HomeMy WebLinkAbout2013 11 20NOTICE AND CALL
OF A
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, NOVEMBER 20, 2013 at 6:00 PM. at City Hall — 3rd Floor Conference Room
307, 14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: November 14, 2013
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said
notice as required by law on November 14, 2013.
Alejandra Avila
City Clerk
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CITY COUNCIL
SPECIAL MEETING Please note
time and
meeting
NOVEMBER 20, 2013 location
6:00 PM
CITY HALL — 3'd Floor, Conference Room 307
1 =A L- -r PA.-44033 1 C,
1 IF I %',- A VE Kv' U11 cc r
BALDWIN PARK, CA 91706
(626) 960-4011
BALDWIN
P. A- R- K
Manuel Lozano
Monica Garcia
Marlen Garcia
Ricardo Pacheco
Susan Rubio
- Mayor
- Mayor Pro Tern
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish-speaking
interpreter is available for your convenience.
COMENTARiOS DEL PUBLICO
Se invita al p6blica a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que est6 bajo su jurisdicci6n.
Si usted desea la oportunidad de dirigirse al Concilio o
a1guna de sus Agencias, podri hacerlo durante e/
periodo de Comentarios del P(iblico (Public
Communications) anunciado en la agenda. A cada
persona se /e permite hablar por tres (3) minutos. Hay
un int6rarete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 6:00 PM
CALL TO ORDER
ROLL CALL: Council Members: Marlen Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tern Monica Garcia
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting, [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alg6na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierrio §54954.2]
RECESS TO CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) or subdivision (d)
of Section 54956.9.-. 1 Matter
2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
(GC §54956.9 (d)(1)
Adams et. al. v. City of Baldwin Park et. al., USDC Case No.- CV12-00512 GAF(AJWx)
BPPOA v. City of Baldwin Park et al., USDC Case No: CV1 3-01534 DMG (VBKx)
BPPOA v. City of Baldwin Park, LASC Case No: BS140802
3. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6)
Agency Negotiators: Vijay Singhal, Chief Executive Officer and other
representatives as designated
Employee Organizations: SEIU; Clerical; Professional and Technical Employees-,
Police Management Employees; Confidential Employees;
Confidential Management and the Baldwin Park Police
Officer's Association-, Un-represented employees; and part-
time employees.
4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8)
Property: 14173 Garvey Avenue, Baldwin Park, CA 91706
Agency Negotiators: Vijay Singhal & Joseph Pannone
Negotiating Parties: The Lamar Companies
Under Negotiation: Price and terms of payment
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under
the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board
I less less than 24 hours prior to the meeting on November 14, 2013.
Jf
Alejandrb Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 613-5204 ore -mail rcaballgroJDLalqw�y�qrk. com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34,102.104 ADA
TITLE II)
. ..... .... .. ....... ..
r #I-LTI 1
NOVEMBER
00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
RMUCTLANI
P - Ar R- K
Manuel Lozano - Mayor
Monica Garcia - Mayor Pro Tern
Marlen Garcia - Council Member
Ricardo Pacheco - Council Member
Susan Rubio - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al pOblico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier terra que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the City Council
that is distributed to the City Council less than 72 hours prior to that meeting =will be available for public inspection
at City Hall in the City Clerk's office at 14433 E. Pacific Avenue, 3rd door daring normal business hours (Monday
- Thursday, 7:33 a. n?. - :00 p.m.)
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Marlen Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tern Monica Garcia
and Mayor Manuel Lozano
This is to announce, as required by Government Code section 54954.3, members of the City
Council are also members of the Board of Directors of the Housing Authority and Finance
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Purse collection Presentation to House of Ruth in honor of Domestic Violence
Prevention Month.
• Certificates of Recognition presented to the Baldwin Park Police Explorers for their
dedication and service to the community.
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideracion en juntas proximal. [Codigo de Gobierno §54954.2]
City Council Agenda — NOVEMBER 20, 2013 Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands.
2. TREASURER'S REPORT: AUGUST 2013 & SEPTEMBER 2013
Staff recommends that the City Council receive and file the August 2013 & September
2013 Treasurer's Reports.
3. CONTINUED FROM NOVEMBER 6 2013. INTRODUCE ORDINANCE NO. 1360
AMENDING SECTION 125.010 AND 125.020 OF THE BALDWIN PARK MUNICIPAL
CODE TO PROHIBIT THE SALE OF SINGLE CIGARS
Staff recommends that the City Council introduce by first reading by title only Ordinance
No. 1360, "AN ORDINANCE OF CITY COUNCIL OF CITY OF BALDWIN PARK
AMENDING SECTIONS 125.010 AND 125.020 OF THE BALDWIN PARK MUNICIPAL
CODE TO PROHIBIT THE SALE OF SINGLE CIGARS (APPLICANT: CITY OF
BALDWIN PARK)"
4. ADOPTION OF RESOLUTION NO. 2013 -037 APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND
OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT EXCESS
FUNDING FOR BARNES PARK IMPROVEMENTS AND WALNUT CREEK NATURE
PARK RESTORATION
Staff recommends the City Council:
1) Waive further reading, read by title only and adopt Resolution No. 2013 -037
titled "RESOLUTION NO. 2013 -037 APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT
EXCESS FUNDING FOR BARNES PARK IMPROVEMENTS AND WALNUT
CREEK NATURE PARK "; and
2) Authorize the Director of Recreation & Community Services to execute and
further documents.
f,. ADOPTION OF RESOLUTION NO. 2013-038 APPROVING THE APPLICATION FO"-
GRANT FUNDS FOR THE SAN GABRIEL WATERSHED, GABRI
MOUNTAINS , GRANT PROGRAM
PARKS, SAFE NEIGHBORHOOD A TER, CLEAN AIR, AND COAST
PROTECTION BOND ACT OF 0
Staff Recommends th- City Council:
City Council Agenda - NOVEMBER 20, 2013
Page 3
7. SECOND READING OF ORDINANCE 1359. THE ADDITION OF SECTION
153.170.107 TO THE CITY'S MUNICIPAL CODE RELATING TO COMPREHENSIVE
SIGN PROGRAMS (LOCATION: CITYWIDE; APPLICANT: KAISER PERMANENTE;
CASE NUMBER: AZC-174)
Staff recommends that the City Council adopt Ordinance 1359 on second reading, read
by title only and waive any further reading thereof.
8. TRANSIT ORIENTED DEVELOPMENT SPECIFIC PLAN FOR THE DOWNTOWN
AREA OF BALDWIN PARK - -- REQUEST FOR PROPOSAL
Staff recommends that the City Council approve the Transit Oriented Development
Specific Plan consultant request for proposal and authorize staff to issue the request for
proposal.
9. AWARD CONTRACT FOR CITYWIDE TREE TRIMMING SERVICES TO WEST
COAST ARBOVIST
Staff recommends that the City Council:
1) Award Maintenance Service Contract to West Coast Arborist, Inc. in the
amount of $95,000; and
2) Authorize the Mayor to execute the attached agreement.
10. NOTICE OF COMPLETION — CITY OF BALDWIN PARK TRANSIT CENTER
PARKING STRUCTURE
It is recommended that City Council:
1) Accept the construction improvements by PCL Construction Services, Inc.
and authorize the recordation of a Notice of Completion; and
2) Authorize the release of $1,047,011 in project retention to PCL Construction
Services, Inc. upon expiration of the 35-day lien period.
City Council Agenda — NOVEMBER 20, 2013
Q91116111:1ki livi140111111
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of November
2013.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 813 -5204 or via e -mail at rcaballero(c)baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda — NOVEMBER 20, 2013
Page 5
BALDWIN
P , d R . u
CITY COUNCIL AGENDA
CITY OF BALDWIN • REPORT
TO: Honorable Mayor and Members of the City Cour
FROM: Craig A. Graves, Interim Finance Director
Date: November 20, 2013
SUBJECT: Warrants and Demands
The purpose of this report is for the City Council to ratify the payment of Warrants and
Demands against the City of Baldwin Park.
BACKGROUND AND DISCUSSION:
The attached Claims and Demands report format meets the required information in
accordance with the Government Code. Staff reviews requests for expenditures for
budgetary approval and for authorization from the department head or its designee. The
report provides information on payments released since the previous City Council meeting;
the following is a summary of the payments released:
1. The payroll of the City of Baldwin Park consisting of check numbers 195876 —
195903. Additionally, Automatic Clearing House (ACH) Payroll deposits were made
on behalf of City Employees from control numbers 231 850 - 232102 for the period
of September 29, 2013 through October 12, 2013 inclusive; these are presented
and hereby ratified, in the amount of $339,718.61.
2. General Warrants, including check numbers 197674 to197858 inclusive, in the total
amount of $474,438.49 constituting claims and demands against the City of Baldwin
Park, are herewith presented to the City Council as required by law, and the same
hereby ratified.
Pursuant to Section 37208 of the Government Code, the Chief Executive Officer or
designee does hereby certify to the accuracy of the demands hereinafter referred to and to
the availability of funds for payment thereof.
Staff recommends City Council ratify the attached Warrants and Demands.
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P -A, R- K
TO:
CITY COUNCIL AGENDA
CITY OF BALDWIN PARK NOV 2 0 STAFF REPORT
Honorable Mayor and Members of the City Council
Vijay Singhal, Chief Executive Officer
Craig Graves, Interim Finance Director
s
DATE: November 20, 2013
SUBJECT: Treasurer's Reports: August 2013 & September 2013
The purpose of this report is to provide the Treasurer's Reports for August 2013 &
September 2013.
BACKGROUND /DISCUSSION
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC).
The report separates cash into the following three sections:
• State of California Local Agency Investment Fund (LAIF) — this is where the
majority of the cash is held. City cash, which accounts for the largest portion
includes monies from the General Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
• Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on -going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
revenues (such as sales tax and property tax) in December, January and May of each
year.
Treasurer's Reports: August 2013 & September 2013
Page 2
FISCAL IMPACT
None
RECOMMENDATION
Staff recommends that the City Council receive and file the August 2013 & September
2013 Treasurer's Reports.
ATTACHMENT
1. August 2013 & September 2013 Treasurer's Reports
CITY OF BALDWIN PARK
TREASURER'S REPORT
August 31, 2013
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
24,768,478.63
24,768,478.63
Agency Investment Fund
24,768.478.63
Varies
City
0.27%
Varies
Housing Authority
0.27%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Success(
Varies
Varies
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768.478.63
Varies
37,914.13
37,914.13
37,914.13
37,914.13
24,806,392.76
24,806,392.76
24,806,392.76
24,806,392.76
Varies
2,335,800.42
2,335,800.42
2,335,800.42
2,335A00.42
Varies
3,233,854.39
3,233,854.39
3,233,854.39
3,233„854.39
$ 30,376,047.57
$ 30,376,047.57
5,569,654.81
$ 30,376rO47.57
Total Investments
$
30,376,047.57
Cash
City Checking
8,287,393.66
City Miscellaneous Cash
93,673.99
Comm. Develop. Comm.
0.00
Successor Agency
413,818.54
Housing Authority
315,144.03
Financing Authority
0.00
Total Cash
9,110,030.22
Total Cash and Investments
$
39,486,077.79
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of August 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six, onths
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
— , 4,
Finance
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2013
ESTIMATE
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALJUE
State of California Local
24,768,478.63
24,768,478.63
Agency Investment Fund
24,768,478.63
Varies
City
0.26%
Varies
Housing Authority
0.26%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Successc
Varies
Varies
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768,478.63
Varies
37,914.13
37,914.13
37,914.13
37,9714.13
24,806,392.76
24,806,392.76
24,806,392.76
24,806,392.76
Varies
2,335,814.45
2,335,814.45
2,335,814.45
2,335,814.45
Varies
2,937,729.27
2,937,729.27
2,937,729.27
2,937,729.27
30,079,936.48 S
30,079,936.48
5,273,543.72 $
30,079,936.48
Total Investments
$
30,079,936.48
Cash
City Checking
8,221,352.27
City Miscellaneous Cash
57,847.96
Comm. Develop. Comm.
0.00
Successor Agency
451,729.38
Housing Authority
315,937.83
Financing Authority
0.00
Total Cash
9,046,867.44
Total Cash and Investments
$
39,126,80192
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the 71-1 nths
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
Interim
r ____ iN
CITY A
OF PARK STAFF REPORT
1
TO: Honorable Mayor and Members of the City Council
FROM: Marc Castagnola, AICP, Community Development Manage
DATE: November 20, 2013
SUBJECT: CONTINUED FROM NOVEMBER 6 2013. Introduce Ordinance
No.1360 Amending Section 125.010 and 125.020 of the Baldwin Park
Municipal Code to Prohibit the Sale of Single Cigars
. . •
This report requests the City Council consider introducing Ordinance No. 1360,
amending Sections 125.010 and 125.020 of the Baldwin Park Municipal Code to prohibit
the sale of single cigars.'
I %LN.(ejZe11un = ► '�i11�+�TCs7Til
In the past several years, the City Council expressed interest in adopting measures to
continue to improve the quality of life for the residents of Baldwin Park. The City has
made efforts to promote health in the built environment and to make becoming a
healthier community an integral part of how the City does business.
On October 1St, 2008, the City Council adopted Ordinance 1321, adding Chapter 125 to
the Baldwin Park Municipal Code requiring a tobacco retail license. The local tobacco
retail licensing ordinance reduces youth access to tobacco products and limits the
negative public health effects associated with tobacco use. However, other tobacco
products have entered the market, including single cigars often sold in attractive colorful
packaging with original names, such as Swisher Sweets, Bahamas Mamas, or Phillies
Blunt. Those little cigars are available in various flavors (white grape, cotton candy,
pineapple, wild cherry) and are appealing to price- sensitive youth. Currently, the
Federal Drug Administration (FDA) permits the sale of single cheap cigars, which can
be priced as low as $0.39 -$1.00 each (see Attachment 1).
According to a survey of tobacco retail stores in Baldwin Park conducted by the Los
Angeles County Department of Health Services, 78% of stores sold single cigars, with
price ranging from $0.49 to $2.00 per cigars; 40% of stores placed the cigars within 3
For purposes of this report and the Ordinance, cigars includes any roll of tobacco wrapped entirely or in
part in tobacco or substance containing tobacco, including products such as cigarillos, tiparillos, little
cigars, blunts or blunt wraps.
November 20, 2013
Ordinance No. 1360
Paqe 2 of 10
feet of candy displays, in addition, 46% of stores placed little cigars near the candy
displays; and 57% of stores sold tobacco leaf cigar wraps (see Attachment 2).
Again, according to the Los Angeles County Department of Public Health, research
shows youth are frequently exposed to tobacco ads at retail stores, which may increase
their smoking initiation rate. Some little cigars are sold individually and, thus, do not
carry the Surgeon General's warning which appears on the pack. As a result,
consumers may not be exposed to health messages about tobacco's harms, further
exacerbating misconceptions there are few, if any, associated health consequences
from cigar smoking.
1. Current Legislation
In June 2009, the President signed into law the Family Smoking Prevention and
Tobacco Control Act (the "Act "). The Act recognizes virtually all new users of
tobacco product are under 18, the minimum legal age to purchase those products,
and it gives the Food and Drug Administration the power to regulate the tobacco
industry.
The law imposes restrictions on cigarettes and smokeless tobacco retail sales.
Major aspects of the Act are:
• Requires face -to -face sale with proof of age to purchase tobacco products
• Bans the sale of packages of fewer than 20 cigarettes
• Bans flavor cigarettes
Prohibits "reduced harm" claims ( "Light," "Low" or "Mild ")
• Requires substantial warning labels
• Bans tobacco product sponsorship and free samples
2. Manipulation to Avoid regulation and Taxation
In recent years, tobacco companies have manipulated their products to avoid
regulation and taxation. Federal and State laws distinguish between cigarettes and
cigars based on the composition of the wrapper and the weight of the product, while
the distinction between small and large cigars is determined by weight.
To circumvent the FDA's ban on the sale of fewer than 20 and fruit- and candy -
flavored cigarettes that appeal to kids, some cigarettes makers have added tobacco
to the wrapper and weight to their products so they meet the definition of small or
large cigars. As a result, they avoid the ban on flavorings and 20- minimum
packaging. Those manipulated cigarettes have also escaped other FDA regulations,
including a ban on deceptive terms like "Light" and "Low -Tar" and a requirement
cigarettes be kept behind the counter and out of reach of kids. In addition, they are
also taxed at a lower rate.
3. Increased Consumption
In the last decade, cigarettes consumption rates have declined while little cigar sales
rates have increased dramatically. The recent increase in sale of little cigars is
frequently attributed to increase in taxes on cigarettes, and historically much lower
taxes on cigars.
November 20, 2013
Ordinance No. 1360
Paqe 3 of 10
Nationwide, monthly sales of large cigars increased from 411 million in January
2009, prior to passage of the Act, to over 1 billion in September 20112.
4. The Tobacco Industry Perspective
In preparing this report, staff has (i) met with representatives from a local cigarillo
manufacturer and the Cigar Association of America (see attachment 3), (ii)
scheduled a meeting with the National Association of Tobacco Outlet, however the
latter did not attend the meeting, (iii) received written comments from retailers and
(iv) gathered verbal comments from businesses, that were presented in opposition to
this proposed Ordinance during the City Council public hearing on October 2, 2013.
Major concerns from the tobacco industry are summarized below:
• The tobacco industry believes this proposed ordinance is not necessary because
the FDA is currently working on new regulations to capture small and large
cigars. That new legislation would be easier for the industry to comply with
rather than attempting to comply with a series of different regulations, creating
specific packaging and other constraint specific to only one city and differing from
one city to another. The tobacco industry is, however, not opposed to a product
placement ordinance to regulate where the cigars could be located within the
store display and offers to work with staf i toward developing such regulation.
Staff response: The FDA does not have a set schedule to complete the new
regulation. The FDA has also not yet published any draft
documenting the scope of the proposed regulations or whether it
will address the City's concerns. The City may propose a product
placement ordinance at a later date. Also, if the FDA adopts such
regulations, then the City Council can reconsider whether
regulations must still be imposed by the City or the FDA regulations
preempt the City's rules.
