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HomeMy WebLinkAbout2013 05 15NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on 15th, MAY, 2013 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. 0aiu especial 'wee ing small rye ivr tyre purpose of conducting uu5iries5 in acAoruarice With the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: May 9, 2013 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on May 9, 2013. Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting MAY 15, 2013 location 5:30 PM CITY HALL - 3"' Floor, Conference Room 307 14403 EASTPA CIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 I BALDWIN P. A, R K. Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Pdblico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay interpreter is available for your convenience. un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REOUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Properties: 8554 - 001 -900, 14403 E. Pacific Avenue; 8554 - 001 -901, 14426 Ramona Blvd; 8554 - 001 -904, N /A; 8554 -001 -907, N /A; Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: ROEM Development Corporation Under Negotiation: Price and terms of payment 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Properties: 8564 - 021 -018, 490 Cloverleaf Drive Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: John Duong Under Negotiation: Price and terms of payment 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Property: 14173 Garvey Avenue, Baldwin Park, CA 91706 Agency Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: Ray Baker, The Lamar Companies Under Negotiation: Price and terms of payment 4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Property: 13940 Live Oak Avenue, Baldwin Park, CA 91706 Agency Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: Doug Corcoran, Waste Management Under Negotiation: Price and terms of payment 5. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un- represented employees; and part - time employees. 6. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9 (d)(1) Adams et. al. v. City of Baldwin Park et. al., USDC Case No.: CV12 -00512 GAF(AJWx) BPPOA v. City of Baldwin Park et al., USDC Case No: CV13 -01534 DMG (VBKx) BPPOA v. City of Baldwin Park, LASC Case No: BS140802 7. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9 (d)(1) Humberto Arredondo v. City of Baldwin Park Los Angeles County Superior Court Case No. KC063077 Claim No. 11 - 111429 Date of Loss: 1/26/11 8. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Initiation of litigation pursuant to pursuant to paragraph (4) or subdivision (d) of Section 54956.9.: 1 Matter RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on May 9, 2013. r� fi Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 26d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcaballero@baidwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) NOTICE AND CALL OF A SPECIAL MEETING OF THE HOUSING AUTHORITY TO THE MEMBERS OF THE HOUSING AUTHORITY AND THE SECRETARY OF THE CITY OF THE HOUSING AUTHORITY NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on 15th, MAY, 2013 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: May 9, 2013 jV[ Manuel Lozano Chair AFFIDAVIT OF POSTING I, Alejandra Avila, Secretary of the Housing Authority, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on May 9, 2013. r Z- Alejandra Avila Secretary AGENDA BALDWIN PARK HOUSING AUTHORITY Please note SPECIAL MEETING time and meeting location MAY 15, 2013 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 tipf BALDWIN P s A R, K Manuel Lozano - Chair Monica Garcia - Vice Chair Marlen Garcia - Board Ricardo Pacheco - Board Susan Rubio - Board PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al publico a la Agencia nombrada en esta Authority Board on the agenda or on any other agenda, para hablar sobre cualquier asunto publicado matter within its jurisdiction. If you wish to en la agenda o cualquier tema que este bajo su address the Board you may do so during the jurisdiccion. Si usted desea la oportunidad de dirigirse PUBLIC COMMUNICATIONS period noted on a Agencia, podr� hacerlo durante el periodo de the agenda. Each person is allowed three (3) Comentarios del Publico (Public Communications) minutes speaking time. A Spanish- speaking anunciado en la agenda. A cada persona se le permite interpreter is available for your convenience. hablar por tres (3) minutos. Hay un interprete para su conveniencia. I HOUSING AUTHORITY SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Board: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THE '1r111AV111--'� SET ASIDE TO A D E% rn E S THE CITY COUNC11- nIJ IS ir t, W PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances -e' 1- persons; or 2) Direct exist. The legislative body or its staff may 1) Briefly respond to statteirterits made or questions asked Dy staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximal. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9 (d)(1) Dominguez v. Baldwin Park Housing Authority Los Angeles Superior Court Case No. BS 138646 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT L� CERTIFICATION I, Alejandra Avila, Secretary of the City of Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on May 9, 2013. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2n6 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Pane. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 ore -mail rcabaliero a( )baldwinpark.com. In compliance with the Amerinnns with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 1l) Q i : I I 1 0 iffi • . • MAY 15, 2013 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tern Marlen Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccibn. Si usted desea /a oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durance el periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. "r` r..rrc.ai.f7 zo �: n aijE';)da for, ar1 oj.,)er", session ofa r t"?uhc i";�"n ztng o;-Y'w (,,,t,' tt„r �.riA£ d Ef_7Pa'uf'; to the tL prior 1 tin r;3var1c3Lr` 1"cr;;;Ft`.11?fiE.. ,P .`.; ,fr,.r. t City, 1 r w' F , 4403 b _ 3C . ,, r-e v , t tc. ,,. , ..,t-�r C,.i F ii. of a City P 13,,1 1..,er. . rt o . . y a m, 7n.ri CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Recognition to Rafael Tapia, Jr BPHS and Vivian Feliz SVHS for winning the Mark Daniel Flores Music Scholarship Award. • Recognition to Valle Vista League Top 5 Honorees from Baldwin Park High School Delilah Garcia, Bernardo Flores, Jr., Tyler Jones, Steven Trinidad, and Brandon Brown. • Proclamation proclaiming Poppy Week May 13 — 19, 2013 and Recognition to Miss Poppy 2013 Adalena Jimenez. • Proclamation proclaiming May 19 — 25, 2013 as Public Works Week. • Proclamation proclaiming National Kids to Park Day on May 18, 2013. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] City Council Agenda - May 15, 2013 Page 2 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Sl REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tome accian en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracibnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. 2. CLAIM REJECTION Staff recommends City Council reject the Claims of Laura Kam ai u Siivestr a and Coi tsueio Arteaga and direct staff to send the appropriate notice of rejection to claimants. 3. TREASURER'S REPORT: MARCH 2013 Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. 4. AUTHORIZE THE INSTALLATION OF SECURITY CAMERAS AT THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve contract orders with PCL Construction Services Ind. For the installation of security cameras at a cost of $96,207. 5. AUTHORIZE CONTRACT CHANGES TOTALING $57,780 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve a construction management contract amendment with Del Terra in the amount of $5,000 and approve contract change orders with PCL Construction Services Inc. at a cost of $52,780. City Council Agenda — May 15, 2013 Page 3 ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9t" day of May 2013. I War 1 Alejandra Avila C iiy Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda — May 15, 2013 ov I, BAt'DWIN 1) • A , Q • V TO: FROM: Date: SUBjECT: V s so • mwI� �W- STAFFW&6RT ITEM NO. Warrants and Demands The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting-, the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 195382 — 195409. Additionally, Automatic Clearing House (AGH) Payroll deposits were made on behalf of City Employees from control numbers 228254 — 228504 for the period of March 31, 2013 through April 13, 2013 inclusive; these are presented and hereby ratified, in the amount of $365,666.59. 