City decision makers. The engagement program will use these key avenues to draw ideas from the community: • A series of intensive stakeholder interviews to understand community ideas and objectives • Volunteer Planners trained to reach deep into the community • Five meetings with the Advisory Committee to explore ideas and help the larger community understand the conditions shaping the goals and policies of the Health and Sustainability Element • Three public workshops, using existing planned events and public meetings where possible to encourage maximum participation To keep the community informed and educated throughout the program, we will design and maintain a project website linked to the City's website. We will also write articles for BP Now and to be included in the Summer /Fall Recreation Guide (or Winter /Spring, depending on publication deadlines). We will work with the City to provide an appropriate noticing program, including mailers and other methods to solicit public comments. 4 February 4, 2013 Hogle­lreland of Work Given the high percentage of Spanish- speaking residents, the engagement program will need to provide opportunities to people to participate in ways they feel most comfortable communicating. All key outreach documents will be printed in English and Spanish, and we will have Spanish - language speaking planners at all outreach events. Should any other languages need to be addressed, we can work with you to identify covering the needs as additional services. We will present technical information and ask questions that get people thinking; we will engage everyone in conversation and encourage comments. John Zinner and Pat Fuscoe, our sustainability experts, will participate in selected interviews, Advisory Committee meetings, and public workshops to provide expertise in their related fields. Subsequent outreach activities will be framed to build on what is learned, and to offer creative sustainability and healthy community options for decision makers. Stakeholder Interviews Early in the program, we will conduct three full days of stakeholder interviews with representatives /groups within the community. The purpose of the interviews is to gain a 360 - degree view of community values and goals regarding community health and the environment. Through the interviews, we will begin to understand tolerances and priorities that we will communicate to City staff, the Advisory Committee, and decision makers. In the Understanding section above, we identify stakeholders to be included. This list will be refined based on discussions with City staff during the kick -off meeting. To the extent possible, small stakeholder meetings will be scheduled at the groups' or agencies' regular scheduled meeting times in hopes of attracting the largest amount of individuals. Following the interviews, we will prepare a summary report that will also include information from the first public workshop and the Volunteer Planner task. Volunteers Planners For past planning programs, we have had great success enlisting and training volunteers to collect ideas from their neighbors and organizations in which they are involved. For the Baldwin Park Health and Sustainability Element, volunteers will be essential to reaching the broadest possible audience. One idea is to use volunteers to conduct a walking audit of their neighborhoods to identify obstacles to walking to local destinations (for example, broken or missing sidewalks, lack of streetlights, unsafe street crossings), although we understand that such an effort may have already been accomplished as part of the analysis for Safe Routes to School. Volunteers can also be used to understand community preferences for health and environmental initiatives. Drawing from the stakeholder interviews and targeted outreach to existing community groups and churches, we will identify up to 40 volunteers who will be trained to conduct small workshops in their neighborhoods or with their organizations. We will provide Volunteer Planner toolkits and conduct a training session with the volunteers. Information collected through this effort will be summarized in the report noted above. Health and Sustainability Advisory Committee Meetings We recommend that the Health and Sustainability Advisory Committee be comprised of a representative from each of the City's commissions, plus members at large representing, for example, People on the Move, Kaiser Permanente, and other local organizations and businesses. We propose to have five meetings with the Advisory Committee. The first meeting will be used to clearly identify the Committee's role and responsibilities, and to present a summary of the information gathered from initial background research and the stakeholder interviews. Subsequent meetings will be used to work on recommended policies and goals for the element, targets to be achieved, metrics to be used to measure progress and success, and actions and programs to get there. The Advisory Committee will also review a preliminary draft of the Health and Sustainability Element and recommend revisions prior to publication of the official public review draft. Public Workshops We plan to conduct three public workshops at key touchpoints in the work program (see the schedule on page 11). Baldwin Park Health and Sustainability Element 5 V - Hearth and SastainabiiityFair The first workshop will be a Health and Sustainability Fair designed to get the community excited about and involved in the program. This workshop will be scheduled to occur either at an already planned community or in the hour or two preceding a regularly scheduled City Council meeting. From our prior work experience in Baldwin Park, we know that getting folks to attend special meetings is difficult. Thus, using established meeting forums will guarantee a higher level of participation. We will invite local health- oriented organizations and groups with an environmental focus to actively participate as speakers and sponsors of booths. The workshop will focus on educating and informing the public about what comprises a Health and Sustainability Element, reviewing existing conditions and programs, and recruiting key stakeholders from local groups and agencies to be part of Workshop #2. In addition, we will facilitate a hands -on charrette where the public and Council members are able to collaborate, identifying core issues and targeting specific areas of concern related to sustainability and health. #2- TesSngProposals The second workshop will be held once solid options have been developed (working through the Advisory Committee) for the topics, metrics, and actions to be incorporated into the Element. We envision having a series of games and decision boards that will allow participants to prioritize programs and approaches for achieving healthier lives and improved environmental quality. We will provide information about trade -offs and costs to help with decision - making. We will also present ideas for better connectivity for cyclists and pedestrians, and for fostering economic development through land use and other approaches. #3- Confirming Direction The third workshop will be focused on confirmation of priorities and programs, as presented in the preliminary draft Health and Sustainability Element. This workshop will be conducted just prior to public hearings so residents and the business community can participate in a less formal format that formal hearings. The comments made will be presented to the Planning Commission together with the draft element so the Commission can review and consider public input prior to the hearings, with additional comments at Planning Commission hearings. Task 5 - Draft Health and Sustainability Element Establish Organization of Element We will prepare a draft outline of the Element based on input received during previous tasks, with the outline to be reviewed and approved by City staff. The element will be formatted for ease of use and successful cross - referencing to the other elements in the General Plan. Anticipated topics include: • Land Use and Community Design /Built Environment • Healthy Buildings • Parks and Recreation Facilities, Trails, and Open Space • Transportation System -Walking, Biking and Transit Opportunities • Environmental Health /Sustainability • Sustainable Infrastructure • Physical Activity and Recreation Programs 6 February 4, 2013 `_ © Hogle- Ireland Scope of Work • Healthy Foods and Nutrition • Healthcare and Mental Health Care • Social Capital Prepare Draft Element We will prepare an administrative draft Element that reflects the input received during previous tasks. We will provide an electronic copy of the administrative draft for staff review. We encourage staff from all City departments to review the Element, as it will address topics affecting all City staff responsibilities —and Public Works and Recreation in particular. Because we encourage all departments to use the Element (in concert with other General Plan elements) as part of their annual budgeting process, they will see value in providing extensive input into the Health and Sustainability Element. The Element will clearly establish policy direction and where applicable, will state the metrics to be used to measure progress toward goals. Equally important, the Element will have a detailed implementation component stating timeframes and funding sources for programs to be pursued (similar to the detail contained in the Housing Element). The element will extensively incorporate GIS -based maps, illustrations, and photographs, such as maps identifying neighborhood boundaries, City hot -spots that have greater health issues, urban form illustrations, pedestrian -way maps, and Complete Streets cross sections. Staff will have two rounds of review to provide feedback, comments, and revisions of the preliminary draft Element. We will meet with staff during their review to discuss and finalize the policy direction and implementing actions. Following City staffs second round of review, we will prepare a preliminary draft Element for review by the Advisory Committee. The final Committee meeting will allow for discussion and any final revisions before the complete Draft Health and Sustainability Element is released for public review and the final public workshop. Review for Internal Consistency of General Plan Our staff knows the City's General Plan well based on our prior work on the Plan and in Baldwin Park, and we will collaborate with City staff to ensure internal consistency of the General Plan. We will prepare a memorandum outlining what changes, if any, are needed to the other elements to ensure consistency. In particular, if land use or development intensity change recommendations arise from the public discussions, the City may find it necessary to amend the Land Use Policy Map or Land Use Element. Also, amendment to the Circulation Element may be needed. If this is the case, we recommend moving forward with the amendments in parallel with the Health and Sustainability Element. Our budget includes an allowance for this task that assumes the amendments, if required, will not be extensive and may perhaps easily be addressed through simple cross - referencing. Task 6 - Public Hearings and Adoption Public Hearings: Planning Commission and City Council Key members of project team will attend up to four public hearings within the allowance for hearing established in the budget. We will prepare all presentation materials for the hearings and make the presentations. If desired by City staff, MIG I Hogle- Ireland can also prepare staff reports for the hearings. Prepare Final Element Following the final City Council hearing on the Element, we will revise the Element to incorporate any revisions directed by the Council and to produce the final adopted Health and Sustainability Element. Baldwin Park Health and Sustainability Element 7 Task 7 - CEQA Documentation In the Request for Proposals, the City has asked that this work scope include completion of required CEQA documentation. Our understanding is that the grant funds cannot be used for CEQA compliance, although CEQA review will be necessary because adoption of the Health and Sustainability Element (and any parallel General Plan amendments) is considered a "project' under CEQA. Thus, we have shown the costs of completing the CEQA components separately from the rest of the work scope. Because all of the programs in the Element are focused on improving environmental conditions in Baldwin Park, we anticipate that a Negative Declaration or Mitigated Negative Declaration can be prepared. Staff of MIG I Hogle- Ireland will complete a thorough Initial Study for the project, including an assessment of greenhouse gases. We do not anticipate the need to perform any other detailed technical studies given the programmatic nature of the Element. Team member Pat Fuscoe will assist with assessments of public utilities and transportation issues. A complete administrative draft Initial Study will be provided to City staff for review. We will incorporate directed changes and prepare the draft Initial Study /(Mitigated) Negative Declaration for public circulation and review. MIG I Hogle- Ireland will prepare all noticing materials, and will mail and post the document as required by State law. Upon City Council adoption of the final Element (and any parallel General Plan amendments), we will prepare the Notice of Determination and post it with the County Clerk. The City will be responsible for payment of all filing fees. Task 8 - Grant Administration - OPTIONAL In the grant application budget, City staff identified three key staff members to be involved in this program: the Community Development Manager, the City Planner, and a Project Manager. We understand that with recent staffing reductions in the department, a Project Manager may not be available to be assigned. As an optional task, we offer the services of Hal Suetsugu of Evan Brooks Associates to provide this function. In particular, he will ensure that all reporting and paperwork are completed to the satisfaction of Strategic Growth Council staff. To avoid any appearance of conflict, we recommend that he work in concert with and report directly to the City Planner. February 4, 2013 He h Irolarnl rA? , Schedules © Hogle- Ireland On the following page we present the project schedule which illustrates our commitment to complete the Health and Sustainability Element within 16 months of initiating the work program, rather than the three years identified in the Request for Proposals. Our experience tells us that compressing the schedule allows the community to remain focused and work to be accomplished most efficiently. Baldwin Park Health and Sustainability Element 9 I 10 February 4, 2013 Cost Proposal no © Hogle - Ireland The budget matrix on the following page provides a breakdown of costs by each task, with the hours for personnel indicated. We propose to complete the scope of services described in this proposal for a not -to- exceed fee. We are familiar with the progress reporting requirements for Strategic Growth Council grants (we are currently under contract to three cities with Proposition 84 grants), and we will prepare all of our invoices and progress reports to meet those requirements. We propose to invoice on a monthly basis with the detail required by the SGC. Also, as described in the Scope of Work section of this proposal, we offer the City the optional task of having Hal Suetsugu of Evan Brooks Associates serve as grant administrator. He would work under the direct supervision of the City's project manager. Please note that almost half of the budget is allocated for community outreach activities, reflecting our commitment to ensure the Health and Sustainability Element reflects community values and goals. Baldwin Park Health and Sustainability Element This page intentionally left blank. 12 February 4,2013 Hoyle- Ireland --- — -- — ------------ — - M i- 00p pp pp p 00 00opp p u�00000000000� O N W N N W O N yy 0000p oo po r 00 - (O ry W h W M W O W N O) V W (O N h O^ N (O m 10N�(� W (p N� a W N.-M M In W V N�('7 N��-M � N�6i R rM :S as N N -O-Wm W O c l0 N ry p W t0 W N O TF1 FIT N N p W (p N N E W V W W fp V R O W W W W W NO W d'OO WNtO 7Ne} W ONN N NN W.-M M c> V N N c - m N N N CO p W W N N W —0 W W W W W W d W W^ O W M N M N N N m d V d N O U C y @ N M R u7 (D m W 3 2j mmR mc� mo '(e ti c m °_ m LL 0° m U W O c -o E m m a" a E O c m V V 3 m O y O - m C U O E O O d N O 0 N m = N V W Q' E E m m m E tf m 'c W = m E o E0EEo o p'cU E E c og m _ U o 0 E IL U o d m3w o ?0 i . .0 W1° L E o y ? m 3m a o � Uy = E M � l N 22 N(D ❑n � O O 40 '> > 2 N N Y 3 U F F Y d>Q d Q Qan m F LLI fLw 0- C) T p F FUmmm N _ W, 75) 0 O O Project Personnel MW n Hogle- Ireland Below we highlight the qualifications of key team members. Complete resumes of the entire team are provided in the Appendix of this proposal. Laura Stetson will be the project manager, overseeing all aspects of the work program. She will also a) v be the primary point of contact for the City concerning technical and contractual matters. She has over 25 years of professional planning experience throughout California, managing and directing more than o u 30 general plan updates, including the recent Redwood City General Plan, which won a 2012 m o California Chapter American Planning award for comprehensive planning. The plan was noted for how m sustainability and healthy community concepts were integrated throughout. She has also prepared m .9 related CEQA documents and led public outreach programs for diverse cities. She has directed J c several projects in Baldwin Park, including updates of the General Plan and housing element, the o` comprehensive update of the Zoning Code, and CEQA documentation. Esmeralda Garcia has a broad background that combines community planning, facilitation, and process development. She is a public involvement specialist and has managed numerous public o involvement programs that engage the public in projects addressing a wide range of issues from land `a use to economic development, the environment, and community services. She will direct all community o engagement activities for the Baldwin Park Health and Sustainability Element. � U 0 E Ms. Garcia has extensive experience developing N � p p' g interactive program methodology to identify the w 0 needs of ethnically diverse communities. Specifically, Ms. Garcia has a great understanding of the Latino community and the issues that affect Latino families. Fluent in both Spanish and English, Ms. Garcia has facilitated community meetings, workshops, and focus groups in Spanish to determine community challenges, issues, and opportunities. Jamillah Jordan is a planner who specializes in public outreach and multi- method issue analysis for transportation, community health, and education initiatives. She will work with Ms. Garcia to refine and M L run the public outreach activities, and to ensure all constituencies are reached. Recently, Ms. Jordan managed a county -wide outreach and assessment project for the First 5 Los Angeles Commission. r m O Working with staff, Ms. Jordan successfully led a robust, multi- meeting process that mapped neighborhood assets in 14 communities of diverse ethnic and linguistic populations. She publishes frequently on the topics of planning and public health. Baldwin Park Health and Sustainability Element 15 Diana Sherman is an experienced project manager and planner with expertise in community planning a and development and a focus on public engagement and education. She will be integral to the outreach effort and assist with writing the Health and Sustainability Element. For the Richmond General Plan Climate Change Element, Ms. Sherman oversaw a complex process that brought o_ together City staff and elected officials, residents, Richmond businesses and industries, and leading CD experts in climate change and related work from across the Bay Area. The element proposes wide- Co reaching strategies to address climate change in new and creative ways while simultaneously strengthening economic opportunity in Richmond and fostering a healthier, more vibrant city B: Genevieve Sharrow will be the primary planner and author of the Baldwin Park Health and m Sustainability Element, and will participate in public outreach events. She brings to the project co m experience working on similar issues for the Redwood City General Plan, as well as extensive and creative policy planning work for jurisdictions as diverse as West Hollywood, Garden Grove, Azusa, Q a and Baldwin Park. She knows Baldwin Park well, having been integrally involved in the update to the C zoning code and the Housing Element. She will also assist with CEQA documentation for this assignment o John Zinner will provide sutainbility experitise and recommendations, and will attend public workshops cw and hearings. Principal of Zinner Consultants since 1991, he has been among the pioneers who T N recognized the potential and importance of sustainability and green building. Mr. Zinner's background t is in urban planning, including experience in government both as staff and as a planning w commissioner. 3 Pat Fuscoe, PE, of Fuscoe Enginnering, will provide strategic planning and technical advice for public facilities and infrastructure, drawing from his recent experience working on "green street" projects in 5 Los Angeles, Burbank, and Orange County, and the City of Irvine's Green Streets Administrative m a Guidelines project. He has 35 years experience which includes oversight on projects in the counties of EL c Alameda, Fresno, and Kings. Mr. Fuscoe will play an advisory role on the team by providing Fa V alternative design standards, technical narratives, and guidance for sustainable policy relative to public rn infrastructure. c E We offer the services of Hal Suetsugu of Evan Brooks Associates for the optional task of grant a� as management. Mr. Suetsugu, a transportation planner by training, is well experience in preparing and m m managing State, federal, and private grants for diverse planning programs. He prepared the Propositon 84 grant for this Baldwin Park Health and Sustainability Element and thus is very familiar `0 with the scope content and the reporting requirements of the Strategic Growth Council. 0 16 February 4, 2013 '_ Hogle- Ireland Similar Projects f ,vq =r,a © Hogle- Ireland In January of 2013, MIG and Hogle- Ireland came together to offer our clients expanded services and geographies in the fields of urban planning and design, healthy communities initiatives, sustainability, communications, strategic planning, and innovative technology for engaging a broad public. With this combination, we bring a depth of experience few firms can offer. The detailed project descriptions shown on the following pages have been selected as most relevant to the City of Baldwin Park's proposed Health and Sustainability Element. The project examples include: • General Plan programs that focused on creating complete neighborhoods and balanced business districts that work toward healthy community and sustainability goals • Comprehensive community engagement/outreach programs We invite you to look at examples of General Plans we have completed that have incorporated health and sustainability as key organizing principles. • City of Richmond (see Community Health and Wellness Element in particular) http: / /www. citVofrichmondgenerall)la n. ora /docs. php ?oo id= 1000000647 • City of Redwood City www.ci.redwood- citv.ca.us • City of Rancho Cucamonga www.a.rancho- cucamonca.ca.us In addition to the General Plan programs described in detail on the next pages, MIG I Hogle- Ireland staff has recently directed or is currently leading General Plan update efforts for such diverse cities as: B. ComNetec in Azusa Community Vision and General Plan Update ■ Mountain View General Plan Visioning • Arcadia General Plan ■ Newport Beach General Plan Visioning Oakland • Azusa General Plan and Development Code General Plan Update in Baldwin Park General Plan a Ontario General Plan - Phase I • Belmont General Plan Visioning Process ■ Palm Springs General Plan Update Pasadena • Berkeley General Plan Update General Plan, Design Guidelines and Zoning Code • Brentwood General Plan Update • Chula Vista General Plan Update ■ Rancho Cucamonga General Plan • Claremont General Plan ■ Redwood City General Plan • Colton General Plan ■ Rialto General Plan • Costa Mesa Land Use, Housing, and Mobility ■ Richmond General Plan Update Elements ■ Riverside General Plan, Zoning Code, and Citywide • Cupertino General Plan Design Guidelines • Desert Hot Springs General Plan ■ San Bernardino County General Plan • El Cerrito General Plan s San Jose General Plan Vision Workshop • Hayward General Plan a San Leandro General Plan Update • Hesperia General Plan ■ Santa Barbara General Plan Update • Hollister General Plan Update ■ St. Helena General Plan • La Palma General Plan a Sunnyvale General Plan Vision Element • Laguna Woods General Plan ■ Torrance General Plan • Long Beach 2030 General Plan Land Use Element ■ Twentynine Palms General Plan • Malibu General Plan a Vernon General Plan Baldwin Park Health and Sustainability Element 17 Richmond General Plan Update, including Climate Change and Health and Wellness Elements The City of Richmond, located in the prosperous San Francisco Bay Area, has long struggled with high crime rates, high unemployment rates, financial instability and a lack of accessible neighborhood services. Despite these challenges, Richmond is home to a diverse artist community, active neighborhood groups, several regional parks, a rich local history, an extensive shoreline and regional transportation infrastructure. MIG led a multidisciplinary team in the development of the City's two -year comprehensive General Plan Update process, which was designed to achieve the City's goal of using the update as a catalyst for citywide revitalization and to instill citizen pride in the community by promoting inclusivity, sustainability, and economic development. To help create this catalyst, MIG developed a Community Health and Wellness Element and an Energy and Climate Change Element. These two Elements, developed in collaboration with policy advisers and community organizations, consider a broad range of issues with lasting impacts, including air pollution, asthma rates, local food production, heavy industry and the City's business climate. Both are among the first such Elements in the United States in recognition of the linkages between land use, public health and natural resources. MIG directed an extensive community outreach and participation process that combined traditional public engagement methods with creative outreach techniques such as the Richmond "Plan Van" conducting mobile workshops, computerized land use simulations, a youth engagement program with a school curriculum, and an interactive website featuring a community character survey. Client: City of Richmond Contact: Bill Lindsay, City Manager, 510.620.6512 Budget: $2,066,000 18 February 4,2013 In 2008, the City of Rancho Cucamonga set out to update its General Plan. The Plan is based on the community- driven Spirit of Rancho Cucamonga Guiding Principles and incorporates goals and policies that celebrate a Healthy Mind, Body, and Earth. An extensive public outreach program of more than 45 community workshops, close to 100 key stakeholder interviews, and hundreds of volunteers polling the community about its dreams and desires set the foundation for the Plan. This fully integrated and graphically loaded Plan establishes as core values economic and environmental sustainability and historic preservation. General Plan 'SIN Community Workshop Land Use Alternatives Rnti�v'Jx 1'Nrtnp,au rulC V.4NrraK,r. G,' +::ng� 4nhaiNUk� /1]90 BVULereAad ' nm. wror ;zwn .,,> W1A A Nv 1 n3a 611-1 Pin -lanE Ala NwI hh �ll Base Line /Day Creek .o,.,s.. n.. ,e.me..i.s EM Client: City of Rancho Cucamonga Location: Rancho Cucamonga, CA Project Initiated: January 2008 Project Completed: Spring 2010 Awards: 2011 Inland Empire Section APA Award of Merit for Comprehensive Planning. Large Jurisdiction `yu :� fsn.cd 14r11n Xnc "av1� Baldwin Park Health and Sustainability Element 19 As the San Mateo County seat and one of the oldest communities on the San Francisco Bay peninsula, the City of Redwood City has a wealth of historic civic architecture and diverse residential neighborhoods that reflect the City's history. Also, given its location in Silicon Valley, Redwood City is home to many knowledge -based and emerging technology industries. These assets combine with the City's bay -front location to create a place of vibrancy; interest; and opportunity. To ensure that these assets are preserved for future generations, the City hired Hogle- Ireland to work with the community to comprehensively update the General Plan. The General Plan is built around the land use and urban design concepts of neighborhoods, corridors, and districts. This approach has allowed the City to define very specific plans for the El Camino Real corridor, the re- emerging and reinvigorated downtown, and historic residential neighborhoods. The focus is on creating complete neighborhoods and balanced business districts that work toward healthy community and sustainability goals. Public engagement was critical to General Plan development, with an active citizenry participating in numerous affinity group workshops and meetings, as well as a well - attended community fair held in September of 2008 and numerous workshops with the City's various commissions and advisory committees. Client: City of Redwood City Location: Redwood City, CA Project Scope: Comprehensive General Plan Update and EIR Project Initiated: Winter of 2007 Project Completed: Fan 2010 Awards: 2012 Northern Chapter APA Award for Comprehensive Planning, Small Jurisdiction 20 February 4, 2013 ® � ©' Hogle- Ireland Issues/Goals • Create a general plan that helps Mountain View build sustainably while maintaining, expanding and protecting the community's natural resources. • Encourage an inclusive public engagement atmosphere • Maintain the community's small -town feel and promote unique economic opportunities. Approach MIG, the City and the community approached this project in a holistic manner. The Plan includes components such as economic development, design, sustainability and community health throughout each element. A key topic in this process was planned expansion of the Google campus which focused on creating thousands of jobs —and the physical space to house them. Through an extensive visioning process, the values of nity character, connectivity, diversity and education emerged as key issues to address. MIG also developed health policies that were weaved throughout each element of the Plan. These topics frame the community's vision for the General Plan 2030 and the development of 12 Planning Principles. These principles in turn shaped the goals, policies and implementation strategies included in the updated General Plan. Outcomes The Plan was recently unanimously adopted by the City Council and will be used as a key tool to ensure the City remains a model community — balancing preservation with creative planning and innovation —with a lively Downtown, vibrant neighborhoods and a healthy economy. Baldwin Park Health and Sustainability Element 21 e San Diego Association of Governments (SANDAG) Assessment and Scoping for Healthy and Active Community Design Guidelines Like many communities around the world, the San Diego region is responding to the growing urgency of public health issues related to a lack of healthy and active lifestyles. Over one - quarter of the region's children are obese. Specific to designing the built environment, many exciting and practical resources are emerging at the national and local levels that are providing new tools for designing healthy and active living environments. Locally, while SANDAG and its member municipalities and partner agencies have developed and continue to implement guidelines to support pedestrian, transit and similar sustainability- focused communities, the region lacks evidence -based strategies to support improved public health outcomes, or address health disparities. In partnership with the County of San Diego's Health and Human Services Agency as part of its Healthy Communities Campaign of the Healthy Works project, SANDAG engaged MIG to conduct the Assessment and Scoping for Healthy and Active Community Design Guidelines project. The purpose of the project was to develop an outline and approach for developing comprehensive, evidence - based planning and design guidelines to promote healthy and active communities for all ages and populations in the San Diego County region. While the City of New York's Active Design Guidelines served as a model for implementation, MIG assisted in designing an integrated process that engaged a well- rounded and representative group of experts from the San Diego region with a methodical technical process. MIG led a technical analysis that assessed the current state of design guidelines, best practices and models — particularly evidence - based —in the San Diego region and beyond. Building on prior efforts that developed the concept for the guidelines, MIG facilitated a multi - stakeholder engagement process with expertise and perspective from health, design, social justice, public policy, and transportation sectors. Participants reviewed and provided advice on the outline of proposed design guidelines and a recommended approach for future development of the guidelines as developed by MIG. Client: San Diego Association of Governments (SANDAG) Contact: Phillip Trom, 619.699.7330 Budget: $49,000 22 February 4, 2013 ®_© Hogle- Ireland References ,x MAN frz=� ©�+ Hogle- Ireland We invite you to contact the following current and recent clients regarding our ability to provide superior planning and community engagement services; prepare forward- thinking General Plans; create innovative plans addressing sustainability, healthy communities, and complete streets; and prepare thorough and concise environmental analysis documents. Mountain View General Plan Update & Health Policy Development Randy Tsuda, New Community Development Director 650.903.63011 randy.tsuda mountamview.gov Redwood City General Plan Update and Zoning Ordinance Update Blake Lyon, Planning Manager 650.780.5934 1 blyon(o)redwoodcity.org Santa Monica Land Use & Circulation Element Eileen Fogarty, Community Development Director (retired) 310- .570.6724 1 efogartv(cDfogartygroup.nei Arcadia General Plan Update, Arcadia, California Lisa Flores, Senior Planner 626.574.5445 I Iflores uarcadia.ca.us St. Helena General Plan Update, St. Helena, California Greg Desmond, Senior Planner 707.968.2659 1 gregd(a)ci.st- helena.ca.us Rancho Cucamonga General Plan Update, Rancho Cucamonga, California Linda Daniels, Deputy City Manager 909.477.2750 1 linda.daniels(g)citvofrc.us Rialto General Plan Update, Rialto, California Gina Gibson, Senior Planner 909.421.7246 1 ggibson(o)ci.rialto.ca.us Baldwin Park Health and Sustainability Element 23 ;r�J ` This page intentionally left blank. 24 February 4 2013 Hogle- Ireland gr Appendix: Qualifications and Resumes W"I Hogle-Ireland Baldwin Park Health and Sustainability Element February 4, 2013 -iogle-Ireland Appendix: Qualifications and Resumes ■ Hogle- Ireland The firm offers professional planning consulting services with staff who have extensive experience serving the public and private development community. Our team provides innovative planning and development services to enhance the quality of life and create enjoyable places. We acknowledge a community's history, build on the present, and strategize for the future through relationship building, professionalism, integrity, and creative problem solving. MIG I Hogle- Ireland's unique combination of planning and design expertise allows us to conduct planning in a highly interactive process involving key constituent groups. This process generates a clear and collective vision of development and growth in a dynamic, yet stable environment. Through MIG I Hogle- Ireland's participatory planning process, client goals and stakeholder interests work together to frame key issues. Plans created through this approach enjoy broad -based support and are readily implemented. Areas of Expertise • Visioning and Community-based Planning • City and Regional Planning • Policy Development and Element Writing • Community Outreach and Involvement • Facilitation and Consensus Building • Urban Design and Streetscapes • Mapping and GIS Analysis • Stakeholder and Issue Identification • Strategic Planning • CEQA Planning and Analysis /Documentation • Strategic Communications and Graphic Design • Landscape Architecture, Natural Areas and Greenways • Design for Children and Youth • Universal Design and Accessibility Baldwin Park Health and Sustainability Element A-1 At MIG I Hogle- Ireland, every project is viewed as a new opportunity to apply our expertise, and to collaborate on new approaches and techniques that advance the sustainability, livability, and economic vibrancy of a community. Our experience in creating integrated, forward- thinking, and implementable General Plans has resulted in noticeable, positive change for our client communities. We utilize the latest and most effective public outreach and engagement tools in order to build community support for the process and develop meaningful input and analysis, including informational graphics, web -based documentation, and social media. We also have extensive experience developing effective implementation strategies, including benchmark metrics and form -based codes. As urban planners with broad experience in general and specific plan formulation, the firm is able to combine planning, design, and impact assessment skills to provide environmental documents that are responsive to client development review needs and policies. MIG I Hogle- Ireland has a strong commitment to thorough, yet concisely presented impact assessments. The firm views the CEQA/NEPA process as an effective design assistance and community planning tool, with potentially significant benefits to both the lead agency and project proponent. We have successfully completed over 150 EIRs, as well as numerous mitigated negative declarations (MNDs), supplemental EIR (SEIRs), EIR addendums, environmental assessments (EAs), Findings of No Significant Impact (FONSIs), and other CEQA- and NEPA - compliance documents for cities, counties and redevelopment agencies. A -2 February 4, 2013 ____!©M Hogle-Irsland EDUCATION Laura Stetson, AICP Hogle- Ireland B.S., Stanford University, 1983 Graduate Coursework in Public Administration, American University, 1992 YEARS OF EXPERIENCE Senior Vice President Professional Experience Ms. Stetson has served as project manager on general plans, zoning codes, specific plans, and special planning studies for diverse cities throughout California. In this capacity, she has worked with advisory committees, commissions, and councils to develop long -range goals, policies, and programs, and to craft the regulatory tools to implement those programs. She has conducted background research for planning, written plan elements, coordinated preparation of plans and related environmental documentation, and presented recommendations to decision - making bodies. She also directs preparation of CEQA documents, either as part of planning programs or to address development projects. 26 Brea Hillsides Raymond Theater Reuse Ms. Stetson is in charge of the Hogle- Ireland Pasadena office and PROFESSIONAL manages projects for a variety of public sector clients. Experience AFFILIATIONS includes comprehensive zoning code updates for the cities of American Planning Association Duarte, La Puente, and Baldwin Park, and serving as managing La Mirada principal for General Plan updates in Redwood City, Arcadia, American Institute of Certified Planners Rancho Cucamonga, and Torrance. California Planning Roundtable Ms. Stetson led a team of specialists to prepare the City of Riverside's key land use regulatory tools: the General Plan, the zoning ordinance, the subdivision ordinance, and citywide Design Mobility Element Guidelines, as well as a Program EIR. The program involved working with many community groups to affirm direction defined through a prior visioning process and economic strategy study. As part of crafting a vision for the City of Claremont that was to be integrated into the General Plan, Ms. Stetson led a multi - layered public involvement program, including working with a 100+ member General Plan Committee with topic- oriented subcommittees. In addition to the projects described above, experience includes managing the following projects: Brea Brea Hillsides Raymond Theater Reuse Colton Chino Hills Del Mar Station Mixed Use Manhattan Beach Commerce Palmdale Water District MP Montebello La Mirada Rosedale Planned Monterey Park Maywood Community (Azusa) Rialto Pasadena Land Use and Mobility Element Baldwin Park Health and Sustainability Element - ,__ A -3 EDUCATION Esmeralda Garcia © Hogle- Ireland Bachelor of Arts, Art History, California State University, Los Angeles Outreach Specialist Professional Experience Esmeralda Garcia has a broad background that combines community planning, facilitation, and process development. She is a public involvement specialist and Director of Operations for MIG's Pasadena office and has managed numerous public involvement programs that engage the public in projects addressing a wide range of issues from land use to economic development, environmental and community services. She brings a unique perspective to her projects, having worked with public and private sector clients as well as non -profit organizations. Ms. Garcia applies her facilitative leadership skills in developing interactive program methodology to actively engage diverse stakeholders, including policymakers, advocacy groups, community leaders, and the public at- large. In addition, Ms. Garcia has extensive experience in developing interactive program methodology to identify the needs of ethnically diverse communities. Specifically, Ms. Garcia has a great understanding of the Latino community and the issues that affect Latino families. Fluent in both Spanish and English, Ms. Garcia has facilitated community meetings, workshops and focus groups in Spanish to determine community challenges, issues and opportunities. Selected Experience Orange General Plan, Orange, California Victorville Downtown Strategic Plan, Victorville, California Claremont General Plan, Claremont, California .