• The tobacco industry rejects the argument that warning labels are not present on
cigar products because they are printed on the display container.
Staff response: Warning labels, when printed, are printed on the display
containers or, in some cases, on the side wrapper of single cigars.
However, they do not meet the size requirement imposed on
cigarette packages and are often either illegible due to the small
print or not visible due to the placement on the display boxes.
• The tobacco industry claims the proposed ordinance will unfairly impact adult
cigar consumers.
Staff response: The ordinance does not prohibit adults of legal age to purchase
single cigars if purchased at a retailer whose business is primarily
cigar sales. The ordinance also exempts cigar retailers from the
packaging requirement. The ordinance regulates only the
z United State Government Accountability Office. GAO -12 -475
November 20, 2013
Ordinance No. 1360
Paqe 4 of 10
packaging of less than 5 cigars that are sold at such places as
convenience and grocery stores.
• The tobacco industry claims cigars are already regulated by the State and federal
regulations.
Staff response: Cigarillos are covered by State and federal regulations as
"cigars" which does not provide the same protection as the
regulation for the sale of cigarettes. While proof of age is required,
those products can be sold in individual packaging, are exempt
from the flavoring ban and do not have to be located behind the
counter.
• The tobacco industry states the ordinance will cause substantial loss of sales tax.
Staff response: The tobacco industry failed to provide any financial data
supporting the argument the City would lose a substantial amount
of sales tax as a result of the proposed ordinance. Even if it is
presumed that there is a loss, staff estimates that the loss would
only be a maximum of about $1,062 - $4,307 per year 3. That
impact will be negligible and may be offset by the sales tax
collected on cigars sold in packaging of 5.
Other comments received either written or verbally include:
• The businesses will lose foot traffic associated with the sale of cigarillos and
single cigars and miss on incidental sales.
Staff response: The businesses failed to provide any financial data supporting
the argument the sale of cigarillos generates any or how much
incidental sales. The ordinance does not prohibit the sale of cigars
to customers of legal age, as long as they are sold with a minimum
of 5 in a package. The current packaging targets under age
customers with a price point of $0.50 - $2.00 that is unlikely to
generate additional substantial incidental sales.
• The 7- Eleven convenience stores do not display tobacco products next to
candies and have strict cash register policy to prevent the sale of tobacco
product to under age customers.
Staff response: While it is true the 7- Eleven stores do not associate tobacco
products with candy displays and they have very strict policy and a
computerized cash register system to prevent the sale of tobacco
product to under age customer, not all other retailers have similar
policy or system. Therefore, the 7- Eleven businesses may be less
affected by this ordinance than less restrictive businesses for which
this ordinance is necessary.
s Based on:
1) If all 59 tobacco retailers in Baldwin Park sell 1 cigar per hour, for 10 hours /day, 365 day /year;
2) Cigar cost is $0.49 - $2.00 and 1 % sale tax revenue to the City or $0.0049 -$0.02 per cigar
November 20, 2013
Ordinance No. 1360
Page 5 of 10
Ordinance No. 1360:
The proposed ordinance would prohibit retailers, except those whose business is
primarily the sale of tobacco products, from selling any single cigars, whether or not
packaged for individual sale, if sold in any number fewer than the number contained in
the original packaging and that packaging must contain five or more cigars.
FISCAL IMPACT:
There is no adverse impact to the General Fund other than routine Code Enforcement
time to enforce the ordinance.
Staff recommends that the City Council introduce by first reading by title only Ordinance
No. 1360, "AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING SECTIONS 125.010 AND 125.020 OF THE BALDWIN PARK MUNICIPAL
CODE TO PROHIBIT THE SALE OF SINGLE CIGARS (APPLICANT: CITY OF
BALDWIN PARK)"
ATTACHMENT:
1) Sample of cigarillos products
2) Survey Report — City of Baldwin Park
3) Cigar Association of America — Letter dated 10/2/2013
4) Ordinance No. 1360
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Cigar Association • America
Letter 10/2/2013
1 4 "'AR SSOf-JAT'ON OF AMERICA, INC,
G siflq4l, NP/If
Dr -Cc%t,
To: Honorable Mayor and Members of the 'Baldwin Park City Council
From: Craig P. Williamson, Cigar Association of America, Inc.
Date: (-.)ctober 2. 21013
RE: Ordinance No. 1360 Ametiding Section 125.010 and 125.020 of the
Baldwin Park Municipal Code to Prohibit the Sale of Single Cigars.
Dear Mayor Lozano and Baldwin Park City Council Members:
The Cigar Association of America, Inc.,joins with its members, tobacco
wholesalers, tobacco retailers and their customers in opposing any packaging
restrictions on. the sale of ci-ars in the Citv of Baldwin Park for the following
reasons:
a Cigars are a regulated adult product, the sales of which are regulated by state
statute.
0 The proposed legislation will unfairly impact adult cigar consumers.
o Adult a consumers enjoy cigars In a variety of shapes and sizes,
Z� -
offered to them in a variety of packages, based on established
preferences.
o Many adult cigar consumers'do not smoke cigars ever-,,,7 day, and
purchase cigars in limited quantities to ensure They (Yet the freshest
product. In addition, budget conscious cigar smokers should not be
forced to buy more cigars than they choose to at their local retail
establishment.
Ma,yor Lozano
October 2.20]
Page 21
The LInited States Food and Drug Administration ("FDA"' has announced 'Its intentionto regulate
cigars and Ls addressing such issues oo "minimum pack size for ciAum". Passing further packaging
restrictions in premature io fight o[ the upcoming Federal action.
m No state iu the country has adopted a statewide policy on the packaging o[ cigars.
�
The proposed legislation will have afiuuucial oo in-state business and City of
Baldwin Park, tobacco tax revenue.
o A minirrurn pack size restriction will result in lost sales for businesses throughout the
city-,am well oso loss of tax revenue ao adult coosooners will purchase products
elsewhere resulting in lost sales and tax reverrucs,
The Ci gar Association of Annerica respectfully requests that the proposed ordinance be re'
Respectfully submitted,
Pre
Cigar Association of America, Inc.
ORDINANCE NO. 1360
AN ORDINANCE OF CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING SECTIONS 125.010 AND
125.020 • THE BALDWIN PARK MUNICIPAL CODE TO
WHEREAS, State law explicitly permits cities and counties to enact local
tobacco retail licensing ordinances, and allows for the suspension or revocation of a
local license for a violation of any state tobacco control law (Cal. Bus. & Prof. Code §
22971.3); and
WHEREAS, California courts in such Cases as Cohen v Board of Supervisors,
40 Cal. 3d 277 (1985), and Bravo Vending v. City of Rancho Mirage, 16 Cal. App. 4th
383 (1993), have affirmed the power of the City of Baldwin Park to regulate business
activity in order to discourage violations of law; and
WHEREAS, despite the State's efforts to limit youth access to tobacco, minors
are still able to access smoking products; and
WHEREAS, research demonstrates local tobacco retail ordinances dramatically
reduce youth access to smoking products; and
WHEREAS, the City Council has a substantial interest in promoting compliance
with Federal, State, and local laws intended to regulate tobacco sales and use, in
discouraging the illegal purchase of tobacco products by minors, in promoting
compliance with laws prohibiting sales of tobacco products to minors and finally, and
most importantly, in protecting children from being lured into illegal activity through the
misconduct of adults; and
WHEREAS, it is the intent of the City Council, in enacting this ordinance, to
ensure compliance with the business standards and practices of the City of Baldwin
Park and to encourage responsible tobacco retailing and to discourage violations of
tobacco-related laws, especially those which prohibit or discourage the sale or
distribution of tobacco and nicotine products to minors, but not to expand or reduce
the degree to which the acts regulated by Federal or State law are criminally
proscribed or to alter the penalties provided therein.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 125.010 of the Baldwin Park Municipal Code (BPMC) is
hereby amended by adding the following definitions, in the correct alphabetical order, to
read:
"Cigar" means any roll of tobacco wrapped entirely or in part in tobacco or in any
substance containing tobacco, and includes all of the component parts of the Cigar
Ordinance 1360 - Page 2
(including but not limited to tobacco, filters, or wrapping). For the purposes of this
chapter, "Cigar" includes, but is not limited to, tobacco products labeled "cigar,"
"cigarillo," "tiparillo," "little cigar," "blunt," or "blunt wrap."
"Significant Tobacco Retailer" means any Tobacco Retailer for which the
principal or core business is selling Tobacco Products, Tobacco Paraphernalia, or both,
as evidenced by any of the following: (i) twenty percent (20%) or more floor or display
area is devoted to Tobacco Products, Tobacco Paraphernalia, or both, (ii) sixty-seven
percent (67%) or more of the gross sales are derived from Tobacco Products, Tobacco
Paraphernalia, or both, or (iii) fifty percent (50%) or more of completed sales
transactions include Tobacco Products or Tobacco Paraphernalia.
SECTION 2. Section 125.020 of the BPMC is amended by adding a new
subsection (H) to read as follows:
(H) SALE OF CIGARS PROHIBITED.
(1) Notwithstanding any other provision of this chapter, no tobacco retailer shall
Sell, offer for sale, or exchange for any form of consideration:
(a) Any single cigar, whether or not packaged for individual sale,
(b) Any number of cigars fewer than the number contained in the
manufacturer's original consumer packaging designed for retail sale to a
consumer or
(c) Any package of cigars containing fewer than five cigars.
(2) This subsection (H) does not apply to the sale or offer for sale of a single
cigar or multiple individual cigars by a significant tobacco retailer.
SECTION 3. This ordinance shall go into affect and be in full force and operation
from and after thirty (30) days after its final reading and adoption.
PASSED AND APPROVED ON THE _ day of _, 2013
MANUEL LOZANO, MAYOR
ALEJANDRA AVILA,
CITY CLERK
Ordinance 1360 - Page 3
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on , 2013. Thereafter, said Ordinance
No. 1360 was duly approved and adopted at a regular meeting of the City Council on
by the following vote:
AYES: COUNCILMEMBER:
a
ABSENT: COUNCILMEMBER
ABSTAIN: COUNCILMEMBER:
ALEJANDRA AVILA,
CITY CLERK
PURPOSE
The purpose of this staff report is to consider adopting Resolution No. 2013 -037, a
resolution approving an application to the Los Angeles County Regional Park and Open
Space District for First Supervisorial District Excess Funds for Barnes Park
Improvements project and restoration efforts at Walnut Creek Nature Park.
At their April 17, 2013 meeting, the City Council rejected all bids for the Barnes Park
Improvement project due to a $127,700 shortfall. The project was placed on hold until
additional funding was secured. Proposed improvements at Barnes Park include new
splash pad with recyclable water system, splash pad water features, rubberized
playground surfacing, ADA improvements, site demolition and grading, landscaping,
fitness zone, and walking markers. As a bid alternate if project costs come below
current estimate, a new large picnic shelter near the playground area and shade
structure for the fitness zone.
Additionally, in the last few years Walnut Creek Nature Park has been the target of
continued vandalism and graffiti. Vandalism has included the theft of copper wiring for
the irrigation system and light fixtures, theft of bronze plaques, damage to roof tiles, and
frequent repairs to fence along the boundary with the Los Angeles County Flood Control
right of way. As a result of the challenges at Walnut Creek Nature Park, the landscaping
has been affected. Graffiti can be found on playground equipment, picnic tables, walls,
and even rocks. With the Ia ^k funding to make major repairs, the park is in need of
significant improvements.
DISCUSSION
In order to continue the improvements at Barnes Park and initiate work at Walnut Creek
Nature Park, staff started seeking new funding sources. Since the end of last year and
several years prior before, Staff has been working with the office of Los Angeles County
Supervisor Gloria Molina to seek funding through Proposition A Excess Funds. As a
result of several meetings with representatives from the Supervisor's office, the
Supervisor recommended $500,000 in Proposition A Excess Funds to the Board of
Supervisors for final approval. Funds were officially approved by the Board of
Supervisors on October 15, 2013 with $300,000 allocated for Barnes Park and $200,000
for Walnut Creek Nature Park.
In order to start the process for the contract, the City must adopt a resolution approving
the submittal of applications to the Los Angeles County Regional Park and Open Space
District.
FISCAL IMPACT
There is no impact on the General Fund. The City will be receiving a grant from
Proposition A Excess Funds for a total amount of $500,000 that will be divided between
Barnes Park ($300,000) and Walnut Creek Nature Park ($200,000).
RECOMMENDATION
Staff Recommends the City Council:
1) Waive further reading, read by title only and adopt Resolution No. 2013-037 titled
"RESOLUTION NO. 2013-037 APPROVING THE APPLICATION FOR GRANT
FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN
SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT EXCESS FUNDING
FOR BARNES PARK IIMPROVMENTS AND WALNUT CREEK NATURE PARK; and
2) Authorize the Director of Recreation & Community Services to execute any further
documents.
Attachment: Resolution No. 2013-037
Resolution No. 2013-037
A
A
A A A
WHEREAS, the people of the County of Los Angeles on November 3, 1992,
and on November 5, 1996 enacted Los Angeles County Proposition A, Safe
Neighborhood Parks, Gang Prevention, Tree-Planting, Senior and Youth Recreation,
Beach and Wildlife Protection (the Propositions), which among other uses, provides
funds to public agencies and nonprofit organizations in County for the purpose of
V ZI 11 1. .. I __ _
acquiring and/or development facilities and open space for public recreation; and
WHEREAS, the Propositions also created the Los Angeles County Regional
Park and Open Space District (the District) to administer said funds- 7 and
WHEREAS, the District has set forth the necessary procedures governing
application for grant funds under the Propositions, and
WHEREAS, the District's procedures require City of Baldwin Park to certify,
by resolution, the approval of the application before submission of said application(s)
to the District-, and
WHEREAS, said application contains assurances that City of Baldwin Park
must comply with-, and
WHEREAS, City of Baldwin Park will enter into an Agreement with the District
to provide funds for acquisition and development projects.
NOW, THEREFORE, BE IT RESOLVED THAT THE BALDWIN PARK CITY
COUNCIL HEREBY:
1. Approves the filing of an application with the Los Angeles County Regional
Park and Open Space District for First Supervisorial District Excess Funds for
the above project, and
2. Certifies that City of Baldwin Park understands the assurances and
certification in the application form; and
3. Certifies that City of Baldwin Park has, or will have, sufficient funds to operate
and maintain the project in perpetuity; and
Resolution No. 2013 -037
Page 2
4. Appoints the Director of Recreation and Community Services or designee, to
conduct all negotiations, and to execute and submit all documents including,
but not limited to, applications, agreements, amendments, payment requests
and so forth, which may be necessary for the completion of the
aforementioned project.
PASSED, APPROVED AND ADOPTED this 20th day of November, 2013
MANUELLOZANO
MAYOR
S T ATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS.
CITY OF BALDWIN PARK )
i, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing resolution was duly and regularly approved and adopted by the City
Council of the City of Baldwin Park at a regular meeting of the City Council on
November 20, 2013, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
.r!
q14
BAMWIN
A
• •
CITY OF BALDWIN 'R, NOV
711156TY-1111 i . TU S
PURPOSE
The report requests the City Council adopt a resolution approving the application to
participate in the San Gabriel Watershed, San Gabriel Mountains and Lower Los
Angeles River Grant Program under the Safe Neighborhood Park, Clean Water, Clean
Air and Coastal Protection Bond Act of 2000.
W912HORM
On March 7, 2000, the voters in California enacted the Safe Neighborhood Park, Clean
Water, Clean Air and Coastal Protection Bond Act of 2000, commonly referred to as
Proposition 12. The bond provides funds to public agencies and non - profit organizations
in California for the acquisition, development, rehabilitation and /or restoration of
recreational facilities and open space.
In 2001, the City received earmarked Proposition 12 funds for the Teen Center and
Skate Park through the assistance of then Assemblymember Hilda L. Solis. In 2002, the
City received Proposition 12 funding under the Robe rti - Z'berg- Harris (RZH) Urban Open
Space & Recreation Grant Program for the first renovation of Barnes Park. Both
projects have contributed to the overall vitalization of the City and improved the quality
of life for residents.
DISCUSSION
On September 23, 2013, the Rivers and Mountain Conservancy (RMC) approved a
$35,000 planning grant to the City for the restoration of Walnut Creep Nature Park. A
few weeks later, staff was notified by the RMC and Watershed Conservation Authority
(WCA), the California Natural Resources Agency (CNRA) had excess funds that
needed to be reallocated to a project. On October 24, 2013, the CNRA toured Walnut
Creek Nature Park and indicated they were interested in funding an element of the
project. On October 30, 2013, staff received formal notification the CNRA was going to
allocate $220,000 to the Walnut Creek Nature Park Restoration project.
As part of the agreement with the CNRA and RMC/WCA, the City will be designating
$20,000 towards the WCA. The purpose in designating $20,000 will be for project
support and guidance to the City. At a subsequent meeting, a staff report to subcontract
with the RMC/WCA will be submitted to the City Council for final approval. In order to
start the process for the contract, the City must adopt a resolution approving the
submittal of an application under the San Gabriel Watershed, San Gabriel Mountains
and Lower Los Angeles River Grant Program.
Funding from this grant program will augment the already existing grant funds from
other sources. The following table summarizes the available funds.
Available Funds
California Natural Resources Agency
$220,000
Approved
Prop A Excess Funds
$200,000
Approved
Rivers and Mountains Conservancy
$35,000
Approved
I ipper San Gabriel Malley Municipal Water District
$25,0- 0- 0
11 Approved
Total Available Funds
$480,000.00
FISCAL IMPACT
There is no impact on the General Fund. The City will be receiving a Proposition 12
grant from the California Natural Resources Agency in the amount of �22n,nnn.
RECOMMENDATION
Staff Recommends the City Council:
1) Waive further reading, read by title only and adopt Resolution No. 2013 -038 titled
"RESOLUTION NO. 2013 -038 APPROVING THE APPLICATION FOR GRANT
FUNDS FOR THE SAN GABRIEL WATERSHED, SAN GABRIEL MOUNTAINS AND
LOWER LOS ANGELES RIVER GRANT PROGRAM UNDER THE SAFE
NEIGHBORHOOD PARKS, CLEANWATER, CLEAN AIR, AND COASTAL
PROTECTION BOND ACT OF 2000; and
2) Authorize the Director of Recreation & Community Services to execute any further
documents.