2. General Warrants, including check numbers 195092 to195298 inclusive, in the total amount of $1,452,196.80 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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G,i fib fA 'A % W vi �h ol 'o m � ne see zCr ui us GY Iaa 14 r4 C s4 qp 0 1.4 " ai 0 10 lz� e4 '40 14 Ln 0 ICD vo 4 v 0�ry In C m 0 m, w Nn S M 4 �4,4,� u3 er3 f�+ vs ears �n �n m,6 7, 00 -- 0 0 Q 0 000 4 , 1• r4 a�4 - afi C. %W' v 0 0 lmt�, 0 wmr v4 0 0 M 14 r^ N r O WN L7 - 0 1M ?14 lll3 W SCE 011, m ?N CA 1p 9-1 V 10 0 01 ETVJXTRT-11&14I .: TO: Honorable Mayor and City Council Members FROM: Shama P. Curian, Senior Human Resources Analyst DATE: May 15, 2013 0 This report requests the City Council reject the Claims for Damages to Person or Property received for filing against the City. BACKGROUND DISCUSSION In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of a motion and that the claimants are sent written notification of said action. Staff recommends City Council reject the claims of Laura Kam and Silvestre and Consuelo Arteaga and direct staff to send the appropriate notice of rejection to claimants. Attachment(s) Claim filed by: • Kam, Laura DOL: 4/15/2013 • Arteaga, Silvestre and Consuelo DOL: 4/05/2013 ,RJ R ,' . CITY OF BALDWIN CLAIM FOR DAMAGES O PROPERTY INSTRUCTIONS 1. READ CLAIM THOROUGHLY. 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS. 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) Rl{ E I1V D 13 APR rk' R42 Filing Stamp To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) 1. Name of Claimant' - 5. Claimant's Occupation 2. Home Address of Claimant / /Q. S:lt�P�r A� 9��di� C1fU 6. Home Telephone Number �` e�> ..m�tJ 3. Business Address of Claimant T- p� N 7. Business i de phone Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: 9. When did DAMAG o INJURY cur? 10. Names of any City employees involved in INJURY or DAMAGE: Date: ��� -�? Time: f�= � � Name Department If claim is for Equitable Indemnity, give date claimant served with complaint: 11. Where did DAMAGE or INJURY occur? 12. Pescribe in detail how the DAMAGE or INJURY occurred. st ®� _ PGIt e, u� No C' 14. If physician was visited due to injury, include date of first visit and physician's 13. Were police or paramedics called? Yes El name, address and phone number: If yes, was a report filed? Yes ❑ No 171 If yes, what is the Report No? 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific — Use additional sheet if necessary) 15. List damages incurred to date? / 16. Total amount of claim to date: $ Basis for Computation: Limited Civil Case: ❑ Yes ❑ No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ Basis for Computation: 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address Phone Name Address Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: I hereby certify ( I declare) under penalty of parjWmnoer the laws of the state of California that the foregoing is true and correct to the best of my knowledge. Si nature �..- "" Relationship to Claimant Printed Name Date Note Presentation of a false claim is a felony (Penal code Section 72j CC Form 1 (Rev 00b) +�L4 - >fk � ;,.f�,:: .0, F.a,:)f'S.., i, CCi : ?EY?"'A -, CITY OF BALD WIN PARK a Rer, BALDWIN CLAIM FOR DAMAGES —K TO PERSON OR PROPERTY HUMAfN RESO� INSTRUCTIONS 1. READ CLAIM THOROUGHLY., 2. FILL OUT CLAIM IN ITS ENTIRETY BY COMPLETING EACH SECTION. PROVIDE FULL DETAILS 01 OR 2 3 3. THIS FORM MUST BE SIGNED. 4. DELIVER OR MAIL TO: OFFICE OF THE CITY CLERK, 14403 E. PACIFIC AVE., BALDWIN PARK, CA 91706 WARNING • CLAIMS FOR DEATH, INJURY TO PERSON OR TO PERSONAL PROPERTY MUST BE FILED NOT LATER THAN 6 MONTHS AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) • ALL OTHER CLAIMS FOR DAMAGES MUST BE FILED NOT LATER THAN ONE YEAR AFTER THE OCCURRENCE. (GOVERNMENT CODE SECTION 911.2) P PARK DEP7 1: 3 Plerk's Official Filing Stamp To: City of Baldwin Park 4. Claimant's Date of Birth (if a minor) 1. ��m nt C, , , � of Claimq le 'DI IU C_ a-Lid 1-Ul PUK-1 U L I L"qbt 5. Claimant's-Occupation — 'ir ( 4 2.,�dress of CI imam me T e*plione Num er 4- 0 K 3. Business Address of Cfaimant 7. Business Tel Number 8. Name and address to which you desire notices or communications to be sent regarding this claim: Abc)J�L 9. When did RA AGE or INJURY occur? i ) P�; Time: Y D D Ain 10. Names of any City employees involved in INJURY or DAMAGE: Name Department Date: t_) 41 lrli'Xf ", If claim is fdEquitabld Indemnity, gi e date claimant served with complaint: �5 Y1// g 11 11. Where did DAMAGE or INJURY ccur? I Describe in detail how the DAMAGE or INJURY occurred 13. Were police or paramedics called? Yes ❑ No 0- 11-4. IfVhysician was visited dud to I include date of first visit and physician's name, address and phone number: If yes, was a report filed? Yes ❑ No ❑ If yes, what is the Report No ?/ 14. Why do you claim the City of Baldwin Park is responsible? (Please be specific - Use additional sheet if necessary) becau ,e_ + -ee. +A6ct Cau-� 0 -y- 15. List damages incurred to date? it --rc-e-e ruc4s f wrk-pr_�; ro -cf4v 1"', 16. Total amount of claim to date: $ o i Basis for Computation: L111 P)eel, Limited Civil Case: $1yes F-1 No (State the amount of your claim if the total amount is $10,000 or less. If it is over $10,000 no dollar amount shall be stated, but you are required to state whether the claim would be a limited civil case (total amount of claim does not exceed $25,000).) 17. Total amount of prospective damages: $ "20 1 0 0 - Basis for Computation: TO _k) ka S b cen o", 18. Witnesses to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Un ��05 - 't-6 one Name Address L5_0 Z a) Dod Ay-! Name L Ufir) Address 'i Phone 19. Signature of Claimant or person filing on claimant's behalf; relationship to claimant and date: l hereby certify (or declare) under penalty of pe jury under the lawsofthe state of California that the foregoing is true and correct to the best of my knowledge. J a�, 3 6acba Si nature F;relationship th Claimant Printed Name Date Note: Presentation of a false claim is a felony (Penal Code Section 72) CC Form 1 (Rev 1/06) I Lill 11 ■ "t _RA P'4 r% CITY OF BALDWIN PARK BAILDWIN_ TO: Honorable Mayor and Members of the C FROM: Vijay Singhal, Chief Executive Officer Craig Graves, Interim Finance Director DATE: May 15, 2013 SUBJECT: Treasurer's Report: March 2013 1:111VW91*4 STAFRf?9f3ORT ITEM NO. Z The purpose of this report is to provide the Treasurer's Report for March 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). , The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Report: March 2013 Page 2 FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. ATTACHMENT March 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT March 31, 2013 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 27,234,242.55 27,234,242.55 Agency Investment Fund 27,234,242.55 Varies City 0.29% Varies Housing Authority 0.29% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success< Varies Varies Varies 27,234,242.55 27,234,242.55 27,234,242.55 27,234,242.55 Varies 37,851.31 37,851.31 37,851.31 37,851.31 27,272,093.86 27,272,093.86 27,272,093.86 27,272,093.86 Varies 2,049,451.01 2,049,451.01 2,049,451.01 2,049,451.01 Varies 2,920,411.54 2,920,411.54 2,920,411.54 2,920,411.54 $ 32,241,956.41 $ 32,241,956.41 4,969,862.55 $ 32,241,956.41 Total Investments $ 32,241,956.41 Cash City Checking 2,501,396.69 City Miscellaneous Cash 232,111.58 Comm. Develop. Comm. 0.00 Successor Agency 1,126,904.49 Housing Authority 314,179.84 Financing Authority 0.00 Total Cash 4,174,592.60 Total Cash and Investments $ 36,416,549.01 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of March 2013 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: 3 Finance Di Nlz��O MAY 1 R 5 ITEM NO - ------ FI BALDWI N CITY OF BALDWIN PARK STAFF REPORT 1�12�111 � TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Works DATE: May 15, 2013 9 SUBJECT: AUTHORIZE THE INSTALLATION OF SECURITY CAMERAS AT THE %C# 1 T "T'OOF BALDWIN PIAA R K T RR A N S I T C E N TER PRO' SECT PURPOSE This report requests City Council authorize the installation of security cameras at the City of Baldwin Park Transit Center Project for a cost of $96,207. BACKGROUND AND DISCUSSION On March 7, 2012, the City Council awarded a construction contract to PCIL Construction Services Inc. in the amount of $8,631,300 for the construction of the City of Baldwin Park Transit Center Project. There were several additive alternate bid items in the construction documents including an item for security cameras. These additive alternate bid items were items that the City did not have funding for at the time of the award of contract. The security camera system will include over 20 vandal resistant high resolution cameras. The video feed from this network of cameras will be stored digitally for up to 30-days. This system can be upgraded in the future to provide real-time monitoring as resources become available. The original bid price of the security camera alternative bid item was $195,800. Staff has negotiated the price of this security system to $96,207 and recommends granting a change order for the installation of the security cameras. A summary of project costs to date is included in the following table. PROJECT COSTS AMOUNT ENGINEERING/ PROJECT MANAGEMENT Design $ 717,600 Project / Program Management (includes $5,000 increase from previous agenda item) $ 915,500 Verizon Land used Prop C) $ 610,100 MTA Funds Management to be authorized) $ 83,407 Other (Survey, Misc) $ 44,800 SUBTOTAL ENGINEERING $ 2,371,407 Transit Center — Authorize Contract Change Order May 15, 2013 Page 2 of 3 CONSTRUCTION PHASE (PCL Contract AMOUNT Grants Construction Contract $ 1,910,872 $ 8,631,300 Deductive Alternate #8 Lower Level (approved 3/7/2012 $ 691,000 Deductive Alternates # 4,57,11 & 12 (approved 7/18/2012 $ 198,200 Deductive Alternate #1 Aluminum Fins (approved 10/3/2012 $ 275,000 Deductive Alternate #13 Canopies (approved 