* Riverside Visioning and General Plan, Riverside, California Lomita General Plan Advisory Committee, Lomita, California Barrio Logan Community Plan Update, San Diego, California Rialto Downtown Vision and Strategic Plan, Rialto, California County of San Bernardino General Plan, San Bernardino, California West Hollywood Vision and Strategic Plan, West Hollywood, California Ventura Creative Cities Charrette, Ventura, California Pasadena General Plan, Design Guidelines and Zoning Code Updates Public Outreach and Community Participation Program, Pasadena, California Chualar Community Development Plan, Chualar, California Baldwin Park Health and Sustainability Element A-4 EDUCATION Jamillah Jordan © Hogle- Ireland Master of Arts, Urban Planning, University of California, Los Angeles Bachelor of Arts, Psychology and Community Studies, University of California, Santa Cruz PROFESSIONAL AFFILIATIONS Robert & Patricia Switzer Foundation, Fellowship Emerson National Hunger Fellow, Fellowship, 2006 - 2007 APA Planning Fellowship, Fellowship AWARDS California Planning Foundation, Outstanding Student Award (First Place), 2008 -2009 PUBLICATIONS Jordan, Jamillah (2004). 'The Grocery Gap Project: Race, Hunger and Food Access " - Using the USDA's Thrifty Food Plan, the study identifies the availability and cost of healthy foods in Seattle's Rainier Valley and Queen Anne neighborhoods. Jordan, Jamillah (2004). "I, too, sing America" won the First -Prize Essay in the Friends of the Library 38th Annual Book Collection Contest, University of California, Santa Cruz Facilitation and Outreach - Social /Environmental Policy Professional Experience Jamillah Jordan is a planner and project manager who specializes in public outreach and multi- method issue analysis for transportation, community health and education initiatives. She combines subject -area and policy expertise with strategic planning and process skills to help clients identify and meet their goals. Ms. Jordan works with a wide range of stakeholders as well as technical experts, and focuses on effectively communicating information to the public in order to make projects meaningful and relevant and to gather constructive input. She advises clients on the most appropriate set of engagement tools to use to meet their unique needs and reach target audiences, drawing on both traditional and innovative techniques. She has developed and implemented public involvement plans and managed multi - lingual outreach processes. Recently, Ms. Jordan managed a county -wide outreach and assessment project for the First 5 Los Angeles Commission. Working with staff, Ms. Jordan successfully led a robust, multi - meeting process that mapped neighborhood assets in 14 communities of diverse ethnic and linguistic populations. These meetings were attended by over 500 participants that spoke various languages including Vietnamese, Chinese, Korean, Spanish and English. Community participation was central to this process and Ms. Jordan gathered and analyzed community input from focus groups, organizational surveys and stakeholder Interviews. Relevant Experience Los Angeles Housing Element Outreach, Los Angeles, California South Los Angeles Initiatives Plan, Los Angeles, California California Healthy Food Financing Initiative, Statewide, California Jordan Downs Public Housing Redevelopment Master Plan, Los Angeles, California Live Healthy Napa Community Health Needs Assessment LA County Flood Control District "Clean Water, Clean Beach" Measure Educare Strategic Communications Plan, Santa Clara County, California First 5 Los Angeles Best Start Initiative Community Capacity Assessment, Los Angeles County, California Baldwin Park Health and Sustainability Element „_ _ A -5 ® Diana Sherman Public Involvement Specialist MM Hoyle- Ireland I�Y749a \IPP.I Master in City Planning, Massachusetts Institute of Technology Bachelor of Arts in History, Yale University Professional Experience Diana Sherman is an experienced project manager and planner with expertise in community planning and development and a focus on public engagement and education. Ms. Sherman has worked extensively throughout the Bay Area, including general plans for Richmond, Emeryville, and Sacramento County, California; transportation studies and community-based mobility plans in Alameda, Oakland, Redwood City, and other Bay Area communities; and strategic plans for the Peralta and Los Rios California Community College Districts. For the Richmond General Plan Climate Change Element, Ms. Sherman oversaw a complex process that brought together City staff and elected officials, residents, Richmond businesses and industries, and leading experts in climate change and related work from across the Bay Area. The draft element, currently under review by City staff, proposed wide - reaching strategies to address climate change in new and creative ways while simultaneously strengthening economic opportunity in Richmond and fostering a healthier, more vibrant city. Ms. Sherman's background also includes extensive work with neighborhood organizations, healthy communities planning, housing and transportation policy, and neighborhood development. Her national experience includes a neighborhood plan for street design and economic revitalization near Boston, Massachusetts; a community-based planning process for infill housing development in Minneapolis, Minnesota; and a five -year plan for HUD housing and community development services in suburban Hennepin County, Minnesota. As part of her work in public outreach, Ms. Sherman has also developed a number of strategies for engaging communities of color in cross - cultural planning processes. Relevant Experience Caltrans On -Call Public Outreach and Engagement Services, Statewide, California Sonoma County Agricultural Preservation and Open Space District: revision 2005 Plan, Sonoma County, California Santa Clara Valley Habitat Conservation and Natural Community Conservation Plan (HCP /NCCP), Santa Clara County, California Richmond General Plan Update Climate Change Element, Richmond, California North Fair Oaks Community Action Plan, San Mateo County, California Fair Oaks Access and Mobility Plan, Redwood City, California Emeryville General Plan Update, Emeryville, California Emeryville South Bayfront Pedestrian Bicycle Bridge Community Outreach, Emeryville, California Sacramento County General Plan Update, Sacramento, California Community Engagement, Alameda County Transportation Improvement Authority, Oakland, California Alameda Bike and Pedestrian Estuary Crossing Feasibility Study Outreach, Alameda, California Baldwin Park Health and Sustainability Element A -O f' ® Genevieve Sharrow Associate Professional Experience Ms. Sharrow provides a broad range of planning and planning related services to clients, including geographic information © Hogle- Ireland system (GIS) support. Her primary responsibilities include preparing and assisting in the preparation of: EDUCATION General Plans, with Housing Element expertise M.A., Urban Planning Zoning Ordinances and Development Codes University of California, Los Angeles, 2007 Environmental analysis and CEQA documentation B.A., Social Anthropology Ms. Sharrow has extensive experience with long -range planning University of Michigan, 2002 documents and implementing codes. She has particular expertise in housing planning, having assisted many cities with successful YEARS OF EXPERIENCE completion of their Housing Elements. Genevieve was a primary contributor to the following projects: PROFESSIONAL AFFILIATIONS La Palma General Plan (In progress) Alhambra American Planning Association (APA) Rancho Cucamonga General Plan Azusa US Green Building Council Emerging Green Builders- Redwood City General Plan Baldwin Park Los Angeles (EGB -LA) Rialto General Plan Cypress Vernon General Plan Garden Grove AWARDS La Palma Redwood City General Plan - 2012 California APA Baldwin Park Zoning Ordinance La Puente Comprehensive Plan: Small Jurisdiction Award Winner Duarte Development Code Lake Elsinore Garden Grove Mixed Use Zoning Laguna Woods Redwood City Zoning Ordinance Monterey Park Vernon Zoning Ordinance Redwood City Vernon As part of Hogle- Ireland, Inc.'s Environmental Team, Genevieve has contributed to a variety of CEQA projects and is experienced in the preparation of a full range of environmental documents. She has completed numerous program -level analyses, including EIRs, Initial Studies /(M)NDs, and EIR Addendum for policy documents such as Housing Elements, General Plans, and Code Amendments. Ms. Sharrow has prepared air quality and greenhouse gas emissions assessments utilizing the latest CalEEMod software for a variety of development and program - level projects and is well- versed in the latest developments related to climate change. Ms. Sharrow also has ample experience with public participation and outreach as an integral component of projects. Ms. Sharrow has led facilitated discussions with stakeholders, conducted one - on -one interviews, participated in large open -house meetings with community members, created and administered surveys, and given presentations for interest groups, Planning Commissions, and City Councils. Baldwin Park Health and Sustainability Element ,, ,,� A -] EDUCATION Heidi Mellor Hogle- Ireland B.A., Architecture, University of California, Berkeley Assistant Professional Experience Ms. Mellor has a background and education in land use planning and architecture. She has experience in advanced and current planning, working in both the public and private sectors. She has assisted with the preparation of Specific Plans, General Plans, Housing Elements, Development Code updates, and environmental documents. Ms. Mellor has experience preparing graphics for a variety of planning documents working in InDesign, PhotoShop, and Illustrator. In addition, she has assisted with entitlement processing for YEARS OF EXPERIENCE private sector clients for large -scale commercial and industrial s projects. She has worked on projects within the cities of Long Beach, Colton, Lake Elsinore, Rancho Cucamonga, San Bernardino, Moreno Valley, Rialto, and Big Bear Lake, and also Riverside County. Ms. Mellor is currently the contract staff assistant planner for the City of Canyon Lake, where she processes development applications, prepares staff reports and presentations for Planning Committee and City Council, and provides customer service, answering questions from developers and residents over the phone and at the public counter. Specific projects for which Ms. Mellor provided assistance include: City of Big Bear Lake - EIRs and Mitigated Negative Declarations City of Big Bear Lake - Moonridge Specific Plan Phase I City of Adelanto - Housing Element and Negative Declaration City of Canyon Lake - Safety Element Update City of Lake Elsinore - Housing Element Update • City of Twentynine Palms - General Plan Update, Housing Element, and EIR City of Rialto - Foothill Boulevard Specific Plan City of Rialto - Development Code Update City of Colton - General Plan EIR City of Hesperia - General Plan Update • Moreno Valley Business Park - Community Outreach Joshua Tree Design Guidelines - Community Outreach Baldwin Park Health and Sustainability Element A -8 ® Christopher Brown Project Manager © � Hogle-Ireland EDUCATION _ B.A. Environmental Planning California State University, Northridge ARB 190: Air Quality Academy ARB 511: Diesel Exhaust After - Treatment Devices EPA 422: Air Pollution Control Orientation YEARS OF EXPERIENCE 7 AFFILIATIONS Association of Environmental Professionals (AEP) Professional Experience Mr. Brown is a project manager and senior analyst in Hogle- Ireland's Environmental Planning section. He has prepared a variety of environmental documents pursuant to CEQA and NEPA for jurisdictions throughout Southern California. Key projects include: Oro Grand School Districtjunior high, high school, and college campus facilities IS /MND ( -acre site and 182,480 square feet of school facilities) Claremont University Consortium East Campus EIR (80- acre sports complex) Jeffries Road Affordable Housing project IS /MND (59 -unit, 100 percent affordable housing complex; included preparation of air quality and climate change assessments) • Redlands Pioneer Business Center IS /MND (1.3 million- square- foot distribution warehouse; included preparation of air quality and climate change assessments) Station Square Transit Village Specific Plan, Phase II IS /MND (MTA Operations and Maintenance facility on 27 acres) Jones Industrial Building (8,863- square -foot industrial building and staging yard, included air quality assessment) Desert Hot Springs 1 -10 Community Annexation IS /ND (4,000 - acre annexation) Mr. Brown is also skilled in conducting programmatic assessments for a variety of comprehensive plans and General Plan Elements for local governments, including the following jurisdictions: City of Rialto City of Colton City of Huntington Beach ^ City of Desert Hot Springs City of Twentynine palms ^ City of Alhambra City of Commerce z City of Monterey Park City of Rosemead ^ City of La Puente Mr. Brown has prepared air quality assessments utilizing the latest CaIEEMod software for a variety of development and infrastructure projects and is experienced in assessing local and regional emissions impacts, carbon dioxide 'hotspot' screening and analysis using CALINE4 and EMFAC, and toxic air contaminant risks and modeling using AERMOD. He has prepared GHG emissions models utilizing the methods and practices presented in the California Air Pollution Control Officers Association's CEQA and Climate Change white paper and their Quantifying Greenhouse Gas Mitigation Measures guidelines. In addition to his environmental experience, Mr. Brown has provided contract land use planning services for public agencies such as the cities of Desert Hot Springs, Palm Springs, and Twentynine Palms. Mr. Brown also served as the City of Rancho Santa Margarita's code enforcement officer and NPDES Authorized Inspector. Baldwin Park Health and Sustainability Element A -9 This page intentionally left blank. A -10 February 4, 2013 ;�� Hogle- Ireland CANNER consultants QUALIFICATIONS SUMMARY For Zinner Consultants, "Sustainability in Policy and Practice" is more than our motto. It represents a lifetime commitment to improve the environment. Founded in 1990, we were among the pioneers who recognized the importance of sustainability, and green building. Our consulting draws upon more than two decades of strategic thinking and real world application in design and construction, public policy, program planning and management, and education and training. Combining planning, architecture, engineering, energy and environmental expertise, ZC is uniquely able to undertake a broad spectrum of sustainability, assignments. We provide green solutions at all soles, from policy development to master planning to LEED and CHPS certification of individual projects. Our clients include developers and architects; cities, school districts and other public agencies; businesses; cultural institutions; and utilities. LEED Fellow and FounderJohn Tinner's background is in urban planning, including experience in government both as staff and as a planning commissioner. His public policy experience is a unique strength that allows John to speak to such issues both strategically and practically. Our leadership team is rounded out by the technical strengths of Susan Di Giulio, a registered architect, and Glen Boldt, a mechanical and environmental engineer, and a LEED for Homes Rater. ZC is a certified Small Business Enterprise. ZC's strengths can be summarized as follows: 1. ZC's methodology is systematic It assures accuracy, accountability and success. Green strategy and design considers budget, program, technical, institutional, construction and stakeholder issues. LEED and CHPS certification are options within the broad discipline of sustainable design strategy. 2. ZC utilizes practical approaches that deliver long -term value. Our prover expertise and leadership creates a collaborative and innovative decision making process. 3. ZC provides an experienced, broader perspective. ZC's knowledge and personal commitment to environmental issues, urban design and public policy are critical strengths in developing vision, strategy and programs on behalf of our clients. sustainability in policy & practice Sustainability, Plans & Programs ZC creates and implements sustainability plans, carbon action plans, and green building programs for public and private clients. Services include:, and: • Strategy development • Program and project planning • Program management LEED, CHPS & CALGreen ZC has approximately 3 million square feet of LEED and CHPS certified projects, including a number of firsts: the first LEED Platinum museum; the first LEED certified sound stage; and the first two LEED-CS (Core & Shell) projects in the City of Los Angeles (one ground up, the other an adaptive reuse). Services buildings include: • Goal setting, green strategies without certification • Entitlement support • Design and construction assistance, including CALGreen • Certification management: ND, INC, CS, Cl, Schools, Homes, Retail & Healthcare, EBOM, CHPS • Submittal reviews • Training Environmental Mitigation Monitoring ZC manages environmental mitigation monitoring programs for complex projects: • Strategy and tool development • Technical consultant coordination • Field inspections • Documentation Representative Clients Developers: Lincoln Property, Playa Vista, Tishman Speyer, Urban Offerings, Westfield. Corporations: Boeing, Latham & Watkins, Life Technologies, Warner Bros., Whole Foods, Utilities: Southern California Edison. Municipalities: Beverly Hills, Brisbane, Fayetteville(NC), Long Beach, Los Angeles, Rancho Cucamonga, Santa Monica, Scottsdale (AZ). Associations of Government: Southern California Association of Governments, San Diego Association of Governments. Other Public Agencies: Los Angeles Unified School District(USD), Metropolitan Water District, Port of San Diego, San Diego USD. Baldwin Park Health and Sustainability Element A -1 1 CANNER consultants SELECTED PROJECTS SUSTAINABILITY PLANS & PROGRAMS Developers & Corporations Playa Vista • Residential Sustainability Guidelines for 5,800 units (developed 1998; updated 2012) • Manage program implementation Boeing Corporation/Douglas Park • Green Building Development Strategy, including commercial development LEED mandate for 260 - acre, 3 million sf project (2006) • Provide ongoing program support Whole Foods Market • Regional sustainable building strategy for Southern Pacific Region including new store LEED mandate • Created Green Building & Environmental Practice Opportunities guide Palmer Investments /Las Lomas • Sustainability and mitigation strategies for proposed mixed use projectwith 5,800 housing units and 2.3 million sf of office space • Strategies incorporated into Master Plan and Environmental Impact Report Pardee Homes /Centennial • Comprehensive sustainable development strategy for 23,000 unit new town in northern LA County • Program requires implementation of sustainable development best management practices Southem California Edison • Managed demand -side management market research and program evaluation • Assessed on -going programs and identified new opportunities to increase energy efficiency and reduce peak demand Westfield Provided green building/LEED support during entitlement of West Valley & Century City projects Education Los Angeles Unified School District • Created nation's first High Performance Schools Program (2002) for new schools and school sustainability in policy & practice modernization projects 40 new schools being verified utilizing Collaborative for High Performance Schools (CHPS), a green schools rating system Provide ongoing program support UCLA • Created campus LEED Strategy • Standardized program for all campus development to streamline and facilitate LEED certification Collaborative for High Performance Schools (CHPS) • Updated CHPS Best Practices Manual, Volume 1, Planning • Developed CHPS Roadmap, which provides school districts with a step -by -step process to ensure a successful CHPSprogram San Diego Unified School District • Verified and institutionalized CHPS program for California's second largest school district • Services included strategic planning, prerequisite and credit verification, and incorporation of high performance metrics into District's Design Guide and Guide Specifications American Modular Systems Gen? • Assisting in the design of Gm7 base models in line with CHPS & LEED standards. • Assisting AMS with CHPS "preverification" of Gen7 high performance prefabricated (factory built) classroom. Public City of Favetteville. NC • Sustainability Master Plan funded by Federal stimulus grant • Significant outreach included stakeholder interviews, workshops and public hearings • Unanimously adopted City of Rancho Cucamonga Facilitated development of Green Team Sustainability Matrix focused on city facilities and operations Guided incorporation of sustainable development principles into updated General Plan A -12 February 4, 2013 �J Hogle- Island City of Santa Monica • Co-developed Santa Monica Sustainable City Program (1994) • Precedent setting initiative recognized by United Nations City of San Bernardino /SLAG • Existing buildings Energy Efficiency Pilot Program for commercial, industrial and residential buildings • Economic development and jobstimulus program • Joint venture of City, SCAG (Southern California Association of Governments) and Green Valley Initiative City of Beverly Hills • Sustainable City Plan established guiding principles, goals and policies for eight environmental, economic and equity sustainability topics • Addresses both community wide issues and city facilities and operations City of Brisbane Developed LEED mandate for all new public and private buildings (2005) Analyzed energy, efficiency potential of proposed 500,000 sf biotechnology campus City of Lone Beach • Sustainable development policies and objectives in association with General Plan Update • Authored Sustainability Action Plan to jump start sustainability program City of West Hollywood • Integrated sustainability into General Plan • Identified principles, goals and objectives for appropriate elements City of Santa Barbara • Sustainability principles and programs for General Plan update • Strategic input on development of city facilities and operations sustainability strategy Los Angeles County • Developed and implemented County facilities Energy Master Plan to maximize cost savings • Encompasses over 54 million square feet of facilities and $100 million +annual utilities budget San Diego Association of Governments • Update of San Diego Regional Energy Plan incorporating needs assessment and supply and efficiency options • Strategic input on viable implementation options • Developed financing options City of Scottsdale. Ara Comprehensive energy plan focused on encouraging energy efficiency in new buildings, retrofitting City facilities and a Model Solar Access Ordinance City of San Jose • Marketing plan to encourage commercial developers to incorporate energy - efficiency measures • Identified opportunities to influence design decisions and developed program options City Energy Coordinator, City of Los Angeles • John Zenner served as City Energy Coordinator • Co-authored Energy /LA Action Plana comprehensive, citywide plan addressing a broad array of energy issues and opportunities • Oversaw implementation by 25 departments • Plan awarded American Planning Association's Outstanding Planning Program HonorAward • Counseled Mayor Tom Bradley on energy issues LEED, CHIPS & CALGREEN Oevefcpers & Corporations Certified • Lincoln Property Comoany: Horizon @ Playa Vista Parcel A; LEED -CS Gold; 484,000 sf, first ground -up LEED -CS certified project in City of Los Angeles • Lincoln Property Compares: Horizon @ Playa Vista Parcel B; LEED -CS Gold; 310,000 sf • M. David Paul & Associates: The Pointe office tower, Burbank; LEED -CS Gold; 485,000 sf Tishman Speyer: The Campus at Playa Vista Parcel office building- Los Angeles; LEED -CS Gold; 320,000 sf • Urban Offerings: 3641 Holdrege Ave. Adaptive Reuse; LEED -CS Gold; first LEED -CS certified project in City of Los Angeles • Warner Bros. Studios; Stage 23, Burbank; LEED -NC Gold; first LEED certified soundstage • Life Technologies: Biotech Corryaany Corporate Headquarters, Carlsbad, CA; LEED -CI Silver • The Hanover Company: Ashton- Westwood Apartments, Los Angeles; LEED -NC Certified • Latham & Watkins: Los Angeles Office; LEED -CI Certified; 290,000 sf • Newcastle Partners: Douglas Park Office Block 2, Long Beach; LEED -CS Certified; 168,000 sf Tishman Speyer. Playa Vista Marketing Office,- LEED- Baldwin Park Health and Sustainability Element A -13 Cl Certified • Whole Foods Market: Ef Segundo Store LEED -CI Certified Green Strategies Without Certification • LA. Arena Development Company: Staples Center, Sustainable Design Peer Review (1998) • Gehry Partners: Beverly Hills Office Building, CALGreen • Khosta Ventures: Firm Headquarters, Menlo Park, CA; LEED -NC Silver Equivalent + CALGreen • Meta Housi 808 Spring Street Senior Housing Adaptive Reuse, LEED -NC Silver Equivalent + CALGreen In Process Disney: Central Air Terminal Historic Adaptive Reuse; Glendale Campus; target: LEED -NC Silver; in design Federal Realty: The Point retail center, El Segundo; target: LEED -CS Silver; in design Playa Visa. Community Center, target: LEED -NC Platinum; in design • Worthe Development Group: 13031 Jefferson Blvd. adaptive reuse offices (300,000 sf), Los Angeles; target: CALGreen + LEED -CS Silver; in design Education Certified • American Modular Systems: Gen7 CHPS PreFAB® classroom; CHPS Pre - Verified; 1st CHPS pre- verified classroom • Brentwood School: Gen7 Classroom Addition; LEED for Schools Gold /zero net energy • Santa Rita School District: Gen7prefobricated classrooms, , Salinas, CA; CHPS Verified; 2ntl CHPS Verified project in California • UCLA Deneve Student Residence Halls; 2 towers, 450 rooms; LEED -NC Gold • UCLA South Campus Student Center, LEED -NC Gold Green Strategies Without Certification • Los Angeles USD: CHPS compliance review of 40 new schools & 15 new buildings on existing campuses In Process • Crossroads School: Science Center; goal TBD; predesign • Los Angeles USD: Playa Visto Elementary School; target: LEED for Schools Gold; under construction Lone Beach USD: Roosevelt Elementary Schooii; target: CHPS Verification + Prop. 1D incentive, in design Santa Maria USD: Santa Maria High School new building, target: CHPS Verification + Prop. ID incentive; in design Sweetwater UHSD: Montgomery Middle School, target: LEED for Schools Platinum; final documentation UCLA: Semel IPCN (research institute); target: LEED - CI Silver; in design UCLA: Sproul Student Residence Halls & fining Commons; 350 rooms; target: LEED -NC Silver; under construction University of La Verne: 256 room Student Dormitory,: target: LEED -NC Silver; under construction Public & Non - Profit Certified • Metropolitan Water District: Water + Life Museums, Hemet, CA; LEED -NC Platinum, first LEED Platinum museum • City of Los Angeles: Silver Lake Branch Library, LEED - NC Platinum • Department of the Naw: Marine Corps Logistics Base Bachelor Enlisted Quarters, Barstow, CA; LEED - NC Platinum • City of LOS Angeles: Central Avenue Constituent Service Center, LEED -NC Gold • Department of the Navy: Reed Hall, Noval Post Graduate School, Monterey, CA; LEED -NC Gold • Travis AFB; Cargo Loading Training Facility, Fairfield, CA,' LEED -NC Gold • City of Beverly Hills: Fleet Services Center, LEED -NC Silver • City of Los Angeles: Fire Station X67; LEED -NC Certified Green Strategies Without Certification • A Noise Within Theater, adaptive reuse, Pasadena, CA; LEED -NC Silver Equivalent • County of Los Angeles: High Desert Medical Center, Palmdale,; Design /Build LEED -NC Silverrequirements • Leo Baeck Temple: Synagogue Renovation & New Classrooms, Los Angeles; LEED -NC Silver Equivalent • Metalsa: Automotive Frame Manufacturing Showcase Center, Monterrey, MX; LEED -NC Platinum Equivalent A -14 February4, 2013 �© �� Hogle- Ireland • Wallis Annenberg Center for the Performing Arts, Beverly Hills; Green Building/LEED analysis In Process • Burbank Department of Water & Power: New Electrical Shop; target: LEED -NC Platinum; in design • County of Ins Angeles: Hacienda Heights Community Center; target: LEED -NC Silver; in design • Metropolitan Water District: Weymouth Ozonation Generation Plant; target: LEED -NC Silver; under construction • National Park Service: Flight 93 National Memorial, Shanksville, PA; target: LEED -NC Gold; in design • Port of San Diego: Administration Building & Operations Center, San Diego; target: LEED -EBOM Certified; undergoing energy retrofit • Santa Monica Conservancy: Shotgun House Adoptive Reuse; pro -bono; target: LEED -NC Gold; in design ENVIRONMENTAL MITIGATION MONITORING Playa Vista • Manage MMRP (1998 - present) for award- winning 500 -acre urban infill mixed -use development (5,800 dwelling units and 3 million sf of commercial space) • Ensure compliance with 750 mitigation measures adopted as part of the project's approval Urban Retail /MGM Tower • Managed MMP and Stormwater Pollution Prevention Program for 35 -story Century City office building • Conducted site inspections & filed required reports Westfield Century City Manage MM RP for multi -phase shopping center redevelopment, including retail, office and residential tower • Advise on incorporation of mitigation requirements into project plans, conduct site inspections & file required reports Baldwin Park Health and Sustainability Element A -15 I This page intentionally left blank. A-16 February 4, 2013 _A= MIM CANNER consultants JOHN S. ZINNER SUMMARY OF QUALIFICATIONS LEED Fellow. Principal of firm providing sustainability and green building consulting services focused on program and project management and sustainable city program development. EXPERIENCE PRINCIPAL, Zinner Consultants Santa Monica, CA, 1991 to present • LEED & CHPS Project Consulting: Managed certification of over 3 million square feet of LEED projects, including LEED Platinum Water + Life Museum. Managing 15 active LEED and CHPS new and adaptive reuse projects for commercial buildings, schools, university housing, military facilities, Flight 93 Memorial and other projects. Green Building Master Planning: Developed Boeing Corporation's Douglas Park Sustainable Development Strategy, including LEED mandate. Lead author of Playa Vista Residential. Sustainable Performance Guidelines. Creator and advisor for Los Angeles Unified School District's CHPS high performance schools program, first in nation; over 40 CHPS schools completed. • Sustainable City Program & General Plan Development: Developed Rancho Cucamonga and Beverly Hills, CA, and Fayetteville, NC, Sustainability Plans, among others. Co- developed UN- recognized Santa Monica Sustainable City Program. MANAGER, LOS ANGELES OPERATIONS, NEOS CORPORATION, Rosemead, CA, 1987 -1990 Established and managed regional office of energy consulting firm. Managed planning, program evaluation and market research projects. Hired staff of six; won $1.6 million In contracts. Clients included Southern California Edison, California Energy Commission, and cities of San Jose, CA, and Scottsdale, AZ. sustainability in policy & practice ENVIRONMENTAL CONSULTANT Independent Practice, Santa Monica, CA, 1985 -1987 Provided strategic planning, project development, marketing and regulatory support. Clients included Bank of America, Los Angeles County, American Luminetics and SuperShuttle International. ENERGY COORDINATOR & PLANNING ADVISOR OFFICE OF THE MAYOR, CITY OF LOS ANGELES Los Angeles, C4,1978-1985 Managed city energy office. Developed national award winning "Energy /LA Action Plan;" oversaw implementation by 25 city departments. Focused on city energy savings and Los Angeles Department of Water and Power programs. Counseled Mayor Tom Bradley on energy and related issues. Supervised staff of twelve. EDUCATION M.A.. URBAN & REGIONAL PLANNING, University of Southern California, 1977 B.A.. POLITICAL SCIENCE, The Colorado College, 1974 LEADERSHIP AND COMMUNITY INVOLVEMENT Member. Board of Directors. Collaborative for High Performing Schools. Former Member, Board of Directors U.S. Green Building Council Los Angeles Chapter. Vice Chair. Santa Monica Conservancy. Former Chair, City of Santa Monica Planning and Housing Commissions. Former Member. Board of Directors Westside Urban Forum. AWARDS AND HONORS Winner. USGGC -LA !inaugural Green Visionary Exceptional Volunteer Award 7011; Winner. Green Apple District Awards for both Los Angeles & San Diego Unified School Districts CHPS programs. Winner. American Planning Association Outstanding Planning Program Honor Award. Recipient of proclamations from Los Angeles City Council and Mayor Tom Bradley. �__ ®� Baldwin Park Health and sustainability Element A-1 JEANNER consultants SUSAN M..DI GIULIO SUMMARY OF QUALIFICATIONS Green building project manager, providing LEED certification coordination and direct client support. LEED AP since 2006. CA Registered Architect since 1991. EXPERIENCE Santa Monica, CA, 2008 to present Manages certification process for LEED projects, including four UCLA residence halls, A Noise Within theater and Wallis Annenberg Center for Performing Arts, as well as commercial projects. CONSULTANT, ENVIRONETICS Los Angeles, CA. 2008 Performed LEED base points study for the nine Los Angeles Community College District campuses as part of LACCD's Building Green program, amongthe largest public sector sustainable building efforts inthe US. PROGRAM DEVELOPMENT CONSULTANT, USGBC -LA Los Angeles, CA. 2008 Responded to technical and LEED accreditation inquiries from membership and advised on the program needs of the design and construction community. ARCHITECTS. Santa Monica, C4,2005-2007 Project Manager on multi - family, residential and mixed use projects including the Pioneer Bakery Building in Venice, CA and Rubio Village, San Gabriel, CA. Also provided consultant management on the Hartford Apartments, planned as an early affordable housing adopter of LEED. sustainability in policy & practice ASSOCIATE. LEVIN & ASSOCIATES. ARCHITECTS, Los Angeles, C4.2003-2005 Produced a 204 page rehabilitation and reuse study of the Southwest Museum, Los Angeles, CA. In conjunction, designed the Southwest Museum Artifact Conservation Project which reconfigured space and systems within the museum for safe removal, cleani ng, cataloguing and transfer of artifacts. EDUCATION M.A.. ARCHITECTURE. University of California Los Angeles, 1983 Boston Architectural Center. Boston, Massachusetts. Architectural studies B.D.I.C. Architecture & Environmental Design. University of Massachusetts, 1977 LEADERSHIP AND COMMUNITY INVOLVEMENT Member, U.S. Green Building Council -LA Chapter. Member, Los Angeles Conservancy. Member, Past Rearesentathre. the Los Angeles Interfaith Task Force on the Environment, Farmer Chair Environmental Committee, Saint Augustine's by the Sea, Santa Monica. President. Board of Directors. Viver Brasil Dance Company, Los Angeles. PUBLISHED ARTICLES Progressive Architecture. July 1994, Interview with Jaime Lerner. Lerner, then mayor of Currtiba, Brazil, is credited with transforming Curitiba into one of the world's most environmentally sustainable cities. RELATED TRAINING Build it Green Certified Green Building Professional A-18 February 4, 2013 Hogle- Ireland , RPferPnrPg l� E N G I N E E[ 1 N G Fuscoe Engineering Fuscoe Engineering, Inc. (FEI) is an established engineering firm with specialty practices in stormwater management, green and complete streets, and Low Impact Development (LID). Starting with California's first "bioswale" design in 1994, the firm continues to provide insight, ideas, and alternatives for green infrastructure based on proven and practical civil engineering principles. Project experience includes leading and writing the "Sustainable Travelways Guidelines" for the City of Irvine, planning and designing the sustainable infrastructure at the Orange County Great Park (a four square mile military base reuse), designing the City of Burbank's sustainable Lake Street Corridor, and designing the Cesar Chavez Boulevard "Complete Street' in Los Angeles. The firm has also helped fashion sustainable infrastructure concepts into City General or Area Plans in Fullerton, Santa Monica, Anaheim and other cities. FEI will play an advisory role on the team by providing alternative design standards, technical narratives, and guidance for sustainable policy, plus provide specific project input on: • Public Facilities • CEQA Documentation ■ Financing and Operations • Environmental Resources ■ Sustainability Elements • SACOG Sustainable s Climate Action Plan Communities Strategy The FEI team will interface with City Public Works, Utilities, Engineering, and Environmental sources to leverage the City's working knowledge of infrastructure opportunities and constraints. Baldwin Park Health and Sustainability Element A -19 This page intentionally left blank. A-20 February4,2013 EDUCATION o B.S., Civil Enginrering, Univenily of Southem Cohfomio, 1972 o V✓edonds Restoration Curriculum, University of California, 1998 REGISTRATIONS PE PLS 1975 - CA J.`24701 AWARDS • National hnolisi in the Real Estate, Hospitably b Construction category of the Ems! R.. Young En!rc-picne'r Of The Year 2006 Amtrak • Ernst Fx Young Enligataneur of flue Year' 2006 Regional Awo,d • Arn neon Socieh of Civil Engineer, Orange County brunch, Engineer of the Year Award • Orange County Business Journal, Excelience in Entrepreneurship Avord AFFILIATIONS • Urban Land Institute • American Institute of Architects • American Society of Civil Fngiaeers • Council of Engineering Consolianls of America • Building Industry Association of Southern California • The Mioceaa Foundation • Young Presidents GrganSzoiion • U. S. Green Building Council FEI TEAM MEMBER SINCE 1992 vy RESUMES Patrick R. Fuscoe, PE CFO Paltick Fuscoe is the founder and CEO of Fuscoe Engineering, Inc. and over the course of his 35 -year career he has been the lead engineer on hundreds of nvleslone assignments III, oughoul Southern California. His relevant experience includes oversight of project_. such as Santa Monica's Bergamot Aiea Plon; Liclo Village Concepfuol Plan in Newport Beach; Long Beach Roulevard Specific Plot); Baadwin Park Dnwniov.n Specific P61, Eost Les Angees TOD Specific Plan; Fullerton's Collegelown Specific Plan; MOUnlcila Pork Specific Plan in Anaheim; Eti,iouda Specific Plan in Son Betnorrlino County; SloneRidge 9 Priesmnon Specific Plan in Peres; I ine Ranch Waiter Dish i-I', I (f I Fared S =_nano SValmll Area Plan; Green Streels Aclministralive Guidelines for City of Irvine; Cesar Chavez and La Breo Green Slreef projects in IDs Angeles; Lake Street Green Street project in Burbank; Pottolo Parkway Corridor Streelscopes in hvine; and Orange County Great Park, among many others. Put initiates strategic planning for rill of the firms larger projects, overseeing the proaress of each development and offering creofive direction, guidance and suppod. HE confinues to bring valuable enet9y, insight and erfiaordinmy communication skills to the design team at Fuscoe Engineering, inspiring its professionals to excel in their creativity and service to clients. Under Pat's able leadership, Fuscoe Engineering has transfoirned into a company of indi,tduals who work as a team declicated to quality, service and innovation; a company which thoughtfully integrates the buili environmenl into the natural em-itonmeni in a creoiive and responsive manner. �_.; Baldwin Park Health and Sustainability Element A -21 t 4 This page intentionally left blank. A-�� February 4`?013 ���� Hog|e`|rv|«nd 1. Overview of Firm Evan Brooks Associates is a strategic planning consulting firm closely serving its clients by studying existing conditions, determining problems, challenges and Page I 1 constraints, and providing a full range of options to assure successful project completion. Our firm specializes in transportation planning including grants management, planning and acquisition services. A large part of the firm's work is in the areas of funds management and grant writing for municipal agencies. The grants and funds management team is one of the firm's strengths and actively maintains regional, state and federally funded projects among 20 local agency clients in Los Angeles County. The Firm (EBA) also plays a crucial grants acquisition and administration role in large and small infrastructure projects from concept, design, engineering, funding, permitting, construction management, and project close out by primarily providing lead agencies with funding strategies. EBA has also provided lead agencies with community outreach services often associated with planned and proposed transportation projects. Additionally, the Firm provides environmental impact analysis for a wide range of transportation projects. The firm is a small business and currently includes six professional staff member and two administrative and support personnel. The firm serves Southern California, particularly cities within Los Angeles County. Its corporate office is in Old Town Pasadena and the firm has a second office in Alhambra. Although the Firm's primary contracts are in Southern California, its funds management services extend across the State. The firm's principal is Mr. Hal Suetsugu who has over 20 years of transportation and land use funding experience and has been instrumental in finding, securing, maintaining, and closing out all levels of government funding. Projects have included parking structures, roadway resurfacing, roadway realignments, transit centers, safe routes to schools, community centers, and signalization. Baldwin Park Health and Sustainability Element A -23 2. Client Service Areas Evan Brooks Associates is a Transportation Planning and Funds Management Firm specializing in compliance with federal, state, regional and local grant requirements. The Firm provides its services under the following three areas of specialization. Pa; ,e 12 t Grant Acquisitions and Funds , Management Environmental Analysis and Compliance TRANSPORTATION, TRANSIT AND LAND USE PLANNING The Firm provides a wide range of traffic, transportation and traffic studies, including Traffic Impact Analyses, Traffic Signal Synchronization, Parking Demand Studies, Non - Motorized Transportation Plans, Circulations Plans, and assists in large infrastructure projects as a team of project, program and construction managers; including inter - governmental coordination and advocacy planning, A -24 February 4, 2013 V _ Hoyle- Ireland GRANT ACQUISTIONS AND FUNDS MANAGEMENT The firm's principal is Mr. Hal Suetsugu who has over 20 years of transportation and land use funding experience and has been instrumental in finding, securing, maintaining, and closing out all levels of government funding. He develops long Page 3 range strategic planning for funds management and has aided local agencies with receiving and managing over $76 million over the past four years. Projects involving project management and planning, grants acquisitions and administration, and traffic analysis have included public parking structures, roadway resurfacing and realignments, highway safety improvements, transit - oriented developments, safe routes to schools, sustainability and environmental, transportation demand management and transportation enhancements. ENVIRONMENTAL ANALYSIS AND COMPLIANCE The Firm provides environmental analysis, review, and compliance services for primarily transportation and transit agencies. The Firm serves as project manager, document preparer, technical expert, or plays an administrative role in a range of projects undergoing environmental review under CEQA, NEPA, and Caltrans procedures. Review and study are included for additional local, State, and Federal environmental requirements. Baldwin Park Health and Sustainability Element A -25 3. Qualifications of Staff Mr. Hal Suetsugu, Vice President of Evan Brooks Associates, has extensive experience working with transportation funding and is known as one of the Palo 14 experts in the Los Angeles County area. He has additional grant acquisition experience in the water, environmental quality and the energy field. EBA is a full - service grants management and funds administration firm. All assigned staff members are fully available to serve the Firm's clients and have worked on a diverse range of small and large grant funded projects in the past. All have worked together as an established grants management and funds administration team. The Firm also provides intergovernmental liaison services for all funding agencies in advocating and coordinating grant funded projects. We have established long term relationships with all levels of the government including the local, regional, state and federal agencies. Additional EBA staff members, including research and staff support, are available to work on assignments. The Firm develops a project team for all assignments, which may include two to six staff members depending on expertise and project complexity. Staff members include professional project planners under the direction of the Firm's principal, Mr. Hal Suetsugu. His staff of four dedicated professionals will serve as Project Planners and will provide on -going management of client services and assigned projects based on specialization. Also assigned are funds analysts and research analysts to for grant funds tracking and regional /state /federal compliance. All staff members are fully accessible to for client work during business hours and possible non - business hours as needed, such as evening meetings. The following shows a general organization of staff. A-26 February 4, 2013 �_ Hogle- Ireland Table 1. General Staffing Organization Hai sue ugu Prajea Principal fulietM. Arroyo ArtLueto Projev[Planner j ftvlett Planner bumarnum 1. _Urban Planning Sal Lopez I I Yunua RahiPE Lvmmuntty PrvjeRPlanner tut mrh l Engineeting mplete Stteeu l jorgeL2atra Planner, Mmdy Belk GISf1' Aesear dt Atulyst ftvie alisit ner . 