Attachment: Resolution No. 2013 -038
A A
A A
A A
A A
Ili
M-Al 'kJI,&*JW9J 14 :F-Al 0 k71-A 9:4 A
JJXJK0y11&-J f1l M :1 :to A 0
WHEREAS, the Legislature and Governor of the State of California have
provided funds for the Program shown above; and
WHEREAS, the California Natural Resources Agency has been delegated
the responsibility for the administration of this grant Program, establishing
necessary procedures; and
WHEREAS, said procedures established by the California Natural
Resources Agency require the Applicant to certify the approval of Application(s) by
the Anrl1icanf0 governing board before submI issI ion of said A
pplication(s) to the
State; and
WHEREAS, the Applicant, if selected, will enter into an Agreement with the
State of California to carry out the Project
NOW, THEREFORE, BE IT RESOLVED THAT THE BALDWIN PARK CITY
COUNCIL HEREBY.-
1. Approves the filing of an application for the Walnut Creek Nature Park
Restoration,
2. Certifies that Applicant understands the assurances and certification in the
application, and
3. Certifies that Applicant or title holder will have sufficient funds to operate and
maintain the project consistent with the land tenure requirements; or will
secure the resources to do so, and
4. Certifies that it will comply with the provisions of Section 1771.5 of the State
Labor Code regarding payment of prevailing wages on Projects awarded
Proposition 12 Funds, and
5. If applicable, certifies that the project will comply with any laws and
regulations including, but not limited to, legal requirements for building codes,
health and safety codes, disabled access laws, environmental laws and, that
Resolution No. 2013 -038
Page 2
prior to commencement of construction, all applicable permits will have been
obtained, and
6. Appoints the Director of Recreation and Community Services, or designee, as
agent to conduct all negotiations, execute and submit all documents
including, but not limited to applications, agreements, payment requests and
so on, which may be necessary for the completion of the aforementioned
project.
PASSED, APPROVED AND ADOPTED this 20th day of November, 2013
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES) SS.
CITY OF BALvvVlN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing resolution was duly and regularly approved and adopted by the City
Council of the City of Baldwin Park at a regular meeting of the City Council on
November 20, 2013, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
ffel
Honorable Mayor and Member,
FROM: Daniel Wall, Director of Public
DATE: November 20, 2013
BOULEVARD SUBJECT: ACCEPTANCE OF AND AUTHORIZATION TO PROCEED WITH 0
REQUEST FOR PROPOSALS FOR THE DESIGN OF THE LO
ANGELES STREET / LA RICA AVENUE AND BALDWIN PAR
1
DESIGN
0 1:110)x,1 �
The report requests City Council accept the Request for Proposals (RFP) for the Los
Angeles Street / La Rica Avenue and Baldwin Park Boulevard / Ohio Street Traffic
Signals Design and authorize staff to advertise the RFP.
BACKGROUND AND DISCUSSION
The intersections of Los Angeles Street at La Rica Avenue and Baldwin Park Boulevard
at Ohio Street are non - signalized. Both intersections have stop signs for traffic entering
the intersection from the minor streets, while the traffic on the major streets has no
traffic control. Both intersections also have existing striped school crosswalks. Due to
these factors and traffic counts obtained by City staff, both intersections are good
candidates for a traffic signal installation.
The City will be seeking Proposals from consulting professionals experienced in traffic
signal design to provide design services for the installation of traffic signals. The
selected consultant will provide a complete set of plans and construction support for the
installation of the traffic signals. As part of the design process, the designer will
examine the intersections' existing conditions and recommend any needed concrete
improvements, to meet current ADA guidelines, and any other improvements that might
be needed for a safe crossing.
The proposed design timeline is as follows:
Consultant Selection Schedule
Release /Advertisement of RFP ........................ ..........................11 -21 -2013
Deadline for Submittal of Proposals ................. ..........................12 -18 -2013
Complete Review of Proposals ........................ ..........................01 -02 -2014
Authorization to Proceed with Traffic Signals Design RFP Page 2 of 2
November 20, 2013
Award of Design Contract by the City Council . ..........................01 -15 -2014
Design Schedule
Pre-Design Meeting ................................................................... 01-29-2014
Conceptual Layout Approval ...................................................... 02-26-2014
FinalizeDesign ........................................................................... 04-30-2014
Advertise for Construction .......................................................... 05-22-2014
Award Construction Contract .................. .................................. 07-16-2014
[21:191m N I lyi I:7_"TQ I
There are no fiscal impacts at this time. Upon review of design proposals, staff will
recommend a professional services contract to complete the design and prepare the
construction documents. At that time, staff will also provide a cost estimate and
breakdown of the proposed improvements
RECOMMENDATION
It is recommended that the Citv Council approve the Request for Pronnsals and direct
staff to advertise.
ATTACHMENT
Request for Proposals
• - . - . N 12
P - A , R- K
DESIGN SERVICES FOR
Los Angeles Street at La Rica Avenue
Traffic Signals
December 2013
IN THE CITY OF BALDWIN PARK, CALIFORNIA
PROPOSALS DUE:
December 18, 2013 at 5:00 P.M.
at:
CITY OF BALDWIN PARK CITY HALL
2nd Floor, Main Lobby
Public Works Department
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
REQUEST FOR PROPOSALS
Design Services for:
Los Angeles Street at La Rica Avenue
7 IT ,I
Baldwin Park Boulevard at Ohio Street
Traffic Signals
NBIZ •��
✓ INTRODUCTION 1BACKGROUND ................................................ I
✓ PROPOSAL SUBMISSION INSTRUCTIONS ................................. 2
✓ SCOPE OF WORK .......................................................................... 5
INTRODUCTION I BACKGROUND
The City of Baldwin Park (City) is seeking Proposals from consulting professionals
experienced in traffic signal design to provide planning and design services for the
installation of a traffic signal at the intersections of Los Angeles Street and La Rica
Avenue, and Baldwin Park Boulevard and Ohio Street, in the City of Baldwin Park,
California.
Exhibit I is aerial photographs of the intersections to be designed.
Exhibit 2 is a copy of the warrant study worksheets for the intersections.
Los Angeles /La Rica and Baldwin Park /Ohio Traffic Signal Design RFP Page 2 of 7
PROPOSAL SUBMISSION INSTRUCTIONS
O Proposal Submission Deadline
O Tentative Consultant Selection Schedule
O Proposal Requirements & Format
M Qualifications of Consultant
M Firm Selection Process
Proposal Submission Deadline
In order for your proposal to be considered, this office must receive four (4) copies of the
proposal no later than 5:00 p.m. on Wednesday December 18, 2013.
Tentative Consultant Selection Schedule
Release /Advertisement of RFP ........................ ..........................11 -21 -2013
Deadline for Submittal of Proposals .............................. ............. 12 -18 -2013
Complete Review of Proposals ........................ ..........................01 -02 -2014
Award of Design Contract by the City Council . ..........................01 -15 -2014
Proposal Requirements
The proposal is to present a complete understanding of the scope of services in this
Request for Proposals including the following:
General Information and Background
a. Firm name, address, telephone, and fax numbers.
b. Nature of organization (i.e., individual, partnership, corporation, firm size,
composition, and number of years in business).
c. Names and qualifications of professionals (i.e., architects, engineers) and
necessary support staff in organization.
d. Addresses where work will be performed. If sub - consultants are to be used,
indicate what work each firm will do and where work will be performed. Indicate
where and how quality control and design coordination will be handled.
2. Project Approach
a. General statements and descriptions of the team approach to design
management, including anticipated use of staff, consultants, and liaison with City
staff.
b. State the proposed means of communications with sub - consultants, the City's
project manager, or other City representatives.
3. Staffing Plans
a. Provide a project organizational chart showing key professional staff, principles,
and sub - consultants.
Los Angeles /La Rica and Baldwin Park /Ohio Traffic Signal Design RFP Page 3 of 7
b. Provide resumes of all key personnel, and indicate the projects of similar nature
performed with this firm or with other firms. Indicate the position and
responsibility the individual held on each project. Provide a short description of
the work that key individuals will perform on this project and the estimated
percent of the key personnel's time that will be devoted to this project. Also,
provide a short discussion of special consultants, if any.
4. History and Past Experience
a. Description of the firm's relevant experience on completed or in- progress
projects of similar size and scope including owner's name, address, telephone
number, and specific contact persons.
b. Identification and background of principals who will work on the project and the
firm's capabilities and experience.
5. Proposed Task Breakdo.v�n
Provide a project task breakdown with milestone dates with appropriate work phase
efforts. Include the estimated times (man -hour effort) required to perform each
general category of work. Also include a copy of the firm's standard hourly billing
rates.
Additional Requirements
The selected consultant must provide the following:
The Consultant Services Agreement shown in Exhibit 3 shall be used as the basis
for engaging Construction Management services.
2. Evidence of California Worker's Compensation Insurance with Statutory Coverage
and Employer's Liability limits meeting all State minimum requirements.
3. Evidence of General and Automobile Liability Insurance providing at least
$2,000,000 combined single limit per occurrence for bodily injury and property
damage, including the City, its officers, agents and employees are to be named as
additional insured. The City must also be named additional insured with a separate
endorsement on the General Liability insurance.
4. Evidence of $2,000,000 of Professional Liability Insurance (errors and omissions
coverage).
Consultant Qualifications
The consultant must possess and demonstrate, as a minimum, the following qualifications:
1. Previous experience in providing design services for traffic signal installations.
2. Understanding of this type of project's scope of work and appropriate approach to
performing design services.
Los Angeles /La Rica and Baldwin Park /Ohio Traffic Signal Design RFP Page 4 of 7
3. Experience in coordinating traffic signal plan review and approval with Southern
California Edison and Los Angeles County.
4. Sufficient experience of the project management team and key staff proposed.
5. A registered civil engineer in the State of California.
6. Availability of backup and other support staff to ensure the timely completion of the
design services.
7. The ability to meet timelines and demands as may arise during the project's design,
and the capacity to provide design support during construction or construction
management should the need arise.
8. Recommended relevant references.
Firm Selection Process
Proposals shall be opened and reviewed by a selection committee, and will be evaluated
on the basis of consultant qualifications and experience. The design contract will be
awarded without discrimination or consideration relative to race, color, religion, sex, or
national origin. The following summarizes the process:
A selection committee will review all proposals and develop a short list with a final
ranking of the most qualified consultants. An Evaluation Sheet similar to the one
shown in Exhibit 4 will be used to evaluate the qualifications of each firm. If the
committee recommends interviewing the top two or three consultants, the interviews
are to be scheduled so they occur within one week after Proposals are submitted.
2. The City will negotiate with the firm ranked highest on a revised scope of services,
more or less, and negotiate the corresponding cost proposal to right -size the project
scope within the stated budget. In the event these negotiations are not successful,
negotiations will be held with the second - ranked firm and subsequent firms in order,
if necessary, until a satisfactory agreement is reached.
The City reserves the right to reject any or all proposals submitted, and the City is not liable
for any pre - contractual expenses. Pre - contractual expenses are defined as expenses
incurred by the firm in: (1) preparing the proposal in response to the RFP; (2) submitting
that proposal to the City; (3) negotiations with the City on any matter related to this RFP;
and (4) any expenses incurred (if any) by the firm prior to date of award of the agreement.
Any subsequent changes in the RFP from the date of issuance to date of submittal will
result in an addendum by the issuing office.
Los Angeles /La Rica and Baldwin Park /Ohio Traffic Signal Design RFP Page 5 of 7
SCOPE OF WORK
Project Description
Scope of Services
Staffing and Organization
Design and Development Schedule
Cost Proposal
Project Description
The existing intersection of Los Angeles Street and La Rica Avenue is non - signalized. La
Rica Avenue has stop signs for northbound and southbound traffic entering the
intersection, while the traffic on Los Angeles Street has no traffic control. There is an
existing striped school crosswalk at the west end of the intersection, crossing Los Angeles
Street. The other three crossing have no striped crosswalk.
The existing intersection of Baldwin Park Boulevard and Ohio Street is non - signalized.
Ohio Street has stop signs for eastbound and westbound traffic entering the intersection,
while the traffic on Baldwin Park Boulevard has no traffic control. There are two existing
striped school crosswalks at the south and north ends of the intersection, crossing Baldwin
Park Boulevard. The other two crossings have standard yellow striped crosswalks.
The City plans to install traffic signals at both of the above described intersections. The
design shall include video detection at the intersections. The school crosswalks are to
remain.
Scope of Services
The City desires to engage a firm that will review the existing conditions of the
intersections, integrate the above mentioned improvements, and make any other
necessary recommendations, including needed concrete work to meet current ADA
guidelines at the intersections. The concrete improvements should seamlessly fit the
existing surrounding improvements. The selected firm must provide plans detailing the
connection of the new improvements to the electrical utilities. Coordination with Southern
California Edison (SCE) will be necessary. Coordination with Los Angeles County will also
be necessary for the design and timing of the traffic signal at the intersection of Baldwin
Park Boulevard and Ohio Street, since all traffic signals on Baldwin Park Boulevard are
synchronized by the County.
At minimum, the following anticipated milestones are required to be identified in the
proposal. A breakdown of the tasks anticipated for each milestone, or additional
milestones that fit the firm's approach to design services may be listed.
Milestone A — Pre - Design Meeting
O Discussion of the scope, budget details, and schedule
O Preliminary concept
Los Angeles /La Rica and Baldwin Park /Ohio Traffic Signal Design RFP Page 6 of 7
O Coordinate with equipment manufacture to incorporate equipment requirements into
conceptual layout
O Coordinate with Southern California Edison to connect the new improvements to the
electrical ulities
O Coordinate with Los Angeles County for the design and timing of the traffic signal at
the intersection of Baldwin Park Boulevard and Ohio Street.
Milestone B — Conceptual Layout
• Prepare concept for the equipment layout, signage, striping and major concrete
work, including modifications required to comply with the Americans with Disabilities
Act requirements.
• Prepare a final concept reflecting City staff direction.
• Hold a meeting with the City to discuss the final concept design. At this time, only
minor revision should be considered. Obtain approval from the City on the concept
layout so that final design may begin prernnrntinn
Milestone C — Final Design Progress Meeting at 75% Design Development
• Submit the design developed to 75% to the City for review.
• Submit a draft of the construction specifications and bid documents to the City for
review.
u Submit an estimate of the construction costs to the City for review.
Milestone D - Finalize Design
O Submit the final design to the City for review.
• Submit the final construction specifications and bid documents to the City for review.
• Submit the final construction cost estimate to the City for review.
Submittals must include:
0 Demolition & Protection Plan
0 Grading Plan, Details, Notes and Calculations
® Erosion Control Plan
® Construction Plan, Details and Notes
O Striping and Signage Plan, Details and Notes
C3 Electrical Plan, Details, Title 24 Compliance Calculations and
O Traffic Signal Timing Chart
13 Project Specifications
M Final Stamped and Signed Traffic Signal Plans on 24 "x36"
sheets, pdf format, and AutoCAD format.
Staffing and Organization
Notes
4 millimeter mylar
The consultant shall include in the proposal the staff assigned to the various
milestones and tasks. The City Staff, organization, and lines of communication will
be clarified at the Pre - Design meeting.
Los Angeles/La Rica and Baldwin Park/Ohio Traffic Signal Design RFP Page 7 of 7
Design and Development Schedule
Pre-Design Meeting ................................................................... 01-29-2014
Conceptual Layout Approval ............. _ ............................. ......... 02-26-2014
Finalize Design ........................................................................... 04-30-2014
Advertise for Construction .......................................................... 05-22-2014
Award Construction Contract ........................... ..........................07 -16 -2014
Cost Proposal
A cost proposal listing the milestones, tasks, personnel assigned to the team, estimated
man-hours for each task, and the corresponding hourly rates. The cost proposal shall be
reflective of the proposed scope of work.
The cost proposal should also include, as a separate item, the cost to provide design
support during construction or construction management, should the need arise.
Exhibit 1
Intersection of Los Angeles Street and La Rica Avenue
Intersection of Los Angeles Street and La Rica Avenue
C sit it Nl. °Ti 'D, 12
fk' w, r�mmded for it- 6
Exhibit 2
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Condition A - Plininnum, Ve.-hicle Volume
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Exhibit 3
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this _ day of , 20_ by and
between the City of Baldwin Park, ( "City "), and ( "Consultant ").
In consideration of the following mutual covenants, provisions and agreements, and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged,
City and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Services"
attached to and incorporated into this Agreement as Exhibit "A. Additional Agreement
provisions, if any, are contained in "Additional Provisions" attached to and incorporated into
this Agreement as Exhibit "D."
2. COMPENSATION. City shall pay for the services performed by Consultant
pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule
of Compensation" attached to and incorporated into this Agreement as Exhibit "B."
3. TIME FOR PERFORMANCE. Time is of the essence in the performance of
this Agreement. Consultant shall commence and complete the services in this Agreement
within the time period shown on "Schedule of Performance" attached to and incorporated
into this Agreement as Exhibit "C."
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds
received from City and make them accessible for audit or examination for a period of three
years after final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary
personnel, equipment and material, at its sole expense, in order to perform the services
required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant
shall be deemed, for all purposes, an independent contractor and shall have control of all
work and the manner in which it is performed. Consultant shall be free to contract for
similar services to be performed for other entities while under contract with City.
Consultant is not an agent or employee of City, and is not entitled to participate in any
pension plan, insurance, bonus or similar benefits City provides for its employees.
Consultant shall be responsible to pay and hold City harmless from any and all payroll and
other taxes and interest thereon and penalties, therefore, which may become due as a
result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant
as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this
Agreement without written approval of City is prohibited and shall be null and void; except
that Consultant may assign payments due under this Agreement to a financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to
perform work similar to the Services provided herein.