10/3/2012 $ 51,267 SUBTOTAL CONSTRUCTION $ 9,846,767 Previously Approved Change Orders Public Arts Funds $ 458,446 Solar Panels TOTAL FUNDING SOURCES $ 600,000 Change orders — Previous Agenda Item $ 52,780 PROPOSED SECURITY CAMERAS $ 96,207 CONTINGENCY BALANCE REMAINING $ 168,561 TOTAL PROJECT COST $13,594,168 The following table shows a summary of available funding sources to cover the project costs. FUND SOURCE AMOUNT Grants FTA $ 1,910,872 MTA -PC 10% $ 4,187,000 MTA CMAQ $ 905,000 MTA Parking Management $ 186,000 MSRC Match ML12050) $ 463,650 SUBTOTAL GRANTS $ 7,652,522 City Funds Prop C (City Match) — used $610,100 for Land $ 3,208,096 Gas Tax (City Match ) $ 1,200,000 Measure R (City Match ) $ 425,428 Asset Forfeiture $ 300,000 AB 2766 funds (AQMD ) $ 608,122 Public Arts Funds $ 200,000 SUBTOTAL CITY FUNDS $ 5,941,646 TOTAL FUNDING SOURCES $13,594,168 Currently, staff is seeking a cost for the installation of charging stations and a parking demand management system. The remaining contingency balance of $168,561 will be used to pay for these items. FISCAL IMPACT General Fund money has not been used to pay for this project. The funds for this project are restricted for use for transportation related purposes and cannot be used for General Fund operations. Transit Center — Authorize Contract Change Order Page 3 of 3 May 15, 2013 RECOMMENDATION Staff recommends that the City Council: Approve contract change orders with PCIL Construction Services Inc. for the installation of security cameras at a cost of $96,207. ATTACHMENT Change Order Request Camera Data Sheet Security cameras A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) GC Extra Sub Extra CE,ELDIiT Enter Negative Numbers D. Subtotal $ - $ 76,887 E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 2,927 $ 11,533 $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 2,927 $ 88,420 G. 5% Profit of subcontractor total cost. $ 4,860 $ K. Total Grand Total $ 96,207 $ 7,787 $ 88,420 $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 9- Apr -13 PCL Construction Services, Inc. Del Terra Signature Date Signature Date City of Baldwin Park Signature Date A AA co M M U N ICATIONS 4 � Fixed domes for any environment with remote focus and zoom. AXIS P33 Network Cameras constitute a series of indoor and outdoor -ready fixed domes designed for efficient installation. Offering high performance video, including HDTV image quality and multiple H.264 streams, these cameras are ideal for unobtrusive video surveillance in exposed areas such as airports, subways, retail stores, schools and university campuses. AXIS P33 Series delivers superb video quality in 30 frames per second in full resolution. AXIS P3343 Network Cameras provide SVGA resolution, whereas the AXIS P3344 models offer IMP, or HDTV 720p in compliance with the SMPTE standard in resolution, color representation and frame rate. AXIS P33 Network Cameras support automatic day and night functionality with removable infrared -cut filter for increased light sensitivity. AXIS P33 Series provides multiple, individually con- figurable video streams in H.264 compression, which greatly optimizes bandwidth and storage without compromising image quality. Motion JPEG is also supported for increased flexibility. The remote focus feature allows for convenient installa- tion eliminating the need for hands -on focusing at the camera, and the remote zoom and pixel counter features ensure that the camera's viewing angle is optimized for the scene and pixel resolution. AXIS P33 Network Cameras range from standard indoor models to vandal- resistant outdoor models, perfectly adapted for harsh environments. All models in AXIS P33 Series have low, environment friendly power consumption, supplied by standard Power over Ethernet (IEEE 802.3af). This is the case even for the weather- proof models that operate in extreme temperatures from -40° to 55° C (40° to 131 °F). NETWORK VIDEO Onvu= AXIS P33 Series is the perfect choice for a wide range of demanding video applications in outdoor and indoor environments. AXIS P33 Network Cameras are designed for professional video surveillance with easy and reliable installation in focus. The outdoor models of AXIS P33 Series are specially designed for reliable, vandal- resistant and weather- proof installation, with pre - installed heater and fan, and an integrated dehumidifying membrane eliminat- ing any humidity caught in the camera casing during installation. These cameras come with a 5 m (16 ft.) Ethernet cable with a pre- mounted, specially designed gasket, enabling flush wall mountinq and requiring no additional sealant. A weather shield is also included for effective protection against reflections from sunlight, or build -ups of rain or snow. AXIS P33 Series offers a wide range of optional indoor and outdoor mounting kits for installation in a drop ceiling or on a wall, pole, corner or junction box, etc. Both indoor and outdoor camera models include a smoked transparent cover as an alternative to the clear cover, for additional flexibility. 4 AXIS P33 Network Cameras offer unique installation capabilities with remote focus and zoom. The remote focus feature enables convenient focusing over the network, eliminating the need for hands -on fine - tuning at the camera. The remote zoom functionality ensures that the viewing angle is optimized for the area to be monitored. �:,. �. The unique pixel counter offered in AXIS P33 Series allows the installer to easily verify that the camera installation fulfills any regulatory or specific customer requirements, for example calculating the pixel resolu- tion of the face of a person passing a doorway moni- tored by the camera. AXIS P3343 -VE /P3344 -VE d 96 mm (3,8') Al Unique pixel counter feature AXIS P3343/- V/P3344/ -V g 0, 96mm(3.8' E E tA8 mm (S9 "J Extreme temperature installation 11 „ k AXIS P33 Series is the perfect choice for a wide range of demanding video applications in outdoor and indoor environments. AXIS P33 Network Cameras are designed for professional video surveillance with easy and reliable installation in focus. The outdoor models of AXIS P33 Series are specially designed for reliable, vandal- resistant and weather- proof installation, with pre - installed heater and fan, and an integrated dehumidifying membrane eliminat- ing any humidity caught in the camera casing during installation. These cameras come with a 5 m (16 ft.) Ethernet cable with a pre- mounted, specially designed gasket, enabling flush wall mountinq and requiring no additional sealant. A weather shield is also included for effective protection against reflections from sunlight, or build -ups of rain or snow. AXIS P33 Series offers a wide range of optional indoor and outdoor mounting kits for installation in a drop ceiling or on a wall, pole, corner or junction box, etc. Both indoor and outdoor camera models include a smoked transparent cover as an alternative to the clear cover, for additional flexibility. 4 AXIS P33 Network Cameras offer unique installation capabilities with remote focus and zoom. The remote focus feature enables convenient focusing over the network, eliminating the need for hands -on fine - tuning at the camera. The remote zoom functionality ensures that the viewing angle is optimized for the area to be monitored. �:,. �. The unique pixel counter offered in AXIS P33 Series allows the installer to easily verify that the camera installation fulfills any regulatory or specific customer requirements, for example calculating the pixel resolu- tion of the face of a person passing a doorway moni- tored by the camera. AXIS P3343 -VE /P3344 -VE d 96 mm (3,8') Al Unique pixel counter feature AXIS P3343/- V/P3344/ -V g 0, 96mm(3.8' E E tA8 mm (S9 "J Extreme temperature installation AXIS P3343/ -V and AXIS P3344/ -V ca Car Optional accessories for outdoor models Pendant adapter kit including weather shield e cover AXIS T91A Brackets 110 audio cable, 5 m (16 ft.) 0 Wall Corner _ For information on AXIS Camera Station and video management software from . .d if Axis' Application Development Partners, see www. axis .com /products /video /software/ !bra �� •^ ' /� I� �� ^,r �� AXIS P3343/ -V and AXIS P3344/ -V ca Car Optional accessories for outdoor models Pendant adapter kit including weather shield e cover AXIS T91A Brackets 110 audio cable, 5 m (16 ft.) 0 Wall Corner For information on AXIS Camera Station and video management software from - Axis' Application Development Partners, see www. axis .com /products /video /software/ Dome cover / Captive screws Weather shield 0 o Cable shield protection for cables routed through a conduit along the wall Built -in microphone Audio Audio \ Control button out n Network connector LED indicators 1/0 connector Optional accessories for indoor models AXIS T91A Brackets Mounting bracket Drop - ceiling mount kit with transparent or smoked cover Pendant adapter kit in t Ceiling Wald ; Models AXIS P3343: SVGA resolution, tamper- resistant, indoor Programming AXIS P3343 -V: SVGA, vandal- resistant, indoor Interface AXIS P3343 -VE: SVGA, vandal- resistant, outdoor AXIS P3344: 1MP /HDTV 720p, tamper- resistant, indoor AXIS P3344 -V: 1 MP /HDTV 720p, vandal- resistant, indoor AXIS P3344 -VE: IMP /HDTV 720p, vandal- resistant, outdoor Intelligent video 6mm orl2mm as