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HomeMy WebLinkAbout2013 05 01NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MAY 1, 2013 at 5:30 p.m. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: April 25, 2013 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 25, 2013. � M Alejandra Avila City Clerk CITY COUNCIL SPECIAL MEETING Please note time and rf meeting May 1, 201 3 location 5:30 p.m. CITY HALL - P Floor, Conference Room 307 14403 EAST PACIFIC AVENUE DALDWIN PARK, CA 91706 (626) 960 -4011 BAILIDWIIIN Manuel Lozano Monica Garcia Marlen Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tern - Councilmember - Councilmember - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto pubiicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, pods hacerlo durance el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un inter rete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PER/ODO DES/GNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracidn en juntas proximas. [Codigo de Gobierno §54954.2] STUDY SESSION / OPEN SESSION 1. THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC Staff recommends that the City Council review the conceptual design and provide direction and comments as appropriate. RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9 (d)(1)) Alhambra et al v. County of Los Angeles, Case No. S185457 2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un- represented employees; and part - time employees. 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Properties: 8554 - 001 -900, 14403 E. Pacific Avenue; 8554 - 001 -901, 14426 Ramona Blvd; 8554 - 001 -904, N /A; 554 - 001 -907, N /A; Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: ROEM Development Corporation Under Negotiation: Price and terms of payment RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 25, 2013. . iffFa�..��r.F,i" AI jandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2od Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 ore -mail rcaballero @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ra BALDWIN CITY OF BALDWIN PARK TO: Honorable Mayor and Members of the City Cc FROM: Daniel Wall, Director of Public Work DATE: May 1, 2013 STAFF REPORT SUBJECT: THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC 17-W The design team will present the conceptual design of the Maine and Pacific traffic improvements for the City Council's review and direction. BACKGROUND AND DISCUSSION Maine Avenue currently narrows at Ramona due to building rights -of -way on both sides of the street. This roadway configuration prevents the City from widening Maine Avenue on the southeast side to allow for additional traffic capacity. The City has $269,970 in Federal SAFETEA -LU transportation funding to widen Maine Avenue to reduce congestion at Ramona and to improve pedestrian and motorist safety. As part of this project, the City planned to acquire the Urban X property to widen Maine Avenue, but the elimination of redevelopment funds left the City unable to make the purchase. The SAFETEA -LU funding specifically identifies the widening of Maine Avenue between Bogart and Ramona, but without the acquisition of the Urban X property the City was unable to move forward with this SAFETEA -LU funded project. This funding source was programmed in 2005, and is being phased out. It is anticipated that funding will lapse as early as September 2013. Additionally, Caltrans has listed this project as inactive. On October 22, 2012, the City was awarded a State - Highway Safety Improvement Program (HISP) Grant for $344,600 to design and construct the Bogart /Pacific signalized Intersection and median improvements. This HISP project could be combined with the SAFETEA -LU funded project to accomplish the widening required by the original SAFETEA -LU grant, without the need to acquire the Urban X property. The combined project will widen Maine Avenue between Bogart and Ramona, install landscape medians along Maine Avenue and improve pedestrian crossings at Maine Avenue and Pacific. In the future, if the City is able to acquire additional right -of -way at the Urban X site, the ultimate planned widening project can be realized at minimal additional construction cost. Design of Traffic Improvements for Maine and Pacific May 1, 2013 Page 2 of 2 By combining these two separately funded projects, the City can benefit from a lower overall cost of construction through economies of scale. FISCAL IMPACT The cost of the design portion of the project is $49,800. Estimated construction cost is $665,000. The anticipated total combined project cost is approximately $715,000. This project will have no fiscal impact on the General Fund. The following table shows the funds available for this project. Source of Funds Amount Maine Ave SAFETEA -LU $269,970 Pacific Ave / Bogart Ave. Signal Median HSIP $344,600 Local Match Measure R/ Pro C/ Gas Tax) $100,430 Total Funds Available $715,000 There are sufficient funds to complete the project design. RECOMMENDATION Staff recommends that the City Council: Review the conceptual design and provide direction and comments as appropriate. iiwm1:1MIA41101 . MAY 1, 2013 COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 P , A- Ry K Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tem Marlen Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al ptiblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, pods hacerlo durante el periodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. nv wr:"ikw fs st ..7Jr r::.,a:;'£7; ! e "'i'V i ''to an riti,p�-'nda ile?'; for n ..�;`eri ,38.?s } fir' of :`; rf LI /i;,:.1V ,.!,rt` ;y I. 3:a is Misr, ibdated to the Cify Coid ,, ii less than 7,2 hours ,t t „, ,.iflr.l fo It at trafi?eTu"tj' e "ztf? at City Haif in P �d City C '" _i n K:, , office at r ii °: CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Marlen Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Recognition to Macy's, West Covina for their participation in this year's Bag of Hunger Fundraiser • Certificate recognition to Earth Day calendar Winners from Think Together After School Program Proclamation proclaiming May as Older American's Month • Plaque presentation to Margaret Burnett- Salonisen and Manuel Santillan for being recognized as Seniors of the Year • Presentation by American Cancer Society on CPS -3 "Cancer Prevention Study -3 PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] City Council Agenda — May 1, 2013 Page 2 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. `Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants & Demands. 2. APPROVAL TO PARTICIPATE IN THE 2013 SUMMER LUNCH PROGRAM Staff recommends that the City Council: 1. Authorize staff to submit an application to the State of California, Department of Education and participate in the 2013 Summer Lunch Program; and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with El Monte Union High School District. 3. AUTHORIZE PROCURING BUS SHELTERS FROM TOLAR FOR THE AMOUNT OF $34,440, FUNDED BY THE FOOTHILL TRANSIT BUS STOP ENHANCEMENT PROGRAM Staff recommends that the City Council: 1. Authorize staff to procure bus shelter improvements from Tolar in the amount of $34,440; and 2. Authorize the Finance Director to appropriate $34,440 from grant funds for the purchase of these improvements. 4. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE TDA SIDEWALK IMPROVEMENT PROJECT Staff recommends that the City Council: 1. Approve the design (Plans and Specifications) for the TDA Sidewalk Improvement Project; 2. Authorize staff to advertise the project for construction bids. 5. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH VASQUEZ & COMPANY LLP It is recommended the City Council authorize engaging Vasquez & Company LLP to perform the financial analysis and projections as outlined in the attached engagement letter and authorize the Chief Executive Officer to sign the engagement letter. City Council Agenda — May 1, 2013 Page 3 SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 6. PUBLIC HEARING REGARDING THE FISCAL YEAR 2013 -2014 ANNUAL ACTION PLAN AND THE CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing, approve the FY 2013 -2014 Annual Action Plan and Citizen Participation Plan. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano and Councilmember Ricardo Pacheco for discussion & direction to staff on the following: • Send letter of support to Assemblymember Roger Hernandez for the City's support of AB 1357 (San Gabriel Valley Emergency Departments and Ambulance Diversion). Request by Councilmember Ricardo Pacheco for discussion & direction to staff on the following: • Send a letter of thanks to Supervisor Molina for awarding a Tree Grant to the City of Baldwin Park. Request by Councilmember Marlen Garcia for discussion & direction to staff on the following: • 1 would like to discuss an article that was featured in the San Gabriel Valley Tribune on Wednesday, April 24, 2013 regarding A Study on Cities Dealing with Bad Air Quality. (copy of article attached) • Regarding the poor air quality in the area, its impacts as highlighted in the recently released CalEnviroScreen 1.0,and identify ways to protect and help the residents of the city of Baldwin Park from its adverse effects including lobbying and support for legislation for reduced pollution and cleaner air. City Council Agenda — May 1, 2013 Page 4 Request by Mayor Pro Tem Monica Garcia for discussion & direction to staff on the following: • In light of a recent pollution study which cites Baldwin Park as one of the top communities in Los Angeles County "especially burdened" by cumulative impacts of pollutants due to smog, high- trafficked roadways and freeways, landfills, industrial plants, groundwater, and contaminated waterways - 1) develop proposals to mitigate air pollution, and 2) research grant opportunities to fund proposals. Explore the creation of City "buffer zones" along the 10 and 605 freeways, such as at Walnut Creek Park and Barnes Park, in an effort to absorb smog through trees and urban forests /green space. • Revisit the idea to work with neighboring jurisdictions such as the cities of El Monte and Irwindale, and Los Angeles County to create a green beltway and urban forest along Arrow Highway adjacent to Santa Fe Dam, connecting to easements along the 605 freeway which were recently vacated by a nursery. • Work with Caltrans to identify parcels along local freeways (such as Dalewood Street near Bess Avenue) that can be considered for the development of urban forests /green space. _� Z�111�i•Il�i1�l►�� CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of April 2013. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e-mail at rcaballero @baidwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) City Council Agenda — May 1, 2013 Page 5 TO: Honorable Mayor and Members of the Cit, FROM: Rose Tam, Assistant Accounting Manage Date: SUBJECT: Warrants and Demands PURPOSE: The purpose of this report is for the City Council to ratify the payment of Warrants and Demands against the City of Baldwin Park. BACKGROUND AND DISCUSSION: The attached Claims and Demands report format meets the required information in accordance with the Government Code. Staff reviews requests for expenditures for budgetary approval and for authorization from the department head or its designee. The report provides information on payments released since the previous City Council meeting; the following is a summary of the payments released- 1 . The payroll of the City of Baldwin Park consisting of check numbers 195354 — 195381. Additionally, Automatic Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control numbers 228001 — 228253 for the period of March 17, 2013 through March 30, 2013 inclusive; these are presented and hereby ratified, in the amount of $351,658.32. 2. General Warrants, including check numbers 194936 to195091 inclusive, in the total amount of $526,253.61 constituting claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or designee does hereby certify to the accuracy of the demands hereinafter referred to and to the availability of funds for payment thereof. 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RT 0 o o c� o lc> cl 0 11 0 lil oN I ? *& m To m a, oco o o r, A " 14 � A 4o 0 0 0000 o oo 0 o No 4° �o 000 4i N3 14,14 14 H 14 �4 1-.14 1., '-� vvvo mmmamn " o m m mm o o X +q& -n m kb lo ND v �o q Ov o 0 ut V3 04 a e414 1,4 m �4 m r4 e"" T4 41 m w w v � r- m q, rmt A UP H I 0 [A me I a I tk k. 011 �4 fek and Ell il 9K W m 0 "A to Ml- 9 Ai 4 MA 9A w ca cis is +tr 0 K> 10 00 00 Cl 4-1 fYk t# 0 1 0� I ?'� - I Ef4 C9 MA M �4 N N om"Mlln om�mmm In in 0 w w It T In 3,A8 ire '6i -.4" ol "'1 , 0 ol It N r4 Iq 4 tq -mm.ter pl� 1 'in rq I � �4 0 t> vN 10 14 o o 04� "00 0 ot� �r a qt 0 4 qt N PP o V � M, 4,1 0 rh TO vi rx n It ol 4A LA F9 I I N .•. This report requests City Council approval to submit an application to the State of California, Department of Education to participate in the 2013 Summer Lunch Program. Every year, the Summer Lunch Program provides approximately 50,274 lunches and 4,544 snacks to children of the community with nutritious meals each weekday throughout the summer. Lunch meals requires four (4) of the following components: one (1) serving of milk, one (1) serving of grains /bread, one (1) serving of meat or meat alternate, two (2) or more servings of vegetables and /or fruits. Snack only requires two (2) of the following four (4) components: one (1) milk, one (1) fruit/vegetable, one (1) grain or (1) meat/meat alternative. The lunch meals are served at nine (9) elementary schools, four (4) parks, and one (1) snack location for a total of fourteen locations throughout the City. The program is funded through the State of California Department of Education through a grant from the United States Department of Agriculture (USDA). School Lunch Sites: Santa Fe Elementary School Pleasant View Elementary School Bursch Elementary School Vineland Elementary School Tracy Elementary School Geddes Elementary School Walnut Elementary School Kenmore Elementary School Foster Elementary School Park Snack Site: Morgan Park Park Lunch Sites: Morgan Park Hilda L. Solis Park Walnut Creek Nature Park Barnes Park In an effort to maintain the current budget for fiscal year 2012 -2013, the Department of Recreation & Community Services, reduced the (9) week program by 20 %. This program was part of the budget recommendations to reduce costs in the Department. Upon reviewing the status of the budget, this decision was reached after careful consideration. The Department is recommending the Summer Lunch Program be four days a week instead of five days a week. Staff anticipates by reducing the number of days the program not is affected in serving the community. In addition, participation will remain the same or increase. Staff has prepared an application with a program budget to participate in the 2013 Summer Lunch Program. As in previous years, the City will serve lunch and snack at various sites as indicated in the application throughout the summer. Staff has also submitted an application to the Baldwin Park School Unified District for approval to serve lunch at (9) school sites. The program will commence on Monday, June 17, 2013 and will continue through Thursday, August 1, 2013. Meals will be provided free of charge at various times and locations throughout the City to all children under the age of 17 years. Schedules are adjusted at sites offering summer school to accommodate children attending school. Under the program guidelines, the City can contract with a local school district to provide meals without going through a formal bid process. Therefore, since Baldwin Park Unified School District does not provide this service during the summer, the City has contracted with El Monte Union High School District for the past nineteen (19) years to prepare and deliver meals consistent with California Department of Education Nutrition Services Division guidelines. Staff recently met with representatives from the El Monte Union High School District and they have agreed to prepare and deliver program meals to each site on a fifteen (15) day cycle menu. This year, the cost per lunch is $3.25, which is an increase of $.25 cents, compared to last year which was $3.00. The cost of snacks will be $1.00 per snack, an increase of $.15 cents from last year. FISCAL IMPACT The administrative and operational cost for the Summer Lunch Program is $200,000. The General Fund has a match of $32,000, which is included in the budget. In past years, the City has contributed a $40,000 match to the lunch program. Since the program is being reduced 20% percent, the City's match will be $32,000 this year. The cost of this program is reimbursed by the State of California Department of Education with the exception of the City's match. RECOMMENDATION Staff recommends that the City Council: 1. Authorize staff to submit an application to the State of California, Department of Education to participate in the 2013 Summer Lunch Program; and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with El Monte Union High School District. Attachment- A - El Monte Union High School District Agreement CALIFORNIA DEPARTMENT OF EDUCATION NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM STANDARD FOOD SERVICE AGREEMENT This agreement is entered into on DAY: 1 MONTH: MAY SFSP SPONSOR CITY OF BALDWIN PARK FOOD SERVICE VENDOR NAME: EL MONTE UNION HIGH SCHOOL DISTRICT SUMMER FOOD SERVICE PROGRAM (REV. 3/10) YEAR: 2013 by and between herein after referred to as the Agency, and , herein after referred to as the Vendor. Whereas, it is not within the capability of the Agency to prepare specified meals under the Summer Food Service Program (SFSP); and Whereas, the facilities and capabilities of the Vendor are adequate to prepare and deliver specified meals to the Agency's faciiity(ies); and Whereas, the Vendor is willing to provide such services to the Agency on a cost reimbursement basis. Therefore, both parties hereto agree as follows: THE VENDOR AGREES TO: Prepare unitized meals for x❑ de livery* ❑ pickup* ❑ inclusive or ❑ exclusive" of milk or juice each day, in accordance with the number of meals requested and at the cost(s) per meal listed below at the following location: (Attach additional sheet of paper if necessary.) NAME OF LOCATION SOUTH EL MONTE HIGH SCHOOL ADDRESS /CITY /STATE /ZIP 1001 DURFEE AVE. SOUTH EL MONTE CA 91733 ENTER THE TIME OF DAY THAT MEALS WILL BE AVAILE TO THE AGENCY TBA BREAKFAST EACH SUPPLEMENT /SNACK $1,00 EACH LUNCH $3.25 EACH SUPPER $ EACH Provide the Agency, for approval, a proposed cycle menu for the operational period, at least day(s) prior to the beginning of the period to which the menu applies. Any changes to the menu made after Agency approval must be agreed upon by the Agency, approved by the California Department of Education (CDE) and documented on the menu records. Ensure that each meal provided to the Agency under this agreement meets the minimum requirements as to the nutritional content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR Part 225.16 or an approved National School Lunch Program (NSLP) /School Breakfast Program (SBP) option. NSLP /SBP vendors may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattern. Snacks will meet the SFSP meal pattern. 4. Maintain full and accurate records which document: (1) the menus were provided to the Agency during the term of this agreement; (2) a listing of all components of each meal; and, (3) an itemization of the quantities of each component used to prepare said meal. The Vendor agrees to provide meal preparation documentation by using yield factors for each food item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording the quantity of food prepared for each meal. *Check either pickup or delivery or both if this agreement is for a combination of sites that require both types of delivery. * *Check whether the vendor is to "include" or exclude" milk and juice with the meal. CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 3/10) SUMMER FOOD SERVICE PROGRAM STANDARD FOOD SERVICE AGREEMENT Page 2 5. Maintain such cost records as invoices, receipts and /or other documentation that exhibit the purchase, or otherwise availability to the Vendor, of the meal components and quantities itemized in the meal preparation records. 6. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered /picked up by the Agency. Meal count documentation must include the number of meals requested by the Agency. 7. Allow the Agency to increase or decrease the number of meal orders, as needed, when the request is made Within the following scheduled delivery time: * 4 HOURS 8. Present to the Agency an invoice accompanied by reports no later than the 5 day of each month, which itemizes the previous month's delivery. The Vendor agrees to forfeit payment for meals which are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, or do not otherwise meet the meal requirements contained in this agreement. In cases of nonperformance or noncompliance on the part of the Vendor, the Vendor shall pay the Agency for any excess costs the Agency incurs by obtaining meals from another source. 9. Provide the Agency with a copy of current health certifications for the food service facility in which it prepares meals for the SFSP. The Vendor shall ensure that all health and sanitation requirements of the California Uniform Retail Food Facilities Law, Chapter 4 of the California Health and Safety Code, are met at all times. 10. Operate in accordance with current SFSP regulations. Comply with all other USDA regulations regarding food service vendors including those specified for commercial food service if applicable. 11. Retain all required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress). Upon request, make all accounts and records pertaining to the agreement available to a certified public accountant hired by the Agency, representatives of the CDE, USDA, and the Office of Inspector General for audits or administrative reviews at a reasonable time and place. 12. Not subcontract for the total meal, with or without milk, or for the assembly of the meal. 13. Be paid by the Agency for all meals delivered /picked up in accordance with the agreement. Neither the CDE nor the USDA will assume any liability for payment of differences between the number of meals prepared for delivery and /or pickup by the Vendor and the number of meals served by the Agency that are eligible for reimbursement. 14. Accept commodities from the Agency. The commodities will be used in the preparation of meals provided for the SFSP. The Vendor will reduce the price of the meals by the fair market value of the commodities used in the meals. Price reductions will be itemized on the invoice. All commodities until used are the property of the Agency. ` Negotiable time frame, but should be no longer than 24 hours CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 3/10) SUMMER FOOD SERVICE PROGRAM STANDARD FOOD SERVICE AGREEMENT Page 3 THE AGENCY AGREES TO: Request by telephone no later than ** 3:30PM , an accurate number of meals to be delivered or picked up by the Agency each day. Notify the Vendor of necessary increases or decreases in the number of meals ordered within *4 hours of the scheduled delivery or pickup time. Errors in meal orders made by the Agency shall be the responsibility of the Agency. 2. Ensure that an Agency representative is available at each delivery or pickup site at the specified time on each specified day to receive, inspect, and sign for the requested number of meals. This individual will verify the temperature, quality, and quantity of each meal delivered or picked up. The Agency assures the Vendor that this individual will be trained and knowledgeable in the record keeping and meal requirements of the SFSP, and with local health and safety codes. 4 Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts and auxiliary items for pickup by the Vendor (if applicable) no later than: ** 2:00pm Notify the Vendor, within 5 changes, additions, or deletions. days of receipt of the next month's proposed cycle menu, of 5. Provide the Vendor with a copy of 7 CFR Part 225.16; the SFSP Meal Pattern, Schedule B; the USDA Food Buying Guide; and all other technical assistance materials pertaining to the food service requirements of the SFSP. The Agency will, within 24 hours of receipt from the NSD, advise the Vendor of any changes in the food service requirements. 6. Pay the Vendor by the 15TH day of each month the full amount as presented on the monthly itemized invoice. Notify the Vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the Vendor for all meals delivered /picked up in accordance with the agreement. Neither the California Department of Education nor USDA assume any liability for payment of the difference between the number of meals prepared, picked up by the Agency, delivered by the Vendor, and the number of meals served by the Agency that are eligible for reimbursement. 7. Order only those commodities that can be incorporated into its meals. The Agency shall be responsible for transferring all unused commodities at the close of the SFSP. The Agency is responsible for the fair market value of any commodity losses that may occur. Negotiable time frame, but should be no longer than 24 hours **Time of day or day of week CALIFORNIA DEPARTMENT OF EDUCATION NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM STANDARD FOOD SERVICE AGREEMENT Page 4 TERMS OF THE AGREEMENT: SUMMER FOOD SERVICE PROGRAM (REV. 3/10) This agreement will take effect commencing on JUNE 17, 2013 and shall end on AUGUST 1, 2012 , but no later than September 30. This agreement may be terminated by either party giving notice at least 30 days prior to the date of termination. The Agency shall have the option to cancel this contract if the federal government withdraws funds to support the SFSP. It is further understood that in the event the contract is cancelled, the Agency shall be responsible for meals that have already been assembled, delivered /picked up in accordance with this agreement. SCHOOL FOOD AUTHORITY VENDING TO A SPONSOR: Enter the SMI planning option(s) you will use and submit a menu to the sponsor for NSD's approval if it is not the standard SFSP Meal Pattern: FSMP If the Agency agrees to the menu planning option, the school will train the Agency by: June 17, 2013 AGENCY: Agrees to allow the school to use the SMI menu planning option noted above (submit menu for NSD's approval): Yes ❑ No ❑ In witness thereof, the parties hereto have executed this agreement as of the dates indicated below: VENDOR OFFICIAL (SIGNATURE) AGENCY OFFICIAL (SIGNATURE) VENDOR OFFICIAL NAME (PRINT) AGENCY OFFICIAL NAME (PRINT) SUZY SAYRE MANUEL CARRILLO JR. TITLE TITLE DIRECTOR OF FOOD SERVICES DIRECTOR OF RECREATION AND COMMUNITY SERVICES TELEPHONE NUMBER TELEPHONE NUMBER 626- 258 -5771 626- 813 -5245 EXT. 314 DATE DATE 5/11/13 5/1/13 • im DATE: �t j CITY OF BALDWIN • NO-3 • Honorable Mayor and Members of the City Council Daniel Wall, Director of Public Works 1 May 1, 2013 SUBJECT: AUTHORIZE PROCURING BUS SHELTERS FROM TOLAR FOR THE AMOUNT OF $34,440, FUNDED BY THE FOOTHILL TRANSIT BUS STOP ENHANCEMENT PROGRAM This report requests that the City Council authorize procuring five (5) bus shelters and three (3) benches from Tolar for the amount of $34,440, with funds awarded to the City through the Foothill Transit Bus Stop Enhancement Program (BSEP). BACKGROUND In February 2012, Foothill Transit invited the City to participate in the Bus Stop Enhancement Program (BSEP). The BSEP was implemented as a process of improving bus stops within the service area by encouraging and assisting cities financially as they upgrade bus stops with shelters, safety improvements, route information, and other customer amenities. In March 2012, the City submitted an application requesting funding to install bus stop enhancements at various highly used bus stop locations throughout the City. In May 2012, the City was awarded the maximum grant amount of $35,000. In accordance with the provisions of the Government Code, staff distributed a "Request for Quote" (RFQ) to obtain prices for the proposed amenities. DISCUSSION Staff requested quotes from four manufacturers. Two of these manufacturers provided quotes. The third manufacturer chose to not provide a quote, and the fourth never responded to staff's contact attempts. A summary of the quotes received is included as Attachment 1. The lowest quote is from Tolar in the amount of $51,750. This price included the purchase of eight (8) bus shelters with solar powered lighting and six (6) benches. Authorize Procuring Bus Shelters from Tolar for $34,440 May 1, 2013 Page 2 of 2 Unfortunately, the City will have to reduce the number of enhancements to meet the grant budget of $35,000. This budget allows for the purchase of five (5) bus shelters with solar powered lighting and three (3) benches. These shelters and benches match the existing shelters and benches at bus stops through out the City. The table below lists the locations and types of enhancements that will be provided. The grant requires that the City provide the labor force to install the bus stop enhancements as an in -kind grant match. Adjustments will be made to the regularly scheduled maintenance duties of Public Works Department staff to install these bus stop enhancements. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this project. The following table summarizes the funds available for the project and expected costs. Fund Source Type of Enhancement Foothill Transit Bus Stop Enhancement Program Bus Total Available Funds $35,000 Location Shelter Total Costs Trash - w /Solar Bench Can Powered Lighting Baldwin Park Blvd @ Los Angeles St (Northbound) 1 1 1 Baldwin Park Blvd @ Park Shadow Ct (Southbound) 1 Francisquito Ave @ Frazier St (Southeastbound) 1 Merced Ave @ Vineland Ave (Northwestbound) 1 1 Pacific Ave @ Puente Ave (Northwestbound) 1 1 Total 5 3 1 The grant requires that the City provide the labor force to install the bus stop enhancements as an in -kind grant match. Adjustments will be made to the regularly scheduled maintenance duties of Public Works Department staff to install these bus stop enhancements. FISCAL IMPACT There is no fiscal impact to the General Fund associated with this project. The following table summarizes the funds available for the project and expected costs. Fund Source Amount Foothill Transit Bus Stop Enhancement Program $35,000 Total Available Funds $35,000 Proposed Expenditures Amount Five (5) Bus Shelters with Solar Powered Lighting $29,702.50 Three (3) Benches $4,087.50 Shipping $650.00 Total Costs $34,440.00 Authorize Procuring Bus Shelters from Tolar for $34,440 Page 3 of 2 May 1, 2013 RECOMMENDATION Staff recommends that the City Council: 1. Authorize staff to procure bus shelter improvements from Tolar in the amount of $34,440; and 2. Authorize the Finance Director to appropriate $34,440 from grant funds for the purchase of these improvements. ATTACHMENTS 1. Summary of Quotes Received 2. Tolar Quote and Product Brochure 3. Bus Shelter Location Map Attachment 1 BUS SHELTER QUOTES SUMMARY No. Manufacturer i Quote 1 Tolar $51,750 2 Austin Mohawk and Company $54,869 3 Duo -Gard Declined to Provide Quote 4 Coast Recreation No Response TOLAR VV hv chaw,2 ( RY d N& AM RN I A 4 0 3 Las*, 11:1cil in Wrap Pad; CA 97M NOPI uq d BMW N&MM &MOM% two SMW Attachment 2 Qucdc Nunk,�,,n: i 0 SU8 Mund w no nwcuu= and canu �,io pww (k 111c rvic,,: qpk',`('s artc, cnplil hnkw,� N 'A W6 e11 00'' Fc ;4 1 L � i i D,. � un c r% g mf d-,ca qC -,I, i I I " I V"'I f t I I a., r )sin�t,,, Md W.Smung Odo 0,4:�nd � - ww"s ."QT lumul"! kol Mt WAS 'M j IAI gwm, dw Mul drolk "s"lling, ",11 1"p",iom'd •lroo O CMVMMK how Uar, wd, unfruivsiret" phn;rc %',4�h 6x it cci'ln NAL :,,02 WS PC 003 M ku d 1 k .,MM cc MA Nma", du ,suu( I adsh robr VVd. k°, "djust-j-&- ihox,'s, env am IMS W au WAAM jw&aze - docs net include, w,�alt v, rp Hnv"Ww� 3 W 60 Mr AMAMMM pw"Prg &A w dMM UO IwAn * dw Ma Md, NI';(. 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TO'LAR' Iml a tolowl d [01 k, Los AnqOPS S! 1, 0 s A n gd mi; St ;,7 21 70 -W park. r f 77 'r un P i i Av e, n pair Ave C C8 > Park JIV, FiMdw,� park Ve-.i tiAkrok C (Al F3 Park F Wmi L V, 4g, lie 4 VC IQ -69- rc Al 4 t7 Q, FWY 5wy 4�D qulwl w Y; 41 LLLLLU C• � `%7 a CITY OF PARKEM i Honorable Mayor and Members of the City Counc Daniel Wall, Director of Public Works May 1, 2013 SUBJECT: Approval of Plans and Specifications and Authorization to Solicit Bids for the TDA Sidewalk Improvement Project This report requests that the City Transportation Development Act Sidewalk Improvement Project, construction bids. Council approve the Plans and Specifications for the Article 3 Bicycle AND Pedestrian Funds (TDA) and authorize staff to advertise the project for TDA funding is allocated to the City of Baldwin Park for pedestrian and bicycle street improvements. The Los Angeles County Metropolitan Transportation Authority (Metro) manages these restricted use funds and conducts annual audits. These funds were originally programmed for use on sidewalks improvements at Barnes Park as part of the playground and splash pad upgrades; however, at the April 22, 2013, City Council meeting, all bids for that project were rejected. if not encumbered by June 30, 2013, $30,700 in TDA funds will revert back to Metro. This project (the TDA Sidewalk Improvement Project) is designed to encumber the $30,700 in TDA funds before the June 30, 2013 deadline. DISCUSSION The TDA Sidewalk Improvement Project will remove and replace damaged sidewalk along Ramona Boulevard between Baldwin Park Boulevard and Downing Avenue. This project will be advertised over the next three weeks. This project has been designed to be scalable to ensure that it uses the entire $30,700 in TDA funds but does not exceed that amount. TDA Sidewalk Improvement — Approve Plans and Specifications Page 2 of 2 May 1, 2013 The following is the project timeline: Proiect Milestone Date Approve Plans and Specifications and Authorize Advertising ........ May 1, 2013 AdvertiseBid ................................................... ............................... May 2, 2013 OpenBids ............... ............................... ............................May 22, 2013 Award Construction Contract ...................... ...........................June 5, 2013 Begin Construction .... ............................... ...........................June 10, 2013 Construction Complete .............................. ...........................July 10, 2013 This project has no fiscal impact on the General Fund. The engineer's construction cost estimate is $30,700. This project will be inspected by Public Works Department staff. The following summarizes the funds available and anticipated costs of the project: Allocated Funds . . . ................ . . . . . . . . . . . . . . . . . . .................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . TDA Funds re$. Total Funds Available $30,700 Projected Expenditures ................... ................................................. ...................... .......................... _............ .......... ........... . Construction Contract 30,700 Projected Expenditures $30,700 RECOMMENDATION Staff recommends that the City Council: 1. Approve the design (Plans and Specifications) for the TDA Sidewalk Improvement Project; 2. Authorize staff to advertise the project for construction bids. ATTACHMENTS 1. Plans and Specifications CITY OF BALDWIN PARK Public Works Department e Z III III RTFLA ro for l • Funding Provided by: TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 BICYCLE AND PEDESTRIAN FUNDS (TDA) Sealed bids for the project will be received in the offices of the City Engineer at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 A.M. on May 22, 2013, at which time they will be publicly opened. Approved by: City of Baldwin Park Public Works Department Daniel Wall, PE Public Works Director Prepared by: City of Baldwin Park Public Works Department David Lopez, Associate Engineer TABLE OF CONTENTS DESCRIPTION SECTION NOTICEINVITING SEALED BIDS ...................................................................................................... A INSTRUCTIONST(] BIDDERS .......................................................................................................... E3 Information for Bidders BIDDER'S PROPOSAL (Entire Section C shall be submitted ag the ^Bkj) ................................... —'C Bid Schedule Ownership Affidavit Bid Bond Designation of Subcontractors References (Technical Ability and Experience) NDO-<'n|| i8iOD Affidavit (City Standard FO[Dl\ CONTRACT........................... ................... ................................................................ ................ D Agreement Performance Bond Material and Labor Bond Worker's Compensation Certificate Warranty Performance and Payment Bond SPECIFICATIONS.............................................................................................................................. E Special Provisions Technical Provisions APPENDIX |— LOCATION MAPS SECTION A. NOTICE INVITING SEALED BIDS TDA SIDEWALK IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK PUBLIC NOTICE IS HEREBY GIVEN that the City of BALDWIN PARK as AGENCY, invites sealed bids for the above stated project and will receive such bids in the office of the City Engineer, at 14403 East Pacific Avenue, Baldwin Park, CA 91706 up to the hour of 11:00 A.M. on May 22, 2013 at which time they will be publicly opened. One set of the Bid and Contract Documents will be provided by the City of Baldwin Park Public Works Department at the address above to bidders at a cost of $10.00. The City will mail the Documents to bidder for an additional cost of $10.00. Mail the request for Bid and Contract Documents, with payment, to the address above. Free web downloads are also available at www.balwinark.com and please note the contractor will be responsible to address addendums as posted or received. The general nature of work involves the removal and replacement of sidewalk, removal of existing native soil and replacement with aggregate base within the public area. The City has a budget of $30,700 for this project. There is no pre -bid meeting for this project. At the time of the contract award, the Contractor shall possess a California Contractor License Class "A" or "C8 ". For questions regarding this project contact David Lopez at (626) 960 -4011 x458, or by e -mail at DLopez @BaldwinPark.com. A.1 SECTION B. INSTRUCTIONS TO BIDDERS TDA SIDEWALK IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK PROPOSALFORMS Bids shall be submitted in writing on the Proposal forms provided by the City. The following forms must be completed and submitted with the Contractor's Bid Proposal or the bid may be considered non - responsive: STANDARD FORMS 1. Bid Schedule 2. Ownership Affidavit 3. Bid Bond 44. Designation of Subcontractors 5. References (Technical Ability and Experience) 6. Non - Collusion Affidavit (City Standard Form) The above proposal forms are found in: SECTION C. BIDDER'S PROPOSAL of these Contract Documents. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any proposal not meeting these requirements. The remaining information in this SECTION B. INSTRUCTIONS TO BIDDERS provides additional information regarding the bid opening, bid analysis, and contract award actions by the City. 13.1 SCOPE OF WORK The general nature of work involves miscellaneous concrete sidewalk repairs at various locations throughout the City of Baldwin Park . Related work includes mobilization and applying a construction safety plan, and all appurtenant work. GENERAL Each proposal must be submitted on the blank forms furnished herewith, and must be presented in a sealed envelope and filed prior to the time and date, and at the place designated in the Notice Inviting Bids. The proposal forms must be completely made out in the manner and form indicated therein, clearly and legibly showing the proposed unit prices in both words and numbers, the extended item totals in numbers, the total bid in both words and numbers, and must be properly signed by the bidder. The bidder's address, telephone number and State Contractor's License number must be included. The City Council reserves the right to reject any bid if all the above information is not furnished. This is a prevailing wage project, and the contractor shall adopt the current general prevailing state rates of wages applicable to the work to be done. To be eligible to perform work, the bidder must be a Licensed California State Contractor in good standing prior to beginning work. OPENING OF BIDS All bid proposals submitted as prescribed in the Notice Inviting Bids will be publicly opened and read immediately after the time set and at the place designated in the Notice Inviting Bids. BID QUOTES AND UNIT PRICE EXTENSIONS The unit prices and the lump sum prices quoted by the bidder must be entered in words and numbers in the spaces provided on the Contractor's Bid Proposal form. In case there is a discrepancy between a unit price as stated in words and a unit price as stated in numbers, in general, the unit price as stated in words shall govern. However, the City reserves the right to use the extended price to determine the bidder's intention. Similarly, in case there is a discrepancy between the sum total of the extended prices and the total amount bid, unit prices in both words and numbers shall be used to verify extended pricing and the total amount bid. The results shall be considered as representing the bidder's intention, and the bid total shall be corrected. If a Contractor's Bid Proposal contains discrepancies that make it difficult or impossible to determine the bidder's intention, then such bid may be considered unresponsive, in which case the bid may be disregarded, and bid guarantees returned without further consideration of awarding a contract for the proposed work. B.2 • �••_ , Bids shall be accompanied by cash, a certified or cashier's check, or an acceptable bidder's bond for an amount not less than ten percent (10 %) of the bid, made payable to the City of Baldwin Park. Said check or bond shall be given as a guarantee that the bidder will enter into a contract if awarded the work, and in case of refusal or failure to enter into said contract, the check or bond shall be forfeited to the City. i Z. a 1 , • ..*.a I A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the City Clerk prior to the bid opening hour stipulated in the Notice Inviting Bids. Proposals may not be withdrawn after the bid opening hour stipulated in the Notice Inviting Bids without forfeiture of the proposal guarantee. After such time, a bidder may not withdraw its bid until after the expiration of sixty (00) days. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so. IRREGULAR PROPOSALS Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. SIGNATURE OF CONTRACTOR a. Corporation - Any bids submitted by a corporation must include the name of the corporation, and must be signed by the President and Secretary or Assistant Secretary, and the corporate seal must be affixed. Other persons may sign for the corporation in lieu of the above if a certified copy of a resolution of the corporate board of directors so authorizing them to do so is on file in the City Clerk's Office. b. Partnerships - Any bids submitted by a partnership must contain the names of all persons comprising the partnership or co- partnership. The bid must be signed by all partners comprising the partnership unless proof in the form of a certified copy of a certificate of partnership acknowledging the signer to be a general partner is presented to the City Clerk. c. Joint Ventures - Any bids submitted by a joint venture must so state that and must be signed by each joint venturer. d. Individuals - Any bids submitted by an individual must be signed by that individual unless an up -to -date power of attorney is on file in the City Clerk's Office, in which case the person indicated in the power of attorney may sign for the individual. The above rules also apply in the case of a fictitious firm name. In addition, however, where the fictitious name is used, it must be so indicated where the signature appears. If any person or contractor contemplating submitting a bid for the proposed work is in doubt as to the true meaning of any part of the Plans, Specification, or Contract Documents, or other proposed documents, or finds discrepancies in, or omissions from the drawings or specifications, a written request may be submitted to the City Engineer for all interpretations or corrections thereof. 