Consultant Services Agreement Page 2 of 5
8. COMPLIANCE WITH LAW. Contract services shall be provided in
accordance with the applicable laws and regulations of all governmental agencies that are
in force at the time services are performed. Consultant shall be responsible for becoming
aware of and staying abreast of all such laws and ensuring that all services provided
hereunder conform with such laws. The terms of this Agreement shall be interpreted
according to the laws of the State of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials,
officers, and employees against any and all actions, claims, damages, liabilities, losses or
expenses of whatsoever kind, name or nature, including legal costs and reasonable
attorneys' fees, whether or not suit is actually filed, and any judgment rendered against
City and /or its officials, officers, or employees that may be asserted or claimed by any
person, firm, or entity arising out of Consultants' negligent performance, or the negligent
performance of its agents, employees, subcontractors, or invitees, as well as, negligent
acts or omissions of Consultant, it's agents, employees, subcontractors or invitees,
however, this indemnity clause shall not apply if there is concurrent passive or active
negligence on the part of City, or its officials, officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance
with the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises
and operations, contractual liability, personal injury and independent
Consultants' liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per
occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits of $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as
applicable own, hired and non -owned automobiles with the following
minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per
occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits of $2,000,000.
(C) Professional Liability Insurance with annual aggregates of
$1,000,000 or such other amount as may be approved in writing by
the City.
(D) Worker's Compensation Insurance that complies with the minimum
statutory requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall
provide City with a certificate of Insurance reflecting the above, and
an endorsement for each policy of insurance which shall
Consultant Services Agreement
Page 3 of 5
provide:
(1) the City, and its officials, officers, agents and employees are
named as additional insured;
(2) the coverage provided shall be primary as respects to City, its
officials, officers, agents or employees; moreover, any
insurance or self- insurance maintained by City or its officials,
officers, agents or employees shall be in excess of
Consultants' insurance and not contributed with it.
(3) the insurer shall provide at least thirty (30) days prior written
notice to City of cancellation or of any material change in
coverage before such change or cancellation becomes
effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive
all rights of subrogation against City and City personnel for losses arising from work
performed by Consultant for City, and the insurer's agreement in this regard shall be
reflected in the Workers' Compensation Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be
prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes
to be the property of City. City's ownership of documents includes any and all analysis,
computations, plans, correspondence and /or other pertinent data, information, documents,
and computer media, including disks and other materials gathered or prepared by
Consultant in performance of this Agreement. Such work product shall be transmitted to
City within ten (10) days after a written request therefore. Consultant may retain copies of
such products.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall
have free access at all reasonable times to such records, and the right to examine and
audit the same and to make transcripts therefrom, and to inspect all program data,
documents, proceedings and activities. Consultant shall maintain an up -to -date list of key
personnel and telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with
a complete Request for Taxpayer Identification Number and Certification, Form W -9, as
issued by the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall
comply with all applicable federal, state and county laws and regulations governing conflict
of interest.
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of
any federal contract, grant, loan, intended to influence legislation, administrative
rulemaking or the election of candidates for public office during time compensated under
Consultant Services Agreement
Page 4 of 5
the representation that such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time,
with or without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16"
of this Agreement, City shall be liable to Consultant only for work performed by Consultant
up to and including the date of termination of this Agreement, unless the termination is for
cause, in which event Consultant need be compensated only to the extent required by law.
Consultant shall be entitled to payment for work satisfactorily completed to date, based on
proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will
be subject to City's receipt of a close -out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable
attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be
bound by any court fee schedule but shall award the full amount of costs, expenses and
attorney's fees paid and /or incurred in good faith. "Prevailing Party" shall mean the party
that obtains a favorable and final judgment. Should litigation occur, venue shall be in the
Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees
shall not be awarded 'based on an order or otherwise final judgment that results from the
parties' mutual settlement, arbitration, or mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a covenant and a
condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire
Agreement between the City and Consultant. No verbal agreement or implied covenant
shall be held to vary the provisions of this agreement. This Agreement shall bind and inure
to the benefit of the parties to this Agreement, and any subsequent successors and
assigns.
20. MODIFICATION OF AGREEMENT. This Agreement may not be modified,
nor may any of the terms, provisions or conditions be modified or waived or otherwise
affected, except by a written amendment signed by all parties.
21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual
matters, and coordination with the City. The City Representative (B) designated below
shall act on the City's behalf as Project Manager.
(A) CONSULTANT
Consultant Services Agreement Page 5 of 5
(B) Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be
given by personal delivery or by mail. Notices shall be directed to City's Designated
Representative identified in Paragraph "21" of this Agreement. Consultant shall send a
copy of all notices to the City Attorney.
City Attorney:
Joseph Pannone / Aleshire & Wynder, LLP
South Bay Center, 1515 West 190th Street
South Tower, Suite 565
Gardena, "-'.A 90248
(310) 527-6660
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first
above written.
ATTEST:
City Clerk
CITY OF BALDWIN PARK
M
Manuel Lozano, Mayor
Dated:
CONSULTANT: FIRM NAME
By:_
Name:—
Dated:—
Title:
Address:
Telephone: ( -
Exhibit 4
Proposal Evaluation Form
Consultant Selection for Los Angeles Street at La Rica Avenue and Baldwin Park
Boulevard at Ohio Street Traffic Signals Design Services
121MI,
Date:
Evaluation Criteria
Score Range
(Weak - Strong)
Criteria
Score
Comments:
Firm Experience
1. Familiarity with the Project.
0-10
2. Experience with Relevant Projects.
0-10
Team Qualifications
3. Staff Assigned to this Project.
0-15
4. Management and Oversight Staff
0-10
Firm's Approach to Project
5. Approach and Quality of Proposal
0-25
Firm's Organization
6. Availability of Backup Personnel
0-10
Firm's Cost & Design Schedule
7. Ability to Meet Timeline
0-20
Total Evaluation Score
0-100
in
BALDWIN
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NOV 2 0
CITY OF BALDWIN PARK STAFFREPORT
ITEM NO. --L---
Consent Calendar
Honorable Mayor and Members of the City Council
Marc Castagnola, AICP, Community Development Ma
November 20, 2013
SUBJECT: Second reading of Ordinance 1359. The addition of Section 153.170.107
to the City's Municipal Code relating to comprehensive sign programs
(Location: Citywide; Applicant: Kaiser Permanente; Case Number: AZC-1 74)
FdFf.1_T.1T-0_R115
This report requests City Council approval of Ordinance 1359 adding Section 153.170.107
to the City's Municipal Code relating to billboards.
This Ordinance was introduced at the City Council meeting on November 6, 2013 for first
reading, and at that meeting Ordinance 1359 was approved by the City Council. This
Ordinance adds Section 153.170.107 to the Baldwin Park Municipal Code.
I
Staff recommends that the City Council adopt Ordinance 1359 on second reading, read by
title only and waive any further reading thereof.
ATTACHMENTS
*Attachment #1, Ordinance 1359
REPORT PREPARED BY: Amy L. Harbin, AICP, City Plannk4i�_
CAAmy\AMY\W0RD\Reports\Counci1 Reports\AZC-1 74 2nd reading.doc
Mo
• Me A ME#
ORDINANCE NO. 1359
AN ORDINANCE OF CITY COUNCIL OF THE CITY OF
BALDWIN PARK ADDING SECTION 153.170.107 TO THE
BALDWIN PARK MUNICIPAL CODE RELATING TO
COMPREHENSIVE SIGN PROGRAMS
WHEREAS, signs located within the City can provide a reliable means of
advertising for a business, they also can be detrimental to the safety, aesthetics and
general welfare of the community;
WHEREAS, owners of commercial developments, at times, experience a
hardship given current sign development standards given certain irregularities with the
site, including the scale and size of buildings, or limited site visibility,
WHEREAS, the creation of a comprehensive sign program creates a unified
and consistent architectural theme;
WHEREAS, a sign program improves the aesthetics of the community by
providing an incentive and latitude in the design and display of multiple signs, and;
WHEREAS, the overall intent of a comprehensive sign program is to provide
the means for the flexible application of sign regulations in order to provide incentive
and latitude in the design and display of multiple signs and to achieve, while not
circumventing, the intent subchapter 153.170 relating to city appearance, traffic safety
hazards, on -site signage, communication and to protect investment and quality of life.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby
ordain as follows:
SECTION 1. The foregoing recitations are hereby adopted by the City Council as
findings. Based on those findings, the City Council determines the public health, safety
and general welfare of the City of Baldwin Park, its residents, property owners,
businesses and visitors can be enhanced by amending the Baldwin Park Municipal
Code (BPMC) to allow comprehensive sign programs; and it is in the best interest of the
community to amend the BPMC accordingly.
SECTION 2. Based on the foregoing findings and determinations, the BPMC is
amended to add Section 153.170.107, to read in its entirety as follows:
"Section 153.170.107 Comprehensive Sign Programs
A. Purpose. The purpose of a comprehensive sign program is to integrate all of a
nonresidential or mixed use project's signs with the overall site design and the
structures' design into a unified architectural statement. A comprehensive sign
Ordinance 1359 - Page 2
program provides a means for the flexible application of sign regulations in
order to provide incentive and latitude in the design and display of multiple
signs and to achieve, not circumvent, the purpose of this subchapter. Approval
of a comprehensive sign program may modify the standards provided in this
subchapter as to sign number, size, height, illumination, location, orientation, or
other aspects of signs within the limits of this section.
B. Applicability. The approval of a comprehensive sign program shall be
required whenever any of the following circumstances exist:
1. Whenever the floor area is in excess of 25,000 square feet;
2. Whenever five or more separate commercial or industrial tenant spaces
are present on the same site;
3. Whenever the City Planner determines that a comprehensive sign
program is needed because of special project characteristics (e.g., the
size of proposed signs, limited site visibility, the location of the site
relative to other lots, buildings, or streets, etc.).
C. Approval Authority and Limitation. The Planning Commission shall be the
review authority for a comprehensive sign program.
D. Application Requirements. A sign program application for a comprehensive
sign program shall include all information and materials required by the
Planning Division for a Sign Program Review including a filling fee. Said fee
shall be established by resolution of the City. The applicant shall still be
required to obtain applicable sign permits and pay the related fee.
E. Standards. A comprehensive sign program shall comply with the following
standards:
1. The proposed sign program shall comply with the purpose and intent of
this subchapter;
2. The proposed signs shall enhance the overall development, be in
harmony with, and relate visually to other signs included in the
comprehensive sign program, to the structures and /or developments
they identify, and to surrounding development when applicable;
3. The sign program shall address all signs, including permanent,
temporary, and exempt signs;
4. The sign program shall accommodate future revisions that may be
required because of changes in use or commercial tenants;
Ordinance 1359 - Page 3
5. The sign program shall comply with the standards of subchapter
153.170, except that deviations are allowed with regard to sign area,
total number, location, and /or height of signs to the extent that the
comprehensive sign program will enhance the overall development and
will more fully accomplish the purposes and intent of this subchapter;
6. Approval of a comprehensive sign program shall not authorize the use of
signs prohibited by this subchapter; and
7. Review and approval of a comprehensive sign program shall not
consider the signs' proposed message content.
F. Findings. In order to approve a comprehensive sign program the following
findings shall be made:
1. The comprehensive sign program complies with the purpose of this
subchapter, and the Baldwin Park Design Guidelines;
2. Proposed signs enhance the overall development and are in harmony
with other signs included in the plan with the structures they identify and
with surrounding development;
3. The comprehensive sign program contains provisions to accommodate
future revisions that may be required because of changes in use or
tenants; and
4. The comprehensive sign program complies with the standards of this
subchapter, except that flexibility is allowed with regard to sign area,
number, location, and /or height to the extent that the signs proposed
under the comprehensive sign program will enhance the overall
development, achieve superior quality design, and will more fully
accomplish the purposes of this subchapter.
G. Revisions to Comprehensive Sign Programs. The Community Development
Director may approve revisions to a comprehensive sign program if the intent of
the original approval is not affected. Revisions that would substantially deviate
from the original approval shall require the approval of a new /revised
comprehensive sign program by the Planning Commission."
SECTION 3. This ordinance shall go into affect and be in full force and operation
from and after thirty (30) days after its final reading and adoption.
SECTION 4. The City Clerk shall certify to the adoption of this ordinance and
shall cause a copy of the same to be published in a manner prescribed by law.
Ordinance 1359 - Page 4
PASSED AND APPROVED ON THE _ day of 7 2013
MANUEL LOZANO, MAYOR
ATTEST:
ALEJANDRA AVILA,
CITY CLERK
Ordinance 1359 - Page 5
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that
the foregoing ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on ) 2013. Thereafter, said Ordinance
No. 1359 was duly approved and adopted at a regular meeting of the City Council on
by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER:
ALEJANDRA AVILA,
CITY CLERK
0
ern�f
rt
BALDWIN
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Harbin, Amy L. AICP, City Plan _ •.
SUBJECT: Transit Oriented Development Specific Plan for the Downtown Area
of • Park Request • t Proposal
This report requests City Council review and approval of a request for proposal (RFP) to
prepare a transit oriented development (TOD) Specific Plan.
Earlier this year, the City applied for and was awarded a transit oriented development
planning grant from the Los Angeles County Metropolitan Transportation Agency (MTA)
to prepare a transit oriented development specific plan for the City's downtown area.
The City's goals for the transit oriented development specific plan within the City's
downtown district may be summarized as follows: 1) to create a strong community
identity and sense of place in the heart of town; 2) to increase the level of goods and
services available to the residents of the community; 3) to provide new employment and
housing opportunities for the residents of the community; 4) to attract shoppers from
outside the community; and 5) to strengthen the City's tax base. It is anticipated that the
specific plan will include the City's Downtown Area which generally includes the area
within Y4 to Y2 mile from the City's Metrolink Station and Ramona Boulevard which is a
primary artery for both Foothill Transit and MTA busses to the El Monte Bus Terminal.
Anticipated outcomes once the specific plan is adopted include, facilitation of different
types of development, which would lead to a more lively and vibrant Downtown,
identification of opportunity sites, preservation and adaptive reuse of existing resources,
identification and creation of walkable routes and bicycle paths, and optimally utilized
and designed parking facilities, Additionally, special design review processes can be
put into place for quality and pleasing architecture and landscapes. Complete streets
policies and guidelines can be integrated based on current efforts.
RFP for TOD Specific Plan
November 20, 2013
Page 2
FISCAL IMPACT
As stated above the City received a grant from MTA in the amount of $289,000.00 to
prepare the specific plan. The City is expected to contribute $30,000.00 toward the
project and will utilize the General Plan Fee and AB2766 Funds toward this amount. An
in-kind local match of $30,000.00 is also expected in staff assistance and project
management. The total project cost is $349,000.00. There will be no impact on the
General Fund.
Staff recommends that the City Council approve the Transit Oriented Development
Specific Plan consultant request for proposal and authorize staff to issue the request for
proposal.
ATTACHMENT
#1, Request for Proposal
C:\Amy\AMY\WORD\Reports\Council Reports\TOD SP RFP Approval by CC.doc
RFP for TOD Specific Plan
November 2O.2O13
Page
C Report�OD SPmFP Approval byCC.uoc
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan November 20, 2013
COMMUNITI Y
N YAWN--
a . JDVATjj"L'Wl
9] M:YAI 4 10
IIATJ 10 M:jAj',j
ovember 20, 2013
Submit By:
3EU-019AW
Please forward your responses to:
Amy L. Harbin, AICP
City Planner
City of Baldwin Park
14403 E. Pacific Ave.
Baldwin Park, CA 91706
INTRODUCTION.-
The City of Baldwin Park is seeking qualified consultants or consultant teams with proven
expertise to submit a Proposal for the preparation of a Transit Oriented Development
Specific Plan for the Downtown Area of the City of Baldwin Park. The consultant team
should be led by a firm that specializes in urban design (an architecture, landscape
architecture or urban planning firm) with experience indowntown, revitalization.
Should your firm choose to respond to this RFP, please submit the items outlined in the
section titled "REQUEST FOR PROPOSALS SUBMITTALS."
Community Setting.-
Incorporated in 1956, the City of Baldwin Pa
downtown Los Angeles. The intersection of
Gabriel River) Freeways lies near the southv
City is also bisected by San Bernardino to U
Regional Rail Authority's Metrolink Commute
The City is a predominaf
part of the City have plat
office, and industrial Ian
the redevelopment of lar
freeway close properfie!
According to the most re
persons. This is more th,
community, the City ha
According to the 2010 C�
than the County averag(
City's housing stock anc
is located approximately 15 miles east of
he 1-10 (San Bernardino) and 1-605 (San
mt corner of this 6.8 square mile city. The
ion Station line of the Southern California
Rail System.
tly residential bedroom community, although recent efforts on the
ad a greater emphasis on reuse and rehabilitation of commercial,
I uses. However, the City is near "build out," focusing efforts on
d, especially within the City's Central Business District (CBD) and
,ent Census Figures, the City's population has surpassed 75,000
n double the population in 1960. A largely Hispanic working class
5 also experienced a recent increase in its Asian population.
msus, the City has a considerably larger average household size
, suggesting overcrowded conditions, increased pressure on the
the City's ability to provide services.
Project Area Description:
Located at the geographic center of the city, the study area can also generally be
described as an approximately 210 acre area bounded by La Rica Avenue to the west,
Clark Street to the north, the City's boundary to the east and the City's Metrolink Station to
the south (reference the maps included in Attachment #1). The boundary mayor may not
include the area identified in the Zoning Code as the 'Downtown Overlay'. Ramona
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan November 20, 2013
Boulevard and Maine Avenue are considered the main east-west and north-south arterials
respectively.
The downtown area was originally developed as a pedestrian and transit oriented
traditional downtown. The old Pacific Electric Red Car rail line to Los Angeles once
occupied the middle of the Ramona Blvd. right-of-way, connecting Baldwin Park to
downtown Los Angeles. However, in the early 1950's, the Red Car rail system was
dismantled. Since then, the City has allowed incompatible strip commercial development to
replace older buildings in the downtown area. Though still called the "downtown", the
traditional downtown district fabric has been dissolving around its edges in favor of
automobile oriented strip commercial development.