suffix specifies lens option Image sensor 1/4" Progressive scan ROB CMOS Lens Varifocal remote zoom and focus, DC -iris, IR corrected Power AXIS P3343 / -V / -VE 6mm: 2.5 -6 mm, 72 ° -34° view *, F1.2 AXIS P3343 / -V / -VE 12mm: 3.3 -12 mm, 54' -17° view *, F1.4 AXIS P3344 / -V / -VE 6mm: 2.5 -6 mm, 87 ° -40° view *, F1.4 Connectors AXIS P33441-V / -VE 12mm: 3.3 -12 mm, 70 ° -20° view *, F1.6 horizontal angle of view Day and night Automatically removable infrared -cut filter Minimum AXIS P3343 / -V / -VE 6mm: Color: 0.2 lux, F1.2, B /W: 0.04 lux, F1.2 illumination AXIS P3343 / -V / -VE 12mm: Color: 0.3 lux, FIA, B /W: 0.05 lux, F1.4 AXIS P3344,/ -V / -VF 6mm: Color: 0.3 lux, F14, B/W: 0.05 lux, F1,4 Operating AXIS P3344 / -V / -VE 12 mm: Color: 0.4 lux, F1.6, B /W: 0.06 lux, F1.6 Shutter time 1/25000 s to 1/6 s Camera angle Pan 360 °, tilt 170 °, rotation 340° adjustment Humidity 10 - 100% RH (condensing) Pan /Tilt /Zoom Digital PTZ, preset positions, guard tour Video H.264 Baseline Profile (MPEG -4 Part 10 /AVC) compression Motion JPEG Resolutions AXIS P3343/- V/- VE:800x600 (SVGA) to 160x90 AXIS P3344 /- V / -VE: 1280x800 to 160x90 Frame rate 30 fps in all resolutions H.264 AXIS P3343- V/P3344 -V: 660 g (1.5 Ib.) Frame rate 30 fps in all resolutions Motion JPEG Mounting and connector kits, Installation Guide, Installation and Video streaming Multiple, individually configurable streams in H.264 and Motion JPEG Controllable frame rate and bandwidth VBR /CBR H.264 Image settings Compression, color, brightness, sharpness, contrast, white balance, exposure control, exposure zones, backlight compensation, wide dynamic range - dynamic contrast, fine tuning of behavior at low light Rotation: 0 °, 90 °, 180 °, 270 °, including Axis' Corridor Format Mirroring of images Text and image overlay Privacy mask Audio streaming ,,..,,.A,, Two-way Audio AAC LC 8/16 kHz compression G.711 PCM 8 kHz 6.726 ADPCM 8 kHz Configurable bit rate Audio input/ External microphone input or line input, line level output output Built -in microphone (can be disabled) Security Password protection, IP address filtering, digest authentication, user access log, IEEE 802.1X** network access control, HTTPS— encryption Supported IPv4 /v6, HTTP, HTTPS * *, SSL /TLS**, QoS Layer 3 DiffServ, FfP, CIFS/ protocols SMB, SMTP, Bonjour, UPnP', SNMPvl /v2c /v3(MIB -II), DNS, DynDNS, NTP, RTSP, RTP, TCP, UDP, IGMP, RTCP, ICMP, DHCP, ARP, SOCKS Application Open API for software integration, including the ONVIF specification Programming available at www.onvif.org, as well as VAPIXe and Interface AXIS Camera Application Platform from Axis Communications, specifications available at www.axis.com Support for AXIS Video Hosting System (AVHS) with One -Click Camera connection Intelligent video Video motion detection, active tampering alarm, audio detection Support for AXIS Camera Application Platform enabling Processor installation of additional applications Event triggers Intelligent video, edge storage, external input Event actions File upload: FTP, HTTP, network share and email Notification: email, HTTP and TCP External output activation Video and audio recording to edge storage Play audio dip Pre- and post -alarm video buffering PTZ preset, guard tour Data streaming Event data Built -in Remote zoom, remote focus, pixel counter installation aids Casing Polycarbonate transparent cover Aluminum inner camera module with encapsulated electronics AXIS P3343/P3344: Tamper- resistant polycarbonate casing AXIS P3343- V/P3344 -V: IK70 impact- resistant casing with aluminum base AXIS P3343 -VE /P3344 -VE: IP66- and NEMA 4X- rated, 1000 kg (2200 lb.) impact- resistant aluminum casing with integrated dehumidifying membrane Processor 128 MB RAM, 128 MB Flash Power Power over Ethernet IEEE 802.3af AXIS P3343/ -V and AXIS P3344/ -V: Class 2 AXIS P3343 -VE and AXIS P3344 -VE: Class 3 Connectors RJ -45 10BASE- T /100BASE -TX PoE Terminal block for 1 alarm input and 1 output 3.5 mm mic /line in, 3.5 mm line out Edge storage SD /SDHC memory card slot (card not included) Support for recording to network share (Network Attached Storage or file server) Operating AXIS P3343/ -V and AXIS P3344/ -V: 0 °C to 50 °C (32 °F to 122 °F) conditions Humidity 10 - 85% RH (non - condensing) AXIS P3343 -VE /P3344 -VE: -40 °C to 55 °C ( -40 °F to 131 °F) Humidity 10 - 100% RH (condensing) Approvals EN 55022 Class B, EN 61000 -3 -2, EN 61000 -3 -3, EN 55024, EN 61000 -6 -1, EN 61000 -6 -2, FCC Part 15 Subpart B Class B, ICES -003 Class B, VCCI Class B, C -tick AS /NZS CISPR 22, EN 60950 -1 AXIS P3343 -VE /P3344 -VE:EN 50121 -4,IEC 62236 -4, EN 60950 -22, IEC 60529 IP66, NEMA 250 Type 4X Weight AXIS P3343/P3344: 445 g (1.0 lb.) AXIS P3343- V/P3344 -V: 660 g (1.5 Ib.) AXIS P3343 -VE /P3344 -VE: 1.4 kg (3.1 lb.) Included Mounting and connector kits, Installation Guide, Installation and accessories Management Software CD, Windows decoder 1 -user license, smoked transparent cover AXIS P3343 -VE /P3344 -VE: Mounting bracket, cable shield, weather shield, 5 m (16ft.) network cable with pre- mounted gasket * *This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (www.openssl.org) More information is available at www.axis.com o a AW I s X2012 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ETRAX, ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB � " " "" in various jurisdictions. All other company names and products are trademarks or registered trademarks of their respective companies. We reserve the right �-�=-���-- to introduce modifications without notice. C O M M U N I C A T I O N S Z a 1 I, i W; TO: Honorable Mayor and Members of the City Council FROM: Daniel Wall, Director of Public Works' DATE: May 15, 2013 SUBJECT: AUTHORIZE CONTRACT CHANGES TOTALING $57,780 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT This report requests City Council authorize construction contract change orders and an amendment of the construction management agreement totaling $57,780 for the City of Baldwin Park Transit Center Project. BACKGROUND AND DISCUSSION On July 20, 2011, the City Council awarded a contract to Del Terra to perform turn -key construction management of the Baldwin Park Transit Center Project in an amount not - to- exceed of $688,536. On March 7, 2012, the City Council awarded a construction contract to PCL Construction Services Inc. in the amount of $8,631,300 for the construction of the City of Baldwin Park Transit Center Project. Contingency funds were set aside to cover unforeseen costs that might be encountered during the construction of the project. The City Council increased Del Terra's construction management contract by $14,942 and by $30,000 in recognition of the increased cost of administering the project's Public Labor Agreement (PLA) and the cost of the project's second bid process. As a result of the increased duration of the project due to the addition of the Photovoltaic System (solar panels) the remaining contract amount is not sufficient to cover construction management costs through project completion. While Del Terra's change order request for the additional work is for $26,800, Staff has determined that $5,000 is adequate compensation for the amount of work remaining. PCL, the construction contractor for the Transit Center Project has encountered some construction items that are outside the scope of their original contract. PCL has submitted contract change order requests for these items, attached. Del Terra, the City's construction manager, has examined these change order requests for validity and has recommended acceptance of the items listed in the following table: Transit Center — Authorize Contract Change Order May 15, 2013 Page 2 of 4 Item No 1 - A change in the grade beam near elevator pit #2 that was due to a change in structural design. Items No 2,3,5,6,7,8,9, - are required due to these items being omitted from the construction plans at the time that the project went out to bid. These items were added after the award of contract. Though minor, these changes translate to a contract cost change. Item No 4 — A credit to City for omitting paint from the handrails and guardrails. The rails are galvanized and do not require painting. A summary of project costs to date is included in the following table. PROJECT COSTS Contract Change Order Description ;' Amount 1 Changes in grade beam steps near Elevator Pit #2 $15,543 2 Paint exterior walls of electrical /trash rooms $2,502 3 Dry finish for CMU walls requiring tex -cote finish $1,568 4 Credit for removing paint requirement from handrails/ ward rails $4,664 5 Modifications to domestic water tie -in per CB #16 $16,300 6 Backflow preventer on private fire hydrant $8,196 7 Backflow preventer outside of fire pump room $8,196 8 Acquire underground approvals, includes engineering $2,166 a Additional tex -cote at south face of beam on grid 13 between A &B $2 Q�3 $ Total $52,780 Item No 1 - A change in the grade beam near elevator pit #2 that was due to a change in structural design. Items No 2,3,5,6,7,8,9, - are required due to these items being omitted from the construction plans at the time that the project went out to bid. These items were added after the award of contract. Though minor, these changes translate to a contract cost change. Item No 4 — A credit to City