7tansu is Baldwin Park Health and Sustainability Element A-27 4. Project Experience Summaries The following provides a discussion of staff prior experience. Mr. HAL SUETSUGU Project P&dpat Mr. Hal Suetsugu will serve as project manager and has over 20 years of experience in regional and local transportation, redevelopment and land use planning focusing on strategic and legislative policy planning, funding and grants management, program and project management, public and community relations, public and private sector contracts administration, federal, state and regional agency liaison, government /customer relations and organizational and intergovernmental coordination. Mr. Suetsugu has successfully developed transit funding and finance studies for more than 10 Southern California cities including South Pasadena, Pico Rivera, Redondo Beach, Huntington Park and El Monte and obtained grants for more than 40 public sector projects within Los Angeles County, totaling more than $72 million. He has effectively worked closely with the funding agencies to develop competitive funding programs and grants proposals for his clients. As a former transportation deputy to Metro's Chairman of the Board and senior legislative and funds analyst for Metro's Capital Planning department, Mr. Suetsugu is well versed in government relations, liaison and advocacy at all levels of government, including agencies such as Federal Transit Administration, Federal Highway Administration, Federal Department of Energy, FEMA, Caltrans, California Energy Commission, California Transportation Commission, California Housing and Community Development, Southern California Association of Governments, Metro, SCAQMD, San Gabriel Valley COG, and various local agencies. His professional experience includes: • Fourteen years managing transportation projects and administering public and private contracts. • Seven years managing state and federal capital funds planning and strategic funds forecasting. • Four years in local agency city planning, city commission liaison, grants management and administration activities. • Developing and maintaining interagency coordination. • Successfully obtained grants for more than 50 public sector projects within Los Angeles County, totaling more than $72 million. • Effectively working closely with funding agencies to develop competitive grant applications for his clients. Page 16 A -28 February 4, 2013 Hogle- Ireland - -�© • Serving as the former transportation deputy to Metro's Chairman of the Board. • Serving as senior legislative and funds analyst for Metro's Capital Planning department. • Serving as a transportation manager with the City of South Pasadena. rage • Well versed in government relations, liaison and advocacy at all levels of government, including agencies such as Federal Transit Administration, Federal Highway Administration, Federal Department of Energy, FEMA, Caltrans, California Energy Commission, California Transportation Commission, California Housing and Community Development, Southern California Association of Governments, Metro, SCAQMD, San Gabriel Valley COG, Southern California Edison, Athens Disposal and various local agencies. • Working closely with Federal, State, County and local legislative and technical staff in order to gain supportfor grant funded projects. • Working closely with FHWA, Caltrans Local Assistance and Metro staff to successfully secure several federal -aid funding for various public works construction projects • Serving as the lead project manager for the administration and coordination of Federal E -76 obligations • Serving as the lead manager for State and Regional Memorandums of Understanding agreements for planning and construction projects. • Preparing and administering several federal, state and regional close -out audits for grant funded projects. Ms. JULIET M. ARROYO Project Plcnner Ms. Arroyo has over 20 years of experience in urban planning specializing in environmental review and compliance at the California and Federal levels for large and small, private and public projects. She has additional experience in transportation planning, historic resources, urban design, land use planning, public funding, and redevelopment. Ms. Arroyo has worked as a transportation planner and environmental specialist. She prepared the Citywide Parking Study for the City of Lawndale and was project manager for the City of Calimesa Circulation Element. She had monitored federal funding expenditures for transportation projects and has prepared "Preliminary Environmental Studies" pursuant to Caltrans requirements for over 30 transportation projects. Baldwin Park Health and Sustainability Element A -29 She has written grants for transportation, environmental, and arts projects. She prepares environmental documents and prepares technical analyses for historic resources, land use, aesthetics, and transportation. She worked as the CEQA and Historic Preservation Planner for the City of Glendale and has processed development projects through the City's approval bodies. She has written Page 18 municipal codes for historic preservation plans and inventive programs. She managed and conducted historic resource surveys and was staff for design review projects with impacts on older properties. She has received awards for her work in historic resources. She has also worked for developers and property owners processing projects through the entitlement process focusing on zoning, plan compliance, historic resources, and environmental review. She also serves as an architectural historian and has written books on the history of Glendale, California. ART CUETO, Projectfionocier Mr. Cueto has more than 20 years of professional experience in the areas of land use and transportation planning, urban design, and development management in both the public and private sectors. Art served as the Metro's Bicycle and Pedestrian Modal Lead where he worked to implement $80 million in bicycle, pedestrian and streetscape improvement projects throughout Los Angeles County, helped develop the agency's joint development policies that resulted in the development on numerous transit - oriented development projects along the Metro Rail system, and oversaw the planning and environmental clearance of major capital improvement project. Art's public sector experience includes the development of master plans of mixed use and faith -based projects, project entitlement, and development management. Art serves in the areas land use and transportation planning, project management, and public financing/grant writing. Mr. YUNUS RAHI P.E., T.E. Project Engineer Mr. Rahi is a California Professional Engineer with over 25 years of professional experience in the areas of traffic engineering, transportation planning and engineering, civil engineering, highway design and planning, traffic impact studies, traffic signal design, work area traffic control and detour plans, municipal engineering, project management, proposal preparation and business development, client representation in public hearings, community meetings, planning commissions and city councils, capital improvement project program management for local agencies including applications for project funding, reimbursement requests, federal and state fund obligation and project close -out reports, attendance and representation in agency and community meetings, resident engineer on federal -aid construction projects for local agencies, and A -30 February 4, 2013 ..�� Hogle- Ireland consultant City traffic engineer services. Projects completed for various local cities, school districts, private developers, as well as regional, county, state and federal agencies in Southern California. Mr. RODERICK GOLDMAN rransitPionner Pa;m I ci Mr. Goldman has over 20 years experience in transit planning and development and is assigned as a project manager for the operational efficiency and effectiveness study. Mr. Goldman provides an extensive understanding of transit planning issues from his personal background as a member of transit agency staff as well as consulting experience. This experience provides clients with a broad -based perspective in the development and implementation of their transportation plans, and a full understanding of the impacts of transportation issues to the entire organization and the community at- large. Mr. Goldman has provided professional expertise on similar analysis such as the Comprehensive Operational Analysis prepared for Omnitrans of San Bernardino. DTS has provided assistance to San Bernardino Associated Governments (SANBAG) as part of a consulting team in a comprehensive analysis of the performance of the Omnitrans transit system. Services provided include evaluation of current transit system performance, review and inventory of area transit facilities, evaluation of service policies and standards, customer outreach, and development of service alternatives. Mr. SALVADOR LOPEZ PunningA noNst /CornmuniNOutreechSpeciaiist Mr. Lopez has over 14 years of experience as a city planner specializing in land use planning, urban design, smart growth, bicycle and pedestrian design and grants management. Mr. Lopez has worked as a Health and Built Environment Analyst. Through this position, he integrates health and the built environment to collaborate with city departments to ensure that cities see the benefits of working on long term planning to address economic and development challenges that affect public health and the built environment. He works to ensure long term sustainability of the community and to engage residents and stakeholders. He has been instrumental in the passage of health driven policies including smokefree multi - family ordinances, tobacco retail licensing, healthy retail guidelines, healthy vending polices and Complete Streets. Mr. Lopez has been an integral component to creating walkable and healthy cities. Under his leadership and supervision, he successfully mobilizes resident and stakeholder groups to participate in advisory committees and community workshops in preparation of and involvement in the passage of city programs and policies. He works closely with local elected officials, school districts and Baldwin Park Health and Sustainability Element A-31 community /advocacy groups to collaborate on programs and policy initiatives that provide further awareness and advocate for expanded and strengthened policy changes that affect health and the built environment. Mr. JORGE ZARZA Gisrecnmuan Page 11.0 Mr. Zarza is a GIS technician who specializes in updating zoning and general land use maps. His projects include; cartographically prepare map layouts and print maps for staff reports and meeting presentations, assemble census geography and attributes for community mapping and analysis, geocode addresses, digitize and assemble geodatabase. Ms. MINDY BELLI 7echn)caIResearch Anal/Sf Ms. Belli is a technical research analyst and specializes in writing and preparing grant application and proposals. Her projects include research and drafting of policies for municipal agencies and developing policies for traffic calming and parking management, processing federal and state applications in accordance to established guidelines, drafting a formal status report for a municipal transit service, drafting proposals and grant applications, developing press releases for events or meetings, assisting local residents with application submittals and required documentations. Ms. Belli has also written award winning - application for the AQMD Model Community Award (2006). A -32 February 4, 2013 r Hogle- Ireland 5. Selected Current Project Experience Evan Brooks Associates has extensive experience working in a large number of Cities within Los Angeles County. The Firm has worked for several Public Works and Planning Departments with public funding strategies for roadway projects Paige 11 including resurfacing and realignment. The following are current funds management projects. The following provides examples of qualifying projects with dates, contact persons, and scope of work performed. The following also includes the number and type of program or service performed. None of the Firm's work was audited, but the Firm has served clients with audits from work performed by other consultants. CITY OF BALDWIN PARK, Transit Center and Parking Structure Funds Management and Labor Compliance Evan Brooks Associates (EBA) is a part of the construction management team responsible for managing and monitoring federal transportation funding for completion of a three -level parking structure as part of a larger Transit Center in the middle of the city of Baldwin Park. Additionally, EBA is managing the labor compliance requirement associated with federal funding. Mr. Vijay Singhal, Chief Executive Officer City of Baldwin Park 14403 E. Pacific Ave, Baldwin Park, CA 91706 626/960 -4011 vsinghal@baidwinpark.com CITY OF HUNTINGTON PARK, On -Call Transportation Management Services Grants Acquisition /Funds Management and Transit Planning Evan Brooks Associates (EBA) is available to the City of Huntington Park for Funds Management Services, Current assignments include a Transit operational study and parking analysis. Mr. Rene Bobadilla, City Manager City of Huntington Park 6550 Miles Ave, Huntington Park, CA 91750 323/582 -6161 Rbobadilla @huntingtonpark.org Baldwin Park Health and Sustainability Element A -33 CITY OF ROSEMEAD, City Wide Transportation Funding Funds Management Evan Brooks Associates (EBA) provides the City with managing transportation funds including funds from the Metro "call for projects ", safe routes to schools, p aae 1 12 transportation demand management, and project specific funding. Mr. Chris Marcarello, Public Works Director City of Rosemead 8838 E Valley Blvd, Rosemead, 91770 626/569 -2191 Cmarcarello@cityofrosemead.org GRANTS PLANNING AND ACQUISITION SERVICES The Firm provides agencies with both grant writing and grants administration services and has completed the following grant projects. PLANNING & ENVIRONMENTAL • SCAG Compass Blueprint Alhambra Downtown Economic Development Plan • SCAG Compass Blueprint Inglewood La Cienega Corridor Study • SCAG Compass Blueprint Inglewood Downtown Master Plan • State, Environmental Enhancement and Mitigation Program TRANSPORTATION IMPROVEMENTS • Federal TIGER, Pomona State Route 71 Corridor Enhancement Project • Federal TIGER El Monte Gateway Multimodal Transit Center Project • Federal TIGER Inglewood Crenshaw /LAX Corridor Improvements • Federal TIGER Inglewood Century Corridor Improvement Project • Metro South Pasadena Mission Street /Metro Gold Line Project • Metro Baldwin Park South City Bicycle Improvement Project • Metro San Gabriel /Mission TEA Improvements • Metro Duarte Metro Gold Line Pedestrian Improvements BEAUTIFICATION & SAFETY o Metro La Canada Flintridge Angeles Crest Beautification Project A -34 February 4, 2013 Hogle- Ireland • Metro Azusa Avenue /1 -210 Freeway Beautification Project • Metro San Gabriel BI. /Mission Rd. Beautification SUSTAINABILITY & EFFICIENCY • Alhambra /CEC Street Light Improvement Project Page 113 • Inglewood /CEC Manchester Boulevard Street Lighting Project • Baldwin Park Metrolink Station Sustainability Improvements • Bellflower Prop 84 EEMP Bellflower Boulevard Improvements The Firm has helped cities and agencies obtain funding totaling over $76 million over the past four years as shown in the table below. Baldwin Park Health and Sustainability Element A -35 Table 2. Summary of Successful Grant Applications, 2007 to 2012 Alhambra AQMDOCMACMNG[Refueling0 $300,000 Alhambra EnergyIEECfiED3igna19Upgrade0 $950,000 Alhambra Highway[SafetyWission ®rive $390,000 Alhambra H ighway[SafetyWa lleyM lvdnMa rengo $440,000 Alhambra HighwayLSafetyEValleyM ]vdCNew[Ave $645,000 Alhambra MetroCCallflor [ProjectsgtalleyMlvd.© $1,500,000 Alhambra MetroMA in Ma I Mus[Pu rchases $400,000 Alhambra Safe [Routes®olSchoolsAlhambra[High $256,000 Alhambra Safe [Routes [to3chools[CommonweaRhO $270,000 Arcadia MetroM aalldor[Projects3iuntingtonlIDcO $1,010,000 Azusa Metro[ CallOor [Projects[!FEA(AzusarAve.0 $800,000 Azusa MetroCCalMorf [Projectsl?rransitCEenter $4,200,000 Baldwin[Park MetroMalllorf ProjectsMaldwinfSikeway0 $400,000 Baldwin[Park MetroMallOor [ProjectsRMetrolinMverpass0 $1,800,000 Baldwin[Fark MetroMall @orfProjects2FDM[Project0 $300,000 Baldwin[Park MetroMallffor [Projectsturansit[Eenter0 $4,200,000 Baldwin[Tark MetroM4 ini[EaIlMus[Purchases0 $400,000 BaldwinfPark StrategicrGrowth [Bustai nab! lity[Planning0 $368,000 Bellflower HighwayLSafety oBellflowerMoulevard $913,000 Bellflower Safe ]Routes ®o[Echool[IEucalyptus0 $642,000 Bellflower SafefRoutesOor5chool[Palm /Clark $477,000 Carson Cail1forlProjects[Avalon[RSTI $6,700,000 Commerce Highway [SafetyONashingtonEarfield $559,000 Commerce Highway3afetyrlvashington &5 $353,000 Commerce Safe[RoutesmagunaMand ini $572,000 Duarte MetroECallaor [RrojectsrEoldlineTed $530,000 Eif4.4onte MetroMalllfor PProjects ®owntownDrDM $316,000 ElWonte MetrorEal111od 'ProjectsMamona[gync $2,760,000 E130onte MetroWa116or ffrojectsWalley[RSTI $1,470,000 HermosaMeach Highway3afetyrYailey ®rive $120,000 Inglewood Energy[CECLStreetRighting0 $650,000 Inglewood Highway[Safety[Erenshaw[SrCu me $273,000 Inglewood Highway[Safety[R4anchester0 $172,000 Inglewood MetrorCalll3or rFrojectsXentury[RSTIO $3,200,000 Inglewood MetrorCallBor [Projects7lorenceMSTIO $2,400,000 Inglewood Metro [Ba116orlProjectsfda[Rrea[SLEu rve0 $6,300,000 Inglewood SafeM outesrEaCFrijeralSafety ®mprovements $325,000 Inglewood -Safe (Routes ®of5choolltvvy[Sidewalk0 $239,000 Inglewood SCAGtaa[[EienegaMorridorrEtudy $250,000 Lawndale Caillfor[Projects®nglewood /Marine $1,019,000 Lawndale Highway3afetyWansel /Marine0 $249,000 Pomona CallOorLProjects [SR71 /Mission[BIvd.0 $3,200,000 Pomona. TCRPLSR71/Mission3mprovements0 $16,400,000 Redondo[Beach BOS0IRRAIADAf'gnprovements0 $200,000 RedondoMeach BOSIETAGDiscretionaryfBus[Stops0 $218,000 RedondoMeach Cailltor[FrojectsUranSRXemer $3,200,000 Rosemead Highway[Safety[611[39[Rosemead $479,000 Rosemead Highway3afetyriValnutErove /Rosemead /Gary $377,000 Rosemead MetroMaligor3 )rojectsLAtalley[RSTI $780,OD0 Rosemead Safe[RoutesrNortheastMosemead $1,018,000 Rosemead SafeMoutesgWorthwest[ROSemead $860,000 Rosemead SafefRoutes[SouthlRosemead $526,000 Rosemead Safe Moutes®o5choolfBitywidefSRT50 $490,000 SanM4arino SafefRoutes ®olSchool[Citywide[SRTSO $727,000 South[Pasadena SafefRoutes[FairMaks $251000 FundingAmount:® $77,844,000 Page 114 A -36 February4,2013 Hocl_Ireland v� 6. Consulting Fees The Firm's fees include time and materials charges directly related to client services. This includes hours for work tasks, project management and coordination services such as staff meetings and public presentations, and > project direct expenses. The following Table 3 provides a breakdown of the Firm's hourly rate for consulting work. These rates are subject to change. Table 3. Reimbursable Hourly Billing Rates Project Principal $140 Project Planner /Engineer $120 Environmental Specialist "$100 Planner /Associate Engineer. $90 Funds Analyst $90 Research Analyst $80 Word Processing/ Graphics $65 Administrative Support $55 EBA also invoices its clients for the full cost of out -of- pocket expenses directly related project assignments under contract. Baldwin Park Health and Sustainability Element A -37 EXHIBIT "B" PROPOSAL FROM RAIMI & ASSOCIATES R , ? j7 a,.= RESPONSE TO REQUEST FOR PROPOSALS: CITY OF BALDWIN PARK, CA HEALTH AND SUSTAINABILITY ELEMENT UPDATE TO THE BALDWIN PARK 2020 GENERAL PLAN PROPOSAL SUBMITTED BY: RAIMI + ASSOCIATES in association with PMC and Fehr & Peers MATT RAIMI Principal -in- Charge 510.666.1010 matt @raimiassociates.com BERKELEY (Main Office) 2000 Hearst Ave, Suite 306 Berkeley, CA 94709 FEBRUARY 4, 2013 RIVERSIDE 3850 Vine Street, Suite 140 Riverside, CA 92507 MATT BURRIS Project Manager 951.530.3577 mattburris @raimiassociates.com LOS ANGELES Pershing Square Building 448 South Hill Street, Suite 418 Los Angeles, CA 90013 raimi± associates fp[he nature ci com muritr FEHR M PEEPS PMC" 1piN5I04tAi10C COXSV CIRXt$ '��� 1. Project Approach 2. Scope of Work 3. Schedule 4: Cost Proposal 5. Project Personnel 6. Similiar Projects 7. References 2 , 1. J4Xi 1 PROJECT UNDERSTANDING In the past decade, the City of Baldwin Park has become a leader in the fields of sustainability and health. The City has implemented a large number of programs aimed at improving the health of its residents and quality of the natural environment, with a particular emphasis on climate change. These programs include the Safe Routes to Schools Plan, the Complete Streets Policy, the Climate Action Plan, energy efficiency retrofits, the corner store conversion program, and no- smoking ordinances. Now, with the help of a Prop 84 planning grant from the Strategic Growth Council, the City is ready to take the next step by creating a stand- alone Sustainability and Health Element for the City's General Plan. The Element is expected to be broad in scope and address a wide diversity of topics from GHG reduction to reducing automobile use to access to healthy food access. The project will also include significant public involvement to ensure that the programs and policies developed reflect the vision and values of the community. However, the Element and its implementation must be completed against the backdrop of dwindling public funds and a Planning Department that is severely understaffed. Baldwin Park has already done extensive work on sustainability and health as compared to most California Cities. As a result, a key strategy of this effort will be to consolidate previous efforts into a cohesive program and set of policies, while completing new work where there are gaps. We propose three primary outcomes for this effort: 1. To codify the existing policies and programs into a single cohesive and comprehensive policy document and then add new policies where gaps exist. 2. To create a detailed implementation program so that Staff has a clear roadmap to how each program will be implemented and a plan to creatively access funding for projects. 3. To use the funds to actually begin to implement the programs during the project. While not explicitly called for in the RFP, this will allow the City to advance its vision using existing funding. Raimi + Associates, and our partners PMC and Fehr & Peers, are ready to assist the City with this effort. Our team has extensive experience with General Plan and a particular focus on incorporating sustainability and health into the General Plans. In fact, Raimi + Associates has prepared more health policy documents than any other firm in the State, including a health element for the nearby City of El Monte. The team also has significant experience working in and around Baldwin Park, including the Energy Action Plan (PMC and Fehr & Peers) and the Mid - Valley Transportation Corridor Project ( Raimi + Associates and Fehr & Peers). Finally, Raimi + Associates is proposing to engage Sal Lopez as a contract planner for this project. Sal has extensive knowledge of the City's past efforts and can work in the City's offices as extension of staff on this project. He will, essentially, be fulfilling the role identified for him in the SGC grant application. RAIM/ + ASSOCMA S PROPOSAL FOR THE C? OF BA wlN PARK FEBRUARY 4, 2011 / PAGE 1 KEY COMPONENTS OF THE APPROACH The following are highlights of the team's experience and of our approach to the project • Hire on -site staff. Raimi + Associates is proposing to hire Sal Lopez, former Baldwin Park employee, as a contract staff member to work directly in the City's offices or in R +A's Riverside office (depending on the preference of the City). His knowledge of the City's operations and past efforts on health and sustainability programs will ensure that the team builds upon past efforts. We are also proposing to include Sal on the team at a discounted "break even' rate for us. This will enable him to work approximately 800 hours on the project, which equates to between 1/3 and '% time during critical phases of the project — significantly more direct staff, support than other consultant teams will be able to provide within the allotted budget. • Build off of work done to date. Two early activities of the project will be a policy scan of existing City programs and policies on health and sustainability, and an evaluation of State and regional best practices. This effort will ensure that the team builds off of work done to date and is incorporating the newest and most innovative approaches into the creation of the Sustainability and Health Element. With Sal Lopez, our team has a strong grasp of existing City initiatives. In addition, R +A, PMC and Fehr & Peers are leaders in the fields of sustainability and health and have prepared many of the cutting -edge policy documents across the State. • Take an expansive view of sustainability and health. We believe that some of the most significant gains in our society's health and sustainability can come from changes in our land use and transportation patterns. In addition, many other types of programs and policies have co- benefits for both sustainability and health. While this effort is not intended as a comprehensive update to the Land Use and Circulation Elements, we will evaluate these Elements and propose changes where necessary. These changes could result in promoting higher density, mixed use development, expanding transit options in the City, improving the pedestrian environment and /or creating a comprehensive bicycle network. • Engage the public throughout the process. While Health and Sustainability Elements can be overburdened with technical information, they are only effective when crafted as accessible documents to the general public. One way to ensure that these policy documents are easily digestible is to engage the community, which can provide high -level direction on health and sustainability issues, goals, and priorities. Our approach anticipates using a hybrid of grassroots community outreach effort with existing community organizing structures, and public meetings to engage a broad cross section of the community. Specific activities proposed include: public workshops; an Advisory Committee to guide the process; meetings with community organizations at their regularly schedule meetings; walk audits; attendance at public events; and regular meetings with the Planning Commission and City Council. • Consistency with AB32 and SB375. The Sustainability and Health Element will be consistent with the SCAG regional plan and other regional planning efforts. During the project, the team will regularly consult with necessary outside regional and State agencies and, at the end of the project, the team will provide the City with documentation to show consistency. This will allow the City to take advantage of various regulatory and funding opportunities. • Select indicators to understand the existing conditions and track progress. Indicators are a way to . measure success and set targets for the future. R +A will work with City staff and the Advisory Committee to select a series of appropriate indicators for both health and sustainability. The indicators will be adapted from a combination of local sources and resources like the Healthy Development Measurements Tool and Health Impact Assessment, and LEED -ND. We will then use these indicators to inform the plan alternatives, set targets and track progress during implementation. The indicators will also be tied to outcomes identified in the SGC grant application. P~ + ASSOCMA S PROPOSAL FOR THE CRY OF BALOW /N PARK FESRUAFY 4, 2013 / PAGE 2 • Create interactive Excel -based evaluation tool. The project team will develop an easy -to -use policy evaluation tool to support the decision making process. The tool, which will be in Microsoft Excel, will allow City staff, decision - makers and the public to evaluate different policies and programs for their impact on sustainability and health outcomes. More specifically, it will enable the team to track conformance with AB32 and SB375. The tool will be developed specifically for this project. At the same time, it will build off of work already completed by R +A, PMC and Fehr & Peers including the Energy Action Plan, Fehr & Peers' LA Metro's sustainability project and R +A's climate action planning tool prepared for San Luis Obispo County. Finally, it will be designed to allow the City to monitor and evaluate the sustainability and health programs during project implementation. • Putting the pieces together to develop the Element. As identified in the RFP, the primary outcome of this effort will be the development of a Health and Sustainability Element. Working closely with City staff, the Advisory Committee and the community, the R +A team will craft a tailored goal and policy framework that addresses the community's needs, and that includes the vision, policies, and programs already prepared by the City. The Element will include clearly written goals and policies and visual images, such as photosimulations and renderings, to show how policies can positively impact the built environment. • Streamline CEQA Review. The Health and Sustainability Element is an amendment to the City's General Plan and is considered a project under CEQA. PMC will prepare an addendum to the Baldwin Park 2020 General Plan EIR to comply with CEQA. • Create feasible, measureable and implementable policies and programs. While this effort is a policy document, our work program is focused on ensuring that the City's vision and specific policies and programs can be implemented over time. Thus, our scope of work and budget include significant time for evaluating the effectiveness of different policies and developing a detailed implementation program that includes potential funding sources. • Implement the programs during the process. We are proposing to use a portion of the funds to begin to implement the policies developed during the process. This could include updates to the zoning code, the creation of new ordinances or writing grants for additional project funding. • Complete project on an expedited schedule. The R +A team is proposing to compress the project schedule to approximately 1.5 years. We have found that shorter efforts result in more focused attention to the project by the public and City staff. /?A/M/ • ASSOC/A] S PROPOSAL FOR THE CRY OF BALOW/N PARK FEBRUARY 4, 2013 / PAGE 3 The following is the scope of work for the Raimi + Associates (R +A) team for the Health and Sustainability Elements of the Baldwin Park General Plan 2020. The tasks below are consistent with the SGC tasks but have been re- ordered to reflect our proposed approach and flow of work for the project. If needed, we can key our scope to the scope submitted with the SGC grant application. In addition, we will prepare and refine a more detailed scope during the project initiation phase to further describe each task. STAFF PARTICIPATION AND RESPONSIBILITY Given that the City is short- staffed, the majority of the activities will be completed by the consultant team. This includes all logistics for meetings, coordination with City staff in other departments, preparation of all product documents and preparation of staff reports. That said, we welcome input and an expanded role from the City, and propose the following as the basic responsibilities of city staff during the project: • Attendance at project team meetings, public meetings and City Council, Planning Commission or similar activities • Participation in regular conference calls with Raimi + Associates • Timely review of products developed by the project team. • Coordination with City Council members • Other activities as identified by city staff throughout the project TASK 1: IDENTIFY - STAKEHOLDERS AND COLLABORATORS 1.1 KICK -OFF MEETING The R +A team will meet with City staff to initiate and organize the project. During this meeting, participants will discuss the scope of work and the overall project schedule, develop a detailed three -month project schedule, and review the current planning - related activities in the City. 1.2 DATA COLLECTION The R +A team will collect reports, studies, ordinances, program, and data about the City. This task will include supplementing the City's GIS database and developing base maps for the project. Since the team has been working in Baldwin Park, we already have a significant amount of data on the City that will enable this task to be completed quickly and efficiently. 1.3 DEVELOP COMMUNITY ENGAGEMENT PLAN The R +A team will prepare a draft and final Community Engagement Plan that establishes objectives for public participation; assessment of issues and concerns potentially raised by the project; stakeholder assessment; programs for involvement and engagement; and a process timeline. The Community Engagement plan will also address media relations and needs for Spanish translation and interpretation. RAml + ASSOC/AI S PROPOSAL FOR THE CRy OF BALOW /N PARK FESRUARy 4, 2013 / PAGE 4 Task 1 Deliverables: • Kick -off Meeting • Refined scope and work plan • Community engagement plan TASK 2: COMMUNITY ENGAGEMENT 2.1 DEVELOP PROJECT WEBSITE The R +A team will create a project page on the City's web site. This will be a page of the City's website. R +A will provide all content to the City. To the extent feasible, we expect the project website to be interactive to allow for 2 -way communication. 2.2 STAKEHOLDER INTERVIEWS The R +A team will conduct up to ten (10) one -hour stakeholder interviews. These interviews will allow for one -on -one in- person meetings or telephone interviews with stakeholders identified by the City staff and the R +A team. 2.3 ADVISORY COMMITTEE Based on input gathered during our stakeholder assessment and interviews, we will formulate an Advisory Committee to help guide the planning process. Sal Lopez will organize and facilitate this group, working closely with other R +A staff. We anticipate that this group, which will include a broad cross - section of the community, will meet up to 8 times during the course of the project. R +A will be responsible for developing all materials and City staff are expected to review the materials and attend the meetings. 2.4 ON -GOING COMMUNITY ENGAGEMENT Throughout the project, the team will continue the community engagement effort. This will ensure that the community is active and engaged even when there are not large public workshops or other structured outreach events. Specific activities will be established in the Community Engagement Plan and refined during the process but our preliminary ideas include: • Meeting with community organizations, neighborhood associations and other groups • Pop -up workshops at community events • Communication via Facebook and other social media • Writing articles for the City's newsletter . • Focus groups with various sectors of the community (such as the business community, health care service providers, etc.) to obtain feedback for the project team 2.5 CITY -WIDE WORKSHOPS Our proposal includes four public workshops that will be designed to gather specific community input to help guide the development of the Sustainability and Health Element and build support for future policy decisions. While the Community Engagement Plan will address the timing of these workshops, the workshops could work well at the following project junctures: • Public Workshop #1: Defining Sustainability and Health • Public Workshop #2: Creating a vision and developing policy and program ideas • Public Workshop #3: Identifying implementation priorities • Public Workshop #4: Review of the draft Elements Workshops will be structured to allow all participants feel comfortable contributing their perspectives and opinions. This will be accomplished by facilitated small group discussions and interactive activities, which will PAml -A IATES PROPOSAL FOR THE ClT OF BA(DwN PARK FEBRUARY 4, 2013 / PAGE 5 limit opportunities for more dominant voices to overshadow the discussion. Our team will focus on creating festival -like environments, allowing participants to explore creative approaches to decision- making, no matter their age or background. Our team will provide logistics planning, workshop format and agenda preparation, consolidation and synthesis of relevant materials from the technical team when needed, workshop facilitation (lead facilitator and assistant), and summary documenting input and identifying common discussion themes. 2.6 WALK AUDITS The Project Team will conduct up to three walking /biking audits which will be led by Fehr & Peers staff. These audits will focus on specific areas of the City with high levels of walking and biking activity and the potential for injuries and fatalities. At the conclusion of each audit, Fehr & Peers will provide the City and Project Team with a summary which will then serve as the basis for any recommended bicycle and pedestrian improvements. The walk audits are also a good way to engage community members in the process of analyzing their community and developing policy solutions. 2.7 CITY COUNCIL, PLANNING COMMISSION AND OTHER COMMISSIONS The R +A team will meet with the City Council, the Planning Commission and /or other commissions throughout the project to provide project updates and obtain feedback on the process. We have anticipated up to 8 brief presentations before these bodies. Task 2 Deliverables: • Materials for project website • Notes from stakeholder interviews • Materials for and notes from Advisory Committee meetings • Materials for and notes from Public Workshops • Summary of walk audits • Presentation for up to 8 meetings with the City Council, Planning Commission or other Commissions TASK 3: EVALUATION /EXISTING CONDITIONS 3.1 IDENTIFY HEALTH AND SUSTAINABILITY AND DEVELOP INDICATORS Sustainability and health can cover a broad range of overlapping topics and thus, the first step in the process will be to come to a common definition of what these topics mean for Baldwin Park. This will come out of the significant body of past work completed (and on- going) by the City, the preliminary public outreach efforts and discussions with City staff. In addition to definitions, we will identify sustainability and health metrics and indicators so that we can measure existing conditions and track progress over time. This information will be summarized in a technical memo that will be presented to City staff, the Advisory Committee, the Planning Commission and City Council. 