PROJECT GOALS:
The City's goals for the transit oriented development within
be summarized as follows- 1) to create a strong communi
the heart of town-, 2) to increase the level of goods and se
of the community; 3) to provide new employment and
residents of the community; 4) to attract shoppers from of
strengthen the City's tax base.
SCOPE OF WORK:
he City's downtown district may
i identity and sense of place in
/ices available to the residents
housing opportunities for the
tside the community; and 5) to
The selected consultant will be required to perform the tasks as described in Attachment
#1, which includes CEQA documentation.
REQUEST FOR PROPOSALS SUBMITTALS:
Firms desiring to respond shall submit proposals in sufficient detail to allow a thorough
evaluation and comparative analysis. The proposals should be as brief and concise as
possible (no more than 25 total pages), without sacrificing clarity or the required
information. The proposals should include as a minimum the following information,
presented in a readily understood and logical format:
1 Introduction. A brief introduction to the proposal, the lead firm (and
subcontractors), and the project as understood by your firm.
2. Qualifications. Discuss the overall capabilities of the organization, as well as
a description of the firm's history, recent experience (including administrating
and managing Metro planning grants), and organizational structure. Provide
resumes and/or detailed summary of background for any top-level
management which the firm expects to participate in the project. Similar
information should be provided for each subcontractor, as well as a
statement as to that firm's contribution to the project.
•
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan November 20, 2013
3. Personnel. Include an organizational chart applicable to this project,
identifying the project manager(s), key personnel, and supporting staff.
Provide a resume and/or detailed background summary for the project
manager and key personnel. Moreover, the specific responsibilities of the
project manager and key personnel should be detailed; in addition, indicate
the anticipated contribution of each staff member to this project, expressed
for instance in terms of person-hours.
4. Scope of Work. Present your response to the Scope of Work, describing a
work program and the generation of a work product. Discuss the depth and
scope of analysis of research proposed, in addition to the analysis and
research already completed.
5. Cost Summary. Present an estimate of the total cost and estimated person-
hours required to complete the project, plus fee and persod-hours
breakdown for completed milestones or tasks. Include information on hourly
rates for all project team members, billing methods, and rates for
extraordinary expenses (i.e. reproduction costs, travel expenses, meetings
not included in the proposed fee, etc.).
6. Schedule. Present a comprehensive schedule for completing the Specific
Plan, consistent with the Scope of Work. Specific milestones should be
identified (consistent with fee information). It is anticipated that the project
shall be completed by June 30, 2015- However, the City is not adverse to a
reduced schedule.
7. References. List three (3) or more former clients for whom similar or
comparable services have been performed. Include the name, mailing
address, and telephone number of their principal representative. Provide a
brief description of the service provided.
8. Comments on the Scope of Work, including suggestions for augmenting,
streamlining, or clarifying the scope are encouraged.
This project is funded, by a Metro Transit Oriented Development Planning Grant, limited
General Plan Fees and AB2766 funds.
I = M FTC-M ZZ om-TTV.-Mg •
A concise, professional and complete response to this RFP will help the City identify the
most qualified consultant team and will be indicative of the level of the respondent's
ME M
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan November 20, 2013
commitment to the project. Each submittal will be evaluated based upon requested
general criteria and the qualifications of the consulting firm.
The selection of the consultant team will be based on the demonstration of expertise,
professional qualifications, quality of information submitted in response to the RFP,
interviews, evaluation of the consultant team's past projects and performance, and other
pertinent factors, including cost.
The consultant selected to participate must demonstrate the experience and resources
needed to create a Transit Oriented Development Specific Plan. Prior experience with
transit oriented development specific plans, CEQA and other environmental experience will
be critical elements in the evaluation process.
The following is a guide to the criteria, which will be used in the evaluation process.
Proposal and consultant team characteristics.-
1. Understanding of the project scope and goals.
2. Experience in providing quality consulting services for Transit Oriented
Development Specific Plans.
3. Experience and expertise in consulting for projects that are similar in nature and
complexity.
4. Experience in administration and managing naging grants, specifically Metro Planning
Grants.
5. Ability to provide on-site resources with experience and capability to assure timely
implementation of the proposed development.
Evaluation of proposals shall be based upon a competitive selection process. The
contractor shall be responsible for the accuracy of the information supplied. In reviewing
and'�8valuating the submitted proposals, the City will use the following criteria on the next
page:
: MF
➢ Successful experience with similar types of
Relative Weight
projects and/or projects of similar complexity.
25 pts
➢ Commitment of senior staff to the projects
15 pts
Responsiveness to RFP and City priorities
15 pts
➢ Creative approach
15 pts
➢ Schedule (ability to complete project on-time and within grant timeframe)
10 pts
➢ Experience with METRO's Planning Grant Program
15 pts
➢ Familiarity with the City of Baldwin Park
5 pts
�r W
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan
November 20, 2013
No more than the three (3) most qualified firms (teams) as evidenced by the submitted
Proposals and as judged by the evaluation team may be invited for an oral interview to be
conducted by the same panel. One (1) team will then be selected on the basis of the
interview, with the final terms and scope of the contract to be determined on the basis of
negotiations between the City and the selected firm; the process shall include approval of a
professional services contract by the City Council. If the City and consultant are unable to
reach a contractual agreement, the City will negotiate with one of the other firms. After the
selection, all other applicants will be notified of the decision.
Selection will be based primarily upon:
1. The experience of the consultant team, es
successful transit oriented development
strategies.
2. Qualifications of the key personnel, including prin
other individuals pertinent to the project's succes
lead consultant, in preparing
n plans and implementation
1(s), project manager(s), and
3. The experience of the team in conducting successful public education, participation
and consensus building programs.
4. The quality of the submitted proposal, and an understanding of the Scope of Work
as shown by that Proposal and maybe the oral interview.
5. Demonstrated ability to produce a timely and high quality product.
6. Other evaluation criteria may include: performance record; and project cost.
The above selection criteria are provided to assist in the development of a Proposal, and
are not meant to limit other considerations which may be identified during the course of the
selection process.
The City of Baldwin Park reserves the right to reject all proposals and to revise or terminate
the process outlined in this RFP, including the right to request, and obtain from one or
more of the proponents, supplementary information as may be necessary for the City to
analyze the information submitted.
411 "�
Please submit five (5) hard copies and one electronic copy of the Proposal by no later than
Monday, December 16, 2013 at 5:00 p.m. to:
City of Baldwin Park
Planning Division, 2nd Floor
Attention: Amy L. Harbin, AICP
14403 E. Pacific Avenue
Request for Proposal
Baldwin Park Transit Oriented Development Specific Plan November 20, 2013
Baldwin Park, CA 91706
(626) 960 -4011, x475
AHarbin@baldwinpark.com
Proposals will not be accepted after this deadline. Questions regarding this request for
Proposals will be accepted bye -mail only until Wednesday, November 27, 2013 at close of
business day. All emails will be responded to no later than Thursday, December 5, 2013.
Attached to this RFP is a copy of the City's MTA Grant Application (Attachment #1) which
should provide additional information.
Fiscal Year 2012-13
TRANSIT ORIENTED DEVELOPMENT (TOD) PLANNING GRANT ROUND 3
APPLICATION
(Utilize 10 point type throughout)
DOWNTOWN BALDWIN PARK TRANSIT ORIENTED DISTRICT SPECIFIC PLAN
PROJECT TITLE
DOWNTOWN BALDWIN PARK
PROJECT LOCATION
APPLICANT
City of Baldwin Park
Mr. Marc Castagnola, Community Development Manager
Executive Director & Title
Mr. Marc Castagnola, Community Development Manager
Contact Person & Title
14403 East Pacific Avenue
Mailing Address
Baldwin Park
City
Zip Code
E-mail Address'
626-960-4011 x477
Telephone Number
FUNDING INFORMATION
Metro TOD Planning Grant
Grant Funds Requested $289,000
Local Match — Cash $30,000 General Plan Fees/AB2766
Local Match — In-Kind $30,000 Staff assistance and project management
Total Project
Cost $349,000
General Plan Planning Fees (City)
Source of Local Match and
Name of Provider(s)
°Project Title: Provide thetNeofthepmjact.notioexceedS8charaoters.forwhkch funding is requested. This
title will be used on all MTA summary listings. The purpose of this title is to avoid confusion by attaching an easily
identifiable project title that will remain consistent throughout the selection process and, should funds be awarded,
through the life of the Project.
"The e-mail address you provide will be used for notification of application status, so it must be accurate. Any
change to the e-mail address must be reported hoRufnoJuarez:
Fiscal Year 2012-13
P P ` . y.
Pr€ tact scr €ptic�r ( rs t cecd tha space provided.) ( points)
A, Briefly summarize (a) the project area/targeted communities, (b) the specific regulatory documents to be revised
OR the objectives of pre - regulatory docurnents, and (c) anticipated outcofnes. Include as an attachment to the
application package a rn2p of the project area and highlight TOO opportunity sites on the neap. iOD opportunity
sites are parcels; of land within Y4 or 1f mile of a transit station, depending on the type of ti -ans,t being studied,
that could be developed or redeveloped using principles of €D (25 points,
B. Briefly describe any recent psaiini € ?g efio[ is undertaken affecting the area or elsewhere in the Cite that would
suggest community and policy s�nal<er supper far it e regulatory alsange.s i�ciifg proposed. JPAs and COGS must
list file Targeted communities and are required to include evidence of support from each targeted Community. This
can be a ie`t= -r Of SUPIDOFt or notion from the cC?mmunitj!. ( points)
•
A.
(a) Project Area/Target Communities: The proposed Project is the preparation, review, and adoption of Downtown
Baldwin Park Specific Plan focused on bonab oriented development [7O[). The new Specific Plan will serve all
neighborhoods and business districts in Baldwin Park since the Downtown is centrally located in the City and includes
commercial and government uses. The proposed Specific Plan would be transit oriented. The Downtown is well served
by Metro and Foothill regional east-west bus lines along Ramona Boulevard and north-south, along Pacific Avenue. The
Downtown also contains the existing Baldwin Park KXetrn|ink Station and future Transit Center parking structure
scheduled to open in April 2013 for which the Specific Plan would be oriented around. Local circulator shuttle bumoea,
such as the cities of Baldwin Park and West Covina, serve the Downtown as well as other areas of the San Gabriel
Valley region. A proposed Foothill Rapid Bus line in planned for Ramona Boulevard in Baldwin Park that would travel
through the Downtown Baldwin Punk area from the east San Gabriel and Pomona Valley areas tothe E) Monte Bus
Station The intersection of Maine Avenue and Ramona Boulevard is considered the City center. The NletruUnkStation
is approximately one block from this Ramona Boulevard City center. Two TOD opportunity sites were located at this
intersection; Opportunity Site A. at the southwest corner of this intersection could include development and adoptive
reuse and Opportunity Site B. at the southeast oorner, which could include development. Map 1 shows the Downtown
Project Area and some possible TOD opportunity sites within % and 1/2 mUe of the N1etro|ink Station. The Downtown
Specific Plan boundary may change based on study and review. Map 2 is an aerial photograph of the opportunity sites.
(b) Regulatory Documents to be Revised: The proposed Project includes tasks and actions that would lead tothe
adoption of the new Downtown Baldwin Park Specific Plan. Local planning dooumenta, regulations and policies in final
and draft form would serve aaa solid foundation.
The Project includes the following major tasks to be completed within a one-year time period from grant approval:
• Preliminary Baseline Studies (monthn1 to 3)
• Community Outreach (months 1 to 12)
• Preparation of Downtown Specific Plan (months 3to12)
• Preparation ofN1aeter/Program E|R for Specific Plan (months 4to 12)
Because aprevious Downtown Specific Plan and Master E{R were drafted based on past redevelopment planning, as
discussed be|ow, the proposed Specific Plan would improve upon, expand, updete, and re-focus previous quality but
unsuccessful efforts and thus save time.
(c) Anticipated Outcomes: The proposed Project is anticipated to facilitate deva|opment, especially residential
development, in Downtown Baldwin Park. There are currently few nonconforming and single-family residential land uses
in the Downtown. The Downtown Baldwin Pork project area consist largely of commercial (ntrip, traditione|, and
shopping centers), government uses (City Hall and po|ice), and a large, community park (Morgan Park). Introduction of
residential uses in the Downtown would complement the current mix of uses and would lead to a more lively and vibrant
Downtown. Opportunity sites are available near the K8edru|ink Station. Although the Downtown is bui|t-out, opportunity for
increased denaity, including increased building height, is available. Preservation and adaptive reuse of historic resources
could be realized. Pleasant walkable routes and bicycle paths could be unaahsd throughout the proposed Project Area.
Development densities can increase while still relating to the pedestrian scale. Parking facilities can be more optimally
utilized and designed. Increased commercial diversity can be realized. Special design review processes can be put into
p|ema for quality and pleasing architecture and landscapes. Complete streets policies and guidelines can be integrated
based on current efforts. The proposed Project gives the public o greater opportunity to be included. As discussed
below, public outreach also includes input into developing the Specific Plan. The public and local business are expected
to provide input and comments on density, design, types of businesses, building heights, amenities, and any restrictions
that may be placed onthem. |
B.
Recent Planning Efforts in Support ofthe Project: The City of Baldwin Park and the City Council are in
support of the proposed Project with the objective of bring revitalizing activities to the Downtown and making the
City more friendly towards other forms of transportation including bus and train travel, and walking and
bicycling. Recent planning eMbde and City Council decisions have positioned the community for a more
concerted effort toward Downtown revitalization through TQD. The following completed and currently in
development planning efforts and projects would be integrated into the proposed Specific Plan as a more
comprehensive planning document for the Downtown.
Current Planning Efforts:
• Non-Motorized Transportation Plan for the Downtown — currently in draft form
• Complete Streets Design Guidelines —currently in conceptual phase
�
Maine Avenue, roadway, safety, and circulation improvements —indesign
=
Baldwin Park Transit Center, parking structure with pedestrian bridge to yWatno|ink Station— under
construction
Recent Past Planning Efforts:
• Zoning and Subdivision Code Update and CEOA compliance — June 2U12
• Citywide Design Guidelines Manual —April 2O12
• Downtown Specific Plan — Final Draft prepared in2OOO but not adopted
• Downtown Project Master E|R— Draft prepared in2OO8 but not adopted
Recent City Council Actions:
° Complete Streets Policy — adopted by the City Council on July 20.2O11.
The 2008 Downtown Specific Plan and E|R in their current form would serve as basis for the proposed
Downtown Specific Plan. The current draft was oriented toward redevelopment objectives. The proposed
Specific Plan will focus on Transit Oriented Development.
Fiscal Year 2012-13
TRANSIT ORIENTED DEVELOPMENT (TOD) PLANNING GRANT ROUND 3
APPLICATION
Part{
1 rRegu�atory con.,straipts ar,,d approach to solutions (Do not exceed the space provided.) 130 points)
A. List and describe the regulatory constraints the project is attempting to address. (15 points)
B. Describe how the proposed regulatory changes or pre-regulatory studies wiil address the identified
problenns and/or constraints. (15 points)
Regulatory constraints to be addressed: Although the new Baldwin Park Zoning Code and Citywide Design
Guidelines significantly improve the local regulatory framework necessary for Downtown revitalization and transit
oriented development, additionu!, more defined, rego|obory efforts are specifically needed to bring development to
the Downtown. The construction of the new Baldwin Park Transit Center, scheduled to open in 2013, would be an
integral part to the opportunities and successes for the new Specific Plan.
Previously, residential use was not allowed in the Downtown under the old Code. The new Zoning Code includes a
new category called "Mixed Use" that covers o large part of the Downtown. Additionally, the new Zoning Code,
includes oDowntown defined boundary labeled "Downtown Overlay" focused on "revitalization and encouraging
uses that benefit from proximity to public transit". The Transit Center and K8etvo|ink Station are at the southern,
central, bottom of the "Downtown Oveday^ |n addition to the Downtown Overlay, the new Zoning Code provides for
"Historic Overlay Zone", "Planned Development Overlay Zone", "Specific Plan Zones", and "Off -Street Parking and
Loading". The new Code provisions do not specifically address how transit oriented developed can be
accommodated in the Downtown. For examples, opportunities for shared parking are not mentioned. Height limits
are not explained. The Citywide Design Guidelines do not address the design features important in transit oriented
development.
How proposed Project will address problems and constraints: The proposed Downtown Specific Plan will first
define the Downtown boundary given the proximity to the K8etm|ink Station and other transit features and
opportunity aheo for future development or redevelopment. The boundary may or may not reflect the current
"Downtown Overlay" boundary. The Specific Plan will integrate all elements of the Zoning Code an mentioned
above into one document and provide more direct guidance for formulating and reviewing new
development/redevelopment projects by the private sector orby public agencies. The parking requirements could
reflect the development's proximity to public transit options. Land use density and building heights can be
specifically addressed. Design for pleasant pedestrian walkways and provisions for bicycle parking can be
included. Because of the specificity included, a "Master", or "Program" EIR can be prepared and approved with the
Specific Plan and a tier process can be developed that eliminates extensive environmental review for subsequent
development proposals consistent with the Specific Plan. This would reduce and eliminate the constraint of costly
CEQA review.
TRANSIT ORIENTED DEVELOPMENT (TOD) PLANNING GRANT ROUND 3
APPLICATION
Part I
3 Public Participation (Do notexcceedthespaacc- provided.) (5 points)
A. Identify the project area stakeholders (e.g., low-incorne and minority corn 11-i u nities, Native American
'her underrevesent'-d groups, cornmunity-based organizations, and types of
businesses affected by the Proposed regulatory changes) and the outreach methods to be used. (5
FT1
Project Area Stakeholders: The Project Area stakeholders include all property owners, residents and business in
Baldwin Perk since the Downtown is the center of the City, location of City HeU, and commercial shopping dio���
as well as a few areas nflight industrial uses. Baldwin Park has a 2010 population of 75.390 and is largely
Hispanic at 80.1 percent; hmmever, the Asian population group has grown more significantly in the last ten years.
Baldwin Pork households are larger in size than the County's and the median income is similar to Los Angeles
County. The median age io lower compared to the County.