for omitting paint from the handrails and guardrails. The rails are galvanized and do not require painting. A summary of project costs to date is included in the following table. PROJECT COSTS AMOUNT ENGINEERING/ PROJECT MANAGEMENT Design $ 717,600 Project / Program Management $ 910,500 Proposed Construction Management Contract Amendment $ 5,000 Verizon Land used Pro C $ 610,100 MTA Funds Management to be authorized $ 83,407 Other (Survey, Misc $ 44,800 SUBTOTAL ENGINEERING $ 2,371,407 CONSTRUCTION PHASE (PCL Contract Construction Contract $ 8,631,300 Deductive Alternate #8 Lower Level (approved 3/7/2012 $ 691,000 Deductive Alternates # 4,57,11 & 12 (approved 7/18/2012 $ 198,200 Deductive Alternate #1 Aluminum Fins (approved 10/3/2012 $ 275,000 Transit Center — Authorize Contract Change Order May 15, 2013 Page 3 of 4 Deductive Alternate #13 Canopies (approved 10/3/2012 $ 51,267 SUBTOTAL CONSTRUCTION $ 9,846,767 PREVIOUSLY APPROVED CHANGE ORDERS $ 458,446 SOLAR PANELS $ 600,000 CHANGE ORDERS $ 52,780 CONTINGENCY BALANCE REMAINING $ 264,768 TOTAL PROJECT COST $13,599,168 The table below shows a summary of available funding sources to cover the project costs. FUND SOURCE - AMOUNT Grants FTA $1,910,872 MTA - PC 10% $ 4,187,000 MTA CMAQ $ 905,000 MTA Parking Management $ 186,000 MSRC Match ML12050 $ 463,650 SUBTOTAL GRANTS $ 7,652,522 City Funds Prop C (City Match) — used $610,100 for Land $ 3,208,096 Gas Tax (City Match) $ 1,200,000 Measure R (City Match) $ 425,428 Asset Forfeiture $ 300,000 AB 2766 funds AQMD $ 608,122 Public Arts Funds $ 200,000 SUBTOTAL CITY FUNDS $ 5,941,646 TOTAL FUNDING SOURCES $13,594,168 One other item pertaining to for the installation of a video surveillance system for this project is being presented for City Council action at this meeting. In addition, staff is seeking a cost for the installation of a charging stations and parking demand management system. The remaining contingency balance of $264,768 will be used to pay for these items. FISCAL IMPACT General Fund money has not been used to pay for this project. The funds for this project are restricted for use for transportation related purposes and cannot be used for General Fund operations. Transit Center — Authorize Contract Change Order Page 4 of 4 May 15, 2013 RECOMMENDATION Staff recommends that the City Council: Approve a construction management contract amendment with Del Terra in the amount of $5,000, and approve contract change orders with PCL Construction Services Inc. at a cost of $52,780. ATTACHMENT Change Order Request CHANGE ORDER PARK Project: Transit Center Parking Structure CO Number: 15 Date: 04/22/13 Project Number: FTA 5309: CA -04- 0094 -03 Owner: City of Baldwin Park FTA 5309: CA -04- 0088 -03 14403 E. Pacific Avenue Contract No.: Baldwin Park, CA 91706 Contract Dated: 03/21/12 To: Public Works Department Attn: Vijay Singhal The Contract is changed as follows: Description: Changes in grade beam steps near Elevator Pit #2 (COR #010.1 $15,543.00) Additional paint at exterior walls of electrical/trash rooms (COR #032.1 $2, 502.00) Additional dry finish for CMU walls requiring Texcote finish (COR #032.2 $1,568.00) Credit for removing paint requirements from handrails and guardrails (COR #038 -$4,664. 00) Modifications to domestic water tie -in per CB #16 (COR #039.2 $16,300.00) Furnish and install new back flow preventer on private fire hydrant line (COR #052 $8,196.00) Furnish and install new back flow preventer outside of fire pump room (COR #053 $8,196.00) Acquire underground approvals, includes engineering and preparation of required drawings (COR #054 $2,973.00) Provide additional tex -cote coating at south face of beam on grid 13 between A & B. (COR #057 $2,9 73. 00) Attachments: COR #010.1, COR #032.1, COR #32.2, COR #038, COR #39.2, COR #052, COR #053, COR #054 and COR #057 THIS DOCUMENT IS NOT VALID UNTIL SIGNED BY OWNER, CONSTRUCTION MANAGER AND CONTRACTOR The original Contract Sum was ..................................................................... ............................... $ 8,631,300.00 Net Change by previous authorized Change Orders .......................................... ............................... $ 1,954,453.00 The Contract Sum prior to this Change Order was ............................................ ............................... $ 10,585,753.00 The Contract Sum will be ( increased )(desreased)(unehanged)by this Change Order in the Amount of..... $ 52,780.00 The new Contract Sum including this Change Order will be ............................... ............................... $ 10,638,533.00 The Contract Time will be ( unchanged) by ....................... ............................... 0 The date of Substantial Completion as of the date of this Change Order therefore is ............................ June 16, 2013 Owner: Construction Manager: Contractor: City of Baldwin Park Del Terra Group PCL Construction Services, Inc. Signature Signature Signature Jose Gonzalez Printed Name Printed Name Printed Name Date: Date: Date City of Baldwin Park Del Terra Group PCL Construction Srvs, Inc. 14403 E. Pacific Avenue 13181 Crossroads Pkwy N Ste 540 700 N. Central Avenue, Ste 700 Baldwin Park, CA 91706 City of Industry, CA 91746 Glendale, CA 91203 DELTERRA Yf .. CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 010+ t FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA- 04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 5- Jun -12 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. 029 CCD No. RFP No. CB #02 - Changes in grade beam steps near Elevator pit #2. K. Total Grand Total $ 15,543 $ 9,884 $ 5,659 w - This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 19- Feb -13 PCL Construction Services, Inc. Signature Date Del Terra Signature City of Baldwin Park Signature Date GC Extra Sub /Self- perform Extra CREDIT Enter Negative Numbers A. Material (attach itemized quantity and unit cost plus sales tax) $ 3,802 $ - B. Labor (attach itemized hours and rates) $ 4,236 $ 4,921 ;7 C. Equipment (attach itemized list) D. Subtotal $ 8,038 $ 4,921 $ E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 1,563 $ 738 Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 9,601 $ 5,659 $ G. 5% Profit of subcontractor total cost. K. Total Grand Total $ 15,543 $ 9,884 $ 5,659 w - This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 19- Feb -13 PCL Construction Services, Inc. Signature Date Del Terra Signature City of Baldwin Park Signature Date Kevin Doetzi From: Chris Zarp [chris@zarpinc.com] Sent: Monday, June 11, 2012 3:11 PM To: Kevin Doetzl Subject: RE: Grade Beam 4 @ GL17 Kevin, We use 15% oh+p. Thanks, Chris On June 11, 2012 at 3:04 PM Kevin Doetzl <KDoetzl@pcl.com> wrote: > No, I just need to know what oh+p you figure in your unit costs. • Kevin Doetzl • PCL Construction Services, Inc. • Office direct: (818) 265-5317 Cell: (818) 939-8817 Fax: (818) 553- 1379 • From: Chris Zarp [mailto:chris@zarpinc.com] • Sent: Monday, June 11, 2012 3:01 PM • To: Kevin Doetzl • Subject: RE: Grade Beam 4 @ GL17 > Kevin, > We did this work as a unit cost add. I carried my bid day unit cost over to this add. Do you need me to figure this change differently. > Thanks, > Chris > on June 11, 2012 at 2:39 PM Kevin Doetzl 1 <KDoetzl@pcl.com<mailto:KDoetzl@pcl.com>> wrote: > > Thanks Chris. Can you confirm your overhead and profit percentages? * > Regards, * > Kevin Doetzl * > PCL Construction Services, Inc. * > Office direct: (818) 265-5317 Cell: (818) 939-8817 Fax: (818) 553- 1379 * > From: Chris Zarp [mailto:chris@zarpinc.com] * > Sent: Monday, June 11, 2012 2:30 PM * > To: Kevin Doetzl; Casey Tollman * > Subject: Grade Beam 4 @ GL17 > > Kevin, > > The following is my added cost due to the GB 4 @ GL 17 becoming 7.5' thick and needing to be formed all four sides. > > Original Excavation 115 cyds 2 $13.00 per yard= $1,495.00 > Original Backfill 75 cyds @ $16.00 per yard= $1,200.00 > > New excavation with grade beam needing to be formed and being thickened to 7.5' thick: > > New excavation 330 cyds @ $13.00 per yard= $4,290.00 > > New backfill 254 cyds @ $16.00 per yard= $4,064.00 > > Net Increase for: > > Excavation ($4,290.00-$1,495.00) $2,795.00 > > Backfill ($4,064.00-$1,200.00) $2,864.00 > > Thank You, > > Chris Zarp * > Mike Zarp INC. * > (909) 946-7017 Office * > (951) 440-9856 Cell * > (909) 946-1678 Fax chris@zarpinc.com<mailto:chris@zarpinc.com<mailto:chris@zarpinc.com%3cmail to:chris@zarpinc.com>> 12/21/2012 CRX -010 CB #02 -Changes in grade beam steps near Elevator pit #2. Qty UOM Prod. M -Hrs. Unit/Crew Cost Formwork: Material 440 SF $ 2.00 $ 880 612/2012 Labor 440 SF 0.146 64 $ 59.07 $ 3,795 Place /Finish 5/29/2012 Material 40 CY $ 67.83 $ 2,713 Pump 40 CY $ 5.22 $ 209 Labor 40 CY 0.194 8 $ 56.87 $ 441 Material $ 3,802 Labor $ 4,236 Subtotal $ 8,038 Elevator Pit Footing (Previous Design) Elevator Pit Footing (As Built) q, -4 ra I kq �a p TES: F I „ 115 11TfR L'1N .r., °^�211fiN P6� ik.' k, All MOW _ Added Formwork: 439.5 � u Added Concrete. 38A Y A�TIdV - LiM 17 dSt r° DELTERRA �3ALDlN CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 032.1 FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 24- Feb -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Additional paint at ext. walls of electrical /trash rooms shown on A4.1 in Conforming Set. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) GC Extra Sub /Self - perform Extra CREDIT" Enter Negatiice. Numbers $ $ 2,009 s D. Subtotal $ - $ 2,009 E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 76 $ 301 $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 76 $ 2,310 S G. 5% Profit of subcontractor total cost. 15% Profit for self - perform total cost. $ 116 $ K. Total Grand Total $ 2,502 $ 192 $ 2,310 $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 24- Feb -13 PCL Construction Services, Inc. Signature Date Del Terra Signature Date City of Baldwin Park Signature Date a g1 1759 N. Batavia St. Orange, CA 92865 Name / Address PCL Construction Services, Inc 500 N. Brand Blvd Suite 1500 Glendale, Ca 91203 P:818- 246 -3481 F:818- 247 -5775 Change Order Request Project DM Date Description Estimate # Cost 2/20/2013 Change Order 5611 Ship To 14403 E. Pacific Ave Baldwin Park, Ca 91706 Phone # Fax # 714- 997 -4131 714- 997 -4125 Page 1 Signature Rep Project DM Item Description Qty Cost Total Change Order Storage rms #1 & 42. Credit 2530 Sq.ft @.45 = <$1139.00> Change Order Elect rm Add tex cote to both east and west elevations. Add 144 sq.ft @2.50 = $360.00 Trash enclosure Add tex cote Add 780 sq.fl. @ 2.50 = $1950.00 Change Order Fire pump rm = not required Change Order Elevator mach rm 4th level = not required Change Order Metal Guard Rails & Handrails @ Stairs. Credit Tower = 150ln.ft. @7.50 = <$1125.00> Credit Parking garage = 320 In. ft. @ 7.50 = <$2400.00> Thank you for your business. Total Phone # Fax # 714- 997 -4131 714- 997 -4125 Page 1 Signature DELTERRA �3ALi��Y�l CHANGE ORDER REQUEST (COR) PARK Contractor : PCL Construction Services, Inc. COR Number: 032.2 FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 27- Mar -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Additional dry finish for CIVILI walls requiring Texcote finish. Parge coat called out in bid drawings deleted in Addendum #4. GC Extra Sub Extra A. Material (attach itemized quantity and unit cost plus sales tax) $ 75 B. Labor (attach itemized hours and rates) $ 1,260 C. Equipment (attach itemized list) D. Subtotal $ 1,335 $ E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 28 $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 1,363 $ G, 5% Profit of subcontractor total cost. 15% Profit for self - perform total cost. $ 204 K. Total Grand Total $ 1,568 $ 1,568 $ - CREDIT Enter Negative Numbers S _ S $ - I 3 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). 4A 1;�Pe-V Kevin Doetzl 27- Mar -13 PCL Construction Services, Inc. Signature Date Del Terra Signature Date City of Baldwin Park Signature Date l � Dry finish CMU walls with Texcote Electrical room 5.00 hours Trash room 5.00 hours Lounge 5.00 hours BrdgTwr Elec Room 3.00 hours BrdgTwr Mach Room 3.00 hours $1,260 Materials $75 Total $1,335 NADistrict Ofce \Special Projects \5221209 - Baldwin Park TC \Team Members \Kevin \Excel \DryFinish CMU.xlsx MM�W � CHANGE ORDER REQUEST (COR) Contractor : PCL Construction Services, Inc. COR Number: ffi 038 FTA 5309: CA -04- 0094 -03 FTA 5309: CA -04- 0088 -03 24- Feb -13 Description of Work: RFI No. CCD No. RFP No. _ CB #15 - Paint color and finish revisions Credits for removing paint requirement from hand rails & guardrails plus paint at ext walls of Storage #1 and #2. E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ $ _ $ (4:664.00) G. 5% Profit of subcontractor total cost. $ - $ K. Total Grand Total $ (4,664) $ $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 24- Feb -13 PCL Construction Services, Inc. Del Terra City of Baldwin Park Signature Date Signature Signature Date Date GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers A. Material (attach itemized quantity and unit cost plus sales tax) $ $ _ S (4,664 00) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ $ _ $ (4:664.00) G. 5% Profit of subcontractor total cost. $ - $ K. Total Grand Total $ (4,664) $ $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 24- Feb -13 PCL Construction Services, Inc. Del Terra City of Baldwin Park Signature Date Signature Signature Date Date a D 1.759 N. Batavia St. Orange, CA 92865 I Name/Address I PCL Construction Services, Inc 500 N. Brand Blvd Suite 1500 Glendale, Ca 91203 P:818- 246 -3481 F:818- 247 -5775 Ship To 14403 E. Pacific Ave Baldwin Park, Ca 91706 Date Estimate # 2/20/2013 5611 Phone # Fax # 714- 997 -4131 714- 997 -4125 Page 1 Signature Rep Project DM Item Description Qty Cost Total Change Order Storage rms #1 & #2. Credit 2530 Sq.ft @.45 = <$1139.00> Change Order Elect rm Add tex cote to both east and west elevations. Add 144 sq.ft @2.50 = $360.00 Trash enclosure Add tex cote Add 780 sq.ft. @ 2.50 = $1950.00 Change Order Fire pump rm = not required Change Order Elevator mach rm 4th level = not required Change Order Metal Guard Rails & Handrails @ Stairs. Credit Tower = 1501n.ft. @7.50 = <$I 125.00> Credit Parking garage = 320 In. ft. @ 7.50 = <$2400.00> Thank you for your business. Total Phone # Fax # 714- 997 -4131 714- 997 -4125 Page 1 Signature DELTERRA Contractor : PCL Construction Services, Inc. COR Number: 039.2 FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 5- Feb -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. CB #16 - Modifications to domestic water tie -in not shown in bid documents per Construction Bulletin #16. Includes credit for reduced length of fire pump supply line. Labor costs REVISED with CM verified labor. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal G. 5% Profit of subcontractor total cost. K. Total Grand Total $ 16,300 GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers $ $ 9,042 $ $ $ 4,837 $ $ $ 880 $ $ - $ 14,759 $ $ 497 $ 2,214 $ $ 497 $ 16,972 $ 776 $ - $ 1,274 $ 16,972 $ 1 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). fim_,o Kevin Doetzl 3/27/2013 PCL Construction Services, Inc. Signature Date Del Terra Signature Date City of Baldwin Park Signature Date "&A il"A'O, v �N,D-;""RCIIIND, CORP Nmm! I Udro% 14617 'KEWICK ST, VAN NUYS CA 91405 PHONE:(1818)780-9080 FAX:(8 18)780-8076 i Sit ( 1 sLR\'I(-Ts. IM Item Nscription fl R If, I'll)"\ I\S FALI E WITR - RI'M I t tR D(Afi-,S,'1 I( Al FRIJNNT I -"t I ,t )R P 1, 1 M I - R 24 11 ( I R'S a SO L 13 I'LR I I(WR 1 AI "0 Fl, LABOKI,K 2(1 134 R`y PER II() U R I \kofll 2 LA BORI R,�, I o 1 3 1 )t, R's 1-1-�( II a S 6tt.l PI,R I 0A;R IABOR S 1 KA -1 P1,,R HOUR 5 11(yCR i 01, 1I1\'H-\ I BACKIRW R. H'Ot W- �"d 10-o"t 111A M)Uk \!A MAI TR IA1, SLURRY I AILR IAL S -AND RA \1 "I kf"N( if P[ A! 'Ni REA[ A C 4 1 k � . R i I I A 1 ) i0VkRHf'AD&1 PR"1111 1;11n Date OR— ,4201 OR D 1, R, Total Prijject BAi A,MA I\,' PARK f- "m 1,44-11, 12 1.20160 1.202'oo 608.16 ,-oj)o 59-oo 400,191 Ga d UNDERGROUND UTILITY CORP. Laborer Hourly Rate; Foreman hourly hate: Time and Material Ticket Operator Hourly Rate Job And Number C' Finish Late of the Work e- 11 2-6 j? 7 Ernptoyee el Return Fax Number Filing this Ticket t. /t � 'Z' Labor What portion of the labor rate Base Pay is Prem flay only E) Saturday or over 8 Hours the cus #ornet .rillint to pay? Buse + Premium Pay ( Sunday or Holiday Shift Totals No. of Mete No. of Hours Laborer ° Hours No. of Men No. of Hours O Hours HourrsF No. of Men No. of Hours Foreman Hours Material And Equipment Total Labor. Hows E EgUpmsnt ft r11 ' i t i ' � ✓ t f7 t t' GtL�V ° t Equipment Time (firs) L Equipment 2 Equipment Time (his) Amount Units (SPIL FIPGS) Descriptions of Materials Used Material t Matefial 2 Material s Material 4 Material S Material 6 s CL.{,2,1 — ct t c„ `f` -4 l%c-v C' -,— �' r �'` (3i Lr [" ° c.- t:oC ti Vii'- I L vl `,e (t t' �s l/3G i have the authority to order the wark, which has been satisfactorily performed, as out€ nad above. Contractor Employee I PM Signature ! Date &A Fmp oyee Signature 1 date fjy) Printed Natm _ Printed NamL)_.,_ ee GG&A UNDERGROUND UJILITY CORP, Laborer RoarlyRatc:[== Foreman Hourly Rate; Time and Material Ticket Operator Hourly Rate: . . . . . . . . . . Job Name And Number Finish Date of the Work P-6' Employee Filing this Ticket `3 vv/"Vl VIA Return Fax Number What portion of the labor rate Base Pay Labor is the Ptern Pay Only Saturday or Over 8 Hours �❑ customer vAlling to pay? F1 Base + Premium Pay Sunday or Holiday Shift Totals No. of Men No, of Hours Laborer Hours No. of Men No. of Hours Operator I Hours I No. of Men No. of Hours Foreni��h Hours - --------- Material And Equipment Total Labor Pours -abor P Equipment 1 c 61 t, Equipment Time (hrs) Equipment 2 Equipment Time (hrs) Amount Units (SFA-FIPCS) Desttiptions of Materials Used Material 1 Material 2 Material 3 Material 4 Material' 5 Material 6 Description of Work IV + VL I have the authority to order the work, which has been satisfactorily performed, as outlined above. X Contractor Employee / PM Signature / Date Printed Name A Employee Signature It DIL Printed Name 4, wYnat portion or the labor rate, L�j Base Pay Prom Pay Only Lj Saturday or Over 8 Hours j Labor is the customer vAlling to pay. arise + Premium Pay El Sunday or Holiday F—I Shift Laborer Hours No. of Men No. of Hours Operator I Hours Foreman Hours Material And Equipment Equipment I /I �� k I Equipment 2 1 Amount Units Material I Material P Matorlaf 3 Material 4 Material 5 Material 6 I P of Materials Totals M I havo the authority to order the work, which has been satisiaotorily performed, as outlined above. 