6.3 The person submitting the request will be responsible for its prompt delivery. Requests for interpretation must be received at least five (5) days prior to the bid opening date. Any interpretation or correction of the proposed documents will be made only by an Addendum, and a copy of such will be mailed or delivered to each person or contractor on the plan - holders list in receipt of a set of such documents. The City of Baldwin Park will not be responsible for any other explanations or interpretations or any oral interpretation of the meaning of the Plans, Specification, or Contract Documents. Telephone communications with City staff are not encouraged, but are permitted. However, any such oral communication shall not be binding on the City. INTENT OF CONTRACT DOCUMENTS The Contract Documents including any specifications, plans, and drawings thereof are intended to complement each other so that any work exhibited in either, whether in the other or not, is to be furnished according to the true intent and meaning, as if shown or required by all the documents including the specifications, plans, and drawings. In the event there is conflict between Contract Documents, the Specifications establish the precedence of documents. ADDENDA Any addenda issued during the time of bidding, or for preparation of bids, shall be made a part of the Contract Documents. A modification which is received from an otherwise successful bidder and which makes the terms of the bid more favorable to the City will be considered at any time it is received and may thereafter be accepted. The City reserves the right to reject any and all modifications after bids have been opened. RETURN OF PROPOSAL GUARANTIES Within ten (10) days after the award of the contract, the City of Baldwin Park will return the proposal guaranties, other than Bid Bonds, except any guaranties that have been forfeited. AWARD OF CONTRACT The award of the contract, if it is awarded, will be to the lowest responsive bidder complying with the Notice Inviting Bids, Instructions to Bidders, and the Information for Bidders. The City reserves the right to reject any or all proposals, to waive technical errors or discrepancies, to waive any informality or to waive non - substantial irregularities in the bids, and to take the bids under advisement for a period of 90 days, as may be required to provide for the best interests of the City. In the case of combined bids, alternate bids, additive bids, or deductive bids, the Agency may specify the basis of determining the lowest responsive bidder in the Contractor's Bid Proposal. The City, however, reserves the right to choose which alternate, additive, or deductive bid will be awarded based on the available funding the City has. The City also reserves the right to reject or delete one part of a proposal and accept the other, except to the extent that the bids BA are qualified by specific limitations. Before award, the Bidder may be required to furnish evidence of adequate capability, equipment, and financial resources to perform the job. Bidders found not qualified may have their bids considered unresponsive and the proposals rejected. If the City Council finds that reasonable cause exists to believe collusion exists among Bidders, or that bid prices are unbalanced between bid items, any or all proposal may be rejected. EXECUTION OF CONTRACT The Contract Agreement is included in the CONTRACT section of these Contract Documents. These documents should be carefully examined by the Bidder. The contract shall be signed by the successful Bidder, in duplicate, and returned, together with the contract bonds and insurance within ten (10) calendar days of receipt of these documents from the City. No contract shall be binding upon the City until it 6 tas been completely executed by the Contractor, approved by the City Attorney, and executed by the City. Failure to execute a contract and file acceptable bonds and insurance as provided herein within the time limit above may be just cause for the annulment of contract award and the forfeiture of the proposal guarantee. The City will file the Contract Agreement, together with the required certificates and bonds, with the City Clerk after complete execution. BONDS AND INSURANCE The successful bidder, simultaneously with the execution of the Contract Agreement, will be required to furnish certificates evidencing that the required worker's compensation and liability insurance is in effect, as well as the faithful performance bond and the payment bond. Said bonds shall be in the form and based upon conditions in Section 2 -4 of the Specifications. A faithful performance bond in an amount equal to one hundred (100) percent of the contract price shall be furnished as security for completion of this contract, and a separate payment bond in an amount equal to one hundred (100) percent of the contract price shall be furnished as security for payment of all persons performing labor and furnishing materials in connection with this contract. The Bond Forms that are required are included in the CONTRACT section of these Contract Documents. Copies will be furnished to prospective bidders upon request. Prior to final acceptance of the improvements by the Agency, a warranty performance and payment bond in an amount equal to twenty five (25) percent of the contract price shall be obtained by the contractor and shall remain in effect until at least one year after the date of acceptance of the work by the Agency. Whenever any Surety or Sureties on any such bonds, or any bonds required by Law for the protection of the claims of laborers and material men become insufficient or the City Engineer has cause to believe that such Surety or Sureties have become insufficient, a demand in writing may be made of the Contractor for each further bond or bonds or additional surety, not exceeding that originally required, as is considered necessary, considering the extent of the work remaining to be done. Thereafter, no payment shall be made upon such contract to the Contractor or any assignee of the Contractor until such further bond or bonds or additional surety has been furnished. M RETENTION At the request and expense of the contractor, securities equivalent to the ten percent (10 %) withheld from progress payments pursuant to the City of Baldwin Park's Standard General Conditions shall be deposited with the City Clerk or a state or federally charted bank as the escrow agent, who shall pay such monies to the contractor upon satisfactory completion of the contract. Securities eligible for investment shall include those listed in Section 16430 of the Government Code or bank or savings and loan certificates of deposit. The contractor shall be the beneficial owner of any securities substituted for monies withheld and shall receive any interest thereof. BIDDERS INTERESTED IN MORE THAN ONE BID No person, firm or corporation shall be allowed to make or file or be interested in more than one bid, as prime contractor, for the sane work. A person, firm or corporation who has submitted a sub - proposal to a bidder, or who has quoted prices on material to a bidder, is not hereby disqualified from submitting a sub- proposal or quoting prices for other bidders. ASSIGNMENT OF CONTRACT No assignment by the contractor of any contract to be entered into hereunder or of any part thereof, or of funds to be received there under by the contractor, will be recognized by the City unless such assignment has had the prior approval of the City and the surety has been given due notice of such assignment in writing and has consented thereto in writing. LABOR Bidders are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are on file at the City Hall, City of Baldwin Park, 14403 East Pacific Avenue, Baldwin Park, California 91706, and are available to any interested party on request. In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the work. No fee is charged for the permit issued by the City for a public works project. The Contractor and M subcontractors shall pay for and obtain a City Business License. The Contractor shall file a NO[ and obtain the WDID Number from State Water Resources Board, and provide a copy of the permit to the City. SOCIAL SECURITY ACT The successful Bidder agrees to comply with and to require all of his subcontractors to comply with all the provisions of the Act of Congress approved August 14, 1935, known and cited as the "Social Security Act" and also the provisions of the act of the State Legislature approved, and known as the State Unemployment Compensation Law and all other laws and regulations pertaining to labor and workmen and all amendments to such data, and the contractor further agrees to indemnify and hold harmless the City of BALDWIN PARK of and from any and all claims and demands made against it by virtue of the failure of the contractor or any subcontractors to comply with the provisions of any or all of said acts and amendments. PRE -BID INQUIRIES For questions regarding this project, contact via e -mail: David Lopez, Associate Engineer, DLopez@BaidwinPark.com The final date for submitting inquiries is 5 working days prior to the bid opening date. No response will be provided to inquiries received after the final date. The following shall apply for submittal requirement to request any alternatives, and variations from the specified products: If a bidder desires to submit any alternatives, and variations from the specified products, such alternatives and variations shall be submitted to the City in writing 15 working days prior to bid due date for City's review and approval. The City will review the submitted information and issue an Addendum accordingly. 13.7 SECTION C. BIDDER'S PROPOSAL TDA SIDEWALK IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK Name of Bidder: Contractor License No.: Class: Contact Person: Address: Tel: Fax: E-mail: To the best of the City's knowledge, Section C "BIDDER'S PROPOSAL," contains all the documents necessary for successful submission of a construction bid. CA BID SCHEDULE CITY OF BALDWIN PARK 14403 EAST PACIFIC AVENUE BALDWIN PARK, CALIFORNIA 91706 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL: Pursuant to and in compliance with your Notice Inviting Bids and the other documents relating thereto, the undersigned bidder affirms familiarity with the work and certifies having EXAMINED THE PLANS, CONTRACT DOCUMENTS, AND PROJECT SITE, and hereby proposes to furnish all materials, equipment, tools, labor, transportation, services, and incidentals required for the above stated project as set forth in the Plans, Specifications, and Contract Documents therefore, and to perform all work in the manner and time prescribed therein, and to complete said work within the time specified in the Agreement (Thirty -30— calendar days) after the commencement date stated in the Notice to Proceed. BID ITEM ITEM DESCRIPTION QTY UNIT UNIT PRICE IN WORDS UNIT PRICE IN NUMBERS ITEM TOTAL IN NUMBERS GENERAL 1 Mobilization, (max. 5% of total bid) Bonds, Insurance and Demobilization 1 LS $ $ $ 2 Construction Safety Plan, Pedestrian Traffic Control and Daily Cleanup 1 LS $ $ $ PCC IMPROVEMENTS 6 Remove & Replace PCC Sidewalk Including base Work 1,660 SF $ $ $ Total Bid: (Words) In case of a discrepancy in a bid item, unit prices shall govern over extended amounts, and C.2 words shall govern over unit prices. The City intends to award a construction contract on the basis of the lowest Total Bid. The undersigned bidder acknowledges receipt of the following addendum issued for the above project. If no addendum has been received, write "none ". List of Addendum Received: Sianature of Bidder The foregoing quantities are approximate only, being given as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable by the Engineer. All bids will be compared on the basis of the Engineer's estimated quantities of work to be performed. It is the City's intention to have $30,700 worth of work performed by the contractor regardless of the unit cost. The bidder also certifies that the bid is a balanced bid. In accordance with Section 7028.15 of the California Business and Professions Code, the undersigned certifies under penalty of perjury that the foregoing is true and correct. It is understood and agreed that: (1) No verbal agreement or conversation with any officer, agent or employee of the City, either before or after the execution of the Agreement shall affect or modify any of the terms or obligations of this Proposal. (2) The City will not be responsible for any errors or omissions on the part of the undersigned in making up his bid, nor will bidders be released on account of errors. (3) The undersigned hereby certifies that this Proposal is genuine and is not sham or collusive, or made in the interest or in behalf of any person not herein named, and that the undersigned has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from bidding, and that the undersigned has not in any manner sought, by collusion, to secure for himself an advantage over any other bidder. C.3 OWNERSHIP AFFIDAVIT STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF BALDWIN PARK 1 , being duly sworn, deposes and says ❑ INDIVIDUAL That he /she is the party making the foregoing proposal: ❑ PARTNERSHIP That he /she is a member of the co- partnership firm designated as: and who has been and is duly vested with the authority to make anal execute instruments for the cogpartnershlp by: who constitute the other members of the co- partnership. ❑ CORPORATION That he is of: a corporation which is making the foregoing proposal: ❑ JOINT VENTURE That he is of: one of the parties making the foregoing proposal as a joint venture, and the he /she has been and is duly vested with the authority to execute instruments for an on behalf of the parties making said bid who are: that such a bid is genuine and not collusive or sham, that the bidder has not colluded, conspired, connived, or agreed, directly or indirectly with any other bidder or person to put in a sham bid or to refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Baldwin Park or any person interested in the proposed contract, for himself or any other person. Signature of Bidder Subscribed and sworn to before me this day of M Signature of officer Administering Oath (Notary Public) M] KNOW ALL MEN BY THESE PRESENTS that, , as BIDDER, and , as SURETY, are held and firmly bound unto the CITY OF BALDWIN PARK, as AGENCY, in the penal sum of Dollars ($ ), which is ten percent (10 %) of the total amount bid by BIDDER to AGENCY for the above - stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to AGENCY for the above - stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of 120 SURETY* Subscribed and sworn to before me 120 Signature: Notary Public in and for the County of , State of this day of *Provide BIDDER/ SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. C.5 DESIGNATION OF SUBCONTRACTORS BIDDER proposes to subcontract certain portions of the work which are in excess of one -half of one percent of the bid and to procure materials and equipment from suppliers and vendors as follows: Name, address, and phone number of subcontractors, suppliers, and vendors Name portion of work, materials, and /or equipment Dollar Value of Sub - Contract % of Total Bid Amount $ $ % $ $ $ $ Total $ W REFERENCES The bidder is required to state what work of a similar character to that included in the proposed contract he has successfully performed and give references which will enable the City Council to judge of his responsibility, experience, skill and business and financial standing. Minimum 3 references shall be provided. Additional numbered pages outlining this portion of the proposal may be attached to this page. Reference 1 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: Reference 2 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: Reference 3 Project Name: Type of Work: Year Completed: Contract Amount: Name/ Address of Owner /Agency: Reference Contact: Name: Title: E -mail: Tel: C.7 NON - COLLUSION AFFIDAVIT TDA PEDESTRIAN STREET IMPREMENTS PROJECT To Be Executed By Each Bidder Of A Principal Contract STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he is the (sole owner, a partner, president, etc.) of the party making the foregoing bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agency thereof, or to any other individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company association, organization, bid depository, or to any member or agency thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in his general business. Signed: Title Subscribed and sworn to and before me this day of , 20_ Seal of Notary M i . 0 ; • " • • �. AGREEMENT THIS AGREEMENT, made and entered into this between CITY OF BALDWIN PARK, CALIFORNIA, referred to as "CITY" and as "CONTRACTOR." WITNESSETH: -day of , by and a general law city, hereinafter That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: TDA PEDESTRIAN STREET IMPREMENTS PROJECT (the "Work of Improvement ") all in accordance with the Contract Documents and Contractor's Proposal dated CONTRACTOR agrees to perform all the work and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman- like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications ") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of Dollars ($ ). CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (15) days after issuance of a Notice To Proceed, and to continue in a diligent and workman -like manner without interruption, and to complete the m construction thereof within the time specified in the Contractor's Bid Proposal (Thirty - 30 — calendar days) from the commencement date stated in the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in triplicate, the day and ,year first above written. E CITY CLERK ME CONTRACTOR BY (Title) BY CITY OF BALDWIN PARK Manuel Lozano, MAYOR APPROVED AS TO FORM: CITY ATTORNEY TDA PEDESTRIAN STREET IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK 0 N T 1,C- E 1KRATING SEAL En BIDS 1 V 1 V Iltl V 1 1 11 V1_ I�I�.V V INSTRUCTIONS TO BIDDERS & INFORMATION FOR BIDDERS BIDDER'S PROPOSAL CONTRACT /AGREEMENT SPECIFICATIONS DOCUMENTS IN THE APPENDIX MODIFICATIONS AND AMENDMENTS THERETO Foly 1:7xamel ► • , r KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ), which is 100 percent of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY dated for if CONTRACTOR faithfully performs and fulfills all obligations in the performance of the Work of Improvement to be done under said Contract Agreement in the manner and time specified therein, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of 120 •► :G •: SURETY* Subscribed and sworn to before me day of , 20 Signature: Notary Public in and for the County of Rate of premium on this bond is $ _ Total amount of premium charge is $ this , State of per thousand. . To be filled in by Surety *Provide CONTRACTOR /ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. M KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ), which is 100 percent of the total contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that. whereas CONTRACTOR has been awarded and is about to enter into the annexed Contract Agreement with AGENCY dated for if CONTRACTOR or any subcontractor fails to pay for any labor or material of any kind used in the performance of the Work of Improvement to be done under said Contract Agreement, or fails to submit amounts due under the State Unemployment Insurance Act with respect to said labor, SURETY will pay for the same in an amount not exceeding the sum set forth above, which amount shall insure to the benefit of all persons entitled to file claims under the State Code of Civil Procedures; provided that any alterations in the work to be done, materials to be furnished, or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of said alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of , 20 CONTRACTOR* SURETY* Subscribed and sworn to before me day of 120 Signature: Notary Public in and for the County of , State of this Rate of premium on this bond is $ per thousand. Total amount of premium charge is $ . To be filled in by Surety *Provide CONTRACTOR /ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. M |@m aware Ofthe provision of Section 3700 of the Labor Code that require every employer toie insured for Vv0[kerS compensation or to undertake self-insurance in GCCOnd8Dco with the provisions of that {}Ode. and | will comply with such provisions before uonnno8nCiOg the perfO[Ol8OCe of the work of this contract. M. ACCEPTANCE KNOW ALL MEN BY THESE PRESENTS that , as CONTRACTOR and a corporation organized and existing under the laws of the State, and duly authorized to transact business under the laws of the State of California, as SURETY, are held and firmly bound unto the City of Baldwin Park, as AGENCY, in the penal sum of Dollars ($ ), which is 25 percent of the final contract amount for the above stated project, for the payment of which sum, CONTRACTOR and SURETY agree to be bound, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas CONTRACTOR has been awardinfi anti is nhniit to center into the annexed rnntrant Agreement with AGENCY dated for if CONTRACTOR faithfully warrants the Work of Improvement done under said Contract Agreement against material or quality defects for a period of one year after acceptance by the AGENCY, then this obligation shall be null and void, otherwise it shall remain in full force and effect in favor of AGENCY; provided that any alterations in the obligations or time for completion made pursuant to the terms of the contract documents shall not in any way release either CONTRACTOR or SURETY, and notice of such alterations is hereby waived by SURETY. IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seal this day of 20 CONTRACTOR* SURETY* Subscribed and sworn to before me day of 120 Signature: Notary Public in and for the County of Rate of premium on this bond is $ _ Total amount of premium charge is $ this , State of per thousand. . To be filled in by Surety *Provide CONTRACTOR / ADMITTED SURETY name, address, and telephone number and the name, title, address, and telephone number of authorized representative. E SECTION E. SPECIFICATIONS TDA SIDEWALK IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK The Contract Documents control construction, work performed, and materials furnished hereunder. The Contract Documents are specified in the Construction Contract / Agreement, and includes the Specifications for the Work of Improvement. The Specifications include the Standard Specifications, the Special Provisions which supplement or modify the Standard Specifications, the Technical Provisions, Plans, and Standard Plans. STANDARD SPECIFICATIONS The Standard Specifications is the 2012 edition of the Standard Specifications for Public Works Construction, including supplements, written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California. The State of California Department of Transportation Standard Specifications for 2010, Standard Plans, and Manual on Uniform Traffic Controls Devices for 2009, and the 2006 Los Angeles County Department of Public Works Standard Plans are incorporated herein by reference and are hereby accepted as Reference Specifications. These Reference Specifications are intended to govern certain construction materials, methods, and details except as modified herein or are inconsistent with the provisions herein. SPECIAL PROVISIONS The section and subsection numbering system used in these Special Provisions and Technical Provisions corresponds to that used in the Standard Specifications. SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS, AND SYMBOLS 1 -2 DEFINITIONS Add the following to this subsection: Acceptance — The formal written acceptance by the Agency of the completed project. Addendum — The modification of the plans and /or specifications issued to all prospective Bidders during the period when necessary to change, correct, clarify or further define any phase of the work. Agency — City of Baldwin Park Approved Equal — or words of like import refer to and indicate material that has been approved by the City Engineer as similar and equal in all respects and acceptable for use in lieu of the particular materials as specified herein. No "approved equal' material shall be used in any of the work unless approval to use it is first obtained in writing from the City Engineer. The City '�iJ reserves the right to reject any and all materials, either before or after installation that are not specified or approved by the City Engineer in writing. In all cases where proprietary articles are specified, it is the intent of these specifications to permit the use of approved equals, unless specifically prohibited. Requests for "Approved Equal" status for proposed substitutions shall be submitted within ten (10) days after the award of the contract. Such requests shall include substantiating data and the proposed credit to the contract price for the use of such substitution, should it be approved. Approved, Required, Directed — or words of similar import, refer to and indicate that the work or materials shall be "approved," "required," or "directed" by the City of Baldwin Park or its duly authorized representative. Bidder — any individual, firm, partnership, corporation, or combination thereof, submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. Board — City Council of the City of Baldwin Park City — City of Baldwin Park City Council — The body constituting the awarding authority of the City, namely the City Council of the City of Baldwin Park. Contractor — The person or persons, co- partnership or corporation, private or municipal, who have entered into contract for this work as parties or party of the second part of his or her legal representatives. Day — Working day or Calendar day as specified in the Construction Contract / Agreement and /or in the Contractor's Bid Proposal. Department of Public Works or Department — City of Baldwin Park Public Works Department. Due Notice — A written notification, given in due time, of a proposed action where such notification is required by the contract to be given a specified interval of time (usually 48 hours or two working days) prior to the commencement of the contemplated action. Notification may be from City to Contractor or from Contractor to City. Engineer — The City Engineer of the City of Baldwin Park, acting either directly or through authorized agent. Laboratory — Any laboratory of a public agency or a recognized commercial testing laboratory. Owner — City of Baldwin Park Prompt — The briefest interval of time required for a considered reply, including time required for approval by a governing body. 1 -2 ABBREVIATIONS Add the following to this subsection: SSPWC Standard Specifications for Public Works Construction, latest edition, including all amendments AGC Associated General Contractors of America APWA American Public Works Association ASA American Standards Association BMP Best Management Practices CALTRANS State of California Department of Transportation or DOT LACDPW Los Angeles County Department of Public Works LACSD County Sanitation Districts of Los Angeles County NPDES National Pollution Discharge Elimination System SCG Southern California Gas Company SCE Southern California Edison Company SWPPP Storm Water Pollution Prevention Plan WWECP Wet Weather Erosion Control Plan 2 -1 AWARD AND EXECUTION OF CONTRACT A AA f4,., f ll.... ,:.�,,,, fl. +h:,, ....t, .... ,.4:...... /-tVU U/G IVI /VYVII /' LV C//!J JG/JJCutlull. By mutual consent in writing of the parties signatory to the contract, alterations or deviations, increase or decreases, additions or omissions, in the plans and specifications may be made and the same shall in no way affect or make void the contract. 2 -4 CONTRACT BONDS Add the following to this subsection: The performance bond shall remain in effect at least until the date of acceptance by the Agency, unless the Engineer allows the date of substantial completion, or except as otherwise provided. The payment bond shall remain in effect until the Agency makes the final payment including retention that is due to the contractor. The contractor warrants and guarantees to the Agency that all work will not be defective. Therefore, the contractor shall furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater, before the contract payment bond may be released or the retention payment paid. The warranty performance and payment bond shall be in effect until at least one year after the date of acceptance of the work by the Agency. 2 -5 PLANS AND SPECIFICATIONS Add the following to this subsection: All authorized alterations affecting the requirements and information given on the approved plans shall be in writing. Changes shall not be made to any plan or drawing after the same has been approved by the Engineer, except by written direction of the Engineer. Should it appear that the work to be done, or any matter relative thereto is not sufficiently detailed or explained in these Specifications, Special Provisions, Technical Provisions, or Plans, the contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform to such explanation or interpretation as part of the original specifications. In the event of doubt or questions relative to the true meaning of the specifications, reference shall be made to the City Council, whose decision thereon shall be final. E.3 2 -5.2 PRECEDENCE OF CONTRACT DOCUMENTS The following supersedes the provisions of this subsection: In case of conflict between Contract Documents, the document highest in precedence shall control. The precedence shall be as follows: 1) Permits 2) Change Orders 3) Construction Contract /Agreement 4) Addenda 5) Bid Proposal 6) Plans 7) Technical Provisions 8) Soecial Provisions 9) Standard Plans 10) Standard Specification 1111 Reference Specifications Detail drawings shall take precedence over general drawings 2 -6 WORK TO BE DONE Add the following to this subsection: Where the manufacturer of any material or equipment provides written recommendations or instructions for its use or method or installation (including labels, tags, manuals or trade literature), such recommendations or instructions shall be compiled with except where the contract documents specifically require deviations. 2 -8 RIGHT -OF -WAY Add the following to this subsection: When the contractor arranges for additional work areas and facilities temporarily required by him, he shall provide the City with proof that the additional work areas and /or facilities have been left in a condition satisfactory to the owner(s) of said work areas and /or facilities prior to acceptance of the work. 2 -10 AUTHORITY OF BOARD AND ENGINEER Add the following to this subsection: The Engineer shall retain all written protests filed, and, upon completion of the work, shall submit all such protests to the City Council, together with a copy of the Engineer's prior written decisions for consideration by the City Council at the time of final acceptance of the work. The Contractor or its representative may appear and be heard by the City Council concerning any such protests. In connection with acceptance of the work and final payment under the Contract, the City Council shall make its determination with respect to each protest filed with the Engineer. The decision of the City Council shall be final. M1 2 -9.2 SURVEY SERVICE The following supersedes the provisions of this subsection: The Contractor shall furnish all labor, materials, equipment, and services, and be responsible for all surveying, staking, and layout necessary for the construction of the improvements. Consequently, any reference to the Engineer providing such services shall be disregarded. Lines and grades for construction shall be the responsibility of the Contractor. All work under this contract shall be built in accordance with the lines and grades shown on the plans. Staking shall be performed on all items ordinarily requiring grade and alignment at intervals normally accepted by the agencies and trade involved. Field survey for establishing lines and grades and for the control of construction shall be the responsibility of the Contractor. All such surveys, including construction staking, shall be under the supervision of a California- Licensed Land Surveyor or Civil Engineer. The Contractor shorn provide ca copy of the office a ^nd grade sheets to the Owner's Inspector. The Contractor shall be responsible for any error in the finished work, and shall notify the Engineer within 24 hours of any discrepancies or design errors discovered during staking. The contractor is responsible for locating and tying existing survey monuments and centerline points prior to construction, reestablishing such monuments or points after construction, and filing a Corner Record with the County Surveyor before the project may be considered for acceptance by the agency. The contractor shall cover the cost of the survey service, which is considered incidental work, and no additional compensation will be allowed therefor. 2 -11 INSPECTION Add the following to this subsection: The City may provide inspection for an 8 -hour day and 40 -hour week for normal working days. Inspection work requested by the contractor outside of the prescribed working hours shall be paid by the contractor at the City's overtime rate. SECTION 3 - CHANGES IN WORK Changes in work shall be governed by Provisions in Section 3, "Changes In Work ", of the Standard Specifications, except as modified herein. 3 -2.2.2 (Contract Unit Prices) Increases of More Than 25 Percent. Section 3 -2.2.2 is replaced with the following: Quantities of work are shown for bidding purposes only. The City reserves to increase the quantity of any item of work. No adjustment will be made in unit prices for any such increase regardless of the percentage of such adjustment. 3 -2.2.3 (Contract Unit Prices) Decreases of More Than 25 Percent. Section 3 -2.2.3 is replaced with the following: M Quantities of work are shown for bidding purposes only. The City reserves to decrease the quantity of any item of work. No adjustment will be made in unit prices for any such decrease regardless of the percentage of such adjustment. 3 -2.5 (Contract Unit Prices) Eliminated Items. Section 3 -2.5 is replaced with the following: Quantities of work are shown for bidding purposes only. The City reserves to eliminate any item of work. No adjustment will be made in unit prices for any such elimination. 3 -3 EXTRA WORK Add the following to this subsection: The contractor shall proceed with extra work only upon written order from the Engineer. For such extra work the contractor shall receive payment as agreed upon in writing, or shall be paid on force account. Work involving contract unit prices, the contractor shall not exceed any of the quantities in the proposal unless prior authorization from the engineer is obtained in writing. 3 -3.2.3 MARKUP Add the following to this subsection: Markup limited to Labor 20% Materials 5% Equipment Rental 5% Subcontractors 5% Bonding and Insurance 2% 3 -5 Disputed Work Add the following to this subsection: A. In accordance with Public Contract Code Section 20104, and for the purposes of Paragraphs B only, the term "Defined Claim" shall mean a separate demand by the Contractor to the Owner of a value of $375,000 or less, for any of the following: (a) a time extension, (b) payment of money or damages arising from work done by the Contractor pursuant to the Contract Documents and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (c) an amount of payment which is disputed by the Owner. B. RESOLUTION OF DEFINED CLAIMS Pursuant to Sections 20104 et seq., of the Public Contracts Code, the provisions of this Paragraph B shall apply to all "Defined Claims," as such term is defined in Paragraph A (i.e., claims that are in the amount of $375,000 or less). Filinq and Response to Defined Claim The Defined Claim shall be in writing, include the documents necessary to substantiate the Defined Claim, and be filed with the Owner on or before the date of the final payment for the work. If the Defined Claim is less than $50,000, the new Owner shall respond in writing to the Defined Claim within 45 days of its receipt; or the Owner may request in writing within 30 days of receipt of the Defined Claim any additional documentation supporting the Defined Claim or relating to defenses or claims the Owner may have against the Contractor, and in such event the Owner's response shall be submitted to the Contractor within the later of 15 days after the receipt of the further documentation, or the time taken by the Contractor in producing the additional information. If the Defined Claim is over $50,000, the Owner shall respond in writing to the Defined Claim within 60 days of its receipt, or the Owner may request in writing within 30 days of receipt of the Defined Claim any additional documentation supporting the Defined Claim or relating to defenses or claims the Owner may have against the Contractor, and in such event the Owner's response shall be submitted to the Contractor within the later of 30 days after the receipt of the further documentation, or the time taken by the Contractor in producing the additional information or requested documentation. Meet and Confer Regarding Defined Claim If the Contractor disputes the Owner's written response, or if the Owner fails to respond within the prescribed time, to the Defined Claim, the Contractor may notify the Owner in writing within 15 days, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of the demand, the Owner shall schedule a meet and confer conferei ce within 30 days. If the claim or any portion thereof remains in dispute following the meet and confer conference, the Contractor may file a claim pursuant to Government Code Section 900, et sea. For purposes of this Paragraph B, the running of the period of time within which a claim must be filed shall be tolled from the time the Contractor submits the Defined Claim until the time such Defined Claim is denied, including any period of time utilized by the meet and confer conference. Procedures for Civil Actions Filed to Resolve Defined Claims The following procedures shall apply to any civil action filed pursuant to this Paragraph B: Non - Binding Mediation Within 60 days, but no earlier than 30 days, following the filing of responsive pleadings, the court shall submit the matter to non - binding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, and shall be commenced within 30 days of the submittal and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. Judicial Arbitration If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Section 1141.10, et seq., of the Code of Civil Procedure, notwithstanding Code of Civil Procedure Section 1141.11. The civil discovery procedures of Code of Civil Procedure Section 2016, et sue., shall apply, consistent with the rules pertaining to judicial arbitration. In addition to the provisions of Code of Civil Procedure Section 1141.10, et seq., (a) arbitrators shall, upon stipulation of the parties, be experienced in construction law, and (b) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees, also pay the attorneys fees on appeal of the other party. Interest on Award of Judgment In any suit filed pursuant to Paragraph (G)3.2, the Owner shall pay interest at the legal rate on any arbitration award or judgment, which interest shall begin to accrue on the date the suit is filed in a court of law. E.7 C. RESOLUTION OF CLAIMS OTHER THAN DEFINED CLAIMS The provisions of this Paragraph C shall apply to all claims that are not "Defined Claims," as such term is defined in Paragraph A (i.e., claims that are in excess of $375,000.00). Written Claim If the Contractor is not satisfied with any action by the City Council to resolve the protest of any claim other than a Defined Claim, it shall file with the City Council, within fifteen (15) days after such determination, a written claim which shall comply with the requirements for a claim under Division 3.6 of Title 1 (commencing with Section 810) of the California Government Code. The City Council shall take action with respect to any such claim as provided in Division 3.6 of Title 1 of the Government Code. Denial of such claim by the City Council shall be a prerequisite to the institution of any legal proceeding challenging the action of the City Council. If the Contractor fails to file a claim within the time specified herein, it shall be deemed satisfied with the action of the City Council with respect to its protests, and such failure to file a claim shall be deemed to be a waiver of all claims and demands arising out of or relating to this Contract. Limitation Period Demand for Arbitration of any claim other than a Defined Claim shall be served upon the Owner within the time limits set forth in Division 3.6 of the California Government Code for commencement of legal proceedings against a local public agency. Arbitration Except as provided to the contrary herein, arbitration of any claim other than a Defined Claim may be initiated by the Contractor and shall be conducted in accordance with the provisions of California Code of Civil Procedure Sections 1280, et seq. The parties hereto agree that there shall be a single neutral Arbitrator who shall be selected in the following manner: (1) The Demand for Arbitration shall include a list of five names of persons acceptable to the Contractor to be appointed as Arbitrator. The Owner shall determine if any of the names submitted by Contractor are acceptable and, if so, such person will be designated as Arbitrator; (2) In the event that none of the names submitted by Contractor are acceptable to Owner or if for any reasons the Arbitrator selected in Step (1) is unable to serve, the Owner shall submit to Contractor a list of the five names of persons acceptable to Owner for appointment as Arbitrator to Contractor who shall in turn have 10 days in which to determine if one such person is acceptable; (3) If after Steps (1) and (2) the parties are unable to mutually agree upon a neutral Arbitrator, the matter of selection of an Arbitrator shall be submitted to the Los Angeles County Superior Court pursuant to Code of Civil Procedure Section 1281.6. SECTION 4 - CONTROL OF MATERIALS 4 -1.3 Inspection Requirements Add the following to this subsection: At the option of the Engineer, the source of supply of each of the materials shall be approved by the Engineer before delivery is started and before such material is used in the work. Representative preliminary samples of the character and quality prescribed shall be submitted by the contractor or producer of material to be used in the work, for testing or examination as desired by the Engineer. All tests of industry materials furnished by the contractor shall be made in accordance with commonly recognized industry standards or special methods and tests as prescribed in these specifications. Au. The contractor shall furnish such S@nnDkeS of nn8t8ria|a as are requested by the Engineer, without charge. No material shall b8 used until b has been approved bv the Engineer. 8annp|8s will be secured and tested whenever necessary to determine the quality of material. SECTION 5 - UTILITIES 5-1 LOCATION Add the following h7 this subsection: The contractor is responsible to determine the exact location of UU|Ui8s and its service connections during construction. The contractor shall notify the City of the exact location Ofany utility or service connection which is not shown or incorrectly shown on the plans. The contractor shall be exDected to maintain liaison with the affected uthv con`p@Oy representatives, and Sh@U notify Ul80 prior to beginning of the job and each time the particular utility is or could possibly be affected at least 24 hours in advance: COMPANY CONTACT CONTACT NUMBER LA County Public Works Scott Ezell (626) 458-3919 Verizon Joe Farmer (626) 570-7193 Valley County Water Dist. T00K8ortenson (628)-850-5990 Walnut Valley Water Company (626) 964-6551 So. Cal. Edison Co. David Sandoval (828) 3O3-O447 The Gas Company Danny Macmillan (626) 303-8447 Time Warner Cable Mike Pogue 626-855-3306 San Gabriel Water District John Sanchez 026-448-8183 LA County Sanitation Dist. Charles Reyes 5O2-0S9-7411 ext. 12O5 Valley View Water District [}aveTwitoe 626-960-2759 La Puente Valley Co. Water Dist. 028-336-1307 SECTION 6 — PROSECUTION, PROGRESS AND ACCEPTANCE OF THE WORK 6-3 SUSPENSION OF WORK Add the following to this subsection. ShOUkj SuSpeOSk3n of work be ordered by reason of the failure of the contractor to curry Out orders or to perform any provisions of the contract; or by reason of weather conditions being unsuitable for performing any item or items of work; the uOntn8ctDr, at its expense, 8h@|| do all the work necessary to provide o eofe, anmoo[h, and unobstructed passageway through construction for use by public traffic during the period of such suspension. In the event that the contractor fails to perform the work above specified, the City will perform such work and the cost thereof will be deducted from payment due or to become due to the contractor. If the Engineer orders a suspension of all of the work or portion of the work which is the current controlling operation or operations due to unsuitable weather or to such other conditions as are considered unfavorable to the suitable prosecution of the vvodh. the days on which the suspension iein effect shall not be considered working days. AE If a portion of work at the time of such suspension is not a current controlling operation or operations, but subsequently does become the current controlling operation or operations, the determination of working days will be made on the basis of the then current controlling operation or operations. If a suspension of work is ordered by the Engineer, due to the failure on the part of the contractor to carry out orders given or to perform any provision of the contract, the days on which the suspension order is in effect shall be considered working days if such days are working days as defined. 