Curvent|y, the primary stakeholders are expected to include the |000| business since the area is largely commercial
with a few sections oflight industrial uses. Business tenants and property owners would be especially targeted
since new development may impact them more significantly. Local community organizations, such as the historical
onoiety, service organizations, the school district, and parent groups are expected to participate.
Proposed Outreach Methods: An outreach plan would be developed to target various stakeholder groups.
Buainasuee, property owners, naeidenta, and community organizations. Neighboring cities would also be made
aware of the City's activities. Design sessions would be conducted specifically to actively engage the public early in
the pvzuean. Public meetings would be held for specific purposes and will be separated from input into the Specific
Plan and CEOA public review. Approximately Sto7 meetings would be held throughout the 12-month process.
Outreach methods would inc|ode, but are not limited to, a weboiie for the Specific P|an, an email |iat, posters
placed in multiple public locations, newspaper advertisements, and presentations at community meetings.
EM
Fiscal Year 2012-13
TRANSIT ORIENTED DEVELOPMENT (TOD) PLANNING GRANT ROUND
APPLICATION I
am
�. ����o�om����e�mm��co:mrmoo��v��pn-em�/m��ennem��xmn[umncseXCee0zneSPaoeprow��eu./��
pmimte)
'he D asU� ��A. Doso� a
advantage- of TOD principles. Ensure
ihat the TOD opporitunity sites are inClUded on the Project Area
A.
Advantages for existing TOD opportunity sites:
• �APG1� and 2. show �heproposed P Area boundary and TODoppo�unhy��e���hinth��6ond
Xmile limits of the Metrolink Station, Attachment C shows photos of opportunity sites A & B.
• Opportunity SiteA — This site is located at the southwest corner of Maine Avenue and Ramona
Bou|evand, the heart of the current Downtown and historic Baldwin Park. This site contains 18 multiple
parcels with underutilized parking in the front and unpaved parking in the back. The corner, 1Q28two-
story bui|ding, could be rehabilitated and integrated into a nemTOD. This site in approximately three
blocks from the K8etro|inkStation.
• Opportunity She B- This site is located at the southeast corner ofRamona Boulevard and Maine
Avenue also in the heart of the Downtown and three blocks from the Station. The buildings are located
on a series of multiple parcels and are one-story. South of this site is the Police station and City Hall.
• Opportunity Site C — Thia site is a large shopping center and can be consolidated into more dense
development. Additionally, peripheral pads may be able to accommodate smaller TO0a.
• Opportunity She D- This site contains e series ofshopping center buildings with a large amount of
parking in the front. Like site C, there is an opportunity for more dense and consolidated development.
• Opportunity Site E- This site contains o series of smaller retail-like shops and may present an
opportunity for developed in the rear.
• Opportunity Site F- Like site E, there is an opportunity for development in the rear of the street-oriented
retail shops.
• Opportunity Site G- This site is outside of the current Downtown boundary but within the % mile Station
boundary. This area is underutilized and then* is an opportunity to redesign streets and driveways to
maximize land area for development.
Fiscal Year 2012-13
TRANSIT ORIENTED DEVELOPMENT ([OD) PLANNING GRANT ROUND 3
APPLICATION
Part 11
i, Project Tifle: (From Part 0
2. Project Description SummarylObjectives: Provide a surnmary for the projectfor which funding i's
requested, not ho exceed 18O characters. This summary will be used on ail K8TA agenda items and repo�s.
The purpose of this summary ieio avoid confuoionbya�achingen easily ident�iab|edesoripdonthat wvU!
rernain consistent throughout the selection [),rocess and pFogrami-ning period. The summary should be
provided, in the space below.
3. Project Location, & Llnmits or Service Area:
� Map: If applicable, provide photograph of location (u Goog|e K4apaur Earth version) Attach a proiect map
in om��r���m�i��img (i�` uyeer��|���Um0) \h� �m�eot'a <o�o�ion �n� Umita Th�nnspeh�u|� �� �a�iby���dtm
scale and rnust include the name of the sponsoring agency and project. More than one map is —allowed.
5. Project Management (30points)
A_ Scope nfVAJork- (2O points) (see Attachment B and attach)
Scope of Work mustbeimMiuroeoRVVord, use the format attached andimo/odm:
w
'What work is to be done: Provide an outline of activities to be funded, List project tasks and identify
specific project deliverables, Describe milestones fOr niajor tasks that mark the completion oi a work
package orphase.
* VVhoiuremponaib|eKurxvha�taska- Discuss the roles and naaponaib8ideeuf agency oieMend
mznsu|tsntcontnactnra.
B. Project Schedule and Budget (10polnte)(see Attachment A and attach)
The Project Schedule must bein Microsoft Excel in the fonnat attached and include:
w
Consultant procurement, dming, responsibilities, cost, cost distribution, and deliverables of a,11 tasks in
the Scope of, Work.
� UseAttachmentD2tocompbteomileskonessoheduks.Themi|eahrnesohou|dbeomnphsedcfthe
tasks in Attachment /4.
1. Project Title: Downtown Baldwin Park Transit Oriented District Specific Plan
2. Project Description Summary: The Project includes the preparation and review ofe Specific Plan for
the Downtown area of Baldwin Park with the objective of encouraging and facilitating transit oriented
development around the Metrolink Station in the Downtown. The Project includes community outreach,
CEDA review, and baseline studies.
3. Project Location: Downtown Baldwin Park as delineated on the "Downtown Overlay" on the current
Zoning Map.
4. Maps
a. See Map 1 Proposed Project Area and Opportunity Sites
b. See Map 2. Aerial Photograph of Proposed Project Area
o. Photographs are included ua Attachment C(a non-required submittals)
5. Project Management
a. See Attachment B for Scope ofWork
b. See Attachment A for Schedule and Budget
flm
TRANSIT ORIENTED DEVELOPMENT (TOD) PLANNING GRANT ROUND 31
APPLICATION
I IT
To the best of my knowledge, all inforMatio, n contained In this apptication
is true and correct. If awarded a graht With Metro, I agree that I vOil adhere
to t , he recltilrements and guldefin-es specified in this grant application.
Communittv Develoriment Directfor
sw
a °s Appltcation
Marc. Castaanola
Am? N"funa
9110/2012
Daf�!
Application Signature Page (Pont, sign, anti scan this page in pdf formal,)
Scope of Work (Microsoft Word format):
Project Schedu!e and Budget. (roicrosoft Excel format)
Milestones Sc1hedule (Microsoft Excel format)
Map of Project Area and TOD Opportunity Sites
Looal Resokiflon d required by applicant.
Evidence of Support from Targeted Cowirnunities, for JPA and COG applicants ortly.
Failure to include any of the required documents wilt result in a reduced
Application score and potential tnellgibl lit y.
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Project Title: DOWNTOWN BALDWIN PARK TRANSIT ORIENTED DEVELOPITIEft
SPECIFIC PLAN i
Project Location: Downtown Baldwin Park uu delineated ontbo^10owntonnu on the
current Zoning Map. Generally bounded by Los Angeles Avenue h the north, City limits to the
eoet,Metro/SCIl}lA Railroad 10 the south and Baldwin Park Boulevard to the west.
Project Objective: The City ofBaldwin Park will prepare for adoption regulatory changes
that support transit oriented development by:
� Creating a new Specific Plan for the Downtown area as designated and
related environmental clearance and public outreach for the Specific Plan.
The following maps of each of the TOD station areas illustrate the area's existing land use
and zoning categories. Parcels within a 1/4-mile radius are highlighted, as this would be a
focus area for most stations; however, regulatory boundaries may also extend to parcels
beyond the highlighted areas as the planning process proceeds.
omnWIN PARK -moApplication Page I of 12
'roposed Project Area Boundary( oning and Opportunity Sites)
� � � \� .
�� � � \�\
kx,
Metrolink Station Radius ( 1/4 and 112 Mile Radius from Station)
BALDWIN PARK — TOD Application Page 2 of 12
Duration: l2months
Percentage of 7%
City staff and consultants will prepare a draft and final of the Maxtor Schedule that
show all activities associated with the adoption of the Specific Plan. Major areas
necessary to support the adoption include C8OA clearance, outreach, reporting,
project management, and preliminary studies. The schedule will reflect these
actions.
Deliverables: Master Schedule
Schedule: Prepared at start of project, maintained and revised throughout the
process
Fm ilestone, completion and review offirst schedule I
Staff and consultants will develop a detailed Project budget that allocates available
funds by task considering time and materials. Costs for consultants and
subconsultants will be included. Public outreach material expenses will be included.
Other expenses such as reproduction will baincluded.
Deliverables: Budget spreadsheet
Schedule: Prepared a1 the immediate start nf the Project
IMilestone: completion of Project budget incorporating all actions and expenses.
Staff and consultants will meet regularly though the Project gmcesstomnuitor
progress, address any issues arising, develop approaches tn the work, and evaluate
public input. Staff and consultants will make contact with public agencies with
interest in the Project.
Deliverables: Meeting agendas and minutes, records of conversations with ken
individuals.
Schedule: Regular monthly meetings on Project progress
IMilestones. resolution of issues to be addressed I
nALoWIN PARK -TOD Application Page sofu
Duration: Months 1-3
Consultants will prepare a circulation study that assesses parking issues, evaluates
access needs, and determines optimal linkages for various modes of transportation
including non-motorized transportation. This baseline study will provide existing
-1—, 1- I_ 1-UI-IA documents.
Deliverables: Maps and illustrations for study
Schedule: Meeting to take place within 4 weeks of project start
IMilestone: complete study
Consultants will complete a parcel by parcel survey of existing uses and collect
ownership information by parcel. The land use survey will looks at physical layout
of land and all roadways. Depending on budget constrains this task may also include
GIS database analysis and mapping.
Deliverables: Land use and ownership database
Schedule: First month of Project kick-off
IMilestone: completed database I
Consultants will conduct an analysis of the number and types of constrains
(physical, market, regulatory, etc.) that may impact the Project's objectives. A clear
understanding of the constraints and how to overcome or minimize them will be
documented.
Deliverables: List of constraints
Schedule: Completed by month two from Project kick-off
Milestones: full identification of constraints
BALDWIN PARK— TOD Application Page 4 of 12
Consultants will conduct an inventory of the community's assets among the City and
the Project Area. Assets can include strong public involvement, a strong planning
base of policies, documents, and procedures, multiple opportunity sites that meet
market needs, multiple attractions, and more. These assets will be described in
relationship to how they could advance the objectives of the Specific Plan.
Deliverables: List of assets
Schedule: Completed by month two from Project kick-off
I
Milestones: full identification of assets
Twlmvwajz�r -_
Duration: Months 2-12
Percentage of Budget: 30%
City Staff and consultants will discuss what type of vision would guide the Specific
Plan though successful implementation. A clear description of the Specific Plan
boundary would be determined. The work conducted under this task would be
generally formulated into a chapter of the Specific Plan document.
Deliverables: Chapter 1 (Vision and Boundary) of the Specific Plan
Schedule: Within three months of Project kick-off
Milestone: completion of first chapter of Specific Plan
TASK 3.2 — RESOUCE IDENTIFICATION
Consultants will conduct an assessment to identify natural, culture, and historic
resources within the Specific Plan boundary. These assessments will be integrated
into the Specific Plan.
Deliverables: Chapter 2 of the Specific Plan identification and protection of
valuable resources
Schedule: assessments to be completed within four months of Project kick-off
IMilestone: -determination of Project Area resources I
BALDWIN PARK — TOD Application Page 5 of 12
I
I ,�T t l' �_ ON
Consultants and Staff will developed a planned mix of land uses to achieve the
Specific Plan objectives for development and revitalization activities that will bring
a vibrancy to the area.
Deliverables: Chapter 3 of the Specific Plan showing land use plans and maps
Schedule: land use options to be developed within five months of Project kick-off
IMilestones: determination of land use options I
Consultants and Staff will determine the type of development standards and
regulations that will foster new development activity while protecting the
community assets and resources.
Deliverables: Chapter 4 of the Specific Plan with charts showing zoning
requirements for height, use, density, parking, etc.
Schedule: standards to be developed within six months of Project kick-off
IMilestones: table summary of standards
Consultants and Staff will write policies and practices to make streets with the
Specific Plan area "complete" so that they can accommodate all forms of
transportation and give equal consideration for each form.
Deliverables: chapter S of the Specific Plan with new street standards
Schedule: to be completed within five months of Project kick-off
IMilestones: new street standards I
Consultants and Staff will develop methods to made travel by walking and bicycling
through the City and especially within the Project Area an attractive and safe form of
travel for all age groups.
Deliverables: chapter 6 of the Specific Plan with non-motorized travel provisions
Schedule: to be completed within five months from Project kick-off
ilestones: new non-motorized travel provisions I
BALDWIN PARK — TOD Application Page 6 of 12
Consultants and Staff will develop design standards for the physical environment
particularly for new or rehabilitated architecture and for both public and private
walkways.
Deliverables: chapter 7 of the Specific Plan with design guidelines
Schedule: to be completed within six months from Project kick-off
IMilestones: new design guidelines I
Consultants and Staff will prepare the steps towards implementation of the Specific
Plan which will include streamlined procedures for processing development
proposals consistent with the Specific Plan.
Deliverables: chapter 8 of the Specific Plan with implementation steps and
procedures
Schedule: to be completed within six months from Project kick-off
IMilestones: prepare implementation action plan for the Specific Plan
City Council, after public input, environmental review, study and analysis, will adopt
the Specific Plan through resolution and ordinance.
Deliverables: Final adopted Specific Plan
Schedule: Completion and adoption of Specific Plan 12 months of project start
I Milestones: City Council adoption of the Specific Plan
BALDWIN PARK— TOD Application Page 7 of 12
Duration: Months I-l2
Percentage of 30%
Consultants will prepare the necessary technical studies for a full analysis of the
Project impacts and needed mitigation measures. Such studies are expected to
include historic resources, traffic, water supply and quality, and air quality.
Deliverables: Technical studies for each discipline studied
Schedule: within three to four months of Project kick-off
IMilestone: final technical studies
Based on a Project Description prepared for the Project early in the process
Consultants will conduct an initial study or environmental conditions and potential
impacts. The Initial Study is expected to conclude that a Program ElD is the
appropriate CBOA document for the Project.
Deliverables: Project description and Initial Study
Schedule: Project description prepared within two months of Project kick-offand
Initial Study prepared within four months. Initial Study tnbe conducted onaDraft
Specific Plan,
I Milestone: completion of the Initial Study
Consultants and Staff will prepare the Notice of Preparation for the ElB giving the
public and agencies the opportunity to comment on the scope of work.
Deliverables: Notice of Preparation
Schedule: the 0OPto be mailed and distributed n000tb four of the 13- c000tb
process
IMilestones: distribute Notice of Preparation I
oALowuN PARK -TonApplication Page xmro
Consultants will prepare the Draft Program E{8 for the Specific Plan based on the
Initial Study, further analysis, and any scoping comments from public agencies. The
8}D will be a Program ElFl to cover the activities of the Specific Plan. The intent of
the Program El}listo analyze aUicuyactsoxpectcdwitbfu|lbuUt-outoftbc3peciOc
Plan. The Draft will undergo internal review before it becomes an external
document.
Deliverables: Draft Program ElEL
Schedule: Months three tneight
Milestone: completion of the Draft EIR
Staff and Consultants will distribute the Notice of Availability and the Draft EIR for a
4S-day public review period. Staff will coordinate the Plan outreach with the public
Deliverables: comment meeting for the EIR.
Public comments and responses
Schedule: Months nine and ten
IMilestone: responses to all comments
Consultants will prepare the Final Program 8lBaod any statements of overriding
consideration for Council consideration. 8mh>re Specific Plan approval the Council
will certify the EIR for the Project.
Deliverables: Final BIB and Council documents
Schedule: months eleven and twelve
s: final EIR certification I
o»Lonvuv PARK -znnApplication Page voro
Staff and Consultants will conduct a series of design workshops to solicit public
input into the Specific Plan
Deliverables: Meeting minutes, various design plans developed, attendance sheets,
and meeting notes
Schedule: Months three, six, and nine
Milestone: complete workshops
Staff and Consultants will conduct information meetings to present the Specific Plan
objectives and adoption process. Approximately three meetings will be held with
one combined. with the EIR review meeting.
Deliverables: Meeting agendas, notes, attendance, materials distributed
Schedule- months two, five, and seven
IMilestone: complete each meeting —1
Staff and consultants will prepare print an electronic materials for information and
comment purposes. An electronic newsletter and website will be created.
Deliverables: print posters, flyers, electronic newsletters, website
Schedule: complete materials in first month, update during adoption process
Milestones: complete information materials and launch website
BALDWIN PARK — TOD Application Page 10 of 12
If the budget allows, City Staff and Consultants will develop procedures for selecting
a citizens advisory group that will be responsible for further outreach and comment
on the Plans. Members can be selected from a diverse base of stakeholders.
Deliverables: formation process
Schedule: month two b`three
G��S.S-PLANNING COMMISSION MEET I 17AT G
Staff will present a package to the Planning Cocoruixsino informing them of the
process and progress toward the Specific Plan, the outreach process, and the
Deliverables: environmental review process.
meeting agenda and minutes
Schedule: months six and nine
IMilestone: commission meetings
Duration: Months l-13
Percentage of Budget: 3%
City Staff and Consultants will prepare the first quarterly report to the K4IA
documenting funding committed and planned.
Deliverables: First quarterly report
Schedule: Month three
IMilestone: complete quarterly report
uALoWINpARo -nmApplication Page nof 12
Staff and Consultants will prepare the second quarterly report to the MTA
documenting funding committed and planned.
Deliverables: Second quarterly report
IMilestone: complete quarterly report
Staff and Consultants will prepare the third quarterly report to the MTA
documenting funding committed and planned.
Deliverables: Third quarterly report
Schedule: Month nine
IMilestone: complete quarterly report
Staff and Consultants will prepare the fourth quarterly report to the MTA
documenting funding committed and planned.
Deliverables: Fourth quarterly report
Schedule: Month twelve
IMilestone: complete quarterly report
Staff and Consultants will prepare the final close-out report to the MTA based on the
reporting requirements.