3.2 CONDUCT POLICY SCAN The City of Baldwin Park has prepared many reports, studies, and regulations that provide information on existing conditions and the policy direction of the City for sustainability and health. These include: existing General Plan and other policy documents, the smoking ordinance, corner store conversion program, nutritional standards, the ordinance prohibiting drive through restaurants in the downtown, safe routes to schools programs, citywide energy reduction strategies, the complete streets policy, and others. Taken together, these policies, programs and ordinances create a picture of the City's vision for a healthy and sustainable community and must be codified in the new Sustainability and Health Element. This will allow the team to build off of the work that has been completed to date by the City and to ensure that both the existing conditions and the General Plan policies are consistent with past efforts. P~ + A$$O IAI S PROPOSAL FOR THE ClT OF BALDMN PARK FEBRUARY 4, 2013 / PAGE 6 3.3 IDENTIFY BEST PRACTICES FOR HEALTH AND SUSTAINABILITY Significant work has been prepared around the region and across the State on sustainability and health. The R +A team will compile the best practices for each topic area identified in Task 3.1 into a technical memo that can be presented to the Advisory Committee and posted on the project web site. 3.4 PREPARE EXISTING CONDITIONS REPORT The R +A team will prepare a focused existing conditions report documenting existing and future trends for the health and sustainability. The report will draw upon the information described above plus additional research that will be prepared for this project. The report will address the following topics, among others: Socio- economic conditions including population characteristics, race /ethnicity, poverty and income, linguistic isolation, and educational attainment Public health conditions and outcomes, including rates of disease, causes of death, access to healthy foods, injuries and fatalities from vehicle crashes, air quality and respiratory health, social capitol, healthy housing and housing conditions, environmental health, mental health and access to health care. . • Sustainability conditions and outcomes including GHG emissions, energy use and energy efficiency, water quality, water use, urban forestry, and other topics. • Land use and design characteristics that impact health and sustainability including the pedestrian environment, the diversity of uses, urban centers, development density, and housing quality • Transportation and infrastructure system characteristics including commute patterns, mode share, the bicycle and pedestrian network, transit service, EXISTING DATA Raimi + Associates, PMC and Fehr & Peers have the following data for Baldwin Park. This will reduce start up time and staff time to collect the information. • Municipal GHG Emissions (2008) • Community GHG Emissions (2008, 2010) • Assessor's Parcel Data • Average energy use per household • Average energy use per job • Census data (2010, tract level) • Heart Attack hospitalization rates • Asthma hospitalization rates • Existing land use • General Plan land use • Vehicle collisions • Mode Split • Traffic Flow (Congestion) • Traffic Volumes • Pedestrian Environment • Bicycle Facilities • Transit Routes • Transit boarding and alighting • Work origin /destination data commute patterns, fuel consumption, and infrastructure systems (water, wastewater and stormwater) As part of the report, R +A will prepare GIS maps and data tables that compare conditions in Baldwin Park to LA County and the State, where feasible. R +A will prepare an administrative draft of the report to be reviewed by City staff. R +A will then prepare a public draft of the report that will be reviewed by the Advisory Committee and at a public workshop. Based on comments, R +A will prepare a final report. Task 3 Deliverables: • Technical memorandum on definition of health and potential indicators • Technical memorandum on existing policies and program in Baldwin Park • Technical memorandum on best practices for health and sustainability • Administrative Draft and Final Existing Conditions Report RAIM/ + ASS00ATFS PROPOSAL FOR THE CRY OF BALDW/N PARK FEBRUARY 4, 2013 / PAGE 7 TASK 4: CREATING HEALTH & SUSTAINABILITY ELEMENT 4.1 CREATE VISION, GOALS AND QUANTITATIVE TARGETS After the existing conditions phase of the project, the R +A team will work with the public, the advisory committee and City staff and officials to create a vision for sustainability and health, goals and quantitative targets for each indicator. This will result in a concise vision statement, a list of goals by topic and a matrix with numerical targets for the health and sustainability indicators. As part of this process, the team will also develop evaluation criteria that will allow the team to analyze and prioritize the policies and programs developed during the process. 4.2 CREATE POLICY AND IMPLEMENTATION FRAMEWORK The overall purpose of the project is to identify feasible, measureable, and implementable policies and programs that enable action, ultimately improving health outcomes for residents and create a sustainable City. After the vision and goals are developed and reviewed by the community, the team will develop a policy and implementation framework document. This document lists the potential policies and implementation actions by topic. The topics will be determined during the process but will include land use, urban design, transportation, healthy foods, climate change and GHG emissions, healthy lifestyles, and other similar topics. The information will be developed from a number of sources including the best practices research, the regional climate action planning process, team experiences from other communities, ideas from the City Council and Planning Commission, discussions with the Advisory Committee and the public workshops and outreach. For each potential policy and implementation action, we will also identify range of benefits (for sustainability and health) and the ease of implementation (i.e., resources and constraints to implement each). 4.3 CREATE HEALTH AND SUSTAINABILITY ANALYSIS "TOOL" The project team will develop an easy -to -use policy evaluation tool to support the planning and implementation phases of the project. Early in the planning process, the tool will aid staff policy evaluation and decision - making to support the community's achievement of health and sustainability goals. This approach will ensure the City's policies included in the plan estimate the effectiveness of each policy toward achieving the City's health and sustainability metrics (e.g., reduction in GHG emissions, improved alternative transportation rates, or participation in energy efficiency programs), while minimizing duplication of efforts by building off of existing tools developed and metrics identified for the city. Our team will utilize the City's GHG emissions inventory and policy workbooks developed for the Energy Action Plan as the basis for the _ policy evaluation tool. At the outset of the project, the team will integrate health and sustainability indicators into the policy evaluation tool to ensure the City has the opportunity to review and evaluate a full range of wegratioti of Health & i scenarios and their effectiveness on health and sustainability. Following the selection of policies most appropriate to achieve the City's health and sustainability goals, the evaluation tool will be used to develop the implementation and funding strategy by providing detailed information associated with funding and implementation needs. The evaluation tool will also be developed to live beyond the life of the niplementatioii project by integrating the necessary health and sustainability indicators, and providing resources to staff to assist in the monitoring of those �. metrics over time, helping to ensure that as policies are implemented, they have a marked impact on the community's health and sustainability. - RNM/ + ASSOCMT S PROPOSAL FOR THE C? OF BALOW /N PARK FEBRUARY 4, 2013 / PAGE 8 4.4 CONDUCT "GAP" ANALYSIS After the development of the analysis tool, the team will conduct a "gap" analysis to determine how the existing policies and programs, if implemented into the future, will help achieve the City's identified sustainability and health targets. A strong emphasis will be placed on assessing conformance with AB32 and SB375 to ensure that the Sustainability and Health Elements will help contribute to the State's GHG reduction targets. This will allow the team to understand the desired impact of the new program and policies that will be identified during this process. 4.5 CREATE SCENARIOS TO MEET THE GOALS /TARGETS Once the sustainability and health gaps are identified, the team will create up to three different scenarios that contain different programs and policies that will help the City achieve its targets for various topics: Depending on the desired target, these scenarios will show the community and the elected officials that there may be multiple ways to achieve the numeric GHG reduction, sustainability and health objectives. The results of these scenarios will be presented to the public, Advisory Committee, the'Planning Commission and the City Council for review and comment. 4.6 CREATE ADMIN DRAFT SUSTAINABILITY AND HEALTH ELEMENT The R +A team will draft a Sustainability and Health Element (or separate Elements if desired) that incorporates the policies and programs identified during the process.. A preliminary list of the range of topics covered during the process is presented in the Existing Conditions task but this may be expanded during the process. In addition to the Sustainability and Health Element, the R +A team will review and recalibrate other elements in the General Plan and recommend changes to existing policies to better meet vision and goals of sustainability and health, including Land Use, Urban Design and Circulation. These changes may include modifying land use designations to improve infill development potential, modifying the street standards to improve the safety of pedestrians and cyclists, promoting programs that reduce driving and GHG emissions, and promoting transit use. Our proposed approach is that the Element includes goals and policies that are higher level and direction, leaving the detail to the implementation program described in the next task. The implementation program may or may not be adopted as part of the Sustainability and Health Elements. 4.7 PUBLIC DRAFT SUSTAINABILITY AND HEALTH ELEMENT Following review by City staff and perhaps the Advisory Committee, R +A will prepare a Public Draft Sustainability and Health Element for release to the public. Task 4 Deliverables • Technical memo describing vision, goals and quantitative targets • Draft and final policy framework document •� Excel -based sustainability and health analysis tool • Technical memo with up to 3 scenarios • Admin Draft and Public Draft Sustainability and Health Element TASK 5: IMPLEMENTATION AND FUNDING STRATEGY 5.1 CREATE DETAILED IMPLEMENTATION PROGRAM Once the goals, policies and quantifiable targets are developed, the team will craft a detailed implementation program that translates the vision into action. Our intent is to spend a significant proportion of the project's time and expense on the implementation phase of the project and to make the programs realistic and implementable. The program will include information on: • Existing funds available for the program RAlmi s AB ocm% s PROPOSAL FOR THE CRY OF BA wiN PARK FEBRUARY 4, 2013 /PAGE 9 • Potential funding shortfalls • "Instructions" on how to implement the program • Sources of funding • Responsible parties for implementation • The quantitative or qualitative benefit of each program The team will create an Administrative Draft of the implementation program for review by City staff. Following review, the team will work with the Advisory Committee and the public to prioritize the implementation programs based on a standard set of criteria. The final program will be presented to the Planning Commission and the City Council. 5.2 IMPLEMENTATION OF THE ELEMENT R +A has reserve budget from the grant to help implement the Sustainability and Health Elements either during the process or after the Element is adopted. The specific implementation tasks that will occur are not known at this time but could include topic- specific ordinances, starting programs, applying for grants to implement the Elements or updates to the zoning code to improve health and sustainability. Task 5 Deliverables: • Admin Draft and Final Implementation Program • Ordinances and programs as developed during the process TASK 6: ENVIRONMENTAL REVIEW PMC assumes the Health and Sustainability Element will build upon existing goals and policies of the Baldwin Park 2020 General Plan, and would not result in substantial land use or transportation changes from those analyzed in the General Plan EIR. Therefore, PMC proposes an addendum to the General Plan EIR, consistent with CEQA Guidelines Section 15164, to serve as the environmental documentation for the project. PMC will use the CEQA Appendix G checklist to provide evidence that the Health and Sustainability Element will not require major revisions to the adopted General Plan EIR due to the involvement of new significant environmental effects or substantial increases in the severity of previously identified significant effects. Under this method, PMC would provide a written analysis explaining that the changes to the General Plan are "...minor technical changes or additions and that none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR ... have occurred." An addendum need not be circulated for public review. The City would adopt findings based on the addendum (or simply attach the addendum analysis to the resolution) at the time the Health and Sustainability Element is considered by the City Council. If the project would result in land use or transportation changes that could result in significant physical environmental effects not previously considered in the General Plan EIR, we will work with the City to determine if changes can be incorporated into the element to reduce the impact and the implications regarding the type of environmental document if those changes cannot be incorporated to reduce the impact. 6.1 DRAFT ADDENDUM PMC will provide the draft addendum to the City for review and comment. The addendum will consist of a brief project description, background regarding the General Plan EIR analysis, the legal standards for preparation of an addendum, and analysis of potential effects using the Appendix G checklist. An addendum does not need to be circulated for public comment; however, we recommend that the analysis accompany the draft Health and Sustainability Element and that the public be invited to comment. RAIMI ♦ ASSOCIATES PROPOSAL FOR THE CRY of 8A wjN PARK FEBRUARY 4, 2013 / PAGE 10 6.2 ADDENDUM Based upon City comments on the draft addendum, PMC will meet with the City to discuss comments if required, and make final revisions to the addendum to accompany the staff report. Task 6 Deliverables: • Admin Draft Addendum to the General Plan EIR • Final Addendum to the EIR TASK 7: ADOPTION AND CERTIFICATION 7.1 REVIEW BY REGIONAL AND STATE AGENCIES Once the draft Element (or Elements) are prepared, the R +A team will provide regional and state agencies with the document for their review and comment. These agencies include the San Gabriel COG, SCAG, the Los Angeles County Public Health Department, OPR, and the Strategic Growth Council. 7.2 PLANNING COMMISSION HEARINGS R +A staff will attend up to 2 Planning Commission hearings for the adoption of the Sustainability and Health Element. R +A will prepare presentation and staff reports for the hearings. 7.3 CITY COUNCIL HEARINGS R +A staff will attend up to 2 City Council hearings for the adoption of the Sustainability and Health Element. R +A will prepare presentation and staff reports for the hearings. Task 7 Deliverables: • Materials for and attendance at Planning Commission and City Council Hearings TASK 8: ON -GOING PROJECT MANAGEMENT Throughout the process, R +A staff will coordinate closely with the City of Baldwin Park to manage the project and the SGC grant requirements. The specific tasks expected to occur as part of on -going project management are: • Completing the SGC requirements, including regular invoicing and project status reports • Participating in bi- weekly team meetings or phone calls throughout the project. • Project administration including billing and coordination with subconsultants. R41MI i AS CM S PROPOSAL FOR THE 0/ OF BA w1N PARK FEBRUARY 4, 2013 /PAGE 11 W J 0 W V t/! M 4 0 Y 2 a t r F. a m' V m H m a � m a $ a m m. a' a N C N" Y' a: c _a a N E •� 3 .Z E= E E t a du 2 S E' Y $ G f` o E IC Q O y: 4 0 Y 2 • V N N 6 d 0 d W _N Y A J N a d m a a d m a El Q M O p 0 4 s s Y Y _ m Q � Z E ° w e . a c S a ° i a o � N � N n x" - o o "..Z6 g $ E d u m o -i� Q E ¢ 2 5 d E f 72 $ 8 Fe`o 3.'0 N N 6 d 0 d W _N Y A J N a d m a a d m a El Q M O p 0 4 5. PROJECT PERSONNEL TEAM OVERVIEW Raimi + Associates (R +A) has assembled a top -notch team of technical experts to complete the Health and Sustainability Element for the City of Baldwin Park. Team roles, responsibilities and key project staff from each firm are described below. The following chapter provides a list of projects for each firm. Raimi + Associates (R +A) — R +A is a planning firm with expertise in General Plans, sustainability, public health, and community outreach and offices in Los Angeles, Riverside, and Berkeley. R +A will be the project lead and will be responsible for the majority of the preparation of the health and sustainability elements including overall project management and project design, on- site staff to work in the City's offices, public outreach and participation, policy development, and technical analysis. R +A will be supported on this project by Salvador Lopez, who will serve as a contract staff for the project and work part-time for the project in the City's offices. • PMC — PMC will complete CEQA review for the project and will assist with GHG analysis and support the outreach program. PMC is a state -wide firm with expertise in CEQA, community planning, public participation and sustainability. • Fehr & Peers — Fehr & Peers (F &P) will be responsible for all transportation policy and traffic analysis for the project, including policy development and creating detailed implement programs for transportation. R +A staff have worked with F &P on dozens of projects over the years. RAIMI + ASSOCIATES FIRM OVERVIEW Raimi + Associates is a multi - disciplinary planning firm based in Berkeley, with offices in Riverside and Los Angeles, California. Our body of work includes General Plans, specific and precise plans, TOD plans and corridor plans, vision plans, community outreach and participation, and environmental review. R +A's community planning expertise is complemented by a dual focus on planning for public health and sustainability and nearly every project is focused on improving health and creating sustainable communities. At Raimi + Associates, we are advocates, collaborators, organizers and pioneers committed to creating healthy and enduring places. Over the years, we have served dozens of communities in California and across the nation as trusted advisors, skilled practitioners, imaginative problem solvers, and skilled communicators. We help communities achieve their long -term visions by listening to and learning from ordinary people, partnering closely with our clients, and relying on our keen eye for place. PAM/ + ASSOCMA S PROPOSAL FOR rHE C/ OF BALOW /N PARK FEBRUARY 4, 2013 / PAGE 14 Raimi + Associates' expertise includes the following: • Preparing comprehensive General Plan updates for cities with a focus on sustainability and health. • Preparing stand -alone health elements for General Plans • Incorporating sustainability policies into General Plans. - • Creating form -based General Plans and form -based codes that promote mixed use development. • Working in lower- income and typically under - represented communities. • Using the LEED for Neighborhood Development rating system as a tool for sustainable communities. R +A KEY STAFF MEMBERS Matt Raimi, AICP, LEED AP ND (Principal - In- Charge) Matt Raimi will serve as the Principal -in- Charge and project director for the health and sustainability elements of the Baldwin Park General Plan. Matt will also be the primary contact for all contractual and financial matters. Matt, the founder of Raimi + Associates, has over a dozen years of experience in planning across the country. He has directed the preparation of many General Plans, specific plans, and corridor plans in the Bay Area and throughout the State, with an emphasis on creating healthy and sustainable communities. Recent General Plan projects include updates for: Mountain View, West Hollywood, Santa Monica, Coachella, and South Gate. Other projects include the International Boulevard Transit- Oriented Development Plan; LA METRO Orange Line Sustainable Corridor Implementation Plan; Downtown Fresno Community Plan; Fremont City Center Precise Plan and Form -based Code; and the Santa Clara County Public Health Element. Matt is also LEED Faculty with the U.S. Green Building Council. Matt Burris, AICP, LEED AP (Project Manager) Matt Burris will serve as the Project Manager for the Baldwin Park project. Matt is a community planner with more than a decade of experience. He was drawn to the field of planning by his interest in resource efficiency and sustainable communities. Matt specializes in community-scale sustainability principles, Climate Action Plans, and green design programs. He has prepared more than 20 different climate studies, including Climate Action Plans for the Cities of Irvine and Encinitas, greenhouse gas (GHG) inventories, and GHG technical reports for public and private sector, planning efforts. He has also directed the preparation of sustainability master plans, green design guidelines, and LEED credit submittals. His planning experience includes preparing general plans, specific plans, sustainability master plans, development standards green and design guidelines, community outreach and education, constraints analyses, preparation of environmental studies, policy analysis, cost - benefit analysis, feasibility studies, modeling /simulation, and mapping. Salvador Lopez (In -House Staff Planner) Sal has over 14 years of experience as a city planner specializing in land use planning, urban design, smart growth, bicycle and pedestrian design and grants management. While at Baldwin Park, he worked as a Health and Built Environment Analyst where he helped to develop a broad range of policies and programs to improve the health of residents. Through this position, he collaborated closely with city departments to change internal policies and orchestrated a multi- faceted public outreach and participation program. He was instrumental in the passage of health driven policies including smoke -free multi - family ordinances, tobacco retail licensing, healthy retail guidelines, healthy vending polices and Complete Streets. He has a bachelor's degree in Urban and Regional Planning form California State Polytechnic University, Pomona and is a member of the American Planning Association. P~ + ASSOCMA S PROPOSAL FOR THE CRY OF BALOWIH PARK FEBRUARY 4, 2013 / PAGE 15 Eric Yurkovich (Sustainability and GIS) Eric has gained extensive experience working on planning policy, analysis, and outreach for clients outreach for projects across the country. Mr. Yurkovich's work focuses on creating sustainable communities that offer alternatives to the automobile, reduce greenhouse gas emissions, protect natural resources and rural lands, and minimize risk from natural hazards. He specializes in land use and transportation planning, climate action plans, and climate change adaptation, preparing regional blueprint plans, regional transportation plans, general plans, specific plans, neighborhood plans, master plans, climate action plans, transit- oriented development district plans, and geographic information systems analysis. Beth Altshuler MPH MCP CPH (Public Health Specialist) Beth will serve as the Planning and Public Health Specialist for the project. Beth's work focuses on community food security, social and health equity, active transportation, and state and local environmental policy. At Raimi + Associates, she works with public agencies and community stakeholders to assess health conditions and write General Plan Health Elements. She has extensive experience in designing and implementing innovative community involvement and visioning programs as well as qualitative (focus groups, stakeholder interviews, etc.) and quantitative (statistics and GIS) analysis skills. At the forefront of the healthy communities discipline for ten years, Ms. Altshuler is committed to creating livable places, reducing health disparities, and engaging residents in the future of their communities. Beth holds master's degrees in both City and Regional Planning and Public Health Epidemiology and Biostatistics from t1C Berkeley. Beth is Certified in Public Health (CPH) by the National Board of Public Health Examiners. a IT, �1 FIRM OVERVIEW Pacific Municipal Consultants (dba PMC) is a California corporation that provides planning, environmental, and municipal services to public agencies, special districts, and public- oriented organizations. PMC has successfully completed over 1,500 projects, providing services to more than 650 public agencies since our establishment in 1995. PMC today consists of over 100 staff members working out of six primary offices. Our staff includes architects, urban designers, landscape architects, current, advance, and environmental planners, and technical specialists to assist with projects. We have professionals with the experience to ensure a quality and timely response to any issue that might arise during a project. PMC is organized around three core services: Environmental Services, Management & Staffing, and Advanced Projects. Within these core service areas, we use working groups to concentrate on specific topics and issues. These groups include housing, municipal finance, public affairs, marketing and branding, redevelopment, design, sustainability, current planning, biology, and air quality. PMC's role on the Baldwin Park project is for CEQA review, GHG analysis and public outreach support. PMC KEY STAFF MEMBERS Tammy Seale, Principal, Sustainability and Climate Change Services Tammy Seale will serve as an advisor to the team for climate change and greenhouse gas analyses. Ms. Seale manages PMC's regional office in San Luis Obispo and leads PMC's Sustainability and Climate Change Services team. She is a leader in the field of climate action planning. She serves as a project director, manager, or advisor for comprehensive planning projects, specifically in the areas of sustainability, climate action planning, and conservation planning. The Sustainability and Climate Change Services team P~ + AgBO mA s PROFOBAL FOR THE CRY OF SALOW/N PARK FEBRUARY 4, 2013 / PAGE 16 under Ms Seale's direction has partnered with cities, counties and regional agencies to prepare more than 50 climate and energy action plans to reduce greenhouse gas emissions, address climate change and promote sustainability. Ms. Seale has been a planner serving public agencies for more than 18 years. Ms. Seale collaborates with professional associations, PMC staff, and academic institutions to pursue research, publication, and curriculum development focused on local climate action planning. She is a member of the AEP Climate Change Committee and has contributed to the committee's recent white papers: California Community -wide Greenhouse Gas Baseline Inventory Protocol (May 2011) and Forecasting Community -wide Greenhouse Gas Emissions and Setting Reduction Targets (May 2012). Ms. Seale is also a co- author, with Michael R. Boswell II and Adrienne I. Greve, of Local Climate Action Planning, the first guidebook for preparation of local climate action plans. Nora De Cuir, Managing Director, Community Engagement and Facilitation Nora De Cuir will serve as an advisor and facilitator for community outreach efforts led by Raimi + Associates. Ms. De Cuir directs PMC's community engagement and facilitation services for public agencies and nonprofit organizations. She has focused her facilitation practice on discussions of energy efficiency, non - motorized transportation and park and natural resource conservation issues. She is an experienced facilitator for group discussions of all sizes, from small advisory committees to large public workshops and special events. Ms. De Cuir acts as a lead facilitator, project manager, project director, and advisor for the development of public participation programs. In addition, Ms. De Cuir has authored general plan elements, strategic plans, climate action plans, watershed plans, pedestrian and bicycle master plans, trail feasibility studies, park and open space system plans and assessments, and agricultural conservation studies. Patrick Hindmarsh, Environmental Review Task Leader Patrick Hindmarsh will serve as task leader for environmental review. Mr. Hindmarsh has 14 years of experience in planning and environmental analyses, preparing and editing a variety of technical sections, EIRs, and studies. He focuses on managing and overseeing the preparation of environmental (CEGA /NEPA) documents for complex projects and has managed several large- scale, complex, and multidisciplinary development projects. He is known for his ability to keep projects on schedule through close client coordination and identification of issues that could affect the environmental documentation process. He has a proven record of completing environmental documents on time and within budget. Leeanne Singleton, LEED AP, Associate Sustainability and Climate Action Planner Leeanne Singleton will serve as the project sustainability technical analyst by leading the development of the Health and Sustainability Element evaluation tool, and establishing methods for tracking key health and sustainability metrics to ensure achievement of plan goals. Ms. Singleton is an associate planner with PMC specializing in sustainability and climate change policy development, greenhouse gas (GHG) emissions analysis, and existing conditions documentation in support of general plan updates. She is experienced in developing climate action plans, GHG reduction strategies, GHG inventories, and grant applications for sustainability projects. Ms. Singleton offers a wide variety of technical capabilities and experience in GHG emissions analysis software and leads the development of PMC's tools to assist local governments with monitoring and implementing climate action plans. She is a LEED Accredited Professional and leads PMC's company -wide efforts toward full integration of green building principles into all service offerings. P~ + ASSOCAI S PROPoSA FOR THE CN OF BA Dww PARK FEBRUARY 4, 2O13 / PAGE 17 FEHR & PEERS FIRM OVERVIEW Fehr & Peers specializes in providing transportation planning and traffic engineering services to public and private sector clients. We emphasize the development of creative, cost - effective, and results- oriented solutions to planning and design problems associated with all modes of transportation. Rather than trying to offer a multi - disciplined approach, we choose to focus on being the best traffic engineering and transportation planning consulting firm. We offer specialized expertise within transportation including: bicycle & pedestrian Planning, traffic engineering, land use & transportation planning, traffic operations & ITS, sustainable transportation, travel demand forecasting, transit planning. Fehr & Peers is also deeply committed to creating sustainable and healthy transportation systems. Fehr & Peers senior staff co- authored a national investigation on the effects of urban development on travel generation and climate change for the Urban Land Institute (ULI) and Smart Growth America. The research resulted in the 2008 book Growing Cooler, which presents shows that compact infill development can reduce vehicle miles traveled and greenhouse gases in sufficient magnitudes to help produce climate stability. FEHR AND PEERS KEY STAFF MEMBERS Jeremy Klop, AICP (Principal -in- Charge) Mr. Klop's professional experience includes a wide range of multimodal planning and implementation projects across the United States. Through his combined expertise in travel demand forecasting and multimodal traffic operations, he has helped implement transportation projects in settings as diverse as high mountain Main Streets, large infill communities, thriving urban downtowns, and transit villages throughout the Western US. He is known for working effectively with elected and appointed officials, advocacy groups, and city departments to gain consensus on complex transportation planning issues. He frequently lectures and trains practitioners on multimodal planning and co -wrote a chapter in the ITE Transportation Planning Handbook. Chris Gray, AICP (Project Manager) Christopher J. Gray, AICP, is a Senior Associate with 15 years experience in transportation planning, Sustainable Transportation, climate change studies, travel demand forecasting, parking studies, transit studies, and Smart Growth. He has managed over 100 projects while at Fehr & Peers including: the Irvine Climate Action Plan, advising the Orange County Transportation Authority regarding SB 375, and the development of a Sustainability Model for the SCAG. He has extensive experience working with transit projects including development of the Direct Ridership Model prepared by Fehr & Peers along with several studies for OCTA under the Go Local Program. He earned a Bachelors of Arts in Political Science from the University of Florida and a Master's of Science in Planning from Florida State University. Miguel Nunez, AICP (Bicycle and Pedestrian Outreach) Miguel Nunez has over five years of experience in transportation planning, with areas of expertise in pedestrian and bicycle, complete streets, and multi -modal planning. Miguel recently managed Fehr & Peers' Efforts on the Mission Viejo Safe Routes to School Project and the Panorama City Community -Based Transportation Planning Project, both focused on enhancing pedestrian and bicycle mobility and safety in varying settings. He was recently the lead planner working with the City of Pomona on their first Bicycle Master Plan. He was involved in pedestrian safety assessments in local jurisdictions including Encinitas, Los Angeles, Santa Barbara, El Monte, Chula Vista, Lomita, Thousand Oaks, and the City of Ventura, and was involved in a regional multi -modal mobility study for West Los Angeles. PAM/ + ASSOC/A] S PROPOSAL FOR THE CnY OF HALOW/N PARK FEBRUARY 4, 2013 / PAGE 18 6. SIMILAR PROJECTS RAIMI +ASSOCIATES WEST HOLLYWOOD GENERAL PLAN Raimi + Associates updated the City of West Hollywood's General Plan, drafting or managing all elements of the general plan in coordination with city staff. West Hollywood is a diverse, vibrant and progressive community located in the heart of the Los Angeles region. It is home to many world- renowned places including the Sunset Strip, the Avenue of Arts and Design and the Pacific Design Center. At approximately 1.9 square miles with a population of approximately about 37,500, it is also one of the densest communities west of the Mississippi. The new general plan focuses on maintaining the community's unique character while providing a design and planning vision for change areas of the City, with a strong focus on sustainable development. R +A incorporated design and streetscape standards focused on the various unique districts within West Hollywood, as well as policies related to health and wellness, sustainability and climate change, and arts and culture. As part of the update process, R +A coordinated with a 43- member General Plan Advisory ' Committee that guided the policy direction of the General Plan. The updated General Plan is a leaner and more user- H;! ? 11 friendly document than its predecessor, and will guide efforts to maintain and enhance the City for decades to come. The *"Ir, ,: -j�j : IliWest Hollywood General Plan was the winner of the 2011 Los Angeles Section APA Award for both Innovation in Green Plannin and Small Jurisdiction Com rehensive Plan. 9 P .�.._...._. Fee: $248,965 (R +A only; contract increased from original proposal due to expansion of services) Contact: Bianca Siegl, Senior Planner, City of West Hollywood, 323.848.6853, BSiegl @weho.org SOUTH GATE GENERAL PLAN AND FORM BASED CODE Raimi + Associates was the lead consultant on the South Gate (CA) General Plan update, managing the General Plan technical update process, including the Community Design Element, the Green City Element, and the Public'`"" Facilities and Services Element. A major accomplishment :.., of the General Plan was to organize the City into neighborhoods, districts, and corridors, with a targeted land use, transportation and design approach for each. The General Plan includes a stand -alone Healthy Community Element, which focused on physical activity, access to nutritious foods, transportation safety, and air quality and a "Green City" Element that focuses on sustainability, including climate change and resource management. The RAIM/ + ASS AT S PROPOSAL FOR THE CRY of aA wlN PARK FE RUARY 4, 2013 / PAGE 19 General Plan was adopted on December 8, 2009. The South Gate General Plan won the Los Angeles Chapter of the American Planning Association 2007 Public Outreach Award. Fee: $298,720 (contract); $281,166 (actual) Contact: Steve Lefever, Community Development Director, (323) 563 -9566, slefever @sogate.org SANTA MONICA GENERAL PLAN Raimi + Associates was part of a team that updated the Land Use and Transportation Elements of Santa Monica's General Plan. Raimi + Associates worked closely with City staff on all project management tasks and in writing content for the General Plan. Specifically, Raimi + Associates completed stand -alone sections of the General Plan on sustainability and climate change and on healthy communities. Raimi + Associates also led the development of the land use designation map; helped guide the identification of individual neighborhoods, districts, and boulevards in the City; and helped translate the ideas and recommendations from the public workshops into specific policies and actions in the General Plan. For this project, Raimi + Associates staff worked collaboratively in City offices on various portions of the LUCE. The project won the 2010 Comprehensive Plan Award for a Small Jurisdiction from APA California, L.A. Section. Fee: $239,253 (contract); $202,803 (actual invoiced upon under - budget completion of the project) Contact: Peter James, Senior Planner, 310.458.8341, Peter.James @smgov.net EL MONTE HEALTH ELEMENT Raimi + Associates (R +A) was contracted by the City of El Monte to prepare a Health and Wellness Element for the City's General Plan. The Element provides the City with a comprehensive program to improve health and to adopt health policies and programs for the City to improve the health of City residents. In particular, the element focuses on active transportation choices throughout the City, access to healthy food, healthy lifestyles, health education efforts, and mitigating environmental hazards. For the project, we facilitated a series of public workshops to create a vision for health, healthy goals and specific policies and implementation programs and organized and managed a Community Advisory Committee. .Fee: $75,000 Contact: Minh Thai, City of El Monte, 626.258.8626, mthai @ci.el- monte.ca.us, Additional Project Experience • City of Los Angeles Health Framework Chapter of the General Plan • Coachella General Plan and EIR (including Sustainability and Health Elements) • Mudetta Public Health Element • City of Encinitas Health Element • Mountain View General Plan (including policies for health and sustainability) • Santa Clara County Public Health Element • Riverside County Public Health Element • City of Fresno Downtown Neighborhoods Community Plan (including chapter on public health, social equity and sustainability) • East Palo Alto General Plan, EIR and Code (recipient of a Prop 84 grant) RNM/ + ASSOC/AI S PROPOSAL FOR THE 0 0Y BALDW /N PARK FEBRUARY 4, 2013 / PAGE 20 • Florence- Firestone Vision Plan • Sustainability and Health policies for the Redwood City General Plan • Health and Sustainability Element for the City of Delano General Plan • Orange Line BRIT Sustainable Corridor Implementation Plan for LA Metro • Syracuse (NY) SALT District Neighborhood LEED -ND Gold Certification • Hercules Bayfront LEED -ND Gold Certification (Hercules, CA) • A Citizen's Guide to LEED -ND (for the Natural Resources Defense Council in Washington D.C. ) • City of Inglewood Energy and Climate Action Plan •- City of Bellflower Climate Action Plan • How to Create and Implement Health General Plans (published with PHLP) PMC ENERGY EFFICIENCY CLIMATE ACTION PLAN PROJECT PMC was the prime contractor working with the San Gabriel Valley Council of Governments (SGVCOG) and Southern California Edison to develop a regional energy efficiency framework and energy efficiency chapters _ of climate action plans ( EECAP) for 27 cities in the San Gabriel Valley region. PMC led the consultant team that includes Fehr & Peers Transportation Consultants, DNV KEMA, and ISI Translation Services. Fehr & Peers prepared a baseline and forecast transportation analyses for each community, in support of the GHG emission inventories. The project offered a unique opportunity to assess and compare energy trends and energy efficiency opportunities at a regional scale. PMC prepared a Planning and Assessment Report, Best Practices Report, and Regional Framework as the initial tasks to provide a foundation and framework for the project. All 27 EECAPs were shaped by the Regional Framework, an overarching document that identifies shared regional goals, priorities, and strategies. PMC led an extensive outreach program for this project, including creation of a tailored public outreach strategy and events for each participating city. Events included an energy efficiency fair, mobile workshops at summer concerts, and workshops. The project team also engaged agency staff in each city to identify opportunities for cities to lead by example. Fee: $1,800,000 (proposed); $1,800,000 (actual); Contact: Madsa Crater, San Gabriel Valley Council of Governments, 626.457.1800 BALDWIN PARK ENERGY ACTION PLAN As part of the SVGCOG's EECAP project, PMC and Fehr & Peers collaborated with the City of Baldwin Park to prepare an Energy Action Plan (EAP) for the City. The EAP included comprehensive community and municipal greenhouse gas emission inventories and forecasts, a detailed profile of the City's energy use and trends to support identification of energy efficiency issues and opportunities, and electricity efficiency strategies to reduce energy consumption in the community and at municipal facilities. The City's EAP development process was built around a series of planning meetings with staff to consolidate data collection efforts and a tailored outreach strategy that included participation at community events, stakeholder interviews, and a staff workshop. F~ + ASSOCMA S PROPOSAL FOR THE CRY OF BALDW/N PARK FEBRUARY 4, 2013 i PAGE 21 The EAP was developed through a collaborative process to ensure a locally customized plan to meet Baldwin Park's local goals for energy efficiency, and assist in meeting the regional goals of Assembly Bill 32, Senate Bill 375. PMC also supported the city in the adoption process of the EAP. Fee: $67,000 (proposed); $67,000 (actual); Contact: Marisa Crater, San Gabriel Valley Council of Governments, 626.457.1800 CITY OF EASTVALE GENERAL PLAN AND EIR As part of PMC's extension of staff services to the City of Eastvale in Riverside County, PMC prepared the City's first General Plan, which included a Healthy Community Element and a Sustainability Element. These elements (as well as the Air Quality and Conservation Elements) addressed land use and community design, transportation, arts and culture, health service providers, social and community services, greenhouse gases, energy efficiency, and good government. PMC also prepared the associated EIR for the General Plan. Fee: $150,000 (proposed); $150,000 (actual); Contact: Carol Jacobs, City Manager, City of Eastvale, 951.361.0900 SAN BERNARDINO COUNTY GENERAL PLAN AMENDMENT AND GREENHOUSE GAS REDUCTION PLAN SUPPLEMENTAL EIR PMC