6 -7 TIME OF COMPLETION Add the following to this subsection: Where a single shift is worked, eight (8) consecutive hours between 7 a. m. and 5 p.m. shall constitute a day's work at straight time for all workers. Forty (40) hours between Monday, 7 a. 11., al lid 5 p.l I I. shall constitute a week's work at str alight t1ime. Holidays as herein referred to shall be deemed to be: ❑ New Year's Day ❑ President's Day ❑ Veterans Day ❑ Memorial Day ❑ Independence Day 6 -7.2 Workinq Day Add the following to this subsection: ❑ Labor Day ❑! Veterans Day ❑ Thanksgiving Day ❑ Christmas Eve ❑ Christmas Day Construction work is limited to normal working hours unless prior written approval is obtained from the Engineer. Normal working hours are between the hours of 8 a.m. and 5 p.m. Deviation from these hours and days will not be permitted unless prior written consent is obtained from the Engineer, except in emergencies involving immediate hazard to persons or property. The Contractor shall obtain approval for any deviation from regular working hours or days by submitting a written request to the Engineer at least 5 working days in advance, for approval by the Engineer. Expenses for such deviation shall be included in the proposal prices, and will not be considered as an addition to the contract. Working hours in traffic lanes will be restricted to between the hours of 8:30 AM and 3:30 PM, and working hours for areas not affecting traffic are between 7:30 AM and 6:00 PM Monday through Friday, excluding legal holidays and weekends. 6 -9 LIQUIDATED DAMAGES The provisions of this subsection apply except as herein modified: It is agreed by the parties that if the improvements are not completed by the time prescribed to complete the work, City and Contractor agree that Contractor will pay to City, not as a penalty, but as predetermined liquidated damages, the sum specified in the Construction contract / Agreement of Five Hundred Dollars ($500.00) per day for each and every working day's delay beyond the time prescribed to complete the work. Similarly, it is further agreed that if signal operations, road striping, and signing are not coordinated or traffic lanes are not kept open for public use, on the days, at the times, and in the manner specified in the Contract Documents and the City approved traffic control plans, City and Contractor agree that Contractor will pay to City, not as a penalty, but as predetermined liquidated damages, the sum of Five Hundred Dollars ($500.00) per hour for each and every hour that: (a) Contractor fails to keep open any traffic lane for public use as required by these Special Provisions and the City approved traffic control plans; (b) Contractor fails to temporary stripe the roadway prior to opening up the roadway for normal vehicular travel immediately following resurfacing; (c) Contractor fails to permanently re- stripe the roadway and remove any conflicting striping or delineation within seven (7) calendar days following resurfacing of that section of roadway; (d) Contractor fails to remove signs which conflict with new striping or fails to install signs required by the Contract Documents ;which are necessary for safe traffic movement; and /or (e) Contractor fails to turn on or coordinate modification to existing signal operations as required by these Special Provisions and the City approved traffic control plans. Contractor agrees to pay such liquidated damages, and in case the same are not paid, Contractor agrees that the Agency may deduct the amount thereof from any money due or that may become due the Contractor under the contract. It is further agreed that in case the work called for under the contract is not finished and completed in all parts and requirements within the time specified, the Agency shall have the right to extend the time for completion or not, as may seem best to serve the interest of the City; and if it decides to extend the time limit for the completion of the contract, it shall further have the right to charge to the Contract, his heirs, assigns or sureties; and to deduct from the final payment for the work, all or any part, as it may deem proper, of the actual cost of engineering, inspection, superintendence, and other overhead expenses which are directly chargeable to the contract, and which accrue during the period of such extension. SECTION 7 — RESPONSIBILITIES OF THE CONTRACTOR 7.1 CONTRACTOR'S EQUIPMENT AND FACILITIES Add the following to this subsection: Parking of the Contractor's vehicles at any given location on City residential streets for more than twenty -four (24) hours, shall not be permitted. 7 -2.2 LAWS Add the following to this subsection: Certified Payroll Records shall be submitted to the Engineer every two weeks beginning with the actual start day of construction, and shall be consecutively numbered until the completion of the work. Progress payments will be withheld pending receipt of any outstanding reports. Eight hours constitutes a legal day's work. The Contractor shall forfeit, as a penalty to the City, $25.00 for each worker employed in the execution of the contract by the Contractor or any An subcontractor under him for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of the Labor Code, and in particular, Sections 1810 to 1815 thereof, inclusive, except that work performed by employees of Contractors in excess of eight hours per day, and 40 hours during any one week, shall be permitted at not less than one and one -half times the basic rate of pay, as provided in said Section 1815. The Contractor will assure that a qualified supervisor is present at all times when work is being performed. 7.3 LIABILITY INSURANCE The provisions of this subsection apply except as herein modified. The Contractor shall, at its own expense, take out and maintain during the life of the contract such public liability and property damage insurance protecting the contractor and any sub- contractor performing work covered by the contract from claims for damages for personal injury, including accidental -death, as well as from claims for property da mages, which may arise from his operations under the contract, and shall protect him and the City from claims for such damages, naming the City as an additional insured under the policy, whether such operations be by himself or by any sub - contractor or by anyone directly or indirectly employed by either of them and the amount of such insurance shall be as follows: Public Liability Insurance in an amount not less than five hundred thousand dollars ($500,000.00) for injuries, death, to any one person, and subject to the same limit for each person in an amount not less than one million dollars ($1,000,000.00) on account of one accident. Property Damage Insurance in an amount of two hundred and fifty thousand dollars ($250,000.00) resulting from any one accident that may arise from the operations of the Contractor in performing the work provided herein. If and whenever the Contractor or any sub - contractor, in carrying on the contract operations, shall use and operate automobiles, trucks or other vehicles on public streets and highways, each shall carry, at his own expense, Automobile Public Liability and Property Damage Insurance, with limits of not less than two hundred and fifty thousand dollars ($250,000.00) for any one person and five hundred thousand dollars ($500,000.00) for any one accident, and one hundred thousand dollars ($100,000.00) property damage. Equivalent Combined Policy A combined single limit policy with aggregate limits in the amount of one million dollars ($1,000,000.00) will be considered equivalent to the required minimum limits specified above. The term "public streets and highways" shall be deemed to include without limiting the generality thereof, all roads, roadways and thoroughfares used for access to the site of the work.. The Contractor shall furnish the City with satisfactory proof of insurance required. Such proof shall be furnished with the executed Contract Documents, naming the City as an additional insured. 7 -4 WORKER'S COMPENSATION INSURANCE Add the following to this subsection: AN The Contractor shall furnish the Agency with satisfactory proof of insurance required. The insurance shall be taken out with a responsible insurance carrier authorized under the laws of the State of California and satisfactory to the City. In case any work is sublet, the contract shall require the subcontractor similarly provide Worker's Compensation Insurance for the subcontractor's employees. The Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection of his employees not otherwise protected. 7 -5 PERMITS Add the following to this subsection: The Contractor shall, at his own expense, obtain a business license from the City of Baldwin Park. The Contractor shall comply will all Federal, State or local laws, ordinances or rules and regulations relating to the performance of the work. 7 -8.1 CLEANUP AND DUST CONTROL Add the following to this subsection: The Contractor shall provide and operate a self - loading motor sweeper with spray nozzles every day, beginning 1/2 hour prior to the end of construction activities, for the purpose of keeping the entire project site clean as acceptable to the City Engineer. The contractor shall furnish and install all temporary piping, pump(s), valves and fittings necessary to distribute the water where required for the control of dust as considered necessary for the safety and convenience of the traveling public, for the reduction of dust nuisance to adjacent property and for other purposes as directed by the Engineer. The use of pressure pumps and spray bars on all sprinkling equipment used for the application of dust palliative will be required. The use of gravity flow spray bars and splash plates will not be permitted. 7 -8.2 AIR POLLUTION CONTROL Add the following to this subsection: All organic solvents used must comply with the rules, regulations and orders of the Southern California Air Pollution Control District relating to organic solvents. 7 -8.6 WATER POLLUTION CONTROL Add the following to this subsection: Permit & Plan Prior to beginning any work, if applicable, the Contractor shall prepare and submit a Storm Water Pollution Prevention Plan (SWPPP), and a Wet Weather Erosion Control Plan (WWECP) if the soil will be disturbed during the rainy season (November 1 to April 15). The SWPPP must be prepared before construction activities begin and must be implemented year -round throughout construction. A WWECP must be prepared prior to each rainy season, and must be implemented throughout that rainy season. The SWPPP and the WWECP shall be developed and implemented in accordance with the County Wide Storm Water Management Plan, National Pollutant Discharge Elimination System E (NPDES) Permit No. CAS004001 and any other requirements established by the City. Best Management Practices (BMP) referenced are from the California Storm Water Best Management Practice Handbooks (Construction, Municipal and Industrial). The Handbooks may be obtained thru internet download from www.cabmphandbooks.com additional BMP information may also be downloaded from http- / /dpw.lacounty.gov /epd /cleanla /Stormwater.aspx. Appendix B provides forms that the Contractor shall complete and certify. The Contractor shall assess site conditions, identify construction activities with the potential to cause storm water pollution, and then identify the BMP that will best suit the construction activities. The SWPPP and the WWECP shall include a site map of the project providing the following information, if applicable, but not limited to: (a) The boundary of the construction site(s). (b) The area of the construction site(s) in acres. ,16 ! ccation of existing storm drain facilities. (d) Types and locations of storm water structures, controls, and /or BMP, which will be built/utilized to control storm water pollution during construction. (e) Cvnistri ictioi and erosion control material storage areas. (f) Temporary stockpile and construction waste storage areas. (g) Construction vehicle storage and service areas. (h) Watershed boundary of off -site areas that drain into the construction site. (i) The boundary of the drainage area where storm water leaves the construction site. (j) Areas of soil disturbance and locations of potential soil erosion areas requiring BMP during construction. (k) Drainage patterns and slopes anticipated after major grading activities. The above information should be updated as needed to meet evolving construction conditions. The Contractor shall coordinate storm water pollution prevention work with all other work done on the contract and is responsible for ensuring that all project contractors and subcontractors implement all applicable BMP. If the measures being taken by the Contractor are inadequate to prevent storm water pollution effectively, the Engineer may direct the Contractor to revise the operations and the SWPPP and /or the WWECP measures. The directions will be in writing and will specify the items of work for which the Contractor's storm water pollution prevention measures are inadequate. No further work shall be performed on the items until the water pollution prevention measures are adequate and, if also required, a revised SWPPP and /or WWECP has been accepted. The Engineer will notify the Contractor of the acceptance or rejection of any submitted or revised SWPPP and /or WWECP in not more than 5 working days. The City will not be liable to the Contractor for failure to accept all or any portion of an originally submitted or revised SWPPP and /or WWECP, nor for any delays to the work due to the Contractor's failure to submit an acceptable SWPPP and /or WWECP. The Contractor may request the Engineer to waive the requirement for submission of a SWPPP and /or WWECP when the nature of the Contractor's operation is such that pollution and /or erosion is not likely to occur. Waiver of this requirement will not relieve the Contractor from responsibility for compliance with the other provisions of this section. Waiver of the requirement for a SWPPP and /or WWECP will not preclude requiring submittal of a SWPPP and /or WWECP at a later time if the Engineer deems it necessary because of the effect of the Contractor' operations. E.14 Maintenance To ensure the proper implementation and functioning of water pollution prevention measures, the Contractor shall regularly inspect and maintain the construction site for the water pollution prevention measures identified in the SWPPP and the WWECP. The Contractor shall inspect the construction site as follows: (a) Prior to a forecast storm. (b) After a precipitation event which causes site runoff. (c) At 24 hour intervals during extended precipitation events. (d) Routinely, a minimum of once every two weeks outside of the defined rainy season. (e) Routinely, a minimum of once every week during the defined rainy season. The Contractor shall use Storm Water Pollution Control Implementation Report provided in Appendix B or alternative inspection checklist approved by the Engineer. One copy of each site inspection record shall be submitted to the Engineer within 24 hours of completing the inspection. ReNvr iii i,„_{. Requires i Lei �tS If the Contractor identifies discharges into surface waters or drainage systems in a manner causing, or potentially causing, a condition of pollution, or if the project receives a written notice or order from a regulatory agency, the Contractor shall immediately inform the Engineer. The Contractor shall submit a written report to the Engineer within 7 days of the discharge event, notice or order. The report shall include the following information: (a) The date, time, location, nature of the operation, and type of discharge, including the cause or nature of the notice or order. (b) The water pollution control practices deployed before the discharge event, or prior to receiving the notice or order. (c) The date of deployment and type of water pollution control practices deployed after the discharge event, or after receiving the notice or order, including additional measures installed or planned to reduce or prevent reoccurrence. (d) An implementation and maintenance schedule for affected water pollution control practices. Compensation for conforming to these provisions shall be considered as included in the prices paid for the various items of work and no additional compensation will be allowed therefore. 7 -10.1 TRAFFIC AND ACCESS Add the following to this subsection. It shall be the Contractor's responsibility to furnish a detailed traffic control plan identifying the maintenance of traffic during construction to the Engineer for approval. All traffic control plans shall be submitted to the Engineer a minimum of 5 working days in advance of its planned implementation for review and approval. Signs, lights, flags, and other warning and safety devices and their use shall conform to the requirements set forth in the current State of California Manual of Traffic Control for Construction and Maintenance Work Zones. Construction area signs shall removed when no longer required. In the event that the Contractor fails to adequately provide for the public safety during the course of construction under this contract, and the City is required to provide for said public safety, the Contractor shall pay the City the cost of each service call, which will include all direct E.15 labor and material costs including fringe benefits, overhead, and applicable rental rates for the various pieces of equipment. Any and all costs incurred by the City as a result of the failure of the Contractor to provide for the public safety will be deducted from the amount due to the Contractor for the work done under this contract. The Contractor may be required to cover certain signs during the progress of the work. Signs that are no longer required or that convey inaccurate information to the public shall be immediately covered. Covers for construction area signs shall be of sufficient size and density to completely block out the complete face of the signs. The retro - reflective face of the covered signs shall not be visible either during the day or at night. Covers shall be fastened securely so that the signs remain covered during inclement weather. Covers shall be replaced when they no longer cover the signs properly. If a closure is not reopened to public traffic by the specified time, Liquated Damages may apply as specified above in Section 6 -9. 7=10.2 STOP.AQE OF EQUIPMENT AND MATERIALS IN PUBLIC STREETS Add the following to this subsection: Storage of equipment and materials in the public right of way during non - working hours will not be allowed, and may only be placed in the public right of way for purposes of use that day. Overnight stockpiling of construction debris or excavated materials is not allowed. Contractor must obtain written approval from the Engineer prior to storage of construction materials and equipment on the street where improvements are planned, but at minimum, adequate flashing barricades shall be provided. No area is available within the contract limits for the exclusive use of the Contractor. However, temporary storage of equipment and materials on City of Baldwin Park property may be arranged with the Engineer, subject to the prior demands of the City of Baldwin Park. Use of the Contractor's work areas and other City of Baldwin Park -owned property shall be at the Contractor's own risk, and the City of Baldwin Park shall not be held liable for damage to or loss of materials or equipment located within such areas. The Contractor shall remove equipment, materials, and rubbish from the work areas and other City of Baldwin Park -owned property that the Contractor occupies at the conclusion of each working day. 8 -2 FIELD OFFICE FACILITIES Add the following to this subsection: City's personnel shall have the right to enter upon any Field Offices provided for Agency use or upon the project site at all times. SECTION 9 — MEASUREMENT AND PAYMENT 9 -3.2 PARTIAL AND FINAL PAYMENT Add the following to this subsection: LZAW- Prior to judicial determination of any claim or claims or in accord therewith, the City may apply an amount withheld to the payment and satisfaction of sub - contractors for labor and services rendered and materials furnished. In so doing, the City shall be deemed the agent of the Contractor and any payment so made by the City shall be considered as a payment made in good faith; provided that such payment shall not be made except by court order if the Contractor furnished a bond satisfactory to the City to indemnify the City against any lien or claim. If any lien or claim should remain unsatisfied after final payment to the Contractor, the Contractor, upon demand, shall refund to the City any money that the latter may be compelled to pay to discharge such lien or claim, including all costs and reasonable attorney's fees. Before the City will make the final payment to the Contractor, the Contractor shall furnish the City with lien releases from all sub - contractors and suppliers of material, together with a certified statement that the releases represent all the materials furnished and all the sub- contractors engaged for the work. a_ A nenQlo 17nTinh� J J.`t IVIVLJ LILf"\ IVI Add the following to this subsection: Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, supplies and incidentals to the project site. Mobilization shall additionally include the establishment of any temporary facilities and the installation of project signs. The Contractor will provide the project signs and install them. A minimum of one week before the start of construction, the Contractor shall video - record all areas where construction is to take place. The videos are to be supplied to the Engineer before constructions begins. These videos will serve as a record of the existing conditions for disputes that may arise from restoration and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. The videos shall be DVD format. All videos shall be indexed and catalogued in such a manner that each photographed area is readily identifiable and shall also indicate the date and time (hours, minutes and seconds) on which the video was made. The Contractor shall also video - record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of videos, the areas shall be restored as approved by the Engineer at the Contractor's expense. All videos shall become the property of the City. Prior to commencing any work, the Contractor shall submit the proposed work schedule to the City for approval. This schedule shall be updated weekly or as directed by the Engineer. The Contractor shall distribute to each property adjacent to the street within the project limits a written notice minimum of 72 hours prior to commencing any construction. Written Notices shall be "door hanger" type in English and Spanish, and shall be placed on a very visible location on the property such as the front door, front gate or on the mailbox. Failure to comply will result in suspension of work until notifications are placed and no time extension will be allowed. The Contractor shall submit a sample letter for prior approval of the City prior to distribution. E.17 TECHNICAL PROVISIONS TDA STREET IMPROVEMENT PROJECT IN THE CITY OF BALDWIN PARK Payment for all work specified under TECHNICAL PROVISIONS shall be paid at the respective contract lump sum price or unit price as indicated and shall include all costs for installation, labor, materials, equipment, taxes, transportation costs and incidentals to accomplish the work as indicated in these Contract Documents and no additional compensation will be allowed. TECHNICAL SPcC1F-ICATiO VS E.18 A. GENERAL NATURE OF WORK The work to be performed under this contract is described in the Notice Inviting Sealed Bids. B. PRE - CONSTRUCTION MEETING AND MISCELLANEOUS REQUIREMENTS Prior to commencing work, there will be a preconstruction meeting to be attended by the Engineer, Contractor, Design Engineer, Inspector, and Street Superintendent at which time the Contractor shall be informed of specific instructions necessary to meet construction quality standards and other documentation which may be required. The Contractor shall submit a detailed construction schedule, traffic control plan, and components, parts, and materials specifications proposed for use on the project during this meeting. The Contractor shall secure approval of the traffic control plan prior to beginning any work. The Contractor shall and hereby does guarantee all work for a period of one (1) year after the date of acceptance of the work by the City and shall repair and replace any and all such work, together with any other work which may be displaced in so doing, that may prove defective in workmanship and /or material within the one (1) year period from date of acceptance, ordinary and normal wear and tear excepted. C. PLANS AND TECHNICAL SPECIFICATIONS The plans to be utilized in conjunction with these specifications are the attached approved City of Baldwin Park Plans. For convenience and cross - reference ease, the section and subsection numbering system used in these Technical Provisions corresponds to that used in the Standard Specifications. Subsection 300 -1.3 Removal and Disposal of Materials The provisions of Subsection 300 -1.3, Removal and Disposal of Materials, shall apply except as modified and supplemented below: Excavated material shall be disposed of in a manner that adheres to all applicable federal, state, and local laws and shall be the sole responsibility of the Contractor. Material to be removed from the site shall become the property of the Contractor and shall be disposed of by adhering to the City's Construction and Demolition Debris Ordinance which specifies that disposal of solid waste shall be done only through the City's Franchise Hauler (Waste Management), except that recycling operations may be done by a subcontractor who in some way compensates Contractor for recyclable materials. If the latter option is chosen, the City must receive a full manifest detailing the volume (weight) of the material sold, and the location it was taken to. Subsection 300- 1.3.2(c) Concrete Curb, Walk, Gutters, Cross Gutters, Driveway, and Alley Intersections The provisions of Subsection 300- 1.3.2(a), Concrete Curb, Walk, Gutters, Cross Gutters, Driveway, and Alley Intersections, shall apply except as modified and supplemented below: Where the proposed improvements are to join existing concrete sidewalk, the concrete to be removed shall be saw -cut a minimum depth of two inches along the excavated edge. This edge E.19 shall be preserved during intermediate operations so as to present a straight, firm, and unyielding edge against which concrete sidewalk may be subsequently joined. Should the Contractor fail to maintain said edge, the Contractor shall make corrections thereto by additional saw cutting, removing, and replacing as directed by the Engineer at Contractor's expense. Clearing & grubbing, placement/ compaction of subbase, grading and compacting sub -grade is considered incidental work and is a required element. There are no plans for this project, although the sidewalks to be repaired are within the area bounded on the location map. The contractor and the City Engineer will mark sidewalk. D. TIME OF COMPLETION The Contract Time of Completion is specified in the Bid Schedule and the Construction Contract (Section D). 111111 7�1I R krlOUILe . M The unit prices to be paid for the items listed in the Contractor's Proposal as defined herein shall be considered full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details shown on the Plans, as specified herein, and as directed by the Engineer. All incidental work which is neither shown on the Plans nor otherwise specified, and which is necessary to complete the construction of improvements as shown on the Plans and as specified herein, shall be furnished and installed as though such work were shown on the Plans or specified herein, and no additional compensation will be allowed therefore. The scope of work includes, but is not limited to, each bid item listed in the Contractor's Proposal and as described in the following corresponding items: Bid Item No. 1: Mobilization Bonds Insurance and Demobilization: The work under this item consists of mobilizing the Contractor's workforce, labor, equipment, and materials; providing bonds and insurance; obtaining necessary permits; demobilizing; and performing final cleanup. All work shall be performed to the satisfaction of the Engineer. Payment at the price per lump sum shall be considered as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. Bid Item No. 2: Construction Safety Plan, Traffic Control, and Daily Cleanup: The work under this item consists of developing, submitting for approval, and applying a construction safety plan which includes pedestrian safety control per MUTCD and, construction notification to businesses and residents, work area fencing and dust control, and work area daily cleanup as specified in the Special Provisions. Payment at the price per lump sum shall be considered as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. Bid Item No. 3: Remove and Replace PCC Sidewalk: The work under this item consists of saw cutting, excavating, clearing and grubbing upto 12 inches below existing sub grade adjacent to concrete sidewalk panels and removing concrete E.20 sidewalk; excavating, grading and compacting sub - grade; placing, grading and compacting a minimum 6 -inch thick coarse aggregate for Portland cement concrete No. 2 base and constructing 4 inch thick Portland cement concrete (520 -C -2500) sidewalk as shown in Appendix I in accordance with the provisions of Subsection 303 -5 Concrete Curb, Walks, Gutters, Cross Gutters, Alley Intersections, Access Ramps, and Driveways, of the Standard Specifications and as modified and supplemented in subsection 300 -1.3.2 (c) of these Technical Provisions. Payment at the price per square foot shall be considered as full compensation for doing all work as specified above and no additional or separate compensation will be allowed therefor. E.21 APPENDIX 1- LOCATION MAP, CONCRETE QUANTITIES 1.0 3 CURB AA EXP JT . IL x x w U BCR TREE WELL WPJ WPJ UT ILITY POLE EXP JT WPJ n n � m DRIVEWAY ABBREVIATIONS WPJ WEAKENED PLANE JOINT BCR BEGINNING OF CURB RETURN EXP JT EXPANSION JOINT ECR END OF CURB RETURN NOTES: 1. WEAKENED PLANE JOINTS SHALL BE USED FOR ALL JOINTS, EXCEPT THAT EXPANSION JOINTS SHALL BE PLACED AT THE BCR AND ECR IN CURB, GUTTER AND SIDEWALK, AND AROUND UTILITY POLES LOCATED IN SIDEWALK AREAS. 2. WEAKENED PLANE JOINTS SHALL BE CONSTRUCTED AT REGULAR INTERVALS NOT EXCEEDING 10' (3000 mm) IN WALKS AND 20' (6000 mm) IN GUTTERS. JOINTS IN CURB AND WALK SHALL BE ALIGNED. 3. CURB AND GUTTER SHALL BE CONSTRUCTED SEPARATELY FROM SIDEWALK. EXP JT EXP JT I ECR � PROPERTY LINE WP j T �yo m v 3 w x 0 CURB RAMP w o m Q� x w STANDARD PLANS FOR PUBLIC WORKS CONSTRUCTION PROMULGATED BY THE STANDARD PL? PUBLIC WORKS STANDARDS INC. SIDEWALK GREENBOpK COMMITTEE JOINTS REV. 1996, 2009 4 Z V 0 r C� a ss i� qy. ux � � C? A 0 6. ix+ Y Q _ Sul T Y f V C W t °r m rk >rrri ©4v Gk a t 9r rt 2 G -- m r QD C.: i s € -" i � Bajdt.,fin Park - c " ,'rr• 111:120 To seek Council authorization to hire Vasquez & Company LLP, CPA's to review financial analysis and projections pertaining to City's revenues, expenditures and costs of certain operations such as Police Department. BACKGROUND AND DISCUSSION: Even though the City of Baldwin Park receives significantly less revenues compared to most of its neighbors and many other cities, it has provided competitive services and programs. Lack of sufficient revenues have always caused fiscal challenges for the City. In 2006 the City's financial condition was very precarious and the City implemented a restructuring plan, increased revenues, reduced costs and significantly reduced staffing through attrition. As a result the City's financial condition improved significantly resulting in surpluses in some years and much improved reserve balances, that allowed the City to survive even during the worst recessions in recent history. Over the past two years, loss or revenues such as from vehicle impounds, lower taxes, and increased costs of employee retirement, health benefits and dissolution of Redevelopment Agency have forced the City to use reserves, reduce certain programs and also eliminate non -sworn positions. Additionally the City is not paying for some long -range obligations such as retiree medical. Continued non - funding of this obligation will have catastrophic impacts on retirees and the City's long term fiscal stability. Therefore the City must start paying towards this obligation. While City's restructuring efforts improved the City's fiscal condition and allowed it to maintain critical services such as public safety, they came at a cost. Firstly the City has used most of its options to implement further cost reductions. Secondly the City's staffing has been reduced to skeleton levels, and many programs such as graffiti abatement, landscape maintenance, administration including the City Clerk's function, May 1, 2013 Vasquez & Company Engagement staff report Page 2 of 3 are currently not able to meet staff's, Council's or community expectations. Additionally the City also needs money to invest in infrastructure and economic development to attract businesses and grow its tax base and revenues. Investment in economic Development is critical to ensure a prosperous long -term financial future for the City and its residents and to maintain the City's ability to provide quality services that the residents expect and deserve. To deal with these long term fiscal challenges staff presented to Council certain options, which included a tax, exploring contracting out of the Police Department to the LA County Sheriff's Department, lay -offs, program cuts and reduction in employee benefits. The Council did not support the tax but approved lay -offs, reduction in some programs and a majority of the Council directed staff to seek a proposal from the Sheriff's Department. The Cy received a Phase 1 study and initiated the Phase 11, the City is currently in negotiations and it is anticipated that the completion of Phase II will take several additional months. In the meantime the City's financial condition has not changed. It is anticipated that the City's financial condition will be further adversely impacted by the Uniform Health Care Act, proposed increase in CalPERS rates and payments to meet City's obligation for retiree medical liabilities. CalPERS Board recently approved a recommendation to increase rates by up to 50% over a five -year period starting in 2015/2016, additional rate increases as a result of increased longevity and lower discount rate are also a possibility in the future. These increases would be very detrimental to the City's long- term financial interests. The City would need several million dollars each year in the future to meet CalPERS and retiree medical obligations. The City is built out and would need to make investments to attract businesses to keep up with the service demands and rising costs. In addition the City would also need to address the issue of hiring, attracting and retaining good staff. As the economy is improving other agencies are hiring and offering better compensation. City is having a hard time competing for talent. Additionally staffing in certain areas also needs to be increased to meet expectations. Staff strongly believes that status quo is not an option and the City must identify new revenues and /or cost savings to avoid jeopardizing City's long -term fiscal interest, programs, services and the future interests of the employees and retirees. Staff will soon be preparing the 2013/2014 budget. It appears that during the budget process numerous important policy decisions would need to be made. These decisions would have long term impacts on the City's financial condition, service levels, programs, employee benefits and other related matters. In order for the Council to make well informed decisions it is important that the Council is comfortable will the financial analysis and the numbers presented to them. Last year, the City had a very qualified and competent Finance Director who prepared budget, financial analysis and projections for Council consideration. Currently the City May 1, 2013 Vasquez & Company Engagement staff report Page 3 of 3 does not have a Finance Director, and preparation of financial analysis and trends is a complex undertaking. Staff is therefore proposing engaging Vasquez & company LLP Certified Public Accountants to review; budgetary information, revenue and expenditure projections and costs of operations and programs such as the Police Department. Staff believes that engagement of Vasquez & Company will help staff present good information, numbers and analysis to enable the Council to make well informed decisions. Vasquez and Company is a reputable firm specializing in municipal Finance. The firm has been the City's auditors for many years. The principal in charge of this proposed engagement would be Margaret McBride, who has significant experience in government audits, engagements and advisory services. FISCAL IMPACT Based on preliminary assessment of the scope of work Vasquez & Company estimates WHI be in the `20,000 -135,000 range. The cost will be the Cost of this engagement ,, LJIU I Ul Pa. VV �J 1P III L U higher if the scope of work is expanded per Council direction. Since we currently do not have a Finance Director the cost of this engagement will be paid from the unused salary and benefits for the Finance Director position. RECOMMENDATION It is recommended the City Council authorize engaging Vasquez & Company LLP to review the financial analysis and projections as outlined in the attached engagement letter and authorize the Chief Executive Officer to sign the engagement letter. Attachments Engagement Letter and resume of Margaret McBride ► VASQU EZ & COMPANY LLP CERTIFIED PUBLIC ACCOUNTANTS AND BUSINESS CONSULTANTS 801 South Grand Avenue, Suite 400 . Los Angeles, CA 90017 -4646 . Ph. (213) 873 -1700 . Fax (213) 873 -1777 . www.vasquezcpa.com April 25, 2013 Mr. Vijay Singhal Chief Executive Officer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Dear Mr. Singhal: Vasquez & Company ii I P (Vasquez) appreciates the opportunity to provide services to the City of Baldwin Park (City). This engagement letter is intended to describe the nature and scope of the services that Vasquez and Company LLP will provide to the City. Our professionals are only authorized to perform work within the scope of the assignment. Scope of Service Vasquez and Company LLP will provide professional accounting services to the City. These services may include: • Researching certain accounts, as determined by the Chief Executive Officer, and performing analyses and reviewing historical account activity. • Identifying financial trends and key statistics impacting account fluctuations. • Obtaining, documenting and presenting to the City certain assumptions for use in calculating budgetary information. • Identifying and presenting to the City certain scenarios for evaluation based on the agreed -upon assumptions. • Calculating future revenues and expenditures for the five year period from fiscal year 2014 through 2018 based solely on the assumptions as accepted by the City. • Developing presentation materials to clearly present the City's revenues and expenditures for the five year period from fiscal year 2014 through 2018, under each of the agreed -upon scenarios. • Meeting with the City Council or committees to present and explain the assumptions and the results of the calculations under the agreed -upon scenarios. • Review the City's calculation of the costs associated with continuing to use its own police department compared to the costs of outsourcing to the County Sheriff's Office. We will not perform management functions or make management decisions for you. Vasquez, in its sole professional judgment, reserves the right to refuse to take any action that could be construed as making management decisions or performing management functions. However, we may provide advice, research materials and recommendations to assist your management in performing its functions and making decisions. You may request that we perform additional services not contemplated by this engagement letter. If this occurs, we will communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional services may necessitate that we amend this letter or issue a separate engagement letter to reflect the obligations of both parties. In the absence of any other written communications from us documenting additional services, our services will be limited to and governed by the terms of this engagement letter. Registered with Public Company Accounting Oversight Board Member of Private Companies Practice Section & Center for Public Company Audit Firms J N Mr. Vijay Singhal City Administrator April 25, 2013 Page 2 Management Responsibilities The City will provide oversight over the performance of the services described above. The City shall not permit or require our professionals to make any management decisions on your behalf. All management and business decisions shall be the responsibility of the City management. City management will be requested to provide access to information relevant to the City's financial operations, and to provide staff to extract information as considered necessary for the achievement of the project's objectives. The Chief Executive Officer will function as the primary City representative to oversee our services. The City authorizes Vasquez to accept instructions from your representative for this engagement. In summary, as a condition to our performing the services described above, you agree to: • Make all management decisions and perform all management functions, O Designate an individual ��i ^ r�nee�ec..�c� �� �ii.�. i.in Liii Lv.l.�.,i.- ..ti... .....Jl...- .....G 1../I.JII` hate all individual VVho possesses suitable JN11, fV oVVledge, andlo experience, preferably within senior management, to oversee the services • Evaluate the adequacy and results of the services performed • F1l:GCpt ICJpOIIJIUIIILy IUI LiiC le$uIW UI UIC selVll:es. Engagement Staffing Margaret McBride will provide oversight to ensure the professional services are in accordance with the terms of this agreement. Leticia Segura will serve as project manager responsible for planning, supervising and reviewing the services provided. Vasquez will assign a senior accountant with experience in municipal finance and accounting to compile information and perform required calculations. The Vasquez personnel will report directly to the Chief Executive Officer with regard to the performance of the services described in this engagement letter. E -mail Communication In connection with this engagement, we may communicate with you or others via e -mail transmission. As e -mails may be intercepted and read, disclosed, or otherwise used or communicated by an unintended third party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we cannot guarantee or warrant that e -mails from us will be properly delivered and read only by the addressee. Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or unintentional disclosure or communication of e -mail transmissions, or for the unauthorized use or failed delivery of e -mails transmitted by us in connection with the performance of this engagement. In that regard, you agree that we shall have no liability for any loss or damage to any person or entity resulting from the use of e -mail transmissions, including any consequential, incidental, direct, indirect, or special damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or proprietary information. Dispute Resolution Procedure If any dispute, controversy, or claim arises out of, relates to, or results from the performance or breach of this Agreement, excluding claims for non - monetary or equitable relief (collectively, the "Dispute "), either party may, upon written notice to the other party, request non- binding mediation. A recipient party of such notice may waive its option to resolve such Dispute by non - binding mediation by providing written notice to the party requesting mediation and then such parties hereto shall resolve such Dispute by binding arbitration as described below. Such mediation shall be assisted by a neutral mediator acceptable to both parties and shall require the commercially reasonable efforts of the parties to discuss with each other in good faith their respective positions and different interests to finally resolve such Dispute. If the parties are unable to agree on a mediator within twenty (20) days from delivery of the written notice, either party may invoke the mediation service of the American Arbitration Association (the "AAA "). Each party may disclose any facts to the other party or to the mediator that it, in good faith, considers reasonably necessary to resolve the Dispute. However, all such disclosures shall be deemed in ( H Mr. Vijay Singhal ,4X City Administrator April 25, 2013 Page 3 furtherance of settlement efforts and shall not be admissible in any subsequent proceeding against the disclosing party. Except as agreed to in writing by both parties, the mediator shall keep confidential all information disclosed during mediation. The mediator shall not act as a witness for either party in any subsequent proceeding between the parties. Unless waived, such mediation shall conclude after the parties have engaged in good faith settlement negotiations, but nonetheless are unable to resolve the Dispute through the mediation process. The attorneys' fees and costs incurred by each party in such mediation shall be borne solely by such party, except that the fees and expenses of the mediator, if any, shall be borne equally by the parties. Any Dispute not resolved first by mediation between the parties (or if the mediation process is waived as provided herein) shall be decided by binding arbitration. The arbitration proceeding shall take place in the city in which the Vasquez & Company LLP office providing the relevant services exists, unless the parties agree in writing to a different locale. The arbitration shall be governed by the provisions of the laws of the state In which the arbitration iS to takim n1ar.R (extent if tharP is nn artinlirable state la ni pr; idlnn for such a r, pli ca arbitration, then the Federal Arbitration Act shall apply) and the substantive law of such state shall be applied without reference to conflicts of law rules. In any arbitration instituted hereunder, the proceedings shall nroceed in arrnrdanre with the then niirrant Arhitrntinn Pilling fnr Prnfacginnal Accnantinn and Related Disputes of the AAA, except that the Arbitration Panel (as defined below) shall permit discovery that is consistent with the scope of discovery typically permitted by the Federal Rules of Civil Procedure and /or is otherwise customary in light of the complexity of the Dispute and the amount in controversy. Any Dispute regarding discovery, or the relevance or scope thereof, shall be determined by the Arbitration Panel (as defined below). The arbitration shall be conducted before a panel of three persons, one selected by each party, and the third selected by the two party- selected arbitrators, (the "Arbitration Panel "). The Arbitration Panel shall have no authority to award non - monetary or equitable relief, but nothing herein shall be construed as a prohibition against a party from pursuing non - monetary or equitable relief in a state or federal court. The parties also waive the right to punitive damages and the arbitrators shall have no authority to award such damages or any other damages that are not strictly compensatory in nature. In rendering their award, the Arbitration Panel shall issue in writing findings of fact and conclusions of law. The Arbitration Panel shall not have authority to grant an award that is not supported by substantial evidence or that is based on an error of law, and such absence of substantial evidence or such error of law may be reviewed on appeal to vacate an award based on the standard of review otherwise applicable in the Federal Appellate Court responsible for the jurisdiction in which the arbitration is venued, and without regard to any heightened standard of review otherwise applicable to an arbitration decision rendered by the AAA. The confidentiality provisions applicable to mediation shall also apply to arbitration. The award issued by the Arbitration Panel may be confirmed in a judgment by any federal or state court of competent jurisdiction. No payment of any award or posting of any bond of any kind whatsoever is required to be made or posted until such Dispute is finally determined. In no event shall a demand for arbitration be made after the date on which the initiation of the legal or equitable proceeding on the same Dispute would be barred by the applicable statute of limitations or repose. For the purposes of applying the statute of limitations or repose, receipt of a written demand for arbitration by the AAA shall be deemed the initiation of the legal or equitable proceeding based on such Dispute. Engagement Administration, Fees, and Other We may from time to time, and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to LTO� 0 Mr. Vijay Singhal City Administrator April 25, 2013 Page 4 others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers, Our fee for the services outlined in this engagement letter will be billed as hours are incurred at our standard hourly rates by personnel category as listed below. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your engagement. Our fees are anticipated to range from $20,000 to $35,000 depending on the extent of professional hours required. Our invoices will be issued on a bi- weekly basis and are payable upon presentation. Personnel Category Hourlv Rate Partner /Principal $275 Manager $150 Senior Accountant $110 Conclusion We appreciate the opportunity to assist the City. Please contact me at (213) 873 -1701 or via e-mail at g_vasquez @vasquezcpa.com should you require additional information or wish to discuss this letter or the project. We look forward to serving the City. VASQUEZ & COMPANY LLP 1pq Gilbert R. Vasquez Managing Partner I1*2'001'19 This letter correctly sets for the understanding of the City of Baldwin Park. Officer Signature: Title: Date: Engagement Principal Margaret McBride; Vasquez Government Practice Leader and former KPMG partner on numerous municipal audit engagements and partner - in- charge of government advisory services for the Western Region with over thirty (30) years of public accounting experience focused primarily on the government sector will be responsible for planning and directing our services to the City. She will develop our engagement strategy, provide on -site direction to our team, work closely with the City and will be available throughout the year to ensure proactive issue identification and service delivery. Ms. McBride is a Certified Public Accountant and former partner with the international accounting firm of KPMG. Ms. McBride has focused on providing organizational analysis, business process re- engineering, cost accounting, performance auditing and financial accounting and auditing services throughout her 30 -year career. She has worked principally in the governmental (federal, state, municipal, special district including water districts and primary and secondary education districts, public colleges and universities) and not - for - profit industries (foundations, private schools and universities, health and welfare and arts organizations). Representative projects in which she has participated include: Financial and Compliance Audits — Conducted numerous management, financial and compliance audits of various local governmental, higher education and not - for - profit entities. Representations of governmental clients are listed on the following page. Information Technology — Review of practices and processes relevant to the implementation of a new financial management system. The engagement included consideration of modifications, both to the system software and to manual processes, impacts on efficiency and internal controls, and next steps to promote and enhance efficiencies and effectiveness. Cost Accounting — Review of costing methodologies and assisted in the implementation of internal service funds for use in centralizing certain County -wide support operations, capturing the related costs and charging user departments for services. The engagement included consideration of customer needs, practical methods for accumulating of cost and charge data, calculation of appropriate user charge rates, and development of performance measurement and quality control mechanisms. Organizational Analysis — Review of the organizational structure, systems, staffing and strategic focus for this community development department. Results included a proposed re- assignment of responsibilities to more effectively accomplish the department's mission, an alternative organization chart, recommendations for improved efficiency and effectiveness, and assistance in developing a strategic planning process. Performance Measures and User Fee Study — Study which encompassed the development of performance measures, an updated schedule of fees and user charges, activity based costing, and benchmarking of selected performance data. The results of this study were used to support revised fees and user charges and the adoption of a performance -based budget. Construction Management Study - Performance an operational review of the construction contract management processes and the policies, systems and procedures related to developer- requested or developer- financed construction. Project recommendations addressed opportunities to improve efficiency and enhance customer service. Staffing Study — Staffing study and compensation review of a transit operator. The project included performing job analyses, assessing comparable positions by conducting a benchmark survey and analysis, and addressing staffing levels. kTO im Following is a representative sample of governmental audits conducted by Ms. McBride: • City of El Monte • City of Huntington Park • City of Montebello • City of Hawthorne • City of Anaheim • City of Baldwin Park • City of Brea • City of Carson • City of Colton • City of Corona • City of Compton • City of Dana Point • City of Encinitas • City of Huntington Beach • City of Irvine • City of Laguna Beach • City of Long Beach f• • • City of Los Angeles • City of Lynwood • City of Newport Beach • City of Norwalk • City of Orange • City of Pasadena • City of Pico Rivera • City of Redlands • City of Riverside • City of Santa Ana • City of Temple City • County of San Bernardino • County of San Diego • County of Santa Barbara • County of Los Angeles • County of Riverside • County of Orange Ms. McBride served as the Assistant Director of Finance for the City of Columbia, Missouri prior to joining KPMG. In that capacity she participated in the implementation of a financial accounting system, supervised the municipal accounting and reporting functions, implemented the City's cash and investment management program, and developed and implemented debt management strategies. Ms. McBride is a Certified Public Accountant. She has served on the State Board of Directors of the California Society of Certified Public Accountants and as the Chairperson of its Audit Committee, as well as President of its Orange /Long Beach Chapter, and as a member of the Society's Governmental Accounting and Auditing Committee. She has also served as a review for the Government Finance Officers Association (GFOA)'s Certificate of Achievement for Excellence in Financial Reporting program. She has published articles on the subjects of cash management and the Single Audit process and has served as a speaker to professional organizations on subjects including Performance Budgeting, Detection of Fraud, Governmental Accounting, Total Quality Management, Internal Controls, Sarbanes- Oxley Compliance, Performance Budgeting, Cash Management, Fixed Asset Systems and GASB 34 Requirements, and the Single Audit Act. Ms. McBride received her Bachelor of Business Administration degree from the University of Missouri - Columbia. TO: Honorable Mayor and Members of the City Council FROM: Marc Castagnola, AICP, Community Development Ma DATE: May 1, 201E SUBJECT: Public Hearing Regarding the Fiscal Year 2013-2014 Annual Action Plan and the Citizen Participation Plan The purpose is for City Council to hold the second of two required public hearings regarding the FY 2013-2014 Annual Action Plan and Citizen Participation Plan. Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five-year strategy designed to address the housing needs of extremely low, low and moderate-income households within the community. The current Five Year Consolidated Plan covers years 2010-2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. This Fourth Year Annual Plan under the current Five Year, FY 2013-2014 Plan and Citizen Participation Plan, must be prepare and submitted to HUD by May 15, 2013. Funding On March 6, 2013, staff received notification from HUD that it would be wise for each City to consider a 5% reduction from last year's allocation while preparing its plan. Since then no other information has been received confirming the final allocations. Therefore, the estimated amounts the City is expected to receive are $992,000 in CDBG and $258,000 in HOME. The below table identifies the total funding included in the funding for FY 2013-2014 projects: c b _7 ",77 FY 2013-2014 Entitlement $992,087 $258,137 $1,250,224. Estimated 2013-2014 Program Income $0 $20,000 $20,000 Unexpended Prior Year Funds $1,256,000 $2,248,623 $3,504,623 Estimated Total Funds Available $2,248,087 $2,526,760 $4,774,847 CDBG Annual Plan May 1, 2013 Page 2 of 2 CDBG This Public Hearing includes proposed funding allocations for Public Service Programs, Planning and Administration, Economic Development, Capital Improvement Projects, and Housing Programs. Public Service Programs On March 6, 2013 the City Council allocated $148,883 funds to various public service programs. As a reminder, below are the previously approved allocations: Or aniza #ion„ FY 13/14 Request City council App rovaf. on IViarch 6; 2011 California Mental Health Connections $ 31,885 $ 950 Childcare Subsidy $ 5,000 $ 3,325 Church of the Redeemer Food Bank $ 15,000 $ 12,350 Domestic Violence Advocate $ 22,680 $ 13,300 ESGV Coalition for the Homeless $ 10,000 $ 9,500 Family Service Center $ 40,000 $ 28,500 Graffiti Removal $ 75,000 $ 31,796 Pride Program BPPD $ 42,000 $ 17,100 Project Sister $ 3,212 $ 2,850 Recreation/Sports Scholarship $ 22,000 $ 12,350 Santa Anita Family Services $ 5,000 $ 3,325 St. Johns Church Social Services $ 2,150 $ 2,138 Youth Employment $ 25,000 $ 11,400 TOTALS $298,927 $148,883 Administration Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation towards administration and planning. This includes staff costs and operating expense for the overall administration of the CDBG program and a portion for the required Fair Housing Services. This year's maximum equates to $198,417 that may be used for administration. Fair Housing $ 8,000 $ 8,000 Walnut Creek Master Plan $ 22,500 0 Admin - Program Delivery $ 190,417 $ 190,417 Total $ 220,917 $ 198,417 Economic Development Programs - Section 108 Loan Repayment During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that includes a Super WalMart Department store and other commercial businesses. The Section 108 project is considered an economic development project that created employment opportunities to over 320 low -and moderate - income individuals. CDBG Annual Plan May 1, 2013 Page 3 of 3 Section 108 was provided as a loan to the City under an agreement the loan be repaid with future CDBG funds. The amortization schedule reflects the City's loan paid in full by August 1, 2021 with an average annual payment of $506,000. Fiiscal Year Annua# Paymenf ; �$ FY 2013 -2014 505,917 FY 2014 -2015 $ 506,813 FY 2015 -2016 $ 507,560 FY 2016 -2017 $ 507,509 FY 2017 -2018 $ 508,308 FT 2018 -2019 $ 506,230 FY 2019 -2020 $ 505,542 FY 2020 -2021 $ 503,841 As previously stated, the federal allocations have been reducing annually. In 2008, the City received close to $1.5M. In five years, the City's CDBG allocation has been reduced by over $500,000. The City must consider the tremendous impact on its CDBG programs if these reductions continue, especially with the average of $506,000 already earmarked for the Section 108 Loan for the next eight years. Capital Improvement Projects Although there were requests for funding submitted for other CDBG Capital Improvement projects, due reduction of funding, the only allocations possible were for the two Capital Improvement Projects previously approved by the City Council in FY 2012 -2013, which include $856,000 for the Storm Drain Project proposed on residential streets near Earl Avenue and Corak Street and $250,000 for the Barnes Park Improvement Project. Barnes Playground Improvements $ 250,000 I Corak Street Storm Drain $ 856,000 Barnes Playground Phase II $ 100,000 Sidewalk Rehabilitation Project $ 50,000 Housing Programs The City continues to maintain its housing programs as in previous years. Pursuant to CDBG regulations, housing programs are required to create or maintain decent affordable housing for low- income areas and residents. The City's Housing programs include homeowner rehabilitation grants offered to the extremely -low to low- income households with a preference to the elderly and disabled. The lead testing program which HUD requires for all CDBG and HOME rehabilitation projects. The Rehabilitation Administration program that provides for the inspections, loan underwriting and all other operating cost of rehabilitation projects. The Code Enforcement Department provides for code activities in CDBG designated low- income areas with the city. CDBG Annual Plan May 1, 2013 Page 4 of 4 P�'�'+��ts';� v r : � : Std # ecorn�mend�itic►n� : Code Enforcement Program $ 188,064 Home Rehabilitation Grant Program $ 30,000 Lead Testing $ 10,000 Rehabilitation Admin $ 60,807 HOME Funds Projects under the HOME funds include at 10% maximum allowed for planning and administration, 10% required amount for a Community Housing and Development Organization (CHDO) Program and other affordable housing programs. This fiscal year, the allocations include funding for the previously approved ROEM affordable housing project and CHDO funds also previously approved for a partnership with Neighborhood Housing Services of Los Angeles County (NHSLA) for Acquisition and Rehabilitation projects. Proposed under this plan is the extension in the partnership with NHSLA to include the Neighborhood Stabilization Program (NSP), which allows HOME funds to subsidize NSP funding. Administration $ 27,172 Multi Family Acquisition/New Development — ROEM $ 1,800,000 Single Family Acquisition/New Development - CHDO $ 450,000 Rehabilitation Loan Program $ 170,000 Lead Abatement Grant Program $ 15,000 Tenant Based Rental Assistance Program $ 65,946 Public Review Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans were available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Public Library beginning April 1, 2013 and concluding at tonight's public hearing. FISCAL IMPACT There is no impact to general funds at this time. However, as previously stated, if the reduction in the federal allocations continue, the City can expect an impact to its CDBG programs and possibly to the general fund. Staff recommends that the City Council conduct the public hearing and following the public hearing, approve the FY 2013 -2014 Annual Action Plan and Citizen Participation Plan. Attachments Attachment A — FY 2013 -2014 Annual Action Plan Attachment B — FY 2013 -2014 Citizen Participation Plan The CPMP Second Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that COBG, HOME, HOPVVA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. The Executive Summary narratives are optional. q1 1111111 A. Executive Summary As 8 designated entitlement jurisdiction, the City of B3kdvvD P8[h GODU8|k/ [eCekxeS federal funding designated to 8SSiSt in the development of viable communities by supporting projects that provide decent hDUSiDg' GUStGiO suitable living eOvin}OrO8DtS' and expand 8CDDD0iC opportunities primarily for low- and DlDde[8t8-iDCD0e persons. The City is required to develop an /\DOU8| /\CtiOO Plan for the use of these funds vvh/Ch serves as the [D88OS to meet the application and submission requirements for two /2\ entitlement fO[0U|@ programs: Community D8v8|OpnUeDt B|OCh Grant (COBG) and HC)K8E Investment Partnership /HC}K8E\. This AOnU3| ACbDO Plan outlines the activities which will be URded8heD during the prOg[8OO year beginning July 1, 2O13 and ending June 30, 2014 programs and activities described iD this plan are intended LO primarily benefit low-income and moderate-income residents Of the City Of B2|dVViO P8[h' neighborhoods with high concentrations Of low-- income and moderate-income residents, and the city as a whole. This plan is the DrOdUC[ Of extensive public outreach, consistent with the City Of 08kdvvO Park's 2010-2014 Five-Year Consolidated Plan. This public participation has included DlU|Up|e public hearings, and CUOSu|t8LiOO with agencies, gnOUpS' and organizations involved in the d8V8|0pOOent of affordable hVUSiOQ. and providing 8 suitable living RDvirOD[D8Dt for |Om/iOcOnne and moderate-income FeSid8OtS' 8Od/D[ pnDViSiDO Of Sen/iCeG to children, 8|dBdy penSOOS' persons with disabilities, and hV08|BSS p8[SDOS. A complete draft of this plan has been made available for public review and comment for a 3O day period beginning April 1.2013. The availability 0f both the draft plan and the final p|8D is advertised in the local newspaper and the complete documents are available for review On the City's vvebSite (wx^xw.b8|dVViOp8[k.CODl) and in print form at the Housing O8p8rt[DeOf' the Baldwin Park Library, and the Office Of the City Clerk. 1. Summary mf Citizen Participation Process The Citizen P2rUCiD8ti0O P|@O is iDG[nJnoeOta| in obtaining input from the COOODlUOit« and organizations in designing p[Og[aDlS that will best meet the needs of the low-and moderate-income populations. City of Baldwin Park As required by the Department of Housing and Urban Development (HUD) Rules and Regulations, the City complies with regulation 24 CFR 91.105, Citizen Participation Plan for local governments. Further discussion about the Citizen Participation Process including efforts to broaden participation, for the creation of the 2013-2014 Action Plan, along with public comments and the City's responses is included in the Managing the Process and Citizen Participation sections of this Plan. 2. Available Funds The activities and accomplishment goals outlined in this document are based on the Federal Fiscal Year 2013-2014 available funding as outlined below. T-Trurm Limits on Program Administration expenses have been calculated as follows: Table 2: Program Administration Caps d 0G, 'A40WE T tal FY 2013-2014 Entitlement $992,087 $258,137 $1,250,224. Estimated 2013-2014 Program Income $0 $20,000 $20,000 Unexpended Prior Year Funds $1.256,000 $2,248;623 $3,504,623 Estimated Total Funds Available $2,248,087 $2,526,760 $4,774,847 Limits on Program Administration expenses have been calculated as follows: Table 2: Program Administration Caps The limit on public service activity expenditures has been calculated as follows: Table 3: CDBG Public Service Activity Cap d 0G, Ho ME T tal FY 2013-2014 Entitlement $992,087 $258,137 $1,250,224 Estimated 2013-2014 Program Income $0 $20,000 $20,000 Administrative Cap Allowance 20% 10% Administrative Cap $198,417 $25,814 $224,231 The limit on public service activity expenditures has been calculated as follows: Table 3: CDBG Public Service Activity Cap The required HOME set-aside for Community Housing Development Organizations (CHDO's) is calculated as follows: Table 4: HOME CHDO Set-Aside Calculation CpgG FY 2013-2014 Entitlement $992,087 Estimated 2013-2014 Program Income $0 Public Service Cap Allowance 15% Public Service Cap $148,883 The required HOME set-aside for Community Housing Development Organizations (CHDO's) is calculated as follows: Table 4: HOME CHDO Set-Aside Calculation The following table outlines the City's planned expenditures in compliance with these regulatory requirements for the 2013-2014 Program Year. Fourth Program Year Action Plan 2 HOME FY 2013-2014 Entitlement $258,138 Minimum CHDO Set-Aside Percentage 15% Minimum Required CHDO Set-Aside $38,721 The following table outlines the City's planned expenditures in compliance with these regulatory requirements for the 2013-2014 Program Year. Fourth Program Year Action Plan 2 City of Baldwin Park Table 5: Pronosed Budaet vs. Reaulatory Limits 3. Summary of Goals, Budgets, and Anticipated Accomplishments Anticipated program accomplishments are detailed in the Housing, Homelessness, Community Development, and Non - Homeless Special Needs sections of this report as well as in the project worksheets for the individual planned activities. The table below compares the goals of activities supported with 2013 -2014 program year funds with those identified in the 2010 -2014 Consolidated Plan. 1 CIUM Q. %.)U1111112lf V u! Lv a J'GV 1-+ "VGIIS! V.P. FIVC- 1 Cc11 %7VQIa Public Facilities (General) Public Facilities 2 CDBG Administration Cap > $198,417 $198,417 CDBG Public Service Cap > $148,883 $148,883 HOME Administrative Cap > $25,814 $25,814 HOME CHDO Set -Aside S $38,721 $38,721 3. Summary of Goals, Budgets, and Anticipated Accomplishments Anticipated program accomplishments are detailed in the Housing, Homelessness, Community Development, and Non - Homeless Special Needs sections of this report as well as in the project worksheets for the individual planned activities. The table below compares the goals of activities supported with 2013 -2014 program year funds with those identified in the 2010 -2014 Consolidated Plan. 1 CIUM Q. %.)U1111112lf V u! Lv a J'GV 1-+ "VGIIS! V.P. FIVC- 1 Cc11 %7VQIa Public Facilities (General) Public Facilities 2 1 Street Improvements People Served /Area Benefit 2000 0 Sidewalks People Served /Area Benefit 1000 0 Storm Drains People Served /Area Benefit 500 1623 Public Services (General) People Served 15000 3000 Senior Services People Served 750 150 Youth Services People Served 2000 420 Battered and Abused Spouses People Served 20 80 Crime Awareness People Served 250 50 Child Care Services People Served 225 45 Removal of Architectural Barriers Public Facilities 2 0 Construction of Housing Housing Units 20 73 Direct Homeownership Assistance Households Served 12 3 Rehab; Single -Unit Residential Housing Units 120 10 Rehab; Multi -Unit Residential Housing Units 10 2 Lead - Based /Lead Hazard Test/Abatement Housing Units Abated 60 10 Code Enforcement Housing Units Inspected 6000 1500 Cl Building Acquisition, Construction, Rehab Businesses 2 0 Planned Repayment of Section 108 Loan Principal Other 5 1 General Program Administration Other N/A N/A Fair Housing Activities (subject to 20% Admin cap) Households Served 100 20 HOME Admin /Planning Costs of PJ Other N/A N/A Tenant based rental assistance Households Served 40 8 4. Activities The following tables list the activities and programs that will be supported using Consolidated Plan program funds during the 2013 -2014 Program Year. Community Development Block Grant (CDBG) The FY 2013 -2014 CDBG allocation will be $992,087. In addition, the City will be programming $1,256,000 in unexpended prior year funds. As a result, the City will have $2,248,087 in CDBG funds available for programming to eligible activities. Eligible Fourth Program Year Action Plan 3 City of Baldwin Park activities are required to meet at least one of the three CDBG program National Objectives, which are: 1) to assist low- and moderate - income persons, 2) aid in the prevention or elimination of slum or blight, and 3) meet urgent community needs. The City of Baldwin Park will spend its allocation of Program Year 2013 -2014 CDBG funding for the following CDBG eligible activities. In addition, projects funded in prior years that have not yet been completed will continue into the new program year. 1 ame !: vroDosea EU13 -LU14 ULMU ACUVIUes CDBG Program Administration $190,417 Fair Housing Services $8,000 Sub -Total $198,417 Baldwin Park Police Department Pride Platoon $17,100 Childcare Subsidy Program $3,3325 California Mental Health Connections $950 Domestic Violence Advocate $13,300 ESGV Coalition for the Homeless $9,500 Family Service Center $28,500 Graffiti Removal $31,796 Project Sister $2,850 Redeemer Food Bank $12,350 Saint John the Baptist Church Parenting Classes $2,138 Santa Anita Family Service $3,325 Sports Scholarships Program $12,350 Youth Employment Program $11,400 Sub -Total $148,883 Code Enforcement Program $188,064 Section 108 Loan Repayment $505,916 Storm Drain $856,000 Lead Testing $10,000 Rehabilitation Administration $60,807 Rehabilitation Grant Program $30,000 Barnes Park Improvement Program $250,000 Sub -Total $1,900,787 HOME Investment Partnership Program The FY 2013 -2014 HOME allocation will be $258,137. In addition, the City estimates that it will receive $20,000 in program income and will be programming $2,248,623 in unexpended prior year funds. As a result, the City will have $2,526,760 in HOME funds available for programming to eligible activities. The fundamental purpose of the HOME Program is to preserve and increase the supply of decent, safe, and sanitary affordable rental and owner- occupied housing for persons at 80% or below the Baldwin Park County area median household income. Federal regulations require that local governments provide a match to HOME funded projects (excluding funds allocated to CHDO projects and program administration) with non - federal resources. However, the Fourth Program Year Action Plan 4 City of Baldwin Park City has obtained an exemption from the match requirements. The Program Year 2013- 2014 HOME funding will be distributed as follows according to specific HUD program caps: 11". PIP sg r[•7 ZUIJ -ZU14 HUIVIC Hctivtues Home Program Administration $25,814 Sub -Total $25,815 Acquisition /Rehabilitation /Resale Program $450,000 Sub -Total $450,000 Home Improvement Residential Loan Program $170,000 Multi- Family New Development Program $1,800,000 Lead Abatement Program $15,000 Tenant Based Rental Assistance Program $65,946 Sub -Total $2,050,946 5. Performance and Outcome Measurement HUD has encouraged grantees to incorporate performance -based standards in project selection and contracting with consolidated plan funds. As a result, for the 2013 -2014 program year the City will focus on outcome accomplishments rather than output accomplishments. All reimbursement requests will still require documentation as proscribed in the appropriate Federal regulations and City policies. 6. Summary of Objectives and Outcomes Consolidated funds for the 2013 -2014 program year will be allocated among the following nationally reportable outcomes, which have been established by HUD: SL -1: Availability /Accessibility of Suitable Living Environment SL -1.1 Decrease crime in neighborhoods and communities • Baldwin Park Police Department Pride Platoon SL -1.1 Support a continuum of services in support of the City's and County's effort to end homeless • ESGV Coalition for the Homeless SL -1.3 Provide access to local public facilities that contribute to community and neighborhood development • Barnes Park Improvement Project City of Baldwin Park SL-1.4 Provide youth with appropriate health, recreational, educational, and other services that help them to develop into well-rounded, well- adjusted and independent adults • Childcare Subsidy Program • Recreation /Sports Scholarship Program SL-1.5 Provide quality supportive services so elderly residents can live as independently as possible • Santa Anita Family Service • Recreation/Sports Scholarship Program SL-1.6 Help persons with special needs live as independently as possible • Redeemer Food Bank • Domestic Violence Advocate SL-1.7 Contribute to the well-being of individuals, families, and neighborhoods • Family Service Center • Project Sister • Saint John the Baptist Church Parenting Classes • California Mental Health SL-3: Sustainability of Suitable Living Environment SL-3.1 Decrease crime in neighborhoods and communities • Graffiti Removal SL-3.2 Encourage the continued maintenance and improvements of infrastructure • Storm Drain Project SL-3.3 Prevent and arrest the decline of the physical conditions of neighborhoods and communities • Code Enforcement Program EO-1: Availability/Accessibility of Economic Opportunity EO-1.1 Provide youth with appropriate health, recreational, educational, and other services that help them to develop into well-rounded, well- adjusted and independent adults • Youth Employment Program EO-1.2Stimulate Business investment and job development to build vibrant, self-sustaining communities • Section 108 Loan Repayment - Economic Development UPON= • FORMS! Ili iiii2iiiiiiiiiii IN • DH-1: Availability/Accessibility of Decent ousing DH-1.1 Preserve and improve the existing housing stock and ensure equal access , Aoquioitiun/Rehabi|itatinn/Roaa|ePrognam ~ Home Improvement Residential Loan Program " Rehabilitation Grant Program ^ Rehabilitation Administration ° Lead Testing Program ^ Lead Abatement Program , Fair Housing Services DH-2.1 Expand the supply mf affordable rental and homeownership housing opportunities ° Aoquiakdon/Rohabi|itadion/Resa|eProQram , Development of Multi-Family Housing 8�2.2Preserve and improve the existing housing stock and ensure equal ~ Section 8 Rental Housing Program ^ Public Housing Program ~ Tenant Based Rental Assistance Program QH-3: Sustainability of Decent Housing DH'1.1 Preserve and improve the existing housing stock and ensure equal access ^ Home Improvement Residential Loan Program , Rehabilitation Grant Program ^ Rehabilitation Administration , Lead Testing Program ^ Lead Abatement Program ^ Fair Housing Services 7. Evaluation of Past Performance In September 2012. The {}hv COnlD|eted the Consolidated /\DDUG| Performance and EV8|U@ti0D Report for the 2011-2012 p[Og[8O0 y88c The goals and Obi8CtiVeg for the reporting period were based OD phUhtv needs identified in the 2010-2015 Five-Yea[ Consolidated Plan. More than '- activities were funded during the 2O11-2O12 prVQ[anl year. The collective impact Of these activities resulted in SUbSt8OtiG| innprOv8DleOtS to the lives and neighborhoods of the City's low -and nnVder8te'iDCD0e residents and persons. The City was on target to meet its Five-Year GO@|S as established under the 2010-2015 Consolidated Plan. Fourth Program Year Action Plan 7 City of Baldwin Park During the 2011-2012 program year, measurable progress was made on themajority of the r goals established in the 2010-2015 Consolidated Plan. Delays were encountered OO some capital iDlp[OV8nO8nt projects, making it difficult tO CODlp|8te the activity and report total accomplishments by the C|USe Of the pPDgr@Ol year. l-heS8 projects are typically completed in subsequent program years. B. General Questions Y. Describe the geographic areas of the jurisdiction (including areas of /mvv income families andYor nan/a&m/nority concentration) in which assistance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds thejurisoVctionplans to dedicate tm target areas. According to the 2006-2008 American Community Survey (ACS) estimate, there are 77'089 people living in the City. There are etota| of 18,090 housing units within the City. The F8CiG| Ol8h8Up of the City is 29.7 p8nC8Dt White, 1.1 percent African AOOeFiC8O. 0.8 percent American Indian and A|8Sh@ Native, 12.4 percent ASi8D' 0.1 percent Pacific |S|aOde[. 54.0 percent from Other [8CeG' and 1.8 percent from two (2) or more races. E[hOiCG||y' Hispanic Or Latino of any [@Ce nl2heS Up 80.3 percent of the population. The majority of the general priorities in the Strategic Plan are focused on meeting the housing and community development needs 0f low- and moderate-income hDUSehO|dS and neighborhoods throughout the City. This includes the C[}BG Benefit Service Areas (oonnnnon|y referred to as C[)BG Target Areas), which is made up of census tracts/block groups that are comprised of predominantly /at least 51%) low- and D1Ode[8te-iOCODle residents (see Table 10\. |amieu: Low anamwommraze income umnmus |raorm/tSwzuxuorouoe Fourth Program Year Action Plan 8 404701 1 1409 2451 57.5 404701 2 1011 1330 76.0 404701 3 590 1107 53.3 404701 4 554 898 61.7 404702 1 1665 2963 56.2 404703 1 423 693 61.0 404703 2 1702 2902 58.6 404801 1 788 1522 51.8 404801 3 990 1786 55.4 404801 4 879 1623 54.2 404802 2 1117 1740 64.2 404903 1 541 1004 53.9 405002 2 515 888 58.0 405102 1 1746 2992 58.4 405201 1 941 1754 53.6 405201 3 1179 1499 78.7 405202 1 1129 1451 77.8 405202 2 1785 3347 53.3 406900 4 244 393 62.1 407001 2 372 656 56.7 Fourth Program Year Action Plan 8 City of Baldwin Park 2. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities. Because the primary national objectives of the Consolidated Plan programs are to benefit low- income and moderate - income residents, the City's CDBG program funds will be targeted to low- income and moderate - income neighborhoods and activities that benefit the City as a whole, the majority of whose residents are low- and moderate - income. The map below (Map 1) illustrates the areas where Consolidated Plan activities will occur within the City during the 2013 -2014 Program Year (CDBG Target Area). CDBG Target Areas are defined as geographic locations within the City boundaries where 51% or more of the households residing in those areas are low- to moderate - income. Based on the 2000 Census, 49% (20 of 41) of the census tracts in the City qualify as CDBG Target Areas. Activities, such as housing rehabilitation or infrastructure improvements, which will involve scattered sites, are not shown. The City proposes to utilize its funding for fiscal year 2013 -2014 to finance a variety of housing, community development, and capital improvement projects. The majority of the funding will be used to finance projects targeting low- and moderate - income individuals and families throughout the City including those in special needs categories such as elderly persons, and homeless persons. Based on Census 2000 data, 49.68 percent of the population in the City of Baldwin Park is identified as low- and moderate - income households. The plan for geographic distribution of resources and projects identified as serving an area benefit is based in part on the geographic distribution of low- and moderate - income households throughout the City. The following map (Map 1) shows the low- and moderate - income areas (CDBG Target Areas). City of Baldwin Park Map 1: CDBG Target Area Map Fourth Program Year Action Plan 10 City of Baldwin Park 9__ 3. Describe actions that will take place during the next year to address obstacles to meeting underservedneeds. [)UhOg the 2013-2014 Pn]g[@Dl Year, the Qty will COObOUe to support nonprofit 8geOdeS' the Baldwin Park Housing Authority, homeless providers, and special needs groups in their goal tOmeet the uOd8rSe[Ved persons Of the community. The City will partner with over half dozen non-profit service providers as well as the Recreation and Community Services Department, and Police Department to provide $158'845inCDBG funds tn support public service projects indudiOg anti'c[iOlepR)gr8Dl' youth activities, graffiti removal, rape and sexual assault p[Og[aDl. and dOrD8SUC violence, support services for seniors, homeless een/ioee and fair housing assistance. The City will utilize $1'108.000 in C[)BG funding for capital improvement projects in low- income neighborhoods including iDlp[OVerQ8OtS to p8[h facilities and storm drain iDlp[OVeOleDtG. in addition, the City's Housing staff is seeking a non-profit or for-profit developer t0 complete the development of a new multi-family project. The City will continue to a{|000Le HOME funding to provide tenant-based rental assistance to hODle|eSS individuals and those at-risk Of becoming hODle|e8S; and partner with 8 Certified Housing Development Organizations (CHD{}a) tn provide rehabilitation loans and grants for |ovv income owner occupied households to address health and safety issues and First Time HO0ebUyerprograms. The City will continue to communicate with these groups as their needs change or the demand dramatically increases over the next year. The City will provide technical assistance to providers in the pursuit of Federal, State, and other funding sources. The primary obstacle to meeting underoen/ed needs of low-income and moderate-- income populations cOOtiOU8S LO be the availability of funds. C)[g8niz@UOQS serving these pDpU|8LiOOS CODtiOUe t0 experience significant n3dUCti0nS in funding from both governmental and private sources. Reductions in State funding tothe City and the local budget have prohibited the City from being able to cover this funding gap, leaving Dl8Oy worthy and valuable programs unfunded 0runderfunded. This challenge is beyond the capacity Df the local jurisdiction to satisfactorily address. 4. Identify the federal, state, and local resources expected to be made available to address the needs identified /n the plan. Fedena/resoomcesahou6d/no/udm8modonD funds made available to the jurisdiction, Low-Income Housing Tax Credits, and competitive MuAJnney-Wonto Homeless Assistance Act funds expected tobeavailable to address priority needs and specific objectives identified /n the strategic plan. With the 8|i0iO8tiOO Of the of State's Redevelopment Agencies, the local resources expected to be available for hDUSiOQ projects in FY 2013-2014 have dn8StiC8||y been reduced. Hovvever, there are still otmha and local sources available to address the other needs identified in the Consolidated Plan. The federal, state and local resources expected to be available in fiscal year 2O13-2O14tO carry out projects and activities identified in the Annual Action Plan include: jMM Program Year Action Plan 11 City of Baldwin Park Federal Source: Amount CDBG $2,248,087 HOME $2,526,760 Section 8 Funds $4,069,260 Federal Safe Route /School $1,000,000 County McKinney -Vento $13,600,000 FEDERAL TOTAL $23,152,150 TOTAL FUNDING RESOURCES C. Managing the Process State and Local Sources: Amount Gas Tax $1,275,000 Prop C $200,000 Safe Route to School $500,000 Prop1 B /TCR $1,682,000 Measure R $860,000 STATE AND LOCAL TOTAL $4,517,000 $27,669,150 1. Identifv the lead agency, entity, and agencies responsible for administering programs covered by the consolidated plan. The Housing Department provides oversight and management of these federal programs for the City and is responsible for the preparation of the Consolidated Plan, the Consolidated Annual Performance and Evaluation Report (CAPER), and the Annual Action Plan. The Department works in concert with other jurisdictions, internal city departments, municipal agencies, public service groups, and residents to plan and carry out the activities proposed each year in the Annual Action Plan. The Annual Action Plan encompasses an application process whereby organizations, such as City departments, nonprofit social service agencies, and private for - profit businesses have the opportunity to submit proposals to fund projects that will eventually define the City's Annual Action Plan. The primary objective of the CDBG and HOME programs is to provide decent housing and a suitable living environment with expanding economic opportunities principally for low- income and moderate - income persons. The Housing Department staff conducted extensive outreach to engage a wide range of agencies, groups, organizations, and residents in the process of developing the Action Plan. This process included: a. A public application process for community -based organizations to apply for project funding in program year 2013 -2014; b. Discussions with several city departments to help identify eligible projects for the coming program year; c. Meetings with other departments to identify potential housing projects for the coming year; d. Public meetings to allow public service agencies and stakeholders to present their applications and their programs; e. Public Hearings meetings to receive public testimony on the proposed Annual Action Plan. City of Baldwin Park The City continues to work in consultation and coordination with a wide -range of public and private agencies, local jurisdictions, housing developers and providers, social service agencies, and community residents in the development and implementation of strategies identified in this Plan. In particular, the Housing Department staff regularly attends regional meetings and works on a continual basis with the City's Housing Authority and many others to coordinate joint efforts relating to homeless issues, affordable housing needs and conditions, special need populations, and community development activities. D. Citizen Participation As required by the Department of Housing and Urban Development (HUD) Rules and Regulations, the City complies with regulation 24 CFR 91.105, Citizen Participation Plan for local governments as outlined. The City has adopted a citizen's participation plan that sets forth the City's policies and procedures for citizen participation. A complete copy of this Citizen Participation Plan may be found at the Housing Department. During the preparation of the 2013 -2014 One -Year Action Plan, the City of Baldwin Park solicited widespread public participation and input through surveys, workshops, community meetings, and public hearings. The following is the Funding Application and Citizen Participation schedule: Table 10: Citizen Participation Timeline Date Action Description Funding Availability and Community Meeting Advertisement published in San Gabriel Valley Tribune. 