2, JL7 Contractor Employee / PM Signature I Date G Errtpioyeo Signature Date Printed Printed Name JIL.C"' 95R� WORN -I-) or--- A UNDERGROUND UTILITY CORP. Laborer Hourly Rate. Foreman Hourly Fate; Time and Material Ticket Operator Hourly Rate: Job Name Finish bate of the Work1 And Number ! 1 c',,. Employee r A Return Fax Number i ,- Filing this Ticket'• _ . What portion a8 the labor fate [� Base Pay f} Prem Pay only ❑Saturday or Ducar 3 Hnura Labor is the customer vAllingto pay? [ Base Premium Pay Sunday or Holiday © shift Totals No. of Men Laborer Hours No. of Hours No. of Men O e 1Hours No. of Hours No. of Men Foreman Hours Hours No. of Hours Material And Equipment Equipment t e.,z ?_ Equipment 2 --Amount units (SRUIPOS) Descriptions of Materials Used Material i � ex— Material 2 Material 3 i f'►'t � �.� Material 4 Materials Material 6 I n f c Total Labor Hours ( f Egtjipment Time fts) Equipment Time (hrs) b o e, 1 have the authority to order the'work, which has been satisfactorily performed, as outlined above. YhContractor Employee % PM Signature t Date G A Employee Signature / Date Printed Name Printed Nance G A UNDERGROUND UTILITY CORP. Time and Material Ticket Job Name I � —_— a And Number I , I Employee = #ling this Ticket t y V tc tr H2MVMw=== What portion of the tabor rate [� Base Pay Labor is the customer wllinq to pay? Laborer Hourly Rate: For man Hourly Rate: E= Operator Hourly bate: Finish gate of the Work Return Fax Number t_.J Prom Pay only "Saturday or over S Hours E] Base + Premium Pay Q Sunday or Holiday ® shift Totals No. of Men No, of Hours - Laborer Hours [� No, of Men No, of Hours Operator No♦ of Men Io. of ours Foreman = Hours . Equipment i� Equipment 2 Amount units Material i Material Material 3 Material 4 Material 6 material 6 Description of Work of Materials Used I have the authority to order the work, which has been satisfactorily perforated, as outlined above. hS �'Ve'—* -o 2 Contractor Employee / PM Signature / mate Si nnaiure I mate Printed Nama Printed Natnom. : L-'! G&A UNDERGROUND UTILITY CORP, Laborer Hourly Rate: rorenian Hourly Rate: E= A U Time and Material Ticket Operator Hourly Rate: Job N8 Finish Date of the Work Azad Nar FAnd Number Job Name 1 Return Fax Numbei Filing this Ticket Employee mpfoyee Rlir)r, J� th _' 7 What portion of the labor rate 19bass, Pay =Plenl7yG �—Iy'--j Saturday or Over 8 Hours LaborIs the customer vi ling to rate 5V P JLE1jE3as-e + Pri y El Sunday or Holiday 0 Shift 0 Totals Laborer No. of Men No. of Hours =k, Hours No. of Men No, of Hours Operator I = = Hours I No. of Men No. of Hours Foreman Hours Amount Units (SF/LFIPCS) Descriptions of Materials Used Material I Material 2 Material 3 Material 4 Material 5 Malarial 6 15 Total Labor Hours XMM 22M EqdtPM4s-nt TIM0 (tars} roigoment Time fhrs) I have the authority to order the Work, Which has berm satisfactorily performed, as outlined above. contractor Employee / PM Signature / Date XG&��lLoyoe Signature I Data Printed Printed Name What portion of the labor ra€ o Base Pay " Prom Pay only I Lj Saturday or Over 8 Flours Labor Is the customer vtitling to pay i > r� Buse + prerrsiurrt Pay I El Sunday or Holiday Shift Totals Laborer [= Hours Amount 1 (5- No. of Men Operator Hur No. of Hours Tours � No, of Men Foreman I Hours I No. of Hours 1 I Material And Equipment Equipment 1 t%c . r' hex Equipment 2 It its t'f11'` _ Material i Material Material Material 4 Material 5 material s Amount flouts (SO=ft, IPOS) fools � i4 Description of Work Descriptions of gMaterials Used I.- Equipment 71 a (hrs) I hav t 61ty to order the work, which has been satisfactorily performed, as out" love. Con o "Employee I PM Signature ! Date A Employee Signature / Lute tin ante__— _ Printed Name_,_ (1_ � L�'� J �1 Baldwin Park Domestic water material: 2" Copper pipe 1,320.00 2" Copper fittings 901.50 2" Water meter and box 1,262.50 2" Backflow 976.00 2" brass pipe 822.00 2" Brass fittings and angel shut off valves 1 542.00 Silver braze rods and button tanks 288.00 8" x 2" Saddle and shut off valve in box 3Q100 Total 6,475.00 tt • From: Nathan [Nathan @gafirecorp.com] Sent: Wednesday, February 06, 2013 5:23 PM - -- To: Kevin Doetzl Subject: Credit for fire line Kevin, Material $ 330.00 Bacichoe $ 350.00 Oper. 8hr. x $ 74.00 $ 593.00 Labor 8hr. x $ 52.5 $ 420.00 15% $253.80 Total $ 1,945.80 Nathan Sher -Sag% SENIOR ESTIMATOR G & A iFIRE PROTECTION CORP. Lic. 636584 C16 G & A UNDERGROUND UTILITY CORP. Lic. 960342 A, C36 Office (818) 780 -9080 1 Fax (818) 780 -8076 1 Cell (818) 272 -7991 info Pgafirecor} m - Estimating under groundPgafirecorpxom -Site Utility fire- alarmPgafirepro.net - Fire Alarm nathaii(@gafli-ecorp.com - Direct projectsPgafirecorn com - RFI's i - r i- 4 CHANGE ORDER REQUEST (COR) Contractor : PCL Construction Services, Inc. COR Number: 052 FTA 5309: CA -04- 0094 -03 FTA 5309: CA- 04- 0088 -03 24- Feb -13 Description of Work: RFI No. CCD No. RFP No. Furnish and install new back flow preventer on private fire hydrant line per Del Terra direction. GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers A. Material (attach itemized quantity and unit cost plus sales tax) $ _ $ 4,316 $ B. Labor (attach itemized hours and rates) $ - $ 2,264 $ - C. Equipment (attach itemized list) D. Subtotal $ $ 6,580 $ E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 250 $ 987 3 Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 250 $ 7,567 5 G. 5% Profit of subcontractor total cost. $ 378 $ K. Total Grand Total $ 8,196 $ 629 $ 7,567 $ This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). ! Kevin Doetzl 24- Feb -13 PCL Construction Services, Inc. Signature Date Del Terra Signature Date City of Baldwin Park Signature Date tag Name / Address 14617 KEWICK ST. VAN NUYS CA 91405 PHONE:(818)780 -9080 FAX:(818)780 -8076 PCL CONSTRUCTION SERVICES, INC. 700 N. CENTRAL AVE SUITE 700 GLENDALE CA 91203 Item DESCRIPTION MATERIAL MATERIAL NIATERIAL MATERIAL LABOR OVERHEAD Description FURNISH AND INSTALL, 2 6" DDCV TRUST BLOCKS AND FINISH FOUNDATION (FOR TWO LOCATIONS) PLEASE SEE BOTH CHANGE ORDERS D.D.C.V.G MATERIAL, CONCRETE NO LOW VOLTAGE 2 MEN 20 HOURS 14),$56.60 PER HOUR. SUBTOTAL OVERHEAD & PROFIT 15% k , Date CHANGE OR... 2121.12013 C.ORDER #3 Project BALDWIN PARK T... Total 2,716.00 1,100.00 500.00 2,264.00 6,580.00 987.00 Total $7,567.00 CHANGE ORDER REQUEST (CDR) Contractor : PCL Construction Services, Inc. CDR Number: Z } IF 053 FTA 5309: CA -04- 0094 -03 FTA 5309: CA -04- 0088 -03 Description of Work: RFI No. CCD No. RFP No. Furnish and install new backflow preventer outside of fire pump room per DelTerra request. K. Total Grand Total $ 8,196 $ 629 $ 7,567 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl PCL Construction Services, Inc. Signature Date Del Terra Signature wo -- City of Baldwin Park Signature Date GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers A. Material (attach itemized quantity and unit cost plus sales tax) $ $ 4,316 B. Labor (attach itemized hours and rates) $ - $ 2,264 $ - C. Equipment (attach itemized list) D. Subtotal $ $ 6,580 E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 250 $ 987 $ Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15% -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 250 $ 7,567 s G. 5% Profit of subcontractor total cost. $ 378 $ K. Total Grand Total $ 8,196 $ 629 $ 7,567 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl PCL Construction Services, Inc. Signature Date Del Terra Signature wo -- City of Baldwin Park Signature Date tag Name / Address 14617 KEWICK ST. VAN NUYS CA 91405 PHONE:(818)780 -9080 FAX:(818)780 -8076 PCL CONSTRUCTION SERVICES, INC. 700 N. CENTRAL AVE SUITE 700 GLENDALE CA 91203 L_ A U"1 \_ Item Description DESCRIPTION FURNISH AND INSTALL 2 6" DDCV TRUST BLOCKS AND FINISH FOUNDATION (FOR TWO LOCATIONS) PLEASE SEE BOTH CHANGE ORDERS. MATERIAL D.D.C.V.G MATERIAL MATERIAL MATERIAL CONCRETE MATERIAL NO LOW VOLTAGE, LABOR 2 MEN 20 HOURS i $56.60 PER HOUR. SUBTOTAL OVERHEAD OVERHEAD & PROFIT 15% Date CHANGE OR... :12-:/21/2013 C ORDER #2 Project BALDWIN PARK T... Total 2,716.00 1,100.00 500.00 2,264.00 6,580.00 987.00 ® .00 DELTERRA Contractor : PCL Construction Services, Inc. COR Number: 054 FTA 5309: CA- 04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: 1- Mar -13 From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Acquire underground approvals. Includes engineering and preparation of required drawings. Also includes appointments for review by City officials A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) D. Subtotal E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal G. 5% Profit of subcontractor total cost. K. Total Grand Total $ 2,166 GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers $ 66 $ - $ $ 66 $ 2,000 $ $ 100 $ 166 $ 2,000 This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl 1- Mar -13 PCL Construction Services, Inc. Del Terra Signature Date Signature City of Baldwin Park Signature Date Date 14617 KEWICK ST. VAN NUYS CA 91405 PHONE:(818)780 -9080 FAX:(818)780 -8076 PCL CONSTRUCTION SERVICES, INC. 700 N. CENTRAL AVE SUITE 700 GLENDALE CA 91203 • • • • • • � A • • • • :2/:27:/201:3: C ORDER 42 DELTERRA CHANGE ORDER REQUEST (COR) PAR K Contractor : PCL Construction Services, Inc. COR Number: 057 FTA 5309: CA -04- 0094 -03 Project Name: Transit Center Parking Structure Project Number: FTA 5309: CA -04- 0088 -03 To: (CM Firm) Del Terra Group Date Generated: From: (Contractor) PCL Construction Services, Inc. Contract Number: Description of Work: RFI No. CCD No. RFP No. Provide additional Tex -cote coating at south face of beam on grid 13 between A & B. Includes additional sack /patch /skim coat by PCL. A. Material (attach itemized quantity and unit cost plus sales tax) B. Labor (attach itemized hours and rates) C. Equipment (attach itemized list) GC Extra Sub /Self - perform Extra CREDIT Enter Negative Numbers $ 25 $ 1,125 $ - $ 477 $ 780 $ D. Subtotal $ 502 $ 1,905 $ E. Overhead & Profit for Sub - Not to exceed 20% OH &P for labor, 15% OHP for Materials and 15% OH &P for equipment of item D. $ 83 $ 286 Bonds /Insurance for GC: 1.2% -Sub bond, 0.76 % -P &P, 0.15 % -All -risk, 0.2 %- IS, 1 % -PL +PD = 3.3% F. Subtotal $ 585 $ 2,191 $ G, 5% Profit of subcontractor total cost. $ 197 K. Total Grand Total $ 2,973 $ 782 $ 2, 191 $ - I This proposal requires a schedule activity to be added to the Contractor's Construction Project Schedule. The duration of this activity is estimated to be calendar day(s). A schedule analysis, per General Conditions 12, will be done to determined if this proposal will change the contract milestone(s). Kevin Doetzl PCL Construction Services, Inc. Signature Date Del Terra Signature Date City of Baldwin Park Signature Date [XqMPA��" t 759 N. Batavia St_ Orange, CA 92865 Name / Address PCL Construction Set-vices, Inc 500 N. Brand Blvd Suite 1500 Glendale, Ca 91203 P818-246-3481 F:818-247-5775 Ship To 14403 E. Pacific Ave Baldwin Park, Ca. 91706 Rep Project Baldwin Park Tansit... Party Item Description Qty Cost Total Add Add to Contract: Add Tex-Cote, At South Face At North End 5th Floor Only Approximate 600 SF - $3.65 per SF Labor 2 Men (6 Hours Each) 112 65.00 780.00 Material Primer 15 35.00 525,00 Material Finish 10 59.00 500.00 Material Prep and Masking Material 100,00 100,00 Overhead & profit 15% overhead and profit 285.75 285.75 Please Sign and Return ASAP, In-order to proceed Phone # Fax # 714-997-4131 714-997-4125 Signature $2,19U5 PCL Dry finish beam 13 /A -B Sack/patch /skim 7.95 hours $477 Materials $25 Total $502 NADistrict Office \Special Projects \5221209 - Baldwin Park TC \Team Members \Kevin \Excel \TexCote AB- 13.xlsx I' FEW& 9 MAY 157 2013 7:00 PM A - - 11l I: s1IID- 7,jyjiaM A- R> K Manuel Lozano - Chair Monica Garcia - Vice Chair Marlen Garcia - Board Ricardo Pacheco - Board Susan Rubio - Board PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al publico a dirigirse a la Agencia nombrada en esta Authority on any other matter within its jurisdiction. If you agenda, para hablar sobre cualquier asunto publicado en la wish to address the Board, you may do so during the agenda o cualquier tema que este bajo su jurisdiccion. Si usted PUBLIC COMMUNICATIONS period noted on the desea /a oportunidad de dirigirse a la Agencia, podra hacerio agenda. Each person is allowed three (3) minutes durante el periodo de Comentarios del Publico (Public speaking time. A Spanish speaking interpreter is available Communications) anunciado en la agenda. A cada persona se for your convenience. le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. .}"s;:' "y writfen public, tacCsrd i'eft t� r?q fo s. n ,�,,gen Casa' if, rf ,..iF <' J 017 of a r,..Sf the ghat is C. "64i 'd ')2i 'C C l '1(.F @t, {ifiC # "r't t .a Pe i€ IcJ .e a] - ft" 7' fit: 1 I "t'?E,'e. fI "IC 6° f.' ?.';.' r x it c t).e." ii4," I, " >?t' t° f., rr i the City Clerk's )`'C` at 14403 E zct1{ .'i {C ,;. 3rd' Floor �oCkr >;,a¢F b_dst ?iC�s, ; "tr,.li:.tr",, FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter Unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a futuree meeting. f(,niiernment 1-n An §54954 2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista algGna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: MARCH 2013 Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9t" day of May 2013. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) P -A � R, K CITY OF BALDWIN PARK TO: Honorable Mayor and Members of the City Coy FROM: Vijay Singhal, Chief Executive Officer Craig Graves, Interim Finance Director DATE: May 15, 2013 SUBJECT: Treasurer's Report: March 2013 PURPOSE S it l The purpose of this report is to provide the Treasurer's Report for March 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. ho Treasurer's Report: March 2013 Page 2 FISCAL IMPACT None Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. ATTACHMENT 1. March 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT March 31, 2013 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.29 %< Varies Varies 27,234,242.55 27,234,242.55 27,234,242.55 27,234,242.55 Housing Authority 0.29% Varies Varies 37,851.31 37,851.31 37,851.31 37,851.31 27,272,093.86 27,272,093.86 27,272,093.86 27,272,093.86 Fiscal Agent Funds - City Varies Varies Varies 2,049,451.01 2,049,451.01 2,049,451.01 2,049,451.01 Fiscal Agent Funds - Successc Varies Varies Varies 2,920,411.54 2,920,411.54 2,920,411.54 2,920,411.54 $ 32,241,956.41 $ 32,241,956.41 4,969,862.55 $ 32,241,956.41 Total Investments $ 32,241,956.41 Cash City Checking 2,501,396.69 City Miscellaneous Cash 232,111.58 Comm. Develop. Comm. 0.00 Successor Agency 1,126,904.49 Housing Authority 314,179.84 Financing Authority 0.00 Total Cash 4,174,592.60 Total Cash and Investments $ 36,416,549.01 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of March 2013 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Finance Di AGENDA BALDWIN PARK HOUSING AUTHORITY MAY 15, 2013 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 r W P - A- R- IBC Manuel Lozano - Chair Monica Garcia - Vice Chair Marlen Garcia - Board Ricardo Pacheco - Board Susan Rubio - Board PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al pGblico a dirigirse al la Agencia nombrada en Authority on any matter posted on the agenda or on esta agenda, para hablar sobre cualquier asunto any other matter within its jurisdiction. If you wish to publicado en la agenda o cualquier terra que este bajo address the Board, you may do so during the su jurisdiccion. Si usted desea la oportunidad de dirigirse PUBLIC COMMUNICATIONS period noted on the al la Agencia, podra hacerlo durante el periodo de agenda. Each person is allowed three (3) minutes Comentarios del Pdblico (Public Communications) speaking time. A Spanish speaking interpreter is anunciado en la agenda. A cada persona se le permite available for your convenience. hablar por tres (3) minutos. Hay un interprete para su conveniencia. An,'),, i/v.rit eii t- ,a;j.. hic le+co.,.r" re!aifffi.p to 'i i�o + �Fa..r ft..,, �.� .ne r #7, f;.ltµa ,'i,,..Bi.o .�i,.ss� Iof) o :� , � ,. F r : is as "T .: idii iC.1 +MIC i , }r< t ' IP-1* C " aw) ¢ a% fryf Ctw' . ; 'u ,.,i Ctiy 1 lail in the', Clerks a'..sffice at 14403 Pat ,- Pxlr d fitf# m,' 1Gj u c{7 es> hours ( n &" 2 1 1tAr, day, t..0 a. t77. 6,001 HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons,- or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comisl6N No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista a1g0na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: MARCH 2013 Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of May, 2013. Iv Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) EMI J� e / TO: FROM: DATE: CITY OF BALDWIN PARK Honorable Mayor and Members of the City Vijay Singhal, Chief Executive Officer Craig Graves, Interim Finance Director May 15, 2013 SUBJECT: Treasurer's Report: March 2013 rm,=.x� The purpose of this report is to provide the Treasurer's Report for March 2013. BACKGROUND /DISCUSSION The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various bond payments. • Fiscal Agent Funds - these amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash- this section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax) in December, January and May of each year. Treasurer's Report: March 2013 Page 2 FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. ATTACHMENT March 2013 Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT March 31, 2013 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 27,234,242.55 27,234,242.55 Agency Investment Fund 27,234,242.55 Varies City 0.29% Varies Housing Authority 0.29% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successc Varies Varies Varies 27,234,242.55 27,234,242.55 27,234,242.55 27,234,242.55 Varies 37,851.31 37,851.31 37,851.31 37,851.31 27,272,093.86 27,272,09186 27,272,093.86 27,272,093.86 Varies 2,049,451.01 2,049,451.01 2,049,451.01 2,049,451.01 Varies 2,920,411.54 2,920,411.54 2,920,411.54 2,920,411.54 $ 32,241,956.41 $ 32,241,956.41 4,969,862.55 $ 32,241,956.41 Total Investments $ 32,241,956.41 Cash City Checking 2,501,396.69 City Miscellaneous Cash 232,111.58 Comm. Develop. Comm. 0.00 Successor Agency 1,126,904.49 Housing Authority 314,179.84 Financing Authority 0.00 Total Cash 4,174,592.60 Total Cash and Investments $ 36,416,549.01 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of March 2013 and several deposits /withdrawals were made with the Loral Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: a s Finance Di