prepared the Supplement to the Environmental Impact Report for this project. The County of San Bernardino proposed a General Plan amendment and associated Greenhouse Gas Reduction Plan (GHG Plan). The project also included a Development Code amendment that will provide specific procedures for implementing development - related provisions of the GHG Plan. The Board of Supervisors approved the project in December 2012. Fee: $107,735 (proposed); $109,735 (actual); Contact: Robin Cochran, San Bernardino County, County Counsel Office, 909.387.8957 Additional Project Experience Elk Grove Climate Action Plan and Sustainability Element • Contra Costa County Climate Action Plan • Milpitas Climate Action Plan • Novato Climate Change Action Plan • Palmdale Energy Action Plan and CEQA Review • San Carlos Climate Action Plan • San Luis Obispo County Conservation and Open Space Element, EnergyWise (Climate Action) Plan, and Greenhouse Gas Emissions Baseline Inventory and CEQA Review • San Mateo County Energy Efficiency Climate Action Plan, Energy and Climate Change Element • Santa Clara Climate Action Plan (ongoing with Fehr and Peers team) • Santa Rosa Climate Action Plan /Qualified GHG Emissions Reduction Strategy, GPEIR Supplement • - South San Francisco Climate Action Plan and Pedestrian Master Plan (with Fehr and Peers) • Sunnyvale Climate Action Plan, Land Use and Transportation Element (LUTE), and EIR (ongoing with Fehr and Peers team) RAM/ + ASSMA�S PROPOSAL FOR THE CRY OF @ALOW /N PARK FEsROARY 4, 2013 / PAGE 22 • Walnut Creek Climate Action Plan • Vallejo Climate Action Plan FEHR & PEERS METRO SUSTAINABILITY COMMUNITIES PLANNING FRAMEWORK Fehr & Peers participated in the development of the Sustainability Communities Planning Framework for LA Metro, which is implementing many of the principles and approaches within the Caltrans Smart Mobility Framework as. applied to the Los Angeles, Area. Fehr & Peers was primarily responsible for the development of a quantitative analysis tool that will evaluate the sustainability, aspects of various Metro policy efforts such as the Call for Projects or various Corridor Studies. Fixed fee at $48,089 for Fehr & Peers Contact: Sarah Jepson, LACMT, 213.922.4132 IRVINE CLIMATE ACTION PLAN Fehr & Peers was a member of a multi - disciplinary team tasked with preparing the Climate Action Plan for the City of Irvine. The purpose of this Climate Action Plan was to identify reductions in Greenhouse Gas Emissions (GHG's) in accordance with the requirements set out under AB 32. This Climate Action Plan differs from other Plans developed for other cities in several regards. First, the Plan made use of the best available quantitative data in all aspects of the plan including transportation. For example, the inventory of existing GHG emissions was based on outputs provided by the Irvine Travel Demand Model (ITAM). Second, the plan included the development of detailed emission reduction strategies that can be quantified to provide the needed level of GHG reductions. Many similar Plans developed in other jurisdictions provide only generalized strategies that are generally qualitative in nature. Third, the transportation analysis segregated the VMT associated with the City into several travel markets including internal trips, trips traveling to /from the City, and trips traveling through the City. This segregation of the VMT into multiple categories ensured that through traffic on major roadways such as 1 -5 and 1 -405 were not inadvertently included in the VMT estimates, as is the case with other analytical methods. Fehr & Peers' role in this study was to provide data and analysis related to transportation aspects of GHG emissions. Specific tasks included a review of the inputs and outputs related to ITAM, sensitivity testing for ITAM, the development of future year vehicle miles traveled (VMT) estimates, and identification of VMT and GHG reductions strategies. Potential strategies considered by the Climate Action Plan included but were not limited to traffic signal retiming /coordination, increases in density and mixed -use, increased transit service, - supplemental improvements related to bicycle and pedestrian travel, and other related items. Fixed fee at $127,280 for Fehr & Peers Contact: Stacy Blackwood, City of Irvine, 949.724.6668 SANTA MONICA LAND USE AND CIRCULATION ELEMENTS TRAVEL DEMAND MODEL Fehr & Peers developed a citywide travel demand model for the award - winning Santa Monica General Plan Land Use and Circulation Elements (LUCE) update. The study included development of performance measures for evaluating and monitoring transportation - related goals, development of a travel demand model RAM • ASSOC /A) s PROPOSAL FOR THE Cjl OF BA WIN PARK FEBRUARY 4, 2013 / PAGE 23 to evaluate proposed land use scenarios and circulation strategies, a transportation analysis for the LUCE EIR, and a nexus study to develop multi -modal transportation -based impact fees. The model incorporated many state-of- the -art and unusual features, including smart growth sensitivity to fully capture the potential effects of the General Plan alternatives on vehicle travel, greenhouse gas emissions, a Saturday model in addition to a traditional weekday model, a walking and bicycling demand GIS model, and a direct ridership model providing the ability to predict the change in the likelihood of transit use based on differences in development density in proximity to rail transit stations as well as changes in rail service levels. In addition to traditional LOS, the model evaluated innovative performance measures including travel times, greenhouse gases, and the City's groundbreaking "no net new PM peak trips" policy. Fixed Fee at $700,000 for Fehr & Peers Contact: Lucy Dyke, City of Santa Monica, 310.434.2670, lucv.dvke @smaov.net VISION LOS ANGELES Vision Los Angeles is an innovative effort to evaluate the current state of mobility and access in the region — and forecast future conditions — in order to yield a program that can solve short-, mid -, and long -term sub - regional and County -wide transportation issues. Fehr & Peers' involvement in Phases 1 and 2 addressed two distinct yet related components: in December 2008, we prepared a comprehensive comparison of Los Angeles County with other metropolitan regions, focusing on accessibility, travel reliability, air quality, land use, and economy. The emphasis was on opportunities for enhancement and improvement in the County, relative to other regions in the US. During the first half of 2009, we participated in a series of charrettes. The charrette process yielded a series of principles for a future vision of the Los Angeles region. Six large subareas in the County were subject to a creative review of built environment and transportation ideas, strategies, and big - picture goals. Phase 3, completed in summer 2010, provided tangible, feasible projects and initiatives that can support the mobility, environmental, and economic development goals needed to achieve Vision Los Angeles. It included a quick response tool to test the effectiveness of a wide range of policy -based trip reduction strategies, consistent with forthcoming SIB 375 efforts. Fixed Fee at $280,000 for Fehr & Peers Contact: David Grannis, Planning Company Associates, 626.696.1000 Additional Project Experience • Agora Hills General Plan • Avalon General Plan • Coachella General Plan • Monrovia General Plan • National City General Plan • Pomona General Plan • San Marcos General Plan • Upland General Plan RA/M/ + ASSOCmA $ PROPOSAL FOR THE CRY GF BA WIN PARK FEBRUARY 4, 2013 / PAGE 24 7. REFERENCES RAIMI + ASSOCIATES REFERENCES PROJECT CLIENT CONTACT City of Mountain View General City of Mountain View - Martin Alkire , Principal Planner Plan Update. - - 650.903.65291 Martin.Alkire @mountainview.gov West Hollywood General Plan City of West Hollywood, Dept. of Bianca Siegl, Senior Planner Long Range Planning 323.848.6853 BSiegl@weho.org Santa Monica General. Plan Land City of Santa. Monica - Eileen Fogarty, Former Planning Director Use and Transportation Elements - - 310.570.67241 efogarty@fogartygroup.net South Gate General Plan City of South Gate Steve Lefever, Community Development Director 323.563.9566 1 slefever @sogate.org PMC REFERENCES PROJECT Energy .Eff iciency Climate Action Plan (Sustainability/CAP Reference) - San Bernardino County General Plan Amendment and Greenhouse Gas Reduction Plan Supplemental EIR (CEQA Reference) CLIENT San Gabriel Valley Council of Governments San Bernardino County Directions to 2050: Kern COG Kern Council of Governments Regional Transportation Plan /SCS Outreach _ FEHR & PEERS REFERENCES PROJECT CLIENT CONTACT Marisa Crater, Assistant to the Executive Director (626) 457 -1800 Robin Cochran (909) 387 -8957 Becky Napier, Regional Planner III (661) 861-21911 napier @kerncog.org CONTACT City of Irvine Climate Action Plan City of Irvine Meredith Reynolds, Acting Community Services Manager, (949) 724 -6684 Santa Monica Land Use and City of Santa Monica Lucy Dyke, Transportation Planning Manager Circulation Element (LUCE) 310.434.2670 1 lucy.dyke@smgov.net Metro Sustainable Communities LA Metro Alexander Oster, 213.922.4825 Planning Framework - RAV/ + Assccm ES PROPOSAL FOR THE C? OF BALDW /N PARK FEBRUARY 4, 2013 /PAGE 25 EXHIBIT "C" PROPOSAL FROM RINCON CONSULTANTS, INC. 1 V :^ Rincon Consultants, Inc. p v • K a � ,- R'� T 11� �l Health and Sustainability Element Baldwin Park 2020 General Plan Update Submitted to: City of Baldwin Park Community Development Department Attention: Amy L. Harbin, AICP February 4, 2013 Job No. 12 -00538 Ms. Amy L. Harbin, AICP City Planner City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, California 91706 Rincon Consultants, Inc. 180 North Ashwood Avenue Ventura, California 93003 8o5 644 4455 FAx 644 4240 info @rinconconsultants.com www,rinconconsultants.com Subject: Proposal to Provide Consulting Services for the Preparation of an Update to the Baldwin Park 2020 General Plan — Health and Sustainability Element Dear Ms. Harbin: Rincon Consultants is pleased to submit this proposal to assist the City of Baldwin Park in the preparation of its first Health and Sustainability Element as part of the update of the Baldwin Park 2020 General Plan. Our team integrates a skilled team of statewide experts in public health, sustainability planning, active transportation, and green infrastructure to guide the City in the development of the Element. The team will be supported by expert community engagement professionals to ensure community participation and buy -in for the strong health and sustainability policy directives that will result. Our project team will be led by Joe Power, AICP CEP, a nationally- recognized author of the American Planning Association's first official publication on sustainability. Joe recently managed the City of Calabasas 2030 General Plan and EIR, which received the Compass Blueprint Achievement in Sustainability award from the Southern California Association of Governments. Our team is supported by ChangeLabs Solutions, a national leader in healthy communities movement; KTU +A, an award winning urban design and complete- streets firm; and Arellano Associates, a talented outreach and communications group with deep roots in Baldwin Park. As illustrated in our proposal, the Rincon Consultants team includes the creativity and experience required to successfully complete the work program in a timely and cost- efficient manner, while at the same time meeting the needs of both the City of Baldwin Park and the Strategic Growth Council, which provided the project funding. We look forward to the opportunity to meet with you to further discuss your needs and how our qualifications are especially well suited to this program. If you have any questions regarding this submittal, please contact us. Sincerely, RINCON CONSULTANTS, INC. Joe Power AICP CEP t hen Svete &AICR, LEED AP ND P Princ ipal Vice President E n v i r o n m e n t a l S c i e n t i s t s P l a n n e r s E n g i n e e r s Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan The City of Baldwin Park has obtained a Proposition 84 Sustainable Communities Planning Grant to enable the Community Development Department to prepare a HEALTH AND SUSTAINABILrry FRAMEWORK ELEMENT. The Element will serve as a framework to: • incorporate the city's numerous health and sustainable community goals and policies; • provide an overarching resource to guide City Planning and other municipal operations, and • establish a foundational update of the General Plan. The new Element will promote sustainability and health while providing policy direction for improving the health and built environment for the residents and daytime workers of Baldwin Park. At the same time, it will: • lay the foundation for long term prosperity; • promote equity; • strengthen the economy,• • protect and enhance the environment, and • promote healthy, safe communities. The Element will guide Baldwin Park towards consistency with AB -32, the Global Warming Solutions Act of 2006, and SB -375, the Sustainable Communities and Climate Protection Act of 2008, and will support successful implementation of the Southern California Association of Governments' Regional Transportation Plan and Sustainable Communities Strategy (RTP /SCS) to help meet the regional emissions targets established by the California Air Resource Board. THE ASSIGNMENT The Rincon Consultants, Inc. (Rincon) team shall be responsible for all steps necessary to prepare and process the document, including data gathering, public outreach and hearings, and policy recommendations. We will develop the HEALTH AND SusrAINABIUTV FRAMEWORK ELEMENT within the required timeframe, ensuring that documents are accurate, accessible, and compliant with the Strategic Growth Council grant stipulations and applicable regulatory framework. We will also complete and aid the City in processing a CEQA environmental document for the aforementioned work. Rincon has assembled a team of healthy community experts, active transportation specialists, sustainable community designers, and outreach communicators to provide the needed management to successfully complete the Health and Sustainability Framework Element. The work/responsibility breakdown would be organized as follows: RINCON CONSULTANTS ( http : / /www.rinconconsultants.com /): Overall Project Management, Policy Analysis Expertise, water and air quality, greenhouse gas reduction strategies, infill /compact development, urban revitalization, urban forests, natural resources, overall environmental analysis. Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update CHANGELAa SOLUTIONS ( http: / /Changelabsolutions.org /): healthy communities, public health, equity, housing affordability, economic strength. KTU+A PLANNING AND LANDSCAPE ARCHITECTURE (http: / /www.ktua.com /): infrastructure systems, water conservation, active transportation, reduction of automobile use, economic strength. ARRELLANO ASSOCIATES ( http: / /www.arellanoassociates.com /): community engagement and communication, strategic direction. The fundamental objective of the Element will be to create a policy guide with which to execute municipal and civic decision - making and project management. Rather than legally replace the General Plan, the Element will serve as an overall framework under which the individual elements of the General Plan operate and will facilitate revision and update of these Elements in future, while providing immediate decision - making guidance. The Element will be comprised of three key topical areas for policy and program organizational purposes: Healthy Community Programs, Green Land Use & Community Design, and Green Infrastructure & Mobility Systems. The intersection and overlap of these components and how they will encompass program objectives are illustrated below. The proposed Element will direct ongoing implementation of City policies and programs by the General Plan. Each of the 9 General Plan Elements will be covered by at least one of the three components of the Element; the Element will describe the direct and indirect relationships between each General Plan Element and the Health and Sustainability Framework Element. These relationships are illustrated below. Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainabilitv Element — Baldwin Park 2020 General Plan HEALTH AND SUSTAINABILITY ELEMENT GENERAL PLAN The Health and Sustainability Framework Element will also include a policy matrix, linking the City's existing policies to each of the three main Element components. Where existing policies are identified as being inconsistent with any of these three themes, recommendations will be made for amended or replacement policies to be considered during update of the individual General Plan Elements or other existing City policy documentation. The following are conceptual illustrations of the matrix tool and an example populated row, which will be fleshed out during the course of the project. Healthy Green Green Land use Health Green Green Land Use General Plan y Community Infrastructure & 8 Community Communi Elements Programs Mobility Systems Design ty Infrastructure 8 8 Community Programs Mobility Systems Design jx a a - lFvlliix Y.:.. .,,. Air Quality Rincon Consultants, Inc. 3 ` ; Pw Air Quality Rincon Consultants, Inc. 3 Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Update QUALITY AND SLIPUL CONTROL The Rincon team leaders have developed reputations as technical experts in the sustainability planning and healthy communities' world, but they are also expert project managers and consulting industry leaders. Rincon's Principal in Charge, Stephen Svete, has over 27 years of professional experience managing and directing complex planning, environmental review, and sustainability studies. He holds z certificate in advanced project management from the American Management Association. The firm's reputation for quality is directly related to control procedures established as part of our practice. We participate in ongoing training and practice internal peer review of all project work. Regular internal consultant team meetings will be held to track major tasks of the project. These internal meetings will facilitate the preparation of regular status reports to the City. Weekly project management status conversations with the City will ensure schedule and budget goals are achieved. Budgets are monitored internally through weekly timesheet /tracking systems, thorough sub - consultant contract management, and monthly billings that incorporate task completion data. The firm has an outstanding record of projects on or below budget. Rlncon's proposed Work program for the HEALTH AND SUSTAINABILITY FRAMEWORK ELEMENT entails the four major components outlined in the RFP documentation: Task 1: Assessment Task 2: Health and Sustainability Framework Element Preparation Task 3: Prepare and Finalize the Health and Sustainability Element Task 4: Environmental Review The tasks that make up these major components of the work program are described in the following sections. Prior to project initiation, the Rincon team will meet with the City of Baldwin Park team to review the proposed scope of work outlined below, and make revisions as necessary to effectively describe tasks and levels of effort, make adjustments to budget, and develop operational and communication protocols. This working meeting will be critical to charting a course that will be effective and responsive to City and Strategic Growth Council needs. TASK 1: ASSESSMENT TASKS 1A & 1B— EvALUATION AND DocuMENT REv1EW. In order to complete Tasks 1a and 1b, the Project team will first jointly develop a matrix that identifies health and sustainability- related issues (e.g. pedestrian facilities, affordable housing, air quality). This matrix will denote which issues have a strong overlap /co- benefits between the two goals of sustainability and health, which primarily affect only one of the two, and which may result in potential conflicts between the goals of health and sustainability. The matrix will be based on a review of Health and Sustainability Elements and Climate Action Plans from across the State, as well as our own team's expertise (Task 1.a.vi). Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element - Baldwin Park 2020 General Plan Using this matrix as a guide, we will review the City's existing documents (including all those outlined in Task 1.b) and identify where existing health and sustainability goals and policies already exist, and where there are opportunities for additional policies and implementation strategies. The results of this review will also be illustrated in a matrix format, as previously described in Section 1.0. The resulting Health and Sustainability Policy Framework will serve as the basis for development of the Health and Sustainability Framework Element, knitting together existing policy approaches into a cohesive and holistic approach (Task l.a.iii). As a supplement to the policy framework, we will also develop a brief that describes overall strengths, weaknesses, and opportunities to enhance the effectiveness of existing health and sustainability programs and policies (Task La.i). In addition, we will also identify any areas of inconsistency between the existing General Plan and any other applicable documents (Task La.v). In order to better understand actual accomplishments to -date, as well as barriers or challenges to implementation, we propose to conduct a series of interviews with City staff and stakeholders. Using the policy framework and accompanying brief, we will solicit feedback that will inform the development of any additional policies to be included in the Health and Sustainability Framework Element, as well as strategic recommendations for how to translate the vision of this Element into on- the - ground reality, such as recommendations for coordinating services, funding sources, etc. (Task 1.a.ii). In addition to the document review and analysis, the Project team will develop a "HealthScore" GIS- based index that maps a variety of data sources on the following: • Housing�i_ • Food retailers • Active transportation . • Air quality, • Chronic disease outcomes' The HealthScore index will assist the city in identifying "hot spots" where relatively poor 4 _ public health outcomes are found in association with unhealthy built ? environment characteristics (e.g. poor ; walkability, minimal access to healthyfood, - - -- = etc.) relative to other areas within the city. Hmlthy Priorik . The HealthScore will provide valuable knowledge about how and where health and sustainability vary across the city, and will greatly assist the city in identifying targeted planning areas where improvements in public health and sustainability are either most needed or where there would be the most return on investment (Task 1.a.iv). I TASK 2: HEALTH AND SLISTA " IN ABIL11TY EWORK 11 ELEMENT PREPARATION TASK 2A —AB -32 AND SB375 ASSESSMENTAND NEEDS ANALYSIS. Information on the background, intent and requirements of both AB32 and SB375 will be described as part of this task. Consistency with AB32 will be demonstrated through identification of policies and programs that reduce community -wide Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Update emissions in line with legislative requirements. Consistency with SB375 will be demonstrated by comparison with the policies and programs of the SCAG Regional Transportation Plan /Sustainable Communities Strategy (RTP /SCS) and the Initiatives established by the San Gabriel Valley Council of Governments (SGVCOG). In addition to a description of where existing General Plan policies meet the requirements of these two pieces of legislation, we will also include a discussion of where amendments are needed or where new policies or programs are necessary. TASK 2B— ISSUES, POLICIES AND ACTION PLANS TO BE CONSIDERED. Task 1 will Identify the main health and sustainability issues to be addressed in the City as whole as well as targeted planning areas where more specific strategies may be required. Building on the existing framework of health and sustainability policies already in place, we will refine and develop the goals, policies and programs that will eventually form the backbone of the Element, as well as provide strategic recommendations for how to translate the vision of this Element into on- the - ground reality, such as recommendations for coordinating services, funding sources, new initiatives, etc. TASK 2c— SUSTAINABLE DEVELOPMENT AND PLANNING ROADMAP. The Roadmap will provide a diagrammatic information tool to chart the pathway to sustainability. Recognizing that improving technologies will invariably lead to adjustments in achievable carbon reduction targets, the Roadmap will nevertheless graphically and textually illustrate the path to goal achievement through the numerous policy topics addressed in the Framework Element. These will include not only green development standards, but conversion of automobile trips, reduction of water consumption demand, reduction of energy consumption, and improved community health profiles. TASK 2D— ASPECTSTO BE INCLUDED IN THE ELEMENT. Descriptions of the various Issues to be addressed in Element, as identified in the RFP document, are provided here. We have also identified several issue areas that we believe would be important additions to the Element. These include: Transit / Land Use Integration, Climate Change Adaptation, Green Building and Neighborhood Assessment, A Healthy and Sustainable Food System and Access to Open Space and Recreation. Brief descriptions of each of these are also provided. In addition, for all issue areas metrics for measuring success will also be provided. Air and water quality: We will integrate existing air quality data into this section of the Element, including citywide GHG emissions from the ongoing Climate Action Plan process, if available. We will also gather available water quality data from the City and other sources. Once all available data has been gathered we will identify areas where further monitoring could be provided to provide a more comprehensive picture of air and water quality in the City. In addition, building on policies in the existing General Plan, we will craft policies and programs, where required, to improve these aspects of the City environment. For example, policies encouraging use of alternative fuels to reduce air emissions, building design features to improve stormwater quality and drought - tolerant landscaping requirements may be recommended. Consistency with regional Plans such as the Air Quality Management Plan and Upper San Gabriel Valley Integrated Regional Water Management Plan will also be key aspects of this section. Promote Infrli, Mixed Use and Compact Development. In order to lower longer commuter patterns and to increase the chance of increasing walking, a shift is required to encourage the development of more sustainable land use patterns. These include the creation of infill projects that contain a mixture of uses to build momentum for local trips, chained trips for services, home based or near home employment, park once then walk behavior, shared parking strategies, and adequate densities to support transit Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Update investments. The team will review policies and current land use patterns and development types to see if there are opportunities for an increase emphasis on Compact Infill Mixed Use Development. As part of this task, we will generate GIS produced maps showing current land use conditions and areas of opportunity for change. Guidelines will then be developed to emphasize project features necessary to obtain real changes in driving patterns and living choices. In addition, we will describe the opportunities and value associated with increased development density in these areas and their contribution to creating a healthier and more sustainable City. Transit /Land Use Integration: Transit represents a significant public investment. Certain types of higher levels of transit investment are not justified in areas of low density. The Project team will determine the minimum density ranges needed to support existing and future transit investments in the study area. The type of land use is as important as the density in supporting transit. Transit Oriented Development requires a mixture of land uses within a 15 minute walk of a transit station in order to allow an individual the opportunity to rely more on transit services and less on private vehicles. The elements of land use and transit must be integrated in all planning efforts, especially for those areas of high transit investments. Standards and guidelines will be looked at to determine the right balance for Baldwin Park. Efficient and Sustainable Transportation: Single Drive Alone commuter patterns or long distance commutes are not sustainable and will make it difficult to reach any GHG or VMT reduction goals. The presence or absence of appropriate roadway infrastructure can be one of the major determinants in affecting a person's choice on selected modes. A roadway and transportation system that offers viable options that are safe, economically viable and convenient, determine mode share shifts more than any other factor. The following describe the various aspects of the transportation system that will be examined. As part of this effort, we will provide: an opportunity summary matrix to improve sustainability from a multi -modal mobility perspective; guidelines on how Transportation Planning can help to improve sustainability of various travel modes; and GIS produced maps showing current multi - modal conditions (transit, walking and cycling). • The Project team will look at current policies on complete streets and livable streets and summarize where potential changes and new priorities can be developed. The primary focus is not on having all streets completely accommodate all modes, but to make sure that corridors accommodate these choices. Bicycle use is potentially the second highest potential change in our transportation system that will yield real results, second only to land use and transportation integration. Avariety of research exists from a national and regional level. The Project team has experience on a number of citywide bike and pedestrian master plans that included extensive surveys on what would convince someone to start riding on a regular basis. The research will be supplemented during discussions with major stakeholders interested in cycling in the city. Retrofitting our streets to persuade the casual cyclist to convert from recreation to commuting or to persuade the large percent of the population to have an interest in cycling is very expensive. innovative bicycle facilities are required to reach the potential cyclist that is not currently riding on a regular basis. This will include discussions on Cycle Tracks, Multi -Use Urban Paths, Buffered Bike Lanes, Bike Boxes, and Painted Lanes. The full range of NACTO standards will be looked at and discussed as potential directions that the City could pursue. Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update • Instead of increasing the supply of transportation facilities that accommodate and encourage single drive alone peak time trips, an effort is needed to reduce automobile use. Traffic Demand Management principles and policies are needed to help lower the demand and increase the reliance on other transportation options or to just drive less in general. Existing policies will be reviewed and implementation models on how these TDM measures could be implemented will be researched as well. All trips start or end as a pedestrian. The important goal to consider is to extend the beginning of all trips to be more of a pedestrian mode than a driving mode. In some cases, the trip can be eliminated completely while in others the trip length or number of trips in a day can be lessened through emphasizing improvements that support walking. The team will review all policies affecting walking and make recommendations for changes in these policies and the addition of new policies and guidelines that will support increased trips by walking. • Pedestrian facilities are found both in the public right of way as well as on private properties. Walkable principles are most effective when they can be implemented at the new construction phase, but some improvements can still be made under retrofit projects as well. This effort will describe and prescribe the types of facilities under different land use and density settings. The Project team will also produce a walking propensity map that shows areas of highest walking levels or the potential to have high walking levels. This will be based on a GIS analysis of available data including: major public destinations, land use mixtures, densities of residential units, population densities, employment densities, street classifications, collision data, lighting, ADTs, walking facilities, future land use changes, transit services, transit stops and other demographic data. The resulting map is referred to as a "heat map" showing different colored pixels or grid cells that have different levels of existing walking and potential walking levels. The use of the map can help to guide the limited amount of funding available for pedestrian improvements and it can assist the development review process that would require different levels of public improvements associated with new or infill projects, depending on the zone that the development falls in on the propensity map. Infrastructure Improvement: A conceptual effort will be made to look at all streets in Baldwin Park as to their potential for accommodating multiple modes. This effort will include GIS mapping of destinations, ride time zones, collision data, street classification, street widths, ADTs and other information that would indicate if the street has the potential for being modified to accommodate other transportation modes. Guidelines and maps will also be developed to indicate where green infrastructure should be placed and where stormwater runoff improvements (at a conceptual scale) should be considered. Best stormwater management practices will be suggested along with typical street cross sections for different street classification and the inclusion of different stormwater runoff techniques appropriate forthose streets. Other improvements for bike and pedestrian infrastructure identified under Efficient and Sustainable Transportation will be integrated into the overall street infrastructure recommendations, cross sections and guidelines. Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element - Baldwin Park 2020 General Plan Protection of Natural Resources: Though Baldwin Park is within a completely urbanized area, there are opportunities to protect natural resources through preservation/ protection of existing natural and recreational lands and the possible creation of new lands and /or habitat areas through restoration. In consultation with City staff, we will identify opportunity sites within the City for this type of preservation and /or restoration and will provide mapping identifying these sites /areas and policy language supporting these activities. The links between these types of areas and their contribution to public health, e.g. through provision of trails and destinations for walking and bicycling, and to reducing regional GHG emissions will be illustrated. Access to Open Space and Recreation: A related topic is b&tIng Paft$ VIMAe Vft 15 KK Wa* access to Open Space and Recreation. Our society suffers from a nature deficit disorder, especially problematic for our youth. Having access to open space areas or even urban " parks and plazas with a soft -edge, will go a long way in addressing this deficit. When handled appropriately, these - assets not only improve the quality of life and the amount of physical activity the population becomes engaged in, but T they also support other land use and transportation sustainability goals such as those for air quality, water .. quality and walkability. The current system of parks, urban plazas and open space areas will be mapped and 15 minute walk times will be developed to determine who in the city is served well by the distribution and access to these resources. Sustainable Landscapes /Water Conservation: Urban greening represents a variety of LEED based principles as well as principles supported by current psychological, social and environmental research. The quality of life, air and water can all depend on certain types of green infrastructure. Though there are direct benefits for sustainability through the use of any and all landscape materials, some are much more sustainable than others in terms of water use. This item will consider the pros and cons of landscape inclusion in all public and private developments and then suggest how the maximum increase in air quality, quality of life and water quality can offset any increased use in water. If implemented appropriately, trees can often lower the amount of water use of understory landscape treatments. The latest technologies that can reduce water use will also be suggested. Appropriate landscape and irrigation standards and practices will be suggested. Guidelines on how Urban Greening can help to improve sustainability of various travel modes and support a quality of life for land uses will also be provided. Urban Forestry. An aggressive urban forestry program can contribute toward lowering GHG through direct sequestration of Carbon Dioxide, the replenishment of oxygen as well as the lowering of urban heat island affects that tend to increase the problems related to air quality and GHG production. An urban forestry program can also improve walkability, increase safety, decrease speeding through traffic calming, and improve air and water quality and reduce stormwater runoff. The Project Team will use aerial photo interpretation to ascertain the tree canopy coverage in Baldwin Park, providing data useful in calculating current and future heat - island effects. The photo interpretation will also help identify specific locations in Baldwin Park that would be good candidates for expanding tree planting programs. Our team will develop policies to strengthen Baldwin Park's urban forest, both through a review and improvement of street and public land tree stewardship programs, and through a review of Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan U development standards for private property with regards to landscaping and trees, and through engagement of community groups in urban forest advocacy and education programs. Optional Urban Forestry Task: iTrees Software Database Development. In addition to providing a policy framework to guide urban forestry activities in the City, we propose the option of using the USDA Forest Service iTrees model to provide and assessment of urban forestry benefits provided by City -owned street trees. The model provides a dollar value associated with the benefits of the trees including from energy conservation, air quality improvements, CO, reduction and water quality. However, use of the model is dependent the data available. Ideally we would use an existing tree inventory, if available; however, if an inventory is unavailable we would collect data using a less detailed, though still suitable, sampling protocol. In addition, data associated with the cost of maintaining the City's street trees is required and is assumed to be available from the City. The scope and cost of this work would be refined during discussions with the City. Energy Efficiency: The City is already working towards improving energy efficiency through its participation in the SGVCOG Energy Wise Partnership as well as other initiatives. This task will continue this work by identifying feasible energy efficiency strategies for inclusion in the Element to reduce City- wide energy use. This may take the form of more stringent energy conservation building requirements, strategies to passively reduce energy consumption, identification of ongoing programs or initiatives in which the City can participate and information strategies for dissemination of opportunities to the community. Equitable, Affordable and Healthy Housing: Building on policies in the existing Housing Element, we will identify opportunities to promote equitable, affordable, and healthy housing, including: promoting affordable and healthy infill development, creating neighborhoods for residents at a range of income levels and household types, reducing overcrowding, proactive code enforcement to reduce health and injury risks, and reducing residential exposure to environmental hazards such as tobacco, lead, mold, noise, and vectors. Revitalization of Urban Centers: The core of the town can serve as an area where people self - select to live in order to have a lifestyle that is not so dependent on the automobile. The center of town also has a major role in business, retail and community services. The proper mix of employment, services, education, parks, retail and infrastructure are required to make downtown living and working a reality. Shared parking strategies, reduced parking requirements, mixed use developments and a jobs / housing balance are all needed to obtain real reductions in single drive -alone driving patterns or to meet trip reduction / driving distance goals. The center of town also needs to have unique and well- designed public spaces and interface between public and private spaces to encourage a walkable commerce area and employment areas. The Project team will develop land use policies, design criteria and suggest the types of goals needed to obtain a vibrant downtown while also meeting sustainability goals. Education and Employment Opportunities: We will identify policies and programs that encourage equitable education and employment opportunities within the City and develop policy tools that link land use, economic development, and health. An example would be encouraging investments in worker training for an emerging green economy to ensure having a skilled workforce and to provide meaningful employment opportunities. Rincon Consultants, Inc. 10 Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Update Strengthen the Economy: One aim of the Element is to promote long -term viability and economic benefits for the City. As part of this we will link the proposed policy language to the economic benefits associated with a sustainable and healthy city. The Element will also identify opportunities for participation in green business programs and encourage the adoption of sustainable business practices by local businesses. Strategies to attract green businesses to the City will also be explored. Climate Change Adaptation: Using the Cal- ADAPTtool, we will provide a local climate snapshot of anticipated climate change data. Based on this information we will identify the potential impacts of climate change in the City, such as from temperature rise and changes in