2012 -13 CDBG Funding Application made available electronically via the City website, e-mail, mail, or hard copy pick up at November 28, 2012 City Hall. Letters sent to community -based organizations and agencies inviting CDBG funding proposals for FY 2012- 13. January 3, 2013 Application Deadline for submission of CDBG funding proposals from community-based organizations and agencies. January 30, and February 7, Two (2) Community Meetings held to gather public input on 20123 funding priorities. March 6, 2013 First Public Hearing to solicit community input regarding public service programs and funding recommendations "Notice of Public Comment Period" on draft Action Plan April 1, 2013 published in San Gabriel Tribune. Draft Action Plan with funding recommendations made available for public review. May 1, 2013 Public Hearing before the City Council No written comments were received for this year's action plan. City of Baldwin Park 3. Provide of efforts made to broaden public participation in the development of the consolidated plan, including outreach to minorities and non-English speaking persons, as well as persons with disabilities. The components of the citizen participation plan discussed above have been designed with the explicit intention of accommodating and encouraging participation by low- and moderate - income residents, residents of low- and moderate - income neighborhoods, members of minority groups, persons with limited English skills, and persons with disabilities. In addition to these efforts, the City adopted the Five -Year Consolidated Plan. The plan was guided in large part by the results of an extensive public opinion research process. This process included a survey conducted in Spanish and English. The results of the outreach played a primary role in the development of the Consolidated Plan. Plan development consultations in conjunction with the Consolidated Plan and Annual Action Plan planning process included specific targeted outreach to service providers, subrecipients involved in the delivery of eligible program activities to eligible populations. These consultations involved the active participation of members of minority groups, low - income and moderate - income individuals, persons with limited English skills, and individuals with disabilities. The City also conducted extensive outreach to inform local agencies regarding the opportunity to apply for CDBG funds. Outreach included a public notice for availability of funding, a letter mailed to each interested agency, and technical assistance to aid those public service agencies with application preparation. Finally, the City reviewed its compliance with Fair Housing and Equal Opportunity requirements as part of its update to the Analysis of Impediments to Fair Housing Choice. Publishing the Plan for Public Review and Comment The 2013 -2014 Action Plan was made available for public review and comment for a 30- day period beginning April 1, 2013 through May 1, 2013. Notice of availability of the Draft Action Plan and locations where the plan could be reviewed were published in the local newspaper. Copies of the draft 2013 -2014 Action Plan were available for viewing in the following public locations: Esther Snyder Community Center 4181 Baldwin Park Blvd. Baldwin Park, CA 91706 City of Baldwin Park — Housing Department 14403 East Pacific Blvd (3rd Floor) Baldwin Park, CA 91706 Baldwin Park Public Library 4181 Baldwin Park Blvd Baldwin Park, CA 91706 Fourth Program Year Action City of Baldwin Park A public hearing to present the funding recommendations and receive public input on the 2013 -2014 Annual Action Plan was held on March 6, 2013, before the City of Baldwin Park City Council. During the 30 -day review period, the public was also invited to submit comments in writing directed to: City of Baldwin Park — Housing Department 14403 East Pacific Blvd (3rd Floor) Baldwin Park, CA 91706 Attn: Suzie Ruelas, Housing Manager 4. Provide a written explanation of comments not accepted and the reasons why these comments were not accepted. As a result of the public meetings, the CDBG Advisory Committee proposed funding allocations for public service programs, which was presented to the City Council at the public hearing on March 7, 2012. During the March 7th public hearing, representatives from public service agencies made presentations to the City Council regarding their funding application. No comments were received during the March 7th public hearing. E. Institutional Structure Describe actions that will take place during the next year to develop institutional The Housing Department of the City of Baldwin Park is responsible for the administration of the two entitlement grants (CDBG and HOME). The Housing Department has staff that is specifically responsible for the administration, implementation, and the monitoring of programs funded with these sources. In conjunction with other City departments, such as Public Works, Park, Recreation and Community Services, and Community Development, staff will continue to identify the community's greatest needs and allocate resources accordingly. Housing staff will continue to work with for - profit and non - profit developers and lenders to facilitate the improvement, preservation, and /or creation of affordable housing opportunities for low- to moderate - income households within the City. Furthermore, the City will continue to work on coordinating activities with Los Angeles County agencies such as the Department of Public Social Services and the Department of Mental Health, to continue to meet the needs of the City's special needs populations by providing services and affordable housing opportunities. In addition, the City will continue to improve internal processes regarding the allocation and administration of all federal and state funded programs by identifying structural gaps and enhancing protocols to allow for greater accuracy in reporting and monitoring. Internally, Housing staff will continue to enhance project coordination by utilizing Memorandums of Understanding (MOU) between the Department and other City departments responsible for administering HUD funded projects. This will continue to establish more communication, coordination and greater accountability on city administered projects. City of Baldwin Park F. Monitoring 9. Describe actions that will take place during the next year to monitor its housing and community development projects and ensure long -term compliance with program requirements and comprehensive planning requirements. Recipient Monitoring In order for the City to monitor itself, the Housing Department, the agency charged with administering and implementing the Annual Action Plan, has developed an internal management plan to assure the proper and timely implementation of the strategic plan and the annual plan. Procedures have been put in place to assure proper compliance with all program requirements for the CDBG and HOME entitlements. Since the CAPER is not completed until September of each year, an analysis of the comparison of the achievements of the recently completed program year cannot be measured against the goals identified in the strategic plan until that time. Most adjustments to the annual plan must be made every other year to try to meet the stated goals of the five -year strategic plan. The Housing Division also monitors the amount of available funding utilizing the IDIS and the City's accounting system to assure that uncommitted and expended funding does not exceed allowable HUD - recommended levels. Sub - Recipient Monitoring The City of Baldwin Park's Housing Department is responsible for oversight of all designated sub - recipients of CDBG and HOME funds and will perform the following tasks: • Distinguish between sub - recipients, contractors, and other entities, • Execute written agreements containing all required elements before providing funds to sub - recipients, • Review on a monthly basis, sub - recipients in order to determine that program requirements are being met; and • Take effective corrective and remedial actions toward sub - recipients who do not comply. A Sub - recipient Grant Monitoring policy has been developed ensures that Sub - recipients comply with OMB Circular A -133 regulations as well as City policies and procedures. The City's Staff conduct program monitoring and audits of the Sub - Recipient's or Service Provider's records and facilities throughout the program year. The Housing Department's goal is to visit every sub - recipient each year, but due to time constraints and the volume of programs being funded, it is not always possible to do so. Therefore, by carefully examining sub - recipients' past performance, the Housing Department will conduct a risk assessment to identify which sub - recipients require a more comprehensive monitoring. High -risk sub - recipients might include: • Sub - Recipients new to the CDBG, HOME or HPRP programs; ourth Program Year Action Plan 16 City of Baldwin Park • Sub - Recipients that have experienced turnover in key staff positions or a change in goals or direction. • Sub - Recipients with previous compliance or performance problems including failure to meet schedules, submit timely reports, or clear monitoring or audit findings. • Sub - Recipients carrying out high -risk activities (such as economic development); and • Sub - Recipients undertaking multiple CDBG and HOME funded activities for the first time. As part of its monitoring responsibility, the City shall review the quarterly compliance reports, the annual single audit required of those Sub - Recipients or Service Providers subject to 24 CFR Part 44.6, and all financial information of the Sub - Recipients or Service Providers in order to conduct risk assessments, to ensure production and accountability, to ensure compliance with CDBG or HOME and any other federal requirements, and to evaluate their organizational and project performance. The monitoring activity and audits shall be by telephone, desk and /or an annual on -site visit as more fully set forth below. a. Program Monitoring The Sub - Recipient or Service Provider shall maintain financial, programmatic, statistical and other supporting records of its operations and financial activities in accordance with the requirements of the Housing and Community Development Act and its regulations and specifically shall prepare and maintain the following records and reports to assist the City in maintaining its record keeping requirements: 1) Reports: a) Payment Request form. b) Quarterly reports to the City of Baldwin Park as shown on the Compliance Report commencing July 1, and ending annually. 2) Records: a) Documentation of the income level as defined by the HUD Guidelines set forth on the Compliance Report of persons and /or families participating in or benefiting by the Sub - Recipient's or Service Provider's program. b) Documentation of the number of persons and /or families participating in or benefiting by the Sub - Recipient's or Service Provider's program. c) Documentation of all CDBG or HOME funds received from the City or other funds to operate the program herein by Sub - Recipient or Service Provider. d) Documentation of expenses and procurement as identified in the Sub - Recipient's or Service Provider's Annual Program Budget. b. Monitoring Processes The monitoring process can include one or a combination of: 1) Desk Reviews: Reviews of financial and narrative reports, audit reports, correspondence and other documentation provided by the Sub - Recipient; 2) Telephone Contacts: Fourth Program -. Action City of Baldwin Direct communication with the Sub - Recipient by telephone to ask or answer questions and check on the progress of the project; and /or 3) On -Site Monitoring: Once during the term of the grant agreement, an authorized representative of the City will conduct an on -site audit of selected Sub - Recipients or Service Provider's facilities. The on -site audit shall assess the Sub - Recipient's or Service Provider's compliance with CDBG or HOME regulations by a review of the program source documentation regarding compliance with the national objectives including documentation for all invoices paid, a review of Sub - Recipient's or Service Provider's financial records, a tour of the facility, and a review of Sub - Recipient's or Service Provider's policies and procedures. The City shall follow -up the on -site audit with a standardized letter stating the concerns, findings, and Corr °c",tive act,ons required to bran ^yviio'Recipient or Service Provider into compliance with federal regulations. c. Monitoring Reports Should Include 1) Background of the project /program; 2) Current findings (positive or negative) and follow -up on previous findings; 3) Recommendations (if any) for corrective action with a timeline for implementation; 4) Observations; and 5) Technical assistance provided to the Sub- Recipient. d. Monitoring for CDBG Projects and Programs: During fiscal year 2013 -2014 the CDBG monitoring will include a combination of desk reviews, telephone contacts and selected on -site monitoring of the Sub - Recipients to assess compliance with CDBG regulations. e. Monitoring for HOME Projects and Programs: On rental projects, the City of Baldwin Park performs on -site inspections to determine compliance with property standards no less than once every three years for projects containing 1 to 4 units; once every two years for projects containing 5 to 25 units; and once per year for projects with 26 or more units. During the month of April, staff reviews tenant's incomes via a self - certification process on an annual basis. During on -site inspection, housing staff reviews full tenant income verification. Staff also verifies that rents on HOME assisted units conform to current HOME rent limits. I 67-AM RE • A Davis -Bacon compliance staff member oversees any projects that require Davis Bacon compliance. In addition, we have improved our process and bid documents to include all necessary information that must be included in a sub - recipient's contract for construction projects including but not limited to: City of Baldwin Park • HUD Form 4010 — Federal Labor Standards Provisions • HUD Form 2992 — Certification Regarding Debarment and Suspension • The appropriate wage determination • A copy of the "Notice to All Employees" poster, to be posted at job site • A copy of the "Contractor's Guide to Prevailing Wage Requirements for Federally- Assisted Construction Projects ", which is to be provided to the prime contractor The compliance staff member will conduct site visits, conduct employee interviews, and check the weekly payroll forms for accuracy and compliance. There are several practices and procedures in place within the City to encourage the participation of Minority Business Enterprises (MBE) and Women Business Enterprises (vvBE) in its contracts and construction projects. Minority utilization is also greatly encouraged in all hiring practices with regard to City projects. The City encourages the utilization of minority and women -owned businesses and low - income local residents by: A. Noting that MBE/WBE businesses are encouraged to participate in all bid ads advertised. B. By encouraging the local and area MBE/WBE certified businesses to participate in City activities. C. By working with the area Employment and Training Office, Job Training Partnership Act, to set up a referral system between area contractors working on City projects and local low- income persons seeking training and /or employment. In addition, on HOME funded activities, the City will: A. Make every reasonable effort to encourage the use of minority and women's business enterprises in connection with HOME assisted activities. B. To the maximum extent possible, seek the inclusion of minorities and women, and businesses owned by minorities and women in the areas of real estate, construction, appraisals, management, financial services, investment banking, lending, underwriting, accounting, and legal services, in all contracts entered into by the City and such persons or entities, public or private, in order to assist in the activities funded by the HOME Program. The City will make an effort, as part of its minority outreach, to establish procedures to include minorities and women, and minority and women owned businesses located in the City in the development and implementation of its HOME Program activities. Z*3= . e a- 4TJ r o s. City of Baldwin Park The City will take several actions to ensure compliance with housing codes, consistent with the requirements of Consolidated Plan programs. A. All properties assisted with either Lead Paint Abatement or Housing Rehab funds will be inspected prior to assistance by a trained inspector for code compliance and require that violations be addressed as a condition of funding. In many cases, the rehab project will assist in addressing the violations. Inspectors will continue to monitor projects throughout construction. B. All projects assisted with HOME funds will be monitored subsequent to completion consistent with the regulations of the program. CDBG funds will be used to support the City's code enforcement program. Code enforcement activities supported with FY 2013 -2014 CDBG funds will be targeted in low - and moderate- income areas. G. Lead -based Paint 1. Describe • place during the next year to evaluate and reduce hazards the number of housing units containing lead-based paint hazards in order to increase the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families, and how the plan for the reduction of lead-based related to the extent of lead poisoning and hazards. Baldwin Park's Housing Department implements the Residential Rehabilitation Program. The Department notifies all Residential Rehabilitation Program applicants about the hazards of lead -based paint by providing them with a pamphlet addressing the lead - paint hazards. These pamphlets are provided in English and Spanish. In addition, during the 2013 -2014 Program Year, $10,000 in CDBG funds will be used to conduct lead based paint testing for properties being rehabilitated through the City's housing programs. An additional $15,000 in HOME funds will be used to provide grants to eligible owners of properties utilizing the City's Residential Rehabilitation Program where lead based paint is present. Individuals who are not participating in any of the City's housing programs are referred to the Los Angeles County Department of Public Health where they can be assisted through the Childhood Lead Poisoning Prevention Program (CLPPP). The CLPPP was established in 1991, as a result of the California legislature mandating the California Department of Health Services (CDHS) to develop and enact a standard of care for identifying and managing children with elevated blood lead levels. CLPPP, funded by the CDHS, is structurally placed under two Programs within Department of Public Health, 1) the Maternal, Child, and Adolescent Health Programs; and 2) the Environmental Health Program. The two programs ensure nursing and environmental case management and follow -up for lead- burdened children; to promote screening; and to carry out primary prevention, targeted outreach and education, and surveillance activities. City of Baldwin Park A. Specific Housing Objectives 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve during the next year. The City has made housing preservation and conservation a high priority. Older housing units represent a significant portion of the housing stock within Baldwin Park, indicating the ongoing need for maintenance, code enforcement activities, safety improvements, and rehabilitation assistance. As discussed in the 2010 -2014 Consolidated Plan, 37.9% of the housing units in the City were renter - occupied in 2000. In 2000, the rental housing vacancy rate was 2.7 %. A vacancy rate of 5% for rental housing is considered healthy, providing a certain level of mobility among renters. The vacancy rate for rental housing indicates a high demand for rental housing. The low vacancy rate for rental housing makes finding affordable and appropriate housing difficult for many households in the City. The current decline in housing values has brought homeownership back as tenure choice for low- and moderate - income households. Providing financial assistance to first - time homebuyers is a major focus of housing activities. The City is constantly looking at funding options to provide assistance to low- and moderate - income households that can make the monthly payments on a mortgage, however, cannot save the necessary funds for a down payment. The City will continue to implement its First Time Homebuyer Program that provides a silent second for eligible low- and moderate - income households. A reduced funding level for the Section 8 Program has made it difficult to maintain a 100% lease -up rate. The gap between the monthly adjusted income of extremely low - income households and the fair market rent requires a monthly subsidy in excess of funds provided by HUD. The City is forced to look at all options to reflect the level of funds received, thereby possibly reducing the number of households that could be served and the length of time a household would remain on the waiting list. In fiscal year 2013 -2014, the City of Baldwin Park will continue with a high priority on: A. Expand the supply of affordable rental and homeownership housing opportunities B. Preserve and improve the existing housing stock and ensure equal access. The following table outlines the specific accomplishment goals that the City plans to achieve through projects supported during the 2013 -2014 Program Year. A more detailed enumeration of output and outcome objectives for individual housing projects is included with the project worksheets that describe these projects. Fourth Program Year Action Plan 21 �A�of Baldwin Park Table 11: Housing Objectives Activity Accompl I ishment Goal Funding Source Units Level Code Enforcement 10 — Housing Units 1,500 $188,064 CDBG Program (inspected) Rehabilitation 10 — Housing Units 20 $60,806 CDBG Administration Lead Testing and Risk 10 — Housing Units 10 $10,000 CDBG Assessment Program (Inspected) Rehabilitation Grant 10 — Housing Units 3 $30,000 CDBG Program Home Improvement 10 — Housing Units 5 $170,000 HOME Residential Loan Program Lead Abatement Program 10 — Housing Units 5 $15,000 HOME Tenant Based Rental 01 — People 8 $65,946 HOME Assistance Program (Served) New Development 10 — Housing Units 1z $1,800,000 HOME Projects Total: $2,339,816 2. Describe how Federal, State, and local public and private sector resources that are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. As is outlined in the table above, the City intends to use $2.480'489 in Consolidated Plan funding from the 2013-2014 CDBG and H[)K8E Program Year funds to support housing activities that address the 3010-2014 Consolidated Plan housing objectives/strategies. This funding will support the following housing activities: Other Federal, state, local, and private funding sources will be used in addition to these funds to achieve the accomplishment goals outlined above. The HC}W1E and CDBG- fUDded projects outlined 8b0VB may be matched by funds from other funding SoU[CeS. Sources Of matching funds may include: 0 Project-based Section 8 certificates through the Baldwin Park Housing Authority ° Private contributions to sub recipients , Ca|HOMEfUndS HOME Program Match Requirement The City has received 8 waiver from the U.S. Department of Housing and Urban []8v8|OpnOBOt (HUD) from having t0 provide 8 |UCa| [D8tCh for the HOME Program funds GS normally required under the HOME regulations. I Me ourth Program Year Action Plan 22 City of Baldwin Park 1. Describe the manner in which the plan of • ♦ r address the needs of public housing and activities it will undertake during the next year to encourage public housing residents to become more involved in management and participate in homeownership. The City of Baldwin Park does not own or manage any public housing. The Baldwin Park Housing Authority owns a 12 -unit senior public housing development. CDBG funds are allocated to this development for improvement of the water drainage system. Seniors are exempt from homeownership participation requirements. However, the tenants are encouraged to participate in the rehabilitation of the units through resident meetings held at the site. 2. If the public housing agency is designated as "troubled" by HUD or otherwise is performing poorly, the jurisdiction shall describe the manner in which it will provide financial or other assistance in improving its operations TO- remove such designation during the next year. NOT APPLICABLE C. Barriers to Affordable Housing 1. Describe the actions that will take place during the next year to remove barriers tt affordable Constraints to the provision of adequate and affordable housing are posed by market, governmental, infrastructure, and environmental factors. These constraints may result in housing that is not affordable to low- and moderate - income households or may render residential construction economically infeasible for developers. Constraints to housing production significantly impact households with lower incomes and special needs. a. Market Constraints Market factors, such as the cost to develop housing and the availability of funding for the purchase or rehabilitation of housing, can constrain the ability of lower income households to purchase or maintain affordable housing. b. Construction Costs A major cost associated with building a new house is the cost of building materials. Costs for wood frame, single - family construction, of average to good quality range from $60 to $80 per square foot. Costs for wood frame, multifamily construction, average about $50 per square foot, exclusive of parking. During past years, construction costs accelerated due to increased demand for building products generated by the Gulf States devastation and increased world -wide demand. With the current recessive market conditions, the costs have come down. The ability to mitigate high construction costs is limited without direct subsidies. c. Land Costs City of Baldwin Park The price of land and any necessary improvement is a key component of the total cost of housing. Land costs include the cost of raw land, site improvements, and all costs associated with obtaining government approvals. Due to several market factors, including a limited supply of vacant land, land costs can comprise a significant proportion of the costs of developing homes within the City. d. Availability of Mortgage and Rehabilitation Financing Under the Home Mortgage Disclosure Act (HMDA), lending institutions are required to disclose information on the disposition of loan applications and the income, gender, and race of loan applicants. According to HMDA statistics, lower income households experienced a significantly lower rate of approval compared to middle and upper income households. e. Governmental Constraints Actions by the City can have an impact on the price and availability of housing in the City. Land use controls, site improvement requirements, building codes, fees, and other local programs to improve the overall quality of housing may serve as a constraint to housing development. Land use policies are fundamental to ensuring housing opportunities. The Baldwin Park General Plan and the Zoning Ordinance determine the amount, location, type, and density of housing in the City of Baldwin Parka Land use policies that do not promote a variety of housing options can be barriers to affordable housing. The City of Baldwin Park allows housing in four (4) of its nine (9) land use designations, implemented through residential zones or zones with certain permitted residential uses. City regulations affect the type, location, density, and scale of residential development. The Zoning Ordinance is the primary regulatory tool that guides development. Zoning regulations are designed to protect and promote the health, safety and welfare of local residents and businesses, as well as implement the goals and policies of the General Plan. The Zoning Ordinance also serves to preserve the character and integrity of existing neighborhoods. The Ordinance sets forth the residential development standards, including density, lot area, lot coverage, and parking. Density: A range of densities is permitted in residential zones. Density levels range from 5.8 units per acre in the single - family (R -1) zone and up to 20.0 units per acre in the R -3 zone. Residential development in the MU -1 and MU -2 zones is permitted up to 30 units per acre. Density bonus and regulatory concessions encourage and facilitate the development of affordable and senior housing. Height Limits and Lot Coverage: Maximum height is 27 to 35 feet for R -1 throught R -3 zoned properties and up to 50 feet for MU -1 zoned properties. Maximum lot coverage varies from 50% in the R -1 zone to 70% in the MU -1 zone. Although these building standards are designed to ensure the livability and quality of residential development, especially open space for families with children, the combination of height restrictions, lot coverage, and parking requirements may constrain the development of affordable, higher density housing in Baldwin Park. City of Baldwin Park Parking Requirements: The Zoning standards require that all residential units have at least two parking spaces. Single- family homes are required to have two parking spaces (covered) with one additional space for each bedroom in excess of five. Multifamily dwellings must have two spaces per unit, with a minium of one covered space and one surface space. f. Fees and Improvements Various fees and assessments are charged by the City to cover the costs of processing permits and providing services and facilities, such as utilities, schools, and infrastructure. Almost all of these fees are assessed through a pro rata share system, based on the magnitude of the project's impact or on the extent of the benefit that will be derived. However, these fees contribute to the cost of housing and may constrain the development of lower priced units. g. Local Processing and Permit Procedures The evaluation and permit process required by City procedures contributes to the cost of housing in that holding costs incurred by developers are ultimately manifested in the unit's selling price or rent. The permit processing procedure takes between four to eight weeks to complete. h. Building Codes and Enforcement The City has adopted the 2011 State Uniform Building, Housing, Plumbing, Mechanical, and Electrical Codes. These codes are considered to be the minimum necessary to protect the public health, safety, and welfare. The local enforcement of these codes does not add significantly to the cost of housing. D. HOME/ American Dream Down payment Initiative (ADDI) 1. Describe other forms of investment not described in § 92.205(b). The City uses HOME funds only in the ways described in Section 92.205(b). Fourth Program Year Action City of Baldwin Park NIA - The City of Baldwin Park will not use any of its HOME funds to refinance existing debt secured by multifamily housing. 4. If the PJ is going to receive American Dream Down payment Initiative (ADDI) fun' please complete the following narratives: I N/A — The City of Baldwin Park does not receive ADDI funds. A. Specific Homeless Prevention Elements City of Baldwin Park The City works in coordination with the County of Los Angeles and local public and private service agencies to address the needs of homeless individuals and families with children and to prevent at -risk households from becoming homeless. The City received over $605,041 in American Recovery and Reinvestment Act (ARRA) funds to implement the Homelessness Prevention and Rapid Re- housing Program (HPRP). The Program provided financial assistance and services to prevent individuals and families from becoming homeless and helped those who were experiencing homelessness to be quickly re- housed and stabilized. In addition, the City will continue in the next program year to utilize funding allocated through the Community Development Block Grant (CDBG) Program to fund the East San Gabriel Valley (ESGV) Coalition for the Homeless which provides services for the homeless by providing hotel vouchers, transitional housing, and permanent housing. Other sources of funds that the City will attempt to obtain include, but are not limited to, the Emergency Food and Shelter Program (EFSP), Emergency Housing Assistance Program (EHAP), Mental Health Services Act (MHSA), as well as a range of private grants and contributions to local non- profit service organizations. In program year 2013 -2014, the City will continue to utilize HOME funds allocated to the Tenant -Based Rental Assistance (TBRA) program to help address the need for permanent housing solutions for individuals and families experiencing homelessness or on the verge of homelessness in the City of Baldwin Park. The City is working in partnership with The Baldwin Park Housing Authority to administer the City's TBRA programs. During the 2013 -2014 program year, the City will continue to collaborate with the Los Angeles Homeless Services Authority (LAHSA), the East San Gabriel Valley (ESGV) Coalition for the Homeless and other area homeless service providers. This collaborate includes attending and hosting regularly scheduled meeting that address the homeless conditions on a regionally (LAHSA) and local (ESGV) basis. 2. Homelessness® In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and, ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps. The City of Baldwin Park has taken a pro- active approach to addressing homelessness in our community in partnership with a wide -range of non - profit organizations, social service agencies and faith -based institutions. Programs that are funded by the City and /or the City collaborates with are as follows: a. Homelessness Prevention and Rapid Re- Housing Program ourth Program Year Action Plan 27 City of Baldwin Park The City was allocated $605,041 for up to three -years from the Homelessness Prevention and Rapid Re- Housing Program (HPRP) established under the American Recovery and Reinvestment Act. In October 2009, the City began working with a public service agencies (Beyond Shelter and the East San Gabriel Valley Coalition for the Homeless) to provide temporary financial assistance and housing stabilization services to help prevent low- income individuals and families from becoming homeless and help those who are experiencing homelessness to be quickly re- housed and stabilized. The program included payment of rental arrears, assistance with move -in costs and /or short - to- medium -term rental subsidies coupled with case management services to facilitate client stabilization leading to self - sufficiency. The intent of the federal funding was to serve persons who were experiencing a housing emergency due to the economic downturn and became homeless or would become homeless but for this assistance and can remain stably housed after this temporary assistance ends. b. Tenant -Based Rental Assistance Program The City rnntinl time +n work with the R�Irlln /in park Housing 4114hnrity 1BPHA) ut�ili -ing VVf Il11I- -- lV 1.11 VGIV YY If 1 1 11 / ULI 1V1 IL 1 file -it l federal HOME funding to administer the City's Tenant -Based Rental Assistance (TBRA) program which emphasizes moving people into housing as quickly as possible and providing the appropriate level of services to support housing stabilization and retention. The TBRA program provides eligible individuals and families in Baldwin Park with short - term rental subsidies coupled with home -based case management. The priorities for providing TBRA to a household includes those identified as an unmet need. The "Hard to House" which includes large families with 3 or more minors and the disabled are given a preference. c. Annual Funding for Social Service Providers The City Council continues to appropriate federal funding, including Community Development Block Grant (CDBG) and HOME Investment Partnership Act (HOME) Program funds, to public and private service agencies that assist homeless individuals and families and those at -risk of becoming homeless. Funding to these agencies support a wide -range of programs and services that may not assist the homeless directly, however, some of these programs assist in preventing individuals and families from possibly becoming homeless. Over $75,000 in CDBG and HOME funding has been allocated to agencies providing these services for fiscal year 2013 -2014. Programs supported with this funding include: Family Service Center: provides a variety of social services to the extremely low- to moderate - income residents. Services include referral resources for medical care, family services, dental assistance, and women's health services. Santa Anita Family Services: provides a wide range of services to the community. Services include counseling programs, senior services, anger management, empowerment counseling, and information and referral services. East San Gabriel Valley Coalition for the Homeless: provides services that assist the homeless with hotel vouchers, transitional housing, and permanent housing. City of Baldwin Park Church of the Redeemer Food Bank: the program provides food bank services for low - and moderate - income persons and those who are homeless or at risk of becoming homeless. Domestic Violence Advocate: the program provides assistance to victims of domestic violence by providing counseling, court advocacy, and federal services. Tenant Based Rental Assistance: the City provides this program to assist very -low income households with rental subsidies for a period of up to two (2) years. d. Partnerships with Faith -Based Organizations City staff continues to work with leaders of faith -based and community -based organizations to strategiee on how to expand and better utilize the efforts and support of faith -based organizations in providing assistance to homeless families and individuals. New partnerships are being developed with a goal of facilitating a more coordinated, collective effort focused on developing solutions to ending the cycle of hom e i e s s n e s In our community, including the creation of a coordinated system of care and permanent housing opportunities. Church of the Redeemer Food Bank: the program provides food bank services for low - and moderate - income persons and those who are homeless or at risk of becoming homeless. Saint John's Church Parenting Class: the program provides parenting skills to low- and moderate - income persons. 3. Chronic homelessness— The jurisdiction must describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness by 20 The City is aggressively working with our community partners to address the issue of chronic homelessness. The City's Homelessness Prevention and Rapid Re- Housing (HPRP) Program and TBRA programs (described above) specifically target the chronically homeless population within the City. Specific planned actions for the next program year include: Continue to work with the LAHSA to implement Housing First strategies focused on moving chronically homeless individuals off the streets and directly into housing linked to rental subsidies, home -based case management and wrap- around supportive services. Work with local CHDOs and continuum of care providers to secure federal and state funding to establish additional permanent supportive housing units for chronically homeless individuals. Much of the County Continuum of Care effort toward ending chronic homelessness centers on improving data collection, and communications and coordination among and between providers. Unfortunately, several potential barriers hinder this communication. Funding structures and legal structures of current systems may not allow for development of a centralized intake system /HMIS that includes the collection of clinical data necessary to comprehensively document and address chronic homelessness. .7ourth Program Year Action Plan 29 City of Baldwin Park Health Information Privacy Portability Act (HIPPA) regulations regarding privacy in health care and the inability of many homeless housing and service providers to employ the number of well qualified clinicians and social workers that are needed to meet the daunting case management demand, continue to be difficult obstacles to overcome. In addition, without the availability of detox, respite and community stabilization beds /units and qualified teams of dedicated and persistent outreach professionals, many chronically homeless, mentally ill and /or chemically depended individuals will continue to evade and /or refuse treatment programs. Homelessness 4. r n—The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless. During the 2013 -2014 program year, the City will continue to work with our community partners to focus attention and resources on efforts to prevent individuals and families from becoming homeless. The City was allocated $505,041 to implement the Homelessness Prevention and Rapid Re- housing Program (HPRP) established under the American Recovery and Reinvestment Act. The HPRP provided financial assistance and services to prevent individuals and families from becoming homeless and helped those who are experiencing homelessness to be quickly re- housed and stabilized. The City will continue to work with the Baldwin Park Housing Authority to utilize HOME funds allocated to the Tenant -Based Rental Assistance (TBRA) Program to provide housing solutions to individuals and families with children at imminent risk of becoming homeless in Baldwin Park. Additionally, the City will continue to provide on going support for agencies that provide emergency services to households in need of temporary assistance in order to prevent possible eviction situations and work with community organizations to develop a strategy to solicit faith -based organizations and other private sector resources to invest in short - term rental subsidies and other forms of assistance for households at -risk of becoming homeless. NOT APPLICABLE. • City of Baldwin Park A. Community Development *Please also refer to the Community Development Table in the Needs.xls workbook. 1. 