Deliverables: Final report
Schedule: Month twelve
Milestones: completion and delivery offinal report I
BALDWIN PARK — TOD Application Page 12 of 1.2
BALDWIN PARK
Metrolink Station
Looking east at the Baldwin Park Metrolink station and parking lot. This Metrolink station averages
more than 450 boardings per day.
Transit Center (- constructiorl
Looking south at the commercial facades along the southwest corner
of Ramona Blvd and Pacific Ave.
Looking et the rear of the southwest corner of Ramona Blvd and
Pacific Ave.
M
HOWIMMUNFE "I'M
Looking across Ramona Blvd at the southeast corner of Ramona Blvd and
Pacific Ave.
Looking west at the southeast corner of Ramona Blvd and Pacific Ave.
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1971-119
AM �
Honorable Mayor and Members of the City Council
Daniel Wall, Director of Public Workid 1
November 20, 2013
AWARD O. CITYWIDE TREE TRIMMING SERVICES T-7-
WEST COAST =•-
It is requested that the Citv Council award a one -,year contract to West Coat Arborist,
Inc. for Citywide Tree Trimming Services in the amount not to exceed $95,000, with four
optional one -year renewal extensions.
A well maintained urban forest contributes significant social, neighborhood,
environmental and economic benefits to the community. Trees play an important role in
creating safer, more livable neighborhoods, establishing community image, improving
air quality and increasing property values.
The City of Baldwin Park is recognized by the Arbor Day Foundation as a Tree City,
USA, and has an urban forest of more than 9,000 street trees. Historically, tree
trimming has been done in -house by staff, and over the past decade has been
supplemented by West Coast Arborist on an as- needed basis. Reductions in Public
Works staff and equipment have diminished the City's ability to perform this work in a
timely manner. This contract will ensure the proper maintenance and preservation of
established trees that are essential to the continued health of the urban forest and the
safety of the public through regular systematic tree trimming.
Under this contract and future extensions, every street tree in the City will be pruned
every four to five years. This contract will also update the tree inventory system which
has not been updated for over ten -years and establish a grid pruning program that will
reduce costs over the long term.
DISCUSSION
The Requests for Proposals (RFP) was advertised beginning on October 10, 2013 with
a proposal submission deadline of October 23, 2013. Three proposals were received,
reviewed, and evaluated by a staff. The following table lists the firms that submitted
proposals, and their ranking.
Under the proposed contract, West Coast Arborist will trim approximately 200 trees a
month regardless of size at a cost of $37 per tree. In addition the following optional
services are also being offered under this contract:
OUCCI I ree me Ll ICUG rimming
Palm Tree Trimming
Tree and Stump Removal (hourly)
Emergency Work on an as needed basis
Call Out Three (3) man crew 24hrs response (hourly)
Additional service provided at No Cost To City
❑ Conduct a complete GPS street and park tree inventory
❑ Provide web based tree inventory program
❑ Keep System Current and Accurate
❑ Pictures or Video of "before" and "after" trimming when requested by City
❑ Update current Tree Master Plan
FISCAL IMPACT
The proposed annual contract for Tree Trimming Services is $95,000. $60,000 will
come from the Landscaping and Lighting Assessment District revenues, and the
remaining $35,000 will come from Measure R funds. No General Fund money will be
used to pay for this contract
Staff recommends that the City Council:
Award Maintenance Service Contract to West Coast Arborist, Inc. in the amount
of $95,000; and
2. Authorize the Mayor to execute the attached agreement.
ATTACHMENTS
1. Proof of State Contractor's License
2. Services Agreement
State Of California
NTRACTORS STATE LICENSE BOARD
c ACTIVE LICENSE
A rtai rs
**6^6764
CORP
( las 4 It cabc.4-4 . I C61 /D49 C27
Espubon 1:),Ac- 12/31/2014
I Ful 1110
M
SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 20th day of November, 2013 by
and between the City of Baldwin Park, ( "City "), and West Coast Arborists Inc. ( "Consultant ").
In consideration of the following mutual covenants, provisions and agreements, and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City
and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to
and incorporated into this Agreement as "Technical Specifications ".
2. COMPENSATION. City shall pay for the services performed by Consultant
pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of
Compensation" attached to and incorporated into this Agreement as Schedule of
Compensation, in an amount not to exceed $60,000 in the current City Fiscal Year.
3. TIME FOR PERFORMANCE. Time is of the essence in the performance of this
Agreement. This is an annual contract with up to four one -year extensions upon mutual
agreement of the parties.
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years after
final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel,
equipment and material, at its sole expense, in order to perform the services required of it
pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed,
for all purposes, an independent contractor and shall have control of all work and the manner in
which it is performed. Consultant shall be free to contract for similar services to be performed
for other entities while under contract with City. Consultant is not an agent or employee of City,
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City
provides for its employees. Consultant shall be responsible to pay and hold City harmless from
any and all payroll and other taxes and interest thereon and penalties, therefore, which may
become due as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as
set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement
without written approval of City is prohibited and shall be null and void; except that Consultant
may assign payments due under this Agreement to a financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance
with the applicable laws and regulations of all governmental agencies that are in force at the
time services are performed. Consultant shall be responsible for becoming aware of and
staying abreast of all such laws and ensuring that all services provided hereunder conform with
Consultant Services Agreement — West Coast Arborists, Inc.
such laws. The terms of this Agreement shall be interpreted according to the laws of the State
of California.
9. LIABILITY. Consultant shall indemnify, hold harmless, and defend City, its
officials, officers, and employees against any and all actions, claims, damages, liabilities, losses
or expenses of whatsoever kind, name or nature, including legal costs and reasonable
attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City
and /or its officials, officers, or employees that may be asserted or claimed by any person, firm,
or entity to the proportionate extent arising out of Consultants' negligent performance, or the
negligent performance of its agents, employees, subcontractors, or invitees, as well as,
negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees,
however, this indemnity clause shall not apply if there is concurrent passive or active negligence
on the part of City, or its officials, officers, agents or employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance with
the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent Consultants'
liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable
own, hired and non -owned automobiles with the following minimum limits of
liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or
such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory
requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City
with a certificate of Insurance reflecting the above, and an endorsement for
each policy of insurance which shall provide:
(1) the City, and its officials, officers, agents and employees are named as
additional insured and Worker's Compensation);
(2) the coverage provided shall be primary and Worker's Compensation) as
respects to City, its officials, officers, agents or employees; moreover, any
insurance or self- insurance maintained by City or its officials, officers,
agents or employees shall be in excess of Consultants' insurance and not
contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to
City of cancellation or of any material change in coverage before such
change or cancellation becomes effective.
Consultant Services Agreement — West Coast Arborists, Inc.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to
waive all rights of subrogation against City and City personnel for losses
arising from work performed by Consultant for City, and the insurer's
agreement in this regard shall be reflected in the Workers' Compensation
Insurance endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared
pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the
property of City. City's ownership of documents includes any and all analysis, computations,
plans, correspondence and /or other pertinent data, information, documents, and computer
media, including disks and other materials gathered or prepared by Consultant in performance
of this Agreement. Such work product shall be transmitted to City within ten (10) days after a
written request therefore. Consultant may retain copies of such products.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall have
free access at all reasonable times to such records, and the right to examine and audit the
same and to make transcripts there from, and to inspect all program data, documents,
proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and
telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by
the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall
comply with all applicable federal, state and county laws and regulations governing conflict of
interest.
15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of any
federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the
election of candidates for public office during time compensated under the representation that
such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of
this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
and including the date of termination of this Agreement, unless the termination is for cause, in
which event Consultant need be compensated only to the extent required by law. Consultant
shall be entitled to payment for work satisfactorily completed to date, based on proration of the
compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's
receipt of a close -out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable attorney's
Consultant Services Agreement — West Coast Arborists, Inc.
fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any
court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid
and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable
and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles
County. This paragraph shall not apply and litigation fees shall not be awarded based on an
order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or
mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a covenant and a
condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement
between the City and Consultant. No verbal agreement or implied covenant shall be held to
vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the
parties to this Agreement, and any subsequent successors and assigns.
20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise affected,
except by a written amendment signed by all parties.
21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual matters,
and coordination with the City. The City Representative (B) designated below shall act on the
City's behalf as Project Manager.
(A) CONSULTANT
West Coast Arborists Inc..
2200E. Via Burton Street
Anaheim CA 92806
(B) Daniel Wall, P.E.
Director of Public Works
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be
given by personal delivery or by mail. Notices shall be directed to City's Designated
Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of
all notices to the City Attorney.
City Attorney:
Joseph Pannone / Aleshire & Wynder, LLP
Continental Park Terrace
2361 Rosecrans Avenue, Suite 475
El Segundo, CA 90245 -4916
(310) 527 -6663
SAFETY. Neither the professional activities of consultant, nor the presence of Consultant's
employees or sub - consultants at the construction /project site(s), shall relieve the General
Consultant Services Agreement — West Coast Arborists, Inc.
Contractor(s) of their obligations, duties and responsibilities including, but not limited to,
construction means, methods, sequence, techniques or procedures necessary for performing,
superintending and coordinating the Work in accordance with the contract documents and any
health or safety precautions required by any regulatory agencies.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above
written.
ATTEST:
City Clerk
CITY OF BALDWIN PARK
By:
Manuel Lozano, Mayor
Dated:
CONSULTANT: FIRM NAME
Name:
Dated:
Title:
Address:
Telephone: ( ) -
Consultant Services Agreement — West Coast Arborists, Inc.
Ems OTE1
Scope of Services
City of Baldwin Park
Technical Specifications
RFP2013-1
TREE TRIMMING SERVICES CONTRACT
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
The intent of this document is to solicit proposals from highly trained and qualified contractors
with experience in providing Tree Trimming Services. The City is looking for the most
responsive and responsible contractor that will be committed to provide the best level of service
in maintaining the City's trees. Through a competitive qualification and bid based procurement
process, the City of Baldwin Park intends to enter into an agreement with a qualified contractor for
Tree Trinuning Services.
The contractor will be expected to use its own equipment, tools, traffic control and
manpower to trim the City's trees. The contractor Ai.11. also be responsible for material
disposal.
Services: Bidder shall complete right-hand column indicating brief reasoning for exceptions to
requirements when not acceptable. State "Acceptable" if requirements are
agreeable as set forth in left-hand column.
Equipment: Bidder shall complete right-hand column indicating specific size and/or make
and model of all components when not exactly as specified. State "As
Specified" if item is exactly as set forth in the left-hand column.
FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID
CATEGORY I
ACCEPTABLE I AS
SPECIFIED
1. GENERAL SERVICES
General services will consist of:
A. Street trimming
B. Street tree aesthetic trimming
Acceptable
C. Tree and stump removal (hourly basis)
[El
For clarification, street tree trimming is raising the skirt and
removing any hazardous limbs. Aesthetic trimming is raising the
skirt, removing all dead or dying limbs, thinning, shaping, and
crown reduction as needed.
Please provide a cost breakdown for each section that is
serviced in categories A-E.
All trees assigned for trimming in any given month should be
Acceptable
trimmed in thirty (30) working days or less.
k3eneral Services will not include emergency service calls.
The trimming will be reouest-driven and trees will vary in size
according to the request. We have mature trees and developing
trees and the best way to get a feel for the size of trees is to dive
different areas of the City and look at the trees. Approximately
200 trees will be assigned Tor trimming each month.
2. SCHEDULE
The Contractor shall meet with the City representative on
Monday's between 9:30 a.m. and 10:00 a,m, in the CityYard
office for the purpose of reviewing the week's work, receiving
special instructions, and discussing any problems encountered
on the job.
Acceptable
A list of the City trees that need work shall be given to the
Contractor monthly, or more frequently if deemed necessary.
The City will provide maps and location of trees requiring
3. EMERGENCY WORK CALL OUT
Three (3) men including all necessary equipment/disposal fees
included and zero material markup.
Emergency response should be within 24 hours. A cost per hour
per emergency shall also be proposed. This must include all
Acceptable
manpower, equipment, tools, traffic control and disposal costs.
The emergency call out includes travel time.
11
4. STANDARDS OF PERFORMANCE
Services shall be performed under the Contract in a skillful and
competent manner-, consistent with the standards generally
recognized as being employed by professionals in the same
discipline in the State of California, The contractor represents
Acceptable
and maintains that it is highly skilled in the professional calling
necessary to perform Tree Trimming Services. The contractor
warrants that all employees and subcontractors shall have
sufficient skill and experience to perform the services assigned
to them.
5. QUALIFICATIONS /LICENSES
Qualified personnel shall perform all services. The contractor
represents that it, its employees and subcontractors have all
licenses, including the State of California Contractors License,
License types (D-49, C-61, C-27). Permits, certifications,
Acceptable
qualification and approvals of whatever nature that are legally
required to perform the services, including a City business
license, and that such license and approvals shall be
maintained throughout the term of this contract.
6. SUBCONTRACTORS
The contractor must disclose all subcontractors prior to being
Acceptable
awarded the bid.
7. EQUIPMENT AND PERSONNEL
A. The contractor will provide all equipment and trained
personnel to provide timely tree trimming services.
Provide a feedback mechanism to keep the City informed
on the status of each tree that is trimmed or completed
As Specified
work. The crew leader must be a certified Arborist.
12
8. FIXED FEE
Provide a pricing proposal that is a fixed fee per tree. Also
include a cost per inch of trunk diameter on complete tree and
stump removals.
Acceptable
Prevailing wage must be paid for the term of this contract.
Prevailing wage reports shall accompany all invoices.
9. EXPERIENCE
The contractor shall be knowledgeable of matters pertaining to
tree trimming services. The contractor must have a minimum of
five (5) years experience in providing quality tree trimming
Acceptable
services. All crewmembers performing trimming services must
also have an Arborist license. The City of Baldwin Park desires
a contractor that considers tree-trimming services a high
priority.
10. WASTE DISPOSAL
All tree branches, brush, tree trunks and other materials
produced as a result of the contractor's operations under this
contract become the property of the contractor. The contractor
will be required to reduce, reuse, recycle and/or transform all
materials whenever possible. Their materials shall not be
deposited in a landfill.
Ensure all waste materials generated from the service are
properly disposed of in accordance with all applicable laws and
Acceptable
regulations. All costs for waste disposal are to be included in the
contract price. Provide details of method of disposal or name
and license number of the company that will provide these
services for you.
The contractor must turn in all dump and weight slips for waste
disposal.
11. BROCHURES
The contractor will provide brochures that are suitable to the
Public Works Director, or his/her designee, that describe the tree
trimming process and should be readily accessible to the citizens
Acceptable
of Baldwin Park. These brochures should be available in both
English and Spanish. A sample brochure must be included with
your bid submission.
13
14
12. BILLING
Billing is to be by address and include tree species, caliper,
variety (botanical and common), trim date, condition and
Acceptable
appropriate data acceptable to the Public Works Director, or
his/her designee.
13. TREE INVENTORY DATABASE
The Operations and Maintenance Division maintains a database
of the existing trees in the City. The contractor will be
Acceptable
responsible for providing the City with information to keep the
system current and accurate.
14. PICTURES
The contractor is to supply, at no cost to the City, some
representative pictures or video of "before" and "after"
Acceptable
trimming that are suitable for reproduction when requested by
the City.
15. CONTRACT LENGTH
The length of this contract shall be for one (1) year with four (4)
Acceptable
one-year extensions at the City's option.
16. REFERENCE LIST
Provide three (3) local government agencies and/or company's
Acceptable
previous or current contact references that support your ability to
provide Tree Trimming Services.
17. CONTRACTOR NON-COMPLIANCE
A. If the Public Works Director, or his/her designee,
determines that there are deficiencies in the performance
of this Agreement, the Public Works Director, or his/her
designee, will provide a written notice to the contractor
stating the deficiencies and specifying a time frame to
correct the specified deficiencies. This time frame shall
Acceptable
be at least a 30 day notice or as determined by the Public
Works Director, or his/her designee, to correct the
specified deficiencies.
14
B. Should the contractor fail to correct any deficiencies within the
stated time frame, the Public Works Director, or his/her
designee, may exercise the following measures:
1. Deduct from the contractor's payment the amount
necessary to correct the deficiency, including City
overhead costs and impose a deficiency deduction.
2. Withhold the entire or partial payment
3. Terminate the contract.
15
Acceptable
Consultant Services Agreement — West Coast Arborists, Inc.
Exhibit B
Schedule of Compensation
REQUEST FOR QUOTES:
DESCRIPTION OF RFP:
COMPANY NAME/ADDRESS
NAME OF AUTHORIZED
REPRESENTATIVE
PRINT NAME
TELEPHONE NO.
FAX NO.
RFP2013-1
Citywide Tree Trimming Services
West Coast Arborists, Inc.
2200 E. Via Burton
A. GENERAL SERVICES
1. Cost per Street Tree Trimming
2. Cost per Palm Tree Trimming
(714) 991-1900
(714) 991-1027
3. Cost per Inch of Trunk Diameter on
Tree and Stump Removal ><
17
FIRM FIXED PRICE
$ 37.00
$_ 37.00
$ 19.00
$ N/A
Price Form (Continued)
B. EMERGENCY WORK
1. Call Out Cost per Hour $ 60.00/ man hour
(includes all manpower, equipment, tools, traffic
control, disposal costs, and zero material markup)
C. OTHER
Please see additional sheet.
TOTAL: $153.00
Attach additional pages, if necessary, for other services not listed above.
18
P A, R, K
TO: Honorable Mayor and Members of the City Cc( ncll
FROM: Daniel Wall, Director of Public Wor lj
DATE: November 20, 2013
SUBJECT: NOTICE OF COMPLETION — CITY OF BALDWIN PARK TRANS
CENTER PARKING STRUCTURE I
PURPOSE
The purpose of this report is to provide an overview of the completed work; to request
City Council consideration of the project's acceptance, and contract closeout; and to
authorize filing a Notice of Completion.