precipitation, and their relationship to public health, particularly on sensitive population sectors. Through our work on Task 1b we will identify General Plan policies and programs that are already in place or can be implemented with little effort to adapt to Y -a its r� I r climate change and reduce potential impacts. In addition, we will propose new policies and programs to address climate change in the City using the California Adaptation Guide. This policy and program language will bolster community resilience to anticipated climate change impacts and can also be integrated into the City's upcoming Climate Action Plan. Green Buildings: One of our in house LEED- Accredited Professionals will prepare a Green Building Program Compliance Review in accordance with City requirements. The Project team will develop a Sustainability Consultation Program to assist developers in identifying opportunities for integrating sustainable design features and best practices for building construction and operation that will bring new development or retrofit projects processed by Baldwin Park into compliance with the sustainable building requirements established by the Green Building Institute. The program will involve a methodology for the evaluation and scoring of building and facility operation methods that increase energy efficiency and reduce greenhouse gas emissions. Example projects to be any new construction, single and multi - family rehabilitation, commercial rehabilitation, architectural barrier removal, public works improvements, housing production, and park and recreation improvements. Sample systems to be drawn upon will include the Built Green Santa Barbara checklist rating system, Santa Barbara's Solar Energy System Design Guidelines, the LEED certification standards, Build it Green's GreenPoint rating system, life cycle assessment, and Smart Growth Indicators. The review will be provided in a format designed for use by planners, green building monitors, or code enforcement officers. The review will take the form of a detailed checklist, which will identify and quantify the green building points for compliance with the applicable rating system. A Healthy and Sustainable Food System: We will identify policies that support healthy food retailers . (restaurants, grocery stores, and small stores), improved food security, and a thriving local food system (community gardens and urban farms, farmers' markets, and local agricultural linkages). TASKS 2E AND 2F— HEALTH AND SUSTAINABILITy RESOURCES AND OPPORTUNITIES. Building on the findings from Task La.ii, Task l.a.iii, and Task La.iv, we will provide strategic recommendations for policies, strategies, and actions that will translate the vision of the Element into on- the - ground reality, such as recommendations for coordinating services, zoning amendments, applying for specific grant programs or funding sources, etc. In addition, where constraints exist, we will suggest policy tools and other actions to mitigate or reduce them. Finally, we will prepare an analysis of the relationship between the Rincon Consultants, Inc. 11 Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Framework Element and the General Plan. This relationship was detailed previously and illustrated in the flowchart shown in Section 1.0. TASK 2G— HEALTH AND SUSTAWASILITy GOALS, POLICIES AND QUANTIFIED OBJECTIVES. Our approach will ensure that all existing and relevant policies that have resulted from past public input, needs, and constraints are integrated into the new Baldwin Park Health and Sustainability Element. By conducting an extensive document review and placing these relevant policies within a framework (Task 1.a.iii), as well as by conducting stakeholders interviews and synthesizing their results (Task 1.a.ii), the new Element will enhance and strengthen existing efforts, as well as identifying new opportunities and quantifiable objectives. TASK 3A —DRAFT HEALTH AND SUSTAINABIUTY FRAMEWORK ELEMENT. Rincon will prepare an submit one (1) reproducible copy and one (1) electronic copy of the Draft Health and Sustainability Framework Element for City staff review and comment. Our cost proposal includes fees to accommodate two rounds of review and comments on the administrative Draft Element by the City. We will then prepare and submit one (1) reproducible copy and one (1) hard copy of a Draft Heath and Sustainability Framework Element As part of the preparation of the administrative Draft Element, we will work with the City to ensure that the overall look and design of the document meets the City's standards and is consistent with the other planning documentation in the City so that it integrates well. Also explore options to make the document user friendly and more accessible to members of the community. This could include options such as multi - lingual call -out boxes which highlight key information and ideas or the use of graphics to illustrate ideas. Provide a web -ready version of the document that is easily downloaded. TASK 3B— COMMUNITY MEETINGS AND HEARINGS. Arellano Associates (AA) will lead the stakeholder engagement and public outreach programs for this project and will work with city staff to develop an appropriate outreach plan and pursue opportunities to engage stakeholders in the planning process. In support of this effort, AA will participate in project team and city staff meetings and coordination as needed. In addition, AA will prepare a detailed Public Outreach Plan which will serve as the guiding blueprint and document for informing and engaging the public and project stakeholders. This will include: • Compilation of a comprehensive stakeholder database for the project which will include businesses, residents, elected officials, city staff, and other interested stakeholders. • Assistance with the establishment of a Health and Sustainability Advisory Committee. • Development of a set of creative and informative collateral and presentation materials to support the project. • Providing opportunities for the community to learn about and comment on the project. AA will coordinate public meetings and targeted stakeholder briefings to be held at key points in the project process to engage and inform the community and interested stakeholders. Rincon Consultants, Inc. 12 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan U Support for a project website and provision of all content needed. AA will also support the city with development of an appropriately scaled social media program, using tools such as Facebook and Twitter to establish an online presence that increases public awareness and participation. Utilization of a cost effective and dynamic online stakeholder engagement tool that links directly to the project website. This innovative and proven software tool has the ability to educate the community about the project, conduct surveys, gather input on ranking and prioritization of issues, utilize mapping tools that allow for geocoding comments, set -up scenario building exercises that show real time results and capture demographic data of participants. It is also designed to be flexible and easily configured to meet the project objectives, including the ability to provide the information in both English and Spanish. Use of the Turning Point survey to build support and gauge stakeholder opinions in real -time. Turning Point software may be used in conjunction with a PowerPoint presentation. Audience members are given remote card devices to anonymously vote their opinions about specific issues /questions. The software projects immediate results enabling the facilitator to engage the audience in a more meaningful way and build project support. In addition, representatives from Rincon, Change Lab Solutions and KTUA will attend each of the community and stakeholder workshops /meetings as well as one Planning Commission and City Council public hearing. Meetings with City staff will be attended by staff from Rincon. Representatives from Change Lab, Arellano and KTUA will be available by conference call for all meetings with City staff. Attendance in person may be provided depending on the topic under discussion at the meeting. TASK 3c— HEALTH AND SUSTAINABILITy FRAMEWORK ELEMENT. Rincon will prepare a final version of the Health and Sustainability Element, including any changes to the draft required by City staff following receipt of comments from the State, City Council, Planning Commission and the public, for adoption and transmittal to the State. Our cost proposal includes fees to accommodate two rounds of review and comments on the draft Final Element by the City. Rincon and its partners will work closely with staff to ensure that the City meets all State requirements (see Task 3d below). TASK 3D —CERTIFICATION. Rincon will assist the City in achieving certification of the Health and Sustainability Framework Element after adoption by the City. Throughout development of the Element, Rincon and its project partners will work to align the policies and programs included in the Element with the threshold requirements included in the Sustainable Communities Planning Grant Guidelines. The thresholds are: • Be consistent with the State's Planning Priorities to: • Promote infill development and invest in existing communities • Protect preserve and enhance environmental and agricultural lands and natural and recreational resources; and • Encourage location- and resource - efficient new development. • Reduce, on as permanent a basis that is feasible, greenhouse gas emissions consistent with the California Global Warming Solutions Act of 2005 and any applicable regional plan. • Meet the Collaboration Requirements applicable to the proposed project. • Plan for Sea Level Rise, where appropriate, consistent with Ocean Protection Council Resolution on Sea Level Rise and related guidance. Rincon Consultants, Inc. 13 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan In addition, we will tailor the Element to assist in the City's achievement of many of the Sustainable Communities Planning Grant Program Objectives as listed in the grant application for this project. Maintaining awareness of these objectives and requirements throughout the drafting of the Element will reduce, and possibly eliminate, the need for modification of the Element following adoption by the City. This awareness is already reflected in our proposed scope of work through the addition of climate adaptation strategies to the list of items to be included in the Element as discussed under Task 2d. While this doesn't explicitly address the threshold requirement to plan for Sea Level Rise - not a critical issue for Baldwin Park given its location - it does address the intent behind that threshold which is to provide adaptation strategies to address the impacts of climate change. TASK 4: ENVIRONMENTAL REVIEW As part of the scope of work Rincon will prepare and process all applicable environmental documents pursuant to the requirements of the State CEQA Guidelines. It is envisioned that this will take the form of an Environmental Impact Report, given the strategic importance of the Health and Sustainability Framework Element; however, depending on the impacts identified it may be possible to reduce the scope for this task to provision of a Mitigated Negative Declaration. In either type of document identification of the Beneficial impacts associated with implementation of the Element will be highlighted to demonstrate the overall positive nature of the policies and programs included in the Element. The Rincon team envisions an 18 -month program. Assuming a project kickoff in March 2013, the project would be ready for adoption in August 2014. The attached flowchart illustrates a generalized timeframe for work efforts by task throughout the 18 -month timeframe. Details of this schedule, including community workshop events, would be finalized during the scope refinement/ project initiation phase. Rincon is keenly aware of the need to produce an excellent planning product while remaining within the budgetary confines of the Strategic Growth Council grant and the City -match commitment. Accordingly, it will be essential to join the City staff as working partners, to best leverage the use of shared resources. Our firm is proud of our ability to deliver outstanding results in a highly efficient and cost - effective manner. We will prepare the Health and Sustainability Framework Element for a fee of $378,836. We will prepare the CEQA document for $51,600, leaving $101,661 for City staff hours or optional work scope items. Our first task, prior to embarking on the numbered scope of work, will be to hold a meeting with the City of Baldwin Park team, and refine aspects of the proposed scope of work, as necessary. This may include identification of additional requirements established by the Strategic Growth Council for effective implementation of the program. Rincon Consultants, Inc. 14 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 City of Baldwin Park Health and Sustainabiilty Framework Element Proposed Schedule Task l: Assessment i i i w . ( ! I� 12. Evaluation ' I 1 b. Dwument Reme Task 2 Health and Suslainability Element Preparation 1 s 2.a. AM21SB37S Analysis 2.b. Identify Potential Issues, Policies &Action Plans ' 2c.Devalop Roadmapfo Green Planning, Sustainable Design &HealthylAng 2A, Prepare Element Issue Areas I i 2.e. Identify Health & Sustainable Resources &Opportunities I 21 Identity Constraints 2.g. Formulate Health& Sustainability Goals, Policies& 0unHed O4-b s Task 3: Prepare and Finalize Health and Sustainability Element ! j 3a. Dmft Health and SustainablliyElament i 3b. Community MeeSngs, Fanning Commission& ay Council Haanrgs j ! l I I 3.c. Prepare Final Version ofthe Health & Sustainability Elament I i 3 d. State CerfiIcalon 3 Task 4: Environmental ' I I 4a. CEOAComplelion& Subnillai of All Required Documents l Work in Prograa JIM City Revlon® sns,CRy, - NeetingfNorkchopMeanng Rincon Consultants, Inc. Proposal to Provide Consulting Services - Health and Sustainability Element— Baldwin Park 2020 (. <O nts Fo�pash /d nin 9rbtotM L ahe anaas W Heats and Sus. Ross. Ceiryvam of resubs horn scootetl to ii. advd 9imrery of comets 9oaH, craw ill. noureissu_ N. ®core issues and SPareas P dr he,d IdemalcrosidncY with GPana ao N. bdwdon of cUer HUSUS B¢m>'It8 Dcounent Rewaw(( ,Sl i ,etc} Green Planning and Building aamend Corn,nenta Arandwaterquality Infill and compaetdetelopmard Suslainable Tmnsportaton Intst uc ne Natural Resouces/Agncuituu, Water conservation ' Enargyefidenry Nbm obile use reduction Transit /land use integrabon Walking use increases Ebyansion of pedestrian fadli4es Access to - e..atlon /palls Biryde use increase Ebyanson a bloyde Wastrudure Equitable and affordable housing UM*n center re, olized. Urban forestry Edu®EomEm ploys ent opporwndes Strengthen Economy Aooess lo healthyhousing . Accossfoheelhyfood _.. build_ i. (Aden building and development Heats & Sus Resources and Oppe; W RelaOOtrsNp Constamis Mans! Mhgat'mn Goals, Objectives -(Paid Public Input OraftW fth and 6usteirebilhy eamenl _ gn MInnin asaMoncin !dminendO 16 8 54,252 -. zttl,.son Stakeholder Database 4 16 36 $3.488 Cdlateal Materials 4 26 26 54,088 Comm. Mshpsknak oidef Bnefingh 22 34 40 $8.524 a DewUSOd Medic 4 10 32 $27/8 Online Online Engagement TOW o 4 10 32 52.T/8 PC and CC Heanngs (4) kbaM 85usbmabilly_Elamard - - SGOCeftiflcaOONCOmplenee ec5 - -- - 1 (ongneengagementsotlware). _ htatenals �. Day" Optprel Tasks: UNan Forest -ITree Mass, Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update The team organization will follow the structure outlined in this organization chart. Each key area of the HEALTH AND SUSTAINABlUTY ELEMENT will be led by a senior staff member of this team. Health Community Programs L_ _ _ _ _ _ I j _ Mike Singietm, ASIA, AICP, LEEDAP KTU +A Community OutreaLh Susan DeSantis . Arrellono Associates Matt Maddox, MESM Rincon Cbnwhants, Inc The project team and staff capabilities and experience of key staff are summarized below. To respect the 25 -page limit, we have not included resumes; however, these along with more detailed information on each of the team's firms and relevant project experience are available upon request. RINCON CONSULTANTS, INC. STEPHEN SVETE, AICP, LEED AP ND, Vice President and Director of Planning for Rincon Consultants, will serve as Principal in Charge of the work program. Steve has more than 28 years of experience in urban planning, urban design, CEQA analysis, and project management for both public agencies and private consulting firms. Steve recently oversaw the preparation of the City of Calabasas General Plan and EIR, a project that won a SCAG Compass Blueprint Award for leadership in sustainability. He has a lengthy resume in both open space and active transportation planning. He recently directed the update of the City of Marina Pedestrian and Bicycle Master Plan, a project that enabled the City to receive a Caltrans Grant for its implementation. He was a founding Trustee for a local land trust, the Ventura Hillsides Conservancy, an open space preservation group that has secured permanent protection for over 27 acres of riparian and hillside lands in Ventura County, enabling the expansion of a hiking and recreation network directly accessible to urban neighborhoods in Ventura. Rincon Consultants, Inc. 17 Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan JOE POWER, AICP CEP, Principal and Planning Manager with Rincon Consultants, will serve as Project Manager and sustainability expert for the project. In this capacity, he will oversee the preparation of all of the key deliverables and will take the lead in the development of the overall Element. Joe has more than 20 years of experience and leads Rincon's Sustainability Services Group. Joe is a recognized expert in sustainability, having co- authored the APA publication A Planners Guide to Sustainable Development and the APA's Policy Guide on Planning for Sustainability. He recently served as Project Manager of the Calabasas 2030 General Plan and EIR (which won the 2010 SCAG Compass Blueprint Achievement in Sustainability award). Joe has been involved in several large scale studies in such communities as Los Angeles, Santa Monica, Culver City, Beverly Hills, West Hollywood, Carson, and Long Beach. Joe served as Principal -in- Charge of GHG inventories and CAN for the cities of Vista and Lake Elsinore, and the Tuolumne County Regional GHG Study and Reduction Plan (including City of Sonora). He is currently overseeing the City of Pasadena GHG Inventory, City of Avalon General Plan /Local Coastal Plan and EIR and the City of Calipatria 2035 General Plan Update. JENNIFER HADDOW, PHD, is a Senior Environmental Scientist with Rincon Consultants and will serve as the Assistant Project Manager and lead policy analyst. Jennifer has a multidisciplinary background that encompasses environmental science, planning and strategic policy analysis with over 9 years of professional experience. Her experience includes: a focus on land use planning; CEOA/NEPA documentation; incorporating sustainable land use principles to reduce greenhouse gas emissions and protect natural resources; strategic water management, planning and pollution reduction; alternative energy analysis; and infrastructure development. She has experience in the assessment of projects proposed for development on green field sites as well as infill projects in urban areas. Jennifer is currently overseeing the EIR for the City of Pomona General Plan Update and Corridors Specific Plan. MATT MADDOX, MESM, Senior Program Manager with Rincon Consultants, will assist with development of the Element, in particular in the areas of green building and sustainable urban planning. Matt is a California Air Resources Board - accredited Lead GHG Verifier and a Certified Green Building Professional with Build It Green®. He is involved in a wide range of urban planning and land use studies, air quality and GHG analyses, and CECA/NEPA environmental documentation. He has contributed to successful environmental and planning projects ranging from General Plan updates, to focused inner city redevelopment studies, to hillside residential development plans, to contract planning for local agencies. Matt recently assisted in the preparation of the Calabasas 2030 General Plan and EIR and is currently the assistant project manager for the City of Avalon General Plan /Local Coastal Plan and EIR and the City of Calipatria 2035 General Plan Update. SHAUNACALLERY, MCRP, MS TRANSPORTATION ENGINEERING, an Environmental Planner with Rincon, will assist in the development of the Element in particular in the area of greenhouse gas emissions and climate change. Shauna has over 6 years of experience managing and preparing GHG inventories, CAPS, cost - savings analyses, energy efficiency and conservation strategies, CEOA documents, and public outreach programs. Recent project management examples include the San Luis Obispo Regional GHG Reduction Plan and Six City Plans (for Arroyo Grande, Rincon Consultants, Inc. 1S Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update Atascadero, Grover Beach, Morro Bay, Paso Robles, and Pismo Beach), Tuolumne County Regional GHG Study and Reduction Plan, City of Benicia CAP, City of Lake Elsinore GHG Inventory and CAP, and the City of Vista GHG Inventory Update and CAP. She is also managing the Kings Countywide CAP, City of Pasadena GHG Inventory and City of San Marcos CAP. CHANGELAB SOLUTIONS" HEATHER WOOTEN, MCP will act as the Project Lead for ChangeLab Solutions and is a senior planner and program director. Her work centers on helping communities achieve their health goals through accessible, effective, policy tools that link land use, economic development, and health. This includes researching best practices, developing model policies and toolkits, and training and technical assistance directly in communities. Heather works nationally on comprehensive plans that integrate community health. She is a co- author of one of the premier publications on developing and implementing health policy language in land use plans, How to Create and Implement Healthy General Plans, as well as Healthy Planning Policies: A Compendium from California General Plans. She also leads ChangeLab Solutions' work on local policies for food systems (including urban agriculture, farmers' markets, and food retail). Prior to joining ChangeLab Solutions, she co- authored the Oakland Food System Assessment: Towards a Sustainable Food Plan through the Oakland Mayor's Office of Sustainability. She currently serves on the Oakland Food Policy Council and the American Planning Association's Food Interest Group Steering Committee. She is a graduate of the University of Minnesota and earned a Masters of City Planning from the University of California at Berkeley. In addition, through funding from Kaiser Permanente, The California Endowment, and the Robert Wood Johnson Foundation, ChangeLab Solutions has worked with and provided policy training and support to Baldwin Park's healthy community initiatives (such as Healthy Kids Healthy Communities, Building Healthy Communities, and HEAL Cities), including partnerships with the California Center for Public Health Advocacy and the Los Angeles County Public Health Department. PILAR LORENZANA-CAMPO, MEP is a Senior Planner and Program Director for Planning and Development at ChangeLab Solutions. Through collaborative partnerships and in -depth health and policy analysis, she develops innovative and practical solutions around access to transit, affordable housing, opportunities for play and recreation, and nutrition. Filar develops products and guides technical assistance efforts to ensure that all can benefit from cutting edge tools such as health impact assessments or legal tools such as general plans and specific plans. She has developed training curriculum and provided in -depth analysis and policy development assistance around healthy transit oriented development and creating walkable and bikeable neighborhoods for communities in California, Hawaii, and Puerto Rico. BEN WINIG, 1D, MPA is a senior staff attorney and program director at ChangeLab Solutions focused on land use regulation and related public policies. Before joining ChangeLab Solutions, Ben practiced municipal law at a private firm and served as general counsel and assistant city attorney for several public agencies throughout Northern California. He regularly advised local government officials and public agency staff on land use and zoning regulations, development and regulatory fees, open government, and conflicts of interest. Ben graduated from the University of Rincon Consultants, Inc. 19 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update Michigan with a degree in social anthropology. He received both his law degree and a master's in public affairs, with a concentration in public policy analysis, from the University of Wisconsin at Madison. SARA ZIMMERMAN, JD is a Senior Staff Attorney and Program Director, and a member of the National Policy & Legal Analysis Network to Prevent Childhood Obesity (NPLAN) team at Change Lab Solutions. Sara works on legal issues related to healthy land use and transportation policy, including topics such as Safe Routes to School, Complete Streets, and active design. Sara is a contributor to a forthcoming book on pedestrian friendly design, as well as to the American Planning Association's Complete Streets: Best Policy and Implementation Practices, a Planning Advisory Service Report. Prior to joining ChangeLab Solutions, she worked at the Community Benefits Law Center at Partnership for or W ng Families an a t Disability Rights Advocates, in addition to other nonprofit organizations. She also clerked for Judge Richard Paez of the Ninth Circuit Court of Appeals. She is a graduate of Swarthmore College (Phi Beta Kappa) and the UC Berkeley School of Law (Order of the Coif). KTU+APLANNING & LANDSCAPE ARCHITECTURE MIKE SINGLETON, ASLA, AICP CTP, LEED AP is the principal of KTU +A's Planning Services and will lead KTU +A's efforts on this project. He specializes in the planning and design of integrated active transportation facilities, including complete streets, pedestrian, bike, trail and ADA studies, and public transportation. Other areas of expertise include recreation planning, design guidelines, and visual impact assessments. Mike is a frequent presenter at the local, regional, and state level on the interface between walkability, smart growth and urban forestry issues. Relevant past projects include the North Park Community Plan Update Urban Design Element, Jacobs Center /Market Creek Plaza and Core Area Workshops, Holt Boulevard Complete Street and National City 8th Street Corridor Smart Growth Project. CATRINE MACHI, MS, AICP, is a Mobility Planner with KTU +A. Catrine's academic and work experience provides her with a technical background in ArcView and AutoCAD for GIS mapping, research and analysis. Prior to joining KTU +A in 2009, Catrine worked for pedestrian and bicycle non - profits, building knowledge of state -of- the -art facilities and working to educate and encourage the public about bicycling and walking as alternative means of transportation. Relevant projects include City of San Clemente Bike and Pedestrian Master Plan, City of La Mesa Bikeway Master Plan /Complete Streets Plan, City of La Mesa Safe Routes to Transit /Safe Routes to Parks, Carlsbad ADA Transition Plan, City of Dana Point Connectivity Study and City of Huntington Beach Bicycle Master Plan. JENNY AN is a project planner with KTU +A and has designed and managed both urban design and architectural projects. She has extensive experience with mixed -use neighborhood design based on Smart Growth /Complete Streets and Traditional Planning principles. Jenny has a keen focus on creating sustainable and economically viable communities. Relevant projects include the Jacobs Center for Neighborhood Innovation Health Impact Assessment Coordination and Facilitation, Jacobs Rincon Consultants, Inc. 20 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update Center /Market & Euclid Village Community Planning and Facilitation, City Heights Urban Greening Plan, 47th Street /Interstate 805 Bus Rapid Transit Connectivity Study and National City 8th Street Corridor. Jenny has a Master of Architecture and Urban Design from Andrews University. ARRELLAN0ASS0CIATES GENovEVA L. ARELLANO is principal and owner of Arellano Associates, a professional consulting practice focusing on communications, public outreach, strategic planning, marketing, and community and government relations. Under Genoveva's leadership since 1994, Arellano Associates has grown to become one of Southern California's leading public outreach firms serving predominantly government agencies, local jurisdictions and planning organizations. Genoveva has focused her business upon serving a diverse set of Southern California communities bridging the gap between public programs and the communities they serve. Additionally, Genoveva utilizes her bilingual skills and familiarity with the Latino community for programs that are geared for Spanish - speaking communities. Genoveva has a Master in Public Policy from the John F. Kennedy School of Government at Harvard University and is a native of Baldwin Park. SUSAN A. DESANTIS has 30 years of experience as a consulting professional in public policy, strategic planning, urban planning, community outreach and communications. Susan has particular expertise in large, multijurisdictional projects at the regional and sub - regional levels of government, and specializes in cutting edge issues, including green technology, sustainability, livable communities, smart growth, and integrating land use, transportation, air quality and housing. Susan's key qualifications include project leader, project management, strategic planning, consensus building, public meeting facilitation, research and writing and data analysis. MARIAYANEZ- FORGASH has 15 years of community relations experience having worked for the City of Santa Ana in various program and management capacities in the Recreation and Community Services and Economic Development divisions. For Arellano Associates, Maria is an Associate responsible for community relations among a variety of stakeholders and public agencies. Her key qualifications include, program management, community outreach, inter - agency relations, marketing, event coordination and implementation, multi- tasking and project organization. Maria is a fluent Spanish speaker and is also proficient in reading and writing in Spanish. Maria has particular expertise working with Latino communities. CALABASAS 2030 GENERAL PLAN AND EIR City of Calabasas RINCON CONSULTANTS recently completed the 2030 General Plan and Development Code Update and EIR for the City of Calabasas. The 2030 General Plan program was designed to build upon the vision and community values that have made Calabasas a special place to live, work, and visit and to address new Rincon Consultants, Inc. 21 Proposal to Provide Consulting Services Health and Sustainability Element— Baldwin Park 2020 General Plan Update issues that have emerged since the development of the previous long range planning program. Rincon developed a four- phased work program to complete the General Plan: • Phase 1— Public Outreach — Assessment and Land Use Alternative Development, • Phase 2 — General Plan Policy and Element Development, • Phase 3 — General Plan Completion, and • Phase 4 — Land Use Development Code Preparation. As part of the community outreach strategy (Phase 1) to educate, inform, and promote interaction and dialog, Rincon devised an outreach campaign that included stakeholder interviews, a new general plan advisory committee, a project web site, a media campaign, a community survey, public workshops, a design charrette, PC /CC study sessions, and focus group meetings. Key community concerns included open space preservation, development of recreational facilities, and preservation of neighborhood character. The 2030 General Plan recently won SCAG's Compass Blueprint Achievement in Sustainability award. SANTA CLARA COUNTY HEALTH ELEMENT Santa Clara County CHANGELAR SOLUTIONS is currently participating in the development of a new Health Element for unincorporated Santa Clara County, including supporting public workshops and community engagement, reviewing existing conditions related to health, and drafting health- supportive policies. The project goal is to develop a Health Element with a comprehensive, consolidated, and well- integrated set of goals, strategies, and policies for improving public health. The process will examine the various factors affecting the social and physical well -being of County residents and employees, including physical activity, nutrition, bicycle and pedestrian safety, air quality, healthy housing, preventive medical care, homelessness, crime, and others. It will also evaluate the effects of pollution, climate change, and related phenomena on communities, as well as equity and social justice. The project is being funded partly through grants from the Health Trust (through a Health Partnership Grant) and the County Public Health Department (through a Centers for Disease Control and Prevention (CDC) "Communities Putting Prevention to Work' (CPPW) award). CITY of LA MESA COMPLETE STREETS AND SAFE ROUTES MASTER PLAN City of La Mesa KTU +A recently completed the City of La Mesa Complete Streets and Safe Routes Master Plan. This is an update to the General Plan Circulation Element incorporating goals, policies and programs related to bicycle facilities and other Complete Street transportation infrastructure. This study recommends a number of actions including closing facility gaps, 22 i Rincon Consultants, Inc. Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update creation of bicycle boulevards, colored bike lanes and enhanced bike routes. In addition, pedestrian improvements such as median refuges, cantilevered bridges, mid -block crossings, RRFBs, curb extensions and ADA compliance were also recommended. Also, included was development of a Complete Streets framework forthe City's future planning efforts. This chapter included guidance for improving major arterials and intersections with amenities such as cycle tracks, bike corrals, speed tables, parking alignments, bus shelters, pavement treatments and road diets to provide traffic calming. This project received the 2012 APA San Diego Section Focused Issue Award. Upon completion of the bike and pedestrian components of the City of La Mesa's circulation element, KTU +A incorporated a Safe Routes to Transit Plan through SANDAG's Communities Putting Prevention to Work program. This study looked specifically at the typical walking distances, conditions and barriers for accessing transit facilities in La Mesa. In addition, KTU +A created a Safe Routes to Parks analysis for the City. The goal of this study was to determine the best park distribution system for the current and future populations of La Mesa, with a goal of providing some form of recreational activity within walking distances of all residents. The project resulted in an overall park and recreation master plan that is incorporated into the new Recreation Element under in City's General Plan Update 2012 RTP SUSTAINABLE COMMUNITIES STRATEGY— REGIONAL LEVEL Southern California Association of Governments SOUTHERN CALIFORNIA SCAG is responsible for preparation of a Sustainable Communities Strategy under the requirements of SB375. This newly required element of the Regional ASSOCIATION of GOVERNMENTS Transportation Plan (RTP) combines and integrates transportation, housing and land use planning forthe purpose of reducing greenhouse gas (GHG) emissions. ARELLANo ASSOCIATES lead the outreach effort, which includes regional and subregional stakeholder presentations /dialogue, coordination of scenario planning /workshops, coordinating forecast development and local input with SCAG and county teams; working with sub - regions, cities, counties and stakeholders to promote dialogue on the development of strategies. Rincon is proud of our past performance on both large and routine environmental and land use planning consulting assignments. Below is an excerpt from a recent client following our successful completion of an 18 -month planning program that involved update of the City of Calabasas General Plan (including public outreach program and EIR). "On behalf of the City of Calabasas, I want to thank you and the entire Rincon Consultants team for your outstanding performance on the City's 2030 General Plan update. While your firm has done excellent work on many projects in the City, your performance on this project was particularly impressive in light of its scale and complexity... In addition, I sincerely appreciate your efforts to carefully manage the project from both a budgetary and scheduling perspective. You did an excellent job keeping the project on schedule and on budget." —Tom Bartlett; City Planner— City of Calabasas Rincon Consultants, Inc. 23 Proposal to Provide Consulting Services Health and Sustainability Element — Baldwin Park 2020 General Plan Update The following individuals are knowledgeable of each of our team members' performance on recent projects. References in blue are related to featured projects in Section 6. of this document. Rincon Consultants Tom Bartlett, AICP City Planner City of Calabasas 818/878 -4225 tbartlett@ci.calabasas.ca.us Changetab Solutions ArpineShakhbandaryan Health and Wellness Coordinator Community and Senior Svcs Div City of El Monte - 62E/580 -2210 ashakhbandarvan@ EI MonteCA.Rov KTU +A Charles David Jacobs Center for Neighborhood innovation San Diego, CA 619/527 -6161 Arellano Associates Silvia Hurtado City Planner City of Duarte (626) 357 -7931 shurtado@accessduarte.com John Hamilton Project Manager City of Vista 760/726 -1340 Ext. 1215 jhamilton@ci.vista.ca.us Cherry Maurer Project Manager Santa Clara County Planning Office 408/299 -5746 Cherry. Ma urer@ pin. scceov. or¢ Patricia Rutledge City of La Mesa 619/667 -1185 Mark Butala Fregonese Calthrope Associates (213) 236 -1945 butala @scag.ca.gov David Reyes Principal Planner Planning Department City of Pasadena 310/285 -1123 d reves@ beverlvhills.ore Jean Armbruster Director, PLACE Program LA County Department of Public Health 213/351 -1907 Armbruster@ oh.lacountv.eov Jacob Lieb Project Manager Southern California Association of Governments 213236 -1800 liebi@scae.ca.eov Rincon Consultants, Inc. 24 EXHIBIT "D" PROPOSAL FROM THE PLANNING CENTER Proposal: General Plan Element Update — Health and Sustainability Element CITY OF BALDWIN PARK FEBRUARY 4, 2013 SUBMITTED TO: SUBMITTED BY: CITY OF BALDWIN PARK LOS ANGELES /DOW NTOW N ATTN AMY L HARBIN AICP 949 S. HOPE STREET CITY PLANNER LOS ANGELES, CA 90015 14403 E. PACIFIC AVE. 213.623.1443 1213.62.33609 (0 BALDWIN PARK, CA 91706 W W W. PLANNINGCENTER .COM___— ___._._____ ___ Authorized Signature Committing The Planning CenterlDC &E to this Project THE PLANNING CENTER IDC &E -PROPOSAL: HEALTH AND SUSTAI N.AB]LITY ELENIENT February 4, 2013 Ms. Amy L. Harbin, AICP City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 Subject: Proposal to Prepare Health and Sustainability Element Dear Ms. Harbin Congratulations on your grant from the Strategic Growth Council for the preparation of a Health and Sustainability Element. This is a groundbreaking effort that few communities in California are willing and able to engage in, and it will distinguish Baldwin Park as a leader in the field. Baldwin Park, like many cities, finds itself at a pivotal crossroad. Although many communities have well - established urban forms, planners have become more aware of the profound impact of our built environment. Whether globally due to greenhouse gas production, or locally due to increasingly poor health outcomes, we understand that our built environment has a profound influence on the quality of life we experience every day, not to mention significant ramifications for future residents of Baldwin Park. Baldwin Park's civic leaders recognize this crossroads and have expressed the determination to change their policy, systems, and the built environment. This new direction will embrace health and sustainability as fundamental to the General Plan. Among other goals, the Health and Sustainability Element will help to reshape the urban form of Baldwin Park and the health of residents. Working in tandem, civic leaders envision a community focused on these mutually supporting concepts. To fully realize Baldwin Park's objectives requires a team of talented professionals with diverse expertise and experience. To meet this challenge, we have assembled the best of our in -house experts— planners, economists, air quality /noise specialists, health risk staff, outreach specialists, GIS technicians, school planners, designers, and transportation and park/recreation planners. Our team also has nationally recognized experts in smart growth and sustainability, including Bill Fulton and David Early. The project will be managed by Mark Hoffman. Mark has developed a particular expertise in sustainability and health planning along with substantial experience in community development, housing, economic development, and municipal services. He maintains an exceptional reputation for commitment to his clients, and his successful, quality products have received numerous professional planning and health practice awards. A former resident of several San Gabriel Valley communities, Mark has worked extensively in the San Gabriel Valley region on planning projects over the past ten years. This has included award - winning general plans, community building projects, housing elements, fair housing studies, library studies, and other projects. He is also active in advancing a sustainable San Gabriel Valley, most notably as a board member for Amigos de Los Rios, an organization dedicated to restoring the San Gabriel and Rio Hondo rivers. I will serve as the Principal in Charge, and I authorize that we have sufficient staff resources and capability to perform the work in this RFP. Should you have any further questions, please feel free to call me at 213.623.1443, ext.102. Respectfully Submitted, THE PLANNING CENTER 1 I.