'Identify the jurisdiction's priority non-housing community development needs eligible for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services and economic development. The following table identifies the City's priority non-housing Community Development needs that support the thematic vision goals that were outlined in the City's 2010-2014 Consolidated Plan. Only those needs which were identified as "High" or "Medium" priorities are listed below. Funding sources for those activities listed as a "Medium" priority need will be identified at such time that funds become available. Table 12: Priority Non-Housing Community Development Needs Activity Priority Matrix Code Find Source Public Facility (General) High 03 CDBG Neighborhood Facilities Medium 03E N/A Parks and/or Recreation Facilities Medium 03F CDBG Sidewalks High 03L CDBG/Other Street Improvements High 03K CDBG/Other Flood Drain Improvements Medium 031 CDBG Tree Planting Medium 03N N/A Clearance and Demolition 570.201(d) Medium 04 N/A Public Services (General) High 05 CDBG Senior Services High 05A CDBG Youth Services High 05D CDBG Substance Abuse Services Medium 05F N/A Battered and Abused Spouses High 05G CDBG Employment Training Medium 05H CDBG Crime Awareness High 051 CDBG/Other Child Care Services High 05L CDBG Subsistence Payments Medium 05Q N/A Removal of Architectural Barriers High 10 CDBG/Other Code Enforcement High 15 CDBG/Other Cl Building Acquisition, Construction, Rehab High 17C CDBG/RDA Planned Repayment of Section 108 Loan Principal High 19F CDBG General Program Administration High 21A CDBG/Other "NOWN. 10. , 0011 ON W Fourth Program Year Action Plan 31 City of Baldwin Park The following table identifies the City of Baldwin Park's anticipated 2013 -2014 Program Year non - housing Community Development accomplishments for each of the identified priority activities identified above. Only those categories in which the priority need was identified as being "High" priority are listed below. The City of Baldwin Park does not anticipate funding activities which address the needs that are not listed during the 2013 -2014 Program Year. Specific activities that will meet these goals are described in greater detail on the project worksheet contained as an appendix to this plan. All of the projects supported with CDBG funds will meet the statutory goals of providing decent housing and a suitable living environment and expanded economic opportunities principally for low- income and moderate income persons. Table 13 Community Development Objectives Activity Accomplishment Units 2010 -2014 Five Year Goals 2013 -2014 Program Year Goals Public Facilities (General) Public Facilities 2 2 Street Improvements People Served /Area Benefit 2,000 0 Sidewalks People Served /Area Benefit 1,000 0 Public Services (General) People Served 15,000 4,957 Senior Services People Served 750 150 Youth Services People Served 2,000 420 Crime Awareness People Served 250 40 Child Care Services People Served 225 158 Battered and Abused Spouses People Served 20 50 Removal of Architectural Barriers Public Facilities 2 1 Cl Building Acquisition, Construction, Rehab Businesses 2 0 Planned Repayment of Section 108 Loan Principal Other 5 1 Section 108 Loan Activities During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that includes a Super WalMart Department store and other commercial businesses. The project was completed in 2007. The economic development project created employment opportunities to over 320 low -and moderate - income individuals. B. Antipoverty Strategy 1. Describe the actions that will take place during the next year to reduce poverty level families. The 2000 Census data Poverty Status indicated that 2,323 families or 13,541 individuals in the City live below poverty level. Implementing programs such as the housing rehabilitation loan and grant program will assist in maintaining livable conditions for lower- income persons. Most activities undertaken by the City's CDBG and HOME funds are efforts to reduce persons in poverty and improve the quality of life for Baldwin Park residents, either directly or indirectly. The various programs funded through CDBG, Fourth Program Year Action Plan 32 City of Baldwin Park coupled with various social services, childcare programs, food, and counseling programs, provide City residents opportunities to utilize programs at little or no cost, thereby reducing their financial burden. Types of programs that directly influence the poverty level include job enrichment, development, and placement through education and economic development. Types of programs that indirectly affect poverty include those that upgrade the community and provide affordable housing. CDBG and HOME funds are often used as matching funds for other grants that also reduce the number of poverty level families. Specific projects being supported during the 2013 -2014 Program Year designed to help lift some participants out of poverty include: • T ei ai of Based Rental Assistance • Acquisition /Rehabilitation /Resale Program • Housing Rehabilitation Programs (grant and loan) Specific projects being supported during the 2013 -2014 Program Year providing direct assistance to clients who include persons in poverty include: • Family Service Center • Childcare Subsidy Program • Recreation /Sports Scholarship Program • Youth Employment Program • Santa Anita Family Services • ESGV Coalition for the Homeless • Redeemer Food Bank • Project Sister • Domestic Violence Advocate • St. Johns the Baptist Social Services M A. Non- homeless Special Needs (91.220 (c) and (e)) 1. Describe the priorities . specific objectives the jurisdiction hopes period covered by the Action Plan. During program year 2013 -2014, the City of Baldwin Park will continue to work in partnership with the County of Los Angeles, federal and state agencies, and a variety of community -based organizations to address the housing and supportive service needs of special needs populations including elderly persons, persons dealing with mental illness, individuals dealing with substance abuse, victims of domestic violence, developmentally disabled, persons with HIV /AIDS, and physically disabled individuals. This will include: e Providing to California Mental Health Connections and working with the County Department of Mental Health to expand supportive housing and employment development opportunities for persons with mental illness. City of Baldwin Park • Working with the Baldwin Park Housing Authority to expand subsidized housing opportunities for special needs populations including access to Section 8 and other tenant -based rental assistance programs, as described in the Homeless Needs section above. • Working with the County Department of Public Social Services and the federal Social Security Administration to streamline, coordinate and expedite access to benefits resources and expand supportive services for special needs populations living on benefits income. • Working with County Workforce Development Center and the state Department of Rehabilitation to expand employment opportunities for special needs populations. • Provide funding and other resource support to local non - profit agencies serving special needs populations as described in the Community Development section above. 2. Describe how Federal, State, and local public and private sector resources that are reasonably •^ -r to be available will be used to address identified needs for period covered by this Action • The City will use HOME, redevelopment housing set - aside, and other funding resources to create and sustain affordable housing units for low- income seniors as outlined in the housing section above. • The City will coordinate with the County Department of Mental Health to identify resources to expand supportive housing and employment development opportunities for persons with mental illness as outlined under the County's Mental Health Service Act Plan. • The City will work with the Baldwin Park Housing Authority to expand subsidized housing opportunities for special needs populations including access to Section 8 and other tenant -based rental assistance programs. • The City will continue to work with the County Department of Public Social Services and the federal Social Security Administration to identify resources to streamline, coordinate and expedite access to benefits resources and expand supportive services for special needs populations living on benefits income. • The City will continue to work with County Workforce Development Center and the state Department of Rehabilitation to identify resources to expand employment opportunities for special needs populations. • The City will continue to allocate CDBG funding and other resource support to a wide range of non - profit agencies serving special needs populations as described in the Community Development section above. B. Housing Opportunities for People with AIDS Fourth Program Year Action Plan 3� City of Baldwin Park The City of Baldwin Park does not receive HOPWA funding. Include any Action Plan information that was not covered by a narrative in any other section. None. Fourth Program Year Action Plan 35 cPMPV —I-2.o Grantee Name: City of Baldwin Pak Project Name: I CDBG Administration Description: I JIDISProject#: I UOG Code: I CA060234 BALDWIN PARK This project provides for the overall administration of the CDBG program, including: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and overall fiscal management. Location: Priori Needcate`o City of Baldwin Park 14403 Pacific Ave. Baldwin Park, CA 91706 $elect One: - - - -- Planning/Administration v '.. Explanation: Expected Completion Date: To provide for planning and administration of the CDBG grant. This project will improve the services for low /moderate residents through the implementation of the various program funded with CDBG funds. 6 30 2014 ry Q Decent Housing d Suitable living Environment 0 Economic Opportunity Specific Objectives Outcome Categories ❑Availability/Accessibility ❑ Affordability ❑ Sustainabdty 1 Improve the services for low /mod income persons v 2 - -- -- v 3 Accompl. Type: L--1 Program Year 1 Proposed N/A Accompl. Type: Program Year 4 Proposed Underway Underway Complete complete Zv y _ D 0 Accompl. Type: 1 Program Year 2' Proposed Accompl. Type: v -- Program Year 5 Proposed Underway Underway com fete Complete 0 M u U a Accompl. Type: v Program Year 3 Proposed N/A Accompl. Type: v Con Plan Period Proposed Underway Underway Complete Complete Proposed Outcome Performance Measure Actual Outcome N/A NIA N/A 21A General Program Administration 570.206 v -: Matrix Codes v Matnx Codes v Matrix Codes _... _—J v Matrix Codes v Matrix Codes v CDBG v Proposed Amt. $311,084 Fund Source v _ _f Proposed Actual Amount $277,992 ; TAmt. Actual AmFund Source: v Pro osed Amt.' Fund Source: �v ! Pro osed Actual Amount Actual Am Accompl Type: v Proposed Units N/A ': ,' ', Accompl Type: - Pro osActual Units Ac tuaAccompl. Type: v Pro osed Units Accompl. Type: _� Pro ots Actual Units Actual Units CDBG v Proposed Amt. $259,331 Fund Source: v : Proposed Amt. Actual Amount Actual Amount Fund Source: v Pro used Amt.; Fund Source: v - Proposed Amt. Actual Amount Actual Amount Accompl. Type: v Proposed Units N/A .; Accompl. Type.. - Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units'. Accompl. Type:',, v '. Proposed Units Actual Units Actual Units CDBG v Proposed Amt. _ _ $200,861 .! ", Fund Source v Pro osed Amt. Actual Amount ? Actual Amount ` Fund Source: v Pro posed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount Accompl Type: v ..� .�. Proposed Units .,. N/A ', Accompl. Type: v Proposed Units Actual Units Actual Units Accompl. Type: v 1 Proposed Units Accompl Type: v "': Proposed Units Actual Units Actual Units CDBG v Proposed Amt. $190,417 '. Fund Source [ Proposed Amt. Actual Amount Actual Amount Fund Source: v Proposed Amt. `. Fund Source :v V Proposed Amt. Actual Amount Actual Amount Accompl. Type. v s: Proposed Units Accompl, Type: v Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units N/A AccomplType:ry v Proposed Units Actual Units Actual Units Fund Source: v I.Proposed Amt. Fund Source: W, -' Proposed Amt. Actual Amount _ _ Actual Amount _ Fund Source: v I 1 Proposed Amt. '.. Fund Source: v ': Proposed Amt. Actual Amount Actual Amount Accompl. Type: v Proposed Units Accompl. Type: v - ] Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl. Type: v -. Proposed Units ':- Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" Grantee Name: City of Baldwin Park CPMP Version 2.0 Project Name: ICalifornia Mental Health Description: I I IDIS Project #: UOG Code: I CA060234 BALDWIN PARK The Agency offers weekly counseling sessions for Homicide Survival Victims and Substance Abuse. Therapists use a variety of exercises to help the victims express their feelings. Through specialized treatment this program allows their clients to have a better quality of life. Outreach is also done in schools, churches and other community events. Location:riorityNec,GalGagory 2117 Calle Parral l West Covina, CA 91792 Select one: Public Services I Explanation: Expected Completion Date: Provide needed public and community services to those of low- and 6/30/2014 moderate - income persons and youth. Objective Category Service Area: Citywide LMC. Q Decent Housing Suitable Living Environment O Economic Opportunity yes Outcome Categories 1 Improve the services for low /mod income persons • ❑✓ Availability/Accessibility El Affordability 2 ❑ Sustainability Accompl. Type: ♦ Proposed Accompl. Type: ♦ Proposed 15 = Underway Underway a� Program Year 1 Complete Pro ram Year 4 Complete Accompl. Type: W Proposed Accompl. Type: ♦ Proposed v Underway Underway °7 a' Program Year 2 Complete Program Year 5 Complete CL v 01 People Proposed 150 Accompl. Type: ♦ Proposed Q Underway Underway Program Year 3 Complete Complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the Persons SL -1 purpose of creating suitable 05 Public Services (General) 570.201(e) • Matrix Codes i • Matrix Codes 1 • Matrix Codes • Matrix Codes • Matrix Codes �• Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 0) Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount, Actual Amount i Accompl Type:.• Proposed Units Accompl. Type: ♦ Proposed Units - ;' Actual Units Actual Units O a Accompl. Type: ♦ Proposed Units Accompl. Type: 'W Proposed Units Actual Units _ Actual Units CA Mental Health 2 CPMP N Fund Source: Proposed Amt. L -- %'.. Actual Amount 4) Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. i Accompl. Type: ♦ Proposed Units Cn Accompl. Type: Actual Units O L d Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units M CDBG ♦ Proposed Amt. Actual Units 1000 Actual Amount Fund Source: Fund Source: ♦ Proposed Amt. (D Actual Amount M- 01 People v Proposed Units G1 Actual Units O Actual Amount 150 G Accompl. Type: ♦ Proposed Units Actual Units Actual Units CDBG ♦ Proposed Amt. L Actual Amount 4) Fund Source: ♦ Proposed Amt. Proposed Amt. Actual Amount Actual Amount M 01 People ♦ Proposed Units L_ Im -- - - - -_. _. _. Actual Units O DL Accompl. Type: (♦ Proposed Units 15 Actual Units Ln Fund Source: ♦ Proposed Amt. L Actual Amount Fund Source:. �♦ Pro osed A P mt. � Proposed Units Actual Amount E Actual Units M Accompl. Type: ♦ Proposed Units Cf Actual Units O Actual Amount d Accompl. Type: ♦ Proposed Units Proposed Amt. Actual Units CA Mental Health 3 CPMP Fund Source: v Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type: ♦ Proposed Units — Actual Units 1000 Fund Source: ♦ �' u' Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount 150 Accompl, Type: w Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Actual Units $950 Fund Source: ® Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount 15 Accompl. Type. l ♦ 1 Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Actual Units Fund Source: w I' Proposed Amt. Actual Amount Fund Source: w 1 Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Actual Units CA Mental Health 3 CPMP CPMP V" is z.o Grantee Name: City of Baldwin Pak Project Name: Fair Housing Services Description: I IRIS Project #: I JUCGCode: ICA060234 BALDWIN PARK This project provides fair housing counseling services through the Housing Rights Center(HRC). HRC services are funded through CDBG Administration funds. The Fair Housing Project is designed to limit discrimination in housing on the basis of race, color, national origin handicap, gender or creed. This project for is all for the City of Baldwin Park residents. Location: 2 Priorill Need Category Housing Rights Cente, L.A. Office 520 S. Virgil Ave., Suite 400 Select one: Planning /Administration_ Los Angeles, CA 90020 Explanation: Expected Completion Date: Low - income and special needs person often have limited resources to address any housing landlord /tenant concerns, or other issues that affect their housing. Providing access to fair housing services improves housing choice, ensures 6/30/2013 Obiective Category O Decent Housing - decent housing. Q Suitable Living Environment O Economic Opportunity ; S ecfflc Objectives' Outcome Categories 1 Improve access to affordable rental housing v 0'. Availability/Accessibility 2 Improve the services for low /mod income persons v ❑ Affordability --- ❑Sustamability 3 Improve the quality of affordable rental housing 04 Households v Proposed 200 04 Households v Proposed 150 H +' — C Underway Underway complete complete > Program Year 1 Pro ramiYear 4 E d 7 t 04 Households ♦ Proposed 200 Accompl. Type: 71 Proposed U _'S Underway Underway o£ Program Year 2 Program Year 5 complete complete d V 04 Households v Proposed 200 Accompl. Type: v Proposed Underwa Underwa U Complete 1complete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the Households DH' -1' purpose of providing decent housing 21D Fair Housing Activities (subject to 20% Admin cap) 570.206 Matrix Codes Matrix Codes v Matrix Codes ♦ i. Matrix Codes Matrix Codes v I. CDBG Proposed Amt. 15,000 Fund Source: v Proposed Amt. 14 _ ! Actual Amount $15,000 Actual Amount } Fund Source, �i v j: Proposed Amt. Fund Source: v Proposed Amt. Actual Amount r. Actual Amount M Other ♦ Proposed Units 200 ,: gccompl. Type:', ♦ Proposed Units Actual Units Actual Units Of O Accompl. Type: ♦ Proposed Units Accompl Type: ♦ Proposed Units d + Actual Units Actual Units CDBG v Proposed Amt. $8,000 Fund Source: v Proposed Amt. N L i _ _ Actual Amount Actual Amount } Fund Source: v Proposed Amt. Fund Source: v Proposed Amt. ! Actual Amount Actual Amount i Other ♦ Proposed Units 200 Accompl. Type: ♦ Proposed Units : Actual Units Actual Units m - O d. Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units - CDBG v Proposed Amt. $8000 Fund Source: Proposed Amt. M 11-7 ': Actual Amount Actual Amount 4) Fund Source: v Proposed Amt. Fund Source: ♦ LJ Proposed Amt. _ !. '! Actual Amount Actual Amount ` Accompl. Type: v Proposed Units 200 ';. gccompl. Type: v Proposed Units Actual Units Actual Units Gt ! i O Accompl. Type: v Proposed Units Accompl. Type: ♦ Proposed Units tl Actual Units 4 Actual Units CDBG 7711 Proposed Amt. $8,000 Fund Source: v Proposed Amt. d. i I _. Actual Amount Actual Amount Fund Source: Proposed Amt. Fund Source. ♦ Proposed Amt. Jam: :. Actual Amount - Actual Amount E Accompl. Type: v Proposed Units 150 ;Accompl. Type: v Proposed Units Actual Units Actual Units 61 `: Accompl. Type: v Proposed Units Accompl. Type:, ♦ Proposed Units <L ! Actual Units Actual Units Fund Source: v ! Proposed Amt. Fund Source: v Proposed Amt. m L _ Actual Amount Actual Amount fa Fund Source v Proposed Amt. Fund Source: v Proposed Amt. } ! Actual Amount Actual Amount E ` Aaompl. Type: v Proposed Units :. Accompl, Type: ♦ Proposed Units Actual Units Actual Units m '. O CL Accompl. Type: v Proposed Units Accompl, Type: v Proposed Units Actual Units Actual Units - 2010 -2011 Action Plan Appendix "B" CPMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: Code Enforcement Program CEP Description: I IRIS Project #: I 1`U0GCode: ICA060234 BALDWIN PARK The City has maintained an aggressive proactive code enforcement program designed to protect existing residential' neighborhoods against the ill effects of deterioration due to neglect and /or deferred maintenance. CDBG funds are utilized to pay the cost of nine (9) Code Enforcement Officers and staff to handle the daily program activities. The nine staff includes 1 full time and 8 part time staff to equal 4.5 full time staff.. Location: Pd rit Need Cate o ' City of Baldwin Park " 14403 East Pacific Avenue Select one: Other _ ♦ ,: Baldwin Park, CA 91706 Explanation: Expected completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods through Code Enforcement. Service area: C.T. 4047.01 BG1,2,3,4; 4047.02 BG1; 4047.03 BG1,2; 4048.01 BG1,2,3,4; 4048.02 6/30/2014 OblediveCategory O Decent Housing BG2; 4049.03 BG1; 4050.02 BG2; 4051.02 BG1; 4052.01 BG1,3; 5052.02 0 Suitable living Environment BG1,2; 4069.00 BG4;, 4070.01 BG2;. 0 Economic Opportunity Specfflc objectives Outcome Categories 1 Improve the services for low /mod income persons ❑ Availability/Accessibility housing ♦ I'. El Affordability 2 Improve the quality of affordable rental 31 Improve the quality of owner housing ----1': ❑Q Sustamability 10 Housing Units _ J Proposed 1500 i compi. Type: v Proposed 1500 V) Underway Underway C y m Program Year 1 complete 3277 Program Year 4 Complete dr 10 Housing Units ♦ Proposed 1500 Accompl. Type: ♦ Proposed Underway underway •a _. :... ._ •� E Program Year 2 Program Year 5 Complete Complete Il U 10 Housing Units ! ♦ Proposed 1500 Accompl. Type: ♦ Proposed Underway Underwa Q -- _.-; complete Com fete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose Housing Units (Inspected) SL -3 of creating suitable living environment" 15 Code Enforcement 570.202(c) ♦ Matrix Codes Matrix Codes ♦ '.. Matrix Codes Matrix Codes ♦ 'I Matrix Codes �y CDBG ♦ Proposed Amt. $230,000 ; Fund Source: v Proposed Amt. Actual Amount $ 151 503 Actual Amount L - `; Other ♦ Proposed Amt. $250,000 I Fund Source. ♦ Proposed Amt. Y Actual Amount — + Actual Amount 10 Housing Units v Proposed Units 1500 Accompl. Type: v,( Proposed Units ` Actual Units 3277 Actual Units I "� O L a Accompl. Type: ♦ _ Pro osed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units - N CDBG ♦ :. Proposed Amt. $200,000 Fund Source: v Proposed Amt. Actual Amount _ Actual Amount L w Other ♦ :Proposed Amt. Fund Source v Proposed Amt. Actual Amount ,_ l Actual Amount E L_ 10 Housing Units ♦ Proposed units 1500 Accompl. Type: Proposed Units Actual Units CM - ., ..__,..__.._ I: Actual Units O CL Accompl. Type: ♦ Proposed Units Accompl. Type. j ♦ Proposed Units Actual Units Actual Units '.. ty CDBG v Proposed Amt. $200,000 Fund Source: ♦ Proposed Amt. Actual Amount I Actual Amount L YFund Source: v Proposed Amt. Fund Source: ♦ Proposed Amt. - Actual Amount 'Actual i 10 Housing Units! ♦ Proposed Units 1500 .,' ", Accompl. Type: v Proposed Units Actual Units Actual Units '.. O a Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units ;:. CDBG ♦ Proposed Amt. $188,064 ': Fund Source: L-11 Proposed Amt. Actual Amount Actual Amount L ': Fund Source ♦ ! Proposed Amt. Fund Source: ♦ ". Proposed Amt. Actual Amount Id Actual Amount R 10 Housing Units'. -1 Proposed Units 1500 Accompl. Type: v Proposed Units Actual Units Actual Units Ot . - O L a Accompi. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units + Ln Fund Source: ♦ Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount L w Fund Source. 171 Proposed Amt. Fund Source: v Prop osed Amt. Actual Amount Actual Amount E 6 Accompl. Type: v Proposed Units ' : Accompl. Type: -1 Proposed Units Actual Units Actual Units Of - 3 O a Accompl. Type: I ♦ i Proposed Units Accompl. Type: ♦ Proposed Units i Actual Units Actual Units _ 2010 -2011 Action Plan Appendix "B" CPNIP Version 2.0 Grantee Name: City of Baldwin Park Project Name: Section 108'Principal and Interest Pa ment Description: IRIS Project #: UOG Code: CA060234 BALDWIN PARK The City received Section 108 Loan funds for the development of a 24 -acre marketplace site that Includes a Wal -Mart Department Store, Payless Shoes, Farmer Brothers and other business. The development has created employment opportunities to over 320 low- income individuals. This activity provides for the repayment of the Section 108 loan. Location: Priority Need Cate o, City of Baldwin Park 14403 East Pacific Avenue $elect One: - -- - Economic Development Baldwin Park, CA 91706 Explanation: Expected Completion Date: Provide for the economic development needs of the community and increase the number of jobs for low- and moderate - income persons 6/30/2014 jective ategory Q Decent Housing 0 Suitable Living Environment Economic Opportunity 9 ethic Objectives Outcome' Categories QAvailability/Accessibility ❑Affordability 1 Improve economic opportunities for low-income persons v 2 -- -- _ 3 _ ❑ Sustamability ii "ruo c Facilities Proposed 1 Aaompi. Type: ® Faa Deed 1 Underway com fete i Underway +-' _ c EProgram Year 1 _ Program Year Com fete = 41 m Accompl, Type v -_ -_- - - -` Pro osed 1 Accompl. Type: J Proposed Underway Underway o E Program Year 2 Program Year 5 Complete Complete f1 u Accompl. Type: v Proposed 1 Accompl. Type: Proposed D Q Underway Underwa Complete 1complete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the Other EO -1 purpose of creating economic o' ortunities 19F Planned Repayment of Section 108 Loan Principal v Matrix Codes �. Matrix Codes v Matrix Codes • Matrix Codes v Matrix Codes .i CDBG v is Proposed Amt. $499,167 Fund Source: v ; Proposed Amt. Actual Amount $499,167 Actual Amount } RAccompl. Fund Source: v, 1 Type: v Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Proposed Units 1 - Actual Amount Accompl. Type: v Proposed Units Actual Units lProposed Actual Units O i'. ': Mu Accompl. Type: w Units Accompl. Type: v Proposed Units Actual Units I Actual Units N L CDBG -7 Prop osed Amt. $501,380 ;,� Fund Source: v I Pro osed Amt. i Actual Amount Actual Amount d Fund Source: v ! Proposed Amt. Fund Source: o i Proposed Amt. Actual Amount Actual Amount R Accompl. Type: v Pro osed Units 1 ' Accompl. Type: r ♦ Propos ed .T ed Units Of Actual Units Actual Units dAccompl. Type: v Proposed Units ` Accompl, Type: v Proposed Units Actual Units Actual Units M L CDBG ',, v Proposed Amt. $503,401 ': Fund Source: v - Pro osed Amt. f Actual Amount Actual Amount �R m __ Fund Source. v Pro osed Amt. Fund Source: v - : Proposed Amt. '- Accompl. Type. v Actual Amount Proposed Units Actual Amount Proposed Units L CA - I Actual Units Actual Units O CL Accompl. Type: v I Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units 4' +! L CDBG , v Pro osed Amt. $505,916 !Fund Source: v Proposed Amt. Actual Amount ` Actual Amount } Fund Source: v Proposed Amt. Fun d Source: v Proposed Amt. Actual Amount Actual Amount E L__....__..___.. Accompl. Type: v Proposed Units 1 ,. Accompl. Type: v Proposed Units Actual Units Actual Units m __.__. 'i _._...._. + O L a Accompl. Type: v Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units = to L Fund -.,- Source_: _._ v - --__......_, is Proposed Amt. ' : Fund Source: ..__ 17 Proposed Amt. Actual Amount ii Actual Amount V >_ Fund Source: v Proposed Amt. Fund Source: v ;- Proposed Amt. Actual Amount Actual Amount m Accompl. Type: ® Proposed Units _ Accompl. Type: ^v Proposed Units Actual Units Actual Units Of '.. = O a Accompl. Type_ w Proposed Units .... Accompl. Type: j ® Proposed Units Actual Units !. Actual Units i 2010 -2011 Action Plan Appendix "B" cPMP VErsi"n 2.0 Grantee Name: City of Baldwin Park Project name: Baldwin Park Police Department Pride Platoon Description: IRIS Project #: UOG Code: I CA060234 BALDWIN PARK The City's Police Department will provide eight -week sessions offering treatment, prevention and disciplinary components to counteract antisocial or negative behavior such as truancy and minor law violations. This program works to instill values of pride, respect, integrity, discipline, and enthusiasm. Funds will be used to assist . eligible low- and moderate - income people. Location: 'Prkiri. ' Need Cats o City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one: — - - Public Services !. Explanation: Provide needed public and community services to those of low- and moderate - income persons and youth. Service Area: Citywide LMC. 6/30 2014 iective tegory Q Decent Housing 9) Suitable Living Environment O Economic Opportunity . =S eclfic Objectives Outcome Categories Availability /Accessibility El Affordability ❑ Sustainability 1 Improve the services for low /mod income persons 2 _ -- 3 - ut +' C > d Ol P - -_ eople ® _.. !Underway Program Year 1 Pro posed 50 1' Accompl. Type:— ♦ Pro lam Year 4 Proposed 40' Underway coin fete coin lete 33 s (A u s v E ,o 01 People ♦ Program Year 2 Pro osed 40 Accompi. Type: ♦ Pro ram Year 5 Proposed Underway Underwa Complete coin lete it v U U 01 People ♦ ..� Program Year 3 Proposed 40 Accompl. Type: l v Con Plan Period Proposed Underway Complete I Underway coin lete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment. People SL -1 05I Crime Awareness 570.201(e) v Matrix Codes v Matrix Codes • Matrix Codes Matrix Codes Matrix Codes. L CDBG ♦ is Proposed Amt. $21,744 ;? Fund Source: ] v ;; -` Proposed Amt. Actual Amount $22,405 Actual Amount W > Fund Source: ♦ Proposed Amt. _ _ Fund Source: V -' Proposed Amt. Actual Amount Actual Amount M Ol OS People ' v i. Proposed Units 50�: Accompl. Type: j v ' Pro osed Units Actual Units 33 : Actual Units i- Accompl. Type: v Pro osed Units Accompl Type: v Proposed Units Actual Units :i Actual Units tV L Fund Source: ♦ `Actual Pro osed Amt. 18 Fund Source: ♦ Proposed Amt. Amount Actual Amount W } Fund Source. v Proposed Amt. Fund Source: v Proposed Amt. Actual Amount ss Actual Amount IM 01 O it 77=7,777 I v j. Proposed Units 40 ,. Accompl Type: .lV ±: Proposed Units Actual Units Actual Units Accompl. Type: v l:. Pro osed Units ,.; Accompl. Type: r l' Proposed Units Actual Units Actual Units M CDBG v Proposed Amt. $18,000 Fund Source: v Propose Amt. Actual Amount Actual Amount W } Fund Source: v [ Pro osed Amt. Fund Source: v - Proposed Amt. Actual Amount Actual Amount rya L Dt 01 People ♦ 1. Proposed Units 40 ';', Accompl. Type: v - Proposed Units Actual Units Actual Units d. Accompl. Type: v Proposed Units Accompl. Type: 1 - Proposed Units Actual Units Actual Units a CDBG v -' Proposed Amt. $17,100 .^ Fund Source: • Proposed Amt. Actual Amount + Actual Amount _ W } Fund Source: v : Proposed Amt. Fund Source: v Proposed Amt. Actual Amount - Actual Amount M Of 01 People v Proposed Units 40 Accompl. Type: v Proposed Units Actual Units - Actual Units d Accompi. Type: v j Proposed Units, Accompl. Type: v Prop osed Units Actual Units ':- Actual Units Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount W Fund Source: v Proposed Amt. Fund Source: E ♦ Proposed Amt. Actual Amount Actual Amount M IM Accompl. Type: ; 'i Proposed Units - Accompl. Type: v Proposed Units Actual Units Actual Units O C Accompl. Type: v Pro osed Units '. Accompl. Type: v l:. Pro osed Units Actual Units Actual Units Appendix "B" 2010 -2011 Action Plan CPMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: I Family Service Center Description: I JIDISProject#: I IUOGCode: ICA060234 BALDWIN PARK The Family Service Center provides a variety of social service assistance to eligible residents. The services include but not limited to: medical access, food bank referrals, emergency shelter, food vouchers, and immigration assistance. Location: Pflority Need Cit: of Family Service Center 14305 Morgan Street Baldwin Park, CA 91706 Select 7,ne i Public Services Explanation: Expected Completion Date: Provide needed community and supportive services to those of low- and moderate- income persons and /or with special needs. Service area: Citywide 6/30/2014 iective tegory Q: Decent Housing 0 Suitable Living. Environment O Economic Opportunity Specific Objectives Outcome Categories E Availability /Accessibility El Affordability ❑ Sustainability 1 improve the services for low /mod income persons 2 — -° 3 � d 04 Households _.._ Program Year 1 Proposed 13001 Accompl. Type: 7-1 Pro lam Year 4 Prc osed.... r Underway Underway Com fete 2139 Complete Z °6 o 04 Households - _.— Program Year 2 Proposed 7001 Accompl. Type: ♦ .. ....... Program Year 5 Proposed Underwa • Underway Complete Complete o0 CL Q-- 04 Households _L- Program Year 3 Pro osed 500 Accompl. Type: ;Pro Con Plan Period osed Underwa Underwa Complete jComElete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment Persons SL -1 05 Public Services (General) 570.201(e) ♦ Matrix Codes - '. Matrix Codes ♦ Matrix Codes ''.. Matrix Codes ♦ '', Matrix Codes .a L CDBG ♦ Proposed Amt. $40,000 l: _. Fund Source: 'r ♦ (' Proposed Amt. Actual Amount $40,000 Actual Amount C�J Other ♦ Pro osed Amt. $50,000 r', Fund Source: ♦ 'o Proposed Amt. Actual Amount Actual Amount E to 04 Households ♦ Proposed Units 1300,x, Accompl. Type: >; l Proposed Units Actual Units Actual Units 2139 O a Accompl. Type: ♦ Proposed Units ;; Accompl. Type: - 'i Prop osed Units Actual Units Actual Units N L CDBG ♦ Proposed Amt. 33,400 < -, Fund Source: ♦ i Proposed Amt. Actual Amount Actual Amount R v E m -- Fund Source: ♦ Proposed Amt. Fund Source: ♦ [ Proposed Amt. Actual Amount Actual Amount 04 Households ♦ I. Proposed Units 700.,, Accompl. Type: ♦ ': Propose Units Actual Units Actual Units C Accompl. Type: ♦ Pro osed Units ;, ' Accompl. Type: ♦ Proposed Units Actual Units Actual Units M L CDBG ♦ Proposed Amt. $30,000 .. Fund Source: I ♦ l Proposed Amt. Actual Amount Actual Amount } Fund Source: ♦ ': Proposed Amt. _ Fund Source: ♦ ' Proposed Amt. Actual Amount Actual Amount M04 Households ♦ Proposed Units 700 Accompl Type: W. Proposed Units Actual Units Actual Units 2 Accompl. Type: 171 Proposed Units Accompl. Type: ♦ j Proposed Units Actual Units Actual Units a L CDBG - 1 : Proposed Amt. $28,500 ' Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 4) >. Fund Source. - Proposed Amt. Fund Source: ♦ Prop osed Amt. Actual Amount Actual Amount R rn 04 Households - Pro osed Units 500 °' . Accompl. Type: ♦ Proposed Units Actual Units Actual Units 0 L a Accompi. Type: - Proposed Units' Accompl. Type: ♦ '; Proposed Units Actual Units Actual Units N L Fund Source - Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount f0 W _ Fund Source: - Proposed Amt. ' Fund Source: ♦ '= Proposed Amt. Actual Amount Actual Amount M '- Accompl TyA Proposed Units : - : Accompi. Type: Proposed Units ctual Units '- Actual Units Accompl. Tyro osed Units Accompl. Type: - Pro osed Units ctual Units Actual Units 2010 -2011 Action Plan Appendix "B" UNIP Ve is 2.0 Grantee Name: City of Baldwin Park Project Name: IChildcare Subsid Pro ram Description: d xois Pro'e u: UOG Code: I CA060234 BALDWIN PARK The program provides subsidies for quality, low cost childcare to parents of children at various licensed childcare centers. The City's Parks and Recreation Department conducts the daily administration of the activities. The CDBG Coordinator will review and verify the eligibility requirements. Location: 'PrierT Need Cate or City of Baldwin Park 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 Select one: Public Servces '.. Explanation: Expected Completion Date: Provide needed community and supportive services to those of low- and moderate- income persons and youth. Service area: Citywide 6/30/2014 jective ategory Q Decent Housing Suitable Living Environment Economic Opportunity 'Specific objectives Outcome Categories ❑� Availability/Accessibility ❑ Affordability Sustamability 1 Improve the services for low /mod income persons _ 2 - -- 3 ♦ in I _ C d 04 He seholds ♦ - Pro ram Year 1 Pro used 45 1 04 Households v Pro ram Year 4 Proposed ,4 Underwa complete 3 com fete = — jL v a 04 Households ♦ l "_ Program Year 2 Proposed 30 Accompl. Type: ',, v Program Year 5 Pro used Underway unnerwav com late co m fete of d u U Q 04 Households v ram Year 3 Proposed 4 Accompl. Type: v _ Con Plan Period Proposed Underway erwaPro com fete m fete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment Persons SL -1 05L Child Care Services 570.201(e) .. ♦ Matrix Codes v Matrix Codes ♦ ! Matrix Codes Matrix Codes v ''.. Matrix Codes v CDBG : v Pro osed Amt. $27,000 ,; i Fund Source: v Proposed Amt. Actual Amount $14,965 Actual Amount YFund Source ♦ ' Pro osed Amt. Fund Source. v Proposed Amt. Actual Amount Actual Amount 0 L 04 Households .v _ 'Actual Proposed Units 45 :: ' Accompl. Type: ♦ i. Proposed Units Units 37 Actual Units a Accompl. Type: a Proposed Units ' - Accompl. Type: ♦ - Proposed Units Actual Units Actual Units N CDBG ♦ I Proposed Amt. 13,900 " Fund Source: v " Proposed Amt. Actual Amount Actual Amount _ M O r1 Fund Source: v Proposed Amt., Fund Source: v Proposed Amt. Actual Amount , �; ' Actual Amount 04 Households S Proposed Units 30 Accompl. Type: ♦ Proposed Units Actual Units -. Actual Units Accompl Type_L -' Proposed Units Accompl. Type: ♦ i Proposed Units Actual Units Actual Units M YFund M C CDBG v Proposed Amt. 7,500 a - - Fund Source: v Proposed Amt. _ Actual Amount Actual Amount Source: v .Pro osed Amt. Fund Source �.. Proposed Amt. Actual Amount �� Actual Amount 04 Households v Proposed Units 20 Accompl. Type: vJ Proposed Units Actual Units Actual Units a Accompl. Type: ♦ Proposed Units , Accompl. Type* v '. Proposed Units Actual Units Actual Units i CDBG ♦ Proposed Amt. $3,325 ;' Fund Source: ♦ i. Proposed Amt. Actual Amount Actual Amount N r M Fund Source: v Proposed Amt. Fund Source: ! ♦ I Proposed Amt. Actual Amount Actual Amount 04 Households ♦ Proposed Units 4 Accompl. Type: v - Proposed Units Actual Units Actual Units O a Accompl. Type: v -' Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units N 6 Fund Source: ♦ = Proposed Amt. = Fund Source. vj. - Proposed Amt. Actual Amount Actual Amount i0o- Fund Source: v Proposed Amt. Fund Source: Lv Proposed Amt. Actual Amount �m w�II - Actual Amount R Accompl. Type: v S Pro osed Units Accompl. Type: v :Actual Pro osed Units Actual Units Units O d Accompl. Type: v _ I Proposed Units Accompl. Type: • _ '- Proposed Units Actual Units Actual Units ' 2010 -2011 Action Plan Appendix "B" CPMP Ve is 2.0 Grantee Name: City of Baldwin Park Project Name: Sorts Scholarship Pro ram Description: I ID15 Project #: I I UOG Code: I CA060234 BALDWIN PARK This program provides scholarships to children low- and moderate- income families that will allow them to participate in organized youth sports programs. The program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The City's Recreation's and Community Services Department conducts the daily administration: of activities. Location: Prior ` Need Cate o City of Baldwin Park Recreation - 14305 Morgan Street Select one: Public Services Baldwin Park, CA 91706 !. Explanation: Expected Completion Date: Provide needed public and income persons and youth. Service area: Citywide. community services for low- and moderate - 6 30 2014 jective tegory Q Decent Housing Suitable Living Environment Economic OpportunitySpecific Ob ect(ves Outcome Categories 1 Improve the services for low /mod income persons • ❑� Availability /Accessibility El Affordability : 2 _ ❑ Sustainability 3 U) 01 People a Proposed 400 01 People ♦ Proposed 9 7 *' .._ Underwa Underway _ C a O > Program Year 1 Complete Program Year 4 complete £ 01 People ♦ Pre osed Y40 Accompl. Type: ���� Pro ^osed Underway Underway m - _._i <. d o 'o £ Program Year 2 Program Year S Complete com fete L a u 01 People ♦ Proposed 120 Accompl. Type:i v Pro osed Q_- - underway Underway com fete ]Complete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of Persons SL -1 creating suitable living environment 05D Youth Services 570.201(e) ♦ Matrix Codes Matrix Codes L_ Matrix Codes v Matrix Codes • Matrix Codes CDBG • Pro osed Amt. 20 000 ; ; Fund Source: ! ♦ Proposed Amt. - Actual Amount $22,773 Actual Amount L Other Proposed Amt. 20 000 1, Fund Source ♦ Pro osed Amt. i' Actual Amount Actual Amount £ m OS People s Pro osed Units 400 =' Accompl. Type: • Proposed Units Actual Units 262 Actual Units O f. ': '- a Accompl. Type: IV Pro osed Units '. Accompl. Type: ♦ I Proposed Units Actual Units ?: Actual Units N GDBG • Proposed Amt. 16 700 " ;; Fund 6ource• Proposed Amt. _V]. Actual Amount ` Actual Amount } Fund Source: Proposed Amt. ': Fund Source ♦ Proposed Amt. Actual Amount Actual Amount E 01 People • Proposed Units 140 - Accompl Type: ♦ Proposed Units Actual Units Actual Units L_- m ._._..._._. I. O L Accompl. Type: ♦ I Proposed Units Accompl. Type: ♦ Proposed Units Units Actual Units [Actual - CDBG v ! Proposed Amt. $15,000 !; Fund Source: v Proposed Amt. M -. Actual Amount Actual Amount ai Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. - Actual Amount Actual Amount 01 People • Proposed Units !!1120 ` Accompl. Type:�� Pro osed Units Actual Units Actual Units O `� Accompl. Type: • Pro osed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units -' CDBG • Proposed Amt. $12,350 Fund Source: 7 Proposed Amt. 1 Actual Amount Actual Amount L I: YFund Source: ♦ : Proposed Amt. Fund Source: ♦ Proposed Amt. I: Actual Amount Actual Amount M 01 People ♦ Pro osed Units 97 i„ •• Accompl Type:, �,J .. asA mwou . Proposed Units nrmirvw. at p + Actual Units Actual Units Oy,,. L a Accompl. Type: 1 ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units > Actual Units P IA Fund Source: • Proposed Amt. 1:., Fund Source: ♦ Pro osed Amt. L _. Actual Amount Actual Amount 0 Fund Source • Proposed Amt. Fund Source: �. Pro osed Amt. = Actual Amount Actual Amount £ m L Accompl. Type: ♦ reposed Units Accompl. Type: ♦ Proposed Units _ _ Actual Units Actual Units Of O a Accompl Type: ; ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units " Actual Units -. 2010 -2011 Action Plan Appendix "B" CPMP Verse 2.0 Grantee Name: City of Baldwin Park Project Name: IYouth Em to meat Program Description: IRIS Project #: uOG Code: ICA060234 BALDWIN PARK This program offers low- and moderate - income youth with part-time employment opportunities providing job experience as clerical assistants, aquatic personnel, recreational aides, and general maintenance workers. The City's Recreation and Community Services Department conducts the daily administration of the activities. Location: ' Priority 14eed Category City of Baldwin Park 4100 Baldwin Park Blvd. Select one: Public Services Baldwin Park, CA 91706 Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate- income persons and youth. Service area: Citywide. 6/30/2014 i iv ategory O Decent Housing 0 Suitable Living. Environment Economic Opportunity . Specific Ob'e ivies ; Outcome Categories Q Availability/Accessibility ❑ Affordability 1 Improve economic opportunities for low income persons v 2 improve the services for low /mod income persons 3 1 ❑ Sustainab{6ty. V) 01 People -1 Proposed 20 01 People 7-1 Proposed 3 Underway Complete 8 Underway Complete +' _ C > v _.._ Pro ram Year 1 _._ Pro ram Year 4 S01 u _ o a •o � People ♦ ! Program Year 2 Proposed 8 Accompl. Type: Program Year 5 Proposed Underway Underwa Complete complete IL u 01 People II v Proposed 3 Accompl. Type: ♦, Proposed Underway Underway Q- Complete IComplete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose ofJ People EO -1 creating economic opportunity 05D Youth Services 570,201(e) -1 Matrix Codes v Matrix Codes IV Matrix Codes Matrix Codes v Matrix Codes ♦ �y CDBG '�,�, Proposed Amt. 30,000 :, Fund Source: ♦ Proposed Amt. Actual Amount V Actual Amount 34 227 YFund r`p Source �', Proposed Amt. Fund Source: y Proposed Amt. Actual Amount Actual Amount 1 People v Proposed Units 20 Accompl. Type: v Proposed Units Actual Units 8 Actual Units a O Il Accompl, Type v Proposed Units Accompl. Type: v - Pro osed Units Actual Units Actual Units N i CDBG v Proposed Amt. $22,300 :: Fund Source: v - Proposed Amt. Actual Amount Actual Amount YFund Source: v Proposed Amt. Fund Source: -7 Proposed Amt. Actual Amount Actual Amount R 01 People ♦ Proposed Units 8 Accompl. Type: ♦ Proposed Units Actual Units Actual Units L m ._ ..... _ = 0. Accompl. Type. ♦ :' Proposed Units Accompl. Type: v = Proposed Units Actual Units Actual Units M CDBG Proposed Amt. $8,000 _' Fund Source: ♦ '- Proposed Amt. Actual Amount Actual Amount YFund M Source: v Proposed Amt. Fund Source: ♦ - Proposed Amt. Actual Amount Actual Amount l People iv Proposed Units 5 - Accompl. Type; v Proposed Units Actual Units Actual Units 01 - O 0. Accompl. Type: v Proposed Units Accompl. Type: ♦� - Proposed Units Actual Units Actual Units i CDBG v Proposed Amt. $11,400 Fund Source: �', Proposed Amt. Actual Amount Actual Amount R Y Fund Source: v ,j Proposed Amt. Fund Source:. - Proposed Amt. Actual Amount Actual Amount R01 People v Proposed Units 3 i Accompl. Type: v Proposed Units Actual Units Actual Units Of '- O d Accompl Type: ♦ Proposed Units Accompl Type: : ♦ Proposed Units Actual Units Actual Units in Fund Source: ♦ Proposed Amt. Fund Source: v'i Proposed Amt. Actual Amount Actual Amount YFund rC Saurce: ♦ Proposed Amt. Fund Source: v : Proposed Amt. Actual Amount Actual Amount Accompl. Type: v Proposed Units Accompl. Type. v Proposed Units Actual Units Actual Units m O a Accompl, Type: v Proposed Units Accompl. Type v - Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" cPMP Ve is zn Grantee Name: City of Baldwin Park Project Name: I Graffiti Removal Description: I JIDISProject#: I JU0G Code: ICA060234 BALDWIN PARK This project provides for removal of graffiti from public facilities located in the City of Baldwin Park. The Public Works Department conducts the daily administrative activities. Location: Priority Need Category City of Baldwin Park 14403 East Pacific Avenue Select one: Other Baldwin Park, CA 91706 Explanation: Expected Completion Date: Improve neighborhood conditions for low- and moderate - income residents. :Service area: C.T. 4047.01 BG1,2,3,4; 4047.02 BG1; 4047.03 BG1,2; 4048.01 BG1,2,3,4;'4048.02 BG2; 4049.03 BG1; 4050.02 BG2; 4051.02 6/30/2014 jectrve tegory 0 Decent Housing BG1; 4052.01 BG1,3; 50.52.02 BG1,2; 4069.00 BG4;, 4070.01 BG2;, Suitable Living Environment O Economic Opportunity Outcome Categories 1 Improve the services for low /mod income persons Q Availability/Accessibility El Affordability 2 I__: 3 _ • ❑Sustainabili ty 01 People ♦ Proposed 1000 01 People ♦ Proposed 1000 rn +' C Underway Underway complete Pro ram Year 1 Complete 12000 Program Year 4 E 1 c 01 People — Proposed SOLO Accompi. Type: ♦ Proposed u, Underway Underway v a Pro ram Year 2 Pro ram Year 5 Complete Complete CL u 03 People ♦ Proposed 1000 Accompl. Type: ♦ Proposed Underway Underway Q complete complete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose People Served SL -3 of creating suitable living environment 05 Public Services (General) 570.201(e) ♦ ! Matrix Codes Matrix Codes ♦ Matrix Codes ♦' Matrix Codes ♦ Matrix Codes CDBG ♦ Proposed Amt. $56,819 '- Fund Source: ♦ 'Proposed Amt. ry L J i Actual Amount $56,819 Actual Amount (V Other wl Proposed Amt. 100000 Fund Source: ♦ Proposed Amt. } i' Actual Amount - Actual Amount ROl People ♦ Proposed Units 1000 Accompl. Type: ♦ Proposed Units Actual Units 12000 Actual Units Ol - 'i O L a Accompl. Type: ♦ Proposed Units I Accompl. Type: l ♦ Propose Units Actual Units Actual Units i N CDBG ♦ Proposed Amt. $51,000 :;; Fund Source:', ♦ Proposed Amt. Actual Amount Actual Amount " YFund Source: ♦ :Proposed Amt.. Fund Source v Proposed Amt. Actual Amount Actual Amount OS People ♦ Pro posed Units 1000 + Accompl. Type: - ♦ Proposed Units Actual Units Actual Units m 3. O a Accompi. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units : Actual Units CDBG ♦ i Proposed Amt. $33,395 ' Fund Source: ♦ :. Amt. M L ' Actual Amount -Proposed Actual Amount O (V Fund Source. v : Proposed Amt., Fund Source ♦ Pro posed Amt. Actual Amount Actual Amount m 01 People♦ Proposed Units 1000. Accompl. Type: ♦ Proposed Units L Of i Actual Units Actual Units O CL Accompl .Type: v __ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units - -T CDBG ♦ Proposed Amt. 131,796.. , Fund Source. ♦ Proposed Amt. Actual Amount Actual Amount L } Fund Source: ♦ Proposed Amt. Fund Source: �♦ Proposed Amt. - Actual Amount Actual Amount 01 People ♦ Proposed Units 1000 Accompl. Type: ♦ Proposed Units M L 0 Actual Units - Actual Units O a Accompl. Type: ♦ Proposed Units Accompi. Type: ♦ Proposed Units Actual Units Actual Units i.. '- in Fund Source ♦ Proposed Amt. Fund Source_: Proposed Amt. Actual Amount Actual Amount L - N Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. > f! Actual Amount `- Actual Amount Type: RAccompl. ♦ Proposed Units : Accompi Type: ♦ Proposed Units Actual Units Actual Units OI i. O L Accompl Type: ♦ Pro osed Units Accompl. Type: I ♦ Proposed Units Actual Units a 3 : Actual Units 2010 -2011 Action Plan Appendix "B" CPMP V--2.0 Grantee Name: City of Baldwin Park Project Name: I Santa Anita Fam1 Services Description: IDIS Pro'ect #: UOG Code: CA060234 BALDWIN PARK This program provides education, mental health and social services to assist in enabling older adults to remain safely in their homes within their communities. Location: Priority Need Cate' or Family Service Center 14305 Morgan Street Baldwin Park, CA 91706 $elect One: Public Services Explanation: Expected completion Date: Provide needed public and community services for low- and moderate - income persons and /or with special needs. Service area: Citywide 6 30 2014 jectrve tegory '.0 Decent Housing 0 Suitable Living Environment 0 Economic Opportunity g ecii +c objectives Outcome Categories 2 Availability /Accessibility ❑Affordability ❑ Sustamabilay 1 Improve the services for low /mod income persons _ 2 '- 3 m +' — G a) 01 People v __.._ __.. Program Year 1 Proposed 150 01 People ♦ 'Underwa Program Year 4 Proposed 165 Underway complete 208 complete = U1 U _ d is 0 01 People ♦ Program Year 2 Proposed 170 Accompl. Type Program Year 5 Proposed Underway complete Underway Complete 0 y O Q 01 People v Program Year 3 Proposed 150 Aaompl. Type: v 'L- Con Plan Period posed Uncle—ay erway complete plete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment People Served SL -1 05A Senior Services 570.201(e) v Matrix Codes �. Matrix Codes v Matrix Codes _. Matrix Codes I v Matrix Codes IV. .-0 i dFund } CDBG _v � Proposed Amt. $5,000 ' ? .' Fund Source; v ' Proposed Amt. Actual Amount $5,000 Actual Amount Source: v i Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount R 07 Ol People', v i Proposed Units 150 Accompl. Type: v Proposed Units Actual Units 208 Actual Units O a Accompl. Type: _ v ':- Proposed Units Accompl. Type: v '. Proposed Units Actual Units Actual Units N CDBG -7 Proposed Amt. $4,150 ' ;Fund Source: v Proposed Amt. Actual Amount Actual Amount M r M 01 Fund Source: v ;Actual Proposed Amt. Fund Source: v Proposed Amt. Amount �' , Actual Amount 01 People v Proposed Units 170 F:�� ccompl. Type: v +. Proposed Units Actual Units Actual Units O a Accompl, Type: ♦ - -- - ' Pro osed Units cmm pl. Type: v Proposed Units Actual Units Actual Units M i CDBG v 3 Proposed Amt. $3 500. ;: Fund Source: . v l:. Proposed Amt. Actual Amount Actual Amount YFund R Ot Source: ♦ Proposed Amt.; Fund Source. v �. T Proposed Amt. Actual Amount r 01 People ♦ Actual Amount Proposed Units 150 Accompl. Type: ♦ - -:�' Proposed Units Actual Units Actual Units O a Accompl. Type: ♦ _. Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units d. CDBG ��, v Proposed Amt. $3,325; Fund Source: v Proposed Amt. Actual Amount Actual Amount WFund Source: v Pro osed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount M Of Ol People ♦ Proposed Units 165 Accompl. Type: v Proposed Units - Actual Units Actual Units O a Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units i Actual Units Actual Units N YFund Fund Source: v Proposed Amt.'' Fund Source. �, Proposed Amt. Actual Amount '. Actual Amount Source: v Pro osed Amt. Fund Source �; Proposed Amt. Actual Amount Amount fL0 01 O a Accompl. Typew '; Proposed Units =�ALctul ed Units Actual Units Units Accompl. Type:_, v Proposed Units sed Units - 3 Actual Units Units 2010 -2011 Action Plan Appendix "B" CPMP V --2.0 Grantee Name: City of Baldwin Park Project Name: I East San Gabriel Valle Coalition for the Homeless Description: IRIS Pro'ect #: UOG Code: JCA060234 BALDWIN PARK This program provides year round emergency aid for the needy and homeless. Aid includes case management, motel accommodations, permanent and transitional housing, mental and medical placement and drug rehabilitation placement. The City's Recreation and Community Services Department conducts the daily administration of the activities. Location: Priorit Need Category', 'Family Service Center -- 14305 Morgan Street Select one: Homeless /HIV /AIDS Baldwin Park, CA 91706 Explanation: Expected Completion Date: .Provide needed public and community services for homeless persons with special needs. Service area: Citywide and 6/30/2014 ecbve tegory Q Decent Housing 0 Suitable Living Environment Q Economic Opportunity ecift 6b ectivets Outcome Categories 1 Increase the number of homeless persons moving into permanent housing • D Availability/Accessibility 2 v El Affordability -- ❑ Sustamability 3 • O1 People v Proposed 1400 • Proposed 200 0) =01 Underway complete Pro ram Year 1 complete m Year 4 13 s 01 People v Proposed 85 Accompl Type: • ( Proposed U _ Underway Underway Complete complete W ° Pro ram Year 2 Program Year 5 pi, u 01 People • Proposed 90 Attompl. Type: v Proposed Underway Underway U____ Q __._ - - complete complete Program Year 3 Con Plan Period Proposed Outcome Performance Measure I Actual Outcome Accessibility for the purpose of People Served SL -1 creating suitable living' environment 05 Public Services (General) 570.201(e) v Matrix Codes v Matrix Codes • Matrix Codes •' Matrix Codes I Matrix Codes v .i CDBG Proposed Amt. $10,000 L Fund Source: • Proposed Amt. Actual Amount $10,000 Actual Amount _ YFund Source: v Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount <: _ fi0 01 People v Proposed Units 1400 .: i, Accompl. Type: v� Proposed Units Actual Units 215 Actual Units a 'l O a Accompl. Type: v Proposed Units Accompl Type: v Proposed Units Actual Units Actual Units i! N CDBG v Proposed Amt. `; : Fund Source: v Proposed Amt. Actual Amount 75$8350 Actual Amount i. 0) Fund Source: v Proposed Amt. '' Fund Source: �I',. Proposed Amt. : Actual Amount Actual Amount M 01 People _ _ v Proposed Units 85 " _ Accompl. Type: a Proposed Units Actual Units Actual Units 01 '.:. O IL Accompl. Type: • Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units ty CDBG Proposed Amt. $10,000 , Fund Source: v Proposed Amt. Actual Amount Actuai Amount 0) Fund Source: v Proposed Amt. Source: v Pro osed Amt. Actual Amount Actual Amount �I Ol People Proposed Units 90 Accompl. Type: ® Pro osed Units OI : Actual Units Actual Units O Accompl. Type: v Proposed Units Accompl. Type: • Proposed Units a` _._ _ Actual Units Actual Units a CDBG • Proposed Amt. $9,500 Fund Source: . v Proposed Amt. - Actual Amount Actual Amount r.. YFund Source: " Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount 01 People v Proposed Units 200 Accompl. Type: v Pro osed Units ra Actual Units Actual Units 01 - O IX Accompl. Type: Proposed Units Accompl. Type: • Proposed Units Actual Units Actual Units r. - N Fund Source: • Proposed Amt. `; Fund Source: • Proposed Amt. _ Actual Amount Actual Amount NFund Source: • Proposed Amt. Fund Source: • Proposed Amt. Actual Amount Actual Amount ILO l. Type: v Proposed Units Type: v Proposed Units i. Actual Units FAccompl. Actual Units 01 O IL l. Type: LA Proposed Units' mpl. Type v Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Vers 2.0 Grantee Name: City of Baldwin Park Project Name: I Redeemer Food Bank Description: I JIDISProject#: u Code: CA060234 BALDWIN PARK This program provides year round food bank services to families in need. The Church of the Redeemer will conduct the daily administration of the activities. The City's CDBG Coordinator will review and verify eligibility requirements. Location: Priority !Need Cate' o Church of the Redeemer 3739 N. Monterey Avenue Baldwin Park, CA 91706 Select One: Public Services Explanation: Expected Completion Date: Provide heeded public and community services for IoW- and moderate - income persons and /or with special needs. Service area: Citywide 6/30/2014 lective Category Q Decent Housing Suitable Living Environment Economic Opportunity ' 'S ecifc U6'ectives Outcome Categories El Availability /Accessibility El Affordability ❑ Sustainability 1 Improve the services for low /mod income persons ° ° — -- - — — 3 ° H +' ® p d 01 People ° - Program Year 1 Proposed 1200 Accompl Type: ♦ Program Year 4 Proposed 1200 Underway complete 1990 Underway complete .0 U n U _ 01 People Program Year 2 Proposed 2500 Accompl, Type: ° ! Program Year 5 Proposed Underway Underway Complete complete C u Q 01 People ° Program Year 3' Propose 2750 rcompi Type: LI ° Con Plan Period Proposed Underway Underway Complete Complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating, suitable Irving environment People Served SL -1 05 Public Services (General) 570.201(e) ° i Matrix Codes 4 ° Matrix Codes ° '.I Matrix Codes ° Matrix Codes ° Matrix Codes ° ,y CDBG 7-71, 1 Pro osed Amt. $10,000 Fund Source: ° Proposed Amt. Actual Amount $10,000 .: Actual Amount d Fund Source: Propose Amt. Fund Source. ° : Proposed Amt. Actual Amount Actual Amount E 0 of People , ° f s. Proposed Units 1200.> Accompl. Type: °.. Proposed Units Actual Units 1990 Actual Units _ O L Accompl. Type: L Proposed Units : Accompl. Type. ° ! Proposed Units Actual Units Actual Units N CDBG v, Proposed Amt. $8_350 Fund Source: ° Proposed Amt. Actual Amount Actual Amount V Fund Source:. Proposed Amt..' _ Fund Source: ° Proposed Amt. Actual Amount Actual Amount M01 Im O a People ° Proposed Units 2500 l�` , .Accompi. ,'c` Type: ° Proposed Units Actual Units `: Actual Units Accompl. Type: ° :'. Proposed Units Attompl. Type: ° i Proposed Units Actual Units Actual Units ly i CDBG ° i l Proposed Amt. $10,000 Fund Source: ° Proposed Amt. Actual Amount Actual Amount } Fund Source: ° '. Proposed Amt, Fund Source: ° Proposed Amt. Actual Amount Actual Amount M Ol 01 People ° :: Proposed Units 2750 ; Accompl. Type: ° ! Proposed Units Actual Units Actual Units O a Accompl. Type: ° Proposed Units Accompl. Type: ® r Proposed Units Actual Units Actual Units cp CDBG ° I Proposed Amt. $12,350 '.,.` Fund Source: ° ! Proposed Amt. Actual Amount Actual Amount YFund Source: ®I t Proposed Amt. Fund Source: ° Proposed Amt. Actual Amount Actual Amount M 0 01 People ° it -: Proposed Units 1200 :Accompl. .: Type: ° + Proposed Units Actual Units Actual Units 0 IL Accompl. Type: Proposed Units ' . Accompl. Type:,' ° Proposed Units Actual Units Actual Units in Fund Source: ° ! Proposed Amt.' Fund Source: ° _'. Proposed Amt. Actual Amount Actual Amount YFund Source: ° : Proposed Amt. _ _r Fund Source ° ". Proposed Amt. Actual Amount Actual Amount E (� 0 Accompl. Type: ° I Proposed Units ' Accompl. Type: ®I Proposed Units Actual Units Actual Units O a Accompi. Type: ® Proposed Units Accompl. Type• ® Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Vec;lon 2.0 Grantee Name: City of Baldwin Park Project Name: I Project Sister Description: I JIDISProject#: I I UOG Code: ICA060234 BALDWIN PARK This program provides client management and intervention to victims of rape, sexual assault, domestic violence and child sexual abuse. Also includes outreach to children through presentations at schools located in low income areas. Location: Priority .Need Cate' o Family Service Center 14305 Morgan Street Baldwin Park, CA 91706 Select One: Public Services j Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate - 'income persons and /or with special needs. Service area: Citywide '.6130/2014 lecuve Category Q. Decent Housing (9) Suitable Living Environment O Economic Opportunity Specific Oh'ectives Outcome Categories QAvailability/Accessibility ❑ Affordability QSustainabiiity 1I Improve the services for low /mod income persons 2 -° 3 +' — G v 01 People ♦ Program Year 1 Proposed 7 Accompl. Type ♦ __ _._ Program Year 4 Proposed 280 Underway Underway complete 3 Complete .0 V _ o a ., ,o E 01 People ♦ Program Year 2 Proposed 4 Accompl. Type. Program Year 5 Proposed Underway complete Underway complete CL u U Q 01 People I ♦ r Program Year 3 ': Proposed 280 Accompl. Type: ��, _ Con Plan Period Proposed Underway Underwa complete Complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living' environment People Served' SL -1 05 Public Services (General) 570.201(e) Matrix Codes Matrix Codes ♦ ',, Matrix Codes Matrix Codes ♦ Matrix Codes • N CDBG 777i7 l Proposed Amt. $5,000 , ', Fund Source.: Proposed Amt. Actual Amount $4,716 Actual Amount _ R N Y Fund Source ♦ I.PrOPOsed Amt. Fund Source ♦ Proposed Amt. Actual Amount Actual Amount R Im 01 People '' ♦ ,.. Proposed Units 7 ' . ., Accompl. Type ♦ Proposed Units Actual Units Actual Units 3 aAccompl. Type: ♦ .'. Proposed Units 4 . Accompl. Type ♦ Pro osed Units Actual Units Actual Units N CDBG : '. Proposed Amt. Actual Amount $3,250 ,x' Fund Source �-jI Proposed Amt. Actual Amount _ 4 Y OI Fund Source ♦ '- Proposed Amt. Fund Source: �, Proposed Amt. Actual Amount Actual Amount 01 People ♦ J. - Proposed Units 4 Amompl. Type. ♦ ':.. Proposed Units Actual Units Actual Units O a Accompl. Type: ♦ Proposed Units Accompl. Type. ♦ + Proposed Units Actual Units Actual Units M i CDBG ♦ Proposed Amt. $3,500 Fund Source: ♦ ,. Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ 1 Proposed Amt., Fund Source: I ♦ Proposed Amt. Actual Amount Actual Amount R 01 01 People ♦ :': Proposed Units 280 Accompl. Type: ♦ iM 9 Proposed Units Actual Units Actual Units O a Accompl. Type ♦ t Proposed Units Accompl Type: ♦ y�' Proposed Units Actual Units Actual Units d. CDBG ♦ Proposed Amt. $2 850,. Fund Source: ♦ ! Proposed Amt. Actual Amount Actual Amount M d } M CA Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. ! Actual Amount "' Actual Amount 01 People Iv Proposed units ts� its 280 Accompl. Type: ♦ Proposed Units Actual Units Actual Units O a Accompl. Type:_ :'. Proposed Units Accompl, Type: I ♦ ! Proposed Units Actual Units Actual Units N Fund Source: _ w l Proposed Amt. Fund Source: ♦ , : Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ I Proposed Amt. Fund Source: ♦ ! - Proposed Amt. Actual Amount Actual Amount M Oi Accompl. Type: I Proposed Units Accompl Type: _� ♦ Proposed Units Actual Units Actual Units O d Accompl. Type: . ♦ is Proposed Units Accompl Type: ♦ Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" cPMP Versi,,, 2.o Grantee Name: City of Baldwin Park Project Name: Saint John the Ba tist Church Parentin' Classes Description: IDIS Project tle: UOG Code: CA060234 BALDWIN PARK ''.Saint John the Baptist Church will provide classes to assist low- income residents with parenting skills Location: Priority Meed Cate or St. John Baptist Church 3883 Baldwin Park Blvd. Baldwin Park, CA 91706 Select One: Public Services Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate - income persons. Service area: Citywide 6/30/2014 Jectwe tegory Q Decent Housing 9 Suitable Living Environment O Economic Opportunity spade 06'ectives" Outcome Categories El Availability /Accesslbllity Affordability []Affordability ❑ Sustainabiiity 1 Improve the smites for low /mod income persons _ 2 — -- — 3 rn *' C d Ol People I, ♦ Pro ram Year 1 Proposed 50 Accompl Type: ♦ Program Year 4 Proposed 25 Underway Underwa Complete 22 complete = p £ 01 People Iv I Pro ram Year 2 Proposed 80 Accompl. Type' Pro ram Year 5 Proposed Underway Complete Underway Complete L a u U.......... Q 01 People v _. _- Pro 'ram Year 3 Proposed 80 Accompl. _ _ Type: ♦ : Con Plan Period Pr Proposed Underway Underway complete cam lets Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment People Served SL- 05 Public Services (General) 570.201(e) ♦ ' Matrix Codes Matrix Codes j ♦ ' Matrix Codes f Matrix Codes ♦ Matrix Codes ,y CDBG --1 .Proposed Amt. $4,000 ', Fund Source: ♦ _ Proposed Amt. Actual Amount $4,000 . Actual Amount Y Fund Source: ♦ Proposed Amt. �.__. Fund Source: ♦ : Proposed Amt. Actual Amount Actual Amount E 01 01 People ♦" Proposed Units Actual Units 50 22 Accompl. Type: ♦ Proposed Units Actual Units d Accompl. Type: Iv 'J Proposed Units Accompl. Type: ♦J Proposed Units Actual Units Actual Units N CDBG ♦ s Proposed Amt. 3 250 Fund Source: _[♦ Proposed Amt. Actual Amount Actual Amount M Fund Source: ♦ Proposed Amt. ', Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount A 01 01 People ♦ Proposed Units 80 Accompl. Type: _ Proposed Units Actual Units Actual Units O a Accompl. Type: ♦ -' Proposed Units Accompl. Type. ♦ Proposed Units Actual Units Actual Units M CDBG Proposed Amt. Actual Amount $2 750' ^ Fund Source: I�. Proposed Amt. - Actual Amount Fund Source ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. i Actual Amount Actual Amount ILO 01 01 People ♦ - Proposed Units 80 Accompl. Type: ♦ Proposed Units Actual Units Actual Units a Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units d. YFund £ i 01 CDBG ♦ Proposed Amt. _ _ $2,138 `. Fund Source: ♦ Proposed Amt. Actual Amount P Actual Amount Source: ♦ Proposed Amt. _ Fund Source: ♦ Proposed Amt. t Actual Amount.; Actual Amount 01 People ♦ Proposed Units 25 mpl Acco. ♦ Type: Proposed Units Actual Units Actual Units 0 C Accompl. Type: ♦ Proposed Units ;Accompl. Type ♦� ! Proposed Units Actual Units Actual Units N i Fund Source: ♦ is Proposed Amt. Fund Source: L _ Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. fund Source: ♦ - Proposed Amt. Actual Amount Actual Amount 1£a ON Accompl. Type: ♦ -. Proposed Units" Accompl Type: ♦ ! Proposed Units Actual Units Actual Units O i a Accompl. Type: ♦ Proposed Units ., Accompl Type: ♦ Proposed Units '. Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Verson 2.0 Grantee Name: City of Baldwin Park Project Name: I Domestic Violence Advocate Description: I JIDISProject#: I I UOG code: ICA060234 BALDWIN PARK Provides for DV Advocate to work with the DV /Sexual Assault detectives providing emergency assistance to DV victims, guide victims through the criminal justice system, serve as the coordinator of police, health, and shelter services available. The DV Advocate is responsible for conducting community outreach and education, and training to patrol officers and detectives. The DV Advocate will receive copies of DV reports and contact victims. The Advocate coordinates with detectives on services needed . by each victim. Location: :-Prlority ;Need Oate�4 City of Baldwin Park 14403 East Pacific Avenue 'Baldwin Park, CA 91706 $elect One: Non homeless Special Needs - Explanation: Expected Completion Date: Provide needed public and community' services for persons who are considered special needs. Service area: Citywide '.. 6 130/2014 lectwe tegory Q Decent Housing 0 Suitable Living Environment 0 Economic Opportunity " S aifc Ob.ecUves Outcome Categories QAvailability/Accessibility ❑Affordability ❑Sustainability 1 Improve the services for low /mod income persons _ 2 3 _.�. *' _ C v 01 People _._..L Program Year 1 Proposed 10 Accompi Type: - ♦ Program Year 4 Proposed '180 Underway complete 115 Underway complete E =01 A V _ d a People V Pro cam Year 2 Proposed 100 Accompi. Type: ♦ : Pro ram Year 5 Proposed Underway complete complete y 0 O Q 01 People ♦ __ Pro ram Year 3 Pro osed 100 Accompl. Type: v ___ -- _ �. Con Plan Period Proposed Underway Underway complete complete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment People Served SL -1 05G Battered and Abused Spouses 570.201(e) v 1, Matrix Codes Matrix Codes ♦ '', Matrix Codes Matrix Codes ♦ Matrix Codes ,y i CDBG v Proposed Amt. $15,000,',2 Fund Source: ♦ Proposed Amt. I Actual Amount _$18 039 Actual Amount a) Fund Source: Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount ILO 0 01 People ♦ -J ( Proposed Units 10 " Attompi. Type: ♦ Proposed Units Actual Units 115 Actual Units O D. Accompl. Type• w i Proposed Units " Accompi. Type: ♦ Proposed Units Actual Units Actual Units N CDBG!. ♦ s Proposed Amt. $13 548; Fund Source: ® Proposed Amt. ' Actual Amount Actual Amount Fund Source ♦ Proposed Amt. ;` Fund Source ♦ Proposed Amt. Actual Amount Actual Amount m01 m People v Pro osed Units 100 "Accompi. Type. ® Pro osed Units Actual Units Actual Units a Accompi. Type: ♦ .. Proposed Units Accompi. Type. Proposed Units Actual Units Actual Units M i CDBG ♦ Pro osed Amt. 14 000 Fund Source: v ('. Proposed Amt. I Actual Amount Actual Amount Fund Source: v : Proposed Amt. Fund Source: ♦ Pro osed Amt. Actual Amount Actual Amount M tT 01 People v -. Proposed Units 100 Accompi. Type: ! ♦ Proposed Units Actual Units Actual Units O O. Accompi. Type: v +: Proposed Units Accompi. Type: ♦ Proposed Units Actual Units Actual Units V CDBG', ®. Pro osed Amt. $13,300 Fund Source: v Pro osed Amt. Actual Amount Actual Amount M) Fund Source: v s Pro osed Amt. Fund Source v Proposed Amt. Actual Amount Actual Amount M 01 01 People ♦ - Proposed Units 180 Accompi. Type: v Proposed Units Actual Units Actual Units O C Accompl. Type: ♦ Proposed Units Accompi. Type • Proposed Units Actual Units Actual Units N L Fund Source: v Proposed Amt. `' : Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 4)) Y Fund Source - v d Proposed Amt. Fund Source: ® Proposed Amt. Actual Amount Actual Amount IL6 CM Accompl. Type__ Proposed Units " Aaompl. Type: v :. Proposed Units Actual Units Actual Units a Accompl. Type: v -.' Proposed Units Accompl. Type:', v Proposed Units Actual Units : Actual Units 2010 -2011 Action Plan Appendix "B" CrMP V­ w, 2.0 Grantee Name: City of Baldwin Park Project Name: I Rehabilitation Administration Description: I JIDIS Project #: I IUOGCode: ICA060234 BALDWIN PARK Funds will cover the cost of application processing; underwriting, inspections, preparation of work write -ups, etc. for the Residential Rehabilitation Program. Location: priority Need Cate" City of Baldwin Park 14403 East Pacific Avenue (Baldwin Park, CA 91706 Select one: - --}. Owner Occupied Housing Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. 6 30 2014 le awe ategory Decent Housing Q Suitable Living Environment 0 Economic Opportunity 'S aCific Ob'ecthies Outcome Categories ❑Q Availability /Accessibility ❑ Affordability ❑ Sustamability 1 Improve the quality of owner housing �I _ 2 -- 3 ♦ k ® O d 10 Housing Units j v Program Year 1 Pro osed 20 Accompl. Type: v Pro ram Year 4 Proposed Underway Underway com fete Complete P .0 U _ d a 10 Housing Units v Program Year 2 Proposed 20 Accompl. Type: v : Program Year 5 Proposed Underway Underway complete Complete o p. V U 4 10 Housing Units �', _ 11 Program Year 3 Proposed 20 Accompl Type: ♦ Con Plan Period Proposed Underway Underway complete complete Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the purpose of providing; affordable decent housing Housing Units DH -1 14A Rehab; Single -Unit Residential 570.202 ♦ Matrix Codes Matrix Codes v Matrix Codes vl. Matrix Codes ♦ Matrix Codes „{ i CDBG v Proposed Amt. $60,000 ': ;. Fund Source ♦ Proposed Amt. Actual Amount $65,085 Actual Amount Y I`0 C Fund Source: -' Pro osed Amt. 'Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 10 Housing Umts J Proposed Units 20 ' ;', i, Accompl Type: L Proposed Units Actual Units ! Actual Units 15 IL Accompl. Type: v Proposed Units Accompl. Type: -1 '+ Proposed Units Actual Units Actual Units N m CDBG, v Proposed Amt, $60,000 '" Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt.; Fund Source: ♦ - Proposed Amt. Actual Amount Actual Amount M L_._._._,_...�.. m 10 Housing Units ♦ i. Proposed Units 20 Accompl Type: ♦ _.._.. - Proposed Units Actual Units Actual Units O IL Accompl Type: v Proposed Units Accompl Type; '., ♦ 'i Proposed Units Actual Units Actual Units ly CDBG ♦J '. Proposed Amt. 60 322 Fund Source: ♦ -' Proposed Amt. Actual Amount Actual Amount NFund r Source: v i'. Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount R10 m Housing Units 'V Proposed Units 20'- Aaompl. Type: v i Proposed Units Actual Units Actual Units O a Accompl. Type: v Proposed Units Accompl. Type; Proposed Units Actual Actual Units Actual Units Gl } M 01 CDBG +. Proposed Amt. $60,806 Fund Source: IV - Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. Fund Source: I ♦ - Proposed Amt. l Actual Amount Actual Amount 10 Housing Units ♦ l.. Proposed Units 20 Accompl. Type: 1 ♦ Proposed Units Actual Units Actual Units O a Accompl. Type: v F Proposed Units '; Accompl. Type: v 1 Proposed Units Actual Units Actual Units Ln L Fund Source: : v Proposed Amt. . ! Fund Source: v Proposed Amt._ Actual Amount Actual Amount 0) Fund Source v l: Proposed Amt. ' Fund Source. v 'i Proposed Amt, _ Actual Amount Actual Amount M Im Accompl, Type. j v -+ Proposed Units ,'; Accompl. Type: ♦ r -. Proposed Units Actual Units Actual Units a Accompl Type: v Pro osed Units Accompl. Type: v _ 4 Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Version 2.0 Grantee Name: City of Baldwin Park Project name: Rehabilitation Grant Program Description: IDIS Pro' UOG Code: I CA060234 BALDWIN PARK This program will provide grants to low- and moderate - income homeowners for the rehabilitation of subtandard owner- occupied properties. Grants may range from as low as $500 to a maximum of $10,000 depending on need and work the property requires. The CDBG Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location: priority Need Category', .City of Baldwin Park 14403 East Pacific Avenue :Baldwin Park, CA 91706 Select one: - Ow ner Occupied Housing —� '.. Explanation: Expected completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. 6/30/2014 jective tegory Q Decent Housing Q Suitable Living Environment O Economic Opportunity Specific Objectives Outcome Categories Q Availability /Accessibility ❑Affordability El Sustamability 1 Improve the quality of owner housing _ 2 — - -- -- --- 3 _ H +' t; 10 Housing Units _ Program Year 1 Proposed 4 Accompl. Type: IV Pro ram Year 4 Proposed Underway JUnderwav complete Complete 3 .0 u °1 0. oE 10 Housing Units - 1 Program Year 2 Proposed 3 Accompl. Type: ;� Pro ram Year 5 Proposed Underwav Underway coma= complete 0. u Q 10 Housing Units 'i Program Year 3 Proposed 3 Accompl. Type: _. Con Plan Period Proposed Underway Underway complete complete Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the purpose of providing affordable decent housing Housing Units DH -1 14A Rehab; Single -Unit Residential 570.202 v p Matrix Codes Matrix Codes V ! Matrix Codes Matrix Codes _ Matrix Codes V „I } CDBG ; Pro osed Amt. $42,000 ', Fund Source: s Proposed Amt. Actual Amount $29,896 - Actual Amount Fund Source: Proposed Amt.; Fund Source: Proposed Amt. Actual Amount Actual Amount t£i6 Im 10 Housing Units . Proposed Units 4 Proposed Units Actual Units 3 `.'' - Actual Units O a Accompl. Type: Proposed Units Accompl. Type: o Proposed Units Actual Units - Actual Units N CDBG Proposed Amt. $30,000 ; -,. Fund Source: 1 v - Proposed Amt, Actual Amount Actual Amount } Fund Source: ♦ i. Proposed Amt. .' Fund Source ; Proposed Amt, Actual Amount Actual Amount £ M Im 10 Housing Units ♦ ;l Proposed Units 3 Accompl. Type: 'v ..... Proposed Units Actual Units Actual Units O a Accompl, Type: ♦, i Proposed Units Accompl. Type: 'i Proposed Units Actual Units Actual Units 0 CDBG v Proposed Amt. $30,000 Fund Source: w Proposed Amt. Actual Amount i Actual Amount Proposed Amt. Fund Source: - Proposed Amt. ;:, Fund Source: - '- Actual Amount Actual Amount £ f�0 OI 10 Housing Units : Proposed Units 3 i, ; Accompl Type: i Proposed Units Actual Units Actual Units O IL Accompl, Type: ; ® _.__.__ .:: Proposed Units Accompl. , ® P Type: :Actual Proposed Units Actual Units Units i CDBG Pro osed Amt. $30,000 -: Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount } Fund Source: ♦ "Proposed ? Amt, Fund Source: Proposed Amt. Actual Amount � i Actual Amount £ f`6 OI 10 Housing Units ® Proposed Units 3 Accompl, Type: 0 'i Proposed Units Actual Units Actual Units O 0. Accompl. Type: !V Proposed Units. Accompl. Type: ♦ i Proposed Units Actual Units Actual Units Fund Source: ® 'i Pro osed Amt..; Fund Source: ® is Proposed Amt. Actual Amount Actual Amount NFund Source: 1 ® Proposed Amt. Fund Source: ® - Proposed Amt. Actual Amount Actual Amount RAccompl, Of O C Type: iv Proposed Units Accompl. Type. Proposed Units Actual Units Actual Units Accompi. Type: ® IP roposed Units Accompl. Type: ® ]Actual Proposed Units Actual Units Units 2010 -2011 Action Plan Appendix "B" cPW Version 2.0 Grantee Name: City of Baldwin Park Project Name: Lead Testing:. and Risk Assessment Pro cam Description: IDIS Project #: UOG Code: ICA060234 BALDWIN PARK This program will provide lead testing for properties being rehabilitated through City's Housing' Rehabilitation Programs. The CDBG Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location: Priori "Need CaY o City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one: -- Owner Occupied Housing Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. Service area: Citywide - eligible participants. 6/30/2014 Iective tegory Decent Housing Q Suitable Living Environment 0 Economic Opportunity fRicill7b6objectives Outcome Categories ❑� Availability/Accessibility ' ❑Affordability ❑ Sustainabifty 1 Improve the quality of owner housing v 2 1 • -- 31 v m m m 10 Housing Units v Program Year 1 Proposed 10 Accompl Type: E-1 Program Year 4 Proposed Underway Underway complete 4 complete .G m p _ d 10 Housing Units _ i • Program ram Year 2 Proposed 10 Accompl Type: v j Program Year 5 Proposed Underway Underway complete complete 6 u U 10 Housing _,_,__-_ Units _.._ __� Program Year 3 Proposed 10 Accompl. Type: .....IIV Con Plan Period Proposed Underway Underway complete iComplet e Proposed Outcome Performance Measure Actual Outcome Availabllty /Accessibility for the purpose of providing affordable decent housing Housing Units Inspected DH -1 14I lead- Based /lead Hazard Test /Abate 570.202 v Matrix Codes • li Matrix Codes v Matrix Codes v Matrix Codes v Matrix Codes • ,y i CDBG j v - .Proposed Amt. $10,000[.,' ` Fund Source:. • !. Proposed Amt. Actual Amount $1,040 Actual Amount Fund Source • Proposed Amt. Fund Source: • i Proposed Amt. Actual Amount Actual Amount ii0 m 10 Housing Units • Proposed Units 10 Accompl. Type: '', • Proposed Units Actual Units 4 Actual Units CL Accompl. Type: v + Proposed Units c Accompl. Type: v - Proposed Units Actual Units Actual Units N CDBG v .Proposed Amt. $10,000 ', Fund Source: • Proposed Amt. Actual Amount Actual Amount d >- M O Fund Source, v ' Proposed Amt. , Fund Source: • ` Proposed Amt. i Actual Amount Actual Amount 10 Housing Units v Proposed Units SO . Accompl. Type: v Proposed Units Actual Units Actual Units i a Accompl. Type: v Proposed Units Accompl. Type: 71 ! Proposed Units Actual Units Actual Units ty s. CDBG v Proposed Amt. $10,000 Fund Source: ♦ _ + Proposed Amt. Actual Amount Actual Amount } M Fund Source: v Proposed Amt. Fund Source: v - Accompl. Type: v Proposed Amt. Actual Amount Actual Amount Proposed Units 10 Housing Units v 'i Proposed Units 10 Actual Units Actual Units O CL Accompl. Type: v Proposed Units Accompl. Type: . v ; Proposed Units Actual Units Actual Units d. CDBG (• Proposed Amt. $10,000 Fund Source: v "= Proposed Amt. Actual Amount Actual Amount m } ILO 0 0 IL Fund Source: i v 'Proposed Amt. Fund Source: • ,i Proposed Amt. Actual Amount Actual Amount 10 Housing Units 1 v' Proposed Units 10 Accompl. Type: • Proposed Units >. Actual Units Actual Units Accompl. Type: v Proposed Units, Accompl Type: v Proposed Units Actual Units Actual Units in Fund Source. • ! Proposed Amt. Fund Source: Propose Amt. Actual Amount Actual Amount R YFund Source. v Proposed Amt. Fund Source v 1 Proposed Amt. Actual Amount Actual Amount 2 OI 0 D. Accompl. Type: • Proposed Units Accompl. Type Iv Proposed Units Actual Units : Actual Units - Accompl. Type: • Proposed Units Accompl. Type v Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" c MP Ve w 2 o Grantee Name: City of Baldwin Park Project Name: Corak Storm'. Drain Project Description: IDIS Proje JU0G Code: ICA060234 BALDWIN PARK Project includes plans, specifications and construction of 48" reinforce concrete pipe, catch basins and manholes for a Storm drain to relieve flood problems on Corak and Athol Street. (Includes prior year funds) Location: Pri,44ty Need Categ o Corak and Athlol Street Baldwin Park, CA 91706 Select One: [Infrastructure ..I Explanation: Expected Completion Date: Provide for new community facilities and improve the quality of existing residental areas to serve those of lower income. Eligible Census Tract 4048.01 BG 4 6/30/2014 jactive ategory 0 Decent Housing 0 Suitable Living Envrty Economic Opportunity S ecfic Ol ectiO Outcome Categories ❑Availability /Accessibility i ❑Affordability Q Sustainability 1 Improve quality / increase quantity of public improvements for lower income persons - -- 2 Improve the services for low /mod income persons 3 +° — G 01 01 PeopleI� ♦ Program Year 1 Proposed 1623 Accompl Type: __J Program year 4 Proposed Underway Underway Complete Complete d J= U _ O D . E 01 People ♦ Pro ram Year 2 Proposed Accompl. Type: '__J Program Year 5 Proposed Underway complete Underway Complete O, u Q Accompl. Type: ♦ Program Year 3 Proposed Accompl. Type: ♦ Con PI n'Period Proposed Underway Underway Complete complete Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose of creating suitable' living environment People Served /Area Benefit SL -3 03K Street Improvements 570.201(c) ♦ ! Matrix Codes (♦ Matrix Codes ♦ ! Matrix Codes Matrix Codes s ♦ ! Matrix Codes ti i CDBG ♦ I Proposed Amt. .; Fund Source: I ♦ + Proposed Amt. Actual Amount Actual Amount N } (M Fund Source: ♦ Proposed Amt. Fund Source: ` ♦ Proposed Amt. Actual Amount Actual Amount Si Public Facilities, ♦ Proposed Units Accompl. Type: ♦ '- Proposed Units Actual Units Actual Units O CL Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ I Proposed Units Actual Units Actual Units N s. Fund Source: ♦ I Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Gil } Fund Source: ♦ ! i Proposed Amt. Fund Source: - ♦ Proposed Amt. Actual Amount Actual Amount MAccompl. Ol Type: ♦ + Proposed Units Accompl. Type: ♦ - Proposed Units Actual Units Actual Units O OL. Accompl. Type: ♦ '. Proposed Units Accompl, Type: ♦ -' Proposed Units Actual Units Actual Units M i M WFund CDBG ! ♦ Proposed Amt. $856,000 Fund Source: • ♦ _ Proposed Amt. Actual Amount Actual Amount Source. ♦ Proposed Amt. Fund Source: ♦ s Proposed Amt. Actual Amount Actual Amount M Im O C 01 People ♦ Proposed Units 1623 Accompl. Type: ♦ - Proposed Units - Actual Units Actual Units Accompl. Type: ♦ I. Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units d, i CDBG ♦ : Proposed Amt. $856,000, . Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount W Fund Source. ♦ : Proposed Amt. Fund Source: ♦ !Proposed ': Amt. Actual Amount Actual Amount M Ot 01 People ♦ : Proposed Units 1623 : Accompl. Type: _ V ? Proposed Units Actual Units Actual Units dAccompl. Type:_ � Proposed Units Accompl. Type: '', ♦ s Proposed Units Actual Units Actual Units to Fund Source ♦ Proposed Amt. "' Fund Source: i ♦ '. Proposed Amt. Actual Amount Actual Amount W RAccompl. Im O C Fund Source ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Type: ♦ : -. Actual Amount Proposed Units 'i Actual Amount Accompl. Type: ♦ :. '- Proposed Units Actual Units ; , Actual Units Accompl. Type: v I Proposed Units Accompl. Type: ♦ Proposed Units Actual Units : Actual Units 2010 -2011 Action Plan Appendix "B" CPMP V—wn zo Grantee Name: City of Baldwin Park Project Name: I Barnes Park: Pla round Improvements Description: I I IRIS Proje JU0G Code: ICA060234 BALDWIN PARK Improve ADA access to playground area and creatre energy efficeinces to spray pool areas at Barnes Park. Sand in the playground structure will be replaced with '. recycled rubberized flooring. A new recyclable water pump system will replace the existing drain system. The recyclable pumpis energy and water effficient and uses only 500 gallons per day. The project costs include additonal water features, demolition and installation of rubberized flooring. Location: i, Priorit Need Category: City of Baldwin Park 3251 Patritti Avenue Select one: Public Facilities Baldwin Park, CA 91706 :. Explanation: Expected Completion Date: Provide for new community facilities and improve the quality of existing community facilities to serve those of lower income and /or special needs. 6/30/2014 Sective ategory Q Decent Housing Suitable Living Environment O Economic Opportunity specific Ob "ectte Outcome Categories 1 Improve quality / increase quantity of public improvements for lower income per • I' ❑✓ Availability/Accessibility 2 Improve quality / increase quantity of neighborhood facilities for- low income persons • 3 _ ❑- Affordability ❑ Sustainability 11. Public Facilities • Proposed 1 Accompl Type:.. • Proposed m +' Underway Underway complete a 01 Program Year 1 Program Year 4 Complete EOther ♦ Proposed Accompl. Type: ♦ Proposed m -..... - Underway Underway v a E Program Year 2 complete Program Year 5 complete o 6 u Other ♦ l Proposed Accompl. Type: ♦ Proposed Q Underway _._ Underway complete Program Year 3 Con Pli Period Complete Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose Public Facilities SL -1' of creating suitable living environment 10 Removal of Architectural Barriers 570.201(k) ♦ ! Matrix Codes Matrix Codes ♦ '.': Matrix Codes Matrix Codes • Matrix Codes �y CDBG 'v7 Proposed Amt. $90,000 '!' Fund Source • Proposed Amt. Actual Amount Actual Amount L +. } Fund Source: • Proposed Amt. Fund Source. 17 Proposed Amt. +Actual Amount - Actual Amount M11 Public Faalibe� ♦ Proposed Units 1 Accompl. Type ♦ Proposed Units Actual Units Actual Units m ? dAccompl. Type ♦ Pro osed Units ' Aaompl. Type ♦ Pro osed Units Actual Units Actual Units N Fund Source: ' I. Proposed Amt. i Fund Source • ! Proposed Amt. Actual Amount Actual Amount _ L Fund Source • Proposed Amt. Fund Source: • ! Proposed Amt. Actual Amount = Actual Amount Accompl. Type ♦ Proposed Units Accompl. Type Proposed Units Actual Units OI ? Actual Units O Accompl. Type: ♦ Proposed Units Accompl. Type ♦ Proposed Units r1 '. Actual Units Actual Units M CDBG ♦ : Proposed Amt. $250,000 Fund Source. • Proposed Amt. Actual Amount Actual Amount L tQ Fund Source: I ♦ Proposed Amt. ', Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount ...,,� R11 Public Facilibee♦ Proposed Units '- Accompl. Type: ♦ j Proposed Units Actual Units Actual Units 0 ' O Accompl. Type ♦ Proposed Units Accompl. Type: j • Proposed Units Q. [ Actual Units Actual Units CDBG ' ! Proposed Amt. $250,000 :, ' Fund Source: • Proposed Amt. Amount Actual Amount L ;Actual ' AFund Source: ♦ i Proposed Amt. Fund Source: wI Proposed Amt. ! Actual Amount Actual Amount R11 vvivmv.�, .p• ^• L Public Facilitie! ♦ti== Proposed Units 1 Proposed Units Actual Units Actual Units 01 �Accompl �Type. O 0. Accompl Type: ♦ Proposed Units Proposed Units Actual Units - Actual Units in Fund Source: • Proposed Amt. Fund Source L• :. Proposed Amt. Actual Amount Actual Amount L 1 Gm! Fund Source: ♦ ! Proposed Amt. Fund Source ♦ ! Proposed Amt. } Actual Amount Actual Amount RAccompl Type: ♦ Proposed Units Accompl. Type: ♦ Pro osed Units Actual Units Actual Units m -' O L a______.___ Accompli Type: ♦ . Proposed Units Accompl. Type: ♦ Proposed Units Actual Units JActual Units I 2010 -2011 Action Plan Appendix "B" CPMP V -1on 2"o Grantee Name: City of Baldwin Pak Project Name: I HOME Administration Description: I JIDISProject#: I UOG Code: I CA060234 BALDWIN PARK This project provides for the overall administration of the HOME program, including:. preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project' oversight, monitoring of all project implementation and ongoing completion, and overall fiscal management. Location: Priori Need Category City of Baldwin Park 14403 Pacific Ave. Baldwin Park, CA 91706 Select one: Planning /Administration '.. Explanation: Expected Completion Date: To provide for administration of the HOME grant. This project will improve the services for low /moderate residents through the implementation of the various program funded with HOME funds. 6 30 2014 j rve gory 0 Decent Housing 0 Suitable living Environment 0 Economic Opportunity 5 ecd,, cOl ectiVes Outcome Categories ❑ Availability/Accessibility El Affordability ❑ Sustamability 1 Improve the services for low /mod income persons v 2 -- -- 3 ,.... v H C v Accompl. Type: ♦ ' Pro ram Year 1 Proposed N/A Accompl. Type: 7-1 Program Year 4 Proposed Underway Underway complete Complete N t °' o £ o Accompl Tyne: ♦ Program Year 2 Pro osed N/A Accompl. Type', ♦ Pro ram Year '5 Proposed Underway Underway Complete Complete L d u U_.___._ a Accompl. Type. v ._.._� Pro ram Year 3 Pro osed N/A Accompl Type: I� .. _. Con Plan Period Proposed Underwa Underwa lComplete complete Proposed Outcome Performance Measure Actual Outcome N/A N/A N/A 21H HOME Admin/Planning Costs of P7 (subject to 5% cap ( ♦ l Matrix Codes ♦ !', Matrix Codes ♦ Matrix Codes Matrix Codes ♦ ! Matrix Codes.. HOME ♦ Prop osed Amt. $54,098 ., ,' Fund Source: i ♦ Proposed Amt. Actual Amount $54,098 Actual Amount Fund Source: ♦ i Pro osed Amt. _' Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Accompl. p Type: '- ..JPILLYL�YtJt6Y•590r "• Proposed Units N/A Accompl. Type: `♦ .. Proposed Units Actual Units Actual Units Accompl. Type: ♦ i . Proposed Units . "Accompl. Type: ♦ # Pro osed Units Actual Units Actual Units HOME ♦ Proposed Amt. 51 188 ;" Fund Source: ': Proposed Amt. Actual Amount __. Actual Amount Fund Source: ♦ Pro osed Amt. _ ", ` ",. Fund Source: v Proposed Amt. i Actual Amount Actual Amount Accompl. Type: ♦ Proposed Units N/A Accompl. Type: ♦ Pro osed Units Actual Units f Actual Units Accompl. Type: v s Proposed Units Accompl. Type: ♦ Proposed Units Actual Units = Actual Units HOME v Proposed Amt. $26,923 .° Fund Source: v Proposed Amt. Actual Amount Actual Amount Fund Source: v Proposed Amt. ` - Fund Source. v Proposed Amt. Actual Amount Actual Amount _ _ Accompl. Type: v G ,..,m., Proposed Units rsesu N/A _ - Accompl. Type: ♦ Proposed Units Actual Units Actual Units Accompl. Type: v j Pro osed Units +. Accompl Type: v ?: Proposed Units Actual Units Actual Units HOME ♦ Proposed Amt. $25,814 Fund Source: v Proposed Amt. Actual Amount _ _ Actual Amount Fund Source: v Proposed Amt. Fund Source:; v = Proposed Amt. Actual Amount Actual Amount Accompl. Type: ♦ 'i. Proposed Units N/A ' ` Accompl. Type: j v i'. Proposed Units Actual Units Actual Units Accompl. Type: v j . Proposed Units Accompl. Type: ♦ ` Proposed Units Actual Units Actual Units Fund Source: i Proposed Amt. Actual Amount _ _ Fund Source: J v Proposed Amt. Actual Amount Fund Source: ♦ 'i Amt.' Fund Source: v ". I. Proposed Amt. .Proposed Actual Amount Actual Amount Accompl. Type: v Proposed Units Accompl. Type: _7 `i Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl. Type: ♦ Pro osed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP V --2c Grantee Name: City of Baldwin Pak Project Name: ICHDO `Ac uisition Rehabilaticur Resale Pro ram Description: IDls Project #: UOG Code: CA060234 BALDWIN PARK HOME funds will subsidize NSP funding for the purchase of foreclosed or vacant properties. Properties will be rehabilitated and resold to low income households. City's CHDO is Neighborhood Housing Services of Los Angeles. Location: 1 Prior► y Need Cateoo . City of Baldwin Park 14403 Pacific Ave. Baldwin Park, CA 91706 Select one: I Owner Occupied Housing v Explanation: Expected Completion Date: Assist in the development of affordable housing to town- and moderate - oncome households. Service Area: Citywide',- Eligible participants 14 6 30 20' '_1 iV .. rY Decent Housing Q Suitable Living Environment Q Economic Opportunity S ' ecif3oOb'ectives` Outcome Categories ❑ Availability /Accessibility ❑� Affordability ❑ Sustamability 10 Housing Units v in e N Pro 'ram Year 1 Improve access to affordable owner housing 2 - _— 3 Proposed 10 Housing Units o Proposed 3 Underway : Underway Complete Pro ram Year 4 com fete d o o£ 1n un� ng ., ^.tIS s Program Year 2 Proposed err T no; _ Program Year 5 Pro Dosed Underway Underway Com fete com et ls L O. � V Q 10 Housing Units v (Pro Program Year 3 osed Accompl. Type: �i ® Con Plan Period Pro osed Underway Underwa lComplete Com lete Proposed Outcome Performance Measure Actual Outcome Affordability for the purpose of providing decent housing Housing Units DH-2 13 Direct Homeownership Assistance 570.201(n) v Matrix Codes Matrix Codes - Matrix Codes Matrix Codes V! Matrix Codes HOME v 'J Pro osed Amt. r�: Fund Source' `; ♦ °. Proposed Amt. Actual Amount Actual Amount Fund Source: wl d Proposed Amt. ., Fund Source: '. Proposed Amt. Actual Amount Actual Amount 04 Households v ': Proposed Units Accompl. Type: Proposed Units Actual Units Actual Units Accompl. Type: v 'i Proposed Units �� � Accompl. Type: - : Proposed Units Actual Units Actual Units HOME v Proposed Amt. ;' Fund Source: iv _.._ Proposed Amt. Actual Amount Actual Amount Fund Source: v r: Proposed Amt. a! Fund Source' ! v ': Proposed Amt. Actual Amount Actual Amount 04 Households • v Pro osed Units Accompl. Type: v Proposed Units + Actual Units Actual Units Accompl. Type:i v a. Proposed Units Accompl. Type: v = Proposed Units Actual Units Actual Units HOME v Proposed Amt. - Fund Source v i Proposed Amt. Actual Amount Actual Amount Fund Source: v Proposed Amt. .; Fund Source: v Proposed Amt. is Actual Amount Actual Amount 04 Households v.Proposed Units. Accompl. Type: v Proposed Units Actual Units Actual Units Accompl. Type: �I� v Pro osed Units Accompl. Type: v J. Proposed Units Actual Units Actual Units HOME Pro osed Amt. Actual Amount $450,000 Fund Source: iv _ : : Proposed Amt. Actual Amount Other iv a Proposed Amt. Actual Amount 250000 Fund Source w Proposed Amt. Actual Amount 10 Housing Unitsli v Pro osed Units 3 ';`, Accompl Type: v I Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl. Type: ® - Proposed Units Actual Units Actual Units Fund Source: v Pro osed Amt. „ Fund Source: v Proposed Amt. '- Actual Amount Actual Amount Fund Source: v Proposed Amt. "; Fund Source: v Proposed Amt. Actual Amount = Actual Amount Accompl.