BACKGROUND AND DISCUSSION
On March 7, 2012, the City Council awarded a construction contract to PCB
Construction Services Inc. in the amount of $8,631,300 for the construction of the City
of Baldwin Park Transit Center Project. After contract award bid alternates totaling
$2,028,525 were added to the construction contract, along with contract change orders
totaling $142,987, for a final construction contract amount of $10,802,812.
The majority of the additional costs were additive bid alternates that were included in
the Notice Inviting Bids. These bid alternates were improvements that the City wished
to include in the project, for which funding at the time of bidding was uncertain. Once
construction bids were received and funding was finalized many of these additive bid
alternates were added to the project; such as the addition of the lower level, electric
vehicle charging stations and solar panel array, metal fins and canopies, and security
cameras. Other, smaller change orders were necessary due to unforeseen conditions
that were encountered during construction, like the need to relocate an underground
gas line, crushing and removing a 15 ton boulder, and Fire Department requested
changes to the fire safety equipment.
The design and construction management contracts were also amended as the project
evolved and scope changes were necessary to satisfy grant requirements.
The final project costs are detailed in the following tables; including payments made to
utility companies for plan check, inspection, and connection fees and other agencies for
plan checking, permitting, land acquisition, and funds management:
Notice of Completion — Baldwin Park Transit Center Parking Structure Page 2 of 3
November 20, 2013
DESIGN COSTS
I AMOUNT
DESIGN CONTRACT
$595,900
CONTRACT AMENDMENTS
Pedestrian Bridge Design
$78,340
Additional FTA Design Requirements
$21,786
Boundary Survey
$13,500
Additional FTA Required Elements Identified in the EA
$99,925
New Lot
$7,000
SUSMP
$9,900
Re- Bidding
$9,950
Conformed Set
$25,000
Elevator Redesign
$2,500
CONTRACT AMENDMENTS SUBTOTAL
$267,901
TOTAL DESIGN COST
$863,801
CONSTRUCTION MANAGEMENT COSTS AMOUNT
CONSTRUCTION MANAGEMENT CONTRACT $688,536
CONTRACT AMENDMENTS
Project Labor Agreement Incorporation Increase
$14,952
2nd Bid Process Increase
$30,000
Increase for Photovoltaic System
$5,000
Increase for Additional Construction
$10,000
CONTRACT AMENDMENTS SUBTOTAL
$59,952
TOTAL CONSTRUCTION MANAGEMENT COST
$748,488
CONSTRUCTION COSTS
AMOUNT
CONSTRUCTION CONTRACT
$8,631,300
BID ALTERNATES
Lower Level
$691,360
4 Electric Vehicles Charging Stations, Screens, Curbs /Rails, and Wall*
$162,500
Electrical Conduit for Future Cameras and Phones
$35,871
Canopy Imbeds
$8,000
Fins, Canopies, and Guard Rail
$320,002
Banner Light Fixtures and Ground Level Signs
Grid C Rail
$2,339
Solar Panels Support Columns*
$93,337
Solar Panels*
$600,000
Security Cameras and 6 Electric Vehicle Charging Stations*
$115,289
BID ALTERNATES SUBTOTAL
$2,028,525
CONTRACT CHANGE ORDERS
Temporary Parking Lot and Bogart Avenue City Hall Access
$5,876
Notice of Completion — Baldwin Park Transit Center Parking Structure Page 3 of 3
November 20, 2013
Relocate Underground Gas Line
$16,897
Crush and Remove 15 Ton Boulder
$3,395
Lounge and Restroom Modifications
$15,049
BFPs, Paint Clarifications, Domestic Water Tie -In
$52,779
Bike Rack and Texcote to Elevator and Lobby
$11,048
Additional Irrigation, Hand Rails, and Painting
$8,301
Fire Safety Changes
$7,427
Additional Security Measures and Grade Changes
$22,215
CONTRACT CHANGE ORDERS SUBTOTAL
1 $142,987
TOTAL CONSTRUCTION COST
1 $10,802,812
* MSRC Funded
UTILITY COSTS
AMOUNT
Verizon Property Purchase
$610,112
SCRRA Deposit
$269,302*
MTA Funds Processing Fee
$83,407
Valley County Water District Connection Fees
$26,002
The Gas Company Connection Fees
$3,477
Southern California Edison Connection Fees
$1,761
TOTAL UTILITY COST
$994,061
TOTAL PROJECT COST $13,409,162
*The SCRRA has not prepared its final invoice for services provided. It is anticipated
that the City will receive a refund of $150,000.
The table below shows the funding sources that covered the project costs:
FUND SOURCE
AMOUNT
Grants
FTA
$
1,910,872
MTA
$
5,092,000
MSRC
$
437,283
SUBTOTAL GRANTS
$
7,440,155
City Funds
Prop C
$
3,208,096
Gas Tax
$
1,200,000
Measure R
$
425,428
Asset Forfeiture
$
300,000
AQMD
$
635,483
Public Arts Fund
$
200,000
SUBTOTAL CITY FUNDS
$
5,969,007
TOTAL FUNDS
$
13,409,162
Notice of Completion — Baldwin Park Transit Center Parking Structure Page 4 of 3
November 20, 2013
The amounts above include the $1,047,011 in retention funds which have not been
paid to the contractor.
FISCAL IMPACT
General Fund money was not been used to pay for this project. The funds for this
project are restricted for use for transportation related purposes and cannot be used for
General Fund operations.
RECOMMENDATION
It is recommended that the City Council:
1. Accept the construction improvements by PCL Construction Services, Inc. and
authorize the recordation of a Notice of Completion; and
2. Authorize the release of $1,047,011 in project retention to PCL Construction
Services, Inc. upon expiration of the 35 -day lien period.
ATTACHMENT
Notice of Completion
When Recorded Return To:
City of Baldwin Park
Department of Public Works
14403 East Pacific Avenue
Baldwin Park, CA 91706
This Space for Recorder's Use On
NOTICE OF COMPLETION
Attachment
Notice is hereby given that the certain work of improvement known as:
Baldwin Park Transit Center Parking Structure
for the City of Baldwin Park was accepted by the City Council on: November 20, 2013.
The work of improvement was performed and completed by:
PCL Construction Services, Inc. on August 31, 2013.
The undersigned, being duly sworn, is the Director of Public Works for the City of
Baldwin Park, makes this verification on behalf of said entity, has read the foregoing
and knows the contents thereof, and that the facts stated herein are true.
• � .r
By: Date:
Daniel Wall, P.E.
Director of Public Works /City Engineer
NOTARY PUBLIC CERTIFICATE )
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
On this day of , 20 before me,
personally appeared who proved to me on the
basis of satisfactory evidence to be the person whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his capacity, and
that by his signature on the instrument, the person or the entity upon behalf of which
the person acted, executed this instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
UM W
NOVEMBER 20,201
f1 PM i
P - R- K
Manuel Lozano
- Chair
Monica Garcia
- Vice Chair
Marlen Garcia
- Board Member
Ricardo Pacheco
- Board Member
Susan Rubio
- Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the Finance Se invita al pGblico a dirigirse a la Agencia nombrada en esta
Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la
other matter within its jurisdiction. Jf you wish to address agenda o cualquier tema que este bajo su jurisdiccion. Si usted
the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agencia, podra hacerlo
COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del PGblico (Public
person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se
Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para
convenience. su conveniencia.
Any Vvrittela public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the ,authority less than 72 hours prior to that meeting will be available for public inspection at City
Flatl in the City (erl as office-; at 14403 E. Pacific Avenue, 3rd f=loor during normal business hours (llllonday - Thursday,
'171,30 a. m. - 6: 00 p. €n)
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Board Members: Marlen Garcia, Ricardo Pacheco,
Susan Rubio, Vice Chair Monica Garcia
and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration
at a future meeting. [Government Code §54954.2]
ESTE ES EL PERiODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista
algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar
asuntos para tomar en considerac16n en juntas proxintas. [Codigo de Gobiu-mo §54954.2]
CONSENT CALENDAR
1. TREASURER'S REPORT: AUGUST 2013 & SEPTEMBER 2013
Staff recommends that the City Council receive and file the August 2013 & September
2013 Treasurer's Reports.
ADJOURNMENT
CERTIFICATION
1, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury
under the laws of the State of California that the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14 th day of
November 2013.
Alejandra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda
are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County
Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the
office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero@baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34.102.104 ADA TITLE ll)
FINANCING AUTHORITY
AGENDA
CITY OF BAL ®WIN PARK n.n�t 2 (1 STAFF REPORT
Honorable Mayor and Members of the Ci
FROM: Vijay Singhal, Chief Executive Officer
Craig Graves, Interim Finance Director
DA TE: Novembe
SUBJECT: Treasurer's Reports: August 2013 & September 2013
- � r
The purpose of this report is to provide the Treasurer's Reports for August 2013 &
September 2013.
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC).
The report separates cash into the following three sections:
• State of California Local Agency Investment Fund (LAIF) — this is where the
majority of the cash is held. City cash, which accounts for the largest portion
includes monies from the General Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
• Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on -going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
revenues (such as sales tax and property tax) in December, January and May of each
year.
Treasurer's Reports: August 2013 & September 2013
Page 2
FISCAL IMPACT
None
Staff recommends that the City Council receive and file the August 2013 & September
2013 Treasurer's Reports.
ATTACHMENT
August 2013 & September 2013 Treasurer's Reports
CITY OF BALDWIN PARK
TREASURER'S REPORT
August 31, 2013
ESTIMATE
FL D
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
5,569,654.81 $ 30,376,047.57
Total Investments S
30,376,047.57
Cash
City Checking
8,287,393.66
Agency Investment Fund
City
0.27%
Varies
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768„478.63
Housing Authority
0.27%
Varies
Varies
37,914.13
37,914.13
37,914.13
37,914.13
24,806,39236
24,806,392.76
24,806,392.76
24,806,392.76
Fiscal Agent Funds - City
Varies
Varies
Varies
2,335,800.42
2,335,800.42
2,335,800.42
2,335800.42
Fiscal Agent Funds - Success(
Varies
Varies
Varies
3,233,854.39
3,233,854.39
3,233,854.39
3,233,854.39
$ 30,376,047.57 $ 30,376,047.57
5,569,654.81 $ 30,376,047.57
Total Investments S
30,376,047.57
Cash
City Checking
8,287,393.66
City Miscellaneous Cash
93,673.99
Comm. Develop. Comm.
0.00
Successor Agency
413,818.54
Housing Authority
315,144.03
Financing Authority
0.00
Total Cash
9,110,030.22
Total Cash and Investments S
39,486,077.79
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of August 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six onths
that all investments are in compliance to the City's Statement of Investment Policy. - - --
y
Approved )y: /
Inter Finance
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2013
INVESTMENT
DESCRIPTION
INTEREST
RATE
PURCHASE
DATE
MATURITY
DATE
PAR
VALUE
CURRENT
PRINCIPAL
BOOK
VALUE
MARKET
VALJUE
State of California Local
Agency Investment Fund
0.26%
Varies
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768,4178.63
City
0.26%
Varies
Varies
37,914.13
37,914.13
37,914.13
37,914.13
Housing Authority
24,806,392.76
24,806,392.76
24,806,392.76
24,806,3,`92.76
Fiscal Agent Funds - City
Varies
Varies
Varies
2,335,814.45
2,937,729.27
2,335,814.45
2,937,729.27
2,335,814.45
2,937,729.27
2,335, 914.45
2,937,729.27
Fiscal Agent Funds - Success(
Varies
Varies
Varies
S
$30,079,936.48
5,273,543.72
S ,079,936.48
307,93
Total Investments
$
30,079,936.48
Cash
City Checking
8,221,352.27
City Miscellaneous Cash
57,847.96
Comm. Develop. Comm.
0.00
Successor Agency
451,729.38
Housing Authority
315,937.83
Financing Authority
0.00
Total Cash
9,046,867.44
Total Cash and Investments
$
39,126,803.92
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the 7nths
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
Interim Knance
299M
A
Ion 0 ''
NOVEMBER t 1
7:00 PM
•
-.
Manuel Lozano - Chair
Monica Garcia
Marlen Garcia
Ricardo Pacheco
- Vice Chair
- Board Member
- Board Member
Susan Rubio - Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the Housing Se invita al publico a dirigirse a la Agencia nombrada en
Authority on any matter posted on the agenda or on esta agenda, para hablar sobre cualquier asunto
any other matter within its jurisdiction. If you wish to publicado en la agenda o cualquier terra que este bajo
address the Board, you may do so during the su jurisdiccion. Si usted desea la oportunidad de dirigirse
PUBLIC COMMUNICATIONS period noted on the a la Agencia, podra hacerlo durante el periodo de
agenda. Each person is allowed three (3) minutes Comentarios del Publico (Public Communications)
speaking time. A Spanish speaking interpreter is anunciado en la agenda. A cada persona se le permite
available for your convenience. hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
Any written public' record relating to an agenda item for an open session of a regular- meeting of the 1- 1ousing Authority
that is distributed to the City Council less than 73 hours prior to that rneetinq will be available for public inspection at
City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during norn7al business hours (10onday -
Thursday, 7:30 a, m. - 6:00 p,m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Board Members: Marlen Garcia, Ricardo Pacheco,
Susan Rubio, Vice Chair Monica Garcia
and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a
future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM/S/ON
No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista
alg Ula e%ergen Va o l(IUlsLanclespecial'. El clelpo teglJl at %vo y st personal podra %: i) Responder
%
br eclaraciones o preguntas hechas por personas; o 2) Dingir personal a investigar y/o fijar
m
asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
1. TREASURER'S REPORTS: AUGUST 2013 & SEPTEMBER 2013
Staff recommends that the City Council receive and file the August 2013 & September 2013
Treasurer's Reports.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury
under the laws of the State of California, that the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of
November 2013.
Alejandra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available
for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of
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or via e -mail at rcaballerop_baldwinpark.com .
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P A , R � K
Im
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NOV- 2 0 STAFF REPORT
Cl�lil'1��
Honorable Mayor and Members of the Ci
Vijay Singhal, Chief Executive Officer
Craig Graves, Interim Finance Director
DATE: November 20, 2013
SUBJECT: Treasurer's Reports: August 2013 & September 2013
The purpose of this report is to provide the Treasurer's Reports for August 2013 &
September 2013.
BACKGROUND /DISCUSSION
The Treasurer's Report lists all cash for the City (which includes the Baldwin Park
Financing Authority), the Housing Authority, and the Successor Agency to the Community
Development Commission (CDC).
The report separates cash into the following three sections:
• State of California Local Agency Investment Fund (LAIF) — this is where the
majority of the cash is held. City cash, which accounts for the largest portion
includes monies from the General Fund and all other restricted funds known as
Special Funds. Money is kept in LAIF until it needs to be transferred to cover
warrants (payments to vendors, contractors, etc.,), payroll, or to pay the various
bond payments.
• Fiscal Agent Funds - these amounts represent monies held by the various bond
holders that are restricted and which have been set aside for future bond payments.
® Cash- this section provides the cash balances in the various checking accounts the
City uses to pay its on -going payments.
The cash balances fluctuate during the year due to the timing of large payments, such as
interest and principal for bonds, and due to when the City receives its major sources of
revenues (such as sales tax and property tax) in December, January and May of each
year.
Treasurer's Reports: August 2013 & September 2013
Page 2
FISCAL IMPACT
know
Staff recommends that the City Council receive and file the August 2013 & September
2013 Treasurer's Reports.
ATTACHMENT
August 2013 & September 2013 Treasurer's Reports
CITY OF BALDWIN PARK
TREASURER'S REPORT
August 31, 2013
ESTIMATE
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
24,768,478.63
24,768,478.63
Agency Investment Fund
24,768 „478.63
Varies
City
O.27%
Varies
Housing Authority
0.27%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Successc
Varies
Varies
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768 „478.63
Varies
37,914.13
37,914.13
37,914.13
37914.13
24,806,392.76
24,806,392.76
24,806,392.76
24,806,392.76
Varies
2,335,800.42
2,335,800.42
2,335,800.42
2,335800.42
Varies
3,233,854.39
3,233,854.39
3,233,854.39
3,233,854.39
$
$ 30,376,047.57
5,569,654.81 $
30,376,047.57
30,376,047.57
Total Investments
S
30,376,047.57
Cash
City Checking
8,287,393.66
City Miscellaneous Cash
93,673.99
Comm. Develop. Comm.
0.00
Successor Agency
413,818.54
Housing Authority
315,144.03
Financing Authority
0.00
Total Cash
9,110,030.22
Total Cash and Investments
S
39,486,077.79
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of August 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the ysix ont hs
that all investments are in compliance to the City's Statement of Investment Policy.
Approvedgy: �
Inte0n Finance Ui
CITY OF BALDWIN PARK
TREASURER'S REPORT
September 30, 2013
INVESTMENT
DESCRIPTION
INTEREST
RATE
PURCHASE
DATE
MATURITY
DATE
PAR
VALUE
CURRENT
PRINCIPAL
BOOK
VALUE
MARKET
VALADE
State of California Local
Agency Investment Fund
Varies
24,768,478.63
24,768,478.63
24,768,478.63
24,768,478.63
City
0.26 %
Varies
Varies
37,914.13
37,914.13
37,914.13
37,914.13
Housing Authority
0.26%
Varies
24,806,392.76
24,806,392.76
24,806,392.76
24,806,392.76
Fiscal Agent Funds - City
Varies
Varies
Varies
2,335,814.45
2,937,729.27
2,335,814.45
2,937,729.27
2,335,814.45
2,937,729.27
2,335,8114.45
2,937,729.27
Fiscal Agent Funds - Successc
Varies
Varies
Varies
$
30,079,936.48
$ 30,079,936.48
5,273,543.72
$ 30,079,936.48
Total Investments
$
30,079,936.48
Cash
City Checking
8,221,352.27
City Miscellaneous Cash
57,847.96
Comm. Develop. Comm.
0.00
Successor Agency
451,729.38
Housing Authority
315,937.83
Financing Authority
0.00
Total Cash
9,046,867.44
Total Cash and Investments
$
39,126,803.92
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity /purchase transaction made for the month of September 2013 and several deposits /withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the 7nths
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
L7raig Q
Interim