- I Woodie Tescher Principal, Planning & Design PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LETS COLLABORATE. PROJECT UNDERSTANDING Urban planning is an ever - evolving field. Two emerging trends that have defined urban planning in recent years are the issues of health and sustainability. These trends have occurred in part due to scientific research demonstrating the impact of the built environment on our health and climate, new state legislation mandating sustainability, the increasing focus on prevention in the medical fields, and changes in public perception and values. These factors have placed health and sustainability at the forefront of planning agenda. Baldwin Park has been a leader in addressing health and sustainability challenges through its Safe Routes to School Plan, Complete Streets Policy, Go Green Initiative, Healthy Eating Active Communities, and others. The City has laid the groundwork for a community that supports healthful and active living. Both civic leaders and staff have expressed a commitment to continue changing policy, systems, and the environment to ensure a sustainable community for present and future generations. To that end, Baldwin Park is now taking the next step by integrating the concepts of sustainability and health into its General Plan. The proposed Health and Sustainability Element will help reshape the City's physical environment into one that emphasizes the health of residents through sustainability principles and smart growth concepts that achieve resource conservation goals and make healthy living the default choice. This effort will position Baldwin Park as a leader with respect to health, wellness, and sustainability. For this project to fulfill the City's objectives, our scope is designed to: + Create a Greater Awareness. The element should inspire a greater awareness of the importance of sustainability and health and their relationship to all aspects of planning, community life, and individual health. We will seek to bring stakeholders from a variety of perspectives to solicit their input and build momentum. + Act across Multiple Dimensions. Health and sustainability are not isolated planning topics, but touch virtually every planning endeavor. It is therefore critical to address issues related across multiple domains —land use, urban design, transportation, environment, social, economic, and social (behavioral) factors. + Understand Structural Issues. The element must recognize the structural issues that are constraints to overcome or leverage. These include education, insurance, income and employment, access to healthy food, access to medical facilities, language barriers, and cultural differences. + Focus on Implementation. The element will provide a menu of implementation programs to achieve the vision of a healthy community; delineate the most productive role of the City, county, school districts, and service providers; and provide an implementation time frame. Having prepared over 100 general plans throughout California over the last three decades, we recognize the importance of this effort to the community of Baldwin Park and the responsibility it entails. THE PLANNING CENTER DC &E - PROPOSAL: HEALTH AND SUSTAINABIUTY ELBIENT SCOPE OF WORK This chapter responds to your RFP and is tailored to address the needs of Baldwin Park without presuming a one - size- fits -all prescription for the project. Should you desire an alternative approach, however, we would welcome tailoring the scope to best meet your project objectives. TASK I. ASSESSMENT Phase I is designed to allow the Project Team to become familiar with current issues in Baldwin Park and produce an environmental scan that will not only inform the development of the Health and Sustainability Element, but will also be used to educate the Health and Sustainability Advisory Committee, the general public at community workshops, and civic leaders. Task 1.1 Kick -off Meeting As the RFP states, the City of Baldwin Park will select a consultant and negotiate a scope of work and budget that best fits the needs of the community. Should we be selected as the preferred consultant, we have included a precontract task to refine the scope of work to meet your desired outcomes. We anticipate meeting with you personally to refine and tailor the scope of work to best meet your needs. This step allows the Team to: • Share expectations for project success • Establish communication protocols for the project • Identify roles of anticipated key participants, organizations, and individuals • Inform the consultant team about the City and important facts • Drive through the City to get first -hand knowledge of issues • Refine the outreach process, scope of work, and alternatives • Address ongoing efforts that may potentially affect the project It is anticipated that the kick -off meeting will include representatives from the City Planning Department as well as other individuals you believe are needed. This task also includes a driving tour (held after the kick -off meeting) guided by City representatives to share personal experience and working knowledge with the consultant team. This will assist us in understanding the issues and opportunities through the eyes of City staff using examples in the field. Product(s): — Kick -off Meeting — City Tour —Final Scope of Work and Contractual Documents Task 1.2 Evaluation of Current Programs and Opportunities The Planning CenterIDC &E will devote considerable effort to collecting relevant City- specific documents, creating base maps, and documenting existing conditions to inform the development of the Health and Sustainability Element. Whereas all of the information needs cannot be predicted at this point, documents that come to mind include: 2020 General Plan and Program EIR, Safe Routes to School Plan, Complete Streets and Draft Manual for Living Streets Design, Healthy Baldwin Park directions, adopted policies (e.g., food, tobacco, joint use, etc.), water system master plans, and other documents. THE PLANNING CENTER I DC &E -PROPOSAL: HEALTH AND SUSTAINABILITY ELENIENT As part of this effort, we will review and evaluate the current general plan elements and programs, including: • A discussion of the effectiveness of the health and sustainability programs and policies. • A comparison of projected results from the adopted Health and Sustainability Element to actual accomplishments. • Summary of current health and sustainability goals and policies and how these will be incorporated into the new Health and Sustainability Element. • Identification of core issues and targeted specific planning areas as it relates to health and sustainability. • Review of internal consistency with existing General Plan and any other applicable documents. • An evaluation of existing health and /or sustainability elements by other city /county jurisdictions. This task also includes up to 12 interviews with City staff and /or stakeholders. In our experience, City staff and community members have invaluable experience and perspective regarding current programs, their successes and areas of improvement, and future plans. To that end, a sample of individuals we could interview, either individually or in groups, include: • Planning and building staff • Waste management coordinator • Energy conservation coordinator • Chamber of commerce • Local school district • Public safety (e.g., police) • Water usage and conservation coordinator • Engineer (specifically traffic) • Housing and code enforcement staff • Other individuals recommended by City staff Based on our interviews and review of documents, we will prepare a summary memo that identifies key findings. Product(s): — Summary Memorandum of Issues Task 1.3 Healthy Community Environmental Scan Solid, informed General Plan elements and public policy are built from a rigorous work that documents and analyzes trends, issues, and opportunities. To that end, we will produce a healthy community environmental scan that addresses issues of interest to Baldwin Park. We anticipate working with you to refine the following list of topics to study: + Land Use and Urban Design. This will include an analysis of the City's built environment, its transportation system, and nonmotorized modes of travel. The analysis will assess elements that support healthy lifestyles and sustainability, such as open space, trails and parks, streetscapes, and buildings. + Public Health Hazards. The City is affected by air quality hazards, noise, health and human risks from industries, and contaminated sites in and around the City. We will document and map the various hazards to understand their impact on public health. THE PLANNING CENTERIDC &E I PROPOSAL HEALTH AND SUSTAINABILITY ELEMENT + Food Environment. We will document the various retail environment indices for food, alcohol, and tobacco. We currently maintain statewide databases of all alcohol licenses, tobacco licenses, and other information to assist in this effort. Information will be presented graphically on maps. + Resource Conservation. This section will examine how Baldwin Park uses and manages its limited natural resources, including sewer and wastewater, water use and quality, energy usage and conservation, and solid waste management practices. + Violence and Injury. We will document patterns in crime (both violent and property crimes). We will also analyze transportation hazards, including the number, severity, type, and mode of accidents occurring on City roadways. We maintain statewide databases to assist in this effort. + Housing Availability and Choice. We will document the types, prices, and affordability of housing available to a range of income levels in the City to determine unmet needs. We will also discuss the issues of equity to the extent relevant in Baldwin Park. + Education and the Economy. We will extract relevant economic and educational indicators to provide a portrait of where the City's economy is moving, the educational status of residents, commute patterns, and major employers in the City to identify areas of economic hardship and opportunities for improv( + Health Behaviors. This section will also document the health outcomes and behaviors of residents. This will include, among others: 1) diagnosis of primary health risks; 2) review of primary causes of mortality and hospitalizations, and 3) preventable behaviors (smoking, physical activity, overweight /obesity, etc.). GIS Mapping To support this assessment, The Planning CenterlDC &E will use advanced GIS applications to produce a series of informative maps and graphics. We anticipate the following maps will be produced: • City land use and design map • Parks and recreation accessibility map • Retail food, tobacco, and alcohol environment indices • Bicycle and pedestrian network map • Traffic accident hot spot map • Proximity to environmental pollution risks • Violent Crime index • Demographic index of vulnerable areas • Location of service providers In some cases, it is useful to overlay different maps to understand the spatial relationships between health, sustainability, and the built environment. A unique focus of our approach will be to create, a health need index to identify areas of need and opportunity in the community (see box to the right). Product(s): — Healthy Community Environmental Scan (draft and final) — Supporting GIS Maps and Database (draft and final) PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE. TASK 2. PUBLIC ENGAGEMENT Concurrent with Phase 1, we will implement a public outreach campaign that includes multiple venues and opportunities for participation. An outreach program will be invaluable in identifying issues, guiding preparation of technical reports, and testing alternative policies and programs. The key is to structure the engagement process so that it is inclusive, reaches the intended audience, allows meaningful opportunities for input, motivates the community to become more engaged, and remains cost efficient. Consistent with the RFP, the following venues are offered. However, given the fluid nature of public outreach campaigns, we anticipate working with you to craft the best approach balancing time, budget, and constraints. Task 2.1 Health and Sustainability Advisory Committee Stakeholder input provides an opportunity for more focused solicitation of ideas on community sustainability and health. We will participate and lead discussion with an advisory committee made up of representatives appointed by the City. At minimum, this should include the major health care and service providers, the California Endowment, key developers or business, a City representative, and a few additional individuals as desired by the City. We would anticipate three meetings with this group to solicit input. • Kick -off Meeting. Introduce the project scope, solicit input, and seek comments and suggestions for directions to take. • Progress Meeting. Review the findings of the community environmental scan and to solicit and record input. • Draft Plan. Review the draft Health and Sustainability Element and receive comments and suggestions for incorporation. Task 2.2 Public Workshops The second level of outreach — public workshops —will be geared at solicting input from the broader community. This effort will be more interactive and hands on, reflecting the interests of the commnity. We will work with you to identify specific groups to invite to this effort so we can receive broad enough input and feedback on this effort. Three key meetings will be provided: • Kick -off Meeting. Introduce the project scope, solicit input, and seek comments and suggestions for directions to take. • Progress Meeting. Review the findings of the community environmental scan and to solicit and record input. • Draft Plan. Review the draft Health and Sustainability Element and receive comments and suggestions for incorporation. For these efforts, we assume that The Planning Center) DC &E will lead the presentations and assist in identifying and contacting interested groups, while the City will be responsible for the venue, advertising, and noticing. Task 2.3 Media Outreach Press releases and newsletters can be effective tools for generating interest in the project, publicizing the City's efforts to stakeholders and residents and informing them of progress. Although the junctures for issuing press releases and newsletters are flexible, we propose the release at three junctures: THE PLAN NI NO CENTER DOM I PROPOSAL HEALTH AND SU'STAINASILiTY ELEPOENT • Project Kick -off. The first juncture would be at project inception. It would announce the project, contain City staff or civic leader quotes, seek participation, and help to generate interest in the project. • Project Midpoint. This second round would come during the middle of the project at a critical juncture. It would be intended to announce any preliminary findings to keep the public informed. • Project Completion. This would announce the formal completion of the project, the intended outcomes, and next steps in the process. It would also contain elected officials' quotes on the project. The Planning Center) DC &E will preparing the press releases and newsletters. The newsletters will be professionally laid out, rich in graphics, and reader friendly. The City will be responsible for their review (two rounds) and distribution to local media or posting on the City's website. Product(s): —3 Press Releases and 3 Newsletters Task 2.4 Optional Open Town Hall (Peak Democracy) We understand that many Baldwin Park residents may be unable to participate fully in public meetings due to work schedules and family life. Therefore, we have included an optional Open Town Hall program that enables a city to host an on -line forum through its existing website. The program will allow the City to post topics and relevant information to get feedback from the community. It also enables elected officials and city staff to synthesize and analyze the feedback in ways not readily available using conventional public comment processes. Open Town Hall helps to augment traditional approaches by increasing, diversifying, and synthesizing feedback. Should you desire, we will also use the Open Town Hall online polling tool throughout the General Plan process to gain feedback on items of interest to City staff or City Council. This tool can be used during the background technical report process or element review process. Product(s): — Draft and Final Abbreviated Questionnaires (up to 3) — Topline /Aggregate Data /Survey Report and Results (PDF formats) —Online Polling Tool Powered by Peak Democracy (12 months) TASK 3. PLAN DEVELOPMENT This phase includes preparation of the strategies and policy framework that will form the foundation of the General Plan Health and Sustainability Element. This step ensures that sustainability and health issues identified in the community scan are linked with strategies proven to achieve desired outcome. Task 3.1 General Plan Element Preparation The Health and Sustainability Element will cover a broad range of topics as specified in the RFP. However, we anticipate working with you to refine the final element parameters (topics and format) to best meet your needs. The element would likely cover at least the following: Introduction. The introduction section sets forth the context for planning and introduces the reader to the topics to be covered, other supporting planning documents, and the vision for the community with respect to sustainability and health. Specifically, we envision that the introduction will include: PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE. • Administrative planning context • Summary portrait of existing conditions in Baldwin Park • Summary of public outreach results and direction (if desired) • Vision for sustainability and health and guiding principles Topic Areas. The RFP indicated that the topics covered could be vast and should relate to air and water quality, public health, housing and neighborhoods, infill and compact development, natural resource use and conservation, improved nonmotorized transportation, economic resiliency, and other topics. From our discussion with you, topical areas could be grouped as follows: • Land use and urban design • Building practices and design • Safe and active transportation • Parks, recreation, and physical activity • Food and beverage environment • Healthy neighborhoods and housing equity and affordability • Resource conservation (water, wastewater, and energy) • Public safety from crime, violence, and injury • Educational and economic opportunity • Environmental quality (air, water, hazards) and health • Health care, health prevention, and services • Other topical areas deemed appropriate Task 3.2 Strategic Implementation Plan In the end, planning is thinking and doing something about the future now; neither is sufficient by itself. Therefore, an important part of this effort is to create an effective strategic implementation plan. Strategic planning provides a framework to connect day -to -day and short-term actions to long- term goals. Our approach assures that the Health and Sustainability Element remains a living document that can evolve over time and respond to changing conditions. It provides an institutional framework to annually revisit the General Plan, gauge its continuing relevance, and recommit investments to the vision. We will collect ideas for implementation throughout the preparation process for the Health and Sustainability Element and add our recommendations for implementing activities, projects, and programs based on our experience in community planning and development. We will collaborate with City staff, external agencies, and organizations that the City would like to include as partners in implementation. We will prepare a short description of each potential implementation item. The description will: • Identify the specific general plan goal the item will implement • Identify the agency, department, or organization to carry out the task • Identify resources required for the item • Identify the time frame needed to complete the task • Establish a measure to indicate successful completion of the task THE PLANNING CENTER DC &E I PROPOSAL HEALTH AND SUSTAINABI LITY ELEMENT We will work with City staff to prioritize each implementation item into short-mid -, and long -term time frames. Priority criteria could include need, value, likely effectiveness in implementing the General Plan, and availability of resources. We will assist staff to establish an annual evaluation program. Each year, one responsible entity assesses which tasks were and were not successfully implemented and why, reflects on lessons learned, and selects new implementation tasks from the mid- and long -term category (or newly considered tasks) to prioritize for the subsequent five -year period. The Planning Center) DC &E team is uniquely qualified to provide you with a practical implementation program for the Health and Sustainability Element. The team includes seasoned professionals, many of whom came from the public sector. Therefore, we bring experience in not only setting policy, but also connecting it to real world applications —be it capital improvements, parks and school planning, land use /design, or other efforts. Product(s): -Working Draft Health and Sustainability Element and Implementation Plan - Administrative Draft Health and Sustainability Element and Implementation Plan - Public Review Health and Sustainability Element and Implementation Plan -Final Health and Sustainability Element and Implementation Plan Task 3.3 Environmental Clearance The Planning CenterlDC &E will prepare an Initial Study /Mitigated Negative Declaration (IS /MND) in support of the Health and Sustainability Element and in compliance with the California Environmental Quality Act. We will coordinate closely with City staff to ensure that the IS /MND is legally defensible, accurate, and useful to decision makers considering the approval of the project. We do not anticipate that the Health and Sustainability Element will require a greater level of environmental review, since it does not entail land use changes or other changes to the physical environment. Therefore, we believe that the IS /MND will be adequate for this project. Once the IS /MND is completed and approved by City staff, we will reproduce and distribute the IS /MND to the appropriate state and local agencies. Within five days of project approval, The Planning CenterJDC &E will also prepare a Notice of Determination (NOD) and be responsible for filing the NOD with the county and paying the associated county and California Department of Fish and Wildlife filing fees. These fees are included as part of our cost estimate. However, should you desire to submit the NOD, we are amenable as well. The IS /MND project manager, William Halligan, will coordinate with the City via email and conference calls and is anticipated to attend the kick -off meeting (see Task 1.1) and two public hearings, as deemed necessary. Additional meetings or attendance by other members of the consultant team will be billed on a time - and - materials basis. Costs for meeting attendance will be billed in accordance with the hourly rates for the personnel involved. Product(s): - Screencheck Draft IS /MND (1 electronic copy in Word and PDF format) - Public Review IS /MND (25 bound hard copies and 1 PDF copy) - Final IS /MND (20 bound hard copies and 1 PDF copy) - Notice of Determination (1 electronic copy in PDF) PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOD -. LEPS COLLABORATE. rte. -L � ark TASK 4. ADOPTION OF PLAN This final task involves the adoption of the Health and Sustainability Element. We have included three public hearings for its approval and /or implementation. We can add additional meetings if needed before final contract execution. Task 4.1 Joint Study Session We recommend holding at least one joint study session with the Planning Commission and City Council prior to adoption hearings. This gives the public and elected officials an opportunity to work through the Element and ask questions in a collaborative manner. We are comfortable leading the session, jointly presenting the information, or being available for questions that arise. Task 4.2 Planning Commission Public Hearing Following the joint study session, we will lead a final presentation to the Planning Commission. At this point, the presentation should be concise, emphasize the key themes in the Health and Sustainability Element, and highlight key implementation programs. We are comfortable leading the discussion, jointly presenting the information, or being available for questions that may arise. Task 4.3 City Council Adoption Hearing Following the Planning Commission hearing, we will participate in a final presentation to the City Council. Much like the earlier public hearing, the presentation should be concise, emphasize the key themes in the element, and highlight key implementation programs. We are pleased to either make that presentation or be present to answer questions. Products — PowerPoint Presentation —Three Public Hearings TASK 5. PROJECT MANAGEMENT Project management includes the operational and coordination activities that are essential for keeping a project on schedule and within the budget. The project manager will oversee the project from beginning to end and provide the leadership needed at critical milestones in the process. The project manager for the consultant team will meet with the City's designated project manager periodically to coordinate project details. In a fast - moving project like this, more frequent meetings are beneficial and helpful to keep the project on track. Therefore, we assume an in- person meeting once per month and additional supplemental conference, most likely between the in- person meetings with the City's project manager. Product(s): — Project Team Meetings, Meeting Notes, and Status Reports THE PLANNING CENTER DC&E I PROPOSAL HEALTH AND SUSTAI NAB! U rY ELENIENT W � � � W Z � � } ƒ� \.\\ \/ § :} } � ® § ƒ ! =3 i ) < ®i \/){ \ \ 0 \ / ;) }3 ƒ z� o ±;ard7 }§ ƒ2 © :g#: ƒ:3G: } COST PROPOSAL City of Baldwin Park COST ESTi MATr- TASK DESCRIPTION TASK I: ASSESSMENT TPC /DC &E Total Amigos Total F &P Total PD Total Total Cost 1.1 Project Kickoff $6,160 $0 $0 $0 $6,160 1.2 Evaluation of Current Programs and Opportunities $10,280 $0 $2,200 $0 $12,480 1.3 Healthy Communities Environmental Scan $29,850 $3,168 $0 $0 $32,680 TASK 1 SUBTOTAL $46,290 $3,168 $2,200 $0 $51,320 TASK 2: PUBLIC ENGAGEMENT 2.1 Health and Sustainability Advisory Committee (3) $20,160 $3,240 $0 $0 $23,400 2.2 Public Workshops (3) $16,560 $9,900 $0 $0 $26,460 2.3 Media Outreach $7,400 $0 $0 $0 $7,400 2.4 Open Town Hall Meeting (Optional) $0 $0 $0 $6,600 $6,600 TASK 2 SUBTOTAL $44,120 $13,140 $0 $6,600 $63,860 TASK 3: PLAN DEVELOPMENT 4.1 General Plan Element $23,220 $0 $2,200 $0 $25,420 4.2 Strategic Implementation Plan - $13,860 $0 $0 $0 $13,860 4.3 Environmental Clearance $14,995 $0 $0 $0 $14,995 TASK 35UBTOTAL $52,075 $0 $2,200 $0 $54,275 TASK 4: ADOPTION OF PLAN 5.1 Joint Study Session $7,480 $0 $0 $0 $7,480 5.2 Planning Commission Public Hearing $6,240 $0 $0 $0 $6,240 3 5. City Council Adoption Hearing $5,920 $0 1 $0 $0 $5,920 TASK 4 SUBTOTAL $19,640 $0 $0 - $0 $19,640 TASK 5: PROJECT MANAGEMENT $17,440 $0 $0 $0 $17,440 TASK S SUBTOTAL $17,440 $0 $0 $0 $17,440 LABOR SUBTOTAL $206,535 Total Without Optional Task (2.4) $199,935 Workshop Reimbursable $2,500 Background Report (25 draft in B &W) +1 Final color copy $350 General Plan Drafts (25 drafts in B &W of 40 pages) $100 Final General Plan - (2 color copies - 40 pages each) $ Environmental Fees Environmental Printing Mileage, Fax, Phone, etc. Total Reimbursable Expenses GRANDTOTAL $ 216,050 THE PLANNING CENTER I DC &E PROPOSAL: HEALTH AND SUSTAINABILITY ELEN CNT 3 STAFFING The Planning CenterJDC &E has established itself as one of the premier community and environmental planning firms. We are devoted to developing viable, imaginative planning solutions to the challenges that arise from urban growth, land development, and community evolution. Fundamental to our mission is that place matters, and we are driven by the prospect of building healthy, vibrant places where culture, commerce, and community thrive. In March 2011, two of California's most highly respected planning and design firms, The Planning Center and Design, Community & Environment, merged and became The Planning CenterlDC &E. The combined company serves both public- and private sector clients in the fields of comprehensive planning, environmental review, urban design, landscape architecture, and Geographic Information Systems (GIS). Together we offer more of the high - quality, personalized, and comprehensive services relevant to this project. The Planning Center IDC &E currently employs more than 100 individuals and maintains offices in southern and northern California. Baldwin Park's Sustainable Element will be managed from our Los Angeles office. The Planning Center) DC &E 949 S. Hope Street, Suite 100 Los Angeles, CA 90015 IMAGINATION + INNOVATION + IMPLEMENTATION At The Planning Center) DC &E, we blend vision with pragmatic thinking. We're a talented, multidisciplinary team that thrives on bringing together a variety of perspectives to tackle complex problems. Although each problem is unique, we draw from a rich palette of experience to address the environmental, social, economic, and political implications of planning. Our approach provides creativity grounded in systems -based thinking. We recognize project constraints and believe that every challenge offers unique opportunities for those with the spirit to explore and collaborate. We focus on leveraging our expertise in diverse areas —land use planning, environmental studies, urban design, human service planning, and policy development and analysis —which allows us to operate from an integrated perspective and process, the hallmark of sustainable development. In the end, planning is thinking and doing something about the future now; neither is sufficient by itself. Our solid track record of award - winning executed projects demonstrates our unique ability to produce practical plans that are implementable, results oriented, and successful. We are recognized as one of the top West Coast planning firms in land use planning and design, with a reputation built on years of client satisfaction and our consistent production of effective and achievable plans and programs. THE PLANNING CENTERIDC &E - PROPOSAL: HEALTH AND S'USTAINASILITY ELEMENT iA The consultant planning team for the Health and Sustainability Element will be led by Woodie Tescher, Principal Planning & Design. Mark Hoffman will serve as Project Manager. The Planning Center) DUE, as prime consultant, expresses its commitment that the project team listed in this proposal will remain in place for the duration of the General Plan program. The team and its structure are illustrated below. CITY OF BALDWIN PARK The Planning Center I DC &E THE PLANNING CENTERS DC &E I PROPOSAL HEALTH A.ND SUSTAINAEILITY ELEMENT WOODIE TESCHER Principal, Planning and Urban Design Woodie Tescher has more than 30 years of award - winning urban design, planning, and public facilitation experience. He has completed projects for a considerable diversity of public- and private -sector clients with equally diverse issues and objectives. Woodie is an experienced and skilled facilitator of public involvement programs that reconcile the objectives of residents, developers, and property owners. He coordinates multidisciplinary teams for complex, challenging planning and design assignments. He is recognized for advancing the state of the art in the development and application of planning and design approachesthatachieve community visions and enhance environmental sustainability, the livability of neighborhoods, and vitality of commercial and community centers, including pedestrian- oriented, transit - oriented, mixed -use, live /work, and traditional residential neighborhoods. Woodie possesses a well - grounded understanding of the elements that make communities vital places to live. His grasp of the theory and practice of planning and the integral role of partnerships with public and private clients as well as the community has led to the success of many complicated and controversial projects. HIGHLIGHTS OF EXPERIENCE General Plans • County of San Diego General Plan Update I San Diego County CA • Pasadena General Plan Update, Land Use and Mobility Elements I Pasadena CA • La Habra General Plan Update I La Habra CA • Ontario Sphere of Influence General Plan I Ontario CA. • Los Angeles County General Plan Framework and Community Plan Implementation I Los Angeles County CA • General Plan Updates for the cities of: Agoura Hills, American Canyon, Beverly Hills, Corona, Escondido, Huntington Beach, Newport Beach, Rancho Palos Verdes, Redondo Beach, Sacramento, Simi Valley, West Hollywood, Westlake Village Community Plans • Community Plan I University of California, Merced • New Model Colony Specific Plan I Ontario CA Specific Plans and Development Guides • Third Street Promenade Specific Plan I Santa Monica CA • Malibu Center Specific Plan I County of Los Angeles CA • Beverly Hills Gateway, Wilshire -Santa Monica Boulevards Planning and Design Concepts I Beverly Hills CA • Exposition Light Rail Jefferson -La Cienega BoulevardsTransit- Oriented Development Concepts I Los Angeles CA • Industrial Area Guide for Development I Beverly Hills CA • Corridor Specific Plan, Los Angeles Coastal Transportation I Los Angeles CA • Los Angeles Ventura - Cahuenga Boulevards Corridor Specific Plan I Los Angeles CA • Valley Vision: Valley Boulevard Neighborhoods Specific Plan I San Gabriel CA Redevelopment and Revitalization • Long Beach East Village Arts District Guide for Development I Long Beach CA • Sunrise Marketplace Revitalization Visioning Project I Citrus Heights CA • Central Business District Redevelopment Project! Lancaster CA • North Long Beach Guide for Development I Long Beach CA • Central Business District Revitalization Project i San Pedro CA • Community Redevelopment Project I West Altadena CA QTHE PLANNING Q CENTER imiiN1 v P! , i s cr +ia , aLr �ti SW '.ea '\,/ DC &E v ri.sr,,irL APCTEI, .,t C JNCINWIS Y',1100' PLAri aria EDUCATION MArch, Urban Design, University of California, Los Angeles BA, Architecture, University of Southern California AFFILIATIONS American Planning Association Urban Land Institute Congress for the New Urbanism Society for College and University Planners California Planning Roundtable Westside Urban Forum Architectural Guild, University of Southern California American Institute of Architects TEAM MEMBER SINCE 2011 MARK HOFFMAN Senior Associate, Sustainable and Healthy Communities For 20 years Mark Hoffman has led award - winning projects for local government, hospitals, and nonprofit organizations. His expertise Includes comprehensive planning, housing studies, municipal service reviews, strategic plans, and public health. Mark is at the forefront of emerging issues in community planning and public health. He has pioneered environmental scans to address food and alcohol, parks and recreation, air and water quality, violence, transportation safety, and other health topics. Mark frequently speaks on thetopic of public health and planning, and his work has been featured by the Robert Woods Johnson Foundation and ESRI and has received awards from professional health and planning organizations. HIGHLIGHTS OF EXPERIENCE Public HealthfHealthy Communities • Environmental Scan and Policy Briefs I Montclair, Upland, Ontario CA • Environmental Scan and Policy Briefs I San Bernardino CA • Environmental Scan and Policy Briefs I High Desert CA • General Plan, Healthy Community Element I Upland CA • WRCOG Sustainability Framework l Riverside County CA • Community Building Initiative, California Community Foundation I El Monte CA Comprehensive Planning • Yucaipa General Plan I Yucaipa CA • El Monte General Plan and Zoning Code Update I El Monte CA • Ontario General Plan Update and EIR I Ontario CA • Park and Recreation Services MSR I Butte County CA • Flair Park and Northwest Industrial Economic Feasibility Study I El Monte CA • SCAG Compass Blueprint Strategy, Base Line Corridor Plan I Highland CA Housing Studies • Mixed Use Video I Western Riverside Council of Governments • Pasadena Housing Agenda for Action I Pasadena CA • General Plan Housing Element I Cities of Oxnard, Ontario, Riverside, Pasadena, Santa Ana, Santa Cruz, and Santa Monica CA and Kings County CA • Analysis of Impediments to Fair Housing Choice I Cities of Rialto, Pasadena, Palmdale, Monterey, Bakersfield, Santa Cruz, and Rancho Cucamonga CA SPEAKING ENGAGEMENTS EDUCATION Master of Planning & Development Studies, University of Southern California Master of Public Policy, University of Southern California Bachelorof Science, Public Administration, Biola University AFFILIATIONS American Planning Association LEADERSHIP AND COMMUNITY Amigos de los Rios board member Healthy San Bernardino Coalition Healthy High Desert Coalition Riverside County Joint Health Coalition Reach Out (violence and substance abuse prevention) Mark has spoken at more than a dozen planning and health venues since 2010, such as TEAM MEMBER SINCE 2005 New Partners for Smart Growth, Healthy Communities by Design, Southern California Public Health Association, Southern California Association of Governments. etc AWARDS + 2012 Comprehensive Planning Award, Large Jurisdiction, APACA Los Angeles Section I City of El Monte General Plan + 2012 Advocacy /Social Change/Diversity Planning Award, APACA Inland Empire I City of San Bernardino Healthy Community Environmental Scan + 2011 Public Health Practice Award, Southern California Public Health Association I City of San Bernardino Healthy Community Environmental Scan - + 2010 Grassroots Initiative Award of Excellence, APA California I El Monte Community Building Initiative + Four APA awards for housing elements, policy, and outreach THE PLAT ��. TER E ^ITEi2 DC &E ir6 c0 v TPCIDC &E PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE. Asa journalist, urban planner, policy analyst, pundit, best - selling author, and elected William Fulton, AICP official, Bill has played a key role in reshaping the way urban and metropolitan growth Senior Advisor, Smart Growth issues are debated in the post suburban era. Bill is regarded as one of California's leading experts on SB375, the state law that requires regional planning agencies to prepare Sustainable Communities Strategies. Bill is principal -in- charge of The Planning CenterlDC &E's work with the Southern California Association of Governments to craft its Sustainable Communities Strategy. David Early, AICP, LEED AP David is renowned throughout California as an expert on smart growth and sustainable Senior Advisor, Sustainability development, with work in the fields of comprehensive planning, plan implementation, public participation, urban design, transportation, and environmental review. His work spans diverse fields such as downtown revitalization, transit - oriented development, bicycle planning, greenhouse gas reduction, and agricultural preservation. Steve Gunnells, AICP Steve focuses his work on crafting plans, policies, and development projects that are Senior Advisor, Economics grounded in regional and global economic realities. He helps his clients leverage market forces to achieve their goals. And most importantly, he uses his grasp of economic and real estate markets not only to overcome existing challenges but to help communities create visionary plans that capitalize on the possibilities, not just past trends. Dwayne Mears, AICP As the firm's Principal of School Facilities Planning, Dwayne coordinates multidisciplinary Senior Advisor, Schools project, teams, has expert knowledge in CEQA compliance and litigation support, and works to maintain quality control. Dwayne had overseen and has been directly involved with each of the firm's new and expanded public school projects. Marissa Aho, AICP Marissa is a versatile planner with eight years of public and private sector planning Senior Associate, Planning & experience. Marissa has managed more than 100 residential, commercial, mixed -use, Sustainability institutional, and industrial entitlement projects, primarily in the City of Los Angeles. Her entitlement experience has influenced her interest in creating plans that are implementable by the private sector in partnership with cities. Melissa Erikson, ASLA Melissa draws on a decade of experience that focuses primarily on public sector work and Senior Associate, Parks, Rec, Open community design participation. Known for her attention to detail and can -do attitude, she Space is an effective problem solver and exceptionally responsive to all her clients. Melissa specializes in landscape architecture, with a special emphasis on park design, accessibility issues and sustainable practices and materials. In over 20 years of both public and private sector planning experience, Bill has prepared William Halligan, Esq environmental documents for a diverse range of projects, including small -scale residential Principal -In- Charge, Environmental and large planned communities, high -rise commercial office, industrial, and mixed use. In addition, Bill had been involved in extensive discussions and negotiations with the State Attorney General's office regarding the analysis of Greenhouse Gas Emissions (GHG) in project EIRs. Cathy Fitzgerald, DEnv, PE, Cathy has nearly 30 years of academic and professional experience in the areas of QSD /QSP hydrology studies, health risk assessments, safety hazard assessments, air quality studies, Senior Engineer hazardous waste investigations, remedial action plans, and installation of groundwater and soil vapor extraction systems. Nicole Vermillion Nicole combines broad perspectives and big - picture thinking with good technical Associate Principal, AQ /GHG grounding to find workable solutions to environmental constraints. Nicole's work on environmental documents is accurate, clear, and thorough, and her grasp of technical considerations and up -to -date knowledge ensure that each project's issues, constraints, .. and community concerns are carefully managed. Nicole is also an air quality and noise specialist and an expert on global climate change as it relates to CEQA analysis and S8375. PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE. Amigos de los Rios Contact Project Claire Robinson Claire is the founder of Amigos de los Rios. Her multi - disciplinary background and Managing Director approach has led to unique successes in creating culturally relevant open spaces. With a background in cultural history and planning, and experience teaching and practicing landscaping art and architecture, Claire has successfully founded two community -based sustainable design groups and derived in a management role in several others. While at Amigos, she authored and lead the Emerald Necklace Regional Open Space and Trail Network Vision Plan, Raised $25M in grant funds for multi - benefit parks for Amigos and Coalition partners and directed school greening projects and parks primarily in El Monte. Fehr & Pears Contact Project Jeremy Klop, AICP Jeremy's professional experience includes a wide range of multimodal planning and Principal implementation projects across the United States. Through his combined expertise in travel demand forecasting and multimodal traffic operations, he has helped implement transportation projects in diverse settings • such as high mountain Main Streets, economically challenged Midwestern towns, biomedical campuses, 4,000+ acre infiill communities, thriving urban downtowns, and small transit