�Type v_� Proposed Units Accompl. Type �'I v :' Proposed Units Actual Units Actual Units Accompl. Type: (vf /. Pro osed Units Accompl. Type: v Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" cPMP Ve ie 2.0 Grantee Name: City of Baldwin Park Project Name: Residential Home Improvement Loan Pro ram Description: IDIS Project #: uoG Code: CA060234 BALDWIN PARK This program provides loans to low- and moderate- income households of owner - occupied .properties for rehabilitation, corrections to code violations and health and safety issues. Amortized Loans - Loans can not exceed $45,000 at 3% interest rate and for a maximum term of 20 years. Deferred Loans - Loans can not exceed $45,000 at 1% simple interest rate for 30 years or at the time the home is sold or becomes a rental property. Location: P11ori ' Need Cate o City of Baldwin Park 114403 East Pacific Avenue Select One: Owner Occupied Housing I� 'Baldwin Park, CA 91706 Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. Service area: Citywide - eligible participants 6/30/2014 7ectrve ate9cry �. Decent Housing Suitable Living Environment 0 Economic Opportunity i9 eacfic objectives Outcome Categories 1 Improve the quality of owner housing Q Availability/Accessibility ❑Affordability 2 -^ - -- 3 ❑ Sustamability 10 Housing Unit s ♦ Proposed 9 Accompl. Type. ♦ Proposed Y __ : Underway Underway _ C Program Year 1 Program Year 4 Complete complete 3 d.G 10 Housing Units ♦ : Proposed 4 Accompl. Type: ♦ Proposed Underway Underway y1 _. _... :_.. Complete Complete e ° Program Year 2 Program Year 5 I% u 10 Housing Units - I Proposed 4 Accompl. Type: ';; Proposed Underway 4 - Underwa complete lComplete Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the Housing Units DH -1 purpose of providing decent housing 14A Rehab; Single -Unit Residential 570.202 ♦ Matrix Codes ♦ Matrix Codes V Matrix Codes Matrix Codes ♦ Matrix Codes j N HOME ♦ Proposed Amt. $216,129 ": ," Fund Source: ♦ Proposed Amt. Actual Amount $135,000 Actual Amount i m N Other v Proposed Amt. $400,000 "" , 'Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 04 Households ♦ Proposed Units 9 . Accompl. Type: ♦ Pro osed Units R Actual Units Actual Units m O s. IL Accompl. Type: ♦ Proposed Units I_i ' ` Accompl. Type: LJ Proposed Units + Actual Units '- Actual Units r4 HOME ♦ Pro osed Amt. $200,638 ,, ` Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount _ 4 .i dFund Source: ♦ Proposed Amt. ' Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount } i 'o - M 10 Housing Units ♦ Proposed Units 4 Accompl. Type: Proposed Units i Actual Units Of Actual Units O a _ Accompl. Type . ♦ ; Proposed Units Accompl Type: ♦ Proposed Units Actual Units Actual Units 3 ty HOME Proposed Amt. $205,489 1', ,, Fund Source: ♦ Proposed Amt. Actual Amount i _ - Actual Amount + NFund Source ♦. Proposed Amt.:' Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount - E " "' 10 Housing Units I ♦ Proposed Units 4 ;Accompl. Type: • Proposed Units 01 ! - Actual Units Actual Units d Accompl. Type. IV] Pro osed Units Accompl Type. ♦ Proposed Units h Actual Units Actual Units d. HOME ♦ Proposed Amt. $170,000 Fund Source: ♦ Proposed Amt. Actual Amount i Actual Amount dFund Source: ♦ Proposed Amt. Fund Source: ♦ :Proposed Amt. Actual Amount Actual Amount I. R 10 Housing Units ♦ Proposed Units 4 �� Accompl Type: ♦ Proposed Units Actual Units a T Actual Units , 'i. O it Accompl. Type: ♦ Proposed Units ., Accompl. Type: ♦ Proposed Units Actual Units Actual Units i:. i Ln Fund Source: ♦ Proposed Amt. Fund Source: ®:Proposed Amt. Actual Amount _ Actual Amount >_ s 0 Fund Source Proposed Amt. Fund Source: ♦ Proposed Amt. } - .., .,. ,. Actual Amount Actual Amount R Accompl Type ,♦ Pro osed Units " Accompl Proposed Units Actual Units Actual Units ED - O 2 Accompl. Type: ♦ Pro osed Units Accompl. Type ♦ Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Verslnn 2.0 Grantee Name: City of Baldwin Park Project Name: I Lead Abatement Prorann Description: I JIDIS Project #: I UOG code: I CA060234 BALDWIN PARK This program will provide forgibable grants and loans for the lead abatement to property owners' participating in the Home Improvement Loan Program. The CDBG /HOME Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location:: Priori `Need Cate City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one: Owner Occupied Housing v Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. Service area: Citywide - eligible participants. .6/30/2014 ective tegory 0. Decent Housing O Suitable Living Environment O Economic Opportunity ; . ecific o'Wecti res Outcome Categories 0 Availability/Accessibility ❑ Affordability ❑ Sustainability 1 Improve the quality of owner housing 2 _ 3 +' C d 04 Households v ' Program Year i' Proposed 5 Accompi. Type: ♦ ... Program Year 4 Proposed Underway Underway complete complete 2 N s V _ o � 04 Households v ! program Year 2 Proposed 7 Accompl. Type: --j Program Year 5 Proposed Underway Underway Complete complete 6 U U.... Q 04 Households v '. Program Year 3' Proposed 6 Accompl. Type: v .Proposed __._ -. ___—' — Con Plan' Period Underway Underway complete complete Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the purpose of providing affordable decent housing___ Housing Units DH -1 14I lead - Based /lead Hazard Test /Abate 570.202 i v Matrix Codes v Matrix Codes ♦ Matrix Codes Matrix Codes v I Matrix Codes 7 v ,y HOME v Proposed Amt. $20,000 ! Fund Source: ♦ _ Proposed Amt. Actual Amount _ $6,073 Actual Amount YFund R04 O Source: v Proposed Amt. Fund Source v' Proposed Amt. i Actual Amount Actual Amount Households v Proposed Units 5 ;� AccompL Type: v - Proposed Units Actual Units 2 Actual Units a_ Accompl. Type: v i Proposed Units Accompl. Type: Iv Proposed Units Actual Units Actual Units rq HOME v i. Proposed Amt. Actual Amount $20,000 """`_ Fund Source: 1 v ;i Proposed Amt. Actual Amount YFund Source: Proposed Amt. Fund Source v Proposed Amt. Actual Amount Actual Amount M 01 O a 04 Households ♦ Proposed Units 7 Accompl. Type: v Proposed Units " Actual Units + Actual Units Accompl. Type: v -. Proposed Units <. Accompl. Type: iv Proposed Units Actual Units Actual Units ty HOME "� Proposed Amt. 15 000 c:,�, Fund Source: v is Proposed Amt. Actual Amount Actual Amount YFund Source v '. Proposed Amt. ,e Fund Source 1 v ` Proposed Amt. Actual Amount Actual Amount R 01 04 Households v Proposed Units 6 !; ; Accompi Type v Proposed Units Actual Units Actual Units O C Accompl. Type: v d. Proposed Units Type: ♦ i. Proposed Units Actual Units Actual Units d. HOME Vii: Proposed Amt. : 15 0_00 Fund Source: v _ Proposed Amt. Actual Amount Actual Amount Fund Source: v v !. Proposed Amt. Fund Source: v.: !: Proposed Amt. Actual Amount Actual Amount 04 Households v Proposed Units 6 Accompl, Type: v - Proposed Units Actual Units Actual Units G d Accompl. Type: v _ Proposed Units ;; Accompl. Type: ',, v. - Proposed Units Actual Units Actual Units Ln i. Fund Source: iv - Proposed Amt. ' Fund Source: ♦ - Proposed Amt. Actual Amount Actual Amount _ M 01 Fund Source: Proposed Amt, Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Accompl. Type: v Proposed Units "Accompl. Type vj Proposed Units Actual Units Actual Units O O. Accompl. Type: v i Proposed Units Accompl. Type: IV Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Verso„ 2.0 Grantee Name: City of Baldwin Pak Project Name: I Tenant Based Rental Assistance TBRA Description: IRIS Project x: = code: ICA060234 BALDWIN PARK This program will assist low- and moderate - income households with rental . subsidies for a two -year period. The City has adopted the Section 8 Housing Voucher Program regulations to assist with the administration of the program. The tenants must provide . private funds for their portion of the rental payment. Location: Priori iVeedCate`o"` City of Baldwin Park 14403 Pacific Ave. 'Baldwin Park, CA 91706 Select one: Rental Housing __ _. • '.. '.. Explanation: Expected Completion Date: Conserve the existing supply of affordable housing to low- and moderate - income households. Service area: Citywide - eligible participants 6 30 2o14' i ve eg ry Decent Housing 0 Suitable Living Environment 0 Economic Opportunity ' 5 eeiflie� 'ectives' ' Outcome Categories ❑ Availability/Accessibility El Affordability El Sustamability 1 .Improve access to affordable rental housing �. i v 2,----- '^ 3 _ •... a ++ _ c > v 04 Households • _ __ Pro ram Year 1 Pro osed 8 Accompl. Type:._ • Pro ram Year 4 Proposed Underway Underway complete com fete 10 L04 d a W f Households _ -.. -. v Program Year 2 Proposed 8 Accompl. Type: ._ I ®; -- Pro ram Year 5 Proposed Underway Underway Complete complete d D Q 04 Households ♦ - J Program Year 3 Propose 5 Accompl. Type: '', • — Con Plan Period Proposed Underway Underway Complete com lete Proposed Outcome Performance Measure Actual Outcome Affordability for the purpose of providing decent housing Housing Units DH -2 31F Tenant based rental assistance ' I, Matrix Codes �'.. Matrix Codes ♦ Matrix Codes Matrix Codes ♦ p Matrix Codes ♦- HOME v Proposed Amt. $95,773 Fund Source: li v Proposed Amt. Actual Amount $84,529 Actual Amount Other v r:. Proposed Amt. $100,000 ' .;, Fund Source: v Proposed Amt. Actual Amount Actual Amount 04 Households • Proposed Units 8 Accompl. Type: ♦ '. Proposed Units Actual Units SO Actual Units Accompl. Type: j • I Proposed Units - Accompl. Type: • I Pro posed Units Actual Units Actual Units HOME ♦ Proposed Amt. $90,000 :. Fund Source: • Proposed Amt. Actual Amount ` Actual Amount Fund Source: • Proposed Amt. p'.. Fund Source: • Proposed Amt. Actual Amount Actual Amount 04 Households I • Pro osed Units 8 ' . Accompl. Type: • % Proposed Units Actual Units Actual Units Accompl. Type: '�� ♦ Proposed Units AccompL Type: ♦ Proposed nits Actual Units HOME v Proposed Amt. $65,000 Fund Source: v t. Actual Amount nt Fund Source: ♦ Pro osed Amt. t Fund Source: • m t. Actual Amount unt 04 Households ♦ Proposed Units 5 ' .Accompl. Type: v Proposed Units Actual Units Actual Units Accompl. Type: v 'i Proposed Units '' AccompL Type: v 1 Proposed Units Actual Units Actual Units HOME v + Proposed Amt. $65,946 '': Fund Source: ♦ Pro osed Amt. Actual Amount "Fund ; Actual Amount Fund Source: v -: Proposed Amt. Source:I v Proposed Amt. Actual Amount .. i. Actual Amount 04 Households • 4 Proposed Units 5 Accompl. Type: ♦ '< Proposed Un it;v s Actual Units Actual Units Accompl. Type: • Proposed Units Accompl Type:,' v - Pro osed Units Actual Units Actual Units Fund Source: ! • Pro osed A_mt. Fund Source: • +. Proposed Amt. Actual Amount Actual Amount Fund Source: v Proposed Amt. Fund Source: • j 'e Proposed Amt. Actual Amount Actual Amount Accompl, Type: ♦ ... _uw:.••rJr^ Proposed Units Accompl Type: • 1 Proposed Units Actual Units Actual Units Accompl. Type: ♦ Proposed Units Accompl. Type: • Proposed Units ' Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" cPMP VES 2,0 Grantee Name: City of Baldwin Park Project Name: I Multi-Family :Acquisition/ Rehabilitation iPro ram' Description: IDIS Project #: uOG Code: CA060234 BALDWIN PARK This program provides for a joint partnership with an affordable housing developer for the developement of multi- family rental units. City has entered into an ENA with ROEM Developers Location: Prelorl ;v 'Need cad' dry City of Baldwin Park 14403 East Pacific Avenue (Baldwin Park, CA 91706 Select One: Rental Housing _. Explanation; Expected completion Date: Maintain and enhance the quality quality of existing residential housing and neighborhoods. Service area: To be determined 6/30 2014 7ectrve tegory Decent Housing Q Suitable Living Environment 0 Economic Opportunity ' Specific Ob'ettive5 Outcome Categories ❑Availability /Accessibility Q Affordability ❑ Sustainability 1 Increase the supply of affordable rental housing _ �.. 2 31 _ •�' C W 04 Households Program Year 1 Proposed 10 Accompl. Type: __ Pro' ram'Year 4 Proposed Underway Underway complete complete m u CL 04 Households - - Program Year 2 Proposed 40 Accompl. Type: v '- Program Year 5 Proposed Underway Underway Complete complete CL u .9 - Households ', Program Year 3 40 Accompl. Type: I� - Con Plan Period Proposed Underway Underway complete complete Proposed Outcome Performance Measure Actual Outcome Affordability for the purpose of providing decent housing Housing Units DH -2 12 Construction of Housing 570.201(m - Matrix Codes o Matrix Codes Matrix Codes Matrix Codes e : Matrix Codes i. HOME v Proposed Amt. $600,000 . Fund Source: I-Vi i Proposed Amt. Actual Amount Actual Amount N ITS 01 Fund Source: o Proposed Amt. .Fund Source . o Proposed Amt. P Actual Amount Actual Amount 04 Households :. Proposed Units SO Accompl. Type • Proposed Units Actual Units Actual Units 0 O, Accompl. Type: Proposed Units Accompl Type: 1v i Proposed Units Actual Units Actual Units N w HOME o Pro osed Amt. 1,600,000 = Fund Source: = Proposed Amt. Actual Amount Actual Amount }W Fund Source: i Proposed Amt... Fund Source: v '- Proposed Amt. Actual Amount Actual Amount lea 01 04 Households v P Proposed Units 40 w- Accompl. Type: > Proposed Units Actual Units Actual Units O i d Accompl. Type: ! ♦ Proposed Units Accompl. Type• - Proposed Units Actual Units Actual Units p.1 i HOME o : r Proposed Amt. 1 600 000 Fund Source: ; ® '- Pro osed Amt. Actual Amount Actual Amount B YFund Source: ® Proposed Amt. Fund Source: v '+ Proposed Amt. Actual Amount Actual Amount M04 Ol Households ®1 ) Proposed Units 40 Accompl. Type: o ! - Proposed Units Actual Units Actual Units O O. Accompl Type:_ �® Proposed Units Accompl. Type: Proposed Units Actual Units Actual Units i HOME ®: Proposed Amt. $1,800,000 Fund Source: � ` Proposed Amt. Actual Amount Actual Amount dFund r Source: 0 Proposed Amt. Fund Source: I v Proposed Amt. Actual Amount Actual Amount B O1 04 Households ♦ - Proposed Units 72 Accompl. Type: in ! Proposed Units Actual Units Actual Units O rS Accompl. Type: v J! Proposed Units Accompl. Type: 1 ♦ '+ Proposed Units Actual Units Actual Units Ln s. Fund Source: ® Proposed Amt. ` Fund Source: v Proposed Amt. Actual Amount Actual Amount R; 0) Fund Source: r Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount R O A��mLe-, Pro osed Units Accompl Type• -; Proposed Units Actual Units Actual Units APro osed Units Accompl. Type: Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" - A ,. ,I K inlll • � 111111] L Citizen .' ! Plan or - Community Development Block Grant Program, Home Investment Partnership Program, And Federally Funded Programs City of Baldwin Pa ommunity Development r epartme 14403 E. Pacific Avenu B - �. 626-960-401 INTRODUCTION The Citizen Participation Plan establishes the communication and participation role between the City of Baldwin Park and its residents on matters pertaining to the use of federal funds from the US Department of Housing and Urban Development (HUD). The City of Baldwin Park is required by law to adopt a detailed Citizen Participation Plan to receive federal funds for the Community Development Block Grant Program (CDBG) and the Home Investment Partnership Program (HOME). In accordance with Section 104 (a)(3) of the Housing and %Community, Development Act, the Citizen Participation Plan sets forth a formal process for citizen participation in the City's five-year Consolidated Plan, the Annual Action Plan, the Consolidated Annual Performance and Evaluation Report (CAPER), and any Substantial Amendments to the Consolidated Plan or Action Plan. Baldwin Park's Citizen Participation Plan is composed of the following parts: A. Purpose B. Definitions C. Citizen Participation Opportunities D. The Consolidated Plan Process E. The Program Year and the Citizen Participation Schedule F. Notice to the Public G. Access to Materials H. Review and Comment I. Public Meetings and Forums J. Amendments K. Complaints L. Technical Assistance M. Displacement A. PURPOSE The purpose of Baldwin Park's Citizen Participation Plan is to create opportunities for and encourage citizen participation in the development of the City's Consolidated Housing and Community Development Plan(s) and performance. To this end, policies and procedures for public involvement in Baldwin Park's Consolidated Planning process are described in the Citizen Participation Plan. As articulated in the Plan, the City of Baldwin Park strongly encourages public participation to insure that proposed goals, programs and activities represent the needs of the community The Community Development Department, acting as the lead agency for the Consolidated Plan, is responsible for the citizen participation process and for Page 2 of 2 making available the Citizen Participation Plan and other Consolidated Plan documents. I' :311111111 pl;4;9 164 1119 [*10 &1 Five-Year Consolidated Plan ' : This document is submitted to HUD every five years and serves as the five-year planning document of the City and application for funding for CDBG, HOME, and other federally funded programs. The Consolidated Plan consists of the following primary components: a needs assessment and an analysis which identifies priorities and a strategy which establishes goals and objectives for addressing priority needs and time frames for achievements. One-Year Action Plan: This document is submitted to HUD every year and updates the Consolidated Plan and allocates one year's CDBG and HOME funding, including ;;n\/ nrngram innnmiz generated from CDBG and HOME The Action Plan is developed to identify the actions that will be taken and projects that will be funded to meet the strategy's goals and objectives. Consolidated Annual Performance and Evaluation Report (CAPER): This document reports on the progress made in carrying out the Consolidated Plan and Action Plan. Public Hearing: A public hearing is a public meeting that has been publicly noticed in a local newspaper of general circulation, or noticed in a fashion which otherwise follows local procedures for formal noticing of public hearings. Public hearings are required prior to the adoption of the Consolidated Plan, Action Plan, and Substantial Amendments to either plan. C. CITIZEN PARTICIPATION OPPORTUNITIES The City of Baldwin Park provides citizens with the opportunity to comment on matters pertaining to CDBG and HOME during scheduled public hearings and community meetings and/or through contact with the City's Housing Department. The input received is included in the Consolidated Plan and Action Plan narratives and provided to the City Council for consideration when adopting the plan(s) and the proposed priorities, funding amounts, and activities. Specifically, the following steps are pursued by the City to encourage public input during the development of the Consolidated Plan and Action Plan: • The City will publish a summary of the contents of the proposed plan in at least one local city newspaper of general circulation. The summary shall include the amount of funding the City expects to receive, the proposed list of activities that will be undertaken, and the estimated amount of funds benefiting low and moderate income persons. Page 3 of 3 • The City will conduct at least two public hearings on the proposed plan and at least two community meetings. • The City will provide a comment period of at least 30 days prior to the schedule City Council meeting to approve the Consolidated Plan and Action Plan. During the comment period, residents, groups, and public agencies may examine and submit comment regarding the proposed plan. • The City will provide a copy of the proposed plan to the Office of the City Clerk, the City Library, and Community Development Department Office. The City shall provide a reasonable number of free copies of the proposed and final plan upon request; thereafter, there will be a cost of $1 for the first page and 20 cents for each additional page. The law declares that the primary purpose of the Community Development funds is to improve communities by providing: decent housing, a suitable living environment, and growing economic opportunities— principally, for low and moderate - income people. The Citizen Participation Plan encourages participation by low and moderate - income persons, particularly those living in slum and blighted areas and in areas where federal funds are proposed. In addition, it encourages the participation of all its citizens, including minorities and non - English speaking persons, as well as persons with disabilities. In the process of developing and implementing a Consolidated Plan, it also encourages the participation of other members of the community such as private and non- profit groups and other government agencies, which have impact on the community development needs of the City. Low to Moderate - Income People Because the amount of CDBG and HOME assistance is mostly based upon the severity of both poverty and substandard housing conditions, it is necessary that public participation genuinely involve low to moderate- income residents who experience these conditions. Every effort will be made to ensure involvement by low to moderate - income persons at all stages of the process, including: identifying needs, setting priorities, suggesting programs, and overseeing the way in which programs are carried out. This can be achieved through: • Workshops and meetings conducted by the Community Development Department. • Communication and coordination with service providers, the school district, and local organizations. Non - English Speaking People A considerable number of citizens in the Baldwin Park community are non - English speaking. It is important that these citizens also have input on the community development needs of the City. To this end, the City of Baldwin Park will provide full access to the Consolidated Plan process through: Page 4 of 4 • Communication and coordination with local community and civic groups. • Program information and public hearing notices in Spanish. • Interpreters (if available) at public hearings when a significant number of non - English speaking residents are expected to attend. People with Disabilities To provide full access under the Consolidated Plan for persons with disabilities, the City of Baldwin Park, will undertake the following: • Select public meeting sites that are accessible for persons with nhoocirai disabilities. • Conduct outreach to community organizations that represent people with disabilities as part of the Consolidated Plan process. D. THE CONSOLIDATED PLAN PROCESS The policies and procedures in this Citizen Participation Plan relate to several stages of Consolidated Plan action as mentioned in law or regulation. In general, the process involves: 1. Identification of housing and community development needs. 2. Preparation of a draft use of funds for the upcoming year called the "Proposed Annual Action Plan ". Every five years, there will also be the development of the proposed Five -Year Strategic Plan or Consolidated Plan. 3. Formal approval by elected officials of the final Annual Action Plan or Five -Year Consolidated Plan. 4. On occasion during the year, it might be necessary to change the use of funds already budgeted in the Action Plan, or to change priorities established in the Consolidated Plan. In that a case, a formal Substantial Amendment will be proposed, considered, and acted upon. 5. After a program year is complete, an Annual Performance Report must be drafted for public review and comment, and then sent to HUD. E. THE PROGRAM YEAR AND THE CITIZEN PARTICIPATION SCHEDULE The program year for CDBG in Baldwin Park is based on the City's fiscal operating year, from July to June. Following is a sample annual schedule for the Citizen Participation Plan. City of Baldwin Park reserves the right to adjust this schedule, as needed. July: Program year begins. August: Draft Consolidated Annual Performance and Evaluation Report and beginning of 15 -day review period. Page 5 of 5 September: Submission to HUD of Consolidated Annual Performance and Evaluation Report. October - December: Public outreach on CDBG needs assessment. Neighborhood meetings and staff meetings and consultations. December: Publish Funding Availability Notice January: First Joint Housing/ Parks Commission Meeting January: Public Service and In-house applications due. February: First Public Hearing on needs assessment, including discussion of neighborhood meetings, need for public services, and tentative allocations. March: Continue first Public Hearing, if necessary. April: Draft Action Plan and/or Consolidated Plan and beginning of 30-day review period. May: Second Public Hearing on draft Action Plan and/or Consolidated Plan. May: Finalize Action Plan and/or Consolidated Plan to City Council. May: Submit Final Action Plan and/or Consolidated Plan to HUD (45 days prior to the beginning of the program year). June: End of Program Year. F. NOTICE TO THE PUBLIC There shall be advanced public notice once a federally required document is available, such as the Proposed Annual Action Plan, Five-Year Consolidated Plan, Annual Performance Report, and any proposed Substantial Amendments. In addition, there shall be advance public notice of all public hearings and all public meetings such as City Council meetings relating to the fund or planning process required by this Citizen Participation Plan. This notice shall be advertised in a local newspaper at least fourteen days prior to the hearing. Before the City adopts a plan, the City will include in their notices the following: • Amount of assistance the City expects to receive including grant funds and program income. • Range of activates that may be undertaken. Page 6 of 6 • Estimated amount of funds that will be used to benefit low to moderate income persons. • The notice for the review of the CAPER must identify the amount of funds actually utilized to benefit low to moderate income persons during specified year. Forms of Public Notice • Public Notices will be published in a local city newspaper of general circulation. In addition, press releases regarding the various programs and planning process will be sent to the newspaper. • Announcements will also be placed, whenever possible, the City's %_.1 �.ial A ebsite. • Public Service Announcements and press releases will be advertised in a local city newspaper of general circulation and letters will be sent to past recipients or persons requesting to be on the mailing list. • Notices will also be sent to any person or organization requesting to be on a mailing list. G. ACCESS TO MATERIALS Citizens, public agencies, and other interested parties may review information and records relating to the Consolidated Plan and Action Plan. The City will provide full public access to HUD programs under the Consolidated Plan, including the following documents that the Community Development Department will maintain on file: • Federal Laws: Summary of the Housing and Community Development Act. • Federal Regulations for CDBG, related issuances and provisions. • Consolidated Plans, Action Plans, and Consolidated Annual Performance and Evaluation Reports. • Information about Baldwin Park's CDBG and HOME program. • Baldwin Park's Citizen Participation Plan. • HUD - required information, including grant agreements, audit records, evaluation reports, approval letters. related correspondence. • Public meeting records, informal meeting records with neighborhood and civic groups, and related notifications pertaining to programs under the Consolidated Plan. To locate records and arrange a space for viewing, the Community Development Department requests written notice 3 days prior to review. Review records that are at least 5 years old will require a 7 -day notice. Requests for multiple copies of the same documents may be subject to a per -page copying charge of $1 for the first page and 15 cents for every page thereafter. Page 7 of 7 M V MLYJ I ATOM 0 1 RX001 N MN WLE To provide Baldwin Park' residents with maximum opportunity to comment on the Citizen Participation Plan, Consolidated Plan, Action Plan, Substantial Amendments, and CAPER, the Communtiy Development Department, will provide the following public comment period: • Citizens may comment on the Citizen Participation Plan for at least 14 days after the publication date of the draft Citizen Participation Plan. • Citizen may comment on the Consolidated Plan and Action Plan for at least 30 days after the publication date of the draft Consolidated Plan and Action Plan. • Citizens may comment on any Substantial Amendments to the Consolidated Plan and Action Plan for at least 30 days after the publication date of the draft substantial amendment. • Citizens may comment on the Consolidated Annual Performance and Evaluation Report at least 15 days from the publication date. To make comments on these documents, citizens may: • Write to "Citizen Comments", attention CDBG Division, Community Development Department, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. • Attend the public hearings and meetings described above. The participation of all citizens, including minorities and non-English speaking persons and persons with disabilities is particularly encouraged. The Community Development Department will make copies of the Consolidated Plan, Annual Action Plan, and the Annual CAPER available at its office and at the following locations: • The Community Development Department, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. • The City Clerk's Office, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706, • Baldwin Park Public Library, Reference Department, 4181 Baldwin Park Blvd, Baldwin Park, CA 91706. The Community Development Department will make the Consolidated Plan available in a format that is accessible to persons with disabilities upon request. Non-English speaking residents and sight-impaired individuals may call the Community Development Department to arrange for translation assistance. In Page of the Consolidated Plan and CAPER, a summary of citizen comments regarding each document will be included. I. PUBLIC MEETINGS AND HEARINGS Because the housing and community development needs of low and moderate - income people are so great and so diverse, priorities must be set in order to decide which needs should get more attention and more resources than other needs. This is the basic reason the Consolidated Plan exists. To encourage public involvement, public meetings will be conducted in various neighborhoods to determine the specific needs and priorities identified by low and moderate - income people. "Needs" meetings may be conducted by City staff. The Community Development Department will work with community and neighborhood -based organizations to get the involvement of the people they serve, particularly if they are from targeted low to moderate - income or blighted target sites. The Department will ask these organizations to provide meeting space and announcements regarding the meetings. In addition, there will be at least two public hearings at different times during the program year to garner citizen comments. If a Substantial Amendment is required, an additional public hearing will be scheduled. Public hearings are required by law in order to obtain the public's views, and to provide the public with the City's responses to public questions and proposals. The law requires public hearings at all stages of the process, including at least a hearing about community needs, a public hearing to review proposed uses of funds, and a public hearing to assess how funds were spent during the previous program year. If resources permit, other public hearings may also be scheduled. All public meetings and hearings will be held at places accessible by public transportation and otherwise convenient and not intimidating to most people who might benefit from the use of funds. In addition, they will be held at locations accessible to people with disabilities. Provisions will be made for people with disabilities when requests are made at least 48 hours prior to a hearing or as soon as possible from the time of being made aware of the meeting. Translators will be provided for people who do not speak English when requests are made at least 48 hours prior to a hearing or as soon as possible from the time of being made aware of the meeting. Every effort will be made to schedule public meetings and hearings at a time and location that is convenient to citizens. Per federal regulations, public hearings will be held only after there has been adequate notice as described in the Public Notice part of this Citizen Participation Plan, including an advertisement in the newspaper fourteen days prior to the public hearing. Page 9 of 9 All public hearings regarding CDBG and HOME will be held at Baldwin Park City Hall, located at 14403 E. Pacific Avenue in Baldwin Park. To insure that public hearings are meaningful to residents, the City Clerk will specify the amount of time available for verbal presentations. Public Hearings The City will hold at least two (2) public hearings each year to obtain public comment at difference stages of the Consolidated Plan. At least one hearing will be held before the City completes and publishes a proposed Consolidated Plan for the next program year. Community Meetings The City will conduct at least two (2) community meetings during the development of the proposed Consolidated Plan. The meetings will be held at a convenient public location accessible to the disabled. The meetings will be conducted by Community Development Department Staff. Public Hearing/ Meeting Notices At least two weeks advance notice will be provided for each scheduled public hearing. The City will publish such notices in at least one local newspaper of general circulation. At least a seven (7) day notice will be posted for community meetings. All notices and news releases will contain the following information: a. Date of hearing/ meeting. b. Time and location of hearing/ meeting. c. Topics to be considered/ discussed. The City's Community Development Department will maintain a list of those residents and community groups who have expressed an interest in the federal programs. The individuals and organizations, if requested, will be sent information pertaining to the annual schedule for the Consolidated Plan and Action Plan. Consolidated Annual Performance Report Citizens will have opportunity to comment on the Consolidated Annual Performance Report (CAPER) every September, after a 15 -day public review period. The CAPER will cover a description of the following items: • The amount of assistance the City received for CDBG (including any program income) during the previous program year. • The priority needs of the Consolidated Plan. • The five -year strategies in the Consolidated Plan designed to address those needs. • The progress made in carrying out the activities and projects in the previous year's Annual Action Plan. Page 10 of 10 J. AMENDMENTS Citizens shall be provided reasonable notice and opportunity to comment on any proposed amendments and /or "substantial amendments" in the Consolidated Plan. Regulations require an amendment to the approved Consolidated Plan whenever it makes one of the following decisions: • A change in its Consolidated Plan or Action Plan priorities. • A decision not to carry out an activity as described in its approved plan. • A decision to carry out a new activity not previously approved. • A substantial change to the purpose, scope of work, location, or beneficiaries, or the federal allocation of an activity. The word "substantial" shall be defined as "any amount in excess of 25% of the allocated amount." The allocated amount will be defined as the amount in the annual plan or for multi -year projects, the amount of the original allocation. The Community Development Department will publish a summary of the proposed substantial amendment in the local newspaper in a manner that affords citizens, public agencies, and other interested parties a reasonable opportunity to examine its contents and submit comments. The City shall provide a 30 -day comment period prior to taking action on such an amendment. In finalizing the substantial amendment, the Community Development Department will consider any written or verbal citizen comments received at the public hearing. It will attach a summary of these comments, including a summary of any comments not accepted and the reasons it did not accept them, to the substantial amendment. Amendments to the Action Plan The City of Baldwin Park will follow the same citizen participation process described above for the annual Action Plan, including a 30 -day public comment period, a public hearing, and a notice in the newspaper at least 14 days prior to public hearing regarding the adoption of the Action Plan. Amendments to the Citizen Participation Plan This Citizen Participation Plan will be changed only after the public has been notified of intent to modify it, and only after the public has had a reasonable chance to review and comment on the proposed substantial changes. K. COMPLAINT PROCEDURES Complaints regarding Baldwin Park's Community Development Block Grant Program and HOME will be answered by the Community Development Department in a timely and responsive manner. Staff will provide written responses within 15 working days. Page 11 of 11 L. TECHNICAL ASSISTANCE Upon request, the Community Development Department will provide technical assistance to organization and individuals, who are interested in the Consolidated Plan process or development. Technical assistance will be in the form of supplying written materials such as sample proposals, federal regulations, and guidebooks. When inquiries consist of more than 10 persons from one group or neighborhood, a meeting may be arranged with the Community Development Department. Individuals, organizations, or groups who are interested in submitting a proposal for public service funding are encouraged to contact the Community Development Department for technical assistance before completing a proposal form. The nature and extent of technical assistance will be at the discretion of the Community Development Department. M. DISPLACEMENT The City makes every effort to minimize the need for the displacement of persons or households. However, when it becomes necessary to implement displacement, the City will follow 24 CFR §92.353 and §570.457. Effected residents will be notified when a project will include displacement and will be provided with complete details of their rights and responsibilities. Page 12 of 12 Wednesday, April 24,2013 $1.00 FACE800K,C0M/SGVTRlBUNE TWITTER.COM/SGVTRIBUNE Myriad environmental woes lead t® asthma and other concerns for children By Steve Scauzillo steve' scauzillo@s,"n.com @stevscaz on Twitter A statewide snapshot measuring the cumulative impact of pollution on pub- lie health reported that of the top 10 percent most polluted ZIP codes in the state, half are in Southern California. Three Los Angeles County commu- nities are especially burdened: East Los Angeles, Vernon and Baldwin Park, according to CalEnviroScreen 1.0, an interactive tool released Tues- day by the California Environmental Protection Agency. The study, along with a database and an'interactive map, was billed as the first of its kind by Cal/EPA. "In the past, we've looked at each type of pollutant. This is an attempt to look at multiple pollutants," said Sam Delson, a spokesman for the Cal/EPA Office of Environmental Health Haz- ard Assessment. Communities within the top 5 per- cent included: Oxnard, Pacoima, Sun Valley, parts of Los Angeles, part of Whittier, Norwalk, East Los Ange- les, Boyle Heights, Downey, Bell, Ver- SMOG))PAGE4 Related story: Southern California air quality is improving but remains among the nation's worst. NEWS A4 Smog PROM PAGE i non, Paramount, Lynwood, Compton, Wilmington, Santa Fe Springs, Pico Rivera, El Monte, Baldwin Park, Irwin- dale, Pomona, Ontario, Fon- tana, Rialto, Colton, San Ber- nardino and Perris. Those in the top 6 to 10 percent included: Palmdale, Sylmar, Port Hueneme, In- glewood, Bellflower, Artesia, La Canada Flintridge, Azusa, . Rosemead, South Gate, Mon - tereyPark and parts of Ran- cho Cucamonga, Chino and. Riverside. "I'm not surprised by this outcome," said Baldwin Park Councilwoman Mar - len Garcia. "I've been saying for years the city of Baldwin Park should be considered a hot snot " She pointed to the proxim- ity of the city's 76,000 resi- dents to the heavily used 10 and 605 freeways and the mining activity in and sur- rounding the city as sources of air pollution. Baldwin Park's Pollution Burden Score was 8.4 out of 10, the highest in the state. East Los Angeles's score, 7.6, and Vernon's score, 7.2, also placed them among the 10 most polluted ZIP codes. The other seven areas in the top 10 are in the more ru- ral San Joaquin Valley: three ZIP codes in Fresno, three areas in Stockton and one in Bakersfield. A community's pollution burden was calculated us- ing 11 environmental factors, including smog, proximity to high - trafficked roadways Source: Cal -EPA Paul Penzella Staff Artist and freeways, landfills, in- dustrial plants, groundwa- ter, pesticides and poisoned waterways. The study also looked at community characteristics such as poverty levels, eth- nicity, children, the elderly, asthma rates and English language proficiency. The study is a result of leg - islation passed in 2004 that requires Cal/EPA to identify disadvantaged communities in cleanup and permitting de- cisions. Studies show that minori- ties are more affected bypol- lution because they live near pollution hot spots, such as freeways and landfills. Communities in the top 10 percent ranking can ad- dresses environmental jus- tice issues by gaining access to grants from the state's new cap- and -trade auctions, Delson said. Under California's land- mark AB 32 law adopted to reduce greenhouse gases that cause global climate change, emitters can buy or trade allowances in order to stay within the emissions cap. The state has held two such auctions so far and the next will take place May 16. The governor's budget esti- mates the auctions will gen- erate $200 million for AB 32 projects, said H.D. Palmer, analyst with the State De- partment of Finance. In 2013- 14, Palmer estimates the pot will double. "We are trying to find ways to promote the environ- mental health of these com- munities and that will even- tually lead to economic vital- ity," Deison said. Though no `specific proj- ects have been identified, said Palmer, there will be opportunities for pollution - burdened areas. Projects the state could consider are adding charging and refuel- ing infrastructure for.low- and zero- emission vehicles. High -speed and light rail projects could also'be con- sidered by the state to lower the amount of emissions re- leased in these high- pollu- tion areas. "You need .to have that designation to be able to get the resources and enforce- ment needed, ". said Penny Newman, executive director of the Center for Community Action and Environmental Justice in Riverside County, whose organization - :helped SanFernan( gather the data for the study.' Pacoima, pa Former Baldwin -Park and Sun Val planner, Sal Lopez, who now ses show us works as a senior planning make bette: associate with Evan Brooks signs, ":saidl Associates, a regional plan- executive & ning firm, said he was excited cians for So about funneling grant money ity -Los Ang to cities such as Vernon, East One way L.A. and Baldwin Park for tract, gree tree plantings, parks and ers. "These bike paths. overflowing The South Coast Air Qual- act to help? ity Management District has singled out two communi- ties for environmental jus- tice work, Boyle Heights and San Bernardino, said AQMD spokesman Sam Atwood. In Boyle Heights, resi- dents live close to the 5 and 60 freeways. The report cites the 2013 study which said . children exposed to traffic related pollution were 15 percent more likely to be di- agnosed with autism than children of mothers living further from freeway'and automobile exhaust. Residents of San Ber- nardino who live near the Santa Fe Railyard have a higher cancer risk due,to diesel soot emissions from trains, he said. To reduce exposure, the SCAQMD through its Clean Communities program has installed air filters in K -12 classrooms in Boyle Heights and San Bernardino, he said. In Vernon, the high rank- ing can be attributed to heavy industrial uses as well " as emissions from the 710 Freeway, Atwood surmised. "For some communities j like Verlion and those in the of these communities live near, a freeway or to a mining operation. don't go outside as mu6 they are vulnerable to betes," said Claire managing direct( gos de los,Rios. serious crisis." Los Angeles News Group Staff Writers Beau Yarbrough andMariecar Mendoza also contributed to this report.