villages throughout the Western US. Michael has over five years of experience in transportation planning, with areas of expertise in smart growth planning, transit planning, and pedestrian and bicycle planning. He is Michael Kennedy, AICP, LEEDAP currently Fehr& Peers project managerforthe recently initiated Manhattan Beach Mobility Senior Transportation Planner Element Update. He was project planner on the Redondo Beach Circulation Element Update, as well as the Redondo Beach Harbor /Pier Zoning Amendments traffic study. He was the primary planner for Vision Los Angeles, an innovative study that quantified the greenhouse gas benefits of wide range of strategies to address the regions mobility challenges. Peak Democracy Robert is a co- founder of Peak Democracy Inc- the leading provider of online public Robert Vogel comment forums for government agencies. Under Robert's leadership, Peak Democracy Specialist, Gov. 2.0 Social Media and has supported over 400 online public comment forums that have amassed almost 30 ,000 Online Public Comment Forums attendees. Robert is a leading advocate and architect of Gov. 2.0 apps that help government leaders make more informed decisions and thereby deliberate in ways that increase public trust in government. Robert and his team have worked with numerous government staff and elected leaders to postforums as well as synthesize online feedback. THE PLANNING CENTER DC &E I PROPOSAL HEALTH AND SUSTAINABIL ITY ELEMENT RELEVANT EXPERIENCE The Planning CenterlDC &E has established a reputation for being thought leaders in the fields of Sustainability, smart growth, and design. We fundamentally believe that place matters and that these concepts have application to comprehensive planning, design, and environmental planning. Over the past decade, The Planning CenterlDC &E has established a list of award - winning projects spanning this growing field. The following presents a few highlights of projects completed that advance these themes. A more complete portfolio of work is available upon request. Relevant Topic Client Bay Area Regional Smart Growth Strategy' I Association of Bay Area Governments Smart Growth Design Workshops Santa Clara County Cities Association LEED -ND Public Health Criteria Study US Green Building Council (USGBC) Tracy Sustainability Plan* City of Tracy Regional Sustainability Framework Western Riverside Council of Governments Near Road Air Quality Mitigation Study South Coast Air Quality Mgmt. District San Carlos Sustainability Plan City of San Carlos Irvine Sustainability Plan City of Irvine Sacramento General Plan 2030* City of Sacramento Chino General Plan /Health and Wellness Ontario Plan/ Social Resources Element' Upland General Plan Health Element Healthy Community Environmental Scan* Healthy Community Environmental Scan El Monte Community Building Initiative* Healthy Community Environmental Scan City of Chino City of Ontario City of Upland City of San Bernardino Montclair, Ontario, Upland California Community Foundation Apple Valley, Hesperia, Victowille, Adelanto Professional Development Coursework on I UCLA Public Policy Extension and UC Davis General Plans and Sustainability Public Policy Extension, 2012 Sustainable Daily Life: A Close -Up View of John Thackara Symposium convened by Local, Small -Scale Innovation and held at The Planning CenterlDC &E Exploring the Intersection between Substance Abuse and Violence Prevention Healthy Eating, Active Living, and Violence Conference, 2011 Integrating Community Building and California Chapter of the American General Planning Planning Association, 2008 Forging a New Community Health Agenda, New Partners for Smart Growth City of San Bernardino Conference, 2012 THE PLANNING CENTER DC &E -PROPOSAL: HEALTH AND SUSTAMABILITY ELEMENT 20 EL MONTE GENERAL PLAN Building Community Project Type General Plan Update/ E1R Project Location El Monte, California Project Size 10 square miles; 125,000 people Client City of El Monte Date Completed 2009 Services Provided Visioning, General Plan Preparation, Zoning Code Update, EIR Preparation As one of the older cities in the region, the City of El Monte has a long, distinguished heritage. However, like many "first-ring' suburbs, El Monte faced challenges due to a severe deficit of parkland, a Superfund site, aging corridors, infrastructure deterioration, a lagging economic base, underutilized industrial areas, and a desire for city identity and cohesive neighborhoods.The city also needed a newivision thatwouid build on its identity as the end of the Santa Fe Trail, yet transform it into a modem suburb. El Monte's general plan implements the Emerald Necklace Vision Plan, an Olmstead - inspired plan for a 17 -mile loop of parks and greenways along the Rio Hondo and San Gabriel River. It capitalizes on the city's transportation infrastructure by planning a b0- acre transit - oriented development downtown, and builds on its growing financial sector, creating an international financial district along I -10. The general plan also proposes more than 200 acres of parks, bicycle trails, and an urban forest To improve community identity and cohesion, The Planning CenterlDC&E created six distinct neighborhood /park districts and strategies to revitalize them. For instance the plan proposes a joint -use center in each neighborhood that can be a focal pomtfor parks, recreation, schools, and a wide variety of social services. The city also worked with the California Community Foundation, which dedicated a $10 million 'Community Building Initiative" to fund neighborhood -based projects to improve health, housing, education, and recreational opportunities in each neighborhood. a ♦ ,Q PLANNING CENTER c r MI Y nl � DkSIGN i Ltrv?crlrli °._. DC &E 14 P CAPE ? vI RE .c Ht An Ii THE PLANNING CENTER A DC &E I PROPOSAL HEALTH AND SUSTAINABILITY ELEMENT m >. SAN BERNARDINO ENVIRONMENTAL SCAN Responding to Public Health Challenges ProjectType Environmental Scan Projectloation San Bernardino, California Project Six 210,000 population, 81 square miles Client City of San Bernardino, HSBC, Reach Out Date Completed December 2011 Services Provided Community Health Planning Awards 2012 Advocacy /Social Change /Diversity Planning Award, APACA Inland Empire Section 2011 Public Health Practice Award, Southern California Public Health Association 0 TIIY EATING CTIVE LIVING The City of San Bernardino, the 100th largest city in the United States, is at a critical RasPitau andOinio Parks /open spa« juncture in addressing public health challenges. San Bernardino residents have long Realm senses ar /water ouatrw experienced poor health outcomes due to poverty, unemployment, violent crime, lack of Atrorc iGty Food Environment parks and recreation, inadequate food options, and poor air quality. Mortality rates from Fy` nearly every leading chronic disease as well as hospitalizations for preventable diseases En".tss far exceed county and statewide averages. In response, the Mayor's office spearheaded the Healthy San Bernardi no Coalition (HSBC). In 2010, The Planning CenterlDC &E was retained to compile an environmental scan of the city. Using the National Prevention Strategy as the basis, The Planning CenterjDCSf& worked with the HSBC, the County of San Bernardino Healthy Communities Program, and other parmefs to define a paradigm for addressing health: • Environment The availability of clean air and water, parks and recreation, and an adequate food environment are essential, • Community Design.The city's physical form--orientation of land uses, housing, transportation linkages, etc • Social Factors. Education of residents, employment and living wagejobs, personal safety, and community cohesion. • Health Care Access. The availability, affordability, and equitable distribution of services for preventive and medical care. The Environmental Scan examined how the city's environment affects current health conditions of residents and workers in the community. It analyzed the city's health indicators and their relationship to the adequacy of parks and open space, food environment, violence and alcohol use, and aalwaterquatityThe Environmental Scan also included evidence -based recommendations for policy and implementation programs for consideration by the HSBC Policy Subcommittees, city of San Bernardino, and nonprofits. The Environmental Scan has been presented at local and national venues, including the Inland Empire Hospital Community Benefits Collaborative, the Conference on Substance Abuse and Violence Policy, New Partners for Smart Growth, and the Southern California Public Health Association. The HSBC and Environmental San received the 2011 Public Health Practice Award from the Southern California Public Health Association and was featured on the Robert Woods Johnson Foundation 2012 County Health Rankings. THE l PLANNING �CENTER __ �_vn utlr - s_rtru ss DC &E iANrarstE ... CS PIANNINa z o raw Gre cov'Oa� Ed.wn i Land uses Empky Bent i tnfra9rvdure Fuhfk$arety TranyArtatlan PLANNING IS THINKING A.ND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE, COMMUNITY BUILDING INITIATIVE Building Strong Neighborhoods Project Type Community Building Initiative /Strategic Plan Project Location E1 Monte, California Project Sire to square miles; three focus neighborhoods Client California Community Foundation Date Completed 2009 Services Provided Data Research and Analysis, Strategic Plan Preparation, Graphics Packaging Awards 2010 Grassroots Initiative Award of Excellence, ARA California 2010 Planning Excellence Award for Grassroots Initiative APACA Los Angeles Section El Monte was once known as the Garden City of the Valley, but gradual suburbanization and industrialization brought unintended legacies— underground water pollution, traffic congestion, aging infrastructure, a need for parks and open space, and the public health consequences of modern suburban life. To assist in revitalization efforts, the California Community Foundation (CCF), a leading philanthropic organization dedicated to strengthening communities, selected El Monte to participate in a Community Building Initiative (CBI).The CBI is a 10 -year effort to focus investments into revitalizing three neighborhoods in El Monte by strengthening civic engagement in community problem solving and decision making, improving the physical environment, increasing the quality of human services, and reducing the outmigration of individual and community assets CCF has committed to investing $10 million, which will be leveraged with other resources. The Planning Center was retained to prepare the El Monte CBI Strategic Plan to guide the revitalization effort Building on an extensive community engagement effort the Strategic Plan is founded on the premise that comprehensive neighborhood revitalization must address three building blocks of community—the physical environment human services, and community life. The Plan is place- based, focusing on specific strategies to improve neighborhoods in FJ Monte, giving equal importance to education, health care, employment services, arts and culture. and public safety services. Implementation of the Strategic Plan is steered by an appointed CBI Advisory Committee with funding and support from CCF, philanthropic institutions, corporations, and the city. Taken together, these efforts will not only improve quality of life in the community but create a vehicle for sustained civic participation. aTHE l � PLANNING CENTER M- Ii PLr r INC ; JESIt N FAVIRONmLNIAL I LVIVES DC &E !D iVE Aft Hl rf vlURE I F.0 q0r 1, S SCHJGL PLANNINN THE PLANNING CENTERIDC &E I PROPOSAL HEALTH AND SUSTAINABILITY ELEMENT �... Palk REFERENCES TPCIDC &E References Contact Project Evette De Luca Director of Civic Engagement& San Bernardino Environment Scan, Healthy San Bernardino Coalition Community Transformation Reach Out Phone: 909 - 982 -8641 Mr. Minh Thai California Community Building Planning Manager City of El Monte Initiative /Strategic Plan and El Monte Phone: 626.926.5036 Genera Plan Evelyn Trevino, MSE, MPH Public Health Program Coordinator Healthy High Desert Policy Briefs, Healthy San Bernardino County Department of Public High Desert Coalition Health Healthy Communities Program Phone: 909.387.6601 Commercial General Liability Insurance Amount of Liability Insurance: $5,000,000 each occurrence Name of Insurer /Surety Agent: Crum & Forster Specialty (AMN) Policy No. EPK- 100667 Expiration Date: 07 /01/2013 Professional Liability/Contractors' Pollution Insurance Amount of Liability Insurance: $5,000,000 each claim (retroactive date 7/1/1999) Name of Insurer /Surety Agent: Crum & Forster Specialty(AMN) Policy No. EPK- 100667 Expiration Date: 07/01/2013 Automobile Liability Insurance Amount of Liability Insurance: $1,000,000 Name of Insurer /Surety Agent: Travelers Property Casualty Company of America Policy No. 810- 9B273151- TIL -12 Expiration Date: 07 /01/2013 Worker's Compensation /Employer's Liability Insurance Amount of Liability Insurance: $1,000,000 Name of Insurer /Surety Agent: Travelers Casualty & Surety Company Policy No. UB- 9B273151- TIL -12 Expiration Date: 07/01/2013 Excess Liability (only extends to Auto Liability) Amount of Liability Insurance: $4,000,000 Name of Insurer /Surety Agent: Travelers Property Casualty Company of America Policy No. EX- 9B273151- TIL -12 Expiration Date: 7 /1/2013 Cancellation Clause (our carrier and broker will not make changes to the existing cancellation statement): Should any of the above described policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy provisions. Declaration of Deductibles: General Liability$ 5,000.00 Contractor Pollution Liability $25,000.00 Professional Liability $25,000.00 Auto Liability $1,000.00 Excess Liability /Umbrella No Deductible PLANNING IS THINKING AND DOING SOMETHING ABOUT THE FUTURE NOW. LET'S COLLABORATE. EXHIBIT "E" CONTRACT AGREEMENT CONSULTANT AGREEMENT General Plan Element Update — Health and Sustainability Element Related Consultant Services This consultant services agreement (hereinafter referred to as this "Agreement') is made and entered into this day of April, 2013 by the City of Baldwin Park, a municipal corporation, (hereinafter referred to as "CITY "), and Moore, lacofano, and Goltsman, Inc., a California corporation (hereinafter referred to as "CONSULTANT'). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, CITY and CONSULTANT agree as follows: 1. SCOPE OF SERVICES. CONSULTANT shall provide all the professional work (i) necessary for the satisfactory completion of the Services, as described in Exhibit "A," which attached hereto and incorporated herein by this reference. 2. TERM OF AGREEMENT. CONSULTANT shall perform the services above described within the said timeline, which is attached hereto, marked Attachment "B." Time is of the essence in the performance of this Agreement. All services to be performed by Consultant shall be timely and performed in accordance with a detailed project schedule which shall be submitted by CONSULTANT and approved by CITY prior to commencement of any work by CONSULTANT. 3. CONSULTANT REPRESENTATIVE. CONSULTANT'S professional services shall be performed by or shall be immediately supervised by Laura Stetson, AICP, who shall act as CONSULTANT'S representative. Any change in CONSULTANT'S representative shall require prior written approval by CITY'S Community Development Manager, or his /her designee, which approval shall be made in his /her sole discretion. 4. CONTRACT PRICE For all labor, materials and services provided by CONSULTANT, including all out -of- pocket expenses and reimbursables, CITY shall pay CONSULTANT a total fee not to exceed Two Hundred Sixty -six Thousand Nine Hundred Five Dollars ($266,905.00) (hereinafter referred to as "Not -to- Exceed Fee "), as described in Exhibit "C," which is attached hereto and incorporated herein by this reference 5. PAYMENT SCHEDULE CONSULTANT shall submit invoices for work satisfactorily rendered to CITY. CONSULTANT shall submit invoices to CITY on a monthly basis, which shall contain a reasonably detailed statement of each task for which work was performed, the number of hours for such task, the professional who performed the task, his or her hourly rate and the cost of materials. 6. INDEMNIFICATION CONSULTANT shall protect, defend, indemnify, and hold harmless CITY, and each of its officers, agents, attorneys and employees (hereinafter referred to collectively as "INDEMNIFIED PARTIES ") from any and all claims, liabilities, expenses, or damages of any nature, including reasonable attorney fees and costs, for injury to or -2- death of any person, and for injury to any property, including consequential damages of any nature resulting therefrom, to the extent arising out of or in any way connected with the performance of this Agreement, by or on behalf of CONSULTANT; provided, that CONSULTANT'S obligation to indemnify and hold harmless shall only be to the extent CONSULTANT or its employees, agents or officers causes the damages. CITY does not, and shall not, waive any rights against CONSULTANT because of the acceptance by CITY of the insurance policies described in this Agreement. In the event any of INDEMNIFIED PARTIES are sued by a third party for damages caused or allegedly caused by negligent or other wrongful conduct of CONSULTANT or its employees, agents or officers, CONSULTANT shall not be relieved of its indemnity obligation to INDEMNIFIED PARTIES by any settlement with any such third party unless that settlement includes a full release and dismissal of all claims by the third party against INDEMNIFIED PARTIES. 7. INSURANCE Without limiting its obligations pursuant to Paragraph 6, CONSULTANT shall name INDEMNIFIED PARTIES as additional insureds on the policies listed in subparagraphs (b) and (c), below, and shall obtain and maintain during the life of this Agreement all of the following insurance coverages: (a) Professional /negligent acts, errors and omissions insurance in an amount of One Million Dollars ($1,000,000.00); (b) Comprehensive general liability in the amount of One Million Dollars ($1,000,000.00), including premises- operations, products /completed operations, broad form property damage and blanket contractual liability; and -3- (c) Automobile liability for owned, hired, and non -owned vehicles in the amount Five Hundred Thousand Dollars ($500,000.00). A Certificate of Insurance for all the foregoing policies and an Additional Insured Endorsement for the general liability policy signed by CONSULTANT'S insurance carrier in a form approved by CITY'S City Attorney must be provided prior to payment of the Contract Price pursuant to this Agreement. 8. WORKERS' COMPENSATION INSURANCE. In addition to the insurance coverage in Paragraph 8 above, CONSULTANT shall obtain and maintain, during the life of this Agreement, Workers' Compensation Insurance in the statutorily required amounts. Neither the failure of CONSULTANT to supply specified insurance policies and coverage, nor the failure of CITY to approve the same, shall alter or invalidate the provisions of Paragraph 7 of this Agreement. 9. ASSIGNMENT. No assignment by CONSULTANT of this Agreement will be recognized by CITY unless such assignment has prior written approval of CITY. Any assignment without such consent shall be voidable and shall, at the option of CITY to terminate this Agreement. 10. TERMINATION OF AGREEMENT. CITY may terminate this Agreement at any time by giving the other party ten- working days' (10- working days') prior notice in writing to all the Parties; provided, that CONSULTANT is entitled to payment for Services satisfactorily rendered prior to such termination based on time and materials actually expended, subject to the provisions of Paragraph 4 of this Agreement. 13 11. AMENDMENT Except to the extent expressly provided herein, this Agreement, and the provisions contained herein, may not be altered, changed or amended, except by mutual consent of the Parties, in writing and signed by all Parties. 12. INDEPENDENT CONTRACTOR STATUS. At all times during the performance of this Agreement, CONSULTANT shall be an independent contractor of CITY, and shall not be (nor hold its employees, agents or officers out to be) employees, officers or agents of CITY. CONSULTANT shall at its own expense secure and be responsible for any and all payments of Income Taxes, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and all other payroll deductions required of CONSULTANT and its officers, agents and employees and penalties assessed for non - payment of the same. 13. SEVERABILITY. If any clause, provision or section of this Agreement shall be ruled invalid by any court of competent jurisdiction, then the invalidity of such clause, provision or section shall not affect any of the remaining provisions hereof. 14. GOVERNING LAW /COMPLIANCE WITH LAWS. This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. The Parties agree to be bound by all federal, state and local laws, ordinances, regulations and directives pertaining to the Services. If litigation arises out of this Agreement, then venue shall be the Superior Court of Los Angeles County. -5- iU-�§r/_1►y14:4 Waiver by CITY of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of such terms, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. 16. EXTENT OF AGREEMENT. This Agreement represents the entire and integrated agreement between the Parties for the Services and supersedes any and all prior negotiations, representations or agreements, either oral or written. 17. NOTICE Notices pursuant to the Agreement shall be given by personal service upon the person to be notified, or upon the same in the custody of the U.S. Postal Service, postage prepaid, addressed as follows: (A) City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attention: Amy Harbin, AICP, City Planner (B) Consultant MIG, Inc. Attention: Laura Stetson, AICP 169 N. Marengo Avenue Pasadena, CA 91101 -9873 18. OWNERSHIP OF REPORT. All of the documents required to be prepared pursuant to this Agreement shall be deemed for all purposes to be the property of CITY. 19. EFFECTIVE DATE. The effective date of this Agreement is the date it is signed on behalf of CITY (herein referred to as "Effective Date "). 20. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement. [Signatures continued on Page 8] -7- CONSULTANT: MIG, Inc. Dated: By: Daniel lacofano, Chief Executive Officer Dated: By: Its CITY: THE CITY OF BALDWIN PARK, a municipal corporation Dated: By: Attest: Alejandra Avila, City Clerk APPROVED AS TO FORM: Aleshire & Wynder, LLP 0 Joseph Pannone, City Attorney Manuel Lozano, Mayor Exhibit A Scope of Services The schedule diagram illustrates the overall work program and in particular, how community outreach activities will be integrated into each component (as the following task descriptions are not necessarily sequential). Task 1 - Management/Coordination On -going communication between the City and our team will be critical to keeping the project focused and on schedule. In our budget, we have allocated a substantial number of hours for coordination with City staff and the internal team. Laura Stetson, the project manager /principal -in- charge, will conduct regularly scheduled conference calls and meetings with City staff to discuss progress and strategies. Esmeralda Garcia, who is leading the public outreach, will be involved in many of these meetings. This task also includes preparing detailed status reports for compliance with grant requirements. Task 2 - Scope Refinement Kick -Off Meeting: Issues Identification We will conduct a kick -off meeting with the project team to ensure the entire team understands the overall project goals and schedule. We will also refine the public engagement program, define the composition of the Health and Sustainability Advisory Committee (Advisory Committee), and set dates for Advisory Committee meetings and other key events. This meeting will include a van and walking tour of the City with staff to better understand the issues and context of the area as they relate to sustainability, and health issues. At this time, we will initiate coordination with local schools, health practitioners, local hospitals, the Chamber of Commerce, and other appropriate health- oriented and environmental non - profits and organizations to ensure their involvement early in the process. Collaboration with these key community organizations and members is essential and will ensure accurate baseline health information for the City. Task 3 - Background Research and Summary Report We will conduct background research on health issues in Baldwin Park as a preliminary task to provide the framework for the Healthy and Sustainability Element. We will use published resources available from the California Department of Public Health, Los Angeles County Department of Public Health, and other resources to gather pertinent data regarding the City. We will review in depth existing planning and regulatory documents such as the General Plan, Municipal Code, Healthy Baldwin Park, Baldwin Park Go Green, draft Manual for Living Streets Design, Complete Streets policy, the SGVCOG's Long -term Energy Efficiency Strategic Plan (scheduled to be completed in June 2013), S6375, and AB32 to identify opportunities to integrate the elements into the broader framework of the City. We will prepare a summary report describing current programs and City commitments, as well as funding sources and partnerships available for extending existing programs. Task 4 - Engaging the Community Consultant will design and conduct a community engagement program that will be broad and inclusive. Our aim is to develop the foundation for the Element using a grassroots approach that starts with the residents and the business community. We need to deeply and thoroughly understand community sensibilities and sensitivities regarding issues of health and sustainability. The policies and programs will flow from what we hear from the community and present to City decision makers. The engagement program will use these key avenues to draw ideas from the community: ■ A series of intensive stakeholder interviews to understand community ideas and objectives • Volunteer Planners trained to reach deep into the community • Five meetings with the Advisory Committee to explore ideas and help the larger community understand the conditions shaping the goals and policies of the Health and Sustainability Element • Three public workshops, using existing planned events and public meetings where possible to encourage maximum participation To keep the community informed and educated throughout the program, we will design and maintain a project website linked to the City's website. We will also write articles for BP Now and to be included in the Summer /Fall Recreation Guide (or Winter /Spring, depending on publication deadlines). We will work with the City to provide an appropriate noticing program, including mailers and other methods to solicit public comments. #1- Health and Sustainability Fair The first workshop will be a Health and Sustainability Fair designed to get the community excited about and involved in the program. This workshop will be scheduled to occur either at an already planned community or in the hour or two preceding a regularly scheduled City Council meeting. From our prior work experience in Baldwin Park, we know that getting folks to attend special meetings is difficult. Thus, using established meeting forums will guarantee a higher level of participation. We will invite local health - oriented organizations and groups with an environmental focus to actively participate as speakers and sponsors of booths. The workshop will focus on educating and informing the public about what comprises a Health and Sustainability Element, reviewing existing conditions and programs, and recruiting key stakeholders from local groups and agencies to be part of Workshop #2. In addition, we will facilitate a hands -on charrette where the public and Council members are able to collaborate, identifying core issues and targeting specific areas of concern related to sustainability and health. #2- Testing Proposals The second workshop will be held once solid options have been developed (working through the Advisory Committee) for the topics, metrics, and actions to be incorporated into the Element. We envision having a series of games and decision boards that will allow participants to prioritize programs and approaches for achieving healthier lives and improved environmental quality. We will provide information about trade -offs and costs to help with decision - making. We will also present ideas for better connectivity for cyclists and pedestrians, and for fostering economic development through land use and other approaches. #3 - Confirming Direction The third workshop will be focused on confirmation of priorities and programs, as presented in the preliminary draft Health and Sustainability Element. This workshop will be conducted just prior to public hearings so residents and the business community can participate in a less formal format that formal hearings. The comments made will be presented to the Planning Commission together with the draft element so the Commission can review and consider public input prior to the hearings, with additional comments at Planning Commission hearings. Task 5 - Draft Health and Sustainability Element Establish Organization of Element We will prepare a draft outline of the Element based on input received during previous tasks, with the outline to be reviewed and approved by City staff. The element will be formatted for ease of use and successful cross - referencing to the other elements in the General Plan. Anticipated topics include: • Land Use and Community Design /Built Environment • Healthy Buildings • Parks and Recreation Facilities, Trails, and Open Space • Transportation System - Walking, Biking and Transit Opportunities • Environmental Health /Sustainability • Sustainable Infrastructure • Physical Activity and Recreation Programs • Healthy Foods and Nutrition • Healthcare and Mental Health Care Social Capital Prepare Draft Element We will prepare an administrative draft Element that reflects the input received during previous tasks. We will provide an electronic copy of the administrative draft for staff review. We encourage staff from all City departments to review the Element, as it will address topics affecting all City staff responsibilities —and Public Works and Recreation in particular. Because we encourage all departments to use the Element (in concert with other General Plan elements) as part of their annual budgeting process, they will see value in providing extensive input into the Health and Sustainability Element. The Element will clearly establish policy direction and where applicable, will state the metrics to be used to measure progress toward goals. Equally important, the Element will have a detailed implementation component stating timeframes and funding sources for programs to be pursued (similar to the detail contained in the Housing Element). The element will extensively incorporate GIS -based maps, illustrations, and photographs, such as maps identifying neighborhood boundaries, City hot -spots that have greater health issues, urban form illustrations, pedestrian -way maps, and Complete Streets cross sections. Staff will have two rounds of review to provide feedback, comments, and revisions of the preliminary draft Element. We will meet with staff during their review to discuss and finalize the policy direction and implementing actions. Following City staffs second round of review, we will prepare a preliminary draft Element for review by the Advisory Committee. The final Committee meeting will allow for discussion and any final revisions before the complete Draft Health and Sustainability Element is released for public review and the final public workshop. Review for Internal Consistency of General Plan Our staff knows the City's General Plan well based on our prior work on the Plan and in Baldwin Park, and we will collaborate with City staff to ensure internal consistency of the General Plan. We will prepare a memorandum outlining what changes, if any, are needed to the other elements to ensure consistency. In particular, if land use or development intensity change recommendations arise from the public discussions, the City may find it necessary to amend the Land Use Policy Map or Land Use Element. Also, amendment to the Circulation Element may be needed. If this is the case, we recommend moving forward with the amendments in parallel with the Health and Sustainability Element. Our budget includes an allowance for this task that assumes the amendments, if required, will not be extensive and may perhaps easily be addressed through simple cross - referencing. Task 6 - Public Hearings and Adoption Public Hearings: Planning Commission and City Council Key members of project team will attend up to four public hearings within the allowance for hearing established in the budget. We will prepare all presentation materials for the hearings and make the presentations. If desired by City staff, Consultant can also prepare staff reports for the hearings. Prepare Final Element Following the final City Council hearing on the Element, we will revise the Element to incorporate any revisions directed by the Council and to produce the final adopted Health and Sustainability Element. Task 7 - CEQA Documentation In the Request for Proposals, the City has asked that this work scope include completion of required CEQA documentation. Our understanding is that the grant funds cannot be used for CEQA compliance, although CEQA review will be necessary because adoption of the Health and Sustainability Element (and any parallel General Plan amendments) is considered a "project" under CEQA. Thus, we have shown the costs of completing the CEQA components separately from the rest of the work scope. Because all of the programs in the Element are focused on improving environmental conditions in Baldwin Park, we anticipate that a Negative Declaration or Mitigated Negative Declaration can be prepared. Staff of Consultant will complete a thorough Initial Study for the project, including an assessment of greenhouse gases. We do not anticipate the need to perform any other detailed technical studies given the programmatic nature of the Element. Team member Pat Fuscoe will assist with assessments of public utilities and transportation issues. A complete administrative draft Initial Study will be provided to City staff for review. We will incorporate directed changes and prepare the draft Initial Study /(Mitigated) Negative Declaration for public circulation and review. Consultant will prepare all noticing materials, and will mail and post the document as required by State law. Upon City Council adoption of the final Element (and any parallel General Plan amendments), we will prepare the Notice of Determination and post it with the County Clerk. The City will be responsible for payment of all filing fees. Exhibit B Schedule For purposes of the below table, the first month shall be deemed to be April 2013. Exhibit C Compensation The budget on the following page provides a breakdown of costs by each task, with the hours for personnel indicated. The scope of services will be completed for a not -to- exceed fee. AGENDA BALDWIN PARK HOUSING AUTHORITY APRIL 17, 2013 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN P - A- R- K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this agenda otra de sus Agencias nombradas an esta agenda, para on any matter posted on the agenda or on any other hablar sobre cualquier asunto publicado en la agenda o matter within its jurisdiction. If you wish to address cualquier tema que este bajo su jurisdiccidn. Si usted the City Council or any of its Agencies, you may do desea la oportunidad de dirigirse al Concilio o a /guna de so during the PUBLIC COMMUNICATIONS period sus Agencias, podia hacerlo durante el periodo de noted on the agenda. Each person is allowed three Comentarios del Piiblico (Public Communications) (3) minutes speaking time. A Spanish speaking anunciado en la agenda. A cada persona se le permite interpreter is available for your convenience. hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session Of a regular meeting of the Housing Authority that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 F. Pacific Avenue, 3rd Floor during normal business hours (Mondav - Thursday, 7:30 a.m. - 6:00 p.m.) CALL TO ORDER ROLL CALL HOUSING AUTHORITY REGULAR MEETING — 7:00 PM Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podia tomar acci6n en algdn asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaract6nes o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en considerati6n en juntas proximas. (Codigo de Gobierno §54954.21 CONSENT CALENDAR TREASURER'S REPORT: FEBRUARY 2013 Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of April 2013. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2vtl Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero @baldwinoark.com . In compliance with the Americans with Disabilities Act if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) 761 WA P - A , R • K HOUSING AUTHORITY AGENDA CITY OF BALDWIN PARK STAI TO: Honorable Mayor and Members of the City Cour FROM: Vijay Singhal, Chief Executive Officer Rose Tam. Assistant Accounting Manager( DATE: April 17, 2013 SUBJECT: Treasurer's Report: February 2013 PURPOSE ITEM NO. I The purpose of this report is to provide the Treasurer's Report for February 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The CDC was eliminated effective February 1, 2012 and the City is now the Successor Agency; a new bank account is used in order to track its transactions separately. Any amounts reflected for the CDC are amounts set aside for outstanding checks that had not cleared as of the elimination date. The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Report: February 2013 Page 2 FISCAL IMPACT l•rrra RECOMMENDATION Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. ATTACHMENT February 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2013 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund 0.29% Varies Varies 28,709,242.55 28,709,242.55 28,709,242.55 28,709,242.55 City Housing Authority 0.29% Varies Varies 37,851.31 37,851.31 37,851.31 37,851.31 28,747,093.86 28,747,093.86 28,747,093.86 28,747,093.86 Fiscal Agent Funds - City Varies Varies Varies 2,049,440.54 2,049,440.54 2,049,440.54 2,049,440.54 Fiscal Agent Funds - Successc Varies Varies Varies 3,166,236.56 3,166,236.56 3,166,236.56 3,166,236.56 $ 33,962,770.96 $ 33,962,770.96 5,215,677.10 $ 33,962,770.96 Total Investments $ 33,962,770.96 Cash City Checking 1,189,931.96 City Miscellaneous Cash 215,536.23 Comm. Develop. Comm. 0.00 Successor Agency 974,243.50 Housing Authority 286,963.53 Financing Authority 0.00 Total Cash 2,666,675.22 Total Cash and Investments $ 36,629,446.18 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2013 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: (,/,, ✓,Y,V�1 /1 Rose Tam Assistant Accounting Manager AGENDA BALDWIN PARK FINANCE AUTHORITY APRIL 17, 2013 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 mf1, BALDWIN P- A- R- K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Council or Se invita al p6blico a dirigirse al Concilio o cualquiera otra de any of its Agencies listed on this agenda on any matter sus Agencias nombradas en esta agenda, para hablar sobre posted on the agenda or on any other matter within its cualquier asunto publicado on la agenda o cualquier tema que jurisdiction. if you wish to address the City Council or any este bajo su jurisdicci6n. Si usted desea la oportunidad de of its Agencies, you may do so during the PUBLIC dirigirse al Concilio o alguna de sus Agencias, podre hacerlo COMMUNICATIONS period noted on the agenda. Each durante of periodo de Comentarios del Pdblico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cads persona se Spanish speaking interpreter is available for your to permite hablar por tres (3) minutos. Hay un interprets, para convenience. su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Authority less than 72 hours prior io that meeting will be available for public inspection at l'q Hall in the City Clerk's office at 14403 E. Pacific Avenue. 3rd Floor during normal business hours (Monday - Thursday, 7.30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos serA el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en alg(in asunto a menos qua sea incluido en la agenda, o a menos qua exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.21 CONSENT CALENDAR 1. TREASURER'S REPORT: FEBRUARY 2013 Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of April 2013. Alejandra Avila City Clerk PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2n° Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) CITY OF BALDWIN PARK P A ',K'K TO: Honorable Mayor and Members of the City FROM: Vijay Singhal, Chief Executive Officer \ Rose Tam. Assistant Accounting Manager DATE: April 17, 2013 SUBJECT: Treasurer's Report: February 2013 PURPOSE FINANCING AUTHORITY AGENDA STAFFc7REPqRT ITEM NO. The purpose of this report is to provide the Treasurer's Report for February 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The CDC was eliminated effective February 1, 2012 and the City is now'the Successor Agency; a new bank account is used in order to track its transactions separately. Any amounts reflected for the CDC are amounts set aside for outstanding checks that had not cleared as of the elimination date. The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Report: February 2013 Page 2 FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. ATTACHMENT February 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2013 State of California Local 28,709,242.55 28,709,242.55 28,709,242.55 Agency Investment Fund Varies 37,851.31 37,851.31 City ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 28,709,242.55 28,709,242.55 28,709,242.55 Agency Investment Fund Varies 37,851.31 37,851.31 City 0.29% Varies Housing Authority 0.29% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success< Varies Varies Varies 28,709,242.55 28,709,242.55 28,709,242.55 28,709,242.55 Varies 37,851.31 37,851.31 37,851.31 37,851.31 28,747,093.86 28,747,093.86 28,747,093.86 28,747,093.86 Varies 2,049,440.54 2,049,440.54 2,049,440.54 2,049,440.54 Varies 3,166,236.56 3,166,236.56 3,166,236.56 3,166,236.56 $ 33,962,770.96 $ 33,962,770.96 5,215,677.10 $ 33,962,770.96 Total Investments $ 33,962,770.96 Cash City Checking 1,189,931.96 City Miscellaneous Cash 215,536.23 Comm. Develop. Comm. 0.00 Successor Agency 974,243.50 Housing Authority 286,963.53 Financing Authority 0.00 Total Cash 2,666,675.22 Total Cash and Investments $ 36,629,446.18 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturitylpurchase transaction made for the month of February 2013 and several depositsAvithdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose am ` Assistant Accounting Manager